Tuesday, October 13, 2026 1
CITY OF GRAND TERRACE
City Council
AGENDA ● October 13, 2026
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
Members of the public who wish to participate in the meeting and speak on an agenda item may do so via Zoom or by telephone. Access the meeting using the Zoom link or dial the telephone number listed below. Participants will be placed in a virtual waiting room and remain muted until it is their turn to speak.
Meeting ID: 879 3340 3983
Passcode: 134177
+1 699 444 9171
The City welcomes written public comments submitted by email to ccpubliccomment@grandterraceca.gov, by mail, or hand delivery. Written public comments received by 12:00 p.m. on the day of the meeting will be compiled and distributed to the City Council prior to the meeting. Comments received after 12:00 p.m. will be distributed as soon as reasonably practicable.
Written public comments submitted by email, mail, or hand delivery will not be read aloud during the meeting. Comments addressing the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Written public comments will be included in the post-agenda packet and made available on the City's website and the Office of the City Clerk.
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterraceca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at [email protected].
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
Tuesday, October 13, 2026 2
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR 34.102.104 ADA Title II].
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances.
ROLL CALL
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting.
C. SPECIAL PRESENTATIONS
2040 Vision Statement Update — Presented by Natalie Oros, Management Analyst D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion.
1) Waive Full Reading of, and Direct the City Attorney to Read by Title only for, Ordinances on the Agenda
2) Approval of Minutes - Regular Meeting - September 8, 2026 Approval of Minutes - Special Meeting - September 21, 2026 3) Cancellation of City Council Meetings on November 24, 2026, and December 22, 2026 RECOMMENDATION: ADOPT A RESOLUTION CANCELING THE CITY COUNCIL MEETINGS SCHEDULED FOR NOVEMBER 24, 2026 AND DECEMBER 22, 2026 DEPARTMENT: City Manager
Tuesday, October 13, 2026 3
4) 2026 City Hall Holiday Closure Schedule
RECOMMENDATION: RECEIVE AND FILE THE REPORT REGARDING THE 2026
CITY HALL HOLIDAY CLOSURE SCHEDULE ESTABLISHED BY THE CITY MANAGER PURSUANT TO RESOLUTION NO. 2015-07
DEPARTMENT: City Manager
5) Approval of the August-2026 Check Register in the Amount of $806,506.99.
RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 08312026 IN THE AMOUNT OF $806,506.99 AS SUBMITTED, FOR THE MONTH ENDING AUGUST 31, 2026
DEPARTMENT: Finance
6) Five-Year Master Services Agreement with Hinderliter de Llamas and Associates (HdL Companies) for Sales Tax Consulting Services
RECOMMENDATION: AUTHORIZE THE CITY MANAGER TO EXECUTE THE
ATTACHED MASTER SERVICES AGREEMENT WITH HINDERLITER DE LLAMAS
AND ASSOCIATES (HDL COMPANIES) FOR SALES AND USE TAX CONSULTING
SERVICES FOR AN INITIAL FIVE-YEAR TERM, SUBJECT TO THE FEES AND TERMS
SET FORTH IN THE AGREEMENT AND SCHEDULE A, SUBJECT TO CITY
ATTORNEY APPROVAL
DEPARTMENT: Finance
7) Approve Additional Appropriations for Legal Services RECOMMENDATION: APPROVE ADDITIONAL APPROPRIATIONS OF $215,000.00
FOR LEGAL SERVICES
DEPARTMENT: Finance
8) Acceptance of Concrete Rehabilitation Project (2)
RECOMMENDATION: ACCEPT THE CONCRETE REHABILITATION PROJECT (2) IN THE AMOUNT OF $100,778.00 AND APPROVE THE FINAL PAYMENT OF $100,778 TO CARTER ENTERPRISES GROUP, INC; AND
DIRECT STAFF TO FILE AND RECORD THE NOTICE OF COMPLETION FOR THE CONCRETE REHABILITATION PROJECT (2)
DEPARTMENT: Public Works
Tuesday, October 13, 2026 4
9) Approval of NPDES Stormwater Permit Implementation Agreement, Santa Ana Region RECOMMENDATION: APPROVE THE NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM (NPDES) STORMWATER PERMIT IMPLEMENTATION
AGREEMENT, SANTA ANA REGION, BETWEEN THE CITY OF GRAND TERRACE,
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT, COUNTY OF SAN BERNARDINO, AND PARTICIPATING CITIES; AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT SUBJECT TO CITY
ATTORNEY APPROVAL AS TO FORM
DEPARTMENT: Public Works
10) Parks and Recreation Committee Appointment - Hayward Robinson RECOMMENDATION: APPROVE BY MINUTE ORDER HAYWARD ROBINSON TO
SERVE AS MAYOR BILL HUSSEY'S APPOINTEE
DEPARTMENT: Public Works
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS - NONE
H. FUTURE AGENDA ITEMS
At this time, the City Council may propose items for discussion and/or action at a future duly agendized City Council meeting. A consensus of a majority of the quorum is required to place an item on a future agenda.
I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown
Council Member Jeff Allen
Council Member Doug Wilson
Mayor Pro Tem Michelle Sabino
Mayor Bill Hussey
J. COMMUNICATIONS FROM THE CITY MANAGER, SHERIFFS' DEPARTMENT, AND FIRE
DEPARTMENT
City Manager Konrad Bolowich
Lieutenant Kevin Fries
Assistant Fire Chief Gary Jager
Tuesday, October 13, 2026 5
K. CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION [Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1)]
Case Name: Community Housing Group, LLC. V. City of Grand Terrace San Bernardino County Superior Court Case Number: CIVSB2527185
2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of Litigation
[Pursuant to Government Code sections 54954.5, 54956.9 (d)(4)] Number of Cases: One
L. ADJOURN
The next Regular City Council Meeting will be held on October 27, 2026, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office.
CITY OF GRAND TERRACE
City Council
MINUTES ● September 8, 2026
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
CALL TO ORDER
Mayor Bill Hussey convened the Regular Meeting of the City Council for Tuesday, September 8, 2026, at 6:00 PM. Mayor Hussey announced that tonight's meeting will be adjourned in memory of Grand Terrace Resident, Wendell Baker.
INVOCATION
The Invocation was given by Pastor Jason Olvera from Living Word Inland Empire Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Boy Scouts Troop 40.
AB 2449 DISCLOSURES
None.
ROLL CALL
Present: Mayor Bill Hussey
Mayor Pro Tem Michelle Sabino
Council Member Doug Wilson
Council Member Jeff Allen
Absent: Council Member Matt Brown
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Konrad Bolowich, City Manager, removed the 2040 Vision Special Presentation Item and Consent Calendar Item No. 13 from the agenda and stated that those items will be brought back at a future meeting.
B. PUBLIC COMMENT
Jordan Hazelip, Grand Terrace Resident, provided a comment regarding Flock Safety cameras.
Evelyn Gonzalez, Grand Terrace Resident, outlined the success of the Paws and Relax event at Richard Rollins Park, and presented Mayor Hussey with a Certificate of Appreciation.
C. SPECIAL PRESENTATIONS - NONE
D. CONSENT CALENDAR
NO PUBLIC COMMENT
Mayor Hussey recused himself from Consent Item No. 4 & 6.
Council Member Wilson recused himself from Consent Item No. 7.
Council Member Allen recused himself from Consent Item No. 8.
Adrian Guerra, City Attorney, recognized that 3 out of 4 council members have conflicts before the vote of approval of the Consent Calendar and suggested two different motions for the approval of the Consent Calendar.
First Motion: Mayor Pro Tem Sabino motioned to approve Consent Item No. 1-7, 9-12, and 14, seconded by Council Member Allen.
RESULT: APPROVED 4 TO 0
MOVER: Mayor Pro Tem Sabino
SECONDER: Council Member Allen
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen
ABSTAIN: None
NAYS: None
Second Motion: Mayor Hussey motioned to approve Consent Item No. 8, seconded by Mayor Pro Tem Sabino.
RESULT: APPROVED 4 TO 0
MOVER: Mayor Hussey
SECONDER: Mayor Pro Tem Sabino
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen
ABSTAIN: None
NAYS: None
1) Waive Full Reading of, and Direct the City Attorney to Read by Title only for, Ordinances on the Agenda
2) Approval of Minutes - Regular Meeting - August 11, 2026 Approval of Minutes - Special Meeting - August 25, 2026
3) Approval of the June-2026 Check Register in the Amount of $622,692.68. 4) Approve Check #83782 to Mayor Hussey in the amount of $419.20 from the June 2026 Check Register
5) Approval of the July-2026 Check Register in the Amount of $1,329,968.86. 6) Approve Check #83821 to Mayor Hussey in the amount of $419.20 from the July 2026 Check Register
7) Approve Check #83827 to Councilmember Wilson in the amount of $1,217.40 from the July 2026 Check Register
8) Approve Check #83830 to Councilmember Allen in the amount of $386.41 from the July 2026 Check Register
9) Approval of an Extension of the Existing Information Technology Management Services Agreement with Onsite Computing, Inc.
10) CalRecycle Beverage Container Recycling Payment Program and Five-Year Funding Authorization
11) Authorize Submittal of an Application for the Statewide Park Development and Community Revitalization Program (SPP) Round 5
12) Adoption of Revisions to Fiscal Policy No. 3.01.01, Purchasing, and Fiscal Policy No. 3.04, Grants
13) Award of Contract for the Veterans Park Pickleball Court Conversion Project ITEM 13 REMOVED FROM AGENDA
14) Fiscal Years 2026-27 Through 2030-31 Capital Improvement Program Update: Road Rehabilitation Projects
E. PUBLIC HEARINGS
15) Public Hearing and Adoption of Revised Resolutions for Fiscal Year 2026- 2027 Landscaping and Lighting Assessment District Assessments and Delinquent Refuse and Sewer Charges
Shanita Tillman, Grants & Government Affairs Manager, provided the staff report for this item.
NO PUBLIC COMMENT
Adrian Guerra, City Attorney, suggested that the council amend the motion to adopt the resolutions incorporated in the staff report and proceeded to read out the titles of the resolutions for the record.
RESULT: APPROVED 4 TO 0
MOVER: Council Member Allen
SECONDER: Council Member Wilson
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen
ABSTAIN: None
NAYS: None
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
16) Community Benefit Fund Grant Award to Legacy Regiment Boosters in the amount of $2,000
Christine Clayton, Finance Director, presented the staff report on this item.
Erica Kumfer, Booster President, spoke on behalf of the organization.
NO PUBLIC COMMENT
RESULT: APPROVED 4 TO 0
MOVER: Council Member Allen
SECONDER: Mayor Pro Tem Sabino
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen
ABSTAIN: None
NAYS: None
17) Community Benefit Fund Grant Award to the Titan Strikers FC in the Amount of $2,000
Christine Clayton, Finance Director, presented the staff report on this item.
Byron Bolton, Head Coach for the Titan Strikers, spoke on behalf of the organization.
NO PUBLIC COMMENT
RESULT: APPROVED 4 TO 0
MOVER: Council Member Allen
SECONDER: Mayor Pro Tem Sabino
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen
ABSTAIN: None
NAYS: None
18) Adopt a Resolution amending the City Council and Planning Commission Procedures Regarding Written Public Comment
Konrad Bolowich, City Manager, presented the staff report for this item.
NO PUBLIC COMMENT
Adrian Guerra, City Attorney, suggested to the Council that the language in the resolution be changed from "Written public comments received after 12:00 p.m. on the day of the meeting may not be distributed to the City Council prior to or during the meeting but will be included in the post-agenda packet and made available for public review through the City Clerk's Office and on the City's website" to" Written public comments received after 12:00 p.m. on the day of the meeting will be distributed to the City Council as soon as reasonably practicable and will be included in the post-agenda packet and made available for public review through the City Clerk's Office and on the City's website"
Council Member Allen motioned to approve the item with the revised resolution language proposed by the City Attorney, seconded by Council Member Wilson.
RESULT: APPROVED 4 TO 0
MOVER: Council Member Allen
SECONDER: Council Member Wilson
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson, Council Member Allen
ABSTAIN: None
NAYS: None
H. FUTURE AGENDA ITEMS
Council Member Allen requested consideration of a future City Council discussion regarding a Citizens Public Safety Oversight Committee; the request was seconded by Mayor Hussey.
RESULT: APPROVED 3 TO 1
MOVER: Council Member Allen
SECONDER: Mayor Hussey
AYES: Mayor Hussey, Mayor Pro Tem Sabino, Council Member Allen
ABSTAIN: None
NAYS: Council Member Wilson
I. CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown was absent.
Council Member Jeff Allen reported on the following:
• Attended the Cal Cities Inland Empire Division Luncheon on August 20, 2026 • Attended the San Bernardino County Homeless Partnership Central Valley Regional Steering Committee on September 2, 2026
• Announced the upcoming Chamber of Commerce Meeting at Azure Hills Church Community Room scheduled for September 9, 2026, at 8 am. • Recognized the observance of September 11
Council Member Doug Wilson reported on the following:
• Attended the 2026 BIA Southern California Water Conference on August 14, 2026
• Attended the 2026 Santa Ana Region Water Quality Control Board Meeting on August 21, 2026
Mayor Pro Tem Michelle Sabino reported on the following:
• Recognized the Chamber of Commerce for Hot August Nights and thanked local businesses and the residents
Mayor Bill Hussey reported on the following:
• Attended a Southern California Association of Governments meeting on September 3, 20206
• Announced the freeway closure scheduled for September 18–19, 2026 • On September 19, 2026, the Lions Club will be hosting the annual October Fest J. COMMUNICATIONS FROM THE CITY MANAGER, SHERIFFS' DEPARTMENT,
AND FIRE DEPARTMENT
Konrad Bolowich, City Manager, announced the following:
• Richard Rollins Park equipment has been vandalized. Therefore, it has been closed off for the coming months while repairs are being made • Closing the baseball field at Veterans Park for lighting work, resurfacing and seeding of the fields
• Thanked Council Members Brown and Allen for their coordinated work on the homeless point-in-time count coming early 2027
• I-215 overnight closure beginning Saturday, September 12, 2026, through Sunday, September 13, 2026; 09:00 p.m. to 7:00 a.m.
SHERIFF DEPARTMENT COMMUNICATIONS
Lieutenant Fries reported on the following:
• Personnel will be available to provide resources in case of any weather-related events and will coordinate with Fire as needed
FIRE DEPARTMENT COMMUNICATIONS
Assistant Fire Chief Jager reported on the following:
• Continuing to monitor Super El Niño with EOC and Cal OES and will relay information as it comes in
K. CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Section 54957(b)(1) Title: City Manager
RECESS TO CLOSED SESSION
Mayor Hussey recessed the regular meeting of the City Council to closed session at 6:58 p.m.
RECONVENE TO OPEN SESSION
Mayor Hussey reconvened the regular meeting of the City Council from closed session at 8:14 p.m.
REPORT OUT OF CLOSED SESSION
Adrian Guerra, City Attorney, announced that there was one (1) closed session item for public employee performance evaluation for the City Manager, evaluation was conducted, discussion was had, no direction provided and no action taken.
L. ADJOURN
Mayor Hussey adjourned the Regular Meeting of the City Council at 8:15 p.m. in honor of Wendell C. Baker, Grand Terrace Resident who passed away on August 10, 2026.
The next Regular City Council Meeting will be held on Tuesday, October 13, 2026, at 6:00 p.m.
_______________________________ _______________________________ Bill Hussey, Mayor Daysi Alcocer, City Clerk
CITY OF GRAND TERRACE
Joint Meeting of the City Council &
Planning Commission/Site and
Architectural Review Board
MINUTES ● September 21, 2026
Council Chambers Special Meeting 5:30 PM
Grand Terrace Civic Center ● 22795 Barton Road
CALL TO ORDER
Mayor Bill Hussey convened the Joint Special Meeting of the City Council and Planning Commission for Monday, September 21, 2026, at 5:30 PM.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Hussey.
AB 2449 DISCLOSURES
None.
ROLL CALL
Present: Commissioner Scot Mathis
Commissioner David Alaniz
Chair Edward Giroux
Council Member Matt Brown
Council Member Jeff Allen
Council Member Doug Wilson
Mayor Pro Tem Michelle Sabino
Mayor Bill Hussey
Absent: Commissioner Aron Burian
Vice-Chair Tara Ceseña
A. PUBLIC COMMENT
None.
B. WORKSHOP DISCUSSION
1) City Council & Planning Commission - AB 98 Workshop Outreach & Engagement
Shanita Tillman, Grants & Government Affairs Manager, provided a summary of the item and introduced Michael Sahimi, Senior Planner with Kittleson & Associates.
Michael Sahimi, Senior Planner with Kittleson & Associates, provided the PowerPoint presentation for this item.
NO PUBLIC COMMENT
RECEIVE & FILE
2) Multifamily and Mixed-Use Objective Design Standards Workshop and Project Update
Gabriel Arguelles, Associate Planner, & Cameron Savois, Planner with Michael Baker International provided the PowerPoint Presentation on this item.
NO PUBLIC COMMENT
RECEIVE & FILE
C. CONSENT CALENDAR
NO PUBLIC COMMENT
3) Update City of Grand Terrace Conflict of Interest Code RESULT: APPROVED - UNANIMOUS
MOVER: Council Member Brown
SECONDER: Council Member Wilson
AYES: Council Member Brown, Council Member Allen, Council Member Wilson, Mayor Pro Tem Sabino, Mayor Hussey
NAYS: None
ADJOURN
Mayor Hussey adjourned the Joint Special Meeting of the City Council & Planning Commission at 7:15 p.m. The next Regular City Council Meeting will be held on Tuesday, October 13, 2026, at 6:00 p.m.
_______________________________ _______________________________ Bill Hussey, Mayor Daysi Alcocer, City Clerk
AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: Cancellation of City Council Meetings on November 24, 2026 and December 22, 2026
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: ADOPT A RESOLUTION CANCELING THE CITY COUNCIL MEETINGS SCHEDULED FOR NOVEMBER 24, 2026 AND DECEMBER 22, 2026
2030 VISION STATEMENT:
This Staff Report supports our Mission, our Core Value of Open and Inclusive Government and Goal #5 to Engage in Proactive Communication, by providing advance notice of modifications to the regular City Council meeting schedule.
BACKGROUND:
The Grand Terrace City Council conducts its regular meetings on the second and fourth Tuesdays of each month at 6:00 p.m. Pursuant to the established meeting calendar, regular meetings are scheduled for November 24, 2026, and December 22, 2026. These dates occur during the Thanksgiving and Christmas holiday seasons, respectively, when many residents, Council Members, and staff may have holiday-related commitments.
DISCUSSION:
To accommodate the holiday season and promote efficient use of staff resources, City staff recommends canceling the regular City Council meetings scheduled for November 24, 2026, and December 22, 2026. Historically, agenda activity during these periods is limited, and the cancellation of these meetings will allow staff and Council Members to better coordinate holiday schedules while continuing to conduct essential City business through the remaining regular meetings.
Should the City Council approve the proposed resolution, agenda items will be scheduled as follows:
• Items anticipated for the November 24, 2026 meeting will be brought forward to the December 8, 2026 regular City Council meeting.
• Items anticipated for the December 22, 2026 meeting will be scheduled for the January 12, 2027 regular City Council meeting, as appropriate.
The proposed cancellations will not affect the City's ability to conduct business or address timesensitive matters. Should an urgent matter arise requiring Council action, a special meeting may be called in accordance with applicable provisions of the Brown Act.
ENVIRONMENTAL IMPACT:
Approval of the proposed resolution is not a project subject to the California Environmental Quality Act (CEQA) and therefore is not subject to environmental review.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of the proposed resolution.
CC Reso No. 2026-xx Page 1 of 2 October 13, 2026
RESOLUTION NO. 2026-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, CANCELLING THE NOVEMBER 24, 2026,
AND DECEMBER 22, 2026, REGULAR CITY COUNCIL MEETINGS
WHEREAS, on August 10, 2006, the City Council adopted its City of Grand Terrace Council Procedures; and
WHEREAS, on January 13, 2015, June 25, 2019, May 25, 2021, September 27, 2022, October 10, 2023, May 13, 2025, and September 8, 2026, the City Council revised its Council Procedures;
WHEREAS, under Section 1.1 (Regular Meetings) of Council Procedures it states: "The Regular City Council Meetings are held on the second and fourth Tuesday of every month, beginning at 6:00 p.m.”; and
WHEREAS, November 24, 2026, and December 22, 2026, are the second scheduled City Council meetings of the remaining two (2) months of the year; and WHEREAS, considering the impending 2026 holiday season, the City Council finds that it would be prudent to cancel these meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council finds that the above recitations are true and correct and, accordingly, are incorporated herein as findings and a material part of this Resolution.
SECTION 2. The City Council of the City of Grand Terrace hereby cancels the regular City Council meetings scheduled for November 24, 2026, and December 22, 2026.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
CC Reso No. 2026-xx Page 2 of 2 October 13, 2026
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 13th day of October 2026. ________________________________
Bill Hussey
Mayor
ATTEST:
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: 2026 City Hall Holiday Closure Schedule
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: RECEIVE AND FILE THE REPORT REGARDING THE 2026 CITY HALL
HOLIDAY CLOSURE SCHEDULE ESTABLISHED BY THE CITY
MANAGER PURSUANT TO RESOLUTION NO. 2015-07
2030 VISION STATEMENT:
This staff report supports Goal #1, "Ensuring Our Fiscal Viability" by temporarily reducing some operational costs, including utilities and janitorial services, in City Hall during the period of closure during the holidays
BACKGROUND:
On April 14, 2015, the City Council adopted Resolution No. 2015-07, delegating authority to the City Manager to establish the annual City Hall closure schedule during the Christmas and New Year's holiday period. The City's Statement of Benefits provides employees with the following recognized holidays:
• Christmas Eve;
• Christmas Day;
• New Year's Eve; and
• New Year's Day;
Consistent with past practice, City Hall has historically closed during the holiday period when public activity and demand for services are significantly reduced. During the 2025-2026 holiday season, City Hall was closed from December 22, 2025, through January 2, 2026.
DISCUSSION:
Historically, City Hall experiences a substantial decrease in public traffic, meetings, and service requests during the week of Christmas and the days between Christmas and New Year's Day. To align staffing levels and operational needs with this reduced activity, the City Manager has established the 2026 holiday closure schedule pursuant to Resolution No. 2015-07.
Additionally, the City Council will not convene on the fourth Tuesday of December.
The recognized employee holidays for the 2026 period are:
Date Holiday
Thursday, December 24, 2026 Christmas Eve (Recognized)
Friday, December 25, 2026 Christmas Day
Thursday, December 31, 2026 New Year’s Eve (Recognized) Friday, January 1, 2027 New Year’s Day
Accordingly, Grand Terrace City Hall will be closed from Monday, December 21, 2026, through Friday, January 1, 2027, and will reopen for regular business on Monday, January 4, 2027.
ENVIRONMENTAL IMPACT:
Receiving and filing this report is not a project under the California Environmental Quality Act (CEQA) and therefore is not subject to environmental review.
FISCAL IMPACT:
There is no fiscal impact on receiving and filing this report.
AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: Approval of the August-2026 Check Register in the Amount of $806,506.99.
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 08312026 IN THE AMOUNT OF $806,506.99 AS SUBMITTED, FOR THE MONTH ENDING AUGUST 31, 2026
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs.
BACKGROUND:
The check register for the month of August-2026 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of August-2026.
The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency.
Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts that do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $806,506.99 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies, and contracts and are detailed in the individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of August-2026.
Payments larger than $10,000:
Check No. Payee Description Amount
83928 ALESHIRE AND WYNDER
LLP
JUN 2026 LEGAL SERVICES $27,646.14
83929 GENERAL DOOR SERVICE
INC
REPAIRS AND REPLACEMENT
FOR GATE AT VETERAN'S
FREEDOM PARK
$12,292.17
83953 CITY OF SAN BERNARDINO FY 2025-26 Q4 ANIMAL
CONTROL OPERATING COSTS
$15,481.43
83963 JUST APPRAISED INC FRONT DESK VOICE
PACKAGE/AI PLATFORM
$23,000.00
83969 RIVERSIDE HIGHLAND
WATER CO
05/18/2026-07/21/2026 WATER
USAGE
$17,678.22
83971 SB COUNTY SHERIFF JUL 2026 AND AUG 2026 LAW
ENFORCEMENT SERVICES
$500,441.00
83978 WILLDAN JUL 2026 PLAN
CHECK/INSPECTION SVCS FOR
BUILDING & SAFETY AND JUL
2026 PLAN CHECK SVCS FOR
DUTCH BROS
$17,674.00
83986 ON SITE COMPUTING SEP 2026 IT SERVICES $11,043.32 18362023 CA PUB EMPLOYEES
RETIRE SYSTEM
AUG 2026 PERS HEALTH
INSURANCE
$29,953.49
41569926 SO CA EDISON COMPANY JUL 2026 ENERGY USAGE $21,820.87 450030726 US BANK JUL-AUG 2026 CAL CARD
CHARGES
$17,744.37
TOTAL PAYMENTS
LARGER THAN $10,000
$694,775.01
PAYROLL
Payroll costs for the month:
Pay
Per.
Period
Start
Period
End
Pay Date Amount
Aug26
3 From 7/18/2026 to 7/31/2026 8/6/2026 $85,359.83
4 From 8/1/2026 to 8/14/2026 8/20/2026 $84,783.34
$170,143.17
ENVIRONMENTAL IMPACT:
N/A
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the approved budget for Fiscal Year 2026-27 in the amount of:
Description Amount
Aug-26
Check
Register
$806,506.99
Payroll $170,143.17
$976,650.16
CITY OF GRAND TERRACE
FY2026-27
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.
City of Grand Terrace Check Register Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member
Fund Dept Acct
No. Fund Name No. Department Cost Center No. General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND) 187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST. 411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG) 605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP) 705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG) 801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD) 804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP) 805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG. 998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
%+6;1()4#0&6'44#%' FY2026-27
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending August 31, 2026
ŝůů,ƵƐƐĞLJ, Mayor
DŝĐŚĞůůĞ^ĂďŝŶŽ, Mayor Pro Tem
ŽƵŐtŝůƐŽŶ͕ŽƵŶĐŝůDĞŵďĞƌ
:ĞĨĨůůĞŶ͕ŽƵŶĐŝůDĞŵďĞƌ
DĂƚƚƌŽǁŶ͕ŽƵŶĐŝůDĞŵďĞƌ
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.
Invoice #
HOUSING GROUP, LLC
ELEMENT
ENFORCEMENT
GROUP
VETERAN'S FREEDOM PARK
E 10-450-245-000-000 12,292.17
12,292.17
12,292.17
B 23-515-59-00 34.70
34.70 27,646.14
83929 08/06/2026 GENERAL DOOR SERVICE INC 9355 REPAIRS AND REPLACEMENTS FOR GATE AT 06/30/2026 E 10-160-250-100-000 98.00
98.00 106908 JUN 2026 LEGAL SERVICES FOR GREENS 07/28/2026 E 10-160-250-000-000 498.60
498.60
106913 JUN 2026 LEGAL SERVICES - CODE 07/28/2026
E 10-160-250-100-000 526.30
526.30
106912 JUN 2026 LEGAL SERVICES - REAL ESTATE 07/28/2026 E 10-160-250-100-000 899.00
899.00
106911 JUN 2026 LEGAL SERVICES - PERSONNEL 07/28/2026
E 10-160-250-100-000 1,134.40
1,134.40
106914 JUN 2026 LEGAL SERVICES - HOUSING 07/28/2026
E 10-160-250-000-000 10,670.00
10,670.00
106910 JUN 2026 LEGAL SERVICES - LITIGATION 07/28/2026
07/28/2026
E 10-160-250-100-000 13,785.14
13,785.14
106909 JUN 2026 LEGAL SERVICES - GENERAL 07/28/2026
Vendor Invoice Description Inv. Date Amount Paid Check Total 83928 08/06/2026 ALESHIRE AND WYNDER LLP 106915 JUN 2026 LEGAL SERVICES - COMMUNITY Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
FEES
SOLUTIONS FOR PUBLIC WORKS
POLYCOM VVX 450 PHONES
INSURANCE
ROLLINS PARK
INSURANCE
B 10-022-71-00 185.64
185.64
185.64
E 10-450-245-000-000 2,350.00
2,350.00
2,350.00
83935 08/06/2026 EYEMED FIDELITY SECURITY LIFE 167464001 AUG 2026 EMPLOYEE PAID VISION 07/22/2026 B 10-022-70-00 918.48
918.48
918.48
83934 08/06/2026 ATHLETIC FIELD SPECIALISTS 8712 JUL 2026 TURF MAINTENANCE FOR RICHARD 07/31/2026 E 10-190-235-000-000 1,332.03
1,332.03
1,332.03
83933 08/06/2026 AMERITAS LIFE INSURANCE CORP AUG 2026 AUG 2026 EMPLOYEE PAID DENTAL 08/01/2026 E 10-175-250-000-000 1,573.20
1,573.20
1,573.20
83932 08/06/2026 8X8 INC 5761043 AUG 2026 SERVICE CHARGE FOR (46) 08/01/2026 E 10-140-250-000-000 332.20
332.20
332.20
83931 08/06/2026 RIVERSIDE PERSONNEL SERVICE 91686 WEEK ENDING 06/14/2026 - STAFFING 06/19/2026 83930 08/06/2026 HDL SOFTWARE LLC SIN065624 JUN 2026 BUSINESS LICENSE PROCESSING 06/30/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
TRACT 18070 JADEN
VAN BUREN AND MICHIGAN
YARD SALE SIGNS
YARD SALE SIGNS
MAINTENANCE
E 10-175-244-000-000 8,875.00
8,875.00
8,875.00
E 10-190-212-000-000 157.13
157.13
157.13
83941 08/06/2026 MIKE ROQUET CONSTRUCTION INC 0713-26 REPAIRS TO SINKHOLE ON DE BERRY ST 07/27/2026 B 23-515-22-00 40.00
40.00 40.00
83940 08/06/2026 KONICA MINOLTA BUS. SOLUTIONS 509569638 JUL 2026 CITYWIDE PHOTOCOPIER 07/31/2026 E 10-175-244-000-000 77.45
77.45 77.45
83939 08/06/2026 STEPHANIE KLEPPE 08042026 REFUND YARD SALE SIGN DEPOSIT FOR (4) 08/04/2026 B 23-515-22-00 30.00
30.00 30.00
83938 08/06/2026 GRAINGER 90266681362 HOSE CLAMP FOR PARKWAY MAINTENANCE 07/30/2026 E 10-631-255-000-000 400.00
400.00
1,150.00
83937 08/06/2026 CYNTHIA GARCIA 08042026 REFUND YARD SALE SIGN DEPOSIT FOR (3) 08/04/2026 E 26-605-255-000-000 750.00
750.00
11007 JUL 2026 WEED ABATEMENT ON CANAL AT 08/03/2026
83936 08/06/2026 EZ SUNNYDAY LANDSCAPE 10890 JUL 2026 LANDSCAPING SERVICES - 07/16/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
SOLUTIONS FOR PUBLIC WORKS
SENIOR CENTER 08/02/2026
TREES ON MAIN ST
E 10-175-244-000-000 20.31
E 10-450-245-000-000 64.02
84.33 84.33
B 23-515-22-00 200.00
200.00
200.00
83947 08/06/2026 SITEONE LANDSCAPE SUPPLY 169097032-001 IRRIGATION SUPPLIES FOR DOG PARK AND 07/22/2026 E 10-175-220-000-000 299.73
299.73
299.73
83946 08/06/2026 JESSICA SERRANO 08042026 REFUND RESERVATION DEPOSIT FOR 08/04/2026 E 10-175-250-000-000 1,573.20
1,573.20
1,573.20
83945 08/06/2026 S B CNTY FIRE DEPT CESQG PRGM 7836 DISPOSAL OF HAZARDOUS LIQUIDS 07/31/2026 E 10-175-244-000-000 137.03
137.03
4,035.31
83944 08/06/2026 RIVERSIDE PERSONNEL SERVICE 91772 WEEK ENDING 07/26/2026 - STAFFING 07/29/2026 E 10-175-244-000-000 3,898.28
3,898.28
38647 STREET SIGNS FOR CITY PARKWAYS 07/29/2026
E 10-120-265-000-000 174.00
174.00
174.00
83943 08/06/2026 PACIFIC PRODUCTS AND SERVICES 38648 DELINEATORS FOR CITY STREETS 07/29/2026 83942 08/06/2026 NATIONAL GRANTS MANAGEMENT 56966 MEMBERSHIP RENEWAL - SHANITA 08/01/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
YARD SALE SIGNS
PARK
PARK
HALL
CENTER
474241714
ROLLINS PARK
PARK
88.00 968.00
102.00
474241740 JUL 2026 GOPHER CONTROL FOR POCKET 07/16/2026 E 10-450-245-000-000 88.00
E 10-450-245-000-000 102.00
102.00
JUL 2026 GOPHER CONTROL FOR RICHARD 07/16/2026
E 10-450-245-000-000 102.00
E 10-805-245-000-000 133.00
133.00
474241699 JUL 2026 GOPHER CONTROL FOR DOG PARK 07/16/2026 E 10-195-245-000-000 138.00
138.00
474236917 JUL 2026 PEST CONTROL SVCS FOR SENIOR 07/16/2026 E 10-450-245-000-000 197.00
197.00
474209816 JUL 2026 PEST CONTROL SERVICES - CITY 07/15/2026 E 10-450-245-000-000 208.00
208.00
474209829 JUL 2026 GOPHER CONTROL FOR TJ AUSTIN 07/15/2026 B 23-515-22-00 30.00
30.00 30.00
83949 08/06/2026 TERMINIX 474241814 JUL 2026 GOPHER CONTROL FOR GRIFFIN 07/16/2026 83948 08/06/2026 DOUG SMITH 08042026 REFUND YARD SALE SIGN DEPOSIT FOR (3) 08/04/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
MAINTENANCE FEE
CONSERVATION JUN 2026
COSTS
E 10-190-235-000-000 4,250.40
E 10-450-235-000-000 994.32
5,244.72
5,244.72
E 10-140-241-000-000 260.00
260.00
260.00
83955 08/13/2026 AT AND T AUG 2026 AT&T AUG 2026 AT&T 08/01/2026 E 10-185-255-000-000 15,481.43
15,481.43
15,481.43
83954 08/13/2026 A STORAGE PLACE 08/01/2026 - B15 AUG 2026 RENT FOR UNIT B15 07/17/2026 83953 08/13/2026 CITY OF SAN BERNARDINO 2026-00000046 FY2025-26 Q4 ANIMAL CONTROL OPERATING 06/30/2026 R 10-700-01 -8.42
B 23-200-21-00 168.35
159.93
159.93
E 10-190-235-000-000 190.05
190.05
190.05
83952 08/13/2026 CA STATE DEPT OF SMIP2026-4Q-04 2025-26 SMIP 4TH QUARTER APR 2026 - 06/15/2026 E 16-900-220-000-000 129.75
129.75
129.75
83951 08/06/2026 VERIZON WIRELESS 6149430894 ALPR CARD LINE CHARGES JUN-JUL 2026 07/23/2026 83950 08/06/2026 UNDERGROUND SERVICE ALERT 720260328 AUG 2026 MONTHLY DATABASE 08/01/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
SYSTEM
INC PUBLIC WORKS STAFF
PARK 07/26/2026
E 10-125-230-000-000 141.36
141.36
309.04
E 10-125-230-000-000 167.68
167.68
22414 GT 08.06.2026 CITY AD: ORD 380 08/03/2026
E 10-175-250-020-000 7,695.00
7,695.00
7,695.00
83961 08/13/2026 GRAND TERRACE CITY NEWS 22415 GT 08.06.2026 CITY AD: ORD 379 08/03/2026 B 23-515-22-00 100.00
100.00
100.00
83960 08/13/2026 GOODMAN AND ASSOCIATES 6154 JUL 2026 CITY ENGINEER SERVICES 08/05/2026 E 10-175-219-000-000 110.93
110.93
110.93
83959 08/13/2026 CORNETHA CUNNINGHAM 08122026 REFUND RESERVATION DEPOSIT FOR RR 08/12/2026 E 10-195-246-000-000 10.84
10.84 10.84
83958 08/13/2026 COMPUTERIZED EMBROIDERY CO 62171 EMBROIDERY OF CITY LOGO ON SHIRTS FOR 08/06/2026 E 10-195-246-000-000 2,895.00
2,895.00
2,895.00
83957 08/13/2026 CHARTER COMMUNICATIONS 234703801080126 CITY HALL ELEVATOR PHONE - AUG 2026 08/01/2026 83956 08/13/2026 CHAMPION FIRE SYSTEMS INC 80991 FY2026-27 ANNUAL TEST OF FIRE ALARM 08/05/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
5271175
SUPPLIES
ISLAND
TRIANGLE
CENTER
PLATFORM
E 10-120-250-000-000 23,000.00
23,000.00
23,000.00
E 10-805-245-000-000 10.29
10.29 323.19
83963 08/13/2026 JUST APPRAISED INC 13689 FRONT DESK CALL VOICE PACKAGE/AI 07/01/2026 E 10-175-244-000-000 17.14
17.14 9514578 MAINTENANCE SUPPLIES FOR SENIOR 07/06/2026 E 10-450-245-000-000 17.32
17.32 8211766 IRRIGATION SUPPLIES FOR BARTON 07/17/2026 E 10-175-244-000-000 54.34
54.34 3511785 IRRIGATION SUPPLIES FOR DOG PARK 07/22/2026 E 10-175-244-000-000 61.15
61.15 4273031 BATTERIES FOR MT VERNON CENTER 07/21/2026 E 10-190-210-000-000 31.38
73.04 614089 IRRIGATION SUPPLIES FOR PARKWAYS 07/15/2026 E 10-175-246-000-000 89.91
89.91 CLEANING, OFFICE, AND IRRIGATION 06/30/2026
E 10-175-244-000-000 41.66
83962 08/13/2026 HOME DEPOT CREDIT SERVICE 6611598 PAINT FOR TRAILER 06/29/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
PHOTOCOPIERS
YARD SALE SIGNS
VIVIENDA CARE FACILITY
YARD SALE SIGNS
B 23-515-22-00 50.00
50.00 50.00
B 23-520-04-00 1,680.75
1,680.75
1,680.75
83968 08/13/2026 NANCY MODULIN 08122026 REFUND YARD SALE SIGN DEPOSIT FOR (5) 08/12/2026 B 23-515-22-00 20.00
20.00 20.00
83967 08/13/2026 MICHAEL BAKER INTERNATIONAL 1296621 JUL 2026 PROFESSIONAL SERVICES FOR 08/06/2026 E 10-805-245-000-000 1,058.31
1,058.31
1,058.31
83966 08/13/2026 EVA MEJIA 08122026 REFUND YARD SALE SIGN DEPOSIT FOR (2) 08/12/2026 E 10-190-700-000-000 260.32
260.32
260.32
83965 08/13/2026 LOMA LINDA HEAT AND A C INC 22408989 A/C MAINTENANCE AT SENIOR CENTER 07/31/2026 83964 08/13/2026 KONICA MINOLTA 49572024 AUG-SEP 2026 RENT FOR (2) 08/02/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
WATER CO
SOLUTIONS FOR PUBLIC WORKS
1800002879
E 10-450-245-000-000 132.96
132.96
132.96
E 14-411-256-000-000 16,666.67
250,220.00
500,441.00
83972 08/13/2026 SITEONE LANDSCAPE SUPPLY 169623861-001 IRRIGATION SUPPLIES FOR FREEDOM PARK 08/05/2026 250,221.00
JUL 2026 LAW ENFORCEMENT SERVICES 07/06/2026
E 10-410-255-000-000 3,083.33
E 10-410-256-000-000 230,470.00
E 10-410-255-000-000 3,083.33
E 10-410-256-000-000 230,471.00
E 14-411-256-000-000 16,666.67
E 10-175-250-000-000 1,494.54
1,494.54
1,494.54
83971 08/13/2026 SB COUNTY SHERIFF 1800002964 AUG 2026 LAW ENFORCEMENT SERVICES 08/03/2026 83970 08/13/2026 RIVERSIDE PERSONNEL SERVICE 91806 WEEK ENDING 08/09/2026 - STAFFING 08/12/2026 E 26-601-239-000-000 133.75
E 26-605-238-000-000 250.64
17,678.22
17,678.22
E 10-450-238-000-000 10,656.48
E 10-805-238-000-000 3,241.94
E 26-600-239-000-000 883.49
B 10-015-60-00 69.20
E 10-175-238-000-000 563.95
E 10-190-238-000-000 1,878.77
83969 08/13/2026 RIVERSIDE HIGHLAND WATER CO JUN-JUL 2026 RHWC05/18/2026-07/21/2026 RIVERSIDE HIGHLAND 08/05/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
CAMPAIGN ADVERTISING
PARKWAYS
MAINTENANCE
MAINTENANCE
PARK
E 10-195-245-000-000 1,200.00
1,200.00
1,200.00
E 10-450-245-000-000 170.00
170.00
170.00
83977 08/13/2026 TODD PETERS ELECTRICAL 087 LED LIGHT INSTALLATIONS AT CITY HALL 08/04/2026 E 16-510-255-000-000 589.50
589.50
2,671.22
83976 08/13/2026 TERMINIX 474762092 JUL 2026 GOPHER CONTROL FOR PICO 07/17/2026 E 16-510-255-000-000 2,081.72
2,081.72
26068001 JUL 2026 ROUTINE TRAFFIC SIGNAL 07/31/2026
E 10-175-244-000-000 30.41
30.41 30.41
83975 08/13/2026 ST FRANCIS ELECTRIC 26068002 JUL 2026 RESPONSE TRAFFIC SIGNAL 07/31/2026 E 10-120-230-000-000 650.00
650.00
650.00
83974 08/13/2026 SO CAL LOCKSMITH 68483 SECURITY BOXES FOR BATTERIES ALONG 07/21/2026 83973 08/13/2026 SMS DIGITAL IN-1260726480 JUL 2026 SEE SOMETHING SAY SOMETHING 07/31/2026
CONTRAC
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
FOR BUILDING & SAFETY
DUTCH BROS
PROCESSING
FOR JUL 2026
FAMILY TRUST
E 10-160-250-100-000 6,405.00
6,405.00
6,405.00
E 10-175-244-000-000 66.00
66.00 66.00
83982 08/20/2026 FENNEMORE CRAIG PC 1382492 JUL 2026 LEGAL SERVICES FOR PETTA 08/14/2026 E 10-140-255-000-000 75.00
75.00 2,601.36
83981 08/20/2026 DUNN EDWARDS CORP 2018A64241 PAINT SUPPLIES FOR CITY CURBS 08/04/2026 E 10-185-255-000-000 2,526.36
2,526.36
198339 GRAND TERRACE - STREET SWEEPING 08/13/2026
E 10-140-241-000-000 260.00
260.00
260.00
83980 08/20/2026 DATA TICKET INC 197495 JUL 2026 CODE ENFORCEMENT CITATION 08/13/2026 B 23-515-81-00 1,632.00
1,632.00
17,674.00
83979 08/20/2026 A STORAGE PLACE 09/01/2026 - B15 SEP 2026 RENT FOR UNIT B15 08/18/2026 E 10-172-250-100-000 16,042.00
16,042.00
00424463 JUL 2026 PLAN CHECKING SERVICES FOR 08/11/2026 83978 08/13/2026 WILLDAN 002-38778 JUL 2026 PLAN CHECK/ INSPECTION SVCS 08/04/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
FOR CITY HALL
0001448713
SENIOR CENTER
SUBSTATION
R 10-410-06 226.00
R 10-410-09 16.95
242.95
242.95
E 10-380-250-000-000 11,043.32
11,043.32
11,043.32
83987 08/20/2026 QS ELECTRIC CO 08192026 REFUND OVERPAYMENT OF B00-006-278 08/19/2026 83986 08/20/2026 ON SITE COMPUTING 522096 SEP 2026 IT SERVICES 08/13/2026 E 10-190-210-000-000 104.57
E 10-450-245-000-000 95.94
200.51
200.51
E 10-195-245-000-000 1,954.62
1,954.62
1,954.62
83985 08/20/2026 ODP BUSINESS SOLUTIONS LLC 478954113001 BREAKROOM SUPPLIES AND TOILET PAPER 08/13/2026 165.00
1,836.94
83984 08/20/2026 GENERAL DOOR SERVICE INC 9412 KEYLESS ENTRY INSTALLATION AT SHERIFF 08/07/2026 E 10-195-245-000-000 267.16
267.16
FIRE EXTINGUISHER MAINTENANCE FOR 08/11/2026
E 10-805-245-000-000 165.00
E 10-195-245-000-000 1,404.78
1,404.78
0001447237 NEW FIRE EXTINGUISHER FOR CITY HALL 07/31/2026 83983 08/20/2026 FIREMASTER 0001448712 2026 ANNUAL FIRE EXTINGUISHER SERVICE 08/11/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
SOLUTIONS FOR PUBLIC WORKS
INSTALLATION FOR (2) DOORS AT CITY HALL
SENIOR CENTER 08/01/2026 AND 08/09/2026
YARD SALE SIGNS
B 23-515-22-00 20.00
20.00 20.00
B 23-515-22-00 800.00
800.00
800.00
83994 08/20/2026 DONNA SHADDOX 08192026 REFUND YARD SALE SIGN DEPOSIT FOR (2) 08/19/2026 E 16-900-254-000-000 8,949.33
8,949.33
8,949.33
83993 08/20/2026 JESSICA SERRANO 08192026 REFUND RESERVATION DEPOSITS FOR 08/19/2026 E 10-195-706-000-000 6,723.76
6,723.76
6,723.76
83992 08/20/2026 SCA OF CA LLC CA0945504 JUL 2026 STREET SWEEPING SERVICES 07/31/2026 E 10-175-250-000-000 1,258.56
1,258.56
1,258.56
83991 08/20/2026 SAFE AND SOUND SECURITY 48572 50% DEPOSIT - VERKADA LOCK SYSTEM 08/17/2026 E 62-120-250-000-000 6,755.64
6,755.64
6,755.64
83990 08/20/2026 RIVERSIDE PERSONNEL SERVICE 91823 WEEK ENDING 08/16/2026 - STAFFING 08/21/2026 E 10-190-211-000-000 967.55
967.55
967.55
83989 08/20/2026 RHYTHM TECH PRODUCTIONS LLC 1978 LIGHT UP GT 2026 - STAGE/SOUND/LIGHTS 08/14/2026 83988 08/20/2026 QUADIENT LEASING USA INC Q2487542 JUL-SEP 2026 POSTAGE METER LEASE 08/11/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
STATE OF CALIFORNIA REVIEW
DUES
ARBORISTS SERVICES
E 16-175-245-020-000 1,336.00
1,336.00
1,336.00
E 62-120-250-000-000 1,621.00
1,621.00
1,621.00
84000 08/20/2026 WEST COAST ARBORISTS INC 247449 JUL 2026 CITYWIDE TREE INVENTORY AND 07/31/2026 B 10-022-72-00 776.26
776.26
776.26
83999 08/20/2026 W AND H PARTY RENTALS 9097314098-12-2026TRAIN RENTAL FOR 2026 LIGHT UP GT 08/13/2026 E 49-473-700-000-000 8,788.50
8,788.50
8,788.50
83998 08/20/2026 TEAMSTERS LOCAL 1932 061 SEP 2026 EMPLOYEE PAID MEMBERSHIP 08/17/2026 E 10-185-272-000-000 45.00
61.00 154.00
83997 08/20/2026 DEPT OF GENERAL SERVICES 0000001730011 BLUE MOUNTAIN ACQUISITION APPRAISAL 08/13/2026
93.00 859 CAR WASHES FOR (2) CITY HALL VEHICLES 07/02/2026 E 10-175-272-000-000 16.00
E 10-175-272-000-000 32.00
E 10-185-272-000-000 45.00
E 10-190-272-000-000 16.00
E 10-120-265-000-000 2,026.00
2,026.00
2,026.00
83996 08/20/2026 SPARKLING CLEAN CAR WASH INC 866 CAR WASHES FOR (4) CITY HALL VEHICLES 08/05/2026 83995 08/20/2026 SO CA ASSOC OF GOVERNMENTS SCAG FY27 0064 SCAG MEMBERSHIP FY2026-27 07/01/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
VARIOUS DEVELOPERS
SYSTEM ACH 1003350163
E 65-425-142-000-000 969.92
29,953.49
29,953.49
E 10-450-142-000-000 1,939.84
E 16-175-142-000-000 969.92
E 22-425-142-000-000 918.74
E 10-185-142-000-000 1,939.84
E 10-190-142-000-000 5,837.55
E 10-370-142-000-000 918.73
E 10-140-142-000-000 2,807.39
E 10-172-142-000-000 969.92
E 10-175-142-000-000 2,909.76
B 10-022-61-00 2,636.78
E 10-120-142-000-000 5,246.44
E 10-125-142-000-000 1,888.66
18362023 08/03/2026 CA PUB EMPLOYEES RETIRE 08012026 HPERS AUG 2026 PERS HEALTH INSURANCE 08/01/2026 E 10-190-238-000-000 44.37
E 10-805-238-000-000 179.93
224.30
224.30
1,755.00
1,755.00
2240179 08/12/2026 SO CA GAS COMPANY JUL 2026 GAS SERVICE JUL 2026 GAS SERVICE 08/10/2026 E 10-175-250-020-000 1,012.50
B 23-515-82-00 540.00
B 23-520-13-00 202.50
84001 08/20/2026 WILLDAN 002-38779 JUL 2026 PLAN CHECK SERVICES FOR 08/04/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
E 65-425-235-000-000 38.83
1,657.55
1,657.55
E 10-190-235-000-000 270.07
E 10-370-235-000-000 77.66
E 10-805-235-000-000 38.83
E 10-172-235-000-000 38.83
E 10-175-235-000-000 720.42
E 10-185-235-000-000 162.27
E 10-120-235-000-000 116.49
E 10-125-235-000-000 77.66
E 10-140-235-000-000 116.49
223612233 08/11/2026 VERIZON WIRELESS 6149950919 JUL-AUG 2026 MONTHLY PHONE CHARGES 08/01/2026 E 10-175-272-000-000 2,638.27
E 10-185-272-000-000 480.22
3,118.49
3,118.49
114387133 08/13/2026 WEX BANK 114387133 JUL-AUG 2026 VEHICLE FUEL CHEVRON 08/06/2026 E 26-605-238-000-000 72.37
E 65-425-700-000-000 148.00
21,820.87
21,820.87
E 26-602-238-000-000 89.27
E 26-603-238-000-000 14.88
E 26-604-238-000-000 70.69
E 16-510-238-000-000 7,888.56
E 26-600-238-000-000 79.36
E 26-601-238-000-000 64.47
E 10-175-238-000-000 249.51
E 10-190-238-000-000 11,086.90
E 10-450-238-000-000 2,056.86
41569926 08/07/2026 SO CA EDISON COMPANY JUL 2026 EDISON JUL 2026 EDISON 08/01/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
E 10-808-220-000-000 MTRLS & SUPPLIES 26.94
E 65-425-220-000-000 MTRLS & SUPPLIES 327.22
E 65-425-272-000-000 VEHICLE MAINT 737.87
17,744.37
17,744.37
E 10-805-210-000-000 OFFICE SUPPLIES 119.69
E 10-805-220-000-000 MTRLS & SUPPLIES 92.82
E 10-805-245-000-000 MTRLS & SUPPLIES 179.86
E 10-450-245-000-000 MTRLS & SUPPLIES 3,003.82
E 10-801-220-000-000 CONFERENCE 3,750.00
E 10-801-265-000-000 MEMBERSHIP/DUES 491.00
E 10-370-210-000-000 OFFICE SUPPLIES 20.00
E 10-370-265-000-000 MEMBERSHIP/DUES 469.00
E 10-370-270-000-000 CONFERENCE 1,520.00
E 10-190-211-000-000 POSTAGE 404.22
E 10-190-220-000-000 MTRLS & SUPPLIES 1,315.15
E 10-195-245-000-000 MTRLS & SUPPLIES 11.90
E 10-185-268-000-000 TRAINING 1,042.58
E 10-185-272-000-000 VEHICLE MAINT 30.00
E 10-190-210-000-000 OFFICE SUPPLIES 213.85
E 10-175-270-000-000 CONFERENCE 41.60
E 10-175-272-000-000 VEHICLE MAINT 54.69
E 10-185-210-000-000 OFFICE SUPPLIES 25.92
E 10-175-244-000-000 MTRLS & SUPPLIES 191.48
E 10-175-246-000-000 MTRLS & SUPPLIES 69.58
E 10-175-268-000-000 TRAINING 120.00
E 10-140-210-000-000 OFFICE SUPPLIES 13.24
E 10-175-210-000-000 OFFICE SUPPLIES 73.88
E 10-175-219-000-000 MTRLS & SUPPLIES 943.84
E 10-125-210-000-000 OFFICE SUPPLIES 101.17
E 10-125-265-000-000 MEMBERSHIP/DUES 494.00
E 10-125-270-000-000 CONFERENCE 1,532.79
E 10-110-220-000-000 MTRLS & SUPPLIES 19.99
E 10-110-270-000-000 CONFERENCE 258.27
E 10-120-210-000-000 OFFICE SUPPLIES 48.00
450030726 08/07/2026 US BANK JUL2026 CAL CARDJUL-AUG 2026 CAL CARD CHARGES 08/06/2026
Vendor Invoice # Invoice Description Inv. Date Amount Paid Check Total Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check # Date
Christine Clayton, Finance Director
City of Grand Terrace
Total Checks: 806,506.99
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED
CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.
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AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: Five-Year Master Services Agreement with Hinderliter de Llamas and Associates (HdL Companies) for Sales Tax Consulting Services PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: AUTHORIZE THE CITY MANAGER TO EXECUTE THE ATTACHED
MASTER SERVICES AGREEMENT WITH HINDERLITER DE LLAMAS
AND ASSOCIATES (HDL COMPANIES) FOR SALES AND USE TAX
CONSULTING SERVICES FOR AN INITIAL FIVE-YEAR TERM, SUBJECT
TO THE FEES AND TERMS SET FORTH IN THE AGREEMENT AND
SCHEDULE A, SUBJECT TO CITY ATTORNEY APPROVAL
2030 VISION STATEMENT:
This staff report supports Goal #3, Promote Economic Development.
BACKGROUND:
The City of Grand Terrace currently utilizes Hinderliter de Llamas and Associates for sales tax information and related consulting services to support revenue analysis and economic development activities. The attached Master Services Agreement with Hinderliter de Llamas and Associates (HdL Companies) establishes a five-year initial term for sales and use tax consulting services and provides for renewal for two additional twelve-month terms unless terminated in accordance with the Agreement.
The Agreement is designed to provide the City with ongoing access to sales tax allocation information, economic analysis and reporting, audit and allocation recovery services, and sales tax consulting. Schedule A identifies the specific services, fees, and additional terms applicable to the City.
DISCUSSION:
Under Schedule A, HdL will establish and maintain a database using California Department of Tax and Fee Administration (CDTFA) registration data for businesses within applicable City boundaries.
The database and allocation information will be updated quarterly. HdL will provide quarterly reports identifying changes in allocation totals by individual businesses, business groups, and categories, as well as quarterly aberrations associated with State audits, fund transfers, receivables, late payments, and double payments.
Following each calendar quarter, HdL will provide a summary analysis of the City’s sales tax trends that may be shared with the City Council, Chamber of Commerce, economic development interest groups, and the public without disclosing confidential individual taxpayer records. HdL will also provide periodic updates to assist with budget forecasting and a quarterly presentation by an HdL Sales Tax Principal addressing sales tax results, emerging retail trends, business retention needs, economic clusters, and comparable client jurisdictions.
The Agreement also provides for allocation and audit recovery services. When mutually agreed with
the City, HdL will conduct initial and ongoing sales and use tax audits to identify and correct allocation errors and pursue recovery of previously unrealized or misallocated sales and use tax revenues.
Services may include contacting business representatives, preparing information for submission to the CDTFA, and following up with taxpayers and the CDTFA regarding corrections and recovered payments.
Additional consulting services may include technical assistance regarding sales, use and transactions tax matters, sales tax projections for annexations and economic development projects, review of tax sharing agreements, meetings with taxpayers, and other sales tax revenue-related matters.
The City is recommending the use of a single-source procurement for these sales and use tax consulting services. Hinderliter de Llamas and Associates (HdL) possesses specialized sales and use tax databases, proprietary software, and expertise that support the City’s ability to analyze sales tax allocations, identify changes in sales tax revenues, monitor allocation anomalies, and recover revenues that may have been misallocated.
HdL’s proposed services include maintaining a specialized database utilizing California Department of Tax and Fee Administration (CDTFA) registration and allocation information, providing quarterly sales tax and economic analysis reports, identifying allocation changes and aberrations, and conducting sales and use tax allocation audits and recovery services. The agreement also provides for HdL to work directly with taxpayers and the CDTFA to identify and correct allocation errors and recover revenues due to the City. These services are specifically described in Schedule A of the proposed Master Services Agreement.
The City’s use of a single source is justified by the specialized nature of the services, including HdL’s proprietary database and software and its established processes for analyzing CDTFA allocation information and identifying potential revenue recovery opportunities. The proposed agreement is also structured so that the City’s compensation for allocation and audit recovery services is generally contingent upon the City receiving new, increased, or recovered sales and use tax revenue resulting from those services.
Based on the specialized nature of the services, the proprietary resources involved, and the potential for the services to generate additional sales and use tax revenue for the City, staff recommends that the City Council authorize the City to enter into the proposed five-year agreement with HdL as a single-source procurement.
ENVIRONMENTAL IMPACT:
None
FISCAL IMPACT:
The initial fee for sales tax and economic analysis/reporting services is $508.33 per month, invoiced quarterly in arrears. Based on the initial monthly fee, the annual cost is $6,099.96 and the five-year cost would be $30,499.80 before annual CPI-U adjustments. The Agreement provides for an annual increase to non-hourly fees based on the most recently published annual Consumer Price Index for All Urban Consumers (CPI-U).
Allocation and audit recovery services are performance-based and are charged at 18% of new, increased, and recovered sales and use tax revenue received by the City as a result, in whole or in part, of those services. The Agreement also establishes separate fees for certain optional services, including staff training, transactional tax ballot measure estimates, on-site travel, incremental noncore reporting, and other services based on specified hourly rates.
TABLE 1
Type Fund / Account Description Amount
Expense 10-140-250-000-000 HdL Sales Tax Consulting – Initial Annual Base Fee
$6,099.96
Expense 10-140-250-000-000 HdL Sales Tax Consulting – Five-Year Base Fee Before CPI-U Adjustments
$30,499.80
Variable 10-140-250-000-000 Allocation/Audit Recovery Services 18% of recovered/increased
revenue
Note: The five-year base fee shown above is a calculation using the initial $508.33 monthly fee and does not account for annual CPI-U adjustments, performance-based audit recovery fees, optional services, or pre-approved out-of-scope travel expenses.
No additional appropriations are needed as all expenditures will be accounted for through each year's budget.
CITY OF GRAND TERRACE
CONTRACT SERVICES AGREEMENT FOR
SALES AND USE TAX AUDIT SERVICES
This CONTRACT SERVICES AGREEMENT (herein “Agreement”) is made and entered into this 13th day of October, 2026, by and between the CITY OF GRAND TERRACE, a California municipal corporation (“City”) and Hinderliter de Llamas and Associates, a California corporation (herein “Consultant”).
NOW, THEREFORE, the parties hereto agree as follows:
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Consultant shall perform the work or services set forth in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant warrants that it has the experience and ability to perform all work and services required hereunder and that it shall diligently perform such work and services in a professional and satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction.
1.3 California Labor Law. If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws.
1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by the Agreement.
1.5 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
2. COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of Thirty Thousand Four Hundred NinetyNine Dollars and Eighty Cents ($30,499.80) (“Contract Sum”).
2.2 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under
Project Title, Plan No #### 2
this Agreement, Consultant shall be deemed to have certify compliance with all provisions of this Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by the City of any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.3 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer (as defined below) to the Consultant, incorporating therein any adjustment in (i) the Contract Sum (or a portion of the compensation due to Consultant) for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Twenty-Five Thousand Dollars ($25,000) or in the time to perform of up to ninety (90) days may be approved by the City Manager. Any greater increases than Twenty-Five Thousand Dollars ($25,000), taken either separately or cumulatively, must be approved by the City Council. No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
3. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding thirty (30) days cumulatively.
3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall
Project Title, Plan No #### 3
be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding years from the date hereof (“Term”), except as otherwise provided in the Schedule of Performance (as shown on Exhibit “D” attached hereto). The City Manager may, at his/her sole discretion, extend the Term for two additional one-year terms.
4. COORDINATION OF WORK
4.1 Representative of Consultant. Bobby Young, is hereby designated as being the representative of Consultant authorized to act on its behalf with respect to the work and services specified herein and make all decisions in connection therewith. All personnel of Consultant and any authorized agents shall be under the exclusive direction of the representative of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.
4.2 Contract Officer. Konrad Bolowich, or such person as may be designated by the City Manager, is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and to make all decisions in connection therewith (“Contract Officer”).
4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void.
4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth.
Consultant shall perform all services required herein as an independent contractor of City with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City, or that it is a member of a joint enterprise with City.
Project Title, Plan No #### 4
5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages. Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its sole cost and expense during the Term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including, without limitation, blanket contractual liability. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional Liability (errors & omissions) Insurance. Consultant shall maintain professional liability insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
(d) Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the Term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Project Title, Plan No #### 5
(b) Duration of Coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss.
Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (g) Enforcement of Contract Provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (h) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Project Title, Plan No #### 6
(i) Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional Insured Status. General liability and automobile policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved by the City in writing.
(l) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions. (m)Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the services who is brought onto or involved in the services by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the services will be submitted to City for review. (n) City’s Right to Revise Specifications. The City reserves the right at any time during the Term of this Agreement, to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Deductibles / Self-Insured Retentions. Any deductibles and selfinsured retentions must be declared to and approved by City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, it officers, officials, employees, agents and volunteers, or the Consultant shall provide a financial guarantee satisfactory to the city guaranteeing payment of losses and related investigations, claims administration and defense expense.
(p) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
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5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services and shall keep such records for a period of three years following completion of the services hereunder. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records.
6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement or as the Contract Officer shall require.
6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer. (b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.
(c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
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(d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the opportunity to review any response to discovery requests provided by Consultant.
6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents and other materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California.
7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended or shortened, if circumstances warrant, as determined by the Contract Officer. The cure period may run concurrently with the termination period as provided in Section 7.4, if the option to cure is in the alternative to termination. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.
7.3 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any legal action under this Agreement.
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Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.4 Termination Prior to Expiration of Term. This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine.
Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder, but not exceeding the compensation provided therefore in the Schedule of Compensation as shown on Exhibit “C”. In the event of termination without cause pursuant to this section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.5 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of setoff or partial payment of the amounts owed the City as previously stated.
8. MISCELLANEOUS
8.1 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement.
Consultant shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class
8.2 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to
Project Title, Plan No #### 10
the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.3 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd., Grand Terrace, California 92313, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
8.4 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.
8.5 Severability. In the event that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
8.6 Waiver. No delay or omission in the exercise of any right or remedy by non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
8.7 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which any be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees, whether or not the matter proceeds to judgment.
8.8 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
8.9 Counterparts and Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The words “execution,” “signed,” “signature,” and words of like import in this
Project Title, Plan No #### 11
Agreement or in any other certificate, agreement or document related to this Agreement, shall include images of manually executed signatures transmitted by facsimile or other electronic format (including, without limitation, “pdf”, “tif” or “jpg”) and other electronic signatures in accordance with California Code of Regulations Title 2 Section 22003 (including, without limitation, DocuSign and AdobeSign). The use of electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law, including the Federal Electronic Signatures in Global and National Commerce Act, the California Uniform Electronic Transactions Act and any other applicable law, including, without limitation, any state law based on the Uniform Electronic Transactions Act or the Uniform Commercial Code.
8.10 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement.
Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Consultant’s Authorized Initials ___________________
Richard Park, President/CFO
8.11 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [Signatures Appear On The Following Page]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF GRAND TERRACE, a municipal corporation
By:
_______________________________________________
Konrad Bolowich
City Manager
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
By:
_____________________________________
By:
_______________________________________________
Adrian R. Guerra
City Attorney
ATTEST:
By:
_____________________________________
Daysi Alcocer
City Clerk
CONSULTANT:
HINDERLITER DE LLAMAS & ASSOCIATES, a
California Corporation
By:
_______________________________________________
Name: Andrew Nickerson
Title: President/CEO
Email Address:
Address:120 S. State Blvd., Suite 200
Brea, CA 92821
By:
_______________________________________________
Name: Richard Park
Title: Chief Financial Officer
Email Address
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING DIGITAL SIGNATURE IN ACCORDANCE WITH CALIFORNIA CODE OF REGULATIONS TITLE 2 SECTION 22003. IN
ADDITION, THE APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2026 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2026 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
01247.0001 2196774.2 9/28/2026 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following services:
Provide professional consulting services related to, and obtain and collect sales, use and transaction tax information from appropriate government agencies and provide all such information to the City. Additionally, Consultant shall audit, analyze, and seek misallocation of monies and provide City written reports and forecasts detailing findings, and ongoing advisory support to enhance the City’s tax revenue accuracy and forecasting capabilities. The foregoing shall include but not be limited to:
PREMIUM SERVICES – Sales and Use Tax
1. Sales and Use Tax and Economic Analysis/Reports
1.1. Establish a special database with California Department of Tax and Fee Administration (“CDTFA”) registration data for businesses within applicable district boundaries holding seller’s permit accounts.
1.2. Consultant shall make available to CITY the Consultant’s proprietary software program and database containing all applicable registration and quarterly allocation information for CITY business outlets registered with the Department of Tax and Fee Administration. The database will be updated quarterly.
1.3. Consultant shall provide updated reports each quarter identifying changes in allocation totals by individual businesses, business groups and by categories.
Quarterly aberrations due to State audits, fund transfers, and receivables, along with late or double payments, will also be identified.
1.4. Following each calendar quarter shall provide a summary analysis for City to share with Council Members, Chamber of Commerce, other economic development interest groups and the public that analyze City’s sales tax trends by major groups without disclosing confidential individual tax records.
1.5. Provide periodic updated reports endeavoring to identify and assist with budget forecasting including (i) changes in allocation totals by individual businesses, business groups and categories, and (ii) aberrations due to State audits, fund transfers, and receivables, along with late or double payments.
1.6. Consultant shall provide a presentation led by Consultant’s Sales Tax Principal discussing latest sales tax results, emerging retail trends, business retention needs, leveraging of economic clusters and reviewing successes in client jurisdictions with similar characteristics. This presentation will occur following each calendar quarter.
2. Allocation and Audit Recovery Services
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2.1. Conduct (when mutually agreed with City) initial and on-going sales and use tax audits of businesses to help identify and correct allocation errors, and to proactively affect favorable registration, reporting or formula changes thereby generating previously unrealized sales and use tax income for the City and/or recovering misallocated tax from registered taxpayers. Common errors that will be monitored and corrected include but are not limited to: transposition errors resulting in misallocations; erroneous consolidation of multiple outlets; misreporting of “point of sale” to the wrong location; delays in reporting new outlets; misallocating use tax payments to the allocation pools or wrong jurisdiction; and erroneous fund transfers and adjustments.
2.2. Initiate contacts with sales, management and accounting officials in companies that have businesses where a probability of error exists to endeavor to help verify whether current tax receipts accurately reflect the local sales activity. Such contacts will be conducted in a professional and courteous manner.
2.3. Prepare and submit to the CDTFA information for the purpose of correcting any identified allocation errors, and follow-up with individual businesses and the CDTFA to promote recovery by the City of back or prospective quarterly payments that may be owing.
2.4. If, during the course of its audit, Consultant finds businesses located in the City’s jurisdiction that are properly reporting sales and use tax but have the potential for modifying their operation to provide an even greater share to City, Consultant may so advise City and collaborate with those businesses and City to encourage such changes.
3. Consulting and Other Optional Services
Consultant may from time to time in its sole discretion, consult with City’s staff, including without limitation, regarding (i) technical questions and other issues related to sales, use and transactions tax, (ii) utilization of reports to enhance business license collection efforts, (iii) sales tax projections for proposed annexations, economic development projects and budget planning, (iv) negotiating/review of tax sharing agreements, (v) establishing purchasing corporations, (vi) meeting with taxpayers to encourage self-assessment of tax obligations, and (vii) other sales, use or transactions tax revenue-related matters. Optional services beyond the scope of this Agreement are available at Consultant’s hourly rates specified in Exhibit C, depending on the type of personnel utilized.
4. Confidentiality Information
Section 7056 of the State of California Revenue and Taxation Code (“R&T Code”) specifically limits the disclosure of confidential taxpayer information contained in the records of the CDTFA. Section 7056 specifies the conditions under which a city, county or district may authorize persons other than such city, county or district’s officers and employees to examine state sales and use tax records.
The following conditions specified in Section 7056-(b)(1) of the State of California R&T Code are hereby made part of this Agreement:
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4.1. Consultant is authorized by this Agreement to examine sales, use or transactions and use tax records of the CDTFA provided to City pursuant to contract under the Bradley-Burns Uniform Local Sales and Use Tax Law R&T Code Section 7200 et.seq.
4.2. Consultant is required to disclose information contained in, or derived from, those sales or transactions and use tax records only to an officer or employee of City who is authorized by City resolution provided to the CDTFA to examine the information.
4.3. Consultant is prohibited from performing consulting services for a retailer (as defined in R&T Code Section 6015), during the term of this agreement.
4.4. Consultant is prohibited from retaining the information contained in or derived from those sales, use or transactions and use tax records after this agreement has expired.
Information obtained by examination of the CDTFA records shall be used only for purposes related to collection of local sales and use tax or for other governmental functions of the City as set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue and Taxation Code. The resolution shall designate the Consultant as a person authorized to examine sales and use tax records and certify that this agreement meets the requirements set forth above and in Section 7056 (b), (1) of the Revenue and Taxation Code.
II. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
III. As part of the Services, Consultant will prepare and deliver the tangible work products as the City as described in Section I, above.
IV. During performance of the Services, Consultant will keep City informed of the status of performance by delivering status reports as described in Section I, above and as requested by the Contract Officer.
01247.0001 2196774.2 9/28/2026 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.
I. Section 2.1 “Contract Sum” is revised to read as follows:
Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of Thirty Thousand Four Hundred Ninety-Nine Dollars and Eighty Cents ($30,499.80) (“Contract Sum”). The Contract Sum does not include the Audit Recovery contingency rate, described in Exhibit “C”. The Contract Sum does not include the annual CPI change described in Exhibit “C”.
II. Section 5.3 “Indemnification” is revised to read as follows:
Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
C-1
01247.0001 2196774.2 9/28/2026
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant will be compensated for Services provided under the Agreement for the fixed fee of $30,499.80 at the following rates*:
Base
Year 1 $6,099.96
Year 2 $6,099.96
Year 3 $6,099.96
Year 4 $6,099.96
Year 5 $6,099.96
Total $30,499.80
*Consultant attendance of any meetings outside the Scope of Services is subject to fees under Section IV of this Exhibit C.
II. Sales and Use Tax and Economic Analysis/ Reports .
A. Fees for performing the sales tax and economic analysis Services as described in Section I of Exhibit A shall initially be $508.33 per month, commencing with the month of the Effective Date (hereafter referred to as “monthly fee”). The monthly fee shall be invoiced quarterly in arrears and shall be paid by City no later than 30 days after the invoice date.
B. Consultant will increase the non-hourly Fees established above once a year with reference to the 12-month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI-U), as reported by the U.S.
Bureau of Labor Statistics (the “CPI Change”).
III. Allocation and Audit Recovery Services
A. Fees for performing the allocation and audit recovery Services described in Section I of Exhibit A shall be 18% of all new, increased and recovered sales and use tax revenue received by the City as a result, in whole or in part, of the allocation audit and recovery services (hereafter referred to as “audit fee”). The fee shall be paid notwithstanding any related City assistance, work in parallel, and/or incurrence of attorneys’ fees or other costs or expenses in connection, with the relevant Services.
B. The Fee described above include, without limitation, State fund transfers received for back quarter reallocations and monies received in the first eight (8) consecutive reporting quarters following completion of Consultant’s allocation audit and confirmation of the corrections by the CDTFA.
01247.0001 2196774.2 9/28/2026
C. These Fees shall be paid by City upon Consultant’s submittal of evidence of Consultant’s relevant Services in support thereof, including, without limitation, copies of relevant communications between Consultant and the CDTFA and/or taxpayers.
IV. Consulting and Other Optional Services
A. Fees for performing other optional services are described below:
i. Fees for performing City Staff training, public representation, or technical seminars for elected officials shall be $3,000 for one-time service and $2,000 for recurring service.
ii. Fees for performing transactional tax ballot measure estimates shall be $2,600 per report.
iii. On-site travel to the city shall be $2,600 plus any associated travel expenses per visit.
iv. Incremental non-core packet reporting shall be $2,600 for a one-time report and $700 for recurring reporting service.
B. Any other consulting and optional Services not listed shall be based on the following initial hourly rates: (i) Principal - $325; (ii) Programmer - $295; (iii) Senior Analyst - $245; and (iv) Analyst - $195.
C. Fees for travel and lodging expenses will be invoiced at cost and applied to all meetings (including implementation, training, operations and support). Travel expenses only apply to out of scope travel and must therefore be pre-approved by City.
D. Fees will be invoiced monthly to City for Services performed during the prior month. To the extent that Consultant has commercially reasonable means to do so, Fees will be netted out of City’s monthly revenue disbursement.
E. Consultant shall notify the City of any miscellaneous expenses and request written authorization to proceed. Consultant will not be reimbursed for any miscellaneous expenses unless authorized by the City in writing. Miscellaneous expenses may include travel, lodging and meal expenses, and other expenses which are above and beyond the ordinary expenses associated with performance of this Agreement.
V. The City will compensate Consultant for the services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all the work performed, the number of hours worked, and the hourly rate.
01247.0001 2196774.2 9/28/2026
B. Line items for all materials and equipment properly charged to the services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
VI. The total compensation for the services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.
D-1
01247.0001 2196774.2 9/28/2026
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: Approve Additional Appropriations for Legal Services PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE ADDITIONAL APPROPRIATIONS OF $215,000.00 FOR LEGAL
SERVICES
2030 VISION STATEMENT:
This staff report supports our Mission to preserve and protect our community, City Council Goal #1, “Ensure Our Fiscal Viability.”
BACKGROUND:
The City contracts with Aleshire & Wynder LLP for City Attorney services, including general municipal legal services, litigation, special projects, and other specialized legal matters.
The adopted FY 2026–27 budget includes $215,000 for these legal services. Since adoption of the budget, the level of legal work required by the City has exceeded the level originally anticipated. The increased workload has included legal services associated with Builder's Remedy and other housingrelated matters, revisions to the City's Municipal Code, and other general municipal, litigation, and special-project work.
As of September 30, 2026, approximately $135,000 of the original $215,000 appropriation has either been expended or committed. As a result, approximately $80,000 of the existing appropriation remains available for the balance of the fiscal year. Based on the current level of activity and the legal matters anticipated through June 30, 2027, staff does not believe the remaining appropriation will be sufficient.
DISCUSSION:
Staff is requesting an additional appropriation of $215,000, increasing the total FY 2026–27 budget authority for legal services from $215,000 to $430,000.
The additional appropriation is intended to provide sufficient budget authority to address both the City's continuing general legal needs and several matters requiring a higher level of legal involvement than originally anticipated. These include ongoing housing and Builder's Remedy matters, review and revision of portions of the Grand Terrace Municipal Code, litigation, special projects, and other legal matters that may arise during the remainder of the fiscal year.
Legal expenditures can vary substantially depending upon the nature, duration, and complexity of individual matters. For that reason, the requested appropriation represents budget authority based upon the City's current workload and anticipated needs rather than a commitment to expend the entire amount.
Staff will continue to monitor legal expenditures throughout the fiscal year. To the extent possible, legal work will continue to be managed to control costs while ensuring that the City receives the legal services necessary to protect its interests and carry out City operations. If expenditures are lower than anticipated, the unspent appropriation will remain available in the General Fund. If circumstances require funding beyond the amount authorized by the City Council, staff will return to the Council for additional authorization.
Approval of this appropriation does not modify the City's existing contractual relationship with Aleshire & Wynder LLP or the firm's approved billing rates.
ENVIRONMENTAL IMPACT:
This action does not meet the threshold of a project under CEQA and is exempt.
FISCAL IMPACT:
Aleshire & Wynder LLP provides legal services on an hourly basis. Current billing rates range from $230 to $350 per hour for associates and partners and $150 to $175 per hour for paraprofessionals.
The adopted FY 2026–27 budget currently provides $215,000 for legal services. Approval of the recommended action will increase total legal-services budget authority by $215,000, to $430,000 for FY 2026–27.
The additional appropriation will be allocated as follows:
Account 10-160-250-000-000: $150,000
Account 10-160-250-100-000: $65,000
Total Additional Appropriation: $215,000
Actual expenditures will depend upon the legal services required and performed during the remainder of the fiscal year. Any portion of the appropriation that is not required will remain unspent.
AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: Acceptance of Concrete Rehabilitation Project (2) PRESENTED BY: Kamran Dadbeh, City Engineer
RECOMMENDATION: ACCEPT THE CONCRETE REHABILITATION PROJECT (2) IN THE AMOUNT OF $100,778.00 AND APPROVE THE FINAL PAYMENT OF
$100,778 TO CARTER ENTERPRISES GROUP, INC; AND
DIRECT STAFF TO FILE AND RECORD THE NOTICE OF COMPLETION FOR THE CONCRETE REHABILITATION PROJECT (2)
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical infrastructure improvements.
BACKGROUND:
DISCUSSION:
The City Council awarded a contract to Carter Enterprises Group, inc. on April 14, 2026, for the Concrete Rehabilitation Project (2). The work was successfully completed in October 2026. The City Clerk will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.
ENVIRONMENTAL IMPACT:
FISCAL IMPACT:
The original contract amount was $100,856.00. The final cost of the work is $100,778.00, which is approximately 0.01% below the budgeted amount.
TITLE ORDER NO. ESCROW NO. SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY APN# Not Applicable
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
The undersigned is OWNER or AGENT OF THE OWNER of the interest or estate stated below in the property hereinafter described.
The full NAME of the OWNER is City of Grand Terrace
The ADDRESS of the OWNER is 22795 Barton Road, Grand Terrace CA 92313 The NATURE OF THE INTEREST or estate of the undersigned is In Fee (e.g. fee, leasehold, joint tenancy, vendee under a contract of purchase, etc.) The work of improvement on the property hereinafter described was COMPLETED on 8-20-2026 The work of improvement completed is described as Concrete Rehabilitation Project (2) The name of the original contractor, if any, for such work of improvement was:
Carter Enterprises Group, Inc. 2890 E. La Cresta Ave. Anaheim, CA 92806 The property on which said work of improvement was completed is in the City of Grand Terrace , County of San Bernardino , State of California, and is DESCRIBED AS FOLLOWS:
Various locations in the City of Grand Terrace
The street address of said property is Not Applicable
(if applicable)
Dated:
Konrad Bolowich, City Manager
* There are various types of deed forms depending on each person’s legal status. Before you use this form you may want to consult an attorney if you have questions concerning which document form is appropriate for your transaction.
I, Konrad Bolowich am the City Manager of the City of Grand Terrace (Name of below signor) (Owner, President, Authorized Agent, Partner, etc.) the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct. , City of Grand Terrace
(Date and Place) (Signature)
Konrad Bolowich, City Manager
RECORDING REQUESTED BY
Daysi Alcocer, City Clerk
AND WHEN RECORDED MAIL TO:
NAM
E
City of Grand
Terrace
STREET
ADDRES
S
22795 Barton
Road
CITY, STATE
&
ZIP CODE
Grand Terrace, CA
92313
AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: Approval of NPDES Stormwater Permit Implementation Agreement, Santa Ana Region
PRESENTED BY: Shanita Tillman, Grants & Government Affairs Manager RECOMMENDATION: APPROVE THE NATIONAL POLLUTANT DISCHARGE ELIMINATION
SYSTEM (NPDES) STORMWATER PERMIT IMPLEMENTATION
AGREEMENT, SANTA ANA REGION, BETWEEN THE CITY OF GRAND
TERRACE, SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT,
COUNTY OF SAN BERNARDINO, AND PARTICIPATING CITIES; AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT SUBJECT TO
CITY ATTORNEY APPROVAL AS TO FORM
2030 VISION STATEMENT:
This item supports Goal #4, Develop and Implement Successful Partnerships, by continuing the City’s collaboration with regional agencies to implement stormwater program requirements.
BACKGROUND:
The City of Grand Terrace participates with San Bernardino County and other cities in a regional stormwater program to meet State and federal water quality requirements. The San Bernardino County Flood Control District coordinates regional activities such as water quality monitoring, public education, training, program administration, and regulatory reporting. The Implementation Agreement establishes how participating agencies work together and share the costs of these regional activities.
DISCUSSION:
The proposed Implementation Agreement updates the existing agreement while maintaining the current cost-sharing formula. Key changes include eliminating County overhead charges for regional program activities, updating meeting and payment requirements, and allowing the Agreement to remain in effect until it is replaced or an agency provides the required notice of withdrawal.
The Agreement also establishes the role of the Management Committee, with each participating agency designating a representative and alternate to participate in decisions regarding regional program budgets and activities. Each agency remains responsible for meeting applicable stormwater requirements within its own jurisdiction. Approval will allow Grand Terrace to continue participating in the regional program and sharing the costs of activities performed collectively by the participating agencies.
ENVIRONMENTAL IMPACT:
Approval of the Implementation Agreement is an administrative action and does not authorize a
specific project that would result in a direct physical change to the environment. Therefore, the action is not a project subject to the California Environmental Quality Act (CEQA).
FISCAL IMPACT:
The City shares in the cost of the regional stormwater program based on a formula that considers equal participation, population, and land area. The proposed Agreement does not change the existing cost-share formula.
Grand Terrace's estimated FY 2026/27 contribution is $33,140, compared with a FY 2025/26 budget of $55,313. Although the City's allocation percentage has increased, the actual amount paid is determined by the City's percentage of the overall regional program budget.
The FY 2026/27 amount is lower because regional program reserves and prior-year budget carryover are being used to offset costs to participating agencies. Future costs are expected to increase as additional requirements of the new MS4 Permit are implemented.
June 8, 2010 MS4 1
1 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
2 STORMWATER PERMIT IMPLEMENTATION AGREEMENT
3 SANTA ANA REGION
4 5
6 This AGREEMENT entered into as of this 13th day of October 2026 by San Bernardino County, 7 (herein called the COUNTY), the San Bernardino County Flood Control District (herein called 8 the DISTRICT), and the Cities of Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand 9 Terrace, Highland, Loma Linda, Montclair, Ontario, Rancho Cucamonga, Redlands, Rialto, San 10 Bernardino, Upland, and Yucaipa (herein called the CITIES) establishes the responsibilities of 11 each party with respect to compliance with National Pollutant Discharge Elimination System 12 (NPDES) Stormwater regulations administered by the California Regional Water Quality Control 13 Board, Santa Ana Region (SARWQCB) by the authority granted by the federal Clean Water Act 14 (CWA) and its 1987 amendments and the Water Quality Act (WQA). 15 16 RECITALS
17 18 WHEREAS, Congress in 1987 amended Section 402 of the Federal Clean Water Act (33 19 U.S.C.A. 1342 (p)) to require the federal Environmental Protection Agency (EPA) to promulgate 20 regulations for applications for permits for stormwater discharges; and 21 22 WHEREAS, these permit regulations require the control of pollutants from stormwater 23 discharges by requiring a National Pollutant Discharge Elimination System (NPDES) Permit for 24 the discharge of stormwaters into waters of the United States; and 25 26 WHEREAS, these EPA regulations require NPDES permits for discharges from municipal 27 separate storm sewer systems (MS4 Permit) on a system-wide or jurisdiction-wide basis; and 28 29 WHEREAS, the State Legislature, in enacting the San Bernardino County Flood Control Act, 30 created the San Bernardino County Flood Control District to provide for the control of flood and 31 storm waters; and
32 33 WHEREAS, the Powers granted to the DISTRICT by the San Bernardino County Flood 34 Control Act include carrying on technical and other investigations, examinations, or tests of all 35 kinds, making measurements, collecting data, and making analyses, studies, and inspections 36 pertaining to water supply, control of floods, use of water, water quality, nuisance, pollution, 37 waste, and contamination of water both within and without the DISTRICT; and 38 39 WHEREAS, the CITIES, the COUNTY, and the DISTRICT desire to develop and implement 40 an integrated stormwater discharge management program with the objective of improving water 41 quality in the Santa Ana Watershed portion of San Bernardino County; and 42 43 WHEREAS, the California State Water Resources Control Board (SWRCB) as designee of the 44 EPA has delegated authority to the Regional Water Quality Control Board – Santa Ana Region 45 (SARWQCB) for administration of the MS4 Permit program and issuance of MS4 Permits 46 within the boundaries of their Region; and
June 8, 2010 MS4 2
47 48 WHEREAS, the DISTRICT, COUNTY, and CITIES have been designated as joint permittees 49 (Permittees) by the SARWQCB for the MS4 Permit issued to the County of San Bernardino; and 50 51 WHEREAS, the DISTRICT has been designated as the Principal Permittee in the MS4 Permit; 52 and
53 54 WHEREAS, the COUNTY and the CITIES have been designated as the Co-permittees in the 55 MS4 Permit; and
56 57 WHEREAS, cooperation between the CITIES, the COUNTY, and the DISTRICT to jointly file 58 an application for the MS4 Permit is in the best interest of the CITIES, the COUNTY, and the 59 DISTRICT; and
60 61 WHEREAS, the Permittees shall establish and maintain a Management Committee to 62 coordinate compliance with MS4 Permit requirements and implement a Stormwater Management 63 Program across all jurisdictions covered by this MS4 Permit; and 64 65 NOW THEREFORE, the parties hereto do mutually agree as follows:
66 67 I. Filing Status. The COUNTY, DISTRICT, and CITIES will jointly file (unless directed to 68 proceed separately by the SARWQCB) the application for an area-wide storm water 69 permit. The COUNTY, the DISTRICT, and each individual CITY will be a Permittee. 70 71 II. Management Committee. The DISTRICT, as Principal Permittee, and COUNTY and 72 CITIES, as Co-permittees, shall support and facilitate compliance with area-wide MS4 73 Permit requirements and implementation of the Stormwater Management Program 74 through the workings of the Management Committee. The responsibilities and structure 75 of this committee shall include:
76 77 A. The purpose of the Management Committee shall be to develop policies, 78 (including goals, needs, and priorities) budgets, and implementation 79 strategies and plans for the area-wide Stormwater Management Program 80 to ensure compliance with the MS4 Permit. The Management Committee 81 shall evaluate implementation options and strategies and recommend 82 implementation actions to the DISTRICT.
83 84 B. Each Permittee shall designate in writing at least one authorized 85 representative and one alternate to participate on the Management 86 Committee. Management Committee designees and alternates shall be 87 authorized by their respective city council or governing board to cast votes 88 on behalf of their jurisdiction to determine Stormwater Management 89 Program budgets and all other program elements required to implement 90 the areawide Municipal Stormwater Management Plan (MSWMP). 91
June 8, 2010 MS4 3
92 C. The Principal Permittee shall serve as the chairperson of the Management 93 Committee.
94 95 D. The Management Committee shall meet at the frequency required by the 96 MS4 Permit or on a quarterly basis.
97 98 E. Ten (10) authorized representatives present in person at a scheduled 99 meeting constitute a quorum for the transaction of business of the 100 Management Committee. If a quorum is not present at a scheduled 101 Management Committee meeting, less than a quorum may adjourn the 102 meeting. For all Management Committee actions other than approval of 103 the budget as set forth in Section VII.C.1. of this AGREEMENT, a 104 majority vote of the quorum shall decide any question brought before the 105 Management Committee for decision.
106
107 F. The Management Committee shall support Stormwater Management 108 Program implementation by providing guidance to the Principal Permittee 109 with respect to stormwater program administration and approving 110 elements of the area-wide MSWMP.
111
112 G. The Management Committee may establish subcommittees to support the 113 work of the Management Committee. Subcommittees shall include 114 interested members of the Management Committee, and/or other Permittee 115 staff with necessary expertise. Subcommittees may develop 116 recommendations for Management Committee consideration. Such 117 recommendations require majority approval by members of the 118 subcommittee on a one vote per Permittee basis.
119
120 H. Approval of Management Committee decisions will require a majority 121 vote of the authorized representatives or alternates in attendance, on a one 122 vote per Permittee basis. In the event that the Management Committee 123 does not approve a subcommittee recommendation, the item will be 124 directed back to the subcommittee for reconsideration. 125
126 I. All parties to this AGREEMENT achieve cost savings by working 127 collectively to implement the areawide stormwater program. To maximize 128 these cost savings, the Permittees agree that:
129
130 1. Each authorized representative shall actively participate in 131 Management Committee meetings;
132
133 2. Each Permittee shall actively participate in at least one 134 subcommittee, either through the authorized representative or other 135 authorized designee. Participation will be defined as attendance at 136 fifty percent (50%) or more of subcommittee meetings held in a 137 given fiscal year.
June 8, 2010 MS4 4
138
139 III. Principal Permittee Responsibilities.
140
141 The DISTRICT, acting through its Board of Supervisors, is the Stormwater Program 142 Administrator for purposes of this AGREEMENT. The DISTRICT shall have administrative 143 responsibilities and shall be reimbursed for its time expended on behalf of the Stormwater 144 Program. These rates include actual hourly rate including fringe benefits plus any other direct 145 cost(s). Materials are to be reimbursed at direct cost. 146
147 The DISTRICT, while acting as administrator, will strive to implement the policies, budget, and 148 required program elements according to the recommendations of the Management Committee. 149 In turn, the Management Committee will work in good faith with the DISTRICT to make 150 reasonable policy, budget and required program element recommendations to the 151 DISTRICT. The Parties recognize and acknowledge, however, that the DISTRICT, as governed 152 by the San Bernardino County Flood Control District Board of Supervisors, retains final 153 authority regarding the nature and manner in which the recommendations of the Management 154 Committee shall be executed.
155
156 In the event that the DISTRICT proposes to implement an approach different than the one 157 recommended by the Management Committee, the DISTRICT's proposed alternative action shall 158 be communicated to the Management Committee at the next available meeting of the 159 Management Committee. If the Management Committee approves the alternative action, then 160 the cost sharing provisions of this AGREEMENT shall govern the allocation of any costs 161 associated with that alternative action. If, in good faith, the Management Committee does not 162 approve the alternative action, the DISTRICT may implement the alternative action, but the 163 DISTRICT shall be solely responsible for paying the increased costs, if any, resulting from the 164 alternative action. This increased cost shall be measured by the difference between the cost of 165 the alternative action and the estimated cost of the action as reasonably recommended by the 166 Management Committee.
167
168 If the DISTRICT’S proposed alternative implementation action involves an increase in program 169 costs, that alternative implementation action shall not be adopted until such time as each 170 authorized representative of the Management Committee has had 45 days to relay that alternative 171 implementation action to its various governing bodies for approval. CITIES and COUNTY shall 172 have no responsibility for the incremental increase in cost associated with an alternative action 173 that is not approved by the Management Committee after 45 days has passed with the governing 174 bodies failing to approve the alternative implementation action. 175
176 The DISTRICT will act as the contracting party, on behalf of the Co-permittees for Stormwater 177 Management Program contracts and agreements with all consultants, contractors, vendors or 178 other entities as recommended by the Management Committee. 179
180 The DISTRICT, if recommended by the Management Committee, may act on behalf of the Co181 permittees as applicant in preparing and submitting grant proposals, and may act as administrator 182 for any awarded grant funds.
183
June 8, 2010 MS4 5
184 The DISTRICT, if recommended by the Management Committee, will act on behalf of the 185 Stormwater Program as the contracting party and signatory in joint agreements with other 186 municipal stormwater programs and stakeholders for regional benefits and cooperation. 187
188 As the Principal Permittee under the MS4 Permit, the DISTRICT shall coordinate all area-wide 189 MS4 Permit activities and manage the Stormwater Management Program by:
190
191 A. Conducting chemical, biological and bacteriological water quality 192 monitoring on behalf of the areawide program as required by the MS4 193 Permit.
194
195 B. Implementing management programs, monitoring programs, and related 196 plans as required by the MS4 Permit.
197
198 C. Preparing and submitting to the Executive Officer (SARWQCB) unified 199 reports, plans, and programs necessary to comply with the MS4 Permit. 200
201 D. Coordinating and conducting Management Committee meetings as 202 specified in the MSWMP.
203
204 E. Taking the lead role in initiating and developing area-wide programs and 205 activities necessary to comply with the MS4 Permit. 206
207 F. Participating, as needed, in any subcommittees formed to facilitate MS4 208 Permit requirements.
209
210 G. Providing technical and administrative support and inform the Co211 permittees of the progress of other pertinent municipal programs, pilot 212 projects, research studies, and other information to facilitate 213 implementation of Co-permittees’ stormwater program. 214
215 H. Coordinating the implementation of area-wide Stormwater Management 216 Program activities such as a monitoring program, public education, and 217 pollution prevention.
218
219 I. Gathering and disseminating information on the progress of statewide 220 municipal stormwater programs and evaluate the information for potential 221 use in the execution of the MS4 Permit.
222
223 J. Monitoring the implementation of the plans and programs required by the 224 MS4 Permit and determine their effectiveness in attaining water quality 225 standards.
226
227 K. Coordinating with SARWQCB activities pertaining to implementation of 228 the MS4 Permit, including the submittal of all required reports, plans, and 229 programs.
June 8, 2010 MS4 6
230
231 L. Soliciting and coordinating public input for any major proposed 232 stormwater management programs and implementation plans. 233
234 M. Developing and implementing mechanisms, performance standards, etc., 235 to promote consistent implementation of Best Management Practices 236 among the Permittees.
237
238 N. Cooperating in watershed management programs and regional and/or 239 statewide monitoring programs.
240
241 IV. Co-permittee Responsibilities. The Co-permittees shall support the Principal Permittee 242 by:
243
244 A. Preparing and submitting to the Principal Permittee in a timely manner 245 all required information necessary to comply with permit reporting 246 requirements. Timely completion of Permittee annual report information 247 is considered meeting the deadline if received on or before September 248 15th of each reporting year.
249 B. Notifying the Principal Permittee immediately, in writing, of any 250 changes to the designated representative to the Management Committee. 251 C. Reviewing and commenting on all plans, strategies, management 252 programs, and monitoring programs, as developed by the Principal 253 Permittee or a subcommittee of the Management Committee. 254 D. Conducting and/or coordinating with the Principal Permittee on any 255 surveys or characterizations needed to identify pollutant sources from 256 specific drainage areas.
257
258 V. Compliance Responsibilities. The DISTRICT, COUNTY and CITIES are individually 259 responsible for implementing all MS4 Permit requirements within their respective 260 jurisdictions. The Management Committee does not assume any responsibility for 261 implementing the Stormwater Management Programs for the Principal Permittee or any 262 other Permittee or for ensuring that the Principal Permittee or the Co-permittees 263 implement programs consistent with the recommendations of the Management 264 Committee.
265
266 VI. Indemnification and Insurance. Each party shall indemnify, defend, and hold harmless 267 the other parties to this AGREEMENT from and against any and all liability and expense 268 arising from any act or omission of the indemnifying party, its authorized officers, 269 employees, agents, and volunteers in connection with the performance of this 270 AGREEMENT, including, but not limited to reasonable defense costs, reasonable legal 271 fees, claims, actions, damages, liability, and causes of action for damages of any nature 272 whatsoever; provided, however, that no party shall indemnify another party for that 273 party’s own negligence or willful misconduct.
June 8, 2010 MS4 7
274
275 In the event a party, or parties, to this AGREEMENT is/are found to be comparatively at 276 fault for any claim, action, loss or damage which results from their respective obligations 277 under this AGREEMENT, the party, or parties shall indemnify the other party/parties to 278 the extent of its/their comparative fault. Furthermore, if a party attempts to seek recovery 279 from the other for Workers’ Compensation benefits paid to an employee, the parties agree 280 that any alleged negligence of the employee shall not be construed against the employer 281 of that employee.
282
283 The parties to this AGREEMENT are authorized self-insured public entities for purposes 284 of Professional Liability, Automobile Liability, General Liability, and Workers’ 285 Compensation and warrant that through their programs of self-insurance, they have 286 adequate coverage or resources to protect against liabilities arising out of their 287 performance under this AGREEMENT.
288
289 VII. Program Costs. The responsibilities for payment of all shared costs of equipment, 290 services, contracted analytical services, and the cost of implementing the MS4 Permit, 291 shall be distributed among the DISTRICT, COUNTY, and CITIES as follows:
292
293 A. The DISTRICT shall contribute 5% of the annual Program Costs; the 294 other Permittees shall be responsible for the remaining 95% of the 295 Program Costs.
296
297 B. The annual budget shall separate program costs into four Program Areas:
298
299 1. Monitoring, which shall include any water quality and 300 hydrographic monitoring and laboratory analyses.
301
302 2. Public Education, which shall include all public outreach programs. 303
304 3. Program Management & Regulatory Activities, which includes 305 administrative, reporting and regulatory activities. 306
307 4. Training, which addresses any training conducted to implement the 308 stormwater management program.
309
310 C. The Principal Permittee shall prepare and implement an annual operating 311 budget with the participation of the Permittees. The budget year shall 312 coincide with the fiscal year of the DISTRICT, July 1 – June 30. 313
314 1. The Principal Permittee will forward the annual operating budget 315 for the forthcoming year to the Co-permittees for review and 316 approval. The review period shall be from the first business day of 317 November to the first business day of December of each year. 318 During the review period, the Co-permittees may provide written 319 comments on the budget to the Principal Permittee. The Fiscal
June 8, 2010 MS4 8
320 Subcommittee will review the comments on the budget and 321 endorse a draft budget for Management Committee approval. The 322 Management Committee will consider the draft budget for 323 approval at the January meeting. An affirmative response from a 324 majority of the total number of authorized representatives or 325 authorized alternates is required for approval.
326
327 D. For Fiscal Year 2025/26, the Permittees cost share shall be as follows:
PERMITTEE PERCENTAGE SHARE
Big Bear Lake 1.63
Chino 4.93
Chino Hills 5.22
Colton 3.43
Fontana 9.49
Grand Terrace 1.66
Highland 3.62
Loma Linda 2.31
Montclair 2.43
Ontario 9.00
Rancho Cucamonga 8.35
Redlands 5.12
Rialto 5.33
San Bernardino 10.60
Upland 4.14
Yucaipa 4.19
County 13.54
District 5.00
TOTAL 100
328
329 E. For Fiscal Year 2026/27, and all subsequent fiscal years the Permittees 330 cost share shall be determined annually according to the methodology 331 provided in Appendix A.
332 F. For Fiscal Year 2026/27, and all subsequent fiscal years, the Permittees 333 annual cost share shall be calculated by November 1 of each year and shall 334 be included in the annual budget proposal.
June 8, 2010 MS4 9
335 G. The DISTRICT shall invoice each CITY and the COUNTY for its annual 336 deposit after July 1, the start of the fiscal year. Each CITY and the 337 COUNTY shall pay the deposit within 60 days of the date of the invoice. 338 Each CITY’s and the COUNTY’s deposit shall be based on their prorated 339 share of the approved annual budget, reduced for any surplus identified in 340 the prior fiscal year-end accounting.
341 H. The DISTRICT shall make reasonable efforts to inform the Management 342 Committee during the fiscal year of potential exceedances of the approved 343 budget that may require the Parties to increase the deposits. If at any time 344 during a fiscal year the program costs exceed the sum of the deposits, the 345 DISTRICT shall submit invoices to the CITIES and the COUNTY to 346 recover the deficit. The share for each CITY and the COUNTY shall be 347 prorated according to the formula above (see Paragraphs D and E of this 348 Section). Each CITY and COUNTY shall pay the invoice within 60 days 349 of the billing date.
350
351 I. The DISTRICT shall prepare a fiscal year end accounting at the end of 352 each fiscal year and distribute copies to the Permittees for their review by 353 October 31 of that year. Permittees shall have 30 calendar days from the 354 date of their receipt of the fiscal year end accounting to dispute in writing 355 or concur with the findings. If the fiscal year end accounting results in 356 costs exceeding the sum of the deposits (including interest earnings), the 357 DISTRICT shall invoice each CITY and the COUNTY for its prorated 358 share of the excess cost. Each CITY and the COUNTY shall pay the 359 billing within 60 days of the date of the invoice. If the fiscal year end 360 accounting results in the sum of the deposits (including interest earnings) 361 exceeding costs, the excess deposits will carry forward to reduce the 362 billings for the following year.
363
364 J. Upon termination of the program, a final accounting shall be performed by 365 the DISTRICT. If costs exceed the sum of the deposits (including interest 366 earnings), the DISTRICT shall invoice each CITY and the COUNTY for 367 its prorated share of the excess. Each CITY and the COUNTY shall pay 368 the invoice within 60 days of the date of the invoice. If the sum of the 369 deposits (including interest earnings) exceeds the costs, the DISTRICT 370 shall reimburse to each CITY and the COUNTY its prorated share of the 371 excess (including any interest earnings remaining), within 30 days of the 372 final accounting.
373
374 K. Each CITY and the COUNTY shall bear the financial responsibility for 375 implementing the program within its jurisdictional boundaries, including 376 any applicable MS4 permit fees, as outlined in Section V. 377
June 8, 2010 MS4 10
378 L. The annual administrative costs (includes actual hourly rate including 379 fringe benefits plus any other direct cost) incurred by the DISTRICT shall 380 be included in the budget for the Areawide Program Costs and paid 381 according to this Section, Section III and Appendix A. 382
383 M. The financial responsibility for this AGREEMENT will be effective on the 384 date this AGREEMENT takes effect.
385
386 VIII. Term of the AGREEMENT. The term of the AGREEMENT coincides with the current 387 MS4 Permit (Order No. R8-2010-0036) and subsequent MS4 Permits that list the 388 DISTRICT, COUNTY, and the CITIES as Permittees. This AGREEMENT shall take 389 effect on the date it is approved by all parties. This AGREEMENT shall terminate upon 390 the effective date of a new implementation agreement approved by all parties which will 391 supersede this AGREEMENT.
392
393 IX. Additional Parties. Any city or other entity which wishes to be a Permittee on the San 394 Bernardino County MS4 Permit that was issued by SARWQCB shall agree to the 395 provisions in this funding agreement and shall sign this AGREEMENT prior to being 396 included in the permit. The date of initiation, for determining participant costs for any 397 new Permittee shall be the date of inclusion in the San Bernardino County MS4 Permit 398 issued by SARWQCB. The cost for adding any additional Permittee to the program, 399 including additional permit and processing fees, shall be paid by the added Permittee. 400 Monies, if any, to be reimbursed to the existing Permittees shall be credited to their 401 respective annual program operating fees for the following budget year. 402
403 X. Withdrawal from the AGREEMENT. A Permittee may withdraw from this 404 AGREEMENT at the end of any fiscal year with written notice being received by the 405 DISTRICT 1 year prior to the end of the fiscal year. A withdrawing Permittee will not be 406 allowed refunds for tasks, projects or studies already underway in which funds have been 407 obligated for the fiscal year.
408
409 The withdrawing Permittee shall be responsible for all assessed penalties as a 410 consequence of withdrawal. The cost allocations to the remaining members will be 411 calculated in the following budget year.
412
413 XI. Breach. Failure to comply with the terms of this AGREEMENT is a breach of the 414 agreement. If a breach is not cured within ninety (90) days after receiving a notice to 415 cure the breach by a permittee, permittee in breach may be terminated from this 416 AGREEMENT by a majority vote of the Management Committee. 417
418 XII. Non-compliance with MS4 Permit Requirements. Any Permittee found in non419 compliance with the conditions of the MS4 Permit within their jurisdictional 420 responsibilities shall be solely liable for any assessed penalties, pursuant to Section 421 13385 of the Water Code. Penalties that apply to all the Permittees shall be assessed 422 according to the formula in Appendix A.
423
June 8, 2010 MS4 11
424 XIII. Legal Action/Costs/Attorney Fees. Where any legal action is necessary to declare any 425 party’s rights hereunder or enforce any provision hereof for any damages by reason of an 426 alleged breach of any provisions of this AGREEMENT, each party shall bear its own 427 attorney’s fees and costs incurred in conjunction with such legal action regardless of who 428 is found to be the prevailing party. This section shall not apply to those costs and 429 attorney’s fees arising from any third party legal action against a party hereto and payable 430 under Section VI, Indemnification and Insurance.
431
432 XIV. Amendments to the AGREEMENT. This AGREEMENT may be amended by consent of 433 a three-quarters majority of the Permittees (rounded to the nearest whole number). 434 Amendments to this AGREEMENT may be adopted and executed concurrently, and shall 435 become effective upon its execution by a majority of the Permittees as defined above. 436
437 XV. Authorized Signatories: Each Permittee will determine who will be the authorized 438 signatory. This person shall be authorized to execute the application(s) for MS4 Permit(s) 439 and take all other procedural steps necessary to file the application(s) for MS4 Permits. 440
441 XVI. Notices. All notices shall be deemed duly given if delivered by hand; or five (5) working 442 days after deposit in the U.S. Mail, certified mail, return receipt requested. 443
444 XVII. Governing Law. This AGREEMENT will be governed and construed in accordance with 445 laws of the State of California. If any provision or provisions of this AGREEMENT shall 446 be held to be invalid, illegal or unenforceable, the validity, legality, and enforceability of 447 the remaining provisions shall not in any way be affected or impaired hereby. Any legal 448 action which arises out of or is in any way related to this AGREEMENT shall be brought 449 in the Superior Court of the San Bernardino County. 450
451 XVIII. Consent to Breach not Waiver. No term or provision hereof shall be deemed waived and 452 no breach excused, unless such waiver or consent shall be in writing and signed by any 453 Permittee to have waived or consented. Any consent by any Permittee to, or waiver of, a 454 breach by the other whether expressed or implied, shall not constitute a consent to, 455 waiver of, or excuse for any other different or subsequent breach. 456
457 XIX. Reserved.
458
459 XX. Applicability of Prior Agreements. This document constitutes the entire AGREEMENT 460 between the Permittees with respect to the subject matter; all prior agreements, 461 representation, statements, negotiations, and undertakings are superseded hereby and 462 shall be deemed terminated upon the effective date of this AGREEMENT. 463
464 XXI. Execution of the AGREEMENT. This AGREEMENT may be executed in counterpart 465 and the signed counterparts shall constitute a single instrument. 466
467 XXII. No Separate Entity. This AGREEMENT established a framework for PERMITTEE 468 cooperation on storm water issues. Nothing in this AGREEMENT shall be construed to 469 create an entity separate from the local agencies that join in this cooperative effort.
June 8, 2010 MS4 12
470 IN WITNESS WHEREOF, the AGREEMENT has been executed as of the day and year first 471 above written.
472
473 CITY OF GRAND TERRACE, a municipal corporation
474
475 By:
476 Konrad Bolowich, City Manager
477
478 ATTEST
479
480 By:
481 Daysi Alcocer, City Clerk
482
483 APPROVED AS TO FORM
484
485 By:
486 Adrian Guerra, City Attorney
487
488
489 SAN BERNARDINO COUNTY
490 By its authorized representative
491
492 By:
June 8, 2010 MS4 13
494 APPENDIX A
495
496 A. The DISTRICT shall pay five percent (5%) of the total annual cost, and the COUNTY 497 and the remaining Co-permittees, collectively, shall pay the remaining ninety-five percent 498 (95%) of the total annual cost pursuant to the formula set forth in Paragraph C, below. 499
500 B. The Permittees total annual cost share is the sum of the individual cost-shares calculated 501 for each Program Cost Area.
502
503 C. The Permittees annual cost share for each Program Cost Area (PCAi) shall be calculated 504 using three cost factors:
505
506 1. Base, which represents the percentage of the program costs equally applied to all 507 Permittees. The base (B) fraction is calculated as follows:
508
509 B = 1/N, where N = number of Permittees
510
511 2. Relative Population, which represents the percentage of the program costs based 512 on the relative population of each Permittee. Relative population (RP) of each 513 Permittee shall be calculated annually from annual population estimates issued by 514 the California Department of Finance (E-1 Table).
515
516 RPi = (Pi/Ptotal), where
517
518 RPi = relative population of Permittee (i)
519 Pi = population of Permittee (i)
520 Ptotal = total population for area covered by the area-wide permit 521
522 3. Relative Land Area, which represents the percentage of the program costs based 523 on the relative land area of each Permittee. Relative Land Area (RLA) shall be 524 calculated as follows:
525
526 a. The calculation of relative land area within each Permittee’s jurisdiction 527 shall exclude land under tribal, state or federal jurisdiction, or any land 528 excluded by the State Water Resources Control Board. Any Permittee 529 seeking to exclude lands under this Section shall specifically request that 530 exclusion from the Principal Permittee by providing the request in writing 531 along with necessary documentation no later than October 1 to be 532 considered for inclusion in the next year’s annual budget. The requesting 533 Permittee has the burden of proving entitlement to any exemption so 534 requested.
535
536 b. The method for calculating relative land area shall be determined from the 537 Assessor’s Parcel data provided by the COUNTY Information Services 538 Department.
539
June 8, 2010 MS4 14
540 RLAi = (Li/Ltotal), where
541 RLAi =relative land area of Co-permittee (i)
542 Li = land area of Co-permittee (i), less excluded lands 543 Ltotal = total land area under permit jurisdiction
544
545 D. The Permittee’s cost share for each individual Program Cost Area is based on the relative 546 importance of the cost factors to the Program Cost Area. The cost share calculation for 547 each Program Cost Area is as follows:
548
549 PCAi = [(B * Xi * ABi) + (RPi * Yi * ABi) + (RLAi * Zi * ABi)] 550
551 Where,
552
553 PCAi = Permittee’s cost share for PCAi
554 ABi = Annual budget for PCAi
555
556 B = Base fraction for each Permittee
557 Xi = Percentage apportioned to the base for PCAi
558
559 RPi = Relative population of Permittee(i)
560 Yi = Percentage apportioned to relative population for PCAi 561
562 RLAi = Relative land area of the Permittee(i)
563 Zi = Percentage apportioned to relative land are for PCAi 564
565 E. The Permittee’s total annual cost share shall be calculated by summing the cost shares 566 calculated for each individual Program Cost Area:
567
568 Permittee’s annual cost share = PCA1 + PCA2 + PCA3 + PCA4 569
Table 1. Budget Year [DATE]
Percent of the Program Cost Area
Apportioned to each Cost Factor Program Cost Areas
(PCAi)
Base
(Xi)
Relative
Populatio
n (Yi)
Relative
Land
Area (Zi)
Monitoring (PCA1) 10% 30% 60%
Public Education (PCA2) 10% 80% 10%
Program Management &
Regulatory Activities
(PCA3)
30% 50% 20%
Training (PCA4) 30% 60% 10%
570
AGENDA REPORT
MEETING DATE: October 13, 2026
TITLE: Parks and Recreation Committee Appointment - Hayward Robinson PRESENTED BY: Shanita Tillman, Grants & Government Affairs Manager RECOMMENDATION: APPROVE BY MINUTE ORDER HAYWARD ROBINSON TO SERVE AS
MAYOR BILL HUSSEY'S APPOINTEE
2030 VISION STATEMENT:
This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision.
BACKGROUND:
On July 25, 2017, the City Council of Grand Terrace approved Resolution No. 2017-23 (Attachment I) to re-establish a Parks and Recreation Advisory Committee (Committee) which meets the second Thursday of each month at City Hall. The Committee is made up of five (5) members who provide recommendations to the City Council, which then votes on actions related to parks and recreation.
On August 22, 2017, the City Council adopted the Grand Terrace Parks and Recreation Committee By-Laws (Attachment II). The By-Laws of the Committee membership requires:
• Each Council Member appoint a person to the committee; • Council approve the appointments by minute order; and, • Appointments shall continue in effect until a successor is appointed.
DISCUSSION:
On September 15, 2026, following several months of vacancy, Hayward Robinson submitted an application for citizen service. Pursuant to the Committee's by-laws, each Council Member is responsible for appointing one member to the Parks and Recreation Committee. Mayor Hussey proposes appointing Hayward Robinson to the Committee and requests that the appointment be acknowledged by the City Council through a minute order.
ENVIRONMENTAL IMPACT:
No enviromental impact.
FISCAL IMPACT:
No fiscal impact
STATEMENT OF INTEREST
Hayward Robinson | Parks & Recreation Advisory Committee I have a genuine love for the Grand Terrace community and a strong interest in helping the City continue to meet the recreational needs of its youth and families as the community grows and evolves. I have been actively coaching, mentoring, and working directly with youth since at least 2007, including disadvantaged youth and young people with varying developmental and support needs.
My involvement in youth development has always been hands-on. In addition to organizational leadership, I have coached and worked directly with young people and their families. I believe recreation provides structure, positive relationships, physical activity, teamwork, and opportunities that help young people remain active, engaged, safe, and connected to their community.
I am the founder and current President of Grand Terrace Titans Youth Football & Cheer. I also founded G Force NFL FLAG Football & Cheer and G Power Girls NFL FLAG Football & Cheer in Grand Terrace.
Collectively, the youth programs I have founded and led serve approximately 325-350 participants annually, primarily ages 5-14.
Building and operating these programs has given me practical experience in program development, coaching, volunteer leadership, working with parents and families, facility coordination, scheduling, public communication, fundraising, safety, policies and procedures, and collaboration with schools, public agencies, community leaders, and other organizations.
I also serve as Director of Digital Communications for Southern California Jr. All American Football & Cheer, where I support organizational communications, digital content, and public messaging at the regional level.
Professionally, I work in the psychiatric and mental-health field and have experience with developmental disabilities, diverse psychiatric needs, and adult residential care administration. I have also worked with youth with autism and developmental disabilities.
My strengths include organization, communication, public speaking, collaboration, problem-solving, understanding different perspectives, and finding practical solutions while maintaining accountability, safety, and established standards.
I would welcome the opportunity to bring this experience to the Parks & Recreation Advisory Committee. My interest extends beyond any single sport or program. I want to help Grand Terrace identify recreational needs, strengthen existing resources, build productive partnerships, and create sustainable opportunities that improve the quality of life for children, families, adults, and the community as a whole.