GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, December 09, 2025 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com
MINUTES
CALL TO ORDER
Meeting called to order at 6:02 pm.
PLEDGE OF ALLEGIANCE
Pledge of allegiance led by Mayor Hodge.
ROLL CALL
PRESENT
Councilmember Jan Arbuckle
Councilmember Joe Bonomolo
Councilmember Tom Ivy
Vice Mayor Haven Caravelli
Mayor Hilary Hodge
AGENDA APPROVAL - Tim Kiser, City Manager, requested the removal of item #15 (Amend Dorsey Marketplace Project to Add a Condition of Approval to Allow Phasing of the Project).
Motion to approve agenda as submitted with the removal of item #15 by Councilmember Arbuckle, Seconded by Vice Mayor Caravelli.
Voting Yea: Councilmember Arbuckle, Councilmember Bonomolo, Councilmember Ivy, Vice Mayor Caravelli, Mayor Hodge
REPORT OUT OF CLOSED SESSION
Nothing to report.
INTRODUCTIONS AND PRESENTATIONS
1. Wreaths Across America Proclamation
2. 2025 Nevada County Toy Run Proclamation
PUBLIC COMMENT -
Public Sign-in Sheet: 1 thru 4
Virtual Comments attached.
Item # 2.
City of Grass Valley, CA MINUTES December 09, 2025
CONSENT ITEMS - Motion to approve consent as submitted, with Councilmember Bonomolo voting no on Item #11 (Fifth Amended Employment Agreement with City Manager Tim Kiser) by Councilmember Arbuckle, Seconded by Vice Mayor Caravelli.
Voting Yea: Councilmember Arbuckle, Councilmember Bonomolo, Councilmember Ivy, Vice Mayor Caravelli, Mayor Hodge
3. Approval of the Regular Meeting Minutes of November 25, 2025 Recommendation: Council approve minutes as submitted.
4. Participation in the CIRA Fire District Sub-Pool Program for FY 2026–27 General Liability Coverage.
CEQA: Not a Project.
Recommendation: That the City Council provide direction on whether to participate in the CIRA Fire District Sub-Pool beginning in FY 2026–27.
5. Recognized Obligation Payment Schedule (ROPS 26-27) for July 2026 through June 2027
CEQA: Not a Project
Recommendation: That the Successor Agency adopt Resolution No. SA 2025-52 approving the Recognized Obligation Payment Schedule (ROPS 26-27) for the period July 1, 2026, through June 30, 2027.
6. Office of Transportation Safety (OTS) Grant Award
CEQA: Not a Project
Recommendation: That Council 1) Accept the California Office of Traffic Safety (OTS) Grant Award in the amount of $113,500 for the purchase of two (2) sets of hydraulic vehicle extrication tools; and 2) Direct the Finance Director to make all necessary budget adjustments to appropriate grant funds for the purchase and ensure proper reimbursement from OTS in accordance with the grant requirements.
7. 2025 Historic Legacy Award
CEQA: Not a project
Recommendation: That council accept the Historic Commission’s recommendation and award the 2025 Historic Legacy Award to Teresa Poston in recognition of her more than 23 years of dedicated service to the preservation, documentation, and promotion of Grass Valley’s historic and cultural heritage
8. Prefabricated Restroom Site Improvements Project – Authorization to Award Contract CEQA: Categorically Exempt – Section 15301 “Existing Facilities” Recommendation: That Council 1) award a contract for the Prefabricated Restroom Site Improvements Project to the lowest responsive bidder, subject to the bid protest period, 2) authorize the Mayor to execute the construction contract, subject to legal review and, 3) authorize the City Engineer to approve construction change orders for up to 10% of the contract amount.
9. Caltrans Sustainable Transportation Planning Grant Application for the Trolley Trail Multimodal Connector Study
Item # 2.
City of Grass Valley, CA MINUTES December 09, 2025
CEQA: Not a project
Recommendation: That the City Council adopt Resolution No. 2025-53 authorizing the City Manager to submit a Sustainable Transportation Planning Grant application to Caltrans for the Trolley Trail Multimodal Connector Study, accept the grant if awarded, and authorize the Finance Director to process supplemental appropriations consistent with the grant documents.
10. Sierra Nevada Conservancy Wildfire & Forest Resilience Program for the Wolf Creek Watershed
CEQA: Not a project
Recommendation: That the City Council adopt Resolution No. 2025-54, authorizing the City Manager to submit a grant application to the Sierra Nevada Conservancy’s Wildfire and Forest Resilience (WFR) Program, accept the grant if awarded, and authorize the Finance Director to process supplemental appropriations consistent with grant requirements.
11. Fifth Amended Employment Agreement with City Manager Tim Kiser CEQA: Not a project
Recommendation: That Council approve the Fifth Amended Employment Agreement with City Manager Tim Kiser.
12. Budget Adjustment for Implementation of GoGov Citizen Request Management and Code Enforcement System
CEQA: Not a project
Recommendation: That Council; 1) Approve a budget adjustment transferring $8,000 from Planning Contractual Services (100-301-51110) to IT Contractual Services (100- 105-51110) to support implementation of the GoGov CRM and Code Enforcement platform; and 2) Approve the use of $6,700 in cost savings resulting from the City’s revised ArcGIS subscription level to complete funding for the GoGov annual subscription; 3) Authorize the IT Manager to execute all necessary documents associated with procurement and implementation of the GoGov system.
13. Second reading of ordinances to establish a RHNA combing district in the development code, and to add the RHNA combining district to APN: 035-600-015, establishing a zone of CBP-RHNA, in support of a Nevada County Habitat for Humanity request for an Affordable Housing Project at Gates Place
CEQA: Previously adopted Mitigated Negative Declaration (MND), Resolution 2025-48 Recommendation: That Council 1) Hold a second reading, waive full reading, read by title only, to adopt Ordinance No. 839 adding Section 17.28.090 of Chapter 17.28, Title 17 of the Grass Valley Municipal Code regarding a RHNA combining district appliable to the CBP zoning designation & 2) Hold a second reading, waive full reading, read by title only, to adopt Ordinance No. 840 adding the RHNA combining district to the property at APN 035-600-015 as depicted in Exhibit A, to accommodate an affordable housing project, waive full reading.
14. UAV Purchase Approval per AB-481 Requirement
CEQA: Not a Project
Item # 2.
City of Grass Valley, CA MINUTES December 09, 2025
Recommendation: That Council 1) approve the purchase of new UAV’s for the Police Department, defined under AB-481 as Military Equipment, to replace outdated equipment and improve police services; and 2) authorize the Chief of Police to acquire new Skydio drones utilizing budgeted Police Department funds
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /
OR ANY ADDED AGENDA ITEMS
REORGANIZATION RELATED ITEMS
PUBLIC HEARING
15. Amend Dorsey Marketplace Project to Add a Condition of Approval to Allow Phasing of the Project
CEQA: Consideration of an Addendum to the Certified EIR and Subsequent EIR in Accordance with the California Environmental Quality Act (CEQA) Recommendation: That Council approve Resolution 2025-51 approve an amendment to the Conditions of Approval for the Dorsey Marketplace Project to add Condition A.4, allowing phasing of the project over a seven-year period and adopting a CEQA Addendum as the appropriate level of environmental review.
ADMINISTRATIVE
BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Bonomolo attended a Cornish Christmas. Councilmember Ivy attended a CARB Grant meeting with City Staff and attended a COAD meeting. Councilmember Arbuckle attended the League of Cities Leadership Conference and gave handouts to the entire council. Vice Mayor Caravelli attended the first Cornish Christmas, an ERC Board Meeting, the Country Craft Fair, a GVDA and Chamber Mixer, and thanked our Police Department. Mayor Hodge wants to encourage Shopping Local and addressed a recent incident by reading a prepared statement reaffirming the City’s commitment to safety, inclusion, and standing against hate, while noting that ongoing investigations limit public comment. Encouraged community kindness, unity, and engagement, and noted that partner organizations are working to organize a future town hall related to these issues.
ADJOURN
Meeting adjourned at 6:45 pm
_____________________________ ______________________________ Hilary Hodge, Mayor Taylor Whittingslow, City Clerk
Adopted on: ____________
Item # 2.
City of Grass Valley
City Council
Agenda Action Sheet
Title: McCourtney Rd Active Transportation Project – Award Contract CEQA: Categorically Exempt – Section 15301 “Existing Facilities” Recommendation: That Council 1) award a contract for the McCourtney Rd Active Transportation Project to Hansen Bros Enterprises, 2) authorize the Mayor to execute a construction contract, subject to legal review 3) authorize the City Engineer to approve construction change orders for up to 10% of the contract amount, Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 01/13/2026 Date Prepared: 01/08/2026 Agenda: Consent
Background Information: The McCourtney Rd Active Transportation Project involves construction of a shared use path along the south side of McCourtney Rd from Allison Ranch Rd to Brighton St and along the west side of Brighton St approximately 800 feet to the north. Associated work includes drainage improvements, curb ramps, pavement replacement, resurfacing and striping, and roadside signage.
Bids were opened on December 7, 2025, and six bids were received. A bid summary is attached. Staff reviewed the low bid of $1,153,145.00 submitted by Hansen Bros Enterprises and determined the bid to be complete and responsible.
Staff recommends that Council award the construction contract to Hansen Bros Enterprises, in the amount of $1,153,145.00 and authorize the City Engineer to approve construction change orders up to 10% of the contract amount.
Council Goals/Objectives: The McCourtney Rd Active Transportation Project executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – City Infrastructure Investment.
Fiscal Impact: The McCourtney Rd Active Transportation Project is fully funded in the FY 2025/26 Budget with a $1,242,517 Congestion Mitigation and Air Quality grant.
Funds Available: Yes Account #: 300-406-63450
Reviewed by: City Manager Attachments: N/A
Item # 3.
H:\DESMGMNT\19-03 McCourtney Rd Active Transportation (6345)\700 Construction\710 Bid Docs\Bid Summary.docx
MCCOURTNEY ROAD ACTIVE TRANSPORTATION PROJECT
PROJECT NO. 19-03
BID SUMMARY
Date: December 18, 2025; 3:30 p.m. Engineer’s Estimate: $1,250,000 BIDDER DATE/TIME REC’VD AMOUNT
Vanguard Construction 12/18 2:44pm $1,410,393.00
Mountain Cascade, Inc. 12/18 3:19pm $1,404,160.50
Hansen Bros Enterprises 12/18 3:02pm $1,153,145.00 *
S.T. Rhoades Construction, Inc. 12/18 11:45am $1,680,400.00 Central Valley Engineering & Asphalt, Inc. 12/18 3:18pm $1,482,269.00 B&M Civil LLC dba B&M Builders 12/18 2:52pm $1,175,855.00 * Apparent Low Bidder
Item # 3.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Lyman Gilmore Field Lighting Project – Authorization to Award Contract CEQA: Categorically Exempt – Section 15301, 15303 & 15322 Recommendation: That Council 1) award a contract for the Lyman Gilmore Field Lighting Project to Molokai Electric LLC, 2) authorize the Mayor to execute the construction contract, subject to legal review and, 3) authorize the City Engineer to approve construction change orders for up to 10% of the contract amount.
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: January 13, 2026 Date Prepared: January 8, 2026 Agenda: Consent
Background Information: The Lyman Gilmore Field Lighting Project involves the installation of a complete sports lighting system and associated site improvements at the Lyman Gilmore Middle School turf field. Work at the School would occur as part of the long-term agreement with the Grass Valley School District which allows the City to develop and operate the fields as a public space outside of school hours. The City has already purchased the Light-Structure System manufactured by Musco Sports Lighting, which is scheduled for delivery in February 2026.
Bids were opened on December 23, 2025, and six bids were received. A bid summary is attached. Staff reviewed the low bid of $217,200 submitted by Molokai Electric LLC, and determined the bid to be complete and responsive.
Staff recommends that Council award the construction contract to Molokai Electric LLC, in the amount of $217,200; authorize the Mayor to execute the construction contract, subject to legal review; and authorize the City Engineer to approve construction change orders up to 10% of the contract amount.
Council Goals/Objectives: The purchase and installation of a new field lighting system executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – Recreation & Parks.
Fiscal Impact: The Lyman Gilmore Field Lighting Project was fully funded in the FY 25/26 Capital Improvement Program Budget.
Funds Available: Yes Account #: 200-406-66658
Reviewed by: City Manager Attachments: Bid Summary
Item # 4.