Agenda packet — Grass Valley City Council, December 10, 2024 (part 2 of 2)

Item # 5.

Condon Disc Golf Park - City of Grass Valley, CA | 11/26/2024| Reference # 12092 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 9 of 9
No modifications to this offer shall be authorized unless confirmed in writing by the President of Public Restroom Company.

Offered by: Public Restroom Company by _________________________________ Charles E. Kaufman IV, President
This provides conditional acceptance of this preliminary purchase order for this building subject to acceptance of the submittals, furnished by Public Restroom Company. Once you accept the preliminary submittals, this shall become a final purchase agreement or at your discretion the final purchase order or a contract may be substituted with this attached.

Accepted by:
_______________________________ _______________________________ Authorized Signature Date Signed
_______________________________ _______________________________ Printed Name Legal Entity Name and Address

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Item # 5.
www.PublicRestroomCompany.com
PROJECT REF#: 12092
2587 BUSINESS PARKWAY
MINDEN NEVADA 89423
P: 888-888-2060 F: 888-888-1448

RESTROOM BUILDING

CONDON DISC GOLF PARK

GRASS VALLEY, CALIFORNIA
ARTIST IMPRESSION: 3D RENDERING ONLY FOR REPRESENTATION. COLORS AND MATERIALS ARE SUBJECT TO CHANGE COPYRIGHT 2022, PUBLIC RESTROOM COMPANY THIS MATERIAL IS THE EXCLUSIVE PROPERTY OF PUBLIC RESTROOM

COMPANY AND SHALL NOT BE REPRODUCED, USED OR DISCLOSED TO OTHERS EXCEPT AS AUTHORIZED BY THE WRITTEN PERMISSION OF PUBLIC RESTROOM COMPANY.

FLOOR PLAN
SCALE: NOT TO SCALE

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Item # 5.
9'-4" (ROOF OVERALL)
8'-0" (BUILDING) 8" 8" ACC/RR ALL GENDER ELEC. PANEL 20'-0" (ROOF OVERALL) 8" 18'-8" (BUILDING OVERALL) 8" 7'-4" 4'-0" 7'-4" DRINKING FOUNTAIN W/ BOTTLE FILLER BABY UTILITY STN. CHASE BABY STN. 8'-6" (SLAB OVERALL) 19'-2" (SLAB OVERALL) ACC/RR ALL GFI GENDER T.O. SLAB 0'-0" T.O. WALL 7'-4" 12'-6" 4 12 DRINKING FOUNTAIN W/ BOTTLE FILLER CORR. SIDINGS 12'-6" CORR. ROOFING HORZ SIDING STONE WAINSCOT 1- ELEVATION 2 SCALE:3/16"=1'-0" 2- FLOOR PLAN SCALE: 3/16"=1'0" ELEVATION 1 SCALE:3/16"=1'-0" PROJECT #: MAX. PERSON / HOUR: REVISION # 12092 90SHEET# START DATE:10/14/20224 DRAWN BY: EOR REVISION DATE: - DRAWN BY: C O P Y R I G H T 2 0 2 2 , P U B L I C R E S T R O O M C O M P A N Y T H I S MATERIAL IS THE EXCLUSIVE P R O P E R T Y O F P U B L I C R E S T R O O M C O M P A N Y A N D SHALL NOT BE REPRODUCED, U S E D , O R D I S C L O S E D T O O T H E R S E X C E P T A S AUTHORIZED BY THE WRITTEN P E R M I S S I O N O F P U B L I C R E S T R O O M C O M P A N Y . ~NOT FOR CONSTRUCTION ~ PRELIMINARY DESIGN DRAWING ONLY ~ DO NOT SCALE, DIMENSIONS PRESIDE PROJECT: BUILDING TYPE: S PROJECT REF#: 12092 CONDON DISC GOLF PARK GRASS VALLEY, CA RESTROOM BUILDING Page 104 Item # 5.

Condon Park 2 - Grass Valley, CA| 11/26/2024| Reference # 11944 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 1 of 9
Price Proposal: Condon Park 2 - Grass Valley, CA
Date: November 26, 2024
Reference: 11944
Sourcewell: Contract # 081721-PRM
Our Offer to Sell:

1. Restroom Building delivered to site @ $ 208,125
Public Restroom Company (PRC) herein bids to furnish (building only per plans and specifications, delivered to site with all costs except installation including applicable taxes excluding retention. (Retention is not allowed as this is materials or a product fully assembled before shipment to the site and therefore not subject to retention.)

2. Installation: Turnkey Installation of the Building above @ $ 31,133 with retention allowed.

Public Restroom Company also includes in this two-part quotation our turnkey installation package for this building. Our national factory authorized installation team will:
a. Arrive onsite to confirm and verify the Owner/General Contractor provided scope of work in preparation for installation including access to the site. b. Verify the building pad size, building corners, finished slab elevation, utility depth and location, meter size and distance from building, and compaction compliance. c. Excavate the utility trenches for placement of our prefabricated underground piping tree for the buildings plumbing and electrical, set the kit in place, provide the water test for inspection before backfilling, and then place the site adjacent coarse sand you provide to us alongside the building pad and screed it level for final building placement. We will need onsite water availability for wetting the sand bed before building placement to consolidate the pad.
d. Set the building on the site pad.
e. Connect the utility piping stub ups to the building piping stub down building points of connection for water, sewer, and electrical conduit to the building internal electrical panel.

3. Owner/General Contractor Final Tie In of Utilities and other site work:
a. The Owner/Contractor is responsible for making all final plumbing connections at the 6’ POC locations.
b. The Owner/Contractor is responsible for pulling wire and completing all final tie-ins to the electrical panel from the 6’ POC location.
c. The Owner/Contractor is responsible for preparing the pad/foundation. PRC will trench through provided pad/foundation to run utilities to 6’ POC locations.

4. Total Cost of building and installation @ $ 239,258

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Item # 5.

Scope of Work Background:

Owner/General Contractor shall survey the site, establish survey for the building pad and prefabricated building slab elevation and front corners, excavate for building footings (if required), locate footing sleeves for electrical, waste, and water, pour the footings (if required), furnish sand base adjacent to subgrade pad, and provide location for utility POC’s nominally 6’ outside the foundation.

Preparation of Building Pad:

Owner/General Contractor is responsible for providing the building subgrade pad or when required footings to frost depth per Public Restroom Company design specifications. PRC will provide detailed drawings for the subgrade building pad, utilities POC’s, and if required the footings, attached to this scope of work.

Subgrade Pad/Foundation Requirements:

1. Owner/General Contractor shall survey the building site and provide a finished slab elevation for the prefabricated building. The building pad size we require is larger than the final actual building footprint. Provide building front corner stakes with 10’ offsets.

2. Excavate the existing site to the depth of the required footings to local code if required.

3. Furnish coarse concrete sand adjacent to subgrade pad so PRC can cut the utility trenches, install underground utilities, and screed sand.

4. If determined that under slab vapor barrier and or insulation is required, Owner/General Contractor shall provide materials and installation.

Owner/General Contractor verification of site access to allow Building Delivery:

1. You certify to PRC that suitable delivery access to the proposed building site is available. Suitable access is defined as 14’ minimum width, 16’ minimum height, and sufficient turning radius for a crane and 70’ tractor-trailer.

2. Our cost is based upon the crane we provide being able to get within 35’ from the building center and for the delivery truck to be no more than 35’ from the crane center picking point.

3. If the path to the building site traverses curbs, underground utilities, landscaping, sidewalks, or other obstacles that could be damaged, it is the Owner/General Contractor ‘s responsibility for repair and all costs, if damage occurs.

4. If trench plating is required, it shall be the cost responsibility of the Owner/General Contractor.

5. If unseen obstacles are present when site installation begins, it is the Owner/General Contractor responsibility to properly mark them and verbally notify PRC before installation.

6. If weather becomes an issue for safety or site installation delays due to weather, Owner/General Contractor or PRC with General Contractor’s confirmation may call-off set. If building set is stopped, relocation of the building modules to an onsite or offsite location may incur additional costs to Owner/General Contractor.

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Item # 5.

PRC will provide sufficient notice of delivery of the prefabricated building. The Owner/General Contractor shall make the site available during the delivery period. During the delivery period, on an improved site, Owner should stop site watering several days before delivery to minimize the impact on the soils for the heavy equipment needed for installation.

Caution: If site is not ready for our field crew to perform their installation and if no notice of delay in readiness from Owner/General Contractor is received, PRC will provide a change order for remobilization on a daily basis until the site is ready for us. Ready means that the site pad is completed, the corner required survey stakes are in place, the slab elevation stakes are in place, the location of the front of the building is confirmed on site, and access to the site is available from an improved roadway. Owner/General Contractor shall sign the change order before we will continue delivery.

Public Restroom Company will “turn-key” set the buildings including the hook up of utilities inside the building (only) when they are available. PRC will use its own factory trained staff for the installation.

Utility Connections:

1. PRC to complete all internal building plumbing connections and connections from the electrical panel to building’s fixtures. The Owner/ Contractor is responsible for making the final plumbing connections at the 6’ POC locations.

2. The Owner/Contractor is responsible for pulling the wire and completing the final tie-in to the electrical panel from the 6’ POC location.

3. The Owner/Contractor is responsible for commissioning the building once final utility connections are made. This includes flushing & testing all water service lines before final startup.

Special Conditions, Permits, and Inspection Fees:

Follow any published specifications governing local building procedures for applicable building permit fees, health department fees, all inspection fees, site concrete testing fees, and compaction tests, if required by Owner. PRC is responsible for all required State inspections and final State insignia certification of the building, if applicable.

Jurisdiction for Off-site Work:

Jurisdiction, for permitting and inspection of this building shall be either the State agency who manages prefabricated building compliance in the state or the local CBO (when the State does not provide certification.) If the responsibility for building inspection is the local CBO, we will provide a certified plan set, calculations, and a third-party engineer inspection report for any and all closed work the local official cannot see.

Page 107 ends

Item # 5.

Our In Plant/Off-Site Construction Scheduling System:

PRC has several off-site manufacturing centers in the United States, strategically located, with the proper equipment and trained staff to fabricate our custom buildings to our high-quality fit and finish standards. PRC manages quality control in our off-site production facility to comply with the approved drawings and provides an inspection certification and photos as required. When proprietary materials, which we have designed and fabricated, are part of the project, PRC supplies the manufacturing centers with these proprietary PRC components. We then schedule the in-plant construction process to coordinate with your delivery date through our Operations Division field staff. We guaranty on time at cost delivery weather permitting.

Special Payment and Progress Billing Terms:

Invoicing begins on the 30th of the month following an order and/or the acceptance of the proposal/contract.

The first progress billing invoice will be issued for the commencement of design and engineering of architectural plans. This will be 10% of the contracted amount. Once construction begins invoicing will commence monthly based on plant percentage of completion, supported by photographs.

In the event of project stoppage, additional fees may be assessed for re-mobilization, storage, crane costs, etc. Our discounted project costs are based upon timely payments. Delays in payment could change delivery schedules and project costs.

Delivery and Installation:

Site Inspection:

PRC staff, upon site arrival, will verify the required dimensions of the building pad and the corner locations/elevation. We will also verify the delivery path from an accessible road or street and install the underground utilities to the point of connection nominally 6’ from the exterior of the building.

Installation:

PRC will install the building turn-key, except for any exclusion (listed under “Exclusions,” herein.) Installation of Utilities under the Prefabricated Building:

We fabricate off-site an underground utilities (water, and DWV piping and fittings) preassembled plumbing and electrical tree. Our site staff will set the underground tree into code depth excavated trenches and our staff will install the coarse concrete sand to bed the piping per our submitted drawing.

We provide all the buildings under-slab piping including the driven electrical ground rod. The Owner/General Contractor brings utility services to within 6’ of the pad and are responsible for final connections at that point.

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Item # 5.

After placement of the building on the pad by PRC, our field staff will tie in the water and sewer connection “inside” the building only and terminate at a point of connection (POC) outside the building clearly marked for each utility service. The Owner/General Contractor is responsible for final utility point of service connections at the nominal 6’ from building locations.

Electrical:

PRC provides the electrical conduit to the POC 6’ from the building. The Owner/General Contractor pulls the wire and ties it off on the electrical panel.

Plumbing:

PRC provides the POC up to 6’ from the building footprint and the Owner/General Contractor connects the water to our stub out location.

Sewer:

Some sites depending on the local jurisdiction will require an outside house trap which Owner/General Contractor shall install if needed. PRC will provide you with a sewer point of connection including a clean out to which Owner/General Contractor will terminate the site sewer service.

Testing of Water, Sewer, and Electrical in Plant and Final Site Utility Connection:

Before the building leaves the manufacturing center, PRC certifies a pressure water piping test, DWV, and the electrical connections for compliance with code. While the building is fully tested for leaks at the plant before shipment, road vibration may loosen some plumbing slip fittings and require tightening once the building services (water) is completed. Owner/General Contractor is responsible for minor fitting tightening to handle small slip fitting leaks caused by transportation.

Time of Completion:

PRC estimates a 240 calendar day schedule to complete our scope of work from receipt of written notice to proceed together with signed approved architectural submittals; including final construction documents and structural calculations from all authorities required to approve them.

Exclusions/Exceptions:

1. Access issues for delivery of the building by a clear unobstructed path of travel from an improved roadway to the final installation pad or foundation may cause site delays and extra cost at each site. This exclusion covers sites whose access is limited by trees, inaccessible roadways, overhead power lines at location where crane will lift building, grade changes disallowing our delivery trailers with only 4” of clearance to grade, berms, or uneven site grades, or when the path of travel is over improvements such as sidewalks, all of which are not within the scope of work by PRC. On some sites without on-site storage availability for buildings that cannot be set, relocation to a proximal crane yard and later relocated to the site for installation, will incur additional fees at rates that vary depending on local rates. PRC will provide written costs for this additional work by change order.

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Item # 5.

Condon Park 2 - Grass Valley, CA| 11/26/2024| Reference # 11944 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 6 of 9

2. If weather on site causes site delivery issues, the delivery may have to be diverted to an off-site location and the additional costs will be a change order to the bid. Our staff works with the Owner/General Contractor in advance to make sure sound decisions for delivery are made to avoid this issue. But sometimes Owner/General Contractor take risks for weather, but this risk is clearly at the Owner/General Contractor risk, not PRC.

3. Sidewalks outside the building footprint.

4. Trench plates or matting needed for protection of site soils, sidewalks, hardscaping, or site utilities shall be the responsibility of the Owner/General Contractor. Any site soils damage or other site improvements if damaged during installation shall be the responsibility of the Owner/General Contractor.

5. Not responsible for removing any soil, sand, or other debris as a result of trenching or installation.

6. Survey, location of building corners, finish floor elevation, excavation, and construction of subgrade building pad and footings (if required) per PRC plans.

7. Soil conditions not suitable for bearing a minimum of 1500 PSF with compaction to 90% maximum dry density shall require Owner/General Contractor correction before building placement. If no soils testing report is available before bid, Owner/General Contractor must verify site supporting soils at a minimum of 1500 PSF because that is the least we can place our structures on or Owner/General Contractor or engineer of record must design a foundation system to meet the imposed loads of site placement.

8. Improper water pressure, an undersized meter, or improper water volume flow to the building may necessitate a change order for installation of a building internal diaphragm tank to provide the minimum flow rate and static pressure of up to 60 PSI and a minimum of 40 PSI to properly flush the fixtures. Building water service chlorination, post installation, shall be by Owner/General Contractor.

9. Our bid included crane costs are based on a maximum 35’ radius from the center pin of the crane (10’ back from the rear of the crane) to the building center point of the furthest building module roof. If additional distance requires a larger crane, additional costs will be assessed by change order to the Owner/General Contractor.

10. Bonds, building permits, a site survey, special inspection fees, minor trash removal (nominally one pickup truck of shipping materials), final utility connections to the on-site water, sewer and electrical are by the Owner/General Contractor. Since the building is fully inspected and tested in plant, minor plumbing leaks (if water is not available when building site work installation is completed) is by the Owner/ General Contractor.

11. Site Traffic Control, if applicable, shall be by Owner/ General Contractor, not PRC.

12. Any equipment installation, site work or special inspections other than described within this proposal, shall be by Owner/General Contractor.

13. Backflow certification if applicable by Owner/ General Contractor.

14. Any Fire Suppression Systems by others, not by PRC.

15. Any future transformers, related shut offs, and disconnects for electrical is by others, not by PRC.

16. If determined that under slab vapor barrier and or insulation is required, Owner/General Contractor shall provide materials and installation.

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Item # 5.

PRC shall comply with the required insurance requirements, wage reports, and safety requirements for the project, including OSHA regulations.

Special Insurance to protect the Building before acceptance:

As PRC requires payment for each month of off-site construction, and since the building is not on owner property where their insurance will cover the building, we maintain a special policy that insures the property even when paid for off-site until the building is finally accepted by the owner. This special policy protects the Owner’s custom ordered materials to be used in the fabrication of the building during this period. PRC provides this Stock Throughput Policy to cover the building materials from supplier to manufacturer, while it is being built off-site, while in transit to the job site, during and after it is installed on-site until final acceptance. This special policy has a $1,000,000 coverage limit. This exceeds the cost of any single building we have offered for sale herein.

Errors and Omissions Insurance:

Our firm employs licensed architects, engineers, and drafting staff to provide design of our buildings.

Since these buildings are required to meet accessibility standards and building codes on site, and since we are the designer, we carry Errors and Omissions Insurance (E & O) to protect our clients from any errors. The policy covers a limit of up to $2,000,000 per occurrence and is more clearly explained in the insurance certificates we provide after receipt of a purchase order.

WARRANTY:

All work performed by PUBLIC RESTROOM COMPANY (called “Company”) shall be warranted to the Owner to be of good quality, free of faults and defects in material, workmanship, and title for 5 years from last date of installation if building is installed by Company or 1 year if building is installed by Owner or Owner’s agent without on-site supervision by Company. Company warranty on building shell including exterior walls, concrete 8” slab/foundation, and roof system is warranted for 20 years structurally. The Company will repair or replace at their sole option any defects in work upon proper notice to the below stated address below.

Owner/General Contractor selected parts and materials that are not PRC approved will not be covered under PRC’s 5 year component warranty. These selections will be covered only by any available manufacturer warranty.

Our Company extended warranties shall be Company only and shall have no effect on any required Performance, Payment, or Warranty Bonds where Surety shall assume no liability to the Company, the Owner, or any third parties should the Company fail for any reason to deliver acceptable maintenance warranties beyond the one year period. The warranty extension is solely between the owner and PRC and not the general contractor, bonding company, or architect/engineer of record.

This warranty applies only if all work performed by Company has been fully paid for, including change orders if applicable. Company has no responsibility for any neglect, abuse, or improper handling of building product.

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Item # 5.

Condon Park 2 - Grass Valley, CA| 11/26/2024| Reference # 11944 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 8 of 9
The warranties expressed herein are exclusive, and are in lieu of all other warranties expressed or implied, including those of merchantability and fitness.

There are no warranties which extend beyond those described on the face of this Warranty. The foregoing shall constitute the full liability of the Company and be the sole remedy to the Owner.

Term of Offer to Sell and Owner/General Contractor Acceptance:

This offer is valid for acceptance within 90 days or when a part of a public bid for the applicable duration imposed within the Owner’s bid documents. Acceptance is by approving our post bid preliminary notice to begin drawings subject to final Owner/General Contractor approval of our submittals and receipt of a contract or a purchase order/contract.

Special Notice of Possible Project Cost Increases as a Result of Late Payments:

In the event of delayed or late payment, PRC shall have the right to remedies including late charges, overall project total cost increases, and other damages as allowed by applicable law. The contract price quoted herein is a discounted price based upon our receipt of progress payments as invoiced on the agreed billing schedule of PRC. In the event of non-payment, PRC will provide a 5 day written notice to cure and if payment is still not received, the discounted price for the payment due may increase, to an undetermined amount, to cover work stoppage, remobilization, cancellation of materials and subsequent restocking charges, resale of the contracted building to another party, storage fees, additional crane fees, travel and per diem costs for field crews, and any other cost applicable to the project, as allowed by law. Interest if applicable to non-payment will be assessed at the maximum amount allowed by law or 18% whichever is greater.

Termination:

Upon Termination for any reason, Owner/General Contractor shall be liable for the cost of all work performed up to the date of termination. Additionally, Owner/General Contractor shall pay for off-site demolition and disposal of the partially or fully fabricated building as well as any non-returnable materials which were custom-ordered to complete fabrication in PRC’s factory location. Any returned materials are subject to return and restocking fees at the Owner/General Contractor expense.

Venue for Contract Jurisdiction:

Public Restroom Company requires all contracts accepted by our firm to hold that the venue for legal jurisdiction for this contract offer and acceptance shall be Douglas County, Nevada. In the event of your default, PRC shall be entitled to the full amount due including reasonable attorney fees, costs, storage, expenses of physical recovery, and statutory interest, as allowed by law.

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Item # 5.

Condon Park 2 - Grass Valley, CA| 11/26/2024| Reference # 11944 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 9 of 9
No modifications to this offer shall be authorized unless confirmed in writing by the President of Public Restroom Company.

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Item # 5.

GRASS VALLEY, CALIFORNIA

RESTROOM BUILDING
www.PublicRestroomCompany.com
ARTIST IMPRESSION: 3D RENDERING ONLY FOR REPRESENTATION. COLORS AND MATERIALS ARE SUBJECT TO CHANGE COPYRIGHT 2021, PUBLIC RESTROOM COMPANY THIS MATERIAL IS THE EXCLUSIVE PROPERTY OF PUBLIC RESTROOM COMPANY AND SHALL NOT BE REPRODUCED, USED OR DISCLOSED TO OTHERS EXCEPT AS AUTHORIZED BY THE WRITTEN PERMISSION OF PUBLIC RESTROOM COMPANY.

CONDON PARK 2
PROJECT REF#: 11944
2587 BUSINESS PARKWAYMINDEN NEVADA 89423P: 888-888-2060 F: 888-888-1448

FLOOR PLAN
SCALE: NOT TO SCALE

Page 114 ends

HD GFI WH
WH ACC/RR ALL GENDER T.O. SLAB 0'-0" T.O. WALL 7'-4"
12'-6" 4 12 DRINKING FOUNTAIN W/ BOTTLE FILLER CORR. SIDINGS 12'-6" 1- ELEVATION 2 SCALE:3/16"=1'-0" 2- FLOOR PLAN SCALE: 3/16"=1'0" ELEVATION 1 SCALE:3/16"=1'-0" PROJECT #: MAX. PERSON / HOUR: REVISION # 11944 90SHEET# START DATE: DRAWN BY: EOR REVISION DATE: - DRAWN BY: C O P Y R I G H T 2 0 2 1 , P U B L I C R E S T R O O M C O M P A N Y T H I S MATERIAL IS THE EXCLUSIVE P R O P E R T Y O F P U B L I C R E S T R O O M C O M P A N Y A N D SHALL NOT BE REPRODUCED, U S E D , O R D I S C L O S E D T O O T H E R S E X C E P T A S AUTHORIZED BY THE WRITTEN P E R M I S S I O N O F P U B L I C R E S T R O O M C O M P A N Y . ~NOT FOR CONSTRUCTION ~ PRELIMINARY DESIGN DRAWING ONLY ~ DO NOT SCALE, DIMENSIONS PRESIDE PROJECT: BUILDING TYPE: S PROJECT REF#: 11944 CONDON PARK 2 GRASS VALLEY, CA RESTROOM BUILDING Page 115 Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: HSIP Pedestrian Crossing Improvements Project – Final Acceptance CEQA: N/A – Project is Complete
Recommendation Motion: That Council: 1) accept the HSIP Pedestrian Crossing Improvements Project as complete, and 2) authorize the City Engineer to file a Notice of Completion with the County Recorder.

Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 12/10/2024 Date Prepared: 12/5/2024 Agenda: Consent
Background Information: The HSIP Pedestrian Crossings Improvements Project included the installation of pedestrian safety improvements (rapid flashing beacons, new signage and striping) and the construction of crossing enhancements including curb ramps and raised crosswalks at various locations around town. Specifically, high use areas near schools (Lyman Gilmore, Nevada Union, Grass Valley Charter) were targeted for improvements, as well as intersections with a history of requests for pedestrian enhancements.

All the work has now been completed by the contractor. Final project costs totaled $381,423.00 with one change order issued for the project.

The Engineering Division has field accepted the work and the contractor has provided the City with a guarantee of work for a period of one year following the date of acceptance of the project. Upon Council’s acceptance, Staff will file a Notice of Completion with the County Recorder’s Office. If no Stop Notices are received by the City after a period of thirty-five (35) days from the filing date of the Notice, all appropriate bonds will be released to the contractor.

Council Goals/Objectives: The HSIP Pedestrian Crossings Improvements Project executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – City Infrastructure Investment
Fiscal Impact: Final project costs are fully funded in the approved project budget to be paid with a combination of HSIP grant funds and Measure E funds.

Funds Available: Yes Account #: 300-406-66006
Reviewed by: City Manager Attachments: Notice of Completion

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Item # 6.

C:\Users\MeetingsOfficeUser11\AppData\Local\Temp\tmp2322.tmp RECORDING REQUESTED BY and
WHEN RECORDED MAIL TO:

ENGINEERING DIVISION

CITY OF GRASS VALLEY
125 East Main Street
Grass Valley, CA 95945
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. That the undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is the City of Grass Valley.

3. The FULL ADDRESS of the OWNER is 125 East Main Street, Grass Valley, CA 95945.

4. The nature of the INTEREST or ESTATE of the undersigned is: FEE.

5. A work of improvement on the property hereinafter described was COMPLETED: November 5, 2024.

6. The work of improvement completed is described as follows: RRFB Installations, concrete curb ramps and pedestrian safety improvements.

7. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Consolidated Engineering, Inc.

8. The street address of said property is: West Main Street at Gilmore Way, West Main Street at Carpenter Street, West Main Street at Alta Street, Ridge Road at Ventana Sierra Drive, Hughes Road at Lidster Ave, East Main Street at Scandling Ave, East Main Street at Eureka Street, Colfax Ave at Oak Street, and Race Street at Lucas Lane.

9. The property on which said work of improvement was completed is in the City of Grass Valley, County of Nevada, State of California and is described as follows: Pedestrian Crosswalk Improvements _____City of Grass Valley___________
Owner
by: ________________________________
Bjorn P. Jones, City Engineer
“I certify under penalty of perjury that the foregoing is true and correct.” _________________________________________ __________________________________ (Date and Place) (Signature)

Page 117 ends

Item # 6.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Second reading of Ordinance No. 78- Municipal Code Section 8.16 Fire Control Regulations
CEQA: Not a project
Recommendation: That Council: 1) hold a second reading by title only and adopt NonUrgency Ordinance 78 – 8.16 Fire Control Regulations Prepared by: Mark Buttron -Fire Chief
Council Meeting Date: 12/10/2024 Date Prepared: 11/25/2024 Agenda: Consent
Background Information:

On November 12, 2024, staff presented the City Council with a revised version of Municipal Code Chapter 8.16, Fire Control Regulations. The update includes requirements for defensible space surrounding structures, incorporating best practices such as Zone 0, Zone 1, and Zone 2, and modernized definitions. This revision aligns the City’s vegetation management and defensible space ordinance with current standards and the objectives of the full-time vegetation management program supported by Measure B. This program includes Community Vegetation Management Assistance, Wildfire Preparedness Education, Green Waste Drop-off, and Defensible Space Inspections.

To ensure the timely implementation of these enhancements, the Council approved Urgency Ordinance No. 77 on November 12, allowing the immediate application of the updated regulations. In addition, Non-Urgency Ordinance No. 78 was introduced to formalize these changes.

Tonight’s agenda includes the second reading, by title only, and adoption of NonUrgency Ordinance No. 78, amending Municipal Code Chapter 8.16, Fire Control Regulations.

Staff proposes to re-evaluate the newly implemented regulations and ordinance following the conclusion of the next fire season. This review will provide an opportunity to assess the effectiveness of the requirements, gather feedback from stakeholders, and identify any necessary adjustments or improvements based on realworld applications and outcomes. This approach ensures that the regulations remain practical, effective, and responsive to the community's needs and challenges.

Page 118 ends

Item # 7.

Council Goals/Objectives: Exceptional Public Safety consistent with the City of Grass Valley Strategic Plan
Fiscal Impact: None
Funds Available: N/A Account #: N/A
Reviewed by:

Attachments: 1) Grass Valley Municipal Code Section 8.16 2) Urgency Ordinance No. 77 Amending Grass Valley Municipal Code Section 8.16
3) Non-Urgency Ordinance No. 78 Amending Grass Valley
Municipal Code Section 8.16

Page 119 ends

Item # 7.
361340.3
ORDINANCE NO. 78

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF GRASS VALLEY REPEALING AND
REPLACING ARTICLE II (“MISCELLANEOUS FIRE
CONTROL REGULATIONS”), ARTICLE III
(“PROHIBITIONS”), ARTICLE IV (“FIREWORKS”),
AND ARTICLE V (“VIOLATIONS – PENALTY”) OF
CHAPTER 8.16 OF THE GRASS VALLEY MUNICIPAL

CODE REGARDING FIRE CONTROL REGULATIONS
Be it ordained by the Council of the City of Grass Valley:

SECTION 1. CODE AMENDMENT. Articles II, III, IV, and V of Chapter 8.16 of Title 8 of the Grass Valley Municipal Code are hereby repealed and replaced as set forth in Exhibit A attached to this Ordinance and incorporated by such reference.

SECTION 2. ENVIRONMENTAL DETERMINATION. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA)’ and has been determined to be not a Project under section 15378(b)(5) (Organizational or Administrative Activities) of the CEQA Guidelines. To the extent the adoption of this Ordinance constitutes a Project subject to CEQA, it is categorically exempt pursuant to sections 15061(b)(3) (Common Sense Exemption), 15304 (Minor Alterations to Land), 15307 (Actions by Regulatory Agencies for Protection of Natural Resources), and 15308 (Actions by Regulatory Agencies for Protection of the Environment) of the CEQA Guidelines.

SECTION 3. INCONSISTENCIES. Any provision of the Grass Valley Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and/or further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.

SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons and circumstances. The City Council of the City of Grass Valley declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof despite the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or

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unconstitutional and, to that end, the provisions hereof are hereby declared to be severable.

SECTION 5. EFFECT OF AMENDMENTS. It is the intent of the City Council of the City of Grass Valley that the Grass Valley Municipal Code sections affected by this Ordinance shall not be considered repealed and reenacted in their amended form; that the portions which are not altered are to be considered as having been the law from the time when they were enacted; that the new provisions are to be considered as having been enacted at the time of the amendment; and that the omitted portions are to be considered as having been repealed at the time of the amendment.

SECTION 6. EFFECTIVE DATE. This Ordinance shall be in full force and effect 30 days after its adoption under Article VII, § 2 of the Grass Valley City Charter.

SECTION 7. PUBLICATION. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published once in The Union, a newspaper of general circulation printed, published, and circulated within the City.

INTRODUCED and first read at a regular meeting of the City Council on the 12th day of November 2024.

FINAL PASSAGE AND ADOPTION by the City Council was at a meeting held on the________ day of _________________2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:
_____________________________
Jan Arbuckle, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ____________________________ Taylor Whittingslow, City Clerk Michael G. Colantuono, City Attorney

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EXHIBIT A
Chapter 8.16 – FIRE CONTROL REGULATIONS
ARTICLE II – FIRE REGULATIONS

8.16.200 – Definitions
As used in this Article, the following definitions shall apply:
“Approved Warming Device” means a portable or fixed, outdoor, solid-fuel-burning fireplace that may be constructed of steel, concrete, clay, or other noncombustible material. It may be open in design or may be equipped with a small hearth opening and a short chimney or chimney opening in the top. All devices shall be equipped with spark-arresting screens. “Combustible material” means rubbish, litter, or material of any kind other than hazardous vegetation, that is combustible and endangers the public safety by creating a fire hazard as determined by the Fire Code Official.
“Defensible space” means (i) for improved parcels, the areas, including Zone 0, Zone 1, and Zone 2, extending 100 feet from any structure, but not beyond a parcel’s property line; and (ii) for unimproved parcels, the areas extending 30 to 100 feet inward from the parcel’s property line or abutting public right-of-way or fire apparatus access road, as applicable. “Fireworks” and “safe and sane fireworks” have the meanings ascribed to them in Sections 12500 et seq. of the California Health and Safety Code.
“Fire apparatus access road” means a road that provides fire apparatus access from a fire station to a facility, building, or portion thereof. This is a general term that includes, but is not limited to, a fire lane, public street, public right of way, private street, driveway, parking lot lane, or access road.
“Fire Code Official” means the Fire Chief of their duly authorized representative(s). “Fire hazard” means any condition, arrangement, or act that will increase, or may cause an increase of, the hazard or menace of fire to a greater degree than customarily recognized as normal by persons in the public service of preventing, suppressing, or extinguishing fire, or that may obstruct, delay, or hinder, or may become the cause of obstruction, delay, or hindrance, to the prevention, suppression, or extinguishment of fire.
“Fire season” means the first day of May through the thirty-first day of December. “Ladder fuel” means fuel that provides vertical continuity between surface fuel and canopy fuel strata, increasing the likelihood that fire will carry from surface fuel into the crowns of shrubs and trees.
“Hazardous vegetation” means vegetation that is combustible and endangers the public safety by creating a fire hazard, including but not limited to bark, mulch, seasonal and recurrent grasses,

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weeds, stubble, non-irrigated brush, dry leaves, dry needles, dead, dying, and diseased trees, or any other vegetation identified by the Fire Code Official. “Local Responsibility Area” means an area of the state that is not a State Responsibility Area or federal property, and where the financial responsibility for preventing and suppressing fires is primarily the responsibility of the city, town, county, city and county, district, or other local public agency.
“Outbuilding” means buildings that are less than 120 square feet in size and are not used for human habitation, and buildings with a roof but no walls.
“Parcel” means a portion of real property of any size which may be identified by an Assessor's Parcel Number, the area of which is determined by the legal lot of record. An “improved parcel” means a parcel containing a structure. An “unimproved parcel” means a parcel that does not contain a structure.
"Refuse piles” means accumulations of flammable vegetation and/or combustible materials, rubbish and/or scrap materials, including, but not limited to, wastepaper, wood, straw/hay, litter, or other flammable or combustible waste.
“State Responsibility Area” means an area of the state identified by the Board of Forestry and Fire Protection pursuant to Public Resources Code Section 4125 where the financial responsibility for preventing and suppressing fires is primarily the responsibility of the state. “Structure” means a building that has walls and a roof and an area of 120 square feet or greater. “Zone 0” means the area extending from 0 to 5 feet from any structure, attached deck, or outbuilding on a parcel, referred to as the “Ember-Resistant Zone” or “Home Ignition Zone.” Zone 0 requires the most stringent wildfire fuel reduction. This Zone is designed to ensure that fire or embers from igniting materials cannot spread to the structure. “Zone 1” means the area extending from 5 to 30 feet from any structure or attached deck, or from 5 feet from the structure or attached deck to the parcel’s property line, whichever is closer. This Zone is referred to as the “Lean, Clean, and Green Zone.” “Zone 2” means the area extending from 30 to 100 feet from any structure or attached deck, or from 30 feet from the structure or attached deck to the parcel’s property line, whichever is closer.

This Zone is referred to as the “Reduced Fuel Zone.”

8.16.220 – Fuel Mitigation Requirements

1. Prohibition. No person who has any ownership or possessory interest in or control of a Parcel within the City shall allow to exist thereon any hazardous vegetation or combustible material that constitutes a fire hazard as determined by the Fire Code Official.

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2. Defensible Space for Structures and Attached Decks. All persons who have any ownership or possessory interest in or control of any parcel within the City shall maintain defensible space adjacent to all structures and attached decks on the parcel as follows:

A. Zone 0.
i. Maintain all ground areas within 2 feet of any structure or attached deck free of combustible ground cover, including combustible mulch and bark. Hardscape materials, such as gravel, pavers, concrete, and other noncombustible mulch materials are permitted.
i. Notwithstanding the foregoing, ornamental vegetative fuels or cultivated ground cover that are irrigated or have a high moisture content, such as green grass, ivy, succulents or similar plants used a ground cover are allowed if, in the opinion of the Fire Code Official, they do not form a means of readily transmitting fire.
ii. All native and nonnative plant species within 2 feet of a structure or attached deck must be maintained such that foliage, twigs, and branches create a minimum 1 foot clearance above the ground or the ground cover.
iii. Remove all hazardous vegetation and combustible material capable of being ignited and endangering the structure or attached deck as determined by the Fire Code Official.
iv. Annual grasses, which are not permitted within 2 feet of a structure or attached deck must be removed or cut to less than 4 inches no later than May 1st of each year and throughout the fire season.
v. Maintain 6 feet of vertical clearance between branches and all other parts of trees overhanging the roof or other portion of any structure or attached deck. vi. Maintain any tree, shrub, or other plant adjacent to or overhanging any structure or attached deck free of branches, dead limbs, or other combustible material. vii. Maintain the roof and roof gutters of any structure, and the surface of any attached deck free of leaves, needles, hazardous vegetation, and combustible materials. viii. Maintain trees to remove ladder fuels so that foliage, twigs, or branches are greater than 6 feet above the ground or surface fuels.
ix. Remove all branches within 10 feet of any chimney or stovepipe outlet. x. Storage of firewood, lumber, or other combustible material is not permitted. xi. Non-irrigated brush is not permitted.

B. Zone 1.
i. Remove all hazardous vegetation and combustible material capable of being ignited and endangering the structure as determined by the Fire Code Official. ii. Annual grasses must be removed or cut to less than 4 inches no later than May 1st of each year and throughout the fire season.
iii. Organic mulch and wood chips shall be kept to a depth of no greater than three (3) inches.
iv. Maintain trees to remove ladder fuels so that foliage, twigs, or branches are greater than 6 feet above the ground or surface fuels.
v. Non-irrigated brush is not permitted.

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vi. New trees shall be planted and maintained so that the tree's drip line at maturity is a minimum of 10 feet from any structure.
vii. The horizontal distance between crowns of new trees and crowns of adjacent trees shall not be less than 10 feet.
viii. Liquid Propane Gas (LPG) storage tanks, outbuildings, firewood, lumber, and other combustible material shall be surrounded by 10 feet of bare mineral soil and no hazardous vegetation is permitted within 20 feet of LPG storage tanks, outbuildings, firewood, lumber, or other combustible Material.

C. Zone 2.
i. Remove all hazardous vegetation and combustible material capable of being ignited and endangering the structure as determined by the Fire Code Official. ii. Annual grasses must be removed or cut to less than 4 inches no later than May 1st of each year and throughout the fire season.
iii. Organic mulch and wood chips shall be kept to a depth of no greater than three (3) inches.
iv. Maintain trees to remove ladder fuels so that foliage, twigs, or branches are greater than 6 feet above the ground.
v. Non-irrigated brush is not permitted.
vi. New trees shall be planted and maintained so that the tree's drip line at maturity is a minimum of 10 feet from any Structure.
vii. The horizontal distance between crowns of new trees and crowns of adjacent trees shall not be less than 10 feet.
viii. Any structure or covering over a pile of lumber or firewood must be constructed or made of fire-resistant material.
ix. Liquid Propane Gas (LPG) storage tanks, outbuildings, firewood, lumber, and other combustible material shall be surrounded by 10 feet of bare mineral soil and no hazardous vegetation is permitted within 20 feet of LPG storage tanks, outbuildings, firewood, lumber, or other combustible material.

D. Defensible Space for Outbuildings. Any and all persons who have any ownership or possessory interest in or control of any parcel within the City shall comply with the Zone 0 Defensible Space requirements set forth herein with respect to any outbuildings on the parcel that are within 100 feet of a structure or attached deck on the parcel.

3. Roadside Vegetation. All persons who have any ownership or possessory interest in or control of any parcel within the City that abuts a fire apparatus access road shall:

A. Remove all hazardous vegetation that is within 3 feet, measured horizontally, from the paved edge of the fire apparatus access road.

B. Ensure that all portions of any tree overhanging a fire apparatus access road has at least 15 feet, measured vertically, of clearance from the roadway surface.

4. Unimproved Parcels: Any and all persons who have any ownership or possessory interest in or control of any unimproved parcel within the City shall maintain unimproved parcels as follows:

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A. Less Than One Acre:
i. The entire parcel shall be mowed and/or cleared so that hazardous vegetation does not exceed four inches in height above mineral soil by no later than May 1st of each year and throughout the fire season.
ii. Organic mulch and wood chips shall be kept to a depth of no greater than three (3) inches.
iii. The entire parcel shall be free of refuse piles.
iv. Maintain trees to remove ladder fuels so that foliage, twigs, or branches are greater than 6 feet above the ground or surface fuels.
v. Dead, dying, or diseased trees shall be removed. An evaluation by a licensed arborist with recommendations on removal of dying or diseased trees shall be required by the City prior to removal.
vi. All waste material that is the result of vegetation management work shall be chipped and spread or hauled off site. Burning of waste material is prohibited.

B. One to Five Acres:
i. A 30 foot area of defensible space shall be maintained around the boundary of the parcel in compliance with the following standards:
i. Groundcover.

1. Hardscape materials, such as gravel, pavers, concrete, and other noncombustible mulch materials are permitted.

2. Organic mulch and wood chips shall be kept to a depth of no greater than three (3) inches. All other combustible ground cover is prohibited.

3. Notwithstanding the foregoing, ornamental vegetative fuels or cultivated ground cover that are irrigated or have a high moisture content, such as green grass, ivy, succulents or similar plants used as ground cover are allowed if, in the opinion of the Fire Code Official, they do not form a means of readily transmitting fire. ii. All native and nonnative plant species must be maintained such that foliage, twigs, and branches create a minimum 1 foot clearance above the ground or the ground cover.
iii. Remove all hazardous vegetation and combustible material capable of being ignited as determined by the Fire Code Official.
iv. Annual grasses must be removed or cut to less than 4 inches by no later than May 1st of each year and throughout the fire season.
v. Maintain any tree, shrub, or other plant free of branches, dead limbs, or other combustible material.
vi. Maintain trees to remove ladder fuels so that foliage, twigs, or branches are greater than 6 feet above the ground or surface fuels.
vii. Storage of firewood, lumber, or other combustible material is not permitted. viii. Non-irrigated brush is not permitted.
ii. The 30 foot area of defensible space shall be measured inward from the parcel’s property line or abutting public right-of-way, as applicable. Where a vacant parcel

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abuts or contains a right-of-way or fire apparatus access road, the 30 foot area of defensible space shall be maintained from the edge of any sidewalk or, if there is no sidewalk, the street line.
iii. All waste material that is the result of vegetation management work shall be chipped and spread or hauled off site. Burning of waste material is prohibited.

C. Greater than Five Acres:
i. A 100 foot area of defensible space shall be maintained around the entire parcel in compliance with the following standards:
i. Groundcover.

1. Hardscape materials, such as gravel, pavers, concrete, and other noncombustible mulch materials are permitted.

2. Organic mulch and wood chips shall be kept to a depth of no greater than three (3) inches. All other combustible ground cover is prohibited.

3. Notwithstanding the foregoing, ornamental vegetative fuels or cultivated ground cover that are irrigated or have a high moisture content, such as green grass, ivy, succulents or similar plants used as ground cover are allowed if, in the opinion of the Fire Code Official, they do not form a means of readily transmitting fire ii. All native and nonnative plant species must be maintained such that foliage, twigs, and branches create a minimum 1 foot clearance above the ground or the ground cover.
iii. Remove all hazardous vegetation and combustible material capable of being ignited as determined by the Fire Code Official.
iv. Annual grasses must be removed or cut to less than 4 inches by no later than May 1st of each year and throughout the fire season. v. Maintain any tree, shrub, or other plant free of branches, dead limbs, or other combustible material.
vi. Maintain trees to remove ladder fuels so that foliage, twigs, or branches are greater than 6 feet above the ground or surface fuels. vii. Storage of firewood, lumber, or other combustible material is not permitted.
viii. Non-irrigated brush is not permitted.
ii. The 100 foot area of defensible space shall be measured inward from the parcel’s property line or abutting public right-of-way, as applicable. Where a vacant parcel abuts or contains a right-of-way or fire apparatus access road, the 100 foot area of defensible space shall be maintained from the edge of any sidewalk or, if there is no sidewalk, the street line.
iii. All waste material that is the result of vegetation management work shall be chipped and spread or hauled off site. Burning of waste material is prohibited.

5. Additional Management. The Fire Code Official may mandate additional fuels management of an area more or less than the above-referenced widths or height on a parcel and all sidewalks and roadways on or immediately adjacent thereto for the protection of public health, safety or

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welfare or the environment if the Fire Code Official finds that the additional fuels management is necessary to significantly reduce the risk of transmission of flame or heat sufficient to ignite a structure, and there is no other feasible mitigation measure to reduce the risk of ignition or spread of wildfire to a structure on a parcel. The Fire Code Official shall determine appropriate defensible space distances based upon a visual inspection of the parcel and shall consider all factors that place the structure(s) on the parcel at risk from an approaching fire. These factors shall include, but are not limited to, local weather conditions, fuel type(s), topography, and the environment of the parcel or the structure(s).

6. Conflicting Requirements. If any portion of any parcel is subject to overlapping or conflicting local, state, or federal, requirements, the more restrictive requirements, as determined by the Fire Code Official, shall apply.

7. Modifications. Compliance with the fuel mitigation requirements of this Article shall not result in the taking of endangered, rare, or threatened plant or animal species, significant erosion, or sedimentation of surface waters. When these or other conditions make it impractical to comply with the fuel mitigation requirements, the person who owns, leases, or controls the parcel(s) shall request that the Fire Code Official grant a modification of the requirements. The Fire Code Official shall have the authority to grant modifications for individual cases, provided that the Fire Code Official shall first make written findings that special individual reasons make the strict letter of this Article impractical and that the modification is in compliance with the intent and purpose of this Article.

8.16.230 – Sale or Transfer of Property
In accordance with Civ. Code, § 1102.19, as it may be amended from time to time, a seller shall, before the close of escrow on the sale of any parcel within the City, provide to the buyer documentation from the Fire Code Official stating that the parcel is currently in compliance with local vegetation management requirements. The Fire Code Official shall have the discretion to accept alternate means and measures to achieve compliance if completion of the required work will delay the sale or transfer of the parcel. If the seller of a parcel has not obtained documentation of compliance in accordance herewith, the seller and the buyer shall enter into a written agreement pursuant to which the buyer agrees to obtain documentation of compliance.

8.16.240 – Open Burning
It shall be unlawful for any person to ignite, permit, or maintain an open fire within the city limits of the City of Grass Valley. This prohibition is not intended to prohibit fires in approved warming device in accordance with Section 8.16.260, or devices used for cooking such as barbeques that are located on property that the individual using such device has legal authority to occupy, including but not limited to City-provided fire pits or barbeques in parks and other public areas.

8.16.250 – Authorized Burning

1. Training Burns. Fire Department training burns may be permitted with the prior written approval of the Fire Code Official or an authorized representative and Northern Sierra Air Quality Management District.

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2. Special Permits. The Fire Code Official may issue special permits to authorize burning for the health and safety of the public, professional entertainment purposes, or ceremonial purposes.

8.16.260 – Fire Protection Requirements
To provide and maintain fire protection during the use of approved warming devices or during authorized special permit burning, the following shall be required:

1. During use/operation an area within 10 feet of the device shall be free and clear of hazardous vegetation and/or combustible materials.

2. Responsible person, 18 years of age or older, in attendance with shovel until fire is dead out.

3. Water hose connected to an operational water supply shall be present at use/operation site.

4. Operation site shall be within 250’ of an operational fire hydrant.

5. Operation site shall be within 150’ of a California Fire Code compliant fire apparatus access road.

8.16.270 – Fireworks Prohibitions
The sale, use, and discharge of fireworks, including, but not limited to, safe and sane fireworks, is prohibited within the City. It shall be unlawful for any person to sell, offer for sale, purchase, discharge or otherwise use fireworks within the City except as provided in this Article.

8.16.280 – Fireworks Exceptions

1. Nothing in this Article shall be construed as prohibiting the sale, use, or discharge of any of the following: torpedoes, flares, or fuses by railroad or other transportation or law enforcement agencies for signal purposes; blank cartridges for ceremonial purposes, athletic, or sports events or military ceremonies or demonstrations; fireworks by permittees having a permit as hereinafter provided; agricultural and wildlife fireworks as defined in California Health and Safety Code section 12503; or to those subjects identified in subsections (a) through (d) of California Health and Safety Code section 12540.

2. Public displays of fireworks may be conducted by permit granted pursuant to section 982 of Title 19 of the California Code of Regulations.

8.16.290 – Authority to Inspect
Whenever the Fire Code Official has cause to believe that there exists, or may exist, in or upon any parcel any condition that constitutes a violation of this Article, the Fire Code Official may, with the permission of the parcel’s owner, enter such parcel at all reasonable times to inspect the parcel related to enforcement of this Article. If an owner refuses to allow the Fire Code Official to enter, the Fire Code Official may seek assistance from any court of competent jurisdiction in obtaining such entry pursuant to California Code of Civil Procedure sections 1822.50–1822.60.

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8.16.300 – Authority to Inspect Property and Request Records Whenever the Fire Code Official has reasonable cause to believe that there exists or may exist on any parcel any condition which constitutes a violation of this Article, the Fire Code Official is empowered to request a person having an ownership or possessory interest in the parcel to provide records, such as but not limited to, site plans, connection agreements, operations and maintenance records, documentation of waste disposal, etc., as necessary to determine compliance with this Article.

8.16.310 – Enforcement and Administration
Any person having an ownership or possessory interest in a parcel that is in non-compliance with this Article shall be subject to administrative, civil, or criminal liability as provided in this Code.

When relying on this Article, the City shall adhere to all procedures set forth in Chapters 1.10 through 1.15 of this Code, including, but not limited to the procedures for notice, service requirements, hearings, appeals, citations and fines.

8.16.320 – Public Nuisance Abatement
Violation of any provision of this Article is hereby declared to be a public nuisance. The Fire Code Official may, in addition to other authorized procedures set forth in this Article, take action to abate such public nuisance pursuant to Chapters 9.28 and 1.10 through 1.15 of this Code.

8.16.330 – Civil Actions
In addition to any other remedies provided in this Article, any violation of this Article may be enforced by civil action brought in the name of the City. In any such action, the City may seek, as appropriate and allowed by law, one or more of the following remedies:

1. A temporary restraining order, preliminary, or permanent injunction;

2. Reimbursement of costs of any investigation, inspection or monitoring survey which led to the establishment of the violation, and for the reasonable costs of preparing and bringing action under this section;

3. Abatement Costs include those incurred in removing, correcting, or terminating the adverse effect(s) of a violation;

4. Compensatory damages for loss or destruction of City property. Costs and damages under this subsection shall be paid to the City and shall be used exclusively for costs associated with enforcing this Article.

8.16.340 – Criminal Actions
Any person violating any of the provisions of this Article shall be guilty of a misdemeanor punishable under Chapter 1.12 of this Code, unless the prosecutor determines the interests of

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justice are served by prosecuting it as an infraction. Each separate day or any portion thereof during which any violation occurs or continues is a separate offense. The application of the aforementioned penalty shall not be held to prevent the enforced removal of the prohibited conditions.

8.16.350 – Non-Exclusive Remedies
Every remedy available for the enforcement of this Article shall be non-exclusive, and it shall be within the discretion of the City to seek cumulative remedies. Moreover, the remedies available to the City pursuant to this Article shall not limit the right of the City to seek any other remedy that may be available at law or in equity.

8.16.360 – Authority to Promulgate Reasonable Rules and Regulations The City Manager is authorized to adopt reasonable rules, regulations, and procedures consistent with this Article to enforce, interpret, and carry out this Article. Such rules, regulations and procedures may vary between different areas within the City.

8.16.370 – No Duty to Enforce
Nothing in this Article shall be construed as imposing on the Fire Code Official or the City any duty to issue a Notice to Abate, nor to abate any hazardous vegetation or combustible material, nor to take any other action with regard to any unlawful hazardous vegetation, combustible material, defensible space, burning, or fireworks. Neither the Fire Code Official nor the City shall be held liable for failure to issue a Notice to Abate any unlawful hazardous vegetation, combustible material, defensible space, burning, or fireworks, nor for failure to abate any unlawful hazardous vegetation, combustible material, defensible space, burning, or fireworks, nor for failure to take any other action with regard to any unlawful hazardous vegetation, combustible material, defensible space, burning, or fireworks.

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Grass Valley Fire Department | 125 E. Main St. Grass Valley, CA 95945 | 530.274.4380

GRASS VALLEY FIRE DEPARTMENT
All requirements shall be maintained year-round, with the exception of cutting grasses and weeds to a height of 4 inches or less no later than May 1 of every year.

ZONE 0. The Ember Resistant Zone or Home Ignition Zone extends from 0 to 5 feet from any structure, attached deck, or outbuilding on the parcel. Zone 0 requires the most stringent wildfire fuel reduction. This Zone is designed to prevent fire or embers from igniting materials that can spread to the structure.

ZONE 1. The Lean, Clean, and Green Zone extends from 5 feet to 30 feet from any structure or attached deck.

ZONE 2. The Reduced Fuel Zone extends from 30 feet to 100 feet from any structure or attached deck.

UNIMPROVED PARCELS
PARCELS OF 1 ACRE OR LESS: Require the entire parcel to be mowed/cleared no vegetation/grasses above 4 inches.

PARCELS 1 TO 5 ACRE: A 30 foot defensible space zone shall be created and maintained around the entire perimeter of a parcel.

PARCELS GREATER THAN 5 ACRES: A 100 foot defensible space zone shall be created and maintained around the entire perimeter of a parcel.

All property owners are required to comply with defensible space requirements.

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Grass Valley Fire Department | 125 E. Main St. Grass Valley, CA 95945 | 530.274.4380 ZONE 0: (0-5 feet)
• Remove all combustible ground cover, such as mulch and bark, within 2 feet of all structures. • Create a 1-foot vertical clearance from foliage to ground for any plants within 2 feet of the structure. • Remove ALL dead or dying trees and/or rubbish.
• Remove ALL non-irrigated brush.
• Remove or cut grasses and weeds to a height of less than 4 inches or less. **Must be cut no later than May 1 of every year.
• Remove all tree branches that are within 6 vertical feet of the roof. • Trim trees to create 10 feet of clearance from the chimney outlet. • Remove ALL dead or combustible material from trees or any other plantings. • Remove all material, such as branches, leaves, and needles, from the roof and gutters. This needs to be redone on a periodic basis.
• Trim trees to create 6 feet of vertical spacing between branches or foliage and ground.

ZONE 1: (5-30 feet)
• Remove ALL dead or dying trees and/or rubbish.
• Remove or cut grasses and weeds to a height of less than 4 inches or less. **Must be cut no later than May 1 of every year.
• Trim trees to create 6 feet of vertical spacing between branches or foliage and ground. • Remove ALL non-irrigated brush.
• Maintain 10 feet of bare mineral soil around Liquid Propane Gas (LPG) storage tanks, firewood, lumber, or other Combustible Material.

ZONE 2: (30-100 feet)
• Remove ALL dead or dying trees and/or rubbish.
• Remove or cut grasses and weeds to a height of less than 4 inches or less. **Must be cut no later than May 1 of every year.
• Trim trees to create 6 feet of vertical spacing between branches or foliage and ground. • Remove ALL non-irrigated brush.
• Coverings over a pile of lumber or firewood must be constructed or made of fire-resistant material. • Maintain 10 feet of bare mineral soil around liquid propane gas (LPG) storage tanks, firewood, lumber, or other combustible material.
**Annual Grasses and Weeds must be cut to 4 inches or less no later than May 1 of every year.

ROADSIDE VEGETATION
• Maintain tree foliage, branches, and trunks to provide a minimum 15-foot vertical clearance above the entire roadway or driveway.
• Remove any hazardous vegetation located within 3 horizontal feet of the roadway.

THESE REQUIREMENTS ARE TO BE COMPLETED AND MAINTAINED YEAR-ROUND**

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Item # 7.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Staffing allocation and job description adoption Recommendation: That the Council: (1) adopt the attached job descriptions and associated salary schedules; (2) authorize the filling of job classes as presented; and (3) direct the Finance Director to make necessary budget adjustments.

Prepared by: Alexander K. Gammelgard, Chief of Police
Council Meeting Date: 12/10/2024 Date Prepared: 12/04/2024 Agenda: Consent
Background Information: Over the past year, the police department (inclusive of animal services) staffing has developed a need for reallocation of resources. Primary drivers of this need are in response to attrition, retirement, service demands as well as the passage of Measure B. The following actions will provide information staffing actions and changes that will provide quality service delivery into the future.

Summary of staffing changes:

Police Department
Sworn Peace Officers - Within the past year, the police department has experienced the attrition of one senior police officer who moved out of state as well as the retirement of another senior police officer. As a result of these vacancies, the department reassigned the downtown officer position back to patrol for the time being.

The total cost of these two senior positions provides savings when hiring new officers to backfill the positions. Information below will outline the costs related to use of the savings as well as costs to backfill these positions with new-hire police officers. After hiring and training the new officers, the department intends to re-assign a downtown/business liaison officer position, absent other operational needs arising.

Fiscal Analysis:

The hiring of two entry level officers will afford significant budgetary savings in the police budget. A portion of these savings have been identified for use within the recent contract negotiations process. Additional savings, not yet allocated for use, will be utilized toward the following additional staffing actions.

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Property and Evidence - Over the past year or more, the police department has assessed its capabilities related to evidence processing and maintenance. The ability to respond to the field with specialized evidence response is an important gap in our service delivery. By adding to our existing evidence technician job description we are able to create a flexibly staffed position with a I/II job class. This provides flexibility into the future, both for improved recruitment, but also enhanced retention and staff development opportunities. Information below will outline the cost related to creating the flexibly staffed I/II job description. Staff has met and conferred with the labor unit and the job description update is attached for adoption (as well as an updated salaries).

Fiscal Analysis:

Below is an updated salary schedule for the flexibly staffed Police Evidence/Property Technician I/II job class.

A B C D E
Police Evidence/Property Technician I (existing) 25.24 26.50 27.82 29.21 30.67 Police Evidence/Property Technician II (new) 31.48 33.03 34.68 36.41 38.23 The estimated fiscal impact is between $5,000-$10,000 annually dependent upon placement on the salary scale. Through the meet and confer process with Unit 3 representatives (Local 39) it was agreed that the incumbent employee would be placed at Step C of the Police Evidence/Property Technician II job class, if/when job prerequisites are met.

Records - With the increase in workload across the police department, primarily related to legislative actions and workflow related to police report processing, release, sealing, and archiving, the need for additional staff time in the existing Public Safety Analyst I/II job class is necessary. The department’s staffing is currently allocated at one full time equivalent (FTE), split between two part time staff. Information below will outline the cost of adding .2FTE to the Public Safety Analyst I job class, still split among two employees (totaling 1.2FTE from 1FTE).

Fiscal Analysis:

The estimated fiscal impact of adding .2FTE to this role is estimated at approximately $23,000 annually.

Fuels Mitigation
A full-time police officer was temporary assigned to fuels mitigation efforts, funded by the City general fund. The passage of Measure B provides for long term commitment of funding toward a fuel mitigation position. The City has drafted a Community Risk and Enforcement Specialist job description, to be adopted by this action (attached). It will allow for the assignment of a qualified person to assume the duties that were most recently assigned to a police officer. This position will report to the recently created Community Risk Reduction Manager position and be responsible for vegetation and fuels management activities within the City. Information below will outline the cost allocation of filling the attached job description for adoption.

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Fiscal Analysis:

The Measure B Oversight Committee has concurred with the use of $100,000 of Measure B funds toward this position. Because this position will also conduct other code enforcement activities, the remainder of the costs of the position (estimated at $53,000 annually) will be borne by the general fund, of which the sworn officer cost savings will absorb.

Below is a salary schedule:

A B C D E
Community Risk and Enforcement Specialist: 35.68 37.45 39.35 41.29 43.37 Animal Services
Animal Services is overseen by the police department. Over the past many years, there have been efforts to streamline and modify the staffing allocation to run the Grass Valley Animal Shelter as well as provide animal control field services. Today, animal services operates with two full time staff members and limited temporary (part time) support. There is one Community Service Officer specializing in animal control duties and one Animal Shelter Kennel Attendant/Office Assistant position. The City has created a new job class – Animal Shelter Specialist (attached for adoption). The purpose of this position is to increase the responsibilities of the current shelter position, providing for a broader scope of duties and functions to enhance the shelter operations.

The full-time Animal Shelter Kennel Attendant/Office Assistant position would be vacated, and the new position would be filled. Part time Animal Shelter Kennel Attendant/Office Assistant staffing would remain with some increases is hours, subject to funds availability. The cost related to this action will be described below but will reflect the cost differential between the job classes, as no additional FTE positions are being contemplated with this action.

Fiscal Analysis:

Cost differential between the existing kennel position and the new Animal Shelter Specialist position is estimated to be approximately $16,000 annually. An additional $10,000 for part time kennel support will be added to the Animal Services part time staffing budget, for a total cost impact of $26,000.

Below is an updated salary schedule for the flexibly staffed Animal Shelter Specialist I/II job class.

A B C D E
Animal Shelter Specialist I 23.70 24.85 26.09 27.39 28.75 Animal Shelter Specialist II 27.39 28.75 30.18 31.69 33.27 The above changes will allow for continued recruitment of Grass Valley police officers to fill vacancies as well as provide for necessary staffing in the police department and City initiatives.

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Council Goals/Objectives: The execution of this action attempts to achieve the following Strategic Goals:

GOAL #6 – SAFE PLACE TO LIVE, WORK AND PLAY
Fiscal Impact: In summary, these actions are cost neutral or cost savings to the City general fund budget as a whole, inclusive of salary negotiations actions that have already taken place across departments and labor units. Existing departmental budget funds will cover the expenses related to the above actions, with the exception of a new expense in the Measure B fund related to the portion of the Community Risk Enforcement Specialist position funded by Measure B.

Funds Available: Yes Account #: Various
Reviewed by: City Manager

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City of Grass Valley

JOB DESCRIPTION

POLICE EVIDENCE / PROPERTY TECHNICIAN I

POLICE EVIDENCE / PROPERTY TECHNICIAN II
This job description indicates in general the nature and levels of work, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent.

It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER
Revision August 2024

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Department: Police FSLA Status: Non-Exempt
Reports To: Police Evidence Sergeant/ Unit: 3, Full-Time Position Police Lieutenant
_________________________________________________________________________

SUMMARY OF JOB PURPOSE
To perform a variety of non-sworn technical and specialized duties related to crime scene investigation and property and evidence management; to collect, process, and analyze physical evidence obtained from crime scenes; to receive, inventory, and maintain custody of property and evidence received or confiscated by the Police Department; and to assist investigative staff as required.

Police Evidence/Property Technician I is the entry-level class in the professional Police Evidence/Property Technician series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.

Police Evidence/Property Technician II is the journey-level class within the professional Evidence/Property Technician series. This class is distinguished from the entry-level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are usually filled by advancement from the Police Evidence/Property Technician I position. Appointment to the higher class requires that the employee perform the full range of duties for the class and meet qualification standards for the class.

SUPERVISION RECEIVED AND EXERCISED
Police Evidence / Property Technician I & II receives general supervision from a Police Evidence Sergeant & Lieutenant.

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City of Grass Valley

JOB DESCRIPTION

POLICE EVIDENCE / PROPERTY TECHNICIAN I

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Police Evidence/Property Technician I, Typical Duties:
 Collect, package, and process all items submitted to the property room each day; enter all property room submissions into the records management system; update and maintain evidence tracking system to reflect chain of custody for each item whenever it is removed from the property room; maintain property room integrity and security.
 Dispose of all items approved for destruction or move the property to a pre-disposal storage area; research older case files to determine the appropriate disposition of items; comply with all laws and policies regarding property disposal.  Prepare, check out, and release evidence to appropriate persons; track property checked out to the lab or the District Attorney’s Office.  Enter, update, and track property and evidence through the records management system; enter firearm data into CLETS.
 Prepare, process, facilitate, and document all narcotics and weapons booked for destruction; properly track, document, and report all destroyed firearms; ensure compliance with current law and policy.
 Identify property and evidence ready for auction or donation; coordinate appropriate disposition of items with auction vendors.
 Assist in preparing a variety of evidence and property-related documents and reports.
 Prepare, process, and deposit all non-evidentiary cash into appropriate bank accounts.
 Conduct routine inventory and audits of all items in the property and evidence room.  Prepare and send notifications to property owners; aid the general public regarding requests and inquiries concerning the release of property.  Assist other agencies, including the District Attorney’s Office, with service requests.  Ship, receive, and distribute items as assigned.

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City of Grass Valley

JOB DESCRIPTION

POLICE EVIDENCE / PROPERTY TECHNICIAN I

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 Participate in a variety of special events for the department to bring department services to the awareness of the public.
 Perform related duties as assigned in support of the records department and other police functions.

Police Evidence/Property Technician II, Additional Duties:

Depending upon assignment, duties may include, but are not limited to, the following:
 Respond to and process crime scenes, including securing the scene and evidence from contamination; collecting, identifying, and preserving evidence; search for and lift fingerprints; collect body fluids and clothing, and make plaster impressions.  Photograph, video record, sketch, and diagram crime scenes to ensure documentation of crime scenes and evidence; prepare reports and maintain records of crime scenes and evidence collected.
 Process, evaluate, and analyze evidence and perform preliminary tests to identify various types of substances including narcotic and toxic substances; determine findings in comparing physical evidence; forward evidence for further examination and analysis as necessary.
 Process evidence for latent and known fingerprints; compare fingerprints with records on file; photograph, enter, and trace unknown fingerprints using the Automated Fingerprint Identification System (AFIS).
 Assist patrol and/or investigative staff as appropriate, including in service of search warrants to recover evidence.
 Prepare various narrative and statistical reports on crime scene processing, evidence collection, property, and evidence storage and custody.

QUALIFICATIONS
To perform this job successfully, the incumbent must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable incumbents with disabilities to perform the essential functions. The requirements listed are representative of the knowledge, skill and/or ability required.

Knowledge of:
 State and Federal laws related to the retention and disposition of evidence and property in a law enforcement setting.
 Best practices in law enforcement property room management.

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City of Grass Valley

JOB DESCRIPTION

POLICE EVIDENCE / PROPERTY TECHNICIAN I

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 Principles and practices of record keeping and reporting.  Modern office equipment and procedures including use of word processing and spreadsheet applications.
 English usage, spelling, grammar, and punctuation.
 Principles of customer service.
 Local and State laws governing the release and distribution of law enforcement records.
 Proper use of various law enforcement databases and software.

Skills in:
 Interpreting and complying with provisions of applicable codes, ordinances, and regulations related to property room management and police department records.  Applying laws, regulations, codes, and departmental policies.  Researching, preparing, and writing clear and concise reports.

Ability to:
 Receive, process, store, document, release, and dispose of evidence and property.  Effectively maintain control of and account for police property and evidence.  Maintain a current knowledge of evidence and property storage and release procedures.
 Apply and explain pertinent laws, regulations, policies, and procedures related to property and evidence.
 Understand the criminal and civil judicial systems.
 Respond to requests and inquiries from the general public.  Safely perform the physical requirements necessary for storing and moving materials.
 Exercise good judgment and maintain confidentiality with critical and sensitive information, records, and reports.
 Organize, prioritize, and follow up on work assignments.  Work independently and as part of a team.

Police Evidence/ Property Technician II, Additional Knowledge, and Abilities:
 Knowledge of Law enforcement procedures, operations, and regulations. Methods and techniques of photography and photographic equipment and related processing techniques and equipment.

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City of Grass Valley

JOB DESCRIPTION

POLICE EVIDENCE / PROPERTY TECHNICIAN I

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 Knowledge of Fingerprint identification techniques, comparisons, and classification systems; operation and requirements of the Automated Fingerprint Identification Systems (AFIS) fingerprint recognition system.
 Ability to continuously analyze crime sites or field situations; develop evidence to be processed; identify, interpret, explain, and enforce evidentiary and other police procedures; review and interpret case reports; know and understand the operations of the property and evidence section; identify and locate property and evidence; and always maintain awareness of safety.
 Ability to observe and document details at crime scenes; take accurate measurements; draw detailed and accurate sketches or diagrams that graphically represent evidence and show spatial relationships among items of evidence.  Ability to collect, process, and analyze evidence without contamination; use testing and photographic equipment commonly used in analyzing physical evidence; take, classify, analyze, and identify fingerprints; use the Automated Fingerprint Identification Systems (AFIS).
 Ability to operate a video and digital camera and other associated equipment at crime scenes and/or in laboratory or office environments; process and digitally archive photographs and video as necessary; care for and maintain equipment.  Ability to prepare evidence, exhibits, and reports for use in court; provide expert and compelling testimony in court.
 Ability to prepare technical reports on crime scene investigation, property and evidence issues, and operations.

EDUCATION AND EXPERIENCE
 An Associate of Arts degree or above from an accredited college or university with major coursework in general education, criminal justice, business, accounting, or a related field.
o Police Evidence/Property Technician I- Two years of experience in customer service, clerical work, and processing police records is desirable. o Police Evidence/Property Technician II- Two years of experience as a Police Evidence/Property Technician I or comparable position at another agency.

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City of Grass Valley

JOB DESCRIPTION

POLICE EVIDENCE / PROPERTY TECHNICIAN I

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CERTIFICATES, LICENSES, REGISTRATIONS
 Must have an acceptable driving record and possess an appropriate California Driver’s License.
 Pass criminal/personal history background check prior to hire date.  Must attend and satisfactorily complete a POST-certified Property Room Management course within one year of hiring. (City to schedule time for this class and cover the costs.)
 Attend and complete other certification programs/classes as assigned to accomplish job duties more effectively.

Police Evidence/Property Technician II, Additional Certificates:
 Possession of a current Basic Fingerprint Certificate.  Possession of a Crime Scene Investigation Certificate.  Possession of a Property Evidence Specialist Certificate.

LANGUAGE SKILLS
Ability to read, write, and communicate in English at a level required for successful job performance. Effectively present information and respond to questions from managers, employees, and the general public.

PHYSICAL DEMANDS
 Must be free from any physical, emotional, or mental condition which might adversely affect the ability to perform essential job duties.
 Must be able to sit at a confined workstation for extended periods while performing essential duties.
 Continuously, sit at a desk for long periods. Intermittently twist to reach equipment surrounding the desk, perform simple grasping and fine manipulation, use the telephone, and communicate through written means.
 While performing the duties of this job the incumbent is regularly required to stand, walk, sit, drive, use hands and fingers, handle or feel, reach with hands and arms, grasp, hold, and manipulate tools, and talk and hear. The incumbent is occasionally required to climb, balance, and stoop, kneel, crouch, or crawl and must frequently lift and/or carry up to 20 pounds alone, and up to 40 pounds with assistance. See in the normal visual range with or without correction. Hear in the normal audio range with or without correction.

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City of Grass Valley

JOB DESCRIPTION

POLICE EVIDENCE / PROPERTY TECHNICIAN I

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MATHEMATICAL SKILLS
Ability to use and understand basic mathematical concepts such as: adding, subtracting, multiplying, and dividing.

REASONING ABILITY
Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or diagram form. Resolve problems involving several known variables in standardized situations using standard industry and departmental processes and/or procedures.

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Item # 8.

City of Grass Valley

JOB DESCRIPTION

ANIMAL SHELTER SPECIALIST I/II
This job description indicates in general the nature and levels of work, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent.

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Department: Police Department – Animal Control FSLA Status: Non-Exempt Reports To: Animal Services Manager Unit: 3, Full-Time Position ___________________________________________________________________

SUMMARY OF JOB PURPOSE
Under general supervision, provides oversight of the City’s animal shelter activities including impounding, treatment, and disposition of animals; oversees shelter facilities, ensuring safe, sanitary, and secure facilities for shelter animals and the public as well as the humane handling and care of shelter animals; provides oversight of shelter staff and volunteers working at the shelter facility; assists the public in locating, adopting, and handling animals; performs office clerical functions related to shelter functions.

This is a fully competent lead classification responsible for performing a variety of duties related to the care of animals and the maintenance and cleaning of City animal shelter facilities. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

DISTINGUISHING CHARACTERISTICS:
 Animal Shelter Specialist I is an entry-level position in this series, with a primary responsibility of operations of the animal shelter. Specialist I employees have typically served in a municipal animal services department, or equivalent, for two or more years and are fully versed in the operating policies and procedures of the City’s animal shelter. Specialist I shall be capable of obtaining euthanasia and/or vaccine administration certificates within 24 months of appointment.
 Animal Shelter Specialist II is a journey-level position in this series. In addition to the roles of the Specialist I, Specialist II will possess euthanasia certification and vaccine administration certification.

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City of Grass Valley

JOB DESCRIPTION

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SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Animal Services Manager, typically a member of police administration. Exercises direct supervision over assigned staff at the direction of the Animal Services Manager.

Animal Shelter Specialist IIn addition to all the essential job duties of the Animal Shelter Kennel and Office Assistant:
 Prepares the scheduling, assigning, monitoring the work of shelter staff and volunteers.
 Participates in the oversight of volunteer program.
 Ensures the safe and humane handling and kenneling of all animals; handles and kennels animals and oversees the work of staff and volunteers performing these functions.
 Coordinates and participates in the screening and selection of animals to be made available for adoption.
 Provides input regarding the performance of lower-level staff members and volunteers to the Animal Services Manager for consideration in employee performance evaluations and reviews.
 Administers microchips in accordance with department policies and procedures.
 Coordinates and participates in the screening and selection of animals to be made available for adoption.
 Provides guidance to the public in claiming lost animals, relinquishing animals, or selecting pets for adoption; collects various fees and fines, prepares daily deposits, and maintains related records.

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City of Grass Valley

JOB DESCRIPTION

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 Reviews adoption applications to ensure the appropriate placement of animals; counsels citizens regarding animal behavior and temperament.  Provides effective customer service; responds to complaints and requests for information; interprets and applies regulations, policies, and procedures in response to inquiries and complaints from the public.
 Operates City vehicle to transport sick/injured animals to veterinary clinics, pick up supplies, and deliver laboratory specimens; cleans and fuels vehicle as needed.
 Organizes and participates at shelter clinics and other shelter events.  Participates in developing and implementing shelter goals.  Attends training, meetings, and workshops as required to enhance job knowledge and skills.
 Performs related duties as assigned.

Animal Shelter Specialist IIIn addition to all the essential job duties of the Animal Shelter Specialist I:
 Performs limited temperament testing, evaluation, selection, and disposition of animals for euthanasia in accordance with established laws, departmental policy, and procedures; when necessary, performs the euthanasia of animals by administration of controlled substances, in accordance with established laws and departmental policy.
 Maintains records of impoundment, adoption, transfers of animals, and use of controlled drugs for euthanasia, tranquilization, and treatment of animals in the shelter.
 Directs and assists community service workers in the performance of animal shelter work.

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City of Grass Valley

JOB DESCRIPTION

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Knowledge of:
 Laws and ordinances pertaining to animal control and care.  Safe and humane animal handling principles and practices.  Animal behavior and principles of care and feeding.
 Techniques used in the disposal of animals.
 Techniques for recordkeeping.
 Safe work practices.
 Modern office procedures, methods, and computer equipment.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:
 Review, understand, and implement provisions of applicable codes, ordinances, and regulations enforceable by the City.
 Apply laws, regulations, codes, and departmental policies.  Recognize, prioritize, and accomplish needed/assigned tasks.  Research, prepare and write clear and concise technical reports.  Perform basic accounting and cash handling principles.  Learn the applicable laws, ordinances, and regulations governing the keeping of animals within the City.
 Perform a variety of customer service tasks in support of assigned function.  Communicate clearly and concisely both orally and in writing.  Prepare clear, accurate, and concise notes, reports, and other correspondence.

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City of Grass Valley

JOB DESCRIPTION

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EDUCATION AND EXPERIENCE
Any combination of education and experience that would demonstrate the knowledge, skills and abilities as outlined above is qualifying. A typical way to obtain the knowledge and skills is:
 Equivalent to the completion of the twelfth grade, or GED.  Two or more years prior experience in an animal shelter or similar experience involving the handling and care of a variety of animals preferred.
 Prior office experience is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS
Must have an acceptable driving record and possess an appropriate California Driver’s License.

Shelter Specialist II- Valid euthanasia certification as required by California Code of Regulations, Title 16, Sec. 2039.

LANGUAGE SKILLS
Ability to read, write and communicate in English at a level required for successful job performance.

Intermittently twist to reach equipment surrounding desk, perform simple grasping and fine manipulation, use telephone, and communicate through written means.
 Run, walk, and stand during kennel cleaning and animal handling activities.  Bend, squat, kneel and twist.
 Climb stairs and/or ladders while performing daily kennel/animal control functions,

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City of Grass Valley

JOB DESCRIPTION

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 Perform simple and power grasping, pushing, pulling, and fine manipulation.  Regularly carry weight of 35 pounds or less and intermittently carry weight of 75 pounds.
 Walk on uneven ground.
 While performing the duties of this job the incumbent is regularly required to stand, walk, sit, drive, use hands and fingers, handle or feel, reach with hands and arms, grasp, hold, and manipulate tools and talk and hear.  Occasionally required to climb, balance and stoop, kneel, crouch, or crawl.

See in the normal visual range with or without correction.  Hear in the normal audio range with or without correction.

WORKING ENVIRONMENT
While performing the duties of this job the employee is regularly exposed to outside conditions, wet and/or humid conditions, rain, snow, and heat. The employee is occasionally exposed to risk of dangerous animals, hazardous chemicals, biohazards, and injury and is required to frequently lift heavy loads.

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Item # 8.

City of Grass Valley

JOB DESCRIPTION

COMMUNITY RISK ENFORCEMENT SPECIALIST
This job description indicates in general the nature and levels of work, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent.

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Department: Code Enforcement FSLA Status: Non-Exempt
Reports To:

Community Risk Reduction Manager; Other Unit: 3, Full-Time Position ___________________________________________________________________ SUMMARY OF JOB PURPOSE Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

Under the general supervision of the Community Risk Reduction Manager, this position performs a variety of landscape, vegetation and fuels management activities on City owned or controlled property, included but not limited to parks, public and private open-space and parcels, trails, rights-of-way, creeks, and public facilities; using a variety of tools including hand tools, power tools, and light, medium, and heavy-duty power-driven equipment. At the direction of the Community Risk Reduction Manager, this position implements vegetation treatment plans for city owned and controlled property, provides support to private abatement projects through city defined programs, and documents before and after conditions for all activities. The position may work alone or as part of a crew in the execution of their duties.

In addition, the Community Risk Enforcement Specialist performs code enforcement duties as assigned. Duties include performing a variety of administrative tasks; conducting field inspections pertaining to the administration-of / compliance with zoning, nuisance, vehicle, and other codes and ordinances; preparing reports, citations, and testifying in court.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Community Risk Reduction Manager, City manager, and works in coordination with other department heads or their designees.

Exercises direct supervision over assigned staff at the direction of the Community Risk Reduction Manager.

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JOB DESCRIPTION

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ESSENTIAL FUNCTIONS (includes but is not limited to listed tasks) The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address needs and changing practices.  Properly and safely operate heavy machinery (i.e. masticator, backhoe, woodchipper), hand tools, and gas powered or electric power tools  Identify and remove hazardous vegetation from assigned locations  Assist with fire safety inspections for special outdoor events (i.e. public fireworks displays)
 Conduct assessments of land parcels for wildland fire threat  Provide information to violators, the general public, business community and other government agencies regarding City and state codes, laws and ordinances; respond to questions, complaints and inquiries.  Maintain files and records related to citations and violations; prepare a variety of written reports, memoranda and correspondence.
 Confer and coordinate with other agencies and City departments, including Planning and Building, Public Works, Fire, and Police, on the investigation and disposition of vegetation nuisances, and related violations.  Input and retrieve a variety of information using a computer terminal, tablet or other electronic device.
 Conduct Defensible Space Inspections/Re-inspections of Properties  Identify, investigate code violations of various types  Prepare correspondence, reports of investigations, and other required documentation for use by administrative and/or judicial authorities supporting civil actions and/or criminal prosecutions
 Confer and coordinate with city staff and other agencies pursuant to code enforcement issues and respond to locations as needed
 Prepare and deliver courtroom testimony related to code violations  Issue citations, notice of violations and/or letters for violations or noncompliance  Or perform related duties as required

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City of Grass Valley

JOB DESCRIPTION

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QUALIFICATIONS
To perform this job successfully, the incumbent must be able to perform each of the essential duties satisfactorily. Reasonable accommodation may be made to enable incumbents with disabilities to perform the essential functions. The requirements listed are representative of the knowledge, skill, and/or ability required.

Knowledge of:
 Basic codes, ordinances, laws and regulations pertaining to building and zoning compliance, including sections of California penal codes, vehicle codes and health and safety codes.
 Basic principles and procedures of record keeping.
 Occupational hazards and standard safety procedures.
 Pertinent federal, state, and local laws, codes, and regulations including those impacting vegetation management areas.
 Techniques for providing a high level of customer service to the public and City staff.
 Report writing and research methods.
 City of Grass Valley, CalFire and defensible space standards, best practices, and codes/ordinances
 Heavy equipment/machine operation safety standards
 Laws and ordinances pertaining zoning, nuisances, vehicle abatements, and other codes and regulations
 Investigative principles and practices
Rules of evidence, courtroom demeanor and testimony
Ability to:
 Review, understand, and implement provisions of applicable codes, ordinances, and regulations enforceable by the City
 Apply laws, regulations, codes, and departmental policies  Recognize, prioritize, and accomplish needed/assigned tasks  Research, prepare, and write clear and concise technical reports  Learn the applicable laws, ordinances, and regulations  Communicate clearly and concisely both orally and in writing

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City of Grass Valley

JOB DESCRIPTION

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 Prepare clear, accurate, and concise notes, reports, and other correspondence
 Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.  Be self-motivated and able to motivate others.
 Use tact, initiative, prudence, and independent judgement.  Operate a motor vehicle, radio and other necessary and essential equipment.

EDUCATION AND EXPERIENCE
Any combination of education and experience that would demonstrate the knowledge, skills and abilities as outlined above is qualifying. A typical way to obtain the knowledge and skills is:
 High school diploma, or GED
 One or more years prior experience in law enforcement, code enforcement, and/or fire fuels abatement/inspection, or similar experience  Commercial Driver’s License is preferred
Preferred Education and experience but not required:
 Prior employment in a Law or Code Enforcement capacity  Prior experience in fire fuels abatement
 California, Class A Driver’s License
 AA/AS degree, or higher
 Knowledge of California Penal Code, California Vehicle Coe, and/or Health and Safety Code

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City of Grass Valley

JOB DESCRIPTION

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CERTIFICATES, LICENSES, REGISTRATIONS
Must have an acceptable driving record and possess an appropriate California Driver’s License, Class C.

Through California Association of Code Enforcement Officers:

Within twelve (12) months of appointment, attend and pass Training Module I Within twenty-four (24) months of appointment, attend and pass Training Module II Within thirty-six (36) months of appointment, attend and pass Training Module III

LANGUAGE SKILLS
Ability to read, write and communicate in English at a level required for successful job performance.

PHYSICAL DEMANDS
The employee is required to be able to work in rough terrain with potential exposure to bees/wasps, poison oak, and snakes, among other natural hazards. The employee must be able to work in temperature extremes, such as outdoor heat in excess of 100°F. The employee is frequently required to stand, walk, and sit. The employee must use hands and fingers to: handle, pinch, or feel objects, tools or controls; reach with hands and arms; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift or move up to 45 pounds. Specific vision abilities required by the job, with or without correction, include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORKING ENVIRONMENT
While performing the duties of this job the employee is regularly exposed to outside conditions, wet and/or humid conditions, sun, rain, snow, and heat. The employee is occasionally exposed to risk of hazardous chemicals, biohazards, and injury and is required to frequently lift heavy loads.

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Item # 8.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Canvass and Statement of Results for the November 5, 2024 General Municipal Election.

Recommendation: Adopt Resolution No. 2024-83, finding and declaring the results of the November 5, 2024 General Municipal Election.

Prepared by: Taylor Day, Deputy City Manager & City Clerk Council Meeting Date: 12/10/2024 Date Prepared: 12/5/2024 Agenda: Reorganization Related Items
Background Information: The official canvass and certified results of the November 5, 2024 General Municipal Election for three City of Grass Valley Council Seats are attached for your review. Jan Arbuckle, Joe Bonomolo, & Tom Ivy have been declared the winners of the three Council Seats as shown in attached Exhibit “A”.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: Nevada County General Elections Official Results Report

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Item # 9.
246774.1
RESOLUTION NO. 2024-83

RESOLUTION OF THE COUNCIL OF THE CITY OF GRASS VALLEY FINDING AND DECLARING THE RESULT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024 WHEREAS, a General Municipal election was held on November 5, 2024 in the County of Nevada by the County Clerk in accordance with the Grass Valley City Charter and California State Law concerning election matters; and
WHEREAS, the County Clerk did conduct said election, canvass the returns and certify the Statement of Results of the Election on December 3, 2024 of said General Municipal Election.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GRASS VALLEY AS FOLLOWS:

1. That a General Municipal Election was held in the County of Nevada for the City of Grass Valley on the 5
th day of November 2024, in accordance with the provisions of the City Charter, California Elections Code, and other State Laws concerning election matters.

2. That the names of the persons voted for and the number of votes given to each person at each precinct are as set forth in Exhibit “A” which is attached hereto and made a part hereof.

BE IT FURTHER RESOLVED, that the following three (3) persons were duly nominated candidates to the Office of City Council in said Election, having received the highest number of total votes cast at said Election, are hereby declared elected to the respective office of Members, City Council, for terms commencing December 10, 2024 to wit: Jan Arbuckle, Joe Bonomolo, & Tom Ivy.

BE IT FURTHER RESOLVED, that the City Clerk issued to each of the persons hereinabove declared to be elected a Certificate of Election and shall administer to each of them the Constitutional Oath of Office at the December 10, 2024 meeting of the City Council.

Adopted as a resolution of the Council of the City of Grass Valley at a meeting thereof held on the 10th, day of December 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:
__________________________
Jan Arbuckle, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ___________________________ Taylor Whittingslow, City Clerk Michael Colantuono, City Attorney

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Item # 9.

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Item # 9.

Nevada County
November 5, 2024 General Election
11/5/2024

Page 4 ends

Official Results
Registered Voters
63240 of 76847 = 82.29%
Precincts Reporting
118 of 118 = 100.00%
Cumulative Results Report
Official Results
Run Time
Run Date
10:30 AM
12/03/2024
State Assembly, District 1 - Vote for One
Precincts
Counted Total Percent
118 118 100.00%
Voters
Ballots Registered Percent
63,240 76,847 82.29%
Choice Party Vote by Mail Voting Early Voting Election Day Voting Provisional Voting Total Heather Hadwick REP 21,506 58.90% 1,475 51.50% 1,740 64.23% 546 67.91% 25,267 58.91% Tenessa Audette REP 15,009 41.10% 1,389 48.50% 969 35.77% 258 32.09% 17,625 41.09% Cast Votes: 36,515 100.00% 2,864 100.00% 2,709 100.00% 804 100.00% 42,892 100.00% Undervotes: 18,654 639 736 288 20,317
Overvotes: 24 1 6 0 31
Councilmember, City of Grass Valley City Council - Vote for No More Than Three Precincts
Counted Total Percent
14 14 100.00%
Voters
Ballots Registered Percent
6,918 8,661 79.88%
Choice Party Vote by Mail Voting Early Voting Election Day Voting Provisional Voting Total Thomas J Ivy 2,686 24.51% 129 22.32% 137 25.18% 44 29.53% 2,996 24.50% Janet Arbuckle 2,547 23.24% 97 16.78% 82 15.07% 22 14.77% 2,748 22.47% Matthew W. Coulter 1,136 10.36% 102 17.65% 119 21.88% 31 20.81% 1,388 11.35% Bob Branstrom 2,347 21.41% 65 11.25% 55 10.11% 11 7.38% 2,478 20.26% Joe Bonomolo 2,244 20.47% 185 32.01% 151 27.76% 41 27.52% 2,621 21.43% Cast Votes: 10,960 100.00% 578 100.00% 544 100.00% 149 100.00% 12,231 100.00% Undervotes: 7,058 601 602 247 8,508
Overvotes: 4 1 0 0 5

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Item # 9.

City of Grass Valley
City Council
Agenda Action Sheet
Title: New Council Member Installation – Jan Arbuckle, Joe Bonomolo, & Tom Ivy CEQA: Not a project
Recommendation: The City Clerk will administer the oath of office to newly elected Council Members Jan Arbuckle, Joe Bonomolo, and Tom Ivy for a four-year term commencing December 10, 2024, and continuing through December 12, 2028, or until their successor is elected and the election has been certified.

Prepared by: Taylor Whittingslow, Deputy City Manager & City Clerk Council Meeting Date: 12/10/2024 Date Prepared: 12/5/2024 Agenda: Reorganization Related Items
Background Information: The City Clerk gives the newly elected Council Members the oath of office at the first Council Meeting in December.

Council Goals/Objectives: Reorganization Related Items like the installation of new City Council Members executes portions of Goal #5: High Performance Government & Quality Service.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None.

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Item # 10.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Council Reorganization - Selection of Mayor and Vice Mayor CEQA: Not a project
Recommendation: The City Clerk should conduct the election of the Mayor. The City Clerk will then turn the meeting over to the new Mayor, who will conduct the election of the Vice Mayor.

Prepared by: Taylor Whittingslow, Deputy City Manager & City Clerk Council Meeting Date: 12/13/2022 Date Prepared: 12/9/2022 Agenda: Reorganization Related Items
Background Information: The City Clerk conducts the election of the Mayor, and then the newly elected Mayor conducts the election of the Vice Mayor.

Council Goals/Objectives: Reorganization Related Items like the installation of new City Council Members executes portions of Goal #5: High Performance Government & Quality Service.

Fiscal Impact: N/A
Funds Available: N/A Account #: N/A
Reviewed by: __ City Manager
Attachments: None.

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Item # 11.

Grass Valley City CouncilDecember 10, 2024

Grass Valley City Council
December 10, 2024