Greenfield City Council
June 13, 2023

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
June 13, 2023
6:00 P.M.

Mayor Robert White
Mayor Pro-tem Angela Untalon
Councilmembers
Yanely Martinez
Rachel Ortiz
Ariana Rodriguez
The Greenfield City Council meeting on June 13, 2023 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. Councilmember Rodriguez will be attending the meeting at 62675 Golden Street, Joshua Tree, CA 92252. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. INVOCATION BY PASTOR INES VERLUGO
D. PLEDGE OF ALLEGIANCE
City Council Agenda
June 13, 2023

E. AGENDA REVIEW
F. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on June 12, 2023. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.

G. COMMENTS FROM CITY COUNCIL
H. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
H-1. APPROVE Warrants #318358 through #318541 and Bank Drafts #5460 through #5480 in the amount of $625,710.45 – Page 1
H-2. APPROVE Minutes of the May 23, 2023 City Council Meeting – Page 22 H-3. ADOPTION of Resolution #2023-69, A Resolution of the City Council of the City of Greenfield Approving the Memorandum of Understanding Between the City of Greenfield and the Greenfield Police Sergeants’ Association – Page 27 H-4. ADOPTION of Resolution #2023-70, A Resolution of the City Council of the City of Greenfield Authorizing an Improvement Agreement with the Owners of Greenfield Commons, Phase I, for Public Improvements as Requested by the City as Conditions of Approval – Page 45
City Council Agenda
June 13, 2023

H-5. ADOPTION of Resolution #2023-71, A Resolution of the City Council of the City of Greenfield Supplementally Appropriating Funds in the Fiscal Year 2022-2023 Budget in the Amount of $10,000 to Carry Out a Portion of the Housing Stability (Deposit Assistance) Funds Granted by United Way Monterey County – Page 70 H-6. ADOPTION of Resolution #2023-72, A Resolution of the City Council of the City of Greenfield Supplementally Appropriating Funds in the Fiscal Year 2022-2023 Budget in the Amount of $12,000 to Carry Out a Portion of the EFSP Funds During Fiscal Year 2022-2023 – Page 72
I. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS I-1. PRESENTATION – Greenfield High School Varsity Baseball – Page 74 I-2. PROCLAMATION – Proclaiming June 2023 Alzheimer’s & Brain Awareness Month – Page 75
I-3. PROCLAMATION – Proclaiming June 2023 as “LGBTQ Pride Month” – Page 76 I-4. PROCLAMATION – Proclaiming June 2023 as Immigrant Heritage Month – Page 77 I-5. UPDATE – Dog Park
I-6. UPDATE – Traffic Safety Committee
J. PUBLIC HEARINGS
J-1. ADOPT A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 1, Fiscal Year 2023-2024, and ADOPT A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 1 for Fiscal Year 2023-2024 – Page 78 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-73 / #2023-74 J-2. ADOPT A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 2, Fiscal Year 2023-2024, and ADOPT A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2023-2024 – Page 87 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-75 / #2023-76 City Council Agenda
June 13, 2023

J-3. ADOPT A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 3, Fiscal Year 2023-2024, and ADOPT A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 3 for Fiscal Year 2023-2024 – Page 96 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-77 / #2023-78 J-4. ADOPT A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 1 for Fiscal Year 2023-2024 and ADOPT A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 1 for Fiscal Year 2023-2024 – Page 105 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-79 / #2023-80 J-5. ADOPT A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 2 for Fiscal Year 2023-2024 and ADOPT A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 2 for Fiscal Year 2023-2024 – Page 115 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-81 / #2023-82 J-6. ADOPT A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 3 for Fiscal Year 2023-2024 and ADOPT A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 3 for Fiscal Year 2023-2024 – Page 124 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-83 / #2023-84 City Council Agenda
June 13, 2023

K. CITY COUNCIL BUSINESS
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Declaring that a Nuisance Exists in Connection wit the Existence of Weeds, Hazardous Vegetative Growth, and Refuse on Certain Properties within the City of Greenfield and Authorizing the City Clerk to Mail Written Notices – Page 133 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-85
K-2. REVIEW AND DISCUSSION Regarding the Proposed 2023-2024 Fiscal Year Budget – Page 156
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Review
K-3. CONSIDERATION of Filling City Council Seat After Councilmember Resignation –

a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Direct Staff

L. ADJOURN TO CLOSED SESSION
L-1. CLOSED SESSION - Government Code Section 54957.6
Conference with Labor Negotiators
Agency designated representatives: City Manager
Employee Organization: Greenfield Police Officers Association a. Public Comments
M. RECONVENE TO OPEN SESSION
N. CITY ATTORNEY REPORT
O. CITY MANAGER REPORT
P. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 6/9/2023 12:19:03 PM Page 1 of 5
Check Report
Greenfield, CA By Check Number
Date Range: 05/19/2023 - 06/08/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
04946 ESTELA N AVALOS 05/31/2023 Regular 0.00 -228.00 316370 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 06/07/2023 Regular 0.00 -170.00 317950 04253 JUSTIN MATTKE 05/22/2023 Regular 0.00 -205.00 318227 04634 ABBOTT'S PRO-POWER 05/19/2023 Regular 0.00 49.65 318358 04732 ALPHA AUTO BODY INC. 05/19/2023 Regular 0.00 948.00 318359 00156 AMERICAN SUPPLY COMPANY 05/19/2023 Regular 0.00 137.09 318360 04885 AUTOZONE STORES LLC 05/19/2023 Regular 0.00 24.51 318361 04750 BOUND TREE MEDICAL, LLC 05/19/2023 Regular 0.00 735.66 318362 01937 BRENT SLAMA CONSULTING 05/19/2023 Regular 0.00 11,895.00 318363 05296 BRISA ADELAIDA ARMENTA 05/19/2023 Regular 0.00 160.00 318364 04535 BRYAN GAGE 05/19/2023 Regular 0.00 37.00 318365
03094 C & N ELECTRIC AND OUTDOOR POWER EQUIP. 05/19/2023 Regular 0.00 122.85 318366 04407 CINTAS CORPORATION #630 05/19/2023 Regular 0.00 272.50 318367 00752 CITY OF GREENFIELD 05/19/2023 Regular 0.00 11,731.37 318368 05194 CLEATH-HARRIS GEOLOGISTS, INC. 05/19/2023 Regular 0.00 7,865.90 318371 03049 COMMERCIAL TRUCK CO. 05/19/2023 Regular 0.00 118.08 318372 04944 CYNTHIA ZAVALA 05/19/2023 Regular 0.00 50.00 318373 05199 DENISE DUFFY & ASSOCIATES, INC. 05/19/2023 Regular 0.00 898.00 318374 05297 DIANA MENDOZA DE LEON 05/19/2023 Regular 0.00 160.00 318375 05103 DRIVE CUSTOMS 05/19/2023 Regular 0.00 266.10 318376 05008 EAST BAY TIRE CO. 05/19/2023 Regular 0.00 127.11 318377 03960 EMERGENCY VEHICLE SPECIALISTS, INC 05/19/2023 Regular 0.00 150.00 318378 04614 ERNEST GALLARDO 05/19/2023 Regular 0.00 50.00 318379 04287 FLUID RESOURCE MANAGEMENT 05/19/2023 Regular 0.00 3,518.34 318380 04132 GARDAWORLD 05/19/2023 Regular 0.00 346.44 318381
00720 GRAINGER 05/19/2023 Regular 0.00 231.08 318382
00725 GREEN RUBBER-KENNEDY AG 05/19/2023 Regular 0.00 133.39 318383 00767 GREENFIELD TOWING 05/19/2023 Regular 0.00 220.00 318384 00721 GREENFIELD TRUE VALUE 05/19/2023 Regular 0.00 132.58 318385 05126 HERC RENTALS INC. 05/19/2023 Regular 0.00 37.57 318386 05268 HGE ARCHITECTS, INC. 05/19/2023 Regular 0.00 7,010.75 318387 00820 HOME DEPOT CREDIT SERVICES 05/19/2023 Regular 0.00 447.13 318388 00803 HYDRO TURF, INC. 05/19/2023 Regular 0.00 363.49 318389 04305 ISABEL GUERRERO 05/19/2023 Regular 0.00 17.42 318390 04983 JAVIER RUELAS 05/19/2023 Regular 0.00 228.00 318391 04046 JOSEPH DYELS 05/19/2023 Regular 0.00 100.00 318392 05299 KARINA SKYE HERNANDEZ 05/19/2023 Regular 0.00 160.00 318393 01113 KELLY-MOORE PAINT COMPANY 05/19/2023 Regular 0.00 214.67 318394 03107 L.N. CURTIS & SONS 05/19/2023 Regular 0.00 1,023.38 318395 04478 MCKESSON MEDICAL-SURGICAL GOVERNMENT SOLUTIONS LLC 05/19/2023 Regular 0.00 138.85 318396 05295 MERCEDES JUAREZ ESTRADA 05/19/2023 Regular 0.00 160.00 318397 01300 MISSION LINEN SUPPLY 05/19/2023 Regular 0.00 45.51 318398 13015 MNS ENGINEERS, INC. 05/19/2023 Regular 0.00 23,332.50 318399 04653 NEW SV MEDIA, INC 05/19/2023 Regular 0.00 792.50 318400 01532 O'REILLY AUTO PARTS 05/19/2023 Regular 0.00 50.55 318401 01601 PACIFIC GAS & ELECTRIC 05/19/2023 Regular 0.00 5,568.99 318402 01630 PINNACLE MEDICAL GROUP, INC 05/19/2023 Regular 0.00 55.00 318403 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 05/19/2023 Regular 0.00 25.00 318404 04299 PURE WATER 05/19/2023 Regular 0.00 83.00 318405
01705 QUINN COMPANY 05/19/2023 Regular 0.00 177.01 318406 01837 R G FABRICATION 05/19/2023 Regular 0.00 360.00 318407 05300 RACHAEL HENLEY 05/19/2023 Regular 0.00 160.00 318408 01897 RDO EQUIPMENT COMPANY 05/19/2023 Regular 0.00 2,900.91 318409 04731 ROBERT URQUIDEZ 05/19/2023 Regular 0.00 50.00 318410 1 Check Report Date Range: 05/19/2023 - 06/08/2023
6/9/2023 12:19:03 PM Page 2 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 02367 ROBIN WARBEY CONSULTING 05/19/2023 Regular 0.00 4,530.83 318411 05302 ROCIO HERNANDEZ JAIMES 05/19/2023 Regular 0.00 160.00 318412 05301 SAVANNAH L. GRIFFITH 05/19/2023 Regular 0.00 160.00 318413 01972 SBRPSTC-SOUTH BAY REGIONAL 05/19/2023 Regular 0.00 4,630.00 318414 05285 SOLEDAD TIRE SERVICE 05/19/2023 Regular 0.00 811.47 318415 01945 SOUTH COUNTY TIRE, LLC 05/19/2023 Regular 0.00 85.00 318416 04005 SOUTH MONTEREY COUNTY JOINT UNION HIGH SCHOOL DISTRICT 05/19/2023 Regular 0.00 5,000.00 318417 00386 STATE OF CA DEPT. OF JUSTICE 05/19/2023 Regular 0.00 245.00 318418 05293 STATE OF CALIFORNIA - DEPARTMENT OF FORESTRY AND FIRE PROTECTION 05/19/2023 Regular 0.00 453.88 318419 00780 STEPHANIE GARCIA 05/19/2023 Regular 0.00 50.00 318420 04465 TARGET PEST CONTROL 05/19/2023 Regular 0.00 95.00 318421 04445 TEMPLETON UNIFORMS, LLC 05/19/2023 Regular 0.00 82.58 318422 13008 TINA MARTINEZ 05/19/2023 Regular 0.00 50.00 318423 04968 UNIVAR SOLUTIONS USA, INC. 05/19/2023 Regular 0.00 6,374.74 318424 02208 VALLEY SAW & GARDEN EQUIPMENT 05/19/2023 Regular 0.00 354.73 318425 02234 VALLEY TROPHIES & DETECTORS 05/19/2023 Regular 0.00 96.14 318426 02201 VEGETABLE GROWERS SUPPLY 05/19/2023 Regular 0.00 10.49 318427 02210 VERIZON WIRELESS 05/19/2023 Regular 0.00 1,229.39 318428 00749 CITY OF GREENFIELD 05/25/2023 Regular 0.00 151.10 318429 00713 G P O A 05/25/2023 Regular 0.00 1,200.00 318430
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 05/25/2023 Regular 0.00 300.00 318431 04521 Greenfield Professional Firefighters 05/25/2023 Regular 0.00 315.00 318432 01911 SEIU Local 521 05/25/2023 Regular 0.00 449.06 318433 05157 36 NORTH PROPERTIES, INC. 05/25/2023 Regular 0.00 4,428.56 318434 00180 ALL SAFE INTEGRATED SYSTEMS 05/25/2023 Regular 0.00 220.00 318435 00156 AMERICAN SUPPLY COMPANY 05/25/2023 Regular 0.00 351.17 318436 00101 AT&T 05/25/2023 Regular 0.00 61.15 318437
00119 AT&T 05/25/2023 Regular 0.00 888.13 318438
05294 CALIFORNIA SCADA SERVICES, LLC 05/25/2023 Regular 0.00 3,200.00 318439 00396 CASEY PRINTING 05/25/2023 Regular 0.00 150.08 318440 01942 CITY OF SOLEDAD 05/25/2023 Regular 0.00 186.31 318441 05008 EAST BAY TIRE CO. 05/25/2023 Regular 0.00 747.22 318442 04527 EMMANUEL VEGA 05/25/2023 Regular 0.00 50.00 318443 04753 G&C CONSULTING, INC. 05/25/2023 Regular 0.00 6,000.00 318444 00725 GREEN RUBBER-KENNEDY AG 05/25/2023 Regular 0.00 357.18 318445 05005 GREENFIELD 101, INC. 05/25/2023 Regular 0.00 132.00 318446 00767 GREENFIELD TOWING 05/25/2023 Regular 0.00 220.00 318447 00721 GREENFIELD TRUE VALUE 05/25/2023 Regular 0.00 180.42 318448 00803 HYDRO TURF, INC. 05/25/2023 Regular 0.00 1,408.56 318449 04244 ITRON, INC. 05/25/2023 Regular 0.00 1,535.06 318450 05267 JESUS MARTINEZ 05/25/2023 Regular 0.00 150.00 318451 01925 JOSE SANCHEZ 05/25/2023 Regular 0.00 54.68 318452 03107 L.N. CURTIS & SONS 05/25/2023 Regular 0.00 368.25 318453 03974 LC ACTION POLICE SUPPLY 05/25/2023 Regular 0.00 5,266.95 318454 05108 METER VALVE & CONTROL INC 05/25/2023 Regular 0.00 3,090.88 318455 13015 MNS ENGINEERS, INC. 05/25/2023 Regular 0.00 19,742.50 318456 04002 MONTEREY COUNTY OFFICE OF EDUCATION 05/25/2023 Regular 0.00 997.50 318457 04670 NAPA AUTO PARTS 05/25/2023 Regular 0.00 341.23 318458 04899 NAZARIO DOMINGUEZ TRUJILLO 05/25/2023 Regular 0.00 6,740.00 318459 04653 NEW SV MEDIA, INC 05/25/2023 Regular 0.00 41.14 318460 03896 NICK'S GARAGE 05/25/2023 Regular 0.00 230.37 318461 05143 NUTRIEN AG SOLUTIONS, INC 05/25/2023 Regular 0.00 307.03 318462 01532 O'REILLY AUTO PARTS 05/25/2023 Regular 0.00 425.83 318463 01601 PACIFIC GAS & ELECTRIC 05/25/2023 Regular 0.00 22,007.35 318464 01618 PACIFIC WATER RESOURCES 05/25/2023 Regular 0.00 2,563.53 318465 01630 PINNACLE MEDICAL GROUP, INC 05/25/2023 Regular 0.00 330.00 318466 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 05/25/2023 Regular 0.00 30.00 318467 01705 QUINN COMPANY 05/25/2023 Regular 0.00 81.97 318468 03940 Regional Government Services 05/25/2023 Regular 0.00 3,306.60 318469 04924 RELIABLE TRANSLATIONS CORP 05/25/2023 Regular 0.00 75.00 318470 05035 RENNE PUBLIC LAW GROUP, LLP 05/25/2023 Regular 0.00 4,750.00 318471 2 Check Report Date Range: 05/19/2023 - 06/08/2023
6/9/2023 12:19:03 PM Page 3 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 05105 RENT-A-FENCE.COM, INC. 05/25/2023 Regular 0.00 91.98 318472 05074 SAMUEL TIDWELL 05/25/2023 Regular 0.00 1,280.64 318473 05303 SOUTH SALINAS VALLEY AUTHORITY 05/25/2023 Regular 0.00 25,000.00 318474 01998 STANDARD INSURANCE COM 05/25/2023 Regular 0.00 2,036.09 318475 04445 TEMPLETON UNIFORMS, LLC 05/25/2023 Regular 0.00 821.60 318476 04557 TODD GROUNDWATER 05/25/2023 Regular 0.00 3,645.00 318477 05245 TORO GRIND 05/25/2023 Regular 0.00 17,579.76 318478 03912 URETSKY SECURITY 05/25/2023 Regular 0.00 200.00 318479 05128 V & V MANUFACTURING, INC. 05/25/2023 Regular 0.00 312.96 318480 02208 VALLEY SAW & GARDEN EQUIPMENT 05/25/2023 Regular 0.00 308.75 318481 02201 VEGETABLE GROWERS SUPPLY 05/25/2023 Regular 0.00 65.55 318482 04079 VERIZON 05/25/2023 Regular 0.00 551.00 318483
04787 JUAN VALENZUELA 05/31/2023 Regular 0.00 750.00 318484 04715 4LEAF, INC 06/02/2023 Regular 0.00 30,213.12 318485 04878 ANA M. CORDERO 06/02/2023 Regular 0.00 500.00 318486 00130 AT&T 06/02/2023 Regular 0.00 433.51 318487
05304 CARMEN BARRON 06/02/2023 Regular 0.00 6,982.67 318488 00348 CSG CONSULTANTS, INC. 06/02/2023 Regular 0.00 3,564.00 318489 05114 CUESTA POLYRAPH & INVESTIGATIONS, LLC 06/02/2023 Regular 0.00 5,937.54 318490 04946 ESTELA N AVALOS 06/02/2023 Regular 0.00 228.00 318491 04287 FLUID RESOURCE MANAGEMENT 06/02/2023 Regular 0.00 10,590.57 318492 05276 HAROLD KROTZER 06/02/2023 Regular 0.00 200.00 318493 04708 HR & ASSOCIATES, LLC 06/02/2023 Regular 0.00 17,975.24 318494 05200 HYDROSCIENCE ENGINEERS, INC. 06/02/2023 Regular 0.00 101,303.00 318495 05305 JORGE ISMAEL MEJIA 06/02/2023 Regular 0.00 380.00 318496 01263 LARA'S PHOTO SHOP 06/02/2023 Regular 0.00 161.00 318497 03923 Liebert Cassidy Whitmore 06/02/2023 Regular 0.00 931.00 318498 01258 LOZANO SMITH, LLP 06/02/2023 Regular 0.00 22,431.99 318499 13015 MNS ENGINEERS, INC. 06/02/2023 Regular 0.00 18,218.75 318500 01424 NATIVIDAD MEDICAL CENTER 06/02/2023 Regular 0.00 31.00 318501 04899 NAZARIO DOMINGUEZ TRUJILLO 06/02/2023 Regular 0.00 3,120.00 318502 04653 NEW SV MEDIA, INC 06/02/2023 Regular 0.00 2,742.50 318503 05074 SAMUEL TIDWELL 06/02/2023 Regular 0.00 3,521.76 318504 05272 SONIDO MOVIMIENTO LATINO 06/02/2023 Regular 0.00 200.00 318505 05043 SOUTH COUNTY EMBROIDERY 06/02/2023 Regular 0.00 361.11 318506 04803 SUN STREET CENTERS 06/02/2023 Regular 0.00 15,177.05 318507 04445 TEMPLETON UNIFORMS, LLC 06/02/2023 Regular 0.00 2,743.12 318508 03099 THOMSON REUTERS-WEST PUBLISHING CORP. 06/02/2023 Regular 0.00 111.70 318509 03919 TPX COMMUNICATIONS 06/02/2023 Regular 0.00 2,406.49 318510 03912 URETSKY SECURITY 06/02/2023 Regular 0.00 100.00 318511 02210 VERIZON WIRELESS 06/02/2023 Regular 0.00 2,145.44 318512 00749 CITY OF GREENFIELD 06/08/2023 Regular 0.00 151.10 318537 00713 G P O A 06/08/2023 Regular 0.00 1,200.00 318538
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 06/08/2023 Regular 0.00 300.00 318539 04521 Greenfield Professional Firefighters 06/08/2023 Regular 0.00 315.00 318540 01911 SEIU Local 521 06/08/2023 Regular 0.00 471.94 318541 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 390.08 DFT0005460 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 213.41 DFT0005461 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 223.60 DFT0005462 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 640.00 DFT0005463 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 2,420.00 DFT0005464 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 2,093.94 DFT0005465 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 400.00 DFT0005466 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 1,135.00 DFT0005467 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 350.00 DFT0005468 00431 DEPT OF CHILD SUPPORT SERVICES 05/26/2023 Bank Draft 0.00 471.68 DFT0005469 01916 STATE STREET BANK & TRUST CO. 05/26/2023 Bank Draft 0.00 847.50 DFT0005470 00384 STATE OF CALIFORNIA EDD 05/26/2023 Bank Draft 0.00 3,015.49 DFT0005471 03103 Internal Revenue Service 05/26/2023 Bank Draft 0.00 9,742.44 DFT0005472 03103 Internal Revenue Service 05/26/2023 Bank Draft 0.00 41,656.82 DFT0005473 00384 STATE OF CALIFORNIA EDD 05/26/2023 Bank Draft 0.00 13,926.84 DFT0005474 3 Check Report Date Range: 05/19/2023 - 06/08/2023
6/9/2023 12:19:03 PM Page 4 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 03103 Internal Revenue Service 05/26/2023 Bank Draft 0.00 35,776.43 DFT0005475 00107 AMERICAN FAMILY LIFE 05/25/2023 Bank Draft 0.00 1,610.22 DFT0005476 00384 STATE OF CALIFORNIA EDD 06/02/2023 Bank Draft 0.00 99.43 DFT0005477 03103 Internal Revenue Service 06/02/2023 Bank Draft 0.00 320.46 DFT0005478 03103 Internal Revenue Service 06/02/2023 Bank Draft 0.00 1,370.22 DFT0005479 03103 Internal Revenue Service 06/02/2023 Bank Draft 0.00 84.02 DFT0005480 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
158
0 3
21 0

0.00 0.00

0.00 0.00

0.00 182 0.00
Payment
509,525.87

0.00 -603.00
116,787.58

0.00 625,710.45
Payable
Count
265
0 0
21 0
286
4 Check Report Date Range: 05/19/2023 - 06/08/2023
6/9/2023 12:19:03 PM Page 5 of 5
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
158
0 3
21 0

0.00 0.00

0.00 0.00

0.00 182 0.00
509,525.87

0.00 -603.00
116,787.58

0.00 625,710.45
265
0 0
21 0
286
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 5/2023 368,857.72
999 CASH CONTROL 6/2023 256,852.73
625,710.45
5 6/9/2023 12:20:22 PM Page 1 of 16
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 5/19/2023 - 6/8/2023
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
RDO EQUIPMENT COMPANY 318409 05/19/2023 2304 - FILTER ELEMENT FOR P… 100-111-65900.000 136.73 MNS ENGINEERS, INC. 318399 05/19/2023 ADU ADDRESS ASSIGNATION 100-320-63700.000 300.00 O'REILLY AUTO PARTS 318463 05/25/2023 7538 - BATTERY 100-550-66300.000 119.96 O'REILLY AUTO PARTS 318463 05/25/2023 2303 - ADHESIVE 100-111-65000.000 11.97 O'REILLY AUTO PARTS 318463 05/25/2023 7538 - BATTERY EXCHANGE 100-550-66300.000 -2.64 GRAINGER 318382 05/19/2023 TRIGGER SPRAY 100-550-65700.000 231.08 SOUTH COUNTY TIRE, LLC 318416 05/19/2023 3738 - TIRE REPAIR 100-320-66300.000 85.00 R G FABRICATION 318407 05/19/2023 7936 - REPAIR SHAFT FOR BED…100-320-66300.000 360.00 NAPA AUTO PARTS 318458 05/25/2023 7922 - BATTERY 100-320-65000.000 177.31 TEMPLETON UNIFORMS, LLC 318476 05/25/2023 PATROL JACKET - OFFICER NU… 100-201-65200.000 231.83 ALPHA AUTO BODY INC. 318359 05/19/2023 7347-WINDSHIELD REPLACEM…100-201-66200.000 948.00 HAROLD KROTZER 318493 06/02/2023 DAY OF THE CHILD - BALLOON…100-551-63500.000 200.00 BRENT SLAMA CONSULTING 318363 05/19/2023 CONSULTING SERVICES - APRIL…100-601-73721.000 11,895.00 CITY OF GREENFIELD 318368 05/19/2023 599 EL CAMINO REAL 100-111-64300.000 66.53 CITY OF GREENFIELD 318368 05/19/2023 597 EL CAMINO REAL LS 100-111-64300.000 291.09 CITY OF GREENFIELD 318368 05/19/2023 599 EL CAMINO REAL 100-111-64400.000 37.16 CITY OF GREENFIELD 318368 05/19/2023 45 ELMWOOD DR - PERC POND 100-320-64300.000 21.34 CITY OF GREENFIELD 318368 05/19/2023 786 APRICOT STREET #PERCP… 100-320-64300.000 21.34 CITY OF GREENFIELD 318368 05/19/2023 PALM & FWY EAST - 101 SPR 100-320-64300.000 39.71 CITY OF GREENFIELD 318368 05/19/2023 1245 GREENLEAF LP - PERC P… 100-320-64300.000 111.11 CITY OF GREENFIELD 318368 05/19/2023 PALM & FWY WEST - 101 SPR… 100-320-64300.000 66.45 CITY OF GREENFIELD 318368 05/19/2023 263 PALO VERDE ST - PERC P… 100-320-64300.000 66.45 CITY OF GREENFIELD 318368 05/19/2023 899 CHERRY AVENUE - CVC BK…100-320-64300.000 40.14 CITY OF GREENFIELD 318368 05/19/2023 1245 APPLE AVE - PERC POND 100-320-64300.000 21.76 CITY OF GREENFIELD 318368 05/19/2023 520 TENTH STREET 100-320-64400.000 125.69 CITY OF GREENFIELD 318368 05/19/2023 1355 OAK AVE - IRRIGATION 100-550-64300.000 531.17 CITY OF GREENFIELD 318368 05/19/2023 1355 OAK AVE #PP RESTROOM 100-550-64300.000 112.08 CITY OF GREENFIELD 318368 05/19/2023 221 PINOT AVE - CITY PARK 100-550-64300.000 370.04 CITY OF GREENFIELD 318368 05/19/2023 100 FIFTH STREET PARK 100-550-64300.000 29.72 CITY OF GREENFIELD 318368 05/19/2023 300 APPLE AVENUE PARK 100-550-64300.000 145.43 CITY OF GREENFIELD 318368 05/19/2023 328 PARKSIDE CT 100-550-64300.000 170.17 CITY OF GREENFIELD 318368 05/19/2023 1357 OAK AVE PATRIOT PARK …100-550-64300.000 1,274.49 CITY OF GREENFIELD 318368 05/19/2023 303 EL CAMINO REAL MUSE… 100-550-64300.000 98.09 CITY OF GREENFIELD 318368 05/19/2023 801 APRICOT STREET PARK 100-550-64300.000 189.88 CITY OF GREENFIELD 318368 05/19/2023 890 TYLER AVE - CITY PARK 100-550-64300.000 4,979.28 CITY OF GREENFIELD 318368 05/19/2023 540 BAYWOOD WAY 100-550-64300.000 353.16 CITY OF GREENFIELD 318368 05/19/2023 520 TENTH STREET 100-550-64400.000 125.68 CITY OF GREENFIELD 318368 05/19/2023 1351 OAK AVE/COMMUNITY … 100-551-64300.000 270.90 CITY OF GREENFIELD 318368 05/19/2023 213 EL CAMINO REAL N 100-551-64300.000 16.37 CITY OF GREENFIELD 318368 05/19/2023 215 EL CAMINO REA N 100-551-64300.000 21.84 CITY OF GREENFIELD 318368 05/19/2023 1351 OAK AVE FIRE PROTECTI… 100-551-64300.000 40.14 CITY OF GREENFIELD 318368 05/19/2023 215 EL CAMINO REA N 100-551-64400.000 47.71 CITY OF GREENFIELD 318368 05/19/2023 131 THIRTEENTH ST DAY CARE 100-590-64300.000 50.95 GARDAWORLD 318381 05/19/2023 EXCESS LIABILITY/EXCESS PR… 100-190-63300.000 346.44 Liebert Cassidy Whitmore 318498 06/02/2023 LEGAL SERVICES - CLIENT/MA… 100-150-63100.000 931.00 ROBIN WARBEY CONSULTING 318411 05/19/2023 LAPTOP FOR CDD DIRECTOR 100-601-71300.000 1,980.83 RENNE PUBLIC LAW GROUP, L… 318471 05/25/2023 RPPG/GREENFIELD GRANT WR…100-105-68200.000 4,750.00 PURE WATER 318405 05/19/2023 CVC WATER 100-111-65100.000 83.00 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 100-101-64600.000 190.05 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 100-105-64600.000 52.66 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 100-110-64600.000 52.66 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 100-320-64600.000 39.46 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 100-550-64600.000 39.46 6 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 2 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 100-551-64600.000 141.42 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 100-601-64600.000 147.62 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 100-110-64900.000 19.00 VERIZON 318483 05/25/2023 GPS CREDIT 100-215-64900.000 -95.00 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 100-215-64900.000 304.00 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 100-310-64900.000 19.00 VERIZON 318483 05/25/2023 GPS CREDIT 100-320-64900.000 -19.00 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 100-320-64900.000 76.00 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 100-550-64900.000 38.00 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 100-551-64900.000 19.00 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 100-601-64900.000 19.00 COMMERCIAL TRUCK CO. 318372 05/19/2023 7924 - FUEL CAR 100-320-65000.000 118.08 GREENFIELD TOWING 318384 05/19/2023 7340 - TOWING SERVICE 100-215-66200.000 110.00 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 100-550-64100.000 246.83 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 100-551-64100.000 201.82 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 100-551-64200.000 91.13 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 100-590-64100.000 363.72 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 100-590-64200.000 126.46 TEMPLETON UNIFORMS, LLC 318422 05/19/2023 UNIFORM - CSO AVALOS 100-201-65200.000 82.58 STATE OF CA DEPT. OF JUSTICE 318418 05/19/2023 FINGERPRINT SERVICES - CITY… 100-215-63400.000 245.00 GREENFIELD TRUE VALUE 318385 05/19/2023 SUPPLIES 100-320-65700.000 8.65 V & V MANUFACTURING, INC. 318480 05/25/2023 BADGES - CHIEF & CAPTAIN 100-201-65200.000 312.96 KELLY-MOORE PAINT COMPA… 318394 05/19/2023 TOUCH UP PAINT FOR BUILDI… 100-111-65900.000 214.67 MNS ENGINEERS, INC. 318399 05/19/2023 CONSULTING SERVICES - MAR… 100-22542 350.00 MNS ENGINEERS, INC. 318399 05/19/2023 CONSULTING SERVICES - MAR… 100-601-63700.000 200.00 MNS ENGINEERS, INC. 318399 05/19/2023 WALNUT GROVE APARTMENT… 100-24609 630.00 MNS ENGINEERS, INC. 318399 05/19/2023 WALNUT GROVE APARTMENT… 100-24716 330.00 MNS ENGINEERS, INC. 318399 05/19/2023 525 TENTH ST EXPANSION 100-24722 600.00 MNS ENGINEERS, INC. 318399 05/19/2023 VINTAGE MEADOWS II 100-22511 1,330.00 MNS ENGINEERS, INC. 318399 05/19/2023 HOTEL AT THE VINES DEVELO… 100-22533 200.00 MNS ENGINEERS, INC. 318399 05/19/2023 EAH HOUSING DEVELOPMENT…100-24721 200.00 MNS ENGINEERS, INC. 318399 05/19/2023 EAH HOUSING DEVELOPMENT…100-25105 300.00 VALLEY TROPHIES & DETECTO… 318426 05/19/2023 PHOTO NAME PLATES/DESK … 100-201-65100.000 96.14 HYDRO TURF, INC. 318389 05/19/2023 DIAPHRAGM 100-550-65700.000 12.40 EMERGENCY VEHICLE SPECIAL…318378 05/19/2023 7334 - DVR INSTALLATION 100-215-66200.000 52.50 ABBOTT'S PRO-POWER 318358 05/19/2023 7538 - ROLLER - SCALP 100-550-66300.000 49.65 EAST BAY TIRE CO. 318377 05/19/2023 7902 - ONE TIRE REPLACEME… 100-550-65000.000 127.11 AMERICAN SUPPLY COMPANY 318436 05/25/2023 JANITORIAL SUPPLIES 100-111-65600.000 485.63 GREEN RUBBER-KENNEDY AG 318445 05/25/2023 PVC CAP 100-550-65700.000 5.27 HYDRO TURF, INC. 318389 05/19/2023 P.P. VALVE BOX W/ BOLT LID 100-550-65700.000 351.09 GREENFIELD 101, INC. 318446 05/25/2023 CAR WASHES - PD 100-215-65100.000 114.00 GREENFIELD 101, INC. 318446 05/25/2023 CAR WASHES - PW 100-310-66200.000 18.00 VEGETABLE GROWERS SUPPLY 318427 05/19/2023 IMPORT FILE 100-550-65700.000 10.49 SOLEDAD TIRE SERVICE 318415 05/19/2023 7341- 4 NEW TIRES 100-201-66200.000 811.47 TEMPLETON UNIFORMS, LLC 318476 05/25/2023 PATROL JACKET RAMIREZ / BE… 100-201-65200.000 321.43 TEMPLETON UNIFORMS, LLC 318476 05/25/2023 PATROL JACKET - CORREA 100-201-65200.000 268.34 AMERICAN SUPPLY COMPANY 318436 05/25/2023 JANITORIAL SUPPLIES 100-111-65600.000 -485.63 VALLEY SAW & GARDEN EQUI… 318425 05/19/2023 FIX CUT HEAD / CHAIN / OIL F… 100-320-66300.000 223.79 O'REILLY AUTO PARTS 318401 05/19/2023 7901 - HINGE PIN KIT 100-550-65000.000 18.29 C & N ELECTRIC AND OUTDO… 318366 05/19/2023 STIHL CHAIN 100-550-65700.000 122.85 HYDRO TURF, INC. 318449 05/25/2023 FOUR NEW CONTROLLERS 100-550-65700.000 608.48 PACIFIC GAS & ELECTRIC 318464 05/25/2023 P.P. BASEBALL FIELD 100-550-64100.000 228.52 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - GENERAL L… 100-150-63100.000 2,029.75 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - GENERAL P… 100-150-63100.000 1,813.50 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - PUBLIC REC… 100-150-63100.000 2,477.25 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES-POLICE SERG… 100-150-63100.000 2,496.64 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES -POLICE OFFI… 100-150-63100.000 1,014.25 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - BUILDING, P…100-150-63100.000 2,771.19 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - 717 OAK AV… 100-150-63100.000 1,852.21 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - COUNCIL M… 100-150-63100.000 5,787.87 7 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 3 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GREENFIELD TRUE VALUE 318385 05/19/2023 HARDWARE SUPPLIES - CHIEF'… 100-201-65900.000 40.21 GREENFIELD TRUE VALUE 318385 05/19/2023 POPLAR DOWEL - CHIEF OFFICE 100-201-65900.000 0.50 GREENFIELD TRUE VALUE 318385 05/19/2023 SUPPLIES FOR DAMAGED DESK…100-201-65900.000 27.63 GREENFIELD TRUE VALUE 318448 05/25/2023 SUPPLIES 100-550-65700.000 37.11 AUTOZONE STORES LLC 318361 05/19/2023 7901 - DOOR HINGE PIN KIT 100-550-65000.000 24.51 O'REILLY AUTO PARTS 318401 05/19/2023 7901 - HINGE PIN KIT RETURN 100-550-65000.000 -9.14 O'REILLY AUTO PARTS 318401 05/19/2023 7901 - STRIKER BOLT 100-550-65000.000 11.05 SOUTH MONTEREY COUNTY J… 318417 05/19/2023 SOBER GRAD NIGHT DONATI… 100-105-68200.000 5,000.00 CASEY PRINTING 318440 05/25/2023 EARTH ARTS EPSON PRINTS 100-551-61200.000 150.08 SBRPSTC-SOUTH BAY REGION… 318414 05/19/2023 PSP TRAINING REGISTRATION …100-215-67200.000 80.00 AMERICAN SUPPLY COMPANY 318436 05/25/2023 JANITORIAL SUPPLIES 100-111-65600.000 351.17 CINTAS CORPORATION #630 318367 05/19/2023 UNIFORMS 100-111-65200.000 16.46 CINTAS CORPORATION #630 318367 05/19/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 318367 05/19/2023 UNIFORMS 100-320-65200.000 48.15 CINTAS CORPORATION #630 318367 05/19/2023 UNIFORMS 100-550-65200.000 48.15 NEW SV MEDIA, INC 318400 05/19/2023 NOTICE OF PUBLIC HEARING 100-170-67600.000 792.50 4LEAF, INC 318485 06/02/2023 CONSULTING SERVICES - APRIL…100-601-63600.000 30,213.12 CYNTHIA ZAVALA 318373 05/19/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 TINA MARTINEZ 318423 05/19/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 ERNEST GALLARDO 318379 05/19/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 STEPHANIE GARCIA 318420 05/19/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 ROBERT URQUIDEZ 318410 05/19/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 ISABEL GUERRERO 318390 05/19/2023 MILEAGE REIMBURSEMENT - … 100-201-65100.000 17.42 JAVIER RUELAS 318391 05/19/2023 PER-DIEM - PERISHABLE SKILS… 100-215-67200.000 228.00 EAST BAY TIRE CO. 318442 05/25/2023 7345 - FOUR NEW TIRES 100-215-65000.000 747.22 GREENFIELD TRUE VALUE 318448 05/25/2023 KEYS FOR FORD EXPLORER 100-215-65000.000 13.00 GREENFIELD TRUE VALUE 318448 05/25/2023 SUPPLIES 100-320-65000.000 34.88 GREENFIELD TRUE VALUE 318448 05/25/2023 PLATE 100-111-65700.000 1.59 NICK'S GARAGE 318461 05/25/2023 7332 - DIAGNOSTIC 100-215-66200.000 70.18 NICK'S GARAGE 318461 05/25/2023 7343 - UNLOCK VEHICLE 100-215-66200.000 45.00 CSG CONSULTANTS, INC. 318489 06/02/2023 CONSULTING SERVICES - APRIL…100-601-63600.000 3,564.00 MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…100-22522 5,900.00 MNS ENGINEERS, INC. 318456 05/25/2023 525 10TH STREET - GREENFIE… 100-24722 500.00 MNS ENGINEERS, INC. 318456 05/25/2023 VINTAGE MEADOWS II 100-22511 400.00 MNS ENGINEERS, INC. 318456 05/25/2023 MAGNOLIA PLACE SENIOR AP… 100-24717 375.00 MNS ENGINEERS, INC. 318456 05/25/2023 SMALL PROJECT ENGINEERING…100-24719 120.00 MNS ENGINEERS, INC. 318500 06/02/2023 CONSULTING SERVICES - APRIL…100-601-63700.000 4,331.25 VERIZON WIRELESS 318512 06/02/2023 CELL PHONES - PD 100-201-64600.000 97.90 VERIZON WIRELESS 318512 06/02/2023 CELL PHONES - PD 100-215-64600.000 1,768.96 VERIZON WIRELESS 318512 06/02/2023 CELL PHONES - PD 100-230-64600.000 278.58 SBRPSTC-SOUTH BAY REGION… 318414 05/19/2023 PD PERISHABLE SKILLS TRAINI… 100-215-67200.000 1,365.00 RENT-A-FENCE.COM, INC. 318472 05/25/2023 TEMP FENCING - 401 PRIMAV… 100-12351 91.98 VALLEY SAW & GARDEN EQUI… 318481 05/25/2023 FIX CUT HEAD RETURNED 100-320-66300.000 -130.93 VALLEY SAW & GARDEN EQUI… 318481 05/25/2023 TRIMMER LINE 100-550-65700.000 181.41 VALLEY SAW & GARDEN EQUI… 318481 05/25/2023 7718 - CARBORATOR 100-550-66300.000 218.98 GREENFIELD TOWING 318447 05/25/2023 7345 - TOWING SERVICE 100-215-66200.000 220.00 THOMSON REUTERS-WEST P… 318509 06/02/2023 CA PENAL CODE BOOKS 100-201-67600.000 111.70 HYDRO TURF, INC. 318449 05/25/2023 IRRIGATION SUPPLIES FOR PA… 100-550-65700.000 800.08 SOUTH COUNTY EMBROIDERY 318506 06/02/2023 COACHES SHIRTS 100-551-63500.000 361.11 NAZARIO DOMINGUEZ TRUJIL… 318459 05/25/2023 ERAP RENT PAYMENT - #41564 100-105-68201.000 6,740.00 36 NORTH PROPERTIES, INC. 318434 05/25/2023 ERAP RENT PAYMENT - #43869 100-105-68201.000 4,428.56 ALL SAFE INTEGRATED SYSTE… 318435 05/25/2023 CHECKED ACCESS SYSTEM - 5… 100-111-65900.000 220.00 LARA'S PHOTO SHOP 318497 06/02/2023 PD EMPLOYEE PORTRAITS 100-215-65100.000 116.00 LARA'S PHOTO SHOP 318497 06/02/2023 PD EMPLOYEE PORTRAITS 100-215-65100.000 45.00 RELIABLE TRANSLATIONS CORP 318470 05/25/2023 TRANSLATION SERVICES - AG… 100-170-63100.000 75.00 AT&T 318487 06/02/2023 DOJ PD CONNECTION 100-215-64500.000 433.51 JOSE SANCHEZ 318452 05/25/2023 REIMBURSEMENT - EASTER A… 100-105-68200.000 54.68 SOUTH SALINAS VALLEY AUT… 318474 05/25/2023 ANNUAL SSVBA MEMBERSHIP…100-101-68300.000 25,000.00 MNS ENGINEERS, INC. 318456 05/25/2023 EAH HOUSING DEVELOPMENT…100-24720 1,250.00 MNS ENGINEERS, INC. 318456 05/25/2023 EAH HOUSING DEVELOPMENT…100-24721 1,250.00 8 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 4 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount NATIVIDAD MEDICAL CENTER 318501 06/02/2023 DUI TEST SERVICES 100-215-63400.000 31.00 JORGE ISMAEL MEJIA 318496 06/02/2023 INTERPRETING SERVICES - HO… 100-601-73710.000 190.00 JESUS MARTINEZ 318451 05/25/2023 RECREATION - SOFTBALL UMP…100-551-63500.000 150.00 AMERICAN FAMILY LIFE DFT0005476 05/25/2023 April 2023 100-22440 947.46 NEW SV MEDIA, INC 318503 06/02/2023 NOTICE OF PUBLIC HEARING/… 100-170-67600.000 762.50 NEW SV MEDIA, INC 318460 05/25/2023 FINANCE CHARGE 100-170-67600.000 41.14 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-22499 76.00 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-22512 1,457.08 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-22542 76.00 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-22544 760.00 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-22546 228.00 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-22547 304.00 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-22548 1,748.00 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-26171 704.43 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-26172 1,008.43 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-26173 2,072.43 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-26174 1,312.43 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-26175 1,160.43 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-601-63600.000 6,916.01 HR & ASSOCIATES, LLC 318494 06/02/2023 CONSULTING SERVICES - APRIL…100-601-63700.000 152.00 CARMEN BARRON 318488 06/02/2023 APPLICATION FEES REIMBURS… 100-601-63100.000 6,982.67 MNS ENGINEERS, INC. 318500 06/02/2023 CONSULTING SERVICES - FEB… 100-601-63700.000 12,337.50 MNS ENGINEERS, INC. 318500 06/02/2023 CONSULTING SERVICES - APRIL…100-22543 100.00 MNS ENGINEERS, INC. 318500 06/02/2023 CONSULTING SERVICES - APRIL…100-22547 400.00 SEIU Local 521 318433 05/25/2023 Union Dues 100-22420 171.06 STATE STREET BANK & TRUST … DFT0005460 05/26/2023 Defer Comp-Misc Employees 100-22430 117.02 STATE STREET BANK & TRUST … DFT0005462 05/26/2023 Deferred Compensation Loan … 100-22435 223.60 STATE STREET BANK & TRUST … DFT0005464 05/26/2023 Defer Comp-GPSA 100-22430 1,076.71 STATE STREET BANK & TRUST … DFT0005465 05/26/2023 Defer Comp-Management 100-22430 1,110.00 STATE STREET BANK & TRUST … DFT0005466 05/26/2023 Defer Comp-Mid Management 100-22430 250.00 STATE STREET BANK & TRUST … DFT0005467 05/26/2023 Defer Comp-Misc Employees 100-22430 550.00 STATE STREET BANK & TRUST … DFT0005468 05/26/2023 Defer Comp-OE3 Employees 100-22430 350.00 G P O A 318430 05/25/2023 GPOA DUES 100-22410 560.00
STATE STREET BANK & TRUST … DFT0005470 05/26/2023 Roth Retirement 100-22431 847.50 GREENFIELD POLICE SERGEAN… 318431 05/25/2023 GPSA DUES 100-22415 150.67 CITY OF GREENFIELD 318429 05/25/2023 Weapon Repay 100-22481 151.10 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 100-22225 1,153.16 Internal Revenue Service DFT0005472 05/26/2023 Medicare 100-22215 3,741.44 Internal Revenue Service DFT0005473 05/26/2023 Social Security 100-22215 15,997.70 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 100-22220 4,950.27 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 100-22210 12,952.27 NAZARIO DOMINGUEZ TRUJIL… 318502 06/02/2023 ERAP RENT PMT #41072 100-105-68201.000 3,120.00 JORGE ISMAEL MEJIA 318496 06/02/2023 INTERPRETING SERVICES - HO… 100-601-73710.000 190.00 SONIDO MOVIMIENTO LATINO 318505 06/02/2023 DAY OF THE CHILD - DJ SERVIC…100-551-63500.000 200.00 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - FIRE 100-150-63100.000 175.50 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - POLICE 100-150-63100.000 360.33 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - GENERAL F… 100-150-63100.000 58.50 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - 137 6TH ST… 100-150-63100.000 40.00 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - PUBLIC WO… 100-150-63100.000 80.00 SEIU Local 521 318541 06/08/2023 Union Dues 100-22420 183.08 G P O A 318538 06/08/2023 GPOA DUES 100-22410 560.00
GREENFIELD POLICE SERGEAN… 318539 06/08/2023 GPSA DUES 100-22415 151.05 CITY OF GREENFIELD 318537 06/08/2023 Weapon Repay 100-22481 151.10 Fund 100 - GENERAL FUND Total: 251,511.29
Fund: 102 - Fire General
AMERICAN SUPPLY COMPANY 318360 05/19/2023 MOPS 102-250-65600.000 137.09 O'REILLY AUTO PARTS 318463 05/25/2023 LIFT SUPPORT 102-250-65000.000 26.54 O'REILLY AUTO PARTS 318463 05/25/2023 8401 GEAR LUBE 102-250-65000.000 40.48 O'REILLY AUTO PARTS 318463 05/25/2023 GEAR OIL 102-250-65000.000 18.60 BOUND TREE MEDICAL, LLC 318362 05/19/2023 MEDICAL SUPPLIES 102-250-65400.000 735.66 9 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 5 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 318368 05/19/2023 380 OAK AVE - FIRE PROTECTI… 102-250-64300.000 40.14 CITY OF GREENFIELD 318368 05/19/2023 380 OAK AVE 102-250-64300.000 46.64 CITY OF GREENFIELD 318368 05/19/2023 380 OAK AVE 102-250-64400.000 268.40 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 102-250-64600.000 210.32 STATE OF CALIFORNIA - DEPA… 318419 05/19/2023 LANDSCAPING MAINTENANCE…102-250-65900.000 453.88 L.N. CURTIS & SONS 318395 05/19/2023 5- 5 GALLONS OF CLASS A FO… 102-250-65400.000 1,023.38 MCKESSON MEDICAL-SURGIC… 318396 05/19/2023 ACTIDOSE 102-250-65400.000 138.85 MISSION LINEN SUPPLY 318398 05/19/2023 JANITORIAL SUPPLIES 102-250-65600.000 45.51 BRYAN GAGE 318365 05/19/2023 EMT RENEWAL REIMBURSEM… 102-250-67400.000 37.00 TARGET PEST CONTROL 318421 05/19/2023 PEST CONTROL SERVICE 102-250-65900.000 95.00 L.N. CURTIS & SONS 318453 05/25/2023 FIREFIGHTER PANTS 102-250-65200.000 368.25 GREENFIELD TRUE VALUE 318448 05/25/2023 CONNEX LOCKS 102-250-65900.000 43.78 PACIFIC GAS & ELECTRIC 318464 05/25/2023 FIRE DEPT 102-250-64100.000 800.62 PACIFIC GAS & ELECTRIC 318464 05/25/2023 FIRE DEPT 102-250-64200.000 152.29 EMMANUEL VEGA 318443 05/25/2023 REIMBURSEMENT - FIRE FIGH… 102-250-67400.000 50.00 STATE STREET BANK & TRUST … DFT0005461 05/26/2023 Defer Comp-Misc Employees 102-22430 213.41 STATE STREET BANK & TRUST … DFT0005467 05/26/2023 Defer Comp-Misc Employees 102-22430 400.00 Greenfield Professional Firefig…318432 05/25/2023 Fire Union Dues 102-22410 280.00 DEPT OF CHILD SUPPORT SERV…DFT0005469 05/26/2023 Misc Withholding 102-22450 471.68 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 102-22225 472.41 Internal Revenue Service DFT0005472 05/26/2023 Medicare 102-22215 1,522.14 Internal Revenue Service DFT0005473 05/26/2023 Social Security 102-22215 6,508.46 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 102-22220 2,591.83 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 102-22210 6,881.61 STATE OF CALIFORNIA EDD DFT0005477 06/02/2023 SDI 102-22225 99.43 Internal Revenue Service DFT0005478 06/02/2023 Medicare 102-22215 320.46 Internal Revenue Service DFT0005479 06/02/2023 Social Security 102-22215 1,370.22 Internal Revenue Service DFT0005480 06/02/2023 Federal Tax Withholding 102-22210 84.02 Greenfield Professional Firefig…318540 06/08/2023 Fire Union Dues 102-22410 280.00 Fund 102 - Fire General Total: 26,228.10
Fund: 105 - Community Outreach
SUN STREET CENTERS 318507 06/02/2023 YOUTH PROGRAM - ROAD TO …105-105-68203.000 15,177.05 Fund 105 - Community Outreach Total: 15,177.05
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
DRIVE CUSTOMS 318376 05/19/2023 VAULT INSTALLATION - UNIT … 200-205-71400.000 266.10 SBRPSTC-SOUTH BAY REGION… 318414 05/19/2023 PD PERISHABLE SKILLS TRAINI… 200-205-67200.000 3,185.00 LC ACTION POLICE SUPPLY 318454 05/25/2023 POLICE EQUIPMENT FOR PAT… 200-205-71400.000 5,266.95 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 8,718.05 Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) ESTELA N AVALOS 318491 06/02/2023 PER-DIEM - CODE ENFORCEM… 220-605-67100.000 228.00 GREENFIELD TOWING 318384 05/19/2023 7340 - TOWING SERVICE 220-215-66200.000 110.00 EMERGENCY VEHICLE SPECIAL…318378 05/19/2023 7334 - DVR INSTALLATION 220-215-66200.000 97.50 JOSEPH DYELS 318392 05/19/2023 REIMBURSEMENT - FLAT TIRE …220-215-66200.000 100.00 PREMIUM ALIGNMENT & BRA… 318467 05/25/2023 7329 - FLAT TIRE REPAIR 220-215-66200.000 30.00 NICK'S GARAGE 318461 05/25/2023 7332 - DIAGNOSTIC 220-215-66200.000 70.19 NICK'S GARAGE 318461 05/25/2023 7343 - UNLOCK VEHICLE 220-215-66200.000 45.00 STATE STREET BANK & TRUST … DFT0005463 05/26/2023 Defer Comp-GPOA 220-22430 640.00 STATE STREET BANK & TRUST … DFT0005464 05/26/2023 Defer Comp-GPSA 220-22430 1,343.29 STATE STREET BANK & TRUST … DFT0005466 05/26/2023 Defer Comp-Mid Management 220-22430 100.00 STATE STREET BANK & TRUST … DFT0005467 05/26/2023 Defer Comp-Misc Employees 220-22430 50.00 Greenfield Professional Firefig…318432 05/25/2023 Fire Union Dues 220-22410 35.00 G P O A 318430 05/25/2023 GPOA DUES 220-22410 640.00
GREENFIELD POLICE SERGEAN… 318431 05/25/2023 GPSA DUES 220-22415 149.33 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 220-22225 890.80 Internal Revenue Service DFT0005472 05/26/2023 Medicare 220-22215 2,870.48 Internal Revenue Service DFT0005473 05/26/2023 Social Security 220-22215 12,273.62 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 220-22220 4,646.51 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 220-22210 10,925.17 Greenfield Professional Firefig…318540 06/08/2023 Fire Union Dues 220-22410 35.00 10 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 6 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount G P O A 318538 06/08/2023 GPOA DUES 220-22410 640.00
GREENFIELD POLICE SERGEAN… 318539 06/08/2023 GPSA DUES 220-22415 148.95 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 36,068.84 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 318402 05/19/2023 STREET LIGHTING 230-320-64100.000 5,069.85 CITY OF GREENFIELD 318368 05/19/2023 18 S EL CAMINO REAL-MEDIAN 230-320-64300.000 41.63 CITY OF GREENFIELD 318368 05/19/2023 131 S EL CAMINO REAL LS 230-320-64300.000 3.17 CITY OF GREENFIELD 318368 05/19/2023 110 EL CAMINO REAL CENTER… 230-320-64300.000 18.11 CITY OF GREENFIELD 318368 05/19/2023 MORRIS AVE - MEDIAN STIP 230-320-64300.000 16.31 CITY OF GREENFIELD 318368 05/19/2023 140 EL CAMINO REAL CENTER… 230-320-64300.000 17.60 CITY OF GREENFIELD 318368 05/19/2023 208 EL CAMINO REAL MEDIAN 230-320-64300.000 17.56 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 230-320-64100.000 120.21 PACIFIC GAS & ELECTRIC 318464 05/25/2023 TRAFFIC LIGHTS WALNUT/3RD 230-320-64100.000 190.03 PACIFIC GAS & ELECTRIC 318464 05/25/2023 TRAFFIC LIGHTS ECR/OAK 230-320-64100.000 73.68 PACIFIC GAS & ELECTRIC 318464 05/25/2023 TRAFFIC LIGHTS ECR/TYLER 230-320-64100.000 49.27 PACIFIC GAS & ELECTRIC 318464 05/25/2023 TRAFFIC LIGHTS ECR/ELM 230-320-64100.000 54.57 Fund 230 - GAS TAX FUND Total: 5,671.99
Fund: 263 - LLM #1 - LEXINGTON
CITY OF GREENFIELD 318368 05/19/2023 326 WILSON CIRCLE 263-360-64300.000 0.05 CITY OF GREENFIELD 318368 05/19/2023 400 CARDONA CIRCLE 263-360-64300.000 21.34 CITY OF GREENFIELD 318368 05/19/2023 324 WILSON CIRCLE 263-360-64300.000 21.34 CITY OF GREENFIELD 318368 05/19/2023 411-A CARDONA CIRCLE 263-360-64300.000 74.27 CITY OF GREENFIELD 318368 05/19/2023 0000 GIANOLINI PARKWAY 263-360-64300.000 30.91 PACIFIC GAS & ELECTRIC 318464 05/25/2023 CAMBRIA CARDONA CIR 263-360-64100.000 136.00 PACIFIC GAS & ELECTRIC 318464 05/25/2023 VINEYARD GREEN 263-360-64100.000 158.47 PACIFIC GAS & ELECTRIC 318464 05/25/2023 LLMD LEXINGTON 263-360-64100.000 181.88 MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…263-360-63600.000 333.34 PACIFIC GAS & ELECTRIC 318464 05/25/2023 LLMD MARIPOSA 263-360-64100.000 150.68 SEIU Local 521 318433 05/25/2023 Union Dues 263-22420 5.85 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 263-22225 9.07 Internal Revenue Service DFT0005472 05/26/2023 Medicare 263-22215 29.18 Internal Revenue Service DFT0005473 05/26/2023 Social Security 263-22215 124.72 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 263-22220 22.24 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 263-22210 67.18 SEIU Local 521 318541 06/08/2023 Union Dues 263-22420 5.84 Fund 263 - LLM #1 - LEXINGTON Total: 1,372.36
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 318402 05/19/2023 STREET LIGHTING 264-360-64100.000 499.14 CITY OF GREENFIELD 318368 05/19/2023 200 RAVA PARKWAY PARK 264-360-64300.000 62.06 CITY OF GREENFIELD 318368 05/19/2023 THORP/WALNUT TREE LINE 264-360-64300.000 39.71 CITY OF GREENFIELD 318368 05/19/2023 355 THORP AVENUE - TREE LI… 264-360-64300.000 91.24 CITY OF GREENFIELD 318368 05/19/2023 632 VAZQUEZ AVENUE 264-360-64300.000 94.38 CITY OF GREENFIELD 318368 05/19/2023 246 BORZINI CIRCLE 264-360-64300.000 0.70 CITY OF GREENFIELD 318368 05/19/2023 634 ST CHRISTOPHER LANE 264-360-64300.000 39.71 CITY OF GREENFIELD 318368 05/19/2023 300 LAS MANZANITAS DRIVE 264-360-64300.000 121.89 CITY OF GREENFIELD 318368 05/19/2023 207 TUSCANY AVENUE PARK 264-360-64300.000 45.75 CITY OF GREENFIELD 318368 05/19/2023 349 LAS MANZANITAS DRIVE … 264-360-64300.000 45.01 CITY OF GREENFIELD 318368 05/19/2023 20 WALKER LANE ISLAND 264-360-64300.000 139.90 CITY OF GREENFIELD 318368 05/19/2023 385 THORP AVE 264-360-64300.000 25.50 CITY OF GREENFIELD 318368 05/19/2023 317 MORENO STREET 264-360-64300.000 34.35 CITY OF GREENFIELD 318368 05/19/2023 98 S EL CAMINO REAL/PARK 264-360-64300.000 32.60 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 264-360-64100.000 337.18 PACIFIC GAS & ELECTRIC 318464 05/25/2023 ST. CHRISTOPHER PARK 264-360-64100.000 62.56 PACIFIC GAS & ELECTRIC 318464 05/25/2023 ST. CHARLES COMMERCIAL A… 264-360-64100.000 487.05 PACIFIC GAS & ELECTRIC 318464 05/25/2023 HUERTA RESIDENTIAL/VAZQU… 264-360-64100.000 172.77 MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…264-360-63600.000 333.34 SEIU Local 521 318433 05/25/2023 Union Dues 264-22420 5.85 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 264-22225 10.64 Internal Revenue Service DFT0005472 05/26/2023 Medicare 264-22215 34.20 11 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 7 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0005473 05/26/2023 Social Security 264-22215 146.26 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 264-22220 23.33 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 264-22210 73.34 SEIU Local 521 318541 06/08/2023 Union Dues 264-22420 5.84 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 2,964.30
Fund: 265 - SMD #1
MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…265-360-63600.000 333.33 SEIU Local 521 318433 05/25/2023 Union Dues 265-22420 5.85 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 265-22225 9.07 Internal Revenue Service DFT0005472 05/26/2023 Medicare 265-22215 29.18 Internal Revenue Service DFT0005473 05/26/2023 Social Security 265-22215 124.72 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 265-22220 22.24 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 265-22210 67.18 SEIU Local 521 318541 06/08/2023 Union Dues 265-22420 5.84 Fund 265 - SMD #1 Total: 597.41
Fund: 266 - SMD #2
MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…266-360-63600.000 333.33 SEIU Local 521 318433 05/25/2023 Union Dues 266-22420 5.79 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 266-22225 9.02 Internal Revenue Service DFT0005472 05/26/2023 Medicare 266-22215 29.10 Internal Revenue Service DFT0005473 05/26/2023 Social Security 266-22215 124.42 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 266-22220 22.17 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 266-22210 67.04 SEIU Local 521 318541 06/08/2023 Union Dues 266-22420 5.79 Fund 266 - SMD #2 Total: 596.66
Fund: 267 - Vintage Meadows LLMD #3
MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…267-360-63600.000 200.00 MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…267-360-63600.000 333.33 Fund 267 - Vintage Meadows LLMD #3 Total: 533.33
Fund: 268 - Vintage Meadows SMD #3
MNS ENGINEERS, INC. 318456 05/25/2023 SPECIAL ASSESSMENT ENGINE…268-360-63600.000 333.33 Fund 268 - Vintage Meadows SMD #3 Total: 333.33
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
HOME DEPOT CREDIT SERVICES 318388 05/19/2023 RETURNED AIR BLOWER 297-597-65500.000 -359.43 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 SCREW EXTRACTOR SET 297-597-65500.000 12.64 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 RETURNED RAIN PONCHO 297-597-65500.000 -109.94 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 CLOG REMOVER - KITCHEN M… 297-597-65500.000 18.00 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 SMALL SCREWS 297-597-65500.000 20.59 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 REPLACE LEAF BLOWER 297-597-65500.000 386.71 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 HEAT GUN - GENERAL USE 297-597-65500.000 206.96 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 ELECTRIC TAPE 297-597-65500.000 255.25 HOME DEPOT CREDIT SERVICES 318388 05/19/2023 WALL ANCHORS 297-597-65500.000 16.35 CITY OF GREENFIELD 318368 05/19/2023 45 EL CAMINO REAL 297-597-64300.000 31.42 CITY OF GREENFIELD 318368 05/19/2023 920 WALNUT AVENUE - SCIEN… 297-597-64300.000 39.89 CITY OF GREENFIELD 318368 05/19/2023 45 EL CAMINO REAL 297-597-64400.000 104.59 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 297-597-64900.000 105.32 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 297-597-64900.000 95.00 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 297-597-64100.000 633.76 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 297-597-64200.000 228.39 RACHAEL HENLEY 318408 05/19/2023 ZOO TRIP CHAPERONE STIPE… 297-598-51100.207 160.00 SAVANNAH L. GRIFFITH 318413 05/19/2023 ZOO TRIP CHAPERONE STIPE… 297-598-51100.207 160.00 BRISA ADELAIDA ARMENTA 318364 05/19/2023 ZOO TRIP CHAPERONE STIPE… 297-598-51100.207 160.00 ROCIO HERNANDEZ JAIMES 318412 05/19/2023 ZOO TRIP CHAPERONE STIPE… 297-598-51100.207 160.00 MERCEDES JUAREZ ESTRADA 318397 05/19/2023 ZOO TRIP CHAPERONE STIPE… 297-598-51100.207 160.00 KARINA SKYE HERNANDEZ 318393 05/19/2023 ZOO TRIP CHAPERONE STIPE… 297-598-51100.207 160.00 DIANA MENDOZA DE LEON 318375 05/19/2023 ZOO TRIP CHAPERONE STIPE… 297-598-51100.207 160.00 TORO GRIND 318478 05/25/2023 CA State Parks OEP Grant - C… 297-598-65100.101 5,960.00 TORO GRIND 318478 05/25/2023 CA STATE PARKS OEP GRANT -…297-598-65100.101 11,619.76 SAMUEL TIDWELL 318473 05/25/2023 CA STATE PARKS OEP GRANT -…297-598-51100.102 1,280.64 12 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 8 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount MONTEREY COUNTY OFFICE O…318457 05/25/2023 CA STATE PARKS OEP GRANT -…297-598-65100.205 997.50 STATE STREET BANK & TRUST … DFT0005465 05/26/2023 Defer Comp-Management 297-22430 693.94 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 297-22225 141.99 Internal Revenue Service DFT0005472 05/26/2023 Medicare 297-22215 457.54 Internal Revenue Service DFT0005473 05/26/2023 Social Security 297-22215 1,956.32 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 297-22220 403.54 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 297-22210 1,192.78 SAMUEL TIDWELL 318504 06/02/2023 CA State Parks OEP Grant - Art …297-598-51100.103 1,920.96 SAMUEL TIDWELL 318504 06/02/2023 CA STATE PARKS OEP GRANT -…297-598-51100.103 1,600.80 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 31,031.27 Fund: 385 - INTERNAL SERVICE
O'REILLY AUTO PARTS 318463 05/25/2023 SHOP TOOLS 385-311-65700.000 33.92 ROBIN WARBEY CONSULTING 318411 05/19/2023 IT CONSULTING SERVICES - FY …385-125-63200.000 2,550.00 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 385-125-64600.000 52.66 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 385-160-64600.000 52.50 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 385-311-64600.000 41.88 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 385-311-64900.000 19.00 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 385-311-64200.000 79.04 QUINN COMPANY 318468 05/25/2023 KEYS 385-311-65700.000 24.77 URETSKY SECURITY 318511 06/02/2023 COURT RECORDS SEARCH - F. … 385-160-68100.000 100.00 PINNACLE MEDICAL GROUP, I… 318403 05/19/2023 RAPID UDS PANEL - E. SAAVE… 385-160-63900.000 55.00 CINTAS CORPORATION #630 318367 05/19/2023 UNIFORMS 385-311-65200.000 12.24 CINTAS CORPORATION #630 318367 05/19/2023 JANITORIAL SUPPLIES 385-311-65600.000 29.60 AT&T 318438 05/25/2023 INTERNET SERVICE - CIVIC CE… 385-125-61700.000 888.13 O'REILLY AUTO PARTS 318463 05/25/2023 SUPPLIES 385-311-65700.000 65.38 PINNACLE MEDICAL GROUP, I… 318466 05/25/2023 PRE-EMPLOYMENT PHYSICAL -…385-160-68100.000 200.00 TEMPLETON UNIFORMS, LLC 318508 06/02/2023 RECRUITMENT UNIFORM - LIT… 385-160-68100.000 2,743.12 TPX COMMUNICATIONS 318510 06/02/2023 TELEPHONE SERVICES 385-125-64500.000 2,406.49 VEGETABLE GROWERS SUPPLY 318482 05/25/2023 NITRILE GLOVES 385-311-65700.000 65.55 PINNACLE MEDICAL GROUP, I… 318466 05/25/2023 PRE-EMPLOYMENT PHYSICAL -…385-160-68100.000 130.00 URETSKY SECURITY 318479 05/25/2023 COURT RECORD SEARCH - O. … 385-160-68100.000 200.00 CUESTA POLYRAPH & INVESTI… 318490 06/02/2023 BACKGROUND INVESTIGATION…385-160-68100.000 3,043.04 CUESTA POLYRAPH & INVESTI… 318490 06/02/2023 BACKGROUND INVESTIGATION…385-160-68100.000 2,894.50 STANDARD INSURANCE COM 318475 05/25/2023 INSURANCE FY 2022-2023 385-180-52530.000 2,036.09 ANA M. CORDERO 318486 06/02/2023 SPANISH ORAL TESTS 385-160-63900.000 500.00 STATE STREET BANK & TRUST … DFT0005465 05/26/2023 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0005466 05/26/2023 Defer Comp-Mid Management 385-22430 50.00 STATE STREET BANK & TRUST … DFT0005467 05/26/2023 Defer Comp-Misc Employees 385-22430 60.00 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 385-22225 86.33 Internal Revenue Service DFT0005472 05/26/2023 Medicare 385-22215 278.20 Internal Revenue Service DFT0005473 05/26/2023 Social Security 385-22215 1,189.56 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 385-22220 492.59 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 385-22210 1,310.30 JUAN VALENZUELA 318484 05/31/2023 ALL EMPLOYEE LUNCH IN - 75 …385-160-63900.000 750.00 SEIU Local 521 318541 06/08/2023 Union Dues 385-22420 10.76 Fund 385 - INTERNAL SERVICE Total: 22,600.65
Fund: 390 - CAPITAL PROJECTS FUND
HGE ARCHITECTS, INC. 318387 05/19/2023 FD DESIGN 390-390-89300.000 7,010.75 MNS ENGINEERS, INC. 318399 05/19/2023 FIRE DEPARTMENT PROJECT S… 390-390-89300.000 200.00 MNS ENGINEERS, INC. 318399 05/19/2023 2022 PAVEMENT MANAGEM… 390-390-83142.000 3,530.00 MNS ENGINEERS, INC. 318456 05/25/2023 12TH ST. FROM OAK TO ELM … 390-390-83146.000 4,560.00 MNS ENGINEERS, INC. 318456 05/25/2023 FIRE DEPARTMENT PROJECT S… 390-390-89300.000 100.00 NEW SV MEDIA, INC 318503 06/02/2023 NOTICE OF PUBLIC HEARING/… 390-390-83142.000 1,320.00 NEW SV MEDIA, INC 318503 06/02/2023 NOTICE OF PUBLIC HEARING/… 390-390-83200.000 660.00 Fund 390 - CAPITAL PROJECTS FUND Total: 17,380.75
Fund: 503 - SEWER FUND
RDO EQUIPMENT COMPANY 318409 05/19/2023 7730 - SERVICE TRASMISSION …503-335-66300.000 1,573.11 O'REILLY AUTO PARTS 318463 05/25/2023 FLOOR DRY 503-333-65700.000 111.62 GREEN RUBBER-KENNEDY AG 318383 05/19/2023 WORMGEAR CLAMP - SPRAY F…503-335-65700.000 75.37 13 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 9 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount NAPA AUTO PARTS 318458 05/25/2023 7716 - BATTERY FOR TYLER LIF…503-333-66300.000 163.92 CITY OF GREENFIELD 318368 05/19/2023 520 TENTH STREET 503-330-64300.000 70.73 CITY OF GREENFIELD 318368 05/19/2023 520 TENTH STREET 503-330-64400.000 34.15 CITY OF GREENFIELD 318368 05/19/2023 520 TENTH STREET 503-330-64400.000 125.68 Regional Government Services 318469 05/25/2023 PUBLIC WORKS PROJECT ADVI…503-335-63700.000 3,306.60 FLUID RESOURCE MANAGEM… 318380 05/19/2023 WASTEWATER OPERATIONS 503-335-63900.000 1,405.00 HYDROSCIENCE ENGINEERS, I… 318495 06/02/2023 NEW WWTP DESIGN AND IM… 503-390-89133.000 101,303.00 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 503-330-64600.000 51.69 VERIZON 318483 05/25/2023 GPS CREDIT 503-330-64900.000 -38.00 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 503-330-64900.000 57.00 DENISE DUFFY & ASSOCIATES, …318374 05/19/2023 WWTP EFFLUENT DISPOSAL S… 503-390-89131.000 898.00 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 503-333-64100.000 549.15 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 503-335-64100.000 443.13 GREENFIELD TRUE VALUE 318385 05/19/2023 STRAP FOR CLARIFIER # 1 503-335-66400.000 4.27 GREEN RUBBER-KENNEDY AG 318445 05/25/2023 PIPE REPAIR AT CLARIFIER #1 503-335-65700.000 199.92 GREEN RUBBER-KENNEDY AG 318445 05/25/2023 PIPE REPAIR AT CLARIFIER #1 503-335-65700.000 75.60 QUINN COMPANY 318406 05/19/2023 HEATER COOLANT FOR TYLER … 503-333-66300.000 177.01 MNS ENGINEERS, INC. 318399 05/19/2023 WWTP-DESIGN PROJECT MA… 503-390-89133.000 12,025.00 MNS ENGINEERS, INC. 318399 05/19/2023 WWTP DESIGN ENVIRONMEN… 503-390-89132.000 1,275.00 MNS ENGINEERS, INC. 318399 05/19/2023 WWTP-SPRAY FIELDS ENVIRO… 503-390-89131.000 500.00 CLEATH-HARRIS GEOLOGISTS, …318371 05/19/2023 QUARTELY GROUNDWATER … 503-335-63800.000 7,865.90 GREENFIELD TRUE VALUE 318385 05/19/2023 7716 - SUPPLIES 503-333-66300.000 46.98 VALLEY SAW & GARDEN EQUI… 318425 05/19/2023 FIX CUT HEAD FOR EQUIPME… 503-335-66300.000 130.94 HERC RENTALS INC. 318386 05/19/2023 GAS MONITOR CALIBRATION 503-333-66300.000 18.78 QUINN COMPANY 318468 05/25/2023 7716 - PARTS 503-333-66300.000 57.20 CINTAS CORPORATION #630 318367 05/19/2023 UNIFORMS 503-333-65200.000 45.48 RDO EQUIPMENT COMPANY 318409 05/19/2023 7730 - CAB FILTERS AND RECI… 503-335-66300.000 1,191.07 VALLEY SAW & GARDEN EQUI… 318481 05/25/2023 FIX CUT HEAD RETURNED 503-335-66300.000 -130.94 VALLEY SAW & GARDEN EQUI… 318481 05/25/2023 BLADE/BLADE ADAPTOR KIT 503-335-65700.000 170.23 NUTRIEN AG SOLUTIONS, INC 318462 05/25/2023 PEST CONTROL 503-335-65900.000 307.03 FLUID RESOURCE MANAGEM… 318380 05/19/2023 WASTEWATER TECHNICAL SU… 503-335-63900.000 1,940.00 GREENFIELD TRUE VALUE 318448 05/25/2023 SUPPLIES FOR RECIRCULATION…503-335-65700.000 50.06 FLUID RESOURCE MANAGEM… 318492 06/02/2023 WWTP DESIGN 503-390-89133.000 35.00 PACIFIC WATER RESOURCES 318465 05/25/2023 TYLER LIFTSTATON - X-PELLER 503-333-63800.000 2,563.53 MNS ENGINEERS, INC. 318456 05/25/2023 WWTP-SPRAY FIELDS ENVIRO… 503-390-89131.000 3,087.50 AMERICAN FAMILY LIFE DFT0005476 05/25/2023 April 2023 503-22440 331.38 SEIU Local 521 318433 05/25/2023 Union Dues 503-22420 130.59 STATE STREET BANK & TRUST … DFT0005460 05/26/2023 Defer Comp-Misc Employees 503-22430 136.53 STATE STREET BANK & TRUST … DFT0005465 05/26/2023 Defer Comp-Management 503-22430 70.01 STATE STREET BANK & TRUST … DFT0005467 05/26/2023 Defer Comp-Misc Employees 503-22430 37.52 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 503-22225 121.79 Internal Revenue Service DFT0005472 05/26/2023 Medicare 503-22215 392.36 Internal Revenue Service DFT0005473 05/26/2023 Social Security 503-22215 1,677.12 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 503-22220 436.31 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 503-22210 1,268.17 MNS ENGINEERS, INC. 318500 06/02/2023 WASTEWATER RATE STUDY 503-390-89133.000 262.50 MNS ENGINEERS, INC. 318500 06/02/2023 WASTEWATER RATE STUDY 503-390-89133.000 437.50 SEIU Local 521 318541 06/08/2023 Union Dues 503-22420 131.13 Fund 503 - SEWER FUND Total: 147,198.62
Fund: 504 - WATER FUND
GREEN RUBBER-KENNEDY AG 318383 05/19/2023 3737 - FITTINGS 504-345-66300.000 58.02 CITY OF GREENFIELD 318368 05/19/2023 CITY WIDE FIRE HYDRANT FLU… 504-340-64300.000 73.09 CITY OF GREENFIELD 318368 05/19/2023 520 TENTH STREET 504-340-64400.000 125.68 FLUID RESOURCE MANAGEM… 318380 05/19/2023 PARTS FOR WATER DEPARTM… 504-345-65700.000 173.34 VERIZON WIRELESS 318428 05/19/2023 CELL PHONES - PW 504-340-64600.000 51.69 VERIZON 318483 05/25/2023 MARCH - GPS SERVICES 504-340-64900.000 76.00 VERIZON 318483 05/25/2023 GPS CREDIT 504-340-64900.000 -38.00 PACIFIC GAS & ELECTRIC 318464 05/25/2023 MONTHLY UTILITIES 504-345-64100.000 15,688.14 UNIVAR SOLUTIONS USA, INC. 318424 05/19/2023 SODIO HYPOCHLORITE FY/22-… 504-345-65700.000 6,374.74 AT&T 318437 05/25/2023 WATER LINES 504-345-64500.000 61.15 14 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 10 of 16
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GREEN RUBBER-KENNEDY AG 318445 05/25/2023 INJECTOR REPAIR AT WELL #1 504-345-65700.000 76.39 G&C CONSULTING, INC. 318444 05/25/2023 GM SERVICES 504-12392 3,000.00 G&C CONSULTING, INC. 318444 05/25/2023 GM SERVICES 504-390-86205.000 3,000.00 O'REILLY AUTO PARTS 318401 05/19/2023 2302 - LUG NUT 504-340-65000.000 23.00 TODD GROUNDWATER 318477 05/25/2023 ARROYO SECO GSA GSP 504-12392 375.00 TODD GROUNDWATER 318477 05/25/2023 ARROYO SECO GSA GSP 504-390-86205.000 375.00 PREMIUM ALIGNMENT & BRA… 318404 05/19/2023 2302 - FLAT TIRE REPAIR 504-340-66200.000 25.00 GREENFIELD TRUE VALUE 318385 05/19/2023 2302 - BOLTS 504-340-65000.000 4.34 HERC RENTALS INC. 318386 05/19/2023 GAS MONITOR CALIBRATION 504-345-66300.000 18.79 O'REILLY AUTO PARTS 318401 05/19/2023 2302 - LUG NUT RETURN 504-340-65000.000 -23.00 O'REILLY AUTO PARTS 318401 05/19/2023 2302 - LUG NUT 504-340-65000.000 30.35 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - ARROYO SE… 504-12105 737.50 LOZANO SMITH, LLP 318499 06/02/2023 LEGAL SERVICES - ARROYO SE… 504-390-86205.000 737.50 CINTAS CORPORATION #630 318367 05/19/2023 UNIFORMS 504-345-65200.000 16.35 CITY OF SOLEDAD 318441 05/25/2023 UTILITY LANDSCAPE WORKSH… 504-345-67200.000 186.31 ITRON, INC. 318450 05/25/2023 HARDWARE AND SOFTWARE … 504-345-61700.000 127.92 ITRON, INC. 318450 05/25/2023 HARDWARE AND SOFTWARE … 504-47899.000 1,407.14 METER VALVE & CONTROL INC 318455 05/25/2023 ITRON MOBILE RADIO 2 504-345-71800.000 3,090.88 MNS ENGINEERS, INC. 318399 05/19/2023 APPLE AVENUE FARM HOUSI… 504-390-86210.000 1,362.50 FLUID RESOURCE MANAGEM… 318492 06/02/2023 WATER SYSTEM MANAGEME… 504-345-63900.000 10,555.57 CALIFORNIA SCADA SERVICES,… 318439 05/25/2023 RADIO LINK REPLACEMENT ON…504-340-63700.000 1,600.00 CALIFORNIA SCADA SERVICES,… 318439 05/25/2023 RADIO LINK REPLACEMENT ON…504-345-63800.000 1,600.00 TODD GROUNDWATER 318477 05/25/2023 ARROYO SECO GSA-GSP 504-12392 1,447.50 TODD GROUNDWATER 318477 05/25/2023 ARROYO SECO GSA-GSP 504-390-86205.000 1,447.50 AMERICAN FAMILY LIFE DFT0005476 05/25/2023 April 2023 504-22440 331.38 SEIU Local 521 318433 05/25/2023 Union Dues 504-22420 124.07 STATE STREET BANK & TRUST … DFT0005460 05/26/2023 Defer Comp-Misc Employees 504-22430 136.53 STATE STREET BANK & TRUST … DFT0005465 05/26/2023 Defer Comp-Management 504-22430 69.99 STATE STREET BANK & TRUST … DFT0005467 05/26/2023 Defer Comp-Misc Employees 504-22430 37.48 STATE OF CALIFORNIA EDD DFT0005471 05/26/2023 SDI 504-22225 111.21 Internal Revenue Service DFT0005472 05/26/2023 Medicare 504-22215 358.62 Internal Revenue Service DFT0005473 05/26/2023 Social Security 504-22215 1,533.92 STATE OF CALIFORNIA EDD DFT0005474 05/26/2023 State Withholding 504-22220 315.81 Internal Revenue Service DFT0005475 05/26/2023 Federal Tax Withholding 504-22210 971.39 MNS ENGINEERS, INC. 318500 06/02/2023 WATER RATE STUDY 504-390-86801.000 350.00 SEIU Local 521 318541 06/08/2023 Union Dues 504-22420 123.66 Fund 504 - WATER FUND Total: 58,329.45
Grand Total: 626,313.45
15 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 11 of 16
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 251,511.29
102 - Fire General 26,228.10
105 - Community Outreach 15,177.05
200 - SUPPLEMENTAL LAW ENFORCEMENT 8,718.05
220 - Supplemental Transactions & Use Tax Fund (V & W) 36,068.84 230 - GAS TAX FUND 5,671.99
263 - LLM #1 - LEXINGTON 1,372.36
264 - LLM #2 - TERRA VERDE, ETC 2,964.30
265 - SMD #1 597.41
266 - SMD #2 596.66
267 - Vintage Meadows LLMD #3 533.33
268 - Vintage Meadows SMD #3 333.33
297 - GREENFIELD SCIENCE WORKSHOP 31,031.27
385 - INTERNAL SERVICE 22,600.65
390 - CAPITAL PROJECTS FUND 17,380.75
503 - SEWER FUND 147,198.62
504 - WATER FUND 58,329.45
Grand Total: 626,313.45
Account Summary
Account Number Account Name Payment Amount
100-101-64600.000 Cell Phone Charges 190.05
100-101-68300.000 Memberships 25,000.00
100-105-64600.000 Cell Phone Charges 52.66
100-105-68200.000 Community Outreach 9,804.68
100-105-68201.000 Rent Assistance 14,288.56
100-110-64600.000 Cell Phone Charges 52.66
100-110-64900.000 Other Utilities 19.00
100-111-64300.000 Water Utility 357.62
100-111-64400.000 Waste Disposal 37.16
100-111-65000.000 Vehicle & Equip. Parts & … 11.97
100-111-65100.000 General Operating Suppl… 83.00
100-111-65200.000 Uniforms / Personnel Eq… 16.46
100-111-65600.000 Janitorial Supplies 407.24
100-111-65700.000 Public Works Supplies 1.59
100-111-65900.000 Building Maintenance S… 571.40
100-12351 Accounts Receivable - C… 91.98
100-150-63100.000 Administration Services 21,887.99
100-170-63100.000 Administration Services 75.00
100-170-67600.000 Publications 1,596.14
100-190-63300.000 Financial Services 346.44
100-201-64600.000 Cell Phone Charges 97.90
100-201-65100.000 General Operating Suppl… 113.56
100-201-65200.000 Uniforms/Personnel Equ… 1,217.14
100-201-65900.000 Building Maintenance S… 68.34
100-201-66200.000 Vehicle and Equipment … 1,759.47
100-201-67600.000 Publications 111.70
100-215-63400.000 Police Services 276.00
100-215-64500.000 Phone Charges 433.51
100-215-64600.000 Cell Phone Charges 1,768.96
100-215-64900.000 Other Utilities 209.00
100-215-65000.000 Vehicle & Equip. Parts & … 760.22
100-215-65100.000 General Operating Suppl… 275.00
100-215-66200.000 Vehicle and Equipment … 497.68
100-215-67200.000 Other Training 1,673.00
100-22210 Federal Withholding Tax… 12,952.27
100-22215 FICA Payable 19,739.14
16 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 12 of 16
Account Summary
Account Number Account Name Payment Amount
100-22220 State Withholding Tax P… 4,950.27
100-22225 S.D.I. Payable 1,153.16
100-22410 G.P.O.A. Union Dues Pay… 1,120.00
100-22415 G.P.S.A. Union Dues Pay… 301.72
100-22420 S.E.I.U. Union Dues Paya… 354.14
100-22430 Deferred Comp Payable 3,453.73
100-22431 Roth 847.50
100-22435 PERS Loan Payable 223.60
100-22440 AFLAC Insurance Payable 947.46
100-22481 POLICE AMMUNITION 302.20
100-22499 Planning Deposit-Oak Te… 76.00
100-22511 Planning Deposits - Vint… 1,730.00
100-22512 Planning Deposits -296 … 1,457.08
100-22522 Planning Deposits - EAH … 5,900.00
100-22533 Planning Deposits - Tow… 200.00
100-22542 Planning Deposits - 670… 426.00
100-22543 Planning Deposits - 760 … 100.00
100-22544 Planning Deposits - 401 … 760.00
100-22546 Planning Deposits - Walk… 228.00
100-22547 Planning Deposits - 334 E… 704.00
100-22548 Planning Deposits - 218 … 1,748.00
100-230-64600.000 Cell Phone Charges 278.58
100-24609 Civil Deposit - Walnut Gr… 630.00
100-24716 Civil Deposit - 1032 Wal… 330.00
100-24717 Civil Review Deposit - M… 375.00
100-24719 Civil Review Deposit - El… 120.00
100-24720 Civil Review Deposit - Gr… 1,250.00
100-24721 Civil Review Deposit - Gr… 1,450.00
100-24722 Civil Deposit - 525 10th … 1,100.00
100-25105 Building Deposits – Cons… 300.00
100-26171 Cannabis Compliance De… 704.43
100-26172 Cannabis Compliance De… 1,008.43
100-26173 Cannabis Compliance De… 2,072.43
100-26174 Cannabis Compliance De… 1,312.43
100-26175 Cannabis Compliance De… 1,160.43
100-310-64900.000 Other Utilities 19.00
100-310-66200.000 Vehicle and Equipment … 18.00
100-320-63700.000 Public Works Services 300.00
100-320-64300.000 Water Utility 388.30
100-320-64400.000 Waste Disposal 125.69
100-320-64600.000 Cell Phone Charges 39.46
100-320-64900.000 Other Utilities 57.00
100-320-65000.000 Vehicle & Equip. Parts & … 330.27
100-320-65200.000 Uniforms / Personnel Eq… 48.15
100-320-65700.000 Public Works Supplies 8.65
100-320-66300.000 General Operations Equi… 537.86
100-550-64100.000 Electricity 475.35
100-550-64300.000 Water Utility 8,253.51
100-550-64400.000 Waste Disposal 125.68
100-550-64600.000 Cell Phone Charges 39.46
100-550-64900.000 Other Utilities 38.00
100-550-65000.000 Vehicle & Equip. Parts & … 171.82
100-550-65200.000 Uniforms/Personnel Equ… 48.15
100-550-65700.000 Public Works Supplies 2,360.26
100-550-66300.000 General Operations Equi… 385.95
100-551-61200.000 Printing and Copying 150.08
100-551-63500.000 Recreation Services 911.11
100-551-64100.000 Electricity 201.82
17 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 13 of 16
Account Summary
Account Number Account Name Payment Amount
100-551-64200.000 Gas Utility 91.13
100-551-64300.000 Water Utility 349.25
100-551-64400.000 Waste Disposal 47.71
100-551-64600.000 Cell Phone Charges 141.42
100-551-64900.000 Other Utilities 19.00
100-590-64100.000 Electricity 363.72
100-590-64200.000 Gas Utility 126.46
100-590-64300.000 Water Utility 50.95
100-601-63100.000 Adminstration Servicess 6,982.67
100-601-63600.000 Community Developmen… 40,693.13
100-601-63700.000 General Engineering Serv… 17,020.75
100-601-64600.000 Cell Phone Charges 147.62
100-601-64900.000 Ohter Utilitiies 19.00
100-601-67100.000 Meetings & Conferences 250.00
100-601-71300.000 Technology Equipment 1,980.83
100-601-73710.000 Community Marketing P… 380.00
100-601-73721.000 REAP Grant Expenditure 11,895.00
102-22210 Federal Withholding Tax… 6,965.63
102-22215 FICA Payable 9,721.28
102-22220 State Withholding Tax P… 2,591.83
102-22225 S,D.I Payable 571.84
102-22410 Union Dues Payable 560.00
102-22430 Deferred Comp Payable 613.41
102-22450 Wage Garnishments Pay… 471.68
102-250-64100.000 Electricity 800.62
102-250-64200.000 Gas Utility 152.29
102-250-64300.000 Water Utility 86.78
102-250-64400.000 Waste Disposal 268.40
102-250-64600.000 Cell Phone Charges 210.32
102-250-65000.000 Vehicle & Equip. Parts & … 85.62
102-250-65200.000 Uniforms/Personnel Equ… 368.25
102-250-65400.000 Firefighter Supplies/Prev… 1,897.89
102-250-65600.000 Jantorial Supplies 182.60
102-250-65900.000 Building Maintenance S… 592.66
102-250-67400.000 Certifications 87.00
105-105-68203.000 Road to Success PLUS 15,177.05
200-205-67200.000 Other Training 3,185.00
200-205-71400.000 Police Equipment 5,533.05
220-215-66200.000 Vehicle and Equipment … 452.69
220-22210 Federal Withholding Tax… 10,925.17
220-22215 FICA Payable 15,144.10
220-22220 State Withholding Tax P… 4,646.51
220-22225 S.D.I. Payable 890.80
220-22410 G.P.O.A. Union Dues Pay… 1,350.00
220-22415 G.P.S.A. Union Dues Pay… 298.28
220-22430 Deferred Comp Payable 2,133.29
220-605-67100.000 Meetings & Conferences 228.00
230-320-64100.000 Electricity 5,557.61
230-320-64300.000 Water Utility 114.38
263-22210 Federal Withholding Tax… 67.18
263-22215 FICA Payable 153.90
263-22220 State Withholding Tax P… 22.24
263-22225 S.D.I. Payable 9.07
263-22420 S.E.I.U. Union Dues Paya… 11.69
263-360-63600.000 Assessment District Con… 333.34
263-360-64100.000 Electricity 627.03
263-360-64300.000 Water Utility 147.91
264-22210 Federal Withholding Tax… 73.34
18 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 14 of 16
Account Summary
Account Number Account Name Payment Amount
264-22215 FICA Payable 180.46
264-22220 State Withholding Tax P… 23.33
264-22225 S.D.I. Payable 10.64
264-22420 S.E.I.U. Union Dues Paya… 11.69
264-360-63600.000 Assessment District Con… 333.34
264-360-64100.000 Electricity 1,558.70
264-360-64300.000 Water Utility 772.80
265-22210 Federal Withholding Tax… 67.18
265-22215 FICA Payable 153.90
265-22220 State Withholding Tax P… 22.24
265-22225 S.D.I. Payable 9.07
265-22420 S.E.I.U. Union Dues Paya… 11.69
265-360-63600.000 Assessment District Con… 333.33
266-22210 Federal Withholding Tax… 67.04
266-22215 FICA Payable 153.52
266-22220 State Withholding Tax P… 22.17
266-22225 S.D.I. Payable 9.02
266-22420 S.E.I.U. Union Dues Paya… 11.58
266-360-63600.000 Assessment District Con… 333.33
267-360-63600.000 Community Developmen… 533.33
268-360-63600.000 Community Developmen… 333.33
297-22210 Federal Withholding Tax… 1,192.78
297-22215 FICA Payable 2,413.86
297-22220 State Withholding Tax P… 403.54
297-22225 S.D.I. Payable 141.99
297-22430 Deferred Comp Payable 693.94
297-597-64100.000 Electricity 633.76
297-597-64200.000 Gas Utility 228.39
297-597-64300.000 Water Utility 71.31
297-597-64400.000 Waste Disposal 104.59
297-597-64900.000 Other Utilities 200.32
297-597-65500.000 Recreation Supplies 447.13
297-598-51100.102 Salaries 1,280.64
297-598-51100.103 Salaries 3,521.76
297-598-51100.207 Salaries 1,120.00
297-598-65100.101 General Operating Suppl… 17,579.76
297-598-65100.205 General Operating Suppl… 997.50
385-125-61700.000 Software Maintenance C… 888.13
385-125-63200.000 Technology Services 2,550.00
385-125-64500.000 Phone Charges 2,406.49
385-125-64600.000 Cell Phone Charges 52.66
385-160-63900.000 General Services 1,305.00
385-160-64600.000 Cell Phone Charges 52.50
385-160-68100.000 Recruitment 9,310.66
385-180-52530.000 Long-Term Disability Ins… 2,036.09
385-22210 Federal Withholding Tax… 1,310.30
385-22215 FICA Payable 1,467.76
385-22220 State Withholding Tax P… 492.59
385-22225 S.D.I. Payable 86.33
385-22420 S.E.I.U. Union Dues Paya… 10.76
385-22430 Deferred Comp Payable 260.00
385-311-64200.000 Gas Utility 79.04
385-311-64600.000 Cell Phone Charges 41.88
385-311-64900.000 Other Utilities 19.00
385-311-65200.000 Uniforms / Personnel Eq… 12.24
385-311-65600.000 Janitorial Supplies 29.60
385-311-65700.000 Public Works Supplies 189.62
390-390-83142.000 3-Year Street Rehabilitat… 4,850.00
19 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 15 of 16
Account Summary
Account Number Account Name Payment Amount
390-390-83146.000 2306 12th Street Improv… 4,560.00
390-390-83200.000 SMD Pavement Rehabilit… 660.00
390-390-89300.000 Firehouse Modification 7,310.75
503-22210 Federal Withholding Tax… 1,268.17
503-22215 FICA Payable 2,069.48
503-22220 State Withholding Tax P… 436.31
503-22225 S.D.I. Payable 121.79
503-22420 S.E.I.U. Union Dues Paya… 261.72
503-22430 Deferred Comp Payable 244.06
503-22440 AFLAC Insurance Payable 331.38
503-330-64300.000 Water Utility 70.73
503-330-64400.000 Waste Disposal 159.83
503-330-64600.000 Cell Phone Charges 51.69
503-330-64900.000 Other Utilities 19.00
503-333-63800.000 Sewer & Water Services 2,563.53
503-333-64100.000 Electricity 549.15
503-333-65200.000 Uniforms/Personnel Equ… 45.48
503-333-65700.000 Public Works Supplies 111.62
503-333-66300.000 General Equipment Ope… 463.89
503-335-63700.000 Public Works Services 3,306.60
503-335-63800.000 Sewer & Water Services 7,865.90
503-335-63900.000 General Services 3,345.00
503-335-64100.000 Electricity 443.13
503-335-65700.000 Public Works Supplies 571.18
503-335-65900.000 Building Maintenance S… 307.03
503-335-66300.000 General Equipment Ope… 2,764.18
503-335-66400.000 Sewer Operations Eqt M… 4.27
503-390-89131.000 WWTP Spray Fields Envi… 4,485.50
503-390-89132.000 New WWTP Environmen… 1,275.00
503-390-89133.000 New WWTP Design 2022 114,063.00
504-12105 Accounts Receivable 737.50
504-12392 Clark Colony-GSP Prepar… 4,822.50
504-22210 Federal Withholding Tax… 971.39
504-22215 FICA Payable 1,892.54
504-22220 State Withholding Tax P… 315.81
504-22225 S.D.I. Payable 111.21
504-22420 S.E.I.U. Union Dues Paya… 247.73
504-22430 Deferred Comp Payable 244.00
504-22440 AFLAC Insurance Payable 331.38
504-340-63700.000 Public Works Services 1,600.00
504-340-64300.000 Water Utility 73.09
504-340-64400.000 Waste Disposal 125.68
504-340-64600.000 Cell Phone Charges 51.69
504-340-64900.000 Other Utilities 38.00
504-340-65000.000 Vehicle & Equip. Parts & … 34.69
504-340-66200.000 Vehicle and Equipment … 25.00
504-345-61700.000 Software Maintenance C… 127.92
504-345-63800.000 Water Production Servic… 1,600.00
504-345-63900.000 General Services 10,555.57
504-345-64100.000 Electricity 15,688.14
504-345-64500.000 Phone Charges 61.15
504-345-65200.000 Uniforms / Personnel Eq… 16.35
504-345-65700.000 Public Works Supplies 6,624.47
504-345-66300.000 General Operations Equi… 76.81
504-345-67200.000 Other Training 186.31
504-345-71800.000 Water Equipment 3,090.88
504-390-86205.000 GSA - GSP Preparation/I… 5,560.00
504-390-86210.000 Apple Avenue Consolidat… 1,362.50
20 Expense Approval Report Payment Dates: 5/19/2023 - 6/8/2023 6/9/2023 12:20:22 PM Page 16 of 16
Account Summary
Account Number Account Name Payment Amount
504-390-86801.000 Well Projects 350.00
504-47899.000 Misc. Revenues 1,407.14
Grand Total: 626,313.45
Project Account Summary
Project Account Key Payment Amount
**None** 626,313.45
Grand Total: 626,313.45
21 City Council Minutes
May 23, 2023
Page | 1

CITY COUNCIL MINUTES
REGULAR MEETING OF MAY 23, 2023

CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Untalon, Councilmembers Ortiz and Rodriguez ABSENT: Councilmember Martinez
STAFF: City Manager Wood, Chief Langborg, Public Works Director Tugel, Community Development Director Mugan, Sergeant Gutierrez, Science Workshop Director Sanchez, Community Engagement Coordinator Lopez, Parks & Recreation Coordinator Perez, Executive Assistant Aguayo, IT Director Espinosa, City Attorney Thompson, City Clerk Rathbun
GUESTS: Noemi Chico, Alexa, Beatriz Diaz, Gabby Mireles, Elia Zavala A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to excuse Councilmember Martinez. AYES: Mayor White, Mayor Pro-tem Untalon, Councilmember Rodriguez.

NOES: Councilmember Ortiz. Motion carried.

INVOCATION BY PASTOR DIANA SALINAS
Invocation was given by Pastor Salinas.
.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
No changes.

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Noemi Chico stated that she was happy that Pilar Mendoza would be taking over as the instructor for the folkorico classes. She stated that Ms. Mendoza was very professional and well respected.

Alexa stated that Pilar Mendoza was a great teacher and it was her passion to dance and she loved her culture.

COMMENTS FROM CITY COUNCIL
Councilmember Rodriguez asked if the next housing meeting was going to be recorded or live streamed.

She also stated that she would not be present at the next City Council meeting. She also stated that she was not able to attend the swearing in ceremony; however, welcomed all the new city employees. 22 City Council Minutes
May 23, 2023
Page | 2
Councilmember Ortiz stated that the recreation department was doing a great job with all the programs.

She stated that she was happy to see that the street paving map schedule was on social media Mayor Pro-tem Untalon thanked the City Council for approving the $5,000 for Sober Grad. She asked for an update on the dog park for the next meeting. She also asked staff to make sure that the locks for restrooms at all the parks were working because there was a recent incident at one of the restroom. She stated that she would like to push for more advertisement on what was going on in the City, especially on social media. She stated that she was approached by the Little League regarding a $500 check that was approved on March 24, 2021 and stated that they never received the funds and asked that staff look into this matter. She announced that she would be resigning from the Council; however, would not vacate her seat until her successor was seated and asked that this item be placed on the next City Council agenda.

Mayor White announced that the Housing Element meeting would be this Thursday at 6 p.m. at the Memorial Hall; internship applications were available for ages 18-24; street resurfacing project was starting and asked for patience; sober grad was taking place and adult volunteers were needed. He also stated that Monday was Memorial Day and there were going to be events at each of the cemeteries and a ceremony at Memorial Hall which also included a BBQ, Car Show and Craft Show.

CONSENT ITEMS
A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to approve Warrants #318201 through #318351 and Bank Drafts #5383 through #5457 in the amount of $1,017,550.27, Minutes of the May 23, 2023 City Council Meeting, Receive and File Monthly Reports – Finance Department; adopt Resolution #2023-63, “A Resolution of the City Council of the City of Greenfield Approving the Employment Agreement with Guillermo Mixer, Chief of Police”; Second Reading and Adoption of Ordinance #565, “An Ordinance Making Certain Changes to Chapter 5.04 (Business License Requirements and Processes) of the City’s Municipal Code”; and adopt Resolution #2023-64, “A Resolution of the City Council of the City of Greenfield Accepting Vintage Meadows II Public Improvements, Which Improvements Include Streets, Sidewalks, Water and Sewer Utilities, Storm Drains, and Storm Water Basin with Associated Fence and Landscaping”. All in favor. Motion carried.

MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS PRESENTATION – CENTRAL COAST COMMUNITY ENERGY – SOPHIA SCHWIRZKE Report and power point presentation was given by Sophia Schwirzke.

PRESENTATION – GREENFIELD RECREATION DEPARTMENT
Staff report and power point presentation was given by Parks & Recreation Coordinator Perez.

Gaby asked about the programs and if there was a website or social media that was updated so that residents could know what was happening. She also asked if there was a way to know how much money for recreation was coming from the cannabis businesses. Parks & Recreation Coordinator Perez explained the social media outlets and stated that they updated them regularly. City Manager Wood stated that the cannabis revenue was general fund revenues and by law, the City could not separate the cannabis funds.

PRESENTATION – DEPARTMENTAL BUDGET PRESENTATION – 2023-2024 FISCAL YEAR Staff report was given by City Manager Wood and announced that there would be a budget workshop on June 1, 2023 at 6 p.m.
23 City Council Minutes
May 23, 2023
Page | 3
The following presented their departmental budget proposals for the 2023-2024 fiscal year:

Community Engagement Coordinator Lopez, Police Sergeant Gutierrez, Fire Chief Langborg, Science Workshop Director Sanchez, Community Development Director Mugan, Public Works Director Tugel, Executive Assistant Aguayo and IT Director Espinosa.

Beatriz Diaz stated that the cameras need to have good audio because sometimes it was hard to hear on Zoom.

City Council adjourned for a 10 minute break at 8:50 p.m.

City Council reconvened at 9:01 p.m.

CITY COUNCIL BUSINESS

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE GARBAGE COLLECTION, DISPOSAL, AND RECYCLING RATES FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-65
Report was given by Elia Zavala, Salinas Valley Solid Waste Authority.

Beatriz Diaz asked when trash cans were replaced. Ms. Zavala asked that residents call Tri-Cities Disposal if their cans needed to be replaced – 1-888-678-6798.

A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to adopt Resolution #2023-65, “A Resolution of the City Council of the City of Greenfield Approving the Garbage Collection, Disposal, and Recycling Rates for Fiscal Year 2023-2024”. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

THAT A NUISANCE EXISTS IN CONNECTION WITH THE EXISTENCE OF WEEDS, HAZARDOUS

VEGETATIVE GROWTH, AND REFUSE ON CERTAIN PROPERTIES WITHIN THE CITY OF

GREENFIELD AND AUTHORIZING THE CITY CLERK TO MAIL WRITTEN NOTICES RESOLUTION #2023-66
Staff report was given by Fire Chief Langborg.

Beatriz Diaz thanked Chief Langborg for doing a great job and stated that there were some residents that needed to take care of their yard.

A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to adopt Resolution #2023-66, “A Resolution of the City Council of the City of Greenfield Declaring that a Nuisance Exists in Connection with the Existence of Weeds, Hazardous Vegetative Growth, and Refuse on Certain Properties within the City of Greenfield and Authorizing the City Clerk to Mail Written Notices”. All in favor. Motion carried.

A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to continue the meeting past 10:00 p.m. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RESOLUTION #2023-67
Staff report was given by Public Works Director Tugel.
24 City Council Minutes
May 23, 2023
Page | 4
A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to adopt Resolution #2023-67, “A Resolution of the City Council of the City of Greenfield Adopting a List of Projects for Fiscal Year 2023-2024 Funded by SB 1: The Road Repair and Accountability Act of 2017”. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO EXTEND THE

AGREEMENT WITH FLUID RESOURCE MANAGEMENT (FRM) TO MANAGE THE GREENFIELD

WASTEWATER TREATMENT PLANT (WWTP) FOR A PERIOD AND COST NOT TO EXCEED SEVEN (7) MONTHS AND $250,000
RESOLUTION #2023-68
Staff report was given by Public Works Director Tugel.

A MOTION by Councilmember Rodriguez, seconded by Mayor Pro-tem Untalon to adopt Resolution #2023-67, “A Resolution of the City Council of the City of Greenfield to Extend the Agreement with Fluid Resource Management (FRM) to Manage the Greenfield Wastewater Treatment Plant (WWTP) for a Period and Cost Not to Exceed Seven (7) Months and $250,000”. All in favor. Motion carried.

ADJOURN TO CLOSED SESSION
CLOSED SESSION - GOVERNMENT CODE SECTION 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
AGENCY DESIGNATED REPRESENTATIVES: CITY MANAGER
EMPLOYEE ORGANIZATION: GREENFIELD POLICE SERGEANTS ASSOCIATION Meeting adjourned to closed session at 9:56 p.m.

RECONVENE TO OPEN SESSION
Meeting reconvened to open session at 10:21 p.m.

There was no reportable action.

CITY ATTORNEY REPORT
City Attorney Thompson stated that filling a vacant position on Council would be a similar process that was done when Councilmember Rodriguez was appointed; however, the selection of the new member should have to be from the same district as the Councilmember that was vacating the position. She stated that next meeting there would be options for the City Council to consider; however, a second meeting might be required. She also stated that there can not be more than 2 members of the Council appointed and if for some reason another member resigned, there would have to be an election to fill that position.

CITY MANAGER REPORT
City Manager Wood stated that there would be a City Council workshop on June 1, 2023 at 6:00 p.m. and stated that the proposed CIP budgets would be included. 25 City Council Minutes
May 23, 2023
Page | 5

ADJOURNMENT
Mayor White adjourned the meeting in memory of all veterans.

Meeting adjourned at 10:25 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
26 CITY COUNCIL OF THE CITY OF GREENFIELD
RESOLUTION NO. 2023-69

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF GREENFIELD AND THE GREENFIELD POLICE SERGEANTS’ ASSOCIATION WHEREAS, the Greenfield Police Sergeants Association (“Association”) and City of Greenfield (“City) have met and conferred in good faith; and WHEREAS, the City and Association have agreed on a Memorandum of Understanding.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield as follows:

1. The Memorandum of Understanding attached as Exhibit A hereto is approved.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSTAIN, Councilmembers:

ABSENT, Councilmembers:
_________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
27 2
City of Greenfield
Memorandum
Of
Understanding
Between the

CITY OF GREENFIELD
And
Greenfield Police
Sergeants Association
July 1, 2023 – June 30, 2026
28 3
Article I. Preamble
This Memorandum of Understanding, hereafter referred to as the MOU, is entered into by the City of Greenfield, hereinafter referred to as the City, and the Greenfield Police Sergeants Association, hereinafter referred to as the Association, being represented by Operating Engineers Local No. 3 AFL-CIO. This Memorandum of Understanding is subject to Section 3500 et seq. of the Government Code of the State of California, otherwise known as the Meyer-Milas-Brown Act and Resolution # 74-44 of the City of Greenfield as presently written or modified. This MOU is the result of both parties meeting and conferring in good faith.

Article II. No Discrimination
Pursuant to Federal and State Law, the City and Association will not unlawfully discriminate against any person.

The parties further agree not to discriminate against any unit member for his or her membership or non-membership with the Association.

Article III. Recognition
Pursuant to Sections 3500 et seq. of the Government Code and City Resolution # 74- 44, the City certifies the Association as the recognized employee organization for a unit consisting of Police Sergeants and Records Supervisor.

Article IV. Prevailing Rights
The City agrees that any written right or working condition shall remain in full force and in effect during the term of this MOU, except for those rights otherwise modified by this MOU.

This MOU constitutes the full and complete understanding between the City and the Association on all matters within the scope of representation.

Article V. City Rights
The City retains all rights and authority under federal and state law and the City Code, and expressly and exclusively retains its management's rights, which include, but are not limited to:

A. The exclusive right to determine the mission of its constituent departments; B. Set standards and levels of service;
C. Determine the procedures and standards of selection of employment, promotions and the extension of probation;
29 4
D. Direct its employees;
E. Establish and enforce dress and grooming standards;
F. Determine the methods of and means to relieve its employees from duty because of lack of work or other lawful reasons;
G. Maintain the efficiency of government operation;
H. Determine the methods, means and numbers and kinds of personnel by which government operations are to be implemented;
I. Determine the content and intent of job classifications; J. Determine methods of financing;
K. Determine type and/or types of City-issued wearing apparel, equipment or technology to be used;
L. Determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted; M. Determine and change the number of locations and types of operations, processes, any materials to be used in carrying out all City functions including, but not limited to, the right to contract for or sub-contract any work or operation of the City;
N. To assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice;
O. Establish and modify productivity and performance programs and standards; P. Discharge, suspend, demote, reprimand, without salary increases and benefits, or otherwise discipline employees in accordance with Department Policy, the City’s Personnel Rules and Regulations, the Municipal Code, and all other applicable federal, state or local laws rules and regulations; and Q. Establish employee performance standards including, but not limited to, quality and quantity standards, and to require compliance therewith.

Final appeal of any disciplinary action, short of termination, shall be with the City Manager.

Article VI. Salary
A. Merit Based Salary Step Plan: Sworn Employees

1. Effective with the pay period including July 1, 2023, salaries for all sworn employees in the Association are set forth in Salary Step Plan provided in Appendix A.

2. Effective with the pay period including July 1, 2024, the Salary Step Plan shall increase by one and one-half percent (1.5%).

3. Effective with the pay period including July 1, 2025, the Salary Step Plan shall increase by two percent (2%).
30 5
The Salary Step Plan is merit-based and is subject to the following provisions:

1. Each sworn employee shall receive a performance evaluation at the time of their Anniversary employment date or as soon thereafter as is reasonably practical. Each sworn employee receiving a satisfactory performance evaluation shall receive a step increase on the Salary Step Plan, which will take effect on their respective Anniversary date of initial employment. A sworn employee who has not received a performance evaluation within thirty (30) days of his/her Anniversary employment date will be treated as having a satisfactory performance evaluation review for purposes of this Article VI, but only if such employee provides written notice to the Police Chief and Director of Human Resources that his/her performance evaluation review is due, which notice shall be provided no earlier than fifteen (15) days before and no later than fifteen (15) days after the employee’s Anniversary employment date.

2. New sworn employees will generally start their employment at Step 1, unless the Police Chief, with the approval of the City Manager, determines that a new employee’s job experience and education justify beginning that employee at a higher Step. This determination is based solely on the judgement of the Police Chief and is subject to the approval of the City Manager.

B. Non-Sworn Employee Salary Adjustments
Non-sworn employees shall be provided the following salary adjustments:

1. Effective with the pay period including July 1, 2023, non-sworn employees shall receive a one and on-half percent (1.5%) increase to base pay.

2. Effective with the pay period including July 1, 2024, non-sworn employees shall receive a one and one-half percent (1.5%) increase to base pay.

3. Effective with the pay period including July 1, 2025, non-sworn employees shall receive a two percent (2%) increase to base pay.

C. Certificate / Education / Tuition Incentive

1. POST Certificate Pay Incentive.

The City will provide, to a qualified employee, POST Certificate incentive pay as follows: (i) two and one-half percent (2.5%) for POST Intermediate Certificate; (ii) five percent (5%) for POST Advanced Certificate, and (iii) five percent (5%) for POST Records Supervisor Certificate. No employee may receive more than five percent (5%) as POST Certificate Incentive pay.

Employee’s may combine applicable POST Certificate Pay and Education Pay Incentives, the combination of which shall not exceed seven and one-half percent (7.5%).
31 6

2. Education Pay Incentive.

The City will provide, to qualified employees, education incentive pay as follows: (i) two and one-half percent (2.5%) for employees possessing an Associate Degree; and (ii) five percent (5%) for employees possessing a Bachelor’s Degree. No Employee may receive more than five percent (5%) as education incentive pay. Employee’s may combine applicable POST Certificate Pay and Education Pay Incentives, the combination of which shall not exceed seven and one-half percent (7.5%).

3. Education/Tuition Pay Incentive.

City will reimburse an employee for college course tuition and materials from an accredited college or university for a maximum of $1,500 per year upon a grade of “C” or better. (Master’s program shall be a "B" or better).

D. Spanish Incentive Pay

1. The City and Association shall jointly establish a certification assessment for the purpose of determining whether an employee is fluent in Spanish or possesses conversational fluency.

2. An employee who demonstrates fluency in Spanish shall receive additional pay of five percent (5%) above the employee’s base salary.

3. An employee who is unable to demonstrate fluency in Spanish but is able to demonstrate conversational fluency will be paid $75.00 per month.

E. Overtime Pay
All approved overtime in excess of the standard 80 hour work period shall be compensated at the rate of one and one-half (1½) of the employee’s regular rate of pay.

F. Compensatory Time
Consistent with Article V, subsection (n) and in lieu of overtime pay, an employee may elect to take compensatory time off (comp-time) in an amount to the rate of overtime earned. An employee may accumulate up to one hundred and twenty (120) hours of compensatory time. An annual one-time payment for Compensatory Time may be requested by the employee on or before November 15 of each year and paid by the City by December 1st. The maximum one-time compensatory payment in any year shall be 20 hours per year, unless otherwise approved by the City Manager.

G. Court Pay
32 7
For required court appearances when not on duty, each employee shall earn court pay based on the employees’ regular rate of pay with a three (3) hour minimum. If such court appearance exceeds three (3) hours, the employee will be paid one and one-half (1½) of the employee's regular rate of pay for all hours exceeding the initial three (3) hours worked. However, when an employee's court appearance overlaps with normal on duty hours, the employee will be compensated solely at the employee's regular rate of pay.

H. Call-Back Pay
If a supervisor requires an off-duty member of the association to report for duty, other than for a court appearance, the employee shall be compensated for a minimum of four (4) hours at one and one-half (1½) of the employee's regular rate of pay.

I. Specialty Pay

1. Specialty pay shall be five percent (5%) of an employee’s base salary per special assignment. An employee assigned to any of the following specialty assignments shall receive specialty pay:

Canine Officer
Field Training Officer
Traffic Officer
School Resource Officer
Violence/Gang Suppression Unit
Crime Scene Investigation (CSI)
Special Weapons and Tactics (SWAT)
Detective
Armorer
Explorer Program

2. An employee assigned to two (2) or more specialty assignments may receive specialty pay for each assignment, provided that no employee shall be receive specialty pay above the cumulative total of ten percent (10%) of the employee’s base salary.

3. All special assignments shall be requested and assigned by the Police Chief.

Special assignments shall be subject to the discretion of the Police Chief and shall only be in a duration dictated by the operational need of the department.

J. Lateral Transfer-Vacation Accrual
Lateral transfers to the position of Sergeant shall accrue vacation time at the combined time and grade of previous and current California employment. This shall not exceed a rate of ten (10) years of service.
33 8
K. Classifications
Sergeant I: Promotion
Sergeant II: Supervisory Certificate and Intermediate POST Sergeant III Supervisory Certificate and Advanced POST
L. Health Club Membership
The City will reimburse employees up to fifty dollars ($50.00) per month for a health club membership upon submittal of receipts, which will be paid quarterly.

M. Service Weapon Purchase:

Any sworn employee who desires to obtain an additional service weapon shall submit a written request to the Police Chief which specifies the manufacturer, model, and cost of the weapon. Based on the availability of funds and the discretion of the Police Chief, the City will purchase the weapon on behalf of the employee subject to the following provisions:

1. Employee agrees to a loan repayment of no less than $50.00 per paycheck;

2. Loan repayment must be complete by the end of the fiscal year; and

3. The employee agrees to pay any outstanding loan value prior to terminating their employment with the City or prior to the end of the fiscal year.

Article VII. Benefits
A. Employee’s Portion of P.E.R.S.

1. In accordance with the California Public Employees’ Reform Act of 2013, the City has established three contribution tiers for employee pension contribution:
a. Tier 1 - First Level Police Pension Benefits: For sworn employees employed by the City prior to January 1, 2013, the pension benefit formula is 2% @ 50. Employee contribution rate for employees within this tier shall be based on the rate established by PERS, currently at 9.0%. Employees within this tier are responsible for the full payment of their employee contribution as set forth by PERS during the term of this MOU.
34 9
b. Tier 2 - PEPRA New Member: For sworn employees employed by the City after January 1, 2013, but not an active plan participant for six months prior to their employment with a PERS agency, the pension benefit formula is 2.7% @ 57. Employees within this tier shall contribute 50% of the total PERS annual rate for total wages, currently 11.5%. The City will match this contribution. c. Tier 3 - Non-Sworn Police Supervisors: All non-sworn employees shall pay their full employee PERS contribution in accordance with current pension requirements.

B. Health, Vision and Dental Insurance

1. The City will provide basic and major medical, vision and dental plan care for all employees and their dependents, subject to the following provisions:

a. Employees shall contribute $135.00 per month toward medical coverage. b. Employees shall pay twenty-five percent (25%) of the premium cost for dependent care coverage.
c. Dental insurance reimbursement will be annually capped not to exceed $2,500.
d. Vision insurance reimbursement will be annually capped not to exceed $425.

2. The City shall, using reasonable means, research options regarding retiree health insurance, including options for deferring money to a retiree health insurance program. Nothing in this section shall require the City or be construed as a commitment by the City to provide retiree health insurance benefits or to implement a retiree health insurance program now or in the future.

C. Health Insurance Review Committee:

1. The City shall continue with its Health Insurance Review Committee, which shall be comprised of representatives from the City, all duly designated bargaining units wishing to participate, and unrepresented employees.

2. The Committee shall explore the costs, savings, and benefits of obtaining alternative health, vision and dental insurance options, and may make recommendations to the City. In the event the Health Insurance Review Committee recommends a plan modification to the City and such plan is implemented, the Association and City will reopen this Article to allow implementation of the agreed upon modifications.

D. Life, Accidental Death and Dismemberment Insurance
The City shall pay for the premium of a fifty thousand-dollar ($50,000.00) term life 35 10
and accidental death and dismemberment policy sponsored by the City, for all unit employees.

E. Long Term Disability Insurance
The City shall pay for the premium for a long-term disability plan for safety employees as implemented in the Standard Insurance Long Term Disability Plan.

F. Deferred Compensation
The City will match employee’s deferred compensation contribution dollar for dollar, to a maximum of $100.00 per month, for a total of no more than $1,200.00 per year.

Article VIII. Uniform Program
The City will provide sworn employees with an annual uniform clothing allowance of eight hundred and eighty dollars ($880.00), and an allowance of four hundred and forty dollars ($440.00) for uniform cleaning and maintenance. The uniform allowance shall be paid each pay period in equal increments.

For non-sworn employees, the City will reimburse employees for the reasonable cost of two (2) uniforms on an annual basis, upon employee’s submission of documentation evidencing the cost of two (2) new uniforms.

City will replace said uniform issue which has been damaged while the officer is on duty subject to the approval of the Police Chief. If a Class A uniform is required by the City, the City shall pay for the initial issue.

Article IX. Holidays
The City shall provide fourteen (14) paid holidays and they are specified as follows:
• New Year’s Day (January 1st)
• Martin Luther King Jr. Day (third Monday in January)
• President's Day: (third Monday in February)
• Cesar Chavez' Day: (last Monday in March)
• Memorial Day (last Monday in May)
• Fourth of July (July 4th)
• Labor Day (first Monday in September)
• Columbus Day (second Monday in October)
• Veteran’s Day (November 11th)
• Thanksgiving Day
• Day after Thanksgiving Day
36 11
• Christmas Eve (December 24th)
• Christmas Day (December 25th)
• Personal Holiday*
*Personal Holiday must be used during the calendar year; is equal to one work shift (up to 12 hours); has no cash value and expires at the end of the year unless used.

Employees will be paid eight (8) hours at their regular rate of pay for each of these holidays not taken.

Article X. Miscellaneous
A. Vacation Leave

1. Employees shall accrue Vacation Leave based upon years of service pursuant to the following schedule:

Years of Service Annual Accrual
0 through 4 years 80 hours
5 through 14 years 120 hours
15 or more years 168 hours
Employees may not accrue more than three (3) years of earned vacation time (the applicable annual accrual times three). An employee that has accrued three (3) years of unused vacation time is required to use 40 hours of vacation per year. In the event the City cannot authorize use of accrued vacation that has been reasonably and timely requested, Vacation Leave accrued over the authorized cap shall be paid out at the employee’s regular rate of pay in the pay period in which it was earned.

2. The City agrees to allow employees the use of accrued unused vacation time at any time after the date of initial employment subject to the need of the City and approval by the Police Chief or his/her designee.
a. For overtime purposes, the number of hours used by an employee for vacation time shall be considered as part of the base 80 hour work period. b. Each year an employee may request that the City purchase any accrued vacation over 80 hours. Any purchase of vacation hours shall be approved by the City Manager based on the availability of funds. Requests that the City purchase accrued vacation shall be made by November 15 and will be paid by December 1 of each year.
c. Each year by November 1, the Police Chief or his/her designee shall post a vacation schedule round. Each employee, in order of seniority, shall be entitled to select a single one- or two-week block from the weeks not 37 12
previously selected by other employees on the vacation schedule calendar. d. The City and Association will work cooperatively to develop a vacation scheduling process that allows employees to use vacation leave in increments of less than one week. Both the Association and City agree that vacation leave cannot compromise the operation of the department or result in excessive overtime cost.
e. Once all employees have had the opportunity to select in the first round, a second selection round shall take place in the same manner as the first. The selection process shall be completed by December 15 following the posting of the calendar. Use of any vacation not selected in the first or second selection rounds must be approved by the Police Chief or his/her designee.

If necessary, the Police Chief or his/her designee may establish reasonable rules concerning the conduct of the vacation selection. f. When bidding watch assignments/ days off and vacations, seniority will be used. Seniority is determined by the original date of hire as a full-time regular police officer for the City of Greenfield.
g. Requests to trade vacation slots or requests for vacation periods after the initial scheduling rounds shall be subject to approval by the Police Chief or his/her designee.

B. Sick Leave Cash Out

1. The City agrees to allow employees the use of accrued unused sick leave time at any time after the date of initial employment subject to provisions of the City of Greenfield's adopted Personnel Rules governing the use of sick leave. The number of hours used by a member for sick leave shall be considered as part of the basis 80-hour work period.

2. Officer who retires and/ or resigns in good standing shall receive payment of accumulated sick leave as follows:
a. After five (5) years of continuous service and separation in good standing, ten percent of (10%) of the first 1000 hours of accumulated sick leave. b. After ten (10) years of continuous service and separation in good standing, twenty percent (20%) of the first 1000 hours of accumulated sick leave.
c. After fifteen (15) years of continuous service and separation in good standing, thirty percent (30%) of the first 1000 hours of accumulated sick leave.
d. After twenty (20) years of continuous service and separation in good standing, forty percent (40%) of the first 1000 hours of accumulated sick 38 13
leave.
e. For purposes of sick leave payout, the total accumulated sick leave that may be applied to the sick leave payout formula is 1,000 hours.

3. Employees may not accrue more than 2,080 hours of sick leave. Once this maximum accrual limit has been reached the officer will no longer be credited with additional sick leave hours. An employee’s accrued sick leave may be used for retirement service credits of up to one (1) year, subject to all CalPERS rules now and in the future. The Parties agree and acknowledge that the City will not be responsible should CalPERS change their rules, and employee bears the entire risk with any CalPERS related actions as it relates to retirement and service credits.

C. Probationary Period: Regular Appointment
The following rules shall apply to employees in lieu of Personnel Rule 8, Section 2, of the City’s Personnel Rules and Regulations:

1. Employees shall serve a twelve (12) month probationary period. The Police Chief may recommend to the City Manager that a probationary employee be retained as a permanent employee prior to the completion of any probationary period.

2. Employees who are internally promoted shall serve a six-month probationary period and be allowed to return their previous position if they do not successfully pass their probationary period review.

3. Upon promotion to Sergeant, and prior to completion of the probationary period, an employee may drop back to the employee’s previous position and rank.

D. Residency Requirement:

Unless otherwise exempted by the City Manager, employees shall reside within sixty (60) air miles of the Greenfield Civic Center.

E. Disaster Response:

All police officers must be available in disaster situations and shall respond to a disaster situation, pursuant to the requirements of Government Code Section 3100.

F. Drug Testing:

Employees are expected, as a condition of employment, to remain free of drugs and alcohol in the workplace. The City will not tolerate the use of illegal drugs by its 39 14
employees, nor will it tolerate the use of any substance which may imperil the health, safety, or well-being of its employees or the public. Accordingly, Employees shall adhere to the Drug-Free Workplace Policies set forth in Rule 17 of the City of Greenfield Personnel Rules and Regulations. An employee shall also be subject to alcohol and drug testing when the employee: (1) contributes to or is responsible for a vehicular crash; or (2) is involved in a vehicular crash resulting in serious personal injury or death.

G. Lateral Hire Uniform and Equipment Program:

1. Lateral Hire Employees
The City will provide, to all lateral hire sergeants, an initial uniform and equipment issue as determined by the Police Chief in order to assure a neat and uniform appearance for all uniformed officers.

During the employee’s probationary period, the City will pay employee the sum of twenty-five dollars ($25.00) per month for uniform cleaning and maintenance.

Subject to approval of the Police Chief, the City will replace a probationary employee’s uniform issue when damaged on duty.

Upon completion of the probationary period, employee shall be entitled to the uniform benefits in Article VIII (“Uniform Program”) of this Memorandum of Understanding.

2. Equipment
Employees shall be provided the following equipment at no cost to the Employee:
• Duty handgun with three magazines and flashlight;
• One (1) patrol hat LAPD blue;
• Two (2) wool class A long sleeve shirts, LAPD blue (with patches) • One (1) wool class A short sleeve shirt, LAPD blue (with patches) • Three (3) wool class A pants, LAPD blue;
• Two (2) name plates, silver with black lettering, first initial and last name;
• Two (2) tie bars, silver;
• One (1) black tie;
• One (1) 5.11 4 in 1 rain jacket, black (with patches); • One (1) pair boots (recommended Thorogood cap toe);
• One (1) class A hat;
• OC Spray;
• Two pairs of handcuffs;
• 26-inch baton and/or collapsible baton;
• Complete light weight gear including trouser belt, duty belt, holster, equipment holders, key strap and keepers;
• Flashlight and holder;
40 15
• Approved gas mask with carry bag;
• Kevlar helmet with face shield;
• Protective vest as outlined (Light Body Armor);
• Conducted electrical weapon with holster and spare cartridge (TASER); and
• Load bearing vest.

All equipment is and shall remain the property of the City. All equipment damaged or rendered unserviceable while actively engaged in the line of duty shall be replaced by the City at no cost to the Employee. Employees shall be responsible for the cost of replacing or repairing equipment that is damaged, rendered unserviceable, or lost outside of the line of duty and as a result of Employee's recklessness, gross negligence or intentional misconduct.

3. Light Body Armor
All light body armor shall be of a Threat Level #2 classification and replaced at City expense at the earlier of either: Five (5) years from the date of issue; or the expiration of the manufacturer's warranty. Alternatively, the City will provide Threat Level #3A body armor to any represented employee who requests that it be provided.

Any represented employee may purchase a vest of his/her choice provided that it meets or exceeds the City's warranty and protection requirement; however, the employee must bear the difference in cost between the allocation provided by the City and the actual cost of the vest of his/her choice.

All light body armor issued to Employees shall be new and custom fitted to the individual officer. Body armor damaged in the course and scope of employment shall be replaced immediately if determined to be unserviceable. All light body armor, regardless of the purchaser, shall remain the property of the City.

4. Department Badges
The Department shall issue badges to all eligible Employees. Badges shall remain the property of the City, however, upon retirement (service or disability) and in recognition of their dedication and service to the City and the community as a whole, a retiring Employee may: (i) turn in their service badge and request a retiree badge; or (ii) be permitted to keep their service badge. If an Employee dies while employed by the City, the City will provide the Employee's badge to the Employee's spouse or any other beneficiary designated by the Employee.

Article XI. Term
The term of this Memorandum of Understanding shall commence on July 1, 2019 and shall expire on June 30, 2023. It is also agreed by both parties to initiate the subsequent meet and confer process in a timely manner exchanging written 41 16
proposals no later than 60 days before the expiration of the term of the MOU.

Article XII. Savings Clause
If any article or section of this Memorandum of Understanding should be found invalid, unlawful, or unenforceable by reason of any existing or subsequent enacted legislation or by Judicial authority, all other articles and sections of this Memorandum shall remain in full force and effect for the duration of this Memorandum. In the event of invalidation of any article or section, the City and the Association agree to meet within thirty (30) days for the purpose of meeting and conferring upon said article or section. [SIGNATURES ON FOLLOWING PAGE]

GREENFIELD POLICE

SERGEANTS ASSOCIATION
_________________________________ Date: _______________________ Eric Azarvand, Association Representative
Mastagni-Holstedt APC
_________________________________ Date: _______________________ Justin Mattke, President
Greenfield Police Sergeants Association

CITY OF GREENFIELD
__________________________________ Date:_______________________ Paul Wood, City Manager
42 17
__________________________________ Date: _______________________ Ann Rathbun, City Clerk
__________________________________ Date: ______________________ Mary Lerner, City Attorney
43 Greenfield Police Sergeants Association "Appendix A" Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
FY 2023-2024 $60.52 $63.55 $66.72 $70.06 $73.56 $77.24
FY 2024-2025 $61.43 $64.50 $67.72 $71.11 $74.67 $78.40
FY 2025-2026 $62.66 $65.79 $69.08 $72.53 $76.16 $79.97
Effective 07/01/2023
Police Sergeant Salary Step Schedule - Hourly Rates
44 DATE: June 5, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
PREPARED BY: Douglas Pike, P.E. City Engineer
Jamie Tugel, Public Works Director
TITLE: A RESOLUTION OF THE CITY OF GREENFIELD

AUTHORIZING AN IMPROVEMENT AGREEMENT WITH THE
OWNERS OF GREENFIELD COMMONS, PHASE 1 FOR PUBLIC

IMPROVEMENTS AS REQUIRED BY THE CITY AS

CONDITIONS OF APPROVAL

BACKGROUND
The Greenfield Commons Apartments is an approved development in the City of Greenfield. The developers have agreed, as a condition of development, to complete certain public improvements, which generally include: street widening, new curb, gutter and sidewalk, traffic signal modifications, undergrounding of overhead utilities, building a new bus stop, signage and striping improvements, and frontage landscaping.

All public improvements will be constructed with Phase 1 of the development.

The City Engineer and City Surveyor have reviewed the plans for proposed improvements, as well as the bond estimates for these improvements.

The purpose of this staff report is to recommend that the Council approve an Improvement Agreement with the developer assuring that the facilities proposed to be constructed and ultimately dedicated to the City are built in accordance with the approved plans, specifications and standards that apply. This agreement also identifies the Bonds required for construction of these improvements.

The Authorization of the Improvement Agreement is included in the proposed Resolution. 45 BUDGET AND FINANCIAL IMPACT:

Currently, there are no budget or financial impacts as part of the approval of these proposed Resolutions. Costs and fees are being borne by the developer.

REVIEWED AND RECOMMENDED:

The City Engineer has reviewed, and the City Manager, Public Works Director, and City Engineer recommend the City Council approve the proposed Improvement Agreement.

PROPOSED MOTION

I MOVE TO ADOPT

1. RESOLUTION 2023-70, A RESOLUTION OF THE CITY OF GREENFIELD

AUTHORIZING AN IMPROVEMENT AGREEMENT WITH THE OWNERS OF GREENFIELD COMMONS, PHASE 1 FOR PUBLIC IMPROVEMENTS AS
REQUIRED BY THE CITY AS CONDITIONS OF APPROVAL.
46 RESOLUTION NO. 2023-70

A RESOLUTION OF THE CITY OF GREENFIELD AUTHORIZING AN IMPROVEMENT AGREEMENT WITH THE OWNERS OF GREENFIELD COMMONS, PHASE 1 FOR PUBLIC IMPROVEMENTS AS REQUIRED BY THE CITY AS CONDITIONS OF APPROVAL.

WHEREAS, the Greenfield Commons Apartments Development is an approved development in the City of Greenfield; and
WHEREAS, the Developer and City mutually agree that construction of public improvements including street widening, new curb, gutter and sidewalk, traffic signal modifications, undergrounding of overhead utilities, building a new bus stop, signage and striping improvements, and frontage landscaping are required conditions of development; and

. WHEREAS, staff has prepared an Improvement Agreement for construction and bonding the construction of these improvements as a requirement for development; and WHEREAS, said development Improvement Agreement will be finalized and executed by the City Manager prior to work being commenced in accordance with said Agreement, with work to be completed prior to occupancy of the first residential unit to be developed.

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Council of the City of Greenfield approve the following actions:

1. Approve the Improvement Agreement and authorize the City Manager to execute said Agreement in substantially the same form as that attached hereto, with minor changes as may be prudent, to facilitate the construction of the required public improvements; and

2. Direct staff to permit, inspect and assure that the work be completed in accordance with the terms of the Agreement prior to occupancy of the first residential unit to be developed.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting duly held on the 13th day of June, 2023 by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_________________________________
Mayor of the City of Greenfield
Attest:
_____________________________________
City Clerk of the City of Greenfield
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 MEMORANDUM: June 9, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Fabiola Lopez
Community Engagement Coordinator
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD FOR THE SUPPLEMENTAL APPROPRIATION
OF FUNDS IN THE FY 2022-2023 BUDGET IN THE AMOUNT OF
$10,000 TO CARRY OUT A PORTION OF THE HOUSING

STABILITY (DEPOSIT ASSISTANCE) PROGRAM GRANTED BY

UNITED WAY MONTEREY COUNTY
BACKGROUND:

The City of Greenfield applied for and was granted $28,150 by United Way Monterey County for the Housing Stability Program. The Housing Stability Program helps families secure stable housing by helping with deposit fees, application fees, and storage fees. In order to move into a rental property many managers require a deposit that can be double or more of the rent amount along with the first month’s rent.

This Housing Stability Program is specifically for families in overcrowded conditions or other criteria outlined in the application intake form.

These funds have been budgeted to be used during FY23-24. In order to meet the current need of several families, a total of $10,000 is needed during this FY 22-23.

BUDGET AND FINANCIAL IMPACT:

There is no financial impact. All expenditures the City makes are from grant funds.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION #2022-71, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING FUNDS IN THE FY 2022-2023 BUDGET IN THE AMOUNT OF $10,000 TO CARRY OUT

A PORTION OF THE HOUSING STABILITY (DEPOSIT ASSISTANCE) FUNDS

GRANTED BY UNITED WAY MONTEREY COUNTY
City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
70 RESOLUTION NO. 2023-71

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING THE FISCAL YEAR 2022-2023 BUDGET IN THE AMOUNT OF $10,000 TO CARRY OUT A PORTION OF THE HOUSING

STABILITY PROGRAM (DEPOSIT ASSISTANCE) FUNDS DURING FISCAL YEAR 2022-2023

WHEREAS, the purpose of this resolution is to make a budget adjustment that will allow a portion of program funds to be used during Fiscal Year 2022-2023 and WHEREAS, the City was granted funds totaling $28,150 by United Way Monterey County that is budgeted for Fiscal Year 2023-2024 and there is a need to used emergency funds during Fiscal Year 2022-2023.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Greenfield approves supplementally appropriating the Fiscal Year 2022-2023 Budget in the Amount of $10,000 to be used for housing stability for community members in need PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
71 City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
MEMORANDUM: June 9, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Fabiola Lopez
Community Engagement Coordinator
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD FOR THE SUPPLEMENTAL APPROPRIATION
OF FUNDS IN THE FY 2022-2023 BUDGET IN THE AMOUNT OF
$12,000 TO CARRY OUT A PORTION OF THE EMERGENCY
FOOD AND SHELTER – MOTEL VOUCHER – PROGRAM,

GRANTED BY THE LOCAL EMERGENCY FOOD AND
SHELTER PROGRAM DURING FY 2022-2023.

BACKGROUND:

The city of Greenfield applied for and was granted $29,160 to assist homeless individuals and families with a maximum of three months of motel stay. This program is designed to meet emergency needs of immediate shelter.

These funds have been budgeted to be used during FY 2023-2024. In order to meet the current need of several families, a total of $12,000 is needed during this FY 2022-2023.

BUDGET AND FINANCIAL IMPACT:

There is no financial impact as all of the expenditures the City makes for this program are from grant funds.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION #2023-72, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING FUNDS IN THE FY 2022-2023 BUDGET IN THE AMOUNT OF $12,000 TO CARRY OUT A PORTION OF THE EFSP FUNDS DURING FY 2022-2023
72 RESOLUTION NO. 2023-72

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING FUNDS IN THE FY 2022-2023 BUDGET IN THE AMOUNT OF $12,000 TO CARRY OUT A PORTION OF THE EFSP FUNDS DURING FY 2022-2023

WHEREAS, the purpose of this resolution is to make a budget adjustment that will allow a portion of program funds to be used during Fiscal Year 2022-2023 and WHEREAS, the City was granted funds totaling $29,160 that is budgeted for Fiscal Year 23-24 and there is a need to used emergency funds during Fiscal Year 2022-2023

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Greenfield approves supplementally appropriating the Fiscal Year 2022-2023 Budget in the Amount of $10,000 to be used for housing stability for community members in need PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
73 PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD RECOGNIZING THE GREENFIELD HIGH SCHOOL BOYS’ VARSITY BASEBALL TEAM WHEREAS, the City Council of the City of Greenfield wishes to congratulate the Greenfield High School Boys’ Varsity Baseball Team for becoming the Champions of the Pacific Coast Athletic League (PCAL) for the 2022-2023 Year; and
WHEREAS, this has been an exciting, hard-fought and successful season, and we are proud of the record you have earned and the fine publicity you have brought to our community by your inspired play; and NOW, THEREFORE, BE IT PROCLAIMED by the Mayor and City Council of the City of Greenfield takes great pleasure in recognizing the Greenfield High School Boys’ Varsity Baseball Team and do hereby extend this expression of our pride in your accomplishment.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting held on June 13, 2023.

_________________________
Robert White
Mayor of the City of Greenfield
74 PROCLAMATION OF THE MAYOR AND CITY COUNCIL PROCLAIMING JUNE 2023 ALZHEIMER’S & BRAIN AWARENESS MONTH
WHEREAS, Alzheimer’s disease, a progressive neurodegenerative brain disorder, tragically robs individuals of their memories and leads to progressive mental and physical impairments; and WHEREAS, Alzheimer’s is the 6th leading cause of death in the United States and is the only cause of death in the top ten that has no cure, no treatment, and no way to slow its progression; and WHEREAS, Globally, an estimated 44 million people are living with Alzheimer’s and dementia and by 2050, the number of people age 65 or older with Alzheimer’s dementia is projected to increase by 68 percent; and WHEREAS, with early detection and diagnosis, individuals and their family can gain access to treatment medications, enroll in critical research trials, fully participate in planning for the future, and receive help and support from the Alzheimer’s Association; and
WHEREAS, there is a need to raise awareness about Alzheimer’s disease and to honor all the caregivers who support and care for loved ones with Alzheimer’s disease.

NOW THEREFORE I, ROBERT WHITE, Mayor of the City of Greenfield, do hereby proclaim June 2023 as:

Alzheimer’s & Brain Awareness Month
and do commend this observance to all our citizens to join in honoring all Greenfield families affected by Alzheimer’s disease.

___________________________
Robert White
Mayor of the City of Greenfield
75 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD PROCLAIMING JUNE 2023 AS “LGBTQ PRIDE MONTH”
As we celebrate and declare June as Pride Month in the City of Greenfield, we are reminded of what makes Greenfield great – our remarkable capacity to live together and advance together across every conceivable difference. This June, we stand with the lesbian, gay, bisexual, transgender, and queer (LGBTQ) community of Greenfield as they declare their pride in who they are and who they love.

This year marks the 53rd anniversary of the Stonewall riots – the birth of Pride celebrations as we know them. We honor the fight that the LGBTQ community in New York City mounted to protest the hostility and discrimination they faced from police. Stonewall Inn was a refuge for queer people of color, homeless young people, and drag queens. This community united to demand acceptance and respect, at great personal risk to themselves.

The protest inspired Pride celebrations across the world and sparked the LGBTQ rights movement in America. Time and time again, this community has worked tirelessly for respect and equality. Their battles have been fought in the courts, from marriage equality to demanding equal protection under the law.

Their fight continues to this day, as we combat discriminatory laws across the country. While there has been remarkable progress towards acceptance and equality in recent years, members of the LGBTQ community in the United States and around the world still face an unacceptable level of discrimination and violence. We must remain vigilant and push back against those who seek to roll back our progress and continue to make the case that each of us as human beings share a fundamental thing in common – all of us want to be loved, and all of us want to love.

In Greenfield, we celebrate and support our LGBTQ community’s right to live their lives out loud – during Pride month and every month and we must continue to demand equal rights for all.

NOW THEREFORE I, ROBERT WHITE, Mayor of the City of Greenfield, do hereby proclaim June 2023 as “LGBTQ Pride Month.” PASSED AND PROCLAIMED on the 13th of June 2023.
___________________________________________
Robert White
Mayor of the City of Greenfield
76 PROCLAMATION OF THE MAYOR AND CITY COUNCIL PROCLAIMING JUNE 2023 IMMIGRANT HERITAGE MONTH
WHEREAS, generations of immigrants from every corner of the globe have built our country’s economy and created the unique character of our nation and city; and WHEREAS, immigrants continue to grow businesses, innovate, strengthen our economy, and create jobs in the City of Greenfield; and
WHEREAS, immigrants have provided the United States with unique social and cultural influence, fundamentally enriching the extraordinary character of our nation and city; and WHEREAS, immigrants have been tireless leaders not only in securing their own rights and access to equal opportunity, but have also campaigned to create a fairer and more just society for all; and WHEREAS, despite these countless contributions, the role of immigrants in building and enriching our nation has frequently been overlooked and unvalued throughout our history and continuing to the present day.

NOW THEREFORE I, ROBERT WHITE, Mayor of the City of Greenfield, do hereby proclaim June 2023 as:

IMMIGRANT HERITAGE MONTH
___________________________
Robert White
Mayor of the City of Greenfield
77 MEMORANDUM: June 5, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT NO. 1 PUBLIC HEARING WITH ASSOCIATED

RESOLUTIONS
BACKGROUND:

The City of Greenfield has three Landscape and Lighting Maintenance Assessment Districts, which are regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. The special districts were created in accordance with Article XIIID of the California Constitution and California Government Code section 53753. The purpose of the special districts is to levy and collect annual assessments on the County tax rolls to provide on-going funding for the costs and expenses required to service and maintain the landscaping and lighting improvements associated with and resulting from the development of properties within each district. The costs and expenses associated with each special district assessment are for the benefit of the properties upon which the assessment is levied. Funds can only be used for maintenance and improvement to public landscaping and lighting within each special district.

In accordance with the Landscape and Lighting Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specifies the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of adopting the assessment which shall:

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
78 (a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein. (b) Generally describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
(e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.

In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her.

If notice is given pursuant to subdivision (a) of Section 22626, the City Council shall hold the public hearing pursuant to Section 53753 of the Government. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.

During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.

The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except that assessments levied pursuant to Section 22660 for which bonds or notes are to be issued may be paid within 30 days after the date the county auditor has entered the assessments on the county assessment roll, upon which time the engineer shall make and file with the treasurer a complete list of all unpaid assessments in the manner required by Section 8620.
79 PROJECTS FOR 2023-24

1. “Contract Services” (on-going) for maintenance of green spaces with Smith & Enright Landscaping Inc., in the amount of $31,970, which represents LLMD #1‘s share of these contract services. This corresponds to 14% of the cost of the contract corresponding to 15% of the overall green space maintained. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to develop the scope of work for contract maintenance which is anticipated to be performed in the next, subsequent FY. This amount is $22,113 which would represent LLMD #1‘s share of these services. It is anticipated that any maintenance will be performed in a concurrent, coordinated fashion with LLMDs #2 and #3.

RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.

BUDGET AND FINANCIAL IMPACT:

Lighting and Landscape Assessment District No. 1 provides services to Lexington Square Area No. 1, Mariposa Subdivision, Vineyard Green Subdivision, Vista Verde Subdivision, and Cambria Park Subdivision. A total of 232 parcels are being levied.

The estimated total levy from District Assessments is increasing by the CIP Index of 5.3% and is expected to be $112,300, the cost for services for fiscal year 2023-24 is estimated at $89,971, with a Reserve “set aside” of $22,329. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $17,074 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2023-24 budget can be seen below.
80 REVIEWED AND RECOMMENDED:

The proposed 2023-24 budget will provide the same level of service provided in 2023-24. The City Engineer and Public Works Director recommend approval.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION 2023-73, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING THE ENGINEER'S

REPORT REGARDING THE PROPOSED LEVY AND COLLECTION OF

ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023/2024
I MOVE TO ADOPT RESOLUTION 2023-74, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD ORDERING THE LEVY AND

COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023/2024
81 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-73

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE ENGINEER'S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF

ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE
AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City'') did by previous Resolution order the Engineer, MNS Engineers, to prepare and file an Engineer's Report in accordance with Article 4 of Chapter 1 of Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22565, in connection with the proposed levy and collection of assessmentsrelated thereto for the fiscal year commencing July 1, 2023, and ending June 30, 2024; and
WHEREAS, Said Engineer's Report was filed with the City Clerk of the City and upon review of the Report the City Council did by Resolution declared its intention to levy and collect assessments within the District for fiscal year 2023/2024 and fixed June 13, 2023 as the public hearing date, to accept public comment and testimony regarding the District and proposed assessments in accordance with Section 22624 of Chapter 3 of Part 2 of Division 15 of the California Streets and Highways Code; and
WHEREAS, The City Council hereby finds that the levy has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, asset forth in said Report;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

1. The above recitals are true and correct.

2. The Engineer's Report as previously presented or as modified by direction of the City Council consists of the following:
a) A description of the District and improvements and a diagram of the District Boundaries.
b) The annual budget (Costs and expenses ofservices, operations andmaintenance). c) A description of the method of apportionment resulting in an assessment rate per levy unit within said District for fiscal year commencing July 1, 2023 and ending June 30, 2024.
82 d) Assessment Roll identifying the special benefit assessment proposed for each assessed parcelwithin the District.

3. The Report as presented or as modified by City Council action is hereby approved.

Said Report as presented or as modified is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

4. The City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation and final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
83 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-74

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE
AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City Council") did by previous Resolution, pursuant to the provisions of The Landscaping and Lighting Act 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as the "Act"), initiate proceedings and declare its intention to levy special benefit assessments against parcels of land within the City of Greenfield Landscape and Lighting Maintenance District No. 1 (hereinafter referred to as the "District") for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of landscape and lighting maintenance, services and improvements within the District.

WHEREAS, the designated Assessment Engineer has prepared and filed with the City Clerk of the City of Greenfield and the City Clerk has presented to the City Council the Engineer's Annual Levy Report (hereinafter referred to as the "Report") in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report, and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of landscape and lighting maintenance, services and improvements within the District, and
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

5. The above recitals are true and correct.

6. Following notice duly given, the City Council has held public hearing regarding its Resolution approving or amending the Report prepared in connection herewith; the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons.

7. Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
84 8. The land within the District will receive special benefit by the operation, maintenance, services and improvements of landscaping and lighting facilities within the boundaries of the District.

9. The District includes all of the land receiving such benefit.

10. The net amount to be assessed upon the lands within the District has been apportioned by a formula and method, which fairly distributes the net amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

11. The proposed special benefit assessment calculated and apportioned for fiscal year 2023/2024 are consistent with the previously adopted Rate and Method approved by the property owners within the District in accordance with the provisions of the California Constitution Article XIIID.

4. The Report and assessment as presented to the City Council and on file with the City Clerk are hereby confirmed asfiled.

5. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as the maintenance, operation, administration and servicing of public landscaping, irrigation systems, street lighting and all appurtenant facilitiesrelated thereto or that may be authorized pursuant to the provisions of the Act.

6. The County Auditor of Monterey County shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the levy shall be paid to the City Treasurer.

7. The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the Greenfield Landscape and Lighting Maintenance District No. 1, and such money shall be expended only for the maintenance, operation and servicing of the landscaping, parks and appurtenant facilities as described in the Report.

8. The adoption of this Resolution constitutes the District levy for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

9. The City Clerk or their designee is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution.
85 PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
86 MEMORANDUM: June 5, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT NO. 2 PUBLIC HEARING AND APPROVAL OF

ASSOCIATED RESOLUTIONS
BACKGROUND:

The City of Greenfield has three Landscape and Lighting Maintenance Assessment Districts, which are regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. The special districts were created in accordance with Article XIIID of the California Constitution and California Government Code section 53753. The purpose of the special districts is to levy and collect annual assessments on the County tax rolls to provide on-going funding for the costs and expenses required to service and maintain the landscaping and lighting improvements associated with and resulting from the development of properties within each district. The costs and expenses associated with each special district assessment are for the benefit of the properties upon which the assessment is levied. Funds can only be used for maintenance and improvement to public landscaping and lighting within each special district.

In accordance with the Landscape and Lighting Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specifies the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of adopting the assessment which shall:

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
87 (a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein. (b) Generally describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
(e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.

In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her.

If notice is given pursuant to subdivision (a) of Section 22626, the City Council shall hold the public hearing pursuant to Section 53753 of the Government. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.

During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.

The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except that assessments levied pursuant to Section 22660 for which bonds or notes are to be issued may be paid within 30 days after the date the county auditor has entered the assessments on the county assessment roll, upon which time the engineer shall make and file with the treasurer a complete list of all unpaid assessments in the manner required by Section 8620.
88 PROJECTS FOR 2023-24

1. “Contract Services” (on-going) for maintenance of green spaces with Smith & Enright Landscaping Inc., in the amount of $177,300, which represents LLMD #2‘s share of these contract services. This corresponds to 79% of the cost of the contract which corresponds to 79% of the overall green space maintained. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to develop the scope of work for contract maintenance which is anticipated to be performed in the next, subsequent FY. This amount is $124,780 which would represents LLMD #2‘s share of these services. It is anticipated that any maintenance will be performed in a concurrent, coordinated fashion with LLMDs #1 and #3.

RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.

CHANGES IN ASSESSMENT BY REZONING
On occasion a change in assessment for a parcel(s) is warranted because of a Zoning or use change. This year six condominiums in Zone 4b of St. Charles Place have changed from Mixeduse residential & commercial to Residential only. This change is reflected in this years’ assessment update and is detailed in the Engineer’s Report.

BUDGET AND FINANCIAL IMPACT:

Lighting and Landscaping Assessment District No. 2 provides services to Traditions (Second Street), Terra Verde, La Vina, St. Charles Place, and Las Manzanitas subdivisions.

The estimated total levy from District Assessments is increasing by the CIP Index of 5.3% and is expected to be $339,996, the cost for services for fiscal year 2023-24 is estimated at $400,585, using Reserves “set aside” in the amount of $60,589. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $17,051 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2023-24 budget can be seen below.
89 REVIEWED AND RECOMMENDED:

The proposed 2023-24 budget will provide the same level of service provided in 2022-23. The City Engineer and Public Works Director recommend approval.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION 2023-75, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING THE ENGINEER'S

REPORT REGARDING THE PROPOSED LEVY AND COLLECTION OF

ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2023/2024
I MOVE TO ADOPT RESOLUTION 2023-76, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD ORDERING THE LEVY AND

COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2023/2024
90 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-75

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE ENGINEER'S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF

ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE
AND LIGHTING MAINTENANCE DISTRICT NO. 2 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City'') did by previous Resolution order the Engineer, MNS Engineers, to prepare and file an Engineer's Report in accordance with Article 4 of Chapter 1 of Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22565, in connection with the proposed levy and collection of assessmentsrelated thereto for the fiscal year commencing July 1, 2023, and ending June 30, 2024; and
WHEREAS, Said Engineer's Report was filed with the City Clerk of the City and upon review of the Report the City Council did by Resolution declared its intention to levy and collect assessments within the District for fiscal year 2023/2024 and fixed June 13, 2023 as the public hearing date, to accept public comment and testimony regarding the District and proposed assessments in accordance with Section 22624 of Chapter 3 of Part 2 of Division 15 of the California Streets and Highways Code; and
WHEREAS, The City Council hereby finds that the levy has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, asset forth in said Report;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

1. The above recitals are true and correct.

2. The Engineer's Report as previously presented or as modified by direction of the City Council consists of the following:
a) A description of the District and improvements and a diagram of the District Boundaries.
b) The annual budget (Costs and expenses ofservices, operations andmaintenance). c) A description of the method of apportionment resulting in an assessment rate per levy unit within said District for fiscal year commencing July 1, 2023 and ending June 30, 2024.
91 d) Assessment Roll identifying the special benefit assessment proposed for each assessed parcelwithin the District.

3. The Report as presented or as modified by City Council action is hereby approved.

Said Report as presented or as modified is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

4. The City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation and final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
92 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-76

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE
AND LIGHTING MAINTENANCE DISTRICT NO. 2 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City Council") did by previous Resolution, pursuant to the provisions of The Landscaping and Lighting Act 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as the "Act"), initiate proceedings and declare its intention to levy special benefit assessments against parcels of land within the City of Greenfield Landscape and Lighting Maintenance District No. 2 (hereinafter referred to as the "District") for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of landscape and lighting maintenance, services and improvements within the District.

WHEREAS, the designated Assessment Engineer has prepared and filed with the City Clerk of the City of Greenfield and the City Clerk has presented to the City Council the Engineer's Annual Levy Report (hereinafter referred to as the "Report") in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report, and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of landscape and lighting maintenance, services and improvements within the District, and
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

5. The above recitals are true and correct.

6. Following notice duly given, the City Council has held public hearing regarding its Resolution approving or amending the Report prepared in connection herewith; the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons.

7. Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
93 8. The land within the District will receive special benefit by the operation, maintenance, services and improvements of landscaping and lighting facilities within the boundaries of the District.

9. The District includes all of the land receiving such benefit.

10. The net amount to be assessed upon the lands within the District has been apportioned by a formula and method, which fairly distributes the net amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

11. The proposed special benefit assessment calculated and apportioned for fiscal year 2023/2024 are consistent with the previously adopted Rate and Method approved by the property owners within the District in accordance with the provisions of the California Constitution Article XIIID.

4. The Report and assessment as presented to the City Council and on file with the City Clerk are hereby confirmed asfiled.

5. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as the maintenance, operation, administration and servicing of public landscaping, irrigation systems, street lighting and all appurtenant facilitiesrelated thereto or that may be authorized pursuant to the provisions of the Act.

6. The County Auditor of Monterey County shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the levy shall be paid to the City Treasurer.

7. The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the Greenfield Landscape and Lighting Maintenance District No. 2, and such money shall be expended only for the maintenance, operation and servicing of the landscaping, parks and appurtenant facilities as described in the Report.

8. The adoption of this Resolution constitutes the District levy for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

9. The City Clerk or their designee is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution.
94 PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
95 MEMORANDUM: June 5, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT NO. 3 PUBLIC HEARING AND APPROVAL OF

ASSOCIATED RESOLUTIONS
BACKGROUND:

The City of Greenfield has Three Landscape and Lighting Maintenance Assessment Districts, which are regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. The special districts were created in accordance with Article XIIID of the California Constitution and California Government Code section 53753. The purpose of the special districts is to levy and collect annual assessments on the County tax rolls to provide on-going funding for the costs and expenses required to service and maintain the landscaping and lighting improvements associated with and resulting from the development of properties within each district. The costs and expenses associated with each special district assessment are for the benefit of the properties upon which the assessment is levied. Funds can only be used for maintenance and improvement to public landscaping and lighting within each special district.

In accordance with the Landscape and Lighting Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specifies the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of adopting the assessment which shall:

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
96 (a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein. (b) Generally describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
(e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.

In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her.

If notice is given pursuant to subdivision (a) of Section 22626, the City Council shall hold the public hearing pursuant to Section 53753 of the Government. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.

During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.

The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except that assessments levied pursuant to Section 22660 for which bonds or notes are to be issued may be paid within 30 days after the date the county auditor has entered the assessments on the county assessment roll, upon which time the engineer shall make and file with the treasurer a complete list of all unpaid assessments in the manner required by Section 8620.
97 PROJECTS FOR 2023-24

1. “Contract Services” (on-going) for maintenance of green spaces will be added to the existing Smith & Enright Landscaping Inc., in the amount of $14,925, which represents LLMD #3‘s share of these contract services. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to develop the scope of work for contract maintenance which may be performed in the next, subsequent FY.

This amount is $11,056 which would represent LLMD #3‘s share of these services. It is anticipated that any maintenance will be performed in a concurrent, coordinated fashion with LLMDs #1 & #2.

RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.

BUDGET AND FINANCIAL IMPACT:

Lighting and Landscaping Assessment District No. 3 provides services to Vintage Meadows Subdivision Tracts 1 and II, Oak Terrace Subdivision and Greenfield Commons Apartments. The following Budget and summary reflect activation of all parcels in the subdivisions and Apartment Units having received Certificates of Occupancy as of this date. It is anticipated that in successive FY’s all apartment units will receive Certificates of Occupancy and will be activated for the authorized assessment.

The estimated total levy from District Assessments is increasing by the CIP Index of 5.3% and is expected to be $94,949, the cost for services for fiscal year 2023-24 is estimated at $38,072.

Reserves will be “set aside” in the amount of $56,876. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $3226 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2023-24 budget can be seen below.
98 REVIEWED AND RECOMMENDED:

The proposed 2023-24 budget will provide the same level of service provided in 2022-23. The City Engineer and Public Works Director recommend approval.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION 2023-77, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING THE ENGINEER'S

REPORT REGARDING THE PROPOSED LEVY AND COLLECTION OF

ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2023/2024
I MOVE TO ADOPT RESOLUTION 2023-78, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD ORDERING THE LEVY AND

COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2023/2024
99 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-77

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE ENGINEER'S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF

ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE
AND LIGHTING MAINTENANCE DISTRICT NO. 3 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City'') did by previous Resolution order the Engineer, MNS Engineers, to prepare and file an Engineer's Report in accordance with Article 4 of Chapter 1 of Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22565, in connection with the proposed levy and collection of assessmentsrelated thereto for the fiscal year commencing July 1, 2023, and ending June 30, 2024; and
WHEREAS, Said Engineer's Report was filed with the City Clerk of the City and upon review of the Report the City Council did by Resolution declared its intention to levy and collect assessments within the District for fiscal year 2022/2023 and fixed June 13, 2023 as the public hearing date, to accept public comment and testimony regarding the District and proposed assessments in accordance with Section 22624 of Chapter 3 of Part 2 of Division 15 of the California Streets and Highways Code; and
WHEREAS, The City Council hereby finds that the levy has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, asset forth in said Report;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

1. The above recitals are true and correct.

2. The Engineer's Report as previously presented or as modified by direction of the City Council consists of the following:
a) A description of the District and improvements and a diagram of the District Boundaries.
b) The annual budget (Costs and expenses ofservices, operations andmaintenance). c) A description of the method of apportionment resulting in an assessment rate per levy unit within said District for fiscal year commencing July 1, 2023 and ending June 30, 2024.
100
d) Assessment Roll identifying the special benefit assessment proposed for each assessed parcelwithin the District.

3. The Report as presented or as modified by City Council action is hereby approved.

Said Report as presented or as modified is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

4. The City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation and final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
101

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-78

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE
AND LIGHTING MAINTENANCE DISTRICT NO. 3 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City Council") did by previous Resolution, pursuant to the provisions of The Landscaping and Lighting Act 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as the "Act"), initiate proceedings and declare its intention to levy special benefit assessments against parcels of land within the City of Greenfield Landscape and Lighting Maintenance District No. 3 (hereinafter referred to as the "District") for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of landscape and lighting maintenance, services and improvements within the District.

WHEREAS, the designated Assessment Engineer has prepared and filed with the City Clerk of the City of Greenfield and the City Clerk has presented to the City Council the Engineer's Annual Levy Report (hereinafter referred to as the "Report") in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report, and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of landscape and lighting maintenance, services and improvements within the District, and
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

5. The above recitals are true and correct.

6. Following notice duly given, the City Council has held public hearing regarding its Resolution approving or amending the Report prepared in connection herewith; the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons.

7. Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
102

8. The land within the District will receive special benefit by the operation, maintenance, services and improvements of landscaping and lighting facilities within the boundaries of the District.

9. The District includes all of the land receiving such benefit.

10. The net amount to be assessed upon the lands within the District has been apportioned by a formula and method, which fairly distributes the net amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

11. The proposed special benefit assessment calculated and apportioned for fiscal year 2023/2024 are consistent with the previously adopted Rate and Method approved by the property owners within the District in accordance with the provisions of the California Constitution Article XIIID.

4. The Report and assessment as presented to the City Council and on file with the City Clerk are hereby confirmed asfiled.

5. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as the maintenance, operation, administration and servicing of public landscaping, irrigation systems, street lighting and all appurtenant facilitiesrelated thereto or that may be authorized pursuant to the provisions of the Act.

6. The County Auditor of Monterey County shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the levy shall be paid to the City Treasurer.

7. The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the Greenfield Landscape and Lighting Maintenance District No. 3, and such money shall be expended only for the maintenance, operation and servicing of the landscaping, parks and appurtenant facilities as described in the Report.

8. The adoption of this Resolution constitutes the District levy for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

9. The City Clerk or their designee is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution.
103
PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
104
MEMORANDUM: June 5, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: STREET AND DRAINAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 1 PUBLIC HEARING AND APPROVAL OF

ASSOCIATED RESOLUTIONS
BACKGROUND:

To ensure a flow of funds for the operation, maintenance, and servicing of specified public street and storm water drainage improvements within the boundaries of the Street and Drainage Maintenance District No. 1, pursuant to the requirements of the Benefit Assessment Act of 1982 (California Government Code sections 54703 et seq.), the City Council, on December 7, 2004, approved the formation of Street and Drainage Maintenance District No. 1. The purpose of the special district is to levy and collect annual assessments on the County tax rolls to provide ongoing funding for the costs and expenses required to service and maintain the public street and storm water drainage infrastructure associated with and resulting from the development of properties within each district. The costs and expenses associated with each special district assessment are for the benefit of the properties upon which the assessment is levied. Funds can only be used for maintenance and improvement to public streets and storm water drainage infrastructure within each special district.

The City Council may establish zones or areas of benefit within the special district. The benefit assessment is levied upon each parcel within the boundaries of each zone and the assessment levied upon each parcel shall be based solely on the benefit received from the respective zone (and not on assessed value).

In fiscal year 2004/05, pursuant to the Benefit Assessment Act of 1982, upon request of Creek Bridge Homes, the City initiated proceedings and conducted the required public hearings for the annexation of St. Charles Subdivision into Street and Drainage Maintenance District No. 1. The annexed territories are identified as Zone 4a – St. Charles Place Storm Drain and Street Maintenance (Single Family) and Zone 4b – St. Charles Place Storm Drain and Street Maintenance (Multi-Family and Non-Residential).

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
105
On October 18, 2005, the City Council confirmed and adopted the property owner’s approval of improvements, assessment rate and inflationary formula for St. Charles Place Zone 4a and Zone 4b. In fiscal year 2005/2006, pursuant to the Benefit Assessment Act of 1982, upon request of Standard Pacific Homes, the City again initiated proceedings and conducted the required public hearings to annex the Manzanitas Subdivision into the Street and Drainage Maintenance District No. 1 (identified in this report as Zone 5 – Las Manzanitas Maintenance). On April 6, 2006, following results of balloting tabulated in accordance with Article XIIID of the California Constitution and California Government Code Section 53753, the City Council confirmed and adopted resolutions to approve the annexation, plans, specifications, and assessment of Zone 5 – Las Manzanitas.

TheCity Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new or each annual assessment, the City Council must conduct a public hearing and review the Engineer’s Report which specifies the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. The report must contain all of the following information:
(a) A description of the service proposed to be financed through the revenue derived from the assessment.
(b) A description of each lot or parcel of property proposed to be subject to the benefit assessment. The assessor’s parcel number shall be a sufficient description of the parcel. The area proposed to be subject to the benefit assessment may be less than the entire area of the local agency.
(c) The amount of the proposed assessment for each parcel. In the case of an assessment to be collected in installments pursuant to paragraph (2) of subdivision (a) of Government Code section 54711, the report shall set forth the number of annual installments and the fiscal years during which they are to be collected, and fix the maximum amount of each annual installment.
(d) The basis and schedule of the assessment.

At the public hearing, the City Council shall hear and consider all protests. At the conclusion of the hearing, the City Council may adopt, revise, change, reduce, or modify the proposed assessment. The City Council shall make a determination upon the assessment as described in the report or as determined at the hearing, and shall, by ordinance or resolution, determine the proposed assessment. The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments. 106
PROJECTS FOR 2023-24

1. “Contract Services” for pavement maintenance, striping and legends to be publicly bid, in the estimated amount of $236,925. This work will be concurrent an in cooperation with similar work to be performed in SSMDs #2 and #3.

2. “Other Ongoing Operating Costs” for maintenance of vegetation at MD basins with Smith & Enright Landscaping Inc., in the amount of $3549, which represents SSMD #1‘s share of these services.

3. “Special Purchases Projects & Studies” which is consultant services to contribute to pavement maintenance design services and costs to update the special district assessment rolls. Also included is a contingency for “TBD” project efforts. If unspent, the remainder of these funds roll over and become part of the Beginning Reserve Fund Balance for next FY. This amount is $23,692 which represents SSMD #1‘s proportionate share of these services.

RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.

CHANGES IN ASSESSMENT BY REZONING
On occasion a change in assessment for a parcel(s) is warranted because of a Zoning or use change. This year six condominiums in Zone 4b of St. Charles Place have changed from Mixeduse residential & commercial to Residential only. This change is reflected in this years’ assessment update and is detailed in the Engineer’s Report.

BUDGET AND FINANCIAL IMPACT:

The estimated total levy from District Assessments is increasing by the CIP Index of 5.3% and is expected to be $39,841, the cost for services for fiscal year 2023-24 is estimated at $282,849, using Reserves “set aside” in the amount of $243,009. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $2,014 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2023-24 budget can be seen below.
107
Future parcels that may be annexed into the District may receive only storm drain maintenance related benefits and/or street maintenance related benefits. It is anticipated that future annexation parcels will comprise new zones within the District. The benefit assessment is levied upon each parcel within the boundaries of each zone and the assessment levied upon each parcel shall be based solely on the benefit received from the respective zone.

REVIEWED AND RECOMMENDED:

The proposed 2023-24 budget will provide the same level of service provided in 2022-23. The City Engineer and Director of Administrative Services recommend approval. 108
POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2023-79, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD, APPROVING THE ENGINEER’S REPORT REGARDING THE

PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD STREET AND DRAINAGE DISTRICT NO. 1 FOR FISCAL YEAR 2023/2024.

RESOLUTION NO. 2023-80, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD, ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023/2024.
109

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-79

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE ENGINEER'S REPORT REGARDING

THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR

THE CITY OF GREENFIELD STREET AND DRAINAGE
MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City'') pursuant to provisions of The Benefit Assessment Act of 1982 did by previous Resolution order the Engineer, MNS Engineers, to prepare and file an Engineer's Report with the proposed levy and collection of assessments related thereto for the fiscal year commencing July 1, 2023, and ending June 30, 2024; and,
WHEREAS, Said Engineer's Report was filed with the City Clerk of the City and upon review of the Report the City Council did by Resolution declared its intention to levy and collect assessments within the District for fiscal year 2023/2024 and fixed June 13, 2023, as the public hearing date, to accept public comment and testimony regarding the District and proposed assessments; and
WHEREAS, The City Council hereby finds that the levy has been allocated in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report, and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

1. The above recitals are true and correct.

2. The Engineer's Report as previously presented or as modified by direction of the City Council consists of the following:
a) A description of the District and improvements and a diagram of the District Boundaries. b) The annual budget (Costs and expenses of services, operations and maintenance). c) A description of the method of apportionment resulting in an assessment rate per levy unit within said District for fiscal year commencing July 1, 2023 and ending June 30, 2024.
d) Assessment Roll identifying the special benefit assessment proposed for each assessed parcel within the District.
110
(e) The Report as presented or as modified by City Council action is hereby approved.

Said Report as presented or as modified is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. (f) The City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation and final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
111

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-80

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD ORDERING THE LEVY AND COLLECTION O F

ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET
AND DRAINAGE MAINTENANCE DISTRICT NO. 1 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City Council") did by previous Resolution, pursuant to the provisions of The Benefit Assessment Act of 1982 (hereinafter referred to as the "Act"), initiate proceedings and declare its intention to levy special benefit assessments against parcels of land within the city of Greenfield Street and Drainage Maintenance District No. 1 (hereinafter referred to as the "District") for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of street and drainage maintenance, services and improvements within the District; and
WHEREAS, the designated Assessment Engineer has prepared and filed with the City Clerk of the City of Greenfield and the City Clerk has presented to the City Council the Engineer's Annual Levy Report (hereinafter referred to as the "Report") in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of street and drainage maintenance, services and improvements within the District;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:
(g) The above recitals are true and correct.
(h) Following notice duly given, the City Council has held a full and fair Public Hearing regarding its Resolution approving or amending the Report prepared in connection herewith; the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons. (i) Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
• The land within the District will receive special benefit by the operation, maintenance, services and improvements of streets, roads, highways and drainage facilities within the boundaries of the District. 112
• The District includes all of the land receiving such benefit. • The net amount to be assessed upon the lands within the District has been apportioned by a formula and method, which fairly distributes the net amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2023, and ending June 30, 2024.
• The proposed special benefit assessment calculated and apportioned for fiscal year 2023/2024 are consistent with the previously adopted Rate and Method approved by the property owners within the District in accordance with the provisions of the California Constitution Article XIIID.

4. The Report and assessment as presented to the City Council and on file with the City Clerk are hereby confirmed as filed.

5. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as the maintenance, operation, administration and servicing of streets, roads, highways, drainage facilities and all appurtenant facilities related thereto or that may be authorized pursuant to the provisions of the Act.

6. The County Auditor of Monterey County shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by theCounty, the net amount ofthe levy shallbe paid to the CityTreasurer.

7. The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the Greenfield Street and Drainage Maintenance District No. 1, and such money shall be expended only for the maintenance, operation and servicing of the landscaping, parks and appurtenant facilities as described in the Report.

8. The adoption of this Resolution constitutes the District levy for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

9. The City Clerk or their designee is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution. 113
PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
114
MEMORANDUM: June 5, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: STREET AND DRAINAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 2 PUBLIC HEARING AND APPROVAL OF

ASSOCIATED RESOLUTIONS
BACKGROUND:

To ensure a flow of funds for the operation, maintenance, and servicing of specified public street and storm water drainage improvements within the boundaries of the Street and Drainage Maintenance District No. 2, pursuant to the requirements of the Benefit Assessment Act of 1982 (California Government Code sections 54703 et seq.), the City Council, on August 28, 2007, approved the formation of Street and Drainage Maintenance District No. 2. The purpose of the special district is to levy and collect annual assessments on the County tax rolls to provide ongoing funding for the costs and expenses required to service and maintain the public street and storm water drainage infrastructure associated with and resulting from the development of properties within each district. The costs and expenses associated with each special district assessment are for the benefit of the properties upon which the assessment is levied. Funds can only be used for maintenance and improvement to public streets and storm water drainage infrastructure within each special district.

The City Council may establish zones or areas of benefit within the special district. The benefit assessment is levied upon each parcel within the boundaries of each zone and the assessment levied upon each parcel shall be based solely on the benefit received from the respective zone (and not on assessed value).

The City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new or each annual assessment, the City Council must conduct a public hearing and review the Engineer’s Report which specifies the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. The report must contain all of the following information:

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
115
(a) A description of the service proposed to be financed through the revenue derived from the assessment.
(b) A description of each lot or parcel of property proposed to be subject to the benefit assessment. The assessor’s parcel number shall be a sufficient description of the parcel. The area proposed to be subject to the benefit assessment may be less than the entire area of the local agency.
(c) The amount of the proposed assessment for each parcel. In the case of an assessment to be collected in installments pursuant to paragraph (2) of subdivision (a) of Government Code section 54711, the report shall set forth the number of annual installments and the fiscal years during which they are to be collected, and fix the maximum amount of each annual installment.
(d) The basis and schedule of the assessment.

At the public hearing, the City Council shall hear and consider all protests. At the conclusion of the hearing, the City Council may adopt, revise, change, reduce, or modify the proposed assessment. The City Council shall make a determination upon the assessment as described in the report or as determined at the hearing, and shall, by ordinance or resolution, determine the proposed assessment. The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments.

PROJECTS FOR 2023-24

1. “Contract Services” for pavement maintenance, striping and legends to be publicly bid, in the estimated amount of $28,000. This work will be concurrent an in cooperation with similar work to be performed in SSMDs #1 and #3.

2. “Other Ongoing Operating Costs” for maintenance of vegetation at MD basins with Smith & Enright Landscaping Inc., in the amount of $3370, which represents SSMD #2‘s share of these contract services.

3. “Special Purchases Projects & Studies” which is consultant services to contribute to pavement maintenance design services and costs to update the special district assessment rolls. Also included is a contingency for “TBD” project efforts. If unspent, the remainder of these funds roll over and become part of the Beginning Reserve Fund Balance for next FY. This amount is $10,000 which represents SSMD #2‘s proportionate share of these services.

RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.
116
BUDGET AND FINANCIAL IMPACT:

The estimated total levy from District Assessments is increasing by the CIP Index of 5.3% and is expected to be $98,957, the cost for services for fiscal year 2023-24 is estimated at $63,053, with a Reserve “set aside” of $35,903. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $5,000 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2023-24 budget can be seen below.

REVIEWED AND RECOMMENDED:

The proposed 2023-24 budget will provide the same level of service provided in 2023-24. The City Engineer and Director of Administrative Services recommend approval. 117
POTENTIAL MOTION:

I MOVE TO ADOPT THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2023-81, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD, APPROVING THE ENGINEER’S REPORT REGARDING THE PROPOSED

LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD STREET AND DRAINAGE DISTRICT NO. 2 FOR FISCAL YEAR 2023/2024.

RESOLUTION NO. 2023-82, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD, ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2023/2024
118

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-81

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE ENGINEER'S REPORT REGARDING

THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR

THE CITY OF GREENFIELD STREET AND DRAINAGE
MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City'') pursuant to provisions of The Benefit Assessment Act of 1982 did by previous Resolution order the Engineer, MNS Engineers, to prepare and file an Engineer's Report with the proposed levy and collection of assessments related thereto for the fiscal year commencing July 1, 2023, and ending June 30, 2024; and,
WHEREAS, Said Engineer's Report was filed with the City Clerk of the City and upon review of the Report the City Council did by Resolution declared its intention to levy and collect assessments within the District for fiscal year 2023/2024 and fixed June 13, 2023, as the public hearing date, to accept public comment and testimony regarding the District and proposed assessments; and
WHEREAS, The City Council hereby finds that the levy has been allocated in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report, and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

1. The above recitals are true and correct.

2. The Engineer's Report as previously presented or as modified by direction of the City Council consists of the following:
a) A description of the District and improvements and a diagram of the District Boundaries. b) The annual budget (Costs and expenses of services, operations and maintenance). c) A description of the method of apportionment resulting in an assessment rate per levy unit within said District for fiscal year commencing July 1, 2023 and ending June 30, 2024.
d) Assessment Roll identifying the special benefit assessment proposed for each assessed parcel within the District.
119
(e) The Report as presented or as modified by City Council action is hereby approved.

Said Report as presented or as modified is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. (f) The City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation and final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
120

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-82

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD ORDERING THE LEVY AND COLLECTION O F

ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET
AND DRAINAGE MAINTENANCE DISTRICT NO. 2 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City Council") did by previous Resolution, pursuant to the provisions of The Benefit Assessment Act of 1982 (hereinafter referred to as the "Act"), initiate proceedings and declare its intention to levy special benefit assessments against parcels of land within the city of Greenfield Street and Drainage Maintenance District No. 2 (hereinafter referred to as the "District") for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of street and drainage maintenance, services and improvements within the District; and
WHEREAS, the designated Assessment Engineer has prepared and filed with the City Clerk of the City of Greenfield and the City Clerk has presented to the City Council the Engineer's Annual Levy Report (hereinafter referred to as the “Report") in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of street and drainage maintenance, services and improvements within the District;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:
(g) The above recitals are true and correct.
(h) Following notice duly given, the City Council has held a full and fair Public Hearing regarding its Resolution approving or amending the Report prepared in connection herewith; the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons. (i) Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
• The land within the District will receive special benefit by the operation, maintenance, services and improvements of streets, roads, highways and drainage facilities within the boundaries of the District. 121
• The District includes all of the land receiving such benefit. • The net amount to be assessed upon the lands within the District has been apportioned by a formula and method, which fairly distributes the net amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2023, and ending June 30, 2024.
• The proposed special benefit assessment calculated and apportioned for fiscal year 2023/2024 are consistent with the previously adopted Rate and Method approved by the property owners within the District in accordance with the provisions of the California Constitution Article XIIID.

4. The Report and assessment as presented to the City Council and on file with the City Clerk are hereby confirmed as filed.

5. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as the maintenance, operation, administration and servicing of streets, roads, highways, drainage facilities and all appurtenant facilities related thereto or that may be authorized pursuant to the provisions of the Act.

6. The County Auditor of Monterey County shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by theCounty, the net amount ofthe levy shallbe paid to the CityTreasurer.

7. The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the Greenfield Street and Drainage Maintenance District No. 2, and such money shall be expended only for the maintenance, operation and servicing of the landscaping, parks and appurtenant facilities as described in the Report.

8. The adoption of this Resolution constitutes the District levy for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

9. The City Clerk or their designee is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution. 122
PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
123
MEMORANDUM: June 5, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: STREET AND DRAINAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 3 PUBLIC HEARING AND APPROVAL OF

ASSOCIATED RESOLUTIONS
BACKGROUND:

To ensure a flow of funds for the operation, maintenance, and servicing of specified public street and storm water drainage improvements within the boundaries of the Street and Drainage Maintenance District No. 3, pursuant to the requirements of the Benefit Assessment Act of 1982 (California Government Code sections 54703 et seq.), the City Council, on January 23, 2018, approved the formation of Street and Drainage Maintenance District No. 3. The purpose of the special district is to levy and collect annual assessments on the County tax rolls to provide ongoing funding for the costs and expenses required to service and maintain the public street and storm water drainage infrastructure associated with and resulting from the development of properties within each district. The costs and expenses associated with each special district assessment are for the benefit of the properties upon which the assessment is levied. Funds can only be used for maintenance and improvement to public streets and storm water drainage infrastructure within each special district.

The City Council may establish zones or areas of benefit within the special district. The benefit assessment is levied upon each parcel within the boundaries of each zone and the assessment levied upon each parcel shall be based solely on the benefit received from the respective zone (and not on assessed value).

TheCity Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new or each annual assessment, the City Council must conduct a public hearing and review the Engineer’s Report which specifies the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. The report must contain all of the following information:

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
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(a) A description of the service proposed to be financed through the revenue derived from the assessment.
(b) A description of each lot or parcel of property proposed to be subject to the benefit assessment. The assessor’s parcel number shall be a sufficient description of the parcel. The area proposed to be subject to the benefit assessment may be less than the entire area of the local agency.
(c) The amount of the proposed assessment for each parcel. In the case of an assessment to be collected in installments pursuant to paragraph (2) of subdivision (a) of Government Code section 54711, the report shall set forth the number of annual installments and the fiscal years during which they are to be collected, and fix the maximum amount of each annual installment.
(d) The basis and schedule of the assessment.

At the public hearing, the City Council shall hear and consider all protests. At the conclusion of the hearing, the City Council may adopt, revise, change, reduce, or modify the proposed assessment. The City Council shall make a determination upon the assessment as described in the report or as determined at the hearing, and shall, by ordinance or resolution, determine the proposed assessment. The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments.

PROJECTS FOR 2023-24

1. “Contract Services” for maintenance of streets, sidewalks, pavement, striping, signage, drainage basin and structures in the amount of $2,034, which represents SSMD #3‘s share of these contract services. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to contribute to maintenance inspection and design services and costs to update the special district assessment rolls. Also included is a contingency for “TBD” project efforts. If unspent, the remainder of these funds roll over and become part of the Beginning Reserve Fund Balance for next FY. This amount is $8,400.

RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.

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BUDGET AND FINANCIAL IMPACT:

The estimated total levy from District Assessments is increasing by the CIP Index of 5.3% and is expected to be $86,855, the cost for services for fiscal year 2023-24 is estimated at $23,261, with a Reserve “set aside” of $63,592. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $3182 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2023-24 budget can be seen below.

Future parcels that may be annexed into the District may receive only storm drain maintenance related benefits and/or street maintenance related benefits. It is anticipated that future annexation parcels will comprise new zones within the District. The benefit assessment is levied upon each parcel within the boundaries of each zone and the assessment levied upon each parcel shall be based solely on the benefit received from the respective zone. 126
REVIEWED AND RECOMMENDED:

The proposed 2023-24 budget will provide the same level of service provided in 2022-23. The City Engineer and Director of Administrative Services recommend approval.

POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2023-83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD, APPROVING THE ENGINEER’S REPORT REGARDING THE

PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD STREET AND DRAINAGE DISTRICT NO. 3 FOR FISCAL YEAR 2023/2024.

RESOLUTION NO. 2023-84, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD, ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2023/2024.
127

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-83

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE ENGINEER'S REPORT REGARDING

THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR

THE CITY OF GREENFIELD STREET AND DRAINAGE
MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City'') pursuant to provisions of The Benefit Assessment Act of 1982 did by previous Resolution order the Engineer, MNS Engineers, to prepare and file an Engineer's Report with the proposed levy and collection of assessments related thereto for the fiscal year commencing July 1, 2023, and ending June 30, 2024; and,
WHEREAS, Said Engineer's Report was filed with the City Clerk of the City and upon review of the Report the City Council did by Resolution declared its intention to levy and collect assessments within the District for fiscal year 2023/2024 and fixed June 13, 2023, as the public hearing date, to accept public comment and testimony regarding the District and proposed assessments; and
WHEREAS, The City Council hereby finds that the levy has been allocated in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report, and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:

1. The above recitals are true and correct.

2. The Engineer's Report as previously presented or as modified by direction of the City Council consists of the following:
a) A description of the District and improvements and a diagram of the District Boundaries. b) The annual budget (Costs and expenses of services, operations and maintenance). c) A description of the method of apportionment resulting in an assessment rate per levy unit within said District for fiscal year commencing July 1, 2023 and ending June 30, 2024.
d) Assessment Roll identifying the special benefit assessment proposed for each assessed parcel within the District.
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(e) The Report as presented or as modified by City Council action is hereby approved.

Said Report as presented or as modified is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. (f) The City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation and final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
129

CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-84

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD ORDERING THE LEVY AND COLLECTION O F

ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET
AND DRAINAGE MAINTENANCE DISTRICT NO. 3 FOR FISCAL
YEAR 2023/2024
WHEREAS, The City Council of the City of Greenfield (hereinafter referred to as the "City Council") did by previous Resolution, pursuant to the provisions of The Benefit Assessment Act of 1982 (hereinafter referred to as the "Act"), initiate proceedings and declare its intention to levy special benefit assessments against parcels of land within the city of Greenfield Street and Drainage Maintenance District No. 3 (hereinafter referred to as the "District") for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of street and drainage maintenance, services and improvements within the District; and
WHEREAS, the designated Assessment Engineer has prepared and filed with the City Clerk of the City of Greenfield and the City Clerk has presented to the City Council the Engineer's Annual Levy Report (hereinafter referred to as the “Report") in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024, to pay the costs and expenses of street and drainage maintenance, services and improvements within the District;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby resolves, orders and determines that:
(g) The above recitals are true and correct.
(h) Following notice duly given, the City Council has held a full and fair Public Hearing regarding its Resolution approving or amending the Report prepared in connection herewith; the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons. (i) Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
• The land within the District will receive special benefit by the operation, maintenance, services and improvements of streets, roads, highways and drainage facilities within the boundaries of the District. 130
• The District includes all of the land receiving such benefit. • The net amount to be assessed upon the lands within the District has been apportioned by a formula and method, which fairly distributes the net amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2023, and ending June 30, 2024.
• The proposed special benefit assessment calculated and apportioned for fiscal year 2023/2024 are consistent with the previously adopted Rate and Method approved by the property owners within the District in accordance with the provisions of the California Constitution Article XIIID.

4. The Report and assessment as presented to the City Council and on file with the City Clerk are hereby confirmed as filed.

5. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as the maintenance, operation, administration and servicing of streets, roads, highways, drainage facilities and all appurtenant facilities related thereto or that may be authorized pursuant to the provisions of the Act.

6. The County Auditor of Monterey County shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by theCounty, the net amount ofthe levy shallbe paid to the CityTreasurer.

7. The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the Greenfield Street and Drainage Maintenance District No. 3, and such money shall be expended only for the maintenance, operation and servicing of the landscaping, parks and appurtenant facilities as described in the Report.

8. The adoption of this Resolution constitutes the District levy for the fiscal year commencing July 1, 2023 and ending June 30, 2024.

9. The City Clerk or their designee is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution. 131
PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the 13th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________
Robert White, Mayor
Attest:
____________________________
Ann F. Rathbun, City Clerk
132
1 DATE: June 6, 2023
AGENDA DATE: June 13, 2023
TO: Mayor White, Mayor Pro-tem, Untalon, and all City Council Members
PREPARED BY: Jim Langborg, Fire Chief

TITLE: Resolution to Order the Fire Chief to Abate Hazardous Conditions on Nuisance Properties

BACKGROUND AND ANALYSIS
In accordance with Greenfield Ordinance 8.16 (Removal of Vegetative Growth and/or Refuse), the City Council must order the Fire Chief by resolution to abate hazards located on nuisance properties. This allows the Fire Chief and/or his designee to legally enter a property and take all action needed to ensure it is free of hazardous vegetation and refuse. To ensure staff has followed Ordinance 8.16 and made a good faith effort to work with property owners, the following attempts to communicate were taken:
• In March of 2020, the City Council adopted revisions to Ordinance 8.16 which addressed public safety hazards caused by the accumulation of hazardous vegetation and refuse.

The City followed all required public notification mandates. • On March 9th and 10th, 2023, GFD sent a flyer in English and Spanish as a courtesy to property owners contacted last year reminding them to abate their property of hazardous vegetation and refuse abate by May 1, 2023. • (See Exhibit-A).
• The April 2023, water bill included a flyer in English and Spanish reminding local residents to abate their property of hazardous vegetation and refuse abate by May 1, 2023. (See Exhibit-A). The informational flyer directed people to the City’s website where they could find more specific information about weed and refuse abatement requirements and why it’s important to the community (See Exhibit-B). • On April 6, 2023, and April 25, 2023, GFD posted information in English and Spanish on their Facebook page notifying property owners that fire season was City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
133
2 coming, and all properties were required to be abated by May 1, 2022 (See Exhibit-C).
• The week of April 17, 2023, the GFD began conducting property inspections. • May 1, 2023, the first set of warning letters were mailed. To date, 56 warning letters have been mailed advising property owners their property is out of compliance (See Exhibit-D). At the writing of this report, 15 property owners remain out of compliance (see Exhibit-F).
• On May 10, 2023, a second courtesy letter was mailed to all property owners whose property remained out of compliance advising them that the City Council would determine if their property was a public nuisance at the May 23, 2023, City Council Meeting. (See Exhibit-E). This letter also encouraged the property owner to abate all problems on their property before May 23rd, to prevent the City taking action against them.
• On May 23, 2023, the Greenfield City Council adopted a resolution declaring all out of compliance properties as a Public Nuisance. This was the first step in accordance with Ordinance 8.16 to enable the City to abate the hazards on nuisance properties. • On May 24, 2023, properties that remained out of compliance were tagged with an order to abate notice and mailed a USPS certified letter containing an order to abate. Property owners were also advised that they would have the opportunity to contest any further action by attending the June 13, 2023, City Council Meeting. At the writing of this staff report seven properties remain out of compliance.

FINANCIAL AND BUDGET IMPACT
If all properties require abatement by the City, it could cost over $20,000. All expenses associated with abatement will be passed onto the property owner. Staff is committed to ensuring the City is cost neutral and that no expenses are subsidized by taxpayers. As in past years the City will notify the County Assessor to apply past due expense from property owners who did not reimburse the City for abatement services.

RECOMMENDATION
It is the recommendation that the City Council adopts the attached resolution, ordering the Fire Chief to abate the hazards on the properties listed Exhibit-A.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-83, A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF GREENFIELD ORDERING THE FIRE CHIEF TO ABATE HAZARDOUS CONDITIONS LOCATED ON PROPERTIES IDENTIFIED IN EXHIBIT- A. 134
3 EXHIBIT- A
This exhibit contains specific information about the properties the Council will be making a determination as to whether or not they will order the Fire Chief to abate the hazardous conditions located on the respective property. 135
4 Property Address or Location: Third property in East of Walnut & 3rd.

APN: 109-082-001-000
Registered Property Owner: Guadalupe Lopez
Supporting Photographs
136
5 Property Address or Location: 228 9th St.

APN: 024-033-021-000
Registered Property Owner: Zales 9004 LLC
Supporting Photographs
137
6 Property Address or Location: 918 Maple Ave.

APN: 024-111-008-000
Registered Property Owner: Maurillo Serrano

Supporting Photographs
138
7 Property Address or Location: Located on the northern side of Elm Avenue between Cerrato’s Court and Don Vincente Drive.

APN: 109-212-005-000
Registered Property Owner: Norma Palameres and Luciano Del Toro Vargas .

Supporting Photographs
139
8 140
9 141
10 Property Address or Location: Located on the northeast corner of El Camino Real and Cypress Avenue.

APN: 109-141-004-000
Registered Property Owner: Poppy RE LLC
Supporting Photographs
142
11 143
12 Property Address or Location: Located on the northeast corner of Pine Avenue and El Camino Real.

APN: 109-144-007-000
Registered Property Owner: Greenfield Property Owner LLC Supporting Photographs
144
13 145
14 Property Address or Location: Located just west of 12 Walker Lane.

APN: 024-391-094-000
Registered Property Owner: Clara Briones
Supporting Photographs
146
15 EXHIBIT- B
This exhibit shows examples of communications sent to the property owner after abatement services have been provided.
147
16 To: Jane Doe
CC: Paul Wood, City Manager
From: Jim Langborg, Fire Chief
RE: Emergency Weed Abatement Invoice
Date: August 3, 2021
Attached is an invoice for emergency weed and/or refuse abatement services performed on your property. During the July 13, 2021, Greenfield City Council Meeting a resolution was signed (Resolution 2021-56) ordering the Fire Chief and/or his designee to take emergency action and abate nuisance properties with an accumulation of hazardous weeds, rubbish, and refuse. Your property was included among the properties identified as a nuisance and a threat to the health and safety of the citizens and visitors of the City of Greenfield. Resolution 2021-56, and all subsequent action are in accordance with the City of Greenfield Ordinance 8.16.

To avoid the City taking this action, the following steps were taken to contact you and notify you about the hazards on your property and your legal responsibilities as a property owner in the City of Greenfield. My intent was to inform you about the hazards so that you could mitigate the problem(s) without any intervention on behalf of the City. • On March 1, 2021, Greenfield Fire Department (GFD) mailed you a courtesy letter because you had been contacted in 2020, regarding hazardous vegetation and refuse on your property. The intent of this letter was to remind you that fire season was approaching, and it was time to abate any hazards on your property.

The courtesy letter contained a copy of frequently asked questions regarding weed and refuse abatement and a copy of the GFD Cutting Standards. All correspondence was written in English and Spanish.
• The March water bill you received from the City of Greenfield (if applicable) included a flyer advising property owners to have their property abated of hazardous vegetation and refuse by May 1, 2021. This flyer was also written in English and Spanish.

Greenfield City Fire Memorandum 380 Oak Avenue, Greenfield, CA 93927  831.674.5484 |  831.674.3149
148
17 • On April 13, 2021, GFD posted videos in English and Spanish on our Facebook page notifying property owners that fire season was coming, and all properties were required to be abated of hazardous vegetation and refuse by May 1, 2021. • On May 1, 2020, the Greenfield Fire Department (GFD) announced on Social Media and through a press release given to local media, that Fire Season had been declared in Monterey County. The media release also included a reminder to property owners that all property in the City of Greenfield was required to be abated of hazardous vegetation and refuse in preparation of fire season. • On May 3, 2021, you were sent a letter advising you that property in your name was out of compliance with City of Greenfield Ordinance 8.16 and was required to be abated at your earliest convenience. This letter included pictures showing the hazards on your property.
• On May 27, 2021, a second courtesy letter was mailed to you advising that your property remained out of compliance and that the City Council would determine if your property was a public nuisance at the June 8, 2021, City Council Meeting.

You were also advised that abating the hazards on your property would end the requirement for the City to take any additional action. • On June 8, 2021, the Greenfield City Council adopted Resolution 2021-45, which declared that your property was out of compliance with Ordinance 8.16 and was a public nuisance. It was noted that neither you nor any representative spoke on your behalf during the public comment portion of this agenda item at the city council meeting.
• On June 10, 2021, your property was tagged with an order to abate notice and you were mailed a USPS certified letter containing an order to abate. On both the tag and order mailed to you, you were advised to immediately abate the hazards on your property. Additionally, the tag and order advised you that if you failed to abate the hazards on your property a Public Hearing would take place on July 13, 2021, at 6:00 pm where the City Council would consider any objections you have before they ordered the Fire Chief and/or his designee to enter your property to begin mitigation.
• On June 21, 2021, GFD received a signed notification from the USPS that you or a representative had received the certified letter containing the Order to Abate. • On July 13, 2021, a Public Hearing was held during the scheduled City Council Meeting to determine if Resolution 2021-56 would be signed and order the Fire Chief and/or his designee to enter your property and abate the hazards. It was noted that neither you nor any representative spoke on your behalf during the Public Hearing. Resolution 2021-56 was approved unanimously and signed. 149
18 • On July 30, 2021 a local contractor and I entered your property to photograph the current condition of the property and to begin hazard abatement. Your property was then abated of the hazards by the contractor. To access your property, I was required to cut a pad lock. The pad lock was replaced to ensure the security of your property. A key for the replacement pad lock can be obtained by calling the number listed above.

It is highly recommended that you pay for the services provided to you by the date identified on the invoice. Failure to pay the invoice will lead to the City contacting the Monterey County Assessor to begin the process of putting a lien on your property. It is the intent of the City that all expenses associated with the abatement of hazards on private property shall be at the property owner’s expense and shall not be subsidized by taxpayers. If you have any questions, please call me at the number listed above. 150
19 City of Greenfield PO Box 127 / 599 El Camino Real
Greenfield, CA 93927
 831-674-5591  831-674-3149
www.ci.greenfield.ca.us

INVOICE EXAMPLE
Property Owner Name: Jane Doe Address of Property: 123 Main Street

APN: 000-000-010-000 Date(s) of Abatement: 07/15/2022
General Labor $43.00/per hour/per employee
Number of Employees: 3
Total Number of Hours: 36
Equipment, Materials, and Service Fees (includes operator fee) Backhoe or Tractor $150.00/hour (plus damage to tires if applicable) Dump Truck $150.00/hour (plus disposal fee if applicable) Weed Eater $75.00 (plus equipment damage if applicable) Total Number of Hours: 4 hours tractor, 12 hours weed eater Administrative Fee (costs associated with property inspections, notifications, postage, and staff time spent on other administrative and logistical tasks) Administrative Fee: $300.00
Total Cost of Abatement:$3,348.00
Date Payment is Due:09/01/2022
Please make payment to:

City of Greenfield Fire Department
PO Box 127
Greenfield, CA 93927
151
RESOLUTION NO. 2023-83

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

DECLARING THAT A NUISANCE EXISTS IN CONNECTION WITH THE

EXISTENCE OF WEEDS, HAZARDOUS VEGETATIVE GROWTH, AND REFUSE

ON CERTAIN PROPERTIES WITHIN THE CITY OF GREENFIELD AND

AUTHORIZING THE CITY CLERK TO MAIL WRITTEN NOTICES
WHEREAS, the City Council, by virtue of Government Code Sections 39560 et seq. and Chapter 8.16 of the Greenfield Municipal Code, is authorized to declare by Resolution as public nuisances and abate all vegetative growth, refuse, or hazards as described in Greenfield Municipal Code Section 8.16.010, growing or remaining on any real property in the City or on portions of streets adjoining such real property to the centerline of such streets; WHEREAS, under the provisions Government Code Section 39562, the Resolution must refer to the street locations by its common name and describe the property upon which or in front of which the nuisance exists by giving its parcel number and address, according to the Official or City assessment map;
WHEREAS, the hereinafter described real property in the City of Greenfield is covered by vegetative growth, refuse, or hazards as described in Greenfield Municipal Code Section

8.16.010, and said vegetative growth, refuse, or hazards constitute a public nuisance and are a hazard to the health, safety, and well-being on the citizens of the City of Greenfield; and WHEREAS, the particular description of the parcels on which said nuisances exist are set forth in Exhibit A of this Resolution.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Greenfield, hereby finds, determines and orders as follows:

1. The Recitals set forth above are true and correct.

2. That a public nuisance is hereby deemed to exist and needs to be abated as a result of vegetative growth, refuse, or hazards as described in Greenfield Municipal Code Section

8.16.010, growing or remaining on parcels of land described in Attachment A of this Resolution, which is hereby incorporated as if set forth in full herein.

3. The vegetative growth, refuse, or hazards as described in Greenfield Municipal Code Section 8.16.010 herein declared to be a public nuisance are further declared to be seasonal and recurring public nuisances.

4. The owners of said real property who have objections to the proposed abatement of nuisances by the City of Greenfield in the manner prescribed by the Government Code and the Greenfield Municipal Code are hereby notified to attend the meeting of the City Council to be held at 6:00 p.m. on July 12, 2022, at which time a hearing will be held, and their objections will be heard and given due consideration. 152

5. Notices of the hearing shall be mailed to all persons owning property described in this Resolution in the manner provided by Government Code Section 39567.1, or the notice of the hearing shall be posted as provided in Government Code Section 39567.

Passed and adopted at a Regular Meeting of the City Council of the City of Greenfield held on June 13, 2023, by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOE, Councilmembers:

ABSTAIN, Councilmembers:

ABSENT, Councilmembers:
____________________________________
Robert White, Mayor
ATTEST:
_________________________________
Ann Rathbun, City Clerk
153
Resolution 2023-83

ATTACHMENT- A
This attachment contains specific information about the properties the Council will be deciding as to whether or not they should be deemed a public nuisance. This list is current as of the writing of the Staff Report and proposed resolution. Staff will likely present the Council with an updated list the evening of the June 13, 2023, that reflects an updated list of non-compliant properties.
154
Properties Not in Compliance with Ordinance 8.16:
109-082-001-000
024-112-017-000
109-091-022-000
024-033-021-000
024-043-026-000
109-151-020-000
024-111-025-000
024-141-007-000
024-111-008-000
109-212-005-000
024-391-091-000
109-141-004-000
109-144-007-000
109-221-027-000
024-391-094-000
155
MEMORANDUM: June 9, 2023
AGENDA DATE: June 13, 2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A PRESENTATION FOR DISCUSSION RELATING

TO APPROPRIATIONS FOR THE GENERAL FUND,

ENTERPRISE FUNDS, CAPITAL PROJECTS AND
PERSONNEL FOR FISCAL YEAR 2023-24

BUDGET DOCUMENT
The budget document for your review consists of all city departments and funds (General Fund, all Special Revenue funds, Internal Service funds, Capital Projects Fund, Debt Service funds, and Enterprise funds (Water and Wastewater).

SUMMARY
Last Thursday, the City Council, city staff and the public reviewed and discussed many aspects of this proposed budget, most specifically the General Fund, Capital Projects (CIP) Fund and the possible addition of staff positions. At that time, City Council directed staff to move forward with presenting to them a balanced budget along with listings of proposed new personnel and prioritized capital projects.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
156
The budget is broken down into a number of sections:
• The General Fund
• Special Revenue Funds
• Internal Service Funds
• Capital Project Funds
• Debt Service Funds, and
• Enterprise Funds
All these sub-groups are included in the budget document, but our presentation focus is almost exclusively on (1) the General Fund (along with its largest expense, Personnel), (2) Capital Projects, and (3) Enterprise Funds.

The General Fund consists of four (5) individual funds (Fund 100, Fund 102, Fund 105, Fund 106 and Fund 220). The General Fund revenue summary for both fiscal years follow:

Fund 100 is the classic “general fund.” Its function is to keep track of the general operation of the City. It is required that all revenues and expenditures that are not specifically designated to be posted elsewhere, be posted here.

Fund 102, the Fire Fund, is a part of the General Fund, because in general, the Fire Department’s general expenditures are a part of the general government. The City of Greenfield has decided, when the Greenfield Fire District was absorbed by the City, that we would keep the accounting separate for a period of time to better track how much more money the new Fire Department was absorbing than when it was a separate fire district.

Fund 105 was a new fund starting in FY21-22. With the addition of our new Grant Coordinator, we are segregating our spending related to Community Engagement. In the last budget cycle, the Community Outreach fund has upwards of $2M in grants to distribute in the wake of COVID-19.

For this year, we are currently working on distributing rental deposit grants as well as putting together a homelessness relief program. The spending in this fund will necessarily increase as the City secures additional grants that it can spend directly on community outreach.

Fund 106 is new since the last budget. It is where we are keeping the ARPA monies until we spend them. As you may recall, the City received in excess of $4.1M from the federal government in the wake of the COVID-19 outbreak. These funds can be used to fund recovery from the outbreak as well as infrastructure repairs and maintenance. The City of Greenfield has chosen to allocate $2.5M to the repair/rebuilding of our wastewater treatment plant as well as contracting with a consultant to help us with rebuilding our downtown (El Camino Real) area. The rest of the funding must be allocated by December 31, 2023 and spent by December 31, 2024.

Fund 220, the Measures V & W Fund, was established to keep track of the additional sales and use tax that the residents of Greenfield voted upon themselves in order to fund additional (1) public safety, (2) code enforcement, and (3) recreation services. Over the past 7-8 years of its existence, we have been increasing spending in all three areas in order to fulfill the community's wishes. This year, we anticipate that we will spend in excess of $1M over that which the tax brings in. This is not a bad thing. It means that we have finally provided the level of service (actually, this year, 157
more service) than has been funded. We have surpluses from prior years in this fund to pay for shortfall. It is anticipated that this fund will be rolled into Fund 100 in the near future.

The General Fund revenues are summarized below:

Total General Fund Revenues Actual 20-21 Actual 21-22 Proj 22-23 Budget 23-24 Tax Revenue
(3,584,945)

(3,662,126)

(3,724,931)

(4,011,840)
Other Taxes
(6,117,613)

(7,827,862)

(8,042,749)

(9,063,177)
Franchise Fees
(164,266)

(190,831)

(191,368)

(160,000)
Fees & Permits
(3,333,992)

(3,880,856)

(3,196,350)

(4,418,426)
Revenue from Other Agencies
(2,319,622)

(3,055,269)

(477,186)

(229,160)
Fines & Forfeitures
(45,213)

(55,897)

(26,000)

(23,000)
Charges for Services
(490,008)

(1,299,637)

(1,491,524)

(1,448,355)
Recreation Use Fees
(41,725)

(68,909)

(68,390)

(77,800)
Use of Money & Property
(48,598)

(128,071)

(92,600)

(95,600)
Other Revenues
(391,016)

(89,084)

(93,700)

(249,700)

(16,536,997)

(20,258,541)

(17,404,798)

(19,777,058)
Total General Fund Transfers-In

-

-

(1,000,000)

(2,434,025)
Below is a breakdown by department of how the General Funds (combination of 100, 102, 105 and 220) are planning to be utilized.

Actual
20-21
Actual
21-22
Projected
22-23
Budgeted
23-24
City Council 155,754 101,617 88,844 101,104
Community Engagement 178,470 948,741 76,183 520,392
City Manager 420,895 401,534 432,299 471,215
Facilities 252,064 208,422 270,576 350,150
City Attorney 324,011 396,787 335,000 360,438
City Clerk 187,145 179,151 212,392 238,936
Finance 180,148 251,928 278,371 458,370
Utility Billing 2,289,062 2,403,440 2,510,311 2,217,280 Police 5,409,332 5,544,950 5,495,482 7,245,467
Fire 2,100,591 2,138,673 2,338,672 3,327,283
Community Development 1,661,440 1,469,999 1,131,815 1,919,209 Public Works 725,201 948,915 1,080,901 1,944,574
Recreation 353,766 424,555 573,516 825,614
General 1,382,121 1,304,843 1,320,745 1,450,591
Total General Fund 15,620,000 16,723,555 16,145,107 21,430,622 158
Capital Projects
Capital projects were listed and discussed by staff at last week’s workshop. The proposed CIP program for the next year is summarized below. It items in green have already been included in the budget and the budget is balanced, the items with white backgrounds have not. The items in purple are projects related to our water and wastewater systems. As we move forward, we will nail down the prices on each item and prioritize their implementation.

Description Department
Carryover
from Prior
Year FY23-24
North & South Entrance Signage Econ Dev $ 194,900
City Park Lighting Parks/Rec $ 32,500
Walnut Avenue Pedestrian Plan & Partial
Overlay Streets 570,000
3 Year Street Rehabilitation Program Streets 959,571
12th Street btwn Oak and Elm rehab Streets 1,402,000
Traffic Master Plan Streets 8,000
Streets Maintenance Districts (SMD)
Pavement Rehabilitation Streets 300,000
Ball Field Improvements at Patriot Park Recreation 116,450 Surveillance Camera additions and
modifications Police 95,000
Total included in current budget 921,850 2,756,571
New Community Center Recreation 2,741,000
Update General Plan Housing Element Comm Dev
Greenfield Art Center Rehabilitation Parks/Rec
Fire Dept Emergency Generator Fire 120,000
Fire Dept Security Fencing Fire 65,000
Dog Park at Patriot Park Recreation 45,000
Civic Center back-up A/C units (server room) IT
Corp Yard Doors/Shop Light install PW
Water Utility Projects Water
Sewer Lift Station Repairs Wastewater
New WWTP Design Wastewater 4,445,860
New WWTP Design Environmental Wastewater 113,129
Wastewater Spray Fields Environmental Wastewater 112,812 Interim Sewer Plant Improvements Wastewater 168,294
Citywide CCTV of sewer lines Wastewater 229,500
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Personnel
A proposed personnel addition listing was reviewed by the City Council at last week’s workshop.

The personnel addition program for the next year (FY23-24) is summarized below. The salaries and benefits have already been included in budget.

Position Impact on GF
Community Engagement Assistant $ 56,270
Recreation Office Clerk $62,259
FT Educator (not City-funded) $107,613
FT Assistant Engineer $100,182
FT Public Works Admin Assistant $72,289
FT Maintenance Worker I $71,149
School Resource Officer (#2) (1/2 paid by school
district) $91,113
Traffic Officer $91,113
Total Impact on General Fund $ 544,375
Enterprise Funds
The Enterprise Funds consist of our water and wastewater utilities. Both of these funds act like businesses. They always fund their own way, including capital projects.

Both Water and Wastewater utilities have significant maintenance work that needs to be completed over the next few years. The wastewater treatment plant will be entirely replaced within the next 4 years or so. This is a significant investment, which is already underway.

You have seen above that the planning and construction of projects at the water and wastewater plants are very expensive. It is important to note that each fund is responsible for their own capital projects. There are many projects that need to be carried out over the next 2-3 years, and I think it would be a good idea to attack these projects individually as the year rolls on, instead of trying to guess at timeline and budget right now.

Conclusion
The point for this item is to inform Council that we have a balanced budget, there is actually a surplus that we can fund additional items if you so choose. I am sure that as we approach Tuesday’s presentation, more potential funding opportunities will arise. We can discuss them on Tuesday, the public will have an opportunity to review, and we can add/subtract any thing that pleases you.
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I would like to suggest that we have a workshop next Thursday, June 15, to run everything by the public another time. I do not think it is as important that the Council formally sit. We just want to give the public another opportunity to comment on what we have.

RECOMMENDED CITY COUNCIL ACTION
No action is required on this item. It is for discussion only. 161
AGENDA DATE: June 9, 2023
MEETING DATE: June 13, 2023
TO: Mayor and Councilmembers
PREPARED BY: City Attorney’s Office
TITLE: FILLING CITY COUNCIL SEAT AFTER COUNCILMEMBER

RESIGNATION
RECOMMENDATION:

That the City Council determine a process to fill the District 1 Councilmember seat until November 2024 and direct Staff to proceed accordingly. Staff further recommends that Council fill the Councilmember seat by appointment.

BACKGROUND:

On May 23, 2023, Councilmember Untalon notified the City Clerk that she will resign her District 1 City Council seat upon appointment of her successor.

Government Code section 36512(b) addresses vacancies of elected officers. Pursuant to section 36512, a vacancy must be filled by the City Council, and can be done in the following ways: (1) appointment by the City Council within sixty (60) days of the commencement of the vacancy; or (2) calling a special election within sixty (60) days of the vacancy to fill the vacancy.

DISCUSSION:

Term of Successor
If the vacancy occurs in the first half of a term of office and there are at least one hundred and thirty (130) days left until the next general municipal election, an appointee will hold office until the next general municipal election and thereafter until the person elected to fill the vacancy has been qualified. If the vacancy occurs in the first half of a term of office and there are less than one hundred and thirty days left until the next general municipal election, or if the vacancy City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
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2 occurs in the second half of a term of office, an appointee will hold office for the unexpired term of the former incumbent. (Gov. Code, § 36512(b)(2).) 1
Councilmember Untalon’s term is from November 2022 through November 2026. The next general municipal election will be held in November 2024. This means that Councilmember Untalon is resigning during the first half of her term of office and that it is more than one hundred and thirty (130) days until the next general municipal election. As such, if Councilmember Untalon’s successor is appointed as opposed to elected, her successor will hold office until the next general municipal election, in November 2024.

Successor Must Reside in District 1
Any person appointed or elected to fill the vacancy would hold the office of the Councilmember whose seat is vacated. This means that the boundaries in effect at the time the member was elected apply for the purpose of filing the vacancy. The California Attorney General has opined, on two previous occasions, that a person appointed to the unexpired term of a city councilmember must satisfy the same residency requirements as the member who created the vacancy (97 Ops.Cal.Atty.Gen. 12 (2014); 104 Ops.Cal.Atty.Gen. 80 (2021).) More specifically, the Attorney General said that if an appointed member holds office “for the unexpired term of the former incumbent,” then it makes sense to use the former boundaries for the same unexpired term. (97 Ops.Cal.Atty.Gen., (2014), pg. 16.) Council member Untalon holds the District 1 Council seat so her predecessor, whether elected or appointed, must also reside in District 1.

Filling a Councilmember Seat
Under section 36512(b), within sixty (60) days following “commencement of the vacancy”, the City Council must decide either to fill the vacancy by appointment, or to call a special election to fill the vacancy. Councilmember Untalon will remain in office until her successor is appointed so the vacancy will not commence until her seat has been filled. For this reason, the City Council is not in this case, subject to the sixty (60) day deadline. The City Council has two options to fulfill the vacancy, which are described below.

Option 1: Appoint a successor for the remainder of the term The first option is to fill the vacancy by appointment. There is no legal requirement that the Council use any particular method of appointment. For example, the Council does not have an obligation to appoint an individual who ran in the last election. That being said, Council can use this as criteria for the appointment if Council desires. 1 Government Code section 36512(c) also authorizes the City Council to enact an ordinance that does any of the following: (1) requires a special election whenever there is a vacancy on the City Council; (2) requires a special election when a petition bearing a specified number of signatures is filed with the City; and/or (3) provides for the appointment to fill a vacancy pending the special election. The City currently does not have such an ordinance in place. If so directed, staff could prepare such an ordinance for the City Council’s consideration. However, due to timing constraints in the drafting and passing of such an ordinance, this option may be impractical and result in significant delays to filling the vacancy.
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3 One common approach to fill a vacancy by appointment is for the Council to notice the vacancy and invite applications. Another approach is for Councilmembers to nominate individuals for consideration and ask that such nominees submit a letter of interest. Council may also interview applicants and/or nominees, or simply discuss the candidates based on applications or letters of interest submitted, or other information known about the candidates. All interviews, discussions, and the final appointment with respect to the new Councilmember must be made in public.

Appointment of a vacancy is not a permitted closed session discussion or decision.

Option 2: Call a special election to elect a successor for the remainder of the term The second option is to call a special election. If the Council votes to call a special election, the election will be held “on the next regularly established election date not less than one hundred fourteen (114) days from the call of the special election.” Staff has been informed by the County Elections Office that the next regularly scheduled election will be held in November 2023. The Elections Office also informed Staff that the cost of the special election would be at least $17,484 and may be as high as $29,140. In addition to the cost of the special election in November 2023, the individual elected would only serve for the remainder of Councilmember Untalon’s term (2022-2026), and the regularly scheduled election for the Councilmember seat would be held in November 2026 as scheduled.

REASON FOR RECOMMENDATION:

Councilmember Untalon will resign her position upon appointment of her successor. The City Council can fill the position immediately by appointment. If a special election is called, Councilmember Untalon will remain in her seat until the special election date or Councilmember Untalon may choose to resign effective on some sooner date. Filling the vacancy by appointment will also have minimal, if any, fiscal impact. Filling the vacancy by special election would also cost the City at least $17,484 and possibly as much as $29,140. 164