GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, January 10, 2023 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
MINUTES
CALL TO ORDER
Meeting called to order at 7:03 pm.
PLEDGE OF ALLEGIANCE
Mayor Arbuckle led the pledge of allegiance.
ROLL CALL
PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle
AGENDA APPROVAL -
Tim Kiser, City Manager, requested that Item #6, appointment of Justin Gross to Planning Commission be moved for discussion.
Motion made to approve agenda with noted change by Councilmember Branstrom, Seconded by Councilmember Caravelli.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
REPORT OUT OF CLOSED SESSION
Nothing to report.
INTRODUCTIONS AND PRESENTATIONS
PUBLIC COMMENT -
In person public comment: Hilary Hodge, Brenda English, Matthew Coulter Virtual Public comment attached.
Item # 2.
City of Grass Valley, CA MINUTES January 10, 2023
CONSENT ITEMS -
Public Comment: Brenda English, Matthew Coulter
Motion made to approve consent with the removal for discussion of item number 6 by Vice Mayor Hodge, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
1. Approval of the Regular Meeting Minutes of December 13, 2022 CEQA: Not a Project
Recommendation: Council approve minutes as submitted.
2. Assembly Bill 361 Resolution
CEQA: Not a Project
Recommendation: Adopt resolution R2023-01 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)
3. Local Emergency Proclamation (COVID-19)
CEQA: Not a Project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
4. Local Emergency Proclamation (Drought Conditions)
CEQA: Not a Project
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
5. Appointment of City Councilmembers and Staff to Boards and Commission CEQA: Not a Project
Recommendation: Approve Mayor Arbuckle’s recommended appointments of Councilmembers and Staff to various Boards and Commissions.
6. Appointment of Councilmember Caravelli’s Nominee, Ben Aguilar, for the Measure E Oversight Committee
CEQA: Not a Project
Recommendation: That the City Council appoint Measure E Oversight Committee member Aguilar to a term ending December 2026.
7. Memorial and Minnie Park Landscaping and Grounds Maintenance Services CEQA: Exempt
Recommendation: The Council 1) approves the City Manager to execute a Professional Services Agreement with Weiss Landscaping to preform landscape and grounds maintenance services at Memorial and Minnie Park for five years and not to exceed contract amount of $124,115.34 subject to legal review; 2) allowing City Manager to
Item # 2.
City of Grass Valley, CA MINUTES January 10, 2023
approve a 5% contingency for additional work; and 3) approve Finance Director to make any necessary budget adjustments and transfers to implement this agreement.
8. Professional services agreement amendment for City Council Chambers and Adjacent Conference Room Audio, Video, and Sound System Broadcasting Upgrade Project CEQA: Exempt
Recommendation: The Council 1) approve City Manager to execute a Professional Services Agreement Amendment No. 1 up to $9,801.62 for the City Council Chambers and Adjacent Conference Room Audio, Video, and Sound System Broadcasting Upgrade Project, subject to legal review; and 2) approve the Finance Director to make any necessary budget adjustments and transfers.
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
9. Appointment of Planning Commissioner
CEQA: Not a Project
Recommendation: That Council approve the appointment of Justin Gross as Planning Commissioner for Councilmember Caravelli.
Councilmember Caravelli introduced her selection of Planning Commissioner Justin Gross, and Justin Gross introduced himself and is excited to serve on the commission.
Motion made to approve the appointment of Justin Gross as Planning Commissioner for Councilmember Caravelli by Vice Mayor Hodge, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
REORGANIZATION RELATED ITEMS
PUBLIC HEARING
ADMINISTRATIVE
10. Recognized Obligation Payment Schedule (ROPS 23-24) for July 2023 through June 2024
CEQA: Not a Project
Recommendation: It is recommended that the Successor Agency adopt Resolution No.
SA 2023-01 approving the Recognized Obligation Payment Schedule (ROPS 23-24) for the time period July 1, 2023 through June 30, 2024
Andy Heath, Finance Director, gave overview to the council.
Motion to adopt Resolution No. SA 2023-01 approving the Recognized Obligation Payment Schedule (ROPS 23-24) for the time period July 1, 2023 through June 30, 2024 by Vice Mayor Hodge, Seconded by Councilmember Ivy.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
Item # 2.
City of Grass Valley, CA MINUTES January 10, 2023
11. Discussion of implementation concerns with SB 1383, AB 341, and AB 1826 (State Mandated Recycling and Organic Waste programs)
CEQA:
Recommendation: Informational only, no action required.
Tom Last, Community Development Director, gave a overview presentation to the council.
Council had discussion on the pros and cons of having a 4th bin for organic waste and the increased cost of the new services. Council would like to have another conversation with Waste Management prior to signing an agreement for the SB 1383 services.
BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Branstrom happy to have made it through the holidays, attended the swearing in for the County office holders, ERC board meeting, saw a production of "Into the woods". Councilmember Caravelli excited to join the Council and serve the community.
Councilmember Ivy wants to let everyone know that solar rates are changing in California.
Vice Mayor Hodge is enjoying all of our trails but wants to remind to check in with Bear Yuba Land Trust to see the status of the trails. Mayor Arbuckle attended Wreaths Across America, and a call with CalOES regarding the impacts of these storms.
ADJOURN
Meeting adjourned at 8:19 pm.
_____________________________ _____________________________ Jan Arbuckle, Mayor Taylor Day, Deputy City Clerk
Item # 2.
Item # 2.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Assembly Bill 361 Resolution
CEQA: Not a Project
Recommendation: Adopt resolution R2023-02 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)
Prepared by: Taylor Day, Deputy City Clerk
Council Meeting Date: 1/24/2023 Date Prepared: 1/20/2023 Agenda: Consent
Background Information: On March 4, 2020, the Governor of California proclaimed a state of emergency pursuant to government code section 8625. Assembly Bill 361 went into effect October 1st, 2021, it allows legislative bodies to hold public meetings by teleconference without reference to otherwise applicable requirements in the Government Code section 54953(b)(3). The option for teleconferencing is allowed so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met: 1) State or local officials have imposed or recommended measures to promote social distancing. 2) The legislative body (City Council) is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees. 3) The legislative body (City Council) has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees. This action will allow City Council and all other legislative bodies to continue with virtual meetings as has been done throughout the COVID-19 pandemic. Live streamed meetings will continue to be available via the City’s website, as will the option to leave public comments in real time via voicemail or email.
Council Goals/Objectives: Approval of AB 361 Resolution executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: R2023-02
Item # 3.
266552.1
RESOLUTION NO. 2023-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY
AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL
AND OTHER LEGISLATIVE BODIES OF THE CITY PURSUANT TO GOVERNMENT CODE SECTION 54953(e)
WHEREAS, Government Code section 54953(e), as amended by Assembly Bill No. 361, allows legislative bodies to hold open meetings by teleconference without reference to otherwise applicable requirements in Government Code section 54953(b)(3), so long as the legislative body complies with certain requirements, there exists a declared state of emergency, and one of the following circumstances is met:
1. State or local officials have imposed or recommended measures to promote social distancing.
2. The legislative body is holding the meeting for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees.
3. The legislative body has determined, by majority vote, that meeting in person would present imminent risks to the health or safety of attendees.
WHEREAS, the Governor of California proclaimed a state of emergency pursuant to Government Code section 8625 on March 4, 2020; and
WHEREAS, the City Council previously adopted Resolution No. 59 on October 26, 2021 finding that the requisite conditions exist for the City Council and other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to conduct teleconference meetings under California Government Code section 54953(e); and
WHEREAS, Government Code section 54953(e)(3) requires the legislative body adopt certain findings by majority vote within 30 days of holding a meeting by teleconference under Government Code section 54953(e), and then adopt such findings every 30 days thereafter; and
WHEREAS, the City Council desires to continue holding its public meetings by teleconference consistent with Government Code section 54953(e), and to authorize other legislative bodies of the City, including the Planning Commission, Development Review Commission, and Historical Commission to do the same.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRASS VALLEY DOES HEREBY RESOLVE AS FOLLOWS:
Item # 3.
266552.1
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Conditions are Met. The City Council hereby finds and declares the following, as required by Government Code section 54953(e)(3):
1. The City Council has reconsidered the circumstances of the state of emergency declared by the Governor pursuant to his or her authority under Government Code section 8625; and
2. The state of emergency continues to directly impact the ability of members of the City Council and other legislative bodies of the City to meet safely in person.
Section 3. Meeting Requirements. All meetings held pursuant to Government Code section 54953(e) shall comply with the requirements of that section and all other applicable provisions of the Ralph M. Brown Act (Government Code section 54950 et seq.).
Section 4. Regular Findings. Pursuant to Government Code section 54953(e)(3), if the Town Council desires to continue holding its public meetings by teleconference consistently with Government Code section 54953(e), it shall make findings not later than 30 days after the meeting at which this Resolution was adopted, and every 30 days thereafter, as required by that section.
Section 5. Effective Date. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of City of Grass Valley, this 24th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jan Arbuckle, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ __________________________
Taylor Day, Deputy City Clerk Michael Colantuono, City Attorney
Item # 3.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (COVID-19)
CEQA: Not a Project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 1/24/2023 Date Prepared: 1/20/2023 Agenda: Consent
Background Information: On March 5, 2020 the City Manager, acting as the Director of Emergency Services for the City of Grass Valley and the Disaster Council (Vice Mayor Aguilar and Councilmember Arbuckle), declared a local State of Emergency to ensure emergency personnel can obtain equipment and resources in the most timely and effective manner. In accordance with the Emergency Services Act Section 8630 (b) the governing body must ratify the declared emergency within 7 days for it to remain in effect. On March 10, 2020, at the Grass Valley City Council Meeting, the City Council approved Resolution 2020-09, Proclamation of Local Emergency. The City Council shall review, at its regularly scheduled meeting until the local emergency is terminated, the need for continuing the local emergency.
Council Goals/Objectives: Continuance of the proclamation declaring a Local State of Emergency due to prepare against coronavirus COVID-19 executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.
Fiscal Impact: The changing variants of COVID19 make it very difficult to anticipate the Fiscal Impact moving forward. For FY 2022/23, it appears the impacts will be minimal compared to previous years, but due to the constantly changing impacts of COVID-19 the actual fiscal impact may change.
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None
Item # 4.