Greenfield City Council
March 22, 2022

CITY OF GREENFIELD

CITY COUNCIL REGULAR MEETING
MARCH 22, 2022 @ 6:00 P.M.

Virtual Attendance Only and Remote Viewing Options
The City Council for the City of Greenfield will be conducting its regular meeting on March 22, 2022. Consistent with Assembly Bill (AB) 361, the City Council will hold this meeting virtually only, without in-person attendance by the public and without a physical location for public participation. Further, and consistent with AB 361, the meeting is accessible for public participation through video conferencing and livestreaming.

The City Council meeting to be held on March 22, 2022, at 6:00 p.m. will only be accessible online and may be viewed through the following options:
• Facebook Live: https://www.facebook.com/GreenfieldCA/ • Join Zoom Meeting
Please click the link below to join the Zoom webinar:
http://meeting.ci.greenfield.ca.us
Meeting ID: 835 9386 7250
The City will provide links to these streaming options on the City’s website and on its Facebook page.

Public Comment
Public comments will be permitted in the following formats: (1) through Zoom, and (2) through e-mail. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section of the agenda that you wish to comment on. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the subject line of the email, please state your name and the item you are commenting on. If you wish to submit a public comment on more than one agenda item, please send a separate e-email for each item you are commenting.

Please be advised that public comments submitted through email must be received no later than Monday, March 21, 2022, at 12:00 p.m. (noon). Comments submitted through email on time will be incorporated into the City Council Agenda but will not be read aloud during the meeting.

Comments submitted by email that are not received on time will not be accepted. Please be aware that written public comments, including your name, may become public information.

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
March 22, 2022
6:00 P.M.

Mayor Lance Walker
Mayor Pro-Tem, Angela M. Untalon
Councilmembers
Yanely Martinez
Andrew Tipton
Robert White
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE
E. AGENDA REVIEW
F. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA This portion of the Agenda allows an individual the opportunity to address the Council on any items not on closed session, consent calendar, public hearings, and city council business.

Under state regulation, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on the Agenda.

City Council Agenda
March 22, 2022

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or through email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section of the agenda that you wish to comment on. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. Public comments submitted by email will not be read aloud during the meeting. Please review the City’s Attendance and Public Comment Policy for additional information.

G. COMMENTS FROM CITY COUNCIL
H. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
H-1. APPROVE Warrants #314534 through #314683 and Bank Drafts #4758 through #4797 in the amount of $1,144,167.26 – Page 1
H-2. ADOPT RESOLUTION #2022-16, A Resolution of the City Council of the City of Greenfield Authorizing the Disposal of Fire Department Equipment and Donate it to City of Greenfield’s Sister City, Chupícuaro, Mexico – Page 21 H-3. DENY – Claim Against City – Page 24
H-4. RECEIVE AND FILE Monthly Reports – Finance / Police Department / Public Works Department / Parks & Recreation – Page 28
H-5. ADOPT RESOLUTION #2022-17, A Resolution of the City Council of the City of Greenfield Authorizing the City Manager to Enter into an Agreement Extension with John Alves as the Acting Public Works Director for an Amount Not to Exceed $50,000 – Page 42
H-6. ADOPT RESOLUTION #2022-18, A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Contract in the Amount of $45,000 to Angel Johnstone for Community Development Block Grant (CDBG) Economic Development Grant Writing and Administration Consulting and Authorizing the City Manager to Negotiate and Execute this Contract – Page 55 I. MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS,

RESOLUTIONS
I-1. PRESENTATION – Welcome to Greenfield Signs – Page 73 J. PUBLIC HEARINGS
J-1. ADOPTION of A Resolution of the City Council of the City of Greenfield Approving the City of Greenfield Update Urban Water Shortage Contingency Plan as Required by the State Water Code – Page 85
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council – Review / Comments / Action
Staff Recommendation – Adopt Resolution #2022-19
City Council Agenda
March 22, 2022

K. CITY COUNCIL BUSINESS
K-1. ADOPTION of a Resolution of the City Council of the City of Greenfield Approving the Waiver of Rental Fees for Door to Hope – Page 117
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommendation – Adopt Resolution #2022-20
K-2. APPOINTMENT of Gloria Uribe to the Parks & Recreation Committee – Page 127 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommendation – Make Appointment
K-3. ADOPTION of a Resolution of the City Council of the City of Greenfield Appropriating a Donation to the 2022 Greenfield Sober Grad Committee – Page 130 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommendation – Adopt Resolution #2022-21
K-4. ADOPTION of a Resolution of the City Council of the City of Greenfield to Amend Public Works Construction Contract with F. Loduca Co., “The Greenfield Sidewalks and Accessible Parking Project” to Construct Additional or Modified Improvements by Change Order and Authorize the City Manager to Finalize and Execute Contract Change Orders (CCO’s) 3, 4 and 5 in the Total Amount of $114,645 and Increase the Project Management and Inspection Support in the Amount of $17,196.75 – Page 133 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommendation – Adopt Resolution #2022-22
K-5. ADOPTION of a Resolution of the City Council of the City of Greenfield Authorizing the Greenfield Fire Department to Participate in the State of California Mutual Aid System in Accordance with the Greenfield Fire Department Out of County Fire Response Policy –

a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommendation – Adopt Resolution #2022-23
K-6. ADOPTION of a Resolution of the City Council of the City of Greenfield Awarding a Professional Services Contract in the Amount of $56,113.95 to EMC Planning Group, Inc. for Environmental Review Services for the 296 Apple Single-Family Residential Project and Authorize the City Manager to Negotiate and Execute this Contract – Page 156 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommendation – Adopt Resolution #2022-24
City Council Agenda
March 22, 2022

K-7. DIRECTION on Potential Updates to Chapter 5.08 – Solicitors, Peddlers, Transient Vendors – Page 179
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommendation – Discussion Item Only
L. CLOSED SESSION
L-1. CLOSED SESSION - Government Code Section 54956.9(b) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant Exposure to Litigation: One Matter
a. Public Comments
M. RECONVENE TO OPEN SESSION
N. BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS

ATTENDED BY MAYOR AND CITY COUNCIL
a. League of California Cities Monterey Bay Division
b. Transportation Agency for Monterey County
c. Association of Monterey Bay Area Governments
d. Salinas Valley Solid Waste Authority
e. Monterey Salinas Transit
f. Monterey County Mayors’ Association
g. Salinas Valley Mayors/Managers Group
h. Planning Commission
O. CITY ATTORNEY REPORT
P. CITY MANAGER REPORT
Q. ADJOURNMENT
In compliance with the American With Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 3/18/2022 1:48:01 PM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 03/04/2022 - 03/18/2022
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
01897 RDO EQUIPMENT COMPANY 03/11/2022 Regular 0.00 -118.60 314520 04708 HR & ASSOCIATES, LLC 03/04/2022 Regular 0.00 29,564.00 314534 04758 SURVEILLANCE GRID INTEGRATION INC. 03/04/2022 Regular 0.00 46,271.30 314535 00749 CITY OF GREENFIELD 03/17/2022 Regular 0.00 166.08 314536 00713 G P O A 03/17/2022 Regular 0.00 1,120.00 314537
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 03/17/2022 Regular 0.00 250.00 314538 04521 Greenfield Professional Firefighters 03/17/2022 Regular 0.00 280.00 314539 01911 SEIU Local 521 03/17/2022 Regular 0.00 462.15 314540 02022 3T EQUIPMENT COMPANY, INC. 03/18/2022 Regular 0.00 372.77 314568 04752 AIRGAS USA, LLC 03/18/2022 Regular 0.00 262.26 314569 00179 AK & COMPANY 03/18/2022 Regular 0.00 1,125.00 314570 04494 ALLSTAR FIRE EQUIPMENT 03/18/2022 Regular 0.00 906.82 314571 00108 ALVES TRACTOR SERVICE 03/18/2022 Regular 0.00 11,000.00 314572 05039 ANTHONY SANCHEZ 03/18/2022 Regular 0.00 285.00 314573 05047 ART DIAZ 03/18/2022 Regular 0.00 550.00 314574
00130 AT&T 03/18/2022 Regular 0.00 1,246.29 314575
00119 AT&T 03/18/2022 Regular 0.00 888.13 314576
00153 AT&T 03/18/2022 Regular 0.00 115.56 314577
04750 BOUND TREE MEDICAL, LLC 03/18/2022 Regular 0.00 806.70 314578 04497 BRYAN DE LA TORRE 03/18/2022 Regular 0.00 285.00 314579 05100 BSN SPORTS LLC 03/18/2022 Regular 0.00 91.98 314580 04643 CAL COAST ELECTRIC, INC. 03/18/2022 Regular 0.00 3,252.81 314581 00396 CASEY PRINTING 03/18/2022 Regular 0.00 1,064.01 314582 05099 CDS SERVICES, INC. 03/18/2022 Regular 0.00 134.00 314583 04407 CINTAS CORPORATION #630 03/18/2022 Regular 0.00 1,158.47 314584 01310 CITY OF MONTEREY 03/18/2022 Regular 0.00 50.00 314586 04681 CLARK PEST CONTROL 03/18/2022 Regular 0.00 164.00 314587 01323 COUNTY OF MONTEREY - EMERGENCY 03/18/2022 Regular 0.00 99,312.00 314588 19021 COUNTY OF SANTA CLARA 03/18/2022 Regular 0.00 757.20 314589 04319 CPS HR CONSULTING 03/18/2022 Regular 0.00 506.00 314590 00301 CREATIVE SERVICES OF NEW ENGLAND 03/18/2022 Regular 0.00 366.95 314591 04689 CSC OF SALINAS 03/18/2022 Regular 0.00 5,011.27 314592 00348 CSG CONSULTANTS, INC. 03/18/2022 Regular 0.00 5,200.00 314593 04526 DCS TESTING & EQUIPMENT INC 03/18/2022 Regular 0.00 4,249.26 314594 00418 DMJ COLLISION REPAIR 03/18/2022 Regular 0.00 380.00 314595 03865 EDUARDO JAIMES 03/18/2022 Regular 0.00 1,436.96 314596 04133 ELMUT SAAVEDRA 03/18/2022 Regular 0.00 110.00 314597 04856 EMEDCO 03/18/2022 Regular 0.00 149.47 314598
05098 ESTEBAN POLITRON AMADOR 03/18/2022 Regular 0.00 500.00 314599 00651 FASTENAL COMPANY 03/18/2022 Regular 0.00 140.11 314600 04753 G&C CONSULTING, INC. 03/18/2022 Regular 0.00 6,000.00 314601 04132 GARDAWORLD 03/18/2022 Regular 0.00 559.99 314602
04590 GLENN A. RICK ENGINEERING AND DEVELOPMENT COMPANY 03/18/2022 Regular 0.00 205.00 314603 00701 GONZALES IRRIGATION SYSTEMS 03/18/2022 Regular 0.00 1,004.35 314604 00725 GREEN RUBBER-KENNEDY AG 03/18/2022 Regular 0.00 160.71 314605 00709 GREEN VALLEY INDUSTRIAL SUPPLY 03/18/2022 Regular 0.00 233.26 314606 00767 GREENFIELD TOWING 03/18/2022 Regular 0.00 380.00 314607 00721 GREENFIELD TRUE VALUE 03/18/2022 Regular 0.00 441.23 314608 00805 HACH COMPANY 03/18/2022 Regular 0.00 1,347.84 314609 00845 HINDERLITER DE LLAMAS & ASSOC 03/18/2022 Regular 0.00 471.02 314610 00820 HOME DEPOT CREDIT SERVICES 03/18/2022 Regular 0.00 561.63 314611 00803 HYDRO TURF, INC. 03/18/2022 Regular 0.00 189.00 314612 00906 ICMA 03/18/2022 Regular 0.00 1,400.00 314613
04626 ICONIX WATERWORKS INC. 03/18/2022 Regular 0.00 688.16 314614 1 Check Report Date Range: 03/04/2022 - 03/18/2022
3/18/2022 1:48:01 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 04711 J.M. EQUIPMENT CO. INC. 03/18/2022 Regular 0.00 760.50 314615 01925 JOSE SANCHEZ 03/18/2022 Regular 0.00 3,933.29 314616 04888 JOSH SAVINON 03/18/2022 Regular 0.00 686.00 314617 04568 KS STATEBANK 03/18/2022 Regular 0.00 21,627.83 314618 01131 KUSTOM SIGNALS, INC. 03/18/2022 Regular 0.00 199.00 314619 03107 L.N. CURTIS & SONS 03/18/2022 Regular 0.00 1,339.10 314620 03923 Liebert Cassidy Whitmore 03/18/2022 Regular 0.00 858.00 314621 01258 LOZANO SMITH, LLP 03/18/2022 Regular 0.00 32,637.60 314622 05040 MARIA MARTINEZ 03/18/2022 Regular 0.00 740.00 314623 04478 MCKESSON MEDICAL-SURGICAL GOVERNMENT SOLUTIONS LLC 03/18/2022 Regular 0.00 434.31 314624 04311 MIGUEL SAAVEDRA 03/18/2022 Regular 0.00 619.00 314625 01300 MISSION LINEN SUPPLY 03/18/2022 Regular 0.00 183.79 314626 13015 MNS ENGINEERS, INC. 03/18/2022 Regular 0.00 47,783.23 314627 13004 MONTEREY BAY ANALYTICAL SERVICE 03/18/2022 Regular 0.00 10,071.00 314628 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 03/18/2022 Regular 0.00 2,233.44 314629 01364 MONTEREY COUNTY MAYORS ASSOCIATION 03/18/2022 Regular 0.00 1,500.00 314630 01340 MONTEREY COUNTY TAX COLLECTOR 03/18/2022 Regular 0.00 53.38 314631 04286 MY JEEP-CHRYSLER-DODGE-RAM/MY CHEVROLET/MY NISSAN-KIA 03/18/2022 Regular 0.00 2,363.90 314632 04670 NAPA AUTO PARTS 03/18/2022 Regular 0.00 166.16 314633 04653 NEW SV MEDIA, INC 03/18/2022 Regular 0.00 472.50 314634 03896 NICK'S GARAGE 03/18/2022 Regular 0.00 622.39 314635 01506 OFFICE DEPOT 03/18/2022 Regular 0.00 177.09 314636 01532 O'REILLY AUTO PARTS 03/18/2022 Regular 0.00 1,962.81 314637 01601 PACIFIC GAS & ELECTRIC 03/18/2022 Regular 0.00 132,215.79 314639 04562 PAULO DIAZ 03/18/2022 Regular 0.00 285.00 314641
05097 PENINSULA WELDING & MEDICAL SUPPLY, INC. 03/18/2022 Regular 0.00 197.63 314642 01630 PINNACLE MEDICAL GROUP, INC 03/18/2022 Regular 0.00 50.00 314643 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 03/18/2022 Regular 0.00 30.00 314644 04299 PURE WATER 03/18/2022 Regular 0.00 149.50 314645
04661 QUALITY WATER ENTERPRISES INC 03/18/2022 Regular 0.00 36.00 314646 01837 R G FABRICATION 03/18/2022 Regular 0.00 166.74 314647 01820 RAIN FOR RENT SALINAS 03/18/2022 Regular 0.00 3,274.58 314648 03940 Regional Government Services 03/18/2022 Regular 0.00 12,322.50 314649 04924 RELIABLE TRANSLATIONS CORP 03/18/2022 Regular 0.00 1,205.28 314650 05035 RENNE PUBLIC LAW GROUP, LLP 03/18/2022 Regular 0.00 4,750.00 314651 02367 ROBIN WARBEY CONSULTING 03/18/2022 Regular 0.00 2,577.42 314652 01978 SAFETY-KLEEN SYSTEMS, INC. 03/18/2022 Regular 0.00 221.40 314653 01999 SALINAS VALLEY SOLID WASTE AUTHORITY 03/18/2022 Regular 0.00 55,191.12 314654 19020 SAN BENITO SUPPLY 03/18/2022 Regular 0.00 1,107.98 314655 01972 SBRPSTC-SOUTH BAY REGIONAL 03/18/2022 Regular 0.00 141.00 314656 04656 SHARPS SOLUTIONS, LLC 03/18/2022 Regular 0.00 200.00 314657 04338 SHRED-IT USA 03/18/2022 Regular 0.00 265.80 314658 01988 SIRCHIE ACQUISITION COMPANY, LLC 03/18/2022 Regular 0.00 379.74 314659 01933 SMITH & ENRIGHT LANDSCAPING 03/18/2022 Regular 0.00 15,100.00 314660 04871 SOUTH COAST EMERGENCY VEHICLE SERVICE 03/18/2022 Regular 0.00 6,821.77 314661 01945 SOUTH COUNTY TIRE 03/18/2022 Regular 0.00 25.00 314662 04005 SOUTH MONTEREY COUNTY JOINT UNION HIGH SCHOOL DISTRICT 03/18/2022 Regular 0.00 275.00 314663 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 03/18/2022 Regular 0.00 9,192.39 314664 04315 STAPLES ADVANTAGE 03/18/2022 Regular 0.00 308.24 314665 00386 STATE OF CA DEPT. OF JUSTICE 03/18/2022 Regular 0.00 172.00 314666 01981 SUN BADGE CO. 03/18/2022 Regular 0.00 229.78 314667 04803 SUN STREET CENTERS 03/18/2022 Regular 0.00 9,454.10 314668 01957 SWRCB - OFFICE OF OPERATOR CER 03/18/2022 Regular 0.00 95.00 314669 04445 TEMPLETON UNIFORMS, LLC 03/18/2022 Regular 0.00 289.24 314670 04837 THE SHERWIN-WILLIAMS COMPANY 03/18/2022 Regular 0.00 1,117.69 314671 04937 T-MOBILE 03/18/2022 Regular 0.00 32.80 314672
03919 TPX COMMUNICATIONS 03/18/2022 Regular 0.00 2,377.78 314673 02037 TRI-CITIES DISPOSAL 03/18/2022 Regular 0.00 111,459.92 314674 00634 TYLER TECHNOLOGIES 03/18/2022 Regular 0.00 225.00 314675 02110 URBAN FUTURES, INC. 03/18/2022 Regular 0.00 2,199.68 314676 02234 VALLEY TROPHIES & DETECTORS 03/18/2022 Regular 0.00 173.71 314677 2 Check Report Date Range: 03/04/2022 - 03/18/2022
3/18/2022 1:48:01 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 02201 VEGETABLE GROWERS SUPPLY 03/18/2022 Regular 0.00 708.43 314678 04079 VERIZON 03/18/2022 Regular 0.00 722.00 314679
02210 VERIZON WIRELESS 03/18/2022 Regular 0.00 1,672.11 314680 02372 WALLACE GROUP 03/18/2022 Regular 0.00 8,410.75 314681 03872 WATER AWARENESS COMMITTEE 03/18/2022 Regular 0.00 500.00 314682 04583 WEX BANK 03/18/2022 Regular 0.00 314.58 314683
01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 187.68 DFT0004758 01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 303.82 DFT0004759 01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 690.00 DFT0004760 01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 2,250.00 DFT0004761 01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 2,093.94 DFT0004762 01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 475.00 DFT0004763 01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 1,295.00 DFT0004764 00431 DEPT OF CHILD SUPPORT SERVICES 03/04/2022 Bank Draft 0.00 1,777.84 DFT0004765 01916 STATE STREET BANK & TRUST CO. 03/04/2022 Bank Draft 0.00 1,067.50 DFT0004766 00384 STATE OF CALIFORNIA EDD 03/04/2022 Bank Draft 0.00 3,225.08 DFT0004767 03103 Internal Revenue Service 03/04/2022 Bank Draft 0.00 8,528.32 DFT0004768 03103 Internal Revenue Service 03/04/2022 Bank Draft 0.00 36,465.52 DFT0004769 00384 STATE OF CALIFORNIA EDD 03/04/2022 Bank Draft 0.00 12,559.13 DFT0004770 03103 Internal Revenue Service 03/04/2022 Bank Draft 0.00 32,553.56 DFT0004771 00384 STATE OF CALIFORNIA EDD 03/16/2022 Bank Draft 0.00 3.80 DFT0004772 03103 Internal Revenue Service 03/16/2022 Bank Draft 0.00 10.02 DFT0004773 03103 Internal Revenue Service 03/16/2022 Bank Draft 0.00 42.86 DFT0004774 03103 Internal Revenue Service 03/16/2022 Bank Draft 0.00 17.83 DFT0004775 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 207.23 DFT0004776 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 303.82 DFT0004777 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 540.00 DFT0004778 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 1,850.00 DFT0004779 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 1,793.94 DFT0004780 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 325.00 DFT0004781 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 1,295.00 DFT0004782 00431 DEPT OF CHILD SUPPORT SERVICES 03/18/2022 Bank Draft 0.00 1,777.84 DFT0004783 01916 STATE STREET BANK & TRUST CO. 03/18/2022 Bank Draft 0.00 1,067.50 DFT0004784 00384 STATE OF CALIFORNIA EDD 03/18/2022 Bank Draft 0.00 3,275.67 DFT0004785 03103 Internal Revenue Service 03/18/2022 Bank Draft 0.00 8,661.90 DFT0004786 03103 Internal Revenue Service 03/18/2022 Bank Draft 0.00 37,036.34 DFT0004787 00384 STATE OF CALIFORNIA EDD 03/18/2022 Bank Draft 0.00 12,456.29 DFT0004788 03103 Internal Revenue Service 03/18/2022 Bank Draft 0.00 32,668.41 DFT0004789 00107 AMERICAN FAMILY LIFE 03/17/2022 Bank Draft 0.00 2,019.12 DFT0004790 00384 STATE OF CALIFORNIA EDD 03/18/2022 Bank Draft 0.00 5.94 DFT0004791 03103 Internal Revenue Service 03/18/2022 Bank Draft 0.00 15.66 DFT0004792 03103 Internal Revenue Service 03/18/2022 Bank Draft 0.00 66.92 DFT0004793 03103 Internal Revenue Service 03/18/2022 Bank Draft 0.00 20.71 DFT0004794 00215 ANTHEM - BLUE CROSS 03/15/2022 Bank Draft 0.00 183,649.16 DFT0004797 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
120
0 1
38 0

0.00 0.00

0.00 0.00

0.00 159 0.00
Payment
751,702.51

0.00 -118.60
392,583.35

0.00 1,144,167.26
Payable
Count
270
0 0
39 0
309
3 Check Report Date Range: 03/04/2022 - 03/18/2022
3/18/2022 1:48:01 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
120
0 1
38 0

0.00 0.00

0.00 0.00

0.00 159 0.00
751,702.51

0.00 -118.60
392,583.35

0.00 1,144,167.26
270
0 0
39 0
309
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 3/2022 1,144,167.26
1,144,167.26
4 3/18/2022 1:49:15 PM Page 1 of 16
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 3/4/2022 - 3/18/2022
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
HR & ASSOCIATES, LLC 314534 03/04/2022 CONSULTING PLANNING SERVI… 100-601-63900.000 11,248.00 BSN SPORTS LLC 314580 03/18/2022 RECREATION DEPT SUPPLIES 100-551-63500.000 91.98 R G FABRICATION 314647 03/18/2022 BOLTS 100-320-65700.000 21.90 SOUTH MONTEREY COUNTY JO… 314663 03/18/2022 GREENFIELD YOUTH BASKETBAL…100-551-63500.000 125.00 SOUTH MONTEREY COUNTY JO… 314663 03/18/2022 GREENFIELD YOUTH BASKETBAL…100-551-63500.000 150.00 HR & ASSOCIATES, LLC 314534 03/04/2022 CONSULTING PLANNING SERVI… 100-601-63900.000 9,804.00 R G FABRICATION 314647 03/18/2022 3738 - REPAIR HYDROLIC TUBE 100-320-66300.000 90.00 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 100-550-63700.000 50.00 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 100-601-63700.000 1,828.39 GREENFIELD TOWING 314607 03/18/2022 TOWING SERVICE 100-215-66200.000 185.00 ALVES TRACTOR SERVICE 314572 03/18/2022 INTERIM PUBLIC WORKS DIREC… 100-320-63700.000 2,200.00 ALVES TRACTOR SERVICE 314572 03/18/2022 INTERIM PUBLIC WORKS DIREC… 100-550-63700.000 2,200.00 GARDAWORLD 314602 03/18/2022 EXCESS LIABILITY/EXCESS ITEMS 100-190-63300.000 59.27 Liebert Cassidy Whitmore 314621 03/18/2022 LEGAL SERVICES - MATTER NO. … 100-150-63100.000 858.00 RENNE PUBLIC LAW GROUP, LLP 314651 03/18/2022 RPPG / GREENFIELD GRANT WR…100-105-68200.000 4,750.00 PURE WATER 314645 03/18/2022 WATER - CITY HALL 100-111-65100.000 76.25 SUN BADGE CO. 314667 03/18/2022 POLICE OFFICER BADGE 100-215-65200.000 128.99 HR & ASSOCIATES, LLC 314534 03/04/2022 CONSULTING PLANNING SERVI… 100-601-63900.000 8,512.00 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICES - AGE… 100-170-63100.000 75.00 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TANSLATION SERVICES 100-170-63100.000 236.94 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 100-110-64900.000 18.57 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 100-215-64900.000 276.36 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 100-310-64900.000 18.57 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 100-320-64900.000 74.27 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 100-550-64900.000 37.14 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 100-551-64900.000 18.57 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 100-601-64900.000 18.57 PACIFIC GAS & ELECTRIC 314639 03/18/2022 P.P. BASEBALL FIELD 100-550-64100.000 125.62 PACIFIC GAS & ELECTRIC 314639 03/18/2022 P.P. COMMUNITY CENTER 100-551-64100.000 395.07 PACIFIC GAS & ELECTRIC 314639 03/18/2022 P.P. COMMUNITY CENTER 100-551-64200.000 390.89 VEGETABLE GROWERS SUPPLY 314678 03/18/2022 BLACK LINERS 100-550-65700.000 37.11 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICE 100-170-63100.000 343.86 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICE 100-170-63100.000 75.00 GREEN RUBBER-KENNEDY AG 314605 03/18/2022 7924 - SUPPLIES 100-320-66300.000 47.48 MONTEREY COUNTY MAYORS A…314630 03/18/2022 ANNUAL DUES 2022 100-101-68300.000 1,500.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - GENERAL LE… 100-150-63100.000 7,553.53 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - MARIJUANA 100-150-63100.000 3,941.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES 100-150-63100.000 323.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - GENERAL PER…100-150-63100.000 893.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - PITCHESS MO…100-150-63100.000 4,059.17 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - PUBLIC RECO… 100-150-63100.000 5,372.40 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - BUILDING, PL… 100-150-63100.000 646.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - COVID-19 100-12391 304.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - CALIFORNIA … 100-150-63100.000 3,172.50 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - PRA LITIGATI… 100-150-63100.000 45.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - OE3 NON-S… 100-150-63100.000 361.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - 717 OAK AVE.…100-150-63100.000 1,787.00 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-111-65200.000 4.90 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 100-111-65600.000 53.40 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-320-65200.000 57.75 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-550-65200.000 31.54 GREENFIELD TRUE VALUE 314608 03/18/2022 BUNG CORD 100-111-65900.000 11.11 O'REILLY AUTO PARTS 314637 03/18/2022 7822 - GEAR OIL 100-320-66300.000 131.31 5 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 2 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount TEMPLETON UNIFORMS, LLC 314670 03/18/2022 UNIFORMS - A. SANCHEZ/R. NA… 100-201-65200.000 144.62 MCKESSON MEDICAL-SURGICAL…314624 03/18/2022 PERSONNEL EQUIPMENT SUPPL…100-201-65200.000 434.31 VERIZON WIRELESS 314680 03/18/2022 CELL PHONES - POLICE DEPT 100-201-64600.000 161.24 VERIZON WIRELESS 314680 03/18/2022 CELL PHONES - POLICE DEPT 100-215-64600.000 1,091.93 VERIZON WIRELESS 314680 03/18/2022 CELL PHONES - POLICE DEPT 100-230-64600.000 101.99 PACIFIC GAS & ELECTRIC 314639 03/18/2022 COMMUNITY PARK 100-550-64100.000 114.01 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICE 100-170-63100.000 134.20 OFFICE DEPOT 314636 03/18/2022 JANITORIAL SUPPLIES 100-201-65600.000 177.09 SUN BADGE CO. 314667 03/18/2022 BADGE REPAIR 100-201-65200.000 100.79 MNS ENGINEERS, INC. 314627 03/18/2022 WALNUT GROVE APARTMENTS …100-24609 115.24 MNS ENGINEERS, INC. 314627 03/18/2022 VINTAGE MEADOWS II 100-22511 200.00 O'REILLY AUTO PARTS 314637 03/18/2022 7822 - GEAR OIL 100-320-66300.000 49.24 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 100-601-63700.000 2,057.10 PACIFIC GAS & ELECTRIC 314639 03/18/2022 CIVIC CENTER 100-111-64100.000 551.66 PACIFIC GAS & ELECTRIC 314639 03/18/2022 CIVIC CENTER 100-111-64200.000 1,190.92 NEW SV MEDIA, INC 314634 03/18/2022 PUBLIC NOTICE 100-170-67600.000 472.50 TYLER TECHNOLOGIES 314675 03/18/2022 GENERAL LEDGER - BUDGETING 100-190-63300.000 150.00 VEGETABLE GROWERS SUPPLY 314678 03/18/2022 CLEAN UP PROJECT 100-105-78100.000 598.43 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-111-65200.000 4.90 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 100-111-65600.000 53.40 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-320-65200.000 57.75 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-550-65200.000 27.90 O'REILLY AUTO PARTS 314637 03/18/2022 7822 - HYD FILTER 100-320-66300.000 13.19 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICE 100-170-63100.000 75.00 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICE 100-170-63100.000 115.28 CLARK PEST CONTROL 314587 03/18/2022 PEST CONTROL SERVICE 100-111-63900.000 164.00 O'REILLY AUTO PARTS 314637 03/18/2022 7822 - GEAR LUBE 100-320-66300.000 58.02 VALLEY TROPHIES & DETECTORS 314677 03/18/2022 OFFICER OF THE YEAR 2021 PL… 100-215-65100.000 137.66 MY JEEP-CHRYSLER-DODGE-RA… 314632 03/18/2022 7346 - REPLACED RADIATOR A… 100-215-95680.000 2,363.90 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 100-110-64500.000 40.96 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 100-111-64500.000 272.52 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 100-201-64500.000 53.41 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 100-551-64500.000 156.69 AT&T 314575 03/18/2022 DOJ PD CONNECTION 100-215-64500.000 465.08 O'REILLY AUTO PARTS 314637 03/18/2022 7338 - MOTOR OIL/FILTERS 100-215-95680.000 59.37 KUSTOM SIGNALS, INC. 314619 03/18/2022 BWC REPAIR 100-215-63400.000 199.00 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-111-66100.000 63.48 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-201-66100.000 317.38 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-215-66100.000 3,998.79 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-230-66100.000 63.48 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-230-66100.000 63.48 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-320-66100.000 496.79 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-550-66100.000 610.62 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-551-66100.221 63.48 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 100-601-66100.000 63.48 EDUARDO JAIMES 314596 03/18/2022 City 75th Anniversary - Logo Des…100-105-68200.000 1,436.96 VEGETABLE GROWERS SUPPLY 314678 03/18/2022 IRRIGATION SUPPLIES 100-550-65700.000 38.94 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - COMPRESSOR 100-215-95680.000 114.98 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - MICRO V-BELT 100-215-95680.000 6.58 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - OIL FILTER 100-215-95680.000 20.51 O'REILLY AUTO PARTS 314637 03/18/2022 7342 - OIL/AIR FILTERS 100-215-95680.000 61.20 CREATIVE SERVICES OF NEW E… 314591 03/18/2022 JR. BADGE STICKERS - COMMUN…100-201-68200.000 366.95 GREENFIELD TRUE VALUE 314608 03/18/2022 WEEDER 100-550-65700.000 24.08 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-111-65200.000 4.90 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 100-111-65600.000 49.31 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-320-65200.000 57.75 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-550-65200.000 27.90 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - COMPRESSOR RETURN 100-215-95680.000 -114.98 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - MICRO V-BELT RETURN 100-215-95680.000 -6.58 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - COMPRESSOR 100-215-95680.000 157.89 6 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 3 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount DMJ COLLISION REPAIR 314595 03/18/2022 7342 - ADJUST LIGHTS 100-215-95680.000 380.00 NICK'S GARAGE 314635 03/18/2022 7337 - REPLACED AIR CONDITI… 100-215-95680.000 56.52 EMEDCO 314598 03/18/2022 SIGNS FOR COMMUNITY PARK 100-550-65700.000 149.47 MONTEREY COUNTY TAX COLLE…314631 03/18/2022 109-162-029-000 100-320-68700.000 53.38 MIGUEL SAAVEDRA 314625 03/18/2022 REIMBURSEMENT - QAC TRAIN… 100-550-67200.000 279.00 TRI-CITIES DISPOSAL 314674 03/18/2022 DISPOSAL SERVICES FY 2021-20… 100-191-64400.000 111,459.92 SIRCHIE ACQUISITION COMPAN…314659 03/18/2022 EVIDENCE SUPPLIES 100-215-65400.000 379.74 SHRED-IT USA 314658 03/18/2022 SHREDDING SERVICES - POLICE … 100-201-63400.000 132.90 SHRED-IT USA 314658 03/18/2022 SHREDDING SERVICES - POLICE … 100-215-63400.000 132.90 AK & COMPANY 314570 03/18/2022 ANNUAL CLAIMS FY 2021-2022 100-190-63300.000 1,125.00 GARDAWORLD 314602 03/18/2022 MARCH 2022 100-190-63300.000 500.72 SALINAS VALLEY SOLID WASTE … 314654 03/18/2022 WASTE SERVICES FY 2021-2022 100-191-64400.000 55,191.12 PURE WATER 314645 03/18/2022 WATER - POLICE DEPT 100-201-65100.000 73.25 STAPLES ADVANTAGE 314665 03/18/2022 OFFICE/JANITORIAL SUPPLIES 100-310-61400.000 75.73 COUNTY OF MONTEREY - EME… 314588 03/18/2022 NGEN O & M 100-111-63900.000 2,440.00 O'REILLY AUTO PARTS 314637 03/18/2022 7925 - OIL & AIR FILTER 100-550-65000.000 74.31 O'REILLY AUTO PARTS 314637 03/18/2022 7925 - FUEL FILTER 100-550-65000.000 142.93 O'REILLY AUTO PARTS 314637 03/18/2022 7925 - BRAKE SHOE 100-550-65000.000 17.67 O'REILLY AUTO PARTS 314637 03/18/2022 7338 - ATO 10 100-215-95680.000 9.30 STATE OF CA DEPT. OF JUSTICE 314666 03/18/2022 FINGERPRINTS SERVICE - POLICE…100-215-63400.000 123.00 HINDERLITER DE LLAMAS & AS… 314610 03/18/2022 QUARTER 3 100-190-63300.000 471.02 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICE 100-170-63100.000 75.00 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-111-65200.000 4.90 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 100-111-65600.000 53.40 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-320-65200.000 57.75 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 100-550-65200.000 27.90 VALLEY TROPHIES & DETECTORS 314677 03/18/2022 NAME PLATES - OFFICER/CIVILI… 100-201-65100.000 36.05 PREMIUM ALIGNMENT & BRAKE…314644 03/18/2022 7340 - REPAIR FLAT TIRE 100-215-95680.000 10.50 COUNTY OF MONTEREY - EME… 314588 03/18/2022 PD NGEN DISPATCH OPERATIO… 100-215-63400.000 86,540.00 RELIABLE TRANSLATIONS CORP 314650 03/18/2022 TRANSLATION SERVICE 100-170-63100.000 75.00 O'REILLY AUTO PARTS 314637 03/18/2022 7925 - SUPPLIES 100-550-65000.000 156.05 O'REILLY AUTO PARTS 314637 03/18/2022 7925 - WIPER BLADE 100-550-65000.000 29.95 GREENFIELD TOWING 314607 03/18/2022 TOWING SERVICE 100-215-63400.000 195.00 STATE STREET BANK & TRUST C… DFT0004759 03/04/2022 Deferred Compensation Loan P… 100-22435 303.82 STATE STREET BANK & TRUST C… DFT0004761 03/04/2022 Defer Comp-GPSA 100-22430 807.08 STATE STREET BANK & TRUST C… DFT0004762 03/04/2022 Defer Comp-Management 100-22430 1,200.00 STATE STREET BANK & TRUST C… DFT0004763 03/04/2022 Defer Comp-Mid Management 100-22430 180.05 STATE STREET BANK & TRUST C… DFT0004764 03/04/2022 Defer Comp-Misc Employees 100-22430 750.00 STATE STREET BANK & TRUST C… DFT0004766 03/04/2022 Roth Retirement 100-22431 1,067.50 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 100-22225 951.67 Internal Revenue Service DFT0004768 03/04/2022 Medicare 100-22215 2,534.82 Internal Revenue Service DFT0004769 03/04/2022 Social Security 100-22215 10,838.36 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 100-22220 2,585.03 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 100-22210 8,152.73 ESTEBAN POLITRON AMADOR 314599 03/18/2022 2021 Christmas in the Park - So… 100-110-68200.000 500.00 MONTEREY COUNTY INFORMA… 314629 03/18/2022 PD TELECOM NETWORK SERVIC…100-215-63400.000 377.93 MONTEREY COUNTY INFORMA… 314629 03/18/2022 PD TELECOM NETWORK SERVIC…100-215-64500.000 755.85 MONTEREY COUNTY INFORMA… 314629 03/18/2022 PD TELECOM NETWORK SERVIC…100-215-63400.000 366.55 MONTEREY COUNTY INFORMA… 314629 03/18/2022 PD TELECOM NETWORK SERVIC…100-215-64500.000 733.11 WEX BANK 314683 03/18/2022 GASOLINE - POLICE DEPT 100-215-66100.000 184.33 STATE OF CALIFORNIA EDD DFT0004772 03/16/2022 SDI 100-22225 3.80 Internal Revenue Service DFT0004773 03/16/2022 Medicare 100-22215 10.02 Internal Revenue Service DFT0004774 03/16/2022 Social Security 100-22215 42.86 Internal Revenue Service DFT0004775 03/16/2022 Federal Tax Withholding 100-22210 17.83 JOSE SANCHEZ 314616 03/18/2022 REIMBURSEMENT - RECREATIO… 100-551-63500.000 1,678.97 AMERICAN FAMILY LIFE DFT0004790 03/17/2022 February 2022 100-22440 1,977.96 ICMA 314613 03/18/2022 ANNUAL MEMBERSHIP DUES 100-110-68300.000 1,400.00 SEIU Local 521 314540 03/17/2022 Union Dues 100-22420 168.76 STATE STREET BANK & TRUST C… DFT0004777 03/18/2022 Deferred Compensation Loan P… 100-22435 303.82 STATE STREET BANK & TRUST C… DFT0004779 03/18/2022 Defer Comp-GPSA 100-22430 606.80 7 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 4 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST C… DFT0004780 03/18/2022 Defer Comp-Management 100-22430 1,000.00 STATE STREET BANK & TRUST C… DFT0004781 03/18/2022 Defer Comp-Mid Management 100-22430 130.01 STATE STREET BANK & TRUST C… DFT0004782 03/18/2022 Defer Comp-Misc Employees 100-22430 750.00 G P O A 314537 03/17/2022 GPOA DUES 100-22410 240.00
STATE STREET BANK & TRUST C… DFT0004784 03/18/2022 Roth Retirement 100-22431 1,067.50 GREENFIELD POLICE SERGEANTS…314538 03/17/2022 GPSA DUES 100-22415 100.68 CITY OF GREENFIELD 314536 03/17/2022 Weapon Repay 100-22481 166.08 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 100-22225 983.35 Internal Revenue Service DFT0004786 03/18/2022 Medicare 100-22215 2,618.36 Internal Revenue Service DFT0004787 03/18/2022 Social Security 100-22215 11,195.48 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 100-22220 2,992.23 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 100-22210 9,098.92 Fund 100 - GENERAL FUND Total: 424,337.72
Fund: 102 - Fire General
CSG CONSULTANTS, INC. 314593 03/18/2022 FIRE MARSHAL SERVICES 102-250-63600.000 3,100.00 SOUTH COAST EMERGENCY VEH…314661 03/18/2022 VEHICLE MAINTENANCE 102-250-66200.000 3,047.14 BOUND TREE MEDICAL, LLC 314578 03/18/2022 MEDICAL SUPPLIES 102-250-65400.000 745.48 L.N. CURTIS & SONS 314620 03/18/2022 HOSE ANNUAL SERVICE 102-250-66300.000 1,788.05 ALLSTAR FIRE EQUIPMENT 314571 03/18/2022 FLOW TESTING 102-250-66300.000 822.50 DCS TESTING & EQUIPMENT INC 314594 03/18/2022 FIRE HOSE TESTING 102-250-63900.000 4,249.26 CITY OF MONTEREY 314586 03/18/2022 CSTI HAZMAT FRO RECERT - C. … 102-250-67200.000 50.00 L.N. CURTIS & SONS 314620 03/18/2022 RETURNED FIREFIGHTER PANTS 102-250-65200.000 -448.95 PACIFIC GAS & ELECTRIC 314639 03/18/2022 FIRE DEPT 102-250-64100.000 888.78 PACIFIC GAS & ELECTRIC 314639 03/18/2022 FIRE DEPT 102-250-64200.000 282.05 GREENFIELD TRUE VALUE 314608 03/18/2022 JANITORIAL SUPPLIES - FIRE DE… 102-250-65600.000 45.43 CSG CONSULTANTS, INC. 314593 03/18/2022 FIRE MARSHAL SERVICES 102-250-63600.000 2,100.00 O'REILLY AUTO PARTS 314637 03/18/2022 BLUE DEF 102-250-65100.000 331.13 SOUTH COAST EMERGENCY VEH…314661 03/18/2022 BI ANNUAL SERVICE 102-250-66200.000 3,774.63 MISSION LINEN SUPPLY 314626 03/18/2022 JANITORIAL SUPPLIES 102-250-65600.000 50.83 MISSION LINEN SUPPLY 314626 03/18/2022 JANITORIAL SUPPLIES 102-250-65600.000 82.13 QUALITY WATER ENTERPRISES … 314646 03/18/2022 WATER - FIRE DEPT 102-250-65900.000 35.00 QUALITY WATER ENTERPRISES … 314646 03/18/2022 WATER - FIRE DEPT 102-250-65900.000 1.00 GREENFIELD TRUE VALUE 314608 03/18/2022 JANITORIAL SUPPLIES - FIRE DE… 102-250-65600.000 54.59 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 102-250-66100.000 916.96 BOUND TREE MEDICAL, LLC 314578 03/18/2022 MEDICAL SUPPLIES 102-250-65400.000 61.22 SHARPS SOLUTIONS, LLC 314657 03/18/2022 BIO WASTE 102-250-64400.000 200.00 COUNTY OF MONTEREY - EME… 314588 03/18/2022 INFORM MOBILE LICENSE - AN… 102-250-64900.000 1,811.00 COUNTY OF MONTEREY - EME… 314588 03/18/2022 QUARTER 4 102-250-64900.000 8,521.00 MISSION LINEN SUPPLY 314626 03/18/2022 JANITORIAL SUPPLIES 102-250-65600.000 50.83 AIRGAS USA, LLC 314569 03/18/2022 MEDICAL OXYGEN 102-250-65400.000 262.26 STATE STREET BANK & TRUST C… DFT0004758 03/04/2022 Defer Comp-Misc Employees 102-22430 187.68 STATE STREET BANK & TRUST C… DFT0004764 03/04/2022 Defer Comp-Misc Employees 102-22430 180.00 DEPT OF CHILD SUPPORT SERVI… DFT0004765 03/04/2022 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 102-22225 561.01 Internal Revenue Service DFT0004768 03/04/2022 Medicare 102-22215 1,478.98 Internal Revenue Service DFT0004769 03/04/2022 Social Security 102-22215 6,324.08 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 102-22220 2,872.37 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 102-22210 7,072.03 PENINSULA WELDING & MEDIC… 314642 03/18/2022 MEDICAL OXYGEN 102-250-63900.000 197.63 ART DIAZ 314574 03/18/2022 DRIVE OPERATOR 1B 102-250-67100.000 550.00 JOSH SAVINON 314617 03/18/2022 FORCIBLE ENTRY, STRETCHING … 102-250-67100.000 686.00 ALLSTAR FIRE EQUIPMENT 314571 03/18/2022 FIRE DEPT SUPPLIES 102-250-65200.000 84.32 STATE STREET BANK & TRUST C… DFT0004776 03/18/2022 Defer Comp-Misc Employees 102-22430 207.23 STATE STREET BANK & TRUST C… DFT0004782 03/18/2022 Defer Comp-Misc Employees 102-22430 180.00 Greenfield Professional Firefigh… 314539 03/17/2022 Fire Union Dues 102-22410 245.00 DEPT OF CHILD SUPPORT SERVI… DFT0004783 03/18/2022 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 102-22225 566.49 Internal Revenue Service DFT0004786 03/18/2022 Medicare 102-22215 1,493.50 Internal Revenue Service DFT0004787 03/18/2022 Social Security 102-22215 6,385.94 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 102-22220 2,984.86 8 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 5 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 102-22210 7,369.71 Fund 102 - Fire General Total: 73,141.45
Fund: 105 - Community Outreach
SUN STREET CENTERS 314668 03/18/2022 YOUTH PROGRAM - ROAD TO R… 105-105-68203.000 9,454.10 Fund 105 - Community Outreach Total: 9,454.10
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
SBRPSTC-SOUTH BAY REGIONAL 314656 03/18/2022 PC 832 LAWS OF ARREST - A. S… 200-205-67200.000 141.00 PAULO DIAZ 314641 03/18/2022 PER-DIEM - FIELD TRAINING OFF…200-205-67200.000 285.00 BRYAN DE LA TORRE 314579 03/18/2022 PER-DIEM - FIELD TRAINING OFF…200-205-67200.000 285.00 ANTHONY SANCHEZ 314573 03/18/2022 PER-DIEM PC 832 LAWS OF ARR…200-205-67200.000 285.00 MARIA MARTINEZ 314623 03/18/2022 PD PER-DIEM ICI CORE TRAININ… 200-205-67200.000 740.00 WEX BANK 314683 03/18/2022 GASOLINE - POLICE DEPT 200-205-67200.000 130.25 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 1,866.25 Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) TEMPLETON UNIFORMS, LLC 314670 03/18/2022 UNIFORMS - A. SANCHEZ/R. NA… 220-605-65200.000 144.62 VERIZON WIRELESS 314680 03/18/2022 CELL PHONES - POLICE DEPT 220-605-64600.000 117.25 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - COMPRESSOR 220-215-65000.000 213.52 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - MICRO V-BELT 220-215-65000.000 12.20 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - OIL FILTER 220-215-65000.000 38.09 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - COMPRESSOR RETURN 220-215-65000.000 -213.52 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - MICRO V-BELT RETURN 220-215-65000.000 -12.20 O'REILLY AUTO PARTS 314637 03/18/2022 7337 - COMPRESSOR 220-215-65000.000 293.21 NICK'S GARAGE 314635 03/18/2022 7337 - REPLACED AIR CONDITI… 220-215-66200.000 104.96 O'REILLY AUTO PARTS 314637 03/18/2022 7344 - OIL/OIL FILTER 220-215-65000.000 43.19 PREMIUM ALIGNMENT & BRAKE…314644 03/18/2022 7340 - REPAIR FLAT TIRE 220-215-66200.000 19.50 STATE STREET BANK & TRUST C… DFT0004760 03/04/2022 Defer Comp-GPOA 220-22430 690.00 STATE STREET BANK & TRUST C… DFT0004761 03/04/2022 Defer Comp-GPSA 220-22430 1,442.92 DEPT OF CHILD SUPPORT SERVI… DFT0004765 03/04/2022 Misc Withholding 220-22450 1,431.69 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 220-22225 1,129.75 Internal Revenue Service DFT0004768 03/04/2022 Medicare 220-22215 2,978.44 Internal Revenue Service DFT0004769 03/04/2022 Social Security 220-22215 12,735.30 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 220-22220 5,470.31 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 220-22210 12,332.38 STATE STREET BANK & TRUST C… DFT0004778 03/18/2022 Defer Comp-GPOA 220-22430 540.00 STATE STREET BANK & TRUST C… DFT0004779 03/18/2022 Defer Comp-GPSA 220-22430 1,243.20 Greenfield Professional Firefigh… 314539 03/17/2022 Fire Union Dues 220-22410 35.00 DEPT OF CHILD SUPPORT SERVI… DFT0004783 03/18/2022 Misc Withholding 220-22450 1,431.69 G P O A 314537 03/17/2022 GPOA DUES 220-22410 880.00
GREENFIELD POLICE SERGEANTS…314538 03/17/2022 GPSA DUES 220-22415 149.32 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 220-22225 1,148.90 Internal Revenue Service DFT0004786 03/18/2022 Medicare 220-22215 3,028.98 Internal Revenue Service DFT0004787 03/18/2022 Social Security 220-22215 12,951.32 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 220-22220 4,959.31 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 220-22210 11,388.81 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 76,728.14 Fund: 230 - GAS TAX FUND
MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 230-320-63700.000 900.00 FASTENAL COMPANY 314600 03/18/2022 SUPPLIES 230-320-65700.000 140.11 THE SHERWIN-WILLIAMS COM… 314671 03/18/2022 TRAFFIC PAINT 230-320-65700.000 1,117.69 GREEN RUBBER-KENNEDY AG 314605 03/18/2022 MARKING PAINT 230-320-65700.000 12.20 SAN BENITO SUPPLY 314655 03/18/2022 CLASS 2 BASEROCK 230-320-65700.000 152.56 PACIFIC GAS & ELECTRIC 314639 03/18/2022 TRAFFIC LIGHTS WALNUT/3RD 230-320-64100.000 201.05 GLENN A. RICK ENGINEERING A… 314603 03/18/2022 FEASIBILITY ANALYSIS OF MARK…230-320-63700.000 205.00 PACIFIC GAS & ELECTRIC 314639 03/18/2022 TRAFFIC LIGHTS ECR/OAK 230-320-64100.000 69.74 PACIFIC GAS & ELECTRIC 314639 03/18/2022 TRAFFIC LIGHTS ECR/ELM 230-320-64100.000 69.51 PACIFIC GAS & ELECTRIC 314639 03/18/2022 TRAFFIC LIGHTS ECR/TYLER 230-320-64100.000 62.76 CSC OF SALINAS 314592 03/18/2022 7822 - AERIEL NEW PUMP 230-320-66300.000 4,489.46 PACIFIC GAS & ELECTRIC 314639 03/18/2022 STREET LIGHTS HIGH SCHOOL 230-320-64100.000 304.95 9 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 6 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 230-320-63700.000 8,915.00 Fund 230 - GAS TAX FUND Total: 16,640.03
Fund: 263 - LLM #1 - LEXINGTON
ALVES TRACTOR SERVICE 314572 03/18/2022 INTERIM PUBLIC WORKS DIREC… 263-360-63700.000 660.00 PACIFIC GAS & ELECTRIC 314639 03/18/2022 CAMBRIA - CARDONA CIR 263-360-64100.000 138.09 PACIFIC GAS & ELECTRIC 314639 03/18/2022 VINEYARD GREEN 263-360-64100.000 191.97 PACIFIC GAS & ELECTRIC 314639 03/18/2022 LLMD LEXINGTON 263-360-64100.000 132.02 PACIFIC GAS & ELECTRIC 314639 03/18/2022 LLMD MARIPOSA 263-360-64100.000 87.13 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 LEXINGTON SQUARE SUBDIVISI… 263-360-63700.000 1,620.00 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 MARIPOSA PLACE 263-360-63700.000 675.00 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 263-22225 6.58 Internal Revenue Service DFT0004768 03/04/2022 Medicare 263-22215 17.38 Internal Revenue Service DFT0004769 03/04/2022 Social Security 263-22215 74.34 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 263-22220 9.45 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 263-22210 36.62 SEIU Local 521 314540 03/17/2022 Union Dues 263-22420 3.86 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 263-22225 5.74 Internal Revenue Service DFT0004786 03/18/2022 Medicare 263-22215 15.18 Internal Revenue Service DFT0004787 03/18/2022 Social Security 263-22215 64.84 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 263-22220 5.86 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 263-22210 27.50 Fund 263 - LLM #1 - LEXINGTON Total: 3,771.56
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 314639 03/18/2022 STREET LIGHTING 264-360-64100.000 5,368.48 ALVES TRACTOR SERVICE 314572 03/18/2022 INTERIM PUBLIC WORKS DIREC… 264-360-63700.000 1,540.00 PACIFIC GAS & ELECTRIC 314639 03/18/2022 ST. CHRISTOPHER PARK 264-360-64100.000 78.56 PACIFIC GAS & ELECTRIC 314639 03/18/2022 ST. CHARLES COMMERCIAL AREA 264-360-64100.000 355.75 PACIFIC GAS & ELECTRIC 314639 03/18/2022 HUERTA RESIDENTIAL/VAZQUEZ…264-360-64100.000 145.63 PACIFIC GAS & ELECTRIC 314639 03/18/2022 LLMD LAS MANZANITAS 264-360-64100.000 44.42 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 BAROLO PARK 264-360-63700.000 200.00 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 ST CHRISTOPHER PARK 264-360-63700.000 1,055.00 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 ST CHARLES GAZEBO 264-360-63700.000 1,085.00 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 TERRA VERDE SUBDIVISION 264-360-63700.000 1,635.00 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 ST CHARLES STREETSCAPE AND …264-360-63700.000 2,460.00 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 LA VINA SUBDIVISION 264-360-63700.000 3,335.00 SMITH & ENRIGHT LANDSCAPI… 314660 03/18/2022 TRADITIONS SUBDIVISION 264-360-63700.000 3,035.00 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 264-22225 8.38 Internal Revenue Service DFT0004768 03/04/2022 Medicare 264-22215 22.10 Internal Revenue Service DFT0004769 03/04/2022 Social Security 264-22215 94.66 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 264-22220 10.63 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 264-22210 42.14 SEIU Local 521 314540 03/17/2022 Union Dues 264-22420 3.86 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 264-22225 7.50 Internal Revenue Service DFT0004786 03/18/2022 Medicare 264-22215 19.82 Internal Revenue Service DFT0004787 03/18/2022 Social Security 264-22215 84.70 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 264-22220 6.87 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 264-22210 32.64 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 20,671.14
Fund: 265 - SMD #1
STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 265-22225 6.58 Internal Revenue Service DFT0004768 03/04/2022 Medicare 265-22215 17.38 Internal Revenue Service DFT0004769 03/04/2022 Social Security 265-22215 74.34 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 265-22220 9.45 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 265-22210 36.62 SEIU Local 521 314540 03/17/2022 Union Dues 265-22420 3.86 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 265-22225 5.74 Internal Revenue Service DFT0004786 03/18/2022 Medicare 265-22215 15.18 Internal Revenue Service DFT0004787 03/18/2022 Social Security 265-22215 64.84 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 265-22220 5.86 10 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 7 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 265-22210 27.50 Fund 265 - SMD #1 Total: 267.35
Fund: 266 - SMD #2
STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 266-22225 6.60 Internal Revenue Service DFT0004768 03/04/2022 Medicare 266-22215 17.36 Internal Revenue Service DFT0004769 03/04/2022 Social Security 266-22215 73.98 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 266-22220 9.44 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 266-22210 36.50 SEIU Local 521 314540 03/17/2022 Union Dues 266-22420 3.90 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 266-22225 5.75 Internal Revenue Service DFT0004786 03/18/2022 Medicare 266-22215 15.10 Internal Revenue Service DFT0004787 03/18/2022 Social Security 266-22215 64.50 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 266-22220 5.80 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 266-22210 27.39 Fund 266 - SMD #2 Total: 266.32
Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 314639 03/18/2022 VINTAGE MEADOWS PHASE 1 S… 267-360-64100.000 162.47 Fund 267 - Vintage Meadows LLMD #3 Total: 162.47
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
HOME DEPOT CREDIT SERVICES 314611 03/18/2022 HOSE 297-597-65500.000 30.72 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 WRENCH 297-597-65500.000 21.83 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 SAND BAGS 297-597-65500.000 6.99 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 WRENCH REFUND 297-597-65500.000 -21.83 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 PVC FITTINGS 297-597-65500.000 125.86 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 PVC FITTINGS 297-597-65500.000 48.74 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 DRAIN HOSE RETURN 297-597-65500.000 -57.39 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 WOOD/HARDWARE 297-597-65500.000 61.50 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 WOOD 297-597-65500.000 112.66 HOME DEPOT CREDIT SERVICES 314611 03/18/2022 BAND PAPER/PVC FITTING 297-597-65500.000 232.55 GREENFIELD TRUE VALUE 314608 03/18/2022 HARDWARE SUPPLIES 297-597-65900.000 1.46 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 297-597-64900.000 92.84 NAPA AUTO PARTS 314633 03/18/2022 7202 - BATTERY 297-597-65000.000 166.16 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 297-597-64500.000 41.74 NICK'S GARAGE 314635 03/18/2022 7202 - DIAGNOSE/REPAIRS SERV…297-597-66200.000 460.91 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 297-597-66100.000 317.38 STATE STREET BANK & TRUST C… DFT0004762 03/04/2022 Defer Comp-Management 297-22430 793.94 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 297-22225 126.06 Internal Revenue Service DFT0004768 03/04/2022 Medicare 297-22215 332.36 Internal Revenue Service DFT0004769 03/04/2022 Social Security 297-22215 1,421.04 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 297-22220 289.62 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 297-22210 847.59 JOSE SANCHEZ 314616 03/18/2022 REIMBURSEMENT - SCIENCE W… 297-597-65500.000 2,254.32 STATE STREET BANK & TRUST C… DFT0004780 03/18/2022 Defer Comp-Management 297-22430 693.94 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 297-22225 137.77 Internal Revenue Service DFT0004786 03/18/2022 Medicare 297-22215 363.20 Internal Revenue Service DFT0004787 03/18/2022 Social Security 297-22215 1,553.08 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 297-22220 302.63 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 297-22210 913.95 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 11,671.62 Fund: 385 - INTERNAL SERVICE
SURVEILLANCE GRID INTEGRAT… 314535 03/04/2022 VPA CITY SURVEILLANCE PROG… 385-125-65300.000 30,166.83 SURVEILLANCE GRID INTEGRAT… 314535 03/04/2022 VP CITY SURVEILLANCE PROGR… 385-125-65300.000 16,104.47 SAFETY-KLEEN SYSTEMS, INC. 314653 03/18/2022 HAZ MATERIAL DISPOSAL 385-311-65700.000 221.40 STAPLES ADVANTAGE 314665 03/18/2022 JANITORIAL SUPPLIES 385-311-65600.000 62.82 CSC OF SALINAS 314592 03/18/2022 SUPPLIES FOR FUEL POINT DIES… 385-311-66300.000 477.93 ANTHEM - BLUE CROSS DFT0004797 03/15/2022 INSURANCE FY 2021-2022 385-180-52510.000 90,947.53 GREEN RUBBER-KENNEDY AG 314605 03/18/2022 SUPPLIES FOR DIESEL FUEL PU… 385-311-65700.000 34.75 GREEN RUBBER-KENNEDY AG 314605 03/18/2022 SUPPLIES FOR DIESEL FUEL PU… 385-311-65700.000 6.36 GREENFIELD TRUE VALUE 314608 03/18/2022 COMB PADLOCK 385-311-65700.000 28.42 11 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 8 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 385-311-64900.000 37.14 COUNTY OF SANTA CLARA 314589 03/18/2022 COPLINK SOFTWARE MAINTEN… 385-125-61700.000 757.20 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 385-311-65200.000 5.60 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 385-311-65600.000 28.19 AT&T 314576 03/18/2022 INTERNET SERVICE - CIVIC CENT…385-125-61700.000 888.13 CDS SERVICES, INC. 314583 03/18/2022 RANDOM DRUG TEST - L. GUZ… 385-160-63900.000 67.00 AT&T 314577 03/18/2022 INTERNET SERVICE - FIRE DEPT 385-125-61700.000 88.10 PINNACLE MEDICAL GROUP, INC 314643 03/18/2022 RANDOM DRUG TESTING - L. G… 385-160-63900.000 25.00 TPX COMMUNICATIONS 314673 03/18/2022 TELEPHONE SERVICES 385-125-64500.000 2,377.78 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 385-311-65200.000 5.60 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 385-311-65600.000 28.19 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 385-311-64500.000 60.96 CDS SERVICES, INC. 314583 03/18/2022 RANDOM DRUG TESTING - O. T… 385-160-63900.000 67.00 AT&T 314577 03/18/2022 INTERNET SERVICE - SCIENCE … 385-125-61700.000 27.46 T-MOBILE 314672 03/18/2022 INTERNET BACKUP - CIVIC CENT…385-125-61700.000 32.80 PINNACLE MEDICAL GROUP, INC 314643 03/18/2022 RANDOM DRUG TEST - O. TAM… 385-160-63900.000 25.00 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 385-311-66100.000 190.43 VEGETABLE GROWERS SUPPLY 314678 03/18/2022 GLOVES 385-311-65700.000 33.95 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 385-311-65200.000 5.60 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 385-311-65600.000 28.19 ROBIN WARBEY CONSULTING 314652 03/18/2022 IT CONSULTING SERVICES - 21-… 385-125-63200.000 2,100.00 ROBIN WARBEY CONSULTING 314652 03/18/2022 IT EQUIPMENT - FEBRUARY 2022 385-125-65300.000 477.42 VERIZON WIRELESS 314680 03/18/2022 FIRE DEPT TABLETS SERVICE 385-125-61700.000 199.70 ANTHEM - BLUE CROSS DFT0004797 03/15/2022 INSURANCE FY 2021-2022 385-180-52510.000 92,701.63 STAPLES ADVANTAGE 314665 03/18/2022 OFFICE/JANITORIAL SUPPLIES 385-311-65700.000 89.78 STATE OF CA DEPT. OF JUSTICE 314666 03/18/2022 FINGERPRINTS SERVICE - CITY … 385-160-68100.000 49.00 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 385-311-65200.000 5.60 CINTAS CORPORATION #630 314584 03/18/2022 JANITORIAL SUPPLIES 385-311-65600.000 28.19 STATE STREET BANK & TRUST C… DFT0004762 03/04/2022 Defer Comp-Management 385-22430 100.00 STATE STREET BANK & TRUST C… DFT0004763 03/04/2022 Defer Comp-Mid Management 385-22430 74.98 STATE STREET BANK & TRUST C… DFT0004764 03/04/2022 Defer Comp-Misc Employees 385-22430 60.00 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 385-22225 96.79 Internal Revenue Service DFT0004768 03/04/2022 Medicare 385-22215 255.16 Internal Revenue Service DFT0004769 03/04/2022 Social Security 385-22215 1,091.08 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 385-22220 449.38 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 385-22210 1,199.44 O'REILLY AUTO PARTS 314637 03/18/2022 FUEL FILTER 385-311-65700.000 19.32 CPS HR CONSULTING 314590 03/18/2022 FINANCE/CUSTOMER SERVICE T…385-160-68100.000 506.00 STATE STREET BANK & TRUST C… DFT0004780 03/18/2022 Defer Comp-Management 385-22430 100.00 STATE STREET BANK & TRUST C… DFT0004781 03/18/2022 Defer Comp-Mid Management 385-22430 49.99 STATE STREET BANK & TRUST C… DFT0004782 03/18/2022 Defer Comp-Misc Employees 385-22430 60.00 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 385-22225 96.46 Internal Revenue Service DFT0004786 03/18/2022 Medicare 385-22215 254.28 Internal Revenue Service DFT0004787 03/18/2022 Social Security 385-22215 1,087.34 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 385-22220 446.28 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 385-22210 1,192.81 Fund 385 - INTERNAL SERVICE Total: 245,620.46
Fund: 390 - CAPITAL PROJECTS FUND
SAN BENITO SUPPLY 314655 03/18/2022 UTILITY SAND 390-390-89720.000 397.33 SAN BENITO SUPPLY 314655 03/18/2022 UTILITY SAND 390-390-89720.000 138.61 SAN BENITO SUPPLY 314655 03/18/2022 UTILITY SAND 390-390-89720.000 135.25 SAN BENITO SUPPLY 314655 03/18/2022 UTILITY SAND 390-390-89720.000 131.15 MNS ENGINEERS, INC. 314627 03/18/2022 SIDEWALK AND ACCESSIBLE PA… 390-390-83143.000 12,270.00 GREEN RUBBER-KENNEDY AG 314605 03/18/2022 IRRIGATION SUPPLIES 390-390-89720.000 18.98 GREENFIELD TRUE VALUE 314608 03/18/2022 CHAIN FOR BASEBALL FIELD 390-390-89720.000 41.31 CAL COAST ELECTRIC, INC. 314581 03/18/2022 CIP PD PROJECT BOOKING RO… 390-390-89225.000 3,252.81 HYDRO TURF, INC. 314612 03/18/2022 IRRIGATION SUPPLIES 390-390-89720.000 189.00 Fund 390 - CAPITAL PROJECTS FUND Total: 16,574.44
12 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 9 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 406 - Municipal Finance Corporation Debt Service - City KS STATEBANK 314618 03/18/2022 CONVERGINT CITYWIDE SURVEI…406-900-91210.000 21,627.83 Fund 406 - Municipal Finance Corporation Debt Service - City Total: 21,627.83 Fund: 503 - SEWER FUND
SOUTH COUNTY TIRE 314662 03/18/2022 7731 - DISMOUNT TIRE 503-335-66300.000 25.00 R G FABRICATION 314647 03/18/2022 SUPPLIES 503-335-65700.000 54.84 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 503-330-63700.000 400.00 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 503-390-89130.000 5,670.00 PACIFIC GAS & ELECTRIC 314639 03/18/2022 WASTEWATER TREATMENT PL… 503-335-64100.000 81,538.65 PACIFIC GAS & ELECTRIC 314639 03/18/2022 MONTHLY UTILITIES 503-335-64100.000 452.81 GREEN RUBBER-KENNEDY AG 314605 03/18/2022 FITTINGS 503-335-65700.000 40.94 ALVES TRACTOR SERVICE 314572 03/18/2022 INTERIM PUBLIC WORKS DIREC… 503-330-63700.000 2,200.00 Regional Government Services 314649 03/18/2022 PUBLIC WORKS PROJECT ADVIS… 503-335-63700.000 12,322.50 CSC OF SALINAS 314592 03/18/2022 7735 - MALE PIPE HOSE END 503-335-66300.000 32.31 STAPLES ADVANTAGE 314665 03/18/2022 JANITORIAL SUPPLIES 503-335-65600.000 79.91 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 503-330-64900.000 55.70 3T EQUIPMENT COMPANY, INC. 314568 03/18/2022 7720 - LEADER HOSE 503-335-66300.000 372.77 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 503-333-65200.000 55.18 GREEN VALLEY INDUSTRIAL SU… 314606 03/18/2022 CHAIN 503-335-65700.000 233.26 MNS ENGINEERS, INC. 314627 03/18/2022 PW PROJECT MANAGEMENT S… 503-330-63700.000 7,175.00 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 503-330-63700.000 400.00 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 503-390-89130.000 3,290.00 HACH COMPANY 314609 03/18/2022 LDO PROBE 503-335-66400.000 1,347.84 O'REILLY AUTO PARTS 314637 03/18/2022 SMALL TOOLS 503-335-65700.000 20.79 PACIFIC GAS & ELECTRIC 314639 03/18/2022 WASTEWATER TREATMENT PL… 503-335-64100.000 2,549.01 GREENFIELD TRUE VALUE 314608 03/18/2022 FOAM SEALANT 503-333-65700.000 15.22 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 503-333-65200.000 55.18 O'REILLY AUTO PARTS 314637 03/18/2022 7716 - BATTERY CABLE 503-333-66300.000 10.94 O'REILLY AUTO PARTS 314637 03/18/2022 FLUID PUMP 503-335-65700.000 14.22 GONZALES IRRIGATION SYSTEMS 314604 03/18/2022 WWTP- RETURN LINE 503-335-63800.000 1,004.35 MONTEREY BAY ANALYTICAL SE…314628 03/18/2022 WATER AND SEWER SAMPLES F…503-335-63800.000 5,664.94 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 503-333-64500.000 27.77 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 503-335-64500.000 27.77 WALLACE GROUP 314681 03/18/2022 WWTP-COMPLIANCE AND PRO… 503-335-63800.000 8,410.75 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 503-330-66100.000 1,013.32 O'REILLY AUTO PARTS 314637 03/18/2022 DEF FOR WWTP 503-335-65700.000 32.83 GREENFIELD TRUE VALUE 314608 03/18/2022 SMALL TOOLS 503-335-65700.000 45.21 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 503-333-65200.000 55.18 GREENFIELD TRUE VALUE 314608 03/18/2022 SUPPLIES 503-335-65700.000 97.78 SWRCB - OFFICE OF OPERATOR …314669 03/18/2022 WWTP CERTIFICATION APPLICA… 503-335-67400.000 95.00 TYLER TECHNOLOGIES 314675 03/18/2022 UTILITY BILLING ONLINE COMP… 503-191-63300.000 37.50 CSC OF SALINAS 314592 03/18/2022 7725 - MALE PIPE HOSE 503-335-66300.000 11.57 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 503-333-65200.000 55.18 CASEY PRINTING 314582 03/18/2022 UTILITY BILLS FY 2021-2022 503-191-61200.000 266.01 CASEY PRINTING 314582 03/18/2022 UTILITY BILLS FY 2021-2022 503-191-63800.000 266.00 O'REILLY AUTO PARTS 314637 03/18/2022 CHAIN LUBE 503-335-65700.000 6.56 RAIN FOR RENT SALINAS 314648 03/18/2022 WWTP-PUMP TRASH RENTAL 503-335-63800.000 3,274.58 STATE STREET BANK & TRUST C… DFT0004763 03/04/2022 Defer Comp-Mid Management 503-22430 109.99 STATE STREET BANK & TRUST C… DFT0004764 03/04/2022 Defer Comp-Misc Employees 503-22430 122.66 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 503-22225 161.88 Internal Revenue Service DFT0004768 03/04/2022 Medicare 503-22215 426.64 Internal Revenue Service DFT0004769 03/04/2022 Social Security 503-22215 1,823.86 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 503-22220 478.62 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 503-22210 1,517.43 ELMUT SAAVEDRA 314597 03/18/2022 REIMBURSEMENT - WWTP OPE… 503-335-67400.000 110.00 AMERICAN FAMILY LIFE DFT0004790 03/17/2022 February 2022 503-22440 20.58 SEIU Local 521 314540 03/17/2022 Union Dues 503-22420 135.40 STATE STREET BANK & TRUST C… DFT0004781 03/18/2022 Defer Comp-Mid Management 503-22430 72.50 STATE STREET BANK & TRUST C… DFT0004782 03/18/2022 Defer Comp-Misc Employees 503-22430 122.67 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 503-22225 155.38 13 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 10 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0004786 03/18/2022 Medicare 503-22215 409.56 Internal Revenue Service DFT0004787 03/18/2022 Social Security 503-22215 1,750.88 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 503-22220 420.97 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 503-22210 1,404.75 STATE OF CALIFORNIA EDD DFT0004791 03/18/2022 SDI 503-22225 4.16 Internal Revenue Service DFT0004792 03/18/2022 Medicare 503-22215 10.96 Internal Revenue Service DFT0004793 03/18/2022 Social Security 503-22215 46.84 Internal Revenue Service DFT0004794 03/18/2022 Federal Tax Withholding 503-22210 14.50 Fund 503 - SEWER FUND Total: 148,124.60
Fund: 504 - WATER FUND
MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 504-340-63700.000 2,200.00 PACIFIC GAS & ELECTRIC 314639 03/18/2022 13TH/OAK WELL 504-345-64100.000 2,163.43 PACIFIC GAS & ELECTRIC 314639 03/18/2022 13TH/OAK WELL 504-345-64200.000 8.12 PACIFIC GAS & ELECTRIC 314639 03/18/2022 10TH STREET WELL 504-345-64100.000 32,026.65 ALVES TRACTOR SERVICE 314572 03/18/2022 INTERIM PUBLIC WORKS DIREC… 504-340-63700.000 1,756.28 ALVES TRACTOR SERVICE 314572 03/18/2022 INTERIM PUBLIC WORKS DIREC… 504-340-63800.000 443.72 SAN BENITO SUPPLY 314655 03/18/2022 CLASS 2 BASEROCK 504-345-65700.000 153.08 VERIZON 314679 03/18/2022 DECEMBER GPS SERVICES 504-340-64900.000 74.27 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - WATER 504-12105 627.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - WATER 504-390-86205.000 627.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - ARROYO SECO…504-12105 1,463.00 LOZANO SMITH, LLP 314622 03/18/2022 LEGAL SERVICES - ARROYO SECO…504-390-86205.000 1,463.00 GREENFIELD TRUE VALUE 314608 03/18/2022 9800 - FOAM SEALANT 504-345-66300.000 7.61 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 504-345-65200.000 56.81 MNS ENGINEERS, INC. 314627 03/18/2022 GREENFIELD SCADA PROJECT S… 504-390-85805.000 400.00 MNS ENGINEERS, INC. 314627 03/18/2022 PW PROJECT MANAGEMENT S… 504-340-63700.000 350.00 MNS ENGINEERS, INC. 314627 03/18/2022 PW PROJECT MANAGEMENT S… 504-390-85805.000 962.50 MNS ENGINEERS, INC. 314627 03/18/2022 WALNUT AVE CONSOLIDATION …504-390-86210.000 300.00 MNS ENGINEERS, INC. 314627 03/18/2022 CITY ENGINEERING SERVICES 504-340-63700.000 300.00 GREENFIELD TRUE VALUE 314608 03/18/2022 VALVE 504-345-65700.000 21.22 PACIFIC GAS & ELECTRIC 314639 03/18/2022 13TH/OAK WELL 504-345-64100.000 262.83 PACIFIC GAS & ELECTRIC 314639 03/18/2022 13TH/OAK WELL 504-345-64200.000 8.66 PACIFIC GAS & ELECTRIC 314639 03/18/2022 10TH STREET WELL 504-345-64100.000 1,854.10 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 504-345-65200.000 56.81 ICONIX WATERWORKS INC. 314614 03/18/2022 3/4" CURB STOPS FOR WATER S…504-345-65700.000 688.16 J.M. EQUIPMENT CO. INC. 314615 03/18/2022 3733 - CHECK ENGINE LIGHT 504-345-66300.000 760.50 MONTEREY BAY ANALYTICAL SE…314628 03/18/2022 WATER AND SEWER SAMPLES F…504-345-63800.000 4,406.06 AT&T 314575 03/18/2022 PD FAX/ALARM/LIFT STATION L… 504-345-64500.000 99.39 SOUTHERN COUNTIES LUBRICA… 314664 03/18/2022 GASOLINE/DIESEL 504-340-66100.000 1,013.32 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 504-345-65200.000 56.81 O'REILLY AUTO PARTS 314637 03/18/2022 7912 - CLAMP 504-345-65000.000 30.20 GREENFIELD TRUE VALUE 314608 03/18/2022 WATER REPAIR SUPPLIES 504-345-65700.000 20.94 GREENFIELD TRUE VALUE 314608 03/18/2022 WATER REPAIR SUPPLIES 504-345-65700.000 23.96 GREENFIELD TRUE VALUE 314608 03/18/2022 7912 - HARDWARE SUPPLIES 504-345-65000.000 2.89 O'REILLY AUTO PARTS 314637 03/18/2022 7912 - BATTERY 504-345-65000.000 141.39 MIGUEL SAAVEDRA 314625 03/18/2022 REIMBURSEMENT - WASTEWAT…504-345-67400.000 340.00 TYLER TECHNOLOGIES 314675 03/18/2022 UTILITY BILLING ONLINE COMP… 504-191-63300.000 37.50 CINTAS CORPORATION #630 314584 03/18/2022 UNIFORMS 504-345-65200.000 56.81 CASEY PRINTING 314582 03/18/2022 UTILITY BILLS FY 2021-2022 504-191-61200.000 266.00 CASEY PRINTING 314582 03/18/2022 UTILITY BILLS FY 2021-2022 504-191-63800.000 266.00 STATE STREET BANK & TRUST C… DFT0004763 03/04/2022 Defer Comp-Mid Management 504-22430 109.98 STATE STREET BANK & TRUST C… DFT0004764 03/04/2022 Defer Comp-Misc Employees 504-22430 182.34 STATE OF CALIFORNIA EDD DFT0004767 03/04/2022 SDI 504-22225 169.78 Internal Revenue Service DFT0004768 03/04/2022 Medicare 504-22215 447.70 Internal Revenue Service DFT0004769 03/04/2022 Social Security 504-22215 1,914.48 STATE OF CALIFORNIA EDD DFT0004770 03/04/2022 State Withholding 504-22220 374.83 Internal Revenue Service DFT0004771 03/04/2022 Federal Tax Withholding 504-22210 1,280.08 G&C CONSULTING, INC. 314601 03/18/2022 GM SERVICES 504-12392 3,000.00 G&C CONSULTING, INC. 314601 03/18/2022 GM SERVICES 504-390-86205.000 3,000.00 WATER AWARENESS COMMITT… 314682 03/18/2022 WAC MEMBERSHIP 504-345-68300.000 500.00 14 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 11 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount AMERICAN FAMILY LIFE DFT0004790 03/17/2022 February 2022 504-22440 20.58 SEIU Local 521 314540 03/17/2022 Union Dues 504-22420 142.51 STATE STREET BANK & TRUST C… DFT0004781 03/18/2022 Defer Comp-Mid Management 504-22430 72.50 STATE STREET BANK & TRUST C… DFT0004782 03/18/2022 Defer Comp-Misc Employees 504-22430 182.33 STATE OF CALIFORNIA EDD DFT0004785 03/18/2022 SDI 504-22225 162.59 Internal Revenue Service DFT0004786 03/18/2022 Medicare 504-22215 428.74 Internal Revenue Service DFT0004787 03/18/2022 Social Security 504-22215 1,833.42 STATE OF CALIFORNIA EDD DFT0004788 03/18/2022 State Withholding 504-22220 325.62 Internal Revenue Service DFT0004789 03/18/2022 Federal Tax Withholding 504-22210 1,184.43 STATE OF CALIFORNIA EDD DFT0004791 03/18/2022 SDI 504-22225 1.78 Internal Revenue Service DFT0004792 03/18/2022 Medicare 504-22215 4.70 Internal Revenue Service DFT0004793 03/18/2022 Social Security 504-22215 20.08 Internal Revenue Service DFT0004794 03/18/2022 Federal Tax Withholding 504-22210 6.21 Fund 504 - WATER FUND Total: 71,160.70
Fund: 705 - SUCCESSOR ADMINISTRATIVE FUND
URBAN FUTURES, INC. 314676 03/18/2022 TAX ALLOCATION REFUNDING … 705-820-63100.000 2,199.68 Fund 705 - SUCCESSOR ADMINISTRATIVE FUND Total: 2,199.68 Grand Total: 1,144,285.86
15 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 12 of 16
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 424,337.72
102 - Fire General 73,141.45
105 - Community Outreach 9,454.10
200 - SUPPLEMENTAL LAW ENFORCEMENT 1,866.25
220 - Supplemental Transactions & Use Tax Fund (V & W) 76,728.14 230 - GAS TAX FUND 16,640.03
263 - LLM #1 - LEXINGTON 3,771.56
264 - LLM #2 - TERRA VERDE, ETC 20,671.14
265 - SMD #1 267.35
266 - SMD #2 266.32
267 - Vintage Meadows LLMD #3 162.47
297 - GREENFIELD SCIENCE WORKSHOP 11,671.62
385 - INTERNAL SERVICE 245,620.46
390 - CAPITAL PROJECTS FUND 16,574.44
406 - Municipal Finance Corporation Debt Service - City 21,627.83 503 - SEWER FUND 148,124.60
504 - WATER FUND 71,160.70
705 - SUCCESSOR ADMINISTRATIVE FUND 2,199.68
Grand Total: 1,144,285.86
Account Summary
Account Number Account Name Payment Amount
100-101-68300.000 Memberships 1,500.00
100-105-68200.000 Community Outreach 6,186.96
100-105-78100.000 Community Events 598.43
100-110-64500.000 Phone Charges 40.96
100-110-64900.000 Other Utilities 18.57
100-110-68200.000 Community Outreach 500.00
100-110-68300.000 Memberships 1,400.00
100-111-63900.000 General Services 2,604.00
100-111-64100.000 Electricity 551.66
100-111-64200.000 Gas Utility 1,190.92
100-111-64500.000 Phone Charges 272.52
100-111-65100.000 General Operating Suppli… 76.25
100-111-65200.000 Uniforms / Personnel Equ… 19.60
100-111-65600.000 Janitorial Supplies 209.51
100-111-65900.000 Building Maintenance Su… 11.11
100-111-66100.000 Gasoline & Oil 63.48
100-12391 Covid-19 Receivable 304.00
100-150-63100.000 Administration Services 29,011.60
100-170-63100.000 Administration Services 1,205.28
100-170-67600.000 Publications 472.50
100-190-63300.000 Financial Services 2,306.01
100-191-64400.000 Waste Disposal 166,651.04
100-201-63400.000 Police Services 132.90
100-201-64500.000 Phone Charges 53.41
100-201-64600.000 Cell Phone Charges 161.24
100-201-65100.000 General Operating Suppli… 109.30
100-201-65200.000 Uniforms/Personnel Equi… 679.72
100-201-65600.000 Janitorial Supplies 177.09
100-201-66100.000 Gasoline & Oil 317.38
100-201-68200.000 Community Outreach 366.95
100-215-63400.000 Police Services 87,934.38
100-215-64500.000 Phone Charges 1,954.04
100-215-64600.000 Cell Phone Charges 1,091.93
100-215-64900.000 Other Utilities 276.36
100-215-65100.000 General Operating Suppli… 137.66
16 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 13 of 16
Account Summary
Account Number Account Name Payment Amount
100-215-65200.000 Uniforms/Personnel Equi… 128.99
100-215-65400.000 Police Supplies 379.74
100-215-66100.000 Gasoline & Oil 4,183.12
100-215-66200.000 Vehicle and Equipment M… 185.00
100-215-95680.000 Risk Management Allocati… 3,119.19
100-22210 Federal Withholding Tax … 17,269.48
100-22215 FICA Payable 27,239.90
100-22220 State Withholding Tax Pa… 5,577.26
100-22225 S.D.I. Payable 1,938.82
100-22410 G.P.O.A. Union Dues Paya… 240.00
100-22415 G.P.S.A. Union Dues Payab… 100.68
100-22420 S.E.I.U. Union Dues Payab… 168.76
100-22430 Deferred Comp Payable 5,423.94
100-22431 Roth 2,135.00
100-22435 PERS Loan Payable 607.64
100-22440 AFLAC Insurance Payable 1,977.96
100-22481 POLICE AMMUNITION 166.08
100-22511 Planning Deposits - Vinta… 200.00
100-230-64600.000 Cell Phone Charges 101.99
100-230-66100.000 Gasoline & Oil 126.96
100-24609 Civil Deposit - Walnut Gro… 115.24
100-310-61400.000 Office Supplies 75.73
100-310-64900.000 Other Utilities 18.57
100-320-63700.000 Public Works Services 2,200.00
100-320-64900.000 Other Utilities 74.27
100-320-65200.000 Uniforms / Personnel Equ… 231.00
100-320-65700.000 Public Works Supplies 21.90
100-320-66100.000 Gasoline & Oil 496.79
100-320-66300.000 General Operations Equi… 389.24
100-320-68700.000 Property Taxes 53.38
100-550-63700.000 Public Works Services 2,250.00
100-550-64100.000 Electricity 239.63
100-550-64900.000 Other Utilities 37.14
100-550-65000.000 Vehicle & Equip. Parts & S… 420.91
100-550-65200.000 Uniforms/Personnel Equi… 115.24
100-550-65700.000 Public Works Supplies 249.60
100-550-66100.000 Gasoline & Oil 610.62
100-550-67200.000 Other Training 279.00
100-551-63500.000 Recreation Services 2,045.95
100-551-64100.000 Electricity 395.07
100-551-64200.000 Gas Utility 390.89
100-551-64500.000 Phone Charges 156.69
100-551-64900.000 Other Utilities 18.57
100-551-66100.221 Gasoline & Oil 63.48
100-601-63700.000 General Engineering Servi… 3,885.49
100-601-63900.000 General Services 29,564.00
100-601-64900.000 Ohter Utilitiies 18.57
100-601-66100.000 Gasoline & Oil 63.48
102-22210 Federal Withholding Tax … 14,441.74
102-22215 FICA Payable 15,682.50
102-22220 State Withholding Tax Pa… 5,857.23
102-22225 S,D.I Payable 1,127.50
102-22410 Union Dues Payable 245.00
102-22430 Deferred Comp Payable 754.91
102-22450 Wage Garnishments Paya… 692.30
102-250-63600.000 Community Development… 5,200.00
102-250-63900.000 General Services 4,446.89
102-250-64100.000 Electricity 888.78
17 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 14 of 16
Account Summary
Account Number Account Name Payment Amount
102-250-64200.000 Gas Utility 282.05
102-250-64400.000 Waste Disposal 200.00
102-250-64900.000 Other Utilities 10,332.00
102-250-65100.000 General Operating Suppli… 331.13
102-250-65200.000 Uniforms/Personnel Equi… -364.63
102-250-65400.000 Firefighter Supplies/Preve… 1,068.96
102-250-65600.000 Jantorial Supplies 283.81
102-250-65900.000 Building Maintenance Su… 36.00
102-250-66100.000 Gasoline & Oil 916.96
102-250-66200.000 Vehicle and Equipment M… 6,821.77
102-250-66300.000 General Operations Equi… 2,610.55
102-250-67100.000 Meetings & Conferences 1,236.00
102-250-67200.000 Other Training 50.00
105-105-68203.000 Road to Success PLUS 9,454.10
200-205-67200.000 Other Training 1,866.25
220-215-65000.000 Vehicle & Equip. Parts & S… 374.49
220-215-66200.000 Vehicle and Equipment M… 124.46
220-22210 Federal Withholding Tax … 23,721.19
220-22215 FICA Payable 31,694.04
220-22220 State Withholding Tax Pa… 10,429.62
220-22225 S.D.I. Payable 2,278.65
220-22410 G.P.O.A. Union Dues Paya… 915.00
220-22415 G.P.S.A. Union Dues Payab… 149.32
220-22430 Deferred Comp Payable 3,916.12
220-22450 Wage Garnishments Paya… 2,863.38
220-605-64600.000 Cell Phone Charges 117.25
220-605-65200.000 Uniforms/Personnel Equi… 144.62
230-320-63700.000 Public Works Services 10,020.00
230-320-64100.000 Electricity 708.01
230-320-65700.000 Public Works Supplies 1,422.56
230-320-66300.000 General Operations Equi… 4,489.46
263-22210 Federal Withholding Tax … 64.12
263-22215 FICA Payable 171.74
263-22220 State Withholding Tax Pa… 15.31
263-22225 S.D.I. Payable 12.32
263-22420 S.E.I.U. Union Dues Payab… 3.86
263-360-63700.000 Public Works Services 2,955.00
263-360-64100.000 Electricity 549.21
264-22210 Federal Withholding Tax … 74.78
264-22215 FICA Payable 221.28
264-22220 State Withholding Tax Pa… 17.50
264-22225 S.D.I. Payable 15.88
264-22420 S.E.I.U. Union Dues Payab… 3.86
264-360-63700.000 Public Works Services 14,345.00
264-360-64100.000 Electricity 5,992.84
265-22210 Federal Withholding Tax … 64.12
265-22215 FICA Payable 171.74
265-22220 State Withholding Tax Pa… 15.31
265-22225 S.D.I. Payable 12.32
265-22420 S.E.I.U. Union Dues Payab… 3.86
266-22210 Federal Withholding Tax … 63.89
266-22215 FICA Payable 170.94
266-22220 State Withholding Tax Pa… 15.24
266-22225 S.D.I. Payable 12.35
266-22420 S.E.I.U. Union Dues Payab… 3.90
267-360-64100.000 Electricity 162.47
297-22210 Federal Withholding Tax … 1,761.54
297-22215 FICA Payable 3,669.68
18 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 15 of 16
Account Summary
Account Number Account Name Payment Amount
297-22220 State Withholding Tax Pa… 592.25
297-22225 S.D.I. Payable 263.83
297-22430 Deferred Comp Payable 1,487.88
297-597-64500.000 Phone Charges 41.74
297-597-64900.000 Other Utilities 92.84
297-597-65000.000 Vehicle & Equip. Parts & S… 166.16
297-597-65500.000 Recreation Supplies 2,815.95
297-597-65900.000 Building Maintenance Su… 1.46
297-597-66100.000 Gasoline & Oil 317.38
297-597-66200.000 Vehicle and Equipment M… 460.91
385-125-61700.000 Software Maintenance Ch… 1,993.39
385-125-63200.000 Technology Services 2,100.00
385-125-64500.000 Phone Charges 2,377.78
385-125-65300.000 Technology Supplies 46,748.72
385-160-63900.000 General Services 184.00
385-160-68100.000 Recruitment 555.00
385-180-52510.000 Health Insurance 183,649.16
385-22210 Federal Withholding Tax … 2,392.25
385-22215 FICA Payable 2,687.86
385-22220 State Withholding Tax Pa… 895.66
385-22225 S.D.I. Payable 193.25
385-22430 Deferred Comp Payable 444.97
385-311-64500.000 Phone Charges 60.96
385-311-64900.000 Other Utilities 37.14
385-311-65200.000 Uniforms / Personnel Equ… 22.40
385-311-65600.000 Janitorial Supplies 175.58
385-311-65700.000 Public Works Supplies 433.98
385-311-66100.000 Gasoline & Oil 190.43
385-311-66300.000 General Operations Equi… 477.93
390-390-83143.000 Apple Ave & Chavez Schoo… 12,270.00
390-390-89225.000 Gym Completion 3,252.81
390-390-89720.000 Baseball Fields Rehabilitat… 1,051.63 406-900-91210.000 Principal 21,627.83
503-191-61200.000 Printing and Copying 266.01
503-191-63300.000 Financial Services 37.50
503-191-63800.000 Utility Bill Services 266.00
503-22210 Federal Withholding Tax … 2,936.68
503-22215 FICA Payable 4,468.74
503-22220 State Withholding Tax Pa… 899.59
503-22225 S.D.I. Payable 321.42
503-22420 S.E.I.U. Union Dues Payab… 135.40
503-22430 Deferred Comp Payable 427.82
503-22440 AFLAC Insurance Payable 20.58
503-330-63700.000 Public Works Services 10,175.00
503-330-64900.000 Other Utilities 55.70
503-330-66100.000 Gasoline & Oil 1,013.32
503-333-64500.000 Phone Charges 27.77
503-333-65200.000 Uniforms/Personnel Equi… 220.72
503-333-65700.000 Public Works Supplies 15.22
503-333-66300.000 General Equipment Opera… 10.94
503-335-63700.000 Public Works Services 12,322.50
503-335-63800.000 Sewer Treatment Services 18,354.62
503-335-64100.000 Electricity 84,540.47
503-335-64500.000 Phone Charges 27.77
503-335-65600.000 Janitorial Supplies 79.91
503-335-65700.000 Public Works Supplies 546.43
503-335-66300.000 General Equipment Opera… 441.65
503-335-66400.000 Sewer Operations Eqt Ma… 1,347.84
19 Expense Approval Report Payment Dates: 3/4/2022 - 3/18/2022 3/18/2022 1:49:15 PM Page 16 of 16
Account Summary
Account Number Account Name Payment Amount
503-335-67400.000 Certifications 205.00
503-390-89130.000 Sewer Plant Improvement… 8,960.00
504-12105 Accounts Receivable 2,090.00
504-12392 Clark Colony-GSP Preparat… 3,000.00
504-191-61200.000 Printing and Copying 266.00
504-191-63300.000 Financial Services 37.50
504-191-63800.000 Utility Bill Services 266.00
504-22210 Federal Withholding Tax … 2,470.72
504-22215 FICA Payable 4,649.12
504-22220 State Withholding Tax Pa… 700.45
504-22225 S.D.I. Payable 334.15
504-22420 S.E.I.U. Union Dues Payab… 142.51
504-22430 Deferred Comp Payable 547.15
504-22440 AFLAC Insurance Payable 20.58
504-340-63700.000 Public Works Services 4,606.28
504-340-63800.000 Sewer & Water Services 443.72
504-340-64900.000 Other Utilities 74.27
504-340-66100.000 Gasoline & Oil 1,013.32
504-345-63800.000 Water Production Services 4,406.06
504-345-64100.000 Electricity 36,307.01
504-345-64200.000 Gas Utility 16.78
504-345-64500.000 Phone Charges 99.39
504-345-65000.000 Vehicle & Equip. Parts & S… 174.48
504-345-65200.000 Uniforms / Personnel Equ… 227.24
504-345-65700.000 Public Works Supplies 907.36
504-345-66300.000 General Operations Equi… 768.11
504-345-67400.000 Certifications 340.00
504-345-68300.000 Memberships 500.00
504-390-85805.000 Scada System 1,362.50
504-390-86205.000 GSA - GSP Preparation 5,090.00
504-390-86210.000 Apple Avenue Consolidati… 300.00
705-820-63100.000 Administration Services 2,199.68
Grand Total: 1,144,285.86
Project Account Summary
Project Account Key Payment Amount
**None** 1,144,285.86
Grand Total: 1,144,285.86
20 DATE: March 1, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
PREPARED BY: Jim Langborg, Fire Chief
TITLE: AUTHORIZATION TO SURPLUS FIRE EQUIPMENT.

BACKGROUND AND ANALYSIS
The Greenfield Fire Department currently owns a 1996 Peirce Saber fire engine and other equipment listed in Attachment-A that is no longer needed. If approved for surplus, the fire department wants to donate the fire engine and equipment to Chupícuaro, Mexico who is our sister city. Our objective is to help them to establish a fire department and improve fire protection in their area. If we are unable to donate the fire engine and/or equipment to our sister city, we will donate these items to another organization that can benefit from it.

FINANCIAL AND BUDGET IMPACT
There is no known financial impact to the City that I am aware of at this time.

RECOMMENDATION
Approve the Fire Chief to surplus the above equipment and donate it to our sister city.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION #2022-16, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD AUTHORIZING THE DISPOSAL OF

SURPLUS OF FIRE DEPARTMENT EQUIPMENT AND TO THE CITY OF GREENFIELD’S SISTER CITY, CHUPÍCUARO, MEXICO AND HELP THEM ESTABLISH FIRE PROTECTION IN THEIR COMMUNITY.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
21 RESOLUTION NO. 2022-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

AUTHORIZING THE DISPOSAL OF SURPLUS OF FIRE DEPARTMENT EQUIPMENT AND DONATE IT TO THE CITY OF GREENFIELD’S SISTER CITY,
CHUPÍCUARO, MEXICO
BE IT RESOLVED by the City Council of the City of Greenfield that the City Manager is hereby authorized to dispose of the fire department surplus equipment and donate such equipment, as outlined in Attachment “A” to the City of Greenfield’s Sister City, Chupícuaro, Mexico.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 22nd day of March 2022 by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
____________________________
Lance Walker, Mayor
ATTEST:
__________________________
Ann F. Rathbun, City Clerk
22 ATTACHMENT “A”
Fire Engine Equipment
SCBA Mounting brackets (4)
Hydrant Wrench & Mounting Brackets (1)
Traffic Cones (9)
Salvage Cover (1)
Electric Vent Fan (1)
Super Pass 2 device (17)
Medical
Medical Bags (3)
Kendrick Extrication Device (2)
Engine Hand Tools
Halligan (2)
Flat Head Ax (1)
10-foot Pike Pole (1)
8-pound Sledgehammer (1)
10-pound Sledgehammer (1)
Ladders
10-foot Attic Ladder (1)
14-foot Roof Ladder (1)
24-foot Extension Ladder (1)
Nozzles

2.5-inch Akron (1)

1.5-inch Akron (2)

1.5-inch Task Force Tip Combination (1)

1.5-inch Foam (1)
Hose
300 feet of 1.25-inch hose
600 feet of 1.5 -inch hose
Wildland Equipment
Headlamp (1)

1.5-inch Akron Nozzle (1)
1-inch Akron Nozzle (1)

2.5-inch Gated Wye (2)

1.5-inch T connections (6)
Wildland Equipment cont.

Shovel (6)
McCloud (3)
Pulaski (2)
Large Hose Clamp (2)
Small Hose Clamp (4)
23 24
25 26
27 DEPOSITORY

MATURITY
DATE

INTEREST
RATE

DOLLAR/PAR

AMOUNT MARKET VALUE
State of California Local Agency Investment Fund (LAIF) Immediate 0.212% 13,738,852 $ $ 13,738,852 Laif Interest (Oct-Dec 2021) $ 7,909 $ 7,909
Total State of California $ 13,746,762 $ 13,746,762
Wells Fargo Bank Checking Account Pool Cash Immediate $ 4,040,871 $ 4,040,871 Total Wells Fargo Bank $ 4,040,871 $ 4,040,871 N/A Petty Cash General Immediate $ 1,531 $ 1,531
N/A Petty Cash Police Immediate $ 500 $ 500
Total Petty Cash $ 2,031 $ 2,031
Pro Equities Cash $ 10,693 $ 10,693
Pro Equities Certificates of Deposit Goldman Sachs Bk USA New York Ctf Dep 1.950% 8/22/2022 1.950% $ 247,000 $ 248,813Pro Equities Certificates of Deposit Capital One Natl Assn Mclean Va Ctf Dep 2.6% 12/20/2022 2.600% $ 246,000 $ 249,801 Pro Equities Certificates of Deposit Capital One Bk Usa Ntl Assn Glen Allen Va Ctf 2.6% 12/20/2022 2.600% $ 246,000 $ 249,801Pro Equities Certificates of Deposit Discover Bk Greenwood Del Ctf Dep 2.55% 12/20/2022 2.550% $ 246,000 $ 249,702Pro Equities Treasury Notes United Sts Treas NTS 0.125% 1/31/2023 0.125% $ 570,000 $ 565,235 Pro Equities Certificates of Deposit Wells Fargo Natl Bk West Las Vegas Nev Ctf Dep 1.750% 2/21/2023 1.750% $ 249,000 $ 251,052Pro Equities Treasury Notes United Sts Treas NTS 0.125% 6/30/2023 0.125% $ 550,000 $ 541,921Pro Equities Certificates of Deposit Beal Bk Plano Tex Ctf Dep 0.550% 12/27/2023 0.550% $ 249,000 $ 244,984Pro Equities Certificates of Deposit First Natl Bk Amer East Lansing Mich Ctf Dep 0.600% 12/29/2023 0.600% $ 249,000 $ 245,205 Pro Equities Certificates of Deposit Beal Bk USA Las Vegas NEV Ctf Dep 0.600% 1/3/2024 0.600% $ 249,000 $ 245,113 Pro Equities Bond Federal Home Ln Bks Cons Bd 0.370% 3/8/2024 0.370% $ 570,000 $ 557,665 Pro Equities Treasury Notes United Sts Treas NTS 0.250% 6/15/2024 0.250% $ 600,000 $ 582,798Pro Equities Certificates of Deposit First Natl Bk Damriscotta ME Ctf 0.950% 12/30/2024 0.950% $ 249,000 $ 243,447 Pro Equities Certificates of Deposit Third Fed Svgs & Ln Assn of Cleveland Ctf Dep 0.900% 12/30/2024 0.900% $ 248,000 $ 242,125 Pro Equities Certificates of Deposit Morgan Stanley Bk NA Salt Lake City Utah Ctf Dep 1.800% 2/13/2025 1.800% $ 247,000 $ 247,072Pro Equities Certificates of Deposit Morgan Stanley Private Bk Natl Assn PUR NY Ctf Dep 1.800% 2/13/2025 1.800% $ 247,000 $ 247,072Pro Equities Certificates of Deposit Synchrony Bk Retail Ctf Dep Fidelity Instl Ctf Dep 1.200% 11/30/2026 1.200% $ 248,000 $ 239,112 Pro Equities Certificates of Deposit Sallie Mae Bk Salt Lake City UT Ctf Dep 1.350% 12/15/2026 1.350% $ 248,000 $ 240,639 Pro Equities Certificates of Deposit State Bk India New York NY Ctf Dep 1.400% 12/30/2026 1.400% $ 248,000 $ 241,061 Pro Equities Certificates of Deposit Texas Exchange Bk SSB Crowlet Ctf Dep 1.300% 12/30/2026 1.300% $ 249,000 $ 240,848 Total Pro Equities $ 6,265,693 $ 6,184,157
Ladenburg Thalmann Cash Bank Deposit Sweep Program 0.01% $ 107,101 $ 107,101 Total $ 107,101 $ 107,101
TOTAL Cash and Investments $ 24,080,922 24,162,457 $
CITY OF GREENFIELD
Cash & Investment Report
At February 28, 2022

DESCRIPTION OF SECURITY
28 1

POLICE DEPARTMENT MONTHLY REPORT
City of
Greenfield
Police Department
February 2022
Part 1 Crimes Reported
• Homicide – 0
• Rape – 0
• Robbery – 0
• Assault – 16
• Burglary – 3
• Larceny – 5
• Auto Theft – 3
Patrol
• Reports – 151
• Citations – 64
• Parking Citations – 11
• Total Arrests – 41
o DUI – 12
o Narcotics – 12
• Collision Reports – 8
School Related Activities/SRO
• Campus security checks – 5
• Student Contacts – 50 (not all crime related)
• Probation Contacts – 10
• Community Events – 4
29 2

POLICE DEPARTMENT MONTHLY REPORT
Detective Activity Log – Greenfield Investigations Unit • On February 1, 2022, Investigations assisted Gonzalez Police Department and Soledad Police Department with the service of a gang warrant at a residence in the City of Soledad. Multiple items of Gang indicia from a Norteño gang member associated to Greenfield were located. • On February 2, 2022, Investigations conducted follow up on the catalytic converter thefts and served search warrants at the residences of Xue Vang and Charlie Yang in Fresno California with the assistance of Fresno PD’s MAGIC Tactical team. Multiple items of evidence were located during the search warrants. Investigations also assisted Fresno PD with the arrest of a Fresno subject at a residence next to one of the warrant locations for possession of a loaded firearm and a felony warrant arrest. Case No. GG22-122. • Investigations met with the District Attorney’s office and had an additional charge filed against Jonathan Rojas of shooting at a home in Greenfield (Case No. GG20-1374). This occurred in October of 2020 on Scott Circle. Jonathan Rojas was arrested in January for the attempted murder of Agustin Diaz and the Murder of Ricardo Gonzalez. • On February 8, 2022, Investigations conducted a probation and compliance check at the residence of Rodrigo Morales. During the search live ammunition was located, violating Rodrigo Morales probation terms. Rodrigo Morales was arrested and booked into county jail. • On February 9, 2022, Investigations assisted Greenfield Fire Department with the initial investigation of the fire at California Gourmet Pizza. Investigations helped gather initial evidence and conducted interviews prior to ATF taking over the investigation. • On February 11, 2022, Investigations assisted King City Police Department with the service of two search warrants related to a triple homicide that occurred in December of 2021.

Firearms and evidence of the homicides were located, and two subjects were taken into custody.
• On February 12, 2022,
Investigations, patrol
officers, and Soledad
Police Department
conducted high visibility
enforcement and several
probation checks. During
the probation checks,
Angel Rivera and Victor
Lara were arrested for
possession of three loaded
firearms at their residence
on Tawney Port Way.

Both subjects were
booked into county jail.
30 3

POLICE DEPARTMENT MONTHLY REPORT
• On February 16, 2022, Investigations assisted School Resource Officer J. Dyels with a search warrant related to a possession of marijuana for sales on school grounds. During the search warrant one loaded ghost firearm was located, along with multiple more items of evidence of sales of marijuana.
• On February 17, 2022, Investigations served a search warrant in Greenfield with the Drug Enforcement Agency (DEA) and Soledad Police Department. During the search warrant, Pedro Nava attempted to leave the residence. Nava was stopped, and a loaded firearm was found in the vehicle. Pedro Nava was arrested and booked into county Jail. 31 4

POLICE DEPARTMENT MONTHLY REPORT
• On February 18, 2022, Investigations assisted Soledad Police with the service of two search warrants in relation to two homicides from 2021. One subject was arrested, and evidence of the homicides was obtained.
• Investigations unit is actively working several cold case homicides with new leads, two sexual assault cases, two robberies - one of which an arrest was made and is going through the court process, two cold case attempted homicides, and two property crimes.

Code Enforcement
Notice of Violations Issued – 2
Administrative Citations Issued – 0
Notice of Parking Violation –23
Vehicles Towed – 4
Verbal Warnings/Notices/Inspections – 27
Animal Control
Animals Taken into Custody – 7
Missing Animal Report – 4
Issued Citations/Warning Citations - 8
Verbal Warnings – 16
Dog License – 5
Bite Reports – 0
Animal Shelter Transport – 5
Training:
• Supervisory Course – Acting Captain Gutierrez – February 7 – 17, 2022. • Radar/Lidar Class – Officer Rangel – February 14 – 17, 2022 • Strategic and Succession Planning for Chiefs of Police and Seconds in Command – Acting Chief Mixer – February 16, 2022.
• Acting Captain Gutierrez – Offered a training for Greenfield Union School District’s Crossing Guards – February 22, 2022
• FBI Academy, Quantico, Virginia - DEA TFO School – Sergeant Mattke – February 28 – March 4, 2022
• Institute of Criminal Investigation, Homicide Course – Detective Lerma – February 28 – March 11, 2022
32 5

POLICE DEPARTMENT MONTHLY REPORT
Facilities and Personnel:

Facility Improvements – Ongoing work and relocation of our booking room.

Personnel – Introduced our newest staff members to City Council and the community: Officer Maria Martinez, Code Enforcement Officers Estela Avalos and Anthony Sanchez; and Animal Control Officers Nancy Correa and Rafael Coronel – February 22, 2022.

Community Outreach:
• Career Day at Vista Verde Middle School – February 4, 2022. Investigator Doglietto, Officers Tapia and Mulville, Animal Control Officers Coronel and Correa and Code Enforcement Officers Avalos and Sanchez
33 6

POLICE DEPARTMENT MONTHLY REPORT
• Career Day at Cesar Chavez Elementary School – February 25, 2022. SRO Dyels, Animal Control Officers Coronel and Correa and Code Enforcement Officers Avalos and Sanchez –
34 7

POLICE DEPARTMENT MONTHLY REPORT
35 8

POLICE DEPARTMENT MONTHLY REPORT
• SRO Dyels with Greenfield High School students and assistance of PW Manuel Ayala and Leo Trujillo – City Clean Up Day – February 19, 2022.
36 9

POLICE DEPARTMENT MONTHLY REPORT
• Officer Tapia treated an elementary school student to McDonald’s breakfast after walking to school on a holiday – February 21, 2022
• Acting Captain Gutierrez and SRO Dyels – Gang Presentation at Greenfield High School – February 28, 2022.
37 Public Works Utilities Division
Greenfield Water Section
City Water Production (February):

Well Site Production gallons Total Acres
Well, #1 8,154,000 37.299
Well, #6 8,640,000 33.577
Well, #7 22,697,000 69.655
Total 39,491,000 140.530
Greenfield Total Deliveries & Sold (February):

Accounts Gallons
Apt/Duplex- Individual meters 1,902,934
Apartments 2,935,713
Churches 81,211
Commercial 2,181,431
Fire Protection 8,412
Government 55,933
Hydrant 96,605
Irrigation/landscape 737,571
Industrial Park 299,596
Motels/Hotels 75,969
Other 100,000
Out of City 13,361
Residential 23,172,010
Schools 490,809
Trailer Park 381,000
Water- Park/Pond 269,070
Public Works Office Administration request (February):

Total Service Orders
Connections 20
Disconnect 10
Occupancy Change 19
New Accounts 10
Total USANORTH 811 calls for Water/Waste request (call before you dig) Public Works Utilities Division 15 marking requests
Public Works Utilities
News Stream
38 Public Works Utilities Division
Greenfield Wastewater Section
FRM (Fluid Resource Management) replaces old piston sludge pumps with progressive cavity pumps at the Wastewater Treatment Plant.

H&S Environmental training Greenfield Operators on Ph and Do sampling in the Oxidation ponds.

Utilities Shift System Operator Elmut Saavedra and Steve Harris (H&S Environmental) 39 Public Works Utilities Division
Greenfield Stormwater Section
Public Works Utility Operators continue working on weed control around the stormwater percolation ponds around town.

National Public Works Week May 16 – 21, 2022
Keeping with this year’s APWA theme of “Ready and Resilient” the Public Works Departments of the Cities of Gonzales, Soledad, Greenfield, and City of King continue to collaborate to improve services to our communities.

The city is a member of the South County Public Works Association comprised of the Cities of Gonzales, Soledad, Greenfield, and the City of King. 40 Monthly Report: February 2022
Food Distribution:

In partnership with the Food Bank and working together with the Greenfield CSW we facilitated two food distribution events to seniors at Magnolia Senior Place Apartments and at Los Ositos Senior Apartments – Tuesday February 1st and 15th.

February Highlights
• 50 Kids Registered for ballet (all-time high)
March 2022 Programming
Ballet
Hip Hop Dance Calss
Community Bike Riding Program
Zumba
Senior Arts and Crafts
Afterschool Program @Patriot Park
Program
Total Number of
Sessions Facilitated
Total Number of Recreation
Experiences Offered
Senior Arts & Crafts
and Bingo 24 192
Morning and Evening
Zumba 36 468
Aftershool Program 12 96
Ballet 8 200
Total 80 956
41 MEMORANDUM: March 18, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
FROM: Paul Wood, CPA
City Manager
TITLE: CONSIDERATION OF AN EXTENSION TO THE AGREEMENT

WITH JOHN ALVES TO PROVIDE PUBLIC WORKS DIRECTOR

CONSULTING SERVICES IN AN ADDITIONAL AMOUNT OF
$50,000, FOR A NOT TO EXCEED TOTAL OF $257,000
BACKGROUND:

The City of Greenfield has not employed a full-time Public Works Director for many years. Since that time, this position has only received part-time dedication, as current management staff has been able to oversee the day-to-day activities of the Public Works and Utilities staff. When staff has required professional assistance, it has utilized the services of MNS Engineering, which has worked out very well. We expect this relationship to continue.

The City of Greenfield has experienced a tremendous amount of growth in the past number of years which continues to strain its public infrastructure. It has aging water and wastewater systems, along with streets that need repair/replacement. We are underway with Master Planning for the water and wastewater systems, and the TAMC Streets Survey is a great start at prioritizing street repairs.

But Greenfield’s public works needs don’t end with infrastructure upkeep and maintenance…in fact, that is just the beginning.

Greenfield’s future lies in its continued growth (in area as well as population). The projects of the future include rehabilitation of many city-owned buildings (including the Art Center), management and build-out of city-owned parks and open space (Patriot Park) and the development of other commercial/municipal projects (“Courthouse site”, Walnut Ave Specific Plan).

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
42 The management of the public works aspect of these will be best served by an individual of great experience and local knowledge.

In July, 2020, the City Council approved an agreement up to $65,000 for the Public Works Director services of Mr. John Alves. In March of this year, the City Council extended his agreement with the City through June 30, 2021 and added an additional $42,000 for a total of $107,000. In June of 2021, the City Council extended his agreement with the City for what ended up being approximately 4 months through October, 2021. In November, 2021, the City Council extended his agreement for what ended up being another approximately 4 months through January, 2022.

This resolution will extend his contract for another period (we think will be 3-4 months) and will assist City staff in hiring and training a new permanent Public Works Director/City Engineer.

Mr. Alves was the Public Works Director for the City of Greenfield for approximately 30 years.

His experience with our personnel, infrastructure, water system, wastewater system, streets, etc. is extensive and intimate.

The purpose of this agreement is to use Mr. Alves’ experience, especially that experience gained from 30 years working as the Public Works Director in the City of Greenfield to assist in organizing and directing the work of the Public Works and Utilities staff, to assist in the development of processes and procedures (along with their analyses) to enable these departments to be as efficient and effective as possible, to organize and establish a long-term Capital Improvement Plan, and to train and mentor Public Works staff and management.

Mr. Alves is a retiree from the City of Greenfield, and thus there are limits to the amount of time he can work for Greenfield in a given year. We plan that his time would be limited to 20-25 hours per week. We also plan, when City revenues rebound after the COVID-19 event, to recruit a permanent Public Works Director/City Engineer.

BUDGET AND FINANCIAL IMPACT:

The budget increase for this contract extension is $50,000 and will be paid for via a combination of funds: the General Fund, Gas Tax Funds, Water and Wastewater Funds, the special district assessment funds.

The net expenditure for this contract may also be less in that Mr. Alves hourly rate is less that other contractors whose hours he may assist in limiting.

POTENTIAL MOTION:

I MOVE TO APPROVE/DENY RESOLUTION #2022-17, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD AUTHORIZING THE CITY MANAGER

TO ENTER INTO AN AGREEMENT EXTENSION WITH JOHN ALVES AS THE ACTING PUBLIC WORKS DIRECTOR FOR AN AMOUNT NOT TO EXCEED $50,000. 43 RESOLUTION NO. 2022-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

AUTHORIZING THE CITY MANAGER TO EXTEND THE AGREEMENT WITH JOHN

ALVES AS THE ACTING PUBLIC WORKS DIRECTOR FOR AN AMOUNT NOT TO EXCEED $50,000
WHEREAS, the City of Greenfield has experienced a tremendous amount of growth in the past number of years and is in need of a Public Works Director; and WHEREAS, Mr. Alves was the Public Works Director for the City of Greenfield for approximately 30 years and his experience with our personnel, infrastructure, water system, wastewater system, streets, etc. is extensive and intimate; and WHEREAS, the purpose of this agreement is to use Mr. Alves’ experience, to assist in organizing and directing the work of the Public Works and Utilities staff, to assist in the development of processes and procedures (along with their analyses) to enable these departments to be as efficient and effective as possible, to organize and establish a long-term Capital Improvement Plan, and to train and mentor Public Works staff and management; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield hereby authorizes the City Manager to extend the current agreement, Exhibit “A”, Agreement with John Alves for Public Works Director Consulting Services in the Amount not to Exceed $50,000.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 22nd day of March, 2022 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSTAIN, Councilmembers:

ABSENT, Councilmembers:

_________________________________
Lance Walker, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
44 Rev 06/21 1

CITY OF GREENFIELD

AGREEMENT WITH JOHN ALVES

FOR PUBLIC WORKS DIRECTOR CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $50,000
THIS AGREEMENT, is made and effective as of March 22, 2022, between the City of Greenfield, a general law City and Municipal Corporation of the State of California ("City") and John Alves dba Alves Tractor Service ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM. This Agreement shall commence on March 22, 2022 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2022, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES. Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE. Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant represents to the City that it has the qualifications necessary to perform the tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Fifty Thousand Dollars ($50,000) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed a cumulative contract total amount of $25,000. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 45 Rev 06/21 2
d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least thirty (30) days prior written notice of termination. City shall not be obligated to explain its reasons for termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 3.

6. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall constitute default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his or her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 46 Rev 06/21 3
b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, officials, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the negligence of the City.

9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

Consultant agrees to provide insurance in accordance with the requirements set forth in Exhibit C. If consultant uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so.

10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all 47 Rev 06/21 4
times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

12. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice:

To City: City of Greenfield
599 El Camino Real
Greenfield, California 93927
Attention: Paul Wood, City Manager
To Consultant: John Alves dba
Alves Tractor Service
P O Box 481
Greenfield, CA 93927-0481

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only John Alves shall perform the services described in this Agreement. John Alves may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of John Alves from Consultant's employ. Should he or she leave Consultant's employ, the city 48 Rev 06/21 5
shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.

17. LITIGATION. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Greenfield. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.

18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
_________________________________ _________________________________ By: John Alves Date By: Paul Wood Date
Title: Proprietor Department Head
_________________________________
Paul Wood Date
City Manager
[Two signatures of corporate officers required]
49 Rev 06/21 6

EXHIBIT A

TASKS TO BE PERFORMED
The purpose of this agreement is to use Mr. Alves’ experience, especially that experience gained from 30 years working as the Public Works Director in the City of Greenfield to assist in organizing and directing the work of the Public Works and Utilities staff, to assist in the development of processes and procedures (along with their analyses) to enable these departments to be as efficient and effective as possible, to organize and establish a long-term Capital Improvement Plan, and to train and mentor Public Works staff and management.

Any recommendation of Mr. Alves’ shall be approved and supported by the City Manager before implementation.
50 Rev 06/21 7

EXHIBIT B

PAYMENT SCHEDULE
The City will pay John Alves at a rate of $110.00 per hour. The total amount will not exceed $50,000.
51 Rev 06/21 8

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff. Total limits shall be no less than $1,000,000.00 per occurrence for all coverages and $1,000,000.00 general aggregate. City and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10 or equivalent form, as determined by Risk Management staff (in no event will City accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City.

Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured.

Umbrella Liability Insurance (if necessary to meet limits requirements) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a "drop down" provision providing primary coverage above a maximum $25,000.00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy.

Coverage shall be following form to any underlying coverage. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Business Auto/Umbrella Liability Insurance. Primary coverage shall be at least as broad as ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto). Limits shall be no less than $1,000,000.00 per accident. Starting and ending dates shall be concurrent. If Consultant owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

Professional Liability Insurance. Coverage shall be written on a policy form that provides professional liability insurance, errors and omissions or equivalent coverage appropriate to the Consultant's occupation or service. The policy limit shall be no less than $1,000,000.00 per claim and in the aggregate.

Consultant and City further agree as follows:

1. This Exhibit supersedes all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

2. Nothing contained in this Exhibit is to be construed as affecting or altering the legal status of the parties to this Agreement. The insurance requirements set forth in this Exhibit are intended to be separate and distinct from any other provision in this Agreement and shall be interpreted as such.

3. All insurance coverage and limits provided pursuant to this agreement shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this 52 Rev 06/21 9
Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. Requirements of specific coverage features or limits contained in this Exhibit are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

5. For purposes of insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards, performance of this Agreement.

6. All general or auto liability insurance coverage provided pursuant to this Agreement, or any other agreements pertaining to the performance of this Agreement shall not prohibit Consultant, and Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

7. Unless otherwise approved by City, Consultant's insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best's” Insurance Guide rating of “A:VII+.” Self-insurance will not be considered to comply with these insurance specifications.

8. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant.

9. Consultant agrees to provide evidence of the insurance required herein, satisfactory to City, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability and umbrella liability policies (if any) using ISO form CG 20 10or equivalent form, as determined by Risk Management staff. Consultant shall also provide a waiver of subrogation endorsement to Consultant's workers' compensation policy applicable to the City. Certificate(s) are to reflect that the insurer will provide 30-day notice of any cancellation of coverage and all policies must be endorsed accordingly. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation and to delete the word "endeavor" with regard to any notice provisions. Consultant agrees to provide complete copies of policies to City upon request.

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

11. Consultant's insurance presented in compliance with these specifications shall not include self-insured retentions or deductibles unless declared to the City and approved by the City Manager. The City may require evidence of financial security if deductibles or self-insured are part of the Consultant's liability program.
53 Rev 06/21 10

12. Any actual or alleged failure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Agreement or to inform Consultant of noncompliance with any insurance requirements in no way waives any right or remedy of City or any additional insured, in this or any other regard.

13. Consultant agrees to require all subconsultants or other parties hired for this project to provide general liability insurance naming as additional insureds all parties to this Agreement. Consultant agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here. Consultant agrees to require that no contract used by any subconsultant or contracts Consultant enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this agreement. Consultant agrees that upon request all agreements with subconsultants or others with whom Consultant contracts with on behalf of City, will be submitted to City for review. Failure of City to request copies of such agreement will not impose any liability on City, or its employees.

14. If Consultant is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its Managers, Affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

15. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant that includes City as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
54 DATE: March 15, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
PREPARED BY: Rob Mullane, AICP, Consulting Planner
Paul Mugan, Community Development Director
TITLE: RESOLUTION AWARDING A PROFESSIONAL SERVICES

CONTRACT TO ANGEL JOHNSTONE FOR COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) ECONOMIC

DEVELOPMENT GRANT WRITING AND ADMINISTRATION

BACKGROUND AND ANALYSIS
The Federal Housing and Urban Development (HUD) Agency provides funds to states to principally benefit low-income people, eliminate slums and blight, and/or meet an urgent community development need. The California Department of Housing and Community Development (HCD) administers this funding to local jurisdictions through the Community Development Block Grant (CDBG) program. On September 22, 2021, the City released a Request for Proposals (RFP) seeking consultants to assist with preparation of proposals and administer/implement CDBG economic development projects. One proposal from a consultant was received. The responding consultant was Angel Johnstone.

After reviewing the submitted proposal, City staff are recommending that the City Council award a professional services contract to Angel Johnstone. Angel Johnstone’s proposal demonstrates an approach that is responsive to the requested scope of work and shows substantial experience in CDBG grant project administration. Ms. Johnstone has nineteen years of experience working on CDBG economic development programs in several local jurisdictions, including previously in Greenfield, as well as in the cities of Gonzales, Hollister, Soledad, and Chowchilla and Madera County.

The cost for the grant administration and associated tasks is not to exceed $45,000.00 with a threeyear term. Associated tasks include, but are not limited to, administering the Business Assistance City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
55 Loan Program, outreach and marketing of the program to potential loan applicants, assisting businesses with the loan application process, loan documentation and servicing, tracking and monitoring the program, and providing any other necessary on-call duties.

FINANCIAL AND BUDGET IMPACT
As noted above, the cost for the grant management is not to exceed $45,000.00. The City was recently notified of the availability of CDBG funds, with grant application opportunities that include funding for the grant administration and related services within the scope of work provided by Ms. Johnstone. There will be no cost to the City’s general fund.

RECOMMENDATION
The City Manager and Community Development Director recommend that the City Council award a professional services contract for Community Development Block Grant (CDBG) Economic Development Grant Writing and Administration to Angel Johnstone for a not-to-exceed contract amount of $45,000.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2022-18, A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT IN THE AMOUNT OF $45,000.00 TO ANGEL

JOHNSTONE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

ECONOMIC DEVELOPMENT GRANT WRITING AND ADMINISTRATION

CONSULTING SERVICES AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT.
56 RESOLUTION 2022-18

RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT IN THE AMOUNT OF $45,000.00 TO ANGEL JOHNSTONE FOR COMMUNIUTY DEVELOPMENT BLOCK

GRANT (CDBG) ECONOMIC DEVELOPMENT GRANT WRITING AND ADMINISTRATION

CONSULTING AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE

THIS CONTRACT
WHEREAS, the City of Greenfield desires to undertake economic development activities; and WHEREAS, the Federal Housing and Urban Development (HUD) Agency provides funds to states to principally benefit low-income people, eliminate slums and blight, and/or meet an urgent community development need; and
WHEREAS, the California Department of Housing and Community Development administers these funds through the Community Development Block Grant (CDBG) Program; and WHEREAS, on September 22, 2021, the City released a Request for Proposals (RFP) for the CDBG Economic Development Grant Writing and Administration Consulting Services, and received one proposals in response to the RFP; and
WHEREAS, the proposal was reviewed by City staff; and
WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services contract to Angel Johnstone, CDBG Economic Development Grant Writing and Administration Consulting Services, in the amount of $45,000.00; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract for a not-to-exceed amount of $45,000.00 be awarded to Angel Johnstone, to provide CDBG Economic Development Grant Writing and Administration Consulting Services;

2. That the City Manager is authorized to negotiate the final terms and conditions of and execute the professional services contract with Angel Johnstone on behalf of the City of Greenfield; and PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 22nd day of March 2022, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_______________________________
Lance Walker, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
57 1

CITY OF GREENFIELD

AGREEMENT WITH ANGEL JOHNSTONE

FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ECONOMIC

DEVELOPMENT GRANT WRITING AND ADMINISTRATION CONSULTING SERVICES OVER $25,000
THIS AGREEMENT, is made and effective as of March 22, 2022, between the CITY OF GREENFIELD a general law City and Municipal Corporation of the State of California ("City") and ANGEL JOHNSTONE ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM. This Agreement shall commence on April 1, 2022, and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 31, 2025, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES. Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE. Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant represents to the City that it has the qualifications necessary to perform the tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Forty-five thousand Dollars ($45,000) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement.
b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed 15% of the contract amount approved by City Council or $25,000, whichever is less. Any additional work in excess of this amount shall be approved by the City Council.
58 2
c. Consultant shall submit invoices monthly for actual services performed as set forth in Exhibit A. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees, it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice of termination. City shall not be obligated to explain its reasons for termination.

Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 3.

6. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall constitute default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default.
b. If the City Manager or his or her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily 59 3
accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, officials, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the negligence of the City.

9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

Consultant agrees to provide insurance in accordance with the requirements set forth in Exhibit C.

If consultant uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so.

10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. 60 4
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

12. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding.

Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice:

To City: City of Greenfield
599 El Camino Real
Greenfield, California 93927
Attention: Paul Wood, City Manager
To Consultant: Angel H. Johnstone
6652 N. Van Ness Blvd.

Fresno, CA 93711
61 5

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.

Because of the personal nature of the services to be rendered pursuant to this Agreement, only Angel Johnstone shall perform the services described in this Agreement. Angel Johnstone may use assistants, under her direct supervision, to perform some of the services under this Agreement.

Consultant shall provide City fourteen (14) days' notice prior to the departure of key assigned staff from Consultant's employ. Should he or she leave Consultant's employ, City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.

17. LITIGATION. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.

18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
62 6

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Angel Johnstone Date Paul Wood Date
Title: Consultant City Manager
Attest:
_________________________________
Ann F. Rathbun Date
City Clerk
Approved As to Form:
_________________________________
Travis Cochran Date
City Attorney
63 A-1

EXHIBIT A

SCOPE OF WORK AND EQUAL OPPORTUNITY STATEMENT
SCOPE OF WORK: BUSINESS ASSISTANCE LOAN PROGRAM

1. GENERAL ADMINISTRATION/ACTIVITY DELIVERY
a. Review and recommend refinements, as appropriate, to the City's current Loan ProgramGuidelines, Program Income Reuse Plan, and other guiding Program documents; b. Assist with preparing and gathering CDBG compliant forms, contracts, agreements, and other such documents as may be necessary to administer the program;
c. Make recommendations to the City regarding the establishment and/or utilization of a loan committee, facilitate the implementation of the City's decision regarding this committee;
d. Conduct all program activities in conformance with City's approved Program guidelines; e. In cooperation with the City of Greenfield’s Community Development Director, act as a liaison for the CDBG Program to HCD, local officials and citizen groups, as requested; f. Provide other needed support and technical assistance to ensure accomplishment of the City's Program;
g. Work with the local Chamber of Commerce and available business resources throughout the Region to coordinate appropriate counseling and training classes for eligible applicants; h. Assist with preparing and submitting items such as data, reports, cash requests associated with the CDBG program as required by HCD and or the City with relevant progress reports, per direction of the City as needed.

This will require coordination with City staff and the city’s CDBG partners;
i. Complete project files will be established and maintained by the Consultant to allow monitoring of the program by State, and City officials; and j. After termination of City contract, ensure orderly transition of files, including status of follow-up items, to the City.

2. MARKETING
a. Work with the City, local Chamber of Commerce, business resources in the Region, local banks, and others in development and implementation of a marketing plan for the Program in both English and Spanish as needed;
b. Marketing material will be developed by Consultant and distributed to appropriate location based on the Marketing Plan;
c. Provide program outreach, networking and marketing as needed to identify, contact and attract prospective eligible loan applicants operating within the City; d. Screen and assist interested applicants; and
e. Refer ineligible applicants to other agencies that may be able to provide assistance. 64 A-2

3. APPLICATION PROCESS
a. Establish or maintain a local presence and hours of operation in Greenfield to assist applicants in completing applications, gathering supporting documentation, and compiling loan packages, including documentation as necessary to determine project viability; b. Assist the business with completing the loan application and all necessary financials. Provide them with the tools in order to properly complete all necessary documents in order to provide the City with properly underwritten loan applications. c. Work with State CDBG to confirm CDBG eligibility based on job creation/retention potential and other criteria, maintain documentation and perform tracking of job creation and public benefit;
d. Obtain credit reports, perform project site visit and collect other background information necessary to determine project viability;
e. Follow appropriate program underwriting criteria and analysis for each loan; f. Prepare loan package, evaluation and summary for presentation to City's Loan Committee; and g. Organize and/or support City Loan Committee meetings asrequested.

4. LOAN DOCUMENTATION
a. For approved loans, ensure completion of all required loan documents; b. Follow appropriate program underwriting criteria and analysis for each loan, using the appropriate CDBG Economic Development business Loan Review Checklist to ensure compliance with CDBG Federal overlay requirements, National Objectives, Public Benefit and underwriting requirements;
c. Prepare loan packages for HCD approval after local approval is obtained; d. Prepare promissory note, business loan agreement, deed of trust, UCC filings and other loan and loan closing documents required, utilizing industry standard documents that are CDBGcompliant; e. As necessary, work with the Title Company to prepare escrow instructions and submit to the City and/or Title Company for execution;
f. Verify that escrow instructions were followed and inform City when project funds should be available for disbursement;
g. As necessary, coordinate loan closings with other lenders.

5. LOAN SERVICING
a. Consultant will provide assistance with preparing and publishing schedule/procedure for reporting delinquent loans and pursing corrective action.

6. TRACKING AND MONITORING
a. For period of contract, maintain loan files and perform required post-loan funding tasks including (a) monitoring of on-going viability of the borrower companies, including recommendations for action if necessary;
(b) monitoring and documentation of jobcreation/retention as required; and (c) periodic site visits {al least once per year) to verify availability and condition of collateral, examine business records and procedures, and offer assistance;
65 A-3
b. Monitor Labor Standards or provide the City with appropriate monitoring servicing agency; and c. Prepare for and attend grant monitoring visits as necessary.

7. ON-CALL CDBG ECONOMIC DEVELOPMENT FUNCTIONS
a. The Consultant will perform such other on-call duties, as may be necessary, but which cannot be specified in advanced so as to reasonably assure the successful implementation of the program and compliance with applicable regulations and policies promulgated by the State Department of Housing and Community Development. These activities may include writing and/or processing Over-the-Counter grant applications approved by HCD for economic development projects, attending HCD program workshops to ensure knowledge of the most current guidelines, research, report writing, grant application writing, market surveys and other duties as requested.
[END OF SCOPE OF WORK]
66 A-4

EQUAL OPPORTUNITY STATEMENT
A. The Civil Rights, HCD, and Age Discrimination Acts Assurances:

During the performance of this Agreement. the Grantee assures that no otherwise qualified person shall be excluded from participation or employment. denied program benefits, or be subjected to discrimination based on race. color. national origin. sex, age, or disability, under any program or activity funded by this contract, as required by Title VI of the Civil Rights Act of 1964, Title I of the Housing and Community Development Act of 1974, as amended, and the Age Discrimination Act of 1975, and all Implementing regulations.

B. The Training. Employment, and Contracting Opportunities for Business and Lower Income Persons Assurance ofCompliance:

1. The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of theHousing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u.

Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given lower income residents of the project area and contracts for Work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project.

2. The parties to this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued there under prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements.

3. The Grantee will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advertising the said labor organization or worker's representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.

4. The Grantee will include these Section 3 clauses in every contract and subcontract for work in connection with the project and will. at the direction of the State, take appropriate action pursuant to the contract upon a finding that the Grantee or any contractor or subcontractor is in violation of regulations issued by the Secretaryof Housing and Urban Development, 24 CFR Part 135 and, will not let any contract unless the Grantee or contractor or subcontractor has first provided it with a preliminary statement of ability to comply with the requirements ofthese regulations.

5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicablerules and orders of the Department issued there under prior to the execution of the Agreement shall be a condition of the Federal financial assistance provided to the project. binding upon the Grantee, its successors, and assigns.
67 A-5
Failure to fulfill these requirements shall subject the Grantee, its contractors and subcontractors, its successors, and assigns to those sanctions specified by the grant or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135.

C. State Nondiscrimination Clause:

1. During the performance of this contract, contractor and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical disability, medical condition, marital status, age (over 40) or sex. Contractors and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. Contractors and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7258.0 et seq.) The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this contract by reference and made a part hereof as if set forth in full.

Contractor and its subcontractors shall give written
notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

2. This contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract.
"The Contractor hereby agrees to abide by the requirement of executive order 11246 and all implement regulations of the Department of Labor."
[END OFEQUAL OPPORTUNITY STATEMENT]
68 B-1

EXHIBIT B

PAYMENT RATES AND TERMS
Consultant Angel Johnstone - Hourly Rate $130.00.

Grant Management Overall not to exceed $45,000.00. Consultant is aware and fully will abide by all current as well as updated CDBG cost activity delivery/ general administration matrix.

Reimbursable expenses are included in the total amount outlined above and shall not exceed the contract total.
69 C-1

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff.

Total limits shall be no less than $1,000,000.00 per occurrence for all coverages and $1,000,000.00 general aggregate. City and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10, or equivalent form, as determined by Risk Management staff (in no event will City accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured.

Umbrella Liability Insurance (if necessary to meet limits requirements) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a “drop down” provision providing primary coverage above a maximum $25,000.00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.

There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Business Auto/Umbrella Liability Insurance. Primary coverage shall be at least as broad as ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto). Limits shall be no less than $1,000,000.00 per accident. Starting and ending dates shall be concurrent. If Consultant owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

Workers' Compensation/Employer's Liability shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than $1,000,000 per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respect to the City, its employees or agents.

Professional Liability Insurance. Coverage shall be written on a policy form that provides professional liability insurance, errors and omissions or equivalent coverage appropriate to the Consultant's occupation or service. The policy limit shall be no less than $1,000,000.00 per claim and in the aggregate.

Consultant and City further agree as follows:

1. This Exhibit supersedes all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 70 C-2

2. Nothing contained in this Exhibit is to be construed as affecting or altering the legal status of the parties to this Agreement. The insurance requirements set forth in this Exhibit are intended to be separate and distinct from any other provision in this Agreement and shall be interpreted as such.

3. All insurance coverage and limits provided pursuant to this agreement shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. Requirements of specific coverage features or limits contained in this Exhibit are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

5. For purposes of insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards, performance of this Agreement.

6. All general or auto liability insurance coverage provided pursuant to this Agreement, or any other agreements pertaining to the performance of this Agreement shall not prohibit Consultant, and Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

7. Unless otherwise approved by City, Consultant's insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best's” Insurance Guide rating of “A:VII+.” Self-insurance will not be considered to comply with these insurance specifications.

8. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant.

9. Consultant agrees to provide evidence of the insurance required herein, satisfactory to City, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability and umbrella liability policies (if any) using ISO form CG 20 10 or equivalent form, as determined by Risk Management staff. Consultant shall also provide a waiver of subrogation endorsement to Consultant's workers' compensation policy applicable to the City. Certificate(s) are to reflect that the insurer will provide 30 days notice of any cancellation of coverage and all policies must be endorsed accordingly. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation and to delete the word "endeavor" with regard to any notice provisions. Consultant agrees to provide complete copies of policies to City upon request.
71 C-3

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

11. Consultant's insurance presented in compliance with these specifications shall not include self-insured retentions or deductibles unless declared to the City and approved by the City Manager. The City may require evidence of financial security if deductibles or self-insured are part of the Consultant's liability program.

12. Any actual or alleged failure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Agreement or to inform Consultant of noncompliance with any insurance requirements in no way waives any right or remedy of City or any additional insured, in this or any other regard.

13. Consultant agrees to require all subconsultants or other parties hired for this project to provide general liability insurance naming as additional insureds all parties to this Agreement. Consultant agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here. Consultant agrees to require that no contract used by any subconsultant or contracts Consultant enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this agreement. Consultant agrees that upon request all agreements with subconsultants or others with whom Consultant contracts with on behalf of City, will be submitted to City for review. Failure of City to request copies of such agreement will not impose any liability on City, or its employees.

14. If Consultant is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its Managers, Affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

15. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant that includes City as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
72 City Council Memorandum
599 El Camino Real, Greenfield CA 93927 • 831-674-5591 • www.ci.greenfield.ca.us DATE: March 17, 2022
AGENDA DATE: March 22, 2022
TO: City Council
PREPARED BY: Paul Mugan, Community Development Director Liz Gagliardi, Consulting Planner
TITLE: Update – Welcome to Greenfield Signs

BACKGROUND
Restoring “Welcome to Greenfield” gateway signage at the City’s north and south entrances along U.S. Highway 101 has been of interest to the City since previous signage was removed approximately 6 years ago. Previous signage was taken down after years of weathering and storm damage, but was a source of community pride and identity. Restoring these signs is a priority for the City Council. Gateway Signage has been approved in the City’s Capital Improvement Program, and the City is eager to get new signs installed.

DISCUSSION
The prior gateway signs were located north and south of the city limits, and oriented towards travelers along U.S. Highway 101. These signs were constructed of redwood, approximately 380 sq ft in area, and approximately 20 feet high with illumination directed downward from light fixtures at the top of the sign. Photographs of the old signs are depicted in Attachment 1.

Proposed new signage will have a similar design with redwood construction and lighting but will include a sturdy and attractive rock-faced base, as well as a portion of the sign reserved for changeable copy to announce special events. Renderings of the new proposed signage are included with Attachments 2 and 3.

Proposed Location Update
After discussion and review by Community Development staff, Public Works staff, and the City’s Interdepartmental Review Team, proposed locations for the new replacement signs have been identified. The northbound-facing sign would be at the site of the previous sign on the west side of U.S. Highway 101, along Underwood Road approximately 2000 ft. north of the Thorne Road off-ramp in the County. Since this sign would be sited outside of City limits, it requires a sign permit from the County of Monterey and conform to the County’s community entrance sign 73 standards, which may not exceed 15 ft in height and 400 sq ft in area.

Reestablishment of the prior location for the south-bound facing sign was explored but determined to not be feasible due to challenges in obtaining landowner approval. As such, City Community Development and Public Works staff have explored other potential locations along U.S. Highway 101 visible to southbound traffic: a location on the Yanks Air Museum property, and a location off Cypress Ave on city-owned property. Community Development and Public Works Staff have selected the city-owned property off Cypress Ave for the new location. Since the new proposed location for the south-bound facing sign is within city limits, it is not subject to the same height and area restrictions as the County. The southbound facing sign is proposed to be 25 ft in height with a 30 ft wide base. The overall designs will be the same for both signs despite slight differences in size. Exhibits showing the proposed location and renderings for each sign are included as Attachments 2 and 3.

Timeline and Next Steps
An update on the new southbound sign location will be presented to the Planning Commission on April 5th, 2022. Public Works staff is assembling application materials to file the building permit with the City for the southbound facing sign. Concurrently, a sign application will be filed with the County of Monterey for their review. The two signs will be managed as separate projects so that construction of the sign with city-limits can proceed as soon as a building permit is issued and a contract is finalized for construction, while awaiting approvals from the County for the north-bound facing sign.

ATTACHMENTS

1. Prior Gateway Signs Exhibit

2. Northbound Facing Sign Exhibit (County)
a. Location
b. Rendering

3. Southbound Facing Sign Exhibit (City)
a. Location
b. Rendering
74 Attachment 1
Prior Welcome to Greenfield Sign from Northbound US Highway 101 Prior Welcome to Greenfield Sign from Southbound US Highway 101 75 Attachment 2
76 Attachment 3
77 Gateway Signage Update
Welcome to Greenfield Sign
Locations and Project Status
78 Background
Gateway signs previously existed at North
and South entrances to the City, indicating a
sense of community pride and identity.

Replacement of “Welcome to Greenfield”
signs has been a priority since the old signs
were removed, about 6 years ago.

The new sign design will be reminiscent of
the old signs, featuring redwood
construction, a sturdy rock base, and a space
for changeable copy to announce special
events.

Prior Welcome to Greenfield Sign from Northbound US Highway 101 79 Northbound Sign Proposed Location
80 Northbound Sign Rendering
81 Southbound Sign Proposed Location
82 Southbound Sign Rendering
83 Project Status / Next Steps
Southbound Facing Sign
• Update on new location to be presented
to Planning Commission at the April 5th
,
2022 meeting
• Public Works staff to assemble materials
to file building permit application
materials with the City
• After building permit is issued and a
contract is finalized for construction, the
sign can be installed
Northbound Facing Sign
• Community Development staff to file sign
permit application with the County of
Monterey
• Once plans are approved and a permit is
issued by the County of Monterey,
construction of the sign can proceed.
84 MEMORANDUM: March 15, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
FROM: Arturo Felix, Public Works Operations Manager
TITLE: 2020 Water Shortage Contingency Plan

BACKGROUND
In 1983, the California Legislature enacted the Urban Water Management Planning Act requiring water suppliers to submit an Urban Water Management Plan (UWMP) every five years that demonstrate water supply reliability in normal, single dry, and multiple dry years. The UWMP is used to support long-term resource planning and water supply sustainability and is required for the City to be considered for future grant funding opportunities and to receive drought assistance from the State. The UWMP integrates local and regional land use planning, regional water supply, infrastructure, and demand management projects, as well as statewide issues of concern like climate change and regulatory revisions. The UWMP gathers, characterizes, and synthesizes water-related information from numerous sources into a plan with local, regional, and statewide practical utility.

Water Code Section 10632(a) requires that every urban water supplier prepare and adopt a water shortage contingency plan (WSCP) as part of its urban water management plan.

While the water shortage contingency plan is a stand-alone document, it is updated and adopted in concert with the UWMP. The WSCP is informed by the water supply reliability analysis conducted pursuant to Water Code Section 10635 (contained in Section 6 of the UWMP).

The City’s current Water Shortage Contingency Plan (WSCP) was prepared spring 2014 and city council approved in July of 2014. The plan includes each of the following elements that are within the authority of the urban water supplier.
• Stages of action to be undertaken by the urban water supplier in response to water supply shortages, including up to a 50 percent reduction in water supply, and an outline of specific water supply conditions that are applicable to each stage.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
85 • Actions to be undertaken by the urban water supplier to prepare for, and implement during, a catastrophic interruption of water supplies including, but not limited to, a regional power outage, an earthquake, or other disaster. • Consumption reduction methods in the most restrictive stages. Each urban water supplier may use any type of consumption reduction methods in its water shortage contingency analysis that would reduce water use, are appropriate for its area, and have the ability to achieve a water use reduction consistent with up to a 50 percent reduction in water supply.

In response to the severe drought of 2012-2016, new legislation in 2018 created a WSCP mandate replacing the water shortage contingency analysis under former law. While overlapping aspects of the prior law, the new requirements have several prescriptive elements a Supplier’s WSCP must now include, such as:
• Key attributes of its water supply reliability analysis conducted pursuant to Water Code Section 10635. [Water Code Section 10632(a)(1)].
• Six standard water shortage levels corresponding to progressive ranges of up to 10-, 20-, 30-, 40-, and 50-percent shortages and greater than 50-percent shortage. [Water Code Section 10632 (a)(3)(A)].
• Locally appropriate “shortage response actions” for each shortage level, with a corresponding estimate of the extent the action will address the gap between supplies and demands. [Water Code Section 10632 (a)(4)]. • Procedures for conducting an annual water supply and demand assessment with prescribed elements. Under Water Code Section 10632.1, Urban Water Suppliers are required to submit, by July 1 of each year, beginning in the year following adoption of the 2020 UWMP, an annual water shortage assessment report to the California Department of Water Resources (DWR). [Water Code Section 10632 (a)(2)] • Communication protocols and procedures to inform customers, the public, and government entities of any current or predicted water shortages and associated response actions. [Water Code Section 10632 (a)(5)]
• Monitoring and reporting procedures to assure appropriate data is collected to monitor customer compliance and to respond to any state reporting requirements. [Water Code Section 10632(a)(9)].
• A reevaluation and improvement process to assess the functionality of its WSCP and to make appropriate adjustments as may be warranted. [Water Code Section 10632(a)(10)]
86 The attached Draft 2020 WSECP has been updated to address these new requirements. Notable edits include:

1. Revised table for determining the water shortage stage based on a comparison of supply and demand.

2. Procedures for conducting an annual water supply and demand assessment. The protocols are largely consistent with the City’s methodology for developing its annual Comprehensive Water Resources Report with minor changes to meet DWR prescribed elements.

3. Information on supply augmentation actions during shortage stages

4. Incorporation of permanent prohibitions on wasteful water use practices.

FINANCIAL AND BUDGET IMPACT
No fiscal impact is expected based on this action; however, any future implementation and enforcement of proposed water restrictions during a Stage III or higher Water Shortage Action would involve considerable staff time and expense. Increased staff expenses and the anticipated reduction in water consumption would have a negative fiscal impact on the Water Enterprise Fund a

RECOMMENDATION
It is recommended that the City Council: 1) conduct the Public Hearing, 2) adopt the Resolution formalizing the adoption of the update Water Shortage Contingency Plan.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2022-19, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVE THE CITY OF GREENFIELD

UPDATE URBAN WATER SHORTAGE CONTINGENCY PLAN AS REQUIRED BY THE STATE WATER CODE.
87 CITY OF GREENFIELD
RESOLUTION NO. 2022-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING THE CITY OF GREENFIELD UPDATE URBAN WATER SHORTAGE

CONTINGENCY PLAN AS REQUIRED BY THE STATE WATER CODE
WHEREAS Section 10632 of the California Water Code requires the City of Greenfield (“City”) to prepare and adopt an update Water Shortage Contingency Plan, as part of its 2020 Urban Water Management Plan: and
WHEREAS Section 350-359 and 31026-31029 of the California Water Code provides authority for the City to declare a water shortage emergency and implement regulations to manage the water shortage emergency; and
WHEREAS, the City maintains a Water Shortage Contingency Plan that is a guidance document for management of water shortages within the City of Greenfield; and WHEREAS, the City Council, after a notified public hearing, adopted Resolution #2014- 50 on July 22, 2014, approving the Water Shortage Contingency Plan, and including it in the 2015 Urban Water Management Plan.

WHEREAS, the 2020 Water Shortage Contingency Plan was revised to include Section 10632(a)(3)(A) of the California Water Code that requires water suppliers to define six progressive water shortage levels; and
WHEREAS, the Water Shortage Contingency Plan was revised to include Section 10632(a)(1) of the California Water Code that requires key attributes of a Water Supply Reliability Analysis; and
WHEREAS, the Water Shortage Contingency Plan was revised to include Section 10632(a)(4) of the California Water Code that requires locally appropriate response actions for each shortage level; and
WHEREAS, the Water Shortage Contingency Plan was revised to include Section 10632(a)(2) of the California Water Code that requires that requires procedures for conducting an annual water supply and demand assessment; and WHEREAS, the Water Shortage Contingency Plan was revised to include Section 10632(a)(5) of the California Water Code that requires that requires communication WHEREAS, the Water Shortage Contingency Plan was revised to include Section 10632(a)(9) of the California Water Code that requires monitoring and reporting procedures to assure appropriate data is collected to monitor customer compliance and to respond to any state reporting requirements; and
88 WHEREAS, the Water Shortage Contingency Plan was revised to include Section 10632(a)(10) of the California Water Code that requires a reevaluation and improvement process to assess the functionality of its Water Shortage Contingency Plan and to make appropriate adjustments as may be warranted; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield hereby approves and adopts the Updated Water Shortage Contingency Plan, As presented to the council.

1. The Updated Water Shortage Contingency Plan is hereby adopted: and

2. The Interim Public Works Director and or Public Work Operations Manager is hereby authorized and directed to submit the update Water Shortage Contingency Plan to the California Department of Water Resources within 30 days after adoption, as required by Section 10644 of the California Water Code PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 22nd day of March 2022, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_______________________________
Lance Walker, Mayor
Attest:
_____________________________
Ann F. Rathbun, City Clerk
89 August
2021
90 City of Greenfield
2020 Water Shortage Contingency Plan
1 City of Greenfield
2020 Water Shortage Contingency Plan
Section 1 INTRODUCTION ..................................................................................................... 3 Section 2 WATER SUPPLY RELIABILITY ANALYSIS ....................................................... 4 Section 3 ANNUAL WATER SUPPLY AND DEMAND ASSESSMENT PROCEDURES. 7

3.1 Decision Making Process ....................................................................................... 8

3.2 Data and Methodologies ........................................................................................... 8

3.2.1 Evaluation Criteria ................................................................................................ 8

3.2.2 Water Supply......................................................................................................... 8

3.2.3 Current Year Unconstrained Customer Demand ................................................. 8

3.2.4 Current Year Available Supply ............................................................................ 8

3.2.5 Infrastructure Considerations ............................................................................... 9 Section 4 SIX STANDARD WATER SHORTAGE STAGES ................................................ 11 Section 5 SHORTAGE RESPONSE ACTIONS ...................................................................... 13

5.1 Supply Augmentation............................................................................................... 13

5.2. Demand Reduction.................................................................................................. 13

5.3 Operation Changes .................................................................................................. 14

5.4 Additional Mandatory Restrictions ......................................................................... 20

5.5 Emergency Response Plan ...................................................................................... 20

5.6 Seismic Risk Assessment and Mitigation Plan ....................................................... 22 Section 6 COMMUNICATION PROTOCOLS ........................................................................ 23 Section 7 COMPLIANCE AND ENFORCEMENT ................................................................. 23 Section 8 LEGAL AUTHORITIES ........................................................................................... 24 Section 9 FINANCIAL CONSEQUENCES OF WSCP ACTIVATION................................... 25 Section 10 MONITORING AND REPORTING ....................................................................... 25 Section 11 WSCP REFINEMENT PROCEDURES .................................................................. 26 Section 12 SPECIAL WATER FEATURE DISTINCTION ..................................................... 26 Section 13 PLAN ADOPTION, SUBMITTAL, AND AVAILABILITY ................................. 26 91 City of Greenfield
2020 Water Shortage Contingency Plan
2 ACRONYMS AND ABBREVIATIONS
AF Acre-Feet
BMP Best Management Practice
CA California
City City of Greenfield
CWC California Water Code
DRA Drought Risk Assessment
DWR Department of Water Resources
ERP Emergency Response Plan
GMP Groundwater Management Plan
GPCD Gallons per Capita per Day
GPD Gallons per Day
GPM Gallons per Minute
GSA Groundwater Sustainability Agency
GSP Groundwater Sustainability Plan
GW Groundwater
MCL Maximum Contaminant Level
UWMP Urban Water Management Plan
VOC Volatile Organic Compounds
Water Code California Water Code
WSCP or WSC Water Shortage Contingency Plan
WUE Water Use Efficiency
92 City of Greenfield
2020 Water Shortage Contingency Plan
3 Section 1 - Introduction:

This report documents the City of Greenfield’s Water Shortage Contingency Plan (WSCP). This 2020 Water Shortage Contingency Plan (WSCP) document builds upon previous water shortage contingency planning efforts completed by the City and documented in the 2015 Urban Water Management Plan (UWMP). This WSCP reflects updates to the City’s WSCP as adopted in 2018, for consistency with statewide requirements provided by the Department of Water Resources (DWR).

As part of the 2020 UWMP update, the DWR requires urban water suppliers to prepare a stand-alone 2020 WSCP, that is separate from the 2020 UWMP, and is intended to assist in managing a potential water shortage. As the City continues to monitor the effectiveness of the WSCP, this document can be updated and adopted separately from the UWMP.

Although this 2020 WSCP is a stand-alone document, it is still considered one of the elements of the 2020 UWMP, as required by the State Law. Based on DWR requirements, and consistent with previous planning efforts, this WSCP includes the following sections:

1. Introduction

2. Water Supply Reliability Analysis

3. Annual Water Supply and Demand Assessment

4. Six Standard Water Shortages Stages

5. Shortage Response Actions

6. Communication Protocols

7. Compliance and Enforcement

8. Legal Authorities

9. Financial Consequences of WSCP Activation

10. Monitoring and Reporting

11. WSCP refinement procedures

12. Special Water Feature Distinction

13. Plan Adoption, Submittal, and Availability
93 City of Greenfield
2020 Water Shortage Contingency Plan
4 Section 2 - Water Supply Reliability Analysis
Water Code Section 10632 (a)(1) The analysis of water supply reliability conducted pursuant to Section 10635.
“Section 10635
(a) Every urban water supplier shall include, as part of its urban water management plan, an assessment of the reliability of its water service to its customers during normal, dry, and multiple dry water years. This water supply and demand assessment shall compare the total water supply sources available to the water supplier with the long-term total projected water use over the next 20 years, in five-year increments, for a normal water year, a single dry water year, and a drought lasting five consecutive water years. The water service reliability assessment shall be based upon the information compiled pursuant to Section 10631, including available data from state, regional, or local agency population projections within the service area of the urban water supplier.
(b) Every urban water supplier shall include, as part of its urban water management plan, a drought risk assessment for its water service to its customers as part of information considered in developing the demand management measures and water supply projects and programs to be included in the urban water management plan. The urban water supplier may conduct an interim update or updates to this drought risk assessment within the five-year cycle of its urban water management plan update.”
Pursuant to CWC Section 10632(a)(1), this section examines the (a) findings related to water system reliability conducted pursuant to CWC Section 10632, and (b) the key issues that may create a shortage condition based on the City of Greenfield’s (City) water asset. These topics are described in Chapters 6 and 7 of the 2020 UWMP, but are summarized below, recognizing that the WSCP is a standalone document.

The city relies on groundwater to meet the city water supply. The City currently relies on three (3) groundwater wells varying in depth between 800 and 900 feet below ground surface. Historically, these wells have met customer demands through times of drought. Conditions could arise such as unforeseen impacts to the groundwater supply, mechanical failures to city infrastructure and natural disasters that could require the activation of the WSCP.

The City groundwater is part of the Salinas Valley Groundwater Basin (SVGB) – Forebay Aquifer. This Subbasin occupies the central portion of the Salinas Valley and extends from the City of Gonzales to the north to approximately three miles south of Greenfield.

This WSCP requirement is oriented toward water supply systems that are primarily supplied via surface waters and therefore can be directly affected by short-term fluctuations in hydrology (e.g.), drought conditions. The City of Greenfield relies solely on groundwater pumped from the large Forebay Subbasin. Thus, the City of Greenfield water supply availability from this groundwater basin has not historically varied due to short-term hydrological conditions. The minimum water supply available within the driest three-year sequence is expected to match existing and future demands as discussed in the Urban Water Management Plan.
94 City of Greenfield
2020 Water Shortage Contingency Plan
5 The Forebay is currently the most important source of water for the City of Greenfield. In 2020, the City groundwater withdrawals of 626,182,000 gallons of water (1921.7 ac-ft.) accounted for less than five percent (4.75%) of the estimated sub basin-wide annual extractions of roughly 132,233 + acre-feet/ Given this relatively small percentage, the City of Greenfield’s conservation and contingency management activities can play only a small part within the Forebay 2020 Ground Water Extraction Summary Report from the Monterey county Resource Agency. 95 City of Greenfield
2020 Water Shortage Contingency Plan
6 The foremost concern in developing appropriate triggers is achieving the maximum practical protection of an adequate long-term water supply of acceptable quality for City of Greenfield customers. To that end, triggering mechanisms should be tied to factors that, directly or indirectly, have the greatest potential effect on the quality and quantity of available groundwater.

The four general types of threats that could cause the City of Greenfield to experience water shortages are as follows:
a. Unanticipated catastrophic system failure, such as earthquake, terrorist attack or sudden contamination of the water supply;’ or
b. Chronic system shortage due to lack of maintenance on the water wells such that those wells would have to be removed from service for extended periods of time; or c. A severe drought condition resulting in the groundwater table dropping below the pumping level; or any water quality that would impacts to drinking water In case of a catastrophic failure, the City of Greenfield would assess the nature and extent of the failure.

The Public Works Director and /or City Manager would identify the appropriate Water Contingency Plan Stage in accordance with the Emergency Response Plan (ERP), including enacting Extreme Shortage Stage 6 Emergency, if required.

The application of fertilizers to agricultural fields in the Salinas Valley have contributed to wide-spread contamination (due to nitrates) of underlying groundwater supplies, which poses a continued and extensive system threat. The City’s municipal water supply is in compliance with all state and federal primary drinking water standards.

The City of Greenfield has structured this WSCP to dove-tail with the City’s Mandatory Water Conservation Regulations (Chapter 13.09, City Municipal Code), with the primary goal of significantly reducing water supply demands during times of drought and/or low water supply availability, including allowing time for alternative water supply measures, including treatment or drilling of alternate wells. 96 City of Greenfield
2020 Water Shortage Contingency Plan
7 Section 3 - Annual Water Supply and Demand Assessment Procedures Water Code Section 10632 (a)(2)
The procedures used in conducting an annual water supply and demand assessment that include, at a minimum, both of the following:
(A) The written decision-making process that an urban water supplier will use each year to determine its water supply reliability.
(B) The key data inputs and assessment methodology used to evaluate the urban water supplier’s water supply reliability for the current year and one dry year, including all the following:
(I) Current year unconstrained demand, considering weather, growth, and other influencing factors, such as policies to manage current supplies to meet demand objectives in future years, as applicable.
(II) Current year available supply, considering hydrological and regulatory conditions in the current year and one dry year. The annual supply and demand assessment may consider more than one dry year solely at the discretion of the urban water supplier.
(III) Existing infrastructure capabilities and plausible constraints. (IV) A defined set of locally applicable evaluation criteria that are consistently relied upon for each annual water supply and demand assessment. (V) A description and quantification of each source of water supply.

Water Code Section 10632.1
An urban water supplier shall conduct an annual water supply and demand assessment pursuant to subdivision (A) of Section 10632 and, on or before July 1 of each year, submit an annual water shortage assessment report to the department with information for anticipated shortage, triggered shortage response actions, compliance and enforcement actions, and communication actions consistent with the supplier’s water shortage contingency plan. An urban water supplier that relies on imported water from the State Water Project or the Bureau of Reclamation shall submit its annual water supply and demand assessment within 14 days of receiving its final allocations, or by July 1 of each year, whichever is later.

Beginning by July 1, 2022, each Supplier shall submit their annual water supply and demand assessment (referred as an Annual Assessment) and submit an Annual Water Shortage Assessment Report to City Council and DWR.. The Annual Assessment and associated reporting are to be conducted based on the Supplier’s procedures detailed in the WSCP.

As required by Water Code Section 10632(a), the Supplier’s WSCP shall include its specific procedures—akin to an instruction manual— that describe annual steps and timing to complete the Annual Assessment, such that it can be consistently followed year-after-year., The Annual Assessment will include the following components:
a) Data and Methodologies
b) Evaluation Criteria
c) Description of Water System
d) Unconstrained Customer Demand
e) Infrastructure Considerations
97 City of Greenfield
2020 Water Shortage Contingency Plan
8 f) Other Factors
g) Water Supply and Demand Evaluation

3.1 Decision Making Process
This section describes the decision-making process to prepare and approve the Annual Assessment each year. It should be noted that the Annual Assessment and decision-making process will rely on the findings of the Greenfield Annual Assessment., which will include documentation of available water supply information. The reporting timeline is shown on Table 1.

Table 1. Annual Assessment Reporting Timeline
Current year Following Year Sept. Oct. Nov. Dec. Jan. Feb.

March
April
MayJune
By
July 1
On-going monitoring and review
Initial annual assessment
Evaluate Supply
Council review of annual assessment
Finalize annual assessment
Submit annual report
The Annual Assessment will be compiled by the city each year and brought before council during the second meeting in May or the first meeting in June for review. At the City Council meeting, the Annual Assessment will be presented with any recommendations for specific shortage response or actions. In turn, the City Council will vote to approve/modify or make recommendation to the City’s the findings on the Annual Assessment.

The Public Works Director, will implement appropriate water shortage contingency plan response stage(s) as approved by City Council.

3.2 Data and Methodologies
A description of key data inputs and Annual Assessment methodologies used to evaluate the water service reliability for the current year and one dry year, are included in this Section. To be consistent with the most recently prepared 2020 UWMP, the current year is defined as the calendar year (January 1 – December 31) for the year in which the document is prepared and the year to follow is defined as the subsequent calendar year
a) Determine the current year available water supply, considering hydrological and regulatory conditions.
98 City of Greenfield
2020 Water Shortage Contingency Plan
9 b) Existing infrastructure capabilities and plausible constraints, including assessing production capability of the City’s existing three water wells, pumping capacity of the City’s two water pumping stations, and storage availability to adequate store and regulate potable water pumped into the City’s water distribution system.
c) A description and quantification of each source of water supply, safe yield of the aquifer, and consideration of any water quality parameters that could restrict consumptive use of the water supply.
d) State conservation requirements through implementation/enforcement of the City’s water conservation ordinance, and implementation of the WSCP.

3.2.1 Evaluation Criteria
The primary criteria used in preparing the City’s Annual Assessment are the projected water demands and available water supply. The Annual Assessment will be conducted based on water supplies, unconstrained water demand, planned water use, and planed infrastructure improvements/maintenance.

3.2.2 Water Supply
Available water supplies for the City shall be quantified each year by summing the capacity of each operational groundwater well. Since the City has not historically been impacted by drought, water shortage conditions, or had any impacts on the safe yield of the groundwater subbasin, the available supply for the subsequent dry year shall be the same as the current year.

3.2.3 Current Year Customer Demand
Billed water consumption is reported monthly and will be used to characterize the current water consumption requirements for the city, also factoring in un-accounted for water (water produced minus water sold/metered). The monthly records will be analyzed with the previous year to address any changes in water consumption. In addition to these records, an update from Building Department on current and future projects will be analyzed. This will enable City staff to estimate changes to water demand in the upcoming year. Water production data will be used to assess un-accounted for water on an annual basis, to understand how much water must be supplied by the City’s wells to meet the water consumption needs of the City’s customers.

3.2.4 Current Year Available Supply
As mentioned above, the City has not historically been impacted by drought or water shortage conditions. Thus, planned water use for the current year is not expected to be impacted by an anticipated subsequent dry year condition unless such demand impacts the safe yield of the subbasin.

3.2.5 Infrastructure Considerations
The annual assessment will include a review of any ongoing capital projects that are expected to affect the water supply and demand projections. Examples of such capital projects include repairs to the water distribution system to reduce water losses, distribution expansion to serve growth, new storage and pumping facilities to improve water distribution capability to customers, or new groundwater wells to increase the yield and reliability of the City’s water supply. 99 City of Greenfield
2020 Water Shortage Contingency Plan
10 “Water Supply”
“In Potable Water Distribution System Master Plan Update Chapter 5, it was recommended at the city provide at least one new domestic water well (Well #8) in the future. The additional well is needed to ensure water supply reliability for future demands, when the largest well may go out of service. A budget of $2.5 million to cover hard and soft costs should be budgeted. It is envisioned this new well should come on in line within the next several years (Priority 1 Project), in conjunction with the Pinnacles Development. The well is recommended to be located at or near existing Wells 1 and 6 (at 14th Street between Cherry and Walnut Avenues). Information on the existing water transmission main from this existing well site to the existing distribution system (in the vicinity of the Oak Tank and Booster Station) was not available, however the City should evaluate if all three wells (Wells 1, 6 and 7) can operate/pump simultaneously through the transmission main (especially under the scenario where Well 7 is out of service for any reason) without inducing excessive head loss (pressure loss) and thus reduced well pumping capacity.” page 9-4 PWDSMPU
.
100
City of Greenfield
2020 Water Shortage Contingency Plan
11 Section 4 - Six Standard Water Shortage Stages
Water Code Section 10632 (a)(1)
Stages of action to be undertaken by the urban water supplier in response to water supply shortages, including up to a 50 percent reduction in water supply and an outline of specific water supply conditions which are applicable to each stage.

Water Code Section 10632 (a)(3)
(A) Six standard water shortage levels corresponding to progressive ranges of up to 10, 20, 30, 40, and 50 percent shortages and greater than 50 percent shortage. Urban water suppliers shall define these shortage levels based on the suppliers’ water supply conditions, including groundwater levels, changes in surface elevation or level of subsidence, or other changes in hydrological or other local conditions indicative of the water supply available for use.

Shortage levels shall also apply to catastrophic interruption of water supplies, including but not limited to, a regional power outage, an earthquake, and other potential emergency events. (B) An urban water supplier with an existing water shortage contingency plan that uses different water shortage levels may comply with the requirement in subparagraph (A) by developing and including a cross-reference relating its existing categories to the six standard water shortage levels.

Per California Water Code Section 10632(a)(3), updated 2020, a WSCP must include at least six water shortage stages and cover a possible reduction in supply of more than 50 percent. The 2020 WSCP updates the City’s previous 2014 WSCP and Water Conservation Ordinance which included five stages.

The stages are determined and recommended by the Public Works Director who assesses severity and anticipated duration of the water supply shortage. The Public Works Director presents the recommended shortage severity stage, for approval and declaration by City Council. The 2014 Greenfield Water Contingency 5 stages will be readdressed as six stages as required with this update. Table 2 is a cross walk from the 2014 plan to New DWR six stages. The new stages determined by the percent water supply shortage are summarized in Table 3.

Table 2: Cross walk from the 2014 Plan to New 2020 DWR Six Stages 101
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12 Table 3: Stages of Water Shortage Contingency Plan
Stage Percentage
Supply Shortage
Severity Water Supply Conditions
1 Up to 10%
Potential
Shortage
(Voluntary)
Annual Assessment
2 Up to -20% Minor Shortage
(Voluntary) System malfunction (Booster Pump Station)
3 Up to -30%
Moderate
Shortage
(Mandatory)
Water loss during production resulting from
failure of one (1) well (maintenance or repairs)
4 Up to -40% Severe Shortage
(Mandatory)
System malfunction and water loss during
production resulting from failure of one (1)
well.
5 Up to-50%
Critical
Shortage
(Mandatory)
System Malfunction or loss of water production
resulting from loss of two (2) wells
(maintenance or repairs)
6 >50%
Extreme
Shortage
(Mandatory)
System Malfunction or extreme loss of water
production.
102
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13 Section 5 – Shortage Response Actions
Water Code Section 10632 (a)(4)
Shortage response actions that align with the defined shortage levels and include, at a minimum, all the following:
(A) Locally appropriate supply augmentation actions.
(B) Locally appropriate demand reduction actions to adequately respond to shortages. (C) Locally appropriate operational changes
(D) Additional, mandatory prohibitions against specific water use practices that are in addition to state-mandated prohibitions and appropriate to the local conditions. (E) For each action, an estimate of the extent to which the gap between supplies and demand will be reduced by implementation of the action.

5.1 Supply Augmentation
The City currently relies on groundwater to meet demand requirements within the service area and there are no known opportunities for water supply augmentation through actions such as exchanges, transfers, or purchase programs. Therefore, supply augmentation actions are excluded from the City’s WSCP at this time. The City’s current storage tanks could supply water for several days of demand in the event of a catastrophic event. The City’s Water Master Plan recommended enough water storage to supply each resident with 50 gallons per person per day, for a total of three consecutive days, to provide enough potable water for sanitary purposes in the event of a catastrophic or emergency event that restricts water production.

5.2 Demand Reduction
The City of Greenfield Municipal Ordinance Title 13 Utilities Services, Chapter 13.09, Mandatory Water Conservation Regulations, were enacted to address the City’s authority to mandate water conservation during times of water supply shortages. The purpose of this Chapter is to increase public awareness of the need for water conservation; to provide regulations and restrictions on the delivery of water and the consumption within the City limits; to give the City authority to enforce mandatory restrictions on water wasting/usage including levying of penalties for noncompliance, and water rate hikes to strongly encourage conservation. City staff will mandate water conservation for the protection of public health and safety, as follows: 1) conserve water supply for the greatest public benefit with particular regard to domestic use, sanitation, and fire protection, and 2) ensure compliance with water regulations of other governmental agencies of appropriate jurisdiction including the State Division of Drinking Water (DDW). The following is an abbreviated list of permanent best management practices (BMPs) from the Ordinance;
a) Repair of Plumbing, Sprinkler, and Irrigation Systems. b) Washing of Vehicles: No person shall use a water hose to wash any car, truck, boat, trailer, bus, recreational vehicle, camper, aircraft, tractor, or any other vehicle, or any portion thereof, with potable water, unless the hose is equipped with an automatic shutoff nozzle. c) Cleaning of Structures: No person shall use potable water through a hose to clean the exterior of any building or structure unless such hose is equipped with a shutoff nozzle. 103
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2020 Water Shortage Contingency Plan
14 d) Cleaning of Surfaces: No person shall use potable water through a hose to clean any sidewalk, driveway, roadway, parking lot, or any other outdoor paved or hard surfaced area, except where necessary to protect public health and safety.
e) Water Spillage: No person shall cause, suffer, or permit water to spill into streets, curbs, or gutters.

5.3 Operational Changes
During a water shortage, changes to water system operations may be considered. These operational changes may include improving water usage consumption and tracking, changes to fire hydrant testing frequencies, reducing, or halting line flushing during water shortage conditions, alteration in maintenance cycles, and expediting water leak repairs.

Stage 1: Up to 10% - Potential Shortage– Volunteer Conservation • Voluntary water conservation requested of all customers Adhere to Chapter 13.09 Mandatory Water Conservation Regulations (Appendix A)
• Recommending that Landscape irrigation be limited to early morning and late evening • Discourage non-essential water uses (cleaning of structures and/or surfaces) • Require shutoff nozzles on all hoses.
• Encourage conversion to drip, low volume irrigation.
• Notify all customers of the water shortage.
• Provide technical information to customers on ways to improve water use efficiency. • Campaign to remind consumers of the need to save water and restrict all landscape irrigation to certain hours of the day.

Stage Type of Use Restrictions
Reduce
Shortage
Gap
Penalty,
Charge or
Other
Enforcement?
1 Outdoor washing
of cars, buildings,
and surfaces
Encourage shutoff nozzles on all hoses
used.
1% No
1 Landscape ‐ Other
landscape
restriction or
prohibition
The application of potable water to
outdoor landscapes during and up to
within 48 hours after measurable
rainfall.
1% No
1 Landscape
irrigation to
specific times
Landscape irrigation before 11 am and
after 6 pm is encouraged.
1% No
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15 Stage 2: up to 20% - Minor Shortage – Volunteer Conservation • All recommended measures of Stage 1 remain in effect. Additional recommendations include:
• Expanding Water Conservation efforts
• Intensify public information campaign
• Encourage limiting landscape irrigation to specified times. • Send direct notices to all customers via customer water bills • Prohibit exterior washing of structures
• Dining establishments are not to serve water unless requested Stage Type of Use Restrictions
Reduce
Shortage
Gap
Penalty
2 Landscape ‐ Other
landscape restriction
or prohibition
Landscape irrigation after 11 am and
before 6 pm is recommended
2% No
2 Exterior washing of
structures
Encourage customers to refrain from
exterior washing of structures Except
for health and safety
2% No
2 Dining
establishments/human
consumption
Serve water at dining establishments
only upon request
1% No
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16 Stage 3: up to 30% Moderate Shortage (Mandatory Conservation) Conservation measures shall be called for because of malfunction of any portion of the water system that reduces supplies by up to 30% on a daily, peak seasonal or annual basis. It also may be called due to prolonged drought conditions and a need to focus public attention on water conservation methods. All requirements of Stages 1 and 2 become mandatory restrictions.

Enforcement procedures and penalties for wasting water are enforced as described in the Greenfield Water Conservation Ordinance Sections 13.09.040 and 13.09.060.

Stage Type of Use Restrictions
Reduce
Shortage
Gap
Penalty
3 Existing Landscapes,
including Public
Parks
Landscape watering with potable water shall
be subject to the following restrictions:
1) Landscape watering using sprinklers or
irrigation systems is permitted only two days
per week. Addresses ending in even numbers
(0, 2, 4, 6, 8,) may water on Mondays and
Thursdays.
2) Addresses ending in odd numbers (1, 3, 5, 7,
and 9) may water on Tuesdays and Fridays. If
there is no street address, or if more than one
street address is associated with a contiguous
property, the irrigation days are Wednesday
and Saturday.
.
5% Yes
3 New Landscaping
Irrigation
Landscape watering with potable water shall
be subject to the following restrictions:
1) Landscape watering is permitted to maintain
adequate growth on newly installed
landscapes, for a period generally up to five (5)
weeks. Property owners must notify the
Utilities Division of the address where new
landscape is installed and the date of
installation.
2) Following the initial establishment period,
landscape watering using a sprinkler or
irrigation system is permitted only on days
associated with the current conservation stage
in effect.
5% Yes
3 Hotels, motels and
bed and breakfasts
Hotels, Motels and B&Bs must offer and
clearly notify guests of a “limited linen/towel
exchange” program.
5% Yes
106
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2020 Water Shortage Contingency Plan
17 3 Swimming pools,
hot tubs
Initial filling of new and existing swimming
pools is prohibited. Draining and refilling
existing swimming pools is permitted only if
repairing a pool leak or repairing, maintaining
or replacing a pool component that has become
hazardous. All pools and tubs shall be covered
when not in use to reduce evaporation.
5% Yes
3 Industrial and
Commercial
Reduction of water use by any means is
required d. Compliance with mandatory
demand reduction measures is required for
outdoor water uses including landscape
irrigation, swimming pools, and vehicle
washing.
5% Yes
3 Vehicle and
Equipment Washing
Non-commercial washing of vehicles and
mobile equipment (e.g., washing a vehicle at a
residence) is permitted only on assigned
landscape watering days during landscape
watering hours (before 11:00 a.m. or after 6:00
p.m.).

Fleet managers are required to only wash those
vehicles as is necessary for health and safety.
5% Yes
3 Construction The use of potable water for dust control shall be reduced to the greatest extent possible.
5% Yes
Stage 4. Up to 40 % Severe Shortage (Mandatory Conservation) Stage 4 Mandatory Conservation measures will be called for because of malfunction of any portion of the water system that reduces supplies by up to 40% on a daily, peak seasonal or annual basis. It also may be called due to prolonged drought conditions and a need to focus public attention on water conservation.

Enforcement procedures and penalties for water wasting continues as described in the Greenfield Water Conservation Ordinance Sections 13.09.040 and 13.09.060. 107
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2020 Water Shortage Contingency Plan
18 Stage Type of use Restrictions
Reduce
Shortage
Gap
Penalty
4 Existing Landscapes,
including Public
Parks
Landscape watering using sprinkler or
irrigation systems is permitted only one
day per week.
1) Addresses ending in numbers 0 or 1
may water on Mondays.
2) Addresses ending in numbers 2 or 3
may water on Tuesdays.
3) Addresses ending in numbers 4 or 5
may water on Wednesdays.
4) Addresses ending in numbers 6 or 7
may water on Thursdays.
5) Addresses ending in numbers 8 or 9
may water on Fridays.
6) If there is no street address, or if more
than one street address is associated with
a contiguous property, the irrigation day
is Wednesday.
7) No irrigation is allowed on Saturdays
or Sundays?
Manual landscape watering with a soaker
hose, handheld hose or watering
can/bucket is allowed on any day.

Up to 20% Yes
4 New landscaping
Irrigation
Landscape watering with potable water
shall be subject to the following
restrictions:
1) Landscape watering is permitted three
(3) days a week to maintain adequate
growth on newly installed landscapes, for
a period generally up to five (5) weeks.

Watering days for new landscapes are
Tuesday, Thursday and Saturday.

Property owners must notify the Utilities
Division of the address where new
landscape is installed and the date of
installation.
2) Following the initial establishment
period, landscape watering using a
sprinkler or irrigation system is permitted
only on a single day per week based on
address.

Up to 20% Yes
108
City of Greenfield
2020 Water Shortage Contingency Plan
19 4 Hotels, motels and
bed and breakfasts
Hotels, Motels and B&Bs must limit
linen/towel exchange to once every two
(2) nights or for the entire stay,
whichever is shorter, except for health
and safety program
Up to 20% Yes
4 Swimming pools,
hot tubs
Initially filling new and existing
swimming pools prohibited. Draining
and refilling existing swimming pools are
not permitted after making repairs on
pool leak or repairing, maintaining or
replacing a pool component that has
become hazardous. All pools and tubs
shall be covered when not in use to
reduce evaporation
Up to 20% Yes
4 Industrial and
Commercial
Compliance with mandatory demand
reduction measures is required for
outdoor water uses including landscape
irrigation,.

Up to 20% Yes
4 Construction The use of potable water for dust control shall be prohibited during this stage..

The City may establish mandatory
construction water budgets, if needed
Up to 20% Yes
Stage 5. Critical Shortage (Mandatory Rationing)
Appropriate 50% water shortage allotments shall be calculated, and customers noticed of the ration volume/quantity per person. Appropriate administration and enforcement of this stringent program shall be the highest priority of the Utilities Division activity. Water rates may be further increased by the City Council, as a means of enforcing mandatory rationing during Stage 5 water shortages.

Enforcement procedures and penalties for water wasting continues as described in the Greenfield Water Conservation Ordinance Sections 13.09.040 and 13.09.060.

Stage Type of use Restrictions
Reduce
Shortage
Gap
Penalty
5 Existing
Landscapes,
including Public
Parks
Landscape watering with potable
water is prohibited
Up to
40%
Yes
109
City of Greenfield
2020 Water Shortage Contingency Plan
20 5 New landscaping
Irrigation
.

The installation of new landscapes
to be irrigated with potable water is
prohibited.

No landscape shall be installed
during declaration of
Conservation Stage 5
Up to
30%
Yes
5 Hotels, motels and
bed and breakfasts
Hotels, Motels, and B&Bs must
limit linen/towel exchange to once
every three (3) nights or for the
entire stay, whichever is shorter,
Up to
30%
Yes
5 Swimming pools,
hot tubs
Filling new and existing swimming
pools and/or draining and refilling
existing swimming pools is
prohibited. All pools and tubs shall
be covered when not in use to
reduce evaporation.

Contact Utilities Division staff if an
existing swimming pool must be
repaired and refilled during
Conservation Stage 5.

Up to
30%
Yes
5 Industrial and
Commercial
Reduction of water use by any
means is required . The City
Council may establish mandatory
use reduction targets, if needed.

Compliance with mandatory
demand reduction measures is
required for outdoor water uses
including landscape irrigation,
swimming pools, and vehicle
washing.

Up to
30%
Yes
5 Vehicle and
Equipment
Washing
The use of potable water for dust
control shall be reduced to the
greatest extent possible. The City
may establish mandatory
construction water budgets, if
needed.

Up to
30%
Yes
5 Water Rates Raise water rates to strongly
encourage water conservation in
households.
? Yes
110
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2020 Water Shortage Contingency Plan
21 Stage 6: Extreme Shortage (Mandatory Rationing)
During Stage 6, the water supply shortage is over 50 percent and a greater reduction in water usage is required for the City to meet the immediate needs of its customers. The City continues its public information and education programs and urges customers to achieve a 50 percent or greater mandatory water use reduction. Water rate hikes for higher water use will need to be employed during this time, to further promote strict water conservation measures City-wide.

A special City Council meeting may be called to determine if Mandatory Rationing is necessary to further reduce water used. All previous requirements of Stages 1, 2, 3, 4, and 5 remain in effect.

Additional requirements may include:

Enforcement procedures and penalties for water wasting continue as described in the Greenfield Water Conservation Ordinance Sections 13.09.040 and 13.09.060.

Stage Type of use Restrictions
Reduce
Shortage
Gap
Penalty,
Charge or
Other
Enforcement?
6 Other Non-essential use of water prohibited. Up to 40% Yes 6 Other
Per Capita Allotment by customer type.

Water rates structured to highly
encourage strict water conservation in
households.

Up to 40% Yes

5.4 Additional Mandatory Restrictions
Additional mandatory restrictions may be imposed by City Council.

5.5 Emergency Response Plan
The Water Code Section 10632(c) requires development of an Emergency Response Plan documenting actions to be undertaken by the water supplier to prepare for and implement during a catastrophic interruption of water supplies. The City is currently in the process of updating its Emergency Operations Plan (EOP), most recently updated in 2004, that provides a framework for the City to address a catastrophic supply interruption due to various hazards, including seismic, geological, wildfire, and flooding hazards. This plan is intended to define the actions required of the City before, during, and after an emergency. The City will develop an ERP, which includes appropriate personnel listings, resource inventories, locations for emergency operations centers, response procedures, and the steps necessary to resume normal operations. It also guides the City’s response to major emergencies and disasters.

The City maintains a preventative maintenance program for its distribution system. Auxiliary generators are available at each water facility site to minimize loss of these facilities during an earthquake or any 111
City of Greenfield
2020 Water Shortage Contingency Plan
22 disaster causing an electric power outage. Permanent generators are provided at all sites with water supply wells/pumps and booster pump stations.

5.6 Seismic Risk Assessment and Mitigation Plan
Seismic Risk was assessed in the City’s America’s Water Infrastructure Act Risk and Resilience Assessment (Wallace Group, 2021). The Risk and Resilience Assessment states the City is located within the Central Coast which is a relatively moderate to high seismically active area. The City is located within the Rinconada Fault Zone. Seismic hazards are dependent on the distance to the fault and the intensity and magnitude of the seismic event. Based on the City’s location, seismic activity is a major threat to the water system. While it is expected that the City will experience some seismic activity, the risk of catastrophic damage to the water system (including the City’s wells and storage tanks) is moderate to low. Therefore, seismic risk does appear to be a high consequence risk or high likelihood event.
112
City of Greenfield
2020 Water Shortage Contingency Plan
23 Section 6 – Communication Protocols
Water Code Section10632 (a)(5)
Communication protocols and procedures to inform customers, the public, interested parties, and local, regional, and state governments, regarding, at a minimum, and of the following:
(A) Any current or predicted shortages as determined by the annual water supply and demand assessment described pursuant to Section 10632.1.
(B) Any shortage response actions triggered or anticipated to be triggered by the annual water supply and demand assessment described pursuant to Section 10632.1. (C) Any other relevant communications.

When the City plans for short-term water use reduction as directed by the Water Shortage Contingency Plan or Annual Assessment, clear and effective communication will be critical to achieve the necessary demand reductions. Methods of public notification include Facebook, twitter, bill inserts, City website announcements, social media posts, and press releases or informational campaigns. These public notification methods would be implemented in the event of a Stage 2 Minor Water Shortage and would increase in frequency in the event of a Stage 3 and higher Water Shortage.

Section 7 – Compliance and Enforcement
Water Code Section10632 (a) (6)
For an urban retail water supplier, customer compliance, enforcement, appeal, and exemption procedures for triggered shortage response actions as determined pursuant to Section 10632.2.

In order to encourage cooperative efforts to achieve water conservation, it shall be the policy of the City to have verbal communication with the public, when an alleged violation is first noted. Such warning shall include an explanation of the violation.

Chapter 13.09.050 of the Municipal Code provides for a system for issuing warnings and to correct the violation. Subsequently, in accordance with Chapter 13.09.060, any violation that occurs or continues from one day to the next shall be deemed a separate violation, for each day during which such violation occurs or continues to occur. The fine for a first violation of this chapter shall be fifty dollars ($50.00).

The fine for a second violation and each subsequent violation of this chapter within a period of twelve (12) months, regardless of the specific section or subsection violated, shall be one hundred dollars ($100.00).
113
City of Greenfield
2020 Water Shortage Contingency Plan
24 Section 8 – Legal Authorities
Water Code Section 10632 (a) (7) (A)
(A) Description of the legal authorities that empower the urban water supplier to implement and enforce its shortage response actions specified in paragraph (4) that may include, but are not limited to, statutory authorities, ordinances, resolutions, and contract provisions. (B) A statement that an urban water supplier shall declare a water shortage emergency in accordance with Chapter 3 (commencing with Section 350) of Division 1. [see below] (C) A statement that an urban water supplier shall coordinate with any city or county within which it provides water supply services for the possible proclamation of a local emergency, as defined in Section 8558 of the Government Code. Water Code Section Division 1, Section 350 Declaration of water shortage emergency condition. The governing body of a distributor of a public water supply, whether publicly or privately owned and including a mutual water company, shall declare a water shortage emergency condition to prevail within the area served by such distributor whenever it finds and determines that the ordinary demands and requirements of water consumers cannot be satisfied without depleting the water supply of the distributor to the extent that there would be insufficient water for human consumption, sanitation, and fire protection.

The City’s legal authority to mandate water conservation is contained in Municipal Ordinance Chapter

13.09, “Mandatory Water Conservation Regulations:
• “The Public Works Director shall develop and implement any programs, plans, directives, and regulations necessary for such compliance, including, but not limited to, any water shortage contingency plan or other plan or program adopted by the city pursuant to any federal, state, or county agency or regulatory authority requirement.”
• Implementation of the Water Shortage Contingency Plan and its stages shall be determined by the Public Works Director. Shortage response actions that are implemented shall be enforced and violations imposed by the City staff. In accordance with Water Code Division 1, Section 350, the City shall declare a water shortage emergency when water supply conditions reach a supply reduction of 10 percent (Stage 1) or greater. The City does not provide water supply to any other city. The City could coordinate with Monterey County for the possible proclamation of a local water supply emergency per California Government Code, California Emergency Services Act, Article 2, Section 8558.
114
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2020 Water Shortage Contingency Plan
25 Section 9 – Financial Consequences of WSCP Activation Water Code Section10632 (a) (8)
A description of the financial consequences of, and responses for, drought conditions, including, but not limited to, all the following:

A. A description of potential revenue reductions and expense increases associated with activated shortage response actions described in paragraph (4).

B. A description of mitigation actions needed to address revenue reductions and expense increases associated with activated shortage response actions described in paragraph (4).

C. A description of the cost of compliance with Chapter 3.3 (commencing with Section 365) of Division 1. [retail urban suppliers only]
The City has established an accounting system for tracking expenses and revenue shortfalls associated with voluntary and mandatory water use reductions implemented through WSCP implementation actions. The City maintains reserve funds that can be used to offset expenditure impacts during times of emergency. Further, the City Manager (and City Council) could implement a Water Surcharge upon triggering of a WSCP declaration to recover unmitigated revenue shortfalls resulting from the costs of additional water shortage response measures and actions. The water surcharge would only be in effect during the declared water shortage condition. Any water related surcharges would be approved by the City Council, validating the need for the surcharges, and identifying appropriate costs to be covered through any approved surcharges to support WSCP implementation.

Section 10 - Monitoring and Reporting
Water Code Section10632 (a) (9)
For an urban retail water supplier, monitoring and reporting requirements and procedures that ensure appropriate data is collected, tracked, and analyzed for purposes of monitoring customer compliance and to meet state reporting requirements.

The City records daily water production and monthly metered usage throughout the year. Daily production figures are reported monthly to the State Water Resources Control Board (Water Board) Office of Research, Planning, and Performance ([email protected]) and in the Annual Report to the Drinking Water Program, which is submitted to the Water Board Division of Drinking Water (DDW) each year.

The City will track water production and meter data closely to determine the actual water savings made during each stage and use this information to calculate water savings. By monitoring the water savings, the City can adjust its response to the water shortage for each water user class and how this will affect the water shortages stages.
115
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26 Section 11 - WSCP Refinement Procedure
Water Code Section10632 (a) (10)
Reevaluation and improvement procedures for systematically monitoring and evaluating the functionality of the water shortage contingency plan in order to ensure shortage risk tolerance is adequate and appropriate water shortage mitigation strategies are implemented as needed Based on analysis of the data collected, the City may choose to modify or add consumption reduction methods to more effectively meet water level targets. The City’s WSCP can be refined and updated at any time, independent of when UWMPs are updated every five years.

Any updates to the WSCP will be approved by the City Council as needed to maintain an effective water shortage response plan for the community. Any WSCP updates will allow for stakeholder review and be publicly noticed before any City Council action is considered at a City Council meeting. The WSCP documents and any updated information will be available on the City’s website.

Section 12: Special Water Feature Distinction
Water Code Section10632 (b)
For purposes of developing the water shortage contingency plan pursuant to subdivision (a), an urban water supplier shall analyze and define water features that are artificially supplied with water, including ponds, lakes, waterfalls, and fountains, separately from swimming pools and spas, as defined in subdivision (a) of Section 115921 of the Health and Safety Code.

The City does not currently have any special water features of distinction that would be involved in a WSCP response effort.

Section 13 – Plan and Adoption, Submittal and Availability Water Code Section10632 (c)
The urban water supplier shall make available the water shortage contingency plan prepared pursuant to this article to its customers and any city or county within which it provides water supplies no later than 30 days after adoption of the water shortage contingency plan.

The WSCP adoption and submittal process, as well as the public availability, are the same as those for the City’s UWMP. However, the WSCP may be periodically amended independently from the City’s UWMP. Should an amendment to the WSCP be implemented, stakeholder and public notification methods consistent with the UWMP will be performed prior to adoption of the amended plan. 116
MEMORANDUM: March 18, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD APPROVING THE WAIVER OF

RENTAL FEES FOR DOOR TO HOPE

BACKGROUND
Door to Hope has provided services to the Greenfield community for over three years.

From working with groups such as First 5 Monterey County, the Binational Center for the Development of Oaxacan Indigenous Communities, the Monterey County Office of Education, Easter Seals, Central California, and the Monterey County Health Department, Door to Hope has enriched the quality of life for Greenfield for many years.

Providing programs focusing on child development such as playgroups, parenting classes, and home visits, Door to Hope has focused on families with children from zero to five years old.

Door to Hope is looking to continue to provide all current services at the community center at Patriot Park.

For the City to assist and retain the services provided, discussions were initiated that would allow the City of Greenfield to continue to cosponsor these programs in the future. As cosponsors, the City would raise its visibility related to these programs, ensure that the programs continue in Greenfield, and potentially could learn enough to provide similar services in the future, on its own.

The co-sponsorship takes the form of waving the rental fees for the rooms currently used for these programs. The monthly rent at this point is $500 per month, and the one-year agreement would waive a total of $6,000.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
117
In return for this waiver, the City would act as a co-presenter for these programs, have its seal on all printed material distributed within Greenfield, and reduce the likelihood that these programs would be cut in the future due to lack of grant funding.

BUDGET AND FINANCIAL IMPACT
The waving of these fees would result in a revenue reduction to the general fund of $6,000. To the extent that this revenue reduction causes the general fund to be in a deficit situation, either other revenues would need to be realized, or expenses would need to be reduced. This is a decision that can be made closer to the end of the fiscal year.

PROPOSED MOTION:

I MOVE TO APPROVE/DENY RESOLUTION #2022-20, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE WAIVER OF RENTAL FEES FOR DOOR TO HOPE.
118
RESOLUTION NO. 2022-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING THE WAIVER OF RENTAL FEES FOR DOOR TO HOPE
WHEREAS, Door to Hope has, for over 3 years provided services to the Greenfield community by working with groups such as First 5 Monterey County, the Binational Center for the Development of Oaxacan Indigenous Communities, the Monterey County Office of Education, Easter Seals Central California, and the Monterey County Health Department;and WHEREAS, Door to Hope has enriched the quality of life for Greenfield for many years; and
WHEREAS, Door to Hope provides programs focusing on child development such as playgroups, parenting classes, and home visits, Door to Hope has focused on families with children up to 5 years old.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Greenfield determines that in order for the City to retain services provided, the City Council wishes to cosponsor these programs in the future and approves the waiving of rental fees for Door to Hope for the next 12 months.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting duly held on March 22, 2022, by the following vote:

AYES, and in favor thereof,
Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Lance Walker, Mayor
Attest:
________________________
Ann F. Rathbun, City Clerk
119
Door To Hope/ City of Greenfield Partnership
120
F5/DTH Collaborative Services for Greenfield Residents
Jan 2021 – Dec 2021

1. Care Coordination - Comprehensive Case Management - 60 families

2. Developmental Screenings - 300 children

3. Depression Screenings

4. Parents As Teachers (Home Visiting) - 50 families (hybrid services)

5. Playgroups - 145 Parents/ 200 Children
a. 9 Triqui/Spanish playgroups
b. 8 English/Spanish playgroups
c. 4 zoom / 13 in-person
d. 9 groups offered at the Greenfield Community Center

6. Group Parenting Classes - 73 Parents

1. Read To Me Project
121
Demographics
10 Mixteco speaking families
served
80 Triqui speaking families served
We have trilingual staff offering
services in Triqui, Spanish, and
English
122
PAT Blue Ribbon Affiliation
123
Behavioral Health Integrated Program
The BHI Program will offer screening from a Behavioral Health Educator to understand the mothers substance abuse and mental health needs along with any child’s developmental concerns using various substance abuse, depression and children’s development screening tools.

Once screening is completed by a health educator if further support is warranted then a referral would be made to a Behavioral Health Specialist who could administer further screenings and provide case management support to help mothers access any services, supports or treatment that may be needed with no limits on enrollment time in the program.
90 Greenfield families served - screened for mental health and/or SUD concerns and case management 61 families connected to mental health services
Services provided in Triqui, Spanish, English
124
Circle of Security Program
Using the COSP™ model developed by the Circle of Security originators, our trained Facilitators work with parents and caregivers to help them to:
● Understand their child’s emotional world by learning to read emotional needs
● Support their child’s ability to successfully manage
emotions
● Enhance the development of their child's self esteem
● Honor the innate wisdom and desire for their child to be secure
8 sessions per class
2 COS zoom sessions offered in Triqui/Spanish to Greenfield families
15 Triqui speaking families attended
125
Additional Partnerships
126
MEMORANDUM: March 15, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
FROM: Paul Wood
City Manager
TITLE: APPOINTMENT OF NEW MEMBER TO THE PARKS AND

RECREATION COMMITTEE

BACKGROUND
On January 22, 2019 the City Council established the Parks & Recreation Committee, a 5 member board. At this time, the Committee has two vacancies. The City has advertised in the local paper and placed announcements on the City’s social media of the vacancies.

The City received one applications in response to the outreach and they are included with this staff report.

The City Council only needs to (1) determine if the applicant is qualified to serve and (2) vote on the appointment.

BUDGET AND FINANCIAL IMPACT
This item will not have any budget or financial impact.

PROPOSED MOTION

I MOVE THAT GLORIA URIBE BE APPOINTED TO THE GREENFIELD PARKS AND RECREATION COMMITTEE.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
127
128
129
MEMORANDUM: March 18, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
FROM: Paul Wood, CPA
City Manager
TITLE: DONATION TO THE 2022 GREENFIELD SOBER GRAD

COMMITTEE
BACKGROUND:

In the recent past, the City Council has appropriated funds to be donated for Sober Grad events at Greenfield High School.

The Sober Grad Committee presentation normally includes amount of funds that have been raised; the types of fundraisers that have been held to contribute to these funds; and the shortfall existing to hold this special event for the 2022 graduating class. The City Council granted Sober Grad $4,000 last year.

BUDGET AND FINANCIAL IMPACT:

The 2021-2022 operating budget includes a community promotion budget; which includes $3,750 as expected donation to the 2022 Greenfield Sober Grad.

POTENTIAL MOTION:

I MOVE TO APPROVE/DENY RESOLUTION #2022-21, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GREENFIELD APPROPRIATING A
DONATION TO THE 2022 GREENFIELD SOBER GRAD COMMITTEE
City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
130
RESOLUTION NO. 2022-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROPRIATING A DONATION TO THE 2022 GREENFIELD SOBER GRAD

COMMITTEE
WHEREAS, Sober Grad Night is a unique graduation celebration that is alcohol and drug fee; and
WHEREAS, the philosophy and ideals behind Sober Grad Night are based on providing an event that is safe, sober, and fun; and
WHEREAS, Sober Grad Night events are held at high schools all over the country to provide high school graduates with a safe and sober graduation celebration; and WHEREAS, Sober Grad Night develops a sense of community as everyone works to keep the graduates entertained and safe on one of the most potentially dangerous nights of their lives; and
WHEREAS, Sober Grad Night celebrations succeed because of the commitments of the parents, the school, local government, and the community; and WHEREAS, the 2022 Greenfield Sober Grad Committee has worked tirelessly to raise the necessary funds to provide a fun and memorable event for this year’s Greenfield High School graduates; and
WHEREAS, the 2022 Greenfield Sober Grad Committee is seeking additional donations for this year’s event.

NOW, THEREFORE, BE IT RESOLOVED, by the Mayor and City Council of the City of Greenfield that the amount of $_______ shall be appropriated from the General Fund to donate to the 2022 Greenfield Sober Grad Committee.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting duly held on the 22nd of March 2022, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________
Mayor of the City of Greenfield
_____________________________
City Clerk of the City of Greenfield
131
132
DATE: March 15, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
PREPARED BY: John Alves, Acting PW Director/Douglas Pike, City Engineer TITLE: A RESOLUTION TO AMEND PUBLIC WORKS CONSTRUCTION
CONTRACT WITH F. LODUCA CO., “THE GREENFIELD
SIDEWALKS AND ACCESSIBLE PARKING PROJECT” TO

CONSTRUCT ADDITIONAL OR MODIFIED IMPROVEMENTS

BY CHANGE ORDER AND AUTHORIZE THE CITY MANAGER

TO FINALIZE AND EXECUTE THESE CONTRACT CHANGE
ORDERS (CCO’S)

BACKGROUND AND ANALYSIS
On July 13, 2021, the City Council approved award of a contract with the Frank Loduca Company for “The Greenfield Sidewalks and Accessible Parking Project” in the contract amount of $626,842.20.

This project is completing pedestrian and accessible parking improvements on Oak and El Camino Real as well as safety improvements on Apple Avenue at Cesar Chavez School. The project will also provide concrete repairs to uplifted sidewalks in Special Assessment District 1 in the vicinity of Village Green Park.

The following additional work is proposed for Council Approval and authorization:

1. CCO#3 - This Contract Change Order provides for the following: Repair of concrete flatwork by removal of existing and placement of new concrete in various locations along ECR and Pinnacles Ave. There will be incidental work including root pruning, installation of root barrier, and potentially tree remove if required. The work area locations are depicted on attached proposal. Total quantities to be added are as follows:

On Pinnacles Avenue
1 Demolish Sidewalk @ $12 per square foot x 690 SF $ 8,280 2 Install Sidewalk @ $24 per square foot x 690 SF $16,560 3 Root Barrier Install @ $252 per square foot x 28LF $ 7,056 4 Tree removal @ $1,000 per tree (estimate worst case 4 each) $ 4,000 5 Tree replacement @ $415 per tree (estimate worst case 4 each) $ 1,660 City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
133
On ECR
1 Demolish Sidewalk @ $11.50 per square foot x 842 SF $ 9,683 2 Install Sidewalk @ $18.25 per square foot x 842 SF $ 15,367 3 Remove and Replace C&G @ $154 per LF x 99 LF $ 15,246 4 Tree Removal @ $1,000 per tree x 2 trees $ 2,000
Add 5% potential over run $ 3993
The proposal submittal is attached and the proposed cost increase is not to exceed $83,845. Contract time is expected to increase by whatever the procurement time may be.

The schedule impact is unknown at this time. Additional time needed for Construction is 15 days.

2. CCO#4 – This Contract Change Order provides for the addition of two Concrete Island accessibility ramps in the parking lanes on Oak Street at the Post Office. The proposal submittal is attached and the proposed cost increase is $30,800.00. Contract time is expected to increase by whatever the procurement time may be. The schedule impact related to installation is 5 additional workdays.

3. CCO#5 – This Contract Change Order has no net cost or schedule impact but adjusts scope of the project. This CCO provides for the change in replacement tree size from 24-inch box to 15 gallon. This change is to accommodate the small size of existing tree wells and to accommodate root barrier and staking. This change will support improved growth rate and provide for better health of the new trees. This item includes replacement of the existing tree grates with compacted decomposed Granite in the planted tree wells. This reflects the most recent Standard Detail used by the City. The proposal scope change submittal is attached and the proposed cost change is $0.00 due to offsetting costs.. Contract time will not change.

Additionally, this increase in scope includes added project management and inspection costs by our City Engineer (MNS Engineers, Inc.). The estimated increase in services is 15% of the value of construction. Assuming all change order work is approved, the increase to the authorized professional services would be $17,196.75 (114,645.00 x 0.15) This project contains elements funded by the following funding sources: SB1-(RMARA) Funds, Measure X Local Transportation Funds (LTF), and Gas Tax Funds. and Special District Streets and Storm Drain Maintenance District #1 and Lighting and Landscaping District #2 Funds (St.

Charles Place Subdivision).

FINANCIAL AND BUDGET IMPACT
The City’s initial approval was in the contract award amount of $626,842.20. On March 8, the Council approved CCOs 1 and 2 in the total amount of $92,053.35. The total of these CCOs 3, 4 & 5 is $114,645.00.

Additionally, if the CCO’s are approved, $17,196.75 will be authorized for additional project management and inspection for construction.

All costs of developing and constructing the Sidewalk and Accessible Parking Improvement Project will be from funds budgeted and allocated for this purpose from the programmed Regional 134
SB1-(RMARA) Funds, Measure X Local Transportation Funds (LTF), Gas Tax Funds, and Special District Maintenance Funds.

RECOMMENDATION
City Staff recommend the City Council authorize an amendment to the construction contract for F. Loduca Co. and authorize the City Manager to negotiate and execute the CCO’s for those services, and authorize the appropriate construction management and inspection fees.

PROPOSED MOTION
If the Council desires to approve the CCOs:

I MOVE TO ADOPT RESOLUTION #2022-22, A RESOLUTION TO AMEND PUBLIC WORKS CONSTRUCTION CONTRACT WITH F. LODUCA CO., “THE GREENFIELD SIDEWALKS AND ACCESSIBLE PARKING PROJECT” TO CONSTRUCT

ADDITIONAL OR MODIFIED IMPROVEMENTS BY CHANGE ORDER AND

AUTHORIZE THE CITY MANAGER TO FINALIZE AND EXECUTE CONTRACT CHANGE ORDERS (CCO’S) 3, 4 AND 5 IN THE TOTAL AMOUNT OF $114,645.00, AND

INCREASE PROJECT MANAGEMENT AND INSPECTION SUPPORT IN THE AMOUNT OF $17,196.75.
135

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2022-22

A RESOLUTION TO AMEND PUBLIC WORKS CONSTRUCTION
CONTRACT WITH F. LODUCA CO., “THE GREENFIELD SIDEWALKS
AND ACCESSIBLE PARKING PROJECT” TO CONSTRUCT

ADDITIONAL OR MODIFIED IMPROVEMENTS BY CHANGE ORDER

AND AUTHORIZE THE CITY MANAGER TO FINALIZE AND
EXECUTE THESE CONTRACT CHANGE ORDERS (CCO’S)
WHEREAS, the City of Greenfield has funds budgeted and allocated for from programmed Regional SB1-(RMARA) Funds, Measure X Local Transportation Funds (LTF), Gas Tax Funds, and Special District Streets and Storm Drain Maintenance District #1 and Lighting and Landscaping District #2 Funds (St. Charles Place Subdivision)., for sidewalk improvements within the City; and
WHEREAS, the City has entered into a contract with Frank Loduca Company for construction of “The Greenfield Sidewalks and Accessible Parking Project”; and WHEREAS, additional services via Contract Change Orders (CCOs) 1 and 2 were previously approved; and
WHEREAS, additional similar or related construction services are desired by the City to be accomplished by this contractor via Contract Change Order (CCO); and WHEREAS, the city has requested of said contractor, and received, a satisfactory cost proposal to provide these additional services in accordance with the provisions of their existing contract and within the City funds available to allocate or assign to this effort; and WHEREAS, City Staff recommends the City Council amend public works construction contract with f. Loduca co., “The Greenfield Sidewalks and Accessible Parking Project” to construct additional or modified improvements by change order and authorize the City Manager to finalize and execute these contract change orders (CCO’s) 3, 4 and 5; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. Contract Change Orders 3,4, and 5 be approved to the existing contract with F. Loduca Co., to provide additional improvements not-to-exceed $114,645.00. within the City’s currently approved budget;

2. The City Manager is authorized to negotiate the final terms and conditions of the CCO’s with F. Loduca Co.; and

3. The City Manager is authorized to execute said CCO’s on behalf of the City of Greenfield; and
136

4. Additionally, $17,196.75 is authorized for additional project management and inspection for construction for this additional improvements.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 22nd day of March, 2022, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_______________________________
Lance Walker, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
137

CITY OF GREENFIELD PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER
CCO NUMBER SUPPL. NUMBER CONTRACT NUMBER ROAD OR PROJECT DESCRIPTION FUNDING 0 3 0 Greenfield Sidewalk and
Accessible Parking Project
Measure X, Gas
Tax, SB - 1
TO: F. Loduca Co. CONTRACTOR
CHANGE REQUESTED BY: Contractor
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this Contract. NOTE: This change order is not effective until approved by the City.

CCO#3 Additional Concrete Repair (remove and replace) at various locations along ECR and Pinnacles Ave:

This Contract Change Order provides for the following: Repair of concrete flatwork by removal of existing and placement of new concrete in various locations along ECR and Pinnacles Ave. There will be incidental work including root pruning, installation of root barrier, and potentially tree remove if required. The work area locations are depicted on attached exhibits. Total quantities to be added are as follows:

On Pinnacles Avenue
1 Demolish Sidewalk @ $12 per square foot x 690 SF……….………$ 8,280 2 Install Sidewalk @ $24 per square foot x 690 SF…………….….…$16,560 3 Root Barrier Install @ $252 per square foot x 28LF………….…….$ 7,056 4 Tree removal @ $1,000 per tree (estimate worst case 4 each).…$ 4,000 5 Tree replacement @ $415 per tree (estimate worst case 4 each).$ 1,660 On ECR
1 Demolish Sidewalk @ $11.50 per square foot x 842 SF……………$ 9,683 2 Install Sidewalk @ $18.25 per square foot x 842 SF…………..…$ 15,367 3 Remove and Replace C&G @ $154 per LF x 99 LF…………..….…$ 15,246 4 Tree Removal @ $1,000 per tree x 2 trees……………………….….…$ 2,000 Add 5% potential overrun……………………………………………….…………$ 3993
The proposal submittal is attached and the proposed cost increase is not to exceed $83, 845 Contract time is expected to increase by whatever the procurement time may be. The schedule impact is unknown at this time. Additional time needed for Construction Only is 15 days.

ESTIMATED COST: Decrease : Increase :

By reason of this order the time of completion will be adjusted as follows: ________ days
SUBMITTED BY CONSTRUCTION MANAGER:

SIGNATURE PRINT
NAME Douglas Pike, City
Engineer
DATE
APPROVED BY CITY OF GREENFIELD:

SIGNATURE PRINT
NAME
DATE
We the undersigned contractor, have given careful consideration to the change proposed and agree, if this proposal is approved, that we will provide all equipment, furnish the materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. NOTE: If you, the contractor, do not sign acceptance of this order, your attention is directed to the requirements of the specification as to proceeding with the ordered work and filing a written protest within the time therein specified.

CONTRACTOR ACCEPTANCE BY:

SIGNATURE PRINT NAME & TITLE DATE
138
139
140
141
142
143
144
145

CITY OF GREENFIELD PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER
CCO NUMBER SUPPL. NUMBER CONTRACT NUMBER ROAD OR PROJECT DESCRIPTION FUNDING 0 4 0 Greenfield Sidewalk and
Accessible Parking Project
Measure X, Gas
Tax, SB - 1
TO: F. Loduca Co. CONTRACTOR
CHANGE REQUESTED BY: Contractor
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this Contract. NOTE: This change order is not effective until approved by the City.

CCO#4 Additional Concrete Island Accessibility Ramps on Oak St. at Post Office:

This Contract Change Order provides for the following: Addition of two Concrete Island accessibility ramps in the parking lanes on Oak Street at the Post Office. The work is depicted on attached documents.

The proposal submittal is attached and the proposed cost increase is $30,800.00.

Contract time is expected to increase by whatever the procurement time may be. The schedule impact is 5 additional work days.

ESTIMATED COST: Decrease : Increase :

By reason of this order the time of completion will be adjusted as follows: ________ days
SUBMITTED BY CONSTRUCTION MANAGER:

SIGNATURE PRINT
NAME Douglas Pike, City
Engineer
DATE
APPROVED BY CITY OF GREENFIELD:

SIGNATURE PRINT
NAME
DATE
We the undersigned contractor, have given careful consideration to the change proposed and agree, if this proposal is approved, that we will provide all equipment, furnish the materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. NOTE: If you, the contractor, do not sign acceptance of this order, your attention is directed to the requirements of the specification as to proceeding with the ordered work and filing a written protest within the time therein specified.

CONTRACTOR ACCEPTANCE BY:

SIGNATURE PRINT NAME & TITLE DATE
146
©
147
148

CITY OF GREENFIELD PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER
CCO NUMBER SUPPL. NUMBER CONTRACT NUMBER ROAD OR PROJECT DESCRIPTION FUNDING 05 0 Greenfield Sidewalk and
Accessible Parking Project
Measure X, Gas
Tax, SB - 1
TO: F. Loduca Co. CONTRACTOR
CHANGE REQUESTED BY: Contractor
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this Contract. NOTE: This change order is not effective until approved by the City.

CCO#5 Change in new tree size from 24-inch Box to 15 Gallon size:

This Contract Change Order provides for the following: Change in replacement tree size from 24-inch box to 15 gallon. This change is to accommodate small size of existing tree wells. This change wi ll support improved growth rate and provide for better health of the new trees. New trees will need to be staked and to accommodate this the top 2” of the tree well will be brought to match the sidewalk grade with decomposed granite.

This is proposed as a No Cost Change Order because of offsetting costs.

Contract time will not change.

ESTIMATED COST: Decrease : Increase :

By reason of this order the time of completion will be adjusted as follows: ________ days
SUBMITTED BY CONSTRUCTION MANAGER:

SIGNATURE PRINT
NAME Douglas Pike, City
Engineer
DATE
APPROVED BY CITY OF GREENFIELD:

SIGNATURE PRINT
NAME
DATE
We the undersigned contractor, have given careful consideration to the change proposed and agree, if this proposal is approved, that we will provide all equipment, furnish the materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. NOTE: If you, the contractor, do not sign acceptance of this order, your attention is directed to the requirements of the specification as to proceeding with the ordered work and filing a written protest within the time therein specified.

CONTRACTOR ACCEPTANCE BY:

SIGNATURE PRINT NAME & TITLE DATE
149
2 EACH-2" x 10' (MIN.)

LODGE POLE PINE TREE
STAKES. PEELER CORE
STAKES NOT ACCEPTABLE.

DO NOT PUT STAKE
THOUGH ROOTBALL (TYP.) \]f 2 REINFORCED RUBBER TIRE
V- TREE STRAPS (24"), TIED IN
]T A FIGURE 8 STYLE. NAILS
FLUSH TO STAKE SURFACE.

LOCA TE HIGHEST STRAP
BELOW LOWEST BRANCH.

I EQUAL SPACING BETWEEN

SIDEWALK AREA
15 GALLON TREE PER CITY 22" DIA.

STREET TREE SCHEDULE II
1/2" THICKNESS OF

DECOMPOSED GRANITE

SLOPED TOWARD TREE

AT TREE WELLS ---
RUBBER STRAPS (TYP.)
r.....

PLANTING AREA

AT PARKING STRIP A
L
CITY
TREE
<t

TREE WELL (WHERE

REQUIRED PER CITY

STANDARD PLAN
NO. 10)
-..l.- ....I-+-f---ROO T BALL A
NATIVE SOI~
, ~ROOT CONTROL
1/2" PEA GRAVEL

ENVELOPE

BARRIER

ROOT BALL

NATIVE SOIL

ROOT CONTROL BARRIER
1/2" PEA GRAVEL
ENVELOPE (4"
THICKNESS, MIN.)

COMPACTED TO PLAN VIEW

BOTTOM OF ROOT BALL

STAKING DETAIL

GENERAL NOTES

1. DRAWING NOT TO SCALE.

2. ALL STREET TREES SHALL BE 15 GALLON AND MEET

THE AMERICAN STANDARD FOR NURSERY, OR AS
DIRECTED BY THE CITY ENGINEER. TREE SHOULD STAND
UPRIGHT W/OUT STAKES.

3. ROOT CONTROL BARRIERS SHALL BE "SHAWTOWN" NO.

FI-15, THE "DEEP ROOT" NO. UB 24-2 (OR APPROVED
EQUAL BY THE CITY ENGINEER). THE ONE PIECE

BARRIER SHALL HAVE TAPERED SIDES AND BE
CONSTRUCTED OF .085" MINIMUM THICKNESS HIGH

IMPACT POLYPROPYLENE PLASTIC (HIPP) WITH ADDED
ULATRAVIOLET INHIBITORS.

4. THE LOWER 12" OF THE EXCAVATION SHALL BE
BACKFILLED AND COMPACTED WITH NATIVE SOIL. PRIOR

TO PLACING THE ROOT CONTROL BARRIER, BACKFILL
1/2" PEA GRAVEL ENVELOPE AROUND DEFLECTOR AFTER
TREE PLANTING.

5. NATIVE SOIL SHALL BE PLACED IN THE PLANTING HOLE

AND COMPACTED TO THE BOTTOM OF THE ROOT BALL
ELEVATION. PLANT TREE IN PLANTER, BACKFILL WITH
NATIVE SOIL, AND COMPACT.

6. AFTER PLANTING, TREE SHALL BE WATERED WITH 20
GALLONS OF WATER. REPEAT WATERING TWICE IN THE
NEXT 7 DAYS, AT 48 HOUR INTERVALS.

SEE NOTE
NO. 11
22" DIA.
-18"1 32" 18'P

SECTION A-A
1/2" THICKNESS OF

DECOMPOSED GRANITE

SLOPED TOWARD TREE

AT TREE WELL
1 /2" PEA GRAVEL

ENVELOPE
- ROOT BALL

NATIVE SOIL

COMPACTED

TO BOTTOM

OF ROOT BALL

7. CITY STREET TREE PLANTING SHALL INCLUDE TREE
PLANTING IN TREE WELLS OR WITHIN PARKING STRIPS.

8. UPON APPROVAL OF THE CITY ENGINEER, THE ROOT

CONTROL BARRIER MAYBE DELETED DUE TO SPECIAL

CIRCUMSTANCES WHICH MAKE THE ROOT CONTROL
BARRIER UNUSABLE OR UNNECESSARY.

9. PLANTING SPACING 40'-60'. SEE CITY STANDARD PLAN
NO. 10 FOR CLEARANCE STANDARDS.

10. *LOMBARDY POPLAR TREES ARE NOT PERMITTED IN THE
CITY OF SALINAS (PER CA. CODE OF REGULATIONS §
3597).
11 . INSTALL 4" IRRIGATION TUBE ON BOTH SIDES OF TREE
IN THE SLOPED DECOMPOSED GRANITE AREA. IRRIGATION

TUBE SHALL REACH A DEPTH EQUAL TO THE BOTTOM
OF TREE ROOT BALL.

DEVELOPMENT & ENGINEERING SERVICES DEPARTMENT

ENGINEERING SERVICES DIVISION CITY OF SALINAS
TITLE: STREET TREE PLANTING STANDARD PLAN
DESIGNED BY: DATE 10/21/2008 STAFF
STAFF
CADD BY:
~ 'I.( ~M / ,,-r-/~-d3 11
PROJECT MANAGER:

FRANK A. AGUAYO, P.E.

Copyright © 2008, City of Salinas, California J:lplCity of Salinas Standard Specs-Plans_2008 EditionIPlansIStd11(2008)Russell.dwg 150
DATE: March 1, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
PREPARED BY: Jim Langborg, Fire Chief
TITLE: AUTHORIZATION FOR THE FIRE DEPARTMENT TO

PARTICIPATE IN THE STATE OF CALIFORNIA MUTUAL
AID SYSTEM.

BACKGROUND AND ANALYSIS
The Greenfield Fire Department currently does not participate in the State of California Mutual Aid System by sending resources out of county for emergency response. The increasing fire danger occurring in our state has increased the need for additional fire agencies to participate in the statewide mutual system. Greenfield Fire Department (GFD) believes that participating in this system not only helps other communities, but it provides our personnel valuable experience that will improve their capabilities when serving our city.

Participating in this system will require personnel, fire apparatus, and equipment to leave our jurisdiction during fire season. Therefore, we believe that it is a policy level decision to determine if GFD should participate in this system. If approved, GFD will follow the attached policy which states we will only participate when we have adequate staffing, apparatus, and equipment available to protect our response area.

FINANCIAL AND BUDGET IMPACT
Participating in out of county fire response will require the city to pay all upfront expenses to include the wages of responding and backfill personnel. The city will be reimbursed for these expenses at a later date, but it can take several months before full reimbursement is received. The city will also be paid for the use of their apparatus which will be in addition to the reimbursements that will result in additional revenue.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
151

RECOMMENDATION
Approve the Fire Department to participate in the State of California Mutual System in compliance with the attached policy.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION #2022-23, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD AUTHORIZING THE GREENFIELD FIRE

DEPARTMENT TO PARTICIPATE IN THE STATE OF CALIFORNIA MUTUAL AID

SYSTEM IN ACCORDANCE WITH THE GREENFIELD FIRE DEPARTMENT OUT OF

COUNTY FIRE RESPONSE POLICY
152
RESOLUTION NO. 2022-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

AUTHORIZING THE GREENFIELD FIRE DEPARTMENT TO PARTICIPATE IN THE

STATE OF CALIFORNIA MUTUAL AID SYSTEM IN ACCORDANCE WITH THE

GREENFIELD FIRE DEPARTMENT OUT OF COUNTY FIRE RESPONSE POLICY WHEREAS, currently the Greenfield Fire Department does not participate in the State of California Mutual Aid System; however, with the increasing fire danger occurring in our State the need for additional fire agencies to participate in the Statewide Mutual System is needed; and
WHEREAS, the Greenfield Fire Department believes that participating in this System not only helps other communities but also provides our fire personnel valuable experience that will improve our capabilities when serving the City of Greenfield.

BE IT RESOLVED by the City Council of the City of Greenfield Authorizes the Greenfield Fire Department to participate in the State of California Mutual Aid System in Accordance with the Greenfield Fire Department Out of County Fire Response Policy, hereto, attached as Exhibit “A”.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 22nd day of March 2022 by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
____________________________
Lance Walker, Mayor
Attest:
__________________________
Ann F. Rathbun, City Clerk
153
Greenfield Fire Department
Out of Area Response
DRAFT Policy / Procedure
Purpose and Scope
The purpose of the Out of Area Response policy is to provide clear expectations to all Greenfield Fire Department (GFD) Firefighters and Officers as to when resources will be committed to an out of area mutual aid request to join a strike team or respond as a single resource. Concurrently, this policy shall serve as guide as to when GFD resources will not be sent out of area for mutual aid requests.

Policy
It is the policy of GFD to assist other agencies and communities in their time of need when adequate resources are available. Priority shall always be given to the protection of our jurisdiction and local area before sending resources out of area. GFD shall only send properly trained personnel that are equipped with all required equipment and apparatus.

Procedure
In County Strike Team Request:

A strike team request for an in-county incident will be accepted or denied by the Duty Chief (DC). Decisions to determine if GFD will or will not accept the request will depend on available resources and other interdepartmental factors that could affect our ability to safely serve our jurisdiction. Typically, Type-3 (regional) incidents are mitigated, and resources are no longer needed within the first operational period, or they expand into a larger incident such as a Type-2 (State Incident) or Type-1 (Federal Incident).

In County Strike Team Request Becomes a State or Federal Incident and/or Exceeds One Operational Period:

Crews assigned to an in-county strike team that are notified the incident will exceed one operational period and/or has expanded into a State or Federal Incident shall notify the Duty Chief (DC) as soon as safely possible to determine if GFD’s participation will exceed one operational period. The Duty Chief with the consultation of the Fire Chief will decide if GFD will commit to the incident.

Out of County Strike Team Requests:

GFD will only participate in out of county strike team requests as part of a Planned Need request. All requests for out of county crew replacement will be directed to the DC. The DC will determine if adequate staffing is available to send personnel out of county for up to two weeks. Consideration should be given to the following:
a. Current number of unfilled full-time positions
b. Current number of personnel on light duty or sick leave c. Current number of full-time personnel on vacation
d. Current number and type of in-service apparatus
EXHIBIT "A"
154
e. The minimum staffing requirements stated in the current IAFF 4856 MOU f. Minimum staffing levels required by the Monterey County Fire Chiefs Association Out-of-County Strike Team Response Plan. Which requires a minimum staffing of 3 personnel for all engine types.

Once it has been established that adequate staffing, equipment, and apparatus are available, the DC will contact the Fire Chief for final approval.

After receiving approval from the Fire Chief, the DC will contact the Monterey County Operational Area Fire and Rescue Coordinator to commit resources and obtain the contact information of the Strike Team Leader, the meeting location, and time the time resources are required to be at the meeting location.

The Fire Chief or DC at the Fire Chief’s direction will notify the City Manager that a crew is responding out of county.

Single Resource Out of County Requests:

GFD may participate in out of county single resource requests as part of an Immediate Need and a Planned Need request. All requests for out of county single resource request will be directed to the DC who will determine if adequate staffing is available to send personnel out of county for up to two weeks. Consideration should be given to the following:
g. Current number of unfilled full-time positions
h. Current number of personnel on light duty or sick leave i. Current number of full-time personnel on vacation
j. The availability of need apparatus and equipment
k. The minimum staffing requirements stated in the current IAFF 4856 MOU. l. Minimum staffing levels required by the Monterey County Fire Chiefs Association Out-of-County Strike Team Response Plan. Which requires a minimum staffing of 3 personnel for all engine types.
m. A combination of any and all of the considerations above.

Once it has been established that adequate staffing, equipment, and apparatus are available, the DC will contact the Fire Chief for final approval.

After receiving approval from the Fire Chief, the DC will contact the Monterey County Operational Area Fire and Rescue Coordinator to commit the resource and obtain the information needed to respond to the incident.

The Fire Chief or DC at the Fire Chief’s direction will notify the City Manager that a single resource is responding out of county.
155
DATE: March 14, 2022
AGENDA DATE: March 22, 2022
TO: Mayor and City Council
PREPARED BY: Rob Mullane, AICP, Consulting Planner
Paul Mugan, Community Development Director
TITLE: RESOLUTION AWARDING A PROFESSIONAL SERVICES

CONTRACT TO EMC PLANNING GROUP FOR
ENVIRONMENTAL REVIEW SERVICES FOR THE 296 APPLE

SUBDIVISION

BACKGROUND AND ANALYSIS
The City’s Community Development Department has received a development application from Peoples’ Self-Help Housing for the 296 Apple project, a 37-lot subdivision for 36 new singlefamily homes. The project application includes a Tentative Tract Map and a Planned Development to facilitate the small-lot subdivision. The project is located at the northeast corner of Apple and Third Street (296 Apple Avenue).

The project was deemed complete in November 2021, and the project requires environmental review under the California Environmental Quality Act (CEQA). A Mitigated Negative Declaration (MND) is anticipated to be the requisite environment review. A Request for Proposals (RFP) for the preparation of the MND was release on January 21, 2022, and two proposals from environmental consulting firms were received. The two responding firms were EMC Planning Group and Kimley-Horn.

City staff, after reviewing and ranking the proposals, are recommending that the City Council award a professional services contract to EMC Planning Group, Inc. (EMC). EMC’s proposal was responsive to the requested work scope and sets forth an efficient approach. EMC’s Project Manager, Teri Wissler Adam, is an accomplished CEQA practitioner with experience on prior planning and environmental review projects in Greenfield and the surrounding area. EMC completed the EIR for the Walnut Avenue Specific Plan, the Initial Study for the Expansion of City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
156
Patriot Park, and the Programmatic MND for various cannabis operations in the City, as well as the Project MNDs for the 900 Cherry and 1071 Cherry Cannabis Operations.

The estimated cost for the preparation of the 296 Apple Avenue MND, and all associated tasks is $48,794.74. The associated tasks include compliance with AB 52 tribal consultation requirements, preparation of required notices, drafting the required Mitigation Monitoring and Reporting Program. City staff are recommending a 15% contingency to be included in the awarded contract, which would only be tapped should unforeseen additional scope tasks be identified over the course of the environmental review. Hence, the recommended contract amount would be a not-to-exceed amount of $56,113.95. As discussed below, the applicant would be responsible for 100% of the contract amount, including any approved contingencies.

FINANCIAL AND BUDGET IMPACT
As noted above, the cost estimate for the preparation of the MND and associated tasks is $48,794.74. The 15% contingency is recommended, which would result in a not-to-exceed contract amount of $56,113.95. In addition, pursuant to the City’s adopted fee schedule, the City collects an administrative fee of $5,039.00 for contract administration-related costs. All of these costs are the responsibility of the project applicant. The applicant would need to agree in writing to fund the full costs of the environmental review and submit to the City a 60% deposit towards the estimated cost (excluding the contingency) prior to the City issuing the authorization to proceed. The project applicant has provided a written agreement to fund the cost of the MND preparation. There will be no cost to the City’s general fund.

RECOMMENDATION
The City Manager and Community Development Director recommend that the City Council award a professional services contract for environmental review services for the 296 Apple Single-Family Residential Project to EMC Planning Group for a not-to-exceed contract amount of $56,113.95, which includes a 15% contingency for unforeseen additional scope items. It is recommended that the City Council authorize the City Manager to execute this contract and negotiate any final contract refinements or revisions.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2022-24, A RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT IN THE AMOUNT OF $56,113.95 (INCLUDING THE 15% CONTINGENCY) TO EMC PLANNING GROUP, INC. FOR ENVIRONMENTAL REVIEW SERVICES FOR THE 296 APPLE SINGLE-FAMILY

RESIDENTIAL PROJECT AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT.
157

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2022-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD AWARDING A PROFESSIONAL SERVICES CONTRACT
IN THE AMOUNT OF $56,113.95 TO EMC PLANNING GROUP, INC.

FOR ENVIRONMENTAL REVIEW SERVICES FOR THE 296 APPLE

SINGLE-FAMILY RESIDENTIAL PROJECT AND AUTHORIZING THE

CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT
WHEREAS, the City of Greenfield received a development application from Peoples’ Self-Help Housing for the 296 Apple Single-Family Residential Project, a 37-lot subdivision for 36 new single-family homes at the northeast corner of Apple Avenue and Third Street (296 Apple Avenue); and
WHEREAS, the project, as a discretionary planning project requires environmental review pursuant to the California Environmental Quality Act (CEQA); and WHEREAS, on January 21, 2022, the City released a Request for Proposals (RFP) for the appropriate environmental review under CEQA, and received two proposals in response to the RFP, and
WHEREAS, the proposals were reviewed by City staff; and WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services contract to EMC Planning Group (EMC), for required environmental review services for the 296 Apple Single-Family Residential Project, in the amount of $56,113.95, which includes a 15% contingency; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract for a not-to-exceed amount of $56,113.95 (including a 15% contingency) be awarded to EMC Planning Group, Inc. to provide environmental review services for the 296 Apple Single-Family Residential Project;

2. That the City Manager is authorized to negotiate the final terms and conditions of and execute the professional services contract with EMC on behalf of the City of Greenfield; and

3. That the City Manager is authorized to approve contingency release request change orders in an aggregate amount not to exceed the 15% authorized contingency amount. 158
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 22nd day of March 2022, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_______________________________
Lance Walker, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
159
1 CITY OF GREENFIELD
AGREEMENT WITH EMC PLANNING GROUP, INC.

FOR ENVIRONMENTAL REVIEW SERVICES OVER $25,000
THIS AGREEMENT, is made and effective as of March 22, 2022, between the CITY OF GREENFIELD, a general law City and Municipal Corporation of the State of California ("City") and EMC PLANNING GROUP, INC. ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM. This Agreement shall commence on April 1, 2022, and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 31, 2023, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES. Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE. Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant represents to the City that it has the qualifications necessary to perform the tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. PAYMENT.
a. The City agrees to pay Consultant, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Forty-eight thousand seven hundred ninety-four dollars and 74 cents ($48,794.74) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed a cumulative contract total amount of $56,113.94 which allows for a 15% contingency for unforeseen additional scope tasks. Any additional work in excess of this amount shall be approved by the City Council.
c. Consultant shall submit invoices for work performed on the milestone basis as set forth in Exhibit B. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice 160
2 to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice of termination. City shall not be obligated to explain its reasons for termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 3.

6. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall constitute default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his or her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities 161
3 related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, officials, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the negligence of the City.

9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

Consultant agrees to provide insurance in accordance with the requirements set forth in Exhibit C. If consultant uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so.

10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 162
4 11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

12. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice:

To City: City of Greenfield
599 El Camino Real
Greenfield, California 93927
Attention: Paul Wood, City Manager
To Consultant: EMC Planning Group, Inc.
301 Lighthouse Avenue, Suite C
Monterey, CA 93440
Attention: Teri Wissler Adam, Principal in Charge and
Project Manager

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this 163
5 Agreement, only EMC shall perform the services described in this Agreement. EMC may use assistants, under their direct supervision, to perform some of the services under this Agreement.

Consultant shall provide City fourteen (14) days’ notice prior to the departure of key assigned staff from Consultant’s employ. Should such staff leave Consultant’s employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.

17. LITIGATION. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Greenfield. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.

18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Date Paul Wood Date
Title: City Manager
164
6 Attest:
____________________________________ _________________________________ By: Date Ann Rathbun Date
Title: City Clerk
[Two signatures of corporate officers required] Approved as to Form:
_________________________________
Travis Cochran Date
City Attorney
165
Section 2 Scope of Work 2-1 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022

2.0 Scope of Work
The initial study will evaluate the environmental impacts associated with development of the proposed project. The proposed tasks are presented below.

Task 1 Management/Consultation/Meetings
This task includes coordinating staff, general management and administration, providing CEQA consultation for client, and managing subconsultants. This includes organizing and facilitating a kick-off meeting and monthly project status meetings (telephone or Zoom).

Task 2 Research and Tribal Consultation
Research
This task includes a thorough review of the application materials and review of the following plans and documents, as applicable to the proposed project:
 Greenfield General Plan 2005-2025;
 Greenfield General Plan 2005-2025 EIR;
 City Of Greenfield Potable Water Distribution System Master Plan Update, May 2021;  Greenfield 2020 Water Storage Contingency Plan, August 2021;  Greenfield Current Urban Water Management Plan;
 Salinas Valley: Forebay Aquifer Subbasin Groundwater Sustainability Plan;  Environmental Documents Prepared for Projects in the Vicinity;  Other Environmental Documents Prepared for Projects in Greenfield; and  City of Greenfield Municipal Code.

Tribal Consultation
This task includes preparation of the AB52 offer of tribal consultation to Tribes that have requested to be on the City’s notification list. Consultant has budget to attend two (2) hours of meetings (telephone or Zoom).

Exhibit A
166
Section 2 Scope of Work 2-2 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022 Task 3 Peer Review Applicant’s Technical Reports
This task consists of peer reviewing the applicant’s traffic and circulation study, biological resource assessment, and cultural resources inventory survey.

Traffic and Circulation Study Peer Review
Hexagon Transportation Consultants will conduct a peer review of the applicant’s traffic and circulation study. The scope of work includes one round of review, which assumes the report is generally adequate. Additional rounds of review would require an amendment to the contract. The detailed scope of work is included as Attachment C of this proposal.

Biological Resource Assessment Peer Review
Biologists with EMC Planning Group will conduct a peer review of the applicant’s biological resource assessment and prepare a letter to City staff with the conclusions. This scope of work assumes just one round of review.

Cultural Resources Inventory Survey Peer Review
Kaitlin Ruppert, Registered Professional Archaeologist, with EMC Planning Group will conduct a peer review of the applicant’s cultural resources inventory and prepare a letter to City staff with her conclusions. This scope of work assumes just one round of review.

Task 4 Air Quality, Greenhouse Gas Emissions, and Energy Evaluation
Air Quality Analysis
The Monterey Bay Air Resources District (air district) provides direction for air quality analysis. Our preliminary review indicates that the proposed project would not result in significant air quality impacts, and quantification of operational and construction emissions volumes would not be required. However, the proposed project would increase criteria air pollutant emissions during construction and operations for which the air basin is in nonattainment. The air quality section of an initial study would be prepared and the impacts of the project’s criteria air pollutant emissions would be qualitatively analyzed. The following scope of work is consistent with the air district’s available direction for air quality analysis.
 Conduct a consistency analysis to determine if the proposed project is consistent with the applicable air quality management plan;
 Briefly describe the physical and climatological characteristics of the air basin, existing air pollutant conditions, and health effects of air pollutants; 167
Section 2 Scope of Work 2-3 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022  Review current air district documents, policies, and regulatory requirements applicable to the proposed project;
 Compare the proposed size metrics of the project with the air district’s land use screening thresholds to verify if the proposed project would not result in significant impacts from criteria air pollutant emissions;
 Identify project sources of hazardous air pollutants or odors and health risks associated with them, as well as any existing or planned nearby sensitive receptors that could be affected; and  If necessary, mitigation measures that represent “Best Management Practices” to control construction dust or particulate matter emissions, including equipment exhaust emissions, would be identified.

Greenhouse Gas Emissions Analysis
Construction and operation of the proposed project would result in greenhouse gas (GHG) emissions. The significance of GHG emissions will be evaluated based on a methodology which examines mobile source emissions separately from the balance of GHG emissions sources. This methodology looks first at mobile source emissions in the context of vehicle miles travelled generated by the project. GHG emissions from other project sources (e.g., electricity, area sources, water, wastewater) we be qualitatively compared to values derived by modifying past quantified thresholds of significance from two adjacent air districts.

The following tasks will be completed:
 Briefly summarize the existing climate change setting;  Briefly summarize applicable existing climate change policy and regulatory setting;  Present any applicant-proposed measures that reduce energy demand, if any;  Reference the VMT analysis and impact conclusion included in the Transportation section of the initial study as a basis to determine less-than-significant GHG impacts from mobile sources;
 Run the California Emissions Estimator Model to calculate non-mobile source GHG emissions; and
 Qualitatively compare non-mobile source GHG emissions to prior thresholds developed by adjacent air districts.

Energy Analysis
The proposed project will require energy for construction and operations. The three primary sources of energy consumption will be fuel use in vehicles traveling to and from the project site, on-site use of natural gas, and on-site use of electricity in buildings and for other ancillary uses such as lighting.

Energy demand will be quantified for natural gas and electricity, and qualitatively evaluated for transportation fuel.
168
Section 2 Scope of Work 2-4 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022 The following tasks will be completed:
 Describe primary sources of energy consumption from the proposed project;  Present the CEQA Guidelines thresholds of significance;  Present any applicant-proposed measures that reduce energy demand, if any;  Identify energy impacts; and
 Present mitigation measures, if necessary.

Task 5 Environmental Noise Assessment
WJV Acoustics will conduct an environmental noise assessment for the proposed project. The scope of work is included in Attachment D.

Task 6 Administrative Draft Initial Study and Mitigated Negative Declaration
Prepare the administrative draft initial study/MND and provide five (5) paper copies and electronic versions in both Word format and PDF to the City for review and comment. Hard copies will be delivered to City Hall, and electronic copies will be provided via DropBox. Hardcopies will be in color and bound, with plan sheets and similar figures included as 11” x 17” fold out pages where appropriate.

In addition to the environmental issues addressed above in previous tasks, the initial study will focus on utilities/service systems, hydrology and water quality, and public services.

As required by CEQA, cumulative impacts will be evaluated. The cumulative analysis will focus on the conclusions in the General Plan EIR, unless the City desires a different methodology.

Task 7 Public Review Initial Study and Mitigated Negative Declaration
Revise the administrative draft initial study/MND based upon City staff comments and prepare the public review initial study and mitigated negative declaration. Provide sixteen (16) paper copies and electronic versions in both Word format and PDF for distribution by the City. Hard copies will be delivered to City Hall, and electronic copies will be provided via DropBox. Hardcopies will be in color and bound, with plan sheets and similar figures included as 11” x 17” fold out pages where appropriate. PDF submittals will be in a format and file size for ready posting on this City’s website.

City staff will upload the files to the website.

EMC Planning Group can upload the public review documents to the State Clearinghouse, if desired by the City.
169
Section 2 Scope of Work 2-5 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022 Task 8 Public Notices
Prepare a draft notice of intent, draft notice of completion, and draft OPR summary form for review and comment by City staff.

Prepare final notices and provide to City staff for posting and distribution.

Task 9 Response to Comments/Final Mitigated Negative
Declaration/Mitigation Monitoring and Reporting
Program
Prepare a draft response to comments and final mitigated negative declaration, if necessary, for review and approval by the City. One electronic proof copy will be provided. Upon receipt of the City’s comments, our firm will prepare the final response to comments for incorporation into the staff report and use by the decision-makers.

A draft and a final mitigation monitoring and reporting program will be prepared.

Task 10 Public Hearings and Notice of Determination
Project manager will attend two public hearings to answer questions on the mitigated negative declaration and CEQA process. The budget assumes the meetings will be attended virtually.

Prepare notice of determination for City staff to file with the County Clerk and State Clearinghouse. 170
Section 2 Scope of Work 2-6 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022 This side intentionally left blank.
171
Section 3 Budget 3-1 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022

3.0 Budget
A not-to-exceed budget is presented on the following page. 172
Task
Staff Senior Principal Principal Associate Planner Reg. Prof. Archaeologist Principal Biologist Associate Biologist Graphics Production Manager Admin./ Production Billing Rate (Per Hour) $250.00 $225.00 $150.00 $125.00 $190.00 $130.00 $95.00 $125.00 $115.001. Management/Consultation/Meetings 8.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 4.0 14.0 $2,760.00

2. Research and Tribal Consultation 1.0 0.0 8.0 2.0 0.0 0.0 0.0 0.0 0.0 11.0 $1,700.003. Peer Review Applicant's Technical Reports 0.0 0.0 0.0 4.0 1.0 4.0 0.0 0.0 0.0 9.0 $1,210.00

4. AQ, GHG, Energy Evaluation 7.0 10.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 17.0 $4,000.005. Environmental Noise Assessment 1.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $400.00

6. Admin Draft IS/MND 8.0 0.0 60.0 4.0 2.0 12.0 12.0 4.0 1.0 103.0 $15,195.007. Public Review IS/MND 2.0 0.0 8.0 0.0 0.0 1.0 1.0 4.0 0.0 16.0 $2,425.008. Public Notices 0.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 $600.00

9. Response to Comments/Final MND/MMRP 6.0 0.0 16.0 0.0 0.0 0.0 0.0 0.0 0.0 22.0 $3,900.00

10. Public Hearings and NOD 8.0 0.0 10.0 0.0 0.0 0.0 0.0 0.0 0.0 18.0 $3,500.00 Subtotal (Hours) 41.0 10.0 109.0 10.0 3.0 17.0 13.0 8.0 5.0 Total Hours Total Cost Subtotal (Cost) $10,250.00 $2,250.00 $16,350.00 $1,250.00 $570.00 $2,210.00 $1,235.00 $1,000.00 $575.00 216.0 $35,690.00 Additional Costs
Production CostsTravel CostsPostal/DeliverablesMiscellaneousAdministrative Overhead 10%Total Subconsultant Fees
Hexagon Transportation ConsultantsWJV AcousticsSubconsultant Overhead 10%Total Total Costs
NOTE: This proposal is valid for 90 days
296 Apple Avenue Subdivision IS/MND Budget
EMC Planning Group Inc.

Total Cost Total Hours
$100.00
$1,169.74
$106.34$733.40$130.00$100.00
$6,500.00$4,350.00
$48,794.74
$1,085.00
$11,935.00
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Section 4 Schedule 4-1 EMC Planning Group
296 Apple Avenue Subdivision IS/MND Proposal February 17, 2022

4.0 Schedule
A preliminary schedule is provided below. A more detailed schedule with specific dates will be provided approximately one-week after the kick-off meeting.

Task Number Of Weeks
Research & Development, Peer Review & Technical Analysis 4 Administrative Draft Initial Study/MND 4
City Staff Review 1
Public Review Initial Study/MND/Noticing/Distribution 2 30-day Public Review Period 4
Response to Comments and Mitigation Monitoring and Reporting Program 2 Total 17
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PAYMENT SCHEDULE
The estimated costs for the Mitigated Negative Declaration (MND) are $48,794.74 due in three milestone installments.

The first invoice will be billed for 20% of the project budget, or $9,758.94, one month following the authorization to proceed.

The second invoice will be billed for 40% of the project budget, or $19,517.90, upon delivery to the City of the administrative draft MND.

The third and final invoice will be billed for the remaining 40% of the project budget, or $19,517.90, following the Planning Commission adoption hearing on the MND.

Any contingency releases, if requested by Consultant and approved by the City Manager, shall be included as a separate line item with the pertinent milestone billing invoice. 157

EXHIBIT B
175

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff.

Total limits shall be no less than $1,000,000.00 per occurrence for all coverages and $1,000,000.00 general aggregate. City and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10, or equivalent form, as determined by Risk Management staff (in no event will City accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured.

Umbrella Liability Insurance (if necessary to meet limits requirements) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a “drop down” provision providing primary coverage above a maximum $25,000.00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.

There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Business Auto/Umbrella Liability Insurance. Primary coverage shall be at least as broad as ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto). Limits shall be no less than $1,000,000.00 per accident. Starting and ending dates shall be concurrent. If Consultant owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

Workers' Compensation/Employer's Liability shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than $1,000,000 per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respect to the City, its employees or agents.

Professional Liability Insurance. Coverage shall be written on a policy form that provides professional liability insurance, errors and omissions or equivalent coverage appropriate to the Consultant's occupation or service. The policy limit shall be no less than $1,000,000.00 per claim and in the aggregate.

Consultant and City further agree as follows:

1. This Exhibit supersedes all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 1 EXHIBIT C
176

2. Nothing contained in this Exhibit is to be construed as affecting or altering the legal status of the parties to this Agreement. The insurance requirements set forth in this Exhibit are intended to be separate and distinct from any other provision in this Agreement and shall be interpreted as such.

3. All insurance coverage and limits provided pursuant to this agreement shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. Requirements of specific coverage features or limits contained in this Exhibit are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

5. For purposes of insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards, performance of this Agreement.

6. All general or auto liability insurance coverage provided pursuant to this Agreement, or any other agreements pertaining to the performance of this Agreement shall not prohibit Consultant, and Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

7. Unless otherwise approved by City, Consultant's insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best's” Insurance Guide rating of “A:VII+.” Self-insurance will not be considered to comply with these insurance specifications.

8. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant.

9. Consultant agrees to provide evidence of the insurance required herein, satisfactory to City, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability and umbrella liability policies (if any) using ISO form CG 20 10 or equivalent form, as determined by Risk Management staff. Consultant shall also provide a waiver of subrogation endorsement to Consultant's workers' compensation policy applicable to the City. Certificate(s) are to reflect that the insurer will provide 30 days notice of any cancellation of coverage and all policies must be endorsed accordingly. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation and to delete the word "endeavor" with regard to any notice provisions. Consultant agrees to provide complete copies of policies to City upon request.

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at 2177
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

11. Consultant's insurance presented in compliance with these specifications shall not include self-insured retentions or deductibles unless declared to the City and approved by the City Manager. The City may require evidence of financial security if deductibles or self-insured are part of the Consultant's liability program.

12. Any actual or alleged failure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Agreement or to inform Consultant of noncompliance with any insurance requirements in no way waives any right or remedy of City or any additional insured, in this or any other regard.

13. Consultant agrees to require all subconsultants or other parties hired for this project to provide general liability insurance naming as additional insureds all parties to this Agreement. Consultant agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here. Consultant agrees to require that no contract used by any subconsultant or contracts Consultant enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this agreement. Consultant agrees that upon request all agreements with subconsultants or others with whom Consultant contracts with on behalf of City, will be submitted to City for review. Failure of City to request copies of such agreement will not impose any liability on City, or its employees.

14. If Consultant is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its Managers, Affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

15. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant that includes City as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
3178
City Council Memorandum
599 El Camino Real, Greenfield CA 93927 • 831-674-5591 • www.ci.greenfield.ca.us DATE: March 15, 2022
AGENDA DATE: March 22, 2022
TO: City Council
PREPARED BY: Paul Mugan, Community Development Director Liz Gagliardi, Consulting Planner
TITLE: Direction on Potential Updates to Chapter 5.08 – Solicitors, Peddlers, Transient Vendor

BACKGROUND
Enforcement of the city’s regulations pertaining to food trucks and transient vendor operations has been an ongoing concern of the Planning Commission during the last year. Chapter 5.08 of the Greenfield Municipal Code – “Solicitor-Peddlers-Transient Vendors” establishes the regulations for food trucks and transient vendors. The operating restrictions established in Chapter 5.08 include prohibitions on selling food from vehicles within 300 feet of any of the following: El Camino Real, another permitted food vendor or business, a school or designated school crossing, or a designated “special event.” Vendors also are prohibited from selling in any part of the city 30 minutes before sunrise or 30 minutes after sunset; and may not sell any merchandise other than food, food items, or beverages from any vehicle. In addition, all food truck operators and transient vendors in the city must have a Vendor Permit, a valid city of Greenfield Business License, and a city-issued Vendor Identification Card, in addition to a valid Monterey County Health Permit.

DISCUSSION
The Planning Commission voiced concern in recent meetings that food truck vendors may be in violation of the provisions of Chapter 5.08 and questioned regarding Code Enforcement procedures for non-compliance. In response, Community Development Department Staff and the Chief of Police reviewed with Code Enforcement Officers the provisions of Chapter 5.08, and reviewed vendor applications registered with the city. The Police Department maintains records of vendor permit applications and issued permits to ensure that vendors are current with all required permits, and that vendors renew permits annually. These records indicate all registered vendors in the city are current with their permit requirements. Additionally, Code Enforcement Officers have performed compliance checks with vendors in the field to confirm maintenance of all required permits and remind vendors of operating restrictions. Over the last few months, Community Development and Police Department staff developed a new Food Truck Operational 179
Guide for vendors. This operational guide, which has been published in both English and Spanish, includes information on the permitting process, operating restrictions, and penalties for non-compliance.

During recent compliance checks with vendors, Code Enforcement Officers distributed the Food Truck Operational Guide to enhance compliance with the City’s regulations. The operational guide has been well received by active vendors. Code Enforcement Officers note no issues with missing or expired permits or other compliance issues with current vendors. The food truck vendors appear to be in compliance with all provisions of Chapter 5.08.

At the March 1, 2022, Planning Commission Meeting, a staff update was provided to the Commission regarding food truck and transient vendor code compliance. The update included information on recent outreach to the food vendors and the apparent compliance of active food truck operators within the city. The Commission was appreciative of the development of the operation guide and these outreach efforts; however, the Commission remains concerned about how food truck vendors may impact fixed-location businesses and restaurants.

The Commission recommended that the city revise the current regulations. In particular, the Commission recommends that the 300-foot separation requirement from El Camino Real and from other food vendors or businesses be increased to 500 feet. Since an Ordinance Amendment would be required to implement any changes to the food truck and transient vendors regulations, staff is looking for guidance from the City Council on whether to initiate revisions to Chapter

5.08, and if so, input on what types of changes should be included in a draft Ordinance Amendment. At the March 22nd City Council discussion item, staff will present an analysis of how the various separation distances would affect the areas that would allow food trucks, as well as other alternatives that the city may take with respect to the existing regulations.

RECOMMENDATION
Based on the input from the Planning Commission regarding revisions to Chapter 5.08, staff recommends that the City Council discuss this item and provide guidance to staff as to whether an Ordinance to amend the provisions of Chapter 5.08 “Solicitors – Peddlers – Transient Vendors” should be drafted for a first reading by the Council.

ATTACHMENTS

1. Food Truck Operational Guide (English)
a. Chapter 5.08 (p. 23 of guide)

2. Food Truck Operational Guide (Spanish)
180
Ch. 5.08 Solicitors – Peddlers – Transient Vendors
Existing Regulations and
Potential Ordinance Amendment
181
Existing Permit Requirements
Vending Permit
Vendor Identification Card
Business License
Monterey County Health
Permit
Permit Display
 Vendor Permits and Monterey County Health Permits must always be clearly displayed and visible when conducting business from a food truck, catering vehicle or pushcart in the City of Greenfield
 Vendor Identification Cards will be issued by the City to each permittee and each of their employees and must always be worn on a hat or outer garment when conducting business in the City of Greenfield.

Permit Expiration and Renewal
 Vendor Permits are issued for one-year terms, which expire on June 30th of each year and must be renewed annually.  To renew a Vendor Permit, operators must submit a new application and filing fees before the existing permit expires on June 30th.

All food truck, catering vehicle or pushcart
operators in the City of Greenfield must have:
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Existing Operating Restrictions
Food trucks, catering vehicles, and
pushcarts are PROHIBITED from:
 Selling from vehicles within 300 feet of El
Camino Real
 Selling food items within 300 feet of another
permitted food vendor or business
 Selling within 300 feet of a school or designated
school crossing, one hour before, during and for
one hour after the hours when children are
attending school
 Parking a vehicle within 300 feet of a
designated “special event”
 Selling in any part of the City 30 minutes before
sunrise, or 30 minutes after sunset.
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Existing Operating Restrictions – Downtown Area
Current 300-foot buffer covers:
• all of ECR
• but not 8th or 9th Streets
Expanding of buffer to 500 feet was
recommended by the Planning Commission.

This would extend the prohibition to include
8th and 9th Streets.
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Alternatives

1. No Action 2. Increase Buffer
Radius

3. Designated Areas
Current permit requirements
and operating restrictions (300-
ft. buffers, etc.) would
continue, accompanied by
resources like the Operational
Guide.

Code Enforcement will
continue to enforce provisions
of Ch. 5.08 as it is currently
written.

Change from a restrictive to a
prescriptive approach by
designating specific areas
within City limits for food truck
vendors, as well as potentially
establishing specified hours of
operation.
• Allows decision makers to
specify desired locations for
food truck operations.
• More clarity for vendors
and enforcement.

Increase the 300-foot buffer
from ECR, other vendors &
businesses, schools, & special
events to 500 feet.

This would further limit areas
for food vendors to set up, and
would push these areas
primarily into residential areas.
185