Agenda packet — Grass Valley City Council, May 28, 2024 (part 1 of 2)

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, May 28, 2024 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.

Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy

MEETING NOTICE
City Council welcomes you to attend the meetings electronically or in person at the City Hall Council Chambers, located at 125 E. Main St., Grass Valley, CA 95945. Regular Meetings are scheduled at 6:00 p.m. on the 2nd and 4th Tuesday of each month. Your interest is encouraged and appreciated.

This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/@cityofgrassvalley.com
Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

Agenda materials, staff reports, and background information related to regular agenda items are available on the City’s website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com, subject to City staff’s ability to post the documents before the meeting.

Please note, individuals who disrupt, disturb, impede, or render infeasible the orderly conduct of a meeting will receive one warning that, if they do not cease such behavior, they may be removed from the meeting. The chair has authority to order individuals removed if they do not cease their disruptive behavior following this warning. No warning is required before an individual is removed if that individual engages in a use of force or makes a true threat of force. (Gov. Code, § 54957.95.)

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City of Grass Valley, CA AGENDA May 28, 2024
Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting by calling (530) 274-4390, we are happy to accommodate.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS

1. Military Ambassador Certificate of Recognition for Tia C. Tomescu.

2. Proclamation for May 2024 as National Cities, Towns and Villages Month.

PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after 5pm will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item. There is a time limitation of three minutes per person for all emailed, voicemail, or in person comments, and only one type of public comment per person. Speaker cards are assigned for public comments that are on any items not on the agenda, and within the jurisdiction or interest of the City. Speaker Cards can be pulled until the opening of public comment at which time sign ups will no longer be allowed.

These cards can be found at the City Clerks desk. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item is announced. When recognized, please begin by providing your name and address for the record (optional). Thirty minutes of public comment will be heard under this item in order of the speaker card assigned and the remaining general public comments will be heard at the end of the meeting. We will begin with number one.

CONSENT ITEMS -All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action but Council action is required to do so (roll call vote).Unless the Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person.

3. Approval of the regular City Council Meeting Minutes of May 14, 2024 Recommendation: Council approve minutes as submitted.

4. Approval of the Special City Council Meeting Minutes of May 14, 2024

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City of Grass Valley, CA AGENDA May 28, 2024
Recommendation: Council approve minutes as submitted.

5. Second Reading of Ordinance 828 amending section 17.38.050(B) and adding Section

17.38.080(N) of Chapter 17.38 and Section 17.100.020(S) of Chapter 17.100, Title 17 of the Grass Valley Municipal Code regarding the regulation of portable signage within the ROW of properties located within the Town Core zoning designation CEQA: Exempt under CEQA Guideline §15301, Categorical Exemption Class 1 (“Existing Facilities”) and under CEQA Guideline §15061(b)(3) (General Rule) Recommendation: That Council Find the project exempt from the California Environmental Quality Act (CEQA) pursuant to the attached NOE and hold a second reading, waive full reading, by title only, and adopt Ordinance No. 828 to regulate signage within the ROW of properties in the Town Core Zoning Designation.

6. Magenta Drain Restoration Project – Grant Agreement with South Yuba River Citizens League
CEQA: N/A – Procedural Motion
Recommendation Motion: That Council approve staff to execute an agreement with South Yuba River Citizens League for Planning and Implementation Services regarding Department of Water Resources Funding for Proposition 1 Round 2 Integrated Regional Water Management Implementation Grant subject to legal review.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

7. Historical Commission Policy Document
CEQA: Not a Project.

Recommendation: That Council review and approve the Historical Commission policy document

8. Measure E Park Funding – Project List and Use Agreement CEQA: Exempt – Not a Project
Recommendation: That Council 1) review a proposed project list for the next fiscal year and provide direction to Staff and 2) dependent on Council’s desired direction, authorize the City Engineer to execute a Joint Use Agreement, subject to legal review, for the City’s use and upgrading of the Sierra College Rotary Fields.

9. FY 2024-25 Preliminary Budget Overview
CEQA: Not a project
Recommendation: It is recommended that the City Council, by MOTION, 1) approve the FY 2024-25 Preliminary Budget and provide further direction to staff as it relates to the preparation of the FY 2024-25 Final Budget; and 2) Set June 25, 2024, as the date for the public hearing for the FY 2024-25 Final Budget.

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City of Grass Valley, CA AGENDA May 28, 2024

10. Discussion on City Council Compensation in light of Upcoming Elections.

CEQA: Not a Project
Recommendation: That Council considers the information provided and provides direction to staff.

BRIEF REPORTS BY COUNCIL MEMBERS

CONTINUATION OF PUBLIC COMMENT

ADJOURN

POSTING NOTICE
This is to certify that the above notice of a meeting of The City Council, scheduled for Tuesday, May 28, 2024 at 6:00 PM was posted at city hall, easily accessible to the public, as of 5:00 p.m. Thursday, May 23, 2024.
_____________________
Taylor Day, City Clerk

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CERTIFICATE OF RECOGNITION
1 ST LIEUTENANT Tia C. Tomescu
The Greater Grass Valley Chamber of Commerce and City of Grass Valley City Council take great pleasure in recognizing 1st Lieutenant Tia C. Tomescu as the winner of the 2024, Lieutenant Commander Louis “Lou” Conter Military Ambassador Award. The award recognizes individuals that embody Commander Conter’s outstanding leadership and selfless commitment to the United States of America through both military and community service. Commander Conter’s distinguished military career spans more than three decades and includes him honorably serving in WWII, The Korean War, and The Vietnam Conflict. Additionally, Commander Conter has dedicated countless hours engaged in a vast array of community service endeavors.
1 st Lieutenant Tia C. Tomescu has displayed remarkable leadership as the Crew Commander at an Upgraded Early Warning Radar (UEWR) facility, where she oversees operations crucial for providing timely and accurate indications, warning, and battlespace awareness. Her leadership has been instrumental in safeguarding North America against strategic attacks and ensuring space superiority for America and our Allies.

Tia C. Tomescu’s commitment to excellence extends to her professional endeavors. She has demonstrated exceptional work ethic and leadership abilities by identifying and addressing a 10-year data-processing shortfall, ensuring the safety and custody of the $75 Billion International Space Station and human spaceflight. Her contributions to improving Space Domain Awareness through operational instruction rewrites have bridged commands and earned her special recognition from U.S. Army General James H.

Dickinson, Commander of USSPACECOM.

Acknowledging Tia C. Tomescu’s steadfast commitment, relentless efforts, and pursuit of excellence, she is lauded for her significant contributions to both the United States Air National Guard and her local community.

Therefore, the City of Grass Valley City Council takes great pleasure in recognizing and thanking 1st Lieutenant Tia C. Tomescu as the winner of the 2024, Lieutenant Commander Louis “Lou” Conter Military Ambassador Award.

Dated this 28th Day of May 2024
_____________________________ ____________________________ Jan Arbuckle, Mayor Hilary Hodge, Vice Mayor
_____________________________
Bob Branstrom, Council Member
_____________________________ _____________________________ Tom Ivy, Council Member Haven Caravelli, Council Member

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Item # 1.

PROCLAMATION
National Cities, Towns and Villages Month
May 2024
Whereas, the National League of Cities was founded in 1924 in Lawrence, Kansas, as the American Municipal Association by state municipal leagues seeking more coordination and national representation as cities, towns, and villages expanded rapidly; Whereas, the nonpartisan National League of Cities is the oldest and largest organization representing municipal governments throughout the United States, representing the interests of more than 19,000 cities, towns, and villages across the country;
Whereas today, the National League of Cities works in partnership with 49 state municipal leagues across the country to strengthen local leadership, drive innovation, and influence the federal policies that impact local programs and operations; Whereas, as the voice of cities, towns, and villages in Washington, DC, the National League of Cities has successfully championed federal legislative solutions that support municipalities and has worked closely with Congress and the Executive Branch to educate policymakers on the realities of local implementation; Whereas, The City of Grass Valley is a proud member of the National League of Cities, and has benefited from the organization’s research, technical expertise, federal advocacy and opportunities to learn from other local governments; Whereas, local governments are the bedrock of American democracy, providing 336 million residents with the most accountable, responsive, inclusive, ethical, and transparent government in the world;
Whereas, from the nation’s smallest villages to its largest cities, America’s local governments have been essential in transforming the United States of America into the greatest, most influential nation in world history;
Now, therefore, be it resolved that the City of Grass Valley hereby proclaims May 2024 as National Cities, Towns, and Villages Month in celebration of America’s local governments and the National League of Cities’ historic centennial anniversary.

Dated this 28 day of May 2024
_____________________________ _____________________________ Jan Arbuckle, Mayor Hilary Hodge, Vice Mayor
________________________________
Haven Caravelli, Council Member
____________________________ _____________________________ Bob Branstrom, Council Member Thomas Ivy, Council Member

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Item # 2.

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, May 14, 2024 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES
Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy

CALL TO ORDER
Meeting called to order at 6:06PM.

PLEDGE OF ALLEGIANCE
Pledge of allegiance led by Mayor Arbuckle.

ROLL CALL

PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Mayor Jan Arbuckle
ABSENT
Vice Mayor Hilary Hodge

AGENDA APPROVAL
Motion made to approve the agenda as submitted by Councilmember Branstrom, Seconded by Councilmember Caravelli.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Mayor Arbuckle

REPORT OUT OF CLOSED SESSION
No reportable action.

INTRODUCTIONS AND PRESENTATIONS

1. Military Ambassador Certificate of Recognition for Levi K. Choate.

Mayor Arbuckle gave presentation.

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Item # 3.

City of Grass Valley, CA MINUTES May 14, 2024

PUBLIC COMMENT
Public Comments #1-5
Recess called by Mayor Arbuckle at 6:20PM.

Recess continued at 6:26PM.

Meeting called back to order at 6:32PM.

Public Comment #6-7
Recess called at 6:43PM
Meeting resumed at 7:05PM, Public Comment closed.

CONSENT ITEMS
Remove item 5 for discussion.

Public Comment: Matthew Coulter
Motion made to approve consent with the removal of item 5 by Councilmember Branstrom, Seconded by Councilmember Caravelli.

Voting Yea: Councilmember Branstrom, Councilmember Ivy, Mayor Arbuckle

2. Approval of the Regular Meeting Minutes of April 23, 2024.

Recommendation: Council approve minutes as submitted.

3. Adopt Resolution No. 2024-29 Declaring Vehicles of the City of Grass Valley Surplus CEQA: N/A
Recommendation: That council 1) Adopt Resolution No. 2024-29 declaring a police vehicle as surplus and authorize disposition

4. Consideration of Waste Management’s annual fee adjustments and new fees for service
CEQA: Not a project
Recommendation: That Council adopt Resolution 2024-28 adjusting service rates to Waste Management’s fee schedule

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

5. AB 481 – Military Equipment Annual Inventory and Report; renewal of ordinance #815 CEQA: Not a project
Recommendation: Approve the attached equipment inventory as well as the associated annual report, renew previously adopted ordinance #815 pursuant to requirements of AB-481
Police Chief, Alex Gammelgard, gave presentation.

Motion made by Councilmember Branstrom, Seconded by Councilmember Ivy.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Mayor Arbuckle

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Item # 3.

City of Grass Valley, CA MINUTES May 14, 2024

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

6. Introduction of an ordinance amending section 17.38.050(B) and adding Section

17.38.080(N) of Chapter 17.38 and Section 17.100.020(S) of Chapter 17.100, Title 17 of the Grass Valley Municipal Code regarding the regulation of portable signage within the ROW of properties located within the Town Core zoning designation CEQA: Exempt under CEQA Guideline §15301, Categorical Exemption Class 1 (“Existing Facilities”) and under CEQA Guideline §15061(b)(3) (General Rule) Recommendation: Introduce the attached ordinance 828, waive full reading, and read by Title Only
City Planner, Amy Wolfson, gave presentation to the Council.

Council asked about the difference between chalkboards and white boards, asked to keep the verbiage of chalk boards only to match the historical aesthetic and request that this language is included in business license applications.

Public Comment: Matthew Coulter
Motion made to introduce the attached ordinance 828, waive full reading, and read by Title only by Councilmember Ivy, Seconded by Councilmember Caravelli.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Mayor Arbuckle

7. Annual Inflation Increase for Water, Sewer, and Development Impact Fees CEQA: Not a project
Recommendation: That Council: 1) hold a public hearing; and 2) adopt Resolution No. 2024-30 approving an annual inflation increase to the existing water, sewer, and development impact fees
City Manager, Tim Kiser, gave presentation to Council.

Council asked about AB602 and NEXUS studies.

Public Comment: Matthew Coulter
Council asked about inflation and where the data is pulled from and asked about CPI increases.

Motion made to adopt Resolution No. 2024-30 approving an annual inflation increase to the existing water, sewer, and development impact fees by Councilmember Branstrom, Seconded by Councilmember Caravelli.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Mayor Arbuckle

ADMINISTRATIVE

8. Measure E Funding and Budgeting – Overview and Use Agreement CEQA: Exempt – Not a Project
Recommendation: That Council 1) receive an update on the amounts of Measure E funding available for use on streets and parks projects and 2) review a proposed project list for the next fiscal year and provide feedback to Staff and 3) authorize the City Engineer to execute

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Item # 3.

City of Grass Valley, CA MINUTES May 14, 2024
a Joint Use Agreement, subject to legal review, for the City’s use and upgrading of the Sierra College Rotary Fields.

City Engineer, Bjorn Jones, gave presentation to Council.

Council discussed the use of turf vs natural grass, the lifespan of turf and how it is disposed of after its lifespan expires, and had concerns about not finishing the Memorial Park Project before taking on new projects. Council requested to hold a public hearing regarding Measure E, potentially a joint meeting with City Council and the Measure E Committee and asked for clarification on the responsibility to maintain the field.

City Manager, Tim Kiser, spoke to the goal of the bond which is to provide more fields. Council asked for clarification on the verbiage of what Council approved.

Public Comment: Matthew Coulter
Council asked to postpone authorizing the City Engineer to execute a Joint Use Agreement, subject to legal review, for the City’s use and upgrading of the Sierra College Rotary Fields. They request to meet with the Measure E Committee prior to making a decision. Asked for this to be put on the May 28th meeting agenda.

BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Caravelli attended the GVDA executive meeting, ERC meeting, assisted with presenting their new logo and tag line, GVDA meeting w/ chamber, and thanked GVPD and Fire for their role in Lou Conter's service. Councilmember Branstrom attended the ERC board meeting and the tour of Nevada County, saw the Cats show, and noted that farmers markets. Mayor Arbuckle attended multiple meetings and attended the ERC tour of Nevada County.

ADJOURN
Meeting adjourned at 8:43PM.

Adopted on:_______________
_______________________________ ______________________________ Jan Arbuckle, Mayor Taylor Day, City Clerk

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Item # 3.

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Item # 3.

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Item # 3.
1 Miranda Bacon
From: WIRELESS CALLER - Voicemail box 8880 <[email protected]> Sent: Tuesday, May 14, 2024 5:21 PM
To: Public Comments
Subject: Voicemail from ( on May 14 2024 5:19 PM
Attachments: 1715732388-00000f76.mp3

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You received a new voicemail message

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New voicemail message
Time: Tuesday, May 14 2024 5:19 PM
From:

Duration: 51 seconds
Voicemail box: 8880
Transcript:

This is public comment for closed session grass Valley City Council meeting at four o'clock today that you are no longer allowing public comment before, or even saying what happened in closed session when you come out, which are both violations, and you have a lawyer sitting right there that knows this. So you guys are all in cahoots and it's really sad, really very sad. This is not my public comment or general public comment.

This is public comment for the closed session meeting you guys had today without public comment allowed which you've been doing for months now. Thank you, Matthew Coulter, Grass Valley.

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Item # 3.
1 Miranda Bacon
From: MUDD ANNA - Voicemail box 8880 <[email protected]> Sent: Tuesday, May 14, 2024 8:35 PM
To: Public Comments
Subject: Voicemail from on May 14 2024 8:30 PM
Attachments: 1715743856-00000fcc.mp3

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You received a new voicemail message

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New voicemail message
Time: Tuesday, May 14 2024 8:30 PM
From:

Duration: 2 minutes 19 seconds
Voicemail box: 8880
Transcript:

I guess I missed the public comment window on this Zoom meeting. I think I'm on some kind of like a couple minute delay or something, or maybe I am delayed. But I wanted to make a comment about the public parks, the Measure E that was being discussed. My name is Anna. I live at 117 Park Avenue. Matthew Coulter has some good points. I know he's a thorn in your side, stick in the mud kind of person, but that's what we got to talk about too. He talks about accessibility and the point about the plastics affecting children's health and adult women's soccer players' health is like kind of a slap on the forehead, why didn't think of that. Capture fields are great because you can play on them all year round, but as somebody who grew up in Wyoming where our lawns are dead like eight months of the year, I played soccer spring, summer, fall, winter, and I can tell you that like practicing and playing on dead grass is fine. If that's what you have to play on, it doesn't make a difference because you're there to soccer. So I think the consideration of a turf field versus having a grass field that is I think at least two members of the council brought up the men and I've played on that softball field that

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Item # 3.
2 new softball field in the evening after like 5 6 7 p.m. and it's still hot even when there's no sun on it after it's just baking all day. It's not very fun. My favorite, my best experiences of actually playing softball with the TOED group last year was playing on the Litton field that had grass because it just smelled better, it had a better feel, and it wasn't so, it wasn't getting hot. So anyway, those are my comments. That's all I got Thanks for your time.

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Item # 3.

GRASS VALLEY
Special City Council Meeting
Tuesday, May 14, 2024 at 4:30 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
Meeting called to order at 4:32PM.

PLEDGE OF ALLEGIANCE
Pledge of allegiance led by Mayor Arbuckle.

ROLL CALL

PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle

PUBLIC HEARING

1. Appeal of the Building Official’s decision to red-tag two properties in the Central Business District (C-2) Zone, located at 2301 & 2307 Nevada City Highway (APN:035- 610-009 & 035-610-010).

CEQA: Not a project.

Recommendation: Based upon the evidence in the public record, staff recommends that the City Council deny the appeal and uphold the Building Official’s decision to red-tag 2301 & 2307 Nevada City Hwy due to Grass Valley Municipal Code and International Property Maintenance Code Violations.

Building Official, Jon May, and Community Services Analyst, Miranda Bacon, gave presentation to the Council.

Shannon Devine gave a presentation on behalf of the appellant.

Council asked if there is a rental agreement and who the legal owner is.

Public Comment: Tyler Stuhlert, Kelly Murphy, Brett Peters, Matthew Coulter.

City Attorney, Michael spoke to Council about their role in this appeal.

Motion made to deny the appeal and uphold the Building Official’s decision to redtag 2301 & 2307 Nevada City Hwy due to Grass Valley Municipal Code and

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Item # 4.

City of Grass Valley, CA MINUTES May 14, 2024
International Property Maintenance Code Violations by Councilmember Branstrom, Seconded by Vice Mayor Hodge.

Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

ADJOURN
Meeting adjourned at 5:07PM.

Adopted on:_______________
_______________________________ ______________________________ Jan Arbuckle, Mayor Taylor Day, City Clerk

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Item # 4.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Second Reading of Ordinance 828 amending section 17.38.050(B) and adding Section

Prepared by: Amy Wolfson, City Planner
Council Meeting Date: May 28, 2024 Date Prepared: May 22, 2024 Agenda: Consent

Background Information: At the City Council meeting held January 23, 2024, council directed staff to draft an ordinance that regulates A-Board signage. Staff held a public workshop with merchants and FREED on March 6, 2024. The final draft ordinance is a culmination of feedback provided at the workshop and by the Police, Engineering, and Planning Departments.

The ordinance regulations only apply to portable signs within the Right-of Way (ROW) of the Town Core Zoning designation and only allow them for retail and restaurant tenants. As drafted, it regulates the size and location and limits the number of portable signs that can be placed for any one business.

Portable signage within the ROW throughout the rest of the city will remain prohibited, though businesses who place portable signage within private property space would not be regulated under this ordinance. The ordinance further regulates material that may be used for portable signs that are located within the Historic District.

The Planning Commission reviewed the draft ordinance at their regular meeting held April 16, 2024 and voted unanimously to recommend adoption as presented. On May 14, 2024, the Grass Valley City Council unanimously voted to introduce Ordinance No 828, waiving the full reading, and read by title only.

Council Goals/Objectives: The drafting of this ordinance attempts to achieve, Goal #4: the City of Grass Valley encourages a robust and sustainable economy that reflects diverse employment opportunities that support the values of Grass Valley.

Fiscal Impact: Enforcement of the ordinance requires staff time.

Funds Available: None Account #: TBD Reviewed by: City Manager Attachments:

1. Notice of Exemption

2. Draft Ordinance 828 for the Regulation of Portable Signage in the ROW

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Item # 5.

Statutory Exemptions. State code number:

_______________________________________________
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): ____________________________ P.O. Box 3044, Room 113 _______________________________________________ Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:

Project Location - City: ______________________ Project Location - County:

Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:

Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date:

Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
City of Grass Valley
950 Maidu Avenue
Ordinance regulating portable signage within the ROW of the Town Core zoning designation City of Grass Valley
Grass Valley Nevada
City of Grass Valley
Planning Department
X
Amy Wolfson, City Planner 530-274-4711
5/8/2024 City Planner
125 East Main Street
Grass Valley, CA 95945
Nevada
Nevada City, CA 95959
Regulates size and location and number of portable signs within the (ROW) of the TC Zoning designation for retail and restaurant tenants.

Portable Signage within the ROW of Town Core Zoning
§15301 (Class 1), §15061(b)(3)
This Ordinance is exempt under CEQA Guideline 15301, Categorical Exemption Class 1 (“Existing Facilities”), because it regulates the ability of existing businesses on commercial property to advertise using portable signs and does not authorize an expansion of use. This Ordinance is also exempt under CEQA Guideline 15061(b)(3) because it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment as it is intended to regulate existing land uses rather than to promote new ones.

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Item # 5.
350248.2 1
ORDINANCE NO. 828

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRASS
VALLEY AMENDING SECTION 17.38.050(B) AND ADDING SECTION

17.38.080(N) OF CHAPTER 17.38 AND SECTION 17.100.020(S) OF CHAPTER 17.100, TITLE 17 OF THE GRASS VALLEY MUNICIPAL CODE

REGARDING PORTABLE SIGNAGE REGULATIONS
WHEREAS, the City of Grass Valley desires to promote the use of signs in the City which are safe, aesthetically pleasing, compatible with their surroundings and legible in the circumstances in which they are seen; and
WHEREAS, the City of Grass Valley recognizes adequate business identification is necessary for the conduct of competitive commerce; and
WHEREAS, the City of Grass Valley desires to reduce sign or advertising distractions and physical hazards which have the potential to distract a driver’s attention from the roadway or create impediments to pedestrians and people with mobility challenges; and WHEREAS, the Planning Commission, after considering public comment, held a duly noticed public hearing and reviewed the draft ordinance amendment at its regular meeting held on April 16, 2024 and voted 5-0 to recommend adoption by the City Council.

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GRASS VALLEY:

SECTION 1. CODE AMENDMENT. Section 17.38.050(B) of Chapter 17.38 of Title 17 of the Grass Valley Municipal Code as follows is hereby amended to read as follows (deletions denoted by struck through text and additions denoted by underlined text):

17.38.050 - Prohibited Signs
…
B. Examples of Prohibited Signs. Examples of prohibited signs include the following:

1. A-board and other pPortable sidewalk signs within the public right of way (ROW), except A-Board and Pedestal signage in compliance with Subsection

17.38.080.N.
…

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Item # 5.
350248.2 2

23. Signs within the public right-of-way ROW, except for signs installed or maintained by a government agency for traffic safety and directional purposes, in compliance with Subsection 17.38.060.E (signs placed within the public rightof-way), or A-Board and Pedestal signage in compliance with Subsection

17.38.080.N;
SECTION 2. CODE AMENDMENT. Section 17.38.080(N) of Chapter 17.38 of Title 17 of the Grass Valley Municipal Code is hereby added to read as follows (deletions denoted by struck through text and additions denoted by underlined text):

17.38.080 – Standards for Specific Sign Types.
…
N. Notwithstanding the sign standards set forth in Table 3-11, each retail or restaurant tenant located in a commercial or industrial zone shall be allowed A-Board or Pedestal signage within the public right-of-way (ROW) subject to the following standards:

1. Each retail or restaurant tenant located within a Traditional Community Zone shall be allowed one (1) A-Board sign or one (1) Pedestal sign, but not both.

2. A-Board or Pedestal signs shall be located no further than ten (10) feet from a main customer entrance of the business advertised on the sign.

3. Signs shall be limited to size limitations of six (6) square feet for each side and shall be no taller than four (4) feet in height.

4. Signs shall not be placed so as to obstruct any door or fire escape of any building nor impede an accessible path of travel within the ROW in violation of the Americans with Disability Act (ADA) standards. A minimum 4-foot wide clear path of travel in the ROW shall be maintained.

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Item # 5.
350248.2 3

5. Signs shall be maintained in a good and safe structural condition.

6. Signs shall be removed from the ROW and placed indoors outside business hours.

7. Signs shall be stabilized to withstand wind gusts or shall be removed during windy conditions.

8. No lighting, flags, balloons, or other such features shall be attached to signs.

9. Any violation of this section may result in removal and temporary storage of signage by the City.

10. Any business entity that places signage within City right-of-way or on City property shall be required to maintain liability insurance that meets limits outlined in section 12.48.310 of the Grass Valley City Municipal Code and shall be required to demonstrate such coverage at any time, and without prior notice, at the request of a City official.

11. In addition to the standards above and elsewhere in this code, the following additional standards shall apply to all A-Board and Pedestal signs within the Historical District:
a. Signage material shall be wood or chalkboard and shall feature wood framing. The signage and framing may be unfinished or may be painted in colors consistent with a manufacturer’s historic color palette. b. Whiteboard and/or plastic signage materials shall not be permitted.

SECTION 3. CODE AMENDMENT. Section 17.100.020(S) of Chapter 17.100 of Title 17 of the Grass Valley Municipal Code as follows is hereby amended to add the following:
…
S. Definitions S.
…
“Sign.” A structure, device, figure, display, message placard, or other contrivance, or any part thereof, situated outdoors or indoors, which is designed, constructed, intended, or used to advertise, or to provide information in the nature of advertising, to direct or attract attention to an object, person, institution, business, product, service, event, or location by any means, including words, letters, figures, designs, symbols, fixtures, colors, illumination, or projected images. Does not include murals, paintings and other works of art that are not intended to advertise or identify any business or product. Types of signs include the following, which are defined for the purposes of Chapter 17.38 (signs).

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…

26. “Pedestal Sign.” A temporary and/or moveable sign supported by a column(s) and a base so as to allow the sign to stand upright.
<renumber remaining sign categories>
…
SECTION 4. CEQA FINDINGS. This Ordinance is exempt under CEQA Guideline 15301, Categorical Exemption Class 1 (“Existing Facilities”), because it regulates the ability of existing businesses on commercial property to advertise using portable signs and does not authorize an expansion of use. This Ordinance is also exempt under CEQA Guideline 15061(b)(3) because it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment as it is intended to regulate existing land uses rather than to promote new ones.

SECTION 5. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons and circumstances. The City Council of the City of Grass Valley declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof despite the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional and, to that end, the provisions hereof are hereby declared to be severable.

SECTION 6. Effective Date. This Ordinance shall be in full force and effect 30 days after its adoption under Article VII, § 2 of the Grass Valley City Charter.

SECTION 7. Publication. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published once in The Union, a newspaper of general circulation printed, published, and circulated within the City.

INTRODUCED and first read at a regular meeting of the City Council on the 14th day of May 2024.

FINAL PASSAGE AND ADOPTION by the City Council was at a meeting held on the________ day of _________________2024, by the following vote:

AYES:

NOES:

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Item # 5.
350248.2 5
ABSENT:

ABSTAINING:
________________________________
Jan Arbuckle, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ________________________________ Michael G. Colantuono, City Attorney Taylor Day, City Clerk

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Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Magenta Drain Restoration Project – Grant Agreement with South Yuba River Citizens League
CEQA: N/A – Procedural Motion
Recommendation Motion: That Council approve staff to execute an agreement with South Yuba River Citizens League for Planning and Implementation Services regarding Department of Water Resources Funding for Proposition 1 Round 2 Integrated Regional Water Management Implementation Grant subject to legal review.

Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 05/28/2024 Date Prepared: 05/22/2024 Agenda: Consent
Background Information: The Cosumnes, American, Bear, and Yuba Integrated Regional Water Management group (CABY IRWM) is a collaborative effort to manage all aspects of water resources in a large watershed region that encompasses the City of Grass Valley area. In October 2022, CABY and their Regional Water Management Group (RWMG) steering committee reviewed several projects for consideration for $1.1 million of available funding under a Proposition 1, Round 2 IRWM Implementation Grant. City of Grass Valley Staff had requested funding for the Memorial Park Magenta Drain Restoration Project, which was identified as one of the top-ranking projects recommended for inclusion by the steering committee.

South Yuba River Citizens League (SYRCL), working on behalf of CABY and the City subsequently submitted an application to the California Department of Water Resources (CA DWR) requesting grant funding for four projects out of over 70 projects that had initially applied for funding. In May 2023, the City was notified that the application was successful, and that the Memorial Park Magenta Drain Restoration Project was eligible for Prop 1 grant funding.

The Magenta Drain Restoration Project will restore a stretch of creek that runs through Memorial Park that has been fenced off and neglected for many years. At one time the waterway was contaminated by runoffs from the Empire Mine site, but with recent remediation efforts by the State and the City of Grass Valley, the creek now runs clean again. Restoration of the creek will include restoring approximately half an acre of riparian habitat through the removal of non-native vegetation in and along the creek banks and replacement with native riparian vegetation, along with removing perimeter fencing to improve public access.

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Item # 6.

As a condition of funding the Magenta Drain Restoration Project the City of Grass Valley must enter into an agreement with SYRCL as the lead applicant responsible for oversight of the Proposition 1 awarded projects.

Council Goals/Objectives: The Magenta Drain Restoration Project executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – Recreation and Parks.

Fiscal Impact: The City will receive $345,436 in Prop 1 grant funding.

Funds Available: N/A Account #: 300-406-TBD
Reviewed by: _____ City Manager

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Item # 6.
355818.1

AGREEMENT BETWEENTHE SOUTH YUBA RIVER CITIZENS LEAGUE
AND City of Grass Valley FOR Planning and Implementation Services REGARDING DEPARTMENT OF WATER RESOURCES FUNDING FOR PROPOSITION 1 ROUND 2 INTEGRATED REGIONAL WATER MANAGEMENT (IRWM) IMPLEMENTATION GRANT (“DWR IRWM”)
This Agreement (“Agreement”) is entered into as of 03/10/2024 by and between the South Yuba River Citizens League, a California non-profit (“SYRCL”) and City of Grass Valley a municipality (“Awardee”). Each party to this Agreement may be referred to as “Party” or collectively as “Parties.”

RECITALS
WHEREAS, on May 5, 2023, SYRCL and the Department of Water Resources (“DWR”) executed DWR IRWM:

Grant Agreement No. 4600015407 (the “DWR Grant Agreement”) to provide funding for qualified projects which are included in and implemented in an adopted IRWM Plan, including the Memorial Park Magenta Drain Restoration Project (the “Project”), through DWR’s Proposition 1 Round 2 Integrated Regional Water Management Implementation Grant Program; and
WHEREAS, SYRCL desires to enter into an agreement with Awardee to complete the work described in the DWR Grant Agreement No. 4600015407; and
WHEREAS Awardee represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. Awardee further represents it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement; and
WHEREAS, this Agreement is solely between the Parties. Nothing in this Agreement creates any contractual relationship between the Awardee and the State, nor shall this Agreement relieve SYRCL of its obligations under the DWR Grant AgreementNo. 460015407.

NOW, THEREFORE, the Parties agree as follows:

1. Scope of Services
a. SYRCL shall:
i. Be responsible for satisfying the reporting and compliance requirements associated with the DWR Grant Agreement and coordinating with the Project Manager(s) responsible for implementing the Project contained in this Agreement.
ii. Be responsible for compiling invoices for submittal to DWR. This includes collecting invoice documentationfromtheAwardee andcompiling theinformationinto a DWR Invoice Packet. iii. Be responsible for the compiling of progress reports for submittal to DWR. SYRCL will coordinate with Awardee’s staff to retain consultants as needed to prepare and submit progress reports, a Final Project Completion Report, and Grant Completion Report. These reports will meet the generally accepted professional standards for technical reporting and the requirements terms of the DWR Grant Agreement.
iv. Compensate Awardee for the services identified in the Scope of Work, attached hereto as

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Exhibit “A” and incorporated herein by this reference, in accordance with the provisions of Section 3.
b. Awardee shall:
i. Develop the Project substantially as described in the Project Proposal attached hereto as Exhibit“A” and incorporated herein by this reference.

SYRCL’s obligation to provide funding under this Agreement is conditioned upon Awardee’s development of the Project substantially as described in the Project Proposal, which may be amended only with SYRCL’s written consent.
ii. The maximum compensation and costs payable to the Awardee by SYRCL under this Agreement shall not exceed $345,436.00.
c. Awardee may request, in writing, changes to the Scope of Work. Any such changes mutually agreed upon by SYRCL and the requesting Party, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

2. Subcontracting.
a. This Agreement covers services of a specific and unique nature. Awardee may, with SYRCL’s written consent, subcontract any part or the entirety of any task described in the Scope of Work. Awardee must submit compensation rates for subcontractors with the request for consent to subcontract (“Subcontractor Fee Schedule”).
b. SYRCL shall pay Awardee for work performed by subcontractors, if any, at no more than Awardee’s actual cost plus an approved mark-up as set forth in the Subcontractor Fee Schedule submitted with the request for consent described in Section 2.a. Awardee shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. SYRCL shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

3. Compensation.
a. SYRCL agrees to compensate Awardee for the services provided under this Agreement.

Awardee shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by SYRCL in advance.
b. Awardee shall submit to SYRCL invoices, on a monthly basis or as otherwise agreed to by the Parties, for services performed pursuant to this Agreement. Each invoice shall identify the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

SYRCL shall not withhold applicable taxes or other payroll deductions from payments made under this Section except as otherwise required by law. Awardee shall be solely responsible for calculating, withholding, and paying all taxes each may owe.

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d. SYRCL shall pay monthly invoices with net-75 terms; however, invoices shall not be paid to Awardee until SYRCL receives reimbursements for invoices from the DWR. e. The relevant Parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in any invoice submitted by Awardee. f. Awardee shall not be reimbursed for any expenses incurred for work performed outside the Scope of Work unless prior written approval is given by SYRCL through a fully executed written amendment. Awardee shall not undertake any such work without prior written approval of SYRCL.
g. Notwithstanding any other terms of this Agreement, no payments shall be made to Awardee until SYRCL is satisfied that Awardee’s work is satisfactory.

4. Term of the Agreement. Unless sooner terminated as provided in Section 5 below, this Agreement shall have a three-year term, commencing May 5, 2023. Awardee may request extensions of time to perform the work required under this Agreement. Such extensions shall be effective if authorized in advance by SYRCL in writing and incorporated as a written amendment to this Agreement.

5. Termination or Withdrawal.
a. Either Party may, in its sole and unfettered discretion and without cause, terminate this Agreement for any reason on 30 calendar days’ written notice to the other Party. All SYRCL data, documents, objects, materials, or other tangible things shall be returned to SYRCL upon the termination or expiration of this Agreement. All Awardee data, documents, objects, materials, or other tangible things shall be returned to Awardee upon the termination of expiration of this Agreement.
b. Upon termination, Awardee shall be paid based on the work satisfactorily performed at the time oftermination.Inno event shallAwardee be entitled to receivemore thanthe amount that would be paid for its full performance of the work required by this Agreement. c. The Parties retain any and all available legal and equitable remedies for a breach of this Agreement.

6. Relationship of Parties.
a. Awardee is, and shall at alltimes remain as to SYRCL, a wholly independent contractor. Awardee shall have no power to incur any debt, obligation, or liability on behalf of SYRCL or otherwise to act on behalf of SYRCL as an agent.Neither SYRCL nor any of its agents shall have control over the conduct of either Awardee or any of Awardee’s employees, except as set forth in this Agreement. Awardee shall not represent that it, or that any of its agents or employees are, in any manner employees of SYRCL. Under no circumstances shall Awardee or its employees look to SYRCL as an employer. Awardee shall not be entitled to any benefits. Awardee shall be responsible for all reports and obligations including, but not limited to social security taxes,

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Item # 6.
355818.1
income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes. b. SYRCL is, and shall at all times remain as to Awardee, a wholly independent contractor. SYRCL shall have no power to incur any debt, obligation, or liability on behalf of Awardee or otherwise to act on behalf of Awardee as an agent.Neither Awardee nor any of its agents shall have control over the conduct of either SYRCL or any of SYRCL’s employees, except as set forth in this Agreement. SYRCL shall not represent that it, or that any of its agents or employees are, in any manner employees of Awardee. Under no circumstances shall SYRCL or its employees look to Awardee as an employer. SYRCL shall not be entitled to any benefits. SYRCL shall be responsible for all reports and obligations including, but not limited to social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

7. Indemnification.
a. For purposes of this Section 7, Awardee shall include Awardee’s officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by Awardee or its subcontractors, in the performance of this Agreement. “SYRCL” shall include SYRCL, its officers, agents, employees, and volunteers.
b. To the fullest extent permitted by law, Awardee shall indemnify, hold harmless, and defend SYRCL from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Awardee’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Awardee or failure to comply with any provision in this Agreement. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential, or otherwise. Property damage shall include injury to any personal or real property. Awardee shall not be required to indemnify SYRCL for such loss or damage as is caused by the sole active negligence or willful misconduct of SYRCL. Such costs and expenses shall include reasonable attorneys’ fees for mutually agreed upon counsel, expert fees and all other costs and fees of litigation. Awardee shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent. c. To the fullest extent permitted by law, SYRCL shall indemnify, hold harmless, and defend Awardee from and against any and all claims, losses, costs or expenses arising out of or in connection with SYRCL’s failure to satisfy or otherwise comply with any obligation imposed on SYRCL by the DWR Grant Agreement. Such costs and expenses shall include reasonable attorneys’ fees for mutually agreed upon counsel, expert fees and all other costs and fees of litigation. SYRCL shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent. d. Awardee agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 7 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Awardee’s behalf. e. SYRCL does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Indemnification obligations apply regardless of whether

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Item # 6.
355818.1
or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

8. Insurance.
a. Awardee shall maintain insurance as described in this Section 8 and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by SYRCL shall not relieve or decrease any liability of Awardee. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement. b. SYRCL will not execute this Agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive Awardee’s obligation to provide them. Awardee shall file with SYRCL:
• Certificate of Insurance, indicating companies acceptable to SYRCL, with a Best's Rating of no less than A: VII showing. The Certificate of Insurance must include the following reference: Memorial Park Magenta Drain Restoration Project.
• Documentation of Best’s rating acceptable to SYRCL.
• Original endorsements effecting coverage for all policies required by this Agreement. • Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.
c. Insurance coverage shall be at least in the following minimum amounts:
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal&Advertising Injury $1,000,000
• Each Occurrence $1,000,000
• Fire Damage (any one fire) $ 50,000
• Medical Expense (any 1 person) $ 5,000
• Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be the greater of (1) the

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Item # 6.
355818.1
minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
d. Commercial General Liability Insurance shall be no less broad than Insurance Services Office (ISO) form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited, or restricted Occurrence forms are not acceptable. e. Awardee is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Awardee will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.
f. Covered vehicles shall include owned if any, non-owned, and hired automobiles and trucks. g. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.
h. If any of the required policies provide coverage on a claims-made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

Claims-Made Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Awardee must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. i. SYRCL and its officers and employees must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Awardee. Awardee’s insurance policies shall be primary as respects any claims related to or as the result of the Awardee’s work. Any insurance, pooled coverage or self-insurance maintained by SYRCL, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Awardees shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Awardee’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.
j. In the event any policy is canceled prior to the completion of the project and Awardee does not furnish a new certificate of insurance prior to cancellation, SYRCL has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due Awardee under this Agreement. Failure of Awardee to maintain the insurance required by this Agreement, or to comply with any of the requirements of this Section, shall constitute a material breach of this Agreement.

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Item # 6.
355818.1
k. Awardee shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible or self-insured retention is increased. Awardee shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Awardee shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverage. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: South Yuba River Citizens League, 313 Railroad Avenue, Nevada City, CA 95959. l. The insurance provided by Awardee, including all endorsements, shall be primary to any coverage available to SYRCL. Any insurance or self-insurance maintained by SYRCL and/or its officers, employees, agents, or volunteers, shall be in excess of Awardee’s insurance and shall not contribute with it.
m. Awardee hereby waives all rights of subrogation against SYRCL. Awardee shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.
n. Awardee shall report to SYRCL, in addition to the Awardee’s insurer, any and all insurance claims submitted to Awardee’s insurer in connection with the services under this Agreement. o. Awardee must disclose all deductibles and self-insured retention amounts to SYRCL. SYRCL may require Awardee to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, SYRCL must approve all such amounts prior to execution of this Agreement.

SYRCL has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Awardee shall be responsible for all premiums and deductibles in all of Awardee’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to SYRCL’s approval.
p. Awardee’s duty to defend and indemnify SYRCL under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

9. Notices. All notices, bills, invoices, reports, and demands required or permitted to be given or made under this Agreement shall be in writing and either (1) personally delivered, (2) emailed as a PDF, or (3) mailed by first class registered or certified mail, postage prepaid and return receipt requested, addressed to the parties at the following addresses and to the attention of the person named.

Addresses and persons named may be changed by either of the Parties by giving 10 days’ written notice to the other Party.

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Item # 6.
355818.1
Andrea Mason
Finance & Administration Director
313 Railroad Avenue
#101, Nevada City,
[email protected]
530-265-5961 ext 206
Zac Quentmeyer
Deputy Public Works Director
125 E Main St.

Grass Valley, CA 95945
[email protected]
530-274-4713

10. Surviving Covenants. The Parties agree that the covenants contained in Sections 7 (“Indemnification”) and 8(g) shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

11. State Grant Provisions. As this Agreement is implemented pursuant to funding from the DWR Grant Agreement, Awardee agrees to the following terms:
a. The DWR, the Department of General Services, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Awardee agrees to maintain such records for possible audit for a minimum of three (3) years after final payment unless a longer period of records retention is stipulated.

Awardee agrees to allow any such State auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Awardee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.
b. Any document or written report prepared in whole or in part pursuant to this Agreement shall contain a disclosure statement indicating that the document or written report was prepared based on grant funding from the State. The disclosure statement shall include the DWR IRWM:

Grant Agreement No. 4600015407 and dollar amount of all grant agreements and subcontracts relating to the preparation of such documents or written reports. The disclosure statement shall be contained in a separate section of the document or written report. If the Awardee or any subcontractor(s) are required to prepare multiple documents or written reports, the disclosure statement may also contain a statement indicating that the total Agreement amount represents compensation for multiple documents or written reports. The Awardee shall include in each of its subcontracts for work under this Agreement, a provision which incorporates the requirements stated within this section. c. During the performance of this Agreement, Awardee and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Awardee and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Awardee and subcontractors shall comply

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Item # 6.
355818.1
with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 ofthe California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Awardee and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. Awardee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
d. The Awardee agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Agreement, are subject to the rights of the State as set forth in this subdivision. The State shall have the right to reproduce, publish, and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, SYRCL may copyright the same, except that, as to any work which is copyrighted by the SYRCL, the State reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such work, or any part thereof, and to authorize others to do so.

12. Warranty of Authorization. The persons executing this Agreement represent and warrant for the benefit of the Party for which they do not sign that he or she has actual authority to bind his or her principal to every term, condition, and obligation in this Agreement and that all requirements relating to such authority have been fulfilled.

13. Interpretation of Agreement.
a. This Agreement shall be governed and construed in accordance with the laws of the State of California.
b. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between SYRCL and Awardee with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by SYRCL and Awardee.
c. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement.

Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.
d. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

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e. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
f. Each Party had an opportunity to consult with an attorney in reviewing and drafting this Agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

14. General Provisions.
a. All data, documents, discussion, or other information developed or received by Awardee for performance of this Agreement are deemed confidential and Awardee shall not disclose it without prior written consent by SYRCL. SYRCL shall grant such consent if disclosure is legally required. All SYRCL data shall be returned to SYRCL upon the termination or expiration of this Agreement.
b. Neither Party shall delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without the other Party’s prior written consent, and any attempt to do so shall be void and of no effect. SYRCL shall not be obligated or liable under this Agreement to any party other than Awardee, and Awardee shall not be obligated or liable under this Agreement to any party other than SYRCL.
c. This Agreement shall be binding on the successors and assigns of the Parties. d. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the Parties.
e. Time is of the essence for each and every provision of this Agreement. f. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by any Party unless in writing signed by one authorized to bind the Party asserted to have consented to the waiver. The waiver by any Party of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition. g. Awardee shall not be liable for any failure to perform if it presents acceptable evidence, in SYRCL’s sole judgment, that such failure was due to causes beyond Awardee’s control and without the fault or negligence of Awardee.
h. Remedies Non‐Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter

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Item # 6.
355818.1
existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any or all of such other rights, powers or remedies.
i. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.
j. Venue. The venue for any litigation shall be Nevada County, California and Awardee hereby consents to jurisdiction in Nevada County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates indicated below.

City of Grass Valley
Date
Attest:

Date
Approved as to Form:

Date
South Yuba River Citizens League
Date

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Item # 6.
355818.1
Exhibit“A” – AWARDEE Scope of Work
PROJECT 1: Memorial Park Magenta Drain Restoration Project IMPLEMENTING AGENCY: City of Grass Valley
Is this a Disadvantaged Community Project? ☒Yes ☐No
DAC/EDA Benefit Level: 75% - 100%
PROJECT DESCRIPTION:

The City of Grass Valley proposes to restore a stretch of creek that runs through Memorial Park, the most centrally located park in the city. The creek restoration will provide safe public access to the creek for the first time since the Gold Rush. At one time it was a toxic mine drain and with recent remediation efforts by the State and the City of Grass Valley, the creek runs clean again. Now that the creek is safe the City wishes to reestablish the creek as an amenity to our community.

Restoration of the creek will include: 1) removal of non-native vegetation along the creek and replacement with native riparian vegetation; 2) reconstruction of the creek channel to slow flows and allow for infiltration and settling of sediment; 3) laying back the banks of the creek and removing perimeter fencing to improve public access; and 4)installation of boulders and rock slope protection to armor the banks of the creek and reduce erosion.

The City of Grass Valley is located in the Wolf Creek Watershed, an important sub-watershed of the Bear River Watershed in the Sierra Nevada Foothills. The entire length of Wolf Creek is listed as 303 (d) impaired under the Clean Water Act. The lower Bear River provides drinking water to southern Nevada County and parts of Placer County. Grass Valley was settled during the Gold Rush in the 1850s and was home to the largest hard rock mines in the state. Currently it is the most heavily populated city in the Bear River Watershed and one of the most impacted from its mining history.

The Magenta Drain is a water drainage named for the color of its water as it ran out of a mine shaft and joined an unnamed creek that flowed through Memorial Park. The mine shaft is part of the EMSHP, the site of one of the largest hard rock mines in California. Magenta Drain ran openly through Memorial Park in the City of Grass Valley until a 2004 lawsuit compelled the State Park and Newmont Mining Corporation to clean up Magenta Drain. The soil and water in the park were found to have toxic levels of arsenic, iron and manganese. In 2011, EMSHP completed a passive water treatment plant for the Magenta Drain effluent but arsenic laden soil remained in Memorial Park. For the past 13 years the creek has been fenced off from the public. In 2013, the City of Grass Valley (CGV) removed all the contaminated soil from the park and the grounds and creek water have since been found to no longer contain elevated contamination.

Established in 1922, Memorial Park is a 7.6-acre park that has been modernized as primarily a recreational park. The park offers the following amenities: Swimming Pool, Softball Field, Pickleball, Basketball and Tennis Courts, Playground, and a Veteran's Memorial area. Magenta Drain bisects Memorial Park and runs from the Empire Mine State Park property north of Race St, underneath Race St in a drainage culvert, then in an open channel through the park to another underground culvert at Memorial Lane. Restoration of Magenta Drain will improve one of the last

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Item # 6.
355818.1
remaining neglected areas of the park and offer a more natural and inviting public use experience.

Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager. Prepare invoices including relevant supporting documentation for submittal to DWR via as Grantee.

This task also includes administrative responsibilities associated with the project such as coordinating with partnering agencies and managing consultants/contractors.

Deliverables:
• Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this Agreement. Submit reports to DWR.

Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for DWR Project Manager’s comment and review.

The report shall be prepared and presented in accordance with guidance as outlined in Exhibit F.

Deliverables:
• Quarterly Project Progress Reports
• Project Completion Report
• Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2
Budget Category (b): Land Purchase/Easement
Task 3: Land Purchase
Not applicable
Deliverables:
• None
Budget Category (c): Planning/Design/Engineering/Environmental Documentation
Task 4: Feasibility Studies
Not applicable
Deliverables:
• None

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Item # 6.
355818.1
Task 5: CEQA Documentation
Complete environmental review pursuant to CEQA and as applicable, NEPA.

Prepare all necessary environmental documentation. Prepare letter stating no legal challenges (or addressing legal challenges).

Deliverables:
• All completed CEQA documents as required
• All completed NEPA documents as required
• Legal Challenges Letter
Task 6: Permitting
The following permits have been acquired for this project: No permits at this time.

The following permits are anticipated to be acquired for this project:
• RWQCB Section 401 Permit
• Army Corps Section 404 Permit
• CDFW Streambed Alteration Agreement
Deliverables:
• Permits as required
Task 7: Design
Technical designs and specifications for the creek and riparian zone restoration, including public use enhancements, stormwater management measures and vegetation management measures. A stormwater pollution prevention plan (SWPPP) will be developed as necessary.

Deliverables:
• Preliminary Design Report
• 100% Technical Design Plans
• Technical Specifications
• Stormwater Pollution Prevention Plan (SWPPP)
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.

Deliverables:
• Project Monitoring Plan
Budget Category (d): Construction/Implementation

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Item # 6.
355818.1
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities necessary to secure a contractor and award the contract, including develop bid documents, prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed.

Deliverables:
• Bid Documents
• Proof of Advertisement
• Award of Contract
• Notice to Proceed
Task 10: Construction Administration
This task includes managing contractor submittal review, answering requests for information, and issuing work directives. A full-time engineering construction observer will be on site for the duration of the project.

Construction observer duties include documenting of pre-construction conditions, daily construction diary, preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule, reviewing contractor log submittals and pay requests, forecasting cash flow, notifying contractor if work is not acceptable. Upon completing the project, the DWR Certificate of Project Completion and record drawings will be provided to DWR.

Deliverables:
• DWR Certificate of Project Completion
• Record Drawings
Task 11: Construction
Construction activities are outlined below.
11(a): Mobilization and Demobilization: Mobilization and demobilization will include a variety equipment and materials associated with the project.
11(b): Site preparation will include:
• Installation of BMPs and construction fencing
• Clearing and grubbing to remove invasive species from the current channel and riparian area.

Removal of existing fencing and bridges
11(c): Creek reconstruction
• Channel and bank excavation and regrading
• Creek bed lining and bedding material installation

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Item # 6.
355818.1
• Cobble and rock slope protection installation
11(d): Riparian habitat and access improvements
• Replant banks with native vegetation
• Construct new pedestrian bridges
• Construct public use and picnic areas
Deliverables:
• Photographic Documentation of Progress

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Item # 6.

City of Grass Valley
City Council/
Agenda Action Sheet
Title: Historical Commission Policy Document
CEQA: Not a Project.

Recommendation: That Council review and approve the Historical Commission policy document
Prepared by: Amy Wolfson, City Planner
Council Meeting Date: 05/28/2024 Date Prepared: 05/22/2024 Agenda: Administrative
Background Information:

At the special joint meeting of the City Council and the Historical Commission, held on April 9, 2024, Council provided direction to staff to prepare a policy document that outlines the ways in which the Historical Commission can pursue special projects that may require staff time and financial resources to accomplish. Specifically, the following direction was provided:
 That the commission report to Council on a quarterly basis so that they can consider potential projects for the upcoming quarter.
 That staff provide a means for the commission to convene when staff does not have a development review project for them to consider.  That a Historical Commission liaison be assigned to the Development Review Committee (DRC) to relay historical commission recommendations.

Staff recommends that the Council consider the policy document, make any modifications as needed, and approve the document as may be amended at the meeting.

Council Goals/Objectives: The execution of this action attempts to achieve Strategic Goal #5 – High Performance Government and Quality Service.

Fiscal Impact: This action does not have a Fiscal Impact.

Funds Available: N/A Account #: N/A
Reviewed by: Tim Kiser, City Manager
Attachments: Grass Valley Historical Commission Duties Policy

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Item # 7.

Grass Valley Historical Commission (GVHC)
The Grass Valley Historical Commission (GVHC)'s mission is to promote an understanding and appreciation of local history and preserve our city's heritage. The GVHC is comprised of a body of volunteers appointed by the City Council.

The GVHC duties are defined in Section 17.52.040 of the Municipal Code and outlined below:

A. Duties

1. Recommend historic resource preservation program guidelines that implement this chapter and provide guidance to persons or institutions planning projects subject to city review that involve historic properties within the Grass Valley Historic 1872 Townsite.

2. Make recommendations on alterations or changes to historic districts.

3. Review properties, buildings, and other resources for potential inclusion on the city's inventory of historic resources, including those properties, areas, sites, buildings, structures, or other features having a significant historical, cultural, architectural, community, scientific or aesthetic value to the citizens of Grass Valley. The commission may also recommend to the council that such properties be added to the inventory of historic resources.

4. Maintain and update the inventory of historic resources.

5. Consolidate information regarding cultural resources and promotion; participation in, or sponsorship of educational and interpretive programs that foster public awareness and appreciation of cultural resources.

6. Support and promote incentive programs approved by the council that are directed at preserving and maintaining historic resources.

7. Provide information for property owners preparing local, state, and federal historic nominations to utilize preservation incentives, such as the Mills Act and federal tax incentives, including, but not limited to rehabilitation tax credits.

8. Respond to referrals by the director, development review committee, planning commission, and city council.

9. Provide interested property owners with advice and information on building design and materials that can maintain the historic character of a building.

B. GVHC and Role of the City Staff.

The GVHC is assisted by staff of the City, including, but not limited to, the Community Development Department. The Director is responsible for interpreting and implementing Section 17.52 of the Municipal Code and this chapter (17.52.040 of the Municipal Code) and assisting the GVHC carry out its duties.

C. Other Duties and Requirements

1. GVHC shall comply with the requirements of the City of Grass Valley City Council and Commission’s Code of Conduct.

2. GVHC shall comply with the Brown Act.

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Item # 7.

3. Per the GVHC bylaws, commissioners will continue to take their own meeting minutes.

4. Staff will seek GVHC recommendations on projects that involve proposed exterior alterations of all Priority 1 and 2 buildings within the Historical District, and on proposed interior and/or exterior alterations on buildings that are recognized on the National Register of Historic Places.

5. A GVHC liaison shall be appointed to attend, participate in items involving duties identified in Section 17.52 of the Municipal Code, and provide comments to the Development Review Committee (DRC). The liaison shall report its findings and their comments to the DRC at the next meeting following each GVHC meeting.

6. The GVHC may request that staff provide an update on GVHC items approved by the City Council with a minimum of 10 days notice prior to the regularly scheduled meeting to allow staff to agendize the item and prepare any necessary materials.

7. Outside of GVHC normally agendized items requiring recommendations from the GVHC as stated in Section 17.52 of the Municipal Code, the GVHC may request an item to be agendized within their scope of purview, as outlined in Section 17.52.040, a minimum of 10 days prior to the meeting date. Complicated items that require research and significant staff time shall be requested a minimum of 30 days prior to the meeting date.

8. The GVHC shall present to City Council on a quarterly basis (the first meetings of January, April, July, and October) to provide an update on GVHC actions over the previous quarter.

The GVHC may, through a majority vote, request the City Council to consider a potential project for the City (i.e. historic plaques, resource guides, etc.). GVHC will be responsible for researching, developing wording and descriptions, identifying historic photos, and creating other necessary documentation to describe the potential project.

The City Council will then consider the potential project and if the majority of the City Council approves the conceptual project, the City Council shall direct the City Manager and/or their designee to prepare a scope of work, cost estimate, and potential funding sources for City Council consideration and direction. If the Council approves the project after receiving the project details including funding, the project will be added to the budget and will be implemented by City staff and the GVHC in accordance with the City’s Municipal Code. An indication of which of the duties outlined in Section 17.52.040 of the Municipal Code for which each special project relates shall be included in each potential project submittal to City Council.

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Item # 7.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Measure E Park Funding – Project List and Use Agreement CEQA: Exempt – Not a Project
Recommendation: That Council 1) review a proposed project list for the next fiscal year and provide direction to Staff and 2) dependent on Council’s desired direction, authorize the City Engineer to execute a Joint Use Agreement, subject to legal review, for the City’s use and upgrading of the Sierra College Rotary Fields.

Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 05/28/2024 Date Prepared: 05/22/2024 Agenda: Administrative
Background Information: At the May 14, 2024 meeting, Council heard an overview of proposed project lists for the Streets and Parks capital projects utilizing Measure E funding for the upcoming fiscal year. As discussed, one of the most significant line items in the proposed Parks budget is the Sierra College Rotary Fields Improvements Project being carried over from the prior fiscal year and budgeted at four million dollars. The project was intended to culminate Council’s previously directed efforts to greatly improve the conditions of sports fields across the City, as sanctioned by the 2021 Lease Agreement which established a bond financing process to fund a major Park Improvement Project.

The purpose of this “Park Project” as described in the Lease Agreement and agenda reports at the time, was to create state of the art, all weather sports fields, consisting of the design and construction of up to three combination softball/baseball/soccer fields and associated improvements (lighting, parking, restrooms). The fields would allow the City and the many sport organizations that use the City facilities (Baseball, Soccer, Lacrosse, Softball Leagues) to expand their offerings and accommodate tournaments in the City, which would enable the City to capture the associated economic activity and distinction resulting from hosting these significant sporting events.

Major portions of these goals have been delivered with the substantial renovations in 2022 of the Condon Park Baseball/Softball field and the overhaul and improvements to the Scotten School fields that the City manages through a Use Agreement. Additionally, improvements to the Memorial Park softball field, that was partially funded through Measure E around the same time, have created modernized ball fields and facilities that have been overwhelmingly positively received by the community.

Over the past year, Staff has been negotiating with the Sierra College District to develop a framework for a Use Agreement which would allow the City to take over the operation and management of the Rotary Fields on the Sierra College campus in exchange for major improvements to the facility. Currently the fields typically sit behind locked gates, in use only for a few peak months in the Fall; the baseball field is neglected, the athletic field is a challenging playing surface, and the site lacks modern parking, restrooms or accessibility. The City proposes to completely redevelop the facility to rectify these shortcomings, a project that

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Item # 8.
would execute the remainder of the park improvements envisioned and bonded for with the Lease Agreement funding.

A conceptual layout of the Sierra College Rotary Fields Improvements is attached which shows the creation of a regulation baseball field, two full size soccer fields, new restrooms, and improved parking and walkways. This facility would likely be the last major sports field needed in our area for some time and would support the growth of the local sports organizations and encourage use by those organizations and the Nevada Union High School sports teams in hosting tournaments and other expanded sporting events.

Based on some of the feedback from Council at the May 14 meeting, Staff has also evaluated alternative uses for the significant sum of funding identified for the Siera College Rotary Fields Improvements. Attached is a spreadsheet showing two options for Measure E funding in the upcoming year. Option A would be proceeding with the Rotary Field Project. Option B entails utilizing the available money to fully fund a number of other parks projects already in the budget, as well as funding three new projects including improvements at Memorial Park softball field, Condon Park baseball fields and the Lyman Gilmore field. These projects would meet the criteria established in the Lease Agreement language, expending the remaining bond funds for their designated purposes and would help complete more finished facilities at those locations.

The Condon Park field would likely still need further improvements in future years, specifically to expand the smaller ball field for use by softball and for regulation size Little League games.

Staff requests Council direction to proceed with either Option A or B as described. If Option A is selected, to proceed with the Sierra College Rotary Fields Improvements, Staff requests Council authorization for the City Engineer to execute a Joint Use Agreement with the Sierra College District for use of the facility. The Draft Joint Use Agreement that has been negotiated between City and Sierra College District Staff and reviewed by both legal counsels is attached.

If Option B is selected, the exact budget amounts may be subject to revision and Staff will consult with the Measure E Committee for approval of a final project list before inclusion in the proposed FY 2024/25 Capital Improvements Project budget.

Council Goals/Objectives: Parks projects execute portions of work tasks towards achieving/maintaining Strategic Plan – Recreation and Parks, Community & Sense of Place and Economic Development and Vitality
Fiscal Impact: The Sierra College Rotary Fields Improvements Project or other identified parks projects will be fully funded with Measure E funding and a portion of the Park Project lease financing funds secured for this purpose.

Funds Available: Yes Account #: 300-406-64140
Reviewed by: City Manager
Attachments: Measure Parks Project Budgets, Sierra College Rotary Field Improvements Conceptual Layout, Draft Joint Use Agreement between Sierra Joint Community College District and City of Grass Valley, Magenta Drain Project.

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Item # 8.

MEASURE E PARK PROJECTS FULLY FUNDED

BUDGET OPTION A OPTION B DESCRIPTION
Sierra College Rotary Fields Improvements $ 4,000,000 $ 4,000,000 $ - Artificial Turf field conversion. Parking lot improvements. Restroom.

Walkways and seating.

Bike Park Construction Project $ 1,800,000 $ 700,000 $ 1,800,000 Construct bike park. Added site amentities, restrooms, parking, trails, creek restoration
Restroom and Access Improvements (Condon, S
Church Parking Lot) $ 1,000,000 $ 700,000 $ 1,000,000
Install prefab restrooms at Condon and S Church parking lot. Restroom and caretaker house demo. Grading, parking and accessibility improvements
Condon Park Repaving Project $ 300,000 $ 250,000 $ 300,000 Repave and restripe acces roads and parking areas Loma Rica Trail Improvements $ 300,000 $ 150,000 $ 300,000 Grade and install base rock on trail from Brunswick to access road.

Memorial Park Softball Field Improvements $ 1,000,000 $ - $ 1,000,000 Replace bleachers, new lighting, new fencing, sidewalk and perimeter improvements
Condon Park Baseball Improvements $ 800,000 $ 800,000 Rehabilitate bleachers, dugouts and drive aisles. Drainage and perimeter improvements
Lyman Gilmore Lighting and Improvements $ 600,000 $ - $ 600,000 Install field lighting, regrade and improve perimeter area TOTAL $ 5,800,000 $ 5,800,000

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Item # 8.

SIERRA COLLEGE DR.

GRASS VALLEY SIERRA COLLEGE ROTARY FIELDS IMPROVEMENTS

CONCEPTUAL LAYOUT

CITY OF GRASS VALLEY
125 E MAIN ST GRASS VALLEY, CA 95945
P: 530-274-4350 F: 530-274-4399 SHEET
1 OF 2 DRAWN BY: B. JONES PROJECT # TBD MAR 4, 2022 DWG #

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Item # 8.
1 JOINT USE AGREEMENT BETWEEN

SIERRA JOINT COMMUNITY COLLEGE DISTRICT

AND CITY OF GRASS VALLEY
Relating to Sierra College Rotary Fields
THIS JOINT USE AGREEMENT (the “Agreement”) is made and entered into as of February 13, 2024 (the “Commencement Date”), by and between SIERRA JOINT COMMUNITY COLLEGE DISTRICT, a community college district duly organized and existing under the laws of the State of California (the “District”), and the CITY OF GRASS VALLEY, a municipal corporation (the “City”), for a certain recreational area known as the Sierra College Rotary Fields, 250 Sierra College Dr., Grass Valley, CA 95945, (the “Premises”) in Grass Valley, California. District and City are collectively referred to as the “Parties” or individually as “Party.”

RECITALS
A. Pursuant to Education Code section 70902, the board of trustees of a community college district may initiate and carry on any program, activity, or may otherwise act in any manner which is not in conflict with or inconsistent with, or preempted by, any law and which is not in conflict with the purposes for which school districts are established.

B. California Education Code section 81420 et. seq. authorizes cities and community college districts to enter into agreements for the joint use of District real property and buildings.

C. District has determined the City’s use of the Premises as set forth in this Agreement will not interfere with the educational program or activities of the District that may be conducted on the Premises.
.

D. City has an objective of using and upgrading the facilities on the identified Premises for recreational use, which objectives are the intended purpose of this Agreement.

E. Expanded community use of the Premises will maximize utilization of District property and improve opportunities for public and community recreational activity in the City and among its various constituents.

1. GRANT OF LICENSE.

In consideration of the City’s contributions as set forth below, District hereby grants the City a non-exclusive no-fee license (the “License”) to use the Premises, as identified in the attached exhibits, for community activities. The License is limited to use of athletic fields and associated facilities as identified in Exhibit A and attached hereto, which may be amended by written mutual consent of both parties.

The Premises are currently maintained and used by the District to provide recreational areas for the District. By this Agreement it is the intention of the parties to allow use of the Premises by City and the public for recreational purposes at times when the District is not using the Premises, and to share the costs and responsibilities for the improvement and maintenance of the Premises as outlined in this document.

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Item # 8.
2 2. TERM & TERMINATION:
a. Term. The term of this Agreement ("Term") shall be for a period of twenty (20) years, commencing on September 1, 2024 (the "Effective Date"), and ending on April 30, 2044 (the “Initial Term”) This Agreement shall automatically renew for a maximum of two (2) additional ten (10) year terms with the same terms and conditions as are contained herein unless otherwise terminated in accordance with the provisions of this Section.
b. Termination. The City may terminate the Agreement, in its sole and absolute discretion, at any time during the Term of this Agreement (including extensions) by providing written notice to the District specifying an effective termination date at least one hundred eighty (180) days from the date of notice.

The District may terminate the Agreement, in its sole and absolute discretion, at any time during the Term of this Agreement (including extensions) by providing written notice to the City specifying an effective termination date at least one hundred eighty (180) days from the date of notice.

3. RENT.

In consideration of City’s use of the Premises, City agrees to construct the improvements as set forth in Section 5 and maintain the Premises, as set forth in Section 7, of this Agreement.

4. CITY USE.

The City, for itself and on behalf of the public, shall have the right to occupy and use the premises as set forth during days and hours as mutually agreed upon by City and District.

5. CITY OBLIGATIONS
City shall be solely and exclusively responsible for the following improvements (the “Improvements”):

City shall construct all Improvements set forth below no later than two (2) years after this Agreement becomes effective. City agrees to provide services to complete the design, obtain all necessary plan approvals, construct the facility per the Division of State Architect (DSA) approved plan set, complete the appropriate commissioning, and obtain DSA certification. City will coordinate with and receive final acceptance from District architectural representative. The District shall retain title to all Improvements. City shall be solely and exclusively responsible for the following Improvements:
(i) Replacing natural grass athletic fields with complete artificial turf system included expanded graded areas to allow for two full size soccer/lacrosse fields and one regulation-size baseball field;
(ii) Improving the parking lot layout by completing asphalt concrete paving and striping and installing accessible parking spaces;
(iii) If the City chooses to do so, adding additional parking areas along the field perimeter;

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Item # 8.
3 (iv) Installing an accessible prefabricated restroom building (v) New utility service connections to City sanitary sewer system, Nevada Irrigation District water system and as necessary Pacific Gas & Electric electric system;
(vi) Constructing accessible sidewalks to connect the facilities depicted on Exhibit A to each other and to public sidewalks serving the Premises; (vii) Installing perimeter field fencing as necessary to separate playing areas; (viii) Realigning outer fencing to accommodate expansion of Premises; (ix) Installing field lighting if requested by the City and pre-approved by District in writing.
(x) Installing a network interface device (NID) as necessary for control of City’s new irrigation system;
(xi) All use of facility, scheduling, gate unlock/locks, and general security of the facility;
(xii) Improving drainage from turf field and newly installed paved parking areas within the area of lease (see Exhibit A-Lease area) and connecting to the existing Sierra College drainage ditch;
(xiii) City shall not allow advertising signs to be hung from fences or field barriers for any reason, to maintain the open space feel of the campus. All signage installed on or at field and buildings must be pre-approved by District in writing.

6. DISTRICT USE.

During the term of this Agreement the District shall have first priority on use of the Premises between 7 am and 2:30 pm, Monday through Friday, for academic classes for the District, with at least 30 days’ notice to the City, rent free. Any requests to use the fields after 2:30 PM Monday through Friday shall be at the approval of the City, and rent free to the District only. The District shall be responsible for any damage to the Premises and portable structures, apparatus or equipment thereon resulting from the District use of the Premises.

7. MAINTENANCE AND REPAIR.

The City shall be solely responsible for the cost and expense of routine maintenance of the Premises. The District will conduct routine inspections of the Premises, as needed, and will notify the City regarding any discrepancies that need to be addressed, including but not limited to general grounds-keeping, cleanliness, facility repairs, and debris removal. Said discrepancies shall be mitigated within seven (7) calendar days of notification, unless the facilitate has been closed due to weather or other unforeseen issues then additional time shall be allotted to resolve the issue as agreed by both parties. Should said discrepancies not be mitigated within seven (7) calendar days, District staff will complete needed work and charge the City at an hourly employee (s) rate (fully encumbered) two (2) hours minimum. City shall also be responsible for all solid

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Item # 8.
4 waste and recycling removal for the Premises including the County solid waste annual assessment.

8. POSSESSORY INTEREST TAX.

If the District creates a possessory interest subject to tax, the District will either pay the tax or require the holder of the possessory interest to pay the tax. If the City creates a possessory interest subject to tax, the City will pay the tax or require the holder of the possessory interest to pay the tax.

9. INSURANCE.
a. Insurance.
(i) Public Liability and Property Damage. Both Parties agree to maintain in full force and effect throughout the duration of the Agreement a suitable policy or policies of public liability and property damage insurance or pooled self-insurance, insuring against all bodily injury, property damage, personal injury, and other loss or liability caused by or connected with their use of District property under this Agreement. Such insurance shall be in amounts not less than $5,000,000 per occurrence; $10,000,000 for general aggregate and $2,000,000 for property damage.
(ii) Automobile Liability. Each Party also agrees to maintain in full force and effect with regard to any owned vehicles which the respective Party brings onto the Property, including the District property, a suitable policy or policies of automobile liability insurance with a combined single limit of $5,000,000 per accident throughout the duration of the Agreement.
(iii) Workers’ Compensation. Each Party shall also maintain, in full force and effect throughout the term of this Agreement, Workers’ Compensation insurance in accordance with the laws of California, and employers’ liability insurance with a limit of not less than $1,000,000 per employee and $1,000,000 per occurrence. (iv) Notice; Additional Named Insureds. All insurance required under this Agreement shall be issued as a primary policy and contain an endorsement requiring thirty (30) days written notice from the insurance company to both Parties hereto before cancellation or change in coverage, scope, or amount of any policy. Each Party, its directors, officers, agents, employees, and consultants, shall be designated as additional named insured on the other Party’s policies. (v) Insurance Endorsements. Concurrent with the execution of the Agreement, each Party will provide the other Party with an endorsement(s) verifying such insurance and the terms described herein.
(vi) Joint Powers Authority. These insurance requirements may be satisfied through a joint powers agency, or similar entity, formed for the purpose of providing pooled self-insurance to public entities.

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Item # 8.
5 10. ASSIGNMENT.

The District and the City hereby agree that neither Party may assign this Agreement without the prior written consent of the other Party, which consent may be withheld by the other Party in its sole discretion.

11. NOTICES.

All notices and other communications required or permitted to be given hereunder shall be in writing and shall be delivered by acknowledged email or other verified receipt electronic communications, or a nationally recognized overnight courier or mailed by registered or certified mail, postage prepaid, return receipt requested, addressed as follows:

If to District: SIERRA JOINT COMMUNITY COLLEGE DISTRICT Attn: VP, Administrative Services
5100 Sierra College Drive
Rocklin, CA 95977
[email protected]
If to City: THE CITY OF GRASS VALLEY
Attn: City Engineer
125 East Main Street
Grass Valley, California 95945
[email protected]
Any Party may change its address for notice by written notice as provided in this paragraph and such change of address shall be effective seven days after the date notice of such change of address. Notice for purposes of this Agreement delivered by overnight courier shall be effective the next business day; notice delivered by first class mail shall be effective three days after mailing, and notice delivered by fax shall be effective on the date of delivery if delivered before 5:00 p.m. on a business day, at the recipient's location; otherwise, the next business day.

Personal delivery shall be effective on delivery. Notice sent by email, on the next Business Day after being sent (as recorded on the device from which the sender sent the email) unless the sender receives an automated message that the email has not been delivered.

12. INDEMNIFICATION.
i. With the exception of any liability, claims, or damages caused by the negligence or willful misconduct of the District, its board members, officers, agents, employees, volunteers, students and invitees (“District Parties”), the City shall indemnify, hold harmless, and defend the District Parties against and from any and all claims, demands, actions, causes of action, suits, losses, liability, expenses, penalties, obligations, errors, omissions and costs, including legal costs, attorney’s fees and expert witness fees, whether or not suit is actually filed, and/or any judgment rendered against the District Parties, that may be asserted or claimed by any person, firm or entity for any injury, death or damage to any person or property occurring in, on or about the Premises, during the term of this Agreement, arising from, or in connection with

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6 use or occupancy of the Premises by the general public, or from the City’s, its agents, officers, employees, contractors, volunteers, guests or invitees (“City Parties”) use of the Premises, or from the conduct of its business or from any activity, work, or other things done, permitted or suffered by the City or the general public in or about the Premises. The City’s obligation to defend the District Parties is not contingent upon there being an acknowledgement or determination of the merit of any claims, demands, actions, causes of action, suits, losses, liability, expenses, penalties, obligations, errors, omissions and/or costs.
ii. With the exception of any liability, claims, or damages caused by the negligence or willful misconduct of the City, its council members, officers, agents, employees, volunteers, students and invitees (“City Parties”), the District shall indemnify, hold harmless, and defend the City Parties against and from any and all claims, demands, actions, causes of action, suits, losses, liability, expenses, penalties, obligations, errors, omissions and costs, including legal costs, attorney’s fees and expert witness fees, whether or not suit is actually filed, and/or any judgment rendered against the City Parties, that may be asserted or claimed by any person, firm or entity for any injury, death or damage to any person or property occurring in, on or about the Premises, during the term of the Agreement, arising from, or in connection with, the District, its agents, officers, employees, contractors, volunteers, guests or invitees (“District Parties”) use of the Premises, or from the conduct of its business or from any activity, work, or other things done, permitted or suffered by the District in or about the Premises during its use or occupancy of the Premises, as provided in this Agreement. The District’s obligation to defend the City Parties is not contingent upon there being an acknowledgement or determination of the merit of any claims, demands, actions, causes of action, suits, losses, liability, expenses, penalties, obligations, errors, omissions and/or costs.

13. ENVIRONMENTAL MATTERS.

City shall not cause, permit or suffer any hazardous materials or substances (as such terms are defined under applicable laws) to be brought upon, kept, used, spilled or released in, on, under or about the Premises; provided that City may use such materials or substances in quantities and in a manner normally associated with its activities.

14. COMPLIANCE WITH LAW.

Both Parties shall comply with all laws, ordinances, zoning, rules, and regulations applicable to the Premises. Both Parties shall be responsible for obtaining and maintaining throughout the Term of the Agreement all permits, licenses and approvals, from any local, state or federal agency necessary for the use of the Premises. Both Parties shall comply with requirements of state law regarding fingerprinting, background checks, and health screening, as applicable.

15. EMPLOYEES/INDEPENDENT CONTRACTORS.
i.For purposes of this Agreement, all persons employed by City in the performance of services and functions with respect to this Agreement shall be deemed employees of City and no City employee shall be considered as an employee

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7 of the District under the jurisdiction of District, nor shall such City employees have any District status of any kind while an employee of the City. ii.City shall have no authority to contract on behalf of District. It is expressly understood and agreed by both Parties hereto that City, while engaged in carrying out and complying with any terms of this Agreement, is not acting as an agent, officer, or employee of District.
iii.For purposes of this Agreement, all persons employed by District in the performance of services and functions with respect to this Agreement shall be deemed employees of District and no District employee shall be considered as an employee of the City under the jurisdiction of District, nor shall such District employees have any City pension, civil service, or other such status. iv.District shall have no authority to contract on behalf of City. It is expressly understood and agreed by both parties hereto that District, while engaged in carrying out and complying with any terms of this Agreement, is not acting as an agent, officer, or employee of City.

16. AS-IS CONDITION.

The District grants the license to the Premises in as-is condition and District makes no representation or warranty of any kind regarding the condition or character of the Premises.

17. EARLY TERMINATION OF AGREEMENT.

District acknowledges that City has agreed to invest approximately $4,000,000 to improve the Premises in consideration of its ability to use the Premises for City-sponsored activities for the entire Initial Term of the Agreement. Accordingly, if District terminates this Agreement for any reason other than a material default by City of its obligations hereunder (after notice and a reasonable opportunity to cure), then District shall reimburse City on a pro rata basis for a portion of City’s incurred costs to improve the Premises based upon the remaining Initial Term of the Agreement. For example, if City invests $4,000,000 to improve the Premises, and District terminates this Agreement (for reasons other than City’s default hereunder) on the 4th anniversary of the Effective Date, then District shall pay to City $4,000,000 x 16/20 = $3,200,000.

18. MISCELLANEOUS.
a. Attorney’s Fees. In the event that, at any time after the date of this Agreement, either District or City shall institute any action or proceeding against the other relating to the provisions of this Agreement or any default hereunder, the party not prevailing in such action or proceeding shall reimburse the prevailing party for reasonable attorneys' fees, costs and expenses, in addition to any other relief to which such party may be entitled. Prevailing party includes: (a) a party who dismisses an action in exchange for sums allegedly due; (b) the party that receives performance from the other party of an alleged breach of covenant or a desired remedy, if it is substantially equal to the relief sought in an action; or (c) the party determined to be prevailing by a court of law. b. Nonliability of Officials. Except as otherwise explicitly provided by law, no officer, member, employee, agent, or representative of either Party shall be personally liable for any amounts due hereunder, and no judgment or execution thereon entered in any

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8 action hereon, shall be personally enforced against any such officer, official, member, employee, agent, or representative.
c. Board/Council Approval. This Agreement is not valid or an enforceable obligation against the District until approved or ratified by motion of the District’s Board of Trustees duly passed and adopted. This Agreement is not valid or an enforceable obligation against the City until approved or ratified by motion of the City Council duly passed and adopted.
d. Joint Venture; No Third-Party Beneficiaries. It is not intended by this Agreement to, and nothing contained in this Agreement shall, create any partnership, joint venture or other such agreement between the District and City. No term or provision of this Agreement is intended to be, or shall be, for the benefit of any person, firm, organization, or corporation not a party hereto, and no such other person, firm, organization, or corporation shall have any right or cause of action hereunder. e. Entire Agreement. It is understood that there are no oral or written agreements or representations between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels all previous negotiations, arrangements, representations, agreements and understandings, if any, between District and City. f. No Modifications. No provision of this Agreement may be amended except by an agreement in writing signed by District and City.
g. Severability. If any provision of this Agreement or the application of such provision to any person, entity or circumstance is found invalid or unenforceable by a court of competent jurisdiction, such determination shall not affect the other provisions of this Agreement and all other provisions of this Agreement shall be deemed valid and enforceable.
h. Assigns. All rights and obligations of District and City under this Agreement shall extend to and bind the respective successors and assignees of the parties provided such succession or assignment is evidenced by a writing shared with the other party. i. Governing Law. This Agreement shall be construed in accordance with the laws of the State of California, County of Nevada.
j. Counterparts; Electronic Signatures. This Agreement may be executed in one or more counterparts. Signatures may be given by electronic means, including an emailed pdf, with the same force as original, wet signatures.
[SIGNATURE PAGE FOLLOWS]

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S - 1
IN WITNESS WHEREOF, the parties hereto, by their duly authorized officers, have caused this Agreement to be executed as of the date first above written.

DISTRICT:

SIERRA JOINT COMMUNITY COLLEGE DISTRICT,
a community college district duly organized and existing under the laws of the State of California
By:

Name: Erik Skinner
Title: VP- Administrative Services
APPROVED AS TO FORM:
______________________
District Attorney
CITY:

THE CITY OF GRASS VALLEY, a municipal corporation
By:

Name: Bjorn P. Jones
Title: City Engineer
APPROVED AS TO FORM:
______________________
City Attorney

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C - 1
EXHIBIT “A”

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Item # 8.

MEMORIAL PARK MAGENTA DRAIN RESTORATION PROJECT - CONCEPTUAL PLANS

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Item # 8.

City of Grass Valley
City Council
Agenda Action Sheet
Title: FY 2024-25 Preliminary Budget Overview
CEQA: Not a project
Recommendation: It is recommended that the City Council, by MOTION, (1) approve the FY 2024-25 Preliminary Budget and provide further direction to staff as it relates to the preparation of the FY 2024-25 Final Budget; and
(2) Set June 25, 2024, as the date for the public hearing for the FY 2024-25 Final Budget.

Prepared by: Andy Heath
Council Meeting Date: 05/28/2024 Date Prepared: 05/20/2024 Agenda: Administrative

Discussion:

The City of Grass Valley Charter requires submission of a preliminary budget to the City Council no later than June 1st each year for the ensuing fiscal year. The Charter also requires that the City Council set a public hearing for consideration of the Final Budget prior to the first day of the fiscal year.

Staff will present a brief overview of the recommended FY 2024-25 Preliminary Budget, focusing primarily on the following funds which account for the majority of citywide operations:
- General Fund
- Measure E Fund
- Water and Sewer Enterprise Funds
- Capital Projects Fund
- Special Projects Fund
- Gas Tax Fund
- Traffic Safety Fund
- Development Impact Fee Fund
The preliminary budget has been prepared and updated consistent with information previously presented to the City Council on April 9, 2024 with the FY 2023-24 Mid-Year

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Item # 9.

Update. As discussed during the Mid-Year Update, management continues to focus on various issues affecting the local economy and thus impacting current and future budgets. Although the economic impacts of the COVID-19 Pandemic have been virtually eliminated, inflationary impacts on energy and everyday citywide costs; CalPERS investment return volatility and increasing unfunded liability amortization costs; and citywide insurance costs all play a significant part in a the FY 2024-25 Preliminary Budget. As the economy continues to be impacted by these negative externalities, staff will periodically present updates to this budget after its final adoption in June 2024 to include, at minimum, quarterly updates of fiscal activity in the City’s major funds. With the presentation of this information, it is recommended that the City Council provide staff with any further direction related to preparation and ultimate consideration of the FY 2024-25 Final Budget in June 2024.

The following attachments are included with this report:

Attachment A: General Fund Revenue and Expenditure Detail – FY 2024-25 Preliminary Budget
Attachment B: General Fund Revenue and Expenditure Account Detail – FY 2024-25 Preliminary Budget
Fund Schedules: FY 2024-25 Preliminary Budgets for citywide major operating funds General Fund
FY 2024-25 General Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 18,017,153 $ 17,991,109
FY 2024-25 Preliminary Budget $ 18,541,558 $ 18,606,254 The FY 2024-25 General Fund Preliminary Budget reflects revenues of $18,541,558 and expenditures of $18,606,254. Expenditures are higher than revenues by $64,696 preliminarily reflecting the need to use reserves to balance the budget. Specific revenue and expenditure impacts to the City’s General Fund for FY 2024-25 are noted below.

FY 2024-25 budgeted revenue of $18,541,558 reflects an approximate $524,000 increase from revenues anticipated to be collected in FY 2023-24, primarily due to:
- Anticipated 2.5% increase in Property Taxes consistent with current housing market activity and increase in State CPI;
- A slight increase in Sales Tax consistent with the forecast provided by HdL (the City’s Sales Tax Consultant) and staff expectations given the current state of the local economy;

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Item # 9.
- An approximate $40,000 increase in Transient Occupancy Taxes as room rates are projected to rise due to inflation along with the addition of a new Mobile Home Park subject to these taxes;
- The addition of $200,000 in Cannabis Taxes related to the opening of a new cannabis retail facility;
- Addition of $62,415 in offsetting parking-related revenues which covers the cost of the recommended addition of a Parking Enforcement Officer; and - The continued addition of Worker’s Compensation expense reimbursements related to funds held by the City’s Worker’s Compensation provider due to rebates available from previous years (note: this is the second of three reimbursements of $200,000 available to the City to offset operational costs).

FY 2024-25 budgeted expenditures of $18,606,254 reflects an approximate increase of $615,000 from anticipated expenditures to be incurred in FY 2023-24, primarily due to:
- Updates to staff allocations to other funds (i.e. Water and Sewer Enterprise Funds) and other departments;
- The recommended addition of a contract grant writer in the City Manager’s Office ($32,000 General Fund / $7,000 Enterprise Funds); - A budgeted reduction of $56,250 in the City Attorney’s appropriation reflecting a return to a more normalized level of legal services;
- The recommended addition of a Parking Enforcement Officer to the Police Department ($62,415) to be offset by a commensurate amount of parkingrelated revenues; - A $247,581 addition for the CalPERS Unfunded Liability amortization returning in FY 2024-25;
- Normalized levels of overtime in public safety departments (reflects $230,000 reduction from levels anticipated in FY 2023-24);
- Continued appropriation for Mill Street Pedestrian Plaza upkeep and beautification costs ($30,000);
- The continued contracting with the YMCA to manage the City’s Memorial Park Pool ($80,000 - $100,000 annually);
- Increases in Worker’s Compensation and General Liability Insurance costs ($65,000);
- Increase in PG&E Energy costs ($95,000)

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Item # 9.
- Maintaining the annual contingency appropriation in the General Fund at $150,000;
- The addition of an appropriation for Redwood Tree Removal / City Hall Parking Lot ($90,000);
- Allocated capital outlay of $50,000 towards the City’s Storm Drains and $35,000 for the City’s Playground Upkeep;
- The presumed filling of all positions citywide (i.e. no vacancy savings built into the budget)
- A slight increase in debt service costs related to the Pension Obligation Bonds consistent with the prescribed debt service schedule.

It should be mentioned that the FY 2024-25 Preliminary Budget schedules do not include costs for any labor increases that may ultimately be approved by the City Council at the conclusion of labor negotiations currently taking place.

As part of the FY 2024-25 Budget development process, it should be mentioned that the City maintains specific key contingency reserves in the General Fund:
- CalPERS Pension Stabilization Reserve - $1,500,000
- Other Post-Employment Benefits (OPEB) Reserve - $500,000 - Capital and Deferred Maintenance Reserve - $1,000,000 - Economic Contingency Reserve - $2,500,000
These Assigned Reserves can be used in the future to offset unanticipated pension and/or health benefit cost swings (as opposed to absorbing increases into the operational budget); to offset having to use General Fund discretionary funds for immediate capital outlay and maintenance needs; and to mitigate the exposure of having to significantly reduce service levels in the event of an economic downturn.

Taking into account the above, staff is recommending a preliminary General Fund Budget that currently use reserves in the amount of $64,696. Total General Fund reserves are anticipated to be approximately $8.92 million at the end of FY 2024-25.

Projected reserve levels as of June 30, 2025 are expected to include:
- $ 6,161,584 Designated Reserves (See Attachment A for list) - 2,762,583 Undesignated Reserves
- $ 8,924,167 Total General Fund Reserves

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Item # 9.

Measure E Fund
FY 2024-25 Measure E Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 7,396,331 $ 6,446,335
FY 2024-25 Preliminary Budget $ 7,362,500 $11,990,823
The Measure E Fund accounts for the City’s voter-approved 1-cent transaction and use tax (general-purpose tax) that is used to support police and fire services; and streets and parks projects.

FY 2024-25 budgeted revenue of $7,362,500 reflects collections of essentially the same amount of sales (transactions) tax as expected in FY 2023-24. FY 2023-24 estimated revenues are higher than those projected for FY 2024-25 due to higher cash balances generating additional interest earnings.

FY 2024-25 budgeted expenditures of $11,990,823 reflects an approximate $4.6 million increase from estimated expenditures for FY 2023-24 primarily due to the onetime use of carryover fund balance from FY 2023-24 towards streets and parks projects and fire apparatus. In addition to purchasing and outfitting a new fire truck (purchase authorized in a prior fiscal year), projects anticipated to be funded by Measure E include the Parks Restroom Improvements; Condon Park Repaving; Bike Path Construction; Loma Rica Trail; Mautino Garden; partial funding towards the Sierra College Field Turf Replacement, Main Street Resealing; Magenta Drain Restoration; S. Auburn Street Renovation; and $1.8 million towards Street Pavement Rehabilitation projects.

It should be mentioned that the Measure E Fund allocates funding for 22.1 FTE (position allocations) – 10.9 FTE in the Police Department and 11.2 FTE in the Fire Department. All positions allocated to Measure E are funded in the FY 2024-25 budget and assumed filled for the entirety of the fiscal year. City staff will meet with the Measure E Oversight Committee to review FY 2024-25 budget elements prior to the consideration of the Final Budget in June.

It is anticipated that the Measure E Fund will have approximately $208,170 in Fund Balance on June 30, 2025. These funds may be appropriated for any Measure E related purpose in future fiscal years.

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Item # 9.

Water Fund
FY 2024-25 Water Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 2,349,348 $ 2,218,115
FY 2024-25 Preliminary Budget $ 2,338,500 $ 4,368,823
FY 2024-25 Water Fund revenues are currently projected to be slightly lower than prior year budgeted amounts, primarily as a result of lower anticipated collections of connection fees offset by a rate increase to take effect in FY 2024-25. FY 2024-25 Water Fund expenditures are recommended to be approximately $2.15 million higher than those estimated in the prior year primarily due to anticipated carryover of Water Fund capital projects. Any capital projects not fully completed by the end of FY 2023-24 are most likely being carried over into FY 2024-25.

Similar to the General Fund, the Water Fund has a Pension Reserve to mitigate operational impacts associated with funding rising pension costs (pension unfunded liabilities). Although it is not recommended this set-aside be used during FY 2024-25, it is available for future years when pension costs are expected to continue rising.

The Water Fund has $2.02 million in capital budgeted for FY 2024-25, including appropriations for Depot St, Water Line; Linden/Brighton Water Line Replacement; Broadview Heights Booster Station; Water Treatment Plant Maintenance; Water Sampling Station Replacements; and the Annual Flushing Plan.

It is anticipated that the Water Fund will have $1,184,465 in Fund Balance at the end of FY 2024-25, all of which is essentially reserved for specific purposes. The $1,184,465 ending Fund Balance assumes all capital projects are completed by the end of the fiscal year.

Sewer Fund
FY 2024-25 Sewer Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 5,365,270 $ 4,332,661
FY 2024-25 Preliminary Budget $ 5,494,000 $ 10,143,202
FY 2024-25 Sewer Fund revenues are currently projected to be approximately $129,000 higher than those anticipated in FY 2023-24, primarily due to the reduction in Sewer Connection Fees offset by a rate increase to take effect in FY 2024-25.

FY 2024-25 Sewer Fund expenditures are recommended to be $5.81 million higher than those budgeted in the prior year primarily due to the carryover of Sewer Fund capital projects. .

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Similar to the Water Fund, continued funding of a Pension Reserve is recommended for the Sewer Fund. Staff recommends maintaining the set-aside of $175,000 from Unobligated Fund Balance into the Pension Reserve, which can be used to offset unanticipated swings in annually required pension obligations and/or reduce the pension unfunded liability related to staff funded by the Sewer Enterprise Fund.

The Sewer Fund has $5.78 million in capital budgeted for FY 2024-25,including appropriations for Annual Sewer Maintenance; Annual WWTP Projects; Slate Creek Lift Station; Taylorville Lift Station; Sewer Lining Project; and the Sewer Main Replacement Project.

It is anticipated that the Sewer Fund will have approximately $5.57 million in Fund Balance at the end of FY 2024-25, $4.25 million of which is reserved for specific purposes. The $5.57 million ending Fund Balance assumes all capital projects are completed by the end of the fiscal year.

Capital Projects Fund
FY 2024-25 Capital Projects Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 3,237,800 $ 2,656,137
FY 2024-25 Preliminary Budget $14,634,164 $14,634,164
The Capital Projects Fund accounts for the majority of non-enterprise Capital Projects citywide (some projects are wholly funded in the General Fund and the Measure E Fund; and are not part of the Capital Projects Fund). Capital projects are typically funded with non-discretionary (grants, fees, etc.) revenue sources and transfers in from other funds. Capital Projects Fund revenues and expenditures are estimated at $14.63 million for FY 2024.25. Projects were updated consistent with current cost and funding estimates.

New and continuing projects accounted for the in the Capital Projects Fund include the Sierra College Field, Main Street Resealing, Mill Street Parking Lot, McCourtney Road Pedestrian Improvements, Bennett Street Bridge, Centennial Drive Realignment, S. Auburn / Colfax Avenue Roundabout, Magenta Drain Restoration; S. Auburn Street Renovation; Condon Skate Park; Bennett Street Bridge; and Matson Creek Phase I. As previously mentioned, funding for these projects comes from specific grant sources (CMAQ, ATP, ARPA funding, etc.) and transfers in from other funding sources (General Fund, Measure E, Gas Tax, Mitigation Fees, Special Projects, etc.).

The negative ($71,290) in fund balance anticipated by the end of Fiscal Year 2024-25 is related to unreimbursed costs for storm damage costs incurred by the City over the past two years. City staff will work to determine how to best fund these unreimbursed expenditures.

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Item # 9.

Special Projects Fund
FY 2024-25 Special Projects Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 182,793 $ 360,000
FY 2024-25 Preliminary Budget $ 182,793 $ 3,000,000
The Special Projects Fund accounts for capital projects funded by other specific revenue sources. For the coming fiscal year, revenues only include anticipated interest earnings in the fund and an anticipated RTMF distribution from NCTC consistent with prior year expectations. It should be mentioned that during FY 2021- 22, the City issued debt in the amount of $6 million to be used towards future park projects. To date, $3 million of this funding has been spent on the Condon / Scotten Turf Project. The remaining $3 million in debt proceeds is recommended for appropriation in FY 2024-25 towards the Sierra College Field / Turf Project.

It is anticipated that the Special Projects Fund will have approximately $3.4 million in fund balance on June 30, 2025 which may be used for future projects.

Gas Tax Fund
FY 2024-25 Gas Tax Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 759,338 $ 661,813
FY 2024-25 Preliminary Budget $ 788,925 $ 1,152,164
The Gas Tax Fund accounts for the receipt of gas tax and SB-1 (RMRA) revenues which may be used towards applicable transportation-related expenditures. Gas Tax revenues anticipated to be collected during FY 2024-25 are expected to approximately $30,000 higher than those anticipated to be received in FY 2023-24, due to higher allocation of Gas Tax and RMRA funding for the upcoming fiscal year.

Gas Tax Fund appropriations are anticipated to be $490,351 higher in the upcoming fiscal year; and are recommended primarily for streetlight utility costs (transfer to the Traffic Safety Fund); and street and sidewalk maintenance & rehabilitation, and other project costs (Mill Street Parking Lot; S. Auburn Street Renovation; and Bennett Street Bridge).

It is anticipated the Gas Tax Fund will have $24,671 in fund balance remaining at the end of the 2024-25 fiscal year.

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Item # 9.

Traffic Safety Fund
FY 2024-25 Traffic Safety Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 182,000 $ 182,000
FY 2024-25 Preliminary Budget $ 185,000 $ 185,000
The Traffic Safety Fund accounts for the receipt of parking citation revenues and a transfer in from the Gas Tax Fund used to pay for streetlight utilities costs. Traffic Safety Fund revenues anticipated for FY 2024-25 are expected to be slightly higher due to an increased transfer in from the Gas Tax Fund required to offset utilities costs. Traffic Safety Fund appropriations are also anticipated to increase by $3,000 due to higher utility costs stemming from higher prices (inflation). It is anticipated the Traffic Safety Fund will have nothing in fund balance remaining at the end of the 2024-25 fiscal year.

Development Impact Fee Fund
FY 2024-25 Development Impact Fee Fund Preliminary Budget:

Revenues Expenditures
FY 2023-24 Estimated Actuals $ 146,073 $ 600,836
FY 2024-25 Preliminary Budget $ 75,000 $ 1,850,000
The Development Impact Fee Fund accounts for the receipt AB-1600 Development Impact Fees to be used towards nexus-based future projects that mitigate the impacts new development. Development Impact Fee Fund revenues anticipated during FY 2024-25 only include interest earnings of $75,000. Due to the unpredictability of collections of these fees, the budget will be periodically updated as the fiscal year progresses. At this time, the following projects are anticipated to be funded during FY 2024-25 using development impact fees: Storm Drain Plan, Centennial Drive Realignment, Bennett & Ophir Circulation and Matson Creek Phase I. To the extent any projects anticipated during FY 2024-25 are not completed, the appropriations will likely be carried over into FY 2025-26.

The Development Impact Fee Fund is expected to have $384,300 in funds available for specific projects at the end of FY 2024-25.

FY 2024-25 Final Budget Development
Staff will incorporate any further direction received from the City Council based on the presentation of the FY 2024-25 Preliminary Budget into the FY 2024-25 Final Budget. Additionally, staff is expected to meet with the Measure E Oversight Committee to review the Preliminary Budget for the Measure E Fund prior to the presentation of the Final Budget in June.

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Item # 9.

COUNCIL GOALS / OBJECTIVES
The Fiscal Year 2024-25 Preliminary Budget executes portions of the work tasks towards achieving / maintaining the Strategic Plan goal to maintain a HighPerformance Government and Quality Service.

FISCAL IMPACT
The Fiscal Year 2024-25 recommended Preliminary Budget balances expenditures with anticipated revenues and carryover monies for noted funds.

Attachment A: General Fund Revenue and Expenditure Detail – FY 2024-25 Preliminary Budget
Attachment B: General Fund Revenue and Expenditure Account Detail – FY 2024-25 Preliminary Budget
Other Attachments - Fund Schedules for:
- Fund 200 – Measure E Fund
- Fund 500 – Water Enterprise Fund
- Fund 510 – Sewer Enterprise Fund
- Fund 300 – Capital Projects Fund
- Fund 310 – Special Projects Fund
- Fund 201 – Gas Tax Fund
- Fund 202 – Traffic Safety Fund
- Fund 206 – Developer Impact Fee Fund
- Fund 203 – Fire Reserve Fund
- Fund 204 – DUI Grant Fund
- Fund 205 – EPA Grant Fund
- Fund 225 – Vehicle Replacement Fund
- Fund 450 – E. Daniels Park Fund
- Fund 451 – Animal Shelter Fund
REVIEWED BY:
____ City Manager

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Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund Revenue and Expenditure Detail
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25

REVENUES
Taxes 12,185,414 12,683,922 12,874,004 13,496,658 13,981,696 Franchises 886,159 916,544 991,507 1,018,150 1,028,332
Licenses 201,927 200,072 200,874 191,050 192,005
Services Charges / Fees 1,361,064 1,853,241 1,839,353 1,749,837 1,835,001 Interest & Use of Money 27,984 37,983 167,942 240,000 240,000 Other Agencies 515,690 771,574 784,437 612,325 568,671
Cost Reimbursements / Transfers 206,561 110,049 476,293 693,133 679,853 Other Revenues 169,020 81,501 36,056 16,000 16,000
Other Financing Sources - - - - -
Total Revenues 15,553,819 16,654,886 17,370,466 18,017,153 18,541,558

EXPENDITURES
City Council 31,365 45,194 67,477 40,601 40,335
City Manager 271,026 344,266 382,472 394,204 418,749
Finance Department 472,421 532,773 550,711 574,757 483,727 Personnel 28,434 17,418 36,544 30,958 30,000
Information Systems 408,582 294,223 337,028 319,380 312,782 City Attorney 167,130 275,662 387,818 281,250 225,000
Police Department 4,523,063 5,279,305 5,446,921 6,091,380 6,418,652 Police Department - Animal Control 178,199 211,124 282,385 257,011 265,932 Fire Department 2,567,289 3,283,481 3,697,231 4,062,217 3,875,349 Community Development - Planning 492,210 453,687 475,742 311,952 319,007 Community Development - Building 474,812 434,439 494,802 445,943 425,201 Public Works - Engineering 370,398 333,301 327,616 386,423 375,177 Public Works - Facilities 112,361 144,680 138,972 148,886 126,581 Public Works - Fleet Services 222,073 261,303 312,349 399,329 279,496 Public Works - Streets 474,231 504,117 496,744 517,319 575,153 Parks and Recreation - Swimming Pool 31,706 19,604 128,278 130,270 165,188 Parks and Recreation - Parks Maintenance 279,024 407,689 597,581 566,251 614,010 Parks and Recreation - Recreation - - - - -
Non-Departmental 1,426,798 1,672,628 2,152,876 1,455,775 1,957,581 Debt Service 1,019,104 988,223 1,446,701 1,481,577 1,463,334 Appropriation for Contingency 250,000 278,772 118,971 70,000 150,000 Transfers Out 192,326 45,501 628,556 25,626 85,000
Total Expenditures $ 13,992,552 $ 15,827,390 $ 18,507,775 $ 17,991,109 $ 18,606,254 Excess / (Deficit) of Revenues over
Expenditures 1,561,267 827,496 (1,137,309) 26,044 (64,696) Reserve Transfer to Impact Fee Fund -
Beginning Fund Balance 7,711,365 9,272,632 10,100,128 8,962,819 8,988,863 Ending Fund Balance 9,272,632 10,100,128 8,962,819 8,988,863 8,924,167 Less - Designated Reserves:

Police Department Property Deposits 69,431 69,431 22,846 22,846 22,846 Asset Forfeiture Funds 9,252 9,252 - - -
Narcotics Investigation 12,823 12,823 - - -
North Star Rock Road Mitigation 16,543 16,543 - - -
Infrastructure Repair and Replacement 19,187 19,187 - - - Tree Preservation 10,700 10,700 10,701 10,701 10,701
Whispering Pines 153,160 153,160 153,160 153,160 153,160 PARSAC Claim Reserves 75,000 75,000 75,000 75,000 75,000 ADA Access - SB 1186 14,232 22,167 14,232 14,232 14,232 PSPS Grant (Fuel Station) Reserve 187,051 187,051 - - - PEG Reserves - - 93,594 93,594 93,594
Corporation Yard Remodel Funds - 400,000 267,051 267,051 267,051 Nevada City Fire Apparatus Funds - 25,000 25,000 25,000 25,000 Pension Stabilization Reserve 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 OPEB Stabilization Reserve 500,000 500,000 500,000 500,000 500,000 Capital and Deferred Maintenance Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Economic Contingency Reserve 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Amount Not Obligated at Year End 3,205,253 3,599,814 2,801,235 2,827,279 2,762,583

Page 71 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund Revenue Account Detail
Actuals Actuals Preliminary Actuals Estimated Prelim. Budget FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Description
Property Taxes 2,990,699 $ 3,057,833 3,388,416 3,430,000 3,499,500 RPTTF Residual Property Tax Distributions 310,844 311,452 256,239 440,000 446,600 Property Tax in Lieu of MVLF 1,380,634 1,437,038 1,503,671 1,561,712 1,600,755 Sales Taxes 7,641,707 7,874,242 7,761,819 8,100,000 8,250,000 Cannabis Taxes - - - - 200,000
Sales Tax Payment to Nevada County (1,131,479) (1,185,867) (1,158,880) (1,138,000) (1,159,000) Transient Occupancy Taxes 881,875 1,058,697 1,033,199 1,015,000 1,055,225 Real Estate Transfer Taxes 89,205 110,037 66,225 67,000 67,670 Property Tax Homeowners Exemption 21,929 20,490 23,315 20,946 20,946 Property Tax Payment to NCCFPD - - - - -
TOTAL TAXES $ 12,185,414 12,683,922 12,874,004 13,496,658 13,981,696 Franchise - Gas & Electric 162,288 $ 172,721 205,383 226,000 228,260 Franchise - Solid Waste 495,547 528,128 552,002 575,000 580,750 Franchise - Cable TV 228,324 215,695 234,122 217,150 219,322 TOTAL FRANCHISES $ 886,159 916,544 991,507 1,018,150 1,028,332 Business Licenses 201,894 $ 200,044 200,703 190,950 191,905 Business License Penalties 33 28 171 100 100
TOTAL LICENSES $ 201,927 200,072 200,874 191,050 192,005 Planning Department Fees / Permits 102,579 $ 202,123 53,070 55,000 55,000 Building Department Fees / Permits 339,917 270,482 350,800 255,000 255,000 Code Enforcement Penalties - 38,897 - - -
Fire Department Fees / Permits 560,256 882,840 928,469 965,650 984,010 Fire Department Assessments 253,492 256,710 257,802 257,556 261,420 Public Works / Engineering Fees / Permits 15,290 22,940 15,480 36,000 36,000 Animal Shelter Fees / Other Revenues 35,881 63,908 62,518 78,456 78,456 Police Department Fees / Other Revenues 30,359 80,897 133,256 49,675 112,090 Parks Department Fees 23,290 34,444 37,958 52,500 53,025 TOTAL SERVICE CHARGES / FEES $ 1,361,064 1,853,241 1,839,353 1,749,837 1,835,001

Page 72 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund Revenue Account Detail
Actuals Actuals Preliminary Actuals Estimated Prelim. Budget FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Description
Interest Earnings 27,984 $ 37,983 160,778 235,000 235,000 Rental Income - - 7,164 5,000 5,000
TOTAL INTEREST & USE OF MONEY $ 27,984 37,983 167,942 240,000 240,000 Motor Vehicle License Fees 9,436 $ 14,856 13,958 12,500 12,500 Beverage Recycling Program 4,361 5,000 5,000 5,000 5,000 Public Safety - Proposition 172 109,853 169,424 157,009 150,473 150,671 Public Safety Grants 211,791 167,372 272,075 163,852 120,000 Strike Team Reimbursements - - 23,066 - -
COPS Grant - AB 3229 100,000 307,495 165,271 165,000 165,000 SB-2 / LEAP Planning Grant 57,058 70,514 118,681 - -
Proposition 64 Grant - - - 110,000 110,000
POST Reimbursements 12,094 24,978 18,143 - -
Other State Reimbursements 4,000 4,000 4,000 4,000 4,000 ADA Disability (SB-1186 Fee) 7,097 7,935 7,234 1,500 1,500 TOTAL FROM OTHER AGENCIES $ 515,690 771,574 784,437 612,325 568,671 Expense Reimbursements 206,561 $ 110,049 9,324 215,000 215,000 Transfer In from Gas Tax Fund - - - 3,000 3,000
Transfer In - POB Payments (Water / Sewer / Measure E) - - 445,691 453,855 452,987 Transfer In - Deere Lease (Water / Sewer) - - 21,278 21,278 8,866 TOTAL COST REIMBURSEMENTS / TRANSFERS $ 206,561 110,049 476,293 693,133 679,853 TOTAL OTHER REVENUES $ 169,020 81,501 36,056 16,000 16,000 TOTAL OTHER FINANCING SOURCES $ - - - - -
TOTAL GENERAL FUND $ 15,553,819 16,654,886 17,370,466 18,017,153 18,541,558

Page 73 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund
Departmental Expenditure Account Detail
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
City Administration
City Council - 101
Personal Services 20,007 $ 18,085 $ 19,763 $ 18,085 $ 18,085 $ Services and Supplies 11,358 27,109 47,714 22,516 22,250 Cost Allocation - - - - -
Capital Outlay - - - - -
Total: 31,365 $ 45,194 67,477 40,601 40,335
City Manager - 102
Personal Services 242,210 $ 321,817 347,524 373,257 357,249 Services and Supplies 28,816 22,449 34,948 20,947 61,500 Cost Allocation - - - - -
Capital Outlay - - - - -
Total: 271,026 $ 344,266 382,472 394,204 418,749
Finance Department - 104
Personal Services 364,725 $ 443,247 465,698 502,466 407,577 Services and Supplies 107,696 89,526 85,013 72,291 76,150 Cost Allocation - - - - -
Capital Outlay - - - - -
Total: 472,421 $ 532,773 550,711 574,757 483,727
Personnel - 103
Personal Services - $ - - - -
Services and Supplies 28,434 17,418 36,544 30,958 30,000 Cost Allocation - - - - -
Capital Outlay - - - - -
Total: 28,434 $ 17,418 36,544 30,958 30,000
Information Services - 105
Personal Services - $ - - - -
Services and Supplies 271,498 473,730 376,077 448,966 479,637 Cost Allocation - (196,149) (150,431) (179,586) (191,855) Capital Outlay 137,084 16,642 111,382 50,000 25,000
Total: 408,582 $ 294,223 337,028 319,380 312,782

Page 74 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund
Departmental Expenditure Account Detail
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
City Attorney - 106
Personal Services - $ - - - -
Services and Supplies 167,130 275,662 387,818 375,000 300,000 Cost Allocation - - - (93,750) (75,000)
Capital Outlay - - - - -
Total: 167,130 $ 275,662 387,818 281,250 225,000
Public Safety
Police - 201
Personal Services 3,403,108 $ 4,010,372 4,190,035 4,591,822 4,897,952 Services and Supplies 1,093,970 1,191,235 1,240,050 1,494,558 1,515,700 Capital Outlay 25,985 77,698 16,836 5,000 5,000
Total: 4,523,063 $ 5,279,305 5,446,921 6,091,380 6,418,652 Police - Animal Control - 202
Personal Services 149,257 $ 163,239 207,223 211,633 222,182 Services and Supplies 28,942 47,885 75,162 45,378 43,750 Capital Outlay - - - - -
Total: 178,199 $ 211,124 282,385 257,011 265,932
Fire - 203
Personal Services 1,979,554 $ 2,571,513 3,079,510 3,328,457 3,224,349 Services and Supplies 587,735 711,968 617,721 733,760 651,000 Capital Outlay - - - - -
Total: 2,567,289 $ 3,283,481 3,697,231 4,062,217 3,875,349 Community Development
Planning - 301
Personal Services 319,847 $ 333,165 404,960 267,584 283,007 Services and Supplies 172,363 120,522 70,782 44,368 36,000 Capital Outlay - - - - -
Total: 492,210 $ 453,687 475,742 311,952 319,007

Page 75 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund
Departmental Expenditure Account Detail
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Building - 302
Personal Services 361,010 $ 268,196 418,150 378,339 377,901 Services and Supplies 113,802 166,243 76,652 67,604 47,300 Capital Outlay - - - - -
Total: 474,812 $ 434,439 494,802 445,943 425,201
Public Works
Engineering - 401
Personal Services 350,213 $ 307,278 314,969 350,473 361,627 Services and Supplies 20,185 26,023 12,647 12,166 13,550 Capital Outlay - - - 23,784 -
Total: 370,398 $ 333,301 327,616 386,423 375,177
Facilities - 404
Personal Services 73,144 $ 76,043 78,168 85,597 87,781
Services and Supplies 39,217 35,800 47,978 29,313 38,800 Capital Outlay - 32,837 12,826 33,976 -
Total: 112,361 $ 144,680 138,972 148,886 126,581
Fleet Services - 403
Personal Services 149,354 $ 187,805 245,703 325,625 213,496 Services and Supplies 72,719 73,498 66,646 73,704 66,000 Capital Outlay - - - - -
Total: 222,073 $ 261,303 312,349 399,329 279,496
Streets - 402
Personal Services 343,974 $ 371,749 342,398 339,789 402,853 Services and Supplies 130,257 132,368 154,346 177,530 172,300 Capital Outlay - - - - -
Total: 474,231 $ 504,117 496,744 517,319 575,153

Page 76 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund
Departmental Expenditure Account Detail
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Parks and Recreation
Swimming Pool - 502
Personal Services 16,067 $ 14,789 31,606 45,372 36,323
Services and Supplies 15,639 4,815 90,851 84,898 128,865 Capital Outlay - - 5,821 - -
Total: 31,706 $ 19,604 128,278 130,270 165,188
Parks Maintenance - 501 / 504
Personal Services 202,763 $ 212,024 321,434 379,525 404,980 Services and Supplies 76,261 195,665 276,147 186,726 209,030 Capital Outlay - - - - -
Total: 279,024 $ 407,689 597,581 566,251 614,010
Recreation - XX (In Parks FY 2020-21 Amended)
Personal Services - $ - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Total: - $ - - - -
Non-Departmental / Other
Non-Departmental - 601
Personal Services 440,487 $ 521,976 299,256 - 247,581
Services and Supplies 1,140,468 1,150,652 1,807,717 1,455,775 1,620,000 Cost Allocation - - - - -
Appropriation for Contingency 95,843 278,772 118,971 70,000 150,000 Appropriation from Designated Reserves - - - - -
Reimbursable Costs - - - - -
Capital Outlay - - 45,903 - 90,000
Total: 1,676,798 $ 1,951,400 2,271,847 1,525,775 2,107,581

Page 77 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
General Fund
Departmental Expenditure Account Detail
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Debt Service - 5275
Facility Improvements - $ - - - -
Pension Obligation Bonds 908,914 890,491 1,322,528 1,346,752 1,344,176 Opterra Solar / Backhoe Leases 110,190 97,732 124,173 134,825 119,158 Total: 1,019,104 $ 988,223 1,446,701 1,481,577 1,463,334 Transfers Out - 5899
Capital Projects - Fund 180 192,326 $ 45,501 628,556 20,000 85,000 DUI Grant Fund - Fund 204 - - - - 5,626
Fire Reserve Fund - Fund 121 - - - - -
Dorsey Marketplace - 6208 (Reimbursed) - - - - -
Total: 192,326 $ 45,501 628,556 25,626 85,000
Total Appropriations - General Fund 13,992,552 $ 15,827,390 $ 18,507,775 $ 17,991,109 $ 18,606,254 $ Total Personal Services: $ 9,821,298 8,415,720 $ 10,766,397 $ 11,198,024 $ 11,542,943 $ Total Services and Supplies: 4,762,568 4,106,490 5,504,813 5,376,458 5,511,832 Total Cost Allocations: (196,149) - (150,431) (273,336) (266,855) Total Capital Outlay: 127,177 163,069 192,768 112,760 120,000 Total Debt Service: 988,223 1,019,104 1,446,701 1,481,577 1,463,334 Total Appropriation Of Designated Reserves: - - - - -
Total Reimbursable Costs: - - - - -
Total Transfers Out: 45,501 192,326 628,556 25,626 85,000 Total Appropriation For Contingency: 95,843 278,772 118,971 70,000 150,000

Page 78 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Measure N Sales Tax - $ - - - -
Measure E Sales Tax 6,634,724 6,987,724 6,992,271 7,366,331 7,350,000 Fire Department Response Reimbursement 23,087 3,576 979 5,000 5,000 Interest Income 17,371 16,131 34,911 25,000 7,500
Other Income 5,790 227,362 219,718 - -
$ 6,680,972 7,234,793 7,247,879 7,396,331 7,362,500
Expenditures:

Police - Personal Services 1,442,142 $ 1,474,359 1,620,204 1,707,516 1,698,043 Police - Non-Personal Services 46,818 129,807 161,830 150,000 162,000 Fire - Personal Services 902,742 1,351,543 1,429,289 1,604,224 1,442,608 Fire - Non-Personal Services 95,286 129,072 161,041 158,894 169,000 Public Works - Personal Services - - - - -
Public Works - Non-Personal Services 20,433 34,560 16,210 7,000 7,000 Safety - CalPERS UAAL Amortization 253,308 312,237 72,781 - 63,783 Safety - Liability Insurance 58,965 70,688 92,121 145,000 161,949 Safety - Worker's Compensation Costs 43,734 71,990 84,498 80,000 82,000 Police - Capital Outlay 129,937 $ 283,037 435,671 328,395 254,000 Fire - Capital Outlay 265,298 89,489 228,200 268,948 805,000 Debt Servce - Parks Funding - - 662,829 654,000 654,000 Direct Capital Outlay - Streets / Parks / PS 1,011,674 1,794,564 679,685 196,316 200,000 Transfers Out - Capital Projects Fund 916,780 1,445,910 1,711,222 934,602 6,080,000 Transfers Out - General Fund (For POB DS) - - 207,637 211,440 211,440 Transfers Out - Gas Tax Fund - - 263,269 - -
$ 5,187,117 7,187,256 7,826,487 6,446,335 11,990,823
Excess (deficit) of revenues over expenditures 1,493,855 $ 47,537 (578,608) 949,996 (4,628,323) Beginning Fund Balance 2,923,713 $ 4,417,568 4,465,105 3,886,497 4,836,493 Ending Fund Balance $ 4,417,568 4,465,105 3,886,497 4,836,493 208,170 City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Measure E Fund (Fund 200)

Page 79 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Measure E Fund (Fund 200)
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Capital Expenditures
Police Capital - Vehicles / Buildout 118,900 $ 215,325 435,671 328,395 204,000 Police Capital - Equipment 11,037 67,712 - - 50,000
Fire Capital - Fire Truck - - - - 700,000
Fire Capital - Vehicles / Buildout 8,311 8,429 223,420 268,948 105,000 Fire Capital - Equipment / Radios 256,987 81,060 4,780 - - 63910 - Police Dept. Radio Infrastructure 6,428 921,984 339,861 21,316 - 64140 - Measure E Park Projects / Maintenance 1,005,246 872,580 339,824 175,000 200,000 Trf to Capital 63350 - Wolf Creek Trail Study - - - 10,288 - Trf to Capital 66101 - Sierra College Fields - - - - 1,000,000 Trf to Capital XXXX - Main Street Resealing - - - - 300,000 Trf to Capital XXXX - Megenta Drain Restore. - - - - 10,000 Trf to Capital 61220 - Annual Street Mtc - - 48,363 - - Trf to Capital 61330 - Annual Street Rehab 38,726 389,156 38,702 88,000 - Trf to Capital 61420 - Pavement Mgmt Plan 1,699 - - - - Trf to Capital 63850 - Measure E Street Projects 806,290 - 178,587 50,000 1,800,000 Trf to Capital 64140 - Measure E Parks 60,017 47,008 44,842 10,000 1,850,000 Trf to Capital 64150 - Memorial Park Pool / Fac 10,048 748,883 400,000 226,314 - Trf to Capital 63370 - Condon Connector - - - - -
Trf to Capital XXXX - S. Auburn Street Renov - - - - 1,120,000 Trf to Capital 63440 - Mill Street Pkg Lot - 5,601 - - - Trf to Capital 63850 - Measure E Park Projects - 9,636 - - - Trf to Capital 66005 - Mill Street Ped Plaza - - 1,000,000 500,000 - Trf to Capital 66006 - Slate Creek Drainage 243,014 - - - Trf to Capital 66007 - HSIP Improvements - 2,612 728 50,000 - $ 2,323,689 3,613,000 3,054,778 1,728,261 7,339,000
FY 2024-25 Staff Allocations - Measure E Fund:

Police Department - 10.9 FTE
Fire Department - 11.2 FTE
Capital Expenditure Detail

Page 80 ends

Item # 9.

Actuals Actuals Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Water User Fees 2,241,783 $ 2,148,476 2,004,785 2,080,000 2,119,000 Water Connection Fees 184,881 23,000 75,890 59,848 -
Lease Revenues 45,707 50,843 58,007 58,000 58,000
Interest Earnings 126,435 13,234 153,782 150,000 160,000 Miscellaneous Revenues 25 1,548 851 1,500 1,500
Proceeds of Debt - - - - -
Transfers In From Other Funds - - - - -
$ 2,598,831 2,237,101 2,293,315 2,349,348 2,338,500
Expenditures:

Administration - Personal Services 154,301 $ 176,048 180,783 291,000 364,804 Administration - Non-Personal Services 195,826 132,346 161,665 150,000 150,000 Plant - Personal Services 179,566 142,825 165,891 120,000 163,041 Plant - Non-Personal Services 455,248 568,331 657,744 600,000 615,000 Distribution - Personal Services 183,765 183,134 186,826 175,000 299,535 Distribution - Non-Personal Services 152,723 193,708 133,906 185,000 185,000 CalPERS UAAL Payment 11,136 22,276 26,428 - 27,483
Workers Compensation Expenses 11,376 11,904 13,320 20,000 27,500 Debt Service 329,547 402,401 360,976 332,733 334,267
Information Technology Cost Allocation - 98,074 75,215 89,793 95,928 Capital Outlay 1,172 28,378 672 32,000 20,000
Capital Expenses 114,845 210,435 127,082 100,000 2,020,000 Transfers Out - Capital Projects Fund 29,650 - 700,000 50,000 - Transfers Out - Debt Service (POB / Deere) - - 71,475 72,589 66,265 $ 1,819,155 2,169,860 2,861,983 2,218,115 4,368,823
Excess (deficit) of revenues over expenditures 779,676 $ 67,241 (568,668) 131,233 (2,030,323) Beginning Fund Balance 2,805,306 $ 3,584,982 3,652,223 3,083,555 3,214,788 Ending Fund Balance $ 3,584,982 3,652,223 3,083,555 3,214,788 1,184,465 Reserved Fund Balance:

Safe Drinking Water Loan Debt Svc. Reserve 148,700 $ 148,700 148,700 148,700 148,700 Trustee Cash - Capital Leases Payable - - - - -
Pension Reserve 75,000 75,000 75,000 75,000 75,000
Working Capital Reserve 325,000 325,000 325,000 250,000 250,000 Water System Reinvestment Reserve 360,663 360,663 360,663 360,663 360,663 Emergency Reserve 300,000 300,000 300,000 300,000 300,000 Connection Fee Capital Reserve - - - - -
Unobligated Fund Balance $ 2,375,619 2,442,860 1,874,192 2,080,425 50,102 City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Water Fund (Fund 500)

Page 81 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Water Fund (Fund 500)
Actuals Actuals Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Capital Expenditures
- - - -
Trf Capital 61430 - Financial System Replcmt 29,650 $ - - - - Trf Capital 64150 - Memorial Park CDBG Project - - - - - Trf Capital 66005 - Mill Street Ped Plaza - - 700,000 50,000 - XXXX - Water SRF Improvements - - - - 25,000
65210 - Water System Master Plan - - 4,009 50,000 -
65240 - Water Systems Plan - - - - -
65280 - 2011 Water Line (Depot Street) - - - - 600,000
XXXX - Water Line Replcmt (Linden/Brighton) - - - - 120,000 XXXX - Broadview Heights Booster Stn - - - - 200,000
65330 - Water Treatment Plant Maintenance 54,105 - 223 - 475,000 65340 - Annual Water System Maintenance 60,727 191,565 114,075 50,000 250,000 65340X - Water Sampling Station Rplcmts - - - - 250,000 65350 - Annual Flushing Program - - - - 100,000
65230 - Water Rate Impact Fee Study - 18,870 8,775 - -
65370 - Richardson St Line Replacement 13 - - - -
$ 144,495 210,435 827,082 150,000 2,020,000
Capital Expenditure Detail

Page 82 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Wastewater Service Fees 4,792,139 $ 4,910,741 4,679,365 4,824,000 4,969,000 Industrial Waste Permits 362,183 243,645 256,046 250,000 250,000 Sewer Connection Fees 428,155 177,005 481,681 66,270 50,000 Grants 1,513,809 - - - -
Lease Agreement Revenues - - - - -
Miscellaneous Revenues - - - - -
Interest Earnings 16,668 25,878 44,677 225,000 225,000
Expense Reimbursements - - - - -
Gain on Sales of Assets - - - - -
Transfers In From Other Funds - - - - -
$ 7,112,954 5,357,269 5,461,769 5,365,270 5,494,000
Expenditures:

Administration - Personal Services 182,033 $ 230,279 234,603 295,000 376,867 Administration - Non-Personal Services 385,774 263,491 296,396 375,000 375,000 Plant - Personal Services 784,471 597,945 696,747 650,000 652,165 Plant - Non-Personal Services 1,259,149 998,174 1,144,606 1,150,000 1,300,000 Collection - Personal Services 184,535 118,085 190,526 255,000 287,426 Collection - Non-Personal Services 90,433 168,376 140,357 175,000 175,000 CalPERS UAAL Payment 32,675 48,726 44,844 - -
Workers Compensation Costs 28,994 22,774 28,195 33,000 40,000 Debt Service 1,448,310 1,515,867 1,392,975 931,589 776,263 Information Technology Cost Allocation - 98,074 75,215 89,793 95,928 Other Expenses - - - - -
Capital Outlay - Equipment - 124,369 56,812 93,175 100,000 Capital Expenses 1,429,108 30,369 26,502 94,000 5,780,000 Transfers Out - Capital Projects Fund 29,650 - - - -
Transfers Out - Debt Service (POB / Deere) - - 187,858 191,104 184,553 $ 5,855,132 4,216,529 4,515,636 4,332,661 10,143,202
Excess (deficit) of revenues over expenditures 1,257,822 $ 1,140,740 946,133 1,032,609 (4,649,202) Beginning Fund Balance 5,842,570 $ 7,100,392 8,241,132 9,187,265 10,219,874 Ending Fund Balance $ 7,100,392 8,241,132 9,187,265 10,219,874 5,570,672 Reserved Fund Balance:

Bond Reserve - $ - -
Trustee Cash - Leases and Other Debt 1,109,052 585,453 605,576 605,576 605,576 FHMA Debt Service Reserve 134,362 134,362 134,362 134,362 134,362 Glenbrook Sewer Improvement Reserve - - - - -
Working Capital Reserve 850,000 850,000 850,000 850,000 850,000 Pension Reserve 175,000 175,000 175,000 175,000 175,000 System Reinvestment Reserve 1,735,887 1,735,887 1,735,887 1,735,887 1,735,887 Emergency Reserve 750,000 750,000 750,000 750,000 750,000 Connection Fee Capital Reserve - - - - -
Unobligated Fund Balance $ 2,346,091 4,010,430 4,936,440 5,969,049 1,319,847 City of Grass Valley
Fiscal Year 2024-25 Prelminary Budget
Sewer Fund (Fund 510)

Page 83 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Prelminary Budget
Sewer Fund (Fund 510)
Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Capital Expenditures
Trf Capital 61430 - Financial System Replcmt 29,650 $ - - - - 66590 - NPDES 2008-13 - - - - 60,000
66820 - Annual Sewer Maintenance 20,157 895 9,369 35,000 200,000 66890 - Annual WWTP Projects 154,261 141 906 1,500 1,200,000 66960 - 2018 WWTP Improvements Project 1,247,245 - 747 50,000 - 66940 - Slate Creek Lift Station 7,445 4,711 505 7,500 700,000 XXXX - Taylorville Lift Station - - - - 400,000
XXXX - Sewer Lining Project - - - - 2,800,000
XXXX - Sewer Main Replacement Project - - - - 420,000
65230 - Sewer Rate Study - 24,622 14,975 - -
$ 1,458,758 30,369 26,502 94,000 5,780,000
Capital Expenditure Detail

Page 84 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

ATP Grant - - - 100,000 1,240,000
Misc. Intergovernmental Revenue - - 499,118 - -
RSTP Funding 240,000 150,000 - 300,000 300,000
HSIP Funding - - - 60,000 325,000
Miscellaneous Grants 532,645 - 50,590 170,000 750,000
CARES Act Funding 158,846 - 1,533,049 - -
CDBG Federal Grant / Program Income - 2,416,473 1,071,122 146,686 - CMAQ / SRF / HBSP Grant Revenues 457,846 21,719 102,973 96,663 10,000 CSRAA Funding - - - - -
General Expense Reimbursements 5,146 3,506 3,528 7,200 - General Fund Direct Funding (Mill St Ped Plz) - - 176,841 - - General Fund Reserve Funding (Fuel Stn) - - 398,142 - - Transfers In - General Fund 192,326 45,501 53,572 20,000 85,000 Transfer In - Measure E Fund 916,780 1,445,911 1,711,222 884,602 6,080,000 Transfer In - Gas Tax Fund 631,620 187,005 963,999 496,813 994,164 Transfers In - Mitigation Fee Fund - - 571,758 545,836 1,850,000 Transfers In - Spl Proj Fund 1,324,385 688,038 3,938,705 360,000 3,000,000 Transfers In - Water Fund 29,650 - 700,000 50,000 -
Transfers In - Sewer Fund 29,650 - - - -
CDBG Funding 366,094 393,906 - - -
4,884,988 5,352,059 11,774,619 3,237,800 14,634,164
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Capital Projects Fund (Fund 300)

Page 85 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Capital Projects Fund (Fund 300)
Capital Projects Expenditures:

Undistributed Capital - 34,222 - - -
61100 - Storm Drain Plan - - - - 300,000
61220 - 2009 Street Maintenance Projects 122,296 11,631 148,363 170,000 100,000 61330 - Annual Street Rehabilitation 783,426 714,156 888,702 683,000 300,000 61360 - Annual Storm Drain Maintenance 46,379 23,518 36,159 20,000 50,000 61380 - COVID-19 Expenditures 156,214 - - - -
61390 - PSPS Grant Projects 43,324 3,938 398,142 - -
61400 - ARPA Expenditures 4,559 112,637 - - -
61420 - Pavement Mmgt Plan 1,699 - - - -
61430 - Financial System Replacement 163,124 - - - -
61450 - Memorial Park Pool Renovation 10,048 5,548 (1,476) - - 61460 - Infrastructure Needs Assessment - - 13,005 30,000 62610 - NCTC Planning 5,707 3,701 3,667 7,200 -
62620 - GVTIF Update - - 4,408
66301 - Condon / Scotten Field - - 3,093,695 - -
XXXX - Sierra College Field - - - - 4,000,000
63260 - Storm Damage / Repairs 206,259 13,794 - - -
63270 - Peabody Creek Restoration 53,415 - - - -
63280 - 2021 Winter Storm Damage - 514,362 205,791 - -
63300 - Main Street Resealing - - - - 300,000
63350 - Wolf Creek Trail Project Study Report 49,129 109,144 112,211 10,288 - 63370 - Condon Connector 461,327 - - - -
63440 - Mill Streert Parking Lot 4,189 5,600 10,137 545,836 154,164 63450 - McCourtney Road Ped Imp 2,004 - 346 100,000 940,000 63451 - Bennett & Ophir Circulation - - - - 200,000
63452 - Centennial Drive Realignment - - - - 1,200,000
XXXX - S Auburn / Colfax Roundabout - - - - 300,000
XXXX - Magenta Drain Restoration - - - - 20,000
XXXX - S. Auburn Street Renovation - - - - 1,800,000
63630 - Annual Sidewalk Repairs / Maintenance 4,324 374 13,999 31,813 20,000 XXXX - Condon Skate Park Replacement - - - - 750,000
63750 - Playground Maintenance Projects 162 - - - 35,000 XXXX - Bennett Street Bridge - - - - 115,000
63820 - Maston Creek Phase I - - - - 150,000
63850 - Measure E Street Rehabilitation 806,290 9,636 178,587 50,000 1,800,000 63900 - Aerial Survey Update 39,959 7,993 - - -
64140 - Meas. E Park Projects 60,016 47,008 44,841 10,000 1,850,000 64150 - CDBG Memorial Park Facility Impv 366,094 3,553,714 1,868,003 28,000 - 66005 - Mill Street Pedestrian Plaza 2,030 575,421 4,816,521 910,000 - 66007 - HSIP Improvements - 2,611 729 60,000 250,000
66006 - Slate Creek Drainage - 243,014 - - -
3,391,974 5,992,022 11,835,830 2,656,137 14,634,164
Excess (deficit) of revenues over expenditures 1,493,014 (639,963) (61,211) 581,663 - Beginning Fund Balance (1,444,793) 48,221 (591,742) (652,953) (71,290) Ending Fund Balance 48,221 (591,742) (652,953) (71,290) (71,290)

Page 86 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Intergovernmental Revenue $ - 404,523 1,950,000 - -
RTMF Reimbursements 124,000 307,666 356,808 32,793 32,793 Debt Proceeds - Parks Projects - 6,003,493 -
ARPA Funding - 1,533,049 - - -
Interest Earnings 5,038 24,094 34,668 150,000 150,000
$ 129,038 8,272,825 2,341,476 182,793 182,793
Expenditures:

Streets Materials Costs $ - 35,828 - - -
Purchase of Property - - - - -
Captial Outlay - Parking Lot Construction - - - - -
Trf to Capital - XXXX - Sierra College Field - - - - 3,000,000 Trf to Capital 64140 - Condon / Scotten Turf - - 3,093,695 - - Trf to Capital 63260 - Storm Damage Repairs 1,320,196 - - - - Trf to Capital 66005 - Mill Street Ped Plaza - 575,421 845,010 360,000 - Trf to Capital 61400 - ARPA Expenditures - 112,617 - - - Trf to Capital 63440 - Mill Street Parking Lot 4,189 - - - - $ 1,324,385 723,866 3,938,705 360,000 3,000,000
Excess (deficit) of revenues over expenditures $ (1,195,347) 7,548,959 (1,597,229) (177,207) (2,817,207) Beginning Fund Balance $ 1,657,532 462,185 8,011,144 6,413,915 6,236,708 Ending Fund Balance $ 462,185 8,011,144 6,413,915 6,236,708 3,419,501 City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Special Projects Fund (Fund 310)

Page 87 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Section 2103 Apportionment 85,832 $ 102,053 110,980 119,878 120,919 Section 2105 Apportionment 65,543 71,718 77,514 82,893 84,538 Section 2106 Apportionment 92,323 107,667 103,373 109,332 111,445 Section 2107 Apportionment 88,690 79,655 105,638 113,221 115,532 Section 2107.5 Apportionment 3,000 3,000 3,000 3,000 3,000 Road Repair / Accountability Act / Loan Repay 238,498 263,269 303,897 326,014 348,491 Transfers In - Measure E Fund - - 263,269 - -
Interest Earnings 3,497 1,528 20,676 5,000 5,000
$ 577,383 628,890 988,347 759,338 788,925
Expenditures:

Capital Outlay - Street Sweeper - $ - - - -
Transfers Out - General Fund - - - 3,000 3,000
Transfers Out - Traffic Safety Fund 175,147 134,079 135,019 152,000 155,000 Transfers Out - Capital Projects Fund 631,620 187,005 963,999 506,813 994,164 $ 806,767 321,084 1,099,018 661,813 1,152,164
Excess (deficit) of revenues over expenditures (229,384) $ 307,806 (110,671) 97,525 (363,239) Beginning Fund Balance 322,634 $ 93,250 401,056 290,385 387,910 Ending Fund Balance $ 93,250 401,056 290,385 387,910 24,671 Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Capital Expenditures
Trf to Capital 61220 - Street Maintenance 122,296 $ 11,631 100,000 170,000 100,000 Trf to Capital 61300 - Dorsey Drive - - - - -
Trf to Capital 61330 - Street Rehab 505,000 175,000 850,000 295,000 - Trf to Capital 61420 - Pavement Mgt Plan - - - - -
Trf to Capital 63630 - Annual Sidewalks 4,324 374 13,999 31,813 20,000 Trf to Capital 63350 - Wolf Creek Trail - - - - -
Trf to Capital 63440 - Mill Street Parking Lot - - - - 154,164 Trf to Capital 63450 - McCourtney Road ATP - - - 10,000 - Trf to Capital XXXX - S. Auburn Street Renov - - - - 680,000 Trf to Capital XXXX - Bennett St Bridge - - - - 40,000
$ 631,620 187,005 963,999 506,813 994,164
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Gas Tax Fund (Fund 201)
Capital Expenditure Detail

Page 88 ends

Item # 9.

Actual Actual Perliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Parking Citation Revenue 19,452 $ 25,500 32,399 30,000 30,000 Transfer In - Gas Tax Fund 175,147 134,079 135,019 152,000 155,000 Miscellaneous Grants - - 7,000 - -
Interest Earnings (90) - - - -
$ 194,509 159,579 174,418 182,000 185,000
Expenditures:

Utilities Costs 108,076 $ 119,600 137,935 155,000 158,000 Professional Services / Contracts 52,408 41,500 24,111 25,000 25,000 Parking Citations - - 2,622 2,000 2,000
Capital Expenses 9,750
$ 160,484 161,100 174,418 182,000 185,000
Excess (deficit) of revenues over expenditures 34,025 $ (1,521) - - - Beginning Fund Balance (32,504) $ 1,521 - - -
Ending Fund Balance $ 1,521 - - - -
Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Capital Expenditures
62600 - Traffic Calming Project - $ - 9,750 - -
$ - - 9,750 - -
Capital Expenditure Detail
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Traffic Safety Fund (Fund 202)

Page 89 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Local Drainage Impact Fees 38,625 $ 10,591 10,440 8,345 - Parking in Lieu Fees - 14,518 - - -
Fire Services Impact Fees 64,197 14,461 7,846 6,193 -
Police Services Impact Fees 25,249 7,144 7,841 3,105 -
Admin / General Facilities Impact Fees 34,525 7,245 2,602 3,908 - Subdivision Map Act Fees 4,700 - - - -
Regional Circulation Impact Fees 3,902 - - - -
Regional Storm Drainage Impact Fees - - - - -
Parks / Recreation Impact Fees 205,840 37,932 16,019 19,944 - GV Transportation Improvement Impact Fees 231,586 53,300 157,859 28,969 - GV Transportation Administrative Fees 6,137 529 1,579 290 - Glenbrook Basin Traffic Impact Fees 1,388 1,729 4,004 319 - McKnight Way Recapture Impact Fees 5,580 - - - -
Interest Earnings 28,391 14,098 63,011 75,000 75,000
$ 650,120 161,547 271,201 146,073 75,000
Expenditures:

Police Department Capital Outlay - $ 17,795 - - -
Fire Department Capital Outlay - 103,828 - - -
City Hall / Park Impvmts Capital Outlay - 24,157 11,529 54,000 - Property Purchase / Parks 284,996 269,436 - -
Transfers Out - General Fund - - - - -
Net Transfers Out - Capital Projects Fund - - 587,002 546,836 1,850,000 $ - 430,776 867,967 600,836 1,850,000
Excess (deficit) of revenues over expenditures 650,120 $ (269,229) (596,766) (454,763) (1,775,000) Beginning Fund Balance 2,829,938 $ 3,480,058 3,210,829 2,614,063 2,159,300 Ending Fund Balance $ 3,480,058 3,210,829 2,614,063 2,159,300 384,300 Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Capital Expenditures
Trf Capital 66005 - Mill Street Ped Mall. - $ - 561,621 - - Trf Capital 61100 - Storm Drain Plan - - - 1,000 300,000 Trf Capital 63452 - Centennial Dr Realignment - - - - 1,200,000 Trf Capital 63440 - Mill Street Parking Lot - - 10,137 545,836 - Trf Capital 63420 - City Hall / PD Security - - - - -
Trf Capital 63451 - Bennett & Ophir Circulation - - - - 200,000 Trf Capital 63750 - Playground Maintenance - - - - -
Trf Capital 63770 - McKnight Analysis - - - - -
Trf Capital 63970 - East Main Improvements - - - - -
Trf Capital 63820 - Matson Creek Phase I - - - - 150,000 Trf Capital 63840 - WM/S/C Ped Impvmets - - - - -
Trf Capital 63870 - GVTIF Update - - 15,244 - -
Trf Capital 63360 - Wolf Creek Trail - - - - -
$ - - 587,002 546,836 1,850,000
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Developer Impact Fee Fund (Fund 206)
Capital Expenditure Detail

Page 90 ends

Item # 9.

City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Developer Impact Fee Fund (Fund 206)
Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Fund Balances
Reserve for Parking In Lieu 75,152 $ 89,670 79,533 - -
Reserve for Local Circulation 471,951 471,951 - - -
Reserve for Local Drainage 279,872 290,463 300,903 308,248 8,248 Reserve for Police Services 45,736 35,085 42,926 46,031 46,031 Reserve for Fire Services 101,592 12,225 20,071 26,264 26,264 Reserve for Admin / General Facilties 71,759 79,004 81,606 31,514 31,514 Reserve for Regional Circulation 801,177 516,181 465,803 - - Reserve for Regional Drainage 153,994 153,994 153,994 153,994 3,994 Reserve for Parks and Recreation 266,011 303,943 50,526 70,470 70,470 Reserve for SMA Map Act Fees 39,292 39,292 - - -
Reserve for GVTIF 1,261,370 1,314,670 1,472,529 1,501,498 101,498 Reserve for GVTIF Administration 27,407 27,936 14,271 14,561 14,561 Reserve for Glenbrook Basin 5,032 6,761 10,765 11,084 11,084 Reserve for Glenbrook Basin Administration 268 268 268 268 268 Reserve for McKnight Recapture 15,958 15,958 15,958 15,958 15,958 Unobligated Fund Balance (Mkt Val Adj) (136,513) (146,572) (95,090) (20,090) 54,910 $ 3,480,058 3,210,829 2,614,063 2,159,800 384,800
Fund Balance Detail

Page 91 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim, Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Strike Team Revenues 131,212 $ 107,230 49,921 80,000 50,000 Other Revenues - 899 - - -
Interest Earnings 825 972 4,313 4,000 4,000
$ 132,037 109,101 54,234 84,000 54,000
Expenditures:

Fire Department Expenditures 27,359 $ 70,554 61,064 100,000 100,000 $ 27,359 70,554 61,064 100,000 100,000
Excess (deficit) of revenues over expenditures 104,678 $ 38,547 (6,830) (16,000) (46,000) Beginning Fund Balance 81,734 $ 186,412 224,959 218,129 202,129 Fund Balance Reserved - Nev. City Apparatus - $ 15,000 30,000 45,000 60,000 Ending Fund Balance $ 186,412 209,959 188,129 157,129 96,129 City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Fire Reserve Fund (Fund 203)

Page 92 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Other Revenues - $ - - - -
Transfers In - - - 5,651 -
Interest Earnings 14 11 83 - -
$ 14 11 83 5,651 -
Expenditures:

Safety Expenditures - $ - 10,298 - -
$ - - 10,298 - -
Excess (deficit) of revenues over expenditures 14 $ 11 (10,215) 5,651 - Beginning Fund Balance 4,539 $ 4,553 4,564 (5,651) -
Ending Fund Balance $ 4,553 4,564 (5,651) - -
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
DUI Grant Fund (Fund 204)

Page 93 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Grant Revenues 120,424 114,041 57,237 283,012 216,988
Interest Earnings - - - - -
120,424 114,041 57,237 283,012 216,988
Expenditures:

EPA Site Assessment Expenditures 121,841 122,632 117,088 200,000 216,988 121,841 122,632 117,088 200,000 216,988
Excess (deficit) of revenues over expenditures (1,417) (8,591) (59,851) 83,012 - Beginning Fund Balance (13,153) (14,570) (23,161) (83,012) - Ending Fund Balance (14,570) (23,161) (83,012) - -
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
EPA Site Grant Fund (Fund 205)

Page 94 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Transfers In - General Fund - $ - - - -
Transfers In - Measure N Fund - - - - -
Other Revenues - Surplus Sales 131,249 14,585 4,995 46,085 - Vehicle Abatement Funding - - - 24,926 -
Interest Earnings 12 190 340 300 1,200
$ 131,261 14,775 5,335 71,311 1,200
Expenditures:

Capital Outlay - Vehicle Replacement - $ 110,842 - 28,346 - Towing Expenditures - - - 7,021 -
Vehicle Lease Expenses 31,476 36,556 28,346 13,000 13,000 $ 31,476 147,398 28,346 41,346 13,000
Excess (deficit) of revenues over expenditures 99,785 $ (132,623) (23,011) 29,965 (11,800) Beginning Fund Balance 70,494 $ 170,279 37,656 14,645 44,610 Ending Fund Balance $ 170,279 37,656 14,645 44,610 32,810 City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Vehicle Replacement Fund (Fund 225)

Page 95 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Other Revenues - $ - - - -
Interest Earnings 316 418 1,987 2,500 2,500
$ 316 418 1,987 2,500 2,500
Expenditures:

Park Expenditures - $ - - - -
$ - - - - -
Excess (deficit) of revenues over expenditures 316 $ 418 1,987 2,500 2,500 Beginning Fund Balance 101,409 $ 101,725 102,143 104,130 106,630 Ending Fund Balance $ 101,725 102,143 104,130 106,630 109,130 City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
E. Daniels Park Fund (Fund 450)

Page 96 ends

Item # 9.

Actual Actual Preliminary Estimated Prelim. Budget
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Revenues:

Other Revenues $ - - - - -
Interest Earnings 3 22 38 - -
$ 3 22 38 - -
Expenditures:

Police Expenditures $ - 4,895 - 2,183 -
Trf to Capital - 63420 - City Hall / GVPS Security - - - - - $ - 4,895 - 2,183 -
Excess (deficit) of revenues over expenditures $ 3 (4,873) 38 (2,183) - Beginning Fund Balance $ 7,015 7,018 2,145 2,183 -
Ending Fund Balance $ 7,018 2,145 2,183 - -
City of Grass Valley
Fiscal Year 2024-25 Preliminary Budget
Animal Shelter Fund (Fund 451)

Page 97 ends

Item # 9.

Agenda Item #
City of Grass Valley
City Council
Agenda Action Sheet
Title: Discussion on City Council Compensation in light of Upcoming Elections.

CEQA: Not a Project
Recommendation: That Council considers the information provided and provides direction to staff.

Prepared by: Tim Kiser, City Manager
Council Meeting Date: 05/28/2024 Date Prepared: 05/22/2024 Agenda: Administrative
Background Information: Per the City Charter, the City Council may determine the annual compensation of the mayor, vice mayor, and council members by ordinance.

However, any ordinance increasing such compensation will not take effect until the commencement of the terms of council members elected at the next regular election.

Compensation for council members shall not exceed the maximum amount set by the Government Code for council members in general law cities of comparable size, which is subject to periodic adjustments.

State law regulates the maximum compensation for council members and the timing of these adjustments. The compensation schedule for general law cities has not been updated since 1984, leading to councilmember compensation not keeping pace with inflation. On June 29, 2023, the Governor approved Senate Bill No. 329 (Dodd) (“SB 329”), which increases the maximum allowable salary based on the city's population.

For cities with populations up to and including 35,000 people, SB 329 sets the maximum salary at $950 per month. Currently, under the City Municipal Code, a council member receives $275 per month, and the mayor receives $300 per month.

Additionally, Government Code Section 36516 permits a Council compensation increase of up to five percent per calendar year from the operative date of the last adjustment.

No ordinance can be enacted to provide future increases beyond this limit.

With the upcoming election, staff seeks direction on further evaluating adjustments to City Council salaries and benefits. Attached for the City Council's review is a handout from the 2011 League of California Cities Annual Conference

Page 98 ends

Item # 10.

Agenda Item #
Council Goals/Objectives: This item executes portions of work tasks towards achieving/maintaining Strategic Plan - High Performance Government and Quality Service.

Fiscal Impact: The Fiscal Impact is not known until City Council decides on a potential action.

Funds Available: N/A Account #: N/A
Reviewed by: ____ City Manager
Attachments: 1) 2011 League of California Cities Annual Conference Handout from the City Council Salaries and Benefits Session

Page 99 ends

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Grass Valley City CouncilMay 28, 2024

Grass Valley City Council
May 28, 2024