Agenda packet, regular meeting — Grass Valley City Council, February 22, 2022

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, February 22, 2022 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.

VIRTUAL MEETING NOTICE
In response to Governor Newsom's Assembly Bill 361 and Resolution 2020-09 Declaring the Existence of a Local Emergency related to the COVID-19 pandemic, public participation in the City of Grass Valley City Council and other public meetings shall be electronic only, and without a physical location for public participation, until further notice in compliance with California state guidelines on social distancing. City Council welcomes you to attend the meetings electronically, which are scheduled at 7:00 p.m. on the 2nd and 4th Tuesdays of each month. Your interest is encouraged and appreciated.

This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/channel/UCdAaL-uwdN8iTz8bI7SCuPQ. Indexed archives of meetings are available via this link as well.

Members of the public are encouraged to submit public comments via voicemail at (530) 274- 4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

Agenda materials, staff reports, and background information related to regular agenda items are available on the City of Grass Valley website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com subject to City staff’s ability to post the documents before the meeting.

If you do not have the means to participate in meetings electronically, contact the City at (530) 274-4390 and staff will be happy to identify alternative means for you to participate.

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City of Grass Valley, CA AGENDA February 22, 2022

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS
PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

CONSENT ITEMS - All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action (roll call vote).

1. Approval of the Regular Meeting Minutes of February 8th, 2022.

Recommendation: Council approve minutes as submitted.

2. Approval of the Special Closed Door City Council Meeting Minutes of February 15th, 2022.

Recommendation: Council approve minutes as submitted.

3. Assembly Bill 361 Resolution
Recommendation: Adopt resolution R2022-07 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)

4. Local Emergency Proclamation (Winter Storm of December 27th, 2021) Recommendation: Winter Storm of December 27th,2021 proclamation declaring a Local State of Emergency

5. Local Emergency Proclamation (COVID-19)
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency

6. Local Emergency Proclamation (Drought Conditions)
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency

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City of Grass Valley, CA AGENDA February 22, 2022

7. Fiber Broadband Internet Services
Recommendation: That Council 1)authorize the City Manager or designee to enter into a 5 year contract with VAST networks for internet and site to site connections for $3,635/month and a one-time payment of $50,000 for development costs.

8. Letter of Support of Hospitality House Application for California Department of Health and Human Services Community Care Expansion Program
Recommendation: That Council 1) Review and approve the attached letter of support for the Hospitality House Expansion Project for the Sierra Guest Home for California Department of Health and Human Services Community Care Expansion Program; and 2) authorize the Mayor to sign the letter.

9. Letter of Support for California Cultural District program Recommendation: That Council 1) Review and approve the attached letter of support for the State of California to fund the California Cultural District program; and 2) authorize the Mayor to sign the letter.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

10. Condon and Scotten Sports Fields Improvement Project – Authorization to Bid Recommendation: That Council 1) approve the findings that the project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) and 2) authorize the advertisement for bids

BRIEF REPORTS BY COUNCIL MEMBERS

ADJOURN

POSTING NOTICE
This is to certify that the above notice of a Closed meeting of The City Council, scheduled for Tuesday, February 22, 2022 at 7:00 PM was posted at city hall, easily accessible to the public, as of 5:00 p.m. Thursday, February 17, 2022.
________________________
Taylor Day, Deputy City Clerk

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GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, February 08, 2022 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
Mayor Aguilar called meeting to order at 7:04 pm

PLEDGE OF ALLEGIANCE
Mayor Aguilar led the pledge of allegiance.

ROLL CALL

PRESENT
Council Member Bob Branstrom
Council Member Hilary Hodge
Council Member Tom Ivy
Vice Mayor Jan Arbuckle
Mayor Ben Aguilar

AGENDA APPROVAL -
Motion made to approve the agenda with the post-poning item number 2, the Reserve Officer Recognition, by Council Member Hodge, Seconded by Vice Mayor Arbuckle.

Voting Yea: Council Member Branstrom, Council Member Hodge, Council Member Ivy, Vice Mayor Arbuckle, Mayor Aguilar

REPORT OUT OF CLOSED SESSION
Nothing to report

INTRODUCTIONS AND PRESENTATIONS

1. Nevada County Arts Council Presentation on the Grass Valley-Nevada City Cultural District

2. Recognizing GVPD reserve officers who are retiring from service, for their dedication to the City.

PUBLIC COMMENT -

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Item # 1.

City of Grass Valley, CA MINUTES February 08, 2022
Attached.

CONSENT ITEMS -
Motion made to approve consent by Vice Mayor Arbuckle, Seconded by Council Member Branstrom.

Voting Yea: Council Member Branstrom, Council Member Hodge, Council Member Ivy, Vice Mayor Arbuckle, Mayor Aguilar

3. Approval of the Regular Meeting Minutes of January 25, 2022.

Recommendation: Council approve minutes as submitted.

4. Assembly Bill 361 Resolution
Recommendation: Adopt resolution R2022-06 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)

5. Local Emergency Proclamation (Winter Storm of December 27th, 2021) Recommendation: Winter Storm of December 27th ,2021 proclamation declaring a Local State of Emergency

6. Local Emergency Proclamation (COVID-19)
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency

7. Local Emergency Proclamation (Drought Conditions)
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency

8. Public Works and Police Department Restructuring
Recommendation: That Council 1) Review and approve the proposed reorganization of the Public Works and Police Departments; 2) approve the job descriptions and associated salary schedules for the Utilities Director, City Engineer and Deputy Police Chief; 3) approve adding the Utilities Director, City Engineer, and Deputy Police Chief to the allotted/authorized City positions; 4) review the proposed agreements (including Appendix A) for these positions; 5) authorize the City Manager to execute the agreements subject to legal review; and 6) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete this action.

9. Second Reading of Ordinance No. 813 Prezoning the RV Park Resort and Annexation Project Properties Corporate Business Park (CBP) and Neighborhood Center Flex (NCFlex) Zone.

Recommendation: Hold a Second Reading, by Title only, of Ordinance No. 813, which finalizes the Prezoning of the RV Park Resort and Annexation Project Properties as adopted by the City Council on January 25, 2022.

10. Appointment of City Councilmembers and Staff to Boards and Commissions Recommendation: Approve Mayor Aguilar’s recommendation appointment of Councilmembers and Staff to various Boards and Commissions.

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Item # 1.

City of Grass Valley, CA MINUTES February 08, 2022

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Ivy planted a Felix Gillet fruit tree this weekend, Felix Gillet was one of the most important horticulturist of his time in this country. Councilmember Hodge appreciates this communities working together to keep each other safe, and her rotation off of serving on the the chamber of commerce has come to an end, but is very thankful for her time serving. She is looking forward to her next adventure with the ERC. Councilmember Branstrom attended the ERC meeting last week, took a field trip to Grey lodge refuge, and went to visit the North Star House. Vice Mayor Arbuckle wants to thank the ERC and her time serving and is looking forward to being the liaison for the Grass Valley Chambers, St. Pyrans Day is on March 5th starting around 9, but it is time for Grass to get the trophy back. She attended the CA main street board meeting, League of California Cities Sacramento Division is having their meeting on March 9th, the National League of Cities has had a lot of meetings, and she now serves as the Vice Chair of the Small Cities Committee. Mayor Aguilar spoke to local Kiwanis Group and want to remind everyone that it is Black History Month.

ADJOURN
Meeting adjourned at 7:43 PM.
_________________________ _____________________________ Ben Aguilar, Mayor Taylor Day, Deputy City Clerk

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Item # 1.

Taylor Day
From:

Sent:

To:

Subject:

Maggie Philipsborn .

Monday, January 31, 2022 3:40 PM
Public Comments
Public Comment Submission
Dear City Council Members,
My name is Maggie Philipsborn and l'm writing to you today to show my support for Nevada County Media, and to ask you to contribute to helping save the funding this community asset needs so badly. I am the Director of Membership & Education for a local non-profit, and like the rest of the world, when the pandemic began, our small, non-profit organization had to pivot all of our events and in-person meetings into on-line, virtual offerings. Nevada County Media provides nonprofits an incredible wealth of resources at a very low cost, and with their help we have been able to not just maintain our monthly programming but expand it and reach broader audiences in an efficient and professional manner. I truly don't know where our organization would be without their partnership and support over these past few years. I believe having an organization like Nevada County Media makes our community stronger, and is an important community hub for people of all ages to learn increasingly valuable and entrepreneurial skill sets. Please help make sure Nevada County Media has the tools to succeed by helping save the funding they need. Thank you for your time and consideration.

Sincerely,
Maggie Philipsborn
Maggie Philipsborn
Director of Membership ond Educdtion
Nevada County Cannabis Alliance
419 Broad Street Suite C
Nevada Citv, CA 95959
530 -264 - 7376 (office)
www.nccannabi5alliance.org
C0NFIDENTIALITY N0TICE: The contents of this email message and any attachments are intended solely for the addressee(s) and may conlain confidential and/or privileged information and may be legally prolected from disclosure. lf you are nol the intended recipienl of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delele this message and any atlachments. lf you are no1 the intended recipient, you are hereby notified that any use, disseminalion, copying, or slorage of this message or its attachments is strictly prohibited. 1 Page 7
Item # 1.

Taylor Day
From:

Sent:
to:

Subject:

Attachments:

WIRELESS CALLER
Tuesday, February 8, 2022 6:59 PM
Public Comments
Voice Mail (2 minutes and 2 seconds)
audio.mp3
This is Matthew Coulter calling for the City Council meeting public comment and hadn't heard anything in the news about the double stabbing on Mill Street. Pretty severe incident and a very interesting to assume the scanner. How it took so long for the police and fire to reach the victim who had to have multiple transfusions to survive down in Sacramento. So please open Millstreet, make it a usable town again. On the dumping into the Creek situation that is ongoing, I reported two more different places on ldaho Maryland Rd today that are dumping into the Creek with grading. What's going on at Memorial Park and the pumping of the mud into magenta drain also is unacceptable and continues. I continue to take pictures of it and video it Loma Rica ranch again. They haven't done their edges of their property. Keep the erosion from going into the Creek. lf it ever does rain again, so it should be dealt with before it rains, not after it rains and the closed session. The city buying houses and properties, and when do these things get to come to light that they're closed sessions and we can't know about them? At what point is all of it available for the public to view about the city's purchases in these closed session meetings and lawsuits? Also for different things? That's my public comment. l'll call back on agenda item 8-9 and 10. Thank you.

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Item # 1.

Taylor Day
From:

Sent:

To:

Subject:

Attachments:

WIRELESS CALLER
Tuesday, February 8, 2022 7:03 PM
Public Comments
Voice Mail (2 minutes and 53 seconds)
audio.mp3
Matthew Coulter calling back with public comment on Agenda item 8. About the public works, compensation packages and tojust say that the Grass Valley Public Works is beyond incompetent needs to be completely revamped from the ground up. I think we all know why. I have several letters in my possession from previous employees from public works stating that l'm quite the topic that takes up a lot of time at public works for some reason, so please consider hiring someone from out of the area for public works that isn't a cousin of the brother of the friend of the uncle. At 8-9 the RV park continues to go forward and I think that it will hit some lawsuits because it's very ill conceived. lt'll placed. And with no sidewalks or traffic control, we're just going to end up with more dead pedestrians. Connected about the development review meetings are continually cancelled. lt seems like with this many things that are being built here in town, Development Review would be something that would be of interest and going on into #10 with the items for appointing people to different commissions, I see that Bob and Tom are on the park and Rec Commission. I wish they'd come by Memorial Park and see what's going on there. The transit Commission, Jan and Ben are on that. I don't think they've ever ridden the gold country stage. I wish they would do that for one hour and it would really enlighten them. And the Police oversight committee. I didn't see that on there anyway. And I know that Bob Thomas died and I was wondering if that position has been filled and the police oversight committee, or has that been dissolved along with some of the other things like the Traffic Safety Review Committee, which should be reinstituted due to all the fatalities and injuries that we're having on our streets on a daily basis. Those are my comments. Thank you very much.

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1 Page 9
Item # 1.

GRASS VALLEY
Special Closed Session City Council Meeting
Tuesday, February 15, 2022 at 5:00 PM
Mayor's Conference Room, Grass Valley City Hall | 125 East Main Street, Grass Valley, California
Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
Meeting was called to order at 5:11 pm.

ROLL CALL

PRESENT
Council Member Bob Branstrom
Council Member Hilary Hodge
Council Member Tom Ivy
Vice Mayor Jan Arbuckle
Mayor Ben Aguilar
Michael Colantuono, City Attorney & Tim Kiser, City Manger were also in attendance.

TOPICS FOR DISCUSSION

1. Conference with Real Property Negotiator (Gov. Code § 54956.8) Property Address: 11704, 11741, 11791, 11840 Ranch View Court, Grass Valley, CA 95945
Agency Negotiator: Tim Kiser
Negotiating Parties: Richard & Minta Cramer
Under Negotiations: Both Price & Terms of Payment

ADJOURN
No public comment.

Adjourned at 5:40 by consensus and without motion, with no reportable action. _________________________ _____________________________ Ben Aguilar, Mayor Taylor Day, Deputy City Clerk

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Item # 2.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Assembly Bill 361 Resolution
Recommendation: Adopt resolution R2022-07 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 2/22/2022 Date Prepared: 2/15/2022 Agenda: Consent
Background Information: On March 4, 2020, the Governor of California proclaimed a state of emergency pursuant to government code section 8625. Assembly Bill 361 went into effect October 1st, 2021, it allows legislative bodies to hold public meetings by teleconference without reference to otherwise applicable requirements in the Government Code section 54953(b)(3). The option for teleconferencing is allowed so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met: 1) State or local officials have imposed or recommended measures to promote social distancing. 2) The legislative body (City Council) is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees. 3) The legislative body (City Council) has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees. This action will allow City Council and all other legislative bodies to continue with virtual meetings as has been done throughout the COVID-19 pandemic. Live streamed meetings will continue to be available via the City’s website, as will the option to leave public comments in real time via voicemail or email.

Council Goals/Objectives: Approval of AB 361 Resolution executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: R2022-07

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Item # 3.
266552.1
RESOLUTION NO. 2022-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY

AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL

AND OTHER LEGISLATIVE BODIES OF THE CITY PURSUANT TO GOVERNMENT CODE SECTION 54953(e)
WHEREAS, Government Code section 54953(e), as amended by Assembly Bill No. 361, allows legislative bodies to hold open meetings by teleconference without reference to otherwise applicable requirements in Government Code section 54953(b)(3), so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met:

1. State or local officials have imposed or recommended measures to promote social distancing.

2. The legislative body is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees.

WHEREAS, the Governor of California proclaimed a state of emergency pursuant to Government Code section 8625 on March 4, 2020; and
WHEREAS, the City Council previously adopted Resolution No. 59 on October 26, 2021 finding that the requisite conditions exist for the City Council and other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to conduct teleconference meetings under California Government Code section 54953(e); and
WHEREAS, Government Code section 54953(e)(3) requires the legislative body adopt certain findings by majority vote within 30 days of holding a meeting by teleconference under Government Code section 54953(e), and then adopt such findings every 30 days thereafter; and
WHEREAS, the City Council desires to continue holding its public meetings by teleconference consistent with Government Code section 54953(e), and to authorize other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to do the same.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRASS VALLEY DOES HEREBY RESOLVE AS FOLLOWS:

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Item # 3.
266552.1
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Conditions are Met. The City Council hereby finds and declares the following, as required by Government Code section 54953(e)(3):

1. The City Council has reconsidered the circumstances of the state of emergency declared by the Governor pursuant to his or her authority under Government Code section 8625; and

2. The state of emergency continues to directly impact the ability of members of the City Council and other legislative bodies of the City to meet safely in person.

Section 3. Meeting Requirements. All meetings held pursuant to Government Code section 54953(e) shall comply with the requirements of that section and all other applicable provisions of the Ralph M. Brown Act (Government Code section 54950 et seq.).

Section 4. Regular Findings. Pursuant to Government Code section 54953(e)(3), if the Town Council desires to continue holding its public meetings by teleconference consistently with Government Code section 54953(e), it shall make findings not later than 30 days after the meeting at which this Resolution was adopted, and every 30 days thereafter, as required by that section.

Section 5. Effective Date. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of City of Grass Valley, this 22nd day of February, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Ben Aguilar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ __________________________
Taylor Day, Deputy City Clerk Michael Colantuono, City Attorney

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Item # 3.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (Winter Storm of December 27th, 2021) Recommendation: Winter Storm of December 27th,2021 proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 2/22/2022 Date Prepared: 2/15/2022 Agenda: Consent
Background Information: Due to conditions of extreme peril to the safety of persons and property have arisen within the City of Grass Valley, caused by the winter storm of December 26 and 27, 2021 which has cut power, downed trees, blocked roads and created other hazards to health and human safety commencing on or about 12:00 midnight on the 26th day of December, 2021, at which time the City Council of the City of Grass Valley was not in session. The city found it necessary to proclaim the existence of a local emergency throughout the city.

Council Goals/Objectives: This resolution executes portions of work tasks towards achieving/maintaining Strategic Plan – Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The Fiscal Impact of the December 2021 Storm is being estimated at $590,000 for City related property and public right of way. Hopefully, about 75% of these cost should be reimbursable due to the County of Nevada and the State of California declaring a State of Emergency for our area.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager

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Item # 4.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (COVID-19)
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 2/22/2022 Date Prepared: 2/15/2022 Agenda: Consent
Background Information: On March 5, 2020 the City Manager, acting as the Director of Emergency Services for the City of Grass Valley and the Disaster Council (Vice Mayor Aguilar and Councilmember Arbuckle), declared a local State of Emergency to ensure emergency personnel can obtain equipment and resources in the most timely and effective manner. In accordance with the Emergency Services Act Section 8630 (b) the governing body must ratify the declared emergency within 7 days for it to remain in effect. On March 10, 2020, at the Grass Valley City Council Meeting, the City Council approved Resolution 2020-09, Proclamation of Local Emergency. The City Council shall review, at its regularly scheduled meeting until the local emergency is terminated, the need for continuing the local emergency.

Council Goals/Objectives: Continuance of the proclamation declaring a Local State of Emergency due to prepare against coronavirus COVID-19 executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The changing variants of COVID19 make it very difficult to anticipate the Fiscal Impact moving forward. For FY 2021/22, it appears the impacts will be minimal compared to previous years, but due to the constantly changing impacts of COVID-19 the actual fiscal impact may change.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None

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Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (Drought Conditions) Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 2/22/2022 Date Prepared: 2/15/2022 Agenda: Consent
Background Information: On May 10, 2021, Governor Newsom modified a State of Emergency Proclamation that declared that a State of Emergency to exist in California due to severe drought conditions to include 41 counties, including Nevada County. The Proclamation directed state agencies to partner with local water suppliers to promote conservation through the Save Our Water campaign, a critical resource used by Californians during the 2012-2016 drought. Some municipalities have already adopted mandatory local water-saving requirements, and many more have called for voluntary water use reductions.

Nevada Irrigation District (NID) declared a drought emergency throughout the District’s service area on April 28, 2021, which includes portions of the City of Grass Valley, and requested that customers conserve 10 percent of their normal water usage. Both NID and Nevada City have now mandated at least 20% conservation requirements.

On June 22, 2021, City Council approved Resolutions No. 2021-41 declaring a local emergency due to drought conditions and No.2021-42 mandating water conservation.

All treated Water Customers are required to reduce water use by 20%.

Council Goals/Objectives: This resolution executes portions of work tasks towards achieving/maintaining Strategic Plan – Water and Wastewater Systems and Underground Infrastructure. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The Fiscal Impact to the Water Fund should minor, but if the drought continues for several years the impact could be more significant.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager

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Item # 6.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Fiber Broadband Internet Services
Recommendation: That Council 1)authorize the City Manager or designee to enter into a 5 year contract with VAST networks for internet and site to site connections for $3,635/month and a one-time payment of $50,000 for development costs.

Prepared by: Bradford Kalstein
Council Meeting Date: 02/22/2022 Date Prepared: 02/16/2022 Agenda: Consent
Background Information: The City’s current internet speeds and site to site connection speeds are inadequate for the growing bandwidth demands. The City has been with AT&T as a provider for internet service at a 200MB speed for the last couple of years, previous to that it was at 100MB speed. This bandwidth has proven to be insufficient.

Staff researched available internet service providers (ISP) that service our area that would be able to provide the needed speed and quality of service that would allow for the City’s expansion of online services and critical infrastructure.

Staff is recommending VAST Networks proposal. They are unique in that they are the only all underground fiber internet service provider (ISP) in the area. This will allow the City to be resilient in the face of natural disasters such as fire and heavy snow fall.

Since no other provider in the area can offer an all underground connection staff is looking for a sole source selection for this proposal.

VAST’s proposal is for a 2 Gigabit main internet connection and 200MB facility interconnect speeds. AT&T was asked to provide a quote to match those speeds, however AT&T does not offer a 200MB site to site speed so they quoted a 250MB speed.

VAST’s proposal is cheaper over the five(5) year contract term.

Council Goals/Objectives: High Performance Government & Quality Service Fiscal Impact: This item is fully funded in the FY 2021-22 Adopted Budget through Measure E. A total of $70,000 was appropriated in FY 2021-22 for this project. The City will add the annual ongoing cost of $43,620 to future budgets to be considered by the City Council.

Funds Available: Yes Account #: 200-601-52050
Reviewed by: City Manager Attachments: VAST Proposal Comparison Feb 2022

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Item # 7.

ISP Fiber Internet Cost Comparison 02/10/2022
Connection Type Location Current Speed Current Cost AT&T Proposed Speed AT&T Proposed Cost VAST Proposed Speed VAST Proposed Cost Main Internet 129 S Auburn St, Grass Valley, Ca 200MB $ 996.50 2GIG $ 1,836.00 2GIG $ 1,000.00 Site to Site 213 Sierra College Dr, Grass Valley, Ca TO 129 S Auburn St, Grass Valley, Ca 20MB $ 371.31 250MB $ 661.25 200MB $ 525.00 Site to Site 556 Freeman Ln, Grass Valley, Ca TO 129 S Auburn St, Grass Valley, Ca 50MB $ 442.03 250MB $ 661.25 200MB $ 525.00 Site to Site 530 Freeman Ln, Grass Valley, Ca TO 129 S Auburn St, Grass Valley, Ca 10MB $ 362.25 250MB $ 661.25 200MB $ 525.00 Site to Site 201 Providence Mine Rd, Nevada City, Ca TO 129 S Auburn St, Grass Valley, Ca 20MB $ 371.31 250MB $ 661.25 200MB $ 525.00 Site to Site 350 Race St, Grass Valley, Ca TO 129 S Auburn St, Grass Valley, Ca 10MB $ 362.25 250MB $ 661.25 200MB $ 525.00 $ 2,905.65 $ 5,142.25 $ 3,625.00
5 Year Cost
VAST Proposal $3,625 X 60 = $217,500 + $50,000 = $267,500 AT&T Proposal $5,142.25 X 60 = $308,535

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Item # 7.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Letter of Support of Hospitality House Application for California Department of Health and Human Services Community Care Expansion Program Recommendation: That Council 1) Review and approve the attached letter of support for the Hospitality House Expansion Project for the Sierra Guest Home for California Department of Health and Human Services Community Care Expansion Program; and 2) authorize the Mayor to sign the letter.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 02/22/2022 Date Prepared: 02/17/2022 Agenda: Consent
Background Information: In January, the California Department of Health and Human Services Community Care Expansion Program (CCE) released a request for proposals providing funding for development and operations of facilities addressing the housing and service needs of seniors and adults with disabilities experiencing homelessness. Of the approximately $500 million available statewide, $16 million has been reserved for counties with populations of under 200,000.

Hospitality House proposes to request funding to expand the capacity of the Sierra Guest Home, adding an estimated 8 to 11 modular units of permanent supportive housing to serve homeless seniors. This would not be a change of use of the property, but an expansion of the currently allowed use. The request would be somewhere between $2.5 and $3 million dollars.

Since acquiring the Sierra Guest Home property in October 2021, Hospitality House has been looking for way to improve the buildings. Currently, there are three structures on the 0.20 acre property. The largest building on the parcel is the “main house,” which offers 17 individual rooms with shared bathrooms and living space. The other two structures are worn down and essentially unusable. If awarded the grant funding, Hospitality House proposes to tear down the two structures on the right side of the parcel to add up to 11 units of permanent supportive housing for seniors and those with long-term disabilities (which are most often the same population). To expedite the rebuilding process, Hospitality House would likely use modular construction.

Hospitality House respectfully requests a letter of support from the City of Grass Valley to proceed with this project and looks forward to our continued collaboration.

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Item # 8.

Council Goals/Objectives: This action executes portions of work tasks towards achieving/maintaining Strategic Plan objectives of Community and Sense of Place.

Fiscal Impact: No Fiscal Impact on this item.

Funds Available: N/A Account #: N/A
Reviewed by: Tim Kiser, City Manager
Attachments:

1. Letter of Support

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Item # 8.

CITY OF GRASS VALLEY

ADMINISTRATION
125 East Main Street
Grass Valley, CA 95945
(530)274-4310

February 22, 2022
Nancy Baglietto, Executive Director
Foothill House of Hospitality
1262 Sutton Way
Grass Valley, CA 95945
Dear Nancy,
Thank you for the information regarding the Foothill House of Hospitality (FHH) application to the California Health and Human Services Agency Community Care Expansion (CCE). The City of Grass Valley recognizes the need in our community for permanent supportive housing for seniors and adults with disabilities experiencing or at risk of homelessness. The City values the current housing and services that FHH provides at the Sierra Guest Home to seniors and adults with disabilities experiencing homelessness and supports the FHH application to the CCE for funding the development of additional units of supportive housing at the 131 Glenwood Avenue Sierra Guest Home address as well as the application for Capitalized Operating Funds.

The current provision of services and housing is an allowed use at the Sierra Guest Home as would be the proposed expansion. The city looks forward to working with you to implimint this bennificial project.

Please let me know if there is anything else that City can do to assist the FHH’s effort.

Sincerely,
Ben Aguilar
Mayor of Grass Valley
Council Members
Ben Aguilar, Mayor
Jan Arbuckle, Vice Mayor
Hilary Hodge
Bob Branstrom
Tom Ivy

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Item # 8.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Letter of Support for California Cultural District program Recommendation: That Council 1) Review and approve the attached letter of support for the State of California to fund the California Cultural District program; and 2) authorize the Mayor to sign the letter.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 02/22/2022 Date Prepared: 02/17/2022 Agenda: Consent
Background Information: Governor Newsom’s 2022-23 state budget proposal includes $30 million in one-time funding to support and expand the California Cultural Districts Program over a three year period. The GVNC Cultural District has requested the City Council consider the attached letter supporting the Governor’s proposed budget allocation for Cultural Districts. See attached letter for more information.

Council Goals/Objectives: This action executes portions of work tasks towards achieving/maintaining Strategic Plan objectives of Community and Sense of Place.

Fiscal Impact: No Fiscal Impact on this item.

Funds Available: N/A Account #: N/A
Reviewed by: Tim Kiser, City Manager
Attachments:

1. Letter of Support

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Item # 9.

CITY OF GRASS VALLEY

ADMINISTRATION
125 East Main Street
Grass Valley, CA 95945
(530)274-4310

February 22, 2022
Megan Dahle
Assemblywoman, District 1
State Capitol Suite 4208
Sacramento, CA 94249
Dear Assemblywoman Megan Dahle
We, the City of Grass Valley, write to offer our support for Governor Newsom’s 2022-23 state budget proposal, the California Blueprint, that includes $30 million in one-time funding to support and expand the California Cultural Districts Program, in the hope that you, too, will support this proposal.

Nevada County is home to two unique state designated Districts of only four rural districts within an inaugural cohort of fourteen, and are now nearing the end of a five year pilot. Grass ValleyNevada City Cultural District is the state’s only twin city partnership, this special designation having been formed as a result of Assembly Bill 189 in late 2015, and enacted in 2017 under the California Arts Council.

We believe that the California Cultural District Program is one of the state’s success stories and investment in it will drive recovery as we eye the end of the COVID-19 pandemic. Whether through spurring economic and cultural development, tourism, or business and workforce development, Nevada County’s California Cultural Districts are ready to serve.

Part of the program’s success is that California Cultural Districts must be created as multi-sector partnerships between municipalities or units of government, business sectors and the creative sector. This provides a public-private infrastructure that can readily respond to a broader range of opportunities, matched funding and innovation, while engaging with a larger range of constituents and stakeholders.

Pre-Covid Grass Valley-Nevada City Cultural Districts:

1. Supported cultural planning efforts regionally – across the whole county. We published an economic impact study, a strategic plan for education and a public arts master plan, and we engaged in vital cultural asset mapping, shedding light on places of most importance to all people living in Nevada County, as a key driver for cultural tourism.

2. Worked hand in glove on initiatives to spur innovation in our devastated downtown areas such as Art in Storefronts, Shopping with Artists and our Nevada County Artist Relief Council Members
Ben Aguilar, Mayor
Jan Arbuckle, Vice Mayor
Hilary Hodge
Bob Branstrom
Tom Ivy

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Fund – all of which provided much needed income to artists, but also an important focus on local businesses.

3. Importantly, our state designation has thrown our local Tribe in the West, one of the most endangered in California, in the spotlight in the best of ways. Where once there was barely recognition for our indigenous peoples, the Nisenan Tribe now has its own downtown location – a gallery – in the heart of one of our business districts. In the Eastern part of our County, in Truckee Cultural District, the Washoe Tribe is the focus for the largest creative placemaking initiative, FOREST-FIRE, our county has ever seen.

4. Supporting Grass Valley’s intangible cultural heritage has been important, and our state designation as a California Cultural District has enabled us to support heritage that forms the very make-up of our region, and our least visible communities. With investment, these histories – and our heritage – will become less “intangible” and more a critical part of our everyday lives. Both our California Cultural Districts in Nevada County benefit from participating in a Community of Practice for Equity in the Arts which, looking forward, will strengthen our work with our partners.

Looking beyond Covid, our California Cultural Districts will provide a nerve center for economic and social recovery in all three of our incorporated areas – but they need investment. With state funds, our District partners can continue to leverage local support and, together, fuel projects that carry real meaning not only for business and tourism, but for the people who live here – your constituents – who need our collective support.

Thank you for supporting Governor Newsom’s 2022-23 state budget proposal, the California Blueprint, and its provision for $30 million in one-time funding to support and expand the California Cultural Districts Program. If ever there were an opportunity to maintain California’s economy as the fifth largest in the world, investment in our Cultural Districts will surely provide a pathway to recovery and support one of its most valuable resources – its diversity.

Sincerely,
Ben Aguilar
Mayor of Grass Valley

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Item # 9.

CITY OF GRASS VALLEY

ADMINISTRATION
125 East Main Street
Grass Valley, CA 95945
(530)274-4310

February 22, 2022
Brian Dahle
State Senator, District 1
State Capitol Suite 2054
Sacramento, CA 94249
Dear State Senator Brian Dahle
We, the City of Grass Valley, write to offer our support for Governor Newsom’s 2022-23 state budget proposal, the California Blueprint, that includes $30 million in one-time funding to support and expand the California Cultural Districts Program, in the hope that you, too, will support this proposal.

Pre-Covid Grass Valley-Nevada City Cultural Districts:

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Fund – all of which provided much needed income to artists, but also an important focus on local businesses.

Sincerely,
Ben Aguilar
Mayor of Grass Valley

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Item # 9.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Condon and Scotten Sports Fields Improvement Project – Authorization to Bid Recommendation: That Council 1) approve the findings that the project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) and 2) authorize the advertisement for bids
Prepared by: Bjorn P. Jones, PE, Assistant City Engineer Council Meeting Date: 02/22/2022 Date Prepared: 02/17/2022 Agenda: Administrative
Background Information: On November 23, 2021, Council approved the Park Project and Refunding lease agreement, including $6 million in financing to implement major parks improvements. As the first steps in enacting this vision of new and upgraded soccer and baseball field facilities, Staff is proposing the replacement of both the Condon and Scotten ball fields with artificial turf systems.

The Condon Park work would involve the complete replacement of the senior baseball field within the existing fence line, with artificial turf, along with associated drainage, concrete and fencing improvements. Work at Scotten School would occur as part of the long term agreement with the Grass Valley School District which allows the City to develop and operate the fields as a public space outside of school hours. Improvements would consist of replacement of the existing grass field with artificial turf, striped with lines for soccer fields of all sizes and lining for tee ball fields. Other new amenities would include a dedicated field access road and parking lot, concrete sidewalk and curbing, fencing and a new pre-fabricated restroom.

The improvements associated with this project are exempt from environmental review pursuant to Section 15301 “Existing Facilities” of the CEQA Guidelines.

Plans and specifications for the Condon and Scotten Sports Fields Improvement Project are being finalized by Engineering Division. At this time the total project cost is estimated at $2,500,000. Staff requests that Council authorize the bidding process for construction of this project.

Council Goals/Objectives: Construction of the Condon and Scotten Sports Fields Improvement Project executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – Recreation and Parks.

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Item # 10.

Fiscal Impact: The work is fully funded with the use of available Park Project Improvements Financing
Funds Available: Yes Account #: 300-406-64140
Reviewed by: ____ City Manager

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Item # 10.

DAR AVE.

SCOTTEN FIELD RESTORATION PLAN

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Item # 10.

Asphalt CONDON FIELD RESTORATION PLAN Page 30 Item # 10.

Grass Valley City CouncilFebruary 22, 2022

Grass Valley City Council
February 22, 2022