GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, December 13, 2022 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
MINUTES
CALL TO ORDER
Meeting called to order at 7:02 pm.
PLEDGE OF ALLEGIANCE
Della Aguilar led the pledge of allegiance.
ROLL CALL
PRESENT
Council Member Bob Branstrom
Council Member Hilary Hodge
Council Member Tom Ivy
Vice Mayor Jan Arbuckle
Mayor Ben Aguilar
AGENDA APPROVAL -
Motion to approve agenda as submitted by Vice Mayor Arbuckle, Seconded by Council Member Hodge.
Voting Yea: Council Member Branstrom, Council Member Hodge, Council Member Ivy, Vice Mayor Arbuckle, Mayor Aguilar
REPORT OUT OF CLOSED SESSION
No closed session
INTRODUCTIONS AND PRESENTATIONS
1. Recognition of Council Member Aguilar by the City Council for his service on the City of Grass Valley City Council from February 10, 2015 to December 13th, 2022.
2. Recognition of Mayor Aguilar by the City Council for his service as Mayor of the City from December 8, 2020 to December 13, 2022.
CONSENT ITEMS -
Motion to approve consent as submitted by Vice Mayor Arbuckle, Seconded by Council Member Branstrom.
Item # 1.
City of Grass Valley, CA MINUTES December 13, 2022
Voting Yea: Council Member Branstrom, Council Member Hodge, Council Member Ivy, Vice Mayor Arbuckle, Mayor Aguilar
3. Approval of the Regular Meeting Minutes of November 22, 2022 Recommendation: Council approve minutes as submitted.
4. Approval of the Special Meeting Minutes of December 7, 2022 Recommendation: Council approve minutes as submitted.
5. Assembly Bill 361 Resolution
Recommendation: Adopt resolution R2022-86 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)
6. Local Emergency Proclamation (COVID-19)
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
7. Local Emergency Proclamation (Drought Conditions)
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
8. Reimbursement of Employee Expenses for the Maintenance and Training of Peer Support Dogs Policy
Recommendation: That Council 1) approve a Resolution No. 2022-87 - Adopting a Policy to Reimburse Employee Handlers of Peer Support Dogs; and 2) authorize the Administrative Services Director to make any budget adjustments and/or transfers associated with the reimbursement of employee expenses for the maintenance and training of peer support dogs policy.
9. Authorize travel for Vice Mayor Arbuckle to the National League of Cities (Congressional City Conference)
Recommendation: That Council approve travel and related expenses for Vice Mayor Arbuckle to attend the National League of Cities (Congressional City Conference).
10. Second reading of Ordinance 821 to amend City of Grass Valley Municipal Code, Title 15, Chapters 15.02 to 15.06 that incorporates the 2022 California Building Codes Recommendation: Conduct the second reading, by title only, and adopt Ordinance 821 amending the Grass Valley Municipal Code Chapters 15.02 to 15.06 that incorporates the 2022 California Building Standards Code Title 24 Parts 1 through 12, 2021 International Swimming Pool and Spa Code, 2021 International Property Maintenance Code, and local amendments.
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
Item # 1.
City of Grass Valley, CA MINUTES December 13, 2022
REORGANIZATION RELATED ITEMS
11. Canvass and Statement of Results for the November 8, 2022 General Municipal Election.
Recommendation: Adopt Resolution No. 2022-85 finding and declaring the results of the November 8, 2022 General Municipal Election.
Motion to Adopt Resolution No. 2022-85 finding and declaring the results of the November 8, 2022 General Municipal Election by Vice Mayor Arbuckle, Seconded by Council Member Branstrom.
Voting Yea: Council Member Branstrom, Council Member Hodge, Council Member Ivy, Vice Mayor Arbuckle, Mayor Aguilar
At this time Council Member Aguilar will vacate his seat at the dias.
12. New Council Member Installation – Haven Caravelli & Hilary Hodge Recommendation: The Deputy City Clerk will administer the oath of office to new Council Members Haven Caravelli and Hilary Hodge for a four-year term commencing December 13, 2022 and continuing through December 8, 2026 or until their successor is elected and the election has been certified.
Council Member Caravelli and Council Member Hodge took their Oath of Office for the term commencing December 13, 2022 and continuing through December 8, 2026 or until their successor is elected and the election has been certified.
At this time Council Member Caravelli and Council Member Hodge will take seats at the dais.
13. Council Reorganization - Selection of Mayor and Vice Mayor Recommendation: That the Deputy City Clerk conduct the election of the Mayor. The Deputy City Clerk will then turn the meeting over to the new Mayor. The new Mayor will conduct the election of the Vice Mayor.
Motion made to nominate Council Member Arbuckle for Mayor by Council Member Hodge and seconded by Council Member Branstrom. Voting Yea: Council Member Branstrom, Council Member Caravelli, Council Member Ivy, Councilmember Hodge, Vice Mayor Arbuckle.
Motion made to nominate Council Member Hodge for Vice Mayor by Council Member Ivy and seconded by Councilmember Branstrom. Voting Yea: Council Member Branstrom, Council Member Caravelli, Council Member Ivy, Councilmember Hodge, Mayor Arbuckle.
At this time name plates will be rearranged.
PUBLIC COMMENT -
In person: Lisa Swarthout
BRIEF REPORTS BY COUNCIL MEMBERS
Council Member Branstrom welcomed Haven, amazed by our community, attended a Wild Life Rehab Facility tour, the NorthStar open house, and he hopes to attended the upcoming Cornish Christmas, and Sierra Master Corral Concert. Council Member Caravelli has nothing to report. Council Member Ivy has nothing to report. Vice Mayor Hodge thank you to Sierra Nevada Hospital Emergency Room, and thank you to our pubic works and emergency
Item # 1.
City of Grass Valley, CA MINUTES December 13, 2022
responders. Mayor Arbuckle attended the Caring and Sharing event, and the City had the Holiday Breakfast, and wants to wish everyone a Happy Holidays.
ADJOURN
Meeting adjourned at 7:34 pm.
_________________________________ ______________________________ Jan Arbuckle, Mayor Taylor Day, Deputy City Clerk
Adopted on: ________
Item # 1.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Assembly Bill 361 Resolution
CEQA: Not a Project
Recommendation: Adopt resolution R2023-01 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 1/10/2023 Date Prepared: 1/5/2023 Agenda: Consent
Background Information: On March 4, 2020, the Governor of California proclaimed a state of emergency pursuant to government code section 8625. Assembly Bill 361 went into effect October 1st, 2021, it allows legislative bodies to hold public meetings by teleconference without reference to otherwise applicable requirements in the Government Code section 54953(b)(3). The option for teleconferencing is allowed so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met: 1) State or local officials have imposed or recommended measures to promote social distancing. 2) The legislative body (City Council) is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees. 3) The legislative body (City Council) has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees. This action will allow City Council and all other legislative bodies to continue with virtual meetings as has been done throughout the COVID-19 pandemic. Live streamed meetings will continue to be available via the City’s website, as will the option to leave public comments in real time via voicemail or email.
Council Goals/Objectives: Approval of AB 361 Resolution executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: R2023-01
Item # 2.
266552.1
RESOLUTION NO. 2023-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY
AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL
AND OTHER LEGISLATIVE BODIES OF THE CITY PURSUANT TO GOVERNMENT CODE SECTION 54953(e)
WHEREAS, Government Code section 54953(e), as amended by Assembly Bill No. 361, allows legislative bodies to hold open meetings by teleconference without reference to otherwise applicable requirements in Government Code section 54953(b)(3), so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met:
1. State or local officials have imposed or recommended measures to promote social distancing.
2. The legislative body is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees.
3. The legislative body has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees.
WHEREAS, the Governor of California proclaimed a state of emergency pursuant to Government Code section 8625 on March 4, 2020; and
WHEREAS, the City Council previously adopted Resolution No. 59 on October 26, 2021 finding that the requisite conditions exist for the City Council and other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to conduct teleconference meetings under California Government Code section 54953(e); and
WHEREAS, Government Code section 54953(e)(3) requires the legislative body adopt certain findings by majority vote within 30 days of holding a meeting by teleconference under Government Code section 54953(e), and then adopt such findings every 30 days thereafter; and
WHEREAS, the City Council desires to continue holding its public meetings by teleconference consistent with Government Code section 54953(e), and to authorize other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to do the same.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRASS VALLEY DOES HEREBY RESOLVE AS FOLLOWS:
Item # 2.
266552.1
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Conditions are Met. The City Council hereby finds and declares the following, as required by Government Code section 54953(e)(3):
1. The City Council has reconsidered the circumstances of the state of emergency declared by the Governor pursuant to his or her authority under Government Code section 8625; and
2. The state of emergency continues to directly impact the ability of members of the City Council and other legislative bodies of the City to meet safely in person.
Section 3. Meeting Requirements. All meetings held pursuant to Government Code section 54953(e) shall comply with the requirements of that section and all other applicable provisions of the Ralph M. Brown Act (Government Code section 54950 et seq.).
Section 4. Regular Findings. Pursuant to Government Code section 54953(e)(3), if the Town Council desires to continue holding its public meetings by teleconference consistently with Government Code section 54953(e), it shall make findings not later than 30 days after the meeting at which this Resolution was adopted, and every 30 days thereafter, as required by that section.
Section 5. Effective Date. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of City of Grass Valley, this 10th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jan Arbuckle, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ __________________________
Taylor Day, Deputy City Clerk Michael Colantuono, City Attorney
Item # 2.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (COVID-19)
CEQA: Not a Project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 1/10/2023 Date Prepared: 1/5/2023 Agenda: Consent
Background Information: On March 5, 2020 the City Manager, acting as the Director of Emergency Services for the City of Grass Valley and the Disaster Council (Vice Mayor Aguilar and Councilmember Arbuckle), declared a local State of Emergency to ensure emergency personnel can obtain equipment and resources in the most timely and effective manner. In accordance with the Emergency Services Act Section 8630 (b) the governing body must ratify the declared emergency within 7 days for it to remain in effect. On March 10, 2020, at the Grass Valley City Council Meeting, the City Council approved Resolution 2020-09, Proclamation of Local Emergency. The City Council shall review, at its regularly scheduled meeting until the local emergency is terminated, the need for continuing the local emergency.
Council Goals/Objectives: Continuance of the proclamation declaring a Local State of Emergency due to prepare against coronavirus COVID-19 executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.
Fiscal Impact: The changing variants of COVID19 make it very difficult to anticipate the Fiscal Impact moving forward. For FY 2022/23, it appears the impacts will be minimal compared to previous years, but due to the constantly changing impacts of COVID-19 the actual fiscal impact may change.
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None
Item # 3.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (Drought Conditions) CEQA: Not a Project
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 1/10/2023 Date Prepared: 1/5/2023 Agenda: Consent
Background Information: On May 10, 2021, Governor Newsom modified a State of Emergency Proclamation that declared that a State of Emergency to exist in California due to severe drought conditions to include 41 counties, including Nevada County. The Proclamation directed state agencies to partner with local water suppliers to promote conservation through the Save Our Water campaign, a critical resource used by Californians during the 2012-2016 drought. Some municipalities have already adopted mandatory local water-saving requirements, and many more have called for voluntary water use reductions.
Nevada Irrigation District (NID) declared a drought emergency throughout the District’s service area on April 28, 2021, which includes portions of the City of Grass Valley, and requested that customers conserve 10 percent of their normal water usage. Both NID and Nevada City have now mandated at least 20% conservation requirements.
On June 22, 2021, City Council approved Resolutions No. 2021-41 declaring a local emergency due to drought conditions and No.2021-42 mandating water conservation.
All treated Water Customers are required to reduce water use by 20%.
Council Goals/Objectives: This resolution executes portions of work tasks towards achieving/maintaining Strategic Plan – Water and Wastewater Systems and Underground Infrastructure. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.
Fiscal Impact: The Fiscal Impact to the Water Fund should be minor, but if the drought continues for several years the impact could be more significant.
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Item # 4.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Appointment of City Councilmembers and Staff to Boards and Commission CEQA: Not a Project
Recommendation: Approve Mayor Arbuckle’s recommended appointments of Councilmembers and Staff to various Boards and Commissions.
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 1/10/2023 Date Prepared: 1/5/2023 Agenda: Consent
Background Information: The City Council has established a procedure to appoint members of the City Council and staff to represent the City on several Boards and Commissions. Each year the Mayor reviews the list of assignments and makes recommended appointments. Several of the appointments include both a primary and alternate member. Attached are the appointments recommended by Mayor Arbuckle.
Council Goals/Objectives: This item executes portions of work tasks towards High Performance Government and Quality Service Goal # 5.A.3: Continue to build cooperative relationships with representatives from service clubs and other community groups.
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: Appointment and Assignment Lists 2023
Item # 5.
CITY OF GRASS VALLEY
APPOINTMENT AND ASSIGNMENT LIST
CITY COUNCIL AND STAFF
Members – Pursuant to City Charter Article V
Five (5) persons, elected at large on the first Tuesday in November of each even-numbered year. A majority Vote of the electorate required for removal.
Qualifications: Candidate must be a resident and registered voter of the City at the time nomination papers are issued, or at the time of their appointment to fill a vacancy.
Term: Four (4) years
Name/Title Assumed Office Term Expires
Jan Arbuckle, Mayor 12/8/2020 12/10/2024
Hilary Hodge, Vice Mayor 12/13/2022 12/8/2026
Bob Branstrom, Council Member 12/8/2020 12/10/2024
Haven Caravelli, Council Member 12/13/2022 12/8/2026
Tom Ivy, Council Member 12/8/2020 12/10/2024
SUCCESSOR AGENCY – Pursuant to Resolution No. 2012-48 & 49 Five (5) City Council Members serve as the Grass Valley Successor Agency Board of Directors, with the City Manager serving as the Agency Executive Director, the City Clerk as Secretary, and the Director of Finance as the Finance Officer/Treasurer.
CAPITAL IMPROVEMENTS AUTHORITY – Pursuant to Resolution No. 92-107 Five (5) City Council Members serve as the Grass Valley Capital Improvements Authority Board of Directors, with the City Manager serving as the Executive Officer, the City Clerk as Secretary, and the Director of Finance as the Finance Officer/Treasurer.
Presented February 8, 2022
CITY REPRESENTATIVES TO OTHER AGENCIES
City Selection Committee ………………………………………………………………………………………………….…………. Mayor Economic Resource Council ……………………………..………………… Haven Caravelli; Alternate – Bob Branstrom Meets the first Thursday of each month 7:30 AM to 9:00 AM – Nevada County Tech Hub, 104 New Mohawk Rd
Grass Valley Chamber of Commerce ……………………………………. Jan Arbuckle; Alternate – Haven Caravelli Meets: 4th Friday of Each Month 8:00 AM (Chamber Office) Grass Valley Downtown Association …………………………………….. Jan Arbuckle; Alternate – Haven Caravelli Meets: 2nd Wednesday of Each Month 9:00 AM (City Council Chambers)
Item # 5.
League of California Cities Division ………………………………………. Jan Arbuckle; Alternate – Bob Branstrom Nevada County Fire Agency …………………………………………………………………………….………………… Mark Buttron Nevada County Local Agency Formation Commission (LAFCo) ………. Bob Branstrom; Alternate – Tom Ivy Meets: 3rd Thursday of Each Month 10:30 AM (Rood Center) Parks and Recreation Commission …………………………………………..…….. Hilary Hodge; Alternate – Tom Ivy PARSAC (Insurance JPA) ……………………………………………..……………….. Tim Kiser; Alternate – Andy Heath Sister City Program …………………………………………………..……………….. Mayor, City Clerk, and Eleanor Kenitzer Solid and Hazardous Waste Commission ……………………………..…………. Tom Ivy, Alternate – Hilary Hodge Meets: Monthly, if needed (Rood Center)
Transportation Commission (NCTC) ………………………………………. Tom Ivy; Alternate – Bob Branstrom Meets: 3rd Wednesday of Odd Months 9:30 AM (Location Rotates) Transit Services Commission ……………………….. Tom Ivy ; Alternate – Bob Branstrom Meets: Before NCTC Meetings 8:30 AM
US Air Force Beale Base Liaison ……………………………………………….. Mayor; Alternate – Vice Mayor Meets: As Needed
CITY STANDING COMMITTEES
Subject to the Brown Act – Meetings Held as Needed
Development Review Committee (DRC) – Planning Commission appoints representative and alternate to the DRC, which are confirmed by the Council
Other members appointed Administratively – Engineering Staff – Catharine Dykes; Fire Department – Darrin Hutchins, Planning Staff – Tom Last; Alternate – Lance Lowe, and City Architect
EDBG/Business Loan Advisory Board ………………………………………..…….. Mayor; Alternative – Vice Mayor Administratively includes one representative form each of the following: SEDC and business community.
Hearing Officer (per Municipal Code 1. 10 .030) …………………………………………………………………….. Tom Last Traffic Safety Review Committee …………………………………………………………………………(CURENTYLY INACTIVE) CDBG/Housing Rehabilitation ……………………………………………….. (CURRENTYLY INACTIVE) Mayor, Council Member, Alternate
REVISED: 01/10/2023
Item # 5.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Appointment of Planning Commissioner
CEQA: Not a Project
Recommendation: That Council approve the appointment of Justin Gross as Planning Commissioner for Councilmember Caravelli.
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 1/10/2023 Date Prepared: 1/5/2023 Agenda: Consent
Background Information: By Council policy, each councilmember submits a candidate for appointment to the Planning Commission to the members of City Council for their approval and appointment. The terms of appointed Planning Commissioners coincide with the nominating Council Member’s term of office and may be changed by that city councilmember at any time during their term in office. Councilmember Caravelli has chosen Justin Gross to fill the position of her Planning Commissioner.
Council Goals/Objectives: This item executes portions of work tasks towards High Performance Government and Quality Service Goal # 5.A.3: Continue to build cooperative relationships with representatives from service clubs and other community groups.
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None
Item # 6.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Appointment of Councilmember Caravelli’s Nominee, Ben Aguilar, for the Measure E Oversight Committee
CEQA: Not a Project
Recommendation: That the City Council appoint Measure E Oversight Committee member Aguilar to a term ending December 2026.
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 1/10/2023 Date Prepared: 1/5/2023 Agenda: Consent
Background Information: In 2018 Grass Valley citizens voted to approve Measure E, a voter initiative tax measure that repealed the previous 1/2 percent City transaction and use (sales) tax and replaced it with an ongoing 1 percent sales tax. Measure E expands funding for such general fund purposes as increased police and fire services, enhancing parks and recreational services, and improving streets and sidewalks. All Measure E funds stay local and all expenditures subject to an annual audit by an independent citizen oversight committee.
The Citizen’s Oversight Committee reviews an independent audit of tax receipts and how they are spent each year and advises the City Council on how tax money should be spent. The Council must discuss the audit results at a public meeting each year and post them on the City’s website.
The most recently elected city councilmembers were tasked with nominating one new Measure E Oversight Committee member and Councilmember Caravelli has nominated Grass Valley community member Ben Aguilar.
Council Goals/Objectives: The Measure E Oversight Committee executes portions of work tasks towards achieving/maintaining Strategic Plan – Open and Collaborative City Government.
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Item # 7.