City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: December 2, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution 2024-70 Task Order No. 4 MNS Engineers for Wastewater System
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2024-70, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue their Program Management Services on the Industrial Wastewater System in the amount of $194,110.
BACKGROUND
Phase 1 of the Industrial Wastewater (IW) System will increase the capacity of the City’s wastewater system by 1.0 million gallons/day. The IW System will be delivered through the following construction contracts
• IW Pipeline contract – The project was issued for public bid on June 27, 2024, and the contract was awarded to Sierra Construction at the September 3, 2024 Council meeting. Construction of the pipeline began on November 4, 2024.
• IW Treatment Facility contract – Staff expects to issue this contract for public bid in January 2025.
MNS Engineers was selected to provide Program and Construction Management services through a Request for Qualifications process last spring. A Master Services Agreement was approved at the March 18, 2024, Council meeting that included Task Order No. 1 for Program Management Services. MNS is performing the Construction Management and Inspection Services on the IW Pipeline contract under Task Order No. 2.
AGENDA
ITEM
8 REVIEW & ANALYSIS
MNS Engineers staff has provided excellent Program Management services which includes:
1. Coordinating with Dudek Consulting staff to finalize the construction documents for the IW Pipeline contract which was issued for public bid on June 27, 2024.
2. Performed bid phase support services for the IW Pipeline contract. This included issuing five addendums, responding to bidder questions, reviewing the submitted bids to confirm the low bid from Sierra Construction met the bid document requirements.
3. Coordinated with the selected IW Pipeline contractor to ensure pre-award and post-award required documents were submitted in accordance with the contract.
4. Coordinated with the State Water Resources Control Board to confirm Sierra Construction’s bid met all SRF requirements.
5. Worked closely with the City Surveyor (Polaris Consulting) and Real Estate appraiser (Piini Realty) to finalize the temporary and permanent easements along with Right-of-Entry agreements for the IW Pipeline contract. They also coordinated getting the easement documents reviewed and finalized by the six property owners, as well as ensuring owner construction prerequisites were met.
6. Provided constructability design review of the IW Pipeline and IW Treatment Facility plans and specifications.
7. Requested and participated in a page turning review session of the IW Treatment Facility design plans with City Building Official.
8. Coordinating with Dudek Consulting staff to finalize the bid document for the IW Treatment Facility which is expected to be issued for public bid in January 2025.
9. Updated the detailed cost flow spreadsheet for the overall IW System.
10. Supported staff’s effort to secure the $10M construction loan obtained from Banner Bank.
11. Submitted the first reimbursement claim under the SRF loan to the State Water Resources Control Board for costs incurred since January 2024.
12. Prepared and submitted a grant application for $300,000 for the conceptual design to rehabilitate the MWWTP which includes adding a new treatment process so the MWWTP will comply with the new Regional Board permit.
13. Prepared an Odor Abatement Plan Memorandum to meet a requirement of the Mitigation Monitoring and Reporting Program (MMRP) per the Environmental Impact Report (EIR).
14. Contracted with Dudek Consulting staff and coordinated preparation of a Soils/Groundwater Sampling Plan in accordance with the MMRP. MNS also solicited multiple quotes from qualified Geotech firms and is coordinating execution of the sampling.
Current Program Management efforts include:
1. Continue coordinating with Dudek Consulting staff to finalize the construction documents for the IW Treatment Facility which is expected to be issued for public bid in January 2025. Their efforts include preparation of the front-end documents, as well as Biddability/Constructability Reviews of the Construction Documents.
2. Continue coordinating with Dudek Consulting and Regional Board Staff on the Waste Discharge Permit for the IW Treatment Facility.
3. Apply and obtain an Authority to Construct and Permit to Operate through the Monterey Bay Air Resources District for the generator to be installed at the IW Treatment Facility.
4. Apply for IW Treatment Facility building permits through the City Building Department.
5. Coordinate compliance with the MMRP requirements for the IW Treatment Facility construction.
6. Conduct bidder outreach to inform contractors of the upcoming IW Treatment Facility bid opportunity.
7. Issue the IW Treatment Facility for public bid, provide bid support services, and review bid submissions for completeness and acceptance.
8. Coordinate with the State Water Resources Control Board to confirm selected bidder meets all State Revolving Fund requirements.
9. Prepare and submit State Revolving Fund reimbursement claims.
10. Kickoff the condition assessment and rehabilitation of the existing 21-inch sewer main.
11. Continue coordinating with Dudek Consulting and City staff on operational improvement to the MWWTP.
As mentioned above, MNS Engineers staff has provided excellent Program Management services on the various elements of the IW System. Therefore, staff recommends that the City Council approve Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue their Program Management services for the IW System in the amount of $194,110.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.
Explain: This project supports our vision by making improvements to the wastewater system to increase its capacity for residential and industrial developments.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Maintaining and improving the wastewater treatment plant enhances the community’s quality of life by providing for treatment and safe disposal of the City’s wastewater.
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
Amend or modify staff’s recommendation.
BUDGET IMPACT
This contract will be funded with the Sewer Rates and Sewer Impact funds.
CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2024-70, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue their Program Management Services on the Industrial Wastewater System in the amount of $194,110.
Attachments:
1. Resolution No. 2024-70
2. Task Order No. 4 with MNS Engineers for Program Management Services for the Industrial Wastewater System under their Master Services Agreement
3. MNS Proposal letter dated November 7, 2024