GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, January 24, 2023 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
MINUTES
CALL TO ORDER
Meeting called to order at 7:01 pm.
PLEDGE OF ALLEGIANCE
Mayor Arbuckle led the Pledge of Allegiance.
ROLL CALL
PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle
AGENDA APPROVAL -
Tim Kiser, City Manager, request to remove item number 7 from the agenda to bring back at a later date.
Motion to approve agenda by Councilmember Branstrom, Seconded by Councilmember Caravelli.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
REPORT OUT OF CLOSED SESSION
INTRODUCTIONS AND PRESENTATIONS
1. Overview of the Holiday festivities with our Police & Fire Departments.
PUBLIC COMMENT -
In person: Brenda English, Penny Short, Paula Newman
Item # 2.
City of Grass Valley, CA MINUTES January 24, 2023
CONSENT ITEMS –
Motion made to approve agenda with removal of item number 7 from agenda by Councilmember Branstrom, Seconded by Vice Mayor Hodge.
Voting Yea: Councilmember Caravelli, Councilmember Ivy, Mayor Arbuckle
2. Approval of the Regular Meeting Minutes of January 10, 2023.
Recommendation: Council approve minutes as submitted.
3. Assembly Bill 361 Resolution
CEQA: Not a project
Recommendation: Adopt resolution R2023-02 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)
4. Local Emergency Proclamation (COVID-19)
CEQA: Not a project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
5. Local Emergency Proclamation (Drought Conditions)
CEQA: Not a project
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
6. Authorization to enter into an agreement to provide supplemental plan review, inspection, and other related services for the Building Department and the Fire Department.
CEQA: Not a project
Recommendation: That Council authorize the Community Development Director to enter into a contract, subject to legal review, for supplemental Building Department and Fire Department services.
7. Sewer System Management Plan
CEQA: Not a project
Recommendation: Council to adopt a revised Grass Valley Sewer System Management Plan (SSMP), subject to legal review.
8. Laboratory Testing and Analytical Services – Authorization to Award Contract CEQA: Not a project
Recommendation: That Council 1) authorize the City Engineer to execute a contract with Cranmer Engineering, Inc., not to exceed $150,000 plus contingency for the initial three year term of the agreement pending legal review, for Laboratory Testing and Analytical Services
9. On-Call Striping, Marking and Signing – Authorization to Award Contract CEQA: Exempt – Existing Facilities 15301(c)
Item # 2.
City of Grass Valley, CA MINUTES January 24, 2023
Recommendation: That Council 1) authorize the City Engineer to execute a contract with Sierra Traffic Markings Inc., not to exceed $300,000 plus contingency for the initial term of the project, pending legal review, for on-call striping, marking and signing services.
10. Purchase of Two 2023 Toyota RAV 4 Hybrid SUVs for use by City Staff as part of the City Motor Pool.
CEQA: Not a project.
Recommendation: That Council 1) approve the Fire Chief to enter into an agreement with Freeway Toyota using the California State Contract to purchase two 2023 Toyota RAV 4 Hybrid SUVs not to exceed $69,000 and 2) authorize Administrative Services Director to make any needed budget adjustments and/or budget transfers to complete this procurement.
11. Grant writing services for Assistance to Firefighter Grant (AFG) and Staffing for Adequate Fire and Emergency Response (SAFER) Grant.
CEQA: Not a project
Recommendation: That Council 1) approve the Fire Chief to enter into an agreement with BKF Engineering for grant writing services not to exceed $15,000 2) authorize Administrative Services Director to make any needed budget adjustments and/or budget transfers to complete this procurement.
12. Public Works and Administrative Departments Restructuring CEQA: Not a project
Recommendation: That Council 1) Review and approve the job description and associated salary schedule for the Deputy Public Works Director; 2) review the proposed employment agreement (including Appendix A) for City Clerk position, subject to legal review; 3) approve adding the Deputy Public Works Director and City Clerk positions to the allotted/authorized City positions; 4) authorize the City Manager to execute the agreement and associated promotions; and 5) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete this action.
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
REORGANIZATION RELATED ITEMS
PUBLIC HEARING
ADMINISTRATIVE
13. Schedule a Special Meeting to discuss potential significant Capital Projects CEQA: Not a project.
Recommendation: That Council schedule a Special Meeting to discuss and provide direction on potential future capital projects.
Council agreed to have special meeting on February 9th at noon held in Grass Valley City Council chambers.
Item # 2.
City of Grass Valley, CA MINUTES January 24, 2023
BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Branstrom attended league of Cal Cities meeting. Councilmember Caravelli lunch with Janett and Gill from the ERC, and attended a meeting with Waste Management.
Councilmember Ivy attended a meeting with Waste Management discussing the City's contract, and attended a meeting Nevada County Foundation. Vice Mayor Hodge attended a Chamber Mixer, and remind everyone below freezing temperatures are coming. Mayor Arbuckle attended Downtown Merchant Meeting, Nevada County Law and Fire Council Meeting, Countywide oversight board meeting, League of California New Mayor and Councilmembers meet and greet, Waste Management Meeting, County Wide Workshop, Martini's and a Movie, and she is starting up Monday's with the Mayor.
ADJOURN
Meeting adjourned at 7:37 pm.
____________________________ _____________________________ Jan Arbuckle, Mayor Taylor Day, City Clerk
Adopted on:__________
Item # 2.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (COVID-19)
CEQA: Not a Project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 2/14/2023 Date Prepared: 2/9/2023 Agenda: Consent
Background Information: On March 5, 2020 the City Manager, acting as the Director of Emergency Services for the City of Grass Valley and the Disaster Council (Vice Mayor Aguilar and Councilmember Arbuckle), declared a local State of Emergency to ensure emergency personnel can obtain equipment and resources in the most timely and effective manner. In accordance with the Emergency Services Act Section 8630 (b) the governing body must ratify the declared emergency within 7 days for it to remain in effect. On March 10, 2020, at the Grass Valley City Council Meeting, the City Council approved Resolution 2020-09, Proclamation of Local Emergency. The City Council shall review, at its regularly scheduled meeting until the local emergency is terminated, the need for continuing the local emergency.
Council Goals/Objectives: Continuance of the proclamation declaring a Local State of Emergency due to prepare against coronavirus COVID-19 executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.
Fiscal Impact: The changing variants of COVID19 make it very difficult to anticipate the Fiscal Impact moving forward. For FY 2022/23, it appears the impacts will be minimal compared to previous years, but due to the constantly changing impacts of COVID-19 the actual fiscal impact may change.
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None
Item # 3.