Grass Valley City Council
June 23, 2026

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, June 23, 2026 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com AGENDA
Any person with a disability who requires accommodations to participate in this meeting should telephone the City Clerk’s office at (530)274-4390, at least 48 hours prior to the meeting to make a request for a disability related modification or accommodation.

Mayor Hilary Hodge, Vice Mayor Haven Caravelli, Councilmember Jan Arbuckle, Councilmember Joe Bonomolo, Councilmember Tom Ivy

MEETING NOTICE
City Council welcomes you to attend the meetings electronically or in person at the City Hall Council Chambers, located at 125 E. Main St., Grass Valley, CA 95945. Regular Meetings are scheduled at 6:00 p.m. on the 2nd and 4th Tuesday of each month. Your interest is encouraged and appreciated.

This meeting is being broadcast “live” on Comcast Channel 17 & 18 by Nevada County Media, on the internet at www.cityofgrassvalley.com, or on the City of Grass Valley YouTube channel at https://www.youtube.com/@cityofgrassvalley.com Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after that will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item.

Agenda materials, staff reports, and background information related to regular agenda items are available on the City’s website: www.cityofgrassvalley.com. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at www.cityofgrassvalley.com, subject to City staff’s ability to post the documents before the meeting.

Please note, individuals who disrupt, disturb, impede, or render infeasible the orderly conduct of a meeting will receive one warning that, if they do not cease such behavior, they may be removed from the meeting. The chair has authority to order individuals removed if they do not cease their disruptive behavior following this warning. No warning is required before an individual is removed if that individual engages in a use of force or makes a true threat of force. (Gov. Code, § 54957.95.)

City of Grass Valley, CA AGENDA June 23, 2026
Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting by calling (530) 274-4390, we are happy to accommodate.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
AGENDA APPROVAL - The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner.

REPORT OUT OF CLOSED SESSION

INTRODUCTIONS AND PRESENTATIONS

CITY UPDATE

1. Sierra Nevada Conservancy Grant & California Air Resources Board (CARB) Grant Announcements
PUBLIC COMMENT - Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to [email protected]. Comments will be reviewed and distributed before the meeting if received by 5pm. Comments received after 5pm will be addressed during the item and/or at the end of the meeting. Council will have the option to modify their action on items based on comments received. Action may be taken on any agenda item. There is a time limitation of three minutes per person for all emailed, voicemail, or in person comments, and only one type of public comment per person. Speaker cards are assigned for public comments that are on any items not on the agenda, and within the jurisdiction or interest of the City. Speaker Cards can be pulled until the opening of public comment at which time sign ups will no longer be allowed.

These cards can be found at the City Clerks desk. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item is announced. When recognized, please begin by providing your name and address for the record (optional). Thirty minutes of public comment will be heard under this item in order of the speaker card assigned and the remaining general public comments will be heard at the end of the meeting. We will begin with number one.

CONSENT ITEMS -All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action but Council action is required to do so (roll call vote).Unless the Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person.

2. Approval of the Regular Meeting Minutes of June 9, 2026 Recommendation: Council approve minutes as submitted.

3. Title: Corrected Appropriation Limit for Fiscal Year 2026-27

City of Grass Valley, CA AGENDA June 23, 2026
CEQA: Not a Project.

Recommendation: It is recommended that the City Council adopt Resolution No. 2026- 32 establishing the corrected Appropriation Limit for the City of Grass Valley for Fiscal Year 2026-27 and superseding Resolution No. 2026-24 adopted on June 9, 2026.

4. Title VI Program – Adopt Implementation Plan
CEQA: N/A – Not a Project
Recommendation: That Council adopt the City of Grass Valley Title VI Implementation Plan

5. ADA Transition Plan – Appoint ADA Coordinator
CEQA: N/A – Not a Project
Recommendation: That Council appoint City Engineer Bjorn Jones as the City’s ADA Coordinator

6. Adoption of Community and Outreach Coordinator Position, Modification of Authorized Staffing, and Budget Amendment
CEQA: Not a project
Recommendation: That the City Council: 1) Adopt the Community and Outreach Coordinator job description and authorize the creation of one (1) part-time Community and Outreach Coordinator position not to exceed 960 hours annually; 2) Authorize the conversion of the currently budgeted and authorized part-time Community Services Analyst (CSA) position to one (1) full-time Community Services Analyst position; 3) Eliminate the currently authorized full-time Community Engagement Specialist position and reallocate the associated funding to support the newly created Community and Outreach Coordinator position; 4) Approve the associated budget amendment; and 5) Authorize the City Manager to make any necessary administrative changes to implement these staffing modifications.

7. Calling and Giving Notice of Holding a General Municipal Election on November 3, 2026 CEQA: Not a project
Recommendation: Adopt Resolution No. 2026-33 calling and giving notice of holding a General Municipal Election on Tuesday, November 3, 2026, for the election of two Council Members for the City of Grass Valley

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

ADMINISTRATIVE

BRIEF REPORTS BY COUNCIL MEMBERS

CONTINUATION OF PUBLIC COMMENT

City of Grass Valley, CA AGENDA June 23, 2026

ADJOURN

POSTING NOTICE
This is to certify that the above notice of a meeting of The City Council, scheduled for Tuesday, June 23, 2026, at 6:00 p.m., was posted at city hall, easily accessible to the public, as of 5:00 p.m. Friday, June 19, 2026.
________________________
Taylor Whittingslow, City Clerk

GRASS VALLEY
City Council Regular Meeting, Capital Improvements Authority and Redevelopment "Successor Agency"
Tuesday, June 09, 2026 at 6:00 PM
Council Chambers, Grass Valley City Hall | 125 East Main Street, Grass Valley, California Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: [email protected] Web Site: www.cityofgrassvalley.com

MINUTES

CALL TO ORDER
Meeting called to order at 6:03 pm.

PLEDGE OF ALLEGIANCE
Mayor Hodge led the pledge of allegiance.

ROLL CALL

PRESENT
Councilmember Jan Arbuckle
Councilmember Joe Bonomolo
Councilmember Tom Ivy
Vice Mayor Haven Caravelli
Mayor Hilary Hodge

AGENDA APPROVAL -
Motion made by Councilmember Arbuckle, Seconded by Vice Mayor Caravelli.

Voting Yea: Councilmember Arbuckle, Councilmember Bonomolo, Councilmember Ivy, Vice Mayor Caravelli, Mayor Hodge

REPORT OUT OF CLOSED SESSION
Nothing to report.

INTRODUCTIONS AND PRESENTATIONS

CITY UPDATE

1. Historical Commission Vacancy Update

PUBLIC COMMENT -
In person public comments: Speakers 1 thru 13 (noted changes no speaker #3) Virtual comments attached.

CONSENT ITEMS -
Virtual public comments attached.

Item # 2.

City of Grass Valley, CA MINUTES June 09, 2026
Motion made by Councilmember Arbuckle, Seconded by Councilmember Bonomolo.

Voting Yea: Councilmember Arbuckle, Councilmember Bonomolo, Councilmember Ivy, Vice Mayor Caravelli, Mayor Hodge

2. Approval of the Regular Meeting Minutes of May 26th, 2026 Recommendation: Council approve minutes as submitted.

3. Approval of the Regular Meeting Minutes of May 12th, 2026 Recommendation: Council approve minutes as submitted.

4. Health and Safety Code Section 13146.4 Report on Fire Inspections CEQA: Not a project
Recommendation: That Council adopt Resolution 2026-15 which accepts the Grass Valley Fire Department report pursuant to Health and Safety Code Section 13146.4 annual inspections for 2025

5. Title: Appropriation Limit for Fiscal Year 2026-27
CEQA: Not a Project.

Recommendation: It is recommended that the City Council adopt Resolution No. 2026- 24 establishing the Appropriation Limit for the City of Grass Valley for Fiscal Year 2026-27.

6. Adoption of Five Resolutions of Intention to Levy Annual Assessments for Landscaping and Lighting Districts and Benefit Assessment Districts for Fiscal Year 2026-27 and Setting a Public Hearing for June 23, 2026.

CEQA: Not a Project.

Recommendation: It is recommended that the City Council adopt the following five Resolutions of Intention related to the City’s Landscaping and Lighting Districts (LLDs) and Benefit Assessment Districts (BADs), and set a public hearing for June 23, 2026, at 6:00 p.m. in the City Council Chambers: 1) Resolution of Intention No. 2026-25 to Order Improvements Pursuant to the Landscaping and Lighting Act of 1972 – Assessment District No. 1988-1, Commercial Landscaping and Lighting District. 2) Resolution of Intention No.2026-26 to Order Improvements Pursuant to the Landscaping and Lighting Act of 1972 – Assessment District No, 1988-2, Residential Landscaping and Lighting District. 3) Resolution of Intention No. 2026-27 to Order Improvements Pursuant to the Benefit Assessment Act of 1982 Assessment District No. 2003-1, Morgan Ranch Unit 7. 4) Resolution of Intention No. 2026-28 to Order Improvements Pursuant to the Benefit Assessment Act of 1982 Assessment District No. 2010-1, Morgan Ranch West. 5) Resolution of Intention No. 2026-29 to Order Improvements Pursuant to the Benefit Assessment Act of 1982 Assessment District No. 2016-1, Ridge Meadows Benefit.

7. Road Maintenance and Rehabilitation Account Funding – Adopt Project List CEQA: N/A – Not a Project/Administrative Action
Recommendation: That Council adopt a Resolution to include Road Maintenance and Rehabilitation Account (RMRA) funding in the Fiscal Year 2026/27 budget and specifying a list of projects to be funded with RMRA funds.

Item # 2.

City of Grass Valley, CA MINUTES June 09, 2026

8. Calling and Giving Notice of Holding a General Municipal Election on November 3, 2026 CEQA: Not a project
Recommendation: Adopt Resolution No. 2026-21 calling and giving notice of holding a General Municipal Election on Tuesday, November 3, 2026, for the election of two Council Members for the City of Grass Valley

9. Identify the terms of reimbursement and other conditions for the fire department response away from their official duty station and assigned to an emergency incident as part of the California Fire Assistance Agreement (CFAA).

CEQA: Not a project
Recommendation: That Council 1) adopt Resolution No. 2026-31, identifying the terms and conditions for the fire departments response away from their official duty station and assigned to emergency incidents as part of California Fire Assistance Agreement (CFAA); 2) approve revisions to the applicable Memorandum of Understanding (MOU) with a side letter outlining a fifteen percent (15%) portal-toportal incentive for eligible employees assigned to (CFAA) strike team, single resource, and overhead assignments when such costs are reimbursable to the City, subject to legal review.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND /

OR ANY ADDED AGENDA ITEMS

REORGANIZATION RELATED ITEMS

PUBLIC HEARING

10. Public Hearing on Status of Vacancies and Recruitment/Retention Efforts – Government Code §3502.3 (AB 2561)
CEQA: Not a project
Recommendation: That Council conduct a public hearing as required by Government Code §3502.3 to: 1) Present information on the status of vacancies; 2) Outline current recruitment and retention efforts; 3) Receive input from recognized employee organizations
Taylor Whittingslow, Deputy City Manager, gave overview of item to the council.

No public comment.

Motion made to conduct a public hearing as required by Government Code §3502.3 to: 1) Present information on the status of vacancies; 2) Outline current recruitment and retention efforts; 3) Receive input from recognized employee organizations by Councilmember Arbuckle, Seconded by Vice Mayor Caravelli.

Voting Yea: Councilmember Arbuckle, Councilmember Bonomolo, Councilmember Ivy, Vice Mayor Caravelli, Mayor Hodge

11. Fiscal Year 2026-27 Operating Budget Public Hearing CEQA: Not a project
Recommendation: It is recommended that the City Council open the Public Hearing and adopt Resolution No. 2026-30 approving the FY 2026-27 Operating Budget for the City of Grass Valley and the Grass Valley Redevelopment Successor Agency.

Item # 2.

City of Grass Valley, CA MINUTES June 09, 2026
Jennifer Styczynski, Finance Director, gave presentation on this item.

No public comments.

Motion to have Public Hearing and adopt Resolution No. 2026-30 approving the FY 2026-27 Operating Budget for the City of Grass Valley and the Grass Valley Redevelopment Successor Agency. made by Councilmember Arbuckle, Seconded by Vice Mayor Caravelli.

Voting Yea: Councilmember Arbuckle, Councilmember Bonomolo, Councilmember Ivy, Vice Mayor Caravelli, Mayor Hodge

ADMINISTRATIVE

12. Grass Valley Downtown Association Request for 2026 Parking and Business Improvement District Allotment
CEQA: Not a Project.

Recommendation: That Council 1) receive a presentation from the Grass Valley Downtown Association (GVDA) request for the distribution of $65,000 of Business Improvement District (BID) Assessment funds; 2) review and approve the proposed distribution of BID Assessment funds; and 3) authorize City to pay the proposed invoice from the GVDA in accordance with the Agreement for Administration of “Parking and Business Improvement Area”.

Vice Mayor Caravelli recused herself due to owning property in the downtown area.

GVDA gave presentation to the Council.

At 7:07 power went out. Meeting resumed at 7:20 pm with no power but the stream was still going.

GVDA proceeded with their presentation.

Public comments: Bob Branstrom, Buckley Armiker, Kimberly Parker, unnamed, Jerry Cirino, Penny Short, Anne Stars,
Virtual Public comments attached.

Motion made to 1) receive a presentation from the Grass Valley Downtown Association (GVDA) request for the distribution of $65,000 of Business Improvement District (BID) Assessment funds; 2) review and approve the proposed distribution of BID Assessment funds; and 3) authorize City to pay the proposed invoice from the GVDA in accordance with the Agreement for Administration of “Parking and Business Improvement Area”. by Councilmember Arbuckle, Seconded by Councilmember Bonomolo.

Voting Yea: Councilmember Arbuckle, Councilmember Bonomolo, Councilmember Ivy, Mayor Hodge

13. 7
th Cycle Housing Element Update
CEQA: Statutorily Exempt, Public Resource Code Section 21080.085 Recommendation: That Council receive a presentation on the 7th Cycle Housing Element, and the Regional Housing Needs Allocation (RHNA) and projected schedule.

Amy Wolfson, City Planner gave presentation to the Council.

No public comments.

Item # 2.

City of Grass Valley, CA MINUTES June 09, 2026
No action required.

BRIEF REPORTS BY COUNCIL MEMBERS
Councilmember Bonomolo announce the upcoming AdHoc skateboard meeting.

Councilmember Ivy attended a Resiliency Board meeting. Councilmember Arbuckle League of California Cites meeting, National League of Cities meetings & several board meeting. Vice Mayor Caravelli attended an ERC board meeting and the Pride parade in Nevada City. Mayor Hodge Voted on June 2nd.

CONTINUATION OF PUBLIC COMMENT
No additional speakers were left.

ADJOURN
Meeting was adjourned at 8:21 pm
_________________________________ _____________________________ Hilary Hodge, Mayor Taylor Whittingslow, City Clerk
Adopted on:___________

Item # 2.

Item # 2.

Item # 2.
3 Taylor Whittingslow
From: HAMILTON CRAIG - Voicemail box 8880 <[email protected]> Sent: Tuesday, June 9, 2026 3:10 PM
To: Public Comments
Subject: Voicemail from HAMILTON CRAIG at on Jun 9 2026 3:05 PM Attachments: 1781042720-0000271c.mp3
You received a new voicemail message
New voicemail message
Time: Tuesday, June 9 2026 3:05 PM
From: HAMILTON CRAIG
Duration: 3 minutes 39 seconds
Voicemail box: 8880
Transcript:

Good evening. My name is Craig Hamilton, property owner and former GVDA board member and commercial real estate agent in Grass Valley. I was just calling on support of the Grass Valley Downtown Association and the importance that I feel that it has and hopefully the continuing support for it. I have been a property owner for almost 19 years, actually located right next to the old GVDA downtown office to where I've had a lot of interactions with them directly over the years and got to watch firsthand of all that is entailed in putting on the events and working to support the merchants. I've got to see a number of iterations through Howard Levine and some of the predecessors that came after him and the different versions of the GVDA and joined in during COVID and through the transition of combining with the chamber and working with the city. And in doing so, I've got a pretty in-depth experience of all

Item # 2.
4 that is required and what it takes to put on and be a thriving organization, with the intention of helping the merchants and adding to the quality of the experience and being local and or a visitor into downtown Grass Valley. It is a lot of work and I saw it before when it was ran by one person with a handful of volunteers that it really is almost impossible to function in that fashion and was part of the motivation to combine with the chamber and really utilize the large membership of the chamber and partner with the city because it requires a village, no doubt. And in doing so, since then, you know, the numbers don't lie. Our vacancy rates have been basically zero for the past six-plus years. And I know the vents are up 20% in the last three years. And, you know, and the organization itself having, into its current iteration, having clean books, everything itemized, organized, it is a well-running oiled machine and, you know, that comes from, you know, a lot of effort and a lot of intentionality to have it be so. And I'm proud to see that it is partnering with the chamber and the city.

I think that we're all working towards the same goals. And it's, you know, why reinvent it every time? Why not all work together going towards the same goal? And the town benefits from it and the merchants benefit from it. And as a property owner, we have benefited from it. So, you have my support and I hope they get your support.

Thanks for your time.

Rate this transcript's accuracy
Mailbox Capacity: 97/99 available
© 2026 GoTo Group, Inc.
333 Summer St, Boston, MA 02210, United States
Follow us on Twitter, LinkedIn, Facebook

Item # 2.

Item # 2.
6 Item 7: RMRA Funding. SEBC supports using RMRA funding for the 2026 Annual Street Rehabilitation Project on Idaho Maryland Road, particularly because the staff report identifies sidewalk improvements, curb ramps, bicycling facilities, Complete Streets elements, and implementation of the City's Active Transportation Plan.

We would appreciate clarification on several design details. What type of bicycle facility is proposed for Idaho Maryland Road? Will this be a standard bike lane, buffered bike lane, separated facility, or another treatment? SEBC recommends that the City use best practices in the bike lane design, to include separated/protected bike lanes, green markings, marking travel paths through intersections, etc. (SEBC provided the City its resource, “Bicycle Transportation Best Practices” earlier this month.) We would also like to know what intersection improvements are planned, including pedestrian crossings, visibility enhancements, and bicycle accommodations at key crossings.

Finally, does the proposed design close any meaningful gaps in the bicycle and pedestrian network along Idaho Maryland Road, or is it primarily a pavement rehabilitation project with limited active transportation improvements? Since this corridor is specifically identified as advancing Complete Streets and Active Transportation Plan goals, it would be helpful for the public to understand what connectivity and safety benefits will be delivered. We look forward to meeting with the City to further discuss this project and understanding how and why design decisions were made.

Item 11: Fiscal Year 2026-27 Operating Budget Public Hearing We appreciate the work that has gone into preparing the Fiscal Year 2026-27 budget and the continued investment in projects that improve safety and mobility throughout Grass Valley.

We were encouraged to see funding for projects such as the Wolf Creek Trail Study, the Wolf Creek ATP Connectivity Project, the Centreville Bike Park, McCourtney Road pedestrian improvements, Loma Rica Trail improvements, sidewalk repairs, traffic safety projects, and street rehabilitation. These investments recognize that transportation is not just about moving cars—it is also about creating safe and connected options for people who walk, bike, use mobility devices, or access transit.

As the City moves forward with these projects, we encourage the Council to provide clear delivery schedules and identify public design-review opportunities early in the process. Residents are more likely to support and use these improvements when they understand the timeline and have meaningful opportunities to help shape project design.

We also encourage the City to prioritize safety and connectivity whenever roadway projects overlap with pavement maintenance or rehabilitation work. When streets are already being redesigned or resurfaced, it is often the most cost-effective opportunity to close sidewalk and bike lane gaps.

Item 12: Grass Valley Downtown Association Request for 2026 Parking and Business Improvement District Allotment
Regarding the Downtown Association's request, we appreciate the ongoing efforts to maintain and promote downtown, including sidewalk cleanup, transit partnerships, public amenities, and outreach related to parking changes.

Item # 2.
7 As those efforts continue, we encourage the City and the Downtown Association to ensure that downtown remains welcoming for people arriving by all modes of transportation. This includes maintaining convenient and visible bicycle parking, providing clear wayfinding, and using "Walk Your Bike" messaging thoughtfully so that it improves safety without discouraging cycling access. Parking policies and downtown management strategies should recognize that many visitors and customers arrive on foot, by bicycle, or by transit, and those users contribute to a vibrant downtown just as drivers do.

Thank you for your consideration and for continuing to invest in a safer, more connected, and more accessible Grass Valley.

Katherine Thompson, President (916.835.1541)
Reed Hamilton, Transportation Committee Chair
Sierra Express Bicycle Club of Nevada County
sierraexpress.org

Item # 2.

Item # 2.

Item # 2.
10 My request is simple: build facilities that make families feel safe riding, and continue sending the message that bicyclists belong in Grass Valley.

Thank you for your consideration.

Sincerely,
Rupert Long
Grass Valley Resident

Item # 2.

Item # 2.

Item # 2.
13 Taylor Whittingslow
From: RIEGEL JESS - Voicemail box 8880 <[email protected]> Sent: Monday, June 8, 2026 3:21 PM
To: Public Comments
Subject: Voicemail from RIEGEL JESS at on Jun 8 2026 3:18 PM Attachments: 1780957131-00000a5a.mp3
You received a new voicemail message
New voicemail message
Time: Monday, June 8 2026 3:18 PM
From: RIEGEL JESS
Duration: 1 minute 19 seconds
Voicemail box: 8880
Transcript:

Hi, my name is Jess Regal and I Become aware recently of the flock cameras all over town and grass valley and I've started to notice them as I'm driving by and I vehemently oppose these types of tracking devices it just makes me feel uncomfortable and like Like I'm living in a surveillance state as I'm driving around town Even though that I'm not it's like I hear the argument like well if you're not I'm not doing anything wrong like why should I worry about it? But I Still don't like it, and I don't think that we need it and I think that it would be a safer and a more trusted community without These devices and I don't even know where I mean period and also You know, how is this information? Like, where is it even going? It's going on the internet, it's going on the cloud. It's so Big Brother, you know, 1984. Like, it's unnecessary and I, my public comment is, let's remove all these. Thank you so much.

Item # 2.
14 Rate this transcript's accuracy
Mailbox Capacity: 97/99 available
© 2026 GoTo Group, Inc.
333 Summer St, Boston, MA 02210, United States
Follow us on Twitter, LinkedIn, Facebook

Item # 2.

Item # 2.
16 experience here, that reflects the work being done by organizations and volunteers who invest their time and energy into making our community a place people want to visit—and return to.

The positive impact I have witnessed over the past four years has inspired me to become more involved in supporting downtown initiatives and community events. That desire to engage more deeply in our community reflects the confidence I have in the direction the GVDA has taken and the value it continues to bring to residents, businesses, and visitors alike.

For these reasons, I strongly support the continued work of the GVDA and the investment that allows these efforts to continue. The positive impact on our downtown, our local businesses, and our community has been clear, and I believe the momentum built over the past four years is worth sustaining.

Thank you for your time and consideration.

Sincerely,
KathE Garcia
General Manager
Gold Miners Inn, An Ascend Hotel CollecƟon Member
121 Bank Street
Grass Valley, CA 95945
530-477-1700 x6
530-477-2058 fax
hƩps://www.goldminersinngrassvalley.com/

Item # 2.

Item # 2.

Item # 2.

Item # 2.

Item # 2.

Item # 2.

Item # 2.

Item # 2.
1 Taylor Whittingslow
From: KIMMICH RUDOLF - Voicemail box 8880 <[email protected]> Sent: Tuesday, June 9, 2026 7:43 PM
To: Public Comments
Subject: Voicemail from KIMMICH RUDOLF at on Jun 9 2026 7:40 PM Attachments: 1781059216-0000290c.mp3
You received a new voicemail message
New voicemail message
Time: Tuesday, June 9 2026 7:40 PM
From: KIMMICH RUDOLF
Duration: 1 minute 55 seconds
Voicemail box: 8880
Transcript:

Hello, Matthew Coulter, public comment on the downtown and some of the banners are misplaced and then there's a lot of banners that aren't up on the places where banners go and I understand there's three different organizations in charge of the different banners, the Mill Street Mall and the Main Street and then the South Auburn group. maybe some unification would be in order for our downtown, but I mostly want to speak about the pedestrian danger and the fact that in the over 50 years that I've lived here, I can't recall someone being killed in a crosswalk right downtown. And Jong was killed there, disabled veteran, Vietnam veteran, and it was pretty much swept into the rug and it's very upsetting to some of us who pay attention to these things. I understand that it's not someone that you knew or probably ever spoke to so it doesn't really resonate with you but for many of us who walk our streets and

Item # 2.
2 use the sidewalks as he did on a daily basis as Billy did on a daily basis who was also run down and killed in a crosswalk in downtown. This really needs to be considered. There needs to be one crosswalk at the clock tower and not two. So another person is going to be killed there before the season is out. Thank you very much. Please consider pedestrian safety. That is paramount with what's going on downtown from what I observe. Even the pedestrians aren't aware of the danger that they are in. Thank you.

Rate this transcript's accuracy
Mailbox Capacity: 97/99 available
© 2026 GoTo Group, Inc.
333 Summer St, Boston, MA 02210, United States
Follow us on Twitter, LinkedIn, Facebook

Item # 2.
3 Taylor Whittingslow
From: THOMPSON K. - Voicemail box 8880 <[email protected]> Sent: Tuesday, June 9, 2026 7:04 PM
To: Public Comments
Subject: Voicemail from THOMPSON K. at on Jun 9 2026 7:01 PM Attachments: 1781056878-000028fc.mp3
You received a new voicemail message
New voicemail message
Time: Tuesday, June 9 2026 7:01 PM
From: THOMPSON K.

Duration: 1 minute 15 seconds
Voicemail box: 8880
Transcript:

We have 150 members in the county, including Grass Valley, of course. Regarding the Downtown Association's request, we appreciate the ongoing efforts to maintain and improve the town, including sidewalk cleanup, transit, public amenities, and outreach. And so it continues in the Downtown Association to ensure downtown and local means for people arrive at all modes of transportation, maintain and maintain invisible bicycle parking, providing clear wayfinding, and walk your bike once it reaches that place. So that's why we have a large amount of access to policies and downtown management strategies We should recognize that many of the survivors arrived on the vehicle, and those users contribute to the violent town, just a stretch of the road. Thank you for your consideration and for continuing to make this a safer, more connected, and more accessible West Valley.

Item # 2.
4 Rate this transcript's accuracy
Mailbox Capacity: 97/99 available
© 2026 GoTo Group, Inc.
333 Summer St, Boston, MA 02210, United States
Follow us on Twitter, LinkedIn, Facebook

Item # 2.
5 Taylor Whittingslow
From: GRASS VALLEY CA - Voicemail box 8880 <[email protected]> Sent: Tuesday, June 9, 2026 6:39 PM
To: Public Comments
Subject: Voicemail from GRASS VALLEY CA at on Jun 9 2026 6:35 PM Attachments: 1781055349-000028ef.mp3
You received a new voicemail message
New voicemail message
Time: Tuesday, June 9 2026 6:35 PM
From: GRASS VALLEY CA
Duration: 1 minute 34 seconds
Voicemail box: 8880
Transcript:

Hi, this is Matthew Colter commenting on the consent calendar, the landscaping tax that should really be Looked at again because a lot of these areas They're not really landscaped and they don't get maintained and you just keep charging more and more for it I was out near Morgan Ranch today A lot of the sidewalks are all over ground where they are completely unusable And that's in the city's purview, not the property owner. The roads maintenance, I don't think Grass Valley even does that because it is a mess out there. And I would encourage everyone on the city council to one time ride on Nevada County connects the old school country stage, and you will feel what our roads, the true damage to our roads. It is tearing our buses apart, and it's a rough way to go. Yeah, there were roads. And then also number eight, I'm gonna be talking with the county I have in the past, and I wanted to wait till this

Item # 2.
6 current election was over To ask the county to go ahead and take over the city of grass valley election due to the fraud that's been perpetrated by the city in previous elections. And that's all I have to say on the consent calendar. Thanks a lot.

Rate this transcript's accuracy
Mailbox Capacity: 97/99 available
© 2026 GoTo Group, Inc.
333 Summer St, Boston, MA 02210, United States
Follow us on Twitter, LinkedIn, Facebook

Item # 2.
7 Taylor Whittingslow
From: GRASS VALLEY CA - Voicemail box 8880 <[email protected]> Sent: Tuesday, June 9, 2026 6:36 PM
To: Public Comments
Subject: Voicemail from GRASS VALLEY CA at on Jun 9 2026 6:31 PM Attachments: 1781055065-000028eb.mp3
You received a new voicemail message
New voicemail message
Time: Tuesday, June 9 2026 6:31 PM
From: GRASS VALLEY CA
Duration: 3 minutes 17 seconds
Voicemail box: 8880
Transcript:

Hello, this is Matthew Coulter, public comment for the City Council meeting. I'd like to focus on the sidewalk situation here in town and folks that are blocking sidewalks, both with cars, scaffolding, and the danger to pedestrians. The new UPS store, they seem to like to park in the red zone on the sidewalk, which is also a bus stop, so it's a triple whammy. And that's their new place to park, so I hope the GVPD can deal with that. effectively. The vegetation that's grown into the sidewalks, I understand, but I'm going to feed people understands that years ago Howard basically you guys did a quick run and I think was the only one there then to give the sidewalks to the property owners and relinquish responsibility where a lot of them are day and this is along Sierra College and this is along places that are being charged extra for vegetation management and landscaping. Someone put up a real estate sign directly over the

Item # 2.
8 top of the Sarah Kidder monument and mayor maybe you could pull that out that's your neighborhood that's an illegal sign placement in a pocket park or a historic figure of our town. The trespassing that went on at the library during the roofing project by MEC Roofing, the trespassing onto the county property, the county wasn't aware that that was going to be accessed. No permits were gotten, and the permits that were gotten for the Grass Valley city weren't followed at all. So it's a problem when the leaders themselves are the ones breaking the rules that they expect us to follow. That is just hypocrisy in government at its best. And it's surely out of profit. So we all just subsidized her project to make more money because she was able to cut corners. That's unacceptable. And she needs to be censored for that from the council because this is an ongoing problem that she just does whatever she wants.

And it's ridiculous. Absolutely. I'd also like to comment on the cameras. And the information that's being withheld from the cameras, if you put an information request for body cameras, the GVPD will not release it. They cherry pick the camera information that is available to the public to work in their favor, not to actually give the actual truth. The city manager being the police chief is a conflict of interest. So I deplore my elected officials to control these individuals that are breaking the law and withholding information, public information, that we are paying for to the public. That is a big problem. And please, everyone join my Concerned Citizen Facebook page and I'll continue to post about these subjects. Thanks a lot. I'll be commenting on the consent calendar.

Rate this transcript's accuracy
Mailbox Capacity: 97/99 available
© 2026 GoTo Group, Inc.
333 Summer St, Boston, MA 02210, United States
Follow us on Twitter, LinkedIn, Facebook

Item # 2.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Corrected Appropriation Limit for Fiscal Year 2026-27 CEQA: Not a Project.

Recommendation: It is recommended that the City Council adopt Resolution No. 2026-32 establishing the corrected Appropriation Limit for the City of Grass Valley for Fiscal Year 2026- 27 and superseding Resolution No. 2026-24 adopted on June 9, 2026.

Prepared by: Jennifer Styczynski, Finance Director
Council Meeting Date: 06/23/2026 Date Prepared: 06/16/2026 Agenda: Consent
Discussion: Article XIII B of the California Constitution requires cities to annually establish and appropriations limit, commonly referred to as the “Gann Limit”. The appropriations limit restricts the amount of certain tax revenues that may be appropriated each fiscal year and is adjusted annually based on inflation and population growth factors, as authorized by Proposition 111.

At its June 9, 2026, meeting, the City Council adopted Resolution No. 2026-24 establishing the Fiscal Year 2026-27 Appropriations Limit. On June 10, 2026, subsequent to the preparation of the Council agenda packet and Council action, the City received the draft Fiscal Year 2024-25 Gann Limit report from the City’s auditors. During the review process, it was identified that a beginning appropriations limit amount has been carried forward incorrectly between Fiscal Year 2023-24 and Fiscal Year 2024-25.

Because the appropriations limit calculation is cumulative and each fiscal year’s calculation builds upon the prior year’s established limit, correcting the historical amount impacts the Fiscal Year 2026-27 appropriation limit previously adopted by the City Council.

The calculation is based on the City’s FY 1978-79 appropriations base and is adjusted annually using:
 A population growth factor, which may be based on either City or County population changes; and
 An inflation (price) factor, which may be based on either California per capita personal income growth or local non-residential assessed valuation growth.

For Fiscal Year 2026-27, the City has elected to use the following factors:
 Population Factor: Nevada County population growth rate of -0.47%  Price Factor: Change in California per capita personal income of 4.95%, resulting in an adjustment factor of 1.0446
Based on the corrected beginning appropriations limit, the Fiscal Year 2026-27 appropriations limit has been recalculated to $32,099,810.

Item # 3.

Based on the FY 2026-27 adopted budget, the City’s projected appropriations subject to the limit remain approximately $6,978,064 below the allowable appropriations limit.

The proposed resolution supersedes Resolution No. 2026-XX adopted on June 9, 2026, to ensure the City’s appropriations limit calculation accurately reflects historical data and maintains compliance with Article XIII B of the California Constitution.

Council Goals/Objectives: Establishing the corrected Fiscal Year 2026-27 Appropriations Limit supports the City’s Strategic Plan goal of maintaining a High-Performance Government and delivering Quality Service to the community.

Fiscal Impact: There is no fiscal impact associated with adopting the corrected Fiscal Year 2026-27 Appropriations Limit.

Attachments: Corrected Appropriations Limit Calculation Resolution No. 2026-32

Item # 3.

RESOLUTION NO. 2026-32

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY ESTABLISHING THE CORRECTED APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27 AND SUPERSEDING RESOLUTION NO. 2026-24 PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION WHEREAS, Article XIII B of the California Constitution, enacted by Proposition 4, requires the establishment of an annual appropriations limit for state and local governments, beginning in fiscal year 1980-81 and based on 1978-79 appropriations, adjusted annually to reflect changes in cost of living (or per capita personal income), population, and other specified factors; and WHEREAS, implementing legislation effective January 1, 1981, requires each local jurisdiction to establish its appropriations limit by resolution annually at a regularly scheduled or properly noticed special meeting of its governing body; and
WHEREAS, the data and methodology used in determining the appropriations limit for Fiscal Year 2026-27 have been made available to the public in accordance with Government Code Section 7910; and WHEREAS, the City Council adopted Resolution No. 2026-24 on June 9, 2026, establishing the Fiscal Year 2026-27 Appropriations Limit; and
WHEREAS, subsequent to the adoption of Resolution No. 2026-24, the City received the draft Fiscal Year 2024-25 Gann Limit report from its auditors, which identified that an appropriations limit amount had been carried forward incorrectly between Fiscal Year 2023-24 and Fiscal Year 2024-25; and WHEREAS, because the appropriations limit calculation is cumulative and each fiscal year’s calculation is based upon the prior year’s established limit, a correction to the historical amount requires an update to the Fiscal Year 2026-27 Appropriations Limit.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grass Valley as follows:

1. The above recitals are true and correct and are hereby incorporated as findings of the City Council.

2. Resolution No. 2026-24 adopted on June 9, 2026, is hereby superseded and replaced by this Resolution.

3. The appropriations limit for the City of Grass Valley for Fiscal Year 2026-27 is hereby established at $32,099,810, pursuant to Article XIII B of the California Constitution.

4. The appropriations limit is calculated using the population change for Nevada County of

0.9953 and the change in California per capita personal income of 1.0495, resulting in a combined adjustment factor of 1.0446, which has been applied to the Fiscal Year 2025-26 appropriations limit of $30,730,244.

ADOPTED by the City Council of the City of Grass Valley at a regular meeting held on the 23rd day of June 2026, by the following vote:

Item # 3.

AYES:

NOES:

ABSENT:

ABSTAINING:
______________________________
Hilary Hodge, Mayor
ATTEST:
______________________________
Taylor Whittingslow, City Clerk
APPROVED AS TO FORM:
______________________________
David Ruderman, City Attorney

Item # 3.
1978-79 Base:

Total Appropriations $ 5,436,250
Less Non-Proceeds of Taxes 3,260,107
1978-79 Appropriations Base $ 2,176,143
1979-80 Limit Not Applicable
1980-81 Limit $ 2,728,883
1981-82 Limit 3,149,749
1982-83 Limit 3,525,514
1983-84 Limit 3,710,562
1984-85 Limit 4,153,974
1985-86 Limit 4,405,705
1986-87 Limit 4,602,640
1987-88 Limit 4,901,812
1988-89 Limit 5,094,453
1989-90 Limit 5,532,576
1990-91 Limit 6,112,580
1991-92 Limit 6,631,725
1992-93 Limit 6,839,298
1993-94 Limit 7,173,056
1994-95 Limit 7,352,382
1995-96 Limit 7,934,247
1996-97 Limit 8,405,264
1997-98 Limit 8,797,587
1998-99 Limit 9,272,657
1999-00 Limit 10,045,524
2000-01 Limit 10,634,192
2001-02 Limit 12,636,442
2002-03 Limit 12,670,584
2003-04 Limit 12,994,386
2004-05 Limit 13,576,534
2005-06 Limit 15,143,267
2006-07 Limit 15,685,396
2007-08 Limit 16,392,807
2008-09 Limit 17,320,640
2009-10 Limit 17,329,300
2010-11 Limit 16,805,955
2011-12 Limit 17,301,791
2012-13 Limit 17,815,654
2013-14 Limit 18,720,689
2014-15 Limit 18,686,992
2015-16 Limit 19,486,795
2016-17 Limit 20,546,877
2017-18 Limit 21,352,315
2018-19 Limit 22,257,653
2019-20 Limit 23,087,863
2020-21 Limit 24,020,613
2021-22 Limit 25,320,128
2022-23 Limit 27,049,492
2023-24 Limit 28,177,038
2024-25 Limit 29,027,704
2025-26 Limit 30,730,244
2026-27 Limit $ 32,099,810
Appropriations in the 2026-27 Proposed Budget that are subject to the limitation have been calculated to be: $25,121,746
City of Grass Valley
History of Appropriations Limits
Fiscal Year 2026-27 Budget
The 2026-27 limit is calculated by multiplying the population change for Nevada County of -.47 percent times the percentage change in the California Per Capita Income of 1.0495 for a cumulative growth factor of 1.0446. The 2025-26 adopted appropriation limit times the cumulative growth factor determines the 2026-27 limit.

Item # 3.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Title VI Program – Adopt Implementation Plan
CEQA: N/A – Not a Project
Recommendation: That Council adopt the City of Grass Valley Title VI Implementation Plan
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: June 23, 2026 Date Prepared: June 16, 2026 Agenda: Consent
Background Information: Title VI was enacted as part of the landmark Civil Rights Act of 1964. Title VI and related statutes prohibit discrimination in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that "no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance" (42 U.S.C. Section 2000d).

Recipients and subrecipients of United States Department of Transportation (USDOT) funding through the Federal Highway Administration (FHWA), and California Department of Transportation (Caltrans), are required to develop policies, programs, and practices that ensure Federal dollars are used in a manner that is nondiscriminatory as required under Title VI. The City has a history of observing the mandates of Title VI through the use of best practices. This plan is intended to formalize those practices, along with some new provisions, to ensure full compliance with the Title VI mandate.

The City of Grass Valley Title VI Implementation Plan establishes procedures for supporting Title VI compliance including; training, complaint procedures, contract administration, public access, and regular Title VI program review and monitoring. The Plan identifies the City’s Title VI Coordinator and the assigned roles and responsibilities of Staff that support nondiscrimination in City programs and activities. A subcomponent of the Plan also includes a Limited English Proficiency (LEP) Plan which identifies the City’s responsibilities as it relates to the needs of individuals with limited English language skills
The City of Grass Valley strives to ensure nondiscrimination in all its programs and activities. Council adoption and endorsement of the Title VI Implementation Plan would

Item # 4.
standardize nondiscrimination procedures and ensure that the City remains eligible for future federal funding opportunities.

Council Goals/Objectives: The adoption of a Title VI Implementation Plan executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – High Performance Government and Quality Service.

Fiscal Impact: No immediate fiscal impact is associated with adoption of this plan. Some nominal ongoing costs may be incurred with development of Title VI public material and annual program review and monitoring.

Funds Available: N/A Account #: N/A
Reviewed by: City Manager Attachments: Title VI Implementation Plan

Item # 4.

CITY OF GRASS VALLEY

TITLE VI IMPLEMENTATION PLAN
Adopted June 23, 2026

Item # 4.

Table of Contents
Non-Discrimination Policy Statement............................................................................... 1 Non-Discriminatory Legislation......................................................................................... 2 Organization Structure....................................................................................................... 3 Title VI Coordinator.................................................................................................... 3 Assistant Title VI Coordinator..................................................................................... 3 Title VI Specialist ....................................................................................................... 3 Title VI Liaison ........................................................................................................... 4 Title VI Organization Chart......................................................................................... 4 Training ............................................................................................................................... 5 Complaint Procedure ......................................................................................................... 5 Complaints Processed Under the Federal Highway Administration ........................... 6 Caltrans OCR Investigation Process.......................................................................... 6 Contract Documents and Agreements.............................................................................. 7 Title VI Outreach and Resources....................................................................................... 8 Limited English Proficiency ........................................................................................ 8 Title VI Information Dissemination.............................................................................. 9 Environmental Justice................................................................................................ 9 Data Collection and Analysis............................................................................................. 9 Title VI Program Review .................................................................................................... 9 Annual Work Plan............................................................................................................. 10 Appendix A – Limited English Proficiency Plan ................................................................. 11 Appendix B – Notice to Public ........................................................................................... 16 Appendix C – Title VI Complaint Form ............................................................................... 18

Item # 4.

City of Grass Valley Title VI Implementation Plan 1
Non-Discrimination Policy Statement
The City of Grass Valley is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964 and other non-discriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of Grass Valley on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Further, no person shall be subjected to discrimination under any program or activity conducted by the City of Grass Valley, on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Title VI compliance is a condition of receipt of federal funds. The Title VI Coordinator is authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42 U.S.C § 2000d and related statutes, and the requirements of 23 Code of Federal Regulation (CFR) pt. 200 and 49 CFR pt. 21.

Alex Gammelgard Date
Interim City Manager
City of Grass Valley

Item # 4.

City of Grass Valley Title VI Implementation Plan 2
Non-Discriminatory Legislation
Title VI of the Civil Rights Act of 1964 – Provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, under any program or activity receiving Federal financial assistance (as implemented through 23 CFR 200.9 and 49 CFR 21).

Section 162(a) of the Federal-Aid Highway Act of 1973 (Section 324, Title 23 U.S.C.) – Prohibits discrimination on the basis of sex by recipients and sub-recipients of Federal financial assistance.

Section 504 of the Rehabilitation Act of 1973 – Prohibits discrimination on the basis of disability by recipients and sub-recipients of Federal financial assistance.

The Age Discrimination Act of 1975 (Section 6101-6107, Title 42 U.S.C.) – Prohibits discrimination on the basis of age by recipients and sub-recipients or Federal financial assistance.

The Civil Rights Restoration Act of 1987 (Public Law 200-209) – Clarifies that the original intent of Congress in Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973 was to apply the non-discrimination statutes to all programs and activities of Federalaid recipients, sub-recipients, contractors and vendors, whether all such programs are federally assisted or not.

Executive Order 12898 (issued February 11, 1994) – Addresses Environmental Justice regarding minority and low-income populations and requires agencies to develop strategies to address disproportionately high and adverse human health or environmental effects of their programs on minority and low-income populations; promote nondiscrimination in federal programs substantially affecting human health and the environment; and provide minority and low-income communities access to public information and an opportunity for public participation in matters relating to human health or the environment.

Executive Order 13166 (issued August 16, 2000) – Addresses improved access to services for persons with limited English proficiency. Agencies are directed to evaluate services provided and implement a system that ensures that Limited English Proficiency (LEP) persons are able to meaningfully access the services provided consistent with, and without unduly burdening, the fundamental mission of the local agency. Agencies are directed to ensure that recipients of federal financial assistance provide meaningful access to program, services and information to their LEP applicants and beneficiaries free of charge.

Item # 4.

City of Grass Valley Title VI Implementation Plan 3
Organization Structure
The City of Grass Valley’s Title VI program is a multi-tiered program in which multiple roles work toward the ultimate goal of assuring full compliance with the provisions of Title VI of the Civil Rights Act of 1964 and related statutes. The City has assigned the roles of Title VI Coordinator, Assistant Title VI Coordinators, Title VI Specialist, and Title VI Liaisons to City staff. The roles and responsibilities are as follows:

Title VI Coordinator
• Ensures that City’s Title VI program is up to date with all requirements set forth by the Federal Highway Administration (FHWA), California Department of Transportation (Caltrans), and any other applicable jurisdictions. • Maintains open line of communication with City Manager, City Council, and other City leadership positions as necessary to facilitate the Title VI Program requirements in a timely manner.
• Directs staff to coordinate and attend trainings, prepare required reports, create and distribute Title VI information for the public, and manage complaints per the Program’s direction.

Assistant Title VI Coordinator
• Assumes role and duties of Title VI Coordinator when the Coordinator is unavailable.
• Works directly with Title VI Specialist to ensure program compliance is met. • Ensures that all applicable staff are present for Title VI trainings and are following Title VI procedures through work with the public, contractors, and consultants.

Title VI Specialist
• Prepares and coordinates Title VI Plan and Annual Report submission. • Develops Title VI information for dissemination to public. • Ensures that Title VI Assurances have been incorporated into all Federal-aid Contracts and Agreements.
• Develops and coordinates Title VI training for managers, supervisors and staff with frequent public contact, on a two-year minimum basis.

Item # 4.

City of Grass Valley Title VI Implementation Plan 4
• Develops procedures for collection and analysis of statistical data of participants in, and beneficiaries of federally funded roadway projects. • Analyzes data collected to determine effectiveness of outreach methods to avoid group exclusion and encourage group participation.
• Develops complaint procedures, complaint log, and ensures that all applicable staff are properly trained in the complaint reporting procedures.

Title VI Liaison
• Works directly with contractors, public stakeholders and other relevant parties to ensure that Title VI protections are maintained.
• Attends training to maintain knowledge of current Title VI requirements. • Reports complaints through complaint procedure listed as part of City’s Title VI Implementation Plan.
• Incorporates required Title VI language into Federal-aid contracts and agreements Title VI Organization Chart
City Engineer
Title VI Coordinator
City Clerk
Assistant Title VI
Coordinator
Deputy Public
Works Director
Title VI Specialist
Engineering
Staff
Title VI Liason
Senior Civil
Engineer
Title VI Specialist
Engineering
Staff
Title VI Liason

Item # 4.

City of Grass Valley Title VI Implementation Plan 5
Training
The City of Grass Valley will provide Title VI and related statute training to Public Works managers, supervisors, and staff with frequent public contact in the administration of federal-aid programs. These trainings will occur at minimum every two years, and within six months of hiring a new employee. The trainings will be conducted by the Title VI Specialist, online through presentations, or through trainings hosted by Caltrans.

Additionally, links to Caltrans, FHWA, and other applicable agency resources for Title VI and related statutes will be posted on the City’s website at www.grassvalleyca.gov/TitleVI.

In particular, the following items will be covered in trainings:
• Review of Grass Valley’s Title VI Implementation Plan and other relevant documents • Language assistance services offered for public use
• How to handle potential complaints
• Where to seek assistance for Title VI questions and concerns Complaint Procedure
The City of Grass Valley is committed to ensuring compliance with Title VI of the Civil Rights Act of 1964 and other non-discriminatory authorities, such that no person shall be excluded from participation in or be denied the benefits of any program or activity conducted by the City of Grass Valley on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law.

Any person that believes they have been discriminated against on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity, or any other category protected by State or Federal law by the Grass Valley’s Public Works Department, its contractors, consultants or any other party that acts on behalf of the Public Works Department may file a Title VI complaint by completing and submitting the City’s Title VI Complaint Form (Appendix C), which can be found displayed in the City Hall lobby, and online at www.grassvalleyca.gov/TitleVI.

The City’s Title VI Specialist processes complaints received no more than 180 days after the alleged incident. The Title VI Specialist will only process complaints that are complete, which include at a minimum, the following:
• Complainant’s contact information
• Date of alleged act of discrimination
• Details of the alleged discrimination
• The complainant’s signature

Item # 4.

City of Grass Valley Title VI Implementation Plan 6
Once the Title VI complaint is received, the Title VI Specialist will forward the complaint to Caltrans, to be submitted to the FHWA Division Office. The Title VI Specialist will also begin processing the complaint by entering said complaint into the City’s Title VI Discrimination Complaint Log and conducting an internal investigation. Once a finding has been determined/received, the City’s Title VI Specialist will provide said finding to the complainant within ten business days via letter and/or email.

Complaints Processed Under the Federal Highway Administration Title VI complaints filed with Caltrans in which Caltrans is named as the Respondent will be forwarded to the FHWA Division Office. The Complainant will receive an acknowledgement letter informing them that the complaint has been received and forwarded to the FHWA.

Per the FHWA Guidance Memorandum, Processing of Title VI Complaints, dated June 13, 2018, all Title VI complaints received by a sub-recipient (City of Grass Valley) are to be forwarded to Caltrans to be submitted to FHWA Division Office. Complaints should be sent within one business day of receipt via email to [email protected]. If Headquarters Office of Civil Rights (HCR) determines a Title VI complaint against a subrecipient can be investigated by Caltrans, HCR may delegate the task of investigating the complaint to Caltrans.

Caltrans OCR Investigation Process
If Caltrans Office of Civil Rights (OCR) is delegated the responsibility of performing an investigation, OCR has 90 days to investigate the complaint. If additional time is needed, OCR will call the Complainant and inform them.

If more information is needed to resolve the case, the OCR investigator may contact the Complainant. The Complainant has ten business days from the date of the letter to send the requested information to the investigator assigned to the case.

If the investigator is not contacted by the Complainant or does not receive the additional information within ten business days, OCR can administratively close the case. A case can be administratively closed also if the complainant no longer wishes to pursue their case.

OCR with consult with HCR regarding the disposition of the complaint. Disposition of Title VI complaint will be undertaken by HCR, through either (1) informal resolution or (2) issuance of a Letter of Finding of compliance or noncompliance with Title VI. A copy of the Letter of Finding will be sent to all parties via the Division Office.

A person may also file a complaint directly with the FHWA and/or Caltrans by the following contact information:

Federal Highway Administration
U.S. Department of Transportation

Item # 4.

City of Grass Valley Title VI Implementation Plan 7
Office of Civil Rights
1200 New Jersey Avenue, SE
8th Floor E81-104
Washington, DC 20590
California Department of Transportation
Office of Civil Rights
Attention: Title VI Program Branch
1823 14th Street, MS 79
Sacramento, CA 95811
[email protected]
Should a complaint be filed with Grass Valley Public Works and one with a federal or state agency simultaneously, the federal/state complaint will supersede the City’s complaint and the City’s complaint procedures will be suspended pending the federal/state agency’s findings.

Contract Documents and Agreements
The City’s Title VI Specialist will ensure that any Federally-funded project documents contain the necessary Title VI Assurances. Such assurances include, but may not be limited to:
• FHWA Form 1273 (Title VI and other non-discriminatory requirements) o Required on all FHWA contracts and subcontracts valued greater than $10,000
• Title VI Assurances Appendix A-E
o Appendix A-E to be attached to all Federal-Aid contracts Additionally, City staff will include the provisions indicated in the "Administering AgencyState Agreement for Federal-Aid Projects Master Agreement” in the Local Assistance Program Manual (LAPM) in contracts and agreements, where applicable, between the City and contractors.

The City will continue to utilize the "Local Agency Construction Contract Administration Checklist" (Exhibit 15-A of the LAPM), which confirms that DBE and labor/Equal

Item # 4.

City of Grass Valley Title VI Implementation Plan 8
36,93 59.7
Employment Opportunity (EEO) compliance requirements are performed and documented in the project files. Exhibit 15-A of the LAPM documents that the local agency will meet all the requirements prior to the award of a construction contract.

Lastly, the City will continue to utilize the "Resident Engineer’s Construction Contract Administration Checklist" (Exhibit 15-B of the LAPM) on federal-aid projects. The checklist assists in administering federal-aid highway construction projects and provides a record that the EEO/Wage Rate/False Statements posters are being posted at specific locations that employee interviews will be conducted in accordance with the Labor Compliance/EEO interview form, and that DBE requirements are met. City staff will continue to submit Exhibit 15- B, along with the Award Package shortly after award of the construction contract.

Limited English Proficiency Access and Resources
Table 1: Languages Spoken by Grass Valley’s Residents
Language Spoken
Group
Population
Group’s
Percentage
of
Population
Portion of
Group that
Speaks
English Very
Well
Portion of
Group That
Does Not
Speak English
Very Well
English Only 11,990 89.2% 11,990 (100%) 0(0%)
Spanish 692 5.1% 529 (76.4%) 163 (23.6%)
Other Indo-European
Languages
229 1.7% 202 (88.2%) 27 (11.8%)
Asian and Pacific Island
Languages
168 1.2% 127 (75.6%) 41 (24.4%)
Other Languages 368 2.7% 298 (81.0%) 70 (19.0%)
Total Population Above 5 Years 13,447 100% 13,146 (97.8%) 301 (2.2%) Source: US Census Bureau: 2024 American Community Survey, 5-Year Estimates https://data.census.gov/table/ACSST5Y2024.S1601?q=Grass+Valley+city,+California&t= Language+Spoken+at+Home&moe=false
Limited English Proficiency
A Limited English Proficiency (LEP) person is a person that does not speak English as a primary language and has a limited ability to read, write, or comprehend English. Per Executive Order 13166, agencies which receive Federal funding must examine their Federally-funded services and develop and implement processes that will allow LEP persons to meaningfully access said services. Executive Order 13166 also requires that agencies receiving Federal funding must establish guidance for providing meaningful access to LEPs, prepare a plan to overcome language barriers in Federally-funded programs and activities, and ensure that stakeholders have adequate opportunity to provide input.

As shown in Table 1 above, 2.2% of residents in Grass Valley are considered LEP persons, with the majority of those LEP persons primarily speaking Spanish (5.1% of the community). As outlined in the City’s LEP Plan (Appendix A), the City has conducted

Item # 4.

City of Grass Valley Title VI Implementation Plan 9
an LEP Needs Assessment, using a Four Factor Analysis to identify need and provide access to the LEP community in compliance with Executive Order 13166.

Title VI Information Dissemination
In order to ensure that Title VI and related Civil Rights information is readily available to the public, the City will develop Title VI information for public dissemination, when appropriate, in languages other than English. Said notices will be placed at the City Hall front counter and will also be available for viewing on the City’s website, at www.grassvalleyca.gov/TitleVI.

Environmental Justice
In accordance with Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations), City Staff will identify and address the environmental effects of programs, policies, and activities on minority and low-income populations for Federally-funded projects. Staff will consider demographic data during project design and involve the public in the planning and development process to assess the environmental impacts of projects on the community. The public’s input and demographic data analysis will enable staff to develop measures to mitigate any potential adverse effects on minority and low-income populations.

Data Collection and Analysis
Demographic and related data collected and used by City staff comes from governmental sources responsible for collecting and vetting the information for consistency and accuracy. These sources include, but are not limited to, the U.S. Bureau of Labor Statics, U.S. Census Bureau, U.S. Bureau of Economic Analysis, California Department of Finance, California Department of Labor, and the California Employment Development Department.

Additionally, staff may also collect project-specific demographic data utilizing data collection as appropriate through the public outreach process on Federally-funded projects. Such outreach that may give Staff the opportunity to collect demographic data may include door hangers, posters, emails, social media releases, press releases to local newspaper, public meetings, virtual meetings, and public comment through websites generated for projects.

Title VI Program Review
The City will perform a periodic assessment of Title VI program areas to determine the City’s effectiveness in ensuring that no person is, on the basis of race, color, national origin, sex, disability, or age, excluded from participation in, denied the benefits of, or otherwise be subjected to, discrimination under any Federal-aid program or activity it administers. The program assessment will extend to a review of Title VI compliance of sub-awardees in Federally funded programs and activities, as appropriate.

Item # 4.

City of Grass Valley Title VI Implementation Plan 10
If Title VI compliance issues are identified, they will be addressed by immediate action and/or revision to the Title VI plan as appropriate.

Annual Work Plan
The City of Grass Valley will annually establish and monitor program goals and accomplishments. The Title VI Specialist will ensure that employee training is conducted, language translation services continue to be available, public participation is optimal, and appropriate Title VI signage is posted. This also includes updating community statistics and corresponding with state and federal agencies as necessary.

Item # 4.

Appendix A – Limited English Proficiency Plan

Item # 4.

LIMITED ENGLISH PROFICIENCY PLAN
Background
The City of Grass Valley is a recipient of Federal financial assistance and acknowledges that as a condition of receiving these funds, it is required to comply with Title VI of the Civil Rights Act of 1964.

Title VI and other nondiscrimination authorities provide that no person shall be excluded, on the grounds of race, color, national origin, sex, age, disability, religion, sexual orientation, or gender identity from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance from the U S Department of Transportation.

Executive Order 13166, titled Improving Access to Services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person’s inability to speak, read, write or comprehend English is a type of national origin discrimination. It directs each Federal agency to publish guidance for its respective recipients on how their recipients can provide meaningful access to LEP persons in compliance with Title VI regulations. This order applies to all State and local agencies that receive Federal funds.

The City of Grass Valley prepared this Limited English Proficiency (LEP) Plan to address the City’s responsibilities as a recipient of Federal financial assistance as it relates to the needs of individuals with limited English language skills. A LEP individual is someone with limited ability to read, write, speak, or comprehend English. The LEP Plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964, and applicable regulations and guidance documentation. The City will take reasonable steps to ensure that all persons have meaningful access to its programs, services, and information, at no additional cost to the individual.

Limited English Proficiency Plan Summary
The City of Grass Valley has developed this LEP Plan to help identify reasonable steps for providing language assistance to LEP persons who wish to access services provided by City.

The LEP Plan outlines how to identify a person who may need language assistance; the ways in which assistance may be provided; staff training that may be required; and how to inform LEP persons that assistance is available.

The City of Grass Valley is located in the central/western portion of Nevada County, California, approximately 30 miles east of Marysville and about 20 miles north of Auburn and has a population of approximately 13,447 (US Census Bureau: 2024 American Community Survey 5- Year Estimate). Of the 13,447 residents, approximately 5.1% of the residents are Spanish speaking, and 2.7% of the residents are “Other Language” speaking. Of these groups that speak other languages, 76.4% of Spanish and 81.% also speak English very well, leaving only 2.2% of the population that does not speak English very well.

Four-Factor Analysis
Local agencies are required to ensure that Federally-funded programs and activities normally provided in English are accessible to LEP Persons. Each local agency shall perform an annual

Item # 4.
assessment to determine if modifications are needed to their programs and activities to ensure meaningful access by LEP persons. The assessment which is referred to as a “Four-Factor” analysis is based on the following factors:
• The number or proportion of LEP persons eligible to be served or likely to be encountered. • The frequency of LEP contacts.
• The nature and importance of the programs, services, or activities provided by the City of Grass Valley.
• The resources available for LEP persons
Factor 1. The number or proportion of LEP persons eligible to be served or likely to be encountered.

Grass Valley has approximately 13,447 residents. 301 (2.2%) of residents in Grass Valley are considered LEP persons, with the majority of those LEP persons primarily speaking Spanish (692, 5.1% of the community) and Other Languages (368, 2.7% of the community).

Factor 2. The frequency of LEP contacts.

No data has been collected regarding frequency of contact with LEP persons at the City.

Most interactions with LEP persons occur at the City’s “front-counter” due to residents paying utility bills or inquiring about a permit. Based on observation from front-counter staff, the frequency for translation from Spanish to English is on average twice per year.

Currently the City retains a list of which City staff are available as translators for various languages. If front counter staff are not available to assist a LEP person, City staff will reach out to a translator from the list.

Public Works staff does not regularly receive requests for translation through Federally funded programs/projects, though the outreach components of said programs/projects do typically have multi-lingual resources. Further, if translation services are needed, staff will provide said translation in a timely manner.

Factor 3. The nature and importance of programs, services, or activities provided by the City of Grass Valley.

From observation provided by Public Works staff, it is rare that translation services are requested for programs, services, or activities which are Federally-funded. As stated above, the front counter Staff are the ones who most frequently encounter LEP persons requesting and/or needing translation services.

Though Public Works Staff has received very few requests for translation services on Federally-funded projects, programs and services, Staff is aware that approximately two percent of the City’s residents are LEPs and therefore it is possible that LEPs will be a stakeholder in its projects, programs and services.

Factor 4. The Resources Available for LEP persons.

After a review of the City’s currently available resources for LEP persons, the City has determined that the current available resources are sufficient to address the limited number of LEP Persons expected to require language translation services on a regular basis. The

Item # 4.

City will continue to evaluate the resources available to assist LEP persons will update its services and information as technology or demographics change.

Limited English Proficiency Plan Outline
How City staff may identify a LEP person who needs language assistance:

1. Collect and examine records of language assistance requests (such as call logs from public counters, dispatch, and the general information line) to predict the need for language assistance at future events or meetings

2. Collect demographic data to determine LEP assistance in our service areas

3. Survey employees and contractors to record the frequency and type of language assistance requests made by customers
The City will modify outreach strategies based on information gathered and survey results.

Language Assistance Measures
The City has numerous language assistance options available to LEP persons, including both oral and written language services There are also various ways in which City staff and contractor staff respond to LEP persons, whether in person, by telephone, or in writing, including:
• Printed brochures, service notices, and other vital documents in languages as needed • Bilingual staff that can assist clients in languages other than English • Assistance to LEP persons at public events as needed
• City Internet website content is capable of being translated into approximately 100 languages
Staff Training
The following training is provided to City staff:

1. Overview of Title VI Policy and LEP Plan

2. Review of language assistance services offered to the public

3. Review of how to document language assistance requests

4. Review of how to handle a potential Title VI/LEP complaint Outreach Techniques
When staff prepares materials or schedules a meeting, for which the target audience is expected to include LEP individuals, the documents, meeting notices, and agendas will be printed in an alternative language based on the identified LEP population.

Interpreters may also be available as needed for public meetings and through a contracted call center.

Monitoring and Updating the LEP Plan
To ensure continuous compliance, the City will review and update the Title VI Implementation Plan and Limited English Proficiency Plan every three years or when it is clear that higher

Item # 4.
concentrations of LEP individuals are present. As new regulations are created, the City will act promptly to update the existing plans and relevant resources.

The City will ensure that all future projects and planning documents that are federally-funded utilize outreach methods that are compliant with Title VI and other related non-discriminatory assurances.

Dissemination of Title VI Policy and Limited English Proficiency Plan The City website includes its Non-Discrimination Policy Statement, Notice to Public, Complaint Form, and this Limited English Proficiency Plan at www.grassvalleyca.gov/TitleVI. Any person or agency with Internet access may access and download the documents from the website.

A copy of the documents may be also requested by any person or agency via telephone, fax, mail, e-mail, or in person and a copy of the documents shall be provided at no cost.

Item # 4.

Appendix B – Notice to Public

Item # 4.

YOUR RIGHTS AGAINST DISCRIMINATION UNDER
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
Title VI of the Civil Rights Act of 1964 provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

Any person who believes that they have been discriminated against may file a written complaint with the City of Grass Valley, within 180 days of the alleged discrimination.

Additional information and Title VI Complaint Forms can be obtained on the City of Grass Valley’s website, at the following location: www.grassvalleyca.gov/TitleVI . Title VI Complaint Forms can also be obtained from the Engineering Department at City Hall.

To file a Title VI discrimination complaint, please use the following contact information:

Title VI Coordinator
Grass Valley Engineering
125 East Main Street
Grass Valley, CA 95945
(530) 274-4350
[email protected]

Item # 4.

Appendix C – Title VI Complaint Form

Item # 4.

Race Sex Religion
Color Age Sexual Orientation
National Origin Disability Gender Identity
Other (Please Describe):

TITLE VI COMPLAINT FORM
Title VI of the 1964 Civil Rights Act requires that “No person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” If you wish to submit a Title VI complaint to the City of Grass Valley, please complete the below information and submit this form to:

Title VI Coordinator
Grass Valley Engineering
125 East Main Street
Grass Valley, CA 95945
(530) 274-4350
[email protected]
Name:

Address:

City: State: Zip Code:

Cell: Home:

Name, title, and description of person(s) who allegedly discriminated against you:

Check the box(es) for the type(s) of discrimination that was experienced:

Date(s) that alleged event(s) took place:

Location(s) where the alleged event(s) took place:

Item # 4.

Is the alleged discrimination still ongoing?:

In your own words, please describe the alleged discrimination, explain what happened, and who you believe is responsible:

Please list any person(s) we may contact for additional information to provide further information for your complaint:

Have you filed this complaint with any other federal agency, state agency, federal court, or state court?:

If yes, please check all that apply:

Federal Agency Federal Court
State Agency State Court
Please provide the name, phone number, and email of the contact persons at the agency/court where the complaint was filed, below:

Please sign and date this form on the lines provided below. If any additional space is needed to provide information about this complaint, please attach the additional information to this form.

Signature: Date:

Item # 4.

City of Grass Valley
City Council
Agenda Action Sheet
Title: ADA Transition Plan – Appoint ADA Coordinator
CEQA: N/A – Not a Project
Recommendation: That Council appoint City Engineer Bjorn Jones as the City’s ADA Coordinator
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: June 23, 2026 Date Prepared: June 16, 2026 Agenda: Consent
Background Information: The Americans with Disabilities Act (ADA) became effective on January 26, 1992. The fundamental goal of the ADA is to ensure equal access to civic life by people with disabilities. Title II of the ADA requires state and local governments to make their programs, services and activities accessible to persons with disabilities. By completing a Self-Evaluation and Transition Plan the City is documenting and ensuring its commitment to create and maintain accessibility to all individuals, as mandated by the ADA.

In February 2015, Council adopted an ADA Transition Plan and Self Evaluation to document and ensure its commitment to create and maintain accessibility to all individuals and to guide the planning and implementation of necessary programs, facility and public right of way improvements in order to comply with Title II of the ADA. One component of the plan is the appointment of the City’s ADA Coordinator to oversee implementation of the plan in addition to resolving complaints and concerns regarding accessibility by persons with disabilities. Tim Kiser Public Works Director/City Engineer was identified in the plan as the ADA Coordinator.

With Tim Kiser’s departure from Grass Valley in March 2026, the City needs to appoint a new ADA Coordinator. Staff recommends that Council appoint City Engineer Bjorn Jones as the City’s ADA Coordinator. An updated Section 504 Notice/ADA Coordinator is attached and references to “ADA Coordinator” in the adopted Transition Plan will be updated to reflect this new appointment.

Council Goals/Objectives: The ADA Transition Plan executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – High Performance Government and Quality Service.

Fiscal Impact: No fiscal impact.

Item # 5.

Funds Available: N/A Account #: N/A
Reviewed by: City Manager Attachments: Section 504 Notice/ ADA Coordinator

Item # 5.

NOTICE UNDER THE AMERICANS WITH DISABILITIES ACT – ADA
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Grass Valley will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities.

The City of Grass Valley will seek to provide, upon request, appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City of Grass Valley programs, services, and activities.

The City of Grass Valley will make reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy its programs, services, and activities.

Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the City of Grass Valley, should contact Bjorn Jones, ADA Coordinator, as soon as possible but no later than 48 hours before the scheduled event.

Complaints that a program, service, or activity of the City of Grass Valley is not accessible to persons with disabilities should be directed to Bjorn Jones, ADA Coordinator.

ADA COORDINATOR
The ADA Coordinator is responsible for coordinating the efforts of the City of Grass Valley to comply with Title II of the Americans with Disabilities Act (ADA) and investigating any concerns or complaints regarding access to City programs, services or activities. Bjorn Jones, City Engineer, has been designated as the ADA Coordinator.

Bjorn Jones may be reached at:

City of Grass Valley
125 East Main Street
Grass Valley, CA 95945
Email: [email protected]
Phone: (530) 274-4353

Item # 5.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Adoption of Community and Outreach Coordinator Position, Modification of Authorized Staffing, and Budget Amendment
CEQA: Not a project
Recommendation: That the City Council: 1) Adopt the Community and Outreach Coordinator job description and authorize the creation of one (1) part-time Community and Outreach Coordinator position not to exceed 960 hours annually; 2) Authorize the conversion of the currently budgeted and authorized part-time Community Services Analyst (CSA) position to one (1) full-time Community Services Analyst position; 3) Eliminate the currently authorized full-time Community Engagement Specialist position and reallocate the associated funding to support the newly created Community and Outreach Coordinator position; 4) Approve the associated budget amendment; and 5) Authorize the City Manager to make any necessary administrative changes to implement these staffing modifications.

Prepared by: Taylor Whittingslow, Deputy City Manager
Council Meeting Date: 06/18/2026 Date Prepared: 06/23/2026 Agenda: Consent
Background Information: During the Fiscal Year 2026-27 budget development process, staff evaluated organizational needs, service delivery demands, and opportunities to improve operational efficiency while maintaining fiscal responsibility.

The City currently has an authorized full-time Community Engagement Specialist position that is currently staffed. However staff has reviewed the duties and responsibilities associated with this position and determined that many of the City's communication, outreach, marketing, public information, and community engagement needs can be effectively addressed through a modified part-time position.

At the same time, customer service demands at the City's public counter continue to increase. Staff has identified a greater operational need for full-time customer service support than for a full-time outreach position. Converting the currently authorized parttime Community Services Analyst position to a full-time position will improve customer service coverage, increase operational efficiency, and provide greater continuity for front counter services.

To meet the City's communications and outreach needs, staff has developed a new Community and Outreach Coordinator classification. This position will serve as a partPage 73 Item # 6.
time employee limited to 960 hours annually and will be responsible for community outreach, public information, social media management, website content, marketing materials, graphic design, event support, and public engagement efforts. The position will also provide high-level administrative oversight of the City's code compliance software platform and may provide occasional front counter customer service support during planned staffing shortages or operational needs.

The proposed staffing plan better aligns available resources with current organizational priorities while maintaining the City's commitment to community engagement and customer service.

The Community and Outreach Coordinator position will provide:
• Community outreach and engagement activities;
• Social media management and digital communications;
• Website content maintenance;
• Graphic design and marketing support;
• Public information and public relations assistance;
• Community event coordination and promotion;
• High-level administration and oversight of the City's code compliance software platform; and
• Limited front counter customer service support when operationally necessary.

By converting the authorized part-time Community Services Analyst position to fulltime, the City will improve public counter coverage, reduce service interruptions, and enhance support for residents, businesses, contractors, and visitors conducting business with the City.

The salary scheduled for this position is below and will be added to the City Wide schedule as a part time employee:

A B C D E
$40.70 $42.74 $44.87 $47.12 $49.47
This staffing modification allows the City to maintain outreach and communication services while strengthening customer service operations and reducing overall personnel costs.

FISCAL IMPACT
The proposed staffing changes result in net savings to the City while maintaining service levels. Annual estimated savings are as follows:

Item # 6.

Fund Savings
General Fund $15,920
Water Fund $2,684
Sewer Fund $2,684
Total Annual Savings $21,288
The savings are achieved by replacing the authorized full-time Community Engagement Specialist position with a 960-hour part-time Community and Outreach Coordinator position while converting the currently authorized part-time Community Services Analyst position to full-time.

Staff recommends approval of the associated budget amendment to reflect these personnel changes and fund reallocations.

Council Goals/Objectives: This item executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – High Performance Government and Quality Service.

Fiscal Impact: Saving of approximately $15,920.00 to the general fund, $2,684 to the Water fund and $2,684.00 to the Sewer fund for a total savings of $21,288.00 Funds Available: Yes Account #: 100, 500, & 510
Reviewed by: City Manager
Attachments: Community and Outreach Coordinator Job Description

Item # 6.
1 Community and Outreach Coordinator
City of Grass Valley

JOB DESCRIPTION
Adopted:

Revised:

Department: City Administration FLSA Status: Non-Exempt Reports To: City Manager or Designee Part-time (960 hours Annually) SUMMARY OF JOB PURPOSE Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under the direction of the City Manager or designee, performs a variety of communications, marketing, community outreach, public information, and administrative support duties. The Communications and Outreach Coordinator develops and distributes public information, manages the City's social media platforms and website content, creates graphic design materials, assists with community events, and supports public engagement efforts.

The position serves as a liaison between the City and the community by helping ensure public information is timely, accessible, accurate, and engaging.

DISTINGUISHING CHARACTERISTICS
The Communications and Outreach Coordinator performs communications, public information, community outreach, and event coordination functions. The position manages the City's social media platforms, website content, digital communications, and public engagement efforts while supporting citywide branding and outreach initiatives.

The Coordinator works collaboratively with all City departments to promote programs, services, events, and public safety messaging. The position assists with community engagement activities, public information campaigns, graphic design projects, and special events that support the City Council's vision and strategic goals.

Additionally, this position serves as the administrative liaison for the City's code compliance software system, providing high-level oversight of the platform, coordinating with software vendors, assisting departments with system-related needs, monitoring system utilization, and helping ensure the software remains effective in supporting code compliance operations. Day-to-day code enforcement activities, investigations, and case management remain the responsibility of designated department staff.

The position may provide occasional coverage and operational support for the City's Customer Service Associates at the public counter during planned absences, vacancies, training periods, or

Item # 6.
2 Community and Outreach Coordinator
City of Grass Valley

JOB DESCRIPTION
Adopted:

Revised:
other staffing needs, provided adequate advance notice is given and such assignments do not significantly interfere with the position's primary communications and outreach responsibilities.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or designee. Exercises direct and indirect supervision over departments, divisions, management, professional, technical and office support personnel.

ESSENTIAL FUNCTIONS The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Communications and Public Information

1.1.Assist in developing and implementing communication strategies to inform the public about City programs, services, projects, and events.

1.2.Manage and update City social media platforms, website content, and digital newsletters.

1.3.Create and publish content including press releases, social media posts, flyers, graphics, videos, and promotional materials.

1.4.Monitor public inquiries received through digital communication platforms and coordinate responses with appropriate departments.

1.5.Assist City departments in communicating public safety information, community announcements, and emergency notifications.

1.6.Maintain consistency in City branding, messaging, and visual identity.

2. Graphic Design and Marketing

2.1.Design marketing materials, brochures, flyers, banners, presentations, and other public information materials.

2.2.Create graphics and visual content to support City initiatives, programs, and events.

2.3.Assist with the development of reports, presentations, and informational materials for City Council and public meetings.

3. Community Engagement and Events

3.1.Assist with planning, promoting, and coordinating community events and public engagement activities.

3.2.Collaborate with community organizations, businesses, schools, and nonprofit groups to promote participation in City programs.

3.3.Attend community meetings, events, and public functions as assigned.

3.4.Assist with seasonal decoration and beautification initiatives that support community identity and engagement.

3.5.Conduct community surveys and gather public feedback to assist in evaluating programs and

Item # 6.
3 Community and Outreach Coordinator
City of Grass Valley

JOB DESCRIPTION
Adopted:

Revised:
services.

4. Administrative Support

4.1.Maintain communication calendars and outreach schedules.

4.2.Track engagement metrics and prepare reports related to communication and outreach activities.

4.3.Assist with grant-related outreach materials and public engagement requirements.

4.4.Provide customer service assistance to residents and visitors regarding City programs and services.

4.5.Perform related duties as assigned.

5. Code Compliance Software Oversight

5.1.Serve as the administrative liaison for the City's code compliance software platform.

5.2.Coordinate with software vendors regarding system maintenance, upgrades, user access, and support needs.

5.3.Monitor overall utilization of the code compliance software and identify opportunities for process improvements.

5.4.Assist departments with software-related questions, training coordination, and implementation of system enhancements.

5.5.Prepare basic reports and metrics from the system as requested by management.

5.6.Assist with software procurement, implementation, and ongoing administration as assigned.

6. Customer Service Counter Support

6.1.Provide front counter customer service support during planned staff absences, vacancies, training periods, or other operational needs with reasonable advance notice.

6.2.Assist residents, contractors, developers, and visitors with general inquiries, utility billing questions, permit intake, payments, and routing requests to appropriate departments.

6.3.Support continuity of front counter operations by maintaining familiarity with customer service procedures, software systems, and departmental processes.

KNOWLEDGE, SKILLS AND ABILITIES: The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

1. Principles and practices of public information, community engagement, and public relations.

2. Social media management, website administration, and digital communications.

3. Graphic design principles and software including Adobe Creative Suite, Canva, or similar programs.

4. Event planning, coordination, and promotion.

5. Branding, marketing, and public messaging principles.

6. Customer service practices and techniques.

Item # 6.
4 Community and Outreach Coordinator
City of Grass Valley

JOB DESCRIPTION
Adopted:

Revised:

7. Modern office procedures, methods, and computer applications.

8. Basic principles of code compliance software administration and reporting.

9. Software implementation, vendor coordination, and user support practices.

Ability to:

1. Communicate effectively both orally and in writing.

2. Create clear, engaging, and professional content for a variety of audiences.

3. Manage multiple projects and deadlines effectively.

4. Develop and maintain positive working relationships with community members, stakeholders, staff, and partner organizations.

5. Design engaging and visually appealing digital and print materials.

6. Organize and execute community events and outreach activities.

7. Collect, analyze, and summarize information and prepare reports.

8. Work independently with minimal supervision.

9. Adapt to changing priorities and operational needs.

10.Work occasional evenings and weekends for community events and meetings.

11.Use computer technology and software applications effectively.

12.Coordinate software-related projects across multiple departments.

13.Work effectively with software vendors and internal users.

14.Generate and interpret basic system reports and metrics.

15.Learn and perform essential front counter customer service functions when operational needs require temporary staffing support.

16.Provide professional and courteous customer service to residents, businesses, contractors, and visitors.

17.Accurately process transactions, receive applications, answer routine inquiries, and direct customers to appropriate City departments.

18.Exercise sound judgment, tact, initiative, and professionalism in dealing with the public and staff.

Minimum Qualifications:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

1. Associate's degree or Bachelor's degree in Communications, Marketing, Public Relations, Graphic Design, Public Administration, or a related field; and

2. Two (2) years of experience in communications, public information, marketing, community outreach, event coordination, or related work.

Desirable Qualifications

1. Experience with website content management systems and social media platforms.

2. Experience using graphic design software such as Adobe Creative Suite or Canva.

3. Experience coordinating community events or public outreach programs.

Item # 6.
5 Community and Outreach Coordinator
City of Grass Valley

JOB DESCRIPTION
Adopted:

Revised:

4. Experience with municipal code compliance software systems, permitting software, CRM platforms, or similar government technology systems.

GENERAL QUALIFICATIONS
License Requirements
A valid California Class C driver license or higher is required at the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by- case basis.

Physical Requirements
Incumbents appointed to this class must have the mobility to work in a standard office or field environment, use standard office equipment and attend off-site meetings; intermittently operate a motor vehicle on surface streets with occasional exposure to weather conditions, and construction and traffic hazards; mobility to traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform fieldwork; intermittently sit at desk for long periods of time; lift light to moderately heavy weights; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone; manual dexterity to operate small equipment, tools and standard office equipment and supplies, and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.).

Working Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances, and in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, substantial heights, vibration, confined workspaces, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. The incumbent may be required to work evenings, weekends and holidays, and participate in after-hours on-call assignments.

GENERAL
The City reserves the right to revise or change classification duties and responsibilities as the need arises. This description does not constitute a written or implied contract of employment.

I have read and understand the contents of this job description, and I have received a copy of this job description for my records.

Print Name:

Signature: Date:

Item # 6.

City of Grass Valley
City Council
Agenda Action Sheet
Title: Calling and Giving Notice of Holding a General Municipal Election on November 3, 2026
CEQA: Not a project
Recommendation: Adopt Resolution No. 2026-33 calling and giving notice of holding a General Municipal Election on Tuesday, November 3, 2026, for the election of two Council Members for the City of Grass Valley
Prepared by: Taylor Day, Deputy City Manager
Council Meeting Date: 6/23/2026 Date Prepared: 6/18/2026 Agenda: Administrative
Background Information: State election laws require the City to take specific actions prior to holding an election for City Council members. Two Council Members terms expire this year and are up for election. Those positions are held by Council Members Haven Caravelli, and Hilary Hodge. The attached resolution adopts the requirements to call and provide the required notice for the election.

The City Clerk will begin issuing nomination papers and candidates statements on July 13, 2026. This process will end August 7, 2026. Additional information regarding the election will be forthcoming.

This item was brought forward on June 9th, 2026, however that resolution did not declare the candidate statement word count, or state what occurs during a tie vote.

The candidate statement per the County of Nevada cannot not exceed 200 word count and in the case of a tie it should be decided by lot.

Council Goals/Objectives: Strategic Goal #6: Inclusive Community Involvement and Leadership – Oversee successful election
Fiscal Impact: N/A Funds Available: N/A Account #: N/A
Reviewed by: City Manager
Attachments: R2026-33

Item # 7.

RESOLUTION NO. 2026-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY,

CALIFORNIA, CALLING AND GIVING NOTICE OF HOLDING A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE

ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO CHARTER CITIES.

WHEREAS, under the provisions of the laws relating to Charter Cities in the State of California, a General Municipal Election shall be held on November 3, 2026, for the election of Municipal Officers; and

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF GRASS VALLEY, CALIFORNIA DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Pursuant to the requirements of the laws of the State of California relating to Charter Cities, there is called and ordered to be held in the City of Grass Valley, California, on Tuesday, November 3, 2026 a General Municipal Election for the purpose of electing two (2) members of the City Council for the full term of four years. Incumbents that are up for election are Haven Caravelli, & Hilary Hodge both terms are expiring on December 8th, 2026.

SECTION 2. The members of City Council are elected at large and in the case of a tie voted it should be decided by lot.

SECTION 3. That the General Municipal Election is consolidated with the Statewide General Election to be conducted by the County of Nevada on November 3, 2026.

SECTION 4. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding Municipal Elections.

SECTION 5. The polls for an election shall be open on the day of said election in accordance with the California Elections Code.

SECTION 6. The length of the candidate statement shall not exceed 200 Words, and the cost of the Candidate Statement Shall be paid by the Candidate.

SECTION 7. The municipal election hereby called for November 3, 2026, shall be and is hereby ordered consolidated with the statewide general election to be held within the City on said date. The election shall be held and conducted, election officers appointed, voting precincts designated, ballots printed, polls opened and closed, ballots counted and returned, returns canvassed, results declared, and all other proceedings incidental to and connected with the election shall be regulated and done in accordance with the provisions of law regulating the election as specified herein. The Board of Supervisors of Nevada County, and the Nevada County Registrar of Voters, are hereby requested to order the consolidation of the municipal election herein called with the statewide general election to be held within the City on said date, and the Board and the Registrar of Voters are hereby authorized to canvass the returns of said municipal elections and said municipal election shall be held in all respects as if there were only one election and form of ballot shall be provided for the general election. The County shall certify results of the canvass of the returns of said municipal election to the City Council Page 82 Item # 7.
which shall thereafter declare the results thereof.

SECTION 8. The City Council authorizes the City Clerk to reimburse the Nevada County Registrar of Voters and the County of Nevada of it’s portion of the consolidated election of November 3rd, 2026.

ADOPTED as a resolution of the Council of the City of Grass Valley at a meeting thereof held on the 23rd day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________
Hilary Hodge, MAYOR
ATTEST:
________________________________________
Taylor Whittingslow, City Clerk
APPROVED AS TO FORM:
________________________________________
David Rudderman, City Attorney

Item # 7.