GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, November 12, 2024 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.
Mayor Jan Arbuckle, Vice Mayor Hilary Hodge, Councilmember Bob Branstrom, Councilmember Haven Caravelli, Councilmember Tom Ivy
MEETING NOTICE
City Council welcomes you to attend the meetings electronically or in person at the City Hall Council Chambers, located at 125 E. Main St., Grass Valley, CA 95945. Regular Meetings are scheduled at 6:00 p.m. on the 2nd and 4th Tuesday of each month. Your interest is encouraged and appreciated.
This meeting is being broadcast “live” on Comcast Channel 17 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/@cityofgrassvalley.com
Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.
Agenda materials, staff reports, and background information related to regular agenda items are available on the City’s website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com, subject to City staff’s ability to post the documents before the meeting.
Please note, individuals who disrupt, disturb, impede, or render infeasible the orderly conduct of a meeting will receive one warning that, if they do not cease such behavior, they may be removed from the meeting. The chair has authority to order individuals removed if they do not cease their disruptive behavior following this warning. No warning is required before an individual is removed if that individual engages in a use of force or makes a true threat of force. (Gov. Code, § 54957.95.)
City of Grass Valley, CA AGENDA November 12, 2024
Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting by calling (530) 274-4390, we are happy to accommodate.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.
REPORT OUT OF CLOSED SESSION
INTRODUCTIONS AND PRESENTATIONS
1. 2024 Nevada County Toy Run Proclamation
2. November 2024 National Hospice and Palliative Care Month Proclamation
3. Selected for awarding of an Active Transportation Program Grant for Wolf Creek Trail.
PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after 5pm will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item. There is a time limitation of three minutes per person for all emailed, voicemail, or in person comments, and only one type of public comment per person. Speaker cards are assigned for public comments that are on any items not on the agenda, and within the jurisdiction or interest of the City. Speaker Cards can be pulled until the opening of public comment at which time sign ups will no longer be allowed.
These cards can be found at the City Clerks desk. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item is announced. When recognized, please begin by providing your name and address for the record (optional). Thirty minutes of public comment will be heard under this item in order of the speaker card assigned and the remaining general public comments will be heard at the end of the meeting. We will begin with number one.
CONSENT ITEMS -All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action but Council action is required to do so (roll call vote).Unless the Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person.
4. Approval of the Regular Meeting Minutes of October 22, 2024 Recommendation: Council approve minutes as submitted.
City of Grass Valley, CA AGENDA November 12, 2024
5. Contract with California Consulting for Grant Writing Services CEQA: Not a project
Recommendation: The Council authorizes the City Manager to enter into an agreement with California Consulting for grant writing services in the amount of $52,800, subject to legal review.
6. Consent to Transfer of Ownership in Springhill Gardens Apartments pursuant to the Loan Agreement with Springhill Gardens Associates, L.P.
CEQA: Not a project
Recommendation: That the Council approve in its capacity as the legislative body of the Successor Agency to the Grass Valley Redevelopment Agency the requested transfer of ownership interest in the Springhill Gardens Apartments Complex pursuant to the Loan Agreement by and between the City of Grass Valley Redevelopment Agency and Springhill Gardens Associates, L.P., dated October 1, 2008.
7. Nevada County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan CEQA: Not a project as defined by the Public Resources Code section 21065 and CEQA Guidelines sections 15060 and 15378.
Recommendation: That Council adopt Resolution 2024-78 to adopt and approve the Nevada County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan
8. Loma Rica Ranch Subdivision – Approve Final Maps
CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) approve the Final Maps 18PLN-45 for the Loma Rica Ranch Subdivision, Phase 1, Phase 2, and Phase 3; 2) approve Resolution 2024-77, accepting all the dedications of real property for public purposes and public utility easements; and 3) authorize the Mayor to execute a Subdivision Improvement Agreement, subject to legal review.
9. Loma Rica Ranch – Accept Open Space Dedication
CEQA: Exempt – Not a Project
Recommendation: That Council 1) accept a Grant Of Open Space Land (“Agreement”) across portions of the Loma Rica Ranch property, 2) authorize the City Manager to execute the Agreement, subject to legal review, and 3) authorize the City Clerk to sign the Certificate of Acceptance for the grant deed.
10. Administrative EMS Coordinator
CEQA: Not a project
Recommendation: That Council approve an updated job description for Administrative EMS Coordinator
11. 2025 Annual Measure E Street Rehabilitation Project – Authorization to Bid CEQA: Categorically Exempt – Section 15301 “Existing Facilities” Recommendation: That Council 1) approve the findings that the project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) and 2) authorize the advertisement for bids.
City of Grass Valley, CA AGENDA November 12, 2024
12. Community Risk Reduction Manager
CEQA: Not a Project
Recommendation: That Council 1) review and approve the job description and associated salary schedule for the Community Risk Reduction Manager, subject to legal review; 2) approve adding the Community Risk Reduction Manager to the allotted/authorized City positions; 3) review the proposed agreements (including Appendix A) for the Community Risk Reduction Manager position; 4) authorize the City Manager to execute the Community Risk Reduction Manager agreement subject to legal review; and 5) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete these actions.
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
REORGANIZATION RELATED ITEMS
PUBLIC HEARING
13. Loma Rica Landscaping and Lighting District – Annexation 2024-1 CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) conduct a public hearing regarding annexation of the Zone VI Loma Rica Ranch Annexation No 2024-1 into the Residential Landscaping and Lighting District No. 1988-2; and 2) order the City Clerk to tabulate the ballot and provided there is not a majority protest, adopt Resolution 2024-76 ordering annexation of property to Residential Landscaping and Lighting District No. 1988-2, levying assessments for fiscal year 2025-2026 and ordering maintenance services.
14. PG&E Rule 20A Project – Utility District Formation and Intra County Donation CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) hold a public hearing and consider public feedback on the formation of a new Underground Utility District on La Barr Meadows Road; 2) adopt Resolution 2024-75 establishing the La Barr Meadows Road Underground Utility District; 3) accept an Intra-County donation of $1.5million in PG&E Rule 20A funds from Nevada County; and 4) authorize the City Manager to sign a Memorandum of Understanding with Nevada County regarding the transfer of Rule 20A funds.
15. Update Municipal Code Section 8.16 Fire Control Regulations CEQA: Not a project
Recommendation: That Council: 1) introduce and adopt urgency ordinance 831 repealing Municipal Code Chapter – 8.16 Fire Control Regulations and replacing with new Municipal Code Chapter 8.16 Fire Control Regulations, waive the full reading and read by title only, 2) introduce ordinance 832 repealing Municipal Code Chapter – 8.16 Fire Control Regulations and replacing with new Municipal Code Chapter 8.16 Fire Control Regulations, waive the full reading and read by title only
ADMINISTRATIVE
16. Highway 49 Overpass Transportation Art Project
CEQA: Not a project
City of Grass Valley, CA AGENDA November 12, 2024
Recommendation: That Council 1) direct staff to proceed with the process of a transportation art project application at the proposed site; 2) give feedback on the proposed renders as submitted; 3) solicit public comment on this item as required by the Caltrans Transportation Art process; 4) direct staff to put the renderings and application through the City’s mural process.
17. Downtown Parking
CEQA: Not a Project
Recommendation: That Council 1) authorize a contract with Dixon Resources Unlimited for $22,940.00 for parking consultant services; 2) authorize the City Manager to execute the agreement, subject to legal review; and 3) authorize the Administrative Services Director to transfer funds from the FY 2024/25 contingency to fund the proposed agreement.
BRIEF REPORTS BY COUNCIL MEMBERS
CONTINUATION OF PUBLIC COMMENT
ADJOURN
POSTING NOTICE
This is to certify that the above notice of a meeting of The City Council, scheduled for Tuesday, November 12, 2024 at 6:00 PM was posted at city hall, easily accessible to the public, as of 5:00 p.m. Thursday, November 7, 2024.
________________________
Taylor Whittingslow, City Clerk
PROCLAMATION
HONORING THE NEVADA COUNTY 33rd ANNUAL FOOD AND TOY RUN Whereas, the Nevada County Food and Toy Run this year celebrates its 33rd anniversary of bringing motorcyclists to the Gold Country on Saturday December 14th, 2024 Whereas, since its inception in 1991, the Nevada County food and Toy Run has gained the reputation as the safest Toy Run in Northern California, and one that has never changed its date or been canceled; and
Whereas, over the last 33 years, the Nevada County Food and Toy Run has gained the trust and support of the cities of Grass Valley and Nevada City the Nevada County Board of Supervisors and all branches of local law enforcement; and
Whereas, The Nevada County food and Toy Run is both the Head Start single biggest event of making sure their families have a Christmas with food and toys, as well as many local community families, for all; and
Whereas, the Nevada County Food and Toy Run was the first Toy Run to have the families there, so the motorcyclists could watch their toys being picked up by the kids which has become the highlight for most of the riders; and
Whereas, the Thirty-second annual Nevada County Food & Toy Run will be held December 14, 2024. 1,500 motorcyclist will be escorted from the Eric Rood Center, through Nevada City and Grass Valley, and end up at the Nevada County Fairgrounds to celebrate the event. The toy run is expecting six to seven hundred families to receive a holiday meal, gifts and extra food.
Whereas, the Nevada County Food and Toy Run Board of Directors thank the City of Grass Valley for helping to restore the traditional route of the Toy Run, and thank the partnerships with Interfaith Food Ministries, The Nevada County Food Bank and several local grocery stores and businesses, as well as the community for their donations and support, Now, Therefore, by the Mayor and Council of the City of Grass Valley, that the individuals involved with the Toy Run to be recognized for their efforts in providing food and toys to needy families during the Holiday Season. Dated this 12
th day of November 2024
Dated this 12th day of November 2024
_____________________________ _____________________________ Jan Arbuckle, Mayor Hilary Hodge, Vice Mayor
________________________________
Bob Branstrom, Council Member
____________________________ _____________________________ Haven Caravelli, Council Member Thomas Ivy, Council Member
Item # 1.
PROCLAMATION
National Hospice and Palliative Care Month – November 2024 WHEREAS, for more than 40 years, hospice has helped provide comfort and dignity to millions of people, allowing them to spend their final months at home, surrounded by their loved ones; WHEREAS, the hospice model involves an interdisciplinary, team-oriented approach to treatment, including expert medical care, quality symptom control, and comprehensive pain management as a foundation of care; WHEREAS, beyond providing physical treatment, hospice attends to the patient’s emotional, spiritual and family needs, and provides family services such as respite care and bereavement counseling; WHEREAS, since its conception, the hospice benefit’s holistic approach has helped patients prepare for and face death, and their loved ones carry on supported in the wake of it; WHEREAS, palliative care improves quality of life and offers relief from pain, can be provided at any time during an illness, and hospices are some of the best providers of community-based palliative care; WHEREAS, in an increasingly fragmented and broken healthcare system, hospice is one of the few sectors that demonstrates how healthcare can – and should – work at its best for its patients; WHEREAS, 1.72 million Medicare beneficiaries living with life-limiting illness and their families received care from the nation’s hospice programs in communities throughout the United States in 2020; WHEREAS, hospice and palliative care organizations are advocates and educators about advance care planning that helps individuals make decisions about the care they want; WHEREAS, the central philosophy of hospice care puts patients first, ensuring a coordinated and personcentered approach to care, protecting patient choice and access to individualized services based on a patient’s unique care needs and wishes.
WHEREAS, given our universal mortality, hospice is a valuable benefit for all Americans and their loved ones.
NOW, THEREFORE, by the Mayor and Council of the City of Grass Valley, do hereby proclaim November 2024 as National Hospice and Palliative Care Month and encourage citizens to increase their understanding and awareness of care at the end of life, discuss their end of life wishes with their families, and observe this month with appropriate activities and programs.
Dated this 12th day of November 2024
_____________________________ _____________________________ Jan Arbuckle, Mayor Hilary Hodge, Vice Mayor
________________________________
Bob Branstrom, Council Member
____________________________ _____________________________ Haven Caravelli, Council Member Thomas Ivy, Council Member
Item # 2.
GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, October 22, 2024 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
MINUTES
CALL TO ORDER
Meeting called to order at 6:02 pm.
PLEDGE OF ALLEGIANCE
Mayor Arbuckle led the pledge of allegiance.
ROLL CALL
PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
Mayor Jan Arbuckle
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.
Motion made to approve agenda as submitted by Councilmember Ivy, Seconded by Vice Mayor Hodge.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
REPORT OUT OF CLOSED SESSION
No closed session.
INTRODUCTIONS AND PRESENTATIONS
1. Presentation from Gold Country Senior Services
PUBLIC COMMENT -
Virtual Public Comment attached.
In-person public comment: Speakers 1 through 10.
CONSENT ITEMS -
Item # 4.
City of Grass Valley, CA MINUTES October 22, 2024
Assistant City Attorney David Ruderman clarified the minutes and how they reflected that Resolution 2024-73 supporting Prop 64 did pass by a 2-1-1 vote per Robert's Rule of Order.
Staff requested that item # 3 be pulled from the agenda for discussion.
Motion made to approve consent with the noted changes by Councilmember Branstrom, Seconded by Councilmember Caravelli.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
2. Approval of the Regular Meeting Minutes of October 8th, 2024.
Recommendation: Council approve minutes as submitted.
3. Inspection of Multiple Unit Buildings intended for Human Occupancy Policy CEQA: Not a project
Recommendation: That the City Council approve the Policy for Inspection of MultipleUnit Buildings Intended for Human Occupancy, establishing procedures for the inspection and enforcement of health and safety standards in multi-unit buildings, in compliance with applicable California Health & Safety Code sections.
4. Ticket and Pass Distribution Policy
CEQA: Not a project.
Recommendation: That the City Council approve the Ticket and Pass Distribution Policy, ensuring that all tickets and passes distributed by the City are used in furtherance of public purposes, in compliance with the Fair Political Practices Commission (FPPC) regulations under Section 18944.1.
5. Finance Department Restructuring
CEQA: Not a Project
Recommendation: That Council 1) review and approve the proposed reorganization of the Finance Departments; 2) approve the job description and associated salary schedule for the Finance Director and Deputy Finance Director, subject to legal review; 3) approve adding the Finance Director and Deputy Finance Director to the allotted/authorized City positions; 4) review the proposed agreements (including Appendix A) for the Finance Director and Deputy Finance Director positions; 5) authorize the City Manager to execute the Finance Director and/or Deputy Finance Director agreement(s) subject to legal review; and 6) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete these actions.
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
6. .Second reading of an ordinance amending 10.64.010, 10.64.020, and 10.64.030 of Chapter 10.64 of Title 10 and adding section 12.16.040 to Chapter 12.16 of Title 12 of the Grass Valley Municipal Code regulating the use of wheeled devices CEQA: Not a project
Item # 4.
City of Grass Valley, CA MINUTES October 22, 2024
Recommendation: That council 1) hold second reading and adopt Ordinance 830, and 2) adopt Resolution 2024-74 directing the posting of signs prohibiting wheeled devise in the downtown area.
Alex Gammelgard, Police Chief, gave an overview and clarification to the council of the proposed Ordinance.
Motion to 1) hold a second reading and adopt Ordinance 830, and 2) adopt Resolution 2024-74 directing the posting of signs prohibiting wheeled devices in the downtown area by Councilmember Branstrom, Seconded by Vice Mayor Hodge.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
REORGANIZATION RELATED ITEMS
PUBLIC HEARING
ADMINISTRATIVE
7. Historical Commission Quarterly Update and Request
CEQA: Not a project
Recommendation: That Council 1) Accepts Plaque Language for the Firehouse on Main Street and Mill Street Parking Lot, 2) Directs staff to move forward with landmark submission for the Firehouse on Main Street and Mill Street Parking Lot, and 3) Receives update from Historical Commission.
Terry McAteer, Historical Commissioner, gave the update to the council.
Tom Ivy recused himself from the discussion of the Mill Street Parking Lot Landmark Submission.
A motion was made to 1) Accept Plaque Language for the Mill Street Parking Lot, 2) Direct staff to move forward with landmark submission for the Mill Street Parking Lot by Vice Mayor Hodge, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Vice Mayor Hodge, Mayor Arbuckle
Voting Abstaining: Councilmember Ivy
Tom Ivy rejoined the Council.
Motion made to 1) Accept Plaque Language for the Firehouse on Main Street, 2) Direct staff to move forward with landmark submission for the Firehouse on Main Street by Vice Mayor Hodge, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge, Mayor Arbuckle
BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Ivy participated in monitoring the watershed at Wolf Creek and remediating salmon in South Fork. Councilmember Branstrom attended the Contractor Associations Career Day, The Arts Events, and the Cal Cities Conference. Councilmember Caravelli attended the Trades Day event, Sierra Harvest Lunch-in, meeting with Jada Windows, ERC executive board meeting, Castles Company, and welcoming Roque Barrera to the city staff
Item # 4.
City of Grass Valley, CA MINUTES October 22, 2024
as the Fire Marshal. Vice Mayor Hodge attended the League of California Cities Conference. Mayor Arbuckle attended the Cal Cities Conference and announced the upcoming safe trick or Treat, Dog Mob, and Family fun day at the Center for the Arts.
CONTINUATION OF PUBLIC COMMENT
ADJOURN
The meeting adjourned at 7:30 pm
___________________________ _____________________________ Jan Arbuckle, Mayor Taylor Whittingslow, City Clerk
Adopted on:__________
Item # 4.
Item # 4.
Item # 4.
Item # 4.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Contract with California Consulting for Grant Writing Services CEQA: Not a project
Recommendation: The Council authorizes the City Manager to enter into an agreement with California Consulting for grant writing services in the amount of $52,800, subject to legal review.
Prepared by: Taylor Whittingslow, Deputy City Manager
Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Consent
Background Information:
The City of Grass Valley issued a Request for Proposal (RFP) on August 22, 2024, seeking a qualified professional entity that could provide comprehensive grant writing services.
The city’s goal was to secure additional funding through grants for various projects that align with Council’s priorities. The RFP outlined requirements, including funding needs assessment, grant research, grant proposal development, and ongoing reporting.
Following the closing date, City staff evaluated proposals and interviewed the top three candidates, ultimately recommending California Consulting as the most qualified vendor.
California Consulting has a demonstrated history of success in grant writing services, securing over $1.6 billion in grants for its clients since its establishment in 2004. The company has extensive experience with municipal clients across California and has successfully facilitated grant acquisition across multiple sectors, including economic development, public safety, infrastructure, and parks.
California Consulting’s proposal includes:
Funding Needs Assessment and Strategy: Initial and ongoing meetings with City departments to align funding priorities and identify applicable grant opportunities.
Grant Research and Monitoring: Continuous tracking of federal, state, and private grant opportunities that fit the City’s projects and priorities. Grant Proposal Development: Comprehensive grant writing services, including gathering information, preparing narratives, managing timelines, and ensuring timely submission.
Grant Administration: Post-award support, including progress reporting and compliance with grant requirements.
Item # 5.
Monthly Reporting: Detailed monthly reports summarizing grant activities, time expended, and project statuses, ensuring transparency and accountability.
California Consulting’s qualifications, experience, and proactive approach align well with the City’s funding goals. Staff recommends entering into an agreement with California Consulting to support the City’s funding needs through expert grant writing and management services.
1. Proposal from California Consulting
2. RFP Document
Council Goals/Objectives: This works towards achieving/maintaining Strategic Plan goals – Community & Sense of Place, and Economic Development and Vitality.
Fiscal Impact: The proposed contract with California Consulting includes a fixed monthly rate of $4,400, which aligns with the budget for grant writing services.
Funds Available: Yes Account #: 100-102-51110
Reviewed by: City Manager
Attachments:
1. Proposal from California Consulting
2. RFP Document
Item # 5.
PSA – Consultant Services (No Federal Funding)
Approved for use 02/13/2023
292553.v4
PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTANT SERVICES
(City of Grass Valley / California Consulting, INC.)
1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Grass Valley, a California municipal corporation (“City”), and California Consulting, INC. (“Consultant”).
2. RECITALS
2.1. City has determined that it requires the following professional services from a consultant:
Grant writing.
2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees.
Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant risk of the disclosure of confidential information.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:
3. DEFINITIONS
3.1. “Scope of Services”: Such professional services as are set forth in Consultant’s September 13, 2024 proposal to City attached hereto as Exhibit A and incorporated herein by this reference.
3.2. “Agreement Administrator”: The Agreement Administrator for this project is Taylor Whittingslow, Deputy City Manager. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.
3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.
Item # 5.
PSA – Consultant Services (No Federal Funding)
Approved for use 02/13/2023
292553.v4
3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Fifty-Two thousand and eight hundred dollars ($52,800.00)
3.5. “Commencement Date”: 12/1/2024
3.6. “Termination Date”: 11/30/2024
4. CAMPAIGN CONTRIBUTIONS
This Agreement is subject to Government Code Section 84308, as amended by SB 1439. That statute requires Consultant to disclose any campaign contribution by the Consultant or the Consultant’s agent to City Councilmembers or other City officials of more than $250 in the aggregate in the preceding 12 months. If such contributions have been made, Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form with Consultant’s execution of this Agreement. If not, the Campaign Disclosure Form need not be completed and returned to the City.
5. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 17 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.
6. CONSULTANT’S DUTIES
6.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.
6.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.
6.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.
6.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.
6.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in
Item # 5.
PSA – Consultant Services (No Federal Funding)
Approved for use 02/13/2023
292553.v4
any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict-of-interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).
6.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement.
However, City may consent in writing to Consultant’s performance of such work.
6.7. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Taylor Whittingslow shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.
6.8. Substitution of Personnel. Naming any persons in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.
6.9. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits, and building and safety permits and inspections.
6.10. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.
6.11. Records. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code § 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
7. SUBCONTRACTING
Item # 5.
PSA – Consultant Services (No Federal Funding)
Approved for use 02/13/2023
292553.v4
7.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed other than by an amendment to this Agreement.
7.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.
7.3. Identification in Fee Schedule. All subcontractors shall be specifically listed, and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing.
7.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes to or for any subcontractors.
8. COMPENSATION
8.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount.
Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by the Agreement Administrator in advance.
8.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification or position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.
8.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.
8.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts in an invoice submitted by Consultant.
8.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment to this Agreement. Consultant shall not undertake any such work without prior written approval of the Project Administrator.
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8.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.
8.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 12, City shall have the right to withhold payments under this Agreement to offset that amount.
9. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. This Agreement is subject to Prevailing Wage Laws, for all work performed under this Agreement for which the payment of prevailing wage is required by those laws. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
10. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law.
Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.
11. RELATIONSHIP OF PARTIES
11.1. General. Consultant shall be a wholly independent contractor to the City under this Agreement.
11.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or to otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent in any manner that it is, or that any of its agents or employees are, employees of City.
11.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.
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11.4. Indemnification of CalPERS Determination. If Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
12. INDEMNIFICATION
12.1. Definitions. For purposes of this Section, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.
12.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.
12.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise. Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.
12.4. Attorney Fees. Such costs and expenses shall include reasonable attorney’ fees for counsel of City’s choice, expert fees, and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorney’ fees, defense costs, or expenses if it is adjudicated to have been non-negligent.
12.5. Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.
12.6. Waiver of Statutory Immunity. The obligations of Consultant under this Section are not limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City.
12.7. Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section from every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.
12.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s
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indemnification obligations apply whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
13. INSURANCE
13.1. Insurance Required. Consultant shall maintain insurance as described in this Section and shall require its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.
13.2. Documentation of Insurance. City will not execute this Agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
Certificate of Insurance, indicating companies acceptable to City, with a Best’s Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: Professional Grant Writing Services
Documentation of Best’s rating acceptable to the City. Original endorsements effecting coverage for all policies required by this Agreement. Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.
13.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
Professional Liability Insurance: $1,000,000 per occurrence, $2,000,000 aggregate
General Liability:
General Aggregate: $2,000,000
Products Comp/Op Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
Fire Damage (any one fire) $ 50,000
Medical Expense (any 1 person) $ 5,000
Workers’ Compensation:
Workers’ Compensation Statutory Limits
EL Each Accident $1,000,000
EL Disease - Policy Limit $1,000,000
EL Disease - Each Employee $1,000,000
Automobile Liability
Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured.
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Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
13.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.
13.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers’ Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California. If Consultant is an individual and has no employees, the Project Administrator may accept an affirmation of that fact in lieu of proof of workers compensation insurance.
13.6. Automobile Liability Insurance. Covered vehicles shall include owned, if any, non-owned, and hired automobiles and trucks.
13.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or selfinsured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.
The Project Administrator may, in his or her sole discretion, waive the requirement for Professional Liability Insurance by initialing here:
Initials: _________________
Name: __________________
13.8. Claims-Made Policies. If any of the required policies provide coverage on a claims-made basis, the Retroactive Date must be shown and must be before the date of this Agreement or the beginning of work under this Agreement. Claims-Made Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of work under this Agreement. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the effective date of this Agreement, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work under this Agreement.
13.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees must be endorsed as additional insureds for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance
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policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.
13.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of work under this Agreement and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this Section, shall constitute a material breach of this Agreement.
13.11. Notices. Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks before expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of Grass Valley, Attn: Taylor Whittingslow, 125 East Main Street, Grass Valley, CA 95945.
13.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
13.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City.
Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.
13.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, all insurance claims submitted to Consultant’s insurer in connection with the services under this Agreement.
13.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and selfinsured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts before execution of this Agreement.
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City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies.
13.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement or its early termination.
14. MUTUAL COOPERATION
14.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as are reasonably available for the proper performance of Consultant’s services under this Agreement.
14.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.
15. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
If to City:
Taylor Whittingslow
City of Grass Valley
125 E Main Street
Grass Valley, CA 95945
Telephone: (530) 274-4716
Facsimile: (530) 274-4399
If to Consultant:
[Name]
[Address]
[Address]
Telephone:
Facsimile:
With courtesy copy to:
Michael G. Colantuono, Esq.
Grass Valley City Attorney
Colantuono, Highsmith & Whatley, PC
420 Sierra College Drive, Suite 140
Grass Valley, CA 95945
Telephone: (530) 432-7357
Facsimile: (530) 432-7356
16. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 6.11 (Records), Section 11.4 (Indemnification of CalPERS Determination), Section 12 (Indemnification), Section 13.8 (Claims-Made
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Policies), Section 14.2 (Consultant Cooperation in Defense of Claims), and Section 19.1 (Confidentiality) of this Agreement shall survive the expiration or termination of this Agreement.
17. TERMINATION
17.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
17.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice to allow City time to procure replacement services.
17.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.
17.4. Remedies. City retains all available legal and equitable remedies for Consultant’s breach of this Agreement.
18. INTERPRETATION OF AGREEMENT
18.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.
18.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and its exhibits, the provisions of this Agreement shall prevail.
This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations from this Agreement shall be effective and binding only if made in writing and executed by City and Consultant.
18.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are for convenience of reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall govern in the construction of this Agreement.
18.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
18.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or
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provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
18.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.
19. GENERAL PROVISIONS
19.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose them without prior written consent by the Project Administrator. City shall grant such consent if disclosure is legally required. Consultant shall return all City data to City upon the termination or expiration of this Agreement.
19.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest under the Political Reform Act with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. No City Councilmember, officer, or employee of City, during the term of his or her service to City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising from it.
19.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.
19.4. Binding on Successors. This Agreement shall be binding on the successors and permitted assigns of the parties.
19.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended thirdparty beneficiary of any right or obligation assumed by the parties under this Agreement.
19.6. Time of the Essence. Time is of the essence for every provision of this Agreement.
19.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status,
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Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation or any other unlawful basis. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant shall post this nondiscrimination clause in conspicuous places, available to employees and applicants for employment.
19.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.
19.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
19.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by either party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all such other rights, powers or remedies.
19.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable and actual attorneys’ fees and costs expended in the action.
19.12. Venue. The venue for any litigation shall be Nevada County, California and Consultant hereby consents to jurisdiction there for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.
19.13. Counterparts; Electronic Signatures. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes. Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.
[Signature Page Follows]
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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. [Two signatures are required to bind a corporation]
“City”
City of Grass Valley
By:________________________________
Signature
Printed: Tim Kiser_________
Title: City Manager_________
Date:______________________
“Consultant”
[Name of Company or Individual]
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:
By:__________________________________
Taylor Whittingslow, City Clerk
Date:_ _______________________________________________
Approved as to form:
By:__________________________________
Michael G. Colantuono, City Attorney
Date:________________________
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EXHIBIT A
SCOPE OF SERVICES
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EXHIBIT B
FEE SCHEDULE
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CAMPAIGNCONTRIBUTIONDISCLOSUREPROVISIONS
Cities are subject to the campaign disclosure provisions detailed in Government Code Section 84308.
Please carefully read the following information to determine if the provisions apply to you. If you determine that the provisions are applicable, the Campaign Disclosure Form must be completed and returnedtothe Citywithyourapplication.
1. No City Councilmember or other City official shall accept, solicit, or direct a campaign contribution of more than $250 from any party1 or agent2 for 12 months after the
City approves a contract. This prohibition commences
when an application is filed, or a proceeding is otherwise initiated.
2. A party to a City proceeding shall disclose on the record of the proceeding any campaign contribution of more than $250 by a party or agent to any City Councilmember or other City official during the preceding 12 months. No party to a City proceeding, or agent, shall make a campaign contribution to a City Councilmember or other City official during a proceeding and for 12 months after the City approves a
contract.
3. A City Councilmember or other City official who received a campaign contribution of more than $250 within the
preceding 12 months from any party, or agent, to a
proceeding shall disclose that fact on the record of the proceeding, and shall abstain from participating in the proceeding. However, if he or she returns the portion of a campaign contribution in excess of $250 within 30 days of knowing about the contribution and the relevant
proceeding, he or she may participate in the proceeding. 1 “Party” is defined as any person who files an application for, or is the subject of, a proceeding.
2 “Agent” is defined as a person who represents a party in connection with a proceeding. If an individual acting as an agent also is acting as an employee or member of a law, architectural, engineering, or consulting firm, or a similar entity or corporation, both the individual and the entity or
corporation are agents. When a closed corporation is a party to a proceeding, the majority shareholder is subject to these provisions.
To determine whether you or your agent made a campaign
contribution of more than $250 to a City Councilmember or other City official within the preceding 12 months, you must aggregate all such contributions.
Names of current City Councilmembers and other City officials are available on the City’s website. If you have questions about Government Code Section 84308, FPPC regulations, or the Campaign Disclosure Form, please contact the City Clerk.
CAMPAIGN CONTRIBUTION DISCLOSURE FORM
(a) Document:
□ License
□ Lease
□ Permit
□ Franchise
□ Other Contract
□ Other Entitlement
Name and address of any party, or agent, who has contributed more than $250 to any City Councilmember or other City official within the preceding 12 months:
1. ____________________________________
2. ____________________________________
3. ____________________________________
(b) Date and amount of contribution:
Date Amount $
Date Amount $
(c) Name of City Councilmember or other City official to whom contribution was made:
1. ____________________________________
2. ____________________________________
3. ____________________________________
(d) I certify that the above information is provided to the best of my knowledge.
Printed Name
Signature
Date Phone
Item # 5.
REQUEST FOR PROPOSAL
Professional Grant Writing Services
Due Date: September 13, 2024:
California Consulting
214 Main Street, Suite 102
El Segundo, CA 90245
(323) 728-9002
www.californiaconsulting.org
Item # 5.
Cover Page
September 13, 2024
City of Grass Valley
Attn: Kelsey LaSalle, Community Services Analyst
125 East Main St.
Grass Valley, CA 95945
Dear Ms. LaSalle,
California Consulting, Inc. is pleased to provide this response to the Request for Proposal for Grant Research, Writing, and Administration Services for the listed Scope of Services and to introduce the California Consulting Project Management Team to the City of Grass Valley Team.
Founded in 2004, California Consulting, Inc., is the largest grant writing firm in California and has developed expertise in representing municipalities and has extensive experience with federal, state, and local grant opportunities. California Consulting grant team of more than 50 team members have expert skills in effective and persuasive grant writing for Clients. Our team has written over 1,560 competitive successful federal, state, and private foundation grant applications that have been awarded to our clients. We are honored to provide grant writing services to the San Bernardino Fire Protection District, San Bernardino County- Office of Emergency Services, San Bernardino County - Finance and Administration, San Benito County, County of Sutter, Nevada County, Yolo County, and the cities of Carson, Hawthorne, El Segundo, Lomita, Glendale, Burbank, Norwalk, Artesia, Wildomar, San Gabriel, Riverside, Industry, Vallejo, Davis, Vacaville, St. Helena, Yucaipa, Irwindale, Bell, Maywood, Baldwin Park, Santa Cruz, Berkeley, Sausalito, Monterey, Albany, Newman, Waterford, and Patterson among many others.
California Consulting has secured over $1.6 billion through the company’s combined efforts as noted on our website www.californiaconsulting.org. Our aggressive, hard-working, and resultsoriented style has translated into success for our clients. Our grant writers have developed municipal subject matter expertise in writing federal and state competitive applications.
California Consulting’s main office is located at 214 Main Street, Suite 102, El Segundo CA 90245. The Contact Person authorized to sign and bind the firm in the contract is Steve Samuelian, CEO. He may be reached at (323) 728-9002 or via email at [email protected]. or, the contact person regarding this RFP is Dan Rodriguez, Director of Operations. He may be reached at (323) 728- 9002 or [email protected].
We look forward to assisting the City of Grass Valley to achieve its grant funding goals.
Warmest Regards,
Steve Samuelian, CEO
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Table of Content
Cover Letter
Key Personnel..........................................................................................................4 Qualification of the Firm........................................................................................8 Municipal Grants Awarded
Grant Writing Process and Methodology...........................................................13 Cost Proposal.........................................................................................................17 Client References..................................................................................................18 By the Number Reports (Return on Investment)
Webinars
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Key Personnel
At California Consulting, we operate using a collaborative team approach to grant writing and management projects. All individuals listed below are highly successful grant writers with an excellent track record.
Steve Samuelian, CEO has held various leadership posts during a career spanning over 37 years.
Steve was born and raised in the L.A. area and began his political and civic involvement in Los Angeles in 1982. In January 1995, Steve was appointed as Field Director for Congressional District 19. He was later promoted to District Director overseeing the 19th Congressional District Office staff and District operations for the Congressional office, where he served in this capacity for 8 years. In 2002, Steve was elected to the California State Assembly representing the 29th Assembly District. He was appointed to the Assembly Appropriations Committee by the Speaker and served as the Vice-Chairman of the Assembly Elections and Redistricting Committee. Currently, Steve was elected to the Board of Directors of the L.A. County Business Federation (BizFed) where he was an elected Executive Committee Member serving as an Officer for one of the largest business organizations in the U.S. Additionally, Steve has been the recipient of several different awards from the L.A County Business Federation (BizFed) including the “Ambassador of the Year” award in 2018. In January 2020 Steve was appointed as Vice-Chairman of the Athenian Leadership Council, the primary fundraising organization for the USC Sol Price School of Public Policy. In January 2019, Steve served as the Host Committee Chairman for the USC Sol Price School of Public Policy 90th Anniversary Gala at L.A. District Hall. The Price event was attended by hundreds of USC alumni, supporters, and several prominent elected officials. He has been a guest speaker for many associations (partial list) including League of California Cities, Independent Cities Association, Contract Cities Association, California School Board Association (CSBA) and Municipal Management Association of Southern California (MSANC) and others. Steve Samuelian founded California Consulting in 2004 the state’s largest grant writing company and the firm quickly established a reputation for hard work and a commitment to success for its clients.
Management Team
Danielle Sotello, Senior Grant Writer is a San Joaquin Valley native and brings over 10 years of experience in grant writing, grant administration and program development for public and private entities. Danielle is California Consulting’s Senior Project Manager and a San Joaquin Valley native with over 12 years of experience in grant writing, grant administration and program development for public and private entities. She has worked with California Consulting since 2008, and during this time she has helped to secure over $20M in funding for California Consulting clients. Danielle has drafted and submitted many successful grant applications for different sectors, but she most enjoys writing in the areas of public safety, motorized and non-motorized transportation, urban greening, alternative fuels infrastructure, and education. She prides herself in paying close attention to detail and has logged 100’s of hours in project management. Danielle is committed to securing federal, state and local funding to spur environmentally and socially conscious community development both domestically and internationally. She holds a Bachelor of Arts in International Studies with an emphasis in Political Science and a certificate in Dispute Resolution from Pepperdine University.
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Ashley Ramsey, Senior Grant Writer has a Bachelor’s of Science in Planning with an emphasis in Regional and Environmental Policy and Planning from the Massachusetts Institute of Technology. She has professional experience in health care administration, quality control and regulatory compliance for biologics, and early childhood education. Ashley also has experience in starting and operating an educational community service organization and a biotech firm. She uses her science and mathematics heavy background to bring quantifications and logic to her grant proposals yielding incredible success. Ashley loves learning the intricacies of projects and programs to form the basis of her persuasive narratives.
David Marquez, Senior Grant Writer has been with California Consulting for over 12 years. He is focused on developing capacity building and community development- related services on behalf of nonprofit agencies, local government, and the private sector to serve the diverse communities of Los Angeles. He has extensive experience and familiarity in the area of community and economic development, social and health services, and planning and land use issues. He has combined his knowledge of varied issues with his experience in policy development, coalition building, grant management, fund development, and local government to develop both strategies for issue-oriented advocacy and program sustainability for his clients. David served as Chief Deputy of Legislation and Policy for former Los Angeles Council Member Mike Hernandez, where he managed the legislative and planning staff. He began his career as a community organizer, over twenty years ago in East Los Angeles. He graduated from the University of La Verne with a Bachelor of Arts and Master’s Degree.
Grant Writing Team
At California Consulting, we operate using a collaborative team approach to grant writing and management project and David Marquez, Senior Grant writer, manages all grant writing efforts and will assist the team whenever necessary.
Cecily Harris, Senior Grant Writer has over 35 years of experience and has worked for numerous nonprofit organizations and municipalities as staff, consultant, or volunteer. Her niche has always been on the business side – fund development, government relations, marketing communications, program development, and implementation, community engagement, and education. Her passion is grantsmanship – the research, writing, and managing of foundation and government grants. Working in California between 1983 and 2018, Cecily served on numerous nonprofit organization Boards of Directors, was appointed to several cities, regional, and State of California committees and commissions. She served for ten years as a Mid-Peninsula Regional Open Space District Board Member. She has recent community service placements including Board Member on the San Francisco Bay Trail Project, Advisory Board Member on the San Francisco Bay Area Water Trail, and Commissioner on the State Boating and Waterways Commission. Since moving to Minnesota in October 2018, she now serves on the Metropolitan Council Parks and Open Space Commission, Park and Trails Legacy Advisory Committee as well as serving on the Boards of ArtReach St. Croix, and Gateway Browns Creek Trail Association. She earned a Bachelor of Science degree in Renewable Natural Resources, and Wildlife Sciences from the University of Arizona and a Master of Business Administration.
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Sonia Hall, Senior Grant Writer is a seasoned professional with over 20 years of expertise in public and private sector management, specializing in economic development, grant writing, urban planning, and growth initiatives. She has successfully authored over 500 grant proposals, securing over $680 million in funding. With a solid foundation in government accounting and loan underwriting, Sonia excels in financial management services. Her career highlights include roles as City Manager and Community Development Director, where she led budget management, streamlined permitting processes, and spearheaded community development projects. Currently, Sonia is a consultant focusing on grant strategies and governmental relations and is pursuing a Public Leadership Credential and a Master of Public Administration degree from the Harvard Kennedy School. Committed to community betterment, she aims to use her diverse skills to foster sustainable growth and enhance community well-being.
Nicolette Genovese, Senior Grant Writer for California Consulting. She is an experienced grant writer who has secured millions of dollars in funding for municipal clients and has worked across a wide range of issue areas including parks and recreation, public safety, and transportation. The driving force behind her work is the desire to support the development of vibrant and equitable communities. Through her previous project management experiences in the humanitarian aid sector, Nicolette has worked on every step of the grant lifecycle from writing proposals, implementing projects, monitoring and evaluating projects, and complying with reporting requirements. Drawing on her wide range of professional experiences, Nicolette is a talented writer, researcher, editor, and project manager. She streamlines the grant writing process for clients by identifying upcoming opportunities, helping to tailor priority projects to program guidelines, and writing clear and compelling narratives. A native Californian, Nicolette traveled abroad to earn her bachelor’s degree from the University of Manchester and her master’s degree from King’s College London. She also holds a professional copyediting certification from UC San Diego, which has further sharpened her editorial eye. Nicolette is committed to continuous learning; in her free time, she can be found doing deep dives into urban planning, international relations, and foreign languages. She lives in Sacramento, CA.
Karen Simpson, Senior Grant Writer has been with California Consulting for over 9 years and has over 30 years of grant writing experience. She has served in municipal government for almost 30 years in the Cities of Los Angeles and Pomona. Ms. Simpson has garnered her grant-writing skills for federal and state funding opportunities from multiple communities and economic development programs. She has extensive knowledge and training in grant program management, grant research, grant writing, and post award program compliance. Ms. Simpson is skilled in building collaboration between community-based organizations, faith-based entities, educational entities, and social institutions, which resulted in Federal grant awards totaling $10.4 million in less than seven years. She has written grants addressing economic development, housing improvement, and lead-hazard control. Ms. Simpson is also a grant consultant for non-profit organizations providing grant writing services, capacity building, and funding strategies to help meet needs in underserved neighborhoods.
Maghan Barber, Senior Grant Writer has been a grant and funding specialist with over 15 years in the finance industry and 7 years as a grant writer. She specializes in securing government infrastructure funding, leveraging her expertise to navigate complex application processes and maximize funding opportunities for various projects. Maghan’s financial acumen is built on over
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15 years of experience, where she has held pivotal roles ranging from bank manager to budget analyst. In these capacities, she has demonstrated exceptional skills in financial management, strategic planning, and analytical evaluation, driving organizational growth and ensuring fiscal responsibility. Her comprehensive understanding of both grant writing and financial management uniquely positions her to contribute to and lead initiatives that require a blend of funding acquisition and financial strategy.
Karen Leventhal, Senior Grant Writer has over 10 years of experience. She has grant writing specialties are community and economic development, human rights, substance abuse prevention, developmental disability, emergency preparedness, gender-based sexual violence, diversity and inclusion, national service and volunteerism, community organizing, job placement, and workforce development, emergency preparedness, COVID-19, starts ups, technology, entrepreneurship, social enterprise, sustainability (green), faith-based initiatives, farming and agriculture, housing and homelessness, food insecurity, supply chain, social responsibility, biotech, information and communications technology, youth leadership and development, health and much more. With intimate knowledge of how Grantmakers think, Karen has built programs from the ground up, so she has hands-on experience with nearly every aspect that a grant is expected to cover, including program design, staffing, metrics and evaluation, and partnership development.
Tereza Sarkisyan, Grant Writer with California Consulting. She brings with her a background in economic development, philosophy, and public service. She has worked for the Appalachian Regional Commission which is an economic development agency focusing on revitalizing Appalachia through federally funded grants. She also has experience working in the City of Glendale’s Management Services Department and Community Development Department.
Sarkisyan attended Florida Atlantic University where she double majored in Political Science and Philosophy. She then attended American University in Washington, D.C. where she received her Master’s degree in Philosophy and currently serves as an adjunct Philosophy instructor.
Wil Flores, Grant Writer, brings over 10 years of experience to California Consulting. Wil was raised in South Los Angeles and attended California State University Fullerton where he received his Bachelor’s Degree in Political Science and Master’s Degree in Public Administration. Wil has extensive experience in securing workforce development grants for schools (Perkins, StrongWorkforce). Wil also has experience with workforce development programming including designing a workforce program funded through The Hire Youth LA initiative and developing an advisory committee to place high school aged youth in paid internships. Wil currently serves as the Grant Manager for The Catalina Island Conservancy where he works closely with The Conservation Corps of Long Beach to provide workforce development opportunities for Corps members on Catalina Island. Wil has also worked closely with multiple municipalities to submit housing and homeless grants at the state and federal levels.
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Qualification of Firm
Founded in 2004, California Consulting has offices in Northern, Central and Southern California and is a proud sponsor of Municipal Management Association of Southern California (MMASC), California City Management Foundation (CCMF), and League of California Cities. Steve Samuelian is the owner/founder of California Consulting. We currently have over 130 clients statewide consisting of 60 cities, over 40 school districts, special districts, non-profit, and private sector clients. We have over 50 team members from Chico in the North to San Diego in the South.
California Consulting continues to grow and the majority of our new clients come from referrals from existing clients. We have built a solid reputation by effectively communicating with our clients and working hard for them. California Consulting is the largest grant writing firm in California. We have secured over $1.6 billion for our clients since inception through grant writing and governmental affairs efforts combined. California Consulting is a full-service grant writing and management firm. We are experts in the fields of grant research and identification, preparing comprehensive and concise grant application packages, submitting grants in a timely fashion, and following through after the grant has been submitted. California Consulting subscribes to a wide range of grant sites that allow us to track current and upcoming grants.
Through years of experience, our grant writers have a proven track record of success and have mastered their skills of identifying, researching, and obtaining funding for significant projects at every level of government. Our aggressive, hard-working, and results-oriented style has translated into millions of dollars for our clients. Our grant writers are diligent and stay current on every Federal, State, and private grant available on a myriad of different topics and public policy areas. We have written over 1,560 competitive successful grant applications that have been awarded.
California Consulting is the leader in the grant writing industry. We have set the standard for the following:
1. Thorough knowledge of policy and subject matter grant writing expertise
2. Collaborative team approach to grant writing for every client
3. Grant advocacy for each client
4. Extensive grant administration, grant management, and grant reporting/compliance experience.
California Consulting staff is experienced in all facets of grant research, grant writing, and grant management. We thoroughly understand our client’s needs through open and continual communication. Our grant writers have almost 200 years of grant writing experience combined.
California Consulting works collaboratively with our clients to create a strategy to identify funding opportunities that align with the client’s needs, whether at the Federal, State, or Private level.
California Consulting works collaboratively with our clients to create a strategy to identify funding opportunities that align with the client’s needs, whether at the Federal, State, or Private Foundation level. California Consulting is committed to the following:
● Identifying client projects and pairing those projects with funding opportunities ● Recommend grantors and grant programs to which the City should submit applications ● Developing quality grant applications
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● Advocating for your grant application during the selection process ● Conducting professional grant reporting, administration, and post-award compliance.
California Consulting Staff meets via Zoom or Conference call with clients to conduct a needs assessment at the outset of the contract in order to identify the client’s goals. We are highly experienced and capable of arranging and attending any meetings on behalf of the City. The California Consulting grant writer assigned to the City will be the main point of contact. Our team will meet with the Staff immediately and continue to meet with City Staff monthly to ensure an accurate and quality work product. As well, California Consulting will submit a written monthly report on the first week of each month to the City to outline all activities conducted during the prior month.
Municipal Grant Awarded List (partial list)
Below is a partial list of successful city grants California Consulting Grant Writing Team has written and been awarded for our clients:
Grant Name Client Name Award
Amount
Strategic Growth Council - Community Resilience Centers (CRC) - Implementation Grant County of Nevada $10,000,000 FEMA - Assistance to Firefighters Grant FY 2022 (AFG) San Bernardino County Fire Protection District $1,026,852
FEMA - Assistance to Firefighters (AFG) San Bernardino County Fire Protection District $220,522
FEMA - Assistance to Firefighters (AFG) San Bernardino County Fire Protection District $220,522
FEMA - Assistance to Firefighters (AFG) City of Albany $82,373 Board of State and Community Corrections - Prop 64 Public Health and Safety Program City of Vallejo $1,400,000
Prop 68 - Statewide Park Development and Community
Revitalization Program City of Vacaville $6,700,000
CA State Parks - California Habitat Conservation Fund Grant Program
City of Vacaville $200,000
BSCC: Byrne SCIP County of Yolo $1,000,000
California Public Utilities Commission - Local Agency
Technical Assistance (LATA) Grant City of Vacaville $493,936 FEMA - Assistance to Firefighters (AFG) City of Vacaville $491,705
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Prop 68 - Statewide Park Development and Community
Revitalization Program City of Berkeley $5,000,000
SBA - Shuttered Venue Operations Grant City of Vacaville $216,146 Public Works Economic Assistance City of Vacaville $187,500 FEMA Assistance to Firefighters Grant (AFG) City of Vacaville $93,300 PDA Planning Grant City of Vacaville $350,000
Caltrans - Clean California Local Grant Program (CCLGP) Cycle 2 City of Vallejo $352,000
National Park Service - Save America’s Treasures City of Vallejo $750,000 MTC Local Parking Management Program City of Vallejo $150,000 IIG - Infill Infrastructure Grant City of Vallejo $2,500,000 HHAP- Homeless Housing, Assistance & Prevention City of Vallejo $1,082,582 HCD - Homekey City of Vallejo $12,100,000
CalFire - Southern Region’s Community Wildfire Prevention and Mitigation Program Direct Award Grant (CSR Direct
Grant)
San Bernardino County Fire Protection
District $500,000
CalFire - Fire Prevention Grant San Bernardino County Fire Protection District $701,800
FEMA - San Francisco Bay Water Quality Improvement
Fund City of Berkeley $1,500,000
USDA - Urban and Community Forestry Grant City of Vallejo $1,734,070 USDA - Urban and Community Forestry Grant City of Pittsburg $2,000,000 FEMA - Assistance to Firefighters (AFG) City of Patterson $78,436 USDA - Urban and Community Forestry Grant City of Carson $1,000,000 CAL FIRE Wildfire Prevention Grant City of Monterey $800,000 FEMA Staffing for Adequate Fire & Emergency Response
(SAFER)
Cosumnes Community Services District
(Fire Department) $1,947,191
FEMA Staffing for Adequate Fire & Emergency Response
(SAFER) Grant City of Upland $2,499,627
Economic Development Administration - FY2023 Disaster
Supplemental City of Sausalito $614,400
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FEMA - Building Resilient Infrastructure and Communities (BRIC) Grant City of Moreno Valley $125,799
AMBAG - Association of Monterey Bay Area Governments:
Carbon Reduction Program City of Sand City $1,960,000
State Water Resources Control Board - Clean Water State Revolving Fund Construction Grant City of Arvin $4,992,209 LA Metro-710 Task Force (Regional) - Pre-Investment
Opportunity Application, Active Transportation: Randolph Street Bike and Pedestrian Facilities Improvement Project City of Maywood $1,375,475
CalOES - HMGP Generator NOI for Hazardous Fuel
Reduction Project Town of Mammoth Lakes $250,000
Caltrans - FTA 5310 Grant (Traditional and Expanded Apps) City of Moreno Valley $375,000 Recreational Park and Open Space District (RPOSD) -
Measure A Grant for Recreation Access City of Irwindale $1,200,000 Building Forward Library Infrastructure Program City of Vallejo $4,300,000 Department of Housing and Urban Development -
Appropriation Request for Carson's Community Projects,
including Environmental Enhancement and Energy
Resilience at Veterans Park & Sports Complex
City of Carson $3,500,000
BSCC - Organized Retail Theft Grant Prevention City of Hemet $2,500,065 Caltrans - Sustainable Transportation Planning Grant
Program-Climate Adaptation City of Maywood $177,060
Caltrans - Sustainable Transportation Planning Grant
Program
City of Lomita $289,500
MTC Bay Area 2050 - Priority Development Area Grant City of Vallejo $2,400,000 Assemblywoman Blanca Rubio-State Budget Request - State Budget Request for Community Projects City of Baldwin Park $2,000,000 DOJ - COPS Hiring Sausalito Grant Project 2022-2027 City of Sausalito $497,561 CalTrans - Highway Safety Improvement Program (HSIP) City of Maywood $1,418,490 CalTrans - Highway Safety Improvement Program (HSIP) City of Wildomar $158,490 U.S. Department of Transportation - Safe Streets for All (SS4A) Town of Mammoth Lakes $100,000
StanCOG MPO ATP Cycle 6 Tim Bell Road City of Waterford $1,993,000
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CalFire Urban and Community Forestry Grants Program -
Urban Forestry Management Plan City of Maywood $590,340 Metropolitan Transportation Commission, One Bay Area
Grant (OBAG 3) - Safer Routes to School City of Pacifica $900,000 CalTrans - Active Transportation Program (ATP) Cycle 6 City of Carson $897,000 California Fire Safe Council - CalFire County Coordinator Grant
San Bernardino County Fire Protection
District $175,000
US DOJ COPS Office - School Violence Prevention Program (SVPP) ENGIE $500,000
US DOJ COPS Office - School Violence Prevention Program (SVPP) South Whittier School District $473,019
US DOJ COPS Office - COPS Hiring City of Parlier $575,844 Active Transportation Program Cycle 5 City of Waterford $945,631 Active Transportation Program Cycle 5 City of Waterford $945,631 Highway Safety Improvement Program Cycle 10 City of Stockton $320,000 Highway Safety Improvement Program Cycle 10 City of Stockton $250,000 Highway Safety Improvement Program Cycle 10 City of Glendale $249,975 Active Transportation Program Cycle 5 City of Maywood $263,000 Active Transportation Program Cycle 5 City of Maywood $263,000 FEMA Staffing for Adequate Fire & Emergency Response
(SAFER) Cosumnes Community Services District $7,126,891 EDA: Public Works and Economic Adjustment Assistance San Bernardino Community College District $3,000,000
Sustainable Communities Program City of Glendale $500,000 Sustainable Communities Program City of Baldwin Park $150,000 Highway Safety Improvement Program (HSIP) City of Lynwood $1,011,600 Highway Safety Improvement Program (HSIP) City of Glendale $996,000 Highway Safety Improvement Program (HSIP) City of Glendale $247,500 Active Transportation Program Grant (ATP) Cycle 4 City of Stockton $4,390,000 Highway Safety Improvement Program (HSIP) Cycle 9 City of Murrieta $3,113,465 Body Worn Camera Policy and Implementation Program City of Bell $255,878
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WaterSMART Water and Energy Efficiency Grants City of Bakersfield $743,300 Body Worn Camera Policy and Implementation Program City of Bell $336,718 Caltrans Active Transportation Program (ATP) Cycle 3
Grant City of Patterson $907,000
CalTrans Active Transportation Program (ATP) Cycle 2 City of Rosemead $702,000 Caltrans Highway Safety Improvement Program (HSIP)
Cycle 7 City of Monterey Park $312,160
Caltrans Highway Safety Improvement Program (HSIP)
Cycle 7 City of Montebello $860,000
Caltrans Highway Safety Improvement Program (HSIP)
Cycle 7 City of Pismo Beach $163,260
CalTrans Active Transportation Program (ATP) Cycle 2 -
StanCOG Local Solicitation City of Patterson $594,000
Active Transportation Program Grant (ATP) Cycle 2 City of Downey $180,000 CalTrans Active Transportation Program (ATP) Grant Cycle 1 City of Chowchilla $550,000
Caltrans Highway Safety Improvement Program (HSIP)
Cycle 5 City of Lynwood $376,100
Caltrans Highway Safety Improvement Program (HSIP)
Cycle 5 Yuba City $115,700
DOL/EDA Public Works & Economic Development
Adjustment Assistance Grant - Parlier Industrial Park
Infrastructure Improvements
City of Parlier $2,680,000
Grant Writing Process and Methodology
California Consulting is a full-service grant writing and management firm. Our team members are experts in the fields of grant research and identification, preparing comprehensive and concise grant application packages, submitting grants in a timely fashion, and following through after the grant has been submitted to determine the status of the application.
California Consulting has a fundamental business philosophy founded on open communication and customizing each application.
1. Funding Needs Assessment and Strategy: (Meeting with Department Heads to review priorities and funding needs). Your assigned grant writer and other members of our team learn about the client at the outset of the contract by conducting an in-depth Needs Assessment on a Zoom call with City Staff. The Grant writer meets with the client regularly based on an agreed upon schedule on an ongoing basis.
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2. Grant Monitoring and Research: Our Grant Writer and project management team are experts in grant identification. They conduct thorough research on an ongoing basis. We have several grant-related search engines and List Service websites we subscribe to in order to research all current and upcoming Federal, State, and Private Grants. We track current and upcoming grants in order to let our clients know what is available and what we recommend would fit their situation.
The Grant writer will assist the Client in deciding which grants fit best with the Client’s projects that were identified at the Needs Assessment. The Grant writer will be able to advise the Client on the strength of the Client’s project when competing for the grant and will make recommendations based on the Client’s budget and ability to meet the grant requirements, as well as any other factors regarding grant city guidelines. Our team’s grant funding research will include no/no go analysis and conduct research to identify grant resources including, but not limited to, federal, state, foundation, agencies, and organizations that support the City’s funding needs and priorities in the following areas by way of illustration but not limited to:
● Economic Development
● USDA Urban and Community Forestry Programs
● Federal Emergency Management Agency (FEMA)
● Public Safety
● Criminal Justice Technology Programs
● Housing and Housing Programs
● Street & Transportation Infrastructure & Maintenance
● City Infrastructure Maintenance/Improvements
● Technology
● Parks and Recreation Open Space Parks & Programs
● Multimodal Transportation
● Workforce Development
● Records Management
● Senior, Family, and Youth Programs
● Energy, Efficiency and Sustainability
In addition to the areas defined above, other areas may also be identified through the funding needs analysis process including researching grant opportunities identified by the City and participating in funding city Zoom meetings, webinars, and/or workshops.
3. Grant Proposal Development: Your assigned grant writer will write all sections of the grant application. Once a grant has been identified, we work with staff to interpret guidelines and gather information necessary for a strong proposal and application. By learning about the Client’s history, needs, and how the award will positively impact the Client’s project, we are able to communicate that information with a clear and concise grant package to get the city’s attention. When your staff and California Consulting agree to develop a grant proposal, we will develop a checklist and schedule. The checklist and schedule will include what items the Client will be responsible for and a timeline as to when we will need them submitted to our office.
California Consulting retains copies of all grants we have submitted. If a similar grant application was previously approved, we will use this application as a guide when creating the Client’s application.
Below is a list of general tasks for our grant process:
● Review similar successful grant applications and apply where possible ● Collect information on the project
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● Meet with staff to create an accurate scope of work, budget, timeline, narratives, and cost analysis
● Attend pre-proposal conferences, and webinars, as necessary ● Coordinate with local agencies and organizations as needed when applying for collaborative grants. Obtain letters of support, when necessary ● Work with staff to determine if city approval is required for submission and work with staff to prepare staff reports for the Team.
● Draft proposals and send them to staff for review
● Incorporate staff edits in final drafts
● Ensure the grant application is in the appropriate format with the required number of copies and that all other grant requirements are met
● Submit completed application in a timely manner and monitor award status
4. Grant Administration – In coordination with city staff, we plan and implement grant programs, prepare budgets, monitor expenditures, track results, analyze financial data, prepare and submit progress reports, and close out grant program/project files. As part of our grant administration services, we serve as the City liaison on project and program-related activities, assist in the preparation of agreements and miscellaneous project-related documents, and coordinate with funding agencies on project delivery and funding requests. We work closely with the City Attorney’s Office for agreement preparations, prepare agenda reports and presentations for City Council meetings, and coordinate the programming and preparation of funding requests.
Our team ensures the timely preparation of all required quarterly, annual, and progress reports (e.g., MTA, Caltrans) and collaborates with the City’s engineering and technical services teams.
We actively participate in scheduled project development team meetings, support community relations, and prepare informational materials. Additionally, we prepare miscellaneous reports and provide ongoing assistance to City staff as needed. This comprehensive approach aligns with the City's mission of providing exemplary public services with integrity, transparency, and a commitment to the community's future.
5. Legislative Grant Advocacy: California Consulting would be pleased to contact any and all federal and state agencies to discuss your grant application and make presentations to city boards as needed based on our longstanding relationships with the following:
● CalTrans Department of Transportation
● U.S. Federal Highway Administration
● U.S. Environmental Protection Agency
● California Environmental Protection Agency
● California Department of Parks and Recreation
● U.S. Bureau of Reclamation
● California State Water Resources Control Board
● California Department of Water Resources
● California Energy Commission
● Employment Training Panel
● California Department of Education
● State Allocation Board California
● Air Resources Board
● U.S. Department of Energy
● U.S. Department of Justice
● U.S. Department of Education
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● Office of Juvenile Justice and Delinquency
● U.S. Department of Housing and Urban Development-HUD
● U.S. Economic Development Administration-EDA
● California Housing and Community Development Department (partial list)
6. Project Controls: California Consulting has measures in place to control costs and provide accurate and timely invoices through internal control measures; to monitor and stay within budget; to monitor schedules and review times. Our firm’s QA/QC process/procedures ensure quality work and an on-time work product delivery. Our team’s quality assurance activities include process checklists, process standards, process documentation and project audit, draft grant application review by Senior grant writers and peer reviews as needed.
7. Preparation of Grant Application Documentation: The assigned Grant Writer will be responsible for preparing any associated exhibits and presentations related to the grant application being prepared. The Grant Writer will prepare any studies required for the grant application. If the study requires the services of a sub-consultant, the Grant writer will assist the Client in developing an RFP/Q in an effort to obtain a qualified sub- consultant for these services. The Grant Writer will review and assist the Client in the preparation of plans, specifications, bid documents, and other documents prepared by the Client or other consultants to ensure grant requirements are in compliance.
8. Grant Review and Approval Process: We take pride in our impeccable grant applications. We have been successful in this area due to our thorough quality assurance measures. Our Grant Managers conduct group meetings with all Grant Writers twice each month. In addition, our Grant Managers meet individually with each Grant Writer regularly to review each client and their work product.
9. Grant Project Schedule: We create a precise project timeline to ensure the grant is submitted on time. This time captures the submission deadline and establishes internal deadlines/checklists tor to obtain the information needed for quality submissions.
10. Written Monthly Reports: We will prepare a monthly report for the Client reflecting grants in progress, grants submitted, and grants awarded. This will provide the Client with a clear return on investment. Our staff can present this information to the City as requested by the Client. Our grant writers, along with the Senior Grant Writer, will participate in and attend monthly meetings to report on work and provide updates as required by the Client. Additionally, we will communicate regularly with designated City staff regarding ongoing work and upcoming grant opportunities. Each monthly report will also summarize the amount of time expended and describe the activities undertaken during the previous month, ensuring transparent and detailed updates.
11. Workshops and Community Training Webinars: California Consulting is proud to provide regular grant writing municipal workshops/Zoom webinars, hosted by local elected officials throughout the state of California. These webinars are designed to equip participants with the latest strategies and tools for effective grant writing (links below). We also distribute a Monthly Newsletter (links below), and conduct regular grant writing training workshops and podcast for our clients on YouTube and Spotify.
Newsletters:
August 2024: https://conta.cc/3Ahwd0M
July 2024: https://conta.cc/4cZofY6
June 2024: https://conta.cc/3VBJb1m
May 2024: https://conta.cc/3QzD4rG
Item # 5.
17 | Page
Cost Proposal
California Consulting can offer services as detailed in this Request for Proposal for the City of Grass Valley at the monthly retainer rate, for the hourly rate of $150 plus reimbursement of out-of-pocket expenses or at a per grant contract.
Cost Option 1: Hourly Rate
Staff Name/Position Hourly Rate
Danielle Sotelo, Ashley Ramsey, David Marquez, Karen Simpson, Cecily Harris, Nicolette Genovese, Sonia Hall, Karen Leventhal, Maghan Barber, Wil Flores – Grant Writers
*$150.00 per hour
Reimbursable Expenses R
a
t
e
Mileage Current IRS rate
Travel Expenses (Tolls, Lodging) Cost
Copies $0.20 per page
(Black/White)
$0.40 per page (Color)
Courier Service Cost
Postage, Binding, Conference Calls, Overnight Courier Cost * Hourly rate can be used for grant writing, grant research, and post award compliance (a not to exceed figure will be quoted)
**Costs incurred for copies, binding, and overnight courier are only incurred if the granting agency requires the application to be submitted as a hard copy rather than submitted online.
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18 | Page
Municipal Client References
California Consulting is privileged to be provided references by our current clients.
City of Berkeley
Contact Name: Scott Ferris, Director of Parks, Recreation and Waterfront Department Phone: (510) 981-6700
Email: [email protected]
Project Description: FEMA - San Francisco Bay Water Quality Improvement Fund Project Date: December 2023
Award: $1,500,000
City of Baldwin Park
Contact Name: Manny Carrillo, Community Development Director Phone: (626) 813-5245 x 314
Email: [email protected]
Project Description: Measure W-Safe Clean Water Program Regional Grant Project Date: December 2020
Award: $14,735,690
City of Carson
Contact Name: Robert Lennox, Assistant City Manager
Phone: (310) 830-7600
Email: [email protected]
Project Description: CalTrans Active Transportation (ATP) Project Date: January 2023
Award: $897,000
City of Sausalito
Contact Name: Chris Zapata, City Manager
Phone: (415) 289-4166
Email: [email protected]
Project Description: DOJ- Cops Hiring Grant Project 2022-2027 Project Date: April 2023
Award: $497,561
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and
City of Berkeley
By the Numbers
Total Grant Awards $6,500,000
Total Paid to CC $12,300
Return on Investment 52846%
Total Earned for Client $6,487,700
Number of Contract Years 3 Years (on needed basis)
Grant Awards
FEMA - San Francisco Bay Water Quality Improvement Fund $1,500,000 Prop 68 - Statewide Park Development and Community $5,000,000 Revitalization Program
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And
City of Vacaville
By the Numbers
Total Grant Awards $8,770,162
Total Paid to CC $372,542
Return on Investment 2354%
Total Earned for the City $8,397,622
Number of Contract Years 6 years and 10 months
Grant Awards
CA State Parks - California Habitat Conservation Fund Grant Program $200,000 CA Public Utilities Commission - Local Agency Technical Assistance (LATA) $493,936 FEMA - Assistance to Firefighters (AFG) $491,705
Cal OTS/Berkely Walks - California Pedestrian and Bicycle Safety Training In-Kind Funds Statewide Park Development and Community Revitalization Program $6,700,000 Shuttered Venue Operations Grant $216,146
Public Works Economic Assistance $187,500
FEMA Assistance to Firefighters Grant (AFG) $93,300
National Endowment for the Arts - Challenge America $10,000 PDA Planning Grant $350,000
Home Depot Foundation $2,769
Firesubs Public Safety Grant $24,806
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and
City of Vallejo
By the Numbers
Total Grant Awards $22,234,140
Total Paid to CC $95,500
Return on Investment 23,282%
Total Earned for Client $22,138,640
Number of Contract Years 1 Year 9 Months
Grant Awards
USDA - Urban and Community Forestry Grant $1,734,070
National Park Service - Save America’s Treasures $750,000 MTC Local Parking Management Program $150,000
MTC Bay Area 2050 - Priority Development Area Grant $2,400,000 IIG - Infill Infrastructure Grant $2,500,000
HHAP- Homeless Housing, Assistance & Prevention $1,082,582 Board of State and Community Corrections –
Prop 64 Public Health and Safety Program $1,400,000
HUD - Family Self Sufficiency $117,488
HCD - Homekey $12,100,000
Item # 5.
Exhibit 3 – Webinar and Workshop Fliers
Item # 5.
June 28. 2022@ 12:00 - 1:00 pm
Free for memb,ers.
$10 for non-members.
"fhe event will be held virtually
via Zoom and you will receive the
Zoom link once registered.
MunlOp;I M.niilgiffl,IJrtA ilUi:wt
Cf Nrlrthcm C.ilif□rnla,
Item # 5.
October 26, 2023 @ 1:30pm
Please register here - bit.ly/grantwriting-oct26
'
SENATOR CATHERINE BLAKESPEAR
REPRESENTING SENATE DISTRICT 38
Presents
A FREE
Grant Writing 101Webinar
Presented by
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Event Partners:
CalSchoolNews.org • _
Item # 5.
History
A Proposal for the City of Grass Valley
Founded in 2004, California Consulting has an excellent reputation for hard work and a commitment to success for our clients. California Consulting is the largest grant writing firm in California. With offices in Southern California, Northern California and Central California, we have almost 135 clients statewide. We have 55 members of our team from Chico in the North, to San Diego in the South. California Consulting has developed an expertise in representing public agencies, and non-profit organizations. We have secured over $1.6 billion for our clients since inception. The California Consulting team boasts over 30 grant writers. Through years of experience our grant writers have a proven track record of success and have mastered their skills of identifying, researching, and obtaining funding for significant projects at every level of government. California Consulting grant writers have written nearly 1,600 competitive grant applications that have been funded. Our aggressive, hard-working, and results-oriented style has translated into success for our clients. Our professional grant writers are diligent and stay current on every Federal and State grant available on a myriad of different topics and public policy areas. Whether it is recreation, education, parks money, or public safety our grants team knows where to locate grant funds and how to successfully write the applications.
Grant Funding Services
California Consulting is a full-service grant writing firm. We are experts in the fields of grant research and identification. We prepare comprehensive and concise grant application packages. We submit grants in a timely fashion and follow through after the grant has been submitted to determine the status of the grant. We also conduct post award compliance and administration. California Consulting has a fundamental business philosophy founded on open communication and tailoring the grants we pursue to fit our client’s needs.
1. Needs Assessment (Meetings with Department Heads to review priorities and funding needs):
We learn about the client at the outset of the contract by conducting an in-depth Needs Assessment.
Each client is assigned a lead Project Manager. The Project Manager communicates regularly with the client and on an ongoing basis. This relationship building is the key to keeping the grants pursued on target with the client’s overall goals.
Sample questions asked during the Needs Assessment:
a) List and describe any program initiatives or priority projects. b) What needs, projects, or content areas would you like to target for funding? You can list specific projects or general areas in which you have funding needs. c) List any grants for which you are considering applying or have decided to apply. In addition, please list what kind of grant-writing support would be helpful for each grant. d) List past grants that your agency has received.
e) List past grant applications you would like to revise and submit again.
2. Facilitation of Department Decision Making Processes: Our Project Managers are experts on grant identification. With years of experience, your Project Manager will be
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able to assist your Staff in deciding which grants make the most sense to meet the funding needs identified.
3. Grant Research and Identification: Our Project Manager’s conduct thorough research on an ongoing basis. We track current and upcoming grants in order to let our clients know what is available and what we recommend would fit their situation. By regularly tracking grant announcements we are able to present these grant opportunities to our clients as soon as they are released. California Consulting will provide you with a Grant Activity Report monthly detailing the grants available, grants in progress and grants submitted. You will also be provided with available grant opportunities on an ongoing basis.
4. Client Commitment: When identifying grants that meet your needs and funding priorities, your Project Manager will advise you of the estimated time commitment required from your staff.
5. Grant Preparation Process: When your staff and California Consulting agree to pursue a grant, we will develop a checklist and schedule. The checklist and schedule will include what things you will be responsible for and when we will need them submitted. We need your staff involved in the grant preparation process to provide required information we don’t have access to. The Project Manager will provide you with grant portions along the way to review for content accuracy. The more engaged you are able to be in this process, the higher quality the application will be. California Consulting retains copies of all grants we’ve submitted. If the application was successful, we use it as a guide for future grants. Below is a list of general tasks for our grant process:
a. Create a task timeline with due dates
b. Ensure the proposed project meets the grant agency’s requirements c. Review similar successful grant applications and apply where possible d. Collect information on the project
e. Meet with staff to create an accurate scope of work, budget, timeline, narratives, and cost analysis
f. Obtain letters of support when necessary
g. Draft proposals and send to staff for review
h. Incorporate staff edits in final drafts
i. Submit completed application timely
j. Monitor funding agency until grant awards are announced.
6. Quality Assurance: California Consulting takes pride in our impeccable grant applications. We are successful in this area due to our thorough quality assurance measures. Our Grant Mangers conduct group meetings with all Project Managers regularly. In addition, our Grant Managers meet individually with each Project Manager to review each client. These meetings thoroughly discuss each client’s needs, what grants are being worked on and what additional grants may be a good fit.
We ensure the best quality product before the grant application is submitted.
7. Facilitation of Partnership Meetings: Our Project Managers will arrange and schedule meetings with key personnel to review all grants prior to submission to ensure application accuracy.
8. Timely Submission: We create a precise timeline to ensure the grant is submitted on time. This timeline not only captures the submission deadline, but we create other deadlines in order to obtain the information needed for a quality submission. We believe if everyone is on the same page and is aware of what needs to be done, we can limit scrambling at the last minute.
9. Funding Agency Monitoring: California Consulting will monitor the Funding Agency until grant awards are announced.
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10. Grant Administration: Some grants require post award compliance, reporting and administration.
California Consulting will prepare required agency reports and submit them by the required due date. We propose that to the extent legally allowed the Client hire California Consulting as grant administrators when dollars are available from within the grant (at no additional cost to you). When grant dollars from the grant are not available for administration, reporting and evaluation purposes we will provide these services to the Client for a monthly fee, or a one-time fee based on the Client’s preference. If the Client chooses the monthly retainer option, grant administration services are included.
11. Monthly Progress Reporting: California Consulting will prepare a monthly report reflecting grants in progress, grants submitted and grants awarded. This will provide you and your Board with a clear report on our work.
References
California Consulting references include key leaders from around the State. All of our current clients are references. California Consulting currently has contracts with over 60 cities across California, and over 40 School Districts, Non-Profits and others. A full client list can be obtained at www.californiaconsulting.org.
Pricing
California Consulting offers two different pricing options for Grant Writing Services.
Pricing Option 1: Monthly Retainer
California Consulting’s monthly retainer services include all grant research, grant identification, grant writing, and post award administration as needed. Items 1 – 11 under Grant Writing is included in the Monthly Retainer Services. Below is a more detailed scope of work:
Task Included
in Price
Meet with Client Staff to ascertain needs and goals √
Conduct background research as requested by Client √
Provide advice on best grants for Client to pursue based on project and grant requirements and guidelines
√
Attend meetings in person or by teleconference as necessary √ Develop schedule for grants chosen by Client √
Preparing and writing all grant applications chosen by Client √ Develop evaluation strategies in accordance with funding agency’s instructions √ Adhere to decisions made by Client relating to grants √ Write all sections of grant applications and proposals √ Draft and finalize grant language with direction of Client √ Ensure timelines for grant submittal are met √
Monthly reports to include grants in progress, grants submitted, and grants awarded √ Regular communication via email and/or phone regarding upcoming grant opportunities √ Grant administration and post award compliance as needed √ We propose a flat monthly rate of $4,400.00, plus reimbursement of out-of-pocket expenses for services explained above.
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Pricing Option 2: Per Grant
We propose an agreement for a Per Grant basis, plus reimbursement of out-of-pocket expenses. Items 1 – 11 under Grant Writing are not included in the Per Grant Services. The cost of to write the grant is based on the amount of funds requested from the funding agency. If Client decides to withdraw the application or cease work on the application prior to submission and after work has begun, Client agrees to pay Consultant for work completed at an hourly rate of $150.00, not to exceed the total amount of the per grant rate.
The following is a breakdown of cost per grant:
Grant Amount Request Cost
Up to $10,000 $1,500
$10,001 - $50,000 $4,000
$50,001 - $100,000 $5,500
$100,001 - $250,000 $7,500
*Over $250,000 $9,000 - $12,000
*Cost will be determined based on complexity of grant preparation for grant requests exceeding $250,000 Grant research, grant identification, and grant administration can be provided at an hourly rate of $150.00. For research completed at an hourly rate, client may specify a “not to exceed” amount.
Item # 5.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Consent to Transfer of Ownership in Springhill Gardens Apartments pursuant to the Loan Agreement with Springhill Gardens Associates, L.P.
CEQA: Not a project
Recommendation: That the Council approve in its capacity as the legislative body of the Successor Agency to the Grass Valley Redevelopment Agency the requested transfer of ownership interest in the Springhill Gardens Apartments Complex pursuant to the Loan Agreement by and between the City of Grass Valley Redevelopment Agency and Springhill Gardens Associates, L.P., dated October 1, 2008.
Prepared by: Taylor Whittingslow, Deputy City Manager
Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Consent
Background Information: On October 1, 2008, the City of Grass Valley Redevelopment Agency (the ”Redevelopment Agency”) entered into a loan agreement (the “Agreement”) with Springhill Gardens Associates, L.P. (“Springhill”). The Redevelopment Agency provided Springhill a $600,000 loan to support the acquisition and rehabilitation of the Springhill Gardens Apartments for affordable housing.
The City, as the successor agency to the Redevelopment Agency, is now the authority responsible for approving certain transfers (including, but not limited to, sales, assignments, conveyances, mergers, consolidations, or leases of the Springhill Gardens Apartments or Springhill’s assets, ownership interests, etc.) under the Agreement.
Section 5.6 of the Agreement states that the City may, in its sole discretion, approve requested transfers in writing.
Last month, The Pacific Companies notified the City that it intends to purchase its subsidiary’s ownership interest in the Springhill Gardens Apartments complex. Staff does not anticipate this transfer affecting the City’s interests in the Agreement or the likelihood of repayment and therefore recommends that the City Council approve the requested transfer in its capacity as the legislative body of the Successor Agency to the Grass Valley Redevelopment Agency.
Council Goals/Objectives: This works towards achieving/maintaining Strategic Plan goals – Community & Sense of Place, and Economic Development and Vitality.
Fiscal Impact: None Funds Available: N/A Account #: N/A Reviewed by: City Manager Attachments: None
Item # 6.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Nevada County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan CEQA: Not a project as defined by the Public Resources Code section 21065 and CEQA Guidelines sections 15060 and 15378.
Recommendation: That Council adopt Resolution 2024-78 to adopt and approve the Nevada County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan Prepared by: Mark Buttron -Fire Chief & Amy Wolfson, City Planner Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Consent
Background Information: The Disaster Mitigation Act of 2000 requires all jurisdictions to be covered by a Pre-Disaster All Hazards Mitigation Plan in order to be eligible for Federal Emergency Management Agency pre and post-disaster mitigation funds. The plan seeks to reduce risk associated with natural hazards, whether severe thunderstorms, floods, severe winter weather, drought, heat waves, earthquakes, dam failures, or wildfires. It also recognizes the importance of enhancing the ability of jurisdictions to withstand natural hazards as well as the importance of reducing human suffering, property damage, interruption of public services, and economic losses caused by those hazards.
The City of Grass Valley fully participated in the Federal Emergency Management Agency prescribed mitigation-planning process to prepare this Multi-Jurisdictional All Hazards Pre-Disaster Mitigation Plan, available to view at the following webpage:
https://www.cityofgrassvalley.com/pod/active-projects
Seven local jurisdictions, including Grass Valley, participated in the planning process and will be adopting the plan. This joint adoption demonstrates the jurisdiction's commitment to fulfilling the mitigation goals and objectives outlined in this Local Hazard Mitigation Plan. The plan has been completed and tentatively approved by the California Office of Emergency Services and will be adopted ahead of Federal Emergency Management Agency Region IX approval.
Council Goals/Objectives: Adoption of this Local Hazard Mitigation Plan supports 2022 Strategic Plan Update Goal # 6: the City of Grass Valley is devoted to providing a safe place to live, work, and play.
Fiscal Impact: None
Funds Available: N/A Account #: N/A
Reviewed by:
Attachments: Resolution 2024-78 to adopt and approve the Nevada County MultiJurisdictional All Hazard Pre-Disaster Mitigation Plan
Item # 7.
RESOLUTION NO. 2024-78
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRASS VALLEY APPROVING A LOCAL HAZARD
MITIGATION PLAN
WHEREAS, the City of Grass Valley recognizes the threat that natural hazards pose to the health, safety, and welfare of persons and property within our community; and WHEREAS, undertaking hazard mitigation actions will reduce the potential for harm to persons and property from future hazard occurrences; and WHEREAS, the United States Congress passed the Disaster Mitigation Act of 2000 (“Disaster Mitigation Act”), emphasizing the need for pre-disaster mitigation of potential hazards; and
WHEREAS, the Disaster Mitigation Act made available hazard mitigation grants to state and local governments; and
WHEREAS, an adopted Local Hazard Mitigation Plan (“LHMP”) is required as a condition of future funding for mitigation projects under multiple Federal Emergency Management Agency (“FEMA”) pre- and post-disaster mitigation grant programs; and WHEREAS, the City of Grass Valley fully participated in the FEMA-prescribed mitigation planning process to prepare the Nevada County LHMP; and WHEREAS, the California Office of Emergency Services and FEMA, Region IX officials have reviewed the Nevada County LHMP and approved it contingent upon this official adoption of the participating governing body; and WHEREAS, the City of Grass Valley desires to comply with the requirements of the Disaster Mitigation Act and to enhance its emergency planning efforts by formally adopting the Nevada County LHMP; and
WHEREAS, adoption of the Nevada County LHMP demonstrates the City’s commitment to fulfilling the mitigation goals and objectives outlined in the LHMP; and WHEREAS, adoption of the LHMP legitimizes the plan and authorizes responsible agencies to carry out their responsibilities under the plan.
Now, therefore, the City Council of the City of Grass Valley does hereby resolve as follows:
SECTION 1. That the City of Grass Valley adopts the Nevada County Local Hazard Mitigation Plan as an official hazard mitigation plan; and
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City of Grass Valley
Resolution No. 2024-78
2 SECTION 2. That the City of Grass Valley will submit this adoption Resolution to the California Office of Emergency Services and FEMA Region IX officials to enable the plan’s final approval in accordance with the requirements of the Disaster Mitigation Act of 2000.
SECTION 3. This Resolution shall be effective immediately upon its adoption.
SECTION 4. The City Clerk shall certify the adoption of this Resolution and certify this record to be a full true, correct copy of the action taken.
PASSED AND ADOPTED by the City Council of the City of Grass Valley at a regular meeting held the 12th day of Novemver, 2024, by the following vote:
AYES:
NOES:
ABSENT:
NOT VOTING:
____________________________________
Jan Arbuckle, Mayor
City of Grass Valley
ATTEST:
________________________________
Taylor Wittingslow, Deputy City Manager
City of Grass Valley
APPROVED AS TO FORM:
________________________________
Michael G. Colantuono, City Attorney
City of Grass Valley
Exhibit A: The Nevada County LHMP can be viewed in its entirety at https://www.cityofgrassvalley.com/pod/active-projects
Item # 7.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Loma Rica Ranch Subdivision – Approve Final Maps CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) approve the Final Maps 18PLN-45 for the Loma Rica Ranch Subdivision, Phase 1, Phase 2, and Phase 3; 2) approve Resolution 2024-77, accepting all the dedications of real property for public purposes and public utility easements; and 3) authorize the Mayor to execute a Subdivision Improvement Agreement, subject to legal review.
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Consent
Background Information: On April 23, 2019, the City Council approved the Specific Plan and Tentative Map for the Loma Rica subdivision. On August 31, 2021, the Engineering Division accepted the Improvement Plans for Loma Rica Ranch, and development activities subsequently commenced.
As of November 7, 2024, the subdivision and public improvements for the Loma Rica Ranch subdivision are substantially complete, and the developer wishes to proceed with the recordation of the Final Maps. Outstanding work to be completed includes final roadway paving and striping, traffic signal activation, landscaping, and miscellaneous clean-up and punch list items. The total estimated cost of the remaining required improvements is $1,400,000. The developer has agreed to enter into a Subdivision Improvement Agreement to guarantee completion of the required improvements and provide faithful performance security in the amount of $1,750,000 (Cost of improvements plus 25%).
The Final Maps for the Loma Rica Ranch Subdivision have been reviewed and deemed technically correct by the City Surveyor. Three maps are proposed to be recorded at this time: Phase 1, which is the initial subdivision of the overall parcel(s), and Phases 2 and 3, which are further subdivisions of two areas within Phase 1 into more compact and buildable parcels. The maps for Phases 1 and 2 include a number of real property dedications for roadway, open space, and park purposes, as well as typical dedications for public utility easements.
Covenants, Conditions, and Restrictions have been prepared to establish the formation
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of a Homeowners’ Association for the Loma Rica Ranch Subdivision. These documents have been reviewed and judged acceptable by City legal counsel and will be recorded concurrently with the Final Map.
Staff recommends that the Council approve the Final Map 18PLN-45 Phase 1, Final Map 18PLN-45 Phase 2, and Final Map 18PLN-45 Phase 3 and approve Resolution 2024-77, accepting all the real property and public utility easement dedications, as shown on the maps. Also requested is the authorization of a Subdivision Improvement Agreement to guarantee the construction and completion of the public improvements. Staff will return to the council at a later date for the final acceptance of all the public improvements once they are completed.
Council Goals/Objectives: The acceptance of real property and public easements executes portions of work tasks towards achieving/maintaining Strategic Plan – Community & Sense of Place, Transportation, Recreation and Parks, Economic Development and Vitality, and Water & Wastewater Systems & Underground Infrastructure
Fiscal Impact: None
Funds Available: N/A Account #: N/A
Reviewed by: City Manager
Attachments:
Resolution 2024-77
Final Maps 18PLN-45, Phase 1, Phase 2 and Phase 3
Subdivision Improvement Agreement
Item # 8.
RESOLUTION NO. 2024-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY
ACCEPTING REAL PROPERTY AND EASEMENTS FOR PUBLIC PURPOSES WHEREAS, the City Council approved the Specific Plan and Tentative Map for 18PLN-45 on April 23, 2019; and
WHEREAS, a condition of approval required the dedication of Real Property for public roadway, open space and parks purposes; and
WHEREAS, a condition of approval required the dedication of Public Easements for Utility, Trail, Sanitary Sewer, Drainage, Slope, Access and Sight Distance purposes.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:
1. The City accepts the Real Property identified as items 1 - 2 in the “Owner’s Statement” on Final Map 18-PLN-45 Phase 1, for public purposes.
2. The City accepts the Easements identified as items 3 - 9 in the “Owner’s Statement” on Final Map 18-PLN-45 Phase 1, for public purposes.
3. The City accepts the Easements identified as items 1 in the “Owner’s Statement” on Final Map 18-PLN-45 Phase 2, for public purposes.
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Grass Valley at a regular meeting thereof held on the 12th day of November 2024, by the following vote:
AYES:
NOES:
ABSTAINS:
ABSENT:
___________________________________
Jan Arbuckle, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ________________________________ Michael G. Colantuono, City Attorney Taylor Whittingslow, City Clerk
Item # 8.
SHEET 1 OF 11
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024
NOTARY ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA, COUNTY OF __________________
On _______________________, before me, _____________________________, Notary Public, personally appeared _______________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
My Registration Number:
Printed Name
and Expires on:
My Principal Place of Business is: county.
Item # 8.
SHEET 2 OF 11
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 150'
BRUNSWICK ROAD
DORSEY DRIVE
SUTTON WAY
CITY OF GRASS VALLEY
DOC # 22-016013
RUBLE, PHIL TRUSTEE
DOC # 99-028619
124 SUTTON LLC
DOC # 21-014963
12 SURVEYS 46
NEVADA COUNTY OF
DOC # 05-039606
OREGON INVESTORS
VIII LTD PARTNRSHIP
DOC # 99-044851
OREGON INVESTORS VIII
LTD PARTNRSHIP
DOC # 03-084000
OREGON INVESTORS VIII
LTD PARTNRSHIP
DOC # 04-005304
GOLD COUNTRY
HOSPITALITY INC
DOC # 2022-021304
CRAMER RICHARD A &
MINTA I TRSTES
DOC # 13-027485
396 DORSEY
DRIVE LLC
DOC # 12-033756
CRAMER RICHARD A &
MINTA I TRSTES
DOC # 13-027485
CRAMER RICHARD A &
MINTA I TRSTES
DOC # 13-027485
WOLF CREEK
WOLF CREEK
WOLF CREEK
CREEK WHITEWATER
CREEK
WHITEWATER
OLYMPIA
CREEK
OLYMPIA
CREEK
OLYMPIC
CREEK
VTR QUAIL RIDGE LP
DOC # 13-022456
16 PM 125
7 SUBDIVISIONS 40
IDAHO MARYLAND ROAD
19 PM 60
12 SURVEYS 475
SHEET 4 SHEET 5
SHEET 6
SHEET 7
SHEET 8
SHEET 9
Item # 8.
53,194 SF
LOT T
175,599 SF
LOT S
33,259 SF
LOT G
167,076 SF
LOT H
33,397 SF
LOT R
52,967 SF
LOT F
395,517 SF
LOT Z
134,380 SF
LOT A
94,528 SF
LOT E
584,140 SF
LOT D
123,327 SF
LOT W
514,812 SF
LOT V
132,779 SF
LOT B
SHEET 3 OF 11
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 150'
FUTURE
DEVELOPMENT
LOT P
44,211 SF
FUTURE
DEVELOPMENT
LOT N
27,607 SF
FUTURE DEVELOPMENT
LOT M
31,838 SF
FUTURE DEVELOPMENT
LOT O
18,951 SF
LOT L
33,284 SF
FUTURE
DEVELOPMENT
FUTURE DEVELOPMENT
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
LOT K
875 SF
WAY
SUTTON
WAY
SUTTON
(FORMER SUTTON WAY)
CENTREVILLE RD
CENTREVILLE ROAD
LANDSBURG COURT
UNDERWOOD WAY
UNDER
WOOD WAY
BLYTHE LANE
WAY
SHAMROCK
MERRIMAC DRIVE
SHAMROCK DRIVE
GOLDSTONE
ROAD
GOLDSTONE
ROAD
PASCOE
WAY
UNDERWOOD WAY
SAUNDERS LANE
LUCKY MINE ALLEY
CROCKER ALLEY
LOT Y
3,246 SF
LOT X
1,127 SF
CREEK
WOLF
WOLF CREEK
CREEK WHITEWATER
CREEK
WHITEWATER
OLYMPIA
CREEK
OLYMPIA
LOT J
10,757 SF
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
BRUNSWICK ROAD
LOT Z
395,519 SF ±
CREEK
LOT B
132,105 SF ±
LOT C 157,183 SF ±
DORSEY DRIVE
GOLDEN GATE
TERRACE
LOT U
26,119 SF
CREEK
584,235 SF
LOT D
LOT I
13,255 SF
IDAHO MARYLAND ROAD
FUTURE DEVELOPMENT
LOT Q
31,688 SF
OPEN
SPACE
OPEN SPACE
WOLF
BERRY
LANE
Item # 8.
4,731 SF
LOT 123
4,663 SF
LOT 122
5,663 SF
LOT 124
5,386 SF
LOT 121
123,327 SF
LOT W
SHEET 4 OF 11
BEING A PORTION OF SECTION 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" =
WAY
SUTTON
BERRY
LANE
ROAD
CENTREVILLE
W A Y
S U T T O N
SEE SHEET 5
FUTURE DEVELOPMENT
60'
(FORMERLY SUTTON WAY)
SEE SHEET 7
LOT Y
3,261 SF
LOT X
1,127 SF
APN 009-540-60
VTR QUAIL RIDGE LP
OLYMPIA WOLF CREEK
CREEK CREEK WHITEWATER
SEE SHEET 5
WAY
SUTTON
CENTREVILLE RD
DETAIL "A"
LOT A 134,379 SF ±
LOT D
586,138 SF
LOT D
584,235 SF
LOT D
584,235 SF
LOT A
134,379 SF ±
LOT W
123,738 SF ±
LOT D
586,138 SF ± GOLDSTONE ROAD
LOT A 134,379 SF ±
514,812 SF
LOT V
FUTURE DEVELOPMENT
175,599 SF
LOT S
WITNESS CORNER DETAIL
LOT Z
395,519 SF
DETAIL "B"
Item # 8.
6,720 SF
LOT 47
4,869 SF
LOT 44
5,562 SF
LOT 43
5,068 SF
LOT 19
4,500 SF
LOT 21
4,870 SF
LOT 20
5,191 SF
LOT 27
6,287 SF
LOT 35
5,022 SF
LOT 34
4,650 SF
LOT 40
5,836 SF
LOT 38
6,899 SF
LOT 28
4,650 SF
LOT 41
33,259 SF
LOT G
5,491 SF
LOT 42
4,790 SF
LOT 39
6,044 SF
LOT 37
33,397 SF
LOT R
4,499 SF
LOT 22
4,500 SF
LOT 23
4,499 SF
LOT 24
5,166 SF
LOT 26
5,218 SF
LOT 25
4,430 SF
LOT 33
4,551 SF
LOT 30
4,580 SF
LOT 31
5,210 SF
LOT 29
5,386 SF
LOT 121
6,005 SF
LOT 36
584,140 SF
LOT D
4,590 SF
LOT 32
132,779 SF
LOT B
SHEET 5 OF 11
WAY
UNDERWOOD
COURT
LANDSBURG
SHAMROCK
DRIVE
SEE SHEET 6
SEE SHEET 9
SEE SHEET 4
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 60'
WAY SUTTON
SEE SHEET 6
SEE SHEET 6
FUTURE
DEVELOPMENT
WOLF CREEK CREEK WHITEWATER
WOLF CREEK
SEE SHEET 4
LOT 121
LOT 122
LOT 123
44,211 SF
LOT P
167,076 SF
LOT H
LOT A
SEE SHEET 7
134,379 SF ± GOLDSTONE ROAD
WITNESS CORNER DETAIL
Item # 8.
5,057 SF
LOT 68
6,720 SF
LOT 47
4,736 SF
LOT 58
4,500 SF
LOT 50
5,907 SF
LOT 51
5,063 SF
LOT 49
6,621 SF
LOT 46
5,368 SF
LOT 52
6,395 SF
LOT 54
4,869 SF
LOT 44
8,913 SF
LOT 45
5,562 SF
LOT 43
4,973 SF
LOT 53
9,480 SF
LOT 48
4,657 SF
LOT 56
4,860 SF
LOT 57
4,870 SF
LOT 55
4,993 SF
LOT 63
5,128 SF
LOT 62
4,568 SF
LOT 59
4,975 SF
LOT 64
5,755 SF
LOT 61
4,649 SF
LOT 66
6,261 SF
LOT 67
4,501 SF
LOT 60
5,068 SF
LOT 19
5,012 SF
LOT 18
5,699 SF
LOT 10
5,003 SF
LOT 17
7,393 SF
LOT 9
5,121 SF
LOT 16
4,934 SF
LOT 15
5,059 SF
LOT 14
4,500 SF
LOT 21
4,870 SF
LOT 20
4,929 SF
LOT 12
4,568 SF
LOT 6
4,970 SF
LOT 1
4,613 SF
LOT 7
4,586 SF
LOT 5
4,524 SF
LOT 4
4,712 SF
LOT 3
4,537 SF
LOT 2
4,822 SF
LOT 8
4,650 SF
LOT 40
4,650 SF
LOT 41
33,259 SF
LOT G
5,491 SF
LOT 42
4,790 SF
LOT 39
4,499 SF
LOT 22
4,500 SF
LOT 23
4,499 SF
LOT 24
5,218 SF
LOT 25
5,051 SF
LOT 13
134,380 SF
LOT A
5,252 SF
LOT 11
4,952 SF
LOT 65
UNDERWOOD
WAY
SHAMROCK DRIVE
WAY WAY
BLYTHE LANE
UNDERWOOD
SUTTON
MERRIMAC WAY
SEE SHEET 5
SHEET 6 OF 11
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 60'
LOT G
33,259 SF
LOT K
875 SF ±
SEE SHEET 9
FUTURE DEVELOPMENT
SEE SHEET 5
SEE SHEET 5
SEE SHEET 9
584,235 SF
LOT D
584,235 SF
LOT D
584,235 SF
LOT D
31,838 SF
LOT M
5,057 SF
LOT 68 52,967 SF
LOT F
LOT K
875 SF ±
1"=20' BRUNSWICK ROAD
LOT B
132,105 SF ±
LOT A
134,379 SF
LOT D
586,138 SF
LOT 23
4,500 SF
LOT 42
5,491 SF
LOT L
33,284 SF
WITNESS CORNER DETAIL
1"=60'
LOT 7
LOT 6
LOT 8
LOT 5
LOT 4
Item # 8.
4,894 SF
LOT 93
4,861 SF
LOT 118
5,295 SF
LOT 113
4,708 SF
LOT 96
4,501 SF
LOT 99
5,386 SF
LOT 102
6,659 SF
LOT 105
5,307 SF
LOT 106
4,757 SF
LOT 103 5,897 SF
LOT 115
4,533 SF
LOT 97
6,213 SF
LOT 101
5,307 SF
LOT 108
6,035 SF
LOT 109
5,399 SF
LOT 110
5,262 SF
LOT 114
3,909 SF
LOT 94
4,501 SF
LOT 100
4,817 SF
LOT 119
5,415 SF
LOT 112
6,331 SF
LOT 116
4,501 SF
LOT 98
4,448 SF
LOT 95
4,603 SF
LOT 104
4,750 SF
LOT 107
5,415 SF
LOT 111
4,683 SF
LOT 120
4,734 SF
LOT 117
167,076 SF
LOT H
395,517 SF
LOT Z
514,812 SF
LOT V
SHAMROCK DRIVE
SHEET 7 OF 11
PASCOE
WAY
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 60'
GOLDSTONE ROAD
SEE SHEET 4
SEE SHEET 9
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
LOT S
175,599 SF
LOT T
53,194 SF
LOT H
167,076 SF
SEE SHEET 8
SEE SHEET 9
LOT C
157,183 SF ±
CREEK
WHITEWATER
SEE SHEET 5
SEE SHEET 8
LOT A
134,379 SF ±
SUTTON WAY
LOT U
26,119 SF
WITNESS CORNER DETAIL
OPEN
SPACE
Item # 8.
53,194 SF
LOT T
175,599 SF
LOT S
5,386 SF
LOT 102
5,307 SF
LOT 106
4,757 SF 6,213 SF LOT 103 LOT 101
5,307 SF
LOT 108
6,035 SF
LOT 109
5,399 SF
LOT 110
4,501 SF
LOT 100
5,415 SF
LOT 112
4,603 SF
LOT 104
4,750 SF
LOT 107
5,415 SF
LOT 111
5,386 SF
LOT 121
514,812 SF
LOT V
SHEET 8 OF 11
PASCOE WAY
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 60'
GOLDSTONE ROAD
SEE SHEET 4
SEE SHEET 7
FUTURE
DEVELOPMENT
LOT C
157,183 SF
FUTURE
DEVELOPMENT
LOT Z
395,519 SF
LOT Z
395,519 SF
LOT Z
395,519 SF
LOT A
134,379 SF
SUTTON WAY
SEE SHEET 7
OLYMPIA CREEK
FUTURE
DEVELOPMENT
LOT U
26,119 SF
SUTTON WAY
1"=20' GOLDSTONE ROAD
WITNESS CORNER DETAIL
OPEN
SPACE
OPEN
SPACE
OPEN SPACE
Item # 8.
5,831 SF
LOT 92
5,411 SF
LOT 91
5,466 SF
LOT 90
5,549 SF
LOT 89
5,299 SF
LOT 88
5,371 SF
LOT 87
5,443 SF
LOT 86
5,516 SF
LOT 85
5,588 SF
LOT 84
5,656 SF
LOT 83
4,820 SF
LOT 82
4,985 SF
LOT 81
8,026 SF
LOT 80
8,144 SF
LOT 79
8,050 SF
LOT 78
6,898 SF
LOT 77
5,132 SF
LOT 74
5,940 SF
LOT 75
5,272 SF
LOT 72
4,977 SF
LOT 71
4,799 SF
LOT 73
4,805 SF
LOT 70
4,499 SF
LOT 69
5,057 SF
LOT 68
4,894 SF
LOT 93
5,486 SF 4,861 SF LOT 76 LOT 118
5,295 SF
LOT 113
4,708 SF
LOT 96
4,501 SF
LOT 99
5,386 SF
LOT 102
6,659 SF
LOT 105
5,307 SF
LOT 106
4,757 SF
LOT 103 5,897 SF
LOT 115
4,533 SF
LOT 97
5,307 SF
LOT 108
6,035 SF
LOT 109
5,399 SF
LOT 110
5,262 SF
LOT 114
3,909 SF
LOT 94
4,501 SF
LOT 100
4,817 SF
LOT 119
5,415 SF
LOT 112
6,331 SF
LOT 116
4,501 SF
LOT 98
4,448 SF
LOT 95
4,603 SF
LOT 104
4,750 SF
LOT 107
5,415 SF
LOT 111
4,683 SF
LOT 120
4,734 SF
LOT 117
167,076 SF
LOT H
52,967 SF
LOT F
395,517 SF
LOT Z
134,380 SF
LOT A
157,183 SF
LOT C
94,528 SF
LOT E
SHEET 9 OF 11 UNDERWOOD WAY
SAUNDERS LANE SHAMROCK DRIVE
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 60'
SEE SHEET 7
SUTTON WAY
SEE SHEET 6 BRUNSWICK ROAD
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
LOT N
27,607 SF
LOT M
31,838 SF
LOT O
18,951 SF
LOT P
44,211 SF
LOT Q
31,688 SF
SEE SHEET 7
LOT H
167,076 SF
LOT H
167,076 SF
LOT H
171,973 SF
LUCKY MINE ALLEY
LUCKY MINE
ALLEY CROCKER ALLEY
LOT Z
94,528 SF
LOT E
94,528 SF
SEE SHEET 5
LOT A
134,379 SF
10,757 SF
SAUNDERS LANE
1"=20'
LOT I ALLEY
13,255 SF SHAMROCK DRIVE
1"=20'
CROCKER ALLEY
WITNESS CORNER DETAIL
OPEN
SPACE
LOT J
LUCKY MINE
Item # 8.
5,836 SF
LOT 38
6,044 SF
LOT 37
4,430 SF
LOT 33
5,831 SF
LOT 92
5,411 SF
LOT 91
5,466 SF
LOT 90
5,549 SF
LOT 89
5,299 SF
SHEET 10 OF 11
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 40'
FUTURE
DEVELOPMENT
LOT P
44,211 SF
FUTURE
DEVELOPMENT
LOT Q
31,688 SF
FUTURE
DEVELOPMENT
LOT R
33,397 SF
FUTURE
DEVELOPMENT
FUTURE
DEVELOPMENT
LOT M
31,838 SF
FUTURE
DEVELOPMENT
LOT O
18,951 SF
FUTURE
DEVELOPMENT
LOT N
27,607 SF
LOT I
13,255 SF UNDERWOOD WAY
SAUNDERS LANE
LUCKY MINE ALLEY CROCKER ALLEY
LUCKY MINE ALLEY SHAMROCK DRIVE
WAY
SUTTON
MERRIMAC WAY UNDERWOOD WAY UNDERWOOD WAY
COURT
LANDSBURG
WAY
SUTTON SHAMROCK DRIVE
Item # 8.
SHEET 11 OF 11
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" = 40'
Item # 8.
SHEET 1 OF 4
BEING PORTION OF SECTION 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024
NOTARY ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA, COUNTY OF __________________
On ______________, before me, __________________, Notary Public, personally appeared _______________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature Printed Name
My Registration Number: and Expires on:
My Principal Place of Business is: county.
BEING DIVISION OF LOTS "S", "T", AND "U" ,PER FINAL MAP NO 18PLN-45, LOMA RICA RANCH, PHASE 1,
FILED IN BOOK __ OF SUBDIVISIONS AT PAGE ___, O.R.N.C.
Item # 8.
3,420 SF
LOT 17
2,550 SF
LOT 4
5,041 SF
LOT 20
3,463 SF
LOT 23
3,415 SF
LOT 21
3,155 SF
LOT 22
3,150 SF
LOT 18
3,463 SF
LOT 19
4,622 SF
LOT 11
5,754 SF
LOT 13
3,876 SF
LOT 14
4,246 SF
LOT 15
4,619 SF
LOT 9
3,542 SF
LOT 12
5,246 SF
LOT 6
5,607 SF
LOT 5
3,684 SF
LOT 3
4,889 SF
LOT 7
5,168 SF
LOT 16
4,336 SF
LOT 10
4,142 SF
LOT 8
2,698 SF
LOT A
3,551 SF
LOT C
6,347 SF
LOT 2
4,236 SF
LOT 1
6,347 SF
SHAMROCK
SHEET 2 OF 4
BEING PORTION OF SECTION 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" =
BEING DIVISION OF LOTS "S", "T", AND "U" ,PER FINAL MAP NO 18PLN-45, LOMA RICA RANCH, PHASE 1,
FILED IN BOOK __ OF SUBDIVISIONS AT PAGE ___, O.R.N.C.
40'
DRIVE
SUTTON WAY
GOLDSTONE ROAD
SEE SHEET 3
SUTTON WAY GOLDSTONE ROAD
6,347 SF
LOT 2
796 SF
LOT B
WITNESS CORNER DETAIL
4,777 SF
LOT 24
1"=20'
Item # 8.
3,420 SF
LOT 25
3,457 SF
LOT 27
4,777 SF
LOT 24
3,457 SF
LOT 31
3,420 SF
LOT 29
5,042 SF
LOT 28
3,150 SF
LOT 26
3,150 SF
LOT 30
3,454 SF
LOT 56
3,419 SF
LOT 58 3,149 SF
LOT 59
3,672 SF
LOT 52
3,506 SF
LOT 51
5,016 SF
LOT 40
3,500 SF
LOT 41
3,220 SF
LOT 42
4,924 SF
LOT 57
4,981 SF
LOT 48
5,008 SF
LOT 50
4,901 SF
LOT 53
4,852 SF
LOT 36
3,503 SF
LOT 49
3,421 SF
LOT 54 3,151 SF
LOT 55
3,452 SF
LOT 60
3,496 SF
LOT 43
3,496 SF
LOT 44 3,220 SF
LOT 45 3,504 SF
LOT 46 4,986 SF
LOT 47
2,567 SF
LOT E
3,150 SF
LOT 38
3,420 SF
LOT 37 4,336 SF
LOT 39
2,869 SF
LOT D
5,170 SF
LOT 32
2,653 SF
LOT F
3,458 SF
LOT 35
3,150 SF
LOT 34
3,420 SF
LOT 33
SHEET 3 OF 4 GOLDSTONE ROAD
PASCOE WAY
SEE SHEET 2
BEING PORTION OF SECTION 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" =
BEING DIVISION OF LOTS "S", "T", AND "U" ,PER FINAL MAP NO 18PLN-45, LOMA RICA RANCH, PHASE 1,
FILED IN BOOK __ OF SUBDIVISIONS AT PAGE ___, O.R.N.C.
40'
WITNESS CORNER DETAIL
3,551 SF
LOT C
Item # 8.
SHEET 4 OF 4
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024
Item # 8.
SHEET 1 OF 4
BEING PORTION OF SECTION 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024
NOTARY ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA, COUNTY OF __________________
On ______________, before me, __________________, Notary Public, personally appeared _______________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature Printed Name
My Registration Number: and Expires on:
My Principal Place of Business is: county.
BEINGDIVISIONOF LOTS"L", "M", "N", "O", "P", "Q", AND "R" PER FINALMAP NO 18PLN-45, LOMA RICA RANCH, PHASE 1,
RECORDED IN BOOK __ OF SUBDIVISIONS AT PAGE ___, O.R.N.C.
Item # 8.
5,461 SF
LOT 19
4,506 SF
LOT 21
4,078 SF
LOT 23
4,839 SF
LOT 24
4,720 SF
LOT 20
4,307 SF
LOT 17
4,380 SF
LOT 16
4,804 SF
LOT 18
4,293 SF
LOT 13 4,776 SF
LOT 12
4,251 SF
LOT 14
4,848 SF
LOT 9
4,463 SF
LOT 11 4,275 SF
LOT 10
4,930 SF
LOT 15
4,460 SF
LOT 1
4,502 SF
LOT 8
3,956 SF
LOT 7
3,956 SF
LOT 6
4,316 SF
LOT 5
4,093 SF
LOT 4
4,042 SF
LOT 3
3,960 SF
LOT 2
5,113 SF
LOT A
4,350 SF
LOT 22
5,113 SF
LOT A
SUTTON WAY
SHEET 2 OF 4 SHAMROCK DRIVE
CROCKER
BEING PORTION OF SECTION 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" =
BEING DIVISION OF LOTS "L", "M", "N", "O", "P", "Q", AND "R" PE FINAL MAP NO 18PLN-45, LOMA RICA RANCH, PHASE 1,
RECORDED IN BOOK __ OF SUBDIVISIONS AT PAGE ___, O.R.N.C. 40'
MERRIMAC WAY
UNDERWOOD WAY
SAUNDERS LANE UNDERWOOD WAY SHAMROCK DRIVE
WITNESS CORNER DETAIL
LOT 1 (1)
LOT 2 (1)
LOT 62 (1) LOT 55 (1)
LOT G (1)
LOT 25
(SEE SHEET 3)
LOT 33
(SEE SHEET 3)
LOT 68 (1)
LOT 69 (1)
LOT 70 (1)
LOT 71 (1)
LOT 72 (1)
LOT 73 (1)
LOT 74 (1)
LOT 92 (1)
LOT 91 (1)
LOT 90 (1)
LOT 88 (1)
LOT 87 (1)
LOT C (1)
LOT I (1)
LUCKY MINE ALLEY
ALLEY
LOT C (1)
LOT C (1) LOT C (1)
1"=20'
SAUNDERS LANE CROCKER
ALLEY
Item # 8.
3,870 SF
LOT 28 3,870 SF
LOT 27 3,870 SF
LOT 26
4,138 SF
LOT 31 3,865 SF
LOT 30 3,870 SF
LOT 29
3,788 SF
LOT 37 3,790 SF
LOT 36 3,788 SF
LOT 35
4,344 SF
LOT 42
3,788 SF
LOT 34 4,218 SF
LOT 41
3,789 SF
4,472 SF LOT 33 LOT 40
4,088 SF
LOT 39 3,793 SF
LOT 38
4,352 SF
LOT 32
4,336 SF
LOT 25
4,529 SF
LOT 43 4,145 SF
LOT 44
4,154 SF
LOT 45
4,132 SF
LOT 46
4,110 SF
LOT 47 4,136 SF
LOT 48 4,141 SF
LOT 49
4,050 SF
LOT 50
3,870 SF
LOT B
SUTTON WAY
SHEET 3 OF 4 SHAMROCK DRIVE
LUCKY MINE ALLEY
BEING PORTION OF SECTION 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024 SCALE 1" =
BEING DIVISION OF LOTS "L", "M", "N", "O", "P", "Q", AND "R" PE FINAL MAP NO 18PLN-45, LOMA RICA RANCH, PHASE 1,
RECORDED IN BOOK __ OF SUBDIVISIONS AT PAGE ___, O.R.N.C. 40'
LANDSBERG COURT UNDERWOOD WAY
WITNESS CORNER DETAIL
LOT 15
(SEE SHEET 2)
LOT 24
(SEE SHEET 2)
LOT 37 (1)
LOT 38 (1)
LOT 28 (1) LOT 29 (1)
LOT 30 (1)
LOT 31 (1)
LOT 32 (1)
LOT 33 (1)
LOT H (1)
LOT J (1)
Item # 8.
SHEET 4 OF 4
BEING A PORTION OF SECTIONS 24 & 25, TOWNSHIP 16 NORTH, RANGE 8 EAST, M.D.B. & M.
WITHIN THE INCORPORATED CITY OF GRASS VALLEY, COUNTY OF NEVADA, STATE OF CALIFORNIA NOVEMBER, 2024
Item # 8.
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
ENGINEERING DIVISION
CITY OF GRASS VALLEY
125 East Main Street
Grass Valley, CA 95945
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY
DOCUMENTARY TRANSFER TAX $____-0-_____ GC 6103
______ COMPUTED ON FULL VALUE OF PROPERTY CONVEYED
______ OR COMPUTED ON FULL VALUE LESS LIENS AND
ENCUMBRANCES REMAINING AT TIME OF SALE
___________________________________________________
SIGNATURE OF DECLARANT OR AGENT DETERMINING TAX
SUBDIVISION IMPROVEMENT AGREEMENT
This Subdivision Improvement Agreement is made and entered into this _____ day of __________, 2024, by and between the CITY of Grass Valley, a municipal corporation, hereinafter referred to as “CITY,” and GVC Property 18, a limited liability company, hereinafter referred to as “SUBDIVIDER.”
RECITALS
A. SUBDIVIDER has presented to the CITY a final map of a proposed subdivision of land located within the corporate limits of the CITY that has been prepared in accordance with the Subdivision Map Act of the State of California, the subdivision ordinances of the CITY, and the tentative map of the Subdivision, 18PLN-45, previously approved by the CITY Council on XXXX date.
B. The proposed subdivision of land is commonly known and described as Loma Rica Ranch, and is hereinafter referred to as the “Subdivision” or the “Project.” C. SUBDIVIDER has requested approval of the final map prior to the construction and completion of the public improvements, including, but not limited to streets, highways, public ways, sidewalks, curbs, gutters, public utility facilities, storm drainage facilities, and drainage in or appurtenant to the Subdivision, and other public improvements that are required by the Subdivision Map Act, the subdivision ordinances of the CITY, the tentative map (and approvals given in connection therewith), and final grading plan, if any, approved by the CITY. The foregoing improvements are hereinafter referred to as “the Required Improvements.”
D. Pursuant to Government Code section 66462 and the applicable provisions of the Subdivision Map Act, SUBDIVIDER and the CITY enter into this Agreement for the timely construction and completion of the Required Improvements and the furnishing of the security therefore, acceptable to the City Engineer and City Attorney, for the Project.
E. SUBDIVIDER’s execution of this Agreement and the provision of the security are made in consideration of the CITY’s approval of the final map for the Project.
NOW, THEREFORE, in consideration of the foregoing, the covenants and terms herein contained and for other good and valuable consideration, the receipt of which is hereby acknowledged, the parties hereby agree as follows:
Item # 8.
1. PERFORMANCE OF WORK
SUBDIVIDER agrees to furnish, construct and install at SUBDIVIDER’s own expense the Required Improvements as shown on the plans and specifications of the Subdivision, a copy of which is on file in the office of the City Engineer and is identified as Grading Permit 18-04, and is incorporated herein by reference, along with any changes or modifications as may be required by the City Engineer or the City Engineer’s designee (hereinafter “City Engineer”) due to errors, omissions, or changes in conditions. The plans and specifications of the Required Improvements may be modified by the SUBDIVIDER as the development progresses, subject to the prior written approval of the City Engineer. The total estimated cost of the Required Improvements, as determined by the project engineer, is One Million Four Hundred Thousand Dollars ($1,400,000.00).
SUBDIVIDER is prohibited from commencing work on any improvement unless and until all plans and specifications for such improvement have been submitted to and approved by the City Engineer, or his or her designee. Approval by the City Engineer shall not relieve SUBDIVIDER from ensuring that all Public Improvements conform to all other requirements and standards set forth in this Agreement.
All of the work on the Required Improvements is to be done at the places, of the materials, and in the manner and at the grades, all as shown upon the approved plans and specifications and the City’s Improvement Standards and Specifications, to the satisfaction of the City Engineer.
2. INJURY TO PUBLIC IMPROVEMENTS, PUBLIC PROPERTY OR PUBLIC UTILITIES SUBDIVIDER shall replace or repair, or have replaced or repaired, all public improvements, public utility facilities, and surveying or subdivision monuments which are destroyed or damaged in the performance of any work under this Agreement. SUBDIVIDER shall bear the entire cost of replacement or repairs of any and all public or private utility property damaged or destroyed in the performance of any work done under this Agreement, whether such property is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by the CITY or any public or private utility corporation or by any combination of such owners. Any repair or replacement shall be to the satisfaction of the City Engineer.
3. INSPECTION
SUBDIVIDER shall, at all times, maintain proper facilities and safe access for inspection of the public improvements by the CITY and to the shops wherein any work is in preparation. Upon completion of the work, the SUBDIVIDER must request a final inspection by the City Engineer or the City Engineer’s representative. If the City Engineer or the designated representative determine that the work has been completed in accordance with this Agreement, then the City Engineer shall certify the completion of the public improvements to the City Council. No improvements shall be finally accepted unless all aspects of the work have been inspected and determined to have been completed in accordance with the Improvement Plans and City standards. SUBDIVIDER shall bear all costs of plan check, inspection and certification.
4. OBLIGATION TO WARN PUBLIC DURING CONSTRUCTION
Until final acceptance of the Required Improvements by the City Council, SUBDIVIDER shall give good and adequate warning to the public of each and every dangerous condition existing in said improvements, and will take reasonable actions to protect the public from such dangerous condition.
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5. SUPERINTENDENCE BY SUBDIVIDER
SUBDIVIDER shall require each contractor and subcontractor to have a competent foreman on the job at all times when that contractor or subcontractor, or any employee or agent thereof, is performing work on the Required Improvements. In addition, SUBDIVIDER shall maintain an office with a telephone and SUBDIVIDER or a person authorized to make decisions and to act for SUBDIVIDER in SUBDIVIDER’s absence shall be available on the job site within three (3) hours of being called at such office by the CITY during the hours of 9:00 A.M. through 5:00 P.M., Monday through Friday, or any other day or time when work is being performed on the Required Improvements.
6. WORK; TIME FOR COMMENCEMENT AND PERFORMANCE
Work on the Required Improvements must be commenced by the SUBDIVIDER on or before the ______ day of ____________, _______ and Work on the Required Improvements shall be completed on or before the _____ day of _______________, _____; provided, however, that the Required Improvements shall not be deemed to be completed until accepted in writing by the CITY.
Time is of the essence of this Agreement. The dates for commencement and completion of the Required Improvements may not be extended, except as provided in this paragraph. The City Engineer may extend the dates for a maximum of one hundred and eighty (180) days due to delays in the work actually caused by inclement weather, riots, strikes, lockouts, fires, earthquakes, floods and conditions resulting therefrom, or for other reason beyond the control of the SUBDIVIDER. Extension of the dates for any other cause or beyond one hundred and eighty (180) days shall be made only by the City Council.
Extensions shall be granted only upon a showing of good cause by the SUBDIVIDER. The City Council or City Engineer, as appropriate, shall be the sole and final judge as to whether good cause has been shown to entitle the SUBDIVIDER to an extension.
Requests for extension of the commencement and/or completion date shall be in writing and delivered to the CITY in the manner hereinafter specified for service of notices prior to the commencement and/or completion date. An extension of time, if any, shall be granted only in writing, and an oral extension shall not be valid or binding on the CITY.
In the event the CITY extends the time of commencement and/or completion of the Required Improvements, such extension may be granted without notice by the CITY to the SUBDIVIDER’s surety, and shall in no way release any guarantee or security given by the SUBDIVIDER pursuant to this Agreement, or relieve or release those providing an improvement security pursuant to this Agreement.
The surety or sureties, if any, in executing the securities shall be deemed to have expressly agreed to any such extension of time.
In granting any extension of time, the CITY may require new or amended improvement security in amounts increased to reflect increases in the costs of constructing the Required Improvements or impose other conditions to protect its interests and ensure the timely completion of the Required Improvements.
7. UTILITIES
SUBDIVIDER shall assume all costs for utility and cable television undergrounding and/or relocation which is not the responsibility of the cable television, gas, electric, telephone, or other utility company under the terms of the franchises with the CITY or otherwise imposed upon the utility companies by law.
SUBDIVIDER shall provide utility services, including water, power, gas, and telephone service to serve each parcel, lot, or unit of land within the Project in accordance with all applicable federal, state, and
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local laws, rules, and regulations, including, but not limited to, the regulations, schedules and fees of the utilities or agencies providing such services.
8. IMPROVEMENT SECURITY
Concurrently with the execution of this Agreement, the SUBDIVIDER shall provide a faithful performance security to secure faithful performance of this Agreement (the “faithful performance” security). SUBDIVIDER shall also provide a payment security to secure payment to the contractor, subcontractors and to persons renting equipment or furnishing labor or materials to them for the work (the “payment security”) and shall secure the obligations set forth in Title 15 (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code of the State of California.
The total amount of the faithful performance and payment security shall be equal to the cost of the remaining improvements ($1,400,000) plus twenty five percent (25%), in the total amount of One Million Seven Hundred and Fifty Thousand Dollars ($1,750,000.00).
SUBDIVIDER shall also file with this Agreement a “guarantee and warranty security” in the amount of ten percent (10%) of the total estimated cost of the Required Improvements, One Hundred Forty Thousand Dollars and zero cents ($140,000.00), to guarantee and warrant the Required Improvements for a period of one year following their completion and acceptance against any defective work or labor done, or defective materials furnished.
All required securities shall be in a form approved by the City Attorney. Any bonds submitted as security pursuant to this section shall be executed by a surety company authorized to transact a surety business in the State of California with a rating by A.M. Best of no less than A:VII or as approved by the City Attorney. These bonds shall be furnished on the forms enclosed following this Agreement and shall be satisfactory to the CITY. The bonds shall be obtained from a responsible corporate surety (or sureties) acceptable to the CITY, which is licensed by the State of California to act as surety upon bonds and undertakings and which maintains in this State at least one office for the conduct of its business. The surety (or sureties) shall furnish reports as to its financial condition from time to time as requested by the CITY. The premiums for said bonds shall be paid by SUBDIVIDER.
Any bonds submitted as security pursuant to this section shall be furnished by companies who are authorized and licensed by the Insurance Commissioner as “admitted surety insurers.” Bonds must be approved by CITY. Before approving the proposed surety and in order to assess the sufficiency of the Surety, the Surety shall provide the CITY with an original of a certificate from the clerk of Nevada County that the certificate of authority of the insurer has not been surrendered, revoked, canceled, annulled, or suspended or, in the event that it has, that renewed authority has been granted.
No change, alteration, or addition to the terms of this Agreement or the plans and specifications incorporated herein shall in any manner affect the obligation of the sureties, except as otherwise provided by the Subdivision Map Act.
The securities shall be irrevocable, shall not be limited as to time (except as to the one-year guarantee and warranty period) and shall provide that they may be released, in whole or part, only upon the written approval of the City Engineer and as provided in paragraph 11. All securities provided pursuant to this Agreement shall expressly obligate the surety for any extension of time authorized by the CITY for SUBDIVIDER’s completion of the Required Improvements, whether or not the surety is given notice of such an extension by the CITY.
The Attorney-in-Fact (resident agent) who executes the securities on behalf of the surety company must attach a copy of his/her Power of Attorney as evidence of his authority. A notary shall acknowledge the power as of the date of the execution of the surety bond that it covers. Page 92 Item # 8.
9. RELEASE OF SECURITY
Any unused portion of the guarantee and warranty security may be released one year after acceptance of the Required Improvements by the City Council. The amount to be released shall first be reduced by the amount deemed necessary by the CITY to correct any defects in the Required Improvements that are known or believed by the CITY to exist at the end of the guarantee and warranty period.
The payment security may be released thirty-five (35) days after passage of the time within which claims of lien are required to be recorded pursuant to Article 3 of Chapter 2 of Title 15 of Part 4 of Division 3 of the Civil Code (commencing with Section 3114), but in no event shall such security be released prior to one hundred and twenty (120) days after acceptance of the Required Improvements by the City Council. The amount to be released shall first be reduced by the total of all claims on which an action has been filed and notice thereof given in writing to the CITY. The CITY expressly may require the surety not to release the amount of security deemed necessary by CITY to assure payment of reasonable expenses and fees, including reasonable attorney’s fees.
The faithful performance security may be released upon acceptance of the Required Improvements by the City Council.
The SUBDIVIDER shall pay to the CITY all fees imposed in connection with the construction and inspection of the Required Improvements. These fees must be paid in full prior to the CITY’s acceptance of the Required Improvements. The fees referred to above are not necessarily the only CITY fees, charges or other costs that have been, or will be, imposed on the Subdivision and its development, and this Agreement shall in no way exonerate or relieve the SUBDIVIDER from paying such other applicable fees, charges, and/or costs.
10. DEFENSE, INDEMNIFICATION AND HOLD HARMLESS
The SUBDIVIDER shall defend, indemnify, and hold harmless the CITY, its officers, employees, agents, and elective and appointive boards from any and all claims, losses, damages, including property damage, personal injury, including death, costs, including attorney fees, litigation costs, and liability of any kind or nature directly or indirectly arising out of or in any way connected with performance under this Agreement and/or the construction of the Required Improvements by the SUBDIVIDER, contractor or any subcontractor, or of any person directly or indirectly employed by, or acting as agent for the SUBDIVIDER, contractor or any subcontractor, save and except those matters arising from the sole, active negligence of the CITY.
This defense, indemnification and hold harmless provision shall extend to claims, losses, damage, injury, costs, including attorney fees, and liability for injuries occurring after completion of the construction of the Required Improvements as well as during construction, and shall apply regardless of whether or not the CITY has prepared, supplied or approved the plans and/or specifications for the Required Improvements or has inspected or accepted the same. Acceptance of insurance required under this Agreement shall not relieve SUBDIVIDER from liability under this defense, indemnification and hold harmless provision. SUBDIVIDER’s obligation to indemnify shall survive the expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by CITY.
It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
The parties intend that this provision shall be broadly construed to effectuate its purpose.
Item # 8.
11. ENVIRONMENTAL WARRANTY
Prior to the acceptance of any dedications or improvements by the CITY, SUBDIVIDER shall certify and warrant that: neither the property to be dedicated nor SUBDIVIDER are in violation of any environmental law and neither the property to be dedicated nor the SUBDIVIDER are subject to any existing, pending, or threatened investigation by any federal, state or local governmental authority under or in connection with any environmental law. Neither SUBDIVIDER nor any third party will use, generate, manufacture, produce, or release, on, under, or about the property to be dedicated, any hazardous substance, except in compliance with all applicable environmental laws. SUBDIVIDER has not caused or permitted the release of, and has no knowledge of the release or presence of, any hazardous substance on the property to be dedicated or the migration of any hazardous substance from or to any other property adjacent to, or in the vicinity of, the property to be dedicated. SUBDIVIDER’s prior and present use of the property to be dedicated has not resulted in the release of any hazardous substance on the property to be dedicated. SUBDIVIDER shall give prompt written notice to the CITY at the address set forth herein of:
a. Any proceeding or investigation by any Federal, State or local governmental authority with respect to the presence of any hazardous substance on the property to be dedicated or the migration thereof from or to any other property adjacent to, or in the vicinity of, the property to be dedicated;
b. Any claims made or threatened by any third party against the CITY or the property to be dedicated relating to any loss or injury resulting from any hazardous substance; and c. SUBDIVIDER’s discovery of any occurrence or condition on any property adjoining or in the vicinity of the property to be dedicated that could cause the property to be dedicated or any part thereof to be subject to any restrictions on its ownership, occupancy, use for the purpose for which it is intended, transferability, or suit under any environmental law.
As used in this Agreement, the term “hazardous substance” includes any hazardous or toxic substance or material or waste, including but not limited to all types of gasoline, oil, and other petroleum hydrocarbons, asbestos, radon, polychlorinated biphenols (PCBs), or any other chemical, material, controlled substance, object, condition, waste, living organism or any combination thereof which is or may be hazardous to human health or safety or to the environment due to its radioactivity, ignitability, corrosivity, reactivity, explosivity, toxicity, carcinogenicity, mutageniity, phytotoxicity, infectiousness or other harmful properties of effects, which is now, or in the future becomes, listed, defined or regulated in any manner by any Federal, State, or local City based directly or indirectly upon such properties.
12. SUBDIVIDER’S INSURANCE
SUBDIVIDER shall not commence any work under this Agreement before obtaining, and shall maintain in force at all times during the duration and performance of this Agreement, the policies of insurance specified in this Section. Such insurance must have the written approval of the CITY as to limit, form, and amount, and shall be placed with insurers with an A.M. Best rating of no less than A:VII.
Prior to the execution of this Agreement and prior to the commencement of any work, the SUBDIVIDER shall furnish to the CITY, and the CITY must approve, original certificates of insurance and endorsements effecting coverage for all policies required by the Agreement. SUBDIVIDER shall not allow any contractor or subcontractor to commence work until similar insurance first shall have been so obtained by such contractor or subcontractor and approved by the CITY. Certificates shall be signed by a person authorized by the insurer, or insurers, to bind coverage on their behalf. Certificate of insurance and endorsements shall be on standard Acord, Department of Insurance, and Insurance Services Office Page 94 Item # 8.
approved forms or on forms approved by the CITY. As an alternative to providing the CITY with approved forms of certificates of insurance and endorsements, the SUBDIVIDER may provide complete, certified copies of all required insurance policies, including endorsements, effecting the coverage required by this Section. At any time, at the written request of the CITY, SUBDIVIDER agrees to furnish one or more copies of each required policy including declarations pages, conditions, provisions, endorsements, and exclusions. Such copies shall be certified by an authorized representative of each insurer.
a. No Suspension of Insurance. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, terminated by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY. b. Deductibles. Upon request by the CITY, SUBDIVIDER shall demonstrate financial capability for payment of such deductibles or self-insured retentions. c. Coverages Shall Not Limit Obligations. The requirement as to types, limits, and the CITY’s approval of insurance coverage to be maintained by SUBDIVIDER are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by SUBDIVIDER under the Agreement.
d. Required Limits. SUBDIVIDER and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the term of this Agreement, not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the CITY. The maintenance of SUBDIVIDER and its contractors and subcontractors of the following coverage and limit of insurance is a material element of the Agreement. The failure of SUBDIVIDER or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the CITY as a material breach of this Agreement.
(1) Workers’ Compensation Insurance. SUBDIVIDER shall maintain, during the term of this Agreement, Workers’ Compensation insurance for all of SUBDIVIDER’s employees as required by Labor Code section 3700 of the State of California and Employer’s Liability Act, including Longshoremen’s and Harbor Workers’ Act (“Acts”), if applicable. Employer’s Liability limits shall not be less than one million dollars ($1,000,000) per occurrence. The SUBDIVIDER shall execute a certificate in compliance with Labor Code section 1861, on the form provided in the Contract Documents. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, officials, and employees for losses arising from work falling within the terms of this Agreement. SUBDIVIDER shall indemnify and hold harmless the CITY for any damage resulting to it, including attorney fees, from failure of either SUBDIVIDER or any contractor or subcontractor to take out and maintain such insurance. (2) Commercial General Liability Insurance. SUBDIVIDER shall maintain during the term of this Agreement such commercial general liability insurance as shall insure the CITY, its elective and appointive boards and commissions, officers, agents and employees, SUBDIVIDER and any contractor or subcontractor performing work covered by this Agreement. The insurance shall include, but not be limited to, protection against claims arising from death, bodily or personal injury, or damage to property resulting from actions, failures to act, or operations of SUBDIVIDER, any contractor’s or subcontractor’s operations hereunder, whether such operations are by SUBDIVIDER or any contractor or subcontractor or by anyone directly or indirectly employed by either SUBDIVIDER or
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any contractor or subcontractor. The amount of insurance coverage shall not be less than one million dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) per policy aggregate. As an alternative to the policy aggregate the SUBDIVIDER may have an aggregate limit of one million dollars ($1,000,000) per project apply. Coverage shall be at least as broad as Insurance Services Office “occurrence form CG 00 01 (ed. 10/01)” covering commercial general liability or its equivalent. (3) Endorsements. SUBDIVIDER shall see that the commercial general liability insurance shall include, or be endorsed to include, the following:
(a) Provision or endorsement naming the City of Grass Valley, its officers, employees, agents, boards, commissions, and volunteers as Additional Insureds with respect to liability arising out of the performance of any work under this Agreement. (b) Provision or endorsement stating that insurance is Primary insurance with respect to the CITY, its officers, employees, agents, boards, commissions, and volunteers, to the extent the CITY is an additional insured. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, boards, commissions, and volunteers shall be excess of the SUBDIVIDER’s insurance and shall not contribute with it. (c) Provision or endorsement stating that the SUBDIVIDER’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability (cross-liability). (d) Provision or endorsement stating that any failure to comply with reporting or other provisions of the policies including breaches of representations shall not affect coverage provided to the CITY, its officers, employees, agents, boards, commissions, and volunteers.
13. PREVAILING WAGE
In the event it is determined that the SUBDIVIDER is required to pay prevailing wages for the work performed under this Agreement, the SUBDIVIDER shall pay all penalties and wages as required by applicable law.
14. MAINTENANCE OF PUBLIC IMPROVEMENTS AND LANDSCAPING
The CITY shall not be responsible or liable for the maintenance or care of the Public Improvements until the CITY approves and accepts them. The CITY shall exercise no control over the Public Improvements until accepted. Any use by any person of the Public Improvements, or any portion thereof, shall be at the sole and exclusive risk of the SUBDIVIDER at all times prior to the CITY’s acceptance of the Public Improvements. SUBDIVIDER shall maintain all the Public Improvements in a state of good repair until they are completed by SUBDIVIDER and approved and accepted by the CITY, and until the security for the performance of this Agreement is released. Maintenance shall include, but shall not be limited to, repair of pavement, curbs, gutters, sidewalks, signals, parkways, water mains, and sewers; maintaining all landscaping in a vigorous and thriving condition reasonably acceptable to the CITY; removal of debris from sewers and storm drains; and sweeping, repairing, and maintaining in good and safe condition all streets and street improvements. It shall be SUBDIVIDER’s sole and exclusive responsibility to initiate all maintenance work, but if it shall fail to do so, it shall promptly perform such maintenance work when notified to do so by the CITY. If SUBDIVIDER fails to properly prosecute its maintenance obligation under this section, the CITY may do all work necessary for such maintenance and the cost thereof shall be the responsibility of SUBDIVIDER and its surety under this Agreement. The CITY shall not be
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responsible or liable for any damages or injury of any nature in any way related to or caused by the Public Improvements or their condition prior to acceptance.
15. TITLE TO REQUIRED IMPROVEMENTS
The CITY shall not accept any real property to be dedicated or the Required Improvements unless they are constructed in conformity with the approved plans and specifications, approved modifications, if any, the approved final or parcel map, and City Improvement Standards and Specifications, to the satisfaction of the City Engineer. Until such time as the Required Improvements are accepted by the CITY, SUBDIVIDER shall retain title and shall be responsible for, and bear the risk of loss to, any of the improvements constructed or installed.
Title to and ownership of any real property to be dedicated and the Required Improvements constructed under this Agreement by SUBDIVIDER shall vest absolutely in the CITY upon completion and acceptance in writing of such Required Improvements by CITY. The CITY shall not accept the Required Improvements unless title to the Required Improvements is entirely free from lien. Prior to acceptance, SUBDIVIDER shall supply the CITY with appropriate lien releases, at no cost to and in a form acceptable to the CITY.
16. REPAIR OR RECONSTRUCTION OF DEFECTIVE WORK
If, within a period of one year after final acceptance by the City Council of the Required Improvements, any improvement or part of any improvement furnished and/or installed or constructed, or caused to be installed or constructed by SUBDIVIDER, or any of the work done under this Agreement materially fails to fulfill any of the requirements of this Agreement or the specifications referred to herein, SUBDIVIDER shall without delay and without any cost to CITY, repair, replace or reconstruct any defective or otherwise unsatisfactory part or parts of the improvements. If the SUBDIVIDER fails to act promptly or in accordance with this requirement, or if the exigencies of the situation require repairs or replacements to be made before the SUBDIVIDER can be notified, then the CITY may, at its option, make the necessary repairs or replacements or perform the necessary work, and SUBDIVIDER shall pay to CITY the actual cost of such repairs plus fifteen percent (15%) within thirty (30) days of the date of billing for such work by CITY.
17. SUBDIVIDER NOT AGENT OF CITY
Neither SUBDIVIDER nor any of SUBDIVIDER’s agents, contractors, or subcontractors are or shall be considered to be agents of the CITY in connection with the performance of SUBDIVIDER’s obligations under this Agreement.
18. NOTICE OF BREACH AND DEFAULT
a. The following shall constitute a default under this Agreement:
(1) If SUBDIVIDER refuses or fails to prosecute the work on the Required Improvements, or any part thereof, with such diligence as will ensure its completion within the time specified, or any extension thereof, or fails to complete the Required Improvements within such time;
(2) If SUBDIVIDER should be adjudged a bankrupt, or SUBDIVIDER should make a general assignment for the benefit of SUBDIVIDER’s creditors, or if a receiver should be appointed in the event of SUBDIVIDER’s insolvency; or (3) If SUBDIVIDER or any of SUBDIVIDER’s contractors, subcontractors, agents or employees should violate any of the provisions of this Agreement.
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b. In the event of SUBDIVIDER’s default, SUBDIVIDER shall be deemed to be in breach of this Agreement and the CITY may serve written notice upon SUBDIVIDER and SUBDIVIDER’s surety, if any, of the breach of this Agreement. SUBDIVIDER shall have fifteen (15) days from receipt of written notice by the CITY to cure any default. c. The CITY reserves to itself all remedies available to it at law or in equity for breach of SUBDIVIDER’s obligations under this Agreement. The CITY shall have the right, subject to this section, to draw upon or utilize the appropriate security to mitigate the CITY damages in event of default by SUBDIVIDER. The right of the CITY to draw upon or utilize the security is additional to and not in lieu of any other remedy available to the CITY. It is specifically recognized that the estimated costs and security amounts may not reflect the actual cost of construction or installation of the improvements and, therefore, the CITY’s damages for SUBDIVIDER’s default shall be measured by the cost of completing the required improvements. The sums provided by the improvement security may be used by the CITY for the completion of the public improvements in accordance with the improvement plans and specifications contained herein. The improvement security includes the Payment Security, Faithful Performance Security, Guarantee and Warranty Security, Monument Security and any other improvement security required by Section 10 of this Agreement.
d. In the event of SUBDIVIDER’s default under this Agreement, SUBDIVIDER authorizes the CITY to perform such obligation twenty (20) days after mailing written notice of default to SUBDIVIDER and to SUBDIVIDER’s Surety, if SUBDIVIDER has not cured the default, and agrees to pay the entire cost of such performance by the CITY. e. The CITY may take over the work and prosecute the same to completion, by contract or by any other method the CITY may deem advisable, for the account and at the expense of SUBDIVIDER, and SUBDIVIDER’s Surety shall be liable to the CITY for any excess cost or damages occasioned the CITY thereby; and, in such event, the CITY, without liability for so doing, may take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to SUBDIVIDER as may be on the site of the work and necessary for performance of the work.Failure of SUBDIVIDER to comply with the terms of this Agreement shall constitute consent to the filing by CITY of a notice of violation against all the lots in the Subdivision or to rescind the approval or otherwise revert the Subdivision to acreage.
The remedy provided by this Subsection is in addition to and not in lieu of other remedies available to the CITY. SUBDIVIDER agrees that the choice of remedy or remedies for SUBDIVIDER’s breach shall be within the discretion of the CITY. f. In the event that SUBDIVIDER fails to perform any obligation hereunder, SUBDIVIDER agrees to pay all costs and expenses incurred by the CITY in securing performance of such obligations, including staff time, costs of suit and reasonable attorneys’ fees. g. The failure of the CITY to take an enforcement action with respect to a default, or to declare a breach, shall not be construed as a waiver of that default or breach or subsequent default or breach of SUBDIVIDER.
SUBDIVIDER recognizes that by approval of the final map for Subdivision, the CITY has conferred substantial rights upon SUBDIVIDER, including the right to sell, lease, or finance lots within the Subdivision, and has taken the final act necessary to subdivide the property within the Subdivision. As a result, the CITY will be damaged to the extent of the cost of installation of the improvements by SUBDIVIDER’s failure to perform its obligations under this Agreement, including, but not limited to, SUBDIVIDER’s obligation to complete construction of the improvements by the time established in this Agreement. The CITY shall be entitled to all remedies available to it pursuant to this Agreement and the
Item # 8.
Subdivision Laws in the event of a default by SUBDIVIDER. It is specifically recognized that the determination of whether a reversion to acreage or rescission of the Subdivision constitutes an adequate remedy for default by the SUBDIVIDER shall be within the sole discretion of the CITY.
19. ACCEPTANCE OF IMPROVEMENTS; AS-BUILT OR RECORD DRAWINGS Upon the total or partial acceptance of the Public Improvements by the CITY, SUBDIVIDER shall file with the Recorder’s Office of the County of Nevada a notice of completion for the accepted Public Improvements in accordance with California Civil Code section 3093, at which time the accepted Public Improvements shall become the sole and exclusive property of CITY without payment therefore.
Notwithstanding the foregoing, the CITY may not accept any Public Improvements unless and until SUBDIVIDER provides one (1) set of “as-built” or record drawings or plans to the City Engineer for all such Public Improvements. The drawings shall be certified and shall reflect the condition of the Public Improvements as constructed, with all changes incorporated therein.
20. BUILDING PERMIT SIGN-OFF OR ISSUANCE OF CERTIFICATE OF OCCUPANCY The CITY will not final or sign off as complete any building permit or issue any certificate of occupancy for any building constructed within the Subdivision until and after such time as the CITY accepts the Required Improvements.
21. NOTICES
All notices required under this Agreement shall be in writing, and delivered in person or sent by registered or certified mail, postage prepaid.
Notices required to be given to CITY shall be addressed as follows:
Timothy M. Kiser, PE, City Manager
CITY OF GRASS VALLEY
125 East Main Street
Grass Valley, CA 95945
with a courtesy copy to:
Michael G. Colantuono, City Attorney
Colantuono, Highsmith & Whatley, PC
420 Sierra College Drive, Suite 140
Grass Valley, CA 95945-5091
Notices required to be given to SUBDIVIDER shall be addressed as follows:
GVC Property, LLC
12885 Alcosta Blvd, Ste A
San Ramon, CA 94583
Any party may change such address by notice in writing to the other party and thereafter notices shall be addressed and transmitted to the new address.
22. WAIVER
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The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement.
23. ATTORNEY FEES
In the event any legal action is brought to enforce or interpret this Agreement, the prevailing party shall be entitled to an award of reasonable attorney fees, in addition to any other relief to which it may be entitled.
24. PERSONAL NATURE OF SUBDIVIDER’S OBLIGATIONS/ASSIGNMENT All of SUBDIVIDER’s obligations under this Agreement are and shall remain the personal obligations of SUBDIVIDER notwithstanding a transfer of all or any part of the property within the Subdivision subject to this Agreement, and SUBDIVIDER shall not assign any of its obligations under this Agreement without the prior written consent of the CITY.
25. ACQUISITION AND DEDICATION OF EASEMENTS OR RIGHTS-OF-WAY.
If any of the Required Improvements are to be constructed or installed on land not within the Subdivision or an already existing public right-of-way, no construction or installation shall be commenced before:
a. The irrevocable offer of dedication or conveyance to the CITY of appropriate rights-of-way, easements or other interests in real property, and appropriate authorization from the property owner to allow construction or installation of the Required Improvements, or b. The issuance of an order of possession by a court of competent jurisdiction pursuant to the State Eminent Domain Law. SUBDIVIDER shall comply in all respects with any such order of possession.
Nothing in this paragraph shall be construed as authorizing or granting an extension of time to SUBDIVIDER for completion of the Required Improvements.
26. COMPLIANCE WITH LAWS.
SUBDIVIDER, its agents, employees, contractors, and subcontractors shall comply with all federal, state and local laws in the performance of the work required by this Agreement including, but not limited to, obtaining all applicable permits and licenses.
27. NO VESTING OF RIGHTS
Entering into this Agreement shall not be construed to vest SUBDIVIDER’s rights with respect to any change in any zoning or building law or ordinance.
28. APPROVALS BY THE CITY.
Any approval or consent that is to be given by the CITY under this Agreement shall be in writing, and any approval or consent that is not in writing shall not be binding on the CITY.
29. CONSTRUCTION AND INTERPRETATION
It is agreed and acknowledged by SUBDIVIDER that the provisions of this Agreement have been arrived at through negotiation, and that SUBDIVIDER has had a full and fair opportunity to revise the provisions Page 100 Item # 8.
of this Agreement and to have such provisions reviewed by legal counsel. Therefore, the normal rule of construction that any ambiguities are to be resolved against the drafting party shall not apply in construing or interpreting this Agreement.
30. SUCCESSORS AND ASSIGNS -- COVENANT RUNNING WITH THE LAND.
This Agreement shall inure to the benefit of, and be binding upon, the successors and assigns of the respective parties. A memorandum of this Agreement in the form attached hereto shall be recorded in the Office of the Recorder of Nevada County concurrently with the final map or parcel map of the Subdivision. This Agreement shall constitute a covenant running with the land and an equitable servitude upon the real property within the Subdivision.
31. SEVERABILITY.
The provisions of this Agreement are severable. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.
32. ACTIONS.
Any action by any party to this Agreement, or any action concerning a security furnished pursuant thereto, shall be brought in the appropriate court of competent jurisdiction within the County of Nevada, State of California, notwithstanding any other provision of law which may provide that such action may be brought in some other location. The law governing this Agreement is the law of the State of California.
33. INTEGRATION.
This Agreement is an integrated agreement. It supersedes all prior negotiations, representations, or agreements, either written or oral.
34. MODIFICATION.
This Agreement may be amended only by a written instrument signed by the parties. SUBDIVIDER shall bear all costs of amendments to this Agreement that are requested by the SUBDIVIDER, which shall not be effective until mutually agreed by the parties in writing.
Item # 8.
IN WITNESS WHEREOF, the parties have executed this Agreement as follows:
CITY OF GRASS VALLEY
By:
Jan Arbuckle, Mayor
ATTEST:
Taylor Whittingslow, CITY Clerk
APPROVED AS TO FORM:
Michael G. Colantuono, CITY Attorney
SUBDIVIDER
By:
Thomas A. Baldacci, President
Dated: ________________________
(Attach Acknowledgment Form)
Item # 8.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Loma Rica Ranch – Accept Open Space Dedication
CEQA: Exempt – Not a Project
Recommendation: That Council 1) accept a Grant Of Open Space Land (“Agreement”) across portions of the Loma Rica Ranch property, 2) authorize the City Manager to execute the Agreement, subject to legal review, and 3) authorize the City Clerk to sign the Certificate of Acceptance for the grant deed.
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Consent
Background Information: Portions of the Loma Rica Ranch property, east of Brunswick Road and either side of Idaho Maryland Road, contain unique areas of nature, wildlife habitat, and open space values. As part of the conditions of approval for the Loma Rica Ranch Development project, the applicant was required to establish certain open space areas to preserve and protect these areas in perpetuity.
On August 22, 2023, the City Council approved the dedication of an Open Space Easement to the City of Grass Valley over portions of the Loma Rica Ranch property.
After further discussions with the developer and coordination with trail and biking advocacy groups, it was determined that a real property dedication of the open space areas would better convey to the City the right to enforce the protection of the natural, scenic, historical, and Conservation Values of the Open Space area and to enact future trail and land improvements. The Open Space area opens up to the public the many beneficial uses afforded by the areas, including hiking and biking trails, equestrian trails, wildlife and ecological enhancements, nature study, and fuel reduction, to name a few.
An open space agreement and grant deed have been prepared by the developer, along with the survey mapping and legal descriptions for the open space areas. These documents are attached and have been reviewed and accepted by the City Surveyor.
Staff recommends that the Council accept the Open Space Dedication and authorize the City Manager and City Clerk to execute the grant deed, subject to legal review.
Council Goals/Objectives: An Open Space Dedication executes portions of work tasks towards achieving/maintaining Strategic Plan Goals #1 – Community & Sense of Place, #3 - Recreation and Parks, and #6 – Public Safety
Fiscal Impact: No immediate fiscal impact with acceptance of the easement. Future maintenance and improvement costs would be budgeted as necessary.
Funds Available: N/A Account #: N/A
Reviewed by: City Manager Attachments: Open Space Agreement, Grant Deed
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Item # 9.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Administrative EMS Coordinator
CEQA: Not a project
Recommendation: That Council approve an updated job description for Administrative EMS Coordinator
Prepared by: Mark Buttron, Fire Chief
Council Meeting Date: 11/12/2024 Date Prepared: 11/1/2024 Agenda: Consent
Background Information: In August 2023, the Fire Department launched an Advanced Life Support (ALS) program aimed at enhancing community service by placing paramedics on fire engines. This initiative is designed to improve emergency response capabilities and provide more immediate and specialized medical care during emergencies.
As part of this program, the Fire Department is preparing to fill a critical role due to the upcoming retirement of the current EMS Supervisor. The department has identified a new EMS Coordinator, who will be responsible for overseeing program requirements, reporting, skills evaluations, and other essential functions. This role also serves as an additional resource within the ALS system.
The Council approved the job description, salary range, and incentives for the EMS Coordinator on September 10, 2024. An administrative error was noted requiring minor corrections to the positions exempt status and updated pay scale, which have been corrected and finalized.
The EMS Coordinator will be part of Unit 1-Management/Supervisory Professional & Confidential Employees Group. The ALS program and the new EMS Coordinator position are both focused on improving emergency medical care in our community.
We’re confident that these efforts will strengthen our ability to provide responsive, high-quality medical support to our residents.
Council Goals/Objectives: Strategic Goal #1 Exceptional Public Safety Fiscal Impact: Budget Position in FY 23.24
Funds Available: Yes Account #: 200-203 Reviewed by: Tim Kiser, City Manager Attachments: 1)Job Description & 2)Salary Range and Certificate / Educational Incentive Pays
Item # 10.
City of Grass Valley
JOB DESCRIPTION
ADMINISTRATIVE EMS COORDINATOR
______________________________________________________________________ 1 Department: Fire Department FSLA Status: Exempt
Reports To: Battalion Chief, Fire Chief Unit: 1
Adopted: September 2024 Revised: November 12 2024
_____________________________________________________________________________
SUMMARY OF JOB PURPOSE
The Administrative EMS Coordinator, under direction, coordinates and maintains an effective emergency medical services (EMS) program for the City’s Fire Department, including prehospital care that delivers excellence in patient care; monitors EMS and operational field performance; works closely with department personnel to provide in-house medical control, training and quality improvement programs through positive professional interaction; participates in and directs assigned personnel in emergency medical responses, develops and administers EMS training activities, including working with employees to correct deficiencies and implementing disciplinary procedures. The normal work schedule will be a 40-hour schedule.
Applicants must pass a medical examination to verify the ability to physically perform all required duties.
SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided by the Battalion Chief, Assistant Chief, or Fire Chief and under the provisions of a Joint Operations Agreement may be supervised by supervisors from other signatory agencies the EMS Coordinator directly supervises subordinates and under the provisions of a Joint Operations Agreement may supervise personnel of other signatory agencies.
ESSENTIAL FUNCTIONS (includes but is not limited to listed tasks) The Administrative EMS Coordinator receives direction from higher level supervisory and management staff in the supervision of emergency medical services and other emergencies.
Following are essential functions performed by the Administrative EMS Coordinator:
1. Assist the EMS Medical Director in the development, implementation, operation, administration and evaluation of the EMS programs, policies, procedures, and activities
2. Maintain the City of Grass Valley Fire Department CE Program
Item # 10.
City of Grass Valley
JOB DESCRIPTION
ADMINISTRATIVE EMS COORDINATOR
______________________________________________________________________ 2 3. EMS training program: Plan and distribute the Quarterly EMS trainings including the BLS optional skills, ALS, and LALS Infrequent skills, and oversee the City of Grass Valley Fire Department CPR certification Program
4. Initiates and maintains a Quality Assurance/Quality Improvement program and monitors the outcomes to facilitate operational changes and focus future training priorities
5. Coordinate educational training with Sierra Nevada Hospital for Fire personnel
6. Perform CQI of all Optional BLS, LALS, and ALS skills
7. Provide remedial education/training for personnel as needed
8. Assist with investigating personnel issues regarding S-SV policy and procedures violations
9. Provides direction and oversight of the medical controlled substance inventory; ensures the controlled substance program complies with federal regulatory requirements
10. Works with vendors for EMS equipment and supplies as needed; develops plans for major EMS equipment purchases; and manages inventory and/or accountability of EMS equipment and supplies
11. Provides clinical and operational support and oversight as it relates to medical response and treatment
12. Responds to large scale and high-profile fire and EMS incidents and serves as Medical Group Supervisor
13. Attend/facilitate required monthly CQI review with the Medical Director
14. Attend the quarterly Regional Emergency Medical Advisory Committee meetings at S-SV
15. Attend the quarterly Nevada County Emergency Medical Care Committee Meetings
16. Complete required annual EMSQIP update to S-SV
17. Complete the Annual BLS Optional Skills report for S-SV
18. Distribute semi-annual S-SV policy and protocol updates to all personnel
19. Coordinate the required participation in the S-SV EMS data collection program
20. Coordinate Skills testing for the Paramedic, AEMT, and EMT recertification of personnel
21. Other duties as assigned by the Fire Chief
QUALIFICATIONS
To perform this job successfully, a person must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Knowledge of:
1. Incident Command System
Item # 10.
City of Grass Valley
JOB DESCRIPTION
ADMINISTRATIVE EMS COORDINATOR
______________________________________________________________________ 3 2. Rules, regulations and operational procedures of the City of Grass Valley and the Grass Valley Fire Department
3. Knowledge of Sierra-Sacramento Valley EMS Agency (S-SV) and California Emergency Medical Services Authority (CAEMSA) Policies and Procedures
5. Principles and practices of Emergency Medical Care and management
6. Advanced life support, first aid, rescue, and related equipment and practices
7. Modern office practices, methods, and procedures
Skills In:
1. Modern all risk emergency incident operations
2. Management practices
3. Inner personal relationship building
4. Team building
5. Cooperating with multiple agencies including State and Federal Fire Agencies, Law Enforcement and Emergency Medical Services Agencies
Ability to:
1. Supervise personnel and equipment under emergency conditions
2. Assess emergency incidents, set priorities, implement an action plan, and request needed resources following the best practices of the fire service while under potentially adverse and stressful conditions
3. Supervise/lead personnel in Emergency Medical Services
4. Develop and implement training programs and evaluate skills
5. Read maps, pre fire plans, and other related fire service documents
Item # 10.
City of Grass Valley
JOB DESCRIPTION
ADMINISTRATIVE EMS COORDINATOR
______________________________________________________________________ 4 EDUCATION AND EXPERIENCE
1. Minimum 18 years of age
2. Completion of the 12th grade with Diploma or General Education Degree
CERTIFICATES, LICENSES, REGISTRATIONS
1. Emergency Medical Technician Paramedic (EMT-P) License in California (or ability to obtain prior to appointment). EMT-P certification is a condition of employment. Obtain S-SV accreditation at time of appointment.
2. Current CPR, ACLS, and PALS, PEPP, APLS, or Handtevy certification. CPR, ACLS, and PALS, PEPP, APLS, or Handtevy certifications are a condition of employment.
3. Valid Class C Driver’s License
4. ICS 100 and ICS 200 within six (6) months of employment. ICS-300 within one (1) year of employment. NIMS IS-700.b and IS-800.d with in six (6) months of employment.
LANGUAGE SKILLS
Ability to read, write and communicate in English at a level required for successful job performance
MATHEMATICAL SKILLS
Ability to use and understand basic mathematical concepts such as: adding, Subtracting, multiplying, dividing, simple fractions and percentages.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, orally or in diagram form; analyze and resolve problems involving circumstances and or events using standardized methods or procedures
Item # 10.
City of Grass Valley
JOB DESCRIPTION
ADMINISTRATIVE EMS COORDINATOR
______________________________________________________________________ 5 PHYSICAL DEMANDS
Person must pass a medical examination to verify the ability to physically perform all required duties
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee must be free from any physical, emotional or mental condition which might adversely affect the ability to perform essential job duties Must be able to perform manual tasks and have the ability to lift 100 pounds, also perform those physical activities required for the execution of essential functions, including but not limited to, regular sitting, walking, standing, performing repetitive motions with hands and wrists such as regular keyboarding
The employee must be able to work in confined spaces for extended periods of time in all climate and weather conditions. Also, have the ability to perform normal communications, including in person, two-way radio or on the telephone
WORKING ENVIROMENT
May require exposure to physical hazards such as fumes, chemical and bodily fluids.
May require working in adverse environmental conditions such as inclement weather, extreme temperature, dust, noise, dim lighting, confined spaces, and other conditions that may arise while performing essential functions.
May require the ability to wear an air purifying respirator.
BACKGROUND
Candidates offered employment may be required to successfully pass a background investigation that may include psychological examination, polygraph examination and in depth background investigation.
Item # 10.
City of Grass Valley
JOB DESCRIPTION
ADMINISTRATIVE EMS COORDINATOR
______________________________________________________________________ 6 GENERAL
The City reserves the right to revise or change classification duties and responsibilities as the need arises. This description does not constitute a written or implied contract of employment.
I have read and understand the contents of this job description, and I have received a copy of this job description for my records.
Print Name: ___________________________
Signature: ____________________________ Date: ____________ This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER
Item # 10.
Administrative EMS Coordinator Position
Salary Range and Certificate/ Educational Incentive pays Position Hourly Annually
Min Mid Max Min Mid Max
Administrative EMS
Coordinator
$41.82 $46.10 $53.41 $86,981.44 $95,892.16 $111,092.80
Administrative EMS Coordinator Certificate and Educational Incentive
1. The City shall offer an Academic Education Incentive program with a maximum cumulative (certificates and degrees) ceiling of 11% of base salary. Only certificates and degrees granted by accredited institutions and are job related, which are above the minimum educational requirement of the employee's position and enhance the employee's abilities and contributions will be considered. If an application for this incentive is denied it may be grieved.
2. The eligible degrees and certificates and corresponding incentives are as follows:
Administrative EMS Coordinator shall be granted 1.25% of base pay for each listed certificate with a maximum of 8.5%.
Approved certificates:
AHA ACLS Instructor
AHA PALS Instructor, or PEPP Instructor, or APLS Instructor, or Handtevy Instructor AHA CPR Instructor
Designated Infection Control Officer (D.I.C.O.) Certificate Basic wildland firefighting certificate (USFS or CalFire) Medical Unit Leader
Fire Instructor Series
Administrative EMS Coordinator shall be granted 2.5% of base pay for each listed degree with a cumulative maximum of 5%
Approved Degrees: % of Base salary
Associate of Arts or 2.5%
Associate of Science
Bachelor of Arts or 2.5%
Bachelor of Science
Master of Arts or
Master of Science
2.5%
Paramedic Incentive
Administrative EMS Coordinator with a current California paramedic license shall be eligible to receive a paramedic stipend of $600 a month.
Item # 10.
City of Grass Valley
City Council
Agenda Action Sheet
Title: 2025 Annual Measure E Street Rehabilitation Project – Authorization to Bid CEQA: Categorically Exempt – Section 15301 “Existing Facilities” Recommendation: That Council 1) approve the findings that the project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) and 2) authorize the advertisement for bids.
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Consent
Background Information: The 2025 Annual Measure E Street Rehabilitation Project involves the pavement resurfacing of East Main St, Brunswick Ave, Dorsey Dr, Sutton Way, and Sierra College Drive. Project work includes a micro surfacing overlay, pavement markings, and striping improvements.
The street improvements associated with this project are exempt from environmental review pursuant to Section 15301, “Existing Facilities,” of the CEQA Guidelines.
Copies of the plans and specifications for the 2025 Annual Measure E Street Rehabilitation Project are available for review in the Engineering Division office at City Hall. The total project cost is estimated at $1,000,000.
The award of a construction contract is anticipated to occur in January 2025, with construction following in Spring 2025. Staff requests that the Council authorize the bidding process for this project's construction.
Council Goals/Objectives: The 2025 Annual Measure E Street Rehabilitation Project executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – City Infrastructure Investment
Fiscal Impact: The 2025 Annual Measure E Street Rehabilitation Project was fully funded in the FY 24/25 CIP Budget with Measure E funds.
Funds Available: Yes Account #: 300-406-63850
Reviewed by: ____ City Manager Attachments: N/A
Item # 11.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Community Risk Reduction Manager
CEQA: Not a Project
Recommendation: That Council 1) review and approve the job description and associated salary schedule for the Community Risk Reduction Manager, subject to legal review; 2) approve adding the Community Risk Reduction Manager to the allotted/authorized City positions; 3) review the proposed agreements (including Appendix A) for the Community Risk Reduction Manager position; 4) authorize the City Manager to execute the Community Risk Reduction Manager agreement subject to legal review; and 5) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete these actions.
Prepared by: Timothy Kiser, City Manager
Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Consent
Background Information: On March 5, the citizens of Grass Valley narrowly approved Measure B, underscoring the need for the City’s commitment to transparency and accountability. The City Council remains dedicated to serving the community's best interests, a commitment consistently demonstrated through our previous work with Measure E. Based on the State’s determination, Measure B took effect on October 1, 2024.
This will generate approximately $2 million, or about 75% of the estimated annual revenue, for Fiscal Year 2024/25.
On August 22, 2024, the City Council approved the initial expenditure plan for Measure B, as confirmed by the Citizen Oversight Committee. This included an allocation of $266,000 for hiring a consultant to implement a vegetation management and inspection program, along with covering a portion of the masticator operator's salary. However, after soliciting proposals, the City received only one response. Following a thorough review, staff has determined that hiring a Community Risk Reduction Manager to oversee vegetation management inspections and mitigation programs would be a more cost-effective and beneficial approach.
After funding a portion of the masticator operator's salary, staff proposes using the remaining funds to support the Community Risk Reduction Manager position and several temporary positions to conduct initial property inspections. This new position will provide increased flexibility and enhanced oversight of Measure B.
An update from the Measure B Meeting on Tuesday, November 12, 2024, will be provided regarding this proposed position.
Item # 12.
Council Goals/Objectives: This item executes portions of work tasks towards achieving/maintaining the Strategic Plan – High Performance Government & Quality Service and Productive and Efficient Workforce.
Fiscal Impact: Measure B has sufficient funds for this action and was consistent with the original expenditure plan for Measure B.
Funds Available: Yes Account #: Various
Reviewed by: __ City Manager
Attachments:
1. Job Description for Community Risk Reduction Manager
2. Proposed agreement including Appendix A
Item # 12.
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
Department: City Manager FLSA Status: Exempt
Reports To: City Manager Unit: Contract (At Will)
SUMMARY OF JOB PURPOSE Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under supervision of the City Manager or their designee, the Community Risk Reduction Manager is responsible for organizing, developing, and oversight of programs including vegetation management, code enforcement, public education and information, grants, defensible space and other strategic initiatives. Performs and manages a variety of administrative, technical, and managerial tasks related to sound fiscal management practices and is responsible for enforcement of and compliance with applicable city, state, and federal codes and regulations; promoting community awareness of public safety and emergency preparedness; involves both office and field work; and provides highly complex staff assistance to the City Manager or their designee.
In addition, the Community Risk Reduction Manager serves as a key liaison to external agencies and internal committees on matters of vegetation risk reduction. Working under broad administrative guidance, the position organizes, develops, and oversees programs that include vegetation and home-hardening inspections of residential and commercial properties. This includes inspections related to code enforcement, public education, and community outreach. The Community Risk Reduction Manager also provides highquality customer service, addressing and resolving concerns and complaints from residents, businesses, and other stakeholders.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager or their designee. Exercises direct supervision over subordinate professional, technical, clerical and management staff.
ESSENTIAL FUNCTIONS The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Investigate vegetation or other related complaints of violation of City and state codes, ordinances, and regulations; photograph or video record evidence of
Item # 12.
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
violation; issue letters to property owners notifying them of violation; conduct followup investigations to ensure compliance with applicable codes and ordinances; develop and maintain accurate case files.
2. Designs, implements, and administers wildland fire prevention goals, objectives, and budgets while closely following agency/Council resolutions defining the special tax spending goals and limitations, and is responsible for recruiting, hiring, and overseeing an internal support team as required along with subcontracted vendors.
3. Respond in writing, by phone, and in person with City residents, businesses and others regarding complaints and follow-up activities taken to resolve issues.
4. Prepare vegetation-related abatement cases; prepare notices and required correspondence and documents; follow up to ensure compliance with City and state requirements.
5. Participate in the preparation of documentation for submission to the City Attorney to file complaints for noncompliance;
6. Provide information to violators, the general public, business community and other government agencies regarding City and state codes, laws and ordinances; respond to questions, complaints and inquiries.
7. Maintain files and records related to citations and violations; prepare a variety of written reports, memoranda and correspondence.
8. Confer and coordinate with other agencies and City departments, including Planning and Building, Public Works, Fire, and Police, on the investigation and disposition of vegetation nuisances, and related violations.
9. Participate in and provide advice and guidance on the development of new codes or revisions to existing codes related to enforcement of vegetation related violations of the Municipal Code.
10.Input and retrieve a variety of information using a computer terminal, tablet or other electronic device.
11.Coordinate with other public and private agencies to abate public nuisances.
12.Assume responsibility for the adequate and accurate maintenance of City vegetation management records; assume responsibility for the submittal of all formal annual reports required by the City Manager, City Council, County, and state and federal governments.
13.Manage the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommend and administer policies and procedures.
14.Establish, within City policy, monitor and evaluate the efficiency and effectiveness of vegetation management service delivery methods and procedures; allocate resources accordingly.
Item # 12.
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
15.Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
16.Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
17.Participate in the development and administration of the division budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
18.Represent the City to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations.
19.Routinely promote articles, press releases, seasonal information, City and community events, seek out interviews, presentations, and public speaking opportunities that promote the community risk reduction strategies of the City.
20.Review, analyze, and document fire and hazard data to determine the effectiveness of programs while monitoring trends.
21.Develop, oversee, and/or execute requests for proposals (bids) and contracts.
22.Conduct Defensible Space Inspections/Re-inspections of Properties
23.Fill out inspection notices and enter inspections into record management system.
24.Responsible for vegetation management and weed abatement including evaluation of all City-owned
25.Plans, prioritizes, assigns, supervises and reviews the work of subordinate staff members in assigned functions and activities; monitors and evaluates work in progress to ensure compliance with goals and policies.
26.Participates in the selection of staff; recommends the appointment of subordinate personnel; trains, motivates and evaluates staff; provides or coordinates staff training; works with employees to correct deficiencies; assists in the implementation of discipline procedures.
27.Monitors work activities to ensure safe practices, quality and accuracy; ensures compliance to applicable rules, policies and procedures.
28.Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field.
29.Perform related duties as required.
Item # 12.
City of Grass Valley
JOB DESCRIPTION
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
KNOWLEDGE, SKILLS AND ABILITIES: The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
1. Basic codes, ordinances, laws and regulations pertaining to building and zoning compliance, including sections of California penal codes, vehicle codes and health and safety codes.
2. Investigative practices and principles.
3. Basic principles and procedures of record keeping.
4. Modern office procedures and methods including computers.
5. Effective oral and written communication methods.
6. Proficient computer skills and Microsoft Office suite of programs.
7. Negotiation and conflict resolution techniques.
8. Occupational hazards and standard safety procedures.
9. Principles and practices of grants administration.
10.Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
11.Principles and practices of program development and administration. Principles of supervision, training, and performance evaluation.
12.Pertinent federal, state, and local laws, codes, and regulations including those impacting vegetation management areas.
13.Recent developments, current literature, and sources of information related to assigned programs and services.
14.Techniques for effectively representing the City in contacts with governmental agencies, community groups and various professional, educational, regulatory and legislative organizations.
15. Techniques for providing a high level of customer service to the public and City staff.
16.Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
17.Report writing and research methods.
Ability to:
1. Learn to perform public education, outreach, and media interactions.
2. Develop plans to mitigate the impact and propagation of fire in the wildland-urbaninterface (WUI) and participate in the design, implementation, and supervision of mitigation projects in collaboration with the local Fire Chief/Public Safety leadership,
Item # 12.
City of Grass Valley
JOB DESCRIPTION
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
regional, and National experts while developing partnerships with related agencies including, but not limited to; neighboring municipalities, Counties, CAL FIRE, Federal Emergency Management Agency, California Office of Emergency Services, United States Forest Service and Non-Profit Organizations.
3. Apply common sense understanding to carry out instructions furnished in written, oral or diagram form; analyze and resolve problems involving circumstances and/or events using standardized methods or procedures.
4. On a continuous basis, analyze budget and technical reports, interpret and evaluate staff reports; know laws, regulations and codes; identify and interpret technical and numerical information; observe performance and evaluate staff; problem-solve department related issues; remember various rules and procedures; and explain, interpret and apply policy.
5. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
6. Be self-motivated and able to motivate others.
7. Independently organize work, set priorities, meet critical deadlines and follow-up on assignments.
8. Use tact, initiative, prudence, and independent judgement.
9. Operate a motor vehicle and emergency response vehicle, radio and other necessary and essential equipment.
10.Establish and maintain effective working relationships with those contacted in the course of work.
QUALIFICATIONS
To perform this job successfully, the incumbent must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable incumbents with disabilities to perform the essential functions. The requirements listed are representative of the knowledge, skill and/or ability required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
1. Must pass a medical examination to verify the ability to physically perform all required duties and must be free from any physical, emotional, or mental condition which might adversely affect the ability to perform essential job duties.
2. Must be physically able to perform the duties of this position, including the mobility to work in a standard office setting and use standard office equipment, including a
Item # 12.
City of Grass Valley
JOB DESCRIPTION
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in-person, before groups and over the telephone; finger dexterity to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment; climb, balance and stoop, kneel, crouch or crawl and frequently lift and/or carry up to 70 pounds. On a continuous basis, sit at a desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means. Specific vision ability required by this job includes close vision, color vision, peripheral vision, depth perception and ability to adjust focus with or without ocular aids. The employee must be able to work in variable temperatures and weather conditions and have the ability and willingness to work around and to tolerate unpleasant odors and objectionable substances common to the field.
3. Incumbents work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances and may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures. Incumbents will also work outdoors in conditions that can be wet and/or humid and with occasional exposure to extreme temperatures including heat of 100° or more and sub-freezing cold as well as rain and snow, hazardous chemicals, biohazards, and injury. Employee will be required to wear a respirator as well as dust and filter masks while performing certain job functions.
4. Employees may be required to work on evenings, weekends and holidays.
5. Employee may be required to wear a City-issued uniform.
6. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.
EDUCATION AND EXPERIENCE - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Item # 12.
City of Grass Valley
JOB DESCRIPTION
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
EDUCATION AND EXPERIENCE REQUIRED
1. At a minimum a high school diploma or General Education Degree (GED) is required with eight years experience in one or more of the following: fire service, public administration, public education, public information, program management or related fields.
OR
Associate’s degree from an accredited college of university is required with three years experience in one or more of the following: fire service, public administration, public education, public information, program management or related fields.
OR
Bachelor’s degree from an accredited college or university is required with 1 year experience in one or more of the following: fire service, public administration, public education, public information, program management or related fields.
OR
At the discretion of the appointing authority, experience in the core job functions may be considered as substitute for the educational requirements above.
LICENSES AND CERTIFICATIONS
2. Valid Class C California Driver’s License (CDL) with an acceptable driving record.
Class A or B CDL within 6 months of appointment may be required.
3. Public Education training or certification or Public Information Officer training or certification or equivalent (within 6 months of appointment).
4. First Aid and CPR Certificates with 6 months of hire.
5. I-100/200 within 6 months of hire, I-300 within 12 months of hire.
6. Course work for Defensible Space Inspector 1 completed within 6 months of hire.
7. Must pass an appropriate background check prior to hire date.
Item # 12.
City of Grass Valley
JOB DESCRIPTION
City of Grass Valley
JOB DESCRIPTION
COMMUNITY RISK REDUCTION MANAGER
This job description indicates in general the nature and levels of work, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER.
GENERAL
The City reserves the right to revise or change classification duties and responsibilities as the need arises. This description does not constitute a written or implied contract of employment.
I have read and understand the contents of this job description, and I have received a copy of this job description for my records.
Print Name:
Signature: Date:
Adopted: November 12, 2024
Revised:
Item # 12.
Page | 1
EMPLOYMENT AGREEMENT BETWEEN THE CITY OF GRASS VALLEY
AND Name
COMMUNITY RISK REDUCTION MANAGER
1. Effective Date
This Agreement shall become effective when it has been executed by “Director”, hereinafter referred to as “Community Risk Reduction Manager” or Employee, and the City Manager, as duly approved by Resolution of the City Council, has executed it.
2. Term of Employment
Community Risk Reduction Manager shall serve at the pleasure of the City Manager and on an “at will” basis during the term of this Agreement, subject to the terms and provisions of this Agreement as set forth below.
3. Duties; Hours of Work
A. Community Risk Reduction Manager shall perform those functions and duties as specified in job classification and by direction of the City Manager. Community Risk Reduction Manager shall perform such duties in accordance with the highest professional and ethical standards of the Community Risk Reduction Manager position. Community Risk Reduction Manager shall not engage in any activity that is, or which may become, incompatible with the City of Grass Valley, as provided by federal, state, and local law.
During the term of this Agreement, Community Risk Reduction Manager shall be exclusively employed by the City, unless prior written authorization otherwise is received from the City Manager.
B. Community Risk Reduction Manager shall maintain a regular work schedule consistent with that approved for other Directors of the City. Community Risk Reduction Manager’s duties may involve expenditures in time in excess of eight (8) hours per day and/or forty (40) hours per week and may also include time outside normal office hours such as attendance at City Council and Commission meetings. Community Risk Reduction Manager shall not be entitled to additional compensation for this time.
4. Compensation
A. Community Risk Reduction Manager shall receive an annual base salary of $XXX,XXX.00, payable in equal bi-weekly payments to be made at the same time as other employees are paid.
B. Community Risk Reduction Manager’s compensation shall be reviewed with the City Manager at least annually in connection with the annual review or at any other times as may be determined by the City Manager. Compensation may be increased as determined by the City Manager within the salary range (Compensation and Benefits - Appendix A) for the Community Risk Reduction Manager.
C. Salary may be reduced in the event Community Risk Reduction Manager receives an unsatisfactory evaluation, either at the annual evaluation or at any additional evaluation completed by the City Manager. Compensation may be reduced as determined by the City
Item # 12.
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Manager within the salary range (Compensation and Benefits - Appendix A) for the Community Risk Reduction Manager.
D. As consideration for the annual opportunity to be considered for increased compensation pursuant to sub-paragraph B above, Employee specifically waives any right to a 4/5 vote of the City Council prior to removal from his or her position, as may be provided under City Charter Article IX, Section 2. Employee acknowledges that the City Manager is the appointing authority and may also remove Employee from this position without action of the City Council.
5. Health Insurance
The City shall pay the full premium for health insurance for the Community Risk Reduction Manager, including their dependents, for health coverage (medical, dental, and vision) benefit options as provided to other employees.
Employees waiving medical insurance coverage shall receive two hundred fifty dollars ($250) per month less the costs of any elected dental or vision insurance per month.
Employees waiving health care coverage must produce evidence of insurance through another source. Any payment due Employees for waiving medical insurance coverage shall be paid in a lump sum once per month and shall be considered taxable compensation; however, such compensation is not PERSable.
6. Annual Leave
Community Risk Reduction Manager shall receive vacation benefits equal to those of Department Heads, as set forth in the “Compensation and Benefits - Appendix A”.
Community Risk Reduction Manager may cash out up to four weeks of Annual Leave and/or vacation each Calendar Year upon City Manager’s prior approval and consistent with Internal Revenue Service rules governing constructive receipt. Vacation and/or Annual Leave time cashed out pursuant to this provision shall be subtracted from the accumulated Vacation and/or Annual Leave balances when paid.
7. Retirement
Employees designated as local public safety (Police) “classic” employees by the City are currently provided retirement benefits under the Public Employee’s Retirement System’s Local Safety (Police) 3% at age 50 formula with a 9% employee contribution. Employees are also provided retirement benefits under Social Security. “Classic” public safety (Police) designated employees will pay a pre-tax contribution for retirement for the employee share under CalPERS retirement plan of 9%. The employee shall pay the full amount of the employee’s contribution rate to Social Security.
Employees designated as local public safety (Fire) “classic” employees by the City are provided retirement benefits under the Public Employees Retirement System’s (PERS) Local Public Safety (Fire) 3% at 55 formula. Employees are also provided retirement benefits under Social Security.
Item # 12.
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“Classic” public safety (Fire) designated employees will pay a pre-tax contribution for retirement for the employee share under CalPERS retirement plan of 9%. The employee shall pay the full amount of the employee’s contribution rate to Social Security.
New public safety employees hired after January 1, 2013 or “Non Classic” public safety (Fire or Police) designated employees, upon placement in a full-time employment status shall have the PERS 2.7% @ 57 formula, as provided by the terms of the contract in effect between the City and PERS. The employee contribution rate shall be 50 percent of the “normal cost” rounded to the nearest quarter of 1 percent, as determined by PERS.
Miscellaneous employees who are considered “classic” members by PERS will be responsible for paying the full employee contribution to the California Employees Retirement System, which is currently 8%. Miscellaneous employees who are considered “new” members by PERS will be responsible for paying 50 percent of the “normal cost” pursuant to the Pension Reform Act of 2013. The employee shall pay the full amount of the employee’s contribution rate to Social Security.
8. Deferred Compensation
Subsequent to the first year of employment under this contract, City will deposit to Community Risk Reduction Manager’s deferred compensation account via bi-weekly payroll a performance bonus contribution of up to $4,000 annually.
The City’s contribution amount shall be based upon job performance and be dependent upon receipt of Community Risk Reduction Manager’s performance evaluation. The City’s contribution amount shall be determined in the sole discretion of the City Manager and may be less than $4,000.
In the event this agreement terminates or is not renewed, Community Risk Reduction Manager shall be entitled to retain the amount of deferred compensation accumulated as of the date of termination or non-renewal.
After such time as Community Risk Reduction Manager resigns or is terminated, City shall transfer ownership of any deferred amount on deposit in a deferred compensation plan to succeeding employers upon Community Risk Reduction Manager’s written request.
9. Annual Performance Evaluation
The City Manager and/or their designee shall evaluate Community Risk Reduction Manager’s performance at least once annually. The City Manager and Community Risk Reduction Manager shall annually develop mutually agreeable performance goals and criteria which the City Manager shall use in reviewing Community Risk Reduction Manager’s performance in the following year. It shall be Community Risk Reduction Manager’s responsibility to initiate this review each year.
10. Indemnification
City shall defend, hold harmless and indemnify Community Risk Reduction Manager against any claim, demand, judgment, or action of any type or kind arising within the course and scope of Community Risk Reduction Manager’s employment to the extent required by
Item # 12.
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Government Code Sections 825 and 995. Notwithstanding anything to the contrary in this section, pursuant to Government Code Section 53243.1, if the City provides funds for the legal criminal defense of Employee, any funds provided for that purpose shall be fully reimbursed by Employee to the City if Employee is convicted of a crime involving an abuse of office or position. Employee recognizes that City shall have the right to compromise and settle all actions or proceedings in which City is providing Employee a defense, even if Employee objects to such compromise or settlement.
11. Other Terms and Conditions of Employment
A. The City Council may from time to time fix other terms and conditions of employment relating to the performance of Community Risk Reduction Manager, provided such terms and conditions are not inconsistent with or in conflict with the provision of this Agreement, the Grass Valley Charter or Municipal Code, or other applicable law.
B. The provisions of the City’s Civil Service Rules and Regulations (“Rules”) shall apply to Community Risk Reduction Manager to the extent they explicitly apply to the position of Community Risk Reduction Manager, except that if the specific provisions of this Agreement conflict with the Rules, the terms of this Agreement shall prevail. Without limiting the generality of the exception noted in the previous sentence, however, no provision of the Rules or this Agreement shall confer upon Community Risk Reduction Manager a property right in his or her employment or a right to be discharged only upon cause.
Community Risk Reduction Manager is not a member of the competitive/ classified service and is an “at will” employee serving at the pleasure of the City Manager and may be dismissed at any time with or without cause, subject only to the provisions of this Agreement.
The provisions of Article IX, Section 2, requiring a 4/5 vote of the City Council to remove a Department Head do not apply to this Agreement and are specifically waived by Employee as provided in Section 4(D) of this Agreement. Notwithstanding any other provision of this Agreement, Community Risk Reduction Manager shall not violate any policy prohibiting discrimination, harassment, retaliation, workplace violence, or other similar misconduct as set forth in the Rules and in federal, state law, and local law.
C. Community Risk Reduction Manager shall be exempt from paid overtime compensation.
12. Termination
A. Community Risk Reduction Manager is not part of the competitive (classified) service and therefore is an “at will” employee. As an “at will” employee, Community Risk Reduction Manager may be terminated by the City Manager with or without cause, without right of appeal, and without advance notice or City Council action.
B. If Community Risk Reduction Manager is terminated by the City Manager without cause, Community Risk Reduction Manager after termination will be entitled to up to three months of severance pay at Community Risk Reduction Manager ’s base salary rate plus payment in a lump sum of the following: 1) 100% of any accrued, but unused Personal Leave and vacation leave, if any; and 2) 50% of the value of unused sick leave, if applicable, to the extent not used for PERS Service Credit, if any. Community Risk Reduction Manager shall be entitled to severance pay under this subsection only upon execution of a claim waiver and
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release of liability. Severance pay, if any, shall be paid monthly until Employee is gainfully employed or the 3-month limit has been reached, whichever is less. Employee shall provide notification of gainful employment to City immediately upon commencing such employment if such employment commences within three months of Employee’s termination from City.
Notwithstanding anything to the contrary in this subsection, pursuant to Government Code Section 53243.2, if the Agreement is terminated, any cash settlement related to the termination that Employee may receive from City shall be fully reimbursed to City if Employee is convicted of a crime involving an abuse of his or her office or position.
C. If Community Risk Reduction Manager is terminated by the City for cause, Community Risk Reduction Manager is not entitled to any severance pay whether or not advance notice of termination is provided; however, payment for accrued, unused Personal Leave, sick leave and/or vacation leave, if applicable, shall be paid as provided in subparagraph B above. If Community Risk Reduction Manager is terminated for cause, Community Risk Reduction Manager must be given notice of the cause and supporting evidence. Community Risk Reduction Manager is entitled to meet with the City Manager at which time Community Risk Reduction Manager may reply orally and/or in writing to the cause and supporting evidence. The meeting is not an evidentiary hearing. There is no right to appeal the City Manager’s decision. The City Manager’s decision is final, and nothing in this subsection shall be deemed to impose a “for cause” requirement to terminate Employee’s employment with City. The specification of causes for termination below is solely for the purpose of determining whether Employee is entitled to severance pay. For purposes of this Agreement, the term “for cause” shall include, but is not limited to, any of the following:
(a) use of alcohol or drugs that impedes performance of duties; (b) conviction of a felony or misdemeanor involving moral turpitude (a plea or verdict of guilty or a conviction following a plea of nolo contendere is deemed a conviction for this purpose);
(c) a proven claim of either sexual harassment or abuse of employees in violation of law or adopted City policy;
(d) failure to maintain licenses and professional certifications required of the Community Risk Reduction Manager by the job description; (e) willful and repeated failure to carry out the lawful directives or policy decisions of the City Council; or
(f) willful abandonment of the position or continued and unexcused absence from duty.
D. Community Risk Reduction Manager may voluntarily terminate his or her employment, by resignation or retirement or some other similar manner, upon at least onemonth notice. In this circumstance, Community Risk Reduction Manager is not entitled to any severance pay.
E. In the event an Employee dies while employed by the City, his/her beneficiary or those entitled to his/her estate shall be paid for any earned salary and any in lieu payments for personal leave and any banked vacation or sick leave at the rates established in this Agreement to which the Employee is entitled as of the final day on City payroll. City may
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request appropriate documentation to ensure such persons are beneficiaries or otherwise entitled to participate in Employee’s estate.
13. Compliance With Law
This Agreement is subject to all applicable provisions of federal, state, and local laws, including the Grass Valley Municipal Code, except for the application of specific provisions of the City Charter which are waived as set forth herein.
14. General Provisions
A. This Agreement constitutes the entire agreement between the parties. City and Community Risk Reduction Manager hereby acknowledge that they have neither made nor accepted any other promise or obligation with respect to the subject matter of this Agreement.
B. If any provision or any portion of this Agreement is held to be unconstitutional, invalid or unenforceable, the reminder of the Agreement shall be deemed severable and shall not be affected and shall remain in full force and effect.
C. Any notice to City pursuant to this Agreement shall be given in writing, either by personal service or by registered or certified mail, postage prepaid, addressed as follows:
Tim Kiser, City Manager
City of Grass Valley
125 East Main Street
Grass Valley, CA 95945
Any notice to the Community Risk Reduction Manager shall be given in a like manner, and, if mailed, shall be addressed to the Community Risk Reduction Manager at the address shown in City’s personnel records. For the purpose of determining compliance with any time limit stated in this Agreement, a notice shall be deemed to have duly given (a) on the date of delivery, if served personally, or (b) on the second (2nd) calendar day after mailing, if mailed.
D. If an action at law or in equity is necessary to enforce or interpret this Agreement, the prevailing party in that action shall be entitled to reasonable and actual attorney’s fees and costs with respect to the prosecution or defense of the action.
E. A waiver of any of the terms and conditions of this Agreement shall not be construed as a general waiver and either party shall be free to enforce any term or condition of this Agreement with or without notice to the other notwithstanding any prior waiver of that term or condition.
15. Amendments
This represents the entire agreement between the parties. Amendments to this agreement may be made at such times as approved by the City Manager and Community Risk Reduction Manager and shall be in writing.
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Dated:
Tim Kiser, City Manager
Dated:
XXXX XXX, Community Risk Reduction
Manager
Approved as to form:
Dated:
Michael G. Colantuono, City Attorney
Item # 12.
Appendix A - Compensation and Benefits
Updated: November 12, 2024
Life Insurance and Long-Term Disability, EAP, Retiree Health Plan, other Benefits, and Special Provisions
A. EMPLOYEE CONTRIBUTIONS
Employee contributions towards health benefits are on a pre-tax basis and subject to IRS rules.
B. LIFE INSURANCE
The City shall provide term Life insurance benefits for the Employee, without cost to the Employee, of 1.5 times their annual salary up to two hundred thousand dollars ($200,000) for the Employee, five thousand dollars ($5,000) for the Employee’s spouse and fifteen hundred dollars ($1,500) for eligible dependent children without cost to the employee.
C. SHORT TERM/LONG TERM DISABILITY INSURANCE
Short Term – There is no short-term disability coverage however employee may elect to pay into State Disability Insurance (SDI) at no cost to the City, or they may use any leave bank to cover short term disability exceeding 10 workdays and with a doctor’s note.
Long Term - The City shall provide without cost to the Employee an income protection insurance program that shall insure an Employee’s income to a maximum of sixty-six and two thirds percent (66 2/3%) of monthly earnings with a ceiling of six thousand dollars ($6,000) in calculated base. Conditions of coverage shall be controlled by the master agreement with the insurance company.
D. EMPLOYEE ASSISTANCE PROGRAM
The City has an established Employee Assistance Program. This program provides confidential counseling help for employees and their families. The Employee Assistance program provides for up to 3 visits.
E. RETIREE HEALTH PLAN BENEFIT
Employees who become subject to this Plan, who retire from the City in good standing, who have at least ten years of Grass Valley service, who elect to retain CalPERS medical coverage and who are of full retirement age shall be entitled to payment of up to $500 towards the CalPERS premium for a single party until such time as the Employee is eligible to receive Medicare or is hired and has healthcare coverage available from the new employment.
Item # 12.
Appendix A - Compensation and Benefits
Updated: November 12, 2024
If the Employee so desires, his/her spouse may be added at the additional cost difference of the Employee plus one and the Employee pays the difference. If the Employee retiree selects a health plan that costs less than the City’s contribution, they will not be eligible to receive the cash difference. All premium contributions must be received one month in advance and it is the responsibility of the Employee retiree to ensure that the City receives payment.
Failure to pay the retiree’s contribution in a timely manner (i.e., within 30 days of due date) will result in the loss of the benefit.
Employees waiving health care coverage shall receive two hundred fifty dollars ($250) per month less the cost of any elected dental or vision insurance per month until eligible for Medicare or is hired and has healthcare coverage available from the new employment.
Employees waiving health care coverage must produce evidence of insurance through another source. Any payment due Employees for waiving medical insurance coverage shall be paid in a lump sum per month.
Personal Leave
The purpose of Personal Leave is to provide Employees the ability to accrue time for vacation, sick leave and personal leave situations.
Employees shall accrue Personal Leave hours at a rate of no less than 256 hours and no more than 328 hours per year based on years of service as set forth below. One twenty-sixth (1/26) of such Personal Leave amount shall accrue each pay period.
No Employee may carry a balance of more than 520 hours of their Personal Leave. Employees who have accumulated 520 hours of Personal Leave will accrue no further Personal Leave until they have used Personal Leave in an amount sufficient to bring their accumulated Personal Leave balance below 520 hours. Employees may convert up to 160 hours of accrued Personal Leave to salary compensation once each year. Personal Leave conversion of a maximum of 160 hours to salary must be submitted by December 20th of each year. 100% of Personal Leave hours in excess of the maximum accrual amount may be converted to banked PERS service credit in accordance with CalPERS regulations.
Employees who become subject to this Plan after July 1, 2011, must convert all accumulated Vacation Leave, Sick Leave to “Personal Leave”. Those hours of Sick Leave or Vacation Leave combined in excess of 520 hours will be placed in a Sick Leave and Vacation Leave bank account to be utilized by the Employee, or paid out upon separation from service as set forth herein, or converted to banked PERS service credit in accordance with CalPERS regulations. Upon separation from service, the City shall pay employee a one-time lump sum calculated on Fifty (50%) Percent of the employee’s banked unused Sick Leave and one hundred (100%) percent of the employee’s banked Vacation Leave. (For example, if an employee is compensated for 450 hours of sick leave at the 50% rate, the uncompensated 225 hours would go to PERS service credit as allowed by PERS.) Employees will accrue Personal Leave time at the following rates:
Item # 12.
Appendix A - Compensation and Benefits
Updated: November 12, 2024
1 to 2 years of city service = 256 hours
2 plus years to 5 years = 272 hours (10.46 hours biweekly) 5 plus years to 10 years = 296 hours (11.38 hours biweekly) 10 plus years to 20 years = 316 hours (12.15 hours biweekly) 20 plus years = 328 hours (12.62 hours biweekly)
After 2 plus years of city service, credit for prior public service may be included for purposes of calculating annual time subject to the City Manager approval. Prior public service shall be similar in nature to the duties being performed by the Employee for City to be eligible for this benefit.
Certifications
The City shall pay the costs associated with obtaining and maintaining special certificates that are required by the State of California, the City of Grass Valley or any governmental agency to obtain and maintain as a condition of employment.
Holidays
Employees are entitled to 12 paid holidays as listed below.
Recognized Holidays shall include:
New Year’s Eve New Year’s Day
Presidents Day Veterans Day
Martin Luther King Day Thanksgiving Day
Memorial Day The Day After Thanksgiving
July 4th Christmas Eve
Labor Day Christmas Day
A paid holiday is equivalent to eight hours, for a total of 96 hours per year. Holiday hours are accrued outside of Personal Leave, must be used within the calendar year accrued. Unused holiday hours may not be carried over into any subsequent calendar year or "cashed out." Special Provisions
A. PUBLIC SAFETY ALLOWANCE
The Police Chief, Deputy Police Chief, and Fire Chief shall be provided a uniform and cleaning allowance. The amount of the benefit will be the same as established under Unit 6 for the Police Chief & Deputy Police Chief and under Unit 8 for the Fire Chief.
Item # 12.
Appendix A - Compensation and Benefits
Updated: November 12, 2024
The Police Chief & Deputy Police Chief shall receive an annual stipend of $1,000 for attending community events.
B. VEHICLE ALLOWANCE
The Police Chief, Deputy Police Chief, Fire Chief and Public Works Director shall be provided a vehicle. Other Employees may be granted a car allowance subject to the City Manager’s approval and in accordance with City adopted policies. Employees will have access to City “Pool” vehicles for conducting City business or will be eligible for mileage reimbursement for personal vehicle use when conducting City business in accordance with City adopted policies.
C. TRAINING/MEMBERSHIPS
Employees shall be entitled to training, travel, workshops, and professional memberships, for the purpose of personal growth and enrichment subject to the annual amounts budgeted each year in the respective department for this purpose. City agrees to reimburse Employee for reasonable expenses for training, travel, workshops and professional memberships which have been authorized by the City Budget and approved in advance by the City Manager.
Employee must submit expense receipts, statements or personal affidavits, and audit thereof in like manner as other demands against the City.
D. PUBLIC EMPLOYEES RETIREMENT SYSTEM
All Employees will be members of the California Public Employees Retirement System as provided by the terms of the contracts between the City of Grass Valley and the California Public Employees Retirement System.
Item # 12.
Appendix A - Compensation and Benefits
Updated: November 12, 2024
Salary Schedule
Position
Annual Salary
Min Mid Max
Administrative Services Director $ 139,107.94 $ 169,938.80 $ 200,769.66 Deputy Administrative Services
Director $ 132,628.24 $ 156,660.48 $ 180.692.72
City Clerk $ 86,941.63 $ 102,520.72 $ 118,099.80
Deputy City Clerk/Management
Services Analyst $ 78,248.07 $ 92,268.95 $ 106,289.82
Deputy City Manager I $ 108,665.00 $ 126,446.04 $ 144,237.08 Deputy City Manager II $ 139,107.94 $ 169,938.80 $ 200,769.66 City Engineer $ 130,413.71 $ 159,686.70 $ 188,959.68
City Planner $ 108,665.00 $ 126,446.04 $ 144,237.08
Community Development Director $ 130,413.71 $ 159,686.70 $ 188,959.68 Community Risk Reduction
Manager $ 93,000.00 $ 108,500.00 $ 124,000.00
Finance Director $ 130,413.71 $ 159,686.70 $ 188,959.68 Deputy Finance Director $ 119,380.30 $ 146,187.92 $ 172,986.37 Fire Chief $ 152,149.54 $ 185,317.09 $ 218,484.63
Police Chief $ 159,478.26 $ 194,180.73 $ 228,883.20
Deputy Police Chief $ 143,530.43 $ 176,535.74 $ 209,535.04 Public Works Director of
Operations $ 130,413.71 $ 159,686.70 $ 188,959.68
Utilities Director $ 130,413.71 $ 159,686.70 $ 188,959.68
Item # 12.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Loma Rica Landscaping and Lighting District – Annexation 2024-1 CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) conduct a public hearing regarding annexation of the Zone VI Loma Rica Ranch Annexation No 2024-1 into the Residential Landscaping and Lighting District No. 1988-2; and 2) order the City Clerk to tabulate the ballot and provided there is not a majority protest, adopt Resolution 2024-76 ordering annexation of property to Residential Landscaping and Lighting District No. 1988-2, levying assessments for fiscal year 2025-2026 and ordering maintenance services.
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 11/12/2024 Date Prepared: 11/7/2024 Agenda: Public Hearing
Background Information: On April 23, 2019, the City Council approved the Specific Plan and Tentative Map for the Loma Rica Subdivision. In accordance with the conditions of approval, the developer must provide for a Landscaping and Lighting (L&L) District for the purpose of collecting fees for the operation and maintenance of the landscaping and street lighting improvements. This may be achieved by annexing the subdivision zone into the existing Residential Landscaping and Lighting District No. 1988-2 to fund the operational and maintenance costs of the street lights and the landscaping, hardscaping, and associated improvements (gazebos, play structures, and trail amenities) throughout the subdivision, which were constructed for the sole benefit of the subdivision.
On September 24, 2024, Council adopted Resolution 2024-69, which initiated the L&L annexation proceedings and approved the proposed boundary map for the Loma Rica Ranch L&L District. On October 8, 2024, Council adopted Resolution 2024-71, approving the Engineer’s Report without modifications, and Resolution 2024-72, declaring the intent to annex the Loma Rica Ranch property into the Residential Landscaping and Lighting District No. 1988-2, as Zone VI – Loma Rica Annexation 2024-1.
As directed, a notice of this public hearing was delivered to the property owner(s), and a public hearing was published and posted. It is recommended that the Council open and close the public hearing, order the City Clerk to tabulate the ballot, and, provided that there is not a majority protest, adopt Resolution 2024-76 ordering annexation of Zone VI – Loma Rica Ranch Annexation No. 2014-1 into the Residential Landscaping and Lighting District No. 1988-2, levying assessments for fiscal year 2025-2026 and ordering
Item # 13.
maintenance services.
Council Goals/Objectives: The L&L annexation proceedings execute portions of work tasks towards achieving/maintaining Strategic Plan – Transportation, Economic Development and Vitality and High Performance Government.
Fiscal Impact: All assessment revenues will be used exclusively for the benefit of the Landscape and Lighting District, with no net fiscal impact on the City budget.
Funds Available: N/A Account #: N/A
Reviewed by: City Manager Attachments: Resolution 2024-76, Certificate and Notice of Ballot, Waiver
and Consent
Item # 13.
RESOLUTION 2024-76
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY
ORDERING ANNEXATION OF PROPERTY TO RESIDENTIAL LANDSCAPING AND LIGHTING DISTRICT NO. 1988-2, LEVYING ASSESSMENTS FOR FISCAL YEAR 2025-2026, AND ORDERING MAINTENANCE SERVICES
CITY OF GRASS VALLEY
RESIDENTIAL LANDSCAPING AND LIGHTING DISTRICT NO. 1988-2 (ZONE VI – LOMA RICA RANCH ANNEXATION NO. 2024-1)
WHEREAS, On September 24, 2024 Grass Valley City Council adopted Resolution 2024-69 initiating proceedings to annex the parcels of the Loma Rica Ranch subdivision into the City’s existing Residential Landscaping and Lighting District No. 1988-2 (“AD No. 1988-2”).
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, as follows:
1. The foregoing recitals are true and correct, and this City Council hereby expressly so finds and determines.
2. On September 24, 2024, this City Council adopted Resolution No. 2024-69 approving a boundary map (“Annexation Map No. 2024-1”) and directing preparation of an engineer’s report (“Engineer’s Report”) in furtherance of annexing the two hundred thirty four (234) parcels of a subdivision known as “Loma Rica Ranch” to the City’s existing Residential Landscaping and Lighting District No. 1988-2 (“AD No. 1988-2”)
3. On October 8, 2024, the City Council adopted Resolution No. 2024-71 approving the Engineer’s Report without modification.
4. On October 8, 2024, the City Council adopted Resolution No. 2024-72, declaring the intent to annex Landscaping and Lighting District property and establishing the time and place for a public hearing with respect to any aspect of the recommendations in the Engineer’s Report, as 6:00 PM on October 22, 2024, or as soon thereafter as the matter could be heard, in the Council Chambers at City Hall, 125 East Main Street, Grass Valley, California. The Resolution also directed the City Clerk to provide for mailed notice of the