Grass Valley City Council
June 14, 2022

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, June 14, 2022 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.

Mayor Ben Aguilar, Vice Mayor Jan Arbuckle, Councilmember Bob Branstrom, Councilmember Hilary Hodge, Councilmember Tom Ivy

MEETING NOTICE
City Council welcomes you to attend the meetings electronically or in person at the City Hall Council Chambers, located at 125 E. Main St., Grass Valley, CA 95945. Regular Meetings are scheduled at 7:00 p.m. on the 2nd and 4th Tuesday of each month. Your interest is encouraged and appreciated.

This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/channel/UCdAaL-uwdN8iTz8bI7SCuPQ.

Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

Agenda materials, staff reports, and background information related to regular agenda items are available on the City’s website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com, subject to City staff’s ability to post the documents before the meeting.

Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting by calling (530) 274-4390, we are happy to accommodate.

City of Grass Valley, CA AGENDA June 14, 2022

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS

1. LGBTQ & Pride Month Proclamation
PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after 5pm will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item. There is a time limitation of three minutes per person for all emailed, voicemail, or in person comments, and only one type of public comment per person. For any items not on the agenda, and within the jurisdiction or interest of the City, please come to the podium at this time. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item is announced. When recognized, please begin by providing your name and address for the record (optional).

CONSENT ITEMS -All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action but Council action is required to do so (roll call vote).Unless the Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person.

2. Approval of the Regular Meeting Minutes of May 24th, 2022.

Recommendation: Council approve minutes as submitted.

3. Approval of the Special Meeting Minutes of May 19, 2022.

Recommendation: Council approve minutes as submitted.

4. Assembly Bill 361 Resolution
Recommendation: Adopt resolution R2022-49 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)

5. Local Emergency Proclamation (COVID-19)
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency

6. Local Emergency Proclamation (Drought Conditions)

City of Grass Valley, CA AGENDA June 14, 2022
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency

7. Local Emergency Proclamation (Winter Storm of December 27th, 2021) Recommendation: Winter Storm of December 27th,2021 proclamation declaring a Local State of Emergency

8. Identify the terms of reimbursement and other conditions for the fire department response away from their official duty station and assigned to an emergency incident as part of the California Fire Assistance Agreement (CFAA).

Recommendation: That Council 1) adopt Resolution No. 2022-30, identifying the terms and conditions for the fire departments response away from their official duty station and assigned to emergency incidents as part of California Fire Assistance Agreement (CFAA).

9. Regulations for candidates for elective office pertaining to candidate’s statements submitted to the voters at an election to be held on Tuesday, November 8, 2022 Recommendation: Adopt Resolution No. 2022-42 adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 8, 2022

10. Calling and Giving Notice of Holding a General Municipal Election on November 8, 2022 Recommendation: Adopt Resolution No. 2022-43 calling and giving notice of holding a General Municipal Election on Tuesday, November 8, 2022, for the election of two Council Members for the City of Grass Valley

11. Calling and Giving Notice of Holding a General Municipal Election on Tuesday, November 8, 2022 for two City Council Members and requesting consolidation with the statewide general election to be conducted by the County of Nevada Recommendation: Adopt Resolution No. 2022-44 calling and giving notice of holding a General Municipal Election on Tuesday, November 8, 2022, for the election of two City Council Members; and requesting consolidation with the statewide general election to be conducted by the County of Nevada.

12. Consideration of a one-year contract extension with Michael Baker International to assist with management and reporting services related to the City’s HOME and CDBG programs.

Recommendation: That Council authorize the Community Development Director to sign the one-year extension of the contract with MBI subject to legal review.

13. Consideration of a five-year contract renewal with Accela to continue with its permit tracking software program.

Recommendation: That Council authorize the City Manager to sign the five-year renewal agreement with Accela subject to legal review.

14. Extension of an agreement between the City and Nevada County for the County to provide building inspection, plan review, and other related building services for the City.

Recommendation: Authorize the Mayor to sign the attached Agreement between the City of Grass Valley and Nevada County for the provision of building services.

City of Grass Valley, CA AGENDA June 14, 2022

15. Road Maintenance and Rehabilitation Account Funding – Adopt Project List Recommendation: That Council adopt a Resolution to include Road Maintenance and Rehabilitation Account (RMRA) funding in the Fiscal Year 2022/23 budget and specifying a list of projects to be funded with RMRA funds.

16. Employment Agreement for Fire Investigation Services Recommendation: That Council 1) Approve R2022-41 for the Public Employees' Retirement System (PERS) for hiring of an annuitant for, fire investigation and special enforcement services related to investigation, prevention, and enforcement pursuant to Government Code Section 21224(a). Agreement subject to legal review

17. Appropriations Limit for Fiscal Year 2022-23
Recommendation: It is recommended that the City Council, by RESOLUTION, approve Resolution No. 2022-47 establishing the Appropriations Limit for the City of Grass Valley for the Fiscal Year 2022-23.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

18. City of Grass Valley 2022 Strategic Plan Update
Recommendation: That Council 1) receive the executive draft of the 2022 Strategic Plan update, which incorporates all comments to date; and 2) provide direction to staff on the executive draft of the 2022 Strategic Plan Update.

19. FY 2022-23 Proposed Budget Public Hearing
Recommendation: It is recommended that the City Council open Public Hearing and by RESOLUTION, approve Resolution No. 2022-48 approving the Proposed Budget for the City of Grass Valley and the Successor Agency for fiscal year 2022-23. A 4/5s vote of the City Council is required for adoption of the budget.

20. Adopt ten Resolutions confirming diagram and assessment and levying assessment, and requesting the County Auditor-Controller to place assessment on tax roll for FY 2021- 22 Landscaping and Lighting Districts (LLD) and Benefit Assessment Districts (AD) Recommendation: After conducting the public hearing, 1) adopt resolutions related to the Commercial (District No. 1988-1) Landscaping and Lighting Districts, as follows:

Resolution No. 2022-31 Confirming Diagram and Assessment and Levying Assessment for FY 2022-23 Assessment District No. 1988-1. Resolution No. 2022-32 Requesting the County Auditor to Place Assessment on Tax Roll-Landscaping and Lighting District No. 1988-1. 2) Adopt resolutions related to the Residential (District No. 1988-2) Landscaping and Lighting Districts as follows: Resolution No. 2022-33 Confirming Diagram and Assessment and Levying Assessment for FY 2022-23 Assessment District No. 1988-2. Resolution No 2022-34 Requesting the County Auditor to Place Assessment on Tax Roll-Landscaping and Lighting District No. 1988-2. 3) Adopt resolutions related to the Morgan Ranch Unit 7 (District 2003-1) Assessment District as follows: Resolution No 2022-35 Confirming Diagram and Assessment and Levying Assessment for FY 2022- 23 Assessment District No. 2003-1. Resolution No. 2022-36 Requesting the County Auditor to Place Assessment on Tax Roll - Morgan Ranch-Unit 7 Benefit Assessment

City of Grass Valley, CA AGENDA June 14, 2022
District No. 2003-1. 4) Adopt resolutions related to the Morgan Ranch West (District 2010-1) Assessment District as follows: Resolution No. 2022-37 Confirming Diagram and Assessment and Levying Assessment for FY 2022-23 Assessment District No. 2010-

1. Resolution No. 2022-38 Requesting the County Auditor to Place Assessment on Tax Roll - Morgan Ranch-West Assessment District No 2010-1. 5) Adopt resolutions related to the Ridge Meadows (District 2016-1) Assessment District as follows: Resolution No. 2022-39 Confirming Diagram and Assessment and Levying Assessment for FY 2022-23 Assessment District No. 2016-1. Resolution No. 2022-40 Requesting the County Auditor to Place Assessment on Tax Roll – Ridge Meadows Assessment District No 2016-1.

21. First Reading of Clean Up Ordinance 816
Recommendation: That Council: 1) conduct the public hearing for Ordinance 816; 2) introduce Ordinance 816, which amends the Grass Valley Municipal Code; and 3) waive the reading of the Ordinance in its entirety and read by title only.

ADMINISTRATIVE

22. Consideration of Waste Management’s annual fee adjustments and new fees for service
Recommendation: That Council adopt Resolution 2022-45 adjusting service rates to Waste Management’s fee schedule

BRIEF REPORTS BY COUNCIL MEMBERS

ADJOURN

POSTING NOTICE
This is to certify that the above notice of a meeting of The City Council, scheduled for Tuesday, June 14, 2022 at 7:00 PM was posted at city hall, easily accessible to the public, as of 5:00 p.m. Friday, June 10, 2022.
________________________
Taylor Day, Deputy City Clerk

PROCLAMATION

LGBTQ & PRIDE MONTH
JUNE 2022
Whereas, the City of Grass Valley is a welcoming community and exceptional place to love, learn, work, play, and raise a family; and
Whereas, the City of Grass Valley is a welcoming community and exceptional place to love, learn, work, play, and raise a family; and
Whereas, the nation was founded upon and is guided by a set of principles, including that every person has been created equal, that all have rights to their life, liberty and pursuit of happiness, and that all shall be afforded the full recognition and protection of the law; and Whereas, the City of Grass Valley recognizes the importance of equality and freedom, and is dedicated to fostering acceptance of all its citizens and preventing discrimination and bullying based on sexual orientation and gender identity; and
Whereas, the City of Grass Valley is strengthened by and thrives upon the rich diversity of ethnic, cultural, racial, sexual orientation and gender identities of its residents, all of which contribute to the vibrant character of the City; and
Whereas, many of the residents, students, City employees, and business owners within the City of Grass Valley who contribute to the enrichment of the City are a part of the LGBTQ+ community; and
Whereas, June has become a symbolic month in which the LGBTQ+ community and supporters come together in various celebrations of pride; now, therefore, be it NOW, THEREFORE, Be It Resolved that the Grass Valley City Council does herby proclaim the month of June 2022, as “LGBTQ+ Pride Month” annually in Grass Valley and encourage all residents to recognize the contributions made by members of the LGBTQ+ community and to actively promote the principles of equality and liberty.

Dated this XX day of MONTH YEAR
_____________________________ _____________________________ Ben Aguilar, Mayor Jan Arbuckle, Vice Mayor
________________________________
Hilary Hodge, Council Member
____________________________ _____________________________ Bob Branstrom, Council Member Thomas Ivy, Council Member

Item # 1.

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, May 24, 2022 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
Meeting called to order at 7:04 pm.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Sergeant Blakemore.

ROLL CALL

PRESENT
Council Member Bob Branstrom
Council Member Hilary Hodge
Vice Mayor Jan Arbuckle
Mayor Ben Aguilar
ABSENT
Council Member Tom Ivy

AGENDA APPROVAL -
Motion made to approve agenda by Vice Mayor Arbuckle, Seconded by Council Member Branstrom.

Voting Yea: Council Member Branstrom, Council Member Hodge, Vice Mayor Arbuckle, Mayor Aguilar

REPORT OUT OF CLOSED SESSION
Nothing to report.

INTRODUCTIONS AND PRESENTATIONS

1. Presentation by the Police Chief introducing new employees hired since the start of the COVID-19 pandemic as well as recognition of employees of the year.

Recognizing new employees since COVID: Diana Rodriguez, Brian Fish, Brandon Pengelley, Deshawn Smith (starting end of May), Carly Piper (starting early

Item # 2.

City of Grass Valley, CA MINUTES May 24, 2022
June), Hannah Bringolf, Tina West, Manny Hurtado, Christopher Quinn, Whitney Smith, Jesse Burmeister, Luke Reed
Employee's of the year since 2019: 2019 – Whiting, 2020 – Covella, 2021 – Brown Five Minute recess was taken.

PUBLIC COMMENT
Public comment in person: Diana Albert, Robin Davis, with the GVDA and Grass Valley Chamber, Matthew Coulter.

CONSENT ITEMS
In person public comment by Matthew Coulter & Sandra Spargo, gave a letter to the Council.

An added exhibit was amended to the minutes.

Motion made to approve consent as submitted by Vice Mayor Arbuckle, Seconded by Council Member Branstrom.

Voting Yea: Council Member Branstrom, Council Member Hodge, Vice Mayor Arbuckle, Mayor Aguilar

2. Approval of the Regular Meeting Minutes of May 10, 2022.

Recommendation: Council approve minutes as submitted.

3. Local Emergency Proclamation (COVID-19)
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency

4. Local Emergency Proclamation (Drought Conditions)
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency

5. Local Emergency Proclamation (Winter Storm of December 27th, 2021) Recommendation: Winter Storm of December 27th,2021 proclamation declaring a Local State of Emergency

6. Request for Proposals of Social Media Management Consultants Recommendation: That Council approve the RFP and direct staff to move forward with the procurement process.

7. Adoption of five Resolution of Intention to Order Improvements for Landscaping and Lighting Districts (LLD) – Annual Assessments for Fiscal Year 2022-23 and Benefit Assessment Districts (AD) – Annual Assessments for Fiscal Year 2022-23 and set public hearing on June 14, 2022
Recommendation: It is recommended that the City Council adopt five Resolutions (2022-25, 2022-26, 2022-27, 2022-28, 2022-29) of Intention for Commercial LLD #1988-1, Residential LLD #1988-2, Morgan Ranch Unit 7 A.D. #2003-1, Morgan Ranch West A.D. #2010-1 and Ridge Meadows A.D. and set public hearing on June 22, 2021.

The five Resolutions related to the Commercial and Residential Landscaping and Lighting Districts, the Morgan Ranch-Unit 7 Benefit Assessment District, the Morgan Ranch West Benefit Assessment District and Ridge Meadows Benefit Assessment District are as follows: 1.Resolution of Intention No. 2022-25 to Order Improvements

Item # 2.

City of Grass Valley, CA MINUTES May 24, 2022
Pursuant to the Landscaping and Lighting Act of 1972 – Assessment District No. 1988- 1, Commercial Landscaping and Lighting District. 2. Resolution of Intention No.2022- 26 to Order Improvements Pursuant to the Landscaping and Lighting Act of 1972 – Assessment District No, 1988-2, Residential Landscaping and Lighting District. 3. Resolution of Intention No. 2022-27 to Order Improvements Pursuant to the Benefit Assessment Act of 1982 (Sections 54703 and following, California Government Code; hereafter the “1982 Act”) – Morgan Ranch – Unit 7 Benefit Assessment District No. 2003-1. 4. Resolution of Intention No. 2022-28 to Order Improvements Pursuant to the Benefit Assessment Act of 1982 (Sections 54703 and following, California Government Code; hereafter the “1982 Act”) – Morgan Ranch West Benefit Assessment District No. 2010-1. 5. Resolution of Intention No. 2022-29 to Order Improvements Pursuant to the Benefit Assessment Act of 1982 (Sections 54703 and following, California Government Code; hereafter the “1982 Act”) – Ridge Meadows Benefit Assessment District No. 2016-1.

8. Extension of Hiring List for Firefighter
Recommendation: That Council extend the hiring list for firefighter until August 1, 2022.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Branstrom participated in the Wild edges productions and played the Owl.

He attended the Armed forces day, multiple many performing arts shows, and visited the opening of the new mural on Neal St. Councilmember Hodge got to visit south county and Nevada City and was pleased to see everyone coming out to support our entire community and don't forget to vote. Vice Mayor Arbuckle is pleased to welcome her new granddaughter.

She attended a transit services meeting, leagues of California Cities Board meeting, and the Armed Forces Day event downtown. Mayor Aguilar attended the Armed Forces Day event, and wants to Thank everyone who helped make the event successful. He also attended a press conference for grants, and wants everyone to be keep in mind that fire season is upon us.

ADJOURN
Meeting adjourned at 7:59 pm.
___________________________ ____________________________ Ben Aguilar, Mayor Taylor Day, Deputy City Clerk

Item # 2.

May 25,2022
Sandra Spargo
230 Elysian Place
Morgan Ranch
Grass Valley City Council
Grass Valley, CA 95945
Sincerely,
Re: Maintenance of the Morgan Ranch landscape easement that parallels Ridge Road Dear Council Members:
we have entered the red flag season. Fire engines scream down Flidge Road, past my Morgan Banch home.

The packet given to you on May 10--and my supporting testimony--laid out neglect of the landscape riaintenance, resuftihg in a block-long fie hazard that parallels Ridge Road. The easement is dry and plants are dring due to the drought. How will the City manage climate change?
ln the past 6-1/2years,l've approached the city multiple -times regarding malllelalce neglect. l,ve alio approached the City Council twice, on June 21 ,2O21,and May 10,2022. Fot reasons unknown to me, neglect has been persistent.

My thought is that if the City is financially unable to maintain the easement according to the gJidelinel of the Lighting and Landscaping Act, pefiaps the City should abandon the 5asement, returnlng it tothe 1g property owners whose lots comprise the easement.

Homeowner care could not be any worse than the current situation. ln addition, a prescriptive stormwater ditch is located on the entire easement and dumps direcly into Siate Creek. The majority of the ditch is maintained by homeowners or not. maintained by homeowners nor the City. The minority of the ditch that the City currenlly maintains could remain prescriptive--thus releasing the remainder of the ditch to homeowners, saving the City expensive maintenance.

This easement,s issues go back to 2oo1 , when the easement was established. lt's time to unwind and solve the issues.

Please know that if a fire occurs on the unmaintained easement--made-made or natural cauies--l will legally hold the City liable for damages to my home and property. This choice is being forced upon me.

I hope that the City will maintain the easement according to the Lighting and Landscaping Act that you are approving this evening.

I
Sandra Spargo
Y&"*ot'--*

Item # 2.

GRASS VALLEY
Special City Council Meeting
Thursday, May 19, 2022 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
Meeting called to order at 7:02 pm.

PLEDGE OF ALLEGIANCE
Mayor Aguilar led the Pledge of Allegiance.

ROLL CALL

PRESENT
Council Member Bob Branstrom
Council Member Hilary Hodge
Council Member Tom Ivy
Vice Mayor Jan Arbuckle
Mayor Ben Aguilar

AGENDA APPROVAL -
Motion made to approve agenda as submitted by Vice Mayor Arbuckle, Seconded by Council Member Hodge.

Voting Yea: Council Member Branstrom, Council Member Hodge, Council Member Ivy, Vice Mayor Arbuckle, Mayor Aguilar

REPORT OUT OF CLOSED SESSION
Nothing to report.

INTRODUCTIONS AND PRESENTATIONS

PUBLIC COMMENT -
No public comments.

CONSENT ITEMS.

Motion made to approve the consent item by Vice Mayor Arbuckle, Seconded by Council Member Hodge.

Voting Yea: Council Member Branstrom, Council Member Hodge, Council Member Ivy, Vice Mayor Arbuckle, Mayor Aguilar

Item # 3.

City of Grass Valley, CA MINUTES May 19, 2022

1. 4
th of July Fireworks Show
Recommendation: That Council approve the 2022 4th of July Fireworks Show

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

PUBLIC HEARING

ADMINISTRATIVE

2. FY 2022-23 Preliminary Budget Overview
Recommendation: It is recommended that the City Council, by MOTION, approve the FY 2022-23 Preliminary Budget and provide further direction to staff as it relates to the preparation of the FY 2022-23 Final Budget; and set June 14, 2022 as the date for the public hearing for the FY 2022-23 Final Budget.

Andy Heath, Finance Director, gave presentation to the council.

Discussion was had about the flexibility of the budget to change once the strategic plan is adopted.

Motion made to approve by motion the FY 2022-23 Preliminary Budget and provide further direction to staff as it relates to the preparation of the FY 2022-23 Final Budget; and set June 14, 2022 as the date for the public hearing for the FY 2022-23 Final Budget by

BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Ivy had nothing to report. Councilmember Hodge is looking forward to enjoying this weekend downtown and support local by shopping local. Councilmember Branstrom nothing to report. Vice Mayor Arbuckle was able to listened to a round table with a Deputy from FEMA talking about infrastructure. Mayor Aguilar is excited for this up coming Saturday and the Armed Forces Day event on Mill St., and urges every one to vote.

ADJOURN
Meet was adjourned at 7:50 pm.
___________________________ ____________________________ Ben Aguilar, Mayor Taylor Day, Deputy City Clerk

Item # 3.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Assembly Bill 361 Resolution
Recommendation: Adopt resolution R2022-49 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 6/14/2022 Date Prepared: 6/10/2022 Agenda: Consent
Background Information: On March 4, 2020, the Governor of California proclaimed a state of emergency pursuant to government code section 8625. Assembly Bill 361 went into effect October 1st, 2021, it allows legislative bodies to hold public meetings by teleconference without reference to otherwise applicable requirements in the Government Code section 54953(b)(3). The option for teleconferencing is allowed so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met: 1) State or local officials have imposed or recommended measures to promote social distancing. 2) The legislative body (City Council) is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees. 3) The legislative body (City Council) has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees. This action will allow City Council and all other legislative bodies to continue with virtual meetings as has been done throughout the COVID-19 pandemic. Live streamed meetings will continue to be available via the City’s website, as will the option to leave public comments in real time via voicemail or email.

Council Goals/Objectives: Approval of AB 361 Resolution executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: R2022-49

Item # 4.
266552.1
RESOLUTION NO. 2022-49

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY

AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL

AND OTHER LEGISLATIVE BODIES OF THE CITY PURSUANT TO GOVERNMENT CODE SECTION 54953(e)
WHEREAS, Government Code section 54953(e), as amended by Assembly Bill No. 361, allows legislative bodies to hold open meetings by teleconference without reference to otherwise applicable requirements in Government Code section 54953(b)(3), so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met:

1. State or local officials have imposed or recommended measures to promote social distancing.

2. The legislative body is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees.

WHEREAS, the Governor of California proclaimed a state of emergency pursuant to Government Code section 8625 on March 4, 2020; and
WHEREAS, the City Council previously adopted Resolution No. 59 on October 26, 2021 finding that the requisite conditions exist for the City Council and other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to conduct teleconference meetings under California Government Code section 54953(e); and
WHEREAS, Government Code section 54953(e)(3) requires the legislative body adopt certain findings by majority vote within 30 days of holding a meeting by teleconference under Government Code section 54953(e), and then adopt such findings every 30 days thereafter; and
WHEREAS, the City Council desires to continue holding its public meetings by teleconference consistent with Government Code section 54953(e), and to authorize other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to do the same.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRASS VALLEY DOES HEREBY RESOLVE AS FOLLOWS:

Item # 4.
266552.1
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Conditions are Met. The City Council hereby finds and declares the following, as required by Government Code section 54953(e)(3):

1. The City Council has reconsidered the circumstances of the state of emergency declared by the Governor pursuant to his or her authority under Government Code section 8625; and

2. The state of emergency continues to directly impact the ability of members of the City Council and other legislative bodies of the City to meet safely in person.

Section 3. Meeting Requirements. All meetings held pursuant to Government Code section 54953(e) shall comply with the requirements of that section and all other applicable provisions of the Ralph M. Brown Act (Government Code section 54950 et seq.).

Section 4. Regular Findings. Pursuant to Government Code section 54953(e)(3), if the Town Council desires to continue holding its public meetings by teleconference consistently with Government Code section 54953(e), it shall make findings not later than 30 days after the meeting at which this Resolution was adopted, and every 30 days thereafter, as required by that section.

Section 5. Effective Date. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of City of Grass Valley, this 14th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Ben Aguilar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ __________________________
Taylor Day, Deputy City Clerk Michael Colantuono, City Attorney

Item # 4.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (COVID-19)
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 6/14/2022 Date Prepared: 6/7/2022 Agenda: Consent
Background Information: On March 5, 2020 the City Manager, acting as the Director of Emergency Services for the City of Grass Valley and the Disaster Council (Vice Mayor Aguilar and Councilmember Arbuckle), declared a local State of Emergency to ensure emergency personnel can obtain equipment and resources in the most timely and effective manner. In accordance with the Emergency Services Act Section 8630 (b) the governing body must ratify the declared emergency within 7 days for it to remain in effect. On March 10, 2020, at the Grass Valley City Council Meeting, the City Council approved Resolution 2020-09, Proclamation of Local Emergency. The City Council shall review, at its regularly scheduled meeting until the local emergency is terminated, the need for continuing the local emergency.

Council Goals/Objectives: Continuance of the proclamation declaring a Local State of Emergency due to prepare against coronavirus COVID-19 executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The changing variants of COVID19 make it very difficult to anticipate the Fiscal Impact moving forward. For FY 2021/22, it appears the impacts will be minimal compared to previous years, but due to the constantly changing impacts of COVID-19 the actual fiscal impact may change.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None

Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (Drought Conditions) Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 6/14/2022 Date Prepared: 6/7/2022 Agenda: Consent
Background Information: On May 10, 2021, Governor Newsom modified a State of Emergency Proclamation that declared that a State of Emergency to exist in California due to severe drought conditions to include 41 counties, including Nevada County. The Proclamation directed state agencies to partner with local water suppliers to promote conservation through the Save Our Water campaign, a critical resource used by Californians during the 2012-2016 drought. Some municipalities have already adopted mandatory local water-saving requirements, and many more have called for voluntary water use reductions.

Nevada Irrigation District (NID) declared a drought emergency throughout the District’s service area on April 28, 2021, which includes portions of the City of Grass Valley, and requested that customers conserve 10 percent of their normal water usage. Both NID and Nevada City have now mandated at least 20% conservation requirements.

On June 22, 2021, City Council approved Resolutions No. 2021-41 declaring a local emergency due to drought conditions and No.2021-42 mandating water conservation.

All treated Water Customers are required to reduce water use by 20%.

Council Goals/Objectives: This resolution executes portions of work tasks towards achieving/maintaining Strategic Plan – Water and Wastewater Systems and Underground Infrastructure. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The Fiscal Impact to the Water Fund should minor, but if the drought continues for several years the impact could be more significant.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager

Item # 6.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (Winter Storm of December 27th, 2021) Recommendation: Winter Storm of December 27th,2021 proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 6/14/2022 Date Prepared: 6/7/2022 Agenda: Consent
Background Information: Due to conditions of extreme peril to the safety of persons and property have arisen within the City of Grass Valley, caused by the winter storm of December 26 and 27, 2021 which has cut power, downed trees, blocked roads and created other hazards to health and human safety commencing on or about 12:00 midnight on the 26th day of December, 2021, at which time the City Council of the City of Grass Valley was not in session. The city found it necessary to proclaim the existence of a local emergency throughout the city.

Council Goals/Objectives: This resolution executes portions of work tasks towards achieving/maintaining Strategic Plan – Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The Fiscal Impact of the December 2021 Storm is being estimated at $590,000 for City related property and public right of way. Hopefully, about 75% of these cost should be reimbursable due to the County of Nevada and the State of California declaring a State of Emergency for our area.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager

Item # 7.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Identify the terms of reimbursement and other conditions for the fire department response away from their official duty station and assigned to an emergency incident as part of the California Fire Assistance Agreement (CFAA).

Recommendation: That Council 1) adopt Resolution No. 2022-30, identifying the terms and conditions for the fire departments response away from their official duty station and assigned to emergency incidents as part of California Fire Assistance Agreement (CFAA).

Prepared by: Mark Buttron- Fire Chief
Council Meeting Date: June 14, 2022 Date Prepared: May 23, 2022 Agenda: Consent
Background Information: The CFAA agreement is used for response to incidents within California which require large resource commitments. These deployments are most noticeable in the summer during wildland season when our fire engines and personnel are deployed throughout the State in support of other agencies. The CFAA is the negotiated reimbursement mechanism for local government fire agency responses through the California Fire Service and Rescue Emergency Mutual Aid System. The terms and conditions that outline the methods of reimbursement are recommended for developing business practices when responding under the Mutual Aid System. In compliance with the CFAA agencies must provide to Cal OES a MOU or resolution stating employees are reimbursed portal to portal, from incident dispatch to return of incident.

Council Goals/Objectives: Exceptional Public Safety consistent with the City of Grass Valley Strategic Plan
Fiscal Impact: N/A
Funds Available: N/A Account #:

Reviewed by:

Item # 8.

RESOLUTION NO. 2022-30

RESOLUTION OF THE CITY OF GRASS VALLEY IDENTIFYING THE TERMS AND

CONDITIONS FOR THE FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT.

WHEREAS, the City of Grass Valley Fire Department is a public agency located in the County of Nevada, State of California
WHEREAS, it is the City of Grass Valley Fire Department desire to provide fair and legal payment to all its employees for time worked; and
WHEREAS, the City of Grass Valley Fire Department has in its employee, fire department response personnel including: Fire Chief, Battalion Chief, Fire Captain, Fire Engineer, Firefighter, and Fleet Supervisor (Mechanic) and
WHEREAS, the City of Grass Valley Fire Department will compensate its employees portal to portal while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response; and
WHEREAS, the City of Grass Valley Fire Department will compensate its employees overtime in accordance with their current Memorandum of Understanding while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Grass Valley, that:

1. Personnel shall be compensated according to the Memorandum of Understanding (MOU), Personnel Rules and Regulations, and/or other directives that identifies personnel compensation in the workplace

2. In the event a personnel classification does not have an assigned compensation rate, a “Base Rate” as set forth in an organizational policy, administrative directive or similar document will compensate such personnel.

3. The City of Grass Valley Fire Department will maintain a current salary survey or acknowledgement of acceptance of the “base rate” on file with the California Governor’s Office of Emergency Services, Fire Rescue Division

4. Personnel will be compensated (portal to portal) beginning at the time of dispatch to return of jurisdiction when equipment and personnel are in service and available for agency response.

5. Fire department response personnel include: Fire Chief, Battalion Chief, Fire Captain, Fire Engineer, and Firefighter and Fleet Supervisor (mechanic)

Item # 8.

ADOPTED as a Resolution of the Council of the City of Grass Valley at a meeting thereof held on June 14th, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:
_________________________________
Ben Aguilar, Mayor
ATTEST: _________________________________
Taylor Day, City Clerk
APPROVED AS TO FORM: _________________________________
Michael Colantuono, City Attorney

Item # 8.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Regulations for candidates for elective office pertaining to candidate’s statements submitted to the voters at an election to be held on Tuesday, November 8, 2022
Recommendation: Adopt Resolution No. 2022-42 adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 8, 2022
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 6/14/2022 Date Prepared: 6/7/2022 Agenda: Consent
Background Information: California Election Codes require the City Council adopt a resolution establishing regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an election to be held on Tuesday, November 8, 2022. This resolution requires that the candidates pay the sum of $325.00 (this is an estimated cost and may be more or less as at this time the county has not set a cost as yet but in order to comply with the elections code this resolution needed to be placed on this agenda) to the County of Nevada for the cost of printing the candidate’s statement in English in the main voter pamphlet. Additional costs may be incurred if the candidate requests that the statement be translated into other languages other than English. This is strictly optional and there is no requirement for the candidates to file a statement to be printed in the pamphlet.

The City Clerk will begin issuing nomination papers and candidates statements on July 18, 2022. This process will end August 12, 2022. Additional information regarding the election will be forthcoming.

Council Goals/Objectives: Strategic Goal #6: Inclusive Community Involvement and Leadership – Oversee successful election
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: City Manager Attachments: R2022-42

Item # 9.
1 RESOLUTION NO. 2022-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY,

CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a general municipal election, including costs of the candidate’s statement.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GRASS VALLEY, as follows:

1. GENERAL PROVISIONS.

Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held on November 8, 2022, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations.

The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

2. FOREIGN LANGUAGE POLICY.
a. Pursuant to state law, the candidate’s statement must be translated and printed in Spanish at the candidate’s request.
b. Pursuant to the Voting Rights Act, the City is required to translate candidate’s statements in other languages as requested. c. The City Clerk shall have all candidate’s statements translated into the languages requested and have them printed in the voter’s pamphlet upon request.

3. PAYMENT.
a. The candidate shall be required to pay the estimated sum of $325.00 to the County of Nevada for the cost of printing the candidate’s statement in English in the main voter pamphlet. This is an estimate and may be more or less than $325.00. b. The candidate shall be required to pay an additional sum, as specified in the Nevada County Candidate's Handbook, per translation for printing of the candidate's statement in languages other than English.

4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package.

5. The City Clerk shall provide each candidate or the candidate's representative a copy of this resolution at the time nominating petitions are issued.

Item # 9.
2 6. All previous resolutions establishing Council policy on payment for candidate’s statements are repealed.

7. This resolution shall apply only to the election to be held on November 8, 2022 and shall then be repealed.

ADOPTED as a resolution of the Council of the City of Grass Valley at a meeting thereof held on the 14th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________
Ben Aguilar, MAYOR
ATTEST: ________________________________________
Taylor Day, Deputy City Clerk
APPROVED AS TO FORM:
______________________________________
Michael G. Colantuono, City Attorney

Item # 9.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Calling and Giving Notice of Holding a General Municipal Election on November 8, 2022
Recommendation: Adopt Resolution No. 2022-43 calling and giving notice of holding a General Municipal Election on Tuesday, November 8, 2022, for the election of two Council Members for the City of Grass Valley
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 6/14/2022 Date Prepared: 6/7/2022 Agenda: Consent
Background Information: State election laws require the City to take specific actions prior to holding an election for City Council members. Two Council Members terms expire this year and are up for election. Those positions are held by Council Members Ben Aguilar and Hilary Hodge. The attached resolution adopts the requirements to call and provide the required notice for the election.

The City Clerk will begin issuing nomination papers and candidates statements on July 18, 2022. This process will end August 12, 2022. Additional information regarding the election will be forthcoming.

Council Goals/Objectives: Strategic Goal #6: Inclusive Community Involvement and Leadership – Oversee successful election
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: City Manager
Attachments: R2022-43

Item # 10.

RESOLUTION NO. 2022-43

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY,

CALIFORNIA, CALLING AND GIVING NOTICE OF HOLDING A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE

ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO CHARTER CITIES.

WHEREAS, under the provisions of the laws relating to Charter Cities in the State of California, a General Municipal Election shall be held on November 8, 2022, for the election of Municipal Officers; and

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, CALIFORNIA DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Pursuant to the requirements of the laws of the State of California relating to Charter Cities, there is called and ordered to be held in the City of Grass Valley, California, on Tuesday, November 8, 2022 a General Municipal Election for the purpose of electing two (2) members of the City Council for the full term of four years.

SECTION 2. That the General Municipal Election is consolidated with the Statewide General Election to be conducted by the County of Nevada on November 8, 2022.

SECTION 3. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding Municipal Elections.

ADOPTED as a resolution of the Council of the City of Grass Valley at a meeting thereof held on the 14th day of June, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________
Ben Aguilar, MAYOR
ATTEST:
________________________________________
Taylor Day, Deputy City Clerk
APPROVED AS TO FORM:
________________________________________
Michael Colantuono, City Attorney

Item # 10.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Calling and Giving Notice of Holding a General Municipal Election on Tuesday, November 8, 2022 for two City Council Members and requesting consolidation with the statewide general election to be conducted by the County of Nevada Recommendation: Adopt Resolution No. 2022-44 calling and giving notice of holding a General Municipal Election on Tuesday, November 8, 2022, for the election of two City Council Members; and requesting consolidation with the statewide general election to be conducted by the County of Nevada.

Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 6/14/2022 Date Prepared: 6/9/2022 Agenda: Consent
Background Information: Since two Council member positions are expiring, it is necessary that the City Council adopt a resolution to hold an election. The City has traditionally held Council elections on the date of the statewide general election, which this year is on November 8, 2022. Therefore, the resolution also requests the County of Nevada consolidate the election of the Council Members with the statewide general election. The two Council Members terms that expire this year are held by Council Members Ben Aguilar and Hilary Hodge.

The Deputy City Clerk will begin issuing nomination papers on July 18, 2022. This process will end August 12, 2020. Additional information regarding the election will be forthcoming.

Council Goals/Objectives: Strategic Goal #6: Inclusive Community Involvement and Leadership – Oversee successful election
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: City Manager
Attachments: R2022-44

Item # 11.

RESOLUTION NO. 2022-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY,

CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL

MUNICIPAL ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE

PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO

CHARTER CITIES AND REQUESTING CONSOLIDATION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 WHEREAS, under the provisions of the Charter a General Municipal Election shall be held on November 8, 2022 for the purpose of electing two (2) members of the City Council for the full term of four years; and

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE

CITY OF GRASS VALLEY, CALIFORNIA DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Pursuant to the requirements of the laws of the State of California relating to Charter cities, there is called and ordered to be held in the City of Grass Valley, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing two (2) members of the City Council for the full term of four years.

SECTION 2. That the General Municipal Election is consolidated with the Statewide General Election to be conducted by the County of Nevada on November 8, 2022.

SECTION 3. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 10. The polls for an election shall be open on the day of said election in accordance with the California Elections Code.

SECTION 11. The municipal election hereby called for November 2, 2022, shall be and is hereby ordered consolidated with the statewide general election to be held within the City on said date. The election shall be held and conducted, election officers appointed, voting precincts designated, ballots printed, polls opened and closed, ballots counted and returned, returns canvassed, results declared, and all other proceedings incidental to and connected with the election shall be regulated and done in accordance with the provisions of law regulating the election as specified herein. The Board of Supervisors of Nevada County, and the Nevada County Registrar of Voters, are hereby requested to order the consolidation of the municipal election herein called with the statewide general election to be held within the City on said date, and the Board and the Registrar of Voters are hereby authorized to canvass the returns of said municipal elections and said municipal election shall be held in all respects as if there were only one election and form of ballot shall be provided for the general election. The County shall certify results of the canvass of the returns of said municipal election to the City Council which shall thereafter declare the results thereof.

Item # 11.

SECTION 15. The City Clerk is hereby authorized and directed to publish this resolution or any required notice as required by law and to transmit, for receipt no later than July 6th, 2022, a certified copy of this resolution to the Nevada County Board of Supervisors, County Clerk / Recorder - Elections Division, and to any other appropriate office of Nevada County.

ADOPTED as a resolution of the Council of the City of Grass Valley at a meeting thereof held on the 14th of June 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________
Ben Aguilar, MAYOR
ATTEST:
_______________________________________
Taylor Day, Deputy City Clerk
APPROVED AS TO FORM:
________________________________________
Michael G. Colantuono

Item # 11.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Consideration of a one-year contract extension with Michael Baker International to assist with management and reporting services related to the City’s HOME and CDBG programs.

Recommendation: That Council authorize the Community Development Director to sign the one-year extension of the contract with MBI subject to legal review.

Prepared by: Thomas Last, Community Development Director Council Meeting Date: 6/14/2022 Date Prepared: 6/07/2022 Agenda: Consent
Background Information: Since 2014, Michael Baker International (MBI) has provided staff assistance in the portfolio management and reporting requirements for the City’s HOME and CDBG (Community Development Block Grants) programs. This support was needed following the staff reorganization that took place in early 2014. HOME is the City’s First Time Home Buyer program that uses grants and program income to provide low-interest loans to assist moderate and low-income residents with the purchase of their first home. The CDBG program has been used in the past to fund housing rehabilitation projects for low- and moderate-income residents and with business loans.

As these loans are paid, the funds are returned to the City (called program income) and can be used to fund additional HOME loans or can be used to supplement other CDBG grants (e.g. Memorial Park project). MBI provides services for new HOME loans, specifically guiding and qualifying applicants through the process, and with the quarterly and annual monitoring requirements for the HOME and CDBG programs. The costs for these consultant services are paid by program income and/or through new HOME grants received by the City.

The state’s Housing and Community Development Department (HCD) requires all agencies that contract for HOME and CDBG management services to go through a new procurement, or request for proposals (RFP), process every five (5) years. Previously the state requirement was every 3 years. The current agreement with MBI was established to correspond with the state’s previous 3-year procurement cycle.

Therefore, staff supports this one-year extension to correspond with the state’s new requirements. If the City continues to contract this service beyond next year, a new RFP process will be required.

Council Goals/Objectives: This item supports the City’s goals associated with providing efficient government services.

Item # 12.

Fiscal Impact: Costs associated with this service are paid with program income earned from CDBG and HOME loan programs.

Funds Available: Yes Account #: 233-304 & 241-303
Reviewed by: __ City Manager
Attachments: Proposed Agreement

Item # 12.
ichael Baker

INTERNATIONAL
\NP. Make a Di^erence
June 6, 2022
Thomas Last, Community Development Director

CITY OF GRASS VALLEY
125 East Main Street
Grass Valley, California 95945
RE: PROPOSAL TO EXTEND CONTRACT STAFF SERVICES FOR
FY 2022/2023 GRANT MANAGEMENT AND REPORTING
Dear Mr. Last:

Per the City of Grass Valley's direction to extend the existing Agreement dated June 20, 2018 (Agreement) an additional one (1) year as allowed by the State of California's Housing & Community Development, Michael Baker International (Michael Baker) is pleased to submit this proposal to extend the Agreement for an additional year. Michael Baker will continue to provide HOME and CDBG grant program reporting, monitoring, subordinations, and assistance with the City's First Time Homebuyer Program, as well as other administrative assistance, in accordance with the budget presented in Attachment A hereto. We understand the details of the City's hlOME and CDBG programs, including program income, loan processing, subordination requests, borrower monitoring, and the critical functions of record-keeping and fiscal management. All work described herein will be performed under and subject to the terms and conditions set forth in the Agreement.

Shannon Andrews will be the lead in continuing to provide you this assistance. Other Michael Baker staff will be available to provide back-up technical support as needed.

Please acknowledge your acceptance and approval of this agreement extension by signing in the space provided below. We sincerely appreciate the opportunity to submit this proposal and look forward to continuing to assist the City of Grass Valley with its HOME- and CDBG-funded activities. If you have any questions, please contact Shannon Andrews at (562) 202-0893 or by email at shannon. andrews mbakerintl. com.

Sincerely,
V,y^^-
William Hoose
Michael Baker International
Associate Vice President
Signed: June 6 2022
MBAKERINTL.COM
Agreement Extension Approved By:

Tom Last
City of Grass Valley
Community Development Director
Signed:
2729 Prospect Park Drive. Suite 220 Rancho Cordova, CA 95670 P: (916) 361-3384 F: (916) 361-1574

Item # 12.

Thomas Last, Community Development Director
June 6, 2022

ATTACHMENT A: BUDGET
Task Description Project Project Environmental Admin Expenses Director Manager Specialist
Totals
$175 $135 $100
TASK: GRANT MANAGEMENT AND REPORTS
A) FY 2022-2023 HOME FTHB Pl - Activity Delivery Fee
$75
$4.250
B) FY 2022-2023 Home Reports
Hours 0 40
C) FY 2022-2023 CDBG Reports
Hours 0 20
$0 40 hours
Subtotal: $5.400
0 0 $0 20 hours
Subtotal: $2.700
D) FY 2022-2023 Loan Portfolio Management (includes annual and 5-year recertifications, demand statements, and full reconveyances)
HOME Monitoring
Hours 0 40 0 0 $0 40 hours
CDBG Monitoring
Hours 0 30 0 0 $0 30 hours
Subtotal: $9,450
E) Default or Short Sale Loan Assistance (On-Call) - per default or short sale loan reprocessing $2,500 F) Subordinations (On-Call) - per subordination request $550 Total Costs (excluding Tasks A, E. & F which are flat rates to be charged) $17, 550 In addition to the tasks above, the City of Grass Valley issued Amendment No. 1 on October 21, 2020 to add grant administration services for the City's 2019 HOME funded First-Time Homebuyer Program totaling $37,000. Of that amount, we have expended $4,604 for Task G and $0 for Task H. We are proposing to carry over the balance of both those tasks to the 2022-2023 fiscal year. We also respectfully request an increase in Task H to account for increased costs from $24,500 to $37,500. All costs for both tasks below are still 100% reimbursable by HCD:

G) 19-HOME-14968 General Administration
H) 19-HOME-14968 Activity Delivery Costs (6 FTHB loans) $7,896
$37.50
Travel and Expenses
To reduce costs, Michael Baker staff will communicate and coordinate with City staff through email, phone, and mail. We do not anticipate any travel to the City

Item # 12.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Consideration of a five-year contract renewal with Accela to continue with its permit tracking software program.

Recommendation: That Council authorize the City Manager to sign the five-year renewal agreement with Accela subject to legal review.

Prepared by: Thomas Last, Community Development Director Council Meeting Date: 6/14/2022 Date Prepared: 6/08/2022 Agenda: Consent
Background Information: In 2003, the City signed a contract with Accela to create a new permit tracking system for the City to improve the building and planning permit tracking process. The contract has been extended multiple times and Accela is proposing another multi-year extension. The City currently has seven licenses with Accela to utilize the software program. One of the licenses are dedicated to, and paid for by, the Nevada County Assessor’s Office, which utilizes the program for property tax purposes. All other licensees are used by city staff to create and track building and planning permits. The system has been recently expanded to allow applications and plans to be submitted and tracked digitally. Additionally, applicants can now access the system to apply for and track their permits. The cost for the 7 licenses starts at $22,234.09 and increases to $25,024.66 by the fifth year. Staff supports this extension and requests Council approve the action noted above.

Council Goals/Objectives: This item supports the City’s goals associated with providing efficient government services.

Fiscal Impact: Costs associated with this software are paid from the general fund. One license is paid by Nevada County Assessor’s Office.

Funds Available: Yes Account #: 100-301, 100-302
Reviewed by: __ City Manager
Attachments: Proposed Service Agreement

Item # 13.
20201023

ACCELA SUBSCRIPTION SERVICES AGREEMENT
This Accela Subscription Services Agreement (this “Agreement”) is entered into as of the date of the applicable Order, as defined below, that incorporates these terms (the “Effective Date”) by and between Accela, Inc. and the entity identified in such Order (“Customer”).

1. DEFINITIONS.

1.1 "Accela System" means the information technology infrastructure used by or on behalf of Accela in performing the Subscriptions Services, including all computers, software (including but not limited to Accela Software), hardware, databases, electronic systems (including database management systems), and networks, whether operated directly by Accela or its third party suppliers.

1.2 "Aggregate Data" means data and information related to Customer's use of the Subscription Services, including anonymized analysis of all data processed in the Subscription Services, that is used by Accela in an aggregate and anonymized manner, including compiling statistical and performance information related to the provision and operation of the Services.

1.3 "Authorized User" means one named employee, contractor or agent of Customer (each identified by a unique email address) for whom Customer has purchased a subscription to the Subscription Services and who is authorized by Customer to access and use the Services under the rights granted to Customer pursuant to this Agreement.

1.4 “Consulting Services” means packaged or time and materials consulting, review, training or other services (but excluding Subscription and Support Services) delivered by Accela to Customer pursuant an Order. The current Consulting Services Policy is available at www.accela.com/terms/.

1.5 “Customer Data” means the content, materials, and data that Customer, Authorized Users, and External Users enter into the Subscription Services. Customer Data does not include any component of the Subscription Services, material provided by or on behalf of Accela, or Aggregate Data.

1.6 “Documentation” means the then-current technical and functional user documentation in any form made generally available by Accela for the Subscription Services.

1.7 “External Users” means third party users of the Subscription Services that access the public-facing interfaces of the Subscription Services to submit queries and requests to facilitate communications between such third party and Customer.

1.8 “Intellectual Property Rights” means any patent rights (including, without limitation, patent applications and disclosures), copyrights, trade secrets, know-how, and any other intellectual property rights, in all cases whether or not registered or registrable and recognized in any country or jurisdiction in the world.

1.9 “Order” means an Accela order form or other mutually acceptable document fully executed between Customer and Accela that incorporates this Agreement.

1.10 “Service Availability Policy” means the Service Availability and Security Policy located at www.accela.com/terms/.

1.11 “Subscription Services” means the civic administration services, comprised of the Accela System, Software, and Support Services, to which Customer may license access to in accordance with the termsherein.

1.12 “Software” means any licensed software (including client software for Authorized Users’ devices) and Documentation that Accela uses or makes available as part of the Subscription Services.

Item # 13.
20201023

1.13 “Support Services” means those technical and help services provided by Accela in accordance with the Software Support Services Policies (SaaS) located at www.accela.com/terms/.

1.14 “Subscription Period” means the duration of Customer’s authorized use of the Subscription Services as designated in the Order.

2. USAGE AND ACCESS RIGHTS.

2.1 Right to Access. Subject to the terms and conditions of this Agreement, Accela hereby grants to Customer a limited, non-exclusive, non-transferable right and license during the Subscription Period, to permit: (i) Authorized Users to access and use the internal and administrative interfaces of the Subscription Services in accordance with the Documentation to support Customer’s internal business purposes and (ii) its External Users the ability to access and use the publicly available interfaces to submit requests and information to Customer. Each instance of the Subscription Service shall be provisioned with the amount of storage set forth in the Order and additional storage may be purchased at the then-current rates.

2.2 Support Services & Service Availability. During the Subscription Period, Accela shall provide to Customer the Support Services specified in the Order and shall make all commercially reasonable efforts to attain the service levels specified in the applicable policies. The remedies set forth in the Support Services and Service Availability Policy are the sole and exclusive remedies for any breach of the service levels. Customer grants Accela a royaltyfree, worldwide, transferable, sub- licensable, irrevocable, perpetual license to use or incorporate into its software or services any suggestions or other feedback provided by Customer or Authorized Users relating to the operation or features of the Subscription Services.

2.3 Purchasing Consulting Services. Customer may purchase Consulting Services from Accela by executing an Order for such services. All prices are exclusive of travel and expenses, which will be invoiced at actual cost, without markup, and will comply with the Consulting Services Policy located at www.accela.com/terms/ or as otherwise agreed in the applicable Order. If applicable, one Consulting Services day shall be equal to eight (8) hours.

2.4 Restrictions on Use. Customer shall not, and shall not permit others to: (i) use or access the Subscription Services in any manner except as expressly permitted by the Agreement, including but not limited to, in a manner that circumvents contractual usage restrictions set forth in this Agreement; (ii) license, sub-license, sell, re-sell, rent, lease, transfer, distribute, time share or otherwise make any portion of the Subscription Services available for access by third parties except as otherwise expressly provided herein; (iii) use the Subscription Service in a way that: (a) violates or infringes upon the rights of a third party; or (b) stores or transmits libelous, tortious, or otherwise unlawful material or malicious code or viruses; (iv) create derivative works, reverse engineer, decompile, disassemble, copy, or otherwise attempt to derive source code or other trade secrets from or about any of the Subscription Services (except to and only to the extent such rights are proscribed by law); (v) interfere with or disrupt the security, integrity, operation, or performance of the Subscription Services; (vi) access, use, or provide access or use to the Subscription Services or Documentation for the purposes of competitive analysis or the development, provision, or use of a competing software, SaaS or product or any other purpose that is to Accela’s detriment or commercial disadvantage; (vii) provide access to the Subscription Services to competitors of Accela; (viii) access or use components of the Subscription Service not licensed by Customer; (ix) use or allow the use of the Subscription Services by anyone located in, under the control of, or that is a national or resident of a U.S. embargoed country or territory or by a prohibited end user under Export Control Laws (as defined in Section

12.3, Compliance with Laws); (x) remove, delete, alter or obscure any trademarks, Documentation, warranties, or disclaimers, or any copyright, trademark, patent or other intellectual property or proprietary rights notices from any Subscription Services; or (xi) access or use the Subscription Services in, or in association with, the design, construction, maintenance, or operation of any hazardous environments, systems or applications, any safety response systems or other safety-critical applications, or any other use or application in which the use or failure of the Subscription Services could lead to personal injury or severe physical or property damage.

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2.5 Ownership. Accela retains all Intellectual Property Rights, including all rights, title and license to the Subscription Service, Software, Accela System, Support Services, Consulting Services, and Aggregate Data, any related work product of the foregoing and all derivative works thereof by whomever produced; provided however, that to the extent such materials are delivered to Customer as part of the Subscription Services, Consulting Services or Support Services then Customer shall receive a limited license consistent with the terms of Section 2 to use such materials during the Subscription Period.

2.6 Customer’s Responsibilities. Customer will: (i) be responsible for meeting Accela’s applicable minimum system requirements for use of the Subscription Services set forth in the Documentation; (ii) be responsible for Authorized Users’ compliance with this Agreement and for any other activity (whether or not authorized byCustomer) occurring under Customer’s account; (iii) be solely responsible for the accuracy, quality, integrity and legality of Customer Data; (iv) use commercially reasonable efforts to prevent unauthorized access to or use of the Subscription Services and Customer Data under its account, and notify Accela promptly of any such unauthorized access or use, and; (v) use the Subscription Services only in accordance with the applicable Documentation, laws and government regulations.

3. PAYMENT TERMS.

3.1 Purchases Directly from Accela. Except as otherwise set forth in an Order, Subscription fees shall be invoiced annually in advance and such fees shall be due and payable on the first day of the Subscription and on each anniversary thereafter for each renewal, if any. All other invoices shall be due and payable net thirty (30) from the date of the applicable invoice. All amounts payable to Accela under this Agreement shall be paid by Customer in full without any setoff, deduction, debit, or withholding for any reason. Any late payments shall be subject to an additional charge of the lesser of 1.5% per month or the maximum permitted by law. All Subscription Services fees are exclusive of any taxes, levies, duties, withholding or similar governmental assessments of any nature (collectively, "Taxes"). If any such Taxes are owed or payable for such transactions, they shall be paid separately by Customer without set-off to the fees due Accela.

3.2 Purchases from Authorized Resellers. In the event that Customer has purchased any products or services through a reseller, subject to these terms, any separate payment arrangements and terms shall be exclusively through such reseller and Accela is not a party to such transactions. Accela’s sole obligations are set forth herein and Customer acknowledges that its rights hereunder may be terminated for non-payment to such third party.

4. CONFIDENTIALITY. As used herein, "Confidential Information" means all confidential information disclosed by a one party to this Agreement to the other party of this Agreement whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information that: (i) is or becomes generally known to the public without breach of any obligation owed to the disclosing party; (ii) was known to the receiving party prior to its disclosure without breach of any obligation owed to the disclosing party; (iii) is received without restriction from a third party without breach of any obligation owed to the disclosing party; or (iv) was independently developed by the receiving party. Each party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but in no event less than reasonable care) not to disclose or use any Confidential Information except as permitted herein, and will limit access to Confidential Information to those of its employees, contractors and agents who need such access for purposes consistent with this Agreement and who are bound to protect such Confidential Information consistent with this Agreement. The receiving party may disclose Confidential Information if it is compelled by law to do so, provided the receiving party gives the disclosing party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the disclosing party's request and cost, to contest, limit, or protect the disclosure.

5. CUSTOMER DATA.

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20201023

5.1 Ownership. Customer reserves all its rights, title, and interest in and to the Customer Data. No rights are granted to Accela hereunder with respect to the Customer Data, except as otherwise set forth explicitly in Section

5. 5.2 Usage. Customer shall be responsible for Customer Data as entered in to, applied or used in the Subscription Services. Customer acknowledges that Accela generally does not have access to and cannot retrieve lost Customer Data. Customer grants to Accela the non-exclusive right to process Customer Data (including personal data) for the sole purpose of and only to the extent necessary for Accela: (i) to provide the Subscription Services; (ii) to verify Customer’s compliance with the restrictions set forth in Section 2.4 (Restrictions on Use) if Accela has a reasonable belief of Customer’s non-compliance; and (iii) as otherwise set forth in this Agreement. Accela may utilize the information concerning Customer’s use of the Subscription Services (excluding any use of Customer’s Confidential Information) to improve Subscription Services, to provide Customer with reports on its use of the Subscription Services, and to compile aggregate statistics and usage patterns by customers using the Subscription Services.

5.3 Use of Aggregate Data. Customer agrees that Accela may collect, use and disclose Aggregate Data derived from the use of the Subscription Services for industry analysis, benchmarking, analytics, marketing and other business purposes. All Aggregate Data collected, used and disclosed will be in aggregate form only and will not identify Customer, its Authorized Users or any third parties utilizing the Subscription Services.

6. WARRANTIES AND DISCLAIMERS.

6.1 Subscription Services Warranty. During the Subscription Period, Accela warrants that Subscription Services shall perform materially in accordance with the applicable Documentation. As Customer’s sole and exclusive remedy and Accela’s entire liability for any breach of the foregoing warranty, Accela will use commercially reasonable efforts to: (a) repair the Subscription Services in question; (b) replace the Subscription Services in question with those of substantially similar functionality; or (c), after making all commercially reasonable attempts to do the foregoing, terminate the applicable Subscription Services and refund all unused, prepaid fees paid by Customer for such non-compliant Subscription Services.

6.2 Consulting Services Warranty. For ninety (90) days from the applicable delivery, Accela warrants that Consulting Services shall be performed in a professional and workmanlike manner. As Customer’s sole and exclusive remedy and Accela’s entire liability for any breach of the foregoing warranty, Accela willuse commercially reasonable efforts to (a) re-perform the Consulting Services in a compliant manner; or, after making all commercially reasonable attempts to do the foregoing, (b) refund the fees paid for the non-compliant Consulting Services.

6.3. Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN, ACCELA MAKES NO WARRANTY OF ANY KIND,

WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND SPECIFICALLY DISCLAIMS ALL IMPLIED

WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, SECURITY, FITNESS FOR APARTICULAR PURPOSE OR NON-INFRINGEMENT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW.

6.4. Cannabis-Related Activities. If Customer purchases any Subscription Services for use with any cannabisrelated activities, the following additional disclaimers shall apply: Accela is considered a software service provider to its customers and not a cannabis related business or agent thereof. In addition to the foregoing, Accela only retains Subscription Services fees of this Agreement from its Customer for general software services, a state or local government agency, and does not retain these fees from any type of External Users. It is the sole responsibility of the Customer to offer state law compliant services, which may be coordinated and facilitated through the use of the Subscription Services. Accela makes no representations, promises, or warranties with respect to the legality, suitability, or otherwise regarding any third party provider, including partners, and have no responsibility or liability with respect to services provided to Customer by such third parties.

7. INDEMNIFICATION. Accela will defend (or at Accela’s option, settle) any third party claim, suit or action brought against Customer to the extent that it is based upon a claim that the Subscription Services, as furnished by Accela hereunder, infringes or misappropriates the Intellectual Property Rights of any third party, and will pay any costs,

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20201023
damages and reasonable attorneys’ fees attributable to such claim that are finally awarded against Customer, provided that Customer provides: (a) Accela notice of such claim as soon practical and in no event later than would reasonably permit Accela to respond to such claim, (b) reasonable cooperation to Accela, at Accela’s expense, in the defense and/or settlement of such claim and (c) Accela the sole and exclusive control of the defense, litigation and settlement of such claim. In the event that Accela reasonably believes, in its sole discretion, that such claim may prevail or that the usage of the Subscription Services may be joined, Accela may seek to: (a) modify the Subscription Services such that it will be non-infringing (provided such modification does not materially reduce the functionality or performance of Customer’s installed instance); (b) replace the Subscription Services with a service that is non-infringing and provides substantially similar functionality and performance; or, if the first two options are not commercially practicable, (c) terminate the remainder of the Subscription Period and refund any, pre-paid, unused fees received by Accela. Accela will have no liability under this Section 7 to the extent any claims arise from (i) any combination of the Subscription Services with products, services, methods of a third party; (ii) a modification of the Subscription Services that were either implemented by anyone other than Accela or implemented by Accela in accordance with Customer specifications; (iii) any use of the Subscription Services in a manner that violates this Agreement or the instructions given to Customer by Accela; (iv) a version of the Subscription Services other than the current, fully patched version, provided such updated version would have avoided the infringement; or (v) Customer’s breach of this Agreement. THIS SECTION 7 STATES THE ENTIRE

OBLIGATION OF ACCELA AND ITSLICENSORSWITH RESPECT TO ANY ALLEGED OR ACTUAL INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS RELATED TO THIS AGREEMENT.

8. LIMITATION OF LIABILITY. EXCEPT FOR LIABILITY ARISING OUT OF EITHER PARTY’S LIABILITY FOR DEATH OR PERSONAL INJURY OR CUSTOMER’S BREACH OF SECTION 2, NEITHER PARTY’S AGGREGATE LIABILITY FOR

DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO

USE THE SERVICE, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, SHALL EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER HEREUNDER IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE INCIDENT. EXCEPT FOR LIABILITY ARISING OUT OF CUSTOMER’S BREACH OF SECTION 2 OR EITHER PARTY’S

LIABILITY FOR DEATH OR PERSONAL INJURY, IN NO EVENT SHALL EITHER PARTY OR ANY OTHER PERSON OR ENTITY

INVOLVED IN CREATING, PRODUCING OR DELIVERING THE SERVICE BE LIABLE FOR ANY INCIDENTAL, SPECIAL,

EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR LOSS OF GOODWILL,

SERVICE INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR

SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO

USE THE SUBSCRIPTION SERVICES, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY. THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT A

PARTY HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE, AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.

9. SECURITY. Accela has implemented commercially viable and reasonable information security processes, policies and technology safeguards to protect the confidentiality and integrity of Customer Data, personal data protect against reasonably anticipated threats. Customer acknowledges that, notwithstanding security features of the Subscription Services, no product, hardware, software or service can provide a completely secure mechanism of electronic transmission or communication and that there are persons and entities, including enterprises, governments and quasi- governmental actors, as well as technologies, that may attempt to breach any electronic security measure. Subject only to its limited warranty obligations set forth in Section 6, Accela will have no liability for any such security breach. Customer further acknowledges that the Subscription Services is not guaranteed to operate without interruptions, failures, or errors. If Customer or Authorized Users use the Subscription Services in any application or environment where failure could cause personal injury, loss of life, or other substantial harm, Customer assumes any associated risks and will indemnify Accela and hold it harmless against those risks.

10. THIRD PARTY SERVICES. Customer may choose to obtain a product or service from a third party that is not directly produced by Accela as a component of the Subscription Services (“Third Party Services”) and this may include third party products resold by Accela. Accela assumes no responsibility for, and specifically disclaims any liability, warranty or obligation with respect to, any Third Party Service or the performance of the Subscription

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Services (including Accela’s service level commitment) when the Subscription Services are used in combination with or integrated with Third Party Services.

11. TERM AND TERMINATION.

11.1 Agreement Term. This Agreement shall become effective on the Effective Date and shall continue in full force and effect until the expiration of any Subscription Periods set forth in an applicable Order governed by the Agreement.

11.2 Subscription Periods & Renewals. Subscription Periods begin as specified in the applicable Order and, unless terminated earlier in accordance with this Agreement, continue for the term specified therein. Except as otherwise specified in the applicable Order, (a) all Subscription Services will automatically renew for additional Subscription Periods equal to the expiring Subscription Period, unless either party gives the other at least sixty (60) days’ notice of non-renewal before the end of the relevant Subscription Period and (b), Orders may only be cancelled or terminated early in accordance with Section 11.3. Subscription Services renewals may be subject to an annual increase, for which Accela shall provide Customer notice prior to the renewal of the Subscription Period. In the event of any non-renewal or other termination, Customer’s right to use the Subscription Services will terminate at the end of the relevant Subscription Period.

11.3 Termination or Suspension for Cause. A party may terminate this Agreement and Subscription Services license granted hereunder for cause upon thirty (30) days’ written notice to the other party of a material breach if such breach remains uncured at the expiration of such thirty (30) day period. Either party may terminate immediately if the other party files for bankruptcy or becomes insolvent. Accela may, at its sole option, suspend Customer’s or any Authorized User’s access to the Subscription Services, or any portion thereof, immediately if Accela: (i) suspects that any person other than Customer or an Authorized User is using or attempting to use Customer Data; (ii) suspects that Customer or an Authorized User is using the Subscription Services in a way that violates this Agreement and could expose Accela or any other entity to harm or legal liability; (iii) is or reasonably believes it is required to do so by law or court order or; (iv) Customer’s payment obligations are more than ninety (90) days past due, provided that Accela has provided at least thirty (30) days’ notice of such suspension for delinquent payment. Should Customer terminate this Agreement for cause, Accela will refund a pro-rata portion of unused, pre-paid fees.

11.4 Effect of Termination. If this Agreement expires or is terminated for any reason: (i) within thirty (30) calendar days following the end of Customer’s final Subscription Period, upon Customer’s request Accela provided Customer Data and associated documents in a database dump file; provided that Customer pays (a) all costs of and associated with such copying, as calculated at Accela’s then-current time-and-materials rates, and (b) any and all unpaid amounts due to Accela; (ii) licenses and use rights granted to Customer with respect to Subscription Services and intellectual property will immediately terminate; and (iii) Accela’s obligation to provide any further services to Customer under this Agreement will immediately terminate, except as mutually agreed between the parties. If the Subscription Services are nearing expiration date or are otherwise terminated, Accela will initiate its data retention processes, including the deletion of Customer Data from systems directly controlled byAccela.

Accela’s current Data Storage Policy can be accessed www.accela.com/terms/.

11.5 Survival. Sections 2.5 (Ownership and Proprietary Rights), 4 (Confidentiality), 6.3 (Disclaimer), 8 (Limitation of Liability), 11.4 (Effect of Termination), 11.5 (Surviving Provisions), and 12 (General Provisions) will survive any termination or expiration of this Agreement.

12. GENERAL.

12.1 Notice. Except as otherwise specified in this Agreement, all notices, permissions and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery; (ii) three days after sending registered, return receipt requested, post or; (iii) one day after sending by commercial overnight carrier. Notices will be sent to the address specified by the recipient in writing when entering into this Agreement or establishing Customer’s account for the Subscription Services.

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12.2 Governing Law and Jurisdiction. This Agreement and any action related thereto will be governed by the laws of the State of California without regard to its conflict of laws provisions. The exclusive jurisdiction and venue of any action related to the subject matter of this Agreement will be the state and federal courts located in the Northern District of California and each of the parties hereto waives any objection to jurisdiction and venue in such courts.

12.3 Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this Agreement including, but not limited to, export laws and regulations of the United States and other applicable jurisdictions. Further, in connection with the services performed under this Agreement and Customer’s use of the Subscription Services, the parties agree to comply with all applicable anti-corruption and anti-bribery laws, statutes and regulations.

12.4 Assignment. Customer may not assign or transfer this Agreement, whether by operation of law or otherwise, without the prior written consent of Accela, which shall not be unreasonably withheld. Any attempted assignment or transfer, without such consent, will be null and void. Subject to the foregoing, this Agreement will bind and inure to the benefit of the parties, their respective successors and permitted assigns.

12.5 Publicity. Notwithstanding anything to the contrary, each party will have the right to publicly announce the existence of the business relationship between parties without disclosing the specific terms of the Agreement.

12.6 Miscellaneous. No failure or delay by either party in exercising any right under this Agreement will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement will remain in effect. Accela will not be liable for any delay or failure to perform under this Agreement to the extent such delay or failure results from circumstances or causes beyond the reasonable control of Accela. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or similar relationship between the parties. This Agreement, including any attachments hereto as mutually agreed upon by the parties, constitute the entire agreement between the parties concerning its subject matter and it supersedes all prior communications, agreements, proposals or representations, written or oral, concerning its subject matter. No modification, amendment, or waiver of any provision of this Agreement will be effective unless in writing and signed by a duly authorized representative of each party against whom the modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary, no additional or conflicting terms or conditions stated in any of Customer’s purchase order documentation or otherwise will be incorporated into or form any part of this Agreement, and all such terms or conditions shall be null andvoid.

In WITNESS WHERE OF, the parties have indicated their acceptance of the terms of this Agreement by their signatures below
ACCELA, INC. CUSTOMER:

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

Item # 13.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Extension of an agreement between the City and Nevada County for the County to provide building inspection, plan review, and other related building services for the City.

Recommendation: Authorize the Mayor to sign the attached Agreement between the City of Grass Valley and Nevada County for the provision of building services.

Prepared by: Thomas Last, Community Development Director Council Meeting Date: 6/14/2022 Date Prepared: 6/07/2022 Agenda: Consent
Background Information: Since July 2014, the City has had a contract with Nevada County to provide the City’s primary or back up support for building plan check and inspection services. On May 29, 2019, the signed a contract for supplemental building services with a private consulting firm while maintaining the contract with the County.

Staff would like to maintain the contract with Nevada County to continue that working relationship. Attached is a one-year extension of the existing agreement with the County. The continuation of this contract will provide staff with flexibility to provide effective building services to the community.

Council Goals/Objectives: The contract will meet the City’s Strategic Plan goal of providing high performance government and quality customer service.

Fiscal Impact: Building services are paid from account 100-302. These funds are budgeted from year to year and paid through fees collected from building permits.

Funds Available: Yes Account #: 100-302
Reviewed by: __ City Manager
Attachments: Proposed Agreement

Item # 14.

EXTENSION OF AGREEMENT

BETWEEN THE CITY OF GRASS VALLEY AND COUNTY OF NEVADA

FOR THE PROVISION OF BUILDING SERVICES

PREAMBLE
This Agreement is made between the County of Nevada (hereinafter “COUNTY”) and the City of Grass Valley (hereinafter “CITY”), effective July 1, 2022. In consideration for this Agreement, COUNTY will provide CITY with building services and resources described herein, and CITY will pay COUNTY for said services and resources in accordance with the terms, conditions, and rates described herein.

TERMS OF AGREEMENT

1. General
COUNTY, through its Community Development Agency, will provide CITY with building department services on an “as needed” basis as described herein.

2. Period of the Agreement
This Agreement shall be effective July 1, 2022 through June 30, 2023, unless terminated earlier by either party upon thirty (30) days written notice to the other party.

If requested by CITY, COUNTY shall cooperate with CITY and contractors to ensure a smooth transition at the time of termination of this Agreement, regardless of the nature or timing of the termination. COUNTY shall cooperate with CITY to accomplish a transition of the services being terminated to CITY or to any replacement provider designated by CITY.

Such transition services shall be subject to the billing rates described in Section 5 below.

3. Services to be provided by County

3.1. COUNTY will provide a building inspector to CITY to complete building inspections on an as-needed basis. CITY must approve of assigned inspector.

3.2. COUNTY inspector services will include the following tasks as requested and as time allows:

3.2.2. Customer service requests related to existing and proposed projects.

3.2.3. Complete basic administrative tasks as associated to building inspections and project plan reviews.

3.2.4. Provide code enforcement inspections and provide appropriate code and state law references for violations pertaining to the building code.

3.3. COUNTY to provide plan review services at COUNTY offices as project submittal demands increase. The City Community Development Director, City Building Official, and County Director of Building, if needed, will review and determine which plan reviews are sent to COUNTY for review. COUNTY plan review fees shall cover the costs of the 1st and 2nd reviews. Should additional plan reviews be needed, the COUNTY fees shall be based on the hourly billing rate per the schedule of hourly billing services shown in Section 5 of this Agreement. COUNTY to provide clear, concise, and thorough plan review comment letters from which design professionals, contractors,

Item # 14.

Agreement for Building Services
City of Grass Valley and County of Nevada
2 business owners, and homeowners can work from and understand. Should COUNTY inspector first check in at COUNTY offices prior to arrival at CITY office, inspector can deliver plan review approval and comment letters upon arrival at CITY.

3.4. COUNTY, upon receipt of a plan review at its offices, shall provide CITY with an estimated plan review turn-around schedule. COUNTY commits to completing plan reviews for the more common projects within two weeks, and within 4 weeks for larger and more complex projects.

3.5. COUNTY to provide Building Official services as needed.

3.6. COUNTY to provide review and approval of grading plans and associated inspections.

3.7. COUNTY to provide Certified Access Specialist (CASP) services as requested.

3.8. COUNTY will apply CITY’s code and administrative procedures for all services provided under this Agreement.

3.9. COUNTY to provide CITY with a monthly invoice that provides sufficient details for all expenditures and charges. Invoice to include reasonable documentation of expenses incurred, including but not limited to timesheets and plan review reimbursements noted in 4.4 below.

4. CITY Responsibilities

4.1. CITY to notify COUNTY 24 hours prior to building services at CITY being needed, and/or if the need is expected to be less than 2 hours. COUNTY to complete regular administrative tasks associated to inspection information processing from COUNTY offices.

4.2. City to notify County a minimum of four (4) weeks in advance when services are needed for an extended period of time to accommodate planned absences and training of CITY staff.

4.3. CITY, if need for inspection services is less than 2 hours, agrees to pay a 2-hour minimum per day for inspection services.

4.4. CITY to provide cover letter with all plan reviews conducted at COUNTY offices specifying the total plan review fee collected by CITY, and the portion to be provided to the COUNTY for its service.

4.5. CITY to pay COUNTY 65% of the plan review fee collected for plans reviewed by COUNTY offices under section 3.4 above. CITY and COUNTY will monitor this percentage and may increase the percentage up to 70%. An increase shall be based on a review that ensures both the CITY’S and COUNTY’s plan review costs are adequately recouped. COUNTY shall provide no less than sixty (60) days’ written notice of any percentage increase.

4.6. CITY will conduct all reviews and appeals of decisions and determinations made by COUNTY staff acting under section 3 above.

Item # 14.

Agreement for Building Services
City of Grass Valley and County of Nevada
3 5. Rates for Services and Support

5.1. Schedule for Hourly Billing Services:

Service Description Hourly Rate
Building Official and/or CASp Services $126.00
Customer Service and General Administration $76.00
Building Inspection $79.00
Overtime (over 8 hour day) Time and a half
Reimbursable Expenses Time and Materials
Plan Reviews
65% of City Plan
Review Fee.

Minimum plan
review fee is
$160.74
Emergency Call Out
Time and a half (2-
Hour Minimum)

5.2. Rate Adjustments
All rates shall be subject to annual adjustment to reflect the actual cost of providing services. Labor rates shall be based on the Countywide Cost Plan as approved by the office of the State Controller. COUNTY will provide CITY with no less than sixty (60) days written notice prior to any rate adjustments.

6. Contact Persons
For CITY OF GRASS VALLEY
Thomas Last, Community Development Director
125 East Main Street
Grass Valley, CA 95945
(530) 274-4711
For the COUNTY OF NEVADA:

Craig Griesbach, Director of Building
950 Maidu Avenue
Nevada City, CA 95959
(530) 265-1583

7. Notices
All notices required by this Agreement shall be sent first-class mail or personally delivered to the persons and addresses set forth in above. Such addresses may be amended from time to time by the parties, which shall not be deemed or construed an amendment to this Agreement.

Item # 14.

Agreement for Building Services
City of Grass Valley and County of Nevada
4 8. Authority
CITY and COUNTY represent that they have the authority to enter into this Agreement and perform its terms. Each party warrants that the individuals signing this Agreement have the legal authority to do so and bind each party to perform the obligations set forth herein.

9. Mutual Indemnity
The CITY shall indemnify, defend and hold harmless the COUNTY and its officers, officials, employees, agents and volunteers from any and all liabilities, claims, demands, damages, losses and expenses (including, without limitation, defense costs and attorney fees) which result from the alleged negligent acts, errors or omissions of the CITY, its employees or agents, and COUNTY employees for acts or omissions resulting from performance under Section 3 of this agreement.

COUNTY agrees to indemnify, defend and hold harmless the CITY and its officers, officials, employees, agents and volunteers from any and all liabilities, claims, demands, damages, losses and expenses (including, without limitation, defense costs and attorney fees) which result from the alleged gross negligence or willful misconduct, of its employees acting under Section 3. COUNTY additionally agrees to indemnify and defend CITY for any breach of contract or alleged negligence, error, or omission of its employees acting outside of Section

3. 10. Miscellaneous Provisions
Time is of the essence in this Agreement and all parties agree to proceed with due diligence to fulfill its terms. This Agreement shall be interpreted in accordance with the laws of the State of California, and the exclusive jurisdiction and venue over any litigation arising here from shall be the appropriate court of Nevada County, California. This Agreement contains the entire agreement between the parties with regard to all matters contained herein and supersedes all previous discussions, representations, and correspondence between the parties. If any provision of this Agreement shall be declared void, voidable, illegal or unenforceable by any court of competent jurisdiction, administrative panel or arbitration panel, such declaration or finding shall not void or cancel the other provisions of this Agreement, which shall remain binding upon the parties. No modification of this Agreement may be made except in a recorded writing signed by all parties that is approved in the manner required by California law for contracting with government agencies. This Agreement may be signed in counterparts, each of which shall constitute an original and collectively shall constitute one instrument. The parties hereto have independently reviewed this Agreement and no presumption shall arise from the fact that it was prepared by or at the request of either party. The parties shall fully cooperate with each other in performance of this Agreement, including execution of any and all reasonably required documents and take any reasonably required further acts.

11. Employee Status
Notwithstanding the parties’ mutual indemnity under section 9, the CITY and COUNTY are each responsible for all benefits, salaries, and other employer duties for their respective employees.

Item # 14.

Agreement for Building Services
City of Grass Valley and County of Nevada
5 IN WITNESS WHEREOF, the CITY OF GRASS VALLEY and COUNTY OF NEVADA have executed this agreement on the day and year set forth below.

COUNTY OF NEVADA CITY OF GRASS VALLEY
___________________________ ___________________________ Honorable Susan Hoek Ben Aguilar
Chair, Board of Supervisors Mayor
Dated: Dated:

Attest:
__________________________ __________________________
Clerk of the Board of Supervisors City Clerk
Approved as to Form:
___________________________ __________________________
County Counsel Michael Colantuono, City Attorney

Item # 14.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Road Maintenance and Rehabilitation Account Funding – Adopt Project List Recomendation: That Council adopt a Resolution to include Road Maintenance and Rehabilitation Account (RMRA) funding in the Fiscal Year 2022/23 budget and specifying a list of projects to be funded with RMRA funds.

Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 06/14/2022 Date Prepared: 06/09/2022 Agenda: Consent
Background Information: California State Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was passed by the Legislature and signed into law by the Governor in April 2017 in order to address significant transportation infrastructure funding shortfalls statewide. SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Grass Valley are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. SB 1 requires the City of Grass Valley to provide a specific list of projects proposed to receive funding from RMRA funding, including a description and location of each proposed project.

Overall, the City of Grass Valley is scheduled to receive an estimated $293,139 in RMRA funding in Fiscal Year 2022/23. Staff recommends that the FY 2022/23 budget and specifically the 21/22 Annual Street Rehabilitation Project budget, include the full $293,139 in RMRA funds. The project was previously proposed in FY 2021/22, partially funded with 21/22 RMRA funds amd will continue to utilize RMRA apportionments in the upcoming fiscal year.

The 21/22 Annual Street Rehab Project will focus on basic maintenance and rehabilitation of the street infrastructure, with proposed locations including Clark Street, Lucas Lane, Clipper Lane, Pine Street, Miners Trail and French Avenue. Staff requests that Council adopt the attached Resolution specifying the list of RMRA funded projects in the CIP Budget.

Council Goals/Objectives: Utilization of RMRA funding executes portions of work tasks towards achieving/maintaining Strategic Plan – Community Safety and City Infrastructure Investment.

Fiscal Impact: The City of Grass Valley will receive an estimated $293,139 in 22/23 RMRA funding which will supplement an estimated $254, 801 in 21/22 RMRA fuding to fully fund the project.

Funds Available: N/A Account #: 300-406-61330
Reviewed by: _____ City Manager

Item # 15.

RESOLUTION NO. 2022-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY

AUTHORIZING THE INCLUSION OF ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDS IN THE FISCAL YEAR 2022/23 BUDGET AND INCORPORATING A LIST OF PROJECTS FUNDED BY SENATE BILL 1

C:\Users\MeetingsOfficeUser\AppData\Local\Temp\tmp5347.tmp WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Grass Valley are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Grass Valley must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Grass Valley will receive an estimated $293,139 in RMRA funding in Fiscal Year 2022/23 from SB 1; and
WHEREAS, the funding from SB 1 will help the City of Grass Valley continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City of Grass Valley has undergone a robust public process to ensure public input into our community’s transportation priorities; and WHEREAS, the funding from SB 1 will help the City of Grass Valley maintain and rehabilitate various streets and add active transportation infrastructure throughout the City, this year and in numerous similar projects into the future; and WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City of Grass Valley streets are in a “at-risk” condition and funding from SB 1 will increase the overall quality of the street system over the next decade to help bring City streets into a “good” condition; and
WHEREAS, the funding from SB 1 and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide; and

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:

1. The 2022/23 fiscal year budget include an estimated $293,139 in Road Maintenance and Rehabilitation Account revenue.

2. The attached list of previously proposed and adopted projects, will also utilize Fiscal Year 2022/23 RMRA Funds in their delivery.

Item # 15.

RESOLUTION NO. 2022-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY

AUTHORIZING THE INCLUSION OF ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDS IN THE FISCAL YEAR 2022/23 BUDGET AND INCORPORATING A LIST OF PROJECTS FUNDED BY SENATE BILL 1

C:\Users\MeetingsOfficeUser\AppData\Local\Temp\tmp5347.tmp

3. With the relisting of previously proposed projects, the City reaffirms to the public and the State the City’s intent to fund these projects with RMRA revenues:

ADOPTED as a Resolution by the City Council of the City of Grass Valley at a regular meeting thereof held on the 14th day of June 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Ben Aguilar, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ _______________________________ Michael G. Colantuono, City Attorney Taylor Day, Deputy City Clerk

Item # 15.

SB 1 - ROAD MAINTENANCE AND REHABILITATION ACCOUNT

PROJECTS
PROJECT TITLE: 2021/22 ANNUAL STREET REHABILITATION PROJECT PROJECT STATUS: Previously adopted, multi-year project proposed for supplemental funding PROJECT DESCRIPTION: Road Maintenance and Rehabilitation Account (RMRA) projects will resurface or repave several streets throughout the City of Grass Valley. Streets are selected and prioritized based on the City’s Pavement Management System in order to most effectively address deferred maintenance on the local street system and prioritize the delivery of basic street maintenance and rehabilitation projects. Complete Streets components, including accessible curb ramp replacement and bicycle lanes installation, will be incorporated in project scope of work in accordance with the City’s Active Transportation Plan goals.

PROJECT LOCATION: The following locations are tentatively scheduled for road maintenance and rehabilitation in Fiscal Year 2022/23:
• Clark Street
• Lucas Lane
• Miners Trail
• Clipper Lane
• Pine Street
• French Avenue
ESTIMATED PROJECT SCHEDULE: It is anticipated that the project will be completed before the end of the fiscal year in which the project is identified.

ESTIMATED USEFUL LIFE: Many factors can affect a pavement’s useful life, including the quality of the subgrade, drainage conditions, traffic loads, etc. Typically, the City of Grass Valley expects a 20 year useful life out of the pavement overlay/pavement replacement treatment proposed with this project.

Item # 15.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Employment Agreement for Fire Investigation Services Recommendation: That Council 1) Approve R2022-41 for the Public Employees' Retirement System (PERS) for hiring of an annuitant for, fire investigation and special enforcement services related to investigation, prevention, and enforcement pursuant to Government Code Section 21224(a). Agreement subject to legal review Prepared by: Mark Buttron- Fire Chief
Council Meeting Date: 06/14/2022 Date Prepared: 06/08/2022 Agenda: Consent
Background Information: Deputy Fire Marshal Jeff Wagner (ret) retired from the Grass Valley Fire Department December 29th, 2015. Deputy Fire Marshal Wagner (ret) possess the requisite specialized skills and methodological techniques of fire investigation. Additional duties may include fire prevention, code enforcement, special enforcement duties, and vegetation management oversight.

Council Goals/Objectives: Exceptional Public Safety consistent with the City of Grass Valley Strategic Plan
Fiscal Impact: Funding has been programmed into the Fiscal Year 22.23 Budget Funds Available: Yes Account #:

Reviewed by: City Manager
Attachments: Resolution 2022-41

Item # 16.
158159.1
Resolution 2022-41

RESOLUTION OF THE CITY OF GRASS VALLEY REQUESTING

APPROVAL OF PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS)

FOR HIRING OF ANNUITANT FOR TEMPORARY TRAINING AND FIRE

INVESTIGATION SERVICES PURSUANT TO GOVERNMENT CODE
SECTION 21224(a)
WHEREAS, the City of Grass Valley is in need of ongoing fire investigation services, due to the retirement of personnel who performed these services and the lack of training for performance of these specialized services in existing personnel; and WHEREAS, the City of Grass Valley has promoted a new Deputy Fire Marshal Investigator in training, who will, over time, be trained to perform fire investigation services; and
WHEREAS, training and mentoring of the newly promoted personnel to provide these specialized services is anticipated to take several months and in the meanwhile, the need for extra help to perform these specialized services remains; and WHEREAS, the City has identified a prior employee—former Deputy Fire Marshall Jeff Wagner--who possesses the specialized skills needed to provide fire fighter training and mentoring for existing personnel and perform fire investigation services, which is a function of firefighter and suppression services; and WHEREAS, former Deputy Fire Marshall Jeff Wagner is a Public Employees Retirement System (PERS) annuitant, who retired from City of Grass Valley service on December 29, 2015 and is willing to accept temporary employment with the City of Grass Valley to provide the extra help needed within the parameters of Government Code Section 21224(a), as reflected in the attached Exhibit A Employment Agreement; and
WHEREAS, Government Code Section 7522.56(f)(4) provides an exception from the 180-day "wait" period following the date of retirement for hiring a PERS annuitant to perform the function of a firefighter; and
WHEREAS, the City seeks approval from PERS that the hiring of former Deputy Fire Marshall Jeff Wagner to provide extra help to perform specialized services including training and mentoring of the newly promoted Deputy Fire Marshall and fire investigation services for a limited duration, not to exceed 960 hours within a fiscal year and for an hourly rate consistent with the parameters of Government Code Section 21224(a) shall not trigger reinstatement for this PERS annuitant.

Item # 16.
158159.1
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Grass Valley requests that PERS approve employment of PERS annuitant, former Deputy Fire Marshall Jeff Wagner, to perform specialized training and mentoring of a newly appointed Deputy Fire Marshall/Fire Investigator and fire investigation services for a limited duration, which shall not exceed 960 hours per fiscal year as necessary until existing full time staff has been trained or otherwise recruited to provide these services as set forth in the Employment Agreement attached as Exhibit A.

The City Clerk shall certify to the passage and adopt of this Resolution and enter it in the book of original Resolutions.

PASSED AND ADOPTED by the following vote on June 14th, 2022 AYES:

NOES:

ABSENT:

ABSTAIN:

Ben Aguilar. Mayor
ATTEST:

Taylor Day, City Clerk
APPROVED AS TO FORM:

Michael G. Colantuono, City Attorney

Item # 16.
158149.1

CITY OF GRASS VALLEY

EMPLOYMENT AGREEMENT WITH JEFF WAGNER

TO PERFORM SPECIALIZED AND

TEMPORARY PUBLIC SAFETY SERVICES AS

DEPUTY FIRE MARSHAL/FIRE INVESTIGATOR
This agreement is entered into July 01, 2022 by and between the CITY OF GRASS VALLEY, a municipal corporation, hereafter referred to as the “City” and Jeff Wagner, hereafter referred to as “Employee”.

WHEREAS, the City is in need of fire investigation services, which are specialized skills and a function of firefighting and fire suppression and which are normally provided by City employees; and
WHEREAS, the City employs a Deputy Fire Marshal/Fire Investigator who requires training and mentoring to develop the specialized skills necessary for the position; and
WHEREAS, the City is in need of a limited duration employee to provide training and mentoring for the Deputy Fire Marshal/Fire Investigator as well as to provide such services while the Deputy Fire Marshal/Fire Investigator develops those specialized skills; and
WHEREAS, Jeff Wagner was previously employed by the City of Grass Valley as its Deputy Fire Marshal before his retirement on December 29, 2015, and possesses the requisite specialized skills needed by the City and is available to provide mentoring and training for the City’s existing Deputy Fire Marshal/Fire Investigator employee as well as to provide actual fire investigation and fire safety inspection services, which are a function of fire suppression services, on a temporary basis; and
WHEREAS, Jeff Wagner as a Public Employees Retirement System (“PERS”) annuitant, is limited in his ability to accept public employment pursuant to Government Code sections 21224(a) and may not work more than 960 hours within a fiscal year; and WHEREAS, Jeff Wagner is able to provide temporary assistance to the City of Grass Valley under the terms of this Agreement and within the constraints of Government Code section 21224(a) as a PERS retired annuitant and City desires to hire Jeff Wagner on these terms to provide specialized services of a limited duration.

NOW THEREFORE, in consideration of the above stated desires and the mutual covenants, terms and conditions, herein contained, the parties hereto mutually and freely agree as follows:

Item # 16.
158149.1
SECTION 1 – EMPLOYMENT CONDITIONS AND DUTIES
a. Employee is appointed by and shall serve at the pleasure of the Fire Chief and City Manager as a Deputy Fire Marshal/Fire Investigator. Employee has performed his due diligence to confirm with PERS that he may accept temporary appointment as a PERS annuitant.
b. The Employee shall be responsible for duties as described in the Deputy Fire Marshal/Fire Investigator job description of the City of Grass Valley as well as providing mentoring and training to other City employees who will be required to perform fire investigation services for the City, including the Deputy Fire Marshal/Fire Investigator.

SECTION 2 – EMPLOYMENT TERM
a. The City agrees to employ Employee and Employee agrees to be employed and remain in the employment of the City for a term beginning July 1, 2022 and ending not later than June 30th, 2023 or 960 hours worked, whichever comes first. This is an at-will position and Employee has no property interest in his position. b. Nothing in this agreement shall prevent, limit, or otherwise interfere with the rights of the Employee to serve other entities or engage in similar activities which do not interfere with, or are incompatible or in conflict with the Employee's performance of the duties required under this agreement. The determination of incompatibility will be made by the Fire Chief or City Manager and shall be final.
c. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the rights of the City to terminate the services of the Employee at any time during such employment terms or any renewal thereof subject to the provisions as set forth in this agreement.
d. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right to resign at any time from this position with the City, subject to the provisions as set forth in this agreement.

SECTION 3 – EMPLOYEE RESIGNATION OR DEATH
In the event the Employee terminates this Employment Agreement by voluntary resignation, in writing, or due to his death before expiration of the employment terms or any renewal(s) thereof Employee shall not be entitled to any severance pay but shall be entitled payment in full for hours performed. In the event the Employee voluntarily resigns this position before normal expiration date of the employment terms or any renewal he shall give the City at least 10 days advanced written notice unless the parties agree otherwise. The Employee, should he resign, or his beneficiaries or those entitled to his estate, should he die while employed under this

Item # 16.
158149.1
Agreement , shall be paid for any earned salary to which he or his beneficiaries or estate are entitled as of the final day on city payroll.

SECTION 4 – EMPLOYMENT TERMINATION
The Fire Chief or City Manager may terminate or remove the Employee with or without cause. Employee waives any rights to an administrative hearing prior to termination pursuant to Government Code section 3254 (Firefighter’s Bill of Rights Act), the City’s Civil Service Rules and Regulations, and any other procedural rights related to termination.

SECTION 5 – WORK HOURS
The Fire Chief and Employee shall coordinate the work schedule based upon needs of the City.

SECTION 6 – SALARY
The City shall pay the Employee for all services rendered and worked pursuant to this agreement at $29.93 per hour, which represents the annual salary of the Deputy Fire Marshal/Fire Inspector classification divided by 173.333, as required by Government Code Section 21224(a). Employee's salary will be paid on a bi-weekly basis in conformance with the City's established pay periods and pay days. The Employee shall not receive benefits, incentives or compensation in lieu of benefits, sick leave, holiday, vacation pay or any other form of compensation in addition to the hourly rate during his employment underthis employment agreement.

SECTION 7 – INDEMNIFICATION
If the employee is named as a party in litigation relating to Employee's actions or inactions as a City employee, the City shall defend Employee and pay any judgment which may be entered against Employee, consistent with the terms of applicable law including Government Code 810 et seq., and provided adequate findings can be made under Government Code Section 825(b).

SECTION 8 – ENTIRE AGREEMENT AND AMENDMENTS
a. This agreement supersedes any and all other agreements between the parties hereto with respect to the employment of the Employee by the City and contains all of the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducement, promise, or agreements have been made by any party or anyone acting on behalf of any party orally or otherwise which are not embodied herein.
b. No other agreement, statement or promise not contained in this Agreement

Item # 16.
158149.1
shall be valid or binding or shall be used in interpreting the meaning of this Agreement.
c. Amendments, modifications or changes may be made to this Agreement and shall become effective on the date contained therein when executed in writing and mutually signed by both parties to this Agreement.
d. This Agreement and any amendments, modifications or changes thereto shall be binding upon the City during its term.
e. This Agreement and any amendments, modifications or changes thereto shall be binding upon the Employee and inure to the benefit of the heirs at law and executors of the Employee.

SECTION 9 – SEVERABILITY
If any provision or any portion hereof is held to be unconstitutional invalid or unenforceable, the remainder to this Agreement or portion thereof shall be deemed severable, shall not be affected, and shall remain in full force and effect. “EMPLOYEE"
Jeff Wagner
“CITY”
Tim Kiser, City Manager
APPROVED AS TO FORM:

Michael Colantuono, City Attorney
ATTEST:

Taylor Day, Deputy City Clerk

Item # 16.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Appropriations Limit for Fiscal Year 2022-23
Recommendation: It is recommended that the City Council, by RESOLUTION, (1) approve Resolution No. 2022-47 establishing the Appropriations Limit for the City of Grass Valley for the Fiscal Year 2022-23.

Prepared by: Andy Heath
Council Meeting Date: 06/14/2022 Date Prepared: 06/09/2022 Agenda: Consent

Discussion:

Each year the City is required to adopt an appropriations limit by resolution. The limit is based on the 1978-79 appropriations “base” adjusted each year by allowed factors.

Under Proposition 111, there are two options available for each of the major adjustment factors. For the price factor, the City can elect to use the percent growth in State per capita personal income or the percent change in assessed valuation in new non-residential construction. For the population factor, the City can elect to use either the percent growth in County population or the percent growth in City population.

For the population factor, the factor used by the City is the percent growth in County population of -0.67 percent. For the price factor, staff has used the percentage change in State per capita income (7.55%) to calculate the limitation, resulting in a price factor of 1.0755.

The population and price factors are multiplied together for a combined factor of

1.0683. The combined factor when applied to the FY 2021-22 limit of $25,320,128 determines the FY 2022-23 limit of $27,049,492.

Based on the City’s FY 2022-23 Proposed Budget, the City will be well under its spending limit.

COUNCIL GOALS / OBJECTIVES
Establishing the FY 2022-23 Appropriations Limit executes portions of the work tasks towards achieving / maintaining the Strategic Plan goal to maintain a HighPerformance Government and Quality Service.

Item # 17.

FISCAL IMPACT
None.

Attachments - Appropriations Limit Calculation
Resolution 2022-47
REVIEWED BY:
____ City Manager

Item # 17.

RESOLUTION NO. 2022-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS

VALLEY ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE
CITY OF GRASS VALLEY FOR THE FISCAL YEAR 2022-23
PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION.

WHEREAS, Article XIII B of the California Constitution (Proposition 4) provides for an annual appropriations limit for state and local governments beginning with the 1980-81 fiscal year, based on 1978-79 appropriations, as adjusted for the changes in the cost of living or per capita personal income, population and other specified factors, and
WHEREAS, implementing legislation which became effective January 1, 1981, provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the year pursuant to Article XIII B at a regularly scheduled meeting or noticed special meeting; and WHEREAS, documentation used in determination of the Fiscal Year 2022-23 appropriations limit has been available to the public prior to City Council’s determination in this matter as required by Government Code Section 7910.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Grass Valley, as follows:

1. That the foregoing statements are true and correct.

2. That the appropriations limit for the City of Grass Valley for the Fiscal Year 2022-23 pursuant to Article XIII B of the California Constitution is established at $27,049,492.

3. That the factors used to calculate the Fiscal Year 2022-23 appropriations limit are the percentage change in the population of Nevada County of

0.9933 times the percentage change in California per capita income of

1.0755 for a total factor of 1.0683 applied to the Fiscal Year 2021-22 established limit of $25,320,128.

ADOPTED as a Resolution of the Council of the City of Grass Valley at a meeting thereof held on the 14th day of June, 2022, by the following vote:

AYES: Council Member
NOES: Council Member
ABSENT: Council Member
ABSTAINING: Council Member

Item # 17.
____________________________________
Ben Aguilar, Mayor

ATTEST:
____________________________________
Taylor Day, Deputy City Clerk
APPROVAL AS TO FORM:
____________________________________
Michael Colantuono, City Attorney

Item # 17.

CITY OF GRASS VALLEY

HISTORY OF APPROPRIATIONS LIMITS
FISCAL YEAR 2022.23 BUDGET
1978-79 BASE:

TOTAL APPROPRIATIONS
LESS NON.PROCEEDS OF TAXES
$5,436,250

3.260.107
] 978 79 APPROPRIATIONS BASE 2.176.143
1979-80
1980-81
1981-82
1982-83
1983-84
1984-85
1985-86
1986-87
1987-88
1988-89
1989-90
1990-91
1991-92
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007 -08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-t7
2017 -14
2018-19
2019-20
2020-21
2021-22
2022-23
LIMIT
LIMIT
LIMIT
LII,lIT
LIMIT
LIMIT
L VITT
LIMIT
LIMIT
LIMIT
LIMIT
LIMIT
LlltT
LII,lIT
LIMIT
LIIUIT
LIIUIT
LIMIT
LIMIT
LIMIT
LIMIT
LIMIT
LIMIT
LIi,lIT
LIIVIT
L VIT
LIMIT
LI[/1IT
LIMIT
LIMII
LIMIT
LII/lIT
LIMIT
LIMIT
LIMIT
L \4tT
LIMIT
LIMIT
LIMIT
LIMIT
LlltT
LIIUIT
LIMIT
L VI rT

NOT APPLICABLE

2.724.883
3,149,749
3,525,514
3,710,562

4.153.97 4

4.405,705
4,602.640
4,901 .812
5,094,453
5,532,576
6,112,580
6,631,725
6,839,298
7,173,056
7 ,352.382

7.934,247

8.405.264
8,79?,587

9.272,657
't 0,045,524
10,634,192

12.636.442
12,670,584
12,994,385
13,576,534

15.143,267

15.685,396
16,392,807
17,320.640
17,329,300
16,805,955
17,301.791
17,815,654
18,720,689
18,686,992
19,486,795
20,546,877
21,352,315
22,257.653
23,087,863
24,020,613

25.320.128
27 ,049,492
THE 2022-23 LIMIT IS CALCULATED BY IVULTIPYING THE POPULATION FACTOR FOR NEVADA COUNTY OF -0.67 PERCENT TliilEs THE PERCENTAGE CHANGE IN CALIFORNTA PER CAPITA INCOI\4E OF 1 0755 FOR A TOTAL CALCULATION FACTOR OF 1 0683, rHE 2021-22IIMfi T INIES THE CALCULATION FACTOR DETERMINES THE 2022.23 LIMIT APPROPRIATIONS IN THE 2022-23 PROPOSED BUDGET THAT ARE SUBJECT TO THE Lll\rlTATlON HAVE BEEN CALCULATED TO BE: $20,643,258

Item # 17.

Fiscol Yeor 2022-23
County
Ciry
Nevodo
Gross Volley
Nevodo City
TrLlckee
Unincorporoted
Percent Chonoe
2021-2022
Atlochmenl B
Annuol Percenl Chonge in Populolion Minus Exclusions*
Jonuoly 1,2021 to Jonuory 1,2022 ond Tolol Populolion, Januc,y'1,2022 --- Pooulotion I\Ainus Exclusions ---
I -l -21 1-1-22
Totol
Populotion
1-l -2022
-0.39

1.54 0.38
-0.94

13.670

3.386
17,035
67,784

13.617
3,334

17.r00
67,144
t3,61 7

3.334
I7,100
67 .) 91
County Iolol -0.67 t0t,B75 r0t,t95 101.242
*Exclusions lnclude residents on federol militory instollotions ond group quorlers residents in stole menlol inslilulions, slote ond federol correctionol institulions ond veteron homes.

Item # 17.

Moy 2022
B
Fiscol Yeor
(FY)
Attochment A
Price toclor: Article Xlll B specifies thot locol jurlsdictions select their cost of living foctor 10 compule lheir oppropriotion limit by o vole of lheir governing body. The cost of living foctor provided here is per cqplto personol income. lf lhe percentoge chonge in per copito personol income is selected, the percenloge chonge to be used in selting the fiscol year 2022-23 oppropriotion limit is:

Per Copi'to Personol Income
Percentoge chonge
over prior yeor
2422-23 7 .55
Following is on exomple using somple populotion chonge ond the chonge in Colifornio per copito personol income os growth foctors in computing o 2022-23 oppropriotion limit.
2022-23:

Per Copito Cosl of Living converted to o rotio: 2.55+ 100 = I.0755 100
Populotion converted to o rotio: -0.30 + 100 =0.997
r00
Colculotion of foctor for FY 2022-23'. I .07 55 x 0.997 = 1 .0723 Per Copito Cosl of Living Chonge = 7.55 percent
Populotion Chonge = -0.30 percent

Item # 17.

City of Grass Valley
City Council
Agenda Action Sheet
Title: City of Grass Valley 2022 Strategic Plan Update
Recommendation: That Council 1) receive the executive draft of the 2022 Strategic Plan update, which incorporates all comments to date; and 2) provide direction to staff on the executive draft of the 2022 Strategic Plan Update.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 06/14/2022 Date Prepared: 06/08/2022 Agenda: Public Hearing
Background Information: The City of Grass Valley initiated the strategic planning process in the Spring of 2018. The purpose of the Strategic Plan was to provide a set of goals from which comprehensive programs could be developed and adopted to help direct the City’s future strategies and projects. The Strategic Plan was developed with input from community focus groups consisting of interested citizens and community leaders. Community contributions culminated at a Citywide public forum where discussion focused on the future direction of Grass Valley and potential projects to enhance the City’s livability while protecting our unique identity.

The City’s mission, vision, and values provide the foundation for the plan’s seven key goals: Community and Sense of Place, Transportation, Recreation and Parks, Economic Development and Vitality, High Performance Government and Quality Service, Public Safety, and Water and Wastewater Systems and Underground Infrastructure. We developed the strategic objectives (projects) in each Goal via extensive analysis of citizen needs and desires, community leaders and local business owners’ feedback, local and statewide trends, and information provided from various professionals within the City’s organization. City Council approved the City of Grass Valley Strategic Plan on November 13, 2018. Since its approval, staff has used the Strategic Plan as a road map and guiding force for all the projects, plans and services provided by the City.

In January 2020, staff updated the 2018 Strategic Plan to reflect the project goals completed up to that point, those updates are shown in green text in the attached update of the Strategic Plan. The project goals completed between January 2020 and December 2021 are shown in blue text.

Earlier this year, staff met with some of the members of the original stakeholder groups to get their input and feedback on the updates and future direction of the Strategic Plan. At the April 5, 2022 City Council Meeting, staff received additional comments

Item # 18.
from the public and Council. Based on those comments, staff modified the Strategic Plan to incorporate additional ideas and suggestions.

Most of the comments/suggestions demonstrated continued support for the original goals and objectives. However, there was also a unanimous desire to include goals and objectives that address housing and development issues, and to ensure the impacts of climate change are considered with every new project the City implements and reviews/approves.

Attached for Council’s consideration is the executive draft of the 2022 Grass Valley Strategic Plan Update. Staff has incorporated the additional comments/suggestions from the April 5th meeting for City Council’s review and approval.

Council Goals/Objectives: This action executes portions of work tasks towards achieving/maintaining Strategic Plan objectives of Community Leadership, and Productive and Efficient Workforce.

Fiscal Impact: There is no immediate budget/financial impact associated with the proposed actions.

Funds Available: N/A Account #: N/A
Reviewed by: Tim Kiser, City Manager
Attachments:

1. Executive draft of the Grass Valley Strategic Plan 2022 Update

Item # 18.

CITY OF GRASS VALLEY

STRATEGIC PLAN
2022 UPDATES

MISSION
Enrich the quality
of life through
exceptional service,
innovation, and
leadership.

VISION
Enhance our future
as a progressive
destination and the
place to live and
thrive.

VALUES
Honesty & Open
Exceptional Service
Proactive
Fiscal Responsibility
Partnerships

Item # 18.

THE CITY OF GRASS VALLEY
That some achieve great success is proof to all that others can achieve it as well.” - Abraham Lincoln
The concept of a long-range Strategic Plan was first presented to the Grass Valley City Council in 2018. The purpose of the Strategic Plan was to provide a set of goals from which comprehensive programs could be developed and adopted to help direct the City’s future strategies and projects.

The Strategic Plan was developed with input from community focus groups consisting of an assortment of interested citizens and community leaders. Community contributions culminated at a Citywide public forum where discussion focused on the future direction of Grass Valley and potential projects to enhance the City’s livability; seven core goals were identified: 1) Community & Sense of Place, 2) Transportation, 3) Recreation and Parks, 4) Economic Development and Vitality, 5) High Performance Government & Quality Service, 6) Public Safety, 7) Water & Wastewater Systems & Underground Infrastructure.

A list of strategies and projects were established for each goal based on feedback from the community, City staff and City Council. The strategies and projects will be reviewed by the City Council each year during the budgeting process and priorities will be established to determine which projects will be executed over the coming years. As projects are completed new projects will be added in keeping with the seven established Goals.

As part of this overall process City staff revised the City’s Mission statement, created a Vision statement and set of Values to help guide City employees moving forward.

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THE MISSION OF GRASS VALLEY IS TO:

ENRICH THE QUALITY OF LIFE THROUGH EXCEPTIONAL SERVICE, INNOVATION AND LEADERSHIP.

THE VISION OF GRASS VALLEY IS TO:

ENHANCE OUR FUTURE AS A PROGRESSIVE DESTINATION AND THE PLACE TO LIVE AND THRIVE.

CITY VALUES

WE ACCOMPLISH OUR MISSION AND REALIZE OUR VISION BY EMBRACING THESE VALUES:

HONEST AND OPEN:

WE WORK IN AN OPEN, ETHICAL AND TRUTHFUL WAY. ALL HAVE ACCESS TO SERVICES AND INFORMATION. WE ACT WITH UNCOMPROMISING HONESTY AND INTEGRITY IN EVERYTHING WE DO.

EXCEPTIONAL SERVICE:

WE PROVIDE, EXCELLENT, PROFESSIONAL AND HIGH-QUALITY SERVICE. WE

ANTICIPATE, MEET OR EXCEED CUSTOMER SERVICE EXPECTATIONS, QUALITY IS EVERYTHING WE DO.

PROACTIVE:

WE LEAD BY EXAMPLE, INCORPORATING NEW IDEAS AND TECHNOLOGIES IN

OUR WORK ENVIRONMENT, ANTICIPATING AND IMPROVING OUR DELIVERY OF SERVICE IN AN ENVIRONMENT OF EVER-INCREASING CHANGE.

FISCALLY RESPONSIBLE:

WE BELIEVE IN PROTECTING THE FINANCIAL HEALTH OF THE CITY AND

PROMOTING ITS ECONOMIC VITALITY AND DELIVERING EXCEPTIONAL VALUE TO OUR CITIZENS. RECOGNIZING WE ARE ENTRUSTED TO WISELY USE PUBLIC RESOURCES AND BE ACCOUNTABLE TO THOSE THAT HAVE PLACED TRUST IN US.

PARTERSHIPS:

WE BELIEVE IN COLLABORATION, PROMOTING INCLUSIVENESS, SUPPORTING COMMUNITY INPUT, AND EMBRACING NEW IDEAS. WE TAKE PRIDE IN WORKING

FOR AND GIVING BACK TO GRASS VALLEY

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GRASS VALLEY
The City’s General Plan has always been built around central themes, all are key focus points of the City’s current Vision:
• Preserve Grass Valley’s historical character and encourage restoration. • Expand public services to serve growing population.
• Encourage variety in residential building types and environments. • Include high density housing areas in the town center. • Provide better regional connections.
• Improve the circulation patterns within the City.
• Protect and improve the Downtown area.
• Diversify the economy and locate industry to avoid undue traffic. • Preserve scenic beauty and character.

The citizens of Grass Valley value the City’s rural small-town character and sense of community.

Neighborhood integrity, as well as design and establishment of community and neighborhood gathering places, is a high priority for Grass Valley. Aesthetics such as trees, creeks and wildlife also play a vital role in the quality of life for Grass Valley residents. Furthermore, community members cherish the inherent sense of history in the architecture and landmarks throughout Grass Valley; therefore, historic preservation and improvements are highly important to the community.

The City of Grass Valley was incorporated as a charter City on March 13th, 1893. During the goldrush countless tin miners immigrated from Cornwall, England and settled in Grass Valley to try their hand at gold mining Grass Valley, home to two of the most lucrative mines in California:

The Empire Mine and the North Star Mine. The Cornish brought with them their Cornish heritage which still permeates Grass Valley’s culture, especially during annual events such as Cornish Christmas and St. Piran’s Day.

Grass Valley is the largest city in western Nevada County, as such it is the economic and cultural center for the surrounding area. The City must plan for accommodating the needs of all the people who use the City, even those who are not City residents. For example, the Center for the Arts attracts approximately 60% of their patrons from locations outside of Grass Valley city limits.

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GRASS VALLEY

HOUSEHOLD INCOME

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2016 MEDIAN HOME VALUE
$254,400
2021 MEDIAN HOME VALUE
$506,600
2019 MEDIAN HOME VALUE
$331,400

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CITY OF GRASS VALLEY
Timothy Kiser, City Manager/City Engineer
125 East Main Street
Grass Valley, CA 95945

LETTER FROM THE CITY MANAGER
In 2018, we prepared and implemented the City of Grass Valley Strategic Plan. The goals and projects presented in the Strategic Plan were developed after multiple meetings with Grass Valley citizens, community and business partners, mayor and councilmembers, as well as City staff. The overall goal and central focus of the plan is to ensure the well-being of our City while working to improve our unique identity as we plan for the future.

The City’s mission, vision, and values provide the foundation for the plan’s seven key goals:

Community and Sense of Place, Transportation, Recreation and Parks, Economic Development and Vitality, High Performance Government and Quality Service, Public Safety, and Water and Wastewater Systems and Underground Infrastructure. We developed the strategic objectives (projects) in each Goal via extensive analysis of citizen needs and desires, community leaders and local business owners’ feedback, local and statewide trends, and information provided from various professionals within the City’s organization. These objectives were the guiding force for all the projects completed over the last four years, and they are expected to help inspire the City’s plans and services over the next fifteen to twenty years.

Throughout this 2022 Strategic Plan update, you will find detailed information about the various projects the City has undertaken and/or completed over the last four years. The projects completed between November 2018 and January 2020 are listed in green, any project completed between January 2020 and December 2021 are listed in blue. While I am proud of the goals we’ve achieved and projects we’ve completed since 2018, there is still a lot to be done.

The world, and our community, has changed a lot over the last few years. Therefore, it’s imperative we revisit, refine, and add goals to our Strategic Plan to ensure our community is adequately adapting to address global concerns such as climate change and affordable housing, while also preparing for more localized concerns such as wildfire, vegetation management, and water rights.

Therefore, I present this 2022 Strategic Plan as an example of the progress we’ve made, and as an enhanced roadmap to help us grow and adapt to the ever-changing conditions of our environment and society. The highlighted goals listed throughout this update were added after the Special City Council meeting of April 5, 2022.

I look forward to continuing to work with the community, Council, and staff to make the City of Grass Valley more beautiful and vigorous than ever.

Sincerely,
Tim Kiser
City Manager

A CENTENNIAL CITY

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STRATEGIC PLAN
Work Tasks completed between 11/2018 and 1/2020 (Green Text) Work Tasks completed between 1/2020 and 12/2021 (Blue Text) GOAL #1: COMMUNITY & SENSE OF PLACE

THE CITY OF GRASS VALLEY IS DEDICATED TO PROMOTING PROGRAMS AND

PROJECTS THAT IMPROVE LIVABILITY AND ENHANCE THE CHARACTER AND CHARM OF GRASS VALLEY.

It is the City’s goal to provide for high-quality development that respects Grass Valley’s historical small-town character, while also encouraging a variety of residential housing and business types.

To maintain the quality of life and sense of community, the City will continue to provide more experiences for families and promote neighborhood and downtown improvements.

Ideas from the Community:

1. Diverse housing options for all

2. Make our community more attractive to young families

3. Address concerns related to affordable housing and housing shortage

4. Downtown Grass Valley and other areas of the community needs more experiences for families (a communal gathering place)

5. Preservation of Grass Valley’s historical character and overall beautification of the City

6. We should preserve and celebrate our Native History, prior to the Gold Rush

7. Projects should consider/address the ever-changing climate concerns that impact our community
SHORT TERM PROJECTS (0-3 YEARS):

1. Hold housing forums with stakeholders regularly to evaluate challenges facing our community and look at solutions to assist with addressing housing constraints. This forum should also evaluate housing market for our region.

2. Reevaluate the City’s short term rental policy and short term rentals’ impact on long term rentals.

3. Work with developers and the community to expedite the development of housing projects (especially already approved housing projects). Develop quality of life housing opportunities.
• Adopted the 2019-2027 Housing Element which highlights the importance of maintaining and improving the local environment and quality of life in Grass Valley. It also addresses strategies for promoting fair and equal housing opportunities.

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• Used SB2 and LEAP grants to complete Southern Sphere of Influence Planning project to expedite housing for the Berriman Ranch Phase III

4. Develop a landscape strategy to ensure consistency in City-maintained landscape areas, including downtown streetscapes and City-owned parking lots. • Hired Living Outdoors Landscapes to assist with Park and Downtown landscaping. • Developed landscaping plan for South Auburn Street City Parking Lots. • Installed new landscaping in South Auburn parking lot • Partnered to install raised planters and landscaping in in Safeway parking lot. • Throughout COVID, City worked with Downtown businesses to decorate, install artwork, and update planters regularly.

5. Create more experiences for families in City parks and downtown (e.g. storytelling, summer camps, outdoor performing arts, magic shows, and other special events geared toward families).
• Reconstructed Minnie Park Playground expanding the playground and adding a scooter/tricycle track for beginner youth riders funded by Measure E. • Installed temporary streetside dining areas to expand outdoor dining options during the pandemic
• Enacted downtown Mill St closure to create pedestrian-friendly space and enhanced retail and dining experiences
• Decorated downtown for the holidays (Christmas, Halloween, Easter, etc.)

6. Develop an annual project to clean up neighborhoods and/or commercial areas. • Adopted Vacant Storefront Window Ordinance 17.41 to address potential blight issues associated with long-term unmaintained buildings in the downtown area.

7. Create identifiable highway signage and gateways into the City to help promote a unique and captivating identity for the City of Grass Valley.
• Constructed new entryway sign/ Fire Memorial at Neal Street Parking Lot. The entryway sign design will be the standard for other entry locations.

8. Improve the appearance of Colfax Avenue (Highway 174), Main Street, and Old Highway

49. • Working with Caltrans to relinquish Colfax Avenue, Hansen Way, and portions of Tinloy Avenue. California Congress to approve the relinquishment in March 2020 (delayed due to COVID-19).

9. Establish and support more events that encourage diverse attendance from all groups. • The City’s calendar (viewable via the City’s website) incorporates events from businesses and venues throughout downtown and Grass Valley, including Center for the Arts events, local restaurant/bar/winery events, and family and parenting events and classes. We also share events happening at the Fairgrounds.
• Staff coordinated several successful food trucks events downtown with the goal of scheduling more.

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• Decorated for the holidays, purchased tables and umbrellas to improve the aesthetics of downtown and make it a more inviting area for all.
• 4
th of July Fireworks Show, 100% funded by donations, was relocated due to COVID restrictions, but new location ended up making the show more viewable for the entire community.

10. Add a student art exhibit to City Hall.
• Added NHUS senior art project (Del Oro Theatre painting) to City Hall entryway.

11. Improve and restore waterways (i.e. Wolf Creek) throughout the City. • Reconstructed floodplain and restored wetlands on Peabody Creek near Condon Park. • Applied for Prop 68 Green Infrastructure grant in July 2019 to restore sections of Wolf Creek in Memorial Park to allow for safe public access. (Not awarded funds but will continue efforts as new grants become available).
• Developed strategy and garnered State approval of a Pyrethroid Management Plan to establish a variety of actions that monitor pyrethroid discharges into City water bodies. • Completed an estimated 81 storm water pollution control site inspections and enforced correction actions for erosion and sediment control issues.

12. Be a leader in green energy solutions (Solar, Community Choice Aggregation, etc.) • Received a Beacon Spotlight Award (Gold Level) for 17% Community Greenhouse Gas Reduction.
• Received a Beacon Spotlight Award (Platinum Level) for 34% Agency Greenhouse Gas Reduction.

MEDIUM TERM PROJECTS (2-5 YEARS):

1. Make City entrance signs on Highway 49 East and West, possibly utilizing the overpasses and screen protective fencing as a backdrop.

2. Create a “community gathering place” for the City in/near downtown where families and groups can enjoy music, recreation, and all sorts of entertainment together. • In response to COVID, added planters, parklets, tables and umbrellas to downtown to help create a safe gathering space for families and groups. • Downtown Streetscape Improvement Project #21-12 (Mill Street) RFQ & RFPs for Design-Build Services went out in December 2021.

3. Enhance efforts to clean up neighborhoods and commercial areas. • Organized and implemented neighborhood cleanup and debris collections following December 2021 winter storm.

4. Create programs to encourage business and homeowners to make façade renovations to improve overall appearance of the City.

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• Adopted Vacant Storefront Window Ordinance 17.41 to address potential blight issues associated with long-term unmaintained buildings in the downtown area. • Worked with GV Brewery to create outdoor dining along East Main Street by converting parking spaces to dining area.

5. Amend City regulations to allow businesses to utilize space in the public right-of-way in Downtown to increase outdoor dining and shopping experiences (potentially remove some parking to accomplish).
• Staff is working with Grass Valley Brewery to expand outdoor seating into sidewalk area (realign sidewalk into the street) on East Main Street as a trail project. • This project has been approved by the Development Review Committee. • During COVID, the City found creative ways to assist restaurants in using sidewalks and parking stalls to create parklets to allow for more outdoor dining. • With Council’s approval of the Mill Street closure, staff created a Mill Street Encroachment Permit process wherein the downtown businesses can reserve the space in front of their business to expand their services into the public right-of-way.

6. Initiate the General Plan Amendment, focusing on required components, refreshing information to bring the plan and code up to date, minimizing the time and money to update entirely, focusing on what is needed and required to sustain Grass Valley’s vision for the next 20 years.
• General Plan Amendment to the City of Grass Valley’s 2019-2027 Housing Element.

7. Design Grass Valley themed signage to install throughout Downtown area.

LONG TERM PROJECTS (5-10 YEARS):

1. Enhance the attractiveness of neighborhoods through City services, innovative ideas, and voluntary compliance with City codes and regulations.

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GOAL #2: TRANSPORTATION

THE CITY OF GRASS VALLEY SUPPORTS A SAFE, RELIABLE, AND MULTIFACETED

TRANSPORTATION SYSTEM CAPABLE OF ACCOMMODATING EVERY COMMUNITY MEMBER AND GUEST OF GRASS VALLEY.

Grass Valley focuses on improving circulation patterns within the City, and this Strategic Plan reinforces that focus with projects aimed at enhancing overall connectivity. Providing quality infrastructure will always be a focal point for the City of Grass Valley, including safe and welldesigned streets, bikeways, sidewalks, and trails.

Ideas from the Community:

1. Street maintenance, improvements to intersections and pedestrian walkways (sidewalks, trails) should be treated as high priorities.

2. Improvements need to be made to Colfax Avenue and South Auburn Street intersection downtown, as well as, the McKnight Way freeway interchange.

3. Completion of the Wolf Creek Trail system.

4. Enhance City sidewalks and bikeways to provide for safer travel, better walkability, and more connectivity throughout Grass Valley.

5. Look into net-zero emissions and alternate fossil fuel transportation modes, in addition to shorter wait times for bus travel.

SHORT TERM PROJECTS (0-3 YEARS):

1. Develop an aggressive pavement management plan to address aging streets and sidewalks that need resurfacing and repair. Look into contracting out an annual overlay program for road and sidewalk repair.

Completed the following projects:
• 2019 Street Improvement Project: Mill Street from Highway 20 to East Main Street, East Main Street from the Roundabout to Dorsey Drive, Bennett Street from Hanson Way to the end of City Limits, South Auburn Street from Hansen Way to McKnight Way, Scotia Pines Circle & Peabody Court, Forest Glade Circle, Freeman Lane South of West McKnight Way (4.5 miles of resurfaced roads, 50 ADA ramps installed). • Empire Court & Kate Hayes Street Project: (0.35 miles of resurfaced roads,2 ADA ramps installed).
• Richardson Street Reconstruction: (780 linear feet of missing segments of sidewalk, 20 ADA ramps installed) funded by Measure E.
• 2019 Measure E Rehab Project: Chapel Street, Pleasant Street, Walsh Street, Neal Street, Carpenter Street, Townsend Street, West Main Street, Dalton Street, Columbia Avenue, Lloyd Street, South School Street, Temby Street, and South Church Street (3 miles of AC overlaid roads, 50 ADA ramps installed, 1000 linear feet of missing segments of sidewalk) funded by Measure E.

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• NE Sidewalk Project (Sutton Way, Maltman Drive, and Dorsey Drive) installed 4 curb ramps and installed 1400 ft of missing sidewalk to create continuous accessible sidewalk routes.
• 2020 Annual Street Rehab Project: W Empire St, Whiting St, Le Duc St, Kechley Ct, Mainhart Dr and Stacey Ln (1.25 miles of resurfaced roadway, 10 ADA ramps installed, 200 linear feet of missing sidewalk segments)
• 2020 Measure E Street Rehab Project: Joerschke Dr, Maltman Dr, Manor Dr, Glenbrook Dr, Annex Ave, Apple Ave, W Olympia Dr, Glenwood Rd (approximately 2 miles of resurfaced roadway)
• Slate Creek Road Improvements Project: Slate Creek Rd from Ridge Rd to the city limits, (approximately 1000 feet of resurfaced roadway)
• Idaho Maryland Road Measure E Emergency Repaving: Idaho Maryland from Sutton Way to Brunswick Road, (approximately ½ mile of resurfaced roadway)

2. Create a tree planting/replacement program with a common theme (e.g.: Dogwoods) for the City’s streets. Continue seeking grants related to air quality and greenhouse gases to help fund this effort.

3. Maintain ADA Transition Plan and commence implementation of improvements. • Installed 106 ADA ramps.
• Updated Park restrooms (Memorial Park and Minnie Park) and playgrounds (Memorial Park and Minnie Park) to meet ADA requirements funded by Measure E. • Added one ADA parallel parking space downtown.
• The Condon Park Accessibility Project included grading and resurfacing the trail, repaving the roadway, and repairing and installing sidewalk to meet current ADA standards.
• Installed 10 ADA curb ramps
• Added ADA parking spaces in the Church Street Parking lot. • Updated the City’s website to meet ADA current standards.

4. Continue to look for ways to improve parking (i.e. add more parking spaces) in and near Downtown area.
• Purchased 309 Mill Street property to create additional parking downtown – Project is under Planning review.
• Working with Caltrans to relinquish portions of Tinloy Street, Colfax Avenue, and Hansen Way, along which the City will create more parking spaces. • Constructed 15 permit only paved parking spaces at 161 S. Auburn Street. • Constructed 25 permit only parking spaces at 341 East Main Street. • Turned Neal Street/S. Auburn Street Parking Lot into paid parking lot (33 spaces). • Restriped the S Church St parking lot to gain an additional 11 spaces • Acquired property at 131 Colfax and contracted to demolish exist structure for possible parking area.
• Project was approved project in July 2021
• A total of 32 parking spaces are proposed including 2 ADA parking spaces. Of the 32 parking spaces, 4 or 12 percent are compact parking spaces with dimensions of 8 feet by 18 feet. The standard parking space dimensions are 9 feet by 18 feet with backing distances of 24 feet in compliance with City Standards. A bicycle rack is also provided at the northeast corner of the property.

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5. Install sidewalks in key pedestrian areas, including downtown and East Main Street, to provide for connectivity with existing sidewalks to allow for safe pedestrian travel. • Installed new sidewalks along Pleasant Street to make a continuous sidewalk on one side of the street.

6. Work out an agreement with Caltransto acquire Tinloy Street-Hansen Way-Colfax Avenue (Highway 174) intersection.
• Relinquishment Agreement for the right of way was approved by Caltrans and City Council. Awaiting CA Congress approval.

7. Develop a plan to redesign the intersection at the freeway offramp at Colfax Avenue and South Auburn Street (possible roundabout) to improve traffic flow and pedestrian/cyclist access, encourage safer driving, and provide additional parking for downtown. • In partnership with Caltrans, NCTC, and the City, conceptual oval/kidney bean roundabout has been studied and received preliminary approval. Next step is to seek funding to start engineering, environmental review, and construction.
• Applied for grant funding in conjunction with NCTC and Caltrans. Unsuccessful in the ATP funding for 2021 but will reapply addressing areas the project did score well and will reapply in 2022.

MEDIUM TERM PROJECTS (2-5 YEARS):

1. Conduct proactive community engagement forums regarding sensitive traffic concerns and facilitate discussions with the responsible departments (Police, Engineering, etc.) on traffic related issues.

2. Collaborate with Caltrans to develop a design to improve the McKnight Way Interchange, and South Auburn Street/Colfax Avenue/Tinloy Street triangular intersection (possible roundabout) to improve traffic flow and freeway access. • An Intersection Control Evaluation was completed for the McKnight Way interchange. The extensive study and report, which proposes two roundabouts on both freeway ramps, was accepted by Caltrans. The City has approval to seek out funding opportunities and to move on to the design and environmental phases.
• An Intersection Control Evaluation was nearing completion for the triangle intersection. A draft report and preferred alternative were developed, Engineering Department is looking to apply for an ATP grant to fully fund the project.

3. Create an attractive, aesthetically pleasing entryway to downtown. • Constructed new entryway sign/ Fire Memorial at Neal Street Parking Lot. • Completed landscape improvements in the Brockington (Safeway) shopping center parking lot.
• Relandscaped the corner of Richardson and East Main Street to improve the entry from Bennett Street off ramp.

4. Beautify Colfax Avenue (landscaping) to make it a more attractive gateway to downtown shopping and dining, and Memorial Park neighborhoods.

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5. Redesign streets throughout downtown: improve sidewalks, develop a gathering place for community members and visitors to congregate.
• Constructed raised crosswalk at Mill Street/Bank Street intersection, improved curb ramps throughout downtown, South Auburn Street, Bennett Street, etc. (See 2.A.1 & 2.A.3 for more details).
• After an extensive public outreach program, and City Council’s approval to close Mill Street (two blocks) to create a town square environment for downtown (a gathering space for the community), the Downtown Streetscape Improvements Project Design Build Services contract solicitation is underway.

6. Develop a systematic and decisive plan to acquire property.

7. Improve existing public-controlled property to allow for the development of non-motorized trails to create connections between areas such as Wolf Creek, Downtown, schools, and parks.
• Completed first phase of Wolf Creek Trail (Cohousing/River Otter way to Mining Museum Parking Lot at Mill Street & Freeman Lane) 1.25+/- miles of trail constructed.

8. Evaluate the placement of new electronically lit crosswalk systems near schools and downtown sites.
• Installed flashing cross walk signs at four intersections downtown (West Main Street/Church Street, West Main Street/School Street, Neal Street/Mill Street, South Auburn Street/Mohawk Street, and East Main Street/Murphy Street). • Awarded Highway Safety Improvements Project grant to install safety lights and enhanced markings and signage at multiple crosswalks around town.

9. Install electric vehicle charging stations at key locations throughout the City. • Awarded grant to install electric vehicle charging stations at City Hall and S Auburn St parking lots
LONG TERM PROJECTS (5-10 YEARS):

1. Install portions of the Wolf Creek Trail throughout Grass Valley with the goal of providing overall connectivity to each section over the next 7 to 10 years. Look into creating connectivity to the North Star House and other facilities as part of the construction of the Wolf Creek Trail.
• Completed first phase of Wolf Creek Trail (Cohousing/River Otter way to Mining Museum Parking Lot at Mill & Freeman Lane) 1.25+/- miles of trail constructed. • Worked with consultant Surf 2 Snow ERM on identifying the preferred alignment and preliminary Engineering and Environmental for the remainder of the Wolf Creek Trail from Phase 1 to connect with Loma Rica Ranch.

2. Widen Highway 49 South to four lanes to improve safety in high-danger areas.

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3. Develop long-term transportation planning to help local and regional transportation networks operate at the highest level of efficiency.
• Work with NCTC and traffic consultant GHD on an update to the Regional Traffic Mitigation Fee Program.

4. Research Uber, Lift, and other transportation network companies as a potential public transportation option and employment shortage solution.

5. Work with Caltrans to remove their material storage yard along Wolf Creek and the Colfax downtown freeway exit.

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GOAL #3: RECREATION & PARKS

THE CITY OF GRASS VALLEY STRIVES TO PROVIDE DIVERSE RECREATIONAL

AMENITIES IN OUR PARKS, AND WE ARE ACTIVELY IMPLEMENTING PROJECTS TO IMPROVE THE PARKS AND TRAILS SYSTEMS.

To enrich the physical, mental and social wellbeing of the community, the City of Grass Valley will provide diverse recreational amenities to all age groups within our parks and maintain the parks to the highest standards.

Ideas from the Community:

1. Upgrades and improvements to all City parks and trail systems.

2. Improved cooperation with the school systems for joint use of fields.

3. Enhancements to the City pool and facilities at Memorial Park.

4. Development of a sports complex for field events where the City can host City teams and traveling teams as an economic advancement for Grass Valley.

5. Ensure accessibility and safety of the parks and trails within the City.

SHORT TERM PROJECTS (0-3 YEARS):

1. Upgrade Memorial Park fields, pool and pool deck, locker rooms, parking lots, sidewalks and safety fencing around Colfax Highway. Also, improve signage, entrance, and landscaping to accomplish overall beautification of Memorial Park. • City approved a contract with Public Restroom Company to replace and upgrade the pool buildings (restrooms, locker rooms, showers, meeting room, office space, etc.). Paid for with Measure E funding and the estimated completion is Summer 2020. • Constructed 4 Pickleball courts in Memorial Park.
• CDBG Memorial Park Facilities Improvements Project began June 2021. Project includes expansion of the pool, installation of pickleball courts, replacement of softball field with all-weather softball field (outfield to be striped to accommodate soccer games/practices.

Project also includes creating a cut through road from Race Street to Oak Street, the cut through is designed to provide additional parking in the park.

2. Install and/or improve fields for soccer, lacrosse and other field sports. Increase playable hours at fields through the evaluation of lighting options. • In conjunction with Grass Valley School District, the City installed an all-weather full-size soccer/lacrosse field. The field is striped for multiple soccer field age groups and includes a gravel walking/jogging perimeter path. The project was fully funded by Measure E. • The CDBG Memorial Park Facilities Improvements Project includes replacement of the softball field with a synthetic turf softball field. The new softball outfield will be striped to accommodate soccer games and practices as well.

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• De Mautino Park soccer field was resodded as part of the 2020 annual Measure E Park Improvements.
• Bonded for $6 million in Measure E Park improvements to be used towards major sports field improvements.

3. Collaborate with the State, local agencies, schools to utilize their field space and/or property for recreational purposes.
• The Grass Valley School District and the City entered into a Joint Use Agreement to expanded community use of the Grass Valley Charter School Field, the Lyman Gilmore Middle School Field, and the Scotten Elementary School Field. The Joint Use Agreement expands community use of the identified GVSD school sites to maximize utilization of School District property and improve recreational opportunities for the public and community. The City intends to use and upgrade the facilities of the identified school sites for community use, during non-school hours.
• Working with Sierra College to potentially lease Rotary Fields under a Joint Use Agreement.

4. Develop internal trails within the City parks.
• Condon Park Parking Lot Improvements Project began construction, including improved trail connection through read baseball field parking lot • BYLT in partnership with the City completed construction of native earthen spur trails connecting to and from the Wolf Creek Trail
• The City and BYLT partnered to repave the highly used Litton Trail

5. Beautify and improve the landscaping throughout Condon Park, design and develop a more striking entrance to the park, provide more parking, expand the disc golf area, add seating around skate park, and non-motorized trails throughout the park, and renovate the public buildings.
• Replaced Park restrooms (Memorial Park and Minnie Park) and playgrounds (Memorial Park and Minnie Park). Funded by Measure E.
• Approved the expansion of Condon Park disc golf course. • Reduced potential fire danger by masticating approximately 10 acres (opens the expansion of the disk golf course).
• City is working with Acton Arboriculture to develop a short- and long-term plan for maintaining and improving the trees and horticulture in Condon Park. • Fencing at the Skatepark has been removed at the request of the local skatepark users, through a collaboration with the police department and City.

6. Enhance the City’s recreational programs by developing partnerships, policies, and processes with outside organizations to help meet the recreational needs of Grass Valley while minimizing the need for City resources.
• A Joint Use Facility Agreement with Grass Valley School District has allowed to the City to assume field reservation responsibilities and collect field use rental fees at Lyman Gilmore, Scotten and Grass Valley Charter Schools. The process for recreational organizations to reserve field space in the Grass Valley area has been streamlined because they can reserve the various available field spaces through the City of Grass Valley.

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• The City has worked closely with Gold Country Lacrosse Club to meet their field use needs.

The City has included field striping and additional fencing to the Lyman Gilmore turf field to accommodate Lacrosse standards.
• The City has continued to support the growth of Gold Country YMCA. The City modified the use agreement with YMCA to include use of the Scout Lodge at Memorial Park to allow for more year-round programming and classes.
• Through collaborative efforts with Gold Country Disc Golf Association, concept level designs for a 9-hole expansion of the Condon Park Disc Golf course has been completed. • YMCA has entered into agreement with the City to manage programming for the new Memorial Park Pool facilities.

7. Improve the smaller parks in Grass Valley by upgrading play equipment and landscaping. • Replaced the Minnie Park playground and restrooms. Funded by Measure E.

8. Install a water playground feature in City parks.
• The CDBG Memorial Park Facilities Improvements Project includes adding a splash park to the new pool area.

9. Increase the use of video and social media advertising for recreation programs, classes, and events.

10. Improve the safety of public parks by employing a park ranger. • Dedicated a fulltime GVPD officer to performing park ranger like duties in parks and downtown.

MEDIUM TERM PROJECTS (2-5 YEARS):

1. Implement new Recreation Management Software to allow for the convenience of online registration, reservations, and payments.
• With the purchase of the Tyler Technologies system for financial software, the City can implement a Parks and Recreation module that can be used to facilitate online registration, reservations, and payments in the future at no additional cost. • In 2021, Staff implemented new Trumba calendar (on City’s website) wherein sports clubs/teams and any other interested parties can view and schedule field use for any of the City-managed fields (Lyman Gilmore, Grass Valley Charter, Margaret Scotten, and De Mautino).

2. Remove the dilapidated buildings in Memorial Park and replace with new building(s) that can be used by community groups for their various recreation and other programs in partnership with the City.
• The new pool building includes a multipurpose room and outdoor area that can be used for group gatherings/celebrations.

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• The Clubhouse was demolished as part of the CDBG Memorial Park Facilities Improvements Project.

3. Improve Condon Park by adding more trails and continue upgrades to Love building so it can be considered a more diverse venue capable of hosting events (e.g.: weddings, company events, reunions).

4. Create a unique play structure in Condon Park that commemorates the City’s historical past.

5. Create Parks and Landscaping maintenance standards for City parks to ensure they are well maintained, clean, safe, and family friendly.

6. Construct an all-weather field for soccer, lacrosse, and other sports. • In conjunction with Grass Valley School District, the City installed an all-weather full-size soccer/lacrosse field at Lyman Gilmore, fully funded by Measure E.

LONG TERM PROJECTS (5-10 YEARS):

1. Create a sports complex to host soccer, softball, lacrosse, and other outdoor field events.

2. Provide indoor space to host a variety of community events and recreational classes.

3. Encourage outdoor eco-friendly programs through the private sector based out of the City of Grass Valley.

Item # 18.

GOAL #4: ECONOMIC DEVELOPMENT & VITALITY

THE CITY OF GRASS VALLEY ENCOURAGES A ROBUST AND SUSTAINABLE

ECONOMY THAT REFLECTS DIVERSE EMPLOYMENT OPPORTUNITIES THAT SUPPORT THE VALUES OF GRASS VALLEY.

Grass Valley plays a critical role in shaping the quality of life for its community members through the establishment of an authentic sense of place and fiscal stability. City leaders will continue to work with the business community and community leaders to institute a sustainable economic development strategy that supports small business development, the arts, and tourism.

Ideas from the Community:

1. Grass Valley needs more living-wage jobs.

2. We need to provide opportunities for emerging, non-traditional entrepreneurial small businesses in the City.

3. Provide local training in the various trades to foster upward mobility.

4. Improve highspeed internet and broadband service throughout the City.

5. Improve the downtown Safeway shopping center and entrance to downtown Grass Valley.

6. Encourage the farm to fork industry, collaborate with local farms.

7. Support small business through the City permitting process.

8. Expand marketing for tourism and the arts in Grass Valley, promoting the City as a destination to explore.

SHORT TERM PROJECTS (0-3 YEARS):

1. Implement a plan to establish highspeed, broadband internet service to the residences and businesses in the City of Grass Valley and surrounding area. • The City is working with Race Communications to bring high speed internet to the City.

Staff is currently working with Race on installing fiberoptic cable in the Whispering Pines business park and Loma Rica Ranch.

2. Address Downtown parking issues identified in the Adopted Parking Plan, including funding, convenient access, and integrated transit and alternate transportation solutions. • Purchased 309 Mill Street property to create additional parking downtown – Project is under Planning review.
• Working with Caltrans to relinquish portions of Tinloy Street, Colfax Avenue, and Hansen Way, along which the City will create more parking spaces. • Constructed 15 permit only paved parking spaces at 161 S. Auburn Street. • Constructed 25 permit only parking spaces at 341 East Main Street. • Turned Neal Street/S. Auburn Street Parking Lot into pay for parking lot (33 spaces). • Restripe the S Church St parking lot to gain an additional 11 spaces

Item # 18.

3. Enforce the No-Smoking ordinance downtown, work with merchants and community members to promote No-Smoking campaign.
• Downtown officer (John Herrera) works with downtown businesses to ensure enforcement of the City’s No-Smoking Ordinance.

4. Collaborate with the Downtown Association to create unique shopping experiences downtown to help influence patrons to linger and shop longer. Develop strategies to inspire citizens and visitors to shop downtown as opposed to online (e.g. create same day delivery service for downtown stores).
• The outdoor dining areas (tables and umbrellas, etc.) installed on Mill Street during COVID19 proved to be a successful strategy to bring people downtown. As a result of the Mill Street Closure success, City Council approved the Mill Street Project (Downtown Streetscape Improvements Project) to include new decorative street surface, semi-permanent outdoor dining areas, stone planters, and new landscaping. promises to enhance the experience of shopping and dining downtown.

5. Take steps, via annexation and/or rezoning, to create a business environment with more opportunities for industrial businesses to thrive.
• On July 19, 2019, City Council directed staff to initiate an application to amend to the Southern Sphere of Influence Planning and Annexation Project area which was approved in 2014 and 2016. Specific amendments would include an expansion of the City Sphere of Influence, expansion of the previous annexation area boundaries, and modifications to the General Plan Land Use and Zoning maps. This action would allow Hansen Brothers Enterprises (HBE) to execute their expansion plans. Additionally, the owners of Berriman Ranch, located on the west side of Highway 49 have requested the City consider a different land use mix that eliminates the 26+/- acres of commercial land to allow additional residential land.
• On December 14, 2021, Council approved the Southern Spere of Influence (SSOI) project and annexation. LAFCo approved the annexation in February 2022. • The RV Park and Annexation Project was approved by Planning Commission and City Council at the end of 2021. Once the project is approved by LAFCo, it will result in the annexation of the RV park and existing developed commercial properties next to the fairgrounds. Annexation will bring sewer to this area, which will allow for much needed business expansion currently hindered because of septic limitations.

6. Integrate the roles of Grass Valley Elected Leaders and City Staff in the economic development efforts for the City so everyone understands and articulates the same maxim regarding the City’s economic wellbeing.
• The City developed a 5-year model of our revenues and expenses to assist elected officials with understanding the City’s economic base.

Item # 18.

MEDIUM TERM PROJECTS (2-5 YEARS):

1. Work with Sierra College, Nevada Union High School, and other organizations to develop specific curriculum to train the locally demanded workforce to help foster Grass Valley’s economic growth.

2. Support workforce development and community amenities initiatives that meet the needs of employers within the Grass Valley community.

3. Develop a Marketing Brand for the City that can be used for all promotional materials, and produce a long-term, fundable marketing strategy.
• City Council approved the new City logo as well as the Measure E logo to help identify Measure E funded projects.
• The City has adopted a Style Guide and corresponding Color Palette in conjunction with the new website design.
• City staff is currently working on a Branding Guidelines document to ensure consistency with use of City logo, colors, etc.
• City partnered with local marketing company, Banner Mountain Media, to boost City’s social media presence. Banner Mountain is creating video content of Grass Valley to help lure community members and visitors to downtown Grass Valley.

4. Provide opportunities for emerging/non-traditional retail and technology startup businesses. Seek funding sources for small business startups and provide specialized small business assistance via convenient and user-friendly permitting and approval processes at the City.
• City staff has created a Resource Guide to assist new businesses in the process of starting up their commercial locations within the City.
• Staff worked closely with BrewBuilt (homebrewing equipment producer and retailer) to help them find the right commercial location in the City for their operations (110 Springhill Drive).

5. Collaborate with City business partners such as Center for the Arts, the Downtown Association, Chamber of Commerce, and Nevada County Fair to develop a comprehensive marketing strategy to promote and market the Arts, Tourism, Ecotourism, farm-to-fork opportunities, Fair events, and entrepreneurial business. This effort will promote economic revenue enhancement for the City, as well as, small businesses, the trades, the arts community, Nevada County Fair, hotel, motels, restaurants and the like. • City joined the Grass Valley community calendar via Trumba wherein the City’s calendar will be updated with upcoming community events. This calendar is published on the City’s website.
• The City has partnered with the Grass Valley Chamber of Commerce to take over downtown event planning from GVDA. The goal of this change is to help improve and expand events downtown.

Item # 18.

6. Reevaluate the effectiveness of the City’s current economic development priorities and taxpayer supported efforts to attract new businesses into the community. Consider consolidating efforts to get more noticeable results; possibly develop an in-house program to demand more accountability and oversight.

7. Create strategies to counter the online shopping phenomenon; a combination of attractions for locals and tourists (e.g. support your local business campaigns and weekday specials for locals). Survey the local economy to discover where and when sales are stemming from:

Local or Visitor and Weekday or Weekend sales, so the market can cater to each specifically.
• The Mill Street Project and associated Encroachment Permit process is intended to help make downtown Grass Valley more inviting for local and visiting patrons alike. Additionally, the City’s recent partnership with the GV Chamber is intended to improve the promotion of our traditional events as well as create and implement new events. The goal is to have more going on downtown all year round.
• e.g. City has partnered with Cousin’s Maine Lobster to have food truck on Mill Street their first event was a huge success, and the second event will be on 2/22/22.

8. Develop a strategy to maintain funding and capital reserve concerns with various Lighting and Landscaping districts.

9. Explore coordination with contracted grant writer(s) to explore and apply for grants. • The city hired an independent contractor to assist with the Prop 68 park grant applications.

City Staff has worked together on multiple grant applications throughout 2018-19.

10. Improve the City’s effectiveness through collaboration with economic-health oriented regional partners.

11. Evaluate the economic, social, and community impacts of a Cannabis dispensary. • On November 24, 2020, City Council amended the Grass Valley Municipal Code and Development Code to allow certain cannabis businesses in City limits. The Cannabis business types include no more than two (2) permits for dispensaries open to the public for retail sales (with delivery), , no more than three (3) permits for delivery-only services, no more than two (2) local cannabis testing laboratories, no more than two (2) local cannabis nurseries, and no more than five (5) local cannabis distribution businesses. The first two permit types are population based, so only one of each permit will be allowed initially. • In November 2021, the Commercial Cannabis Committee awarded the following Commercial Cannabis business types:
• Storefront Retail Dispensary (Only one allowed in the City, 7 Screening Applications submitted)– Grass Valley Provisions was the top-ranked applicant • Delivery Only Dispensary (Only one allowed in the City, 2 submitted Screening Applications submitted) – KannaXpress was the top-ranked applicant • Distribution (Five allowed in the City, 2 Screening Applications submitted) - Grass Valley Brand & Sierra Flower Co. both met the Code requirements and may apply for a permit
• Nursery (Two allowed in the City, 2 Screening Applications submitted)- Grass Valley Brand & Xotic Nursery, Inc. both met the Code requirements and may apply for a permit

Item # 18.

12. Complete an Energy Action Plan that addresses energy efficiencies to meet State mandates.
• The City approved an Energy Action Plan (EAP) prepared by Sierra Business Council.

This plan provides an analysis of the energy use within the City limits by the community and City operated facilities as well as a roadmap for accelerating energy efficiency, water efficiency, and renewable energy efforts already underway in Grass Valley. • Received a Beacon Spotlight Award (Gold Level) for 17% Community Greenhouse Gas Reduction
• Received a Beacon Spotlight Award (Platinum Level) for 34% Agency Greenhouse Gas Reduction
LONG TERM PROJECTS (5-10 YEARS):

1. Encourage the development of experiences (i.e. boutique hotel and spa), as well as, ecotourism, agritourism, and shopping locally.

2. Work with the South Auburn Street Safeway shopping center owner(s) to renovate their building and parking lot to allow for a more decorative entrance into Downtown Grass Valley.
• Brockington (Safeway) Center Frontage Improvement Project was completed in Summer 2021 – the project included installation of water utilities to supply irrigation to new planter areas along the Safeway Center frontage. Project also included electrical conduit installation in the same trench as water utilities and planting of trees and vegetation in the newly constructed rock planters.

3. Create outdoor venues to attract traveling events such as swimming, soccer, lacrosse and softball tournaments, as well as, outdoor concerts and performing arts (i.e. incorporate the Julia Morgan “North Star” house).

4. Evaluate the potential annexation of properties for economic development purposes.

Consider annexing and providing sewer service to the airport area to allow for business and employment expansion.

5. Look into developing a high-tech, business center that can support the centralized big city high-tech centers of the country, offering an alternative to big city urban living. This area could also be used by various freelancers.

6. Organize the development of Priority Development Areas through public/private partnerships, grant funding, and public engagement.

Item # 18.

GOAL #5: HIGH PERFORMANCE GOVERNMENT
&

QUALITY SERVICE

THE CITY OF GRASS VALLEY STRIVES TO EXEMPLIFY AN INNOVATIVE, EFFICIENT, EFFECTIVE, OPEN AND COLLABORATIVE CITY GOVERNMENT.

Grass Valley epitomizes a lean and efficient local government. The success of our organization relies on teamwork, a professional and progressive approach to business and customer service, transparency, and fiscal responsibility.

Ideas from the Community:

1. Upgrade City’s website so it is more user friendly.

2. Epitomize an open and transparent government that values public input on important community issues.

3. Continue to improve the customer-friendly atmosphere in City Hall.

4. Provide regular updates via social media and website about upcoming events, special projects, and other topics of interest.

5. Enhance survey efforts to ensure the entire community has the opportunity to share their opinion.

SHORT TERM PROJECTS (0-3 YEARS):

1. Establish a booth for City Hall at public gatherings (e.g., Thursday Night Market) to promote and improve communication between community and government.

2. Return all phone calls and emails on the same day or within 24 hours (next business day).

Continue to improve the customer-friendly environment at City Hall. • All phone calls directed to any of the City’s main numbers are directed to the three Community Services Analysts. The CSAs ensure that any messages or emails in the general voicemail inbox are responded to in the same day.
• The City has assumed all customer service responsibilities associated with utility billing.

3. Improve training for all City employees to develop a secure succession plan, emphasize customer service and a can-do attitude.

4. Continue to build cooperative relationships with representatives from service clubs and other community groups.
• Regularly partner with Bear Yuba Land Trust, Wolf Creek Community Alliance to complete restoration area cleanup and maintenance, trail improvements, watershed oversight and improvement project planning.

Item # 18.

5. Provide regular updates via social media that inform the public about upcoming City Council and Planning Commission meetings, seasonal events and fairs, special projects, and more.
• In 2019 the City established a Facebook Page and Instagram account, each of which has recruited over 1,000 followers. The City publishes and shares information about upcoming events and projects occurring in the City via these social media outlets. • In March 2020 the City launched a new website designed to streamline information and City processes to better assist the public.
• Banner Mountain Media took over management of the City’s social media sites (FB and Instagram) - they post informational and marketing updates to the City’s sites weekly.

6. Work toward improving the City’s communication and collaboration with Nevada County and other public agencies.
• Wrapping up EPA Brownfield Coalition Grant that included Nevada City and Nevada County.
• Developed MOU with Nevada County to create housing plans that could be used by the public for expedited approval of housing.
• Continued collaboration with County regarding backup support of building inspection services.

7. Continue to invest in technology to assist staff and promote overall operational efficiency, develop a tech-replacement account as part of the City Budget. • The City Budget now includes increased funding for Information Technology elements, and it is a goal for FY 2020-21 to include a “Base Funding Source” for Information Technology each year.

8. Move forward with the implementation of a Document/Records Management System and Scanning Program to help make information more accessible to public via the internet. • In October 2018, the City entered into a five-year Professional Services Agreement with PinPoint (LSSP Corporation), Document Management System. EPA grant funds were used to purchase the software.
• Staff has started scanning building property files (permits, etc.) into the City’s building permit program, Accela. The result of this project will be the availability of permit files via Accela’s online portal which is accessible via the City’s website. • Engineering encroachment permit processing now almost entirely digital. Invoice processing primarily electronic. Project documentation and filing almost entirely digital. • Discuss putting the development code on Municode to keep updated and better access.

9. Maintain a strong fiscal reserve – continuously maintain a balanced City budget. • The City Budget includes prudent levels of reserves for Economic Contingency, CalPERS Pension Stabilization, OPEB Stabilization and Capital / Deferred Maintenance. This is in addition to a prudent level of fund balance / unobligated reserves.

Item # 18.

10. Continue utilizing the 7-year plan forecasting and comply with City budget administration policy.
• The 7-Year Forecast is updated at least twice annually and used as part of the annual budget and mid-year budget updated process.

11. Continue full implementation of budget policies included in each annual budget.

MEDIUM TERM PROJECTS (2-5 YEARS):

1. Implement innovative and cutting-edge practices to help improve the performance and exceptional service of the entire City workforce.
• City Hall staff conducted pilot program to allow new parents to bring their infants to work to help save on the cost of childcare.
• COVID restrictions and safety requirements required implementation of remote (work-fromhome) options for office staff. Due to the success of office employees working from home, City continues to allow remote working and additional flexibility for employees. • City Hall switched to a 4-10's schedule to provide earlier office hours for contractors and to help accommodate flexible work schedules.
• The building department transitioned to completely online permitting process, including plan submittals and permit issuance. This change was initiated due to COVID, but it was something the City was planning to implement in the coming years and it has proven successful and helps improve overall performance.

2. Improve and upgrade the City’s website and social media network; create procedures to ensure all sites are continuously monitored, updated, and accurate. Partner with the Chamber of Commerce, School Districts, the Community College District and other community organizations to participate in a Community Calendar that lists events and activities; publish to the City’s website and link to social media sites. • Via the partnership with Banner Mountain Media, the City’s social media sites are regularly (weekly/biweekly) updated.
• City is currently working with the Chamber of Commerce and GVDA to organize an all-inclusive community calendar that shares events happening downtown and throughout the City.

3. Explore the possibility of repurposing City Hall and relocating to the downtown area, thus preserving a historic building while expanding the economic vitality of downtown. • Staff has explored couple of options, but to date the best location for City Hall remains at the current position. A remodel will be needed to continue to provide the level of service needed for our community.

4. Generate a Citywide vehicle replacement account as part of the City’s budget. • The City implemented a vehicle leasing program whereby ongoing “base funding” is provided to cover ongoing leases. The Measure E Fund includes ongoing funding for public safety vehicle/apparatus replacement as part of the 7-Year Forecast.

Item # 18.

5. Stabilize the City’s CalPERS retirement obligations by setting aside sufficient funds over time to cover the City’s unfunded liability; making it a high priority during the annual budget process.
• The City is currently in the process of securing bond financing to pay off the majority of the CalPERS Unfunded Liability and will begin using the PARS Pension Stabilization Trust Fund (Section 115 Trust) to mitigate future expose to volatile pension costs. • City was able to secure bond financing and pay down the majority of the CalPERS Unfunded Liability. Additionally, the City has created a reserve fund to assist with any future CalPERS issues.

LONG TERM PROJECTS (5-10 YEARS):

1. Replace the City of Grass Valley animal shelter with a larger, more robust facility to better serve and protect the animals and the public.

2. Research alternative solutions for utility billing to ameliorate community members’ customer service experience.
• In mid-November 2019, the City’s current utility billing service provider, Fathom Water, notified the City they would be discontinuing business operations. Staff determined MuniBilling to be the best short-term solution. While MuniBilling provides the billing software program, the City has reassumed all customer service activities associated with utility billing and account management.
• Staff is looking at other options to improve our utility billing operations, including evaluating Tyler Enterprise System - Utility Billing module and placing the sewer bills on the Nevada County Tax Roll, etc.

3. Take a stronger leadership role in the community; continue to facilitate CommunityCouncil-Staff Strategic Planning Sessions.

Item # 18.

GOAL #6: PUBLIC SAFETY

THE CITY OF GRASS VALLEY IS DEVOTED TO PROVIDING A SAFE PLACE TO LIVE, WORK AND PLAY.

Grass Valley is home to resilient and dynamic police and fire departments. The police are dedicated to ensuring the City’s streets, parks, businesses, and neighborhoods are safe; while the fire department is committed to enhancing their medical response capacity and protecting Grass Valley from the ever-growing dangers associated with wildfires. Both public safety departments are eager to improve their processes and response times through the use of modern technology.

Ideas from the Community:

1. Address homelessness & be more transparent about progress and deficiencies related to this effort.

2. Confront the growing drug issues plaguing the youth in Grass Valley.

3. Provide for a safe walking and driving environment throughout the community.

SHORT TERM PROJECTS (0-3 YEARS):

1. Enhance the City’s technological capabilities to provide for increased public safety via the utilization of cameras, drones, and modernized patrol car technology. • We have added card-lock access control across City Facilities including City Hall, the Police Department, both fire stations, the Wastewater Treatment Plant, and Water Treatment Plant.
• We have added high-definition video equipment at City Facilities including City Hall, the Police Department, both fire stations, the Wastewater Treatment Plant, and Water Treatment Plant, as well as, at sewer lift stations and parks (Memorial / Minnie (on FS1)) • Funding for these projects were from several funds including, general fund, enterprise funds, asset forfeiture funds, and developer impact fees.
• Through the City’s vehicle replacement program, the police department vehicles are in the best condition they have ever been (barring the supply chain issues of 2020/2021) – including in-car technology
• We have deployed a number of community cameras through partnership with local property owners/businesses and utilize them to detect and deter crime.

2. Improve investigative capability using modern technology and new/updated software packages.
• The Police Department has invested in several technologies, some of which were pretext call software for wireless platforms, a throw camera, exploration of ALPR platforms at reasonable costs (still researching), and deployment of high-definition cameras across facilities and public spaces as mentioned above.

Item # 18.
• Deployment of ALPR technology at the beginning of 2022 has already provided tangible crime deterrence and detection.
• Our investigations unit has enhanced mobile device forensic software, staying up to date with how and where criminals store information, making our department a leader in regional digital crime fighting.
• There is a NEED for updated police records keeping software.

3. Review development projects with crime prevention in mind. • The Police Department worked with CDD to develop conditions of approval related to crime prevention through environmental design and via the conditioning of space for City accessed video surveillance systems as part of the Dorsey Marketplace design and intersection construction.
• The Police Department is working collaboratively with the Engineering Department to create new design standards for signalized intersections that may develop in the future to include video and potentially ALPR technologies with dedicated physical space for those infrastructure needs.

4. Emphasize community policing strategies and crime prevention through regular interactions with residents, visitors, youth, and business owners. • Several active shooter/critical incident preparedness presentations as well as mock drills at several high-risk locations have been completed (i.e. NID, Mental Health, Brighton Greens) and will continue. In the case of mutual responsibility facilities, like Health and Human Services at Brighton Greens, joint drills between the NCSO, CHP and GVPD were conducted, with GVPD taking the lead role.
• Numerous K9 presentations with groups such as Rotary, Elks, Vet’s and nursery/grade/ and middle schools. National Night Out, Coffee with a Cop, Hero’s Night etc.

5. Commence regular statistics-driven public education messages via social media and City website to spread awareness and recruit community involvement in Grass Valley public safety efforts.
• Fire Department implemented community-wide outreach regarding vegetation management requirements in preparation of fire season. Notices are sent to all property owners.

6. The Grass Valley Police Department will coordinate with local schools and afterschool programs to execute a drug awareness and prevention program. • The assigned School Resource Officer at Silver Springs High School conducts drug awareness and prevention on the campus. GVPD has and plans to continue to host the GREAT Summer Youth Academy, in partnership with NEO (Bright Futures for Youth as of 2021), to provide prevention-based summer youth camps for kids, while building positive youth-police relationships.
• This past summer the Police Department partnered with Bright Futures for Youth at their summer youth camps to teach kids about investigations and police work as well as positive role modeling and drug prevention.

Item # 18.

7. Take a more proactive approach to homelessness and drug use within the City to ensure our neighborhoods, parks, downtown, and other public areas are safe for our residents, businesses, and visitors.
• Creation of specialty team within our Strategic Response Unit (previously Investigations Unit) that is dedicated to homeless and quality of life related issues in the City. We have partnered with the County Home Team to provide congruent services in our interaction with the homeless population. We are a partner agency recipient of a Peace Officer Standards and Training Innovation Grant for the training of police officers related to locally based curriculum related to Community Partnerships and Homeless engagement training. Hospitality House is the lead grant recipient with GVPD instructors of the curriculum that is in development.
• Officer John Herrera is dedicated to ensuring downtown is safe and drug-free.

8. Expand police presence in public places and during events; look into hiring a sworn Park Ranger.
• With staffing at 28 of 29 FTE we are finally able to fill a Parks/Downtown position with a sworn officer. Absent any staffing issues, we intend to fill this position during the Spring – made possible by Measure E personnel.
• Kano, and newly acquired PD canine Romeo, frequently attend events such as Safe Trick or Treat and 4th of July.

9. Review the City’s dispatch capabilities, as well as, the contract with Nevada County to see what the best solution is for the City. Address radio dead spots within the City and surrounding areas. Update cooperative and mutual aid agreements. • We are nearly complete with a $1.4M radio infrastructure project, anticipated to be live before the end of FY21/22.

10. Provide easier access to current fire information, emergency evacuation processes, and preparatory education related to property and vegetation management. • Fire information link on City Web Site, Grass Valley Fire social media sites (Facebook, Instagram, Twitter).
• Developed and mailed to City residents the Ready Nevada County Wildfire Handbook. • Conducted Community Fire Forum at Love Building in May 2019. • Published Know Your Zone link on the City’s website (on homepage), which helps community members identify which evacuation zone they reside in.

11. Expand outreach for National Night Out events.
• Under GVPD leadership, we have collaborated with all local LE agencies to create a jurisdictional-roving NNO event every August, bringing together the community with their police and public safety departments in a fun and engaging environment.

12. Collaborate with Nevada County and the State to address homelessness. • See item 6 above.

Item # 18.

13. Evaluate fire cooperation with the City of Nevada City. • Developed and implemented Shared Administrative Service agreement with Nevada City Fire.
• Integration of staff and programs has provided operational efficiencies through staffing, equipment standardization, training, and professional development opportunities. • Amended Nevada City Municipal Code for Vegetation Management to reflect the Grass Valley Vegetation Management Municipal Code.
• Continued evaluation of Shared Service Agreement to develop additional strengths and promote resilience within each Cities’ Fire Department. • Effective November 1, 2021, GVFD assumed responsibility for fully staffing Fire Station 1 as we do for the other stations in the City, all of which provide emergency response services to the County and Nevada City jurisdictions. These changes were implemented to ensure GVFD is prepared to provide for the quickly increasing current and future emergency service demands of the City and surrounding Nevada County areas we respond to on a regular basis.
• Since November 1st, 2021, Grass Valley fire stations each have their own Battalion Chief to oversee the daily operations and overall procedures of each shift. This allows the City to continue to ensure our primary mission to the public to secure a safe future for our community.

14. Continue a proactive and progressive Code Enforcement program, including an aggressive approach to weed abatement as it relates to fire hazards. • The City has instituted a progress and aggressive vegetation management program to mitigate exposure to wildland fire. Proactively the City has mailed informational notices to property owners regarding the responsibility of vegetation management on parcels in the City. The City has proactively mitigated City properties to comply with the vegetation management program, and funds mitigation of properties that are non-responsive. • Cal Fire is completing the Ponderosa Fuel break to protect the Western side of Grass Valley from wildland fire. Parcels in the City comply with City vegetation management program. • Fire Department amended the Vegetation Management and Yard Debris Removal ordinance (8.16.200) to require compliance by May 1st instead of June 1st.

15. Conduct annual disaster response trainings (i.e. tabletop exercises for Emergency Operations Plan).
• GVPD is currently working with GVFD and will be conducting tabletop exercises for active shooter response and disaster response in March 2020. A tactical medicine course is being presented in March 2020 to the GVFD by GVPD Reserve Chris Quinn. We are also working with the NCSO to put on a multi-agency active shooter training which will include tactical medic response, hospital and ambulance involvement as well as LE and Fire response and tabletop exercise. Many of the incident command and resource deployment models are replicable for other disaster response.

16. Update Emergency Operations Plan to ensure preparedness for a large scale natural or manmade disaster. Develop a major fire evacuation plan, staging areas, and lines of defense around Grass Valley and conduct drills to commit plan to memory. • We are working collaboratively with the County OES to review and update their Evacuation Annex. Final comments are due back this month.

Item # 18.

17. Pursue safety for all (inclusionary).
• The City and Cal Fire have entered a Mutual Threat Zone (MTZ) agreement providing additional resources to wildland fires including aircraft within the City of Grass Valley. • Measure E has been instrumental in advancing the capabilities of the fire department by way of 1) Staffing (paramedics, red flag warnings, 2) New Fire Engines, 3) State of the Art equipment, and 4) Training.
• The fire department continually seeks improvements to service levels internally and with our partner agencies to provide operational resilience, readiness and excellent service.

MEDIUM TERM PROJECTS (2-5 YEARS):

1. Evaluate the prospect of acquiring the property behind the alley of the police department for additional parking, storage, and officer safety.

2. Update City Fire Stations to meet current safety standards. • Purchased a generator for Fire Station 2 to ensure station maintains power throughout PSPS events.
• Improved connectivity and upgraded computer and networking equipment at each station, which helps ensure fire stations are operating at optimal level.

3. Evaluate the possibility of introducing a program where police officers visit local schools for the day.

4. Evaluate placement of more solar-powered radar speed limit notification signs. • The Police Department is in the final stages of making a recommendation for a “city standard” of solar radar sign with data collection and analytic capabilities with crossdepartment access to information as may be needed for business needs.

Item # 18.

GOAL #7: WATER & WASTEWATER SYSTEMS
&

UNDERGROUND INFRASTRUCTURE

THE CITY OF GRASS VALLEY IS COMMITTED TO MAINTAINING AND UPGRADING THE CITY’S UNDERGROUND AND SURFACE INFRASTRUCTURE.

Grass Valley will continue to upgrade and replace underground infrastructure including storm water, wastewater, and water pipes. The City strives to maintain our wastewater and water treatment plants to meet the highest standards, keeping in line with State and Federal rules, regulations, certifications, training and new technologies to improve the operation and efficiency of each plant in a fiscally responsible manner.

Ideas from the Community:

1. Improvements need to be made to update and improve the City’s storm water system.

2. Continue to protect Wolf Creek via enforcement of proper setbacks.

3. Continue to plan for the impacts of climate changes facing our area, including ensuring the stability of the City’s water supply
SHORT TERM PROJECTS (0-3 YEARS):

1. Install the necessary hardware and software to establish a City wide and surrounding area highspeed internet and broadband system, connecting homes and businesses.

2. Evaluate the City’s water supply and potential future water sources in conjunction with NID to ensure the City’s citizens continue to have access to a stable potable water supply.

3. Establish a methodical improvement program to upgrade, improve, and replace the existing storm water system with emphasis on older areas that are prone to flooding during highvolume water events. • Replaced 18” storm drain culvert on Slate Creek Rd that was no longer conveying water and prone to repeated flooding.

3. Improve the creeks that traverse the City for increased storm water flows.

4. Sustain a high-quality drinking water delivery system to support the community and waterdependent businesses.

5. Maintain pace with the latest technologies and safety standards to ensure our water is clean and safe to drink, and our wastewater is disposed of in the most effective and sanitary means.

Item # 18.
• Monitoring and control system (SCADA) completely modernized at the Wastewater treatment plant via a $4 million improvement project, resulting in highly advanced operations utilizing latest technologies.

6. Continue to replace and upgrade aging wastewater and water system pipes. • Complete water line replacement on Valley View Drive. • Memorial Park Project - installed new water main line through the park to better serve park and create enhanced looping of distribution system.

MEDIUM TERM PROJECTS (2-5 YEARS):

1. Continually evaluate the water and wastewater fiscal reserves and their capital depreciation as it relates to the rate structure, to ensure fiscal prudence on behalf of the rate payers. • Water and wastewater rate study initiated with consultant NBS to evaluate and update rate structure.

2. Look for opportunities to underground utilities (electrical, phone, cable facilities). • Initiated discussions with Nevada County and PG&E to pool Rule 20A undergrounding funds to identify and deliver an electrical system undergrounding project within City limits.

LONG TERM PROJECTS (5-10 YEARS):

1. Develop a useful GPS mapping system of the various underground tunnels and mine shafts in the City and surrounding area to identify potential hazards and protect against public safety hazards and mine shaft/tunnel failure.

2. Research the feasibility and produce a cost analysis for the City to work with local businesses to extend sewer lines to the Grass Valley airport business park to help influence economic development and business expansion in that area.

Item # 18.

City of Grass Valley
City Council
Agenda Action Sheet
Title: FY 2022-23 Proposed Budget Public Hearing
Recommendation: It is recommended that the City Council open Public Hearing and by

RESOLUTION,
(1) approve Resolution No. 2022-48 approving the Proposed Budget for the City of Grass Valley and the Successor Agency for fiscal year 2022-23. A 4/5s vote of the City Council is required for adoption of the budget.

Prepared by: Andy Heath
Council Meeting Date: 06/14/2022 Date Prepared: 06/09/2022 Agenda: Public Hearing

Discussion:

The Fiscal Year 2022-23 Proposed Budget is presented to Council for consideration, modification where appropriate, and adoption. This public hearing follows staff’s overview and the City Council’s approval of the preliminary budget on May 19, 2022; which has been available for review in its entirety on the City’s website as part of the City Council Agenda.

Staff will provide a brief presentation of the FY 2022-23 Proposed Budget, noting any changes from the Preliminary Budget previously presented, prior to the opening of the Public Hearing. The FY 2022-23 Proposed Budget document, which includes the budget recommended for the City of Grass Valley Successor Agency is attached with this memorandum and includes pertinent information and discussion as appropriate.

A copy of the draft FY 2022-23 Proposed Budget is attached with this report.

COUNCIL GOALS / OBJECTIVES
The Fiscal Year 2022-23 Proposed Budget executes portions of the work tasks towards achieving / maintaining the Strategic Plan goal to maintain a High-Performance Government and Quality Service.

Item # 19.

FISCAL IMPACT
The Fiscal Year 2022-23 recommended Proposed Budget balances expenditures with anticipated revenues and carryover monies for noted funds.

Attachments – Resolution 2022-48 – Budget Approval
FY 2022-23 Proposed Budget
REVIEWED BY:
____ City Manager

Item # 19.

RESOLUTION NO. 2022-48

A RESOLUTION ADOPTING THE GENERAL BUDGET OF THE
CITY OF GRASS VALLEY FOR FISCAL YEAR 2022-23
WHEREAS, the City Manager submitted to the City Council prior to the 1st of June, in accordance with Section 3, Article X of the City Charter, a preliminary General Budget for the City of Grass Valley for the Fiscal Year 2022-23; and
WHEREAS, copies of the proposed General Budget have been available for inspection by the public in the Office of the City Clerk in accordance with the City Charter; and WHEREAS, a public hearing was held on the proposed General Budget on June 14, 2022 at the Grass Valley City Council Chambers at which time interested persons desiring to be heard were given such opportunity in accordance with the City Charter; and WHEREAS, after the conclusion of the public hearing, the City Council further considered the proposed General Budget and directed revisions it deemed advisable; and WHEREAS, the City Charter provides that a General Budget of the City be adopted by the affirmative votes of at least four (4) members of the Council on or before the 30th of June, for the ensuing fiscal year.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:

1. That the foregoing statements are true and correct.

2. The document entitled "Operating Budget For Fiscal Year 2022-23", which document is incorporated herein by title reference only, is hereby adopted with the following revisions, modifications and policy limitations as the General Budget Fiscal Year 2022-23 of the City of Grass Valley, effective July 1, 2022. a) All revisions and changes which are necessary and in accordance with the City Council's direction during consideration and review but prior to adoption of said budget.
b) Any adjustment of estimated year-end reserves to actual. c) Incorporation of any encumbered funds.
c) Any corrections of mathematical or typographical errors. d) Any adjustments authorized pursuant to City Council action or resolution that change or set salaries, benefits, or terms and conditions of employment for any position, employee or unit of employees.
e) Any adjustments to revenue estimates as a result of adopted changes to the City’s fee schedule.

Item # 19.

3. That Grant and Trust Fund budgets are continuously appropriated for the purpose approved during the term of the grant agreement and pursuant to the budget established in each grant application and contract as approved by the City Council.

4. That Capital Project Funds for governmental and enterprise appropriations can be distributed between individual project accounts within the Capital Project Funds as recommended by the City Engineer and Director of Finance and approved by the City Manager.

5. The City Manager and Director of Finance are authorized to administer said adopted budget in accordance with the provisions of the City Charter, City Council actions, and administrative policies and regulations. The City Manager’s signature authority is limited to $50,000 for budget adjustments, contracts or other actions necessary for the administration of the budget unless otherwise authorized.

6. Appropriations to the several departments as authorized by the General Budget are subject to receipt of adequate revenues or appropriated reserves, and such appropriations may be limited to available revenues.

7. The staffing allocations as provided for in the budget are authorized, with current and future vacant positions to be filled accordingly, including the under filling of any position.

8. The Grass Valley Redevelopment Successor Agency budget is included in and adopted as part of the Citywide budget.

ADOPTED as a Resolution of the Council of the City of Grass Valley at a meeting thereof held on the 14th day of June, 2022, by the following vote:

AYES: Council Member
NOES: Council Member
ABSENT: Council Member
ABSTAINING: Council Member
___________________________
Ben Aguilar, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ____________________________ Taylor Day, Deputy City Clerk Michael G. Colantuono, City Attorney

Item # 19.

City of Grass Valley
&RA55 VALLEY, NEVADA COUNTY.
r ,� 1 r :I �t ,\
Fiscal Year 2022-23
Operating Budget

Item # 19.

CITY OF GRASS VALLEY
Ben Aguilar - Mayor
Jan Arbuckle - Vice-Mayor
Hilary Hodge - Council Member
Tom Ivy - Council Member
Bob Branstrom - Council Member
Tim Kiser- City Manager
Taylor Day - Deputy City Clerk
Andy Heath - Finance/ Administrative Services Director
Alex Gammelgard - Police Chief
Mark Buttron - Fire Chief
Tom Last - Community Development Director
Bjorn Jones - Assistant City Engineer

Item # 19.

COMMUNITY PROFILE
The City of Grass Valley dates from the California Gold Rush and was incorporated in 1860.

Grass Valley is the largest city in the western region of Nevada County and is situated in the western foothills of the Sierra Nevada mountain range at roughly 2,500 feet elevation. It comprises of 4.7 square miles with a population of 13,617.

Grass Valley is the location of the Empire Mine and North Star Mine, two of the richest mines in California. Many of those who came to settle in Grass Valley were tin miners from Cornwall, England. They were attracted to the California gold fields because the same skills needed for deep tin mining were needed for hard rock (deep) gold mining. Many of them specialized in pumping the water out of very deep mining shafts. The mines produced well during the Depression of the l 930's, but closed temporarily during World War II. Not long after the war, production costs went off the scale, and almost one hundred years after it started, it was over.

One by one the great mines closed down leaving behind colorful history, miles of subterranean tunnels and shafts - and gold.

Mill Street and its intersection with Main Street, the heart of Grass Valley, still retain much of the historic flavor of the Gold Rush. The spirit that established commercially successful quartz mining helps Grass Valley remain the commercial center of Western Nevada County. The Grass Valley/Nevada County Chamber of Commerce has worked to attract more visitors to appreciate the City's colorful history and structures. An active Downtown Business Association helps maintain a vital business climate. The City of Grass Valley remains committed to providing an attractive and quality environment in which to live and work.

Grass Valley still holds on to its Cornish heritage, with events such as its annual Cornish Christmas and St Piran's Day celebrations. Pasties are a local favorite dish with a few restaurants in town specializing in recipes handed down from the original immigrant generation. Grass Valley is also twinned with the Cornish town of Bodmin, United Kingdom.

Item # 19.

G) Ci!YOF

GRASS VALLEY

CALIFORNIA
The Citizens of the City of Grass Valley
I
Mayor & City Council City Attorney

5.0 FTE CONTRACT
I
City Manager

1.0 FTE
I
I I I
Administrative Community City Clerk Police•• Fire••
Services• Development
Public Works

4.0 FTE 6.0 FTE 1.0 FTE 33.0 FTE 28.0 FTE 16.0 FTE
I
Police• Animal Water/ Sewer
Control Operations

3.0FTE 13.0 FTE
Total Full Time Equivalent Positions Funded• FY 2022-23: 110.0 FTE Frozen/ De-Funded Positions (not included in above chart): 0.0 FTE • Contracted Positions/ Functions• Police: • Information Technology Operations •• Contracted Functions • Police / Fire: • Dispatching Services • Includes Nevada City Contracted Services Provided by City of Grass Valley

Item # 19.

CITY OF GRASS VALLEY
FISCAL YEAR 2022-23 BUDGET OVERVIEW
Following is a summary of the Fiscal Year 2022-23 Operating Budget, including a comparison with prior year estimated actuals and a discussion of any recommended changes. On May 19, 2022, the City Council adopted a Preliminary Budget for FY 2022-23 consistent with City Charter requirements. The final budget presented herein incorporates any changes to fund schedules previously presented and also includes budgetary information for all citywide funds.

Although forecasts for revenues most impacted by the Pandemic (Sales Tax and Transient Occupancy Tax) have fully recovered from COVID Pandemic lows, factors including the ongoing recovery from the COVID-19 Pandemic, inflation levels not seen for 40 years and geopolitical concerns all impact the City's current and future fiscal framework. As the economy continues to be impacted by these negative externalities, staff will periodically present updates to this budget after its final adoption in a manner similar to the updates provided during previous fiscal years.

Combined operating budget estimated revenues (net of transfers) for the 2022-23 fiscal year are $35.8 million, compared to an estimated $45.1 million for FY 2021-22. Total planned spending for FY 2022-23 is $59.7 million, compared to $36.5 million anticipated for FY 2021-22.

Citywide Revenues
Total estimated revenues for FY 2022-23 decrease by approximately $9.3 million from the FY 2021-22 estimated actuals. This decrease in overall expected revenues can be wholly attributed one-time revenues received in FY 2021-22 related to $6 million in debt proceeds for the citywide park improvements and $4 million in anticipated CDBG grant/ program income related to the Memorial Park Pool Improvement Project. These revenues are scheduled to be expended as part of the City's capital program during FY 2022-23, which exceeds $27.3 million.

Item # 19.

Fiscal Year 2022-23 Budgeted Operating Revenues
Total Revenues = $49,227,305 (net of transfers = $35,770,716) Capital Projects
Funds,
$17,128,684
Assessment
Special Revenue/
Funds,
$946,875
Citywide Expenditures
General Fund,
$16,079,103
Trust & Agency
/ Internal
Service Funds,
$668,740
----Measure E
Fund,
$6,915,000
Anticipated expenditures for FY 2022-23 are $59.7 million (net of transfers), an increase of approximately $24.0 million from the $35.8 million anticipated by the end of FY 2021-22. A majority of the increase in overall expenditures can be attributed to the recommended $27.4 million capital program - including the Mill Street Pedestrian Plaza, Sierra College Field Improvements, Memorial Park Facility and Pool Improvements, and Measure E Streets and Parks Projects. Additionally, it should be mentioned that all positions including those that are currently vacant are budgeted for the entirety of the fiscal year (i.e. no salary savings are built in) to assure adequate levels of appropriation authority consistent with the demand for services.

Budgeted expenditures by fund type are show below:

Fiscal Year 2022-23 Budgeted Operating Expenditures
Total Expenditures = $73,194,828 (net of transfers = $59,738,239) Assessment
District Funds,
$129,908
Special Revenue /
Funds, .../
$3,236,985
General Fund,
$16,465,511
Trust & Agency
/ Internal
Service Funds,
$5,378,609
Measure E
Fund,
$11,209,872
Enterprise
--......._____ ---------$11,983,308
Funds,

Item # 19.

Taken as a whole, the above estimates indicate the City will be spending approximately $24.0 million more that it will collect in revenue during the coming fiscal year, resulting in uses of carryover monies and fund balance eannarked primarily for capital projects in certain funds.

The budget presented herein reviews citywide operations as accounted for in their respective funds while laying out respective financial plans for the 2022-23 fiscal year consistent with strategies and directives set forth by the City Council.

A brief overview of the City's major funds is presented below:

General Fund
FY 2022-23 General Fund Final Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$16,019,904
$ 16,079, I 03
Expenditures
$ 15,590,691
$ 16,465,511
The FY 2022-23 General Fund Preliminary Budget reflects revenues of $16,079, I 03 and expenditures of$16,465,5 l l. Expenditures are higher than revenues by $386,408 primarily due to anticipated increases in revenues offset by increases in expenditures and a recommended use of reserves for the Mill Street Pedestrian Plaza Project previously approved by the City Council.

Revenue and expenditure impacts to the City's General Fund for FY 2022-23 are noted below.

FY 2022-23 budgeted revenue of $16,079, I 03 reflects an approximate $60,000 increase from revenues anticipated to be collected in FY 2021-22, primarily due to:

Anticipated 3.0% increase in property taxes consistent with current housing market activity and increase in State CPI;
Increases in Sales and Transient Occupancy Taxes consistent with anticipated recovery to normal collections levels as the economic impacts from COYID-19 wane; Increase in franchise fees related to garbage collections as rates increase; Increase in interest earnings based on the City's active participation in the investment market as interest rates rise;
Reductions for one-time cannabis pennit-related planning fees collected in FY 2021-22; Slight reductions in development-related revenues to bring budgeted amounts in line with conservative expectations; and
Reductions for one-time revenues received in FY 2021-22 for COPS Grant growth prior year payments and SB-2 / LEAP Planning Grants.

Item # 19.

FY 2021-22 budgeted expenditures of $16,465,511 reflects an approximate increase of $875,000 from anticipated expenditures to be incurred in FY 2021-22, primarily due to:

Funding provided for anticipated citywide labor increases; Increased costs for citywide information technology - IT services contract/ licensing/ hardware & software;
Slightly higher anticipated legal costs related to the retainer and other legal activities; Higher fuel costs;
Funding provided for police License Plate Reader (LPR) software and RIPA program costs;
Higher costs for workers compensation and general liability insurance; Ongoing allocation of funding towards citywide multi-media advertising and consultants; Set-aside of $400,000 of anticipated FY 2021-22 General Fund surplus ($429,213) towards the reconfiguration of the fom1er AT&T property (City Corporation Yard) (a total of $750,000 will be set-aside for this purpose); and The inclusion of an Appropriation for Contingencies in the amount of $250,000.

As part of the FY 2022-23 Budget development process, it should be mentioned that the City maintains specific key contingency reserves in the General Fund:

CalPERS Pension Stabilization Reserve - $1,500,000
Other Post-Employment Benefits (OPEB) Reserve - $500,000 Capital and Deferred Maintenance Reserve - $ I ,000,000 Economic Contingency Reserve - $2,500,000
These Assigned Reserves can be used in the future to offset unanticipated pension and/or health benefit cost swings; to offset having to use General Fund discretionary funds for immediate capital outlay and maintenance needs; and to mitigate the exposure of having to significantly reduce service levels in the event of an economic downturn.

Taking into account the above, staff is recommending a preliminary General Fund Budget that uses $386,408 of reserves set aside over the prior two fiscal years to partially fund the Mill Street Pedestrian Plaza Project. Total General Fund reserves are anticipated to be approximately $9.34 million at the end of FY 2022-23. Projected reserve levels as of June 30, 2023 are expected to include:
- $ 6,489,901 Designated Reserves (Sec Attachment A for list) 2,847,550 Undesignated Reserves
- $ 9.337.451 Total General Fund Reserves

Item # 19.

Measure E Fund
FY 2022-23 Measure E Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$6,812,000
$6,915,000
Expenditures
$6,225,264
$11,209,872
The Measure E Fund accounts for the City's voter-approved I-cent transaction and use tax (general-purpose tax) that is used to support police and fire services; and streets and parks projects.

FY 2022-23 budgeted revenue of $6,915,000 reflects an approximate $103,000 increase from FY 2021-22 estimated revenues of $6,812,000, primarily due to recovery of sales tax collections as the economic impacts of the COVID-19 Crisis wane.

FY 2022-23 budgeted expenditures of $11,209,872 reflects an approximate $5.0 million increase from estimated expenditures for FY 2021-22 primarily due to the one-time use of carryover fund balance from FY 2021-22 towards streets and parks projects and fire apparatus. In addition to purchasing and outfitting a new fire truck (purchase authorized in a prior fiscal year), new projects anticipated to be funded by Measure E include the Condon Parking Lot Improvement, Bank Street Park Playground Upgrades, Sierra College Fields, Condon/ Scotten Turf Replacements, Mill Street Pedestrian Plaza, and Memorial Park Pool and Facility upgrade (multiple funding sources), Mill Street Parking Lot and more than $2 million allocated for Street Pavement Rehabilitation projects.

It should be mentioned that the Measure E Fund allocates funding for 21.1 FTE (position allocations) - I 0.9 FTE in the Police Department and I 0.2 FTE in the Fire Department. All positions allocated to Measure E are funded in the FY 2022-23 budget and assumed filled for the entirety of the fiscal year. City staff will meet with the Measure E Oversight Committee to review FY 2022-23 budget elements prior to the consideration of the Final Budget in June.

It is anticipated that the Measure E Fund will have approximately $720,000 in Fund Balance on June 30, 2023. These funds may be appropriated for any Measure E related purpose in future fiscal years.

Water Fund
FY 2022-23 Water Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$ 2,295,000
$ 2,300,000
Expenditures
$ 2,517,088
$4,504,768

Item # 19.

FY 2022-23 Water Fund revenues are currently projected slightly higher than prior year budgeted amounts, primarily as a result of higher anticipated interest earnings for FY 2022-23.

FY 2022-23 Water Fund expenditures are recommended to be approximately $2.0 million higher than those budgeted in the prior year primarily due to anticipated carryover of Water Fund capital projects. Any capital projects not fully completed by the end of FY 2021-22 are being carried over into FY 2022-23. It should be mentioned although a rate increase is not anticipated for FY 2022-23, the City will be completing a Water (and Sewer) rate study to assure fee structures are in line with operational and capital needs expectations in the coming years.

Also recommended for the Water Fund is the continued funding of a Pension Reserve like the one currently in place in the General Fund. Staff is recommending maintaining the set-aside of $75,000 from Unobligated Fund Balance into the Pension Reserve, which can be used to offset unanticipated swings in annually required pension obligations and/or reduce the pension unfunded liability related to staff funded by the Water Enterprise Fund.

It is anticipated that the Water Fund will have approximately $1.16 million in Fund Balance at the end of FY 2022-23, all of which is reserved for specific purposes. The $1.16 million ending Fund Balance assumes all capital projects are completed by the end of the fiscal year.

Sewer Fund
FY 2022-23 Sewer Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$ 5,095,000
$5,110,000
Expenditures
$4,851,298
$ 7,478,540
FY 2022-23 Sewer Fund revenues are currently projected to be slightly higher than those budgeted in FY 2021-22, primarily due to an anticipated increase in interest earnings. FY 2022- 23 Sewer Fund expenditures are recommended to be $2.6 million higher than those budgeted in the prior year primarily due to the can-yover of projects related to Annual Wastewater Treatment Plant Upgrades and the Slate Creek Lift Station. As mentioned in the discussion for the Water Fund, a Sewer Rate Study is scheduled to be completed at the outset of the coming fiscal year to assure appropriate fee structures are in place.

Similar to the Water Fund, continued funding of a Pension Reserve is recommended for the Sewer Fund. Staff recommends maintaining the set-aside of$ I 75,000 f rom Unobligated Fund
Balance into the Pension Reserve, which can be used to offset unanticipated swings in annually required pension obligations and/or reduce the pension unfunded liability related to staff funded by the Sewer Enterprise Fund.

It is anticipated that the Sewer Fund will have approximately $5.08 million in Fund Balance at the end of FY 2022-23, $4.75 million of which is reserved for specific purposes. The $5.08 million ending Fund Balance assumes all capital projects are completed by the end of the fiscal year.

Item # 19.

Gas Tax Fund
FY 2022-23 Gas Tax Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$ 828,994
$ 734,250
Expenditures
$723,000
$ 853,000
The Gas Tax Fund accounts for the receipt of gas tax, SB-I (RMRA) and NCTC pass-through revenues which may be used towards applicable transportation-related expenditures. Gas Tax revenues anticipated to be collected during FY 2022-23 are expected to approximately $95,000 lower than those anticipated to be received in FY 2021-22, due to elimination of the one-time pass through ofNCTC funding received in FY 2021-22. Gas Tax Fund appropriations are anticipated to be $130,000 higher in the upcoming fiscal year; and are recommended primarily for street maintenance, sidewalk, utility and project costs.

It is anticipated the Gas Tax Fund will have $82,000 in fund balance remaining at the end of the 2022-23 fiscal year.

Traffic Safety Fund
FY 2022-23 Traffic Safety Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$ 160,100
$ 160, I 00
Expenditures
$ 156,000
$ 156,000
The Traffic Safety Fund accounts for the receipt of parking citation revenues and a transfer in from the Gas Tax Fund used to pay for streetlight utilities costs. Traffic Safety Fund revenues collected during FY 2022-23 are expected remain unchanged from those anticipated to be received in FY 2021-22. Traffic Safety Fund appropriations are also anticipated to remain unchanged from the prior year. It is anticipated the Traffic Safety Fund will have $9,700 in fund balance remaining at the end of the 2022-23 fiscal year.

Development Impact Fee Fund
FY 2022-23 Development Impact Fee Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$ 172,931
$ 50,000
Expenditures
$ 390,552
$2,148,589
The Development Impact Fee Fund accounts for the receipt AB-1600 Development Impact Fees to be used towards nexus-based future projects that mitigate the impacts new development.

Item # 19.

Development Impact Fee Fund revenues anticipated during FY 2022-23 only include interest earnings of $50,000. Due to the unpredictability of collections of these fees, the budget will be periodically updated as the fiscal year progresses. At this time, the following projects are anticipated to be undertaken during FY 2022-23 using development impact fees: Mill Street Pedestrian Plaza, Stonn Drain Plan, East Main Street Improvements, Mill Street Parking Lot and Matson Creek - Phase I. To the extent any projects anticipated during FY 2022-23 are not completed, the appropriations will likely be carried over into FY 2023-24.

The Development Impact Fee Fund is expected to have $1.3 million in funds available for specific projects at the end of FY 2022-23.

Capital Proiects Fund
FY 2022-23 Capital Projects Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$8,238,709
$17,123,684
Expenditures
$6,711,127
$18,790,635
The Capital Projects Fund accounts for the majority of non-enterprise Capital Projects citywide (some projects are wholly funded in the General Fund and the Measure E Fund; and are not part of the Capital Projects Fund). Capital projects are typically funded with non-discretionary (grants, fees, etc.) revenue sources and transfers in from other funds. Capital Projects Fund revenue is estimated at$ I 7.12 million and expenditures are estimated at$ I 8.79 million for FY 2022-23. Projects were updated consistent with current cost and funding estimates. New and continuing projects accounted for the in the Capital Projects Fund include the Sierra College Field, East Main/ Murphy Improvements, Mill Street Parking Lot, McCourtney Road Pedestrian Improvements, Bennett Street Bridge, Fuel Station Installation, CDBG Pool Project and Mill Street Pedestrian Plaza. As previously mentioned, funding for these projects comes from specific grant sources (CMAQ, ATP, ARPA funding, etc.) and transfers in from other funding sources (General Fund, Measure E, Gas Tax, Mitigation Fees, Special Projects, etc.).

Special Proiects Fund
FY 2022-23 Special Projects Fund Preliminary Budget:

FY 2021-22 Updated Budget
FY 2022-23 Final Budget
Revenues
$6,565,622
$ 5,000
Expenditures
$ 35,828
$6,000,000
The Special Projects Fund accounts for capital projects funded by other specific revenue sources.

For the coming fiscal year, revenues only include anticipated interest earnings in the fund. It should be mentioned that during FY 2021-22, the City issued debt in the amount of $6 million to be used towards future park projects. The $6 million has been received and is recommended for appropriation in FY 2022-23. At this time, there are no recommended projects for FY 2021-22.

Item # 19.

The debt proceeds are recommended to be used towards the Sierra College Field and Condon & Scotten Turf Replacement Projects. It is anticipated that the Special Projects Fund will have just over $1 million in fund balance on June 30, 2022 which may be used for future projects. anticipated to be collected in FY 2020-21, primarily due to:

General Fund Multi-Year Forecast
As a means to gauge the future ability to provide a consistent level of citywide services and programs, a Multi-Year Forecast has been developed for the City's General Fund - the fund where the vast majority of non-enterprise services are accounted for.

The Multi-year forecast is meant to serve as only one tool to measure fiscal sustainability into the future. The model below incorporates known cost drivers, including any negotiated salary increases, CalPERS retirement cost increases, annual appropriations for capital projects and recurring capital maintenance, and a conservative increase in all other operating expenditures. The model also assumes conservative growth in discretionary revenue sources, including property tax, sales tax, transient occupancy tax and franchise fees. The model is developed to demonstrate the ability to sustain the existing levels of service provided citywide. j:'
0 $2,000,000
$1.500,000
ii: $1,000,000
General Fund Revenue and Expenditures
e. 1$489,2331 ...._ $500,000
Ill
A. $0
a:
::::, Ill
;;: ($500,000)
::::,
z
z ($1,000,000)
ct
($1,500,000)
FY 201B·19 FY 2019·20 FY 2020·21 FY 2021·22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025·26 FY 2026-27 Actual Actual Actual Mld·YNr
-General Fund Revenues -General Fund Expenditures Surplus/ (Deficit) $17,000,000
$16,500,000
$16,000,000
$15,500,000
$15,000,000
$14,500,000
$14,000,000
$13,500,000
$13,000,000
$12,500,000
$12,000,000
$11,500,000
$11,000,000
$10,500,000
$10,000,000
As indicated in the model above, a deficit of $386,409 is anticipated for FY 2022-23. As previously mentioned, this deficit is being recommended as a partial use of reserves added in FY 2020-21 ($1.56 million) and expected to be added in FY 2021-22 ($429,000) towards the Mill Street Pedestrian Plaza Project. All future years beginning in FY 2023-24 inidicate a surplus is likely under the assumptions used to generate the activity in the forecast. These surpluses take into account increased collections of revenues in the wake of the COVID-19 crisis and positive fiscal impacts associated with the issuance of a pension obligation bond; offset by conservative increases in general expenditures and staffing costs and one-time set-asides for a corporation yard update and parks program management. The forecast also includes a $250,000 contingency appropriation for the current and future years.

Ill UJ
a:
::::,
z UJ
A.

UJ -
Ill UJ
z UJ
a:
::::,
z
z
ct

Item # 19.

Baseline revenues are anticipated to be higher than baseline expenditures forecasted for each year beginning in FY 2023-24 as effects of the COVID-19 Crisis are expected to wane and as the financial impacts of issuing a Pension Obligation Bond to fund a majority of the CalPERS Unfunded Liability continue to be realized. As shown in the graph below, total expenditures for Cal PERS-related costs are anticipated to be approximately $2.0 million annually through FY 2026- 27 (note: salary increases other than those approved by the City Council are not built in) versus nearly $2.5 million annually had the bonds not been issued. 1 $2,461,205
1 $1,991,357
Although the forecast indicates the likelihood of a surplus with each year beginning in FY 2023- 24, it should be mentioned that economic forces and anticipated volatility in personnel-related cost drivers could significantly impact forecasts for future years. Additionally, this forecast does not include the 21.1 public safety positions; and extensive street reahabilitation and parks projects funded by the Measure E Transactions Tax. To the extent Measure E funds were not available, approximatley $3.6 million in ongoing annual costs related to Measure E staffing only would likely be requried to be borne by the General Fund.

Item # 19.

Fund
General Fund
Measure E Fund
Enterprise Funds:

Water Fund
Sewer Fund
Special Revenue Funds:

Gas Tax Fund
Traffic Safety Fund
Fire Reserve Fund

CITY OF GRASS VALLEY
FISCAL YEAR 2022-23 FINAL BUDGET

SCHEDULE OF FUNDS PRESENTED
Description
Primary operating fund of the City; accounts for all activities except those legally or administratively required to be accounted for in other funds
Memo fund to the General Fund established to account for proceeds of a one-cent transactions & use (sales) tax measure approved by the city electorate in 2018. Funds are used primarily for public safety, parks and streets-related services and programs.

Accounts for the operation, maintenance and capital activity of the City's water treatment and distribution system.

Accounts for the operation, maintenance and capital activity of the City's wastewater treatments plant and collections facilities.

Accounts for funds received and expended for street maintenance purposes as defined in Sections 2105, 2106, 2107 and 2107.5; and the Road Maintenance & Rehabilitation Act (RMRA) of the Streets and Highways Code.

Accounts for revenue received for the City's programs associated with the maintenance of equipment and supplies for traffic law enforcement and traffic accident prevention.

Accounts for funds received related to fire equipment maintenance and replacement - receipts into fund typically come from participation in Fire Strike Teams.

Item # 19.

CITY OF GRASS VALLEY
FY 2022-23 FINAL BUDGET

SCHEDULE OF FUNDS PRESENTED
Fund Description
Special Revenue Funds, cont.:

DUI Grant Fund
EPA Site Grant Fund
Accounts for revenues received for the State DUI grant related to prevention programs.

Accounts for funds received and expended on an approved EPA project.

Developer Impact Fee Fund Accounts for funds received as a result of development impact on City infrastructure and systems.

Vehicle Replacement Fund Accounts for activities of the City's vehicle replacement program, the costs of which are distributed among designated user departments.

E. Daniels Park Fund
Animal Shelter Fund
Capital Projects Funds:

Capital Projects Fund
Special Projects Fund
Accounts for funds received for the Elizabeth Daniels Park.

Accounts for funds received for the Animal Shelter.

Accounts for funds collected and expended for the construction or purchase of public facilities and projects.

Accounts for funds collected and expended for the construction of special projects.

Maintenance Assessment District Funds:

All Maintenance Assessment District funds account for revenues and expenditures associated with the repairs and maintenance of landscaping, lighting and infrastructure within the District boundaries.

Item # 19.

CITY OF GRASS VALLEY
FY 2022-23 FINAL BUDGET

SCHEDULE OF FUNDS PRESENTED
Fund Description
Maintenance Assessment District Funds, cont.:

Whispering Pines Improvement District - Lighting & Landscape Fund Litton Business Park Improvement District - Lighting & Landscape Fund Morgan Ranch Improvement District - Lighting & Landscape Fund Ventana Sierra Improvement District Fund
Scotia Pines Improvement District Fund
Morgan Ranch 2003-1 Maintenance Assessment District Fund Morgan Ranch West Benefit Assessment District Fund
Morgan Ranch West Improvement District - Lighting & Landscape Fund Ridge Meadows Improvement District - Lighting & Landscape Fund Ridge Meadows Benefit Assessment District Fund
Trust & Agency I Internal Service Funds:

Downtown Assmt Dist. Accounts for funds received to be utilized in the beautification and maintenance of the Downtown Assessment area.

GV Successor Agency Fund Accounts for the former Grass Valley Redevelopment Agency dissolution activities pursuant to ABX I 26 effective October 2011.

HOME I Housing Funds:

All HOME/ Housing funds account for revenue, expenditures and loans receivable associated with HOME grant programs.
02-HOME-0586 Fund
09-HOME-6272 Fund
12-HOME-8564 Fund
HOME Grant Fund
99-HOME-0369 Fund
00-HOME-0461 Fund
00-HOME-14968 Fund (Active Grant)

Item # 19.

CITY OF GRASS VALLEY
FY 2022-23 FINAL BUDGET

SCHEDULE OF FUNDS PRESENTED
Fund Description
CDBG Block Grant Funds:

All CDBG Block Grant funds account for revenues, expenditures and loans receivable associated with block grant programs.
04-STBG-1960 Fund
CDBG Fund
CDBG Revolving Fund
CDBG Revolving Loan Fund
CDBG Housing Fund
86-STBG-217 Fund
9 I-STBG-467 Fund
95-STBG-897 Fund
97-STBG-1118 Fund
99-STBG-1362 Fund
CDBG Doris Drive Fund
Housing Rehabilitation Fund

Item # 19.

City of Grass Valley
Budgeted Funds Synopsis
Annual Operations and Fund Balance
Fiscal Year 2022-23 Final Budget Update
•--FY 2021-22 Estimated-· -FY 2022-23 Final Budget UpdateTotal Estimated Estimated Fund Balance Fiscal Year 2021-22 Estimated Fund Balance Fiscal Year 2022-23 Fund Balance Fund - Description 6/30/2021 Revenues Exeendltures 6/30/2022 Revenues Expenditures 6/30/2023 100 - General Fund s 9,294,646 $ 16,019,904 15,590,691 s 9,723,859 s 16,079,103 s 16,465,511 s 9,337,451 200 - Measure E Fund 4,427,568 6,812,500 6,225,264 5,014,804 6,915,000 11,209,872 719,932 Enterprl� Funds
500 - Water Enterprise Fund $ 3,584,982 $ 2,295,000 2,517,088 $ 3,362,894 $ 2,300,000 4,504,768 s 1,158,126 510 - Sewer Enterprise Fund 7,206,573 5,095,000 4,851,298 7,450,275 5,110,000 7,478,540 5,081,735 Special Revenue Funds
201 - Gas Tax Fund s 94,633 $ 828,994 723,000 $ 200,627 s 734,250 $ 853,000 $ 81,877 202 - Traffic Safety Fund 1,523 160,100 156,000 5,623 160,100 156,000 9,723 203 - Fire Reserve Fund 186,912 98,123 50,000 235,035 1,500 50,000 186,535 204 · DUI Grant Fund 4,529 25 4,554 25 4,579
205- EPA Site Grant Fund (14,570) 188,640 174,070
206 - Developer Impact Fee Fund 3,609,159 172,931 390,552 3,391,538 50,000 2,148,589 1,292,949 225 - Vehicle Replacement Fund 39,030 134,189 143,823 29,396 29,396 450 - E. Daniels Park Fund 101,725 500 102,225 1,000 103,225 451 - Animal Shelter Fund 7,018 125 7,143
Capital Projects Funds
300 • Capital Projects Fund s 103,615 $ 8,238,709 $ 6,711,127 $ 1,631,197 s 17,123,684 $ 18,790,635 s (35,754) 310 • Special Projects Fund 466,059 6,565,622 35,828 6,995,853 5,000 6,000,000 1,000,853 Assessment District Funds
210 · Whipering Pines Improvement Dist. L&L $ 38,548 s 24,990 21,396 $ 42,142 s 27,534 $ 44,154 s 25,522 211 · Litton Business Park Improvement Dist. L&L 5,422 5,757 4,176 7,003 6,219 8,179 5,043 212 • Morgan Ranch Improvement Dist. L&L 20,384 24,833 22,560 22,657 26,851 27,811 21,697 213 · Ventana Sierra Improvement Dist. 5,991 3,140 5,200 3,931 3,240 4,500 2,671 214 • Scotia Pines Improvement Dist. 7,793 3,917 9,097 2,613 4,234 5,314 1,533 215 · Morgan Ranch 2003-1 Improvement Dist. MA 19,325 580 610 19,295 545 10,500 9,340 216 • Morgan Ranch West BAD 10,871 900 528 11,243 785 5,750 6,278 217 · Morgan Ranch West Improvement Dist. L&L 8,281 510 663 8,128 510 4,000 4,638 218 · Ridge Meadows Improvement Dist. L&L 17,668 9,394 8,919 18,143 8,250 13,000 13,393 219 • Ridge Meadows BAD 14,334 1,950 719 15,565 735 6,700 9,600 Trust & Agency I Internal Service Funds
770 · Downtown Assessment District Fund $ 17,190 s 56,100 50,000 $ 23,290 $ 56,100 70,000 s 9,390 780 · Grass Valley Successor Agency Fund 6,049,012 662,500 1,069,152 5,642,360 612,640 5,308,609 946,391

Item # 19.

City of Grass Valley
Budgeted Funds Synopsis
Annual Operations and Fund Balance
Fiscal Year 2022-23 Final Budget Update
-----FY 2021-22 Estimated----· -FY 2022-23 Final Budget Update--- Total Estimated Estimated
Loans Receivable Fiscal Year 2021-22 Estimated Loans Receivable Fiscal Year 2022-23 Loans Receivable Fund - Description �/_J.0_2!_ - Revenues Expenditures 6/30/2022 Revenues Expenditures �/3Q/_2023 CDBG & HOME Loan/ Program Income Funds
230 - 02-HOME-0586 Fund $ 4,290,378 $ 50,000 s 4,340,378 $ 50,000 $ 4,390,378 231 - 09-HOME-6272 Fund 337,798 63,430 30 295,970 10,000 305,970 232 · 12-HOME-8564 Fund 406,559 149,659 130,835 281,059 12,000 15,000 293,059 233 - HOME Grant Fund 812,364 25,000 25,000 812,364 25,000 25,000 812,364 234 - 99-HOME-0369 Fund 312,109 5,000 75,002 387,109 5,000 392,109 235 - OO-HOME-0461 Fund 1,778,985 48,600 1,827,585 49,100 1,876,685 236 - OO-HOME-14968 Fund 3,824 500,000 500,000 475,000
240 • 04-STBG-1960 Fund s 270,508 s 166,963 166,729 s 108,126 $ 1,025 s 107,851 241 - CDBG Fund 7,277 8,000
242 - CDBG Revolving Fund 539,379 178,017 500 362,807 1,500 1,500 362,807 243 - CDBG Revolving Loan Fund 117,551 7,500 117,551 7,500 117,551 244 - CDBG Housing Fund 4,203 4,203 4,203
245 • 86-STBG-217 Fund 37 37 37
246 • 91-STBG-467 Fund
24 7 - 95-STBG-897 Fund 22,919 3,200 3,000 20,419 3,200 200 17,919 248 - 97-STBG-1118 Fund
249 - 99-STBG-1362 Fund 110,000 110,000 110,000
250 - CDBG Doris Drive Fund 37,231 3,400 191 34,031 3,400 191 34,012 251 - Housing Rehab Fund 356,944 10,000 200 353,944 10,000 200 350,744 Total Budget {Excluding CDBG & HOME): Fund Balance Fiscal Year 2021-22 (Est.) Est. Fund Balance Fiscal Year 2022-23 Est. Fund Balance June 30, 2021 Revenues Expenditures June 30, 2022 Revenues Expenditures June 30, 2023 General Fund $ 9,294,646 $ 16,019,904 15,590,691 $ 9,723,859 s 16,079,103 16,465,511 s 9,337,451 Measure E Fund 4,427,568 6,812,500 6,225,264 5,014,804 6,915,000 11,209,872 719,932 Enterprise Funds 10,791,555 7,390,000 7,368,386 10,813,169 7,410,000 11,983,308 6,239,861 Special Revenue Funds 4,029,959 1,583,627 1,644,588 3,968,998 946,875 3,236,985 1,678,888 Capital Projects Funds 569,674 14,804,331 6,746,955 8,627,050 17,128,684 24,790,635 965,099 Assessment District Funds 148,617 75,971 73,868 150,720 78,903 129,908 99,715 Trust & Agency Funds 6,066,202 718,600 1,119,152 5,665,650 668,740 5,378,609 955,781 Total: s 35,328,221 s 47,404,933 38,768,904 s 43,964,250 s 49,227,305 73,194,828 s 19,996,727 LESS: Transfers: s (2,291,553) (2,291,553) $ (13,456,589) (13,456,589) Total Operating Budget Net of Transfers: $ 45,113,380 36,477,351 $ 35,770,716 59,738,239

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Final Budget
Capital Outlay/ Projects Reconciliation
Fund
General Fund
- Information Services
- Police
- Non-Departmental
Measure E Fund
- Police
- Fire
- Parks
Water Fund
Sewer Fund
Capital Outlay/ Project
Information Technology Equipment
Police Equipment - Base Budget
Mill Street Pedestrian Plaza
Police Vehicle Leases
Police Equipment - Vehicle Builds
Police Department Radio Infrastructure
Fire Vehicle Leases
Fire Engine/ Buildout
Fire Radios/ Equipment
Utility Vehicles (3)
Measure E Parks Projects /Mtc
Condon Parking Lot Improvement
Bank Street Park Playground Upgrade
Sierra College Fields
Water Line Replcmt - Linden/ Church
Empire Water Tank
Water Line Project - Depot Street
Jan/Hill Water Project
Water Treatment Plant Maintenance
Annual Water System Maintenance
Annual Flushing Program
N PDES 2008-13 Project
Annual Sewer Maintenance
Annual WWTP Projects
2018 WWTP Improvements Project
Slate Creek Lift Station Project
Sewer Rate Study
Outlay Project
$ 50,000
$ 5,000
$ 400,000
$ 175,000
50,000
$ 500,000
$ 8,913
930,000
25,000
290,000
$ 200,000
200,000
500,000
300,000
$ 300,000
200,000
530,000
175,000
225,000
400,000
100,000
$ 60,000
200,000
2,050,000
50,000
600,000
75,000

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Final Budget
Capital Outlay / Projects Reconciliation
Fund
Capital Projects Funt/
Capital Outlay/ Project
Storm Drain Plan
Street Maintenance Projects
Street Rehabilitation Projects
Storm Drain Maintenance
Sierra College Fields
E Main/ Murphy Improvements
Wolf Creek Trail Project Study Report
Mill Street Parking Lot
Mccourtney Road Pedestrian Impvmt
Annual Sidewalk Repairs/ Mtc
Playground Maintenance Projects
Bennett Street Bridge
Matson Creek - Phase I
Measure E Street Rehabilitation
Fuel Station Installation
Measure E Park Projects
CDBG Memorial Park Facility lmprvmt
Mill Street Pedestrian Plaza
HSIP Improvements
Citywide Captial Outlay/ Projects Totals:

Outlay Project
$ 150,000
205,000
550,000
35,000
3,000,000
800,000
120,000
556,639
650,046
25,000
50,000
110,000
170,000
2,035,000
232,000
3,230,000
1,400,000
5,171,950
300,000
$ 1,533,913 $ 25,855,635
$ 27,389,548
Note: The information presented herein presents the fund in which the captia/ outlay I project is fully appropriated.

Several projects which have multiple funding sources accounted for as transfers in/out are listed in the fund in which they are wholly accounted for.

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund Revenue and Expenditure Detail
Actual Actual Updated Budget Proposed Budget
t"Y 2019-20 FY 2020,21 t"Y 2021-22 FY 2022-23

REVENUES
Taxes s 10,469,532 12,185,414 12,336,788 12,722.153
Franchises 789,343 886,159 883,000 910,000
Licenses 194,312 201,927 I 88,425 189,355
Services Charges/ Fees 850,614 1,361,064 1,740,075 1,680,725 Interest & Use of Money 178,820 27,984 32,500 76,000
Other Agencies 302,488 515,690 815.116 481,870
Cost Reimbursements/ Transfers 29,390 206,561 3,000 3,000 Other Revenues 63,006 169,020 21,000 16,000
Other Fmancmg Sources
Total Revenues s 12,877,505 15,553,819 16,019,904 16,079,103

EXPENDITURES
C11y Council s 29,202 31,365 30,385 31,585
Cuy Manager 343,075 271,026 337,342 363,348
Finance Department 568,325 472,421 488,195 545,141
Personnel 11,664 28,434 35,500 30,500
Information Systems 178,735 408,582 250,400 295. 127
City Attorney 230,301 167,130 200,000 225,000
Police Department 4,539,231 4,523,063 4,995,895 5,234.198 Police Department - Animal Control 196,612 178,199 226,801 264,028 Fire Department 2,153,259 2,567,289 3,309,706 3,420,592 Community Development • Plannm.g 291,544 492,210 423,783 430,471 Community Development - Buildmv 424,100 474,812 373,576 459,497 Pub I 1c Works - Engineering 346,678 370,398 359. 128 416,476 Public Works - Fac1hl.Jes 121,576 112,361 121,292 126,036 Public Works - Fleet Services 227,791 222,073 237, I 35 276,494 Public Works , Streets 496,521 474,231 515,610 512,190
Parks and Rccreat1on - Swimming Pool 80,835 31,706 35,796 36,537 Parks and Recreation - Parks Maintenance 370,175 279,024 425,899 398,535 Parks and Recreation - Recreation
Non-Departmental 2,275,296 1,426,798 1,861,443 1,988,135 Debt Service 442.370 1,019,104 1.027,805 1,026,621
Appropnat1on for Contingency 250,000 250,000 250,000
Transfers Out 488,805 192.326 85,000 135,000
Total Expenditures s 13,816,095 s 13,992,552 s 15,590,691 s 16,465,511 Excess/ (Deficit) of Revenues over
Expenditures (938,590) 1,561,267 429,213 (386,408)
Reserve Transfer to Impact Fee Fund
13cgmning Fund Balance s 8,671,969 7,733,379 9,294,646 9,723,859 Endmg Fund Balance 7,733,379 9,294,646 9,723,859 9,337,451 J.esi· - /Jesi,:nated Raen1es:

Construction Deposits s 114,393 215,595 215,595 215,595 Police Depanmcnt Propeny Deposits 69,430 63.409 63,409 63,409 Asset Forfeiture Funds 9,252 9,252 9,252 9,252
Narcotics Jnvest1gat1on 12,823 12,823 12,823 12,823
SMA Park Funds
North Star Rock Road Mitigation 16,543 16,543 16,543 16,543 Infrastructure Repair and Replacement 19,187 19,187 19,187 19,187 Tree Preservation 10,700 10,700 10,700 10,700
Whispering Pines 153,160 153,160 153,160 153,160
PARSAC Clam, Reserves 75,000 75,000 75,000 75,000
ADA Access, SB 1186 22.394 14,232 14,232 14.232
Corporation Yard Remodel Reserve 400,000 400,000
Pension Stab1!1zation Reserve 1,500,000 1,500,000 1,500,000 1,500,000 OPEB Stab1hzat1on Reserve 500,000 500,000 500,000 500,000 Capital and Deferred Maintenance Reserve 1,000,000 1,000,000 1,000,000 1,000,000 Econom 1c Contingency Reserve 2,500,000 2,500,000 2,500,000 2,500,000 Amount Not Obligated at Year End s 1,730,497 3,204,745 3,233,958 2,847,550

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund Revenue Account Detail
Actuals Actuals Updated Budget Proposed Budget
FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23
Description
Property Taxes $ 2,806,980 2,990,699 3,055,000 3,145,900 RPTIF Residual Property Tax Distributions 277,421 310,844 280,500 286,110 Property Tax in Lieu of MVLF 1,311,679 1,380,634 1,437,038 1,480,149 Sales Taxes 6,830,132 7,641,707 7,800,000 8,050,000
ERAF in Lieu of Sales Tax
Sales Tax Payment to Nevada County (1,537,505) (1,131,479) (1,233,750) (1,252,256) Transient Occupancy Taxes 697,942 881,875 900,000 913,500 Real Estate Transfer Taxes 60,869 89,205 75,000 75,750
Property Tax Homeowners Exemption 22,014 21,929 23,000 23,000 Property Tax Payment to NCCFPD
TOTAL TAXES $ 10,469,532 12,185,414 12,336,788 12,722,153 Franchise - Gas & Electric $ 161,051 162,288 163,000 165,000 Franchise - Solid Waste 465,273 495,547 500,000 525,000 Franchise - Cable TV 163,019 228,324 220,000 220,000
TOTAL FRANCHISES $ 789,343 886,159 883,000 910,000
Business Licenses $ 191,394 201,894 185,925 186,855
Business License Penalties 2,918 33 2,500 2,500
TOTAL LICENSES $ 194,312 201,927 188,425 189,355
Planning Department Fees/ Permits $ 50,446 102,579 130,000 65,000 Building Department Fees/ Permits 250,965 339,917 250,000 235,000 Code Enforcement Penalties 34,746
Fire Department Fees/ Permits 99,987 560,256 948,650 965,550 Fire Department Assessments 248,920 253,492 250,000 253,750 Public Works/ Engineering Fees/ Permits 16,558 15,290 13,500 13,500 Animal Shelter Fees/ Other Revenues 35,160 35,881 71,000 71,000 Police Department Fees/ Other Revenues 71,905 30,359 36,675 36,675 Parks Department Fees 41,927 23,290 40,250 40,250
TOTAL SERVICE CHARGES/ FEES $ 850,614 1,361,064 1,740,075 1,680,725

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund Revenue Account Detail
Actuals Actuals Updated Budget Proposed Budget
FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23
Descri�tion
Interest Earnings $ 178,820 27,984 32,500 76,000
Unrealized Gain/ (Loss) on Investments
TOT AL INTEREST & USE OF MONEY $ 178,820 27,984 32,500 76,000 Motor Vehicle License Fees $ 10,178 9,436 9,500 9,500
Beverage Recycling Program 5,000 4,361 5,000 5,000
Public Safety - Proposition 172 113,776 109,853 140,035 154,870 Public Safety Grants 24,232 211,791 147,000 147,000
FEMA Grants
COPS Grant - AB 3229 125,000 100,000 332,495 160,000
SB-2 I LEAP Planning Grant 57,058 167,942
POST Reimbursements 17,041 12,094 7,644
Other State Reimbursements 4,000 4,000 4,000
ADA Disability (SB-1186 Fee) 7,261 7,097 1,500 1,500
TOTAL FROM OTHER AGENCIES $ 302,488 515,690 815,116 481,870 Expense Reimbursements $ 26,390 206,561
Transfer In from Gas Tax Fund 3,000 3.000 3,000
Transfer In from AB 1600 Fire Fae Reserve
Transfer in from Developer Impact Fees
TOTAL COST REIMBURSEMENTS/ TRANSFERS $ 29,390 206,561 3,000 3,000 TOTAL OTHER REVENUES $ 63,006 169,020 21,000 16,000
TOTAL OTHER FINANCING SOURCES $
-
TOTAL GENERAL FUND $ 12,877,505 15,553,819 16,019,904 16,079,103

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund
Departmental Expenditure ��count Detail
City Adr!!l11istration
City Council - IOI
Personal Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:

City Manager - 102
Personal Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:

Finance Department - 104
Personal Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:

Personnel - I 03
Personal Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:

Information Services - 105
Personal Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:

Actual
FY 2019-20
$ 18,192
11,010
s 29,202
$ 324,958
18,117
s 343,075
$ 361,451
206,874
s 568,325
$
11,664
s 11,664
$
207,893
(83,157)
53,999
s 178,735
Actual Updated Budget
FY 2020-21 FY 2021-22
$ 20,007 $ 18,085
11,358 12,300
31,365 30,385
242,210 316,797
28,816 20,545
271,026 337,342
364,725 441,895
107,696 46,300
472,421 488,195
28,434 35,500
28,434 35,500
271,498 334,000
(133,600)
137,084 50,000
408,582 2S0,400
Proposed Budget
FY 2022-23
$ 18,085
13,500
---� ---31,585
342,648
20,700
363,348
473,841
71,300
545,141
30,500
30,500
408,545
(163,418)
50,000
295,127

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund
Departmental Expenditure Account Detail
City Attorney - I 06
Personal Services
Services and Supplies
Cost Allocation
Capital Outlay
Total:

Pu]!l_k Sa.E!.J:.

Police - 201
Personal Services
Services and Supplies
Capital Outlay
Total:

Police - Animal Control - 202
Personal Services
Services and Supplies
Capital Outlay
Total:

Fire - 203
Personal Services
Services and Supplies
Capital Outlay
Total:

Community Development
Planning - 30 I
Personal Services
Services and Supplies
Capital Outlay
Total:

Actual
FY 2019-20
$
230,301
s 230,301
$ 3,617,025
910,280
11,926
$ 4,539,231
$ 136,804
59,808
$ 196,612
$ 1,587,994
565,265
s 2,153,259
$ 254,429
37,115
s 291,544
Actual Updated Budget Proposed Budget
FY 2020-21 FY 2021-22 FY 2022-23
167,130 200,000 225,000
167,130 200,000 225,000
3,403,108 3,909,423 4,066,198
1,093,970 1,081,472 1,163,000
25,985 5,000 5,000
4,523,063 4,995,895 5,234,198
149,257 189,601 225,028
28,942 37,200 39,000
178,199 226,801 264,028
1,979,554 2,670,156 2,774,967
587,735 639,550 645,625
2,567,289 3,309,706 3,420,592
319,847 339,583 366,271
172,363 84,200 64,200
492,210 423,783 430,471

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund
Departmental Expenditure Accou�nt Detail
Building - 302
Personal Services
Services and Supplies
Capital Outlay
Total:

Public Works
Engineering - 40 I
Personal Services
Services and Supplies
Capital Outlay
Total:

Facilities - 404
Personal Services
Services and Supplies
Capital Outlay
Total:

Fleet Services - 403
Personal Services
Services and Supplies
Capital Outlay
Total:

Streets - 402
Personal Serv
ices
Services and Supplies
Capital Outlay
Total:

Actual
FY 2019-20
$ 350,916
73,184
s 424,100
$ 327,768
18,910
s 346,678
$ 74,628
46,948
$ 121,576
$ 145,307
82,484
$ 227,791
$ 379,815
116,706
$ 496,521
Actual Updated Budget Proposed Budget
FY 2020-21 FY 2021-22 FY 2022-23
361,010 246,826 392,747
113,802 126,750 66,750
474,812 373,576 459,497
350,213 347,128 404,476
20,185 12,000 12,000
370,398 359,128 416,476
73,144 77,192 81,936
39,217 44,100 44,100
112,361 121,292 126,036
149,354 171,135 210,494
72,719 66,000 66,000
222,073 237,135 276,494
343,974 403,110 394,190
130,257 112,500 118,000
474,231 515,610 512,190

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund
Departmental Expenditure Account Detail
Parks and Recreation
Swimming Pool - 502
Personal Serv
ices
Services and Supplies
Capital Outlay
Total:

Parks Maintenance - 501 / 504
Personal Services
Services and Supplies
Capital Outlay
Total:

Recreation -XX (In Parks FY 2020-21 Ame11ded)
Personal Services
Services and Supplies
Capital Outlay
Total:

Non-Departme11tal I Other
Non-Departmental - 601
Personal Services
Services and Supplies
Cost Allocation
Appropriation for Contingency
Reimbursable Costs
Capital Outlay
Total:

Actual
FY 2019-20
$ 30,729
50,106
s 80,835
$ 190,540
179,635
$ 370,175
$
s
$ 1,136,908
1,091,399
6,366
40,623
$ 2,275,296
Actual Updated Budget Proposed Budget
FY 2020-21 FY 2021-22 FY 2022-23
16,067 14,446 15,182
15,639 21,350 21,355
31,706 35,796 36,537
202,763 193,899 223,535
76,261 232,000 175,000
279,024 425,899 398,535
440,487 455,249 400,682
I, 140,468 1,036,194 1,187,453
95,843 250,000 250,000
370,000 400,000
1,676,798 2,111,443 2,238,135

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
General Fund
Departmental Expenditure Account Detail
Debt Sen-ice - 5275
Facility Improvements
Pension Obligation Bonds
Opterra Solar/ Backhoe Leases
Total:

Transfers Out - 5899
Capital Projects - Fund 180
Vehicle Replacement• Fund 310
Fire Reserve Fund - Fund 121
Dorsey Marketplace - 6208 (Reimbursed)
Total:

Total Appropriations - General Fund
Total Personal Services:

Total Services and Supplies:

Total Cost Allocations:

Total Capital Outlay:

Total Debt Service:

Total Reimbursable Costs:

Total Transfers Out:

Total Appropriation For Contingency:
$
s
$
$
s
s
Actual
FY 2019-20
360,633
81,737
442,370
488,805
488,805
13,81_6,09�
8,937,464
3,917,699
(83,157)
65,925
442,370
40,623
488,805
6,366
s
s
Actual
FY 2020-21
908,914
110,190
1,019,104
192,326
192,326
13,992,552
8,415,720
4,106,490
163,069
1,019,104
192,326
95,843
s
s
Updated Budget
FY 2021-22
904,191
123,614
1,027,805
85,000
85,000
15,590,691
9,794,525
4,141,961
(133,600)
425,000
1,027,805
85,000
250,000
Proposed Budget
FY 2022-23
$
s
890,326
136,295
1,026,621
135,000
135,000
16,465,511
10,390,280
4,372,028
(163,418)
455,000
1,026,621
135,000
250,000

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
Measure E Fund (Fund 200)
Actual Actual Updated Budget
FY 2019-20 FY 2020-21 FY 2021-22
Revenues:

Measure N Sales Tax s
Measure E Sales Tax 5,886,331 6,634,724 6,800,000
Fire Department Response Reimbursement 12,565 23,087 5,000 Interest Income 60,635 17,371 7,500
Other Income 15,556 5,790
5,975,087 6,680,972 6,812,500
Exeenditures:

Police - Personal Services $ 1,040,810 1,442,142 1,444,845 Police - Non-Personal Services 30,219 46,818 187,500
Fire - Personal Services 882,415 902,742 1,208,751
Fire - Non-Personal Services 100.951 95,286 172,894
Public Works - Personal Services
Public Works - Non-Personal Services 4,208 20,433
Safety - CalPERS UAAL Amortization 113,702 253,308 181,829 Safety - Liability Insurance 45.168 58,965 60,475
Safety - Worker's Compensation Costs 64,089 43,734 61,504 Police - Capital Outlay 227,748 129,937 265,000
Fire - Capital Outlay 796,883 265,298 28,913
Debt Service - Parks Funding
Direct Capital Outlay - Streets & Parks 2,940,100 1,011,674 1,330,000 Transfers Out - Capital Projects Fund 2,287,583 916,780 1,268,553 Transfers Out - Gas Tax Fund 15,000
$ 8,533,876 5,187,117 6,225,264
Excess (deficit) of revenues over expenditures $ (2,558,7891 1,493,855 587,236 Beginning Fund Balance s 5,492,502 2,933,713 4,427,568
Ending Fund Balance s 2,933,713 4,427,568 5,014,804
Proposed Budget
FY 2022-23
6,900.000
5,000
10,000
6,915,000

1.552.828
188,475
1,336,292
175.204
161,805
82,711
59,644
725,000
1,253,913
654,000
1,200,000
3,820,000
11,209,872
(4,294,872)
5,014,804
719,932

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
Measure E Fund (Fund 200)
Capital Expenditure Detail
Actual Actual Updated Budget
FY 2019-20 FY 2020-21 FY 2021-22
Caeital Exeenditures
Police Capital - Vehicles/ Buildoul $ 80,243 118,900 195,000 Police Capital - Equipment 147,505 11,037 70,000
Fire Capital - Fire Truck 564,063
Fire Capital - Vehicles/ Buildout 2 I 3,497 8,311 8,913 Fire Capital - Equipment/ Radios 19,323 256,987 20,000
63910 - Police Dept. Radio Infrastructure 6,428 900,000 64100 - Lyman Gilmore Field 1,619,792
64 I I O - Park Bathrooms 27,597
64130 - Minnie Park/ Memorial Park Projects 557,687
64140 -Measure E Park Projects / Maintenance 735,024 1,005,246 430,000 XXXX - Condon Parking Lot Improvement
XXXX - Bank Street Park Playground Upgrade
XXXX - Sierra College Fields
Trfto Gas Tax 61220 -Annual Street Mtc 15,000
Trf to Capital 61330 - Annual Street Rehab 38,726
Trfto Capital 61420 - Pavement Mgmt Plan 1,699
Trf to Capital 63850 - Measure E Street Projects 806,290 20,000 Trf to Capital 64140 - Measure E Parks 60,017 50,000
Trfto Capital 64150 - Memorial Park Pool/ Fae 10,048 800,000 Trfto Capital 63370 - Condon Connector 19,365
Trf to Capital 63420 - City Hall/ GVPD Video 106,598
Trfto Capital 63440 - Mill Street Pkg Lot 10,000
Trfto Capital 63850 - Measure E Park Projects 2,161,620 Trfto Capital 66005 - Mill Street Ped Plaza 150,000
Trf lo Capital 66006 - Slate Creek Drainage 233,553
Trfto Capital 66007 - I-ISIP Improvements 5,000
$ 6,252,314 2,323,689 2,907,466
FY 2022-23 Staff Allocations - Measure E Fund:

Police Department - 10.9 FTE
Fire Department - 10.2 FTE
Proposed Budget
FY 2022-23
175.000
50,000
930,000
298,913
25,000
500,000
200,000
200.000
500,000
300,000
105,000
2,035,000
230.000
400,000
1,000,000
50,000
6,998,913

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
Water Fund (Fund 500)
Actuals Actuals
FY 2019-20 FY 2020-21
Revenues:

Water User Fees s 2,291,388 2,241,783
Water Connection Fees 118,660 184,881
Lease Revenues 47,390 45,707
Interest Earnings 80,612 126,435
Miscellaneous Revenues 15,658 25
Proceeds of Debt
Transfers In From Other Funds
s 2,553,708 2,598,831
Exeenditurcs:

Administration - Personal Services $ 179,380 154,301
Administration - Non-Personal Services 185,431 195,826
Plant - Personal Services 193,217 179,566
Plant - Non-Personal Services 586,749 455,248
Distribution - Personal Services 226,642 183,765
Distribution - Non-Personal Services 165,953 152,723
CalPERS UAAL Payment 85,895 11,136
Workers Compensation Expenses 24,177 11,376
Debt Service 329,064 329.547
Information Technology Cost Allocation 41,579
Capital Outlay 108,281 1,172
Capital Expenses 2,349,351 114,845
Transfers Out - Capital Projects Fund 39,042 29,650
$ 4,514,761 1,819,155
Excess (deficit) of revenues over expenditures s (1,961,053) 779,676 Beginning Fund Balance s 4,766,359 2,805,306
Ending Fund Balance s 2,805,306 3,584,982
Reserved Fund Balance:

Safe Drinking Water Loan Debt Svc. Reserve $ 148,700 148,700 Trustee Cash - Capital Leases Payable
Pension Reserve 75,000 75,000
Working Capital Reserve 325,000 325,000
Water System Reinvestment Reserve 360,663 360,663
Emergency Reserve 300,000 300,000
Connection Fee Capital Reserve
Unobligated Fund Balance $ 1,595,943 2,375,619
Updated Budget Proposed Budget
FY 2021-22 FY 2022-23
2,200,000 2,200,000
20,000 20,000
50,000 50,000
15,000 20,000
10,000 10,000
2,295,000 2,300,000
184,009 218,752
190,000 190,000
169,497 186,266
580,000 580,000
209,532 248,861
140,000 140,000
11,500 8,500
35,000 20,000
470,750 400,680
51,800 81,709
275,000 1,930,000
200,000 500,000
2,517,088 4,504,768
(222,088) (2,204,768)
3,584,982 3,362,894
3,362,894 1,158,126
148,700 148,700
75,000 75,000
325,000 325,000
360,663 360,663
300,000 300,000
2,153,531 (51,237)

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed Budget
Water Fund (Fund 500)
Capital Expenditure Detail
Actuals Actuals
FY 2019-20 FY 2020-21
Caeital Exeenditurcs
Trf Capital 61430 - Financial System Replcmt $ 17,167 29,650 TrfCapital 63420 - City Hall / PD Security
TrfCapital 63740 - Florence Avenue Project
Trf Capital 63900 - Aerial Survey Update 21,875
Trf Capital 64150 - Memorial Park CDBG Project
XXXX - Water Line Repl - Linden / Church
65170 - Treatment Plant Security 110,248
65210 - Water Systems Plan 18,283
65240 - Empire Water Tank
65280 - 2011 Water Line (Depot Street)
65300 - Jan/Hill Water Project
65330 - Water Treatment Plant Maintenance 356,750 54,105 65340 - Annual Water System Maintenance 137,590 60,727
65350 - Annual Flushing Program 578
65230 - Water Rate Impact Fee Study
65370 - Richardson St Line Replacement I 725 902 13
$ 2,388,393 144,495
Updated Budget Proposed Budget
FY 2021-22 FY 2022-23
200,000 500,000
300,000
200,000
530,000
175,000
225,000
200,000 400,000
100,000
75,000
475,000 2,430,000

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed .Budget
Sewer Fund (Fund 510)
Actual Actual Updated Budget
FY 2019-20 FY 2020-21 FY 2021-22
Revenues:

Wastewater Service Fees $ 4,823,616 4,792,139 4,750,000 Industrial Waste Pennits 250,491 362,183 250,000
Sewer Connection Fees 155,347 428,155 50,000
Grants 2,210,005 1,513.809
Lease Agreement Revenues
Miscellaneous Revenues 32,422 5,000
Interest Earnings 113,212 16,668 40,000
Expense Reimbursements 798
Gain on Sales of Assets
Transfers In From Other Funds
$ 7,585,891 7,112,954 5,095,000
Ex�c:nditurc:s:

Administration - Personal Services $ 204,500 182,033 232,850 Administration - Non-Personal Services 351,193 385,774 325,000 Plant - Personal Services 652,028 784,471 741,295
Plant - Non-Personal Services 1,335,754 1,259,149 1,350,000 Collection - Personal Services 261,275 184,535 280,263
Collection - Non-Personal Services 134,014 90,433 80,000 Cal PERS UAAL Payment 203,752 32,675 33,655
Workers Compensation Costs 39,124 28,994 85,000
Debt Service 1,301,860 1,448,310 1,626,435
lnfonnation Technology Cost Allocation 41,579 51,800
Other Expenses
Capital Outlay - Equipment 999,385
Capital Expenses 4,229,799 1,429,108 45,000
Transfers Out - Capital Projects Fund 234,137 29.650
$ 9,988,400 5,855,132 4,851,298
Excess (deficit) of revenues over expenditures $ (2,402,509) 1,257! 822 243,702
Beginning Fund Balance $ 8,351,260 5,948,751 7,206,573
Ending Fund Balance $ 5,948,751 7,206,573 7,450,275
Reserved Fund Balance:

Bond Reserve $ 44,512
Trustee Cash - Leases and Other Debt 587,972 1,109,052 1,109,052 FHMA Debt Service Reserve 134,362 134,362 134,362
Glenbrook Sewer Improvement Reserve 176,248
Working Capital Reserve 850,000 850,000 850,000
Pension Reserve 175,000 175,000 175.000
System Reinvestment Reserve 1,735,887 1,735,887 1,735,887 Emergency Reserve 750,000 750,000 750,000
Connection Fee Capital Reserve
Unobligated Fund Balance $ 1,494,770 2,452,272 2,695,974 Proposed Budget
FY 2022-23
4,750,000
250,000
50,000
5,000
55,000
5,110,000
277,564
325,000
629,159
1,350,000
183,380
80,000
17,000
32,575

1.467,153
81,709
3,035,000
7,478,540
(2,368,540�
7,450,275
5,081,735
1,109,052
134,362
850,000
175,000
1,735,887
750,000
327,434

Item # 19.

City of Grass Valley
Fiscal Year 2022-23 Proposed .Budget
Sewer Fund (Fund 510)
Capital Expenditure Detail
Actual Actual Updated Budget
FY 2019-20 FY 2020-21 FY 2021-22
Caeital Exeenditures
Trf Capital 61430 - Financial System Replcmt $ 17,167 29.650 TrfCapital 63270 - Peabody Creek Restoration 15,000
TrfCapital 63740 - Florence Avenue Project
TrfCapital 63420 - WWTP Video Project
TrfCapital 63360 - Wolf Creek Trail Project 180,096
TrfCapital 63900 - Aerial Survey Update 21,875
66170 - WWTP Security Projects 320,971
66590 - NPDES 2008-13
66600 - WWTP Future Analysis 6,407
66690 - 2011 Sewer Line 1.154,085
66820 - Annual Sewer Maintenance 111,184 20,157 5,000
66890 - Annual WWTP Projects 62,681 154,261 5,000
66910 - GV Sewer System
66920 - Ocean Avenue Replacement
66960 - 2018 WWTP Improvements Project 2,568,480 1,247,245 66940 - Slate Creek Li fl Station 5,991 7,445 10,000
XXXX - Lill Station Upgrades
XXXX - Sewer Rate Study 25,000
$ 4,463,937 1,458,758 45,000
Proposed Budget
FY 2022-23
60,000
200,000
2,050,000
50,000
600,000

75.000
3,035,000