Grass Valley City Council
February 14, 2023

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, February 14, 2023 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.

Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy

MEETING NOTICE
City Council welcomes you to attend the meetings electronically or in person at the City Hall Council Chambers, located at 125 E. Main St., Grass Valley, CA 95945. Regular Meetings are scheduled at 7:00 p.m. on the 2nd and 4th Tuesday of each month. Your interest is encouraged and appreciated.

This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/channel/UCdAaL-uwdN8iTz8bI7SCuPQ.

Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

Agenda materials, staff reports, and background information related to regular agenda items are available on the City’s website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com, subject to City staff’s ability to post the documents before the meeting.

Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting by calling (530) 274-4390, we are happy to accommodate.

City of Grass Valley, CA AGENDA February 14, 2023

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS

1. Grand Jury Month Proclamation
PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after 5pm will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item. There is a time limitation of three minutes per person for all emailed, voicemail, or in person comments, and only one type of public comment per person. For any items not on the agenda, and within the jurisdiction or interest of the City, please come to the podium at this time. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item is announced. When recognized, please begin by providing your name and address for the record (optional).

CONSENT ITEMS -All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action but Council action is required to do so (roll call vote).Unless the Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person.

2. Approval of the Regular Meeting Minutes of January 24th, 2023.

Recommendation: Council approve minutes as submitted.

3. Local Emergency Proclamation (COVID-19)
CEQA: Not a project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency

4. Local Emergency Proclamation (Drought Conditions)
CEQA: Not a project
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency

5. Five-year Printer Lease for City Facilities
CEQA: Not a project.

City of Grass Valley, CA AGENDA February 14, 2023
Recommendation: That Council 1) approve the City Manager to enter into a five-year lease and service agreement with UBEO for printers throughout City wide facilities for a total not to exceed $80,000 subject to legal review, and 2) authorize Administrative Services Director to make any needed budget adjustments and/or budget transfers to complete this procurement.

6. Nevada County Transportation Commission - RSTP Allocation Request CEQA: Not a project
Recommendation: That Council authorize the Mayor to execute a Resolution requesting Regional Surface Transportation Program Funds for street rehabilitation improvements.

7. A resolution authorizing the submittal of the Regional Early Action Planning Grant Program (REAP 2.0) to State of California Department of Housing and Community Development for an infrastructure grant in support of housing.

CEQUA: Not a Project
Recommendation: That Council adopt the attached resolution and authorize the Mayor to sign said resolution.

8. Job Description Approval - Community Development Director CEQA: Not a project.

Recommendation: That Council approve a revised job description for the position of the Community Development Director.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

BRIEF REPORTS BY COUNCIL MEMBERS

ADJOURN

POSTING NOTICE
This is to certify that the above notice of a meeting of the City Council, scheduled for Tuesday, February 14, 2023 at 7:00 PM was posted at city hall, easily accessible to the public, as of 5:00 p.m. Friday, February 10, 2023.
________________________
Taylor Day, City Clerk

PROCLAMATION

GRAND JURY AWARNESS MONTH
FEBRUARY 2023
Whereas, Grand Juries are crucial components of California’s justice system; and Whereas, Grand Juries have been in existence since the adoption of California’s original Constitution in 1849 – 1850; and
Whereas, Grand Juries are impaneled to act as an “arm of the court,” as authorized by the state constitution, to be a voice of the people and a conscience of the community; and Whereas, like other California counties, Nevada County has a Grand Jury composed of individuals who dedicate their time for a full calendar year to serve in the Grand Jury system; and Whereas, the primary duties of the Nevada County grand Jury are to investigate and report on local governmental operations to assure that the responsibilities are being fulfilled efficiently, honestly and in the best interest of the public; and
Whereas, it is appropriate to provide a designated opportunity to recognize the efforts of those who have volunteered, and are volunteering, their time and service to advance the work of the Nevada County Grand Jury; and
Whereas, the reward of being 19 grand jurors is the satisfaction received working with fellow residents of the county to improve local government for all of us.

NOW, THEREFORE, Be It Resolved that the Grass Valley City Council does herby proclaim the month of February 2023, as GRAND JURY AWARENESS MONTH.

Dated this 14th day of February 2023
_____________________________ _____________________________ Jan Arbuckle, Mayor Hilary Hodge, Vice Mayor
________________________________
Bob Branstrom, Council Member
____________________________ _____________________________ Haven Caravelli, Council Member Thomas Ivy, Council Member

Item # 1.

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, January 24, 2023 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
Meeting called to order at 7:01 pm.

PLEDGE OF ALLEGIANCE
Mayor Arbuckle led the Pledge of Allegiance.

ROLL CALL

PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle

AGENDA APPROVAL -
Tim Kiser, City Manager, request to remove item number 7 from the agenda to bring back at a later date.

Motion to approve agenda by Councilmember Branstrom, Seconded by Councilmember Caravelli.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS

1. Overview of the Holiday festivities with our Police & Fire Departments.

PUBLIC COMMENT -
In person: Brenda English, Penny Short, Paula Newman

Item # 2.

City of Grass Valley, CA MINUTES January 24, 2023
CONSENT ITEMS –
Motion made to approve agenda with removal of item number 7 from agenda by Councilmember Branstrom, Seconded by Vice Mayor Hodge.

Voting Yea: Councilmember Caravelli, Councilmember Ivy, Mayor Arbuckle

2. Approval of the Regular Meeting Minutes of January 10, 2023.

Recommendation: Council approve minutes as submitted.

3. Assembly Bill 361 Resolution
CEQA: Not a project
Recommendation: Adopt resolution R2023-02 authorizing remote teleconference meetings of the City Council and other legislative bodies of the City pursuant to government code section 54953(e)

4. Local Emergency Proclamation (COVID-19)
CEQA: Not a project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency

5. Local Emergency Proclamation (Drought Conditions)
CEQA: Not a project
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency

6. Authorization to enter into an agreement to provide supplemental plan review, inspection, and other related services for the Building Department and the Fire Department.

CEQA: Not a project
Recommendation: That Council authorize the Community Development Director to enter into a contract, subject to legal review, for supplemental Building Department and Fire Department services.

7. Sewer System Management Plan
CEQA: Not a project
Recommendation: Council to adopt a revised Grass Valley Sewer System Management Plan (SSMP), subject to legal review.

8. Laboratory Testing and Analytical Services – Authorization to Award Contract CEQA: Not a project
Recommendation: That Council 1) authorize the City Engineer to execute a contract with Cranmer Engineering, Inc., not to exceed $150,000 plus contingency for the initial three year term of the agreement pending legal review, for Laboratory Testing and Analytical Services

9. On-Call Striping, Marking and Signing – Authorization to Award Contract CEQA: Exempt – Existing Facilities 15301(c)

Item # 2.

City of Grass Valley, CA MINUTES January 24, 2023
Recommendation: That Council 1) authorize the City Engineer to execute a contract with Sierra Traffic Markings Inc., not to exceed $300,000 plus contingency for the initial term of the project, pending legal review, for on-call striping, marking and signing services.

10. Purchase of Two 2023 Toyota RAV 4 Hybrid SUVs for use by City Staff as part of the City Motor Pool.

CEQA: Not a project.

Recommendation: That Council 1) approve the Fire Chief to enter into an agreement with Freeway Toyota using the California State Contract to purchase two 2023 Toyota RAV 4 Hybrid SUVs not to exceed $69,000 and 2) authorize Administrative Services Director to make any needed budget adjustments and/or budget transfers to complete this procurement.

11. Grant writing services for Assistance to Firefighter Grant (AFG) and Staffing for Adequate Fire and Emergency Response (SAFER) Grant.

CEQA: Not a project
Recommendation: That Council 1) approve the Fire Chief to enter into an agreement with BKF Engineering for grant writing services not to exceed $15,000 2) authorize Administrative Services Director to make any needed budget adjustments and/or budget transfers to complete this procurement.

12. Public Works and Administrative Departments Restructuring CEQA: Not a project
Recommendation: That Council 1) Review and approve the job description and associated salary schedule for the Deputy Public Works Director; 2) review the proposed employment agreement (including Appendix A) for City Clerk position, subject to legal review; 3) approve adding the Deputy Public Works Director and City Clerk positions to the allotted/authorized City positions; 4) authorize the City Manager to execute the agreement and associated promotions; and 5) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete this action.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

13. Schedule a Special Meeting to discuss potential significant Capital Projects CEQA: Not a project.

Recommendation: That Council schedule a Special Meeting to discuss and provide direction on potential future capital projects.

Council agreed to have special meeting on February 9th at noon held in Grass Valley City Council chambers.

Item # 2.

City of Grass Valley, CA MINUTES January 24, 2023

BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Branstrom attended league of Cal Cities meeting. Councilmember Caravelli lunch with Janett and Gill from the ERC, and attended a meeting with Waste Management.

Councilmember Ivy attended a meeting with Waste Management discussing the City's contract, and attended a meeting Nevada County Foundation. Vice Mayor Hodge attended a Chamber Mixer, and remind everyone below freezing temperatures are coming. Mayor Arbuckle attended Downtown Merchant Meeting, Nevada County Law and Fire Council Meeting, Countywide oversight board meeting, League of California New Mayor and Councilmembers meet and greet, Waste Management Meeting, County Wide Workshop, Martini's and a Movie, and she is starting up Monday's with the Mayor.

ADJOURN
Meeting adjourned at 7:37 pm.
____________________________ _____________________________ Jan Arbuckle, Mayor Taylor Day, City Clerk
Adopted on:__________

Item # 2.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (COVID-19)
CEQA: Not a Project
Recommendation: Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 2/14/2023 Date Prepared: 2/9/2023 Agenda: Consent
Background Information: On March 5, 2020 the City Manager, acting as the Director of Emergency Services for the City of Grass Valley and the Disaster Council (Vice Mayor Aguilar and Councilmember Arbuckle), declared a local State of Emergency to ensure emergency personnel can obtain equipment and resources in the most timely and effective manner. In accordance with the Emergency Services Act Section 8630 (b) the governing body must ratify the declared emergency within 7 days for it to remain in effect. On March 10, 2020, at the Grass Valley City Council Meeting, the City Council approved Resolution 2020-09, Proclamation of Local Emergency. The City Council shall review, at its regularly scheduled meeting until the local emergency is terminated, the need for continuing the local emergency.

Council Goals/Objectives: Continuance of the proclamation declaring a Local State of Emergency due to prepare against coronavirus COVID-19 executes portions of City Strategic Goal #6: Public Safety. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The changing variants of COVID19 make it very difficult to anticipate the Fiscal Impact moving forward. For FY 2022/23, it appears the impacts will be minimal compared to previous years, but due to the constantly changing impacts of COVID-19 the actual fiscal impact may change.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None

Item # 3.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Local Emergency Proclamation (Drought Conditions) CEQA: Not a Project
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 2/14/2023 Date Prepared: 2/9/2023 Agenda: Consent
Background Information: On May 10, 2021, Governor Newsom modified a State of Emergency Proclamation that declared that a State of Emergency to exist in California due to severe drought conditions to include 41 counties, including Nevada County. The Proclamation directed state agencies to partner with local water suppliers to promote conservation through the Save Our Water campaign, a critical resource used by Californians during the 2012-2016 drought. Some municipalities have already adopted mandatory local water-saving requirements, and many more have called for voluntary water use reductions.

Nevada Irrigation District (NID) declared a drought emergency throughout the District’s service area on April 28, 2021, which includes portions of the City of Grass Valley, and requested that customers conserve 10 percent of their normal water usage. Both NID and Nevada City have now mandated at least 20% conservation requirements.

On June 22, 2021, City Council approved Resolutions No. 2021-41 declaring a local emergency due to drought conditions and No.2021-42 mandating water conservation.

All treated Water Customers are required to reduce water use by 20%.

Council Goals/Objectives: This resolution executes portions of work tasks towards achieving/maintaining Strategic Plan – Water and Wastewater Systems and Underground Infrastructure. The City of Grass Valley is devoted to providing a safe Place to Live, Work and Play.

Fiscal Impact: The Fiscal Impact to the Water Fund should be minor, but if the drought continues for several years the impact could be more significant.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager

Item # 4.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Five-year Printer Lease for City Facilities
CEQA: Not a project.

Recommendation: That Council 1) approve the City Manager to enter into a five-year lease and service agreement with UBEO for printers throughout City wide facilities for a total not to exceed $80,000 subject to legal review, and 2) authorize Administrative Services Director to make any needed budget adjustments and/or budget transfers to complete this procurement.

Prepared by: Taylor Day, City Clerk
Council Meeting Date: 02/14/2023 Date Prepared: 02/9/2023 Background Information: The City printers and copiers are used for a variety of tasks associated with daily business activities. This new lease will be replacing the existing leased printers by a different vendor in City Hall and adding serviced printer/copier/scanners at the Police Department, Animal Shelter, Fire Departments, and City Hall. By changing vendors, the City will be able to add printers under a service lease that includes maintenance and repair costs. Additionally, the City should see a cost savings over past practices. A copy of the proposal, lease agreement, and quote is attached for Council information.

Staff researched various procurement options; UBEO agreed to provide the printers and copiers through cooperative purchasing under the California State Contract #7-19-70- 46-01.

Council Goals/Objectives: The action executes portions of work tasks towards achieving/maintaining Strategic Plan – High-Performance Government and Quality Service.

Fiscal Impact: Impact will be minor. Existing lease will be dissolved, and a majority of toner purchased for personal printers will no longer be required throughout the city.

Funds Available: Yes Account #: 100-51110
Reviewed by: City Manager
Attachments: UBEO proposal, Lease agreement, and Quote.

Item # 5.

UBEO
Findings and Recommendations
City of Grass Valley
2/10/2023

Item # 5.

2 Proprietary & Confidential Information
Proprietary and Confidential Statement
The enclosed materials are proprietary to UBEO (“UBEO”), and UBEO reserves all right, title, and interest in and to such materials. The terms, conditions, and information set forth herein are confidential to UBEO and may not be disclosed in any manner to any person other than the addressee, together with its officers, employees, and agents who are solely responsible for evaluating the contents of these materials for the limited purpose intended. These materials may not be used in any manner other than for such limited purpose. Any unauthorized disclosure, use, reproduction, or transmission is expressly prohibited without the prior written consent of UBEO.

These materials summarize a proposed equipment and/or services solution. They are intended for informational purposes only to assist you in your evaluation of UBEO as a potential business partner. These materials do not represent an offer or a binding agreement. Accordingly, neither you nor UBEO will have any obligations unless and until we enter mutually acceptable definitive written UBEO purchase, lease and/or service agreements. Such agreements will set forth the entire and specific understanding between us with respect to the actual equipment and/or services to be provided. We will be pleased to provide you with copies of such agreements upon request.
©2021 UBEO All rights reserved.

Item # 5.

3 TABLE OF CONTENTS
1 UBEO INTRODUCTION & SLG CLIENTS ........................................................................................... 4 2 CURRENT STATE – BUSINESS PRINT ............................................................................................. 6 3 RECOMMENDATIONS ......................................................................................................................... 8 4 SERVICE DELIVERY ......................................................................................................................... 11

Item # 5.

4 1 UBEO Introduction & SLG Clients
UBEO wants to thank City of Grass Valley for allowing us to look into operations unique to your company.

As always in these types of engagements, there are many things learned and uncovered, as well as the realization that there are so many more opportunities to dig deeper and explore further.

We seek to effectively communicate to City of Grass Valley that we are the premier vendor partner to support its Vision of Every Child Succeeds. 46 years in business with a proven track-record of customer excellence, strategic alliances with the most respected manufacturers in the industry, like HP, Canon, and Xerox, and an infrastructure constructed to support large organizations like City of Grass Valley are some of the key reasons UBEO is the best choice for City of Grass Valley.

We hope to partner with City of Grass Valley to help them provide all students the opportunity to achieve the knowledge and skills necessary to become contributing citizens in our diverse society.

Manufacturer Agnostic Approach
With UBEO’s agnostic equipment approach, the recommended solutions are dictated by our analysis instead of those available to a specific manufacturer. This advantage is a critical differentiator and assures City of Grass Valley that the solutions recommended are neither biased nor limited.

In addition, our authorized dealer status with multiple manufacturers empowers us the ability to properly maintain a diverse fleet of devices, again not limited to a specific brand. For instance, we can support an MFD fleet of either HP or Canon, a production line of Xerox or Canon, plus desktop standardization or a City of Grass Valley owned desktop printer fleet of HP, Dell, Lexmark, etc., or any mix of the above.

With the information we have obtained thus far and to keep City of Grass Valley’s options open for further discussion, we may submit 2 different recommendations: Ricoh and Canon with their respective software solutions to exceed City of Grass Valley’s requirements.

Best in Class Service Delivery
UBEO’s goal is to provide the best customer experience in the industry. Our Service Delivery Teams and Methodology are core to that mission. Our Elite Employee Focus is designed to build a site team of talented professionals capable of providing unrivaled, client focused customer service. As such, our Team Members are well compensated and provided outstanding benefits. This is critical to retaining great talent. Our employees are the reason customers choose us, so we invest in them heavily.

UBEO follows a service methodology, to ensure consistent delivery. This methodology focuses on key fundamental areas: Service Area Analysis and Design Strategies, Implementation Process, Operational Best Practices, Employee focus, and Customer Strategy and Collaboration.

Ultimately, in partnering with UBEO, Denver Public Schools will benefit by receiving: a Customized Solution tailored to your business needs and requirements; Measurable Results in real-time that will drive performance; Best in Class Customer Service from dedicated service delivery professionals; and a Solution driven Partnership with flexibility to meet your changing business objectives, industry practices and new technologies.

Item # 5.

5 SLG Experience
UBEO is extremely familiar with “City Of” clients due to the large amount of relationships we’ve built with municipalities throughout California and now nationally. We understand the unique challenges that state and local government clients face in their business technology needs. Here is a list of some of our other local government clients.
 City of Alturas
 City of Anderson
 City of Angels Camp
 City of Arcata
 City of Atwater
 City of Boulder
 City of Calistoga
 City of Carson
 City of Ceres
 City of Corning
 City of Crescent
 City of Dinuba
 City of Dunsmuir
 City of Elk Grove
 City of Firebaugh
 City of Fortuna
 City of Fresno
 City of Gustine
 City of Hughson
 City of Huron
 City of Jackson
 City of Lafayette
 City of Lodi
 City of Manteca
 City of Mill Valley
 City of Modesto
 City of Montague
 City of Morgan Hill
 City of Morro Bay
 City of Nevada
 City of Oakdale
 City of Oroville
 City of Patterson
 City of Pittsburg
 City of Pleasanton
 City of Rancho Cordova
 City of Riverbank
 City of San Leandro
 City of San Rafael
 City of Selma
 City of South Lake
 City of Sparks
 City of Stockton
 City of Susanville
 City of Taft
 City of Tehachapi
 City of Tulare
 City of Turlock
 City of Vallejo
 City of Weed
 City of Wheatland
 City of Willows
 City of Woodlake
 City of Yreka
 El Dorado County Superior Courts
 Los Angeles County
 Shasta County
 Siskiyou County
 Kern County
 Tulare County
 San Joaquin County
 Washoe County
 Amador County
 Sacramento County General Services
Printing Department
 Sutter County
 San Luis Obispo County
 Trinity County
 Modoc County
 Plumas County
 Madera County
 Butte County

Item # 5.

6 2 Current State – Business Print
Business Print (Fleet)
UBEO performed a walkthrough of the main locations for the City of Grass Valley multifunction devices.

With the help of Taylor Day, we were able to identify areas of need/consolidation with printing and scanning equipment. An inventory was also taken of all devices that were within the scope of our assessment.

Due to the location being a completely new building, there are currently no costs associated to compare against.

Fleet Information
Location Make Model Staple Punch Fax CFU CLR Speed
Mail Room KM C558 External Yes Yes
High
Cap Yes 55
Main Printer KM C558 External Yes Yes
High
Cap Yes 55
PD Dispatch Canon C5235 Internal No No 4 Tray Yes 35
PD Dispatch HP M501dn No No No No No 45
PD Dispatch HP 4250 No No No No No 45
Next to Squadroom HP
MFP
586 No No No No Yes 50
Squadroom HP 4250 No No No No No 45
Detectives Printer HP M553 No No No No Yes 40
Engineering HP M454dn No No No
2nd
Tray Yes 28
Finance Vault HP M553 No No No No Yes 40

Item # 5.

7 Fleet Metrics
Location
BW
Volume
CLR
Volume
Mail Room 800 600
Main Printer 800 600
PD Dispatch 300 150
PD Dispatch 300 150
PD Dispatch 200 50
Next to
Squadroom 200 50
Detectives Printer 200 50
Squadroom 200 50
Engineering 200 50
Finance Vault 200 50
Walkthrough Observations & Notes
 Mail Room and Main Room redundancy important due to being highest use machines.  Finance vault volume enough to warry business class multifunction/scanning benefit would help workflow
 Wide Format working fine since part replacement, no need to replace for now  Wide Format with scanner not needed due to offline wide format scanner downstairs  Detectives could use upgraded business class MFP
 PD Dispatch currently has a scanner right next to printer, can be combined into one MFP o PD Dispatch constantly scanning/printing without being able to get up o PD Dispatch current scanner max 50 pages, usually do larger jobs on MFP behind them

Item # 5.

8 3 Recommendations
Business Print
UBEO Managed Services offers our City of Grass Valleys a managed option where we take over responsibility for all business print. We offer our City of Grass Valleys consolidated invoicing for all print related technologies.
 A comprehensive management solution built to not only apply innovative technology, but one that also leverages best in class service, and UBEO subject matter expertise.  The UBEO follows a continuous improvement service methodology, to ensure consistent collaboration. This methodology steers us towards a successful partnership that enhances the customer experience.

UBEO assumes responsibility for managing all print technology financial billing under one UBEO managed program.

UBEO will continue to collaborate with City of Grass Valley to maintain a complete understanding of City of Grass Valley’s financial, technology and business goals.

Benefits of our Managed program:

1. Program management for all document related services

2. New best in class document technology for all Business and Production print

3. Relationship management
a. Monthly performance reporting
i. Machine performance
ii. Service Performance
b. Quarterly/Annual Business Review
i. What is working
ii. What needs improvement
iii. Checkpoints to maintain alignment with your goals
iv. New Technologies
v. Budget status

1. Forecast vs actual
c. Annual Customer Strategy
i. Align our service with your goals and objectives
ii. Budget road mapping

Item # 5.

9 Equipment Recommendation
With the help of Taylor Day in narrowing down what features would be needed in the new machines and how much volume each would handle, UBEO recommends the following equipment.

New Model Location Unit Speed CFU Finisher/Tray Fax Punch C5850 Mail Room 50 HC CFU Tray
C5850 Main Printer 50 HC CFU Tray Yes Yes
C3835 PD Dispatch 35 CFU Tray Yes
C3835 Firehouse 5 Main 35 CFU Tray
IC 1127C PD Dispatch 28 Desktop
IC 1127C PD Dispatch 28 Desktop
IC 1127C Next to Squad room 28 Desktop
IC 1127C Detectives Printer 28 Desktop
E50145 Squad room 45 Desktop
E55040dn Engineering 28 Desktop
C357 Finance Vault 36 Desktop
C357 Firehouse 1 36 Desktop
C357 Firehouse 2 36 CFU
C357 Firehouse 5 BC Office 36 Desktop
C357 Animal Control 40.09 Desktop
HP DJ Owned
All recommended state of the art Color MFD’s with the following features  Scan to via SMTP
 Scan to desktop folder
 Scan to network folder
 Reporting
 Usage reports
o Machine usage
o Department usage
o Individual Usage
Pricing
60 Month FMV Lease Payment: $1,032.73
Estimated Monthly Service: $268.77 (usage billed in arrears, CPC pay for what you print only)

Item # 5.

10 Canon Hardware
Canon is known as the premiere MFD brand on the market today. BLI, a 3rd party print device testing and advisory organization, is the most comprehensive source of independent research and data in our industry. They run all print devices through a rigorous hands-on testing period of several weeks and compare manufacturers and their devices against one another, and give awards based on their findings.

BLI Technicians report service issues, misfeeds, error codes, and consumable wear as well as image quality defects throughout the test cycle. Other tests are designed to capture the ease of use of the user interface for copy, scan functions, job management, administration, and maintenance. Productivity and multitasking are also tested to help identify performance and workflow issues that may exist.

Some of the reasons behind these awards include:
 “Remarkable reliability”
 “Unbeatable and universal ease of use”
 “Extensive gamut of solutions…workflows”

Item # 5.

11 4 Service Delivery
Field Service
All RMC technicians are manufacture trained and certified. They carry car stock to reduce the amount of call back visits. Focusing on first call fixes is key to maintaining the uptime you require when a field technician is needed.

Preventing Copier Emergencies
Gone are the days of shaking toner cartridges because someone forgot to order replacements on time! With Ray Morgan Company’s Proactive Maintenance and Automatic Replenishment, problems are taken care of before they become an office emergency. Similar to routine maintenance for your car, Proactive Maintenance keeps equipment in optimal shape and prevents additional service calls, which can reduce copier downtime. And so long as it’s connected to the network, Ray Morgan Company’s Automatic Replenishment system enables office equipment to take care of itself!

Answering the Call
All calls are handled by a LIVE operator during business hours. Placing a service/supply call is quick and easy since all phone operators are cross-trained, thus eliminating the need for your call to be transferred. Toll Free 866-754-7677. Or use your personal web portal.

Service SLAs
We guarantee a 4-hours response time. We also guarantee our service technician will call the end user that placed the request within 1-hour.

Our technicians are bonused on “copies between calls”, thus every call is a PM call. During a service call, the technician will run a scan on all consumable parts. If its determined that a part will need to be replaced prior to the time that the technician should be back out again, they will replace the part at that time. This increases uptime.

Automatic Meter Reporting & Toner Replenishment
RMC uses FMAudit to deliver an enterprise class managed print solution to report meters & replenish toner. SNMP is a network protocol that facilitates the exchange of information between network devices extracting data from the Management Information Base (MIB) and other locations within the print device.

The MIB holds data such as the model name, toner levels, & meters. This information is communicated to RMC by sending an encoded and obfuscated XML stream over port 443 using the SOAP over HTTPS protocol.

Automatic toner shipments occur once the device reports 20% life is left. Here are samples of what detail are included in the shipment (department/division, model, ID#):

Item # 5.

12 Canon IWR
Canon’s IWR solutions allow the Canon MFD to securely communicate to Canon’s Universal GateWay (UGW) server. Information that is reported consists of meters, errors, jams, alarm notifications, toner levels, & part life cycles. SnapShot is the website that enables our authorized/Canon certified technicians to see all the information reported to the UGW server. This tool maximizes a technician’s ability to best serve our customers.

Once a service ticket is generated (whether it is by personnel in our dispatch center or automatically through our webportal), the service technician receives an email on their mobile device:

Item # 5.

13 Service Ticket Request: When needing support for hardware of software systems, RMC has provided clients with multiple methods to request service.
 Phone: live operators will take the request.
 RMC Web Portal: (See the overview below) Each department can have their own customized web portal to log a service request. Once set up, the user will have a passcode that will bring them to a dashboard that will have their contact information already uploaded. All that is need is the RMC ID# and the issue to be resolved.
 Email: The customer enters the RMC service address ([email protected]), ID# and issue.

The sender information will also be logged for follow up communication.

Online Webportal
One of the most appreciated services that RMC provides clients is our online web portal. Users will have the ability to log into a secure web portal to access information on their account, view billing, request service and supplies and view usage by machine. The RMC customer web portal is the preferred method of managing the unit. All critical device information is available 24/7 and updated real-time.

Service Call Communication: Once the service call is logged the end user will receive an email confirmation. We also email an optional survey once a call has been completed to rate our performance.

Item # 5.

14 Pre-Installation Preparation
The UBEO approach is very systematic with respect to implementation. Once again, communication is the cornerstone. City of Grass Valley’s IT management will be included in all aspects of implementation as well as the lead power-users (if applicable). Below is an outline of how UBEO can develop an implementation for larger accounts. It is important that City of Grass Valley understands that UBEO is using a proven project management methodology.

UBEO created a spreadsheet that was collaborative and accessible to all key stakeholders within UBEO and City of Grass Valley that contained every important data-point to the successful replacement and deployment of new devices. Location, contact, old unit model and serial, IP address configuration and many more metrics were all included.

The spreadsheet starts out with empty columns which makes it very clear what information is needed.

Leaving no missing elements is the goal. Having a real-time shared resource document makes is very clear where we are in the preparation timeline. The spreadsheet is the final resting point for deployment data.

To ensure that everyone is aware of their role in the deployment process, UBEO has created implementation checklists and milestone documents. Setting clear expectations makes the process go smoothly.

UBEO understands that in a large deployment a specific scope of work is required for the implementation and installation of the devices and the software (if any) required to connect the units to the network. The goal is to make sure that we set the correct expectations and completion dates for the tasks required by individual assignment. These documents are introduced at the initial “kickoff” meeting and are completed as the project unfolds.

Item # 5.

15 Equipment Installation
Prior to devices loading on the truck for delivery, each unit is configured and tested at the UBEO warehouse. Every function (copy, scan, staple, collate, etc.) is tested with supervisor sign-off.

Once all hardware and software has been configured and tested, the delivery dates can be confirmed.

UBEO publishes all the forms and spreadsheets used in the implementation phase. In addition to the forms listed above, UBEO will create a Gantt Chart schedule to ensure that all timelines are transparent and discussed. There is a lot of preparation logistically inside each activity on the Gantt chart. The scheduling piece works hand-in-hand with the Implementation Checklist to expose all facets of the project.

Training
UBEO will have dedicated training staff to support City of Grass Valley. There will be no cost for initial and follow up training. UBEO has a database of training resources that will be used to support City of Grass Valley. The curriculum will focus on:

End User Training:
o Hardware program & usage
o Scanning capabilities
o Print driver properties & capabilities
o Paper path interruption & supply management
o How to get help - accessing UBEO Support & trouble tickets o Key Operators / Power Users
o More in depth focus on job processing features
o Escalation for paper issues
Technical Training for IT:
o Assessing web server for the devices to configuration adjustments o Escalation process for print, scan, and authentication issues o All server-based software as part of the UBEO solution. This training will be based on the degree that City of Grass Valley wants to be part of the first level support.

All training, curriculum and scheduling will be reviewed and approved by City of Grass Valley. As the users get experience with the devices, it may become apparent that not all users retained the information from the initial training sessions. UBEO will communicate with departments on what areas need additional attention and create an updated curriculum for the follow-up training. UBEO will review the contents and arrange the follow up instruction. UBEO has a production facility where training videos are created.

Item # 5.

As part of the above commitment we are pleased to extend to all of our customers who purchase a new or reconditioned product from us the following Performance Guarantee:
• All we ask is that you will provide us with a written description of what your equipment complaint is and give us 30 days to resolve the problem to your satisfaction. Should we fail with a remedy within the stated timeframe we will then promptly exchange the machine in question.

This Performance Guarantee is extended only to the original purchaser and is not transferable to a third party should the original purchaser relinquish title of the equipment in question. Additionally, acts of God or other damages or acts of user negligence not covered under UBEO’s Maintenance Agreements are not included.
• If at any time and for a period of up to 5 years from the date of purchase of any copier equipment from UBEO, and as long as the unit is continually covered under a UBEO Maintenance Agreement, we will, at your request and for cause, replace the machine in question with another one of same or similar model, age or newer and meter at absolutely no cost to you.

At UBEO we measure our success by one standard: TOTAL CUSTOMER SATISFACTION. Every one of our employees are
committed to insuring that this is not just a marketing slogan but part of our every day company culture.

UBEO Total Performance Guarantee

UBEO LLC

Item # 5.

Print up to 36 ppm (BW/color)
Scan up to 200 ipm (300 dpi) (BW/color, duplex)
Print up to 8-1/2" × 14"
2,300-sheet maximum paper capacity
imageRUNNER ADVANCE DX C357iF Series
• 10.1" intuitive touch screen with
smartphone-like usability.
• A unique, customized experience
tailored to individual preferences
using My ADVANCE.
• Supports mobile solutions and
integration with many popular cloud
services like Google Drive.1
• Scan and convert documents to
searchable digital files in a variety
of file formats.
• Integration with Canon and various
third-party software with embedded
application platform.
• Hot Folders allow users to drag and
drop a file into a hot folder and
automatically print with pre-defined
settings such as number of copies
and finishing requirements.
• Advanced standard security feature set
to help safeguard sensitive information
and assist in regulatory compliance.
• Integrates with existing, third-party
SIEM*,2 systems to help provide real-time,
comprehensive insights into potential
threats to the network and printers.
• Technology to verify that the device boot
process, firmware, and applications
initialize without alteration at startup.

McAfee Embedded Control3 utilizes a
whitelist to protect against malware and
tampering of firmware and applications.
• Security policy settings can be controlled
with a dedicated password, configured
from a central location, and exported to
other supported devices.
• Control access to the device and specific
features, using a host of flexible
authentication methods—PIN code, user
name/password, or card access.4
• Canon’s signature reliability and engine
technologies help keep productivity
high and minimize the impact on
support resources.
• Outstanding imaging technologies and
toner allow for consistently striking images,
thanks to Canon’s V2 color profile.
• Designed to achieve maximum uptime with
status notifications that help keep supplies
replenished plus intuitive maintenance
videos for consumables replacement.
• imageRUNNER ADVANCE models have
received many awards and recognition
from leading industry analysts, often
referencing strong reliability.
* Security Information and Event Management
Color
Compact
Multifunction

WORKFLOW

EFFICIENCY

QUALITY AND

RELIABILITY SECURITY
Canon’s comprehensive portfolio of imageRUNNER
ADVANCE DX multifunction printers and integrated
solutions can help simplify the end user experience
and management of technology, better control
sensitive information and print-related costs,
and help ensure that technology investments
proactively evolve with changing needs.

Item # 5.
• Designed for quick, easy deployment.
• Remote diagnostics and parts life
management for proactive maintenance
and rapid fixes.
• Easy and intuitive to monitor device status
and consumable levels, turn off devices
remotely, observe meter readings, manage
settings, and implement security policies.
• Common firmware and regular updates
with Unified Firmware Platform (UFP) for
continuous improvements and consistency
across a fleet.
• Track and assess print, copy, scan, and fax
usage and allocate costs to departments
or projects.
• Apply print policies and restrict usage by
user to help reduce unnecessary printing
and contribute to cost efficiency.
• Standard cloud-based solution provides
a centralized dashboard with up-to-theminute insights into printer activity. • Upgrade to uniFLOW server or cloud-based
solutions for full accounting and reporting
for compatible Canon and third-party
devices, pull printing, job routing, and
powerful scan workflows.
• A combination of fusing technologies and
low-melting-point toner minimizes power
requirements and helps achieve low energy
consumption.
• Encourage environmentally conscious
work practices by enabling multiple settings
that can help save paper and energy.
• ENERGY STAR® certified and rated
EPEAT® Gold.5

CONFIGURATION OPTIONS

DEVICE AND FLEET

MANAGEMENT
COST

MANAGEMENT SUSTAINABILITY
CASSETTE FEEDING UNIT-AJ1
• 550-sheet capacity and cabinet for storage
• Supports up to Legal
• Supports 16 lb. Bond to 60 lb. Cover
CASSETTE FEEDING UNIT-AK1
• 1,650-sheet capacity
• Supports up to Legal
• Supports 16 lb. Bond to 60 lb. Cover
CASSETTE MODULE-AE1
• Desktop configuration
• 550-sheet capacity
• Supports up to Legal
• Supports 16 lb. Bond to 60 lb. Cover
STAPLE FINISHER-Z1
• One tray, 500-sheet capacity
• Corner stapling, up to 30 sheets

Item # 5.

SPECIFICATIONS
Main Unit
Type
Color Laser Multifunctional
Core Functions
Print, Copy, Scan, Send, Store, Fax
Processor

1.75GHz Dual Core Processor
Control Panel

10.1" TFT LCD WSVGA Color Touch-panel
Memory

3.0 GB RAM
Hard Disk Drive
320 GB (available disk space: 200 GB)
Interface Connection
Network: 1000Base-T/100Base-TX/10Base-T,
Wireless LAN (IEEE 802.11 b/g/n)
Optional: Bluetooth Low Energy
Others
Standard: USB 2.0 x1 (Host), USB 3.0 x1 (Host),
USB 2.0 x1 (Device)
Optional: Serial Interface, Copy Control Interface
Paper Capacity (LTR, 20 lb. Bond)
Standard: 650 Sheets
Maximum: 2,300 Sheets
Paper Sources (LTR, 20 lb. Bond)
Standard: 550-sheet Paper Cassette, 100-sheet
Multi-Purpose Tray
Optional: 550-sheet Paper Cassette (CASSETTE
MODULE-AE1), 550-sheet Paper Cassette
with cabinet (CASSETTE FEEDING UNITAJ1), Triple 550-sheet Paper Cassettes (CASSETTE FEEDING UNIT-AK1)
Paper Output Capacity (LTR, 20 lb. Bond)
Standard: 250 Sheets
Maximum: 500 Sheets (with STAPLE FINISHER-Z1)
Finishing Capabilities
Standard: Collate, Group
With External
Finisher: Collate, Group, Offset, Staple
Supported Media Types
Multi-Purpose
Tray:

Thin, Plain, Heavy, Recycled, Color,
Transparency, Pre-punched, Bond,
Label, Envelope
Paper
Cassette:

Thin, Plain, Heavy, Recycled, Color,
Pre-punched, Bond, Envelope
Supported Media Sizes
Standard Size: Legal, Letter, Executive, Statement
Custom Size: 3-7/8" x 5-7/8" to 8-1/2" x 14"
(98.0 x 148.0 mm to 216.0 x 355.6 mm)
Envelopes: COM10 No.10, Monarch, DL, ISO-C5
Envelope
Custom Size:
3-7/8" x 5-7/8" to 8-1/2" x 14"
(98.0 x 148.0 mm to 216.0 x 355.6 mm)
Paper Cassette
Standard size: Legal, Letter, Executive, Statement
Custom Size : 3-7/8" x 7-1/2" to 8-1/2" x 14"
(98.0 x 190.5 mm to 216.0 x 355.6 mm)
Envelopes: COM10 No.10, Monarch, DL, ISO-C5
Supported Media Weights
Cassettes: 16 lb. Bond to 60 lb. Cover (60 to 163 g/m2) Multi-Purpose
Tray:
16 lb. Bond to 80 lb. Cover (60 to 220 g/m2)
Duplexing: 16 lb. Bond to 60 lb. Cover (60 to 163 g/m2) Print/Copy Speed (BW and Color)
C357iF: Up to 36 ppm (Letter);
Up to 29 ppm (Legal)
C257iF: Up to 26 ppm (Letter);
Up to 21 ppm (Legal)
Warm-up Time
From Power
On:

Approx. 10 Seconds6
From Sleep
Mode:

Approx. 10 Seconds7
Quick Startup
Mode:

Approx. 4 Seconds8
Dimensions (W x D x H)
Standard
(Desktop):
20-1/2" x 25-7/8" x 25-1/8"
(519 mm x 658 mm x 638 mm)
Installation Space (W x D)
Basic: 33-1/2" x 35-3/4" (852 mm x 908 mm)
(with Paper Cassette Open + Multi-Purpose
Tray Extended)
Fully
Configured:
55-3/8" x 35-3/4" (1407 mm x 908 mm)
(with Staple Finisher-Z1 + Paper Cassette
Open + Multi-Purpose Tray Extended)
Weight9
Standard
(Desktop): Approx. 108 lb. (49 kg)
Print Specifications
Print Resolution (dpi)
1200 x 600
Standard Page Description Languages
UFR II, PCL6, Adobe PS 3
Supported File Types

PDF, TIFF, JPEG, EPS, XPS
Printing from Mobile Devices and Cloud-based Services
A range of standard and optional software and MEAP-based solutions (including AirPrint, Mopria, Universal Print by Microsoft, Canon PRINT Business, and uniFLOW Online)
are available to provide printing from mobile devices or internet-connected devices and cloud-based services
depending on your requirements. Please contact your
sales representative for further information.

Fonts
PCL: 93 Roman, 10 Bitmap fonts, 2 OCR fonts,
Andalé Mono WT J/K/S/T (Japanese,
Korean, Simplified and Traditional Chinese),10
Barcode Fonts11
PS: 136 Roman
Operating System12
UFRII/PS: Windows 7/8.1/10/Server 2008/
Server 2008 R2/Server 2012/
Server 2012 R2 /Server 2016 /
Server 2019, Mac OS X (10.10 or later)
PCL: Windows 7/8.1/10/Server 2008/Server
2008 R2/Server 2012/Server 2012 R2/
Server 2016 /Server 2019
PPD: Windows 7/8.1/10, Mac OS X (10.9 or later)
Copy Specifications
First-Copy-Out Time (LTR)
C357iF: As fast as 5.1 seconds (BW)/

6.9 seconds (Color)
C257iF: As fast as 6.9 seconds (BW)/

9.4 seconds (Color)
Copy Resolution (dpi)
With Platen: 600 x 600
With DADF: 300 x 600
Multiple Copies
Up to 999
Magnification
25%-400% (1% Increments)
Preset Reduction/Enlargement:
25%, 50%, 64%, 78%, 100% (1:1), 129%, 200%, 400%
Scan Specifications
Type
Single-pass Duplexing Automatic Document Feeder13
Document Feeder Paper Capacity
Up to 100 Sheets (20 lb. Bond)
Document Feeder Supported Media Sizes
Legal, Letter, Statement
Custom Size: 1-7/8" x 5" to 8-1/2" x 14" (48.0 mm x
128.0 mm to 216.0 mm x 355.6 mm)
Business Card: 1-7/8" x 3-3/8" to 2-1/8" x 3-5/8" (48.0 mm x

85.0 mm to 55.0 mm x 91.0 mm)
Document Feeder Supported Media Weights
One-Sided
Scanning:

Two-Sided
Scanning:

13.3 to 34 lb. Bond (50 to 128 gsm) (BW), 17 to
34 lb. Bond (64 to 128 gsm) (CL)

13.3 to 34 lb. Bond (50 to 128 gsm) (BW), 17 to
34 lb. Bond (64 to 128 gsm) (CL)
Note:

Business Card: 21.3 lb bond to 80 lb cover (80 to 220 gsm) Platen Acceptable Originals
Sheet, Book, 3-Dimensional Objects
Pull Scan
Color Network ScanGear2 for both Twain and WIA
Supported OS: Windows 7/8.1/10/Server 2008/
Server 2008 R2/Server 2012/
Server 2012 R2/Server 2016
Scan Resolution (dpi)
Scan for Copy:

Scan for Send:
600 x 600
(Push) 600 x 600 (SMB/FTP/WebDAV/IFAX),
(Pull) 600 x 600
Scan for Fax: 600 x 600
Scan to Mobile Devices and Cloud-based Services
A range of solutions is available to provide scanning
to compatible mobile devices and certain cloud-based
services depending on your requirements.

Scan Speed (LTR)
Send: Automatic Color Select "OFF" (300 x 300 dpi):

Single-Sided Scanning: 100 ipm
Double-Sided Scanning: 200 ipm
Automatic Color Select "ON" (300 x 300 dpi):

Single-Sided Scanning: 50 ipm
Double-Sided Scanning: 100 ipm
Copy: Scan Speed priority (300 x 600 dpi):

Single-Sided Scanning: 50 ipm
Double-Sided Scanning: 100 ipm
Image Quality priority (600 x 600 dpi):

Single-Sided Scanning: 30 ipm
Double-Sided Scanning: 50 ipm
Send Specifications
Destination
Email/Internet Fax (SMTP), SMB v3.0, FTP, WebDAV, Mail
Box, Super G3 Fax, IP Fax (Optional)
Address Book
LDAP (2,000)/Local (1,600)/Speed Dial (200)
Send Resolution (dpi)
Push: Up to 600 x 600
Pull: Up to 600 x 600
Communication Protocol
File: FTP (TCP/IP), SMB v3.0, WebDAV
Email: SMTP, POP3
File Format
TIFF, JPEG, PDF (Compact, Searchable, Apply policy,
Optimize for Web, PDF A/1-b, Trace & Smooth, Encrypted, Device Signature, User Signature), XPS (Compact,
Searchable, Device Signature, User Signature), Office
Open XML (PowerPoint, Word)

Item # 5.

Fax Specifications
Maximum Number of Connection Lines
2 Modem Speed
Super G3: 33.6 Kbps
G3: 14.4 Kbps
Compression Method

MH, MR, MMR, JBIG
Resolution (dpi)
400x400 (Ultra Fine), 200x400 (Super Fine), 200x200 (Fine), 200x100 (Normal)
Sending and Recording Size
Statement to Legal
Fax Memory
Up to 30,000 Pages (2,000 jobs)
Speed Dials
Max. 200
Group Dials/Destinations
Max. 199 Dials
Sequential Broadcast
Max. 256 Addresses
Memory Backup
Yes
Store Specifications
Mail Box (Number Supported)
100 User In-boxes, 1 Memory RX Inbox, 50 Confidential
Fax In-boxes, Maximum 10,000 Pages (2,000 jobs) Stored
Advanced Box
Communication
Protocol:

SMB or WebDAV
Supported
Client PC:

Windows (Windows 8.1/10)
Concurrent Connections (Max.)
SMB: 64
WebDAV: 3 (Active Sessions)
Advanced Box Available Disc Space
Approx. 16 GB
Security Specifications
Authentication
Standard: Universal Login Manager, uniFLOW Online
Express,14 User Authentication, Department
ID Authentication, Access Management
System, Device and Function Level Log-in
Optional: uniFLOW
Data
Standard: Trusted Platform Module (TPM),
Hard Disk Password Lock, Hard Disk
Drive Erase, Mail Box Password Protection,
Hard Disk Drive Encryption (FIPS140-2
Validated), Verify System at Startup,3
McAfee Embedded Control3
Optional: IEEE 2600.2 Common Criteria Certification,
Data Loss Prevention (Requires uniFLOW)
Network
Standard: Encrypted Secure Print, IP/Mac
Address Filtering, IPsec, TLS Encrypted
Communication (v1.0/1.1/1.2/1.3),
SNMP V3.0, IEEE 802.1X, IPv6, SMTP
Authentication, POP Authentication
before SMTP, S/MIME, SIEM Integration
Document
Standard: Secure Watermarks, Secure Print, Adobe
LiveCycle® Rights Management ES2.5
Integration, Encrypted PDF, Encrypted
Secure Print, Device Signature
Optional: User Signatures
Environmental Specifications
Operating Environment
Temperature: 50 to 86 ºF
Humidity: 20 to 80% RH (Relative Humidity)
Power Requirements
110-127V AC 60 Hz, 6.9 A
Plug (Main Unit)
NEMA 5-15P
Power Consumption
Maximum: Approx. 1,500 W
Standby: Approx. 38.9 W15
Sleep Mode: Approx. 0.8 W or Less16
Typical Electricity Consumption (TEC) Rating17
C357iF: 0.36 kWh
C257iF: 0.25 kWh
Standards
ENERGY STAR Certified
Rated EPEAT Gold5
Consumables
Toner
NPG-58 Toner
Toner Yield (Estimated @ 5% Coverage)
Black: 23,000 Pages
Color (C, M, Y): 18,000 Pages
1 Subscription to a third-party cloud service required. Subject to third-party cloud service providers' Terms and Conditions. 2 Third-party SIEM system required. Subject to third-party SIEM system's Terms and Conditions. Canon cannot ensure compatibility with all third-party SIEM systems.
3 This feature is off by default and must be turned on by the user.

Warm-up times are affected once turned on.
4 Requires additional option.
5 For current EPEAT rating (Gold/Silver/Bronze),
please visit www.epeat.net.
6 Time from device power-on until copy ready (not print reservation).
7 Time from exiting Sleep Mode to when printing is operational. 8 Time from device power ON to when the copy icon appears and is enabled to operate on the touch panel display.
9 Includes consumables.
10 Requires the optional PCL International Font Set-A1. 11 Requires the optional Barcode Printer Kit-D1.
12 Other operating systems and environments, including
AS/400, UNIX, Linux, and Citrix may be supported. Some
of these solutions are chargeable. SAP Device Types are available via the SAP Market Place. For more information, contact your authorized sales representative.
13 Multi-Sheet Feed Detector Supported.
14 No charge for this solution; however, activation is required. 15 Reference value (measured one unit).
16 0.8 W Sleep Mode not available in all circumstances
due to certain settings.
17 Based on ENERGY STAR Product Specification for Imaging Equipment Version 3.0.

As an ENERGY STAR Partner, Canon U.S.A., Inc. has certified these models as meeting the ENERGY STAR energy efficiency criteria through an EPA recognized certification body. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. AirPrint and the AirPrint logo are trademarks of Apple Inc. Canon, imageRUNNER, imagePASS, and the GENUINE logo are registered trademarks or trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. Canon products offer certain security features, yet many variables can impact the security of your devices and data. Canon does not warrant that use of its features will prevent security issues. Some security features may impact functionality/performance; you may want to test these settings in your environment. Nothing herein should be construed as legal or regulatory advice concerning applicable laws; customers must have their own qualified counsel determine the feasibility of a solution as it relates to regulatory and statutory compliance. McAfee and the McAfee logo are trademarks of McAfee LLC in the US and/or other countries. All other referenced product names and marks are trademarks of their respective owners. All printer output images are simulated. All features presented in this brochure may not apply to all Series and/or products and may be optional; please check with your Canon Solutions America sales representative for details. Products shown with optional accessories. Canon U.S.A. and Canon Solutions America do not provide legal counsel or regulatory compliance consultancy, including without limitation, Sarbanes-Oxley, HIPAA, GLBA, Check 21 or the USA Patriot Act. Each customer must have its own qualified counsel determine the advisability of a particular solution as it relates to regulatory and statutory compliance. Specifications and availability subject to change without notice. Not responsible for typographical errors. ©2021 Canon U.S.A., Inc. All rights reserved.

Federal Law prohibits copying of certain documents. Violators may be subject to penalties. We suggest that you check with your own legal counsel. Canon U.S.A., Inc., Canon Solutions America, Inc., and Canon Canada, Inc. intend to cooperate with Law Enforcement Agencies in connection with claims of unauthorized copying.

CSA-20-1139-4904
1221R3-iRAC357SRSB-PDF-IH
To learn about Canon's many awards, visit
ess.csa.canon.com/awards.

For more information,
call 1.800.815.4000
or visit csa.canon.com/enterprisesolutions

Item # 5.

Color imageCLASS X MF1127C

COST MANAGEMENT
• Leverage optional uniFLOW or uniFLOW
Online for full accounting and reporting
for Canon and third-party devices, pull
printing, and job routing.
• Service parts are designed for machine's
life cycle to help minimize the need for
proactive maintenance and potentially
reduce service calls.
• High-capacity, all-in-one cartridge
helps reduce overall supply costs.
• Out-of-the-box, standard, two-sided
printing plus the ability to print multiple
pages onto one sheet help to reduce
paper consumption.

WORKFLOW EFFICIENCY
• 5" intuitive color touchscreen with
smartphone-like usability.
• A unique, customized device experience
with Application Library.
• Supports certain compatible mobile
solutions for printing and scanning.1
• Scan and convert documents to searchable
digital files through a single-pass, duplex
document feeder.
•Designed for small print jobs with first-printout time as fast as 7.5 seconds. • Provides consistency with the
imageRUNNER ADVANCE DX Series.

SECURITY FEATURES
• Helps reduce the risk of confidential
information loss, since documents are
only stored in short-term memory.
• With imageWARE Enterprise Management
Console Device Configuration Manager
Plug-in, security settings can be captured
and exported to other devices on the
same network.2
• Remotely control device access and
set rules via optional uniFLOW or
uniFLOW Online.
• Limit document distribution by
implementing Send-to-Myself-only.
• Verify System at Startup is a process
to help verify the validity of the device
firmware and Application Library from
unauthorized modifications.

Print up to 28 ppm (Color)
Print up to 8-1/2" x 14"
850-sheet maximum paper capacity
Supports uniFLOW and uniFLOW Online
Designed for small workgroups within an office, or
home environments used as part of an organization's
extended print fleet, the Canon Color imageCLASS
X MF1127C offers feature-rich capabilities with
high-quality imaging and minimal maintenance. Print,
copy, scan, and fax capabilities help you accomplish
necessary tasks with just one machine. A 5" color
touchscreen delivers an intuitive user experience
and can be customized by a device administrator
to simplify many daily tasks.

Color
Compact
Multifunction

Item # 5.

DEVICE AND FLEET MANAGEMENT
• Designed for quick, easy deployment.
• Remote diagnostics for rapid service
response.
• Easily monitor device status and consumable
levels, observe meter readings, manage
settings, and implement security settings.

QUALITY AND RELIABILITY
• Canon's signature reliability and engine
technologies help keep productivity
high and minimize the impact on
support resources.
• Designed to achieve maximum uptime
with status notifications to help keep
supplies replenished.
• Intuitive maintenance videos for common
tasks like consumables replacement.

SUSTAINABILITY
• A combination of fusing technologies
and low-melting-point toner minimizes
power requirements and helps achieve
lower energy consumption.
• Encourages environmentally conscious
work practices by enabling multiple settings
that can help save paper and energy.
• ENERGY STAR certified and currently
rated EPEAT Silver.3

EASY TO USE WITH APPLICATION LIBRARY
Unique to the Canon product line, the Application Library platform allows for one-touch button creation of key
functions: Print Template, Standby Slide (screen saver), Scan-to-Preset Destination, ID Card Copy, Consumables
Information, Copy (Eco), Copy (Bleed Reduce), Passport
Copy, Fax and Store, Name and Scan, Copy (Enhanced Text), and Language.

LOW TONER NEW DEVICE

SERVICE

FAST, SINGLE-PASS DUPLEX SCANNING
The Color imageCLASS X MF1127C model leverages a
single-pass document feeder for two-sided scanning at
up to 51 images per minute (ipm) in black-and-white or up to 27 ipm in color. Easily scan directly to PC, USB, email, or the network. Scanned files can be converted into
multiple file formats, including Hi-Compression PDF
and Searchable PDF (OCR).

KEY FEATURES
MANAGE OUTPUT WITH uniFLOW SOFTWARE
The optional uniFLOW portfolio offers an on-premise or cloud solution that imageCLASS devices can utilize with flexible authentication.

With either card-based or PIN-code-based authentication, imageCLASS devices can help secure output management, track costs with reporting, and operate mobile printing—one platform for your print, scan, and device management.

FLEET MANAGEMENT TOOLS
imageWARE Enterprise Management Console can be used by a device administrator to centrally manage the Canon printer fleet, including consumables, status notifications, meters, and configuration settings. imageWARE Remote software allows for the service provider to manage devices proactively, including remote diagnosis and reporting. Local Content Delivery System facilitates remote firmware download at the device level.

Item # 5.

Main Unit
Core Functions
Standard: Print, Copy, Scan, Fax, Send (Lite)
Processor
Canon Custom Processor
Control Panel
5" Color Touch Panel
Memory
1 GB
Standard Interface Connection
USB 2.0 x2 (Host), USB 2.0 x1 (Device) High-Speed,
10/100/1000Base-T Ethernet (Network), Wi-Fi 802.11b/g/n, Wi-Fi Direct Connection, Near Field Communication
Paper Capacity (Letter, 20 lb. Bond)
Standard: 300 Sheets
Maximum: 850 Sheets
Paper Sources (Letter, 20 lb. Bond)
Standard: 250-sheet Paper Cassette,
50-sheet Stack Bypass
Optional: 550-sheet Paper Cassette
(Cassette Unit AF-1)
Paper Output Capacity (Letter, 20 lb. Bond)
Standard: 75 Sheets
Supported Media Types
Cassettes: Thin, Plain, Recycled, Color, Thick, Coated, Label, Letter, Envelope (10 Envelopes)
Stack Bypass: Thin, Plain, Recycled, Color, Thick, Coated, Label, Letter, Envelope (1 Envelope)
Supported Media Sizes
Cassettes: Letter, Legal, Statement, Executive,
Envelope: COM10, Monarch, C5, DL,
Custom (Min. 3" x 5" to Max. 8.5" x 14")
Stack Bypass: Letter, Legal, Statement, Executive
Envelope: COM10, Monarch, C5, DL
Custom (Min. 3" x 5" to Max. 8.5" x 14")
Supported Media Weights
Cassettes: 16 lb. Bond to 53 lb. Bond
(60 to 200 g/m2)
Stack Bypass:
16 lb. Bond to 53 lb. Bond
(60 to 200 g/m2)
Warm-Up Time
From Power On: 13 Seconds or Less
From Sleep
Mode:

6.1 Seconds or Less
Dimensions (W x D x H)
Standard
(Desktop):

18.8" x 18.8" x 18.4"
(478 mm x 478 mm x 467 mm )
Box: 24.0" x 23.0" x 23.2"
(610 mm x 584 mm x 589 mm)
Installation Space (W x D x H)
Standard
(Desktop):

21.4" x 43.8" x 29"
(544 mm x 1113 mm x 736 mm)
Fully
Configured:

21.4" x 43.8" x 34.1"
(544 mm x 1113 mm x 866 mm)
Weight4
Unit: Approx. 64 lb. (29 kg)
Boxed Weight: Approx. 76 lb. (35 kg)
Supported OS
Windows 7/Windows 8.1/Windows 10/Windows Server
2008/Windows Server 2008 R2/Windows Server 2012/
Windows Server 2012 R2/Windows Server 2016 /Mac OS X
v10.9.5 (or later)
Print Specifications
Printing Method
Laser Beam Printing
Print Speed (Color)5
Up to 28 ppm (Letter); Up to 22.9 ppm (Legal)
First-Print-Out Time
Approx. 7.5 Seconds
Recommended Monthly Page Volume
750 - 4,000 Pages
Print Resolution (dpi)
600 x 600
Standard Page Description Languages
UFR II, PCL6, PCL5, Adobe PostScript 3TM
Double-Sided Printing
Automatic (Standard)
Direct Print
Available from USB Memory (JPEG, TIFF, PDF)
Printing from Mobile and Cloud-based Services1
Apple AirPrint, Canon PRINT Business, Mopria™ Print
Service, Optional uniFLOW Secure Mobile Printing
Fonts
PCL: 93 Fonts
PS : 136 Fonts
Print Features
Secure Print, Page Border, Header/Footer, Page Layout,
Two-sided Printing, Collating, Booklet Printing, Grouping, Mixed Paper Sizes/Orientations
Copy Specifications
Copy Speed
Up to 28 ppm (Letter); Up to 22.9 ppm (Legal)
First-Copy-Out Time (Letter)
Platen: 11.2 seconds/13.1 seconds (BW/Color)
ADF: 9.9 seconds/11.8 seconds (BW/Color)
Copy Resolution (dpi)
600 x 600
Copy Size
Platen: Up to Letter
ADF: Up to Legal
Multiple Copies
Up to 999 Copies
Magnification
25% - 400% (1% Increments)
Preset Reductions
25%, 50%, 64%, 78%
Preset Enlargements
129%, 200%, 400%
Copy Features
Paper Setting, Favorite Setting, Two-sided, Original Type Selection, Cancel, N-on-1, Density Adjustment, Sharpness, Erase Frame, Collate, Copy ID Card
Scan Specifications
Type
Single-Pass Duplexing Automatic Document Feeder
Document Feeder Paper Capacity
50 Sheets (20 lb. Bond)
Document Feeder Supported Media Sizes
Legal, Letter, Statement
Document Feeder Supported Media Weights
13-28 lb. Bond (50-105 g/m2)
Platen Acceptable Originals
Sheet, Book
Pull Scan
ScanGear MF for TWAIN, and WIA
Scan Resolution (dpi)
Push Scan: Up to 300 x 600
Pull Scan: Up to 600 x 600
Scan-to-Mobile Devices
Canon PRINT Business
Scan Speed (Letter)
Single-sided: 14/28 ipm (300 x 600 dpi) (Color/BW)
Double-sided: 27/51 ipm (300 x 600 dpi) (Color/BW)
Memory Media
Standard USB Memory (JPEG, TIFF, PDF)
Send Specifications
Destination
Email/Internet FAX (SMTP), SMB, FTP
Address Book
LDAP (50)/Local (300)/Speed Dial (281)
Send Resolution (dpi)
600 x 600 (Pull Scan), 196 x 204 (iFax), 300 x 300 (Other) Communication Protocol
File: FTP, SMB
Email/iFax: SMTP, POP3, iFax (Simple)
File Format
Standard: TIFF, JPEG, PDF (Compact, Searchable)
Optional: PDF (Encrypted, Digital Signature)
Fax Specifications
Modem Speed
Super G3: 33.6 Kbps
G3: 14.4 Kbps
Compression Method

MH, MR, MMR, JBIG
Resolution (dpi)
400 x 400, 200 x 400, 200 x 200, 200 x 100
Sending/Recording Size
Statement to Legal
Fax Memory
Up to 512 Pages
Speed Dials
Max. 281
Group Dials/Destinations
Max. 299 Dials
Sequential Broadcast
Max. 310 Addresses
Memory Backup
Yes
Fax Features
RX Mode, Resolution, Two-sided Original, Density, Sharpness, Favorite Settings, Duplex Fax
Security Specifications
Authentication
Standard: Embedded Universal Login Manager,
Department ID Authentication
Optional: uniFLOW, uniFLOW Online
Data
Standard: Verify System at Startup
Network
Standard: IP/MAC Address Filtering, IPSEC, TLS
Encrypted Communication, SNMP V3.0,
IEEE 802.1X(Wired Only), IPv6, SMTP
Authentication, POP Authentication, POP
Authentication before SMTP
Document
Standard: Secure Print
Wi-Fi Authentication Methods
Wi-Fi
Infrastructure
Mode:

WEP 64/128 bit, WPA-PSK (TKIP/AES),
WPA2-PSK (AES)
Wi-Fi Access
Point:

WPA2-PSK (AES)
Environmental Specifications
Operating Environment
Temperature: 50 to 86º F
Humidity: 20 to 80% RH (No Condensation)
Power Requirements
AC 120-127 V:6.5 A, 60 Hz
Power Consumption
Maximum: Approx. 1470 W
Standby: Approx. 20.5 W
Sleep Mode: Approx. 0.6 W
Typical
Electricity
Consumption
(TEC) Rating:

0.31 kWh
Standards
ENERGY STAR Qualified, Rated EPEAT Silver3
SPECIFICATIONS COLOR imageCLASS X MF1127C

Item # 5.

Accessories
Card Readers6
MiCard Readers7
Proximity card reader designed
to be used with uniFLOW for
card authentication.

Copy Card Reader-F1
Department ID authentication
with Canon magnetic
stripe cards.

Print/Scan Accessories
Barcode Print Kit-E1
Installs bar code fonts
for bar code printing.

Send PDF Security Kit-E1
Send encrypted PDFs and
add digital device signatures.

Extended Service Packs
Canon eCarePAK
Canon Extended Service Plans
offer coverage beyond the
standard one-year limited
warranty8 up to four years.

OPTIONAL CASSETTE AF-1

CONFIGURATION AND ACCESSORIES
Use of Canon GENUINE toner cartridges helps provide longer equipment life, high yields, reliable performance, high-quality output, and minimal jamming or issues. Black Toner (yielding 2,300 pages) and C/M/Y Toners (yielding 2,100 pages each) are included in the box.

GENUINE CONSUMABLES
Always look for the Canon anticounterfeiting hologram on your Canon GENUINE product packaging.

Toner T09 Black Yields 7,600 Pages
Toner T09 Cyan Yields 5,900 Pages
Toner T09 Magenta Yields 5,900 Pages
Toner T09 Yellow Yields 5,900 Pages
1 Canon PRINT Business is a free app available on the App Store® and Google Play™ Store. For more information, including compatibility, please visit https://www.usa.canon.com/mobile-app.

Please see the respective websites for Apple AirPrint and Mopria Print Service for compatibility and additional information. 2 Please reference user manuals for details on settings available to export. 3 For latest EPEAT ratings (Gold/Silver/Bronze), please visit www.epeat.net. 4 Includes consumables. 5 Print speed is based on internal testing. Print speed may vary, depending on the number of copies selected as well as the settings for size, type, and orientation of paper. 6 Attachment kit required.
7 Ask your Canon Solutions America sales representative for reader compatibility information. 8 Limited warranty program is subject to certain conditions and restrictions. See warranty card for details.

As an ENERGY STAR partner, Canon U.S.A., Inc. has qualified this model as meeting the ENERGY STAR energy efficiency criteria through an EPA recognized certification body. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. Canon, imageCLASS, and the GENUINE logo are registered trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. uniFLOW is a registered trademark of NT-ware Systemprogrammierung GmbH.

Wi-Fi is a registered trademark of the Wi-Fi Alliance. Android and Google Play are trademarks of Google Inc. iPad, iPhone, iPod touch, Mac, and the App Store are trademarks of Apple Inc., registered in the United States and/or other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc. Mopria and the Mopria logo are trademarks of the Mopria Alliance, Inc. Windows and Windows Server are trademarks of Microsoft Inc. in the United States and/or other countries. All other referenced product names and marks are trademarks of their respective owners. Canon products offer certain security features, yet many variables can impact the security of your devices and data. Canon does not warrant that use of these features will prevent security issues.

Nothing herein should be construed as legal or regulatory advice concerning applicable laws; customers must have their own qualified counsel determine the feasibility of a solution as it relates to regulatory and statutory compliance. Specifications and availability subject to change without notice. Not responsible for typographical errors. ©2020 Canon U.S.A., Inc. All rights reserved.

CSA-20-0901-4995
0920-iCXMF1127C-PDF-IH
For more information,
call 1.800.815.4000
or visit csa.canon.com

Item # 5.

Print up to 35 ppm (BW/color)
Scan up to 270 ipm (300 dpi) (BW/color, duplex)
Print up to 12" × 18"
2,300-sheet maximum paper capacity
Canon’s comprehensive portfolio of imageRUNNER
ADVANCE DX multifunction printers and integrated
solutions can help simplify the end user experience
and management of technology, better control
sensitive information and print-related costs,
and help ensure that technology investments
proactively evolve with changing needs.
• 10.1" intuitive touchscreen with
smartphone-like usability.
• A unique, customized experience
tailored to individual preferences
using My ADVANCE.
• Supports mobile solutions and
integration with many popular cloud
services like Google Drive.1
• Scan and convert documents to
searchable digital files in a variety
of file formats.
• Integration with Canon and various
third-party software with embedded
application platform.
• Hot Folders allow users to drag and
drop a file into a hot folder, and
automatically print with predefined
settings such as number of copies
and finishing requirements.
• Advanced standard security feature set
to help safeguard sensitive information
and assist in regulatory compliance.
• Integrates with existing, third-party
SIEM*2 systems to help provide real-time,
comprehensive insights into potential
threats to the network and printers.
• Technology to verify that the device boot
process, firmware, and applications
initialize without alteration at startup.

McAfee Embedded Control3 utilizes a
whitelist to protect against malware and
tampering of firmware and applications.
• Security policy settings can be controlled
with a dedicated password, configured
from a central location, and exported to
other supported devices.
• Control access to the device and specific
features, using a host of flexible
authentication methods—PIN code, user
name/password, or card access.4
• Canon’s signature reliability and engine
technologies help keep productivity
high and minimize the impact on
support resources.
• Outstanding imaging technologies and
toner allow for consistently striking images,
thanks to Canon’s V2 color profile.
• Designed to achieve maximum uptime with
status notifications that help keep supplies
replenished and intuitive maintenance
videos for consumables replacement.
• imageRUNNER ADVANCE models have
received many awards and recognition
from leading industry analysts, often
referencing strong reliability.

WORKFLOW

EFFICIENCY

QUALITY AND

RELIABILITY SECURITY
* Security Information and Event Management
Color
Low- to Mid-volume
Multifunction
imageRUNNER ADVANCE DX C3800 Series

Item # 5.
• Designed for quick, easy deployment.
• Remote diagnostics and parts life
management for proactive maintenance
and rapid fixes.
• Easy and intuitive to monitor device status
and consumable levels, turn off devices
remotely, observe meter readings, manage
settings, and implement security policies.
• Common firmware and regular updates
with Unified Firmware Platform (UFP) for
continuous improvements and consistency
across a fleet.
• Track and assess print, copy, scan, and fax
usage and allocate costs to departments
or projects.
• Apply print policies and restrict usage by
user to help reduce unnecessary printing
and contribute to cost efficiency.
• Standard cloud-based solution provides
a centralized dashboard with up-to-theminute insights into printer activity. • Upgrade to uniFLOW server or cloud-based
solutions for full accounting and reporting
for compatible Canon and third-party
devices, pull printing, job routing, and
powerful scan workflows.
• A combination of fusing technologies and
low-melting-point toner minimizes power
requirements and helps achieve low energy
consumption.
• Encourage environmentally conscious
work practices by enabling multiple settings
that can help save paper and energy.
• ENERGY STAR certified and rated
EPEAT Gold.5

DEVICE AND FLEET

MANAGEMENT
COST

MANAGEMENT SUSTAINABILITY
* Staple-Free stapling, up to 10 pages of 17 lb. Bond.

CONFIGURATION OPTIONS imageRUNNER ADVANCE DX C3800 Series

CABINET TYPE-W
COPY TRAY-T1
UTILITY TRAY-B1
INNER FINISHER-L1
• 2-tray, 550-sheet capacity
• Corner and double stapling
up to 50 sheets within the
footprint of the main unit
• Supports Staple-free
Stapling and Staple
On Demand
•Supports optional internal
2/3-hole puncher (Inner
2/3 Hole Puncher-D1)
STAPLE FINISHER-AE1
• 2-tray, 3,250-sheet capacity
• Corner and double stapling
up to 50 sheets
• Supports Staple-free Stapling*
and Staple On Demand
• Supports optional 2/3-hole
puncher (2/3 Hole Puncher
Unit-A1)
BOOKLET FINISHER-AE1
• 2-tray, 3,250-sheet capacity
• Corner and double stapling
up to 50 sheets
• Booklet-making up to 20
sheets and saddle-folding
up to 3 sheets
• Supports Staple-free Stapling
and Staple On Demand
• Supports optional 2/3-hole
puncher (2/3 Hole Puncher
Unit-A1)
CASSETTE FEEDING UNIT-AW1
• Two 550-sheet cassettes
• Supports up to 12” x 18”
• Supports 14 lb. Bond to 80 lb. Cover
INNER 2-WAY TRAY-M1

Item # 5.

SPECIFICATIONS imageRUNNER ADVANCE DX C3800 Series
Main Unit
Type
Color Laser Multifunctional
Core Functions
Standard: Print, Copy, Scan, Send, Store
Optional: Fax
Processor

1.8 GHz Dual Core Processor
Control Panel

10.1" TFT LCD WSVGA Color Touch-panel
Memory

3.5 GB RAM
Solid State Drive
Standard: 256 GB/Maximum: 1 TB
Interface Connection
Network: 1000Base-T/100Base-TX/10Base-T,
Wireless LAN (IEEE 802.11 b/g/n)
Optional: NFC, Bluetooth Low Energy
Others
Standard: USB 2.0 x1 (Host), USB 3.0 x1 (Host),
USB 2.0 x1 (Device)
Optional: Copy Control Interface
Paper Capacity (LTR, 20 lb. Bond)
Standard: 1,200 Sheets
Maximum: 2,300 Sheets
Paper Sources (LTR, 20 lb. Bond)
Standard: Dual 550-sheet Paper Cassettes, 100-sheet
Multipurpose Tray
Optional: Dual 550-sheet Paper Cassettes
(Cassette Feeding Unit-AW1)
Paper Output Capacity (LTR, 20 lb. Bond)
Standard: 250 Sheets
Maximum: 3,450 Sheets
(with Staple Finisher-AE1/Booklet FinisherAE1 and Copy Tray-T1) Finishing Capabilities
Standard: Collate, Group
With Finishers: Collate, Group, Offset, Staple, Saddle-Stitch, Hole Punch, Eco Staple, Staple On Demand
Supported Media Types
Multi-purpose
Tray:

Thin, Plain, Heavy, Recycled, Coated, Color,
Tracing, Bond, Transparency, Label, Prepunched, Envelope, Letterhead Upper
Cassette:

Thin, Plain, Heavy, Recycled, Color, Tracing,
Bond, Transparency, Pre-punched, Envelope,
Letterhead
Lower
Cassette:

Thin, Plain, Heavy, Recycled, Color, Bond,
Transparency, Pre-punched, Envelope6,
Letterhead
Supported Media Sizes
Multi-purpose
Tray:
12"x18", 11"x17", Legal, Letter, Letter-R,
Executive, Statement, Statement-R
Custom Size/Free Size: 4" x 5-7/8" to
12" x 18", Envelopes (COM10 No.10, Monarch,
ISO-C5, DL), Envelope Custom Size ( 3-7/8" x
3-7/8" to 12-5/8" x 18")
Upper
Cassette:

Letter, Executive, Statement-R
Custom Size (4-1/8" x 5-7/8" to 11-3/4" x
8-1/2"), Envelopes (ISO-C5)
Lower Cassette: 12" x 18", 11" x 17", Legal, Letter, Letter-R, Executive, Statement-R, Custom Size (4-1/8"
x 5-7/8" to 12" x 18"), Envelopes6 (COM10
No.10, Monarch, DL)
Supported Media Weights
Cassettes: 14 lb. Bond to 140 lb. Index (52 to 256 g/m2) Multipurpose
Tray:
14 lb. Bond to 110 lb. Cover (52 to 300 g/m2)
Duplexing: 14 lb. Bond to 80 lb. Cover (52 to 220 g/m2) Print/Copy Speed (BW and Color)
C3835i: Up to 35 ppm (Letter); Up to 23 ppm
(Letter-R); Up to 17 ppm (Legal/11" x 17")
C3830i: Up to 30 ppm (Letter); Up to 20 ppm
(Letter-R); Up to 15 ppm (Legal/11" x 17")
C3826i: Up to 26 ppm (Letter); Up to 20 ppm
(Letter-R); Up to 15 ppm (Legal/11" x 17")
Warm-up Time
From Power On: Approx. 10 Seconds7
From Sleep
Mode:

Approx. 10 Seconds8
Quick Startup
Mode:

Approx. 4 Seconds9
Dimensions (W x D x H)
22-1/4" x 28-1/2" x 35-3/8" (565 mm x 722 mm x 897 mm)10 Installation Space (W x D)
Basic: 38-1/2" x 44-1/8" (978 mm x 1119 mm)11
Fully
Configured: 65" x 44-1/8" (1651 mm x 1119 mm)12
Weight
Approx. 185.2 lb. (84 kg)13
Print Specifications
Print Resolution (dpi)
1200 x 600, 1200 x 1200
Standard Page Description Languages
UFR II, PCL6, Adobe PS 3
Supported File Types

PDF, TIFF, JPEG, EPS, XPS
Printing from Mobile Devices and Cloud-based Services
A range of standard and optional software and MEAP-based solutions (including AirPrint, Mopria, Universal Print by Microsoft, Canon PRINT Business, and uniFLOW Online)
are available to provide printing from mobile devices or internet-connected devices and cloud-based services
depending on your requirements. Please contact your
sales representative for further information.

Fonts
PCL: 93 Roman, 10 Bitmap fonts, 2 OCR fonts,
Andalé Mono WT J/K/S/T (Japanese,
Korean, Simplified and Traditional Chinese),14
Barcode Fonts15
PS: 136 Roman
Operating System16
UFRII/PS: Windows 8.1/10/Server2012/Server 2012
R2/Server 2016/Server 2019, Mac OS X
(10.11 or later)
PCL: Windows 8.1/10/Server 2012/Server 2012
R2/Server 2016/Server 2019
PPD: Windows 8.1/10, Mac OS X (10.11 or later)
Copy Specifications
First-Copy-Out Time (LTR)
C3835i: Approx. 5.5 seconds (BW)/

7.4 seconds (Color)
C3830i/
C3826i
Approx. 6.1 seconds (BW)/

8.4 seconds (Color)
Copy Resolution (dpi)
600 x 600
Multiple Copies
Up to 999
Magnification
25%-400% (1% Increments)
Preset Reduction/Enlargement
25%, 50%, 64%, 73%, 78%, 100% (1:1), 121%, 129%, 200%,
400%
Scan Specifications
Type
Single-pass Duplexing Automatic Document Feeder17
Document Feeder Paper Capacity
Up to 200 Sheets (20 lb. Bond)
Document Feeder Supported Media Sizes
11" x 17", Legal, Letter, Letter-R, Statement, Statement-R, Custom Size: 2-3/4" x 5-1/2"to 12" x 17" (69.9 mm x 139.7 mm to 304.8 mm x 431.8 mm)
Document Feeder Supported Media Weights
BW/Color
Original: 13.3 lb. Bond to 80 lb. Cover (50 to 220 g/m2) Platen Acceptable Originals
Sheet, Book, 3-Dimensional Objects
Platen Maximum Scanning Size
Up to 11-3/4" x 17" (297.0 mm x 431.8 mm)
Pull Scan
Color Network ScanGear2 for both Twain and WIA
Supported OS: Windows 8.1/10/Server 2012/Server 2012
R2/Server 2016
Scan Resolution (dpi)
Scan for Copy: 600 x 600
Scan for Send: Push (600 x 600), SMB/FTP/WebDAV,
Pull (600 x 600)
Scan for Fax: 600 x 600
Scan to Mobile Devices and Cloud-based Services
A range of solutions is available to provide scanning to mobile devices and cloud-based services depending on
your requirements.

Scan Speed (LTR) (BW/CL)
Single-sided
Scanning:
135 ipm (300 dpi)/80 ipm (600 dpi)
Double-sided
Scanning:
270 ipm (300 dpi)/160/90 ipm (600 dpi)
Send Specifications
Destination
Standard: E-mail/Internet FAX (SMTP), SMB 3.0, FTP,
WebDAV, Mail Box
Optional: Super G3 FAX, IP Fax
Address Book
LDAP (2,000)/Local (1,600)/Speed Dial (200)
Send Resolution (dpi)
Push: Up to 600 x 600 dpi
Pull: Up to 600 x 600 dpi
Communication Protocol
File: FTP (TCP/IP), SMB 3.0 (TCP/IP), WebDAV
Email: SMTP, POP3
File Format
TIFF, JPEG, PDF(Compact, Searchable, Apply Policy,
Optimize for Web, PDF/A-1b, Trace & Smooth, Encrypted,
Device Signature, User Signature), XPS (Compact,
Searchable, Device Signature, User Signature), Office Open XML (PowerPoint, Word)
Fax Specifications
Maximum Number of Connection Lines
2 Modem Speed
Super G3: 33.6 Kbps
G3: 14.4 Kbps
Compression Method

MH, MR, MMR, JBIG
Resolution (dpi)
400 x 400, 200 x 400, 200 x 200, 200 x 100
Sending/Receiving Size
Statement-R to 11" x 17"
Fax Memory
Up to 30,000 Pages (2,000 Jobs)
Speed Dials
Max. 200
Group Dials/Destinations
Max. 199 Dials
Sequential Broadcast
Max. 256 Addresses
Memory Backup
Yes

Item # 5.

As an ENERGY STAR
Partner, Canon U.S.A., Inc. has certified these models as meeting the ENERGY STAR energy efficiency criteria through an EPA recognized certification body. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. AirPrint and the AirPrint logo are trademarks of Apple Inc. Canon, imageRUNNER, imagePASS, and the GENUINE logo are registered trademarks or trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. Canon products offer certain security features, yet many variables can impact the security of your devices and data. Canon does not warrant that use of its features will prevent security issues. Some security features may impact functionality/performance; you may want to test these settings in your environment. Nothing herein should be construed as legal or regulatory advice concerning applicable laws; customers must have their own qualified counsel determine the feasibility of a solution as it relates to regulatory and statutory compliance. McAfee and the McAfee logo are trademarks of McAfee LLC in the US and/or other countries.

All other referenced product names and marks are trademarks of their respective owners. All printer output images are simulated. All features presented in this brochure may not apply to all Series and/or products and may be optional; please check with your Canon Authorized Dealer for details. Products shown with optional accessories. Canon U.S.A. does not provide legal counsel or regulatory compliance consultancy, including without limitation, Sarbanes-Oxley, HIPAA, GLBA, Check 21 or the USA Patriot Act. Each customer must have its own qualified counsel determine the advisability of a particular solution as it relates to regulatory and statutory compliance. Specifications and availability subject to change without notice. Not responsible for typographical errors.
©2021 Canon U.S.A., Inc. All rights reserved.

Federal Law prohibits copying of certain documents. Violators may be subject to penalties. We suggest that you check with your own legal counsel. Canon U.S.A., Inc. and Canon Canada, Inc. intend to cooperate with Law Enforcement Agencies in connection with claims of unauthorized copying. 0721R1-iRAC3800DXSRSB-PDF-IH
USA .C ANON.COM/SIMPLYADVANCED
To learn about Canon's many awards, visit
usa.canon.com/awards.

SPECIFICATIONS (Con't.) imageRUNNER ADVANCE DX C3800 Series Store Specifications
Box (Number Supported)
100 User In-boxes, 1 Memory RX In-box, 50 Confidential Fax In-boxes, Maximum 10,000 Pages (2,000 Jobs Stored)
Advanced Box
Communication Protocol: SMB or WebDAV
Supported
Client PC: Windows (Windows 8.1/10)
Concurrent Connections (Max.)
SMB: 64
WebDAV: 3 (Active Sessions)
Advanced Box Available Disc Space
Standard: 16 GB (With Option: max. 480 GB)
Security Specifications
Authentication and Access Control
User Authentication (Picture Login, Picture and PIN Login, Card Login, Username and Password Login, Function
Level Login, Mobile Login), Department ID Authentication (Department ID and PIN Login, Function Level Login),
uniFLOW Online Express18 (PIN Login, Picture Login, Picture and PIN Login, Card Login, Card and PIN Login, Username and Password Login, Department ID and PIN Login, Function Level Login), Access Management System (Access Control) Document Security
Print Security (Secure Print, Encrypted Secure Print,
Forced Hold Printing, uniFLOW Secure Print19), Receive
Data Security (Confidential Fax Inbox Forwarding Received Documents Automatically), Scan Security (Encrypted PDF, Device Signature PDF/XPS, User Signature PDF/XPS,
Adobe LiveCycle Rights Management ES2.5 Integration),
BOX Security (Mail Box Password Protected, Advanced
Space Access Control), Send Data Security (Setting for
requesting password input per transmission, Restricted
E-mail/File send functions, Confirming FAX number, Allow/ Restrict Fax Driver Transmissions, Allow/Restrict Sending from History, S/MIME Support), Document Tracking
(Secure Watermark)
Network Security
TLS 1.3, IPSec, IEEE802.1X authentication, SNMP V3.0,
Firewall Functionality (IP/MAC Address Filtering), Dual Network Support (Wired LAN/Wireless LAN, Wired LAN/
Wired LAN), Disabling Unused Functions (Enabling/Disabling Protocols/Applications, Enabling/Disabling Remote UI,
Enabling/Disabling USB Interface), Communication Line
Separation (G3 FAX, USB Port, Advanced Space, Scan and
Send-Virus Concerns for E-mail Reception)
Device Security
Protecting SSD Data [SSD Data Encryption (FIPS140-2
Validated), SSD Lock], Standard SSD Initialize, Trusted Platform Module (TPM), Job Log Conceal Function,
Protecting MFP Software Integrity, Checking MFD
Software Integrity (Verify System at Startup, Runtime
Intrusion Detection)
Device Management and Auditing
Administrator Password, Digital Certificate and Key
Management, Audit Log, Cooperating with External
Security Audit System (Security Information and Event
Management), Image Data Logging, Security Policy Setting Environmental Specifications
Operating Environment
Temperature: 50 to 86 ºF
Humidity: 20 to 80 % RH (Relative Humidity)
Power Requirements
110V-127V, 60Hz, 8.5A
Power Consumption
Maximum: Approx. 1,500 W
Standby: Approx. 43.9 W20
Sleep Mode: Approx. 0.8 W21
Typical Electricity Consumption (TEC) Rating22
C3835i: 0.38 kWh
C3830i: 0.34 kWh
C3826i: 0.30 kWh
Standards
ENERGY STAR Certified
Rated EPEAT Gold5
Consumables
Toner23
GPR-53 Toner BK/C/M/Y
GPR-53L Toner C/M/Y
Toner Yield (Estimated @ 5% Coverage)
GPR-53 Toner
BK: 36,000 pages
GPR-53 Toner
C/M/Y: 19,000 pages
GPR-53L Toner
C/M/Y: 8,500 pages
1 Subscription to a third-party cloud service required. Subject to third-party cloud service providers’ Terms and Conditions. 2 Third-party SIEM system required. Subject to third-party SIEM system’s Terms and Conditions. Canon cannot ensure compatibility with all third-party SIEM systems.
3 This feature is off by default and must be turned on by the user.

Warm-up times are affected once turned on.
4 Requires additional option.
5 For current EPEAT rating (Gold/Silver/Bronze), please visit www.epeat.net. 6 Envelope Feeder Attachment A (standard) is required. 7 Time from device power-on until copy ready (not print reservation).
8 Time from exiting Sleep mode to when printing is operational. 9 Time from device power-on to when the copy icon appears and is enabled to operate on the touch panel display.
10 Includes Single Pass DADF.
11 With right cover open + Multi-purpose tray extension extended + paper cassette open.
12 Includes Staple Finisher-AE1/Booklet Finisher-AE1 + Copy Tray-T1 extension extended + paper cassette open.
13 Includes toner.
14 Requires the optional PCL International Font Set-A1. 15 Requires the optional Barcode Printer Kit-D1.
16 Other operating systems and environments, including
AS/400, UNIX, Linux, and Citrix, may be supported. Some solutions are chargeable. SAP Device Types are available via the SAP Market Place. For more information, contact your sales representative.
17 Detect Feeder Multi Sheet Feed is supported.
18 No charge for this solution; however, activation is required. 19 Requires uniFLOW Online/uniFLOW. 20 Reference value (measured one unit). 21 0.8 W Sleep mode not available in all circumstances
due to certain settings. 22 Based on ENERGY STAR Product Specification for Imaging Equipment Version 3.0. 23 GPR-53L Toner also available for Color (C, M, Y).

Yield (estimated @ 5% coverage) is 8,500 images.

Item # 5.

Print up to 70 ppm (BW/color)
Scan up to 270 ipm (300 dpi) (BW/color, duplex)
Print up to 12" × 18"
6,350-sheet maximum paper capacity
imageRUNNER ADVANCE DX C5800 Series
• 10.1" intuitive touchscreen with
smartphone-like usability.
• A unique, customized experience
tailored to individual preferences
using My ADVANCE.
• Supports mobile solutions and
integration with many popular cloud
services like Google Drive.1
• Scan and convert documents to
searchable digital files in a variety
of file formats.
• Integration with Canon and various
third-party software with embedded
application platform.
• Hot Folders allow users to drag and
drop a file into a hot folder and
automatically print with pre-defined
settings such as number of copies
and finishing requirements.
• Advanced standard security feature set
to help safeguard sensitive information
and assist in regulatory compliance.
• Integrates with existing, third-party
SIEM*2 systems to help provide real-time,
comprehensive insights into potential
threats to the network and printers.
• Technology to verify that the device boot
process, firmware, and applications
initialize without alteration at startup.

McAfee Embedded Control3 utilizes a
whitelist to protect against malware and
tampering of firmware and applications.
• Security policy settings can be controlled
with a dedicated password, configured
from a central location, and exported to
other supported devices.
• Control access to the device and specific
features, using a host of flexible
authentication methods—PIN code, user
name/password, or card access.4
• Canon’s signature reliability and engine
technologies help keep productivity
high and minimize the impact on
support resources.
• Outstanding imaging technologies and
toner allow for consistently striking images,
thanks to Canon’s V2 color profile.
• Designed to achieve maximum uptime with
status notifications that help keep supplies
replenished and intuitive maintenance
videos for consumables replacement.
• imageRUNNER ADVANCE models have
received many awards and recognition
from leading industry analysts, often
referencing strong reliability.
* Security Information and Event Management.

Color
Mid-volume
Multifunction

WORKFLOW

EFFICIENCY

QUALITY AND

RELIABILITY SECURITY
Canon’s comprehensive portfolio of imageRUNNER
ADVANCE DX multifunction printers and integrated
solutions can help simplify the end user experience
and management of technology, better control
sensitive information and print-related costs,
and help ensure that technology investments
proactively evolve with changing needs.

Item # 5.
• Designed for quick, easy deployment.
• Remote diagnostics and parts life
management for proactive maintenance
and rapid fixes.
• Easy and intuitive to monitor device status
and consumable levels, turn off devices
remotely, observe meter readings, manage
settings, and implement security policies.
• Common firmware and regular updates
with Unified Firmware Platform (UFP) for
continuous improvements and consistency
across a fleet.
• Track and assess print, copy, scan, and fax
usage and allocate costs to departments
or projects.
• Apply print policies and restrict usage by
user to help reduce unnecessary printing
and contribute to cost efficiency.
• Standard cloud-based solution provides
a centralized dashboard with up-to-theminute insights into printer activity. • Upgrade to uniFLOW server or cloud-based
solutions for full accounting and reporting
for compatible Canon and third-party
devices, pull printing, job routing, and
powerful scan workflows.
• A combination of fusing technologies and
low-melting-point toner minimizes power
requirements and helps achieve low energy
consumption.
• Encourage environmentally conscious
work practices by enabling multiple settings
that can help save paper and energy.
• ENERGY STAR® certified and rated
EPEAT® Gold.5

CONFIGURATION OPTIONS
INNER FINISHER-L1*
• 2-tray, 550-sheet
capacity
• Corner and double
stapling up to 50 sheets
within the footprint of
the main unit
• Supports Staple-free**
Stapling and Staple on
Demand
• Supports optional
internal 2/3-hole
puncher (Inner 2/3
Hole Puncher-D1)
PAPER DECK UNIT-F1
• 2,700-sheet capacity
• 14 lb. Bond to
140 lb. Index
• Supports Letter
imagePASS-R1
• Delivers fast
processing speed,
outstanding image
quality, and timesaving workflow
• Personalized printing
with the built-in, entrylevel Fiery FreeForm™
or with the supported
variable data printing
(VDP) formats
STAPLE FINISHER-AB1
• 2-tray, 3,250-sheet capacity
• Corner and double stapling
up to 50 sheets
• Supports Staple-free Stapling
and Staple On Demand
• Supports optional internal
2/3-hole puncher (2/3 Hole
Puncher Unit-A1)
BOOKLET FINISHER-AB1
• 2-tray, 3,250-sheet capacity
• Corner and double stapling
up to 50 sheets
• Booklet-making up to 20
sheets and saddle-folding
up to 3 sheets
• Supports Staple-free Stapling
and Staple On Demand
• Supports optional internal
2/3-hole puncher (2/3 Hole
Puncher Unit-A1)

HIGH CAPACITY CASSETTE
FEEDING UNIT-C1
• 2,450-sheet capacity
• Supports up to Letter
• 14 lb. Bond to 140 lb. Index
CASSETTE FEEDING UNIT-AQ1
• Two 550-sheet cassettes
• Supports up to 12" x 18"
• 14 lb. Bond to 140 lb. Index
INNER 2-WAY TRAY-M1

CABINET TYPE-V

DEVICE AND FLEET

MANAGEMENT
COST

MANAGEMENT SUSTAINABILITY
* Inner Finisher-L1 not available on imageRUNNER ADVANCE DX C5870i. ** Staple-free stapling, up to ten pages of 17 lb. Bond. ■ Required when Staple Finisher-AB1 or Booklet Finisher-AB1 is not installed.

COPY TRAY KIT
INNER TRAY■
imageRUNNER ADVANCE DX C5800 Series

Item # 5.

Main Unit
Type
Color Laser Multifunctional
Core Functions
Standard: Print, Copy, Scan, Send, Store
Optional: Fax
Control Panel

10.1" TFT LCD WSVGA Color Flat-panel
Memory

5.0 GB RAM
Solid State Drive
Standard: 256 GB
Optional: 1 TB
Interface Connection
Network: 1000Base-T/100Base-TX/10Base-T,
Wireless LAN (IEEE 802.11 b/g/n)
Optional: Bluetooth Low Energy
Others
Standard: USB 2.0 (Host) x1, USB 3.0 (Host) x1,
USB 2.0 (Device) x1
Optional: Copy Control Interface
Paper Output Capacity (LTR, 20 lb. Bond)
Standard: 250 Sheets
Maximum: 3,450 Sheets
(with Staple Finisher-AB1 or Booklet
Finisher-AB1 and 3rd Copy Tray Kit-A1)
Paper Sources (LTR, 20 lb. Bond)
Standard: Dual 550-sheet Paper Cassettes,
100-sheet Stack Bypass
Optional: Dual 550-Sheet Paper Cassettes
(Cassette Feeding Unit-AM1), 2,450-Sheet
High Capacity Paper Cassette (High
Capacity Cassette Feeding Unit-C1),
2,700-Sheet Paper Deck
(Paper Deck Unit-F1)
Paper Capacity (LTR, 20 lb. Bond)
Standard: 1,200 Sheets
Maximum: 6,350 Sheets
Finishing Capabilities
Standard: Collate, Group
With Options: Collate, Group, Offset, Staple, Saddle-Stitch, Hole Punch, Staple Free Stapling, Staple On
Demand6
Supported Media Types
Multi-Purpose
Tray:

Thin, Plain, Recycled, Color, Heavy, Coated,
Tracing, Bond, Transparency, Label,
Pre-punched, Letterhead, Tab, Envelope
Paper
Cassettes:

Thin, Plain, Recycled, Color, Heavy, Bond,
Transparency, Pre-punched, Letterhead,
Envelope7
Supported Media Sizes
Upper
Cassette:

Letter, Executive, Statement-R, Envelope
[No.10 (COM10), Monarch, DL, ISO-C5],
Custom Size (3-7/8" x 5-7/8" to 11-3/4" x
8-1/2")
Lower
Cassette:
12" x 18", 11" x 17", Legal, Letter, Letter-R,
Executive, Statement-R, Envelope
[No.10 (COM10), Monarch, DL, ISO-C5],
Custom Size (3-7/8" x 5-7/8" to 12" x 18")
Multi-Purpose
Tray:
12" x 18", 11" x 17", Legal, Letter, Letter-R,
Executive, Statement, Statement-R,
Envelope [No.10 (COM10), Monarch, DL,
ISO-C5], Envelope Custom Size (3-7/8" x
3-1/2" to 12-5/8" x 18"), Custom Size/
Free Size (3-7/8" x 5-1/2" to 12-5/8" x 18")
Supported Media Weights
Cassettes: 14 lb. Bond to 140 lb. Index (52 to 256 g/m2) Stack Bypass: 14 lb. Bond to 110 lb. Cover (52 to 300 g/m2) Duplexing: 14 lb. Bond to 140 lb. Index (52 to 256 g/m2) Print/Copy Speed (BW and Color)
C5870i: Up to 70 ppm (Letter);Up to 42 ppm
(Letter-R); Up to 40 ppm (Legal);
Up to 35 ppm (11" x 17")
C5860i: Up to 60 ppm (Letter); Up to 36 ppm
(Letter-R); Up to 34 ppm (Legal);
Up to 32 ppm (11" x 17")
C5850i: Up to 50 ppm (Letter); Up to 30 ppm
(Letter-R); Up to 29 ppm (Legal);
Up to 27 ppm (11" x 17")
C5840i: Up to 40 ppm (Letter); Up to 24 ppm
(Letter-R); Up to 23 ppm (Legal);
Up to 21 ppm (11" x 17")
Warm-up Time
From Power
On:

Approx. 6 Seconds8
From Sleep Mode9
C5870i: Approx. 7 Seconds
C5860i/
C5850i/
C5840i:

Approx. 6 Seconds
Quick Startup
Mode:

Approx. 4 Seconds10
Dimensions (W x D x H)
24-3/8" x 28-1/2" x 36-7/8" (620 x 722 x 937 mm)11
Installation Space (W x D)
Basic: 44-7/8" x 45-3/4" (1,138 x 1,162 mm)
(Right Cover Open with Multi-purpose
tray extended + Cassette Drawers Open)
Fully
Configured:
73-1/2" x 45-3/4" (1,866 x 1,162 mm )
(Staple Finisher-AB1 or Booklet Finisher-AB1
with the extension tray extended + Paper
Deck Unit-F1 + Cassette Drawers open)
Weight12
C5870i: Approx. 238.1 lb. (108 kg)
C5860i/
C5850i: Approx. 231.5 lb. (105 kg)
C5840i: Approx. 229.3 lb. (104 kg)
Print Specifications
Print Resolution (dpi)
1200 x 1200
Standard Page Description Languages
UFR II, PCL6, Adobe PS 3
Supported File Types
PDF, TIFF, JPEG, EPS,13 XPS
Printing from Mobile Devices and Cloud-based Services
A range of standard and optional software and MEAP-based solutions (including AirPrint, Mopria, Universal Print by Microsoft, Canon PRINT Business, and uniFLOW Online)
are available to provide printing from mobile devices or internet-connected devices and cloud-based services
depending on your requirements. Please contact your
sales representative for further information.

Fonts
PCL: 93 Roman, 10 Bitmap fonts, 2 OCR fonts,
Andalé Mono WT J/K/S/T (Japanese,
Korean, Simplified and Traditional Chinese),14
Barcode Fonts15
PS: 136 Roman
Operating System16
UFRII/PS: Windows 7/8.1/10/Server2008/
Server2008 R2/Server2012/Server2012
R2/Server2016/Server2019, Mac OS X
(10.11 or later)
PCL: Windows 7/8.1/10/Server2008/
Server2008 R2/Server2012/Server2012
R2/Server2016/Server2019
PPD: Windows 7/8.1/10, Mac OS X(10.10 or later)
Copy Specifications
First-Copy-Out Time
C5870i: As fast as 2.7 seconds (BW)/

3.7 seconds (Color)
C5860i: As fast as 2.9 seconds (BW)/

4.2 seconds (Color)
C5850i: As fast as 3.3 seconds (BW)/

4.9 seconds (Color)
C5840i: As fast as 4.1 seconds (BW)/

6.1 seconds (Color)
Copy Resolution (dpi)
600 x 600
Multiple Copies
Up to 999
Magnification
25%-400% (1% Increments)
Preset Reductions/Enlargements
25%, 50%, 64%, 73%, 78%, 100% (1:1), 121%, 129%,
200%, 400%
Scan Specifications
Type
Single-Pass Duplexing Automatic Document Feeder
Document Feeder Paper Capacity
Up to 200 Sheets (20 lb. Bond)
Document Feeder Supported Media Sizes
11" x 17", Legal, Letter, Letter-R, Statement, Statement-R, Custom Size: 2-3/4" x 5-1/2" to 12" x 17"
Document Feeder Supported Media Weights
Single-Sided
Scanning:

13.3 lb. Bond to 80 lb. Cover (50 to 220 gsm)
(BW, CL)
Double-Sided
Scanning:

13.3 lb. Bond to 80 lb. Cover (50 to 220 gsm)
(BW, CL)
Platen Acceptable Originals
Sheet, Book, 3-Dimensional Objects
Pull Scan
Color Network ScanGear2 for both Twain and WIA
Supported
OS:

Windows 7/8.1/10/Server 2008/
Server 2008 R2/Server 2012/
Server 2012 R2/Server 2016
Scan Resolution (dpi)
Scan for Copy: 600 x 600
Scan for Send: (Push) 600 x 600 (SMB/FTP/WebDAV/
IFAX), (Pull) 600 x 600
Scan for Fax: 600 x 600
Scan to Mobile Devices and Cloud-based Services
A range of solutions is available to provide scanning
to compatible mobile devices and certain cloud-based
services depending on your requirements.

Scan Speed (LTR) (BW/CL)
Single-sided
Scanning:
135/135 (300 dpi), 80/80 (600 dpi)
Double-sided
Scanning:
270/270 (300 dpi), 160/90 (600 dpi)
Send Specifications
Destination
Standard: E-mail/Internet FAX (SMTP), SMB3.0, FTP,
WebDAV, Mail Box
Optional: Super G3 FAX, IP Fax
Address Book
LDAP (2,000)/Local (1,600)/Speed Dial (200)
Send Resolution (dpi)
Push: Up to 600 x 600
Pull: Up to 600 x 600
Communication Protocol
File: FTP(TCP/IP), SMB3.0 (TCP/IP), WebDAV
Email: SMTP, POP3
File Format
Standard: TIFF, JPEG, PDF (Encrypted, Compact,
Searchable, Apply Policy, Optimize for
Web, User Signature, PDF A/1-b, Limited
Color, Device Signature, User Signature),
XPS (Compact, Searchable, Device Signature,
User Signature), Office Open XML
(PowerPoint, Word)
Fax Specifications (Optional)
Modem Speed
Super G3: 33.6 Kbps
G3: 14.4 Kbps
Compression Method

MH, MR, MMR, JBIG
Resolution (dpi)
400 x 400, 200 x 400, 200 x 200, 200 x 100
Sending/Recording Size
Statement-R to 11" x 17"
Fax Memory
Up to 30,000 Pages (2,000 jobs)
Speed Dials
Max. 200
Group Dials/Destinations
Max. 199 Dials
Sequential Broadcast
Max. 256 Addresses
Memory Backup
Yes
SPECIFICATIONS imageRUNNER ADVANCE DX C5800 Series

Item # 5.

As an ENERGY STAR
Partner, Canon U.S.A., Inc. has certified these models as meeting the ENERGY STAR energy efficiency criteria through an EPA recognized certification body. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. Canon, imageRUNNER, imagePASS, and the GENUINE logo are registered trademarks or trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. Canon products offer certain security features, yet many variables can impact the security of your devices and data. Canon does not warrant that use of its features will prevent security issues. Nothing herein should be construed as legal or regulatory advice concerning applicable laws; customers must have their own qualified counsel determine the feasibility of a solution as it relates to regulatory and statutory compliance.

McAfee and the McAfee logo are trademarks of McAfee LLC in the US and/or other countries. All other referenced product names and marks are trademarks of their respective owners. All features presented in this brochure may not apply to all Series and/or products and may be optional; please check with your Canon Solutions America Sales Representative for details. Product shown with optional accessories. Canon U.S.A. and Canon Solutions America do not provide legal counsel or regulatory compliance consultancy, including without limitation, Sarbanes-Oxley, HIPAA, GLBA, Check 21 or the USA Patriot Act. Each customer must have its own qualified counsel determine the advisability of a particular solution as it relates to regulatory and statutory compliance. Specifications and availability subject to change without notice. Not responsible for typographical errors. ©2021 Canon U.S.A., Inc. All rights reserved.

Federal Law prohibits copying of certain documents. Violators may be subject to penalties. We suggest that you check with your own legal counsel. Canon U.S.A., Inc., Canon Solutions America, Inc., and Canon Canada, Inc. intend to cooperate with Law Enforcement Agencies in connection with claims of unauthorized copying.

CSA-21-0373-5736
1221R1-iRADXC5800SRSB-PDF-IH
Store Specifications
Mail Box (Number Supported)
100 User In-boxes, 1 Memory RX In-box, 50 Confidential
Fax In-boxes, Maximum 10,000 Pages (2,000 jobs) Stored
Advanced Box
Communication Protocol: SMB or WebDAV
Supported
Client PC: Windows (Windows 8.1/10)
Concurrent Connections (Max.)
SMB: 64
WebDAV: 3
Advanced Box Available Disc Space
Approx. 16 GB (Standard HDD)
Approx. 480 GB (With Optional 1 TB HDD)
Security Specifications
Authentication and Access Control
User Authentication (Picture Login, Picture and PIN Login, Card Login, Username and Password Login, Function
Level Login, Mobile Login), Department ID Authentication (Department ID and PIN Login, Function Level Login),
uniFLOW Online Express17 (PIN Login, Picture Login, Picture and PIN Login, Card Login, Card and PIN Login, Username and Password Login, Department ID and PIN Login, Function Level Login), Access Management System (Access Control) Document Security
Print Security (Secure Print, Encrypted Secure Print,
Forced Hold Printing, uniFLOW Secure Print18), Receive
Data Security (Confidential Fax Inbox Forwarding Received Documents Automatically), Scan Security (Encrypted PDF, Device Signature PDF/XPS, User Signature PDF/XPS,
Adobe LiveCycle Rights Management ES2.5 Integration),
BOX Security (Mail Box Password Protected, Advanced
Box Access Control), Send Data Security (Setting for
requesting password input per transmission, Restricted
E-mail/File send functions, Confirming FAX number, Allow/ Restrict Fax Driver Transmissions, Allow/Restrict Sending from History, S/MIME Support), Document Tracking
(Secure Watermark)
Network Security
TLS 1.3, IPSec, IEEE802.1X authentication, SNMP V3.0,
Firewall Functionality (IP/MAC Address Filtering), Dual Network Support (Wired LAN/Wireless LAN, Wired LAN/
Wired LAN), Disabling Unused Functions (Enabling/
Disabling Protocols/Applications, Enabling/Disabling
Remote UI, Enabling/Disabling USB Interface), G3 FAX
separation from LAN, USB Port separation from LAN,
Prohibit the execution of files stored in Advanced Box in the MFP, Scan and Send-Virus Concerns for E-mail Reception
Device Security
Protecting SSD Data [SSD Data Encryption (FIPS140-2
Validated), SSD Lock], Standard SSD Initialize, Trusted Platform Module (TPM), Job Log Conceal Function,
Protecting MFD Software Integrity, Checking MFD
Software Integrity (Verify System at Startup, Runtime
Intrusion Detection)
Device Management and Auditing
Administrator Password, Digital Certificate and Key
Management, Audit Log, Cooperating with External Security Audit System (Security Information and Event Management), Image Data Logging, Security Policy Setting
Environmental Specifications
Operating Environment
Temperature: 50 to 86º F
Humidity: 20 to 80% RH (Relative Humidity)
Power Requirements
C5870i/
C5860i/
C5850i:
110-127V, 60Hz, 12A
C5840i: 110-127V, 60Hz, 10A
Power Consumption
Maximum: Approx. 1,800 W
Standby: Approx. 56.1 W19
Sleep Mode: Approx. 0.8 W20
Typical Electricity Consumption (TEC) Rating21
C5870i: 0.86 kWh
C5860i: 0.71 kWh
C5850i: 0.57 kWh
C5840i: 0.47 kWh
Standards
ENERGY STAR Certified
Rated EPEAT Gold
Consumables
Toner22
GPR-61 Toner BK/C/M/Y
GPR-61L Toner C/M/Y
Toner Yield (Estimated @ 5% Coverage)
GPR-61 Toner
BK: 71,000 Pages
GPR-61 Toner
C/M/Y: 60,000 Pages
GPR-61L Toner
C/M/Y: 26,000 Pages
1 Subscription to a third-party cloud service required. Subject to third-party cloud service providers' Terms and Conditions. 2 Third-party SIEM system required. Subject to third-party SIEM system's Terms and Conditions. Canon cannot ensure compatibility with all third-party SIEM systems.
3 This feature is off by default and must be turned on by the user.

Warm-up times are affected once turned on.
4 Requires additional option.
5 For current EPEAT rating (Gold/Silver/Bronze), please visit www.epeat.net.
6 Finishing capabilities vary depending on the options connected. 7 Envelope Feeder Attachment (standard) is required.
8 Time from device power-on, until copy ready (not print reservation).
9 Time from exiting Sleep mode to when printing is operational. 10 Time from device power-on to when the copy icon appears and is enabled to operate on the touch panel display.
11 Includes main unit and either Cassette Feeding Unit-AQ1, High Capacity Cassette Feeding Unit-C1, or Cabinet Type-V. 12 Includes main unit, consumables, and Cassette Feeding Unit-AQ1. 13 EPS can be printed directly only from the Remote User Interface. 14 Requires the optional PCL International Font Set-A1. 15 Requires the optional Barcode Printer Kit-D1.
16 Other operating systems and environments, including
AS/400, UNIX, Linux, and Citrix may be supported. Some
of these solutions are chargeable. SAP Device Types are available via the SAP Market Place. For more information, contact your sales representative.
17 No charge for this solution; however, activation is required. 18 Requires uniFLOW Online/uniFLOW.
19 Reference Value (measured one unit).
20 0.8 W Sleep mode not available in all circumstances
due to certain settings.
21 Based on ENERGY STAR Product Specification for Imaging Equipment Version 3.0.
22 GPR-61L Toner also available for Color (C, M, Y).

Yield (estimated @ 5% coverage) is 26,000 images.

To learn about Canon's many awards, visit
ess.csa.canon.com/awards.

Canon imageRUNNER ADVANCE DX C5870i
Outstanding 70-ppm A3 Color MFP
Canon imageRUNNER ADVANCE DX C5860i
Outstanding 60-ppm A3 Color MFP
Canon imageRUNNER ADVANCE DX C5840i
Outstanding 40-ppm A3 Color MFP
SPECIFICATIONS (Con't.) imageRUNNER ADVANCE DX C5800 Series For more information,
call 1.800.815.4000
or visit csa.canon.com

Item # 5.
3131 Esplanade • Chico, CA 95973 • Phone: 530.343.6065 • Fax: 530.343.9470 The words “User,” “Lessee,” “you” and “your” refer to Customer. The words “Owner,” “Lessor,” “we,” “us” and “our” refer to UBEO West, LLC.

STATE FAX
CA
ZIP
95945

STATE ZIP

STREET ADDRESS
125 E Main Street
PHONE
530-274-4350

BILLING STREET ADDRESS
E-MAIL

CUSTOMER INFORMATION

FULL LEGAL NAME
City of Grass Valley
CITY
Grass Valley

BILLING NAME (IF DIFFERENT FROM ABOVE)
CITY

EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE)

EQUIPMENT DESCRIPTION
SERIAL NO. STARTING METER

NOT FINANCED

UNDER THIS

MAKE/MODEL/ACCESSORIES AGREEMENT
(2) Canon imageRUNNER ADVANCE DX C3835i
(2) Canon imageRUNNER ADVANCE DX C5850
(4) Canon imageCLASS MF X 1127C
(5) Canon imageRUNNER ADVANCE C357
HP E50145dn
HP E555040dn

See attached Schedule A See attached Billing Schedule

TERM AND PAYMENT INFORMATION
60 Payments* of $ $1032.73 If you are exempt from sales tax, attach your certificate. *plus applicable taxes The payment (“Payment”) period is monthly unless otherwise indicated.

Payment includes B&W images per month Overages billed at $ per B&W image* Payment includes General Color images per month Overages billed at $ per General Color image* Payment includes

SCHED A

SCHED A
Pro. Color images per month Overages billed at $ per Pro. Color image* Payment includes scans per month Overages billed at $ per scan* Please check one: Meter Readings verified: Monthly Quarterly Other: (If nothing is selected, then Quarterly will be your Meter Reading option.) Upon acceptance of the Equipment, THIS AGREEMENT IS NONCANCELABLE, IRREVOCABLE AND CANNOT BE TERMINATED.

OWNER ACCEPTANCE
UBEO West, LLC

OWNER SIGNATURE TITLE DATED

CUSTOMER ACCEPTANCE

BY SIGNING BELOW OR AUTHENTICATING AN ELECTRONIC RECORD HEREOF, YOU CERTIFY THAT YOU HAVE REVIEWED AND DO AGREE TO ALL TERMS AND CONDITIONS OF THIS AGREEMENT ON THIS PAGE AND ON PAGE 2 ATTACHED HERETO.

X
CUSTOMER (as referenced above) SIGNATURE TITLE DATED

FEDERAL TAX I.D. # PRINT NAME
TERMS AND CONDITIONS (Continued on Page 2)

1. AGREEMENT: You agree to rent from us the goods, together with all replacements, parts, repairs, additions, and accessions incorporated therein or attached thereto and any and all proceeds of the foregoing, including, without limitation, insurance recoveries ("Equipment") and, if applicable, finance certain software, software license(s), software components and/or professional services in connection with software (collectively, the “Financed Items,” which are included in the word “Equipment” unless separately stated) from software licensor(s) and/or supplier(s) (collectively, the “Supplier”), all as described in this Agreement and in any attached schedule, addendum or amendment hereto (“Agreement”). You represent and warrant that you will use the Equipment for business purposes only. You agree to all of the terms and conditions contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us regarding the Equipment and which supersedes any purchase order, invoice, request for proposal, response or other related document. This Agreement becomes valid upon execution by us. In order to facilitate an orderly transition, the start date of this Agreement will be the date the Equipment is delivered to you or a date designated by us, as shown on the first invoice. If a later start date is designated, in addition to all Payments and other amounts due hereunder, you agree to pay us a transitional payment equal to 1/30th of the Payment, multiplied by the number of days between the date the Equipment is delivered to you and the designated start date. The first Payment is due 30 days after the start of this Agreement and each Payment thereafter shall be due on the same day of each month. In addition, should this Agreement replace a previous UBEO West, LLC generated equipment rental, a CLOSING BILL on the agreement being replaced, up to the installation date of the new equipment, will be sent approximately (10) days after delivery of the new equipment. You agree to pay this CLOSING BILL charges as they represent valid charges for product and services provided under the prior agreement up to the installation date of the new equipment. If any provision of this Agreement is declared unenforceable, the other provisions herein shall remain in full force and effect to the fullest extent permitted by law.

2. OWNERSHIP; PAYMENTS; TAXES AND FEES: We own the Equipment, excluding any Financed Items. Ownership of any Financed Items shall remain with Supplier thereof. You will pay all Payments, as adjusted, when due, without notice or demand and without abatement, set-off, counterclaim or deduction of any amount whatsoever. If any part of a Payment is more than 5 days late, you agree to pay a late charge of 10% of the Payment which is late or, if less, the maximum charge allowed by law. The Payment may be adjusted proportionately upward or downward: (i) if the shipping charges or taxes differ from the estimate given to you; and/or (ii) to comply with the tax laws of the state in which the Equipment is located. You shall pay all applicable taxes, assessments and penalties related to this Agreement, whether levied or assessed on this Agreement, on us (except on our income) or you, or on the Equipment, its rental, sale, ownership, possession, use or operation. If we pay any taxes or other expenses that are owed hereunder, you agree to reimburse us when we request. You agree to pay us a yearly processing fee of up to $50 for personal property taxes we pay related to the Equipment. You agree to pay us a fee of up to $50 for filing and/or searching costs required under the Uniform Commercial Code (“UCC”) or other laws. You agree to pay us an origination fee of $125 for all closing costs.

We may apply all sums received from you to any amounts due and owed to us under the terms of this Agreement. If for any reason your check is returned for insufficient funds, you will pay us a service charge of $30 or, if less, the maximum charge allowed by law. We may make a profit on any fees, estimated tax payments and other charges paid under this Agreement. 36241 (2017) (v2) Page 1 of 2 Rev. 11/03/2022
APPLICATION NO.

AGREEMENT NO.

VALUE RENTAL

AGREEMENT

SCHED A

SCHED A
City of Grass Valley

Item # 5.

3. EQUIPMENT; SECURITY INTEREST: At your expense, you shall keep the Equipment: (i) in good repair, condition and working order, in compliance with applicable laws, ordinances and manufacturers’ and regulatory standards; (ii) free and clear of all liens and claims; and (iii) at your address shown on page 1, and you agree not to move it unless we agree in writing. You grant us a security interest in the Equipment to secure all amounts you owe us under this Agreement or any other agreement with us (“Other Agreements”), except amounts under Other Agreements which are secured by land and/or buildings. You authorize and ratify our filing of any financing statement(s) to show our interest. You will not change your name, state of organization, headquarters or residence without providing prior written notice to us. You will notify us within 30 days if your state of organization revokes or terminates your existence.

4. INSURANCE; COLLATERAL PROTECTION; INDEMNITY; LOSS OR DAMAGE: You agree to keep the Equipment fully insured against all risk, with us named as lender’s loss payee, in an amount not less than the full replacement value of the Equipment until this Agreement is terminated. You also agree to maintain commercial general liability insurance with such coverage and from such insurance carrier as shall be satisfactory to us and to include us as an additional insured on the policy. You will provide written notice to us within 10 days of any modification or cancellation of your insurance policy(s). You agree to provide us certificates or other evidence of insurance acceptable to us. If you do not provide us with acceptable evidence of property insurance within 30 days after the start of this Agreement, we may, at our sole discretion, to do so as provided in either (A) or (B) below, as determined in our discretion: (A) We may obtain insurance covering our interest (and only our interest) in the Equipment for the Agreement term and renewals. Any insurance we obtain will not insure you against third party or liability claims and may be cancelled by us at any time. You may be required to pay us an additional amount each month for the insurance premium and an administrative fee. The cost may be more than the cost of obtaining your own insurance; or (B) We may charge you a monthly property damage surcharge of up to .0035 of the Equipment cost as a result of our credit risk and administrative and other costs, as would be further described on a letter from us to you. We may make a profit on this program. NOTHING IN THIS PARAGRAPH WILL RELIEVE YOU OF RESPONSIBILITY FOR LIABILITY INSURANCE ON THE EQUIPMENT. We are not responsible for, and you agree to hold us harmless and reimburse us for and to defend on our behalf against, any claim for any loss, expense, liability or injury caused by or in any way related to delivery, installation, possession, ownership, renting, manufacture, use, condition, inspection, removal, return or storage of the Equipment. All indemnities will survive the expiration or termination of this Agreement. You are responsible for any loss, theft, destruction or damage to the Equipment (“Loss”), regardless of cause, whether or not insured. You agree to promptly notify us in writing of any Loss. If a Loss occurs and we have not otherwise agreed in writing, you will promptly pay to us the unpaid balance of this Agreement, including any future Payments to the end of the term plus the anticipated residual value of the Equipment, both discounted to present value at 2%. Any proceeds of insurance will be paid to us and credited against the Loss. You authorize us to sign on your behalf and appoint us as your attorney-in-fact to endorse in your name any insurance drafts or checks issued due to a Loss.

5. ASSIGNMENT: YOU SHALL NOT SELL, TRANSFER, ASSIGN, ENCUMBER, PLEDGE OR SUBRENT THE EQUIPMENT OR THIS AGREEMENT, without our prior written consent which will not be unreasonably withheld. You shall not consolidate or merge with or into any other entity, distribute, sell or dispose of all or any substantial portion of your assets other than in the ordinary course of business, without our prior written consent, and the surviving, or successor entity or the transferee of such assets, as the case may be, shall assume all of your obligations under this Agreement by a written instrument acceptable to us. No event shall occur which causes or results in a transfer of majority ownership of you while any obligations are outstanding hereunder. We may sell, assign, or transfer this Agreement without notice to or consent from you. You agree that if we sell, assign or transfer this Agreement, our assignee will have the same rights and benefits that we have now and will not have to perform any of our obligations. You agree that our assignee will not be subject to any claims, defenses, or offsets that you may have against us. This Agreement shall be binding on and inure to the benefit of the parties hereto and their respective successors and assigns.

6. DEFAULT AND REMEDIES: You will be in default if: (i) you do not pay any Payment or other sum due to us or you fail to perform in accordance with the covenants, terms and conditions of this Agreement or any other agreement with us or any of our affiliates or fail to perform or pay under any material agreement with any other entity; (ii) you make or have made any false statement or misrepresentation to us; (iii) you or any guarantor dies, dissolves, liquidates, terminates existence or is in bankruptcy; (iv) you or any guarantor suffers a material adverse change in its financial, business or operating condition; or (v) any guarantor defaults under any guaranty for this Agreement. If you are ever in default, at our option, we can cancel this Agreement and require that you pay the unpaid balance of this Agreement, including any future Payments to the end of term plus the anticipated residual value of the Equipment, both discounted to present value at 2%. We may recover default interest on any unpaid amount at the rate of 12% per year. Concurrently and cumulatively, we may also use any remedies available to us under the UCC and any other law and we may require that you immediately stop using any Financed Items. If we take possession of the Equipment, you agree to pay the costs of repossession, moving, storage, repair and sale. The net proceeds of the sale of any Equipment will be credited against what you owe us under this Agreement and you will be responsible for any deficiency. In the event of any dispute or enforcement of our rights under this Agreement or any related agreement, you agree to pay our reasonable attorneys’ fees (including any incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency fee. WE SHALL NOT BE RESPONSIBLE TO PAY YOU ANY CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES FOR ANY DEFAULT, ACT OR OMISSION BY ANYONE. Any delay or failure to enforce our rights under this Agreement will not prevent us from enforcing any rights at a later time. You agree that this Agreement is a "Finance Lease" as defined by Article 2A of the UCC and your rights and remedies are governed exclusively by this Agreement. You waive all rights under sections 2A-508 through 522 of the UCC. If interest is charged or collected in excess of the maximum lawful rate, we will refund such excess to you, which will be your sole remedy.

7. INSPECTIONS AND REPORTS: We have the right, at any reasonable time, to inspect the Equipment and any documents relating to its installation, use, maintenance and repair. Within 30 days after our request (or such longer period as provided herein), you will deliver all requested information (including tax returns) which we deem reasonably necessary to determine your current financial condition and faithful performance of the terms hereof. This may include: (i) compiled, reviewed or audited annual financial statements (including, without limitation, a balance sheet, a statement of income, a statement of cash flow, a statement of changes in equity and notes to financial statements) within 120 days after your fiscal year end, and (ii) management-prepared interim financial statements within 45 days after the requested reporting period(s). Annual statements shall set forth the corresponding figures for the prior fiscal year in comparative form, all in reasonable detail without any qualification or exception deemed material by us. Unless otherwise accepted by us, each financial statement shall be prepared in accordance with generally accepted accounting principles consistently applied and shall fairly and accurately present your financial condition and results of operations for the period to which it pertains. You authorize us to obtain credit bureau reports for credit and collection purposes and to share them with our affiliates and agents.

8. END OF TERM: At the end of the initial term, this Agreement shall renew for successive 12-month renewal term(s) under the same terms hereof unless you send us written notice between 90 and 150 days before the end of the initial term or at least 30 days before the end of any renewal term that you want to return the Equipment, and you timely return the Equipment. You shall continue making Payments and paying all other amounts due until the Equipment is returned. As long as you have given us the required written notice, you will return all of the Equipment to a location we specify, at your expense, in retail re-saleable condition, full working order and complete repair. At the end of the term or upon repossession of the Equipment after a default, you agree to pay us a minimum return fee of $250, which will cover up to 10 units of returned Equipment and will not be prorated, and in addition, a supplemental return fee of up to $50 per each unit of returned Equipment in excess of 10 units (collectively, the “Return Fee”). If, in our sole discretion, we allow you to return any Equipment prior to the end of the term, you shall pay us the Return Fee each time you return Equipment. YOU ARE SOLELY RESPONSIBLE FOR REMOVING ANY DATA THAT MAY RESIDE IN THE EQUIPMENT, INCLUDING BUT NOT LIMITED TO HARD DRIVES, DISK DRIVES OR ANY OTHER FORM OF MEMORY.

9. USA PATRIOT ACT NOTICE; ANTI-TERRORISM AND ANTI-CORRUPTION COMPLIANCE: To help the government fight the funding of terrorism and money laundering activities, federal law requires all financial institutions to obtain, verify, and record information that identifies each customer who opens an account. When you enter into a transaction with us, we ask for your business name, address and other information that will allow us to identify you. We may also ask to see other documents that substantiate your business identity. You and any other person who you control, own a controlling interest in, or who owns a controlling interest in or otherwise controls you in any manner (“Representatives”) are and will remain in full compliance with all laws, regulations and government guidance concerning foreign asset control, trade sanctions, embargoes, and the prevention and detection of money laundering, bribery, corruption, and terrorism, and neither you nor any of your Representatives is or will be listed in any Sanctions-related list of designated persons maintained by the U.S. Department of Treasury’s Office of Foreign Assets Control or successor or the U.S. Department of State.

You shall, and shall cause any Representative to, provide such information and take such actions as are reasonably requested by us in order to assist us in maintaining compliance with anti-money laundering laws and regulations.

10. MISCELLANEOUS: Unless otherwise stated in an addendum hereto, the parties agree that: (i) this Agreement and any related documents hereto may be authenticated by electronic means; (ii) the “original” of this Agreement shall be the copy that bears your manual, facsimile, scanned or electronic signature and that also bears our manually or electronically signed signature and is held or controlled by us; and (iii) to the extent this Agreement constitutes chattel paper (as defined by the UCC), a security interest may only be created in the original. You agree not to raise as a defense to the enforcement of this Agreement or any related documents that you or we executed or authenticated such documents by electronic or digital means or that you used facsimile or other electronic means to transmit your signature on such documents. Notwithstanding anything to the contrary herein, we reserve the right to require you to sign this Agreement or any related documents hereto manually and to send to us the manually signed, duly executed documents via overnight courier on the same day that you send us the facsimile, scanned or electronic transmission of the documents. You agree to execute any further documents that we may request to carry out the intents and purposes of this Agreement. Whenever our consent is required, we may withhold or condition such consent in our sole discretion, except as otherwise expressly stated herein. From time to time, Supplier may extend to us payment terms for Equipment financed under this Agreement that are more favorable than what has been quoted to you or the general public, and we may provide Supplier information regarding this Agreement if Supplier has assigned or referred it to us. All notices shall be mailed or delivered by facsimile transmission or overnight courier to the respective parties at the addresses shown on this Agreement or such other address as a party may provide in writing from time to time. By providing us with a telephone number for a cellular phone or other wireless device, including a number that you later convert to a cellular number, you are expressly consenting to receiving communications, including but not limited to prerecorded or artificial voice message calls, text messages, and calls made by an automatic telephone dialing system, from us and our affiliates and agents at that number. This express consent applies to each such telephone number that you provide to us now or in the future and permits such calls for non-marketing purposes. Calls and messages may incur access fees from your cellular provider. You authorize us to make non-material amendments (including completing and conforming the description of the Equipment) on any document in connection with this Agreement. Unless stated otherwise herein, all other modifications to this Agreement must be in writing and signed by each party or in a duly authenticated electronic record. This Agreement may not be modified by course of performance.

11. WARRANTY DISCLAIMERS: WE ARE RENTING THE EQUIPMENT TO YOU “AS-IS.” YOU HAVE SELECTED SUPPLIER AND THE EQUIPMENT BASED UPON YOUR OWN JUDGMENT. IN THE EVENT WE ASSIGN THIS AGREEMENT, OUR ASSIGNEE DOES NOT TAKE RESPONSIBILITIES FOR THE INSTALLATION OR PERFORMANCE OF THE EQUIPMENT. SUPPLIER IS NOT AN AGENT OF OURS AND WE ARE NOT AN AGENT OF SUPPLIER, AND NOTHING SUPPLIER STATES OR DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU WILL MAKE ALL PAYMENTS UNDER THIS AGREEMENT REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY SUPPLIER, LICENSOR OR MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO PROVIDE SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES,

EXPRESS OR IMPLIED, OF, AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR, MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, CONDITION, QUALITY, ADEQUACY, TITLE, DATA ACCURACY, SYSTEM INTEGRATION, FUNCTION, DEFECTS, INFRINGEMENT OR ANY OTHER ISSUE IN REGARD TO THE EQUIPMENT, ANY ASSOCIATED SOFTWARE AND ANY FINANCED ITEMS. SO LONG AS YOU ARE NOT IN DEFAULT UNDER THIS AGREEMENT, WE ASSIGN TO YOU ANY WARRANTIES IN THE EQUIPMENT GIVEN TO US.

12. LAW; JURY WAIVER: This Agreement will be governed by and construed in accordance with the law of the principal place of business of Owner or, if assigned, its assignee. You consent to jurisdiction and venue of any state or federal court in the state of the Owner or, if assigned, its assignee has its principal place of business and waive the defense of inconvenient forum. For any action arising out of or relating to this Agreement or the Equipment, BOTH PARTIES WAIVE ALL RIGHTS TO A TRIAL BY JURY.

13. MAINTENANCE AND SUPPLIES: You have elected to enter into a separate arrangement with Supplier for maintenance, inspection, adjustment, parts replacement, drums, cleaning material required for proper operation and toner and developer (“Arrangement”). You agree to pay all amounts owing under this Agreement regardless of any claim you have against Supplier relating to the Arrangement. Supplier will be solely responsible for performing all services and providing all supplies under the Arrangement. You agree not to hold Owner (if different from Supplier) or any assignee of this Agreement responsible for Supplier’s obligations under the Arrangement. As a convenience to you, we will provide you with one invoice covering amounts owing under this Agreement and the Arrangement. If necessary, Supplier’s obligations to you under the Arrangement may be assigned by us. You have been informed that a surge protector is recommended to protect your electronic investment from harmful high voltage power disturbances. Said surge protectors should have network protection when connected in a network environment. Units that provide network protection are available through UBEO West, LLC. You are responsible for providing manufacturer recommended adequate power supply. Check one of the following: Purchased Has existing Declined and will be responsible for damage caused by not having a surge protector. You agree to pay a monthly supply freight fee to cover the costs of shipping supplies to you. An image/scan is equal to a single sided 8.5” x 11” copy or print. Each month, you are entitled to produce the minimum number of images/scans shown on page 1 of this Agreement for each applicable image/scan type. Regardless of the number of images/scans made, you will never pay less than the minimum Payment. You agree to provide periodic meter readings on the Equipment. If at any time during the term of this Agreement meter readings are not collected electronically there will be a $5 fee assessed per device, per month for the term of this Agreement or until the meter readings are set-up electronically. You agree to pay the applicable overage charge for each metered image/scan that exceeds the applicable minimum number of images/scans. Images/scans made on equipment marked as not financed under this Agreement will be included in determining your image/scan and overage charges. At the end of the first year of this Agreement, and once each successive 12-month period thereafter, the maintenance and supplies portion of the Payment and the overage charges may be increased by a maximum of 15% of the existing payment or charge. If you have multiple devices at the installation address, which use the same supplies provided under this Agreement, all devices using the same supplies must be covered under an active agreement with Supplier. UBEO West, LLC agrees not to disclose any customer information to manufacturers or competitors that is not required by law.

14. EXCLUSIONS: Maintenance service under the Arrangement is contingent upon proper use of the device. The Arrangement does not include: a) Repairs resulting from causes other than normal use; your willful act, use of any paper stock that does not meet device specifications, negligence or misuse including, without limitation, damage to any part or mechanisms and/or use or supplies or spare parts not manufactured and/or use or supplies or spare parts not manufactured by the original equipment manufacturer and which cause abnormally high service calls or service problems; accident, transportation, failure of electrical power, air conditioning or humidity control related problems, acts of nature (fire , flood etc.), theft, or any other unusual circumstance. b) Repairs made necessary by service performed by personnel other than UBEO West, LLC representative. c) Work which you request to be performed outside regular business hours. d) Reconditioning or modification to the Equipment except those specified by UBEO West, LLC’s Technical Service Department to assure greater performance of the Equipment. e) Any and all work related to data flow between the covered device and your computers, software or computer network; or work on your computers, software or computer network independent of the Equipment. f) Repairs to the Equipment that is past the manufactures end of service life. 36241 (2017) (v2) Page 2 of 2 Rev. 11/03/2022

Item # 5.

Lease Pricing per
Month
New Model Location Unit Price CFU/CA
B
Finisher/
Tray
Fax Punch Total
Lease
BW Rate CLR Rate BW
Volume
CLRVolume
SVCCost
Everything
Total
C5850 Mail Room $ 155.98 $ 26.47 $ 7.70 $ 0.0074 $ 0.0500 800 600 $ 35.92 226.07 C5850 Main Printer $ 155.98 $ 26.47 $ 16.89 $ 11.27 $ 9.52 $ 0.0074 $ 0.0500 800 600 $ 35.92 256.05C3835 PD Dispatch $ 122.83 $ 20.43 $ 16.89 $ 11.27 $ 0.0090 $ 0.0620 300 150 $ 12.00 183.42C3835 Firehouse 5 Main $ 122.83 $ 20.43 $ 16.89 $ 0.0090 $ 0.0620 300 150 $ 12.00 172.15IC 1127C PD Dispatch $ 12.72 Standard $ 0.0200 $ 0.1800 300 150 $ 33.00 45.72IC 1127C PD Dispatch $ 12.72 Standard $ 0.0200 $ 0.1800 200 50 $ 13.00 25.72IC 1127C / or Service Next to Squadroom $ 12.72 Standard $ 0.0200 $ 0.1800 200 50 $ 13.00 25.72IC 1127C Detectives Printer $ 12.72 Standard $ 0.0200 $ 0.1800 200 50 $ 13.00 25.72E50145/ or Service Squadroom $ 15.01 $ 0.0150 200 50 $ 3.00 18.01E55040dn Engineering $ 17.52 $ 0.0120 $ 0.0800 200 50 $ 6.40 23.92C357 Finance Vault $ 40.09 Standard $ 0.0137 $ 0.0780 200 50 $ 6.64 46.73C357 Firehouse 1$ 40.09 Standard $ 0.0137 $ 0.0780 200 50 $ 6.64 46.73C357 Firehouse 2$ 40.09 $ 7.02 Standard $ 0.0137 $ 0.0780 200 50 $ 6.64 53.75C357 Firehouse 5 BC $ 40.09 Standard $ 0.0137 $ 0.0780 200 50 $ 6.64 46.73C357 Animal Control $ 40.09 Standard $ 0.0137 $ 0.0780 200 50 $ 6.64 46.73HP DJ Owned Flat 50 15 58.33 58.33Total $ 841.48 $ 100.82 $ 58.37 $ 22.54 $ 9.52 $ 1032.73 $ 268.77 $ 1,301.50

Item # 5.

This Equipment Schedule A is to be attached to and become part of the item description for the Agreement. Dated_____________________ by and between the undersigned and Ray Morgan Company Model # Serial # Ownership Location Address City Zip Start Meter Pool # Covered Copies
Overage
Rate Start Meter Pool # Covered Copies
Overage
Rate
Canon IR C5850 TBD Lessor Mail Room 125 E Main St. Grass Valley 95945 BW 1 Zero $0.00740 CLR 1 Zero $0.0500 Canon IR C5850 TBD Lessor Main Printer 125 E Main St. Grass Valley 95945 BW 1 Zero $0.00740 CLR 1 Zero $0.0500 Canon IR C3835 TBD Lessor PD Dispatch 129 S Auburn St Grass Valley 95945 BW2 Zero $0.00900 CLR 2 Zero $0.0620 Canon IR C3835 TBD Lessor Firehouse 5 Main 129 S Auburn St Grass Valley 95945 BW2 Zero $0.00900 CLR 2 Zero $0.0620 Canon imageCLASS MF 1127C TBD Lessor PD Dispatch 129 S Auburn St Grass Valley 95945 BW3 Zero $0.02000 CLR 3 Zero $0.1800 Canon imageCLASS MF 1127C TBD Lessor PD Dispatch 129 S Auburn St Grass Valley 95945 BW3 Zero $0.02000 CLR 3 Zero $0.1800 Canon imageCLASS MF 1127C TBD Lessor Next to Squadroom 129 S Auburn St Grass Valley 95945 BW3 Zero $0.02000 CLR 3 Zero $0.1800 Canon imageCLASS MF 1127C TBD Lessor Detectives Printer 129 S Auburn St Grass Valley 95945 BW3 Zero $0.02000 CLR 3 Zero $0.1800 HP E50145dn TBD Lessor Squadroom 129 S Auburn St Grass Valley 95945 BW 4 Zero $0.01500 HP E55040dn TBD Lessor Engineering 125 E Main St. Grass Valley 95945 BW 4 Zero $0.01500 CLR 4 Zero $0.0780 Canon IR C357 TBD Lessor Finance Vault 125 E Main St. Grass Valley 95945 BW 5 Zero $0.01370 CLR 4 Zero $0.0780 Canon IR C357 TBD Lessor Firehouse 1 472 Brighton St Grass Valley 95945 BW 5 Zero $0.01370 CLR 4 Zero $0.0780 Canon IR C357 TBD Lessor Firehouse 2 213 Sierra College Dr Grass Valley 95945 BW 5 Zero $0.01370 CLR 4 Zero $0.0780 Canon IR C357 TBD Lessor Firehouse 5 BC Office 125 E Main St. Grass Valley 95945 BW 5 Zero $0.01370 CLR 4 Zero $0.0780 Canon IR C357 TBD Lessor Animal Control 556 Freeman Lane Suite B Grass Valley 95945 BW 5 Zero $0.01370 CLR 4 Zero $0.0780 This Equipment Schedule A is herby Verified as correct by the undersigned Lessee, who acknowledges receipt of a copy:

Dated: ______________ Customer: ________________________ Signature: ___________________________ Title:____________________ Print Name: ____________________________________________

CUSTOMER ACCEPTANCE
Agreement Number
EQUIPMENT INFORMATION Black and White Color Pool

Item # 5.

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. 36251 Page 1 of 2 Rev. 11/03/2022

STATE AND LOCAL GOVERNMENT ADDENDUM (AK, AZ, CA, CO, HI, ID, MT, NV, NM, OR, UT, WA, WY) Addendum to Agreement # 2961612 and any future supplements/schedules thereto, between City of Grass Valley, as Customer (“Customer”) and UBEO West, LLC, as Lessor.

The words “you” and “your” refer to Customer. The words “we” and “us” refer to Lessor. In the event of any conflict between the terms and conditions of the Agreement and this Addendum, the terms and conditions of this Addendum shall control, and in the event of any conflict between the general provisions of this Addendum and any provision of this Addendum that expressly applies to you only if you are a political subdivision, county, city, or school district of specific state (“State-Specific Provision”), then the State Specific Provision shall control.

1. The parties wish to amend the above-referenced Agreement by adding the following language:

REPRESENTATIONS AND WARRANTIES OF CUSTOMER: You hereby represent and warrant to us that: (i) you have been duly authorized under the Constitution and laws of the applicable jurisdiction and by a resolution or other authority of your governing body to execute and deliver this Agreement and to carry out your obligations hereunder; (ii) all legal requirements have been met, and procedures have been followed, including public bidding, in order to ensure the enforceability of this Agreement; (iii) this Agreement is in compliance with all laws applicable to you, including any debt limitations or limitations on interest rates or finance charges; (iv) the Equipment will be used by you only for essential governmental or proprietary functions of you consistent with the scope of your authority, will not be used in a trade or business of any person or entity, by the federal government or for any personal, family or household use, and your need for the Equipment is not expected to diminish during the term of this Agreement; (v) you have funds available to pay Payments until the end of your current appropriation period, and you intend to request funds to make Payments in each appropriation period, from now until the end of the term of this Agreement; and (vi) your exact legal name is as set forth on page one of this Agreement.

INITIAL TERM AND RENEWAL TERM(S): The term of the Agreement consists of an initial term beginning on the date we pay Supplier and ending at the end of your fiscal year in which we pay Supplier, and a series of renewal terms, each co-extensive with your fiscal year. Except to the extent required by applicable law, if you do not exercise your right to terminate the Agreement under the Non-Appropriation or Renewal paragraph as of the end of any fiscal year, the Agreement will be deemed automatically renewed for the next succeeding renewal term.

An election by you to terminate the Agreement under the Non-Appropriation or Renewal paragraph is not a default.

Notwithstanding anything to the contrary set forth in the Agreement, if we cancel the Agreement following a default by you, we may require that you pay the unpaid balance of Payments under the Agreement through the end of your then-current fiscal year, but we may not require you to pay future Payments due beyond that fiscal year or the anticipated residual value of the Equipment. If we sell the Equipment following a default by you, you will not be responsible for a deficiency, except to the extent of our costs of repossession, moving, storage, repair and sale, and our attorneys’ fees and costs.

NON-APPROPRIATION OR RENEWAL: If either sufficient funds are not appropriated to make Payments or any other amounts due under this Agreement or (to the extent required by applicable law) this Agreement is not renewed either automatically or by mutual ratification, this Agreement shall terminate and you shall not be obligated to make Payments under this Agreement beyond the then-current fiscal year for which funds have been appropriated. Upon such an event, you shall, no later than the end of the fiscal year for which Payments have been appropriated or the term of this Agreement has been renewed, deliver possession of the Equipment to us. If you fail to deliver possession of the Equipment to us, the termination shall nevertheless be effective but you shall be responsible, to the extent permitted by law and legally available funds, for the payment of damages in an amount equal to the portion of Payments thereafter coming due that is attributable to the number of days after the termination during which you fail to deliver possession and for any other loss suffered by us as a result of your failure to deliver possession as required. You shall notify us in writing within seven days after (i) your failure to appropriate funds sufficient for the payment of the Payments or (ii) to the extent required by applicable law, (a) this Agreement is not renewed or (b) this Agreement is renewed by you (in which event this Agreement shall be mutually ratified and renewed), provided that your failure to give any such notice under clause (i) or (ii) of this sentence shall not operate to extend this Agreement or result in any liability to you.

SUPPLEMENTS; SEPARATE FINANCINGS: To the extent applicable, in the event that the parties hereafter mutually agree to execute and deliver any supplement or schedule (“Supplement”) under the above-referenced Agreement, such Supplement, as it incorporates the terms and conditions of the Agreement, shall be a separate financing distinct from the Agreement or other Supplements thereto. Without limiting the foregoing, upon the occurrence of an event of default or a non-appropriation event with respect to the Agreement or a Supplement (each, a separate “Contract”), as applicable, we shall have the rights and remedies specified in the Agreement with respect to the Equipment financed and the Payments payable under such Contract, and we shall have no rights or remedies with respect to Equipment financed or Payments payable under any other Contract unless an event of default or non-appropriation event has also occurred under such other Contract.

2. The parties wish to amend the above-referenced Agreement by restating certain language as follows:

Any provision in the Agreement stating that you shall indemnify and hold us harmless is hereby amended and restated as follows: “You shall not be required to indemnify or hold us harmless against liabilities arising from this Agreement. However, as between you and us, and to the extent permitted by law and legally available funds, you are responsible for and shall bear the risk of loss for, shall pay directly, and shall defend against any and all claims, liabilities, proceedings, actions, expenses, damages or losses arising under or related to the Equipment, including, but not limited to, the possession, ownership, lease, use or operation thereof, except that you shall not bear the risk of loss of, nor pay for, any claims, liabilities, proceedings, actions, expenses, damages or losses that arise directly from events occurring after you have surrendered possession of the Equipment in accordance with the terms of this Agreement to us or that arise directly from our gross negligence or willful misconduct.”
Any provision in the Agreement stating that the Agreement is governed by a particular state’s laws and you consent to such jurisdiction and venue is hereby amended and restated as follows: “This Agreement will be governed by and construed in accordance with the laws of the state where you are located. You consent to jurisdiction and venue of any state or federal court in such state and waive the defense of inconvenient forum.” Any provision in the Agreement stating this Agreement supersedes any invoice and/or purchase order is hereby amended and restated as follows: “You agree that the terms and conditions contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us regarding the Equipment and which supersedes any purchase order, invoice, request for proposal, response or other related document.” Any provision in the Agreement stating that this Agreement shall automatically renew unless the Equipment is purchased, returned or a notice requirement is satisfied is hereby amended and restated as follows: “Unless the purchase option is $1.00 or $101.00, you agree to send us written notice at least 30 days before the end of the final renewal term that you want to purchase or return the Equipment, and you agree to so purchase or return the Equipment not later than the end of the final renewal term. If you fail to so purchase or return the Equipment at or before the end of the final renewal term, you shall be a holdover tenant with respect to this Agreement and the Equipment, and this Agreement shall renew on a month-to-month basis under the same terms hereof until the Equipment has been purchased or returned.”
Any provision in the Agreement stating that we may assign this Agreement is hereby amended and restated as follows: “We may sell, assign, or transfer this Agreement without notice to or consent from you, and you waive any right you may have to such notice or consent.”
Any provision in the Agreement stating that you grant us a security interest in the Equipment to secure all amounts owed to us under any agreement is hereby amended and restated as follows: “To the extent permitted by law, you grant us a security interest in the Equipment to secure all amounts you owe us under this Agreement and any supplements hereto. You authorize and ratify our filing of any financing statement(s) and the naming of us on any vehicle title(s) to show our interest.”
Any provision in the Agreement stating that a default by you under any agreement with our affiliates or other lenders shall be an event of default under the Agreement is hereby amended and restated as follows: “You will be in default if: (i) you do not pay any Payment or other sum due to us under this Agreement when due or you fail to perform in accordance with the covenants, terms and conditions of this Agreement; (ii) you make or have made any false statement or misrepresentation to us; or (iii) you dissolve, liquidate, terminate your existence or are in bankruptcy.

Any provision in the Agreement stating that you shall pay our attorneys’ fees is hereby amended and restated as follows: “In the event of any dispute or enforcement of rights under this Agreement or any related agreement, you agree to pay, to the extent permitted by law and to the extent of legally available funds, our reasonable attorneys’ fees (including any incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency fee.” Any provision in the Agreement requiring you to pay amounts due under the Agreement upon the occurrence of a default, failure to appropriate funds or failure to renew the AGREEMENT NO.
2961612

Item # 5.

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. 36251 Page 2 of 2 Rev. 11/03/2022
Agreement is hereby amended to limit such requirement to the extent permitted by law and legally available funds.

3. If your end-of-term option is the purchase of all Equipment for $1.00 or $101.00, the following applies: Unless otherwise required by law, upon your acceptance of the Equipment, title to the Equipment shall be in your name, subject to our interest under this Agreement; provided, however, that if you are a political subdivision of the State of Colorado, and if your end-of-term option is the purchase of all Equipment for $1.00 or $101.00, title to the Equipment shall be in our name, subject to your interest under the Agreement.

4. With respect to any “Financed Items,” the following provisions shall be applicable to such Financed Items:

This Addendum concerns the granting to you of certain software and/or software license(s) (“Licensed Software”), the purchase by you of certain software components, including but not limited to, software maintenance and/or support (“Products”) and/or the purchase by you of certain implementation, integration, training, technical consulting and/or professional services in connection with software (“Services”) (collectively, the “Financed Items”) from software licensor(s) and/or supplier(s) (collectively, the “Supplier”), all as further described in the agreement(s) between you and Supplier (collectively, the “Product Agreement”). For essential governmental purposes only, you have requested and we have agreed that instead of you paying the fees pursuant to the Product Agreement to Supplier for the Financed Items, we will satisfy your obligation to pay such fees to Supplier, and in consideration thereof, you shall repay the sums advanced by us to Supplier by promptly making certain installment payments to us, which are included in the Payments set forth in the Agreement.

To the extent permitted by law, you grant us a security interest in the license(s), including without limitation, all of your rights in the Licensed Software granted thereunder, the Products, all rights to payment under the Product Agreement, the Financed Items, and all proceeds of the foregoing to secure all amounts you owe us under this Agreement. You authorize and ratify our filing of any financing statement(s) to show our interest.

Ownership of any Licensed Software shall remain with Supplier thereof. All Financed Items shall be provided by a Supplier unrelated to us, and your rights with respect to such Financed Items shall be governed by the Product Agreement between you and Supplier, which shall not be affected by this Agreement. IN NO EVENT SHALL WE HAVE ANY

OBLIGATION TO PROVIDE ANY FINANCED ITEMS, AND ANY FAILURE OF SUPPLIER

TO PROVIDE ANY FINANCED ITEMS SHALL NOT EXCUSE YOUR OBLIGATIONS TO US IN ANY WAY. YOU HAVE SELECTED SUPPLIER AND THE FINANCED ITEMS BASED UPON YOUR OWN JUDGMENT. WE DO NOT TAKE RESPONSIBILITY FOR THE INSTALLATION OR PERFORMANCE OF THE FINANCED ITEMS. SUPPLIER IS

NOT AN AGENT OF OURS AND WE ARE NOT AN AGENT OF SUPPLIER, AND

NOTHING SUPPLIER STATES OR DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU WILL MAKE ALL PAYMENTS UNDER THIS AGREEMENT

REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY SUPPLIER,

LICENSOR OR MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO

PROVIDE SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, AS TO THE

FINANCED ITEMS COVERED BY THE PRODUCT AGREEMENT AND TAKE

ABSOLUTELY NO RESPONSIBILITY FOR MERCHANTABILITY OR FITNESS FOR

ANY PARTICULAR PURPOSE OR AS TO ANY PATENT, TRADEMARK OR

COPYRIGHT INFRINGEMENT, CONDITION, QUALITY, ADEQUACY, TITLE, DATA

ACCURACY, SYSTEM INTEGRATION, FUNCTION, DEFECTS OR ANY OTHER ISSUE IN REGARD TO THE FINANCED ITEMS. YOU HEREBY WAIVE ANY CLAIM (INCLUDING ANY CLAIM BASED ON STRICT LIABILITY OR ABSOLUTE LIABILITY IN

TORT) THAT YOU MAY HAVE AGAINST US FOR ANY LOSS, DAMAGE (INCLUDING,

WITHOUT LIMITATION, LOSS OF PROFITS, LOSS OF DATA OR ANY OTHER

DAMAGES) OR EXPENSE CAUSED BY THE FINANCED ITEMS COVERED BY THE

PRODUCT AGREEMENT OR A TERMINATION OF THE FINANCED ITEMS PURSUANT

TO AN EVENT OF DEFAULT, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE, LOSS, EXPENSE OR COST.

The following shall be additional events of default under the Agreement: (i) you fail to perform in accordance with the covenants, terms and conditions of the Product Agreement, or (ii) the Product Agreement is terminated, suspended, materially restricted or limited.

The following shall be additional remedies we have for your default under the Agreement: We shall have the right to: (a) cause the termination of the Financed Items and you irrevocably consent to such termination of the Financed Items by Supplier; and (b) require you to immediately stop using the Financed Items (regardless of whether you are in default under the Product Agreement) and you shall, at our option, either deliver to us a certification executed by a duly authorized officer certifying that you have ceased use of the Financed Items or deliver the Financed Items to a location designated by us. In the event you are entitled to transfer the right to use the Financed Items to any third party, you hereby agree to transfer any such right to use the Financed Items to any third party selected by us and acknowledge that you shall have no right to fees payable by any third party in connection with such transfer. However, we shall not be required to mitigate our damages caused by a default by transferring any Financed Items to a third party.

5. If you are a political subdivision of the State of Arizona, the following applies: We understand that you may cancel the Agreement within three years after the start date of the Agreement if any person significantly involved in negotiating, drafting, securing or obtaining the Agreement for or on your behalf becomes, during the term of the Agreement, our employee or agent or becomes, during the term of the Agreement, a consultant to us with respect to the subject matter of the Agreement.

6. If you are a school district in the State of California and your end-of-term option is the purchase of all Equipment for $1.00 or $101.00, the following applies: You will be deemed to have acquired title to the Equipment from the Supplier on the date we pay for it, and you hereby sell, transfer and convey the Equipment to us on that date. You represent to us that the resolution of your governing body authorizing the execution and delivery of the Agreement contained a finding that the Equipment is a major item of equipment or data processing equipment and that the sale and leaseback of the Equipment was the most economical means of providing the Equipment to you.

7. If you are a political subdivision of the State of Idaho, the following applies: If you are required under the Agreement to make any payments to us (other than a Payment) during any fiscal year during the term of the Agreement in the event of (a) a late payment charge for Payments, (b) an advance by us which you are required to repay, (c) an indemnity payment you owe to us, or (d) any other additional payment obligation you owe to us under the Agreement (collectively, the “Additional Payments”), the Additional Payments shall be payable solely from legally appropriated funds available for such fiscal year (“Available Funds”). To the extent Available Funds are not available for such fiscal year for payment of the Additional Payments, then the Additional Payments shall be subject to appropriation for the following fiscal year, or the fiscal year following the final fiscal year of the term of the Agreement, if the Additional Payment was incurred in the final fiscal year of the term of this Agreement. Failure to so appropriate the Additional Payments for the following fiscal year in each such case shall be a non-appropriation described in the NonAppropriation or Renewal paragraph of the Agreement, providing the remedies to us for such an event in said paragraph. You will not be entitled to prepay the Agreement or to exercise your option to purchase the Equipment at the end of the term of the Agreement so long as any Additional Payments are outstanding and unpaid.

8. If you are a political subdivision of the State of Nevada, the following applies: You represent to us that, to the extent required by applicable law (a) the Agreement has been approved by the Executive Director of the Nevada Tax Commission, (b) the Agreement was approved by resolution of your governing body, and such resolution was approved by twothirds of the members of such governing body, and (c) the resolution approving the Agreement was in form that complies with Nevada Revised Statues Section 350.087, including the required findings of fact, and was published in accordance with the requirements of Section 350.087. To the extent required by applicable law, you agree to update your plan for capital improvements in accordance with the requirements of Nevada Revised Statutes Section 350.091.

By signing this Addendum, Customer acknowledges the applicable changes noted above are incorporated by reference into the Agreement. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. Customer has caused this Addendum to be executed by its duly-authorized officer as of the date below.

UBEO West, LLC
Lessor Customer
X
Signature Signature

Title Date Title Date

Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Nevada County Transportation Commission - RSTP Allocation Request CEQA: Not a Project
Recommendation: That Council authorize the Mayor to execute a Resolution requesting Regional Surface Transportation Program Funds for street rehabilitation improvements.

Prepared by: Bjorn P. Jones, City Engineer
Council Meeting Date: 2/14/2023 Date Prepared: 2/9/2023 Agenda: Consent
Background Information: Title 23-Section 133 of the Federal Surface Transportation Program permits the use of Regional Surface Transportation Program (RSTP) funds for construction of street improvements. The Nevada County Transportation Commission (NCTC) manages the RSTP for Nevada County. The City of Grass Valley currently has approximately $300,000 available to allocate to street improvement projects.

The City has identified the need for RSTP for construction funding of the planned 2022 Annual Street Rehabilitation Project to complete street repair and resurfacing of various streets in the Race Street neighborhood.

Staff requests that Council authorize the Mayor to execute the attached resolution, requesting Regional Surface Transportation Program funds for construction of street improvement projects as described above. Upon execution of the resolution, staff will submit a claim form to NCTC with the resolution attached per NCTC’s Policies and Procedures Manual.

Council Goals/Objectives: Execution of the proposed Resolution executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – City Infrastructure Investment.

Fiscal Impact: Supplementing street rehab project budgets with RSTP funds will enable the project scope and area to be expanded.

Funds Available: N/A Account #: 300-406-61330
Reviewed by: __ City Manager

Item # 6.

RESOLUTION NO. 2023-04
C:\Users\MeetingsOfficeUser4\AppData\Local\Temp\tmpFE44.tmp

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY REQUESTING

THE NEVADA COUNTY TRANSPORTATION COMMISSION ALLOCATE REGIONAL SURFACE TRANSPORTATION PROGRAM FUNDS FOR FISCAL YEAR 2022/23 WHEREAS, Title 23-Section 133 of the Federal Surface Transportation Program permits the use of Regional Surface Transportation Program (RSTP) funds for construction of a variety of transportation improvement projects; and
WHEREAS, the Nevada County Transportation Commission (NCTC) manages the RSTP for Nevada County; and
WHEREAS, RSTP funds for the maintenance of roadways and pedestrian improvements are available for allocation to the City; and
WHEREAS, the City of Grass Valley is requesting $300,000 in RSTP funds; and WHEREAS, the proposed projects are consistent with adopted plans and programs and are in conformity with the Regional Transportation Plan; and WHEREAS, the proposed projects were included in the City’s Capital Improvement Program of which public comment was solicited and encouraged.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:

1. That the foregoing statements are true and correct; and

2. That $300,000 in available RSTP funds be allocated towards the 2022 Annual Street Rehabilitation Project.

3. That the City Engineer of the City of Grass Valley, or his designated representative, is hereby authorized to submit claim forms to NCTC for the allocation and payment of $300,000 in RSTP funds for the maintenance of roadways and pedestrian improvements.

4. That these allocation requests and funding will be used as specified.

ADOPTED as a Resolution by the City Council of the City of Grass Valley at a regular meeting thereof held on the 14
th day of February 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Item # 6.

RESOLUTION NO. 2023-04
C:\Users\MeetingsOfficeUser4\AppData\Local\Temp\tmpFE44.tmp _______________________________
Jan Arbuckle, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ _______________________________ Michael G. Colantuono, CITY ATTORNEY Taylor Day, CITY CLERK

Item # 6.

City of Grass Valley
City Council
Agenda Action Sheet
Title: A resolution authorizing the submittal of the Regional Early Action Planning Grant Program (REAP 2.0) to State of California Department of Housing and Community Development for an infrastructure grant in support of housing.

CEQUA: Not a Project
Recommendation: That Council adopt the attached resolution and authorize the Mayor to sign said resolution.

Prepared by: Thomas Last, Community Development Director Council Meeting Date: 2/08/2023 Date Prepared: 2/14/2023 Agenda: Consent
Background Information: On December 29, 2022, staff applied for a $2,000,000 infrastructure grant. This funding, REAP 2.0, is part of a larger sum of funds set aside by the state to support new housing. If approved the funds would supplement the costs of a planned sewer lift station and force main (project) in the recently annexed land south of the city (Berriman Ranch south of McKnight Crossing Shopping Center). The project has been designed and is considered shovel ready. August 2022 estimates for construction were approximately $2,800,000 (almost triple the original anticipated costs from 2020). The project is within the City’s wastewater Capital Improvement Program and needed to support the new housing proposed in Berriman Ranch. Both the City and property owner would provide remaining funds to construct the project.

As part of this grant, the City Council must adopt the attached resolution to support the application. The state extended the deadline to submit the resolution to midFebruary because of the short application time frame provided last year.

Council Goals/Objectives: This action implements the goals and projects in the Strategic Plan associated with expediting housing projects, improving livability and encouraging economic development, and having a diverse, sustainable economy.

Fiscal Impact: Approval of this resolution has no direct fiscal impact. If awarded the grant, the remaining funds for the construction of sewer lift station would be shared between City impact fees and the property owner.

Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: Resolution 23-03

Item # 7.

Resolution 23-03
City of Grass Valley

A RESOLUTION OF THE CITY OF GRASS VALLEY AUTHORIZING SUBMITTAL OF

AN APPLICATION FOR THE REGIONAL EARLY ACTION PLANNING GRANTS PROGRAM (REAP 2.0)
A necessary quorum and majority of the City Council of the City of Grass Valley a Rural Entity (“Applicant”) hereby consents to, adopts and ratifies the following resolution:

A. WHEREAS the Department is authorized to provide up to $30,000,000 to Rural Entities (“Applicant”) listed in Health and Safety Code Section 50515.08, subdivisions (a)(1)-(6) under the Regional Early Action Planning grants program (REAP 2.0), as detailed in Health and Safety Code Section 50515.08-10.

B. WHEREAS the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability on July 26, 2022, for REAP 2.0 grants available to Rural Entities.

C. WHEREAS Applicant is a Rural Entity eligible to submit a Request for Funds pursuant to Health and Safety Code Section 50515.08(c) to develop and accelerate the implementation of the requirements described in Health and Safety Code section 50515.08(c)(1).

D. WHEREAS the Department shall approve the Request for Funds, subject to the terms and conditions of Eligibility, Guidelines, NOFAs, Program requirements, and the Standard Agreement by and between the Department and REAP 2.0 Grant Recipients.

NOW THEREFORE BE IT RESOLVED THAT:

1. The City of Grass Valley is hereby authorized and directed to request an allocation of funds not to exceed $ 2,000,000 (the amount allocated pursuant to Health and Safety Code section 50515.07(a) consistent with the methodology described in 50515.09(a)).

2. The Community Development Director is authorized to execute the Request for Funds, on behalf of the City of Grass Valley as required by the Department for receipt of REAP 2.0 funds.

3. When the City of Grass Valley receives an allocation of REAP 2.0 funds in the authorized amount of $ 2,000,000 from the Department pursuant to the above referenced Request for Funds, it represents and certifies that it will use all such funds only for eligible activities as set forth in Health and Safety Code section 50515.08(c)(1), as approved by the Department and in accordance with all REAP 2.0 requirements, guidelines, all applicable state and federal statutes, rules, regulations, and the StandardAgreement executed by and between the Applicant, City of Grass Valley, and the Department.

4. The Community Development Director is authorized to enter into, execute, and deliver a State of California Standard Agreement for the amount of $2,000,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the REAP 2.0

Item # 7.

Allocation, the City of Grass Valley obligations related thereto and all amendments the Department deems necessary and in accordance with REAP 2.0.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Grass Valley this14th day of February 2023 by the following vote:

AYES: Council Member
NOES: Council Member
ABSENT: Council Member
ABSTAINING: Council Member
________________________
Jan Arbuckle, Mayor

ATTEST:
___________________________
Taylor Day, City Clerk
APPROVAL AS TO FORM:
______________________________
Michael Colantuono, City Attorney

Item # 7.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Job Description Approval - Community Development Director Recommendation: That Council approve a revised job description for the position of the Community Development Director.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 02/14/2023 Date Prepared: 02/09/2023 Agenda: Consent
Background Information: With the soliciting of a replacement for the Community Development Director, staff is looking to update the existing job description to reflect current requirements. The updated job description for the Community Development Director is attached for Council review and approval.

Council Goals/Objectives: This action executes portions of work tasks towards achieving/maintaining Strategic Plan objectives of Productive and Efficient Workforce.

Fiscal Impact: There would be no significant salary impacts as this would fill a vacant position.

Funds Available: Yes Account #: Various
Reviewed by: Tim Kiser, City Manager
Attachments:

1. Job Descriptions for Community Development Director

Item # 8.

City of Grass Valley

JOB DESCRIPTION
Community Development Director
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.

Department: Community Development Director FLSA Status: Exempt Reports To: City Manager Unit: Contract (At Will)
SUMMARY OF JOB PURPOSE Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

This is a full-time, salaried, executive level position in the Community Development Department. The Community Development Director is the manager of the Community Development Department, serving at the pleasure of the City Manager on a contract basis (at will), and receives administrative direction from the City Manager.

Under the administrative direction of the City Manager, this position plans, directs, manages and evaluates the activities, operations, and staff of the Community Development Department; provides expert professional assistance and support to the City Manager, City Council, Planning Commission and Department Heads. The Community Development Director coordinates activities with other City officials, departments, outside agencies, contractors, organizations and the public; establishes department goals, objectives, policies and procedures; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS
The Director of Development Services is the Department Head level class responsible for the overall operation of the City’s Development Services Department, including Planning, Building Services and Housing operations. This classification is distinguished from the next higher class of City Manager in that the latter has overall responsibility for administering the City’s operations.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct and indirect supervision over management, professional, technical and office support personnel.

ESSENTIAL FUNCTIONS The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Item # 8.

City of Grass Valley

JOB DESCRIPTION
Community Development Director
2 1. Directs and participates in all advanced and current planning, building, housing and design review activities for the City; directs and participates in the maintenance and update of the City’s General Plan.

2. Plans, organizes, assigns, directs, reviews and evaluates the activities, operations, and staff within the Community Development Department, including Planning, Building and Code Compliance.

3. Responsible for overseeing development plans, building inspections and permits, code enforcement, environmental studies and the housing programs.

4. Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the Community Development Department.

5. Confers with and provides professional assistance to City staff members on Community Development matters.

6. Establishes, within City policy, appropriate service and staffing levels; allocates resources accordingly.

7. Plans, directs and coordinates, through subordinate managers, the department’s work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility.

8. Directs building plan review and inspection activities.

9. Reviews and prepares recommendations on all commercial, industrial and residential developments and redevelopment projects; coordinates the processing of all Community Development planning projects through project completion; consults with developers, engineers, architects, outside agencies and others regarding proposed development plans.

10.Coordinates procedures for developing and implementing an efficient project review and project permitting process among the two divisions, as well as with affected outside agencies.

11. Analyzes plans for major development projects for compliance with the City’s goals and policies, regulations and standards, and General Plan; reviews plans and studies that affect the City of Grass Valley and projects within surrounding jurisdictions or those proposed by other regional agencies.

Item # 8.

City of Grass Valley

JOB DESCRIPTION
Community Development Director
3 12. Periodically prepares and/or coordinates the preparation of environmental assessments and impact reports; makes recommendations on the impacts and mitigation measures for major development projects.

13. Conducts special planning, zoning, annexation and environmental studies; prepares related reports.

14. Administers the City’s zoning, subdivision and other land use ordinances and policies; prepares recommendations for revisions of such ordinances to conform to community characteristics and needs.

15. Participates in various professional organizations, and serves on various boards, commissions and committees; attends civic and other community organizations to explain and promote the activities and functions of the department and to establish favorable public relations.

16. Stays abreast of legislation, new trends and innovations in the areas of responsibility.

17. Responds to difficult or sensitive complaints and requests for information from the public, news media and City staff.

18. Attends and makes presentations at council, interagency, committee and other meetings and conferences.

19. Directs, prepares, and oversees the preparation of a wide variety of reports and presentations to the City Council, City Executive Team and outside agencies; reviews press releases and materials for dissemination to the media and public.

20. Provides high level research, analysis and recommendations to the City Manager, Planning Commission and/or City Council on matters relating to policy development, strategies, management planning, project management, departmental, intergovernmental and community problems.

21. Works with community organizations citizen groups in developing and implementing programs to achieve City priorities and solve problems in areas of assignment.

22. Prepares and reviews City Council and/or Planning Commission agenda reports, follows up on policy concerns prior to meetings.

23. Plans, directs, coordinates and implements Code Compliance actions; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems, may take the lead in managing more complex code enforcement cases.

Item # 8.

City of Grass Valley

JOB DESCRIPTION
Community Development Director
4 24. Manages multiple State and Federal grants.

25. Manages consultants that provide specific service to the City related to community development.

KNOWLEDGE, SKILLS AND ABILITIES: The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

1. Administrative principles and methods, including goal setting, program and budget development, implementation and control, personnel management and supervision.

2. City organization and functions; pertinent local, State, and Federal laws, ordinances and rules.

3. Principles and practices of program development and administration.

4. Practices of contract negotiation, preparation and administration.

5. Principles and practices of computer-based project management and project scheduling.

6. Principles and practices of leadership, team building and conflict resolution.

7. Community Development Block Grants.

8. Principles, practices, policies, and procedures of redevelopment and municipal housing rehabilitation programs.

9. Methods and techniques of marketing, advertising, media relations and public relations.

10.English usage, spelling, grammar and punctuation.

11.Modern office practices and technology including personal computer hardware and software.

Item # 8.

City of Grass Valley

JOB DESCRIPTION
Community Development Director
5 Ability to:

1. Plan, organize, assign, direct, review, and evaluate the activities, operations and staff of the Community Development Department.

2. Select, train, motivate and evaluate staff.

3. Develop, implement, and interpret goals, objectives, policies, procedures and work standards.

4. Analyze complex problems, evaluate alternatives and make sound recommendations related to Community Development Department activities.

5. Analyze department support needs and ensure prompt and efficient delivery of service, materials and supplies.

6. Interpret, apply and ensure project compliance with applicable federal, state and local policies, procedures, laws, regulations, codes and ordinances.

7. Develop plans, schedules, specifications and cost estimates for assigned projects; read and interpret design/technical specifications and drawings.

8. Negotiate and administer service contracts.

9. Use and apply principles and practices of budget preparation, financial principles and administration.

10.Prepare clear, concise and accurate reports, correspondence and other written materials including bids and financial information.

11. Establish maintain and foster positive and harmonious working relationships with those contacted in the course of work.

12. Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.

13. Use computer technology and applications in the performance of daily activities.

14. Meet the physical requirements to safely and effectively perform assigned duties.

Item # 8.

City of Grass Valley

JOB DESCRIPTION
Community Development Director
6 Minimum Qualifications:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

1. Equivalent to a bachelor’s degree from an accredited college or university with major course work in public or business administration, urban or urban planning or a closely related field AND six (6) years of progressively responsible experience in regional planning or community development, including at least three (3) years of management experience.

2. A Master’s Degree in public administration, business administration, urban or regional planning, engineering, or a closely related field is highly desirable.

GENERAL QUALIFICATIONS
License Requirements
A valid California Class C driver license or higher is required at the time of appointment.

Individuals who do not meet this requirement due to a disability will be reviewed on a caseby- case basis.

Physical Requirements
Incumbents appointed to this class must have the mobility to work in a standard office or field environment, use standard office equipment and attend off-site meetings; intermittently operate a motor vehicle on surface streets with occasional exposure to weather conditions, and construction and traffic hazards; mobility to traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform fieldwork; intermittently sit at desk for long periods of time; lift light to moderately heavy weights; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone; manual dexterity to operate small equipment, tools and standard office equipment and supplies, and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.).

Working Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances, and in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, substantial heights, vibration, confined

Item # 8.

City of Grass Valley

JOB DESCRIPTION
Community Development Director
7 workspaces, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. The incumbent may be required to work various shifts on evenings, weekends and holidays, and participate in after-hours on-call assignments.

GENERAL
The City reserves the right to revise or change classification duties and responsibilities as the need arises. This description does not constitute a written or implied contract of employment.

I have read and understand the contents of this job description, and I have received a copy of this job description for my records.

Print Name:

Signature: Date:

Adopted:

Revised:

Item # 8.