Grass Valley City Council
September 12, 2023

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, September 12, 2023 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.

Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy

MEETING NOTICE
City Council welcomes you to attend the meetings electronically or in person at the City Hall Council Chambers, located at 125 E. Main St., Grass Valley, CA 95945. Regular Meetings are scheduled at 7:00 p.m. on the 2nd and 4th Tuesday of each month. Your interest is encouraged and appreciated.

This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/channel/UCdAaL-uwdN8iTz8bI7SCuPQ.

Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

Agenda materials, staff reports, and background information related to regular agenda items are available on the City’s website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com, subject to City staff’s ability to post the documents before the meeting.

Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting by calling (530) 274-4390, we are happy to accommodate.

City of Grass Valley, CA AGENDA September 12, 2023

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS

1. City Events Coordinator will give brief introduction and update on City events.

PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after 5pm will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item. There is a time limitation of three minutes per person for all emailed, voicemail, or in person comments, and only one type of public comment per person. For any items not on the agenda, and within the jurisdiction or interest of the City, please come to the podium at this time. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item is announced. When recognized, please begin by providing your name and address for the record (optional).

CONSENT ITEMS -All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action but Council action is required to do so (roll call vote).Unless the Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person.

2. Approval of the Regular Meeting Minutes of August 22, 2023.

Recommendation: Council approve minutes as submitted.

3. Public Works purchase of skid-mounted vacuum and valve turner at a Total Cost of $87,075.00
CEQA: Not a project
Recommendation: Council to authorize the Utilities Director to purchase a WACHS skid-mounted vacuum and valve turning machine from WACHS.

4. Appointment of Councilmember Hodge’s Nominee, Elizabeth Poston, for the Measure E Oversight Committee
CEQA: Not a Project
Recommendation: That the City Council appoint Measure E Oversight Committee member Poston to a term ending December 2026.

City of Grass Valley, CA AGENDA September 12, 2023

5. Extension of the agreement for School Resource Officer services between the City of Grass Valley and Nevada Joint Union High School District CEQA: Not a project
Recommendation: Approve the extension of the agreement to provide School Resource Officer services for Nevada Joint Union High School District

6. Procurement of a Remote-Control Masticator and Flatbed Trailer, Sole Source Procurement Authorization funded by BSCC Proposition 64 Grant CEQA: Not a Project
Recommendation: That Council adopt Resolution No 2023-56 declaring sole source procurement of a remote-controlled masticator and flatbed trailer for the preservation of health and property in accordance with municipal code section

3.08.140 Sole Source Procurement (requires 4/5 roll call vote).

7. Procurement of a 2023 Chevrolet Silverado PPV, fully outfitted, Patrol Vehicle (Park Resource Officer Patrol Vehicle) Sole Source Procurement Authorization, and ‘Zero’ Electric Motorcycle for the Parks Resource Officer funded by BSCC Proposition 64 Grant
CEQA: Not a Project
Recommendation: That Council take the following action: 1) adopt Resolution No 2023-58 authorizing the purchase of a fully outfitted Park Resource Officer Patrol Vehicle without a competitive bid process in accordance with the City’s Municipal Code Section 3.08.140 Sole Source Procurement (requires 4/5 roll call vote); and 2) approve the purchase of an Electric Motorcycle in accordance with the City’s Municipal Code Section 3.08.130.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

8. Updating the City’s Code of Conduct and Meeting Agendas to reflect Civility Pledge CEQA: Not a Project.

Recommendation: That Council consider and provide direction to staff on updating the City’s Code of Conduct and meeting agendas to include a Civility Pledge.

9. Street Rehabilitation Funding and Expenditures – Informational Update CEQA: Exempt – Not a Project
Recommendation: That Council 1) receive an informational update on the sources and amounts of funding available for use on street rehabilitation projects and 2) review an accounting of expenditures on street maintenance projects over the past 20 years and street improvements projects under development.

10. Public meeting to discuss Fire Resiliency and Vegetation Management concerns and consider approving Resolution No. 2023-57 of the City Council of the City of Grass

City of Grass Valley, CA AGENDA September 12, 2023
Valley declaring a Fiscal Emergency relating to combating wildfires and extreme weather conditions.

CEQA: Not a Project.

Recommendation: That Council 1) declare a fiscal emergency due to the lack of necessary funding for fire personnel and land management required to combat wildfires and extreme weather conditions as stated in Resolution No. 2023-57; 2) conduct a public meeting to gain additional input from the community on Fire and Vegetation Management and a potential tax; and 3) develop a schedule of next steps with City Council.

11. Grass Valley Downtown Association Request for 2023 Business Improvement District Allotment
CEQA: Not a Project.

Recommendation: That Council 1) receive a presentation from the Grass Valley Downtown Association (GVDA) request for the distribution of $60,000 of Business Improvement District (BID) Assessment funds; 2) review and approve the proposed distribution of BID Assessment funds; and 3) authorize City to pay the proposed invoice from the GVDA.

12. Direction to staff to prepare a Request for Proposals (RFP) to conduct a feasibility study and a traffic study to support the drafting of an ordinance to incentivize the conversion of under-utilized upper and basement level spaces to residential use within the Town Core (TC) zoning designation.

CEQA: Not a project under CEQA; If directed to prepare an ordinance, the appropriate CEQA review will be completed at that time
Recommendation: That Council direct staff to prepare an RFP for a feasibility study and traffic study to support the drafting of an ordinance that would incentivize conversion of under-utilized upper and basement level spaces to residential use within the TC zoning designation.

BRIEF REPORTS BY COUNCIL MEMBERS

ADJOURN

POSTING NOTICE
This is to certify that the above notice of a meeting of The City Council, scheduled for Tuesday, September 12, 2023 at 7:00 PM was posted at city hall, easily accessible to the public, as of 5:00 p.m. Thursday, September 7, 2023.
_____________________
Taylor Day, City Clerk

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, August 22, 2023 at 7:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES
Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy

CALL TO ORDER
Meeting called to order at 7:03pm.

PLEDGE OF ALLEGIANCE
Pledge of allegiance led by Mayor Arbuckle.

ROLL CALL

PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle

AGENDA APPROVAL

REPORT OUT OF CLOSED SESSION
No reportable action.

INTRODUCTIONS AND PRESENTATIONS

1. Introduction of City ALS Services and the Emergency Medical Services Captain Fire Chief Mark Buttron introduced the Emergency Medical Services Captain

PUBLIC COMMENT
In person: Robin Davies, Brenda English, Karen, Kathy, Paul Cottington.

CONSENT ITEMS
Motion made to approve consent as submitted by Councilmember Branstrom, Seconded by Councilmember Caravelli.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

2. Approval of the Regular Meeting Minutes of July 25, 2023.

Recommendation: Council approve minutes as submitted.

3. Local Emergency Proclamation (Winter Storm of February 2023) CEQA: Not a project
Recommendation: To continue the Winter Storm February 24th, 2023 to March 1st, 2023 proclamation declaring a Local State of Emergency

Item # 2.

City of Grass Valley, CA MINUTES August 22, 2023

4. Local Emergency Proclamation (Drought Conditions)
CEQA: Not a Project.

Recommendation: Drought Conditions proclamation declaring a Local State of Emergency

5. International Union of Operating Engineers, Stationery Engineers, Local 39 Memorandum of Understanding – Unit #2 (General Employees) and Unit #3 (Office Technical Employees) – July 1, 2023 – June 30, 2024
CEQA: Not a Project
Recommendation: Adopt Resolution No. 2023–50 & 2023-51 approving the Labor Memorandum of Understanding for a twelve-month period beginning July 1, 2023, through June 30, 2024, between the City of Grass Valley and the International Union of Operating Engineers, Stationery Engineers, Local 39 (Unit 2 and Unit 3).

6. Grass Valley Police Officer’s Association – July 1, 2023 – June 30, 2024 CEQA: Not a Project
Recommendation: Adopt Resolution No. 2023-52 approving the Labor Memorandum of Understanding for a twelve-month period beginning July 1, 2023, through June 30, 2024, between the City of Grass Valley and City of Grass Valley and the Grass Valley Police Officer’s Association (Unit 6).

7. Appointment of Mayor Arbuckle as the voting delegate and Vice Mayor Hodge and Council Member Caravelli as alternates for League of California Cities 2023 Annual Conference meeting
CEQA: Not a Project
Reccomendation: That Council appoint Mayor Arbuckle as the voting delegate and Vice Mayor Hodge and Council Member Caravelli as the alternates for the 2023 League Annual Conference on September 20-22, 2023.

8. Mill Street Parking Lot Construction Project – Contract Award CEQA: Exempt, Class 11 and 32
Recommendation: That Council 1) award a contract for the Mill Street Parking Lot Construction Project to Peter Schack Construction Engineering, 2) authorize the Mayor to execute the construction contract, subject to legal review, and 3) authorize the City Engineer to approve construction change orders for up to 10% of the contract amount.

9. Loma Rica Ranch – Accept Open Space Easement Deed
CEQA: Exempt – Not a Project
Recommendation: That Council 1) accept an Open Space Easement (“Agreement”) across portions of the Loma Rica Ranch property, 2) authorize the City Manager to execute the agreement, subject to legal review and 3) authorize the City Clerk to sign the Certificate of Acceptance for the easement grant deed.

10. 2023 Sewer Main Replacement Project – Rejection of Bids CEQA: Exempt – Section 15301 “Existing Facilities”
Recommendation: That Council reject all bids for the 2023 Sewer Main Replacement Project and authorize immediate re-advertisement of bidding.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

11. Transportation Impact Fees - Public Hearing for Fee Program Updates CEQA: Not a Project

Item # 2.

City of Grass Valley, CA MINUTES August 22, 2023
Recommendation: That Council hold a public hearing and adopt three resolutions; updating the Grass Valley Transportation Impact Fee Program, updating the Regional Transportation Mitigation Fee (RTMF) Program, and authorizing execution of an RTMF agreement and adoption of the RTMF Program Administrative Manual.

City Engineer, Bjorn Jones gave a presentation to Council. Rosanna with GHD gave presentations on GVTIF and RTMF.

Council asked about when fees would be due.

Motion made to adopt three resolutions; updating the Grass Valley Transportation Impact Fee Program, updating the Regional Transportation Mitigation Fee (RTMF) Program, and authorizing execution of an RTMF agreement and adoption of the RTMF Program Administrative Manual.by Councilmember Caravelli, Seconded by Councilmember Branstrom.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

ADMINISTRATIVE

12. The Naming of the New Portion of Mill Street
CEQA: Not a Project.

Recommendation: That Council provide direction for naming/branding the newly renovated portion of Mill Street between Neal Street and Main Street.

City Manager, Tim Kiser, gave a presentation.

Council discussed the various name options.

In person public comment: Robin Galvan-Davies, Debbie, Kathy.

Motion made to rename the newly renovated portion of Mill Street between Neal Street and Main Street "Mill Street Plaza" by Vice Mayor Hodge, Seconded by Councilmember Caravelli.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

13. Interim Options for Fire Resiliency and Vegetation Management CEQA: Not a Project.

Recommendation: That Council 1) consider and provide direction to staff on using $400,000 of general fund reserves to hire up to seven seasonal firefighters and allocated a police officer during the winter to operate our vegetation management program; 2) set dates for a public discussion/meeting on a potential Fire Resiliency, Vegetation Management, and Sales Tax; and 3) authorize the Finance Director to make any necessary budget transfers to implement any actions approved by City Council associated with this item.

City Manager, Tim Kiser and Fire Chief Mark Buttron gave presentations.

Council discussed options for holding meetings, combining with Council Meetings, or holding separate meetings at different times during the day. Council asked about fire staffing, why three firefighters are necessary, and about training for vegetation management.

Public Comment: Debbie, Robin Galvan-Davies, Brenda English, Karen, Kathy.

Virtual Public Comment: Matthew Coulter
Council decided to push the items to the September 12th Council Meeting and asked Staff to work towards scheduling public meetings for community feedback.

BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Branstrom visited British Columbia and attended a LAFCO meeting.

Councilmember Ivy had nothing to report. Councilmember Hodge enjoyed the Nevada County

Item # 2.

City of Grass Valley, CA MINUTES August 22, 2023
fair and Californians for the Arts meeting. Councilmember Caravelli attended ERC board meetings and the opening ceremonies at the Nevada County fair. Mayor Arbuckle hosted Monday with the mayor and attended national night out, a conference in North Carolina, and a Nevada County Law Enforcement event. She reminded the public about the upcoming Wildfire Evacuation Meeting at Sierra College on 8/23 and the downtown LOVE walk. She also addressed the relocation of the plaque in Christophers Alley.

ADJOURN
Meeting adjourned at 9:20pm.
__________________________ ___________________________
Jan Arbuckle, Mayor Taylor Day, City Clerk
Adopted on: ____________________

Item # 2.

Item # 2.
2 Thank you for your time and consideration. I trust that you will weigh these concerns thoughtfully and make a decision that truly benefits our city and its residents.

Best,
Michelle Ifland-314 Mill St.-Grass Valley

Item # 2.

Item # 2.

Item # 2.
2 m
m
U
this is a small rural town of 12,000 people with a historic past ChatGPT
Ah, with the context of a small, historic rural town, it's essential that the branding reflects both the intimate nature and historic legacy of the community. Here are some names that may suit a historic rural setting:

1. Historic Mill Village Walk: Emphasizes the town's history and smaller size.

2. Old Mill Town Pathway: Directly references the historic nature of the place and the old-time charm.

3. Mill St. Heritage Trail: This would suggest a deep connection to the past and perhaps even have historic markers or points of interest along the way.

4. Rustic Mill Lane: Highlights the rural, historic charm of the street.

5. Mill St. Memories: An evocative name, suggesting a connection to the past and the memories that have shaped the community.

6. Heart of Mill Street: As the central or vital pedestrian pathway in the town, it emphasizes its significance.

7. Mill’s Country Crossway: A nod to its rural nature while emphasizing it as a gathering place or pathway.

8. Historic Homestead on Mill: Reflecting the town's heritage and the idea of community and family.

9. Mill St. Time Trail: Gives a sense of journeying through the town’s history.

10. Pioneer Path on Mill: Especially fitting if the town's history includes pioneering or early settlements.

11. Country Chronicle on Mill: Again emphasizing history, but with a rural touch.

12. Old Stone Way on Mill: If the town or Mill St. has cobblestone or historic pathways, this name could be quite evocative.

13. Mill Street Echoes: Reflects the stories and histories that still "echo" in the community.

14. Mill's Legacy Lane: Suggesting the lasting impression the town's history has on its present.

15. Heritage Haven on Mill: A welcoming name that emphasizes the historic nature of the street and town.

In a smaller town, community engagement is especially valuable. Consider seeking feedback from residents on potential names or even hosting a naming contest to involve them directly. This not only promotes community engagement but also ensures the chosen name resonates with those who live there.

m
m
U
the town is historic but also vibrant and a tourist destination ChatGPT
Thank you for the clarification. If Mill St. is located in a historic yet vibrant town that attracts tourists, it's important to highlight both aspects of its identity: the rich past and the lively present. Here are some suggestions that try to capture that dual essence:

1. Mill Street Alive!: Emphasizing the vibrancy and life in the historic setting.

2. Heritage Hub on Mill: Combines the historic value with the idea of a bustling center of activity.

Item # 2.

Item # 2.

Item # 2.
2 Page 16
Item # 2.

Item # 2.

Item # 2.
1 Miranda Bacon
From: WIRELESS CALLER <+ >
Sent: Tuesday, August 22, 2023 8:32 PM
To: Public Comments
Subject: Voice Mail (33 seconds)
Attachments: audio.mp3
Hi, this is Matthew Coulter commenting on the fire tax that you're talking about right now because the zoom is not working. So I'm calling in, and yes, a lot needs to be done by Public Works. They shouldn't be driving around empty trucks. They should be picking up dry waste product that they see laying all over town that they just drive right on by, as well as many other things that could help without putting in another half million dollars, another half cent sales tax. Thank you.

You received a voice mail from WIRELESS CALLER.

Thank you for using Transcription! If you don't see a transcript above, it's because the audio quality was not clear enough to transcribe.

Set Up Voice Mail

Item # 2.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Public Works purchase of skid-mounted vacuum and valve turner at a Total Cost of $87,075.00
CEQA: Not a project
Recommendation: Council to authorize the Utilities Director to purchase a WACHS skidmounted vacuum and valve turning machine from WACHS.

Prepared by: Trever Van Noort, Utilities Director
Council Meeting Date: 9/12/2023 Date Prepared: 9/5/2023 Agenda: Consent
Background Information: The City uses vacuum equipment for emergency response to sewer overflows and valve turning equipment will allow Public Works employees to safely operate water distribution valves to allow water main cleaning and emergency shutdowns. The skid-mounted vacuum and valve turning machine supplied by WACHS will share data with the City’s existing Computerized Maintenance Management System (CMMS), NEXGEN.

WACHS participates in BuyBoard Purchasing Cooperative.

Council Goals/Objectives: This action promotes the goals of Public Safety and Water and Wastewater Systems and Underground Infrastructure.

Fiscal Impact: The Finance Director is authorized to prepare necessary budget adjustments facilitating this purchase.

Funds Available: Yes Account #: 510-803-55020
Reviewed by: __ City Manager
Attachments: WACHS Quote

Item # 3.

Estimated Delivery: 8 Weeks ARO
Valid Through: 10/14/2023
FCA Origin
Net 30 Days
CD201220
8/15/2023
Shipping Terms:

Payment Terms:

Quotation Number:

Date:

City of Grass Valley
530 Freeman Ln
Grass Valley, CA 95949
TO: Ragan Davis
Quotation
Reference: CD196215
E.H. Wachs is pleased to offer the following quotation.

Item Number Description Qty U/M Disc%
Unit Price
(USD)
Line Total
(USD)
1 77-000-55 1 EA 79,995.00 79,995.00
Standard LX (Gas) – VMS (RH): Single turner valve maintenance skid; includes Wachs 750 ft-lb (1020 Nm) Extended Reach Valve operator for those preventive maintenance activities, telescoping valve key and Wachs ruggedized TC-100 with GPS controller/datalogger. A 27 HP (20 kW) gasoline powered Kohler overhead cam air cooled engine provides ample power for all contained functions, including an auxiliary HTMA Class II circuit; 10 gallon (38 L) reservoir, fan cooled heat exchanger, continuous duty rated for 8 GPM (30.3 LPM) @ 2,000 PSI (140 bar). A positive displacement blower provides 500 CFM (14.2 cmm)-11" (280mm) Hg vacuum, with spoils containment provided by a 250 (950 L) gallon tank with power hydraulic dump (rear discharge) and latching rear door. Also driven from the common power train is a 2.5 gpm (9.5 LPM) @ 3000 PSI (210 bar) pressure washer system with 3 gallon (11.4 L) anti-freeze tank and 95 gallon (360 L) water tank. Includes 2-1/2" (63.5mm), 1-1/4" (31.75mm) & 7/8” (22mm) suction wands and one each short and long wash-down guns. The LX package bundles the service light bar with arrow board, 45' (14 M) auxiliary hydraulic hose reel for operation of hydraulic power tools & Bluetooth tethering module (installed in ERV-750) for wireless communication between the exerciser and Controller/Data Logger.

Available Options:
------------------------
17-405-00 Grand Upgrade
The VMS skid is designed to accept a second valve operator; our top dog TM-7 HD Plus valve operator (up to 2,500 ft-lb of torque) with both automated and manual control ideal for larger, older, stubborn, or stuck valves, generating up to a massive 2,500 ft lbs [3,390 Nm] in a controlled, gradual manner to prevent breakage. Ships mounted in VMS at minimum width, consult manual for accommodating wider deck widths. 77-409-00 Job Box
Weather tight, locking aluminum job box measures 30” wide, 17” tall, 16” deep and comes with mounting trim to close off the surrounding cavity.

This job box is only an option when not outfitting the VMS with TM-7 HD Plus (fits into cavity reserved for the 17-405-00) 77-414-02 Hot Water Heater
Alkota 385000 Btu, hydro insulated cold water wrap coil construction with 13 gallon diesel fuel tank, draft diverter, thermostat, high limit temp control and flow switch for on demand hot water.
79-412-02 Trimble R2
GNSS receiver provides capability of submeter to centimeter level positioning accuracy (highest accuracy in real-time with the use of correction sources) over the included navigation grade GPS.
2 79-430-20 1 EA 2,495.00 100.0% 0.00
Field training - 1 day program. Training topics range from field operation of the mechanical systems like hydro-excavation and Valve operator; to training of computerized controllers and preventive maintenance software like VITALS. Field crews and participants will be shown, in detail, standard procedures for safe and efficient operation and use of valve maintenance tools.

Subtotal 79,995.00
Motor Freight 7,080.00
Total (USD) $87,075.00
NOTE: Pricing does not include applicable sales taxes.

Sales of E.H. Wachs products and services are expressly limited to and made conditional on acceptance of its current Terms and Conditions of Sale, found at www.ehwachs.com (“Terms”). Any additional or different terms are hereby rejected. Commencement of work by E.H. Wachs or acceptance of delivery of products by you constitutes your acceptance of the Terms.

Item # 3.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Appointment of Councilmember Hodge’s Nominee, Elizabeth Poston, for the Measure E Oversight Committee
CEQA: Not a Project
Recommendation: That the City Council appoint Measure E Oversight Committee member Poston to a term ending December 2026.

Prepared by: Taylor Day, City Clerk
Council Meeting Date: 9/12/2023 Date Prepared: 9/7/2023 Agenda: Consent
Background Information: In 2018 Grass Valley citizens voted to approve Measure E, a voter initiative tax measure that repealed the previous 1/2 percent City transaction and use (sales) tax and replaced it with an ongoing 1 percent sales tax. Measure E expands funding for such general fund purposes as increased police and fire services, enhancing parks and recreational services, and improving streets and sidewalks. All Measure E funds stay local and all expenditures subject to an annual audit by an independent citizen oversight committee.

The Citizen’s Oversight Committee reviews an independent audit of tax receipts and how they are spent each year and advises the City Council on how tax money should be spent. The Council must discuss the audit results at a public meeting each year and post them on the City’s website.

The most recently elected city councilmembers were tasked with nominating one new Measure E Oversight Committee member and Councilmember Caravelli has nominated Grass Valley community member Elizabeth Poston.

Council Goals/Objectives: The Measure E Oversight Committee executes portions of work tasks towards achieving/maintaining Strategic Plan – Open and Collaborative City Government.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager

Item # 4.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Extension of the agreement for School Resource Officer services between the City of Grass Valley and Nevada Joint Union High School District CEQA: Not a project
Recommendation: Approve the extension of the agreement to provide School Resource Officer services for Nevada Joint Union High School District
Prepared by: Alexander K. Gammelgard, Chief of Police
Council Meeting Date: 09/12/2023 Date Prepared: 09/06/2023 Agenda: Consent
Background Information:

The school resource officer (SRO) position is an effective community policing asset. The SRO presence on campus provides an additional layer of campus security and enhances policestudent relationships. The Grass Valley Police Department has partnered with NJUHSD since 2017 to provide School Resource Officer services. This partnership began as a one-year contract and has since undergone one, five-year, contract extension, approved by Council in 2018. Both entities desire to continue the program.

A contract extension between the City of Grass Valley and Nevada Joint Union High School District (NJUHSD) was approved by the District on August 23, 2023, to provide School Resource Officer services for NJUHSD, specifically at the Silver Springs High School site. The previous agreement expired on June 30, 2023, and can be extended by mutual written consent. It is recommended that City Council approve a four-year extension of the agreement through June 30, 2027 (see attached).

Council Goals/Objectives: The execution of this action attempts to achieve Strategic Goal #1 – Exceptional Public Safety
Fiscal Impact: The NJUHSD will reimburse the City for costs associated with the FTE Police Officer position, not to exceed $60K per year for the term of the agreement. Funds have been allocated in the adopted FY23/24 budget and not further budget modifications are expected to be required.

Funds Available: Yes Account #: 100-201
Reviewed by: Tim Kiser, City Manager
Attachments: Agreement between the City of Grass Valley and the Nevada Joint Union High School District for School Resource Officer Services

Item # 5.

Item # 5.

Item # 5.

Item # 5.

Item # 5.

Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Procurement of a Remote-Control Masticator and Flatbed Trailer, Sole Source Procurement Authorization funded by BSCC Proposition 64 Grant CEQA: Not a Project
Recommendation: That Council adopt Resolution No 2023-56 declaring sole source procurement of a remote-controlled masticator and flatbed trailer for the preservation of health and property in accordance with municipal code section 3.08.140 Sole Source Procurement (requires 4/5 roll call vote).

Prepared by: Loree McCay, Senior Accountant
Council Meeting Date: 09/12/2023 Date Prepared: 09/06/2023 Agenda: Consent
Background Information:

The City of Grass Valley was awarded $3 million of Proposition 64 Grant funds from Board of State and Community Corrections (BSCC) starting on May 1, 2023. Outlined in the grant budget is the purchase of a masticator to remove hazardous vegetation and create open space near parks currently lacking visibility. Currently, the proposed budget allocates $216,398.24 in funds to acquire a remote-controlled Masticator and Flatbed Trailer to be used for services directly associated with the City of Grass Valley Grant and is essential to the success of the project.

In accordance with grant activities, the City has requested to purchase the following equipment items for the above referenced grant.

Quantity Price per Item Equipment Description Total Price per Qty 1 $190,669.22 RCU-75 Remote controlled Masticator with
BL2/RCU Forestry Mulcher Model: BL2/RCU75-150
$180,450.00
1 $21,011.02 Flatbed Trailer-TOWMASTER MODEL:B-8DT
S/N:4KNBT2725PL161608
$19,365.00
Subtotal: $199,815.00
Sales Tax: $16,583.24
TOTAL: $216,398.24
The Masticator will help the City clear hazardous vegetation in the open spaces and parks and help provide a "line of sight" for cannabis enforcement in and around the parks and other City properties. The Masticator will be used directly for the project goal to remove hazardous vegetation in City parks, open spaces and near cannabis

Item # 6.
businesses also to remove heavily wooded areas where youth and others consume cannabis. Removal of vegetation will also increase fire safety.

Council Goals/Objectives: This Project will support and help fulfill three goals identified in the Strategic Plan
Goal #1 The City of Grass Valley Is Dedicated to Promoting Programs and Projects That Improve Livability and Enhance the Character and Charm of Grass Valley.

Goal #3-The City of Grass Valley Strives to Provide Diverse Recreational Amenities in Our Parks, And We Are Actively Implementing Projects to Improve the Parks and Trails Systems.

Goal #6-The City of Grass Valley Is Devoted to Providing a Safe Place to Live, Work and Play.

Fiscal Impact: The Prop 64 PH&S Grant Program does not require matching and/or leveraged funds. Disbursement of grant funds occurs on a reimbursement basis for costs incurred during the reporting period. Funds required for this purchase will be reimbursed 100% by the Board of State and Community Corrections (BSCC) Proposition 64 Public Health and Safety Grant - Cohort 3 #BSCC 903-22.

Funds Available: Yes Account #: 260-Various Expense Accounts Attachments: Resolution 2023-56, Approval of fixed asset letter from BSCC Dated 9/1/2023, Masticator and Trailer quotes
Reviewed by: Tim Kiser, City Manager

Item # 6.

RESOLUTION NO. 2023-56

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY DECLARING

SOLE SOURCE PROCUREMENT OF A REMOTE-CONTROLLED MASTICATOR AND

FLATBED TRAILER FOR THE PRESERVATION OF HEALTH AND PROPERTY IN ACCORDANCE WITH MUNICIPAL CODE SECTION 3.08.140
WHEREAS, the City of Grass Valley was awarded $3 million Proposition 64 Grant funds from Board of State and Community Corrections (BSCC) starting on May 1, 2023; and WHEREAS, outlined in the grant proposal is the purchase of a masticator to remove hazardous vegetation and create open space near parks currently lacking visibility; and WHEREAS, staff has determined, after a good faith review of available products, the City’s need for a unique purchase of a remote-controlled masticator and flatbed trailer; and WHEREAS, the Grass Valley Municipal Code section 3.08.140 authorizes the City to purchase goods and services without competitive bidding if it determines that it needs unique or custom goods or services, that there is only one source for the required supply, service or material; and WHEREAS, staff has conducted a good faith review of available options for a remote controlled masticator with flatbed trailer meeting City specifications, and has determined that Global Machinery Intl. West LLC is able to provide the unique product and is the only source available with inventory for purchase.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:

1. That the foregoing statements are true and correct.

2. That the City Manager is authorized to enter into an agreement, subject to legal review, with Global Machinery Intl. West LLC for the purchase of RCU-75 Remote controlled Masticator with BL2/RCU Forestry Mulcher Model: BL2/RCU75-150 and a Flatbed Trailer-TOWMASTER MODEL:B-8DT S/N:4KNBT2725PL161608 in the amount of $216,398.24.

3. That such purchase is made in accordance with the City Charter Article XIII and Municipal Code Section 3.08.140 because the City can procure materials, supplies, and services without advertising and bidding through sole source procurement if the purchase may be made more economically without normal bidding procedures or is of urgent necessity for the preservation of life, health, and property.

Item # 6.

PASSED AND ADOPTED as a Resolution by the City Council of the City of Grass Valley at a regular meeting thereof held on the 12th day of September 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Jan Arbuckle, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ _______________________________ Michael G. Colantuono, CITY ATTORNEY Taylor Day, CITY CLERK

Item # 6.

Item # 6.

September 1, 2023
Tim Kiser
City Manager / Project Administrator
City of Grass Valley
125 East Main Street
Grass Valley, CA 95945
Subject: Approval of Fixed Asset Purchase
Dear Tim Kiser:

This letter is in response to your correspondence received August 14, 2023 requesting the use of Proposition 64 Cohort 3 Grant funds to purchase a remote controlled masticator and flatbed trailer for removing hazardous vegetation and overgrowth in areas that can impair visibility of youth using/consuming cannabis and other substances. These items were identified in your application as part of the Grass Valley Cannabis Impact Mitigation Project (contract #903-22).

The information provided in the quote request (totalling $216,398.24) and within the grant application gave sufficient justification for purchasing the fixed assets listed in the table below with state funds and I am therefore approving your request.

Please maintain a copy of this correspondence in the City of Grass Valley’s official grant file. Do not hesitate to contact me should you have any questions.

Sincerely,
Helene Zentner, Field Representative
Board of State and Community Corrections
Corrections Planning and Grant Programs Division
[email protected]
916.838.7777
Helene Zentner Digitally signed by Helene
Zentner
Date: 2023.09.01 11:52:11 -07'00'

Item # 6.

QUOTATION
07 July, 2023
Global Machinery Intl. West LLC
- RCU-75
QUOTATION : EQT000022

CUSTOMER CONTACT
125 E. MAIN STREET, GRASS VALLEY
530-274-4716
[email protected]
Page: 1

Item # 6.

QUOTATION NO DATE Global Machinery International West LLC CUSTOMER NO EQT000022 06-23-2023 3321 Airport Rd. BP0004710
Sacramento CA 95834

PAYMENT TERMS CUST REF

CASH ON DELIVERY TAYLOR

EQUIPMENT SALES QUOTATION
INVOICE TO: SHIP TO:

CITY OF GRASS VALLEY CITY OF GRASS VALLEY
125 E. MAIN STREET 556 FREEMAN LN
GRASS VALLEY CA 95945 GRASS VALLEY CA 95945
SALESMAN : JIM CUNNINGHAM DELIVERY TERMS : FOB DEST; FREIGHT ADDED QUOTATION GOOD THRU : 07-23-2023
TAYOLOR DAY (530) 274-4716 [email protected]

UNIT QTY UNIT PRICE TOTAL
RCU-75 REMOTE CONTRO LLED TRACKED CARRIER 1 154,650.00 154,650.00 FAE MODEL:RCU-75
NEW WITH 1-YEAR FAE FACTORY WARRANTY
MUNI DISCOUNT 1 6,186.00 -6,186.00
FACTORY FREIGHT 1 2,500.00 2,500.00
SUB TOTAL: 150,964.00
BL2/RCU FORESTRY MULCHER WITH BITE LIMITER ROTOR 1 25,800.00 25,800.00 FAE MODEL:BL2/RCU75-150
MUNI DISCOUNT 1 1,032.00 -1,032.00
SUB TOTAL: 24,768.00
TOTAL PURCHASE 180,450.00
MISC CHARGES -4,718.00
SALES TAX 14,937.22
TOTAL AMOUNT ( USD ) 190,669.22
Thank you for this
Global Machinery Intl. West LLC CUSTOMER ACCEPTANCE CUSTOMER PO Page: 2

Item # 6.

QUOTATION
07 July, 2023
Global Machinery Intl. West LLC
EQ0006246 - B-8DT
QUOTATION : EQT000024

CITY OF GRASS VALLEY
125 E. MAIN STREET, GRASS VALLEY
CA 95945, US
Page: 1

Item # 6.

QUOTATION NO DATE Global Machinery International West LLC CUSTOMER NO EQT000024 07-07-2023 3321 Airport Rd. BP0004710
Sacramento CA 95834

PAYMENT TERMS CUST REF

CASH ON DELIVERY TAYLOR DAY

EQUIPMENT SALES QUOTATION
INVOICE TO: SHIP TO:

CITY OF GRASS VALLEY CITY OF GRASS VALLEY
125 E. MAIN STREET 556 FREEMAN LN
GRASS VALLEY CA 95945 GRASS VALLEY CA 95945
SALESMAN : JIM CUNNINGHAM DELIVERY TERMS : COUNTER / WILL CALL / CUST-PU QUOTATION GOOD THRU : 08-06-2023
TAYLOR DAY (530) 274-4716 [email protected]

UNIT QTY UNIT PRICE TOTAL
EQ0006246 BIGTOW B-8DT FLATBED TRAILER 1 19,365.00 19,365.00 TOWMASTER MODEL:B-8DT S/N:4KNBT2725PL161608
NEW 2023 WITH 4' STATIONARY & 16' TILT DECK & 8K AXLES
GVWR 20,840 LBS

LIMITED LIFETIME FRAME WARRANTY

ONE-YEAR FULL WARRANTY
10 YEAR SUSPENSION WARRANTY
SUB TOTAL: 19,365.00
TOTAL PURCHASE 19,365.00
MISC CHARGES 0.00
SALES TAX 1,646.02
TOTAL AMOUNT ( USD ) 21,011.02
Thank you for this
Global Machinery Intl. West LLC CUSTOMER ACCEPTANCE CUSTOMER PO Page: 2

Item # 6.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Procurement of a 2023 Chevrolet Silverado PPV, fully outfitted, Patrol Vehicle (Park Resource Officer Patrol Vehicle) Sole Source Procurement Authorization, and ‘Zero’ Electric Motorcycle for the Parks Resource Officer funded by BSCC Proposition 64 Grant
CEQA: Not a Project
Recommendation: That Council take the following action: 1) adopt Resolution No 2023- 58 authorizing the purchase of a fully outfitted Park Resource Officer Patrol Vehicle without a competitive bid process in accordance with the City’s Municipal Code Section

3.08.140 Sole Source Procurement (requires 4/5 roll call vote); and 2) approve the purchase of an Electric Motorcycle in accordance with the City’s Municipal Code Section

3.08.130.

Prepared by: Brian Blakemore, Police Lieutenant
Council Meeting Date: 09/12/2023 Date Prepared: 08/29/2023 Agenda: Consent
Background Information:

The City of Grass Valley was awarded $3 million of Proposition 64 Grant funds from Board of State and Community Corrections (BSCC) starting on May 1, 2023 to implement The Grass Valley Cannabis Impact Mitigation Project. Outlined in the grant budget is the purchase of 3 Park Officer Vehicles (Totaling $114,619) to be used to patrol/monitor the 8 city parks and 30 restroom/vape detectors. These vehicles would only be used by the Park Resource Officer in various situations where accessing parks and other open space is inaccessible via a patrol car. Hilly parks, the skate park and many other remote areas of the parks or crowded events can be accessed with a small vehicle or E-bike depending on each situation.

Quantity Price Per Item Equipment Description Total Price per Qty 1 $ 51,760.00 2023 Chevy Siverado $ 51,760.00
1 $ 15,254.00 Emergency Lights Equipment $ 15,254.00
1 $ 2,730.00 Prisoner Transport Cage $ 2,730.00
1 $ 888.00 Push Bumper $ 888.00
1 $ 1,670.00 Console $ 1,670.00
1 $ 5,500.00 Radio $ 5,500.00
1 $ 50.00 Scanner $ 50.00
1 $ 2,000.00 Modem $ 2,000.00
1 $ 1,000.00 Computer Dock $ 1,000.00
1 $ 970.00 Rifle Locks $ 970.00
1 $ 322.00 Tool Box $ 322.00
1 $ 27,500.00 2023 Zero Electric Motorcycle $ 27,500.00 1 $ 4,975.00 Specialized E-Bike $ 4,975.00
Subtotal $ 114,619.00
Sales Tax Included
Shipping n/a
TOTAL $ 114,619.00

Item # 7.

Council Goals/Objectives: This Project will support and help fulfill three goals identified in the Strategic Plan
Goal #1 The City of Grass Valley Is Dedicated to Promoting Programs and Projects That Improve Livability and Enhance the Character and Charm of Grass Valley.

Goal #3-The City of Grass Valley Strives to Provide Diverse Recreational Amenities in Our Parks, And We Are Actively Implementing Projects to Improve the Parks and Trails Systems.

Goal #6-The City of Grass Valley Is Devoted to Providing a Safe Place to Live, Work and Play.

Fiscal Impact: The Prop 64 PH&S Grant Program does not require matching and/or leveraged funds. Disbursement of grant funds occurs on a reimbursement basis for costs incurred during a reporting period. Funds required for this purchase will be reimbursed 100% by the Board of State and Community Corrections (BSCC) Proposition 64 Public Health and Safety Grant - Cohort 3 #BSCC 903-22.

Funds Available: Yes Account #: 260-Various Expense Accounts Attachments: Resolution 2023-58, Approval of fixed asset letter from BSCC Dated 9/1/2023, 2023 Chevrolet Silverado Vehicle, Zero Electric Motorcycle quotes Reviewed by: Tim Kiser, City Manager

Item # 7.

RESOLUTION NO. 2023-58

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY AUTHORIZING

THE PURCHASE OF A FULLY OUTFITTED PARK RESOURCE OFFICER PATROL VEHICLE WITHOUT A COMPETITIVE BID PROCESS IN ACCORDANCE WITH THE CITY’S MUNICIPAL CODE SECTION 3.08.140 SOLE SOURCE PROCUREMENT (REQUIRES 4/5 ROLL CALL VOTE); AND APPROVING THE PURCHASE OF A MOTORCYCLE IN ACCORDANCE WITH THE CITY’S MUNICIPAL CODE SECTION 3.08.130.

WHEREAS, The City of Grass Valley was awarded $3 million Proposition 64 Grant funds from Board of State and Community Corrections (BSCC) starting on May 1, 2023.; and WHEREAS, outlined in the grant proposal is the purchase of three patrol vehicles to be used by the newly grant funded Parks Resource Officer position; and WHEREAS, Staff has conducted a good faith review of the available sources for one Chevy Silverado Police PPV vehicle meeting required specifications; and WHEREAS, Article XIII, section (b)(2) of the City Charter authorizes the City to negotiate a purchase contract without competitive bidding if it finds that the purchase may be made more economically without such procedures, orthe purchase is of urgent necessity for the preservation of life, health, or property; and
WHEREAS, the Grass Valley Municipal Code section 3.08.140 authorizes the City to purchase goods and services without competitive bidding if it determines that it needs unique or custom goods or services, that there is only one source for the required supply, service or material; and WHEREAS, staff has conducted a good faith review of available options for one PPV meeting City specifications, and has determined that the City already has a current purchasing contract with the Enterprise FM Trust who provides a government discount and has a vehicle meeting standard specifications available and therefore fulfills the requirements of a sole source purchase.

WHEREAS, the Grass Valley Municipal Code section 3.08.130 authorizes the City to procure goods, equipment supplies or other fixed assets costing greater than five and less than fifty thousand dollars after soliciting quotes from no less than three vendors and has received and reviewed the two quotes from vendors for an electric motorcycle.

Item # 7.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:

1. That the foregoing statements are true and correct.

2. That the City Manager or designee is authorized to enter into an agreement, subject to legal review, with Enterprise FM Trust for the purchase of one fully outfitted Police PPV vehicles in the amount of $82,144, in accordance with the City Charter Article XIII and Municipal Code Section 3.08.140 because the City can procure materials, supplies, and services without advertising and bidding through sole source procurement if the purchase may be made more economically without normal bidding procedures, or is of urgent necessity for the preservation of life, health and property.

3. The City Manager or designee is authorized to purchase one E-Bike in the amount of $4,975 in accordance with the Municipal Code Section 3.08.130 which allows for Department heads to make purchases of five thousand dollars or less without approval by the purchasing agent.

4. That the City Manager or designee is authorized to enter into an agreement with Elk Grove Power Sports for the purchase of one Electric Motorcycle in the amount of $27,500 in accordance with the Municipal Code Section 3.08.130 because the City can procure goods, equipment supplies or other fixed assets costing greater than five and less than fifty thousand dollars after soliciting quotes from no less than three vendors.

PASSED AND ADOPTED as a Resolution by the City Council of the City of Grass Valley at a regular meeting thereof held on the 12th day of September 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Jan Arbuckle, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ _______________________________ Michael G. Colantuono, CITY ATTORNEY Taylor Day, CITY CLERK

Item # 7.

September 1, 2023
Tim Kiser
City Manager / Project Administrator
City of Grass Valley
125 East Main Street
Grass Valley, CA 95945
Subject: Approval of Fixed Asset Purchase
Dear Tim Kiser:

This letter is in response to your correspondence received August 14, 2023 requesting the use of Proposition 64 Cohort 3 Grant funds to purchase multiple fixed assets due to the varying geographical locations/areas of patrol for the Park Resource Officer position identified in your application as part of the Grass Valley Cannabis Impact Mitigation Project (contract #903-22).

The information provided in the quote request (totalling $114,619.00) and within the grant application gave sufficient justification for purchasing the the fixed assets as well as the necessary complementary equipment listed in the table below with state funds and I am therefore approving your request.

Please maintain a copy of this correspondence in the City of Grass Valley’s official grant file. Do not hesitate to contact me should you have any questions.

Sincerely,
Helene Zentner, Field Representative
Board of State and Community Corrections
Corrections Planning and Grant Programs Division
[email protected]
916.838.7777
Helene Zentner Digitally signed by Helene
Zentner
Date: 2023.09.01 11:33:21 -07'00'

Item # 7.

Telephone (530) 274-4310 – Fax (530) 274-4399
www.cityofgrassvalley.com
G
Helene Zentner,
Field Representative Board of State and Community Corrections Corrections Planning and Programs Division
2590 Venture Oaks Way
Sacramento, CA 95833
Subject: Fixed Assets Request for Proposition 64 Grant Program BSCC 903-22 Dear Ms. Zentner:

The City of Grass Valley Proposition 64 Grant project requests approval to expend grant funds from Board of State and Community Corrections (BSCC) for fixed assets identified within our grant budget. Outlined in our grant proposal is the purchase of fully outfitted patrol vehicles for the Park Resource Officer. Our proposed budget allocates $100,000 in funds to acquire these vehicles. The City has filled out a line-item modification to use funds from the Cameras and Detectors portion of the Fixed asset portion of the budget to pay for the overage. The requested item will be 1) used for services directly associated with the City of Grass Valley Grant Project; 2) is essential to the success of the project; and 3) is less expensive than leasing or renting equipment for the remainder of the grant period.

In accordance with our grant activities, we request to purchase the following equipment items for the above referenced grant.

This equipment will be utilized for the following project reasons:

The Patrol Vehicle, Motorcycle and E-bike will be used solely by the Park Resource Officer to Patrol Parks, Open Space and Events where underage individuals may be engaged in illegal cannabis use.

Thank you for your consideration of this request.

Tim Kiser, City Manager/Project Administrator

GRASS VALLEY CITY COUNCIL
125 East Main St., Grass Valley, CA 95945
Tim Kiser, City Manager
Taylor Day, City Clerk
Quantity Price Per Item Equipment Description Total Price per Qty 1 51,760.00 $           2023 Chevy Siverado 51,760.00 $ 1 15,254.00 $           Emergency Lights Equipment 15,254.00 $ 1 2,730.00 $              Prisoner Transport Cage 2,730.00 $ 1 888.00 $           Push Bumper 888.00 $
1 1,670.00 $              Console 1,670.00 $
1 5,500.00 $              Radio 5,500.00 $
1 50.00 $             Scanner 50.00 $
1 2,000.00 $              Modem 2,000.00 $
1 1,000.00 $              Computer Dock 1,000.00 $
1 970.00 $           Rifle Locks 970.00 $
1 322.00 $           Tool Box 322.00 $
1 27,500.00 $           2023 Zero Electric Motorcycle $          27,500.00 14 $              ,975.00 Specialized E‐Bike $      4,975.00 Subtotal $        114,619.00
Sales Tax Included
Shipping n/a
TOTAL $        114,619.00

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Item # 7.

From: Brian Blakemore
To: Dale Norvell
Cc: Loreé McCay
Subject: Re: [Urgent] Prop 64 Vehicle quotes
Date: Thursday, September 7, 2023 9:26:22 AM
Loree, does this provide you with the justification you’re seeking for the consent agenda item? Sent from my iPhone
On Sep 7, 2023, at 9:24 AM, Dale Norvell <[email protected]> wrote:

Lt. Blakemore,
We may use “Sole Source” for the truck purchase. We have a government contract with Enterprise Rental agency and we get a government discount from them in our contract we have with them for our purchases. We did not get 3 separate quotes for the purchase of the truck since we have a contract with Enterprise.

For the Zero motorcycle, yes, I did reach out to three separate dealerships to receive quotes on the bikes. Only two of them responded to me with the requested quotes and accessories for the bikes. Those quotes and information was attached during our original submission to the city for the purchase approval. <!--[if !vml]-->
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<!--[endif]-->
Grass Valley Police Department
Dale Norvell -Sergeant
129 S Auburn Street, Grass Valley, CA 95945
Office : (530) 477-3166
Fax : (530) 274-4329
Confidentiality Notice: The information contained in this e-mail may be confidential and legally privileged. It is intended only for use of the individual(s) named. If you are not the intended recipient, you are hereby notified that the disclosure, copying, distribution, or taking of any action in regards to the contents of this e-mail – except its direct delivery to the intended recipient – is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately and destroy this e-mail and any attachments, and delete from your system, if applicable.

Item # 7.

From: Brian Blakemore <[email protected]>
Sent: Thursday, September 7, 2023 4:56 AM
To: Dale Norvell <[email protected]>
Cc: Loreé McCay <[email protected]>
Subject: [Urgent] Prop 64 Vehicle quotes
Dale, yesterday I spoke with Loree about the PROP 64 vehicles. BSCC has approved the vehicles but she needed a little bit of info to appropriately put the purchase of these vehicle on the City Council Agenda for next week.

First, was the pickup a “sole source” quote or did we get three? Please explain. For your info, there is a difference in how purchases are presented to council if its sole source.

Second on the bike, can you confirm for this thread that we searched for quotes and solicited three companies but only heard back from 2.

Thanks Dale!
BB
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Item # 7.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Updating the City’s Code of Conduct and Meeting Agendas to reflect Civility Pledge
CEQA: Not a Project.

Recommendation: That Council consider and provide direction to staff on updating the City’s Code of Conduct and meeting agendas to include a Civility Pledge.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: September 12, 2023 Date Prepared: September 7, 2023 Agenda: Administrative
Background Information: From contentious City Council meetings to personal attacks on social media, the idea of keeping things civil in local government has become more difficult over the years. As communities become increasingly divided over political or cultural lines and continue to grapple with the pandemic’s economic impacts, there is a growing call to keep conversations respectful and professional. For this reason, the Municipal Association of South Carolina, and the Illinois Municipal League amongst others, have developed Civility Pledges to engage in civil behavior with each other as well as with residents and meeting attendees. Civility Pledges focuses on the idea that all people have the right to be treated with respect, courtesy, and openness. We value all input. We commit to conduct ourselves at all times with civility and courtesy to each other. Some cities also have a civility pledge that can be published or recited at meetings.

Following are a couple of samples from other jurisdictions across the nation:
“In the interest of civility, I pledge to promote civility by listening, being respectful of others, acknowledging that we are all striving to support and improve our community and understanding that we each have different ideas for achieving that objective.” “I pledge to build a stronger and more prosperous community by advocating for civil engagement, respecting others and their viewpoints, and finding solutions for the betterment of my City.”
Staff is looking for direction on whether the City should move forward with creating a Civility Pledge and incorporate the pledge into the appropriate documents.

Council Goals/Objectives: The execution of this action attempts to achieve Strategic Goal #5 – High Performance Government and Quality Service.

Fiscal Impact: There is no fiscal impact in creating a Civility Pledge Funds Available: Yes Account #: N/A
Reviewed by: Tim Kiser, City Manager Attachments: N/A Page 70 Item # 8.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Street Rehabilitation Funding and Expenditures – Informational Update CEQA: Exempt – Not a Project
Recommendation: That Council 1) receive an informational update on the sources and amounts of funding available for use on street rehabilitation projects and 2) review an accounting of expenditures on street maintenance projects over the past 20 years and street improvements projects under development.

Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 09/12/2023 Date Prepared: 09/07/2023 Agenda: Administrative
Background Information: The City of Grass Valley maintains approximately sixty-eight centerline miles of roadway. Roadway widths vary from one lane alleys and minor roads such as Clipper Lane and Finnie Street, to five lane arterials such as Brunswick and Nevada City Highway. For maintenance purposes a common measurement of the total expanse of the road network is to consider lane miles; calculated by multiplying the centerline mileage of a road by the number of lanes it has. With recent annexations it is estimated that the City of Grass Valley maintains approximately 132 lane miles of roadway.

In 2023, the average estimated cost for a full rehabilitation of one lane mile of roadway is between $800,000 to $1,000,000. Costs can vary widely for City projects due to associated work often required in a “Street” project including drainage improvements, subgrade restoration, roadway widening, and complete streets components such as bicycle lanes, sidewalks, and curb ramps.

Twenty years ago, the primary, and mostly solitary, source of dedicated street maintenance funding was motor vehicle fuel taxes, or “Gas Tax”, made up of State and Federal taxes on gasoline sales. The Gas Tax revenue received by the City averages around $300,000 annually for the ten years between 2003-2013. This amount fell well below what would have been required to suitably maintain the roadway network and led to years of gradually deteriorating pavement conditions.

Fortunately, added revenue streams were since implemented to fund street rehabilitation projects, including Senate Bill 1 of 2017, establishing the Road Maintenance and Rehabilitation Account, which nearly doubled the available street maintenance funds. Additionally, the City adopted Measure N in 2013 and subsequently Measure E in 2018, which identified significant funding for street improvements projects. The current portion of Measure E revenue allocated to street projects is approximately $1.2 million. Added with the estimated gas tax revenues, the City has approximately $1.85 million available for street rehabilitation work in FY2023-24.

Considering a 20–25-year pavement life, the number of lane miles of roadway in the City, and the current high costs of street rehabilitation work described above, available funding still falls short of that required to fully maintain the transportation system and to make up for years of

Item # 9.
deferred maintenance. However, thanks predominantly to Measure E, more recent funding levels for street improvements at least allow the City to execute one to two major street rehabilitation annually and gradually chip away at improving roadway surfacing throughout the City. Engineering staff typically attempt to split these projects up between high volume roadways and residential neighborhoods as much as possible.

A summary of the major street improvements projects completed over the last 20 years is attached. Staff will present Council with an update of past street improvements expenditures and discuss projects in the budget and under development.

Council Goals/Objectives: Street rehabilitation projects execute portions of work tasks towards achieving/maintaining Strategic Plan Goal #2 – Transportation.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: _____ City Manager
Attachments: Street Improvement Summary 2003-2023

Item # 9.

Street Improvement Projects Summary 2003 - 2023
Year Project Name Street(s) / Improvement Area Project Cost Project Description 2003 Mill Street Mill Street $691,563.00 Replacement of asphalt, reconstruction of curbs, gutters, sidewalks, driveway approaches 2004 Doris Drive Infrastructure Part 1 Doris Drive $150,000.00 Road improvements and an area for emergency access 2004 Brunswick/Sutton Intersection Improvements Brunswick/Sutton $417,220.57 Roadway widening, curb ramp and sidewalk construction. Traffic signal replacement 2005 2005/06 Street Overlay East Main Street from Hughes to Linden Avenue, from west of Finnie Street to N. School Street $240,000.00 Roadway Reconstruction/overlay 2005 Doris Drive Infrastructure Part 2 Between Carol Drive and Helen Drive $135,053.50 Widen/reconstruction of roadway 2005 East Main Widening Project East Main Street $231,858.64 Roadway widening. Repaving 2006 2006/2007 Sidewalk Project S Auburn, E Main, Mill St $102,095.12 Curb ramp construction, various locations 2006 2006 Slurry and Striping Project Sierra College Dr $105,000.00 Sealing and restriping 2006 Safe Routes to School Sidewalk Project Hughes and Ridge Roads $580,000.00 Construction of sidewalk, curb, and gutter. Patch paving, restriping 2007 Idaho-Maryland Road/Railroad Avenue/49 Ramps Project Idaho Maryland Road and Railroad Avenue Intersection $15,000.00 Roadway widening. Stop signs 2007 2006/2007 Street Overlay Project East Main, West Main, Park Avenue $378,283.96 Overlay, repave and restriping 2007 2007/2008 Sidewalk Project Minnie Street, Brighton, Mill Street, and Walsh Street $92,274.50 Curb ramp and sidewalk construction 2008 Ridge Road/Sierra College Drive Traffic Signal Sierra College Dr, Ridge Rd $194,743.28 Install traffic signal 2008 East Main/Idaho-Maryland Intersection Improvement Project Idaho-Maryland/East Main intersection $1,500,000.00 Roundabout construction. Repaving/restriping 2008 Taylorville Road Storm Drain Repair Project Taylorville Road $44,907.34 Replacement of curb, sidewalk, pavement, and gutter 2008 2008 Street Overlay Project Bennett Street, Bank Street, Ophir Street, and South Auburn Street $360,050.16 Overlaying and pavement reconstruction 2009 Street Slurry Project East Empire Street, Freedman Lane and Carriage House subdivision $72,369.98 Slurry Sealing, restriping 2010 Upper Slide Ravine Project Doris Dr, N Church St $437,803.00 Grading and asphalt concrete paving 2010 ARRA Street Rehabilitation Project South Auburn Street, Whiting St $541,747.39 Installation of curb ramps, construction of raised intersection, reaving and restriping 2010 2010 Street Rehabilitation Project Idaho Maryland Road, Sutton Way, Dorsey Drive, and Cypress Hills Subdivision $536,837.80 Pavement rehabilitations and sealing 2010 Main Street Improvement Project Main Street $14,020.37 Repairs to brick inlay along sidewalks, replacement of concrete street lights 2011 West Main Street Safe Routes to School Project West Main $743,882.85 Sidewalk and curb ramp construction, median islands, repaving and restriping 2011 RDA Accessibility Improvements W Main St $14,436.43 Sidewalk repairs 2011 2011 Street Rehabilitation Project Packard Drive neighborhood and portion of Taylorville Road $399,810.06 Pavement sealing and restriping 2011 2011 Pothole Repairs Project Mill Street, Olympia Park Circle, Ridge Road, and various $138,050.87 Pavement patch repairs 2012 Sutton Way Accessibility Improvement Project Sutton Way $207,874.87 Concrete sidewalk, retaining wall, curb and gutter, curb ramps, revaing and restriping 2012 2012 Street Rehabilitation Project Brighton Street, Butler Street, Minnie Street, and West McKnight Way $390,908.22 Pavement sealing and restriping 2012 2012 Pothole Repair Project Morgan Ranch Drive near Ridge Road and Kate Hayes Street near East Empire Street $25,000.00 Pavement patch repairs 2012 Church Street Drainage Project N Church St $31,841.94 Drain inlet and culvert installation 2013 Dorsey Drive Interchange Project Dorsey Drive, Idaho Maryland, Joerschke Drive, Brunswick Road $600,000.00 New freeway interchange. Portion of city funds for sidewalks, curb ramps, repaving, restriping 2014 East Main St. and Hughes Rd. Pedestrian Improvements Project East Main Street and Hughes Road $225,783.26 Construction of concrete sidewalk, curb, gutter, curb ramps. Pavement sealing and restriping 2014 Catherine Lane Pavement Maintenance Project Catherine Lane and Presley Lane $167,424.92 Asphalt concrete structural section replacement, slurry sealing 2014 McKnight Way Interchange Project McKnight Way/La Barr Meadows Road, McKnight Way/Taylorville Road $150,000.00 Pavement rehabilitation, restriping 2014 Le Duc St Sewer Realignment Project West Empire Street and Le Du Street $20,000.00 Pavement replacement after utility work 2015 Brunswick/E. Main Intersection Improvements Project Brunswick and East Main Intersection $137,748.50 Curb ramp replacements and asphalt concrete replacement 2015 West Main Rehabilitation Project West Main Street between South Auburn and South School Streets $381,352.98 Reconstruction of the crosswalks, curb ramps, and asphalt concrete surfacing 2015 2015 Annual Street Maintenance EMIM roundabout. Ridge @ Hughes. $170,000.00 Potholing, restriping, pole replacement, signal repair. Various locations 2015 Sutton Way Pavement Rehab Sutton Way $401,958.76 Pavement replacement, minor concrete and restriping 2016 Brunswick RD Pavement Rehab Brunswick Rd and Sutton Way $458,873.99 Pavement replacement, minor concrete and restriping 2016 North School Street Rehabilitation Project North School Street between West Main Street and Richardson Street $200,656.10 Pavement replacement w pervious concrete 2016 East Main and Murphy Street Intersection Improvements Project East Main and Murphy Intersection $120,000.00 Reconstruction of the sidewalk and street sections 2016 2016 Annual Street Maintenance Various $170,000.00 Sweeping, Striping, potholing and crack sealing 2017 2017 Annual Street Rehabilitation Project Roadway throughout Grass Valley $680,000.00 Crack sealing, placement of a cape seal pavement surfacing 2017 2017 Annual Street Maintenance Brunswick, N Church , Neal St $170,000.00 Retaining wall repair, pole replacement, pavement replacement 2018 Florence Avenue Water and Sewer Replacement Florence Avenue from the intersection with Clark Street to its termination to the west $100,000.00 Repaving after utility work 2018 Northeast Sidewalk Improvement Project Maltman Drive, Joerschke Drive, Sutton Way, and Dorsey Drive $547,615.00 Installation of sidewalk, curb and gutter, driveways, and accessible curb ramps 2018 2016 Measure N Street Rehab E Main, MCH, Brunswick Rd $1,158,525.98 Pavement replacement, minor concrete and restriping 2018 2018 Annual Street Rehabilitation Project Mill St, S Auburn, Bennett, E Main, Freeman, Scotia, forest Glade $1,555,909.00 Accessibility improvements, pavement repairs, cape sealing, restriping 2018 2018 Annual Street Maintenance Neal St, E Main, various $200,000.00 Pole replacement. Driveway reconstruction. Restriping 2019 Richardson Street Water Line Replacement and Repaving Project Richardson Street $800,000.00 Accessibility improvements, asphalt concrete pavement resurfacing after utility work 2019 2019 Annual Street Maintenance Brighton St , S. Auburn St. $110,000.00 Sinkhole work, patch paving project, storm drain repair 2020 2018/19 Measure E Street Rehab S Church St neighborhood, various $1,912,464.50 Pavement replacement, minor concrete and restriping 2020 2020 Annual Measure E Street Rehabilitation Project Maltman Drive, Joerschke Drive, Glenbrook neighborhood and Glenwood Road $629,578.70 Pavement resurfacing and restriping 2020 2020 Annual Street Maintenance Brighton St., Butler St., Alta St., Various $110,000.00 Patch paving. Restriping. Sweeping 2020 2020 Annual Street Rehabilitation Project West Empire St., Whiting St., Le Duc St., Kechley Court, Mainhart Drive, and Stacey Lane $370,000.00 Accessibility improvements, drainage improvements, pavement replacement, restriping 2021 Idaho Maryland Road Rehab Project Idaho Maryland Rd $154,545.00 Repave and restripe 2021 Slate Creek Road Improvements Project Slate Creek Road $200,000.00 Sidewalk, drainage, repaving, restriping 2021 2021 Annual Street Maintenance Various roads in the city of Grass Valley $150,000.00 Patch work paving, 2021 2021 Annual Street Rehabilitation La Barr Meadows Road and Freeman Lane $405,000.00 Pavement grinding, overlay and replacements 2022 2022 Annual Street Maintenance Colfax Ave. Central Ave, various $205,000.00 Repaving and restriping. Sweeping 2022 2022 Measure E Street Rehab Sierra College Drive and Idaho Maryland Road & Scandling $1,000,000.00 Sidewalk and curb ramp construction, pavement replacement and restriping 2023 Downtown Streetscape Improvements Mill Street (Neal to West Main St.). W Main St $1,131,950.00 Concrete walkway and curb ramp construction (Portion of project) 2023 2023 Annual Street Maintenance E Main, Brunswick, S Auburn, Hughes, Ridge, Various $110,000.00 Restriping 2023 2023 Annual Street Rehabilitation Lucas Ave., Miners trail, French St., and various $655,000.00 Repaving and restriping TOTAL 2003 - Present $23,697,020.54
TOTAL 2018 - Present $11,505,588.18

Item # 9.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Public meeting to discuss Fire Resiliency and Vegetation Management concerns and consider approving Resolution No. 2023-57 of the City Council of the City of Grass Valley declaring a Fiscal Emergency relating to combating wildfires and extreme weather conditions.

CEQA: Not a Project.

Recommendation: That Council 1) declare a fiscal emergency due to the lack of necessary funding for fire personnel and land management required to combat wildfires and extreme weather conditions as stated in Resolution No. 2023-57; 2) conduct a public meeting to gain additional input from the community on Fire and Vegetation Management and a potential tax; and 3) develop a schedule of next steps with City Council.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: September 12, 2023 Date Prepared: September 7, 2023 Agenda: Administrative
Background Information: The purpose of this gathering is to discuss Fire and Vegetation Mitigation and managing the risks that Grass Valley may face due to extreme weather events and wildfires.

First for the Council to even put a proposed general sales tax on the March 2024 Election, it must declare a fiscal emergency and adopt the proposed resolution by a unanimous vote of the City Council. Without the unanimous vote from the Council, the Council would have to wait until the November 2024 Election to place something on the ballot for consideration. Thus, staff will be asking the Council to vote on declaring a Fiscal Emergency as stated in Resolution 2023-57.

Next, the staff will provide a summary of the comments received so far and suggest gathering more feedback from the public at the meeting regarding Fire, Vegetation Management, and a possible expenditure plan for a sales tax. After hopefully receiving additional input and more comments, the staff will talk about potential next steps, including scheduling more meetings and setting decision points for the City Council to meet the deadline for putting something on the ballot in March 2024. The staff will present this information for consideration at the Council Meeting.

Council Goals/Objectives: The execution of this action attempts to achieve Strategic Goal #5 – High Performance Government and Quality Service.

Item # 10.

Fiscal Impact: At this point, there is very little fiscal impact. The Fiscal Impact would come about if the Council decides to move forward with a Special Election in March 2024, which could easily exceed $100,000, but there are sufficient funds in City reserves if the City Council deems this issue to be a fiscal emergency.

Funds Available: Yes Account #: General Fund Reserves
Reviewed by: Tim Kiser, City Manager
Attachments: Resolution 2023-57

Item # 10.
316856.v5
RESOLUTION No. 2023-57

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GRASS VALLEY DECLARING A FISCAL EMERGENCY

DUE TO LACK OF FUNDS FOR FIRE PERSONNEL AND

LAND MANAGEMENT REQUIRED TO COMBAT

WILDFIRES AND EXTREME WEATHER CONDITIONS
WHEREAS, the City Council desires to submit a general transactions and use tax ordinance for voter approval; and
WHEREAS, for the Council to call a special election on the proposed general sales tax for March 2024, it must declare the fiscal emergency and adopt the proposed resolution by a unanimous vote of the City Councilmembers present.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY AS FOLLOWS:

1. FISCAL EMERGENCY. The Council finds that unless it takes urgent action by placing this general tax measure on the ballot at the March 5, 2023 special election, the Grass Valley Fire Department will lack necessary funding for fire personnel and land management required to combat wildfires and extreme weather conditions and to fund other City services. Accordingly, the City Council hereby declares an emergency pursuant to the California Constitution, article XIII C, section 2, subdivision (b).

2. CEQA. The adoption of this Resolution is exempt from the California Environmental Quality Act (Public Resources Code §§ 21000 et seq. (“CEQA”) and 14 Cal. Code Reg. §§ 15000 et seq. (“CEQA Guidelines”). The calling of a Special Municipal Election is not a project within the meaning of CEQA Guidelines section 15378, subsection (b)(4) [funding of unspecified projects] and section 15061, subsection (b)(3) [common sense exemption]. While some expenditures of the proceeds of the tax might have impacts on the environment, it would be unduly speculative to identify and evaluate those impacts now. That analysis will be more usefully done when the projects to be funded are selected and defined.

3. CERTIFICATION. The City Clerk of the City of Grass Valley shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City.

4. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Resolution or its application to any person or circumstance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution or its application to other persons and circumstances. The City Council of the City of Grass Valley hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be

Item # 10.
316856.v5
declared invalid or unconstitutional and, to that end, the provisions hereof are hereby declared to be severable.

5. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption as a measure affecting an election.

PASSED AND ADOPTED by a unanimous vote of all members of the City Council of the City of Grass Valley present as required California Constitution, article XIII C, section 2, subdivision (b) and by a two-thirds vote of all its members as required by Revenue & Taxation Code section 7285.9, on this September 12, 2023, by the following vote:

AYES: Councilmembers
NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Jan Arbuckle, Mayor
ATTEST:
________________________________
Taylor Day, City Clerk
APPROVED AS TO FORM:
________________________________
Michael G. Colantuono, City Attorney

Item # 10.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Grass Valley Downtown Association Request for 2023 Business Improvement District Allotment
CEQA: Not a Project.

Recommendation: That Council 1) receive a presentation from the Grass Valley Downtown Association (GVDA) request for the distribution of $60,000 of Business Improvement District (BID) Assessment funds; 2) review and approve the proposed distribution of BID Assessment funds; and 3) authorize City to pay the proposed invoice from the GVDA.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: September 12, 2023 Date Prepared: September 7, 2023 Agenda: Administrative
Background Information: In accordance with the City’s Municipal Code, the City collects Business Improvement District (BID) within an assessment district downtown made of more than 240 businesses. Since the BID’s beginning, the Grass Valley Downtown Association (GVDA) has been the only recipient of these funds. The City’s code requires GVDA to annually request BID assessment funds and spend them in accordance with the City ordinances relating to the BID. This year City collected sufficient BID Assessment for a disbursement of $60,000. The GVDA has put together a request for the BID assessment funds for this year and the associated invoice. Attached for the Council’s information and consideration is a copy of the GVDA’s invoice, an invoice breakdown by category, and the proposed calendar of events.

The GVDA will have a representative present at the meeting to make a presentation requesting the assessment funds.

Council Goals/Objectives: The execution of this action attempts to achieve Strategic Goal #5 – High Performance Government and Quality Service.

Fiscal Impact: Sufficient BID assessments were collected to allocate $60,000 for disbursement.

Funds Available: Yes Account #: BID Assessment Funds
Reviewed by: Tim Kiser, City Manager
Attachments: GVDA’s invoice, an invoice breakdown by category, and the proposed calendar of events

Item # 11.

Business Improvement District
"BID" Disbursement Request

Item # 11.

Our team
Robin Galvan Davies
Executive Manager
Board of Directors
•Lillie Robertson,
Chairperson
•Joy Porter,
Vice Chairperson
•Debbe Blakemore,
Treasurer
•Nicole Arbaugh,
Secretary
•Sue Amick,
Board Director
•Craig Hamilton,
Board Director
2 BID ASSESSMENT REQUEST
Mary Ann Boyer,
Member Outreach, Event
Support
Heather Colby
Media Coordinator, Event
Support

Item # 11.

Introduction
The Grass Valley Downtown Association is a 501 C 4
Not for Profit organization that provides the 240+
downtown businesses located within the Business
Improvement District (BID) boundaries with a unified
voice and an umbrella organization that concerns
itself with those issues impacting the downtown area.

Since the BID's inception, The GVDA has been the
sole recipient of the BID Assessment Fees which its
members pay to the City of Grass Valley when they
renew their business license annually.
3 BID ASSESSMENT REQUEST September 12
th
, 2023

Item # 11.

Our BID Members
Revenue Uses
The GVDA uses the monies collected from our
membership in accordance with City of Grass Valley
Ordinance No. 282 N.S 81-464.

Section 62-A specifies the acceptable purposes of
fund usage:

Parking, traffic studies, decoration, restoration,
promotion of public events to take place in public
areas, furnishing of music, and general promotion of
business activities in the area.

For the City of Grass Valley to disperse the
assessment dollars, The GVDA presents its budget for
fund usage for the requested amount. This typically
happens around the start of the second quarter of the
fiscal year (April 1st) and is accompanied by a
reconciliation of last year's use of funds as well as a presentation of the association's accomplishments.

Item # 11.

UPCOMING EVENTS
THE BUDGET- 2023 Detall Expenditures
2023 - 2024 Proposed Event Expenditures
• Brew Fest Event Expenses: $7,645.00
Adver/Mktg, Supply/Materials, Entertainment, Permits,
Sanitation
• Car Show Expenses: $4,750.00
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation • Certified Farmers Market Expenses: $4,519.00
Adver/Mktg, Supply/Materials, Entertainment, Permits
• Cornish Christmas Expenses: $7,950.00 Adver/
Mktg, Supply/Materials, Entertainment, Permits, Sanitation • Foothills Celebration Expenses: $4,616.00
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation Se:'P ... ....,u..vu.,~~
21 :,:::,~~e:
■ 4
th of July Expenses: $4,550.00
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation • Holiday Open House Expenses: $2,400.00
Adver/Mktg, Supply/Materials, Entertainment, Permits
• Sidewalk Sale Expenses: $1,735.00
Adver/Mktg, Permits
• Thursday Night Market Expenses: $7,350.00
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation • Safe Trick or Treat Expenses: $285.00
Adver/Mktg, Permits
BID Assessment collections are up! We have worked
hard to educate our members about the importance
of paying them and how to do it!
5 BID ASSESSMENT REQUEST September 12
th
, 2023

Item # 11.

High-Dollar Give Backs
As our organization has focused on getting organized and producing events that succeed, we have been able to give back to our members not only through successful and highly curated events but also by contributing to more high-dollar programs. We know this will continue to grow as our organization continues to excel.
• Holiday Lights on Buildings- $3500.00
• Pigeon Mitigation $3000.00
• Acoustic Music on Mill Street Plaza $2550
(remainder of year and $6000 projected for
2024)
• Art in Empty Storefronts $1500.00
• Locals For Locals Plein Air Festival First
Place Artist Award $1000.00
• BID Member BBQ to foster and build
member/GVDA relationships $500
• Mill Street Informational Kiosks (Under
Development) $2200.00
7 BID ASSESSMENT REQUEST September 12th, 2023
Working diligently to create value of which our
membership and community partners can be proud.

Item # 11.

Item # 11.

ThankYoul
We look forward to continuing to work in partnership
with the City of Grass Valley to highlight the unique
and thriving downtown business district we have
worked so hard to create.

Item # 11.

Grass Valley Downtown Association
cRAss vAu.Ev nowvrowx xssocwno« 128 E. Main St., Grass Valley, CA 95945 INVOICE# 1879
Date: 9/05/2023

BILL TO
The City of Grass Valley
125 E. Main St., Grass Valley, CA 95945
(530) 274-4350
FOR
2023 BID Fund Distribution

ITEM DESCRIPTION AMOUNT
Brew Fest Event Expenses:

Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation CarShow
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation Certified Farmers Market
Adver/Mktg, Supply/Materials, Entertainment, Permits
Cornish Christmas
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation Foothill Celebration
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation 4th of July
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation Holiday Open House/Market
Adver/Mktg, Supply/Materials, Entertainment, Permits
Sidewalk Sale
Adver/Mktg, Supply/Materials, Entertainment, permits
$7,645.00
$4,750.00
$4,519.00
$7,950.00
$4,616.00
$4,550.00
$2,400.00
$1,735.00

Item # 11.

Thursday Night Market
Adver/Mktg, Supply/Materials, Entertainment, Permits, Sanitation (SAFE) Trick or Treat Downtown
Adver/Mktg, Permits.

Pigeon Population Control Program
Safe birth control program to reduce the population downtown GVDA Music Sponsorship
$400.00 a month commitment to sponsor music on Mill Street Plaza Art in Empty Storefronts
Empty Storefront Beautification- Images, Calendar of Events Locals For Locals Plein Air Festival Artist Award
First Place Artist's Award
BID Member BBQ
To foster and build member/GVDA relationships
$7,350.00
$285.00
$3,000.00
$6,000.00
$1,500.00
$1,000.00
$500.00
Mill Street Informational Kiosk Displays
Under development
$2,200.00
Subtotal $60,000.00

TOTAL COST

Item # 11.

Onss Valley Downtown Association
2024 ANNUAL STREET CLOSURES FOR GRASS VALLEY DOWNTOWN ASSOCIATION

PROPOSED GVDA CALENDAR OF EVENTS
Heart of the Town Valentine's Open House- Saturday, February 10th Event: 10:00 am - 5:00 pm
Street Closure Time: 7:00 am - 4:00 pm
Street Closure Location: Areas A & C (Mill from W. Main to Neal; Bank from Mill to S. Auburn).

Annual St. Piran's Day Festival - Saturday, March 2nd
Event: 9:30-11:00 am, Flag raising 9:45 am, Pasty Toss 10:00-11:00 am Street Closure Time: 9:30 am-11:00 am
Street Closure Location: Areas A (Mill from W. Main to Neal).

Foothills Celebration, Saturday, March 16
th
Event: 1:00 - 4:00 pm
Street Closure Time: 11:00 am - 5:00 pm
Street Closure Location: Area A (Mill Street from W. Main to Neal) Downtown Car Show - Saturday, May 6
th
/ Rain Date: Saturday, June 15th
Event: 10:00 am - 2:00 pm
Street Closure Time: 5:45 am - 4:30 pm
Street Closure Location: Areas A, B, C, D, E, P. (Mill from Main to Neal; Bank from Mill to S. Auburn; Main from S.

Church to Stewart - S. Auburn from Bank to E. Main, City Hall Parking Lot at E. Main & S. Auburn.) Grass Valley Armed Forces Day - Saturday, May 18
th
Event: 10:00 am - 2:00 pm
Street Closure Time: 5:45 am - 4:30 pm
Street Closure Location: Areas A, B, C, D, E, P. (Mill from Main to Neal; Bank from Mill to S. Auburn; Main from S.

Church to Stewart - S. Auburn from Bank to E. Main, City Hall Parking Lot at E. Main & S. Auburn.) Thursday Night Market Summer Series -Thursdays, May 30
th
, June s=, 13th• zo=, 27
th and July 4th
Event: 6:00 - 9:00 pm
Street Closure Time: 4:00 - 10:00 pm
Street Closure Location: Areas A & B, (Mill from W. Main to Neal, W. Main from S. Church to S. Auburn St.) 4th of July Celebration - Thursday, July 4
th
Event: July 4th, 8:00 am - 10:00 am Family Pancake Breakfast from 8:00 -10:00 am Street Closure Location: Areas A (Mill from W. Main to Neal) Street Closure Time: July 4
th
, 6:00 am - 11:00 am
Event: July 4
th
, 6:00 pm - 9:00 pm. Mill Street 4
th of July Thursday Night Market
Street Closure Time: 4:00 pm - 10:00 pm
Street Closure Location: Areas A & B, (Mill from W. Main to Neal, W. Main from S. Church to S. Auburn St.) Sidewalk Sale - Saturday, September 14th,
Event: 9:00am -5:00pm
Street Closure Time: 7:00 am - 4:00 pm
Street Closure Location: Areas A & C (Mill from W. Main to Neal; Bank from Mill to S. Auburn St.)

Item # 11.

Plein Air Festival - Thursday, September 16th (Event is week-long) Event: 5:00 pm - 10:00 pm
Street Closure Time: 3:00 pm - 10:00 pm
Street Closure Location: Area A (Mill Street from W. Main to Neal) Brew Fest - Saturday, October 12th
Event: 1:00- 5:00 pm.

Street Closure Time: 11:00 am - 6:00 pm
Street Closure Location: Areas A (Mill from W. Main to Neal) Safe Trick or Treat - Thursday, October 31"
Event: 10:00am - 1:00 pm
Street Closure Time: 9:00 am - 2:00 pm
Street Closure Location: Areas A & B, (Mill from W. Main to Neal, W. Main from S. Church to S. Auburn St.) Downtown Holiday Market - Saturday, November 9th
Event: 10:00am - 6:00pm
Street Closure Time: 8:00 am - 7:00 pm
Street Closure Location: Area A (Mill Street from W. Main to Neal) Annual Cornish Christmas - Fridays, November 29th- December 6 th• 13th, 20th
Event: 6:00 - 9:00 pm, Tree Lighting Ceremony on Friday, Nov. 29th, 6:00 - 6:30 pm Street Closure Time: 4:00 -10:00pm
Street Closure Location: Areas A, B (Mill from W. Main to Neal, W. Main from S. Church to S. Auburn St.)

Item # 11.

GRASS VALLEY DOWNTOWN ASSOCIATION
2023 BID DISTRIBUTION INVOICE BREAKDOWN BY CATEGORY:

BREW FEST:

Advertising & Marketing
Supplies & Materials
Entertainment
Permit & Fee's
Sanitation
$3,000.00
$3,500.00
$800.00
$95.00
$250.00
$7,645.00 $ 7,645.00
CAR SHOW:

Advertising & Marketing
Supplies & Materials
Entertainment
Permit & Fee's
Sanitation
$2,000.00
$1,500.00
$750.00
$250.00
$250.00
$4,750.00 $ 4,750.00
CERTIFIED FARMERS MARKET:

Advertising & Marketing
Supplies & Materials
Entertainment
Permit & Fee's
Sanitation
$1,500.00
$500.00
$2,000.00
$519.00
$0.00
$4,519.00 $ 4,519.00
CORNISH CHRISTMAS:

Advertising & Marketing
Supplies & Materials
Entertainment
Permit & Fee's
Sanitation
$3,000.00
$1,000.00
$3,000.00
$700.00
$250.00
$7,950.00 $ 7,950.00
FOOTHILL CELEBRATION:

Advertising & Marketing
Supplies & Materials
Entertainment
Permit & Fee's
Sanitation
$2,500.00
$2,021.00
$0.00
$95.00
$0.00
$4,616.00 $ 4,616.00

Item # 11.
4TH OF JULY:
- ----~ --•- ---·--
Advertising & Marketing $2,000.00
Supplies & Materials $800.00
Entertainment $750.00
Permit & Fee's $750.00
Sanitation $250.00
$4,550.00 $ 4,550.00
- -- --- -- .. ~-. ,_ - -~- ---
HOLIDAY OPEN HOUSE/MARKET:
--
Advertising & Marketing $1,700.00
Supplies & Materials $465.00
Entertainment $200.00
Permit & Fee's $35.00
Sanitation $0.00
$2,400.00 $ 2,400.00
--.-- -,-.-- -------- .... --
SIDEWALK SALE:

Advertising & Marketing $1,700.00
Supplies & Materials $0.00
Entertainment $0.00
Permit & Fee's $35.00
Sanitation $0.00
$1,735.00 $ 1,735.00
--------------r1,, _...,......._,.. __ - -----...-~~-- - -- THURSDAY NIGHT MARKET:

Advertising & Marketing $2,100.00
Supplies & Materials $1,700.00
Entertainment $2,600.00
Permit & Fee's $700.00
Sanitation $250.00
$7,350.00 $ 7,350.00
.------... -- ........ --c1- -------=--~___,
(SAFE) TRICK OR TREAT DOWNTOWN:

Advertising & Marketing - $250.00
Supplies & Materials $0.00
Entertainment $0.00
Permit & Fee's $35.00
Sanitation $0.00
$285.00 $ 285.00
PIGEON PROGRAM I $3,000.00 $ 3,000.00
GVDA - MUSIC ON MILL STREET PLAZA SPONSORSHIP I $6,000.00 $ 6,000.00

EMPTY STOREFRONT ART INSTALLATION
I
$1,500.00 $ 1,500.00
LOCALS 4 LOCALS PLEIN AIR FESTIVAL ARTIST AWARD $1,000.00 $ 1,000.00 MISCELLEANOUS GIVE BACK PROJECT i $500.00 $ 500.00
INFORMATIONAL KIOSK (Under Development) $2,200.00 $ 2,200.00 ~
TOTAL BID EXPENDITURE I $60,000.00

Item # 11.

GRASS VALLEY DOWNTOWN ASSOCIATION
ADVERTISING & MARKETING:

Nevada County Gold Publiction
Destination Publication
Website
Social Media
Radio - KNCO
Newspaper - The Union
Weekly Merchant Memos
Monthly Newsletters
In-House Graphic Designer:

Vendor Applications
Event Flyers
Posters
Banners
Sponsorship Packets
Misc.

Out-Source Graphic Designer:

Large Banners
Merchandise
Specialty Event Items
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Item # 11.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Direction to staff to prepare a Request for Proposals (RFP) to conduct a feasibility study and a traffic study to support the drafting of an ordinance to incentivize the conversion of under-utilized upper and basement level spaces to residential use within the Town Core (TC) zoning designation.

CEQA: Not a project under CEQA; If directed to prepare an ordinance, the appropriate CEQA review will be completed at that time
Recommendation: That Council direct staff to prepare an RFP for a feasibility study and traffic study to support the drafting of an ordinance that would incentivize conversion of under-utilized upper and basement level spaces to residential use within the TC zoning designation.

Prepared by: Amy Wolfson, City Planner
Council Meeting Date: September 12, 2023 Date Prepared: September 7, 2023 Agenda: Administrative
Background Information: The city recently completed the pedestrian improvements and renovation of Mill Street which is stimulating a revitalization of downtown. Staff have received inquiries from property owners about the possibility of converting upperlevel offices to residential use along the Mill Street pedestrian corridor. However, while the TC zone allows 20 dwelling units per acre, most of the buildings in this zone sit on very small lots, prohibiting them from taking advantage of the generous density allowance. Many of the buildings are large in size, and with the demise of office space interest in favor of home-office use, much of the non-ground level space is underutilized. An ordinance to incentivize the non-ground floor uses for residential use will provide the following benefits:
 Add to the revitalization effort of downtown
 Encourage housing close to employment opportunities and close to the Tinloy Transit Station
 Encourage investment in older buildings
 Further the goals of the General Plan:
o Land Use- 9-LUP: Provide for higher residential densities on infill sites and in the Downtown area.
o Land Use- 23-LUP: Encourage mixed-use developments incorporating a variety of densities on infill sites and in areas proposed for annexation.

Item # 12.
o Housing- HE Goal D, POLICY 1: The City shall encourage private reinvestment in older residential neighborhoods and private rehabilitation of housing. (While the TC zone is not considered a residential neighborhood, but the program encourages reinvestment in older buildings for the purpose of housing.)
Staff anticipates that the ordinance will include parameters for the following:
 Maximum density limit within the Town Core
 A provision to allow or not allow dwelling units to be used as short-term rentals  Off-street parking requirement for residential units
 Level of permit review (administrative vs discretionary)  Restriction on expansion of existing buildings
At least two special studies will be necessary to consider consistency with the general plan and compliance with the California Environmental Quality Act (CEQA). A feasibility study will be used to determine the number of dwelling units the adopted general plan anticipated within the TC zone so that staff can recommend a density limit that is consistent. The city will also need to rely on a traffic study based on Vehicle Miles Traveled (VMT), which is the metric used for determining impacts under CEQA, and also based on Level of Service (LOS), which is the metric used in the city’s general plan.

Council Goals/Objectives: Direction to pursue this ordinance supports the 2022 Strategic Plan Update, Goal #1: The City of Grass Vally is dedicated to promoting programs and projects that improve livability and enhance the character and charm of Grass Valley.

Fiscal Impact: Development of the ordinance will require staff time and will require a consultant-prepared feasibility study and a traffic study, the cost of which will be better understood with responses to an RFP.

Funds Available: None Account #: TBD
Reviewed by: Tim Kiser, City Manager
Attachments: None

Item # 12.