Agenda packet — Grand Terrace City Council, June 23, 2026 (part 1 of 6)

Tuesday, June 23, 2026 1

CITY OF GRAND TERRACE
City Council
AGENDA ● June 23, 2026
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road

COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.

The City wants you to know that you can also submit your comments by email to [email protected]. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m.

If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Written public comments are available at the City Clerk's office.

Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at [email protected].

Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR 34.102.104 ADA Title II].

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE
AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances.

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Tuesday, June 23, 2026 2

ROLL CALL
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting.

C. SPECIAL PRESENTATIONS
Grand Terrace Storm Drain Master Plan Presentation — Tom Ryan with Q3 Consultant D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion.
1) Waive Full Reading of, and Direct the City Attorney to Read by Title only for, Ordinances on the Agenda
RECOMMENDATION:

DEPARTMENT: City Clerk
2) Approval of Minutes - Regular Meeting - June 9, 2026 RECOMMENDATION:

DEPARTMENT: City Clerk
3) Adoption of the Updated Records Retention Schedule and Authorization for Destruction of Eligible Records
RECOMMENDATION: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF GRAND TERRACE, CALIFORNIA, UPDATING THE CITY'S RECORDS

RETENTION SCHEDULE AND AUTHORIZING THE DESTRUCTION OF CERTAIN

RECORDS
DEPARTMENT: City Clerk
4) Appointments to the Historical & Cultural Activities Committee RECOMMENDATION: STAFF RECOMMENDS REAPPOINTING THE TWO (2) INCUMBENTS TO FOUR-YEAR TERMS ENDING JUNE 30, 2030, AND ALLOWING

COUNCIL MEMBER WILSON TO REAPPOINT HIS INCUMBENT APPOINTEE,

SHOULD HE ELECT TO DO SO

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Tuesday, June 23, 2026 3
DEPARTMENT: City Clerk
5) Approval of the April-2026 Check Register in the Amount of $936,819.52.

RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 04302026 IN THE AMOUNT OF $936,819.52 AS SUBMITTED, FOR THE MONTH ENDING APRIL 30, 2026 DEPARTMENT: Finance
6) Approve Check #83548 to Mayor Hussey in the amount of $419.20 from the April 2026 Check Register
RECOMMENDATION: APPROVE CHECK #83548 TO MAYOR HUSSEY IN THE AMOUNT OF $419.20 FROM THE APRIL 2026 CHECK REGISTER
DEPARTMENT: Finance
7) Approval of the May-2026 Check Register in the Amount of $616,428.31.

RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 05312026 IN THE AMOUNT OF $616,428.31 AS SUBMITTED, FOR THE MONTH ENDING MAY 31, 2026 DEPARTMENT: Finance
8) Approve Check #83643 to Mayor Hussey in the amount of $419.20 from the May 2026 Check Register
RECOMMENDATION: APPROVE CHECK #83643 TO MAYOR HUSSEY IN THE AMOUNT OF $419.20 FROM THE MAY 2026 CHECK REGISTER
DEPARTMENT: Finance
9) GANN Limit
RECOMMENDATION: (1) APPROVE THE SELECTION OF THE CHANGE IN PER CAPITA PERSONAL INCOME OF 4.95% AS THE PRICE FACTOR FOR THE FISCAL YEAR 2026-27 APPROPRIATIONS LIMIT CALCULATION; AND
(2) APPROVE THE SELECTION OF THE CHANGE IN COUNTY OF SAN BERNARDINO POPULATION OF 0.01% AS THE POPULATION CHANGE FACTOR FOR THE FISCAL YEAR 2026-2027 APPROPRIATIONS LIMIT CALCULATION; AND
(3) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND

TERRACE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27, INCLUDING ADOPTION OF THE PRICE FACTOR AND POPULATION

CHANGE FACTOR FOR THE APPROPRIATIONS LIMIT CALCULATION
DEPARTMENT: Finance
10) SB 1 Project List Adoption for FY 2026-27

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Tuesday, June 23, 2026 4
RECOMMENDATION: ADOPT RESOLUTION OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FOR FY 2026-27 DEPARTMENT: Public Works
11) Acceptance of the Storm Drain Master Plan
RECOMMENDATION: RECEIVE AND FILE THE STORM DRAIN MASTER PLAN PREPARED BY Q3 CONSULTING
DEPARTMENT: Public Works
12) Approval of On-Call Planning and Environmental Review Consultant Lists and Professional Services Agreements
RECOMMENDATION: APPROVE PROFESSIONAL SERVICES AGREEMENTS

BETWEEN THE CITY OF GRAND TERRACE AND THE NINE CONSULTANT FIRMS SELECTED FOR THE PLANNING AND ENVIRONMENTAL REVIEW SERVICES ONCALL LISTS, EACH FOR A THREE-YEAR TERM, SUBJECT TO THE CITY

MANAGER'S APPROVAL/NEGOTIATION AND THE CITY ATTORNEY'S APPROVAL AS TO FORM; AND

AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENTS, SUBJECT TO

THE CITY MANAGER'S APPROVAL/NEGOTIATION AND THE CITY ATTORNEY'S APPROVAL AS TO FORM.

DEPARTMENT: Planning & Development Services
13) Authorization to Execute a Business Associate Agreement and Broker of Record with Keenan & Associates
RECOMMENDATION:

AUTHORIZE THE CITY MANAGER TO EXECUTE THE BUSINESS ASSOCIATE AGREEMENT (BAA) and BROKER OF RECORD (BOR) BETWEEN THE CITY OF GRAND TERRACE AND KEENAN & ASSOCIATES.

DEPARTMENT: City Manager
E. PUBLIC HEARINGS
14) First Reading & Introduction of an Ordinance approving Zone Code Amendment (ZCA) 26- 03, Zone Change (ZC) 26-02, and Environmental Review (E) 26-03 and a Resolution approving General Plan Amendment (GPA) 26-02
RECOMMENDATION: INTRODUCE FOR FIRST READING BY TITLE ONLY WITH

FURTHER READING WAIVED THE ORDINANCE APPROVING ZONING CODE AMENDMENT (ZCA) 26-03, ZONE CHANGE (ZC) 26-02, AND ENVIRONMENTAL REVIEW (E) 26-04 TO ESTABLISH THE R3-40 HIGH DENSITY MULTIPLE FAMILY RESIDENTIAL DISTRICT AND REZONE APPROXIMATELY 97.1 ACRES CONSISTENT

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Tuesday, June 23, 2026 5
WITH HOUSING ELEMENT PROGRAM 1; ADOPT THE RESOLUTION APPROVING GENERAL PLAN AMENDMENT (GPA) 26-02 TO REDESIGNATE APPROXIMATELY

97.1 ACRES TO HIGH DENSITY RESIDENTIAL R3-40 TO IMPLEMENT HOUSING ELEMENT PROGRAM 1; FIND THAT GENERAL PLAN AMENDMENT (GPA) 26-02, ZONING CODE AMENDMENT (ZCA) 26-03, ZONE CHANGE (ZC) 26-02, AND ENVIRONMENTAL REVIEW (E) 26-04 ARE EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO PUBLIC RESOURCES CODE SECTION 21080.085; AND DIRECT STAFF TO RETURN WITH THE

ORDINANCE FOR SECOND READING AND ADOPTION
DEPARTMENT: Planning & Development Services
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS - NONE
H. FUTURE AGENDA ITEMS
At this time, the City Council may propose items for discussion and/or action at a future duly agendized City Council meeting. A consensus of a majority of the quorum is required to place an item on a future agenda.

I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown
Council Member Jeff Allen
Council Member Doug Wilson
Mayor Pro Tem Michelle Sabino
Mayor Bill Hussey
J. COMMUNICATIONS FROM THE CITY MANAGER, SHERIFFS' DEPARTMENT, AND FIRE

DEPARTMENT
City Manager Konrad Bolowich
Lieutenant Kevin Fries
Assistant Fire Chief Gary Jager
K. CLOSED SESSION - NONE
L. ADJOURN
The next Regular City Council Meeting will be held on July 14, 2026, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office.
[MEET_FOOT]

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CITY OF GRAND TERRACE
City Council
MINUTES ● June 9, 2026
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road

CALL TO ORDER
Mayor Bill Hussey convened the Regular Meeting of the City Council for Tuesday, June 9, 2026, at 6:00 PM.

INVOCATION
The Invocation was given by Senior Pastor Percy Harper of St. Marks Missionary Baptist Church in San Bernardino.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Brown.

AB 2449 DISCLOSURES
None.

ROLL CALL

Present: Mayor Bill Hussey
Mayor Pro Tem Michelle Sabino
Council Member Doug Wilson
Council Member Jeff Allen
Council Member Matt Brown

Absent:

A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.

B. PUBLIC COMMENT
None.

C. SPECIAL PRESENTATIONS
Certificates of Recognition — Grand Terrace High School Girls Varsity Soccer Team

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The following Grand Terrace High School Girls Varsity Soccer Team members were presented with a certificate of recognition for all their accomplishments and outstanding representation of Grand Terrace:
• Jaylin Bauchman
• Victoria Cortez
• Deanna Sandoval
• Harper Huxhold
• Brianna Flores
• Quetzalli Barker
• Ruby Aldama
• Lillyanne Casner
• Evalina Padilla
• Kalia Williams
• Annaleya Flores
• Jayden Apodaca
• Mikayla Saenz
• Brianna Marroquin
• Mia Mezzanatto
• Nicoletta Kazaltes
• Emily Thiessen
• Natalie Martinez
• Gabriela Jacome Avendano
D. CONSENT CALENDAR
Mayor Hussey announced that Consent Item No. 4 was pulled for discussion by Council Member Wilson.

NO PUBLIC COMMENT
Council Member Brown motioned to approve Consent Items No. 1–3, 5 and 6, seconded by Council Member Allen.

RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Brown
SECONDER: Council Member Allen
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
NAYS: None
1) Waive Full Reading of, and Direct the City Attorney to Read by Title only for, Ordinances on the Agenda
2) Approval of Minutes - Regular Meeting - May 26, 2026

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3) Resolutions Calling & Giving Notice of a General Municipal Election on November 3, 2026, and Requesting Consolidation of the Municipal Election with the State-Wide General Election on November 3, 2026, and Establishing Candidate Statement Regulations
4) Approval of Amendment to the Fire Hazard Abatement Services Agreement with the San Bernardino County Fire Protection District Council Member Wilson motioned to approve Consent Item No. 4 adding language stating that the City of Grand Terrace will act as the first arbitrator with the best interest of its citizens on upcoming issues, seconded by Mayor Hussey.

For clarity, Adrian Guerra, City Attorney, asked Council Member Wilson to confirm that his motion was to approve the amendment with the added condition, and that if the County Fire Protection District does not agree to the condition during negotiations, the Council will be notified and the amendment will proceed as originally written.

RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Wilson
SECONDER: Mayor Hussey
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
NAYS: None
5) Professional Services Agreement Amendment No. 2 Between the City of Grand Terrace and HDL Companies for Business License Auditing and Administration Services
6) Commitment of Fund Balance for Fiscal Year 2025-2026 in Accordance with Governmental Accounting Standards Board Statement No. 54 and City Reserves Policy No. 3.06
E. PUBLIC HEARINGS
7) Public Hearing for 2026-27 Landscape & Lighting Assessment District 89-1 Shanita Tillman, Senior Management Analyst, provided the PowerPoint presentation on this item.

Mayor Hussey opened the Public Hearing at 6:34 p.m.

NO PUBLIC COMMENT
Mayor Hussey closed the Public Hearing at 6:34 p.m.

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RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Allen
SECONDER: Council Member Brown
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
NAYS: None
8) Second Reading and Adoption of an Ordinance Formalizing Public Works Standard Plans and Streetlight Design Standards
Shanita Tillman, Senior Management Analyst, provided the staff report for this item.

Mayor Hussey opened the Public Hearing at 6:37 p.m.

NO PUBLIC COMMENT
Mayor Hussey closed the Public Hearing at 6:37 p.m.

Prior to the vote, Adrian Guerra, City Attorney, read the title of the ordinance into the record.

RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Brown
SECONDER: Council Member Allen
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
NAYS: None
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
9) Adoption of the FY2026-27 Proposed Budget
Christine Clayton, Finance Director, provided the PowerPoint presentation on this item.

NO PUBLIC COMMENT

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RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Allen
SECONDER: Council Member Wilson
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
NAYS: None
10) Discussion and Direction Regarding Vacant Commercial Property Registration and Maintenance
Adrian Guerra, City Attorney, provided the staff report on this item.

NO PUBLIC COMMENT
Council Member Allen motioned to receive and file this item, seconded by Mayor Hussey.

RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Allen
SECONDER: Mayor Hussey
AYES: None
NAYS: None
11) Discussion and Direction Regarding Billboard Businesses Adrian Guerra, City Attorney, provided the staff report on this item.

NO PUBLIC COMMENT
Council Member Wilson motioned to bring this item back to a date uncertain, seconded by Council Member Allen.

RESULT: APPROVED 3 TO 2
MOVER: Council Member Wilson
SECONDER: Council Member Allen
AYES: Mayor Hussey, Council Member Wilson, Council Member Allen ABSTAIN: None
NAYS: Mayor Pro Tem Sabino, Council Member Brown

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12) Operation of Bicycles within the City of Grand Terrace Konrad Bolowich, City Manager, provided the PowerPoint presentation on this item.

NO PUBLIC COMMENT
Council Member Allen motioned to bring the item back at a future meeting, seconded by Council Member Brown.

RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Allen
SECONDER: Council Member Brown
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen, Council Member Brown
NAYS: None
13) Sales Tax Measure Polling
Konrad Bolowich, City Manager, provided the PowerPoint presentation on this item.

NO PUBLIC COMMENT
Council Member Wilson motioned to move the item forward for a general tax measure, seconded by Council Member Brown.

RESULT: APPROVED 4 TO 0
MOVER: Council Member Wilson
SECONDER: Council Member Brown
AYES: Mayor Hussey, Council Member Wilson, Council Member Allen, Council Member Brown
ABSTAIN: Mayor Pro Tem Michelle Sabino
NAYS: None
H. FUTURE AGENDA ITEMS
Council Member Allen motioned to have a discussion establishing a Citizen Budget Oversight Committee, followed by a second by Mayor Hussey.

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RESULT: FAILED - 1 TO 3
MOVER: Council Member Allen
SECONDER: Mayor Hussey
AYES: Council Member Allen
ABSTAIN: Mayor Pro Tem Michelle Sabino
NAYS: Mayor Hussey, Council Member Wilson, Council Member Brown I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown had nothing to report.

Council Member Jeff Allen had nothing to report.

Council Member Doug Wilson reported on the following:
• Announced that a resident of Grand Terrace received a ROTC command post and would like to have that individual recognized.

Mayor Pro Tem Michelle Sabino had nothing to report.

Mayor Bill Hussey reported on the following:
• Long-time Grand Terrace Resident, Neil "Pete" Peterson, turned 95 years old J. COMMUNICATIONS FROM THE CITY MANAGER, SHERIFFS' DEPARTMENT,

AND FIRE DEPARTMENT
Konrad Bolowich, City Manager, announced the following:
• Thanked the residents who participated in the Sales Tax poll

SHERIFF DEPARTMENT COMMUNICATIONS
Lieutenant Fries reported on the following:
• A presentation on Sheriff Resources will be brought forward for the local communities.

FIRE DEPARTMENT COMMUNICATIONS
Assistant Fire Chief Jager reported on the following:
• Requested that the City Council meeting be closed in memory of BJ Myers, Engineer with the San Bernardino County Fire Department.

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K. CLOSED SESSION - NONE
L. ADJOURN
Mayor Hussey adjourned the Regular Meeting of the City Council at 8:33 p.m. in memory of Robert "BJ" Myers, an Engineer with the San Bernardino County Fire Department who passed away on June 4, 2026. The next Regular City Council Meeting will be held on Tuesday, June 23, 2026, at 6:00 p.m.
_______________________________ _______________________________ Bill Hussey, Mayor Daysi Alcocer, City Clerk

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AGENDA REPORT
MEETING DATE: June 23, 2026
TITLE: Adoption of the Updated Records Retention Schedule and Authorization for Destruction of Eligible Records
PRESENTED BY: Daysi Alcocer, City Clerk
RECOMMENDATION: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GRAND TERRACE, CALIFORNIA, UPDATING THE CITY'S RECORDS

RETENTION SCHEDULE AND AUTHORIZING THE DESTRUCTION OF

CERTAIN RECORDS
2030 VISION STATEMENT:

This staff report supports our vision of an exceptionally well-managed city and the following four Core Values: Open and Inclusive Government, Honesty and Integrity, Exceptional Customer Service, and a Positive and Productive Work Environment.

BACKGROUND:

The City is required under California law to keep an up-to-date Records Retention Schedule. This schedule outlines how long different types of City records—such as financial documents, permits, public safety reports, and administrative files—must be kept before they can be legally destroyed or archived.

To help ensure our schedule stays compliant with state and federal laws, the City entered into an annual subscription agreement with Gladwell Governmental Services on April 14, 2026, a firm that specializes in municipal records management. Updating the schedule regularly is important because laws change, technology evolves, and departments identify records that are outdated or no longer needed.

The City’s current Records Retention Schedule was last updated on June 25, 2024. Since then:
• State and federal public records laws have been updated • City operations and technology systems have changed
• Departments have identified duplicate or obsolete record categories To ensure the schedule remains accurate and legally compliant, staff conducted a thorough review that included:
• Consultation with the City Attorney
• A department-by-department review of record types
• Alignment with the California Secretary of State’s Local Government Records Management Guidelines

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The updated schedule reflects current legal requirements, modern record-keeping practices, and the City’s operational needs.

DISCUSSION:

The proposed Updated Records Retention Schedule clearly outlines how long each type of City record must be kept. Updating and adopting this schedule will:
• Improve compliance with state and federal laws
• Reduce storage costs and free up physical space
• Make it easier for staff to locate active records
• Allow the secure destruction of records that have met their required retention period Under Government Code Section 34090, the City Council must authorize the destruction of any records that have reached the end of their legally required retention period. Only records that:
• Have met or exceeded their retention requirement,
• Are not involved in litigation,
• Are not part of an audit, and
• Are not subject to a public records request and will be eligible for destruction.

It is standard practice for California cities to routinely destroy records that have exceeded their retention period. The proposed resolution formalizes this process by allowing destruction only when requested by the Department Head and approved in writing by the Department Head, City Clerk, and City Attorney. This ensures strong oversight while improving efficiency and reducing unnecessary storage costs.

It is also standard business practice for California cities to authorize updates to the schedule without further action of the City Council, which is provided in Section 4.

ENVIRONMENTAL IMPACT:

None.

FISCAL IMPACT:

Any minor costs associated with shredding or disposal are included in the approved departmental budgets.

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CC Reso No. 2026-xx Page 1 of 2 June 23, 2026
RESOLUTION NO. 2026-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND

TERRACE, CALIFORNIA, ADOPTING AN UPDATED RECORDS

RETENTION SCHEDULE, AUTHORIZING DESTRUCTION OF CERTAIN

CITY RECORDS
WHEREAS, the City of Grand Terrace City Council approved Resolution 88-21 on March 10, 1988, authorizing the destruction of certain City records as provided by Government Code Section 34090; and
WHEREAS, the City of Grand Terrace City Council approved Resolution No. 93- 15 amending Resolution No. 88-21 to include the financial records retention schedule; and
WHEREAS, the City of Grand Terrace City Council approved Resolution No. 2024- 19 rescinding Resolution Numbers 88-21, 93-15 and 2015-04 and adopted a records management policy and procedures, along with a records retention schedule for the retention and disposition of records; and
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Grand Terrace; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE AS FOLLOWS:

Section 1. The City Council hereby rescinds Section 3 of Resolution No. 2024-19 pertaining to Records Retention Schedule only.

Section 2. The Records Retention Schedule attached hereto as EXHIBIT “A” will replace the former Records Retention Schedule currently held in the City’s Records Management Program Policy and Procedure.

Section 3. The records of the City of Grand Terrace, as set forth in the Records Retention Schedule EXHIBIT A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Grand Terrace.

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CC Reso No. 2026-xx Page 2 of 2 June 23, 2026
Section 4. Updates are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney and City Manager.

Section 5. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.

Section 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 23rd day of June 2026. ______________________________
Bill Hussey
Mayor
ATTEST:
__________________________________
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:

Adrian R. Guerra
City Attorney

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HOW TO USE RETENTION SCHEDULES
©1995-2026 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained.

Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required.

The term “records” shall include all records as defined by the California Public Records Act.

STRUCTURE: CITY-WIDE, DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.)

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free office space and computer storage space
• Reduce the cost of records storage – paper and electronic • Eliminate duplication of effort within the City
• Find records faster
• Determine what media should be used to store records
AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records):

Destruction or deletion of an official (original) record that has exceeded its retention period (and has SUBSTANTIVE CONTENT) must be authorized prior to destruction or deletion. • If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record.

Copies, drafts, notes and non-records (or originals that do NOT have SUBSTANTIVE CONTENT) do NOT require authorization, and can be destroyed “When No Longer Required.” If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).”

EXHIBIT A

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RECORDS RETENTION SCHEDULE LEGEND
©1995 – 2026 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction.

Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record.

Records Description: The record series (a group of like records).

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated and certain data may require minimum retention.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper, Mylar, Linen, “Hard Copy”
OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed
Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location.

Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes; other legal mandates may apply.

Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA)

Page 21 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. CW-001
Accident / Incident Reports - MEMBERS

OF THE PUBLIC
Send a copy to Risk Management, who
also retains employee injuries
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Lead Dept. CW-002
Affidavits of Publications / Affidavits of
Posting Notices / Legal Advertising /
Notices / Proofs of Publications / Public
Hearing Notices
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Statute of Limitations for some Municipal
Government actions is 3 - 6 months;
CCP§335 337 et seq; GC §§34090,
65009(c)(1)
Lead Dept.
(Managing the
Agreement /
Contract)
CW-003
Agreements & Contracts:

ADMINISTRATION (WITH Grant
Funding)
(Project Administration, Certified Payrolls,
Project Schedules, RFP - Request for
Proposal or Successful Proposal, etc.)
Send all Original Agreements / Contracts,
Amendments, and Insurance certificates to
the City Clerk
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., 2 CFR 200.334; 24 CFR

91.105(h), 92.505, & 570.502(b), 29 CFR

97.42; OMB Circular A-133GC §34090
Lead Dept.
(Managing the
Agreement /
Contract)
CW-004
Agreements & Contracts:

ADMINISTRATION (WITHOUT Grant
Funding)
(Project Administration, Certified Payrolls,
Project Schedules, RFP - Request for
Proposal or Successful Proposal, etc.)
Send all Original Agreements / Contracts,
Amendments, and Insurance certificates to
the City Clerk
Completion +
10 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
City preference; Covers E&O Statute of
Limitations; Published Audit Standards=4-
7 years; Statute of Limitations: Contracts
& Spec's=4 years, Wrongful
Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
CITY-WIDE (Used by All Departments)
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 22 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept.
(Managing the
Agreement /
Contract)
CW-005
Agreements & Contracts: Approved by
Department Head ONLY
City Clerk retains originals if approved by
the City Manager or City Council
Completion +
5 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Statute of Limitations for Errors &
Omissions not applicable; Some grant
funding agencies require audits; Statute
of Limitations: Contracts & Spec's=4
years, CCP §337 et. seq., GC §34090
Lead Dept.
(Managing the
Agreement /
Contract)
CW-006
Agreements & Contracts: Approved by
Department Head ONLY
UNSUCCESSFUL BIDS, PROPOSALS or
RESPONSES to RFPs (Request for
Proposals) and/or RFQs (Request for
Qualifications) that don't result in a contract
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Finance / Purchasing retains the originals
of Formal procurements; Includes
unopened bids; GC §34090
n/a CW-007
Boards, Commissions, & Committees:

External Organizations - Agendas,
Minutes, Resolutions, or other documents
(e.g. County Board of Supervisors)
When No
Longer
Required
Mag, Ppr Non-records
City Clerk CW-008
Boards, Committees, Commissions,
Advisory Bodies: Citizen Advisory
Created by the City Council

MINUTES
Copies -
When No
Longer
Required

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Send all originals to the City Clerk; GC
§34090.7
City Clerk CW-009
Boards, Committees, Commissions,
Advisory Bodies: Citizen Advisory
Created by the City Council

AGENDAS & STAFF REPORTS
Copies -
When No
Longer
Required

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Send all originals to the City Clerk; GC
§34090.7
Staffing Dept. CW-010
Boards, Committees, Commissions,
Advisory Bodies: Citizen Advisory
Created by the City Council

AUDIO RECORDINGS
30 days, or
After Minutes
are
Approved,
Whichever is
Longer
Mag Department preference; Audio Required
for 30 days; GC §54953.5(b)
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 23 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Staffing Dept. CW-011
Boards, Committees, Commissions,
Advisory Bodies: Citizen Advisory
Created by the City Council

VIDEO RECORDINGS
Minimum 4
years
Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); video
recordings of meetings are required for
90 days; GC §34090.7
Staffing Dept. CW-012
Committees: Employee Committees,
Employee Staff Meetings / Department
Staff Meetings
AGENDAS and MINUTES (If agendas or
minutes are created)
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Only Citizen Advisory Boards appointed
by the City Council must retain minutes
permanently (Council Subcommittees
present their recommendations to the full
Council); GC §34090 et seq.

Staffing Dept. CW-013
Committees: Subcommittees of the City
Council (Ad-Hoc or Standing
Committees)
AGENDAS and MINUTES
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
All final actions are made by the City
Council and reflected in their records; GC
§34090
Lead
(Responding)
Dept.

CW-014 Complaints / Concerns from Citizens
(Excludes Police Officers)
Minimum 2
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
City preference; Claims must be filed in 6
months or 1 year; CCP §§338 et seq.,
340 et seq., 342, GC §34090
Lead Dept. CW-015 Copies or duplicates of any record
Copies -
When No
Longer
Required
Mag Ppr GC §34090.7
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 24 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-016
Correspondence - ROUTINE
(Content relates in a SUBSTANTIVE way
to the conduct of the public's business)
(e.g. e-mail, Letters, Memorandums,
Administrative, Chronological, General
Files, Reading File, Working Files, etc.)
SUBSTANTIVE Synonyms: Significant,
Meaningful, Considerable, Essentia
IF the Content relates in a SUBSTANTIVE
way to the conduct of the public's business
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
ONLY IF the Content relates in a
substantive way to the conduct of the
public's business; City of San Jose v.

Superior Court (2017) 2 Cal.5th 608 Jose
v. Superior Court (Smith). S218066.

Supreme Court of California, 2017; GC
§34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 25 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-017
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency and
Intraagency Memoranda NOT retained in
the ordinary course of business
Content NOT Substantive, or NOT made
or retained for the purpose of preserving
the informational content for future
reference
(e.g. calendars, checklists, e-mail, social
media posting, employee directories,
flyers, invitations, instant messaging,
inventories, logs, mailing lists, meeting
room registrations, PowerPoint
presentations, speaker cards, speech
notes, staff Teams videoconference chats,
notes and recordings, supply inventories,
telephone messages, text messages,
transmittal letters, thank yous, requests
from other cities, preliminary notices for
construction projects, undeliverable
envelopes / returned mail, visitors logs,
voice mails, webpages, etc.)
When No
Longer
Required
Mag, Ppr
Electronic and paper records are
categorized, filed and retained based
upon the CONTENT of the record.

Records where either the Content
relates in a substantive way to the
conduct of the public's business, or
ARE made or retained for the purpose of
preserving the informational content for
future reference are saved by placing
them in an electronic or paper (project)
file folder and retained for the
applicable retention period. If not
mentioned here, consult the City Attorney
to determine if a record is considered
transitory / preliminary draft. GC
§§34090, 7927.500, 7928.705.; 64 Ops.

Cal. Atty. Gen. 317 (1981)); City of San
Jose v. Superior Court (2017) 2 Cal.5th
608 Jose vs. Superior Court, 5 Cal. 5th
608 (2017).

Lead Dept. CW-018 Drafts & Notes: Drafts that are revised (retain final version)
When No
Longer
Required
Mag, Ppr
As long as the drafts and notes are not
retained in the "Regular Course of
Business". Consult the City Attorney to
determine if a record is considered a
draft. GC §§34090, 7927.500, 7928.705
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 26 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-019 GIS Database / Data / Layers (both Citywide and Specialized) When No
Longer
Required
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
The Lead Department should print out
historical documents (or save source
data) prior to replacing the data, if they
require the data or output for historical
purposes; Department Preference
(Preliminary documents); GC §34090 et
seq.

Lead Dept.
(Managing the
Grant)
CW-020 Grant Applications funded by the City's
General Fund 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Finance maintains payable information in
Accounts Payable; GC §34090
Lead Dept.
(Managing the
Grant)
CW-021 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Lead Dept.
(Managing the
Grant)
CW-022
Grants / CDBG Administration (Community
Development Block Grant) / Reimbursable
Claims / FEMA Reimbursements / OES
Reimbursements (SUCCESSFUL Reports,
other records required to pass the funding
agency's audit, if required)
Applications (successful), grant
agreement, copies of invoices, program
rules, regulations & procedures, reports to
grant funding agencies, correspondence,
audit records, completion records
After Funding
Agency Audit,
if required -
Minimum 5
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Meets auditing standards; Grants covered
by a Consolidated Action Plan are
required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; OMB
Circular A-110 & A-133; GC §34090
Lead Dept. CW-023 Newspaper Clippings
When No
Longer
Required

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Non-records - may be obtained from the
newspaper company; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 27 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Human
Resources CW-024 Personnel Files (Department Copies)
Send all originals to Human Resources
Send any
copies to
Human
Resources
upon
Separation or
Transfer
Before
Annual
Evaluation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Originals are retained by Human
Resources; GC §34090.7
Lead Dept. CW-025 Personnel Files (Supervisor's Notes)
Shred After
Incorporation
into
Performance
Evaluation or
Documented
Discipline
Before
Annual
Evaluation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Notes maintained in a separate folder to
be incorporated into performance
evaluation, or to document progressive
discipline; GC §34090 et seq.

Lead Dept. CW-026 Photographs
When No
Longer
Required
Mag, Ppr
Preliminary Drafts (retention is placed on
the final record in which the photograph is
published in, if any); destroy unnecessary
photographs. GC §§34090, 7927.500
Lead Dept.
(Who Ordered
the Appraisal)
CW-027 Real Estate Appraisal Reports: Property
NOT purchased, Loans not funded, etc. 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not accessible to the public; GC
§§34090, 7928.705
Lead Dept.
(Who Ordered
the Appraisal)
CW-028 Real Estate Appraisal Reports:

Purchased Property, Funded Loans
Minimum 5
years
Yes: Before
Purchase
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Not accessible to the public until
purchase has been completed; meets
grant auditing requirements; 2 CFR
200.334; 24 CFR 91.105(h), &
570.502(b); 29 CFR 97.42, GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 28 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
n/a CW-029
Reference Materials: Policies,
Procedures, Brochures, Flyers,
Handbooks, Manuals, Newsletters, Plans
(if not provided in the schedule), Standard
Operating Procedures (SOPs), Studies,
Reports (if not provided in the schedule.):,
etc.: Produced by OUTSIDE
ORGANIZATIONS (League of California
Cities, Chamber of Commerce, etc.)
When No
Longer
Required
Mag, Ppr Non-Records
Lead Dept. CW-030
Reference Materials: Policies, Procedures,
Brochures, Flyers, Handbooks, Manuals,
Newsletters, Administrative Policies,
Strategic Plans / Plans (if not provided in
the schedule), Standard Operating
Procedures (SOPs), Studies, Reports (if
not provided in the schedule.):, etc.:

Produced by YOUR Department
Minimum 2
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Lead Dept. CW-031
Reference Materials: Policies, Procedures,
Brochures, Flyers, Handbooks, Manuals,
Newsletters, Administrative Policies,
Strategic Plans / Plans (if not provided in
the schedule), Standard Operating
Procedures (SOPs), Studies, Reports (if
not provided in the schedule.):, etc.:

Produced by OTHER Departments
When
Superseded
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Copies; GC §34090.7
Lead Dept. CW-032 Reports and Studies (Historically
significant - e.g., Zoning Studies) P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Administratively and Historically
significant, therefore retained
permanently; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 29 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-9 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-033
Reports and Studies (other than
Historically significant reports - e.g. Annual
Reports)
10 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Information is
outdated after 10 years; If historically
significant, retain permanently; GC
§34090
Lead Dept. CW-034 Special Projects / Subject Files / Issue Files Minimum 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §34090 et
seq.

Lead Dept. CW-035
Surveys / Questionnaires (that the City
issues).

If a summary of the data is compiled, the
survey forms are considered a draft or
transitory record, and can be destroyed as
drafts (When No Longer Required)
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Lead Dept.
(Presenting the
Training)
CW-036
Training Presented by Staff - COURSE

RECORDS
(Attendance Rosters / Sign-in Sheets,
Outlines / Materials; includes Ethics, Fiscal
& Financial, Harassment, Workplace
Violence, Safety Training, Tailgates)
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Meets OSHA
requirements; Ethics, Fiscal and Financial
Training is 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 4 years for
personnel actions; 8 CCR §3203 et seq.,
29 CFR 1627.3(b)(1)(ii), LC §6429(c); GC
§§12946, 12960, 34090, 53235.2(b),
53237.2(b), 53238.3(b) 53237.2(b)
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 30 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-001
Agenda Packets / Staff Reports: City
Council / Boards / Commissions:

Community Redevelopment Agency (CRA) /
Successor Agency / Oversight Board,
Historical & Cultural Activities Committee,
Housing Authority, Advisory Committee,
Parks & Recreation Advisory Committee,
Planning Commission, Public Financing
Authority, Site and Architectural Review Board
Includes Appeals, Budgets, Annual Financial
Reports (CAFR, ACFR)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090

CITY CLERK
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 31 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-002
Agreements & Contracts, Amendments - ALL
Approved by the City Manager or City
Council
(INFRASTRUCTURE / CIPs, OR IF IMAGED
IN LASERFICHE, JPAs, MOUs)
Agreement or Contract includes all
contractual obligations (e.g. Specifications
and Successful Proposal or Scope of Work),
insurance certificates
Examples of Infrastructure: Architects,
Buildings, bridges, covenants, development,
environmental, Joint Powers, MOUs, park
improvements, property & property
restrictions, redevelopment, reservoirs,
sewers, sidewalks, street & alley
improvements, settlement, subdivisions,
utilities, water, etc.

P
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; All infrastructure
contracts should be permanent for emergency
response; Statute of Limitations is 10 years
for Errors & Omissions; 4 years for all
contracts; CCP §§337. 337.1(a), 337.15, 343;
GC §34090, Contractor has retention
requirements in 48 CFR 4.703(a)
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 32 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-003
Agreements & Contracts, Amendments - ALL
Approved by the City Manager or City
Council
(NON-INFRASTRUCTURE, Professional
Services Agreements, Tenant / Lease
Agreements - NOT IMAGED IN

LASERFICHE)
Agreement or Contract includes all
contractual obligations (e.g. Specifications
and Successful Proposal or Scope of Work),
insurance certificates
Examples of Non-Infrastructure:

Consultants, Franchises, Landscaping,
Painting, Slurry Seals (Paving), Tree
Trimming, Leases, Personnel, Professional
Services, etc.

Completion
+ 10 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of Limitations
is 10 years for Errors & Omissions; 4 years for
all contracts; CCP §§337. 337.1(a), 337.15,
343; GC §34090, Contractor has retention
requirements in 48 CFR 4.703(a)
City Clerk CC-004 Board & Commission / Committee
Applications (All, whether appointed or not) 2 years Mag, Ppr Yes: After QC & OD GC §34090 City Clerk CC-005 Board & Commission / Committee Maddy Act Lists / Vacancy Notices 2 years Mag, Ppr Yes: After QC & OD GC §34090 City Clerk CC-006 City Articles of Incorporation P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-007 Claim for Damages Forms 2 years Mag, Ppr Yes: After

QC & OD
Risk Management handles Claim Files; GC
§34090
City Clerk CC-008
FPPC Economic Interest Filings - Lobbyist
Reporting (City or FPPC Form 635 / 602) -
Lobbyist Authorization / Reporting
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC 2 CCR 18615(f), GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 33 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-009
FPPC Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): ELECTRONICALLY FILED /
DATABASE (NetFile)
10 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Department preference; Only Campaign
Statements filed electronically are required
for 10 years; City maintains copies only;
original statements are filed with FPPC; GC
§81009(f)(g); GC §84615
City Clerk CC-010
FPPC Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): DESIGNATED EMPLOYEES &
CONSULTANTS (specified in the City's
Conflict of Interest code)
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years
City maintains original statements; GC
§81009(e)&(g)
City Clerk CC-011
FPPC Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): PUBLIC OFFICIALS (elected &
not elected. Includes City Council Members,
Planning Commission Members, City
Manager, City Treasurer & City Attorney)
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years
Department Preference; as of January 1,
2025, the FPPC is the Filing Officer for 87200
filers; City maintains copies only; original
statements are filed with FPPC; GC
§81009(f)&(g)
City Clerk CC-012
FPPC Economic Interest Filings (FPPC Form
635 / 602) - Lobbyist Authorization /
Reporting
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years 2 CCR 18615(f), GC §34090
City Clerk CC-013 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Ppr S / I Yes: After QC2 years Must post on website; GC §81009(e)
City Clerk CC-014 FPPC Form 802 (Event Ticket / Pass
Distributions Agency Report) 7 years Mag, Ppr S / I Yes: After QC2 years Should post on website for 4 years; GC
§81009(e)
City Clerk CC-015 FPPC Form 803 (Behested Payment Report) 7 years Mag, Ppr S / I Yes: After QC2 years GC §81009(e)
City Clerk CC-016 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years Mag, Ppr S / I Yes: After QC2 years Must post on website; 2 CCR 18705.5; 2 CCR
18702.5(b)(3); GC §34090; GC §81009(e)

CITY CLERK ELECTIONS (CONSOLIDATED)
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 34 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-017
Campaign Disclosure Statements (FPPC 400
Series Forms, 501 Form): SUCCESSFUL
CANDIDATES (Elected Officials)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-018
Campaign Disclosure Statements (FPPC 400
Series Forms, 501 Form):

UNSUCCESSFUL CANDIDATES - PRIOR

TO ELECTRONIC FILING
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-019
Campaign Disclosure Statements (FPPC 400
Series Forms, 501 Form):

UNSUCCESSFUL CANDIDATES,
ELECTRONICALLY FILED (NetFile) - WITH
or WITHOUT Committees
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years
Campaign statements must be posted on the
City’s website within 72 hours and remain on
line for 4 years; Statements filed electronically
are required for 10 years; GC §81009(b)&(g);
GC §84615
City Clerk CC-020
Campaign Filings (FPPC 400 Series Forms):

THOSE NOT REQUIRED TO FILE ORIGINAL
WITH CITY CLERK (copies)
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years
Paper must be retained for at least 2 years;
GC §81009(f)&(g)
City Clerk CC-021
Campaign Filings (FPPC 400 Series Forms):

OTHER COMMITTEES (PACS - not
candidate-controlled)
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC2 years
Paper must be retained for at least 2 years;
GC §81009(c)&(g)
City Clerk CC-022
Candidate File: Nomination Papers,
Candidate Statement Forms, Ballot
Designation Forms, etc. - SUCCESSFUL

CANDIDATES
Term of
Office + 4
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; CA law states term of
office and 4 years after the expiration of term
and does not delineate between unsuccessful
& successful candidates; EC §17100
City Clerk CC-023
Candidate File: Nomination Papers,
Candidate Statement Forms, Ballot
Designation Forms, etc. - UNSUCCESSFUL

CANDIDATES
Election + 4
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; CA law states term of
office and 4 years after the expiration of term
and does not delineate between unsuccessful
& successful candidates; EC §17100
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 35 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-024
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
Council, Precinct Maps, County Election
Services, Candidate Statements to be printed
in the Sample Ballot, Polling Locations and
Precinct Board Members, Notices, Postings,
etc.)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-025
Elections - Petitions (Initiative, Recall /
Referendum) - IF INSUFFICIENT - IF
Examined by Proponents
Final
Examination
+ 1 year
after
petition
examination
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk CC-025.5
Elections - Petitions (Initiative, Recall /
Referendum) - IF INSUFFICIENT - NOT
Examined by Proponents
Determinatio
n of
Insufficiency
+ 8 months
Ppr
Not accessible to the public; The 8 month
retention applies after the City Clerk makes
the determination of insufficiency / examines
the petitions. unless there is a legal or FPPC
proceeding. EC §§17200(b)(3), 17400
City Clerk CC-026 Elections - Petitions (Initiative, Recall or Referendum) - IF SUFFICIENT
Results + 8
months Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk CC-027
Prop. 218 (Property-based fees) - Notice
Mailing List, Protest Letters / Ballots,
Tabulation
2 years Mag, Ppr GC §53753(e)(2)
(End of Elections Section)
City Clerk CC-028
Enterprise System Catalogue (Listing of
Enterprise-wide Software, posted on line - SB
272)
When
Superseded Mag. GC §34090 et seq.

Page 36 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-029 Ethics Training Certificates for City Council, Boards and Commission, Employees / Staff
Separation
+ 5 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
GC §§ 3105, 12946, 12960, 34090,
53235.2(b) LC §1198.5
City Clerk CC-030
Historical Records, Photographs, & Historical
Projects (e.g. City Anniversaries,
Incorporation, City Seal, Awards of significant
historical interest, Grand Openings, etc.)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
City Clerk determines historical significance;
records can address a variety of subjects and
media. Some media (e.g. audio and video
tape) may be limited because of the media's
life expectancy; GC §34090
City Clerk CC-031
Insurance Certificates - Those that cannot be
matched to a specific agreement or contract,
and DOES NOT have a current agreement /
contract with the City
When No
Longer
Required
Mag, Ppr Not a City record
City Clerk CC-032
Insurance Certificates - Those that cannot be
matched to a specific agreement or contract,
and MAY have a current agreement / contract
with the City
11 years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S
Yes: After
Inactive
Longest Statute of Limitations is 10 years;
Conforms with Agreement Retention (usually
filed with agreement); CCP §337 et seq.; GC
§34090
City Clerk CC-033 Legislative Advocacies, Support or Opposition to proposed Federal or State Legislation
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-034
Minutes: City Council / Boards /
Commissions: Community Redevelopment
Agency (CRA) / Successor Agency /
Oversight Board, Historical & Cultural
Activities Committee, Housing Authority,
Advisory Committee, Parks & Recreation
Advisory Committee, Planning Commission,
Public Financing Authority, Site and
Architectural Review Board
P
Mag,
Mfr, OD,
Ppr
S / I No GC §34090(e)
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 37 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-035
Oath of Office / Appointments: City Council,
Board / Commission Members, Employees /
Staff
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Department Preference; Statute of Limitations:

Public official misconduct is discovery of
offense + 4 years, GC §§36507, 34090; PC
§§801.5, 803(c); 29 USC 1113
City Clerk CC-036 Ordinances P
Mag,
Mfr, OD,
Ppr
S / I No GC §34090(e)
City Clerk CC-037 Passport Transmittals 24 months
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
US Passport requirement to destroy forms
monthly; GC §34090
City Clerk CC-038
Petitions (submitted to Council on any subject
- Dog Parks, Parking, Traffic Calming, etc.)
See Elections for Initiative, Recall or
Referendum Petitions
1 year Mag, Ppr Law requires 1 year for petitions; GC §50115 City Clerk CC-039 Proclamations & Certificates 2 years Mag, Ppr GC §34090 City Clerk CC-040 Public Records Requests / Subpoenas Duces Tecum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-041
Recorded Documents / Real Property: Deeds,
Easements, Right of Ways, Abandonments /
Vacation, Liens / Lien Releases
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(a)
City Clerk CC-042
Recordings: Audio or Video - City Council,
Community Redevelopment Agency (CRA) /
Successor Agency / Oversight Board,
Historical & Cultural Activities Committee,
Housing Authority, Parks & Recreation
Advisory Committee, Public Financing
Authority
Minimum 4
years
Mag
Department preference; Audio Required for 30
days; GC §54953.5(b); video recordings of
meetings are required for 90 days; GC
§34090.7
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 38 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-9 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-043 Records Destruction Authorization Forms & Certifications (All Departments) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
City Clerk CC-044
Resolutions: City Council, Community
Redevelopment Agency (CRA) / Successor
Agency / Oversight Board, Housing Authority,
Parks & Recreation Advisory Committee,
Public Financing Authority
P
Mag,
Mfr, OD,
Ppr
S / I No GC §34090(e)
City Clerk CC-045 Vehicle Titles (Pink Slips) Sale or
Disposal Ppr Given to Auction House / New Owner; GC §34090 GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 6/25/2024

Page 39 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-1 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY MANAGER
City Manager CM-001 City Manager Weekly Reports 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
City Manager CM-002 Negotiation Notes / Bargaining Unit Negotiation Notes 10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.

City Manager CM-003 Project Files / Subject Files (Subject will change over time)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.

Page 40 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FINANCE / ADMINISTRATION
Finance /
Lead Div. FIN-001 _Financial Services Database / ERP Database (Tyler)
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated;
GC §34090
Finance /
Admin. FIN-002
Audit Reports / Annual Comprehensive
Financial Report (ACFR) and related Audit
Opinions
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §34090 et
seq.

Finance /
Admin. FIN-003 Audit Work Papers
When No
Longer
Required
Mag, Ppr Department Preference; preliminary
drafts; GC §34090
Finance /
Admin. FIN-004
Bonds & Bond Sales / Official Statements /
Transcripts / Certificates of Participations
(COPs) / General Obligation Bonds / Revenue
Bonds / Assessment District Bonds / CFD
Bonds - Includes Continuing Disclosure
Reports
See Bank Statements for statement retention.

Fully
Defeased +
10 years
Yes: Until
Maturity
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Statute of
Limitations for bonds, mortgages, trust
deeds, notes or debentures is 6 years;
bonds issued by local governments are
10 years; IRS bond auditing regulations
state, "…material records should
generally be kept for as long as the
bonds are outstanding, plus 3 years
after the final redemption date of the
bonds; There are specific requirements
for disposal of unused bonds; CCP
§§336 et seq. 337.5(a); 26 CFR

1.6001-1(e): 26 CFR § 1.148-
5(d)(6)(iii)(E); GC §43900 et seq.

Finance /
Admin. FIN-005 Budgets - Adopted / Final P
Yes:

Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §34090 et
seq.

Finance /
Admin. FIN-006 Budgets - Preliminary, Backup Documents
Drafts -
When No
Longer
Required
Yes: Before
Budget is
Final
Mag, Ppr Department Preference; GC §34090
GRAND TERRACE, CA. ©1995 - 2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 41 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Admin. FIN-007 Single Audits / Transportation Audits / PERS Audit, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (exceeds
municipal government auditing
standards); GC §34090

BUSINESS LICENSE
Finance /
Business
License
FIN-008 _Business License Database (HdL)
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference - Data is
interrelated; GC §34090, H&S §19850
Finance /
Business
License
FIN-009 Business License Applications, Registrations
and Renewals 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing
standards; GC §34090 et seq.

FINANCE / GENERAL ACCOUNTING
Finance /
General
Accounting
FIN-010 1099's, 1096's, DE542 (California Report of
Independent Contractors) 5 years Mag, Ppr
Department Preference; IRS: 4 years
after tax is due or paid (longer for
auditing & contractor delinquency); Ca.

FTB: 3 years; IRS Reg §31.6001-
1(e)(2), R&T §19530, GC §34090; 29
USC 436
Finance /
General
Accounting
FIN-011
Accounts Payable / Invoices and Backup
(Includes Invoices, Purchase Orders &
Requisitions, Travel Expense
Reimbursements, Warrant Request, etc.)
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
Admin. FIN-012
Accounts Receivable / Revenue / Our Invoices
to Outside Entities: Insurance Companies,
Franchise Fees, DUI Billing, Transient
Occupancy Tax (TOT), Auctions of Surplus
Property, Credit Card Payment Receipts,
Tenant Billing / Rent, etc.
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-013
Bank Statements and Trustee Statements,
Fiscal Agent Statements, Trustee Statements,
Investment Account Statements, Pars
Statements, Bank Reconciliations, Wire
Transfers
5 years Mag, Ppr Department preference; GC §§34090,
26 CFR 31.6001-1
GRAND TERRACE, CA. ©1995 - 2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 42 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk FIN-014 Checks / Warrant Register Report (issued) Copies -
When No
Longer
Requires
Mag, Mfr,
OD, Ppr S Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Accounting
FIN-015 Checks / Warrants (Cashed or Returned /
NSF) 5 years Mag, Mfr, OD, Ppr S Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Public
Works
Services /
Utility
Billing
FIN-016 Daily Cash Summaries, Bank Deposits, Bank
Transmittal Advice, Cashier's Reports 5 years Mag, Ppr Department preference; GC §§34090, 26 CFR 31.6001-1 Finance /
General
Accounting
FIN-017 Escheat (Unclaimed money / uncashed
checks) 5 years Mag, Ppr
Department preference; All tangible
property held by government agencies
escheats after 3 years; Statute of
Limitations is 1 year for seized
property; CCP §§340(d), 1519; GC
§34090
Finance /
General
Accounting
FIN-018 FEMA / OES Claims & Backup Support 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department Preference to pass
possible audit; GC §34090
Finance /
General
Accounting
FIN-019 Fixed Assets - Annual Listing (Source
Documents) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Accounting
FIN-020
Investments / Arbitrage / Bonds (Receipts /
Advisor Reports / Trade Tickets / LAIF (Local
Agency Investment Fund))
Maturity + 5
years
Yes: Until
Paid Mag, Ppr
Department Preference; Meets auditing
standards; FTC Reg's rely on "selfenforcement"; GC§§ 34090, 43900 Finance /
General
Accounting
FIN-021 Journal Entries / Journal Vouchers / Budget
Adjustments 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets
municipal government auditing
standards; Statute of Limitations is 4
years; GC §34090, CCP § 337
GRAND TERRACE, CA. ©1995 - 2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 43 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
General
Accounting
FIN-022
Reports, Financial Reports Created from
Financial Database: General Ledgers,
Subsidiary Ledgers, Trial Balance,
Reconciliations, Registers, Transaction
Histories, Balance Sheets, etc.

When No
Longer
Required
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Financial system can re-create reports
accurately; GC §34090
Finance /
General
Accounting
FIN-023
Reports: Annual State or Federal: State
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE
(Maintenance of Effort) Report, Fixed Charge
Special Assessment Report, Public Self Insurer
Report (SIP Report), Street Report, etc.
5 years Mag, Ppr Department Preference; Meets auditing
standards; GC §34090
City Clerk FIN-024 Treasurer's Reports
Copies -
When No
Longer
Requires
Mag, Ppr Presented to City Council; GC
§34090.7
Finance /
General
Accounting
FIN-025 W-9s
Vendor
Inactive + 5
years
Mag, Ppr Meets IRS auditing standards; GC
§34090

FINANCE / PAYROLL
Finance /
Lead Div. FIN-026 _Payroll Database / ERP Database (ADP) Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated;
GC §34090
Finance /
Payroll FIN-027
1095-C, 1094-C (Employer-Provided Health
Insurance Offer and Coverage) & Transmittal
Form)
5 years Mag, Ppr
Department Preference; Instructions
state "Generally, keep copies of
information returns you filed with the
IRS or have the ability to reconstruct
the data for at least 3 years, from the
due date of the returns"; GC §34090
Finance /
Payroll FIN-028
CalPERS Reports, Annual Valuation Reports,
Actuarial Valuation Reports, Annual Employer
Statements
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Most recent records are stored on
CalPERS website; Department
Preference; Retained to match other
auditing periods; GC §34090
GRAND TERRACE, CA. ©1995 - 2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 44 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-029 Checks / Warrant Register Report - Payroll Only 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance /
Payroll FIN-030 Checks / Warrants - Cancelled - Payroll Only 5 years Mag, Ppr Department Preference; GC §34090, 26 CFR 31.6001-1 Finance /
Payroll FIN-031 DE-34 (California EDD Report of New Employees) 5 years Mag, Ppr Department Preference; Instructions
state "Generally, keep copies of
information returns you filed with the
IRS or have the ability to reconstruct
the data for at least 3 years, from the
due date of the returns"; GC §34090
Finance /
Payroll FIN-032
DE-6, DE-7, DE-9 DE-43, W-3, & DE-166, 941
Forms, IRS 5500 Forms (Employee Benefit
Plans), PERS / FICA & Medicare Adjustments -
Quarterly Payroll Tax Returns / OASDI, Federal
Tax Deposits, Adjustments, etc.
5 years Mag, Ppr
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090
Finance /
Payroll FIN-033 Deferred Compensation (City Statements) 5 years Mag, Ppr Produced by Deferred Comp. Provider; GC §304090, 26 CFR 31.6001.1 Finance /
Payroll FIN-034 Payroll Reports (includes Leave Registers, time Transaction Reports), etc. 5 years Mag, Ppr Department preference; (meets
municipal government auditing
standards); GC §34090
Finance /
Payroll FIN-035 PERS Statements 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance /
Payroll FIN-036 Retiree Medical Enrollment / Retiree Billing / COBRA Billing (CalPERS) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets
municipal government auditing
standards; GC §34090
GRAND TERRACE, CA. ©1995 - 2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 45 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-037 Time Sheets / Time Cards / Overtime Sheets / Overtime Cards 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference to facilitate
grant audits or claim reimbursements;
Meets auditing standards (audit + 4
years); IRS requires 4 years; Ca.
requires 2 yr min.; FTB keeps 3 years;
IRS Reg §31.6001-1(e)(2), R&T
§19530; LC § 1174(d); 29 CFR 516.5;
GC §34090; 8 CCR 11040.7(c); 29
CFR 516.5 & 516.6(c);
Finance /
Payroll FIN-038 W-2's 5 years Mag, Ppr
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090
GRAND TERRACE, CA. ©1995 - 2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 46 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Human
Resources HR-001 Benefit Plan Documents (CalPERS, Dental, Vision, etc.) Duration of
the Contract +
6 years
Yes: For
Duration of
Contract
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Federal law requires 6 years after filing
date for retirement; EEOC / ADEA (Age)
requires 1 year after benefit plan
termination; State Law requires 2 years
after action; 29 CFR 1627.3(b)(1)(2); 29
USC 1027; 11 CCR 560; 28 CCR
1300.85.1; GC §60201
Human
Resources HR-002
California Civil Rights Department (CRD) /
Department of Fair Employment & Housing
(DFEH or EEOC) Claims / Harassment
Claims
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; All State and Federal
laws require retention until final
disposition of formal complaint; State
requires 2 years after "fully and finally
disposed"; 2 CCR 11013(c); GC §§12946,
12960, 60201
Human
Resources HR-003
Classification / Reorganization Studies (for
employee classifications and department
structures)
Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to cover Statute of
Limitations; Bureau of National Affairs
recommends 2 years for all
supplementary Personnel records; 29
CFR 516.6, 29 CFR 1602.14, GC §§
12960, 60201
Human
Resources HR-004 Compensation Surveys & Studies Minimum 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to cover Statute
of Limitations; ; Bureau of National Affairs
recommends 2 years for all
supplementary Personnel records; Wage
rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§ 12960, 60201
Human
Resources HR-005 Contracts for Investigators / Employee Investigations Completion +
5 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §60201
GRAND TERRACE, CA. ©1995-20234 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 47 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-006 Employee Investigations Separation + 6 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; statute of limitations
for EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 60201;
Human
Resources HR-006.5
Employee Notifications: Know Your Rights,
Emergency Contact for Workplace Arrest or
Detentions, etc.
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090; LC §1553(e)
Human
Resources HR-007
Verifications of Employment, Child Support,
etc. (From lenders or other outside
companies)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Non-records, content is not substantive;
GC §60201 et seq.

Human
Resources HR-008 Grievances Separation + 6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to match retention
for personnel files; statute of limitations
for retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion, transfer,
selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
60201; LC §1198.5; 26 CFR 31-6001-1;
53235.2(b); 53237.2(b)
Human
Resources HR-009
Harassment Prevention Training Certificates
for Employees, City Council, Boards /
Commissions
Separation +
5 years
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
GC §§ 3105, 12946, 12960, 60201,
53237.2(b) LC §1198.5
GRAND TERRACE, CA. ©1995-20234 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 48 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-010 I-9s Separation + 6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 60201
City Clerk HR-011 Job Descriptions / Job Classification / Job Specifications
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Originals are presented to the City
Council for approval; GC §60201.7
Human
Resources HR-012
Personnel Files - Employee File (Official
Personnel File)
Includes Application, Discipline,
Evaluations, Policy Acknowledgements,
Employee's Oath of Office / Oath for
Disaster Worker, Harassment Prevention
Training Certificates, PAF / Personnel
Action Forms, W-4's, etc.)
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 4 years; W4s are required four years after the due date of such tax for the return period to
which the records relate, or the date such
tax is paid, whichever is the later. 26 CFR
31-6001-1; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
60201; 53237.2(b), LC §1198.5
GRAND TERRACE, CA. ©1995-20234 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 49 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-013
Personnel Files - Medical File
Pre-employment Medical Clearances, ADA
Accommodations, Fit for Duty, etc.

Separation +
30 years OR
Termination
of Benefits +
30 years,
Whichever is
Longer
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Medical Files for all employees are
required to be maintained at least the
duration of employment plus thirty (30)
years; Files maintained separately;
Claims can be made for 30 years for toxic
substance exposure; 8 CCR §3204(d)(1)
et seq., 8 CCR 5144, 8 CCR 15400.2; 29
CFR 1910.1020(d)(1)(i), GC §§12946,
12960, 60201
Human
Resources HR-014
Recruitment and Testing File / NeoGov
Database
Includes Advertisements, Applications for
Unsuccessful Candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis
& statistical Metric, Job Analysis, Rating
Sheets, Scantrons, Background Checks, etc.

Hiring
Decision + 4
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
State Law requires 4 years; EEOC / FLSA
/ ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 12960,
60201
Human
Resources HR-015
Volunteer / Unpaid Intern Applications &
Agreements - Unsuccessful or Pending
Applicants
3 years Ppr
Department Preference; EEOC / FLSA /
ADEA (Age) requires 3 years for
promotion, demotion, transfer, selection,
or discharge; 29 CFR 1627.3(b)(1)(i), 29
CFR 1602.14; GC §§ 12960, 60201; 29
USC 1113
Human
Resources HR-016
Volunteer / Unpaid Intern Applications &
Agreements (includes emergency contact
information) - Successful Applicants
Inactive /
Separation +
3 years
Mag,
Mfr, OD,
Ppr
S Yes: 1 year
Department Preference; EEOC / FLSA /
ADEA (Age) requires 3 years for
promotion, demotion, transfer, selection,
or discharge; 29 CFR 1627.3(b)(1)(i), 29
CFR 1602.14; GC §§ 12960, 60201; 29
USC 1113
GRAND TERRACE, CA. ©1995-20234 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 50 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-017
Workers Compensation Claims / Long
Term Disability Claims (Includes all
Accident, Incident, or Injury Reports from
Employees)
Separation +
30 years OR
Termination
of Benefits +
30 years,
Whichever is
Longer
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Claims can be
made for 30 years for toxic substance
exposure; 8 CCR §3204(d)(1) et seq., 8
CCR 5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i), GC §§12946, 12960,
60201
Human
Resources HR-018
Workplace Violence – Hazard identification,
evaluation, correction, incident logs,
investigations, etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD LC §6401.9(f), GC §60201

HUMAN RESOURCES / RISK MANAGEMENT
Human
Resources /
Risk
Management
HR-019 Claim for Damages / Claims Against the City
Final
Resolution +
5 years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S
Yes: After

QC & OD
Department Preference; Meets municipal
government auditing standards; Statute of
Limitations is 4 years; CCP §§337 et seq.,
343; GC §60201,
Human
Resources /
Risk
Management
HR-020 Insurance Policies -
General Liability, Workers Compensation P
Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Covers longest
possible statute of limitations; CCP §337
et seq.; 8 CCR §3204(d)(1) et seq., 8
CCR 5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i); GC §§ 911.2, 60201
Human
Resources /
Risk
Management
HR-021 Insurance Policies -
Property, Fire, Theft, etc.

Expiration + 4
years
Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Covers statute of
limitations for contracts; CCP §337 et
seq.; GC §60201
Human
Resources /
Risk
Management
HR-022 OSHA Citations and Inspections 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
OSHA requires 5 years; State law
requires 2 years; 8 CCR §3203(b)(1),
OMB 1220-0029; GC §60201; LC §6429c
Human
Resources /
Risk
Management
HR-023 OSHA Logs - 200, 300, 301, 301A 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
OSHA requires 5 years; State law
requires 2 years; 8 CCR 14300.33(a), 8
CCR §3203(b)(1), GC §60201.7; LC
§6429c
GRAND TERRACE, CA. ©1995-20234 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 51 of 847 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources /
Risk
Management
HR-024 Property Damage Claims / Subrogation /
Restitution 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets municipal
government auditing standards; GC
§60201
GRAND TERRACE, CA. ©1995-20234 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 52 of 847 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Information
Technology IT-001 Backups / Computer Backups / Disaster Recovery Computer Backups When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.

Information
Technology IT-002

UNALTERABLE MEDIA / IMMUTABLE
CLOUD BACKUP / (WORM / DVD-r / CD-r
/ Blue Ray-R / Optical Disk) or other
unalterable media that does not permit
additions, deletions, or changes
P Follows
Retention of
Official
Electronic
Record
OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); must
be stored in a "safe and separate
location"; GC 34090, 12168.7, EVC 1550,
2 CCR 22620 et seq.

INFORMATION TECHNOLOGY
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 53 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

BUILDING & SAFETY
Lead Div. P&B-001 _Permit Database (HdL, GovPilot) Indefinite (Perm) Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference - Data is
interrelated; GC §34090, H&S §19850
Planning &
Development /
Building & Safety
P&B-002 Activity Reports / Building Activity Reports
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Preliminary drafts not retained in the
ordinary course of business (Reports can
be re-run from the database); GC §34090
Planning &
Development /
Building & Safety
P&B-003
Address Files / Building Permit Applications
Never Issued (Applicant Notified Ready for
Issuance and never followed through)
Upon
Expiration
Yes
(6 months)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Preliminary drafts; Content does not
relate in a substantive way to the
conduct of the public's business; GC
§34090,
Planning &
Development /
Building & Safety
P&B-004 Address Files / Building Permits P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
CBC §§104.6 104.7 and 107.5; GC
§34090
Planning &
Development /
Building & Safety
P&B-005
Building Plans - Finalled - INDUSTRIAL,

COMMERCIAL, MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC ACCOMMODATION,

TENANT IMPROVEMENTS
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and
107.5; H&S §19850; GC §34090
Planning &
Development /
Building & Safety
P&B-006 Building Plans - Finalled - SINGLE FAMILY
RESIDENTIAL - SFR and APPURTENANCES P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and
107.5; H&S §19850; GC §34090
Planning &
Development /
Building & Safety
P&B-007 Building Plans - Cancelled or Withdrawn
Upon
Cancellation
or withdrawal

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and
107.5; H&S §19850; GC §34090
Planning &
Development /
Building & Safety
P&B-008 Building Plans - Expired, construction started
(or unknown) P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and
107.5; H&S §19850; GC §34090
Planning &
Development /
Building & Safety
P&B-009 Building Plans - Expired, never started
construction.

Upon
Expiration
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and
107.5; H&S §19850; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 54 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Building & Safety
P&B-010 California Building Codes / Uniform Building
Codes
Minimum
While
Ordinance is
in Force
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §50022.6
Planning &
Development /
Building & Safety
P&B-011 Certificate of Occupancy (CofO) P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Planning &
Development /
Building & Safety
P&B-012
Copyright Release Forms / Requests &
Permissions to Receive Copies of Plans (to and
from Architects)
2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Planning &
Development /
Building & Safety
P&B-013 Correction Notices - Building
Minimum
When
Permit is
Finalled
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Development /
Building & Safety
P&B-014
Encroachment Permits: Temporary (Banner
Permit, Block Park, Excavation, Street Closure
Permits, Street Cuts, Street & Sidewalk Repair,
Streetlight Repair, Traffic Control, Transportation
Permits, Utility Cuts (Installation & Patching), etc.)
Includes Insurance Certificates
Expiration +
2 years
Yes: Until
Completion Mag, Ppr S / I
Yes:

After QC
& OD
GC § 34090
Planning &
Development /
Building & Safety
P&B-015
Encroachment Permits: Temporary (Dirt
Hauling, Excavation, Temporary Construction,
Tree Removal, etc.)
Includes Insurance Certificates
Expiration +
2 years
Yes: Until
Completion Mag, Ppr S / I
Yes:

After QC
& OD
GC § 34090
Planning &
Development /
Building & Safety
P&B-016
Encroachment Permits: Permanent (Structures
in the City's Right of Way, Retaining Walls, etc.)
Includes Insurance Certificates
P
Yes: Until
Completion Mag, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 55 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Building & Safety
P&B-017 Energy Calculations
Minimum
When
Permit is
Finalled
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Development /
Building & Safety
& Public Works /
Engineering
P&B-018 Geotechnical and Soils Reports (all) P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Planning &
Development /
Building & Safety
P&B-019 Grading Permits P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Planning &
Development /
Building & Safety
P&B-020 Plan Check Comments
Minimum
When
Permit is
Issued
Mag,
Mfr, OD,
Ppr
S/I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Development /
Building & Safety
P&B-021 Stop Work Notices
Minimum
When
Permit is
Issued
Mag,
Mfr, OD,
Ppr
S/I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Development /
Building & Safety
P&B-022 Structural Calculations - (all)
Minimum
When
Permit is
Finalled
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090

CODE ENFORCEMENT
Lead Div. P&B-023 _Permit Database (GovPilot) Indefinite (Perm) Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference - Data is
interrelated; GC §34090, H&S §19850
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 56 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Code
Enforcement
P&B-024
Code Enforcement / Abatement
(may Include Citations, Notice of Violations,
Photos, and Code Enforcement Complaint
Letters)
Minimum 2
years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S/I
Yes:

After QC
& OD
Department preference; GC §34090
Planning &
Development /
Code
Enforcement
P&B-025 Hearing Officer Determinations / Appeals of Code Enforcement Actions
Minimum 2
years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S/I
Yes:

After QC
& OD
Department preference; GC §34090

PLANNING
Lead Div. P&B-026 Permit Database Indefinite
(Perm) Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

Page 57 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Planning
P&B-027
Planning Projects - Discretionary &
Ministerial - Approved Permanent
Entitlements & Permits
(Includes Associated CEQA Noticing,
Conditions of Approval, Environmental
Determinations, Staff Reports, Plans, Soils
Reports, Uniform Development Application,
etc.)
Examples:

Conditional Use Permits (CUPs)
Density Bonus
Development Permit
General Plan / General Plan Amendments
Lot Line Adjustment
Public Art
Rezones
Specific Plan
Tentative Subdivision Maps / Parcels Maps
Use Permits
Variance
Zoning Clearance
Zoning Ordinance / Updates
P Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090,
34090.7
Planning &
Development /
Planning
P&B-027.5 Planning Files - Cancelled / Expired /
Withdrawn
Minimum
Cancellation,
Expiration or
Withdrawal
+ 2 years
Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 58 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-6
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Planning
P&B-028 Advanced Planning / Long Range Planning /
Project Implementation (Final Documents only) P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Planning &
Development /
Planning
P&B-029 Aerial Photographs (Historical) P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Planning &
Development /
Planning
P&B-030 Annexations / Boundaries / Consolidations /

LAFCO P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Census Bureau P&B-031 Census, Demographics
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
(Non-Records - Census Bureau is OFR)
Planning &
Development /
Planning
P&B-032
Environmental Determinations / Permits:

Environmental Impact Reports (EIRs), Negative
Declarations, etc.) / CEQA - Where Planning is
the Lead
Correspondence and staff notes that provide
insight into the project or the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the
project or the agency’s CEQA
compliance with respect to the project —
are not within the scope of section
21167.6, subdivision (e) and need not be
retained." Golden Door Properties, LLC
v. Superior Court of San Diego County
(2020) 53 Cal.App.5th 733; PRC
21167,6; GC §34090
Planning &
Development /
Planning
P&B-033
Environmental Determinations / Plans:

Environmental Impact Reports (EIRs), Negative
Declarations, Notice of Exemption (NOE), etc.) /
CEQA
Inside City boundaries - Where Planning is the
Lead
P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 59 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-7
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Planning
P&B-034
General Plan, Elements and Amendments /
Master Plans, Specific Plans, Land Use Plans
and Amendments; General Plan Interpretations,
General Plan Conformity Determinations
P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Planning &
Development /
Planning
P&B-035 Historic Preservation / Historical Designations / Historical Landmarks P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Planning &
Development /
Planning
P&B-036 Materials Boards
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Preliminary drafts not retained in the
ordinary course of business; GC §34090
City Clerk P&B-037
Planning Commission / Site and Architectural
Review Board

AGENDAS & STAFF REPORTS
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Send all originals to the City Clerk; GC
§34090.7
City Clerk P&B-038
Planning Commission / Site and Architectural
Review Board

MINUTES
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Send all originals to the City Clerk; GC
§34090.7
Planning &
Development /
Planning
P&B-039
Planning Commission / Site and Architectural
Review Board

RESOLUTIONS
P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090(e)
Planning &
Development /
Planning
P&B-040
Planning Commission / Site and Architectural
Review Board

VIDEO RECORDINGS
Minimum 4
years
Mag
Department preference; Video
recordings of meetings are required for
90 days; GC §34090.7
Other Agencies P&B-041 Regional Planning
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
(Non-Records - County, State, or other
agencies retain the originals)
Planning &
Development /
Planning
P&B-042
Temporary Permits (Approved & Unapproved)
Fireworks Stands, Banner Permits, Temporary
Sign Permits, Christmas Tree Lots, Pumpkin
Lots, etc.

Expiration +
2 years
Yes:

During
Event
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 60 of 847 ends

RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT
(Building, Code Enforcement, Planning)
Ver. 4.0 Page PL-8
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Code
Enforcement
P&B-043
Permits: Mobile Vending Vehicle, Sidewalk
Vending, Special Promotion Permits, Temporary
Banner Permit, etc.

Expiration +
2 years
Yes: Until
Completion Mag, Ppr S / I
Yes:

After QC
& OD
GC § 34090
Planning &
Development /
Planning
P&B-044 Zoning Clearance Forms / Zoning Verification
Letters P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Planning &
Development /
Planning
P&B-045 Zoning Maps (Historically Significant) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Planning &
Development /
Planning
P&B-046 Zoning Ordinance Amendments / Zone Changes P Yes Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (copies); GC
§34090.7
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 61 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / ENGINEERING
City Clerk PW-001
Assessment Districts / Community Facilities
Districts / Landscape Maintenance Districts /
Special Districts:

Engineers Reports
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Retained in City Council Agenda
Packets; GC §34090.7
Public Works /
Engineering PW-002
Assessment Districts / Community Facilities
Districts / Landscape Maintenance Districts /
Special Districts:

Formation, Historically Significant Records
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-003 Benchmarks P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-004
Bonds: Labor & Materials, Performance Bonds,
Letters of Credit, Encroachment Permits,
Monitoring Bonds
Release of
Bond / Letter
of Credit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Security; GC §34090
Public Works /
Engineering PW-005
Capital Improvement Projects (CIP) - where
Engineering is the Lead: MAINTENANCEONLY PROJECTS (Painting, Slip Lining, ReRoof, etc. - No change in Infrastructure Configuration)
All Final Records (Plans, RFP / Specifications
& Addenda, Successful Proposal, Change
Orders, Notice of Completion, Photos, etc.)
Completion
+ 5 years or
After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations for Errors &
Omissions not applicable; Some grant
funding agencies require audits; Statute
of Limitations: Contracts & Spec's=4
years, CCP §337 et. seq., GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 62 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Engineering PW-006
Capital Improvement Projects (CIP) - where
Engineering is the Lead: Administration File
Project Administration, Certified Payrolls,
Certificate of Compliance, Construction
Manager's Logs, Correspondence, Costs,
Estimates, Daily Inspections, Insurance
Certificates, Preliminary Notices, Project
Schedules, Public Relations, Meeting Agendas
& Minutes, Monthly Reports, Notices, Real
Estate Appraisals, RFIs / RFQs , Safety.

SWPPP / WPCP, etc.

Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP
§337 et. seq., GC §34090
Public Works /
Engineering PW-007
Capital Improvement Projects (CIP) - where
Engineering is the Lead: Permanent File
Plans, RFP / Specifications & Addenda,
Successful Proposal, Change Orders, EIRs,
Negative Declarations, Categorical
Exemptions, Materials Testing Reports,
Grading Permits, Hazardous Materials, Notice
of Completion, Photos, Record Drawings Soils
Reports, Studies, Submittals, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
City Clerk PW-008
Deeds, Easements, Right of Ways,
Abandonments / Vacation, Liens / Lien
Releases - Supporting Documents
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD City Clerk retains final; GC §34090(a)
Public Works /
Engineering PW-009
Drawings - where Engineering is the Lead:

Record Drawings, Maps, Large-Format
Drawings, Survey Record Maps, "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I No Drafts should be destroyed; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 63 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Development /
Building &
Safety & Public
Works /
Engineering
PW-009.5 Geotechnical and Soils Reports (all) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
City Clerk PW-010 Parks & Recreation Advisory Committee

AGENDAS & STAFF REPORTS
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals to the City Clerk; GC
§34090.7
City Clerk PW-011 Parks & Recreation Advisory Committee

MINUTES
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals to the City Clerk; GC
§34090.7
Public Works /
Engineering PW-012
Private Development: Administrative Records
Construction Inspections, Photos, Progress
Meetings, Project Schedules, etc.

Completion
+ 10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Statute of Limitations is 4 years; 10
years for Errors & Omissions; land
records are permanent by law; CCP
§§337. 337.1(a), 337.15, 343; GC
§34090
Public Works /
Engineering PW-013
Private Development: Permanent Records
Abandonments, Certificate of Acceptance /
Approval (copy), Dedications, Deeds (copies)
Drainage, Driveway, Easements (copies),
Geotechnical and Soil Reports / Hydrology
Reports, Private Lab Verifications, Testing Lab
Final Reports, Rights of Way (copies), Studies,
Reports, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
Public Works /
Engineering PW-014 Subdivision Maps / Parcel Maps P Yes (all) Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 64 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Engineering PW-015 Surveys, Record of Survey P Yes (all) Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-016 Traffic Calming Requests (Speed Humps, Red Curbs, Stop Signs, etc.) 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Police or State
of California PW-017 Traffic Collision Reports / SWTRS (Shred - contains private / personal information) Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Copies or Not City Records; GC
§34090.7
Public Works /
Engineering PW-018 Traffic Counts / Traffic Studies 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Engineering PW-019 Traffic Speed Surveys (certified by City Council Resolution) 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Engineering PW-020 Traffic Stop Sign Warrants 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Engineering PW-020.5 Transportation Permits / Wide Load Permits, Heavy Load Permits, etc.

Expiration +
2 years
Yes: Until
Expiration Mag, Ppr S / I Yes: After QC & OD GC § 34090 Public Works /
Engineering PW-021 Transportation Plans / Master Plans P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090

PUBLIC WORKS / FACILITIES & MAINTENANCE & STORM DRAINS
Public Works /
Lead Div. PW-022 AQMD Permits - for Generators, etc. Issue Date + 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 65 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Facilities &
Maintenance
PW-023
Fleet - Vehicle & Equipment History Files
Maintenance, Brakes, Smog Certificates, etc.

Disposal of
Vehicle or
Equipment +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; If a motor
carrier, required for 18 months after
vehicle is sold; CHP requires life of
vehicle; OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR 396.21(b)(1); 49
CFR 396.3; CCP §337 et. seq., 3 CCR
1234(f); GC §34090
Public Works /
Lead Div. PW-024 Generator Operation Logs & Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
Public Works /
Facilities &
Maintenance
PW-025 Herbicide or Pesticide Application Forms 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2
years); GC §34090; 3 CCR 6623
Public Works /
Lead Div. PW-026 Operations & Maintenance Manuals (O&M Manuals) Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Public Works /
Facilities &
Maintenance
PW-027 Pressure Vessel Certifications or Permits (Air
Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et.
seq.

Public Works /
Facilities &
Maintenance
PW-028
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form
(or records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for
toxic substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 66 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-6
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Facilities &
Maintenance
PW-029 Sewer - CCTV Videos of Sewer Lines Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public Works /
Facilities &
Maintenance
PW-030
Solid Waste Recycling / AB 939 Compliance /
SB 1383 Compliance (Organic Waste
Collection and Recycling) . CalRecycle Annual
Waste Diversion Report / Measure D annual
report / Form 303 report (HHW report) /
CalREcycle Used Oil report / CalREcycle
Bottles & Cans report, etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; required for 5
years; Low-Carbon Fuel Standard
regulations credits can be received for
10 years, and are eligible for an
extension; 14 CCR § 18995.2; H&S
§39730.7; GC §34090
Public Works /
Facilities &
Maintenance
PW-031 Solid Waste Tonnage Reports / Statistics 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Facilities &
Maintenance
PW-032 Storm Drain System Maintenance (Slip Lining,
etc.) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Facilities &
Maintenance
PW-033 Streets - Sidewalk Maintenance, Grinding,
Asphalt Ramping (Logs and Forms) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Facilities &
Maintenance
PW-034 Tree DATABASE (West Coast Arborists)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Data is interrelated; GC §34090
Public Works /
Facilities &
Maintenance
PW-035 Tree Maintenance, Trimming, Arborists Reports
(ALL City-owned trees) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Lead Div. PW-036 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; entered into
DigAlert Software the Excavator,
Operator and the Regional Notification
Center all have an obligation to retain the
notice for 3 years; GC §§4216.2(f) GC
§60201
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 67 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-7
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Facilities &
Maintenance
PW-037
Video Recordings - Building Security,
Regular and Ongoing Operations
(Employees Performing Work, Cashiering,
Building Security, etc.)
1 year Mag Records regular and ongoing operations;
GC §34090.6 et seq,
Public Works /
Facilities &
Maintenance
PW-038 Video Recordings - Public Areas / Public
Activity
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,
Division
Providing
Service / Work
PW-039
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Data is interrelated; GC §34090
Division
Providing
Service / Work
PW-040
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-041
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (or partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

PUBLIC WORKS / NPDES
Public Works /
NPDES PW-042 Stormwater Illicit Discharges 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 3 years; 40
CFR 122.41(j)(2); SWRCB Order 2006-
03; 40 CFR §§122.21, 122.41, 122.44;
GC §34090
Public Works /
NPDES PW-043
Stormwater Inspections (Business Inspections,
O&M related inspections, and Development
Inspections)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal
mandate is 3 years; SWRCB Order
2006-03; 40 CFR §§122.21, 122.41,
122.44; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 68 of 847 ends

Ver. 3,0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Facilities, Maintenance, Storm Drain, NPDES) Page PW-8
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
NPDES PW-044 Stormwater: NPDES Annual Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal
mandate is 3 years; SWRCB Order
2006-03; 40 CFR §§122.21, 122.41,
122.44; GC §34090
Public Works /
NPDES PW-045 Stormwater: NPDES Permits / MS-4 Permits Expiration + 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 69 of 847 ends

Ver. 5.0 RECORDS RETENTION SCHEDULE: SENIOR TRANSPORTATION PROGRAM Page ST-1 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

SENIOR TRANSPORTATION PROGRAM
Senior
Transportation
Program
ST-001
Funding & Grants: FTA, Others: Equipment
(Buses, Vehicles) and Real Property
Equipment is defined as "useful life of more
than one year and an acquisition cost which
equals or exceeds the lesser of the
capitalization level established by the
governmental unit for financial statement
purposes, or $5,000. Includes rolling stock and
all other such property used in the provision of
public transit service
Includes all records, including application,
administration, reports, audits, etc.

Disposition /
Sale
+ 5 years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
FTA Retention for Equipment Records.
"The three year retention period for the
equipment records starts from the date
of the equipment’s disposition or
replacement or transfer"; Equipment is
defined as "useful life of more than one
year and an acquisition cost which
equals or exceeds the lesser of the
capitalization level established by the
governmental unit for financial statement
purposes, or $5,000. Includes rolling
stock and all other such property used in
the provision of public transit service".5
years meets auditing standards and
federal requirements; FTA - Circular
5010.1E, III(7); OMB Circular A-110 & A133; GC §34090
Senior
Transportation
Program
ST-002
Funding & Grants: FTA, Others: Excluding
Equipment (Buses, Vehicles) and Real
Property
Includes all records, including application,
administration, reports, audits, etc.

Close (Final
Expenditure
Report)
+ 5 years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
FTA Retention for other Records; 5 years
meets auditing standards and federal
requirements; FTA - Circular 5010.1E
III(7); OMB Circular A-110 & A-133; GC
§34090
Senior
Transportation
Program
ST-003 Incident reports 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC § 34090
Senior
Transportation
Program
ST-004
Monthly Reports: Ridership Data, Daily
Reports, Demand-Response / Dial-a-Ride /
Fixed Route, etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with Fare & Passenger
Counts, Accounts Receivable and Cash
Receipts; GC §34090
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 70 of 847 ends

Ver. 5.0 RECORDS RETENTION SCHEDULE: SENIOR TRANSPORTATION PROGRAM Page ST-2 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Senior
Transportation
Program
ST-005 Route Sheets 2 years Mag,
Ppr S / I Yes: After QC & OD GC §34090
Senior
Transportation
Program
ST-006 Time Punches (Hours Driven, Audited by CHP) 2 years Mag, Ppr S / I Yes: After QC & OD GC §34090
Senior
Transportation
Program
ST-007 Vehicle Inspections or Audits by the CHP 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Consistent with CHP requirements;
OSHA requires 1 year; 8 Ca. Code Reg.
§ 3203(b)(1); GC § 34090
Senior
Transportation
Program
ST-008
Vehicle Pre-Trip Inspections / Vehicle Safety
Checks / Daily Vehicle Inspections / Daily
Equipment Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090; 13 CCR 1234(c)
GRAND TERRACE, CA. ©1995-2024 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 6/25/2024

Page 71 of 847 ends

AGENDA REPORT
MEETING DATE: June 23, 2026
TITLE: Appointments to the Historical & Cultural Activities Committee PRESENTED BY: Daysi Alcocer, City Clerk
RECOMMENDATION: STAFF RECOMMENDS REAPPOINTING THE TWO (2) INCUMBENTS TO FOUR-YEAR TERMS ENDING JUNE 30, 2030, AND ALLOWING COUNCIL

MEMBER WILSON TO REAPPOINT HIS INCUMBENT APPOINTEE,

SHOULD HE ELECT TO DO SO
2030 VISION STATEMENT:

This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision.

BACKGROUND:

The Historical & Cultural Activities Committee (“Committee") is a seven-member Committee appointed by the Mayor, subject to City Council approval, and serves four-year terms at the pleasure of the City Council. The terms alternate so that every two (2) years at least two (2) appointments are set to expire.

Additionally, the Membership and Appointment Process of the Committee shall be made by minute record of the City Council and shall continue in effect until a successor is appointed.

Currently, the Committee has three (3) terms that are scheduled to end on June 30, 2026.

Name of Appointee Date of Appointment Appointed By Term Expiration Daniel Torres 08/26/2025 Council at Large 06/30/2026
Stephanie Darwin 06/25/2024 Council at Large 06/30/2026 Lynne Harmon 08/27/2024 Council Member Allen 06/30/2028 Hanni Bennett 08/26/2025 Council Member
Brown
06/30/2028
Luke Poutre 11/12/2025 Mayor Pro Tem Sabino 06/30/2028
Margie Miller 01/28/2025 Mayor Hussey 06/30/2028
Jason Greeley 01/28/2025 Council Member
Wilson
06/30/2026
DISCUSSION:

Page 72 of 847 ends

On April 16, 2026, staff initiated the recruitment process for the three (3) Historical & Cultural Activities Committee seats. The scheduled vacancies were publicly advertised through the City’s adjudicated newspaper, City News Group, as well as on the City of Grand Terrace’s official website and Facebook page. Physical notices were also posted at the public kiosks located at City Hall to ensure broad community awareness.

The application period remained open through Monday, June 15, 2026, at 5:00 p.m., providing interested residents with ample opportunity to apply. An additional application was submitted on June 18, 2026, a total of three (3) applications were received. All application materials have been attached to this staff report for review. The applicants are:
• Stephanie Darwin
• Daniel Torres
• Jason Greeley
All three incumbents are in good standing and familiar with the responsibilities of the Committee. Staff recommends waiving the formal interview and appointment process, as reappointing the incumbents would promote continuity and avoid unnecessary administrative delays.

Staff recommends that the City Council reappoint the following incumbents to the Historical & Cultural Activities Committee for new four-year terms ending June 30, 2030:
• Stephanie Darwin (At-Large)
• Daniel Torres (At-Large)
• Jason Greeley (Council Member Wilson’s Appointee, should Council Member Wilson choose to reappoint him)
ENVIRONMENTAL IMPACT:

None.

FISCAL IMPACT:

There is no fiscal impact associated with the reappointment of Committee members.

Page 73 of 847 ends

Page 74 of 847 ends

Page 75 of 847 ends

Page 76 of 847 ends

Page 77 of 847 ends

AGENDA REPORT
MEETING DATE: June 23, 2026
TITLE: Approval of the April-2026 Check Register in the Amount of $936,819.52.

PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 04302026 IN THE AMOUNT OF $936,819.52 AS SUBMITTED, FOR THE MONTH ENDING APRIL 30, 2026 2030 VISION STATEMENT:

This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs.

BACKGROUND:

The check register for the month of April-2026 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval.

The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of April-2026.

The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency.

Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts that do not have a budgetary impact.

DISCUSSION:

CHECK REGISTER
A total of $936,819.52 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies, and contracts and are detailed in the individual monthly register.

Below is a table that lists payments larger than $10,000 for the month of April-2026.

Payments larger than $10,000:

Check No. Payee Description Amount
83504 FLOCK SAFETY (12) LICENSE PLATE READER

CAMERAS AND MONITORING
FEES
$45,600.00

Page 78 of 847 ends

83511 IGM TECHNOLOGY CORP
(VOIDED & REISSUED)
MAR 2026-27 BUDGET

PLANNING SOFTWARE
$20,837.00
83531 AEGIS BUILDERS INC REFUND REMAINING DEPOSIT

ACCOUNT BALANCES FOR

PRIOR PROJECTS
$131,204.80
83556 ON SITE COMPUTING MAY 2026 IT SERVICES $10,983.34 83560 Q3 CONSULTINGG DEC 2025 & FEB 2026 STORM

DRAIN MASTER PLAN

DEVELOPMENT
$12,704.50
83561 RIVERSIDE HIGHLAND

WATER CO
01/26/2026-03/23/2026 WATER
USAGE
$11,892.63
83563 SB COUNTY SHERIFF APR 2026 LAW ENFORCEMENT
SVCS; FY2025-26 Q2 GAS &

VEHICLE MAINT, PROACTIVE

PATROL, QUALITY OF LIFE,

SHERIFF OT, AND CREDIT FOR

OFFICE SPECIALIST
$290,206.40
83572 WILLDAN MAR 2026 PLAN

CHECK/INSPECTION SVCS
FOR BUILDING & SAFETY; FEB
2026 PROFESSIONAL SVCS

FOR GATEWAY SPECIFIC
PLAN; MAR 2026 PLAN

CHECKING SVCS FOR

VARIOUS DEVELOPERS
$18,511.18
83576 ALESHIRE & WYNDER LLP MAR 2026 LEGAL SERVICES $18,261.84 83579 AM SIGNAL LLC (2) SPEED RADAR SIGNS $10,594.48
83580 AT&T OCT 2025-APR 2026 AT&T

ALARM LINES
$17,570.50
83584 CITY OF SAN BERNARDINO FY2025-26 Q3 ANIMAL
CONTROL OPERATING COSTS;
APR 2026 ANIMAL CONTROL -

CAPITAL IMPROVEMENT
COSTS
$14,115.84
83587 EZ SUNNYDAY

LANDSCAPE

OVERSEEDING & IRRIGATION
REPAIRS AT GRIFFIN PARK;
APR 2026 LANDSCAPING SVCS
- PARKS, CIVIC CENTER,
CANAL STRIP, ORIOLE; APR
2026 WEED ABATEMENT - AT

VARIOUS LOCATIONS AROUND
THE CITY; APR 2026

LANDSCAPING SVCS - TRACT
$27,061.65

Page 79 of 847 ends

18070 JADEN COURT; APR
2026 JADEN CT IRRIGATION

MAINTENANCE
83596 IGM TECHNOLOGY CORP MAR 2026-27 BUDGET

PLANNING SOFTWARE
$20,837.00
83612 SUPERIOR BUILDING

MAINTENANCE
APR-MAY 2026 JANITORIAL

SERVICES FOR CIVIC CENTER,

PARKS AND SENIOR CENTER
$14,016.00
18209464 PUBLIC EMPLOYEES

RETIREMENT

RETIREMENT CONTRIBUTIONS
FOR PAY DATE 04/02/2026
$13,187.35
18240717 PUBLIC EMPLOYEES

RETIREMENT

RETIREMENT CONTRIBUTIONS
FOR PAY DATE 04/16/2026
$13,211.64
18244863 CA PUB EMPLOYEES

RETIRE SYSTEM
APR 2026 PERS HEALTH

INSURANCE
$30,872.13
37480826 SO CA EDISON COMPANY MAR 2026 ENERGY USAGE $19,150.95 420946526 US BANK MAR-APR 2026 CAL CARD

CHARGES
$23,494.02

TOTAL PAYMENTS
LARGER THAN $10,000
$764,313.25

PAYROLL
Payroll costs for the month:

Pay
Per.

Period
Start
Period
End
Pay Date Amount
Apr26
20 From 3/14/2026 to 3/27/2026 4/02/2026 $85,300.21
21 From 3/28/2026 to 4/10/2026 4/16/2026 $86,160.79
22 From 4/11/2026 to 4/24/2026 4/30/2026 $74,100.78
$245,561.78
ENVIRONMENTAL IMPACT:

N/A
FISCAL IMPACT:

All disbursements (including payroll) were made in accordance with the approved budget for Fiscal Year 2025-26 in the amount of:

Page 80 of 847 ends

Description Amount
Apr-26
Check
Register
$936,819.52
Payroll $245,561.78
$1,182,381.30

Page 81 of 847 ends

CITY OF GRAND TERRACE
FY2025-26

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313

CHECK REGISTER
Account Index
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

City of Grand Terrace Check Register Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member

Page 82 of 847 ends

Fund Dept Acct
No. Fund Name No. Department Cost Center No. General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND) 187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST. 411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG) 605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP) 705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG) 801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD) 804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP) 805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG. 998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT

Page 83 of 847 ends

%+6;1()4#0&6'44#%' FY2025-26

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending April 30, 2026
ŝůů,ƵƐƐĞǇ, Mayor
DŝĐŚĞůůĞ^ĂďŝŶŽ, Mayor Pro Tem
ŽƵŐtŝůƐŽŶ͕ŽƵŶĐŝůDĞŵďĞƌ
:ĞĨĨůůĞŶ͕ŽƵŶĐŝůDĞŵďĞƌ
DĂƚƚƌŽǁŶ͕ŽƵŶĐŝůDĞŵďĞƌ
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

Page 84 of 847 ends

Invoice #
PARK

RICHARD ROLLINS PARK

YARD SALE SIGNS

TROUBLESHOOT AND RESET
03/26/2026
E 10-195-246-000-000 144.00
144.00
144.00
03/12/2026
E 10-195-246-000-000 225.00
225.00
225.00
83497 04/02/2026 CHAMPION FIRE SYSTEMS INC 79384 FY2025-26 Q4 CITY HALL ALARM 03/27/2026
B 23-515-22-00 20.00

20.00 20.00
83496 04/02/2026 CA DEPT OF INDUSTRIAL RELATION E 2262943 SB FY2025-26 ELEVATOR INSPECTION 04/01/2026
B 23-515-22-00 40.00

40.00 40.00
83495 04/02/2026 LOUIE BARRERA 03272026 REFUND YARD SALE SIGN DEPOSIT FOR (2) 03/31/2026
E 10-450-245-000-000 2,350.00
2,350.00
2,350.00
83494 04/02/2026 STEVEN BANNOW 04012026 REFUND YARD SALE SIGN DEPOSIT FOR (4) 03/23/2026
E 10-450-246-000-000 9,600.00
9,600.00
9,600.00
83493 04/02/2026 ATHLETIC FIELD SPECIALISTS 8577 MAR 2026 TURF MAINTENANCE FOR Vendor Invoice Description Inv. Date Amount Paid Check Total 83492 04/02/2026 AP ELECTRICAL SYSTEMS 2024438 FIELD LIGHT REPAIR AT RICHARD ROLLINS Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

Page 85 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
32126 MAR-APR 2026
32126 MAR-APR 2026
1887533010
32126 MAR-APR 2026
32126 MAR-APR 2026
32126 MAR-APR 2026

FOR SENIOR BUS DRIVER
18122 MAIN ST AND MICHIGAN ST
E 10-175-246-000-000 267.87
267.87
267.87
E 65-425-220-000-000 65.25

65.25 65.25
83500 04/02/2026 COUNTY OF RIVERSIDE TLMA ADM TL00000 JAN 2026 TRAFFIC SIGNAL MONITORING AT 03/18/2026

60.01 1,399.99
83499 04/02/2026 COMPUTERIZED EMBROIDERY CO INC 61010 EMBROIDERY OF CITY LOGO ON SHIRTS 03/19/2026 140.00
1887531010 CITY HALL CABLE - CITY HALL - 03/21/2026
E 10-190-238-000-000 60.01
329.99
1887530010 SR CENTER INTERNET - HSD3 - 03/21/2026
E 10-805-238-000-000 140.00
E 10-190-238-000-000 329.99
329.99
RICHARD ROLLINS PARK INTERNET - 03/21/2026
E 10-450-238-000-000 329.99
03/21/2026
E 67-380-250-000-000 540.00
540.00
1887532010 CITY HALL INTERNET - CITY HALL - 03/21/2026
83498 04/02/2026 CHARTER COMMUNICATIONS 2543046010 CITY HALL INTERNET - PEG CITY HALL -

Page 86 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
LIC#FS5A88 VIN#4XARSE995P8100999
04/01/2026-06/30/2026
SUBSTATION 04/01/2026-06/30/2026
BUILDING 04/01/2026-06/30/2026

CIVIC CENTER, CANAL STRIP, ORIOLE
E 10-175-244-000-000 1,500.00
1,500.00
E 10-450-245-000-000 1,700.00
1,700.00
10472 TREE TRIMMING ON CITY PARKWAYS 03/23/2026
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,795.00
10462 OVERSEEDING DOG PARK 03/17/2026
E 10-175-244-000-000 80.00
E 10-195-245-000-000 200.00
E 10-450-245-000-000 3,285.00
E 10-195-247-000-000 315.00
315.00
945.00
83503 04/02/2026 EZ SUNNYDAY LANDSCAPE 10459 MAR 2026 LANDSCAPING SERVICES - PARKS, 03/17/2026 E 10-195-247-000-000 315.00
315.00
160658032 SECURITY MONITORING AT MAINTENANCE 03/09/2026 E 10-195-247-000-000 315.00
315.00
160658031 SECURITY MONITORING AT SHERIFF 03/09/2026
E 10-175-220-000-000 54.00

54.00 54.00
83502 04/02/2026 EVERON LLC 160658030 SECURITY MONITORING AT CITY HALL 03/09/2026 83501 04/02/2026 DMV RENEWAL LIC#FS5A88 DMV VEHICLE REGISTRATION RENEWAL 06/01/2026

Page 87 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
TRACT 18070 JADEN

BI MONTHLY MAINT

MAINTENANCE

MONITORING FEES

DISPLAY AD
20934

DISPLAY AD
960.00
E 10-120-230-000-000 1,200.00
1,200.00
FEB 2026 WEEKLY QUARTER-PAGE 02/05/2026
E 10-120-230-000-000 960.00
E 10-175-272-000-000 25.75

25.75 25.75
83506 04/02/2026 GRAND TERRACE CITY NEWS 20933 JAN 2026 WEEKLY QUARTER-PAGE 01/31/2026 E 10-410-701-000-000 45,600.00
45,600.00
45,600.00
83505 04/02/2026 GARCIAS TIRES 10682 FLAT TIRE REPAIR FOR MAINTENANCE 03/24/2026 E 26-605-255-000-000 150.00
150.00
8,470.00
83504 04/02/2026 FLOCK SAFETY INV-90900 (12) LICENSE PLATE READER CAMERAS AND 04/01/2026 E 10-175-244-000-000 575.00
575.00
10457 MAR 2026 JADEN CT IRRIGATION 03/17/2026
E 26-605-255-000-000 750.00
750.00
10461 MAR 2026 RIGHT OF WAY LANDSCAPING 03/17/2026
10458 MAR 2026 LANDSCAPING SERVICES - 03/17/2026

Page 88 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

DISPLAY AD

YARD SALE SIGN

PROCESSING FEES

YARD SALE SIGNS

HH LIFE
B 23-515-22-00 20.00

20.00 20.00
E 10-140-250-000-000 20,837.00
20,837.00
20,837.00
83512 04/02/2026 JOSEPH JASSO 03272026 REFUND YARD SALE SIGN DEPOSIT FOR (2) 03/27/2026 E 10-140-250-000-000 1,484.64
1,484.64
1,484.64
83511 04/02/2026 IGM TECHNOLOGY CORP INV-2380 MAR 2026-27 BUDGET PLANNING SOFTWARE 03/26/2026 E 10-110-142-000-000 1,744.23
1,744.23
1,744.23
83510 04/02/2026 HINDERLITER DE LLAMAS ASSOC SIN061341 JAN-MAR 2026 SALES TAX & AUDIT SERVICES 03/10/2026 E 10-140-250-000-000 280.67
280.67
280.67
83509 04/02/2026 HERMAN HILKEY JAN26-DEC26 2026 LIFE INSURANCE REIMBURSEMENT 03/27/2026 B 23-515-22-00 10.00

10.00 10.00
83508 04/02/2026 HDL SOFTWARE LLC SIN061432 FEB 2026 BUSINESS LICENSE 02/28/2026 960.00
3,120.00
83507 04/02/2026 YVONNE GURULE 03272026 REFUND YARD SALE SIGN DEPOSIT FOR (1) 03/27/2026 20935 MAR 2026 WEEKLY QUARTER-PAGE 03/05/2026
E 10-120-230-000-000 960.00

Page 89 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

FREEDOM PARK

PHOTOCOPIER

MAINTENANCE

PHOTOCOPIER SERVICES

YARD SALE SIGNS

CITY HALL
E 10-190-210-000-000 59.12

59.12 59.12
B 23-515-22-00 30.00

30.00 30.00
83517 04/02/2026 ODP BUSINESS SOLUTIONS LLC 456098550001 OFFICE AND BREAKROOM SUPPLIES FOR 03/19/2026 E 10-190-212-000-000 52.98

52.98 176.80
83516 04/02/2026 DESIREE MENDEZ 03272026 REFUND YARD SALE SIGN DEPOSIT FOR (3) 03/27/2026 E 10-190-212-000-000 123.82
123.82
9010812155 02/15/2026-03/14/2026 CITYWIDE 03/14/2026
E 10-190-700-000-000 142.92
142.92
142.92
83515 04/02/2026 KONICA MINOLTA BUS. SOLUTIONS 507245125 MAR 2026 CITYWIDE PHOTOCOPIER 03/19/2026 E 10-450-245-000-000 3,509.93
3,509.93
3,509.93
83514 04/02/2026 KONICA MINOLTA 48856189 MAR-APR 2026 RENT FOR ADDITIONAL 03/22/2026 83513 04/02/2026 JBI GROUP 2372 REPLACEMENT DOORS AT VETERAN'S 03/31/2026

Page 90 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

YARD SALE SIGNS
TO MAR 2026

PLAN FOR CITY OF GT FACILITY BUILDING
E 10-172-250-000-000 7,920.00
7,920.00
7,920.00
E 10-195-245-000-000 900.00
900.00
900.00
83522 04/02/2026 REVENUE AND COST SPECIALISTS 9387 FEB 2026 DEVELOPMENT IMPACT FEE STUDY 02/23/2026 83521 04/02/2026 R MIRANDA DESIGN 20260317 INITIAL PAYMENT - DEVELOPMENT OF FLOOR 03/18/2026 E 62-120-220-000-000 47.96
E 65-425-220-000-000 70.00
481.81
481.81
E 10-370-210-000-000 100.00
E 10-805-220-000-000 25.00
E 10-805-245-000-000 120.00
E 10-120-210-000-000 19.99
E 10-190-210-000-000 13.46
E 10-190-220-000-000 85.40
B 23-515-22-00 40.00

40.00 40.00
83520 04/02/2026 PETTY CASH 03252026 REPLENISH PETTY CASH NOV 2025 03/25/2026 E 10-125-210-000-000 700.47
700.47
2,877.71
83519 04/02/2026 MICHAEL ONEIL 03272026 REFUND YARD SALE SIGN DEPOSIT FOR (4) 03/27/2026 E 10-190-220-000-000 2,177.24
2,177.24
54005294 DDR5 MEMORY FOR DAYSI 03/30/2026
83518 04/02/2026 ON SITE COMPUTING 54005289 LAPTOP FOR NATALIE 03/19/2026

Page 91 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
COSTS

SERVICES FOR PUBLIC WORKS
POLYCOM VVX 450 PHONES

TMOBILE
E 10-190-235-000-000 1,329.68
1,329.68
1,329.68
E 10-175-250-020-000 3,432.00
3,432.00
3,432.00
83529 04/16/2026 8X8 INC 5552119 APR 2026 SERVICE CHARGE FOR (46) 04/01/2026 E 10-140-250-000-000 5,250.00
5,250.00
5,250.00
83528 04/02/2026 WILLDAN 00423671 FEB 2026 PLAN CHECK/INSPECTION 03/23/2026 E 10-195-245-000-000 152.00
152.00
152.00
83527 04/02/2026 TYLER TECHNOLOGIES INC 025-546573 MAR 2026 ERP PRO 10 IMPLEMENTATION 03/17/2026 E 10-380-250-000-000 33.35

33.35 33.35
83526 04/02/2026 TERMINIX 468316251 JAN 2026 GOPHER CONTROL FOR CITY HALL 01/27/2026 E 10-175-246-000-000 18.21

18.21 18.21
83525 04/02/2026 T MOBILE MAR26 MAR 2026 BACKUP INTERNET SERVICE 03/20/2026 E 16-900-254-000-000 8,688.67
8,688.67
8,688.67
83524 04/02/2026 SITEONE LANDSCAPE SUPPLY 163412687-001 WATER VALVE FOR SPRAY TANK 03/16/2026 83523 04/02/2026 SCA OF CA LLC CA25007360 MAR 2026 STREET SWEEPING SERVICES 03/30/2026

Page 92 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

MONITORING

BALANCES FOR PRIOR PROJECTS

YARD SALE SIGNS
B 23-515-22-00 50.00

50.00 50.00
131,204.80
131,204.80
83532 04/16/2026 JOHN ALONZO 04032026 REFUND YARD SALE SIGN DEPOSIT FOR (5) 04/03/2026 B 23-510-27-00 2,950.00
B 23-510-28-00 1,200.00
B 23-510-37-00 35,000.00
B 23-510-24-00 3,720.00
B 23-510-25-00 3,720.00
B 23-510-26-00 3,720.00
B 23-505-66-00 4,700.00
B 23-505-67-00 1,732.50
B 23-510-10-00 1,380.00
B 23-505-51-00 1,220.00
B 23-505-59-00 -2,130.00
B 23-505-62-00 1,800.00
B 23-500-59-00 500.00
B 23-505-07-00 2,719.50
B 23-505-26-00 -389.80
B 23-500-16-00 2,000.00
B 23-500-38-00 3,000.00
B 23-500-52-00 45.00
B 23-302-68-00 11,112.50
B 23-305-03-00 51,365.10
B 23-306-06-00 1,840.00
E 10-805-245-000-000 56.55

56.55 56.55
83531 04/16/2026 AEGIS BUILDERS INC 04162026 REFUND REMAINING DEPOSIT ACCOUNT 04/16/2026 83530 04/16/2026 ADT SECURITY SERVICES 1206669755 APR-MAY 2026 SENIOR CENTER SECURITY 03/27/2026

Page 93 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

INSURANCE

CITY HALL
VISA
AT&T
40126
GT SEWER E 10-190-238-000-000 1,239.14
1,239.14
1,239.14
E 10-195-246-000-000 46.03

46.03 46.03
83539 04/16/2026 COLTON PUBLIC UTILITIES OCT-NOV25 OCT-NOV 2025 GT SEWER COMM 04/07/2026 E 10-175-244-000-000 120.00
120.00
120.00
83538 04/16/2026 CHARTER COMMUNICATIONS 2347038010 CITY HALL ELEVATOR PHONE - APR 2026 04/01/2026 E 10-195-245-000-000 3,940.27
3,940.27
3,940.27
83537 04/16/2026 CAL VALVE 16476 BACKFLOW TESTING KIT 04/01/2026 2,316.27
2,316.27
83536 04/16/2026 BARR DOOR INC 34770 REPAIRS FOR EXIT DEVICE ON DOOR AT 01/08/2026 E 10-190-235-000-000 240.75
E 10-450-235-000-000 704.35
E 10-805-235-000-000 1,371.17
E 10-801-270-000-000 1,197.28
1,197.28
1,197.28
83535 04/16/2026 AT AND T APR 2026 APR 2026 AT&T 04/01/2026 B 10-022-70-00 918.48
918.48
918.48
83534 04/16/2026 ARROWHEAD CREDIT UNION MAR2026 MAR-APR 2026 VISA CHARGES 04/02/2026 83533 04/16/2026 AMERITAS LIFE INSURANCE CORP APR 2026 APR 2026 EMPLOYEE PAID DENTAL 04/01/2026

Page 94 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
PROCESSING FEB 2026
FOR FEB 2026

INSURANCE

INSPECTION SERVICE FOR CITY HALL

BUILDING PROGRAM

SERVICES

REIMBURSEMENT - REPLACEMENT SKIRT/NET
E 61-461-100-000-000 2,000.00
2,000.00
2,000.00
E 10-175-250-020-000 7,595.00
7,595.00
7,595.00
83545 04/16/2026 GTHS BASEBALL BOOSTER 101 COMMUNITY BENEFIT FUND EXPENSE 04/13/2026 E 22-425-316-000-000 1,688.47
1,688.47
1,688.47
83544 04/16/2026 GOODMAN AND ASSOCIATES 6122 MAR 2026 INTERIM CITY ENGINEER 04/01/2026 E 10-195-245-000-000 495.00
495.00
495.00
83543 04/16/2026 GIRLS ON THE RUN INLAND EMPIRE 24082 FEB 2026 CDBG GIRLS CONFIDENCE 02/25/2026 B 10-022-71-00 185.64
185.64
185.64
83542 04/16/2026 FIREMASTER 0001413186 FY2025-26 SEMI-ANNUAL HALON SYSTEM 03/28/2026 E 10-140-255-000-000 80.63

80.63 2,025.46
83541 04/16/2026 EYEMED FIDELITY SECURITY LIFE 167288042 APR 2026 EMPLOYEE PAID VISION 03/21/2026 E 10-185-255-000-000 1,944.83
1,944.83
191068 GRAND TERRACE - STREET SWEEPING 03/26/2026
83540 04/16/2026 DATA TICKET INC 191791 GRAND TERRACE - CODE ENFORCEMENT 03/26/2026

Page 95 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

AND FANS AND WATER

FREEDOM PARK
3270030

BEAUTIFICATION

BARTON RD BEAUTIFICATION

CITY HALL
04162026 ARS
04022026 ARS
E 10-195-245-000-000 78.57

78.57 E 10-450-245-000-000 79.09

79.09 8033254 SUPPLIES FOR GRAFITTI REMOVAL AT 03/19/2026 E 10-195-245-000-000 26.03

98.85 2272093 CLEANING SUPPLIES FOR PARKS 03/25/2026
135.84
2270113 CLEANING SUPPLIES AND SUPPLIES FOR 03/05/2026
E 10-175-244-000-000 72.82
191.25
GLOVES AND SUPPLIES FOR BARTON RD 03/04/2026
E 10-175-218-000-000 38.03
E 10-175-244-000-000 97.81
542.27
6022360 MAINTENANCE SUPPLIES FOR 03/11/2026
E 10-450-245-000-000 191.25
E 10-175-218-000-000 18.31
E 10-190-220-000-000 456.03
E 10-450-245-000-000 67.93
B 10-022-68-00 264.92
264.92
544.04
83547 04/16/2026 HOME DEPOT CREDIT SERVICE 5270694 KNEELING PAD, MAINTENANCE SUPPLIES, 03/12/2026 B 10-022-68-00 279.12
279.12
PAYDATE PAYDATE 04022026 ARS RETIREMENT 04/02/2026
83546 04/16/2026 HEALTH BENEFIT AND RETIREMENT PAYDATE PAYDATE 04162026 ARS RETIREMENT 04/16/2026

Page 96 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

MAINTENANCE

AND SPECIAL DISTRICT
FOR SA 23-21
B 23-515-72-00 307.50
307.50
307.50
E 10-140-250-000-000 4,190.00
4,190.00
4,190.00
83552 04/16/2026 LILBURN CORPORATION 26-0328 FEB-MAR 2026 PROFESSIONAL SERVICES 03/26/2026 E 10-190-212-000-000 52.10

52.10 52.10
83551 04/16/2026 LANCE SOLL AND LUNGHARD LLP 74040 2025 STATE CONTROLLER REPORT - CITY 03/31/2026 E 10-190-700-000-000 260.32
260.32
260.32
83550 04/16/2026 KONICA MINOLTA BUS. SOLUTIONS 507567589 MAR 20-31, 2026 CITYWIDE PHOTOCOPIER 03/31/2026 83549 04/16/2026 KONICA MINOLTA 48932159 APR-MAY 2026 RENT FOR (2) PHOTOCOPIERS 04/02/2026 E 10-195-245-000-000 45.74

45.74 1,231.88
E 10-195-245-000-000 60.27

60.27 1620378 DECORATION SUPPLIES FOR CITY HALL 03/06/2026 7271553 DECORATION SUPPLIES FOR CITY HALL 03/20/2026

Page 97 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

YARD SALE SIGNS

ELEMENT CONSULTING

YARD SALE SIGNS
PARK
E 10-450-245-000-000 1,012.50
1,012.50
1,012.50
B 23-515-22-00 30.00

30.00 30.00
83558 04/16/2026 POTTER ELECTRIC 548 TROUBLESHOOTING SHOCK HAZARD AT 04/08/2026 E 10-380-250-000-000 10,983.34
10,983.34
10,983.34
83557 04/16/2026 ROBERTA PADILLA 04142026 REFUND YARD SALE SIGN DEPOSIT FOR (3) 04/14/2026 E 10-370-250-000-000 7,559.05
7,559.05
7,559.05
83556 04/16/2026 ON SITE COMPUTING 54005315 MAY 2026 IT SERVICES 04/01/2026 B 23-515-22-00 20.00

20.00 20.00
83555 04/16/2026 MICHAEL BAKER INTERNATIONAL 1281945 FEB 2026 LHMP, SAFETY ELEMENT, EJ 04/02/2026 E 10-625-255-000-000 247.42
247.42
247.42
83554 04/16/2026 ROBERT MEJIA 04142026 REFUND YARD SALE SIGN DEPOSIT FOR (2) 04/14/2026 83553 04/16/2026 LYNN MERRILL AND ASSOCIATES 26-7 MAR 2026 NPDES SUPPORT SERVICES 04/06/2026

Page 98 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

AND SENIOR CENTER
RENTAL

DEVELOPMENT

RHWC WATER CO
E 26-601-239-000-000 115.63
E 26-605-238-000-000 196.12
11,892.63
11,892.63
E 10-450-238-000-000 5,984.76
E 10-805-238-000-000 3,200.93
E 26-600-239-000-000 592.39
B 10-015-60-00 69.20
E 10-175-238-000-000 315.73
E 10-190-238-000-000 1,417.87
E 10-631-255-000-000 1,417.50
1,417.50
12,704.50
83561 04/16/2026 RIVERSIDE HIGHLAND WATER CO FEB-MAR2026 01/26/2026-03/23/2026 RIVERSIDE HIGHLAND 04/03/2026 E 10-631-255-000-000 11,287.00
11,287.00
40336 FEB 2026 STORM DRAIN MASTER PLAN 03/30/2026
E 10-190-238-000-000 106.56
106.56
558.73
83560 04/16/2026 Q3 CONSULTING 39565 DEC 2025 STORM DRAIN MASTER PLAN 01/27/2026 E 10-190-238-000-000 263.80
E 10-805-238-000-000 188.37
452.17
06D8710047048 MAR 2026 WATER FILTRATION SYSTEM 04/07/2026 83559 04/16/2026 PRIMO BRANDS 06D8710353697 MAR 2026 WATER SERVICES FOR CITY HALL 04/07/2026

Page 99 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

SOLUTIONS FOR PUBLIC WORKS

MAINTENANCE & SHERIFF OVERTIME
E 10-410-250-000-000 2,758.76
2,758.76
E 10-410-250-000-000 3,564.90
3,564.90
1800002365 FY2025-26 Q2 SHERIFF OVERTIME 03/31/2026
E 10-410-250-000-000 29,702.10
29,702.10
1800002267 FY2025-26 Q2 GT QUALITY OF LIFE 03/06/2026
E 10-410-250-000-000 2,512.23
29,788.41
1800002266 FY2025-26 Q2 GT PROACTIVE PATROL 03/06/2026
229,220.00
1800002233 FY2025-26 Q2 GAS & VEHICLE 03/02/2026
E 10-410-220-000-000 27,276.18
E 10-410-255-000-000 3,056.25
E 10-410-256-000-000 209,959.59
E 14-411-256-000-000 16,204.16
E 10-175-250-000-000 629.28
629.28
3,461.04
83563 04/16/2026 SB COUNTY SHERIFF 1800002339 APR 2026 LAW ENFORCEMENT SERVICES 03/25/2026 E 10-175-250-000-000 1,258.56
1,258.56
91522 WEEK ENDING 03/29/2026 - STAFFING 04/03/2026
E 10-175-250-000-000 1,573.20
1,573.20
91539 WEEK ENDING 04/05/2026 - STAFFING 04/10/2026
83562 04/16/2026 RIVERSIDE PERSONNEL SERVICE 91555 WEEK ENDING 04/12/2026 - STAFFING 04/17/2026

Page 100 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

SPECIALIST
68084

MAINTENANCE

MAINTENANCE
E 10-125-250-000-000 170.26
170.26
170.26
E 16-510-255-000-000 557.55
557.55
1,536.46
83567 04/16/2026 STERICYCLE INC 8013983949 MAR 2026 RECORDS DESTRUCTION 04/10/2026 E 16-510-255-000-000 978.91
978.91
22147796 MAR 2026 ROUTINE TRAFFIC SIGNAL 03/31/2026

6.42 203.57
83566 04/16/2026 ST FRANCIS ELECTRIC 22147797 MAR 2026 RESPONSE TRAFFIC SIGNAL 03/31/2026 E 10-805-245-000-000 197.15
197.15
KEYS FOR DOG PARK 03/20/2026
E 10-450-245-000-000 6.42
E 10-450-245-000-000 27.79

27.79 160.86
83565 04/16/2026 SO CAL LOCKSMITH 67956 KEYS FOR SENIOR CENTER 02/13/2026 E 10-450-245-000-000 133.07
133.07
163787267-001 IRRIGATION SUPPLIES FOR TJ AUSTIN PARK 03/25/2026 E 10-410-256-000-000 -4,827.77
-4,827.77
290,206.40
83564 04/16/2026 SITEONE LANDSCAPE SUPPLY 163521234-001 IRRIGATION SUPPLIES FOR GRIFFIN PARK 03/18/2026 1600000086 FY2025-26 Q2 CREDIT FOR OFFICE 03/13/2026

Page 101 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
PARK
PARK

PICO PARK

CITY HALL

SENIOR CENTER

ROLLINS PARK
470262988
PARK
PARK

88.00 1,138.00
102.00
470262982 MAR 2026 GOPHER CONTROL FOR POCKET 03/24/2026 E 10-450-245-000-000 88.00
E 10-450-245-000-000 102.00
102.00
MAR 2026 GOPHER CONTROL FOR DOG 03/24/2026
E 10-450-245-000-000 102.00
E 10-805-245-000-000 133.00
133.00
470262975 MAR 2026 GOPHER CONTROL FOR RICHARD 03/24/2026 E 10-195-245-000-000 138.00
138.00
470257193 MAR 2026 PEST CONTROL SVCS FOR 03/24/2026
E 10-450-245-000-000 170.00
170.00
470262837 MAR 2026 PEST CONTROL SERVICES - 03/24/2026
E 10-450-245-000-000 197.00
197.00
470494344 MAR 2026 GOPHER CONTROL FOR 03/24/2026
E 10-450-245-000-000 208.00
208.00
470263023 MAR 2026 GOPHER CONTROL FOR TJ AUSTIN 03/24/2026 83568 04/16/2026 TERMINIX 470263002 MAR 2026 GOPHER CONTROL FOR GRIFFIN 03/24/2026

Page 102 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

AT CITY HALL

MAINTENANCE FEE
COST

FOR BUILDING & SAFETY

GATEWAY SPECIFIC PLAN

VARIOUS DEVELOPERS
B 23-515-16-00 135.00
B 23-515-55-00 135.00
270.00
18,511.18
B 23-515-90-00 6,770.00
6,770.00
002-37622 MAR 2026 PLAN CHECKING SERVICES FOR 04/07/2026 E 10-172-250-100-000 11,471.18
11,471.18
00632006 FEB 2026 PROFESSIONAL SERVICES FOR 04/01/2026
E 10-190-235-000-000 190.05
190.05
190.05
83572 04/16/2026 WILLDAN 002-37621 MAR 2026 PLAN CHECK/ INSPECTION SVCS 04/07/2026 E 16-900-220-000-000 46.43

46.43 166.08
83571 04/16/2026 VERIZON WIRELESS 6139384173 ALPR CARD LINE CHARGES FEB-MAR 2026 03/23/2026 E 16-900-220-000-000 119.65
119.65
25-263215 APR 2026 CA STATE FEE FOR REGULATORY 04/01/2026 E 10-195-245-000-000 2,984.00
2,984.00
2,984.00
83570 04/16/2026 UNDERGROUND SERVICE ALERT 320260331 APR 2026 MONTHLY DATABASE 04/01/2026 83569 04/16/2026 TODD PETERS ELECTRICAL CONTRAC 44 ELECTRICAL INSTALLATIONS AND REPAIRS 03/31/2026

Page 103 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

YARD SALE SIGNS

YARD SALE SIGNS
AFTER 42 HRS

HOUSING GROUP, LLC
B15
E 69-120-220-000-000 595.00
595.00
595.00
E 10-160-250-100-000 989.64
989.64
18,261.84
83577 04/30/2026 ALLIANT 3495459 INSURANCE FOR BLUE MOUNTAIN FESTIVAL 04/14/2026 E 10-160-250-000-000 1,254.40
1,254.40
104445 MAR 2026 LEGAL SERVICES - COMMUNITY 04/17/2026
E 10-160-250-000-000 5,347.80
5,347.80
104444 MAR 2026 LEGAL SERVICES - REAL ESTATE 04/17/2026 E 10-160-250-000-000 10,670.00
10,670.00
105183 MAR 2026 LEGAL SERVICES - GENERAL 04/17/2026
B 23-515-22-00 50.00

50.00 50.00
83576 04/30/2026 ALESHIRE AND WYNDER LLP 104443 MAR 2026 LEGAL SERVICES - GENERAL 04/17/2026 E 10-140-241-000-000 260.00
260.00
260.00
83575 04/30/2026 IRMA ALANIZ 04292026 REFUND YARD SALE SIGN DEPOSIT FOR (5) 04/29/2026 B 23-515-22-00 50.00

50.00 50.00
83574 04/30/2026 A STORAGE PLACE 05/01/2026 - MAY 2026 RENT FOR UNIT B15 04/16/2026 83573 04/16/2026 VIRGINIA ZARAGOZA 04142026 REFUND YARD SALE SIGN DEPOSIT FOR (5) 04/14/2026

Page 104 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
BLUE MOUNTAIN FESTIVAL 2026
CITY

CITY COUNCIL AND PLANNING COMMISSION

CITY COUNCIL AND PLANNING COMMISSION
BLUE MOUNTAIN FESTIVAL 2026
AT&T
E 69-120-220-000-000 50.00

50.00 50.00
E 67-380-250-000-000 900.00
900.00
2,510.00
83583 04/30/2026 CHRISTY BOAL 04232026 REFUND BOOTH RESERVATION FEE FOR 04/23/2026 E 67-380-250-000-000 1,610.00
1,610.00
1632 APR 2026 VIDEOGRAPHER SERVICES FOR 04/20/2026
E 10-175-244-000-000 1,798.00
1,798.00
1,798.00
83582 04/30/2026 BENSON PRODUCTIONS 1631 MAR 2026 VIDEOGRAPHER SERVICES FOR 04/20/2026 E 10-190-235-000-000 17,570.50
17,570.50
17,570.50
83581 04/30/2026 BASIC BACKFLOW 55922 BACKFLOW INSPECTIONS THROUGHOUT 04/03/2026 E 10-175-900-000-000 10,594.48
10,594.48
10,594.48
83580 04/30/2026 AT AND T OCT25-APR26 OCT 2025 - APR 2026 AT&T ALARM LINES 04/01/2026 E 69-120-220-000-000 60.00

60.00 60.00
83579 04/30/2026 AM SIGNAL LLC M31995 (2) SPEED RADAR SIGNS 04/23/2026 83578 04/30/2026 LAVINA ALTMAN 04232026 REFUND BOOTH RESERVATION FEE FOR 04/23/2026

Page 105 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
COSTS

CAPITAL IMPROVEMENT COSTS

INSURANCE

GRIFFIN PARK

CIVIC CENTER, CANAL STRIP, ORIOLE
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,795.00
E 10-175-244-000-000 80.00
E 10-195-245-000-000 200.00
E 10-450-245-000-000 3,285.00
E 10-450-245-000-000 18,500.00
18,500.00
10604 APR 2026 LANDSCAPING SERVICES - PARKS, 04/17/2026 B 10-022-71-00 185.64
185.64
185.64
83587 04/30/2026 EZ SUNNYDAY LANDSCAPE 10605 OVERSEEDING AND IRRIGATION REPAIRS AT 04/17/2026 B 10-022-70-00 157.20
157.20
157.20
83586 04/30/2026 EYEMED FIDELITY SECURITY LIFE 167332415 MAY 2026 EMPLOYEE PAID VISION 04/21/2026 E 10-185-255-000-000 4,546.00
4,546.00
14,115.84
83585 04/30/2026 DENTAL HEALTH SERVICES 2554501 MAY 2026 EMPLOYEE PAID DENTAL 04/16/2026 E 10-185-255-000-000 9,569.84
9,569.84
2026-00000035 APR 2026 ANIMAL CONTROL SERVICES - 04/15/2026 83584 04/30/2026 CITY OF SAN BERNARDINO 2026-00000040 FY2025-26 Q3 ANIMAL CONTROL OPERATING 04/21/2026

Page 106 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

CANAL FULL LENGTH TO PICO

AT PRESTON AND BARTON
TRACT 18070 JADEN

BARTON RD WEST OF CITY HALL

PASCAL AND VIVIENDA
10602

MAINTENANCE

SCHEDULE MAINTENANCE AND ASSISTANCE
E 10-125-250-000-000 1,000.00
1,000.00
1,000.00
E 10-450-245-000-000 164.48
164.48
164.48
83589 04/30/2026 GLADWELL GOVERNMENTAL SERVICES 6163 GRAND TERRACE RECORDS RETENTION 04/27/2026 150.00
27,061.65
83588 04/30/2026 FASTSIGNS SAN BERNARDINO INV-26556 SIGNS FOR RICHARD ROLLINS PARK 04/06/2026 E 10-631-255-000-000 400.00
400.00
APR 2026 JADEN CT IRRIGATION 04/17/2026
E 26-605-255-000-000 150.00
E 10-450-245-000-000 450.00
450.00
10478 APR 2026 WEED ABATEMENT ON CANAL AT 04/02/2026
E 26-605-255-000-000 750.00
750.00
10479 APR 2026 WEED ABATEMENT ON LOT 04/02/2026
E 10-195-245-000-000 866.65
866.65
10603 APR 2026 LANDSCAPING SERVICES - 04/17/2026
E 10-631-255-000-000 2,150.00
2,150.00
10480 APR 2026 WEED ABATEMENT AT EMPTY LOT 04/02/2026
10477 APR 2026 WEED ABATEMENT - MIRADO 04/02/2026

Page 107 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
PARKS

RESTROOMS
BIDS

PLANNING COMMISSION

HISTORICAL & CULTURAL COMMITTEE

TRAFFIC SIGNAL MAINTENANCE

FREEDOM PARK
21005
FREEDOM PARK PG 2
399.60
E 10-175-230-000-000 399.60
399.60
GT 04.02.2026 CITY AD: NOTICE INVITING BIDS 04/01/2026
E 10-175-230-000-000 399.60
E 10-175-230-000-000 399.60
399.60
21004 GT 04.02.2026 CITY AD: NOTICE INVITING BIDS 04/01/2026 E 10-125-230-000-000 499.50
499.50
20922 GT 03.26.2026 CITY AD: NOTICE INVITING BIDS 03/23/2026 E 10-125-230-000-000 499.50
499.50
21213 GT 04.23.2026 CITY AD: APPLICATIONS FOR 04/22/2026 E 10-175-230-000-000 499.50
499.50
21212 GT 04.23.2026 CITY AD: APPLICATIONS FOR 04/22/2026 E 10-195-245-000-000 36.59

36.59 4,314.09
83591 04/30/2026 GRAND TERRACE CITY NEWS 21221 GT 04.23.2026 CITY AD: NOTICE OF INVITING 04/22/2026 E 10-450-227-000-000 4,277.50
4,277.50
9882808901 URINAL SCREEN FOR CITY HALL 04/16/2026
83590 04/30/2026 GRAINGER 9845082677 (4) BATHROOM SINK REPLACEMENTS FOR 03/17/2026

Page 108 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

READING

SCOTT HUTTER, JESSICA BROWN
04302026 ARS
E 10-140-250-000-000 20,837.00
20,837.00
20,837.00
E 62-120-220-000-000 5,417.15
5,417.15
5,417.15
83596 04/30/2026 IGM TECHNOLOGY CORP INV-2380 MAR 2026-27 BUDGET PLANNING SOFTWARE 03/26/2026 83595 04/30/2026 HOLIDAY OUTDOOR DECOR INV23958 HOLIDAY POLE MOUNTS FOR LIGHT UP GT 04/14/2026 E 10-370-210-000-000 42.24
E 65-425-220-000-000 21.12

63.36 63.36
B 10-022-68-00 131.51
131.51
131.51
83594 04/30/2026 HIGH DESERT GRAPHICS 55091 NAME BADGES - GABRIEL ARGUELLES, 04/16/2026 E 10-140-250-000-000 2,673.27
2,673.27
2,673.27
83593 04/30/2026 HEALTH BENEFIT AND RETIREMENT PAYDATE PAYDATE 04302026 ARS RETIREMENT 04/30/2026 161.44
2,858.74
83592 04/30/2026 HDL COREN CONE 4277 APR-JUN 2026 PROPERTY TAX SERVICES 04/27/2026 21157 GT 04.23.2026 CITY AD: ORD NO. 376 2ND 04/16/2026 E 10-370-230-000-000 161.44

Page 109 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
36635

GABRIEL ARGUELLES
RICHARD ROLLINS PARK 04/12/2026

PHOTOCOPIER

PHOTOCOPIER SERVICES

YARD SALE SIGNS
B 23-515-22-00 20.00

20.00 20.00
E 10-190-212-000-000 331.27
331.27
331.27
83601 04/30/2026 TOMMY LARRIBA 04292026 REFUND YARD SALE SIGN DEPOSIT FOR (2) 04/29/2026 E 10-190-700-000-000 142.92
142.92
142.92
83600 04/30/2026 KONICA MINOLTA BUS. SOLUTIONS 9010847918 03/15/2026-04/14/2026 CITYWIDE 04/14/2026 B 23-515-22-00 50.00

50.00 50.00
83599 04/30/2026 KONICA MINOLTA 49039583 APR-MAY 2026 RENT FOR ADDITIONAL 04/21/2026 115.85
572.72
83598 04/30/2026 APRIL KING 04282026 REFUND RESERVATION DEPOSIT FOR 04/28/2026 219.37
36641 BUSINESS CARDS - SCOTT HUTTER AND 04/24/2026
E 10-370-210-000-000 115.85
E 10-190-210-000-000 237.50
237.50
#10 REGULAR ENVELOPES 04/23/2026
E 10-190-210-000-000 219.37
83597 04/30/2026 INLAND BUSINESS FORMS 36636 #10 WINDOW ENVELOPES 04/23/2026

Page 110 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

AT VETERAN'S FREEDOM PARK

AT VETERAN'S FREEDOM PARK
E 10-175-240-000-000 500.00
500.00
1,000.00
E 10-175-240-000-000 500.00
500.00
8171603 RENTAL FOR FENCE AROUND LIGHT POLE 04/09/2026
E 10-195-257-000-000 195.00
195.00
195.00
83604 04/30/2026 NATIONAL CONSTRUCTION RENTALS 8169894 RENTAL FOR FENCE AROUND LIGHT POLE 04/07/2026 E 65-425-142-000-000 7.14
1,520.63
1,520.63
83603 04/30/2026 LOMA LINDA HEAT AND A C INC 21182615 INSPECTION FOR A/C SYSTEM AT CITY HALL 04/10/2026 E 16-175-142-000-000 10.95
E 22-425-142-000-000 11.25
E 52-400-142-000-000 2.39
E 10-185-142-000-000 22.04
E 10-370-142-000-000 31.65
E 10-450-142-000-000 21.91
E 10-140-142-000-000 54.27
E 10-172-142-000-000 10.34
E 10-175-142-000-000 44.86
B 10-022-66-00 1,214.08
E 10-120-142-000-000 66.04
E 10-125-142-000-000 23.71
83602 04/30/2026 LINCOLN NATIONAL LIFE INSURANC LCLN MAY MAY 2026 LIFE/AD&D/DEP LIFE/WI/LTD 05/01/2026 2026

Page 111 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
TOWELS
464693605001
ROOM

CITY HALL

CITY COUNCIL

PLAN FOR COGT FACILITY BUILDING
E 10-195-245-000-000 500.00
500.00
500.00
E 10-175-244-000-000 250.25
250.25
250.25
83608 04/30/2026 R MIRANDA DESIGN 20260421 FINAL PAYMENT - DEVELOPMENT OF FLOOR 04/21/2026 E 10-110-210-000-000 5,189.33
5,189.33
5,189.33
83607 04/30/2026 PRINT READY 3103 T-SHIRTS FOR EARTH DAY 04/17/2026

39.86 2,455.07
83606 04/30/2026 ON SITE COMPUTING 54005350 (2) LAPTOP REPLACEMENTS FOR 04/13/2026

88.28 464697997001 URINAL SCREEN FOR RESTROOMS AT 04/14/2026 E 10-195-245-000-000 39.86
483.56
464697996001 PAPER TOWELS FOR CITY HALL BREAK 04/14/2026 E 10-190-210-000-000 88.28
E 10-805-245-000-000 112.40
1,843.37
SUPPLIES FOR BREAK ROOM AT CITY HALL 04/14/2026
E 10-190-210-000-000 483.56
E 10-175-210-000-000 343.43
E 10-190-210-000-000 759.48
E 10-450-245-000-000 628.06
83605 04/30/2026 ODP BUSINESS SOLUTIONS LLC 462771633001 PRINTER INK, BATH TISSUE, LINERS, AND 04/01/2026

Page 112 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

YARD SALE SIGNS
GROVES

CENTER, PARKS, AND SENIOR CENTER

CENTER, PARKS, AND SENIOR CENTER
E 10-450-245-000-000 1,922.00
E 10-805-245-000-000 1,708.00
7,008.00
14,016.00
7,008.00
10730 APR 2026 JANITORIAL SERVICES FOR CIVIC 03/24/2026 E 10-195-245-000-000 3,378.00
E 10-195-245-000-000 3,378.00
E 10-450-245-000-000 1,922.00
E 10-805-245-000-000 1,708.00
E 10-195-245-000-000 6.50

6.50 6.50
83612 04/30/2026 SUPERIOR BUILDING MAINTENANCE 10735 MAY 2026 JANITORIAL SERVICES FOR CIVIC 04/22/2026 E 10-450-245-000-000 37.72

37.72 556.06
83611 04/30/2026 SO CAL LOCKSMITH 68182 KEY FOR SHERIFF ANNEX 04/22/2026 E 10-175-244-000-000 518.34
518.34
164497190-001 IRRIGATION SUPPLIES FOR FREEDOM PARK 04/09/2026 B 23-515-22-00 30.00

30.00 30.00
83610 04/30/2026 SITEONE LANDSCAPE SUPPLY 164725914-001 IRRIGATION SUPPLIES FOR ORANGE 04/14/2026 83609 04/30/2026 LARISSA SALAMANCA-MOORE 04292026 REFUND YARD SALE SIGN DEPOSIT FOR (3) 04/29/2026

Page 113 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
DUES
COSTS
CYCLE
GT 2026

DUTCH BROS

RHWC WATER TREATMENT FACILITY
B 23-520-26-00 30.75

30.75 4,926.75
B 23-515-81-00 4,896.00
4,896.00
00423749 MAR 2026 PROFESSIONAL SERVICES FOR 04/15/2026
E 62-120-220-000-000 873.00
873.00
4,097.00
83617 04/30/2026 WILLDAN 00423748 MAR 2026 PROFESSIONAL SERVICES FOR 04/15/2026 E 10-175-245-000-000 3,224.00
3,224.00
241163-A CHRISTMAS LIGHT REMOVAL FOR LIGHT UP 02/28/2026 E 10-140-250-000-000 248.62
248.62
248.62
83616 04/30/2026 WEST COAST ARBORISTS INC 239788 JAN 2026 TREE MAINTENANCE OUT OF 01/31/2026 E 10-195-245-000-000 398.88
398.88
398.88
83615 04/30/2026 TYLER TECHNOLOGIES INC 025-550243 APR 2026 ERP PRO 10 IMPLEMENTATION 04/15/2026 B 10-022-72-00 734.50
734.50
734.50
83614 04/30/2026 TOP TIER PLUMBING AND ROOTER 3726 RESTROOM REPAIRS AT CITY HALL 04/23/2026 83613 04/30/2026 TEAMSTERS LOCAL 1932 057 MAY 2026 EMPLOYEE PAID MEMBERSHIP 04/17/2026

Page 114 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date

INSURANCE
04022026 PERS DATE 04/02/2026
04162026 PERS DATE 04/16/2026

GAS SERVICE
B 10-022-62-00 13,211.64
13,211.64
13,211.64
B 10-022-62-00 13,187.35
13,187.35
13,187.35
18240717 04/27/2026 PUBLIC EMPLOYEES RETIREMENT PAYDTE RETIREMENT CONTRIBUTIONS FOR PAY 04/16/2026 B 23-250-10-00 441.65
441.65
441.65
18209464 04/13/2026 PUBLIC EMPLOYEES RETIREMENT PAYDTE RETIREMENT CONTRIBUTIONS FOR PAY 04/02/2026 2710199 04/28/2026 AMERICAN FIDELITY ASSURANCE CO 2710199A MAY 2026 EMP PAID FLEX SPEND/DEP CARE 03/31/2026 E 10-190-238-000-000 45.87
E 10-805-238-000-000 144.57
190.44
190.44
B 23-250-20-00 668.02
668.02
668.02
980009 04/08/2026 SO CA GAS COMPANY MAR 2026 MAR 2026 GAS SERVICE 04/08/2026 968997 04/28/2026 AMERICAN FIDELITY ASSURANCE CO D968997 MAY 2026 - EMPLOYEE CANCER & ACCIDENT 05/01/2026

Page 115 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
HPERS ACH 1003258949
04022026 457 #1003264866
04162026 457 #1003274023
B 10-022-63-00 2,800.00
2,800.00
2,800.00
B 10-022-63-00 2,800.00
2,800.00
2,800.00
18282672 04/27/2026 CALPERS 457 PLAN PAYDATE EFT PAYMENT CALPERS ACH CONFIRM 04/16/2026 E 65-425-142-000-000 969.95
30,872.13
30,872.13
18273346 04/13/2026 CALPERS 457 PLAN PAYDATE EFT PAYMENT CALPERS ACH CONFIRM 04/02/2026 E 10-450-142-000-000 1,939.91
E 16-175-142-000-000 969.95
E 22-425-142-000-000 918.77
E 10-185-142-000-000 1,939.91
E 10-190-142-000-000 5,837.55
E 10-370-142-000-000 918.77
E 10-140-142-000-000 2,807.49
E 10-172-142-000-000 969.95
E 10-175-142-000-000 3,879.81
B 10-022-61-00 3,554.69
E 10-120-142-000-000 4,276.66
E 10-125-142-000-000 1,888.72
18244863 04/06/2026 CA PUB EMPLOYEES RETIRE SYSTEM 04012026 APR 2026 PERS HEALTH INSURANCE 04/01/2026

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Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
EDISON
E 10-175-272-000-000 2,155.96
E 10-185-272-000-000 606.74
2,762.70
2,762.70
111779266 04/09/2026 WEX BANK 111779266 MAR-APR 2026 VEHICLE FUEL CHEVRON 04/06/2026 E 26-605-238-000-000 71.03
E 65-425-700-000-000 244.00
19,150.95
19,150.95
E 26-602-238-000-000 89.51
E 26-603-238-000-000 14.92
E 26-604-238-000-000 70.82
E 16-510-238-000-000 7,971.74
E 26-600-238-000-000 79.56
E 26-601-238-000-000 64.64
E 10-175-238-000-000 6.96
E 10-190-238-000-000 6,260.53
E 10-450-238-000-000 4,277.24
37480826 04/08/2026 SO CA EDISON COMPANY MAR 2026 MAR 2026 EDISON 04/01/2026

Page 117 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
CARD
E 69-120-220-000-000 MTRLS & SUPPLIES 216.89
23,494.02
23,494.02
E 10-805-245-000-000 MTRLS & SUPPLIES 29.87
E 65-425-220-000-000 MTRLS & SUPPLIES 573.27
E 65-425-272-000-000 VEHICLE MAINT 150.00
E 10-801-270-000-000 CONFERENCE 980.66
E 10-805-210-000-000 OFFICE SUPPLIES 123.42
E 10-805-220-000-000 MTRLS & SUPPLIES 166.94
E 10-190-272-000-000 VEHICLE MAINT 70.58
E 10-195-245-000-000 MTRLS & SUPPLIES 2,675.98
E 10-450-245-000-000 MTRLS & SUPPLIES 3,612.13
E 10-185-272-000-000 VEHICLE MAINT 107.65
E 10-190-210-000-000 OFFICE SUPPLIES 39.35
E 10-190-220-000-000 MTRLS & SUPPLIES 1,232.84
E 10-175-272-000-000 VEHICLE MAINT -17.94
E 10-185-210-000-000 OFFICE SUPPLIES 22.07
E 10-185-218-000-000 UNIFORMS 247.34
E 10-175-246-000-000 OFFICE SUPPLIES 127.17
E 10-175-268-000-000 TRAINING 290.00
E 10-175-270-000-000 CONFERENCE 197.80
E 10-140-210-000-000 OFFICE SUPPLIES 33.28
E 10-175-210-000-000 OFFICE SUPPLIES 203.66
E 10-175-218-000-000 OFFICE SUPPLIES 1,063.77
E 10-120-270-000-000 CONFERENCE 456.64
E 10-125-210-000-000 OFFICE SUPPLIES 195.27
E 10-125-265-000-000 MEMBERSHIPS/DUES 15.00
E 10-110-270-000-000 CONFERENCE 5,309.99
E 10-120-210-000-000 OFFICE SUPPLIES 54.35
E 10-120-220-200-000 MTRLS & SUPPLIES -689.51
B 10-017-00-00 PREPAID EXPENSE 3,814.35
E 10-110-210-000-000 OFFICE SUPPLIES 635.73
E 10-110-220-000-000 MTRLS & SUPPLIES 1,555.47
420946526 04/08/2026 US BANK MAR2026 CAL MAR-APR 2026 CAL CARD CHARGES 04/06/2026

Page 118 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 4/30/2026
Check # Date
Christine Clayton, Finance Director
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED

CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.

Total Checks: 936,819.52
E 65-425-235-000-000 38.81
1,654.27
1,654.27
E 10-190-235-000-000 270.09
E 10-370-235-000-000 77.62
E 10-805-235-000-000 38.81
E 10-172-235-000-000 38.81
E 10-175-235-000-000 717.36
E 10-185-235-000-000 162.29
E 10-120-235-000-000 116.43
E 10-125-235-000-000 77.62
E 10-140-235-000-000 116.43
701054653 04/08/2026 VERIZON WIRELESS 6139905676 MAR-APR 2026 MONTHLY PHONE CHARGES 04/01/2026

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AGENDA REPORT
MEETING DATE: June 23, 2026
TITLE: Approve Check #83548 to Mayor Hussey in the amount of $419.20 from the April 2026 Check Register
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE CHECK #83548 TO MAYOR HUSSEY IN THE AMOUNT OF $419.20 FROM THE APRIL 2026 CHECK REGISTER
2030 VISION STATEMENT:

This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs.

BACKGROUND:

The check register for the month of April-2026 was prepared in accordance with Government Code §37202 and submitted to City Council at the June 23, 2026 meeting.

DISCUSSION:

The April 2026 check register is submitted to City Council on June 23, 2026 with the exception of check #83548 to Mayor Hussey for $419.20 to reimburse him for health insurance. The Mayor has to recuse himself from voting on this check, necessitating a separate vote to approve this expenditure.

ENVIRONMENTAL IMPACT:

N/A
FISCAL IMPACT:

The disbursement was made in accordance with the approved budget for Fiscal Year 2025-26.

Page 121 of 847 ends

CITY OF GRAND TERRACE
FY2025-26

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313

CHECK REGISTER
Account Index
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

City of Grand Terrace Check Register Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member

Page 122 of 847 ends

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FY202 -2 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 CHECK REGISTER 83548 , Mayor , Mayor Pro Tem The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

Page 124 of 847 ends

Invoice #
419.20
Christine Clayton, Finance Director
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED

Check # Date Check Total
83548 04/16/2026 WILLIAM HUSSEY APR2026-BH

HLTH REIM
359.85
Check Register

CITY OF GRAND TERRACE
As of 04/30/2026
Vendor Invoice Description Inv. Date Amount Paid
419.20
AR 2026 HEALTH REIMBURSEMENTP 04/10/2026
Total Checks: 419.20
E 10-110-142-000-000 419.20

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AGENDA REPORT
MEETING DATE: June 23, 2026
TITLE: Approval of the May-2026 Check Register in the Amount of $616,428.31.

PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 05312026 IN THE AMOUNT OF $616,428.31 AS SUBMITTED, FOR THE MONTH ENDING MAY 31, 2026 2030 VISION STATEMENT:

This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs.

BACKGROUND:

The check register for the month of May-2026 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval.

The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency.

DISCUSSION:

CHECK REGISTER
A total of $616,428.31 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies, and contracts and are detailed in the individual monthly register.

Below is a table that lists payments larger than $10,000 for the month of May-2026.

Payments larger than $10,000:

Check No. Payee Description Amount
83620 ALBERT A WEBB

ASSOCIATES

SURVEY AND MAPPING SVCS

FOR BLUE MTN TRAIL
$12,450.00

Page 127 of 847 ends

83634 DM CONTRACTING FY2025-26 CONCRETE

REHABILITATION PROJECT
$43,277.82
83639 GOVINVEST INC FY226-27 PENSION & OPEB

MODULES
$14,722.81
83654 MOST DEPENDABLE

FOUNTAINS INC
(4) DRINKING FOUNTAINS FOR

VARIOUS PARKS
$19,779.30
83661 SB COUNTY SHERIFF MAY 2026 LAW ENFORCEMENT

SERVICES
$229,220.00
83673 ALESHIRE & WYNDER LLP APR 2026 LEGAL SERVICES $20,443.80 83675 CIVIC PLUS FY2026-27 SOCIAL MEDIA

ARCHIVING AND CITY

ORDINANCE & CODIFICATION

HOSTING
$14,810.63
83689 ONSITE COMPUTING JUN 2026 IT SERVICES $11,043.32
83693 REVENUE AND COST

SPECIALISTS
MAY 2026 DEVELOPMENT

IMPACT FEE STUDY
$10,900.00
83706 WILLDAN APR 2026 PROFESSIONAL

SVCS FOR GATEWAY
SPECIFIC PLAN; CONCRETE
REHAB INSPECTION SVCS;
DUTCH BROS; VARIOUS

DEVELOPERS AND PLAN

CHECK/INSPECTION SVCS

FOR PUBLIC WORKS
$16,782.75
18240737 PUBLIC EMPLOYEES

RETIREMENT

RETIREMENT CONTRIBUTIONS
FOR PAY DATE 04/30/2026
$13,080.48
18276038 CA PUB EMPLOYEES

RETIRE SYSTEM
MAY 2026 PERS HEALTH

INSURANCE
$29,034.84
38410043 SO CA EDISON COMPANY APR 2026 ENERGY USAGE $18,172.98 428290926 US BANK APR-MAY 2026 CAL CARD

CHARGES
$15,745.54

TOTAL PAYMENTS
LARGER THAN $10,000
$469,464.27

PAYROLL
Payroll costs for the month:

Page 128 of 847 ends

Pay
Per.

Period
Start
Period
End
Pay Date Amount
May26
23 From 4/25/2026 to 5/8/2026 5/14/2026 $85,445.18
24 From 5/9/2026 to 5/22/2026 5/28/2026 $86,772.36
$172,217.54
ENVIRONMENTAL IMPACT:

N/A
FISCAL IMPACT:

All disbursements (including payroll) were made in accordance with the approved budget for Fiscal Year 2025-26 in the amount of:

Description Amount
May-26
Check
Register
$616,428.31
Payroll $172,217.54
$788,645.85

Page 129 of 847 ends

CITY OF GRAND TERRACE
FY2025-26

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313

CHECK REGISTER
Account Index
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

City of Grand Terrace Check Register Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member

Page 130 of 847 ends

Page 131 of 847 ends

%+6;1()4#0&6'44#%' FY2025-26

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending May 31, 2026
ŝůů,ƵƐƐĞǇ, Mayor
DŝĐŚĞůůĞ^ĂďŝŶŽ, Mayor Pro Tem
ŽƵŐtŝůƐŽŶ͕ŽƵŶĐŝůDĞŵďĞƌ
:ĞĨĨůůĞŶ͕ŽƵŶĐŝůDĞŵďĞƌ
DĂƚƚƌŽǁŶ͕ŽƵŶĐŝůDĞŵďĞƌ
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

Page 132 of 847 ends

Invoice #
(46) POLYCOM VVX 450 PHONES

MONITORING

BLUE MOUNTAIN TRAIL

INSURANCE

RICHARD ROLLINS PARK
04/30/2026
E 10-450-245-000-000 2,350.00
2,350.00
2,350.00
05/01/2026
B 10-022-70-00 918.48
918.48
918.48
83623 05/14/2026 ATHLETIC FIELD SPECIALISTS 8604 APR 2026 TURF MAINTENANCE FOR 04/17/2026
B 23-515-59-00 416.40
416.40
416.40
83622 05/14/2026 AMERITAS LIFE INSURANCE CORP MAY 2026 MAY 2026 EMPLOYEE PAID DENTAL 04/25/2026
E 49-473-700-000-000 12,450.00
12,450.00
12,450.00
83621 05/14/2026 ALESHIRE AND WYNDER LLP 104442 MAR 2026 LEGAL SERVICES FOR BRSP 04/27/2026
E 10-805-245-000-000 56.55

56.55 56.55
83620 05/14/2026 ALBERT A WEBB ASSOCIATES ARIV0012704 SURVEY AND MAPPING SERVICES FOR 05/01/2026
E 10-190-235-000-000 1,329.68
1,329.68
1,329.68
83619 05/14/2026 ADT SECURITY SERVICES 1212474364 MAY-JUN 2026 SENIOR CENTER SECURITY Vendor Invoice Description Inv. Date Amount Paid Check Total 83618 05/14/2026 8X8 INC 5604516 MAY 2026 SERVICE CHARGE FOR Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

Page 133 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

SENIOR CENTER, PARKS, AND PARKWAYS

BILLING

PROGRAM
JAN 2026 - MAR 2026
FESTIVAL 2026
APR-MAY 2026
E 67-380-250-000-000 540.00
540.00
E 69-120-220-000-000 167.47
167.47
167.47
83629 05/14/2026 CHARTER COMMUNICATIONS 254304601042126 CITY HALL INTERNET - PEG CITY HALL - 04/21/2026 83628 05/14/2026 CALIBER 10 POSTERS FOR BLUE MOUNTAIN 05/11/2026 R 10-700-01 -0.05
B 23-200-21-00 0.90

0.85 0.85
E 10-140-250-000-000 115.17
115.17
115.17
83627 05/14/2026 CA STATE DEPT OF CONSERVATION SMIP2026-3Q-03 2025-26 SMIP 3RD QUARTER 03/15/2026 E 16-510-255-000-000 1,055.92
1,055.92
1,055.92
83626 05/14/2026 CA STATE CONTROLLER FTB-00008753 STATE CONTROLLER 2025 OFFSETS 05/06/2026 1,755.08
1,755.08
83625 05/14/2026 CA DEPT OF TRANSPORTATION SL260840 JAN-MAR 2026 SIGNALS AND LIGHTING 04/20/2026 05/02/2026
E 10-175-244-000-000 877.54
E 10-450-245-000-000 585.03
E 10-805-245-000-000 292.51
83624 05/14/2026 BASIC BACKFLOW 56479 BACKFLOW INSPECTIONS AND REPAIRS AT

Page 134 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date
APR-MAY 2026
APR-MAY 2026
APR-MAY 2026
APR-MAY 2026
234703801050126
RICHARD ROLLINS PAR SHLTR A&B 3/21/2026

SCHOOL PARKING LOT - BLUE MOUNTAIN FESTIVAL
E 10-190-238-000-000 1,997.32
1,997.32
1,997.32
E 69-120-220-000-000 600.00
600.00
600.00
83632 05/14/2026 COLTON PUBLIC UTILITIES DEC25-JAN26 GT SEWER DEC25-JAN26 GT SEWER COMM 04/29/2026 B 23-515-22-00 100.00
100.00
100.00
83631 05/14/2026 COLTON JT UNIFIED SCHOOL DIST 04142026 FACILITY USE - TERRACE HILLS MIDDLE 04/14/2026

46.03 1,446.02
83630 05/14/2026 LUKE CHEN 05132026 REFUND RESERVATION DEPOSIT FOR 05/13/2026 E 10-190-238-000-000 60.01

60.01 CITY HALL ELEVATOR PHONE - MAY 2026 05/01/2026
E 10-195-246-000-000 46.03
E 10-805-238-000-000 140.00
140.00
188753101042126 CITY HALL CABLE - CITY HALL - 04/21/2026 E 10-190-238-000-000 329.99
329.99
188753001042126 SR CENTER INTERNET - HSD3 - 04/21/2026
E 10-450-238-000-000 329.99
329.99
188753201042126 CITY HALL INTERNET - CITY HALL - 04/21/2026 188753301042126 RICHARD ROLLINS PARK INTERNET - 04/21/2026

Page 135 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

ART SHOW

PROJECT

AT OBSERVATION

VIVIENDA TO MICHIGAN

VAN BUREN AND MICHIGAN
10483

AND LA CROSSE
(5) YARD SALE SIGNS
B 23-515-22-00 50.00

50.00 50.00
400.00
1,783.00
83636 05/14/2026 LORI GARCIA 05142026 REFUND YARD SALE SIGN DEPOSIT FOR 05/14/2026 E 10-631-255-000-000 400.00
400.00
APR 2026 WEED ABATEMENT ON BARTON 04/02/2026
E 10-175-244-000-000 400.00
E 10-631-255-000-000 450.00
450.00
10484 APR 2026 WEED ABATEMENT ON CANAL AT 04/02/2026
E 10-450-245-000-000 533.00
533.00
10485 APR 2026 WEED ABATEMENT CANAL FRONT 04/02/2026
E 46-900-321-000-000 43,277.82
43,277.82
43,277.82
83635 05/14/2026 EZ SUNNYDAY LANDSCAPE 10482 APR 2026 WEED ABATEMENT ON HILL 04/02/2026 E 10-804-220-000-000 90.95

90.95 90.95
83634 05/14/2026 DM CONTRACTING 7295 FY2025-26 CONCRETE REHABILITATION 05/01/2026 83633 05/14/2026 STEPHANIE DARWIN 05122026 REIMBURSEMENT - DECORATIONS FOR 05/12/2026

Page 136 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

AT PARKS

ROLLINS PARK

LICENSE FEE
SA 22-01, V 22-01, E 22-01
NOTICE ZCA 26-01
E 10-370-230-000-000 582.75
582.75
E 10-370-230-000-000 582.75
582.75
21289 GT 04.30.2026 CITY AD: HEARING 04/28/2026
B 10-017-00-00 14,722.81
14,722.81
14,722.81
83640 05/14/2026 GRAND TERRACE CITY NEWS 20752 GT 03.05.2026 CITY AD: EXTENSION OF 03/03/2026 E 10-175-250-020-000 7,472.50
7,472.50
7,472.50
83639 05/14/2026 GOVINVEST INC 2026-6848 FY2026-27 PENSION AND OPEB MODULES 04/30/2026 E 10-450-245-000-000 600.00
600.00
4,016.07
83638 05/14/2026 GOODMAN AND ASSOCIATES 6127 APR 2026 INTERIM CITY ENGINEER SERVICES 05/04/2026 E 10-450-245-000-000 1,395.08
1,395.08
8936 REPAIRS FOR GATE AT RICHARD 04/28/2026
E 10-450-245-000-000 2,020.99
2,020.99
8973 REPAIRS TO GATE AT RICHARD 05/06/2026
83637 05/14/2026 GENERAL DOOR SERVICE INC 8871 TIMER BOX INSTALLATION FOR GATES 04/15/2026

Page 137 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date
21214

HEARING LEVY INCREASE
ZCA 26-02 GPA 26-01 ZC 26-01

CULTURAL COMM VACANCY

COMMISSION VACANCY

FOR ART SHOW

SUPPLIES FOR FENCE AT CITY HALL
E 10-450-245-000-000 19.83
185.28
E 10-175-218-000-000 31.39
E 10-190-210-000-000 25.48
E 10-195-245-000-000 108.58
E 10-804-220-000-000 679.00
679.00
679.00
83642 05/14/2026 HOME DEPOT CREDIT SERVICE 1513970 CLEANING SUPPLIES, SHOP SUPPLIES, AND 04/15/2026 499.50
3,163.50
83641 05/14/2026 JASON GREELEY 05132026 REIMBURSEMENT - TRUSS AND MUSIC 05/13/2026 499.50
21362 GT 05.07.2026 CITY AD: PLANNING 05/05/2026
E 10-125-230-000-000 499.50
499.50
21361 GT 05.07.2026 CITY AD: HISTORICAL AND 05/05/2026
E 10-125-230-000-000 499.50
499.50
21290 GT 04.30.2026 CITY AD: HEARING NOTICE 04/28/2026
E 10-370-230-000-000 499.50
E 26-604-274-000-000 71.36
E 26-605-274-000-000 71.36
E 26-606-274-000-000 71.36
E 26-601-274-000-000 71.35
E 26-602-274-000-000 71.36
E 26-603-274-000-000 71.36
GT 04.23.2026 CITY AD: NOTICE OF 03/03/2026
E 26-600-274-000-000 71.35

Page 138 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

GROVES REPAIRS
610882

REPAIRS
(5) YARD SALE SIGNS
B 23-515-22-00 50.00

50.00 50.00
83645 05/14/2026 PETRA JIMENEZ 05142026 REFUND YARD SALE SIGN DEPOSIT FOR 05/14/2026 E 10-175-210-000-000 61.30
E 10-185-210-000-000 122.60
613.02
613.02
E 10-110-210-000-000 306.52
E 10-120-210-000-000 61.30
E 10-140-210-000-000 61.30
83644 05/14/2026 INLAND BUSINESS FORMS 36653 BUSINESS CARDS - VARIOUS DEPARTMENTS 05/05/2026 E 10-195-245-000-000 18.23

18.23 428.78
E 10-195-245-000-000 43.30

43.30 623533 SUPPLIES FOR MAINTENANCE BUILDING 04/06/2026 E 10-805-210-000-000 41.11

49.24 1024833 SUPPLIES FOR FENCE REPAIR AT CITY HALL 04/15/2026 E 10-175-244-000-000 57.25

57.25 MAINTENANCE AND OFFICE SUPPLIES 04/16/2026
E 10-195-245-000-000 8.13
E 10-450-245-000-000 75.48

75.48 2610579 IRRIGATION SUPPLIES FOR ORANGE 04/14/2026 511617 MAINTENANCE SUPPLIES FOR FREEDOM PARK 03/27/2026

Page 139 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

BLUE MOUNTAIN FESTIVAL
RICHARD ROLLINS PARK 04/12/2026

MAINTENANCE

AC ZONING CHANGE PROPOSAL
E 10-370-230-000-000 2,253.39
2,253.39
2,253.39
E 10-190-212-000-000 224.61
224.61
224.61
83652 05/14/2026 MERCURY MAILING SYSTEMS INC 44338 PRINTING AND MAILING OF NOTICES FOR 97 04/29/2026 E 10-190-700-000-000 260.32
260.32
260.32
83651 05/14/2026 KONICA MINOLTA BUS. SOLUTIONS 508087621 APR 2026 CITYWIDE PHOTOCOPIER 04/30/2026 B 23-515-22-00 50.00

50.00 50.00
83650 05/14/2026 KONICA MINOLTA 49082699 MAY-JUN 2026 RENT FOR (2) PHOTOCOPIERS 05/02/2026 E 10-190-220-000-000 5,750.00
5,750.00
5,750.00
83649 05/14/2026 APRIL KING 04282026 REFUND RESERVATION DEPOSIT FOR 04/28/2026 E 69-120-220-000-000 555.00
555.00
555.00
83648 05/14/2026 JUST APPRAISED INC 13569 FRONT DESK CALL VOICE PACKAGE 03/25/2026 E 10-805-245-000-000 300.15
300.15
300.15
83647 05/14/2026 JULIES PARTY RENTAL 3505 DANCE FLOOR RENTAL FOR 2026 02/10/2026 83646 05/14/2026 JONS FLAGS AND POLES F92771 FLAGS FOR SENIOR CENTER 04/28/2026

Page 140 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

AND ORIOLE
(2) YARD SALE SIGNS

HALL AND SENIOR CENTER

SYSTEM RENTAL

PLAN DEVELOPMENT
E 10-631-255-000-000 6,940.00
6,940.00
6,940.00
E 10-190-238-000-000 53.28

53.28 453.84
83657 05/14/2026 Q3 CONSULTING 40658 MAR 2026 STORM DRAIN MASTER 04/26/2026 E 10-190-238-000-000 277.28
E 10-805-238-000-000 123.28
400.56
06E8710047048 APR 2026 WATER FILTRATION 05/06/2026
B 23-515-22-00 20.00

20.00 20.00
83656 05/14/2026 PRIMO BRANDS 06E8710353697 APR 2026 WATER SERVICES FOR CITY 05/06/2026 E 10-450-710-000-000 19,779.30
19,779.30
19,779.30
83655 05/14/2026 LUZ MARIA PEREZ 05142026 REFUND YARD SALE SIGN DEPOSIT FOR 05/14/2026 E 10-175-244-000-000 3,250.00
3,250.00
3,250.00
83654 05/14/2026 MOST DEPENDABLE FOUNTAINS INC INV88066 DRINKING FOUNTAINS FOR VARIOUS PARKS 04/27/2026 83653 05/14/2026 MIKE ROQUET CONSTRUCTION INC 0501-26 ASPHALT REPAIRS AT CARDINAL 05/04/2026

Page 141 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

SOLUTIONS FOR PUBLIC WORKS

SERVICES
E 16-900-254-000-000 8,688.67
8,688.67
8,688.67
229,220.00
229,220.00
83662 05/14/2026 SCA OF CA LLC CA0943023 APR 2026 STREET SWEEPING SERVICES 04/30/2026 E 10-410-255-000-000 3,056.25
E 10-410-256-000-000 209,959.59
E 14-411-256-000-000 16,204.16
E 10-187-257-000-000 6,331.24
6,331.24
6,331.24
83661 05/14/2026 SB COUNTY SHERIFF 1800002491 MAY 2026 LAW ENFORCEMENT SERVICES 04/29/2026 E 10-175-250-000-000 1,573.20
1,573.20
3,146.40
83660 05/14/2026 S B COUNTY LAND USE SERVICES 10-806-16 FY2025-26 FIRE HAZARD ABATEMENT 04/16/2026 E 10-175-250-000-000 1,573.20
1,573.20
91587 WEEK ENDING 04/26/2026 - STAFFING 05/01/2026
E 10-190-211-000-000 967.55
967.55
967.55
83659 05/14/2026 RIVERSIDE PERSONNEL SERVICE 91600 WEEK ENDING 05/03/2026 - STAFFING 05/08/2026 83658 05/14/2026 QUADIENT LEASING USA INC Q2363307 APR-JUN 2026 POSTAGE METER LEASE 05/11/2026

Page 142 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

SENIOR CENTER

SIGNAL MAINTENANCE

GRIFFIN PARK

CITY HALL

SENIOR CENTER

RICHARD ROLLINS PARK
E 10-450-245-000-000 102.00
102.00
E 10-805-245-000-000 133.00
133.00
471400138 APR 2026 GOPHER CONTROL FOR 04/27/2026
E 10-195-245-000-000 138.00
138.00
471396783 APR 2026 PEST CONTROL SVCS FOR 04/27/2026
E 10-450-245-000-000 170.00
170.00
471398783 APR 2026 PEST CONTROL SERVICES - 04/27/2026
E 10-450-245-000-000 208.00
208.00
471550446 APR 2026 GOPHER CONTROL FOR PICO PARK 04/27/2026 E 10-380-250-000-000 33.85

33.85 33.85
83666 05/14/2026 TERMINIX 471400142 APR 2026 GOPHER CONTROL FOR 04/27/2026 E 16-510-255-000-000 557.55
557.55
557.55
83665 05/14/2026 T MOBILE APR26 TMOBILE APR 2026 BACKUP INTERNET SERVICE 04/20/2026 E 10-805-245-000-000 110.00
110.00
110.00
83664 05/14/2026 ST FRANCIS ELECTRIC 22147798 APR 2026 ROUTINE TRAFFIC 04/30/2026 83663 05/14/2026 SO CAL LOCKSMITH 68230 LOCK FOR OUTSIDE CLOSET AT 04/28/2026

Page 143 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date
471400115

DOG PARK

POCKET PARK

TERRACE ART SHOW

COSTS - CHART OF ACCOUNTS
E 10-190-235-000-000 190.05
190.05
190.05
E 10-140-250-000-000 2,796.98
2,796.98
2,796.98
83670 05/14/2026 VERIZON WIRELESS 6141899208 ALPR CARD LINE CHARGES MAR-APR 2026 04/23/2026 E 10-804-220-000-000 324.37
324.37
324.37
83669 05/14/2026 TYLER TECHNOLOGIES INC 025-551368 APR 2026 ERP PRO 10 IMPLEMENTATION 04/30/2026 E 10-195-245-000-000 859.07
859.07
2,542.98
83668 05/14/2026 DANIEL TORRES 05122026 REIMBURSEMENT - SUPPLIES FOR GRAND 05/12/2026 E 10-195-245-000-000 1,683.91
1,683.91
3726-B RESTROOM REPAIRS AT CITY HALL 04/23/2026

88.00 941.00
83667 05/14/2026 TOP TIER PLUMBING AND ROOTER 3753 RESTROOM REPAIRS AT CITY HALL 04/30/2026 102.00
471400158 APR 2026 GOPHER CONTROL FOR 04/27/2026
E 10-450-245-000-000 88.00
APR 2026 GOPHER CONTROL FOR 04/27/2026
E 10-450-245-000-000 102.00

Page 144 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

SVCS FOR BUILDING & SAFETY

SERVICES FOR PUBLIC WORKS
AFTER 42 HRS

HOUSING GROUP, LLC
E 10-160-250-100-000 117.10
117.10
E 10-160-250-000-000 277.00
277.00
105317 APR 2026 LEGAL SERVICES - COMMUNITY 05/22/2026
B 23-515-59-00 327.90
327.90
105315 APR 2026 LEGAL SERVICES - REAL ESTATE 05/22/2026 E 10-160-250-000-000 8,884.50
8,884.50
105309 APR 2026 LEGAL SERVICES FOR BRSP 05/22/2026
E 10-160-250-000-000 10,670.00
10,670.00
106062 APR 2026 LEGAL SERVICES - GENERAL 05/22/2026
E 10-140-241-000-000 260.00
260.00
260.00
83673 05/27/2026 ALESHIRE AND WYNDER LLP 105310 APR 2026 LEGAL SERVICES - GENERAL 05/22/2026 E 10-175-250-020-000 2,860.00
2,860.00
8,649.02
83672 05/27/2026 A STORAGE PLACE 06/01/2026 - B15 JUN 2026 RENT FOR UNIT B15 05/17/2026 E 10-172-250-100-000 5,789.02
5,789.02
00423865 MAR 2026 PLAN CHECK/INSPECTION 05/01/2026
83671 05/14/2026 WILLDAN 002-38019 APR 2026 PLAN CHECK/ INSPECTION 05/05/2026

Page 145 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

SPECIFIC PLAN

CODIFICATION HOSTING

FOR CITY COUNCIL
E 10-110-210-000-000 16.31

16.31 16.31
E 10-450-227-000-000 1,546.41
1,546.41
1,546.41
83677 05/27/2026 COMPUTERIZED EMBROIDERY CO INC 61414 EMBROIDERY OF CITY LOGO ON SHIRTS 05/13/2026 B 10-017-00-00 5,562.86
5,562.86
14,810.63
83676 05/27/2026 COAST RECREATION INC 17394 SWINGS FOR PLAYGROUND AT PARKS 05/08/2026 B 10-017-00-00 9,247.77
9,247.77
370817 FY2026-27 CITY ORDINANCE AND 07/01/2026
5,431.98
5,431.98
83675 05/27/2026 CIVIC PLUS 369393 FY2026-27 SOCIAL MEDIA ARCHIVING 07/01/2026 E 10-190-235-000-000 3,355.26
E 10-450-235-000-000 704.72
E 10-805-235-000-000 1,372.00
E 10-160-250-100-000 55.40

55.40 20,443.80
83674 05/27/2026 AT AND T MAY 2026 AT&T MAY 2026 AT&T 05/01/2026 B 23-515-90-00 111.90
111.90
105314 APR 2026 LEGAL SERVICES - PERSONNEL 05/22/2026
105307 APR 2026 LEGAL SERVICES FOR GATEWAY 05/22/2026

Page 146 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

INSURANCE
(3) YARD SALE SIGNS

CIVIC CENTER, CANAL STRIP, ORIOLE

BI MONTHLY MAINT
10737

BETWEEN PALM AND LITTON

MAINTENANCE
150.00
4,870.00
350.00
10736 MAY 2026 JADEN CT IRRIGATION 05/17/2026
E 26-605-255-000-000 150.00
E 10-175-244-000-000 575.00
575.00
MAY 2026 WEED ABATEMENT ON LA CADENA 05/17/2026
E 10-175-244-000-000 350.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,795.00
10738 MAY 2026 RIGHT OF WAY LANDSCAPING 05/17/2026
E 10-175-244-000-000 80.00
E 10-195-245-000-000 200.00
E 10-450-245-000-000 3,285.00
B 23-515-22-00 30.00

30.00 30.00
83680 05/27/2026 EZ SUNNYDAY LANDSCAPE 10734 MAY 2026 LANDSCAPING SERVICES - PARKS, 05/17/2026 B 10-022-70-00 157.20
157.20
157.20
83679 05/27/2026 DARLENE EUBANKS 05212026 REFUND YARD SALE SIGN DEPOSIT FOR 05/21/2026 83678 05/27/2026 DENTAL HEALTH SERVICES 2558394 JUN 2026 EMPLOYEE PAID DENTAL 05/16/2026

Page 147 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

PETTA FAMILY TRUST
GLOVES

MAINTENANCE SHOP

PHOTOCOPIER
E 10-190-700-000-000 142.92
142.92
142.92
E 10-175-218-000-000 13.55

13.55 299.58
83683 05/27/2026 KONICA MINOLTA 49207752 MAY-JUN 2026 RENT FOR ADDITIONAL 05/11/2026 E 10-175-210-000-000 18.64

18.64 9907826714 SAFETY GLASSES FOR MAINTENANCE 05/07/2026 E 10-175-210-000-000 23.76

23.76 9903104538 DISPOSABLE GLOVES FOR MAINTENANCE 05/04/2026 E 10-185-272-000-000 27.26
E 10-190-210-000-000 9.32

36.58 9905253481 CLEANING SUPPLIES FOR 05/05/2026
E 10-175-218-000-000 207.05
207.05
9923846100 FIRE EXTINGUISHER AND DISPOSABLE 05/20/2026
E 10-160-250-100-000 7,808.00
7,808.00
7,808.00
83682 05/27/2026 GRAINGER 9907826722 DRILL SET FOR MAINTENANCE 05/07/2026 83681 05/27/2026 FENNEMORE CRAIG PC 1356481 MAR 2026 LEGAL SERVICES FOR 04/21/2026

Page 148 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

PHOTOCOPIER SERVICES
E 10-175-900-000-000 7,160.00
7,160.00
7,160.00
E 10-625-255-000-000 247.42
247.42
247.42
83687 05/27/2026 MTA DISTRIBUTORS S2882124.001 CONCRETE GRINDER FOR PUBLIC WORKS 05/04/2026 E 65-425-142-000-000 7.14
1,590.12
1,590.12
83686 05/27/2026 LYNN MERRILL AND ASSOCIATES 26-8 APR 2026 NPDES SUPPORT SERVICES 05/12/2026 E 16-175-142-000-000 10.43
E 22-425-142-000-000 14.30
E 52-400-142-000-000 2.87
E 10-185-142-000-000 25.09
E 10-370-142-000-000 39.26
E 10-450-142-000-000 20.85
E 10-140-142-000-000 58.35
E 10-172-142-000-000 10.34
E 10-175-142-000-000 43.51
B 10-022-66-00 1,263.97
E 10-120-142-000-000 70.30
E 10-125-142-000-000 23.71
E 10-190-212-000-000 193.79
193.79
193.79
83685 05/27/2026 LINCOLN NATIONAL LIFE INSURANC LCLN JUN 2026 JUN 2026 LIFE/AD&D/DEP LIFE/WI/LTD 06/01/2026 83684 05/27/2026 KONICA MINOLTA BUS. SOLUTIONS 9010880187 04/15/2026-05/14/2026 CITYWIDE 05/14/2026

Page 149 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

MOUNTAIN FESTIVAL

CITY HALL
E 10-808-220-000-000 818.90
818.90
818.90
E 10-175-244-000-000 126.15
126.15
1,384.33
83692 05/27/2026 PRINT READY 3128 CANOPY AND FLYERS FOR CERT 05/12/2026 E 10-175-244-000-000 606.28
606.28
38256 TRAFFIC SIGN REPLACEMENTS 05/19/2026
E 10-175-244-000-000 651.90
651.90
38202 TRAFFIC SIGN REPLACEMENTS 05/13/2026
E 10-195-246-000-000 175.00
175.00
175.00
83691 05/27/2026 PACIFIC PRODUCTS AND SERVICES 38203 SUPPLIES FOR TRAFFIC SIGN REPLACEMENTS 05/13/2026 E 10-380-250-000-000 11,043.32
11,043.32
11,043.32
83690 05/27/2026 OTIS ELEVATOR COMPANY F10000272966 2026 FUEL AND LOGISTICS SURCHARGE 04/30/2026 E 10-190-210-000-000 54.82

54.82 132.27
83689 05/27/2026 ON SITE COMPUTING 54005377 JUN 2026 IT SERVICES 05/01/2026 E 10-450-245-000-000 38.73
E 69-120-220-000-000 38.72

77.45 469152458001 OFFICE AND BREAKROOM SUPPLIES FOR 05/06/2026 83688 05/27/2026 ODP BUSINESS SOLUTIONS LLC 468475438001 TRASH LINERS FOR PARKS AND BLUE 05/05/2026

Page 150 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

STAGE/SOUND/LIGHTS

SOLUTIONS FOR PUBLIC WORKS

SOLUTIONS FOR PUBLIC WORKS
(1) YARD SALE SIGN
E 10-175-272-000-000 45.00

45.00 45.00
B 23-515-22-00 10.00

10.00 10.00
83697 05/27/2026 SPARKLING CLEAN CAR WASH INC 844 CAR WASH FOR (1) CITY HALL VEHICLE 05/13/2026 E 10-175-250-000-000 1,258.56
1,258.56
4,404.96
83696 05/27/2026 SHELLY SAENZ 05212026 REFUND YARD SALE SIGN DEPOSIT FOR 05/21/2026 E 10-175-250-000-000 1,573.20
1,573.20
91616 WEEK ENDING 05/10/2026 - STAFFING 05/15/2026
E 10-175-250-000-000 1,573.20
1,573.20
91632 WEEK ENDING 05/17/2026 - STAFFING 05/22/2026
E 69-120-220-000-000 2,928.25
2,928.25
2,928.25
83695 05/27/2026 RIVERSIDE PERSONNEL SERVICE 91573 WEEK ENDING 04/19/2026 - STAFFING 04/24/2026 E 10-172-250-000-000 10,900.00
10,900.00
10,900.00
83694 05/27/2026 RHYTHM TECH PRODUCTIONS LLC 1839 BLUE MOUNTAIN FESTIVAL 2026 - 03/03/2026 83693 05/27/2026 REVENUE AND COST SPECIALISTS G006 MAY 2026 DEVELOPMENT IMPACT FEE STUDY 05/11/2026

Page 151 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

FREEDOM PARK

CIVIC CENTER, PARKS, AND SENIOR CENTER

AT FREEDOM PARK
E 10-195-245-000-000 210.96
210.96
210.96
E 10-450-245-000-000 3,488.00
3,488.00
3,488.00
83703 05/27/2026 TOP TIER PLUMBING AND ROOTER 3840 TOILET REPAIR AT CITY HALL 05/19/2026 E 10-195-245-000-000 152.00
152.00
152.00
83702 05/27/2026 TODD PETERS ELECTRICAL CONTRAC 61 LIGHT POLE REMOVAL AND INSTALLATION 05/18/2026 B 10-022-72-00 730.40
730.40
730.40
83701 05/27/2026 TERMINIX 470263013 MAR 2026 GOPHER CONTROL FOR CITY HALL 03/24/2026 7,008.00
7,008.00
83700 05/27/2026 TEAMSTERS LOCAL 1932 058 JUN 2026 EMPLOYEE PAID MEMBERSHIP DUES 05/18/2026 E 10-195-245-000-000 3,378.00
E 10-450-245-000-000 1,922.00
E 10-805-245-000-000 1,708.00
E 10-175-240-000-000 700.36
700.36
700.36
83699 05/27/2026 SUPERIOR BUILDING MAINTENANCE 10741 JUN 2026 JANITORIAL SERVICES FOR 05/25/2026 83698 05/27/2026 SUNBELT RENTALS INC 183685217-0001 MANLIFT RENTAL FOR REPAIRS AT 05/13/2026

Page 152 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

COSTS - COA MAPPING

MAINTENANCE FEE

GATEWAY SPECIFIC PLAN - INITIAL DOCUMENT REV

REHABILITATION INSPECTION SERVICES

GATEWAY SPECIFIC PLAN - BASIN WQMP

FOR DUTCH BROS
00424043

SERVICES FOR PUBLIC WORKS

RHWC WATER TREATMENT FACILITY
544.00
1,144.00
00423944 APR 2026 PROFESSIONAL SERVICES FOR 05/13/2026
B 23-520-26-00 544.00
B 23-515-81-00 2,176.00
2,176.00
APR 2026 PLAN CHECK/INSPECTION 05/22/2026
E 10-175-250-020-000 1,144.00
B 23-515-90-00 2,792.25
2,792.25
00423943 APR 2026 PROFESSIONAL SERVICES 05/13/2026
E 46-900-321-000-000 4,352.00
4,352.00
00632431 APR 2026 PROFESSIONAL SERVICES FOR 05/22/2026
B 23-515-90-00 5,302.00
5,302.00
00423945 APR 2026 CIP 2025-26 CONCRETE 05/13/2026
E 16-900-220-000-000 149.75
149.75
149.75
83706 05/27/2026 WILLDAN 00632430 APR 2026 PROFESSIONAL SERVICES FOR 05/22/2026 E 10-140-250-000-000 745.86
745.86
745.86
83705 05/27/2026 UNDERGROUND SERVICE ALERT 420260334 MAY 2026 MONTHLY DATABASE 05/01/2026 83704 05/27/2026 TYLER TECHNOLOGIES INC 025-552322 APR 2026 ERP PRO 10 IMPLEMENTATION 05/06/2026

Page 153 of 847 ends

Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date

FOR VARIOUS DEVELOPERS
PAY DATE 04/30/2026
ACH 1003280157
E 65-425-142-000-000 969.92
29,034.84
29,034.84
E 10-450-142-000-000 1,939.85
E 16-175-142-000-000 969.92
E 22-425-142-000-000 918.75
E 10-185-142-000-000 1,939.85
E 10-190-142-000-000 5,837.55
E 10-370-142-000-000 918.74
E 10-140-142-000-000 1,888.66
E 10-172-142-000-000 969.92
E 10-175-142-000-000 3,879.70
B 10-022-61-00 2,636.78
E 10-120-142-000-000 4,276.54
E 10-125-142-000-000 1,888.66
B 10-022-62-00 13,080.48
13,080.48
13,080.48
18276038 05/04/2026 CA PUB EMPLOYEES RETIRE SYSTEM 05012026 HPERS MAY 2026 PERS HEALTH INSURANCE 05/01/2026 18240737 05/04/2026 PUBLIC EMPLOYEES RETIREMENT PAYDTE 04302026 PERS RETIREMENT CONTRIBUTIONS FOR 04/30/2026 E 10-190-238-000-000 42.90
E 10-805-238-000-000 157.14
200.04
200.04
1280009 05/08/2026 SO CA GAS COMPANY APR 2026 GAS SERVICE APR 2026 GAS SERVICE 05/07/2026 B 23-515-72-00 202.50
B 23-515-81-00 135.00
472.50
16,782.75
002-38020 APR 2026 PLAN CHECKING SERVICES 05/05/2026
B 23-515-16-00 135.00

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Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date
#1003280334
E 10-175-272-000-000 2,883.71
E 10-185-272-000-000 594.76
3,478.47
3,478.47
112427047 05/11/2026 WEX BANK 112427047 APR-MAY 2026 VEHICLE FUEL CHEVRON 05/06/2026 E 26-605-238-000-000 56.99
E 65-425-700-000-000 159.00
18,172.98
18,172.98
E 26-602-238-000-000 89.51
E 26-603-238-000-000 14.92
E 26-604-238-000-000 70.82
E 16-510-238-000-000 7,854.37
E 26-600-238-000-000 79.56
E 26-601-238-000-000 64.64
E 10-175-238-000-000 1.36
E 10-190-238-000-000 5,551.37
E 10-450-238-000-000 4,230.44
B 10-022-63-00 2,800.00
2,800.00
2,800.00
38410043 05/05/2026 SO CA EDISON COMPANY APR 2026 EDISON APR 2026 EDISON 05/01/2026 18287546 05/04/2026 CALPERS 457 PLAN PAYDATE 04302026 457 EFT PAYMENT CALPERS ACH CONFIRM 04/30/2026

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Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date
E 69-120-220-000-000 BLUE MTN FESTIVAL 221.19
15,745.54
15,745.54
E 10-805-245-000-000 MTRLS & SUPPLIES 139.27
E 65-425-220-000-000 MTRLS & SUPPLIES 130.36
E 65-425-272-000-000 VEHICLE MAINT 678.32
E 10-450-245-000-000 MTRLS & SUPPLIES 267.75
E 10-805-210-000-000 OFFICE SUPPLIES 86.17
E 10-805-220-000-000 MTRLS & SUPPLIES 66.12
E 10-190-220-000-000 MTRLS & SUPPLIES 686.70
E 10-195-245-000-000 MTRLS & SUPPLIES 289.05
E 10-370-210-000-000 OFFICE SUPPLIES 539.92
E 10-185-218-000-000 MTRLS & SUPPLIES 152.97
E 10-187-256-010-000 MTRLS & SUPPLIES 187.50
E 10-190-210-000-000 OFFICE SUPPLIES 20.72
E 10-175-246-000-000 MTRLS & SUPPLIES 234.04
E 10-175-270-000-000 CONFERENCE 1,571.58
E 10-175-272-000-000 VEHICLE MAINT 147.03
E 10-175-218-000-000 MTRLS & SUPPLIES 100.52
E 10-175-240-000-000 MTRLS & SUPPLIES 1,000.00
E 10-175-244-000-000 MTRLS & SUPPLIES 716.87
E 10-125-270-000-000 CONFERENCE 1,026.35
E 10-140-210-000-000 OFFICE SUPPLIES 299.50
E 10-175-210-000-000 OFFICE SUPPLIES 115.32
E 10-120-270-000-000 CONFERENCE 295.00
E 10-125-210-000-000 OFFICE SUPPLIES 225.14
E 10-125-265-000-000 MEMBERSHIP & DUES 15.00
E 10-110-270-000-000 CONFERENCE 5,935.13
E 10-120-210-000-000 OFFICE SUPPLIES 122.84
E 10-120-220-200-000 MTRLS & SUPPLIES 475.18
428290926 05/08/2026 US BANK APR2026 CAL CARDAPR-MAY 2026 CAL CARD CHARGES 05/06/2026

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Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
Check # Date
Christine Clayton, Finance Director
Total Checks: 616,428.31
E 65-425-235-000-000 38.82
1,655.03
1,655.03
E 10-190-235-000-000 270.07
E 10-370-235-000-000 77.64
E 10-805-235-000-000 38.82
E 10-172-235-000-000 38.82
E 10-175-235-000-000 717.98
E 10-185-235-000-000 162.32
E 10-120-235-000-000 116.46
E 10-125-235-000-000 77.64
E 10-140-235-000-000 116.46
756017413 05/08/2026 VERIZON WIRELESS 6142420148 APR-MAY 2026 MONTHLY PHONE CHARGES 05/01/2026 IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED

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AGENDA REPORT
MEETING DATE: June 23, 2026
TITLE: Approve Check #83643 to Mayor Hussey in the amount of $419.20 from the May 2026 Check Register
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE CHECK #83643 TO MAYOR HUSSEY IN THE AMOUNT OF $419.20 FROM THE MAY 2026 CHECK REGISTER
2030 VISION STATEMENT:

This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs.

BACKGROUND:

The check register for the month of May-2026 was prepared in accordance with Government Code §37202 and submitted to City Council at the June 23, 2026 meeting.

DISCUSSION:

The May 2026 check register is submitted to City Council on June 23, 2026 with the exception of check #83643 to Mayor Hussey for $419.20 to reimburse him for health insurance. The Mayor has to recuse himself from voting on this check, necessitating a separate vote to approve this expenditure.

ENVIRONMENTAL IMPACT:

N/A
FISCAL IMPACT:

The disbursement was made in accordance with the approved budget for Fiscal Year 2025-26.

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CITY OF GRAND TERRACE
FY2025-26

GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313

CHECK REGISTER
Account Index
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

City of Grand Terrace Check Register Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member

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FY202 -2 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 CHECK REGISTER 83643 , Mayor , Mayor Pro Tem The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.

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Invoice #
Christine Clayton, Finance Director
City of Grand Terrace
Check Register

CITY OF GRAND TERRACE
As of 5/31/2026
83643 05/14/2026 WILLIAM HUSSEY MAY 2026 HEALTH REIM MAY 2026 HEALTH REIMBURSEMENT Check # Date Vendor Invoice Description Inv. Date Amount Paid Check Total E 10-110-142-000-000 419.20
419.20
419.20
05/14/2026
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED

Total Checks: 419.20

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AGENDA REPORT
MEETING DATE: June 23, 2026
TITLE: GANN Limit
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: (1) APPROVE THE SELECTION OF THE CHANGE IN PER CAPITA PERSONAL INCOME OF 4.95% AS THE PRICE FACTOR FOR THE
FISCAL YEAR 2026-27 APPROPRIATIONS LIMIT CALCULATION; AND (2) APPROVE THE SELECTION OF THE CHANGE IN COUNTY OF SAN BERNARDINO POPULATION OF 0.01% AS THE POPULATION CHANGE FACTOR FOR THE FISCAL YEAR 2026-2027 APPROPRIATIONS LIMIT CALCULATION; AND
(3) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GRAND TERRACE, CALIFORNIA, ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27, INCLUDING

ADOPTION OF THE PRICE FACTOR AND POPULATION CHANGE

FACTOR FOR THE APPROPRIATIONS LIMIT CALCULATION
2030 VISION STATEMENT:

This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations.

BACKGROUND:

On November 6, 1979, California voters approved the Gann Spending Limitation Initiative (Proposition 4) establishing Article XIIIB of the State Constitution. Article XIIIB sets limits on the amount of tax revenues that the State and most local governments can appropriate within a given fiscal year. Its basic provisions are as follows:
· Each year, the State and local governments must adopt a resolution establishing an Appropriations Limit, also known as the “Gann Limit”. Fiscal Year 1984-85 appropriations serve as the base for this limit, with adjustments being made annually to reflect increases in population, the cost of living, and financial responsibility transfers.
· Only tax proceeds are subject to the limit. Charges for services, regulatory fees, grants, loans, donations, and other non-tax proceeds are not subject to the limit.

Exemptions are also made for voter-approved debt, debt that existed prior to January 1, 1979, and for the cost of compliance with court or Federal government mandates. · All tax revenues received in excess of the Appropriations Limit must be refunded to taxpayers within a two-year period.

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· The voters may approve an increase in the Appropriations Limit. For the increase to remain in effect, however, it must be re-approved by voters at four-year intervals.

On June 5, 1990, California voters approved the Traffic Congestion Relief and Spending Limitation Act (Proposition 111), which made various amendments to Article XIIIB of the State Constitution. The major changes, which became effective July 1, 1990, are as follows:
· The change in the cost of living is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction.

Previously, the change in the cost of living was defined as the lesser of the change in the U.S.

Consumer Price Index or the change in California per capita personal income. · The change in population is defined as either a change in the City’s population or a change in the County’s population, whichever is greater.
· “Qualified capital outlay projects” were added to the items exempted from the Appropriations Limit.

Qualified capital outlay projects must have a useful life of ten or more years and a cost that equals or exceeds $100,000.
· Tax revenues received in excess of the Appropriations Limit must be refunded to taxpayers only if the limit is exceeded over a two-year period.

The annual calculation of the Appropriations Limit must be reviewed as part of the City’s annual financial audit.

DISCUSSION:

As indicated above, Proposition 111 made several changes to the method used to calculate the Appropriations Limit. The change in the cost of living (or “price factor”) is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction. Following are the two options for the City’s FY 2026-27 Appropriations Limit calculation:
1) Change in California per capita personal income (provided by California Department of Finance):

4.95%
2) Change in Grand Terrace assessed valuation from 2026 to 2027 due to the addition of nonresidential new construction: This information is not yet available from the County Assessor’s office.

When the data is available, if it is greater than the change in California per capita personal income, the Appropriations Limit will be revised and resubmitted to the City Council for approval.

Based on the above information, the change in California’s per capita personal income has been used as the price factor for the FY 2026-27 Appropriations Limit calculation.

The “population factor” to be used in calculating the Appropriations Limit is defined by Proposition 111 as either a change in the City’s population or a change in the County’s population, whichever is greater. Per information provided by the California Department of Finance, the following are the population changes from 2026 to 2027:
1) Change in the City of Grand Terrace population: (-0.90%) 2) Change in San Bernardino County population: (-0.06%)

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3) Change in San Bernardino County Incorporated population: 0.01% Since Option 3 (change in San Bernardino County Incorporated population) is greater than the City of Grand Terrace population change, it is recommended to be used as the population factor for the FY 2026-27 Appropriations Limit calculation.

Exhibit A provides the calculation of the FY 2026-27 Appropriations Limit using the recommended price and population factors. Exhibit B identifies the revenues that are classified as tax proceeds and those that are classified as non-tax proceeds for Appropriations Limit purposes. Exhibit C is the Department of Finance letter providing the per capita personal income and population change information used in the Appropriations Limit calculation.

The City’s Appropriations Limit for FY 2025-26 was $20,287,230. The recommended change factor, as allowed by Proposition 111 due to cost of living and population changes, is 1.0496. This results in an FY 2026-27 Appropriations Limit of $21,293,477. The FY 2026-27 Proposed Budget contains appropriations subject to the Appropriations Limit of $8,174,301 which is $13,119,176 below the City’s legal limit.

ENVIRONMENTAL IMPACT:

N/A
FISCAL IMPACT:

There is no fiscal impact associated with the adoption of the FY 2026-27 Appropriations Limit, as the City is safely within its legal appropriations limit for FY 2026-27.

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Page 1 ends

RESOLUTION NO. 2026-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GRAND TERRACE, CALIFORNIA, ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27,

INCLUDING ADOPTION OF THE PRICE FACTOR AND

POPULATION CHANGE FACTOR FOR THE APPROPRIATIONS

LIMIT CALCULATION
Recitals
WHEREAS, Article XlllB of the California Constitution and Section 7910 of the California Government Code require that each year the City of Grand Terrace shall by resolution, establish an Appropriations Limit for the fiscal year; and
WHEREAS, the City Council has adopted the Budget for Fiscal Year 2026-27 on June 9, 2026 and has prepared adjustments to said budget, a copy of which is on file in the Office of the City Clerk and available for public inspection, and
WHEREAS, the said Budget and proposed amendments contains the estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City; and
WHEREAS, the City’s Finance Department has prepared calculations and documentation required for and to be used in the determination of certain matters and for the establishment of an Appropriations Limit for the City for Fiscal Year 2026-27; and WHEREAS, in accordance with Section 7910 of the California Government Code, documentation used in the determination of the appropriations limit and other necessary determinations was made available to the public in accordance with the requirements set forth therein; and
WHEREAS, the City Council has considered pertinent data such as price and population factors and made such determinations as may be required by law, and has adopted this Resolution at a regularly scheduled meeting of the City Council: and WHEREAS, the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2026- 27 is hereby established at $21,293,477 and the total annual appropriations subject to such limitation for Fiscal Year 2026-27 are determined to be $8,174,301

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

1. That $21,293,477 is hereby established as the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2026-27.

2. The City Council hereby adopts the findings and methods of calculation set forth in Exhibit A (Appropriations Limit Calculation) and Exhibit B (Proceeds of Tax Calculation).

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Page 2 ends

3. The City of Grand Terrace reserves the right to revise the factors associated with the calculation of the limit established pursuant to Article XlllB of the California Constitution if such changes or revisions would result in a more advantageous Appropriations Limit in the future.

4. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution.

The City Council of the City of Grand Terrace hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

5. The City Clerk shall certify to the adoption of this Resolution.

6. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 23rd day of June, 2026.
________________________________
William Hussey
Mayor
ATTEST:
__________________________________
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:
__________________________________
Adrian R. Guerra
City Attorney

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APPROPRIATIONS SUBJECT TO THE LIMIT
FY 2026-27 Total Revenue $ 12,336,379
Less Non-Proceeds of Tax 4,162,078
A) Total Appropriations Subject to the Limit $ 8,174,301

APPROPRIATIONS LIMIT
B) FY 2025-26 Appropriations Limit 20,287,230
C) Change Factor** % Increase Factor
Cost of Living Adjustment 4.95 1.0495
Population Adjustment 0.01 1.0001
Change Factor (1.0644 x 1.0044) 1.0496
D) Increase (decrease) in Appropriations Limit $ 1,006,247 E) FY 2026-27 Appropriations Limit (B x C) $ 21,293,477 REMAINING APPROPRIATIONS CAPACITY (E-A) $ 13,119,176
Remaining Capacity as Percent of the FY 2026-27
Appropriations Limit 61.61%
*Revenues are based on FY 2026-27 Proposed Budget (all City funds excluding Successor Agency). ** State Department of Finance
Percent of Change in California Per Capita Income
Percent of Change in San Bernardino County Population

EXHIBIT A

CITY OF GRAND TERRACE

APPROPRIATIONS (GANN) LIMIT CALCULATION
FISCAL YEAR 2026-27

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CITY OF GRAND TERRACE

APPROPRIATIONS (GANN) LIMIT

PROCEEDS OF TAX CALCULATION
FISCAL YEAR 2026-27

BUDGETED BUDGETED

PROCEEDS NON-PROCEEDS TOTAL

REVENUE SOURCE OF TAX OF TAX REVENUE
TAXES
Property Tax (1) $ 6,587,219 $ 6,587,219
Sales Tax (2) 1,350,000 1,350,000
Business License Tax 102,000 102,000
FEES
Franchise Fees $ 710,000 710,000
Building Fees $ 218,000 218,000
Planning Fees $ 257,000 257,000
Other Permits/Fees $ 266,100 266,100
Intergovernmental $ 159,428 159,428
Use of Money & Property $ 539,000 539,000
Gas Tax/Highway User Fees $ 698,000 698,000
Measure "I" Transportation $ 330,000 330,000
SLESF (AB 3229 COPS) $ 201,100 201,100
CDBG $ 39,032 39,032
Other $ 59,000 59,000
OPERATING BUDGET SUBTOTAL $ 8,039,219 $ 3,476,660 $ 11,515,879 % of Total 69.81% 30.19% 100.00%
Interest Allocation (3) 135,082 58,418 193,500

CAPITAL PROJECT FUNDING
Gas Tax/Measure "I"/Transfers 627,000 627,000
State Grants - -
Bond Proceeds - -
CAPITAL PROJECT SUBTOTAL $ - $ 627,000 $ 627,000
TOTAL $ 8,174,301 $ 4,162,078 $ 12,336,379
Revenues are based on FY 2026-27 Proposed Budget (all City funds excluding Successor Agency).

Notes:
(1) Includes Property Tax In-Lieu of Vehicle License Fees & RPTTF Residual Receipts (2) Includes Property Tax In-Lieu of Sales Tax
(3) Based on percentage of Tax/Non-Tax Proceeds

EXHIBIT B

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May 1, 2026
Dear Fiscal Officer:

Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments.

Each local jurisdiction must use their percentage change in population factor for January 1, 2026, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2026–27. Attachment A provides the change in California’s per capita personal income and an example for utilizing the factors to calculate the 2026–27 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2026. Please note: The prior year’s city population estimates may be revised.

The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
/s Erika Li
Attachment

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May 2026
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2026–27 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2026-27 4.95
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2026–27 appropriation limit.
2026–27:

Per Capita Cost of Living Change = 4.95 percent
Population Change = -0.14 percent
Per Capita Cost of Living converted to a ratio: 4.95 + 100 = 1.0495 100
Population converted to a ratio: -0.14 + 100 = 0.9986
100
Calculation of factor for FY 2026–27: 1.0495 x 0.9986 = 1.0480

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Grand Terrace City CouncilJune 23, 2026

Grand Terrace City Council
June 23, 2026