Agenda packet — Grass Valley City Council, October 22, 2024

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, October 22, 2024 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.

Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy

MEETING NOTICE
City Council welcomes you to attend the meetings electronically or in person at the City Hall Council Chambers, located at 125 E. Main St., Grass Valley, CA 95945. Regular Meetings are scheduled at 6:00 p.m. on the 2nd and 4th Tuesday of each month. Your interest is encouraged and appreciated.

This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/@cityofgrassvalley.com
Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

Agenda materials, staff reports, and background information related to regular agenda items are available on the City’s website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com, subject to City staff’s ability to post the documents before the meeting.

Please note, individuals who disrupt, disturb, impede, or render infeasible the orderly conduct of a meeting will receive one warning that, if they do not cease such behavior, they may be removed from the meeting. The chair has authority to order individuals removed if they do not cease their disruptive behavior following this warning. No warning is required before an individual is removed if that individual engages in a use of force or makes a true threat of force. (Gov. Code, § 54957.95.)

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City of Grass Valley, CA AGENDA October 22, 2024
Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting by calling (530) 274-4390, we are happy to accommodate.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS

1. Presentation from Gold Country Senior Services
PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after 5pm will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item. There is a time limitation of three minutes per person for all emailed, voicemail, or in person comments, and only one type of public comment per person. Speaker cards are assigned for public comments that are on any items not on the agenda, and within the jurisdiction or interest of the City. Speaker Cards can be pulled until the opening of public comment at which time sign ups will no longer be allowed.

These cards can be found at the City Clerks desk. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item is announced. When recognized, please begin by providing your name and address for the record (optional). Thirty minutes of public comment will be heard under this item in order of the speaker card assigned and the remaining general public comments will be heard at the end of the meeting. We will begin with number one.

CONSENT ITEMS -All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action but Council action is required to do so (roll call vote).Unless the Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person.

2. Approval of the Regular Meeting Minutes of October 8th, 2024.

Recommendation: Council approve minutes as submitted.

3. .Second reading of an ordinance amending 10.64.010, 10.64.020, and 10.64.030 of Chapter 10.64 of Title 10 and adding section 12.16.040 to Chapter 12.16 of Title 12 of the Grass Valley Municipal Code regulating the use of wheeled devices

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City of Grass Valley, CA AGENDA October 22, 2024
CEQA: Not a project
Recommendation: That council 1) hold second reading and adopt Ordinance 830, and 2) adopt Resolution 2024-74 directing the posting of signs prohibiting wheeled devise in the downtown area.

4. Inspection of Multiple Unit Buildings intended for Human Occupancy Policy CEQA: Not a project
Recommendation: That the City Council approve the Policy for Inspection of MultipleUnit Buildings Intended for Human Occupancy, establishing procedures for the inspection and enforcement of health and safety standards in multi-unit buildings, in compliance with applicable California Health & Safety Code sections.

5. Ticket and Pass Distribution Policy
CEQA: Not a project.

Recommendation: That the City Council approve the Ticket and Pass Distribution Policy, ensuring that all tickets and passes distributed by the City are used in furtherance of public purposes, in compliance with the Fair Political Practices Commission (FPPC) regulations under Section 18944.1.

6. Finance Department Restructuring
CEQA: Not a Project
Recommendation: That Council 1) review and approve the proposed reorganization of the Finance Departments; 2) approve the job description and associated salary schedule for the Finance Director and Deputy Finance Director, subject to legal review; 3) approve adding the Finance Director and Deputy Finance Director to the allotted/authorized City positions; 4) review the proposed agreements (including Appendix A) for the Finance Director and Deputy Finance Director positions; 5) authorize the City Manager to execute the Finance Director and/or Deputy Finance Director agreement(s) subject to legal review; and 6) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete these actions.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

7. Historical Commission Quarterly Update and Request
CEQA: Not a project
Recommendation: That Council 1) Accepts Plaque Language for the Firehouse on Main Street and Mill Street Parking Lot, 2) Directs staff to move forward with landmark submission for the Firehouse on Main Street and Mill Street Parking Lot, and 3) Receives update from Historical Commission.

BRIEF REPORTS BY COUNCIL MEMBERS

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City of Grass Valley, CA AGENDA October 22, 2024

CONTINUATION OF PUBLIC COMMENT

ADJOURN

POSTING NOTICE
This is to certify that the above notice of a meeting of The City Council, scheduled for Tuesday, October 22, 2024, at 6:00 p.m., was posted at city hall, easily accessible to the public, as of 5:00 p.m. Friday, October 18, 2024.
________________________
Taylor Whittingslow, City Clerk

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PROGRAMS AND SERVICES
LESLIE LOVEJOY RN, PH.D.

EXECUTIVE DIRECTOR

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Item # 1.

WHO WE ARE
• ESTABLISHED IN 1976 AS A 501C(3) NONPROFIT AGENCY SERVING WESTERN NEVADA COUNTY. • MISSION: WE PROVIDE A RANGE OF PROGRAMS AND SERVICES THAT PROMOTE THE HEALTH, WELLBEING, AND INDEPENDENCE OF OLDER ADULTS IN OUR COMMUNITY. • VISION: GOLD COUNTRY SENIOR SERVICES IS A TRUSTED AND RESPECTED PARTNER WITH THE COMMUNITY’S SENIOR POPULATION. IN COLLABORATION WITH OTHER COMMUNITY AGENCIES, WE

ACTIVELY ADVOCATE FOR AND CONTINUALLY WORK TO DEVELOP RESOURCES TO MEET THE EXPANDING NEEDS OF SENIORS. THROUGH THE SENIOR CENTER, WE PROVIDE A SPACE FOR SENIORS AND THEIR

FAMILY MEMBERS TO ACCESS THE NEEDED INFORMATION AND RESOURCES THAT SUPPORT THE CHALLENGES OF LIVING GRACEFULLY WHILE AGING.
• 14.43 FTE EMPLOYEES, 162 VOLUNTEERS

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Item # 1.

HOW WE SERVE
• HEALTHY NUTRITION PROGRAM
□ MEALS ON WHEELS:

HOME DELIVERED MEALS: AVERAGE 169 CLIENTS, 5 MEALS A WEEK, FISCAL YEAR TOTAL OF APPROXIMATELY 46,000 MEALS PER YEAR CURRENT WAITING LIST=28 COMMUNITY/CONGREGATE CAFÉ: MEALS PLUS SOCIALIZATION, AVERAGE # IS 30 CLIENTS PER MEAL, 3 MEALS PER WEEK, YEARLY TOTAL OF APPROXIMATELY 7,800 MEALS □ MEDICALLY TAILORED MEALS: MEDI-CAL ADULT CLIENTS, 14 MEALS A WEEK X 12 WEEKS, CURRENTLY AT 21 CLIENTS; CAPACITY FOR 30 CLIENTS, YEARLY TOTAL OF APPROXIMATELY 22,000 MEALS

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Item # 1.

SERVICE AREA

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HOW WE SERVE
• SENIOR FIREWOOD PROGRAM
261 CLIENTS IN 170 HOUSEHOLDS; AVERAGE AGE: 73
2023: DELIVERED 231.5 CORDS OF DRY WOOD. SOME CLIENTS ALSO RECEIVE MOW • PET FOOD PANTRY
53 PETS, CHERISHED COMPANIONS OF OUR HOMEBOUND SENIORS
• EMERGENCY PREPAREDNESS AND EMERGENCY MEALS
• CASE MANAGEMENT: LINKAGES AND DEPRESSION SCREENING AND EARLY INTERVENTIONS

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Item # 1.

HOW WE SERVE
• SIERRA GOLD COMMUNITY SENIOR CENTER
OUR HUB: NO ONE IS TURNED AWAY FOR LACK OF FUNDS; MEMBERSHIPS HELP SUPPORT.

NUTRITION SERVICES NOW AT THE CENTER
CURRENT EDUCATIONAL PROGRAMS: CYBER SENIORS TECH LITERACY PROGRAM FOOD WASTE REQUIREMENTS FOR 2025

EXERCISE, ART, GAMES, BINGO

COMMUNITY RESILIENCE CENTER GRANT

FACILITY RENTAL OPPORTUNITIES AFTER HOURS AND ON WEEKENDS

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Item # 1.

OUR FUNDING AND NEEDS
• GOLD COUNTRY SENIOR SERVICES IS FUNDED THROUGH GRANTS, DONATIONS,

FUNDRAISING EVENTS, SOME REVENUE FROM PROGRAMS AND ACTIVITIES, AND THE RENTAL OF THE FACILITY.
• NEEDS:

CLIENT NEEDS THAT ARE PUT ON A WAITLIST DUE TO A LACK OF FUNDING INCLUDE 28 HOMEBOUND SENIORS IN NEED OF MOW; 75 SENIOR HOUSEHOLDS ARE ON A WAIT LIST

FOR FIREWOOD

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OUR NEEDS
• SIERRA GOLD COMMUNITY SENIOR CENTER
A 3 PHASE DIESEL GENERATOR & FUNDING TO COMPLETE THE COFFEE SHOP • FUNDING TO MEET THE NEEDS OF THOSE ON OUR WAIT LISTS AND TO SUPPORT THE EXPANDING NEED FOR HEALTHY NUTRITION, SOCIALIZATION, AND WARMTH.

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Item # 1.

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, October 08, 2024 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
The meeting was called to order at 6:03 pm.

PLEDGE OF ALLEGIANCE
Mayor Arbuckle led the pledge of allegiance.

ROLL CALL

PRESENT
Councilmember Bob Branstrom
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle
ABSENT
Councilmember Haven Caravelli

AGENDA APPROVAL -
The motion was made by Vice Mayor Hodge and seconded by Councilmember Branstrom.

Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

REPORT OUT OF CLOSED SESSION
No closed session.

INTRODUCTIONS AND PRESENTATIONS

PUBLIC COMMENT -
Virtual Public comment attached.

In-person: Liz Newman, Matthew Coulter.

CONSENT ITEMS –
Requested changes to Item # 2 (Unit 8 MOU), changing the salary schedule for Deputy Fire Marshal working 2080 hours annually had a miscalculation, and change to Item #3 (Loma Rica Landscaping & Lighting) updating engineering report section d to reflect $57 "monthly" and

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Item # 2.

City of Grass Valley, CA MINUTES October 08, 2024
updating resolution R2024-71 to reflect accurate amount and R2024-72 to emphasize that there is only one owner of the property.

A motion was made to approve consent with noted changes by Vice Mayor Hodge, seconded by Councilmember Branstrom.

Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

1. Approval of the Regular Meeting Minutes of September 24, 2024 Recommendation: Council approve minutes as submitted.

2. Amended Memorandum of Understanding with the Nevada County Professional Firefighters, IAFF Local 3800 for the Employment Classifications in the City's Employees Unit #8 for the Period July 1, 2024 – December 25, 2025 CEQA: Not a Project
Recommendation: That Council 1) review the Labor Memorandum of Understanding for an eighteen-month period beginning July 1, 2024, through December 31, 2025, between the City of Grass Valley and the Nevada County Professional Firefighters, IAFF Local 3800 for the Employment Classifications in the City's Employees Unit #8; 2) adopt Resolution No. 2024-70 approving Labor Memorandum of Understanding; and 3) and authorizes the City Manager to execute the Labor Memorandum of Understanding subject to legal review.

3. Loma Rica Landscaping and Lighting District – Approve Engineer’s Report and Intent to Annex
CEQA: Not a Project
Recommendation: That Council 1) adopt Resolution 2024-71 approving the Engineer’s Report without modifications and 2) adopt Resolution 2024-72 declaring the intent to annex property and levy assessments for Fiscal Year 2025-26 for the Residential Landscaping and Lighting District No. 1988-2, Zone VI – Loma Rica Annexation 2024-01

4. Approval of a range increase and Executive Contract Appendix CEQA: Not a project
Recommendation: That Council 1) approve a 4% increase to the pay ranges for all Executive Contract Employees & change the retiree Health Plan Benefit to allow all executives to be eligible; 2) review the proposed Amendment to the Employment Agreements (including Appendix A) with Department Directors, City Clerk, and Deputy Directors; 3) authorize the City Manager to execute the agreements subject to legal review; 4) authorize the Finance Director or the City Manager’s designee to make any necessary budget adjustments and/or amendments to complete this action.

5. Appointment of Planning Commissioner
CEQA: Not a Project
Recommendation: That Council approve the appointment of Matthew Wich as Planning Commissioner for Councilmember Ivy.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

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Item # 2.

City of Grass Valley, CA MINUTES October 08, 2024

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

6. Second Reading of Ordinance No. 829 Increasing Compensation for Mayor and City Councilmembers
CEQA: Not a Project.

Recommendation: That the Council hold a second, waive full reading and read by title only, and adopt Ordinance No. 829 Increasing Compensation for Mayor and City Councilmembers.

Tim Kiser, City Manager, introduced the item to the council.

Public Comment: Matthew Coulter
The motion was made to hold a second, waive full reading and read by title only, and adopt Ordinance No. 829 Increasing Compensation for Mayor and City Councilmembers by Vice Mayor Hodge, Seconded by Councilmember Branstrom.

Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge Voting Nay: Mayor Arbuckle

7. Introduction of an ordinance amending 10.64.010, 10.64.020, and 10.64.030 of Chapter 10.64 of Title 10 and adding section 12.16.040 to Chapter 12.16 of Title 12 of the Grass Valley Municipal Code regulating use of wheeled devices CEQA: Not a project
Recommendation: Introduce the attached ordinance, waive full reading, and read by Title Only
Alex Gammelgard, Police Chief, gave the council an overview of the item.

Public comment: Joy Porter, Unknown, Matthew Coulter
Striking "with the exception of skateboards" from section 4 and item #2 of the ordinance.

A motion was made to introduce the attached ordinance, with the striking of "with the exception of Skateboards" 12.16.000 a.2. and waive full reading and read by Title Only by Councilmember Branstrom, Seconded by Vice Mayor Hodge.

Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

ADMINISTRATIVE

8. Downtown Public Restroom Project (Church Street Parking Lot) CEQA: Exempt – Not a Project
Recommendation: That Council 1) review a proposed public restroom project funding; 2) authorize the Mayor to sign a Memorandum of Understanding (MOU) with GVDA for funding a portion of the proposed restroom, subject to legal review; and 3) authorize the Administrative Services Director to make necessary budget adjustments or transfers to add the project current budget.

Tim Kiser, City Manager, gave the council an overview of the item.

Public Comment: Joy Porter, Matthew Coulter

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Item # 2.

City of Grass Valley, CA MINUTES October 08, 2024
Motion made to 1) review a proposed public restroom project funding; 2) authorize the Mayor to sign a Memorandum of Understanding (MOU) with GVDA for funding a portion of the proposed restroom, subject to legal review; and 3) authorize the Administrative Services Director to make necessary budget adjustments or transfers to add the project current budget by Vice Mayor Hodge, Seconded by Councilmember Branstrom.

Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle

9. Resolution in support of Proposition 36
CEQA: Not a project.

Recommendation: Adopt Resolution 2024-73 in support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act
Alex Gammelgard, police chief, gave a presentation to the council.

Public Comment: Sandra Peterson, Walter, Matthew Coulter Motion made to Adopt Resolution 2024-73 in support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act by Councilmember Branstrom, Seconded by Mayor Arbuckle.

Voting Yea: Councilmember Branstrom, Mayor Arbuckle
Voting Nay: Vice Mayor Hodge
Voting Abstaining: Councilmember Ivy
Motion passes. **
**This differs from the video minutes because, after the meeting, it was clarified that under Robert’s Rules of Order, an abstention is not counted toward the quorum, meaning a 2-1 vote is sufficient for the motion to pass.

BRIEF REPORTS BY COUNCIL MEMBERS
Branstrom attended the Brewfest and an ERC Meeting. Councilmember Ivy met with Congressman Kiley to discuss a biomass plant, participated in a Softball tournament, and came in 2nd place. Vice Mayor Hodge attended a Music in the Mountain event off Broad Street and saw the production of Shortz. Mayor Arbuckle Presented a Key to the City, attended a League of California Conference, and gave a reminder that it is Nation Breast Cancer Awareness Month. The Health Fair is on November 9th.

ADJOURN
The meeting adjourned at 8:02 pm.
_____________________________ ______________________________ Jan Arbuckle, Mayor Taylor Whittingslow, City Clerk
Adopted on:________________

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Item # 2.
1 Taylor Whittingslow
From: BOMAR RONDA - Voicemail box 8880 <[email protected]> Sent: Tuesday, October 8, 2024 10:30 AM
To: Public Comments
Subject: Voicemail from on Oct 8 2024 10:27 AM
Attachments: 1728408425-00000371.mp3

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You received a new voicemail message

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New voicemail message
Time: Tuesday, October 8 2024 10:27 AM
From:

Duration: 54 seconds
Voicemail box: 8880
Transcript:

Hi, my name is Rhonda Beaumar. My phone number is 530-575-1810 and I'm a resident at 210 Sutton Way, the Cedar Park Apartments where they just took our carports away. I am in, I'd like to go to the hearing on the 24th and I was wondering if I could get information regarding that. And I've already submitted my opinion via the email. So if somebody could let me know, I would love to go to the hearing. I need to know where and what's time. And once again, my number is 530-575-1810. Thank you.

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Item # 2.
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Item # 2.
3 Taylor Whittingslow
From: Ronda Bomar
Sent: Monday, October 7, 2024 9:32 PM
To: Public Comments
Subject: Ronda Bomar tenant at 210 Sutton Way- Cedar Park Apartments [You don't oŌen get email from Learn why this is important at hƩps://aka.ms/LearnAboutSenderIdenƟficaƟon ]
Hello. I wriƟng on behalf of my residence in the Cedar Park Apartments. I moved in here in December of 2021. My lease states that I have a car
Port included in my rent. And now I do not….. the CHA tore my car port and every other car port in here down. They need to rebuild them…. Especially aŌer seeing the insurance claim money the received!! it’s ridiculous.

CHA is also negligent is taking care of this property during the winter snow. They never have snow removal for the walk ways, side walks and the handicap parking spots. My walk way is always cover in ice because it gets no sun in the winter.

And it is never taken care of for safety. I would always ask the previous apartment manager and the handy man and nothing was ever done. I am old! But I felt especially bad the people that are older then I. And the CHA was neglecƞul the winter we had snowmageddon…. I think it was 2022. All the needed to do was hire snow removal company to clean off the car ports and maintain the clean up. They did nothing !!!! Nothing. Except Tara down the carports. That in its self created more of a hazard! Leaving big sharp pieces of metal out in the parking spots. For days! I am understanding that these carports were built at different Ɵmes. Different phases. The first phase was done by a company that didn’t do the last phases, and those carports with held the snow impact. But yes, all they need to do is prepare for the weather and hire snow removal to clean it up and maintain…..
it is incredibly dark out there in night with out the carport. No light. They won’t even fix the light in my stair well. Can’t see the stairs at night. My neighbor goes to work at the hospital at 3:30 AM.

Plus the hot sun beaƟng down on my truck, damaging it. My roof top liner is starƟng to rot and hang down. There are many more layers to the lack of care the owners have for our complex…. And a carport is part of my lease! Make them put the carports back! It’s for safety Issues Thank you! Ronda Bomar
#218

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Item # 2.
116 Mill Street Grass Valley, CA 95945
Office: 530-273-0840 email: [email protected] web: www.iloveyubablue.com City Council Members,
I am sorry I cannot be there in person to share my excitement over the MOU that is before Council this evening regarding the partnership between the Grass Valley Downtown Association and The City of Grass Valley to share in the costs of building a public restroom in Downtown Grass Valley.

Inquiries for public restrooms is the single most asked question we from customers daily. We have tried to let people use our employee restroom, as I know many other businesses have. We have also had costly repairs to the ancient plumbing after doing so and no longer offer it to those patrons visiting our store. Sending people several blocks down to the existing restroom is often met with confusion and ire from those visiting our establishment.

I have also served on the GVDA board for 8 years and solving this issue has always been something we wanted to accomplish. I am proud that our organization is in a solvent position and can now contribute to the building of the restrooms and hope you will see the value of adding restrooms to our beautiful Mill Street Plaza.

Together we can use our collective capacity to bring a formidable shopping and dining destination to our locals and visitors.

Thank you!
Lillie Robertson
Owner, Yuba Blue
Property Owner, 114 Mill St.

GVDA Board Member, Past Chair

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Item # 2.

Greater Grass Valley Chamber of Commerce and Visitors Center 128 East Main Street, Grass Valley, CA 95945
(530) 273-4667 • www.grassvalleychamber.com
Board of Directors

OFFICERS
President
Bob Medlyn
Beam Easy Living Center
Vice-President
Jay Strauss
J R Strauss Law Group
Secretary/Treasurer
Suzanne Voter
Home Heroes Lending
Member-at-Large
Machen MacDonald
ProBrilliance Leadership
Institute

DIRECTORS
Buckley Armacher
Budget Blinds
Barbara Bashall
Individual Member
Debbe Blakemore
Alpine Storage
Joy Porter
Winding Road Imagery
Susan Rice
Individual Member
Lillie Robertson
Yuba Blue
Steve Sanchez
Sierra Gold Parks
Foundation
Executive Director
Robin Galvan-Davies
October 7, 2024
Mayor Jan Arbuckle
City of Grass Valley
125 East Main Street,
Grass Valley, CA 95945
RE: RESOLUTION NO. 2024-73 in Support of Proposition 36, The Homelessness, Drug Addiction, and Theft Reduction Act
Dear Mayor Arbuckle and Council Members, The Grass Greater Grass Valley Chamber is in favor of and encourages the Council to adopt Resolution No. 2024-73 in support of Proposition 36.

Since its inception, Prop 47, achieved notable success in making California’s criminal justice system more equitable, but Prop 47 has also led to unintended consequences over the past decade, impacting the safety and wellbeing of our rural community.

Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act is a bipartisan measure that provides common sense, targeted reforms to Prop 47 that, with the recently adopted legislative Retail Theft Package, provide more tools to increase safety in our communities.

The elements of Prop 36 allow critical behavioral health services, drug treatment, and job training within our justice system for people who are homeless and suffering from mental illness or struggling with substance abuse.

We are in favor of Prop 36’s common sense, targeted reforms to Prop 47 that, with the recently adopted legislative Retail Theft Package, provide more tools to increase safety in our communities.

Thank you in advance for your consideration and anticipation adoption of Resolution No. 2024-73 in Support of Proposition 36, The Homelessness, Drug Addiction, and Theft Reduction Act.

Sincerely,
Robin Galvan-Davies
Executive Director

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Item # 2.
8 Taylor Whittingslow
From: ZUEHLKE J SAM - Voicemail box 8880 <[email protected]> Sent: Monday, September 30, 2024 10:48 AM
To: Public Comments
Subject: Voicemail from on Sep 30 2024 10:44 AM
Attachments: 1727718251-000007b7.mp3

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You received a new voicemail message

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New voicemail message
Time: Monday, September 30 2024 10:44 AM
From:

Duration: 2 minutes 12 seconds
Voicemail box: 8880
Transcript:

Oh, good morning. My name is Julius Zelke Jr. I live at 11812 Alta Vista Avenue, right next to the Martino Park. My fence line goes to the park. It's me and the park are neighbors. There's a dead tree. If you're coming in to the park from the back end, which is off the Alta Vista Ave, right next to NID, right through the gate. In less than 100 feet, you have a dead tree on your side. It's been dead. I've called. It's dead as a doornail, and I think it's going to kill my last three pine trees. That's a pine tree, and it's killing mine. please take your tree down. It's happened before. I lost two giant pine trees to dead trees in the park. Now it's going to happen again. Your tree may kill three of mine and then two more in the parks. The tree's not that big. You can get somebody out there, Cut it down in a couple hours. Get it out of here. I don't understand. My phone number is 274-1936. Of course, 530. I've called early in the summer. I've called in the medium of the summer. No help from the city. Well, please cut that dead pine tree down. The limbs are hanging over the walkway where everybody walks. I'd hate to see limbs fall right on people. And then I can worry about

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Item # 2.
9 my trees. Nobody's going to help me with my trees. Please help yourself with yours.

Thank you very much.

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Item # 2.
10 Taylor Whittingslow
From: Tim McCall
Sent: Thursday, September 26, 2024 2:41 PM
To: COGV General Voicemail
Subject: Videos and Audio
[You don't oŌen get email from . Learn why this is important at hƩps://aka.ms/LearnAboutSenderIdenƟficaƟon ]
Your website, under PUBLIC MEETINGS - AGENDAS & MINUTES, states that City Council meeƟng Videos and Audio are available via the links in the table.

There are no links to video or audio in the table.

Please provide a method for retrieving the links to video and audio for various council meeƟngs.

Thank you
Tim McCall

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City of Grass Valley
City Council
Agenda Action Sheet
Title: Second reading of an ordinance amending 10.64.010, 10.64.020, and 10.64.030 of Chapter 10.64 of Title 10 and adding section 12.16.040 to Chapter 12.16 of Title 12 of the Grass Valley Municipal Code regulating the use of wheeled devices
Recommendation: That council 1) hold second reading and adopt Ordinance 830, and 2) adopt Resolution 2024-74 directing the posting of signs prohibiting wheeled devise in downtown area
Prepared by: Alexander K. Gammelgard, Chief of Police
Council Meeting Date: 10/22/2024 Date Prepared: 10/16/2024 Agenda: Consent
Background Information: On 10/8/2024, City Council held a public hearing and introduced the attached ordinance for it’s first reading. During discussion, and in a subsequent motion, the words “with the exception of skateboards” were deleted from the introduced ordinance in reference to 12.64.040 A. 2. This amendment to the introduced ordinance essentially treats all wheeled devices and similar devices the same, including the exception to allow riding/use of wheeled devices In an effort to update the City’s municipal code after the completion of the Mill Street Plaza, the attached ordinance would make applicable amendments/additions to the code in order to more clearly regulate many types of wheeled devices.

The ordinance will prohibit the riding of defined devices on and along pedestrian walks and public right of ways in designated areas of the City. The ordinance itself, in section

12.16.040, will regulate the use of specified wheeled devices in the downtown core specifically. This, paired with resolution 2024-74, will clearly define the areas in which riding of specified wheeled devices is prohibited.

In addition to the area mentioned above, these amendments/additions would also allow regulation of the riding of skateboards in parking lots, and near commercial and multifamily residential buildings as well. Those areas also require sign posting and notification by property owners to the City of the implementation of prohibitions (10.64.030).

The ordinance also provides the option for the Council to adopt additional locationbased regulations of wheeled devices by resolution, should there be a future desire to expand areas under the City’s control in which regulations should be implemented (10.64.030).

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Item # 3.

Council Goals/Objectives: The execution of this action attempts to achieve the following Strategic Goals:

GOAL #1: COMMUNITY & SENSE OF PLACE
GOAL #2: SAFE AND RELIABLE TRANSPORTATION SYSTEM
GOAL #6 – SAFE PLACE TO LIVE, WORK AND PLAY
Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: City Manager

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Item # 3.
338903.3 1
ORDINANCE NO. 830

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRASS VALLEY AMENDING SECTIONS 10.64.010, 10.64.020,
AND 10.64.030 OF CHAPTER 10.64 OF TITLE 10 AND ADDING
SECTION 12.16.040 TO CHAPTER 12.16 OF TITLE 12 OF THE

GRASS VALLEY MUNICIPAL CODE REGULATING USE OF

WHEELED DEVICES
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GRASS VALLEY:

SECTION 1. CODE AMENDMENT. Section 10.64.010 of Chapter 10.64 of Title 10 of the Grass Valley Municipal Code is amended to read as follows:

The purpose of this chapter is to regulate the use of wheeled devices, including but not limited to bicycles, scooters, rollerblades, roller skates, skateboards, and other similar wheeled devices not necessary for mobility, in parking lots, near commercial and multifamily residential buildings, and on and along pedestrian walks and public right of ways in designated areas of the city identified by posted signs.

SECTION 2. CODE AMENDMENT. Section 10.64.020 of Chapter 10.64 of Title 10 of the Grass Valley Municipal Code is amended to read as follows:
"Pedestrian walk" means those areas of the city, usually a public sidewalk, but may include an alley, roadway, parking lot, or any way or place used for pedestrian foot traffic or for wheelchairs.
"Skateboard" means a mechanism having two or more sets of wheels, often resembling wheels on roller skates, which are fastened to a platform, commonly constructed to accommodate a standing person. Skateboards are normally propelled by the operator pushing off the ground with one foot or by the force of gravity, but may be operated by an engine, motor or similar device.

SECTION 3. CODE AMENDMENT. Section 10.64.030 of Chapter 10.64 of Title 10 of the Grass Valley Municipal Code is amended to read as follows:

A. No person shall use or operate a skateboard within any parking lot of or within 20 feet of the entrance to any commercial building or multifamily

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Item # 3.
338903.3 2
residential building which has been posted by the property owner or manager with a sign(s) as described below.

1. Signs shall be posted along each exterior entrance to the parking lot and along each exterior entrance of the commercial building or multifamily residential building, in plain view of pedestrians and motor vehicle operators entering the parking lot or building at such entrances.

Additional signs may be posted at the property owner’s or manager’s discretion. These signs shall be maintained by the property owner or manager.

2. Each such sign shall state: "SKATEBOARDING PROHIBITED" and underneath "City of Grass Valley Municipal Code Section 10.64.030." The signs shall be not less than one square foot in area and with letters not less than two inches in height.

3. A property owner or manager shall give written notice of such posting to the city chief of police not less than 24 hours before posting such signs.

4. A property owner or manager may withdraw from the provisions of this chapter by notifying the city chief of police, in writing, of such withdrawal, and removing the signs.

B. The director of public works shall post or erect or cause to be posted or erected signs prohibiting the use, operation, or riding of wheeled devices, such as bicycles, scooters, rollerblades, roller skates, skateboards, or other similar wheeled devices not necessary for mobility in places designated by resolution of the city council.

SECTION 4. CODE ADOPTION. Section 12.16.040 of Chapter 12.16 of Title 12 of the Grass Valley Municipal Code is added to read as follows:

12.16.040 – Use of Wheeled Devices in Downtown Core
A. No person shall ride, use, or operate a bicycle, skateboard, scooter (with or without an electric motor), rollerblades, roller skates, or other similar wheeled device not necessary for mobility upon any street, sidewalk, or public right of way within the downtown core boundaries, as that term is defined in Section

8.20.130(B)(1)(a), when signs are posted giving notice of the restriction, except as follows:

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Item # 3.
338903.3 3

1. Wheeled devices necessary for mobility, such as wheelchairs and knee scooters, may be ridden, used, or operated as intended on any public sidewalk, road, or street in the downtown core.

2. Wheeled devices may be used in areas designed for automobiles and bicycles if operated therein accordance with State and local law. This section shall not be construed as permitting the riding, using, or operating of any wheeled device on sidewalks or on streets or roadways closed to vehicular traffic.

3. Bicycles, skateboards, scooters, rollerblades, roller skates, and other similar wheeled devices may be carried by or propelled alongside a walking pedestrian.

SECTION 5. CEQA FINDINGS. This Ordinance is not a project within the meaning of Section 15378 of the California Environmental Quality Act (CEQA) Guidelines because it has no potential to result in physical change in the environment, directly or indirectly.

This Ordinance is also exempt under CEQA Guideline 15061(b)(3) because it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment.

SECTION 6. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons and circumstances. The City Council of the City of Grass Valley declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof despite the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional and, to that end, the provisions hereof are hereby declared to be severable.

SECTION 7. Effective Date. This Ordinance shall be in full force and effect 30 days after its adoption under Article VII, § 2 of the Grass Valley City Charter.

SECTION 8. Publication. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published once in The Union, a newspaper of general circulation printed, published, and circulated within the City.

INTRODUCED and first read at a regular meeting of the City Council on the 8th day of October 2024.

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Item # 3.
338903.3 4
FINAL PASSAGE AND ADOPTION by the City Council was at a meeting held on the 22nd day of October 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:
________________________________
Jan Arbuckle, Mayor
ATTEST:
________________________________
Taylor Whittingslow, City Clerk
APPROVED AS TO FORM:
________________________________
Michael G. Colantuono, City Attorney

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Item # 3.

RESOLUTION NO. 2024-74

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS

VALLEY DIRECTING THE POSTING OF SIGNS PROHIBITING

WHEELED DEVICES IN DESIGNATED AREAS
WHEREAS, Chapter 10.64 of the Grass Valley Municipal Code (“GVMC”) regulates the use of wheeled devices, including, but not limited to, bicycles, scooters, rollerblades, roller skates, skateboards, and other similar wheeled devices not necessary for mobility;
WHEREAS, section 10.64.030(B) of the GVMC provides that the Director of Public Works shall post or erect or cause to be posted or erected signs prohibiting the use, operation, or riding of wheeled devices, such as bicycles, scooters, rollerblades, roller skates, skateboards, or other similar wheeled devices not necessary for mobility in places designated by resolution of the City Council;
WHEREAS, section 12.16.040 of the GVMC prohibits the riding, using, or operating of wheeled decides unnecessary for mobility within the downtown core boundaries when signs are posted giving notice of the restriction, with certain exceptions;
WHEREAS, section 8.20.130(B)(1)(a) of the GVMC defines the “downtown core boundaries” as West Main Street from South School Street to East Main Street to Bennett Street to Tinloy Street to Neal Street to South Church Street to West Main Street. The boundaries also include Mill Street from Neal Street to the western entrance/exit of the Safeway shopping center, including the public sidewalk on both sides of the perimeter boundary streets; and
WHEREAS, the City Council now finds it necessary and desirable for signs to be posted giving notice of a prohibition on wheeled devices, subject to the exceptions set forth in 12.16.040 of the GVMC, within the downtown core boundaries.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:

SECTION 1. The foregoing recitals are each true and correct and incorporated herein by this reference.

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Item # 3.

SECTION 2. The City Council hereby designates the area within the downtown core boundaries as an area in which no bicycle, skateboard, scooter (with or without an electric motor), rollerblades, roller skates, or other similar wheeled device not necessary for mobility may be ridden, used, or operated upon any street, sidewalk, or public right of way therein, subject to the following exceptions:

1. Wheeled devices necessary for mobility, such as wheelchairs and knee scooters, may be ridden, used, or operated as intended on any public sidewalk, road, or street in the downtown core.

3. Bicycles, skateboards, scooters, rollerblades, roller skates, and other similar wheeled devices may be carried by or propelled alongside a walking pedestrian.

SECTION 3. The City Council hereby directs the Public Works Director, or designee thereof, to post or erect or cause to be posted or erected signs giving notice of this prohibition within the downtown core boundaries and throughout the downtown core.

SECTION 4. The adoption of this Resolution is not a project within the meaning of Section 15378 of the California Environmental Quality Act (CEQA) Guidelines because it has no potential to result in physical change in the environment, directly or indirectly.

The adoption of this Resolution is also exempt from CEQA by CEQA Guideline 15061(b)(3) because it can be seen with certainty that there is no possibility that prohibiting certain use of wheeled devices in the downtown core may have a significant effect on the environment.

SECTION 5. This Resolution shall be effective 30 days after the adoption of Ordinance 830 adding Section 12.16.040 to Chapter 12.16 of Title 12 of the Grass Valley Municipal Code.

SECTION 6. The City Clerk shall certify to the passage and adoption of this Resolution and shall cause the same to be published or posted according to law.

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Item # 3.

ADOPTED as a Resolution of the Council of the City of Grass Valley at a meeting thereof held on the 22nd day of October 2024 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAINING:
___________________________
Jan Arbuckle, Mayor
ATTEST:
___________________________
Taylor Whittingslow, City Clerk
APPROVED AS TO FORM:
________________________________
Michael G. Colantuono, City Attorney

Page 38 ends

Item # 3.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Inspection of Multiple Unit Buildings intended for Human Occupancy Policy CEQA: Not a project
Recommendation: That the City Council approve the Policy for Inspection of MultipleUnit Buildings Intended for Human Occupancy, establishing procedures for the inspection and enforcement of health and safety standards in multi-unit buildings, in compliance with applicable California Health & Safety Code sections.

Prepared by: Taylor Whittingslow, Deputy City Manager
Council Meeting Date: 10/22/2024 Date Prepared: 10/17/2024 Agenda: Consent
Background Information: Multiple-unit buildings are critical to housing in the City of Grass Valley, and it is essential to ensure that these buildings meet health and safety standards. State law, particularly the California Health & Safety Code sections 17920.3 and 17920.10, outlines specific standards regarding substandard housing conditions and lead hazards in residential buildings. This proposed policy aims to address the inspection of such buildings and the handling of violations.

The proposed policy will provide clear procedures for building inspectors and code enforcement officers to follow when investigating complaints, inspecting units, and addressing any substandard or hazardous conditions that could affect other units in a building. The policy will also ensure compliance with state regulations while promoting tenant safety and landlord accountability.

The policy outlines a step-by-step procedure for inspectors to follow when they receive a complaint about a possible violation in a multiple-unit building. The key points of the policy are summarized below:

1. Respond to Initial Complaint: When a complaint is received regarding a potential violation, inspectors must:
a. Inspect the specific unit or portion of the building that is in question. b. Document any violations found, including substandard conditions under Health & Safety Code section 17920.3 or lead hazards under section 17920.10.
c. Advise the property owner or operator of necessary corrective actions and schedule a reinspection.

2. Consider Other Units: If a violation is found in one unit, inspectors must evaluate whether it is likely that the violation could affect additional units in the building

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Item # 4.
based on professional judgment and specific factors, including the building type, age, and history of violations.

3. Determine Scope of Additional Inspections: Inspectors should make reasonable attempts to inspect adjacent units and others as warranted by the scope of the issue. If widespread violations are suspected, a larger percentage of the units should be inspected. If severe building-wide conditions are detected, all units may be subject to inspection.

4. Contact the Property Owner: Upon determining that additional inspections are needed, inspectors must notify the property owner or landlord, explaining the inspection process and providing a notice of violation or order to abate where necessary.

5. Schedule Reinspection: Reinspection will be scheduled to ensure compliance after corrective actions are advised—the policy guides scheduling and coordinating these inspections, especially in multiple-unit cases.

6. Address Non-Responses or Refusals: If residents do not respond or refuse access to their units, alternate units may be inspected. If unsafe conditions are suspected, the City may seek an inspection warrant to ensure the health and safety of residents.

7. Free Reports on Request: Complaining tenants or occupants must be provided with free copies of inspection reports and citations. If the inspection reveals conditions affecting multiple units, reports must also be provided to all potentially affected tenants.

8. Fees: The City may impose fees if a material violation of health and safety standards is found, but the policy prohibits inspection fees unless a violation is confirmed. The City may, however, charge fees to support a rental property inspection program.

The proposed Policy for Inspection of Multiple-Unit Buildings Intended for Human Occupancy promotes safe living environments by establishing a clear and consistent inspection process. It ensures that violations in one unit are properly assessed for their potential impact on other units, supports tenant safety, and holds property owners accountable for maintaining their buildings in compliance with health and safety standards.

Council Goals/Objectives: The execution of this action attempts to achieve the following Strategic Goals: Goal #6 – Safe Place to Live, Work and Play Fiscal Impact: None Funds Available: N/A Account #: N/A Reviewed by: City Manager
Attachments:

1. Policy for Inspection of Multiple-Unit Buildings Intended for Human Occupancy

2. Sample Health & Safety Code Violations Inspection Report

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Item # 4.
365083.2
CITY OF GRASS VALLEY ADMINISTRATIVE Number:

POLICIES AND PROCEDURES Effective Date: ________
Revised:

Authority: Council
City Administrator: City Manager
SUBJECT: Inspection of Multiple Unit Buildings intended for Human Occupancy

PURPOSE
This policy establishes procedures for building inspectors and code enforcement officers in the City of Grass Valley to address substandard conditions in multiple-unit buildings any part of which is intended for human occupancy. These procedures must be followed when a building inspector or code enforcement officer inspects one unit in a multiple-unit building, and determines the unit is substandard or in violation of lead hazard rules in the State Housing Law and that those defects or violations could reasonably affect other units in the building.

REFERENCES
California Health & Safety Code section 17970.5;
California Health & Safety Code section 17970.7;
California Health & Safety Code section 17920.3;
California Health & Safety Code section 17920.10.

POLICY / PROCEDURE FOR INSPECTION OF MULTIPLE-UNIT BUILDINGS

1. RESPOND TO INITIAL COMPLAINT. Upon receiving a complaint from a tenant, a resident, an occupant, or an agent of any of them, regarding a potential violation of Health & Safety Code sections 17920.3 or 17920.10, a building inspector must:
 Inspect the building, or portion of the building intended for human occupancy, or the premises on which it is located, that may be in violation;  Document any violations of Health & Safety Code section 17920.10 based on a reasonably competent and diligent visual inspection of the property;  Document any substandard conditions under Health & Safety Code section 17920.3; and
 Include such documentation in an inspection report;
 Advise the owner or operator of each violation and each action required taken to remedy the violation; and
 Schedule a reinspection to verify correction of violations.

2. CONSIDER OTHER UNITS. If a building inspector has determined that one unit in a multiple-unit building is substandard under Health & Safety Code section 17920.3, or is in violation of Health & Safety Code section 17920.10, the inspector should consider whether those defects or violations have the potential to affect other units of the building.

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Item # 4.
2 365083.2

3. CRITERIA FOR CONSIDERING OTHER UNITS. When considering if the substandard condition or violation could reasonably affect other units, a building inspector should draw on his or her experience and professional judgment and the circumstances. A building inspector must consider at least these factors:
 the building type, age, size, and type of construction;  cause of the substandard condition; and
 history of violations.

4. CONCLUDE BASED ON CRITERIA. Based upon these considerations, a building inspector should conclude:
 Whether the defect or violation has the potential to affect other units; and  The likely scope of the defect or violation throughout the building.

5. DETERMINE ADDITIONAL INSPECTIONS. A building inspector should then determine how many additional units should be inspected, as aligned with the two conclusions in paragraph 4.
 If concluding the defect or violation has the potential to affect other units, a building inspector must make reasonable attempts to inspect the units adjacent to, above, and below the unit in which the defect or violation was found, consistent with existing law and inspection practices.
 If concluding the defect or violation has the potential to affect more units beyond the units adjacent to, above, and below the unit in which the defect or violation was found, the building inspector must also make reasonable attempts to inspect those units, as aligned with the likely scope of the defect or violation throughout the building.
 If concluding the likely scope of the defect or violation is small and limited, a building inspector should seek to inspect only the units adjacent to, above, and below the unit in which the defect or violation was found, and any further likely affected units.
 If concluding the likely scope of the defect or violation is large and likely to affect a larger percentage of units, a building inspector should seek to inspect a larger percentage of units in the building.
 If after inspection of the first unit or after additional inspections, a building inspector finds severe, building-wide defects or violations, he or she may inspect all units on the premises.

6. CONTACT THE PROPERTY OWNER. If concluding that the defect or violation has the potential to affect other units, a building inspector should contact the property owner, landlord, or known representatives, to explain the reason for the inspections and to request cooperation and attention to any confirmed violations. The City must also provide the property owner with a notice or order to repair or abate, within a reasonable

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Item # 4.
3 365083.2
time after the inspection is completed. The City must advise the building owner or operator of each known violation, and each action required to remedy the violation.

7. COORDINATE ADDITIONAL UNIT INSPECTIONS. For each unit that a building inspector seeks to inspect, he or she should follow the City’s standard inspection practices, including providing a Correction Notice
 If concluding the likely scope of the defect or violation is large or building-wide, a building inspector should additionally post a Correction Notice on-site, in common areas. The building inspector should establish one or more days on which residents may schedule an inspection. Software solutions may be used to share available inspection times, coordinate inspections, and to efficiently complete a large volume of inspections.

8. SCHEDULE REINSPECTIONS. After providing the notice or order to repair or abate mentioned above, and advising on the known violations and actions required to remedy the violations, the City must reasonably attempt to schedule reinspection of affected units to verify correction of violations.

9. NON-RESPONSES AND REFUSALS. If a resident fails to respond to the Request for Inspection, or refuses to allow access and inspection, his or her unit need not be inspected and another unit may be selected as a replacement. The goal of inspecting additional units is to assess housing and building conditions with the consent of residents, and without unduly disrupting their privacy. If a building inspector reasonably suspects that unsafe conditions are present in a unit, continued efforts to gain access may be pursued. If a building inspector believes residents’ health and safety may be compromised by reasonably suspected unsafe housing conditions, he or she may seek an inspection warrant from the Nevada County Superior Court if the resident(s) do not consent to an inspection.

10. FREE REPORTS ON REQUEST. The City must provide a complaining tenant, resident, occupant, or their agents free, certified copies of an inspection report and citations issued.

If an inspection reveals a condition potentially affecting multiple tenants, residents, or occupants, the City must provide all potentially affected tenants, residents, occupants, or their agents free copies of the inspection report and citations issued.

11. FEES. The City may not collect fees from a property owner or an owner’s agent for a property inspection or inspection report under these procedures, unless it finds a material violation of Health & Safety Code section 17920.10 or deems and declares the property substandard under Health & Safety Code section 17920.3. However, the City is not prohibited from imposing fees on rental property owners to support a rental property inspection program, or otherwise from imposing generally applicable charges, fees, or assessments to cover the costs of required inspections or inspection reports.

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Item # 4.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Ticket and Pass Distribution Policy
CEQA: Not a project.

Prepared by: Taylor Whittingslow, Deputy City Manager
Council Meeting Date: 10/22/2024 Date Prepared: 10/17/2024 Agenda: Consent
Background Information: The FPPC regulations require that any distribution of tickets or passes by a public entity be documented and reported if they are provided to a public official for no or inadequate consideration. This policy is necessary to ensure transparency and accountability in ticket and pass distribution, aligning with the City’s commitment to ethical governance.

The Ticket and Pass Distribution Policy sets forth guidelines and procedures for distributing tickets and passes to City officials or at their request. It ensures that such distribution serves a legitimate public purpose and is reported according to FPPC regulations.

Key Aspects of the Policy:

1. Public Purpose Requirements: Tickets or passes distributed to City officials must serve specific public purposes, such as promoting City events, highlighting community resources, or supporting economic development. The City Manager or their designee will ensure that each distribution meets one of the identified purposes.

2. Reporting Requirements: The distribution of tickets or passes must be reported on FPPC Form 802 within 45 days of issuance. The report will be posted on the City’s website and shared with the FPPC for transparency.

3. Exemptions: The policy details certain exemptions, such as tickets or passes received from sources other than the City, ceremonial roles, or when tickets are treated as taxable income.

4. Restrictions: Tickets or passes distributed under this policy cannot be sold,

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Item # 5.
transferred, or reimbursed. They are intended for personal use only by the City official or their immediate family.

5. Delegation of Authority: The City Manager will have the authority to distribute tickets and passes, ensuring proportional and equitable distribution among City officials.

Adopting the Ticket and Pass Distribution Policy provides a clear framework for the lawful distribution of tickets and passes, ensuring compliance with FPPC regulations and reinforcing the City’s commitment to ethical governance.

Council Goals/Objectives: This executes portions of work tasks to achieve/maintain the Strategic Plan—Open and Collaborative City Government.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: City Manager
Attachments:

1. Ticket and Pass Distribution Policy

2. FPPC Form 802 (Sample)

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Item # 5.
377237.1
CITY OF GRASS VALLEY ADMINISTRATIVE Number:

POLICIES AND PROCEDURES Effective Date: 10/22/2024
Revised:

Authority: Council
City Administrator: City Manager
SUBJECT: Ticket and Pass Distribution Policy
I. PURPOSE To ensure all tickets and passes distributed by the City to an official of the City, or at the behest of an official of the City, are issued in furtherance of public purposes of the City as required under Section 18944.1 of the Regulations of the Fair Political Practices Commission (“FPPC”).

II. POLICY: The City’s distribution of any Ticket or Pass to a City Official, or at the request of a City Official, for which no consideration of equal value is provided by the City Official, must further or accomplish a public purpose set forth herein and be reported in accordance with the procedures set forth below.

III. DEFINITIONS:

A. City Official: Every official, officer, agent and employee of the City who is obligated to file an annual Statement of Economic Interests (FPPC Form 700) under the Political Reform Act or the City’s current conflict of interest code.

B. FPPC Regulations: The Fair Political Practices Commission regulations contained in Title 2, Division 6 of the California Code of Regulations, Sections 18110 et seq., as the same may be amended from time to time.

C. Ticket: Anything that provides access, entry, or admission to a specific future event or function and for which similar Tickets are sold to the public to view, listen to, or otherwise take advantage of the attraction or activity for which the Ticket is sold and includes any benefits that the Ticket provides.

D. Pass: A Ticket that provides repeated access, entry, or admission to a facility or series of events and for which similar Passes are sold to the public.

IV. PUBLIC PURPOSES: The City may provide a Ticket or Pass to a City Official for any of the following City purposes, provided the City Manager or designee thereof determines that providing the Ticket or Pass actually benefits the City by accomplishing one or more of the following:

A. Promotion of City-controlled or sponsored events, activities, or programs, including conventions and conferences.

B. Promotion of community programs and resources available to City employees, including nonprofit organizations and youth programs.

C. Highlighting the achievements of City officials, employees, or stakeholders.

D. Promotion of private facilities available to City residents, including charitable and nonprofit facilities.

E. Promotion of public facilities available to City employees.

F. Promotion of City growth and development, including economic development and job creation opportunities.

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Item # 5.
377237.1
G. Promotion of special events conducted pursuant to a contract to which the City is party.

H. Promotion of the City on a local, regional, state, or national scale.

I. Promotion of open government by participation of public officials at business or community events.

J. Implementation of written contracts under which Tickets or Passes are required to be made available for City use.

K. Furtherance of employment retention programs or to support general employee morale, retention, or to reward public service, provided the Ticket or Pass is not distributed to City Councilmembers, the City Manager, political appointees, or department heads for their personal use.

L. Furtherance of special outreach programs for veterans, teachers, emergency services, and other civil service occupations.

M. To reward a City staff member for contributions to the City or community.

N. Any similar purpose stated in any City contract or by resolution of the City Council.

V. PROCEDURE:

A. Within 30 days of adoption or amendment of this Policy, the Policy shall be posted on the City’s website and a link to the website that displays City’s Policy shall be emailed to the FPPC in order for the FPPC to post the link on its website.

B. Within 45 days of distribution of a Ticket or Pass, the City must report the distribution on FPPC Form 802 containing the information required to be reported under Regulation 18944.1(d); post the Form 802 on the City’s website; and e-mail a link to the website that displays the City’s Form 802s to the FPPC in order for the FPPC to post the link on its website.

VI. GUIDELINES:

A. This Policy and the City’s Form 802s are public records and are subject to inspection and copying under Government Code section 81008.

B. This Policy does not apply to the following:
i. Other Items of Value. Any other item of value provided to City or any City Official such as food, beverages, or other items, regardless of whether received gratuitously or for which consideration is provided. ii. Sources Other than City. Tickets or Passes provided by sources other than the City.
iii. Taxable Income. A Ticket or Pass received by a City Official from the City where both the City Official and City treat and report the value of the Ticket or Pass as taxable income consistent with applicable state and federal income tax laws and the Ticket is reported as income.
iv. Reimbursement. A Ticket or Pass distributed by the City to a City Official if such City Official pays to City the fair value of the Ticket within 30 days of receipt.
v. Ceremonial Roles. A Ticket provided to a City Official so that the City Official may perform a ceremonial role on behalf of the City or as part of

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Item # 5.
377237.1
their job duties to assist the official performing the ceremonial role as provided by Section 18942(a)(13) of the FPPC Regulations.

C. The distribution of Tickets or Passes pursuant to this Policy shall not constitute a “gift” to the City Official receiving the Ticket; however, other benefits, such as food or beverage or other gifts provided to the City Official that are not given to the general public as part of the Ticket or Pass admission, will need to be accounted for as gifts.

D. If the City receives complimentary Tickets or Passes that are earmarked for particular City Officials, then the Tickets or Passes are considered gifts to that particular City Official. If these Tickets or Passes are not returned unused to the provider within thirty (30) days of receipt, then the City Official must comply with the applicable FPPC gift limit regulations and reporting regulations.

E. Tickets or Passes distributed to a City Official pursuant to this Policy must not be transferred to any other person except to members of such City Official’s immediate family (spouse, registered domestic partner, or dependent children) solely for their personal use, which personal use may include no more than one guest accompanying the City Official or their immediate family member.

F. No person who receives a Ticket or Pass pursuant to this Policy may sell or receive reimbursement for the value of such Ticket or Pass. If a City Official transfers a Ticket or Pass received from the City to another person, as opposed to returning the ticket to the City for redistribution or as provided in subsection E above, then the value of the transferred Ticket(s) or Pass(es) shall constitute a gift and shall be reportable as provided by the regulations of the FPPC.

G. Any City official may refrain from using or return any Ticket or Pass to the City.

H. The City delegates the authority to distribute any Ticket and Pass under this Policy to the City Manager or their designee. Such authority includes the power to distribute a Ticket to the City Manager provided that doing so is otherwise consistent with this Policy. The City Manager shall have the authority, in their sole discretion, to establish procedures for the distribution of Tickets or Passes in accordance with this Policy. Tickets and Passes must not be distributed disproportionately to City Councilmembers, the City Manager, political appointees, or department heads.

VII. RESPONSIBILITY FOR REVIEW: The City Manager will review this policy at least every 5 years.

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Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Finance Department Restructuring
CEQA: Not a Project
Recommendation: That Council 1) review and approve the proposed reorganization of the Finance Departments; 2) approve the job description and associated salary schedule for the Finance Director and Deputy Finance Director, subject to legal review; 3) approve adding the Finance Director and Deputy Finance Director to the allotted/authorized City positions; 4) review the proposed agreements (including Appendix A) for the Finance Director and Deputy Finance Director positions; 5) authorize the City Manager to execute the Finance Director and/or Deputy Finance Director agreement(s) subject to legal review; and 6) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete these actions.

Prepared by: Timothy Kiser, City Manager
Council Meeting Date: 10/22/2024 Date Prepared: 10/16/2024 Agenda: Consent
Background Information:

The City has evolved significantly over the years, largely thanks to the efforts of Andy Heath, our Administrative Services Director. Andy has been instrumental in stabilizing our financial situation, implementing sound fiscal policies, and ensuring that we remain financially secure for years to come. His dedication has positioned the City for long-term success and sustainability. However, as Andy begins to explore new opportunities, the City must also prepare for this transition and the future.

To facilitate this, staff is proposing a strategic reorganization within the Finance Department. This reorganization includes reestablishing the Finance Director position to replace the current Administrative Services Director role. The Finance Director will be crucial in leading the City through this period of change, ensuring that our financial management practices continue seamlessly and that we remain aligned with our long-term goals. This position will be responsible for overseeing all aspects of the City’s finances, including budgeting, auditing, and financial reporting, and will play a key role in advising the City Council and executive team on critical financial decisions. By creating this dedicated role, the City aims to maintain the high standards of fiscal responsibility that have been established and continue the progress made under Andy’s leadership, ensuring a smooth and effective transition.

Additionally, staff is proposing the creation of a Deputy Finance Director position within the organization. This role would offer greater flexibility by allowing the Deputy

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Item # 6.

Administrative Services position to be staffed at a lower level of responsibility and experience, creating opportunities for internal development and growth over time.

Council Goals/Objectives: This item executes portions of work tasks towards achieving/maintaining the Strategic Plan – High Performance Government & Quality Service and Productive and Efficient Workforce.

Fiscal Impact: This restructuring will result in long-term salary savings, and there are currently sufficient funds available from existing vacancies within the Department to cover the costs of the Finance Director position.

Funds Available: Yes Account #: Various
Reviewed by: __ City Manager
Attachments:

1. Job Description for Finance Director And Deputy Finance Director

2. Proposed agreements including Appendix A

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

FINANCE DIRECTOR
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.

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Department: Finance Director FLSA Status: Exempt
Reports To: City Manager Unit: Contract (At Will)
SUMMARY OF JOB PURPOSE Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

The Finance Director is a full-time, salaried executive position within the Finance Department, reporting directly to the City Manager and serving at the City Manager's discretion on an at-will, contractual basis.

This position is responsible for the overall management and leadership of the Finance Department for the City of Grass Valley, encompassing financial operations, human resources, and risk management functions. The Finance Director exercises discretion in developing, managing, and implementing administrative and fiscal policies, as well as in strategic planning for financial, human resources, and risk management initiatives.

The Finance Department includes the following divisions:
 Finance: Manages accounting, treasury, debt management, purchasing, budgeting, capital planning, risk and insurance management, management analysis, and strategic planning.
 Human Resources: Supports department heads in recruitment, selection, promotion, classification, and compensation of employees; oversees employee benefits and services; and maintains central personnel records and files In addition to these responsibilities, the Finance Director serves as the City Treasurer, coordinates activities with other departments and external agencies, and provides highlevel administrative support to the City Manager.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager or his/her designee. Exercises direct supervision over subordinate professional, technical, clerical and management staff.

ESSENTIAL FUNCTIONS The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

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City of Grass Valley

JOB DESCRIPTION

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1. Oversee and manage all financial services and activities of the Finance Department, including general accounting, fiscal reporting, accounts payable/receivable, payroll, business licensing, taxation, inventory management, internal controls, external audit coordination, and the preparation, analysis, presentation, and updating of the annual budget. Recommend and implement policies and procedures.

2. Ensure accurate maintenance of the City's accounting records and timely submission of all required formal annual reports, including those for the State Controller’s Office, City Manager, City Council, and other local, state, and federal agencies.

3. Serve as City Treasurer, managing the investment of City funds in collaboration with the City Manager.

4. Oversee the recruitment, selection, promotion, and classification processes, as well as compensation plans and employee benefits.

5. Manage personnel actions, including addressing grievances, liaising with City personnel, and collaborating with employee relations committees.

6. Assist the City Manager and City Council with labor negotiations, coordinating the City’s bargaining team and supporting the City’s labor negotiator.

7. Administer the City’s insurance programs, including health, liability, workers’ compensation, life, and casualty insurance. Serve on the CIRA Joint Powers Authority Board for risk management matters.

8. Develop and implement departmental goals, objectives, and priorities for each service area; establish and enforce policies and procedures.

9. Establish appropriate staffing levels and monitor service efficiency; evaluate and adjust service delivery methods as needed to improve effectiveness.

10.Assess and monitor workload, administrative systems, and internal reporting relationships; identify opportunities for improvement and implement necessary changes.

11.Plan, direct, and coordinate the Finance Department's work plan, assigning projects and responsibilities; review and evaluate work methods and procedures; and work with key staff to resolve issues.

12.Recruit, train, motivate, and evaluate department personnel; provide training opportunities and manage employee performance, including implementing discipline when necessary.

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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13.Oversee the preparation and administration of the department’s budget, approve forecasts, manage expenditures, and make necessary adjustments.

14.Lead the City’s budget process, analyzing revenues and expenditures, preparing budget documents for City Manager and Council review, and producing monthly or quarterly financial reports.

15.Provide technical guidance and leadership on financial matters to City management, including debt management and liaison duties with financial institutions.

16.Support the City Manager with financial recommendations and reports, prepare correspondence, and attend City Council meetings as needed.

17.Represent the Finance Department in interactions with other departments, elected officials, and external agencies, coordinating activities and collaborating effectively.

18.Engage with the public on financial matters, addressing sensitive inquiries and complaints, and providing clear explanations of department policies and programs.

19.Participate in various boards, commissions, and committees as assigned.

20.Supervise and review the work of department staff, ensuring alignment with City goals and policies. Monitor work progress to ensure compliance, accuracy, and quality standards.

21.Play an active role in staff selection, training, evaluation, and disciplinary procedures, working with employees to correct deficiencies and enhance performance.

22.Ensure compliance with applicable safety, quality, and procedural standards across department activities.

23.Stay current with industry trends and developments in public administration, finance, and human resources by attending professional meetings and training.

24. Perform other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES: The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

1. Comprehensive understanding of the operations, services, and activities involved in municipal finance and accounting programs.

2. Knowledge of governmental accounting standards and generally accepted accounting principles (GAAP).

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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3. Expertise in financial management, including governmental accounting, auditing, and cash management principles, practices, methods, and techniques.

4. Proficiency in debt management, including the structure of debt and knowledge of human resources, risk management, and safety practices and procedures.

5. Strong understanding of municipal budget preparation and administration, including program analysis, revenue forecasting, and financial planning.

6. Knowledge of grants administration processes, including application, compliance, and reporting requirements.

7. Ability to apply organizational and management practices for analyzing and evaluating programs, policies, and operational needs.

8. Skill in program development and administration, as well as principles of supervision, training, and performance evaluation.

9. Familiarity with relevant federal, state, and local laws, codes, and regulations, particularly those impacting finance, human resources, and related program areas.

10.Proficiency in financial and statistical trend analysis, including forecasting and reporting.

11.Advanced skills in preparing and presenting technical, administrative, and complex financial reports effectively.

12.Awareness of recent developments, current literature, and resources relevant to assigned programs and services.

13.Proficiency with modern office procedures, methods, and technology, including computers and software for word processing, spreadsheets, and other financial applications.

Ability to:

1. Oversee and manage comprehensive municipal finance and accounting programs effectively.

2. Supervise and manage other assigned service areas, including human resources, risk management, information technology, and safety programs.

3. Provide high-level, responsible staff support to the City Manager, City management, City Council, and other boards, commissions, and committees as assigned. Address and respond to sensitive community and organizational issues, concerns, and needs.

4. Offer strategic direction and leadership for the City's financial programs and initiatives.

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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5. Evaluate programs, policies, and operational needs; make adjustments as necessary. Develop and implement sound accounting and data management systems and procedures.

6. Interpret and apply relevant federal, state, and local policies, laws, and regulations while ensuring compliance with generally accepted accounting principles (GAAP).

7. Plan, organize, direct, and coordinate the work of staff; delegate authority and responsibilities appropriately.

8. Recruit, supervise, train, and evaluate staff to ensure effective performance.

9. Identify and analyze problems; develop and evaluate alternative solutions, anticipate consequences, and implement recommendations to support organizational goals.

10.Research, analyze, and assess new methods and techniques for service delivery and operational improvement.

11.Collect, evaluate, and interpret complex data and information, including detailed financial data, to inform decision-making.

12.Analyze and interpret financial reports with accuracy and insight.

13.Prepare clear, concise, and comprehensive administrative and financial reports, presenting financial data in an accessible manner.

14.Develop, manage, and oversee large and complex budgets; monitor and audit cash-handling procedures for accuracy and compliance.

15.Perform treasury functions and manage debt-related activities effectively.

16.Present information clearly and respond to questions from management, regulatory agencies, business representatives, and the public.

17.Negotiate and manage contracts with external parties and service providers.

18.Communicate clearly and effectively, both orally and in writing.

19.Establish and maintain positive and productive working relationships with colleagues, external partners, and community members.

20.Demonstrate proficiency in proper English, spelling, and grammar for professional communication.

21.Understand occupational hazards and implement standard safety practices to maintain a safe working environment.

QUALIFICATIONS
To perform this job successfully, the incumbent must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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incumbents with disabilities to perform the essential functions. The requirements listed are representative of the knowledge, skill and/or ability required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

1. Environment: Standard office setting with some travel to attend meetings; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

2. Physical: Primary functions require sufficient physical ability to work in an office setting and operate office equipment.

3. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.

4. Hearing: Hear in the normal audio range with or without correction.

5. Must be free from any physical, emotional or mental condition which might adversely affect the ability to perform essential job duties.

6. On a continuous basis, sit at a desk and in meetings for long periods of time.

Intermittently twist to reach equipment surrounding desk, perform simple grasping and fine manipulation, use telephone and communicate through written means.

7. May be required to lift and move as much as 35 pounds.

EDUCATION AND EXPERIENCE - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

1. A Bachelor's degree from an accredited college or university with major coursework in accounting, finance, business administration, or a related field is required. Alternatively, an Associate’s degree with a minimum of five years of experience as a Finance Director in a municipal setting, performing similar duties outlined in this job description, may be considered.

Experience:

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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1. A minimum of six years of progressively responsible professional experience in finance and accounting, including at least three years in a management or administrative role. Experience in human resources management is desirable.

GENERAL
The City reserves the right to revise or change classification duties and responsibilities as the need arises. This description does not constitute a written or implied contract of employment.

I have read and understand the contents of this job description, and I have received a copy of this job description for my records.

Print Name:

Signature: Date:

Adopted:

Revised:

U:\personnel\Job Descrp\20241002 Finance Director Job Description.docx

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

DEPUTY FINANCE DIRECTOR
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.

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Department: Finance Director FLSA Status: Exempt
Reports To: Finance Director Unit: Contract (At Will)
SUMMARY OF JOB PURPOSE Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

The Deputy Finance Director is a full-time, salaried executive position within the Finance Department, reporting directly to the Finance Director and serving at the City Manager's discretion on an at-will, contractual basis.

This position supports the overall management and leadership of the Finance Department for the City of Grass Valley, encompassing financial operations, human resources, and risk management functions. The Deputy Finance Director assists the Finance Director in developing, managing, and implementing administrative and fiscal policies, as well as in strategic planning for financial, human resources, and risk management initiatives.

In addition to these responsibilities, the Deputy Finance Director coordinates activities with other departments and external agencies and provides administrative support to the Finance Director and City Manager.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Finance Director. Exercises direct supervision over subordinate professional, technical, clerical and management staff.

1. Assist in overseeing and managing financial services and activities within the Finance Department, including general accounting, fiscal reporting, accounts payable/receivable, payroll, business licensing, taxation, inventory management, internal controls, external audit coordination, and the preparation, analysis, and presentation of the annual budget. Support the implementation of policies and procedures.

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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2. Ensure the accurate maintenance of the City's accounting records

3. Support the Finance Director/City Treasurer in managing the investment of City funds, working collaboratively with the City Manager.

4. Assist in overseeing the recruitment, selection, promotion, and classification processes, as well as in managing compensation plans and employee benefits within the department.

5. Support personnel actions, including addressing grievances, liaising with City personnel, and collaborating with employee relations committees.

6. Assist the City with labor negotiations, including coordinating with the City’s bargaining team and supporting the City’s labor negotiator.

7. Support the administration of the City’s insurance programs, including health, liability, workers’ compensation, life, and casualty insurance.

8. Serve as the Finance Director in the absence of the Finance Director.

9. Help establish Finance Department staffing levels and monitor service efficiency; assist in evaluating and adjusting service delivery methods as needed to improve effectiveness.

10.Assist in planning, directing, and coordinating the Finance Department's work plan, assigning projects and responsibilities; review and evaluate work methods and procedures, and collaborate with key staff to resolve issues.

11.Support the recruitment, training, motivation, and evaluation of department personnel; provide training opportunities and assist in managing employee performance, including implementing discipline when necessary.

12.Assist in the preparation and administration of the department’s budget, review forecasts, monitor expenditures, and recommend necessary adjustments.

13. Support the City’s budget process by analyzing revenues and expenditures, preparing draft budget documents for the Finance Director, City Manager, and Council review, and producing monthly or quarterly financial reports.

14.Assist the City Manager and Finance Director with financial analysis, recommendations, and reports; prepare correspondence and attend City Council meetings as required.

15.Represent the Finance Department in interactions with other departments, elected officials, and external agencies, facilitating communication and collaboration.

16. Engage with the public on financial matters, addressing inquiries and complaints, and providing clear and concise explanations of department policies and programs.

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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17.Review the work of department staff under the direction of the Finance Director, ensuring alignment with City goals, policies, and quality standards.

18.Ensure department compliance with applicable safety, quality, and procedural standards.

19.Stay informed on industry trends and developments in public finance and administration by attending professional meetings and training.

20. Perform other related duties as assigned.

Knowledge of:

1. Principles and practices of municipal finance, including governmental fund accounting, budgeting, auditing, and utility billing operations, as well as the use of relevant computer software management and reporting systems.

2. Principles and practices of leadership, motivation, team building, and conflict resolution.

3. Knowledge of public sector human resources administration, including recruitment and selection, classification and compensation, organizational analysis and development, performance management, employee benefits administration, leave management, deferred compensation, and public retirement systems.

4. Understanding of pertinent local, state, and federal rules, regulations, and laws.

5. Principles and practices of organizational analysis, management, and effective decision-making.

6. Principles and practices of supervision, employee training, and personnel management. Comprehensive understanding of the operations, services, and activities involved in municipal finance and accounting programs.

7. Principles of governmental accounting standards and generally accepted accounting principles (GAAP).

8. Debt management, including the structure of debt and knowledge of human resources, risk management, and safety practices and procedures.

9. Municipal budget preparation and administration, including program analysis, revenue forecasting, and financial planning.

10.Knowledge of grant administration processes, including application, compliance, and reporting requirements.

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Item # 6.

City of Grass Valley

JOB DESCRIPTION

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11.Program development and administration, as well as principles of supervision, training, and performance evaluation.

12.Skills in preparing and presenting technical, administrative, and complex financial reports effectively.