Grand Terrace City Council
March 11, 2025

Tuesday, March 11, 2025 1

CITY OF GRAND TERRACE
City Council
AGENDA ● March 11, 2025
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road

COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.

The City wants you to know that you can also submit your comments by email to [email protected]. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m.

If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).

Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at [email protected].

Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR 34.102.104 ADA Title II].

Tuesday, March 11, 2025 2
Call to Order
Invocation
Pledge of Allegiance
AB 2449 Disclosures
Remote participation by a member of the legislative body for just cause or emergency circumstances.

Roll Call
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting.

C. SPECIAL PRESENTATIONS
Ariah Wilson - Girl Scout with the San Gorgonio Girl Scout Council D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion.
1) Waive Full Reading of Ordinances on Agenda
DEPARTMENT: City Clerk
2) Approval of Minutes - Regular Meeting - February 11, 2025 DEPARTMENT: City Clerk
3) Approval of the February-2025 Check Register in the Amount of $619,348.06 DEPARTMENT: Finance
4) Professional Services Agreement Between the City of Grand Terrace and Benson Productions for Videographer Services
DEPARTMENT: City Clerk

Tuesday, March 11, 2025 3
5) Removal of Deceased Animals from Private Property
DEPARTMENT: City Manager
6) Second Reading and Adoption of Ordinance No. 365 to amend section 6.08.010 (dog license– required) of Title 6 (animals) of the Grand Terrace Municipal Code, which amends the city’s animal licensing and vaccination regulations DEPARTMENT: City Manager
7) Acceptance of CIP 2024-25 Street Rehabilitation Project and Approval of Change Order #1
DEPARTMENT: Public Works
8) Approve the 5-Year Capital Improvement Plan for Fiscal Years 2025-26 through 2029-30 and Award Design Contract for 2025-26 Capital Improvement Project DEPARTMENT: Public Works
9) Amendment No. 1 to Willdan Group Agreement for On-Call Engineering Services DEPARTMENT: Public Works
10) Amendment No. 3 to Traffic Signal Maintenance Agreement with St. Francis Electric DEPARTMENT: Public Works
11) Approve the Family Service Association Agreement to Administer the Senior Nutrition Program
DEPARTMENT: Public Works
12) Approve the Girls on the Run Inland Empire Agreement to Provide Girls’ ConfidenceBuilding Program.

DEPARTMENT: Public Works
E. PUBLIC HEARINGS
13) Public Hearing to Form Community Facilities District No. 2025-1 (Public Maintenance Services)
RECOMMENDATION: Adopt Resolution No. 2025-XX, resolution of formation for Community Facilities District (CFD) 2025-1. Adopt Resolution No. 2025-XX, resolution calling a special election for CFD 2025-1. Adopt Resolution No. 2025-XX, resolution declaring the results of the special election and directing recording of a notice of special tax lien for CFD No. 2025-1. Adopt Ordinance XXXX, of City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services) and to authorize the levy of a special tax therein to finance certain services.

DEPARTMENT: Public Works

Tuesday, March 11, 2025 4
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
14) Grand Terrace Grows: Citywide Tree Planting Initiative RECOMMENDATION:

1. Approve the Grand Terrace Grows initiative and authorize staff to proceed with tree purchases, community outreach, and the planning of the Earth Day tree planting event as outlined in the report.

2. Approve the expenditures related to the Grand Terrace Grows initiative, including tree purchases, which exceed the City Manager’s spending authority of $25,000.

3. Authorize the generation of purchase orders for these expenses, covering all associated costs up to $75,000.

DEPARTMENT: Public Works
H. FUTURE AGENDA ITEMS
At this time, the City Council may propose items for discussion and/or action at a future duly agendized City Council meeting. A consensus of a majority of the quorum is required to place an item on a future agenda.

I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown
Council Member Jeff Allen
Council Member Doug Wilson
Mayor Pro Tem Michelle Sabino
Mayor Bill Hussey
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION
Two (2) Potential Real Estate Transactions
L. ADJOURN
The next Regular City Council Meeting will be held on March 25, 2025, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office.

CITY OF GRAND TERRACE
City Council
MINUTES ● February 11, 2025
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
Call to Order
Mayor Bill Hussey convened the Regular Meeting of the City Council for Tuesday, February 11, 2025, at 6:00 PM.

Invocation
The Invocation was given by Pastor Mike Leno from Azure Hills Seventh Day Adventist Church.

Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Jeff Allen.

AB 2449 Disclosures
None.

Roll Call

Present: Mayor Bill Hussey
Mayor Pro Tem Michelle Sabino
Council Member Doug Wilson
Council Member Jeff Allen
Council Member Matt Brown

Absent:

A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.

B. PUBLIC COMMENT
Don Hallwax formally invited residents and council to Ann Petta's memorial service and lunch afterwards, taking place on February 21, 2025.

Bobbie Forbes, a Grand Terrace resident, thanked Konrad Bolowich, City Manager and Mayor Hussey, for attending to an emergency with a dog and thanked the city for the improvements made to Mt. Vernon.

C. SPECIAL PRESENTATIONS
City Council presented Certificates of Recognition to the Grand Terrace Lady Titans Cheer for their participation in the 2024 Southern California Jr. All-American Cheer Competition on November 9, 2024, as follows:

Aaliyah Mendoza
Amilah Gil
Aniyah Villarreal
Aubree Rodriguez
Aubrianne Delgado
Autumn Amador
Brooklynn Willis
Genesis Ponce-Perez
Gia Contreras
Giana Digidio
Isabella Williams
Jane Gurerrero
Jasmine Williams
Jayiah Clayton
Jeselle Pena
Juniper Moreno
Kennedy James
Kennedy Molina
Lainey Pender
Layla Demott
Lyric Johnson
Makayla Harper
Natalie Aguas
Nevaeh Pena
Nova Byrd
Reagan Reiss
Reigan Mata
Saniya Lewis
Sarah Ornelas
Sophia Rodriguez
Stella Richardson
Zion Banks
Mayor Hussey recessed the Regular Meeting of the City Council at 6:22 p.m.

Mayor Hussey reconvened the Regular Meeting of the City Council at 6:30 p.m.

D. CONSENT CALENDAR

PUBLIC COMMENT
None.
1) Waive Full Reading of Ordinances on Agenda
2) Approval of Minutes - Regular Meeting - January 28, 2025 3) Approval of December-2024 Check Register in the Amount of $617,889.03. 4) Approval of January-2025 Check Register in the Amount of $1,255,775.69.

Council Member Wilson motioned with a second by Council Member Brown to approve items # 1-4 on the consent calendar.

After the vote, Mayor Hussey announced his recusal from the December 2024 check register, item # 82035.

RESULT: APPROVED 5 TO 0
MOVER: Council Member Wilson
SECONDER: Council Member Brown
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
5) Temporary Building Permit Fee Exemption
Mayor Hussey motioned with a second by Council Member Wilson to approve item # 5 with the suggested amendment to Resolution 2025-xx, Section 2 on the consent calendar.

RESULT: APPROVED 5 TO 0
MOVER: Mayor Hussey
SECONDER: Council Member Wilson
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
6) Exclusive Park Use and Fee Waiver for Ann Petta Memorial Council Member Wilson motioned with a second by Council Member Allen to approve item # 6 of the consent calendar.

RESULT: APPROVED 5 TO 0
MOVER: Council Member Wilson
SECONDER: Council Member Allen
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
7) Removal of Deceased Animals from Private Property
Mayor Hussey motioned with a second by Council Member Allen to approve item # 7 of the consent calendar.

RESULT: APPROVED 5 TO 0
MOVER: Mayor Hussey
SECONDER: Council Member Allen
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None

E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
8) Future Agenda: Tree Maintenance and Removal Assistance on Private Properties
Konrad Bolowich, City Manager provided the PowerPoint presentation for this item.

PUBLIC COMMENT
None.

RECEIVE & FILE
RESULT: APPROVED 5 TO 0
MOVER: Council Member Allen
SECONDER: Mayor Hussey
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
9) Review of Parks and Recreation Committee Membership and Potential Vacancies
Shanita Tillma, Senior Management Analyst, provided the PowerPoint Presentation for this item.

PUBLIC COMMENT
None.

RESULT: ACCEPTED - 5 TO 0
MOVER: Council Member Wilson
SECONDER: Council Member Brown
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None

10) Introduction and First Reading of Microchipping Ordinance Konrad Bolowich, City Manager, provided the PowerPoint presentation for this item.

PUBLIC COMMENT
Bobbie Forbes, Grand Terrace resident, provided information regarding some of the difficulties that come with microchipping.

City Attorney read by title only, first reading and introduction of, AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AMENDING SECTION 6.08.010 (DOG LICENSE– REQUIRED) OF TITLE 6 (ANIMALS) OF THE GRAND TERRACE MUNICIPAL CODE, WHICH AMENDS THE CITY’S ANIMAL

LICENSING AND VACCINATION REGULATIONS
RESULT: APPROVED 5 TO 0
MOVER: Council Member Brown
SECONDER: Council Member Allen
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
11) 2024-25 Mid-Year and Year-End Budget Review
Christine Clayton, Finance Director, provided the PowerPoint presentation for this item.

PUBLIC COMMENT
None.

RECEIVE & FILE
RESULT: APPROVED 5 TO 0
MOVER: Mayor Pro Tem Sabino
SECONDER: Council Member Allen
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
12) General Plan Overview and Current Status
Gabriel Arguelles, Assistant Planner, provided the PowerPoint presentation on this item.

PUBLIC COMMENT
None.

RECIEVE & FILE
RESULT: APPROVED 5 TO 0
MOVER: Council Member Allen
SECONDER: Mayor Pro Tem Sabino
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
13) See Something Say Something
Konrad Bolowich, City Manager, provided the staff report for this item.

PUBLIC COMMENT
Bobbie Forbes, Grand Terrace Resident, provided a couple of suggestions for the City regarding mailers and establishing a means of communication with the community regarding changes in fees, ordinances, etc.

RECEIVE & FILE
RESULT: APPROVED 5 TO 0
MOVER: Mayor Pro Tem Sabino
SECONDER: Council Member Brown
AYES: Council Member Allen, Mayor Hussey, Council Member Wilson, Mayor Pro Tem Sabino, Council Member Brown
NAYS: None
H. FUTURE AGENDA ITEMS
None.

I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown announced the following:
• Met with Senator Ochoa-Bogh on February 11, 2025, to discuss advocating efforts for the city through the office of Senator Ochoa-Bogh.

Council Member Jeff Allen announced the following:
• Attended the San Bernardino County Homeless Partnership Central Valley CofC Regional Network on February 5, 2025.

Council Member Doug Wilson announced the following:
• Formally invited to Enhance Recharge Phase 1B for the Santa Ana Power Project Ribbon Cutting Event scheduled for February 20, 2025, at 9am.

Mayor Pro Tem Michelle Sabino announced the following:
• Attended the League of Cities - Mayors and Council Members Academy on January 29-31 in Garden Grove, 2025.
• Formally invited to sit and meet with the Office of Congressman Pete Aguilar on February 12, 2025.

Mayor Bill Hussey announced the following:
• Met with Senator Ochoa-Bogh on February 11, 2025, to discuss advocating efforts for the city through the office of Senator Ochoa-Bogh. • Attended the League of Cities - Mayors and Council Members Academy on January 29-31 in Garden Grove, 2025.

J. CITY MANAGER COMMUNICATIONS
None.

FIRE DEPARTMENT
Gary Jager, Assistant Fire Chief, announced the following:
• Update on weather conditions

SHERIFF DEPARTMENT
Kevin Fries, Lieutenant, announced the following:
• Encourages the community to call the Sheriff Dispatch (Non-Emergency) line at 909-387-8313.

K. CLOSED SESSION - NONE
L. ADJOURN
Mayor Hussey adjourned the Regular Meeting of the City Council at 9:00 p.m. in memory of Grand Terrace Resident Eric Lopez. The next Regular City Council Meeting will be held on Tuesday, March 11, 2025, at 6:00 p.m.
_______________________________ _______________________________ Bill Hussey, Mayor Daysi Alcocer, City Clerk

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Approval of the February-2025 Check Register in the Amount of $619,348.06 PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: Approve the Check Register No. 02282025 in the amount of $619,348.06 as submitted, for the month ending February 28, 2025.
2030 VISION STATEMENT:

This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs.

BACKGROUND:

The check register for the month of February-2025 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval.

The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of February-2025.

The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency.

Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts that do not have a budgetary impact.

DISCUSSION:

CHECK REGISTER
A total of $619,348.06 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies, and contracts and are detailed in the individual monthly register.

Below is a table that lists payments larger than $10,000 for the month of February-2025.

Payments larger than $10,000:

Check No. Payee Description Amount
82178 ALESHIRE & WYNDER DEC 2024 LEGAL SERVICES $12,949.59 82189 HARDY AND HARPER INC CIP 2024-25 STREET
REHABILITATION PAY APP #2
$48,901.72

82195 IGM TECHNOLOGY CORP MAR 2025-26 BUDGET

PLANNING SOFTWARE
$19,845.00
82200 MICHAEL BAKER

INTERNATIONAL
DEC 2024 PROFESSIONAL

SERVICES FOR LHMP, SAFETY

ELEMENT, EJ ELEMENT,

VIVIENDA CARE FACILITY, AND

HOUSING ELEMENT
$25,072.79
82202 MOORE, IACOFANO,

GOLTSMAN INC
SEP 2024 PROFESSIONAL
SERVICES; DEC 2024

PROFESSIONAL SERVICES FOR

MAIN STREET RECYCLING AND

DUTCH BROS
$13,707.80
82248 ON SITE COMPUTING WORKSTATION

REPLACEMENTS FOR CITY
HALL STAFF; LICENSE FOR

FIREWALL ROUTER AND CLOUD
MANAGEMENT; UNINSTALL AND

REINSTALL IT EQUIPMENT FOR

HEAT TREATMENT AT CITY
HALL; BACKUP BATTERY

INSTALLATION FOR SERVER
ROOM; INTERNET INSPECTION

AND RESOLUTION AT SENIOR
CENTER
$23,714.03
82252 RIVERSIDE HIGHLAND

WATER CO
11/19/2024-01/23/2025 WATER

SERVICES
$13,495.04
82253 SB COUNTY SHERIFF FEB 2025 LAW ENFORCEMENT
SERVICES; FY2024-25 Q1 GT

PROACTIVE PATROL
$247,906.10
82264 WEST COAST ARBORISTS
INC
JAN 2025 CITYWIDE TREE

INVENTORY AND ARBORIST
SERVICES; TREE AND STUMP
REMOVAL ON FINCH ST; PALM

TREE PRUNE AND SKINNING ON

MT VERNON
$13,382.00
82265 WILLDAN DEC 2024 CIP 2024-25
INSPECTION SERVICES; JAN
2025 PLAN CHECKING

SERVICES FOR BUILDING &

SAFETY AND PUBLIC WORKS
$16,306.50
17769661 PUBLIC EMPLOYEES

RETIREMENT

RETIREMENT CONTRIBUTIONS
FOR PAY DATE 01/23/2025
$11,802.58
17800716 CA PUB EMPLOYEES

RETIRE SYSTEM
FEB 2025 PERS HEALTH

INSURANCE
$28,571.10
23472088 SO CA EDISON COMPANY JAN 2025 ENERGY USAGE $17,131.64

747347125 US BANK JAN-FEB 2025 CAL CARD

CHARGES
$27,464.21

TOTAL PAYMENTS
LARGER THAN $10,000
$520,250.10

PAYROLL
Payroll costs for the month:

Pay
Per.

Period
Start
Period
End
Pay Date Amount
Feb-25
16 From 1/18/2025 to 1/31/2025 2/6/2025 $81,181.53
17 From 2/1/2025 to 2/14/2025 2/20/2025 $79,175.22
$160,356.75
ENVIRONMENTAL IMPACT:

FISCAL IMPACT:

All disbursements (including payroll) were made in accordance with the approved budget for Fiscal Year 2024-25 in the amount of:

Description Amount
Feb-25
Check Register $619,348.06
Payroll $160,356.75
$779,704.81

CITY OF GRAND TERRACE
FY2024-25

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313

CHECK REGISTER
Account Index
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

City of Grand Terrace Check Register Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member

Fund Dept Acct
No. Fund Name No. Department Cost Center No. General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND) 187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST. 411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG) 605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP) 705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG) 801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD) 804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP) 805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG. 998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT

%+6;1()4#0&6'44#%'
FY202-2

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending February 28, 202
ŝůů,ƵƐƐĞLJ, Mayor
DŝĐŚĞůůĞ^ĂďŝŶŽ, Mayor Pro Tem
ŽƵŐtŝůƐŽŶ͕ŽƵŶĐŝůDĞŵďĞƌ
:ĞĨĨůůĞŶ͕ŽƵŶĐŝůDĞŵďĞƌ
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The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

Invoice #
(46) POLYCOM VVX 450 PHONES
RICHARD ROLLINS PARK 01/18/2025

CODE ENFORCEMENT

ADVOCATES FOR THE ENVIRONMENT

GATEWAY SPECIFIC PLAN

INSURANCE
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total 82176 02/06/2025 8X8 INC 4828577 FEB 2025 SERVICE CHARGE FOR 02/01/2025 E 10-190-235-000-000 1,333.45
1,333.45
1,333.45
82177 02/06/2025 CHRISTOPHER AGUILAR 01302025 REFUND RESERVATION DEPOSIT FOR 01/30/2025 B 23-515-22-00 50.00

50.00 50.00
82178 02/06/2025 ALESHIRE AND WYNDER LLP 92135 DEC 2024 LEGAL SERVICES - GENERAL 01/22/2025 E 10-160-250-000-000 10,434.79
10,434.79
92138 DEC 2024 LEGAL SERVICES - 01/22/2025
E 10-160-250-100-000 954.80
954.80
92140 DEC 2024 LEGAL SERVICES FOR 01/22/2025
B 23-515-90-00 785.20
785.20
92137 DEC 2024 LEGAL SERVICES - PERSONNEL 01/22/2025
E 10-160-250-100-000 702.00
702.00
92134 DEC 2024 LEGAL SERVICES - 01/22/2025
B 23-515-90-00 72.80

72.80 12,949.59
82179 02/06/2025 AMERITAS LIFE INSURANCE CORP JAN 2025 JAN 2025 EMPLOYEE PAID DENTAL 01/01/2025 B 10-022-70-00 758.00
758.00
758.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

AND COUNCILMEMBER'S ACADEMY

LUIS GARDEA

CODE ENFORCEMENT MATTERS
PROCESSING FOR NOV 2024
FOR NOV 2024

AND DECORATIONS FOR CITY BIRTHDAY
PARTY
82180 02/06/2025 MATT BROWN 02042025 HOTEL REIMBURSEMENT FOR MAYOR 02/04/2025 E 10-110-270-000-000 436.14
436.14
436.14
82181 02/06/2025 CALIFORNIA BUILDING OFFICIALS 18356 2025 CALBO MEMBERSHIP DUES - 01/29/2025 E 10-172-265-000-000 260.00
260.00
260.00
82182 02/06/2025 DAPEER ROSENBLIT AND LITVAK 23953 DEC 2024 LEGAL FEES FOR MUNICIPAL 12/31/2024 E 10-160-250-100-000 157.50
157.50
157.50
82183 02/06/2025 DATA TICKET INC 172879 GRAND TERRACE - CODE ENFORCEMENT 12/20/2024 E 10-185-255-000-000 236.47
236.47
173265 GRAND TERRACE- STREET SWEEPING 12/20/2024
E 10-140-255-000-000 62.50

62.50 298.97
82184 02/06/2025 MARIE EPPS 02042025 REIMBURSEMENT - FOOD, LABELS, INK, 02/04/2025 E 10-804-220-000-000 616.53
616.53
616.53

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

PARKS, CIVIC CENTER, CANAL STRIP,
ORIOLE
TRACT 18070 JADEN

MIRADO DRAIN
8383

BI MONTHLY MAINT

LA CADENA BETWEEN PALM AND LITTON

AND ADMIN FEES FOR CANCELLED

RESERVATION
82185 02/06/2025 EZ SUNNYDAY LANDSCAPE 8382 JAN 2025 LANDSCAPING SERVICES - 01/16/2025 E 10-175-244-000-000 80.00
E 10-195-245-000-000 200.00
E 10-450-245-000-000 3,585.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
4,095.00
8381 JAN 2025 LANDSCAPING SERVICES - 01/16/2025
E 26-605-255-000-000 750.00
750.00
8380 JAN 2025 WEED ABATEMENT ON 01/16/2025
E 10-631-255-000-000 750.00
750.00
JAN 2025 RIGHT OF WAY LANDSCAPING 01/16/2025
E 10-175-244-000-000 575.00
575.00
8379 JAN 2025 WEED ABATEMENT ON 01/16/2025
E 10-175-244-000-000 350.00
350.00
6,520.00
82186 02/06/2025 DIANA FONSECA 01302025 REFUND PARK RESERVATION DEPOSIT 01/30/2025 R 10-450-01 50.00
B 23-515-22-00 50.00
100.00
100.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

TREE REMOVAL

SERVICES
PAY APP #2

PROCESSING FEES AND RENEWALS
82187 02/06/2025 FRUIT GROWERS SUPPLY 92507366 POWER OUTAGE - CHAINSAW CHAINS FOR 01/10/2025 E 10-808-225-000-000 196.47
196.47
196.47
82188 02/06/2025 GOODMAN AND ASSOCIATES 5988 JAN 2025 INTERIM CITY ENGINEER 02/03/2025 E 10-175-250-020-000 4,125.00
4,125.00
4,125.00
82189 02/06/2025 HARDY AND HARPER INC 50946 CIP 2024-25 STREET REHABILITATION 01/14/2025 E 46-900-321-000-000 48,901.72
48,901.72
48,901.72
82190 02/06/2025 HDL COREN CONE SIN046897 JAN-MAR 2025 PROPERTY TAX SERVICES 01/28/2025 E 10-140-250-000-000 2,592.89
2,592.89
2,592.89
82191 02/06/2025 HDL SOFTWARE LLC SIN046552 DEC 2024 BUSINESS LICENSE 12/31/2024 E 10-140-250-000-000 312.80
312.80
312.80

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

JULIA COOK-FIRNKOESS, AND

COUNCILMEMBERS

PROJECT

POLICY COMMITTEE CONFERENCE
82192 02/06/2025 HIGH DESERT GRAPHICS 53520 NAME BADGES FOR DAYSI ALCOCER, 01/07/2025 E 10-110-210-000-000 35.16
E 10-125-210-000-000 17.59
E 10-175-220-000-000 17.58

70.33 53562 NAME BADGE - MICHELLE SABINO 01/21/2025
E 10-110-210-000-000 29.54

29.54 99.87
82193 02/06/2025 HOME DEPOT CREDIT SERVICE 2900799 TRENCHER RENTAL FOR BARTON RD 12/10/2024 E 10-175-240-000-000 121.28
121.28
1273143 MAINTENANCE SUPPLIES FOR PARKS 12/11/2024
E 10-450-245-000-000 118.76
118.76
9272303 SUPPLIES FOR LIGHT UP GT 12/03/2024
E 62-120-220-000-000 90.26

90.26 8363503 LIGHTS AND CLEANING SUPPLIES 12/04/2024
E 10-175-210-000-000 16.80
E 10-450-245-000-000 24.61
E 62-120-220-000-000 19.45

60.86 391.16
82194 02/06/2025 WILLIAM HUSSEY 01292025 FLIGHT REIMBURSEMENT FOR CAL LEAGUE 01/29/2025 E 10-110-270-000-000 415.96
415.96
415.96

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

SOFTWARE

PHOTOCOPIER
82195 02/06/2025 IGM TECHNOLOGY CORP 1919 MARCH 2025-26 BUDGET PLANNING 01/20/2025 E 10-140-250-000-000 19,845.00
19,845.00
19,845.00
82196 02/06/2025 INLAND BUSINESS FORMS 35953 BUSINESS CARDS - JESSICA LAMBARENA 11/15/2024 E 10-172-210-000-000 69.50

69.50 35952 BUSINESS CARDS - LUIS GARDEA 11/15/2024
E 10-172-210-000-000 69.11

69.11 36021 BUSINESS CARDS - MATT BROWN 01/17/2025
E 10-110-210-000-000 69.11

69.11 36026 BUSINESS CARDS - NATALIE OROS 01/17/2025
E 10-175-210-000-000 51.63

51.63 259.35
82197 02/06/2025 KONICA MINOLTA 46395781 JAN-FEB 2025 RENT FOR ADDITIONAL 01/22/2025 E 10-190-212-000-000 156.18
156.18
156.18

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

EJ ELEMENT CONSULTING

VIVIENDA CARE FACILITY

CONSULTING SERVICES

INSURANCE
82198 02/06/2025 LINCOLN NATIONAL LIFE LCLN FEB 2025 FEB 2025 LIFE/AD&D/DEP LIFE/WI/LTD 02/01/2025 B 10-022-66-00 982.24
E 10-120-142-000-000 56.31
E 10-125-142-000-000 -11.47
E 10-140-142-000-000 49.10
E 10-172-142-000-000 23.86
E 10-175-142-000-000 36.83
E 10-185-142-000-000 8.82
E 10-370-142-000-000 27.48
E 10-450-142-000-000 21.18
E 16-175-142-000-000 14.09
E 52-400-142-000-000 2.16
E 65-425-142-000-000 8.22
1,218.82
1,218.82
82199 02/06/2025 LOMA LINDA HEAT AND AC INC 16306841 FY2024-25 Q2 A/C MAINTENANCE 01/06/2025 E 10-195-257-000-000 1,275.00
1,275.00
1,275.00
82200 02/06/2025 MICHAEL BAKER INTERNATIONAL 1237442 DEC 2024 LHMP, SAFETY ELEMENT, 01/24/2025 E 10-370-250-000-000 23,905.79
23,905.79
1236286 DEC 2024 PROFESSIONAL SERVICES FOR 01/16/2025
B 23-520-04-00 612.00
612.00
1237071 DEC 2024 HOUSING ELEMENT 01/23/2025
E 10-370-250-000-000 555.00
555.00
25,072.79

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

DUTCH BROS

MAIN STREET RECYCLING

MAIN STREET RECYCLING
01232025 ARS
12262024 ARS
12122024 ARS
01092025 ARS
82201 02/06/2025 MIDAMERICA ADMIN RETIREMENT PAYDATE PAYDATE 01232025 ARS RETIREMENT 01/23/2025 B 10-022-68-00 351.99
351.99
PAYDATE PAYDATE 12262024 ARS RETIREMENT 12/26/2024
B 10-022-68-00 328.64
328.64
PAYDATE PAYDATE 12122024 ARS RETIREMENT 12/12/2024
B 10-022-68-00 290.30
290.30
PAYDATE PAYDATE 01092025 ARS RETIREMENT 01/09/2025
B 10-022-68-00 212.85
212.85
1,183.78
82202 02/06/2025 MOORE IACOFANO GOLTSMAN INC 0089750 DEC 2024 PROFESSIONAL SERVICES FOR 01/23/2025 B 23-515-81-00 8,389.05
8,389.05
0088441 SEP 2024 PROFESSIONAL SERVICES FOR 10/17/2024
B 23-515-84-00 5,018.75
5,018.75
0089748 DEC 2024 PROFESSIONAL SERVICES FOR 01/23/2025
B 23-515-84-00 300.00
300.00
13,707.80

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

HIGH WINDS

PLUS SUBSCRIPTION
(5) YARD SALE SIGNS

DEVELOPMENT
82203 02/06/2025 ODP BUSINESS SOLUTIONS LLC 406553683001 FY2024-25 OFFICE SUPPLIES 01/17/2025 E 10-190-210-000-000 71.62

71.62 71.62
82204 02/06/2025 PACIFIC PRODUCTS AND SERVICES 35387 REPLACEMENT SIGN POLES DUE TO 01/24/2025 E 10-175-244-000-000 325.41
325.41
325.41
82205 02/06/2025 PAY PLUS SOLUTIONS INC 34328 FEB 2025 CALPERS INSIGHT E-TOOLS PAY 02/01/2025 E 10-140-255-000-000 566.80
566.80
566.80
82206 02/06/2025 SARA POKRAJAC 01302025 REFUND YARD SALE SIGN DEPOSIT FOR 01/30/2025 B 23-515-22-00 50.00

50.00 50.00
82207 02/06/2025 Q3 CONSULTING 34813 DEC 2024 STORM DRAIN MASTER PLAN 01/29/2025 E 10-631-255-000-000 5,940.00
5,940.00
5,940.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total SENIOR CENTER 01/11/2025

SERVICE

FREEDOM PARK

FOR STAFF

RESTROOM

INTERNATIONAL - LUIS GARDEA
82208 02/06/2025 SHARON ROBERTSON 01302025 REFUND RESERVATION DEPOSIT FOR 01/30/2025 B 23-515-22-00 200.00
200.00
200.00
82209 02/06/2025 SB COUNTY SHERIFF 26091 FY2024-25 Q2 EMERGENCY DISPATCH 01/24/2025 E 10-410-250-000-000 4,982.50
4,982.50
4,982.50
82210 02/06/2025 SITEONE LANDSCAPE SUPPLY 149348898-001 IRRIGATION SUPPLIES FOR VETERAN'S 01/15/2025 E 10-450-245-000-000 416.21
416.21
416.21
82211 02/06/2025 SO CAL LOCKSMITH 66562 POWER OUTAGE - FACILITIES KEYS 01/23/2025 E 10-808-225-000-000 72.03

72.03 66543 DOOR LOCK FOR FITNESS PARK 01/17/2025
E 10-450-245-000-000 32.30

32.30 66558 KEYS FOR LIBRARY 01/21/2025
E 10-195-245-000-000 12.87

12.87 117.20
82212 02/06/2025 SOUTHERN NEVADA ICC 87137426 REGISTRATION - 2025 EDUCODE 12/29/2024 E 10-172-268-000-000 900.00
900.00
900.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

CITY HALL & SENIOR CENTER

CIVIC CENTER, PARKS, AND SENIOR CENTER

AND SENIOR CENTER RESTROOMS

RESTROOMS

GRIFFIN PARK

RICHARD ROLLINS PARK
82213 02/06/2025 SPARKLETTS 9637116 020125 JAN 2025 BOTTLED WATER SERVICES FOR 02/01/2025 E 10-190-238-000-000 182.36
E 10-805-238-000-000 203.32
385.68
385.68
82214 02/06/2025 SUPERIOR BUILDING MAINTENANCE 10670 FEB 2025 JANITORIAL SERVICES FOR 01/25/2025 E 10-195-245-000-000 1,922.00
E 10-450-245-000-000 2,885.00
E 10-805-245-000-000 784.00
5,591.00
10666 POWER OUTAGE: SERVICE CALL - LIBRARY 01/07/2025
E 10-808-225-000-000 192.00
192.00
10667 POWER OUTAGE: SERVICE CALL - LIBRARY 01/25/2025
E 10-808-225-000-000 64.00

64.00 5,847.00
82215 02/06/2025 T MOBILE JAN25 TMOBILE DEC24-JAN25 BACKUP INTERNET SERVICE 01/21/2025 E 10-380-250-000-000 33.15

33.15 33.15
82216 02/06/2025 TERMINIX 455666615 JAN 2025 GOPHER CONTROL FOR 01/14/2025 E 10-450-245-000-000 189.00
189.00
455666672 JAN 2025 GOPHER CONTROL FOR 01/14/2025
E 10-450-245-000-000 93.00

93.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total PARK
012125 JAN-FEB 2025
012125 JAN-FEB 2025
012125 JAN-FEB 2025

MAINTENANCE FEE
012125
455666621 JAN 2025 GOPHER CONTROL FOR DOG 01/14/2025
E 10-450-245-000-000 93.00

93.00 375.00
82217 02/06/2025 TIME WARNER CABLE 188753201 CITY HALL INTERNET - CITY HALL - 01/21/2025 E 10-190-238-000-000 329.98
329.98
188753301 RICHARD ROLLINS PARK INTERNET - 01/21/2025
E 10-450-238-000-000 329.98
329.98
188753001 SR CENTER INTERNET - HSD3 - 01/21/2025
E 10-805-238-000-000 99.99

99.99 188753101 CITY HALL CABLE - JAN-FEB 2025 01/21/2025 E 10-190-238-000-000 49.82

49.82 809.77
82218 02/06/2025 UNDERGROUND SERVICE ALERT 120250316 FEB 2025 MONTHLY DATABASE 02/01/2025 E 16-900-220-000-000 91.40

91.40 91.40
82219 02/06/2025 UNITED RENTALS 243195315-001 POWER OUTAGE - LIGHT TOWER RENTAL 01/10/2025 E 10-808-225-000-000 259.60
259.60
259.60

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

INSURANCE
SERVICES FOR (1) DOG
B3334
B15
82220 02/20/2025 A STORAGE PLACE 03/01/2025 - MAR 2025 RENT FOR UNIT B3334 02/14/2025 E 10-140-241-000-000 422.00
422.00
03/01/2025 - MAR 2025 RENT FOR UNIT B15 02/14/2025
E 10-140-241-000-000 210.00
210.00
632.00
82221 02/20/2025 AMERITAS LIFE INSURANCE CORP FEB 2025 FEB 2025 EMPLOYEE PAID DENTAL 02/01/2025 B 10-022-70-00 758.00
758.00
758.00
82222 02/20/2025 ANIMAL EMERGENCY CLINIC 575313 FEB 2025 EMERGENCY VETERINARY 02/14/2025 E 10-185-250-000-000 400.00
400.00
400.00
82223 02/20/2025 ARROWHEAD CREDIT UNION JAN2025 VISA JAN-FEB 2025 VISA CHARGES 02/02/2025 E 10-808-225-000-000 5,085.83
5,085.83
5,085.83
82224 02/20/2025 AT AND T FEB 2025 AT&T FEB 2025 AT&T 02/01/2025 E 10-190-235-000-000 2,253.94
E 10-450-235-000-000 424.02
E 10-805-235-000-000 810.81
E 10-808-235-000-000 832.93
4,321.70
4,321.70

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total 02/01/2025-02/14/2025
01/18/2025-01/31/2025
(5) YARD SALE SIGNS

CO INC FOR POWER OUTAGE
020125
SEWER
82225 02/20/2025 ELIZABETH ATHEY 02142025 STUDENT INTERNSHIP 02/14/2025 E 10-120-220-000-000 66.00

66.00 01312025 STUDENT INTERNSHIP 01/31/2025
E 10-120-220-000-000 33.00

33.00 99.00
82226 02/20/2025 CHARTER COMMUNICATIONS 234703801 CITY HALL ELEVATOR PHONE - FEB 2025 02/01/2025 E 10-195-246-000-000 39.99

39.99 39.99
82227 02/20/2025 PATTI COLLINS 02182025 REFUND YARD SALE SIGN DEPOSIT FOR 02/18/2025 B 23-515-22-00 50.00

50.00 50.00
82228 02/20/2025 COLTON PUBLIC UTILITIES OCT-NOV24 GT OCT-NOV 2024 GT SEWER COMM 01/30/2025 E 10-190-238-000-000 892.80
892.80
892.80
82229 02/20/2025 COMPUTERIZED EMBROIDERY 57345 EMBROIDERY OF CITY LOGO ON JACKETS 01/31/2025 E 10-808-225-000-000 119.63
119.63
119.63

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

AT MAIN ST AND MICHIGAN ST

AT MAIN ST AND MICHIGAN ST
PROCESSING FOR DEC 2024
FOR DEC 2024

INSURANCE

INSURANCE
82230 02/20/2025 COUNTY OF RIVERSIDE TLMA ADM TL0000017589 DEC 2024 TRAFFIC SIGNAL MONITORING 02/10/2025 E 10-175-246-000-000 216.53
216.53
TL0000017576 NOV 2024 TRAFFIC SIGNAL MONITORING 02/10/2025 E 10-175-246-000-000 206.71
206.71
423.24
82231 02/20/2025 DATA TICKET INC 173955 GT CITATION PROCESSING FEES DEC 2024 01/29/2025 E 10-140-255-000-000 494.62
494.62
174394 GRAND TERRACE - CODE ENFORCEMENT 01/29/2025
E 10-185-255-000-000 225.00
225.00
174187 GRAND TERRACE- STREET SWEEPING 01/29/2025
E 10-140-255-000-000 62.50

62.50 782.12
82232 02/20/2025 DENTAL HEALTH SERVICES 2492862 MAR 2025 EMPLOYEE PAID DENTAL 02/16/2025 B 10-022-70-00 145.95
145.95
145.95
82233 02/20/2025 EYEMED FIDELITY SECURITY LIFE 166663203 FEB 2025 EMPLOYEE PAID VISION 01/21/2025 B 10-022-71-00 157.26
157.26
157.26

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

COORDINATOR

AT LA CADENA AND LITTON

BOOSTER REIMBURSEMENT - WRESTLING

TOURNAMENTS

AND GLOVES
5270439
YARD
82234 02/20/2025 FAMILY SERVICE ASSOCIATION 12-2024-300405 DEC 2024 CDBG SR CENTER 01/01/2025 E 22-425-312-000-000 2,585.14
2,585.14
2,585.14
82235 02/20/2025 GRAINGER 9391504405 SUPPLIES FOR PAVEMENT MARKERS 01/30/2025 E 10-175-244-000-000 159.12
159.12
159.12
82236 02/20/2025 GTHS TITANS WRESTLING 02062025 COMMUNITY BENEFIT FUND EXPENSE 02/06/2025 E 61-461-100-000-000 2,000.00
2,000.00
2,000.00
82237 02/20/2025 HOME DEPOT CREDIT SERVICE 1031842 POWER OUTAGE - LIGHTING SUPPLIES 01/10/2025 E 10-808-225-000-000 837.07
837.07
2214179 POWER OUTAGE - ELECTRICAL SUPPLIES 01/09/2025
E 10-808-225-000-000 200.45
200.45
8270200 POWER OUTAGE - PROPANE FOR HEATERS 01/13/2025
E 10-808-225-000-000 143.29
143.29
905116 TOILET REPLACEMENT FOR LIBRARY 01/21/2025
E 10-195-245-000-000 129.41
129.41
CLEANING SUPLIES FOR CONTAINER IN 01/16/2025
E 10-190-210-000-000 113.92
113.92

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

AND MAINTENANCE SUPPLIES

GATEWAY SPECIFIC PLAN

PHOTOCOPIERS
HLTH
713101 RESTROOM SUPPLIES, OFFICE SUPPLIES, 01/21/2025
E 10-175-210-000-000 11.35
E 10-195-245-000-000 34.67
E 10-450-245-000-000 47.57

93.59 2613944 POWER OUTAGE - LIGHTING SUPPLIES 01/09/2025 E 10-808-225-000-000 52.33

52.33 1,570.06
82238 02/20/2025 WILLIAM HUSSEY FEB 2025 BH FEB 2025 BH HLTH REIMBURSEMENT 02/06/2025 E 10-110-142-000-000 359.85
359.85
359.85
82239 02/20/2025 INLAND BUSINESS FORMS 36043 #10 WINDOW ENVELOPES 01/31/2025 E 10-190-210-000-000 302.79
302.79
302.79
82240 02/20/2025 INTERWEST CONSULTING GROUP 1341375 JAN 2025 PROFESSIONAL SERVICES FOR 02/17/2025 B 23-515-60-00 5,802.50
5,802.50
5,802.50
82241 02/20/2025 KONICA MINOLTA 46443250 FEB-MAR 2025 RENT FOR (2) 02/02/2025 E 10-190-212-000-000 260.32
260.32
260.32

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total (2) YARD SALE SIGNS

MARKS ARCHITECTURE

VIVIENDA CARE FACILITY
INSURANCE 2025
82242 02/20/2025 LINCOLN NATIONAL LIFE LCLN MAR MAR 2025 LIFE/AD&D/DEP LIFE/WI/LTD 03/01/2025 B 10-022-66-00 1,056.53
E 10-120-142-000-000 56.31
E 10-125-142-000-000 7.60
E 10-140-142-000-000 49.10
E 10-172-142-000-000 23.86
E 10-175-142-000-000 36.83
E 10-185-142-000-000 8.82
E 10-370-142-000-000 27.48
E 10-450-142-000-000 21.18
E 16-175-142-000-000 14.09
E 52-400-142-000-000 2.16
E 65-425-142-000-000 8.22
1,312.18
1,312.18
82243 02/20/2025 LYNN MERRILL AND ASSOCIATES 25-7 JAN 2025 NPDES SUPPORT SERVICES 01/07/2025 E 10-625-255-000-000 94.38

94.38 94.38
82244 02/20/2025 MELISSA MENENDEZ 02112025 REFUND YARD SALE SIGN DEPOSIT FOR 02/11/2025 B 23-515-22-00 20.00

20.00 20.00
82245 02/20/2025 MICHAEL BAKER INTERNATIONAL 1239409 JAN 2025 CONSULTING SERVICES FOR 02/14/2025 B 23-515-79-00 1,368.00
1,368.00
1238857 JAN 2025 PROFESSIONAL SERVICES FOR 02/10/2025
B 23-520-04-00 792.00
792.00
2,160.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total (2) YARD SALE SIGNS

CITY HALL STAFF
136G US FIREWALL ROUTER AND CLOUD
MGMT

REINSTALL IT EQUIPMENT

INSTALLATION FOR SERVER ROOM

RESOLUTION AT SENIOR CENTER
82246 02/20/2025 SUGEILY NEWHOUSE 02182025 REFUND YARD SALE SIGN DEPOSIT FOR 02/18/2025 B 23-515-22-00 20.00

20.00 20.00
82247 02/20/2025 ODP BUSINESS SOLUTIONS LLC 408759708001 FY2024-25 OFFICE SUPPLIES 01/28/2025 E 10-190-210-000-000 118.28
118.28
118.28
82248 02/20/2025 ON SITE COMPUTING 54004370 WORKSTATION REPLACEMENTS FOR 02/04/2025 E 70-190-700-001-000 18,608.34
18,608.34
54004434 (3) YEAR LICENSE FOR SOPHOS XGS 02/18/2025
E 10-380-249-000-000 2,888.26
2,888.26
54004378 HEAT TREATMENT - UNINSTALL AND 01/31/2025
E 10-195-245-000-000 1,014.00
1,014.00
54004369 POWER OUTAGE - BACKUP BATTERY 02/04/2025
E 10-808-225-000-000 903.43
903.43
54004385 INTERNET PROBLEM INSPECTION AND 02/11/2025
E 10-805-245-000-000 300.00
300.00
23,714.03

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

AT SENIOR CENTER
SENIOR CENTER 02/08/2025

RHWC HIGHLAND WATER CO
82249 02/20/2025 ABEL ORELLANO 916840 PILOT REPLACEMENT FOR STOVE 02/05/2025 E 10-805-245-000-000 120.00
120.00
120.00
82250 02/20/2025 KYUNG POMFRET 02182025 REFUND RESERVATION DEPOSIT FOR 02/18/2025 B 23-515-22-00 200.00
200.00
200.00
82251 02/20/2025 QUADIENT LEASING USA INC Q1727817 JAN-MAR25 POSTAGE METER LEASE 02/08/2025 E 10-190-211-000-000 967.55
967.55
967.55
82252 02/20/2025 RIVERSIDE HIGHLAND WATER CO DEC24-JAN25 11/19/2024-01/23/2025 RIVERSIDE 02/05/2025 B 10-015-60-00 69.20
E 10-175-238-000-000 358.87
E 10-190-238-000-000 1,247.71
E 10-450-238-000-000 6,273.18
E 10-805-238-000-000 3,240.20
E 26-600-239-000-000 1,759.95
E 26-601-239-000-000 239.39
E 26-605-238-000-000 306.54
13,495.04
13,495.04

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

FROM HIGH WINDS

PARK RESTROOM
020825 SYSTEM RENTAL
82253 02/20/2025 SB COUNTY SHERIFF 26126 FEB 2025 LAW ENFORCEMENT SERVICES 02/04/2025 E 10-410-255-000-000 3,083.00
E 10-410-256-000-000 193,177.00
E 14-411-256-000-000 15,416.00
211,676.00
25920 FY2024-25 Q1 GT PROACTIVE PATROL 11/26/2024
E 10-410-250-000-000 36,230.10
36,230.10
247,906.10
82254 02/20/2025 SCA OF CA LLC 110601CS JAN 2025 STREET SWEEPING SERVICES 01/27/2025 E 16-900-254-000-000 5,854.50
5,854.50
110670CS SPECIAL SWEEP - TREES AND BRANCHES 01/31/2025
E 16-900-254-000-000 1,131.00
1,131.00
6,985.50
82255 02/20/2025 SO CAL LOCKSMITH 66715 KEYS FOR SENIOR CENTER 01/30/2025 E 10-805-245-000-000 36.91

36.91 66760 KEYS FOR VETERAN'S FREEDOM 02/12/2025
E 10-450-245-000-000 9.77

9.77 46.68
82256 02/20/2025 SPARKLETTS 16179154 02/08/2025 WATER FILTRATION 02/08/2025 E 10-190-238-000-000 61.59

61.59 61.59

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

SIGNAL MAINTENANCE

SIGNAL MAINTENANCE
DUES
PARK

CITY HALL

SENIOR CENTER
82257 02/20/2025 ST FRANCIS ELECTRIC 22147765 JAN 2025 RESPONSE TRAFFIC 01/31/2025 E 16-510-255-000-000 3,750.00
3,750.00
22147764 JAN 2025 ROUTINE TRAFFIC 01/31/2025
E 16-510-255-000-000 557.55
557.55
4,307.55
82258 02/20/2025 STILES ANIMAL REMOVAL INC 5131 JAN 2025 DONKEY REMOVAL 02/03/2025 E 10-185-250-000-000 280.00
280.00
280.00
82259 02/20/2025 TEAMSTERS LOCAL 1932 043 MAR 2025 EMPLOYEE PAID MEMBERSHIP 02/13/2025 B 10-022-72-00 520.14
520.14
520.14
82260 02/20/2025 TERMINIX 456165352 JAN 2025 GOPHER CONTROL FOR PICO 01/14/2025 E 10-450-245-000-000 158.00
158.00
455948040 JAN 2025 PEST CONTROL SERVICES - 01/24/2025
E 10-195-245-000-000 128.00
128.00
455948050 JAN 2025 PEST CONTROL SVCS FOR 01/24/2025
E 10-805-245-000-000 124.00
124.00
410.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

REIMBURSEMENT - FIGURE SKATING
SENIOR CENTER 01/25/2025

AND ARBORIST SERVICES

ON MT VERNON
82261 02/20/2025 THE ACADEMY OF CHAMPIONS 02072025 COMMUNITY BENEFIT FUND EXPENSE 02/07/2025 E 61-461-100-000-000 2,000.00
2,000.00
2,000.00
82262 02/20/2025 TARRAH TOKISHI 02182025 REFUND RESERVATION DEPOSIT FOR 02/18/2025 B 23-515-22-00 200.00
200.00
200.00
82263 02/20/2025 VORTEX INDUSTRIES, LLC 05-1777512 REPAIRS TO GATE TO MAINTENANCE YARD 01/31/2025 E 10-195-245-000-000 2,417.70
2,417.70
2,417.70
82264 02/20/2025 WEST COAST ARBORISTS INC 224999 JAN 2025 CITYWIDE TREE INVENTORY 01/31/2025 E 20-100-245-000-000 12,346.00
12,346.00
224998 TREE AND STUMP REMOVAL ON FINCH ST 01/31/2025
E 10-175-245-000-000 668.00
668.00
224996 PALM TREE PRUNE AND SKINNING 01/31/2025
E 10-175-245-000-000 368.00
368.00
13,382.00

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

SERVICES

FOR BUILDING & SAFETY
01232025 PERS DATE 01/23/2025

SERVICE
82265 02/20/2025 WILLDAN 00421285 DEC 2024 CIP 2024-25 INSPECTION 01/31/2025 E 46-900-321-000-000 13,396.50
13,396.50
002-34084 JAN 2025 PLAN CHECK/ INSPECTION SVCS 02/05/2025 E 10-172-250-100-000 1,695.00
1,695.00
002-34085 JAN 2025 PLAN CHECKING SERVICES 02/05/2025
B 23-510-69-00 270.00
B 23-515-79-00 270.00
B 23-515-97-00 675.00
1,215.00
16,306.50
370609 02/06/2025 SO CA GAS COMPANY JAN 2025 GAS JAN 2025 GAS SERVICE 02/06/2025 E 10-190-238-000-000 649.79
E 10-805-238-000-000 302.42
952.21
952.21
2132025 02/13/2025 WEX BANK 102730401 JAN-FEB 2025 VEHICLE FUEL CHEVRON 02/06/2025 E 10-172-272-000-000 146.00
E 10-175-272-000-000 1,440.77
E 10-185-272-000-000 136.59
E 10-808-225-000-000 411.67
2,135.03
2,135.03
17769661 02/03/2025 PUBLIC EMPLOYEES RETIREMENT PAYDTE RETIREMENT CONTRIBUTIONS FOR PAY 01/23/2025 B 10-022-62-00 11,802.58
11,802.58
11,802.58

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total SYSTEM HPERS ACH 1002832145
01232025 457 CONFIRM #1002832425
EDISON
17800716 02/03/2025 CA PUB EMPLOYEES RETIRE 02012025 FEB 2025 PERS HEALTH INSURANCE 02/01/2025 B 10-022-61-00 3,278.13
E 10-120-142-000-000 3,180.58
E 10-125-142-000-000 830.81
E 10-140-142-000-000 2,590.74
E 10-172-142-000-000 1,858.24
E 10-175-142-000-000 4,088.14
E 10-185-142-000-000 1,759.93
E 10-190-142-000-000 5,978.09
E 10-370-142-000-000 830.80
E 10-450-142-000-000 2,229.89
E 16-175-142-000-000 1,114.95
E 65-425-142-000-000 830.80
28,571.10
28,571.10
17815573 02/03/2025 CALPERS 457 PLAN PAYDATE EFT PAYMENT CALPERS ACH 01/23/2025 B 10-022-63-00 2,195.00
B 10-022-64-00 497.66
2,692.66
2,692.66
23472088 02/04/2025 SO CA EDISON COMPANY JAN 2025 JAN 2025 EDISON 02/01/2025 E 10-175-238-000-000 96.06
E 10-190-238-000-000 4,502.22
E 10-450-238-000-000 4,203.12
E 16-510-238-000-000 7,879.51
E 26-600-238-000-000 77.44
E 26-601-238-000-000 62.92
E 26-602-238-000-000 87.12
E 26-603-238-000-000 14.52
E 26-604-238-000-000 68.56
E 26-605-238-000-000 55.17
E 65-425-700-000-000 85.00
17,131.64
17,131.64

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total

CAL CARD
747347125 02/10/2025 US BANK JAN2025 JAN-FEB 2025 CAL CARD CHARGES 02/06/2025 E 10-110-210-000-000 OFFICE SUPPLIES 132.98
E 10-110-220-000-000 MTRLS & SUPPLIES 54.37
E 10-110-270-000-000 CONFERENCE 1,181.02
E 10-120-210-000-000 OFFICE SUPPLIES 173.55
E 10-120-220-000-000 MTRLS & SUPPLIES 152.25
E 10-120-270-000-000 CONFERENCE 48.50
E 10-125-210-000-000 OFFICE SUPPLIES 225.65
E 10-125-270-000-000 CONFERENCE 848.83
E 10-140-210-000-000 OFFICE SUPPLIES 533.85
E 10-172-210-000-000 OFFICE SUPPLIES 45.28
E 10-172-218-000-000 MTRLS & SUPPLIES 141.36
E 10-172-235-000-000 MTRLS & SUPPLIES 138.88
E 10-172-272-000-000 VEHICLE MAINT 55.98
E 10-175-210-000-000 OFFICE SUPPLIES 237.90
E 10-175-218-000-000 MTRLS & SUPPLIES 16.14
E 10-175-272-000-000 VEHICLE MAINT 1,358.52
E 10-175-701-000-000 MTRLS & SUPPLIES 902.63
E 10-185-210-000-000 OFFICE SUPPLIES 198.33
E 10-185-218-000-000 MTRLS & SUPPLIES 156.28
E 10-185-220-000-000 MTRLS & SUPPLIES 299.11
E 10-185-250-000-000 MTRLS & SUPPLIES 240.00
E 10-185-265-000-000 MEMBERSHIP/DUES 100.00
E 10-185-272-000-000 VEHICLE MAINT 1,926.14
E 10-190-210-000-000 OFFICE SUPPLIES 65.48
E 10-190-220-000-000 MTRLS & SUPPLIES 50.00
E 10-190-272-000-000 VEHICLE MAINT 52.72
E 10-195-245-000-000 MTRLS & SUPPLIES 677.49
E 10-370-210-000-000 OFFICE SUPPLIES 19.37
E 10-370-270-000-000 CONFERENCE 1,666.00
E 10-450-245-000-000 MTRLS & SUPPLIES 77.16
E 10-805-245-000-000 MTRLS & SUPPLIES 40.81
E 10-808-210-000-000 OFFICE SUPPLIES 7.53
E 10-808-225-000-000 POWER OUTAGE 15,640.10
27,464.21
27,464.21
Total Checks: 619,348.06

Invoice #
Check Register

CITY OF GRAND TERRACE
As of 2/28/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total Christine Clayton, Finance Director
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED

CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.

This page left intentionally blank.

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Professional Services Agreement Between the City of Grand Terrace and Benson Productions for Videographer Services
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: 1. Approve the Professional Services Agreement Amendment No. 1 with Benson Productions for Videographer Services for a term of one (1) year at a maximum cost of $15,000; and

2. Authorize the Mayor to execute the Agreement subject to the City Attorney's approval as to form.
2030 VISION STATEMENT:

This staff report supports our Core Values: Positive and Productive Work Environment and Exceptional Customer Service by providing clear airings and recordings of the City’s public meetings.

BACKGROUND:

Since 2002, City Council meetings have been videotaped, kept for approximately 90 days and have been used for minute preparation. As technology progressed, the City established a Public, Education and Governmental (PEG) Access channel to use for local government programming and would transfer the videotaped meeting into a format that could be displayed on the City’s PEG Channel, Channel 3. In 2012, the City added an online agenda packet and minutes software (MinuteTraq) which included livestreaming of City Council meetings on the City’s website. Soon after, Planning Commission meetings were also aired and taped. In 2017, the Council Chambers were upgraded to more modern audio and video equipment to provide citizens with the ability to watch City Council meetings not only through the City’s website but also on Channel 3. Recently, in 2024, the city switched over to a new agenda management software system where livestreaming is also included and available through a public portal on the city's website.

DISCUSSION:

In the past years, the City has been able to use Benson Productions and received excellent footage (photography and video) of the following events:
• Blue Mountain Hike (March)
• Community Day (June)
• Trunk or Treat (October)
• Light Up Grand Terrace (December)
As well as photographing elected officials.

ENVIRONMENTAL IMPACT:

None.

FISCAL IMPACT:

The expenditures will be coded to account 67-380-250-000-000 and are included within the budget.

AMENDMENT NO. 1

TO AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF GRAND TERRACE AND BENSON PRODUCTIONS This AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF GRAND TERRACE AND BENSON PRODUCTIONS (“Amendment No. 1”) by and between the City of Grand Terrace, a California municipal corporation (“City”) and Allen James Benson, a sole proprietorship doing business as Benson Productions, a sole proprietorship (“Consultant”) is effective as of the 11th day of March 2025.

RECITALS
A. On March 10, 2020, the City and Consultant entered into an Agreement for Contract Services (“Agreement”) for Consultant to provide videographer services to the City, as more specified in Exhibit “A” to the Agreement for a term of one (1) year and a total not to exceed contract sum of $80,000.

B. The parties now desire to amend the contract to extend the term of the Agreement an additional one (1) year, account for a change in cost to services, and increase the total contract sum to a not to exceed amount of $155,000 for the term extension.

TERMS

1. Contract Amendments. The Agreement is amended as provided herein:

1.1 Section 2.1 Contract Sum is hereby amended in its entirety and shall now read as follows:

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed One-Hundred and Fifty-Five Thousand Dollars ($155,000) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.

1.2 Section 3.4 Term is hereby amended in its entirety and shall now read as follows:

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding ten (10) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

1.3 Exhibit “C” Schedule of Compensation is hereby amended and replaced in its entirety with Exhibit “C”, attached hereto.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement, as amended by Amendment No. 1, shall remain unchanged and

in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 1.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 1, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

5. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of the Agreement, as amended and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]

IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the date and year first-above written.

CITY:

City of Grand Terrace, a municipal
corporation
___________________________
Bill Hussey, Mayor
ATTEST:
___________________________
Daysi Alcocer, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
_____________________ __
Adrian R. Guerra, City Attorney
CONSULTANT:

Allen James Benson, a sole proprietorship
doing business as Benson Productions
By:

Name: Allen James Benson
Title: Owner
NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY

THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED

DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED

DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following hourly rates, annually, and subject to the following sub-budgets:

HOURLY
RATE

TIME SUB-BUDGET
A. City Meetings
pursuant to
Section I(A) and
Section I(B) of
Exhibit “A”
$100.00 120 hours $12,000.00
B. Special Events $120.00 25 hours $3,000.00
II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The total compensation for the Services shall not exceed $155,000 for the full term as provided in Section 2.1 of this Agreement and shall not exceed $15,000 in any remaining years of the term.

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Removal of Deceased Animals from Private Property PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GRAND TERRACE, CALIFORNIA, ESTABLISHING A DECEASED PET

REMOVAL SERVICE AND ASSOCIATED FEES
2030 VISION STATEMENT:

This staff report supports Goal #1, Ensure Appropriate Cost Recovery for Services This staff report supports Goal #2, Maintain Public Safety BACKGROUND:

Increasing concerns have arisen regarding the disposition of deceased pets on private properties, as they may pose public health risks and attract unwanted pests. Currently, the City does not provide a formal service to remove deceased pets, leaving residents to manage these situations independently.

DISCUSSION:

Pursuant to the City’s police power authority set forth in Cal. Const. Art. XI, Section 7, the City Council is authorized to make and enforce all rules and regulations to protect the public’s health, safety, and welfare within the City of Grand Terrace. This includes the authority to impose fees related to waste management, including the removal of dead animals, subject to certain state law requirements. The City Council is also authorized to set charges and fees for waste management services, including special waste like dead animals, pursuant to California Public Resources Code section 40059, provided that these fees align with the City’s police power to regulate public health and safety. The case of Simpson v. City of Los Angeles (1953) 40 Cal.2d 271 supports the City’s ability to regulate animal disposal and charge fees for animal removal services.

In implementing the Deceased Pet Removal Service, the City will adhere to all relevant state laws regarding the disposal of animal waste, including the requirements set forth in California Code of Regulations, Title 3, Section 1180.48, and Title 14, Section 18990.1, to ensure compliance with state waste management policies.

Staff conducted a brief survey of surrounding communities to assess existing service levels. The findings indicate that all neighboring jurisdictions remove deceased, stray, or wild animals from private properties. Most jurisdictions, with the exception of Riverside County, charge a fee for removing deceased pets from private properties, ranging from $70 to $90. Additionally, deceased animals are accepted for a fee of $25 to $40.

Based on the analysis, the regional standard appears to be as follows:
• Removal of deceased stray or wild animals: no fee.
• Removal of deceased pets (dogs and cats): approximately $85 fee.

• Acceptance of deceased animals: approximately $35 fee.

Based on this information, it is recommended that the Council direct staff to:
• Offer pet removal services from private properties for a reasonable fee, ensuring the service is accessible to all residents.
• Develop clear protocols for service requests, scheduling, removal, and disposal, and draft the necessary legal waivers and service agreements.
• Complete a cost analysis and finalize fee structures to ensure the service is both sustainable and cost-effective.

By charging residents a fee for the removal of deceased pets, while not charging a fee for the removal of stray or wild animals, the City can ensure the safe and timely disposal of these animals, while also recovering the costs of providing this essential public service. The City Manager, or their designee, will oversee the implementation of the deceased pet removal service, including public outreach and education about the new service.

ENVIRONMENTAL IMPACT:

None.

FISCAL IMPACT:

To be determined. Costs will include labor, equipment, training, disposal fees, and administrative overhead.

01247.0001/1056515.1
RESOLUTION NO. 2025-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,

CALIFORNIA, ESTABLISHING A DECEASED PET REMOVAL SERVICE AND ASSOCIATED FEES.

WHEREAS, the City of Grand Terrace recognizes the growing concerns related to the proper disposal of deceased pets on private properties, including potential public health risks and the attraction of pests; and
WHEREAS, the City currently does not provide a formal deceased pet removal service, leaving residents responsible for handling such situations independently; and WHEREAS, the City has the authority to establish and impose fees for the removal of dead animals under its police power, as granted by the California Constitution (Cal.

Const., art. XI, § 7), and local regulations that govern waste management and public health; and
WHEREAS, California Public Resources Code § 40059 authorizes local governments to determine charges and fees for waste management services, including special waste such as dead animals, and such fees are consistent with the City’s police power to regulate public health and safety; and
WHEREAS, the City’s authority to impose such fees is further supported by case law, including Simpson v. City of Los Angeles (1953) 40 Cal.2d 271, which affirms that cities can regulate the disposition of animals and charge fees for services related to animal removal; and
WHEREAS, the City recognizes the importance of complying with state laws related to the disposal of animal waste, including the requirements set forth in the California Code of Regulations, Title 3, Section 1180.48, and Title 14, Section 18990.1, to ensure that animal disposal methods align with state waste management policies; and WHEREAS, a survey of surrounding communities has indicated that the removal of deceased stray or wild animals is generally offered at no cost, while the removal of deceased pets (e.g., dogs and cats) from private properties is subject to a fee, typically around $85, with deceased animal acceptance fees averaging $35; and WHEREAS, it is in the best interest of the public to provide a structured and accessible deceased pet removal service to ensure sanitary and humane disposal practices; and
WHEREAS, based on this authority, the City has determined that imposing a fee for the removal of dead animals will help ensure the safe and timely disposal of such animals while recovering the costs of providing this essential public service.

01247.0001/1056515.1

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY RESOLVES AS FOLLOWS:

SECTION 1. Deceased Pet Removal Service. The City Council of the City of Grand Terrace hereby establishes a Deceased Pet Removal Service:

1. The City shall offer a service for the removal of deceased pets (e.g., dogs and cats) from private properties for a fee, ensuring accessibility for all residents.

SECTION 2. Fee Structure Policy. The City shall conduct a cost analysis to finalize the following fees:

1. Removal of deceased stray or wild animals: No fee.

2. Removal of deceased pets (e.g., dogs and cats) from private properties: Approximately $85 fee.

3. Acceptance of deceased animals at designated facilities:

Approximately $35 fee.

Fees shall be reviewed and adjusted as part of the City’s regular fee updates to ensure sustainability and cost recovery.

SECTION 3. Fiscal Considerations. The City shall assess and allocate necessary resources to cover labor, equipment, training, disposal fees, and administrative overhead while ensuring that the service remains sustainable and cost-effective.

SECTION 4. Service Protocols. The City shall develop clear protocols for:

1. Service request submission;

2. Scheduling and response times; and

3. Safe and humane removal and disposal practices in accordance with state law.

Necessary legal waivers and service agreements to be executed by the requesting party.

SECTION 5. Implementation. The City Manager or designee shall oversee the implementation of the deceased pet removal service, including public outreach and education regarding the new service.

SECTION 6. The City Clerk shall certify to the passage and adoption of this Resolution, and it shall take effect immediately.

01247.0001/1056515.1
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 11th day of March 2025. ___________________________
Bill Hussey, Mayor
ATTEST:

Daysi Alcocer
City Clerk
APPROVED AS TO FORM:

Adrian R. Guerra
City Attorney

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Second Reading and Adoption of Ordinance No. 365 to amend section

6.08.010 (dog license– required) of Title 6 (animals) of the Grand Terrace Municipal Code, which amends the city’s animal licensing and vaccination regulations
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Direct the City Attorney to read by title only with further reading waived, and adopt "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AMENDING SECTION 6.08.010 (DOG LICENSE–
REQUIRED) OF TITLE 6 (ANIMALS) OF THE GRAND TERRACE
MUNICIPAL CODE, WHICH AMENDS THE CITY’S ANIMAL LICENSING AND VACCINATION REGULATIONS"
2030 VISION STATEMENT:

This staff report supports Goal #2, Maintain Public Safety BACKGROUND:

Chapter 6.08 of Title 6 of the Grand Terrace Municipal Code establishes animal licensing and vaccination rules and regulations; and the City is responsible for regulating and controlling animals within its boundaries. As part of this responsibility, the City desires to ensure the safe and responsible care, keeping and management of animals within the City’s boundaries. Microchipping is a simple, safe procedure that offers long-lasting benefits and acts as a permanent form of ID that stays with the dog for life, even if collars or tags are lost or removed. The procedure is quick and similar to getting a vaccination. The microchip is inserted under the skin with a small needle, and most dogs experience only a minor pinch. Microchips are made of materials that are inert and designed to be compatible with your dog’s body, reducing the risk of adverse reactions. Microchips have been used safely in pets for decades.

DISCUSSION:

In situations such as accidental escapes or natural disasters, a microchip can be crucial for quickly identifying and recovering the pet. Microchipping increases recovery chances by linking the pet to the owner’s contact information. Microchipping significantly increases the likelihood of a safe return, increasing chances for repatriation. Rapid repatriation reduces stress on the animal and reduces costs to the owner and the City for sheltering. Ultimately, repatriation will save the animals’ lives.

ENVIRONMENTAL IMPACT:

None.

FISCAL IMPACT:

No immediate impact. May reduce sheltering costs over time

CC Ord No. 365 Page 1 of 3 February 11, 2025
ORDINANCE NO. 365

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AMENDING SECTION 6.08.010 (DOG LICENSE– REQUIRED) OF TITLE 6 (ANIMALS) OF THE GRAND TERRACE MUNICIPAL CODE, WHICH AMENDS THE CITY’S ANIMAL LICENSING AND VACCINATION

REGULATIONS
WHEREAS, the City of Grand Terrace (the “City”) has adopted Chapter 6.08 of Title 6 of the Grand Terrace Municipal Code establishing animal licensing and vaccination rules and regulations; and
WHEREAS, the City is authorized, pursuant to its police power (Cal. Const. Art. 11, § 7), to regulate and control animals within its boundaries; and WHEREAS, the City desires to ensure the safe and responsible care, keeping and management of animals within the City’s boundaries; and WHEREAS, California Health and Safety Code section 121695 states that a local entity's authority to regulate and control dogs within its boundaries should be construed broadly, such that the City may enact more stringent requirements than are mandated under state law; and
WHEREAS, the City Council (the “City Council”) of the City wishes to adopt certain regulations in order to implement a mandatory microchipping program for dogs within the City, in order to help protect the health, safety, and general welfare of the residents of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The facts set forth in the recitals in this Ordinance are true and correct and incorporated herein by this reference.

SECTION 2. Section 6.08.010 (Dog license - Required) of Chapter 6.08 (Animal Licensing and Vaccination) of Title 6 (Animals) of the Grand Terrace Municipal Code is hereby amended and shall now read in its entirety as follows:

6.08.010 Dog license and microchip—Required.

A. Every resident in the City who owns, has an interest in, houses, harbors and feeds, and/or has the care, charge, custody or possession of a dog four months of age or over, and whether such dog is confined or not, shall obtain a dog license from the City for such a dog.

B. Each dog shall have a current rabies vaccination as evidenced by a valid rabies vaccination certificate issued by the veterinarian who performed the vaccination as a

CC Ord No. 365 Page 2 of 3 February 11, 2025
prerequisite to licensing; provided, that a rabies vaccination certificate shall not be required if the license is obtained at the time the dog is vaccinated at a City or County low-cost clinic.

C. Each dog subject to licensing under this section shall be implanted with a registered microchip as a prerequisite to obtaining a City dog license. The owner is required to provide proof of microchip implantation, including the registered microchip number with the resident listed as the primary owner of the dog, to the City at the time of licensing and shall notify the City of any change of ownership, change of address or telephone number associated with the dog. This section does not require a dog to be microchipped if a licensed veterinarian certifies in writing that the dog is medically unfit for the microchipping procedure because the dog has a physical condition that would be substantially aggravated by the procedure.

D. While a dog is being used as a guard dog within the City, it must have a dog license from the City and the license tag must be securely fixed to the dog's collar regardless of where the owner resides and whether a license has been obtained for that jurisdiction.

SECTION 3. Except as otherwise amended herein, the remainder of Chapter 6.08 (Animal Licensing and Vaccination) of Title 6 (Animals) of the Grand Terrace Municipal Code shall remain unchanged and in full effect.

SECTION 4. Severability. If any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance.

The City Council hereby declares that it would have passed this ordinance, and each section, subsection, sentences, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional due to the writs of mandate issued by the Court.

SECTION 5. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption. The City Council hereby authorizes and directs the Mayor and the City Clerk to execute this Ordinance on behalf of the City of Grand Terrace forthwith upon its adoption

CC Ord No. 365 Page 3 of 3 February 11, 2025
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 11th day of February 11, 2025. _____________________________
Bill Hussey
Mayor
ATTEST:
____________________________
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Acceptance of CIP 2024-25 Street Rehabilitation Project and Approval of Change Order #1
PRESENTED BY: Kamran Dadbeh, City Engineer
RECOMMENDATION: 1. Approve additional appropriations and Change Order #1 to the Goodman & Associates contract for $19,500 for the FY 2024-25 Street Rehabilitation Project.

2. Accept the 2024-25 Street Rehabilitation Project in the amount of $760,422.70 and approve additional appropriations for the final payment of $38,021.14 to Hardy & Harper, Inc.

3. Direct staff to file and record the Notice of Completion for the 2024-25 Street Rehabilitation Project.
2030 VISION STATEMENT:

This staff report supports Goal #2 "Maintain Public Safety" by investing in critical infrastructure improvements.

BACKGROUND:

On September 10, 2024, the City Council awarded a contract to Hardy & Harper for the 2024-25 Street Rehabilitation Project.

DISCUSSION:

Prior to the start of work for the FY 2024-25 Street Rehabilitation Project, a storm drain line on Mt.

Vernon just north of Barton Road was found to be in conflict with the project, requiring redesign and reconstruction. To avoid repaving that section of the roadway, staff collaborated with the Design Engineer and contractor to swap that section with an equal section on the south side of Barton Road.

The revised plan would pave Mt. Vernon from Barton Road to Main Street. This change necessitated a change order and additional appropriations in the amount of $19,500 for the Design Engineer to prepare plans for the additional section of Mt. Vernon.

The work for FY 2024-25 was successfully completed in January 2025. Staff recommends that the City Council accept the 2024-25 Street Rehabilitation Project, approve the final payment and additional appropriations, and authorize the filing and recording of the Notice of Completion for the project. The City Clerk will release the Labor and Materials Bond and the Faithful Performance Bond after the expiration of the required lien period.

ENVIRONMENTAL IMPACT:

The 2024 Street Rehabilitation Project will improve road conditions while minimizing environmental

impact through sustainable construction practices and compliance with all environmental regulations.

FISCAL IMPACT:

The total for the project is $840,125. Funding for the project was sourced from RMRA, Gas Tax, Measure I, and reserves.

Expenditure accounts allowed for this project:
46-900-321-000-000 Capital Projects - Street Improvements

CITY OF Grand Terrace
Contract Change Order No. 1 Sheet 1 of 1
Project: Pavement Rehabilitation, Project 2024-25
Contractor: Goodman & Associates
You are hereby directed to make the following changes, described below, from the Plans and Specifications; or to do the following work, described below, which was not included in the Plans and Specifications on this Contract.

NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY.

1. Revise plans for Street Rehab Project 2024-25 per attached proposal $ 19,500 By reason of this Change Order, the time of completion, as stated in the Contract, will be adjusted as follows: 10 days
Total Cost Increase $ $19,500 Decrease $
Original Contract $ 35,000
Change Order #1 $ 19,500
Revised Contract $ 54,500
Purchase Order #
Account # 46-900-321
Requested and Submitted By: Kamran Dadbeh, City Engineer Date:

We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree that if this Change Order is approved, we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work specified above; and we will accept as full payment therefore the prices shown above.

Accepted by: Date:

Title: President Contractor: Goodman & Associates
Approved by: Date:

City Manager
Attachment:

TITLE ORDER NO. ESCROW NO. SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY APN# Not Applicable NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or AGENT OF THE OWNER of the interest or estate stated below in the property hereinafter described.

The full NAME of the OWNER is City of Grand Terrace
The ADDRESS of the OWNER is 22795 Barton Road, Grand Terrace CA 92313 The NATURE OF THE INTEREST or estate of the undersigned is (e.g. fee, leasehold, joint tenancy, vendee under a contract of purchase, etc.) A work of improvement on the property hereinafter described was COMPLETED on January 2025 The work of improvement completed is described as Capital Improvement Project (CIP 2024-25) The name of the original contractor, if any, for such work of improvement was:

Hardy & Harper, Inc., 32 Rancho Cir, Lake Forest, CA 92610 The property on which said work of improvement was completed is in the City of Grand Terrace , County of San Bernardino , State of California, and is DESCRIBED AS FOLLOWS:

Various streets throughout the City of Grand Terrace, California The street address of said property is NA
(if applicable)
Signature of Owner or Agent of Owner
Konrad Bolowich, City Manager
Dated: February 25,2025
* There are various types of deed forms depending on each person’s legal status. Before you use this form you may want to consult an attorney if you have questions concerning which document form is appropriate for your transaction.

I, Konrad Bolowich am the City Manager of the City of Grand Terrace (Name of below signor) (Owner, President, Authorized Agent, Partner, etc.) the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

February 25,2025, City of Grand Terrace
(Date and Place) (Signature)
Konrad Bolowich, City Manager

RECORDING REQUESTED BY
Daysi Alcocer, City Clerk
AND WHEN RECORDED MAIL TO:

NAME City of Grand Terrace
STREET
ADDRESS 22795 Barton Road

CITY, STATE &
ZIP CODE Grand Terrace, CA 92313

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Approve the 5-Year Capital Improvement Plan for Fiscal Years 2025-26 through 2029-30 and Award Design Contract for 2025-26 Capital Improvement Project
PRESENTED BY: Kamran Dadbeh, City Engineer
RECOMMENDATION: 1. Approve the updated 5-Year Street Capital Improvement Plan for Fiscal Years 2025-26 through 2029-30.

2. Award a contract to Goodman & Associates for preparing Plans, Specifications, and Estimates (PS&E) for the Pavement Rehabilitation Project under the Fiscal Year 2025-26 CIP in the amount of $53,000.

3. Authorize the City Manager to execute the agreement and any change orders, subject to approval as to form by the City Attorney. 2030 VISION STATEMENT:

This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure.

BACKGROUND:

The Capital Improvement Plan (CIP) serves as a comprehensive plan for Fiscal Year (FY) 2025-26 and the subsequent four years, focusing on streets and related infrastructure. This plan plays a vital role in enhancing our community by ensuring the maintenance, rehabilitation, and improvement of our street systems.

DISCUSSION:

Staff solicited proposals from five consulting firms for the preparation of Plans, Specifications, and Estimates (PS&E) for the Fiscal Year 2025-26 CIP. Four firms declined to submit proposals, citing the project size and their current workload. Goodman & Associates submitted a proposal, which was selected based on their professional expertise, experience, service level, and references.

This year's plan will focus on resurfacing Michigan St, Brentwood St, and Grand Terrace Rd, as well as slurry sealing Barton Rd, as outlined in Attachment A.

Therefore, staff is recommending that the City Council award a contract to Goodman & Associates for the development of PS&E for the 2025-26 pavement rehabilitation project in the amount of $53,000 and authorize the City Manager to execute the contract, subject to City Attorney approval as to form.

ENVIRONMENTAL IMPACT:

Paving projects are categorically exempt from review under the California Environmental Quality Act pursuant to section 15301 (existing facilities) of Title 14 of the California Code of Regulations.

FISCAL IMPACT:

The cost for the PS&E from Goodman & Associates is $53,000. This will be charged to account #46- 900-321-000-000 and will be funded by Gas Tax Funds, Measure I Funds, RMRA Funds, or reserves.

AGREEMENT FOR CONTRACT SERVICES
By and Between

CITY OF GRAND TERRACE
and

GOODMAN & ASSOCIATES

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AGREEMENT FOR CONTRACT SERVICES

BY AND BETWEEN THE CITY OF GRAND TERRACE AND

GOODMAN & ASSOCIATES CONSULTING GROUP
This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND GOODMAN & ASSOCIATES (herein “Agreement”) is made and entered into this xx day of March 2025 by and between the City of Grand Terrace, a California municipal corporation (“City”) and Goodman & Associates (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter into and execute this Agreement.

B. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

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1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

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1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.

City may in its sole and absolute discretion have similar work done by other consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Fifty Three Thousand Dollars ($53,000.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.

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2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.

By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

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ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Douglas L. Goodman Owner/President

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(Name) (Title)
Scott Harjehausen Civil Engineer
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Konrad Bolowich, City Manager or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number,

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compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than

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$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement.

During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.

All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:

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CANCELLATION:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE

CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY

ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity

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for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorney’s fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Sufficiency of Insurer.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.

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ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”), including any electronic documents and materials, prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant

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shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District

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Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party

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of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon written notice to Consultant. In addition, the Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to City. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.9 Attorney’s Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs

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the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City.

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ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

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9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.

Nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation, including but not limited to the Political Reform Act (Government Code Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]

01005.0001/1058870.1 19
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Grand Terrace, a municipal
corporation
____________________________________
Konrad Bolowich, City Manager
ATTEST:
______________________________________
Daysi Alcocer, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
______________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:

By:
___________________________________
Name:

Title:

By:
___________________________________
Name: Doug Goodman
Title:

Address: 2079 Sky View Drive
Colton, CA 92324
Tel: 909-824-2275
Fax: 909-824-2807
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

01005.0001/1058870.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01005.0001/1058870.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

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CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

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CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
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01005.0001/1058870.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

A. Consultant shall prepare Street Improvement Plans for the City’s 2024-25 Pavement Rehabilitation Project as follows (“Plans”):

1. Street Improvement Plans – pavement rehabilitation
a. Title Sheet, General Notes, Vicinity Map
b. Plan View only (based on Google aerial images)
i. Brentwood Street from Mt. Vernon to Preston Street
ii. Grand Terrace Rd. from Mt. Vernon to Grand Terrace
Court
iii. Michigan Ave. From De Berry St. to Van Buren St.
c. Pavement and grinding details
d. Striping/re-striping Plans

2. Project Estimate of quantities

3. Specifications

4. Support to City Engineer(RFI’s and questions during bidding) B. Consultant shall prepare Estimate of Quantities for the City’s 2025-26 Pavement Rehabilitation Project (“Estimate”).

C. Consultant shall prepare Specifications for the City’s 2025-26 Pavement Rehabilitation Project (“Specifications”).

D. Consultant shall meet with City staff regarding the Services upon request by City staff, which shall include a kick-off meeting if requested.

II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. Complete set of Plans, Specifications and Estimate shall be completed pursuant to the Schedule of Performance as provided in Exhibit “D”.

II. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

A. Consultant shall provide a status report regarding the Services upon completing 50% of the Plans.

B. Consultant shall provide a status report regarding the Services upon completing 90% of the Plans.

01005.0001/1058870.1 A-2
IV. All work product is subject to review and acceptance by the City and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

A. Doug Goodman, Scott Harjehausen

01005.0001/1058870.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)

01005.0001/1058870.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
The total compensation for the Services shall not exceed $53,000 as provided in Section 2.1 of this Agreement.

II. The City will compensate Consultant for the Services performed upon submission of a valid invoice at completed milestones as follows:

A. Payment of 50% of contract amount upon presentation of 50% status report and plans.

B. Payment of 40% of contract amount upon presentation of 90% status report and plans.

C. Payment of 10% of contract amount upon presentation of Final Plans, Specifications and Estimates.

D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall commence performance of all Services within 3 business days of this Agreement’s complete execution by the parties. Consultant shall further perform all Services timely in accordance with the schedules to be developed by Consultant and subject to the written approval of the Contract Officer.

II. In addition to any other tangible work products required by this Agreement, Consultant shall deliver such tangible work products that the City may require from time to time.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

IV. The City in its sole discretion may extend the term of this Agreement in writing by two (2) terms of one (1) year each.

2079 Sky View Drive • Colton, Ca 92324 • (909) 824-2775 •FAX (909) 824-2807 email • [email protected]
Goodman
&ASSOCIATES
March 5, 2025
Kamran Dadbeh
22795 Barton Road
Grand Terrace, CA 92313
(emailed)
Subject: Proposal for Engineering (revised)
Project: Pavement re-hab project (listed below)
Project 2025-26
Dear Kamran,
Per your request we offer the following revised proposal and scope of services for this project in reference to the RFP and recent scope of work change requests:

Scope of Services

1. Street Improvement Plans – pavement rehabilitation
a. Title Sheet, General Notes, Vicinity Map
b. Plan View only (based on Google aerial images)
i. Brentwood Street from Mt. Vernon to Preston St.
ii. Grand Terrace Rd. from Mt. Vernon to Grand Terrace Court iii. Michigan from De Berry to Van Buren
c. Pavement and Grinding details
d. Striping/re-striping Plans

2. Project Estimate of Quantities

3. Specifications

4. Support to City Engineer (RFI’s and questions during bidding) Fee - $53,000
Upon notice to proceed, we anticipate it will take 45 days to complete the plans for submittal to the City. This proposal is valid for 90 days.

Thank you for the opportunity to participate in your project.

Regards,

GOODMAN & ASSOCIATES
DL Goodman
Douglas L. Goodman

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Amendment No. 1 to Willdan Group Agreement for On-Call Engineering Services
PRESENTED BY: Shanita Tillman, Sr. Management Analyst
RECOMMENDATION: 1. Amendment No. 1 to the Willdan Group Inc. agreement for On-Call Engineering Plan Checking Services (dated June 11, 2024) increases the maximum compensation to $165,000 and extends the term from one year to three years, ending June 30, 2029.

2. Approve additional appropriation for FY2024-25 of $25,000. 2030 VISION STATEMENT:

This staff report supports Goal #2 Maintain Public Safety BACKGROUND:

The Public Works Department is currently focused on developing new infrastructure, maintaining existing infrastructure, and managing consultant services. On June 11, 2024, the Council approved on-call services with Willdan Group Inc.

DISCUSSION:

The City has been undergoing both small and large development projects over the past three years.

While some expenses are charged directly to developers, the City is responsible for certain plan checking fees. For the 2024-25 fiscal year, the City budgeted $20,000 based on underutilization of funds in the previous year. However, this year, the available funds have been exceeded, necessitating an amendment to the agreement in order to cover outstanding costs. Staff recommends that the City Council approve the continuation of the professional services agreement with Willdan Group Inc., with a cap of $165,000 over the next three years.

ENVIRONMENTAL IMPACT:

No environmental impact related to this report.

FISCAL IMPACT:

The funding for the agreements with Willdan will be allocated from the General Fund, account 10- 175-250-020-000.

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01247.0001/1058694.1
AMENDMENT NO. 1

TO AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE

CITY OF GRAND TERRACE AND WILLDAN ENGINEERING FOR ON-CALL

ENGINEERING SERVICES
THIS AMENDMENT NO. 1 TO THE AGREEMENT FOR CONTRACT
SERVICES (“Amendment No. 1”) by and between the CITY OF GRAND TERRACE, a California municipal corporation (“City”) and WILLDAN ENGINEERING, a California corporation (“Consultant”) is effective as of the 11th day of March, 2025.

RECITALS
A. City and Consultant entered into that certain Agreement for Contract Services By and Between the City of Grand Terrace and Willdan Engineering for On-Call Engineering Services, dated June 11, 2024 (“Agreement”) whereby Consultant agreed to provide Professional Engineering Services with a total compensation (“Contract Sum”) of Twenty Thousand Dollars ($20,000) and for a term of one (1) year.

B. City and Consultant now desire to amend the Agreement to extend the term until June 30, 2027, with the option to extend by two additional one-year terms, and increase the Contract Sum from $20,000 per year to $165,000 over the three-year period.

TERMS

1. Contract Amendments. The Agreement is amended as provided herein (strikethrough represents deleted language while bold italics represents added language).

1.1. Section 2.1 Contract Sum is hereby amended as follows:
“Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed One Hundred Sixty-Five Thousand Dollars ($165,000) Twenty Thousand Dollars ($20,000) per year (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.”

1.2 Section 3.4 Term is hereby amended as follows:
“Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until June 30, 2027 for one (1) year from the date this Agreement is fully executed. The City in its sole and absolute discretion may extend the term of this Agreement by two (2) additional one (1) year extensions.”

1.3 Section V of Exhibit “C” Schedule of Compensation is hereby amended as follows:

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01247.0001/1058694.1
“V. The total compensation for the Services shall not exceed $165,000 $25,000 for the term of this Agreement, as provided in Section 2.1 of this Agreement.”

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 1.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement, as amended by this Amendment No. 1, is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 1, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

5. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other Agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]

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01247.0001/1058694.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the date and year first-above written.

CITY:

CITY OF GRAND TERRACE,
a municipal corporation
___________________________
Bill Hussey, Mayor
ATTEST:
___________________________
Daysi Alcocer, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
_______________________
Adrian R. Guerra, City Attorney
CONSULTANT:

WILLDAN ENGINEERING,
a California corporation
By:

Name:

Title:

By:

Name:

Title:

NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED

BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.

01247.0001/1058694.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01247.0001/1058694.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Amendment No. 3 to Traffic Signal Maintenance Agreement with St. Francis Electric
PRESENTED BY: Shanita Tillman, Sr. Management Analyst
RECOMMENDATION: Approve Amendment No. 3 to the Agreement for Traffic Signal Maintenance and On-Call Services with St. Francis Electric (dated May 24, 2022), increasing the agreement by $46,000 for FY 24/25 and FY 25/26, bringing the total contract amount to $141,000 over four years.
2030 VISION STATEMENT:

This staff report supports Goal #2 Maintain Public Safety BACKGROUND:

On May 14, 2022, the City Council approved a three-year contract with St. Francis Electric, LLC for Traffic Signal Maintenance and On-Call Services, with two one-year extension options. The contract, initially set at $20,000 annually, covered routine maintenance, on-call services, and inspections for nine intersections. As of January 31, 2023, only $613 remained, and staff recommended removing the $20,000 cap and appropriating the remaining balance to cover future costs. In August 2024, the annual contract amount was increased to $22,000, raising the total to $95,000 over four years.

DISCUSSION:

As of February 18, 2025, following the January routine and response billing, the remaining balance in the budget is $5,038.15. However, there are additional charges for a 1A knockdown at Mt. Vernon & Barton, which puts the budget over by $1,557.34. A 1A knockdown refers to the damage or destruction of a traffic signal or pole, requiring an emergency response to repair and restore the system.

Although the annual contract amount was recently increased to $22,000, the budget has already been exceeded midway through the year, in part due to response services, such as the 1A knockdown. To ensure sufficient coverage for both routine and response services, staff recommends increasing the annual contract amount to $45,000, which would bring the total four-year contract sum to $141,000.

When the contract went out to bid, routine service costs were based on the number of signal lights in operation. However, response services and emergency response services fluctuate each month depending on the specific needs and incidents that arise, which has contributed to the current budget shortfall.

ENVIRONMENTAL IMPACT:

The maintenance and repair of existing traffic signal infrastructure, as outlined in this agreement, falls under a Class 1 CEQA exemption, as it involves minor alterations to existing public facilities without

substantial expansion or new construction.

FISCAL IMPACT:

The staff is requesting additional appropriations of $46,000, bringing the total contract amount to $141,000 over four years. Once this term expires in June 2026, staff plans to seek approval for a second extension and will request an additional $45,000 at that time.

- 1 -
AMENDMENT NO. 3

TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC

FOR MAINTENANCE AND ON-CALL SERVICES
THIS AMENDMENT NO. 3 TO THE AGREEMENT FOR CONTRACT
SERVICES (“Amendment No. 3”) by and between the CITY OF GRAND TERRACE, a California municipal corporation (“City”) and ST. FRANCIS ELECTRIC, a California corporation (“Consultant”) is effective as of the 11th day of March, 2025.

RECITALS
A. The City and Consultant entered into that certain Agreement for Contract Services By and Between the City of Grand Terrace and St. Francis Electric for Maintenance and On-Call Services, dated May 24, 2022, with a total compensation of $60,000, and for a term of 3 years that may be extended by the City for two years (“Agreement”).

B. The City and Consultant entered into an amendment to the Agreement dated March 28, 2023 (“Amendment No. 1”) to amend the total compensation of the Agreement from $20,000 per year to $60,000 total, removing the $20,000 yearly limitation.

C. The City and Consultant entered into an amendment to the Agreement dated August 13, 2024 (“Amendment No. 2”) to exercise the City’s first of two one-year options to extend the term of the Agreement for an additional one year period, thereby extending the expiration date from May 22, 2025 to June 30, 2026, and to increase the total compensation from $60,000 to $95,000 over the four-year period. The total compensation shall not exceed $22,000 for the third year and shall not exceed $22,000 for the fourth year.

D. The City and Consultant now desire to amend the Agreement to increase the total compensation from $95,000 to $141,000 over the four-year period. The total compensation shall not exceed $45,000 for the third year and shall not exceed $45,000 for the fourth year.

TERMS

1. Contract Amendments. The Agreement is amended as provided herein (strikethrough represents deleted language while bold italics represents added language).

1.1. Section 2.1 Contract Sum is hereby amended as follows:
“Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed One Hundred Forty-One Thousand Dollars and No Cents ($141,000.00) Ninety-Five Thousand Dollars and No Cents ($95,000) the (“Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. Additionally, total compensation for fiscal year 2024-2025 (year 3 of this Agreement) shall not exceed Forty-Five

- 2 -
Thousand Dollars and Zero Cents ($45,000.00) Twenty-Two Thousand Dollars and Zero Cents ($22,000.00). Total compensation for Fiscal Year 2025-2026 (year four of this Agreement) shall not exceed Forty-Five Thousand Dollars and Zero Cents ($45,000.00) Twenty-Two Thousand Dollars and Zero Cents ($22,000.00).”

1.2 Section V of Exhibit “C” (Schedule of Compensation) is hereby amended as follows:
“The total compensation for the Services shall not exceed One Hundred FortyOne Thousand Dollars ($141,000) Ninety-Five Thousand Dollars and No Cents ($95,000). Additionally, total compensation for fiscal year 2024-2025 (year 3 of this Agreement) shall not exceed Forty-Five Thousand Dollars and Zero Cents ($45,000.00) Twenty-Two Thousand Dollars and Zero Cents ($22,000.00) for the term of this Agreement, as provided in Section 2.1 of this Agreement. Total compensation for Fiscal Year 2025-2026 (year four of this Agreement) shall not exceed Forty-Five Thousand Dollars and Zero Cents ($45,000.00) Twenty-Two Thousand Dollars and Zero Cents ($22,000.00).”

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, Amendment No. 2, and Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 3, Amendment No. 2, and Amendment No. 1 to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement, Amendment No.1, and Amendment No. 2. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein and Amendment No. 1 and Amendment No. 2. Each party represents and warrants to the other that the Agreement, as amended by Amendment No. 1, Amendment No. 2, and this Amendment No. 3, is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 3, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 3, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3.

5. Authority. The persons executing this Amendment No. 3 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to

- 3 -
execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this Amendment No. 3, and (iv) the entering into this Amendment No. 3 does not violate any provision of any other Agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]

- 4 -
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 on the date and year first-above written.

CITY:

CITY OF GRAND TERRACE,
a municipal corporation
___________________________
Bill Hussey, Mayor
ATTEST:
___________________________
Daysi Alcocer, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
_______________________
Adrian R. Guerra, City Attorney
CONSULTANT:

ST. FRANCIS ELECTRIC,
a California corporation
By:

Name:

Title:

By:

Name:

Title:

NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED

BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Approve the Family Service Association Agreement to Administer the Senior Nutrition Program
PRESENTED BY: Shanita Tillman, Sr. Management Analyst
RECOMMENDATION: Approve the Independent Contractor Agreement for Fiscal Year 2025-26 with Family Services Association (FSA) for the administration of Senior Nutrition Program services at the Senior Center, with a total contract amount not to exceed $10,000.
2030 VISION STATEMENT:

This staff report aligns with Goal #1 – Ensuring Fiscal Viability by maintaining a balanced budget and Goal #4 – Developing and Implementing Successful Partnerships by collaborating with community organizations to enhance service delivery for seniors.

BACKGROUND:

On January 28, 2025, the County of San Bernardino Economic Development Agency provided the City with available funding options for the FY 2025-26 Community Development Block Grant (CDBG).

The City Council reviewed these options and approved its funding recommendations for submission to the County.

DISCUSSION:

The Senior Nutrition Program provides daily hot meals for seniors, funded by the County of San Bernardino Community Development and Housing Department through the Community Development Block Grant (CDBG) program. These services have been in effect since 2017. Unlike previous years, the City will contract with Family Services Association (FSA) solely for the nutrition program and will no longer utilize their services for the Senior Coordinator position.

ENVIRONMENTAL IMPACT:

No environmental impact.

FISCAL IMPACT:

The $10,000 funding for this agreement will be allocated from Fund 22 in the FY 2025-26 budget under account 22-425-305-000.

01247.0001/1058146.1 1
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25 INDEPENDENT CONTRACTOR AGREEMENT
FOR FISCAL YEAR 2025-2026
THIS AGREEMENT is made and entered into as of this 11 day of March 2025, by and between the City of Grand Terrace, a municipal corporation (hereinafter “City”) and Family Services Association (hereinafter “FSA”), a California non-profit Corporation.

RECITALS
WHEREAS, City participates in the federally funded Community Development Block Grant (CDBG) program as a cooperative city in the County Consortium, and receives annual CDBG funding through the County of San Bernardino, hereinafter referred to as County.

WHEREAS, the City submitted an application for CDBG funds for fiscal year 2025-26 to fund a senior nutrition meal program for low-and-moderate income seniors in the City of Grand Terrace.

WHEREAS, FSA desires to participate in the CDBG program and represents to City that it is qualified by reason of experience, preparation, organization, staffing, and facilities to provide a senior nutrition meal program.

WHEREAS, FSA and City most recently entered into an agreement on June 11, 2024, for such services which expire on June 30, 2025 (“2025 Agreement”).

WHEREAS, FSA and City desire to continue to have FSA continue nutrition meal services mentioned above until at least June 30, 2026.

WHEREAS, the County Board of Supervisors have drafted the the 2025-26, Action Plan; and, as part of that plan allocated TEN THOUSAND DOLLARS ($10,000) in CDBG funds to the City to fund the administration and provision of a “Senior Congregate and Mobile Meal Program”, in accordance with Exhibits “A and B” incorporated herein.

WHEREAS, the City received the necessary documents for City signature for the abovementioned allocation in January 2025.

WHEREAS, on January 28, 2025 the City agreed to accept, but has not yet received, Community Development Block Grant funding from the County of San Bernardino (“County”) in the amount of TEN THOUSAND DOLLARS ($10,000) for the purpose of contracting with FSA for the time period of July 1, 2025 to June 30, 2026 and for the

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25 provision of “Senior Congregate and Mobile Meal Program”, in accordance with Exhibits “A” and “B”, incorporated herein.

WHEREAS, FSA will complete performance of the services described in Exhibits “A” and “B”, which is incorporated herein by this Agreement, for the time period of July 1, 2025 to June 30, 2026.

WHEREAS, in order for the City to receive reimbursement in the amount of TEN THOUSAND DOLLARS ($10,000) of CDBG funds, as described above, from the County of San Bernardino, the County requires City to submit an Agreement between the City and FSA to the County.

WHEREAS, the parties enter into this agreement to allow City to comply with the County’s CDBG funding requirements.

NOW THEREFORE, in consideration of the mutual promises contained herein, the City of Grand Terrace and FSA hereby agree as follows:

AGREEMENT
Section 1: Services.

A. In accordance with Exhibit “A” and “B” (including all staffing costs, mileage, equipment, FSA agrees to administer and provide the “Senior Congregate and Mobile Meal Program”, as more fully described in Exhibits “A” and “B,” and incorporated herein. For all Services performed by FSA pursuant to this Agreement from July 1, 2025, to January 10, 2026, City and FSA mutually agree that payment of FSA for performance of the Services shall be in the maximum amount of TEN THOUSAND DOLLARS ($10,000) in Community Development Block Grant (“CDBG”) funds reimbursed to the City from the County related to the Services as described by Exhibit “A” and “B”, incorporated herein.

B. Prior to City’s payment to FSA for any Services performed by FSA for which FSA is seeking payment, FSA shall deliver receipts for all eligible expenditures to the City. Expenditure reports shall be documented with "audit ready" supportive evidence of each expenditure and proof of payment. Payments shall be limited to the total approved, properly documented expenditures. All payment requests must be submitted no later than 30 days after the expiration of this Agreement. Requests received after said 30-day period shall be considered non-compliant and not eligible

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25 for payment under the terms of this Agreement. FSA shall submit a final request for payment for the program year no later than July 31, 2026. Any balance remaining on this project after that date will be reprogrammed.

C. FSA shall further complete and submit to the City any necessary documentation that the City in its sole and absolute discretion may require, including, without limitation, documentation reflecting program activity for the term wherein Services were performed as may be necessary.

Section 2. Independent Contractor. It is the express intention and understanding of the parties hereto that FSA will act as an independent contractor and not an employee or agent of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing a relationship of employer or employee between FSA and City. Both parties acknowledge that FSA is not an employee for State tax, Federal tax, or any other purpose.

Section 3. Term. Unless earlier terminated in accordance with this Agreement, the term of this Agreement shall commence July 1, 2025 and end June 30, 2026.

Section 4. Termination. City shall have the right to terminate this Agreement, with or without cause, upon twenty (20) days prior written notice to FSA. City shall have no liability for any claims or damages resulting to FSA as a result of any exercise by City of its right to terminate this Agreement. In addition, the FSA reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be shortened to twenty (20) days written notice. Upon receipt of any notice of termination by the City, FSA shall immediately cease all services hereunder except such as may be specifically approved by the City. Except where the FSA has initiated termination, the FSA shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized and approved by the City in accordance with compensation provided in this Agreement.

Section 5. Compliance with Laws and Regulations. FSA shall comply with all applicable federal, state and local laws, regulations and ordinances. By executing this Agreement, FSA hereby certifies that it will adhere to and comply with the following as they may be applicable to a subrecipient of funds granted pursuant to the Housing and Community Development Act of 1974, as amended (the “Act”):

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25 A. The Housing and Community Development Act of 1974, as amended, and the regulations issued thereto;
B. Section 3 of the Housing and Urban Development Act of 1968, as amended; C. Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60; D. Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107;
E. Section 504 of the Rehabilitation Act of 1973 (PL 93-112), as amended, and implementing regulations;
F. The Age Discrimination Act of 1975 (PL 94-135), as amended, and implementing regulations;
G. The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970, and the implementing regulations at 24 CFR Part 42; H. The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and I-IUD regulations issued to implement such requirements; I. Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution;
J. The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (PL 93-234);
K. The regulations, policies, guidelines and requirements of 24 CFR Part 85 “Common Rule,” OMB Circular Nos. A-87, A-21, A-110, A-122 and A-133 as they relate to the acceptance and use of federal funds under the federally-assigned program;
L. Title VI of the Civil Rights Act of 1964 (PL 88-352) and implementing regulations issued at 24 CFR Part I;
M. Title VIII of the Civil Rights Act of 1968 (PL-90-284) as amended; and N. The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-based Paint Poisoning Prevention Act (42 USC 4801, et seq.);

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25 O. Uniform Administration Requirements pursuant to 24 CFR 570.502.

P. The FSA shall carry out its activity pursuant to this Agreement in compliance with all federal laws and regulations described in Subpart K of Title 24 of the Code of Federal Regulations, except that:

1. FSA does not assume the City’s or County’s environmental responsibilities described at §570.604; and

2. FSA does not assume the City’s or County’s responsibility for initiating the review process under the provisions of 24 CFR Pmt 52.

Q. All Uniform Administrative Requirements pursuant to 24 CFR 570.502.

Section 6. Federal Requirements. FSA shall comply with the provisions of the Act and any amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, FSA is to comply with those regulations found in 24 CFR 570, Part 84 and Part 85. FSA is to comply with OMB Circular Nos. A-110, A-87. A-122, and A-133 as applicable, as they relate to the acceptance and use of federal funds under this Agreement.

Section 7. Program Income. FSA, who is a subrecipient as defined in Section 570.500 (c), shall not retain any program income as defined in Section 570.500 of Title 24 of the Federal Code of Regulations.

Section 8. Insurance. Without limiting or diminishing FSA’S obligations to defend, indemnify, or hold the City harmless, FSA shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverages during the term of the Agreement.

A. Workers’ Compensation:

If FSA has employees as defined by the State of California, FSA shall maintain statutory Workers’ Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers’ Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of THE CITY OF GRAND TERRACE and the GRAND TERRACE SENIOR CENTER.

B. Commercial General Liability:

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25 Commercial General Liability insurance coverage, including but not limited to, premises liability, contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of FSA’S performance of its obligation hereunder. Policy shall name the CITY OF GRAND TERRACE, GRAND TERRACE SENIOR CENTER, their respective Agencies, Districts, Special Districts, and Department, their respective directors, officers, employees, elected or appointed officials, agents or representatives as Additional Insureds. Policy’s limit of liability shall not be less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit.

C. Vehicle Liability:

If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, FSA shall maintain liability insurance for all owned, non-owned or hired vehicles so use in any amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the CITY OF GRAND TERRACE, GRAND TERRACE SENIOR CENTER, their respective Agencies, Districts, Special Districts, and Departments, their respective directors, officers, employees, elected or appointed officials, agents or representatives as Additional Insureds.

D. General Insurance Provisions – All Lines:

1. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have a A M BEST rating of not less than A: VIII (A:S) unless such requirements are waived, in writing, by the City Attorney. If the City Attorney waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term.

2. FSA shall cause FSA’S insurance carrier(s) to furnish the City with either 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the City, provide original Certified copies of policies including all

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25 Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carriers(s) that thirty (30) days written notice shall be given to the City prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the City receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage’s set forth herein and the insurance required herein is in full force and effect. FSA shall not commence operations until the City has been furnished original Certificate(s) of Insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance.

3. If, during the term of this Agreement or any extension thereof, there is a material change in the Services; or, there is a material change in the equipment to be used in the performance of the Services which will add additional exposures (such as the use of) aircraft, watercraft, cranes, etc.); or, the term of this Agreement, including any extensions thereof, exceeds five (5) years the City reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverage’s currently required herein, if; in the City Attorney’s reasonable judgment, the amount or type of insurance carried by the sponsor has become inadequate.

4. FSA shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement.

5. The insurance requirements contained in this Agreement may be met with a program(s) of self-insurance acceptable to the City.

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25 6. FSA agrees to notify City of any claim by a third party of any incident or event that may give rise to claim arising from the performance of this Agreement.

Section 9. HUD Indemnity. FSA shall defend, indemnify, and hold harmless the County of San Bernardino and City, their respective elected and appointed officials, officers, employees and agents against any liability, claims, losses, demands, and actions incurred by the County of San Bernardino and City as a result of the determination by the U.S. Department of Fair Housing and Urban Development (“HUD”) or its successor that activities undertaken by FSA under the program(s) (including, but not limited to, FSA’s performance of any Services prior to or after the date of this Agreement) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to FSA under this Agreement were improperly expended. This indemnity shall survive and extend beyond the term or termination of this Agreement.

Section 10. Indemnity. FSA shall defend, indemnify, and hold harmless the County of San Bernardino and the City, their respective elected and appointed officials, officers, employees and agents from and against any and all actions, damages, losses, judgments, causes of action and/or liability imposed or claimed relating to the injury or death of any person or damage to any person or property, and pay all costs including attorney’s fees, costs, and other legal expenses, arising directly or indirectly from any act or omission of FSA or its consultants or subcontractors in performing Services hereunder (including, but not limited to, FSA’s performance of Services prior to or after the date of this Agreement). This indemnity shall survive and extend beyond the term or termination of this Agreement.

Section 11. Prohibition Against Conflicts of Interest.

A. FSA and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, by this reference incorporated herein.

B. FSA understands and agrees that no waiver or exception can be granted to the prohibition against conflict of interest except upon written approval HUD pursuant to 24 CFR 570.611(d). Any request by FSA for any exception shall

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25 first be reviewed by City to determine whether such request is appropriate for submission to HUD.

C. Prior to any funding under this Agreement, FSA shall provide City with a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision-making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. FSA shall also promptly disclose to City any potential conflict, including even the appearance of conflict, that may arise with respect to the CDBG activities funded under this agreement.

D. Any violation of this section shall be deemed a breach of this Agreement and shall be ground for immediate termination by the City.

Section 12. Religious Activities. Under federal regulations, CDBG assistance may not be used for inherently religious activities or provided to primarily religious entities for any activities including secular activities. FSA shall adhere to the restrictions set forth in 24 CFR 570.200(j), by this reference is incorporated herein.

Section 13. Lobbying. FSA certifies to the best of its knowledge and belief, that:

A. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

B. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer to employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with it instructions.

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25 C. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Section 14. Entire Agreement/Modification. This Agreement represents the entire Agreement of the parties hereto as to the matters contained herein. Any modification of this Agreement will be effective only if it is in writing and signed by the parties hereto.

Section 15. Assignment. This Agreement shall not be assigned without the prior written consent of City. Any assignment, or attempted assignment, without such prior consent, shall be null and void and, at the option of City, result in the immediate termination of this Agreement.

Section 16. Attorney’s Fees and Governing Law. In the event any action is commenced to enforce or interpret the terms or conditions of the Agreement the prevailing party shall, in addition to any costs or other relief, be entitled to recover its reasonable attorney’s fees. This Agreement and any dispute arising hereunder shall be governed by and interpreted in accordance with the laws of the State of California. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposed of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement, all parties having been represented by counsel in the negotiation and preparation hereof.

Section 17. Jurisdiction and Venue. Any action at law or in equity arising under this Agreement or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court or jurisdiction.

Section 18. Program Reporting. FSA agrees to prepare and submit financial, program progress, and other reports as required by HUD or the County of San Bernardino and/or City accounts as are considered necessary by HUD or the

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25 County of San Bernardino and/or City to assure proper accounting for all Contract funds. All FSA records, with the exception of confidential client information, shall be made available to representatives of the County of San Bernardino and/or City and the appropriate federal agencies. FSA is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by the City’s Community Development Director or his/her designee. By the 30th of each month, FSA shall submit a completed “Monthly Program Progress Report.” FSA shall also provide to City any necessary documentation that the City in its sole and absolute discretion may require, including, without limitation, documentation necessary for completion of the Annual Grantee Performance Report.

Section 19. Applicability of Agreement. In consideration of the intent of the parties to memorialize the parties understanding of the terms of their agreement, all uses of the present tense shall be interpreted to apply to the term of the Agreement. With the exceptions of Sections 9, 10, 11, and any other section of this Agreement expressly stating otherwise, which obligations shall not terminate, the terms and conditions of this Agreement shall only apply during the term of this Agreement.

Section 20. Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Agreement thereafter.

Section 21. Severability. Each section and provision of this Agreement is severable from each other provision, and if any provision or part thereof is declared invalid, the remaining provisions shall nevertheless remain in full force and effect.

Section 22. Counterparts. This Agreement may be signed by the different parties hereto in counterparts, each of which shall be an original but all of which together shall constitute one and the same agreement.

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25 CITY OF GRAND TERRACE
Konrad Bolowich Date
City Manager
ATTEST:

Daysi Alcocer
City Clerk
APPROVED AS TO FORM:

Adrian R. Guerra
City Attorney

FAMILY SERVICES ASSOCIATION
Judith Wood, Date
President & CEO

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25 EXHIBIT A

SENIOR CONGREGATE AND MOBILE MEAL PROGRAM
SERVICES:

For program year 2025-2026 the City of Grand Terrace will contract with Family Services Association (FSA) to provide, Senior Congregate and Mobile Meal Program. The Senior Congregate and Mobile Meal Program will serve congregate meals, to low-and moderateincome seniors and home delivered meals to seniors who are homebound by reason of illness, incapacity, disability, and lack of transportation, residing in the City of Grand Terrace. Approximately 150 seniors will have increase access to nutritional meals programs.

UNITS OF SERVICE:

Units of Service shall be reported on Monthly Program Progress/Direct Benefit Report, Exhibit 4, Part 1, monthly. Each senior attending a Senior Service Program activity, one meal counts as an activity, provided by the Family Service Association, shall count as 1 unit of service.

TIME OF PERFORMANCE: July 1, 2025 through June 30, 2026 PROGRAM PARTICIPANT PERFORMANCE STANDARDS:

CDBG Activity: Senior Congregate and Mobile Meal Program and Senior Service Coordinator Program Activities.

Measurable Outcome: Approximately 150 seniors will have increased access to nutritional meal programs.

In addition to units of service, the City of Grand Terrace will report unduplicated client counts on the Monthly Program Progress/Direct Benefit Report, Exhibit 4, Part II.

OPERATIONS:

The FSA Senior Congregate Meal Program and the Coordinated Senior Services will be operated at the Grand Terrace Senior Center, located at 22627 Grand Terrace Rd., Grand Terrace, the FSA Mobile Meal Program will operate as meals delivered to home bound seniors that reside in the City of Grand Terrace. The FSA administration office is located at 21250 Box Springs Rd., Suite 212, Moreno Valley, CA 92557.

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25 EXHIBIT B

DRAFT CONSOLIDATED PLAN

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Approve the Girls on the Run Inland Empire Agreement to Provide Girls’ Confidence-Building Program.

PRESENTED BY: Shanita Tillman, Sr. Management Analyst
RECOMMENDATION: Approve the Independent Contractor Agreement for Fiscal Year 2025-26 with Family Services Association (FSA) to administer Girls’ Confidence-Building Program for 3rd-8th Grade Girls, with a total contract amount not to exceed $10,000
2030 VISION STATEMENT:

This staff report aligns with Goal #1 – Ensuring Fiscal Viability by maintaining a balanced budget and Goal #4 – Developing and Implementing Successful Partnerships by collaborating with community organizations to enhance service delivery for seniors.

BACKGROUND:

On January 28, 2025, the County of San Bernardino Economic Development Agency provided the City with available funding options for the FY 2025-26 Community Development Block Grant (CDBG).

The City Council reviewed these options and approved its funding recommendations for submission to the County.

DISCUSSION:

Girls on the Run (GOTR) Inland Empire aims to inspire girls in grades 3-8 to be joyful, healthy, and confident by offering evidence-based programs, including the Girls' Confidence-Building Program, that address declines in self-esteem and physical activity. This program provides a supportive environment for girls to recognize their inner strength, boost physical activity, and advocate for themselves, while promoting lifelong health. Founded in 2020, GOTR Inland Empire has already engaged over 200 volunteers and served nearly 1,000 girls, with ongoing funding support from local grants, schools, and foundations like the Anderson Children’s Foundation and Kaiser Foundation.

The Girls' Confidence-Building Program will have a positive impact on the City of Grand Terrace by empowering young girls, improving community health, and fostering leadership and confidence, ultimately contributing to the city's overall well-being.

ENVIRONMENTAL IMPACT:

No environmental impact.

FISCAL IMPACT:

The $10,000 funding for this agreement will be allocated from Fund 22 in the FY 2025-26 budget under account 22-425-316-000.

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25 INDEPENDENT CONTRACTOR AGREEMENT
FOR FISCAL YEAR 2025-2026
THIS AGREEMENT is made and entered into as of this 11 day of March 2025, by and between the City of Grand Terrace, a municipal corporation (hereinafter “City”) and Girls on the Run Inland Empire (hereinafter “GOTR”), a California non-profit Corporation.

RECITALS
WHEREAS, City participates in the federally funded Community Development Block Grant (CDBG) program as a cooperative city in the County Consortium, and receives annual CDBG funding through the County of San Bernardino, hereinafter referred to as County.

WHEREAS, the City submitted an application for CDBG funds for fiscal year 2025-26 to fund empowering girls through confidence-building programs in the City of Grand Terrace.

WHEREAS, GOTR desires to participate in the CDBG program and represents to City that it is qualified by reason of experience, preparation, organization, staffing, and facilities to provide a Girls Confidence-Building Program.

WHEREAS, GOTR and City desire to have GOTR to provide confidence building programs mentioned above until at least June 30, 2026.

WHEREAS, the County Board of Supervisors have drafted the the 2025-26, Action Plan; and, as part of that plan allocated TEN THOUSAND DOLLARS ($10,000) in CDBG funds to the City to fund the administration and provision of a “Girls Confidence-Building Program”, in accordance with Exhibits “A and B” incorporated herein.

WHEREAS, the City received the necessary documents for City signature for the abovementioned allocation in January 2025.

WHEREAS, on January 28, 2025 the City agreed to accept, but has not yet received, Community Development Block Grant funding from the County of San Bernardino (“County”) in the amount of TEN THOUSAND DOLLARS ($10,000) for the purpose of contracting with GOTR for the time period of July 1, 2025 to June 30, 2026 and for the provision of “Girls Confidence-Building Program”, in accordance with Exhibits “A” and “B”, incorporated herein.

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25 WHEREAS, GOTR will complete performance of the services described in Exhibits “A” and “B”, which is incorporated herein by this Agreement, for the time period of July 1, 2025 to June 30, 2026.

WHEREAS, in order for the City to receive reimbursement in the amount of TEN THOUSAND DOLLARS ($10,000) of CDBG funds, as described above, from the County of San Bernardino, the County requires City to submit an Agreement between the City and GOTR to the County.

WHEREAS, the parties enter into this agreement to allow City to comply with the County’s CDBG funding requirements.

NOW THEREFORE, in consideration of the mutual promises contained herein, the City of Grand Terrace and GOTR hereby agree as follows:

AGREEMENT
Section 1: Services.

A. In accordance with Exhibit “A” and “B” (including all staffing costs, mileage, equipment, GOTR agrees to administer and provide the “Girls ConfidenceBuilding Program”, as more fully described in Exhibits “A” and “B,” and incorporated herein. For all Services performed by GOTR pursuant to this Agreement from July 1, 2025, to January 10, 2026, City and GOTR mutually agree that payment of GOTR for performance of the Services shall be in the maximum amount of TEN THOUSAND DOLLARS ($10,000) in Community Development Block Grant (“CDBG”) funds reimbursed to the City from the County related to the Services as described by Exhibit “A” and “B”, incorporated herein.

B. Prior to City’s payment to GOTR for any Services performed by GOTR for which GOTR is seeking payment, GOTR shall deliver receipts for all eligible expenditures to the City. Expenditure reports shall be documented with "audit ready" supportive evidence of each expenditure and proof of payment. Payments shall be limited to the total approved, properly documented expenditures. All payment requests must be submitted no later than 30 days after the expiration of this Agreement. Requests received after said 30-day period shall be considered non-compliant and not eligible for payment under the terms of this Agreement. GOTR shall submit a final

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25 request for payment for the program year no later than July 31, 2026. Any balance remaining on this project after that date will be reprogrammed.

C. GOTR shall further complete and submit to the City any necessary documentation that the City in its sole and absolute discretion may require, including, without limitation, documentation reflecting program activity for the term wherein Services were performed as may be necessary.

Section 2. Independent Contractor. It is the express intention and understanding of the parties hereto that GOTR will act as an independent contractor and not an employee or agent of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing a relationship of employer or employee between GOTR and City. Both parties acknowledge that GOTR is not an employee for State tax, Federal tax, or any other purpose.

Section 3. Term. Unless earlier terminated in accordance with this Agreement, the term of this Agreement shall commence July 1, 2025 and end June 30, 2026.

Section 4. Termination. City shall have the right to terminate this Agreement, with or without cause, upon twenty (20) days prior written notice to GOTR. City shall have no liability for any claims or damages resulting to GOTR as a result of any exercise by City of its right to terminate this Agreement. In addition, the GOTR reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be shortened to twenty (20) days written notice. Upon receipt of any notice of termination by the City, GOTR shall immediately cease all services hereunder except such as may be specifically approved by the City. Except where the GOTR has initiated termination, the GOTR shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized and approved by the City in accordance with compensation provided in this Agreement.

Section 5. Compliance with Laws and Regulations. GOTR shall comply with all applicable federal, state and local laws, regulations and ordinances. By executing this Agreement, GOTR hereby certifies that it will adhere to and comply with the following as they may be applicable to a subrecipient of funds granted pursuant to the Housing and Community Development Act of 1974, as amended (the “Act”):

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25 A. The Housing and Community Development Act of 1974, as amended, and the regulations issued thereto;
B. Section 3 of the Housing and Urban Development Act of 1968, as amended; C. Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60; D. Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107;
E. Section 504 of the Rehabilitation Act of 1973 (PL 93-112), as amended, and implementing regulations;
F. The Age Discrimination Act of 1975 (PL 94-135), as amended, and implementing regulations;
G. The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970, and the implementing regulations at 24 CFR Part 42; H. The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and I-IUD regulations issued to implement such requirements; I. Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution;
J. The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (PL 93-234);
K. The regulations, policies, guidelines and requirements of 24 CFR Part 85 “Common Rule,” OMB Circular Nos. A-87, A-21, A-110, A-122 and A-133 as they relate to the acceptance and use of federal funds under the federally-assigned program;
L. Title VI of the Civil Rights Act of 1964 (PL 88-352) and implementing regulations issued at 24 CFR Part I;
M. Title VIII of the Civil Rights Act of 1968 (PL-90-284) as amended; and N. The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-based Paint Poisoning Prevention Act (42 USC 4801, et seq.);

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25 O. Uniform Administration Requirements pursuant to 24 CFR 570.502.

P. The GOTR shall carry out its activity pursuant to this Agreement in compliance with all federal laws and regulations described in Subpart K of Title 24 of the Code of Federal Regulations, except that:

1. GOTR does not assume the City’s or County’s environmental responsibilities described at §570.604; and

2. GOTR does not assume the City’s or County’s responsibility for initiating the review process under the provisions of 24 CFR Pmt 52.

Q. All Uniform Administrative Requirements pursuant to 24 CFR 570.502.

Section 6. Federal Requirements. GOTR shall comply with the provisions of the Act and any amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, GOTR is to comply with those regulations found in 24 CFR 570, Part 84 and Part 85. GOTR is to comply with OMB Circular Nos. A-110, A-87. A-122, and A-133 as applicable, as they relate to the acceptance and use of federal funds under this Agreement.

Section 7. Program Income. GOTR, who is a subrecipient as defined in Section 570.500 (c), shall not retain any program income as defined in Section 570.500 of Title 24 of the Federal Code of Regulations.

Section 8. Insurance. Without limiting or diminishing GOTR’S obligations to defend, indemnify, or hold the City harmless, GOTR shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverages during the term of the Agreement.

A. Workers’ Compensation:

If GOTR has employees as defined by the State of California, GOTR shall maintain statutory Workers’ Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers’ Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of THE CITY OF GRAND TERRACE.

B. Commercial General Liability:

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25 Commercial General Liability insurance coverage, including but not limited to, premises liability, contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of GOTR’S performance of its obligation hereunder. Policy shall name the CITY OF GRAND TERRACE, their respective Agencies, Districts, Special Districts, and Department, their respective directors, officers, employees, elected or appointed officials, agents or representatives as Additional Insureds. Policy’s limit of liability shall not be less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit.

C. Vehicle Liability:

If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, GOTR shall maintain liability insurance for all owned, non-owned or hired vehicles so used in any amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the CITY OF GRAND TERRACE, their respective Agencies, Districts, Special Districts, and Departments, their respective directors, officers, employees, elected or appointed officials, agents or representatives as Additional Insureds.

D. General Insurance Provisions – All Lines:

1. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have a A M BEST rating of not less than A: VIII (A:S) unless such requirements are waived, in writing, by the City Attorney. If the City Attorney waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term.

2. GOTR shall cause GOTR’S insurance carrier(s) to furnish the City with either 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the City, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance

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25 is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carriers(s) that thirty (30) days written notice shall be given to the City prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the City receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage’s set forth herein and the insurance required herein is in full force and effect. GOTR shall not commence operations until the City has been furnished original Certificate(s) of Insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance.

3. If, during the term of this Agreement or any extension thereof, there is a material change in the Services; or, there is a material change in the equipment to be used in the performance of the Services which will add additional exposures (such as the use of) aircraft, watercraft, cranes, etc.); or, the term of this Agreement, including any extensions thereof, exceeds five (5) years the City reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverage’s currently required herein, if; in the City Attorney’s reasonable judgment, the amount or type of insurance carried by the sponsor has become inadequate.

4. GOTR shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement.

5. The insurance requirements contained in this Agreement may be met with a program(s) of self-insurance acceptable to the City.

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25 6. GOTR agrees to notify City of any claim by a third party of any incident or event that may give rise to claim arising from the performance of this Agreement.

Section 9. HUD Indemnity. GOTR shall defend, indemnify, and hold harmless the County of San Bernardino and City, their respective elected and appointed officials, officers, employees and agents against any liability, claims, losses, demands, and actions incurred by the County of San Bernardino and City as a result of the determination by the U.S. Department of Fair Housing and Urban Development (“HUD”) or its successor that activities undertaken by GOTR under the program(s) (including, but not limited to, GOTR’s performance of any Services prior to or after the date of this Agreement) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to GOTR under this Agreement were improperly expended. This indemnity shall survive and extend beyond the term or termination of this Agreement.

Section 10. Indemnity. GOTR shall defend, indemnify, and hold harmless the County of San Bernardino and the City, their respective elected and appointed officials, officers, employees and agents from and against any and all actions, damages, losses, judgments, causes of action and/or liability imposed or claimed relating to the injury or death of any person or damage to any person or property, and pay all costs including attorney’s fees, costs, and other legal expenses, arising directly or indirectly from any act or omission of GOTR or its consultants or subcontractors in performing Services hereunder (including, but not limited to, GOTR’s performance of Services prior to or after the date of this Agreement). This indemnity shall survive and extend beyond the term or termination of this Agreement.

Section 11. Prohibition Against Conflicts of Interest.

A. GOTR and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, by this reference incorporated herein.

B. GOTR understands and agrees that no waiver or exception can be granted to the prohibition against conflict of interest except upon written approval HUD pursuant to 24 CFR 570.611(d). Any request by GOTR for any

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25 exception shall first be reviewed by City to determine whether such request is appropriate for submission to HUD.

C. Prior to any funding under this Agreement, GOTR shall provide City with a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision-making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. GOTR shall also promptly disclose to City any potential conflict, including even the appearance of conflict, that may arise with respect to the CDBG activities funded under this agreement.

D. Any violation of this section shall be deemed a breach of this Agreement and shall be ground for immediate termination by the City.

Section 12. Religious Activities. Under federal regulations, CDBG assistance may not be used for inherently religious activities or provided to primarily religious entities for any activities including secular activities. GOTR shall adhere to the restrictions set forth in 24 CFR 570.200(j), by this reference is incorporated herein.

Section 13. Lobbying. GOTR certifies to the best of its knowledge and belief, that:

A. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

B. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer to employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with it instructions.

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25 C. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Section 14. Entire Agreement/Modification. This Agreement represents the entire Agreement of the parties hereto as to the matters contained herein. Any modification of this Agreement will be effective only if it is in writing and signed by the parties hereto.

Section 15. Assignment. This Agreement shall not be assigned without the prior written consent of City. Any assignment, or attempted assignment, without such prior consent, shall be null and void and, at the option of City, result in the immediate termination of this Agreement.

Section 16. Attorney’s Fees and Governing Law. In the event any action is commenced to enforce or interpret the terms or conditions of the Agreement the prevailing party shall, in addition to any costs or other relief, be entitled to recover its reasonable attorney’s fees. This Agreement and any dispute arising hereunder shall be governed by and interpreted in accordance with the laws of the State of California. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposed of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement, all parties having been represented by counsel in the negotiation and preparation hereof.

Section 17. Jurisdiction and Venue. Any action at law or in equity arising under this Agreement or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court or jurisdiction.

Section 18. Program Reporting. GOTR agrees to prepare and submit financial, program progress, and other reports as required by HUD or the County of San Bernardino and/or City accounts as are considered necessary by HUD or the

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25 County of San Bernardino and/or City to assure proper accounting for all Contract funds. All GOTR records, with the exception of confidential client information, shall be made available to representatives of the County of San Bernardino and/or City and the appropriate federal agencies. GOTR is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by the City’s Community Development Director or his/her designee. By the 30th of each month, GOTR shall submit a completed “Monthly Program Progress Report.” GOTR shall also provide to City any necessary documentation that the City in its sole and absolute discretion may require, including, without limitation, documentation necessary for completion of the Annual Grantee Performance Report.

Section 19. Applicability of Agreement. In consideration of the intent of the parties to memorialize the parties understanding of the terms of their agreement, all uses of the present tense shall be interpreted to apply to the term of the Agreement. With the exceptions of Sections 9, 10, 11, and any other section of this Agreement expressly stating otherwise, which obligations shall not terminate, the terms and conditions of this Agreement shall only apply during the term of this Agreement.

Section 20. Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Agreement thereafter.

Section 21. Severability. Each section and provision of this Agreement is severable from each other provision, and if any provision or part thereof is declared invalid, the remaining provisions shall nevertheless remain in full force and effect.

Section 22. Counterparts. This Agreement may be signed by the different parties hereto in counterparts, each of which shall be an original but all of which together shall constitute one and the same agreement.

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25 CITY OF GRAND TERRACE
Konrad Bolowich Date
City Manager
ATTEST:

Daysi Alcocer
City Clerk
APPROVED AS TO FORM:

Adrian R. Guerra
City Attorney

GIRLS ON THE RUN INLAND EMPIRE
Judith Wood, Date
President & CEO

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25 EXHIBIT A
SERVICES:

For the 2025-2026 program year, the City of Grand Terrace will contract with Girls on the Run Inland Empire (GOTR) to deliver an 8-10 week program promoting physical activity, healthy behaviors, confidence, and positive connections for approximately 40 LMI girls ages 8-14. Funding will support staff time for recruiting, training, and supporting four (4) volunteer coaches, curriculum costs for 40 participants, and coordination of an end-ofseason 5K event for program graduates, coaches, and families. The total project budget is $10,844, with $10,000 allocated for project implementation by the City of Grand Terrace and $844 for Activity Delivery Costs incurred by San Bernardino County.

TIME OF PERFORMANCE: July 1, 2025 through June 30, 2026 PROGRAM PARTICIPANT PERFORMANCE STANDARDS:

CDBG Activity: Girls’ Confidence-Building Program
Measurable Outcome: Approximately 40 children will gain access to a girls' confidencebuilding program.

In addition to units of service, the City of Grand Terrace will report unduplicated client counts on the Monthly Program Progress/Direct Benefit Report, Exhibit 4, Part II.

OPERATIONS:

The GOTR Girls' Confidence-Building Program will be operated through contracts with local schools, community groups, or parks within the City of Grand Terrace. The program will serve girls in the Grand Terrace community. The GOTR administrative office is located at PO BOX 21044, RIVERSIDE, CA 92516.

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25 EXHIBIT B

DRAFT CONSOLIDATED PLAN

22795 Barton Road, Grand Terrace, California, 92313-5295, 909-954-5200

CITY OF GRAND TERRACE

MEMORANDUM
TO:

FROM:

DATE:

City Council
Shanita Tillman, Senior Management Analyst
March 6, 2025
SUBJECT: Public Hearing to Form Community Facilities District No. 2025-1 (Public Maintenance Services): A public hearing to consider the following: Adoption of Resolution No. 2025-XX, Resolution of formation for Community Facilities District (CFD) 2025-1. Adopt Resolution No. 2025-XX, resolution calling a special election for CFD 2025-1. Adopt Resolution No. 2025-XX, resolution declaring the results of the special election and directing recording of a notice of special tax lien for CFD No. 2025-1. Adopt Ordinance XXXX, of City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services) and to authorize the levy of a special tax therein to finance certain services.
______________________________________________________________________ Dear City Council:

The Public Works Department is requesting that the Public Hearing for this item be continued to the next regular City Council meeting to a date certain of March 25, 2025, due to the publication of this item not being completed within 7 days of the Public Hearing.

Gov Code 53322. (a) The clerk of the legislative body shall publish a notice of the hearing pursuant to Section 6061 in a newspaper of general circulation published in the area of the proposed district. Publication shall be complete at least seven days prior to the date of the hearing.

Pursuant to Gov Code 53325: The hearing may be continued from time to time, but shall be completed within 30 days.

Attachments: Agenda Staff Report

AGENDA REPORT
MEETING DATE: March 11, 2025
TITLE: Public Hearing to Form Community Facilities District No. 2025-1 (Public Maintenance Services)
PRESENTED BY: Shanita Tillman, Sr. Management Analyst
RECOMMENDATION: Adopt Resolution No. 2025-XX, resolution of formation for Community Facilities District (CFD) 2025-1. Adopt Resolution No. 2025-XX, resolution calling a special election for CFD 2025-1. Adopt Resolution No. 2025-XX, resolution declaring the results of the special election and directing recording of a notice of special tax lien for CFD No. 2025-1. Adopt Ordinance XXXX, of City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services) and to authorize the levy of a special tax therein to finance certain services.
2030 VISION STATEMENT:

Goal #1 "Ensure Our Fiscal Viability" by implementing a funding mechanism via the formation of a Community Facilities District for the maintenance of new landscaping and lighting installed due to new development.

BACKGROUND:

On June 25, 2024, the City Council of Grand Terrace approved Final Tract Map No. 20395, a six-lot residential development that includes pedestrian sidewalks, landscaping, and street and utility improvements. On January 14, 2025, the City Council adopted Resolution No. 2025-03, declaring its intention to establish Community Facilities District (CFD) No. 2025-1 for public maintenance services and authorize the levy of a special tax.

The public hearing was initially set for February 25, 2025, but was postponed to March 11, 2025, with notice provided to the property owner and published in the newspaper. At the hearing, the City Council will consider adopting a Resolution of Formation to establish CFD 2025-1, calling and declaring the results of a special landowner election, and introducing an ordinance to authorize the special tax levy.

The property owner has submitted a consent and waiver form, allowing the election to proceed without time limits or additional analysis. Willdan Financial Services confirmed that fewer than 12 registered voters reside within the CFD boundaries, requiring only a landowner election. The City Clerk has canvassed the ballots, and the property owner was allowed one vote per acre or portion thereof.

A CFD Report prepared by Willdan Financial Services outlines the public services required, estimated costs, and a boundary map for CFD 2025-1.

DISCUSSION:

The conditions of development for the project require inclusion in CFD 2025-1 to fund increased landscaping, lighting, drainage, and street maintenance costs resulting from the development.

To offset the impact of new development on city services, staff recommends that the City Council approve the establishment of CFD 2025-1 (Public Services) by holding a public hearing, adopting the Resolution of Formation, calling for a special election, and declaring the election results, followed by the first reading of the Ordinance authorizing the special tax. The special tax revenue will fund maintenance services needed due to the development.

The project, owned by Jay-Gees, LLC, is located south of Litton Avenue, west of La Cadena Drive, and east of Rosedale Street, encompassing assessor’s parcel number 0275-083-03-0000. It consists of six single-family residential parcels.

Once the formation is complete and at least two-thirds of the votes approve, property owners will begin paying annual special taxes for CFD 2025-1 starting the fiscal year after receiving a building permit. These taxes will be itemized on their property tax bill per the Rate and Method of Apportionment of Special Tax.

ENVIRONMENTAL IMPACT:

Establishing a Community Facilities District (CFD) itself does not create a physical environmental impact, as it is primarily a financial mechanism for funding public services like landscaping, lighting, drainage, and street maintenance.

FISCAL IMPACT:

The City expects to collect an annual special tax of $1,816 plus CPI per detached dwelling unit within CFD 2025-1, beginning the fiscal year after a building permit is issued. This tax will be itemized on the property tax bill based on the Rate and Method of Apportionment of Special Tax. For the six single-family residential parcels in the project, CFD 2025-1 will generate a total annual special tax of $10,896, subject to annual inflationary adjustments.

RESOLUTION NO. 2025-XX

RESOLUTION OF FORMATION OF THE CITY COUNCIL OF THE CITY OF GRAND

TERRACE TO ESTABLISH CITY OF GRAND TERRACE COMMUNITY FACILITIES DISTRICT NO. 2025-1 (PUBLIC MAINTENANCE SERVICES), TO ESTABLISH AN

APPROPRIATIONS LIMIT THEREFOR, TO AUTHORIZE THE LEVY OF A SPECIAL

TAX THEREIN, AND TO SUBMIT THE ESTABLISHMENT OF AN APPROPRIATIONS

LIMIT AND THE LEVY OF SPECIAL TAXES TO THE QUALIFIED ELECTORS

THEREOF
WHEREAS, on January 14, 2025, the City Council adopted a resolution entitled “A Resolution of the City Council of the City of Grand Terrace Declaring Its Intention to Establish a City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services)” (the “Resolution of Intention”), stating its intention to form Community Facilities District No. 2025-1 (Public Maintenance Services) (the “CFD”), of the City pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing with Section 53311, of the California Government Code (the “Act”) to finance certain services to serve the CFD (the “Services”);
WHEREAS, the Resolution of Intention, setting forth a description of the proposed boundaries of the CFD, Services to be financed by the CFD, including incidental expenses, and the rate and method of apportionment (the “Rate and Method”) of the special tax (the “Special Tax”) to be levied within the CFD to pay for the Services, is on file with the City Clerk and the provisions thereof are incorporated herein by this reference as if fully set forth herein;
WHEREAS, the Resolution of Intention set February 25, 2025, or as soon thereafter as practical, as the date for a public hearing on the establishment of the CFD, the extent of the CFD, the furnishing of the Services within the CFD, and the proposed Rate and Method;
WHEREAS, City Council did not hold a council meeting on February 25, 2025 and the public hearing was postponed to March 11, 2025, at 6:00 p.m., or as soon thereafter as practical, and notice was provided to the property owner within the CFD; WHEREAS, a notice of the public hearing to be held on March 11, 2025 was published in accordance with the Act;
WHEREAS, on this date, this Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed formation of the CFD; WHEREAS, at the hearing all interested persons desiring to be heard for or against the establishment of the CFD, the extent of the CFD, the furnishing of the Services and the Rate and Method were heard and a full and fair hearing was held; WHEREAS, at the hearing evidence was presented to this Council on such matters before it, including a special report (the “CFD Report”) as to the Services to be provided through the CFD and the costs thereof, a copy of which is on file with the City Clerk, and this Council, at the conclusion of said hearing, is fully advised in the premises;

WHEREAS, written protests with respect to the formation of the CFD, the furnishing of specified types of services and the Rate and Method have not been filed with the City Clerk by fifty percent (50%) or more of the registered voters residing within the territory of the CFD or property owners of one-half (1/2) or more of the area of land within the CFD and not exempt from the proposed special taxes; and WHEREAS, the Special Tax proposed to be levied in the CFD to pay for the proposed services has not been eliminated by protest by fifty percent (50%) or more of the registered voters residing within the territory of the CFD or the owners of one-half (1/2) or more of the area of land within the CFD and not exempt from the special taxes.

WHEREAS, City Staff reviewed the proposed CFD formation and determined that forming the CFD and financing the Services, as described in Section 7 of this Resolution, does not constitute a project for purposes of the California Environmental Quality Act, commencing with Section 21000 of the California Public Resources Code and the California Environmental Quality Act Guidelines, Article 5 of Chapter 3 of Division 6 of Title 14 of the California Code of Regulations, (collectively “CEQA”). CEQA Guidelines Section 15378 specifically state that the term “project” for CEQA purposes does not include “continuing administrative or maintenance activities” or “[t]he creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.” (CEQA Guidelines §§ 15378 (b)(2) and (b)(4).) WHEREAS, the CFD is intended to fund landscaping and lighting maintenance, drainage maintenance and street maintenance attributable to new growth within the City.

WHEREAS, in addition to the foregoing, because the project is a financing mechanism to fund ongoing administrative and maintenance operations, it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, and therefore is exempt from CEQA’s provisions. (CEQA Guidelines §15061(b)(3).)
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows:

1. Recitals Correct. The foregoing recitals are true and correct.

2. Public Hearing. On this date, pursuant to notice thereof duly given as provided by law, the City Council held a public hearing with respect to the establishment of the CFD and the annual levying of the Special Tax within the CFD to pay for the Services.

3. No Majority Protest. The proposed Special Tax to be levied within the CFD has not been precluded by majority protest pursuant to section 53324 of the Act.

4. Prior Proceedings Valid. All prior proceedings taken by this City Council in connection with the establishment of the CFD and the levy of the Special Tax have been duly considered and are hereby found and determined to be valid and in conformity with the Act.

5. Name of the District. The community facilities district designated “City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services)” of the City is hereby established pursuant to the Act.

6. Boundaries of the District. The Resolution of Intention provides the boundaries of the territory proposed for inclusion in the CFD, as set forth in the map of the CFD heretofore recorded in the San Bernardino County Recorder’s Office on January 23, 2025, in Book 92 at Page 23 as Recording Reference No. 2025-0015564 of Maps of Assessment and Community Facilities Districts.

7. Description of Services. The Services proposed to be financed by the CFD and pursuant to the Act shall consist of those items shown in Exhibit “A” hereto and by this reference incorporated herein.

8. Special Tax.
a. Except to the extent that funds are otherwise available to the CFD to pay for the Services, a Special Tax sufficient to pay the costs thereof, secured by the recordation of a continuing lien against all non-exempt real property in the CFD, is intended to be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes or in such other manner as may be prescribed by this Council. b. The proposed Rate and Method, in sufficient detail to allow each landowner within the proposed CFD to estimate the maximum amount such owner will have to pay, is shown in Exhibit “B” attached hereto and hereby incorporated herein.

9. CFD Report. The CFD Report is hereby approved and is made a part of the record of the public hearing regarding the formation of the CFD, and is ordered to be kept on file with the City Clerk as part of the transcript of these proceedings.

10. Increased Demands. It is hereby found and determined that the Services are necessary to meet increased demands placed upon the City, as the result of development occurring in the CFD.

11. Responsible Official. The Public Works Director, or his or her designee, of the City of Grand Terrace, located at 22795 Barton Rd, Grand Terrace, CA, 92313, telephone number (909) 954-5200, is the officer of the City who will be responsible for preparing annually a current roll of the levy of the Special Tax obligations by assessor’s parcel number and who will be responsible for estimating future levies of the Special Tax.

12. Tax Lien. Upon recordation of a notice of special tax lien pursuant to Section 3114.5 of the California Streets and Highways Code, a continuing lien to secure each levy of the Special Tax shall attach to all nonexempt real property in the CFD and this lien shall continue in force and effect until the Special Tax obligation is prepaid and permanently satisfied and the lien canceled in accordance with law or until collection of the Special Tax by the CFD ceases.

13. Description of Voting Procedures. The voting procedures to be followed in conducting the special election (the “Special Election”) on the proposition of the annual

levy of the Special Tax and on the proposition to establish an appropriations limit for the CFD, if the CFD is established, shall be as follows:
a. If at least 12 persons have been registered to vote within the territory of the CFD for each of the 90 days preceding the close of the public or protest hearing (the “protest hearing”), the vote in the Special Election shall be by the registered voters of the CFD with each voter having one vote. In that event, the Special Election shall be conducted by the City Clerk, and shall be held on a date selected by the City Council in conformance with the provisions of Section 53326 of the Act and pursuant to the provisions of the California Elections Code governing elections of cities, insofar as they may be applicable, and pursuant to said Section 53326 the ballots for the Special Election shall be distributed to the qualified electors of the CFD by mail with return postage prepaid or by personal service, and the Special Election shall be conducted as a mail ballot election. b. If 12 persons have not been registered to vote within the territory of the CFD for each of the 90 days preceding the close of the protest hearing, the vote in the Special Election is to be by the landowners of the CFD, with each landowner of record at the close of the protest hearing having one vote for each acre or portion of an acre of land that he or she owns within the CFD, the Special Election shall be conducted by the City Clerk pursuant to Section 53326 of the Act as follows:
(i) The Special Election shall be held on the earliest date, following the adoption by the City Council of this Resolution and a resolution calling the Special Election, to submit to the qualified electors of the CFD the propositions with respect to: (i) the levy of Special Tax to finance the Services and (ii) the establishment of an appropriations limit for the CFD.
(ii) Pursuant to said Section 53326, the Special Election may be held earlier than 90 days following the close of the protest hearing if the qualified electors of the CFD waive the time limits for conducting the elections set forth in said Section 53326 by unanimous written consent and the Clerk concurs in such earlier election date as shall be consented to by the qualified electors.
(iii) Pursuant to said Section 53326, ballots for the Special Election shall be distributed to the qualified electors by the Clerk by mail with return postage prepaid, or by personal service.
(iv) Pursuant to applicable sections of the California Elections Code governing the conduct of mail ballot elections of cities, the City Clerk shall mail (or deliver) to each qualified elector an official ballot and shall also mail to all such qualified electors a ballot pamphlet and instructions to voter, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of this Resolution and the exhibits hereto; provided, however, that analysis and arguments regarding the ballot measure may be waived with the unanimous consent of all the landowners, and in such event a finding regarding such waivers shall be made in the resolution adopted by the City Council calling the Special Election. (v) The official ballot to be mailed (or delivered) by the Clerk to each landowner shall have printed or typed thereon the name of the landowner and the number of votes to be

voted by the landowner and shall have appended to it a certification to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner is other than a natural person, that he or she is an officer of or other person affiliated with the landowner entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner, that in voting such official ballot it was his or her intent, as well as the intent of the landowner, to vote all votes to which the landowner is entitled based on its land ownership on the propositions set forth in the official ballot as marked thereon in the voting square opposite each such proposition, and further certifying as to the acreage of the landowner's land ownership within the CFD. (vi) The return identification envelope delivered by the Clerk to each landowner shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of said declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the Clerk. (vii) The instruction to voter form to be mailed by the Clerk to the landowners shall inform them that the official ballots shall be returned to the Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted no later than 6:00 p.m. on the date of the Special Election, or immediately after the Resolution Calling the Special Election is adopted.
(viii) Upon receipt of the return identification envelopes, which are returned prior to the voting deadline on the date of the Special Election, the Clerk shall canvass the votes cast in the Special Election, and shall file a statement with the City Council as to the results of such canvass and the election on each proposition set forth in the official ballot.

14. Annexation Territory. Other property within the boundaries of the City may be annexed into the CFD pursuant to Article 3.5 of the Act.

15. Exempt Property. Except as provided in Section 53340.1 of the Act and except for properties that a local agency is a landowner of within the meaning of subdivision (f) of Section 53317 of the Act, pursuant to Section 53340 of the Act, properties of entities of the state, federal and local governments shall be exempt from the levy of the Special Tax.

Reference is hereby made to the Rate and Method for a description of other properties or entities that are expressly exempted from the levy of the Special Tax.

16. Appropriations Limit. An appropriations limit for the CFD is hereby established, subject to voter approval, as an amount equal to all the proceeds of the Special Tax collected annually within such CFD and as defined by Article XIIIB of the California Constitution, as adjusted for changes in the cost of living and changes in population.

17. Special Tax Accountability Measures. Pursuant to and in compliance with the provisions of Government Code Section 50075.1, the City Council hereby establishes the

following accountability measures pertaining to the levy by the CFD of the Special Tax described in Section 8 above:
a. The Special Tax shall be levied for the specific purposes set forth in Section 7 hereof.
b. The proceeds of the levy of the Special Tax shall be applied only to the specific purposes set forth in Section 7 hereof.
c. The CFD shall establish an account or accounts into which the proceeds of such Special Tax shall be deposited.
d. The Public Works Director, or his or her designee, acting for and on behalf of the CFD, shall annually file a report with the City Council as required pursuant to Government Code Section 50075.3.

18. CEQA. The City Council hereby finds that the CFD formation involves creation of a funding mechanism for certain ongoing service and maintenance activities that do not have any potential for significantly impacting the environment. Further, the City Council hereby finds that it can be seen with certainty that the proposed financing mechanism and services funded thereby have no possibility of resulting in a significant effect on the environment. Therefore, the City Council, in its independent judgment, finds that the project is exempt from CEQA, and hereby directs City Staff to prepare and file a Notice of Exemption with the County Clerk within five days of adoption of this Resolution pursuant to Section 21152 of the California Public Resources Code and Section 15062 of the CEQA Guidelines.

19. Effective Date. This resolution shall take effect upon its adoption.

PASSED, APPROVED and ADOPTED this 25th day of February, 2025 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
__________________________ __________________________
Daysi Alcocer Bill Hussey
City Clerk Mayor, City of Grand Terrace

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF GRAND TERRACE )
I, Daysi Alcocer, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025- ______ was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 11th day of March 2025, and that the same was passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Executed this 11th day of March 2025, at Grand Terrace, California. _________________________________

Daysi Alcocer
City Clerk for the City of Grand Terrace

[SEAL]

Exhibit A
City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services)
Description of Services
The services (the “Services”) described below are proposed to be financed by City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services) (the “CFD”). The Services are in addition to those provided in the territory of the CFD before establishing the CFD. The Services do not supplant services already available within the territory of the CFD before establishing the CFD.

Landscaping and Lighting Maintenance: includes the labor, material, administration, personnel, equipment and utilities (i.e., water and power) necessary to maintain public landscaping and lighting improvements for, within, or associated with the CFD, including trees, turf, ground cover, shrubs, weed removal, irrigation systems, sidewalk, drainage facilities, lighting, signs, monuments, graffiti removal, walkways, and associated appurtenant facilities located within, or associated with, the CFD.

Drainage Maintenance: includes the labor, material, testing, reporting, remediation, permitting, general administration, personnel, equipment and utilities necessary to maintain public drainage improvements for, within, or associated with the CFD, including drain inlets, filters, detention basin, storm drain pipeline, and associated appurtenant facilities located within, or associated with, the CFD.

Street Maintenance: includes the labor, material, administration, personnel, equipment and utilities necessary to maintain public streets, streetlights and associated appurtenant facilities for, within, or associated with the CFD, including City overhead costs associated with providing such services within the CFD.

The cost of the Services shall include incidental expenses, including, but not limited to, the costs associated with forming the CFD, determination of the amount of the Special Taxes, collection of the Special Taxes, payment of the Special Taxes, and costs incurred in order to carry out the authorized purposes of the CFD.

All Services shall be provided by the City of Grand Terrace, with its own forces or by contract with third parties, or any combination thereof, to be determined entirely by the City of Grand Terrace.

Nothing in this description of Services or any Resolution of the City Council shall be construed as committing the City or the CFD to provide all of the authorized Services.

The provision of Services shall be subject to the successful formation of the CFD and the availability of sufficient proceeds of special taxes within the CFD. The City may annually prioritize, at its discretion, the authorized Services that would be funded and the amount of the special tax proceeds that it will use for each Service.

The description of the Services, as set forth herein, is general in its nature. The final nature of the Services will be determined upon the City’s approval of services. The approval thereof may show substitutes in lieu of, or modification to, the proposed Services in order to provide the public Services necessitated by development occurring in the CFD, and any such substitution shall not be a change or modification in the proceedings as long as such substitute Services serve a function or provide a service substantially similar to that function served or the service provided by the Services described in this Report.

Exhibit B
City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services)
Rate and Method of Apportionment
A Special Tax of City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2025/26 in an amount determined by the Special Tax Administrator through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.
“Administrative Expenses” means the following actual or reasonably estimated costs incurred by the City as administrator of the CFD, provided that such costs are directly related to administration of the CFD: costs to determine, levy and collect the Special Taxes, including an allocable share of the salaries and benefits of City employees, the fees of consultants, and legal counsel; the costs of collecting installments of the Special Taxes upon the general tax rolls, including any charges levied by County departments; and the preparation of required reports and any other costs required to administer the CFD in accordance with the Act, as determined by the City.
“Annual Escalation Factor” means the greater of (i) three percent (3%) or (ii) the Annual percentage increase in the Consumer Price Index for All Urban Consumers for San Bernardino-San Bernardino-Ontario, CA Area (not seasonally adjusted) as determined by the Bureau of Labor Statistics. If said index is discontinued, then an alternative index may be used as determined by the Special Tax Administrator. “Assessor's Parcel” means a Lot or parcel of land shown on an Assessor's Parcel Map with a parcel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll. “Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

“Attached Residential” means an Assessor’s Parcel of Developed Property, which is not Affordable Housing Property, within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures sharing common walls and/or common spaces, qualified as Attached Residential at the City’s discretion, consisting of two or more Dwelling Units, including, but not limited to duplexes, triplexes, and apartment units, as of June 30th preceding the Fiscal Year in which the Special Tax is being levied. “Base Year” means Fiscal Year 2025/26.
“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.
“CFD” means City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services).
“City” means the City of Grand Terrace.
“City Clerk” means the City Clerk for the City or his or her designee. “Council” means the City Council of the City, acting as the legislative body of the CFD.
“County” means the County of San Bernardino, California. “Detached Residential” means an Assessors’ Parcel of Developed Property within the CFD, which is not Affordable Housing Property, for which a Building Permit has been issued for purposes of constructing a residential structure consisting of one single-family detached Dwelling Unit, including Mobile Homes, as of June 30th preceding the Fiscal Year in which the Special Tax is being levied. “Developed Property” means, for Detached Residential, Attached Residential, or Affordable Housing Property, an Assessor’s Parcel within the CFD for which a Building Permit was issued on or prior to June 30th preceding the Fiscal Year in which the Special Tax is being levied, based on the number of Dwelling Units or Building Square Footage, as applicable, per City or County records for that Assessor’s Parcel.
“Drainage Maintenance Requirement” means for any Fiscal Year in which the Special Taxes are levied, the amount equal to the budgeted costs for providing the labor, material, testing, reporting, remediation, permitting, general administration, personnel, equipment and utilities necessary to maintain public drainage improvements for, within, or associated with the CFD, including drain inlets, filters, detention basin, storm drain pipeline, and associated appurtenant facilities located within, or associated with, the CFD.

“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non-residential use only, and as defined in the City of Grand Terrace's Municipal Code. “Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement such as railroad parcels, roads and landscape lots, (iv) property reasonably designated by the City or Special Tax Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors that may make development of such property impractical for human occupancy, and (v) Welfare Exemption Property.
“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.
“Fiscal Year” means the period starting July 1 and ending on the following June 30.
“Landscaping and Lighting Maintenance Requirement” means for any Fiscal Year in which the Special Taxes are levied, the amount equal to the budgeted costs for providing landscaping and lighting maintenance within, or associated with the CFD, including the labor, material, administration, personnel, equipment and utilities (i.e., water and power) necessary to maintain public landscaping and lighting improvements for, within, or associated with the CFD, including trees, turf, ground cover, shrubs, weed removal, irrigation systems, sidewalk, drainage facilities, lighting, signs, monuments, graffiti removal, walkways, and associated appurtenant facilities located within, or associated with, the CFD. “Land Use Class” means any of the classes listed in Table 1 and defined herein. “Lot” means an individual legal lot created by an Assessor’s Parcel Map or Final Map.
“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section C below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.
“Mobile Home” means a vehicle designed and equipped for human habitation as defined by the California Health & Safety Code § 18008. “Property Owner Association Property” means, for each Fiscal Year, any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder, to a property owner association, including any master or sub-association, which consists of property owned in

common by owners of surrounding properties and it is intended for use for community purposes.
“Proportionately” means, for Developed Property, that the ratio of the actual Special Tax levied per Assessor’s Parcel of Developed Property to the Maximum Special Tax per Assessor’s Parcel of Developed Property is equal for all Assessor’s Parcels of Developed Property. “Proportionately” means, for Undeveloped Property, that the ratio of the actual Special Tax levied per Assessor’s Parcel of Undeveloped Property to the Maximum Special Tax per Assessor’s Parcel of Undeveloped Property is equal for all Assessor’s Parcels of Undeveloped Property.
"Public Property" means, in any Fiscal Year: (i) all Parcels within the boundaries of the CFD that are owned by or irrevocably offered for dedication to the federal government, the State of California, the City or any other public agency; provided, however, that Taxable City Property shall not be categorized as Public Property, and any property leased by a public agency to a private entity and subject to taxation under Section 53340.1 of the Act (as such section may be amended or replaced) shall be taxed and classified in accordance with its use; and (ii) all Parcels within the boundaries of the CFD that are encumbered by an unmanned utility easement making impractical its utilization for other than the purpose set forth in the easement.
“Reserve Fund” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow to cover maintenance and operational cost overruns, and delinquencies in the payment of Special Taxes. “Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax Requirement, and shall include Special Taxes levied or to be levied under Sections C and D, below. “Special Tax Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.
“Special Tax Requirement” means the sum of (i) Streetscape and Landscape Maintenance Requirement, (ii) Administrative Expenses of the CFD, and (iii) and any amounts required to establish or replenish a Reserve Fund for that Fiscal Year. “State” means the State of California.
“Street Maintenance Requirement” means, for any Fiscal Year in which the Special Taxes are levied, the amount equal to the budgeted costs for providing the labor, material, administration, personnel, equipment and utilities necessary to maintain public streets, streetlights and associated appurtenant facilities for, within, or associated with the CFD, including City overhead costs associated with providing such services within the CFD.

“Streetscape and Landscape Maintenance Requirement” means the sum of the Landscaping and Lighting Maintenance Requirement, the Street Maintenance Requirement, and the Drainage Maintenance Requirement.
“Taxable Property” means all Assessor’s Parcels of Developed Property and Undeveloped Property within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.
“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Building Permit has not been issued on or prior to June 30th preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Exempt Property.
“Welfare Exemption Property” means, in any Fiscal Year, any Parcels that have received a welfare exemption under subdivision (g) of Section 214 of the Revenue and Taxation Code and for which such welfare exemption is still in place.

B. ASSIGNMENT TO LAND USE CATEGORIES
For each Fiscal Year, commencing with Fiscal Year 2025/26, using the definitions above, each Assessor’s Parcel within the CFD shall be classified as Taxable Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2025/26, Taxable Property shall be further classified as Attached Residential, Detached Residential, Affordable Housing Property, or Undeveloped Property.

C. MAXIMUM SPECIAL TAX RATES
Land Use
Class Land Use Description Fiscal Year 2025/26 Maximum Special Tax Rate 1 Detached Residential $1,816.00 per Dwelling Unit
2 Attached Residential $1,089.60 per Dwelling Unit
3 Undeveloped Property $2,867.38 per Lot acre
For each Fiscal Year following the Base Year, the Maximum Special Tax rates shall be increased by the Annual Escalation Factor. A different Maximum Special Tax may be added to the CFD as a result of future annexations or if future annexations involve a new Land Use Class.

D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX
Commencing Fiscal Year 2025/26, and for each subsequent Fiscal Year, the Special Tax Administrator shall calculate the Special Tax Requirement based on the definitions in Section A and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:

Step 1: The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax to meet the Special Tax Requirement. The applicable Maximum

Special Tax shall be based on the Developed Property’s classification as Detached Residential or Attached Residential.

Step 2: If after applying the method of apportionment in Step 1, if additional funds are needed to satisfy the Special Tax Requirement, the Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Undeveloped Property up to 100% of the applicable Maximum Special Tax to meet the remainder of the Special Tax Requirement needed. The applicable Maximum Special Tax shall be based on the Undeveloped Property’s classification.

E. Exempt Property
No Special Tax shall be levied on Exempt Property as defined in Section A.

For each Fiscal Year, if the use or ownership of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Sections B, C, and D.

F. APPEALS
Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the Special Tax Administrator regarding such error. If following such consultation, the Special Tax Administrator determines that an error has occurred, the Special Tax Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel.

Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Finance Director, who shall either (1) refer the matter to the City’s existing hearing board for administrative appeals; or (2) establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal Committee. The Review/Appeal Committee may establish such procedures, as it deems necessary to undertake the review of any such appeal.

The hearing board or Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified.

The decision of the hearing board or Review/Appeal Committee shall be final and binding to all persons.

G. MANNER OF COLLECTION
Special Taxes levied pursuant to Section D above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided however that (i) the CFD may directly bill the Special Tax, and (ii) the CFD may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.

H. TERM OF SPECIAL TAX
Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.

RESOLUTION NO. 2025 - XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE

CALLING A SPECIAL ELECTION AND SUBMITTING TO THE QUALIFIED

ELECTORS OF CITY OF GRAND TERRACE COMMUNITY FACILITIES DISTRICT NO. 2025-1 (PUBLIC MAINTENANCE SERVICES) PROPOSITIONS REGARDING

THE ESTABLISHMENT OF AN APPROPRIATIONS LIMIT AND THE ANNUAL LEVY

OF A SPECIAL TAX WITHIN THE COMMUNITY FACILITIES DISTRICT WHEREAS, on March 11, 2025 the City Council (the “City Council”) of the City of Grand Terrace (the “City”) held a public hearing (the “Public Hearing”) on the establishment of Community Facilities District No. 2025-1 (Public Maintenance Services) (the “District”).

WHEREAS, following the Public Hearing, the City Council adopted a resolution entitled “Resolution of Formation of the City Council of the City of Grand Terrace to Establish City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services), to Establish an Appropriations Limit therefore, to Authorize the Levy of a Special Tax therein, and to Submit the Establishment of an Appropriations Limit and the Levy of a Special Tax to the Qualified Electors Thereof” (the “Resolution of Formation”) ordering the formation of the District, and subject to approval of the qualified electors of the District, authorizing the levy of a special tax (the “Special Tax”) on property within the District and establishing an appropriations limit for the District, pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, commencing with Section 53311 of the California Government Code (the “Act”); and WHEREAS, pursuant to the Resolution of Formation, the propositions relating to the levy of the Special Tax and the establishment of an appropriations limit will be submitted to the qualified electors of the District as required by the Act; and WHEREAS, the City Clerk has advised the City Council that she has received a statement from the Registrar of Voters of the County San Bernardino that less than twelve (12) persons are registered to vote in the territory of the District; and WHEREAS, the City Clerk has advised the City Council that she has received Consent and Waiver forms from each and every landowner within the District, pursuant to which each landowner has expressly waived certain requirements related to the conduct of the election.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows:

1. Recitals. The above recitals are all true and correct.

2. Call of Election. The City Council hereby calls and schedules a special election for March 11, 2025, to consider the proposition described in Section 3 below.