Tuesday, July 8, 2025 1
CITY OF GRAND TERRACE
City Council
AGENDA ● July 8, 2025
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
The City wants you to know that you can also submit your comments by email to [email protected]. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterraceca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at [email protected].
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR 34.102.104 ADA Title II].
Tuesday, July 8, 2025 2
Call to Order
Invocation
Pledge of Allegiance
AB 2449 Disclosures
Remote participation by a member of the legislative body for just cause or emergency circumstances.
Roll Call
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting.
C. SPECIAL PRESENTATIONS
Update on Community Choice Energy Study for the Inland Empire - Presented By Howard Choy, Executive Consultant with EES Consulting
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion.
1) Waive Full Reading of, and Direct the City Attorney to Read by Title only for, Ordinances on the Agenda
DEPARTMENT: City Clerk
2) Approval of Minutes - Regular Meeting - June 10, 2025 DEPARTMENT: City Clerk
3) Approval of the May-2025 Check Register in the Amount of $768,415.12 RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 05312025 IN THE AMOUNT OF $768,415.12 AS SUBMITTED, FOR THE MONTH ENDING MAY 31, 2025.
DEPARTMENT: Finance
Tuesday, July 8, 2025 3
4) Authorize the Use and Acceptance of Electronic Signatures RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADOPTING AN ELECTRONIC RECORDS AND SIGNATURE USE
POLICY AND AUTHORIZING THE USE OF DIGITAL SIGNATURES, ATTESTATION,
AND ELECTRONIC SIGNATURES
DEPARTMENT: City Clerk
E. PUBLIC HEARINGS
5) Levy of Assessments for Delinquent Refuse and Sewer Accounts RECOMMENDATION: ADOPTION AND ASSESSMENT OF DELINQUENT
RESIDENTIAL AND COMMERICIAL REFUSE AND SEWER FEES ON THE COUNTY TAX ROLLS BY THE TAX ASSESSOR; and
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING
PRELIMINARY REPORTS OF DELINQUENT REFUSE AND SEWER USER FEES AND
DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL
AND BE IMPOSED AS ASSESSMENTS UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE; and
APPROVE THE AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR AND THE CITY OF GRAND
TERRACE FOR THE COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS ON THE COUNTY PROPERTY TAX ROLL; and
APPROVE THE AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR AND THE DISTRICT FOR
THE COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS ON THE
COUNTY PROPERTY TAX ROLL
DEPARTMENT: Public Works
6) Public Hearing on Staffing Vacancies Pursuant to Assembly Bill 2561 RECOMMENDATION: RECEIVE AND FILE THIS REPORT AS REQUIRED BY ASSEMBLY BILL 2561 (AB 2561), WHICH OUTLINES THE CITY’S STAFFING
LEVELS, HIRING AND RETENTION PRACTICES, AND BARRIERS TO RECRUITMENT IN COMPLIANCE WITH THE LAW.
DEPARTMENT: City Manager
F. UNFINISHED BUSINESS - NONE
Tuesday, July 8, 2025 4
G. NEW BUSINESS
7) Community Benefit Fund Grant Award to the Grand Terrace Women's Club in the Amount of $2,000
RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE GRAND TERRACE WOMEN’S CLUB IN THE AMOUNT OF $2,000 TO SUPPORT CHRISTMAS FOR CHILDREN.
DEPARTMENT: Finance
8) Community Benefit Fund Grant Award to Troop 40 BSA in the Amount of $2,000 RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION IN THE AMOUNT OF $2,000.00 FOR THE TROOP 40 BSA FOR THEIR
SUMMER CAMP TUITION
DEPARTMENT: Finance
9) Appointing Voting Delegates for Cal Cities 2025 Annual Conference & Expo RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE 2025 CAL CITIES ANNUAL CONFERENCE & EXPO AS OFFICIAL
REPRESENTATIVES OF THE CITY OF GRAND TERRACE
DEPARTMENT: City Clerk
10) Future Agenda Item for Review of Existing Marijuana Policies and Ordinances RECOMMENDATION: THAT THE CITY COUNCIL TAKE NO ACTION AND MAKE NO
MODIFICATIONS TO THE EXISTING MARIJUANA-RELATED POLICIES AND
ORDINANCES IN THE GRAND TERRACE MUNICIPAL CODE AT THIS TIME DEPARTMENT: City Manager
11) Elimination of Existing City Positions
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE AUTHORIZING THE CITY MANAGER TO ELIMINATE
EXISTING POSITIONS AND APPROVING AN AMENDMENT TO THE CITY OF GRAND
TERRACE PERSONNEL RULES TO REFLECT THE GRANT OF AUTHORITY DEPARTMENT: City Manager
Tuesday, July 8, 2025 5
12) First Reading and Introduction by Title Only, with Further Reading Waived of, Addition of Mobile Food Truck Ordinance to the City of Grand Terrace Municipal Code RECOMMENDATION: Direct The City Attorney To Read By Title Only, Waive Reading Of, And Introduce "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ADDING CHAPTER 12.60 (MOBILE FOOD TRUCKS) TO TITLE 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) OF THE
GRAND TERRACE MUNICIPAL CODE TO REGULATE THE OPERATION OF MOBILE FOOD TRUCKS WITHIN THE CITY OF GRAND TERRACE"
DEPARTMENT: City Manager
13) First Reading and Introduction by Title Only, with Further Reading Waived of an Ordinance Authorizing the Establishment of a Schedule of Fines by Resolution RECOMMENDATION: Direct The City Attorney To Read By Title Only, Waive Reading Of, And Introduce "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AMENDING SECTION 1.16.010 (“GENERAL PENALTIES”) OF TITLE 1 (“GENERAL PROVISIONS”); SECTION 2.44.020 (“VIOLATION—PENALTY”) OF TITLE 2 (“ADMINISTRATION AND PERSONNEL”); SECTION 3.08.150 (“VIOLATION—PENALTY”) OF TITLE 3 (“REVENUE AND FINANCE”); SECTIONS 4.12.010 (“FEES DESIGNATED”), 4.20.010 (“FEES DESIGNATED”), 4.28.010 (“FINES DESIGNATED”), 4.32.010 (“GENERALLY”),
4.36.010 (“FINES DESIGNATED”), 4.40.010 (“PENALTIES DESIGNATED”), 4.44.020 (“FINES DESIGNATED”), 4.48.040 (“VIOLATION OF SECTION 12.08.310”), 4.60 (“CONDUCT IN PUBLIC PARK”), 4.64.010 (“VIOLATION—PENALTY”), 4.68.060 (“VIOLATION—PENALTY”), 4.105.010 (“FINES DESIGNATED”) OF TITLE 4 (“COMPREHENSIVE FEE SCHEDULES, FINES AND TAXES”); SECTIONS 5.04.390 (“VIOLATION—PENALTY”), 5.42.190 (“REMOVAL OF REFUSE”) OF TITLE 5 (“BUSINESS TAXES, LICENSES AND REGULATIONS”); SECTIONS 6.04.050 (“ANIMAL NOISE”), 6.32.030 (“PENALTY PROVISION”) OF TITLE 6 (“ANIMALS”); SECTIONS 8.04.170 (“VIOLATIONS”), 8.08.180 (“CRIMINAL PENALTIES”), 8.68.130 (“VIOLATION—PENALTY”), 8.104.080 (“SAME—CITY BUILDINGS AND FACILITIES),
8.104.090 (“SAME—CITY PARKS AND OTHER RECREATION AREAS”), 8.104.100 (“SMOKING WASTE”, 8.108.060 (“PENALTY FOR VIOLATION”), 8.112.200 (“ADMINISTRATIVE FINES AND PENALTIES”) OF TITLE 8 (“HEALTH AND SAFETY”); SECTIONS 9.05.030 (“VIOLATION—PENALTY”), 9.32.080 (“VIOLATIONS AND PENALTIES”) OF TITLE 9 (“PUBLIC PEACE, MORALS AND WELFARE”); SECTION 10.04.640 (“INFRACTION—FINE”) OF TITLE 10 (“VEHICLES AND TRAFFIC”); SECTIONS 12.08.440 (“FINES FOR FAILURE TO OBTAIN AN ENCROACHMENT PERMIT”), 12.24.060 (“INSURANCE REQUIRED”), 12.32.020 (“UNLAWFUL ACTS”), 12.32.140 (“PARK HOURS”), 12.32.160 (“VEHICLES IN PARKS”), 12.32.170 (“ASSEMBLIES, PROGRAMS OR FESTIVALS IN PARKS”),
12.32.180 (“SMOKING”), 12.36.060 (“VIOLATIONS”), 12.48.060 (“VIOLATION— PENALTY”), 12.52.020 (“GENERAL PROHIBITION”), 12.52.070 (“PENALTIES”) OF TITLE 12 (“STREETS, SIDEWALKS AND PUBLIC PLACES”); SECTION 15.52.160 (“VIOLATION—PENALTY”) OF TITLE 15 (“BUILDINGS AND CONSTRUCTION”); SECTIONS 18.60.030 (“PARKING REGULATIONS”), AND 18.91.050 (“DECLARATION OF PUBLIC NUISANCE”) OF TITLE 18 (“ZONING”) OF THE GRAND TERRACE
Tuesday, July 8, 2025 6
MUNICIPAL CODE TO STREAMLINE THE IMPOSITION OF PENALTIES—INCLUDING INFRACTIONS, MISDEMEANORS, AND ADMINISTRATIVE CITATIONS—FOR CODE
VIOLATIONS AND AUTHORIZING ADOPTION OF A SCHEDULE OF FINES BY RESOLUTION"; and
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING A SCHEDULE OF FINES FOR VIOLATION OF
THE GRAND TERRACE MUNICIPAL CODE
DEPARTMENT: City Manager
H. FUTURE AGENDA ITEMS
At this time, the City Council may propose items for discussion and/or action at a future duly agendized City Council meeting. A consensus of a majority of the quorum is required to place an item on a future agenda.
I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown
Council Member Jeff Allen
Council Member Doug Wilson
Mayor Pro Tem Michelle Sabino
Mayor Bill Hussey
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
L. ADJOURN
The next Regular City Council Meeting will be held on July 22, 2025, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office.
CITY OF GRAND TERRACE
City Council
MINUTES ● June 10, 2025
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
Call to Order
Mayor Bill Hussey convened the regular Meeting of the City Council for Tuesday, June 10, 2025, at 6:00 PM.
Invocation
The Invocation was given by Pastor Carlos Silva from Church of Fire in Christ.
Pledge of Allegiance
The Pledge of Allegiance was led by Pastor Carlos Silva from Church of Fire in Christ.
AB 2449 Disclosures
None.
Roll Call
Present: Mayor Bill Hussey
Mayor Pro Tem Michelle Sabino
Council Member Doug Wilson
Council Member Jeff Allen
Council Member Matt Brown
Absent:
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
B. PUBLIC COMMENT
Chuck Hornsby, Grand Terrace Resident, provided a statement regarding undocumented immigrants and the ongoing protests.
C. SPECIAL PRESENTATIONS
Louis Vidaure, Legislative Analyst with the San Bernardino County Transportation Authority (SBCTA) gave a PowerPoint presentation on Measure I.
PUBLIC COMMENT
None.
D. CONSENT CALENDAR
PUBLIC COMMENT
None.
Before the vote, Adrian Guerra, City Attorney, read by title only, SECOND READING AND ADOPTION OF “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AMENDING SECTION 8.112.180 (ESTABLISHMENT OF A NO FIREWORKS SAFETY ZONE) OF TITLE 8 (HEALTH
AND SAFETY) OF THE GRAND TERRACE MUNICIPAL CODE, WHICH AMENDS THE CITY’S FIREWORKS REGULATIONS” and;
“AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA APPROVING AN AMENDMENT TO SECTION 8.112.180 (ESTABLISHMENT OF A NO FIREWORKS SAFETY ZONE) OF TITLE 8 (HEALTH
AND SAFETY) OF THE GRAND TERRACE MUNICIPAL CODE, WHICH AMENDS THE CITY’S FIREWORKS REGULATIONS, AND DECLARING THE URGENCY THEREOF AND THAT IT SHALL TAKE EFFECT IMMEDIATELY” and; SECOND READING AND ADOPTION OF "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, CALIFORNIA, LEVYING SPECIAL TAXES WITHIN THE CITY OF GRAND TERRACE COMMUNITY FACILITIES DISTRICT NO. 2025-1 (PUBLIC MAINTENANCE SERVICES)."
RESULT: APPROVED 5 TO 0
MOVER: Mayor Pro Tem Sabino
SECONDER: Council Member Allen
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
ABSTAIN: None
NAYS: None
1) Waive Full Reading of, and Direct the City Attorney to Read by Title only for, Ordinances on the Agenda
2) Approval of Minutes - Regular Meeting - May 27, 2025 3) Approval of the April-2025 Check Register in the Amount of $661,176.88 Mayor Hussey recussed himself on this item for check numbers 82388 and 82442.
4) An Ordinance Amending Section 8.112.180 (Establishment of a No Fireworks Safety Zone) of Title 8 (Health and Safety) of the Grand Terrace Municipal Code
5) An Ordinance of the City Council of the City of Grand Terrace, California, Levying Special Taxes Within the City of Grand Terrace Community Facilities District No. 2025-1 (Public Maintenance Services)
6) Commitment of Fund Balance for Fiscal Year 2024-2025 in Accordance with Governmental Accounting Standards Board Statement No. 54 and City Reserves Policy No. 3.06
7) GANN Limit
E. PUBLIC HEARINGS
8) Public Hearing for 2025-26 Landscape & Lighting Assessment District 89-1 Shanita Tillman, Senior Management Analyst, provided the PowerPoint and Staff Report for this item.
Mayor Hussey opened the public hearing at 6:32pm.
PUBLIC COMMENT
None.
Mayor Hussey closed the public hearing at 6:32pm.
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE ENGINEER’S ANNUAL REPORT,
AND CONFIRMING THE DIAGRAM AND ASSESSMENT, AND ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 FOR FISCAL YEAR 2025-26.
RESULT: APPROVED 5 TO 0
MOVER: Council Member Allen
SECONDER: Mayor Pro Tem Sabino
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
ABSTAIN: None
NAYS: None
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
9) Community Benefit Fund Grant Award to the Titan Strickers FC for FY2024-25 in the Amount of $500
Christine Clayton, Finance Director, provided the Staff Report for this item.
Tommy Rivero, Grand Terrace Community Soccer Manager, provided a brief statement on this item.
Joseph Van Campen, Grand Terrace Community Soccer Coach, provided a brief statement on this item.
PUBLIC COMMENT
None.
RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE TITAN STRIKERS FC IN THE AMOUNT OF $500 TO SUPPORT THEIR TOURNAMENT IN JUNE 2025.
RESULT: APPROVED 5 TO 0
MOVER: Council Member Brown
SECONDER: Council Member Allen
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
ABSTAIN: None
NAYS: None
10) Community Benefit Fund Grant Award to the Titan Strickers FC in the Amount of $2,000 for FY2025-26
Christine Clayton, Finance Director, provided the Staff Report for this item.
PUBLIC COMMENT
None.
RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE TITAN STRIKERS FC IN THE AMOUNT OF $2,000 TO SUPPORT TOURNAMENT REGISTRATIONS IN FY2025-26.
RESULT: APPROVED 5 TO 0
MOVER: Council Member Brown
SECONDER: Mayor Pro Tem Sabino
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
ABSTAIN: None
NAYS: None
H. FUTURE AGENDA ITEMS
None.
I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown reported on the following:
Nothing to report.
Council Member Jeff Allen reported on the following:
• Attended San Bernardino County Homeless Partnership Central Valley Regional Steering Committee on May 28, 2025.
• Attended the Cal Cities Luncheon in Redlands on May 29, 2025. • Attended the Wellness Wonderland health Fair at the Indian Health Clinic in Grand Terrace on May 29, 2025.
• Attended the Community Coalitions for Change held at the Senior Center on May 31, 2025.
Council Member Doug Wilson reported on the following:
• Attended the Metropolitan Water District Tour
Mayor Pro Tem Michelle Sabino reported on the following:
• Attended the Leader and Energy Summit on June 5, 2025. • Attended the AQMD (Virtually) Meeting on June 6, 2025. • Attended the Living Word Ribbon Cutting of their new playground on June 7, 2025.
Mayor Bill Hussey reported on the following:
• Attended the Clean Air Commissions on June 6, 2025, held in Diamond Bar. • Attended the Living Word Ribbon Cutting of their new playground on June 7, 2025.
• Announced the Chamber of Commerce Meeting being held on June 11, 2025. • Announced the Tender Petal Florist Grand Opening is being held on June 14, 2025.
• Attended the Southern California Association of Governments (SCAG) meeting on June 5, 2025, in Los Angeles.
J. CITY MANAGER COMMUNICATIONS
Konrad Bolowich, City Manager, announced the following:
• Nothing to Report.
FIRE DEPARTMENT COMMUNICATIONS
• Gary Jager, Assistant Fire Chief, provided an update on the house fire that occurred earlier today.
• Mentioned that it is fire season and advised the public to take precautions and addressed the Mayor's questions regarding palm trees and fireworks.
SHERIFF DEPARTMENT COMMUNICATIONS
• Sheriff Emos provided an update on the disturbances occurring at or near Cal Skate.
K. RECESS TO CLOSED SESSION
Mayor Hussey recessed the Regular Meeting of the City Council to closed session at 7:18 p.m.
CLOSED SESSION
1. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Pursuant to Government Code sections 54957(b)(1) and 54954.5(e)
RECONVENE TO OPEN SESSION
Mayor Hussey reconvened the Regular Meeting of the City Council from closed session at 7:51 p.m.
REPORT OUT OF CLOSED SESSION
Adrian Guerra, City Attorney, announced that there was one (1) closed session item, Public Employee Discipline dismissal release under government code sections 54957(b)(1) and 54954.5(e). An update was provided to the City Council, discussion was had, no action provided, and no action taken.
L. ADJOURN
Mayor Hussey adjourned the Regular Meeting of the City Council at 7:52 p.m. The next Regular City Council Meeting will be held on Tuesday, July 8, 2025, at 6:00 p.m. _______________________________ _______________________________ Bill Hussey, Mayor Daysi Alcocer, City Clerk
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Approval of the May-2025 Check Register in the Amount of $768,415.12 PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 05312025 IN THE AMOUNT OF $768,415.12 AS SUBMITTED, FOR THE MONTH ENDING MAY 31, 2025. 2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs.
BACKGROUND:
The check register for the month of May-2025 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of May-2025.
The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency.
Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts that do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $768,415.12 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies, and contracts and are detailed in the individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of May-2025.
Payments larger than $10,000:
Check No. Payee Description Amount
82459 ALESHIRE AND WYNDER LLP MAR 2025 LEGAL SERVICES $20,622.70 82487 ON SITE COMPUTING MAY 2025 IT SERVICES $10,972.31 82489 SB COUNTY REGISTRAR OF FY24-25 SBC REGISTRAR OF $25,225.00
VOTERS VOTERS - ELECTION SVCS
82500 ALESHIRE AND WYNDER LLP APR 2025 LEGAL SERVICES $11,778.40 82517 GOVINVEST INC FY2025-26 PENSION, OPEB AND
COSTING MODULES
$17,471.08
82536 SB COUNTY SHERIFF MAY 2025 LAW ENFORCEMENT
SERVICES
$216,658.50
82553 BURRTEC WASTE
INDUSTRIES, INC.
11/26/24-04/14/25 DELINQUENT
TRASH COLLECTIONS
$63,284.94
82569 HARDY & HARPER INC CIP 27-25 REHABILITATION
RETENSION PAYMENT
$38,021.14
82575 LILBURN CORPORATION APR-MAY 2025 PROFESSIONAL
SVCS SA23-21, SA25-05, SA25-04
AND SA25-06
$17,835.00
82581 ON SITE COMPUTING JUN 2025 IT SERVICES $10,972.31 82589 WEST COAST ARBORISTS APR 2025 CITYWIDE TREE
INVENTORY AND ARBORIST
SERVICES
$21,388.00
82590 WILLDAN FORMATION OF CFD 2025-1
TRACT AND APR 2025 PLAN
CHECK/INSPECTION SERVICES
$21,347.50
17858043 PUBLIC EMPLOYEES
RETIREMENT
RETIREMENT CONTRIBUTION
FOR PAYDATE 05/01/2025
$12,179.60
17893523 PUBLIC EMPLOYEES
RETIREMENT
RETIREMENT CONTRIBUTION
FOR PAYDATE 05/15/2025
$12,234.47
17896976 CA PUB EMPLOYEES RETIRE
SYSTEM
MAY 2025 PERS HEALTH
INSURANCE
$29,499.85
26314520 SO CA EDISON COMPANY APR 2025 ENERGY USAGE $17,319.35 428059925 US BANK APR-MAY 2025 CAL CARD
CHARGES
$15,904.88
TOTAL PAYMENTS LARGER THAN $10,000 $562,715.03
PAYROLL
Payroll costs for the month:
Pay
Per.
Period Start Period End Pay Date Amount
MAY-25
22 From 04/12/2025 to 04/25/2025 05/01/2025 $81,628.42
23 From 04/26/2025 to 05/09/2025 05/15/2025 $82,401.29
24 From 05/10/2025 to 05/23/2025 05/29/2025 $71,053.97
$235,083.68
ENVIRONMENTAL IMPACT:
N/A
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the approved budget for Fiscal Year 2024-25 in the amount of:
Description Amount
MAY-25
Check Register $768,415.12
Payroll $235,083.68
$1,003,498.80
CITY OF GRAND TERRACE
FY2024-25
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.
City of Grand Terrace Check Register Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member
Fund Dept Acct
No. Fund Name No. Department Cost Center No. General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND) 187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST. 411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG) 605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP) 705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG) 801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD) 804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP) 805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG. 998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
%+6;1()4#0&6'44#%'
FY202-2
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending May 31, 202
ŝůů,ƵƐƐĞLJ, Mayor
DŝĐŚĞůůĞ^ĂďŝŶŽ, Mayor Pro Tem
ŽƵŐtŝůƐŽŶ͕ŽƵŶĐŝůDĞŵďĞƌ
:ĞĨĨůůĞŶ͕ŽƵŶĐŝůDĞŵďĞƌ
DĂƚƚƌŽǁŶ͕ŽƵŶĐŝůDĞŵďĞƌ
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.
Invoice #
GENERAL AFTER 42 HRS
ADVOCATES FOR THE ENVIRONMENT
ENFORCEMENT
PARK 04/20/2025
INSURANCE
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total 82459 05/01/2025 ALESHIRE AND WYNDER LLP 94407 MAR 2025 LEGAL SERVICES - GENERAL 04/23/2025 E 10-160-250-000-000 10,400.00
10,400.00
95182 MAR 2025 LEGAL SERVICES - 04/23/2025
E 10-160-250-000-000 7,019.00
7,019.00
94409 MAR 2025 LEGAL SERVICES FOR 04/23/2025
B 23-515-90-00 2,529.80
2,529.80
94408 MAR 2025 LEGAL SERVICES - CODE 04/23/2025
E 10-160-250-100-000 673.90
673.90
20,622.70
82460 05/01/2025 EVELYN AMADOR 04282025 REFUND RESERVATION DEPOSIT FOR FITNESS 04/28/2025 B 23-515-22-00 50.00
50.00 50.00
82461 05/01/2025 AMERITAS LIFE INSURANCE CORP APR 2025 APR 2025 EMPLOYEE PAID DENTAL 04/01/2025 B 10-022-70-00 758.00
758.00
758.00
82462 05/01/2025 ELIZABETH ATHEY 04112025 STUDENT INTERNSHIP 03/29/2025-04/11/2025 04/11/2025 E 10-120-220-000-000 66.00
66.00 04252025 STUDENT INTERNSHIP 04/12/2025-04/25/2025 04/25/2025 E 10-120-220-000-000 66.00
66.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
MANAGEMENT HOSTING
AT MAIN ST AND MICHIGAN ST
CITY HALL
(3) YARD SALE SIGNS
03282025 STUDENT INTERNSHIP 03/14/2025-03/28/2025 03/28/2025 E 10-120-220-000-000 33.00
33.00 165.00
82463 05/01/2025 BASIC BACKFLOW 50097 BACKFLOW KITS FOR CITY PARKWAYS 04/15/2025 E 10-175-244-000-000 1,191.76
1,191.76
1,191.76
82464 05/01/2025 CIVIC PLUS 331704 FY2025-26 AGENDA AND MEETING 05/29/2025 B 10-017-00-00 8,662.50
E 10-125-250-000-000 787.50
9,450.00
9,450.00
82465 05/01/2025 COLTON PUBLIC UTILITIES FEB-MAR25 GT SEWER FEB-MAR 2025 GT SEWER COMM 04/15/2025 E 10-190-238-000-000 1,054.62
1,054.62
1,054.62
82466 05/01/2025 COUNTY OF RIVERSIDE TLMA ADM TL0000017707 MAR 2025 TRAFFIC SIGNAL MONITORING 04/25/2025 E 10-175-246-000-000 234.25
234.25
234.25
82467 05/01/2025 DUNN EDWARDS CORP 2018A33360 PAINT SUPPLIES FOR CONTAINER AT 04/04/2025 E 10-195-245-000-000 180.94
180.94
180.94
82468 05/01/2025 RAUL ENRIQUEZ 04242025 REFUND YARD SALE SIGN DEPOSIT FOR 04/24/2025 B 23-515-22-00 30.00
30.00 30.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
BUILDING
158452036
SUBSTATION
CIVIC CENTER, CANAL STRIP, ORIOLE
18070 JADEN
82469 05/01/2025 EVERON LLC 158452017 SECURITY INSTALLATION AT MAINTENANCE 04/04/2025 E 10-195-245-000-000 907.72
907.72
158452040 SECURITY INSTALLATION AT CITY HALL 04/04/2025 E 10-195-245-000-000 903.75
903.75
SECURITY INSTALLATION AT SHERIFF 04/04/2025
E 10-195-245-000-000 903.75
903.75
2,715.22
82470 05/01/2025 EZ SUNNYDAY LANDSCAPE 8946 APR 2025 LANDSCAPING SERVICES - PARKS, 04/21/2025 E 10-175-244-000-000 80.00
E 10-195-245-000-000 200.00
E 10-450-245-000-000 3,585.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
4,095.00
8945 APR 2025 LANDSCAPING SERVICES - TRACT 04/21/2025
E 26-605-255-000-000 750.00
750.00
4,845.00
82471 05/01/2025 FAMILY SERVICE ASSOCIATION 03-2025-300405 MAR 2025 CDBG SR CENTER COORDINATOR 04/01/2025 E 22-425-312-000-000 2,667.85
2,667.85
2,667.85
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
CHAPTER ICC FOR LUIS GARDEA
PVC SUPPLIES FOR PARKS
LEAGUE USE AT RICHARD ROLLINS PARK
82472 05/01/2025 FOOTHILL CHAPTER ICC 04282025 FY2025-26 MEMBERSHIP FOR FOOTHILL 04/28/2025 B 10-017-00-00 100.00
100.00
100.00
82473 05/01/2025 FRUIT GROWERS SUPPLY 92530160 SUPPLIES FOR EARTH DAY TREE PLANTING 04/24/2025 E 10-175-244-000-000 230.99
230.99
92528420 CHAINS FOR CHAINSAW AND 04/17/2025
E 10-175-218-000-000 19.78
E 10-450-245-000-000 4.68
24.46 92528177 PVC SUPPLIES FOR PARKS 04/16/2025
E 10-450-245-000-000 7.37
7.37 262.82
82474 05/01/2025 HDL COREN CONE SIN049743 APR-JUN 2025 PROPERTY TAX SERVICES 04/28/2025 E 10-140-250-000-000 2,592.89
2,592.89
2,592.89
82475 05/01/2025 HERC RENTALS INC 35316096-003 LIGHT TOWER RENTALS FOR COMMUNITY 04/21/2025 E 10-450-245-000-000 1,494.34
1,494.34
1,494.34
82476 05/01/2025 INLAND BUSINESS FORMS 36023 BUSINESS CARDS - CM DOUG WILSON 01/17/2025 E 10-110-210-000-000 54.96
54.96 54.96
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
PHOTOCOPIER
PHOTOCOPIER SERVICES
FOR GATEWAY SPECIFIC PLAN
82477 05/01/2025 KONICA MINOLTA 46951329 APR-MAY 2025 RENT FOR ADDITIONAL 04/21/2025 E 10-190-212-000-000 142.92
142.92
142.92
82478 05/01/2025 KONICA MINOLTA BUS. SOLUTIONS 9010402600 03/15/2025-04/14/2025 CITYWIDE 04/14/2025 E 10-190-700-000-000 158.19
158.19
158.19
82479 05/01/2025 LILBURN CORPORATION 25-0421 MAR-APR 2025 PROFESSIONAL SERVICES 04/24/2025 B 23-515-33-00 3,678.75
3,678.75
3,678.75
82480 05/01/2025 LINCOLN NATIONAL LIFE INSURANC LCLN MAY 2025 MAY 2025 LIFE/AD&D/DEP LIFE/WI/LTD 05/01/2025 B 10-022-66-00 1,086.98
E 10-120-142-000-000 63.00
E 10-125-142-000-000 14.74
E 10-140-142-000-000 49.10
E 10-172-142-000-000 23.86
E 10-175-142-000-000 34.16
E 10-185-142-000-000 8.82
E 10-370-142-000-000 27.48
E 10-450-142-000-000 18.51
E 16-175-142-000-000 12.75
E 52-400-142-000-000 2.16
E 65-425-142-000-000 8.21
1,349.77
1,349.77
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
CONDITIONER AT CITY HALL
(2) YARD SALE SIGNS
BARTON ROAD SPECIFIC PLAN
BARTON ROAD SPECIFIC PLAN
PAYDATE 04172025 ARS
DUTCH BROS
82481 05/01/2025 LOMA LINDA HEAT AND A C INC 18096664 TSTAT INSTALLATIONS FOR AIR 04/09/2025 E 10-195-246-000-000 1,974.52
1,974.52
1,974.52
82482 05/01/2025 FELIPE LUCERO 04292025 REFUND YARD SALE SIGN DEPOSIT FOR 04/29/2025 B 23-515-22-00 20.00
20.00 20.00
82483 05/01/2025 MICHAEL BAKER INTERNATIONAL 1245601 MAR 2025 PROFESSIONAL SERVICES FOR 04/18/2025 B 23-515-59-00 4,997.20
4,997.20
1245455 MAR 2025 CEQA SUPPORT FOR 04/17/2025
B 23-515-59-00 1,942.75
1,942.75
6,939.95
82484 05/01/2025 MIDAMERICA ADMIN RETIREMENT PAYDATE 04032025 ARS PAYDATE 04032025 ARS RETIREMENT 04/03/2025 B 10-022-68-00 361.35
361.35
PAYDATE 04172025 ARS RETIREMENT 04/17/2025
B 10-022-68-00 285.25
285.25
646.60
82485 05/01/2025 MOORE IACOFANO GOLTSMAN INC 0090964 MAR 2025 PROFESSIONAL SERVICES FOR 04/21/2025 B 23-515-81-00 665.00
665.00
665.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total VETERAN'S FREEDOM PARK 04/20/2025
ELECTION SERVICES
82486 05/01/2025 ODP BUSINESS SOLUTIONS LLC 419851646001 FY2024-25 OFFICE SUPPLIES 04/15/2025 E 10-190-210-000-000 142.88
142.88
418391151001 FY2024-25 OFFICE SUPPLIES 04/17/2025
E 10-190-210-000-000 117.73
117.73
260.61
82487 05/01/2025 ON SITE COMPUTING 54004532 MAY 2025 IT SERVICES 04/01/2025 E 10-380-250-000-000 10,972.31
10,972.31
10,972.31
82488 05/01/2025 SYNTHIA RODRIGUEZ 04282025 REFUND RESERVATION DEPOSIT FOR 04/28/2025 B 23-515-22-00 50.00
50.00 50.00
82489 05/01/2025 SB COUNTY REGISTRAR OF VOTER 3657 FY2024-25 SBC REGISTRAR OF VOTERS - 03/31/2025 E 10-125-221-000-000 25,225.00
25,225.00
25,225.00
82490 05/01/2025 SITEONE LANDSCAPE SUPPLY 152128962-001 PVC SUPPLIES FOR PARKS 04/15/2025 E 10-450-245-000-000 155.77
155.77
151893644-001 IRRIGATION SUPPLIES FOR FREEDOM PARK 04/10/2025 E 10-450-245-000-000 44.15
44.15 199.92
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total RENTAL
POCKET PARK
POCKET PARK
POCKET PARK
POCKET PARK
POCKET PARK
POCKET PARK
82491 05/01/2025 SPARKLETTS 16179154 040525 04/05/2025 WATER FILTRATION SYSTEM 04/05/2025 E 10-190-238-000-000 55.45
55.45 55.45
82492 05/01/2025 T MOBILE APR25 TMOBILE MAR-APR 2025 BACKUP INTERNET SERVICE 04/21/2025 E 10-380-250-000-000 33.15
33.15 33.15
82493 05/01/2025 TERMINIX 453178066 OCT 2024 GOPHER CONTROL FOR 10/29/2024 E 10-450-245-000-000 80.00
80.00 454071780 NOV 2024 GOPHER CONTROL FOR 11/25/2024
E 10-450-245-000-000 80.00
80.00 454552707 DEC 2024 GOPHER CONTROL FOR 12/09/2024
E 10-450-245-000-000 80.00
80.00 455666610 JAN 2025 GOPHER CONTROL FOR 01/14/2025
E 10-450-245-000-000 80.00
80.00 456562435 FEB 2025 GOPHER CONTROL FOR 02/11/2025
E 10-450-245-000-000 80.00
80.00 457695918 MAR 2025 GOPHER CONTROL FOR 03/17/2025
E 10-450-245-000-000 80.00
80.00 480.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total APR-MAY 2025
188753201042125
APR-MAY 2025
RICHARD ROLLINS PARK 04/20/2025
(2) YARD SALE SIGNS
82494 05/01/2025 TIME WARNER CABLE 188753001042125 SR CENTER INTERNET - HSD3 - APR-MAY 2025 04/21/2025 E 10-805-238-000-000 350.72
350.72
188753301042125 RICHARD ROLLINS PARK INTERNET - 04/21/2025 E 10-450-238-000-000 330.00
330.00
CITY HALL INTERNET - CITY HALL - 04/21/2025
E 10-190-238-000-000 330.00
330.00
188753101042125 CITY HALL CABLE - APR-MAY 2025 04/21/2025 E 10-190-238-000-000 51.83
51.83 1,062.55
82495 05/01/2025 JOSE TORRES 04282025 REFUND RESERVATION DEPOSIT FOR 04/28/2025 B 23-515-22-00 50.00
50.00 50.00
82496 05/01/2025 MGMT UNITED TREE AND ENVIRONMENTAL2903 TREE INSPECTIONS - (13) PONDEROSA PINES 03/31/2025 E 10-175-245-000-000 1,235.00
1,235.00
1,235.00
82497 05/01/2025 JESSICA VELIZ 04242025 REFUND YARD SALE SIGN DEPOSIT FOR 04/24/2025 B 23-515-22-00 20.00
20.00 20.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
SVCS FOR BUILDING & SAFETY
VARIOUS DEVELOPERS
(46) POLYCOM VVX 450 PHONES
ADVOCATES FOR THE ENVIRONMENT
82498 05/01/2025 WILLDAN 002-34581 MAR 2025 PLAN CHECK/ INSPECTION 04/07/2025 E 10-172-250-100-000 1,335.00
1,335.00
002-34582 MAR 2025 PLAN CHECKING SERVICES FOR 04/07/2025 E 10-175-250-020-000 236.25
B 23-515-82-00 810.00
B 23-515-97-00 270.00
1,316.25
2,651.25
82499 05/14/2025 8X8 INC 4976342 MAY 2025 SERVICE CHARGE FOR 05/01/2025 E 10-190-235-000-000 1,324.05
1,324.05
1,324.05
82500 05/14/2025 ALESHIRE AND WYNDER LLP 95309 APR 2025 LEGAL SERVICES - GENERAL 05/07/2025 E 10-160-250-000-000 10,400.00
10,400.00
95311 APR 2025 LEGAL SERVICES FOR 05/07/2025
B 23-515-90-00 1,297.40
1,297.40
95310 APR 2025 LEGAL SERVICES - PERSONNEL 05/07/2025
E 10-160-250-100-000 81.00
81.00 11,778.40
82501 05/14/2025 AT AND T MAY 2025 AT&T MAY 2025 AT&T 05/01/2025 E 10-190-235-000-000 2,644.50
E 10-450-235-000-000 502.16
E 10-805-235-000-000 967.05
E 10-808-235-000-000 968.41
5,082.12
5,082.12
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
BILLING
FEES DEDUCTED BY FTB
FOR STAFF
PROCESSING FOR MAR 2025
MAR 2025
82502 05/14/2025 CA DEPT OF TRANSPORTATION SL250977 JAN-MAR 2025 SIGNALS AND LIGHTING 04/21/2025 E 16-510-255-000-000 799.71
799.71
799.71
82503 05/14/2025 CALANIMALS 300002259 2025 CALANIMALS MEMBERSHIP RENEWAL 12/27/2024 E 10-185-265-000-000 150.00
150.00
150.00
82504 05/14/2025 CHARTER COMMUNICATIONS 234703801050125 CITY HALL ELEVATOR PHONE - MAY 2025 05/01/2025 E 10-195-246-000-000 40.00
40.00 40.00
82505 05/14/2025 JERRED CHAVEZ 05122025 REFUND ANIMAL CONTROL CITATION 05/12/2025 R 10-500-07 522.00
522.00
522.00
82506 05/14/2025 COMPUTERIZED EMBROIDERY CO INC 58152 EMBROIDERY OF CITY LOGO ON SHIRT 05/01/2025 E 10-190-220-000-000 13.05
13.05 13.05
82507 05/14/2025 DATA TICKET INC 177490 GRAND TERRACE - CODE ENFORCEMENT 04/21/2025 E 10-185-255-000-000 1,463.20
1,463.20
177892 GRAND TERRACE- STREET SWEEPING FOR 04/21/2025
E 10-140-255-000-000 68.13
68.13 1,531.33
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total BUILDING 04/04/2025 - 06/30/2025
04/04/2025 - 06/30/2025
158490272
SUBSTATION 04/04/2025 - 06/30/2025
INSURANCE
82508 05/14/2025 DGS/RESD/AMB/RPSS DEPT OF GENERAL SERVICES 0000001636701 BLUE MOUNTAIN TRAIL APPRAISAL REVIEW 05/08/2025 E 49-473-700-000-000 5,533.50
5,533.50
5,533.50
82509 05/14/2025 DUNN EDWARDS CORP 2018A35016 PAINT SUPPLIES FOR ART SHOW 04/30/2025 E 10-804-220-000-000 56.62
56.62 2018A35018 PAINT SUPPLIES FOR ART SHOW 04/30/2025 E 10-804-220-000-000 25.23
25.23 5018A01101 RETURNED PAINT SUPPLIES FOR ART SHOW 04/30/2025 E 10-804-220-000-000 -53.16
-53.16
28.69 82510 05/14/2025 EVERON LLC 158490273 SECURITY MONITORING AT MAINTENANCE 04/08/2025 E 10-195-245-000-000 301.46
301.46
158490271 SECURITY MONITORING AT CITY HALL 04/08/2025
E 10-195-245-000-000 301.46
301.46
SECURITY MONITORING AT SHERIFF 04/08/2025
E 10-195-245-000-000 301.46
301.46
904.38
82511 05/14/2025 EYEMED FIDELITY SECURITY LIFE 166794747 MAY 2025 EMPLOYEE PAID VISION 04/21/2025 B 10-022-71-00 174.15
174.15
174.15
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
AT MIRADO AND PICO
AND GRAND TERRACE RD
PARKWAYS
REPAIR
(5) YARD SALE SIGNS
AT SENIOR CENTER
82512 05/14/2025 EZ SUNNYDAY LANDSCAPE 8817 MAR 2025 WEED ABATEMENT ON CANAL 04/07/2025 E 10-631-255-000-000 1,400.00
1,400.00
8960 WEED ABATEMENT - BARTON RD 05/02/2025
E 10-175-244-000-000 490.00
490.00
1,890.00
82513 05/14/2025 FRUIT GROWERS SUPPLY 92528413 PEST CONTROL SUPPLIES FOR CITY 04/17/2025 E 10-175-244-000-000 444.09
444.09
92531344 IRRIGATION SUPPLIES FOR CANAL VALVE 04/30/2025 E 10-175-244-000-000 14.75
14.75 458.84
82514 05/14/2025 RONNIE GARCIA 05122025 REFUND YARD SALE SIGN DEPOSIT FOR 05/12/2025 B 23-515-22-00 50.00
50.00 50.00
82515 05/14/2025 GENERAL DOOR SERVICE INC 7280 INSTALLATION OF COUNTER ROLL UP DOOR 05/01/2025 E 10-805-245-000-000 7,250.40
7,250.40
7,250.40
82516 05/14/2025 GOODMAN AND ASSOCIATES 6020 APR 2025 INTERIM CITY ENGINEER SERVICES 05/12/2025 E 10-175-250-020-000 6,930.00
6,930.00
6,930.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
MODULES LICENSE FEE
DISPLAY AD
DISPLAY AD
DISPLAY AD
NOTICE OF PUBLIC HEARING
NOTICE ZCA FINAL
ELEMENT NOTICE OF HEARING
INVITING BIDS CFD
82517 05/14/2025 GOVINVEST INC 2025-6227 FY2025-26 PENSION, OPEB, AND COSTING 05/05/2025 B 10-017-00-00 17,471.08
17,471.08
17,471.08
82518 05/14/2025 GRAND TERRACE CITY NEWS 16195 FEB 2025 WEEKLY QUARTER-PAGE 02/27/2025 E 10-120-230-000-000 960.00
960.00
17999 MAR 2025 WEEKLY QUARTER-PAGE 05/05/2025
E 10-120-230-000-000 960.00
960.00
18000 APR 2025 WEEKLY QUARTER-PAGE 05/05/2025
E 10-120-230-000-000 960.00
960.00
17957 GT 05.01.2025 CITY AD: DUTCH BROS 04/30/2025
B 23-515-81-00 582.75
582.75
17167 GT 03.13.2025 CITY AD: GT HEARING 03/11/2025
E 10-370-230-000-000 466.20
466.20
17165 GT 03.13.2025 CITY AD: GT HOUSING 03/11/2025
E 10-370-230-000-000 399.60
399.60
17895 GT 05.01.2025 CITY AD: NOTICE OF 04/25/2025
E 10-125-230-000-000 399.60
399.60
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
BIDS FOR PAVEMENT REHAB
ELEMENT MAP
BIDS 5-1-25
17652
BIDS FOR STREET SWEEPING
LEAGUE USE AT RICHARD ROLLINS PARK
LEAGUE USE AT RICHARD ROLLINS PARK
SENIOR CENTER
17788 GT 04.17.2025 CITY AD: NOTICE OF INVITING 04/16/2025 E 10-125-230-000-000 333.00
333.00
17166 GT 03.13.2025 CITY AD: GT HOUSING 03/11/2025
E 10-370-230-000-000 266.40
266.40
17893 GT 05.01.2025 CITY AD: NOTICE OF INVITING 04/25/2025 E 10-175-230-000-000 199.80
199.80
GT 04.03.2025 CITY AD: NOTICE OF INVITING 04/01/2025
E 10-125-230-000-000 189.20
189.20
5,716.55
82519 05/14/2025 HERC RENTALS INC 35316096-005 LIGHT TOWER RENTALS FOR COMMUNITY 05/01/2025 E 10-450-245-000-000 625.42
625.42
35316096-004 LIGHT TOWER RENTALS FOR COMMUNITY 05/01/2025 E 10-450-245-000-000 625.42
625.42
35503142-001 WATER TRAILER RENTAL 05/08/2025
E 10-175-240-000-000 158.03
158.03
1,408.87
82520 05/14/2025 HOME DEPOT CREDIT SERVICE 4271906 CLEANING SUPPLIES AND LIGHTS FOR 04/07/2025 E 10-450-245-000-000 217.43
E 10-805-245-000-000 41.24
258.67
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total 2511312 MAINTENANCE SUPPLIES AND SMALL TOOLS 04/09/2025 E 10-175-218-000-000 228.86
E 10-805-245-000-000 23.88
252.74
9192662 CLEANING AND MAINTENANCE SUPPLIES 04/22/2025
E 10-195-245-000-000 31.78
E 10-450-245-000-000 150.83
182.61
9902334 HAMMER DRILL REPLACEMENT WITH RETURN 04/02/2025 E 10-175-218-000-000 139.88
139.88
8040118 CLEANING SUPPLIES FOR PARKS 04/03/2025
E 10-450-245-000-000 135.13
135.13
1272213 MAINTENANCE SUPPLIES FOR PARKS 04/10/2025
E 10-450-245-000-000 48.80
48.80 1,017.83
82521 05/14/2025 WILLIAM HUSSEY MAY 2025 BH HLTHMAY 2025 BH HLTH REIMBURSEMENT 05/07/2025 E 10-110-142-000-000 359.85
359.85
359.85
82522 05/14/2025 INLAND BUSINESS FORMS 36166 BUSINESS CARDS - MATT BROWN 05/07/2025 E 10-110-210-000-000 71.11
71.11 71.11
82523 05/14/2025 KONICA MINOLTA 47019040 MAY-JUN 2025 RENT FOR (2) PHOTOCOPIERS 05/02/2025 E 10-190-212-000-000 260.32
260.32
260.32
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
IN LIBRARY
VIVIENDA CARE FACILITY
82524 05/14/2025 LOMA LINDA HEAT AND A C INC 18356119 FY2024-25 Q3 A/C MAINTENANCE 05/02/2025 E 10-195-257-000-000 1,275.00
1,275.00
18311326 LOCK BOX INSTALLATION ON THERMOSTAT 04/17/2025 E 10-195-246-000-000 135.52
135.52
1,410.52
82525 05/14/2025 MCMASTER-CARR 44200922 MAINTENANCE SUPPLIES FOR FITNESS PARK 04/17/2025 E 10-450-245-000-000 217.56
217.56
217.56
82526 05/14/2025 MICHAEL BAKER INTERNATIONAL 1248025 APR 2025 PROFESSIONAL SERVICES FOR 05/12/2025 B 23-520-04-00 2,646.00
2,646.00
2,646.00
82527 05/14/2025 ODP BUSINESS SOLUTIONS LLC 420709181001 FY2024-25 OFFICE SUPPLIES 04/18/2025 E 10-190-210-000-000 197.56
197.56
197.56
82528 05/14/2025 ON SITE COMPUTING 54004571 WIFI ACCESS POINT INSTALLATION 04/30/2025 E 70-190-700-001-000 3,232.58
3,232.58
3,232.58
82529 05/14/2025 PACIFIC PRODUCTS AND SERVICES 35893 REPLACEMENT TRAFFIC CONES 04/16/2025 E 10-175-701-000-000 454.58
454.58
454.58
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total TO MAY 2025
PLAN DEVELOPMENT
B00-004-924
SERVICES
82530 05/14/2025 PETTY CASH 05072025 REPLENISH PETTY CASH JAN 2025 05/07/2025 E 10-125-210-000-000 32.36
E 10-172-272-000-000 83.97
E 10-175-220-000-000 90.46
E 10-175-270-000-000 114.10
E 10-185-110-000-000 100.00
E 10-185-268-000-000 71.40
E 10-190-220-000-000 75.00
E 10-190-226-000-000 108.29
E 10-370-210-000-000 100.00
E 10-370-270-000-000 47.46
E 10-804-220-000-000 89.32
912.36
912.36
82531 05/14/2025 Q3 CONSULTING 36080 MAR 2025 STORM DRAIN MASTER 04/28/2025 E 10-631-255-000-000 1,367.50
1,367.50
1,367.50
82532 05/14/2025 QUADIENT LEASING USA INC Q1855031 APR-JUN25 POSTAGE METER LEASE 05/11/2025 E 10-190-211-000-000 967.55
967.55
967.55
82533 05/14/2025 QUICK QUACK CAR WASH 05022025 REFUND WMP DEPOSIT FOR PERMIT 05/02/2025 B 23-515-99-00 7,675.00
7,675.00
7,675.00
82534 05/14/2025 S B COUNTY LAND USE SERVICES 10-806-15 FY2024-25 FIRE HAZARD ABATEMENT 05/06/2025 E 10-187-257-000-000 6,331.24
6,331.24
6,331.24
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
PARCEL MAP
SERVICE
CENTER, PARKS, AND SENIOR CENTER
82535 05/14/2025 SB COUNTY ASSESSOR 109377 MAY 2025 MONTHLY ASSESSOR 05/07/2025 E 10-370-210-000-000 2.00
2.00 2.00
82536 05/14/2025 SB COUNTY SHERIFF 36282 MAY 2025 LAW ENFORCEMENT SERVICES 04/29/2025 E 10-410-255-000-000 3,083.00
E 10-410-256-000-000 193,177.00
E 14-411-256-000-000 15,416.00
211,676.00
36309 FY2024-25 Q3 EMERGENCY DISPATCH 04/29/2025
E 10-410-250-000-000 4,982.50
4,982.50
216,658.50
82537 05/14/2025 SCA OF CA LLC CA1001710 APR 2025 STREET SWEEPING SERVICES 04/30/2025 E 16-900-254-000-000 5,854.50
5,854.50
5,854.50
82538 05/14/2025 SO CAL LOCKSMITH 67030 LOCKS FOR PARK RESTROOMS 04/30/2025 E 10-450-245-000-000 142.10
142.10
142.10
82539 05/14/2025 SUPERIOR BUILDING MAINTENANCE 10680 MAY 2025 JANITORIAL SERVICES FOR CIVIC 04/26/2025 E 10-195-245-000-000 2,885.00
E 10-450-245-000-000 1,922.00
E 10-805-245-000-000 784.00
5,591.00
5,591.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
GRIFFIN PARK
CITY HALL
SENIOR CENTER
RICHARD ROLLINS PARK
POCKET PARK
POCKET PARK
82540 05/14/2025 TERMINIX 458841131 APR 2025 GOPHER CONTROL FOR 04/21/2025 E 10-450-245-000-000 189.00
189.00
459152851 APR 2025 GOPHER CONTROL FOR PICO PARK 04/21/2025 E 10-450-245-000-000 158.00
158.00
458770980 APR 2025 PEST CONTROL SERVICES - 04/18/2025
E 10-195-245-000-000 128.00
128.00
458771051 APR 2025 PEST CONTROL SVCS FOR 04/18/2025
E 10-805-245-000-000 124.00
124.00
458841355 APR 2025 GOPHER CONTROL FOR DOG PARK 04/21/2025 E 10-450-245-000-000 93.00
93.00 458841156 APR 2025 GOPHER CONTROL FOR 04/21/2025
E 10-450-245-000-000 93.00
93.00 458841366 APR 2025 GOPHER CONTROL FOR 04/21/2025
E 10-450-245-000-000 80.00
80.00 452139465 SEP 2024 GOPHER CONTROL FOR 09/30/2024
E 10-450-245-000-000 80.00
80.00 945.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
MAINTENANCE FEE
INSPECTION
(1) YARD SALE SIGN
82541 05/14/2025 UNDERGROUND SERVICE ALERT 420250322 MAY 2025 MONTHLY DATABASE 05/01/2025 E 16-900-220-000-000 174.65
174.65
174.65
82542 05/14/2025 VERIZON WIRELESS 6111826817 ALPR LINE CHARGES MAR-APR 2025 04/23/2025 E 10-190-235-000-000 190.05
190.05
190.05
82543 05/14/2025 WILLDAN 00421777 MAR 2025 PUBLIC WORKS PERMIT 05/02/2025 E 10-175-250-020-000 4,536.00
4,536.00
4,536.00
82544 05/14/2025 RAY ZEIGLER 3 LIVE MUSIC FOR BLUE MOUNTAIN FESTIVAL 05/17/2025 E 69-120-220-000-000 600.00
600.00
600.00
82545 05/29/2025 A STORAGE PLACE 06/01/2025 - B3334JUN 2025 RENT FOR UNIT B3334 05/17/2025 E 10-140-241-000-000 422.00
422.00
06/01/2025 - B15 JUN 2025 RENT FOR UNIT B15 05/17/2025
E 10-140-241-000-000 210.00
210.00
632.00
82546 05/29/2025 DARLENE AGUILAR 05202025 REFUND YARD SALE SIGN DEPOSIT FOR 05/20/2025 B 23-515-22-00 10.00
10.00 10.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
FESTIVAL
BLUE MOUNTAIN FESTIVAL
LEADERSHIP SUMMIT
ORIOLE AVE
(2) YARD SALE SIGNS
82547 05/29/2025 ALLIANT INSURANCE SERVICES INC 3085001 INSURANCE FOR 2025 BLUE MOUNTAIN 05/13/2025 E 69-120-220-000-000 595.00
595.00
595.00
82548 05/29/2025 AMAZON CAPITAL SERVICES 19KW-YKTM-3DPJ SHOES FOR VICKIE AND RIBBONS FOR 05/28/2025 E 65-425-220-000-000 45.06
E 69-120-220-000-000 7.85
52.91 52.91
82549 05/29/2025 ASCAP 100006610679 FY2025-26 MUSIC LICENSE FEE 05/20/2025 B 10-017-00-00 449.58
449.58
449.58
82550 05/29/2025 TABATHA BAREFIELD 05272025 REIMBURSEMENT FOR HOTEL FOR 2025 05/27/2025 E 10-185-268-000-000 255.80
255.80
255.80
82551 05/29/2025 BASIC BACKFLOW 50571 SUPPLIES FOR BACKFLOW REPAIR ON 05/15/2025 E 26-601-245-000-000 1,000.38
1,000.38
1,000.38
82552 05/29/2025 ROBERT BOUSTEDT 05202025 REFUND YARD SALE SIGN DEPOSIT FOR 05/20/2025 B 23-515-22-00 20.00
20.00 20.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
COLLECTIONS
PROGRAM
MOUNTAIN FESTIVAL
04/14/2025 DELINQ SEWER COLLECTIONS
FOR STAFF
82553 05/29/2025 BURRTEC WASTE INDUSTRIES INC 05162025 TRASH 11/26/24 - 04/14/25 DELINQ TRASH 05/16/2025 B 23-302-90-00 62,518.68
B 23-303-90-00 766.26
63,284.94
63,284.94
82554 05/29/2025 CA STATE CONTROLLER FTB-00007659 STATE CONTROLLER 2024 OFFSETS 05/07/2025 E 10-140-250-000-000 113.72
113.72
113.72
82555 05/29/2025 CAT TRACKING INC 20612 TRAFFIC CONTROL FOR 2025 BLUE 05/20/2025 E 69-120-220-000-000 7,550.00
7,550.00
7,550.00
82556 05/29/2025 CITY OF COLTON 05162025 SEWER 11/26/2024-12/12/2024 AND 03/22/2025- 05/16/2025 B 23-303-90-00 4,883.74
4,883.74
4,883.74
82557 05/29/2025 CIVIC PLUS 337037 FY2025-26 SOCIAL MEDIA ARCHIVING 07/01/2025 B 10-017-00-00 8,807.40
8,807.40
8,807.40
82558 05/29/2025 COMPUTERIZED EMBROIDERY CO INC 58227 EMBROIDERY OF CITY LOGO ON SHIRTS 05/14/2025 E 10-190-220-000-000 76.13
76.13 76.13
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
AT STORM DRAIN
GT ART SHOW
PROCESSING FOR APR 2025
FEES APR 2025
FOR APR 2025
INSURANCE
82559 05/29/2025 COUNTY OF SB FLOOD CONTROL P-22019008 PLAN CHECKS FOR LATERAL CONNECTIONS 04/28/2025 E 10-631-255-000-000 359.08
359.08
359.08
82560 05/29/2025 STEPHANIE DARWIN 05142025 REIMBURSEMENT FOR DECORATIONS FOR 05/14/2025 E 10-804-220-000-000 75.00
75.00 75.00
82561 05/29/2025 DATA TICKET INC 178785 GRAND TERRACE - CODE ENFORCEMENT 05/19/2025 E 10-185-255-000-000 2,467.30
2,467.30
178951 GRAND TERRACE CITATION PROCESSING 05/19/2025
E 10-140-255-000-000 136.29
136.29
179186 GRAND TERRACE- STREET SWEEPING 05/19/2025
E 10-140-255-000-000 62.50
62.50 2,666.09
82562 05/29/2025 DENTAL HEALTH SERVICES 2507036 JUN 2025 EMPLOYEE PAID DENTAL 05/16/2025 B 10-022-70-00 145.95
145.95
145.95
82563 05/29/2025 DUNN EDWARDS CORP 2018A35853 SPRAY SHIELD FOR PAINTING CURBS 05/14/2025 E 10-175-244-000-000 8.66
8.66 8.66
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
CIVIC CENTER, CANAL STRIP, ORIOLE
DRAIN
TRACT 18070 JADEN
BETWEEN PALM AND LITTON
PARKWAYS
82564 05/29/2025 EZ SUNNYDAY LANDSCAPE 8983 MAY 2025 LANDSCAPING SERVICES - PARKS, 05/19/2025 E 10-175-244-000-000 80.00
E 10-195-245-000-000 200.00
E 10-450-245-000-000 3,285.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,795.00
8981 MAY 2025 WEED ABATEMENT ON MIRADO 05/19/2025
E 10-631-255-000-000 750.00
750.00
8982 MAY 2025 LANDSCAPING SERVICES - 05/19/2025
E 26-605-255-000-000 750.00
750.00
8980 MAY 2025 WEED ABATEMENT ON LA CADENA 05/19/2025
E 10-175-244-000-000 350.00
350.00
5,645.00
82565 05/29/2025 FAMILY SERVICE ASSOCIATION 04-2025-300405 APR 2025 CDBG SR CENTER COORDINATOR 05/01/2025 E 22-425-312-000-000 2,934.40
2,934.40
02-2025-300405 FEB 2025 CDBG SR CENTER COORDINATOR 02/01/2025 E 22-425-312-000-000 2,306.46
2,306.46
5,240.86
82566 05/29/2025 FRUIT GROWERS SUPPLY 92536358 PEST CONTROL SUPPLIES FOR CITY 05/21/2025 E 10-175-244-000-000 440.30
440.30
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
PROGRAM
92532896
FESTIVAL
FESTIVAL
READING
1ST READING
92534121 WATER COOLER FOR WORK RELEASE 05/12/2025
E 10-175-210-000-000 58.46
58.46 92534481 TRASH PICKER FOR MAINTENANCE 05/13/2025
E 10-175-218-000-000 47.64
47.64 GOPHER GAS FOR MAINTENANCE YARD 05/06/2025
E 10-195-245-000-000 7.05
7.05 553.45
82567 05/29/2025 GRAINGER 9505764390 MEASURING WHEEL FOR BLUE MOUNTAIN 05/13/2025 E 69-120-220-000-000 147.66
147.66
9497845256 MARKING PAINT FOR BLUE MOUNTAIN 05/06/2025
E 69-120-220-000-000 53.37
53.37 9505764408 BATTERIES FOR MAINTENANCE 05/13/2025
E 10-175-210-000-000 4.84
4.84 205.87
82568 05/29/2025 GRAND TERRACE CITY NEWS 18167 GT 05.22.2025 CITY AD: ORD #366 2ND 05/20/2025 E 10-125-230-000-000 178.48
178.48
18164 GT 05.22.2025 CITY AD: ORD #367 05/20/2025
E 10-125-230-000-000 131.36
131.36
309.84
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
RETENTION PAYMENT
FOR GT ART SHOW
FOR GT ART SHOW
PHOTOCOPIER
MAINTENANCE
PHOTOCOPIER SERVICES
AT BLUE MOUNTAIN FESTIVAL
82569 05/29/2025 HARDY AND HARPER INC 24263 RET CIP 2024-25 STREET REHABILITATION 05/30/2025 E 46-900-321-000-000 38,021.14
38,021.14
38,021.14
82570 05/29/2025 LYNNE HARMON 05132025-2 REIMBURSEMENT FOR DECORATIONS 05/13/2025 E 10-804-220-000-000 32.32
32.32 05132025 REIMBURSEMENT FOR DECORATIONS 05/13/2025 E 10-804-220-000-000 27.12
27.12 59.44
82571 05/29/2025 KONICA MINOLTA 47132532 MAY-JUN 2025 RENT FOR ADDITIONAL 05/22/2025 E 10-190-212-000-000 142.92
142.92
142.92
82572 05/29/2025 KONICA MINOLTA BUS. SOLUTIONS 501400067 MAR 2025 CITYWIDE PHOTOCOPIER 03/31/2025 E 10-190-700-000-000 321.78
321.78
9010439516 04/15/2025-05/14/2025 CITYWIDE 05/14/2025
E 10-190-700-000-000 62.95
62.95 384.73
82573 05/29/2025 JESSICA LAMBARENA 05272025 REIMBURSEMENT FOR LUNCH FOR STAFF 05/27/2025 E 69-120-220-000-000 229.98
229.98
229.98
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total (2) YARD SALE SIGNS
FOR SA 23-21
FOR SA 25-05
FOR SA 25-04
FOR SA 25-06
82574 05/29/2025 RIGO LEPE 05272025 REFUND YARD SALE SIGN DEPOSIT FOR 05/27/2025 B 23-515-22-00 20.00
20.00 20.00
82575 05/29/2025 LILBURN CORPORATION 25-0543 APR-MAY 2025 PROFESSIONAL SERVICES 05/22/2025 B 23-515-72-00 5,330.00
5,330.00
25-0541 APR-MAY 2025 PROFESSIONAL SERVICES 05/22/2025
B 23-520-10-00 4,305.00
4,305.00
25-0540 APR-MAY 2025 PROFESSIONAL SERVICES 05/22/2025
B 23-520-09-00 4,305.00
4,305.00
25-0544 APR-MAY 2025 PROFESSIONAL SERVICES 05/22/2025
B 23-520-11-00 3,895.00
3,895.00
17,835.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
BARTON ROAD SPECIFIC PLAN
FOR DUTCH BROS
82576 05/29/2025 LINCOLN NATIONAL LIFE INSURANC LCLN JUN 2025 JUN 2025 LIFE/AD&D/DEP LIFE/WI/LTD 06/01/2025 B 10-022-66-00 1,086.98
E 10-120-142-000-000 63.00
E 10-125-142-000-000 14.74
E 10-140-142-000-000 49.10
E 10-172-142-000-000 23.86
E 10-175-142-000-000 34.16
E 10-185-142-000-000 8.82
E 10-370-142-000-000 27.48
E 10-450-142-000-000 18.51
E 16-175-142-000-000 12.75
E 52-400-142-000-000 2.16
E 65-425-142-000-000 8.21
1,349.77
1,349.77
82577 05/29/2025 MICHAEL BAKER INTERNATIONAL 1248494 APR 2025 PROFESSIONAL SERVICES FOR 05/15/2025 B 23-515-59-00 2,462.00
2,462.00
2,462.00
82578 05/29/2025 MIDAMERICA ADMIN RETIREMENT PAYDATE 05012025 ARS PAYDATE 05012025 ARS RETIREMENT 05/01/2025 B 10-022-68-00 271.01
271.01
PAYDATE 05152025 ARS PAYDATE 05152025 ARS RETIREMENT 05/15/2025 B 10-022-68-00 269.16
269.16
540.17
82579 05/29/2025 MOORE IACOFANO GOLTSMAN INC 0091305 APR 2025 PROFESSIONAL SERVICES 05/15/2025 B 23-515-81-00 1,365.00
1,365.00
1,365.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total SENIOR CENTER 04/26/2025
MAINTENANCE FEE
MAINTENANCE
MAINTENANCE
82580 05/29/2025 AMANDA OLIVARES 05202025 REFUND RESERVATION DEPOSIT FOR 05/20/2025 B 23-515-22-00 200.00
200.00
200.00
82581 05/29/2025 ON SITE COMPUTING 54004597 JUN 2025 IT SERVICES 05/01/2025 E 10-380-250-000-000 10,972.31
10,972.31
10,972.31
82582 05/29/2025 OTIS ELEVATOR COMPANY F10000230442 2025 LOGISTICS AND FLEET 05/05/2025 E 10-195-246-000-000 125.00
125.00
125.00
82583 05/29/2025 SITEONE LANDSCAPE SUPPLY 152785186-001 PVC SUPPLIES FOR PARKS AND CANAL 04/29/2025 E 10-175-244-000-000 93.94
E 10-450-245-000-000 36.97
130.91
130.91
82584 05/29/2025 ST FRANCIS ELECTRIC 22147772 APR 2025 RESPONSE TRAFFIC SIGNAL 04/30/2025 E 16-510-255-000-000 1,501.50
1,501.50
22147771 APR 2025 ROUTINE TRAFFIC SIGNAL 04/30/2025
E 16-510-255-000-000 557.55
557.55
2,059.05
82585 05/29/2025 STERICYCLE INC 8010774909 APR 2025 RECORDS DESTRUCTION 05/10/2025 E 10-125-250-000-000 155.28
155.28
155.28
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
CENTER, PARKS, AND SENIOR CENTER
FREEDOM PARK
BARTON RD
AND ARBORIST SERVICES
82586 05/29/2025 SUPERIOR BUILDING MAINTENANCE 10683 JUN 2025 JANITORIAL SERVICES FOR CIVIC 05/26/2025 E 10-195-245-000-000 2,885.00
E 10-450-245-000-000 1,922.00
E 10-805-245-000-000 784.00
5,591.00
5,591.00
82587 05/29/2025 TEAMSTERS LOCAL 1932 046 JUN 2025 EMPLOYEE PAID MEMBERSHIP DUES 05/16/2025 B 10-022-72-00 561.70
561.70
561.70
82588 05/29/2025 TODD PETERS ELECTRICAL CONTRAC 0503025-3 LIGHTING REPAIRS AT VETERAN'S 05/03/2025 E 10-450-245-000-000 1,688.00
1,688.00
0503025-4 LIGHT POLE REPAIRS AT CITY HALL 05/03/2025
E 10-195-245-000-000 1,598.00
1,598.00
0503025-5 LIGHT INSTALLATION ON COGT SIGN ON 05/03/2025 E 10-175-244-000-000 799.00
799.00
4,085.00
82589 05/29/2025 WEST COAST ARBORISTS INC 228950 APR 2025 CITYWIDE TREE INVENTORY 04/30/2025 E 20-100-245-000-000 21,388.00
21,388.00
21,388.00
82590 05/29/2025 WILLDAN 010-62276 FORMATION OF CFD 2025-1 TRACT 20395 05/12/2025 B 23-520-05-00 17,000.00
17,000.00
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total
FOR BUILDING & SAFETY
FOR JON ZANE
(3) YARD SALE SIGNS
INSURANCE
05/01/2025
002-34775 APR 2025 PLAN CHECK/ INSPECTION SVCS 05/12/2025 E 10-172-250-100-000 4,077.50
4,077.50
002-34776 APR 2025 PLAN CHECKING SERVICES 05/12/2025
B 23-515-25-00 270.00
270.00
21,347.50
82591 05/29/2025 MAYRA ZAVALZA 05202025 REFUND YARD SALE SIGN DEPOSIT FOR 05/20/2025 B 23-515-22-00 30.00
30.00 30.00
854006 05/28/2025 AMERICAN FIDELITY ASSURANCE CO D854006 JUN 2025 - EMPLOYEE CANCER & ACCIDENT 06/01/2025 B 23-250-20-00 711.42
711.42
711.42
1420409 05/22/2025 SO CA GAS COMPANY APR 2025 GAS SERVICE APR 2025 GAS SERVICE 05/07/2025 E 10-190-238-000-000 470.55
E 10-805-238-000-000 160.36
630.91
630.91
2509757 05/28/2025 AMERICAN FIDELITY ASSURANCE CO 2509757A JUN 2025 EMP PAID FLEX SPEND/DEP CARE 04/30/2025 B 23-250-10-00 291.65
291.65
291.65
17858043 05/19/2025 PUBLIC EMPLOYEES RETIREMENT PAYDTE 05012025 PERS RETIREMENT CONTRIBUTIONS FOR PAY DATE 05/01/2025 B 10-022-62-00 12,179.60
12,179.60
12,179.60
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total 05/15/2025
ACH 1002901704
#1002912172
#1002912261
17893523 05/19/2025 PUBLIC EMPLOYEES RETIREMENT PAYDTE 05152025 PERS RETIREMENT CONTRIBUTIONS FOR PAY DATE 05/15/2025 B 10-022-62-00 12,234.47
12,234.47
12,234.47
17896976 05/05/2025 CA PUB EMPLOYEES RETIRE SYSTEM 05012025 HPERS MAY 2025 PERS HEALTH INSURANCE 05/01/2025 B 10-022-61-00 3,278.13
E 10-120-142-000-000 4,109.61
E 10-125-142-000-000 1,759.89
E 10-140-142-000-000 2,590.89
E 10-172-142-000-000 1,858.20
E 10-175-142-000-000 3,716.41
E 10-185-142-000-000 1,759.89
E 10-190-142-000-000 5,978.09
E 10-370-142-000-000 830.78
E 10-450-142-000-000 1,858.20
E 16-175-142-000-000 929.09
E 65-425-142-000-000 830.67
29,499.85
29,499.85
17929171 05/19/2025 CALPERS 457 PLAN PAYDATE 05012025 457 EFT PAYMENT CALPERS ACH CONFIRM 05/01/2025 B 10-022-63-00 2,495.00
B 10-022-64-00 497.66
2,992.66
2,992.66
17929206 05/19/2025 CALPERS 457 PLAN PAYDATE 05152025 457 EFT PAYMENT CALPERS ACH CONFIRM 05/15/2025 B 10-022-63-00 2,495.00
B 10-022-64-00 497.66
2,992.66
2,992.66
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total 26314520 05/02/2025 SO CA EDISON COMPANY APR 2025 EDISON APR 2025 EDISON 05/01/2025 E 10-175-238-000-000 16.93
E 10-190-238-000-000 5,593.72
E 10-450-238-000-000 3,647.26
E 16-510-238-000-000 7,580.80
E 26-600-238-000-000 77.19
E 26-601-238-000-000 62.71
E 26-602-238-000-000 86.84
E 26-603-238-000-000 14.47
E 26-604-238-000-000 68.39
E 26-605-238-000-000 55.04
E 65-425-700-000-000 116.00
17,319.35
17,319.35
60581659 05/14/2025 VERIZON WIRELESS 6112339584 APR-MAY 2025 MONTHLY PHONE CHARGES 05/01/2025 E 10-120-235-000-000 153.81
E 10-125-235-000-000 102.54
E 10-140-235-000-000 173.81
E 10-172-235-000-000 112.54
E 10-175-235-000-000 805.34
E 10-185-235-000-000 199.67
E 10-190-235-000-000 270.09
E 10-370-235-000-000 102.54
E 65-425-235-000-000 51.27
1,971.61
1,971.61
104656697 05/09/2025 WEX BANK 104656697 APR-MAY 2025 VEHICLE FUEL CHEVRON 05/06/2025 E 10-172-272-000-000 88.00
E 10-175-272-000-000 2,058.18
E 10-185-272-000-000 328.81
2,474.99
2,474.99
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total 428059925 05/21/2025 US BANK APR2025 CAL CARDAPR-MAY 2025 CAL CARD CHARGES 05/06/2025 E 10-110-210-000-000 OFFICE SUPPLIES 38.24
E 10-110-270-000-000 CONFERENCE 3,182.89
E 10-120-210-000-000 OFFICE SUPPLIES 518.54
E 10-125-210-000-000 OFFICE SUPPLIES 23.59
E 10-125-265-000-000 MEMBERSHIP/DUES 250.00
E 10-125-270-000-000 CONFERENCE 2,293.81
E 10-140-210-000-000 OFFICE SUPPLIES 299.50
E 10-172-210-000-000 OFFICE SUPPLIES 277.85
E 10-172-270-000-000 CONFERENCE 1,550.05
E 10-172-272-000-000 VEHICLE MAINT 67.99
E 10-175-210-000-000 OFFICE SUPPLIES 282.74
E 10-175-220-000-000 MTRLS & SUPPLIES 91.74
E 10-175-244-000-000 MTRLS & SUPPLIES 1,840.89
E 10-175-246-000-000 MTRLS & SUPPLIES 648.61
E 10-175-270-000-000 CONFERENCE 118.00
E 10-175-272-000-000 VEHICLE MAINT 270.35
E 10-185-210-000-000 OFFICE SUPPLIES 30.09
E 10-185-218-000-000 MTRLS & SUPPLES 309.12
E 10-185-220-000-000 MTRLS & SUPPLIES 16.15
E 10-190-210-000-000 OFFICE SUPPLIES 583.83
E 10-190-211-000-000 POSTAGE 35.90
E 10-190-220-000-000 MTRLS & SUPPLIES 1,889.14
E 10-195-245-000-000 MTRLS & SUPPLIES 94.52
E 10-370-220-000-000 MTRLS & SUPPLIES -24.71
15,904.88
E 10-380-210-000-000 OFFICE SUPPLIES 203.62
E 10-450-245-000-000 MTRLS & SUPPLIES 708.72
E 10-805-245-000-000 MTRLS & SUPPLIES 51.02
Total Checks: 768,415.12
E 10-808-210-000-000 OFFICE SUPPLIES 61.92
E 69-120-220-000-000 MTRLS & SUPPLIES 190.77
15,904.88
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 5/31/2025
Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total Christine Clayton, Finance Director
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED
CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.
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AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Authorize the Use and Acceptance of Electronic Signatures PRESENTED BY: Daysi Alcocer, City Clerk
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADOPTING AN ELECTRONIC RECORDS AND
SIGNATURE USE POLICY AND AUTHORIZING THE USE OF DIGITAL
SIGNATURES, ATTESTATION, AND ELECTRONIC SIGNATURES
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensure Our Fiscal Viability by Exploring Creative Means to Provide Services and Goal #5, Engage in Proactive Communication by Utilizing Technology and Web-Based Tools to Disseminate Information.
BACKGROUND:
The term “electronic signature” is defined under the UETA (Civil Code § 1633.2) as “an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with intent to sign the electronic record”.
The term “digital signature” is defined under Government Code Section 16.5 as, “an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual or “wet” signature.”
Under the UETA and Government Code Section 16.5, the term “digital signature” is a type of “electronic signature” and under the UETA, electronic signatures on contracts are permitted in lieu of original signatures where the parties mutually agree to use and accept electronic signatures except where original signatures are required by law.
Benefits of allowing electronic signatures include: reduced time, paper and costs associated with transmitting and approving physical documents; improved customer service and convenience to those performing transactions with the City; enhanced records management; best practices; and the creation of an easily accessible audit trail of when documents are modified and signed.
City Staff recommends that the City Council adopt a resolution implementing a permanent policy which would allow the City to utilize electronic records and signatures.
DISCUSSION:
The proposed resolution and policy allow for the use of electronic records and signatures for any internal or external city business and in any transaction or communication in which the parties have agreed to the use of electronic records and signatures. An electronic record may be used in place of a traditional record.
“Electronic record” is defined in the statute as “a record created, generated, sent, communicated, received, or stored by electronic means”. This is a broad definition, providing flexibility in the records which the City chooses to use.
Senate Bill 1514, chaptered on September 22, 2024, and effective January 1, 2025, amended Government Code Section 36932 requiring ordinances to be signed by the mayor and attested by the city clerk to specify that when attesting to a digital signature, a county clerk or a city clerk may presume that the signature is genuine and attributable to the signatory if the digital signature complies with specified requirements.
ENVIRONMENTAL IMPACT:
None.
FISCAL IMPACT:
There are no fiscal implications associated with authorizing electronic signatures. However, signatures that require secure authentication would require the use of an electronic signature service such as DocuSign. If the City Council authorizes electronic signatures, staff will explore costs and options further.
01247.0001 2014035.2
RESOLUTION NO. 2025-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING THE USE OF DIGITAL
SIGNATURES, ATTESTATION, AND ELECTRONIC SIGNATURES
WHEREAS, the legality of the use of electronic signatures is governed by federal and state law, including the U.S. Federal Electronic Signatures in Global and National Commerce Act (“E-SIGN”) (15 U.S.C. §§ 7001 et seq.), the Uniform Electronic Transactions Act (“UETA”) (California Civil Code §§ 1633.1 et seq.), California Government Code Section 16.5 (“Digital Signatures”), and California Secretary of State Digital Signature Regulations (2 C.C.R. §§ 22000-22005) (“Secretary of State Regulations”); and
WHEREAS, the term “electronic signature” is defined under the UETA (Civil Code § 1633.2) as “an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with intent to sign the electronic record”; and
WHEREAS, government agencies may use and accept all types of electronic signatures, including digital signatures, in accordance with the UETA; and WHEREAS, the term “digital signature” is defined under Government Code Section 16.5 as, “an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual or “wet” signature.” Under the UETA and Government Code Section 16.5, the term “digital signature” is a type of “electronic signature”; and
WHEREAS, under the UETA, electronic signatures on contracts are permitted in lieu of original signatures where the parties mutually agree to use and accept electronic signatures except where original signatures are required by law. For example, the creation of wills, testamentary trusts, and real estate conveyance instruments must contain original signatures; and
WHEREAS, pursuant to Government Code Section 16.5, government agencies may elect to use digital signatures and may accept a digital signature from another party, for any written communications with the City in which a signature is required or used.
Government Code Section 16.5 provides criteria that, if complied with, will ensure the validity of use of a digital signature in communication between a governmental agency and another party. The California Secretary of State has also issued regulations regarding the use of digital signatures, set forth in Title 2, Division 7, Chapter 10 (Digital Signatures) of the California Code of Regulations; and
WHEREAS, Senate Bill 1514, chaptered on September 22, 2024 and effective January 1, 2025, amended Government Code Section 36932 requiring ordinances to be signed by the mayor and attested by the city clerk to specify that when attesting to a digital signature, a county clerk or a city clerk may presume that the signature is genuine and
01247.0001 2014035.2
attributable to the signatory if the digital signature complies with specified requirements; and
WHEREAS, the benefits of electronic signatures include, but are not limited to, reductions in the use of paper, time, and costs associated with transmitting, approving, and executing physical documents; and
WHEREAS, electronic signature technologies have been developed to address concerns with verifying the identity of the person affixing his or her electronic signature; and
WHEREAS, the City hereby authorizes the use and acceptance of digital signatures for the execution of City contracts, legislation, and attestations; and WHEREAS, on March 19, 2020 the City’s City Manager proclaimed the existence of a local emergency due to the onset of the worldwide COVID-19 pandemic, which proclamation was confirmed by the City Council with the subsequent adoption of Resolution No. 2020-05; and
WHEREAS, in July of 2020, the City began using electronic signatures in lieu of original signatures on certain contracts and legislation as allowed by law with the adoption of Resolution No. 2020-30; and
WHEREAS, the City’s use of electronic signatures was initially authorized in response to the COVID-19 local emergency and limited in scope to that context; and WHEREAS, the City Council now intends to make the use of electronic signatures a generally applicable practice, where permitted by law; and WHEREAS, the City Council now desires to formally memorialize this broader authorization for ongoing use in City operations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. The City Council finds that the above recitations are true and correct and accordingly, are incorporated as a material part of this Resolution.
2. The City Council hereby approves and adopts the Electronic Records and Signature Use Policy, authorizing the use and acceptance of electronic records and electronic signatures, including digital signatures, attached as “Exhibit A” to this Resolution.
3. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council of the City of Grand Terrace hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause,
01247.0001 2014035.2
phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
4. The City Clerk shall certify to the adoption of this Resolution.
5. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 8th day of July 2025.
Bill Hussey
Mayor
ATTEST:
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
01247.0001 2014035.2
EXHIBIT A
CITY OF GRAND TERRACE ELECTRONIC RECORDS
AND SIGNATURE USE POLICY
I. Purpose and Intent.
This Policy is intended to enable the City of Grand Terrace to use electronic records and electronic signatures, including digital signatures, to the fullest extent allowed by law, and does not limit the City’s ability to use electronic records, electronic signatures, or digital signatures in any way. Any use of electronic records, electronic signatures, and digital signatures by the City shall be in accordance with all applicable laws and City administrative policies and procedures, as may be amended from time to time by the City Manager. This policy does not supersede any laws that require a handwritten signature, nor does it limit the right or option of the City to conduct any business or transaction on paper or in non-electronic form.
II. Definitions.
The following definitions shall apply to this Policy:
(1) “Digital signature” has the same meaning as in section 16.5 of the California Government Code, as amended.
(2) “Electronic record” has the same meaning as in section 1633.2 of the California Civil Code, as amended.
(3) “Electronic signature” has the same meaning as in section 1633.2 of the California Civil Code, as amended. Unless otherwise specified, the term electronic signature shall include digital signatures.
(4) “UETA” means the Uniform Electronic Transactions Act, commencing at section 1633.1 of the California Civil Code, as amended.
III. Use of Electronic Records and Signatures.
(1) Use of Electronic Records and Signatures. The City authorizes the use and acceptance of electronic records and electronic signatures in any internal or external City business, documents, and transactions when it is operationally feasible, where technology permits, and when it is otherwise appropriate at the discretion of the City Manager, in accordance with the UETA and section 16.5 of the California Government Code. This includes the use and acceptance of digital signatures for executing City legislation, including ordinances and resolutions, and attestations.
01247.0001 2014035.2
(2) Electronic Transactions and Communications. In any transaction or communication with the City for which the parties have agreed to conduct the transaction or communication by electronic means, the following provisions apply:
(A) When a record is required to be in writing, an electronic record satisfies that requirement, if it is in accordance with the UETA. (B) When a signature is required, the parties may agree that either:
(i) An electronic signature satisfies that requirement if it is in accordance with the UETA; or
(ii) A digital signature satisfies that requirement, if it is in accordance with section 16.5 of the California Government Code. (3) Digital Signatures. Any use of digital signatures pursuant to this policy shall conform to the requirements set forth by the California Secretary of State in Title 2, Division 7, Chapter 10 (Digital Signatures) of the California Code of Regulations, as amended.
(4) Accurate Reproduction. All electronic records and electronic signatures used in any internal or external City business, documents, or transactions, shall be capable of retention and accurate reproduction by all parties or persons entitled to retain the record, transaction, or other document.
(5) Records Retention. All electronic records and electronic signatures in any internal or external City business, documents, or transactions shall be retained by the City in accordance with applicable law and the City’s records retention policy. (6) Improperly Executed Records. Any use of an electronic record or electronic signature that is not in accordance with City administrative policies and procedures, or any unauthorized signing of any contract, record, or other document, shall render such contract, record, or other document invalid as not fully and properly executed by the City.
(6) Delegation. Authority to sign or execute contracts, records, or other documents via electronic signatures or digital signatures may be delegated by the City Manager to other City department heads or designated City staff members. The act of delegation of electronic signature authority by the City Manager or other City department head must be memorialized in writing, including, but not limited to, memorandum, City form, e-mail, or delegation process recorded within electronic signature software. (7) Prohibited Uses of Electronic Signatures. Use of electronic signatures is prohibited in the following situations:
(i) Transactions for which electronic signatures are not enforceable by law; and/or
01247.0001 2014035.2
(ii) Transactions requiring a handwritten signature, such as transfers of real property; and/or
(iii) Transactions requiring notarization, unless explicitly authorized by law and conducted in accordance with California notarial requirements; and/or (iv) E-mail forwarding of an electronic signature request to unauthorized individuals; and/or
(v) Checks or any other forms of payment issued by the City. (8) Electronic Record and Signature Methods. The City Manager or his or her designee shall determine acceptable technologies and vendors that comply with applicable laws and are consistent with industry best practices to ensure the security and integrity of all records and signatures created and executed in accordance with this policy. (9) Administrative Policies and Procedures. The City Manager shall have the authority to amend this administrative policy and develop procedures to the extent necessary to implement the terms of this policy.
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Levy of Assessments for Delinquent Refuse and Sewer Accounts PRESENTED BY: Shanita Tillman, Sr. Management Analyst
RECOMMENDATION: ADOPTION AND ASSESSMENT OF DELINQUENT RESIDENTIAL AND
COMMERICIAL REFUSE AND SEWER FEES ON THE COUNTY TAX
ROLLS BY THE TAX ASSESSOR; and
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF
CALIFORNIA, ADOPTING PRELIMINARY REPORTS OF DELINQUENT
REFUSE AND SEWER USER FEES AND DIRECTING THAT SUCH
DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE
IMPOSED AS ASSESSMENTS UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE; and
APPROVE THE AGREEMENT BETWEEN THE COUNTY OF SAN
BERNARDINO AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AND THE CITY OF GRAND TERRACE FOR THE COLLECTION OF
SPECIAL TAXES, FEES, AND ASSESSMENTS ON THE COUNTY
PROPERTY TAX ROLL; and
APPROVE THE AGREEMENT BETWEEN THE COUNTY OF SAN
BERNARDINO AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AND THE DISTRICT FOR THE COLLECTION OF SPECIAL TAXES, FEES,
AND ASSESSMENTS ON THE COUNTY PROPERTY TAX ROLL
2030 VISION STATEMENT:
This staff report supports Goal #1 "Ensure Our Fiscal Viability" by ensuring appropriate cost for recovery sewer, trash and rental inspection services previously rendered.
BACKGROUND:
In 1981, the City Council adopted Ordinance No. 51, which codified Municipal Code Chapter 13.08 (Sewer User Charges). Chapter 13.08 mandates that every person whose premises are served by a sewer connection must pay a sewer service charge.
In 1996, the City Council adopted Ordinance No. 162, which codified Municipal Code Chapter 5.42 (Integrated Waste Management) for the purpose of controlling integrated waste management services. To avoid illegal dumping or stockpiling of trash, the City instituted mandatory refuse collection, requiring the franchise hauler, Burrtec Waste Industries, Inc. (Burrtec), to collect all trash and to use all reasonable means to collect fees for the service.
DISCUSSION:
Each year, the City of Grand Terrace identifies delinquent refuse and sewer accounts that remain unpaid despite multiple notices and opportunities to bring accounts current. For Fiscal Year 2025– 2026, there are a total of 146 delinquent accounts, consisting of 127 residential refuse and sewer accounts and 19 commercial sewer accounts. These delinquencies reflect charges for services already rendered but not yet recovered.
Pursuant to the Grand Terrace Municipal Code and consistent with California Government Code provisions, these delinquent charges may be collected through placement on the County of San Bernardino property tax roll. This approach enables the City to recover unpaid balances in a costeffective and enforceable manner by treating the amounts as special assessments secured by the property.
All affected property owners were notified via certified mail of their delinquent status and were invited to attend a public hearing scheduled for July 8, 2025. The purpose of the hearing is to receive and consider any objections or protests related to the delinquent amounts proposed for assessment.
The deadline to bring delinquent accounts current is August 2, 2025. After that date, City staff will finalize the delinquency lists and submit the updated assessments to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector no later than August 10, 2025 for inclusion on the 2025– 2026 tax roll.
The delinquent account lists are separated into two exhibits:
• Exhibit A: Delinquent residential refuse and sewer accounts • Exhibit B: Delinquent commercial sewer accounts
To facilitate the placement of assessments on the tax roll, staff recommends approval of two agreements with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector. One agreement is on behalf of the City of Grand Terrace, and the other is on behalf of the District. These agreements govern the County's collection of special taxes, fees, and assessments and are required for the County to act on the City's behalf.
ENVIRONMENTAL IMPACT:
There is no environmental impact associated with this action.
FISCAL IMPACT:
Payments collected by the County Tax Assessor for these assessments will be forwarded to the City.
The table below provides estimated amounts for the fees to be collected; however, the final figures will be confirmed in the list submitted on or before August 10, 2025.
ACCOUNT NO. DESCRIPTION AMOUNT
23-303-90 REFUNDABLE DEPOSIT TRUST FUND - Delinquent Sewer Services / Tax Roll Collection
$ 19,756.48
23-302-90 REFUNDABLE DEPOSIT TRUST FUND - Delinquent Trash Services/ Tax Roll Collection
$ 73,926.97
01247.0001 2016650.1
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, COUNTY OF SAN BERNARDINO, STATE OF
CALIFORNIA, ADOPTING PRELIMINARY REPORTS OF
DELINQUENT REFUSE AND SEWER USER FEES AND DIRECTING
THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX
ROLL AND BE IMPOSED AS ASSESSMENTS UPON PROPERTY
WITHIN THE CITY OF GRAND TERRACE
WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal Code, every person required to arrange for refuse collection or the collection of recyclable or compostable materials shall be liable for service access fees and charges for such collection, whether or not the collection services are utilized; and WHEREAS, under that section, the owner, occupant, or other person responsible for day-to-day operation of the premises is required to arrange for collection services and is jointly and severally liable for unpaid service fees. The City may collect the unpaid fees and charges, plus any interest or penalties, on the property tax roll; and WHEREAS, pursuant to Section 13.08.050 of the Grand Terrace Municipal Code, sewer bills are the responsibility of the property owner, occupant, or applicant for sewer service, and they may be held jointly and severally liable. These bills may be directed to third parties upon special request, but liability remains with the parties listed above; and
WHEREAS, pursuant to Section 13.08.130 of the Grand Terrace Municipal Code, unpaid sewer charges and penalties shall constitute a lien upon the real property served, and such liens may be collected via the tax roll; and WHEREAS, City staff has identified 127 residential accounts and 19 commercial accounts with delinquent refuse and/or sewer user fees and has notified the respective property owners by certified mail of the public hearing to determine delinquent amounts.
Notice was also published in accordance with applicable law, and the property owners were informed of their opportunity to object or protest at the hearing; and WHEREAS, the City Council held a public hearing on July 8, 2025, to receive input, consider objections, and review the list of delinquent accounts; and WHEREAS, the City Council has duly considered all evidence and testimony presented at the public hearing, including written and oral objections and protests, and finds the lists to be accurate subject to any administrative corrections allowed prior to submission to the County Auditor.
01247.0001 2016650.1
NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve as follows:
Section 1. The City Council hereby adopts the preliminary Delinquent Refuse and Sewer Users Lists, attached hereto as Exhibit A (residential refuse and sewer accounts) and Exhibit B (commercial sewer accounts), for fiscal year 2025–2026, and finds that the delinquent fees set forth in those exhibits constitute special assessments against the identified parcels.
Section 2. Exhibits A and B are hereby approved and incorporated into this Resolution by reference. City staff is authorized to make administrative corrections to reflect full payments received by August 2, 2025, and to correct clerical errors prior to the final submission to the County Auditor.
Section 3. The Senior Management Analyst shall file with the San Bernardino County Auditor-Controller the final corrected versions of Exhibits A and B, together with a certified copy of this Resolution and a statement by the City Clerk that the lists have been adopted by the City Council. The final submission shall occur no later than August 10, 2025.
Section 4. The amounts identified in the final Exhibits A and B shall be collected on the 2025–2026 tax roll, in the same manner and at the same time as general taxes, and shall be subject to the same penalties for delinquency.
Section 5. This Resolution shall take effect immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 8th day of July, 2025. ____________________________
Billy Hussey
Mayor
ATTEST:
___________________________
Daysi Alcocer
City Clerk
01247.0001 2016650.1
APPROVED AS TO FORM:
___________________________
Adrian R. Guerra
City Attorney
Exhibit A
CustList Parcel Num Property Address Property City Zip Trash Sewer Admin Fee Total Amount 13535384 1178231410000 22730 Raven Way Grand Terrace CA 92313 $ 175.63 $ 175.63 $ 35.00 $ 386.26 13535446 1178231280000 22795 Robin Way Grand Terrace CA 92313 $ 233.28 $ 233.28 $ 35.00 $ 501.56 13536932 1178221570000 22656 Robin Way Grand Terrace CA 92313 $ 58.28 $ 58.28 $ 35.00 $ 151.56 13535808 1178201610000 12727 Dutch St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13591561 1178181490000 22820 Pico St Grand Terrace CA 92313 $ 258.28 $ 258.28 $ 35.00 $ 551.56 13535830 1178171620000 22626 Pico St Grand Terrace CA 92313 $ 283.28 $ 283.28 $ 35.00 $ 601.56 13535292 1178171580000 22615 Franklin St Grand Terrace CA 92313 $ 42.32 $ 42.32 $ 35.00 $ 119.63 13534827 1178171270000 12648 Franklin Way Grand Terrace CA 92313 $ 340.70 $ 340.70 $ 35.00 $ 716.40 13537043 1178171170000 22554 Pico St Grand Terrace CA 92313 $ 150.63 $ 150.63 $ 35.00 $ 336.26 13534941 1178171070000 22535 Franklin St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13537020 1178161440000 22795 Van Buren St Grand Terrace CA 92313 $ 351.33 $ 351.33 $ 35.00 $ 737.66 13534407 1178161430000 22785 Van Buren St Grand Terrace CA 92313 $ 424.63 $ 424.63 $ 35.00 $ 884.25 13535515 1178161350000 22730 Lark St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13555186 1178161160000 22715 Van Buren St Grand Terrace CA 92313 $ 157.82 $ 157.82 $ 35.00 $ 350.63 13596812 1178151540000 22627 Kentfield St Grand Terrace CA 92313 $ 358.28 $ 358.28 $ 35.00 $ 751.56 13535458 1178151510000 22606 Kentfield St Grand Terrace CA 92313 $ 205.54 $ 205.54 $ 35.00 $ 446.08 13537145 1178151400000 22605 Van Buren St Grand Terrace CA 92313 $ 110.70 $ 110.70 $ 35.00 $ 256.40 13592659 1178151330000 22596 Lark St Grand Terrace CA 92313 $ 190.70 $ 190.70 $ 35.00 $ 416.40 13534281 1178151070000 22540 Kentfield St Grand Terrace CA 92313 $ 61.78 $ 61.78 $ 35.00 $ 158.56 13536824 1178111780000 12410 Quail Ln Grand Terrace CA 92313 $ 17.71 $ 17.71 $ 35.00 $ 70.42 13537021 1178111480000 22790 Van Buren St Grand Terrace CA 92313 $ 77.19 $ 77.19 $ 35.00 $ 189.37 13536836 1178101660000 22648 Cardinal St Grand Terrace CA 92313 $ 98.56 $ 98.56 $ 35.00 $ 232.11 13536299 1178101640000 22626 Cardinal St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536758 1178101600000 22580 Cardinal St Grand Terrace CA 92313 $ 28.52 $ 28.52 $ 35.00 $ 92.04 13535807 1178101470000 22551 Cardinal St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13554273 1178101250000 22538 Thrush St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536397 1178101230000 22551 Thrush St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535917 1178091270000 22833 Wren St Grand Terrace CA 92313 $ 273.06 $ 273.06 $ 35.00 $ 581.11 13536648 1178071500000 23021 Jensen Ct Grand Terrace CA 92313 $ 273.12 $ 273.12 $ 35.00 $ 581.24 13599624 1178071330000 22975 Orangewood Ct Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536517 1178051230000 23071 Hampton Ct Grand Terrace CA 92313 $ 68.04 $ 68.04 $ 35.00 $ 171.08 13535062 1178041010000 22700 De Berry St Grand Terrace CA 92313 $ 50.00 $ 50.00 $ 35.00 $ 135.00 13536530 1178031480000 22617 De Soto St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535700 1178031290000 22577 De Soto St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536925 1178031260000 22578 De Soto St Grand Terrace CA 92313 $ 68.38 $ 68.38 $ 35.00 $ 171.76 13536389 1178022530000 22685 Palm Ave Grand Terrace CA 92313 $ 205.98 $ 205.98 $ 35.00 $ 446.96 13535980 1178022020000 22789 Palm Ave Grand Terrace CA 92313 $ 205.98 $ 205.98 $ 35.00 $ 446.96 13534760 1167381550000 22401 Raven Way Grand Terrace CA 92313 $ 68.38 $ 68.38 $ 35.00 $ 171.76 13534959 1167381330000 22361 Ladera St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535710 1167381320000 22371 Ladera St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13537074 1167381140000 12841 Darwin Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536495 1167381120000 12823 Darwin Ave Grand Terrace CA 92313 $ 273.23 $ 273.23 $ 35.00 $ 581.45 13536352 1167371710000 12791 Darwin Ave Grand Terrace CA 92313 $ 205.62 $ 205.62 $ 35.00 $ 446.24 13594122 1167371290000 22380 Flamingo St Grand Terrace CA 92313 $ 328.32 $ 328.32 $ 35.00 $ 691.63 13534736 1167371220000 22401 Pico St Grand Terrace CA 92313 $ 399.08 $ 399.08 $ 35.00 $ 833.15 13595199 1167371050000 12751 Reed Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536496 1167361450000 12625 Reed Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536897 1167361280000 22447 Franklin St Grand Terrace CA 92313 $ 358.28 $ 358.28 $ 35.00 $ 751.56 13536403 1167351400000 12607 Franklin Ct Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536654 1167351350000 22431 Van Buren St Grand Terrace CA 92313 $ 308.28 $ 308.28 $ 35.00 $ 651.56 13571712 1167351260000 22410 Kentfield St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13595457 1167341280000 12432 Willet Ave Grand Terrace CA 92313 $ 424.66 $ 424.66 $ 35.00 $ 884.31 08/15/24 1 / 3
Exhibit A
CustList Parcel Num Property Address Property City Zip Trash Sewer Admin Fee Total Amount 13534269 1167341080000 22456 Van Buren St Grand Terrace CA 92313 $ 200.63 $ 200.63 $ 35.00 $ 436.26 13536249 1167331380000
12420 Mount Vernon
Ave #5A Grand Terrace CA 92313 $ 205.98 $ 205.98 $ 35.00 $ 446.96 13535050 1167331230000 12385 Willet Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535678 1167331140000 12341 Willet Ct Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536609 1167322150000 22365 Blue Lupine Cir Grand Terrace CA 92313 $ 340.70 $ 340.70 $ 35.00 $ 716.40 13535952 1167321650000
12168 Mount Vernon
Ave #93 Grand Terrace CA 92313 $ 205.98 $ 205.98 $ 35.00 $ 446.96 13536072 1167321460000
12168 Mount Vernon
Ave #18 Grand Terrace CA 92313 $ 205.98 $ 205.98 $ 35.00 $ 446.96 13604780 1167321430000
12168 Mount Vernon
Ave #15 Grand Terrace CA 92313 $ 70.95 $ 70.95 $ 35.00 $ 176.90 13534645 1167321280000 22468 De Soto St Grand Terrace CA 92313 $ 118.38 $ 118.38 $ 35.00 $ 271.76 13606963 1167311080000 22421 Barton Rd Grand Terrace CA 92313 $ 71.45 $ 71.45 $ 35.00 $ 177.90 13534716 1167301770000 22110 Ladera St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535582 1167301430000 22111 Ladera St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536105 1167301400000 22285 Ladera St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13537127 1167301360000 22245 Ladera St Grand Terrace CA 92313 $ 308.28 $ 308.28 $ 35.00 $ 651.56 13570205 1167301010000 22200 Main St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13534994 1167281450000 12661 Thomas Ct Grand Terrace CA 92313 $ 66.90 $ 66.90 $ 35.00 $ 168.80 13534951 1167281330000 12636 Pascal Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13604028,
13605566 1167281300000 22220 Emerald St Grand Terrace CA 92313 $ 18.91 $ 18.91 $ 35.00 $ 72.82 13554095 1167281170000 22264 Dove St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535487 1167281160000 22274 Dove St Grand Terrace CA 92313 $ 208.28 $ 208.28 $ 35.00 $ 451.56 13534495 1167281080000 22275 Dove St Grand Terrace CA 92313 $ 30.54 $ 30.54 $ 35.00 $ 96.08 13535883 1167281060000 22255 Dove St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13599851 1167271630000 22263 Van Buren St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536891 1167271280000 12524 Reed Ave Grand Terrace CA 92313 $ 125.63 $ 125.63 $ 35.00 $ 286.26 13536915 1167271250000 12559 Vivienda Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13574579 1167271220000 22205 Lark St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535344 1167261800000 22268 Van Buren St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535803 1167261560000 12455 Pascal Ave Grand Terrace CA 92313 $ 82.00 $ 82.00 $ 35.00 $ 198.99 13573307 1167261320000 12408 Cardinal Ct Grand Terrace CA 92313 $ 36.76 $ 36.76 $ 35.00 $ 108.52 13535895 1167261140000 12474 Vivienda Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535443 1167261090000 12426 Vivienda Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13604973 1167251640000 12338 Vivienda Ave Grand Terrace CA 92313 $ 374.49 $ 374.49 $ 35.00 $ 783.98 13537030 1167251560000 12375 Vivienda Ave Grand Terrace CA 92313 $ 209.82 $ 209.82 $ 35.00 $ 454.63 13537137 1167251500000 12384 Vivienda Ave Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13570680 1167251450000 22246 Mavis St Grand Terrace CA 92313 $ 62.01 $ 62.01 $ 35.00 $ 159.02 13535731 1167251150000 22197 De Berry St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535613 1167241020000 12215 Michigan St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13604201 1167241010000 12201 Michigan St Grand Terrace CA 92313 $ 191.30 $ 191.30 $ 35.00 $ 417.60 13600836 1167211730000 12742 Dickens Ct Grand Terrace CA 92313 $ 68.38 $ 68.38 $ 35.00 $ 171.76 13536183 1167211700000 12729 Dickens Ct Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13571426 1167211580000 12709 Sandburg Way Grand Terrace CA 92313 $ 32.18 $ 32.18 $ 35.00 $ 99.35 13535914 1167211470000 22005 Tanager St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13600662 1167211220000 21974 Tanager St Grand Terrace CA 92313 $ 71.26 $ 71.26 $ 35.00 $ 177.52 13536718 1167201370000 12630 Sandburg Way Grand Terrace CA 92313 $ 155.54 $ 155.54 $ 35.00 $ 346.08 13535126 1167191040000 12510 Michigan St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13573743 1167171060000 22081 De Berry St Grand Terrace CA 92313 $ 68.38 $ 68.38 $ 35.00 $ 171.76 13536811 1167161100000 22011 Rene Ln Grand Terrace CA 92313 $ 77.04 $ 77.04 $ 35.00 $ 189.07 08/15/24 2 / 3
Exhibit A
CustList Parcel Num Property Address Property City Zip Trash Sewer Admin Fee Total Amount 13537590 1167141170000 22077 Barton Rd Grand Terrace CA 92313 $ 317.58 $ 317.58 $ 35.00 $ 670.15 13535353 0276531300000 23070 Siskin Ct Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13596422 0276531010000 23090 Palm Ave Grand Terrace CA 92313 $ 108.28 $ 108.28 $ 35.00 $ 251.56 13534291 0276421130000 11745 Preston St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535208 0276352050000 11877 Honey Hill Dr Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535012 0276343250000 11763 Arliss Dell Grand Terrace CA 92313 $ 48.31 $ 48.31 $ 35.00 $ 131.61 13535411 0276285260000 11868 Holly St Grand Terrace CA 92313 $ 158.28 $ 158.28 $ 35.00 $ 351.56 13536224 0276284050000 11833 Holly St Grand Terrace CA 92313 $ 80.54 $ 80.54 $ 35.00 $ 196.08 13536317 0276282050000 11755 Holly St Grand Terrace CA 92313 $ 495.46 $ 495.46 $ 35.00 $ 1,025.91 13536652 0276271060000 11805 Arliss Way Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13534216 0276264040000 11895 Kingston St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13604396 0276263100000 22626 Arliss Dr Grand Terrace CA 92313 $ 468.38 $ 468.38 $ 35.00 $ 971.76 13536492 0276247050000 22733 Fairburn Dr Grand Terrace CA 92313 $ 50.54 $ 50.54 $ 35.00 $ 136.08 13537056 0276242060000 22808 Minona Dr Grand Terrace CA 92313 $ 197.77 $ 197.77 $ 35.00 $ 430.53 13536335 0276242050000 22820 Minona Dr Grand Terrace CA 92313 $ 449.97 $ 449.97 $ 35.00 $ 934.93 13570394 0276234040000 22859 Miriam Way Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13534190 0276231010000 11875 Eton Dr Grand Terrace CA 92313 $ 68.38 $ 68.38 $ 35.00 $ 171.76 13592098 0276223060000 22687 Miriam Way Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536443 0276222050000 22770 Miriam Way Grand Terrace CA 92313 $ 68.38 $ 68.38 $ 35.00 $ 171.76 13535599 0276213170000 12033 Preston St Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13535536 0276192090000 22628 Miriam Way Grand Terrace CA 92313 $ 408.28 $ 408.28 $ 35.00 $ 851.56 13536409 0276181080000
11975 Mount Vernon
Ave Grand Terrace CA 92313 $ 340.70 $ 340.70 $ 35.00 $ 716.40 13591826 0275331040000 11823 Greenbrier Ln Grand Terrace CA 92313 $ 136.76 $ 136.76 $ 35.00 $ 308.52 13604814 0275321070000 22535 Canal Cir Grand Terrace CA 92313 $ 578.50 $ 578.50 $ 35.00 $ 1,191.99 13536341 0275241170000 22184 Mcclarren St Grand Terrace CA 92313 $ 340.70 $ 340.70 $ 35.00 $ 716.40 13594341 0275083370000 12041 Rosedale Ave Grand Terrace CA 92313 $ 182.73 $ 182.73 $ 35.00 $ 400.45 13535107 0275083310000 12000 La Cadena Dr Grand Terrace CA 92313 $ 376.65 $ 376.65 $ 35.00 $ 788.30 13598841 0275083150000 12006 La Cadena Dr Grand Terrace CA 92313 $ 340.70 $ 340.70 $ 35.00 $ 716.40 127
PARCELS $ 34,740.99 $ 34,740.99 $ 4,445.00 $ 73,926.97
08/15/24 3 / 3
EXHIBIT B
Acct. No. Account and Name Notes
1569 Golden Star Investment Property, LLC 22200 Barton Rd Grand Terrace, CA 92313 Total= $5,672.45
1570 Quality Medical Corp. 22182 Barton Rd Grand Terrace, CA 92313 Total= $786.80
1593 776
Total= $776.55
1966 Camping World 12438 Michigan St Grand Terrace, CA 92313 Total= $314.61
1973 Wilden Pump 22069 Van Buren St Grand Terrace, CA 92313 Total= $1,076.94
1974 Wilden Pump 22069 Van Buren St Grand Terrace, CA 92313 Total= $90.76
2756 Keeney & Sons, Inc. 12139 Mt. Vernon Ave Grand Terrace, CA 92313 Total= $569.02
2757 Sunoil Retail Group, Inc. 22505 Barton Rd Grand Terrace, CA 92313
EXHIBIT B
Total= $272.28
2759 T & A Lee Properties, LLC 22575 Barton Rd Grand Terrace, CA 92313 Total= $90.76
2856 Richard Cho 22675 Barton Rd Grand Terrace, CA 92313 Total= $181.52
3721 3721 Choung Min Han 22064 Van Buren St Grand Terrace, CA 92313 Total= $706.69
3722 Choung Min Han 12490 Michigan St Grand Terrace, CA 92313 $919.80
3745 Lowbrow Ink 22077 Barton Rd Grand Terrace, CA 92313 Total= $1,020.78
4046 Hajoca 22070 Commerce Way Grand Terrace, CA 92313
Total= $90.76
4514 Inferno Skate 22080 Commerce Way Grand Terrace, CA 92313 Total= $878.85
4596 Sam Padilla 22115 Barton Rd Grand Terrace, CA 92313 Total= $272.28
4656 Angeline Petta 22759 Barton Rd Grand Terrace, CA 92313
EXHIBIT B
Total= $2,782.78
6793 Grand-T-1, LLC 21400 Vivienda Ave Grand Terrace, CA 92313 $1,895.63
7042 Starbucks, LLC 22220 Barton Rd Grand Terrace, CA 92313 $1,357.22
$19,756.48
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AGCY____
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2025-26
THIS AGREEMENT is made and entered into this _____ day of _________________, 2025, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the City of Grand Terrace, hereinafter referred to as “City”.
WITNESSETH:
WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the City and County have determined that it is in the public interest that the County, when requested by City, collect on the County tax rolls the special taxes, fees, and assessments for City.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. County agrees, when requested by City as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of City, and of each zone or improvement district thereof.
2. When County is to collect City’s special taxes, fees, and assessments, City agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the AuditorController by said date.
3. County may charge City an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the City, not to exceed County’s actual cost of collection.
4. City warrants that the taxes, fees, or assessments imposed by City and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).
5. City hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of City’s responsibility under this
2 of 3
AGCY____
agreement, or other action taken by City in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement.
6. The County Auditor-Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned City hereby assumes any and all responsibility for making such a determination. The undersigned City agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, City agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collected by County on City’s behalf, including property taxes, special taxes, fees, or assessments. County may, but is not required to, notify City of its intent to implement any offset authorized by this paragraph.
7. City agrees that its officers, agents and employees will cooperate with County by answering inquiries made to City by any person concerning City’s special tax, fee, or assessment, and City agrees that is officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response.
8. City shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by City shall be void and shall immediately and automatically terminate this agreement
9. This agreement shall be effective for the 2025-26 fiscal year.
10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor-Controller shall have the right to exercise County’s right and authority under this contract including the right to terminate the contract.
11. County’s waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived.
12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so.
3 of 3
AGCY____
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written.
City: City of Grand Terrace
By: _______________________________
Printed Name: _______________________________
Title: _______________________________
Date: June 10, 2025
ENSEN MASON CPA, CFA,
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
SAN BERNARDINO COUNTY
By Authorized Deputy: _______________________________
Printed Name: Franciliza Zyss__________________
Title: Chief Deputy, Property Tax_________
Date: _______________________________
1 of 3
AGCY____
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2025-26
THIS AGREEMENT is made and entered into this _____ day of _________________, 2025, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the_______________________________, hereinafter referred to as “District”.
WITNESSETH:
WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the District and County have determined that it is in the public interest that the County, when requested by District, collect on the County tax rolls the special taxes, fees, and assessments for District.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. County agrees, when requested by District as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of District, and of each zone or improvement District thereof.
2. When County is to collect District’s special taxes, fees, and assessments, District agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the AuditorController by said date.
3. County may charge District an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the District, not to exceed County’s actual cost of collection.
4. District warrants that the taxes, fees, or assessments imposed by District and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).
5. District hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of District’s responsibility under
2 of 3
AGCY____
this agreement, or other action taken by District in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement.
6. The County Auditor-Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned District hereby assumes any and all responsibility for making such a determination. The undersigned District agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, District agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collected by County on District’s behalf, including property taxes, special taxes, fees, or assessments. County may, but is not required to, notify District of its intent to implement any offset authorized by this paragraph.
7. District agrees that its officers, agents and employees will cooperate with County by answering inquiries made to District by any person concerning District’s special tax, fee, or assessment, and District agrees that its officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response.
8. District shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by District shall be void and shall immediately and automatically terminate this agreement
9. This agreement shall be effective for the 2025-26 fiscal year.
10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor-Controller shall have the right to exercise County’s right and authority under this contract including the right to terminate the contract.
11. County’s waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived.
12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so.
3 of 3
AGCY____
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written.
District: _______________________________
By: _______________________________
Printed Name: _______________________________
Title: _______________________________
Date: _______________________________
ENSEN MASON CPA, CFA,
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
SAN BERNARDINO COUNTY
By Authorized Deputy: _______________________________
Printed Name: Franciliza Zyss__________________
Title: Chief Deputy, Property Tax _________
Date: _______________________________
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Public Hearing on Staffing Vacancies Pursuant to Assembly Bill 2561 PRESENTED BY: Michelle Fuentes, Sr. Management Analyst
RECOMMENDATION: RECEIVE AND FILE THIS REPORT AS REQUIRED BY ASSEMBLY BILL 2561 (AB 2561), WHICH OUTLINES THE CITY’S STAFFING LEVELS,
HIRING AND RETENTION PRACTICES, AND BARRIERS TO
RECRUITMENT IN COMPLIANCE WITH THE LAW.
2030 VISION STATEMENT:
This staff report supports Goal #5 engage in proactive communication.
BACKGROUND:
Assembly Bill 2561 (AB 2561), which became effective on January 1, 2025, requires local government agencies with union-represented (non-exempt) employees to conduct a public hearing each year. The goal of the hearing is to review employee vacancy rates and provide information on hiring practices, retention efforts, and recruitment challenges.
If an agency has a vacancy rate of 20% or more in a recognized bargaining unit, and the union requests it, the agency must provide additional data such as the number of applicants and the average time to fill positions. If the vacancy rate is below 20%, a general summary of staffing and recruitment efforts is sufficient.
Although the law recommends that this hearing be held before a city’s budget is adopted, the City of Grand Terrace finalized its FY 2025–26 budget on May 27, 2025, before AB 2561 guidance was widely available. This hearing is being conducted in good faith to ensure compliance and transparency moving forward.
DISCUSSION:
As of early July 2025, the City of Grand Terrace has 12 non-exempt, union-represented positions.
One of these positions is currently vacant, resulting in a vacancy rate of approximately 8.3%. This is below the 20% threshold identified in AB 2561. The City also has 12 exempt, non-union positions, all of which are filled.
To support hiring and retention, the City actively advertises job openings on its official website and on GovernmentJobs.com, a major online recruitment platform for public sector jobs. In May 2024, the City conducted a salary survey comparing its pay ranges to those of nearby cities of similar size.
Based on the results, the City made salary adjustments where financially feasible to help remain competitive within the regional labor market.
The City is also working to update job descriptions to reflect actual duties more accurately. These updates are being completed as positions become vacant, allowing the City to modernize roles and
ensure consistency in responsibilities and expectations before recruitment begins.
Despite these efforts, several challenges remain. As a smaller city, Grand Terrace’s overall budget is limited by its population size, which restricts the City’s ability to offer higher salaries or expand its workforce. In addition, the City does not have the same name recognition as neighboring cities such as Riverside or San Bernardino, which can make it harder to attract applicants. Limited opportunities for promotion or career advancement within the organization may also reduce interest from some candidates.
The City remains committed to improving its hiring practices and workforce retention over time, within the financial and organizational constraints it faces.
ENVIRONMENTAL IMPACT:
This item is not a project under the California Environmental Quality Act (CEQA) and will have no environmental impact.
FISCAL IMPACT:
There is no direct cost to holding this public hearing. Any future financial impacts, such as changes to compensation or staffing levels, would be considered as part of the City’s standard budget development process and subject to Council approval.
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Community Benefit Fund Grant Award to the Grand Terrace Women's Club in the Amount of $2,000
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE GRAND TERRACE WOMEN’S CLUB IN THE AMOUNT OF
$2,000 TO SUPPORT CHRISTMAS FOR CHILDREN.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations; and • Goal #4 – Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the establishment of the Community Benefits Fund Grant Program. The purpose of the Community Benefits Fund Grant Program is to provide funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City.
For Fiscal Year 2025-26, the City Council has approved the use of $20,000 toward community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community Benefits Fund including the Foundation of Grand Terrace, the REC Center, several youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of said grants awarded in each fiscal year.
DISCUSSION:
1. Application received from the Grand Terrace Women’s Club The Grand Terrace Women’s Club is dedicated to community improvement by enhancing the lives of others through volunteer service since 1908.
Below summarizes the current application submitted by the Women's Club:
Project Title: Christmas for Children
Project Activity: This program provides meaningful support to families in need during the holiday season, and we're reaching out to ask for your help. Through many Bingo fundraisers we're able to assist up to six families offering each: a $500 Stater Bros gift card for groceries, a $300 Walmart gift card for household essentials and of course toys for all the children in the household.
Public Purpose: With the grant we can ensure that 6 families will be gifted food, household essentials and toys once again. These families are within the City of Grand Terrace and with the help of our local elementary schools we are able to help the families that are less fortunate in our community.
Amount Requested: $2,000
Utilization of Funds: We use the funds to purchase gift cards to Stater Brothers for the families.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of $2,000 to the Grand Terrace Women’s Club for the Child Help Fund.
Upon City Council approval, the applicant will comply with the following, if they have not already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount including receipts.
2. Ensure that the City is mentioned/included as a sponsor in any material advertising the activity or event.
3. Complete a W-9 form for reporting purposes.
Attached is the application received from the Grand Terrace Women’s Club.
ENVIRONMENTAL IMPACT:
N/A
FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and established in the Community Benefits Fund (Fund 61). If approved, the table below will show the balances of each category remaining in the fund:
FY2025-26 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Jul-2025
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 ($2,000) $8,000 $0 $8,000
61 461-
200
Service
Organizations $10,000 $0 $10,000 ($2,000) $8,000
TOTAL $20,000 ($2,000) $18,000 ($2,000) $16,000
Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 2023-24 2024-25 2025-26 TOTAL 2025-26 TOTAL
TO DATE
Proposed
in
Jul-2025 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball $ 1,136 $ - $ - $ 1,450 $ - $ - $ 2,586 $ - $ 2,586 Grand Terrace High School Football Boosters - - - 2,000 2,000 - $ 4,000 - 4,000 Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 $ 4,000 - 4,000 Grand Terrace High School Boys Basketball - - - - 2,000 - 1,040 $ 3,040 - 3,040 Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 2,000 $ 3,997 - 3,997 Grand Terrace HS Titan Wrestling Booster Club 2,000 $ 2,000 - 2,000 Grand Terrace High School Cheer Booster Club - - - - - - - 2,000 2,000 $ 4,000 - 4,000 Grand Terrace Little League 2,000 - 2,000 - - - $ 4,000 - 4,000 Titan Strickers FC - - - - - - - - 500 2,000 $ 2,500 - 2,500 Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 2,000 $ 8,000 - 8,000 Boy Scout Troop 40 2,000 $ 2,000 - 2,000
Grand Terrace Tribe Baseball Club 2,000 $ 2,000 - 2,000 Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 1,725 2,000 - $ 9,418 - 9,418 $ 4,136 $ 4,671 $ 5,517 $ 6,150 $ 5,997 $ 1,805 $ 3,725 $ 7,040 $ 10,500 $ 2,000 $ 51,541 $ - $ 51,541
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society $ - $ - $ 2,000 $ - $ - $ - $ 2,000 $ - $ 2,000 Drug Alternative Program - 2,000 - - - - $ 2,000 - 2,000 Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 2,000 2,000 $ 12,180 12,180 Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - $ 11,750 - 11,750 Grand Terrace Lions Club - 620 - - - - $ 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - $ 2,000 - 2,000 The REC Center 2,187 310 - 3,100 - - $ 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 1,000 $ 5,000 - 5,000 Christ the Redeemer Catholic Church - - - - - - 310 310 $ 620 620 Grand Terrace Living Word Foursquare Church - - - - - - 2,000 - 1,500 $ 3,500 - 3,500 New City Church - - - - - - - 2,000 $ 2,000 2,000
Grand Terrace Women's Club - - - - - - - - 2,000 $ 2,000 2,000 4,000 Grand Terrace Chamber of Commerce 2,000 $ 2,000 - 2,000 Church Of Fire In Christ - - - - - - - - 2,000 $ 2,000 - 2,000 Academy of Championd Figure Skating Team 2,000 $ 2,000 - 2,000 Family Service Association - - - - 2,000 - - - - $ 2,000 - 2,000 $ 8,287 $ 6,930 $ 5,830 $ 9,100 $ 2,000 $ 4,000 $ 6,310 $ 5,310 $ 9,500 $ - $57,267 $ 2,000 $ 59,267 TOTAL $ 12,423 $ 11,601 $ 11,347 $ 15,250 $ 7,997 $ 5,805 $ 10,035 $ 12,350 $ 20,000 $ 2,000 $ 108,808 $ 2,000 $ 110,808 City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of Jul 1, 2025 and Approved & Proposed Applications for Jul 2025
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Community Benefit Fund Grant Award to Troop 40 BSA in the Amount of $2,000
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION IN THE AMOUNT OF $2,000.00 FOR THE TROOP 40 BSA FOR THEIR
SUMMER CAMP TUITION
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations; and Goal #4 - Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the establishment of the Community Benefits Fund Grant Program. The purpose of the Community Benefits Fund Grant Program is to provide funding for local youth programs, community events, community fee waivers, and to be used as an economic development tool for small business development in the City. Each year, part of these funds has been designated for the City’s annual Light Up Grand Terrace event.
For Fiscal Year 2025-26, the City Council has approved the use of $20,000 toward community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community Benefits Fund including the Foundation of Grand Terrace, the REC Center, several youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of grants awarded by fiscal year and the recipients of said grants awarded in each fiscal year.
DISCUSSION:
I. Application received from Troop 40 BSA
The Organization’s mission is to provide leadership, outdoor, safety and community skills to young men ages 11-18.
Below summarizes the current application submitted by the Organization:
Project Title: 2025 Boy Scout Youth Summer Camp Tuition for Troop 40 at Camp Taquitz, Angeles Oaks.
Project Activity: A 6 night, 7 day wilderness camping experience at Camp Taquitz for scouts to learn and practice outdoor and leadership skills such as First Aid, Swimming, Woodworking, Leatherwork,
Horsemanship, Climbing and Rappeling, Archery, Safe Fire-arms Training, Canoeing, Kayaking, Chess and Game Design. They will additionally be participating in team-building activities and service projects for the camp.
Public Purpose: This event serves as an opportunity to grow and create responsible behaviors in the youth of Grand Terrace. It also serves as a reward for the hard work the boy scouts commit to during the year. Giving the scouts some much-needed exposure to how important the outdoors and nature are to our society.
These experiences help shape the men we expect our scouts to become.
Amount Requested: $2,000.00
Utilization of Funds: To assist in the registration and participation costs for 8 Scouts and 3 leaders to attend Summer Camp.
ENVIRONMENTAL IMPACT:
N/A
FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and established in the Community Benefits Fund (Fund 61). If approved, the table below will show the balances of each category remaining in the fund:
FY2025-26 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
July-2025
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs
$10,000 ($2,000) $8,000 ($2,000) $6,000
61 461-
200
Service
Organizations
$10,000 $0 $10,000 ($2,000) $8,000
TOTAL $20,000 ($2,000) $18,000 ($4,000) $14,000
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov ☐ ☐
CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
ORGANIZATION INFORMATION
Organization Name:
Organization Mission:
Organization Contact #1: Name: Title:
Mailing Address:
City, State, Zip Code
Phone & E-mail: Phone: E-mail:
Organization Contact #2: Name: Title:
Mailing Address:
City, State, Zip Code
Phone & E-mail: Phone: E-mail:
Have you ever applied for funding through the City’s
Community Benefit FUND (CBH) before? Yes No
If yes, please list each time you have applied, the outcome, whether you were granted funding or not, the amount your organization originally requested and the amount approved, if any.
Purpose of
Prior Funding Requests
(if any)
Request
Date
Amount
Requested
Amount
Approved
(if any)
1. 2.
3. 4.
5. Date of Application:
Requested Amount:
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov ☐
☐
☐
☐
☐ ☐
☐
CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
PROJECT INFORMATION
Project/Activity Title:
Project/Activity Description
(description of event the
organization is seeking
funding for)
Describe how the
project/activity is for a
public purpose and
benefits the residents and
or community of Grand
Terrace
Project/Activity Target
Population:
Youth Seniors Women LowIncome
Businesses Disabled
Persons
☐ Yes Entire
Community
Project/Activity Date:
Location of
Project/Activity:
Detailed description of
how the funds will be
utilized.
Negative Impact should
funding not be approved:
Submit completed application to: City of Grand Terrace
City Manager’s Office
22795 Barton Road
Grand Terrace, CA 92313-5295
Attn: Konrad Bolowich
Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 2023-24 2024-25 2025-26 TOTAL 2025-26 TOTAL
TO DATE
Proposed
in
Jul-2025 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball $ 1,136 $ - $ - $ 1,450 $ - $ - $ 2,586 $ - $ 2,586 Grand Terrace High School Football Boosters - - - 2,000 2,000 - $ 4,000 - 4,000 Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 $ 4,000 - 4,000 Grand Terrace High School Boys Basketball - - - - 2,000 - 1,040 $ 3,040 - 3,040 Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 2,000 $ 3,997 - 3,997 Grand Terrace HS Titan Wrestling Booster Club 2,000 $ 2,000 - 2,000 Grand Terrace High School Cheer Booster Club - - - - - - - 2,000 2,000 $ 4,000 - 4,000 Grand Terrace Little League 2,000 - 2,000 - - - $ 4,000 - 4,000 Titan Strickers FC - - - - - - - - 500 2,000 $ 2,500 - 2,500 Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 2,000 $ 8,000 - 8,000 Boy Scout Troop 40 2,000 $ 2,000 2,000 4,000
Grand Terrace Tribe Baseball Club 2,000 $ 2,000 - 2,000 Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 1,725 2,000 - $ 9,418 - 9,418 $ 4,136 $ 4,671 $ 5,517 $ 6,150 $ 5,997 $ 1,805 $ 3,725 $ 7,040 $ 10,500 $ 2,000 $ 51,541 $ 2,000 $ 53,541
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society $ - $ - $ 2,000 $ - $ - $ - $ 2,000 $ - $ 2,000 Drug Alternative Program - 2,000 - - - - $ 2,000 - 2,000 Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 2,000 2,000 $ 12,180 12,180 Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - $ 11,750 - 11,750 Grand Terrace Lions Club - 620 - - - - $ 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - $ 2,000 - 2,000 The REC Center 2,187 310 - 3,100 - - $ 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 1,000 $ 5,000 - 5,000 Christ the Redeemer Catholic Church - - - - - - 310 310 $ 620 620 Grand Terrace Living Word Foursquare Church - - - - - - 2,000 - 1,500 $ 3,500 - 3,500 New City Church - - - - - - - 2,000 $ 2,000 2,000
Grand Terrace Women's Club - - - - - - - - 2,000 $ 2,000 2,000 4,000 Grand Terrace Chamber of Commerce 2,000 $ 2,000 - 2,000 Church Of Fire In Christ - - - - - - - - 2,000 $ 2,000 - 2,000 Academy of Championd Figure Skating Team 2,000 $ 2,000 - 2,000 Family Service Association - - - - 2,000 - - - - $ 2,000 - 2,000 $ 8,287 $ 6,930 $ 5,830 $ 9,100 $ 2,000 $ 4,000 $ 6,310 $ 5,310 $ 9,500 $ - $57,267 $ 2,000 $ 59,267 TOTAL $ 12,423 $ 11,601 $ 11,347 $ 15,250 $ 7,997 $ 5,805 $ 10,035 $ 12,350 $ 20,000 $ 2,000 $ 108,808 $ 4,000 $ 112,808 City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of Jul 1, 2025 and Approved & Proposed Applications for Jul 2025
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Appointing Voting Delegates for Cal Cities 2025 Annual Conference & Expo PRESENTED BY: Daysi Alcocer, City Clerk
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPOINTING DELEGATES AND
ALTERNATES TO THE 2025 CAL CITIES ANNUAL CONFERENCE &
EXPO AS OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND
TERRACE
2030 VISION STATEMENT:
This staff report supports City Council Goal #4 “Develop and Implement Successful Partnerships” by working collaboratively with Public Sector, Local, Regional and State Agencies to facilitate the delivery of services to our community and to secure funding for programs and projects.
BACKGROUND:
The City of Grand Terrace is a member of the League of California Cities. The League’s Annual Legislative Conference is scheduled for October 8, 2025, through October 10, 2025, to be held in the City of Long Beach at the Long Beach Convention Center. Member cities are encouraged to send a City representative as a delegate to represent the City and cast their vote on League policies. Each City is allowed one (1) vote.
On January 14, 2025, the City Council appointed members of the City Council to represent the City on various Boards, Commissions and Committees; Council Member Matt Brown was selected as the voting delegate and Mayor Pro Tem Michelle Sabino was selected as the alternate to represent the City at the League of California Cities Annual Conference, this was a receive and file.
DISCUSSION:
An important part of the Annual Conference is participating in the Annual Business Meeting at the General Assembly. The Annual Business Meeting is scheduled for 8:30 a.m. on Friday, October 10, 2025, at the Long Beach Convention Center. For Grand Terrace to be able to vote at the Annual Business meeting, a Voting Delegate must be determined. In addition, up to two alternate voting delegates may be appointed in the absence of the voting delegate (only one of the two will be allowed to vote).
Consistent with League bylaws, the City’s voting delegate, and up to two alternates, must be designated by the City Council by resolution. Designating the voting delegate and alternates must be done by City Council action. In addition, the voting delegate and alternates must be registered to attend the conference. If the voting delegate cannot attend the complete conference, they may register for Friday only. To be able to cast a vote, at least one voter must be present at the Annual Business Meeting in possession of the voting delegate card and a Voting Delegate sticker.
The League of California Cities has requested attending cities to submit by September 26, 2025, a Resolution designating the voting delegate and up to two alternates. Adoption of the attached Resolution will satisfy League requirements and enable the City of Grand Terrace to participate in the League's Annual Business Meeting, scheduled for Friday, October 10, 2025.
At this time, based on the above, it is recommended that the City Council designate one (1) delegate and one (1) alternate from the City Council to represent the City of Grand Terrace at the League of California Cities Annual Business meeting.
ENVIRONMENTAL IMPACT:
None.
FISCAL IMPACT:
None.
CC Reso No. 2025-xx Page 1 of 2 July 8, 2025
RESOLUTION NO. 2025-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPOINTING DELEGATES AND
ALTERNATES TO THE 2025 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE AS OFFICIAL REPRESENTATIVES OF THE
CITY OF GRAND TERRACE
WHEREAS, the League of California Cities (“League”) will be having its 2025 Annual Conference from October 8, 2025, to October 10, 2025, in Long Beach, California; and
WHEREAS, the League’s 2025 Annual Conference will have an Annual Business Meeting on Friday, October 10, 2025, in which the League’s membership may consider and take action on resolutions that establish League policy; and WHEREAS, in order to participate in the Annual Business Meeting and to attend the League’s 2025 Annual Conference, the Bylaws of the League require the City Council to appoint, by a majority vote, a primary Voting Delegate and up to two (2) Alternate Voting Delegates, one (1) of whom may vote in the Annual Business Meeting in the event that the primary designated voting delegate is unable to serve in that capacity; and WHEREAS, the City Council now desires to appoint a Voting Delegate and Alternate Voting Delegate to the 2025 League of California Cities Annual Conference.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. is hereby appointed to serve as the Voting
Delegate to the 2025 League of California Cities Annual Conference representing the City of Grand Terrace.
SECTION 2. is hereby appointed to serve as the Alternate Voting Delegate to the 2025 League of California Cities Annual Conference representing the City of Grand Terrace.
SECTION 3. The City Clerk of the City of Grand Terrace shall certify to the passage and adoption of this Resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.
SECTION 4. The City Clerk of the City of Grand Terrace is directed to submit a certified copy of this Resolution before September 26, 2025, to the League of California Cities.
CC Reso No. 2025-xx Page 2 of 2 July 8, 2025
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 8th day of July 2025. ________________________________
Bill Hussey
Mayor
ATTEST:
_________________________
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:
_________________________
Adrian R. Guerra
City Attorney
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Future Agenda Item for Review of Existing Marijuana Policies and Ordinances
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: THAT THE CITY COUNCIL TAKE NO ACTION AND MAKE NO
MODIFICATIONS TO THE EXISTING MARIJUANA-RELATED POLICIES
AND ORDINANCES IN THE GRAND TERRACE MUNICIPAL CODE AT
THIS TIME
2030 VISION STATEMENT:
This staff report supports Goal #2, Maintain Public Safety and Goal #5, Engage in Proactive Communication.
BACKGROUND:
In 2016, California voters approved Proposition 64 (Adult Use of Marijuana Act), which legalized the personal possession and cultivation of cannabis for adults over 21 and authorized the state to license commercial cannabis activity. However, the proposition also granted local governments broad authority to regulate or prohibit cannabis-related businesses and land uses within their jurisdictions. In 2023, the City Council was appraised of current California laws relating to cannabis activities and at that time staff were requested to provide periodic updates.
In response, the City of Grand Terrace adopted a series of ordinances prohibiting commercial cannabis businesses and establishing limited regulations on personal cultivation, consistent with state law. The City's regulations were developed through community engagement, legal analysis, and policy discussion, with a focus on maintaining public safety, protecting community character, and minimizing administrative and enforcement burdens.
The current provisions of the Grand Terrace Municipal Code prohibit all commercial cannabis activity, including retail dispensaries, cultivation, distribution, testing, and manufacturing, while allowing limited personal cultivation as permitted by state law.
DISCUSSION:
Staff conducted a routine review of the City's cannabis-related policies to evaluate the need for any updates or revisions, which included the following:
• Review of code enforcement activity related to cannabis since adoption of the existing ordinances
• Assessment of public feedback, complaints, or inquiries • Consideration of updates to state regulations and market trends
Based on this review, staff found the following:
1. Consistency with Community Values:
The prohibition on commercial cannabis activity continues to reflect the values and preferences previously expressed by the Grand Terrace community.
2. Low Rate of Cannabis-Related Complaints:
The City has not experienced a significant volume of complaints or violations related to personal cultivation or illegal dispensary operations.
3. Effective Enforcement Tools in Place:
The current code provides adequate authority for staff to respond to cannabis-related code enforcement issues, including illegal commercial activity.
4. No Mandate for Local Commercial Activity:
State law continues to allow cities to prohibit commercial cannabis use. There is no legal obligation to revise the City’s existing prohibitions.
5. No Immediate Economic Benefit Identified:
While some jurisdictions have pursued cannabis as a revenue source, the potential fiscal benefit to Grand Terrace is uncertain and may not outweigh the costs and community impacts.
In light of these findings, staff recommends maintaining the status quo. Reconsideration may be appropriate in the future if there is significant community demand, a shift in state law, or new enforcement challenges.
ENVIRONMENTAL IMPACT:
No environmental review is required, as no changes to policies or ordinances are being proposed.
FISCAL IMPACT:
There is no fiscal impact associated with taking no action. Maintaining the current regulatory framework avoids new administrative and enforcement costs.
AGENDA REPORT
MEETING DATE: July 8, 2025
TITLE: Elimination of Existing City Positions
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE AUTHORIZING THE CITY MANAGER TO ELIMINATE
EXISTING POSITIONS AND APPROVING AN AMENDMENT TO THE CITY
OF GRAND TERRACE PERSONNEL RULES TO REFLECT THE GRANT
OF AUTHORITY
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensure our Fiscal Viability BACKGROUND:
The City Manager, as the administrative head of the municipal organization pursuant to the Grand Terrace Municipal Code (GTMC) 2.08.080, is responsible for the day-to-day management of City operations, including the administration of personnel in accordance with adopted policies, labor agreements, and budgetary guidelines. The City Council has the authority to abolish positions pursuant to GTMC 2.24.060.
DISCUSSION:
The City Manager, as the administrative head of the municipal organization, is entrusted with the dayto-day management of City operations, including the administration of personnel. Delegation of this responsibility to the City Manager will allow for the implementation of timely, strategic adjustments to the workforce, improving organizational effectiveness.
The City Manager shall notify the City Council in writing of any position eliminations within fifteen (15) calendar days of such action. This will provide proper oversight from the Council on such eliminations. This action does NOT allow for the City Manager to create positions, nor to exceed adopted budget expenditures beyond those approved by the City Council.
It is therefore recommended that the City Council adopt a Resolution authorizing the City Manager to eliminate positions and approving an amendment to the City of Grand Terrace Personnel Rules to reflect the grant of authority.
ENVIRONMENTAL IMPACT:
None.
FISCAL IMPACT:
None.
CC Reso No. 2025-xx Page 1 of 3 July 8, 2025
RESOLUTION NO. 2025-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AUTHORIZING THE CITY MANAGER TO ELIMINATE EXISTING
POSITIONS AND APPROVING AN AMENDMENT TO THE CITY OF GRAND
TERRACE PERSONNEL RULES TO REFLECT THE GRANT OF
AUTHORITY
WHEREAS, the City Council of the City of Grand Terrace is responsible for the establishment of policies that ensure the responsible, effective, and fiscally sound operation of municipal government; and
WHEREAS, the City Manager, as the administrative head of the municipal organization, is responsible for the day-to-day management of City operations, including the administration of personnel in accordance with adopted policies, labor agreements, and budgetary guidelines; and
WHEREAS, the City Council recognizes the importance of giving the City Manager the necessary authority to implement timely, strategic adjustments to the workforce to improve organizational effectiveness, eliminate redundancy, support professional development, and ensure that public funds are spent efficiently and responsibly; and
WHEREAS, authorizing the City Manager to eliminate positions promotes operational flexibility, encourages innovation, and supports the City’s ability to respond effectively and timely to emerging challenges and opportunities; and WHEREAS, this authority will support implementation of City Council priorities and enable the City Manager to align personnel with budgeted resources and departmental goals, while remaining in compliance with all applicable laws, labor agreements, and personnel rules; and
WHEREAS, it is the intent of the City Council to preserve appropriate oversight and transparency by requiring that the City Manager provide regular notice of actions taken under this Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. AUTHORITY GRANTED. The City Council hereby delegates to the City Manager the authority as set forth in Grand Terrace Municipal Code section
2.24.060 to permanently eliminate existing City positions when such eliminations are determined, in the sole discretion of the City Manager, to be necessary and appropriate.
CC Reso No. 2025-xx Page 2 of 3 July 8, 2025
SECTION 2. APPLICABILITY. The authority granted herein to the City Manager applies to all departments and divisions within the City of Grand Terrace.
SECTION 3. NOTIFICATION REQUIREMENT. To maintain transparency and Council awareness:
• The City Manager shall notify the City Council in writing of any position eliminations within fifteen (15) calendar days of such action. • The notice shall include the title of the eliminated position, department, date of position elimination, and a brief rationale for the action.
SECTION 4. BUDGETARY COMPLIANCE. All position elimination decisions shall remain consistent with the City’s adopted budget and shall not result in unauthorized expenditures beyond those approved by the City Council.
SECTION 5. PERSONNEL RULES. The City Council hereby approves and adopts the amended Personnel Rules attached hereto as Exhibit “A,” to reflect the authority granted to the City Manager as set forth herein.
SECTION 6. SEVERABILITY. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, the remainder of the Resolution and the application of such provisions to other persons or circumstances shall not be affected thereby.
SECTION 7. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption and shall remain in effect unless modified or rescinded by future action of the City Council.
CC Reso No. 2025-xx Page 3 of 3 July 8, 2025
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 8th day of July 2025. ________________________________
Bill Hussey
Mayor
ATTEST:
_________________________
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:
_________________________
Adrian R. Guerra
City Attorney
01247.0004 1020594.2 7/1/2025
CITY OF GRAND TERRACE
Personnel Rules and Regulations
Adopted by Resolution 2024 - __, October 8, 2024
Amended July 8, 2025
01247.0004 1020594.2 7/1/2025 i
TABLE OF CONTENTS
Page
SECTION 1. INTRODUCTION ...................................................................................................1
1.1 Purpose.....................................................................................................................1
1.2 Applicability of Rules..............................................................................................1
1.3 Equal Employment Opportunity..............................................................................1 SECTION 2. DEFINITIONS.........................................................................................................2
2.1 Active Service..........................................................................................................2
2.2 Advancement ...........................................................................................................2
2.3 Applicant..................................................................................................................2
2.4 Appointing Authority...............................................................................................2
2.5 Appointment ............................................................................................................2
2.6 At-Will Employee....................................................................................................2
2.7 Certification .............................................................................................................2
2.8 Class or Classification..............................................................................................2
2.9 Classification Plan ...................................................................................................2
2.10 Classified Service.....................................................................................................2
2.11 Compensation ..........................................................................................................2
2.12 Compensation Plan ..................................................................................................2
2.13 Compensatory Time Off (CTO)...............................................................................2
2.14 Continuous Service ..................................................................................................3
2.15 Deferred Compensation ...........................................................................................3
2.16 Department...............................................................................................................3
2.17 Department Head .....................................................................................................3
2.18 Direct Appointment .................................................................................................3
2.19 Domestic Partner......................................................................................................3
2.20 Eligibility List ..........................................................................................................3
2.21 Employee .................................................................................................................3
2.22 Exempt Employees ..................................................................................................3
2.23 Fringe Benefit(s) ......................................................................................................3
2.24 Full-time Employee .................................................................................................3
2.25 Furlough...................................................................................................................3
2.26 Interim Appointment................................................................................................3
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2.27 Intermittent Service..................................................................................................3
2.28 Layoff.......................................................................................................................3
2.29 Leave........................................................................................................................3
2.30 Length of Service.....................................................................................................4
2.31 Non-exempt Employee ............................................................................................4
2.32 On-Call Employee ...................................................................................................4
2.33 Part-time Employee .................................................................................................4
2.34 Pay Rate ...................................................................................................................4
2.35 Personnel Officer .....................................................................................................4
2.36 Position ....................................................................................................................4
2.37 Probationary Employee............................................................................................4
2.38 Promotion.................................................................................................................4
2.39 Regular Rate of Pay .................................................................................................4
2.40 Regular Employee....................................................................................................4
2.41 Probationary Release ...............................................................................................4
2.42 Seasonal Employee ..................................................................................................4
2.43 Skelly Officer...........................................................................................................4
2.44 Spouse......................................................................................................................5
2.45 Suspension ...............................................................................................................5
2.46 Temporary Appointment..........................................................................................5
2.47 Termination..............................................................................................................5
2.48 Transfer....................................................................................................................5
2.49 Work Day...............................................................Error! Bookmark not defined.
SECTION 3. CLASSIFICATION PLAN......................................................................................6
3.1 Classification Plan ...................................................................................................6
3.2 Reclassification........................................................................................................6 SECTION 4. RECRUITMENT, SELECTION PROCESS AND APPOINTMENTS..................7
4.1 Job Announcement...................................................................................................7
4.2 Application Forms ...................................................................................................7
4.3 Disqualification of Applications..............................................................................7
4.4 Supplemental Information to Applications..............................................................7
4.5 Examinations............................................................................................................8
4.6 Eligibility Lists ........................................................................................................9
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4.7 Appointments...........................................................................................................9
4.8 Direct Appointments..............................................................................................10
4.9 Probationary Employment .....................................................................................10
4.10 Employment of Relatives.......................................................................................11 SECTION 5. COMPENSATION ................................................................................................13
5.1 Compensation Schedule.........................................................................................13
5.2 Pay Ranges.............................................................................................................13
5.3 Application of Compensation Schedule.................................................................13
5.4 Recognition Award ................................................................................................14
5.5 "Y" Rate .................................................................................................................14
5.6 Out of Class Pay.....................................................................................................14
5.7 On-Call Pay............................................................................................................15
5.8 Cost of Living Adjustment (COLA)......................................................................15
5.9 Salary Schedule Adjustments. ...............................................................................15
5.10 Council Approval Required. ..................................................................................15 SECTION 6. HEALTH AND RETIREMENT BENEFITS........................................................16 SECTION 7. ATTENDANCE AND HOURS OF WORK .........................................................17
7.1 Hours of Work .......................................................................................................17
7.2 Notification of Late Arrival or Absence ................................................................17
7.3 Meal Period............................................................................................................17
7.4 Rest Period.............................................................................................................17 SECTION 8. OVERTIME...........................................................................................................18
8.1 Work Week ............................................................................................................18
8.2 Regular Rate of Pay ...............................................................................................18
8.3 Overtime ................................................................................................................18
8.4 Prior Approval .......................................................................................................18
8.5 Compensatory Time Off ........................................................................................18
8.6 Employee Cash Out ...............................................................................................18 SECTION 9. PERFORMANCE EVALUATION.......................................................................19
9.1 Performance Evaluations for Probationary Employees .........................................19
9.2 Performance Evaluations for Regular Employees .................................................19
9.3 Special Evaluations................................................................................................19
9.4 Authority................................................................................................................19
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9.5 Performance Evaluation Meeting ..........................................................................19
9.6 No Appeal Right ....................................................................................................19 SECTION 10. VACATION LEAVE AND HOLIDAYS .............................................................20
10.1 Scheduling of Vacation Leave...............................................................................20
10.2 Unused Vacation Leave Upon Separation .............................................................20
10.3 Effect of Holiday on Vacation Leave ....................................................................20
10.4 Floating Holidays...................................................................................................20
10.5 Holiday Pay............................................................................................................20 SECTION 11. SICK LEAVE ........................................................................................................21
11.1 Definition of Sick Leave........................................................................................21
11.2 Sick Leave Use ......................................................................................................21
11.3 Abuse of Sick Leave ..............................................................................................22
11.4 Excessive Use of Sick Leave .................................................................................22
11.5 Return to Work from Sick Leave...........................................................................22 SECTION 12. OTHER LEAVES..................................................................................................23
12.1 Work Related Court Appearances .........................................................................23
12.2 Other Court Appearances.......................................................................................23
12.3 Jury Duty Leave.....................................................................................................23
12.4 Military Leave........................................................................................................23
12.5 Paid Administrative Leave.....................................................................................23
12.6 Leave of Absence Without Pay..............................................................................23
12.7 Bereavement Leave................................................................................................24
12.8 Reproductive Loss Leave.......................................................................................24 SECTION 13. FAMILY AND MEDICAL CARE LEAVE..........................................................25 SECTION 14. PREGNANCY DISABILITY LEAVE..................................................................26 SECTION 15. RESIGNATION, LAYOFFS AND FURLOUGHS ..............................................27
15.1 Types of Separation ...............................................................................................27
15.2 Resignation ............................................................................................................27
15.3 Job Abandonment ..................................................................................................27
15.4 Layoff.....................................................................................................................27
15.5 Furloughs ...............................................................................................................27 SECTION 16. DISCIPLINE POLICY AND PROCEDURES......................................................28
16.1 Causes for Discipline .............................................................................................28
01247.0004 1020594.2 7/1/2025 v
16.2 Types of Discipline................................................................................................29
16.3 Discipline Procedures ............................................................................................30 SECTION 17. GRIEVANCE PROCEDURE................................................................................35
17.2 Step I: Informal Resolution with Supervisor .........................................................35
17.3 Step II: Department Head ......................................................................................35
17.4 Step III: Personnel Officer.....................................................................................35
17.5 Time Limits............................................................................................................35 SECTION 18. PERSONNEL FILE...............................................................................................36
18.2 Notification of Changes in Personal Information ..................................................36
18.3 Medical Information ..............................................................................................36
18.4 References and Release of Information in Personnel Files ...................................37
18.5 Employee Access to Personnel File.......................................................................37
18.6 Access to Confidential Information.......................................................................37 SECTION 19. OUTSIDE EMPLOYMENT..................................................................................39
19.2 Authorization .........................................................................................................39
19.3 Determination of Inconsistent Activities ...............................................................39
19.4 Revocation .............................................................................................................40
19.5 Appeal....................................................................................................................40
19.6 Use of City Equipment Prohibited.........................................................................40
19.7 Violations and Penalties.........................................................................................40 SECTION 20. DISCRIMINATION, HARASSMENT AND RETALIATION POLICY ............41
20.7 Definitions..............................................................................................................41
20.8 Actions to be Taken Upon Learning of Possible Harassment or Discrimination........................................................................................................43
20.9 Confidentiality .......................................................................................................44
20.10 Responsibilities......................................................................................................45
20.11 Dissemination of Policy.........................................................................................46 SECTION 21. POLITICAL ACTIVITY POLICY........................................................................47 SECTION 22. DRUG AND ALCOHOL POLICY.......................................................................49
22.7 Scope of Policy ......................................................................................................49
22.8 Searches .................................................................................................................49
22.9 Drug and Alcohol Testing......................................................................................49
22.10 Employee’s Responsibilities..................................................................................50
01247.0004 1020594.2 7/1/2025 vi
22.11 Management Responsibilities ................................................................................51
22.12 Drug-Free Awareness Program..............................................................................51 SECTION 23. USE OF CITY PROPERTY AND EQUIPMENT POLICY.................................52
23.4 Use of City Vehicles ..............................................................................................52
23.5 Use of Privately Owned Vehicles..........................................................................53
23.6 Vehicle Operation Guidelines................................................................................54
23.7 Driver’s License.....................................................................................................55 SECTION 24. ELECTRONIC EQUIPMENT USE POLICY.......................................................56
24.4 Communications Through Other Systems or Networks ........................................57
24.5 Misuse....................................................................................................................57
24.6 Consequences of Misuse........................................................................................58
24.7 Access to Remote Email ........................................................................................58
24.8 City Email ..............................................................................................................58
24.9 Cell Phone Use.......................................................................................................58
24.10 Minimal Personal Use of Communications Equipment Permitted........................59 SECTION 25. SOCIAL MEDIA USE POLICY...........................................................................60
25.3 Employee Use of Social Media..............................................................................60 SECTION 26. VIOLENCE IN THE WORKPLACE POLICY ....................................................61
26.2 Prohibited Behavior ...............................................................................................61
26.3 Weapons.................................................................................................................61
26.4 Workplace Violence or Abuse...............................................................................61
26.5 Incident Reporting Procedures...............................................................................61
26.6 Investigation...........................................................................................................62
26.7 Management Responsibility...................................................................................62
26.8 Follow-Up Disciplinary Procedures ......................................................................62 SECTION 27. OTHER EMPLOYEE CONDUCT POLICIES.....................................................63
27.1 Dress Code Policy..................................................................................................63
27.2 Tattoo and Body Art Policy ...................................................................................63
27.3 Piercing Policy.......................................................................................................63
27.4 Smoking/Use of Tobacco Products Policy ............................................................64
01247.0004 1020594.2 7/1/2025 1
SECTION 1. INTRODUCTION
1.1 Purpose – These personnel rules and regulations of the City of Grand Terrace (“City”) are adopted to ensure complete understanding of personnel policies by the City's employees, to develop fairness of application throughout the City's several departments, and to serve as guidelines for the administration of Personnel matters. The City reserves the right to change or modify the terms and conditions set forth at its discretion and without prior notice to employees.
These rules do not constitute a contract of employment. Nor shall these rules be interpreted to create a property interest in employment with the City.
1.2 Applicability of Rules – Unless otherwise specified in the rules, these rules shall apply to all individuals employed by or volunteering for the City.
1.3 Equal Employment Opportunity – The City affords equal employment opportunity for all qualified employees and applicants as to all terms of employment, including compensation, hiring, training, promotion, transfer, discipline and termination. The City prohibits discrimination against employees or applicants for employment on the basis of race, color, religion, sex, gender, gender expression, gender identity, national origin, ancestry, citizenship, age, marital status, physical or mental disability, medical condition, genetic information, sexual orientation, veteran status or any other basis protected by law. Employees who believe they have experienced any form of employment discrimination are encouraged to report this immediately using the complaint procedure set forth in the Discrimination, Harassment and Retaliation Policy set forth herein.
01247.0004 1020594.2 7/1/2025 2
SECTION 2. DEFINITIONS
2.1 Active Service – shall mean actual time worked, holidays with pay, leaves of absence with pay, leaves of absence without pay not to exceed 14 calendar days, and leaves of absence without pay not to exceed one year for which Worker's Compensation is paid. It shall also include Saturdays and Sundays or other regular days off which are immediately preceded or immediately followed by other time worked.
2.2 Advancement – shall mean a salary increase within a range of compensation provided for each position, which is conditioned upon a given minimum term of meritorious service in the same position and which is made without examination.
2.3 Applicant – shall mean a person who has made application to take a City examination.
2.4 Appointing Authority – shall mean the City Manager.
2.5 Appointment – shall mean the offer to, and acceptance by, a person of a position either on a regular or temporary basis.
2.6 At-Will Employee – shall mean an employee who serves at the pleasure of the City. An at-will employee may be removed at any time without cause or right to appeal. An employee who moves into an at-will position from regular status shall be an at-will employee. The list of all current at-will positions shall be referenced in Appendix A to the rules. All probationary employees are at-will employees.
2.7 Certification – shall mean endorsement as meeting required minimum standards for a vacant position.
2.8 Class or Classification – shall mean a group of positions, with such similarity in respect to their duties and responsibilities that similar requirements as to education, experience, knowledge, and ability should be demanded of incumbents, that similar tests of fitness may be used to choose qualified employees, and that the same schedule of compensation may apply with equity under substantially the same employment conditions.
2.9 Classification Plan – shall mean the official or approved system of grouping positions into appropriate classes.
2.10 Classified Service – shall mean all offices, positions, and employment in the City service, except those expressly designated as unclassified in City Ordinances.
2.11 Compensation – shall mean any salary, wage, fee, allowance paid to an employee for performing the duties and exercising the responsibilities of a position.
2.12 Compensation Plan – shall mean the official schedule of pay approved by the City Council assigning one salary or wage range to each class title.
2.13 Compensatory Time Off (CTO) – Time accrued or taken off from work, with pay, in lieu of paid overtime compensation.
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2.14 Continuous Service – shall mean City service uninterrupted by separation.
2.15 Deferred Compensation – shall mean tax-deferred monies held in an account until time of termination or retirement from the City.
2.16 Department – shall mean an administrative branch including a group of employees under the immediate charge of a department head.
2.17 Department Head – shall mean the head of a City department; and also includes the City Clerk.
2.18 Direct Appointment – shall mean an appointment within City service which is authorized to be made foregoing otherwise required recruitment, testing and appointment processes; typically limited to the City Manager and City Attorney.
2.19 Domestic Partner – shall mean two adults who have chosen to share one another's lives in an intimate and committed relationship of mutual caring, as may from time to time be defined in the California Family Code.
2.20 Eligibility List – shall mean the ranking of eligibility for a vacancy in order of overall qualification.
2.21 Employee – shall mean an individual who is legally an incumbent of a position in the classified service, or who is on leave of authorized absence with the right to return to his position.
2.22 Exempt Employees – shall mean an employee who is designated by the Classification Plan as exempt from the overtime requirements under the Fair Labor Standards Act (FLSA). Exempt employees shall not receive compensation for overtime work. Their monthly salary shall be considered full compensation for all hours worked. A list of all current exempt positions shall be referenced in the City’s Classification Plan.
2.23 Fringe Benefit(s) – shall mean an employment benefit (health insurance, paid holiday, etc.) granted by an employer that involves a money cost without affecting basic wage rates.
2.24 Full-time Employee – shall mean an employee whose position is budgeted to work 40 hours per week. Full-time employees receive benefits.
2.25 Furlough – shall mean the temporary modification of normal working hours or benefits for reasons of economy, efficiency or non-disciplinary reason.
2.26 Interim Appointment – shall mean a short-term appointment made from an eligibility list.
2.27 Intermittent Service - shall mean City service interrupted by separation.
2.28 Layoff – shall mean the involuntary separation of an employee from a position for reasons of economy, efficiency or other non-disciplinary reason.
2.29 Leave – shall mean an approved type of absence from work as provided for by these rules.
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2.30 Length of Service – shall include Saturdays, Sundays, and other regular days off which are immediately preceded or immediately followed by normal workdays.
2.31 Non-exempt Employee – shall mean an employee who is not designated by the City Manager as exempt from the overtime requirements under the FLSA. Non-exempt employees are eligible to receive compensation for overtime work.
2.32 On-Call Employee – shall mean an employee that does not work a regular schedule, and works intermittently as needed.
2.33 Part-time Employee – shall mean an employee whose position is budgeted to work less than 40 hours per week. Part-time employees may receive benefits as provided herein.
2.34 Pay Rate – shall mean a specific dollar amount expressed as either an annual rate, a monthly rate, a semimonthly rate, a biweekly rate, or an hourly rate.
2.35 Personnel Officer – shall have the same meaning as the Grand Terrace Municipal Code, Section 2.24, including such amendments to that Section as may from time to time be made.
2.36 Position – shall mean a specific office of employment, whether occupied or vacant, calling for the performance of certain duties and the carrying of certain responsibilities by one individual, either on a full-time or part-time basis.
2.37 Probationary Employee – shall mean an employee serving in the probationary period of employment. Probationary employees are at-will employees.
2.38 Promotion – shall mean elevation of an employee to a position which requires a greater level of skills, and has a maximum salary higher than that of the employee's former position.
2.39 Regular Rate of Pay – is defined under the FLSA and is determined by dividing the employee’s total remuneration for employment in any work period by the total number of hours that remuneration is intended to compensate.
2.40 Regular Employee – shall mean an employee who satisfactorily completes probationary service and maintains continuing regular appointment.
2.41 Probationary Release – shall mean the dismissal from City service of an employee who has not successfully completed the probationary period, or the return of a regular employee to a position in which the employee previously acquired regular status who did not successfully complete a promotional probationary period.
2.42 Seasonal Employee – shall mean an employee hired on a temporary basis to work only a part of the year due to seasonal employment. Seasonal employees do not receive any City benefits.
2.43 Skelly Officer – shall mean the City official designated as having authority to render a final disciplinary decision in the pending matter; typically the department head or equivalent, or the City Manager.
01247.0004 1020594.2 7/1/2025 5
2.44 Spouse – a person with who exists a matrimonial relationship recognized under the laws of the State of California.
2.45 Suspension – shall mean a temporary separation of an employee from City service for disciplinary purposes or pending the completion of an investigation of charges made against an employee. Suspensions shall be without pay unless the employee is notified otherwise by the City.
2.46 Temporary Appointment – shall mean an appointment not made from an eligible list for short-term employment of less 1,000 hours per fiscal year or less than 125 days per fiscal year.
Unless specifically provided herein, temporary employees do not receive any City benefits.
2.47 Termination – shall mean the separation of an employee from City service because of retirement, resignation, death or dismissal.
2.48 Transfer – shall mean assignment of an employee from one position to another position having the same maximum salary range, and requiring substantially the same level of skills. A transfer can take place within a department, between departments, between positions of the same class, or between positions of different classes.
2.49 Workday – shall mean the scheduled number of hours an employee is required to work per day.
01247.0004 1020594.2 7/1/2025 6
SECTION 3. CLASSIFICATION PLAN
3.1 Classification Plan – The Personnel Officer shall ascertain and record the duties and responsibilities of all positions in the classified service and, after consulting with affected department heads, shall recommend a classification plan for such positions. The plan and any revisions thereof shall become effective upon approval of the City Council. (a) Following the adoption of the classification plan, the Personnel Officer shall allocate every position in the classified service to one of the classifications established by the plan.
(b) When a new position is created, and before such position may be filled, no person shall be appointed or employed to fill the position until the classification plan has been amended to provide for the new position.
3.2 Reclassification – The Personnel Officer may initiate a reclassification review to determine whether the duties of a position necessitate reclassification of the position to a more appropriate classification. Upon completion of the reclassification review, the Personnel Officer shall make a recommendation regarding reclassification to the City Council. (a) The Personnel Officer shall determine whether to maintain or change the annual performance review date of a reclassified employee.
01247.0004 1020594.2 7/1/2025 7
SECTION 4. RECRUITMENT, SELECTION PROCESS AND APPOINTMENTS
4.1 Job Announcement – Whenever an open competitive examination is to be utilized to fill a position, upon authorization of the Personnel Officer, an appropriate flyer shall be posted on the City’s website and as otherwise deemed appropriate by the Personnel Officer. The announcement shall include:
- The title and pay for the position;
- FLSA Status (exempt or non-exempt and basis thereof); - The nature of the work to be performed;
- The minimum qualifications;
- A statement whether the position is at-will;
- The time and place of the examination, if known, and/or if a psychological examination, and/or a drug screen will be required following a conditional offer of employment; and
- Such other information as determined in the discretion of the Personnel Officer.
In instances where posting a job announcement would detrimentally delay the filling of a vacancy, the City, in its sole discretion, may dispense with this requirement and fill the position from immediately available sources.
4.2 Application Forms – Job applications shall be made on forms authorized by the Personnel Officer. Such forms shall require information covering training, experience, and other pertinent information as deemed necessary by the Personnel Officer. Defective, incomplete, or untimely applications may be returned to the applicant with notice to amend and re-file, provided that the time for receiving applications has not expired. Whenever an application is rejected, notice of such rejection shall be mailed or emailed to the applicant by the Personnel Officer. Applications received at times other than following announcements as set forth above shall be destroyed or returned to the applicant at the discretion of the Personnel Officer.
4.3 Disqualification of Applications – The Personnel Officer may reject any application which is not properly completed or which indicates on its face that the applicant does not meet the minimum qualifications for the position. Applications may also be rejected for reasons, which, in the judgment of the Personnel Officer would render the applicant unsuitable for the position.
Whenever an application is rejected, the Personnel Officer shall email the notice of such rejection to the applicant. Defective applications may be returned to the applicant with notice of the defect, provided the time limit for receiving applications has not expired when the defect is detected.
Although the Personnel Officer is not required to return defective applications, all defective applications during any recruitment must be treated identically.
4.4 Supplemental Information to Applications – Applicants may be required to provide supplementary information, including but not limited to:
01247.0004 1020594.2 7/1/2025 8
- Resumes;
- Licenses;
- Certifications;
- Diplomas;
- Letters of recommendation; and
- References.
Although such supplementary information may be used in evaluating an individual applicant’s qualifications, it shall not substitute for a completed application form. Should an applicant be appointed to a position, the supplemental information shall become a part of the individual’s permanent employment records.
4.5 Examinations
(a) The Personnel Officer will determine the manner and methods of administering examinations. All examinations shall be job-related.
(b) Examinations shall be competitive and may consist of written tests, oral tests, performance tests, evaluations of prior training and performance, experience and education, interviews, style assessments, file review, or any combination thereof.
Tests shall be administered in a manner that provides all qualified applicants a fair and reasonable opportunity to demonstrate their skills, as those skills relate to the vacant position. Some positions may require a background check. The Personnel Officer will determine what is fair and reasonable as it relates to this paragraph. (c) The content of all examinations designed to differentiate between qualified applicants shall be kept confidential prior to the administration of the examination.
The nature of the examination (oral, written, or practical) shall be communicated to all applicants so that each applicant may come to the examination prepared to demonstrate their skills, as those skills relate to the vacant position. The method of communication shall be similar for all applicants.
(d) Appointment to certain positions may be made contingent upon the applicant/employee passing a job-related medical and/or psychological examination to the satisfaction of the Personnel Officer following a conditional offer of employment. Such examination shall only be required after a conditional offer of employment has been made.
(e) Applicants who receive a conditional offer of employment may need to successfully complete drug and alcohol testing prior to their initial employment by the City. (f) Any medical records will be kept confidential and will be kept separately from nonmedical personnel records. Such records are accessible only by the Personnel Officer, the City’s legal counsel, first aid and safety personnel in case of
01247.0004 1020594.2 7/1/2025 9
emergency, and supervisors who are responsible for identifying reasonable accommodations. Medical records and information contained therein must be released if so required by state or federal law; to ensure the utmost confidentiality required by law, only the minimum necessary amount of information will be released
(g) No person shall be denied employment or failed on a pre-employment medical and/or psychological examination because of a physical or mental disability if such person can perform the essential functions of the job for which they received a conditional offer of employment with or without reasonable accommodation unless the applicant/employee cannot perform the job without presenting a direct threat to the health and safety of himself/herself or others or without creating undue hardship for the City.
4.6 Eligibility Lists
(a) After completion of an open or promotional examination, the Personnel Officer shall prepare an eligibility list consisting of the names of candidates who passed the examination arranged in order of final score from the highest to the lowest (or arranged alphabetically).
(b) Notwithstanding any other provision of these rules, if there are less than 3 names on an eligibility list, the Personnel Officer may declare such list void and fill the position by any method permitted by these rules, including but not limited to, undertaking new recruiting and testing procedures.
(c) Eligibility lists shall become effective upon the certification by the Personnel Officer and remain in effect for 12 months, unless the eligibility list is for a classification for which there is continuous recruitment. A successful applicant who has been determined eligible for appointment for a classification for which there is a continuous recruitment shall remain on the list for 12 months. (d) A person appearing on an eligibility list shall be removed from the list pursuant to written request by the eligible person, or if the eligible person fails to respond to notification of an opening from the Personnel Officer. It is the responsibility of the eligible person to keep the Personnel Officer informed of his/her current address, phone number and other required contact information.
4.7 Appointments
(a) The Personnel Officer shall make all appointments other than direct appointments.
The Personnel Officer shall decide in what manner a vacancy shall be filled.
Vacancies may be filled by reinstatement, promotion, transfer, demotion, appointment of hourly employees, or from an appropriate eligibility list if available.
No specific list shall have priority over other lists.
(b) An eligible applicant may be appointed to a position other than for the one which the applicant originally applied.
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(c) When a position is to be filled from a promotional or open eligibility list, the Personnel Officer may choose from the specified list one of the top three candidates on the eligibility list. If no person among the top three candidates indicates a willingness to accept the appointment, or if the Personnel Officer does not choose from the top three candidates, the Personnel Officer or designee may make the appointment from among the remaining names on the eligibility list, may request a new examination and establish a new eligibility list, or may fill the position by any other method authorized by these rules.
(d) The person accepting appointment shall report to the Personnel Officer or designee on the date designated by the Personnel Officer. Otherwise, the applicant shall be deemed to have declined the appointment.
4.8 Direct Appointments – Positions deemed direct appointments by the City may be filled by direct appointment by the City Council.
4.9 Probationary Employment
(a) The probationary period shall be regarded as a part of the testing process and shall be utilized for closely observing the employee’s work to determine the employee’s fitness for the position.
(b) Regular Appointments – All regular appointments to positions other than at-will positions shall be tentative and subject to a probationary period of one year of actual and continuous service. The Personnel Officer may extend the probationary period for an additional period of up to six months of actual and continuous service. An employee subject to an extension of the probationary period shall be given written notice of the extension, including the period thereof.
(c) Promotional Appointments – All promotional appointments shall be tentative and subject to a probationary period of six months of actual and continuous service.
Upon successful completion of the promotional probationary period, the completion date shall be the employee’s new annual evaluation date. (1) An employee serving in a probationary promotional position does not acquire regular status in the promotional position until the successful completion of the probationary period.
(2) If the employee fails to complete the probationary period in the promotional position satisfactorily, the Personnel Officer, at his/her discretion, may return the employee to the position held prior to promotion at the range and step held prior to promotion, if there is a vacancy in the prior position.
However, should the position no longer be available, the employee may be terminated.
(d) All probationary employees are at-will employees. Accordingly, during the probationary period, a probationary employee may be rejected at any time with or
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without cause, without notice or appeal, and without any rights set forth under the Discipline Policy and Procedures provided herein.
4.10 Employment of Relatives
(a) The following definitions apply:
(1) “Relative” means spouse, domestic partner, child, step-child, parent, grandparent, grandchild, brother, sister, half-brother, half-sister, aunt, uncle, niece, nephew, or in-laws of those enumerated by marriage or domestic partnership.
(2) “Spouse” means two persons who have a valid marriage, or two people who are registered domestic partners, as that term is defined by California law, Family Code Section 297 et seq.
(3) “Supervisory relationship” means one in which one employee exercises the right to control, direct, reward, or punish another by virtue of the duties and responsibilities assigned to his or her City appointment. (b) Relatives – The City has discretion not to appoint, promote or transfer a person to a position within the same department in which the person’s relative already holds a position, when such employment would result in any of the following:
(1) A direct or indirect supervisory relationship;
(2) The two employees having job duties which require performance of shared duties on the same or related work assignment;
(3) Both employees having the same immediate supervisor; or (4) A potential for creating an adverse impact on supervision, safety, security, morale or efficiency that is greater for relatives than for unrelated persons. (c) Spouses or Domestic Partners
(1) If two City employees who work in the same department become spouses or domestic partners, the Personnel Officer has discretion to transfer one of the employees to a similar position in another department. Although the wishes of the employees in question will be given consideration, the Personnel Officer retains sole discretion to determine which employee is to be transferred based upon City needs, operations, or efficiency. Any such transfer that results in a salary reduction is not disciplinary and is not subject to any grievance or appeal.
(2) If continuing employment of both employees cannot be accommodated in a manner the Personnel Officer finds to be consistent with the City’s interest in the promotion of safety, security, morale, and efficiency, then the Personnel Officer retains sole discretion to separate one employee from City
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employment. Absent the resignation of one employee, the less senior employee will be separated. Any such separation is not considered to be disciplinary and is not subject to any grievance or appeal.
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SECTION 5. COMPENSATION
5.1 Compensation Schedule - The compensation schedule for classified service shall include a list of classes of positions by occupational group, with the standard rates of compensation shown for each class.
All rates shown on the official compensation schedule and conditions set forth therein are in full payment for services rendered and are intended to cover full payment for the number of hours regularly worked in each class.
5.2 Pay Ranges - The City has policy pay ranges which define the minimum and maximum pay for each job.
5.3 Application of Compensation Schedule - The pay range, as set forth for each classification, shall be applied as follows:
(a) New Appointments - Each position has a pay range which consists of minimum and maximum rates of pay. The minimum rate for the position shall generally apply to new employees with little or no experience within the classification. When qualifications and experience warrant, an original appointment or reinstatement may be made at a rate other than the minimum rate. The City Manager will decide the new appointment rate based, in part, on the experience and training of the employee and according to the needs of the City.
(b) Normal Advancements - After a full-time employee successfully completes six months of service, the employee is eligible for a rate increase. It is up to the employee's department head to recommend the amount of increase based on the employee's performance record to the City Manager. Thereafter, increases may be considered at annual evaluation dates. The date that the employee receives his/her first increase will be the annual evaluation date. Employees that demonstrate consistent superior performance may receive advancements outside the normal procedure based on the merit of the performance and the discretion of the City. (c) Part-Time Employees shall be eligible for a merit increase upon satisfactory completion of the first 1,040 hours of service in a new position; and once every 2,080 hours thereafter if supported by a satisfactory performance evaluation. (d) Advancement Provisions - No rate advancement shall be made so as to exceed any maximum rate established in the compensation schedule for the class to which the advanced employee's position is allocated, except as otherwise may be provided for in the rules. Advancement shall not be automatic, but shall depend upon increased service value of an employee to the City as exemplified by the recommendations of his/her department head, length of service, performance record, special training undertaken, or other pertinent evidence, within the advancement policy established by the compensation schedule. The advancement of an employee, therefore, is one in which actual merit and not time alone governs. An employee shall be recommended for salary increases only when he/she clearly deserves advancement
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as indicated by at least a competent rating on his/her last performance evaluation, and not simply according to the elapse of a time period. (e) Transfer to Position Within the Same Classification - When an employee is transferred to a position within the same classification to a position with the same pay range, there shall be no salary increase or decrease because of such transfer.
The employee's salary evaluation date shall remain the same.
5.4 Recognition Award - The City Manager may, at his/her discretion, grant a onetime recognition award in an amount up to 5% of an employee's salary when an employee on his/her own initiative and by his/her own efforts and abilities is rendering service above the level of proficiency normally expected in the class or is producing results consistently superior to that normally expected of employees in the class. An employee may only receive one such bonus per fiscal year.
5.5 "Y" Rate - An employee holds the "Y" rate of the pay range when the employee is reclassified to a position with a lower maximum salary than the employee's existing base salary.
An employee at the "Y" rate maintains the "Y" rate (i.e. existing base salary) until the maximum salary in the reclassified position meets or exceeds the "Y" rate. Assignment to “Y” rate is at the discretion of the City.
5.6 Out of Class Pay - An employee who is temporarily directed to serve in a higher-level position above the employee's current classification shall be compensated at the salary of the higher level position in accordance with the following:
(a) In an effort to assist employees in obtaining experience and training for future promotional opportunities, employees may from time-to-time volunteer to perform the duties of a higher job classification. Such voluntary performance on the part of the employee shall not be eligible for compensation as a temporary upgrade assignment.
(b) It is understood that, from time to time, a Department Head may assign a temporary project or task to an employee which requires a different level of responsibility, knowledge, skills, and/or abilities than is outlined in his/her current classification.
It is recognized that the infrequent assignment of such project or tasks is meant to be non-habitual and does not constitute out of classification work subject to reclassification.
(c) If the City requires an employee to perform tasks outside of their classification for more than a week, the City shall provide the employee out of class pay, as appropriate. Any grievance by an employee relating to not receiving out of class pay, as required by this subsection, must be received by the City within ten (10) days of occurrence.
(d) It is understood there are positions within the City that require specialized training and/or certification for the performance of specific tasks. No employee shall be required to perform any duties which would violate any applicable law or regulation requiring possession of specialized certification or training to perform such duty.
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5.7 On-Call Pay - Employees placed in an on-call status for a period of one week shall receive their choice of either nine hours of paid straight time or nine hours of compensatory time off.
Employees assigned to be on-call while not on duty shall remain within the range of the electronic communication device provided to him/her and be available to respond to the specified work site within an hour. When an employee is called out, he/she will be paid for a minimum of two (2) hours at the employee's applicable hourly rate.
5.8 Cost of Living Adjustment (COLA). As a part of the City’s annual budget process, the City will assess the feasibility of providing a cost of living adjustment to employee salaries. (a) Such cost-of-living adjustment shall be based on the Consumer Price Index - All Urban Consumers (CPI-U) Riverside-San Bernardino-Ontario, CA. (b) If the City’s budget permits a cost-of-living adjustment, such adjustment shall be equal to the CPI-U, up to a maximum of 5%.
(c) Unless otherwise required by law or by contract, no cost-of-living adjustment shall be given to any class of employees unless all classes are also adjusted. (d) Any allowed cost of living adjustment shall take effect on the first pay-period in which the first day of the fiscal year falls.
5.9 Salary Schedule Adjustments. Every three years, as a part of the City’s budget process, the City shall conduct a salary survey to determine whether existing salary levels are appropriate to the current job market.
(a) The survey will be conducted for all City positions regardless of whether or not the position is currently funded.
(b) Conducting a survey does not create an obligation for the City to implement salary changes.
(c) Unless otherwise required by law or by contract, no rate adjustment shall be given unless warranted by the salary survey.
(d) Any allowed rate adjustment shall take effect on the first pay-period in which the first day of the fiscal year falls.
5.10 Council Approval Required. No changes to rates shall be made under sections 5.8 and 5.9 without prior approval of the City Council. Any such change under this section shall be approved by resolution of the City Council. Such resolution shall indicate whether it is implementing a COLA or amending the Salary Schedule of the City’s Classification Plan.
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SECTION 6. HEALTH AND RETIREMENT BENEFITS
Defined in the Statement of Benefits, as originally adopted by the City Council and inclusive of any subsequent amendments as from time to time, including without limitation each fiscal year, may be adopted.
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SECTION 7. ATTENDANCE AND HOURS OF WORK
7.1 Hours of Work – Work schedules are determined at the sole discretion of the Department Head and are subject to change with or without notice, according to the needs of the department or City. An employee shall be in attendance at their work during the hours specified by the Department Head. Any unauthorized absence may be cause for disciplinary action, up to and including discharge from employment.
(a) Arriving late to work or leaving early in connection with scheduled work times, breaks, or meal periods is prohibited. An employee is required to seek advance permission from his or her supervisor for any foreseeable absence or deviation from regular working hours.
7.2 Notification of Late Arrival or Absence – An employee who is unexpectedly unable to report for work as scheduled must notify his or her immediate supervisor no later than the scheduled work time and report the expected time of arrival or absence. If the employee's immediate supervisor is not available, the employee must notify the Department Head. A nonexempt employee who fails to timely notify the supervisor of absences, or who is not present and ready to work during all scheduled work times will be deemed to have an unauthorized tardy or absence and will not receive compensation for the period of absence.
7.3 Meal Period – A one hour non-compensated meal period shall be provided to all full-time employees who work at least an eight hour work day. A 30 minute non-compensated meal period shall be provided to all full-time employees who work more than five hours, but less than eight hours during the work day. Employees are responsible for taking their own meal period at the approximate mid-point of the shift, unless department rules indicate otherwise.
7.4 Rest Period – A 15 minute compensated rest period will be provided all employees for each four hour period of service. The rest period shall be taken at a time designated by the employee’s supervisor. The rest periods may not be combined to shorten the workday or to extend the meal period.
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SECTION 8. OVERTIME
8.1 Work Week – The workweek begins at 12:00 a.m. on Saturday and ends at 11:59 p.m. on Friday. Employees working a 9/80 schedule will have a flex day off every other week as determined by the City. For employees working a 9/80 work schedule, each employee’s designated work week shall begin exactly four hours after the start of his/her eight hour shift on the day of the week that corresponds with the employee’s alternating regular day off.
8.2 Regular Rate of Pay – A non-exempt employee’s regular rate of pay is the employee’s hourly rate, based on the normal, non-overtime workweek for which the employee is employed.
8.3 Overtime – Overtime is all hours a non-exempt employee actually works over 40 in his or her work week as defined by the FLSA. Overtime is compensated at time and one-half (1.5) the employee’s regular rate of pay as defined by the FLSA. The employee may elect to receive compensatory time off in lieu of pay. On a week with a holiday, both the hours worked and holiday hours will be counted towards the 40-hour threshold for purposes of calculating FLSA overtime pay.
8.4 Prior Approval – Non-exempt employees are not permitted to work overtime except as the department director authorizes or directs. Non-exempt employees directed to work overtime must do so. Working overtime without advance approval is grounds for discipline.
8.5 Compensatory Time Off – A non-exempt employee, for the purposes of the Fair Labor Standards Act, may opt to accrue compensatory time-off ("CTO") in lieu of cash payment for overtime worked.
(a) Accrual Rate – CTO accrues at the rate of 1.5 hours for each hour worked over 40 hours of actual work in the employee's work week. CTO cannot be accumulated in excess of 80 hours at any given time.
(b) Employee Request to Use CTO – The City will grant an employee’s request to use accumulated CTO provided that: (1) the department can accommodate the use of CTO on the day requested without undue disruption; and (2) the employee makes the request in writing to the supervisor no later than five days prior to the date requested. If the employee does not provide five days’ notice, or if the department cannot accommodate the time off, the City may provide the employee the opportunity to cash out the CTO requested at the end of the current pay period. (c) City Cash Out – The City reserves the right to cash out accumulated CTO at any time.
8.6 Employee Cash Out – During employment, CTO is cashed out at the employee’s current FLSA regular rate of pay (including all FLSA-applicable salary differentials). Employees separating from City service shall be compensated for all accrued, unused compensatory hours at the current FLSA regular rate of pay, or the average regular rate for the prior three years, whichever is higher.
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SECTION 9. PERFORMANCE EVALUATION
9.1 Performance Evaluations for Probationary Employees – Prior to the completion of six months and 12 months during the probationary period, the department head shall furnish the Personnel Officer with a performance evaluation as to the progress of the probationary employee, a copy of which shall also be furnished to the employee. (a) The preparation of the six and 12 month performance evaluations shall be mandatory.
(b) Prior to the completion of three months and nine months during the probationary period, the department head may furnish the Personnel Officer or designee with a performance evaluation as to the progress of the probationary employee, a copy of which shall also be furnished to the employee. The preparation of the three and nine month performance evaluations shall be optional.
9.2 Performance Evaluations for Regular Employees – Performance evaluations for a regular employee shall be prepared at the time of the employee's salary anniversary dates, provided that the employee may, in addition, be given a report of performance at any other time during the year upon his/her own request and/or at the discretion of the Department Head.
9.3 Special Evaluations – Department Heads are authorized to evaluate a subordinate’s performance as often as he/she deems appropriate.
9.4 Authority – The Personnel Officer shall determine the appropriate supervisor to prepare the performance evaluation of an employee. The Department Head shall review and approve all performance evaluations of subordinates in his/her department. The City Manager shall review and approve all performance evaluations of Department Heads or any other employees under his/her supervision.
9.5 Performance Evaluation Meeting – Each performance evaluation shall be discussed with the employee. The employee shall sign the evaluation to acknowledge its contents. Such signature shall not necessarily mean he/she fully endorses the contents of said evaluation.
9.6 No Appeal Right – An employee does not have the right to appeal any matter relating to a performance evaluation. Instead, the employee may comment on the evaluation in a written statement which will then be placed with the evaluation in the employee’s personnel file. The written statement must be submitted within 10 calendar days after the employee receives the evaluation.
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SECTION 10. VACATION LEAVE AND HOLIDAYS
10.1 Scheduling of Vacation Leave – An employee may take vacation leave at any time during the year, subject to approval by the employee’s Department Head based on a determination that such absence will not adversely affect the City. Each employee must consider the needs of the City when requesting vacation leave. An employee shall provide a minimum of one week’s written advance notice, unless waived by the Department Head, when requesting vacation time off.
10.2 Unused Vacation Leave Upon Separation – Any employee terminating from the City service who has accrued vacation leave shall be paid for all accrued vacation at termination at his/her rate of pay at the time of separation. No leave credit will be earned on such payments.
10.3 Effect of Holiday on Vacation Leave – In the event one or more authorized holidays fall within a vacation leave, such holiday shall not be charged as vacation leave, and the vacation may be extended accordingly.
10.4 Floating Holidays – City Hall employees entitled to holidays shall receive two floating holidays per fiscal year, as defined in the Statement of Benefits, inclusive of any subsequent amendments as from time to time, including without limitation each fiscal year, which may be adopted.
(a) Floating holidays must be used by the end of the corresponding fiscal year. Any time not used will be cashed out on the last pay period of June.
10.5 Holiday Pay – Employees entitled to holidays shall be paid the equivalent of the employee’s one workday of compensation for the holiday and floating holiday. If a non-exempt employee is required to work on a holiday, the employee shall be paid overtime for time worked on the holiday.
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SECTION 11. SICK LEAVE
11.1 Definition of Sick Leave – Sick leave is leave from duty which may be granted by the City to an employee because of the employee’s own illness, injury, exposure to contagious disease; or for an illness or injury of a member of the employee’s family requiring the employee’s attendance; and for medical, dental and optical appointments to the extent that such appointments cannot be scheduled outside the work day.
(a) A family member is defined as a spouse/domestic partner, parent, sibling, child, grandchild, grandparent, aunt or uncle of the employee or of the employee’s spouse/domestic partner.
11.2 Sick Leave Use
(a) An employee may be granted sick leave only in case of actual sickness as defined above. Only one half of the employee's yearly accrued sick leave may be used because of the illness of an family member. In the event that an employee or a member of the employee's family recovers from any such sickness after being granted sick leave, and during the regularly scheduled hours of work, then such employee shall notify the appropriate immediate supervisor and be available to return to duty.
(b) In order to apply for sick leave use, an employee shall notify the appropriate immediate supervisor within one hour before the time established as the beginning of the employee's work day; unless the City determines that the employee's duties require more restrictive reporting. Failure to do so without good reason may result in that day of absence being treated as leave of absence without pay. (c) If the employee is absent on sick leave for more than one day the employee must keep the immediate supervisor informed as to the date the employee expects to return to work.
(d) Sick leave will not be granted to any employee absent from duty after separation from City service, or during a City authorized leave of absence without pay, or any other absence from duty not authorized by the City.
(e) Sick leave will not be granted to any employee to permit an extension of the employee's vacation.
(f) The City may require a physician's certification at any time regarding the sickness or injury of the employee or their immediate family member and the date of the employee's intended return to work.
(g) Employees will not be permitted to use vacation in lieu of sick leave unless approved by the Personnel Officer.
(h) Supervisors have the discretion to place employees on sick leave when, in the judgment of the supervisor, the presence of the employee at work would endanger
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the health and welfare of other employees, the public, or where the illness or injury of the employee interferes with the performance of such employee's duties.
11.3 Abuse of Sick Leave – An employee is subject to disciplinary action for abuse of sick leave.
Abuse of sick is a claim of entitlement to sick leave when the employee does not meet the requirements and definition of sick leave as set forth above.
11.4 Excessive Use of Sick Leave – Unprotected sick leave is leave which is not used in connection with FMLA/CFRA leave, leave due to a reasonable accommodation for a disability, or any other leave that is protected under the law.
(a) Excessive use of unprotected sick leave, tardiness, and failing to use the call-in procedures when absent or tardy, can negatively impact the employee’s job performance and may be considered in establishing the employee’s performance evaluation rating.
(b) Factors that will be considered in determining whether use of sick leave is excessive include, but are not limited to, whether the employee has exhausted his/her sick leave, whether the leave taken is protected under the law, whether the employee has a disability, whether absenteeism is limited to a finite time period or whether it continues over time, the basis for the absenteeism and the significance of the impact on the performance of the employee’s job or of the job of others.
11.5 Return to Work from Sick Leave – Employees on sick leave may be required to provide a physician's certification certifying fitness for duty prior to returning to work. The City shall comply with requirements of the Fair Employment and Housing Act (FEHA). If upon return from leave an employee is unable to perform the essential functions of her job because of a physical or mental disability, the City will initiate an interactive process with the employee in order to identify potential reasonable accommodations, and/or require the employee to undergo at City expense a medical evaluation of fitness for duty.
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SECTION 12. OTHER LEAVES
12.1 Work Related Court Appearances – An employee who is subpoenaed to appear in court in a matter regarding an event or transaction in the course of his or her City job duties will do so without loss of compensation. The time spent will be considered work time. The City shall determine whether the matter is in regards to an event or transaction in the course of the employee’s City job duties.
12.2 Other Court Appearances - An employee subpoenaed to appear in court in a matter unrelated to his or her City job duties or because of civil or administrative proceedings that he or she initiated does not receive compensation for time spent related to those proceedings. An employee may request to receive time off without pay, or may use any accrued leave other than sick leave for time spent related to those proceedings. The time spent in these proceedings is not considered work time.
12.3 Jury Duty Leave - An employee who is summoned to serve on a jury must notify his or her supervisor or department head as soon as possible after receiving notice of both possible and actual jury service in order to receive time off for the period of actual service required. Employees will receive their regular salary for up to a maximum of 10 working days. Regular salary means full pay for the employee’s regularly scheduled work hours, which the employee would have received had he or she not been summoned for jury service. Employees must submit to the City any fees received from the Court for jury service time in which the City paid the employee their regular salary. The time spent on jury duty is not work time for purposes of calculating overtime compensation.
(a) Employees must report to their supervisors if they are unable to attend jury service due to illness or any other reason. If an employee does not report to work or jury service during a regularly scheduled work shift, the employee will not be paid unless covered by sick, vacation, or other paid leave.
(b) If any employee is released from jury service prior to the end of his/her scheduled work hours, the employee must report to work unless otherwise authorized by his/her supervisor.
12.4 Military Leave – Military leave shall be granted in accordance with the provisions of state and federal law. An employee requesting leave for this purpose shall provide the Department Head with a copy of the military orders specifying the dates, site and purpose of the activity or mission.
Within the limits of such orders, the Department Head may determine when the leave is to be taken and may modify the employee’s work schedule to accommodate the request for leave.
12.5 Paid Administrative Leave – The City has the right to place an employee on leave at any time with full pay. An employee may be placed on administrative leave pending investigation of misconduct, potential disciplinary action, or other reasons that the Personnel Officer, in his/her discretion, believe warrant such leave. The employee does not have a right to appeal the decision to be placed on administrative leave with pay.
12.6 Leave of Absence Without Pay – Upon the request of the employee and the recommendation of the Department Head, leave of absence without pay may be granted by the
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Personnel Officer to an employee who has completed at least one year of continuous employment prior to the effective date of the leave.
(a) Unless required by law, an employee is not entitled to a leave of absence as a matter of right.
(b) Request for leave of absence without pay shall state specifically the reason for the request, the date when the employee desires to begin the leave, and the probable date of return.
(c) Failure of the employee to return to his or her employment upon the termination of any authorized leave of absence will, except under extraordinary circumstances, constitute the employee’s separation from City employment. (d) Leave of absence without pay is not a break in service or employment, and rights accrued at the time the leave is granted are retained by the employee. (e) Unless required by law, vacation leave credits, sick leave credits, increases in salary, all other paid leaves, holidays and fringe benefits and other similar benefits shall not accrue to a person granted such leave during the period of absence. Nor is the City required to maintain contributions toward group insurance or retirement coverage for the employee on such leave.
(f) During the period of such leave, all service and leave credits shall be retained at the levels existing as of the effective date of the leave. The employee shall be reinstated to his or her former position or to a comparable one if available.
12.7 Bereavement Leave. An employee may request up to five (5) days of bereavement leave in any twelve-month period. Bereavement leave consists of two (2) days that shall be paid by the City and the additional three (3) days will be paid from sick leave for the death of a family member.
A family member is defined as a spouse/domestic partner, parent, sibling, child, grandchild, grandparent, aunt or uncle of the employee or of the employee’s spouse/domestic partner. (a) The requested time off does not need to be in consecutive days, but the leave must be completed within three (3) months of the family member’s death. (b) The City reserves the right to request documentation substantiating the family member’s death.
12.8 Reproductive Loss Leave. Employees may take up to five days of unpaid leave for a reproductive loss. Reproductive loss is defined as: a failed adoption, a failed surrogacy; a miscarriage; a stillbirth, or an unsuccessful assisted reproduction. Employees may request to use accrued vacation or accrued paid sick time during this otherwise unpaid leave. This leave must generally be completed within three months of the reproductive loss, but the time off does not have to be on consecutive days.
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SECTION 13. FAMILY AND MEDICAL CARE LEAVE
13.1 To the extent not already provided for under current leave policies and provisions, the City will provide family and medical care leave for eligible employees as required by State and federal law. The manner in which such leave is requested, utilized and monitored shall be governed by applicable state and federal laws and regulations. Unless otherwise provided by this article, “Leave” under this article shall mean leave pursuant to the FMLA and CFRA.
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SECTION 14. PREGNANCY DISABILITY LEAVE
14.1 To the extent not already provided for under current leave policies and provisions, the City will provide an employee who is disabled because of pregnancy, childbirth, or a related medical condition is leave time as required by State and federal law. The manner in which such leave is requested, utilized and monitored shall be governed by applicable state and federal laws and regulations.
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SECTION 15. RESIGNATION, LAYOFFS AND FURLOUGHS
15.1 Types of Separation – All separations of employees from positions in City employment shall be designated as one of the following types:
(a) Resignation;
(b) Layoff;
(c) Death;
(d) Retirement; and
(e) Dismissal.
15.2 Resignation – An employee who wishes to resign his/her City employment in good standing must submit the resignation to the Personnel Officer at least two weeks prior to the planned separation date. Failure to follow the aforementioned procedure may be cause for denying future employment with the City. A resignation becomes final when received by the Personnel Officer, and becomes effective on the date stated in the resignation.
15.3 Job Abandonment – An employee is deemed to have resigned if the employee is absent for three consecutive scheduled work shifts without prior authorization and without notification during the period of the absence.
(a) Such employee will be given an opportunity to explain the absence and failure of notification before final action is taken.
(b) An employee separated for job abandonment will be reinstated upon proof of justification for such absence, such as severe accident, severe illness, false arrest, or mental or physical impairment which prevented notification.
15.4 Layoff – Whenever, in the sole judgment of the City CouncilCity Manager, it becomes necessary to abolish any position, the employee holding such position or employment may be laid off or demoted, or transferred, without disciplinary action and without the right of appeal. City employees shall not have bumping rights.
(a) Order of Layoffs – The City shall consider seniority, evaluation rating and the needs of the City to determine the order of layoffs.
15.5 Furloughs – In the case that the City implements a work furlough for employees, qualifying employees shall continue to receive the same level health and retirement benefits that existed prior to the furlough.
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SECTION 16. DISCIPLINE POLICY AND PROCEDURES
16.1 Causes for Discipline – Employees may be disciplined for, including but not limited to, any of the following causes of discipline:
(a) Violation of any department rule, City policy or City regulation, ordinance or resolution;
(b) Absence without authorized leave;
(c) Excessive absenteeism and/or tardiness as defined by the employee’s department head, and/or these Policies;
(d) Use of disability leave in a manner not authorized or provided for pursuant to the disability leave policy or other policies of the City;
(e) Making any false statement, omission or misrepresentation of a material fact; (f) Providing wrong or misleading information or other fraud in securing appointment, promotion or maintaining employment;
(g) Unsatisfactory job performance;
(h) Inefficiency;
(i) Malfeasance or misconduct, which shall be deemed to include, but shall not be limited to the following acts or omissions: the damaging of City property, equipment, or vehicles, or the waste of City supplies through negligence or misconduct.
(j) Insubordination; or insulting or demeaning the authority of a supervisor or manager;
(k) Dishonesty;
(l) Theft;
(m) Violation of the City’s or a department’s confidentiality policies, or disclosure of confidential City information to any unauthorized person or entity; (n) Misuse or unauthorized use of any City property, including, but not limited to:
physical property, tools, equipment, City communication systems, City vehicles or Intellectual Property;
(o) Mishandling of public funds;
(p) Falsifying any City record;
(q) Discourteous treatment of the public or other employees;
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(r) Failure to cooperate with employee's supervisor or fellow employees; (s) Violation of the City’s Drug-Free Workplace Policy; (t) Violation of the City’s Policy Against Harassment, Discrimination and Retaliation; (u) Violation of the City’s Workplace Security Policy;
(v) Unapproved outside employment or activity that violates the City’s policy, or other enterprise that constitutes a conflict of interest with service to the City; (w) Any conduct that impairs, disrupts or causes discredit to the City, the employee's City employment, to the public service, or other employee's employment; (x) Failure to comply with Cal-OSHA Safety Standards and City safety policies; (y) Altering, falsifying, and tampering with time records, or recording time on another employee's time record; or
(z) Working overtime without prior authorization or refusing to work assigned overtime; and
(aa) Carrying firearms or other dangerous weapons.
16.2 Types of Discipline – The following are types of discipline which the City may impose on all employees.
(a) Oral Warning – An oral warning should include the performance the employee is to take in the future and consequences for failure to correct the problem for which the employee is being warned. An oral warning shall be memorialized in writing and retained in the supervisor’s file. An oral warning may not be appealed under this policy.
(b) Written Warning – In the event that an employee should need more than an Oral Warning, the employee may be issued a written warning through the filing of an Employee Warning/Incident Report. This report is placed in the employee's personnel file and a copy given to the employee with a complete statement regarding reason for such warning. A third warning given for the same reason constitutes cause for dismissal. A written warning may not be appealed under this policy.
(c) Suspension Without Pay – The City may suspend an employee from his/her position without pay for up to thirty (30) calendar days for cause. Documents related to a suspension shall become part of the employee’s personnel file when the suspension is final. An employee subject to suspension will receive prior written notice and appeal as provided under this policy.
(d) Demotion – The City may demote an employee from his or her position for cause.
Documents related to a demotion shall become part of the employee’s personnel
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file when the demotion is final. An employee subject to demotion will be entitled to prior written notice and appeal as provided under this policy. (e) Reduction in Pay – The City may reduce an employee’s pay for cause. A reduction in pay for disciplinary purposes may take one of two forms:
(1) a decrease in salary to a lower step within the salary range, or (2) a decrease in salary paid to an employee for a fixed period of time.
Documents related to a reduction in pay shall become part of the employee’s personnel file when the reduction in pay is final.
(3) An employee subject to a reduction in pay is entitled to prior written notice and appeal as provided under this policy.
(f) Dismissal – The City may dismiss an employee from his or her position for cause.
Documents related to the dismissal shall become a part of an employee’s personnel file when the dismissal is final. A dismissed employee is entitled to prior written notice and appeal as provided under this policy.
16.3 Discipline Procedures – The following discipline procedures shall not apply to the City’s at-will employees. The City’s at-will positions are referenced in City of Grand Terrace Municipal Code Section 2.24.020. In addition, all probationary employees are at-will. Accordingly, at-will employees may be terminated or otherwise disciplined without cause. (a) The following discipline procedure shall only apply in the case of a disciplinary action of suspension without pay of more than three days, demotion, reduction in pay, or dismissal.
(1) Disciplinary “Skelly” Notice to Employee – Written notice of the intended action shall be given to the employee setting forth the following information:
(i) Grounds for discipline;
(ii) Act or omission giving rise to intended discipline; (iii) Effective date for intended discipline;
(iv) All documents or records considered in recommending the intended discipline;
(v) The time and date by which the employee can respond; and (vi) Notice that failure to respond at the time specified shall constitute a waiver of the right to respond prior to final discipline being imposed. (2) Response by Employee and Skelly Meeting – If the employee requests a Skelly meeting to respond orally to the charge(s), the designated Skelly
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officer shall conduct an informal meeting with the employee, at which the employee has an opportunity to rebut the charges against him or her and present any mitigating circumstances. The Skelly officer will consider the employee’s presentation before any final disciplinary action. (3) Final Notice of Discipline to Employee – In the case of disciplinary action of suspension without pay of more than three days, demotion, reduction in pay or dismissal, within five working days, the Skelly officer shall review the information which formed the basis for the action and the employee's response. The Skelly officer shall issue a final notice affirming, modifying or rejecting the intended discipline.
(i) If the final notice imposes discipline it shall set forth the following:
level of discipline to be imposed and the effective date of the discipline;
(ii) the specific charges upon which the discipline is based, including the act or omission giving rise to the discipline;
(iii) all documents or records upon which the discipline is based; and a statement of the nature of the employee’s right to appeal. (4) The final notice shall be sent by mail method that verifies delivery to the last known address of the employee, or delivered to the employee in person. (i) It shall be the responsibility of the employee to inform the City of his/her address.
(ii) If the notice is not deliverable because the employee has moved without notifying the City or the employee refuses to accept delivery, the effective date of discipline shall be the date the post office attempted delivery.
(b) Discipline Appeal Procedures – The following discipline appeal procedures shall not apply to the City’s at-will employees. The City’s at-will positions are defined in the City of Grand Terrace Municipal Code Section 2.24. Accordingly, at-will employees may be terminated without cause.
(1) The following discipline appeal procedure shall only apply in the case of a disciplinary action of suspension without pay of more than three (3) days, demotion, reduction in pay or dismissal.
(i) Request for Appeal Hearing – An employee who receives a final notice of discipline shall have ten (10) working days from receipt of the notice or attempted delivery by the post office of the notice to the last known address of the employee, to file with the Personnel Officer a written request for an appeal hearing. If the employee fails to file a written request for an appeal hearing within the
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aforementioned time frame, the employee will have waived his/her right to an appeal hearing and appeal of the discipline. (ii) Hearing Officer – The appeal hearing officer shall be the City Manager or a designated hearing officer by the City Manager. The City Manager shall determine who will serve as the hearing officer.
1. In cases where the City Manager must serve as the Skelly officer, the City Manager shall not be the appeal hearing officer. Nor in such case shall the City Manager participate in the designation of the hearing officer. In such cases, the City Council shall hear the appeal or designate a hearing officer to hear the appeal on its behalf. The City Council shall determine who will serve as the hearing officer.
(iii) Hearing Date – After the selection of a hearing officer, a date shall be selected by the Personnel Officer for the hearing. The employee shall be notified in writing at least ten (10) working days prior to the hearing of the scheduled date.
(iv) Prehearing Notice of Witnesses – Five (5) working days prior to a hearing, each party shall identify to the opposing party all witnesses and documents which the party disclosing the information intends to use at the hearing. Failure to disclose a witness or document shall require its exclusion from the hearing.
(v) Hearing Closed – The hearing shall be a closed hearing unless the employee requests in writing five working days prior to the hearing that the hearing be open to the public.
(vi) Record of Hearing – The hearing shall be recorded, either electronically or by a court reporter, at the option of the City. If the employee requests a court reporter, the employee shall pay the cost of the reporter. Any party who requests a transcript of the proceedings must pay for his/her/its own copy of the transcript. (vii) Subpoenas – Upon the request of either party, and upon his/her own motion, the hearing officer shall have the power to issue subpoenas to compel attendance at any hearing held under this rule. Each party is responsible for serving his/her own subpoenas. The appealing employee shall not be required to subpoena City employees, but rather must provide five (5) days’ notice before the hearing begins to the hearing officer of the request to have the employee appear.
City employees who are called to appear to testify during working hours will be released with pay to appear at the hearing. City employees who are called to appear to testify during non-working hours will be compensated for the time they actually testify and for which they are engaged to wait to testify.
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(viii) Employee Appearance – The employee shall appear personally before the hearing officer at the time and place set for the hearing.
The employee may be represented by any person he or she may select.
(2) Conduct at the Hearing
(i) All testimony shall be by oath or affirmation.
(ii) The conduct and decorum of the hearing shall be under the control of the hearing officer. No party or representative shall by written submission or oral presentation disparage the intelligence, integrity or personal behavior of their adversaries or the hearing officer. (iii) Direct and cross-examination of witnesses shall be permitted. (iv) Hearings need not be conducted according to technical rules relating to evidence and witnesses, but hearings shall be conducted in a manner most conducive to determining the truth.
(v) The quantum of proof to be applied by the hearing officer shall be a preponderance of the evidence.
(vi) The hearing officer shall not have the power to alter, amend, change, add to, or subtract from any of the terms of these rules or City Council resolution bearing upon the matter.
(3) Decision – Within forty-five (45) days of the conclusion of the hearing, the hearing officer shall make findings and a recommended decision with reference to the discipline imposed. In doing so, the hearing officer’s findings and recommendations must address all charges, and shall articulate reasoning which bridges the analytical gap between the evidence and the findings/recommendations.
(i) If the City Manager, or City Council where the City Manager is not conducting the appeal, did not serve as the hearing officer, he/she/it shall review the findings and recommendations of the designated hearing officer and may then affirm, revoke, or modify the findings, recommendations, or disciplinary action taken.
(ii) The decision of the City Manager/City Council is final except for judicial review pursuant to Code of Civil Procedure §1094.5. There is no process for reconsideration.
(iii) A copy of the decision shall be sent by mail method that verifies delivery to the last known address of the employee. It shall be the responsibility of the employee to inform the City of his/her address.
A copy of the decision shall also be provided to the Personnel Officer.
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(iv) Challenge by Writ – Pursuant to Code of Civil Procedure section 1094.6, the parties have ninety (90) days from the date of the proof of service of mailing of the written findings and decision to appeal the City’s decision on the appeal to the Superior Court in and for the County of San Bernardino.
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SECTION 17. GRIEVANCE PROCEDURE
17.1 A grievance is an alleged violation of a specific provision of these rules and regulations.
The following grievance procedure shall apply to all City employees, except in instances where the discipline policy and procedures apply. The grievance procedure shall not be utilized to challenge a performance evaluation.
17.2 Step I: Informal Resolution with Supervisor – The employee shall, within ten (10) working days of the event or action being grieved, first attempt to resolve the grievance informally through discussion with his/her immediate supervisor in order to, in good faith, endeavor to clarify the matter expeditiously and informally at the employee-supervisor level. The immediate supervisor shall provide a written response to the grievance within five (5) working days of the employee having initiated the grievance.
17.3 Step II: Department Head – If the employee believes that the grievance has not been resolved through Step I, or the immediate supervisor does not provide a response within the period set forth in 17.2 above, the employee may file written grievance with his/her Department Head.
Such appeal must be filed within ten (10) working days of the response provided by the supervisor or, in the absence of such response, within ten (10) working days of the expiration of the time within which the supervisor is to have provided a response as set forth in 17. The grievance must provide the specific rule(s) alleged to have been violated, a description of the facts upon which the grievance is based and must be signed by the grievant. The Department Head shall consider and discuss the grievance with the grievant and the grievant’s designated representative as he/she deems appropriate, and shall, within fifteen (15) working days of receipt of the written grievance, submit his/her decision in writing to the grievant.
17.4 Step III: Personnel Officer – If the employee believes that the grievance has not been resolved through Step II, the employee may appeal the grievance decision of the department head with the Personnel Officer within ten (10) working days of the Department Head response or, in the absence of such response, within ten (10) working days of the expiration of the time within which the Department head is to have provided a response. The appeal must be in writing and provide the specific rule(s) alleged to have been violated, a description of the facts upon which the grievance is based and must be signed by the grievant. The Personnel Officer shall consider and discuss the grievance with the grievant and the grievant’s designated representative as he/she deems appropriate, and shall, within ten (10) calendar days of receipt of the written grievance, submit his/her decision in writing to the grievant. The decision of the Personnel Officer shall be final.
17.5 Time Limits – Failure of the City to comply with the time limits of the grievance procedure specified above shall be deemed a denial of the grievance by the City and entitle the grievant to appeal to the next level of review. Failure of the grievant to comply with the time limits of the grievance procedure specified above shall terminate the grievance and constitute a waiver and abandonment of the grievance by the employee. The parties may extend time limits by mutual written agreement in advance of the time limit deadline.
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SECTION 18. PERSONNEL FILE
18.1 The City maintains a personnel file on each employee. An employee’s personnel file will contain only material that is necessary and relevant to the administration of the City’s personnel program. Personnel files are the property of the City, and access to the information they contain is restricted.
18.2 Notification of Changes in Personal Information – Each employee is responsible to promptly notify the Personnel Officer of any changes in relevant personal information, including but not limited to:
(a) Mailing address
(b) Telephone number
(c) Persons to contact in emergency
(d) Number and names of dependents
18.3 Medical Information
(a) Separate Confidential Files – All medical information about an employee or applicant is kept separately and is treated as confidential, in accordance with applicable state or federal law.
(b) Information in Medical Files – The City will not obtain medical information about an employee or applicant except in compliance with the California Confidentiality of Medical Information Act. To enable the City to obtain certain medical information, the employee or applicant may need to sign an AUTHORIZATION FOR RELEASE OF EMPLOYEE MEDICAL INFORMATION.
(c) Access to Medical Information – Access to employee or applicant medical information shall be strictly limited to only those with a legitimate need to have such information for City business reasons, or if access is required by law, subpoena or court order. In the case of an employee with a disability, managers and supervisors may be informed regarding necessary restrictions on the work or duties of the employee and necessary accommodations.
(d) The City will not provide employee or applicant medical information to a third party (except as permitted under the California Confidentiality of Medical Information Act) unless the employee signs an AUTHORIZATION FOR RELEASE OF EMPLOYEE MEDICAL INFORMATION in the form attached to this rule. The City will release only the medical information that is identified in the employee’s authorization. If the employee’s authorization indicates any limitations regarding the use of the medical information, the City will communicate those limitations to the person or entity to which it discloses the medical information.
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18.4 References and Release of Information in Personnel Files (a) Public Information – Upon request, the City will release to the public, information about its employees as required by the Public Records Act. The City will not disclose personnel information if it believes doing so would constitute an unwarranted invasion of personal privacy.
(b) Reference Checks – All requests from outside the City for reference checks or verification of employment concerning any current or former employee must be referred to the Personnel Officer.
(1) Information will be released only if the employee signs an
AUTHORIZATION FOR RELEASE OF EMPLOYMENT
INFORMATION in the form attached to this rule, except that without such authorization, the following limited information will be provided: dates of employment, and salary upon departure.
(2) Department heads and supervisors should not provide information in response to requests for reference checks or verification of employment, unless specifically approved by the Personnel Officer on a case-by-case basis.
18.5 Employee Access to Personnel File
(a) Inspection of File –An employee may inspect his or her own personnel file, at reasonable times and at reasonable intervals. An employee who wishes to review his or her file should contact the Personnel Officer to arrange an appointment. The review must be done in the presence of the Personnel Officer or designee. (b) Copies – On request, an employee is entitled to receive a copy of any employmentrelated document he or she has signed. An employee who wishes to receive such a copy should contact the Personnel Officer. The City may charge a reasonable fee for the copies.
(c) In the event the employee wishes to have another person/representative inspect his or her personnel file, the employee must provide the person/representative with written authorization. The Personnel Officer will notify the employee of the date, time and place of the inspection in writing. It is the employee’s responsibility to notify the person to whom the employee has given written authorization of the date, time and place of the inspection.
(d) Under no circumstances is the employee and/or the employee’s designee permitted to add or remove any document or other item from the employee’s personnel file during the inspection.
18.6 Access to Confidential Information - During the course of employment, the HR Department may access and become aware of an array of highly sensitive and personal information concerning the City’s employees, volunteers, contractors/consultants, and applicants. This
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information comes from multiple sources, including individuals, departments, or third parties, and in many forms, including electronic, paper, conversations, or recordings. Such information may only be accessed, reviewed, discussed, or disclosed to other parties only when the access, review, discussion, or disclosure is legally required, necessary to the performance of an employee’s job duties, or essential to the operation of the City, and then only to those with City business related need to know.
Any sensitive and/or personal information regarding the City’s employees, volunteers, contractors/consultants, and applicants acquired during the course of employment may not be utilized for personal gain or benefit. This information may not be altered, changed, modified, added to, or deleted unless such action is authorized by the employee’s supervisor or appropriate official.
The misuse of any sensitive and personal information concerning the City’s employees, volunteers, contractors/consultants, and applicants is a violation of policy and represents grounds for immediate disciplinary action, up to and including termination, and may also subject an employee, including but not limited to, employees in the HR Department, to legal action.
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SECTION 19. OUTSIDE EMPLOYMENT
19.1 A City employee shall not engage in any employment, enterprise, or outside activity which is in conflict with his/her duties, functions, responsibilities, or the department by which he/she is employed, nor shall an employee engage in any compensatory outside activity which will directly, or indirectly, contribute to the lessening of his/her effectiveness as a City employee.
19.2 Authorization
(a) Any employee wishing to engage in an occupation or outside activity for compensation shall inform the Department Head of such desire, providing information as to the time required and the nature of such activity, and such other information as may be required; and the Personnel Officer shall determine whether or not such activity is compatible with the employee's City employment. (b) If the Personnel Officer determines such activity is compatible, he/she may authorize the activity in writing using the "Outside Employment Form" to be placed in the personnel file.
(c) Said authorization shall be valid only up to one year for the work prescribed therein, and may include conditions or restrictions for such employment. After such time, the employee must renew the request for authorization.
19.3 Determination of Inconsistent Activities
(a) In making a determination as to the consistency or inconsistency of outside activities, the Personnel Officer shall consider, among other pertinent factors whether the activity:
(1) Involves the use for private gain or advantage of City time, facilities, equipment, and supplies, or the badge, uniform, prestige, or influence of one's City office or employment;
(2) Involves receipt or acceptance by the employee of any money or other consideration from anyone other than the City for the performance of an act which the employee, if not performing such act, would be required or expected to render in the regular course of his/her City employment; (3) Involves the performance of an act in other than his/her capacity as a City employee which act may later be subject directly or indirectly to the control, inspection, review, audit, or enforcement by such employee or the department by which he/she is employed; and
(4) Involves conditions or factors which would probably directly or indirectly lessen the efficiency of the employee in his/her regular City employment or conditions in which there is a substantial danger of injury or illness to the employee.
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19.4 Revocation
Authorization may be granted for up to one (1) year as noted in the authorization, and is subject to revocation by the Personnel Officer.
19.5 Appeal – Denial or revocation of permission to engage in Outside Employment is subject to appeal pursuant to the grievance procedure set forth in these regulations.
19.6 Use of City Equipment Prohibited
(a) No City owned equipment, autos, trucks, instruments, tools, supplies, machines, or any other item which is the property of the City shall be used by an employee while said employee is engaged in any outside employment or activity for compensation, for personal use, except upon prior written approval of the City Manager. (b) No employee shall allow any unauthorized person to rent, borrow, or use any of the items mentioned in (a) above, except upon prior written approval of the City Manager.
19.7 Violations and Penalties
Any violation of the provisions herein contained respecting outside employment or activity and use of City property shall constitute sufficient grounds for disciplinary action, including termination of the employee from the City service.
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SECTION 20. DISCRIMINATION, HARASSMENT AND RETALIATION POLICY
20.1 The purpose of this policy is to establish a strong commitment to prohibit and prevent discrimination, harassment, and retaliation in employment; to define those terms; and to establish a procedure for investigating and resolving internal complaints. The City requires all covered individuals to report-as soon as possible-any conduct that is believed to violate this policy.
20.2 The City has zero tolerance for any conduct that violates this policy. Conduct need not arise to the level of a violation of law to violate this policy. Instead a single act can violate this policy and provide grounds for discipline or other appropriate sanctions.
20.3 Harassment or discrimination against an applicant or employee by a supervisor, management employee, elected or appointed official, co-worker, member of the public, or contractor on the basis of race, color, religion, sex, gender, gender expression, gender identity, national origin, ancestry, citizenship, age, marital status, physical or mental disability, medical condition, genetic information, sexual orientation, veteran status or any other basis protected by law as defined below, will not be tolerated.
20.4 This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, compensation, and training.
20.5 Disciplinary action or other appropriate sanction up to and including termination will be instituted for prohibited behavior as defined below.
20.6 Any retaliation against a person for filing a complaint or participating in the complaint resolution process is prohibited. Individuals found to be retaliating in violation of this policy will be subject to appropriate sanction or disciplinary action up to and including termination.
20.7 Definitions
(a) Protected Classification – This policy prohibits harassment or discrimination because of an individual's protected classification. "Protected Classification" includes race, color, religion, sex, gender, gender expression, gender identity, national origin, ancestry, citizenship, age, marital status, physical or mental disability, medical condition, genetic information, sexual orientation, veteran status or any other basis protected by law.
(b) Policy Coverage – This policy prohibits the employer, elected or appointed officials, officers, employees or contractors from harassing or discriminating against applicants, officers, officials, employees, or contractors because of: 1) an individual's protected classification; 2) the perception that an individual has a protected classification; or 3) the individual associates with a person who has or is perceived to have a protected classification.
(c) Discrimination – This policy prohibits treating individuals differently because of the individual's protected classification as defined in this policy.
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(d) Harassment – Harassment may include, but is not limited to, the following types of behavior that is taken because of a person's protected classification. Note that harassment is not limited to conduct that City employees take. Under certain circumstances, harassment can also include conduct taken by those who are not employees, such as elected officials, appointed officials, persons providing services under contracts, or even members of the public:
(1) Speech, such as epithets, derogatory comments or slurs, and propositioning on the basis of a protected classification. This might include inappropriate comments on appearance, including dress or physical features, or dress consistent with gender identification, or race-oriented stories and jokes. (2) Physical acts, such as assault, impeding or blocking movement, offensive touching, or any physical interference with normal work or movement. This includes pinching, grabbing, patting, propositioning, leering, or making explicit or implied job threats or promises in return for submission to physical acts.
(3) Visual acts, such as derogatory posters, cartoons, emails, pictures or drawings related to a protected classification.
(4) Unwanted sexual advances, requests for sexual favors and other acts of a sexual nature, where submission is made a term or condition of employment, where submission to or rejection of the conduct is used as the basis for employment decisions, or where the conduct is intended to or actually does unreasonably interfere with an individual's work performance or create an intimidating, hostile, or offensive working environment. (e) Guidelines for Identifying Harassment – To help clarify what constitutes harassment in violation of this policy, use the following guidelines:
(1) Harassment includes any conduct which would be "unwelcome" to an individual of the recipient's same protected classification and which is taken because of the recipient's protected classification.
(2) It is no defense that the recipient appears to have voluntarily "consented" to the conduct at issue. A recipient may not protest for many legitimate reasons, including the need to avoid being insubordinate or to avoid being ostracized.
(3) Simply because no one has complained about a joke, gesture, picture, physical contact, or comment does not mean that the conduct is welcome.
Harassment can evolve over time. Small, isolated incidents might be tolerated up to a point. The fact that no one is complaining now does not preclude anyone from complaining if the conduct is repeated in the future. (4) Even visual, verbal, or physical conduct between two employees who appear to welcome the conduct can constitute harassment of a third
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applicant, officer, official, employee, or contractor who observes the conduct or learns about the conduct later. Conduct can constitute harassment even if it is not explicitly or specifically directed at an individual.
(5) Conduct can constitute harassment in violation of this policy even if the individual engaging in the conduct has no intention to harass. Even wellintentioned conduct can violate this policy if the conduct is directed at, or implicates a protected classification, and if an individual of the recipient's same protected classification would find it offensive (e.g., gifts, over attention, endearing nicknames).
(f) Retaliation – Any adverse conduct taken because an applicant, employee, or contractor has reported harassment or discrimination, or has participated in the complaint and investigation process described herein, is prohibited. "Adverse conduct" includes but is not limited to: taking sides because an individual has reported harassment or discrimination, spreading rumors about a complaint, shunning and avoiding an individual who reports harassment or discrimination, or real or implied threats of intimidation to prevent an individual from reporting harassment or discrimination. The following individuals are protected from retaliation: those who make good faith reports of harassment or discrimination, and those who associate with an individual who is involved in reporting harassment or discrimination or who participates in the complaint or investigation process.
20.8 Actions to be Taken Upon Learning of Possible Harassment or Discrimination (a) Upon becoming aware of possible harassment or discrimination, any supervisor or manager shall immediately:
(1) Take steps to ensure that the complained of conduct ceases and does not recur.
(2) Report the possible harassment or discrimination through the chain of command to the Personnel Officer for further investigation and action as may be appropriate.
(b) Upon receiving notification of a harassment or discrimination complaint, the Personnel Officer shall:
(1) Authorize and supervise the investigation of the complaint and/or investigate the complaint. The investigation will include interviews with: 1) the complainant; 2) the accused harasser; and 3) other persons who have relevant knowledge concerning the allegations in the complaint. (2) Review the factual information gathered through the investigation to determine whether the alleged conduct constitutes a violation of this policy or of state or federal law, giving consideration to all factual information, the
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totality of the circumstances, including the nature of the conduct, and the context in which the alleged incidents occurred.
(3) Report a summary of the determination as to whether a violation occurred to appropriate persons, including the complainant, the alleged violator, the supervisor, and the department head. If discipline is imposed, the level of discipline will not be communicated to the complainant. (4) If conduct in violation of this policy occurred, take or recommend to the appointing authority prompt and effective remedial action. The remedial action will be commensurate with the severity of the offense. (5) Take reasonable steps to protect the complainant from further harassment, discrimination, or retaliation.
(6) Take reasonable steps to protect the complainant from retaliation as a result of communicating the complaint.
(c) The City takes a proactive approach to potential policy violations and will conduct an investigation if its supervisors, or managers become aware that harassment, discrimination, or retaliation may be occurring, regardless of whether the recipient or third party reports a potential violation.
(d) Option to Report to Outside Administrative Agencies – An individual has the option to report harassment, discrimination, or retaliation to the U.S. Equal Employment Opportunity Commission (EEOC) or the California Department of Fair Employment and Housing (DFEH). These administrative agencies offer legal remedies and a complaint process. The nearest offices are listed in the government section of the telephone book or employees can check the posters that are located on City bulletin boards for office locations and telephone numbers.
20.9 Confidentiality – Every possible effort will be made to assure the confidentiality of complaints made under this policy. Complete confidentiality cannot occur, however, due to the need to fully investigate and the duty to take effective remedial action. As a result, confidentiality will be maintained to the extent possible.
(a) An individual who is interviewed during the course of an investigation is prohibited from discussing the substance of the interview, except as otherwise directed by the Personnel Officer.
(b) Any individual who discusses the content of an investigatory interview will be subject to discipline or other appropriate sanction.
(c) The City will not disclose a completed investigation report except as it deems necessary to support a disciplinary action, to take remedial action, to defend itself in adversarial proceedings, or to comply with the law or court order.
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20.10 Responsibilities
(a) Managers and Supervisors – All City managers and supervisors are responsible for:
(1) Informing employees of this policy.
(2) Modeling appropriate behavior.
(3) Taking all steps necessary to prevent harassment, discrimination, or retaliation from occurring.
(4) Receiving complaints in a fair and serious manner, and documenting steps taken to resolve complaints.
(5) Monitoring the work environment and taking immediate appropriate action to stop potential violations, such as removing inappropriate pictures or correcting inappropriate language.
(6) Following up with those who have complained to ensure that the behavior has stopped and that there are no reprisals.
(7) Informing those who complain of harassment or discrimination of his or her option to contact the EEOC or DFEH regarding alleged policy violations. (8) Assisting, advising, or consulting with employees and the Personnel Officer regarding this policy and complaint procedure.
(9) Assisting in the investigation of complaints involving employee(s) in their departments and, if the complaint is substantiated, recommending appropriate corrective or disciplinary action in accordance with these rules, up to and including discharge.
(10) Implementing appropriate disciplinary and remedial actions. (11) Reporting potential violations of this policy of which he or she becomes aware, regardless of whether a complaint has been submitted, to the Personnel Officer or department head.
(12) Participating in periodic training and scheduling employees for training. (b) Employees – Each employee or contractor is responsible for:
(1) Treating all employees and contractors with respect and consideration. (2) Modeling appropriate behavior.
(3) Participating in periodic training.
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(4) Fully cooperating with the City's investigations by responding fully and truthfully to all questions posed during the investigation. (5) Maintaining the confidentiality of any investigation that the employer conducts by not disclosing the substance of any investigatory interview, except as directed by the Personnel Officer.
(6) Reporting any act he or she believes in good faith constitutes harassment, discrimination, or retaliation as defined in this policy, to his or her immediate supervisor, or department head, or Personnel Officer.
20.11 Dissemination of Policy – All employees shall receive a copy of this policy when they are hired. The policy may be updated from time to time and redistributed.
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SECTION 21. POLITICAL ACTIVITY POLICY
21.1 The City recognizes the importance of citizens being involved in the political and government process and being informed on public issues and candidates for public office.
However, federal, state, and local law determines what is legal versus illegal political activity.
21.2 This policy applies to all City employees including the City Manager, department heads and supervisors. Other City representatives, such as elected and appointed officials, contractors and consultants may also be prohibited from using their official relationship with the City to endorse or oppose political candidates or initiatives.
21.3 It is unlawful for the City or its employees to expend City funds on partisan and/or political matters, and on other issues that are on a ballot for an election. Additionally, this policy prohibits the use of employees’ time, City equipment and supplies, and the payment of expenses for City officials who travel for the purpose of promoting a particular view on political matters except those expressly supported and/or sponsored by an act of the City Council.
21.4 The City may also prohibit or limit the solicitation or receipt of political funds or contributions to promote the passage or defeat of a ballot measure concerning working conditions during the working hours of its officers and employees. The City also has the right to limit entry into City offices for such purposes during working hours.
21.5 California Government Code prohibits officers and employees of the City from directly or indirectly soliciting political funds or contributions from other officers or employees of the City unless the solicitation is done through the mail and is part of a solicitation directed to a large segment of the public, which may incidentally include officers from and employees of the City.
This is designed to protect employees from feeling pressured into contributing to political causes or for fear that if they fail to do so, their job will be affected.
21.6 No City employee or official shall participate in political activities of any kind while in uniform or other clothing issued by the City and which would reasonably identify the wearer as a City employee.
21.7 City employees and officials are prohibited from engaging in political activity or solicitation during working hours and on City property.
21.8 The City expects all employees and elected and appointed officials to be responsible for adhering to the City’s policy regarding political activities. Additionally, contractors, consultants, or others doing business for or with the City will be required to abide by the City’s policy regarding political activities while engaged in City business or activities.
21.9 It is the responsibility of the City Manager, all Department Heads, and other supervisors to use their best efforts to take necessary and proper steps, including corrective or disciplinary action, to prevent improper or illegal political activities by City employees.
21.10 Any employee who feels that improper political activities are occurring on City property is strongly encouraged to report this to his/her supervisor, department head, or the Personnel Officer.
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21.11 In determining whether a reported political activity is improper, management will consider the totality of circumstances, the nature of the act or behavior, and the context in which the reported incident occurred.
21.12 Individuals found to have engaged in any form of improper or illegal political activity, as defined by this policy or by law, will be subject to disciplinary action, according to the City’s corrective and disciplinary procedures, which will be based on a number of factors including the severity of the conduct and the past history of the individual’s conduct.
21.13 Questions about this policy should be directed to the Personnel Officer.
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SECTION 22. DRUG AND ALCOHOL POLICY
22.1 The City is concerned about employees being under the influence of, using and/or being in possession of alcohol, drugs and/or controlled substances at work. The purpose of this policy is to promote a drug and alcohol-free workplace and to eliminate substance abuse and its effects in the workplace.
22.2 The manufacture, distribution, dispensation, possession, or use of alcohol or any controlled substance is prohibited in both City workplaces and wherever City business is performed.
22.3 A City employee is prohibited from working or being subject to call in if impaired by alcohol or any controlled substance.
22.4 An employee must notify his/her Department Head before beginning work when taking medications or drugs which the employee has been told or which the employee believes could interfere with the safe and effective performance of duties or operation of City equipment. If there is a question regarding an employee’s ability to perform assigned duties safely and effectively while using prescribed or over the counter medications, the City may require medical clearance.
22.5 Compliance with this policy is a condition of City employment. Disciplinary action will be taken against those who violate this policy.
22.6 Employees who are required to participate in the City’s “Federally Mandated Commercial Driver’s License Holders Drug/Alcohol Testing Education Program” are subject to requirements contained in this policy as well as the mandated policy.
22.7 Scope of Policy – This policy applies to all City employees when they are on City property or when performing City-related business elsewhere.
22.8 Searches -- In order to promote a safe, productive and efficient workplace, the City has the right to search and inspect all City property, including but not limited to lockers, storage areas, furniture, City vehicles, and other places under the common control of the City, or joint control of the City, and employees. No employee has any expectation of privacy in any City building, property, or communications system.
(a) In addition, the City may have the right to conduct searches of the persons of employees where there is reasonable suspicion that such a search may reveal evidence germane to an investigation of a violation of law or of these personnel regulations.
22.9 Drug and Alcohol Testing – Except as provided otherwise in a memorandum of understanding, or as modified for employees who are required to participate in the City’s “Federally Mandated Commercial Driver’s License Holders Drug/Alcohol Testing Education Program,” the City has discretion to test a current employee for alcohol or drugs in the following instances:
(a) Reasonable Suspicion Testing
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(1) The City may require a blood test, urinalysis, or other drug and/or alcohol screening of those persons reasonably suspected of using or being under the influence of a drug or alcohol at work.
(i) Testing must be approved by the Personnel Officer.
(ii) The type of testing to be completed will be determined by the City based on the nature of the substance in question.
(2) “Reasonable suspicion” is based on objective factors, such as behavior, speech, body odor, appearance, or other evidence of recent drug or alcohol use which would lead a reasonable person to believe that the employee is under the influence of drugs or alcohol at work.
(i) In order to receive authority to test, the supervisor must record the factors that support reasonable suspicion and discuss the matter with the Personnel Officer or Department Head.
(ii) If there is a reasonable suspicion of drug or alcohol abuse at work, the employee will be relieved from duty and placed on sick or other paid leave until the test results are received.
(b) Post-Accident Testing – The City may require alcohol or drug screening following any work-related accident or any violation of safety precautions or standards, whether or not an injury resulted from the accident or violation, provided that the “reasonable suspicion” factors described above are present.
22.10 Employee’s Responsibilities
A City employee must:
(a) Not report to work or be on standby or on-call status while his or her ability to perform job duties is impaired due to on or off duty alcohol or drug use; (b) Not possess or use controlled substances (illegal drugs or prescription drugs without a prescription) at any time, or use alcohol at any time while on City property or while on duty for the City at any location;
(c) Not directly or indirectly through a third party manufacture, sell, distribute, dispense, or provide controlled substances to any person, including any employee, at any time; or manufacture, sell, distribute, dispense or provide alcohol to any employee while either or both are on duty;
(d) Notify his or her supervisor, before beginning work, when taking any medications or drugs, prescription or nonprescription, which may interfere with the safe and effective performance of duties or operation of City equipment; (e) Notify the Personnel Officer of any criminal conviction for a drug violation that occurred in the workplace within no more than five days after such conviction;