GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, August 22, 2023 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
MINUTES
Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy
CALL TO ORDER
Meeting called to order at 7:03pm.
PLEDGE OF ALLEGIANCE
Pledge of allegiance led by Mayor Arbuckle.
ROLL CALL
PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle
AGENDA APPROVAL
REPORT OUT OF CLOSED SESSION
No reportable action.
INTRODUCTIONS AND PRESENTATIONS
1. Introduction of City ALS Services and the Emergency Medical Services Captain Fire Chief Mark Buttron introduced the Emergency Medical Services Captain
PUBLIC COMMENT
In person: Robin Davies, Brenda English, Karen, Kathy, Paul Cottington.
CONSENT ITEMS
Motion made to approve consent as submitted by Councilmember Branstrom, Seconded by Councilmember Caravelli.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
2. Approval of the Regular Meeting Minutes of July 25, 2023.
Recommendation: Council approve minutes as submitted.
3. Local Emergency Proclamation (Winter Storm of February 2023) CEQA: Not a project
Recommendation: To continue the Winter Storm February 24th, 2023 to March 1st, 2023 proclamation declaring a Local State of Emergency
Item # 2.
City of Grass Valley, CA MINUTES August 22, 2023
4. Local Emergency Proclamation (Drought Conditions)
CEQA: Not a Project.
Recommendation: Drought Conditions proclamation declaring a Local State of Emergency
5. International Union of Operating Engineers, Stationery Engineers, Local 39 Memorandum of Understanding – Unit #2 (General Employees) and Unit #3 (Office Technical Employees) – July 1, 2023 – June 30, 2024
CEQA: Not a Project
Recommendation: Adopt Resolution No. 2023–50 & 2023-51 approving the Labor Memorandum of Understanding for a twelve-month period beginning July 1, 2023, through June 30, 2024, between the City of Grass Valley and the International Union of Operating Engineers, Stationery Engineers, Local 39 (Unit 2 and Unit 3).
6. Grass Valley Police Officer’s Association – July 1, 2023 – June 30, 2024 CEQA: Not a Project
Recommendation: Adopt Resolution No. 2023-52 approving the Labor Memorandum of Understanding for a twelve-month period beginning July 1, 2023, through June 30, 2024, between the City of Grass Valley and City of Grass Valley and the Grass Valley Police Officer’s Association (Unit 6).
7. Appointment of Mayor Arbuckle as the voting delegate and Vice Mayor Hodge and Council Member Caravelli as alternates for League of California Cities 2023 Annual Conference meeting
CEQA: Not a Project
Reccomendation: That Council appoint Mayor Arbuckle as the voting delegate and Vice Mayor Hodge and Council Member Caravelli as the alternates for the 2023 League Annual Conference on September 20-22, 2023.
8. Mill Street Parking Lot Construction Project – Contract Award CEQA: Exempt, Class 11 and 32
Recommendation: That Council 1) award a contract for the Mill Street Parking Lot Construction Project to Peter Schack Construction Engineering, 2) authorize the Mayor to execute the construction contract, subject to legal review, and 3) authorize the City Engineer to approve construction change orders for up to 10% of the contract amount.
9. Loma Rica Ranch – Accept Open Space Easement Deed
CEQA: Exempt – Not a Project
Recommendation: That Council 1) accept an Open Space Easement (“Agreement”) across portions of the Loma Rica Ranch property, 2) authorize the City Manager to execute the agreement, subject to legal review and 3) authorize the City Clerk to sign the Certificate of Acceptance for the easement grant deed.
10. 2023 Sewer Main Replacement Project – Rejection of Bids CEQA: Exempt – Section 15301 “Existing Facilities”
Recommendation: That Council reject all bids for the 2023 Sewer Main Replacement Project and authorize immediate re-advertisement of bidding.
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
REORGANIZATION RELATED ITEMS
PUBLIC HEARING
11. Transportation Impact Fees - Public Hearing for Fee Program Updates CEQA: Not a Project
Item # 2.
City of Grass Valley, CA MINUTES August 22, 2023
Recommendation: That Council hold a public hearing and adopt three resolutions; updating the Grass Valley Transportation Impact Fee Program, updating the Regional Transportation Mitigation Fee (RTMF) Program, and authorizing execution of an RTMF agreement and adoption of the RTMF Program Administrative Manual.
City Engineer, Bjorn Jones gave a presentation to Council. Rosanna with GHD gave presentations on GVTIF and RTMF.
Council asked about when fees would be due.
Motion made to adopt three resolutions; updating the Grass Valley Transportation Impact Fee Program, updating the Regional Transportation Mitigation Fee (RTMF) Program, and authorizing execution of an RTMF agreement and adoption of the RTMF Program Administrative Manual.by Councilmember Caravelli, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
ADMINISTRATIVE
12. The Naming of the New Portion of Mill Street
CEQA: Not a Project.
Recommendation: That Council provide direction for naming/branding the newly renovated portion of Mill Street between Neal Street and Main Street.
City Manager, Tim Kiser, gave a presentation.
Council discussed the various name options.
In person public comment: Robin Galvan-Davies, Debbie, Kathy.
Motion made to rename the newly renovated portion of Mill Street between Neal Street and Main Street "Mill Street Plaza" by Vice Mayor Hodge, Seconded by Councilmember Caravelli.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
13. Interim Options for Fire Resiliency and Vegetation Management CEQA: Not a Project.
Recommendation: That Council 1) consider and provide direction to staff on using $400,000 of general fund reserves to hire up to seven seasonal firefighters and allocated a police officer during the winter to operate our vegetation management program; 2) set dates for a public discussion/meeting on a potential Fire Resiliency, Vegetation Management, and Sales Tax; and 3) authorize the Finance Director to make any necessary budget transfers to implement any actions approved by City Council associated with this item.
City Manager, Tim Kiser and Fire Chief Mark Buttron gave presentations.
Council discussed options for holding meetings, combining with Council Meetings, or holding separate meetings at different times during the day. Council asked about fire staffing, why three firefighters are necessary, and about training for vegetation management.
Public Comment: Debbie, Robin Galvan-Davies, Brenda English, Karen, Kathy.
Virtual Public Comment: Matthew Coulter
Council decided to push the items to the September 12th Council Meeting and asked Staff to work towards scheduling public meetings for community feedback.
BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Branstrom visited British Columbia and attended a LAFCO meeting.
Councilmember Ivy had nothing to report. Councilmember Hodge enjoyed the Nevada County
Item # 2.
City of Grass Valley, CA MINUTES August 22, 2023
fair and Californians for the Arts meeting. Councilmember Caravelli attended ERC board meetings and the opening ceremonies at the Nevada County fair. Mayor Arbuckle hosted Monday with the mayor and attended national night out, a conference in North Carolina, and a Nevada County Law Enforcement event. She reminded the public about the upcoming Wildfire Evacuation Meeting at Sierra College on 8/23 and the downtown LOVE walk. She also addressed the relocation of the plaque in Christophers Alley.
ADJOURN
Meeting adjourned at 9:20pm.
__________________________ ___________________________
Jan Arbuckle, Mayor Taylor Day, City Clerk
Adopted on: ____________________
Item # 2.