City Council Minutes
February 14, 2023
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CITY COUNCIL MINUTES
SPECIAL/REGULAR MEETING OF FEBRUARY 14, 2023
CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.
ROLL CALL
PRESENT: Mayor White, Councilmembers Martinez and Ortiz Councilmember Untalon arrived at 6:55 p.m.
ABSENT: None
STAFF: City Manager Wood, Chief Langborg, Public Works Director Tugel, Captain Mixer, Community Development Director Mugan, Grants Coordinator Lopez, Planning Consultant Mullane, IT Director Espinosa, City Attorney Thompson, City Engineer Pike, City Clerk Rathbun
GUESTS: Daniel Covarrubias, Michael Bloom, Daniel Villasenor, Beatriz Diaz, Laura Mireles, John Huerta, Jr., Gabriela Serrato
INVOCATION
There was a moment of silent prayer.
SWEARING IN – COUNCILMEMBER ARIANA RODRIGUEZ
City Clerk Rathbun administered the oath of office to Ariana Rodriguez.
Councilmember Rodriguez took her seat on the dais.
AGENDA REVIEW
No changes were made.
PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Daniel Covarrubias, Greenfield Veterans Memorial Hall District, presented a letter of intent expressing their interest to work together with the City to provide services to the community. He stated that the Board would like to continue communication with the City and have an agreement in place.
Michael Bloom stated that he had previously talked about having a community calendar and stated that they had a meeting regarding it on January 24th and it was well attended. He stated that the calendar should be completed within a couple weeks so that it could be posted.
Daniel Villasenor, Greenfield FFA, stated that last year they had a issue with the fireworks booths and he would like to make sure that everything got figured out for this year. He stated that FFA relied on this fundraiser as well as the other clubs like Greenfield Lions, Greenfield 4-H and Rotary. 25 City Council Minutes
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Beatriz Diaz stated that she would really like to move forward with projects such as the Greenfield signs and stated that she would like the Council to work together. She also congratulated Councilmember Rodriguez.
PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.
COMMENTS FROM CITY COUNCIL
Councilmember Rodriguez thanked the Mayor, City Council, City Manager and City Attorney and stated that she was looking forward to working with them. She stated that she appreciated their support and stated that she also wanted to earn it.
Councilmember Martinez thanked everyone for attending the meeting. She thanked City Manager Wood, Mayor White and the Lideres Campesinas for attending Career Day at Vista Verde School.
Councilmember Ortiz stated that she had forwarded a letter to the City Council regarding her first meeting for District #3. She stated that she would be meeting with the residents of her district to find out their concerns and the meeting would be on February 25th at 11 a.m. at the Parkside Court Park.
Mayor White stated that the Market at the Gazebo would be starting the last Saturday in March. He thanked Avila Boxing for the tour of their facility. He stated that he attended Career Day at Vista Verde Middle School. He congratulated that Girls’ Basketball and Boys’ Soccer teams for winning their leagues.
He announced the Veterans Crisis Line – 1-800-277-8255. He stated that he had received the MST annual report and it stated that the fares had changed and that there were fares for $2 for 2 hours and it was free to all college students. He welcomed Councilmember Ariana Rodriguez to the Council and was looking forward to working with her.
CONSENT ITEMS
Councilmember Rodriguez asked that H-2 be pulled.
A MOTION by Councilmember Martinez, seconded by Councilmember Ortiz to approve Warrants #317294 through #317469 and Bank Drafts #5228 through #5252 in the amount of $1,761,602.19; Receive and File Monthly Reports – Science Workshop, Recreation Department and Finance; adopt Resolution #2023-11, “A Resolution of the City Council of the City of Greenfield Acknowledging the Receipt of a Report Made by the Fire Chief of the Greenfield Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in Such Occupancies Pursuant to Section 131462 and 13146.3 of the California Health and Safety Code” deny Claim Against the City and adopt Resolution #2023-12, “A Resolution of the City Council of the City of Greenfield to Clarify a Discrepancy in Resolution #2022-80 with Fluid Resource Management (FRM) to Manage the City of Greenfield Public Water System through June 30, 2023 in the Amount not to Exceed $250,000”. All in favor. Motion carried.
A MOTION by Councilmember Martinez, seconded by Councilmember Ortiz to approve the Minutes of the January 24, 2023 City Council meeting. AYES: Mayor White, Councilmembers Martinez and Ortiz.
ABSENT: Councilmember Untalon. ABSTAIN: Councilmember Rodriguez. Motion carried.
MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS 26 City Council Minutes
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PROCLAMATION – AMERICAN HEART MONTH
Mayor White read the proclamation proclaiming February as American Heart Month.
PROCLAMATION – BLACK HISTORY MONTH
Mayor White read the proclamation proclaiming February as Black History Month.
PROCLAMATION – PESTICIDE AWARENESS MONTH
Mayor White read the proclamation proclaiming February as Pesticide Awareness Month.
The proclamation was presented to the following organizations: Lideres Campesinas, Safe Ag for Safe Schools, United Farm Workers, UFCW Local 5 and Greenfield LULAC.
UPDATE – YOUTH COUNCIL
Grants Coordinator Lopez gave an update on the youth council.
PRESENTATION – AVILA BOXING GROUP
Rigo Avila and Karina Ramires gave a power point presentation regarding Avila Victory Boxing Group.
UPDATE – WELCOME TO GREENFIELD SIGNS
Public Works Director Tugel gave an update on the Welcome to Greenfield Signs.
PRESENTATION – PROPOSED STREET, DRAINAGE AND PEDESTRIAN IMPROVEMENTS ON 12TH STREET BETWEEN OAK AVENUE AND ELM AVENUE
City Engineer Pike gave a power point presentation regarding the 12th Street improvements.
Laura Mireles stated that she would like the City to move forward with Option #1 Gabriela Serrato agreed that Option #1 was the best option.
UPDATE – PUBLIC WORKS DEPARTMENT
Public Works Director Tugel gave an update regarding the Public Works Department.
UPDATE – COMMUNITY DEVELOPMENT DEPARTMENT
Community Development Director gave a presentation regarding the Community Development Department. He stated that Danielle Powell, Rob Mullane and Austin Arbia were also presented from the Department.
City Council took a 10 minute break at 8:20 p.m.
City Council reconvened at 8:30 p.m.
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PUBLIC HEARINGS
INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY FINDINGS ADOPTING BY REFERENCE AND AMENDING THE 2022 CALIFORNIA BUILDING,
MECHANICAL, PLUMBING, ELECTRICAL, EXISTING BUILDING, FIRE, HISTORICAL BUILDING,
ENERGY, RESIDENTIAL, AND GREEN BUILDING CODE AND ADOPTING BY REFERENCE
CERTAIN APPENDIX CHAPTERS OF THESE CODES AND ADOPTING BY REFERENCE AND AMENDING THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE AND HE 2021
INTERNATIONAL POOL AND SPA SAFETY CODE
Staff report was given by Community Development Director Mugan.
Mayor White opened the public hearing at 8:32 p.m.
Laura Mireles stated that all the codes should be followed; however, she believed that staff was showing favoritism to the cannabis businesses. She also stated that the City was approving the ADUs and with the existing parking problems it was going to get worse. She stated that the City needed to enforce all the codes and hold off on housing and get more businesses.
John Huerta, Jr. stated that he agreed with Ms. Mireles and stated that the parking issues needed to be addressed.
Gabriela Serrato stated that she also agreed with the previous speakers and stated that the City should put funds back into the streets.
Mayor White closed the public hearing at 8:36 p.m.
A MOTION by Councilmember Untalon, seconded by Councilmember Ortiz to read by title only, first reading, “An Ordinance of the City Council of the City of Greenfield and Findings Adopting by Reference and Amending the 2022 California Building, Mechanical, Plumbing, Electrical, Existing Building, Fire, Historical Building, Energy, Residential, and Green Building Code and Adopting by Reference Certain Appendix Chapters of these Codes and Adopting by Reference and Amending the 2021 International Property Maintenance Code and the 2021 International Pool and Spa Safety Code”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING A
REVISED DESIGN REVIEW FOR EXTERIOR ALTERNATIONS TO THE BUILDING AND PROJECT SITE AT 46/48 4TH STREET (APN: 109-521-039)
Staff report was given by Planning Consultant Mullane.
Mayor White opened the public hearing at 9:03 p.m.
Sal Palma, applicant, stated that he was here because he wanted to make sure the City and the owner were happy and he could change the colors if it needed to be; however, he needed clear direction from the Council.
Dann Schuetz, applicant, stated that he wanted to make sure that the Council knew that the work for the building was permitted and he did not want the Council to think that they were doing work without permits. He stated that the conduits on the plans were not specified on whether they should be in the building or on the outside of the building. He stated that the colors were the colors that the Planning Commission had selected; however, on the building it did not look the same. He stated that this had taken a lot of time and had gone to the Planning Commission three times and a lot of work had been 28 City Council Minutes
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done. He stated that he wanted the Council to know that they were not neglecting their responsibility to the City.
John Huerta, Jr. stated that this was a work in progress and stated that he did not see a big problem with having the conduits outside of the building. He stated that the cannabis industry had provided many benefits to this region, it employs more than 1,000 people in Greenfield. He asked that the Council be flexible and provide the applicant with clear direction.
Rigo Avila stated that he supported the applicant.
Mayor White closed the public hearing at 9:14 p.m.
There was discussion among the City Council, staff and the applicant regarding the conduit and colors of the building.
A MOTION by Councilmember Untalon, seconded by Mayor White to adopt Resolution #2023-13, “A Resolution of the City Council of the City of Greenfield Approving a Revised Design Review for Exterior Alternations to the Building and Project Site at 46/48 4th Street (APN: 109-521-039)”. AYES:
Councilmember Untalon and Mayor White. NOES: Councilmember Martinez and Ortiz. ABSTAIN:
Councilmember Rodriguez. Motion died.
A MOTION by Councilmember Martinez, seconded by Councilmember Untalon to go into closed session at this time and extend the meeting passed 10:00 p.m. All in favor. Motion carried.
ADJOURN TO CLOSED SESSION
CLOSED SESSION – Government Code 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Partial acquisition of assessor parcel numbers 109-271-001, 109-271-003, 109-271-004, 109-271-005, 109-271-006, 109-271-012, and 109-271-013.
Agency Negotiator: Public Works Director
Negotiating Parties: City of Greenfield and J. Lohr
Under Negotiation: The instructions to Negotiators will concern the price and terms of payment.
CLOSED SESSION - Government Code section 54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name Unspecified: Disclosure would jeopardize existing settlement negotiations.
There were no public comments.
Meeting adjourned to closed session at 9:39 p.m.
RECONVENE TO OPEN SESSION
Meeting reconvened to open session at 10:21 p.m.
City Attorney Thompson reported that there were no reportable action. 29 City Council Minutes
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CITY COUNCIL BUSINESS
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE
ESTABLISHMENT OF THE JOB CLASSIFICATION OF COMMUNITY OUTREACH ASSISTANT,
RECLASSIFICATION OF GRANTS COORDINATOR TO COMMUNITY OUTREACH COORDINATOR
AND AUTHORIZING AND SUPPLEMENTALLY APPROPRIATING FUNDS FOR A THIRD
CUSTOMER SERVICE ASSISTANT FOR UTILITIES AND AMENDING THE SALARY SCHEDULE RESOLUTION #2023-13
Staff report was given by City Manager Wood.
Councilmember Martinez suggested that the title should be changed from outreach to engagement.
Council concurred.
A MOTION by Councilmember Untalon, seconded by Councilmember Martinez to adopt Resolution #2023-13, as amended, “A Resolution of the City Council of the City of Greenfield Approving the Establishment of the Job Classification of Community Engagement Assistant, Reclassification of Grants Coordinator to Community Engagement Coordinator and Authorizing and Supplementally Appropriating Funds for a Third Customer Service Assistant for Utilities and Amending the Salary Schedule”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING CONTRACT PROPOSAL WITH XIO INC. FOR THE SCADA SYSTEM UPGRADE PROJECT,
SPECIFICALLY FOR THE PROCUREMENT AND INSTALLATION OF SCADA EQUIPMENT FOR THE WATER SYSTEM IN THE AMOUNT OF $93,058
RESOLUTION #2023-14
Staff report was given by Public Works Director Tugel.
A MOTION by Councilmember Martinez, seconded by Councilmember Ortiz to adopt Resolution #2023-14, “A Resolution of the City Council of the City of Greenfield Approving Contract Proposal with XiO Inc. for the SCADA System Upgrade Project, Specifically for the Procurement and Installation of SCADA Equipment for the Water System in the Amount of $93,058”. All in favor.
Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AWARDING A PROFESSIONAL SERVICES CONTRACT FOR A NOT TO EXCEED AMOUNT OF $290,000 TO
RETAIL SERVICES, LLC FOR RETAIL DEVELOPMENT SERVICES FOR THE CITY OF
GREENFIELD AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE SAID
CONTRACT
RESOLUTION #2023-15
Staff report was given by Community Development Director Mugan.
A MOTION by Mayor White, seconded by Councilmember Martinez to adopt Resolution #2023-15, “A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Contract for a Not to Exceed Amount of $290,000 to Retail Services, LLC for Retail Development Services for the City of Greenfield and Authorizing the City Manager to Negotiate and Execute Said Contract”. All in favor. Motion carried.
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ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AWARDING A PROFESSIONAL SERVICES CONTRACT FOR A NOT TO EXCEED AMOUNT OF $98,700 TO
BRENT SLAMA CONSULTING FOR HOUSING ELEMENT UPDATE PREPARATION SERVICES FOR
THE CITY OF GREENFIELD AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE SAID CONTRACT
ADOPT RESOLUTION #2023-16
Staff report was given by Community Development Director Mugan.
A MOTION by Councilmember Untalon, seconded by Councilmember Martinez to adopt Resolution #2023-16, “A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Contract for a Not to Exceed Amount of $98,700 to Brent Slama Consulting for Housing Element Update Preparation Services for the City of Greenfield and Authorizing the City Manager to Negotiate and Execute Said Contract”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AWARDING A
PROFESSIONAL SERVICES AGREEMENT TO CSG TO PERFORM PROFESSIONAL BUILDING
SERVICES
RESOLUTION #2023-17
Staff report was given by Community Development Director Mugan.
A MOTION by Councilmember Rodriguez, seconded by Councilmember Ortiz to adopt Resolution #2023-17, “A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Agreement to CSG to Perform Professional Building Services”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO SUPPLEMENTALLY APPROPRIATE $95,000 TO THE EXPENSE ACCOUNT FOR THE 2023 STORM
EMERGENCY, WHICH WILL BE REIMBURSED TO THE CITY THROUGH FEMA AND/OR STATE OF
CALIFORNIA
RESOLUTION #2023-18
Staff report was given by Public Works Director Tugel.
A MOTION by Councilmember Untalon, seconded by Councilmember Martinez to adopt Resolution #2023-18, “A Resolution of the City Council of the City of Greenfield to Supplementally Appropriate $95,000 to the Expense Account for the 2023 Storm Emergency, Which will be Reimbursed to the City Through FEMA and/or State of California”. All in favor. Motion carried.
CONSIDERATION OF SELECTION OF MAYOR PRO-TEM
Staff report was given by City Attorney Thompson.
A MOTION by Mayor White, seconded by Councilmember Rodriguez to select Councilmember Untalon as Mayor Pro-tem. All in favor. Motion carried.
BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY MAYOR AND
CITY COUNCIL
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Councilmember Ortiz reported that their last TAMC zoom meeting was in February and would be meeting in person in March. She stated that she met with Todd Muck. She stated that at the meeting Mayor LeBarre was appointed as Chair, they discussed Safe Routes to School and their audit report.
Mayor White stated that he met with Maura Twomey, the Executive Director of AMBAG, for about an hour.
Mayor Pro-tem Untalon reported on the Salinas Valley Solid Waste Authority meeting and stated that at the January 19th meeting they selected the Chair/Vice Chair, reviewed the employee surveys and were introduced to several employees.
Councilmember Martinez stated that the MST meeting was a long and controversial one because they were terminating the emergency Covid declaration and would now be meeting in person, received a summary of AB 2439 relating to the Brown Act and recognition was given to Senator Padilla’s Office, Senator Feinstein’s Office and Congressman Panetta for their work in getting funds for infrastructure for MST.
CITY ATTORNEY REPORT
No report was given.
CITY MANAGER REPORT
City Manager Wood welcomed Councilmember Rodriguez.
ADJOURNMENT
Meeting adjourned at 11:11 p.m.
_________________________
Mayor of the City of Greenfield
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City Clerk of the City of Greenfield
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