Agenda packet — Grass Valley City Council, March 10, 2026 (part 2 of 2)

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CITY OF GRASS VALLEY February 2026 | 24

SANITARY SEWER SYSTEM MANAGEMENT PLAN
• Description of the spill response activities including description of the immediate spill containment and clean-up efforts
• Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent recurrence of the spill, and a schedule for major milestones for those steps
• Detailed narrative of the investigation and investigation findings of cause of spill Category 4 SSO Spill Report
The quarterly reporting for all Category 4 Spills must include, at a minimum, the following information:
• Contact information, including the name and telephone number of the City’s contact person to respond to spill-specific questions
• Spill location name
• Date and time the City was notified of, or self-discovered, the spill • Description and GPS coordinates for the sewer collection system location where the spill originated
• Did the spill reach the storm drain system? If yes:
o Description of the storm drain system transporting the spill o Estimate spill volume fully recovered from the storm drain system o Estimated spill volume remaining in the storm drain system • Estimated total spill volume exiting the sewer collection system • Spill date and start time
• Spill cause(s) (e.g., root intrusion, grease deposit) • System failure location (e.g., main, lateral, lift station) • Description of the spill response activities including description of the immediate spill containment and clean-up efforts
• Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions, and type of data, such as SCADA records, flow monitoring, or other telemetry information, used to estimate the volume of the spill discharged and the volume of the spill recovered
o The methodology, assumptions, and type of data used to estimate the spill start and end times
• Description of the implemented system and/or operations and maintenance modifications
The Sanitary Sewer System Waste Discharge Requirements (SSS WDR) requires that individual spill records be maintained by the City for a minimum of five (5) years from the date of the spill.

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This period may be extended if requested by the Central Valley Water Board Executive Officer.

All records are made available upon request from State or Central Valley Water Board staff.

Post-Spill Event Debriefing and Training
Every spill is an opportunity to evaluate the response and reporting procedures. Each spill event is unique, with its own elements and challenges including volume, cause, location, terrain, and other parameters.

Monthly staff meetings include a detail discussion of spills to discuss what worked and where improvements could be made in responding to and mitigating future spills. The meetings will identify corrective actions that could have prevented most recent spills from occurring.

Participants will also review reports, investigation results, and status of corrective actions for most recent spill events.

Training related to the Spill Emergency Response Plan is scheduled annually. All employees are required to attend, and a log of attendees is kept. Other informal training sessions take place throughout the year as needed, but informal training sessions are not logged. Staff are also encouraged to attend trainings, certification seminars, and industry conferences such as those organized by CWEA on a wide variety of issues, including collection system maintenance, spill prevention, and spill emergency response.

7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
Section 13.12.040 of the City's Municipal Code prohibits discharges of wastes which contain more than 200 mg/L of fats, oils, and grease (FOG) materials, as well as any solid or viscous substance capable of causing obstruction to the flow in sewers or other interference with the proper operation of the sewerage system, including rags and debris.

The City operates a FOG Control Program requiring all Food Service Establishments (FSEs) to register with the program by contacting the City's FOG Program administrator. The City has the authority to require installation of grease interceptors at facilities with the potential to discharge FOG and maintains a list of businesses with grease traps and other grease capturing devices. The City inspects commercial user grease traps to ensure operability and monitors monthly grease hauler reports from grease producing facilities. Businesses that fail inspections receive compliance assistance including specified service deadlines and follow-up re-inspections.

Collection system personnel are continually on alert during routine system maintenance activities for the existence of grease, roots, and other potential blockage-causing substances, identification of new areas of possible concern, and additional maintenance requirements. The City conducts routine jetting cycles with increased frequency in areas with known issues.

The City provides public education and outreach to promote proper disposal of FOG and other pipe-blocking substances through multiple channels. Educational information is maintained on the City's Water & Wastewater Systems webpage, advising residents and businesses against disposing of grease, pharmaceuticals, herbicides, oil-based paints and solvents, chlorine, and other substances that can cause blockages or interfere with system operations.

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Some local FOG disposal facilities are the City of Auburn Recycling Drop-off Center and Recology Auburn Placer Transfer Station. Commercial food service establishments in Grass Valley must contract with licensed IKG (Inedible Kitchen Grease) haulers who are registered with the California Department of Food and Agriculture to collect and recycle their FOG waste.

8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL

IMPROVEMENTS
Utility System personnel work closely with the Engineering Division to identify and prioritize structural deficiencies within the system as part of the CIP. The CIP is updated at least annually with priorities shifting as needed to reflect the urgency of system segment rates of deterioration. The City typically budgets annually for collection system improvements, including manhole and sewer line rehabilitation, lift station upgrades, and improvements need on specific segments. The manhole and sewer line rehabilitation projects are mainly intended to reduce and/or eliminate spill and I&I issues. Rehabilitation involves slip-lining, cured-in-place lining, and pipe bursting and replacement.

In 2017 Stantec completed a Sewer System Master Plan for Grass Valley. The objectives of the Sewer System Master Plan were to determine the capacity and limitations of the existing collection system under three future development / service area expansion scenarios and to identify physical modifications, renovations, and additions to the existing sewer collection system necessary to meet current and future needs. Analyses indicated that most sewer lines are adequately sized for the anticipated flows and identified sections of the sewer collection system that needed to be upsized to meet future conditions.

The City uses the Sewer System Master Plan to review collection system capacity, assess needed improvements, and as a general planning tool to ensure adequate wastewater collection and treatment to meet future needs.

REHABILITATION AND REPLACEMENT PLAN
Utility system personnel work closely with the Engineering Division to identify and prioritize structural deficiencies within the system as part of the CIP. Segments of pipe at risk of failure are treated with urgency and repaired or replaced either through the deployment of in-house maintenance crews or by external licensed contractors who have extensive experience with the type of system repair that is required. The CIP is re-evaluated as part of the preparation of the City's annual budget with priorities shifting as needed to reflect the urgency of particular system segment rates of deterioration. The City typically plans collection system improvements including manhole and sewer line rehabilitation, lift station upgrades, and improvements need on specific segments annually. The manhole and sewer line rehabilitation projects are mainly intended to reduce and/or eliminate spill and address I&l issues. Rehabilitation involves sliplining, cured-in-place lining, and pipe bursting and replacement.

CAPITAL IMPROVEMENT PLAN
Sewer CIP projects are primarily funded through the Sewer Enterprise Fund, which is supported by sewer user rates. The FY 2025-26 Sewer Enterprise Fund budget totals $10.43 million in

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SANITARY SEWER SYSTEM MANAGEMENT PLAN
expenditures, with revenues of $5.64 million from rate collections and the use of fund reserves for capital project completion. Sewer rates are established based on the adopted Sewer Rate Study to ensure adequate funding for ongoing operations, maintenance, and capital improvements. The annual operations and maintenance budget for the collection system is $862,000 The City also pursues external funding opportunities including state and federal grants when available for eligible sewer infrastructure projects. The Sewer Enterprise Fund is projected to maintain a fund balance of approximately $4.65 million at the end of FY 2025-26, with $4.38 million reserved for specific capital purposes.

9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
As noted earlier in the Spill Emergency Response Plan, the City learns from deficiency events such as spills in order to redefine and possibly expand existing maintenance and frequency of service programs. Additionally, at team meetings, staff regularly discuss "field findings" such as needs for repair, and increased attention discussions that are fruitful not only in identifying problem areas before potential failure but also for the continued maintenance as well as development of future individual CIP program elements. During these meetings, staff discuss current maintenance methods and how or if they can be improved.

The City also tracks the effectiveness of the SSMP through performance indicators. The City keeps track of the number of spills over the past 12 months, total volume of spills, spills causes (roots, grease, debris, etc.), and miles of sewer lines evaluated using CCTV. Maintenance activities such as ratio of planned sewer cleaning to unplanned sewer cleaning and the backlog of repair, rehabilitation, and replacement projects are also closely monitored to inform any needed SSMP modifications. Based on this information, the Utilities Director, in collaboration with the Engineering Department, will assess and update the SSMP as appropriately.

10.INTERNAL AUDITS
The City plans to complete a review of the SSMP every three years or more often if deficiencies are noticed. The audits evaluate the SSMP effectiveness and identify any deficiencies and steps to correct them. Audit reports are kept on file, as well as uploaded to CIWQS.

11.COMMUNICATION PROGRAM
The City regularly updates its website with information about City activities as an effective method for providing alerts and news to the public. The main page of the website provides important announcements, public hearings notices, links to agendas and minutes for City Council meetings, and other key information for City residents. The SSMP is certified by the City Council during a public hearing. The SSMP will be updated and re-certified by City Council every six years, or more frequently, if significant updates are necessary. The SSMP is also available on the City’s website at: https://www.grassvalleyca.gov/post/water-wastewater-systems.

The City does not have any tributary or satellite collection systems; there is no need to establish communication protocols for any such agencies.

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Item # 8.

APPENDICES
Appendix A: Public Works Department Organization Chart
Appendix B: Emergency Contact Numbers
Appendix C: City of Grass Valley Standby Call Flow Chart Appendix D: Sewer Backup Prevention & Response
Appendix E: Sanitary System Overflow Initial Assessment Form
Appendix F: Example Spill Warning Sign
Appendix G: SSMP Revisions

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APPENDIX A
Public Works Department Organization Chart

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APPENDIX B
Emergency Contact Numbers

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EMERGENCY CONTACT NUMBERS
Emergency 911
Sheriff Dispatch 530-265-7880
Fire Department 911
Integral Networks 916-626-4000
Nevada Irrigation District 530-273-6185
530-273-3346 (after hours)
Ferguson/Groeniger 916-455-3333
KNCO 530-272-3424
Beekeeper Hotline 530-675-2924
Robinson Enterprises 530-265-5844
Grey Electric 530-273-0686
Mr. Rooter Plumbing 530-802-2407
Contractors
C&D 530-265-6938
Hansen Brothers 530-273-3381 (office)
530-913-3935 (Jeff Hansen)
Rentals
Rain for Rent 530-662-1024
United Rentals 530-743-8989
Pump Trucks
Navo & Sons 530-273-2964
Tall Boots 530-274-78-67
Urke 530-274-3902
Fuel Trucks
JH Petroleum 530-273-6925 (office)
530-432-1791 (Dave Knappen)
530-320-4432 (Dean Southerland)

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APPENDIX C
City of Grass Valley Standby Call Flow Chart

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SANITARY SEWER SYSTEM MANAGEMENT PLAN Page 144
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APPENDIX D
Sewer Backup Prevention & Response

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INCIDENT

REPORTED

TO MEMBER
Field Crew Initial Response:

Refer to Response Procedures
• Advise Customer to keep pets, children
and others away from spill area
• Initial Assessment/Determine Cause
• Document spill completely with
photographs, diagrams, narrative, etc.
o Do not contaminate unaffected areas
• Always Use the Buddy System when
entering private property
• Remain Calm and Professional
Backup is
NOT due to
Agency’s
Sewer Line
Failure
Inform Customer: • Agency not responsible
• Crew may not service private lines
• If plumbing work was completed
recently, advise to contact plumber
• Recommend using cleaning
contractor
Provide Response Kit and
all documentation to
Sierra Pacific Loss
Management (SPLM)
Inform Customer:
• SPLM and Restoration
Firm will arrive soon
• Do not attempt to clean
affected area yourself
• Do not remove items
from affected area
Field Crew Immediately: • Relieve cause
• Notify on-call supervisor and Sierra Pacific
Loss Management (SPLM). SPLM will call
Restoration Firm.
• If Restoration Firm arrives before SPLM,
authorize emergency cleaning only
• Ensure complete photo documentation of
affected and unaffected areas
• Complete Initial Assessment Form
Review with Customer:
• Customer Information brochure
(including instructions for obtaining
a claim form).
• Customer Information Letter &
Cleaning Release.
• Hotel Selection & Release Form.
• Only emergency services are
authorized in the field.
• Future expenses/questions are
referred to the George Hills Claims
Adjuster (contact information is
included in Customer Information
Letter).

SPLM
Backup is
due to a
Sewer Line
Failure
Complete Regulatory
Notifications
Worksheet
Forward completed
Response Kit to Claims
Adjuster

SEWER BACKUP PREVENTION & RESPONSE
SPLM will:
• Review Scope of Work with
Restoration Firm
• Contact George Hills Claims
Adjuster and provide
Customer contact
information, extent of
backup, and approved scope
of emergency services
• Review documentation to
ensure cause and extent of
backup is evident
o Complete Sewer Backup
Incident Report
o Take additional photos, if
necessary
If ANY of the following
circumstances exist:
• Overflow exceeds 1,000 gal.
• Imminent and Substantial danger to
human health
• Fish killed
• Spill reaches receiving waters
• Discharged to Storm Drain and not
fully recovered

IMMEDIATE REGULATORY

NOTIFICATIONS ARE REQUIRED

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APPENDIX E
Sanitary System Overflow Initial Assessment Form

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Is the estimated volume greater than 1,000 gal.?
Did overflow reach receiving waters or require samples to be collected? NO Is there evidence of killed fish?
Was there human contact and/or was a public area affected? Was overflow discharged to a storm drain/arroyo and not fully recovered? YES
NOTIFICATION REQUIRED TO:

OVERFLOW
CIRCUMSTANCE: OES RWQCB SWRCB Cnty. Health Department DFG ≥ 1,000 gal.

Imminently and substantially
endangers human health
Fish have been killed
Any amount discharged to
storm drain; not fully
recovered
Receiving waters reached
and/or required sampling
Posting of public warning
signs were required
ALL SSO Incidents (including
incidents when regulatory notices
are not otherwise required)
Optional Report: Incident due to
problem in private service lateral
Contact information for each agency is on the other side of this form.

Sanitary System Overflow
Regulatory Notice Worksheet
Report within 30 days
after the end of the
occurance month.

Report within
24 hours
Report

IMMEDIATELY

REPORT INCIDENT EVALUATE INCIDENT

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REGULATORY CONTACT INFORMATION
If you are not authorized to perform regulatory reporting, please notify one of the following agency personnel immediately:

LRO*
Name: Phone: day after hours 
Name: Phone: day after hours 
Name: Phone: day after hours 
*SWRCB Legally Responsible Official (LRO) is the person authorized to complete and sign SSO reports online.

OES
Governor's
Office of
Emergency
Services
800-852-
7550
Volume is ≥ 1,000 gal., human health is substantially and imminently endangered, and/or fish have been killed.

RWQCB
Regional
Water Quality
Control Board
916-464-3291
RB5sSpillReporting
@waterboards.ca.go
v
Volume is ≥ 1,000 gal., human health is substantially and imminently endangered, and/or fish have been killed.

Reached and/or required sampling of receiving waters,
and/or required posting of public warnings
Optional Report when caused by a problem in a private
service lateral
SWRCB
State Water
Resources
Control
Board
LRO only:

Report Online
www.swrcb.c
a.gov/ciwqs
Volume is ≥ 1,000 gal., human health is substantially and imminently endangered, fish have been killed,
discharged to storm drain and not fully recovered,
reached and/or required sampling of receiving waters.

All overflow and backup incidents, including incidents
where other regulatory notice is not required.

Optional report when caused by problems in a private
service lateral. Provide as much information as possible, indicate cause and identify responsible party.

Incomplete reports must be finished
within 15 days.

County
Health
Department
Nevada County
Public Health
Department
530-265-1222
Press "3" for Envtl
Health
[email protected]
ada.ca.us
Volume is ≥ 1,000 gal., human health is substantially and imminently endangered, and/or fish have been killed.

Discharged to storm drain and not fully recovered,
reached and/or required sampling of receiving waters,
and/or required posting of public warnings.

DFG
Department of
Fish and
Game, Spill
Prevention &
Response
24 Hr Dispatch:
916-445-0380
Press "2" to report
pollution incident.

Fish have been killed, reached and/or required sampling of receiving waters.

Sanitary System Overflow
Regulatory Notice Worksheet

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APPENDIX F
Example Spill Warning Sign

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SEWAGE POLLUTED
WATER

AVOID CONTACT UNTIL

THIS SIGN HAS BEEN REMOVED
For further information regarding this incident call
The City of Grass Valley Public Works (530) 274-4350
For information Regarding Health Concerns call
Nevada County Environmental Health Dept. (530) 265-1222 CITY OF GRASS VALLEY February 2026 | F-1

SANITARY SEWER SYSTEM MANAGEMENT PLAN

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APPENDIX G
Log of SSMP Revisions

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SSMP REVISIONS
Date Revisions Made
February 2026 Following an internal SSMP Audit conducted in 2025, in early 2026 revisions were made to address updated requirements from the 2022 SSS WDR and to account for any changes to the City’s procedures since the previous SSMP update in 2022. These revisions are listed below.

Element 1. Introduction and Goals
• Added discussion on regulatory background
• Added schedule for the required SSMP audits and updates • Updated the SSMP goals
• Expanded the collection system inventory discussion
Element 2. Public Works Department Organizational Structure • Added the names and contact information for the City’s LROs and other staff responsible for implementing the SSMP
Element 3. Legal Authority
• Added references to Section 13 of the City's Municipal Code detailing access to private property for sewer maintenance and repair
Element 4. Operations and Maintenance Program
• Added information on availability of sewer system maps on City website • Updated information on City’s transition to Nexgen software Element 6. Spill Emergency Response Plan
• Updated spill categories and reporting requirements to conform with revised specifications in the 2022 SSS WDR
Element 7. Sewer Pipe Blockage Control Program
• Added discussion on other pipe-blocking substances, in addition to FOG Element 8. System Evaluation, Capacity Assurance and Capital Improvements • Updated information on the City’s current CIP, including budgets and funding • Added discussion on Rehabilitation and Replacement planning (previously in Element 4) Element 9. Internal Audits
• Information was added to note that audits are now available in CIWQS Element 11. Communication Program
• Added information for City website where SSMP will be posted, once certified by City Council Appendices
• Updated the Public Works Organizational Chart in Appendix A • Updated Regulatory Contacts in Appendix E
• Removed old Appendix G which included an internal SOP for claims and liability • Created new Appendix G to track SSMP updates

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Item # 8.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Amendment to Legal Services Agreement with Colantuono, Highsmith & Whatley, PC
CEQA: Not a project
Recommendation: Approve Amendment to the Agreement for Legal Services with Colantuono, Highsmith & Whatley, PC, designating David J. Ruderman as City Attorney and Michael G. Colantuono as Assistant City Attorney, and adjusting rates for litigation, labor and employment, other specialized legal services, and reimbursable services.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 03/10/2026 Date Prepared: 03/04/2026 Agenda: Consent
Background Information: Colantuono, Highsmith & Whatley, PC (“CHW”) has provided legal services to the City of Grass Valley since October 2011. Over the course of the last fifteen years, CHW has continued to deliver a high level of responsive legal services and advice to the City.

This amendment reflects a transition in designated legal staffing within the firm. The amendment formally designates David J. Ruderman as City Attorney and Michael G.

Colantuono as Assistant City Attorney. Under the amendment, Mr. Ruderman will attend regularly scheduled Council meetings as he has been, supervise all legal services provided under the agreement, and ensure continuity of representation. The agreement also maintains provisions allowing the firm to assign qualified attorneys as necessary to support City operations and ensure consistent attendance at Council meetings This amendment also raises the fee for special counsel work CHW performs, but does not change the retainer for general counsel services. CHW last raised the fees charged to the City in September of 2023. In recognition of the fact that over the last three years inflation has aggregated approximately 8%, City staff recommends an increase in special counsel and reimbursable rates to ensure the City has access to CHW’s full suite of attorneys to support City operations. Effective with the new fiscal year, rates will be as follows:

Level of Service Current Rate New Rate
Legal Retainer (monthly) $6,500 $6,500 (no change)
4% for Costs (monthly) $260 $260 (no change)
Special Projects $260 / hr $285 / hr
Labor, Litigation & Specialized Services $285 / hr $325 / hr Reimbursed $310 / hr $360 / hr

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Item # 9.

Should the City Council approve this Amendment, upon full execution, the designation of Mr. Ruderman as City Attorney will be effective and the City Clerk will administer the Oath of Office to Mr. Ruderman. The rate adjustment, however, will not be effective until July 1, 2026 to allow the City to include the change in its FY 2026-2027 budget.

Council Goals/Objectives: The execution of this action attempts to achieve Strategic Goal #5 – High-Performance Government and Quality Service.

Fiscal Impact: There is no immediate fiscal impact with this proposed action, and the long-term fiscal impact can be addressed in future budgets.

Funds Available: Yes Account #: General Fund, Water Fund, Sewer Fund
Reviewed by: City Manager
Attachments: Amendment to Legal Services Agreement

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Item # 9.
438176.1 1

AMENDMENT TO

AGREEMENT FOR SERVICES
THIS AMENDMENT (“Amendment”) is made and entered into on the 10th day of March 2026 by and between the City of Grass Valley (“City”) and COLANTUONO, HIGHSMITH & WHATLEY, PC (“Firm”). City and Firm are referred to as “Parties” in this Amendment and, each, as a “Party.”

RECITALS
WHEREAS, on October 4, 2011, the City approved a Professional Services Agreement with COLANTUONO & LEVIN, A Professional Corporation to discharge the duties of the office of City Attorney and to designate a member of the Firm as City Attorney; and WHEREAS, COLANTUONO & LEVIN, A Professional Corporation, later changed its name to COLANTUONO, HIGHSMITH & WHATLEY, PC; and
WHEREAS, the Parties amended the Agreement to increase the rates of compensation to the Firm as of July 1, 2016, January 1, 2017, August 25, 2021, and September 26, 2023; and WHEREAS, the parties wish to amend the Agreement to designate David J. Ruderman as City Attorney and Michael G. Colantuono as Assistant City Attorney and adjust rates for litigation, labor and employment, other specialized legal services, and reimbursable services.

NOW, THEREFORE, THE CITY AND FIRM AGREE AS FOLLOWS:

1. Section 2 (Designation of City Attorney and Assistant City Attorney) to the Agreement is hereby amended to state:

David J. Ruderman is designated as City Attorney. The parties understand and agree that the Firm may, from time to time, utilize other attorneys within the Firm to assist Mr. Ruderman in the performance of this Agreement but that Mr. Ruderman will attend all regularly scheduled Council meetings and make best efforts to attend all special Council meetings unless excused by Council or the City Manager or absent due to illness, an annual vacation, or to limited business commitments (such as a conference of the League of California Cities) and will supervise all services rendered under this Agreement. Michael G. Colantuono is designated as Assistant City Attorney. Should there be an occasion where the two designated attorneys are not available, it is the Firm's responsibility to ensure that a competent attorney is available for attendance at Council meetings.

2. Exhibits A and B to the Agreement are hereby amended to read as stated in the attachments to this Amendment.

3. All other terms, conditions, and provisions of the Agreement as amended to date, to the extent not modified by this Amendment, shall remain in full force and effect.

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438176.1 2

4. The increased rates provided here shall be effective for services provided on or after July 1, 2026.

TO EFFECTUATE THIS AMENDMENT, the Parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below. “CITY” “FIRM”
City of Grass Valley. California Colantuono, Highsmith & Whatley, PC By:_______________________________ By: ________________________________ Signature Signature
Hilary Hodge, Mayor Michael G. Colantuono, President
Date: _____________________________ Date: _______________________________ ATTEST:

By:_______________________________
Signature
Taylor Whittingslow, City Clerk

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438176.1 3
EXHIBIT “A”

SCOPE OF SERVICES AND APPLICABLE BILLING RATES
I. GENERAL LEGAL SERVICES
A. Retainer Services. The general legal services to be provided by the Firm to the City are based on the Request for Proposal issued by the City and the Proposal provided by the Firm, and include the following:

1. Provide routine legal assistance, advice and consultation to the City Council and to City staff relating to general public law issues, potential tort liability, and risk management.

2. Prepare and review legal opinions, ordinances, resolutions, agreements, and related documents.

3. Attend all meetings of the City Council. Attend additional such meetings of the Planning Commission and other Boards and Commissions of the City as may from time to time be requested by the City, not to exceed two per month.

4. Monitor pending state and federal legislation and regulations, and new case law, as appropriate.

5. Perform legal work pertaining to property acquisition and disposal, public improvements, utilities, rights of way, and easements.

6. Assist the City in the development of legal and judicial remedies and processes as to code compliance issues, including assisting the City in implementing provisions of its Administrative Penalty Ordinance. Services do not include litigation or filing of judicial actions.

7. Prepare and / or review correspondence to be sent by City staff on legal matters such as public records requests, open meeting provisions, ethics questions, conflict of interest issues, municipal code violations, and Municipal Code or state law interpretations.

8. Perform such other or additional general legal services as may be requested by the City, acting by and through the City Council or the City Manager.

9. Administer contracts that the City may have with other legal counsel, as directed by the City.

10. Provide attorneys on-site for regular office hours a minimum of twice per month for a total of 8 hours per month as requested by the City Manager or the City Council. Additional office hours will be provided as requested by the City Manager or the City Council and compensated pursuant to paragraph B. below.

11. Perform all duties of the office of City Attorney as provided in State law, the Grass Valley Municipal Code and Charter, expect to the extent such duties are provided for in Sections II or III below.

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438176.1 4
The general legal services specified in this Paragraph A shall be provided at the rate of $6,500 per month except as provided in paragraph B. below plus a 4 percent fee in lieu of out-of-pocket costs ($260 per month). The City acknowledges that this sum is expected to fund approximately 25 to 30 hours per month, on average, of retainer services and City Manager and City Attorney shall cooperate and establish priorities for work to limit the City’s demand for retainer services to that amount and to require the City Attorney to work efficiently to provide for the City’s general legal service needs within that retainer.

B. Special Projects. Additional office hours requested by the City Manager or the City Council, and services on any single project or matter which would otherwise be within the scope of paragraph A (Retainer Services) that the City Attorney and City Manager mutually agree is reasonably likely to require more than 12 hours of professional services, shall be compensated at the rate of $285 per hour in addition to the retainer provided for in paragraph A. above.

C. Task Billing. Upon request by City, Firm will propose flat-fee amounts to cover specific tasks under paragraph B. of this Section and under Sections II – IV below. When such task, flat-fee arrangements have been agreed upon, they shall control over the rates provided by this Agreement.

II. LITIGATION SERVICES
A. The Firm will provide litigation services to the City in any and all matters assigned by the City, except as delegated pursuant to paragraph 11 of the Agreement, or as otherwise agreed in writing by the Firm and the City. Litigation oversight services such as review of invoices, coordination of activities, communication of City Council direction, and similar administrative tasks will be included in General Legal Services at the rates set forth in Section I.

B. The litigation services specified in paragraph II. A. shall be billed at the regular hourly rates of the attorneys and other professionals providing such services at the time those services are provided to a maximum of $325 per hour, or as otherwise agreed pursuant to paragraph I.C. above. The non-retainer rates in effect on the Effective Date of this Agreement are set forth in Exhibit B.

III. LABOR AND EMPLOYMENT LEGAL SERVICES
A. The Firm will provide labor, employment and personnel legal services before initiation of litigation to the City in any and all matters assigned by the City, except as delegated pursuant to paragraph 11 of the Agreement, or as otherwise agreed in writing by the Firm and the City. This paragraph excludes attendance at Council closed sessions and basic review of agreements as prepared as part of the normal course of work of the City Council, which routine services are covered under Section I above.

B. The labor, employment and personnel services specified in paragraph A shall be billed at the regular hourly rates of the attorneys and other professionals providing such services at the time those services are provided to a maximum of $325 per hour, except as otherwise agreed pursuant to paragraph I.C. above.

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438176.1 5
IV. OTHER SPECIALIZED LEGAL SERVICES
The specialized legal services (excluding those described above) to be provided by the Firm to the City shall include the following:

1. Other than routine advice regarding taxes, assessments, fees and other financial advice.

2. Environmental Legal Services other than routine review of negative declarations, environmental impact reports and other project-level environmental documentation.

3. Real Estate and Eminent Domain Services other than routine review of escrow documents, title reports, and contracts of sale.

4. Insurance Coverage Services, such as advice and representation regarding disputes with a risk pool or another insurance provider other than routine advice to tender claims to insurers.

5. Post-Redevelopment Services to the City and its Successor Agency.

6. Water Law Services.

7. Such other specialized services as the City may require which are not generally provided by an in-house City Attorney’s office.

The specialized legal services specified in this paragraph shall be billed at the regular hourly rates of the attorneys providing such services at the time those services are provided up to a maximum of $325 per hour. The non-retainer rates in effect on the Effective Date of this Agreement are set forth in Exhibit B.

IV. REIMBURSED SERVICES
When the City is to be reimbursed for the Firm’s services, as by a developer for work on a land use issue, the Firm may bill at the regular hourly rates of the attorneys providing such services at the time those services are provided up to a maximum of $360 per hour.

Page 160 ends

Item # 9.
438176.1 6
Exhibit B
Non-Retainer Hourly Billing Rates as of July 1, 2026:

Shareholders and senior contract attorneys $360
7 th year and more senior associates $360
6 th year associates $355
5th year associates $355
4th year associates $320
3rd year associates $310
2nd year associates $300
1st year associates $275
Law Clerks $245
Paralegals $220

Page 161 ends

Item # 9.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Approval of modifications of Police Chief, and Fire Chief, Appendix A of their respective employment agreement.

CEQA: Not a project
Recommendation: That Council 1) approve the Amendment No. 1 and amended Appendix A of the Police Chief and Fire Chief Employment Agreements to modify the Retiree Health Plan Benefit, subject to legal review; and 2) authorize the City Manager to execute the Amendments subject to legal review.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 03/10/2026 Date Prepared: 03/04/2026 Agenda: Consent
Background Information: In order to retain and appropriately compensate the Police Chief and Fire Chief positions, staff is proposing amendments to the existing retiree health benefit to better align with benefits provided to other public safety employee groups. The proposed revisions would increase the minimum service requirement for eligibility from 10 years to more than 20 years and limit the benefit to 50% of the lowest-cost CalPERS medical plan until the retiree becomes eligible for Medicare coverage. These changes create a more sustainable and consistent structure while maintaining a meaningful long-term benefit for key leadership positions.

Maintaining competitive compensation and benefits for executive public safety positions is essential for the City of Grass Valley to attract and retain experienced leadership in an increasingly competitive labor market. The Police Chief and Fire Chief positions play critical roles in ensuring the safety of the community and the effective operation of City services. Retaining qualified and experienced leadership in these roles provides organizational stability, preserves institutional knowledge, and supports consistent implementation of City Council priorities.

Stable and effective leadership within the Police and Fire Departments directly contributes to service reliability, employee development, sound fiscal management, and long-term organizational success. The proposed revisions represent a balanced approach that strengthens long-term sustainability while ensuring the City remains competitive with comparable agencies.

These updates reflect the City’s continued commitment to supporting high-quality leadership and maintaining a strong and effective public safety organization that serves the needs of the Grass Valley community.

Page 162 ends

Item # 10.

Council Goals/Objectives: This proposed action executes portions of the work tasks towards achieving / maintaining the Strategic Plan goal to maintain a Productive and Efficient Workforce.

Fiscal Impact: The cost differential savings realized through the underfilling of various management positions will offset the cost of the proposed contract adjustments for the Police Chief, and Fire Chief.

Funds Available: N/A Account #: General Fund Account 100 Reviewed by: City Manager
Attachments:
 Amendment No. 1 for Agreement for Police Chief
 Amendment No. 1 for Agreement for Fire Chief

Page 163 ends

Item # 10.

FIRST AMENDED EMPLOYMENT AGREEMENT BETWEEN

CITY OF GRASS VALLEY AND ALEX GAMMELGARD
This First Amended Employment Agreement (“Agreement”) is effective as of the 10th day of March 2026 by and between the City of Grass Valley (“City”) and Alex Gammelgard (“Police Chief” or “Employee”) (collectively, the “Parties”).

RECITALS
WHEREAS, the City and Employee entered into an Employment Agreement (the “Original Agreement”) for their service in the position of Police Chief effective 11/25/2025.

WHEREAS, the City Council desires to provide the Employee with modified retiree health plan benefits in recognition of exemplary service to the City, to retain long-serving employees with more than twenty (25) years of service; and
WHEREAS, parties may modify the Agreement upon mutual written agreement.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein the adequacy of which is hereby acknowledged by the PARTIES to be sufficient, the PARTIES agree as follows:

TERMS AND CONDITIONS

1. Remove and replace Item E. of Appendix A - Compensation and Benefits related to Life Insurance and Long-Term Disability, EAP, Retiree Health Plan, other Benefits, and Special Provisions section, with the attached Appendix A – Compensation and Benefits dated March 10, 2026, reflecting a change in retiree health plan benefits.

2. All other terms, conditions, and provisions of the Original Agreement to the extent not modified by this Agreement, shall remain in full force and effect.

Page 164 ends

Item # 10.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.

CITY
City of Grass Valley
By:_________________________
Tim Kiser
City Manager
Date:_ ______________________

EMPLOYEE
By:_________________________
Alex Gammelgard, Police Chief
Date:_ _______________________
Attest:

By:_________________________
Taylor Whittingslow
Deputy City Manager
Date:_______________
Approved as to form:

By:_________________________
David Ruderman,
City Attorney
Date:_______________

Page 165 ends

Item # 10.

Appendix 1 - Compensation and Benefits
Updated: October 22, 2024
423066.1
Life Insurance and Long-Term Disability, EAP, Retiree Health Plan, other Benefits, and Special Provisions
A. EMPLOYEE CONTRIBUTIONS
Employee contributions towards health benefits are on a pre-tax basis and subject to IRS rules.

B. LIFE INSURANCE
The City shall provide term Life insurance benefits for the Employee, without cost to the Employee, of 1.5 times their annual salary up to two hundred thousand dollars ($200,000) for the Employee, five thousand dollars ($5,000) for the Employee’s spouse and fifteen hundred dollars ($1,500) for eligible dependent children without cost to the employee.

C. SHORT TERM/LONG TERM DISABILITY INSURANCE
Short Term – There is no short-term disability coverage however employee may elect to pay into State Disability Insurance (SDI) at no cost to the City, or they may use any leave bank to cover short term disability exceeding 10 workdays and with a doctor’s note.

Long Term - The City shall provide without cost to the Employee an income protection insurance program that shall insure an Employee’s income to a maximum of sixty-six and two thirds percent (66 2/3%) of monthly earnings with a ceiling of six thousand dollars ($6,000) in calculated base. Conditions of coverage shall be controlled by the master agreement with the insurance company.

D. EMPLOYEE ASSISTANCE PROGRAM
The City has an established Employee Assistance Program. This program provides confidential counseling help for employees and their families. The Employee Assistance program provides for up to 3 visits.

E. RETIREE HEALTH PLAN BENEFIT
Employees who become subject to this Plan, who retire from the City in good standing, who have at least twenty years of Grass Valley service, who elect to retain CalPERS medical coverage and who are of full retirement age shall be entitled to payment of up to $500 towards the CalPERS premium for a single party until such time as the Employee is eligible to receive Medicare or is hired and has healthcare coverage available from the new employment.

Page 166 ends

Item # 10.

Appendix 1 - Compensation and Benefits
Updated: October 22, 2024
423066.1
If the Employee so desires, his/her spouse may be added at the additional cost difference of the Employee plus one and the Employee pays the difference. If the Employee retiree selects a health plan that costs less than the City’s contribution, they will not be eligible to receive the cash difference. All premium contributions must be received one month in advance and it is the responsibility of the Employee retiree to ensure that the City receives payment.

Failure to pay the retiree’s contribution in a timely manner (i.e., within 30 days of due date) will result in the loss of the benefit.

Employees who become subject to this Plan, who retire from the City in good standing, who have at least twenty-five years of Grass Valley service, who are of full retirement age shall be eligible for the following retiree health insurance benefit:
a. The City will pay the statutory administrative fee for PERS coverage. b. The City will pay a portion of the cost for health coverage under either a PERS or non-PERS medical insurance plan, for the employee or employee plus 1. The amount will not exceed 50% of the lowest cost available PERS insurance plan for Nevada County of the medical plans offered by the City to active employees through PERS, regardless of the plan selected by the employee.

If the Employee so desires, his/her spouse or family member(s) may be added at the additional cost difference and the Employee pays the difference. If the Employee retiree selects a health plan that costs less than the City’s contribution, they will not be eligible to receive the cash difference from the City.

Personal Leave
The purpose of Personal Leave is to provide Employees the ability to accrue time for vacation, sick leave and personal leave situations.

Employees shall accrue Personal Leave hours at a rate of no less than 256 hours and no more than 328 hours per year based on years of service as set forth below. One twenty-sixth (1/26) of such Personal Leave amount shall accrue each pay period.

No Employee may carry a balance of more than 520 hours of their Personal Leave. Employees who have accumulated 520 hours of Personal Leave will accrue no further Personal Leave until they have used Personal Leave in an amount sufficient to bring their accumulated Personal Leave balance below 520 hours. Employees may convert up to 160 hours of accrued Personal Leave to salary compensation once each year. Personal Leave conversion of a maximum of 160 hours to salary must be submitted by December 20th of each year. 100% of Personal Leave hours in excess of the maximum accrual amount may be converted to banked PERS service credit in accordance with CalPERS regulations.

Employees who become subject to this Plan after July 1, 2011, must convert all accumulated Vacation Leave, Sick Leave to “Personal Leave”. Those hours of Sick Leave or Vacation Leave combined in excess of 520 hours will be placed in a Sick Leave and Vacation Leave bank account

Page 167 ends

Item # 10.

Appendix 1 - Compensation and Benefits
Updated: October 22, 2024
423066.1
to be utilized by the Employee, or paid out upon separation from service as set forth herein, or converted to banked PERS service credit in accordance with CalPERS regulations. Upon separation from service, the City shall pay employee a one-time lump sum calculated on Fifty (50%) Percent of the employee’s banked unused Sick Leave and one hundred (100%) percent of the employee’s banked Vacation Leave. (For example, if an employee is compensated for 450 hours of sick leave at 50% of the value, the uncompensated 225 hours would go to PERS service credit as allowed by PERS.)
Employees will accrue Personal Leave time at the following rates:
1 to 2 years of city service = 256 hours
2 plus years to 5 years = 272 hours (10.46 hours biweekly) 5 plus years to 10 years = 296 hours (11.38 hours biweekly) 10 plus years to 20 years = 316 hours (12.15 hours biweekly) 20 plus years = 328 hours (12.62 hours biweekly)
After 2 plus years of city service, credit for prior public service may be included for purposes of calculating annual time subject to the City Manager approval. Prior public service shall be similar in nature to the duties being performed by the Employee for City to be eligible for this benefit.

Certifications
The City shall pay the costs associated with obtaining and maintaining special certificates that are required by the State of California, the City of Grass Valley or any governmental agency to obtain and maintain as a condition of employment.

Holidays
Employees are entitled to 12 paid holidays as listed below.

Recognized Holidays shall include:

New Year’s Eve New Year’s Day
Presidents Day Veterans Day
Martin Luther King Day Thanksgiving Day
Memorial Day The Day After Thanksgiving
July 4th Christmas Eve
Labor Day Christmas Day
A paid holiday is equivalent to eight hours, for a total of 96 hours per year. Holiday hours are accrued outside of Personal Leave, must be used within the calendar year accrued. Unused holiday hours may not be carried over into any subsequent calendar year or "cashed out."

Page 168 ends

Item # 10.

Appendix 1 - Compensation and Benefits
Updated: October 22, 2024
423066.1
Special Provisions
A. PUBLIC SAFETY ALLOWANCE
The Police Chief, and Fire Chief shall be provided a uniform and cleaning allowance. The amount of the benefit will be the same as established under Unit 6 for the Police Chief and under Unit 8 for the Fire Chief.

The Police Chief shall receive an annual stipend of $1,000 for attending community events.

B. VEHICLE ALLOWANCE
The Police Chief, and Fire Chief shall be provided a vehicle. Other Employees may be granted a car allowance subject to the City Manager’s approval and in accordance with City adopted policies. Employees will have access to City “Pool” vehicles for conducting City business or will be eligible for mileage reimbursement for personal vehicle use when conducting City business in accordance with City adopted policies.

C. TRAINING/MEMBERSHIPS
Employees shall be entitled to training, travel, workshops, and professional memberships, for the purpose of personal growth and enrichment subject to the annual amounts budgeted each year in the respective department for this purpose. City agrees to reimburse Employee for reasonable expenses for training, travel, workshops and professional memberships which have been authorized by the City Budget and approved in advance by the City Manager.

Employee must submit expense receipts, statements or personal affidavits, and audit thereof in like manner as other demands against the City.

D. PUBLIC EMPLOYEES RETIREMENT SYSTEM
All Employees will be members of the California Public Employees Retirement System as provided by the terms of the contracts between the City of Grass Valley and the California Public Employees Retirement System.

Salary Schedule
Position
Annual Salary
Min Mid Max
Fire Chief $ 152,149.54 $ 185,317.09 $ 228,883.20

Page 169 ends

Item # 10.

Appendix 1 - Compensation and Benefits
Updated: October 22, 2024
423066.1
Police Chief $ 159,478.26 $ 194,180.73 $ 228,883.20

Page 170 ends

Item # 10.

FIRST AMENDED EMPLOYMENT AGREEMENT BETWEEN

CITY OF GRASS VALLEY AND MARK BUTTRON
This First Amended Employment Agreement (“Agreement”) is effective as of the 10th day of March 2026 by and between the City of Grass Valley (“City”) and Mark Buttron (“Fire Chief” or “Employee”) (collectively, the “Parties”).

RECITALS
WHEREAS, the City and Employee entered into an Employment Agreement (the “Original Agreement”) for their service in the position of Fire Chief effective 11/25/2025.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein the adequacy of which is hereby acknowledged by the PARTIES to be sufficient, the PARTIES agree as follows:

TERMS AND CONDITIONS

2. All other terms, conditions, and provisions of the Original Agreement to the extent not modified by this Agreement, shall remain in full force and effect.

Page 171 ends

Item # 10.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.

CITY
City of Grass Valley
By:_________________________
Tim Kiser
City Manager
Date:_ ______________________

EMPLOYEE
By:_________________________
Mark Buttron, Fire Chief
Date:_ _______________________
Attest:

By:_________________________
Taylor Whittingslow
Deputy City Manager
Date:_______________
Approved as to form:

By:_________________________
David Ruderman,
City Attorney
Date:_______________

Page 172 ends

Item # 10.

Page 173 ends

Item # 10.

Failure to pay the retiree’s contribution in a timely manner (i.e., within 30 days of due date) will result in the loss of the benefit.

Personal Leave
The purpose of Personal Leave is to provide Employees the ability to accrue time for vacation, sick leave and personal leave situations.

Page 174 ends

Item # 10.

Holidays
Employees are entitled to 12 paid holidays as listed below.

Recognized Holidays shall include:

Page 175 ends

Item # 10.

The Police Chief shall receive an annual stipend of $1,000 for attending community events.

Employee must submit expense receipts, statements or personal affidavits, and audit thereof in like manner as other demands against the City.

Salary Schedule
Position
Annual Salary
Min Mid Max
Fire Chief $ 152,149.54 $ 185,317.09 $ 228,883.20

Page 176 ends

Item # 10.

Appendix 1 - Compensation and Benefits
Updated: October 22, 2024
423066.1
Police Chief $ 159,478.26 $ 194,180.73 $ 228,883.20

Page 177 ends

Item # 10.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Approval of Resolution No. 26-04 Support for a Potential Bear Yuba Land Trust Purchase of Land.

CEQA: Not a project
Recommendation: That Council approve Resolution No.26-04 supporting the Bear Yuba Land Trust's potential purchase of potential open space/recreational property.

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 03/10/2026 Date Prepared: 03/04/2026 Agenda: Consent
Background Information: The Bear Yuba Land Trust (BYLT) has approached the City regarding a unique and time-sensitive opportunity to acquire approximately 135 acres of forested land containing streams, mature trees, and natural habitat for permanent preservation. Properties of this size and proximity to the City are rare, and acquisition would represent a significant long-term investment in open space conservation, recreational access, and wildfire resilience for the Grass Valley community.

Through discussions with BYLT staff, several shared goals have been identified for the property, including preservation of forested open space, expansion of passive recreational opportunities, and development of an interconnected trail system. The property presents a unique opportunity to expand and enhance the City’s existing trail network, with the potential to create meaningful trail connections to Empire Mine State Park and other nearby recreational areas. These connections would improve public access to natural areas, promote healthy outdoor activity, and create long-term recreational benefits for residents and visitors.

In addition to its recreational and conservation value, the property offers important public safety benefits. The site could support development of a shaded fuel break between the Cedar Ridge neighborhood and the Bennett Street area, helping reduce wildfire risk approaching the City from the south. This type of strategic vegetation management can play a meaningful role in community wildfire protection. The effectiveness of this effort could potentially be expanded through future coordination with California State Parks to reduce fuel loading on adjacent Empire Mine State Park lands.

While BYLT will serve as the lead agency for acquisition, the property’s location, wildfire protection value, and trail connectivity opportunities make this project of significant interest to the City. Preservation of this land would represent a lasting investment in the community’s quality of life, environmental stewardship, and public safety — creating a legacy asset that future generations will benefit from and enjoy.

Page 178 ends

Item # 11.

Staff is requesting City Council support through the attached resolution to assist BYLT in pursuing acquisition of the property. The resolution expresses the City’s intent to partner with BYLT, as appropriate, by providing support services such as grant writing assistance, in-kind services including vegetation management and mastication, and other technical or operational assistance that may be beneficial during the acquisition and early stewardship phases.

Future City financial participation, if any, would depend on grant availability or other funding sources and would be subject to separate City Council review and approval.

Adoption of the resolution does not commit the City to any specific financial obligation but demonstrates the City’s support for preserving this important property and pursuing a rare opportunity to expand open space, enhance wildfire protection, and improve recreational connectivity within the community.

Council Goals/Objectives: This proposed action executes portions of the work tasks towards achieving / maintaining the Strategic Plan goal to improve the parks and trails systems.

Fiscal Impact: There is no immediate fiscal impact with this proposed action.

Funds Available: N/A Account #: N/A
Reviewed by: City Manager
Attachments:
 Map of the property
 Resolution No. 26-04

Page 179 ends

Item # 11.

Map of Proposed Property

Page 180 ends

Item # 11.

RESOLUTION NO. 2026-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY

SUPPORTING THE BEAR YUBA LAND TRUST IN THE ACQUISITION AND PRESERVATION OF APPROXIMATELY 135 ACRES OF FORESTED OPEN SPACE

FOR TRAIL CONNECTIVITY, WILDFIRE RESILIENCE, AND NATURAL

RESOURCE PROTECTION
WHEREAS, the Bear Yuba Land Trust (BYLT) has identified an opportunity to acquire approximately 135 acres of forested property (APN’s 009-630-040, 009-630-032, 009-630-024, 009-600-033, 009-600-026, 009-600-030-510, 009-600-030-520, 009-600-031-510, 009-600- 031-520) located in proximity to the City of Grass Valley for the purpose of permanent preservation; and
WHEREAS, the property contains forested open space, streams, and natural habitat that would be protected for the long-term benefit of the community; and WHEREAS, properties of this size and proximity to the City represent a rare opportunity to preserve open space while expanding recreational opportunities for residents and visitors; and WHEREAS, acquisition of the property would support expansion of the City’s trail network and provide potential trail connectivity to Empire Mine State Park and other recreational areas; and
WHEREAS, the property also provides an opportunity to improve community wildfire resilience through the potential development of a shaded fuel break between the Cedar Ridge neighborhood and the Bennett Street area; and
WHEREAS, the Bear Yuba Land Trust will serve as the lead agency in pursuing acquisition and preservation of the property; and
WHEREAS, the City of Grass Valley recognizes the public benefit of preserving open space, enhancing recreational opportunities, and supporting wildfire mitigation efforts; and WHEREAS, the City may be able to support the project through partnership efforts including grant writing assistance, technical assistance, and in-kind services such as vegetation management and mastication; and
WHEREAS, any future financial contribution by the City would be subject to separate City Council review and approval;

Page 181 ends

Item # 11.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grass Valley as follows:

1. The City Council supports the Bear Yuba Land Trust’s efforts to acquire and preserve approximately 135 acres of forested property for open space protection, trail connectivity, and wildfire resilience.

2. The City Council expresses its intent to partner with the Bear Yuba Land Trust, when appropriate and beneficial, by providing support services including grant writing assistance, technical assistance, and in-kind services such as vegetation management and mastication, subject to available resources.

3. This Resolution does not commit the City to any specific financial obligation. Any future financial participation shall require separate City Council consideration and approval.

PASSED AND ADOPTED by the City Council of the City of Grass Valley this 10th day of March, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:
______________________________
Hilary Hodge, Mayor
ATTEST: ______________________________
Taylor Day, City Clerk
APPROVED AS TO FORM: ______________________________
David Ruderman, City Attorney

Page 182 ends

Item # 11.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Loma Rica Open Space and Trail Adoption by Bicyclists of Nevada County CEQA: Not a project
Recommendation: That the Council approve the proposed trail adoption by Bicyclists of Nevada County (BONC).

Prepared by: Timothy M. Kiser, City Manager
Council Meeting Date: 03/10/2026 Date Prepared: 03/04/2026 Agenda: Consent
Background Information: In November 2024, the City Council accepted approximately 176 acres of the Loma Rica Ranch property, located east of Brunswick Road and on both sides of Idaho Maryland Road. This property contains significant natural resources, including forested landscapes, wildlife habitat, and scenic open space that provide valuable environmental and recreational opportunities for the Grass Valley community.

The preservation of this property reflects the City’s ongoing commitment to protecting open space while providing responsible public access for outdoor recreation.

In January 2012, the City of Grass Valley established the Adopt-A-Park/Trail/Median Program. The purpose of this program is to support the preservation, maintenance, and stewardship of the City’s green spaces, including parks, trails, and landscaped medians.

One of the most important ways to ensure these spaces remain safe, attractive, and accessible to the public is through ongoing maintenance and community involvement.

The program provides an opportunity for community groups, organizations, and volunteers to partner with the City to help care for these important public assets.

Recently, Bicyclists of Nevada County (BONC), a long-standing local nonprofit organization dedicated to promoting safe and responsible cycling and trail stewardship, approached the City with interest in adopting and maintaining several trails within the Loma Rica Open Space area (see attached map). Through participation in the Adopt-APark/Trail/Median Program, BONC proposes to assist the City with maintaining and improving existing trails, installing appropriate wayfinding signage, and helping enhance the overall recreational experience for residents and visitors who enjoy walking, hiking, and bicycling in the area.

Under the program, BONC would work closely with City staff on any trail improvements, maintenance activities, or signage installations to ensure they are consistent with City standards and environmental protections. The organization has also expressed a strong interest in assisting with periodic cleanup efforts along the trails to help protect the natural environment and maintain the ecological value of the open space.

Page 183 ends

Item # 12.

As part of their proposal, BONC has expressed a desire to name one of the trails in memory of their friend and fellow local cyclist, Shawn Hall, who recently passed away.

Shawn was a passionate advocate for outdoor recreation, trail access, and responsible cycling throughout Nevada County. Naming a trail in his honor would recognize his contributions to the cycling community.

Naming the trail(s) may also provide an opportunity to generate community support and potential funding for signage, materials, and ongoing maintenance efforts led by BONC to enhance and care for the trail system. Any proposed trail names or signage installations would be reviewed and approved by Public Works staff to ensure that the size, design, placement, and wording are consistent with the City’s Adopt-APark/Trail/Median Program guidelines and established City standards.

Although participation in the Adopt-A-Park/Trail/Median Program does not require formal City Council approval, staff felt it was appropriate to bring this opportunity forward to highlight the program and the positive community partnership being developed with BONC. Their involvement represents a valuable collaboration that will help the City maintain and enhance the recently acquired Loma Rica Ranch open space while expanding recreational opportunities for the public.

Council Goals/Objectives: This proposed action executes portions of the work tasks towards achieving / maintaining the Strategic Plan goal to improve the parks and trails systems.

Fiscal Impact: There is no immediate fiscal impact with this proposed action.

Funds Available: N/A Account #: N/A
Reviewed by: City Manager
Attachments:
 Map of the property

Page 184 ends

Item # 12.

Map of Proposed Property
BONC Proposed Trail adoption area.

Page 185 ends

Item # 12.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Centreville Bike Park Project– Authorization to Award Contract CEQA: Categorically Exempt – Section 15332 “In-Fill Development Projects” Recommendation: That Council 1) award a Design Build contract for the Centreville Bike Park Project to Dynamic Trades, Inc., 2) authorize the Mayor to execute the contract, subject to legal review and, 3) authorize the City Engineer to approve construction change orders of up to 10% of the contract amount.

Prepared by: Zac Quentmeyer
Council Meeting Date: March 10, 2026 Date Prepared: March 4, 2026 Agenda: Consent
Background Information: On February 11, 2026, the City released a Request for Proposals (RFP) for Design-Build services for the Centreville Bike Park Project. The Project includes the design and construction of a new asphalt bike pump track and associated site amenities.

By the proposal deadline, four firms submitted proposals. A panel of three evaluators reviewed and ranked the proposals in accordance with evaluation criteria established in the RFP, which included:
 Proposer team qualifications
 Technical approach
 Proposed project schedule.

Based on evaluators’ scoring, Dynamic Trades, Inc. was identified as the top-ranking firm and the proposer offering the best overall value to the City.

Although the RFP primarily requested proposals for construction of the pump track, several firms submitted optional enhancements to the scope of work. Dynamic Trades, Inc. proposed an alternative that includes construction of the project parking lot with lighting and a restroom facility. Incorporating these supporting features concurrently with the bike park construction presents a cost-effective opportunity and enhances overall site functionality
Staff recommends that Council award a Design Build contract to Dynamic Trades, Inc., in the amount of $1,402,575.22 and authorize the City Engineer to approve construction change orders of up to 10% of the contract amount.

Page 186 ends

Item # 13.

Council Goals/Objectives: The Centreville Bike Park Project executes portions of work tasks towards achieving/maintaining Strategic Plan – Recreation and Parks.

Fiscal Impact: Project costs for FY 25/26 are fully funded by Measure E funds as identified in the adopted CIP Budget.

Funds Available: Yes Account #: 300-406-TBD
Reviewed by: City Manager

Attachments: Dynamic Trades, Inc. proposal, RFP Scoring

Page 187 ends

Item # 13.

Page 188 ends

Item # 13.

Table of Contents
Section 1 - Experience & Qualifications
Proposal transmittal Letter
Project Team Profile
Key Project Staff
Experience and Reference Projects
Section 2 - Technical Approach
Problem Statement/Scope of Work
Project Management and Partnering
Project Approach
Project Schedule
Drawings and diagrams
Section 3 - Proposal
Schedule of Values
Section 4 - Exhibits
Exhibit A - General Information
Exhibit B - Schedule
Exhibit C - Limits of Construction
Exhibit D - Pump Tracks Scope and Past Project Experience Exhibit E - SCO Preliminary Civil Backgrounds
Exhibit F - Bid Addenda

Page 189 ends

Item # 13.

Section 1
Experience & Qualifications
Proposal Transmittal Letter
ATTN:

Grass Valley City Hall - Zac Quentmeyer
City of Grass Valley, Engineering Division
125 East Main Street, Grass Valley, CA 96945
Dear Zac, Bjorn and the City of Grass Valley;
Dynamic Trades Inc. has completely reviewed, understands and agrees to be bound by the requirements of the Request for Proposals and Qualifications for Design-Build Services for the Centerville Bike Park Project NO.24-08 signed by Bjorn P. Jones (PE, City Engineer) on 2/11/2026. We also acknowledge Addendums NO. 1 and NO. 2 issued via the City of Grass Valley website.

The following documents outline our comprehensive response and proposal to Design and Build the Centerville Bike Park Phase 1 from start to finish as outlined in the RFP documents.

As President at Dynamic Trades, I Noah Price have full and complete trust that we have the best team assembled to build the best bike park that will serve our community with excellence in both the design and construction as well as the long lasting finished product. As a complete and unified team we are honored and excited for this opportunity further the mission of the City of Grass Valley.

We respectfully submit our proposal,
Signature: _____________________
Date: _______02/25/2026_______
Noah Price, President
(208) 304-2762
[email protected]
1

Page 190 ends

Item # 13.

Project Team Profile
Our proposed project team is a well rounded group of individuals with a clear understanding of their role through all phases of this project. Each member of our team brings to the table, a certain set of skills that compliment each other, and a mindset that we are all working toward the same goal of going above and beyond to ensure this project is a success.

Noah Price - Project Manager
Noah will be the central point of contact for all parties and will be the team leader. Noah has enjoyed a career in construction since high school. Starting in custom homes, Noah fell in love with craftsmanship and building beautiful projects. After many years in residential construction Noah became a commercial construction superintendent for Dynamic Trades and then moved forward to become a Project Manager. He now sits on the Board and is President of Dynamic Trades. He has a proven track record of maintaining on-schedule completions of each project while monitoring the quality of craftsmanship of our Subcontractors. By establishing close working relationships with both our project management team and clients, he has become respected nationwide for his commitment to exceeding the expectations of both quality of work and time management on each project.

John Mostead - Senior Estimator
As senior estimator, John is highly skilled at compiling resources to provide accurate, hard cost estimates. His knowledge of the construction process allows him to define scopes of work and to identify potential for value engineering. John is also proficient in helping to ensure that our client’s projects are operating on schedule while monitoring the needs of both the Subcontractors and Superintendents.

Andrew Hoang - Project Engineer
As Project Engineer, Andrew plays a vital role in the success of the estimating department, coordinating subcontractor participation, and assisting estimators during both design and construction. Key roles include coordinating bids, RFI’s, and assisting estimators in passing the project to the active project team.
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Alicia Fiack - Project Coordinator
Responsible for overseeing and managing the logistical and administrative aspects of construction projects from start to finish. Key duties for Alicia include managing project submittals, scheduling, material, RFIs, subcontracts, and maintaining project documentation. She actively assists the superintendent and project manager on a daily basis with project needs.

Owen Swinney - Superintendent
Owen has been in the Construction Industry for the majority of his life. He has a take-on all attitude and is a solution oriented individual. He started his career in residential and transitioned into commercial for the past 5 years. Owen has worked on breweries, mental healthcare facilities and several other projects for Dynamic Trades. Owen provides daily onsite leadership, coordination and schedule for sub trade work as well and inspections from 3rd partied and local AHJs.

Michelle Smith - Project Accountant
Supports the project management team in the financial administration of the projects.

Responsible for managing contract documentation, invoicing, and change order processes to ensure accuracy, compliance, and timely execution. 3

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Key Project Staff
While DTI provides a complete project team to manage and ensure the project runs smoothly, we have intentionally selected key partners to that bring specific professional experience to the table, ensuring project success and top quality craftsmanship. See below for an introduction to our key subcontractors.

H Tracks USA
San Diego, CA DIR#2000016904
H Tracks is an international pump track builder/designer.

They have built over 150 pump tracks in Europe alone. H Tracks prides themselves on quality, professional grade tracks for communities to enjoy.

Project Manager: Brin Belknap
Project Superintendant: Mike Saavedra
Design Manager: Benoit Blondet
Engineer of record: Benoit Blondet
SCO Planning & Engineering, Inc.

Grass Valley, CA
SCO offers expert planning, engineering, and surveying
solutions for Sierra Foothills and mountain regions for clients including residents, utility companies, regulatory agencies and District Staff.

Design Manager: Martin Wood
Director of Civil Engineering: Jason Barnum
Hansen Bros. Enterprises
Grass Valley, CA DIR#1000000150
HBE is a residential and commercial turn key site
developer for Nevada County and surrounding areas.

Locally based in Grass Valley, HBE has the ability to
predict challenges that may arise during the initial build.

Project Superintendant: John Schies
Construction Project Manager: Jeff Hansen
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Weiss Landscaping
Nevada City, CA DIR#1000010284
Weiss Landscaping encompasses Residential Landscape
Construction, Commercial Landscape Construction,
and Commercial Landscape Maintenance to meet client
needs in Nevada County, Placer County, Yuba County,
and the Sierras. From Landscape & Irrigation Design/
Installation to value engineering, Weiss Landscaping is familiar with the land for a successful project.

Project Superintendant: Eric Martin
Construction Project Manager: Bob Zucca
Modus Manufacturing
Rough and Ready, CA DIR#2000003002
Modus Manufacturing specializes in design/engineering,
custom manufacturing and miscellaneous & structural
steel installation for commercial and public works in
Placer/Nevada County and surrounding areas.

Construction Project Manager: Riley Nelson
Engineer of record: Brandon Smith
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Experience & Reference Projects
Dynamic Trades, Inc.

The Learning Experience, Sacramento, CA
Contract Total: $3,522,332.00
Completion: 3/25/2023
Reference: Mikol Maitland, 530-302-7075
Full site development and construction of a 10,000sf daycare facility including 6,000sf playground and sports field.

Tower Theater Historical Renovation, Roseville, CA
Contract Total: $916,044.00
Completion: 10/11/2025
Reference: Dave Billington, 517-607-2451
Full design build implemented on a historical building to preserve the integrity of the original construction means and methods.

Sugar Bowl Sporthaus Renovation
Contract Total: $1,512,221.00
Completion: 11/14/2025
Reference: Chris Parker, 530-426-6705

Remodel and Interior renovation due to Fire Damage at the Sporthaus Gym and Spa at the Sugar Bowl residences. This was a very fast paced project requiring close communication with client and designers, with scope often being revised regularly.

SCO Planning & Engineering, Inc.

Loma Rica Ranch, Grass Valley, CA
Thomas Baldacci, 925-328-1000
Planning, surveying and civil design of the Loma Rica Ranch Planned Development for 234 single family homes and duplexes. This project included extensive infrastructure, roadway design, signalized intersection, paved trail network and creek crossing bridges in the Grass Valley community.

Coldstream Planned Development & Affordable Housing, Truckee, CA Provided civil engineering, planning, surveying, and entitlement work for approval of the APA award winning Coldstream Planned Development Specific Plan. Following planning 6

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approval, SCO has been instrumental in design and success of the phases 1, 2, & 3 improvements composed of utilities (water, sewer, storm drain, dry-utilities coordination) and roadway infrastructure to support mixed use, residential and affordable housing in a clustered design setting. This project includes approximately 1 mile of Class 1 Bike Trails and creek crossing bridge.

Hansen Bros. Enterprises
Loma Rica Ranch, Grass Valley, CA
Thomas Baldacci, 925-328-1000
Implementation of site work, clearing, mass grading, underground utilities and paving.

City of Grass Valley Street Rehab, Grass Valley, CA
Bjorn Jones, 530-274-4353
Rebuild city street, including relocating of underground, replace curb, gutter, sidewalk improve and repave
Weiss Landscaping
Loma Rica Ranch, Grass Valley, CA
Thomas Baldacci, 925-328-1000
Implemented large scape installation of irrigation and plant materials with extensive use of Northern California native and drought tolerant plant species.

Modus Manufacturing
Loma Rica Ranch, Grass Valley, CA
Bob Zucca, 530-913-3205
Manufactured and installed the shade structure a the Loma Rica Ranch Development.

City of Lathrop Park Improvements, Lathrop CA
Mike Malarae, 209-570-5209
Fabricated and installed 300’ of new hand railings, site features and fencing in a public park in Lathrop California.

H Tracks USA
- Built over 150 pump tracks internationally.
- See Exhibit D for complete list of project experience. 7

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Section 2
Technical Approach
Problem Statement
The Centerville Bike Park Project represents a transformative opportunity for the City of Grass Valley to create a world-class, multi-use recreational facility that serves riders of all ages and skill levels while integrating seamlessly into the surrounding park environment. Our DesignBuild team is committed to delivering a safe, durable, and aesthetically harmonious bike park that becomes a signature community destination, promoting physical fitness, outdoor recreation, and skill development.

Our approach leverages the full advantages of the Design-Build delivery method, providing a single point of responsibility for design, permitting, construction, and closeout. This integrated approach ensures streamlined communication, accelerated project delivery, cost certainty, and superior constructibility. From the earliest design concept through final construction and operations training, our team will maintain a collaborative, transparent relationship with the City representatives, stakeholders, and the community.

Community engagement is a central component of our approach. Through public meetings, interactive feedback tools, and coordination with City staff, we will ensure the bike park meets the needs of local users, reflects community values, and generates broad public support. In addition, our team will provide comprehensive project management, construction oversight, quality assurance, and documentation, including As-Built drawings and operations manuals, ensuring a seamless transition to City operations.

Our solution addresses key project challenges including balancing aesthetic and functional design, managing environmental sensitivity, and ensuring multi-user safety through innovative design strategies, careful material selection, and proven construction practices with trusted subcontractors. The resulting facility will not only meet the City’s immediate recreational needs but also serve as a lasting legacy for the Grass Valley community, offering a signature experience that encourages active lifestyles, skill development, and inclusive outdoor recreation.
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Our Design-Build team brings the expertise, experience, and vision necessary to deliver a highquality, sustainable, and community-focused bike park that will become a valued and enduring amenity for Grass Valley residents and visitors.

Key Project Challenges
The Design-Build Team recognizes several potential challenges that must be diligently addressed:
• Balancing Durability with Aesthetic Integration: The facility must offer high-performance riding surfaces while blending into the natural surroundings. • Environmental Sensitivity and Drainage: Proper water management is essential to avoid track degradation, sediment accumulation, and maintenance issues. • Multi-User Safety: Designing for riders of varied ages and abilities requires thoughtful separation of flows, predictable lines, visibility, and risk mitigation. • Budget Management: Delivering a signature community amenity within the contract GMP requires efficient design, material selection, schedule control and creative collaboration between all stakeholders
• Community Expectations: Incorporating public input while maintaining project feasibility, schedule, and design integrity.
• Year-Round Durability: Ensuring materials, slopes, and surface transitions withstand seasonal conditions and intensive use.
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Scope of Work
Dynamic Trades Inc. Acknowledges Addendum NO. 1 issued for this RFP, limiting the SOW to the asphalt pump track area and asphalt path immediately surrounding the track. Below this, you will find the Phase 1 Scope of Work capturing the addendum.

Following the Phase 1 Scope of Work, Dynamic Trades proposes a complete project. Dynamic Trades believes it is in the City of Grass Valley’s best interest to complete the project as outlined in our add alternate. This will create better value in construction and will more efficiently utilize design and planning resources.

In our sealed proposal, you will find a Schedule of Values that aligns with the limited Phase 1 Scope of Work per Addendum NO. 1 as well as the DTI proposed add alternate for a complete project.

Phase 1 Scope of work
Division 01 - General Requirements
Architectural and Engineering Services
Civil Design
• Provide Civil design drawings which incorporate the following:
• Topographic survey utilizing record maps, deeds and base map previously prepared by SCO.
• Includes a Biological Resources Assessment Technical Report and preparation of the records search/Cultural Sensitivity Report.
• Schematic Design Drawings (30% set)
• Identify existing utilities, wet and dry utility service connections with local municipality, preliminary grading design and coordination with the design team and City of Grass Valley.
• Coordinate with overall design team to create and draft “overall schematic site plan” to include bike track, perimeter 6 ft. wide asphalt trail. • Coordinate with Design Team and City of Grass Valley to get feedback, input and indicate options based upon layout. Revise concept plans as necessary. • Prepare preliminary quantities of civil engineering/site components. • Design Development Drawings (90% set)
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• Incorporation of design comments from the design team, City of Grass Valley and agency review comments.
• Review and incorporate design team comments, City of Grass Valley comments and agency review comments.
• Expand civil schematic site plan to full civil design set including (cover sheet, construction notes, demo/topographic, water pollution prevention plan, overall grading and drainage plan, blow-ups and construction details.
• Refine Grading & Drainage Plan and coordinate with design team. Grading to have detailed finish grade contours, spot elevations and earthwork quantities. Special attention will be given to minimizing slopes, prevention of erosion and ease of constructibility, access and overall aesthetics of the completed project.
• Incorporate recommendations/notes from Geotechnical report, if available. • Coordinate with design team for ideal access and movements of pedestrians and bicyclists to restrooms, bridge crossing and the bike track, taking consideration of future phases for ease of future expansion and completion of the park.
• Prepare Drainage Report of the site with both pre-post analysis for mitigating the required storm events and water quality in conformance with City of Grass Valley MS-4 drainage treatment requirements.
• Refine stormwater treatment areas to meet requirements, ease of maintenance, efficiency and long-term resilience of the facilities.
• Submit to Nevada Irrigation District and City of Grass Valley as necessary for respective review of proposed civil drawings.
• Construction Drawings (100% Set)
• Further refine 90% set with additional blow-ups or detailed grading, or drainage areas. • Address and integrate City of Grass Valley, NID and design team comments into overall Civil Set. Resubmit and process through to approval/permit issuance. • Final coordination with design team for finalization of construction civil set. • Coordinate the preparation of Storm Water Pollution Prevention Plan (SWPPP) to obtain a WDID # from State Regional Water Quality Control Board. Refine Water Pollution Prevention plan to match final drawings to be included in SWPPP document.

Testing and Inspecting Services
• Provide special inspections for compaction rates for earthwork operations. 11

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Quality Requirements
• Provision of temporary water meter to provide temporary for dust mitigation and construction means and methods.
• Provide generators and fuel for temporary power for the duration of the project.

Temporary Fencing
• Provide and install temporary screened fencing to secure the site during the course of construction.

Sanitary Facilities
• Provide temporary sanitation facilities for the duration of the project.

Construction Waste Management & Disposal
• Dumpster and disposal for construction debris throughout duration of project.

Performance Requirements
• Provide equipment to maneuver and locate project specific material and accessories.

Division 02 - Existing Conditions
Surveying
• Provide construction staking for two vertical benchmark locations, for key grade break and angle points for the perimeter trail surrounding the bike track.

Division 13 - Special Construction
Athletic and Recreational Special Construction
• Provide design and construction of a 8,180 SF asphalt riding surface pump track comparable to Section 4 Exhibit D attached below.
• Provide and install geotextile fabric between native soils and aggregate base for stabilization. • Provide and install compacted aggregate base for all elevation changes in the pump track. • Provide and install 3” asphalt layer for the 8,180 SF rideable surface. • Provide and install 8,000 SF of hydroseeding with a seed mixed suited for the local climate over all embankment areas.

Division 31 - Earthwork
Grading
• Provide labor and equipment for clearing and grubbing • Provide labor and equipment to import engineered fill for the pump track. 12

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• Provide labor and equipment for rough grading of the pump track. • Provide labor and equipment for finish grading of the pump track and 6’ pathway surrounding the pump track.

Erosion and Sedimentation Controls
• Provide and install straw wattles and silt fencing as needed per developed Water Pollution Control Plan by the civil engineer.
• This proposal does not include a SWPPP plan since this project is under the threshold of disturbing more than 1 acre of land.

Division 32 - Exterior Improvements
Asphalt Paving
• Provide and install 2” of HMA pavement over 6” of class II aggregate base for the proposed 6’ pathway surrounding the pump track.

Site Furnishings
• Provide and install 3 park benches at the pump track location that match the current design of the benches installed at the adjacent Loma Rica property. • Provide and install 3 waste receptacles that are vandal resistant.

Irrigation
• Provide and install irrigation sleeving as needed for irrigation within the limits of construction set by Section 4 Exhibit C.
• Provide and install irrigation sleeving stub ups for continuation by others for phase 2 of the project.
• Provide and install 500 LF of mainline irrigation piping. • Mainline piping will connect to existing 1-1/4” irrigation line previously stubbed up from adjacent Loma Rica Park Development.
• Provide and install 2,550 LF of lateral irrigation line. • Provide and install 625 LF of irrigation wire.
• Irrigation wire will connect to existing 3/4” conduit with control wire stubbed up from adjacent Loma Rica Park Development.
• Provide and install 5 irrigation valves.
• Provide and install 1 quick connects.
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Planting
• Provide and install (15) 15 gallon trees.
• Provide and install (53) 5 gallon shrubs.
• Provide and install (89) 1 gallon plants.
• Provide and install 8,000 SF of hydro seeding for the pump track embankments denoted above.
• Provide and install 100 yards of native bark mulch.

Exclusions
• Permits and plan check fees.
• Testing, handling, or removal of hazardous materials. • Special or extended warranties that cannot be provided by supplier, manufacturer, and subcontractor.
• Builders’ Risk Insurance.
• Any development or city impact fees.
• Utility company meters, permits and fees.
• Onsite security.
• Hard rock digging or removal of boulders etc.
• Provision of a geotechnical report for civil improvements. • Retention ponds, infiltration basins and underground drainage chambers. • Dewatering and moisture conditioning after inclement weather. • Any work outside of the limits of work set fourth per Section 4 Exhibit C. • Modifications to the existing bridge or existing asphalt path that are on property. • Provision of a bid bond.

DTI Proposed Scope of Work
Division 01 - General Requirements
Architectural and Engineering Services
Civil Design
• Provide Civil design drawings which incorporate the following:
• Topographic survey utilizing record maps, deeds and base map previously prepared by SCO.
• Includes a Biological Resources Assessment Technical Report and preparation of the records search/Cultural Sensitivity Report.
• Schematic Design Drawings (30% set)
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• Identify existing utilities, wet and dry utility service connections with local municipality, preliminary grading design and coordination with the design team and City of Grass Valley.
• Identify existing utilities (P.G.&E. and N.I.D.) to potentially service the site. • Layout and design connection for water service from NID to service the restroom, drinking fountain and landscape facilities onsite.
• Coordinate with project landscape architect to identify appropriate backflow device and point of connection.
• Coordinate with overall design team to create and draft “overall schematic site plan” to include bike track, perimeter 6 ft. wide asphalt trail, parking lot, restrooms and driveway approach/connection to Centerville Road.
• Confirm striping for ADA, standard, or compact stalls. Identify signage locations. • Identify curb, parking blocks, dike and drainage conveyance hardscape and different surfacing types. Identify Path of travel from ADA spaces to the buildings, trailheads. • Perform preliminary grading design to identify key slope criteria for access and walkways, finish floor elevations, necessary clearing limits, identify drainage treatment and water quality areas and approximate sizing for schematic purposes. • Identify main utilities, their connection points and routing to service the project: Water, Sewage Disposal, Electric.
• Coordinate with Design Team and City of Grass Valley to get feedback, input and indicate options based upon layout. Revise concept plans as necessary. • Prepare preliminary quantities of civil engineering/site components. • Design Development Drawings (90% set)
• Incorporation of design comments from the design team, City of Grass Valley and agency review comments.
• Review and incorporate design team comments, City of Grass Valley comments and agency review comments.
• Expand civil schematic site plan to full civil design set including (cover sheet, construction notes, demo/topographic, water pollution prevention plan, overall grading and drainage plan, overall utilities plan, blow-ups and construction details. • Refine Grading & Drainage Plan and coordinate with design team. Grading to have detailed finish grade contours, spot elevations and earthwork quantities. Special attention will be given to minimizing slopes, prevention of erosion and ease of constructibility, access and overall aesthetics of the completed project.
• Incorporate recommendations/notes from Geotechnical report, if available. 15

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• Coordinate with design team for ideal access and movements of pedestrians and bicyclists to restrooms, bridge crossing and the bike track, taking consideration of future phases for ease of future expansion and completion of the park.
• Prepare Drainage Report of the site with both pre-post analysis for mitigating the required storm events and water quality in conformance with City of Grass Valley MS-4 drainage treatment requirements.
• Refine stormwater treatment areas to meet requirements, ease of maintenance, efficiency and long-term resilience of the facilities.
• Detail connection to NID water main in Centerville Road and design installation of water service for both restroom and landscape facilities. Coordinate with landscape consultant for backflow prevention device location.
• Submit to Nevada Irrigation District, City of Grass Valley and P.G.&E. as necessary for respective review of proposed civil drawings.
• Construction Drawings (100% Set)
• Further refine 90% set with additional blow-ups of ADA, or detailed grading, or drainage areas.
• Address and integrate City of Grass Valley, NID and design team comments into overall Civil Set. Resubmit and process through to approval/permit issuance. • Final coordination with design team for finalization of construction civil set. • Coordinate the preparation of Storm Water Pollution Prevention Plan (SWPPP) to obtain a WDID # from State Regional Water Quality Control Board. Refine Water Pollution Prevention plan to match final drawings to be included in SWPPP document.

Structural Design
• Full structural plans, details, and calculations for permit submittal which include:
• Foundation drawings to support new loading.
• Design of CMU walls including required structural detailing of connections and anchorage. • Design of structural roof assembly.
• Response to all plan checker comments and corrections to plans and/or calculations.

Electrical and Plumbing Design
• Electrical/lighting design suitable for permitting, including photometrics, outdoor lighting design, and power/lighting to restrooms.
• Plumbing design for the restrooms, suitable for permitting. • Title 24 Energy Calculations and Reports as required for the project. • Response to all plan checker comments and corrections to plans and/or calculations. 16

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Testing and Inspecting Services
• Provide special inspection for tensile strength of the restroom foundation. • Provide special inspection for grout filling of CMU walls. • Provide special inspection for welding of structural steel and roof decking. • Provide special inspections for compaction rates for earthwork operations.

Temporary Fencing
• Provide and install temporary screened fencing to secure the site during the course of construction.

Sanitary Facilities
• Provide temporary sanitation facilities for the duration of the project.

Construction Waste Management & Disposal
• Dumpster and disposal for construction debris throughout duration of project.

Performance Requirements
• Provide equipment to maneuver and locate project specific material and accessories.

Division 02 - Existing Conditions
Surveying
• Provide construction staking for two vertical benchmark locations, for key grade break and angle points for the parking lot improvements, proposed restroom facility structure, perimeter trail surrounding the bike track and for the ramp and ADA access to the restroom facility structure.

Division 03 - Concrete
Structural Concrete
• Provide and install 6” slab on grade with perimeter footings to support the load of the CMU restroom facility structure.
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Division 04 - Masonry
Concrete Unit Masonry
• Provide and install 8x8x16 split faced CMU construction up to 7’-4”’ AFF for the perimeter walls of the restroom facility structure.
• CMU construction will be grout filled and reinforced with rebar as calculated per structural drawings.

Division 05 - Metals
Structural Steel Framing
• Provide and install a structural roof assembly for the restrooms with the following:
• Structural steel tubing to frame a gable style roof system with a 4/12 pitch. • Intermediate support spans to support the 26 Gauge standing seam metal roof panels. • Fascia will be from from 16 Gauge galvanized steel.
• Vents will be fabricated from 3/16” stainless steel steel woven wire mesh.

Division 08 - Openings
Doors and Frames
• Provide and install 3 welded door frames with exterior hollow metal doors. • Provide locking hardware with door closer.

Division 09 - Finishes
Painting
• Provide 1 coat of primer and 2 coats of exterior finish paint for the three new doors. • Provide 1 coat of primer and 2 coats of anti graffiti paint on the interior of the restrooms.

Division 10 - Specialties
Signage
• Provide and install ADA compliant signage for the restrooms. • Provide and install signage for facility rules, safety information for the pump track.

Toilet, Bath and Laundry Accessories
• Provide and install three grab bars, one mirror, one manual paper towel dispenser, one dual roll toilet tissue dispenser and one baby changing station in each single stall restroom.

Two restrooms in total.
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Division 22 - Plumbing
Common Work Results for Plumbing
• Provide and install the following for a complete restroom facility:
• Two steel wall mounted water closets with cold water service piping. • Two steel wall mounted lavatories with hot and cold water service piping. • Two floor drains with trap primers.
• One high/lo drinking fountain section in the alcove between restrooms. • One steel utility sink in the utility room.
• One 10 gallon electric water heater to provide hot water to the lavatories and utility sink. • All hot, cold and sewer piping will be surface mounted in the utility room as applicable for servicing purposes.

Division 26 - Electrical
Common Work Results for Electrical
• Provide and install the following:
• Electrical Service
• Installation of a new 200A meter–main on the restroom building. • Grounding, bonding, labeling, and terminations per code. • Restroom Interior Lighting
• (1) LED fixture and control in men's restroom.
• (1) LED fixture and control in women's restroom.
• Exterior Building Lighting
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• Installation of approximately 3–4 wall-mounted LED fixtures around the restroom structure.
• Water Heater Circuit
• Dedicated 30–40A circuit to the water heater.
• Parking Lot Lighting System
• Installation of a timer-controlled circuit feeding five (5) pole lights in the parking area. • Trenching from restroom building to pole locations (~150’). • Construction of five (5) concrete pole bases including excavation, rebar/bolt cages, conduit stubs, forming, and concrete.
• Setting of five (5) steel poles with LED heads, wiring, terminations, and commissioning.

Division 31 - Earthwork
Grading
• Provide labor and equipment for clearing and grubbing • Provide labor and equipment to import engineered fill for the parking lot and pump track. • Provide labor and equipment for rough grading of the parking lot and pump track. • Provide labor and equipment for finish grading of the 10’ asphalt pathway connecting to the existing bridge, parking lot, pump track and 6’ pathway surrounding the pump track.

Division 32 - Exterior Improvements
Asphalt Paving
• Provide and install 3” of HMA pavement over 6” of class II aggregate base for the proposed parking lot.
• Parking lot HMA asphalt will connect directly with the Centerville Road asphalt road system.
• The transition area for the adjoining pavement sections will be saw cut to ensure a smooth transitions between existing and new HMA paving.
• Provide and install 2” of HMA pavement over 6” of class II aggregate base for the proposed 6’ pathway surrounding the pump track.
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• Provide and install 2” of HMA pavement over 6” of class II aggregate base for the proposed 10’ pathway from walkway entrance south of the parking lot to the existing bridge.

Site Concrete
• Provide and install 310 SF of concrete sidewalk from the parking lot to the new restroom location.
• Concrete sidewalk will be 4” PCC with wire mesh reinforcement. • No curbing for the parking lot is included in this proposal.

Paving Specialties
• Provide and install parking lot striping for 2 ADA stalls and approximately 20 standard parking stalls.
• Provide and install wheel stops for all parking stalls. • Provide and install parking stall signage for ADA stalls.

Irrigation
• Provide and install irrigation sleeving as needed for irrigation within the limits of construction set by Section 4 Exhibit C.
• Provide and install irrigation sleeving stub ups for continuation by others for phase 2 of the project.
• Provide and install 600 LF of mainline irrigation piping. • Mainline piping will connect to existing 1-1/4” irrigation line previously stubbed up from adjacent Loma Rica Park Development.
• Provide and install 3,000 LF of lateral irrigation line. • Provide and install 750 LF of irrigation wire.
• Irrigation wire will connect to existing 3/4” conduit with control wire stubbed up from adjacent Loma Rica Park Development.
• Provide and install 6 irrigation valves.
• Provide and install 2 quick connects.
• Provide and install irrigation controller, if needed, to service phase 2 continuation from new NID water service provided by others.
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Planting
• Provide and install (22) 15 gallon trees.
• Provide and install (53) 5 gallon shrubs.
• Provide and install (110) 1 gallon plants.
• Provide and install 11,840 SF of hydro seeding for the pump track embankments denoted above.
• Provide and install 140 yards of native bark mulch.

Division 33 - Utilities
Water Utilities
• Provide and install 125 LF of 1” water service from the water meter (water meter provided by NID).

Sanitary Sewage Utilities
• Provide and install 150 LF of 4” sewer service to existing manhole with an inside drop.

Strom Drainage Utilities
• Provide and install 400 LF of 12” HDPE storm drain piping. • Provide and install 4 drain inlets.

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Project Management & Partnering
Dynamic Trades, Inc. – General Contractor
Our project management approach for the City of Grass Valley Bike Park Project is centered on clear communication, proactive coordination, and a collaborative partnering philosophy that aligns with the City’s expectations. We understand that this project requires not only technical expertise, but a contractor capable of working seamlessly with City staff to deliver a community asset that is safe, durable, and thoughtfully designed.

Project Management Approach
Our Project Manager, Noah Price, will oversee all project phases—scope management, scheduling, budgeting, submittals, and daily administration. Noah will serve as the primary point of contact for the City, ensuring consistent communication and alignment throughout the life of the project.

A key responsibility of our management team is facilitating the development of final designs in partnership with the City. We will incorporate City input, secure approvals, and ensure that all design decisions support constructibility, safety, and the long-term success of the bike park.

Team Assembly & Partnering Philosophy
The City has emphasized the importance of selecting a contractor who is both highly capable and compatible. Our team structure reflects this priority.

Key Personnel:
• Noah Price – Project Manager
• John Mostead – Sr. Estimator
• Alicia Fiack – Project Coordinator
• Owen Swinney – Project Superintendent
Subcontractors:
• SCO Planning & Engineering, Inc. – Engineering & Surveying • Hansen Bros. Enterprises – Sitework (Earthwork, Concrete, Asphalt) • H Tracks USA – Pump Track Designer/Builder
• Weiss Landscaping – Landscaping Contractor
• Modus Manufacturing – Steel Fabrication
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To cultivate a strong partnering environment, we will:
• Conduct regular partnering and alignment meetings
• Establish transparent communication channels
• Share schedule, cost, and procurement updates openly
• Encourage joint problem-solving and responsiveness
• Maintain a unified commitment to safety, quality, and project goals Our firm is built on the belief that great projects are delivered through strong relationships—and we will carry that same ethos into our work with the City of Grass Valley.

City Collaboration & Involvement
City participation is essential to project success. We will collaborate with City staff throughout:
• Design and design refinement
• Construction planning and sequencing
• Active construction activities
• Testing, inspection, and commissioning
We will provide routine progress reports, milestone reviews, and construction updates, ensuring the City has meaningful input and full visibility from start through completion. While relational communication and reporting will be at the center of our approach to the project DTI while also utilize construction software such as Smartsheets and Procore to maintain accuracy, organization and access to all project information.
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Project Approach
Dynamic Trades Inc. is committed to delivering a collaborative, transparent, and technically sound design-build process that brings the City’s vision to life while ensuring constructibility, long-term performance, and public safety. We believe that our highly experienced local partners—including SCO (Planner/Designer), Hansen Bros (Civil Engineering/Contractor), Weiss Landscaping, and Modus Manufacturing— we will bring familiarity and understanding to the City of Grass Valley. We also believe that the best quality pump track should delivered to Grass Valley. Through combining our local experts with international talent in H Tracks (Pump Track Builder) we will provide an integrated approach to completing this project and delivering a world class experience to our community.

1. DESIGN APPROACH
Taking Existing Concepts to Final Design
SCO will lead the design effort, building upon the City’s existing conceptual documents and refining them through a collaborative and iterative process. Early workshops will be held with City staff to confirm program intent, site constraints, and operational needs. Dynamic Trades Inc. will facilitate structured design reviews at 30%, 60%, and 90% design milestones, ensuring alignment with stakeholder expectations, permitting requirements, and long-term maintainability.

Design Firm Involvement During Construction, Testing & Startup SCO and Htracks Designers will maintain continuous engagement throughout construction.

Their role will include:
• Field verification and responsiveness to RFIs
• Oversight on critical installations, tolerances, and performance-based elements (including pump track geometry)
• Participation in quality checks, punch walks, and performance testing • Support for commissioning, including documentation and training for City staff This ensures design intent is maintained and the facility functions exactly as envisioned.

Sequencing & Coordination of Design, Construction, Testing, and Training Dynamic Trades Inc. will implement a phased and overlapping workflow that maintains momentum while protecting quality:
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• Design Finalization & Early Procurement
• DTI will perform early integration of Modus Manufacturing, Weiss Landscaping and H Tracks to finalize materials and long-lead landscape elements. • DTI will manage and lead Pre-construction coordination among all partners to ensure seamless construction.
• Pump Track Design and Construction
• H Tracks USA will integrate immediately after civil design preparation and then mirror the same sequence in construction once the site is prepared for their installation. H Tracks ensuring proper grading, sub-base preparation, and drainage. • Testing, Commissioning & Staff Training
• DTI will lead joint participation from SCO, HBE, Modus, Weiss and H Tracks USA, to achieve final acceptance of the project.
• While H tracks deliver training sessions for smooth operation of the highlight of the park in the pump track, all partners will provide testing, training and warranties for all elements of the completed project.

Integration of Design & Construction Organization
Dynamic Trades Inc. will lead weekly design-build coordination meetings from the date of initial notice to proceed and will continue through till final acceptance of the project is issued. These will include SCO, all subcontractors, and City representatives. Topics will include:
• Constructibility reviews
• Value engineering opportunities
• Cost and schedule updates
• Red flag identification/mitigation
• Field condition adjustments
Meetings will be held with a mixed (in person/ conference call in) attendance policy to ensure that communication and progress are continual. This approach to weekly meetings allow for ease of access, accountability, and trackable reporting on the contents of each meeting.

Dynamic Trades will utilize Procore Technology to maintain organize and project information including but not limited to:
• Design Conceptual Documents and Construction Drawings as they progress • Weekly Meeting Minutes
• Requests for information both internally between partners and to the City Of Grass Valley • Submittals and Specifications
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• Daily Logs of construction progress and site photos
• Design and Construction Schedule
This integrated structure ensures decisions are made holistically and proactively.

2. QUALITY MANAGEMENT
Overall Quality Approach
Dynamic Trades Inc. will implement a project-specific Quality Management Plan emphasizing:
• Alignment with design intent
• Material and workmanship standards
• Continuous field inspections
• Subcontractor accountability
• Documentation and transparent communication with the City Quality will be embedded into every phase—from pre-construction coordination through postcompletion review.

Staffing & Resource Commitment
Dynamic Trades and its partners are fully prepared and able to commit the appropriate resources and staff to this project. This project is of the proper size for each partner that it will neither absorb all of each contractors resources or impact resources so little that it doesn’t receive the attention it deserves. This allows for each partner to bring its resources and staff to the table as an incredible asset to the project.

While the assigned staff and resources from Dynamic Trades are described earlier in this proposal some of the key dedicated staff are listed
• Project Manager – Primary point of contact and is responsible for the project as a whole.

He lives in the City of Grass Valley and will attend meetings in person and visit the site while under construction multiple times per week and maintain daily responses, delegation and leadership from project award to completion.
• Superintendent – Our Superintendent Owen Swinney will be onsite everyday and lead the tradesman crews through scheduling, inspections, quality control and safety. While under active construction this project will be his only project and his sole focus. Owen lives 10 minutes from the project location.
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• Project Coordinator – Alicia is vital to the project through Documentation control, RFI/ submittal management, quality tracking, schedule assistance and meeting coordination.

Each subcontractor provides discipline-specific supervisors and skilled labor to maintain consistent quality, performance and production across all scopes. Each contractor has confirmed availability for staff and resources for the entire project duration.

Understanding of Design Change Process
Dynamic Trades Inc. has much experience with the fluid nature of design-build delivery. We utilize a structured process where:
• Potential changes are evaluated for technical impact, cost, schedule, and user experience • SCO provides design validation
• The City is presented with clear options before decisions are made • All changes are documented through formal submittal and approval workflows Procedures for Identifying Potential Causes of Unacceptable Work Our team utilizes a combination of proactive measures, including:
• Pre-activity conferences with subcontractors
• Daily quality inspections by the Superintendent
• Third-party testing and verification where applicable • Checklists tied to each major element of work (civil, pump track, fabrications, landscaping) • Immediate correction protocols for any variances

3. PROJECT SAFETY
Dynamic Trades Inc. maintains a zero-incident safety culture and will implement a comprehensive Site-Specific Safety Plan (SSSP). Safety protocols will address:
• Worker protection (PPE, hazard communication, training) • Public safety, especially in community-accessible areas • Clear site boundaries, signage, and controlled access points • Daily tailgate meetings and weekly safety audits
• Coordination with City staff and consultants working near or visiting the site • Emergency response planning
All subcontractors, including H Tracks USA, Hansen Bros, Weiss Landscaping, and Modus Manufacturing, will comply with Dynamic Trades’ safety standards and OSHA requirements. 28

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Project Schedule
Dynamic Trades uses Smartsheets to manage the design and the construction schedule.

Procore will be a central point of communication future activities as well as tracking progress.

See Section 4, Exhibit C for Full Schedule and Gantt View.

Drawings & Diagrams
See Section 4 Exhibits for drawings and diagrams.
29 Centerville Bike Park Duration Start Finish
Project Timeline 148d 03/10/26 10/17/26
Key Milestones 134d 03/10/26 09/17/26
Award of Contract 0 03/10/26 03/10/26
City Issues Notice to Proceed 0 03/24/26 03/24/26
City Kick Off Meeting/ Pre-Con Conference 0 03/31/26 03/31/26 Design Complete 0 06/02/26 06/02/26
Onsite Start date 0 06/30/26 06/30/26
Substantial Completion 0 09/04/26 09/04/26
Final Acceptance 0 09/16/26 09/16/26
Park Open to Public 0 09/17/26 09/17/26

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Section 3
Proposal
Schedule of Values
See below for outline of Schedule of Values for reference only for Phase 1. See Sealed Proposal base Schedule of Values and DTI Proposed SOW Schedule of Values. 30 ITEM # DIVISION DESCRIPTION OF WORK SCHEDULED
VALUE
1 Division 1 Onsite Supervision
2 Division 1 Architectural and Engineering Services
3 Division 1 Testing & Inspecting
4 Division 1 Temp Utilities
5 Division 1 Temp Facilities
6 Division 1 Field Office
7 Division 1 Construction Waste Management and Removal
8 Division 1 Equipment Rental
9 Division 1 Temp Labor
10 Division 1 Final Clean-up/Site Clean-up
11 Division 2 Surveying
12 Division 13 Athletic and Recreational Special Construction 13 Division 31 Earthwork and Grading
14 Division 31 Erosion and Sedimentation Controls
15 Division 32 Asphalt Paving
16 Division 32 Site Furnishings
17 Division 32 Landscape and Irrigation
18 Division 33 Strom Drainage Utilities

SUBTOTAL MARKED UP COST OF WORK
19 Other Insurance and Performance Bond

SUBTOTAL COST OF WORK
20 Other General Conditions Cost - (AIA GMP Exhibit E)
21 Other Contingency 10%
22 Other Contractor’s Fee 6%
TOTALS: Gross Max Price

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Section 4
Exhibits
Exhibit A: General Information
Dynamic Trades, Inc and all of its subcontractors are in possession of all required licenses, registrations, and credentials in good standing that are required to design and construct the project.

Dynamic Trades, Inc. holds a current General A & B License.

CA License # 874896
DIR #1000055439
Dynamic Trades, Inc. confirms we have the capacity to obtain all required payment and performance bonding, liability insurance, and errors and omissions insurance, as well as a financial statement demonstrating to the city’s satisfaction that the design-build entity has the capacity to complete the project.
• Financial statement and a current COI can be provided upon request. • A bid bond was obtained, but was not included in our proposal due to RFI response.

Dynamic Trades, Inc. has not had a surety company finish work on any project within the past five years.

Dynamic Trades, Inc. has not been involved in any of the following actions:
• Civil or criminal violations of the Occupational Safety and Health Act against any member of the design-build entity;
• Civil or criminal violations of the Contractors' State License Law against any member of the design-build entity;
• Any conviction of any member of the design-build entity of submitting a false or fraudulent claim to a public agency;
• Civil or criminal violations of federal or state law governing the payment of wages, benefits, or personal income tax withholding, or of Federal Insurance Contributions Act (FICA) withholding requirements, state disability insurance withholding or unemployment insurance payment requirements against any member of the design-build entity. For purposes of this section, only violations by a design-build entity member as an employer shall be deemed applicable, unless it is shown that the design-build entity member, in his or her capacity as an 31

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employer, had knowledge of a subcontractor’s or employee's violations or failed to comply with the conditions set forth in Section 1775(b) of the State Labor Code. • Civil or criminal violations of federal or state law against any design-build entity member governing equal opportunity employment, contracting or subcontracting. • Any construction or design claim or litigation totaling more than fifty thousand dollars pending or settled against any member of the design-build entity over the last five years; • Any debarment, disqualification or removal from a federal, state, or local government public works project.

Dynamic Trades, Inc. confirms we will comply with all other provisions of law applicable to the project. The declaration shall state that reasonable diligence has been used in its preparation and that it is true and complete to the best of the signer's knowledge. 32

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Exhibit B: Schedules
Grass Valley Centerville Phase 1 Duration Start Finish
Project Timeline 148d 03/10/26 10/07/26
Key Milestones 134d 03/10/26 09/17/26
Award of Contract 0 03/10/26 03/10/26
City Issues Notice to Proceed 0 03/24/26 03/24/26
City Kick Off Meeting/ Pre-Con Conference 0 03/31/26 03/31/26 Design Complete 0 06/02/26 06/02/26
Onsite Start date 0 06/30/26 06/30/26
Substantial Completion 0 09/04/26 09/04/26
Final Acceptance 0 09/16/26 09/16/26
Park Open to Public 0 09/17/26 09/17/26
Pre-construction / Design 59d 03/31/26 06/22/26
Prepare 30% Design Drawings 10d 03/31/26 04/13/26
Facilitate Public Outreach via Meeting #1 (Youth) 10d 04/14/26 04/27/26 Facilitate Public Outreach via Meeting #1 (Families and Adults) 10d 04/14/26 04/27/26 Facilitate Public Outreach via Social Media/Internet 10d 04/14/26 04/27/26 Complete City Review and Designation of Required Surveys, Studies and Reports 5d 04/14/26 04/20/26
Complete Archeology, Biology, Enviro as necessary 10d 04/21/26 05/04/26 Prepare 90% Design Drawings 15d 04/28/26 05/18/26
City and Stakeholder Review 5d 05/19/26 05/26/26
Prepare 100% Construction Documents 5d 05/27/26 06/02/26 Submit for Appropriate Permits (Building/Civil/Landscape) 3d 06/03/26 06/05/26 Permit Submission Comments 4d 06/08/26 06/11/26
Permit Submission Repsonse and Resubmission 4d 06/12/26 06/17/26 Permit Approval and Issuance for Construction 3d 06/18/26 06/22/26 Division 1 - General Requirements 54d 06/30/26 09/16/26 Site Supervision 54d 06/30/26 09/16/26
Site Fencing 54d 06/30/26 09/16/26
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Field Office 54d 06/30/26 09/16/26
Temp Sanitary Facilities 54d 06/30/26 09/16/26
Construction Dumpster/ Site Equipment as needed 54d 06/30/26 09/16/26 Division 2 - Existing Conditions 43d 06/30/26 08/31/26
Surveys and Staking #1 2d 06/30/26 07/01/26
Surveys and Staking #2 2d 08/28/26 08/31/26
Division 13 - Special Construction / PUMP TRACK 26d 07/28/26 09/01/26 Initial Layout and Base Shaping 10d 07/28/26 08/10/26
Testing and Track Confirmation 3d 08/11/26 08/13/26
Asphalt Install 10d 08/14/26 08/27/26
Wall Ride Install 2d 08/28/26 08/31/26
Track Striping 1d 09/01/26 09/01/26
Division 31 - Earthwork 16d 07/02/26 07/27/26
SWPPP Install 1d 07/02/26 07/02/26
Clearing and Grubbing 1w 07/07/26 07/13/26
Rough Grading for Pump Track 2w 07/14/26 07/27/26
Division 32 - Exterior Improvements 29d 07/28/26 09/04/26 Asphalt Path Ways 5d 08/21/26 08/27/26
Install Irrigation 2w 07/28/26 08/10/26
Lanscape Install 5d 08/28/26 09/03/26
Site Benches and Accessories 1d 09/04/26 09/04/26
Project Close Out 22d 09/08/26 10/07/26
All Trade Punchlist 7d 09/08/26 09/16/26
Permit Final Inspections 7d 09/08/26 09/16/26
Submit As-Builts 15d 09/17/26 10/07/26
Prepare Final Close Out Paperwork Files 15d 09/17/26 10/07/26 Final Invoicing 15d 09/17/26 10/07/26
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DTI Proposed Scope of Work (Add Alternate) Duration Start Finish Project Timeline 175d 03/10/26 11/13/26
Key Milestones 161d 03/10/26 10/26/26
Award of Contract 0 03/10/26 03/10/26
City Issues Notice to Proceed 0 03/24/26 03/24/26
City Kick Off Meeting/ Pre-Con Conference 0 03/31/26 03/31/26 Design Complete 0 06/09/26 06/09/26
Onsite Start date 0 07/23/26 07/23/26
Substantial Completion 0 10/14/26 10/14/26
Final Acceptance 0 10/23/26 10/23/26
Park Open to Public 0 10/26/26 10/26/26
Pre-construction / Design 74d 03/31/26 07/15/26
Prepare 30% Design Drawings 10d 03/31/26 04/13/26
Facilitate Public Outreach via Meeting #1 (Youth) 10d 04/14/26 04/27/26 Facilitate Public Outreach via Meeting #1 (Families and Adults) 10d 04/14/26 04/27/26 Facilitate Public Outreach via Social Media/Internet 10d 04/14/26 04/27/26 Complete City Review and Designation of Required Surveys, Studies and Reports 5d 04/14/26 04/20/26
Complete Archeology, Biology, Enviro as necessary 10d 04/21/26 05/04/26 Prepare 90% Design Drawings 15d 04/28/26 05/18/26
City and Stakeholder Review 10d 05/19/26 06/02/26
Prepare 100% Construction Documents 5d 06/03/26 06/09/26 Submit for Appropriate Permits (Building/Civil/Landscape) 3d 06/10/26 06/12/26 Permit Submission Comments 10d 06/15/26 06/26/26
Permit Submission Repsonse and Resubmission 5d 06/29/26 07/07/26 Permit Approval and Issuance for Construction 6d 07/08/26 07/15/26 Division 1 - General Requirements 67d 07/23/26 10/26/26 Site Supervision 67d 07/23/26 10/26/26
Site Fencing 67d 07/23/26 10/26/26
Field Office 67d 07/23/26 10/26/26
Temp Sanitary Facilities 67d 07/23/26 10/26/26
Construction Dumpster/ Site Equipment as needed 67d 07/23/26 10/26/26 35

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Division 2 - Existing Conditions 43d 07/23/26 09/22/26
Surveys and Staking #1 2d 07/23/26 07/24/26
Surveys and Staking #2 2d 09/21/26 09/22/26
Division 3 - Structural Concrete 11d 08/25/26 09/09/26
Dig Footings for Bathrooms 2d 08/25/26 08/26/26
Form Footings 2d 08/27/26 08/28/26
Pour Footings/Slab 2d 09/08/26 09/09/26
Division 4 - Masonry 12d 09/10/26 09/25/26
Install CMU for Bathrooms 10d 09/10/26 09/23/26
Grout Fill CMU 2d 09/24/26 09/25/26
Division 5 - Metals 7d 09/28/26 10/06/26
Install Structural Steel for Bathroom Roof 5d 09/28/26 10/02/26 Install Metal Roofing Panels 2d 10/05/26 10/06/26
Division 8 - Openings 5d 10/07/26 10/13/26
Install Doors Bathrooms 2d 10/07/26 10/08/26
Install Door Hardware 1d 10/13/26 10/13/26
Division 9 - Finishes 2d 10/09/26 10/12/26
Paint Bathroom Doors 2d 10/09/26 10/12/26
Division 10 - Specialties 1d 10/13/26 10/13/26
Install Signage 1d 10/13/26 10/13/26
Install Bathroom Accessories 1d 10/13/26 10/13/26
Division 13 - Special Construction / PUMP TRACK 26d 08/18/26 09/23/26 Initial Layout and Base Shaping 10d 08/18/26 08/31/26
Testing and Track Confirmation 3d 09/01/26 09/03/26
Asphalt Install 10d 09/04/26 09/18/26
Wall Ride Install 2d 09/21/26 09/22/26
Track Striping 1d 09/23/26 09/23/26
Division 22 - Plumbing 32d 08/31/26 10/14/26
Underground Plumb Rough In 3d 08/31/26 09/02/26
Wall Rough In 5d 09/24/26 09/30/26
Top Out 5d 09/24/26 09/30/26
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Install Finished 2d 10/13/26 10/14/26
Division 26 - Electrical 32d 08/31/26 10/14/26
Underground Electrical Rough 3d 08/31/26 09/02/26
Wall Rough In 5d 09/24/26 09/30/26
Top Out 5d 09/24/26 09/30/26
Install Fixtures 2d 10/13/26 10/14/26
Potential Site Lighting 15d 09/09/26 09/29/26
Division 31 - Earthwork 21d 07/27/26 08/24/26
SWPPP Install 1d 07/27/26 07/27/26
Clearing and Grubbing 1w 07/28/26 08/03/26
Rough Grading for Pump Track 2w 08/04/26 08/17/26
Rough Grading for Parking/Bathrooms 3w 08/04/26 08/24/26 Division 32 - Exterior Improvements 36d 08/25/26 10/14/26 Curbs, Gutters, Concrete Side walks 10d 09/21/26 10/02/26 Asphalt Path Ways 5d 09/21/26 09/25/26
Install Irrigation 2w 08/25/26 09/08/26
Lanscape Install 5d 10/05/26 10/09/26
Site Benches and Accessories 1d 10/12/26 10/12/26
Parking Lot Asphalt 2d 10/12/26 10/13/26
Parking Lot Striping 1d 10/14/26 10/14/26
Division 33 - Utilities 20d 07/28/26 08/24/26
Install Water Service / Meter 15d 07/28/26 08/17/26
Install Sanitary Sewer from Utility Connection 15d 07/28/26 08/17/26 Install Power / Meter 20d 07/28/26 08/24/26
Install Storm Drainage 20d 07/28/26 08/24/26
Project Close Out 22d 10/15/26 11/13/26
All Trade Punchlist 7d 10/15/26 10/23/26
Permit Final Inspections 7d 10/15/26 10/23/26
Submit As-Builts 15d 10/26/26 11/13/26
Prepare Final Close Out Paperwork Files 15d 10/26/26 11/13/26 Final Invoicing 15d 10/26/26 11/13/26
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Exhibit C: Limits of Construction
38 DTI Proposed Scope

IDAHO MARYLAND RD

SUTTON WAY

GRASS VALLEY BIKE PARK

CONCEPTUAL - PHASING PLAN
10’ ASPALT

PATHWAY CLIMBING

BOULDER
2-STALL

RESTROOM

RAILROAD TIE

PATH TO HISTORIC

VIEWPOINT

TREETOP WALK

PLAY AREA

SHADE PAVILLION
& CENTRAL PICNIC
AREA
5’ CRUSHED

BASALT PATHWAY
NATIVE

WILDFLOWERS
6’ ASPHALT

PATHWAY

BASKETBALL

ASPHALT PARKING

PICKLEBALL
COURTS (3)

NEW BRIDGE

ART ENTRANCE
& BOLLARDS

STEEL STREET

SCULPTURAL SIGN

ALL-WHEEL TRACK
BY OTHERS APPROX. 23,000 SF
10’ ASPHALT

PATHWAY TO

FUTURE CROSSWALK
PHASE 2
2025.04.04 MDG#2565.1
(Existing)
(Existing)
Phase 1
DTI Proposed Scope

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DESIGN AND CONSTRUCTION OF A PUMPTRACK

FOR THE CITY OF GRASS - VALLEY,CA

TECHNICAL NOTE

GRASS - VALLEY, CA

S P E C I A L I S T S I N C U S T O M T R A C K S C O N S T R U C T I O N

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
The proposed course is as follows:
* A loop with a developed (3D) length of approximately 230ft, of intermediate difficulty (blue). * A loop with a developed (3D) length of approximately 430ft, of advanced difficulty (red). * The track width throughout the entire course is a minimum of 2.00 m * The developed (3D) length of all tracks is approximately 660 ft, with a riding surface of about 8,180 SF .

STRICTLY CONFIDENTIAL DOCUMENT 4
Proposed layout (see Appendix – Site Plan )
Presentation of the project

1. OF THE ROUTE VERSION N ° 2

DESCRIPTION

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
Details of the Pumptrack
STRICTLY CONFIDENTIAL DOCUMENT 6
• The mayn feature of these tracks, setting them apart from existing pump tracks in the area, is the creation of different types of jumps, adding a fun element to the track. • The position of certain turns makes it possible, during periods of low traffic, to perform transfers, opening up new possibilities for sequences and new skiing sensations. • The dimensions and shapes of the jumps are adapted to all levels, in order to satisfy both beginners and experienced amateurs and guarantee total safety. • The outer turning radius of the turns are between 12,50ft and 13,00ft depending on the possible approach speeds according to the track design.
• A turn with roller skates extending onto the starting platform will provide a unique gliding sensation, similar to that experienced when surfing.

Presentation of the project
Wallride
Chicane
Jump
Jumps
Rollers
Jumps
Turn roller

1. OF THE ROUTE N °2

DESCRIPTION
Roller

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
STRICTLY CONFIDENTIAL DOCUMENT 7
Exemple of a turn with a roller at the entrance
Presentation of the project
Details of the Pumptrack
Roller
Jump
Chicane
Turn roller
Turn

1. OF THE ROUTE

DESCRIPTION
• The jumps come in a variety of sizes and shapes , adapted to different skill levels. Their layout has been designed to offer continuous progression while avoiding monotony. This translates into varying heights from one side of the track to the other and the possibility of adjusting the length of the jump depending on the chosen trajectory .

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
Details of the Pumptrack – Wallride
STRICTLY CONFIDENTIAL DOCUMENT 8
• The addition of a wallride to the pump track will create an area with multiple possibilities , thereby enhancing the appeal of the site as a whole .
• This type of equipment increases the height of the turn and adds an extra element of fun for both beginners and experts who want to climb as high as possible on this module. It also guarantees room for improvement for most users and prevents boredom.
• In order to integrate this element into its visual and cultural environment , our wall rides are available in a wide range of colors (for example, a RAL color identical to the furniture to match the city's graphic charter ).

Presentation of the project
Pumptrack in Bagnères de Luchon (31) completed in 2024

1. OF THE ROUTE

DESCRIPTION

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
Details of the Pumptrack – Wallride
STRICTLY CONFIDENTIAL DOCUMENT 9
• The position of the Wallride on a turn with an angle
of less than 180 ° makes it safer and easier to use
because the entrances/exits are more open than on
a turn with an angle of 180 ° or more.
• The inner area of the turn with the wall ride will be covered over a larger surface area than on simple
turns in order to allow for more direct trajectories
and limit run - offs.
• In order to blend perfectly into the landscape , the
Wallride's cladding is made of micro - perforated
metal sheets, creating a transparent effect that
preserves visual perspectives.
• It is strongly recommended not to plant vegetation
directly behind the structure , as this prevents the
creation of a hidden space that is conducive to anti -
social behavior (traffic, littering, urination, etc.).
• In order to facilitate any mayntenance operations,
vegetation planting must allow for sufficient
clearance , and the species chosen must not colonize
the structure.

WALL RIDE
Presentation of the project

1. OF THE ROUTE

DESCRIPTION
Pumptrack in Bagnères de Luchon (31) completed in 2024

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
•The track will consist of a base layer of 0/20
gravel or similar, and a black BBS 0/ 6 or similar
asphalt surface .
•The use of asphalt as a wearing course does
not require any special mayntenance .
•This structure ensures a stable structure that
will remayn intact over time and require only
regular mowing of the embankments and areas
surrounding the track .
•The embankments will be covered with a layer
of topsoil and grassed over.

STRICTLY CONFIDENTIAL DOCUMENT 10
In order to ensure safety for users of all levels, the width of the track will be at least 6,50 ft. This minimum width allows for a greater variety of trajectories, particularly in order to be able to avoid a user on the ground in the event of a fall .

Modeling of the Aubiére Pumptrack (63) completed in 2023 Presentation of the project

1. CROSS - SECTIONAL PROFILES

TYPICAL

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
• This also allows project owners and project
managers to have a single point of contact
during all phases of design and execution .
13 •Design and execution studies are carried out
within the HTracks design office , which has the
appropriate software (AutoCAD and Covadis )
and equipment (workstation, plotter, etc .).
• His specialized technical skills (BMX tracks,
pump tracks, and skate park design) and
general skills (roadworks and various networks,
earthworks) enable him to work independently
and respond quickly when designing and
carrying out studies for entire projects and
making changes during implementation.

STRICTLY CONFIDENTIAL DOCUMENT
Materials, processes, and means
of execution

1. DESIGN

AND EXECUTION STUDIES

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TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
• Below is a list of the mayn supplies and their origins. Product data sheets and approval requests can be provided at the request of the project owner. • The quarry materials listed below will be sourced from sites closest to the construction sites in order to support the local economy and limit the project's carbon footprint .

GNT 0/20
ASPHALT BBS 0/6
14 LThe asphalt mix used will be a very fine 0/6 hot mix developed through experience and partnership with asphalt plants, which has earned HTracks a reputation, particularly among skateboard users, who are demanding when it comes to tread quality.

The asphalt mix will contain a high proportion of limestone to promote lightening of the surface over time .

The rate of use of recycled bituminous materials depends on the source of the stock available at the time of paving, ranging from 10% for those derived from asphalt concrete to 40 % for those derived from bituminous gravel .

Supply management and monitoring :
• Delivery by semi - truck to limit truck rotations .
• Precise unloading on site to avoid storage and the use of machinery . • Real - time monitoring of quantities used .
• The above quarry materials will be sourced from sites closest to the construction sites in order to boost the local economy and limit the project's carbon footprint .

STRICTLY CONFIDENTIAL DOCUMENT

2. MATERIALS
USED
Materials, processes, and means
of execution

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Item # 13.

TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
•For several years, our team has been carrying out
pumptrack development work as well as
associated network and road and utilities work. It
has extensive knowledge and expertise in dealing
with the various issues that arise in this type of
market .
•HTracks attaches great importance to the finish of
its tracks, but also to the angles and radii of curves.

Indeed, as the principle of the Pumptrack is based
on the use of arm and leg flexion/extension, the
position and design of each obstacle must be
carefully thought out and modified if necessary
during construction .
•The asphalt surface is specifically formulated so
that the small wheels of skateboards, scooters,
and rollerblades glide smoothly . The carefully
crafted grain closure limits injuries during
unprotected falls.
•The chamfers at the edge of the track are
struck manually during application to avoid
sharp angles .

HTracks , with its extensive experience
working with practitioners in each of the
relevant disciplines :
→ Applies to remove compaction marks when
laying the surface .
→ Systematically cuts and removes
accidental “asphalt drips” during
installation .
→ Carefully select the materials for the
perimeter finish and systematically remove
small stones (<40 mm) that could interfere
with play if thrown onto the court ..
→ Place the warning strips after testing the
track to best guide novice users .
→ Pay particular attention to asphalt joints
during installation to make them virtually
invisible and, above all, resistant to traffic .

Specifi c point s relating to the
construction site
As the site is located near an
urban area, special measures will
be taken to minimize disruption
and ensure the safety of site
users (fencing off the work area,
limiting vehicle movement, using
environmental mats when filling
vehicle tanks, etc .).

STRICTLY CONFIDENTIAL DOCUMENT 18
Our work will maynly include :
* Site installations and layout
* Preparation of the subgrade
* Profiling of the pump track layout
* Adjustment and compaction of the layout
* Application of asphalt to the created profiles
* Application of topsoil for connection to the
naturale terrain
* Installation of the information panel
* Cleaning
Our expertise is summarized in a video attached in the appendix or accessible by following the link below :
https://youtu.be/467N - yS7NQY

6. PROCESSES

OF EXECUTION
Materials, processes, and means
of execution

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Item # 13.

TECHNICAL NOTE / PUMPTRACK GRASS - VALLEY, CA
30 2024 ( following )
▪ Villenauxe - la - Grande (10) – Pumptrack – october 2024 ▪ Carbonne (31) – Pumptrack – october 2024
▪ Velaux (13) – Pumptrack – november 2024
▪ Avignon (84) – Piste BMX Evénementielle – november 2024 ▪ Belleneuve (21) - Pumptrack – november 2024
▪ Saint - Marcel - de - Careiret (30) – Pumptrack – november 2024 ▪ Saint - Zacharie (83) – Pump track – december 2024
2025
▪ Tavernes (83) – Pumptrack – january 2025
▪ Nouméa ( N.Calédonie ) – Piste de race – january 2025 ▪ Saint - Colomban (44) – Pumptrack – january 2025
▪ Thoiry (01) – Pumptrack – february 2025
▪ Mazingarbe (62) – Pumptrack – february 2025
▪ Pont Saint - Martin (44) – Pumptrack – march 2025
▪ L’Isle - Jourdain (31) – Pumptrack – march 2025
▪ Saint - Viaud (44) – Pumptrack – march 2025
▪ Bicqueley (54) – Pumptrack – april 2025
▪ Injoux - Génissiat (01) – Pumptrack – april 2025
▪ Thil (01) – Piste BMX Race – april 2025
▪ Chelles (77) – Pumptrack – april 2025
▪ marchac - Sur- Don (44) – Pumptrack – april 2025
▪ Larra (31) – Pumptrack – april 2025
▪ Mesquer (44) – Pumptrack – may 2025
▪ La Biolle (73) – Pumptrack – may 2025
▪ Barberey - Saint - Sulpice (10) – Pumptrack – june 2025 ▪ Muret (31) – Pumptrack – june 2025
▪ Halluin (59) – Pumptrack – july 2025
▪ Gap (05) – Pumptrack – july 2025
▪ Les Pennes - Mirabeau (13) – Piste de race – august 2025 ▪ Lafrançaise (82) – Pumptrack – september 2025
▪ Ernee (53) – Pumptrack – september 2025
▪ Thyez (74) – Pumptrack – september 2025
▪ Lillers (62) – Pumptrack – september 2025
▪ Cordemays (44) – Pumptrack – september 2025
▪ Courchevel (73) – Pumptrack – september 2025
▪ Bezannes (51) – Pumptrack – october 2025
▪ La Limouzinière (44) - Pumptrack – october 2025
▪ St- Felix - De - Lodez (34) - Pumptrack – october 2025 ▪ Bras (83) - Pumptrack – november 2025
▪ Flassans - Sur- Issole (83) – november 2025
▪ Nantes (44) – november 2025
▪ Prunay (51) – Pumptrack – November 2025
▪ Grans (13) – Décembre 2025
▪ Private client (San Bernadino , CA, USA) - December 2025 2026
▪ Saix (81) – Pumptrack – January 2026
▪ Dammarie - les- Lys (77) – Pumptrack – January 2026
▪ Romilly - sur- Seine (10) – Pumptrack – January 2026
Refer to the attached reference dossier .
2019
▪ 13 achievements including : Samatan (32), Chengdu (Chine), Reims (51), Saint Drézéry ( 34).
2020
▪ 14 achievements including : Les Pennes Mirabeau (13), Montpellier (34),
Pourriéres (83), Campus Hfarm (Italie), Voisin le Bretonneux (78). 2021
▪ 19 achievements including : Palaja (11), Lorlanges (43), Peynier (13), Le Barcarès (66), Montoir de Bretagne (44), Grenade (31). 2022
▪ 24 achievements including : Calvisson (30), Langeac (43), Plonéis (29), Rochefort (17), Agen (47), Castries (34), Gémenos (13), Perpignan (66).
2023
▪ 27 achievements including : Montpellier (34), St - Blancard (32), Aubière (63), Montauban (82), Villenave - d’Ornon (33), Isbergues (62), St - Nazaire (44), Libourne (33), La Farm (51), Pertuis (84) List of our references

STRICTLY CONFIDENTIAL DOCUMENT
2024
▪ La Roque d’ Anthéron (13) – Pumptrack – january 2024
▪ Vergèze (30) – Pumptrack – january 2024
▪ Claret (34) – Pumptrack – february 2024
▪ Livinhac (12) – Pumptrack – march 2024
▪ Monbeton (82) – Pumptrack – march 2024
▪ Cornillon (30) – Pumptrack – march 2024
▪ Château L’ Evéque (24) – Pumptrack – march 2024
▪ Penne D’Agenais (47) – Pumptrack – april 2024
▪ Riedisheim (68) – Pumptrack – april 2024
▪ Miribel (01) – Pumptrack – april 2024
▪ Neuville - sur- Vanne (10) – Pumptrack – april 2024
▪ Locmaria (44) – Pumptrack – april 2024
▪ Friville - Escarbotin (80) – Pumptrack – may 2024
▪ Romans -sur- Isére (26) – Pumptrack – may 2024
▪ La Mielleraye de Bretagne (44) – Pumptrack – may 2024 ▪ Saint - Paulien (43) – Pumptrack – may 2024
▪ Santes (59) – Pumptrack – june 2024
▪ Négrepelisse (31) – Pumptrack – june 2024
▪ Balesta (31) – Pumptrack – june 2024
▪ Bagnères de Luchon (31) – Pumptrack – june 2024
▪ Fort - Mahon - Plage (80) – Pumptrack – june 2024
▪ Roquefort (47) – Pumptrack – july 2024
▪ St- Martin D’ Ablois (51) – Pumptrack – july 2024
▪ Montauban (82) – Pumptrack – july 2024
▪ Rennes (35) – Pumptrack – september 2024
▪ Toulouse (31) – Pumptrack – september 2024
▪ Sanilhac marchaneix (24) – Pumptrack – september 2024 ▪ Mondonville (31) – Pumptrack – september 2024
▪ Le Chambon - Feugerolles (42) – Pumptrack – september 2024 ▪ Labastidette (31) – Pumptrack – september 2024

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Item # 13.

DESIGN AND CONSTRUCTION OF A PUMPTRACK

FOR THE CITY OF GRASS - VALLEY,CA

HUMAN RESOURCES

GRASS - VALLEY, CA

S P E C I A L I S T S I N C U S T O M T R A C K S C O N S T R U C T I O N

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Item # 13.

HUMAN RESOURCES / PUMPTRACK GRASS - VALLEY, CA
3 PROJECT DESIGN
Benoit BLONDET

RESEARCH MANAGER AT HTRACKS
→ State - licensed architect , BMX rider
DOCUMENT STRICTEMENT CONFIDENTIEL 2
Matériaux, procédés et moyens
d’exécution
1/ Brian BELKNAP
2/ Melissa TORRES
3/ Benoit BLONDET
4/ Alex DROPSY
5/ Virgile HAUTOT
4 SITE MANAGEMENT
Alex DROPSY

CONSTRUCTION MANAGER AT H TRACKS
→ Former PRO BMX Rider and official shaper for the Crankworx Tour since 2007. 2 ADMINISTRATIVE AND FINANCIAL MANAGEMENT
Melissa TORRES

ADMINISTRATIVE AND FINANCIAL MANAGER AT HTRACKS
5 PROJECT IMPLEMENTATION
Virgile HAUTOT

RESEARCH MANAGER AT HTRACKS
→ Former surveyor , BMX rider
1 PROJECT MANAGEMENT
Brian BELKNAP

CEO HTRACKS USA
→Mountain Bike and motocross rider.

1. DESIGN AND MANAGEMENT
TEAM
•The site team will include, at a minimum, the project manager, the site supervisor, and three to four qualified technicians . During the installation of the coating, the workforce will be reinforced to ensure sufficient manpower . •The continuous on-site presence of the project manager enables daily communication with the client representative and ensures that the right decisions can be made quickly, preventing any interruption of the construction work .

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Item # 13.

HUMAN RESOURCES / PUMPTRACK GRASS - VALLEY, CA
3 3
1 2
3 4

2. EXECUTION TEAM

ALIGNMENT AND LAYOUT
•The layout preparation and associated works (earthworks and utility networks) are carried out entirely by Htracks ’ teams (composed exclusively of skilled practitioners), with no tasks subcontracted .

Excavator Operator
Jérémy BERTHIER (10years of experiences )
→French Mountain Bike PRO RIDER
Compaction Operator
Mike SAAVEDRA (Site manager)
Trail builder and pump track specialist with 20+
years of experience designing, shaping, and
building world - class dirt jumps, bike parks, and
public asphalt pump tracks.
→ Known for precise shaping, creative course
design, and leading high - performance crews
on major North American projects. Skilled in
client communication, flow development,
project leadership, and delivering parks that
serve riders of all ages and abilities.

Supply Operator
Samar CARRILLO
→ BMX rider
Multiskilled Technician
Nicolas BERTIER ( 12years of experiences )
Civil Engineering Technician Specializing in
Earthworks and Asphalt Paving at HTRACKS
→French BMX Rider and official shaper for the
Crankworx Tour since 2007.
1/ Jérémy BERTHIER
2/ Mike Saavedra
3/ Samar CARRILLO
4/ Nicolas BERTIER

STRICTLY CONFIDENTIAL DOCUMENT
Execution Resources

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Item # 13.

HUMAN RESOURCES / PUMPTRACK GRASS - VALLEY, CA
1/ Compaction Team
2/ Manual Grading Team
3/ Paving Team
4 2
3 1

3. EXECUTION TEAM

FLOORING INSTALLATION
•The pumptrack surface installation is carried out entirely by HTracks ’ teams .

Application supervisor
Mike SAAVEDRA (Site manager)
Manual Grading Technicians
Samar CARRILLO
Compaction Specialists
Silvain FIORENTINI ,
→ French Mountain Bike Rider
Supply Operator
Connor WYGAERTS
→Mountain Bike Rider
Multiskilled Technician
Max BIMAR
→ French former BMX PRO RIDER
Sal SAAVEDRA
→Mountain Bike Rider

STRICTLY CONFIDENTIAL DOCUMENT
Execution Resources

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Item # 13.

R E F ERENCES 202 5
3 Courchevel, Savoie
Date : September 2025
Duration of work : 3 weeks
Asphalt surface : 13,500 SF
Design & Construction
3d Project Insertion Project Mass Plan
Project completed

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Item # 13.

R E F ERENCES 202 5
4 Gap, Provence - Alpes - Côte d’Azur
Date : July 2025
Duration of work : 1 month
Asphalt surface : 23,700 SF
Design & Construction
3d Project Insertion Project Mass Plan
Project completed

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Item # 13.

R E F ERENCES 202 5
5 Perpignan, Pyrénées orientales
Date : Octobre 2022
Duration of work : 3 weeks
Asphalt surface : 12,900 SF
Design & Construction
Project Mass Plan
Project completed
Project completed

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Item # 13.

R E F ERENCES 202 5
7 St- Nazaire, Loire - Atlantique
Date : July 2023
Duration of work : 3 weeks
Asphalt surface : 22,000 SF
Design & Construction
Project Mass Plan
Project completed
Pr completed

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Item # 13.

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Item # 13.

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Item # 13.

Exhibit E: SCO Preliminary Civil Backgrounds
See Civil Background inserts.
39

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Item # 13.

Exhibit F: Addenda
See following for signed Addendum NO. 1 dated 01/17/2026 and Addendum NO. 2 dated 01/19/2026.
40

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Item # 13.

CITY OF GRASS VALLEY

ENGINEERING DIVISION
January 17, 2026
ADDENDUM NO. 1

REQUEST FOR PROPOSALS
FOR

CENTREVILLE BIKE PARK PROJECT
PROPOSAL DUE DATE – WEDNESDAY, February 25, 2026

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Item # 13.

ADDENDUM NO. 1
PROJECT: CENTREVILLE BIKE PARK PROJECT
PROPOSAL DUE DATE: WEDNESDAY, FEBRUARY 25, 2026
__________________________________________________________________________________ Below are responses to inquiries received prior to the deadline established in Section 1C in the subject RFP.

Question # 1: Is this project subject to a Project Labor Agreement (PLA)? Response: No
Question # 2: Is prior prequalification required to bid on this project? Response: No
Question # 3: Is there a mandatory pre-bid meeting for the project? Response: No
Question # 4: Is a bid bond is required?
Response: No, a bid bond is not required.

Question # 5: Is the city interested in developing a park that is eligible to host UCI sanctioned events such as The Pump Track World Championships?
Response: This is not a primary goal of the project. Parking constraints at the project site will limit the ability to hold large events.

Question # 6: Can you confirm the 6’ asphalt pathway is only the portion surrounding the pump track and not the future basketball courts and pickleball courts.

Response: Yes, the 6’ asphalt pathway surrounding the pump track shown on the conceptual drawing shall be completed with this project. The other amenities (basketball courts, shade pavilion, play area, pickleball courts) and associated paths are phase 2 improvements to be completed with a separate project.

Question # 7: For the bid, do we need to provide the “list of subcontractors” form found on page 17 of the construction contract?
Response: No, a list of subcontractors is not required to be provided with the RFP proposal submittal.

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Item # 13.

Question # 8: Do we need to provide a copy of sub-contractors CA contractor’s license in our proposal submittal?
Response: No.

Question # 9: Can you provide a DWG or PDF file of the Conceptual Plan completed by Melton Design Group?
Response: Yes, a copy of the Conceptual Plan completed by Melton Design Group has been added to the website RFP Documents:
https://www.cityofgrassvalley.com/post/current-bid-documents Question # 10: Can the city provide a list of plan holders? Response: A list of plan holders is not available. However, the following is a list of entities the City has shared the release of the Project RFP with:
-American Ramp Company
-H Tracks
-Action Sports Design
-Avid Trails
-Frontier Skateparks
-Spohn Ranch Skateparks
-PumpTrax USA
-Nevada County Contractors Association
-Constructconnect
-JPB Designs Inc.
-Dynamic Trades Inc.
-Studio OLA Landscape and Architectural Design
Question # 11: Can you please confirm if the parking lot and restroom facility are to be included in this project? It is still based on the Project Overview section, there is no mention of amenities outside of the actual bike park, however the schematic design does not show the parking lot or restroom in phase 2.

Please clarify the exact scope the city is requesting.

Response:
- All wheel track: included in “phase 1” per project overview section - 6’ Asphalt Pathway: included in “phase 1” per project overview section

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Item # 13.
- Pickleball courts: “phase 2”
- Basketball: “phase 2”
- Shade Pavillion and Picnic Area: “phase 2”
- Treetop Walk Play Area & Climbing Boulder: “phase 2”
- Sculptural Sign: “phase 2”
- 5’ crushed basalt pathway: Phase 2
- Railroad tie path to historic viewpoint: Phase 2
- Native wildflowers: Phase 2
- Asphalt parking lot: Phase 2
- 10’ Asphalt pathway to future crosswalk: Phase 2
- 2 stall restrooms: Phase 2
- Art entrance and bollards: Phase 2
- 10’ asphalt pathway: Existing.

Issued By:
_____________________________________ _______________________ Zac Quentmeyer Date
Deputy Public Works Director

I HAVE READ AND UNDERSTAND THIS ADDENDUM
____________________________ ________________________________ Signature Bidder

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Item # 13.

CITY OF GRASS VALLEY

ENGINEERING DIVISION
January 19, 2026
ADDENDUM NO. 2

REQUEST FOR PROPOSALS
FOR

CENTREVILLE BIKE PARK PROJECT
PROPOSAL DUE DATE – WEDNESDAY, February 25, 2026

Page 255 ends

Item # 13.

Question # 1: The RFP states that irrigation shall be included. Is there a water tie in point on the site currently, or is the Contractor responsible for providing water service to the site? Response: There is not currently a water tie in point on the site. The contractor is responsible for providing service to the site. Nevada Irrigation District is the water utility provider to the site area.

Irrigation is not necessarily required for the project. Firms may choose to propose alternative solutions to plantings to define circulation areas, provide spectator buffers, support erosion control, etc.

Question # 2: Is an electronic submission of our proposal acceptable? Or does a hard copy need to be mailed in?
Response: Per Section I.B, proposers must submit:
• One (1) printed copy, and
• One (1) electronic complete copy on USB (searchable PDF) Question # 3: Does the city have a preference for stormwater management tactics? IE one large storm basin for the entire park or localized infiltration of runoff via sumps/rain gardens (subject to geotechnical testing).

Response: The RFP requires positive drainage and erosion control but does not prescribe a specific stormwater strategy. The City is open to proposer recommendations that:
• Ensure positive runoff away from the riding surface
• Prevent ponding and sediment accumulation
• Are supported by geotechnical and hydraulic analysis
• Minimize long-term maintenance
• Integrate with the park’s natural aesthetic

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Item # 13.

Both regional and distributed approaches (e.g., basin vs. localized infiltration) may be considered if they meet these objectives and applicable standards.

Question # 4: Have project kickoff and completion dates been set? Response: No. The City expects proposers to include a project schedule from NTP through completion in their proposal.

Question # 5: Will this project be subject to CEQA review and approval? Response: Yes. The specific CEQA pathway has not been finalized. Proposers should assume the project will require appropriate environmental review and should demonstrate familiarity with CEQA-compliant design and documentation. The City will confirm the CEQA approach during the design phase.

Issued By:
_____________________________________ _______________________ Zac Quentmeyer Date
Deputy Public Works Director

I HAVE READ AND UNDERSTAND THIS ADDENDUM
____________________________ ________________________________ Signature Bidder

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Item # 13.

Reviewer Frontier / Studio OLA American Ramp Company Dynamic Trades. Inc Avid Trails Reviewer #1 65 84 87 82
Reviewer #2 64 85 89 80
Reviewer #3 64 87 89 81
Total Points- 300 193 256 265 243
Centreville Bike Park Project 24-08 RFP Proposal Scoring

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Item # 13.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Memorial Park Magenta Drain Restoration Project- Environmental Services CEQA: N/A – Procedural Motion
Recommendation: The Council 1) approves a change order with Dudek for additional environmental consulting services for the Memorial Park Magenta Drain Restoration Project, 2) authorize the Deputy Public Works Director to execute all related documents, subject to legal review and, 3) authorize the Finance Director to make any necessary budget adjustments and transfers.

Prepared by: Zac Quentmeyer
Council Meeting Date: March 10, 2026 Date Prepared: March 5, 2026 Agenda: Consent
Background Information: In 2023, the City was awarded $319,847.94 in Proposition 1, Round 2 IRWM Implementation grant funds to restore a portion of the Magenta Drain running through Memorial Park. In February of 2025, the City contracted with Dedek to provide design and environmental services for the project. During project development, the consultant encountered additional complexities in the environmental permitting process, which requires a higher level of technical analysis and coordination than initially anticipated. These include expanded jurisdictional determinations, additional field assessments, and the need for supplemental design iterations to address agency feedback and ensure full compliance with federal, state, and local environmental regulations.

To cover these unforeseen costs, staff proposes reallocating $42,538 of the total grant award from the construction phase to the planning and design phase. This ensures the project remains fully grant-funded without requiring additional City resources. This budget modification will allow continued progress toward implementation of the Magenta Drain Restoration Project objectives. Staff and the consultant intend to make minor landscaping design adjustments to maintain project goals while working with a reduced construction phase budget.

Council Goals/Objectives: The Magenta Drain Restoration Project executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – Recreation and Parks.

Fiscal Impact: The change order amount is $42,538. Grant funds will be reallocated from the construction phase to the planning and design phase of the project.

Funds Available: Prop 1 grant funds. Account #: 300-406-66653 Reviewed by: City Manager
Attachments: Dudek Change Order Scope of Service Proposals

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Item # 14.

TO: ZAC QUENTMEYER
SUBJECT: REVISED SCOPE AND BUDGET AUGMENTATION REQUEST TO PROVIDE A CULTURAL RESOURCE REPORT

FOR THE MEMORIAL PARK MAGENTA DRAIN RESTORATION PROJECT JANUARY 2026 1
March 2, 2026
Zac Quentmeyer, Deputy Public Works Director
City of Grass Valley
125 E. Main Street
Grass Valley, CA 95945
Subject: Revised Scope and Budget Augmentation Request to Provide a Cultural Resource Report for the Memorial Park Magenta Drain Restoration Project
Dear Zac Quentmeyer:

Dudek initially provided a proposal for a streamlined project delivery for the Memorial Park Magenta Drain Restoration project. The original scope of work assumed that the project would be exempt from the California Environmental Quality Act (CEQA) under the Statutory Exemption for Restoration Projects (SERP) process through the California Department of Fish and Wildlife (CDFW) and that the project would have no impacts to aquatic resources under the jurisdiction of the U.S. Army Corps of Engineers (USACE). Under these assumptions, the project would not require a cultural resources assessment because without a federal permit, i.e., a Clean Water Act permit from the USACE, the project would not be subject to the requirements of the National Historic Preservation Act and the use of a CEQA Statutory Exemption only requires that a lead agency demonstrate that a project is consistent with the criteria for that exemption.

However, as discussed during our meeting on January 8th, 2026 and during our pre-application meeting on February 19th, 2026, USACE has claimed jurisdiction over the Magenta Drain, and thus a USACE Clean Water Act permitting process is required. A cultural resources assessment meeting the requirements of Section 106 of the National Historic Preservation Act is a critical component of the USACE Clean Water Act permitting process. Given that the cultural resources assessment is required for the USACE permitting, we recommend an alternate pathway for CDFW permitting under the Habitat Restoration and Enhancement Act (HREA). This process is faster and more cost-effective than the SERP process, but it requires use of the CEQA Class 33 Categorical Exemption for Small Habitat Restoration Projects. Use of a Categorical Exemption instead of a Statutory Exemption also requires a cultural resources assessment.

Thus, to meet the requirements of the Clean Water Act permitting through USACE and the CEQA Class 33 Categorical Exemption requirements to support the HREA process, we propose to conduct the following cultural resources investigation and analysis tasks.

Scope of Services
Task 5.2.1 Archaeological Resources Inventory
Inventory
Dudek will conduct a records search for the full project boundary and a half-mile radius around the boundary at the North Central Information Center to obtain information on previously recorded cultural resources and

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Item # 14.

TO: ZAC QUENTMEYER
SUBJECT: REVISED SCOPE AND BUDGET AUGMENTATION REQUEST TO PROVIDE A CULTURAL RESOURCE REPORT

FOR THE MEMORIAL PARK MAGENTA DRAIN RESTORATION PROJECT JANUARY 2026 2
investigations. We anticipate direct costs for the records search to be no more than $1,500 and that this search may require up to 6-8 weeks to return results.

We will also initiate correspondence with the Native American Heritage Commission (NAHC) to request a search of the Sacred Lands File for any known Native American resources identified within the project site. As part of the results of this search, the NAHC will provide a Contact List of tribal individuals and organizations that may have additional information concerning resources in the vicinity. Dudek assumes that Native American coordination and/or consultation pursuant to Assembly Bill (AB) 52 will be completed by the City.

Following archival research, Dudek will complete an intensive pedestrian survey of the project site. This is anticipated to take one archaeologist a single 8-hour day of fieldwork, including travel time. It is assumed that the project survey area will not exceed 2 acres and that access will be arranged by the City prior to survey for any portions of the survey area that are not publicly accessible. For the purposes of this scope, Dudek assumes that no new archaeological resources will be identified. Dudek also assumes that no previously recorded archaeological resources will require updated documentation or evaluation. We assume that if any tribes request for a Native American monitor to be present during our field survey, any associated costs will be the responsibility of the City. It is our understanding that the City will be responsible for all communication and consultation with Native American tribes pursuant to the requirements of AB 52. For Section 106 compliance, Dudek will conduct Tribal outreach in coordination with the City to ensure no conflict with the CEQA AB 52 process.

Deliverables:
▪ Information Center Records Search
▪ NAHC Sacred Lands File search
Assumptions:
▪ Total survey area will not exceed 2 acres.
▪ No residual hazardous materials are present within the project site that would be disturbed or require removal.
▪ Native American coordination and/or consultation pursuant to Assembly Bill (AB) 52 will be completed by the City.

Cost for Task 5.2.1 ............................................................................................................................................. $5,984.00 Task 5.2.2 Built Environment Resources Research and Inventory This scope of work includes tasks to complete the inventory and evaluation of historic built environment resources in conformance with the California Environmental Quality Act (CEQA), Section 106 of the National Historic Preservation Act (NHPA), the National Environmental Policy Act, and all applicable local municipal guidelines and regulations.

Records Search Review and Background Research: Dudek built environment cultural resources staff will review the CHRIS records search that will be completed at the North Central Information Center (NCIC) as part of the Archaeological Resource Inventory task. The purpose of the records search is to identify any previously recorded historic built environment resources that may be located within the study area. As part of this task, Dudek will conduct background research to develop an appropriate historic context to evaluate the significance of historic

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Item # 14.

TO: ZAC QUENTMEYER
SUBJECT: REVISED SCOPE AND BUDGET AUGMENTATION REQUEST TO PROVIDE A CULTURAL RESOURCE REPORT

FOR THE MEMORIAL PARK MAGENTA DRAIN RESTORATION PROJECT JANUARY 2026 3
resources identified within the study area. Dudek assumes that the City will share information about the history of the park and the built resources within it. Dudek will also coordinate with local historical societies, advocacy groups/stakeholders who may have information on the historic resources within the study area. This coordination will include limited outreach via emails and phone calls concerning resources in the area. No follow-up phone calls or in-person meetings are included in this task.

Area of Potential Effects Map and Survey: Upon completion of the records search review, Dudek will delineate an area of potential effects (APE) map in accordance with Section 106 regulations and USACE federal permitting requirements. The map will consider project related potential direct and indirect effects on any historic properties within the APE. Dudek will prepare up to 3 versions of the APE map (2 drafts and 1 final) for review and approval by the USACE. Following approval of the APE map, Dudek qualified staff will conduct an intensive-level field survey to record historic era, built resources (45 years of age or older) in the APE. Dudek assumes that the only built environment resource that will require inventory and evaluation is the Magenta Drain channel. The field survey will be conducted by Dudek qualified staff as part of the archaeological survey.

Deliverables:
▪ Historical society outreach
▪ Up to 3 versions of the APE map (2 drafts and 1 final) for review and approval by the USACE Assumptions:
▪ The APE will include the four APNs that comprise Memorial Park as well as five individual features within the park.
▪ The field survey will require two specialists working no more than one 8-hour field day. ▪ The City will share information about the history of the park and the built resources within it. ▪ Resources within the APE can be documented from publicly accessible areas.

Task 5.2.3 Cultural Resources Inventory and Evaluation Report Dudek will prepare a Cultural Resources Inventory and Evaluation Report that will summarize the results of the survey, research, and property significance evaluations for both archaeology and built environment using the USACE Section 106 report template. Dudek assumes that the cultural resources technical report prepared for the USACE will be sufficient to support the findings in the CEQA document.

The report will include a project description, regulatory framework, all sources consulted, research and field methodology, and recommendations for appropriate management. We assume no more than three (3) versions of the APE map and the report will be required.

A schedule for project deliverables will be determined upon notice to proceed, but generally we require 8-10 weeks to prepare a technical report. Should the USACE require additional resources be included in the APE and evaluated, a budget augment will be required. Should the technical report find that there are historic properties in the APE, Dudek can prepare a Section 106 Finding of Effect report in accordance with 36 CFR § 800.5(a). A revised scope of work and budget augment will be submitted at that time.

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Item # 14.

TO: ZAC QUENTMEYER
SUBJECT: REVISED SCOPE AND BUDGET AUGMENTATION REQUEST TO PROVIDE A CULTURAL RESOURCE REPORT

FOR THE MEMORIAL PARK MAGENTA DRAIN RESTORATION PROJECT JANUARY 2026 4
Deliverables:
▪ Draft, revised and final Cultural Resources Inventory and Evaluation Report meeting CEQA and Section 106 standards
▪ DPR Forms
Assumptions:
▪ The project would not cause a substantial adverse change in the significance of any historical resources; thus, a Section 106 Finding of Effect report will not be required. ▪ No new archaeological resources will be identified.
▪ No previously recorded archaeological resources will require updated documentation or evaluation.

Cost for Tasks 5.2.2 and 5.2.3 ........................................................................................................................ $11,910.00 TOTAL COST ...................................................................................................................................................... $17,894.00 Please reach out with any questions regarding the scope and budget augmentation request. Dudek is excited to keep advancing the Memorial Park Magenta Drain project goals and helping the City construct a successful and lasting project.

Sincerely,
____________________________________
Nick Deyo
Senior Landscape Architect
Att.: Zac Quentmeyer
cc: Bjorn Jones, Amy Kesler-Wolfson, Katherine Waugh (Dudek)

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Item # 14.

March 2, 2026
Zac Quentmeyer, Deputy Public Works Director
125 E. Main Street
Grass Valley, CA 95945
Subject: Revised Scope of Work for Waters of the U.S. Permitting Support and Regulatory Services for the Memorial Park Magenta Drain Restoration Project, City of Grass Valley, Nevada County, California1
Dear Zac Quentmeyer:

Dudek is providing this Scope of Work for Waters of the U.S. (WOTUS) Permitting Support and Regulatory Services for the Memorial Park Magenta Drain Restoration Project (project), located in City of Grass Valley (City), Nevada County, California. Initially, Dudek provided a proposal for services that included tasks for biological and/or aquatic resource surveys; aquatic resources delineation with reporting and verification request; as well as permitting preparation and coordination support with California Department of Fish and Wildlife (CDFW)- North Central Region 2, and the Regional Water Quality Control Board (RWQCB)- Lahontan 6.

Since the preparation of the previous proposal, and execution of various tasks, Dudek has obtained further information regarding moving forward with permitting for the project. These items include the following:
▪ U.S. Army Corps of Engineers (USACE)- Approved Jurisdictional Determination (AJD; SPK-2025-00351), concluding that the project area aquatic resources are federal WOTUS and subject to permitting compliance with the USACE for Clean Water Act (CWA) Section 404, and the RWQCB for CWA Section 401. ▪ Completed a pre-application meeting with the RWQCB confirming compliance with CWA Section 401 through the Statewide Restoration General Order Notice of Intent (NOI) (RWQCB February 18, 20206). ▪ Completed a pre-application meeting with the CDFW confirming compliance with California Fish and Game Code (FGC) Section 1600 et. seq. through the Habitat Restoration and Enhancement Act (HREA) Form 1653 (CDFW February 18, 2026); and
▪ Completed a pre-application meeting with the USACE- Sacramento District confirming compliance for CWA Section 404 will be completed through the NOI process for restoration projects. During this meeting, several avenues for permitting compliance for CWA Section 404 were discussed. These options are discussed further comprise the subject material of this Scope (USACE February 19, 2026). See below. 1 Version 2, Updated from January 2026 proposal based on pre-application meeting completed between the City of Grass Valley and U.S. Army Corps of Engineers.

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Item # 14.

TO: ZAC QUENTMEYER
SUBJECT: SCOPE FOR WOTUS PERMITTING SUPPORT & REGULATORY SERVICES FOR THE MEMORIAL PARK MAGENTA

DRAIN RESTORATION PROJECT
FEBRUARY 2026 2
Scope of Work
TASK 5.3. WOTUS PERMITTING SUPPORT AND REGULATORY SERVICES As noted above, all options for permitting the restoration project for CWA Section 404 compliance was discussed during the pre-application meeting with the USACE. The options discussed include the following:
▪ Regional General Permit 16- Aquatic Habitat Restoration and Enhancement Activities. ▪ Nationwide Permit (NWP) 18- Minor Discharges; and/or
▪ NWP 27- Aquatic Habitat Restoration, Enhancement, and Establishment Activities.

For the USACE to make the best recommendation for permitting WOTUS to the project team (City), Dudek will prepare a preliminary aquatic resources impact map and provide it to the USACE project members for review and feedback.

Dudek understands that any permit path selected will take approximately the same time duration to get approved. This includes deeming the application complete and covers consultation with State Historic Preservation Office (SHPO) for federal compliance with the National Heritage Protection Act (NHPA) Section 106 compliance (Cultural resource services have been provided in a separate scope from Dudek, Task 5.2). Dudek will complete the selected pre-construction notification (PCN) or application. Each will require the following information:
▪ A completed NWP PCN or Regional General Permit 16 Form. ▪ A description of the project activity and potential impacts to WOTUS. ▪ A description and quantification of project impacts (area and linear feet of impacts) to aquatic resources, specifically within the ordinary high water mark (OHWM). ▪ An Aquatic Resources Delineation Report (ARDR) and AJD approval. ▪ Project maps and drawings of the project designs and impact areas prepared in accordance with the current map and drawing standards issued by the USACE South Pacific Division. ▪ Design drawings.
▪ Copies of any permanent or temporary disturbance activities such as grading. ▪ Approvals and certifications that are being obtained from other federal, state, and local agencies as needed.
▪ A discussion of avoidance and minimization measures (AMMs). ▪ Review and descriptions of NWP general conditions as needed. ▪ NHPA Section 106 consultation concurrence documentation.

Under this task Dudek has allotted time for coordination with the USACE and any additional information requests from the USACE to support NWP/Application processing. Dudek has also incorporated time for a Water Permitting Specialist/Biologist and a GIS Specialist to support this process.

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Item # 14.

TO: ZAC QUENTMEYER
SUBJECT: SCOPE FOR WOTUS PERMITTING SUPPORT & REGULATORY SERVICES FOR THE MEMORIAL PARK MAGENTA

DRAIN RESTORATION PROJECT
FEBRUARY 2026 3
Task 5.3 Assumptions:
▪ Dudek assumes this task order will cover the preparation, coordination, and meeting time with the USACE and the City for the pre-application meeting.
▪ We assume that NHPA Section 106 consultation will be required for historical resources to deem the USACE permit complete. Dudek assumes the USACE will be the Lead Agency for this consultation. ▪ The City will review the application once and provide one round of comments prior to finalization and submittal to the USACE.
▪ This cost estimate assumes a need to respond to up to one round of USACE comments only. ▪ We assume that the project will not result in a loss of aquatic resources acreage or linear feet beyond those authoirzed under the NWP or General Permit, and will therefore not require a compensatory mitigation.
▪ At the time this Scope was developed, it is assumed that compliance with CWA Section 401 can be met through an Notice of Intent (NOI) with the RWQCB; and California FGC 1602 can be met through the an HREA.
▪ We assume that the project would not trigger impacts to any state and/or federally listed species required an Incidental Take Permit (ITP) with the CDFW, and or the U.S. Fish and Wildife Service (USFWS).
▪ Dudek cannot control the amount of time it will take the USACE to review our PCN or Regional Permit application or complete the NHPA Section 106 process to issue a final permit.

Task 5.3 Delivarbales:
▪ Draft and Final version of the NWP PCN or General Permit package (digital format). ▪ Submit materials to the USACE- Sacramento District via Sacramento District’s beta version of the Regulatory Request System (RRS), or USACE DoD SAFE site- whichever is working and directed for submittal by the USACE PMs.

TOTAL COST ...................................................................................................................................................... $11,060.00 Please reach out with any questions regarding this scope and budget augmentation request (Task Order 04).

Dudek is excited to keep advancing the Memorial Park Magenta Drain project and further aiding the City in constructing a successful and lasting park feature.

Sincerely,
____________________________________
Nick Deyo
Senior Landscape Architect
cc: Bjorn Jones, Amy Kesler-Wolfson (City of Grass Valley); Morgan Kennedy, Katherine Waugh (Dudek)

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Item # 14.
438000.3
City of Grass Valley
City Council
Agenda Action Sheet
Title: Resolution Number 26-05 “Appointing Police Chief Alex Gammelgard as Interim City Manager”
CEQA: Not a project
Recommendation: By MOTION, adopt Resolution Number 26-05 “Appointing Police Chief Alex Gammelgard as Interim City Manager”
Prepared by: Tim Kiser, City Manager
Council Meeting Date: March 10, 2026 Date Prepared: March 3, 2026 Agenda: Consent
Background: Tim Kiser recently provided notice that he will be stepping down as City Manager effective March 19, 2026. The City of Grass Valley is thus in the process of recruiting the position of City Manager. During such recruitment, the City wishes to appoint a person with specialized skills qualified to fill the position on an interim basis in order to prevent stoppage of public business and continue Municipal operations during recruitment for a permanent appointment.

Mr. Alex Gammelgard, who is the City’s current Police Chief, has been employed by the City since January 2005 and brings over 25 years of experience in both the public and private sectors. If appointed to the position of Interim City Manager, Mr. Gammelgard would receive $500 per pay period in compensation and $200 per pay period in deferred compensation while performing Interim City Manager duties in addition to his normal salary. Mr. Gammelgard would continue to perform Police Chief duties while serving as Interim City Manager.

Upon the conclusion of Mr. Gammelgard’s appointment as Interim City Manager and in the event Mr. Gammelgard is not appointed to the position of City Manager, his role would revert to Police Chief.

The attached Resolution Number 26-05 will provide for Interim City Manager services during the recruitment process for a permanent City Manager.

Council Goals/Objectives: This item executes portions of the work tasks towards achieving /maintaining the Strategic Plan goal to maintain a Productive and Efficient Workforce

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Item # 15.
438000.3
Fiscal Impact: With some salary savings from the vacancy of the City Manager, and the reallocation from General fund into Sewer and Water fund for the Police Chief, there will be sufficient funds.

Funds Available: Yes Account #: 100-General, 510-Sewer, 500-Water Reviewed by: City Manager
Attachments: Resolution

Page 268 ends

Item # 15.
437994.4

CITY COUNCIL OF THE CITY OF GRASS VALLEY
RESOLUTION NO. 26-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY

APPOINTING POLICE CHIEF ALEX GAMMELGARD AS INTERIM CITY

MANAGER
WHEREAS, the City of Grass Valley is in the process of filling the position of City Manager, which shall become vacant on March 20, 2026, with the resignation of current City Manager Tim Kiser; and
WHEREAS, during any recruitment for a permanent City Manager, the City desires to appoint a person with specialized skills qualified to fill the position on an interim basis in order to prevent stoppage of public business and continue Municipal operations during recruitment for a permanent appointment; and
WHEREAS, Grass Valley Charter, Article VIII, Section 1 establishes the office of City Manager and Municipal Code section 2.05.010(C) authorizes the City Council to appoint the City Manager; and
WHEREAS, the City Council, through review of the annual budget, sets salaries paid and special compensation; and
WHEREAS, Alex Gammelgard (“Employee”) is the Police Chief, who has been employed by the City since January 2005 and brings over 25 years of experience in both the public and private sectors; and
WHEREAS, the City Council wishes to appoint Employee to the position of Interim City Manager on an interim basis; and
WHEREAS, the City Council desires that Employee continue to perform the duties of Police Chief for the duration of his appointment as Interim City Manager; and WHEREAS, Government Code section 20480(a) limits out-of-class appointments to 960 hours in a fiscal year; and
WHEREAS, in addition to Employee’s regular wages as Police Chief, Employee shall receive $500 per pay period in compensation and $200 per pay period in deferred compensation for the duration of his appointment as Interim City Manager; WHEREAS, this temporary out of class assignment to perform duties of the City Manager in addition to Employee’s regular Chief of Police duties is not intended to modify his PERS safety classification, and Employee understands this additional compensation for the out of class assignment is not pensionable; and WHEREAS, the City Council shall review Employee’s performance and compensation after six months of Employee’s appointment as Interim City Manager if

Page 269 ends

Item # 15.
437994.4
no permanent City Manager has been appointed by that time; and WHEREAS, the City Council reserves its right under Grass Valley Municipal Code section 2.05.010(D) to remove Employee from the Interim City Manager position; and WHEREAS, upon the conclusion of Employee’s appointment as Interim City Manager (an out of class assignment in addition to Employee’s regular assignment as Chief of Police), for any or no reason, Employee’s role shall revert to his existing Police Chief classification, with all the rights, duties, and responsibilities thereto; and WHEREAS, the reversion noted above shall in no way impair Employee’s status as an at-will employee, with no property interest in the position of employment; and WHEREAS, Employee has agreed to fill the position of Interim City Manager under the terms outlined above.

NOW, THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF GRASS VALLEY DOES RESOLVE AS FOLLOWS:

1. The recitals above are incorporated herein by reference.

2. The City Council hereby appoints Police Chief Alex Gammelgard (“Employee”) to the position of Interim City Manager for a period effective March 20, 2026 until the City Council’s appointment of a City Manager to the City of Grass Valley, under the terms detailed in the recitals above.

3. Employee’s appointment as Interim City Manager shall conclude upon the City Council’s appointment of a City Manager to the City of Grass Valley.

4. This Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

I HEREBY CERTIFY that the foregoing resolution was adopted at a regular meeting of the Grass Valley City Council on the 10th day of March, 2026, by the following vote, to wit:

AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
ABSENT: Councilmembers
_________________________________
Mayor of the City of Grass Valley
Attest: Approved as to form:
_________________________________ _________________________________ City Clerk of the City of Grass Valley City Attorney for the City of Grass Valley

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Item # 15.

Grass Valley City CouncilMarch 10, 2026

Grass Valley City Council
March 10, 2026