City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: December 2, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution No. 2024-71 Amendment No. 2 with PSI for Community Center Complex Testing Services
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2024-71, A Resolution of the City Council of the City of Gonzales authorizing the execution of Amendment No. 2 under the executed Master Services Agreement with Professional Service Industries in the amount of $72,000 for Materials Testing and Special Inspection Services which includes a contingency of $7,342 during construction of Phase 1 of the Community Center Complex project.
BACKGROUND
Construction of the Community Center Complex project requires the use of a consultant to provide Materials Testing and Special Inspection services. This includes inspection and/or testing of:
• Soils (sampling, monitoring of excavations and compaction testing) • Asphalt (verify mix design, temperature, and compaction testing) • Concrete (mix design, size and placement of reinforcing steel and compressive strength testing) • Masonry (mix design, confirm reinforcing placement, and mortar mixing) • Structural Steel fabrication and erection
• Structural Wood framing (nailing, anchoring, and fastenings) At the May 6, 2024 Council meeting, a consulting services agreement was approved with Professional Service Industries (PSI) for Materials Testing and Special Inspection services for the Community Center Complex project. The authorized not-to-exceed fee was $135,000 and they began their field work on June 14, 2024.
AGENDA
ITEM
7 To date PSI has provided the following inspection services:
• Soils (sampling, monitoring of excavations and compaction testing) • Concrete (mix design, size and placement of reinforcing steel and compressive strength testing) • Structural Steel (shop fabrication, welding and anchoring) They’ve fulfilled 41 special inspection and material testing requests: with most inspection requests consisting of multi-day inspections.
REVIEW & ANALYSIS
The level of effort for Materials Testing and Special Inspection services has exceeded the initial estimate due to grading observation requirements in the project’s Geotechnical report. PSI budgeted 280 inspection hours for testing of soils, while the Geotechnical report required continuous inspection observation of all grading activities. The number of hours budgeted for Soils inspections has been exceeded by project needs, and thus the need for an amendment to capture inspections and material testing through project completion.
PSI provided the attached Request for an Amendment outlining the expected remaining Materials Testing and Special Inspection services for the Community Center Complex project.
In conclusion, staff recommends the City Council authorize execution of a Contract Amendment with Professional Service Industries under the executed Master Services Agreement in the amount of $70,000 to continue the Materials Testing and Special Inspection services for the Community Center Complex project.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
ALTERNATIVES
Amend or modify staff recommendation.
BUDGET IMPACT
This contract will be funded by the various funding sources for the Community Center Complex project.
CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2024-71, A Resolution of the City Council of the City of Gonzales Authorizing the Execution of Amendment No. 2 under the Executed Master Services Agreement with Professional Service Industries in the Amount of $72,000 for Materials Testing and Special Inspection Services which includes a contingency of $7,342 during construction of Phase 1 of the Community Center Complex project.
Attachments:
1. Resolution No. 2024-71
2. Amendment No. 2 with Professional Service Industries
3. PSI letter proposal