Tuesday, May 13, 2025 1
CITY OF GRAND TERRACE
City Council
AGENDA ● May 13, 2025
Council Chambers AMENDED Special Meeting
Workshop
4:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
The City wants you to know that you can also submit your comments by email to [email protected]. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at [email protected].
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR 34.102.104 ADA Title II].
Tuesday, May 13, 2025 2
Call to Order
Pledge of Allegiance
Roll Call
A. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting.
B. NEW BUSINESS
1) Budget Workshop FY 2025-2026
RECOMMENDATION: RECIEVE & FILE
DEPARTMENT: City Manager
C. ADJOURN
The next Regular City Council Meeting will be held on May 13, 2025, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office.
AGENDA REPORT
MEETING DATE: May 13, 2025
TITLE: Budget Workshop FY 2025-2026
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: RECIEVE & FILE
2030 VISION STATEMENT:
This staff report supports the City Council’s Mission: to preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government.
BACKGROUND:
Please see Discussion
DISCUSSION:
This Special Meeting Workshop provides an opportunity for city staff to discuss delivery of the City Council priorities based on resources and organizational capacity. Staff align their priorities based on anticipated work hours, costs, and perceived importance to the community. Additionally, staff will provide the City Council with FY 2024–2025 Successes and FY 2025-2026 Goals & Objectives by department.
ENVIRONMENTAL IMPACT:
None.
FISCAL IMPACT:
None.
CODE ENFORCEMENT
FY 2024-2025 ANNUAL STATISTICS
Code Enforcement Activities & Responsibilities FY 2024-2025 Actual FY 2023-24
# of Parking Citations Issued 349
# of Code Enforcement Cases 115
# of Animal Licenses Issued 395
# of Animal Control Citations Issued 72
PROGRAM DESCRIPTION
Code Enforcement/Animal Control division is responsible for the enforcement of codes for the City of Grand Terrace to protect the integrity of public health, safety, and welfare of both humans and animals. Code enforcement officers investigate complaints and violations of the City and State codes. Maintaining compliance of the City and State codes contributes to saving lives. Grand Terrace Code Enforcement officers are trained professionals who demonstrate commitment to excellence in this profession. 2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• Implementation of the Neighborhood Preservation
Project. Start 201 properties. Current 180.
• Enforcement of dog license compliance.
• Microchip code created for dog ownership.
• Enforcement of Recreational Vehicle/Utility trailer
parking and storage compliance on a continual basis.
• Lawn parking enforcement.
• Ongoing graffiti/blight clean up.
• Unpermitted vendors enforcement= 9 identified,
tracked, and removed from city limits.
• Implementation of an educational resource pamphlet
for vendors.
• Homeless Camp areas (4) identified, monitored,
cleaned up on a schedule to deter illegal camping.
• Informational Bulletin Posting Kiosk designed and
installed at dog park to encourage community
interaction.
• Maintain dog license compliance per GTMC.
• Maintain Recreational Vehicle/Utility Trailer
compliance per GTMC.
• Maintain vendor compliance.
• Maintain Neighborhood Preservation Program per
GTMC.
• Improve Animal Control and Code Enforcement
Website presence online on City Website.
• Upgrade Community Education Via POP UPS and
events centered around animal/wildlife education.
• Upgrade Community Education via informational
postings and hand outs regarding GTMC specific
Health and Safety Codes.
• Streamline processes internally regarding Code
and Animal Cases.
SENIOR CENTER
FY 2024-25 ANNUAL STATISTICS
2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• Served lunch, assisted programs, cleaned, and
socialized with seniors.
• Decorated the center for Christmas.
• Information session on anxiety, depression, and
stress.
• Christmas party.
• Meal, raffle prizes, and caroling.
• Valentine's Day celebration with entertainment.
• Helped residents with utility assistance applications. • Hosted San Bernardino County Office on Aging and
Adult Services information booth (twice monthly).
• Easter egg hunt with prizes for over 25 seniors.
• Information booth provides resources on various
needs (disability, health, housing, etc.)
• Completed the following 2024-25 goals
• The Senior Center hosted 72 rental events.
• Senior Enrichment and Support Program
o Promote social connection, enhance
health, and support independence among
seniors in our community.
• Combat Social Isolation:
o Organize regular trips to social and
cultural events.
o Promote interaction and the development
of new friendships through shared
experiences.
• Improve Mental and Physical Health:
o Provide daily hot meals to address
potential nutritional deficiencies.
o Offer creative and artistic programs to
enhance mental health and fine motor
skills.
o Implement live music performances to
stimulate positive emotions and
memories.
o Increase daily activities by implementing
activities such as walking class, gardening
class, computer and cell phone
instructional classes, CPR and First Aid
classes and movie nights in the garden
and instructional classes in operating the
exercise equipment located in the garden.
• Increase Resource Awareness:
o Partner with San Bernardino County
Department of Aging and adult services to
connect seniors with available resources
and services.
o Host information booths to provide
resources on various needs (disability,
health, housing, etc.).
• Enhance Independence:
o Helping with utility assistance applications
to ease financial burdens.
o Encourage participation in gardening
programs for therapeutic and physical
benefits.
• Celebrate Holidays:
o Organize inclusive holiday parties to
create joyful, connected experiences.
o Celebrate the diverse backgrounds of all
seniors.
o Capture and preserve memories through
photographs and storytelling.
SENIOR CENTER
FY 2024-25 ANNUAL STATISTICS
Senior Center Activities & Responsibilities
Actual FY 2024-25 Data as of January 2025
# of Meals Serves – 5,198
As of January 2025, we have provided a total of 8,794 units of service across various activities offered at the Senior Center, including Bingo, Exercise, Arts & Crafts, Pool Club, and Senior Meals. These categories encompass a variety of specific activities within each area. For example, under Arts & Crafts, activities such as sewing and painting are offered. If a single participant attends all five categories' activities every day of the week, they will account for 35 units of service per week, illustrating the level of engagement within our programs.
Grand Terrace Senior Center Overview
Operated by the Family Services Association, the Grand Terrace Senior Center provides a welcoming and engaging environment for active older adults. Open Monday through Friday from 8:00 AM to 3:00 PM, the center offers a wide variety of programs focused on health, creativity, and social connection.
A dedicated Senior Coordinator oversees daily operations to ensure all activities run smoothly.
One of the center’s standout features is its restaurant-style lunch program, serving nutritious meals at no cost to participants each day.
Recent improvements include the installation of an automatic gate to secure the kitchen counter.
A new coffee station, designed for easier access, will soon be added near the kitchen.
Looking ahead, the City of Grand Terrace plans to extend the center’s hours and transition management to city staff to further enhance services.
Outside regular hours, the facility serves as a valuable resource for the broader community.
Local groups such as the Grand Terrace Women’s Club, along with individual residents, frequently use the space for meetings and special events.
SENIOR TRANSPORTATION
FY 2024-2025 ANNUAL STATISTICS
Senior Transportation Activities & Responsibilities FY 2024-2025 Actual FY 2024-25
Trips (862)
Riders (460)
2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• Sustained the Satisfactory rating for Safety
Compliance with FMCSA.
• Increased rider participation in the senior
transportation program.
• Increased scheduled trip events.
• Continuation of the buddy system for scheduled trip
events for non-GT residents.
• Vehicle wrapping of the new electric senior
transportation bus with new design completed.
.
• Maintain Safety Standards
Continue to sustain a Satisfactory safety
compliance rating with the Federal Motor
Carrier Safety Administration (FMCSA).
• Increase Program Engagement
Expand rider participation in the Senior
Transportation Program through outreach and
enhanced service offerings.
• Enhance Scheduled Trip Opportunities
Increase the number and variety of scheduled
trip events to better meet the interests and
needs of participants.
• Expand the Buddy System
Extend the buddy system to include nonGrand Terrace residents for scheduled trips, promoting inclusivity and community
connection.
SENIOR TRANSPORTATION
FY 2024-2025 ANNUAL STATISTICS
Grand Terrace Senior Transportation Overview
The City of Grand Terrace Senior Transportation Program is designed to support the well-being and independence of our senior residents by providing safe and reliable transportation. This vital service is available to seniors and individuals with disabilities who reside in Grand Terrace and require specialized transportation assistance.
Program Goals
The primary goal of the program is to ensure that our most vulnerable residents have access to essential services and resources, including:
• Medical and dental appointments
• Grocery stores and pharmacies for life-sustaining necessities • Social and community events to encourage connection and reduce isolation By offering accessible transportation, the program plays a key role in helping participants maintain a balanced, active, and healthy lifestyle.
PUBLIC WORKS
FY 2024-25 ANNUAL STATISTICS
Public Works Activities & Responsibilities
Actual FY 2024-25
A total of 727 work orders have been completed in GovPilot. The top five complaints, ranked by the number of work orders, are as follows:
1. Property Maintenance: 84 work orders
2. Overgrowth: 55 work orders
3. Pothole/Street Repair: 323 work orders
4. Tree Related: 36 work orders
5. Sidewalk Issues: 29 work orders
Since the implementation of the dumpster in the parking lot, the average response time for maintenance to address illegal dumping is 5.6 days.
PROGRAM DESCRIPTION
The Public Works Department is responsible for maintaining and managing city facilities, including the Senior Center and public parks. Our team consists of 5 maintenance staff, 2 administrative staff, and 1 engineering staff member who oversees larger-scale street projects. In addition to managing public spaces, we take care of the public right-of-way, which includes tree and sidewalk care. Our maintenance staff also assists with all city events, responds to after-hours service calls, and handles emergency situations. We also manage public works-related contracts and oversee grants. As part of our government relations efforts, we engage with county, state, and federal lawmakers to ensure the city receives the support necessary for ongoing projects and services, while also fostering collaboration with local organizations and community residents. 2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• Repaired a 4” main line at Veterans Park, resolving
a water leak affecting the field.
• Replaced stolen benches at Veterans Park and
added a grandstand.
• Completed the annual street rehabilitation project.
• Closed VW Mitigation Trust Fund grant, reimbursed
$160k, funded new electric senior bus.
• Closed Per Capita grant, reimbursed $185k,
replaced playground surfaces at Richard Rollins and
Veterans Freedom Park.
• Revised facility use fees, created pricing structure
for nonprofits and community groups.
• Updated street excavation and tree ordinance.
• Achieved goal #3: Implemented tree planting
program, held successful Earth Day event with 29
trees planted.
• Installed 11 solar light bollards at Rollins Park.
• Recovered $13,750 owed to the city based on an
agreement related to the existing charging stations.
Goal 1: Maximize Use of Community Spaces
Begin a phased approach to launching a recreation
program to optimize the use of the community room and
senior center spaces.
Goal 2: Strengthen Community Collaboration
Establish partnerships with residents for communitydriven projects, such as park cleanups and beautification efforts.
Goal 3: Enhance Public Safety and Infrastructure
Quality
Complete 90% of urgent repair work orders within 48
hours of receipt.
Goal 4: Improve Communication and Transparency
Develop a communication plan to ensure timely and
accurate information dissemination to the public
regarding maintenance activities and schedules.
BUILDING & SAFETY
FY 2024-2025 ANNUAL STATISTICS
Building & Safety Activities & Responsibilities FY 2024-2025 Actual FY 2024-25
Residential Permits Issued - 387
Commercial Permits Issued - 15
# of Inspections Completed - 814
PROGRAM DESCRIPTION
The Building & Safety Division ensures that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of codes that have been adopted by both the State of California and the City of Grand Terrace. The Department also checks for compliance with state mandates, building practices, manufacturer requirements and specific design.
The Building and Safety Division serves the residents and developers within the city by:
• Answering general questions relating to construction, inspections, permits, etc. • Providing plan review services.
• Issuing grading and building permits.
• Providing field inspections for construction projects with active permits. 2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• Issued permits for commercial tenant improvements
including a new laundromat, diesel vehicle repair,
and dental office
• Successful implementation of an automated permit
processing program for solar permits
• Issued 402 permits with a total construction valuation cost of over $7.5 million
• Certificates of Occupancy issued for businesses to
operate including Baskin Robbins, Piarra Pizza,
Juice’s Music Shop, Loud Burger Dine-In, RM
Photography, and Origins Game Shop
• Implement process for application of online permits
and digital plan submittal
• Develop Planning & Public Works staff to gain a
better understanding of technical duties including
inspections, plan reviews, and issuance of permits
through cross-training
• Digitize all Building & Safety records including all
permits and building plans for easier access and
quicker turnaround times with Public Records
Requests (PRR)
• Implement the updated development impact fee
schedule for new incoming projects after
successful completion of a thorough fee study and
adoption by City Council
Grand Terrace Law
Enforcement Summary
2024/2025 Report
MARK ADDY, SERGEANT
SAN BERNARDINO COUNTY SHERIFF’S DEPARTMENT
[email protected]
I
Current Contract – What Our Service Includes
What Is Included at No Charge
• Specialized Investigations (Crimes Against Children, Homicide, High-Tech Crimes) • Special Weapons and Tactics (SWAT)
• Aviation (Enforcement, Rescue, Wildfire Suppression, Emergency Medical Transport, etc.) • Dive Rescue Teams
• Search and Rescue
• K-9 Team (Search and Rescue, Apprehension, Bomb/Arson Detection, etc.) • Homeless Outreach Proactive Enforcement (HOPE)
• Community Outreach and Support Team (COAST)
What Is Included at No Charge
(Continued)
• Gang Enforcement Detail
• Narcotics Investigators
• Multiple Enforcement Teams (MET)
• Scientific Investigations (CSI, Forensic Biology, Controlled Substances, CAL-ID, etc.) • Civil Liabilities
• Coroner Division
• Civil Enforcement Division
• Internal Affairs Division
What Is Included at No Charge
(Continued)
• Public Affairs Division
• Records Division
• Risk Management
• Bomb and Arson Detail
• Training Academy
Department Statistics
Annual Crime Report Data - 2023
Grand Terrace Statistics
Avg. calls per deputy (All cities) Avg. GT calls per deputy (6 Deps) Avg. GT calls per deputy (7 Deps) 2 1528 2242 1922
1528
2242
1922
0 500
1000
1500
2000
2500
Calls for Service Per Deputy
2023
Goal is Average or Below
Traffic Collision Data
2024
Collision Type 2023 2024
Property Damage Only (DR Drawn) 24 20
Injury Related Collisions 13 6
Number of Injured Victims 23 7
Pedestrians Involved 0 0
Fatality 0 0
DUI Arrest (Alcohol or Drug)- Collision Related 2 4
Citations (Grand Terrace) 526 697
Traffic Collisions
Injury Related Data 2022-2024
Crash Type 2022 2023 2024
Crashes Victims Crashes Victims Crashes Victims
Fatal 0 0 0 0 0 0
Injury 12 20 13 23 6 7
Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol-Involved 0 1 0 1 0 0 0 0 0 0 0 0
Hit & Run 0 1 0 1 0 2 0 3 0 0 0 0
Nighttime (2100-0259hrs) 0 5 0 5 0 0 0 0 0 2 0 3
Top 3 Primary Crash Factors Fatal Injury Killed Injured #1 VC 21658(a) - Failure to maintain lane position 0 2 0 2 #2 VC 21453 - Red Light Violation 0 1 0 2
#3 VC 22107 - Unsafe Turning 0 1 0 1
Calls for Service Response Times
Averaged through Fiscal Year
Looking ahead to next year….
Cost for FY2024-25 - $2,540,112
Cost for FY2025-26 - $2,525,581
The following items have contributed to the net decrease from the current year to next year:
• RETIREMENT – Safety retirement rates decreased by approximately 5.5% • WORKERS’ COMPENSATION – Rates applied to staffing costs decreased by 8% • RISK MANAGEMENT INSURANCE PREMIUMS – Total premiums allocated to cities increased by $2 million
• TASERS – Cost per TASER increased due to a new agreement with Axon for the new TASER 10 model (Demonstrated during the April 15th meeting)
Continue Progress on Grand Terrace Substation
Community office for deputies to work on reports and investigations Meet with residents
Be more visible and responsive to calls for service
Establish regular hours of operation where office would be staffed and available for walk-ins • Take reports
• Citation sign-offs
• Be available for general questions and address community concerns Additional Flock Cameras
Flock cameras provide our deputies with a powerful investigative tool that will help identify and capture criminals committing crimes in Grand Terrace.
Flock cameras were installed the week of June 1-5, 2024 – all cameras are up and running.
A total of 12 cameras were installed with the plan to install 8-10 more in the future Looking ahead to next year...
Customer Service Unit
Telephone report unit consisting of deputies taking crime reports of low-level offenses takes reports away from patrol deputies making them more available for priority calls YTD 2024 – Calls Handled = 108 Reports Taken = 71
1st Qtr. 2025 – Calls Handled = 23 Reports Taken = 11 Looking ahead to next year...
Questions??
Mark Addy, Sergeant
City of Grand Terrace Responses Data Summary - 2024
Station
Vegetation
Fire
Vehicle
Fire
Other
Fire
Invest.
/Alarm Hazmat Medical
Public
Service Rescue
Traffic
Collision
Traffic Collision
with Extrication Other Total
Average
Response
Time
Average
Time on
Task
23 10 4 22 39 10 993 21 1 32 0 2 1,134 0:02:48 0:15:45
231 1 0 3 1 0 24 0 0 0 0 0 31 0:07:17 0:28:44221 0 0 0 0 0 9 0 0 0 0 0 12 0:05:45 0:24:48 76 2 0 0 0 0 5 0 0 0 0 0 8 0:06:05 0:13:33
229 1 0 0 0 0 1 0 0 0 0 0 3 0:08:56 0:42:08
78 0 0 0 0 0 2 0 0 0 0 0 2 0:02:38 0:20:12
222 0 0 0 0 0 1 0 0 0 0 0 1 N/A 0:13:22228 0 0 0 0 0 1 0 0 0 0 0 1 0:03:32 0:07:31 71 1 0 0 0 0 0 0 0 0 0 0 1 N/A 1:22:3479 0 0 0 0 0 1 0 0 0 0 0 1 0:02:31 0:07:23 Totals 15 4 25 40 10 1,037 21 1 32 0 2 1,194
Av. RT 0:05:16 0:04:34 0:04:29 0:04:05 0:02:33 0:02:48 0:04:32 0:03:59 0:01:56 - 0:04:16 Responses Av. RT Av. TOT Av. TOT 0:40:34 0:14:40 0:23:40 0:11:45 0:10:42 0:15:44 0:15:41 0:06:25 0:14:06 - 0:43:28 1,195 0:02:57 0:16:07 2 0:09:06 0:32:481 0:12:22 0:13:222 0:15:23 0:55:031 N/A 1:22:34 Medic Engine
Medic Truck
Medic Squad
Brush Engine
Water Tender
00 0:07:26
Structure
Fire
007
0:35:09
231100
23 95.0%
231
2.6%
221
1.0%
76 0.7%
229
0.3%
78 0.2% 222
0.08%
228
0.08%
71 0.08%
79 0.08%
Response Percentage by Station
0 200400600800
1,0001,200
23 231 221 76 229 78 222 228 71 79
StructureFire
VegetationFire
VehicleFire
OtherFire
Invest./Alarm
Hazmat Medical Public
Service
Rescue Traffic
Collision
Traffic Collisionwith Extrication
Other
City of Grand Terrace Responses Data Summary - 2024
# Days in
2024 Day Responses Av. Per Day 0 558 2 556
53 Sunday 162 3 1 3 68 3 45 3
53 Monday 146 3
2 6856 3 44
52 Tuesday 184 4
3 33222 75
52 Wednesday 169 3
4 4 3 5 3 46 3
52 Thursday 188 4
5 2 64 11 12
4 52 Friday 199 4
6 487 2 5 23
52 Saturday 153 3
7 3 694696
8 99958 3 6
9 5958 14
8 11
10 16 12 10 18 11 76
11 8 11 12 19 15 66
12 10 10
9 11 16 16
4 13 988 13 10 89
14 10
9 11 11 11 89
15 4765 11 98
16 5657 12 48
Low Value High Value 17 6669 11
7 12
Low 03 18
9 16 48 10 69
Med 49 19 496669 12
High 10 20 68 10
8 14 58
*Adjust medium values to see chart change 21 577 10
9 3 6
22 3 10 11 969 10
23 7 22 8554
Monda
y Tuesday Wednesda
y Thursday Friday Saturda
y Sunda
y
Responses by Day of Week Visualizing Peak Call Times
Day of Week
Hour of Day
Calls Per Hour of Day
23 ±
0 0.25 0.5
Miles
Updated: 1/10/2025
Scale: 1:24,000
North American 1983
The heat map is a aggregate representation of all
emergency incidents that have occurred within the City
boundaries of Grand Terrace for a one month period.
Non-emergency incidents such as mutual aid, public
service calls, special events, etc. have been removed.
Incidents in the City of Grand Terrace 2024 Summary
Sparse
Dense
Incidents Density Heat Map
San Bernardino County Boundary
City of Grand Terrace
Building Footprints
BDC Fire Stations
CITY CLERK
FY 2024-2025 ANNUAL STATISTICS
City Clerk Activities & Responsibilities FY 2024-2025
Actual FY 2024-25
Agendas Processed 27
Resolutions Processed 35
Ordinances Processed 12
Agreements/Contracts Processed 28
Records Requests Processed 122
Articles (City Manager’s Division)
¼ Page Ads 52
½ Page Ads 37
PROGRAM DESCRIPTION
As the custodian of the City’s official records, it is my duty to continue to maintain files for the city. The City Clerk’s office is also responsible for the proceedings of the City Council and Housing Authority. Such a responsibility includes the preparation and distribution of agendas and minutes for these meetings related to correspondence and reports, providing overall keeping of historical, legal, and official records of the City for all departments. Other duties include retention of legal documents, microfilming, administration of the State Political Reform Act and the City’s Conflict of Interest Code, as well as coordination of City elections, legal advertising, opening of competitive bids, shared risk management duties with Administration Department, and providing general public information.
2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• 100% of discovery documentation for legal review
provided in electronic format, reducing the amount of
paper records
• Legislative history scanned for retrieval within five (5) days of Council meeting
• Implementation of new Agenda Management
Program
• Implementation of electronic document recording
through the San Bernardino County Recorder’s
office
• Revised and updated the City’s Records Retention
Schedule
• Successful completion of the 2024 General
Municipal Election for three City Council vacancies
and one City Council (citizen initiated) measure
• Scan FPPC documentation into database within 24
hours of receipt
• Information on Website is updated within 48 hours
of change
• Increase the number of documents available for
review on the City of Grand Terrace website.
• Facilitate timely disposal of records
• Develop a standardized checklist for office
operations under the responsibility of the City
Clerk’s office
• RFP for Videographer Services & Web Design
• Pursue ongoing education and certification
programs to stay updated with best practices.
• Upgrade Laserfiche server to a cloud base to
allow the City flexibility to upload all documents
into the cloud to eliminate hardcopies in the future
PLANNING & DEVELOPMENT SERVICES
FY 2024-2025 ANNUAL STATISTICS
Planning & Development Services Activities & Responsibilities FY 2024-2025 Actual FY 2024-25
# of Applications
Major 6
Administrative 10
Land Use 26
Home Occupation 10
Sign 3
DAB 7
Zoning Verification 0
Special Event Applications 13
PROGRAM DESCRIPTION
The Planning Division serves as the professional and technical advisors to the City Planning Commission/Site and Architectural Review Board and the City Council on policy matters and issues concerning land development and land uses within the community. In addition, the department handles administrative actions that do not require actions by the Planning Commission or City Council and assists new relocating and expanding businesses. The Division provides both current and advanced planning services, and business assistance.
2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• Highlights and Successes:
• Spring Hills Family Dentistry’s Art Proposal
• Code-Amendment for Land Use table for both
residential and non-residential land uses
• Code amendment to make consistent Hours of
operation and noise standards
• Entitled custom home on Van Buren Street
• Adoption of the Housing Element
• Entitled Equipment Share project
• Lewis Amendment to the MMRP and Environmental
Document to resolve litigation.
• Closing the Dutch Brothers Project
• Closing the BRSP update for GG project
• Streamlined the Home Occupation Permit Process
• Adjusted ODS Ordinance to align closer with the
intent
• Updated handouts and forms for the counter and
online applications
• Goals and Objectives:
• Entitle the Greens Group project
• Entitle the Lewis project
• Entitle the KFC/Coffee project on Barton Rd
• Entitle Vivienda Manor
• Entitle five new custom homes
• Entitle Multi-Family Housing on Newport
• Entitle 44-bed addition for GT Heath Center
• Clean up Entitlement for Grand T-1
• Rezones
• Premit Ready ADU’s
• Code Amendment to update residential
development standards
• Update fence and wall standards
• Do over-the-counter land use permit when possible
• Entitle TPM, SA for Pico
• Resolve unfulfilled conditions of approval for 22881
Barton Road
• Approve LHMP, EJ element, Safety Element
PLANNING & DEVELOPMENT SERVICES
FY 2024-2025 ANNUAL STATISTICS
Current Planning involves the review and processing of land development applications that result in the construction or use of a parcel of land or a structure. The review of specific projects typically involves Design Review, Technical Review, Environmental Review, Plan Checking and Inspection.
Advance Planning involves long range planning including the administration and update of the City's General Plan, the review of Specific Plans, administration of the City Zoning Ordinance, and other special studies or land use ordinances as directed by the City Council. The Department is committed to providing accurate and timely response to questions from the general public and to review individual development projects in a timely and fair manner.
SPECIAL EVENTS & CERT PROGRAM
FY 2024-2025 ANNUAL STATISTICS
PROGRAM DESCRIPTION
The Special Events & CERT program is led by a single staff member who oversees the full scope of city-sponsored events and community emergency preparedness efforts. This includes planning, coordinating logistics, managing vendors, and facilitating event committees. The role also supports the CERT program through volunteer coordination, training logistics, and communication with emergency personnel. Combining administrative, operational, and community engagement functions, the position ensures both programs run smoothly and effectively.
Special Events FY 2024-2025
Estimated
Attendees
# of Booths/ Participants Committee
Members
Sponsors
Trunk or Treat 1,500+ 24 Vehicles - -
Light Up GT 2,000+
31 Booths
9 Performances
12 Vehicles in Cruise
4 12
Blue Mountain Hike 600+ 5 Booths - -
Blue Mountain
Festival &
City Parade
TBD
60+ Booths,
6 Performances
15+ Walking Groups &
20+Vehicles in Parade
10 10
2024-25 HIGHLIGHTS 2025-26 GOALS & OBJECTIVES
• Successfully coordinated three major annual events
• Will host Blue Mountain Festival & 2nd annual City
Parade
• Over +4,000 attendees across all city-hosted events
• Strong Volunteer Participation- residents, High
School students, CERT, community groups, San
Bernardino City College.
• Increased city online presence with introduction of
the community calendar.
• Increased visibility for local businesses through
sponsorships.
• Multiple returning participants and vendors, showing
strong satisfaction.
• Grew CERT membership
• Procured seven handheld emergency radios through
FY 23-24 EMPG Grant.
• Increase resident engagement through
performances and volunteer opportunities.
• Expand traditions with new contests, decorations,
and interactive stations at each event.
• Maintain consistent event safety and logistics
coordination.
• Expand parade entries to grow the city parade.
• Improve the city marketing and online presence to
reach more residents and boost attendance.
• Fulfill 24-25 EMPG Grant.
• Host a CERT Basic Training course to increase the
number of CERT-Certified Residents
• Plan for future 5K run event.