Agenda, first session — Greenfield City Council, February 14, 2023

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
February 14, 2023
6:00 P.M.

Mayor Robert White
Councilmembers
Yanely Martinez
Angela Untalon
Rachel Ortiz
The Greenfield City Council meeting on February 14, 2023 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. INVOCATION
D. PLEDGE OF ALLEGIANCE
City Council Agenda
February 14, 2023

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E. AGENDA REVIEW
F. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on February 13, 2023. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.

G. COMMENTS FROM CITY COUNCIL
H. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
H-1. APPROVE Warrants #317294 through #317469 and Bank Drafts #5228 through #5252 in the amount of $1,761,602.19 – Page 1
H-2. APPROVE Minutes of the January 24, 2023 City Council Meeting – Page 25 H-3. RECEIVE AND FILE – Monthly Reports – Science Workshop, Recreation Department and Finance – Page 30
H-4. ADOPT Resolution #2023-11, A Resolution of the City Council of the City of Greenfield Acknowledging the Receipt of a Report Made by the Fire Chief of the Greenfield Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in Such Occupancies Pursuant to Section 131462 and 13146.3 of the California Health and Safety Code – Page 39

H-5. DENY Claim Against the City – Page 43
City Council Agenda
February 14, 2023

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H-6. ADOPT Resolution #2023-12, A Resolution of the City Council of the City of Greenfield to Clarify a Discrepancy in Resolution #2022-80 with Fluid Resource Management (FRM) to Manage the City of Greenfield Public Water System Through June 30, 2023 in the Amount not to Exceed $250,000 – Page 46 I. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS,

RESOLUTIONS
I-1. PROCLAMATION – American Heart Month – Page 49
I-2. PROCLAMATION – Black History Month – Page 50
I-3. PROCLAMATION – Pesticide Awareness Month – Page 51 I-4. UPDATE – Youth Council
I-5. PRESENTATION – Avila Boxing Group
I-6. UPDATE – Welcome to Greenfield Signs – Page 52
I-7. PRESENTATION – Proposed Street, Drainage and Pedestrian Improvements on 12th Street Between Oak Avenue and Elm Avenue – Page 56 I-8. UPDATE – Public Works Department – Page 64
I-9. UPDATE – Community Development Department – Page 70 J. PUBLIC HEARINGS
J-1. INTRODUCE AND FIRST READING of An Ordinance of the City Council of the City of Greenfield and Findings Adopting by Reference and Amending the 2022 California Building, Mechanical, Plumbing, Electrical, Existing Building, Fire, Historical Building, Energy, Residential, and Green Building Code and Adopting by Reference Certain Appendix Chapters of these Codes and Adopting by Reference and Amending the 2021 International Property Maintenance Code and the 2021 International Pool and Spa Safety Code – Page 91
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Review / Comments / Action
Staff Recommended Action / Introduce Ordinance and Read by Title Only J-2. ADOPT A Resolution of the City Council of the City of Greenfield Approving a Revised Design Review for Exterior Alternations to the Building and Project Site at 46/48 4th Street (APN: 109-521-039) – Page 99
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Review / Comments / Action
Staff Recommended Action / Adopt Resolution #2023-13
City Council Agenda
February 14, 2023

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K. CITY COUNCIL BUSINESS
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Establishment of the Job Classification of Community Outreach Assistant, Reclassification of Grants Coordinator to Community Outreach Coordinator and Authorizing and Supplementally Appropriating Funds for a Third Customer Service Assistant for Utilities and Amending the Salary Schedule – Page 125 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-14
K-2. ADOPT A Resolution of the City Council of the City of Greenfield Approving Contract Proposal with XiO Inc. for the SCADA System Upgrade Project, Specifically for the Procurement and Installation of SCADA Equipment for the Water System in the Amount of $93,058 – Page 128
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-15
K-3. ADOPT A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Contract for a Not to Exceed Amount of $290,000 to Retail Services, LLC for Retail Development Services for the City of Greenfield and Authorizing the City Manager to Negotiate and Execute Said Contract – Page 132 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-16
K-4. ADOPT A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Contract for a Not to Exceed Amount of $98,700 to Brent Slama Consulting for Housing Element Update Preparation Services for the City of Greenfield and Authorizing the City Manager to Negotiate and Execute Said Contract– Page 163
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-17
K-5. ADOPT A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Agreement to CSG to Perform Professional Building Services –

Page 184 ends

a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-18
City Council Agenda
February 14, 2023

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K-6. ADOPT A Resolution of the City Council of the City of Greenfield to Supplementally Appropriate $95,000 to the Expense Account for the 2023 Storm Emergency, Which will be Reimbursed to the City Through FEMA and/or State of California – Page 201 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-19
K-7. CONSIDERATION of Selection of Mayor Pro-tem
a. Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Appoint Mayor Pro-tem
L. ADJOURN TO CLOSED SESSION
L-1. CLOSED SESSION – Government Code 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Partial acquisition of assessor parcel numbers 109-271-001, 109-271-003, 109-271-004, 109-271-005, 109-271-006, 109-271-012, and 109-271-013.

Agency Negotiator: Public Works Director
Negotiating Parties: City of Greenfield and J. Lohr
Under Negotiation: The instructions to Negotiators will concern the price and terms of payment.

L-2. CLOSED SESSION - Government Code section 54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name Unspecified: Disclosure would jeopardize existing settlement negotiations.
a. Public Comments
M. RECONVENE TO OPEN SESSION
N. BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS

ATTENDED BY MAYOR AND CITY COUNCIL
a. League of California Cities Monterey Bay Division
b. Transportation Agency for Monterey County
c. Association of Monterey Bay Area Governments
d. Salinas Valley Solid Waste Authority
e. Monterey Salinas Transit
f. Monterey County Mayors’ Association
g. Salinas Valley Mayors/Managers Group
h. Planning Commission
O. CITY ATTORNEY REPORT
P. CITY MANAGER REPORT
Q. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). *******This agenda is duly posted outside City Hall and on the City of Greenfield web site.******* 2/10/2023 9:33:30 AM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 01/21/2023 - 02/09/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
03987 U.S. BANK 01/23/2023 Regular 0.00 24,659.77 317294 04889 1002 WALNUT AVE L.P. 01/27/2023 Regular 0.00 4,424.00 317337 04889 1002 WALNUT AVE L.P. 01/27/2023 Regular 0.00 2,152.00 317338 05157 36 NORTH PROPERTIES, INC. 01/27/2023 Regular 0.00 6,303.01 317339 04715 4LEAF, INC 01/27/2023 Regular 0.00 17,630.32 317340 00119 AT&T 01/27/2023 Regular 0.00 888.13 317341
00153 AT&T 01/27/2023 Regular 0.00 74.90 317342
00130 AT&T 01/27/2023 Regular 0.00 468.60 317343
00101 AT&T 01/27/2023 Regular 0.00 72.23 317344
04643 CAL COAST ELECTRIC, INC. 01/27/2023 Regular 0.00 5,997.01 317345 03877 CALIFORNIA INFRASTRUCTURE & ECONOMIC DEVELOPMENT BANK 01/27/2023 Regular 0.00 31,931.20 317346 00396 CASEY PRINTING 01/27/2023 Regular 0.00 1,399.67 317347 09900 CITY OF GREENFIELD 01/27/2023 Regular 0.00 300.93 317348 09900 CITY OF GREENFIELD 01/27/2023 Regular 0.00 150.48 317349 04685 CLEAR GOV INC. 01/27/2023 Regular 0.00 23,770.00 317350 05194 CLEATH-HARRIS GEOLOGISTS, INC. 01/27/2023 Regular 0.00 7,609.50 317351 00348 CSG CONSULTANTS, INC. 01/27/2023 Regular 0.00 3,200.00 317352 05235 DOUGLAS R HALLEY 01/27/2023 Regular 0.00 100,000.00 317353 05008 EAST BAY TIRE CO. 01/27/2023 Regular 0.00 875.88 317354 05169 EVELYN T VELASQUEZ MULLEN 01/27/2023 Regular 0.00 150.00 317355 05225 FIRE INSTRUCTION 01/27/2023 Regular 0.00 1,700.00 317356 04287 FLUID RESOURCE MANAGEMENT 01/27/2023 Regular 0.00 38,127.23 317357 04132 GARDAWORLD 01/27/2023 Regular 0.00 82.86 317358
04525 GOLDEN STATE TRUCK & TRAILER REPAIR 01/27/2023 Regular 0.00 1,453.26 317359 00725 GREEN RUBBER-KENNEDY AG 01/27/2023 Regular 0.00 758.04 317360 00721 GREENFIELD TRUE VALUE 01/27/2023 Regular 0.00 86.23 317361 04708 HR & ASSOCIATES, LLC 01/27/2023 Regular 0.00 18,316.00 317362 04638 IWORQ SYSTEMS INC 01/27/2023 Regular 0.00 3,000.00 317363 01028 J.R. INTERPRETING SERVICES 01/27/2023 Regular 0.00 694.00 317364 04568 KS STATEBANK 01/27/2023 Regular 0.00 21,627.83 317365 03107 L.N. CURTIS & SONS 01/27/2023 Regular 0.00 192.76 317366 04199 LEONEL GUZMAN 01/27/2023 Regular 0.00 1,500.00 317367 03923 Liebert Cassidy Whitmore 01/27/2023 Regular 0.00 900.00 317368 01258 LOZANO SMITH, LLP 01/27/2023 Regular 0.00 37,695.84 317369 05237 MARIA C SERRATO 01/27/2023 Regular 0.00 6,400.00 317370 03880 MBS BUSINESS SYSTEMS 01/27/2023 Regular 0.00 1,095.06 317371 01300 MISSION LINEN SUPPLY 01/27/2023 Regular 0.00 45.51 317372 04178 MITCHELL EGGERS 01/27/2023 Regular 0.00 39.36 317373 13015 MNS ENGINEERS, INC. 01/27/2023 Regular 0.00 9,047.50 317374 13004 MONTEREY BAY ANALYTICAL SERVICE 01/27/2023 Regular 0.00 1,195.00 317375 13006 MONTEREY BAY AREA SELF INSURANCE AUTHORITY01/27/2023 Regular 0.00 903,680.00 317376 04670 NAPA AUTO PARTS 01/27/2023 Regular 0.00 262.61 317377 04653 NEW SV MEDIA, INC 01/27/2023 Regular 0.00 552.50 317378 05167 NICHOLAS NUNEZ 01/27/2023 Regular 0.00 60.00 317379 01506 OFFICE DEPOT 01/27/2023 Regular 0.00 129.88 317380 01532 O'REILLY AUTO PARTS 01/27/2023 Regular 0.00 232.73 317381 01601 PACIFIC GAS & ELECTRIC 01/27/2023 Regular 0.00 75.19 317382 01601 PACIFIC GAS & ELECTRIC 01/27/2023 Regular 0.00 165.04 317383 01601 PACIFIC GAS & ELECTRIC 01/27/2023 Regular 0.00 2,640.45 317384 01601 PACIFIC GAS & ELECTRIC 01/27/2023 Regular 0.00 269.11 317385 01601 PACIFIC GAS & ELECTRIC 01/27/2023 Regular 0.00 309.91 317386 05145 PIINI REALTY INC. 01/27/2023 Regular 0.00 7,500.00 317387 01630 PINNACLE MEDICAL GROUP, INC 01/27/2023 Regular 0.00 1,205.00 317388 04661 QUALITY WATER ENTERPRISES INC 01/27/2023 Regular 0.00 35.00 317389 1 Check Report Date Range: 01/21/2023 - 02/09/2023
2/10/2023 9:33:30 AM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 05035 RENNE PUBLIC LAW GROUP, LLP 01/27/2023 Regular 0.00 4,750.00 317390 05105 RENT-A-FENCE.COM, INC. 01/27/2023 Regular 0.00 91.98 317391 01988 SIRCHIE ACQUISITION COMPANY, LLC 01/27/2023 Regular 0.00 573.77 317392 05131 SPECTRUM 01/27/2023 Regular 0.00 54.99 317393
04803 SUN STREET CENTERS 01/27/2023 Regular 0.00 30,479.32 317394 04465 TARGET PEST CONTROL 01/27/2023 Regular 0.00 95.00 317395 03919 TPX COMMUNICATIONS 01/27/2023 Regular 0.00 2,487.29 317396 00634 TYLER TECHNOLOGIES 01/27/2023 Regular 0.00 75.00 317397 03912 URETSKY SECURITY 01/27/2023 Regular 0.00 1,100.00 317398 02210 VERIZON WIRELESS 01/27/2023 Regular 0.00 1,162.90 317399 04898 WALNUT PLACE TOWNHOMES LP 01/27/2023 Regular 0.00 3,975.00 317400 04889 1002 WALNUT AVE L.P. 02/03/2023 Regular 0.00 2,571.00 317401 00180 ALL SAFE INTEGRATED SYSTEMS 02/03/2023 Regular 0.00 120.00 317402 05095 ANGEL ARMOR, LLC 02/03/2023 Regular 0.00 2,326.58 317403 00130 AT&T 02/03/2023 Regular 0.00 854.14 317404
00153 AT&T 02/03/2023 Regular 0.00 149.09 317405
05099 CDS SERVICES, INC. 02/03/2023 Regular 0.00 207.00 317406 04407 CINTAS CORPORATION #630 02/03/2023 Regular 0.00 308.81 317407 09900 CITY OF GREENFIELD 02/03/2023 Regular 0.00 533.53 317408 01942 CITY OF SOLEDAD 02/03/2023 Regular 0.00 4,307.00 317409 04681 CLARK PEST CONTROL 02/03/2023 Regular 0.00 164.00 317410 05122 CYPRESS COAST FORD LINCOLN 02/03/2023 Regular 0.00 488.13 317411 05242 EFREN DOMINGUEZ 02/03/2023 Regular 0.00 6,000.00 317412 04591 ELIA A VILLEGAS 02/03/2023 Regular 0.00 98.30 317413 00725 GREEN RUBBER-KENNEDY AG 02/03/2023 Regular 0.00 5,278.11 317414 00767 GREENFIELD TOWING 02/03/2023 Regular 0.00 85.00 317415 00721 GREENFIELD TRUE VALUE 02/03/2023 Regular 0.00 143.99 317416 04909 GREENFIELD VILLAGE, LLC 02/03/2023 Regular 0.00 9,200.00 317417 04909 GREENFIELD VILLAGE, LLC 02/03/2023 Regular 0.00 3,600.00 317418 05130 HARDEE POLYGRAPH SERVICES 02/03/2023 Regular 0.00 300.00 317419 00809 HDL COREN & CONE 02/03/2023 Regular 0.00 1,800.00 317420 04626 ICONIX WATERWORKS INC. 02/03/2023 Regular 0.00 362.12 317421 00205 IVAN BARRON 02/03/2023 Regular 0.00 7,125.00 317422 01028 J.R. INTERPRETING SERVICES 02/03/2023 Regular 0.00 525.00 317423 05239 JASVINDER BHARDWAJ 02/03/2023 Regular 0.00 6,600.00 317424 01925 JOSE SANCHEZ 02/03/2023 Regular 0.00 5,424.88 317425 01925 JOSE SANCHEZ 02/03/2023 Regular 0.00 302.61 317426 03923 Liebert Cassidy Whitmore 02/03/2023 Regular 0.00 53.00 317427 05192 MAGNOLIA PLACE SENIOR 02/03/2023 Regular 0.00 3,027.00 317428 13015 MNS ENGINEERS, INC. 02/03/2023 Regular 0.00 17,404.73 317429 05240 MONICA SANCHEZ-IZAGUIRRE 02/03/2023 Regular 0.00 2,500.00 317430 04286 MY JEEP-CHRYSLER-DODGE-RAM/MY CHEVROLET/MY NISSAN-KIA 02/03/2023 Regular 0.00 606.31 317431 04961 NANCY CORREA 02/03/2023 Regular 0.00 161.00 317432 04670 NAPA AUTO PARTS 02/03/2023 Regular 0.00 12.71 317433 03896 NICK'S GARAGE 02/03/2023 Regular 0.00 1,159.20 317434 01506 OFFICE DEPOT 02/03/2023 Regular 0.00 194.93 317435 01532 O'REILLY AUTO PARTS 02/03/2023 Regular 0.00 272.22 317436 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 6,942.03 317437 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 1,520.89 317438 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 119.79 317439 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 191.48 317440 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 71.55 317441 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 262.50 317442 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 317.95 317443 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 537.94 317444 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 194.74 317445 01601 PACIFIC GAS & ELECTRIC 02/03/2023 Regular 0.00 392.19 317446 01630 PINNACLE MEDICAL GROUP, INC 02/03/2023 Regular 0.00 235.00 317447 05241 RAMON E MARTINEZ 02/03/2023 Regular 0.00 4,800.00 317448 04924 RELIABLE TRANSLATIONS CORP 02/03/2023 Regular 0.00 75.00 317449 01972 SBRPSTC-SOUTH BAY REGIONAL 02/03/2023 Regular 0.00 10,833.00 317450 2 Check Report Date Range: 01/21/2023 - 02/09/2023
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Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 01933 SMITH & ENRIGHT LANDSCAPING 02/03/2023 Regular 0.00 15,580.00 317451 01945 SOUTH COUNTY TIRE, LLC 02/03/2023 Regular 0.00 142.00 317452 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 02/03/2023 Regular 0.00 9,134.11 317453 01998 STANDARD INSURANCE COM 02/03/2023 Regular 0.00 2,379.80 317454 04927 THE PIVETTI COMPANY 02/03/2023 Regular 0.00 2,670.00 317455 02037 TRI-CITIES DISPOSAL 02/03/2023 Regular 0.00 120,950.88 317456 02002 TRI-COUNTY FIRE PROTECTION 02/03/2023 Regular 0.00 351.77 317457 00634 TYLER TECHNOLOGIES 02/03/2023 Regular 0.00 3,673.75 317458 04079 VERIZON 02/03/2023 Regular 0.00 724.54 317459
02210 VERIZON WIRELESS 02/03/2023 Regular 0.00 1,446.65 317460 04897 VINEYARD GREEN TOWNHOMES, LP 02/03/2023 Regular 0.00 5,778.00 317461 05244 VIRGINIA QUINTANILLA GALVAN 02/03/2023 Regular 0.00 5,644.00 317462 02372 WALLACE GROUP 02/03/2023 Regular 0.00 1,341.50 317463 00749 CITY OF GREENFIELD 02/03/2023 Regular 0.00 151.10 317464 00713 G P O A 02/03/2023 Regular 0.00 880.00 317465
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 02/03/2023 Regular 0.00 300.00 317466 04521 Greenfield Professional Firefighters 02/03/2023 Regular 0.00 315.00 317467 01911 SEIU Local 521 02/03/2023 Regular 0.00 470.90 317468 03987 U.S. BANK 02/03/2023 Regular 0.00 26,245.46 317469 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 263.41 DFT0005228 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 240.91 DFT0005229 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 840.00 DFT0005230 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 2,920.00 DFT0005231 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 2,593.94 DFT0005232 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 750.00 DFT0005233 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 1,595.00 DFT0005234 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 500.00 DFT0005235 00431 DEPT OF CHILD SUPPORT SERVICES 02/03/2023 Bank Draft 0.00 1,822.86 DFT0005236 01916 STATE STREET BANK & TRUST CO. 02/03/2023 Bank Draft 0.00 947.50 DFT0005237 00384 STATE OF CALIFORNIA EDD 02/03/2023 Bank Draft 0.00 3,056.69 DFT0005238 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 9,870.08 DFT0005239 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 34,350.52 DFT0005240 00384 STATE OF CALIFORNIA EDD 02/03/2023 Bank Draft 0.00 14,514.25 DFT0005241 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 36,691.95 DFT0005242 00384 STATE OF CALIFORNIA EDD 02/03/2023 Bank Draft 0.00 78.94 DFT0005243 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 254.38 DFT0005244 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 1,087.72 DFT0005245 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 48.32 DFT0005246 00384 STATE OF CALIFORNIA EDD 02/03/2023 Bank Draft 0.00 15.42 DFT0005247 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 49.68 DFT0005248 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 212.38 DFT0005249 00384 STATE OF CALIFORNIA EDD 02/03/2023 Bank Draft 0.00 39.09 DFT0005250 03103 Internal Revenue Service 02/03/2023 Bank Draft 0.00 125.14 DFT0005251 00107 AMERICAN FAMILY LIFE 02/03/2023 Bank Draft 0.00 1,818.32 DFT0005252 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
134
0 0
25 0

0.00 0.00

0.00 159 0.00
Payment
1,646,915.69

0.00 0.00
114,686.50

0.00 1,761,602.19
Payable
Count
250
0 0
25 0
275
3 Check Report Date Range: 01/21/2023 - 02/09/2023
2/10/2023 9:33:30 AM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
134
0 0
25 0

0.00 0.00

0.00 159 0.00
1,646,915.69

0.00 0.00
114,686.50

0.00 1,761,602.19
250
0 0
25 0
275
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 1/2023 1,337,976.78
999 CASH CONTROL 2/2023 423,625.41
1,761,602.19
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Expense Approval Report
Greenfield, CA By Fund
Payment Dates 1/21/2023 - 2/9/2023
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
U.S. BANK 317294 01/23/2023 LYFT RIDE - LYFT FARE 100-310-67300.000 8.99 U.S. BANK 317294 01/23/2023 LYFT RIDE - LYFT FARE 100-310-67300.000 14.67 U.S. BANK 317294 01/23/2023 ENVIROCERT CERTIFICATION P… 100-320-67400.000 56.65 U.S. BANK 317294 01/23/2023 CHEVRON - FUEL FOR UNIT 39 100-215-63400.000 76.03 U.S. BANK 317294 01/23/2023 ARCO - CAR WASH UNIT 48 100-215-65100.000 8.00 U.S. BANK 317294 01/23/2023 ARCO - CAR WASH UNIT 32 100-215-65100.000 8.00 U.S. BANK 317294 01/23/2023 ARCO - CAR WASH UNIT 49 100-215-65100.000 8.00 U.S. BANK 317294 01/23/2023 STARBUCKS - HARVEST FESTIVAL…100-215-65100.000 20.00 U.S. BANK 317294 01/23/2023 EMBASSY SUITES - REFUND 100-215-67200.000 -21.00 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - SNACKS…100-101-67100.000 18.63 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - SNACKS…100-101-67100.000 21.66 U.S. BANK 317294 01/23/2023 STARBUCKS - TASER TRAINING … 100-215-67200.000 20.00 U.S. BANK 317294 01/23/2023 STARBUCKS - TASER TRAINING … 100-215-67200.000 20.00 U.S. BANK 317294 01/23/2023 SHELL - FUEL FOR UNIT 42 100-201-66100.000 40.01 U.S. BANK 317294 01/23/2023 SHELL - FUEL FOR UNIT 42 100-201-66100.000 37.01 U.S. BANK 317294 01/23/2023 7-ELEVEN - FUEL UNIT 42 100-201-66100.000 15.00 U.S. BANK 317294 01/23/2023 OSWALD CHAMBERS FOUNDAT… 100-201-67100.000 25.00 U.S. BANK 317294 01/23/2023 SOUTHWEST AIRLINES - SUPERV…100-201-67100.000 197.95 U.S. BANK 317294 01/23/2023 HILTON - SLI GRADUATION 100-201-67100.000 140.87 U.S. BANK 317294 01/23/2023 CALIFORNIA POLICE CHIEFS - A… 100-201-67100.000 825.00 U.S. BANK 317294 01/23/2023 UBER - HOTEL TO AIRPORT - TIP 100-201-67100.000 7.58 U.S. BANK 317294 01/23/2023 UBER - HOTEL TO AIRPORT 100-201-67100.000 37.92 U.S. BANK 317294 01/23/2023 SAN JOSE AIRPORT - PARKING SL…100-201-67100.000 76.00 U.S. BANK 317294 01/23/2023 PG&E - CITY CAMERAS SERVICES…100-215-63400.000 792.48 U.S. BANK 317294 01/23/2023 AMAZON - OFFICE SUPPLIES FO… 100-201-61400.000 87.55 U.S. BANK 317294 01/23/2023 AMAZON - FRONT OFFICE SUPP… 100-201-61400.000 16.32 U.S. BANK 317294 01/23/2023 AMAZON - FRONT OFFICE SUPP… 100-201-61400.000 17.51 U.S. BANK 317294 01/23/2023 AMAZON - OFFICE SUPPLIES FO… 100-201-61400.000 26.28 U.S. BANK 317294 01/23/2023 AMAZON - OFFICE SUPPLIES FO… 100-201-61400.000 33.39 U.S. BANK 317294 01/23/2023 AMAZON - FRONT OFFICE STAP… 100-201-61400.000 33.95 U.S. BANK 317294 01/23/2023 AMAZON - FRONT OFFICE SUPP… 100-201-61400.000 44.88 U.S. BANK 317294 01/23/2023 AMAZON - FRONT OFFICE SUPP… 100-201-61400.000 53.16 U.S. BANK 317294 01/23/2023 AMAZON - OFFICE SUPPLIES FO… 100-201-61400.000 99.68 U.S. BANK 317294 01/23/2023 AMAZON - OFFICE SUPPLIES 100-201-61400.000 15.08 U.S. BANK 317294 01/23/2023 DIRECT TV - CABLE TV 100-201-63900.000 100.99 U.S. BANK 317294 01/23/2023 AMAZON - PHOTO ALBUMS FOR…100-201-65100.000 111.64 U.S. BANK 317294 01/23/2023 COSTCO - PAPER PLATES 100-201-65100.000 85.38 U.S. BANK 317294 01/23/2023 AMAZON - SIGN HOLDER STAND…100-201-65100.000 67.99 U.S. BANK 317294 01/23/2023 COSTCO - GENERAL SUPPLIES F… 100-201-65100.000 120.82 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - CLERGY…100-201-65100.000 10.47 U.S. BANK 317294 01/23/2023 AMAZON - JANITORIAL SUPPLIES 100-201-65600.000 22.81 U.S. BANK 317294 01/23/2023 AMAZON - COMMUNITY EVENT…100-201-68200.000 30.94 U.S. BANK 317294 01/23/2023 AMAZON - COMMUNITY EVENT…100-201-68200.000 87.14 U.S. BANK 317294 01/23/2023 RITE AID - HALLOWEEN CANDY … 100-201-68200.000 46.97 U.S. BANK 317294 01/23/2023 RITE AID - TRICK OR TRUNK HAL…100-201-68200.000 82.19 U.S. BANK 317294 01/23/2023 AMAZON - REFUND (DAMAGED …100-201-68200.000 -16.74 U.S. BANK 317294 01/23/2023 RITE AID - TRICK OR TRUNK HAL…100-201-68200.000 24.05 U.S. BANK 317294 01/23/2023 VISTAPRINT - STAFF BUSINESS … 100-215-61200.000 153.30 U.S. BANK 317294 01/23/2023 VISTAPRINT - BUSINESS CARDS … 100-215-61200.000 32.62 U.S. BANK 317294 01/23/2023 AMAZON - OFFICE SUPPLIES 100-215-61400.000 72.37 U.S. BANK 317294 01/23/2023 TRANSUNION - FRAUD - CREDIT…100-215-63400.000 75.00 U.S. BANK 317294 01/23/2023 THOMSON REUTERS - CLEAR SO…100-215-63400.000 63.87 U.S. BANK 317294 01/23/2023 AMAZON - EVIDENCE POLICE S… 100-215-65400.000 47.78 5 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 2 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 317294 01/23/2023 AMAZON - USBC / CARD READE… 100-215-65400.000 91.80 U.S. BANK 317294 01/23/2023 COSTCO - ACO TRUCK BACKUP … 100-230-65400.000 197.09 U.S. BANK 317294 01/23/2023 CHEWY, INC - DOG & CAT FOOD 100-230-65400.000 94.93 U.S. BANK 317294 01/23/2023 DOLLAR TREE - SENIOR SOCIAL … 100-105-68200.000 29.76 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - SENIOR…100-105-68200.000 49.24 U.S. BANK 317294 01/23/2023 DOLLAR TREE - SENIOR SOCIAL … 100-105-68200.000 41.06 U.S. BANK 317294 01/23/2023 CLARK PEST CONTROL - CM PES… 100-110-63900.000 103.00 U.S. BANK 317294 01/23/2023 PELICAN WIRELESS - PELICAN SI… 100-111-63900.000 206.31 U.S. BANK 317294 01/23/2023 STARBUCKS - WELLNESS / SAFE… 100-22491 45.00 U.S. BANK 317294 01/23/2023 AMAZON - OFFICE SUPPLIES 100-22491 146.30 U.S. BANK 317294 01/23/2023 AMAZON - FOOTRESTS 100-22491 80.70 U.S. BANK 317294 01/23/2023 AMAZON - AIR PURIFIER FILTER 100-22491 49.64 U.S. BANK 317294 01/23/2023 AMAZON - THERABATH PROFES…100-22491 229.94 U.S. BANK 317294 01/23/2023 AMAZON - AIR PURIFIER 100-22491 98.54 U.S. BANK 317294 01/23/2023 AMAZON - GLOVES FOR PARAFF…100-22491 12.80 U.S. BANK 317294 01/23/2023 AMAZON - CLEAR POLY BAGS 100-22491 14.18 U.S. BANK 317294 01/23/2023 AMAZON - CDD SUPPLIES 100-601-61400.000 42.69 U.S. BANK 317294 01/23/2023 AMAZON - CDD SUPPLIES 100-601-61400.000 189.08 U.S. BANK 317294 01/23/2023 AMAZON - CDD SUPPLIES 100-601-61400.000 492.73 U.S. BANK 317294 01/23/2023 WALMART - CARVING KIT FOR … 100-105-68200.000 114.38 U.S. BANK 317469 02/03/2023 GREENFIELD TRUE VALUE - COD…100-601-65100.000 9.80 U.S. BANK 317469 02/03/2023 GREENFIELD TRUE VALUE - AFT… 100-601-65100.000 457.00 U.S. BANK 317469 02/03/2023 FASTRIP - FUEL - CODE ENFORC… 100-601-66100.000 80.00 U.S. BANK 317469 02/03/2023 INTERNATIONAL ASSOC OF ELE… 100-601-67200.000 20.00 U.S. BANK 317469 02/03/2023 BOOKING.COM - TRAINING 100-601-67200.000 1,117.38 U.S. BANK 317294 01/23/2023 ALASKA AIRLINES - MST TRIP 100-101-67100.000 30.00 U.S. BANK 317294 01/23/2023 ALASKA AIRLINES - MST TRIP 100-101-67100.000 30.00 U.S. BANK 317294 01/23/2023 SHERATON - MST TRIP 100-101-67100.000 31.98 U.S. BANK 317294 01/23/2023 SHELL - FUEL FOR UNIT 45 100-215-66100.000 77.89 U.S. BANK 317294 01/23/2023 SHELL - FUEL FOR UNIT 45 100-215-66100.000 39.33 U.S. BANK 317294 01/23/2023 AMAZON - HEAVY DUTY BROOM 100-111-65600.000 19.70 U.S. BANK 317294 01/23/2023 AMAZON - GLOVES 100-111-65600.000 9.83 U.S. BANK 317294 01/23/2023 AMAZON - DOWN PRESS MOP … 100-111-65600.000 176.30 U.S. BANK 317294 01/23/2023 AMAZON - STAINLESS STEEL CL… 100-111-65600.000 42.71 U.S. BANK 317294 01/23/2023 AMAZON - ORGANIZER 100-310-61400.000 38.31 U.S. BANK 317294 01/23/2023 THE HOME DEPOT - KNEE KICKER 100-111-65700.000 55.03 U.S. BANK 317294 01/23/2023 AFFORDABLE OPENERS - PD GA… 100-111-65900.000 469.61 U.S. BANK 317294 01/23/2023 THE HOME DEPOT - SUPPLIES F… 100-201-65900.000 49.72 U.S. BANK 317294 01/23/2023 ROBERT BROOKE & ASSOC. - SU…100-550-65700.000 103.36 U.S. BANK 317294 01/23/2023 PILOT - FUEL FOR UNIT 39 (TRA… 100-215-67200.000 52.13 U.S. BANK 317294 01/23/2023 CHEVRON - FUEL FOR UNIT 39 (… 100-215-67200.000 56.06 U.S. BANK 317294 01/23/2023 CHEVRON - FUEL FOR UNIT 39 (… 100-215-67200.000 79.05 U.S. BANK 317294 01/23/2023 HILTON - SLI 8 TRAINING 100-215-67200.000 437.61 U.S. BANK 317294 01/23/2023 ALASKA AIRLINES - REFUND 100-215-67200.000 -277.60 NAPA AUTO PARTS 317377 01/27/2023 7335 - BATTERY WARRANTY AD… 100-215-65000.000 29.73 NAPA AUTO PARTS 317377 01/27/2023 7341 - BRAKE ROTOR 100-201-65000.000 -110.93 U.S. BANK 317469 02/03/2023 GOVERNMENT TRAINING - TRA… 100-110-67200.000 253.35 U.S. BANK 317469 02/03/2023 GOVERNMENT TRAINING - REN… 100-190-68300.000 190.00 U.S. BANK 317469 02/03/2023 AMAZON - FOAM TAPE 100-310-61400.000 18.32 U.S. BANK 317469 02/03/2023 SAFERITE SOLUTIONS - SAFETY … 100-310-65200.000 96.34 U.S. BANK 317469 02/03/2023 SAN JOSE AIRPORT - CASQA CO… 100-310-67100.000 90.00 U.S. BANK 317469 02/03/2023 COURTYARD HOTEL - ROAM CH… 100-310-67100.000 854.86 U.S. BANK 317469 02/03/2023 HOME DEPOT - PAINT SUPPLIES 100-111-65900.000 82.29 U.S. BANK 317469 02/03/2023 HOME DEPOT - INTERIOR PAINT 100-111-65900.000 62.27 U.S. BANK 317469 02/03/2023 AMAZON - LIGHTING SUPPLIES … 100-111-65900.000 554.08 U.S. BANK 317469 02/03/2023 AMAZON - UNAUTHORIZED PU… 100-26001 16.41 U.S. BANK 317469 02/03/2023 AMAZON - UNAUTHORIZED PU… 100-26001 2.18 U.S. BANK 317469 02/03/2023 AMAZON - SWING SET FOR P.P.… 100-550-65700.000 87.58 U.S. BANK 317469 02/03/2023 WILDLIFE CONTROL SUPPLIES - … 100-550-65900.000 203.97 U.S. BANK 317469 02/03/2023 AMAZON - URINAL SCREEN / BE…100-111-65600.000 43.34 6 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 3 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 317469 02/03/2023 AMAZON - BELL TRAP KIT 100-111-65600.000 28.86 U.S. BANK 317469 02/03/2023 AMAZON - BELL TRAP O-RING 100-111-65600.000 3.87 U.S. BANK 317469 02/03/2023 AMAZON - SUPPLIES 100-310-61400.000 34.20 U.S. BANK 317469 02/03/2023 AMAZON - TOILET TISSUE 100-550-65600.000 65.65 U.S. BANK 317469 02/03/2023 AMAZON - TOILET TISSUE 100-550-65600.000 65.65 U.S. BANK 317469 02/03/2023 AMAZON - TOILET TISSUE 100-550-65600.000 65.65 U.S. BANK 317469 02/03/2023 AMAZON - TOILET TISSUE 100-550-65600.000 65.65 U.S. BANK 317469 02/03/2023 AMAZON - PW CELL COVER 100-310-65100.000 21.89 U.S. BANK 317469 02/03/2023 AMAZON - PW CELL COVER 100-310-65100.000 18.37 U.S. BANK 317469 02/03/2023 FEDEX - EVIDENCE SHIPMENT P… 100-201-61100.000 23.73 U.S. BANK 317469 02/03/2023 FEDEX - EVIDENCE POSTAGE SH… 100-201-61100.000 23.68 U.S. BANK 317469 02/03/2023 FEDEX - EVIDENCE / INVESTIGAT…100-201-61100.000 88.96 U.S. BANK 317469 02/03/2023 WALMART - FRONT OFFICE SUP…100-201-61400.000 18.41 U.S. BANK 317469 02/03/2023 AMAZON - WRONG ITEM ORDE… 100-201-61400.000 -38.64 U.S. BANK 317469 02/03/2023 AMAZON - OFFICE SUPPLIES FO… 100-201-61400.000 42.46 U.S. BANK 317469 02/03/2023 AMAZON - OFFICE SUPPLIES 100-201-61400.000 20.53 U.S. BANK 317469 02/03/2023 AMAZON - OFFICE SUPPLIES 100-201-61400.000 13.44 U.S. BANK 317469 02/03/2023 AMAZON - JANITORIAL SUPPLIES 100-201-65600.000 110.21 U.S. BANK 317469 02/03/2023 AMAZON - DAMAGED CART (RE…100-201-68200.000 -62.40 U.S. BANK 317469 02/03/2023 DOLLAR TREE - BLUE SANTA EV… 100-201-68200.000 10.30 U.S. BANK 317469 02/03/2023 ALERT ALL CORP - POLICE JR BA… 100-201-68200.000 306.60 U.S. BANK 317469 02/03/2023 AMAZON - SPRAY PAINT FOR C… 100-201-68200.000 27.23 U.S. BANK 317469 02/03/2023 AMAZON - SUPPLIES FOR CHRIS…100-201-68200.000 233.14 U.S. BANK 317469 02/03/2023 CALIFORNIA CLETS - CLETS REC… 100-201-68300.000 125.00 U.S. BANK 317469 02/03/2023 AMAZON - OFFICE SUPPLIES 100-215-61400.000 31.94 U.S. BANK 317469 02/03/2023 AMAZON - AAA BATTERIES 100-215-61400.000 36.12 U.S. BANK 317469 02/03/2023 AMAZON - AA BATTERIES 100-215-61400.000 57.86 U.S. BANK 317469 02/03/2023 AMAZON - FRONT OFFICE SUPP… 100-215-61400.000 84.33 U.S. BANK 317469 02/03/2023 THOMSON REUTERS - CLEAR SO…100-215-63400.000 278.00 U.S. BANK 317469 02/03/2023 AMAZON - STAFF KITCHEN SUP… 100-215-65100.000 37.98 U.S. BANK 317469 02/03/2023 AMAZON - TAPE DISPENSERS F… 100-215-65400.000 71.10 U.S. BANK 317469 02/03/2023 AMAZON - USB CABLE FOR EVI… 100-215-65400.000 13.13 U.S. BANK 317469 02/03/2023 AMAZON - AC KENNEL CLEANER 100-230-65600.000 41.56 U.S. BANK 317469 02/03/2023 ICC - 2021 PERMIT TECH STUDY… 100-601-67200.000 179.03 U.S. BANK 317469 02/03/2023 I-5 GAS - TRAINING TRIP 100-601-67300.000 82.00 U.S. BANK 317469 02/03/2023 RANCHO SAN MIGUEL - NOVE… 100-105-68200.000 21.54 U.S. BANK 317469 02/03/2023 AMAZON - TABLECLOTHS FOR S…100-105-68200.000 170.68 U.S. BANK 317469 02/03/2023 DOLLAR TREE - NOVEMBER 202… 100-105-68200.000 12.33 U.S. BANK 317469 02/03/2023 SMART & FINAL - NOVEMBER 2… 100-105-68200.000 62.84 U.S. BANK 317469 02/03/2023 LA PLAZA BAKERY - MEETING 100-110-67100.000 197.10 U.S. BANK 317469 02/03/2023 RITE AID - CANDY FOR JOB FAIR… 100-110-67100.000 24.71 U.S. BANK 317469 02/03/2023 AMAZON - WAX REFILL 100-22491 99.37 U.S. BANK 317469 02/03/2023 AMAZON - DESK 100-22491 484.71 U.S. BANK 317469 02/03/2023 AMAZON - DESK MAT 100-22491 66.78 U.S. BANK 317469 02/03/2023 AMAZON - AIR PURIFIER FOR Y.… 100-22491 87.58 U.S. BANK 317469 02/03/2023 AMAZON - WAX MITTS 100-22491 10.72 U.S. BANK 317469 02/03/2023 SHELL - FUEL FOR UNIT 42 100-201-66100.000 35.00 U.S. BANK 317469 02/03/2023 SHELL - FUEL FOR UNIT 42 100-201-66100.000 40.00 U.S. BANK 317469 02/03/2023 PG&E - CITY CAMERAS ELECTRIC…100-215-63400.000 870.77 U.S. BANK 317469 02/03/2023 HOME DEPOT - POLICE STORAG…100-215-71400.000 314.44 U.S. BANK 317469 02/03/2023 HOME DEPOT - POLICE STORAG…100-215-71400.000 104.81 U.S. BANK 317469 02/03/2023 CHEVRON - FUEL FOR UNIT 43 100-215-63400.000 74.41 U.S. BANK 317469 02/03/2023 VALERO - FUEL FOR UNIT 30 100-215-66100.000 40.00 U.S. BANK 317469 02/03/2023 CHEVRON - FUEL FOR UNIT 39 100-215-63400.000 77.93 U.S. BANK 317469 02/03/2023 SPRINGHILL SUITES - SEARCH … 100-215-63400.000 107.99 U.S. BANK 317469 02/03/2023 MCDONALDS - FOOD FOR OFFI… 100-215-63400.000 59.33 U.S. BANK 317469 02/03/2023 CHEVRON - FUEL FOR UNIT 47 100-215-63400.000 47.61 U.S. BANK 317469 02/03/2023 CHEVRON - FUEL FOR UNIT 39 100-215-63400.000 79.65 U.S. BANK 317469 02/03/2023 SPRINGHILL SUITES - SEARCH … 100-215-63400.000 107.99 U.S. BANK 317469 02/03/2023 RANCHO SAN MIGUEL - SNACKS…100-101-67100.000 17.84 7 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 4 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 317469 02/03/2023 RANCHO SAN MIGUEL - SNACKS…100-101-67100.000 21.21 U.S. BANK 317469 02/03/2023 NATIONAL NOTARY ASSOCIATI… 100-170-67400.000 34.95 CYPRESS COAST FORD LINCOLN 317411 02/03/2023 CANNISTER / PIPE / VALVE ASY 100-215-65000.000 188.54 J.R. INTERPRETING SERVICES 317364 01/27/2023 INTERPRETING SERVICES 100-101-63100.000 350.00 NEW SV MEDIA, INC 317378 01/27/2023 NOTICE OF PUBLIC HEARING 100-170-67600.000 552.50 NAPA AUTO PARTS 317377 01/27/2023 7333 - CONTROL ARM WITH BA… 100-215-65000.000 122.54 4LEAF, INC 317340 01/27/2023 PLAN CHECK REVIEW - NOVEM… 100-25105 17,630.32 MBS BUSINESS SYSTEMS 317371 01/27/2023 COPY CHARGES - CITY HALL 100-111-61200.000 1,095.06 Liebert Cassidy Whitmore 317368 01/27/2023 MEMBERSHIP RENEWAL - JANU…100-110-68300.000 900.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22496 76.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22508 76.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22512 1,064.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22523 456.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22528 304.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22529 152.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22530 3,192.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22531 76.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22534 988.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22536 760.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22537 76.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22538 380.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22539 456.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22540 2,660.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22541 684.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-22542 1,672.00 HR & ASSOCIATES, LLC 317362 01/27/2023 CONSULTING SERVICES - DECE… 100-601-63600.000 5,244.00 GARDAWORLD 317358 01/27/2023 EXCESS PREMISE TIME 100-190-63300.000 82.86 Liebert Cassidy Whitmore 317427 02/03/2023 LEGAL SERVICES - CLIENT / MAT…100-150-63100.000 53.00 RENNE PUBLIC LAW GROUP, LLP 317390 01/27/2023 RPPG / GREENFIELD GRANT WR…100-105-68200.000 4,750.00 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 100-101-64600.000 190.05 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 100-110-64600.000 51.71 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 100-110-64600.000 51.71 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 100-320-64600.000 38.75 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 100-550-64600.000 38.74 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 100-551-64600.000 126.69 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 100-601-64600.000 103.42 GREEN RUBBER-KENNEDY AG 317414 02/03/2023 STORM EMERGENCY SUPPLIES 100-310-63910.000 1,200.18 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 100-110-64900.000 19.00 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 100-215-64900.000 304.00 VERIZON 317459 02/03/2023 GPS SERVICES (PRO-RATED) CR… 100-215-64900.000 -8.23 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 100-310-64900.000 19.00 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 100-320-64900.000 76.00 VERIZON 317459 02/03/2023 GPS SERVICES (PRO-RATED) CR… 100-320-64900.000 -8.23 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 100-550-64900.000 38.00 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 100-551-64900.000 19.00 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 100-601-64900.000 19.00 OFFICE DEPOT 317380 01/27/2023 JANITORIAL SUPPLIES 100-201-65600.000 129.88 GREEN RUBBER-KENNEDY AG 317360 01/27/2023 RAIN BOOTS FOR JAMIE 100-310-65200.000 46.15 GREEN RUBBER-KENNEDY AG 317414 02/03/2023 3" DISCHARGE ASSY 100-310-63910.000 743.74 PACIFIC GAS & ELECTRIC 317384 01/27/2023 P.P. BASEBALL FIELD 100-550-64100.000 90.22 GREEN RUBBER-KENNEDY AG 317360 01/27/2023 TRASH PUMP ADAPTER FOR ST… 100-310-63910.000 129.63 PACIFIC GAS & ELECTRIC 317384 01/27/2023 P.P. COMMUNITY CENTER 100-551-64100.000 617.74 PACIFIC GAS & ELECTRIC 317384 01/27/2023 P.P. COMMUNITY CENTER 100-551-64100.000 568.01 J.R. INTERPRETING SERVICES 317423 02/03/2023 INTERPRETING SERVICES 100-101-63100.000 525.00 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - GENERAL LE… 100-150-63100.000 1,396.25 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - MARIJUANA 100-150-63100.000 407.00 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - POLICE 100-150-63100.000 931.57 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - GENERAL PER…100-150-63100.000 111.00 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - PITCHESS MO…100-150-63100.000 17,307.90 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - GENERAL FAC…100-150-63100.000 1,554.00 8 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 5 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - PUBLIC RECO… 100-150-63100.000 2,923.00 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - POLICE OFFIC… 100-150-63100.000 45.00 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - BUILDING, PL… 100-150-63100.000 1,517.00 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - ARROYO SECO…100-150-63100.000 839.50 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - 717 OAK AVE… 100-150-63100.000 19.50 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - COUNCIL MA… 100-150-63100.000 4,621.12 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - PUBLIC WOR… 100-150-63100.000 19.00 LOZANO SMITH, LLP 317369 01/27/2023 LEGAL SERVICES - MENDOZA, A… 100-150-63100.000 6,004.00 O'REILLY AUTO PARTS 317381 01/27/2023 7922 - ROCKER 100-320-65000.000 7.53 O'REILLY AUTO PARTS 317381 01/27/2023 3742 - TRAILER LT 100-550-66300.000 25.39 O'REILLY AUTO PARTS 317381 01/27/2023 GREASE FOR PD GATE 100-111-65900.000 9.84 O'REILLY AUTO PARTS 317381 01/27/2023 BRAKE CLEAN FOR GRAFFITI R… 100-320-65700.000 22.93 O'REILLY AUTO PARTS 317381 01/27/2023 BRAKE CLEAN FOR GRAFFITI R… 100-550-65700.000 22.93 O'REILLY AUTO PARTS 317381 01/27/2023 7925 - CAPSULE 100-550-65000.000 11.28 O'REILLY AUTO PARTS 317381 01/27/2023 7926 - CAPSULE 100-320-65000.000 11.28 GREEN RUBBER-KENNEDY AG 317414 02/03/2023 T-BOLT CLAMPS FOR STORM E… 100-310-63910.000 54.14 GREEN RUBBER-KENNEDY AG 317414 02/03/2023 3" PUMP AND SUPPLIES FOR ST… 100-310-63910.000 1,310.36 GREEN RUBBER-KENNEDY AG 317414 02/03/2023 CLEAR GOGGLES FOR STORM E… 100-310-63910.000 96.19 PACIFIC GAS & ELECTRIC 317437 02/03/2023 COMMUNITY PARK 100-550-64100.000 86.40 LEONEL GUZMAN 317367 01/27/2023 PD TUITION REIMBURSEMENT -…100-215-65100.000 1,500.00 SIRCHIE ACQUISITION COMPAN…317392 01/27/2023 PD EVIDENCE POLICE SUPPLIES 100-215-65400.000 573.77 OFFICE DEPOT 317435 02/03/2023 COPY PAPER - CITY HALL 100-111-61200.000 194.93 O'REILLY AUTO PARTS 317381 01/27/2023 7922 - STR WHL COVER 100-320-65000.000 -2.19 O'REILLY AUTO PARTS 317381 01/27/2023 7925 - WIPER BLADE 100-550-65000.000 43.78 O'REILLY AUTO PARTS 317381 01/27/2023 7926 - MOTOR OIL / OIL FILTER 100-320-65000.000 67.93 VERIZON WIRELESS 317460 02/03/2023 CELLPHONES - PD 100-201-64600.000 127.87 VERIZON WIRELESS 317460 02/03/2023 CELLPHONES - PD 100-215-64600.000 1,120.41 VERIZON WIRELESS 317460 02/03/2023 CELLPHONES - PD 100-230-64600.000 122.30 GREEN RUBBER-KENNEDY AG 317414 02/03/2023 TRASH PUMP FOR STORM EME… 100-310-63910.000 1,873.50 NICHOLAS NUNEZ 317379 01/27/2023 CHEVRON - FUEL FOR UNIT 33 100-215-66100.000 60.00 RENT-A-FENCE.COM, INC. 317391 01/27/2023 TEMP FENCING - 401 PRIMAVE… 100-12351 91.98 J.R. INTERPRETING SERVICES 317364 01/27/2023 INTERPRETING SERVICES 100-101-63100.000 344.00 PACIFIC GAS & ELECTRIC 317437 02/03/2023 CIVIC CENTER 100-111-64100.000 1,101.26 PACIFIC GAS & ELECTRIC 317437 02/03/2023 CIVIC CENTER 100-111-64200.000 2,055.28 O'REILLY AUTO PARTS 317381 01/27/2023 7739 - W30 FOR TRASH PUMP 100-310-63910.000 12.03 GREENFIELD TOWING 317415 02/03/2023 7923 - TOWING SERVICES 100-320-66200.000 85.00 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-111-66100.000 67.27 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-201-66100.000 336.33 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-215-66100.000 4,237.71 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-230-66100.000 134.53 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-320-66100.000 447.52 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-550-66100.000 543.82 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-551-66100.221 67.27 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 100-601-66100.000 67.27 JOSE SANCHEZ 317426 02/03/2023 SMART & FINAL - CHRISTMAS IN…100-105-68200.000 62.23 JOSE SANCHEZ 317426 02/03/2023 SMART & FINAL - S'MORES FOR… 100-105-68200.000 77.16 JOSE SANCHEZ 317426 02/03/2023 AMAZON - LIGHTS FOR CHRITM…100-105-68200.000 91.50 JOSE SANCHEZ 317426 02/03/2023 TARGET - WRAPPING PAPER 100-105-68200.000 10.93 JOSE SANCHEZ 317426 02/03/2023 RANCHO SAN MIGUEL - S'MOR… 100-105-68200.000 60.79 O'REILLY AUTO PARTS 317436 02/03/2023 7345 - MOTOR OIL / OIL FILTER 100-215-65000.000 52.71 MNS ENGINEERS, INC. 317374 01/27/2023 VINTAGE MEADOWS II 100-22511 100.00 AT&T 317343 01/27/2023 DOJ PD PHONE LINE 100-215-64500.000 468.60 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 100-110-64500.000 47.28 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 100-111-64500.000 294.94 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 100-201-64500.000 59.73 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 100-551-64500.000 163.01 WALNUT PLACE TOWNHOMES … 317400 01/27/2023 ERAP RENT PMT - CASE #43709… 100-105-68201.000 3,975.00 AT&T 317342 01/27/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 74.90 PACIFIC GAS & ELECTRIC 317382 01/27/2023 ERAP UTILITY PMT - CASE #410… 100-105-68202.000 75.19 SPECTRUM 317393 01/27/2023 ERAP UTILITY PMT - CASE #410… 100-105-68202.000 54.99 9 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 6 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount PACIFIC GAS & ELECTRIC 317383 01/27/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 165.04 JOSE SANCHEZ 317425 02/03/2023 AMERICAN SUPPLY COMPANY -… 100-105-68200.000 1,272.54 JOSE SANCHEZ 317425 02/03/2023 AMAZON - PARKS AND REC CO… 100-551-63500.000 105.04 JOSE SANCHEZ 317425 02/03/2023 BRONCO VAN & STORAGE - ST… 100-551-63500.000 520.00 JOSE SANCHEZ 317425 02/03/2023 SWANK MOTION PICTURES - LI… 100-551-63500.000 465.00 JOSE SANCHEZ 317425 02/03/2023 AMAZON - XMAS TREE AND DE… 100-551-63500.000 377.76 JOSE SANCHEZ 317425 02/03/2023 AMAZON - HOT COCOA MIX 100-551-63500.000 133.79 JOSE SANCHEZ 317425 02/03/2023 AMAZON - BALLET COSTUMES … 100-551-63500.000 1,043.81 JOSE SANCHEZ 317425 02/03/2023 AMAZON - SANTA SUIT FOR HOL…100-551-63500.000 141.23 JOSE SANCHEZ 317425 02/03/2023 SMART & FINAL - CUPS AND LID…100-551-63500.000 37.08 JOSE SANCHEZ 317425 02/03/2023 AMAZON - GRINCH COSTUME … 100-551-63500.000 245.19 JOSE SANCHEZ 317425 02/03/2023 DOLLAR TREE - TRAYS FOR POP… 100-551-63500.000 4.11 JOSE SANCHEZ 317425 02/03/2023 AMAZON - TIARA FOR BALLET 100-551-63500.000 17.50 JOSE SANCHEZ 317425 02/03/2023 AMAZON - SENIOR ARTS AND C… 100-551-63500.000 16.70 JOSE SANCHEZ 317425 02/03/2023 WALMART - PORTABLE LIGHTS … 100-551-63500.000 11.41 JOSE SANCHEZ 317425 02/03/2023 REDBOX - DVD RENTAL FOR M… 100-551-63500.000 9.03 JOSE SANCHEZ 317425 02/03/2023 DOLLAR GENERAL - WATER FOR…100-551-63500.000 7.60 JOSE SANCHEZ 317425 02/03/2023 AMAZON - FOLDING WAGON F… 100-551-63500.000 54.36 JOSE SANCHEZ 317425 02/03/2023 AMAZON - CANDY CANES FOR … 100-551-63500.000 53.38 JOSE SANCHEZ 317425 02/03/2023 CROWNAWARDS - AWARD TRO…100-551-63500.000 49.18 JOSE SANCHEZ 317425 02/03/2023 MICHAELS - CRAFT STICKS AND … 100-551-63500.000 35.02 JOSE SANCHEZ 317425 02/03/2023 DOLLAR GENERAL - POP CORN … 100-551-63500.000 19.32 JOSE SANCHEZ 317425 02/03/2023 AMAZON - SANTA SUIT FOR HOL…100-551-63500.000 104.01 JOSE SANCHEZ 317425 02/03/2023 DOLLAR TREE - SUPPLIES FOR S… 100-551-63500.000 12.32 JOSE SANCHEZ 317425 02/03/2023 AMERICAN SUPPLY COMPANY -… 100-551-63500.000 90.08 JOSE SANCHEZ 317425 02/03/2023 MICHAELS - HOLIDAY DECOR F… 100-551-63500.000 67.66 JOSE SANCHEZ 317425 02/03/2023 BEST BUY - BATTERIES FOR HOL… 100-551-63500.000 60.07 JOSE SANCHEZ 317425 02/03/2023 AMAZON - BAGS FOR SENIOR F… 100-551-63500.000 94.14 JOSE SANCHEZ 317425 02/03/2023 AMAZON - DECOR FOR RECREAT…100-551-63500.000 58.13 JOSE SANCHEZ 317425 02/03/2023 AMAZON - JANITORIAL SUPPLIE… 100-551-65600.000 191.58 CYPRESS COAST FORD LINCOLN 317411 02/03/2023 7922 - LATCH 100-320-65000.000 104.88 MY JEEP-CHRYSLER-DODGE-RA… 317431 02/03/2023 7346 - ROTOR BRA / PAT KIT 100-215-65000.000 606.31 O'REILLY AUTO PARTS 317436 02/03/2023 GRAFFITI REMOVAL 100-320-65700.000 45.86 36 NORTH PROPERTIES, INC. 317339 01/27/2023 ERAP RENT PMT - CASE #43710… 100-105-68201.000 6,303.01 1002 WALNUT AVE L.P. 317338 01/27/2023 ERAP RENT PMT - CASE #37479… 100-105-68201.000 2,152.00 PACIFIC GAS & ELECTRIC 317386 01/27/2023 ERAP UTILITY PMT - CASE # 437… 100-105-68202.000 309.91 CITY OF GREENFIELD 317348 01/27/2023 ERAP UTILITY PMT - CASE#4371…100-105-68202.000 300.93 1002 WALNUT AVE L.P. 317337 01/27/2023 ERAP RENT PMT - CASE #38928 …100-105-68201.000 4,424.00 PACIFIC GAS & ELECTRIC 317385 01/27/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 269.11 CITY OF GREENFIELD 317349 01/27/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 150.48 EAST BAY TIRE CO. 317354 01/27/2023 7919 - FOUR NEW TIRES 100-550-65000.000 875.88 RELIABLE TRANSLATIONS CORP 317449 02/03/2023 TRANSLATION SERVICES - AGE… 100-170-63100.000 75.00 CLARK PEST CONTROL 317410 02/03/2023 PEST CONTROL 100-111-65900.000 164.00 O'REILLY AUTO PARTS 317436 02/03/2023 7520 - NUT 100-550-66300.000 4.92 SOUTH COUNTY TIRE, LLC 317452 02/03/2023 7919 - SPIN / BALANCE 100-550-66200.000 142.00 MARIA C SERRATO 317370 01/27/2023 ERAP RENT PMT - CASE #43706… 100-105-68201.000 6,400.00 MITCHELL EGGERS 317373 01/27/2023 7 ELEVEN - FUEL FOR UNIT 34 100-215-66100.000 39.36 O'REILLY AUTO PARTS 317436 02/03/2023 7922 - MOTOR OIL 100-320-65000.000 13.12 MONICA SANCHEZ-IZAGUIRRE 317430 02/03/2023 ERAP RENT PMT - CASE #43725 …100-105-68201.000 2,500.00 JASVINDER BHARDWAJ 317424 02/03/2023 ERAP RENT PMT - CASE #43717… 100-105-68201.000 6,600.00 THE PIVETTI COMPANY 317455 02/03/2023 ERAP RENT PMT - CASE #41152 …100-105-68201.000 2,670.00 PACIFIC GAS & ELECTRIC 317440 02/03/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 191.48 PACIFIC GAS & ELECTRIC 317442 02/03/2023 ERAP UTILITY PMT - CASE #380… 100-105-68202.000 262.50 O'REILLY AUTO PARTS 317436 02/03/2023 7922 - DOOR LOCK 100-320-65000.000 88.68 GREENFIELD TRUE VALUE 317416 02/03/2023 CLAMP 100-550-65700.000 8.74 HDL COREN & CONE 317420 02/03/2023 JANUARY - MARCH 2023 100-190-63300.000 1,800.00 PACIFIC GAS & ELECTRIC 317443 02/03/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 317.95 GREENFIELD VILLAGE, LLC 317417 02/03/2023 ERAP RENT PMT - CASE #38088 …100-105-68201.000 9,200.00 EVELYN T VELASQUEZ MULLEN 317355 01/27/2023 REIMBURSEMENT - GFOA MEM… 100-190-68300.000 150.00 NANCY CORREA 317432 02/03/2023 REIMBUR. PER MOU - ADJ-76 7… 100-201-65100.000 161.00 10 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 7 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 100-111-65200.000 16.46 CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 100-320-65200.000 55.90 CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 100-550-65200.000 55.90 NAPA AUTO PARTS 317377 01/27/2023 7332 - CORE DEPOSIT 100-215-65000.000 -6.30 NAPA AUTO PARTS 317377 01/27/2023 7333 - CORE DEPOSIT 100-215-65000.000 -6.30 ELIA A VILLEGAS 317413 02/03/2023 REIMBURSEMENT - JACKET FY 2…100-111-65200.000 98.30 VINEYARD GREEN TOWNHOMES…317461 02/03/2023 ERAP RENT PMT - CASE #43662 …100-105-68201.000 5,778.00 1002 WALNUT AVE L.P. 317401 02/03/2023 ERAP RENT PMT - CASE #41059… 100-105-68201.000 2,571.00 GREENFIELD VILLAGE, LLC 317418 02/03/2023 ERAP RENT PMT - CASE #43665… 100-105-68201.000 3,600.00 PACIFIC GAS & ELECTRIC 317438 02/03/2023 ERAP UTILITY PMT - CASE #436… 100-105-68202.000 1,520.89 TRI-CITIES DISPOSAL 317456 02/03/2023 DISPOSAL SERVICES FY 2022-20… 100-191-64400.000 120,950.88 MAGNOLIA PLACE SENIOR 317428 02/03/2023 ERAP RENT PMT - CASE #43734 …100-105-68201.000 3,027.00 RAMON E MARTINEZ 317448 02/03/2023 ERAP RENT PMT - CASE #43721… 100-105-68201.000 4,800.00 PACIFIC GAS & ELECTRIC 317444 02/03/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 537.94 PACIFIC GAS & ELECTRIC 317441 02/03/2023 ERAP UTILITY PMT - CASE #374… 100-105-68202.000 71.55 IVAN BARRON 317422 02/03/2023 ERAP RENT PMT - CASE #43699 …100-105-68201.000 7,125.00 VIRGINIA QUINTANILLA GALVAN 317462 02/03/2023 ERAP RENT PMT - CASE #43705… 100-105-68201.000 5,644.00 EFREN DOMINGUEZ 317412 02/03/2023 ERAP RENT PMT - CASE #43724 …100-105-68201.000 6,000.00 CITY OF GREENFIELD 317408 02/03/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 533.53 PACIFIC GAS & ELECTRIC 317446 02/03/2023 ERAP UTILITY PMT - CASE #436… 100-105-68202.000 392.19 PACIFIC GAS & ELECTRIC 317439 02/03/2023 ERAP UTILITY PMT - CASE # 437… 100-105-68202.000 119.79 PACIFIC GAS & ELECTRIC 317445 02/03/2023 ERAP UTILITY PMT - CASE #437… 100-105-68202.000 194.74 ALL SAFE INTEGRATED SYSTEMS 317402 02/03/2023 FIRE MONITORING - COMMUNI…100-551-63900.000 120.00 AMERICAN FAMILY LIFE DFT0005252 02/03/2023 December 2022 100-22440 1,777.16 SEIU Local 521 317468 02/03/2023 Union Dues 100-22420 104.79 STATE STREET BANK & TRUST C… DFT0005229 02/03/2023 Deferred Compensation Loan P… 100-22435 240.91 STATE STREET BANK & TRUST C… DFT0005231 02/03/2023 Defer Comp-GPSA 100-22430 1,430.70 STATE STREET BANK & TRUST C… DFT0005232 02/03/2023 Defer Comp-Management 100-22430 1,355.00 STATE STREET BANK & TRUST C… DFT0005233 02/03/2023 Defer Comp-Mid Management 100-22430 275.02 STATE STREET BANK & TRUST C… DFT0005234 02/03/2023 Defer Comp-Misc Employees 100-22430 550.00 STATE STREET BANK & TRUST C… DFT0005235 02/03/2023 Defer Comp-OE3 Employees 100-22430 500.00 G P O A 317465 02/03/2023 GPOA DUES 100-22410 240.00
STATE STREET BANK & TRUST C… DFT0005237 02/03/2023 Roth Retirement 100-22431 947.50 GREENFIELD POLICE SERGEANTS…317466 02/03/2023 GPSA DUES 100-22415 150.82 CITY OF GREENFIELD 317464 02/03/2023 Weapon Repay 100-22481 151.10 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 100-22225 1,054.88 Internal Revenue Service DFT0005239 02/03/2023 Medicare 100-22215 3,419.88 Internal Revenue Service DFT0005240 02/03/2023 Social Security 100-22215 14,622.78 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 100-22220 4,137.56 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 100-22210 11,382.60 SEIU Local 521 317468 02/03/2023 Union Dues 100-22420 14.84 STATE OF CALIFORNIA EDD DFT0005247 02/03/2023 SDI 100-22225 15.42 Internal Revenue Service DFT0005248 02/03/2023 Medicare 100-22215 49.68 Internal Revenue Service DFT0005249 02/03/2023 Social Security 100-22215 212.38 STATE OF CALIFORNIA EDD DFT0005250 02/03/2023 State Withholding 100-22220 39.09 Internal Revenue Service DFT0005251 02/03/2023 Federal Tax Withholding 100-22210 125.14 Fund 100 - GENERAL FUND Total: 384,921.39
Fund: 102 - Fire General
U.S. BANK 317294 01/23/2023 COSTCO - FIRE DEPT KITCHEN S… 102-250-65100.000 18.82 U.S. BANK 317294 01/23/2023 COSTCO - FIRE DEPT KITCHEN S… 102-250-65100.000 25.16 U.S. BANK 317294 01/23/2023 COSTCO - FIRE DEPT KITCHEN S… 102-250-65100.000 27.35 U.S. BANK 317294 01/23/2023 COSTCO - FIRE DEPT KITCHEN S… 102-250-65100.000 98.54 U.S. BANK 317294 01/23/2023 EL RINCONCITO RESTAURANT - … 102-250-65100.000 69.67 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - HARVE… 102-250-65100.000 25.61 U.S. BANK 317294 01/23/2023 SHELL - FUEL 102-250-66100.000 92.81 U.S. BANK 317294 01/23/2023 AMAZON - ACADEMIC PLANNER 102-250-61400.000 11.14 U.S. BANK 317294 01/23/2023 RITE AID - HALLOWEEN CANDY -…102-250-65100.000 47.98 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - MEAL … 102-250-65100.000 79.76 U.S. BANK 317294 01/23/2023 ALERT-ALL CORP - FIRE DEPT ST… 102-250-65100.000 153.30 11 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 8 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 317294 01/23/2023 INTERNATIONAL CODE COUNCIL…102-250-65100.000 180.68 U.S. BANK 317294 01/23/2023 NICKS GARAGE - SMOG 2014 C… 102-250-66200.000 58.00 U.S. BANK 317294 01/23/2023 LEAGUE OF CA CITIES - FIRE CHI… 102-250-67100.000 400.00 U.S. BANK 317294 01/23/2023 MONTEREY COUNTY FIRE TRAIN…102-250-67200.000 315.00 U.S. BANK 317469 02/03/2023 WINDMILL - MUTUAL AID & AU… 102-250-67100.000 75.30 U.S. BANK 317469 02/03/2023 SAFEWAY - ARC SMOKE DETEC… 102-250-65100.000 189.56 PINNACLE MEDICAL GROUP, INC 317388 01/27/2023 ANNUAL TB TESTING 102-250-63900.000 1,155.00 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 102-250-64600.000 206.54 FIRE INSTRUCTION 317356 01/27/2023 CHIEF FIRE OFFICER TRAINING &…102-250-67200.000 1,140.00 FIRE INSTRUCTION 317356 01/27/2023 CHIEF FIRE OFFICER TRAINING &…102-250-67400.000 560.00 L.N. CURTIS & SONS 317366 01/27/2023 2022 POCKET & FIELD GUIDES 102-250-65400.000 192.76 PACIFIC GAS & ELECTRIC 317437 02/03/2023 FIRE DEPT 102-250-64100.000 699.75 PACIFIC GAS & ELECTRIC 317437 02/03/2023 FIRE DEPT 102-250-64200.000 243.62 NAPA AUTO PARTS 317433 02/03/2023 HORSEPOWER BELT 102-250-65700.000 12.71 CSG CONSULTANTS, INC. 317352 01/27/2023 FIRE MARSHAL SERVICES 102-250-63600.000 3,200.00 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 102-250-66100.000 789.55 MISSION LINEN SUPPLY 317372 01/27/2023 JANITORIAL SUPPLIES 102-250-65600.000 45.51 TARGET PEST CONTROL 317395 01/27/2023 PEST CONTROL 102-250-63900.000 95.00 GOLDEN STATE TRUCK & TRAIL… 317359 01/27/2023 2003 FERRERA 102-250-66200.000 1,453.26 QUALITY WATER ENTERPRISES … 317389 01/27/2023 WATER - FD 102-250-65900.000 35.00 STATE STREET BANK & TRUST C… DFT0005228 02/03/2023 Defer Comp-Misc Employees 102-22430 263.41 STATE STREET BANK & TRUST C… DFT0005234 02/03/2023 Defer Comp-Misc Employees 102-22430 610.00 Greenfield Professional Firefigh… 317467 02/03/2023 Fire Union Dues 102-22410 280.00 DEPT OF CHILD SUPPORT SERVI… DFT0005236 02/03/2023 Misc Withholding 102-22450 471.68 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 102-22225 654.75 Internal Revenue Service DFT0005239 02/03/2023 Medicare 102-22215 2,109.72 Internal Revenue Service DFT0005240 02/03/2023 Social Security 102-22215 1,583.66 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 102-22220 4,425.49 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 102-22210 10,948.78 STATE OF CALIFORNIA EDD DFT0005243 02/03/2023 SDI 102-22225 78.94 Internal Revenue Service DFT0005244 02/03/2023 Medicare 102-22215 254.38 Internal Revenue Service DFT0005245 02/03/2023 Social Security 102-22215 1,087.72 Internal Revenue Service DFT0005246 02/03/2023 Federal Tax Withholding 102-22210 48.32 Fund 102 - Fire General Total: 34,514.23
Fund: 105 - Community Outreach
U.S. BANK 317469 02/03/2023 AMAZON - DESK FOR GRANTS D…105-105-65100.000 -307.11 U.S. BANK 317469 02/03/2023 AMAZON - DESK FOR GRANTS D…105-105-65100.000 307.11 SUN STREET CENTERS 317394 01/27/2023 YOUTH PROGRAM - ROAD TO R… 105-105-68203.000 17,484.44 SUN STREET CENTERS 317394 01/27/2023 YOUTH PROGRAM - ROAD TO R… 105-105-68203.000 12,994.88 Fund 105 - Community Outreach Total: 30,479.32
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
U.S. BANK 317469 02/03/2023 RESIDENCE INN - PERISHABLE SK…200-205-67200.000 473.31 U.S. BANK 317469 02/03/2023 RESIDENCE INN - PERISHABLE SK…200-205-67200.000 140.00 U.S. BANK 317469 02/03/2023 RESIDENCE INN - PERISHABLE SK…200-205-67200.000 473.31 U.S. BANK 317469 02/03/2023 RESIDENCE INN - PERISHABLE SK…200-205-67200.000 473.31 U.S. BANK 317469 02/03/2023 EXPEDIA - FTO TRAINING 200-205-67200.000 2,692.60 U.S. BANK 317469 02/03/2023 RESIDENCE INN - PERISHABLE SK…200-205-67200.000 473.31 U.S. BANK 317469 02/03/2023 RESIDENCE INN - PERISHABLE SK…200-205-67200.000 140.00 U.S. BANK 317469 02/03/2023 RESIDENCE INN - RADAR TRAIN… 200-205-67200.000 631.08 U.S. BANK 317469 02/03/2023 SAVAGE TRAINING GROUP - FIE… 200-205-67200.000 1,578.00 TRI-COUNTY FIRE PROTECTION 317457 02/03/2023 PD FLEET FIRE INSPECTION / REF…200-205-71400.000 351.77 ANGEL ARMOR, LLC 317403 02/03/2023 PD BODY ARMOR VEST AND BE… 200-205-71400.000 2,326.58 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 9,753.27 Fund: 215 - CDBG Fund
DOUGLAS R HALLEY 317353 01/27/2023 CDBG GRANT 2ND RECIPIENT - … 215-501-78135.000 100,000.00 Fund 215 - CDBG Fund Total: 100,000.00
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) NAPA AUTO PARTS 317377 01/27/2023 7335 - BATTERY WARRANTY AD… 220-215-65000.000 29.72 U.S. BANK 317469 02/03/2023 PENINSULA TIRE - PD UNIT 42 F… 220-215-66200.000 38.95 12 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 9 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CYPRESS COAST FORD LINCOLN 317411 02/03/2023 CANNISTER / PIPE / VALVE ASY 220-215-65000.000 350.13 NAPA AUTO PARTS 317377 01/27/2023 7333 - CONTROL ARM WITH BA… 220-215-65000.000 227.55 VERIZON WIRELESS 317460 02/03/2023 CELLPHONES - PD 220-605-64600.000 76.07 NAPA AUTO PARTS 317377 01/27/2023 7332 - CORE DEPOSIT 220-215-65000.000 -11.70 NAPA AUTO PARTS 317377 01/27/2023 7333 - CORE DEPOSIT 220-215-65000.000 -11.70 STATE STREET BANK & TRUST C… DFT0005230 02/03/2023 Defer Comp-GPOA 220-22430 840.00 STATE STREET BANK & TRUST C… DFT0005231 02/03/2023 Defer Comp-GPSA 220-22430 1,489.30 STATE STREET BANK & TRUST C… DFT0005233 02/03/2023 Defer Comp-Mid Management 220-22430 200.00 Greenfield Professional Firefigh… 317467 02/03/2023 Fire Union Dues 220-22410 35.00 DEPT OF CHILD SUPPORT SERVI… DFT0005236 02/03/2023 Misc Withholding 220-22450 1,351.18 G P O A 317465 02/03/2023 GPOA DUES 220-22410 640.00
GREENFIELD POLICE SERGEANTS…317466 02/03/2023 GPSA DUES 220-22415 149.18 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 220-22225 814.13 Internal Revenue Service DFT0005239 02/03/2023 Medicare 220-22215 2,623.26 Internal Revenue Service DFT0005240 02/03/2023 Social Security 220-22215 10,801.60 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 220-22220 4,141.42 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 220-22210 9,134.47 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 32,918.56 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 317384 01/27/2023 TRAFFIC LIGHTS WALNUT / 3RD 230-320-64100.000 210.41 PACIFIC GAS & ELECTRIC 317384 01/27/2023 TRAFFIC LIGHTS ECR / OAK 230-320-64100.000 66.27 PACIFIC GAS & ELECTRIC 317384 01/27/2023 TRAFFIC LIGHTS ECR / ELM 230-320-64100.000 69.75 GREENFIELD TRUE VALUE 317361 01/27/2023 LUBRICANT FOR STREET LIGHTS 230-320-65700.000 7.61 PACIFIC GAS & ELECTRIC 317437 02/03/2023 STREET LIGHTS HIGH SCHOOL 230-320-64100.000 309.20 Fund 230 - GAS TAX FUND Total: 663.24
Fund: 263 - LLM #1 - LEXINGTON
PACIFIC GAS & ELECTRIC 317384 01/27/2023 CAMBRIA - CARDONA CIR 263-360-64100.000 184.93 PACIFIC GAS & ELECTRIC 317384 01/27/2023 VINEYARD GREEN 263-360-64100.000 196.73 PACIFIC GAS & ELECTRIC 317437 02/03/2023 LLMD MARIPOSA 263-360-64100.000 145.84 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 MARIPOSA PLACE 263-360-63700.000 695.00 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 LEXINGTON SQUARE SUBDIVISI… 263-360-63700.000 1,670.00 SEIU Local 521 317468 02/03/2023 Union Dues 263-22420 3.51 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 263-22225 5.76 Internal Revenue Service DFT0005239 02/03/2023 Medicare 263-22215 18.58 Internal Revenue Service DFT0005240 02/03/2023 Social Security 263-22215 79.38 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 263-22220 6.92 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 263-22210 29.82 Fund 263 - LLM #1 - LEXINGTON Total: 3,036.47
Fund: 264 - LLM #2 - TERRA VERDE, ETC
GREEN RUBBER-KENNEDY AG 317360 01/27/2023 VILLAGE GREEN-SUPPLIES FOR … 264-360-65700.000 515.54 PACIFIC GAS & ELECTRIC 317384 01/27/2023 ST. CHRISTOPHER PARK 264-360-64100.000 81.22 PACIFIC GAS & ELECTRIC 317384 01/27/2023 ST. CHARLES COMMERCIAL AREA 264-360-64100.000 555.17 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 TRADITIONS SUBDIVISION 264-360-63700.000 3,125.00 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 BAROLO PARK 264-360-63700.000 210.00 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 LA VINA SUBDIVISION 264-360-63700.000 3,435.00 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 ST CHARLES STREETSCAPE AND …264-360-63700.000 2,555.00 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 ST CHRISTOPHER PARK 264-360-63700.000 1,090.00 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 ST CHARLES GAZEBO 264-360-63700.000 1,115.00 SMITH & ENRIGHT LANDSCAPI… 317451 02/03/2023 TERRA VERDE SUBDIVISION 264-360-63700.000 1,685.00 SEIU Local 521 317468 02/03/2023 Union Dues 264-22420 3.51 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 264-22225 7.34 Internal Revenue Service DFT0005239 02/03/2023 Medicare 264-22215 23.60 Internal Revenue Service DFT0005240 02/03/2023 Social Security 264-22215 100.96 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 264-22220 8.01 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 264-22210 35.98 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 14,546.33
Fund: 265 - SMD #1
SEIU Local 521 317468 02/03/2023 Union Dues 265-22420 3.51 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 265-22225 5.76 13 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 10 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0005239 02/03/2023 Medicare 265-22215 18.58 Internal Revenue Service DFT0005240 02/03/2023 Social Security 265-22215 79.38 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 265-22220 6.92 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 265-22210 29.82 Fund 265 - SMD #1 Total: 143.97
Fund: 266 - SMD #2
SEIU Local 521 317468 02/03/2023 Union Dues 266-22420 3.47 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 266-22225 5.77 Internal Revenue Service DFT0005239 02/03/2023 Medicare 266-22215 18.52 Internal Revenue Service DFT0005240 02/03/2023 Social Security 266-22215 79.06 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 266-22220 6.93 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 266-22210 29.69 Fund 266 - SMD #2 Total: 143.44
Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 317437 02/03/2023 VINTAGE MEADOWS PHASE I 267-360-64100.000 190.82 Fund 267 - Vintage Meadows LLMD #3 Total: 190.82
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
U.S. BANK 317294 01/23/2023 LA PLAZA BAKERY - STAFF TRAIN…297-597-65500.000 104.96 U.S. BANK 317294 01/23/2023 COSTCO - BREAK ROOM SUPPLI… 297-597-65500.000 49.48 U.S. BANK 317294 01/23/2023 TARGET - TEACHER SUPPLIES - … 297-597-65500.000 39.09 U.S. BANK 317294 01/23/2023 HARBOR FREIGHT - AFTER SCH… 297-597-65500.000 45.26 U.S. BANK 317294 01/23/2023 AMAZON - TEACHERS SUPPLIES …297-597-65500.000 50.91 U.S. BANK 317294 01/23/2023 AMAZON - SCHOOL PROGRAM -…297-597-65500.000 51.95 U.S. BANK 317294 01/23/2023 AMAZON - TEACHER SUPPLIES 297-597-65500.000 58.84 U.S. BANK 317294 01/23/2023 WALMART - PAINT FOR GENER… 297-597-65500.000 63.57 U.S. BANK 317294 01/23/2023 AMAZON - SCHOOL PROGRAM -…297-597-65500.000 360.80 U.S. BANK 317294 01/23/2023 GREENFIELD TRUE VALUE - SCI… 297-597-65500.000 29.51 U.S. BANK 317294 01/23/2023 AMAZON - COMPUTER - PROJE… 297-597-65500.000 10.83 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - STAFF … 297-597-65500.000 10.41 U.S. BANK 317294 01/23/2023 GREENFIELD TRUE VALUE - SCI… 297-597-65500.000 6.46 U.S. BANK 317294 01/23/2023 AMAZON - LIGHTS FOR TEACHE… 297-597-65500.000 14.22 U.S. BANK 317294 01/23/2023 AMAZON - SCHOOL PROJECT - L…297-597-65500.000 16.41 U.S. BANK 317294 01/23/2023 LA PLAZA BAKERY - HARVEST FE…297-597-65500.000 105.48 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - STAFF … 297-597-65500.000 17.12 U.S. BANK 317294 01/23/2023 AMAZON - TEACHER SUPPLIES 297-597-65500.000 13.13 U.S. BANK 317294 01/23/2023 GREENFIELD TRUE VALUE - SPR… 297-597-65500.000 18.51 U.S. BANK 317294 01/23/2023 AMAZON - LIQUID SOAP SLIME 297-597-65500.000 27.80 U.S. BANK 317294 01/23/2023 JAMECO - SCHOOL PROGRAM - …297-597-65500.000 817.01 U.S. BANK 317294 01/23/2023 CHEAP-BATTERIES - BATTERIES … 297-597-65500.000 632.60 U.S. BANK 317294 01/23/2023 AMAZON - TEACHER SUPPLIES 297-597-65500.000 135.05 U.S. BANK 317294 01/23/2023 HARBOR FREIGHT - TOOLS FOR … 297-597-65500.000 133.09 U.S. BANK 317294 01/23/2023 AMAZON - SCHOOL PROJECT - L…297-597-65500.000 26.27 U.S. BANK 317294 01/23/2023 MP DONUTS - STAFF TRAINING … 297-597-65500.000 26.25 U.S. BANK 317294 01/23/2023 AMAZON - SCIENCE MOBILE - H… 297-597-65500.000 14.20 U.S. BANK 317294 01/23/2023 AMAZON - BIKE GARAGE PROG… 297-597-69100.000 49.20 U.S. BANK 317294 01/23/2023 AMAZON - SKATEBOARD GRIP … 297-597-69100.000 44.22 U.S. BANK 317294 01/23/2023 REI - SHOCKCORD FOR TENT RE… 297-598-65100.209 31.21 U.S. BANK 317294 01/23/2023 CASA DE FRUTA - OUTDOOR E… 297-598-65100.401 35.77 U.S. BANK 317294 01/23/2023 ARCO - OUTDOOR EQUITY GRA… 297-598-65100.401 77.93 U.S. BANK 317469 02/03/2023 GREENFIELD TRUE VALUE - SPR… 297-597-65500.000 10.90 U.S. BANK 317469 02/03/2023 AMAZON - CLEAR TAPE FOR SC… 297-597-65500.000 23.39 U.S. BANK 317469 02/03/2023 WALMART - CLEAR TAPE - SCH… 297-597-65500.000 9.88 U.S. BANK 317469 02/03/2023 HARBOR FREIGHT - AA BATTERI… 297-597-65500.000 282.10 U.S. BANK 317469 02/03/2023 AMAZON - PROFESS. DEVELOP. …297-597-65500.000 -10.83 U.S. BANK 317469 02/03/2023 AMAZON - LASER - TEACHER SU…297-597-65500.000 14.85 U.S. BANK 317469 02/03/2023 AMAZON - SPRAY PAINT FOR BI… 297-597-65500.000 19.65 U.S. BANK 317469 02/03/2023 TAP PLASTICS - PLASTIC SHEETS 297-597-65500.000 128.95 U.S. BANK 317469 02/03/2023 JAMECO ELECTRONICS - POWER…297-597-65500.000 54.92 U.S. BANK 317469 02/03/2023 SMART & FINAL - PLATES / UTE… 297-597-65500.000 127.05 14 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 11 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 317469 02/03/2023 OFFICE MAX - ENVELOPES 297-597-65500.000 119.93 U.S. BANK 317469 02/03/2023 SMART & FINAL - ALUMINUM … 297-597-65500.000 87.23 U.S. BANK 317469 02/03/2023 FOODS CO - WATER BOTTLES - … 297-597-65500.000 19.49 U.S. BANK 317469 02/03/2023 AMAZON - TEACHER SUPPLIES 297-597-65500.000 70.07 U.S. BANK 317469 02/03/2023 PACIFIC CYCLE - RIM FOR BIKE R…297-597-65500.000 68.35 U.S. BANK 317469 02/03/2023 HARBOR FREIGHT - PAINT BRU… 297-597-65500.000 62.19 U.S. BANK 317469 02/03/2023 AMAZON - CLEAR TAPE FOR SC… 297-597-65500.000 82.05 U.S. BANK 317469 02/03/2023 DT PAY BY SPACE - BIKE TRIP PA…297-598-65100.210 1.25 U.S. BANK 317469 02/03/2023 PIZZA MY HEART - BIKE TRIP DI… 297-598-65100.210 124.55 U.S. BANK 317469 02/03/2023 PIZZA MY HEART - BIKE TRIP DI… 297-598-65100.210 46.43 U.S. BANK 317469 02/03/2023 DT PAY BY SPACE - BIKE TRIP PA…297-598-65100.210 1.25 U.S. BANK 317469 02/03/2023 DT PAY BY SPACE - BIKE TRIP PA…297-598-65100.210 1.25 U.S. BANK 317469 02/03/2023 AMAZON - TENT REPAIR MAINT…297-598-65100.401 13.32 U.S. BANK 317469 02/03/2023 REI - TENT REPAIR / MAINTENA… 297-598-65100.401 23.00 U.S. BANK 317469 02/03/2023 AMAZON - LOCKS FOR STORAGE…297-598-65100.401 211.82 U.S. BANK 317469 02/03/2023 KELLYMOORE PAINTS - PAINT F… 297-598-65100.401 252.90 U.S. BANK 317469 02/03/2023 KELLY MOORE PAINTS - PAINT … 297-598-65100.401 117.20 U.S. BANK 317469 02/03/2023 AMAZON - STORAGE SHEDS LO… 297-598-65100.401 65.67 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 297-597-64600.000 103.42 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 297-597-64900.000 95.00 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 297-597-66100.000 336.33 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 297-597-64500.000 48.06 JOSE SANCHEZ 317425 02/03/2023 GREENFIELD TRUE VALUE - GRIP…297-598-65100.102 127.84 STATE STREET BANK & TRUST C… DFT0005232 02/03/2023 Defer Comp-Management 297-22430 843.94 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 297-22225 131.31 Internal Revenue Service DFT0005239 02/03/2023 Medicare 297-22215 423.06 Internal Revenue Service DFT0005240 02/03/2023 Social Security 297-22215 1,808.88 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 297-22220 388.35 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 297-22210 1,071.94 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 10,524.48 Fund: 375 - RISK MANAGEMENT
MONTEREY BAY AREA SELF INS… 317376 01/27/2023 PREMIUMS FY 2022-2023 FIRE … 375-115-52300.000 583,939.00 MONTEREY BAY AREA SELF INS… 317376 01/27/2023 PREMIUMS FY 2022-2023 FIRE … 375-115-62100.000 319,741.00 Fund 375 - RISK MANAGEMENT Total: 903,680.00
Fund: 385 - INTERNAL SERVICE
U.S. BANK 317294 01/23/2023 TACO BELL - GIFT CARDS 385-160-63900.000 25.00 U.S. BANK 317294 01/23/2023 MCDONALDS - GIFT CARDS 385-160-63900.000 25.00 U.S. BANK 317294 01/23/2023 LAW ENFORCEMENT PSYCHOL… 385-160-68100.000 900.00 U.S. BANK 317294 01/23/2023 AMAZON - PD INK 385-125-61400.000 153.96 U.S. BANK 317294 01/23/2023 AMAZON - PW PRINTER 385-125-61400.000 350.39 U.S. BANK 317294 01/23/2023 TMOBILE - CODE BLUE CELL SE… 385-125-61700.000 40.00 U.S. BANK 317294 01/23/2023 ZOOM - ZOOM LICENSE 385-125-61700.000 128.72 U.S. BANK 317294 01/23/2023 AT&T - PW YARD INTERNET 385-125-61700.000 69.55 U.S. BANK 317294 01/23/2023 UATTEND - TIME CLOCK MANA… 385-125-61700.000 142.35 U.S. BANK 317294 01/23/2023 IBACKUP - ONLINE BACKUP 385-125-61700.000 3,145.31 U.S. BANK 317294 01/23/2023 IBACKUP - ONLINE STORAGE 385-125-61700.000 2,330.00 U.S. BANK 317294 01/23/2023 IBACKUP - ONLINE BACKUP 385-125-61700.000 882.55 U.S. BANK 317294 01/23/2023 ADOBE - PD ADOBE PRO 385-125-61700.000 16.99 U.S. BANK 317294 01/23/2023 BARRACUDA - EMAIL ARCHIVING 385-125-61700.000 198.00 U.S. BANK 317294 01/23/2023 RAZZOLINK - SCADA INTERNET 385-125-61700.000 39.95 U.S. BANK 317294 01/23/2023 ADOBE - ADOBE SUITE 385-125-61700.000 52.99 U.S. BANK 317294 01/23/2023 RAZZOLINK - WASTE / WATER P… 385-125-61700.000 115.23 U.S. BANK 317294 01/23/2023 AMAZON - SWITCH 385-125-65300.000 381.06 U.S. BANK 317294 01/23/2023 AMAZON - MONITORS 385-125-65300.000 394.18 U.S. BANK 317294 01/23/2023 AMAZON - CABLES 385-125-65300.000 10.79 U.S. BANK 317294 01/23/2023 AMAZON - CABLES 385-125-65300.000 6.56 U.S. BANK 317294 01/23/2023 AMAZON - MODULE 385-125-65300.000 25.19 U.S. BANK 317294 01/23/2023 AMAZON - CABLES 385-125-65300.000 25.19 U.S. BANK 317294 01/23/2023 AMAZON - MONITORS 385-125-65300.000 54.19 U.S. BANK 317294 01/23/2023 AMAZON - CABLES 385-125-65300.000 56.99 15 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 12 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 317294 01/23/2023 AMAZON - CABLES 385-125-65300.000 103.46 U.S. BANK 317294 01/23/2023 EMBASSY SUITES BY HILTON - C… 385-125-67200.000 308.51 U.S. BANK 317294 01/23/2023 MISAC - TRAINING 385-125-67200.000 775.00 U.S. BANK 317294 01/23/2023 PORTOLA HOTEL - CONFERENCE…385-125-67200.000 864.16 U.S. BANK 317294 01/23/2023 EMBASSY SUITES BY HILTON - C… 385-125-67200.000 35.00 U.S. BANK 317294 01/23/2023 MISAC - MEMBERSHIP 385-125-67200.000 130.00 U.S. BANK 317294 01/23/2023 SHELL - PROPANE 385-311-65700.000 67.29 U.S. BANK 317469 02/03/2023 AMAZON - TRASH BAGS 385-311-65600.000 50.36 U.S. BANK 317469 02/03/2023 AMAZON - VINYL GLOVES 385-311-65600.000 44.90 U.S. BANK 317469 02/03/2023 AMAZON - HAND SANITIZER 385-311-65600.000 76.64 U.S. BANK 317469 02/03/2023 AMAZON - BUILDING & PLANNI… 385-125-61400.000 972.34 U.S. BANK 317469 02/03/2023 AMAZON - PW INK 385-125-61400.000 268.28 U.S. BANK 317469 02/03/2023 AMAZON - ADOBE SUITE 385-125-61700.000 54.99 U.S. BANK 317469 02/03/2023 BARRACUDA - EMAIL ARCHIVE 385-125-61700.000 198.00 U.S. BANK 317469 02/03/2023 AT&T - PW YARD INTERNET 385-125-61700.000 69.55 U.S. BANK 317469 02/03/2023 TMOBILE - CODE BLUE CELL SE… 385-125-61700.000 40.00 U.S. BANK 317469 02/03/2023 ZOOM - ZOOM LICENSES 385-125-61700.000 128.72 U.S. BANK 317469 02/03/2023 RAZZOLINK - SCADA INTERNET 385-125-61700.000 39.95 U.S. BANK 317469 02/03/2023 FING LIMITED - NETWORK SCA… 385-125-61700.000 24.99 U.S. BANK 317469 02/03/2023 ADOBE - PD ADOBE ACROBAT 385-125-61700.000 16.99 U.S. BANK 317469 02/03/2023 RAZZOLINK - WASTE WATER PL… 385-125-61700.000 115.23 U.S. BANK 317469 02/03/2023 CODE BLUE - CODE BLUE SERVI… 385-125-61700.000 322.00 U.S. BANK 317469 02/03/2023 IBACKUP - CLOUD BACKUP 385-125-61700.000 2,660.00 U.S. BANK 317469 02/03/2023 AIRTAME - AIRTAME SIGNAGE L…385-125-61700.000 262.80 U.S. BANK 317469 02/03/2023 AMAZON - CABLE MANAGEME… 385-125-65300.000 249.64 U.S. BANK 317469 02/03/2023 AMAZON - BATTERY 385-125-65300.000 84.30 U.S. BANK 317469 02/03/2023 AMAZON - BATTERY 385-125-65300.000 25.17 U.S. BANK 317469 02/03/2023 AMAZON - MONITORS FOR PD 385-125-65300.000 394.18 U.S. BANK 317469 02/03/2023 AMAZON - TOOLS 385-125-65300.000 173.01 U.S. BANK 317469 02/03/2023 AMAZON - HDMI ADAPTER 385-125-65300.000 70.81 U.S. BANK 317469 02/03/2023 WALMART - THANKSGIVING PO… 385-160-65100.000 43.26 U.S. BANK 317469 02/03/2023 COSTCO - OCTOBER BIRTHDAYS…385-160-65100.000 35.98 U.S. BANK 317469 02/03/2023 SAFEWAY - THANKSGIVING POT…385-160-65100.000 114.14 U.S. BANK 317469 02/03/2023 BIG 5 - CITY COOLER 385-160-65100.000 120.16 U.S. BANK 317469 02/03/2023 COSTCO - THANKSGIVING LUN… 385-160-65100.000 186.00 U.S. BANK 317469 02/03/2023 MONTEREY DOWNTOWN GAR… 385-160-67300.000 5.00 U.S. BANK 317469 02/03/2023 MONTEREY DOWNTOWN GAR… 385-160-67300.000 5.00 CLEAR GOV INC. 317350 01/27/2023 OPERATIONAL BUDGETS SUITE … 385-125-61700.000 23,770.00 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 385-160-64600.000 51.56 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 385-311-64600.000 40.90 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 385-311-64600.000 51.71 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 385-311-64900.000 19.00 AT&T 317341 01/27/2023 CIVIC CENTER INTERNET 385-125-61700.000 888.13 URETSKY SECURITY 317398 01/27/2023 MODIFIED BACKGROUND - S. W…385-160-68100.000 1,100.00 IWORQ SYSTEMS INC 317363 01/27/2023 IWORQ MODULES 385-125-61700.000 3,000.00 AT&T 317405 02/03/2023 FIRE STATION INTERNET BACKUP 385-125-61700.000 69.55 TPX COMMUNICATIONS 317396 01/27/2023 PHONE SERVICE 385-125-61700.000 2,487.29 SBRPSTC-SOUTH BAY REGIONAL 317450 02/03/2023 PD POLICE ACADEMY #171 AYA… 385-160-68100.000 10,833.00 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 385-311-66100.000 201.80 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 385-311-64500.000 67.28 STANDARD INSURANCE COM 317454 02/03/2023 INSURANCE FY 2022-2023 385-180-52530.000 2,379.80 PINNACLE MEDICAL GROUP, INC 317388 01/27/2023 URINE DRUG SCREENING - L. G… 385-160-63900.000 25.00 PINNACLE MEDICAL GROUP, INC 317388 01/27/2023 URINE DRUG SCREENING - V. VE…385-160-63900.000 25.00 AT&T 317405 02/03/2023 CSW INTERNET 385-125-61700.000 79.54 CDS SERVICES, INC. 317406 02/03/2023 RANDOM DRUG TESTING 385-160-63900.000 207.00 PINNACLE MEDICAL GROUP, INC 317447 02/03/2023 DMV PHYSICAL / PRE- EMPLOY… 385-160-63900.000 90.00 PINNACLE MEDICAL GROUP, INC 317447 02/03/2023 DMV PHYSICAL / PRE- EMPLOY… 385-160-68100.000 95.00 PINNACLE MEDICAL GROUP, INC 317447 02/03/2023 URINE DRUG SCREENING 385-160-63900.000 25.00 PINNACLE MEDICAL GROUP, INC 317447 02/03/2023 URINE DRUG TESTING 385-160-63900.000 25.00 CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 385-311-65200.000 12.24 16 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 13 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 385-311-65600.000 29.60 HARDEE POLYGRAPH SERVICES 317419 02/03/2023 PRE-EMPLOYMENT POLY SERV -…385-160-68100.000 300.00 STATE STREET BANK & TRUST C… DFT0005232 02/03/2023 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST C… DFT0005233 02/03/2023 Defer Comp-Mid Management 385-22430 99.98 STATE STREET BANK & TRUST C… DFT0005234 02/03/2023 Defer Comp-Misc Employees 385-22430 110.00 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 385-22225 84.87 Internal Revenue Service DFT0005239 02/03/2023 Medicare 385-22215 273.48 Internal Revenue Service DFT0005240 02/03/2023 Social Security 385-22215 1,169.38 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 385-22220 475.95 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 385-22210 1,274.53 Fund 385 - INTERNAL SERVICE Total: 68,217.54
Fund: 390 - CAPITAL PROJECTS FUND
PIINI REALTY INC. 317387 01/27/2023 PROFESIONAL APPRAISAL SERVI…390-390-89141.000 7,500.00 MNS ENGINEERS, INC. 317429 02/03/2023 WALNUT AVE SIDEWALK/BIKE … 390-390-83141.000 5,040.25 MNS ENGINEERS, INC. 317429 02/03/2023 2022 PAVEMENT MANAGEMEN…390-390-83142.000 5,794.48 Fund 390 - CAPITAL PROJECTS FUND Total: 18,334.73
Fund: 406 - Municipal Finance Corporation Debt Service - City KS STATEBANK 317365 01/27/2023 CONVERGINT CITYWIDE SURVEI…406-900-91210.000 21,627.83 Fund 406 - Municipal Finance Corporation Debt Service - City Total: 21,627.83 Fund: 503 - SEWER FUND
U.S. BANK 317294 01/23/2023 ENVIROCERT CERTIFICATION P… 503-330-67400.000 56.65 U.S. BANK 317294 01/23/2023 RANCHO SAN MIGUEL - WATER… 503-335-65100.000 19.52 U.S. BANK 317469 02/03/2023 COSTCO - WATER 503-335-65100.000 25.16 U.S. BANK 317469 02/03/2023 RITE AID - WATER 503-335-65100.000 14.38 U.S. BANK 317469 02/03/2023 COSTCO - KLEENEX 503-335-65600.000 93.04 U.S. BANK 317469 02/03/2023 COSTCO - TWO FLASHLIGHTS 503-335-65700.000 76.62 U.S. BANK 317469 02/03/2023 AMAZON - PLASTIC PUMP 503-335-65600.000 8.73 MNS ENGINEERS, INC. 317429 02/03/2023 SPRAY FIELDS ENVIRONMENTAL…503-390-89131.000 1,662.50 CAL COAST ELECTRIC, INC. 317345 01/27/2023 CYPRESS LIFTSTATION CONTAC… 503-333-63700.000 5,997.01 TYLER TECHNOLOGIES 317458 02/03/2023 INSITE TRANSACTION FEES - UTI…503-191-63300.000 1,836.87 FLUID RESOURCE MANAGEME… 317357 01/27/2023 WASTEWATER TREATMENT PL… 503-335-63900.000 313.02 TYLER TECHNOLOGIES 317397 01/27/2023 UTILITY BILLING ONLINE COMP… 503-191-63300.000 37.50 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 503-330-64600.000 53.85 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 503-330-64900.000 57.00 GREEN RUBBER-KENNEDY AG 317360 01/27/2023 SEAL 503-333-65700.000 34.30 GREEN RUBBER-KENNEDY AG 317360 01/27/2023 FLANGE GASKET 503-333-65700.000 32.42 CASEY PRINTING 317347 01/27/2023 UTILITY BILLS FY 2022-2023 503-191-61200.000 349.91 CASEY PRINTING 317347 01/27/2023 UTILITY BILLS FY 2022-2023 503-191-63800.000 349.92 CLEATH-HARRIS GEOLOGISTS, I… 317351 01/27/2023 QUARTELY GROUNDWATER M… 503-335-63800.000 7,609.50 GREENFIELD TRUE VALUE 317361 01/27/2023 CLEANING / MAINTENANCE SU… 503-333-65700.000 71.01 MONTEREY BAY ANALYTICAL SE…317375 01/27/2023 WATER AND SEWER SAMPLES F…503-335-63800.000 672.19 CITY OF SOLEDAD 317409 02/03/2023 SLUDGE REMOVAL DUMPING F… 503-335-63800.000 4,307.00 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 503-330-66100.000 952.35 FLUID RESOURCE MANAGEME… 317357 01/27/2023 WASTEWATER TREATMENT PL… 503-335-63900.000 200.00 FLUID RESOURCE MANAGEME… 317357 01/27/2023 WASTEWATER TREATMENT PL… 503-335-63900.000 23,030.35 FLUID RESOURCE MANAGEME… 317357 01/27/2023 WWTP - DESIGN 503-390-89133.000 367.50 MNS ENGINEERS, INC. 317374 01/27/2023 WWTP DESIGN PROJECT MANA… 503-390-89133.000 7,885.00 MNS ENGINEERS, INC. 317429 02/03/2023 WWTP DESIGN ENVIRONMENT… 503-390-89132.000 1,050.00 MNS ENGINEERS, INC. 317429 02/03/2023 SPRAY FIELDS ENVIRONMENTAL…503-390-89131.000 1,170.00 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 503-333-64500.000 34.09 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 503-335-64500.000 34.04 WALLACE GROUP 317463 02/03/2023 WWTP-COMPLIANCE AND PRO… 503-335-63800.000 1,341.50 O'REILLY AUTO PARTS 317436 02/03/2023 7918 - FUEL FILTER 503-333-65000.000 66.93 CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 503-333-65200.000 46.72 NICK'S GARAGE 317434 02/03/2023 7918 - RADIATOR AND FUEL P… 503-333-66200.000 1,159.20 AMERICAN FAMILY LIFE DFT0005252 02/03/2023 December 2022 503-22440 20.58 SEIU Local 521 317468 02/03/2023 Union Dues 503-22420 163.11 STATE STREET BANK & TRUST C… DFT0005232 02/03/2023 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST C… DFT0005233 02/03/2023 Defer Comp-Mid Management 503-22430 87.50 17 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 14 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST C… DFT0005234 02/03/2023 Defer Comp-Misc Employees 503-22430 142.84 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 503-22225 142.83 Internal Revenue Service DFT0005239 02/03/2023 Medicare 503-22215 460.08 Internal Revenue Service DFT0005240 02/03/2023 Social Security 503-22215 1,966.74 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 503-22220 474.82 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 503-22210 1,428.41 Fund 503 - SEWER FUND Total: 66,025.19
Fund: 504 - WATER FUND
U.S. BANK 317294 01/23/2023 ENVIROCERT CERTIFICATION P… 504-340-67400.000 56.65 U.S. BANK 317469 02/03/2023 AMAZON - OIL-BASED PAINT M… 504-345-65700.000 30.65 CYPRESS COAST FORD LINCOLN 317411 02/03/2023 2332 - SENSOR 504-340-65000.000 -155.42 MNS ENGINEERS, INC. 317429 02/03/2023 APPLE AVENUE FARM HOUSING…504-340-63700.000 2,687.50 FLUID RESOURCE MANAGEME… 317357 01/27/2023 WATER SYSTEM MANAGEMENT…504-345-63900.000 399.05 TYLER TECHNOLOGIES 317458 02/03/2023 INSITE TRANSACTION FEES - UTI…504-191-63300.000 1,836.88 TYLER TECHNOLOGIES 317397 01/27/2023 UTILITY BILLING ONLINE COMP… 504-191-63300.000 37.50 CALIFORNIA INFRASTRUCTURE … 317346 01/27/2023 WATER EXPANSION PROJECT L… 504-900-91310.000 31,931.20 VERIZON WIRELESS 317399 01/27/2023 CELLPHONES - PW 504-340-64600.000 53.85 VERIZON 317459 02/03/2023 NOVEMBER - GPS SERVICES 504-340-64900.000 76.00 AT&T 317344 01/27/2023 WATER LINES 504-345-64500.000 72.23 PACIFIC GAS & ELECTRIC 317437 02/03/2023 10TH STREET WELL 504-345-64100.000 25.38 CASEY PRINTING 317347 01/27/2023 UTILITY BILLS FY 2022-2023 504-191-61200.000 349.92 CASEY PRINTING 317347 01/27/2023 UTILITY BILLS FY 2022-2023 504-191-63800.000 349.92 MONTEREY BAY ANALYTICAL SE…317375 01/27/2023 WATER AND SEWER SAMPLES F…504-345-63800.000 522.81 GREENFIELD TRUE VALUE 317361 01/27/2023 SUPPLIES FOR WELL 1 & 6 504-345-65700.000 7.61 SOUTHERN COUNTIES LUBRICA… 317453 02/03/2023 GASOLINE / FUEL 504-340-66100.000 952.36 FLUID RESOURCE MANAGEME… 317357 01/27/2023 WATER SYSTEM MANAGEMENT…504-345-63900.000 5,495.00 FLUID RESOURCE MANAGEME… 317357 01/27/2023 WATER SYSTEM MANAGEMENT…504-345-63900.000 8,322.31 MNS ENGINEERS, INC. 317374 01/27/2023 APPLE AVENUE FARM HOUSING…504-340-63700.000 1,062.50 AT&T 317404 02/03/2023 PD FAX / ALARMS / LIFT STATIO… 504-345-64500.000 105.71 PACIFIC GAS & ELECTRIC 317437 02/03/2023 13TH / OAK WELL 504-345-64100.000 2,084.48 ICONIX WATERWORKS INC. 317421 02/03/2023 COUPLING FOR WATER SERVICES 504-345-65700.000 362.12 GREENFIELD TRUE VALUE 317416 02/03/2023 WATER SUPPLIES 504-340-65700.000 117.84 GREENFIELD TRUE VALUE 317416 02/03/2023 WATER SUPPLIES 504-345-65700.000 17.41 CINTAS CORPORATION #630 317407 02/03/2023 JANITORIAL SUPPLIES 504-345-65200.000 35.92 AMERICAN FAMILY LIFE DFT0005252 02/03/2023 December 2022 504-22440 20.58 SEIU Local 521 317468 02/03/2023 Union Dues 504-22420 174.16 STATE STREET BANK & TRUST C… DFT0005232 02/03/2023 Defer Comp-Management 504-22430 122.50 STATE STREET BANK & TRUST C… DFT0005233 02/03/2023 Defer Comp-Mid Management 504-22430 87.50 STATE STREET BANK & TRUST C… DFT0005234 02/03/2023 Defer Comp-Misc Employees 504-22430 182.16 STATE OF CALIFORNIA EDD DFT0005238 02/03/2023 SDI 504-22225 149.29 Internal Revenue Service DFT0005239 02/03/2023 Medicare 504-22215 481.32 Internal Revenue Service DFT0005240 02/03/2023 Social Security 504-22215 2,058.70 STATE OF CALIFORNIA EDD DFT0005241 02/03/2023 State Withholding 504-22220 441.88 Internal Revenue Service DFT0005242 02/03/2023 Federal Tax Withholding 504-22210 1,325.91 Fund 504 - WATER FUND Total: 61,881.38
Grand Total: 1,761,602.19
18 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 15 of 20
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 384,921.39
102 - Fire General 34,514.23
105 - Community Outreach 30,479.32
200 - SUPPLEMENTAL LAW ENFORCEMENT 9,753.27
215 - CDBG Fund 100,000.00
220 - Supplemental Transactions & Use Tax Fund (V & W) 32,918.56 230 - GAS TAX FUND 663.24
263 - LLM #1 - LEXINGTON 3,036.47
264 - LLM #2 - TERRA VERDE, ETC 14,546.33
265 - SMD #1 143.97
266 - SMD #2 143.44
267 - Vintage Meadows LLMD #3 190.82
297 - GREENFIELD SCIENCE WORKSHOP 10,524.48
375 - RISK MANAGEMENT 903,680.00
385 - INTERNAL SERVICE 68,217.54
390 - CAPITAL PROJECTS FUND 18,334.73
406 - Municipal Finance Corporation Debt Service - City 21,627.83 503 - SEWER FUND 66,025.19
504 - WATER FUND 61,881.38
Grand Total: 1,761,602.19
Account Summary
Account Number Account Name Payment Amount
100-101-63100.000 Administration Services 1,219.00
100-101-64600.000 Cell Phone Charges 190.05
100-101-67100.000 Meetings & Conferences 171.32
100-105-68200.000 Community Outreach 6,826.98
100-105-68201.000 Rent Assistance 82,769.01
100-105-68202.000 Utility Assistance 5,543.11
100-110-63900.000 General Services 103.00
100-110-64500.000 Phone Charges 47.28
100-110-64600.000 Cell Phone Charges 103.42
100-110-64900.000 Other Utilities 19.00
100-110-67100.000 Meetings & Conferences 221.81
100-110-67200.000 Other Training 253.35
100-110-68300.000 Memberships 900.00
100-111-61200.000 Printing and Copying 1,289.99
100-111-63900.000 General Services 206.31
100-111-64100.000 Electricity 1,101.26
100-111-64200.000 Gas Utility 2,055.28
100-111-64500.000 Phone Charges 294.94
100-111-65200.000 Uniforms / Personnel Equ… 114.76
100-111-65600.000 Janitorial Supplies 380.68
100-111-65700.000 Public Works Supplies 55.03
100-111-65900.000 Building Maintenance Su… 1,342.09
100-111-66100.000 Gasoline & Oil 67.27
100-12351 Accounts Receivable - Co… 91.98
100-150-63100.000 Administration Services 37,748.84
100-170-63100.000 Administration Services 75.00
100-170-67400.000 Certifications 34.95
100-170-67600.000 Publications 552.50
100-190-63300.000 Financial Services 1,882.86
100-190-68300.000 Memberships 340.00
100-191-64400.000 Waste Disposal 120,950.88
100-201-61100.000 Postage 136.37
100-201-61400.000 Office Supplies 484.00
100-201-63900.000 General Services 100.99
19 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 16 of 20
Account Summary
Account Number Account Name Payment Amount
100-201-64500.000 Phone Charges 59.73
100-201-64600.000 Cell Phone Charges 127.87
100-201-65000.000 Vehicle & Equip. Parts & S… -110.93
100-201-65100.000 General Operating Suppli… 557.30
100-201-65600.000 Janitorial Supplies 262.90
100-201-65900.000 Building Maintenance Su… 49.72
100-201-66100.000 Gasoline & Oil 503.35
100-201-67100.000 Meetings & Conferences 1,310.32
100-201-68200.000 Community Outreach 769.42
100-201-68300.000 Memberships 125.00
100-215-61200.000 Printing and Copying 185.92
100-215-61400.000 Office Supplies 282.62
100-215-63400.000 Police Services 2,711.06
100-215-64500.000 Phone Charges 468.60
100-215-64600.000 Cell Phone Charges 1,120.41
100-215-64900.000 Other Utilities 295.77
100-215-65000.000 Vehicle & Equip. Parts & S… 987.23
100-215-65100.000 General Operating Suppli… 1,581.98
100-215-65400.000 Police Supplies 797.58
100-215-66100.000 Gasoline & Oil 4,494.29
100-215-67200.000 Other Training 366.25
100-215-71400.000 Police Equipment 419.25
100-22210 Federal Withholding Tax … 11,507.74
100-22215 FICA Payable 18,304.72
100-22220 State Withholding Tax Pa… 4,176.65
100-22225 S.D.I. Payable 1,070.30
100-22410 G.P.O.A. Union Dues Paya… 240.00
100-22415 G.P.S.A. Union Dues Payab… 150.82
100-22420 S.E.I.U. Union Dues Payab… 119.63
100-22430 Deferred Comp Payable 4,110.72
100-22431 Roth 947.50
100-22435 PERS Loan Payable 240.91
100-22440 AFLAC Insurance Payable 1,777.16
100-22481 POLICE AMMUNITION 151.10
100-22491 MBASIA 1,426.26
100-22496 Planning Deposit- EAH De… 76.00
100-22508 Planning Deposits- Walnut… 76.00
100-22511 Planning Deposits - Vinta… 100.00
100-22512 Planning Deposits -296 A… 1,064.00
100-22523 Planning Deposits – 689 E… 456.00
100-22528 Planning Deposits - 1071 … 304.00
100-22529 Planning Deposits - 900 C… 152.00
100-22530 Planning Deposits - 802 E… 3,192.00
100-22531 Planning Deposits - 60 4th… 76.00
100-22534 Planning Deposits - 5 6th … 988.00
100-22536 Planning Deposits - Walke… 760.00
100-22537 Planning Deposits - Mira … 76.00
100-22538 Planning Deposits - 447 E… 380.00
100-22539 Planning Deposits - 48 4th… 456.00
100-22540 Planning Deposits - 48 4th… 2,660.00
100-22541 Planning Deposits - 249 1… 684.00
100-22542 Planning Deposits - 670 … 1,672.00
100-230-64600.000 Cell Phone Charges 122.30
100-230-65400.000 Police Supplies 292.02
100-230-65600.000 Janitorial Supplies 41.56
100-230-66100.000 Gasoline & Oil 134.53
100-25105 Building Deposits – Consul… 17,630.32
100-26001 Suspense Account 18.59
20 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 17 of 20
Account Summary
Account Number Account Name Payment Amount
100-310-61400.000 Office Supplies 90.83
100-310-63910.000 2023 Storm Emergency 5,419.77
100-310-64900.000 Other Utilities 19.00
100-310-65100.000 General Operating Suppli… 40.26
100-310-65200.000 Uniforms/Personnel Equi… 142.49
100-310-67100.000 Meetings & Conferences 944.86
100-310-67300.000 Other Meals & Travel 23.66
100-320-64600.000 Cell Phone Charges 38.75
100-320-64900.000 Other Utilities 67.77
100-320-65000.000 Vehicle & Equip. Parts & S… 291.23
100-320-65200.000 Uniforms / Personnel Equ… 55.90
100-320-65700.000 Public Works Supplies 68.79
100-320-66100.000 Gasoline & Oil 447.52
100-320-66200.000 Vehicle and Equipment M… 85.00
100-320-67400.000 Certifications 56.65
100-550-64100.000 Electricity 176.62
100-550-64600.000 Cell Phone Charges 38.74
100-550-64900.000 Other Utilities 38.00
100-550-65000.000 Vehicle & Equip. Parts & S… 930.94
100-550-65200.000 Uniforms/Personnel Equi… 55.90
100-550-65600.000 Janitorial Supplies 262.60
100-550-65700.000 Public Works Supplies 222.61
100-550-65900.000 Building Maintenance Su… 203.97
100-550-66100.000 Gasoline & Oil 543.82
100-550-66200.000 Vehicle and Equipment M… 142.00
100-550-66300.000 General Operations Equi… 30.31
100-551-63500.000 Recreation Services 3,832.92
100-551-63900.000 General Services 120.00
100-551-64100.000 Electricity 1,185.75
100-551-64500.000 Phone Charges 163.01
100-551-64600.000 Cell Phone Charges 126.69
100-551-64900.000 Other Utilities 19.00
100-551-65600.000 Jantorial Supplies 191.58
100-551-66100.221 Gasoline & Oil 67.27
100-601-61400.000 Office Supplies 724.50
100-601-63600.000 Community Development… 5,244.00
100-601-64600.000 Cell Phone Charges 103.42
100-601-64900.000 Ohter Utilitiies 19.00
100-601-65100.000 General Operating Suppli… 466.80
100-601-66100.000 Gasoline & Oil 147.27
100-601-67200.000 Other Training 1,316.41
100-601-67300.000 Other Meals & Travel 82.00
102-22210 Federal Withholding Tax … 10,997.10
102-22215 FICA Payable 5,035.48
102-22220 State Withholding Tax Pa… 4,425.49
102-22225 S,D.I Payable 733.69
102-22410 Union Dues Payable 280.00
102-22430 Deferred Comp Payable 873.41
102-22450 Wage Garnishments Paya… 471.68
102-250-61400.000 Office Supplies 11.14
102-250-63600.000 Community Development… 3,200.00
102-250-63900.000 General Services 1,250.00
102-250-64100.000 Electricity 699.75
102-250-64200.000 Gas Utility 243.62
102-250-64600.000 Cell Phone Charges 206.54
102-250-65100.000 General Operating Suppli… 916.43
102-250-65400.000 Firefighter Supplies/Preve… 192.76
102-250-65600.000 Jantorial Supplies 45.51
21 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 18 of 20
Account Summary
Account Number Account Name Payment Amount
102-250-65700.000 Public Works Supplies 12.71
102-250-65900.000 Building Maintenance Su… 35.00
102-250-66100.000 Gasoline & Oil 882.36
102-250-66200.000 Vehicle and Equipment M… 1,511.26
102-250-67100.000 Meetings & Conferences 475.30
102-250-67200.000 Other Training 1,455.00
102-250-67400.000 Certifications 560.00
105-105-65100.000 General Services 0.00
105-105-68203.000 Road to Success PLUS 30,479.32
200-205-67200.000 Other Training 7,074.92
200-205-71400.000 Police Equipment 2,678.35
215-501-78135.000 Small Business Grants (CD… 100,000.00 220-215-65000.000 Vehicle & Equip. Parts & S… 584.00
220-215-66200.000 Vehicle and Equipment M… 38.95
220-22210 Federal Withholding Tax … 9,134.47
220-22215 FICA Payable 13,424.86
220-22220 State Withholding Tax Pa… 4,141.42
220-22225 S.D.I. Payable 814.13
220-22410 G.P.O.A. Union Dues Paya… 675.00
220-22415 G.P.S.A. Union Dues Payab… 149.18
220-22430 Deferred Comp Payable 2,529.30
220-22450 Wage Garnishments Paya… 1,351.18
220-605-64600.000 Cell Phone Charges 76.07
230-320-64100.000 Electricity 655.63
230-320-65700.000 Public Works Supplies 7.61
263-22210 Federal Withholding Tax … 29.82
263-22215 FICA Payable 97.96
263-22220 State Withholding Tax Pa… 6.92
263-22225 S.D.I. Payable 5.76
263-22420 S.E.I.U. Union Dues Payab… 3.51
263-360-63700.000 Public Works Services 2,365.00
263-360-64100.000 Electricity 527.50
264-22210 Federal Withholding Tax … 35.98
264-22215 FICA Payable 124.56
264-22220 State Withholding Tax Pa… 8.01
264-22225 S.D.I. Payable 7.34
264-22420 S.E.I.U. Union Dues Payab… 3.51
264-360-63700.000 Public Works Services 13,215.00
264-360-64100.000 Electricity 636.39
264-360-65700.000 Public Works Supplies 515.54
265-22210 Federal Withholding Tax … 29.82
265-22215 FICA Payable 97.96
265-22220 State Withholding Tax Pa… 6.92
265-22225 S.D.I. Payable 5.76
265-22420 S.E.I.U. Union Dues Payab… 3.51
266-22210 Federal Withholding Tax … 29.69
266-22215 FICA Payable 97.58
266-22220 State Withholding Tax Pa… 6.93
266-22225 S.D.I. Payable 5.77
266-22420 S.E.I.U. Union Dues Payab… 3.47
267-360-64100.000 Electricity 190.82
297-22210 Federal Withholding Tax … 1,071.94
297-22215 FICA Payable 2,231.94
297-22220 State Withholding Tax Pa… 388.35
297-22225 S.D.I. Payable 131.31
297-22430 Deferred Comp Payable 843.94
297-597-64500.000 Phone Charges 48.06
297-597-64600.000 Cell Phone Charges 103.42
22 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 19 of 20
Account Summary
Account Number Account Name Payment Amount
297-597-64900.000 Other Utilities 95.00
297-597-65500.000 Recreation Supplies 4,049.38
297-597-66100.000 Gasoline & Oil 336.33
297-597-69100.000 TAMC Expenditure 93.42
297-598-65100.102 General Operating Suppli… 127.84
297-598-65100.209 General Operating Suppli… 31.21
297-598-65100.210 General Operating Suppli… 174.73
297-598-65100.401 General Operating Suppli… 797.61
375-115-52300.000 Workers' Compensation 583,939.00
375-115-62100.000 Insurance 319,741.00
385-125-61400.000 Office Supplies 1,744.97
385-125-61700.000 Software Maintenance Ch… 41,389.37
385-125-65300.000 Technology Supplies 2,054.72
385-125-67200.000 Other Training 2,112.67
385-160-63900.000 General Services 447.00
385-160-64600.000 Cell Phone Charges 51.56
385-160-65100.000 General Operating Suppli… 499.54
385-160-67300.000 Other Meals & Travel 10.00
385-160-68100.000 Recruitment 13,228.00
385-180-52530.000 Long-Term Disability Insur… 2,379.80
385-22210 Federal Withholding Tax … 1,274.53
385-22215 FICA Payable 1,442.86
385-22220 State Withholding Tax Pa… 475.95
385-22225 S.D.I. Payable 84.87
385-22430 Deferred Comp Payable 359.98
385-311-64500.000 Phone Charges 67.28
385-311-64600.000 Cell Phone Charges 92.61
385-311-64900.000 Other Utilities 19.00
385-311-65200.000 Uniforms / Personnel Equ… 12.24
385-311-65600.000 Janitorial Supplies 201.50
385-311-65700.000 Public Works Supplies 67.29
385-311-66100.000 Gasoline & Oil 201.80
390-390-83141.000 Walnut Avenue Pedestrian… 5,040.25
390-390-83142.000 3-Year Street Rehabilitati… 5,794.48
390-390-89141.000 New Community Center 7,500.00
406-900-91210.000 Principal 21,627.83
503-191-61200.000 Printing and Copying 349.91
503-191-63300.000 Financial Services 1,874.37
503-191-63800.000 Utility Bill Services 349.92
503-22210 Federal Withholding Tax … 1,428.41
503-22215 FICA Payable 2,426.82
503-22220 State Withholding Tax Pa… 474.82
503-22225 S.D.I. Payable 142.83
503-22420 S.E.I.U. Union Dues Payab… 163.11
503-22430 Deferred Comp Payable 352.84
503-22440 AFLAC Insurance Payable 20.58
503-330-64600.000 Cell Phone Charges 53.85
503-330-64900.000 Other Utilities 57.00
503-330-66100.000 Gasoline & Oil 952.35
503-330-67400.000 Certifications 56.65
503-333-63700.000 Wastewater Collection Se… 5,997.01
503-333-64500.000 Phone Charges 34.09
503-333-65000.000 Vehicle & Equip. Parts & S… 66.93
503-333-65200.000 Uniforms/Personnel Equi… 46.72
503-333-65700.000 Public Works Supplies 137.73
503-333-66200.000 Vehicle and Equipment M… 1,159.20
503-335-63800.000 Sewer Treatment Services 13,930.19
503-335-63900.000 General Services 23,543.37
23 Expense Approval Report Payment Dates: 1/21/2023 - 2/9/2023 2/10/2023 9:35:10 AM Page 20 of 20
Account Summary
Account Number Account Name Payment Amount
503-335-64500.000 Phone Charges 34.04
503-335-65100.000 General Operating Suppli… 59.06
503-335-65600.000 Janitorial Supplies 101.77
503-335-65700.000 Public Works Supplies 76.62
503-390-89131.000 WWTP Spray Fields Envir… 2,832.50
503-390-89132.000 New WWTP Environmenta… 1,050.00
503-390-89133.000 New WWTP Design 2022 8,252.50
504-191-61200.000 Printing and Copying 349.92
504-191-63300.000 Financial Services 1,874.38
504-191-63800.000 Utility Bill Services 349.92
504-22210 Federal Withholding Tax … 1,325.91
504-22215 FICA Payable 2,540.02
504-22220 State Withholding Tax Pa… 441.88
504-22225 S.D.I. Payable 149.29
504-22420 S.E.I.U. Union Dues Payab… 174.16
504-22430 Deferred Comp Payable 392.16
504-22440 AFLAC Insurance Payable 20.58
504-340-63700.000 Public Works Services 3,750.00
504-340-64600.000 Cell Phone Charges 53.85
504-340-64900.000 Other Utilities 76.00
504-340-65000.000 Vehicle & Equip. Parts & S… -155.42
504-340-65700.000 Public Works Supplies 117.84
504-340-66100.000 Gasoline & Oil 952.36
504-340-67400.000 Certifications 56.65
504-345-63800.000 Water Production Services 522.81
504-345-63900.000 General Services 14,216.36
504-345-64100.000 Electricity 2,109.86
504-345-64500.000 Phone Charges 177.94
504-345-65200.000 Uniforms / Personnel Equ… 35.92
504-345-65700.000 Public Works Supplies 417.79
504-900-91310.000 Interest Expense 31,931.20
Grand Total: 1,761,602.19
Project Account Summary
Project Account Key Payment Amount
**None** 1,761,602.19
Grand Total: 1,761,602.19
24 City Council Minutes
January 24, 2023
Page | 1

CITY COUNCIL MINUTES
MEETING OF JANUARY 24, 2023

CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor White, Councilmembers Martinez, Untalon and Ortiz ABSENT: None
STAFF: City Manager Wood, Public Works Director Tugel, Captain Mixer, IT Director Espinosa, City Attorney Thompson, City Engineer Pike, Civil Engineer Nisich, City Clerk Rathbun
GUESTS: Beatriz Diaz, Laura Mireles, Gaby Serrato

INVOCATION
There was a moment of silent prayer.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
City Manager Wood asked that Item I-1 Update on Youth Council be pulled. City Council concurred.

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Beatriz Diaz stated that she had sent an email regarding the potholes and stated that the potholes were messing up cars. She stated that the City had filled in some of the potholes; however, could something better be done because that was not working.

Laura Mireles stated that the City had not purchased the property for the new community center and suggested that the City purchase the property on Elm/12th instead of the one on 12th/Apple. She stated that the property on Elm was a lot bigger and stated that the Council should purchase it sooner rather than later.

Gaby Serrato stated that the investigation on Councilmember Martinez regarding abuse of power was going to be completed by the close of business today, She stated that once the Council received that report they needed to think about her mother and the injustice that happened. She stated that she was not angry but wanted the Council to be open-minded and justice needed to be served.

COMMENTS FROM CITY COUNCIL
25 City Council Minutes
January 24, 2023
Page | 2
Councilmember Martinez thanked the public that attended the Department of Pesticide Regulation hearing in Sacramento regarding a pesticide that causes cancer. She stated that there were Greenfield residents that shared their stories and thanked them. She stated that next month was Pesticide Awareness Month and would like to have a proclamation on the agenda. She stated that she received a lot of comments on her Council page and emails and she wanted the Council to know that she would be sharing the information that she was receiving and wanted to be as transparent as possible. She asked that staff look at the alley way behind the La Esperanza Market because she had received complaints that the delivery trucks were hitting walls and fences and even knocking down wires. She also stated that she received complaints regarding the trees that were in the middle of the sidewalks on 3rd Street/Oak Avenue. She asked that staff get the word out on social media on how a resident could report these types of situations. She asked about having a diaper distribution.

Councilmember Ortiz reported that last week she attended the League of California Cities New Councilmember Academy and stated that she learned at lot. She gave an update on the homeless program that she spoke about at the last meeting. She stated that the program would be rolling out in February and that maybe this organization could work with Fabiola. She stated that she was asked about having volunteers for the Salinas Rodeo and stated that the person in charge of the volunteers stated that they don’t get a lot of participants from South County. She stated that the high school students might want to do some community services hours with them. She stated that she wanted to implement a Military Banner Program for Greenfield to honor the veterans. She also stated that she agreed with her fellow Councilmember and that all members of the City Council should be transparent and be held accountable.

Councilmember Untalon stated that all the members of the City Council should have received an email from Avila Boxing regarding a tour tomorrow at 5:30 and hoped that she would see them all there. She stated that there were several activities happening at the recreation department and stated that basketball season was starting and that there were so many kids signed up that they were able to separate the boys and girls. She stated that she attended the traffic committee meeting and they talked about getting a crossing guard at El Camino Real and Tyler and were requesting that the Committee get a representative from the high school. She stated that there was a radar sign that stated how fast a car was traveling near Vista Verde and was requesting that staff look into getting those signs at all schools in order to make it safer for all. She suggested that the police department do assemblies at the schools regarding safety. She stated that at the last meeting a person told her it was very hard to hear and asked staff to look into fixing that because she did not want to push away anyone from attending the meetings.

Mayor White stated that there was a local assistance center for flood victims opened in Speckles at the Veterans Hall. He announced that the county parks were open again and that the Monterey Bay Aquarium was free to all Monterey, San Benito and Santa Cruz residents through Sunday.

He stated that he attended the Mayors/Managers meeting and that Patrick Matthews, General Manager for the Salinas Valley Solid Waste Authority, spoke regarding the organic waste requirement and the TriCities franchise agreement. He also announced that applications were being accepted for the 5th seat for the City Council.

CONSENT ITEMS
Councilmember Martinez asked that H-6 be pulled for more information and asked Mr. Vicente Lara to speak regarding this matter.

A MOTION by Councilmember Martinez, seconded by Councilmember Ortiz to approve Warrants #317072 through #317293 and Bank Drafts #5183 through #5225 in the amount of $1,342,669.86.

AYES: Councilmembers Martinez, Untalon and Ortiz. ABSTAIN: Mayor White. Motion carried. 26 City Council Minutes
January 24, 2023
Page | 3
A MOTION by Councilmember Martinez, seconded by Councilmember Untalon to approve Minutes of the January 10, 2023 City Council Adjourned Meeting, Receive and File Monthly Reports – Finance, Science Workshop and Fire, Second Reading and Adoption of Ordinance #562, “An Ordinance of the City Council of the City of Greenfield Adopting a Military Equipment Policy” , approve a Final Contract Change Order No. 7 which included Cost Reduction and Extending the Time of Completion and adopt Resolution #2023-05, “A Resolution of the City Council of the City of Greenfield Accepting Greenfield Sidewalk and Accessible Pedestrian & Parking Project Improvements Completed by F.

Loduca Co. which includes Streets, Sidewalks, Street Trees and Crosswalks Improvements”. All in favor. Motion carried.

Vicente Lara, Monterey County Health Department, gave a brief description of the events and asked for the Council’s support.

Angelica Chavez stated that she had received a lot of good feedback regarding the last events and thanked Council for their support.

A MOTION by Councilmember Martinez, seconded by Councilmember Untalon to adopt Resolution #2023-06, “A Resolution of the City Council of the City of Greenfield Prioritizing and Supporting Active Transportation Projects and Events”. All in favor. Motion carried.

PUBLIC HEARING

INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY FINDINGS ADOPTING BY REFERENCE AND AMENDING THE 2022 CALIFORNIA BUILDING,

MECHANICAL, PLUMBING, ELECTRICAL, EXISTING BUILDING, FIRE, HISTORICAL BUILDING,

ENERGY, RESIDENTIAL, AND GREEN BUILDING CODE AND ADOPTING BY REFERENCE

CERTAIN APPENDIX CHAPTERS OF THESE CODES AND ADOPTING BY REFERENCE AND AMENDING THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE AND HE 2021

INTERNATIONAL POOL AND SPA SAFETY CODE
City Council continued the public hearing.

CITY COUNCIL BUSINESS

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING

WATER AND WASTEWATER UTILITY RATE ADJUSTMENTS AND DIRECTING THE REQUIRED

PUBLIC APPROVAL PROCESS
RESOLUTION #2023-07
Staff report was given by Public Works Director Tugel and Civil Engineer Nisich.

Power Point Presentation was given by Anthony Elowsky, Robert D. Niehaus, Inc.

A MOTION by Councilmember Untalon, seconded by Councilmember Martinez to adopt Resolution #2023-07, “A Resolution of the City Council of the City of Greenfield Approving Water and Wastewater Utility Rate Adjustments and Directing the Required Public Approval Process”. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING AN

ORGANIC MATERIALS DIRECT SERVICE PROVIDER AGREEMENT BETWEEN THE MEMBER

AGENCIES OF THE SALINAS VALLEY SOLID WASTE AUTHORITY, CITY OF GREENFIELD AND

ATLAS ORGANICS
RESOLUTION #2023-08
27 City Council Minutes
January 24, 2023
Page | 4
Staff report was given by Public Works Director Tugel.

A MOTION by Councilmember Untalon, seconded by Councilmember Ortiz to adopt Resolution #2023-08, “A Resolution of the City Council of the City of Greenfield Approving an Organic Materials Direct Service Provider Agreement Between the Member Agencies of the Salinas Valley Solid Waste Authority, City of Greenfield and Atlas Organics”. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE

REVISION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF GREENFIELD AND

TRI-CITIES DISPOSAL REGARDING NEGOTIATIONS FOR AMENDMENTS TO EXCLUSIVE SOLID

WASTE, RECYCLING AND ORGANICS COLLECTION SERVICES PROGRAM AGREEMENTS RESOLUTION #2023-09
Report and power point presentation was given by Elia Zavala, Salinas Valley Solid Waste Authority.

A MOTION by Councilmember Martinez, seconded by Councilmember Untalon to adopt Resolution #2023-09, “A Resolution of the City Council of the City of Greenfield Approving the Revision of Memorandum of Understanding Between the City of Greenfield and Tri-Cities Disposal Regarding Negotiations for Amendments to Exclusive Solid Waste, Recycling and Organics Collection Services Program Agreements”. All in favor Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD MAKING

APPOINTMENTS TO THE PINNACLES GATEWAY PARTNERSHIP AND THE ARROYO SECO

GROUNDWATER SUSTAINABILITY AGENCY
RESOLUTION #2023-10
Staff report was given by City Clerk Rathbun.

There was discussion among the City Council regarding the appointments which were as follows:

Mayor White – Member / Councilmember Untalon – Alternate – Arroyo Seco Groundwater Sustainability Agency
Councilmember Untalon – Member / Councilmember Ortiz – Alternate – Pinnacles Gateway Partnership A MOTION by Councilmember Martinez, seconded by Councilmember Untalon to adopt “A Resolution of the City Council of the City of Greenfield Making Appointments to the Pinnacles Gateway Partnership and the Arroyo Seco Groundwater Sustainability Agency”. All in favor. Motion carried.

CITY ATTORNEY REPORT
City Attorney Thompson gave a brief update on the application and process for the vacant City Council position. She stated that the applications were due on January 31st and the special meeting would be on February 8th and if necessary February 9th as well. She stated that there had been 6 applications handed out; however, none had been returned.

CITY MANAGER REPORT
No report was given.
28 City Council Minutes
January 24, 2023
Page | 5

ADJOURNMENT
Mayor White adjourned the meeting in the memory of all the victims of the recent California shootings.

Meeting adjourned at 7:30 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
29 Greenfield Community Science Workshop: Monthly Report January 2023
Events:

FOOD DISTRIBUTION: In partnership with the Food Bank and at-large volunteers, the Greenfield CSW facilitated one food distribution event during the month – Tuesday, January 24th.

In partnership with the Food Bank and working together with the Recreation Department, the Greenfield CSW also helped facilitate three food distribution events to seniors at Magnolia Senior Place Apartments and at Los Ositos Senior Apartments – Tuesday, January 3rd, Tuesday, January 17th and Tuesday, Tuesday, January 31st.

Other News and Developments:

CPR Training: The Greenfield CSW received First Aid and CPR training from our local Fire Department. Staff also received Fire Extinguisher training. $1,500 Grant Received: The Greenfield CSW received a grant in the amount of $1,500 from the Celtic Cross Mission Society. Grant funds will be used towards our summer programs.

Program
Total Number of Sessions
Facilitated
Total Number of Science
Experiences Offered
Drop-In - Tinker Time
Program 21 525
School Day Enrichment
Programs 9 810
After School Science,
Technology, and Engineering
Program 9
180
ScienceMobile: Ciencia
Ambulante 9
540
TOTAL 48 2,055
30 Monthly Report: January 2023
Program
Total Number of
Sessions Facilitated
Total Number of Recreation
Experiences Offered
Senior Arts &
Crafts and Bingo
@Los Ositos
8 80
Morning/Evening
Zumba
@Community Center
28 420
Avatar Art Programs
@Cultural Arts Center 9 333
Winter Basketball
program
@memorial hall and GHS
6 1,050
Senior Fitness Program
@Community Center
4 40
Video Game Club
@Community Center
2 30
Total 57 1,953
Locations:
• Vintage Park
• Tyler Park
• Greenfield Soccer Complex
• Patriot Park
• Village Green Park/Xmas Event
These Park Cleanups have been scheduled mainly during the week, with our next one Scheduled at Village Green Park/Tyler Park on Friday February 17th at 3:15pm
Food Distribution: In partnership with the Food Bank and working together with the Greenfield CSW we facilitated two food distribution events to seniors at Magnolia Senior Place Apartments and at Los Ositos Senior Apartments – Tuesday January 4th, January 17th and January 31st.

Greenfield Park Cleanup Task Force:
5 Park Cleanups have been conducted From December 2022-January 2023 31 175 kids currently
registered
Winter Youth
Basketball League
32 Morning and Evening
Zumba
Serving an average of
15 adults per session
33 Rec
Video Game Club
Serving 15 kids per session
34 Senior Bingo/arts
and Crafts
& Senior Fitness
Program
Serving an average of 10
seniors per session
35 Park Cleanup Task
Force
5 park cleanups conducted
from December 2022-
January 2023
36 Avatar Arts Program
serving a total of 27 kids
37 DEPOSITORY MATURITY DATE INTEREST RATE DOLLAR/PAR AMOUNT MARKET VALUE State of California Local Agency Investment Fund (LAIF) Immediate $ 10,830,251 $ 10,830,251 Laif Interest (October-December 2022) 2.07% $ 69,011 $ 69,011 Total State of California $ 10,899,262 $ 10,899,262
Wells Fargo Bank Checking Account Pool Cash Immediate $ 8,052,908 $ 8,052,908 Total Wells Fargo Bank $ 8,052,908 $ 8,052,908
N/A Petty Cash General Immediate $ 1,531 $ 1,531
N/A Petty Cash Police Immediate $ 500 $ 500
Total Petty Cash $ 2,031 $ 2,031
Pro Equities Cash Balance
Cash (Invested to Liberty First Cr Un 4.350% 02/03/23 & First Utd Bk & Tr Co 4.00% 02/08/23) $ 571,096.43 $ 571,096.43 Pro Equities Money Market Dreyfus Govt Cash Mngt Inv Sh $ 96,745 $ 96,745 Pro Equities Certificates of Deposit Wells Fargo Natl Bk West Las Vegas Nev Ctf Dep 1.750% 2/21/2023 1.750% $ 249,000 $ 248,649 Pro Equities Treasury Notes United Sts Treas NTS 0.125% 6/30/2023 0.125% $ 550,000 $ 539,688 Pro Equities Certificates of Deposit Fort McClellan CR UN ANNISTON ALA SH CTF 5.000% 7/28/2023 5.000% $ 249,000 $ 249,458 Pro Equities Certificates of Deposit Eagle CMNTY CR UN Foothill Ranch CALIF SH CTF 5.000% 12/26/2023 5.000% $ 248,000 $ 248,593Pro Equities Certificates of Deposit Beal Bk Plano Tex Ctf Dep 0.550% 12/27/2023 0.550% $ 249,000 $ 239,767 Pro Equities Certificates of Deposit First Natl Bk Amer East Lansing Mich Ctf Dep 0.600% 12/29/2023 0.600% $ 249,000 $ 239,789 Pro Equities Certificates of Deposit Washington ST Employees CR UN Olympia WASH SH CTF 5.000% 12/29/2023 5.000% $ 248,000 $ 248,598 Pro Equities Certificates of Deposit Beal Bk USA Las Vegas NEV Ctf Dep 0.600% 1/3/2024 0.600% $ 249,000 $ 239,680Pro Equities Bond Federal Home Ln Bks Cons Bd 0.370% 3/8/2024 0.370% $ 570,000 $ 543,182 Pro Equities Treasury Notes United Sts Treas NTS 0.250% 6/15/2024 0.250% $ 600,000 $ 565,734Pro Equities Certificates of Deposit California CR UN Glendale CALIF SH CTF 4.850% 12/27/2024 4.850% $ 244,000 $ 244,695Pro Equities Certificates of Deposit First Natl Bk Damriscotta ME Ctf 0.950% 12/30/2024 0.950% $ 249,000 $ 231,966Pro Equities Certificates of Deposit Medallion BK Salt Lake City Utah CTF DEP 4.500% 12/30/2024 4.500% $ 249,000 $ 248,141Pro Equities Certificates of Deposit Third Fed Svgs & Ln Assn of Cleveland Ctf Dep 0.900% 12/30/2024 0.900% $ 248,000 $ 230,965 Pro Equities Certificates of Deposit Morgan Stanley Bk NA Salt Lake City Utah Ctf Dep 1.800% 2/13/2025 1.800% $ 247,000 $ 233,326 Pro Equities Certificates of Deposit Morgan Stanley Private Bk Natl Assn PUR NY Ctf Dep 1.800% 2/13/2025 1.800% $ 247,000 $ 233,326 Pro Equities Certificates of Deposit Valley Strong CR UN Bakersfield CALIF SH CTF 4.800% 6/23/2025 4.800% $ 249,000 $ 249,732 Pro Equities Certificates of Deposit Connexus Cr UN Wausau WIS SH Ctf 3.500% 08/26/25 8/26/2025 3.500% $ 249,000 $ 241,986 Pro Equities Certificates of Deposit Community West CR UN Kentwood MICH CTF 4.650% 12/19/2025 4.650% $ 249,000 $ 248,973 Pro Equities Certificates of Deposit Security ST BK Warroad MINN CTF DEP 4.250% 12/22/2025 4.250% $ 249,000 $ 246,283Pro Equities Certificates of Deposit Eaglebank Bethesda MD CTF DEP 4.400% 12/23/2025 4.400% $ 249,000 $ 247,292Pro Equities Certificates of Deposit Synchrony Bk Retail Ctf Dep Fidelity Instl Ctf Dep 1.200% 11/30/2026 1.200% $ 248,000 $ 218,622 Pro Equities Certificates of Deposit Sallie Mae Bk Salt Lake City UT Ctf Dep 1.350% 12/15/2026 1.350% $ 248,000 $ 219,634Pro Equities Certificates of Deposit Austin Telco Fed CR UN Tex SH CTF 4.590% 12/16/2026 4.950% $ 248,000 $ 251,023 Pro Equities Certificates of Deposit All In Fed CR UN Daleville AL SH CTF 4.450% 12/21/2026 4.450% $ 249,000 $ 247,621Pro Equities Certificates of Deposit DORT FINL CR UN Grand Blanc MI SH CTF 4.400% 12/21/2026 4.400% $ 247,000 $ 245,197Pro Equities Certificates of Deposit State Bk India New York NY Ctf Dep 1.400% 12/30/2026 1.400% $ 248,000 $ 219,812Pro Equities Certificates of Deposit Texas Exchange Bk SSB Crowlet Ctf Dep 1.300% 12/30/2026 1.300% $ 249,000 $ 219,568Pro Equities Certificates of Deposit Latino CMNTY CR UN Durham North Carolina SH CTF 4.500% 12/21/2027 4.500% $ 249,000 $ 247,912 Pro Equities Certificates of Deposit Ideal CR UN Woodbury MN SH CTF 4.500% 12/29/2027 4.500% $ 249,000 $ 247,907 Pro Equities Certificates of Deposit US Alliance FCU RYE New York SH CTF 4.750% 12/30/2027 4.750% $ 248,000 $ 249,634 Total Pro Equities $ 9,340,841 $ 9,054,593
TOTAL Cash and Investments $ 28,008,794 28,295,042 $
CITY OF GREENFIELD
Cash & Investment Report
At January 31, 2023

DESCRIPTION OF SECURITY
38 1
DATE: January 26, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
PREPARED BY: Jim Langborg, Fire Chief

TITLE: MANDATORY INSPECTION REPORT AND

ACKNOWLEDGEMENT BY THE CITY COUNCIL OF

GREENFIELD, CA

BACKGROUND AND ANALYSIS
In accordance with California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4, Staff is providing the City Council with our annual report of mandatory fire and life safety inspections. Additionally, it is recommended that the City Council approve a resolution stating the acknowledgement of the Fire Department’s report and findings.

Please see Attachment-1 for detailed information regarding the inspections.

FINANCIAL AND BUDGET IMPACT
None

RECOMMENDATION
A MOTION TO APPROVE/DENY RESOLUTION #2023-11, A RESOLUTION OF THE

CITY COUNCIL OF THE OF THE CITY OF GREENFIELD ACKNOWLEDGING THE

RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF THE GREENFIELD FIRE

DEPARTMENT REGARDING THE INSPECTION OF CERTAIN OCCUPANCIES

REQUIRED TO PREFORM ANNUAL INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 131462. AND 13146.3 OF THE CALIFORNIA HEALTH

AND SAFETY CODE
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
39 2
ATTACHMENT-1
2022 Mandated Fire and Life Safety Inspections Report
Background:

In 2018, Section 13146.4 was added to the California Health and Safety Code mandating that Fire Departments report their compliance of mandated inspections to their governing authority. Mandated inspections are required for all apartment complexes, with three units or more, in-patient and long-term care facilities, hotels, motels, boarding houses, and schools.

The City of Greenfield has the following types and numbers of occupancies that require annual mandated inspections:

Schools – 6
Apartment Complexes – 38
Motels and Boarding Houses - 4
Long-term In-Patient Care Facilities - 1
Results:

In 2022, the Fire Department completed a total of 49 mandated inspections resulting in 100 percent compliance with California Health and Safety Code Sections California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4. It should be recognized that due to past financial challenges faced by the Fire District it has been several years since the Fire Department conducted these inspections with regularity.

Because of this, Staff uses a customer service and educational approach when interacting with property owners and managers. The goal of these inspections is to work cooperatively with property owners and managers to improve fire safety. 40 RESOLUTION #2023-11

A RESOLUTION OF THE CITY COUNCIL OF THE OF THE CITY OF GREENFIELD

AKNOWLEDGING THE RECIEPT OF A REPORT MADE BY THE FIRE CHIOEF OF

THE GREENFIELD FIRE DEPARTMENT REGARDING THE INSPECTION OF

CERTAIN OCCUPANCIES REQUIRED TO PREFORM ANNUAL INSPECTIONS IN SUCH OCCUPAMCIES PURSUANT TO SECTIONS 131462. AND 13146.3 OF THE

CALIFORINIA HEALTH AND SAFETY CODE
WHEREAS, California Health and Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and,
WHEREAS, California Health and Safety Code Section 13146.2 and 13146.3 require all fire departments, including the City of Greenfield Fire Department, that provide fire protection services to preform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance building standards, as provided: and, WHEREAS, California Health and Safety Code Section 13146.2 requires all fire departments, including the City of Greenfield Fire Department to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and, WHEREAS, the City council of the City of Greenfield intends this Resolution to fulfill the requirements of the California Health and Safety Code regarding acknowledgement of the City of Greenfield Fire Department’s compliance with the California Health and Safety Code Sections 13146.2 and 1314.63.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Greenfield does resolve that said City Council expressly acknowledges the measure of compliance of the City of Greenfield Fire Department with the California Health and Safety Code Sections 13146.2 and 1314.63 in the area encompassed by the City of Greenfield , as follows:

SECTION 1. Educational Group E occupancies are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade. Within the City of Greenfield, there lie 6 Group E occupancies, buildings, buildings, structures and/or facilities. During Calendar year 2020, the City of Greenfield Fire Department completed the annual inspections of 6 Group E occupancies, buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period.

SECTION 2. Residential Group R occupancies, for the purposes of this resolution, are generally these occupancies containing sleeping units, and include hotels, motels, apartments (three units or more). Within the City of Greenfield, there lie 40 Group-R (R1 and R-2) occupancies of this nature. During the calendar year 2022, the City of 41 Greenfield Fire Department completed the annual inspections of 40 Group-R occupancies, buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period.

PASSED AND ADOPTED by the City council of the City of Greenfield, California this 14th day of February 2023, by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NAYS, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
----------------------------------------
Robert White, Mayor
Attest:
______________________
Ann F. Rathbun, City Clerk
42 43
44 45
MEMORANDUM: February 5, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION TO CLARIFY A DISCREPANCY IN
RESOLUTION 2022-80 WITH FLUID RESOURCE

MANAGEMENT (FRM) TO MANAGE THE CITY OF

GREENFIELD PUBLIC WATER SYSTEM THROUGH
JUNE 30, 2023 IN AN AMOUNT NOT TO EXCEED $250,000

BACKGROUND
On August 17, 2022, the City of Greenfield entered into an agreement with Fluid Resource Management (FRM) for Management Services for our Public Water System. The agreement commenced on August 8, 2022. With the resignation of the City’s Utility Systems Manger effective August 5, 2022, the City had an immediate need to be in compliance by with the Regional Water Quality Control Board (Board) by having the appropriately certified water distribution operator and water treatment operator on staff, which could not be fulfilled by in-house staff.

FRM will evaluate the Public Water System and recommend improvements for system efficiency, safety, and preventative maintenance measures to be completed. FRM will oversee the City’s staff of licensed operators for the Public Water System as well as provide training of staff.

BACKGROUND
On August 17, 2022, City Council approved Resolution No. 2022-80 for FRM to manage the City water system for a period not to exceed six (6) months and $250,000. The agreement with the City states two conflicting sunset dates; not to exceed six (6) months and June 30, 2023. To date, the City has not expended the not to exceed amount and is asking City Council to approve clarifying the sunset date discrepancy to be June 30, 2023.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
46 BUDGET
There is no financial impact for this resolution clarification.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION #2022-12, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD TO CLARIFY A DISCREPANCY IN RESOLUTION 2022-80 WITH FLUID RESOURCE MANAGEMENT (FRM) TO

MANAGE THE CITY OF GREENFIELD PUBLIC WATER SYSTEM THROUGH JUNE 30, 2023 IN AN AMOUNT NOT TO EXCEED $250,000
47 RESOLUTION NO. 2023-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO CLARIFY A DISCREPANCY IN RESOLUTION 2022-80 WITH FLUID

RESOURCE MANAGEMENT (FRM) TO MANAGE THE CITY OF
GREENFIELD PUBLIC WATER SYSTEM THROUGH JUNE 30, 2023 IN AN AMOUNT NOT TO EXCEED $250,000
WHEREAS, on August 17, 2022, the City of Greenfield entered into an agreement with Fluid Resource Management of the City of Greenfield Public Water System; and WHEREAS, with the resignation of the Utility Operations Manager effective August 5, 2022, the City had an immediate need to be in compliance by having the appropriately certified water distribution operator and water treatment operator on staff; and WHEREAS, the City is unable to fulfill this requirement in house, which resulted in contacting with FRM on August 8, 2022 to fulfill the certification requirements and manage the Public Water System and oversee the City’s existing licensed operators; and WHEREAS, the agreement with FRM that was approved on September 13, 2022 by Resolution No. 2022-XX contained a sunset dates discrepancy: not to exceed (6) months/ February 8, 2023 and June 30, 2023; and
WHEREAS, the approval of this Resolution will clarify the sunset date of the agreement to be June 30, 2023; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield hereby authorizes the clarification of the sunset date discrepancy in the Agreement with Fluid Resource Management to Manage the Greenfield Public Water System to have a sunset date of June 30, 2023 as stated in the previously approved agreement.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 14th day of February 2023 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Lance Walker, Mayor
Attest:

Ann F. Rathbun, City Clerk
48 A PROCLAMATION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF GREENFIELD PROCLAIMING FEBRUARY 2023 AMERICAN HEART MONTH
WHEREAS, while progress has been significant in reducing deaths from heart disease, it is still the No. 1 killer of both women and men; and
WHEREAS, cardiovascular diseases are the nation’s leading cause of death and costliest disease with direct and indirect costs in the U.S. estimated to be $329.7 billion and nearly 836,546 people in the U.S. die each year from heart disease, stroke and other cardiovascular diseases, or about one of every three deaths in America; and WHEREAS, about 2,300 in the U.S. die from cardiovascular diseases each day, accounting for about one death every 38 seconds and about 92.1 million American adults are living with some form of cardiovascular disease or the after-effects of stroke; and WHEREAS, the American Heart Association’s 2023 Impact Goal seeks to improve the cardiovascular health of all Americans by 20 percent while reducing deaths from cardiovascular diseases and stroke by 20 percent through research, population- and community-level interventions, public health and policy measures; and
WHEREAS, about 80% of cardiovascular disease may be prevented through everyday healthy living steps, including physical activity, good nutrition, not smoking, maintaining healthy weight, and controlling blood pressure, cholesterol and blood glucose levels; WHEREAS, the American Heart Association encourages citizens to help save lives by calling 9-1-1 if symptoms occur, become trained in CPR, and promote comprehensive automated external defibrillator programs in their communities; and WHEREAS, the American Heart Association is celebrating February 2023 as American Heart Month and promoting education and awareness by encouraging citizens to learn the warning signs of heart attack and stroke; NOW, THEREFORE, BE IT RESOLVED, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GREENFIELD hereby recognizes the importance of the ongoing fight against heart disease, do hereby proclaim February 2023 to be AMERICAN HEART MONTH in the City of Greenfield and urges all citizens to recognize the critical importance of recognizing symptoms, taking preventive measures to live healthy, and incorporating tools and skills that will increase survival rates and save thousands of lives each year.

Dated: February 14, 2023
__________________________
Robert White
Mayor of the City of Greenfield
49 A PROCLAMATION OF THE CITY COUNCIL

OF THE CITY OF GREENFIELD PROCLAIMING
FEBRUARY 2023 AS BLACK HISTORY MONTH
WHEREAS, the City of Greenfield recognizes and values diversity, equity, and inclusion within our community; and, WHEREAS, the migration of African Americans to all parts of the United States and throughout the world have led to countless indelible contributions in the fields of science, medicine, law, social justice, athletics, the arts, government, and more; and, WHEREAS, the presence of African Americans in our community continues to enhance the quality of life in the City of Greenfield; and, WHEREAS, the City of Greenfield understands that African Americans have endured egregious discrimination and bigotry throughout the course of our Nation’s history, conflicting with the core values of the City of Greenfield; and WHEREAS, Black History Month calls on our collective need to recognize and combat racism, and to continue to build a community that embraces all ages, races, religions, and genders; and, WHEREAS, Black History Month is American History; and
WHEREAS, Black History Month is a time where all citizens are encouraged to reflect on past successes and challenges of Black communities, and to look to the future to ensure freedom, equity, and inclusiveness.

NOW, THEREFORE, BE IT RESOLVED, that we, the Greenfield City Council, do hereby proclaim February 2023 as Black History Month in the City of Greenfield.

DATED: February 14, 2023
________________________
Robert White
Mayor of the City of Greenfield
50 A PROCLAMATION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF GREENFIELD

PROCLAIMING FEBRUARY AS NATIONAL PESTICIDE AWARENESS MONTH WHEREAS, the U.S. Environmental Protection Agency recognizes February as National Pesticide Awareness Month.

WHEREAS, during this month the purpose of the National pesticide safety education is to reinforce core principals of safe pesticide use and raise awareness.

WHEREAS, ensuring the health and safety of agriculture workers and the communities affected by treated pesticide areas is essential.

WHEREAS, education is important and the work that they do by advocating and providing information to the community especially those affected here locally in our very own Heart of the valley.

WHEREAS, local organizations such as Greenfield Lideres Campesinas , Safe Ag Safe Schools, Centro Binacional Para El Desarollo Indigena Oaxaqueño, United Farm Workers, UFCW Local 5, Monterey Bay Center Labor Council, Greenfield LULAC have been working not stop to inform and protect the community.

WHEREAS, the California Department of Pesticide Regulation (DPR) is developing a statewide notification system to provide the public with advance, transparent and equitable access to information about pesticide applications. The department anticipates implementation to begin in 2024 and it will be the first In the world.

THEREFORE, BE IT RESOLVED that I, Robert White , Mayor of Greenfield, do hereby proclaim February 2023, as

NATIONAL PESTICIDE AWARENESS MONTH
Dated: February 14, 2023
_________________________
Robert White
Mayor of the City of Greenfield
51 MEMORANDUM: February 5, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director

TITLE: CITY OF GREENFIELD WELCOME SIGNS UPDATE

BACKGROUND
Restoring “Welcome to Greenfield” gateway signage at the City’s north and south entrances along U.S. Highway 101 has been of interest to the City since previous signage was removed approximately 6 years ago. Previous signage was taken down after years of weathering and storm damage, but was a source of community pride and identity. Restoring these signs is a priority for the City Council, as well as the Planning Commission. Gateway signage has been approved in the City’s Capital Improvement Plan, and the City is eager to get new signs installed.

DISCUSSION
On April 14, 2022, the City Council chose preferred materials for the “Welcome to Greenfield” sign. The consensus of the City Council was that the signs would be a lighter redwood barn style sign with a river rock base, the Broccoli man would be included as well as a slide out area for messages.

Staff made a determination to relocate the Southbound welcome sign location from the South West to the South East portion of the percolation pond, and is recommending to construct this sign to the same dimensions of the proposed Northbound sign. Staff has placed ‘story poles’ indicating the Southbound location of the welcome sign. Story poles are a method of measuring by placement of rods that indicate the proposed height, width, and location of a structure.

In November of 2022, the City requested that the City Surveyor survey the Northbound sign location to identify the exact location to include the appropriate verbiage in the lease agreement with the assumed property owner. This was quite an extensive process, as the surveyor needed City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
52 to review associated County, Cal Trans, and private property title reports. In mid-December 2022, it was discovered that the location of the Northbound sign was actually in County Right of Way and not on private property. Staff has been in contact with the County Surveyor regarding the discrepancy and is awaiting the County’s review of the City’s findings. Concurrently, the County Surveyor is assisting staff in discussions with the appropriate staff at the County to determine if the sign will be able to be located at this site, and if so, what permits and agreements will need to be applied for.

Staff will be distributing Request For Proposals (RFP) within the next month for both welcome signs while concurrently working with the County for permitting and agreements.

BUDGET AND FINANCIAL IMPACT
The 2019-2020 operating budget includes a capital improvement budget for these items of approximately $210,000. Staff supplementally appropriated the remaining $193,000 capital improvement budget to FY 22/23 budget on September 27, 2022 by Resolution.

ATTACHMENTS
Exhibit 1: Southbound Welcome Sign Exhibit, relocated.
53 Exhibit 1: Southbound Welcome Sign Exhibit, relocated.

New Location &
story poles
Previous Location
Percolation
Pond
N
54 Installed Story Poles – maximum height at the mid-point of orange banner 55 DATE: February 6, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, Public Works Director
Douglas Pike, PE, City Engineer
TITLE: PRESENTATION AND CONSIDERATION OF PROPOSED

STREET, DRAINAGE AND PEDESTRIAN IMPROVEMENTS ON
12TH STREET BETWEEN OAK AVENUE AND ELM AVENUE

Background
For some time, the City Public Works Department has identified the need for street, drainage and pedestrian improvements on 12th Street between Oak Avenue and Elm Avenue. This is a key pedestrian route for students accessing Vista Verde Middle School, as well as Oak Avenue Elementary School.

Street, drainage and pedestrian improvements to the East Side of 12th Street in this block have been incrementally completed or are currently under constriction by developers. The Magnolia Place Apartments, Phase II is constructing the remaining gap in these improvements on the east side of the street, with work expected to be complete by mid-summer.

The west side of 12th Street is undeveloped and poses a challenge to the heavy pedestrian traffic along this block of 12th Street associated with the schools.

The Transportation Agency for Monterey County (TAMC) has programmed funds to assist with “Safe Routes To Schools” projects. In partnership with the City of Greenfield, TAMC engaged Greenfield residents and workers, age 14 and older to vote to determine which Safe Routes to School projects to fund in their city. Voters cast their votes from December 1 – 15, 2022, to select projects from a list of projects developed by the Greenfield Safe Routes to School Steering Committee. These projects are intended to make it safer for kids and families to get to and from school.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
56 At the final Steering Committee meeting on January 24, 2023, the committee reviewed voting results and recommended four projects for funding. For Greenfield, among 21 potential projects considered, the number one priority project was to install sidewalk on the west side of 12th St. between Oak Avenue and Elm Avenue. The four top projects, by priority, included:

1. Install 0.24 miles of sidewalk on the south side of 12th Street between Oak Avenue and Elm Avenue. Install high visibility crosswalk, curb ramp, and flashing stop signs on 12th Street and Elm Avenue when sidewalk is installed. (Project No. 4)

2. Upgrade 12 signs around all school campuses. (Project No. 19)

3. Install a 0.12-mile sidewalk on 12th Street between Cherry Avenue and Harvest Way. (Project No. 13)

4. Install high visibility crosswalk across Heidi Drive on Elm Avenue and install school crossing signage. (Project No. 6)
The number one prioritized project on 12th Street will not only benefit student and pedestrian safety but will also resolve severe drainage and street condition issues on this portion of 12th Street.

Grant Funding Efforts
In 2020 the City Public Works Department applied for ATP Cycle 5 Grant funds for these improvements but was unsuccessful in obtaining this grant.

In 2021 TAMC set aside funding for Safe Routes to School projects through the Greenfield Participatory Budgeting Voter Program. Up to $250,000 may be available for various projects in the City. The 12th Street Project has been selected and is eligible for some participation funds through this grant program. intended to fund sidewalks and signs only, with an estimate for these two elements of $132,000.
12th Street Project Options
Attached are photos of existing conditions on 12th Street, and an exhibit of what Option 1 Improvements would look like as a reference for discussing the three initial options presented for consideration.

The TAMC Grant provides limited project funding. Other project costs are the responsibility of the City. The City’s costs are proposed to be used from Traffic Impact Fees, and the Streets Fund (Gas-Tax and Measure X program funds.)
Option 1: Full improvements on the West side of 12th Street Between Oak and Elm.

This option includes:

1. New concrete curb, gutter and sidewalk for full length of the street.

2. Storm drain to solve standing water issues.

3. Full pavement remediation/repair in areas previous not re-paved by development.

If the Council desires full, permanent solution with complete capital improvements, the estimated budget is summarized below:
57 TABLE 1
Item Budget Funding Source and Notes FY Appropriation
Survey & Right-of-way
research & Utilities
Research
$19,440 Street Fund 2022-23
Project Design $77,770 Street Fund 2022-23
Project Management,
Advertising and Award
$12,000 Street Fund 2022-23
Construction $1,300,000 Street Fund, Grant Funds 2023-24 Construction Mgt &
Inspection & Material
Testing
$125,000 Street Fund 2023-24
TOTAL $1,534,210 $132 in Grant Funds, Balance in Traffic Impact Fees and Street Funds
Option 2: Partial (2/3) Improvement on the West side of 12th Street Between Oak and Elm.

This project would include:

1. New concrete curb, gutter and sidewalk for 2/3 of the length of the street, beginning at Oak and extending approximately 2/3 of the way to Elm (The length of the proposed storm drain system)

2. Storm drain to solve standing water issues.

3. Asphalt dike and 5’ asphalt pedestrian improvements for 1/3 the length of the street

4. Reduce pavement repair strategy to remedial vs. replacement If selected this option is estimated at:

TABLE 2
Item Budget Funding Source and Notes FY Appropriation
Survey & Right-of-way
research & Utilities
Research
$19,440 Street Fund 2022-23
Project Design $77,770 Street Fund 2022-23
Project Management,
Advertising and Award
$12,000 Street Fund 2022-23
Construction $1,000,000 Street Fund, Grant Funds 2023-24 Construction Mgt &
Inspection & Material
Testing
$100,000 Street Fund 2023-24
TOTAL $1,209,210 $132 in Grant Funds, Balance in Traffic Impact Fees and Street Funds
Option 3: Partial (Temporary Asphalt Path) Improvement on the West side of 12th Street Between Oak and Elm.

This project would include:

1. No Curb and gutter.

2. Regrading of shoulder
58 3. Temporary storm drain to solve most, but not all, standing water issues. (would have temporary flush grates at two locations with local regrading. Tie these inlets to the eastside of the street inlet boxes if possible.

4. Asphalt or concrete swale full length of the street to direct water.

5. 5’ asphalt pedestrian path for full length of the street.

6. Reduce pavement repair strategy to remedial vs. replacement If selected this option is estimated at:

TABLE 3
Item Budget Funding Source and Notes FY Appropriation
Survey & Right-of-way
research & Utilities
Research
$19,440 Street Fund 2022-23
Project Design $37,770 Street Fund 2022-23
Project Management,
Advertising and Award
$12,000 Street Fund 2022-23
Construction $550,000 Street Fund, Grant Funds 2023-24
Construction Mgt &
Inspection & Material
Testing
$55,000 Street Fund 2023-24
TOTAL $674,210 $132 in Grant Funds, Balance in Traffic
Impact Fees and Street Funds
Budget And Financial Impact
The Grant will fund $132,000 for the proposed improvements, and the City commitment will be the balance from Traffic Impact Fees, and the Streets Fund (Gas-Tax and Measure X program funds.)
Staff Recommendation
Staff, the Safe Routes to School Steering Committee and the community are in agreement that this is an important project for pedestrian and student safety. Staff recommends that council consider the project to build improvements on 12th Street and direct staff to refine options and return with a project for budget approval or consider one of the options presented with adjustments as desired.

Once a desired project is indicated, Staff will return to Council with a request to approve the project and appropriate funds for the project.

PROPOSED MOTION
I MOVE THAT STAFF REFINE OPTION NO. __ ABOVE PER COUNCIL COMMENTS,

AND BRING BACK A PROPOSED RESOLUTION APPROVING A PROJECT BUDGET

AND APPROPRIATION OF FUNDS FOR PROPOSED STREET, DRAINAGE AND PEDESTRIAN IMPROVEMENTS ON 12TH STREET BETWEEN OAK AVENUE AND

ELM AVENUE
59 PROPOSED

STREET, DRAINAGE AND

PEDESTRIAN IMPROVEMENTS
ON 12TH STREET

BETWEEN OAK

AVENUE AND

ELM AVENUE
60 Existing Conditions Photos
61 Existing Conditions Photos
62 Existing Conditions Photos
63 DATE: February 7, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, Public Works Director
Douglas Pike, PE, City Engineer
TITLE: PUBLIC WORKS UPDATES – CAPITAL IMPROVEMENT
PROJECTS, JANUARY 2023 STORM, TYLER LIFT STATION
BYPASS

Background
This report is intended to provide a summary report of general progress on current Capital Improvement Projects (CIPs), as well as provide general information regarding the January 2023 Storm and Tyler Lift Station failure and bypass.

General Progress On Current Capital Improvement Projects The following table represents the current CIP Project and Status:

FUND PROJECT TITLE STATUS ESTIMATED

COMPLETION
Streets
Pedestrian and Accessible Parking
Project
Complete January 2023
Village Green Square Sidewalk
Repairs
Complete January 2023
Pavement Maintenance Program –
Year 1
Advertising for Construction Pending September 2023
Pavement Maintenance Program –
Year 2
Advertising for Construction Pending September 2023
Walnut Avenue – North Side
Pedestrian Improvements
Design 30% Complete December 2023
Walnut Avenue – Widen Walnut to add
an additional westbound lane from
ECR to US101
ROW Acquisition June 2024
City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
64 Walnut Avenue – Interchange Capacity
Study
Grant Application Submitted June 2024
Apple Avenue Water System Extension Advertising for Construction Pending Permitting State Waterboard Approval
December 2023
Traffic Master Plan RFP Response in Review, Negotiation July 2023 North And South Entrance Signage Easement Acquisition; Design Complete August 2023 Water
New Well Development ROW Acquisition September 2024
SCADA Upgrades Vendor Design/Build Proposal Pending Approval August 2023 Water Rate Study and Prop 218 Vote Notices and Ballots to be sent out May 2023 Well #6 Repairs In Construction March 2023
GSA-GSP Preparation In Work TBD
Wastewater
SCADA Upgrades Vendor Design/Build Proposal Pending Approval August 2023 Water Rate Study and Prop 218 Vote Notices and Ballots to be sent out August 2023 WWTP
New WWTP In Design 2027
New Spray Fields ROW Acquisition, Preliminary Environmental 2025 New Sludge Dewatering Equipment In Design June 2024
Facilities
Rec New Community Center Property Acquisition 2025
Rec Art Center Rehabilitation Architectural Renderings and budget for Grants in process
2024
Parks Soccer Field Mitigation Mitigation in progress June 2023 Parks Baseball Fields Rehab Rehab in progress June 2023 Fire Firehouse Modifications Architectural Renderings and budget for Grants in process
June 2025
January 2023 Storm
The recent storm event in January was a true testament of the resiliency of the residents, businesses, and City staff in Greenfield. Public Works crews worked at all hours to keep the roads safe and to prevent major flooding in the City. Staff rented and purchased equipment needed to keep the City safe. Debris was constantly removed from the streets, storm drains.

There were two (2) areas damaged due to the storms: A storm drain inlet collapsed, likely due to being overwhelmed by water and not visible to trucks passing by; and rutting of the exterior levees at the wastewater plant ponds, the structural integrity was not compromised. These area will be repaired in the next few months.
65 WWTP levee rutting
Storm Drain collapse on El Paseo Way
The estimated amount of overtime, rental and purchase of equipment, and damage is estimated to be approximately $95,000 as a result of the storm. On Monday, February 6, 2023, staff met with a representative of the FEMA Public Assistance Program to discuss what the City will need to submit to FEMA to be reimbursed as this storm was declared a disaster and qualified for FEMA assistance (throughout the state). Staff will be working diligently over the next few months to provide the necessary information to FEMA.
66 Tyler Lift Station Failure and Bypass
The Tyler lift station failed on the morning of January 30, 2023. The dry well filled with sewage due to the bolts holding the pump in place wobbling out of the mechanical seal housing. Without the bolts, the pimp motor was able to rotate on the mechanical seal housing, which permitted the sewage to seep thorough.

This failure ultimately resulted in a Category 2 spill, which was reported to the State. Staff had an emergency bypass installed, ultimately closing portions of El Camino Real in both directions with detours in place. Complete new pumps will take 6-8 weeks to arrive, and staff is diligently working on other options for this duration so El Camino Real can be re-opened and the lift station can operate in a temporary manner.

Tyler Lift Station
67 Vazquez Ave
Bypass pump
68 Bypass Pump discharge location
69 City Council Memorandum 599 El Camino Real, Greenfield CA 93927 831-674-5591 www.ci.greenfield.ca.us
DATE: February 7, 2023
AGENDA DATE: February 14, 2022
TO: City Council
PREPARED BY: Paul Mugan, Community Development Director TITLE: Community Development Department Update 2023

BACKGROUND
Beginning in 2019 and following a period of instability the city recruited new leadership to direct the Community Development Department (CDD). New leadership (i) assessed the condition of the department, (ii) introduced best practices, and (iii) implemented top in class competencies to improve delivery of departmental services to the public and other stakeholders.

The department had suffered from unstable fiscal affairs, unstable direction, and general lack of best practices. To improve accountability and best practices, staff recommended and the City Council authorized as one of CDD’s early initiatives in 2019, the purchase of the department’s permit tracking software IWORK. This software now allows better customer service by properly managing permit data. Until 2019, the department lacked the capability to account for and measure its activities. This deficiency was most pronounced in the department’s fiscal affairs.

Table “A” Fee Schedule Receipts
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 CY 2018
CY 2019
CY 2020
CY 2021
CY 2022
CY 2018 CY 2019 CY 2020 CY 2021 CY 2022
Total Fees $750,580 $342,310 $1,247,310 $2,069,080 $5,064,750

FEE SCHEDULE
70 Fiscal Affairs
The fee schedule plays a vital role in the city’s financial health. Twice previously the city forgave millions of dollars from uncollectible Accounts Receivables (AR). New management made it a priority that such payoffs not re-occur. These AR accounts were predominantly development accounts holding uncollectible indebtedness. As noted in the 2014 staff report for the fee schedule, cost recovery and proper impact fees pursuant to AB1600 were key justifications (See A2) to approve the “new” schedule (See Attachment “A1-A12”). The City Council approved the fee schedule believing its enactment would recover costs and pay for adverse impacts of development. By 2019, the subject fee schedule had been in force for five years but had accomplished neither cost recovery nor proper impact fee collection. Antiquated methodologies and staff’s inability to implement fixture-count (See A11) parts of the fee schedule contributed to the problem of undercharging permit fees on a significant scale.

Table “A” reflects the problem and its remedy is notable with subsequent year data. The amounts due the city in development permit and impact fees in 2019 were half what they were in 2018, but the city had issued more permits in 2019 (See Table E). We also learned that most deposit accounts were in arrears, resulting in inappropriate draws on the general fund because activities which should have been covered by the fee schedule instead were inappropriately charged to the General Fund. As noted supra, without IWORK, and dedicated staff auditing numerous accounts these problems would have been difficult to identify. Recruiting consultants to help implement departmental best practices proved indispensable toward reversing the trends seen in 2018 & 2019, in a manner sufficient to accommodate the intensity of development the city experienced in 2020 forward.

Beginning in 2019, the city contracted with 4LEAF to train staff on the new IWORK permit tracking software. This software enabled management to account for departmental activity. It also equipped staff with the training necessary to deliver improved customer services to the public. As noted in Table “B,” this effort continued with a Contractor/FTE balance of 10:3 in 2020. Additional contracts were retained during 2020 in planning, building and IWORK training to secure optimal departmental performance. This training concluded timely, given that the last two years witnessed unprecedented levels of development activity. Tables D and E shows that development activity has doubled in intensity from what we saw just two years ago in 2020. This intensity appears to be continuing in 2023. The past two years have seen FTE/Contractor ratios return to more balanced proportions (4:4) at the same time recruitments continue to offset the need for consultant contractors. As noted supra, the future need for consultants should be driven primarily by specialized needs and/or redundancies. 71 Table “B” FTE/Contractor Balance
FTE/Contractor Ratios
The IWORK software provides indispensable data to assist management with improving customer service. Due to the intensity of the current development environment as reflected in Tables A, D, and E, development receipts exceeded $2 million in 2021 and reached an unprecedented $5,064,000 last year. This was accomplished through implementing the fee schedule the City Council approved. There remains antiquated parts of this fee schedule which continues to create unnecessarily delays. The current schedule requires the counting of plumbing and electrical fixtures, methods which became obsolete in the 1970’s. It is widely considered obsolete because staff is required to perform manual counts on project plans that routinely span hundreds of pages and can consume weeks, not days, in turnaround time.

Once CDD began calculating fees in accordance with the fee schedule approved by the City Council, receipts increased from $342,000 to $1,247,310 in one year. Last year, staff unsuccessfully took proposed revisions to the fee schedule to City Council. Staff intends to revisit the fee schedule matter again this year for Council consideration. Most jurisdictions revisit their Planning and Building fee schedule every two years. Greenfield’s current fee schedule was approved by the City Council in 2014 (See Attachment “A”), and thus has not been updated in eight years.

There should always be a need for specialized contractors, given the scope of CDD responsibilities. For example, during the last four years the city has not required any Advanced Planning. Specifically, the General Plan ends its current shelf life in 2024, while the city’s Housing Element is due for updating this year. Both constitute major advanced planning initiatives. As noted below, the city’s exemplary record in housing construction, paves the way for seamless transition toward our new Housing Element and General Plan updates. Ultimately, these advanced planning efforts will result in the city’s new zoning code, which captures the city’s modern policies and procedures into a regulatory framework in permitting. 4 4 3 4 4
6 9 10
4 4
0 5
10 15
CY 2018 CY 2019 CY 2020 CY 2021 CY 2022
FTE Contractor
72 Table “C” Regional Housing Needs Allocation Cycle Five Housing
The State of California requires jurisdictions to submit Annual Performance Reports (APR’s) regarding the city’s housing construction. These reports are due to the Housing and Community Development Department (HCD) each April for the preceding calendar year. The city was four years behind its mandatory reporting in 2019. With direction from city leadership, the city’s CDD commenced the work necessary to bring Greenfield into full compliance. The current APR is included as Attachment B1 and reflects the information captured in Table C. The city’s exemplary performance remains unmatched by any other jurisdiction in Monterey County. The city met its RHNA requirements in very low and low income housing construction back in early 2020 and exceeded its RHNA requirements in the remaining income groups last year. Current forecasting for known projects this year indicates that the first year of cycle six will see Greenfield produce double its cycle six requirement in very-low and low-income households within the first year of the new eight-year cycle.

In addition to housing, commercial development is proceeding at an unprecedented pace. Since 2019, the city’s CDD has processed building permits with a total valuation of $121.7 million, an average of approximately $30 million per year. This is $10 million above where we were in years prior to 2019. CDD forecasts that current projects in 2023 carry a total valuation over $147 million for the year. This is triple the growth over 2022, which was a record year. 2015 2016 2017 2018 2019 2020 2021 2022
Very low 5 5 61 61 61 97 189 189
Low 47 68 93 93 93 93 179 346
Moderate 33 33 36 36 36 45 100 126
Above Moderate 2 3 8 11 14 48 81 112
0 50
100
150
200
250
300
350
400
Percent of RHNA Allocation
Year
Cycle 5 RHNA Allocation
Very low
Low
Moderate
Above Moderate
73 Table D Building Permit Valuation
The following projects were either entitled or built during this reporting period (2018-2022):

Marriott Townplace Hotel; Walnut Travel Center; Poppy’s Truck Stop Center; Greenfield Self Storage Expansion; Magnolia Apartments, Walnut Place, Terracina Hills, EAH, and five major cannabis operations. Also noteworthy, since SB9 became law, residents have built approximately 30 ADU’s known as accessory dwelling units. In addition, the Yanks complex continues build-out Table E Building Permits Issued
Building Permit Issuance Table E and Valuation Table D
Two key statistics reflect the intensity of development; (1) the number of building permits issued (Table E), and valuation (Table D). Valuation indicates the true monetary value applied toward real property improvements in the city. The number of building permits issued identifies trends in development unrelated to the value of said permits. A building permit may be as simple a project as a water heater installation, or it may reflect a new building entirely. 10 23.19

21.2 20.37

39.92 40.21
0 5
10 15
20 25
30 35
40 45
Total Cost (In Millions)
Valuation
$$ Valuation of Building Permits Issued
2014 2018 2019 2020 2021 2022
0 100
200
300
400
500
CY 2018 CY 2019 CY 2020 CY 2021 CY 2022
Building Permits Issued
74 Cannabis Revenues
Table F – Cannabis Tax Revenues
Greenfield was one of the earliest communities to welcome cannabis, before the industry became more mainstream throughout California. Since 2017, Greenfield residents have witnessed the industry struggle in an environment more dynamic than anyone anticipated. Many small operators did not survive long, and those who remain in business face recurring threats from illicit operators, oversaturation of product in the marketplace, and a heavy regulatory and tax environment. For example, in 2017 the city approved licenses for 13 operators. Of those, only four survived to actually do business in the city. Despite extreme forecasts for revenues advanced by cannabis advocates (upward of $30 million/anum), the benefits to the community have not kept pace with the exaggerated expectations when the industry first presented in 2016/2017. As indicated in Table F, the city received approximately $1.6 million in tax revenues as its highest producing year to-date in 2021, with a slight decrease in 2022, the year in which three licensees failed to renew active Regulatory Permits.

Flora, Ceres Labs, and Bloom failed completely, while Loudpack was bought by Harborside.

The good news in 2023 is that five operators continue to call Greenfield home. These operators employ hundreds of employees, some of whom purchase units among Greenfield’s new housing stock. Throughout the difficulties our operators have experienced, the city has partnered with licensees to protect employment payrolls as much as possible, given the regulatory burdens of Chapters 5.28 and 5.10 and the Implementation Guidelines for Implementing Chapter 5.28. In addition to our current cannabis Regulatory Permit holders, the CY 2018 CY 2019 CY 2020 CY 2021 CY 2022 CY 2023
900 Cherry 371.4 595 727 540 1115 105
Higher Level 0 0 0 0 134 37.6
1071 Cherry/ 525 10th 0 113.5 200 935.8 130 0
Organix 4th St 50 100 100 100 50 0
Next Wave 0 0 0 100 0 0
0 200
400
600
800
1000
1200
1400
1600
1800
Cannabis Tax Revenues (In Thousands)
Next Wave Organix 4th St 1071 Cherry/ 525 10th Higher Level 900 Cherry 75 city receives on a continuous basis, inquiries regarding our capacity to host additional cannabis operators.

Outstanding Issues
A key question is whether the current pace of development will continue? As noted supra, 2023 looks like the valuation of development will set another record for investment in the city – for the third consecutive year. The city has several hundred acres in lands yet to develop (South End Annexation, Mira Monte Map, Specific Plan Area and Yanks), plus substantial infill and sphere of influence acreage. Consequently, planning and building expects a heavy load in the years ahead, with advanced planning responsibilities predominant in the short term, and the continuous task to assimilate new development seamlessly into the community. It is worth noting, that unlike some city functions planning and building are largely statutory responsibilities dependent on a range of statutes and administrative guidelines including, but not limited to the Permit Streamlining Act, California Environmental Quality Act, Subdivision Map Act, California Building Code, Housing Element Law, Housing Discrimination Law and the city’s General Plan and Zoning Code.

Advanced Planning
Greenfield’s controlling General Plan was written in 2005. It was intended to stay active until 2025. Jurisdictions are permitted two amendments per year of any size; consequently, there should seldom be the need to update a General Plan any more frequently than 20-year intervals. The city’s controlling Housing Element, which is part of the General Plan, was written to cover the Cycle Five Regional Housing Needs Allocation (RHNA) starting in 2015 and ending in 2023. The City’s RHNA allocation for the years 2023-2031 are below in rows “a-d.” Cycle Cycle No. of % of
Group 6 Allot 5 Allot 5 Units 5 Allot
(a) Very Low Income 101 87 164 189
(b) Low Income 66 57 197 346
(c) Moderate Income 184 66 83 126
(d) Above Moderate 379 153 171 112
Cycle Five Performance
As noted supra in Table C, the city’s cycle five performance is unprecedented. If an imbalance exists in Greenfield between market rate housing and low-income housing construction, as many believe, the current year’s housing construction is a placeholder. The city likely will issue building permits covering 343 low-income housing units this year (2023). This means that by the start of cycle six, the city may have double its allocation already reported to HCD. The city’s housing allocation is the number of units the state of California has determined are needed in Greenfield. The state HCD in concert with the Department of Finance, determines what communities “need” through the Regional Housing Needs Allocation process. In appears the city will comply with its vey low and low income housing construction requirement for the next eight years, the first year of cycle six. This exemplary record in low income housing construction during cycle five, emphasizes the need for Greenfield to make it a high priority to build market rate housing during cycle six ending in 2031.

Housing Element Update
Tonight the City is considering a contract to initiate start of the final work to get the city’s cycle six Housing Element approved. REAP grant resources is paying 65% of its contract cost. The city’s exemplary record will go a long way toward a seamless preparation for the housing 76 element update. The element is the first stage in the General Plan update. Responses for Requests for Proposals were received and reviewed by the city, with staff’s recommendation presenting to Council.

General Plan Update
The city’s exemplary housing production during the eight years of cycle five of RHNA, encourages focus on the city’s top land use priorities for the next twenty five years. As discussed supra, the city has hundreds of undeveloped acreage. With this capacity, the city may address long standing and significant land use issues. For instance, the downtown, recruitment of resident serving uses to the city, stability in the cannabis industry, agricultural mitigation and key infrastructure issues such as the Waste Water Treatment Plan and Greenfield’s four interchanges.

FTE/CONTRACTORS RATIO
As discussed supra, the FTE/Contractors ratio within CDD is important. Given CDD responsibilities, it is likely that specialized contractors will continue to be necessary to supplement the work performed by city FTE. Because most of the work in CD is driven by statutory requirements, the option to limit, or forego core duties because of workload may not be readily available.

It is also a high priority for management to develop city FTE to perform the specialized day to day duties inherent to Planning and Building. As noted in Table B, the overarching goal is to maintain a reasonable balance of FTE/Contractor ratios such as that shown in years 2021 and 2022, with recruitment activity weighted in favor of city FTE in all areas. The goal is to hire and train staff regarding departmental responsibilities and day to day services until such time as fewer and fewer contractors are necessary. For the foreseeable future, staff believes there will a significant need for continued contract staff, not only for specialized advanced planning activities, but also to supplement existing FTE workloads.

Conclusion
As outlined in this presentation, the current year forecast expects to see building permit valuation over $140 million in 2023. Last year witnessed development activity pegged at $40 million (valuation) for the year. Therefore, staff expects to process major projects during the current year include the following developments: the Marriott TownePlace hotel; EAH low income housing; Apple Avenue Self Help Housing; the Walnut Visitors center in the specific plan area and the Truck stop center on El Camino Real. In addition, the city’s work to update the General Plan (Housing Element) represents significant specialized advanced planning activities which should set forth vital development policies and procedures for permitting for the next couple decades. The data

RECOMMENDED ACTION
Accept report.

Attachment A1-A12 Master (Building and Planning) Fee Schedule Update 2014 Attachment B1 HCD Annual Performance Report for 2022 due April 2023 77 78
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City of Greenfield
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us

AGENDA DATE: February 14, 2023
TO: City Council
PREPARED BY: Gabriel Martinez, Building Official
TITLE: CONSIDERATION OF INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING SECTIONS 010, 020, 030, 040, 050, 060, 070, 080, 100, 110 AND 120 OF TITLE 15, CHAPTER 04, OF THE GREENFIELD MUNICIPAL CODE AND ADOPTING SECTIONS 130, 140, 150 AND 160 TO TITLE 15, CHAPTER 04, OF THE GREENFIELD MUNICIPAL CODE, ADOPTING BY REFERENCE THE 2022 EDITION OF THE CALIFORNIA BUILDING

STANDARDS AND CODE AND ADOPTING THE INTERNATIONAL PROPERTY

MAINTENANCE CODE
_____________________________________________________________________________

SUBJECT
Amend, restate and add sections to the Greenfield Municipal Code to adopt the 2022 Edition of the California Building Standards Code (excluding the 2022 Edition of the California Fire Code) and make related Amendments to Title 15, Chapter 04, of the Municipal Code

PURPOSE
Every three years the State buildings codes are updated. This item is to introduce by title only and waive the first reding of an ordinance amending the relevant sections of Title 15, Chapter 04, to implement the 2022 edition of the California Building Standards Code and make other related amendments. It is important to note that the proposed action (adopting the State Mandate 2022 edition of the California Building Standards Codes) will exclude the 2022 Edition of the California Fire Code. This is because the update to the California Fire Code has been addressed separately, as the City Council has already adopted an ordinance amending the Municipal Code to implement the 2022 Fire Code with the local amendments.

A copy of proposed Ordinance is included for your review/reference. 91 BACKGROUND & SUMMARY
The model and State building codes are updated every three years to include provisions of the most recent version. This update allows for codes to improve and adjust to the newest materials, methods of construction, and technological advances in the industry. The State of California Building Standards Commission adopts new State standards, which cities and counties are then mandated to adopt, either voluntarily or by default. Adopting the new editions of the building code by ordinance allow the City to amend the administrative portions of the code that are specific to Greenfield. Any proposed amendments will be implemented in accordance with the subject ordinance, attached.

The new codes appear to present a minor learning curve for designers, contractors and building officials. As part of the adoption process, the City is making every effort to ensure all affected parties are aware of the new codes and the proposed changes. Staff will be sending out informational materials regarding the amendments to affected stakeholders. Notification of the new building code will be posted at the public counter of the Development Services Department and City’s website.

To ensure that the Community Development Department is prepared for the new code adoption, additional training for staff will continue to occur in the form of classes and seminars through the various code organization such as the ICC Peninsula Chapter.

FISCAL IMPACT
There is no immediate fiscal impact by updating the City’s building codes. Building permits will continue to be subject to payment of permit fees that cover future costs incurred by the City, and updating the City’s building codes does not modify building or development fees.

RECOMMENDATION
City Staff recommends that the City Council move forward with introducing by title only and waiving the first reading of Ordinance.

PROPOSED MOTION

I MOVE TO INTRODUCE BY TITLE ONLY AND WAIVE THE FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AMENDING SECTIONS 010, 020, 030, 040, 050, 060, 070, 080, 100, 110 AND 120 OF TITLE 15, CHAPTER 04, OF THE GREENFIELD MUNICIPAL CODE AND ADOPTING SECTIONS 130, 140, 150 AND 160 TO TITLE 15, CHAPTER 4, OF THE MUNICIPAL CODE, ADOPTING BY REFERENCE THE 2022 EDITION OF THE CALIFORNIA

BUILDING STANDARDS CODE AND ADOPTING THE INTERNATIONAL PROPERTY MAINTENANCE CODE.
92 1
ORDINANCE NO.

AN ORDINANCE AMENDING SECTIONS 010, 020, 030, 040, 050, 060, 070, 080, 100, 110, AND 120 OF TITLE 15, CHAPTER 04, OF THE GREENFIELD MUNICIPAL CODE AND ADOPTING SECTIONS 130, 140, 150, AND 160 TO TITLE 15, CHAPTER 04, OF THE GREENFIELD MUNICIPAL CODE, ADOPTING BY REFERENCE THE 2022 EDITION OF THE CALIFORNIA BUILDING STANDARDS

CODE AND ADOPTING THE INTERNATIONAL PROPERTY MAINTENANCE CODE

THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1: Sections 010, 020, 030, 040, 050, 060, 070, 080, 100, 110, and 120 of Title 15, Chapter 04, of the Greenfield Municipal Code are amended and restated in their entirety, and Sections 130, 140, 150, and 160 of Title 15, Chapter 04, of the Greenfield Municipal Code are adopted and added to the Municipal Code, as follows:

15.04.010 Adoption of California Administrative Code.

The California Administrative Code, 2022 Edition, as set forth in Title 24, Part 1 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.020 Adoption of California Building Code.

The California Building Code, Volumes 1 and 2, 2022 Edition, as set forth in Title 24, Part 2 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein except for the following amendments:

Chapter 1, with the exception of Section 101, is deleted.

B. All of the appendices, with the exception of the following Appendices or portions thereof, are deleted:

1. 2022 CBC Appendix Chapter 1.

2. 2022 CBC Appendix C.

3. 2022 CBC Appendix J, except Section J110.1 shall be amended as follows:

General. Buildings and access envelopes shall be delineated on the development plans when necessary to keep disturbance out of particularly erodible areas. Exposed 93 2
soil shall be protected from erosion by temporary and/or permanent measures. Such protection may consist of mulching, plastic sheeting, and/or vegetation.

Runoff Control. Where concentrated runoff will occur, it will be carried in pipe or culvert conduits or over a nonerodible surface (paved, rocked or vegetated) to a catchment basin clearly shown on the development plan. All conduits must have proper energy dissipaters at the point of discharge when necessary to prevent erosion.

Building Site Runoff. Runoff from the building site shall be controlled by berms, swales, ditches, structures, vegetable filter strips and/or catch basins to prevent the escape of sediment from the site. At least one percent (1%) grade will be required toward an improved storm drainage or catch basin facility, either existing or planned.

Runoff Retention. Permanent holding of runoff on the site through percolation to the ground shall be required during and after construction, by the use of catch basins, retention grading, pavement collection and recharge systems and/or individual systems for housing units such as drywells and cisterns.

Topsoil. To promote regrowth of vegetation, the topsoil shall be stockpiled and reapplied upon completion of the grading on slopes of less than 5:1 (20%).

Soil Placement and Disposal. The placing or disposal of soil, silt or other organic and earthen materials from construction and other soil-disturbance activities at locations above the anticipated high-water line of any stream in the basin where they may be washed into said waters by rainfall or runoff in quantities deleterious to fish, wildlife and other beneficial uses, is prohibited.

Temporary Vegetation. Temporary vegetation sufficient to stabilize the soil as permanent vegetation cover is maturing shall be established on all disturbed areas as needed and as each stage of grading is completed.

Winter Operations. (October 15th to April 15th)

1. Land disturbances or development operations may be restricted or temporarily halted between October 15th and April 15th (the normal rain season) and/or other times whenever the Building Official determines that the weather, soil, slope and general site conditions may cause serious accelerated erosion or sediment damage either on-site or downstream. When work is allowed, native ground cover shall not be cleared, destroyed, burned, or disturbed more than 15 days prior to grading or construction work unless approved in advance by the Building Official.

2. When land development work is allowed during the normal rain season, adequate erosion and sediment control measures including sediment catch basins must be in place and effective during any land disturbance.

3. All cut and fill slopes without established vegetation between October 15th and April 15th shall be mulched. The mulching shall be anchored by punching or tacking into the soil or by use of netting. A minimum of 1,000 pounds of straw, or equivalent, 94 3
per each 10,000 square feet of slope surface will be required to be anchored. An additional amount may be required by the Building Official.

Dust. Dust from grading operations must be controlled. The permittee may be required to keep adequate equipment on the grading site to prevent dust problems.

Erosion Control Coordination with Project Installation.

1. All vegetation and/or structural measures required to safely discharge any accelerated runoff generated by the project shall be installed during the first or initial construction phase of the project.

2. Land shall be developed in increments of workable size which can be completed in a single construction season. Erosion and sediment control measures shall be coordinated with a sequence of grading, development and construction operations and all necessary erosion control measures shall be put in effect to the commencement of the next work increment and/or winter rain season.

3. Prior to completion and final acceptance of the project, all erosion control measures must be in place and all exposed bare soil shall be mulched, fertilized and otherwise prepared so that it is planted to a permanent vegetative cover. The Building Official may require watering of planted areas to initiate and assure growth.

Existing Major Developments. As part of an expansion or intensification of existing major developments, silt and grease traps or sediment catch basins shall be required.

Maintenance. All on-site erosion control facilities shall be properly maintained by the owners for the life of the project so that they do not become nuisances with stagnant water, heavy algae growth, insect breeding, odors, discharged debris and/or safety hazards. Vegetative maintenance required may include mowing, fertilizations, irrigation and/or reseeding.

15.04.030 Adoption of California Residential Code.

The California Residential Code, 2022 Edition, as set forth in Title 24, Part 2.5 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.040 Adoption of California Electrical Code.

The California Electrical Code, 2022 Edition, as set forth in Title 24, Part 3 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the National Fire Protection Association, is hereby adopted by reference and made part hereof as if fully set forth herein. 95 4

15.04.050 Adoption of California Mechanical Code.

The California Mechanical Code, 2022 Edition, as set forth in Title 24, Part 4 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Association of Plumbing and Mechanical Officials, is hereby adopted by reference and made part hereof as if fully set forth herein except for the following amendments:

A. Chapter 1, with the exception of Section 101, is deleted.

B. All of the appendices, with the exception of Appendix C, are deleted.

15.04.060 Adoption of California Plumbing Code.

The California Plumbing Code, 2022 Edition, as set forth in Title 24, Part 5 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Association of Plumbing and Mechanical Officials, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.070 Adoption of California Energy Code.

The California Energy Code, 2022 Edition, as set forth in Title 24, Part 6 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.080 Adoption of California Historical Building Code.

The California Historical Building Code, 2022 Edition, as set forth in Title 24, Part 8 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.100 Adoption of California Existing Building Code.

The California Existing Building Code, 2022 Edition, as set forth in Title 24, Part 10 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.110 Adoption of California Green Building Standards Code.

The California Green Building Standards Code, 2022 Edition, as set forth in Title 24, Part 11 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.
96 5

15.04.120 Adoption of California Referenced Standards Code.

The California Referenced Standards Code, 2022 Edition, as set forth in Title 24, Part 12 of the California Code of Regulations, as promulgated by the California Building Standards Commission and published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.130 Adoption of International Property Maintenance Code.

The International Property Maintenance Code, 2021 Edition, as published by the International Code Council, is hereby adopted by reference and made part hereof as if fully set forth herein.

15.04.140 Definitions.

The following words and phrases as used in this chapter or in any code adopted by reference by this chapter, shall be construed as defined herein unless from the context a different meaning is intended, or unless a different meaning is specifically defined:

A. “City” means the city of Greenfield when it refers to a political entity and means the incorporated area of the city of Greenfield when it refers to an area.

B. “City council” means the City Council of the City Greenfield.

C. “Fire chief” means the Fire Chief of the Greenfield Fire Department.

D. “Mayor” means the mayor of the City of Greenfield.

E. “Municipality” means the City of Greenfield.

15.04.150 Copies of Codes Available for Examination.

In accordance with Government Code section 50022.6, at least one true copy of all codes adopted in this chapter shall be filed for use and examination by the public in the office of the building official of the City of Greenfield.

15.04.160 Penalty for Violation of this Chapter.

A violation of any provision of this chapter or any of the building codes adopted by reference herein shall constitute a misdemeanor.

SECTION 2: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Greenfield hereby declares that it would have passed this Ordinance and each section, subsection, sentence, 97 6
clause or phrase thereof, irrespective of the fact any one or more sections, subsections, clauses or phrases be declared invalid.

SECTION 3: This Ordinance shall be in full force and effect from and after thirty (30) days following its adoption in accordance with law.

SECTION 4: The City Clerk shall publish this Ordinance as required by applicable law. * * * * * * * *
I hereby certify that the foregoing Ordinance No. ___was introduced and given first reading by title only at a regular meeting of the City Council of the City of Greenfield held on the 24th day of January 2023, and was thereafter duly passed, approved, and adopted at a regular meeting of said City Council held on the ___________________, by the following vote:

AYES and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
___________________________________
Robert White, Mayor
ATTEST:
__________________________________
Ann Rathbun, City Clerk
98 1
DATE: February 8, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and Councilmembers
PREPARED BY: Rob Mullane, AICP, Consulting Planner
Paul Mugan, Community Development Director
TITLE: CONSIDERATION OF A RESOLUTION APPROVING A

REVISED DESIGN REVIEW PERMIT FOR EXTERIOR

ALTERATIONS TO THE BUILDING AND PROJECT SITE AT
46/48 4TH STREET (APN: 109-521-039)

Design Review
While Design Review authority is typically at the Planning Commission level, commercial cannabis-related projects require City Council review and approval, and hence the City Council is the final decision-maker on the requested Design Review for this project. Section 17.10.040 of the City’s Zoning Code sets forth the responsibilities for Design Review. Those responsibilities include, among others, hearing and deciding applications for design review. The Zoning Code requires design review for all non-residential development. The purpose of design review is set forth in Section 17.16.070.A of the Zoning Code, which states:

The purpose of the design review process is to promote the orderly and harmonious growth of the city, to encourage development in keeping with the desired character of the city; to ensure physical, visual, and functional compatibility between uses; and to help prevent the depreciation of land values by ensuring proper attention is given to site and architectural design.

It is within the purview of the City Council to “approve, conditionally approve, or deny the proposed design review application.” As part of the design review process, the City Council may require that “the applicant modify plans in whole or in part and may condition the design review City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
99 2
approval to ensure inclusion of specific design features, use of specific construction materials, and conformance with all applicable provisions of this Title” (Section 17.16.070.F).

Section 17.16.070.E requires that design review approval or any modification thereto may be granted only when the City Council makes all of the following findings:

1. Any two-story construction requires notification of the property owners pursuant to Section

17.14.040, “Public Notices,” of this Title;

2. The proposed project is consistent with the objectives of the general plan, complies with applicable zoning regulations, specific plan provisions, planned unit development provisions, applicable City design guidelines, and improvement standards adopted by the City;

3. The proposed architecture, site design, and landscape design are suitable for the purposes of the building and the site and will enhance the character of the neighborhood and the community;

4. The architecture , including the character, scale, and quality of the design, relationship with the site and other buildings, building materials, colors, screening of exterior appurtenances, exterior lighting and signing and similar elements establishes a clear design concept and is compatible with the character of buildings on adjoining and nearby properties;

5. The proposed project addresses vehicular, bicycle, and pedestrian transportation modes of circulation; and

6. For specific plans and planned unit development design review application, the proposed project is well integrated with the city’s street network, creates unique neighborhood environments, employs architectural design that fosters sense of community, and contributes to a pedestrian oriented environment.

BACKGROUND
The 46 and 48 4th Street (46/48 4th St.) project site has approved planning entitlements for commercial cannabis operations dating back to February 2017. The originally-approved Regulatory Permit was to Greenfield Organix 4th Street (GO 4th) for cultivation and manufacturing operations, and the Regulatory Permit for this site was revised twice: in November 2017 to include distribution operations, and in October 2020 to include a retail dispensary operation: Higher Level of Care (HLC). Manufacturing operations of GO 4th commenced in May 2018 after limited tenant improvements were made and issuance of Regulatory Permit. Dispensary operations by HLC commenced in late September 2021, after issuance of a Temporary Certificate of Occupancy, which allowed the issuance of the Regulatory Permit. The manufacturing, distribution, and cultivation operations were limited to the front (western) portion of the building: Suites 46a, 46b, and 48a (see Figure 1 below).

Other Planning entitlements included a Conditional Use Permit (CUP) that was approved by the City Council on June 27, 2017, for commercial cannabis operations in general for the 46/48 4th St. site (as well as for 36 4th Street), and a Development Agreement adopted on July 11, 2017, 100
3 for the commercial cannabis operations at 36, 46, and 48 4th St. The Development Agreement was between the City and Gleanomic, LLC (Developer) and GO 4th St. (Licensee). A Design Review was also approved in October 2020, for the site improvements and exterior building improvements proposed by HLC for the dispensary. The revised Design Review is requested to permit various components of the dispensary’s construction that deviated from the Oct. 2020 approval and to obtain planning approval for exterior alterations to the building and the site that have been constructed without the requisite planning approvals. A more detailed timeline of the Planning entitlements is below; see Table 1 on the following page.

Figure 1 –46/48 4th Street Building with Layout of Suites 101
4 Table 1 – 36/46/48 4th Street Commercial Cannabis Planning Entitlement History Date Reso./Ord.
as applicable)
Entitlement
2/28/2017 Reso. 2017-09 Regulatory Permit approved for 36/46/48 4th St. for cultivation and manufacturing operations
6/27/2017 Reso. 2017-53 CUP approved for 36/46/48 4th St. for cannabis operations in general
7/11/2017 Ord. 525 Development Agreement approved for cultivation and manufacturing operations at 36/46/48 4th St.; Licensee:

Greenfield Organix 4th St., Sal Palma, Managing Member
11/21/2017 Reso. 2017-86 Amended Regulatory Permit for 36/46/48 4th St. to allow distribution operations
2/13/2018 Reso. 2018-14 Amendment of Regulatory Permits to allow adult use 5/1/2018 n/a Regulatory Permits issued for Manufacturing and Distribution
10/27/2020 Reso. 2020-81 Revised Regulatory Permit and CUP, approved a Design Review to allow dispensary operations at 46/48 4th St.
11/10/2020 Ord. 551 Amended Development Agreement adopted; Licensees:

HLC Greenfield, Sal Palma and Greenfield Organix 4th
St., Robert McKinley
9/26/21 n/a Regulatory Permits issued for dispensary; Temporary Certificate of Occupancy issued
May 2022 HLC applies for Revised Design Review for exterior alterations at dispensary and for rest of building and site 10/5/2022 Stop Work Orders issued by Building Official for work completed without planning and building permits, and
occupation of building suites without a certificate of
occupancy
Oct. to Dec.
2022
All parties work to complete Revised Design Review
application and address stop work issues
Although cultivation operations were approved for the 46/48 4th St. site in February 2017, tenant improvements for the balance (rear) of the building (Suites 46c, 48b, and 48c) were not completed in these early years of the Regulatory Permit due to financing issues. Instead, prior to HLC’s start of operations, GO 4th, the lessee of the entire 46/48 4th St. building, limited their operations to manufacturing and distribution.

GO 4th reactivated the requisite building permits for tenant improvements to the rear of the building (for the cultivation operations) in March 2020. Work resumed a few months later, and building inspections resumed starting in October 2020. Several building permit revision requests were made as work proceeded, and work frequently proceeded ahead of City approvals, such that many of these revisions were to permit already completed work. In addition, as the project progressed, work that involved exterior alterations was conducted without the benefit of additional Planning approvals for these exterior alterations and changes to the site plan. The building permit history for the 46/48 4th Street building, which includes construction for the 102
5 manufacturing operations, dispensary operations, and cultivation operations is included as Attachment 2 to this staff report.

After many attempts to work towards resolving the unpermitted work for the cultivation operations’ tenant improvements, a stop work order was issued by the Building Official on October 5, 2022. The Building Official also determined that certain rooms where manufacturing and distribution operations were being conducted did not have the requisite certificates of occupancy, and as such, a do not occupy order was issued. Work on the tenant improvements and manufacturing and distribution operations cannot resume until the proper Planning and Building Permits are obtained, including this Revised Design Review request.

Existing Setting
Location 48 4th Street
Project Site Size 1.1 acres
General Plan Designation Highway Commercial
Zoning C-H, Highway Commercial, Mixed Use Overlay
Cannabis Uses Dispensary: 2,309 sq ft
Manufacturing: 5,000 sq ft
Cultivation (with mezzanine): 24,697 sq ft
Total Square Footage: 32,006 square feet

PROJECT DESCRIPTION
The project is a request for revised Design Review to permit deviations from the October 2020 Design Review for the dispensary, as well as permit several exterior modifications to a 32,006-sq ft building on a 1.1-acre site at 46/48 4th Street (APN: 109-521-039). Notable exterior alternations include several conduit runs along the building’s exterior walls, rooftop HVAC equipment that is unscreened, condenser unit complexes on the south and east sides of the building, temporary and permanent generators and on-grade conduit runs, changes to the parking lot and fencing, and other appurtenant equipment. The color and style of the parapet wall element at the front of the building deviates from the October 2020 Design Review approval, and the applicant is seeking approval from the City Council of a revised design, depicted in the renderings for the project plan set (see Exhibit B of Attachment 1).

The project site and vicinity map are included below in Figure 2. 103
6 Figure 2 –Location Map

PROJECT ANALYSIS
The October 2020 Design Review included changes to the front and a portion of the sides of the building. The front, and a portion of the side, building façades were to be painted gray. Wood paneling was approved for the parapet wall area along the front and a portion of the side façades of the building (see Figure 3, below). Landscape improvements were approved between the building and public right-of-way along 4th Street including a combination of artificial turf, shrubs, trees, and benches for customers in front of the building. Improvements to the parking area closest to the dispensary were also approved.

The prior Design Review did not include alterations to the remainder of the building, nor did it include changes to the other areas of the parking lot and fencing, new temporary or permanent generators, or condenser complexes. These exterior alterations are all desired by the lessee of the building, and as noted above, the applicant wishes to deviate from the approved design depicted in the October 2020 Design Review application’s renderings for the front of the building. 104
7 Figure 3 – Approved Design from October 2020 Design Review The requested revisions are primarily limited to aesthetics, although the site plan changes also result in displacement of parking spaces and potential changes to site circulation. Other issue areas typically analyzed for Design Review were analyzed in the staff report for the October 2020 Design Review approval or are not applicable to the specifics of this revised Design Review request.

Zoning Code Requirements
Parking
Chapter 17.58 of the Zoning Code regulates parking for commercial zone districts. Compliance with the City’s parking regulations was analyzed in the staff report for the October 2020 Design Review, and the provided parking was determined to exceed the City’s minimum parking requirements with a surplus of 26 spaces. Staff has since determined that there were slight errors in the parking demand calculations, and the site plan as included with the October 2020 Design Review plan set had a 30-space surplus, with 23 spaces required and 53 provided.

For the revised Design Review, some of the spaces depicted in the October 2020 Design Review site plan have been displaced with required additional components, and the parking on the south side of the building has been reconfigured near the propane tank storage enclosure. As such, the provided parking has been reduced to 32 spaces, which still provides nine more spaces than the 105
8 minimum required by Chapter 17.58. In addition, the temporary generator is displacing nine parking spaces, and these would become available once permanent power by PG&E has been secured. This would provide a surplus of 18 spaces. Table 2, below, notes the revised project’s parking demand and parking provided. With a current surplus of nine spaces and a future surplus of 18 spaces once the temporary generator is removed, the project will have adequate parking for the proposed operations.

Table 2. Parking Demand and Parking Provided

USE FLOOR AREA PARKING RATIO SPACES REQUIRED
Dispensary 1,534 sq. ft. 3/1,000 5.1 spaces
Dispensary Storage 775 sq. ft. 1/3,000 0.3 space
Manufacturing 5,000 sq. ft. 1/1,000 5.0 spaces
Cultivation Area 23,274 sq. ft. 1/3,000 7.8 spaces
Cultivation Office 1,423 sq. ft. 3/1,000 4.3 spaces
Total number of parking spaces required for the entire structure 23 Total number of parking spaces provided on site 32
Surplus parking spaces (while temporary generator is in use) 9 Surplus parking spaces (once generator is removed) 18
Aesthetics
The site is zoned Highway Commercial with commercial cannabis uses that include the retail dispensary operation and the more industrial manufacturing, distribution, and indoor cultivation uses. The current as-built, and in-progress building aesthetics are not as clean as the plans submitted and approved for the October 2020 Design Review. The conduit runs and temporary generator in particular, have aesthetic impacts, which may or may not be acceptable for the proposed site and setting.

There are alternatives to locating the conduit runs elsewhere than on the exterior walls of the building, although these alternatives may require structural upgrades and have additional expenses. The temporary generator and its associated at-grade conduit runs are a temporary impact, as the generator will no longer be needed once the building is connected to PG&E power. The change to the design of the dispensary’s front elevation appears to be a step down in terms of design; however, the acceptability of the design change is subjective. The same can be said for the other site and building design changes. These may be supported by the City Council, or the Council may reject components of - or the totality of - the requested design changes.

Planning Commission Review and Recommendations
The Planning Commission considered the revised Design Review on January 3, 2023. After extensive discussion of the proposed revisions, a motion to recommend approval of the revised design as submitted failed on a 2-3 vote. A subsequent motion to recommend approval of the revised Design Review with the specific additional revisions to the design passed on a 5-0 vote.

The specific additional recommendations from the Commission were as follows:
106
9 1) To revise the placement of the conduit runs that are currently on the building’s exterior walls, and
2) To retain the original color/design of the parapet wall (the design as depicted in the renderings for the approved October 2020 Design Review).

Additional discussion by the Planning Commission during their deliberations showed support for relocating the conduit runs to the roof or to the inside of the building. The applicant has considered the recommendations of the Commission for these design changes and does not propose to relocate the conduit runs to the roof or to inside the building. The applicant proposes to go with the design as it currently exists for the southern elevation and proposes a modification to the conduit runs on the north side of the building to place these flush-mounted on the exterior wall, instead of the current bracket-supported mounting in order to improve the aesthetics of the building.

The applicant also is maintaining their request to go with the corrugated metal material for the parapet wall element for the front of the building, rather than proceed with the oak-colored and - grained parapet wall element as depicted in the approved October 2020 Design Review. The applicant’s narrative in response to the Planning Commission’s recommendations is included as Attachment 3.

CEQA

Section 15301 of the State CEQA Guidelines states that a Class 1 Categorical Exemption is for licensing existing public or private structures and facilities, involving negligible or no expansion of an existing use at the time of the lead agency’s determination. The revised Design Review is to allow changes to an existing building’s exterior, temporary equipment and uses within the project site, and additional on-grade appurtenant equipment on the rear and side of the existing building. None of these proposed changes would result in significant environmental impacts.

RECOMMENDATION
Given that the applicant was not able to address most of the Planning Commission’s recommendations on the proposed design, it is recommended that the City Council deny the revised Design Review request, or approve the revised Design Review with specific revisions more in keeping with the Planning Commission’s recommendations.

In the event that the City Council supports the proposed design changes, a resolution to approve the requested revised Design Review has been drafted for the Council’s consideration and possible action. Alternatively, should the Council have concerns regarding some or all of the proposed design components, the Council may also continue the item with specific feedback to the applicant on what changes would be required.

ALTERNATIVES

1. Deny the revised Design Review. A recommendation for denial should be based on specific findings of inconsistency with State law, the General Plan, Zoning Regulations 107
10 and/or other pertinent City standards. The applicant would be able to proceed with the project once revisions to the Building Permit application and plan set have been made and approved by City staff.

2. Approve the revised Design Review as currently proposed by the applicant.

3. Approve the revised Design Review with specific design revisions and/or additions or revisions to the project’s conditions of approval.

4. Provide feedback to the applicant on specific revisions needed for the proposed project and continue the item to a future City Council meeting.

PROPOSED MOTION (SHOULD THE CITY COUNCIL SUPPORT THE PROPOSED

REVISED DESIGN REVIEW)

I MOVE THAT THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPT RESOLUTION NO. 2023-13, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GREENFIELD APPROVING A REVISED DESIGN REVIEW PERMIT FOR THE COMMERCIAL CANNABIS OPERATIONS AT 46 AND 48 4TH STREET.

ATTACHMENTS

1. City Council Resolution No. 2023-13, including
Exhibit A: Conditions of Approval
Exhibit B: Revised Plan Set

2. 46/48 4th St. Building Permit History

3. Applicant Response to January 2023 Planning Commission Recommendations 108
1 RESOLUTION NO. 2023-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING A REVISED DESIGN REVIEW FOR

EXTERIOR ALTERATIONS TO THE BUILDING AND PROJECT SITE
AT 46/48 4TH STREET (APN: 109-521-039)
WHEREAS, in February. June, and July of 2017, the City Council approved various entitlements for construction and operation of commercial cannabis facility at 36, 46, and 48 4th Street in the City of Greenfield, with such entitlements including a Regulatory Permit for commercial cannabis manufacturing and cultivation operations, a Conditional Use Permit, a Development Agreement with Greenfield Organix 4th Street; and
WHEREAS, in October and November of 2020, the City Council approved a revised Regulatory Permit, an amended Conditional Use Permit (CUP), an amended Development Agreement, and a Design Review to allow interior and exterior alterations and allow a commercial cannabis dispensary at the 46 and 48 4th Street site with the dispensary to be operated by HLC Greenfield; and
WHEREAS, the revised Regulatory Permit, amended CUP, amended Development Agreement and Design Review approved in October and November 2020 were found by the City to qualify for a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the State CEQA Guidelines; and
WHEREAS, the approved commercial cannabis operations included cultivation, manufacturing, and distribution, with such operations having been issued the requisite Regulatory Permits and having commenced on May 1, 2018; and WHEREAS, HLC Greenfield and Greenfield Organix 4th Street desire to make certain revisions to the approved October 2020 Design Review and make additional exterior alterations to the project site and building that, pursuant to Section 17.16.070 of the City of Greenfield Zoning Code, require the approval of a revised Design Review; and
WHEREAS, an application for revised Design Review approval was filed in May 2022 by HLC Greenfield on behalf of both HLC Greenfield and Greenfield Organix 4th Street; and
WHEREAS, by operation of Section 17.10.050 of the City of Greenfield Zoning Code, the City Council is the designated approving authority for Design Review of proposed commercial cannabis facilities, after Planning Commission review and recommendation to the City Council on such Design Review applications; and 109
2 WHEREAS, the application for revised design review approval was reviewed by City staff including the Community Development Director; and WHEREAS, the revised Design Review application was considered at a duly noticed public hearing and recommended for approval by the Planning Commission on January 3, 2023; and
WHEREAS, the revised Design Review application was considered at a duly noticed public hearing of the City Council on February 14, 2023; and WHEREAS, the City Council shall grant Design Review approval only after making certain designated findings as set forth in Section 17.16.070 of the City of Greenfield Zoning Code, and that the Planning Commission has considered these findings as part of the Commission’s recommendation;
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Greenfield has considered all written and verbal evidence regarding this revised design review application at the public hearing and has made the following findings pursuant to Section 17.16.070 regarding the proposed development:

1. FINDING: That the proposed development is consistent with the objectives of the general plan, complies with applicable zoning regulations, specific plan provisions, planned unit development provisions, applicable city design guidelines, and improvement standards adopted by the City.
a. The proposed site is designated by the general plan for Highway Commercial uses and is in the C-H, Highway Commercial zoning district. Commercial and light industrial uses of the type proposed are allowed uses in these general plan and zoning code districts.
b. Chapter 5.28 of the municipal code and the land use table of Chapter 17.26 of the zoning code specify that cannabis cultivation, distribution, and manufacturing facilities are allowed uses in the C-H, Highway Commercial zoning district. c. The proposal to revise the project site and building’s design to accommodate temporary and emergency generators, condenser unit sets, and additional conduit runs to support an existing commercial cannabis operation would be consistent with prior Planning permit approvals for the project site. d. The proposed project is consistent with general plan policies that call for the recruitment of businesses, industries, and other employers whose operations are consistent with long-term economic development goals of the City; the proposed project provides new jobs to further the City’s jobs to housing goals; the proposed project supports an important existing industry in the City that provides a greater diversity of the type of commercial development and employment opportunities available in the community. It will also provide a significant source of revenue to the City that will continue to enable the City to provide services and benefits to the community that are otherwise challenging to provide because of budget limitations and insufficient revenues.
110
3 e. The general plan encourages development of commercial and industrial uses that are consistent with the scale and character of surrounding land uses. The proposed project will continue commercial cannabis operations for which a Conditional Use Permit has been approved for the site. The proposed scale and intensity of the development are appropriate for a commercial and light industrial development similar to nearby industrial and highway commercial uses. f. Continued light industrial development at this location will support the vitality of the Passek Industrial Park area.
g. The preliminary site plans and building drawings for the proposed project conform to the zoning code requirements and commercial development standards for the Highway Commercial zoning district relating to minimum lot size and building coverage, building and site setback, building height, fences and walls, landscaping, lighting, parking, and signage.

2. FINDING: That the proposed architecture, site design, and landscape design are suitable for the purposes of the building and the site and will enhance the character of the neighborhood and the community.
a. The proposed architecture for the project site is consistent with the design of other highway commercial uses in the area of the site.
b. The proposed design and its use of color and material is acceptable and consistent with other nearby highway commercial and light industrial uses. c. The site design is in conformity with the requirements of the zoning code and is an appropriate site layout for a commercial cannabis cultivation, manufacturing, distribution, and dispensary facility.

3. FINDING: That the architecture, including the character, scale and quality of the design, relationship with the site and other buildings, building materials, colors, screening of exterior appurtenances, exterior lighting and signing and similar elements establishes a clear design concept and is compatible with the character of buildings on adjoining and nearby properties.
a. The proposed architectural design for the site improvements adheres to a clear design concept appropriate for heavy commercial and light industrial facilities. b. The existing building’s appearance will be improved, and additional landscaping, new fencing, and improvements to the parking lot will enhance the aesthetics of the site.
c. Exterior lighting and signage will be appropriate for the type and scale of the proposed light industrial development and the signage requirements of Chapter

5.28 of the Municipal Code.

4. FINDING: That the proposed project addresses vehicular, bicycle, and pedestrian transportation modes of circulation.
a. The proposed project continues to provide both on-site and off-site parking, for both vehicles and bicycles.
111
4 b. A public sidewalk exists along the project’s 4th Street frontage, thereby providing safe and convenient pedestrian access that is tied into the City’s sidewalk system.
c. Primary vehicle access is from 4th Street.

5. FINDING: The project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 of the State CEQA Guidelines. Class 1 Categorical Exemptions are for licensing existing public or private structures and facilities, involving negligible or no expansion of an existing use at the time of the lead agency’s determination. The revised Design Review is to allow changes to an existing building’s exterior, temporary equipment and uses within the project site, and additional on-grade appurtenant equipment on the rear and side of the existing building. None of these proposed changes would result in significant environmental impacts.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Planning Commission of the City of Greenfield recommends that the City Council approve the revised design review application in accordance with the requirements of Section

17.16.070 of the City of Greenfield Municipal Code, subject to revised conditions of approval incorporated into Exhibit A to this Resolution.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting held on the 14th day of February 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers
____________________________________
Robert White, Mayor of the City of Greenfield
Attest:
____________________________________
Ann Rathbun, City Clerk
112
1 CITY COUNCIL RESOLUTION NO. 2023-13

EXHIBIT A

CONDITIONS OF APPROVAL

REVISED DESIGN REVIEW PERMIT
46 AND 48 4th STREET (APN 109-521-039); PERMIT #PLN 22021

AUTHORIZED DEVELOPMENT AND USES

1. This revised Design Review approval is for the property at 46 and 48 4th Street (APN: 109-521-039), in accordance with the following project description:

The project includes exterior alterations to an existing 32,006-sq ft building to allow a revised design and color scheme for the front of the building, the installation of various conduit runs and associated equipment on the building’s exterior walls, two enclosed skids with sets of condensers adjacent to the rear and south side of the building, a permanent generator along the building’s north wall, reconfiguration of the parking area to the south of the building, a temporary generator in the northwest portion of the parking lot, new fencing and fencing alignment at the rear of the building, and other appurtenant equipment as shown in the approved project plan set.

A total of 32 parking spaces including two ADA-compliant spaces are provided in the parking lot, with the number of parking spaces increasing to 41 spaces upon the removal of the temporary generator trailer.

GENERAL

2. The project applicant shall comply with all provisions of the approved Design Review, all pertinent provisions of the Municipal Code, including, but not limited to applicable provisions of Title 19 “Impact Mitigation Fees” for sewer, water, traffic and police services, as well as payment to the School District for school impact fees. No work shall commence on the subject property until issuance of the associated Building Permit, unless otherwise approved by the City Engineer and Building Official.

3. The use shall be conducted in compliance with all appropriate Local and State laws and regulations, and in conformance with the approved plans.

4. The issuance of a permit or approval of plans and specifications shall not be construed as a permit or an approval of any work that violates the Greenfield Municipal Code.
113
Resolution No. 2023-13
Exhibit A – Conditions of Approval
2 5. Modifications to the project or to the conditions imposed may be considered in accordance with the City Zoning Ordinance. All revisions shall be submitted to the Building Division prior to field changes and are to be clouded or otherwise identified on the plans submitted with the request for modification.

6. Minor plan changes shall be subject to review and approval by the Community Development Director and/or City Engineer as appropriate, prior to implementation. Major plan changes may also require review and approval of the Planning Commission and/or City Council. The Community Development Director shall determine whether review and approval by the Planning Commission and/or City Council is required.

7. All landscaping shall utilize drought tolerant species, water efficient drip or microspray irrigation systems, and comply with all water conservation regulations issued by the State Water Resources Control Board. Street trees shall be 24-inch box trees with an average spacing of not less than twenty-five feet on center.

Street trees shall be maintained by the applicant in good health and replaced if deemed necessary by Community Development Department staff.

8. All utility easements shall be depicted on the construction plans on file to meet the requirements of the utility companies and the Director of Public Works and/or City Engineer.

9. This Design Review shall expire three years from the date of final approval, or on January 3, 2026, and become null and void, unless exercised through the issuance of the associated Building Permit.

PRIOR TO THE ISSUANCE OF BUILDING PERMITS

10.The Building Permit submittal set shall include on one or more full size sheets with these conditions of approval as well as the conditions of approval for the associated CUP and shall reference the dates and numbers of the associated approving resolutions.

11.The project applicant shall pay all applicable fees, to be calculated using the fee scale in place at the time of application for a Building Permit, including impact fees for fire, regional transportation agency and schools for each lot or parcel as it is developed. Fees due prior to issuance of the Building Permit include any balance due for processing of the Planning permit and all plan-check related fees. Prior to issuance of a Certificate of Occupancy, all other required impact fees including but not limited to sewer, water, traffic, general facilities, community center and police impact fees shall be paid.

12.The plan set submitted with the Building Permit application shall be revised to locate a trash enclosure at a location that is easily accessible for a trash truck. 114
Resolution No. 2023-13
Exhibit A – Conditions of Approval
3 The trash enclosure location and design must meet the City of Salinas Standard Plans.

13.The plan set submitted with the Building Permit application shall update the required and provided parking on the site plan sheet in accordance with the parking analysis in the staff report.

14.The plan set submitted with the Building Permit application shall be revised to include appropriate screening of rooftop equipment to ensure that it is not visible from viewers on-site or from the public Right-of-Way.

15.The Building Permit submittal set shall include details on the approved finish colors and materials, including a color rendering of the exterior finishes.

16.The Building Permit submittal set shall include the detail of the approved exterior lighting fixtures. In addition, these fixtures shall be depicted on the floor plan sheets for the architectural set and electrical set, as well as on the architectural elevations.

17.A final landscape plan shall be included with the Building Permit submittal. The final landscape plan shall meet all requirements for final landscape plans as set forth in Chapter 17.54 of the City Municipal Code and shall include the necessary documentation for compliance with the City’s Model Water Efficiency Ordinance.

18.The temporary certificate of occupancy for the dispensary shall be maintained current until the permanent certificate of occupancy has been issued. Any extensions of the temporary certificate of occupancy shall be requested in writing and with the proper applications and fees at least one week prior to expiration

DURING CONSTRUCTION AND PRIOR TO FINAL BUILDING INSPECTION

19.Construction activities shall be limited to daylight hours between 7:00 a.m. and 6:00 p.m. excluding Saturdays, Sundays, and holidays. The developer may request in writing from the Community Development Director or Public Works Director, as applicable, authorization for construction activities on other than weekdays. If any extremely loud noises (noises which exceed the NUC General Performance Standards for noise, section 17.54.030 of the City municipal code) are to occur and are known of beforehand (i.e., continuous drilling and/or large earthmoving 24-hour notice shall be given to all neighbors within 500 feet of the project site, as well as posting a notice on site.

20.The temporary generator shall be removed within 120 days of the approval of the revised Design Review. The initial period of temporary allowance and any extensions beyond the initial approval shall be requested in writing and with the proper applications and fees at least one week prior to expiration. 115
Resolution No. 2023-13
Exhibit A – Conditions of Approval
4 21.The project applicant shall obtain an Encroachment Permit from the Public Works Department for all work constructed in the public right-of-way. This permit shall be obtained prior to commencement of any work in the public right-of-way.

22.No person shall place or maintain a container in the public right-of way without an Encroachment Permit.

23.Trash, scrap, and debris shall be stored in a container(s) on the construction site.

Bins shall be provided by the contractor if self-haul, otherwise by the exclusive trash, scrap, and debris hauler franchisee in the City of Greenfield.

24.No person shall place, install or maintain a portable sanitary facility on a construction site closer to the property line than the building setback line.

25.All rubbish and dead vegetation shall be removed from the site prior to final inspection by the Building Official.

26.The project applicant shall post a publicly visible sign that specifies the telephone number and person to contact regarding dust and other construction related complaints. This person shall respond to complaints and take corrective action within 48 hours. The phone number of the Monterey Bay Unified Air Pollution Control District shall be visible to ensure compliance with Rule 402 (Nuisance).

27.The site shall be properly maintained during construction or a Stop-Work Order will be issued by the Building Official (i.e., refuse shall be discarded promptly, construction materials shall be neatly stored, and the public right-of-way shall not be encroached upon).

28.All fixtures and appliances shall be water conserving and low-flow, subject to the approval of the Building Official and consistent with the City’s water conservation ordinance and regulations of the State Water Resources Control Board. Toilets shall have maximum water usage of 1.6 gallons per flush. Showers shall consume a maximum of 2.5 gallons per minute.

PRIOR TO FINAL OCCUPANCY

29.A final certificate of occupancy shall not be issued until all punch-list items identified by the Building Official and Project Planner during the final inspection are complete and accepted to the satisfaction of the Building Official, final Fire Department approvals have been received, and all project close-out documents required under any development agreement, the City Municipal Code, and these conditions of approval have been received and accepted by the City. 116
Resolution No. 2023-13
Exhibit A – Conditions of Approval
5 ONGOING OPERATIONAL CONDITIONS

30.All structures and all landscaping, fencing, and other improvements shall adhere to the approved plans, including the final landscape plans and shall be maintained in good condition as an on-going requirement. Swap out of materials, colors, and landscaping species shall not occur without prior written City approval. Any deficiencies noted by City staff shall be addressed within 30 days of written notice of non-compliance by the City.

31.Landscaping shall utilize drought tolerant species, water efficient drip or microspray irrigation systems, and comply with all water conservation regulations issued by the State Water Resources Control Board. Street trees shall be 24-inch box trees with an average spacing of not less than twenty five feet on center.

Street trees shall be maintained by the applicant in good health and replaced if deemed necessary by Community Development Department staff.

32.All landscaping shall be maintained in good condition for the life of the project.

Any plants that die or are diseased shall be promptly removed and replaced.

Trees and shrubs shall be pruned regularly and kept in good health.

Groundcover shall be similarly maintained as needed. Any deficiencies noted by City staff shall be addressed within 15 days of written notice of non-compliance by the City.

33.Should the City note or receive complaints of odors associated with the operation of the facility, the applicant shall address odors promptly, within no more than 72 hours. Should City staff determine adjustments to and/or additional measures for the approval odor mitigation plan are necessary to control odors, the applicant shall submit for City review and approval, and shall implement, a revised odor control plan. The submittal of a revised odor control plan shall be done within one week of notification by the City that revisions are needed. The revised plan shall be implemented within two weeks of approval by the City. 117

ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR 18'-0"
9'-0" MIN.

E. 6'H. CHAIN LINK FENCE
8'-0" HIGH X 16'-0" WIDE SLIDING GATE
E. 6'H. CHAIN LINK FENCE
E. 6'H. CHAIN LINK FENCE
(N) 8'-0" HIGH METAL FENCE PER DTL. THIS SHEET (N) KNOX BOX EXIT EXIT POINT TYPICAL PED. GATE DTL. (2) NEW ADA PARKING SPACE AND VAN UNLOADING SPACE SEE DETAILS THIS SHEET TYPICAL ADA PARKING DTLS. 5'-0" CLEAR FOR ACCESSIBLE CAR UNLOADING 8'-0" CLEAR FOR VAN ACCESSIBLE UNLOADING (N) 8'-0" HIGH X 3'-0" WIDE GATE SEE DTL. THIS SHEET (N) 8'-0" HIGH X 16'-0" WIDE SLIDING GATE 8'-0" HIGH METAL FENCE 8'-0" HIGH METAL FENCE E. 6'H. CHAIN LINK FENCE N. 6'WIDE SIDE WALK. 5% MAX SLOPE IN DIRECTION OF TRAVEL 2% MAX CROSS SLOPE E. WATER METER(S) N. ART. TURF BETWEEN CITY R.OW. S.W. & 6' S.W. @ FACE OF BLDG. N. BICYCLE PARKING RACKS. (6) TOT. (17) PARKING SPACES THIS SIDE OF BLDG. PROPANE STORAGE ENCLOSURE (3) (N) PARKING BOLLARDS LOADING ZONE 60"X60" LEVEL LANDING @ EXT. DOOR. 2% CROSS SLOPE GROUND MOUNTED GENERATOR STAGING ONLY. PERMIT PENDING E. 4'WS.W. N. EXTERIOR MOUNTED PRE-FAB ROOF ACCESS LADDER w/ LOCKING CAGE/ SHEATHING @ BASE INSTALL PER MNFR. REQ'S BOLLLARDS @ GENERATOR BOLLARD(S) PER DTL THIS SHEET (8 TOT) BMP SITE PLAN SEE ENLARGED PLAN BELOW SCALE 316" = 1'-0" ENLARGED PLAN @ S.G. (N) FENCE ENCLOSED CONC. PAD. SCALE 316" = 1'-0" CONC. PAD DTL. SLOPE FOR DRAINAGE. 0.25:12 (24) PARKING SPACES THIS SIDE OF BLDG. PROVIDE N. 60"X60" LANDING w/ 2% MAX SLOP / CROSS SLOPE AT ALL DOORS PARKING BOLLARDS (8) TOT. EXIT POINT Property Owner Panda Solutions, LLC 2611 N. Woodruff Road, Suite B Spokane Valley, WA 99206 Joaquin Morrelli tel: 509-675-4553 Project Name / Type Client Submittal Dates Rev. Description Date Job Number: Sheet Title: Sheet No.: 21RHA1021.C1 A California Corporation 3195-B Airport Loop Dr. Costa Mesa, CA 92626 tel. 714-825-8888 fax 714-825-8889 web www.rhainc.net robinson hill architecture, inc. Michael David Robinson: C-23553 C-20731 John Steven Hill:

TENANT IMPROVEMENT
Greenfield Organix
48 4th Street
Greenfield, California 93927
Stamp Plan Check Submittal 10.15.21 Permit Rev. 01 04.25.22 Revisions 04.25.22 Revisions 10.13.22 Permit Rev. 02 10.13.22 2 PROVIDE N. 48" WIDE ADA PATH OF TRAVEL w/ 2% MAX SLOPE & CROSS SLOPE. ENTRY EXIT ENTRY SIGN 8A1.0 ENTRY SIGN 8A1.0 A1.0 ENLARGED SITE PLAN STAGING ONLY. PERMIT PENDING (N) FENCE ENCLOSED CONC. PAD. (E) 6'H. CHAIN LINK FENCE (N) METAL FENCE CONCRETE SLAB CUT, BREAK, REMOVE, AND PLACE 3,000 PSI SPECIAL INSPECTOR DOUBLE MAT #4 REBAR, 12" CENTER FINISH AT 4" ABOVE GRADE 2 PERCENT F R R F DO NOT POUR AGAINST BUILDING SHELL. F F R R BOLLARDS PG&E STANDARDS 36"D EMBEDMENTS 4" SCHED. 40, GALVANIZED CORE, DIG, REMOVE, SET/PLACE FILL FIXED RF - REMOVABLE, LOCKABLE - FIXED 3 3 3 TEMPORARY GENERATOR 118
48 46 Property Owner Panda Solutions, LLC 2611 N. Woodruff Road, Suite B Spokane Valley, WA 99206 Joaquin Morrelli tel: 509-675-4553 Project Name / Type Client Submittal Dates Rev. Description Date Job Number: Sheet Title: Sheet No.: 21RHA1021.C1 A California Corporation 3195-B Airport Loop Dr. Costa Mesa, CA 92626 tel. 714-825-8888 fax 714-825-8889 web www.rhainc.net robinson hill architecture, inc. Michael David Robinson: C-23553 C-20731 John Steven Hill:

TENANT IMPROVEMENT
Greenfield Organix
48 4th Street
Greenfield, California 93927
Stamp Plan Check Submittal 10.15.21 Permit Rev. 01 04.25.22 Revisions 04.25.22 Revisions 10.13.22 Permit Rev. 02 10.13.22 SOUTH ELEVATION SCALE: 1/8"=1'-0" 02 WEST ELEVATION SCALE: 1/8"=1'-0" 03 NORTH ELEVATION SCALE: 1/8"=1'-0" 01 GENERAL NOTES (E) FENCE TO REMAIN AND PROTECT IN PLACE (E) CONDUIT TO REMAIN AND PROTECT IN PLACE (N) EXTERIOR MOUNTED PRE-FAB ROOF ACCESS LADDER W/ LOCKING CAGE/ SHEATHING @ BASE. INSTALL PER MFFR REQUIREMENTS. (E) EXTERIOR DOOR TO REMAIN AND PROTECT IN PLACE. (E) CONCRETE CURB TO REMAIN AND PROTECT IN PLACE. (E) ROLL UP DOOR TO REMAIN AND PROTECT IN PLACE. (E) GLAZING TO REMAIN AND PROTECT IN PLACE. REPAIR AS NEEDED. (E) BOLLARDS TO REMAIN AND PROTECT IN PLACE. REPAIR AND REPAINT AS NEEDED. (N) PARKING BOLLARDS (E) ELECTRICAL SWITCH GEAR TO REMAIN AND PROTECT IN PLACE (E) GROUND MOUNTED GENERATOR TO REMAIN AND PROTECT IN PLACE. (E) HEAT PUMP TO REMAIN AND PROTECT IN PLACE. (E) J BOX (E) EXTERIOR DOOR TO REMAIN AND PROTECT IN PLACE. DOOR TO BE PERMANENTLY LOCKED (E) ROLL UP DOOR TO BE BARRICADED FUTURE DABSTRACT CHILLER FUTURE CO2 TANK (N) CONCRETE CURB (N) FENCE (E) SECURITY CAMERA (E) SECURITY SIREN SPEAKER (E) DOWN SPOUT (E) WALL PACK (N) WALL PACK (E) ELECTRICAL TRANSITION BOX (E) UNISTRUT (E) SHEET METAL (E) CONDENSER (E) RECEPTACLE (E) FIRE, LIFE, AND SAFETY BOX WITH STROBE LIGHT ADDRESS SIGNAGE (N) CONDUIT (E) GAS LINE WITH METER (E) PVC WATER DRAIN (E) FIRE SPRINKLER SYSTEM WITH FIRE DEPARTMENT ACCESS BOX (E) ADDRESS SIGNAGE TO BE REMOVED (E) SENSORED LIGHTING (E) EXHAUST FAN VENT (E) MECHANICAL UNIT (E) SPRINKLER VALVE (E) BFP 0102030405060708091011121314151617181920212223242526272829303132333435363738394040 ± 22'-10 1/2" T.O. ROOF 07 07 06 03 06 15 15 07 01 0602 09 02 12 04 04 04 04 04 04 04 15 ± 19'-8 1/2" T.O. PARAPET ± 22'-10 1/2" T.O. ROOF 19 13 01 19 04 08 08 08 02 09 05 09 05 05 ± 22'-10 1/2" T.O. PARAPET 11 13 BARRICADED DOOR NO INTERIOR ACCESS BARRICADED DOOR NO INTERIOR ACCESS BARRICADED DOOR NO INTERIOR ACCESS 16 17 A1.0E ELEVATIONS 14 04 19 19 2 09 09 29 08 13 3 3 EAST ELEVATION SCALE: 1/8"=1'-0" 04 20 21 20 20 20 20 20 20 24 20 20 20 21 21 21 20 21 20 22 22 22 22 22 22 22 22 2207 07 22 04 07 07 07 07 07 07 KEYNOTES 23 23 24 24 23 23 23 23 24 24 24 23 24 20 24 24 24 25 25 02 02 TYP. TYP. 12TYP. 26TYP. TYP. 02TYP. 02 TYP. TYP. TYP. 27 27 27 27 28TYP. 28TYP. 26TYP. 29 04 29 04 26TYP. 30 25 31 02 32 33 34 35 36 27 27 27 29 37 2525 25 34 38 38 02 25 26 25 TYP. 25 10 39 39 09 41 40 119
Rendering of Front (West) Elevation
120
Rendering of North Elevation
121
https://outlook.office365.com/mail/deeplink?popoutv2=1&version=20221209009.13&view=print 1/2 Re: 46/48 4th Building Permits history
[email protected] <[email protected]>
Thu 12/22/2022 4:36 PM
To: R Mullane <[email protected]>
Cc: Gabriel C. Martinez <[email protected]>;Paul Mugan <[email protected]> Hello Rob,
Here is the information:

Lab Tenant Improvement:

Permit Number #2093
Issued on 9/24/2019
Finaled on 11/04/2020 by Chuck Venook
Dispensary Tenant Improvement:

Permit Number #20405
Issued on 12/30/2020
TCO approved on 9/20/2021 by Gabriel Martinez
Building under TCO since then due to pending Design Review Cultivation Tenant Improvement:

Permit Number #2098
Issued on 3/17/2020
Total of 67 Inspections have taken place
1st major Revision Turned in on 6/16/2021 & Approved on 6/22/2021 by 4Leaf Revisions turned in on the following dates:
9/9/2021
9/23/2021
9/27/2021
12/16/2021
1/26/2022
2/11/2022
5/9/2022
8/22/2022
10/6/2022
Cultivation Temporary Generator:

Permit Number #22115
Issued on 8/15/2022
Expires on 2/15/2022
30kw Emergency Generator for Lab:

Permit Number #22119
Applied for on 4/8/2022
Failed by Planning Plan Review on 4/28/2022
Permit Never Issued
Attachment 2
122
https://outlook.office365.com/mail/deeplink?popoutv2=1&version=20221209009.13&view=print 2/2 If you have any questions or comments please let me know.

Thanks,
Austin Arabia
4Leaf Senior Permit Technician
City of Greenfield
(831) 304-0333
Quoting R Mullane <[email protected]>:
> Hi Austin,
>
> Gabe, Paul, and I were discussing the 46/48 4th St. operations and > the Design Review that is scheduled for the Planning Commission on > 1/3/23.
>
> For that report, I need to include a summary of how we got to where > we are. For that, can you please obtain the dates of the initial > building permits for the Lab (if we have those), the dispensary, and > the cultivation tenant improvements. They also received a building > permit for a temporary generator (the large trailer in the NE Corner > of the site). Can you please try to track that down?
>
> Finally, there were several over the counter requests for permit > revisions - for the cultivation TIs. If you can give a rough date > range of when those came in and how many approximately (or exactly > there were), that would help too. Thank you very much. >
>
>
> Rob Mullane, AICP, Consulting Planner
>
> City of Greenfield
>
>
>
> HR & Associates
>
> Phone: (805) 350-3282
> email: [email protected]<mailto:[email protected]> 123
https://outlook.office365.com/mail/id/AAQkAGUxOWYzNzZhLWMzYWYtNDZiNi1iYjIwLTA1MDhhMjcwZjBmMgAQAKvXGFlC449IlE7vMrekrb0%3D 1/1 Letter for City Council regarding Planning Commission recommendations Dann Schuetz
Tue 1/31/2023 7:28 PM
To: R Mullane <[email protected]>
Cc: Paul Mugan <[email protected]>;Sal Palma <[email protected]> Rob,
Regarding our January 3 planning commission hearing and the both the recommendations made by planning commission as well as some of the concerns voiced by the City, id like to point out some of the changes we have made to our proposed site and point out why we did not incorporate 2 of the recommendations into our proposal.

1. The City voiced that they did not like the aesthetics of the conduit protruding out horizontally from the building. Planning Commission recommended that we move the conduit to the roof, The there are multiple lines of long and very heavy conduit which we can support with structural supports along side the building, but it is very uncertain the roof would support all of that additional weight. Therefore, to meet the aesthetics of the PC and the City, we have moved the conduit laterally against the building and house the conduit inside a metal side box, which will be painted to match the building, essentially shielding the conduit altogether.

2. The larger generator and associated conduit which was undesirable to the city has been removed

3. The condensers for the HVAC are located behind a fence. We propose to add fence slats to shield the units from view

4. All downspouts, other protrusions from the building wold be painted in a color to match the body, aesthetically blending them into he background.

5.. The Planning commissions recommends a parapet wall along the frontage to be in a woodgrain material. The loan Owner along with the applicant would propose a brown toned material to resemble the wood grain look in basic color. The reason here is, in the proper commercial grade material with the appropriate gauge metal, the wood grain look is not offered. The landowner and the applicant are in agreement that we would like to meet the aesthetic of the complimentary color scheme, but in the commercially proper material.

6. All unsightly equipment has been removed and the site has been cleaned up Respectfully submitted for your consideration,
Dann Schuetz
Attachment 3
124
MEMORANDUM: January 26, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD APPROVING (1) THE ESTABLISHMENT OF
THE COMMUNITY OUTREACH ASSISTANT, (2) THE RECLASSIFICATION OF GRANTS COORDINATOR TO COMMUNITY OUTREACH COORDINATOR AND (3)

AUTHORIZING AND SUPPLEMENTALLY

APPROPRIATING FUNDS FOR A THIRD CUSTOMER

SERVICE ASSISTANT FOR UTILITIES

BACKGROUND
In April of 2021, the classification of Grants Coordinator was approved by City Council.

The establishment of this much-needed classification has proved to be an essential part of the management team in providing much more than just applying for grants. This classification has been able to provide services to seniors in the form of (1) Senior Socials (in partnership with Meals on Wheels) and (2) technology training to our over 55 community members, in addition to other outreach. Staff acknowledges the need and how essential these funds are for our community. Staff believes that creating and funding the job classification of Community Outreach Assistant will continue to give us the resources to provide these much-needed community outreach services. In addition to this request, staff believes that adding a third Customer Service Assistant will provide key crosstraining for Utilities, Business Licensing, Accounts Payable and essential support for customers on utility due dates, and new account setup, including garage sale permits.

In order for this new position to align with the City Council’s stated goal of maintaining high-quality public services and providing community outreach, staff recommends adoption of the salary schedule below:

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
125
Community Outreach Assistant 1 2 3 4 5 6 7 8
Customer Service Assistant $20.81 $21.64 $22.51 $23.41 $24.34 $25.32 $26.33 $27.38

BUDGET AND FINANCIAL IMPACT
The Community Outreach Assistant position will be funded in part by the Emergency Rent and Utility Assistance grant ($16,500). To the extent that we receive grants that absorb staff overhead, these grants will absorb at least a portion of the remainder of the salary and benefits. If no other grants are available to absorb these expenditures, the General Fund will absorb the expenditures (max. $39,660). The Customer Service Assistant position will be funded equally by the Water and Sewer funds.

RECOMMENDATION
Staff is recommending the council approve the Job Classification of Community Outreach Assistant, the addition of an FTE for a third Customer Service Assistant, and the reclassification of the Grants Coordinator to the Community Outreach Coordinator and amend the corresponding Salary Schedule.

POTENTIAL MOTION
I MOVE TO APPROVE RESOLUTION 2023-14, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING (1) THE ESTABLISHMENT OF THE COMMUNITY OUTREACH ASSISTANT, (2) THE RE-CLASSIFICATION OF GRANTS COORDINATOR TO COMMUNITY OUTREACH COORDINATOR AND (3)

AUTHORIZING AND SUPPLEMENTALLY APPROPRIATING FUNDS FOR A THIRD

CUSTOMER SERVICE ASSISTANT FOR UTILITIES
126

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-14

A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF GREENFIELD TO

AUTHORIZE THE ESTABLISHMENT OF THE POSITION OF COMMUNITY OUTREACH

ASSISTANT AND THE RECLASSIFICATION OF GRANTS COORDINATOR TO

COMMUNITY OUTREACH COORDINATOR AND AUTHORIZING AND

SUPPLEMENTALLY APPROPRIATING FUNDS FOR A THIRD CUSTOMER SERVICE

ASSISTANT FOR UTILITIES AND AMENDING THE SALARY SCHEDULE WHEREAS, Municipal Code Section 2.24 provides that adjustments of the salary and classification plan be by resolution; and
WHEREAS, Personnel Rules, Rule 3 – Classification Plan, Section. Administration of the Classification Plan states that the Personnel Officer shall administer the classification plan with all amendments or revisions to the plan subject to approval of the City Council; and

WHEREAS, the reclassification of Grants Coordinator to Community Outreach Coordinator and the establishment of the Position of Community Outreach Assistance is essential to provide the muchneeded community outreach services; WHEREAS, authorizing and supplementally appropriating funds for a third customer service assistant for utilities will provide the essential support for customers that is needed; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield does hereby authorizes the reclassification of Grants Coordinator to Community Outreach Coordinator the establishment of the job classification of Community Outreach Assistant at the following salary:

Community Outreach Coordinator - $57,574 - $78,790 Annual Salary Community Outreach Assistant - $43,285 - $59,238 Annual Salary NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Greenfield does hereby authorizes and supplementally appropriating funds for a third customer service assistant for utilities.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 24th day of February 2023 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
127
MEMORANDUM: February 10, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION APPROVING CONTRACT PROPOSAL WITH
XIO, INC. FOR THE SCADA SYSTEM UPGRADE PROJECT,

SPECIFICALLY FOR THE PROCUREMENT AND

INSTALLATION OF SCADA EQUIPMENT FOR THE WATER
SYSTEM, IN THE AMOUNT OF $93,058.

BACKGROUND:

City Council awarded a contract to XiO, Inc. for the SCADA System Upgrade Project on June 9, 2020 in the amount of $168,851 as well as a contract with Thayer Construction, in the amount of $37,259.92, for the procurement and installation of a new SCADA system to monitor and control the City Water and Wastewater equipment and processes on June 9, 2020. There were some technical issues and changed conditions that require additional work to be authorized and funding to be appropriated to complete the project.

The originally submitted proposal by XiO was not configured to manage Variable Frequency Drives (VFD’s) at the Corp Yard and Oak Avenue water sites. Staff did not allow the installation of this portion of the proposed system for the two booster pump locations that fill the Corp Yard and Oak Avenue water tanks. XiO installed the system for the sewage collections system lift stations only.

The purpose of this contract proposal is to provide intelligent VFD control, explicitly following the control narrative developed by MNS Engineers. Both booster stations will be controlled by the new XiO system. The two booster sites shall operate simultaneously and will communicate with each other via a wireless system provided by XiO to maintain the water system supply pressures. Staff will then have the ability to control the water system pumps and tanks on a mobile device. Adding the water system into the SCADA System will also cut down on staff costs, as staff currently works seven days a week monitoring the pumps and tanks.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
128
DISCUSSION:

After many hours of meetings reviewing their latest proposal, XiO has proposed a solution that the City believes will operate the water system properly. The proposal includes the following:
• Turn on/off wells 1, 6, and 7 as needed to maintain the water levels in the storage tanks.

Currently, well 7 pumps to the Corp Yard Tank only and wells 1 and 6 pump to the Oak Avenue site only.
• Replace all four variable frequency drives (VFD’s) at the Oak Avenue tank site; the current VFD’s are from 1985 and not reliable;
• Rewire the existing panels at both sites as needed for the XiO system to monitor the pressures at both sites, turn pumps on or off as needed to maintain the desire pressure in the system;
• Continually monitor the Corp Yard pumps and Oak Avenue pumps so one system does not shut the other system down because of pressure differences between the two pump stations; there is approximately a twelve pound pressure difference between the two stations due to elevations;
• XiO will remove the existing Programmable Logic Controller (PLC) that TESCO has at each location to avoid confusion in the future. These PLCs will no longer be necessary to operate the pressure system.

The cost for this proposal is $93,058 plus shipping and taxes,10% contingency, and $2,500 for construction management & inspection for a total of $104,864. An addition future expense would be to acquire two tablets that would be used to enter data and change settings.

BUDGET AND FINANCIAL IMPACT:

The attached proposal for an XiO Cloud SCADA System for City of Greenfield VFD Control is in the amount of $93,058. The City standard agreement allows for 15% contingency allowance, or approximately $13,960. The approval of the resolution will be for a total of $109,518, which will be funded by the water enterprise fund.

The cost of the proposed SCADA System is as follows:

XiO supplied materials and labor: $ 93,058
15% contingency: $ 13,960
Construction Management & Inspection (not to exceed): $ 2,500 TOTAL $109,518
PROPOSED MOTION:

I MOVE TO ADOPT RESOLUTION NO. 2023-15, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING CONTRACT PROPOSAL WITH XIO, INC. FOR

THE SCADA SYSTEM UPGRADE PROJECT, SPECIFICALLY FOR THE PROCUREMENT

AND INSTALLATION OF SCADA EQUIPMENT FOR THE WATER SYSTEM, IN THE AMOUNT OF $93,058.

129
RESOLUTION NO. 2023-15

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING CONTRACT PROPOSAL WITH XIO, INC. FOR THE SCADA

SYSTEM UPGRADE PROJECT, SPECIFICALLY FOR THE PROCUREMENT

AND INSTALLATION OF SCADA EQUIPMENT FOR THE WATER SYSTEM, IN THE AMOUNT OF $93,058
WHEREAS, On June 9, 2022, Greenfield City Council adopted a Resolution awarding a contract to XiO, Inc. for the SCADA System Upgrade Project in the amount of $168,851 as well as a contract with Thayer Construction, in the amount of $37,259.92, for the procurement and installation of a new SCADA system to monitor and control the City Water and Wastewater equipment; and
WHEREAS, The originally submitted proposal by XiO was not configured to manage Variable Frequency Drives (VFD’s) at the Water System locations; and WHEREAS, The purpose of this contract proposal is to provide intelligent VFD control, explicitly following the control narrative; and WHEREAS, The installation of intelligent controls will cut down on staff costs, as staff currently works seven days a week monitoring the wells, pumps and tanks; and WHEREAS, after the review of the submitted proposal, staff is recommending the approval of the contract with XiO, Inc. in the amount of $93,058 plus a 15% contingency of $13,960; and
WHEREAS, staff is recommending the approval of additional services for project management and inspection in the amount of $2,500; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. Approves the contract proposal with XiO, Inc. for the SCADA System Upgrade project, specifically for the procurement, installation, and appropriation of the SCADA equipment for the water system, in the amount of $93,058; and

2. Approves $13,960 as a part of and included in the budget for contingency to allow for approved changes in scope or extra work; and

3. Approves $2,500 is appropriated as a part of and included in the budget for project management and inspection services; and

4. The City Manager is authorized to negotiate the final terms and conditions of the contracts authorized herein; and

5. The City Manager is authorized to execute said agreements on behalf of the City of Greenfield; and
130
PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 14th day of February 2023 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
131
DATE: February 7, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
PREPARED BY: Paul Mugan, Community Development Director

TITLE: RESOLUTION AWARDING A PROFESSIONAL SERVICES

CONTRACT TO RETAIL SERVICES, LLC FOR RETAIL

DEVELOPMENT SERVICES FOR THE CITY OF GREENFIELD

BACKGROUND AND ANALYSIS
To further the City’s economic development goals, City staff released a Request for Proposals (RFP) for economic development services on December 1, 2022. The City received one proposal in response to the RFP: from Retail Services, LLC. The proposal set forth a three-year program with three core areas of work:

1. Retail and Restaurant Analysis and Recruitment

2. Downtown and Main Street Strategic Planning

3. Small Business Support
City staff, after reviewing the proposal, are recommending that the City Council award a professional services contract to Retail Services. The Retail Services proposal was responsive to the requested work scope and sets forth a well-reasoned approach. Retail Services has an experienced economic development team and substantial experience with similar services for other California municipalities, as well as for clients outside of California. Retail Services is currently involved in 14 retail recruitment partnerships throughout California.

The Retail Services proposal provides an a la carte menu of tasks for each year of the contract, with a base task identified for each year of the project as well as optional additional tasks and scope items. Depending on the specific tasks approved by the City, the total cost for economic development services over the three-year period ranges from $150,000 to $290,000.

Reimbursement to the City for some or all of these costs may be possible through American Rescue Plan Assistance (ARPA) funds.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
132

FINANCIAL AND BUDGET IMPACT
As noted above, the cost for the various economic development services over the three-year term of the contract ranges from $150,000 to $290,000, depending on which a la carte proposal components are selected by the City. The activities included in the Retail Services scope of work are eligible for ARPA funding, such that the cost to the General Fund would be reduced should such funding be obtained. It is anticipated that the economic development services will have a long-term benefit on City finances through the attraction and retention of new and existing businesses in the City, which would contribute increased sales tax, property tax, and transient occupancy tax revenues for the City.

RECOMMENDATION
City management staff recommend that the City Council award a professional services contract for economic development services for the City to Retail Strategies for a not-to-exceed contract amount of $290,000 and authorize the City Manager to execute this contract and negotiate any final contract refinements or revisions, including the determination of which of the optional scope items identified in the proposal should be undertaken.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-16, A RESOLUTION AWARDING A

PROFESSIONAL SERVICES CONTRACT FOR A NOT TO EXCEED AMOUNT OF $290,000 TO RETAIL SERVICES, LLC FOR RETAIL DEVELOPMENT SERVICES FOR

THE CITY OF GREENFIELD AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT.

Attachments:

1. Resolution No. 2023-16

2. Professional Services Agreement with Retail Services, LLC 133

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-16

RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT
IN THE AMOUNT OF $290,000.00 TO RETAIL SERVICES, LLC FOR

ECONOMIC DEVELOPMENT SERVICES FOR THE CITY AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE

THIS CONTRACT
WHEREAS, the City of Greenfield desires to support continued economic development of the City and to retain existing businesses while attracting new businesses and revitalizing the City’s downtown; and
WHEREAS, on December 1, 2022, the City released a Request for Proposals (RFP) for economic development services and received one proposal in response to the RFP, and
WHEREAS, the proposal was reviewed by City staff and determined to be responsive to the RFP; and
WHEREAS, the proposal identifies base tasks and optional tasks over a threeyear period with each base and optional task assigned a cost; and WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services contract to Retail Services, LLC for economic development services for the City of Greenfield; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract for a not-to-exceed amount of $290,000.00 be awarded to Retail Services, LLC to provide economic development services for the City of Greenfield over a three-year period;

2. That the City Manager is authorized to negotiate the final terms and conditions of and execute the professional services contract with Retail Services on behalf of the City of Greenfield; and

3. That the City Manager is authorized to approve one or more of the optional tasks identified in the proposal as determined necessary through the course of the contract.
134
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 14th day of February 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
135
1 CITY OF GREENFIELD

AGREEMENT WITH RETAIL SERVICES, LLC
FOR ECONOMIC DEVELOPMENT SERVICES OVER $25,000
THIS AGREEMENT, is made and effective as of February 21, 2023, between the CITY OF GREENFIELD, a general law City and Municipal Corporation of the State of California ("City") and RETAIL SERVICES, LLC ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM. This Agreement shall commence on March 1, 2023, and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 1, 2026, unless sooner terminated pursuant to the provisions of this Agreement, or extended pursuant to the provisions of this Agreement.

2. SERVICES. Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE. Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant represents to the City that it has the qualifications necessary to perform the tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. PAYMENT.
a. The City agrees to pay Consultant, in accordance with the payment terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon tasks and deliverables identified in Exhibits A and B. This amount shall not exceed two hundred ninety thousand dollars and 0 cents ($290,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve optional tasks identified in Exhibit B, and each such authorized optional task shall be authorized in writing by the City Manager. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant shall submit invoices for work performed on the basis as set forth in Exhibit B. Payment shall be made within thirty (30) days of receipt of each invoice as to all 136
2 non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice of termination. City shall not be obligated to explain its reasons for termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 3.

6. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall constitute default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his or her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities 137
3 related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, officials, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the negligence of the City.

9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

Consultant agrees to provide insurance in accordance with the requirements set forth in Exhibit C. If consultant uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so.

10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 138
4 11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

12. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice:

To City: City of Greenfield
599 El Camino Real
Greenfield, California 93927
Attention: Paul Wood, City Manager
To Consultant: Retail Services, LLC
2200 Magnolia Ave. South, Suite 100
Birmingham, AL 35205
Attention: Lacey Beasley, President

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement. Consultant 139
5 may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days’ notice prior to the departure of key assigned staff from Consultant’s employ. Should such staff leave Consultant’s employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.

17. LITIGATION. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Greenfield. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.

18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Date Paul Wood Date
Title: City Manager
140
6 Attest:
____________________________________ _________________________________ By: Date Ann F. Rathbun Date
Title: City Clerk
[Two signatures of corporate officers required] Approved as to Form:
_________________________________
Jennifer P. Thompson Date
City Attorney
141
Rev 9/15

EXHIBIT A

TASKS TO BE PERFORMED

142
Strictly Private & Confidential 6
Discover: Research
The cycle begins with market analysis. We take the deep dive into data, advanced analytics, and proprietary tools developed in-house to uncover and define the potential in your community.

After interviewing dozens of firms, Retail Strategies has assembled a series of data providers that are industry-trusted leaders in analytics. These are the same providers used by the majority of national pharmacy, grocery, and restaurant brands conducting research on your community.

This data source consistently delivers the highest level of accuracy and allows our team to analyze and deliver over 3,365 individual variables (per geography) providing the deepest, most reliable, information possible to our Clients.

Trade Area Identification
By utilizing mobile data
collection, data and analytics, and
real estate acumen, our team will
identify shopping patterns within
your community that will answer
key questions for retailers.

Real Estate Assets
An in-market study which
identifies within the
community various
opportunities: strategic focus
properties, underutilized
assets, development zones,
and redevelopment zones.

Mobile Data Collection
An industry leading report
which utilizes cell phone
data to identify the home
and work location of
consumers that visit a
defined shopping area
within the community.

Psychographic Analysis
Defines the type of consumers in
your market by breaking down
consumers demographic
characteristics, consumer
preferences, consumer
expenditures, and cultural ideals.

GAP Analysis
Examining the market supply
and market demand within
the trade area to uncover the
categories of retail being
desired by your community.

Retailer Void Analysis
Identifying businesses that have
entered similar communities
but have not yet entered your
market. This provides an initial
list of realistic retail prospects
that should be considering your
market for expansion.

Peer Community Analysis
Identification and comparison
of similar communities to
measure your retail base and
identify opportunities from a
categorical perspective.

Consumer Expenditures
Drilling down into each retail
segment to identify and
understand what your consumers
spending patterns are.

SECTION 2
Scope and Approach Retail & Restaurant
Analysis and Recruitment
Exhibit A
143
Strictly Private & Confidential 7
Discover: Real Estate Analysis
Real Estate is the key to every business expansion. Our team features over 150+ years of retail real estate experience and we utilize our collective experience to provide the most thorough, and creative, assessment of your community.

To accomplish this, we bring our team of retail real estate professionals to your community to uncover your strategic and underutilized real estate assets.

The inventory of properties our team believes is viable for new development, redevelopment highest and best use or vacancies that need to be filled are logged and recorded in our custom software program to be used by your team during the recruitment process.

The information we gather is immediately put to work through making outreach to the property owners, developers, and brokers who represent these properties to learn their goals for the property and how Retail Strategies can assist them on behalf of the community leaders.

SECTION 2
Scope and Approach Retail & Restaurant
Analysis and Recruitment
144
Strictly Private & Confidential 8
Discover: Community Input
Throughout the life of our partnership, we will always be ready to listen to your feedback, suggestions, opinions, and requests. Below are items and actions we take to ensure we are providing information and action toward the betterment of the community.

Communication: The Key to Our Partnerships
During our onboarding process we will be scheduling a time to speak with you to get a first- hand understanding of your goals, desired businesses, past experiences, etc. In addition, we send a questionnaire that can be filled out by one, or many, Community Leaders to provide Retail Strategies further information on your goals and vision.

From Day 1 our process is built around creating a relationship with you and getting communication and information flowing to one another. This is partnership. We know that no one knows your community better than you.

Through our partnership we will be able to harness your local knowledge and pair it with our resources and connections to make an economic impact. In addition, this free flow of communication will allow you to always share feedback with our team which we will utilize on your behalf.

SECTION 2
Scope and Approach Retail & Restaurant
Analysis and Recruitment
145
Strictly Private & Confidential 9
Connect: Retail Recruitment
Retail Recruitment is not an event, it is a process. While your team at Retail Strategies will provide a thorough analysis and Strategy within the first 100 days of our partnership, we will constantly be running new data sets, assessing the changing real estate environment within the community, researching new prospective businesses, assessing retailers changing expansion plans, etc.

Our Commitment to Success
Retail Strategies is constantly searching for new tools, hiring retail real estate professionals, and covering the Country with outreach to build the best network and service for our Clients. This relentless pursuit of success will position your community for growth today and in the future.

SECTION 2
Scope and Approach Retail & Restaurant
Analysis and Recruitment
146
Strictly Private & Confidential 10
Connect: Retail Recruitment
This is where the rubber meets the road. This is where we take the information we have collected for your community, package it in the appropriate format, and begin showcasing opportunities in your community. The Benefit of partnering with Retail Strategies is that we do not just hand you fancy gadgets and a CRM tool to conduct recruitment, our real estate professionals will conduct every piece of outreach to the appropriate contact on your behalf.

Recruitment
Your team will be reaching out to property owners, brokers, developers, retailers, restaurants, and all other industry players to connect the dots to your market. We utilize the resources we have gathered and will continue to seek additional information throughout our partnership to further define the opportunities in your market.

Representation
Each year our team attends more than a dozen retail real estate conferences.

For Greenfield, the key retail conference include ICSC Western, ICSC Monterey, and ICSC Vegas. Retail Strategies attends all of these shows annually and vows to continue to attend to meet with industry leaders and market the opportunities in Greenfield.

At the conferences we will set up and have meetings with targeted retailers, restaurants, brokers, and developers on your behalf. Following the conference, you will receive an update on who we met with, what was said, and what our next steps are.

SECTION 2
Scope and Approach Retail & Restaurant
Analysis and Recruitment
147
Strictly Private & Confidential 11
Advance: Reporting and Collaboration
Reporting and Communicating is the key to any partnership. We dedicate multiple points of contact to you so that we ensure 1) effective outreach and 2) that your questions, feedback, and other information can be answered, collected, and utilized.

Reporting
Through our partnership we will establish regular communication with you. We report to you regularly with updates from our recruitment efforts, industry news, and other information that will allow you to become more of an expert on your market and the industry.

Your team will be reaching out to property owners, brokers, developers, retailers, restaurants, and other industry players on your behalf. These conversations will be summarized and provided to you to keep you in the know on our efforts.

In addition, through our experience we know we can learn as much from a “no” as we can from the “yes”. We provide you information on why it is a yes and why it was a no so that your community can better understand how prospective businesses and industry leaders view your community.

Basecamp
Retail Strategies utilizes Basecamp, a project management and collaboration web platform, to record and store conversations and information shared with our Clients. This platform is username and password protected and keeps our partnership organized.

We understand that your team will adjust and grow overtime and Basecamp allows new members of your team the ability to get up to speed quickly with our efforts.

SECTION 2
Scope and Approach Retail & Restaurant
Analysis and Recruitment
148
Strictly Private & Confidential 12
Advance: Retail Trends & Access
Retail is constantly evolving and changing. Everyday we are processing new information and converting it in to insights for our Client Communities.

Throughout the life of our partnership we will continuously provide updates on industry trends and expansion.

Each month we engage leaders within the retail industry to provide a deeper understanding of what is actually happening within the industry. These webinars are accessible live and available on-demand.

Through our partnership your community has 24/7 access to the best data and analytical tools available. Whether it is a request directly from our Client, or from a local property owner, we are here to provide valuable data and insights to ensure the maximum opportunity for growth to occur.

SECTION 2
Scope and Approach Retail & Restaurant
Analysis and Recruitment
149
Policy &
Administration
Tourism &
Promotion
Economic
Vitality
Market
Analysis Design
thoughtful design
supports a community’s
transformation.
uncover and define the
economic potential
in your Downtown.
set the foundation for
smart growth.
creating opportunity
for investment.
power your
economic engine.

Downtown Roadmap
Creating a strategic plan is a crucial first step in determining the vision and path for your downtown.

Oftentimes, community leaders are fearful of investing in a master plan that will ultimately “sit on a shelf.” With Downtown Strategies, we meet communities where they are. We build on your existing plans and ideas rather than reinventing the wheel and duplicating efforts. What we deliver, you can implement.

The Five Pillars
Through our Downtown Strategic Visioning process, we assess the five pillars of your downtown’s mix to provide a true downtown roadmap.

Critical factors for successful implementation: • Community Buy-In • Communication
• Support
• Resources
Downtown Strategies sanctioned by USDA
as a national technical assistance provider

IN THE NEWS
On May 31, 2022, USDA unveiled a free digital toolkit to help rural leaders build placemaking plans in small towns and communities across America. As part of that toolkit, USDA has identified sanctioned technical assistance providers as national or regional partners to assist communities in building strategic plans, of which Downtown Strategies is included.

June 8, 2022
SECTION 3
Scope and Approach Downtown & Main
Street
150
Strategic Visioning Workshop + Tour of Study Area
• We begin the process with a kick-off call to introduce our team and examine the current status of your Downtown. • An electronic community input survey will be circulated to gain insight on your Downtown’s past, present, and future. • Our team will host an in-market stakeholder input session with property owners, merchants, business owners, community leaders, and elected officials to gain feedback and allow open dialogue. • During the in-market visit our team will also conduct a walking tour of the defined study area with your team Custom Market Analysis
• Identification of market trade area using mobile data analysis • Trade area demographics (population, income, housing, etc.) • Market and retail GAP analysis for trade area (i.e. leakage and surplus) • Tapestry lifestyles – psychographic profile of trade area • Consumer Spending Pattern Reports
Downtown Five-Year Strategic Plan
Your downtown will be evaluated and a customized, strategic, asset-based, and market driven plan will be presented to your team. This plan will include practical, actionable, and transformational strategies defined and developed considering the following:
• Connectivity & Walkability
• Landscaping & Streetscapes
• Public Art
• Historic Preservation
• Special Events & Promotions
• Wayfinding Signage
• Supporting Entrepreneurs
• Incentives & Financial Tools
• Zoning & Codes
• Identifying Partnerships
• Catalyst Projects
• Community Input Survey Results
• Transportation & Parking
• Messaging & Branding
• Hospitality
• Retail & Restaurant Recruitment
• Backfilling Vacancies
• Real Estate Analysis
• Commute Patterns Report
• Identification of priority business categories for
entrepreneurship, recruitment and/or local expansion
• Downtown Walkability Assessment
• Downtown Neighborhood Demographics
Support from your immediate team isn’t enough to see transformational change within your community. Our workshops generate the needed community buy-in from stakeholders to ensure that all parties with a vested interest believe in the vision and are committed to successful implementation.

Once stakeholders leave our session, they’re excited, eager, and ready to contribute to the successful implementation of the overall vision. Consistent communication between our team, your team, and stakeholders is critical to maintain the momentum and commitment.

SECTION 3
Scope and Approach Downtown & Main
Street
151
Strategic Vision Implementation Support
• Implementation support of one (1) – Year 1 recommendation from strategic plan - collaboratively identified - and development of associated documents, collateral and resources necessary for successful implementation. • Support via email and Zoom to provide collaboration, assess progress, troubleshoot roadblocks, and provide accountability for implementation.
• Data and analytics available upon request
Downtown Real Estate Analysis + Property Owner Toolkit
• Real Estate analysis deliverable identifying approximately five (5) pieces of real estate prime for adaptive re-use, infill, higher and better use, or new development within the downtown. • One (1) hour virtual property owner training to deliver custom market analysis, business recruitment outlook, and marketing toolkit overview.

Marketing Toolkit:
• Custom Site-Specific Property Flyers
• Custom Downtown Community Flyer
• Custom Downtown “There’s Opportunity Here” window signs to promote opportunity rather than vacancy.

Our implementation support keeps your team on track by providing accountability, benchmarks, and success stories to share with the community and stakeholders throughout the life of the partnership. Our strategies and recommendations are based on three stages of time and monetary investment:
• little to no cost with immediate impact – just time and energy! • minimal investment that requires proper partnerships & persistence • long-term investment for substantial projects
This allows for your team to build capacity, assemble funds, and generate partnerships and resources that allow for the successful implementation of our plan.

SECTION 3
Scope and Approach Downtown & Main
Street
152
YEAR 1-2
minimal
investment
$
NOW
no cost $
These recommendations can be
implemented now with minimal cost and
immediate impact.

Plan now to implement these
recommendations in the next 1-2 years.

With proper partnerships & persistence,
these initiatives will elevate your
community with minimal investment.

YEAR 3-5
long-term
investment
$
These recommendations represent
substantial projects requiring longterm investment.

Position your community for
transformational change.

Sample Design Recommendation: Zachary, LA
SECTION 3
Scope and Approach Downtown & Main
Street
153
The timeline of our overall partnership(s) will be
established upon execution of a contract and further
defined during the partnership kick-off call(s).

Day 1-30 Day 30-60 Day 60 - 120
Kick-off Call
Workshop Schedule
Community Input Survey

DISCOVERY
An in-market process
where our team
engages stakeholders,
merchants, and
community leaders in
thought provoking
conversation, combined
with independent
discovery and market
analysis, to provide a
strategic, asset-based
and market driven plan.

STRATEGIC VISIONING

WORKSHOP &

WALKING TOUR

FIVE-YEAR DOWNTOWN

STRATEGIC VISION
We begin the process of
your Downtown Strategic
Visioning Workshop with a
detailed conference call with
your team to introduce
ourselves and examine the
current status of your
Downtown area.

We’ll learn about your
community and Downtown
organization’s governance
structure, discuss goals that
have already been internally
identified, and uncover
existing roadblocks to your
community achieving its
highest purpose.

STEP 01
Next, we’ll engage in a
detailed discovery phase,
in which our team will
independently analyze
customized data
regarding your
community’s retail mix,
economic vitality, and
opportunities for growth.

STEP 02
Strategic Plan created and delivered
Includes:
• Market Analysis
• Community input survey results
• Market driven and asset-based
transformation strategies
Day 120 - 365

IMPLEMENTATION
SUPPORT – JUMPSTART
• Implementation support of
one (1) – Year 1
recommendation from
strategic plan.
• Support via email and Zoom
to provide collaboration,
assess progress,
troubleshoot roadblocks,
and provide accountability
for implementation.
• Data and analytics available
upon request
• Downtown Real Estate
Analysis & Property Owner
Training Toolkit
Day 0-30
SECTION 3
Scope and Approach Downtown & Main
Street
154
Quarterly Virtual Trainings & Downloadable Resources
Main Street America
States and Cities need to invest in small business
education and technical support programs rather than
“
pull back spending on these programs”
Module 1: Omni-channel Retail Strategies Training & Intensive Course • One (1) hour virtual training for unlimited local small business retailers focused on getting their businesses online or enhance their digital presence.
• 6-week intensive training for up to five (5) local retailers • Combination of discussion panels, peer networking, message boards, best practices, and expert insights on the following topics:
• Content writing for SEO
• Remarketing
• Social media/social commerce/social selling
• Personalization (text messages, etc.)
Module 2: Custom Market Analysis Training & Property Owner Toolkit • One (1) hour virtual training to deliver custom market analysis, business recruitment outlook, and marketing toolkit overview.
• Custom “There’s Opportunity Here” window signs to promote opportunity rather than vacancy. • Trade area demographics & Retail GAP Analysis (population, income, housing, etc.) • Tapestry lifestyles – psychographic profile of trade area • Consumer Spending & Commute Patterns Report
• Identification of priority business categories for entrepreneurship, recruitment and/or local expansion Scope and Approach Small Business
Support
Module 3: Holiday Trends & Predictions Training Module
• One (1) hour virtual training for unlimited local restaurants focused on holiday trends & predictions and preparing for holidays.

Holiday Shop Local Social Media Graphics Kit
• Set of graphics for client to utilize throughout holiday season to promote shopping local in community. • Print-ready poster
• Social media graphics for Twitter, Instagram, and Facebook • Set of sample social media posts (text) to accompany graphics throughout holiday season.

SECTION 4
155
Findings/Solutions from PROOF:
• Worked to streamline offerings and menu mix to drive
more profitability and reduce labor.
• The goal is to continue improving and helping find work life balance while maintaining profitability.
• PROOF is still working on some menu strategy –
• ex. evaluating why beer sales are so low for a
brewery and how we can increase that.
• PROOF discussed and researched options for them to
purchase or lease to own the property
• Discussed opening a satellite tap room in a better location

LAKE COUNTY ECONOMIC DEVELOPMENT CORPORATION

CASE STUDY
Challenges:
• COVID related issues
• Couldn’t break even or pay themselves
O'Meara Bros. Brewing Company
901 Bevins St, Lakeport, CA 95453
https://www.omearabros.com
Companies will access Proof’s learning
platform, working through optimization
and resiliency course curriculum
Weekly live zooms for Q&A’s with industry
experts and workforce development
training + online optimization
Weekly dedicated coaching
+ 30-60-90 day strategy
+ implementation
Module 4: Restaurant Recovery Strategies + Proof Incubators Development & Recovery Course
• One (1) hour virtual training for unlimited local small business food & beverage establishments looking to stabilize, optimize, and scale their operations.
• 6-week intensive training for up to five (5) local retailers PROOF’s accelerator/resilience course is open to five (5) food & beverage establishments + early-stage and growing consumer goods brands looking to stabilize, optimize, and scale their operations regionally and nationally through a curriculum and program that features weekly group courses covering topics such as:
• HR & work force development
• raising funds & capital
• brand & product development
• strategic marketing & online optimization
• logistics & distribution
• innovation & sustainability
Course Highlights
Scope and Approach Small Business
Support
SECTION 4
156
Rev 9/15

EXHIBIT B

PAYMENT SCHEDULE

157
25 Per the City of Greenfield RFP Retail Strategies understands the desired timeframe for this investment is an initial three-year agreement. Below is each one of our products featured in this RFP along with the price per year. The following page (page 24) has a recommended spend approach with duration over a 3-year partnership.
*The above pricing is meant to show an a la carte pricing menu of each service detailed in the proposal and the price ranges is shown if the city chooses to elect each service.

Price
SECTION 6
Annual A La Carte pricing
Retail Recruitment
Recruitment Plan + Implementation
Downtown & Main Street
Strategic Vision Workshop & 5 Year Plan
Downtown Implementation
Small Business Support
4 Quarters of Training + Technical
Assistance for Greenfield’s Small
Businesses
$50,000
$25,000
$25,000
$45,000
Exhibit B
158
26 Below is the recommended duration allowing the city of Greenfield to receive a 3-year retail recruitment strategy, a 5-year downtown revitalization and a full year’s worth of Small Business Support and Assistance.

Each item above is an allowable use of the cities American Rescue Plan Assistance funds (ARPA). Many cities in the state of California have use their ARPA dollars for such recovery and resiliency projects with Retail Strategies.

Project fees are due within 30 days of receipt of the invoice.

Price
SECTION 6
Annual Investment Recommendations
Year 1 Not-to-Exceed
Retail Recruitment
Downtown Workshop & Plan
Downtown Implementation
Small Business Support
Year 2 Not-to-Exceed
Retail Recruitment
Downtown Implementation
Year 3 Not-to-Exceed
Retail Recruitment
Downtown Implementation
Total 3-Year Not to Exceed Range
$50,000 - $140,000
$50,000
$25,000 *
$20,000 *
$45,000 *
$50,000 - $75,000
$50,000
$25,000 *
$50,000 - $75,000
$50,000
$25,000 *
$150,000 - $290,000 *
159
Rev 12/13 9

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff.

Total limits shall be no less than $1,000,000.00 per occurrence for all coverages and $1,000,000.00 general aggregate. City and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10, or equivalent form, as determined by Risk Management staff (in no event will City accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured.

Umbrella Liability Insurance (if necessary to meet limits requirements) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a “drop down” provision providing primary coverage above a maximum $25,000.00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.

There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Business Auto/Umbrella Liability Insurance. Primary coverage shall be at least as broad as ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto). Limits shall be no less than $1,000,000.00 per accident. Starting and ending dates shall be concurrent. If Consultant owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

Workers' Compensation/Employer's Liability shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than $1,000,000 per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respect to the City, its employees or agents.

Professional Liability Insurance. Coverage shall be written on a policy form that provides professional liability insurance, errors and omissions or equivalent coverage appropriate to the Consultant's occupation or service. The policy limit shall be no less than $1,000,000.00 per claim and in the aggregate.

Consultant and City further agree as follows:

1. This Exhibit supersedes all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 160
Rev 12/13 10

2. Nothing contained in this Exhibit is to be construed as affecting or altering the legal status of the parties to this Agreement. The insurance requirements set forth in this Exhibit are intended to be separate and distinct from any other provision in this Agreement and shall be interpreted as such.

3. All insurance coverage and limits provided pursuant to this agreement shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. Requirements of specific coverage features or limits contained in this Exhibit are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

5. For purposes of insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards, performance of this Agreement.

6. All general or auto liability insurance coverage provided pursuant to this Agreement, or any other agreements pertaining to the performance of this Agreement shall not prohibit Consultant, and Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

7. Unless otherwise approved by City, Consultant's insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best's” Insurance Guide rating of “A:VII+.” Self-insurance will not be considered to comply with these insurance specifications.

8. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant.

9. Consultant agrees to provide evidence of the insurance required herein, satisfactory to City, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability and umbrella liability policies (if any) using ISO form CG 20 10 or equivalent form, as determined by Risk Management staff. Consultant shall also provide a waiver of subrogation endorsement to Consultant's workers' compensation policy applicable to the City. Certificate(s) are to reflect that the insurer will provide 30 days notice of any cancellation of coverage and all policies must be endorsed accordingly. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation and to delete the word "endeavor" with regard to any notice provisions. Consultant agrees to provide complete copies of policies to City upon request.

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at 161
Rev 12/13 11
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

11. Consultant's insurance presented in compliance with these specifications shall not include self-insured retentions or deductibles unless declared to the City and approved by the City Manager. The City may require evidence of financial security if deductibles or self-insured are part of the Consultant's liability program.

12. Any actual or alleged failure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Agreement or to inform Consultant of noncompliance with any insurance requirements in no way waives any right or remedy of City or any additional insured, in this or any other regard.

13. Consultant agrees to require all subconsultants or other parties hired for this project to provide general liability insurance naming as additional insureds all parties to this Agreement. Consultant agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here. Consultant agrees to require that no contract used by any subconsultant or contracts Consultant enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this agreement. Consultant agrees that upon request all agreements with subconsultants or others with whom Consultant contracts with on behalf of City, will be submitted to City for review. Failure of City to request copies of such agreement will not impose any liability on City, or its employees.

14. If Consultant is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its Managers, Affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

15. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant that includes City as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
162
DATE: February 7, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
PREPARED BY: Paul Mugan, Community Development Director

TITLE: RESOLUTION AWARDING A PROFESSIONAL SERVICES

CONTRACT TO BRENT SLAMA CONSULTING FOR HOUSING

ELEMENT PREPARATION SERVICES FOR THE CITY OF

GREENFIELD

BACKGROUND AND ANALYSIS
Under State Housing law, each City and County in California is required to prepare an up-to-date Housing Element to address the housing growth needs of the municipality and regional planning area. The Housing Element is part of – and must be consistent with – the other elements within the City’s General Plan. The State establishes that each municipality prepare for State Department of Housing and Community Development (State HCD) review and approval on an 8-year cycle. Cities and counties in the Association of Monterey Bay Area Governments (AMBAG) regional planning area are required to submit their Cycle 6 (2023-2031) draft Housing Element updates to State HCD by December 31, 2022.

The preparation of a Housing Element update is an involved process requiring specialized planning expertise, typically through the retention of an outside Housing Element consultant. To assist the City in meeting the Cycle 6 Housing Element update requirement, on November 15, 2022, City staff released a Request for Proposals (RFP) for Land Use Professional Services. The RFP included advance planning services such as the City’s Housing Element update services.

The City received two proposals that specifically addressed Housing Element update services:
from Thomas E. Figg Consulting Services and from Brent Slama Consulting.

City staff, after reviewing the proposals received, are recommending that the City Council award a professional services contract to Brent Slama Consulting. The Brent Slama Consulting proposal was responsive to the requested work scope and sets forth a streamlined, while City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
163
thorough, approach. Brent Slama Consulting’s principal is experienced in advance planning tasks and is intimately familiar with Greenfield, having served as the City’s Community Development Director from 2006 to 2012, as well as the City’s interim City Manager in 2012 and 2013.

FINANCIAL AND BUDGET IMPACT
The preparation of a Housing Element update is a required by State Housing law. Housing Element updates are typically funded by a municipality’s general fund, and this is the case for this Housing Element update in Greenfield. The City has budgeted $100,000 for Housing Element consulting services in the City’s FY 2022-2023 budget.

RECOMMENDATION
City management staff recommend that the City Council award a professional services contract for preparation of the City’s Housing Element update to Brent Slama Consulting for a not-toexceed contract amount of $98,700 and authorize the City Manager to execute this contract and negotiate any final contract refinements or revisions, including authorizing the use of some or all of a 15% contingency on the contract amount to address any out of scope, unforeseen issues.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-17, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD AWARDING A PROFESSIONAL SERVICES CONTRACT FOR A NOT TO EXCEED AMOUNT OF $98,700 TO BRENT

SLAMA CONSULTING FOR HOUSING ELEMENT UPDATE PREPARATION

SERVICES FOR THE CITY OF GREENFIELD AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT.

Attachments:

1. Resolution No. 2023-17

2. Professional Services Agreement with Brent Slama Consulting 164
RESOLUTION 2023-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD AWARDING A PROFESSIONAL SERVICES CONTRACT
IN THE AMOUNT OF $98,700.00 TO BRENT SLAMA CONSULTING

FOR HOUSING ELEMENT PREPARATION SERVICES FOR THE CITY
OF GREENFIELD’S 2023-2031 HOUSING ELEMENT UPDATE AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE

THIS CONTRACT
WHEREAS, pursuant to State Housing law, the City of Greenfield is required to prepare and submit to the State Department of Housing and Community Development (State HCD) an updated Housing Element for the period of 2023 to 2031; and WHEREAS, on November 15, 2022, the City released a Request for Proposals (RFP) for Land Use Professional Services, including for advance planning services such as the City’s Housing Element update; and
WHEREAS, the City received two proposals specifically for the Housing Element update services: from Thomas E Figg Consulting Services and from Brent Slama Consulting; and
WHEREAS, the proposals were reviewed by City staff; and WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services contract to Brent Slama Consulting for the 2023-2031 Housing Element update for the City of Greenfield; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract for a not-to-exceed amount of $98,700.00 (excluding the 15% contingency) be awarded to Brent Slama Consulting to provide Housing Element preparation services for the City of Greenfield;

2. That the City Manager is authorized to negotiate the final terms and conditions of and execute the professional services contract with Brent Slama Consulting on behalf of the City of Greenfield; and

3. That the City Manager is authorized to approve release of a portion of all of the 15% contingency up to a total not-to-exceed contract amount of $113,505.00 to address out of scope and unforeseen items as determined necessary through the course of the contract.
165
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 14th day of February 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
166
1 CITY OF GREENFIELD

AGREEMENT WITH BRENT SLAMA CONSULTING
FOR HOUSING ELEMENT UPDATE - OVER $25,000
THIS AGREEMENT, is made and effective as of February 21, 2023, between the CITY OF GREENFIELD, a general law City and Municipal Corporation of the State of California ("City") and BRENT SLAMA CONSULTING ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM. This Agreement shall commence on March 1, 2023, and shall remain and continue in effect until tasks described herein are completed, but in no event later than September 1, 2024, unless sooner terminated pursuant to the provisions of this Agreement, or extended pursuant to the provisions of this Agreement.

4. PAYMENT.
a. The City agrees to pay Consultant, in accordance with the payment terms as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon tasks and deliverables identified in Exhibits A and B. This amount shall not exceed two hundred ninety thousand dollars and 0 cents ($98,700.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement.
b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed a cumulative contract total amount of $113,505.00, which allows for a 15% contingency for unforeseen additional scope tasks. Any additional work in excess of this amount shall be approved by the City Council.
c. Consultant shall submit invoices for work performed on the basis as set forth in Exhibit B. Payment shall be made within thirty (30) days of receipt of each invoice as to all 167
2 non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities 168
3 related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 169
4 11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

To City: City of Greenfield
599 El Camino Real
Greenfield, CA 93927
Attention: Paul Wood, City Manager
To Consultant: Brent Slama Consulting
220 Alves Ln.

Greenfield, CA 93927
Attention: Brent Slama, AICP, Principal

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement. Consultant 170
5 may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days’ notice prior to the departure of key assigned staff from Consultant’s employ. Should such staff leave Consultant’s employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Date Paul Wood Date
Title: City Manager
171
6 Attest:
_________________________________
Ann F. Rathbun Date
City Clerk
Approved as to Form:
_________________________________
Jennifer P. Thompson Date
Assistant City Attorney
172

EXHIBIT A

TASKS TO BE PERFORMED
173
pg. 2 BRENT SLAMA CONSULTING - GREENFIELD, CA - (831) 210-5487 Scope Of Work

1. Project Management & Coordination
Mr. Slama will fully manage and coordinate the project and by being based in Greenfield, can conduct an unlimited number of coordination meetings in person with City staff without any significant additional expense. Project management tasks will include contract management, file retention and delivery to the City, necessary background research, invoicing, and similar tasks. As needed, budget may be reallocated as necessary to other tasks. Brent Slama Consulting will function as the liaison between the City and HCD for all activities.

2. Review of Existing Element
This includes review of the 5th cycle housing element, and more specifically looking at and determining through the data from the last cycle, the submitted Annual Progress Reports and after consulting with City staff and the broader community what worked well in Greenfield, what didn’t work well at all, and how the City may wish to keep or delete certain portions of its Housing Element subject of course to State requirements. The deliverable from this task will be to provide a detailed document for public review that will be used as a guide for construction of the 6th Cycle Housing Element Update.

3. Project Kick-Off Meeting
Mr. Slama will coordinate the kick-off meeting for the project to be held at Greenfield City Hall to include all persons identified by the city. The primary purposes of this meeting will be to identify and if necessary, modify project schedules, scope of work and milestones, identify necessary stakeholders, determine availability of City resources, establish communication protocols, and discuss critical preliminary information as determined by the City.

4. Community Outreach & Engagement
Government Code Section 65583(c)(7) states: “The local government shall make a diligent effort to achieve public participation of all economic segments of the community in the development of the housing element, and the program shall describe this effort.” Having worked and lived in Greenfield for a number of years, public participation in future planning documents that do not result in immediate changes to the built environment can often be difficult to attract interest. Mr. Slama believes in a program that will meet the State requirements to ensure that this point is met and will strategize with City staff at the kick-off meeting on methods to best attract interest and comments on the process among the various stakeholder interests in Greenfield. This may be through stand-alone workshops, Planning Commission or City Council workshops, or virtual meetings.

This proposal assumes that City staff will utilize its resources to promote and host these meetings, and in 174
pg. 3 BRENT SLAMA CONSULTING - GREENFIELD, CA - (831) 210-5487 the interest of cost savings, the Spanish-speaking City staff be available for facilitating meetings as appropriate.

5. Housing & Special Housing Needs
Based on the most recent City RHNA, housing needs will be assessed for existing and projected housing needs for all income levels. Attention will be given to overproduction of low-income units in the previous cycle in the City of Greenfield. Pursuant to Government Code 65583 (a)(7), analysis of special housing needs for “elderly; persons with disabilities, including a development disability; large families; farmworkers; families with female heads of households; and families and persons in need of emergency shelter.”
Mr. Slama will collaborate with staff to identify stakeholders to ensure that all these populations are represented in the needs analysis.

6. Housing Needs Assessment
Pursuant to Government Code Section 65583, “the housing element shall consist of an identification and analysis of existing and projected housing needs and a statement of goals, policies, quantified objectives, financial resources, and scheduled programs for the preservation, improvement, and development of housing. The housing element shall identify adequate sites for housing, including rental housing, factorybuilt housing, mobile homes, and emergency shelters, and shall male adequate provision for the existing and projected needs of all economic segments of the community.” Using U.S. Census, American Community Survey, HCD and City data, Mr. Slama will coordinate with staff to determine and create a needs assessment consistent with State law.

The needs assessment document will include key general information such as population and demographics, household characteristics and employment/income data, along with more detailed information related to the overall housing stock in Greenfield, market housing costs and affordability, and at-risk housing. In addition, pursuant to California state law, the needs assessment will include opportunities for energy conservation in residential development.

7. Affirmatively Furthering Fair Housing (AFFH) Assessment One of the newest features required in 6
th Cycle Housing Elements in California are the requirements created under Assembly Bill 686. This requires that “all housing elements must now include a program that promotes and affirmatively furthers fair housing opportunities throughout the community for all persons regardless of race, religion, sex, marital status, ancestry, national origin, color, familial status, or disability, and other characteristics protected by the California Fair Employment and Housing Act (FEHA). 175
pg. 4 BRENT SLAMA CONSULTING - GREENFIELD, CA - (831) 210-5487 Under state law, affirmatively further fair housing means taking meaningful actions, in addition to combatting discrimination, which overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.” While Greenfield has a long history of being open to all and is an inclusive and welcoming community in all geographical areas of the City, Mr. Slama will collaborate with staff to identify any fair housing issues that exist to identify any segregation patterns, or concentrated poverty and disproportionate housing needs in Greenfield in a manner acceptable to HCD.

8. Existing Housing Constraints
The 6th Cycle Housing Element will include a comprehensive narrative regarding the potential housing constraints that exist in Greenfield that include both governmental and nongovernmental issues. These include issues related to permitting, land use controls, fees and exactions, permit processing, building codes and code enforcement, housing production costs, approval timeframes, and the availability of financing for the development and construction of housing. Utilizing existing planning and building permitting data from the city, the analysis will indicate what constraints actually exist or are perceived to exist, and what options are available to the City of Greenfield in order to make modifications to the City’s Zoning Code or internal processes. This also includes conformity with the many State laws passed to incentivize and streamline housing activities.

9. Current Sites Inventory
One of the primary objectives in a Housing Element Update is to revise the sites inventory within City limits in order to ensure that Greenfield has adequate capacity in order to feasibly build at minimum the housing targets in its current Regional Housing Needs Allocation (RHNA). While Greenfield has typically held enough vacant inventory historically to meet its RHNA targets, increased scrutiny by HCD in the 6th Cycle to ensure sites are feasible will be of added weight and importance. In situations where zoning densities may need to be reevaluated in order to achieve sufficient site inventory, those recommendations will be made to the City. In addition, alternative methods of achieving housing opportunities will be examined through construction of Accessory Dwelling Units, infill subdivision through SB 9, conversion of commercial or motel properties for housing, etc. At the end of this process, an HCD-approved table will be generated with a corresponding map that indicates all housing sites identified that meet the definition of being qualified as current sites under this Housing Element in accordance with SB 6, which requires that jurisdictions adopting a housing element on or after January 1, 2021, prepare and submit an electronic copy of the final inventory of parcels using HCD-approved Excel spreadsheets.

10. Draft Housing Element
It is anticipated that the city will have the following schedule regarding the review of the draft Housing Element.
176
pg. 5 BRENT SLAMA CONSULTING - GREENFIELD, CA - (831) 210-5487 Administrative Draft
Based on feedback received during the community meetings and after discussions with stakeholders Mr.

Slama will submit an electronic Administrative Draft Housing Element for City staff for review and edits as an electronic copy. It is assumed that all paper copies will be produced by the City at their own discretion.

Public Review Draft
After receiving all staff comments on the Administrative Draft, Mr. Slama will respond to all such comments, reply to questions, and make all necessary edits as required and directed by the city. At that time, a Public Review Draft Housing Element will be prepared and submitted in order to present to at future public hearings. This Draft Housing Element will be submitted to the city solely in electronic form.

Any distribution through paper copies will be at the discretion and cost of the City. The city will ensure that the Public Review Draft be posted to the city website for a minimum of 30 days.

HCD Review Draft
Mr. Slama will address any public comments with consultation from the city staff if needed and incorporate them into the Public Review Draft and prepare a second Public Review Draft for submittal to HCD for review. All deliverables to HCD including a cover letter will be prepared by Mr. Slama in accordance with State submittal requirements. It is anticipated that HCD will conduct a full 90-day review. 2nd HCD Review Draft
Mr. Slama will work with City staff to review and respond to all of HCD’s comments and incorporate them into the 3rd Public Review which will be submitted electronically to the city. This will be returned to HCD for an anticipated full 60-day review. The updated public draft will be uploaded by the city to its website for a minimum of 7 days.

11. CEQA Compliance
The primary purpose of the update to the Housing Element is to of course comply with state law and incorporate the current RHNA into the General Plan. Given the history of projects in Greenfield, and the current availability of sites, it is proposed that CEQA for this project be managed through an addendum to the General Plan EIR. The use of an Addendum significantly shrinks the timeline for completion of the new Housing Element. Of course, the City’s decision to use an Addendum must be supported after considering the evidence during the planning process and will depend upon the significance of changes to the General Plan that will result in physical impacts and changes upon the environment. Mr. Slama will work with the city staff to produce an Administrative Draft Addendum, pursuant to CEQA Guidelines Section 15162. This proposal does not contemplate an initial study or a standalone CEQA document.

Should the city request or require performing additional CEQA analysis, this would be a separate task outside this scope of services.
177
pg. 6 BRENT SLAMA CONSULTING - GREENFIELD, CA - (831) 210-5487 In addition, in preparation for rezoning activities and pursuant to AB 52 and SB 18, Mr. Slama will assist the city with complying with all requirements related to consultation with tribes through the Native American Heritage Commission (NAHC) tribal contact list. While Mr. Slama will assist by drafting letters, all correspondence must be through the government agency. Should consultation be requested, Mr.

Slama will assist the city in ensuring the record of such consultation be created showing compliance with both AB 52 and SB 18.

12. Final Council Adoption
Mr. Slama will prepare staff reports and resolutions with findings and present at all necessary Planning Commission and City Council meetings to have the city adopt the Housing Element, any required amendments mandated by HCD and make necessary zoning changes. Mr. Slama will work with City staff to determine if these will happen at the same or separate meetings. All copies of documents will be submitted to the city in electronic format.

13. State Certification
The final Housing Element will incorporate any required or requested changes to the HCD Draft from City staff, HCD, or public comments. Mr. Slama will submit the final Housing Element to HCD for final 60-day certification review within all mandated timelines.

Project Schedule
The due date for the 6
th Cycle Housing Element is December 15, 2023, with certification by HCD within 120 days after. In order to meet that timeline, the following project schedule is anticipated:

Tasks J F M A M J J A S O N D J

1. Project Management & Coordination

2. Review of Existing Housing Element

3. Kick-Off Meeting

4. Community Outreach & Engagement

5. Housing & Special Housing Needs

6. Housing Needs Assessment

7. Affirmatively Further Fair Housing Assmt.

8. Existing Housing Constraints

9. Current Sites Inventory

10. Draft Housing Element

11. CEQA Compliance

12. Final Adoption

13. State Certification
178

EXHIBIT B

PAYMENT SCHEDULE
179
pg. 7 BRENT SLAMA CONSULTING - GREENFIELD, CA - (831) 210-5487 Cost Estimate
• As shown in the following table, the total cost for production of the housing element is $98,700.

There are no reimbursable costs contemplated as part of this agreement or charges for travel costs or travel time to Greenfield City Hall.
• This estimate only includes the cost of a CEQA Addendum. Additional environmental work is considered out of scope.
• The City of Greenfield will be responsible for securing all meeting locations and costs related to public meetings and outreach including and if applicable: required noticing, document production, rental agreement fees and insurance, Spanish or third-language translation services and technical support for holding virtual meetings.
• The contract includes time allocated to respond to public comments, however, should such comments become excessive in scope, a contract amendment allowing additional work will be necessary. In addition, this contract does not include support with Public Record Act requests. • All documents will be submitted by Brent Slama Consulting to the City in electronic format, in PDF or Microsoft Word. The city is responsible for any paper copies it may wish to distribute or keep for its records.
• Rezoning of sites to increase density is not included in this scope of work, however Brent Slama Consulting can assist the city with any needed services to accommodate rezonings or other ordinance changes as part of a separate task order.

Task Brent Slama, AICP
$195 / Hour
Administrative/Clerical
$105 / Hour
Total
Hours
Total
Budget
Project Management & Coordination 40 0 40 $7,800
Review of Existing Housing Element 16 0 16 $3,120
Kick-Off Meeting 8 0 8 $1,560
Community Outreach & Engagement 72 8 80 $14,880
Housing & Special Housing Needs 24 8 32 $5,520
Housing Needs Assessment 24 0 24 $4,680
AFFH Assessment 60 8 68 $12,540
Existing Housing Constraints 24 0 24 $4,680
Current Sites Inventory 24 8 32 $5,520
Draft Housing Element 96 16 112 $20,400
CEQA Compliance 40 4 44 $8,220
Final Adoption 24 0 24 $4,680
State Certification 24 4 28 $5,100
TOTAL 476 56 532 $98,700
180
Rev 12/13 9

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff.

There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Consultant and City further agree as follows:

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at 182
Rev 12/13 11
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
183
DATE: February 9, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
PREPARED BY: Paul Mugan, Community Development Director

TITLE: RESOLUTION AWARDING A PROFESSIONAL SERVICES

CONTRACT TO CSG CONSULTANTS FOR PROFESSIONAL

BUILDING SERVICES FOR THE CITY OF GREENFIELD

BACKGROUND AND ANALYSIS
The City has relied on outside consulting services to augment the City’s in-house staffing and expertise in the Building Division and Fire Department. Given the high volume of building permit activity, which involves specialized expertise for plan checking of building permit applications and inspection services, outside consulting assistance helps ensure the building permit plan checks and inspections are done promptly to maintain a high level of customer service. The City desires to broaden its options for building services by retaining CSG Consultants (CSG) for building plan check, building Inspections, and other related Building Division services.

CSG has been providing City Fire Plan Check and contract Fire Marshal services to the City for well over 10 years, and the City has been very satisfied with their services. CSG also provides Building Plan Check and inspection services as well as contract Building Official services. CSG currently is providing Building Plan Check services to several other nearby jurisdictions, including the County of Monterey, the City of Salinas, the City of Watsonville, the City of Santa Cruz, and the County of San Benito.

To assist the City in meeting its Building Division and Planning Division responsibilities, on November 15, 2022, City staff released a Request for Proposals (RFP) for Land Use Professional Services. The RFP was for both Planning-related and Building-related services, and for the Building-related services, included building permit plan check, building permit inspection, and other related Building Division staffing and duties. The City received one proposal that responded to the provision of Building Division services: from CSG Consultants. CSG’s City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
184
proposal included Current and Advanced Planning, and Environmental Planning services as well.

However, the City at this time is interested in contracting with CSG for Building-related services.

City staff, after reviewing the proposal received, are recommending that the City Council award a professional services contract to CSG Consulting for building services. The CSG proposal was responsive to the requested work scope, and CSG has an excellent track record both for the City of Greenfield with its fire plan check and inspection services and with several other nearby jurisdictions.

FINANCIAL AND BUDGET IMPACT
Contract building plan check services are based on a percentage of the plan check fee taken in by the City as part of a building permit application. Inspection services and other associated building services would be hourly and covered by the building permit issuance fees. Any unusual building related consultant costs would be passed through to the applicant on an actual cost recovery basis, plus a 15% administrative overhead. As such, the cost of the vast majority of building services would be fully borne by building and planning permit applicants. The exception would be services such as Building Official duties or training and/or training of existing staff to the extent that such services are not directly related to an active building permit.

As such, it is recommended that the contract be a time-and-materials based billing arrangement, which better reflects the pass-through nature of the vast majority of billings under the contract The City has budgeted for building consulting services in the City’s FY 2022-2023 budget.

RECOMMENDATION
City management staff recommend that the City Council award a professional services contract to CSG Consultants for professional building services for an initial three-year period on a time and materials-based billing arrangement and authorize the City Manager to execute this contract and negotiate any final contract refinements or revisions.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-18, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD AWARDING A PROFESSIONAL

SERVICES CONTRACT TO CSG CONSULTING FOR PROFESSIONAL BUILDING

SERVICES FOR AN INITIAL THREE-YEAR TERM ON A TIME AND MATERIALS

BASIS AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT.

Attachments:

1. Resolution No. 2023-18

2. Professional Services Agreement with CSG Consultants, including:

Exhibit A: Scope of Work
Exhibit B: Costs
Exhibit C: Insurance Requirements
185
RESOLUTION 2023-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD AWARDING A PROFESSIONAL SERVICES CONTRACT

TO CSG CONSULTANTS FOR PROFESSIONAL BUILDING SERVICES

FOR AN INITIAL THREE-YEAR TERM ON A TIME AND MATERIALS

BASIS AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE

AND EXECUTE THIS CONTRACT
WHEREAS, the City of Greenfield is required to process building permit applications and conduct inspections in compliance with the City’s Building Code; and WHEREAS, on November 15, 2022, the City released a Request for Proposals (RFP) for Land Use Professional Services, including for building services such as building plan check, inspections, and other associated building-related services; and WHEREAS, the City received one proposal that addressed building division services from CSG Consultants; and
WHEREAS, the proposal was reviewed by City staff and determined to be responsive to the RFP; and
WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services contract to CSG Consultants for professional building services for the City of Greenfield for an initial term of three years, with two possible 3-year extensions;
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract be awarded to CSG Consultants to provide professional building services for the City of Greenfield on a time and materials basis as assigned by the City Manager or his designee;

2. That the City Manager is authorized to negotiate the final terms and conditions of and execute the professional services contract with CSG Consultants on behalf of the City of Greenfield; and

3. That the City Manager is authorized to approve up to two 3-year contract extensions, should the services of CSG Consultants be satisfactory and should additional building consultant services be needed by the City. 186
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 14th day of February 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
187
1 CITY OF GREENFIELD

AGREEMENT WITH CSG CONSULTANTS FOR PROFESSIONAL BUILDING SERVICES - OVER $25,000
THIS AGREEMENT, is made and effective as of February 21, 2023, between the CITY OF GREENFIELD, a general law City and Municipal Corporation of the State of California ("City") and CSG CONSULTANTS ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

4. PAYMENT.
a. The City agrees to pay Consultant, on a time-and-materials basis as assigned by the City for specific tasks in accordance with the payment terms as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon tasks and deliverables identified in Exhibit A. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement.
b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work for unforeseen additional scope tasks.
c. Consultant shall submit invoices for work performed on the basis as set forth in Exhibit B. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 188
2 d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 189
3 b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and 190
4 employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

To City: City of Greenfield
599 El Camino Real
Greenfield, CA 93927
Attention: Paul Wood, City Manager
To Consultant: CSG Consultants
550 Pilgrim Dr.

Foster City, CA 94404
Attention: Cyrus Kianpour, PE, PLS

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement. Consultant may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days’ notice prior to the departure of key assigned staff from Consultant’s employ. Should such staff leave Consultant’s employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation 191
5 shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Date Paul Wood Date
Title: City Manager
Attest:
____________________________________ _________________________________ By: Date Ann F. Rathbun Date
Title: City Clerk
[Two signatures of corporate officers required]
Approved as to Form:
_________________________________
Jennifer P. Thompson Date
City Attorney
192

CSG PROPOSAL TO THE CITY OF GREENFIELD

LAND USE PROFESSIONAL SERVICES
23 Scope of Work

K E Y B E N E F I T S
CSG provides services solely for public agencies, and we understand the importance of keeping project costs low and delivering in a timely manner. We also understand the growing need for City’s to supplement their existing staff to help address areas such as planning, building permit plan check, CEQA and advanced planning in order to deliver exemplary professional land use services.

CSG prides itself on adhering to our clients’ time commitments and we will do the same for the City of Greenfield. Below are additional reasons why the City should choose CSG:

The Right Experience – CSG has exclusively served public agencies for over 30 years, and currently serves over 200 agencies with staff experienced with a wide range of projects and community types.

Most of our team members have worked directly with municipalities for their entire careers.

Client-First Approach – CSG ensures that the right staff composition is provided to meet the needs of each project—to deliver the best possible product for the City.

Full-Service Project Management – CSG’s project management philosophy is built upon the anticipation of, and preparation for, all issues that may arise throughout the project process. We provide full-service project management for priority development projects. Our project managers are seasoned and have years of experience managing complex, high-profile projects that require an elevated level of engagement and coordination to ensure success.

Project Approach – Our senior staff will be involved in the overall management and quality assurance of document reviews. We communicate regularly and often to set up project check-in calls with applicants and technical advisors. This allows us to gauge any potential issues and resolve them in a timely manner. Internally, CSG conducts weekly staff meetings in which project issues are discussed to find potential solutions to issues that may arise. These meetings and any other internal discussions with CSG staff are conducted in confidence. We will bring this same approach to the City’s projects.

QA/QC – CSG’s project approach for Quality Assurance/Quality Control (QA/QC) places emphasis on the active participation of experienced senior staff, responsiveness to the unique demands of each client and project, active project management, and effective communication of planning and environmental information to the decision makers and the public. Our commitment to this approach has resulted in successful performance on a wide variety of assignments and long-term relationships with our clients.

S E C T I O N 4
Exhibit A
193

CSG PROPOSAL TO THE CITY OF GREENFIELD

LAND USE PROFESSIONAL SERVICES
24 B U I L D I N G P L A N R E V I E W S E R V I C E S
Our team of professionals is ready to assist in all aspects of plan review and to focus on the special needs and requirements of each of our clients. We pledge thorough and accurate reviews and prompt turnaround times and offer proven digital plan review services and comprehensive online status reports. CSG serves as an active partner, working as a seamless extension of our public agency clients in performing the requested services and working closely with the development community and public as directed.

Compliance Standards
Our engineers and plan reviewers carefully review all plans and documents for compliance with building codes, fire codes, energy conservation standards, and accessibility regulations adopted by the State of California, and all local policies and ordinances including but not limited to:
 California Building Code, Volumes 1 and 2
 California Residential Code
 California Electrical Code
 California Plumbing Code
 California Mechanical Code
 California Fire Code
 California Energy Code
 California Green Building Standards Code (CALGreen)
 California Existing Building Code
 California Health and Safety Code
 National Fire Protection Association (NFPA) Standards as adopted and referenced by the State of California (California Code of Regulations, Title-19)
 State Historical Building Code
 NPDES/WQMP/SWPPP Compliance
 Local adopted ordinances and amendments relative to building, fire and municipal codes, including project Conditions of Approval from other agency departments, divisions, and regulating agencies Digital Plan Review
CSG has been providing digital plan
review services for over 20 years,
leading the consultant field with this
ground-breaking service. All paper plans
submitted to CSG for building and fire
plan review are immediately scanned
into digital files and stored on CSG’s
servers for quick and easy access by both our clients and our plan reviewers.

Our plan reviewers furnish electronic versions of their plan comments conforming to each client’s established correction list templates. Any additional forms utilized by the agency will be incorporated into the correction comments and returned with the appropriate recommendations. Plan check comments can be delivered electronically by email or other agency-approved means, enabling staff to immediately modify CSG’s checklist for incorporation with other department comments. We provide convenient, environmentally friendly digital storage of all construction-related documents, and on request, can provide clients with a set of digitally scanned plans at no additional cost.

Leading the field in
digital plan review
services for over 20
years.
194

CSG PROPOSAL TO THE CITY OF GREENFIELD

LAND USE PROFESSIONAL SERVICES
25 In addition, for jurisdictions requesting a pure digital plan review workflow, we can enable an applicant to submit digital files—with no size limitations—directly to CSG via our web-based application. Our application includes an online portal for the applicant/jurisdiction to retrieve comments and marked-up digital plans including redlines. Importantly, this service tracks the status of all submittals and re-submittals until the plans have been approved.

Key features of our digital plan review service include:
 Efficient. Plans are pushed to plan review staff the same day they are received.
 User-friendly. CSG developed its own online portal specifically to manage the electronic file submittal process. Through use of this interface, the applicant is no longer faced with size restrictions on email attachments or required to learn complex file transfer settings.  Proven. We have provided a digital plan review option to our clients for over 20 years.
 Non-Proprietary. CSG’s electronic review process is 100% PDF-based with no additional software required to view redlines.

Online Plan Check Status
CSG offers a convenient service allowing clients to check plan review status and comments online. By accessing our secure Plan Check Status website, agency staff as well as authorized applicants can view their project documents and plans and communicate with the specific plan checker via e-mail. Staff and authorized applicants can download comments upon completion of the plan check. There is no additional cost for this service.

Plans Pickup and Delivery
CSG will coordinate pickup and delivery of plans and other materials from/to the agency via CSG personnel or an approved alternative service.

Green Building and LEED Accreditation
Our Building Division team is experienced in plan review and inspection for compliance with CALGreen and local green building ordinances and includes LEED Accredited Professionals. In addition, CSG Consultants has the qualifications necessary to assist with both the development of policy and the implementation of green and sustainable building practices. CSG’s Sustainability Programs division can assist, for example, with construction and demolition debris recycling programs and public outreach to the building industry.

OSHPD 3 Reviews
Our professional engineers and certified plans examiners are well-versed in the differences between CBC and OSHPD 3 facilities and have successfully completed OSHPD 3 plan reviews for multiple client agencies.

All paper plans
submitted to CSG
are immediately
scanned into digital
files for quick and
easy access by our
clients and plan
reviewers.
195

CSG PROPOSAL TO THE CITY OF GREENFIELD

LAND USE PROFESSIONAL SERVICES
26 P L A N C H E C K T U R N A R O U N D T I M E S
CSG strives to provide the highest quality and most timely service in the industry. We take pride in maintaining the requested plan review times for all our clients—even delivering faster than our own deadlines. Our goal is to approve code-complying projects and to move work quickly and successfully through jurisdictional processes. CSG will ensure that all building and safety duties and follow-up actions will be performed in a timely and responsive manner.

The following are CSG’s proposed plan check turnaround times:

TYPE OF REVIEW

INITIAL REVIEW
(BUSINESS
DAYS)1

RE-CHECK
(BUSINESS
DAYS)1
Residential New Construction 10 5
Residential Additions 10 5
Small Residential Remodels 10 5
Commercial New Construction & Large/Complex Projects2 10 5 Commercial Additions 10 5
Small Commercial Remodels/Tenant Improvements 10 5
Expedited2 5 5
1 The number of working days associated with the plan check turnaround time is based on time of project submittal. The first working day will be the day the project is received by CSG if submitted by 3:00 PM.

For a project that is received by CSG after 3:00 PM, the first working day will be the next business day. 2Turnaround time may vary with the complexity and magnitude of the project. If a review is anticipated to take longer than the maximum turnaround time, CSG will notify the City’s representative and negotiate additional time required to ensure an appropriate level of review.

Expedited Plan Check Services
At the City’s request, we can perform plan check services on an accelerated schedule based on the fees indicated in our fee schedule.
196

CSG PROPOSAL TO THE CITY OF GREENFIELD

LAND USE PROFESSIONAL SERVICES
30 Pricing
CSG’s fee schedule which includes fees for personnel providing the proposed scope of work is provided in the table below. We will coordinate the pickup and return of all plans via CSG staff or a licensed courier service.

Plan review based on a percentage of plan check fees includes initial plan review and two subsequent reviews. Additional reviews, deferred submittals, revisions and RFIs will be charged at the appropriate hourly rate below. RFIs for larger developments will be performed at an hourly rate, and turnaround times will be agreed upon in advance with the City.

PERSONNEL / REVIEW TYPE ALL INCLUSIVE FEE / HOURLY RATE

BUILDING PLAN REVIEW SERVICES
Off-site Building Plan Review 65% of City’s Plan Check Fee Expedited Plan Review 95% of City’s Plan Check Fee1
Certified Building Plan Reviewer $125
Licensed Engineer (Structural Only Plan Review) $165
Expedited Plan Review hourly 1.5 x Hourly Rate
CASp Consultation $140

PLANNING SERVICES
Planning Technician $135
Assistant Planner $145
Associate Planner $155
Associate Environmental Planner $160
Senior Planner $170
Senior Environmental Planner $175
Principal Planner $185
Principal Environmental Planner $190
Planning Manager $195
Planning / Environmental Director $210
Principal-in-Charge $235
1 Large and/or complex projects are subject to mutually agreed upon timeframes and fees.

All hourly rates include salaries, benefits, workers compensation insurance, local travel and miscellaneous office expenses. Should the scope of work change, or circumstances develop which necessitate special handling, CSG will notify the City prior to proceeding. Overtime services will be billed at 1.5x the applicable hourly rate. On July 1 of each year following the contract start date, CSG will initiate an hourly rate increase based on change in CPI for the applicable region. CSG will mail an invoice every month for services rendered during the previous month. Unless otherwise agreed, payment terms are 30-days from receipt of invoice.

S E C T I O N 5
Exhibit B
197
Rev 12/13 9

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff.

There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Consultant and City further agree as follows:

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at 199
Rev 12/13 11
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
200
MEMORANDUM: February 9, 2023
AGENDA DATE: February 14, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION TO SUPPLEMENTALLY APPROPRIATE
AND APPROVE EXPENDITURES OF $95,000 FOR THE
2023 STORM EMERGENCY, WHICH WILL BE

REIMBURSED TO THE CITY THROUGH FEMA AND/OR

THE STATE OF CALIFORNIA AND APPROVING THE
ACCEPTANCE OF THE REIMBURSEMENT OF $76,000

FROM FEMA AND/OR THE STATE OF CALIFORNIA

BACKGROUND
On January 4, 2023, Governor Newsom issued a proclamation of a state of emergency beginning December 27, 2022, as severe winter storms related to a series of atmospheric river systems struck California, bringing high winds, substantial precipitation, and river and urban flooding.

On January 10, 2023, the City Council of the City of Greenfield approved a resolution confirming the City Manager/Director of Emergency Services proclamation of existence of a local emergency.

On January 14, 20123, the White House approved California’s request for a Presidential Major Disaster Declaration to support the state’s emergency response to ongoing storm impacts including flooding, mudslides and landslides in communities across the state.

DISCUSSION
In mid-January 2023, staff completed an initial damage estimate, submitting to the Monterey County OES and CalOES to support an effort to obtain a declaration of disaster. This declaration was issued, and the City is eligible for reimbursement from FEMA, through the state.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
201
The current estimate of total costs to the City for the during storm and storm recovery efforts is $95,000. Of this $95,000, it is estimated that 80%, or $76,000 will be reimbursed to the City.

For fiscal year 22/23, the estimated percentage that will be reimbursed is 40%, or $38,000. The remaining $38,000 is anticipated to be distributed to the City in the beginning of FY 23/24

BUDGET AND FINANCIAL IMPACT
The proposed Resolution will authorize the City to spend $95,000 on personnel, equipment procurement and rentals, storm recovery repairs, etc. Supplemental staff expenses and invoices will be paid through expense account 100-310-63910 (2023 Storm Emergency).

The proposed Resolution will authorize the City to authorize acceptance of a reimbursement of approximately 80%, or $76,000 of the estimated $95,000 into revenue account 100-47816.000 (2023 Storm FEMA Reimbursement). The reimbursements are expected to be distributed to the City throughout FY 22/23 and the beginning of FY 23/24.

PROPOSED MOTION
I MOVE TO APPROVE/DENY RESOLUTION #2023-19, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GREENFIELD TO SUPPLEMENTALLY APPROPRIATE AND APPROVE EXPENDITURES OF $95,000 FOR THE 2023 STORM

EMERGENCY, WHICH WILL BE REIMBURSED TO THE CITY THROUGH FEMA

AND/OR THE STATE OF CALIFORNIA AND APPROVING THE ACCEPTANCE OF THE REIMBURSEMENT OF $76,000 FROM FEMA AND/OR THE STATE OF

CALIFORNIA
202
RESOLUTION NO. 2023-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO SUPPLEMENTALLY APPROPRIATE AND APPROVE EXPENDITURES OF $95,000 FOR THE 2023 STORM EMERGENCY, WHICH WILL BE REIMBURSED TO THE

CITY THROUGH FEMA AND/OR THE STATE OF CALIFORNIA AND APPROVING THE ACCEPTANCE OF THE REIMBURSEMENT OF $76,000 FROM FEMA AND/OR

THE STATE OF CALIFORNIA
WHEREAS, on January 4, 2023, Governor Newsom issued a proclamation of a state of emergency beginning December 27, 2022, as severe winter storms struck California; and WHEREAS, on January 10, 2023, the City Council of the Coty of Greenfield approved a resolution confirming the City Manager/Director of Emergency Services proclamation of existence of a local emergency; and
WHEREAS, on January 14, 2023, the White House approved California’s request for a Presidential Disaster Declaration; and
WHEREAS, City staff has estimated the total costs to the City during the storm and storm recovery efforts to be $95,000; and

WHEREAS, approximately 80% or $76,000 of this amount is reimbursable to the City thorough FEMA and/or the State of California; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield approves to supplementally appropriate and approve expenditures of $95,000 for the 2023 storm emergency, which will be reimbursed to the City through FEMA and/or the State of California and approves the acceptance of the reimbursement of $76,000 from FEMA and/or the State of California through the stated accounts in said staff report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 14th day of February, 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
203

Greenfield City CouncilFebruary 14, 2023

Greenfield City Council
February 14, 2023