GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, November 12, 2024 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
MINUTES
CALL TO ORDER
The meeting was called to order at 6:02 pm.
PLEDGE OF ALLEGIANCE
Vice Mayor Hodge led the pledge of allegiance.
ROLL CALL
PRESENT
Councilmember Bob Branstrom
Councilmember Haven Caravelli
Councilmember Tom Ivy
Vice Mayor Hilary Hodge
ABSENT
Mayor Jan Arbuckle
AGENDA APPROVAL -
Staff requests that item #7 (Nevada County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan) and Item #9 (Loma Rica Ranch—Accept Open Space Dedication)) be removed from the agenda for discussion at a later date.
Motion to approve agenda with noted changes by Councilmember Caravelli, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge
REPORT OUT OF CLOSED SESSION
Nothing to report.
INTRODUCTIONS AND PRESENTATIONS
1. 2024 Nevada County Toy Run Proclamation
2. November 2024 National Hospice and Palliative Care Month Proclamation
Item # 2.
City of Grass Valley, CA MINUTES November 12, 2024
3. Selected for awarding of an Active Transportation Program Grant for Wolf Creek Trail.
PUBLIC COMMENT -
In-person public comment: Speakers 1 thru 4
CONSENT ITEMS –
Tim Kiser, City Manager, announced that on item #12 (Community Risk Reduction Manager Job Description), the Measure B Oversight Committee approved the expenditure change from contracted work to hiring the agenized position.
A motion was made to approve consent for the removal of items #7 and #9 by Councilmember Branstrom, seconded by Councilmember Caravelli.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge
4. Approval of the Regular Meeting Minutes of October 22, 2024 Recommendation: Council approve minutes as submitted.
5. Contract with California Consulting for Grant Writing Services CEQA: Not a project
Recommendation: The Council authorizes the City Manager to enter into an agreement with California Consulting for grant writing services in the amount of $52,800, subject to legal review.
6. Consent to Transfer of Ownership in Springhill Gardens Apartments pursuant to the Loan Agreement with Springhill Gardens Associates, L.P.
CEQA: Not a project
Recommendation: That the Council approve in its capacity as the legislative body of the Successor Agency to the Grass Valley Redevelopment Agency the requested transfer of ownership interest in the Springhill Gardens Apartments Complex pursuant to the Loan Agreement by and between the City of Grass Valley Redevelopment Agency and Springhill Gardens Associates, L.P., dated October 1, 2008.
7. Nevada County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan CEQA: Not a project as defined by the Public Resources Code section 21065 and CEQA Guidelines sections 15060 and 15378.
Recommendation: That Council adopt Resolution 2024-78 to adopt and approve the Nevada County Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan
8. Loma Rica Ranch Subdivision – Approve Final Maps
CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) approve the Final Maps 18PLN-45 for the Loma Rica Ranch Subdivision, Phase 1, Phase 2, and Phase 3; 2) approve Resolution 2024-77, accepting all the dedications of real property for public purposes and public utility easements; and 3) authorize the Mayor to execute a Subdivision Improvement Agreement, subject to legal review.
Item # 2.
City of Grass Valley, CA MINUTES November 12, 2024
9. Loma Rica Ranch – Accept Open Space Dedication
CEQA: Exempt – Not a Project
Recommendation: That Council 1) accept a Grant Of Open Space Land (“Agreement”) across portions of the Loma Rica Ranch property, 2) authorize the City Manager to execute the Agreement, subject to legal review, and 3) authorize the City Clerk to sign the Certificate of Acceptance for the grant deed.
10. Administrative EMS Coordinator
CEQA: Not a project
Recommendation: That Council approve an updated job description for Administrative EMS Coordinator
11. 2025 Annual Measure E Street Rehabilitation Project – Authorization to Bid CEQA: Categorically Exempt – Section 15301 “Existing Facilities” Recommendation: That Council 1) approve the findings that the project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) and 2) authorize the advertisement for bids.
12. Community Risk Reduction Manager
CEQA: Not a Project
Recommendation: That Council 1) review and approve the job description and associated salary schedule for the Community Risk Reduction Manager, subject to legal review; 2) approve adding the Community Risk Reduction Manager to the allotted/authorized City positions; 3) review the proposed agreements (including Appendix A) for the Community Risk Reduction Manager position; 4) authorize the City Manager to execute the Community Risk Reduction Manager agreement subject to legal review; and 5) authorize the Administrative Services Director to make any necessary budget adjustments and/or amendments to complete these actions.
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
REORGANIZATION RELATED ITEMS
PUBLIC HEARING
13. Loma Rica Landscaping and Lighting District – Annexation 2024-1 CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) conduct a public hearing regarding annexation of the Zone VI Loma Rica Ranch Annexation No 2024-1 into the Residential Landscaping and Lighting District No. 1988-2; and 2) order the City Clerk to tabulate the ballot and provided there is not a majority protest, adopt Resolution 2024-76 ordering annexation of property to Residential Landscaping and Lighting District No. 1988-2, levying assessments for fiscal year 2025-2026 and ordering maintenance services.
Bjorn Jones, City Engineer, gave overview of the item to the Council.
No public comments.
Item # 2.
City of Grass Valley, CA MINUTES November 12, 2024
Motion made to 1) conduct a public hearing regarding annexation of the Zone VI Loma Rica Ranch Annexation No 2024-1 into the Residential Landscaping and Lighting District No. 1988-2; and 2) order the City Clerk to tabulate the ballot and provided there is not a majority protest, adopt Resolution 2024-76 ordering annexation of property to Residential Landscaping and Lighting District No. 1988-2, levying assessments for fiscal year 2025-2026 and ordering maintenance services by Councilmember Ivy, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge
14. PG&E Rule 20A Project – Utility District Formation and Intra County Donation CEQA: N/A – Not A Project/ Administrative Action
Recommendation: That Council 1) hold a public hearing and consider public feedback on the formation of a new Underground Utility District on La Barr Meadows Road; 2) adopt Resolution 2024-75 establishing the La Barr Meadows Road Underground Utility District; 3) accept an Intra-County donation of $1.5million in PG&E Rule 20A funds from Nevada County; and 4) authorize the City Manager to sign a Memorandum of Understanding with Nevada County regarding the transfer of Rule 20A funds.
Councilmember Caravelli recused herself because she owns a business in the area.
Bjorn Jones, City Engineer, gave the council an overview of the item.
Public comment: Sherly Osgood & Matthew Coulter
Motion to 1) hold a public hearing and consider public feedback on the formation of a new Underground Utility District on La Barr Meadows Road; 2) adopt Resolution 2024-75 establishing the La Barr Meadows Road Underground Utility District; 3) accept an Intra-County donation of $1.5million in PG&E Rule 20A funds from Nevada County; and 4) authorize the City Manager to sign a Memorandum of Understanding with Nevada County regarding the transfer of Rule 20A funds made by Councilmember Branstrom, Seconded by Councilmember Ivy.
Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge
15. Update Municipal Code Section 8.16 Fire Control Regulations CEQA: Not a project
Recommendation: That Council: 1) introduce and adopt urgency ordinance 831 repealing Municipal Code Chapter – 8.16 Fire Control Regulations and replacing with new Municipal Code Chapter 8.16 Fire Control Regulations, waive the full reading and read by title only, 2) introduce ordinance 832 repealing Municipal Code Chapter – 8.16 Fire Control Regulations and replacing with new Municipal Code Chapter 8.16 Fire Control Regulations, waive the full reading and read by title only Mark Buttron, Fire Chief, updated the council on updating the municipal codes' fire control regulations.
Public Comment: Preston Lindsey
Motion to 1) introduce and adopt urgency ordinance 831 repealing Municipal Code Chapter – 8.16 Fire Control Regulations and replacing with new Municipal Code Chapter 8.16 Fire Control Regulations, waive the full reading and read by title only,
Item # 2.
City of Grass Valley, CA MINUTES November 12, 2024
2) introduce ordinance 832 repealing Municipal Code Chapter – 8.16 Fire Control Regulations and replacing with new Municipal Code Chapter 8.16 Fire Control Regulations, waive the full reading and read by title only by Councilmember Branstrom, Seconded by Councilmember Caravelli.
Voting Yea: Councilmember Branstrom, Councilmember Caravelli, Councilmember Ivy, Vice Mayor Hodge
ADMINISTRATIVE
16. Highway 49 Overpass Transportation Art Project
CEQA: Not a project
Recommendation: That Council 1) direct staff to proceed with the process of a transportation art project application at the proposed site; 2) give feedback on the proposed renders as submitted; 3) solicit public comment on this item as required by the Caltrans Transportation Art process; 4) direct staff to put the renderings and application through the City’s mural process.
Councilmember Caravelli recused herself because her business is a donor to the project.
Lieutenant Brian Blakemore and Brian Chamber from the Chamber Project gave a presentation to the council to help explain the efforts involved in the proposed project.
Pubic Comment: Robin Galvin-Davis, Heather Heckle, & Matthew Coulter Motion made to 1) direct staff to proceed with the process of a transportation art project application at the proposed site; 2) give feedback on the proposed renders as submitted; 3) solicit public comment on this item as required by the Caltrans Transportation Art process; 4) direct staff to put the renderings and application through the City’s mural process by Councilmember Ivy, Seconded by Councilmember Branstrom.
Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge
17. Downtown Parking
CEQA: Not a Project
Recommendation: That Council 1) authorize a contract with Dixon Resources Unlimited for $22,940.00 for parking consultant services; 2) authorize the City Manager to execute the agreement, subject to legal review; and 3) authorize the Administrative Services Director to transfer funds from the FY 2024/25 contingency to fund the proposed agreement.
Councilmember Caravelli recused herself because she owns a business in the area.
Tim Kiser, City Manager, gave an overview to the council.
Public comment: Robin Galvin Davis, Preston Lindsey, Matthew Coulter Motion made to 1) authorize a contract with Dixon Resources Unlimited for $22,940.00 for parking consultant services; 2) authorize the City Manager to execute the agreement, subject to legal review; and 3) authorize the Administrative Services Director to transfer funds from the FY 2024/25 contingency to fund the proposed
Item # 2.
City of Grass Valley, CA MINUTES November 12, 2024
agreement by Councilmember Branstrom, Seconded by Councilmember Ivy.
Voting Yea: Councilmember Branstrom, Councilmember Ivy, Vice Mayor Hodge
BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Caravelli attended a GVDA board meeting, Safe Trick-or-Treat, and met with the Arts Council and ERC board meeting. Councilmember Ivy attended many events downtown and recommended that the City of Grass Valley hear a Cease-Fire Resolution.
Councilmember Branstrom attended the Howl-o-ween parade, Yuba Net's 25th anniversary, and the Tree-Lighting Ceremony downtown. Vice Mayor Hodge attended the Howl-o-ween Dog Mob, Safe Trick-or-Treat, and Tree Lighting ceremony and is excited about the upcoming Cornish Christmas.
CONTINUATION OF PUBLIC COMMENT
ADJOURN
The meeting was adjourned at 7:51 pm.
_____________________________ ______________________________ Jan Arbuckle, Mayor Taylor Whittingslow, City Clerk
Adopted: _____________
Item # 2.
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CITY OF GRASS VALLEY CITY COUNCIL MEETING
GENERAL PUBLIC COMMENT SIGN IN SHEET
WELCOME to the City of Grass Vattey City Councit meeting! Pubtic Comments provide an opportunity for the pubtic to address the City Council on any subject which is not on the agenda but in the jurisdiction of the councit. lf you wish to speak, ptease indicate in the appropriate box when you sign in and take the number corresponding to your name. Each individual can have up to 3 minutes of pubtic comment. At the beginning of the meeting, there witl be an attotted 30 minutes of general pubtic comments and the remainder of comments witt be heard at the end of the agenda.
Speakers witl be catted in order of the numbers given.
When you are recognized by the mayor:
1. Please stand before the podium and give your name and address. (optionat)
2. Ptease timit your comments to three minutes per speaker.
3. lf previous speakers have made the same point, you may simpty indicate your support or disagreement, untess you have new information.
Thank you for your participation.
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Item # 2.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Close City Hall to the Public the week of 12/23-12/27 CEQA: Not a project
Recommendation: That Council approves the motion to close the City Hall office to the public during the week of Christmas (12/23-12/27) and resume normal operating hours on Monday, December 30th, to allow for flexible staff schedules during this period.
Prepared by: Taylor Whittingslow, Deputy City Manager
Council Meeting Date: 11/26/2024 Date Prepared: 11/20/2024 Agenda: Consent
Background Information: In 2021, 2022, & 2023, the Council approved for staff closing City Hall the week between Christmas and New Year’s Day. These closures were successful and resulted in no complaints from the public regarding the office being closed. Staff is requesting to close City Hall again for the week of Christmas. The closure would allow City Hall staff to have the option to either continue to work during this period or to have the flexibility to take time off to spend with their families.
Council Goals/Objectives: This item executes portions of work tasks toward achieving/maintaining High Performance Government and Quality Service.
Fiscal Impact: N/A.
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments:
Item # 3.
City of Grass Valley
City Council
Agenda Action Sheet
Title: A Resolution Adopting Rosenburg’s Rules of Order (2011) CEQA: Not a project
Recommendation: That Council adopt Resolution 2024-81 to establish simplified rules of procedure for meetings of the Council, committees, boards, and commissions of the City.
Prepared by: Taylor Whittingslow
Council Meeting Date: 11/26/2024 Date Prepared: 11/20/2024 Agenda: Consent
Background Information: The Council has expressed its preference to adopt the rules of order for Council meetings and meetings of all subordinate legislative bodies to ensure meetings are conducted in an orderly, fair, efficient, and democratic manner.
The proposed Resolution adopts the 2011 Rosenburg’s Rules of Order, a simplified version of Robert’s Rules of Parliamentary Procedure more suited to bodies with fewer numbers than those for which Robert’s Rules were designed. These rules were drafted by Davis City Attorney (and later Yolo Superior Court Judge) David Rosenberg and are widely adopted by California local governments.
To the knowledge of present staff, the Council has not adopted rules of order. As a result, no clear rule governs the treatment of abstention. So, for example, was the recent vote to urge support for Proposition 36 passed by two “yes” votes, one “no” vote, one abstention, and one absence? After a study, the City Attorney’s office concluded it was, but adoption of Rosenberg’s Rules would provide a simple, clear answer — abstentions acquiesce in the action or non-action of most of those who vote.
Rosenburg’s Rules of Order identify two treatments of abstention. If the Rules instruct to count the votes of “those present,” then an abstention vote counts both towards quorum and against the motion. The other strategy and Rosenberg’s default rule (which staff recommends) is to count an abstention only for a quorum, not as a vote on the motion. Thus, abstaining members are present for the purpose of determining quorum but do not weigh for or against the motion.
Article VI, section 3 of the Charter allows a majority of a quorum (i.e., two “yes” votes of a quorum of three) to approve an action other than the budget (for which at
Item # 4.