Agenda — Greenfield City Council, June 27, 2023

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
June 27, 2023
6:00 P.M.

Mayor Robert White
Mayor Pro-tem Angela Untalon
Councilmembers
Yanely Martinez
Rachel Ortiz
Ariana Rodriguez
The Greenfield City Council meeting on June 27, 2023 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. Councilmember Rodriguez will be attending the meeting at 62675 Golden Street, Joshua Tree, CA 92252. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. INVOCATION BY PASTOR INES VERLUGO
D. PLEDGE OF ALLEGIANCE
City Council Agenda
June 27, 2023

Page 2 ends

E. AGENDA REVIEW
F. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on June 26, 2023. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.

G. COMMENTS FROM CITY COUNCIL
H. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
H-1. APPROVE Warrants #318542 through #318663 and Bank Drafts #5481 through #5506 in the amount of $1,002,937.79 – Page 1
H-2. APPROVE Minutes of the June 13, 2023 City Council Meeting – Page 25 H-3. RECEIVE AND FILE – Monthly Reports – Finance – Page 32 H-4. ADOPTION of Resolution #2023-86, A Resolution of the City Council of the City of Greenfield Awarding a Contract Not to Exceed $245,000 to Capital Rivers, Inc., a California Corporation, Doing Business as Capital Rivers Connect to Provide Economic Development Consultant Services for the City and Authorizing the City Manager to Negotiate and Execute this Contract – Page 33
City Council Agenda
June 27, 2023

Page 3 ends

H-5. ADOPTION of Resolution #2023-87, A Resolution of the City Council of the City of Greenfield Approving an Extension to the Agreement with Fluid Resource Management (FRM) to Manage the Greenfield Public Water System for a Period not to Exceed Three (3) Months with a Sunset Date of September 30, 2023 – Page 194 H-6. DENY Claim Against the City – Page 197
H-7. ADOPTION of Resolution #2023-88, A Resolution of the City Council of the City of Greenfield Supplementally Appropriating in Fiscal Year 2022-2023 in the Amount of $18,000 from the General Fund to Pay for Personnel Investigation Expenses – Page 199
H-8. ADOPTION of Resolution #2023-89, A Resolution of the City Council of the City of Greenfield Supplementally Appropriating in Fiscal Year 2022-2023 in the Amount of $25,000 from the General Fund to Pay for the Annual Membership Fee for the South Salinas Valley Broadband Authority (SSVBA) – Page 201
I. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS I-1. PRESENTATION – Door to Hope - Page 204
I-2. PRESENTATION – Public Works Department Updates – Downtown Flags, 12th Street Improvement Design
J. PUBLIC HEARINGS
J-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Water and Wastewater Utility Rate Adjustments - Page 218 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-90 J-2. ADOPT A Resolution of the City Council of the City of Greenfield Declaring the Results of Balloting Tabulated in Accordance with Article XIIID of the California Constitution and California Government Code Section 53753, Ordering Improvements and Confirming the Diagrams and Annual Assessment for the Greenfield Lighting and Landscaping Maintenance District No. 3 Zone 4 (Greenfield Commons Annexation to Maintenance District 3) Pursuant to the Landscape and Lighting Act of 1972 for the 2023-2024 Fiscal Year - Page 299 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-91 City Council Agenda
June 27, 2023

Page 4 ends

J-3. ADOPT A Resolution of the City Council of the City of Greenfield Declaring the Results of Balloting Tabulated in Accordance with Article XIIID of the California Constitution and California Government Code Section 53753, Ordering Improvements and Confirming the Diagrams and Annual Assessment for the Greenfield Street and Drainage Maintenance District No. 3 Zone 4 (Greenfield Commons Annexation to Maintenance District 3) Pursuant to the Benefit Assessment Act of 1982 for the 2023-2024 Fiscal Year - Page 309
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-92 J-4. ADOPT A Resolution of the City Council the City of Greenfield Approving the Issuance of the California Municipal Finance Authority Qualified 501)c)(3) Bonds for a Qualified Residential Rental Project in an Aggregate Principal Amount Not to Exceed $80,000,000 for the Purpose of Financing or Refinancing the Acquisition, Construction, Improvement and Equipping of Greenfield Commons I at 41206 Walnut Avenue - Page 318
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2023-93 J-5. ADOPT A Resolution of the City Council of the City of Greenfield Adopting a Mitigated Negative Declaration for and Approving a Vesting Tentative Map, Design Review, and Planning Development to Subdivide an Approximately 4.6-Acre Property at the Northeast Corner of Apple Avenue and 3rd Street (APN: 109-082-013) and Construct 36 Detached Single-Family Residences and a Detention Basin a. Oral Report
b. Open Public Hearing
c. Continue Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Continue Public Hearing
K. CITY COUNCIL BUSINESS
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving Appropriations for the General Fund, Enterprise Funds, Special Revenue Funds, Capital Projects Fund and Debt Service Funds Budgets for the Fiscal Year 2023-2024 - Page 323
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-94
City Council Agenda
June 27, 2023

Page 5 ends

K-2. ADOPT A Resolution of the City Council of the City of Greenfield to Approve a OneYear Rental Contract with Or-Tech, Inc. to Supply an Or-Tec Mark II Sludge Dewatering Belt Press and Associated Materials for the Wastewater Treatment Plant, with Option to Extend - Page 330
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-95
K-3. ADOPT A Resolution of the City Council of the City of Greenfield Awarding a Public Works Construction Contract in the Amount of $198,162.50 to F. Loduca to Construct the City Entry Sign Replacement Project and Authorizing the City Manager to Negotiate and Execute this Contract and Approve a Supplemental Appropriation of $41,802.50 in Accordance with this Resolution - Page 346 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-96
K-4. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Updated City of Greenfield Personnel Rules and Regulations - Page 350 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-97
K-5. ADOPT A Resolution of the City Council of the City of Greenfield to Ratify the Emergency Suspension of Normal Bidding or Purchasing Requirements Related to Abatement of Such Emergency – Wastewater Treatment Plant Eastern Exterior Levee Repair and Mitigation - Page 352
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-98
L. ADJOURN TO CLOSED SESSION
L-1. CLOSED SESSION - Government Code Section 54957.6
Conference with Labor Negotiators
Agency designated representatives: City Manager
Employee Organization: Greenfield Police Officers Association a. Public Comments
M. RECONVENE TO OPEN SESSION
City Council Agenda
June 27, 2023

Page 6 ends

N. BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY

MAYOR AND CITY COUNCIL
a. League of California Cities Monterey Bay Division
b. Transportation Agency for Monterey County
c. Association of Monterey Bay Area Governments
d. Salinas Valley Solid Waste Authority
e. Monterey Salinas Transit
f. Monterey County Mayors’ Association
g. Salinas Valley Mayors/Managers Group
h. Planning Commission
O. CITY ATTORNEY REPORT
P. CITY MANAGER REPORT
Q. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 6/23/2023 10:07:19 AM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 06/09/2023 - 06/22/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
00180 ALL SAFE INTEGRATED SYSTEMS 06/09/2023 Regular 0.00 240.00 318542 04494 ALLSTAR FIRE EQUIPMENT 06/09/2023 Regular 0.00 7,640.49 318543 00130 AT&T 06/09/2023 Regular 0.00 847.09 318544
00153 AT&T 06/09/2023 Regular 0.00 85.60 318545
04750 BOUND TREE MEDICAL, LLC 06/09/2023 Regular 0.00 560.02 318546 01937 BRENT SLAMA CONSULTING 06/09/2023 Regular 0.00 15,697.50 318547 00396 CASEY PRINTING 06/09/2023 Regular 0.00 9,546.71 318548 04407 CINTAS CORPORATION #630 06/09/2023 Regular 0.00 583.70 318549 00752 CITY OF GREENFIELD 06/09/2023 Regular 0.00 14,299.47 318550 04681 CLARK PEST CONTROL 06/09/2023 Regular 0.00 178.00 318553 03907 COMMUNITY INITIATIVES FOR MISSION SCIENCE06/09/2023 Regular 0.00 1.00 318554 03950 CSC of King City 06/09/2023 Regular 0.00 41.73 318555 00348 CSG CONSULTANTS, INC. 06/09/2023 Regular 0.00 1,200.00 318556 00444 DAN'S TIRE & AUTO SERV 06/09/2023 Regular 0.00 2,442.27 318557 04975 ERIK SANTIAGO 06/09/2023 Regular 0.00 364.18 318558 04287 FLUID RESOURCE MANAGEMENT 06/09/2023 Regular 0.00 889.64 318559 05262 FRESNO OXYGEN & WELDING SUPPLY 06/09/2023 Regular 0.00 57.78 318560 00725 GREEN RUBBER-KENNEDY AG 06/09/2023 Regular 0.00 54.61 318561 00721 GREENFIELD TRUE VALUE 06/09/2023 Regular 0.00 294.12 318562 04909 GREENFIELD VILLAGE, LLC 06/09/2023 Regular 0.00 4,350.00 318563 04569 HELPING HAND HEALTH EDUCATION 06/09/2023 Regular 0.00 33.00 318564 04815 HUNTINGTON PUBLIC CAPITAL CORP 06/09/2023 Regular 0.00 263,702.00 318565 04498 JESUS EDUARDO ESPINOSA 06/09/2023 Regular 0.00 542.10 318566 03107 L.N. CURTIS & SONS 06/09/2023 Regular 0.00 249.66 318567 01236 LEAGUE OF CALIFORNIA CITIES 06/09/2023 Regular 0.00 7,538.00 318568 04162 M3 ENVIRONMENTAL CONSULTING LLC 06/09/2023 Regular 0.00 4,690.00 318569 01300 MISSION LINEN SUPPLY 06/09/2023 Regular 0.00 47.91 318570 13015 MNS ENGINEERS, INC. 06/09/2023 Regular 0.00 27,905.00 318571 13004 MONTEREY BAY ANALYTICAL SERVICE 06/09/2023 Regular 0.00 2,474.00 318572 04653 NEW SV MEDIA, INC 06/09/2023 Regular 0.00 156.04 318573 01506 OFFICE DEPOT 06/09/2023 Regular 0.00 194.93 318574 01532 O'REILLY AUTO PARTS 06/09/2023 Regular 0.00 1,776.31 318575 01601 PACIFIC GAS & ELECTRIC 06/09/2023 Regular 0.00 6,833.86 318576 01630 PINNACLE MEDICAL GROUP, INC 06/09/2023 Regular 0.00 150.00 318577 01619 PITNEY BOWES PURCHASE POWER 06/09/2023 Regular 0.00 32.82 318578 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 06/09/2023 Regular 0.00 300.00 318579 04661 QUALITY WATER ENTERPRISES INC 06/09/2023 Regular 0.00 35.00 318580 01705 QUINN COMPANY 06/09/2023 Regular 0.00 5.37 318581 01820 RAIN FOR RENT SALINAS 06/09/2023 Regular 0.00 7,285.04 318582 03940 Regional Government Services 06/09/2023 Regular 0.00 30.00 318583 04338 SHRED-IT USA 06/09/2023 Regular 0.00 134.83 318584 01933 SMITH & ENRIGHT LANDSCAPING 06/09/2023 Regular 0.00 31,160.00 318585 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 06/09/2023 Regular 0.00 18,665.32 318586 05308 STALLARD PANEBIANCO PC 06/09/2023 Regular 0.00 24,819.00 318588 01998 STANDARD INSURANCE COM 06/09/2023 Regular 0.00 2,275.03 318589 09396 SWIFT TECTONICS, INC. 06/09/2023 Regular 0.00 16,950.00 318590 05280 TL ENGINEERING 06/09/2023 Regular 0.00 6,775.00 318591 04937 T-MOBILE 06/09/2023 Regular 0.00 63.12 318592
02037 TRI-CITIES DISPOSAL 06/09/2023 Regular 0.00 125,387.79 318593 00634 TYLER TECHNOLOGIES 06/09/2023 Regular 0.00 75.00 318594 02120 USA BLUEBOOK 06/09/2023 Regular 0.00 130.25 318595 02208 VALLEY SAW & GARDEN EQUIPMENT 06/09/2023 Regular 0.00 263.59 318596 05313 AGILE OCCUPATIONAL MEDICINE, PC 06/16/2023 Regular 0.00 285.00 318597 00180 ALL SAFE INTEGRATED SYSTEMS 06/16/2023 Regular 0.00 385.00 318598 1 Check Report Date Range: 06/09/2023 - 06/22/2023
6/23/2023 10:07:19 AM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 00156 AMERICAN SUPPLY COMPANY 06/16/2023 Regular 0.00 126.58 318599 00153 AT&T 06/16/2023 Regular 0.00 139.10 318600
00396 CASEY PRINTING 06/16/2023 Regular 0.00 1,399.35 318601 00388 CERTIFIED LABORATORIES 06/16/2023 Regular 0.00 407.56 318602 04407 CINTAS CORPORATION #630 06/16/2023 Regular 0.00 1,007.11 318603 04944 CYNTHIA ZAVALA 06/16/2023 Regular 0.00 50.00 318604 03972 DEPARTMENT OF GENERAL SERVICES 06/16/2023 Regular 0.00 88.75 318605 05103 DRIVE CUSTOMS 06/16/2023 Regular 0.00 66,965.64 318606 05008 EAST BAY TIRE CO. 06/16/2023 Regular 0.00 1,643.33 318607 00528 EL CAMINO ELECTRIC 06/16/2023 Regular 0.00 8,215.67 318608 04614 ERNEST GALLARDO 06/16/2023 Regular 0.00 50.00 318609 04753 G&C CONSULTING, INC. 06/16/2023 Regular 0.00 6,000.00 318610 04132 GARDAWORLD 06/16/2023 Regular 0.00 2,157.73 318611 04525 GOLDEN STATE TRUCK & TRAILER REPAIR 06/16/2023 Regular 0.00 1,112.51 318612 00701 GONZALES IRRIGATION SYSTEMS 06/16/2023 Regular 0.00 398.19 318613 00720 GRAINGER 06/16/2023 Regular 0.00 492.17 318614
04582 GRANITE ROCK COMPANY 06/16/2023 Regular 0.00 1,000.15 318615 00725 GREEN RUBBER-KENNEDY AG 06/16/2023 Regular 0.00 1,044.86 318616 05005 GREENFIELD 101, INC. 06/16/2023 Regular 0.00 156.00 318617 00721 GREENFIELD TRUE VALUE 06/16/2023 Regular 0.00 87.71 318618 04881 GUILLERMO H MIXER 06/16/2023 Regular 0.00 825.00 318619 00803 HYDRO TURF, INC. 06/16/2023 Regular 0.00 1,065.39 318620 01028 J.R. INTERPRETING SERVICES 06/16/2023 Regular 0.00 2,211.75 318621 05314 JORGE SOTO 06/16/2023 Regular 0.00 200.00 318622
04888 JOSH SAVINON 06/16/2023 Regular 0.00 450.00 318623 04568 KS STATEBANK 06/16/2023 Regular 0.00 21,627.83 318624 01211 LEXIS NEXIS 06/16/2023 Regular 0.00 165.38 318625 01300 MISSION LINEN SUPPLY 06/16/2023 Regular 0.00 47.91 318626 13015 MNS ENGINEERS, INC. 06/16/2023 Regular 0.00 480.00 318627 04670 NAPA AUTO PARTS 06/16/2023 Regular 0.00 161.30 318628 01424 NATIVIDAD MEDICAL CENTER 06/16/2023 Regular 0.00 31.00 318629 04899 NAZARIO DOMINGUEZ TRUJILLO 06/16/2023 Regular 0.00 3,510.00 318630 04653 NEW SV MEDIA, INC 06/16/2023 Regular 0.00 4,313.70 318631 03896 NICK'S GARAGE 06/16/2023 Regular 0.00 300.46 318632 05258 NV5, INC. 06/16/2023 Regular 0.00 37,371.31 318633 01506 OFFICE DEPOT 06/16/2023 Regular 0.00 125.72 318634 01532 O'REILLY AUTO PARTS 06/16/2023 Regular 0.00 311.82 318635 01601 PACIFIC GAS & ELECTRIC 06/16/2023 Regular 0.00 30,445.60 318636 04299 PURE WATER 06/16/2023 Regular 0.00 233.75 318637
04731 ROBERT URQUIDEZ 06/16/2023 Regular 0.00 50.00 318638 02367 ROBIN WARBEY CONSULTING 06/16/2023 Regular 0.00 2,625.00 318639 01945 SOUTH COUNTY TIRE, LLC 06/16/2023 Regular 0.00 60.00 318640 00386 STATE OF CA DEPT. OF JUSTICE 06/16/2023 Regular 0.00 98.00 318641 00780 STEPHANIE GARCIA 06/16/2023 Regular 0.00 50.00 318642 09396 SWIFT TECTONICS, INC. 06/16/2023 Regular 0.00 16,910.88 318643 05136 TIME WARNER CABLE 06/16/2023 Regular 0.00 199.94 318644 13008 TINA MARTINEZ 06/16/2023 Regular 0.00 50.00 318645 02037 TRI-CITIES DISPOSAL 06/16/2023 Regular 0.00 135.20 318646 03916 UNITED STATES POSTAL SERVICE 06/16/2023 Regular 0.00 294.00 318647 02210 VERIZON WIRELESS 06/16/2023 Regular 0.00 200.05 318648 02372 WALLACE GROUP 06/16/2023 Regular 0.00 2,291.25 318649 03987 U.S. BANK 06/19/2023 Regular 0.00 53,428.49 318650 00749 CITY OF GREENFIELD 06/22/2023 Regular 0.00 151.05 318659 00713 G P O A 06/22/2023 Regular 0.00 1,200.00 318660
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 06/22/2023 Regular 0.00 300.00 318661 04521 Greenfield Professional Firefighters 06/22/2023 Regular 0.00 315.00 318662 01911 SEIU Local 521 06/22/2023 Regular 0.00 573.88 318663 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 390.08 DFT0005481 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 263.41 DFT0005482 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 223.60 DFT0005483 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 1,190.00 DFT0005484 2 Check Report Date Range: 06/09/2023 - 06/22/2023
6/23/2023 10:07:19 AM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 3,220.00 DFT0005485 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 1,643.94 DFT0005486 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 600.00 DFT0005487 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 1,195.00 DFT0005488 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 500.00 DFT0005489 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 1,050.00 DFT0005490 00431 DEPT OF CHILD SUPPORT SERVICES 06/09/2023 Bank Draft 0.00 471.68 DFT0005491 01916 STATE STREET BANK & TRUST CO. 06/09/2023 Bank Draft 0.00 847.50 DFT0005492 00384 STATE OF CALIFORNIA EDD 06/09/2023 Bank Draft 0.00 3,019.78 DFT0005493 03103 Internal Revenue Service 06/09/2023 Bank Draft 0.00 9,756.14 DFT0005494 03103 Internal Revenue Service 06/09/2023 Bank Draft 0.00 41,715.56 DFT0005495 00384 STATE OF CALIFORNIA EDD 06/09/2023 Bank Draft 0.00 13,683.70 DFT0005496 03103 Internal Revenue Service 06/09/2023 Bank Draft 0.00 35,378.16 DFT0005497 00107 AMERICAN FAMILY LIFE 06/09/2023 Bank Draft 0.00 1,610.22 DFT0005498 00384 STATE OF CALIFORNIA EDD 06/15/2023 Bank Draft 0.00 5.67 DFT0005504 03103 Internal Revenue Service 06/15/2023 Bank Draft 0.00 18.28 DFT0005505 03103 Internal Revenue Service 06/15/2023 Bank Draft 0.00 78.12 DFT0005506 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
111
0 0
21 0

0.00 0.00

0.00 132 0.00
Payment
886,076.95

0.00 0.00
116,860.84

0.00 1,002,937.79
Payable
Count
208
0 0
21 0
229
3 Check Report Date Range: 06/09/2023 - 06/22/2023
6/23/2023 10:07:19 AM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
111
0 0
21 0

0.00 0.00

0.00 132 0.00
886,076.95

0.00 0.00
116,860.84

0.00 1,002,937.79
208
0 0
21 0
229
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 6/2023 1,002,937.79
1,002,937.79
4 6/23/2023 10:08:25 AM Page 1 of 20
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 6/9/2023 - 6/22/2023
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
PREMIUM ALIGNMENT & BRA… 318579 06/09/2023 7333 - ALIGNMENT 100-215-66200.000 85.00 MNS ENGINEERS, INC. 318571 06/09/2023 SMALL PROJECT ENGINEERING…100-24717 420.00 MNS ENGINEERS, INC. 318571 06/09/2023 SMALL PROJECT ENGINEERING…100-24722 600.00 MNS ENGINEERS, INC. 318571 06/09/2023 SMALL PROJECT ENGINEERING…100-601-63700.000 1,320.00 GREENFIELD TRUE VALUE 318562 06/09/2023 COVER FRAME FOR PD 100-111-65700.000 13.09 MNS ENGINEERS, INC. 318627 06/16/2023 NEW ADDRESS MAPPING AND…100-320-63700.000 480.00 MNS ENGINEERS, INC. 318571 06/09/2023 CONSULTING SERVICES - MAR… 100-601-63600.000 9,056.25 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-111-66100.000 136.83 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-201-66100.000 342.08 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-215-66100.000 4,310.16 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-230-66100.000 136.83 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-320-66100.000 136.83 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-550-66100.000 136.83 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-551-66100.221 136.83 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 100-601-66100.000 68.42 PACIFIC GAS & ELECTRIC 318636 06/16/2023 P.P. COMMUNITY CENTER 100-551-64100.000 515.90 PACIFIC GAS & ELECTRIC 318636 06/16/2023 P.P. COMMUNITY CENTER 100-551-64200.000 158.31 SOUTH COUNTY TIRE, LLC 318640 06/16/2023 7346 - FLAT TIRE REPAIR 100-215-66200.000 30.00 OFFICE DEPOT 318574 06/09/2023 COPY PAPER - CITY HALL 100-111-61200.000 194.93 PACIFIC GAS & ELECTRIC 318576 06/09/2023 COMMUNITY PARK 100-550-64100.000 75.74 PACIFIC GAS & ELECTRIC 318576 06/09/2023 CIVIC CENTER 100-111-64100.000 587.44 PACIFIC GAS & ELECTRIC 318576 06/09/2023 CIVIC CENTER 100-111-64200.000 487.20 O'REILLY AUTO PARTS 318575 06/09/2023 7901 - F / P MOD ASM 100-550-65000.000 166.72 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-111-66100.000 80.84 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-201-66100.000 202.09 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-215-66100.000 2,546.38 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-230-66100.000 80.84 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-320-66100.000 196.39 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-550-66100.000 231.94 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-551-66100.221 80.84 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-601-66100.000 40.42 GREEN RUBBER-KENNEDY AG 318561 06/09/2023 7901 - VINYL TUBE 100-550-65000.000 6.19 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 100-111-65200.000 16.46 CINTAS CORPORATION #630 318603 06/16/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 100-320-65200.000 99.16 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 100-550-65200.000 99.16 O'REILLY AUTO PARTS 318575 06/09/2023 7901 - OIL FILTER / FUEL FILTER 100-550-65000.000 51.28 GRAINGER 318614 06/16/2023 EXIT SIGNS 100-111-65900.000 492.17 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…100-110-64500.000 47.20 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…100-111-64500.000 287.97 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…100-201-64500.000 59.73 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…100-551-64500.000 163.01 PITNEY BOWES PURCHASE P… 318578 06/09/2023 PERMIT OVERAGE FEE 100-190-63300.000 32.82 GREENFIELD TRUE VALUE 318562 06/09/2023 ELBOW / COUPLING 100-111-65700.000 75.12 GREENFIELD TRUE VALUE 318562 06/09/2023 COUPLING 100-111-65700.000 15.28 CLARK PEST CONTROL 318553 06/09/2023 PEST CONTROL 100-111-65900.000 178.00 O'REILLY AUTO PARTS 318575 06/09/2023 7340 - MOTOR OIL/OIL FILTER 100-215-65000.000 31.80 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS CREDIT 100-310-65200.000 -21.23 OFFICE DEPOT 318634 06/16/2023 OFFICE SUPPLIES - POLICE DEPT 100-215-61400.000 125.72 O'REILLY AUTO PARTS 318575 06/09/2023 7340 - OIL FILTER 100-215-65000.000 30.99 O'REILLY AUTO PARTS 318575 06/09/2023 7340 - OIL FILTER 100-215-65000.000 -30.99 O'REILLY AUTO PARTS 318575 06/09/2023 7346 - OIL FILTER/MOTOR OIL 100-215-65000.000 71.20 SOUTH COUNTY TIRE, LLC 318640 06/16/2023 7922 - FLAT TIRE REPAIR 100-320-66200.000 30.00 5 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 2 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount PREMIUM ALIGNMENT & BRA… 318579 06/09/2023 7930 - FLAT TIRE REPAIR 100-550-65000.000 130.00 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 100-550-64100.000 249.52 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 100-551-64200.000 182.47 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 100-551-64200.000 25.67 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 100-590-64100.000 336.38 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 100-590-64200.000 82.51 NEW SV MEDIA, INC 318631 06/16/2023 VINTAGE MEADOS II PUBLIC … 100-170-67600.000 252.32 NEW SV MEDIA, INC 318631 06/16/2023 VINTAGE MEADOS II PUBLIC … 100-22511 3,183.88 U.S. BANK 318650 06/19/2023 O'REILLY - PEASE OFFICER M… 100-201-67100.000 50.87 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 8.31 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 8.75 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 18.39 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 33.91 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 6.36 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 42.54 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 197.05 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 5.33 U.S. BANK 318650 06/19/2023 AMAZON - CD OFFICE SUPPLIES 100-601-61400.000 6.56 U.S. BANK 318650 06/19/2023 AMAZON - DP TV MOUNT 100-601-71300.000 38.31 U.S. BANK 318650 06/19/2023 AMAZON - DP OFFICE MONIT… 100-601-71300.000 786.74 U.S. BANK 318650 06/19/2023 SHELL - FUEL - UNIT 40 100-201-66100.000 35.98 U.S. BANK 318650 06/19/2023 SHELL - FUEL - UNIT 38 100-201-66100.000 108.00 U.S. BANK 318650 06/19/2023 SHELL - FUEL - UNIT 43 100-201-66100.000 59.00 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-201-67200.000 473.31 U.S. BANK 318650 06/19/2023 CHEVRON - FUEL - UNIT 31 - P… 100-215-67200.000 80.01 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-215-67200.000 473.31 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-215-67200.000 473.31 U.S. BANK 318650 06/19/2023 FEDEX - EVIDENCE POSTAGE 100-201-61100.000 34.86 U.S. BANK 318650 06/19/2023 USPS - PD POSTAGE 100-201-61100.000 40.23 U.S. BANK 318650 06/19/2023 FEDEX - EVIDENCE POSTAGE 100-201-61100.000 82.88 U.S. BANK 318650 06/19/2023 VISTAPRINT - CHIEF MIXER'S … 100-201-61200.000 32.62 U.S. BANK 318650 06/19/2023 DIRECTV - CABLE TV 100-201-63900.000 53.99 U.S. BANK 318650 06/19/2023 STARBUCKS - CHIEF ALLEN'S R… 100-201-65100.000 40.00 U.S. BANK 318650 06/19/2023 AMAZON - CONTRACT PAPER … 100-201-65100.000 17.50 U.S. BANK 318650 06/19/2023 MACYS - OFFICE FURNITURE F… 100-201-65100.000 718.88 U.S. BANK 318650 06/19/2023 MACYS - OFFICE FURNITURE F… 100-201-65100.000 279.39 U.S. BANK 318650 06/19/2023 COMFORTS GIFT SHOP - GET … 100-201-65100.000 26.22 U.S. BANK 318650 06/19/2023 MACYS - OFFICE FURNITURE F… 100-201-65100.000 195.26 U.S. BANK 318650 06/19/2023 SAFEWAY - CHIEF ALLEN'S RET…100-201-65100.000 54.72 U.S. BANK 318650 06/19/2023 MICHAELS - HELIUM TANK FO… 100-201-65100.000 52.43 U.S. BANK 318650 06/19/2023 RITE AID - GAS GIFT CARD FOR…100-201-65100.000 106.95 U.S. BANK 318650 06/19/2023 OUTLET CLEANERS - DRY CLE… 100-201-65600.000 300.00 U.S. BANK 318650 06/19/2023 AMAZON - JANITORIAL SUPPLI…100-201-65600.000 89.77 U.S. BANK 318650 06/19/2023 VISTAPRINT - PD GREETING C… 100-215-61200.000 88.33 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-215-61400.000 10.03 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-215-61400.000 9.89 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-215-61400.000 66.26 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-215-61400.000 60.81 U.S. BANK 318650 06/19/2023 THOMSON REUTERS - CLEAR I… 100-215-63400.000 198.00 U.S. BANK 318650 06/19/2023 AMAZON - PATROL CELL PHO… 100-215-64600.000 7.05 U.S. BANK 318650 06/19/2023 AMAZON - PATROL DEPT CELL… 100-215-64600.000 41.20 U.S. BANK 318650 06/19/2023 AMAZON - PATROL CELL PHO… 100-215-64600.000 8.61 U.S. BANK 318650 06/19/2023 AMAZON - PATROL CELL PHO… 100-215-64600.000 8.75 U.S. BANK 318650 06/19/2023 AMAZON - BOOK FOR SCHOOL…100-215-65100.000 10.94 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-215-65100.000 11.88 U.S. BANK 318650 06/19/2023 AMAZON - PHONE CHARGING… 100-215-65400.000 20.56 U.S. BANK 318650 06/19/2023 AMAZON - SUPPLIES FOR EVI… 100-215-65400.000 91.77 U.S. BANK 318650 06/19/2023 C&H PRECISION WEAPONS - … 100-215-65400.000 233.36 U.S. BANK 318650 06/19/2023 SALINAS VALLEY TRIBUNE - YE… 100-215-67600.000 49.70 U.S. BANK 318650 06/19/2023 RANCHO SAN MIGUEL - CITY … 100-101-67300.000 20.65 6 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 3 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 318650 06/19/2023 RANCHO SAN MIGUEL - CITY … 100-101-67300.000 15.47 U.S. BANK 318650 06/19/2023 RANCHO SAN MIGUEL - CITY … 100-101-67300.000 21.34 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-170-61400.000 68.13 U.S. BANK 318650 06/19/2023 ASAP SIGNS & PRINTING - EN… 100-170-63900.000 62.42 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-190-61400.000 9.84 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-190-61400.000 88.95 U.S. BANK 318650 06/19/2023 TORK WINCH - POWERED WI… 100-111-65900.000 1,678.56 U.S. BANK 318650 06/19/2023 GREENFIELD TRUE VALUE - S… 100-111-65900.000 21.74 U.S. BANK 318650 06/19/2023 AMAZON - TOILET TISSUE 100-550-65600.000 245.08 U.S. BANK 318650 06/19/2023 HOME DEPOT - LASER GUN 100-111-65900.000 98.52 U.S. BANK 318650 06/19/2023 HOME DEPOT - PAINT FOR CH… 100-201-65900.000 108.30 U.S. BANK 318650 06/19/2023 TARGET - OFFICE SUPPLIES 100-310-61400.000 8.93 U.S. BANK 318650 06/19/2023 SAFETEQUIP - TRAFFIC CONES 100-320-65700.000 419.85 U.S. BANK 318650 06/19/2023 AVILA TRAFFIC - SPECIAL EVE… 100-320-65700.000 1,021.88 U.S. BANK 318650 06/19/2023 DOLLAR GENERAL - CLEANER 100-550-65700.000 33.40 U.S. BANK 318650 06/19/2023 DOLLAR GENERAL - CLEANER 100-550-65700.000 14.07 U.S. BANK 318650 06/19/2023 SAFETEQUIP - TRAFFIC CONES 100-550-65700.000 419.85 U.S. BANK 318650 06/19/2023 SMART&FINAL - PW WEEK BBQ 100-310-65100.000 60.92 U.S. BANK 318650 06/19/2023 DOLLAR TREE - PW WEEK BBQ 100-310-65100.000 13.66 U.S. BANK 318650 06/19/2023 FOODS CO - PW WEEK BBQ 100-310-65100.000 19.45 U.S. BANK 318650 06/19/2023 COSTCO - PW WEEK BBQ 100-310-65100.000 79.69 U.S. BANK 318650 06/19/2023 DOLLAR TREE - PICTURE FRA… 100-310-65100.000 9.58 U.S. BANK 318650 06/19/2023 DOLLAR TREE - PICTURE FRA… 100-320-65700.000 9.70 U.S. BANK 318650 06/19/2023 DOLLAR TREE - PICTURE FRA… 100-550-65700.000 9.70 U.S. BANK 318650 06/19/2023 RITEAID - CHOCOLATES FOR J… 100-101-68200.000 34.98 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES C… 100-601-61400.000 22.84 U.S. BANK 318650 06/19/2023 AMAZON - COPY PAPER 100-551-61200.000 43.79 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-551-61400.000 13.14 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-551-61400.000 32.84 U.S. BANK 318650 06/19/2023 AMAZON - SUMMER DAY CA… 100-551-63500.000 7.65 U.S. BANK 318650 06/19/2023 AMAZON - SUMMER DAY CA… 100-551-63500.000 29.51 U.S. BANK 318650 06/19/2023 AMAZON - ZUMBA SUPPLIES 100-551-63500.000 82.00 U.S. BANK 318650 06/19/2023 CROWN AWARDS - SOFTBALL… 100-551-63500.000 234.33 U.S. BANK 318650 06/19/2023 AMAZON - FLAG FOOTBALL S… 100-551-63500.000 341.53 U.S. BANK 318650 06/19/2023 AMAZON - SOFTBALL FIELD ST…100-551-63500.000 355.86 U.S. BANK 318650 06/19/2023 AMAZON - SOFTBALL EQUIPM…100-551-63500.000 391.32 U.S. BANK 318650 06/19/2023 TEAM SIDELINE - REGISTRATI… 100-551-63500.000 649.00 U.S. BANK 318650 06/19/2023 GREENFIELD TRUE VALUE - G… 100-215-65400.000 9.80 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-215-67200.000 473.31 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-215-67200.000 473.31 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-201-67200.000 473.31 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-201-67200.000 473.31 U.S. BANK 318650 06/19/2023 AXON - TASER INSTRUCTOR T… 100-201-67200.000 1,485.00 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-215-67200.000 473.31 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-215-67200.000 473.31 U.S. BANK 318650 06/19/2023 RESIDENCE INN - PERISHABLE … 100-215-67200.000 473.31 U.S. BANK 318650 06/19/2023 HOME DEPOT - NEW OFFICE … 100-201-65100.000 415.99 U.S. BANK 318650 06/19/2023 ALLEGRETTO - MO CO CHIEF'S… 100-201-67200.000 548.26 U.S. BANK 318650 06/19/2023 PG&E - CITY SECURITY CAMER… 100-215-63400.000 775.13 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-601-61400.000 9.70 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-601-61400.000 12.92 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-601-61400.000 13.12 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-601-61400.000 27.01 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-601-61400.000 59.07 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 100-601-61400.000 7.59 U.S. BANK 318650 06/19/2023 AMAZON - HOUSING ELEMENT 100-601-73710.000 14.27 U.S. BANK 318650 06/19/2023 AMAZON - HOUSING ELEMENT 100-601-73710.000 29.61 U.S. BANK 318650 06/19/2023 CHEVRON - FUEL - INVESTIGAT…100-215-63400.000 67.51 U.S. BANK 318650 06/19/2023 CHEVRON - FUEL - INVESTIGAT…100-215-63400.000 77.73 U.S. BANK 318650 06/19/2023 CHEVRON - FUEL - INVESTIGAT…100-215-63400.000 67.48 7 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 4 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 318650 06/19/2023 CHEVRON - FUEL - INVESTIGAT…100-215-63400.000 59.79 U.S. BANK 318650 06/19/2023 ARCO - FUEL - DEA SEARCH W… 100-215-63400.000 47.10 U.S. BANK 318650 06/19/2023 ARCO - FUEL- INVESTIGATION… 100-215-63400.000 64.05 U.S. BANK 318650 06/19/2023 CHEVRON - FUEL - PSP TRAINI… 100-215-67200.000 78.67 U.S. BANK 318650 06/19/2023 DOLLAR TREE - SENIOR WORK… 100-105-68200.000 3.75 U.S. BANK 318650 06/19/2023 DOLLAR TREE - SWENIOR SOC… 100-105-68200.000 4.11 U.S. BANK 318650 06/19/2023 SAFEWAY - SWENIOR SOCIAL … 100-105-68200.000 90.14 U.S. BANK 318650 06/19/2023 SAFEWAY - SENIOR WORKSH… 100-105-68200.000 145.86 U.S. BANK 318650 06/19/2023 COSTCO - SNACKS/SUPPLIES F… 100-105-68200.000 177.71 U.S. BANK 318650 06/19/2023 LA PLAZA BAKERY - SENIOR S… 100-105-68200.000 225.00 EAST BAY TIRE CO. 318607 06/16/2023 7340 - FOUR NEW TIRES 100-215-65000.000 339.39 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 100-111-65200.000 16.46 CINTAS CORPORATION #630 318549 06/09/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 100-320-65200.000 59.41 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 100-550-65200.000 59.41 M3 ENVIRONMENTAL CONSU… 318569 06/09/2023 NOISE ASSESSMENT AND MIC… 100-111-63700.000 4,690.00 GREENFIELD TRUE VALUE 318562 06/09/2023 BOLT SNAP FOR FLAGS 100-320-65100.000 24.48 GREENFIELD TRUE VALUE 318562 06/09/2023 EYE BOLT SNAP 100-111-65900.000 8.15 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-111-66100.000 114.93 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-201-66100.000 287.31 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-215-66100.000 3,620.14 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-230-66100.000 114.93 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-320-66100.000 264.02 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-550-66100.000 309.89 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-551-66100.221 114.93 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 100-601-66100.000 57.46 EAST BAY TIRE CO. 318607 06/16/2023 3738 - FLAT TIRE REPAIR 100-320-66300.000 219.02 GREENFIELD TRUE VALUE 318618 06/16/2023 DUCT TAPE 100-550-65700.000 7.61 O'REILLY AUTO PARTS 318575 06/09/2023 7922 - BRAKE ROTOR / PAD SET 100-320-65000.000 306.58 O'REILLY AUTO PARTS 318575 06/09/2023 7337 - AIR/OIL FILTER 100-215-65000.000 20.34 O'REILLY AUTO PARTS 318575 06/09/2023 7922 - REFLEX TRUCK 100-320-65000.000 210.31 TRI-CITIES DISPOSAL 318593 06/09/2023 STREET SWEEPING LANDFIELD…100-320-64400.000 2,612.20 BRENT SLAMA CONSULTING 318547 06/09/2023 CONSULTING SERVICES - MAY… 100-601-73721.000 15,697.50 TRI-CITIES DISPOSAL 318646 06/16/2023 WASTE DISPOSAL - 215 EL CA… 100-111-64400.000 135.20 CITY OF GREENFIELD 318550 06/09/2023 597 EL CAMINO REAL LS 100-111-64300.000 393.16 CITY OF GREENFIELD 318550 06/09/2023 599 EL CAMINO REAL 100-111-64300.000 66.55 CITY OF GREENFIELD 318550 06/09/2023 599 EL CAMINO REAL 100-111-64400.000 37.16 TRI-CITIES DISPOSAL 318593 06/09/2023 DISPOSAL SERVICES FY 2022-2…100-191-64400.000 122,775.59 CITY OF GREENFIELD 318550 06/09/2023 1245 APPLE AVE - PERC POND 100-320-64300.000 21.55 CITY OF GREENFIELD 318550 06/09/2023 45 ELMWOOD DR - PERC POND 100-320-64300.000 21.43 CITY OF GREENFIELD 318550 06/09/2023 786 APRICOT STREET #PERC P… 100-320-64300.000 21.34 CITY OF GREENFIELD 318550 06/09/2023 1245 GREENLEAF LP-PERC PO… 100-320-64300.000 110.55 CITY OF GREENFIELD 318550 06/09/2023 PALM & FWY EAST - 101 SPR 100-320-64300.000 39.71 CITY OF GREENFIELD 318550 06/09/2023 263 PALO VERDE ST - PEREC P… 100-320-64300.000 67.10 CITY OF GREENFIELD 318550 06/09/2023 899 CHERRY AVENUE - CVC BK…100-320-64300.000 40.14 CITY OF GREENFIELD 318550 06/09/2023 PALM & FWY WEST-101 SPRIN 100-320-64300.000 66.45 CITY OF GREENFIELD 318550 06/09/2023 520 TENTH STREET 100-320-64400.000 125.69 CITY OF GREENFIELD 318550 06/09/2023 328 PARKSIDE CT 100-550-64300.000 135.45 CITY OF GREENFIELD 318550 06/09/2023 801 APRICOT STREET PARK 100-550-64300.000 273.58 CITY OF GREENFIELD 318550 06/09/2023 890 TYLER AVE - CITY PARK 100-550-64300.000 305.32 CITY OF GREENFIELD 318550 06/09/2023 540 BAYWOOD WAY 100-550-64300.000 347.71 CITY OF GREENFIELD 318550 06/09/2023 300 APPLE AVENUE PARK 100-550-64300.000 454.38 CITY OF GREENFIELD 318550 06/09/2023 455 TENTH ST PRIMAVER PARK 100-550-64300.000 8.41 CITY OF GREENFIELD 318550 06/09/2023 1355 OAK AVE - IRRIGATION 100-550-64300.000 757.97 CITY OF GREENFIELD 318550 06/09/2023 1355 OAK AVE - PP RESTROOM 100-550-64300.000 61.35 CITY OF GREENFIELD 318550 06/09/2023 221 PINOT AVE - CITY PARK 100-550-64300.000 999.54 CITY OF GREENFIELD 318550 06/09/2023 100 FIFTH STREET PARK 100-550-64300.000 35.31 CITY OF GREENFIELD 318550 06/09/2023 1357 OAK AVE - PATRIOT PARK…100-550-64300.000 3,806.13 CITY OF GREENFIELD 318550 06/09/2023 303 EL CAMINO REAL MUSE… 100-550-64300.000 138.30 CITY OF GREENFIELD 318550 06/09/2023 1355 OAK AVE - PP RESTROOM 100-550-64400.000 34.15 8 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 5 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 318550 06/09/2023 300 APPLE AVENUE PARK 100-550-64400.000 34.15 CITY OF GREENFIELD 318550 06/09/2023 520 TENTH STREET 100-550-64400.000 125.68 CITY OF GREENFIELD 318550 06/09/2023 215 EL CAMINO REAL N 100-551-64300.000 22.26 CITY OF GREENFIELD 318550 06/09/2023 1351 OAK AVE/COMMUNITY … 100-551-64300.000 49.16 CITY OF GREENFIELD 318550 06/09/2023 213 EL CAMINO REAL N 100-551-64300.000 16.38 CITY OF GREENFIELD 318550 06/09/2023 1351 OAK AVE FIRE PROTECTI… 100-551-64400.000 40.14 CITY OF GREENFIELD 318550 06/09/2023 1351 OAK AVE/COMMUNITY … 100-551-64400.000 222.65 CITY OF GREENFIELD 318550 06/09/2023 215 EL CAMINO REAL N 100-551-64400.000 47.71 CITY OF GREENFIELD 318550 06/09/2023 131 THIRTEENTH ST DAY CARE 100-590-64300.000 51.34 GARDAWORLD 318611 06/16/2023 EXCESS LIABILITY/EXCESS PR… 100-190-63300.000 719.52 VALLEY SAW & GARDEN EQUI… 318596 06/09/2023 7530 - FUEL FILTER, BLADE 100-550-65700.000 160.60 VALLEY SAW & GARDEN EQUI… 318596 06/09/2023 7530 - FUEL FILTER, BLADE 100-550-66300.000 102.99 O'REILLY AUTO PARTS 318575 06/09/2023 7337 - MICRO V-BELT/TENSIO… 100-215-65000.000 25.70 NICK'S GARAGE 318632 06/16/2023 7333 - TPMS SENSOR 100-215-66200.000 52.62 NICK'S GARAGE 318632 06/16/2023 7337 - TIRE PRESSURE SENSOR 100-215-66200.000 36.83 NEW SV MEDIA, INC 318573 06/09/2023 PUBLIC NOTICE 100-170-67600.000 156.04 ERIK SANTIAGO 318558 06/09/2023 REIMBURSEMENT - AR-15 AR… 100-215-67200.000 193.00 GARDAWORLD 318611 06/16/2023 JUNE 2023 100-190-63300.000 1,438.21 ALL SAFE INTEGRATED SYSTE… 318542 06/09/2023 CVC QUARTERLY FIRE MONIT… 100-111-63900.000 150.00 ALL SAFE INTEGRATED SYSTE… 318598 06/16/2023 QUATERLY OPEN AND CLOSE … 100-111-63900.000 45.00 ALL SAFE INTEGRATED SYSTE… 318542 06/09/2023 CVC QUARTERLY BURGLAR M… 100-111-63900.000 90.00 GREENFIELD TRUE VALUE 318618 06/16/2023 SILLCOCK KEY 100-111-65900.000 10.39 AMERICAN SUPPLY COMPANY 318599 06/16/2023 JANITORIAL SUPPLIES - POLICE…100-201-65600.000 126.58 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 100-111-65200.000 16.46 CINTAS CORPORATION #630 318549 06/09/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 100-320-65200.000 59.41 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 100-550-65200.000 59.41 PURE WATER 318637 06/16/2023 CVC WATER 100-111-65100.000 140.75 PURE WATER 318637 06/16/2023 WATER - POLICE DEPT 100-201-65100.000 93.00 NAPA AUTO PARTS 318628 06/16/2023 7340 - WATER PUMP/OUTLETS 100-215-65000.000 80.65 GREENFIELD VILLAGE, LLC 318563 06/09/2023 ERAP RENT PAYMENT - #43621 100-105-68201.000 4,350.00 LEAGUE OF CALIFORNIA CITIES 318568 06/09/2023 MEMBERSHIP DUES 2023 100-101-68300.000 7,538.00 SWIFT TECTONICS, INC. 318590 06/09/2023 29 EIGTH ST - METER REPAIR 100-26001 1,200.00 GREENFIELD TRUE VALUE 318618 06/16/2023 SAFETY/CLOSEFIT GALSSES 100-320-65700.000 23.93 GREENFIELD TRUE VALUE 318618 06/16/2023 WAX EXTENDER KIT 100-111-65700.000 13.09 GREENFIELD TRUE VALUE 318618 06/16/2023 COUPLING 100-550-65700.000 21.79 GREENFIELD 101, INC. 318617 06/16/2023 PD CAR WASHES - MAY 2023 100-215-63400.000 132.00 NATIVIDAD MEDICAL CENTER 318629 06/16/2023 ALCOHOL TEST SERVICES 100-215-63400.000 31.00 ROBERT URQUIDEZ 318638 06/16/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 ALL SAFE INTEGRATED SYSTE… 318598 06/16/2023 PERFORMED ANNUAL FIRE IN… 100-551-63900.000 250.00 ALL SAFE INTEGRATED SYSTE… 318598 06/16/2023 PERFORMED ANNUAL FIRE IN… 100-590-63900.000 90.00 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 100-111-65200.000 6.67 CINTAS CORPORATION #630 318603 06/16/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 100-320-65200.000 59.41 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 100-550-65200.000 59.41 AMERICAN FAMILY LIFE DFT0005498 06/09/2023 May 2023 100-22440 1,569.06 HYDRO TURF, INC. 318620 06/16/2023 IRRIGATION SUPPLIES FOR PA… 100-550-65700.000 1,065.39 STEPHANIE GARCIA 318642 06/16/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 CYNTHIA ZAVALA 318604 06/16/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 TINA MARTINEZ 318645 06/16/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 ERNEST GALLARDO 318609 06/16/2023 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 GUILLERMO H MIXER 318619 06/16/2023 PD CHIEF MIXER'S SWEARING …100-201-65100.000 825.00 NAZARIO DOMINGUEZ TRUJIL… 318630 06/16/2023 ERAP RENT PAYMENT - #42378 100-105-68201.000 3,510.00 UNITED STATES POSTAL SERVI…318647 06/16/2023 PO BOX #306 FEE - POLICE DE… 100-201-61100.000 294.00 STATE STREET BANK & TRUST … DFT0005481 06/09/2023 Defer Comp-Misc Employees 100-22430 117.02 STATE STREET BANK & TRUST … DFT0005483 06/09/2023 Deferred Compensation Loan … 100-22435 223.60 STATE STREET BANK & TRUST … DFT0005484 06/09/2023 Defer Comp-GPOA 100-22430 250.00 STATE STREET BANK & TRUST … DFT0005485 06/09/2023 Defer Comp-GPSA 100-22430 1,433.71 STATE STREET BANK & TRUST … DFT0005486 06/09/2023 Defer Comp-Management 100-22430 405.00 STATE STREET BANK & TRUST … DFT0005487 06/09/2023 Defer Comp-Mid Management 100-22430 300.02 9 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 6 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST … DFT0005488 06/09/2023 Defer Comp-Misc Employees 100-22430 300.00 STATE STREET BANK & TRUST … DFT0005489 06/09/2023 Defer Comp-OE3 Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0005490 06/09/2023 Defer Comp-Chief of Police 100-22430 1,050.00 STATE STREET BANK & TRUST … DFT0005492 06/09/2023 Roth Retirement 100-22431 847.50 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 100-22225 1,158.60 Internal Revenue Service DFT0005494 06/09/2023 Medicare 100-22215 3,758.94 Internal Revenue Service DFT0005495 06/09/2023 Social Security 100-22215 16,072.58 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 100-22220 4,937.70 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 100-22210 12,974.45 EAST BAY TIRE CO. 318607 06/16/2023 7922 - FOUR NEW TIRES 100-320-66300.000 745.53 NEW SV MEDIA, INC 318631 06/16/2023 GREENFIELD COMMONS PUBL…100-24720 877.50 J.R. INTERPRETING SERVICES 318621 06/16/2023 INTERPRETING SERVICES - CITY…100-101-63100.000 737.25 J.R. INTERPRETING SERVICES 318621 06/16/2023 INTERPRETING SERVICES - CITY…100-101-63100.000 512.25 J.R. INTERPRETING SERVICES 318621 06/16/2023 INTERPRETING SERVICES - CITY…100-101-63100.000 512.25 GOLDEN STATE TRUCK & TRAI… 318612 06/16/2023 7935 - RE-WIRE PTO TO WORK…100-320-66300.000 1,112.51 J.R. INTERPRETING SERVICES 318621 06/16/2023 INTERPRETING SERVICES - CITY…100-101-63100.000 450.00 SEIU Local 521 318663 06/22/2023 Union Dues 100-22420 265.73 G P O A 318660 06/22/2023 GPOA DUES 100-22410 560.00
GREENFIELD POLICE SERGEAN… 318661 06/22/2023 GPSA DUES 100-22415 150.97 CITY OF GREENFIELD 318659 06/22/2023 Weapon Repay 100-22481 151.05 Fund 100 - GENERAL FUND Total: 286,653.32
Fund: 102 - Fire General
SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 102-250-66100.000 136.84 CSG CONSULTANTS, INC. 318556 06/09/2023 FIRE MARSHAL SERVICES 102-250-63600.000 1,200.00 FRESNO OXYGEN & WELDING …318560 06/09/2023 OXYGEN TANKS 102-250-65400.000 57.78 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 102-250-66100.000 347.48 BOUND TREE MEDICAL, LLC 318546 06/09/2023 NITRILE GLOVES 102-250-65400.000 560.02 CSC of King City 318555 06/09/2023 8421 - AIR BRAKE TUBE / DOTS 102-250-65000.000 41.73 QUALITY WATER ENTERPRISES…318580 06/09/2023 WATER - FIRE DEPT 102-250-65900.000 35.00 HELPING HAND HEALTH EDUC…318564 06/09/2023 CPR CARD - SOTO 102-250-67400.000 33.00 ALLSTAR FIRE EQUIPMENT 318543 06/09/2023 TURNOUTS 102-250-65200.000 7,640.49 MISSION LINEN SUPPLY 318570 06/09/2023 JANITORIAL SUPPLIES 102-250-65600.000 47.91 L.N. CURTIS & SONS 318567 06/09/2023 BOOTS EMS 102-250-65400.000 249.66 U.S. BANK 318650 06/19/2023 UNITES STATES POSTAL - STA… 102-250-61100.000 1.26 U.S. BANK 318650 06/19/2023 AMAZON - PLASTICE STORAGE…102-250-61400.000 39.95 U.S. BANK 318650 06/19/2023 AMAZON - MEASURING TAPE… 102-250-61400.000 28.41 U.S. BANK 318650 06/19/2023 AMAZON - MAGNIFIER RULER 102-250-61400.000 12.05 U.S. BANK 318650 06/19/2023 AMAZON - TAPE 102-250-61400.000 12.81 U.S. BANK 318650 06/19/2023 AMAZON - IPAD CASE & KEYB… 102-250-63200.000 29.55 U.S. BANK 318650 06/19/2023 AMAZON - FUEL CAP 102-250-65100.000 19.66 U.S. BANK 318650 06/19/2023 AMAZON - FIRE EXTINGUISHER…102-250-65100.000 12.05 U.S. BANK 318650 06/19/2023 HOME DEPOT - GAS GRILL & M…102-250-65100.000 762.57 U.S. BANK 318650 06/19/2023 AMAZON - SAFETY EARMUFFS 102-250-65100.000 33.48 U.S. BANK 318650 06/19/2023 AMAZON - HAND TOWELS 102-250-65100.000 35.53 U.S. BANK 318650 06/19/2023 RANCHO SAN MIGUEL - EMS … 102-250-65100.000 43.27 U.S. BANK 318650 06/19/2023 AMAZON - BBQ SUPPLIES & B… 102-250-65100.000 56.72 U.S. BANK 318650 06/19/2023 LA PLAZA BAKERY - OFFICERS'… 102-250-65100.000 62.64 U.S. BANK 318650 06/19/2023 AMAZON - FIRE EXTINGUISHER…102-250-65100.000 12.59 U.S. BANK 318650 06/19/2023 WITMER - 9.5 BOOTS 102-250-65400.000 411.25 U.S. BANK 318650 06/19/2023 LOWE'S - TOOLBOX FOR 8421 102-250-65400.000 174.11 U.S. BANK 318650 06/19/2023 AMAZON - C BATTERIES 102-250-65400.000 76.64 U.S. BANK 318650 06/19/2023 AMAZON - CRDIT FOR TOOLB… 102-250-65400.000 -514.64 U.S. BANK 318650 06/19/2023 AMERICAN RED CROSS - AED … 102-250-65400.000 80.15 U.S. BANK 318650 06/19/2023 AMAZON - BALL CHAIN 102-250-65400.000 10.90 U.S. BANK 318650 06/19/2023 SALSBURY INDUSTRIES - BATH…102-250-65400.000 2,946.65 U.S. BANK 318650 06/19/2023 BODY BUILDERS DISCOUNT - … 102-250-65400.000 1,735.04 U.S. BANK 318650 06/19/2023 THE UPS STORE - RETURN 102-250-61100.000 7.93 U.S. BANK 318650 06/19/2023 COSTCO - JANITORIAL/GENER… 102-250-65100.000 96.04 U.S. BANK 318650 06/19/2023 COSTCO - EMS WEEK LUNCH 102-250-65100.000 175.97 U.S. BANK 318650 06/19/2023 COSTCO - EMS WEEK LUNCH/… 102-250-65100.000 258.65 10 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 7 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 318650 06/19/2023 ACE HIGH DESIGNS, INC. - UNI… 102-250-65200.000 176.99 U.S. BANK 318650 06/19/2023 COSTCO - JANITORIAL/GENER… 102-250-65600.000 204.14 U.S. BANK 318650 06/19/2023 LOWE'S - BUILDING/JANITORI… 102-250-65600.000 19.32 U.S. BANK 318650 06/19/2023 LOWE'S - BUILDING/JANITORI… 102-250-65900.000 322.35 U.S. BANK 318650 06/19/2023 VALLEY FABRICATION - REPAI… 102-250-66200.000 708.80 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 102-250-66100.000 458.98 CITY OF GREENFIELD 318550 06/09/2023 380 OAK AVE 102-250-64300.000 41.33 CITY OF GREENFIELD 318550 06/09/2023 380 OAK AVE 102-250-64400.000 268.40 CITY OF GREENFIELD 318550 06/09/2023 380 OAK AVE - FIRE PROTECTI… 102-250-65400.000 40.14 DAN'S TIRE & AUTO SERV 318557 06/09/2023 4 TIRES 102-250-66200.000 2,442.27 GREENFIELD TRUE VALUE 318618 06/16/2023 FUEL CAN 102-250-66100.000 10.90 MISSION LINEN SUPPLY 318626 06/16/2023 JANITORIAL SUPPLIES 102-250-65600.000 47.91 JOSH SAVINON 318623 06/16/2023 REIMBURSEMENT - COMPANY…102-250-67800.000 450.00 STATE STREET BANK & TRUST … DFT0005482 06/09/2023 Defer Comp-Misc Employees 102-22430 263.41 STATE STREET BANK & TRUST … DFT0005488 06/09/2023 Defer Comp-Misc Employees 102-22430 610.00 DEPT OF CHILD SUPPORT SERV…DFT0005491 06/09/2023 Misc Withholding 102-22450 471.68 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 102-22225 494.52 Internal Revenue Service DFT0005494 06/09/2023 Medicare 102-22215 1,593.42 Internal Revenue Service DFT0005495 06/09/2023 Social Security 102-22215 6,813.34 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 102-22220 2,765.96 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 102-22210 7,341.87 Greenfield Professional Firefig…318662 06/22/2023 Fire Union Dues 102-22410 280.00 Fund 102 - Fire General Total: 42,796.87
Fund: 105 - Community Outreach
U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES C… 105-105-63900.000 211.10 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES 105-105-63900.000 10.82 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES C… 105-105-63900.000 54.72 U.S. BANK 318650 06/19/2023 AMAZON - OFFICE SUPPLIES C… 105-105-63900.000 18.60 Fund 105 - Community Outreach Total: 295.24
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
U.S. BANK 318650 06/19/2023 RSCCD - CODE ENFORCEMENT…200-205-67200.000 81.30 U.S. BANK 318650 06/19/2023 RSCCD - CODE ENFORCEMENT…200-205-67200.000 81.30 U.S. BANK 318650 06/19/2023 LIEBERT CASSIDY WHITMORE -…200-205-67200.000 -350.00 ERIK SANTIAGO 318558 06/09/2023 REIMBURSEMENT - AR-15 AR… 200-205-67200.000 171.18 EL CAMINO ELECTRIC 318608 06/16/2023 PD EVIDENCE CONTAINER FR… 200-205-71400.000 8,215.67 DRIVE CUSTOMS 318606 06/16/2023 PD UNIT 50 UPFITTING FORD … 200-205-81500.000 22,321.88 DRIVE CUSTOMS 318606 06/16/2023 PD UPFITTING UNIT 51 FORD … 200-205-81500.000 22,321.88 DRIVE CUSTOMS 318606 06/16/2023 PD UPFITTING UNIT 52 FORD … 200-205-71400.000 4,519.35 DRIVE CUSTOMS 318606 06/16/2023 PD UPFITTING UNIT 52 FORD … 200-205-81500.000 17,802.53 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 75,165.09 Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) PREMIUM ALIGNMENT & BRA… 318579 06/09/2023 7333 - ALIGNMENT 220-215-66200.000 85.00 O'REILLY AUTO PARTS 318575 06/09/2023 7340 - MOTOR OIL/OIL FILTER 220-215-65000.000 31.80 O'REILLY AUTO PARTS 318575 06/09/2023 7340 - OIL FILTER 220-215-65000.000 57.55 O'REILLY AUTO PARTS 318575 06/09/2023 7340 - OIL FILTER 220-215-65000.000 -57.55 O'REILLY AUTO PARTS 318575 06/09/2023 7329 - MOTOR OIL/OIL FILTER 220-215-65000.000 45.10 O'REILLY AUTO PARTS 318575 06/09/2023 7329 - BRAKE ROTOR 220-215-65000.000 481.77 EAST BAY TIRE CO. 318607 06/16/2023 7340 - FOUR NEW TIRES 220-215-65000.000 339.39 O'REILLY AUTO PARTS 318575 06/09/2023 7330 - BRAKE PADS 220-215-65000.000 100.38 O'REILLY AUTO PARTS 318575 06/09/2023 7330 - CAPSULE 220-215-65000.000 59.56 NICK'S GARAGE 318632 06/16/2023 7329 - DIAGNOSITCS 220-215-66200.000 90.00 O'REILLY AUTO PARTS 318575 06/09/2023 7337 - AIR/OIL FILTER 220-215-65000.000 37.78 O'REILLY AUTO PARTS 318575 06/09/2023 7337 - MICRO V-BELT/TENSIO… 220-215-65000.000 47.73 NICK'S GARAGE 318632 06/16/2023 7333 - TPMS SENSOR 220-215-66200.000 52.61 NICK'S GARAGE 318632 06/16/2023 7337 - TIRE PRESSURE SENSOR 220-215-66200.000 68.40 NAPA AUTO PARTS 318628 06/16/2023 7340 - WATER PUMP/OUTLETS 220-215-65000.000 80.65 STATE STREET BANK & TRUST … DFT0005484 06/09/2023 Defer Comp-GPOA 220-22430 940.00 STATE STREET BANK & TRUST … DFT0005485 06/09/2023 Defer Comp-GPSA 220-22430 1,786.29 STATE STREET BANK & TRUST … DFT0005487 06/09/2023 Defer Comp-Mid Management 220-22430 200.00 11 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 8 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST … DFT0005488 06/09/2023 Defer Comp-Misc Employees 220-22430 50.00 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 220-22225 852.41 Internal Revenue Service DFT0005494 06/09/2023 Medicare 220-22215 2,746.66 Internal Revenue Service DFT0005495 06/09/2023 Social Security 220-22215 11,744.20 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 220-22220 4,243.20 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 220-22210 10,039.20 Greenfield Professional Firefig…318662 06/22/2023 Fire Union Dues 220-22410 35.00 G P O A 318660 06/22/2023 GPOA DUES 220-22410 640.00
GREENFIELD POLICE SERGEAN… 318661 06/22/2023 GPSA DUES 220-22415 149.03 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 34,946.16 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 318576 06/09/2023 STREET LIGHTS HIGH SCHOOL 230-320-64100.000 302.81 GRANITE ROCK COMPANY 318615 06/16/2023 MATERIALS FOR POTHOLE RE… 230-320-65700.000 1,000.15 PACIFIC GAS & ELECTRIC 318636 06/16/2023 STREET LIGHTING 230-320-64100.000 5,034.35 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 230-320-64100.000 146.46 CITY OF GREENFIELD 318550 06/09/2023 131 S EL CAMINO RELA LS 230-320-64300.000 3.81 CITY OF GREENFIELD 318550 06/09/2023 110 EL CAMINO REAL CENTER… 230-320-64300.000 18.47 CITY OF GREENFIELD 318550 06/09/2023 18 S EL CAMINO REAL-MEDIAN 230-320-64300.000 72.75 CITY OF GREENFIELD 318550 06/09/2023 140 EL CAMINO REAL CENTER… 230-320-64300.000 18.01 CITY OF GREENFIELD 318550 06/09/2023 208 EL CAMINO REAL MEDIAN 230-320-64300.000 17.57 CITY OF GREENFIELD 318550 06/09/2023 MORRIS AVE - MEDIAN STIP 230-320-64300.000 16.31 Fund 230 - GAS TAX FUND Total: 6,630.69
Fund: 263 - LLM #1 - LEXINGTON
CITY OF GREENFIELD 318550 06/09/2023 400 CARDONA CIRCLE 263-360-64300.000 21.34 CITY OF GREENFIELD 318550 06/09/2023 326 WILSON CIRCLE 263-360-64300.000 44.61 CITY OF GREENFIELD 318550 06/09/2023 411-A CARDONA CIRCLE 263-360-64300.000 70.24 CITY OF GREENFIELD 318550 06/09/2023 324 WILSON CIRCLE 263-360-64300.000 22.74 CITY OF GREENFIELD 318550 06/09/2023 0000 GIANOLINI PARKWAY 263-360-64300.000 180.58 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 MARIPOSA PLACE 263-360-63700.000 695.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 LEXINGTON SQUARE SUBDIVIS…263-360-63700.000 1,670.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 LEXINGTON SQUARE SUBDIVIS…263-360-63700.000 1,670.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 MARIPOSA PLACE 263-360-63700.000 695.00 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 263-22225 9.47 Internal Revenue Service DFT0005494 06/09/2023 Medicare 263-22215 30.48 Internal Revenue Service DFT0005495 06/09/2023 Social Security 263-22215 130.26 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 263-22220 27.73 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 263-22210 81.01 SEIU Local 521 318663 06/22/2023 Union Dues 263-22420 5.82 Fund 263 - LLM #1 - LEXINGTON Total: 5,354.28
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 318636 06/16/2023 STREET LIGHTING 264-360-64100.000 567.88 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 264-360-64100.000 331.40 CITY OF GREENFIELD 318550 06/09/2023 355 THORP AVENUE - TREE LI… 264-360-64300.000 94.19 CITY OF GREENFIELD 318550 06/09/2023 317 MORENO STREET 264-360-64300.000 69.07 CITY OF GREENFIELD 318550 06/09/2023 349 LAS MANZANITAS DRIVE … 264-360-64300.000 44.08 CITY OF GREENFIELD 318550 06/09/2023 200 RAVA PARKWAY PARK 264-360-64300.000 545.10 CITY OF GREENFIELD 318550 06/09/2023 20 WALKER LANE ISLAND 264-360-64300.000 139.53 CITY OF GREENFIELD 318550 06/09/2023 385 THORP AVE 264-360-64300.000 27.18 CITY OF GREENFIELD 318550 06/09/2023 246 BORZINI CIRCLE 264-360-64300.000 357.66 CITY OF GREENFIELD 318550 06/09/2023 300 LAS MANZANITAS DRIVE 264-360-64300.000 133.18 CITY OF GREENFIELD 318550 06/09/2023 THORP/WALNUT TREE LINE 264-360-64300.000 39.71 CITY OF GREENFIELD 318550 06/09/2023 634 ST CHRISTOPHER LANE 264-360-64300.000 197.71 CITY OF GREENFIELD 318550 06/09/2023 98 S EL CAMINO REAL/PARK 264-360-64300.000 552.50 CITY OF GREENFIELD 318550 06/09/2023 632 VAZQUEZ AVENUE 264-360-64300.000 115.97 CITY OF GREENFIELD 318550 06/09/2023 207 TUSCANY AVENUE PARK 264-360-64300.000 1,477.12 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 BAROLO PARK 264-360-63700.000 210.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 ST CHRISTOPHER PARK 264-360-63700.000 1,090.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 ST CHARLES GAZEBO 264-360-63700.000 1,115.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 TERRA VERDE SUBDIVISION 264-360-63700.000 1,685.00 12 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 9 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 ST CHARLES STREETSCAPE AN… 264-360-63700.000 2,555.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 TRADITIONS SUBDIVISION 264-360-63700.000 3,125.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 LA VINA SUBDIVISION 264-360-63700.000 3,435.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 BAROLO PARK 264-360-63700.000 210.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 ST CHRISTOPHER PARK 264-360-63700.000 1,090.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 TERRA VERDE SUBDIVISION 264-360-63700.000 1,685.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 ST CHARLES GAZEBO 264-360-63700.000 1,115.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 ST CHARLES STREETSCAPE AN… 264-360-63700.000 2,555.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 LA VINA SUBDIVISION 264-360-63700.000 3,435.00 SMITH & ENRIGHT LANDSCAP… 318585 06/09/2023 TRADITIONS SUBDIVISION 264-360-63700.000 3,125.00 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 264-22225 11.04 Internal Revenue Service DFT0005494 06/09/2023 Medicare 264-22215 35.50 Internal Revenue Service DFT0005495 06/09/2023 Social Security 264-22215 151.80 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 264-22220 28.82 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 264-22210 87.17 SEIU Local 521 318663 06/22/2023 Union Dues 264-22420 5.82 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 31,442.43
Fund: 265 - SMD #1
STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 265-22225 9.47 Internal Revenue Service DFT0005494 06/09/2023 Medicare 265-22215 30.48 Internal Revenue Service DFT0005495 06/09/2023 Social Security 265-22215 130.26 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 265-22220 27.73 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 265-22210 81.01 SEIU Local 521 318663 06/22/2023 Union Dues 265-22420 5.82 Fund 265 - SMD #1 Total: 284.77
Fund: 266 - SMD #2
STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 266-22225 9.39 Internal Revenue Service DFT0005494 06/09/2023 Medicare 266-22215 30.38 Internal Revenue Service DFT0005495 06/09/2023 Social Security 266-22215 129.92 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 266-22220 27.72 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 266-22210 80.94 SEIU Local 521 318663 06/22/2023 Union Dues 266-22420 5.78 Fund 266 - SMD #2 Total: 284.13
Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 318576 06/09/2023 VINTAGE MEADOWS PHASE 1 267-360-64100.000 209.71 Fund 267 - Vintage Meadows LLMD #3 Total: 209.71
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 297-597-66100.000 410.49 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 297-597-66100.000 242.51 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…297-597-64500.000 48.06 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 297-597-64100.000 669.54 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 297-597-64200.000 97.15 U.S. BANK 318650 06/19/2023 AMAZON - COTTON ROPE 297-597-65500.000 9.87 U.S. BANK 318650 06/19/2023 AMAZON - LEDS 297-597-65500.000 29.52 U.S. BANK 318650 06/19/2023 AMAZON - BAKING POWDER 297-597-65500.000 29.00 U.S. BANK 318650 06/19/2023 AMAZON - SENSOR LIGHTS 297-597-65500.000 26.27 U.S. BANK 318650 06/19/2023 WALMART - RIBBON FOR STU… 297-597-65500.000 4.80 U.S. BANK 318650 06/19/2023 AMAZON - LEDS 297-597-65500.000 26.25 U.S. BANK 318650 06/19/2023 AMAZON - GEAR MOTORS 297-597-65500.000 26.24 U.S. BANK 318650 06/19/2023 ZORO.COM - SPRINGS 297-597-65500.000 24.24 U.S. BANK 318650 06/19/2023 AMAZON - BALL CHAIN 297-597-65500.000 21.80 U.S. BANK 318650 06/19/2023 AMAZON - COTTON ROPE 297-597-65500.000 9.84 U.S. BANK 318650 06/19/2023 CHATGPT SUBSCRIPTION - SOC…297-597-65500.000 20.00 U.S. BANK 318650 06/19/2023 AMAZON - STUDENT PROJECT… 297-597-65500.000 17.50 U.S. BANK 318650 06/19/2023 AMAZON - PAPER CLIPS 297-597-65500.000 14.22 U.S. BANK 318650 06/19/2023 AMAZON - ROCKET BALLOONS 297-597-65500.000 13.02 U.S. BANK 318650 06/19/2023 AMAZON - LEDS 297-597-65500.000 7.65 U.S. BANK 318650 06/19/2023 AMAZON - PARTS FOR STUDE… 297-597-65500.000 9.84 U.S. BANK 318650 06/19/2023 AMAZON - LEDS 297-597-65500.000 9.84 13 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 10 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 318650 06/19/2023 O'REILLY - WIPER FLUID 297-597-65500.000 12.68 U.S. BANK 318650 06/19/2023 AMAZON - POM POMS 297-597-65500.000 11.22 U.S. BANK 318650 06/19/2023 AMAZON - RUBBER BANDS 297-597-65500.000 18.60 U.S. BANK 318650 06/19/2023 LA PLAZA BAKERY - PLANNING…297-597-65500.000 31.85 U.S. BANK 318650 06/19/2023 AMAZON - AMPLIFIER 297-597-65500.000 41.40 U.S. BANK 318650 06/19/2023 TEMU.COM - SCIENCE SESSIO… 297-597-65500.000 39.70 U.S. BANK 318650 06/19/2023 AMAZON - BALL CHAIN 297-597-65500.000 108.33 U.S. BANK 318650 06/19/2023 AMAZON - RIBBON 297-597-65500.000 32.59 U.S. BANK 318650 06/19/2023 HARBOR FREIGHT TOOLS - BA… 297-597-65500.000 195.41 U.S. BANK 318650 06/19/2023 MINISCIENCE - ELETCRIC MOT… 297-597-65500.000 2,573.48 U.S. BANK 318650 06/19/2023 KELVIN - MOTORS 297-597-65500.000 1,837.50 U.S. BANK 318650 06/19/2023 AMAZON - MIRRORS 297-597-65500.000 1,615.20 U.S. BANK 318650 06/19/2023 AMAZON - MIRRORS 297-597-65500.000 807.60 U.S. BANK 318650 06/19/2023 AMAZON - GEAR MOTORS 297-597-65500.000 524.80 U.S. BANK 318650 06/19/2023 AK-MODELS - BALSA WOOD 297-597-65500.000 478.17 U.S. BANK 318650 06/19/2023 FAI MODELS UP - RUBBER BA… 297-597-65500.000 389.81 U.S. BANK 318650 06/19/2023 KELVIN - PROPELLERS 297-597-65500.000 348.45 U.S. BANK 318650 06/19/2023 KELVIN - PROPELLERS SCIENCE…297-597-65500.000 347.75 U.S. BANK 318650 06/19/2023 AMAZON - GEAR MOTORS 297-597-65500.000 336.84 U.S. BANK 318650 06/19/2023 AMAZON - GEAR MOTORS 297-597-65500.000 305.90 U.S. BANK 318650 06/19/2023 AMAZON - GEAR MOTORS 297-597-65500.000 264.66 U.S. BANK 318650 06/19/2023 EDUCATIONAL INNOVATIONS -…297-597-65500.000 262.14 U.S. BANK 318650 06/19/2023 AMAZON - MEASURING TAPE 297-597-65500.000 241.92 U.S. BANK 318650 06/19/2023 AMAZON - AMPLIFIERS 297-597-65500.000 95.24 U.S. BANK 318650 06/19/2023 SMART&FINAL - ENRICHMENT…297-597-65500.000 94.29 U.S. BANK 318650 06/19/2023 AMAZON - RADIOS 297-597-65500.000 112.15 U.S. BANK 318650 06/19/2023 AMAZON - RADIOS 297-597-65500.000 90.68 U.S. BANK 318650 06/19/2023 AMAZON - LEDS 297-597-65500.000 43.75 U.S. BANK 318650 06/19/2023 WALMART - RIBBON FOR STU… 297-597-65500.000 47.35 U.S. BANK 318650 06/19/2023 AMAZON - POM POMS 297-597-65500.000 54.70 U.S. BANK 318650 06/19/2023 AMAZON - POM POMS 297-597-65500.000 54.70 U.S. BANK 318650 06/19/2023 WALMART - RIBBON FOR STU… 297-597-65500.000 57.57 U.S. BANK 318650 06/19/2023 AMAZON - POKER CHIPS 297-597-65500.000 91.92 U.S. BANK 318650 06/19/2023 COSTCO - STAFF BREAK ROOM…297-597-65500.000 60.97 U.S. BANK 318650 06/19/2023 AMAZON - GEAR MOTORS 297-597-65500.000 65.55 U.S. BANK 318650 06/19/2023 AMAZON - PAPE CLIPS 297-597-65500.000 60.79 U.S. BANK 318650 06/19/2023 COSTCO - BATTERIES 297-597-65500.000 68.79 U.S. BANK 318650 06/19/2023 AMAZON - RESISTANCE WIRE 297-597-65500.000 87.54 U.S. BANK 318650 06/19/2023 PITSCO EDUCATION - PROPEL… 297-597-65500.000 86.64 U.S. BANK 318650 06/19/2023 AMAZON - BALL CHAIN 297-597-65500.000 72.22 U.S. BANK 318650 06/19/2023 SMART&FINAL - DISH SOAP 297-597-65500.000 75.12 U.S. BANK 318650 06/19/2023 COSTCO - CAMPING TRIP 297-598-65100.204 121.85 U.S. BANK 318650 06/19/2023 OUTDOOR GEAR EXCHANGE - …297-598-65100.204 225.63 U.S. BANK 318650 06/19/2023 COSTCO - KAYAKING TRIP 297-598-65100.205 268.59 U.S. BANK 318650 06/19/2023 COSTCO - KAYAKING TRIP 297-598-65100.205 312.25 U.S. BANK 318650 06/19/2023 MONTEREY BAY KAYAKS - KAY…297-598-65100.205 1,800.00 U.S. BANK 318650 06/19/2023 AMAZON - KITES FOR KAYAKI… 297-598-65100.205 60.21 U.S. BANK 318650 06/19/2023 MONTEREY BAY KAYAKS - KAY…297-598-65100.205 2,250.00 U.S. BANK 318650 06/19/2023 AMAZON - KITES FOR KAYAKI… 297-598-65100.205 16.39 U.S. BANK 318650 06/19/2023 LA PLAZA BAKERY - KAYAKING… 297-598-65100.205 377.73 U.S. BANK 318650 06/19/2023 BLUE OCEAN WHALE WATCH -…297-598-65100.206 53.00 U.S. BANK 318650 06/19/2023 BLUE OCEAN WHALE WATCH -…297-598-65100.206 53.00 U.S. BANK 318650 06/19/2023 BLUE OCEAN WHALE WATCH -…297-598-65100.206 53.00 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 226.01 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 381.52 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 240.17 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 138.21 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 260.37 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 13.00 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 69.49 14 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 11 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 318650 06/19/2023 STARBUCKS - ZOO TRIP VOLU… 297-598-65100.207 180.00 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 893.50 U.S. BANK 318650 06/19/2023 SSA SAN FRANCISCO ZOO - Z… 297-598-65100.207 138.55 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 297-597-66100.000 344.78 CITY OF GREENFIELD 318550 06/09/2023 45 EL CAMINO REAL 297-597-64300.000 31.99 CITY OF GREENFIELD 318550 06/09/2023 920 WALNUT AVENUE - SCIEN… 297-597-64300.000 39.83 CITY OF GREENFIELD 318550 06/09/2023 45 EL CAMINO REAL 297-597-64400.000 104.59 COMMUNITY INITIATIVES FOR…318554 06/09/2023 VEHICLE LOAN - SCIENCE WO… 297-597-65500.000 1.00 STATE STREET BANK & TRUST … DFT0005486 06/09/2023 Defer Comp-Management 297-22430 843.94 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 297-22225 136.86 Internal Revenue Service DFT0005494 06/09/2023 Medicare 297-22215 441.04 Internal Revenue Service DFT0005495 06/09/2023 Social Security 297-22215 1,885.90 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 297-22220 422.52 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 297-22210 1,281.24 STATE OF CALIFORNIA EDD DFT0005504 06/15/2023 SDI 297-22225 5.67 Internal Revenue Service DFT0005505 06/15/2023 Medicare 297-22215 18.28 Internal Revenue Service DFT0005506 06/15/2023 Social Security 297-22215 78.12 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 27,681.85 Fund: 375 - RISK MANAGEMENT
DEPARTMENT OF GENERAL SE…318605 06/16/2023 HEARING SERVICES - A. MEN… 375-115-62110.000 88.75 STALLARD PANEBIANCO PC 318588 06/09/2023 POA COMPLAINT 375-115-62110.000 24,819.00 Fund 375 - RISK MANAGEMENT Total: 24,907.75
Fund: 380 - VEHICLE AND EQUIPMENT REPLACEMENT
U.S. BANK 318650 06/19/2023 AMAZON - HEADLIGHTS FOR … 380-390-81540.000 130.29 U.S. BANK 318650 06/19/2023 AMAZON - LED LIGHTS FOR C… 380-390-81540.000 26.60 Fund 380 - VEHICLE AND EQUIPMENT REPLACEMENT Total: 156.89 Fund: 385 - INTERNAL SERVICE
SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 385-311-66100.000 205.25 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 385-311-66100.000 121.26 GREENFIELD TRUE VALUE 318562 06/09/2023 PVC 385-311-65900.000 88.19 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 385-311-65200.000 96.32 CINTAS CORPORATION #630 318603 06/16/2023 JANITORIAL SUPPLIES 385-311-65600.000 29.60 GREEN RUBBER-KENNEDY AG 318561 06/09/2023 ELECTRO SPECIALTIES CONNE… 385-311-65700.000 43.29 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…385-311-64500.000 67.28 AT&T 318545 06/09/2023 INTERNET SERVICE - CSW 385-125-61700.000 85.60 T-MOBILE 318592 06/09/2023 INTERNET BACKUP - CIVIC CE… 385-125-61700.000 63.12 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 385-311-64200.000 23.20 U.S. BANK 318650 06/19/2023 AMAZON - PW INK 385-125-61400.000 468.64 U.S. BANK 318650 06/19/2023 AMAZON - PW INK 385-125-61400.000 357.74 U.S. BANK 318650 06/19/2023 AMAZON - HR INK 385-125-61400.000 254.63 U.S. BANK 318650 06/19/2023 CANVA 385-125-61700.000 119.40 U.S. BANK 318650 06/19/2023 RAZZOLINK - WATEWATER PL… 385-125-61700.000 115.23 U.S. BANK 318650 06/19/2023 ADOBE - ADOBE SUITE 385-125-61700.000 54.99 U.S. BANK 318650 06/19/2023 T-MOBILE - CODEBLUE DATA 385-125-61700.000 40.00 U.S. BANK 318650 06/19/2023 RAZZOLINK - SCADA INTERNET…385-125-61700.000 39.95 U.S. BANK 318650 06/19/2023 ADOBE - PD ADOBE ACROBAT 385-125-61700.000 23.99 U.S. BANK 318650 06/19/2023 UATTEND.COM - CLOCK MAN… 385-125-61700.000 167.54 U.S. BANK 318650 06/19/2023 CODETWO JELENIA GORA - E… 385-125-61700.000 1,577.56 U.S. BANK 318650 06/19/2023 ZOOM - ZOOM LICENSE 385-125-61700.000 131.81 U.S. BANK 318650 06/19/2023 BARRACUDA - EMAIL ARCHIVI… 385-125-61700.000 198.00 U.S. BANK 318650 06/19/2023 AMAZON - RAM 385-125-65300.000 108.41 U.S. BANK 318650 06/19/2023 AMAZON - RAM 385-125-65300.000 53.67 U.S. BANK 318650 06/19/2023 THE UPS STORE - POSTAGE 385-160-61100.000 11.20 U.S. BANK 318650 06/19/2023 AMAZON - UNDER DESK KEYB… 385-160-61400.000 -35.60 U.S. BANK 318650 06/19/2023 AMAZON - UNDER DESK KEYB… 385-160-61400.000 -35.60 U.S. BANK 318650 06/19/2023 AMAZON - FD FILE FOLDERS 385-160-61400.000 18.09 U.S. BANK 318650 06/19/2023 SAFEWAY - SWEARING IN/CHI… 385-160-65100.000 23.96 U.S. BANK 318650 06/19/2023 SAFEWAY - APRIL BIRTHDAYS … 385-160-65100.000 45.99 U.S. BANK 318650 06/19/2023 SAFEWAY - SWEARING IN/CHI… 385-160-65100.000 106.21 15 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 12 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 318650 06/19/2023 AMAZON - UNDERDESK KEYB… 385-160-65100.000 91.92 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 385-311-65200.000 12.24 CINTAS CORPORATION #630 318549 06/09/2023 JANITORIAL SUPPLIES 385-311-65600.000 29.60 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 385-311-66100.000 172.35 AT&T 318600 06/16/2023 INTERNET SERVICE - RECREAT… 385-125-61700.000 85.60 AT&T 318600 06/16/2023 INTERNET SERVICE - RECREAT… 385-125-61700.000 53.50 ROBIN WARBEY CONSULTING 318639 06/16/2023 IT CONSULTING SERVICES - FY …385-125-63200.000 2,625.00 O'REILLY AUTO PARTS 318575 06/09/2023 CLEANER 385-311-65700.000 31.01 LEXIS NEXIS 318625 06/16/2023 ZETS SOFTWARE MAINTENAN… 385-125-61700.000 165.38 VERIZON WIRELESS 318648 06/16/2023 FIRE DEPT TABLETS DATA 385-125-61700.000 200.05 STANDARD INSURANCE COM 318589 06/09/2023 INSURANCE FY 2022-2023 385-180-52530.000 2,275.03 TIME WARNER CABLE 318644 06/16/2023 INTERNET SERVICE - FIRE STAT…385-125-61700.000 199.94 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 385-311-65200.000 27.13 CINTAS CORPORATION #630 318549 06/09/2023 JANITORIAL SUPPLIES 385-311-65600.000 29.60 PINNACLE MEDICAL GROUP, I… 318577 06/09/2023 PRE-EMPLOYMENT PHYSICAL -…385-160-68100.000 150.00 O'REILLY AUTO PARTS 318635 06/16/2023 WHEEL WEIGHT 385-311-65700.000 292.13 JESUS EDUARDO ESPINOSA 318566 06/09/2023 MILEAGE REIMBURSEMENT -… 385-125-67200.000 542.10 SHRED-IT USA 318584 06/09/2023 SHREDDING SERVICES - CITY … 385-160-63900.000 134.83 STATE OF CA DEPT. OF JUSTICE 318641 06/16/2023 FINGERPRINT SERVICES - CITY… 385-160-68100.000 98.00 GREENFIELD 101, INC. 318617 06/16/2023 CAR WASH SERVICES - PW 385-311-63900.000 24.00 AGILE OCCUPATIONAL MEDIC… 318597 06/16/2023 PRE-EMPLOYMENT PHYSICAL -…385-160-68100.000 260.00 CINTAS CORPORATION #630 318603 06/16/2023 JANITORIAL SUPPLIES 385-311-65200.000 29.60 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 385-311-65200.000 25.84 STATE STREET BANK & TRUST … DFT0005486 06/09/2023 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0005487 06/09/2023 Defer Comp-Mid Management 385-22430 99.98 STATE STREET BANK & TRUST … DFT0005488 06/09/2023 Defer Comp-Misc Employees 385-22430 110.00 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 385-22225 90.57 Internal Revenue Service DFT0005494 06/09/2023 Medicare 385-22215 291.84 Internal Revenue Service DFT0005495 06/09/2023 Social Security 385-22215 1,247.86 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 385-22220 489.26 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 385-22210 1,303.15 AGILE OCCUPATIONAL MEDIC… 318597 06/16/2023 RANDOM DRUG TEST - A. JAR… 385-160-63900.000 25.00 SEIU Local 521 318663 06/22/2023 Union Dues 385-22420 28.84 Fund 385 - INTERNAL SERVICE Total: 16,060.27
Fund: 390 - CAPITAL PROJECTS FUND
MNS ENGINEERS, INC. 318571 06/09/2023 12TH ST. FROM OAK TO ELM … 390-390-83146.000 12,590.00 TL ENGINEERING 318591 06/09/2023 ENGINEERING SERVICES FOR … 390-390-83145.000 6,775.00 Fund 390 - CAPITAL PROJECTS FUND Total: 19,365.00
Fund: 406 - Municipal Finance Corporation Debt Service - City KS STATEBANK 318624 06/16/2023 CONVERGINT CITYWIDE SURV… 406-900-91210.000 21,627.83 Fund 406 - Municipal Finance Corporation Debt Service - City Total: 21,627.83 Fund: 416 - PNC - Energy Conservation Project Capital Lease HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE - PRINCIPAL 416-900-91210.000 26,677.63 HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE - INTEREST 416-900-91310.000 9,258.17 Fund 416 - PNC - Energy Conservation Project Capital Lease Total: 35,935.80 Fund: 503 - SEWER FUND
SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 503-330-66100.000 342.08 CASEY PRINTING 318548 06/09/2023 UTILITY BILLS FY 2022-2023 503-191-61200.000 350.25 CASEY PRINTING 318548 06/09/2023 UTILITY BILLS FY 2022-2023 503-191-63800.000 350.25 GREENFIELD TRUE VALUE 318562 06/09/2023 WRENCH 503-335-65700.000 69.81 GREEN RUBBER-KENNEDY AG 318616 06/16/2023 7738 - PUMP SUPPLIES 503-335-66300.000 231.21 USA BLUEBOOK 318595 06/09/2023 8' CROSS ARM STRAP 503-333-65700.000 65.13 CASEY PRINTING 318548 06/09/2023 WATER/WASTEWATER RATE S…503-390-89133.000 4,072.86 MNS ENGINEERS, INC. 318571 06/09/2023 WWTP DESIGN PROJECT MAN… 503-390-89133.000 3,168.75 MNS ENGINEERS, INC. 318571 06/09/2023 WWTP DESIGN ENVIRONMEN… 503-390-89132.000 262.50 GONZALES IRRIGATION SYST… 318613 06/16/2023 7740 - INSERT 503-335-66300.000 31.16 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 503-330-66100.000 379.85 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 503-333-65200.000 210.15 GREEN RUBBER-KENNEDY AG 318616 06/16/2023 7740 - GALVANIZE ELBOW, NI… 503-335-66300.000 517.87 16 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 13 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GONZALES IRRIGATION SYST… 318613 06/16/2023 PVC BUSH 503-335-65700.000 48.11 FLUID RESOURCE MANAGEM… 318559 06/09/2023 REED LIFTSTATION REPAIR 503-333-63700.000 889.64 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…503-333-64500.000 34.09 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…503-335-64500.000 34.04 PACIFIC GAS & ELECTRIC 318576 06/09/2023 WASTEWATER TREATMENT P… 503-335-64100.000 3,425.75 RAIN FOR RENT SALINAS 318582 06/09/2023 TYLER LIFTSTATION EMERGEN…503-333-63800.000 7,285.04 QUINN COMPANY 318581 06/09/2023 7716 - FUSE 503-333-66300.000 5.37 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 503-333-64100.000 696.34 PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 503-335-64100.000 2,809.14 U.S. BANK 318650 06/19/2023 COSTCO - BOTTLED WATER 503-335-65100.000 17.97 MONTEREY BAY ANALYTICAL … 318572 06/09/2023 WATER AND SEWER SAMPLES… 503-335-63800.000 1,391.62 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 503-333-65200.000 45.48 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 503-330-66100.000 516.68 GREEN RUBBER-KENNEDY AG 318616 06/16/2023 T-BOLT CLAMPS - SPRAYFIELDS 503-335-65700.000 139.87 CITY OF GREENFIELD 318550 06/09/2023 520 TENTH STREET 503-330-64300.000 125.68 CITY OF GREENFIELD 318550 06/09/2023 520 TENTH STREET 503-330-64300.000 77.46 CITY OF GREENFIELD 318550 06/09/2023 520 TENTH STREET 503-330-64400.000 34.15 O'REILLY AUTO PARTS 318575 06/09/2023 7730 - BATTERY 503-335-66300.000 52.61 TYLER TECHNOLOGIES 318594 06/09/2023 UTILITY BILLING ONLINE COM… 503-191-63300.000 37.50 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 503-333-65200.000 45.48 WALLACE GROUP 318649 06/16/2023 WWTP-COMPLIANCE AND PR… 503-335-63800.000 2,291.25 HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE - PRINCIPAL 503-900-91210.000 40,016.44 HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE - INTEREST 503-900-91310.000 13,887.26 SWIFT TECTONICS, INC. 318590 06/09/2023 WWTP - SQUIRREL BARRIER 503-335-63700.000 15,750.00 SWIFT TECTONICS, INC. 318643 06/16/2023 WWTP - CLEAN PONDS 503-335-63800.000 16,910.88 CASEY PRINTING 318601 06/16/2023 UTILITY BILLS FY 2022-2023 503-191-61200.000 349.83 CASEY PRINTING 318601 06/16/2023 UTILITY BILLS FY 2022-2023 503-191-63800.000 349.84 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 503-333-65200.000 45.48 AMERICAN FAMILY LIFE DFT0005498 06/09/2023 May 2023 503-22440 20.58 STATE STREET BANK & TRUST … DFT0005481 06/09/2023 Defer Comp-Misc Employees 503-22430 136.53 STATE STREET BANK & TRUST … DFT0005486 06/09/2023 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST … DFT0005488 06/09/2023 Defer Comp-Misc Employees 503-22430 62.52 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 503-22225 133.42 Internal Revenue Service DFT0005494 06/09/2023 Medicare 503-22215 429.78 Internal Revenue Service DFT0005495 06/09/2023 Social Security 503-22215 1,837.36 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 503-22220 382.19 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 503-22210 1,104.14 O'REILLY AUTO PARTS 318635 06/16/2023 7734 - OIL 503-335-66300.000 19.69 GONZALES IRRIGATION SYST… 318613 06/16/2023 PVC - IRRIGATION PONDS 503-335-65700.000 318.92 JORGE SOTO 318622 06/16/2023 REIMBURSEMENT - BOOTS 503-335-65200.000 100.00 SEIU Local 521 318663 06/22/2023 Union Dues 503-22420 130.89 Fund 503 - SEWER FUND Total: 122,163.39
Fund: 504 - WATER FUND
Regional Government Services 318583 06/09/2023 REIMBURSABLE EXPENSE 504-345-63700.000 30.00 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE 504-340-66100.000 342.08 CASEY PRINTING 318548 06/09/2023 UTILITY BILLS FY 2022-2023 504-191-61200.000 350.25 CASEY PRINTING 318548 06/09/2023 UTILITY BILLS FY 2022-2023 504-191-63800.000 350.25 G&C CONSULTING, INC. 318610 06/16/2023 GM SERVICES 504-12392 3,000.00 G&C CONSULTING, INC. 318610 06/16/2023 GM SERVICES 504-390-86205.000 3,000.00 USA BLUEBOOK 318595 06/09/2023 8' CROSS ARM STRAP 504-345-65700.000 65.12 CASEY PRINTING 318548 06/09/2023 WATER/WASTEWATER RATE S…504-390-86801.000 4,072.85 MNS ENGINEERS, INC. 318571 06/09/2023 APPLE AVE FARM HOUSING … 504-390-86210.000 487.50 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 504-340-66100.000 379.85 GREEN RUBBER-KENNEDY AG 318561 06/09/2023 SPEARS 504-345-65700.000 5.13 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 504-345-65200.000 16.35 O'REILLY AUTO PARTS 318575 06/09/2023 9800 - FUSE HOLDER 504-345-66300.000 4.64 AT&T 318544 06/09/2023 PD FAX/ALARMS/LIFT STATION…504-345-64500.000 105.71 PACIFIC GAS & ELECTRIC 318576 06/09/2023 13TH/OAK WELL 504-345-64100.000 1,720.69 GREEN RUBBER-KENNEDY AG 318616 06/16/2023 GATE VALVE/INJECTOR SUPPL… 504-345-65700.000 155.91 PACIFIC GAS & ELECTRIC 318576 06/09/2023 10TH STREET WELL 504-345-64100.000 24.52 17 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 14 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount PACIFIC GAS & ELECTRIC 318636 06/16/2023 MONTHLY UTILITIES 504-345-64100.000 18,519.38 MONTEREY BAY ANALYTICAL … 318572 06/09/2023 WATER AND SEWER SAMPLES… 504-345-63800.000 1,082.38 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 504-345-65200.000 16.35 SOUTHERN COUNTIES LUBRIC… 318586 06/09/2023 GASOLINE AND DIESEL 504-340-66100.000 516.68 CERTIFIED LABORATORIES 318602 06/16/2023 FLOW TUBE 504-345-65700.000 407.56 CITY OF GREENFIELD 318550 06/09/2023 CITY WIDE FIRE HYDRANT FLU… 504-340-64300.000 152.89 CITY OF GREENFIELD 318550 06/09/2023 520 TENTH STREET 504-340-64400.000 125.68 NV5, INC. 318633 06/16/2023 APPLE AVENUE WATER SYST… 504-390-86210.000 37,371.31 TYLER TECHNOLOGIES 318594 06/09/2023 UTILITY BILLING ONLINE COM… 504-191-63300.000 37.50 CINTAS CORPORATION #630 318549 06/09/2023 UNIFORMS 504-345-65200.000 16.35 HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE - PRINCIPAL 504-900-91210.000 66,694.08 HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE - INTEREST 504-900-91310.000 23,145.42 HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE 504-900-91210.000 64,641.61 HUNTINGTON PUBLIC CAPITAL…318565 06/09/2023 EQUIPMENT LEASE 504-900-91310.000 19,381.39 CASEY PRINTING 318601 06/16/2023 UTILITY BILLS FY 2022-2023 504-191-61200.000 349.84 CASEY PRINTING 318601 06/16/2023 UTILITY BILLS FY 2022-2023 504-191-63800.000 349.84 CINTAS CORPORATION #630 318603 06/16/2023 UNIFORMS 504-345-65200.000 101.36 AMERICAN FAMILY LIFE DFT0005498 06/09/2023 May 2023 504-22440 20.58 STATE STREET BANK & TRUST … DFT0005481 06/09/2023 Defer Comp-Misc Employees 504-22430 136.53 STATE STREET BANK & TRUST … DFT0005486 06/09/2023 Defer Comp-Management 504-22430 122.50 STATE STREET BANK & TRUST … DFT0005488 06/09/2023 Defer Comp-Misc Employees 504-22430 62.48 STATE OF CALIFORNIA EDD DFT0005493 06/09/2023 SDI 504-22225 114.03 Internal Revenue Service DFT0005494 06/09/2023 Medicare 504-22215 367.62 Internal Revenue Service DFT0005495 06/09/2023 Social Security 504-22215 1,572.08 STATE OF CALIFORNIA EDD DFT0005496 06/09/2023 State Withholding 504-22220 330.87 Internal Revenue Service DFT0005497 06/09/2023 Federal Tax Withholding 504-22210 1,003.98 JORGE SOTO 318622 06/16/2023 REIMBURSEMENT - BOOTS 504-345-65200.000 100.00 SEIU Local 521 318663 06/22/2023 Union Dues 504-22420 125.18 Fund 504 - WATER FUND Total: 250,976.32
Grand Total: 1,002,937.79
18 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 15 of 20
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 286,653.32
102 - Fire General 42,796.87
105 - Community Outreach 295.24
200 - SUPPLEMENTAL LAW ENFORCEMENT 75,165.09
220 - Supplemental Transactions & Use Tax Fund (V & W) 34,946.16 230 - GAS TAX FUND 6,630.69
263 - LLM #1 - LEXINGTON 5,354.28
264 - LLM #2 - TERRA VERDE, ETC 31,442.43
265 - SMD #1 284.77
266 - SMD #2 284.13
267 - Vintage Meadows LLMD #3 209.71
297 - GREENFIELD SCIENCE WORKSHOP 27,681.85
375 - RISK MANAGEMENT 24,907.75
380 - VEHICLE AND EQUIPMENT REPLACEMENT 156.89
385 - INTERNAL SERVICE 16,060.27
390 - CAPITAL PROJECTS FUND 19,365.00
406 - Municipal Finance Corporation Debt Service - City 21,627.83 416 - PNC - Energy Conservation Project Capital Lease 35,935.80 503 - SEWER FUND 122,163.39
504 - WATER FUND 250,976.32
Grand Total: 1,002,937.79
Account Summary
Account Number Account Name Payment Amount
100-101-63100.000 Administration Services 2,211.75
100-101-67300.000 Other Meals & Travel 57.46
100-101-68200.000 Community Outreach 34.98
100-101-68300.000 Memberships 7,538.00
100-105-68200.000 Community Outreach 646.57
100-105-68201.000 Rent Assistance 7,860.00
100-110-64500.000 Phone Charges 47.20
100-111-61200.000 Printing and Copying 194.93
100-111-63700.000 Public Works Services 4,690.00
100-111-63900.000 General Services 285.00
100-111-64100.000 Electricity 587.44
100-111-64200.000 Gas Utility 487.20
100-111-64300.000 Water Utility 459.71
100-111-64400.000 Waste Disposal 172.36
100-111-64500.000 Phone Charges 287.97
100-111-65100.000 General Operating Suppl… 140.75
100-111-65200.000 Uniforms / Personnel Eq… 56.05
100-111-65600.000 Janitorial Supplies 224.28
100-111-65700.000 Public Works Supplies 116.58
100-111-65900.000 Building Maintenance S… 2,487.53
100-111-66100.000 Gasoline & Oil 332.60
100-170-61400.000 Office Supplies 68.13
100-170-63900.000 General Services 62.42
100-170-67600.000 Publications 408.36
100-190-61400.000 Office Supplies 98.79
100-190-63300.000 Financial Services 2,190.55
100-191-64400.000 Waste Disposal 122,775.59
100-201-61100.000 Postage 451.97
100-201-61200.000 Printing and Copying 32.62
100-201-63900.000 General Services 53.99
100-201-64500.000 Phone Charges 59.73
100-201-65100.000 General Operating Suppl… 2,825.34
100-201-65600.000 Janitorial Supplies 516.35
19 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 16 of 20
Account Summary
Account Number Account Name Payment Amount
100-201-65900.000 Building Maintenance S… 108.30
100-201-66100.000 Gasoline & Oil 1,034.46
100-201-67100.000 Meetings & Conferences 50.87
100-201-67200.000 Other Training 3,453.19
100-215-61200.000 Printing and Copying 88.33
100-215-61400.000 Office Supplies 272.71
100-215-63400.000 Police Services 1,519.79
100-215-64600.000 Cell Phone Charges 65.61
100-215-65000.000 Vehicle & Equip. Parts & … 569.08
100-215-65100.000 General Operating Suppl… 22.82
100-215-65400.000 Police Supplies 355.49
100-215-66100.000 Gasoline & Oil 10,476.68
100-215-66200.000 Vehicle and Equipment … 204.45
100-215-67200.000 Other Training 3,664.85
100-215-67600.000 Publications 49.70
100-22210 Federal Withholding Tax… 12,974.45
100-22215 FICA Payable 19,831.52
100-22220 State Withholding Tax P… 4,937.70
100-22225 S.D.I. Payable 1,158.60
100-22410 G.P.O.A. Union Dues Pay… 560.00
100-22415 G.P.S.A. Union Dues Pay… 150.97
100-22420 S.E.I.U. Union Dues Paya… 265.73
100-22430 Deferred Comp Payable 4,355.75
100-22431 Roth 847.50
100-22435 PERS Loan Payable 223.60
100-22440 AFLAC Insurance Payable 1,569.06
100-22481 POLICE AMMUNITION 151.05
100-22511 Planning Deposits - Vint… 3,183.88
100-230-66100.000 Gasoline & Oil 332.60
100-24717 Civil Review Deposit - M… 420.00
100-24720 Civil Review Deposit - Gr… 877.50
100-24722 Civil Deposit - 525 10th … 600.00
100-26001 Suspense Account 1,200.00
100-310-61400.000 Office Supplies 8.93
100-310-65100.000 General Operating Suppl… 183.30
100-310-65200.000 Uniforms/Personnel Equ… -21.23
100-320-63700.000 Public Works Services 480.00
100-320-64300.000 Water Utility 388.27
100-320-64400.000 Waste Disposal 2,737.89
100-320-65000.000 Vehicle & Equip. Parts & … 516.89
100-320-65100.000 General Operating Suppl… 24.48
100-320-65200.000 Uniforms / Personnel Eq… 277.39
100-320-65700.000 Public Works Supplies 1,475.36
100-320-66100.000 Gasoline & Oil 597.24
100-320-66200.000 Vehicle and Equipment … 30.00
100-320-66300.000 General Operations Equi… 2,077.06
100-550-64100.000 Electricity 325.26
100-550-64300.000 Water Utility 7,323.45
100-550-64400.000 Waste Disposal 193.98
100-550-65000.000 Vehicle & Equip. Parts & … 354.19
100-550-65200.000 Uniforms/Personnel Equ… 277.39
100-550-65600.000 Janitorial Supplies 245.08
100-550-65700.000 Public Works Supplies 1,732.41
100-550-66100.000 Gasoline & Oil 678.66
100-550-66300.000 General Operations Equi… 102.99
100-551-61200.000 Printing and Copying 43.79
100-551-61400.000 Office Supplies 45.98
100-551-63500.000 Recreation Services 2,091.20
20 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 17 of 20
Account Summary
Account Number Account Name Payment Amount
100-551-63900.000 General Services 250.00
100-551-64100.000 Electricity 515.90
100-551-64200.000 Gas Utility 366.45
100-551-64300.000 Water Utility 87.80
100-551-64400.000 Waste Disposal 310.50
100-551-64500.000 Phone Charges 163.01
100-551-66100.221 Gasoline & Oil 332.60
100-590-63900.000 General Services 90.00
100-590-64100.000 Electricity 336.38
100-590-64200.000 Gas Utility 82.51
100-590-64300.000 Water Utility 51.34
100-601-61400.000 Office Supplies 479.45
100-601-63600.000 Community Developmen… 9,056.25
100-601-63700.000 General Engineering Serv… 1,320.00
100-601-66100.000 Gasoline & Oil 166.30
100-601-67100.000 Meetings & Conferences 250.00
100-601-71300.000 Technology Equipment 825.05
100-601-73710.000 Community Marketing P… 43.88
100-601-73721.000 REAP Grant Expenditure 15,697.50
102-22210 Federal Withholding Tax… 7,341.87
102-22215 FICA Payable 8,406.76
102-22220 State Withholding Tax P… 2,765.96
102-22225 S,D.I Payable 494.52
102-22410 Union Dues Payable 280.00
102-22430 Deferred Comp Payable 873.41
102-22450 Wage Garnishments Pay… 471.68
102-250-61100.000 Postage 9.19
102-250-61400.000 Office Supplies 93.22
102-250-63200.000 Technology Services 29.55
102-250-63600.000 Community Developmen… 1,200.00
102-250-64300.000 Water Utility 41.33
102-250-64400.000 Waste Disposal 268.40
102-250-65000.000 Vehicle & Equip. Parts & … 41.73
102-250-65100.000 General Operating Suppl… 1,569.17
102-250-65200.000 Uniforms/Personnel Equ… 7,817.48
102-250-65400.000 Firefighter Supplies/Prev… 5,827.70
102-250-65600.000 Jantorial Supplies 319.28
102-250-65900.000 Building Maintenance S… 357.35
102-250-66100.000 Gasoline & Oil 954.20
102-250-66200.000 Vehicle and Equipment … 3,151.07
102-250-67400.000 Certifications 33.00
102-250-67800.000 Tuition Fees 450.00
105-105-63900.000 General Services 295.24
200-205-67200.000 Other Training -16.22
200-205-71400.000 Police Equipment 12,735.02
200-205-81500.000 Vehicles 62,446.29
220-215-65000.000 Vehicle & Equip. Parts & … 1,224.16
220-215-66200.000 Vehicle and Equipment … 296.01
220-22210 Federal Withholding Tax… 10,039.20
220-22215 FICA Payable 14,490.86
220-22220 State Withholding Tax P… 4,243.20
220-22225 S.D.I. Payable 852.41
220-22410 G.P.O.A. Union Dues Pay… 675.00
220-22415 G.P.S.A. Union Dues Pay… 149.03
220-22430 Deferred Comp Payable 2,976.29
230-320-64100.000 Electricity 5,483.62
230-320-64300.000 Water Utility 146.92
230-320-65700.000 Public Works Supplies 1,000.15
21 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 18 of 20
Account Summary
Account Number Account Name Payment Amount
263-22210 Federal Withholding Tax… 81.01
263-22215 FICA Payable 160.74
263-22220 State Withholding Tax P… 27.73
263-22225 S.D.I. Payable 9.47
263-22420 S.E.I.U. Union Dues Paya… 5.82
263-360-63700.000 Public Works Services 4,730.00
263-360-64300.000 Water Utility 339.51
264-22210 Federal Withholding Tax… 87.17
264-22215 FICA Payable 187.30
264-22220 State Withholding Tax P… 28.82
264-22225 S.D.I. Payable 11.04
264-22420 S.E.I.U. Union Dues Paya… 5.82
264-360-63700.000 Public Works Services 26,430.00
264-360-64100.000 Electricity 899.28
264-360-64300.000 Water Utility 3,793.00
265-22210 Federal Withholding Tax… 81.01
265-22215 FICA Payable 160.74
265-22220 State Withholding Tax P… 27.73
265-22225 S.D.I. Payable 9.47
265-22420 S.E.I.U. Union Dues Paya… 5.82
266-22210 Federal Withholding Tax… 80.94
266-22215 FICA Payable 160.30
266-22220 State Withholding Tax P… 27.72
266-22225 S.D.I. Payable 9.39
266-22420 S.E.I.U. Union Dues Paya… 5.78
267-360-64100.000 Electricity 209.71
297-22210 Federal Withholding Tax… 1,281.24
297-22215 FICA Payable 2,423.34
297-22220 State Withholding Tax P… 422.52
297-22225 S.D.I. Payable 142.53
297-22430 Deferred Comp Payable 843.94
297-597-64100.000 Electricity 669.54
297-597-64200.000 Gas Utility 97.15
297-597-64300.000 Water Utility 71.82
297-597-64400.000 Waste Disposal 104.59
297-597-64500.000 Phone Charges 48.06
297-597-65500.000 Recreation Supplies 12,446.87
297-597-66100.000 Gasoline & Oil 997.78
297-598-65100.204 General Operating Suppl… 347.48
297-598-65100.205 General Operating Suppl… 5,085.17
297-598-65100.206 General Operating Suppl… 159.00
297-598-65100.207 General Operating Suppl… 2,540.82
375-115-62110.000 Claims 24,907.75
380-390-81540.000 Fire Vehicles 156.89
385-125-61400.000 Office Supplies 1,081.01
385-125-61700.000 Software Maintenance C… 3,321.66
385-125-63200.000 Technology Services 2,625.00
385-125-65300.000 Technology Supplies 162.08
385-125-67200.000 Other Training 542.10
385-160-61100.000 Postage 11.20
385-160-61400.000 Office Supplies -53.11
385-160-63900.000 General Services 159.83
385-160-65100.000 General Operating Suppl… 268.08
385-160-68100.000 Recruitment 508.00
385-180-52530.000 Long-Term Disability Ins… 2,275.03
385-22210 Federal Withholding Tax… 1,303.15
385-22215 FICA Payable 1,539.70
385-22220 State Withholding Tax P… 489.26
22 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 19 of 20
Account Summary
Account Number Account Name Payment Amount
385-22225 S.D.I. Payable 90.57
385-22420 S.E.I.U. Union Dues Paya… 28.84
385-22430 Deferred Comp Payable 359.98
385-311-63900.000 General Services 24.00
385-311-64200.000 Gas Utility 23.20
385-311-64500.000 Phone Charges 67.28
385-311-65200.000 Uniforms / Personnel Eq… 191.13
385-311-65600.000 Janitorial Supplies 88.80
385-311-65700.000 Public Works Supplies 366.43
385-311-65900.000 Building Maintenance S… 88.19
385-311-66100.000 Gasoline & Oil 498.86
390-390-83145.000 Traffic Master Plan 6,775.00
390-390-83146.000 2306 12th Street Improv… 12,590.00
406-900-91210.000 Principal 21,627.83
416-900-91210.000 Principal 26,677.63
416-900-91310.000 Interest Expense 9,258.17
503-191-61200.000 Printing and Copying 700.08
503-191-63300.000 Financial Services 37.50
503-191-63800.000 Utility Bill Services 700.09
503-22210 Federal Withholding Tax… 1,104.14
503-22215 FICA Payable 2,267.14
503-22220 State Withholding Tax P… 382.19
503-22225 S.D.I. Payable 133.42
503-22420 S.E.I.U. Union Dues Paya… 130.89
503-22430 Deferred Comp Payable 321.55
503-22440 AFLAC Insurance Payable 20.58
503-330-64300.000 Water Utility 203.14
503-330-64400.000 Waste Disposal 34.15
503-330-66100.000 Gasoline & Oil 1,238.61
503-333-63700.000 Public Works Services 889.64
503-333-63800.000 Sewer & Water Services 7,285.04
503-333-64100.000 Electricity 696.34
503-333-64500.000 Phone Charges 34.09
503-333-65200.000 Uniforms/Personnel Equ… 346.59
503-333-65700.000 Public Works Supplies 65.13
503-333-66300.000 General Equipment Ope… 5.37
503-335-63700.000 Public Works Services 15,750.00
503-335-63800.000 Sewer & Water Services 20,593.75
503-335-64100.000 Electricity 6,234.89
503-335-64500.000 Phone Charges 34.04
503-335-65100.000 General Operating Suppl… 17.97
503-335-65200.000 Uniforms / Personnel Eq… 100.00
503-335-65700.000 Public Works Supplies 576.71
503-335-66300.000 General Equipment Ope… 852.54
503-390-89132.000 New WWTP Environmen… 262.50
503-390-89133.000 New WWTP Design 2022 7,241.61
503-900-91210.000 Principal 40,016.44
503-900-91310.000 Interest Expense 13,887.26
504-12392 Clark Colony-GSP Prepar… 3,000.00
504-191-61200.000 Printing and Copying 700.09
504-191-63300.000 Financial Services 37.50
504-191-63800.000 Utility Bill Services 700.09
504-22210 Federal Withholding Tax… 1,003.98
504-22215 FICA Payable 1,939.70
504-22220 State Withholding Tax P… 330.87
504-22225 S.D.I. Payable 114.03
504-22420 S.E.I.U. Union Dues Paya… 125.18
504-22430 Deferred Comp Payable 321.51
23 Expense Approval Report Payment Dates: 6/9/2023 - 6/22/2023 6/23/2023 10:08:25 AM Page 20 of 20
Account Summary
Account Number Account Name Payment Amount
504-22440 AFLAC Insurance Payable 20.58
504-340-64300.000 Water Utility 152.89
504-340-64400.000 Waste Disposal 125.68
504-340-66100.000 Gasoline & Oil 1,238.61
504-345-63700.000 Public Works Services 30.00
504-345-63800.000 Water Production Servic… 1,082.38
504-345-64100.000 Electricity 20,264.59
504-345-64500.000 Phone Charges 105.71
504-345-65200.000 Uniforms / Personnel Eq… 250.41
504-345-65700.000 Public Works Supplies 633.72
504-345-66300.000 General Operations Equi… 4.64
504-390-86205.000 GSA - GSP Preparation/I… 3,000.00
504-390-86210.000 Apple Avenue Consolidat… 37,858.81
504-390-86801.000 Well Projects 4,072.85
504-900-91210.000 Principal 131,335.69
504-900-91310.000 Interest Expense 42,526.81
Grand Total: 1,002,937.79
Project Account Summary
Project Account Key Payment Amount
**None** 1,002,937.79
Grand Total: 1,002,937.79
24 City Council Minutes
June 13, 2023
Page | 1

CITY COUNCIL MINUTES
REGULAR MEETING OF JUNE 13, 2023

CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Untalon, Councilmembers Martinez and Ortiz Councilmember Rodriguez attended remotely
ABSENT: None
STAFF: City Manager Wood, Chief Langborg, Public Works Director Tugel, Community Development Director Mugan, Sergeant Gutierrez, Science Workshop Director Sanchez, Community Engagement Coordinator Lopez, IT Director Espinosa, City Attorney Thompson, City Clerk Rathbun
GUESTS: Claudia Gomez, Denise Jaime, Adela Alvarez, Monica, Alberta Medino , Melinda Ramirez, Maribel Fernandez, Micaella Espinosa, Cynthia Zavala, Beatriz Diaz

INVOCATION BY PASTOR INES VERLUGO
Invocation was given by Pastor Verlugo.
.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
City Manager Wood asked that Item I-5, Dog Park Update, be removed. Council concurred.

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Claudia Gomez, Door to Hope, explained the program and stated that she would like to continue to partner with the City of Greenfield to keep the program going.

Denise Jaime stated that they were here asking for the City’s support for the Door to Hope program.

Adela Alvarez stated that she had been working with the Door to Hope program for the last 7 years. She stated that she worked with the game section which taught children to interact with other students and improve their motor and verbal skills. She stated that this program was free of charge to the entire community and asked for the City to continue to support the program.

The following residents expressed the importance of the Door to Hope program and asked that the City continue their support: Monica S., Alverta Medino, Melinda Ramirez, Micaella Espinosa, Estela, and Maribel Fernandez.
25 City Council Minutes
June 13, 2023
Page | 2
Cynthia Zavala thanked the City Council for their support for the Greenfield Sober Grad. She stated that they had a very successful event and that approximately 120 students attended.

Beatriz Diaz stated that she was in support of the First 5 program. She also stated that the City needed to get a better system for the City Council meeting as well as better translation equipment.

COMMENTS FROM CITY COUNCIL
Councilmember Rodriguez stated that she had no comment.

Councilmember Martinez thanked all the parents for attending the city council meeting.

Councilmember Ortiz congratulated all involved with the Sober Grand and stated that they did a great job. She also stated that she wanted to commend the Police Department for doing a great job on the stand-off situation. She asked about code enforcement and what was their priority and schedule. She also stated that staff may want to look into having the Farmer’s Market at the Memorial Hall.

Mayor Pro-tem Untalon thanked the Police Department, Fire Department and all other agencies that helped with the stand-off situation and for keeping everyone informed through social media. She stated that every department should be doing this as well so that the public could be aware of what was going on. She stated that summer was in full force and there were a lot of kids and asked that everyone be aware while driving. She also congratulated all the 2023 grads.

Mayor White requested that the City purchase more headsets for translation. He announced the next senior event was next Tuesday from 11 a.m. to 1 p.m.; Greenfield Library was providing free lunch for kids 18 and under. He stated that he attended the last Salinas Valley Chamber meeting and they welcomed a new legal office business that would be opening in King City. He asked that Council receive an update on the Welcome Signs, the downtown project and the 12th Street Improvement project. He also congratulated all the 2023 graduates.

CONSENT ITEMS
A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Martinez to approve Warrants #318358 through #318541 and Bank Drafts #5460 through #5480 in the amount of $625,710.45 Minutes of the May 23, 2023 City Council Meeting, adopt Resolution #2023-69, “A Resolution of the City Council of the City of Greenfield Approving the Memorandum of Understanding Between the City of Greenfield and the Greenfield Police Sergeants’ Association”, and adopt Resolution #2023-70, “A Resolution of the City Council of the City of Greenfield Authorizing an Improvement Agreement with the Owners of Greenfield Common, Phase I, for Public Improvements as Requested by the City as Conditions of Approval”, and adopt Resolution #2023-71, “A Resolution of the City Council of the City of Greenfield Supplementally Appropriating Funds in the Fiscal Year 2022-2023 Budget in the Amount of $10,000 to Carry Out a Portion of the Housing Stability (Deposit Assistance) Funds Granted by United Way Monterey County”, and adopt Resolution #2023-72, “A Resolution of the City Council of the City of Greenfield Supplementally Appropriating Funds in the Fiscal Year 2022-2023 Budget in the Amount of $12,000 to Carry Out a Portion of the EFSP Funds During Fiscal Year 2022-2023”. Roll Call Vote: AYES: Councilmember Rodriguez, Councilmember Ortiz, Councilmember Martinez, Mayor Pro-tem Untalon and Mayor White.

Motion carried.

MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS PRESENTATION – GREENFIELD HIGH SCHOOL VARSITY BASEBALL
Mayor White read the proclamation and presented it to Coach Mendoza and Coach Pajas. 26 City Council Minutes
June 13, 2023
Page | 3
Coach Mendoza and Coach Pajas announced the names of the players and presented them with a certificate.

PROCLAMATION – PROCLAIMING JUNE 2023 ALZHEIMER’S & BRAIN AWARENESS MONTH
Mayor White read the proclamation proclaiming June 2023 as Alzheimer’s & Brain Awareness Month and presented it to Fabiola Lopez.

PROCLAMATION – PROCLAIMING JUNE 2023 AS “LGBTQ PRIDE MONTH” Mayor White read the proclamation proclaiming June 2023 as “LGBTQ Pride Month” and presented it to Braulio Fabian.

PROCLAMATION – PROCLAIMING JUNE 2023 AS IMMIGRANT HERITAGE MONTH Mayor White read the proclamation proclaiming June 2023 as Immigrant Heritage Month.

UPDATE – TRAFFIC SAFETY COMMITTEE
Public Works Director Tugel gave an update on the Traffic Safety Committee and reviewed the Traffic Calming Handbook and how a resident would file a complaint.

Mayor Pro-tem Untalon stated that she would like the City to partner with the school district to make sure the areas around the schools were safer. She thanked Public Works Director Tugel and stated that was a great presentation.

Denise Jaime stated that she would relay this information to the schools and encouraged the idea of having safety workshops for the students. She stated that the community needed to be educated on traffic safety and the City and School needed to work together.

Councilmember Martinez asked that this information be given to Dr. Martinez, Central Binacional para el Desarrollo Indigenda Oaxaqueno.

Sgt. Gutierrez stated that the Police Department had applied for a Traffic Safety grant and the grant funds would be used for safety training and a trailer.

PUBLIC HEARINGS
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1, FISCAL YEAR 2023-2024
RESOLUTION #2023-73

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE

LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-74
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2, FISCAL YEAR 2023-2024
RESOLUTION #2023-75
27 City Council Minutes
June 13, 2023
Page | 4

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE

LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-76
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 3, FISCAL YEAR 2023-2024
RESOLUTION #2023-77

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE

LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-78
Staff report was given by City Engineer Pike.

Mayor White opened the public hearing at 7:37 p.m.

No comments were received.

Mayor White closed the public hearing at 7:38 p.m.

A MOTION by Councilmember Martinez, seconded by Councilmember Ortiz to adopt Resolution #2023- 73, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 1, Fiscal Year 2023-2024” , adopt Resolution #2023-74, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 1 for Fiscal Year 2023- 2024”, adopt Resolution #2023-75, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 2, Fiscal Year 2023-2024”, adopt Resolution #2023-76, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2023-2024”, adopt Resolution #2023-77, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 3, Fiscal Year 2023-2024, and adopt Resolution #2023-78, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 3 for Fiscal Year 2023-2024”. Roll Call Vote: AYES: Councilmember Rodriguez, Councilmember Ortiz, Councilmember Martinez, Mayor Pro-tem Untalon and Mayor White. Motion carried.

ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD’S STREET AND DRAINAGE DISTRICT NO. 1 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-79

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE

LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-80
Staff report was given by City Engineer Pike.
28 City Council Minutes
June 13, 2023
Page | 5
Mayor White opened the public hearing at 7:41 p.m.

No comments were received.

Mayor White closed the public hearing at 7:42 p.m.

A MOTION by Councilmember Martinez, seconded by Councilmember Ortiz to adopt Resolution #2023- 79, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 1 for Fiscal Year 2023-24” and adopt Resolution #2023-80, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 1 for Fiscal Year 2023-2024”. Roll Call Vote: AYES: Councilmember Rodriguez, Councilmember Ortiz, Councilmember Martinez, Mayor Pro-tem Untalon and Mayor White. Motion carried.

ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD’S STREET AND DRAINAGE DISTRICT NO. 2 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-81

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE

LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-82
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT

REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD’S STREET AND DRAINAGE DISTRICT NO. 3 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-83

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE

LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2023-2024 RESOLUTION #2023-84
Staff report was given by City Engineer Pike.

Mayor White opened the public hearing at 7:43 p.m.

No comments were received.

Mayor White closed the public hearing at 7:44 p.m.

A MOTION by Councilmember Martinez, seconded by Councilmember Ortiz to adopt Resolution #2023- 81, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 2 for Fiscal Year 2023-2024”, adopt Resolution #2023-82, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 2 for Fiscal Year 2023-2024”, adopt Resolution #2023-83, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 3 for Fiscal Year 2023-2024”, and adopt Resolution #2023-84, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 3 for Fiscal Year 2023-2024”. Roll Call Vote: AYES: Councilmember Rodriguez, Councilmember Ortiz, Councilmember Martinez, Mayor Pro-tem Untalon and Mayor White. Motion carried. 29 City Council Minutes
June 13, 2023
Page | 6

CITY COUNCIL BUSINESS

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

THAT A NUISANCE EXISTS IN CONNECTION WITH THE EXISTENCE OF WEEDS, HAZARDOUS

VEGETATIVE GROWTH, AND REFUSE ON CERTAIN PROPERTIES WITHIN THE CITY OF

GREENFIELD AND AUTHORIZING THE CITY CLERK TO MAIL WRITTEN NOTICES RESOLUTION #2023-85
Staff report was given by Chief Langborg.

A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Martinez to adopt Resolution #2023-85, “A Resolution of the City Council of the City of Greenfield Declaring that a Nuisance Exists in Connection with the Existence of Weeds, Hazardous Vegetative Growth, and Refuse on Certain Properties within the City of Greenfield and Authorizing the City Clerk to Mail Written Notices”. Roll Call Vote: AYES: Councilmember Rodriguez, Councilmember Ortiz, Councilmember Martinez, Mayor Pro-tem Untalon and Mayor White. Motion carried.

City Council adjourned at 7:51 p.m. for a 10 minute break.

City Council reconvened at 8:00 p.m.

REVIEW AND DISCUSSION REGARDING THE PROPOSED 2023-2024 FISCAL YEAR BUDGET Staff report was given by City Manager Wood.

City Manager Wood reviewed the proposed 2023-2024 Fiscal Year Budget, expenditures and revenues.

City Council discussed the proposed budget.

This item was for discussion and review only.

CONSIDERATION OF FILLING CITY COUNCIL SEAT AFTER COUNCILMEMBER RESIGNATION Staff report was given by City Attorney Thompson.

There was discussion among the City Council regarding filling the City Council seat.

Stephanie Garcia stated that the voters from District 1 should have a say on who was appointed. She stated that Drew Tipton lost the election by only a few votes and the Council should appoint him. She stated that the voters have spoken.

Jessica Bautista asked if the seat had to be appointed within 60 days of being vacated. City Attorney Thompson stated yes. Ms. Bautista stated that Mayor Pro-tem Untalon had announced her departure and asked if she still could stay until someone was appointed. She also stated that Drew Tipton did interview the last time so he was clearly still interested.

Mayor Pro-tem Untalon stated that she announced that she would be resigning once an appointment was made for her seat and stated that she was still living in Greenfield.

It was the consensus of the Council to fill the vacancy of the City Council seat after Mayor Pro-tem Untalon’ s resignation by appointment and to accept applications once the 2023-2024 budget was approved.
30 City Council Minutes
June 13, 2023
Page | 7

ADJOURN TO CLOSED SESSION
CLOSED SESSION - GOVERNMENT CODE SECTION 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
AGENCY DESIGNATED REPRESENTATIVES: CITY MANAGER
EMPLOYEE ORGANIZATION: GREENFIELD POLICE OFFICERS ASSOCIATION Meeting adjourned to closed session at 9:08 p.m.

RECONVENE TO OPEN SESSION
Meeting reconvened to open session at 9:43 p.m.

There was no reportable action.

CITY ATTORNEY REPORT
No report.

CITY MANAGER REPORT
City Manager Wood announced that this Thursday there would be a community budget workshop at 6 p.m. in the Council Chambers. He also stated that he meet with Community Engagement Coordinator Lopez and the two youth commissioners and it was fun and couldn’t wait to get the Commission up and running.

ADJOURNMENT
Meeting adjourned at 9:44 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
31 DEPOSITORY MATURITY DATE INTEREST RATE DOLLAR/PAR AMOUNT MARKET VALUE State of California Local Agency Investment Fund (LAIF) Immediate $ 13,899,262 13,899,262 $ Laif Interest (January-March 2023) 2.07% 73,448 $ 73,448 $ Total State of California $ 13,972,710 13,972,710 $
Wells Fargo Bank Checking Account Pool Cash Immediate 5,354,513 $ 5,354,513 $ Total Wells Fargo Bank $ 5,354,513 5,354,513 $
N/A Petty Cash General Immediate 1,531 $ 1,531 $
N/A Petty Cash Police Immediate 500 $ 500 $
Total Petty Cash $ 2,031 2,031 $
Pro Equities Cash Balance Cash, Money Funds and Bank Deposits $ 740 740 $ Pro Equities Money Market Dreyfus Govt Cash Mngt Inv Sh 4.70% 245,776 $ $ 245,776Pro Equities Treasury Notes United Sts Treas NTS 0.125% 6/30/2023 0.13% $ 550,000 $ 547,751 Pro Equities Certificates of Deposit Fort McClellan CR UN ANNISTON ALA SH CTF 5.000% 7/28/2023 5.00% $ 249,000 $ 248,903Pro Equities Certificates of Deposit Eagle CMNTY CR UN Foothill Ranch CALIF SH CTF 5.000% 12/26/2023 5.00% $ 248,000 $ 247,581 Pro Equities Certificates of Deposit Beal Bk Plano Tex Ctf Dep 0.550% 12/27/2023 0.55% $ 249,000 $ 242,292 Pro Equities Certificates of Deposit First Natl Bk Amer East Lansing Mich Ctf Dep 0.600% 12/29/2023 0.60% $ 249,000 $ 242,324Pro Equities Certificates of Deposit Washington ST Employees CR UN Olympia WASH SH CTF 5.000% 12/29/2023 5.00% $ 248,000 $ 247,576 Pro Equities Certificates of Deposit Beal Bk USA Las Vegas NEV Ctf Dep 0.600% 1/3/2024 0.60% $ 249,000 $ 242,145 Pro Equities Bond Federal Home Ln Bks Cons Bd 0.370% 3/8/2024 0.37% $ 570,000 $ 548,237 Pro Equities Treasury Notes United Sts Treas NTS 0.250% 6/15/2024 0.25% $ 600,000 $ 570,420Pro Equities Certificates of Deposit California CR UN Glendale CALIF SH CTF 4.850% 12/27/2024 4.85% $ 244,000 $ 242,280Pro Equities Certificates of Deposit First Natl Bk Damriscotta ME Ctf 0.950% 12/30/2024 0.95% $ 249,000 $ 232,516Pro Equities Certificates of Deposit Medallion BK Salt Lake City Utah CTF DEP 4.500% 12/30/2024 4.50% $ 249,000 $ 245,912 Pro Equities Certificates of Deposit Third Fed Svgs & Ln Assn of Cleveland Ctf Dep 0.900% 12/30/2024 0.90% $ 248,000 $ 231,568 Pro Equities Certificates of Deposit Morgan Stanley Bk NA Salt Lake City Utah Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 233,067 Pro Equities Certificates of Deposit Morgan Stanley Private Bk Natl Assn PUR NY Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 233,067 Pro Equities Certificates of Deposit Technology CR UN SAN JOSE CALIF SH CTF 5.000% 2/24/2025 5.00% $ 248,000 $ 246,782Pro Equities Certificates of Deposit Valley Strong CR UN Bakersfield CALIF SH CTF 4.800% 6/23/2025 4.80% $ 249,000 $ 246,799Pro Equities Certificates of Deposit Connexus Cr UN Wausau WIS SH Ctf 3.500% 08/26/25 8/26/2025 3.50% $ 249,000 $ 239,899Pro Equities Certificates of Deposit Community West CR UN Kentwood MICH CTF 4.650% 12/19/2025 4.65% $ 249,000 $ 245,738 Pro Equities Certificates of Deposit Security ST BK Warroad MINN CTF DEP 4.250% 12/22/2025 4.25% $ 249,000 $ 243,350 Pro Equities Certificates of Deposit Eaglebank Bethesda MD CTF DEP 4.400% 12/23/2025 4.40% $ 249,000 $ 244,239 Pro Equities Certificates of Deposit Synchrony Bk Retail Ctf Dep Fidelity Instl Ctf Dep 1.200% 11/30/2026 1.20% $ 248,000 $ 217,104 Pro Equities Certificates of Deposit Sallie Mae Bk Salt Lake City UT Ctf Dep 1.350% 12/15/2026 1.35% $ 248,000 $ 218,042 Pro Equities Certificates of Deposit Austin Telco Fed CR UN Tex SH CTF 4.590% 12/16/2026 4.95% $ 248,000 $ 246,614 Pro Equities Certificates of Deposit All In Fed CR UN Daleville AL SH CTF 4.450% 12/21/2026 4.45% $ 249,000 $ 243,567 Pro Equities Certificates of Deposit DORT FINL CR UN Grand Blanc MI SH CTF 4.400% 12/21/2026 4.40% $ 247,000 $ 241,225Pro Equities Certificates of Deposit State Bk India New York NY Ctf Dep 1.400% 12/30/2026 1.40% $ 248,000 $ 218,133 Pro Equities Certificates of Deposit Texas Exchange Bk SSB Crowlet Ctf Dep 1.300% 12/30/2026 1.30% $ 249,000 $ 217,920 Pro Equities Certificates of Deposit First UTD BK & TR CO DURANT OK CTF DEP 4.000% 2/8/2027 4.00% $ 249,000 $ 239,682 Pro Equities Certificates of Deposit Latino CMNTY CR UN Durham North Carolina SH CTF 4.500% 12/21/2027 4.50% $ 249,000 $ 242,934Pro Equities Certificates of Deposit Ideal CR UN Woodbury MN SH CTF 4.500% 12/29/2027 4.50% $ 249,000 $ 242,909Pro Equities Certificates of Deposit US Alliance FCU RYE New York SH CTF 4.750% 12/30/2027 4.75% $ 248,000 $ 244,459Pro Equities Certificates of Deposit Liberty First CR UN LINCOLN NEB SH CTF 4.350% 2/3/2028 4.35% $ 249,000 $ 241,246 Total Pro Equities $ 9,416,516 $ 9,082,797 TOTAL Cash and Investments $ 28,412,051 28,745,770 $

CITY OF GREENFIELD
Cash & Investment Report
At May 31, 2023

DESCRIPTION OF SECURITY
32 DATE: June 15, 2023
AGENDA DATE: June 28, 2023
TO: Mayor and City Council
PREPARED BY: Paul Mugan, Community Development Director

TITLE: RESOLUTION AWARDING A PROFESSIONAL SERVICES

CONTRACT TO CAPITAL RIVERS CONNECT FOR SERVICES

TIED TO COMMERCIAL RECRUITMENT, DOWNTOWN

RAHABILITATION, AND COMMUNITY MARKET ANALYSES

SERVICES FOR THE CITY OF GREENFIELD

BACKGROUND AND ANALYSIS
In 2009, Urban Futures, Inc. conducted the last major assessment of commercial capacity in the city. The Greenfield Economic Development Strategy (Attachment 3) chronicled its findings and served a useful purpose for a decade, but today is obsolete. The report set forth a framework and strategy for the preservation and extension of key infrastructure in the city for the retention, expansion and attraction of resident-serving retail, industrial, office and commercial businesses in our community. Although much has been accomplished since publication of this report, the city currently has approximately 400 acres of undeveloped acreage inside city limits and is framed by a significant sphere of influence, which also may support additional development.

Given that the Housing Element is in-process of updating, and the General Plan update imminent for the 2025-2050 time period, a solid analysis of the city’s economic development capacity should prove indispensable toward matching city policies with development capacity in the community. Procuring a consultant permits city decision-makers to integrate up-to- date findings into General Plan policies for the decades moving forward. Beginning at the end of 2022, the city disseminated a Request for Proposals (RFP) seeking professional consultant services capable of (i) retaining and strengthening existing businesses, (ii) attracting desirable new business to the community, and (iii) exploiting city attributes and minimizing demerits for the purpose of strengthening the city’s economic development capacity. This new RFP was intended to attract a first in class consultant to assist the city with commercial business recruitment, business retention and rehabilitation of the city’s downtown.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
33 The City approved a Resolution authorizing the city manager to move forward with a contract award for an earlier respondent to the RFP. However, during the process the city learned that their west coast operations were, in fact, not as they were represented during the vetting process leading up to contract issuance. Consequently, staff recirculated the subject RFP and received a proposal from Capital Rivers, Inc., a California corporation, doing business as Capital Rivers Connect. The Capital Rivers Connect proposal responded to the RFP sufficient to warrant further vetting of the proposal by staff. Their proposal set forth a three-year program with three core areas of work:

1. Retail and Restaurant Analysis and Recruitment

2. Downtown and Main Street Strategic Planning

3. Small Business Support for retention and recruitment purposes City staff, after reviewing the proposal, are recommending that the City Council award a professional services contract to Capital Rivers Connect. Their proposal was responsive to the requested work scope and sets forth a well-reasoned approach. Capital Rivers Connect has an experienced team with substantial experience in other California municipalities.

The Capital Rivers Connect proposal provides a scope of work for each year of the contract, with a base task identified for each year of the project with optional additional tasks and scope items available. Depending on the specific tasks approved by the city, the total cost for economic development services over a multi-year period ranges from $150,000 to $245,000, depending on the needs of the City. Reimbursement to the City for some or all of these costs may be possible through American Rescue Plan Assistance (ARPA) funds.

FINANCIAL AND BUDGET IMPACT
As noted above, the cost for the various economic development services over the three-year term of the contract ranges from $150,000 to $245,000, depending on which task-components are selected by the City. The activities included in the Capital Rivers Connect scope of work are eligible for ARPA funding, such that the cost to the General Fund would be reduced accordingly.

It is anticipated that the economic development services will have a long-term benefit on City finances through the attraction and retention of new and existing businesses in the City, which would contribute increased sales tax, property tax, and transient occupancy tax revenues for the community.

RECOMMENDATION
Staff recommends that the City Council award a professional services contract for economic development services to Capital Rivers Connect for a not-to-exceed contract amount of $245,000 and authorize the City Manager to execute this contract and negotiate any final contract refinements or revisions, including the determination of which of any optional scope items may be identified and/or undertaken.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-86, A RESOLUTION AWARDING A

PROFESSIONAL SERVICES CONTRACT FOR A NOT TO EXCEED AMOUNT OF $245,000 TO CAPITAL RIVERS CONNECT, FOR RETAIL DEVELOPENT SERVICES 34 FOR THE CITY OF GREENFIELD AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT.

Attachments:

1. Resolution No. 2023-86

2. Professional Services Agreement with Capital Rivers, Inc. dba Capital Rivers Connect

3. Greenfield Economic Development Strategy circa 2009
35 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION 2023-86

RESOLUTION AWARDING A PROFESSIONAL SERVICES CONTRACT
IN THE AMOUNT NOT TO EXCEED $245,000.00 TO CAPITAL RIVERS, INC., A CALIFORNIA CORPORATION, DOING BUSINESS AS

CAPITAL RIVERS CONNECT TO PROVIDE ECONOMIC

DEVELOPMENT CONSULTANT SERVICES FOR THE CITY AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE

THIS CONTRACT
WHEREAS, the City of Greenfield desires to support continued economic development of the City and to retain existing businesses while attracting new businesses and revitalizing the City’s downtown; and
WHEREAS, on December 1, 2022, the City released a Request for Proposals (RFP) for economic development services, received one proposal in response, and said proposal found to be unresponsive to the RFP; and
WHEREAS, on April 6 and April 20, 2023, the City released additional Requests for Proposals seeking consultant services and received one qualifying proposal; and WHEREAS, the proposal was reviewed by City staff, vetted, and determined to be responsive to the RFP; and
WHEREAS, the proposal identifies base tasks and optional tasks over a multi-year period with each assigned a cost and deliverable; and
WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services contract to Capital Services Connect for economic development services for the City of Greenfield; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract for a not-to-exceed amount of $245,000.00 be awarded to Capital Rivers Connect, Retail Services, to provide economic development services for the City of Greenfield over a multi-year period;

2. That the City Manager is authorized to negotiate the final terms and conditions of and execute the professional services contract with Capital Rivers Connect on behalf of the City of Greenfield; and
36 3. That the City Manager or his designee is authorized to approve one or more of the optional tasks identified in the proposal as determined necessary through the course of the contract.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 23rd day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
37 Rev 9/15

CITY OF GREENFIELD

AGREEMENT WITH CAPITAL RIVERS CONNECT
FOR ECONOMIC DEVELOPMENT SERVICES OVER $25,000
THIS AGREEMENT, is made and effective as of June 20, 2023, between the City of Greenfield a general law City and Municipal Corporation of the State of California ("City") and Capitol Rivers, Inc., a California corporation, doing business as Capital Rivers Connect (“Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM. This Agreement shall commence on July 1, 2023, and shall remain and continue in effect until tasks described herein are completed, but in no event later than July 1, 2026, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES. Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE. Consultant shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all tasks described herein. Consultant represents to the City that it has the qualifications necessary to perform the tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. PAYMENT.
a. The City agrees to pay Consultant in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full. This amount shall be two hundred forty-five thousand dollars and 0 cents ($245,000) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement.
b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed 15% of the contract amount approved by City Council or $25,000, whichever is less. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant shall submit invoices for any additional services for which payment has been agreed to by the City in accordance with Section 4b above. Unless otherwise agreed, invoices shall be submitted on or about the first business day of each month, for services 38 Rev 9/15
provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice of termination. City shall not be obligated to explain its reasons for termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, Consultant shall be entitled to fully retain all payments previously received, whether or not received in advance, and the City shall pay to Consultant for any agreed-upon and unpaid work performed up to the time of termination, for which Consultant will submit an invoice to the City. This Section 5b shall survive the termination of this Agreement.

6. DEFAULT OF CONSULTANT. If the City Manager or his or her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. If the failure by the Consultant to make progress in the performance of work hereunder or to comply with the provisions of this Agreement arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 39 Rev 9/15
b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement, if so requested by the City, shall be provided to and become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, officials, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the negligence of the City.

9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

Consultant agrees to provide insurance in accordance with the requirements set forth in Exhibit C. If consultant uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so.

10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and 40 Rev 9/15
employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

12. RELEASE OF INFORMATION.
a. All non-public information gained by Consultant from the City in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice:

To City: City of Greenfield
599 El Camino Real
Greenfield, California 93927
Attention: Community Development Director
To Consultant: Capital Rivers Connect
1821 Q Street
Sacramento, CA 95811
Attention: Greg Aguirre, CEO

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement. Consultant may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of key assigned staff (which is agreed to consist solely of Greg Aguirre) from Consultant's employ.

Should he leave Consultant's employ, the City shall have the option to immediately terminate 41 Rev 9/15
this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.

17. LITIGATION. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Greenfield. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.

18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Date Paul Wood Date
Title: City Manager
Attest:
_________________________________
42 Rev 9/15
Ann F. Rathbun Date
City Clerk
Approved As to Form:
_________________________________
Jennifer P. Thompson Date
City Attorney
43 Rev 9/15

EXHIBIT A

TASKS TO BE PERFORMED
Scope and Approach - Downtown/Main Street:

This proposal presents a two-phase approach for the Downtown Greenfield Market Analysis and Recruitment tasks. The first phase will focus on conducting market research to gain a better understanding of the strengths, weaknesses, opportunities, and threats (SWOT) of downtown businesses and merchants. The second phase will concentrate on proactive business recruitment to attract retail and professional services, arts, restaurants, and entertainment businesses to Downtown Greenfield, which will further enhance and enrich the downtown area.

PHASE I -
Downtown Greenfield Market Research:

1. Trade Area Analysis.

To gain a better understanding of the downtown Greenfield market, the first step is to assess consumer habits. The aim is to identify visitor trends, lifestyle segmentation, and habits, including frequency of visits, peak months, days and hours of visits, average dwell time, and high and low pedestrian traffic areas. We will utilize mobile data tracking and customer and business surveys to collect and analyze the data.

2. Perform Market Void analysis (Identify Categorical "Gaps").

The second step is to perform a market void analysis, which will help identify gaps in the downtown area where there are currently no businesses or services that meet the needs of the customers. By understanding these gaps, we can recommend new businesses or services to fill the void and attract customers to downtown Greenfield. As part of the analysis, we will conduct a peer review of other similar downtown corridors to identify opportunities.

3. Provide executive level presentation ofresults.

We will prepare an executive-level presentation that identifies the analysis results and outlines the strengths, weaknesses, opportunities, and threats of the downtown Greenfield market.

PHASE II. –
Proactive Business Recruitment:

1. Customized market guide including an aerial map highlighting Downtown Greenfield opportunities.

We will create a customized retail market guide with an aerial map highlighting the business opportunities in Downtown Greenfield. This guide will provide an 44 Rev 9/15
overview of the Downtown Greenfield market, highlighting the opportunities, and targeting recommended businesses or services based on the findings from Phase 1.

2. Identify Target List of potential businesses.

The first step in proactive recruitment is to identify a target list of businesses and services that would be a good fit for Downtown Greenfield. We will use the results from Phase 1 to identify businesses that meet the needs and preferences of the customer base.

3. Proactive Outreach to businesses and services.

The second step in proactive recruitment is direct outreach to target businesses and services. This will involve contacting target businesses and services through digital marketing tools, phone calls, and door-to-door canvassing to promote the benefits of locating in downtown Greenfield. We will highlight key information on the market, the potential customer base, any incentives available, and how businesses can succeed by locating in Downtown Greenfield.

4. Quarterly Proactive Outreach feedback report.

We will provide a quarterly report that will provide an overview of the businesses contacted, the responses received, and any new businesses that have located in Downtown Greenfield as a result of our efforts. 45 Rev 9/15

EXHIBIT B

PAYMENT SCHEDULE
Pricing:

Term of agreement is to be a period of three (3) years:

Retail and Restaurant Analysis and Recruitment:

Year 1 – $60,000
Year 2 – $55,000
Year 3 – $45,000
Downtown/Main Street:

Year 1 – $45,000
Year 2 – $20,000
Year 3 – $20,000
Small Business Support:

Not Applicable; however, we can revisit in 2024.

Note: Payments to be made semi-annually, in advance.

46 Rev 12/13 10

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

1. Without limiting Consultant’s indemnification of City, and prior to commencement of work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City.

A. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by the City Attorney prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement.

B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies.

C. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City Attorney.

D. Coverage Requirements.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Consultant’s general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required. iii. Automobile Liability Coverage. Consultant shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or 47 Rev 12/13 11
the exact equivalent, with a limit of no less than two million dollars ($2,000,000) per accident.

If Consultant owns no vehicles, this requirement may be met through a non-owned auto endorsement to the CGL policy.
iv. Professional Errors and Omissions Insurance. Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and not less than two million dollars ($2,000,000) in the annual aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. The cost of such insurance shall be included in Consultant's bid.

E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant.
ii. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Consultant’s operations or services provided to City. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (10 calendar days written notice of non-payment of premium) written notice has been received by City.

Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
48 Rev 12/13 12

2. Consultant shall not allow any subcontractors or sub consultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or sub consultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or sub consultants. 49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 88
89 90
91 92
93 94
95 96
97 98
99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
MEMORANDUM: June 13, 2023
AGENDA DATE: June 27, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director
TITLE: A RESOLUTION TO EXTEND THE AGREEMENT WITH

FLUID RESOURCE MANAGEMENT (FRM) TO MANAGE

THE CITY OF GREENFIELD PUBLIC WATER SYSTEM
FOR A PERIOD NOT TO EXCEED THREE (3) MONTHS,
WITH A SUNSET DATE OF SEPTEMBER 30, 2023

BACKGROUND
On August 17, 2022, the City of Greenfield entered into an agreement with Fluid Resource Management (FRM) for Management Services for our Public Water System. The agreement commenced on August 8, 2022. With the resignation of the City’s Utility Systems Manger effective August 5, 2022, the City had an immediate need to be in compliance by with the Regional Water Quality Control Board (Board) by having the appropriately certified water distribution operator and water treatment operator on staff, which could not be fulfilled by in-house staff.

FRM will continue to evaluate the Public Water System and recommend improvements for system efficiency, safety, and preventative maintenance measures to be completed. FRM will oversee the City’s staff of licensed operators for the Public Water System as well as provide training of new staff.

Staff is recommending an extension of the agreement with FRM for a period and cost not to exceed three (3) months, with a sunset date of September 30, 2023. During this time period, staff will draft, advertise, and review submittals of a Request for Qualifications (RFQ) for both Wastewater Operations Management Services and Management Services for the City’s Public Water System, both of which will include the proper certifications that are required by the State to run both systems.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
194
BUDGET
The $250,000 was appropriated and encumbered in August 2022. Estimated actuals for FY 22/23 are $160,000, with approximately $90,000 remaining encumbered within the existing purchase order for FY 23/24.

PROPOSED MOTION
I MOVE TO ADOPT A RESOLUTION NO. 2023-87 TO EXTEND THE AGREEMENT

WITH FLUID RESOURCE MANAGEMENT (FRM) TO MANAGE THE CITY OF

GREENFIELD PUBLIC WATER SYSTEM FOR A PERIOD NOT TO EXCEED THREE (3) MONTHS, WITH A SUNSET DATE OF SEPTEMBER 30, 2023
195
RESOLUTION NO. 2023-87

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD TO EXTEND THE AGREEMENT WITH FLUID

RESOURCE MANAGEMENT (FRM) TO MANAGE THE CITY OF

GREENFIELD PUBLIC WATER SYSTEM FOR A PERIOD NOT TO
EXCEED THREE (3) MONTHS, WITH A SUNSET DATE OF
SEPTEMBER 30, 2023
WHEREAS, on August 8, 2022, the City of Greenfield entered into an agreement with Fluid Resource Management for Management Services for our Public Water System; and WHEREAS, after eleven (11) months, the results of FRMs evaluation and recommended improvements for system efficiency, safety, and preventative maintenance measures to be completed, as well as training of licensed operators and new staff has been successful; and WHEREAS, the City has been without a Utilities Operation Manager since early August 2022, the City named FRM, under their existing contract at the time, as the Certified Water Distribution that is appropriately certified to take responsibility of the City’s Public Water System; and
WHEREAS, the Utilities Operations Manager vacancy was advertised on various outlets from October 2022 thru April 2023 and the City did not receive any inquiries or applications; and WHEREAS, the job description is going to be re-reviewed and revised as necessary to attract interest, and advertised in July 2023; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield hereby authorizes the extension of the Agreement with Fluid Resource Management to Manage the City of Greenfield Public Water System for a period and cost not to exceed three (3) months, with a sunset date of September 30, 2023, as described in the staff report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 27th day of June 2023 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
196
197
198
1 City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
MEMORANDUM: 06/19/2023
AGENDA DATE: 06/27/2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD SUPPLEMENTALLY APPROPRIATING
IN FISCAL YEAR 2022-2023 THE AMOUNT OF $18,000

FROM THE GENERAL FUND TO PAY FOR PERSONNEL

INVESTIGATION EXPENSES

BACKGROUND
From time to time, various individuals and/or groups file complaints against the City or its employees. When this happens, it is the responsibility of the City Manager and the City Attorney to decide whether the complaints rise to the level of hiring a professional investigator to proceed with an investigation. Many times, even though City staff may be technically competent enough to conduct an investigation internally, the optics of having the City “investigate itself” is not appropriate, and an outside professional investigator is hired.

The City has received a few complaints about staff that have risen to the level of hiring an independent investigator to interview staff and make recommendations related to responses to the complaints. These investigations have been completed and the invoices are now due and payable.

The total of the invoices exceeds the current budgeted line item in the “Claims” expense by approximately $18,000. The City Council approval of this request will allow these invoices to be paid.

FINANCIAL IMPACT
The financial impact will be $18,000 net expenditure which will be absorbed by the General Fund.

RECOMMENDATION
Staff requests that the City Council approve an $18,000 supplemental appropriation to pay for the unanticipated investigation expenses.

PROPOSED MOTION
I MOVE TO APPROVE RESOLUTION #2023-88, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING IN FISCAL YEAR 2022-2023 THE AMOUNT OF $18,000 FROM THE GENERAL FUND TO PAY FOR PERSONNEL INVESTIGATION EXPENSES.
199
RESOLUTION NO. 2023-88

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING IN FISCAL YEAR 2022-2023 THE AMOUNT OF $18,000 FROM THE GENERAL FUND TO PAY FOR PERSONNEL

INVESTIGATION EXPENSES

WHEREAS, from time to time, various individuals and/or groups file complaints against the City or its employees and it is the responsibility of the City Manager and the City Attorney to determine whether the complaints rise to the level of hiring a professional investigator to proceed with an investigation; and
WHEREAS, even though City staff may be technically competent enough to conduct an investigation internally, the optics of having the City “investigate itself” is not appropriate, and an outside professional investigator is hired; and
WHEREAS, these investigations have been completed and total of the invoices exceeds the current budgeted line item in the “Claims” expense by approximately $18,000.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Greenfield approves supplementally appropriating the Fiscal Year 2022-2023 Budget in the Amount of $18,000 to Pay for the Unanticipated Investigation Expenses.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the 27th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
200
1 City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
MEMORANDUM: 06/19/2023
AGENDA DATE: 06/27/2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GREENFIELD SUPPLEMENTALLY
APPROPRIATING IN FISCAL YEAR 2022-2023 THE
AMOUNT OF $25,000 FROM THE GENERAL FUND TO

PAY FOR THE ANNUAL MEMBERSHIP FEE FOR THE

SOUTH SALINAS VALLEY BROADBAND AUTHORITY
(SSVBA)

BACKGROUND
On May 27, 2022, the County of Monterey and the Cities of King, Greenfield, Soledad, and Gonzales approved the Joint Exercise of Powers Agreement (JPA) creating the South Salinas Valley Broadband Authority (SSVBA). The goal of the SSVBA is to deploy open-access municipal broadband across Soledad, Gonzales, Greenfield, King City, and unincorporated D3 Monterey County.

The purpose of the South Salinas Broadband Authority (SSVBA) is to maximize funding for the purpose of bringing broadband services as a utility available to all residents within the SSVBA jurisdiction - especially for unserved, underserved, and disadvantaged communities - at a low cost. This will be done by developing community broadband such as extending lastmile connections where the middle-mile fiber is available, creating an Open Access Broadband Network, and launching a broadband outreach program to provide service with the following minimum standards for connectivity:
• Minimum speeds of 100 Mbps download/100 Mbps upload; in cases where the symmetrical 100/100 Mbps service is not practicable, the broadband services shall provide a service designed to reliably meet or exceed 100 Mbps download and at least 20 Mbps upload;
• Pricing plans for the above-mentioned minimum internet services at no more than $20 per month per household; and
• No digital inequity; delivery of services to all households, businesses and community centers without qualification or screening requirements. 201
2 The expected total annual cost of this endeavor is $125,000 per year. This cost, divided by the 5 members, nets a per city cost of $25,000 per city per year.

Since this opportunity arose within the current year, this membership expenditure has not been budgeted for, requiring this supplemental appropriation.

FINANCIAL IMPACT
The financial impact will be $25,000 net expenditure which will be absorbed by the General Fund.

RECOMMENDATION
Staff requests that the City Council approve a $25,000 supplemental appropriation to pay for the annual membership for the SSVBA.

PROPOSED MOTION
I MOVE TO APPROVE RESOLUTION #2023-89, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING IN FISCAL YEAR 2022-2023 THE AMOUNT OF $25,000 FROM THE GENERAL FUND

TO PAY FOR THE ANNUAL MEMBERSHIP FEE FOR THE SOUTH SALINAS VALLEY BROADBAND AUTHORITY (SSVBA).
202
RESOLUTION NO. 2023-89

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING IN FISCAL YEAR 2022-2023 THE AMOUNT OF $25,000 FROM THE GENERAL FUND TO PAY FOR THE ANNUAL

MEMBERSHIP FEE FOR THE SOUTH SALINAS VALLEY BROADBAND

AUTHORITY (SSVBA)

WHEREAS, on May 27, 2022, the County of Monterey and the Cities of King, Greenfield, Soledad, and Gonzales approved the Joint Exercise of Powers Agreement (JPA) creating the South Salinas Valley Broadband Authority (SSVBA).; and
WHEREAS, the purpose of the South Salinas Broadband Authority (SSVBA) is to maximize funding for the purpose of bringing broadband services as a utility available to all residents within the SSVBA jurisdiction - especially for unserved, underserved, and disadvantaged communities - at a low cost.; and
WHEREAS, the expected total annual cost of this endeavor is $125,000 per year and this cost, divided by the 5 members, nets a per city cost of $25,000 per city per year.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Greenfield approves supplementally appropriating the Fiscal Year 2022-2023 Budget in the Amount of $25,000 to Pay for the Annual Membership for the SSVBA.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the 27th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
203
Door To Hope/ City of Greenfield Partnership
204
205
Because of brain plasticity relationships are central in the development of wellness & healing of early adversity
Infancy and early childhood are the times when
capacity for relationships is built
All relationships influence development throughout life Parents with histories of trauma
deserve support so that relational pain
from the past does not get passed on
to their child.
206
Why do relationships “matter” so much for infants and young children? Relationships shape all aspects of development
•Build resilient adults
•Reduce costs later on for health and other care
•Result in higher economic productivity for adults
•Result in higher return on social investments
207
Door to Hope Services for Greenfield Residents 22/23

1. Care Coordination - 60 families

2. Developmental Screenings - 250 children

3. Depression Screenings for parents and caregivers – 100 parents

4. Parents As Teachers (Home Visiting) - 50 families

5. Mental Health services for children, adolescents, young adults

6. Group Parenting Classes - 50 parent/caregivers
a. Circle of Security, Abriendo Puertas, Strengthening Families 208
Playgroups in Greenfield (F5 and FFN United Way)

1. Playgroups - 150 families/ 200 Children
a. 7 Triqui/Spanish playgroups
b. 3 English/Spanish playgroups
c. 1 zoom / 10 in-person
d. 6 groups offered at the Greenfield Community Center/ 4 at Mary Chapa Elementary School Playgroups consist of developmentally appropriate activities, routines, and information to support parent-child attachment.

Playgroups support the development and social-emotional health of children.

We partner with school districts to align with pre-k and kinder standards to support school readiness.

We educate parents and caregivers around early childhood development and how to create a rich learning environment and positive attachment at home. Activities are easy to replicate at home using household materials.

We support the overall wellbeing of children and families by creating supportive communities and connecting families to the resources they need to prosper.

We routinely screen children for developmental and behavioral milestones as well caregivers for mental health concerns.

Playgroups support the parenting and caregiver journey to assure our families have the tools they need to succeed.

We cater to the language and cultural diversity of the communities we serve by incorporating cultural practices in our topics and activities. We offer playgroups during the day and evenings to accommodate to working schedules. 209
210
Demographics
10 Mixteco speaking families
served
75 Triqui speaking families served
We have trilingual staff offering
services in Triqui, Spanish, and
English
211
Playgroup Outcomes- Parenting Ladder
● Families reported improvement in parenting practices. Parents reported the largest gains in knowledge (81 percent) followed by gains in confidence and activities (66 percent each), and connections to other families with children (58 percent each). These changes over time were statistically significant.
● Families more frequently participated in activities such as reading, cooking, and playing with their children after participating in programs. Parents reported a 70 percent increase in the frequency of literacy-related activities such as reading to the child, telling the child a story, singing, learning letters, and playing counting games. Parents also increased the frequency of other types of activities by 64 percent. ● Parents who participated in four to six playgroup sessions reported a 47 percent increase in the amount that their parenting practices improved; those who participated in 7 to 10 sessions reported a slightly greater increase, about 60 percent. 212
DTH will be losing F5 funding for playgroups next fiscal year.

This means that we will no longer be offering playgroups in South County for parents and their children 0-5 starting July 1st.
8 F5 Greenfield playgroups will be eliminated.
5 GCC, 3 Mary Chapa.
2 FFN playgroups will remain. Specifically for unlicensed child care providers and the children they care for. 1 at GCC, 1 at Mary Chapa. 213
Proposed Budget to Sustain Playgroups (Option 1 – 1
position )
214
Option 2 (2 positions)
215
Scope of Work
● One .5 FTE can facilitate 5 playgroups a week
○ Each playgroup is 2 hours of direct service
○ Playgroups will be scheduled based on family needs (evenings and Saturdays) ● Two .5 FTEs adds a Triqui speaking facilitator to each playgroup or she can facilitate additional Triqui/Spanish playgroups on her own. 216
Additional Partnerships
217
DATE: June 20, 2023
AGENDA DATE: June 27, 2023
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, PW Director
Tony Nisich, P.E.

TITLE: APPROVING WATER AND WASTEWATER UTILITY RATE

ADJUSTMENTS AS PROPOSED IN THE WATER AND SEWER
RATE STUDY REPORT DATED MARCH 2, 2023, EFFECTIVE
JULY 1, 2023.

BACKGROUND
The Water and Wastewater Utility rates were last updated in FY 2017.

The City is in the process of planning improvements to the water and wastewater systems to meet the needs of a growing population and changes in the regulatory standards.

The City recently completed the process of updating the Water distribution, Wastewater Collection and Wastewater Treatment Plant master plans and the Sanitary Sewer System Management Plan. These plans identified major capital improvements and increased operating costs. The City is also in the process of updating the operating permit for the Wastewater Treatment Plant as required by the Regional Water Quality Control Board. The City is developing a financial strategy to address these needs and a major component of this strategy is an adequate rate structure for both water and wastewater services. The City retained the Services of Robert D. Niehaus, Inc (RDN) in cooperation with the California Rural Water Association with partial funding provided by the Clean Water State Revolving Fund to prepare a Water and Wastewater rate analysis.

The City Council considered draft reports for both the water and wastewater rates at their January 24, 2023, meeting. The reports included four options for both water and City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
f ld
218
wastewater rates based on different approaches to reserve funding and capital planning. The Council adopted a preferred option for each utility and those options are included in the final Water and Sewer Rate Study Report dated March 2, 2023 which is attached for reference.

The attached report includes the following Recommendations:
• Build specific reserve funds by making annual contributions from revenue generated from rates.
• Implement the proposed annual revenue and rate adjustments for both water and sewer utilities.
• Adjust the water tier widths for single family residential customers to reflect current average household sizes.
• Add a second tier to multi-family water rate structure to provide essential water at a lower cost.

Notices were provided as required by the California Prop 218 requirements to all parcel owners within the City, and to all account holders. Valid protests include parcel owners and responsible occupants but are limited to one protest per parcel and must be in writing. Valid protests will be counted at the end of the public hearing. The Council may approve the proposed rate adjustments if less than 50% of the parcels do not submit valid protests.

RECOMMENDATION
Staff recommends that the Council receive the staff and consultant presentations and approve the proposed rate options for both Water and Wastewater Services as contained in the March 2, 2023, Water and Sewer Rate Study Report.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-90, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING WATER AND

WASTEWATER UTILITY RATE ADJUSTMENTS AS PROPOSED IN THE WATER AND SEWER RATE STUDY REPORT DATED MARCH 2, 2023, EFFECTIVE JULY 1, 2023.
219
RESOLUTION NO. 2023-90

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING WATER AND WASTEWATER UTILITY RATE ADJUSTMENTS WHEREAS, The City’s Water and Wastewater Rates were last updated in FY 2017; and
WHEREAS, The City is in the process of planning Improvements to the Water and Wastewater systems; and
WHEREAS, The City has recently completed updates to the Water Distribution, Wastewater collection and Wastewater Treatment Master Plans and the Sanitary Sewer System Management Plan; and
WHEREAS, These updated plans identified major capital improvements and increased operating costs; and
WHEREAS, The City retained the services of Robert D. Niehaus, Inc (RDN) to prepare a Water and Wastewater rate analysis; and
WHEREAS, RDN proposed 4 options for both Water and Wastewater rate adjustments as outlined in the January 6, 2023, Water Rate Study and the January 6, 2023, Wastewater Rate Study Reports: and
WHEREAS, The City Council considered both the January 6, 2023, Water and Wastewater Rate Study Reports and approved both a water rate and wastewater rate option
WHEREAS, The City Council considered these approved options in the Water and Wastewater Study report dated March 2, 2023, at a duly noticed Public Hearing on June 27, 2023: and
WHEREAS, The City Council did not receive valid protests from more than 50% of the parcels within the City.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield approves the March 2, 2023, Water and Sewer Rate Study report and recommended rate adjustments prepared by RDN, implementation of the newly adopted rate will be effective July 1, 2023.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 27th day of June 2023, by the following vote:
220
AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSTAIN, Councilmembers:

ABSENT, Councilmembers:

_________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
221
In Collaboration With:

Robert D. Niehaus, Inc.

March 2, 2023
Water and Sewer
Rate Study Report
Presented by: California Rural Water Association
222
2 CITY OF GREENFIELD

FINANCIAL PLANNING, REVENUE REQUIREMENTS,

AND RATE SETTING ANALYSIS

FINAL REPORT
MARCH 2, 2023
Prepared for:

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
Prepared by:

ROBERT D. NIEHAUS, INC.
140 East Carrillo Street
Santa Barbara, CA 93101
(805) 962-0611
RDN Project Number 272.23, 272.24, and 322.06
223
3 v

TABLE OF CONTENTS
EXECUTIVE SUMMARY__________________________________________ 1 Background _____________________________________________________________ 1 Purpose of Study _________________________________________________________ 2 Rate Recommendations and Proposed Rates __________________________________ 3 GENERAL METHODOLOGY ______________________________________ 8 Legal Considerations ______________________________________________________ 9 Key Assumptions ________________________________________________________ 10 Water FINANCIAL PLAN_________________________________________ 13 Revenues ______________________________________________________________ 13 Operating and Maintenance Expense ________________________________________ 13 Capital Expenses ________________________________________________________ 13 Target Reserves_________________________________________________________ 13 Debt Funding ___________________________________________________________ 14 Revenue Requirements ___________________________________________________ 14 Recommended Financial Plan______________________________________________ 14 Proposed Reserve Balances _______________________________________________ 16 Water COST OF SERVICE _______________________________________ 17 Methodology____________________________________________________________ 17 Cost Components _______________________________________________________ 17 COS Allocation__________________________________________________________ 17 Allocation to Customer Classes_____________________________________________ 20 Water RATE SETTING __________________________________________ 22 Recommendations _______________________________________________________ 22 Proposed Water Rates____________________________________________________ 22 Sewer FINANCIAL PLANNING ____________________________________ 25 Revenues ______________________________________________________________ 25 Operating and Maintenance Expense ________________________________________ 25 Capital Expenses ________________________________________________________ 25 Target Reserves_________________________________________________________ 25 Debt Funding ___________________________________________________________ 26 Revenue Requirements ___________________________________________________ 26 224
4 Recommended Financial Plan______________________________________________ 26 Proposed Reserve Balances _______________________________________________ 28 Sewer COST OF SERVICE_______________________________________ 29 Methodology____________________________________________________________ 29 Equivalent Residential Units _______________________________________________ 29 Customer Portion ________________________________________________________ 29 COS Allocation__________________________________________________________ 29 Sewer RATE SETTING __________________________________________ 32 Recommendations _______________________________________________________ 32 Proposed Sewer Rates ___________________________________________________ 32 CONCLUSION_________________________________________________ 33 225

EXECUTIVE SUMMARY
Background
The City of Greenfield is in the Salinas Valley of Monterey County. Founded in 1905 and incorporated in 1947, Greenfield is centered in a highly productive agricultural region. The City owns and operates the water distribution system that serves a population of approximately 18,000 residents. The existing water system is comprised of one distribution zone, two potable water storage tanks, and two pump stations. The single pressure zone serves City residents at elevations ranging between 210 feet above mean sea level (MSL) and 335 MSL. The water system serves approximately 4,200 Residential, Commercial, Industrial and Irrigation customers through 36 miles of water mains that span over 2.1 square. The City also owns and operates the wastewater collection, treatment, and disposal facilities. The existing WWTP was originally constructed in 1978 and has since been upgraded and expanded several times. It consists of a headworks, primary clarifiers, secondary biological treatment provided by aerated ponds, and effluent disposal provided by percolation ponds and effluent disposal fields.

The sewer collection system is comprised of approximately thirty-one miles of gravity sewer pipes ranging in size from 4-inch to 24-inch diameter, and six lift stations. The sewer collection system spans over 2.1 square miles to serve the City’s 3,800 customers. Figure 1 shows the city zoning and limits in red.
226
2 Figure 1. City of Greenfield
Purpose of Study
The purpose of this analysis is to conduct a rate study which evaluates the City’s current rates and financial data and propose new rates, if necessary, that meet the City’s financial and strategic goals. In October 2021, the California Rural Water Association (CRWA) retained Robert D. Niehaus, Incorporated (RDN) to develop comprehensive water and sewer rate studies (Study) for the City of Greenfield.

The primary objectives of this Study include:
• Projecting revenues and expenses for a five-year study period • Proposing revenue adjustments to fund the City’s projected financial needs • Proposing rates which do not overly impact customers
• Producing an administrative record which effectively summarizes all findings • Supporting the City through the Proposition 218 process as necessary 227
3 Rate Recommendations and Proposed Rates

Current Water Rates
Currently, City water customers pay a $12.97 monthly account charge per connection and a fixed fee based on each customer’s meter size. In addition, customers pay variable charges based on water use, with Single Family customers usage billed on a three-tier system, and all other customers billed a flat rate per hundred cubic feet (hcf) of water. The current rates as described are displayed in Table 1.

Table 1. Current Water Rates
Account Charge (All Customers) $12.97
5/8-in $16.31
3/4-in $18.00
1-in $21.34
1 1/2-in $29.68
2-in $39.71
3-in $66.45
4-in $96.56
6-in $180.14
Fixed Charge
Tier 1 $1.42
Tier 2 $2.13
Tier 3 $4.08
Multi-Family Residential Uniform $2.11
Commercial/Institutional Uniform $2.04
Industrial Uniform $2.01
Irrigation Uniform $2.89
Single Family Residential
Volumetric Rates

Recommendations:
• Build specific reserve funds by making annual contributions from revenue generated from rates
• Implement the proposed annual revenue and rate adjustments for both water and sewer utilities
• Adjust the water tier widths for single family residential customers to reflect current average household sizes
• Add a second tier to multi-family water rate structure to provide essential water at a lower cost
228
4 Proposed Rates
RDN proposes the following rate and revenue adjustments to accomplish the City’s goals of capital and reserve funding. Table 2 shows the proposed revenue adjustments for the five year rate study period. In the first year of the study, the City should raise revenues by 16.0 percent, followed by 10.0 percent the second year, and 5.0 percent each year after. The rates which result from these adjustments are shown in Table 3. In addition to revenue adjustments, RDN proposes aligning the rates with the cost of service analysis outlined in this report. The resulting rates form an equitable rate structure which is based on the actual cost to provide service for each customer. One final proposed adjustment to the water rates is including a second tier in multi-family residential billing schedule. Including this tier will ensure that essential water use is priced at a level that is affordable for all residents.

Table 2. Proposed Revenue Adjustments FY 2022-23 to FY 2026-27 Revenue Adjustment FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Revenue Adjustment 16.0% 10.0% 5.0% 5.0% 5.0%
Cumulative Rate Increase 116.0% 127.6% 134.0% 140.7% 147.7% Table 3. Proposed Rates for FY 2022-23 to FY 2026-27
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
Account Charge (All Customers) $19.36 $21.30 $22.37 $23.48 $24.66 5/8-in $12.37 $13.61 $14.29 $15.00 $15.75
3/4-in $15.33 $16.86 $17.70 $18.59 $19.52
1-in $21.24 $23.36 $24.53 $25.76 $27.05
1 1/2-in $36.03 $39.63 $41.61 $43.69 $45.88
2-in $53.77 $59.15 $62.10 $65.21 $68.47
3-in $95.17 $104.69 $109.92 $115.42 $121.19
4-in $154.32 $169.75 $178.23 $187.15 $196.50
6-in $302.18 $332.39 $349.01 $366.47 $384.79
Single Family Residential
Tier 1: 0 to 6,000 gallons $1.81 $1.99 $2.09 $2.20 $2.31 Tier 2: 6,000 to 13,000 gallons $2.24 $2.47 $2.59 $2.72 $2.85 Tier 3: More than 13,000 gallons $4.27 $4.69 $4.93 $5.17 $5.43 Multi-Family Residential
Tier 1: 0 to 6,000 gallons $1.92 $2.11 $2.22 $2.33 $2.44 Tier 2: More than 6,000 gallons $2.18 $2.40 $2.52 $2.65 $2.78 Commercial/Institutional $2.60 $2.86 $3.00 $3.15 $3.31
Industrial $2.24 $2.46 $2.58 $2.71 $2.85
Irrigation $2.63 $2.89 $3.04 $3.19 $3.35
Fixed Charge (Monthly)
Volumetric Charges (per 1,000 gallons)
Proposed Rates

229
5 Capital and Reserve Funding
The proposed rates fund $1.7 million a year in capital expenditures through rate funded PAYGO and contributes approximately $300,000 a year to additional reserves. Figure 2 shows the water fund balance with no adjustments and Figure 3 shows the water fund balance under the proposed financial plan through the study period. Fund balances are maintained in case emergency capital is needed, or some unforeseen event causes rate revenues to vary.

Figure 2. Water Fund Balance with No Revenue Adjustment $0
$1
$2
$3
$4
$5
$6
$7
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Millions
No Revenue Adjustment
Figure 3. Water Fund Balance under the Proposed Financial Plan $0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Millions
With Revenue Adjustment

230
6 Current Sewer Rates
Currently, City sewer customers pay a $3.65 monthly service fee per connection and $30.50 per equivalent residence unit (ERU) per month within the city limits and a $7.30 monthly service fee and $61.00 per equivalent residence unit outside of the City limits. Customers are assigned a value in ERUs when they join the system to account for differences in sewer flows and strengths between individual customers. Single family residential customers are the baseline ERU and are all assigned a value of one. The current rates as described are displayed in Table

4. Table 4. Current Rates
Charge Unit Current
Customer Service Per Bill $3.65
ERU Per Equivalent Unit $30.50
Customer Service Per Bill $7.30
ERU Per Equivalent Unit $61.00
Monthly Bill
Out of City
Proposed Rates
The recommended rates maintain the current rate structure overall but provide a revenue adjustment schedule designed to contribute to City reserves and fund the considerable capital expenditure needs identified in master planning documents. Table 5 shows the proposed revenue adjustments for the study period. RDN, working with City staff, determined that an increase of 30.0 percent was needed in the first year of the study, followed by increases of 20.0 precent, 15.0 percent, 15.0 percent, and 5.0 percent through the rest of the study period, respectively. The resulting rates are shown in Table 6.

Table 5. Proposed Revenue Adjustments FY 2022-23 to FY 2026-27 Proposed Adjustment FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Revenue Adjustment 30.0% 20.0% 15.0% 15.0% 5.0%
Cumulative Rate Increase 130.0% 156.0% 179.4% 206.3% 216.6% Table 6. Proposed Sewer Rates FY 2022-23 to FY 2026-27
Proposed Rates Unit FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Customer Service Per Bill $3.72 $4.47 $5.14 $5.91 $6.20 ERU Per Equivalent Unit $42.19 $50.62 $58.22 $66.95 $70.30

Capital and Reserve Funding
231
7 The proposed financial plan for the sewer utility contributes approximately $350,000 a year to additional reserves as well as providing $1.3 million in capital PAYGO funding. Figure 4 shows the sewer fund balances with no revenue adjustment and Figure 5 shows the fund balances under the proposed financial plan through the study period.

Figure 4. Sewer Fund Balance with No Revenue Adjustment $0
$1
$2
$3
$4
$5
$6
$7
$8
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Millions No Revenue Adjustment
Figure 5. Sewer Fund Balances under the Proposed Financial Plan $0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Millions
With Revenue Adjustment

232
8 GENERAL METHODOLOGY
The water rates formulated in this study were developed using principles set forth by the American Water Works Association (AWWA). RDN rate-making practices incorporate methods described in the AWWA Manual 1 (M1)1for Water Systems the WEF Financing and Charges for Wastewater Systems2. Figure 6 presents the steps taken to develop the City’s proposed rates.

Figure 6. Wastewater Rate Study Process
• Growth Projection: project customer growth for the five-year study period, FY 2022-23 through FY 2026-27, using the City’s customers’ historical growth data. Forecast revenues for the study period based on the projected customer growth. • Financial Planning and Revenue Requirements: develop a five-year financial plan based on the projected revenues and annual costs which include both operating and capital expenses. The City’s target reserve level should also be considered as part of the financial planning. Based on the financial planning, revenue requirements are determined for each year of the study period.
• Cost of Service: evaluate the customer classifications and allocate costs based on their service requirements.
• Rate Design: design rates to recover the rate revenue requirements from each customer. 1 Principles of Water Rates, Fees, and Charges, Seventh Edition, Manual of Water Supply Practices, American Water Works Association
2 Financing and Charges for Wastewater Systems, WEF Manual of Practice Number 27, Water Environment Federation
Growth Projection
Financial Planning
and Revenue
Requirements
Cost of Service Rate Design
233
9 Legal Considerations
This section of the report describes the legal framework that was considered in the development of the rates to ensure that the calculated cost of service rates provide a fair and equitable allocation of costs to the different customer classes.

California Constitution‐Article XIII C (Proposition 26) The voters in the State approved Proposition 26 on November 2, 2010. Proposition 26 amended Article XIII C of the State Constitution to expand the definition of “tax” to include “any levy, charge, or exaction of any kind imposed by a local government” with listed exceptions. By means of these exceptions, Article XIII C classifies several types of charges, in addition to property-related charges, that are not taxes, such as charges for specific services or benefits, regulatory charges and penalties.

Article XIII C’s definition of “tax” lists the following exceptions: (1) a charge imposed for a specific benefit conferred or privilege granted directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege; (2) a charge imposed for a specific government service or product provided directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product; (3) a charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof; (4) a charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property; (5) a fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law; (6) a charge imposed as a condition of property development; and (7) assessments and property-related fees imposed in accordance with the provisions of Article XIII D.

Proposition 26 also provides that the local government bears the burden of proving by a preponderance of the evidence that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental activity, and that the manner in which those costs are allocated to a payer bear a fair or reasonable relationship to the payer’s burdens on, or benefits received from, the governmental activity. Like the proportionality requirements of Article XIII D, assessment of rates under these requirements, if applicable, would be supported by the cost of service approach.

California Constitution‐Article XIII D, Section 6 (Proposition 218) In November 1996, California voters passed Proposition 218, the “Right to Vote on Taxes Act.” This constitutional amendment protects taxpayers by limiting the methods by which local governments can create or increase taxes, fees and charges without taxpayer consent. Between 2002 and 2017, California courts have ruled that fees associated with providing water services are “property-related” and thus under the jurisdiction of Prop 218. The principal requirements for fairness of the fees, as they 234
10 relate to public water service, are as follows: Revenues derived from the fee or charge shall not exceed the funds required to provide the property related service. Revenues derived by the fee or charge shall not be used for any other purpose other than that for which the charge was imposed. The amount of the fee or charge imposed upon any parcel shall not exceed the proportional cost of service attributable to the parcel. Reliance by an agency on any parcel map, including, but not limited to, an assessor’s parcel map, may be considered a significant factor in determining whether a fee or charge is imposed as an incident of property ownership for purposes of this article.

The rates developed in this Report use a methodology to establish an equitable system of charges that recover the cost of providing service and fairly apportion costs to each customer as required by Proposition 218.

Key Assumptions
A test year, FY 2022-23, was selected for which costs are to be analyzed and rates to be established for this study. The City’s fiscal year starts on July 1 and ends on June 30.

Escalation Factors
Escalation Factors were calculated for eight independent variables using historical Consumer Price Index (CPI) data from West Class B/C cities between 2000 and the most current calendar year, and projections by the California Department of Transportation (CADOT), and the California Department of Finance (CADOF). The analysis for the status quo assumes that Operating Revenues will continue to be stable, with some increases due to customer growth, for the next five years. The escalation factors capture the effects of price inflation for this period.

Figure 7 displays the projected escalation factors for the study period. Due to local contingencies, the Equipment Inflation Rate is expected to rise at the highest rate, representing

6.4 percent per year. The Employee Expenses Inflation Rate, which includes salaries, insurance, and payroll taxes, is expected to rise 3.9 percent per year during the study period.

Expenses that are not expected to increase during the study period were not escalated as those costs are fixed.
235
11 Figure 7. Escalation Factors

4.9%

5.0%

3.3%

3.9%

6.4%

5.7%

4.8%

0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0%
Overall Inflation Rate:

Utility Inflation Rate:

Treatment Inflation Rate:

Employee Expenses Inflation Rate:

Equipment Inflation Rate:

Fuels and Automobile Inflation Rate:

Construction Inflation Rate:

Customer Growth
All analyses performed during the study were based on an assumption of customer account growth. Historical billing records and City planning documents were used to project customer baseline growth. Although the City's historic growth rate from 1970 to 2000 ranged between

4.5% to 5.5% over this 30-year period, the population growth rate is projected to maintain a lower growth rate of around 1.5% per year based on the City’s planning documents3. This growth projection is lower than the projection used in the 2016 Water Master Plan, which projected a population of 28,400 by Year 2035. Growth projections for this study reflect the current number of billed customers (as of June 2021) with an annual increase of 1.5 percent in residential customer classes. Non-Residential customers counts are anticipated to remain constant through the study period. Figure 8 shows the projected customer growth for the financial planning period by number of water accounts.
3 Wastewater Collection System Master Plan Update. City of Greenfield, 2021. 236
12 Figure 8. Projected Customer Growth, FY 2021-22 (Current) to FY 2031-32 4,200 4,201 4,259 4,320 4,381 4,443 4,507 4,571 4,636 4,702 4,769 0 1,000
2,000
3,000
4,000
5,000
6,000
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 5/8-in 3/4-in 1-in 1 1/2-in 2-in 3-in 4-in 6-in

Sewer growth projections for this study reflect the current number of billed customers (as of June 2021) with an annual increase of 1.5 percent for both connections and ERUs. Figure 9 shows the projected sewer customer growth for the financial planning period.

Figure 9. Projected EDU Growth, FY 2021-22 (Current) to FY 2031-32 0 1000
2000
3000
4000
5000
6000
Accounts ERUs
237
13 WATER FINANCIAL PLAN
Revenues
Based on the customer growth and water demand projected through the study period, rate revenues under the current rates were calculated for each year of the study. Additionally, nonrate revenues were estimated based on historical values and City input. With no rate increases, the City is expected to collect between $2.8 million and $2.7 million per year in operating revenue. Additional non-operating revenues total approximately $50,000 a year from investment income and will be used to offset future revenue requirements.

Operating and Maintenance Expense
This City’s FY 2021-22 Budget anticipated approximately $1.5 million in expenses which were classified as O&M expense. Based on the sum of all O&M expense line items, the overall inflation rate for FY 2022-23 is 2.9 percent, which is consistent with the City’s budget projections. For the rest of the study period, annual inflation is projected to be approximately

4.0 percent per year. Total O&M expenses will reach $1.8 million by FY 2026-27.

Capital Expenses
In addition to the costs of daily operation and maintenance, the City has identified necessary capital improvements to maintain a high level of service and water quality for its customers.

The annual capital expense varies between the City’s most recent budget and the 2021 Final Water Master Plan (WMP). The different levels of capital funding which will be achieved by rates is one of the primary cost drivers between the options in this study. The two planning documents detail over $20 million in near-term capital expenses which are needed within the water system. The City’s current reserves will not cover these costs, so the City must either raise rates or find additional outside funding. For this study, two different CIP plans were assessed, one which maintains an average of $1.5 million in annual PAYGO (pay as you go) capital expenditures, and one that funds all expenditures outlined in the WMP with customer rates.

Target Reserves
The City currently has no reserve policy, but does have a considerable cash balance. At the time of writing, the water fund balance is approximately $6.5 million. Optimally, the City should 238
14 have a detailed reserve plan which separates different funds based on their proposed uses.

For example, similar sized utilities will often have an operating fund which totals three months of operating revenue, approximately $0.4 million in FY 2022-23 for the City of Greenfield, that can be used in times of revenue shortfall. Additionally, the City should maintain capital reserves which are set aside to address depreciating assets. The proposed financial plan includes annual contributions of approximately $0.3 million a year to City reserves.

Debt Funding
The City currently pays $180,000 per year in debt service payments on a Water Expansion Loan. These payments will continue through the study period. The proposed financial plan maintains debt service coverage ratios well above the industry standard of 1.20 through the duration. No additional loans are planned at this time.

Revenue Requirements
Revenue requirements include CIP expense and all O&M expenses. The total expense of each year is offset by other operating revenues and non-operating revenues to compute the pure portion of revenue requirements, which need to be collected from water rates. The negative net balance indicates that cash reserves are used to supplement the shortfall for the year and positive net balance indicates that the amount is contributed to the cash reserves. The revenue requirement of $3.1 million for the test year was used to compute cost distribution among distinctive cost components and then allocated to customers equitably in the COS analysis.

Recommended Financial Plan
The proposed financial plan includes annual revenue adjustments of 16.0 percent in the test year, 10.0 percent the second year, and 5.0 percent in the third through fifth year of the study period. Under this plan a total of $1.0 million will be contributed to fund balances; additionally, the City will be able to sufficiently cover their operating expenses and an average of $1.5 million in capital expenditures per year. Table 7 shows the proposed financial plan and ending reserve balances for the study period. RDN recommends this plan because it best balances the future repair needs of the water system with customer impacts. The Cost of Service section will use this financial plan as a basis for calculations.
239
15 Table 7. Study Period Water Financial Plan, FY 2022-23 to FY 2026-27 Description FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Test Year
Revenue Adjustments
Revenue under Current Rates $2,722,363 $2,756,900 $2,792,113 $2,827,854 $2,864,131 Year 1 - 16 % $435,578 $441,104 $446,738 $452,457 $458,261 Year 2 - 10 % $0 $319,800 $323,885 $328,031 $332,239
Year 3 - 5 % $0 $0 $178,137 $180,417 $182,732
Year 4 - 5 % $0 $0 $0 $189,438 $191,868
Year 5 - 5 % $0 $0 $0 $0 $201,462
Total Adjustments $435,578 $760,904 $948,760 $1,150,343 $1,366,561 Other Revenue Sources
Other Operating Revenues $39,415 $39,533 $39,652 $39,771 $39,890 Non-operating Revenues $49,613 $50,605 $51,617 $52,650 $53,703 Total Other Revenue Sources $89,028 $90,139 $91,269 $92,421 $93,593 Total Revenue $3,246,969 $3,607,943 $3,832,142 $4,070,617 $4,324,285 O&M Expenses ($1,528,451) ($1,589,760) ($1,653,336) ($1,719,617) ($1,789,020) Debt Service ($199,523) ($179,466) ($179,284) ($179,284) ($179,284) Capital PAYGO ($1,575,000) ($1,650,373) ($1,686,623) ($1,745,367) ($1,806,157) Total Expense ($3,302,974) ($3,419,599) ($3,519,243) ($3,644,268) ($3,774,461) Net Operating Cash Flow ($56,005) $188,344 $312,899 $426,349 $549,825 Beginning Balance $6,525,142 $6,469,137 $6,657,481 $6,970,380 $7,396,729 Ending Balance $6,469,137 $6,657,481 $6,970,380 $7,396,729 $7,946,554 240
16 Proposed Reserve Balances
Figure 6 shows the water fund balances under the proposed financial plans through the study period.

Figure 10. City Fund Balances under the Proposed Financial Plan $0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Millions
With Revenue Adjustment
241
17 WATER COST OF SERVICE
Methodology
The purpose of a Cost of Service (COS) analysis is to allocate costs among customers commensurate with their service requirements. RDN employed the “base-extra capacity” costof-service method promulgated in AWWA’s M1, whereby costs are first allocated to individual functions, which are typical industry standard activities, then the costs of each function are distributed to appropriate cost causative components, which are defined by the cost driving elements. The results of the COS form a reasonable, equitable, basis for designing rates.

Cost Components
Operating costs are functionalized based on input from City staff with expertise on the system and utility industry knowledge. Total system asset value was utilized in the analysis as opposed to capital project expense for the test year (FY 2022-23) since a single year of capital spending may not capture accurate distribution of the necessary CIP costs to repair/rehabilitate system assets. The functions of the water system for both operating and capital expenses include:
• Water Supply – costs associated with source of water supply • Pumping – costs associated with general pumping and energy use • Transmission and Distribution – costs associated with transmitting and distributing water to customers
• Customer Accounts – costs associated with billing and customer services • Administrative and General – costs associated with administrative and general functions • Fire – costs associated with water service for fire protection provided to property and structures
COS Allocation
For the system to provide adequate service to its customers at all times, it must be capable of meeting not only the annual volume requirements, but also the peak demand - the maximum rate at which water is consumed. Therefore, the capacities of the various facilities must meet the maximum coincidental demand of all customers.

Each water service facility within the system has an underlying average demand, exerted by the customers for whom the base cost component applies. For those facilities designed solely to meet average daily demand, 100% of the cost should go to the base cost component. Extra 242
18 capacity requirements associated with demand in excess of average use consist of Max Day Demand (MDD) and Peak Hourly Demand (PHD). Based on the MDD factor, RDN estimated the average hourly flow during MDD and multiplied it by a peaking factor of 1.5 (the lowest factor recommended by the State Board’s Division of Drinking Water) to compute a PHD factor. requirements were distributed to the base, MDD, and PHD cost components for 17.6%, 49.4%, and 33.0%, respectively. The number of bills in one year (the number of accounts multiplied by 12) serves as the basis for distributing Accordingly, the costs associated with the functions which require extra capacity service billing and customer service costs associated with meter reading, customer billing and collection, and other customer services costs. The number of equivalent meters is used to measure meter related service costs.

The cost causative components therefore include:
• Base – delivering water to customers under average demand conditions • Maximum Day Demand (MDD) – the costs of delivering water to customers on the day with the highest demand
• Peaking Hourly Demand (PHD) – the costs of delivering water to customers on the hour with the highest demand on highest day
• Meters – the costs of servicing meters, billing, and other customer service-related costs • Direct Fire Protection Service – the costs of providing water service for public and private fire protection services
The result of the COS analysis determines how the total revenue requirements should be allocated to the each of the cost components, which are categorized and grouped based on the similar cost driving elements. Figure 11 shows the total Test Year Revenue Requirements allocated to each cost component.
243
19 Figure 11. Cost of Service Cost Components by Category $1.59
$0.30
$0.60
$0.60
$0.22
$0
$1
$1
$2
$2
$3
$3
$4
Millions
Public
Fire
Meter
Services
Peak
Hour
Max
Day
Base
Table 8 shows the revenue requirements by cost causative components under the proposed financial plan. The test year capital expense, debt service payments, and other obligations are allocated to each cost causative component using the percentages derived from the cost allocation.
244
20 Table 8. Rate Revenue Requirements for Test Year, FY 2023 Cost Allocation Summary Revenue
Requirement
Base Max Day Peak Hour Meter
Services
Public Fire
Revenue Requirements
O&M Expenses $1,528,451 $734,903 $138,560 $279,499 $275,814 $99,675 Capital PAYGO $1,575,000 $757,284 $142,780 $288,011 $284,214 $102,710 Debt Service $199,523 $95,934 $18,088 $36,486 $36,005 $13,011 Total Revenue Requirements $3,302,974 $1,588,121 $299,428 $603,996 $596,033 $215,397

48.08% 9.07% 18.29% 18.05% 6.52%
Transfer from/to Reserves
Net Balance Adjustment ($56,005) ($26,928) ($5,077) ($10,241) ($10,106) ($3,652) Total Reserve Contribution ($56,005) ($26,928) ($5,077) ($10,241) ($10,106) ($3,652) Less Revenue Offsets
Other Operating Revenue ($39,415) ($18,951) ($3,573) ($7,208) ($7,113) ($2,570) Non-operating Revenue ($49,613) ($23,855) ($4,498) ($9,072) ($8,953) ($3,235) Total Revenue Offsets ($89,028) ($42,806) ($8,071) ($16,280) ($16,065) ($5,806) Revenue Requirements for Rates $3,157,941 $1,518,387 $286,280 $577,474 $569,861 $205,939 Allocation to Customer Classes
The final step of the COS analysis is to allocate the cost causative components back to the customers. In developing equitable rate structures, revenue requirements were allocated to Single Family, Multi-Family, Commercial, Industrial, Irrigation and Private Fire customers commensurate with the customer demand and services rendered. The costs are allocated to customer classes according to the amount of water consumed, required peaking demand, number of customers and other relevant factors. As a result of the COS analysis RDN identified slight shifts in the cost allocation among customer classes. The costs allocated to each distinguished customer class and the current cost allocation verses the proposed cost allocation determined in the COS analysis are shown in Table 9 and Figure 12, respectively. 245
21 Table 9. Cost Allocation between Customer Classes
Description Base MDD PHD
Meter
Services
Private Fire
Protection
Total
Fixed Service Charge
Water Service Charge $607,355 $0 $0 $1,301,250 $0 $1,908,605 Private Fire Protection $2,918 $20,424 $0 $0 $23,342
Subtotal $607,355 $2,918 $20,424 $1,301,250 $0 $1,931,947 Volumetric Water Rates
Single Family Residential $611,527 $115,896 $66,391 $0 $0 $793,814 Multi-Family Residential $117,533 $18,098 $12,760 $0 $0 $148,392 Commercial/Institutional $83,007 $34,412 $12,289 $0 $0 $129,708 Industrial $10,344 $2,461 $1,114 $0 $0 $13,919
Irrigation $88,621 $46,813 $4,727 $0 $0 $140,160
Subtotal $911,032 $217,681 $97,281 $0 $0 $1,225,994
Subtotal $1,518,387 $220,599 $117,705 $1,301,250 $0 $3,157,941 Figure 12. Current vs. Proposed Cost Allocation by Customer Class 246
22 WATER RATE SETTING
The last step of a rate study is designing rates. Rates must be designed to equitably recover the rate revenue requirements from each customer given the projected customer demand identified as a result of the COS analysis. In reviewing the City of Greenfield’s water rates and finances, RDN used the following criteria in developing our recommendations:
1) Revenue sufficiency: rates should recover the annual cost of service and provide revenue stability.
2) Rate impacts: while rates are calculated to generate sufficient revenue to cover all costs, they should be designed to minimize, as much as possible, the impacts on ratepayers. 3) Equitability: rates should be fairly allocated among all customers based on their estimated demand characteristics.
4) Practicality: rates should be simple in form and, therefore, adaptable to changing conditions, easy to administer, and easy to understand.

Recommendations
The City needs revenue increases to fund needed capital improvement projects and maintain current reserve balances. The financial plan and COS analysis provides a rate structure which increases overall customer equity by allocating costs based on each customer’s relative strain on the system. The proposed revenue requirements include funding for both the Operating Reserve and sufficient funding for the daily operations of the City. If the City is able to secure additional funding sources, or if customer growth is higher than expected, resulting in increased revenues, the City can choose to not implement increases in any year.

Proposed Water Rates
The City needs revenue increases to fund critical capital projects necessary to maintain compliance with state regulations. The proposed revenue requirements include funding for both the Operating Reserve and sufficient funding for the daily operations of the water utility.

Base, peaking, meter, and fire protection service costs in the fixed charge components are distributed among various meter sizes using the AWWA ratio discussed in the Key Assumptions section (Figure 7) .Customer service and billing costs are simply divided by the number of accounts since the service requirements of this type are the same regardless of the meter size installed on a property. The monthly service charge for one equivalent meter per month is $31.37. A total of $1.9 million is the revenue requirements that need to be collected from customers’ fixed charges.
247
23 Volumetric charges are established based on variable costs such as water purchases, treatment, and energy costs. The peaking and delivery costs on the volumetric side are the remaining fixed costs intended to be recovered from volumetric charges.

Tier Widths
Tier widths for Single Family and Multi-family customer classes were determined based on indoor and outdoor efficient water use standards as defined by the State of California. Tier 1 allocation of 5,700 gallons per month provides 55 gallons of water per capita per day, assuming an average household size of 3.4 people per household4. To accommodate City billing limitations 5,700 was rounded to 6,000 gallons. At the projected usage levels for FY 2023, the Tier 1 water usage yields approximately 222,000 thousand gallons of usage by Single Family customers and 24,000 thousand gallons of usage by Multi-family customers.

Tier 2 allotment is based on approximate outdoor water needs. Outdoor water needs are measured using the following formula:

𝑂𝑢𝑡𝑑𝑜𝑜𝑟 𝐴𝑙𝑙𝑜𝑐𝑎𝑡𝑖𝑜𝑛 = 𝐿𝐴 𝑥 (𝐸𝑇 − 𝐵𝑅𝐹) 𝑥
𝐾𝑐
𝐼𝐸
𝑊ℎ𝑒𝑟𝑒:

𝐿𝐴 = 𝐿𝑎𝑛𝑑𝑠𝑐𝑎𝑝𝑒𝑑 𝑎𝑟𝑒𝑎 (𝑖𝑛 𝑠𝑞𝑢𝑎𝑟𝑒 𝑓𝑒𝑒𝑡)
𝐸𝑇 = 𝐸𝑣𝑎𝑝𝑜𝑡𝑟𝑎𝑛𝑠𝑝𝑖𝑟𝑎𝑡𝑖𝑜𝑛 (𝑖𝑛𝑐ℎ𝑒𝑠)
𝐵𝑅𝐹 = 𝐵𝑒𝑛𝑒𝑓𝑖𝑐𝑖𝑎𝑙 𝑟𝑎𝑖𝑛𝑓𝑎𝑙𝑙 (𝑖𝑛𝑐ℎ𝑒𝑠)
𝐾𝑐 = 𝐶𝑟𝑜𝑝 𝐶𝑜𝑒𝑓𝑓𝑖𝑐𝑖𝑒𝑛𝑡
𝐼𝐸 = 𝐼𝑟𝑟𝑖𝑔𝑎𝑡𝑖𝑜𝑛 𝐸𝑓𝑓𝑖𝑐𝑖𝑒𝑛𝑐𝑦
Single Family customer parcels were estimated to measure 7,500 square feet and are 33% landscaped. These assumptions are consistent with the City’s previous rate study (2018). ET reference for CIMIS5 Zone 12 was updated to 53.3 inches and the beneficial rainfall remained at about 2.8 inches per year. The City’s Kc and IE are both 0.7.

These values yield an outdoor water allocation of 7,000 gallons per month for Single Family customers. Multi-family customers are assumed to maintain a negligible amount of irrigable landscape and therefore all Multi-family usage above the Tier 1 is billed at Tier 2 charges.

Tier 3 is not capped for Single Family customers. All usage exceeding Tier 2 is considered Tier 3 usage.
4 Source: Bureau of Labor Statistics (2022)
5 California Irrigation Management Information System
248
24 Other customer classes, such as Commercial, Industrial and Irrigation, are billed on a uniform rate structure. To develop rates for these classes, the allocated costs to each customer class was divided by the projected water use.

Table 10. Proposed Rates
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
Account Charge (All Customers) $19.36 $21.30 $22.37 $23.48 $24.66 5/8-in $12.37 $13.61 $14.29 $15.00 $15.75
3/4-in $15.33 $16.86 $17.70 $18.59 $19.52
1-in $21.24 $23.36 $24.53 $25.76 $27.05
1 1/2-in $36.03 $39.63 $41.61 $43.69 $45.88
2-in $53.77 $59.15 $62.10 $65.21 $68.47
3-in $95.17 $104.69 $109.92 $115.42 $121.19
4-in $154.32 $169.75 $178.23 $187.15 $196.50
6-in $302.18 $332.39 $349.01 $366.47 $384.79
Single Family Residential
Tier 1: 0 to 6,000 gallons $1.81 $1.99 $2.09 $2.20 $2.31 Tier 2: 6,000 to 13,000 gallons $2.24 $2.47 $2.59 $2.72 $2.85 Tier 3: More than 13,000 gallons $4.27 $4.69 $4.93 $5.17 $5.43 Multi-Family Residential
Tier 1: 0 to 6,000 gallons $1.92 $2.11 $2.22 $2.33 $2.44 Tier 2: More than 6,000 gallons $2.18 $2.40 $2.52 $2.65 $2.78 Commercial/Institutional $2.60 $2.86 $3.00 $3.15 $3.31
Industrial $2.24 $2.46 $2.58 $2.71 $2.85
Irrigation $2.63 $2.89 $3.04 $3.19 $3.35
Fixed Charge (Monthly)
Volumetric Charges (per 1,000 gallons)
Proposed Rates

249
25 SEWER FINANCIAL PLANNING
Revenues
Based on the projected customer growth through the study period, rate revenues under the current rates were calculated for each year of the study. Additionally, non-rate revenues were estimated based on historical values and City input. With no rate increases, the City is expected to collect between $1.9 million and $2.0 million per year. Additional non-operating revenues total approximately $20,000 a year from investment income and will be used to offset future revenue requirements.

Operating and Maintenance Expense
This City’s FY 2021-22 Budget anticipated approximately $1.4 million in expenses which were classified as O&M expense. Based on the sum of all O&M expense line items, a total overall inflation rate for FY 2022-23 is 7.3 percent, which accounts for the current record inflation being experienced across the country. For the rest of the study period, annual inflation is projected to be approximately 3.9 percent per year. Total O&M expenses will reach $1.8 million by FY 2026-

27. Capital Expenses
In addition to the costs of daily operation and maintenance, the City has two current master planning documents, one for the wastewater distribution system and one for the wastewater treatment plant. The different levels of capital funding which will be achieved by rates is one of the primary cost drivers between the options in this study. The two master plans detail over $66 million in near-term capital expenses which are needed within the wastewater system. The City’s current reserves will not cover these costs, so the City must either raise rates or find additional outside funding. For this study, two different CIP plans were assessed, one which maintains an average of $1.3 million in annual PAYGO (pay as you go) capital expenditures, and one that funds all needed expenditures with customer rates.

Target Reserves
The City currently has no reserve policy but does have a considerable cash balance which is associated with the wastewater fund approximately $7.4 million at the time of writing. Optimally, the City should have a detailed reserve plan which separates different funds based on their 250
26 proposed uses. For example, similar sized utilities will often have an operating fund which totals three months of operating revenue, approximately $0.5 million in FY 2022-23 for the City of Greenfield, that can be used in times of revenue shortfall. Additionally, the City should maintain capital reserves which are set aside to address depreciating assets. The proposed financial plan includes annual contributions of approximately $0.4 million a year to City reserves.

Debt Funding
The City currently pays $124,000 in debt service payments per year on a Wastewater Plant Expansion Loan. These payments will continue through the study period. The current financial plan maintains debt service coverage ratios well above the industry standard of 1.20 through the duration. No additional loans are planned at this time.

Revenue Requirements
Under the recommended rates revenue requirements include reserve contributions. The total revenue requirements are offset by the sum of Other Operating Revenues and Non-operating Revenues. The total revenue requirements from each plan a divided by the number of ERUs and Customer accounts.

Recommended Financial Plan
Based on the revenue requirements outlined, the proposed financial plan includes annual revenue adjustments of 30.0 percent in the test year, 20.0 percent the second year, 15.0 percent in years 3 and 4, and 5.0 percent in the final year of the study period. Under this plan a total of $2.0 million will be contributed to fund balances; additionally, the City will be able to sufficiently cover their operating expenses and an average of $1.3 million in capital expenditures per year. Table 7 shows the proposed financial plan and ending reserve balances for the study period. RDN recommends this plan because it best balances the future repair needs of the sewer system with customer impacts. The Cost of Service section will use this financial plan as a basis for calculations.
251
27 Table 11. Study Period Financial Plan, FY 2022-23 to FY 2026-27 Description FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Test Year
Revenue Adjustments
Revenue under Current Rates $1,871,204 $1,896,780 $1,922,739 $1,949,087 $1,975,831 Year 1 - 30 % $561,361 $569,034 $576,822 $584,726 $592,749 Year 2 - 20 % $0 $493,163 $499,912 $506,763 $513,716
Year 3 - 15 % $0 $0 $449,921 $456,086 $462,344
Year 4 - 15 % $0 $0 $0 $524,499 $531,696
Year 5 - 5 % $0 $0 $0 $0 $203,817
Total Adjustments $561,361 $1,062,197 $1,526,655 $2,072,075 $2,304,323 Other Revenue Sources
Other Operating Revenues $0 $0 $0 $0 $0
Non-operating Revenues $20,000 $20,000 $20,000 $20,000 $20,000 Use of Debt Proceeds $0 $0 $0 $0 $0
Grants $0 $0 $0 $0 $0
Total Other Revenue Sources $20,000 $20,000 $20,000 $20,000 $20,000 Total Revenue $2,452,565 $2,978,976 $3,469,393 $4,041,162 $4,300,154 O&M Expenses ($1,542,771) ($1,602,180) ($1,664,239) ($1,729,069) ($1,796,796) Debt Service
Existing $124,083 $124,044 $123,918 $123,918 $123,918
Proposed $0 $0 $0 $0 $0
Debt Service Total ($124,083) ($124,044) ($123,918) ($123,918) ($123,918) Capital PAYGO ($1,458,000) ($380,372) ($1,588,726) ($1,502,265) ($1,516,276) Total Expense ($3,124,854) ($2,106,595) ($3,376,884) ($3,355,253) ($3,436,990) Net Operating Cash Flow ($672,289) $872,381 $92,509 $685,909 $863,164 Beginning Balance $7,384,610 $6,712,321 $7,584,702 $7,677,211 $8,363,120 Ending Balance $6,712,321 $7,584,702 $7,677,211 $8,363,120 $9,226,284 252
28 Proposed Reserve Balances
Figure 13 shows the sewer fund balances under the proposed financial plan through the study period.

Figure 13. City Fund Balances under the Proposed Financial Plans $0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Millions
With Revenue Adjustment
253
29 SEWER COST OF SERVICE
Methodology
A sewer system’s COS analysis utilizes a three‐step approach to allocate costs equitably among customers. These steps include 1) functionalization of cost and asset items, 2) cost classification, and 3) cost allocation to customers. The typical major functions included in a sewer study are collection, sewer treatment, customer accounts, and other general and administrative costs. RDN determined that the City current sewer rates follow generally accepted cost of service principles, so the proposed rates maintain the current rate structure.

Equivalent Residential Units
Equivalent Residential Units (ERUs) are determined by the City’s engineering staff when a new customer joins the system and represent the relative differences in sewer flow and strength between accounts. There is a total of 4,695 projected ERUs for the test year. One ERU is equal to the service requirement of one average single family residential home. All costs that are not directly associated with billing are allocated to the operation cost function and are divided evenly between each ERU.

Customer Portion
Customer service costs typically include all of the costs associated with billing. Each customer receives one bill, so for the purpose of allocating customer service costs, the total costs are divided by the total number of billed accounts, 3,484.

COS Allocation
The total Test Year revenue requirement developed in the financial planning stage (Option 4), $2.4 million, was functionalized into the three cost causative functions. Table 12 shows the total Test Year O&M expenses allocated to each cost component. 254
30 Table 12. Cost of Service Cost Components by Category O&M Cost Allocation Total Cost Volume BOD TSS Sewer
Service
Sewer Collection $650,019 $650,019 $0 $0 $0
Sewer Treatment $357,933 $214,760 $71,587 $71,587 $0
Customer Accounts $148,507 $0 $0 $0 $148,507
Administrative and General $386,312 $288,877 $23,913 $23,913 $49,608 Total Test Year O&M $1,542,771 $1,153,656 $95,500 $95,500 $198,115 Percentage 100% 75% 6% 6% 13%
Table 13 shows the total Test Year CIP expenses allocated to each cost component (based on current asset values).

Table 13. Cost of Service Cost Components by Category
Asset Cost Allocation Total Cost Volume BOD TSS Sewer
Service
Sewer Treatment $40,000,000 $24,000,000 $8,000,000 $8,000,000 $0 Sewer Collection $68,940,000 $68,940,000 $0 $0 $0
Total Assets $108,940,000 $92,940,000 $8,000,000 $8,000,000 $0 Total Test Year CIP $1,682,083 $1,435,036 $123,524 $123,524 $0 Percentage 100% 85% 7% 7% 0%
The component allocations were then distributed to customers according to the relative strain each puts on the system, or number of ERUs, and based on the cost to provide customer service, or number of accounts. Based on the cost allocation, the percentage of total costs associated with each charge are shown in Figure 14.
255
31 Figure 14. Cost Allocation by Function

6.1%

93.9%
Customer Percent Operation Percent
The proposed cost allocation retains the current billing schema. The total test year costs allocated to each billing function are shown in Table 14.

Table 14. Total Cost Allocations by Cost Category
Cost Category Test Year
Customer Costs $155,585
Operation Costs $2,376,980
256
32 SEWER RATE SETTING
Recommendations
RDN recommends the City implement the rates outlined in this report on in fiscal year 2022-23.

The City needs revenue increases to fund needed capital improvement projects. The financial plan and COS analysis provides a Proposition 218 compliant rate structure. The proposed revenue requirements include funding for both the City reserves and Capital expenditures as well as sufficient funding for the daily operations of the City. If the City is able to secure additional funding sources, or if customer growth is higher than expected, resulting in increased revenues, the City Council can choose to not implement increases in any year.

Proposed Sewer Rates
To create the rates outlined in this study, the essential calculation is the revenue requirements, developed in the financial planning analysis, divided by the Cost of Service units. Each customer was assigned a percentage of the total Cost of Service based on their individual service requirements. The total operation revenue requirements for each option were divided by the number of ERUs and the customer service portion of the rates was designed by dividing the total costs to provide billing and service by the number of bills in a year. Table 15 shows the proposed rate schedule through the study period. Under the proposed option, Residential customers within the City will see a bill increase of $11.66 per month.

Table 15. Proposed Rates FY 2022-23 to FY 2026-27
Proposed Rates Unit FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Customer Service Per Bill $3.72 $4.47 $5.14 $5.91 $6.20 ERU Per Equivalent Unit $42.19 $50.62 $58.22 $66.95 $70.30 257
33 CONCLUSION
Recommendations:
• Build specific reserve funds by making annual contributions from revenue generated from rates
• Implement the proposed annual revenue and rate adjustments for both water and sewer utilities
• Adjust the water tier widths for single family residential customers to reflect current average household sizes
• Add a second tier to multi-family water rate structure to provide essential water at a lower cost
Water Rate Impacts:

Because of the proposed changes to the rate structure, customers will have slightly different impacts based on their water use. Figure 15 and Figure 16 show the potential impacts of rate changes in the test year for Single Family Residential and Multi-Family Residential customers with a 5/8” meter at different use levels, respectively. The overall impact of rate changes varies between $2.45 at lower use levels and increases as customers use more water at the higher tiers for SFR customers. MFR customers will generally see a rate impact of between $2.45 and $3.07 depending on their level of use.
258
34 Figure 15. Single Family Residential Customers with ¾” Meter Rates Under Various Use Levels $143.67
$128.99
$0
$20
$40
$60
$80
$100
$120
$140
$160
1,000 6,000 11,000 16,000 21,000 26,000 31,000
Monthly Use (Gallons)
Current Rates Proposed Rates
259
35 Figure 16. Multi-Family Residential Customers with ¾” Meter Rates Under Various Use Levels $31.73
$102.11
$29.28
$98.91
$0
$20
$40
$60
$80
$100
$120
- 5,000 10,000 15,000 20,000 25,000 30,000
Monthly Use (Gallons)
Current Rates Proposed Rates
Rate Comparison:

There are significant differences in the rates and rate structures of water providers in the neighboring communities of the City of Greenfield. Some of the differences are because of administrative paradigms, which are unique to each agency. For example, investor-owned utilities are allowed to make a profit on their service, whereas municipal ones are not.

Furthermore, customer rates can be affected by outside funding sources such as property taxes and transfers. Finally, the rate structure itself may influence which types of users pay a proportion of costs. Figure 17 shows hypothetical monthly water bills in August 2022 for 11 local providers. Also shown are the proposed rates for the City of Greenfield. The hypothetical bills shown below assume 5/8” meter charges and 10,000 gallons of water usage within a one month period, which represents a typical average bill for residential customers. Individual water 260
36 bills range between $36.80 and $275.42. The new rates proposed for the City of Greenfield will fund O&M expenses, contribute to reserves, and allow significant CIP spending. It is important to note that the proposed rates are still below the regional average. Figure 18 shows current sewer rates in June 2022 for 13 local providers. Also shown is the proposed rates for the City of Greenfield. Individual sewer rates range between $24.25 and $78.33. The new rates proposed by the City of Greenfield will fund O&M expenses, contribute to reserves, and allow significant CIP spending and are still below the regional average. 261
Figure 17. Local Water Rate Comparison
$36.80 $37.82 $43.44 $44.90 $47.08 $49.89 $50.59 $51.70 $64.78 $64.78
$82.52
$97.69
$275.42
Average, $72.88
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00

262
2 Figure 18. Local Sewer Rate Comparison
$24.25 $25.75
$28.68
$34.15
$37.00
$41.58 $42.77
$45.91
$48.52 $48.52
$52.19 $54.26
$64.23
$73.13
$78.33
Average, $46.67
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
263
Water and Sewer Rate
Study
City of Greenfield Proposition 218 Hearing
ROBERT D. NIEHAUS, INC.

JUNE 27, 2023
264
Agenda
 Discuss Proposition 218
 Talk about why rate increases are needed
 Show finances under current revenues and proposed
revenues (water and sewer)
 Explain cost of service analysis
 Show proposed rates
 Show rate impacts
265
What is Proposition 218?
 Customers have the right to protest any increase in
fees
 Customers should not pay more than the fair share
of cost of service
 Public agencies cannot make a profit
266
Why are rate increases needed?
 Rising operating costs
 Capital needs
 Regulatory concerns
 Emergency and capital reserves
267
Water Financial Plan
268
Current Monthly Water Rates (revenue)
269
Customer Growth (Revenue)
270
Financial Plan (expense drivers)
Needed Capital Expenditures:

Water Supply Well ~$2.8 million
Storage Tank and Booster Station ~$2.5 million
Water Main Replacements ~$1.6 million
Reserve Targets:

Maintain current balance (for emergencies)
Build capital reserve
271
Financial Plan (no increase)
272
Fund Balance (no increase)
273
Revenue Adjustments
Initial increases offset the need
for future rate increases, overall
increases are lower
Initial increases solve cash flow
issues
Rates derived from the financial
plan represent a maximum
increase, the City can still do
lower, just not higher
Revenue Adjustment FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Revenue Adjustment 16.0% 10.0% 5.0% 5.0% 5.0%
Cumulative Rate Increase 116.0% 127.6% 134.0% 140.7% 147.7% 274
Revenue Requirements
Cost Allocation Summary Revenue
Requirement Base Max Day Peak Hour Meter Services Public Fire Revenue Requirements
O&M Expenses $1,528,451 $734,903 $138,560 $279,499 $275,814 $99,675 Capital PAYGO $1,575,000 $757,284 $142,780 $288,011 $284,214 $102,710 Debt Service $199,523 $95,934 $18,088 $36,486 $36,005 $13,011 Total Revenue Requirements $3,302,974 $1,588,121 $299,428 $603,996 $596,033 $215,397

Lift Station Upgrades ~$715k
Sewer Main Replacements ~$1.1 million
Reserve Targets:

Maintain current balance (for emergencies)
Build capital reserve
286
Financial Plan (no increase)
287
Fund Balance (no increase)
288
Revenue Adjustments
Initial increases offset the need
for future rate increases, overall
increases are lower
Initial increases solve cash flow
issues
Rates derived from the financial
plan represent a maximum
increase, the District can still do
lower, just not higher
Revenu Adjustment FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Revenue Adjustment 30.0% 20.0% 15.0% 15.0% 5.0%
Cumulative Rate Increase 130.0% 156.0% 179.4% 206.3% 216.6% 289
Revenue Requirements
Revenue Requirements FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Test Year
Revenue Requirements
O&M Expenses $1,542,771 $1,602,180 $1,664,239 $1,729,069 $1,796,796 Debt Service $124,083 $124,044 $123,918 $123,918 $123,918 Capital PAYGO $1,458,000 $380,372 $1,588,726 $1,502,265 $1,516,276 Total Revenue requirements $3,124,854 $2,106,595 $3,376,884 $3,355,253 $3,436,990 Revenue Offsets
Other Operating Revenues $0 $0 $0 $0 $0
Non-operating Revenues ($20,000) ($20,000) ($20,000) ($20,000) ($20,000) Total Revenue Offsets ($20,000) ($20,000) ($20,000) ($20,000) ($20,000) Adjustments
Adjustments for Cash Balance ($672,289) $872,381 $92,509 $685,909 $863,164 Adjustments for Mid-Year Increase $0 $0 $0 $0 $0
Total Adjustments ($672,289) $872,381 $92,509 $685,909 $863,164 Total Revenue Requirements $2,432,565 $2,958,976 $3,449,393 $4,021,162 $4,280,154 290
Cost of Service
291
Cost of Service Analysis
Asset Cost Allocation Total Cost Volume BOD TSS Sewer
Service
Sewer Treatment $40,000,000 $24,000,000 $8,000,000 $8,000,000 $0 Sewer Collection $68,940,000 $68,940,000 $0 $0 $0
Total Assets $108,940,000 $92,940,000 $8,000,000 $8,000,000 $0 Total Test Year Non-Operating $1,682,083 $1,435,036 $123,524 $123,524 $0 Percentage 100% 85% 7% 7% 0%
292
Cost of Service Analysis

6.1%

93.9%
Customer Percent Operation Percent
293
Proposed Rates
294
Rate Recommendations
Proposed Rates Unit FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Customer Service Per Bill $3.72 $4.47 $5.14 $5.91 $6.20 ERU Per Equivalent Unit $42.19 $50.62 $58.22 $66.95 $70.30 295
Rate Impacts
296
Rate Impacts
297
Thank you
298
DATE: June 19, 2023
AGENDA DATE: June 27, 2023
TO: Mayor and City Council
PREPARED BY: Douglas Pike, P.E. City Engineer
TITLE: PUBLIC HEARING AND RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GREENFIELD DECLARING THE RESULTS OF BALLOTING

TABULATED IN ACCORDANCE WITH ARTICLE XIIID OF THE

CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE
SECTION 53753, ORDERING IMPROVEMENTS AND CONFIRMING THE

DIAGRAMS AND ANNUAL ASSESSMENTS FOR THE GREENFIELD
LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ZONE 4 (GREENFIELD COMMONS ANNEXATION TO MAINTENANCE
DISTRICT 3) PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR THE 2023-2024 FISCAL YEAR

BACKGROUND AND ANALYSIS
The Greenfield Commons Apartments development is an approved Final Map subdivision in the City of Greenfield. The developer has agreed, as a condition of development, in annexing to Special Maintenance Assessment District No. 3 that will fund maintenance of Lighting and Landscaping in this subdivision into the future.

Steps required by Council for formation of this District under Proposition 218 are:

1. Adopt a resolution to initiate proceedings for annexation to Lighting and Landscaping Maintenance District No. 3 Zone 4 ("district"); and preliminary approval of the engineer’s report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the district in accordance with California constitution article XIIID, California government code section 53753 and the 1972 Act; and declare its intention to order the levy and collect assessments for the district and set a public hearing on the formation of the district and levy of the proposed assessment pursuant to the 1972 Act. This first step was accomplished by action of Council on April 11th, 2023, which set a Hearing date set for June 13th 2023 (Adjusted to June 27th 2023).

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
299

2. A minimum of 45 Days having passed, Staff has provided to, and received back, a ballot from the sole property owner. By resolution, Council will declare the results of balloting tabulated in accordance with article XIIID of the California constitution and California government code section 53753, ordering improvements and confirming the diagrams and annual assessments for the City of Greenfield Lighting and Landscaping Maintenance District No. 3 Zone 3 pursuant to the Landscaping and Lighting Act of 1972 for the 2023- 2024 fiscal year.

Ballots have been received from owner of the parcels within the District. The City Clerk tabulated 1 ballot submitted and not withdrawn in support of the proposed Assessment, and 0 ballots submitted and not withdrawn in opposition to the proposed Assessment. Therefore, the ballots submitted and not withdrawn in opposition to the proposed Assessment did not exceed the ballots submitted and not withdrawn in support of the proposed Assessment, and thus a majority protest does not exist concerning formation of the Assessment.

The attached resolution, if approved, will complete the Annexation to Lighting and Landscaping Maintenance District No. 3 Zone 4 (Greenfield Commons Apartments Development).

FINANCIAL AND BUDGET IMPACT
None - Assessment District will fund the impact.

RECOMMENDATION
Open Public Hearing and Receive Comments.

Approve Resolution for Declaring Ballots Tabulated and Ordering Improvements and Confirming the Diagrams and Annual Assessments.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-91, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF GREENFIELD DECLARING THE RESULTS OF BALLOTING TABULATED IN

ACCORDANCE WITH ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS AND

CONFIRMING THE DIAGRAMS AND ANNUAL ASSESSMENTS FOR THE GREENFIELD LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ZONE 4 (GREENFIELD COMMONS ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR THE 2023-2024 FISCAL YEAR 300
301

CITY OF GREENFIELD
RESOLUTION NO. 2023-91

PUBLIC HEARING AND RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

DECLARING THE RESULTS OF BALLOTING TABULATED IN ACCORDANCE WITH ARTICLE

XIIID OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS AND CONFIRMING THE DIAGRAMS AND

ANNUAL ASSESSMENTS FOR THE GREENFIELD LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ZONE 4 (GREENFIELD COMMONS ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR THE 2023-2024 FISCAL YEAR
WHEREAS, the Landscape and Lighting Act of 1972 ("1972 Act"), codified in California Streets and Highways Code Section 22500 et seq., establishes procedures whereby local agencies whose annual taxes are carried on the county assessment roll and are collected by the county may fund the construction and maintenance of improvements by formation of assessment districts (Cal. St. & High. Code §§22500 – 22501); and WHEREAS, the general procedures for formation of an assessment district under the 1972 Act include: adoption of a resolution initiating proceedings, proposing formation of a district and ordering an engineer's report; approval of the engineer's report; adoption of a resolution of intention to form an assessment district, levy and collect assessments, and, if desired, issue bonds or notes; and following canvassing of balloting that has been noticed and conducted in accordance with California Government Code Section 53753, and a noticed public hearing on the assessment, adoption of a resolution ordering the improvements and formation of the district and confirming the diagram and assessment (Cal. St. & High. Code §§23585 - 22587, 22594); and
WHEREAS, improvements that may be funded under the 1972 Act include: installation or construction of landscaping, ornamental structures, public lighting facilities, appurtenant structures or facilities, park or recreational improvements, acquisition of land or existing improvements for park, recreational or open space purposes, and acquisition or construction of community centers, auditoriums, halls or similar public facilities, for indoor presentation of performances and events, including public and private events (Cal. St. & High. Code §22525); and
WHEREAS, by Resolution No. 2023-35 adopted April 11th, 2023, the City Council of the City of Greenfield initiated proceedings for formation of the Lighting and Landscaping Maintenance District No. 3 Zone 4 (Greenfield Commons) ("District"), designated MNS Engineers, Inc, as the Engineer of Record ("Engineer") for the proposed District, and ordered the Engineer to prepare and file a report pursuant to the 1972 Act; and WHEREAS, the Engineer prepared a report (''Report") concerning the District, District _ improvements ("Improvements") and the proposed assessment ("Assessment") in accordance 302
with the requirements of the 1972 Act, filed a copy of the Report with the City Clerk and submitted a copy of the Report to the City Council for consideration; and WHEREAS, at its regular meeting on April 11th, 2023, the City Council of the City of Greenfield duly considered the Report and found that it complied with all applicable requirements of the 1972 Act and other applicable law, including the requirements that the Report refer to the assessment district by its designation, specify the fiscal year to which the report applies, and contain improvement plans and specifications, an estimate of the improvement costs, a diagram of the district, an assessment of the estimated costs of the improvements, and estimate of the principal amount of improvement bonds or notes to be issued, if any; and
WHEREAS, by Resolution No. 2023-35 adopted April 11th, 2023, the City Council of the City of Greenfield preliminarily approved the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act; and
WHEREAS, by Resolution No. 2023-35 adopted September 11th, 2023, the City Council of the City of Greenfield declared its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1972 Act; and
WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and WHEREAS, on City staff mailed notices and balloting materials and instructions to each record owner of a parcel within the District 45 days or more prior to a public hearing, and announcing that ballots would be canvassed and a hearing conducted on June 27, 2023, on the formation of the District and levy and collection of the Assessment for the 2023-2024 fiscal year, and, for each future year following establishment of the District, of the percentage increases specified in the U.S. Department of labor, Bureau of Labor Statistics, Consumer Prices Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from February 1; and
WHEREAS, the mailed notices included: the total amount of the proposed Assessment chargeable to the entire District, the amount chargeable to the record owner's parcel, the duration of the payments, the reason for the Assessment and the basis upon which the amount of the proposed Assessment was calculated, ·the date, time and location of a public hearing on the proposed Assessment, a summary of the procedures for the completion, return, and tabulation of the Assessment ballots, including a statement that the Assessment shall not be 303
imposed if the ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the Assessment, with ballots weighted according to the proportional financial obligation of the affected property, an assessment ballot, including the City's address for receipt of ballots, a place for the person returning the ballot to indicate his or her name, reasonable identification of the parcel, and his or her support of opposition to the proposed Assessment (Cal. Gov't. Code §53753(b), (c)); and
WHEREAS, the 1972 Act requires one published notice at least 10 days before the public hearing on the Assessment; and
WHEREAS, on May 10, 2023, City staff published notice in accordance with California Government Code Section 6061 of the public hearing on the Assessment; and WHEREAS, ballots mailed concerning the proposed Assessment were in a form that concealed their contents once sealed by the person submitting the ballot, and all assessment ballots were received at the address indicated on the ballot for tabulation; and WHEREAS, on June 27th, 2023, at a regularly scheduled meeting at the time date and place stated in the mailed and the published notices, the City Council of the City Greenfield conducted a hearing on the proposed Assessment, permitted any interested person to present written or oral testimony, and considered all objections or protests to the proposed Assessment, including any objections to the improvements, maintenance of the Improvements, the extent of the District, and/or any zones within the District, the District diagram, and the Engineer's cost estimate, and the City Council of Greenfield fully considered any such written or oral testimony concerning the proposed Assessment (Cal. Gov't. Code §53753(d)); and WHEREAS, ballots on the Assessment were permitted to be submitted, changed or withdrawn by the person who submitted the ballot until the conclusion of the public testimony at the hearing on the proposed Assessment, and ballots remained sealed until the City Clerk commenced tabulation of the ballots following the conclusion of public testimony (Cal. Gov't.

Code §53753(c), (e)); and
WHEREAS, if there is a majority protest against the imposition of a new assessment or the extension or increase of an existing assessment, the assessment may not be imposed, extended, or increased (Cal. Gov't. Code §53753(e)(3)); and WHEREAS, a majority protest exists if assessment ballots submitted and not withdrawn in opposition to the proposed assessment exceed the assessment ballots submitted, and not withdrawn, in favor of the assessment, weighting the assessment ballots by the amount of the proposed assessment to be imposed on the identified parcel for which each assessment ballot was submitted (Cal. Gov't. Code §53753(e)(2)); and
WHEREAS, following the conclusion of the public testimony on the proposed Assessment, the City Clerk tabulated 1 ballot submitted and not withdrawn in support of the 304
proposed Assessment, and 0 ballots submitted and not withdrawn in opposition to the proposed Assessment; and
WHEREAS, when weighted according to the amount of the proposed Assessment to be imposed upon the parcel for which each assessment ballot was submitted, the ballots submitted and not withdrawn in opposition to the proposed Assessment did not exceed the ballots submitted and not withdrawn in support of the proposed Assessment, and thus a majority protest does not exist concerning formation of the Assessment; and WHEREAS, if a majority protest has not been filed concerning a proposed assessment, the legislative body may adopt a resolution ordering the improvements and the formation of the assessment district and confirming the diagram and assessment either as originally proposed by the legislative body or as changed by it, and adoption of the resolution constitutes levy of an assessment for the first year referred to in the assessment (Cal. St. & High. Code §22594); and
WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and

FINDINGS

WHEREAS, THE CITY COUNCIL OF THE CITY OF GREENFIELD FINDS, BASED ON SUBSTANTIAL EVIDENCE IN THE WHOLE RECORD BEFORE THE COUNCIL, AS FOLLOWS:

1. Formation of the proposed District and levy of the proposed Assessment is for the purpose of meeting operating expenses of maintaining the District and the Improvements in accordance with the 1972 Act, and/or for the purpose of obtaining funds for capital projects necessary to maintain services within existing service areas in accordance with Title 14, Section 15273, subsection (a)(4) of the California Environmental Quality Act ("CEQA") Guidelines.

2. Maintenance of the Improvements funded pursuant to the Assessment constitutes maintenance of existing landscaping in accordance with Title 14, Section 15301, subsection (h) of the CEQA Guidelines.

3. The Improvements constitute minor public alterations in the condition of land, water and/or vegetation that do not involve removal of healthy, mature scenic trees in the form of new gardening or landscaping in accordance with Title 14, Section 15304, subsection (b). 305

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES RESOLVE AS FOLLOWS:

1. The above recitals are true and correct and hereby declared to be findings of the City Council of the City of Greenfield.

2. Formation of the proposed District and levy of the proposed Assessment, the Improvements and maintenance of the Improvements are exempt from CEQA in accordance with Title 14, Section 15273, subsection (a)(4), Section 15301, subsection (h) and Section 15304, subsection (b) of the CEQA Guidelines.

3. All protests against the Improvements, the proposed District and annual Assessment proposed for Fiscal year 2023-2024, including protests against maintenance of the Improvements, the extent of the District and/or any zones in the District, the District diagrams or the Engineer's estimate of the cost of the Improvements and/or their maintenance have been received and considered.

4. The District that will benefit from and be assessed for the Improvements and their construction and/or installation and maintenance is situated in the City of Greenfield, California and is more particularly described in the diagrams of the District contained in the Engineer's Report on file in the office of the City Clerk. The Engineer's Report is attached to and made a part of this resolution as Exhibit A. The diagram of the District indicates by a boundary line the extent of the territory included in the District and any zone within the District and the general location of the District.

5. The plans and specifications for the Improvements (both existing and proposed) within the District as contained in the Engineer's Report are adopted and approved.

6. The Engineer's estimate of the cost of the Improvements, and of constructing and/or installing and maintaining the Improvements as contained in the Engineer's Report is adopted and approved.

7. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the Improvements to be made and/or installed and maintained as described in the Engineer's Report.

8. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the formation of the District and the levy and collection of assessments, including the annual Assessment proposed for the 2023-2024 fiscal year pursuant to the 1972 Act and other applicable law for the construction and/or installation and maintenance of the improvements as described in the Engineer's Report.

9. The diagram showing the exterior boundaries of the District and the boundaries of any zone within the District and the lines and dimensions of each lot or parcel of land within the District as such lot or parcel is shown on the County Assessor's map for the applicable fiscal 306
year, each lot or parcel of land of which has been given a separate number on such diagram, as contained in the Engineer's Report, is approved and confirmed.

10. The Assessment of the total amount of the costs and expenses, including incidental expenses, concerning the Improvements fairly distributes such costs amount all assessable lots or parcels of land within the. District in proportion to the estimated benefits to be received by such lots or parcels from the Improvements and from the maintenance of the Improvements as contained in the Engineer's Report, and such Assessment is approved and confirmed.

11. The entire Engineer's Report concerning the District, the Improvements, related costs and the Assessment is adopted and approved.

12. The City Clerk is directed to file with the Auditor-Controller of Monterey County the Assessment and any attachments and diagrams as confirmed by the City Council of the City of Greenfield along with a certificate of such confirmation to be attached to the Assessment.

13. The Monterey County Auditor-Controller and the Monterey County Tax Collector are directed pursuant to the 1972 Act to apply the Assessment filed with the Auditor-Controller as contained in the Engineer's Report on file with the City Clerk to the tax roll and the Monterey County Tax Collector is directed in pursuant to the 1972 Act to collect the Assessment in the same manner as all other such assessments collected by the Monterey County Tax Collector.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 27th of June 2023 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST:
_____________________________
Ann F. Rathbun, City Clerk
307

EXHIBIT A

CITY OF GREENFIELD

LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 3

UPDATED ENGINEERS REPORT REFLECTING ANNEXATION OF
GREENFIELD COMMONS (New Zone 4)
308
DATE: June 19, 2023
AGENDA DATE: June 27, 2023
TO: Mayor and City Council
PREPARED BY: Douglas Pike, P.E. City Engineer
TITLE: PUBLIC HEARING AND RESOLUTION OF THE CITY OF GREENFIELD

DECLARING THE RESULTS OF BALLOTING TABULATED IN
ACCORDANCE WITH ARTICLE XlllD OF THE CALIFORNIA

CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION
53753, ORDERING IMPROVEMENTS AND ANNUAL ASSESSMENTS
FOR THE STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3
ZONE 4 (GREENFIELD COMMONS ANNEXATION TO MAINTENANCE
DISTRICT 3) PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982 FOR THE 2023-2024 FISCAL YEAR

BACKGROUND AND ANALYSIS
The Greenfield Commons Apartments Development is an approved Final Map subdivision in the City of Greenfield. The developer has agreed, as a condition of development, in cooperating with the formation of a Special Maintenance Assessment District that will fund maintenance of Streets and Storm Drains in this subdivision into the future.

Steps required by Council for formation of this District under Proposition 218 are:

1. Adopt a resolution to initiate proceedings for the formation of Streets and Storm Drains Maintenance District No. 3 Zone 4 ("district"); and preliminary approval of the engineer’s report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the district in accordance with California constitution article XIIID, California government code section 53753 and the 1982 act; and declare its intention to order the levy and collect assessments for the district and set a public hearing on the formation of the district and levy of the proposed assessment pursuant to the 1982 Act. This first step was accomplished by action of Council on April 11th, 2023, which set a Hearing date set for June 13th, 2023 (Subsequently updated to June 27th, 2023.) City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
309

2. A minimum of 45 Days having passed, Staff has provided to, and received back, a ballot from the sole property owner. By resolution, Council will declare the results of balloting tabulated in accordance with article XIIID of the California constitution and California government code section 53753, ordering improvements and confirming the diagrams and annual assessments for the City of Greenfield Street and Drainage Maintenance District No. 3 Zone 4 pursuant to the Benefit Assessment Act of 1982 for the 2023-2024 fiscal year.

The attached resolution, if approved, will complete the formation of Street and Drainage Maintenance District No. 3 Zone 4 (Greenfield Commons).

FINANCIAL AND BUDGET IMPACT
None - Assessment District will fund the impact.

RECOMMENDATION
Open Public Hearing and Receive Comments.

Approve Resolution for Declaring Ballots Tabulated and Ordering Improvements and Confirming the Diagrams and Annual Assessments.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-92, A RESOLUTION OF THE CITY OF

GREENFIELD DECLARING THE RESULTS OF BALLOTING TABULATED IN ACCORDANCE

WITH ARTICLE XLLLD OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS AND ANNUAL ASSESSMENTS FOR THE STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3 ZONE 4 (GREENFIELD COMMONS ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982 FOR THE 2023-2024 FISCAL YEAR 310
311

CITY OF GREENFIELD
RESOLUTION NO. 2023-92

A RESOLUTION OF THE CITY OF GREENFIELD DECLARING THE RESULTS OF BALLOTING

TABULATED IN ACCORDANCE WITH ARTICLE XLLLD OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS

AND ANNUAL ASSESSMENTS FOR THE STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3 ZONE 4 (GREENFIELD COMMONS ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982 FOR THE 2023-2024 FISCAL YEAR WHEREAS, the Benefit Assessment Act of 1982 ("1982 Act"), codified in the Government Code of the State of California Section 54703 et seq., establishes procedures whereby local agencies may fund the operation and maintenance of improvements by formation of assessment districts; and
WHEREAS, the general procedures for formation of an assessment district under the 1982 Act include: adoption of a resolution initiating proceedings, proposing formation of a district and ordering an engineer's report; approval of the engineer's report; adoption of a resolution of intention to form an assessment district, levy and collect assessments, and if desired, issue bonds or notes; and following canvassing of balloting that has been noticed and conducted in accordance with California Government Code Section 53753, and a noticed public hearing on the assessment, adoption of a resolution ordering the improvements and formation of the district and assessment; and
WHEREAS, improvements that may be funded under the 1982 Act include:
maintenance and operation costs of drainage, flood control, street lighting, streets, roads and highways; and
WHEREAS, by Resolution No. 2023-36 adopted April 11, 2023, the City Council of the City of Greenfield initiated proceedings for formation of the Streets and Storm Drains Maintenance District No. 3 Zone 4 (Greenfield Commons) ("District"), designated MNS Engineers, Inc., as the Engineer of Record ("Engineer") for the proposed District, and ordered the Engineer to prepare and file a report pursuant to the 1982 Act; and WHEREAS, the Engineer prepared a report ("Report") concerning the District, District improvements ("Improvements") and the proposed assessment ("Assessment") in accordance with the requirements of the 1982 Act, filed a copy of the Report with the City Clerk and submitted a copy of the Report to the City Council for consideration; and WHEREAS, at its regular meeting on April 11, 2023, the City Council of the City of Greenfield duly considered the Report and found that it complied with all applicable requirements of the 1982 Act and other applicable law, including the requirements that the Report refer to the assessment district by its designation, specify the fiscal year to which the report applies, and contain improvement plans and specifications, an estimate of the improvement costs, a diagram of the district, an assessment of the estimated costs of the 312
improvements, and estimate of the principal amount of improvement bonds or notes to be issued, if any; and
WHEREAS, by Resolution No. 2023-36 adopted April 11, 2023, the City Council of the City of Greenfield preliminarily approved the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act; and
WHEREAS, by Resolution No. Resolution No. 2023-36 adopted April 11, 2023, the City Council of the City of Greenfield declared its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1982 Act; and
WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and WHEREAS, no less than 45 days prior to this Public Hearing, notices and balloting materials and instructions were mailed to each record owner of a parcel within the District announcing that ballots would be canvassed and a hearing conducted on June 27, 2023, on the formation (annexation) of the District and levy and collection of the Assessment for the 2023 - 2024 fiscal year, and, for each future year following establishment of the District, of the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Prices Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from February l; and
WHEREAS, the mailed notices included: the total amount of the proposed Assessment chargeable to the entire District, the amount chargeable to the record owner's parcel, the duration of the payments, the reason for the Assessment and the basis upon which the amount of the proposed Assessment was calculated, the date, time and location of a public hearing on the proposed Assessment, a summary of the procedures for the completion, return, and tabulation of the Assessment ballots, including a statement that the Assessment shall not be imposed if the ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the Assessment, with ballots weighted according to the proportional financial obligation of the affected property, an assessment ballot, including the City's address for receipt of ballots, a place for the person returning the ballot to indicate his or her name, reasonable identification of the parcel, and his or her support of opposition to the proposed Assessment; and
WHEREAS, on April 11, 2023, at a regularly scheduled meeting at the time, date · and place stated in the mailed and published notices (published on May 10, 2023) , the City Council of the City 'of Greenfield conducted a hearing on the proposed Assessment, permitted any 313
interested person to present written or oral testimony, and considered all objections or protests to the proposed Assessment, including any objections to the improvements, maintenance of the improvements, the extent of the District, and/or any zones within the District, the District diagram, and the Engineer's cost estimate, and the City Council of Greenfield fully considered any such written or oral testimony concerning the proposed Assessment; and WHEREAS, ballots on the Assessment were permitted to be submitted, changed or withdrawn by the person who submitted the ballot until the conclusion of the public testimony at the hearing on the proposed Assessment, and ballots remained sealed until the City Clerk commenced tabulation of the ballots following the conclusion of public testimony; and WHEREAS, if there is a majority protest against the imposition of a new assessment or the extension or increase of an existing assessment, the assessment may not be imposed, extended, or increased; and
WHEREAS, a majority protest exists if assessment ballots submitted and not withdrawn in opposition to the proposed assessment exceed the assessment ballots submitted, and not withdrawn, in favor of the assessment, weighting the assessment ballots by the amount of the proposed assessment to be imposed on the identified parcel for which each assessment ballot was submitted; and
WHEREAS, following the conclusion of the public testimony on the proposed Assessment, the City Clerk tabulated 1 ballot submitted and not withdrawn in support of the proposed Assessment, and 0 ballots submitted and not withdrawn in opposition to the proposed Assessment; and
WHEREAS, when weighted according to the amount of the proposed Assessment to be imposed upon the parcel for which each assessment ballot was submitted, the ballots submitted and not withdrawn in opposition to the proposed Assessment did not exceed the ballots submitted and not withdrawn in support of the proposed Assessment, and thus a majority protest does not exist concerning formation of the Assessment; and WHEREAS, if a majority protest has not been filed concerning a proposed assessment, the legislative body may adopt a resolution ordering the improvements and the formation of the assessment district and confirming the diagram and assessment either as originally proposed by the legislative body or as changed by it, and adoption of the resolution constitutes levy of an assessment for the first year referred to in the assessment; and

FINDINGS
WHEREAS, the City Council of the City of Greenfield finds, based on substantial evidence in the whole record before the Council, as follows:
314

2. Maintenance of the Improvements funded pursuant to the Assessment constitutes maintenance of existing improvements in accordance with Title 14, Section 15301, subsection (h) of the CEQA Guidelines.

3. The Improvements constitute minor public alterations in the condition of land, water and/ or vegetation that do not involve removal of healthy, mature scenic trees in the form of new gardening or landscaping in accordance with Title 14, Section 15304, subsection (b).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES RESOLVE AS FOLLOWS:

1. The above recitals are true and correct and hereby declared to be findings of the City Council of the City of Greenfield.

3. All protests against the Improvements, the proposed District and annual Assessment proposed for Fiscal year 2023-2024, including protests against maintenance of the Improvements, the extent of the District and/or any zones in the District or the Engineer's estimate of the cost of the Improvements and/or their maintenance have been received and considered.

5. The plans and specifications for the Improvements (both existing and proposed) within the District as contained in the Engineer's Report are adopted and approved.

6. The Engineer's estimate of the cost of the Improvements, and of constructing and/or installing and maintaining the Improvements as contained in the Engineer's Report is adopted and approved.

7. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the improvements to be made and/or installed and maintained as described in the Engineer's Report.
315

8. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the formation of the District and the levy and collection of assessments, including the annual Assessment proposed for the 2023-2024 fiscal year pursuant to the 1982 Act and other applicable law for the construction and/or installation and maintenance of the improvements as described in the Engineer's Report.

9. The Assessment of the total amount of the costs and expenses, including incidental expenses, concerning the Improvements fairly distributes such costs amount all assessable lots or parcels of land within the District in proportion to the estimated benefits to be received by such lots or parcels from the Improvements and from the maintenance of the Improvements as contained in the Engineer's Report, and such Assessment is approved and confirmed.

10. The entire Engineer's Report concerning the District, the Improvements, related costs and the Assessment is adopted and approved.

11. The City Clerk is directed to file with the Auditor-Controller of Monterey County the Assessment and any attachments and diagrams as confirmed by the City council of the City of Greenfield along with a certificate of such confirmation to be attached to the Assessment.

12. The Monterey County Auditor-Controller and the Monterey County Tax Collector are directed to apply the Assessment filed with the Auditor-Controller as contained in the Engineer's Report on file with the City Clerk ~o the tax roll and the Monterey County Tax Collector is directed in pursuant to the 1982 Act to collect the Assessment in the same manner as all other such assessments collected by the Monterey County Tax Collector.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 27th of June, 2023 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________________
Ann F. Rathbun, City Clerk
316

EXHIBIT A

CITY OF GREENFIELD
STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3

ENGINEERS REPORT

UPDATED ENGINEERS REPORT REFLECTING ANNEXATION OF
GREENFIELD COMMONS (New Zone 4)
317
DATE: June 20, 2023
AGENDA DATE June 27, 2023
TO: Mayor and Councilmembers
PREPARED BY: Paul Mugan, Community Development Director Rob Mullane, AICP, Consulting Planner
TITLE: CONSIDERATION OF A RESOLUTION APPROVING THE

ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE
AUTHORITY QUALIFIED 501(C)(3) BONDS FOR A QUALIFIED

RESIDENTIAL RENTAL PROJECT IN AN AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $80,000,000 FOR THE

PURPOSE OF FINANCING OR REFINANCING THE

ACQUISITION, CONSTRUCTION, IMPROVEMENT AND
EQUIPPING OF GREENFIELD COMMONS I AT 41206 WALNUT
AVENUE

BACKGROUND
EAH Housing, the developer of the Greenfield Commons multi-family residential housing project at 41206 Walnut Avenue has requested use of tax exempt bonds for the financing of the first phase of the project. As such, under the Tax and Equity Fiscal Responsibility Act (“TEFRA”), the local municipality must hold a public hearing and approve the financing of the project by the California Municipal Finance Authority (the “CMFA”), a joint exercise of powers authority and public entity of the State of California.

Issuance of the TEFRA bonds by the CMFA is for the benefit of Greenfield Commons EAH, L.P. (the “Borrower”) a partnership of which EAH Housing (the “Developer”) or a related person to the Developer is the general partner, to provide for the financing of the Project. The adoption of a resolution approving the issuance of the requested bonds is solely for the purposes of satisfying the requirements of TEFRA, the Internal Revenue Code of 1986, and the California Government Code Section 6500 (and following).

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
318

SUMMARY
Greenfield Commons EAH, L.P. is requesting up to $80,000,000 in TEFRA bonds financing for Phase I of the Greenfield Commons project, which was approved by the City in March 2021, and for which building permits are pending. The proceeds of the Bonds will be used to finance or refinance the acquisition, construction, improvement and equipping of the approved multi-family rental housing project.

CMFA Information
The CMFA was created on January 1, 2004 pursuant to a joint exercise of powers agreement to promote economic, cultural and community development, through the financing of economic development and charitable activities throughout California. To date, over 350 municipalities, including Greenfield, have become members of CMFA.

The CMFA was formed to assist local governments, non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds aimed at improving the standard of living in California. The CMFA’s representatives and its Board of Directors have considerable experience in bond financing.

There are no costs associated with membership in the CMFA, and the City will in no way become exposed to any financial liability by reason of its membership in the CMFA. In addition, participation by the City in the CMFA will not impact the City’s appropriations limits and will not constitute any type of indebtedness by the City. Outside of holding the TEFRA hearing, adopting the required resolution and executing the Joint Exercise of Powers Agreement of the CMFA, no other participation or activity of the City or the City Council with respect to the issuance of the Bonds will be required.

CEQA REVIEW
The approval of use of these TEFRA bonds is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), the common-sense exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment.

FISCAL IMPACT
The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project. All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of the City or the State of California; rather, they are to be paid for solely from funds provided by the Borrower.
319

RECOMMENDATION
Staff recommends that the City conduct the TEFRA Hearing and adopt the associated resolution in favor of the issuance of the Bonds by the CMFA.

ALTERNATIVES

1. Take no action

2. Provide alternative direction to staff

PROPOSED MOTION

I MOVE THAT THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPT RESOLUTION #2023-93, APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3) BONDS FOR A

QUALIFIED RESIDENTIAL RENTAL PROJECT IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $80,000,000 FOR THE PURPOSE OF FINANCING OR

REFINANCING THE ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPPING OF GREENFIELD COMMONS I AT 41206 WALNUT AVENUE.

ATTACHMENT

1. Resolution # 2023-93
320
RESOLUTION NO. 2023-93

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3) BONDS FOR A QUALIFIED

RESIDENTIAL RENTAL PROJECT IN AN AGGREGATE PRINCIPAL
AMOUNT NOT TO EXCEED $80,000,000 FOR THE PURPOSE OF

FINANCING OR REFINANCING THE ACQUISITION, CONSTRUCTION,

IMPROVEMENT AND EQUIPPING OF GREENFIELD COMMONS I
AT 41206 WALNUT AVENUE
WHEREAS, Greenfield Commons EAH, L.P. (the “Borrower”) a partnership of which EAH Housing (the “Developer”) or a related person to the Developer is the general partner, has requested that the California Municipal Finance Authority (the “Authority”) adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the “Code”) in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $80,000,000 in aggregate principal amount (the “Bonds”), to finance or refinance the acquisition, construction, improvement and equipping of a multifamily rental housing project located at 41206 Walnut Avenue, Greenfield, California (the “Project”); and
WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved by the City of Greenfield (the “City”) because the Project is to be located within the territorial limits of the City; and
WHEREAS, the City Council of the City (the “City Council”) is the elected legislative body of the City and is one of the “applicable elected representatives” required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the City; and WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the issuance of the Bonds by the Authority; and WHEREAS, the approval of use of these TEFRA bonds is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), the common-sense exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Greenfield as follows:

Section 1. The foregoing resolutions are true and correct. 321
2 Section 2. The City Council hereby approves the issuance of the Bonds by the Authority.

It is the purpose and intent of the City Council that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is to be located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement.

Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The City shall have no responsibility or liability whatsoever with respect to the Bonds.

Section 4. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein.

Section 5. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby.

Section 6. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 27th day of June 2023, by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
322
MEMORANDUM: 6/20/2023
AGENDA DATE: 6/27/2023
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GREENFIELD, CALIFORNIA,

APPROVING APPROPRIATIONS FOR THE

GENERAL FUND, ENTERPRISE FUNDS, SPECIAL

REVENUE FUNDS, CAPITAL PROJECTS FUND

AND DEBT SERVICE FUNDS BUDGETS FOR
FISCAL YEAR 2023-2024

BUDGET DOCUMENT
The budget document for your review consists of all city departments and funds (General Fund, all Special Revenue funds, Internal Service funds, Capital Projects Fund, Debt Service funds, and Enterprise funds (Water and Wastewater).

SUMMARY
Over the past month, the City Council, City staff and community have reviewed and discussed many aspects of this proposed budget, most specifically the General Fund, Capital Projects (CIP) Fund and the possible addition of staff positions.

Through this process, the City Council has reviewed staff proposals and departmental budgets, prioritized capital projects and prioritized personnel additions.

This item is the formal approval of the spending plans for the City of Greenfield for the fiscal year 2023-2024.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
323
The budget is broken down into a number of sections:
• The General Fund
• Special Revenue Funds
• Internal Service Funds
• Capital Project Funds
• Debt Service Funds, and
• Enterprise Funds
All these sub-groups are included in the budget document, but the focus of this report is almost exclusively on (1) the General Fund (along with its largest expense, Personnel), (2) Capital Projects, and (3) Enterprise Funds.

The General Fund consists of five (5) individual funds (Fund 100, Fund 102, Fund 105, Fund 106 and Fund 220). The General Fund revenue summary for both fiscal years follow:

Fund 100 is the classic “general fund.” Its function is to keep track of the general operation of the city. It is required that all revenues and expenditures that are not specifically designated to be posted elsewhere, be posted here.

Fund 102, the Fire Fund, is a part of the General Fund, because in general, the Fire Department’s general expenditures are a part of the general government. The City of Greenfield has decided, when the Greenfield Fire District was absorbed by the city, that we would keep the accounting separate for a period to better track how much more money the new Fire Department was absorbing than when it was a separate fire district.

Fund 105 was a new fund starting in FY21-22. With the addition of our new Grant Coordinator, we are segregating our spending related to Community Engagement. In the last budget cycle, the Community Outreach fund has upwards of $2M in grants to distribute in the wake of COVID-19.

For this year, we are currently working on distributing rental deposit grants as well as putting together a homelessness relief program. The spending in this fund will necessarily increase as the City secures additional grants that it can spend directly on community outreach.

Fund 106 is new since the last budget. It is where we are keeping the ARPA monies until we spend them. As you may recall, the city received in excess of $4.1M from the federal government in the wake of the COVID-19 outbreak. These funds can be used to fund recovery from the outbreak as well as infrastructure repairs and maintenance. The City of Greenfield has chosen to allocate $2.5M to the repair/rebuilding of our wastewater treatment plant as well as contracting with a consultant to help us with rebuilding our downtown (El Camino Real) area. The rest of the funding must be allocated by December 31, 2023 and spent by December 31, 2024.

Fund 220, the Measures V & W Fund, was established to keep track of the additional sales and use tax that the residents of Greenfield voted upon themselves to fund additional (1) public safety, (2) code enforcement, and (3) recreation services. Over the past 7-8 years of its existence, we have been increasing spending in all three areas to fulfill the community's wishes. This year, we anticipate that we will spend more than $1M over that which the tax brings in. This is not a bad thing. It means that we have finally provided the level of service (actually, this year, more service) 324
than has been funded. We have surpluses from prior years in this fund to pay for shortfall. It is anticipated that this fund will be rolled into Fund 100 soon.

The General Fund revenues are summarized below:

Total General Fund Revenues Actual 20-21 Actual 21-22 Proj 22-23 Budget 23-24 Tax Revenue
(3,584,945)

(3,662,126)

(3,724,931)

(4,011,840)
Other Taxes
(6,117,613)

(7,827,862)

(8,042,749)

(9,063,177)
Franchise Fees
(164,266)

(190,831)

(191,368)

(160,000)
Fees & Permits
(3,333,992)

(3,880,856)

(3,196,350)

(4,418,426)
Revenue from Other Agencies
(2,319,622)

(3,055,269)

(477,186)

(229,160)
Fines & Forfeitures
(45,213)

(55,897)

(26,000)

(23,000)
Charges for Services
(490,008)

(1,299,637)

(1,491,524)

(1,448,355)
Recreation Use Fees
(41,725)

(68,909)

(68,390)

(77,800)
Use of Money & Property
(48,598)

(128,071)

(92,600)

(95,600)
Other Revenues
(391,016)

(89,084)

(93,700)

(249,700)

(16,536,997)

(20,258,541)

(17,404,798)

(19,777,058)
Total General Fund Transfers-In

(1,000,000)

(2,434,025)
Below is a breakdown by department of how the General Funds (combination of 100, 102, 105 and 220) are planning to be utilized.

Actual
20-21
Actual
21-22
Projected
22-23
Budgeted
23-24
City Council 155,754 101,617 88,844 101,104
Community Engagement 178,470 948,741 76,183 520,392
City Manager 420,895 401,534 432,299 471,215
Facilities 252,064 208,422 270,576 350,150
City Attorney 324,011 396,787 335,000 360,438
City Clerk 187,145 179,151 212,392 238,936
Finance 180,148 251,928 278,371 458,370
Utility Billing 2,289,062 2,403,440 2,510,311 2,217,280 Police 5,409,332 5,544,950 5,495,482 7,245,467
Fire 2,100,591 2,138,673 2,338,672 3,327,283
Community Development 1,661,440 1,469,999 1,131,815 1,919,209 Public Works 725,201 948,915 1,080,901 1,944,574
Recreation 353,766 424,555 573,516 825,614
General 1,382,121 1,304,843 1,320,745 1,450,591
Total General Fund 15,620,000 16,723,555 16,145,107 21,430,622 325
Capital Projects
A prioritized capital projects listing was reviewed by the City Council and the community over the past month. The final CIP program for the next year is summarized below:

Description Department
Carryover
from Prior
Year FY23-24
North & South Entrance Signage Econ Dev $ 194,900
City Park Lighting Parks/Rec $ 32,500
Walnut Avenue Pedestrian Plan & Partial
Overlay Streets 570,000
3 Year Street Rehabilitation Program Streets 959,571
12th Street btwn Oak and Elm rehab Streets 1,402,000
Traffic Master Plan Streets 8,000
Streets Maintenance Districts (SMD)
Pavement Rehabilitation Streets 300,000
Ball Field Improvements at Patriot Park Recreation 116,450 Surveillance Camera additions and
modifications Police 95,000
Total included in current budget 921,850 2,756,571
The following projects have not been included in the balanced budget but have been identified as priorities and are expected to be at least partially implemented in FY23-24. Funding sources have been partially identified but will need to be finalized and approved by City Council as each project comes before Council for approval during the year.

New Community Center Recreation 2,741,000
Update General Plan Housing Element Comm Dev
Greenfield Art Center Rehabilitation Parks/Rec
Fire Dept Emergency Generator Fire 120,000
Fire Dept Security Fencing Fire 65,000
Dog Park at Patriot Park Recreation 45,000
Civic Center back-up A/C units (server room) IT
Corp Yard Doors/Shop Light install PW
The following projects are projects within our enterprise funds (Water and Wastewater) and are included in the enterprise fund budgets.

New WWTP Design Wastewater 4,445,860
New WWTP Design Environmental Wastewater 113,129
Wastewater Spray Fields Environmental Wastewater 112,812 Interim Sewer Plant Improvements Wastewater 168,294
Citywide CCTV of sewer lines Wastewater 229,500
326
Personnel
A proposed personnel addition listing was reviewed by the City Council at last week’s workshop.

The personnel addition program for the next year (FY23-24) is summarized below. The salaries and benefits have already been included in budget.

Position Impact on GF
Community Engagement Assistant $ 56,270
Recreation Office Clerk $62,259
FT Educator (not City-funded) $107,613
FT Assistant Engineer $100,182
FT Public Works Admin Assistant $72,289
FT Maintenance Worker I $71,149
School Resource Officer (#2) (1/2 paid by school
district) $91,113
Traffic Officer $91,113
Total Impact on General Fund $ 544,375
Enterprise Funds
The Enterprise Funds consist of our water and wastewater utilities. Both of these funds act like businesses. They always fund their own way, including capital projects.

Both Water and Wastewater utilities have significant maintenance work that needs to be completed over the next few years. The wastewater treatment plant will be entirely replaced within the next 4 years or so. This is a significant investment, which is already underway. Most of the funding for this project will come from grants that the city and the State Water Board are already working on.

You have seen above that the planning and construction of projects at the water and wastewater plants are very expensive. It is important to note that each fund is responsible for their own capital projects. There are many projects that need to be carried out over the next 2-3 years, and I think it would be a good idea to attack these projects individually as the year rolls on, instead of trying to guess at timeline and budget right now.

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that the City Council approve the Annual Budget for FY2023-2024.

An appropriate motion would be:

I MOVE TO APPROVE RESOLUTION #2023-94, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD, CALIFORNIA, APPROVING

APPROPRIATIONS FOR THE GENERAL FUND, ENTERPRISE FUNDS, SPECIAL

REVENUE FUNDS, CAPITAL PROJECTS FUND AND DEBT SERVICE FUNDS BUDGETS FOR FISCAL YEAR 2023-2024
327
RESOLUTION NO. 2023-94

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD,

CALIFORNIA, APPROVING APPROPRIATIONS FOR THE GENERAL FUND,

ENTERPRISE FUNDS, SPECIAL REVENUE FUNDS, CAPITAL PROJECTS FUND AND DEBT SERVICE FUNDS BUDGETS FOR FISCAL YEAR 2023-2024

WHEREAS, the City Council has reviewed the City Manager’s proposed budget and has made certain modifications to estimated revenues and expenditures, the details of which have been properly incorporated into the total budgetary document by the City Manager; as outlined below:

Section 1: The amount of $16,975,416 shall constitute the GENERAL Fund appropriation for FY 2023-

24. Section 2: The amount of $200,000 shall constitute the SLESF Fund appropriation for FY 2023-24.

Section 3: The amount of $-0- shall constitute the CDBG Fund appropriation for FY 2023-24.

Section 4: The amount of $4,666,476 shall constitute the SUPPLEMENTAL TRANSACTIONS & USE TAX Fund appropriation for FY 2023-24.

Section 5: The amount of $1,629,649 shall constitute the GAS TAX Fund appropriation for FY 2023-

24. Section 6: The amount of $69,814 shall constitute the LANDSCAPING AND LIGHT DISTRICT #1 Fund appropriation for FY 2023-24.

Section 7. The amount of $278,865 shall constitute the LANDSCAPING AND LIGHT DISTRICT #2 Fund appropriation for FY 2023-24.

Section 8: The amount of $262,445 shall constitute the STREET AND DRAINAGE DISTRICT #1 Fund appropriation for FY 2023-24.

Section 9: The amount of $55,920 shall constitute the STREET AND DRAINAGE DISTRICT #2 Fund appropriation for FY 2023-24.

Section 10: The amount of $26,429 shall constitute the VINTAGE MEADOWS LANDSCAPING AND LIGHT DISTRICT #3 Fund appropriation for FY 2023-24.

Section 11: The amount of $13,818 shall constitute the VINTAGE MEADOWS STREET AND DRAINAGE DISTRICT #3 Fund appropriation for FY 2023-24.

Section 12: The amount of $1,210,878 shall constitute the SCIENCE WORKSHOP Fund appropriation for FY 2023-24.

Section 13: The amount of $3,378,421 shall constitute the GENERAL CAPITAL PROJECT Fund appropriation for FY 2023-24.

Section 14: The amount of $489,635 shall constitute the CITY HALL DEBT SERVICE Fund appropriation for FY 2023-24.
328
Section 15: The amount of $74,770 shall constitute the ENERGY CONSERVATION CAPITAL LEASE Fund appropriation for FY 2023-24.

Section 16: The amount of $1,336,060 shall constitute the SUCCESSOR AGENCY Fund appropriation for FY 2023-24.

Section 17: The amount of $4,393,377 shall constitute the SEWER Fund appropriation for FY 2023-24.

Section 18: The amount of $3,959,142 shall constitute the WATER Fund appropriation for FY 2023-

24. WHEREAS, the City Manager is authorized to make such other revisions, individual appropriation line items, and changes in summaries, fund totals, grand totals, and other portions of the budget document as Necessary to reflect and implement the changes specified in this resolution.

WHEREAS, the City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the Greenfield at a regular scheduled meeting held on the 27th of June 2023 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
:
_______________________
Robert White, Mayor
ATTEST:
________________________________
Ann F. Rathbun, City Clerk
329
MEMORANDUM: June 23, 2023
AGENDA DATE: June 27, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director

TITLE: APPROVE A ONE YEAR RENTAL CONTRACT WITH OR-TEC,
INC. TO SUPPLY AN OR-TEC MARK II SLUDGE DEWATERING

BELT PRESS AND ASSOCIATED MATERIALS FOR THE

WASTEWATER TREATMENT PLANT, WITH OPTION TO
EXTEND
BACKGROUND:

Staff has encountered an overload of sludge at the Wastewater Treatment Plant (WWTP) for many years. The City constructed a new digester in recent years, and it is not properly sized for the amount of influent received at the WWTP, ultimately resulting in the City having to haul sludge to the City of Soledad’s WWTP for processing. The addition of a sludge dewatering belt press enables the sludge to be pressed into ‘cake’ and de-watered. The sludge ‘cake’ is then automatically moved to a dumpster for disposal. The remaining water is re-circulated through the treatment system for further processing.

Sludge is a mud-like residue resulting from wastewater treatment that consists of a mix of organic matter, microorganisms, heavy metals, pathogens, and inorganic solids from human and food waste, products, and medicine.

DISCUSSION
The proposed sludge dewatering press unit will be an enclosed, factory skid mounted, piped and wired, turnkey system with everything required for dewatering including an OR-TEC Mark II Belt Press, Flocculation Tank, Sludge Pump, Washwater Pump, Polymer Dosing System, Screw Auger and Control Panel. Delivery time for the unit is 2-3 months following the rental contract execution. This timeframe will allow staff to solicit informal bids to construct the temporary improvements necessary at the WWTP to optimally run the belt press.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
330
In May 2023, staff visited Pfeiffer Big Sure State Park wastewater treatment facility to observe an OR-TEC belt press in action and discuss the process of operating the unit with the State Operator at this location. Staff was able to witness the operation of the unit from start up to shut down and cleaning. This particular unit has been with the State Park for just over ten (10) years and has required few very few replacement parts.

Overall, staff was impressed with the quality and consistency of the output of sludge cake. The proposed rental unit for Greenfield is a temporary measure until the new WWTP is placed online, which will include a built-in sludge dewatering system.

BUDGET AND FINANCIAL IMPACT:

The lease of the sludge dewatering belt press system equipment is $10,750 per month.

The initial shipping and mobilization of the belt press equipment is estimated to be $9,500. The cost of the polymer that must be added to the best press equipment is approximately $2,000 per month.

Total annual total cost for the first year of operation is $162,000. This expense for FY 23/24 is captured in the proposed FY 23/24 budget. Future years of operation are estimated to cost $153,000, which will be captured annually though the budget process.

BUDGET AND FINANCIAL IMPACT:

Staff recommend the City Council adopt the proposed Resolution to enter into a rental contract with OT-TEC, Inc. for a Mark II Sludge Dewatering Belt Press and Associated Materials and authorize the City Manager to negotiate and execute the rental contract as outlined in this staff report.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION NO. 2023-95, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD TO APPROVE A ONE YEAR RENTAL CONTRACT WITH OR-TEC, INC. TO SUPPLY AN OR-TEC MARK II SLUDGE

DEWATERING BELT PRESS AND ASSOCIATED MATERIALS FOR THE

WASTEWATER TREATMENT PLANT, WITH OPTION TO EXTEND
331
RESOLUTION NO. 2023-95

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO APPROVE A ONE YEAR RENTAL CONTRACT WITH OR-TEC, INC. TO

SUPPLY AN OR-TEC MARK II SLUDGE DEWATERING BELT PRESS AND

ASSOCIATED MATERIALS FOR THE WASTEWATER TREATMENT PLANT,

WITH OPTION TO EXTEND
WHEREAS, Staff has encountered an overload of sludge at the WWTP for many years and the last digester that was constructed is not properly sized for handle today’s influent flow; and
WHEREAS, The addition of a sludge dewatering belt press enables the sludge to be pressed into ‘cake’ and moved to a dumpster for disposal; and WHEREAS, The rental of a sludge dewatering belt press will significantly reduce any need to haul sludge to another facility, further reducing operating costs; and WHEREAS, The rental of the sludge dewatering belt press is a temporary measure until the new WWTP is placed online; and
WHEREAS, The annual cost of the first year of operation is $162,000 and is captured in the FY 23/24 budget; and

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield approves a one year rental contract with OR-TEC, INC. to supply an ORTEC MARK II Sludge Dewatering belt press and associated materials for the Wastewater Treatment Plant, with option to extend and authorizes the City Manager to negotiate and execute the rental contract as outlined in this staff report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 27h day of June 2023 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
332
333

!
!"#

$%&'(#'')'(#''*)+$% ,-./0112345267 89:;<= ><?;@9<AAABA;<C 9<D;E?@98@8AE? @FGHGIJKLGF MFNNOLPNKQR=E <OSPONNF TUKNVGGWI <FPXYGONI ZUQFGIXPNOXN 9NHFNINO[J[P\N TN\POZJKK C]OP^]PH _`abcdefgdhijkjiljkmnnopqristuvkmwxswypizmvspwopwvmswjxswvuskqipqpkmnmwxswmnnmoopzqmwrswt xpo{zjwvkekqjosysomvspwkmwxxim|swtkhbuskqipqpkmnmwxmnnk{oukqjosysomvspwkexpo{zjwvkmwxxim|swtk mijk{}zsvvjxkpnjnrypirp{iopwksxjimvspwmwxswopwysxjwojemwxijzmswkpnjnr_`abcdefgd~kqipqjivremij k{}jovvpijomnn}r_`abcdemwxmijwpvvp}jq{}nskujxeijqipx{ojxeopqsjxsw|upnjpiswqmivenpmwjxpi pvuji|skjopzz{wsomvjxvpmwrvusixqmivr|svup{v_`abcd~kqjizskkspwpvujivumwypivujq{iqpkjpy qipzpvswt_`abcdmwxsvkqipx{ovkhim|swtkmoopzqmwrswtvuskqipqpkmnmijwpvvp}j{kjxypiopwkvi{ovspw q{iqpkjkh 334

!"#$$%&'&( )*+,!--./"-#0%1 2-3!4"!5!63037%
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

^ [_`a[S`

b

cd
e
b

b

fg

f hhh
336

!
!"#

$%&'(#'')'(#''*)+$% ,-./0.1,2//34 .5670-89:;<<,=>?@ABAC9DA:EF@GA=D/:AHH I!.5670-89:;<<

&&

JKJ
%

)

L
KMN$O

&)
P
J Q

P

K&

%

$RS
&%S
)T
J

)
P%
K&&
T

J

U$I!
S
&%

!

J&
%&KT

!T
&
%&K&P%
J
P
%
&
$I!

)

)
P

%
&

!Q

&

!
T

%
Q
UJ$R

J
U%J
P
%

J
!
!
P
%T%%
P! )

J
UQJ&
$I!
P
%
)
P
P&
T!%&
!P

&
%

P
%

S
$
337

!
!"#

$%&'(#'')'(#''*)+$% ,-./012/34-/05678590:;<=32-7>0.87/.? @/0A >0B83C0A0D/. E FGH
'I"J
$K

L! E
FGM
NOPQRST &U($V#$ W
E
MV(P XK%Y

FIV'J
$&K%LK

M
&
*"V*P G
M
ZIP >[\;1]^>_^_61] _>`;[abcde0/0Cf07/^C0..6<./0A :b? _>`;[ae-Cg@@bdhhf07/^C0.. `6/-3D70..6/007 E

E"G
%ij
K
iX

kjEYl
Fmj
ZFEK
%
E
FM
ZnFEK
%
m
F
j
Zo&J
Fk

%JK p
KqX

Yl
Fm p

E&
Km
EK
%
338

!
!"#

$%&'(#'')'(#''*)+$% ,-
.-
/01
%
23&,
4 567 89:;<=>?@AAB?CDE@FGHIDJK :GDCEF?JIIGDJJ? L
M3&NO1

$ 1-!

!
)
-P'QR

%
%%O/&&
S!)

MT

M
&U"!&/
%$ V
567 89:;<=W?JFXYZZ[ [@?HKJ\]@IEF^GHIDJK 3

3)
% ,
4%
_`3T
%
3
NO/
a//4 2%
/
&!
/%%/&
%& 567G?BX^J[BKb ST&c,/

4
Td,
.
&
%$ .
Tced'/&! fgah3_

)
/
i,dS214dd#0,Nd"&!

d(!jd'"U(La4 567 kCIlkCDJ\[BKb
ST&cN

/d!/!&

$ .
Tcmn/&o+p,3_ _%&
d%
!
%M

!
)

'i,dS214d"&!

d(!jd'"U(La4 567WJ?D;\CAqEF^ .-
/M
!
M

%

T
rMT
s0S24aS3$
339

!
!"#

$%&'(#'')'(#''*)+$% ,!

-% %

&%

&
/01$2

-!

)!-

3!&
)!-$,!
4 %
!

4
5

!3
.-$ 6
!
-% -4%

)
%!

$ 789:;<=>?@AB?CDEFGDHFE>:IJG?K ,!

.
5%.
4 %%
!

.
5&

4$L! !
4 %

.
5-.&
!-&

4 %

4M
&%

%

4
&

%

$,!/01
!

&
4!)3.%

. NO

.
5P 789@DEGHD;QAE?; RSL
!
3!/01&

!
- %

%
%
,!&

OTSU'

V3
V

V%

V
4 V

VWXY
V/.
%%
-0.1V)

-
M
)&
)! -&

4M
&% /01
&
4%

.
Z
$2[2,TSLOSUO\U0S]YT -$2[2,TS]/T^U,LO_LOU\,]SU,L1S]YT $U\,]2R\,Y]`O2Ta\TO1TU1,LWU,TY $U\,]2R\,Y]`O1]S/0T,Tb/^T222[2,TS]O,]6T_LOU_ULO $6T0,SL2U0L_OSTO,b1RT1c6T0, )$WXYXU\0,b1RT1cU00WXYd2 .$S],]^]WT^0]UY,^L//TYb1RT1cU00S],]^2,U^,T^2 !$O]20\Y_TYT,T1,TY]O6T0, $T2,]/U1,LWU,TY 789eEG?>HA;JGAFE;?JJJG??;JBF= `! !
- )
4%
V&&
3!
5
340

!
!"#

$%&'(#'')'(#''*)+$% ,-./01234561278839567636:8;139<2585202=7583= >=5:56?@ AB38C3D;62EF36278@ G-HIHHHJHHK3=4;62EL;=-M4;62E1,D5654<4=36278K3=5;9. N

&
O%
P! D;Q585R725;6@ GSITHH UVW)
O
&
P

&
&X
&%
&
Y
)"
O
Z!&&Y
[\]
%
^ _
`a b! )
c
)!
&

&
O%
Pd

$ Z
YW
Ya V_WefP
!

YdP

dY
!
&
&!

d&O%Pd
$`O%)!

)!
&Pd& dOVW

%
h

$ _a id
&
d)X
&%)

)
&
P%

)&
%! )

%
YdO

)X
&%$id
&
d) 341

!
!"#

$%&'(#'')'(#''*)+$%

,
%
-.
&%!!
%
/

$01
&
1)!
)&,%)!

)!
&$ 23 4.
&%/1

-$5 /
.
&%

%
-&
,!
,
)6)75842
$ 9:;<=>?@ABC<:DE>; F/G
-H

&&

IIIIIIIII 6#&%!
J,
/!)K

LIIIIIIII 6H&%!
M=;EN O

&)

1
&.

P ,3'/Q

&/
&&
)

R
.

)S
,
F

8%

2

!$
342

!
!"#

$%&'(#'')'(#''*)+$% ,-./0123456 78-593:9:50;0/<4=2-9>4/15?:94:@5299;AB-;;543C405DE>:/1834/10;?:/130?10/< F-/<-/.0.344>4/1F41B44/GH7IJKLMNNOKHNPQRGS0/<JMT7NGRHOGUVA5-./-/.18-5 ;41143F:189031-450.3441:18493-?-/.R143>5R5?84<2;450/<?:/<-1-:/5541:21-/18-5 <:?2>4/1U G-1A:@L344/@-4;< JMT7NGRHOGU WXXN;G0>-/:M40;DYWZZH/<2513-0;SC4,:218 L344/@-4;<RGSX[XE\ G;4C4;0/<RJ]YYD[\ ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ ^^^^^^^^^^_%`ab c ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ defg %

!h
ei de ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ j j

343

!""#$%&'($))*+)&$,-.

!""
/

23/

425624
625

2 789

!"":;;9<=> ?:@AB9C9BD:A9<>CE:F>B>FG=9B;H ?:FC>EF9G=D=C9@I8E?8EFH ?BJG9=K LM9BCN<9== LO:FC<:B= LO:FP9D:< LNJ@A= LQB:??JB>CE:FRD=C9@ LO89@E?>BS:=EFTUFEC

V(W""#
X
'
** YZZ[\ZZZ]\YZZ*$(^$)
_`abbcFGJ=C<E>BdP9eR:JC8 f>AB9g9ET8C=hig``_jk NKl_mH`kaHalla QKl_mH`kaHalln EF;:o:<HC9?e?:@ :<HC9?e?:@ 344

!"#$%&& ' ()
*+)%,-.
%, /%+(01$.23 4 50&650#%$.23 7 8".

$.23
9 :");;."0#)%
< $)"+2%/)&=

8+&#2 > ()
#%)"$0
"
?@ABCB -;#=*0#
8".

D%)2E.
=;=30"55F$
-;#=*0#
8".

D%)2-
0%)G=;55F$
$%=20%+0

8;)

0%+-;#=*0#
8".

D%)2E.
=;=30"55F$
F0

%+8".

:")#0#=)
81=22=

& H="0

I%0&8".

JKLMNOPQRSTM :
8".

()
;U 8".

:
V0#W
36X /%+8)"=
& :
V0# W"G ,6%X $)"+()
; U
$)"+:
V0# W"G&,#)

& X :=
0"(01 U
9 Y77WZ 92X <Y>W Z2X '94ZW 9 Z9WZ 92X 'ZW Z 49W 9 Z '9 Y[Z 7 93".& 4 < 7<'WZ 92X \'4W Z 4Y9W 92X 4YWZ 92X '><W Z 77W 9 Z '9 Y[' \3".& 4 '9 9\9WZ 92X Y\W Z2X >Y4W 9 <WZ 92X 4'W Z 7YW 9 Z '9 Y[Z '' 9 ' 7Y '4 Z 4\<WZ 92X >\'W Z \ZW 92X 4Z<WZ 92X <4W Z \'W 9 \\\WZ 92X \\>W Z2X 4ZZZW 9 >\WZ 92X 9YW Z2X '4>W 9 'Z\WZ 92X 7YW Z <'>W 9 '7\WZ 92X 7\YW Z >7>W 9 Z > Z 'Z Z 'Z
7[Y Z[' Y[Z
Y4Z4<
/=2
&=)
&] E0^_=
6#>`<a E0^

#67` E0^5=
#6>`9aW 92X
#69`YaW Z
#69`9aWZ 9 WE1bb8+&#2&6)c
0&#.%
1+d &1=
2).
#
X
efghiejklmniop -
HV[Fq(!"

3)"+2%D
&+&#20.#)20#=;0""+201&.30

"=*%&#63)"+2%0

c0#%&)".#=)
#)#6=
r;#=)
&=# skmeetkjJimo 8".

=&3.23
#)0&#0=
"&&&#"D");;."0#=)
#0
1G+0*0%=0G";030;=#+3.23 $%30%
3)"+2%=&&=2."#0
).&"+=
r;#
=
#)#6=
"#)D #6D");;."0#=)
#0
1G+#63)"+2%
)&=

&+&#2 _%#6)%).
62=^=

);;.%&d0=

G+0*0%=0G"&3
D");;."0#)%D=##
=
#6#0
1 pujviJwlujiojpgjugj :");;."0#
&".

D")c&D%)2#6D");;."0#)%
)c
0&".

D
;6.# F6=&;6.#3%)*=
&0

#"d*

=&#%=G.#=)
)D&".

)*%#6
%0*=#+
%0=
0 &;#=)
0

0.
=D)%2#6=;1
&&)
#6
c0#%=

G"# F6
%0=
0 0%00"")c&D)%#6&30%0#=)
)D#6D%c0#% ;)
#0=

c=#6=
#6&".

=#&;)
&x.
#
=&;60%
=
#)#6
%0=
0 #%0+ (03=""0%+0;#=)
#01&3"0;0&#6
c0#%=

G"#2)*& 0;%)&&#%0;1=

3%&&.%%)""%& F6
%0=
0 0%0=&&0"
G+3)"+3%)3+"
&1=%#=

#60#=&G)"#
#)#6#)3#%0+&0

%&#&)
#6 D="#%;")#6 umkkguyugnntuglgzjJguiop{mog :.%#6%"=x.= %2)*0"=&0;6=*
0&#6G"#0

&".

0%3%&&
G#c
0&%=&)D%.GG%;)*%
%)""%& I%0
.0""+#6&".

=& &x.|
G+0
r.&#0G"%)""%&#60#60*G
3%&#
.%=

;)22=&&=)
=

nktlpglinefjupg /c0#%
&".

=&;)
#=
.).&"+%2)*
G+0D=^
&;%03%G"0
0;#=

0
0=
&##6D=
0"%)""%0

0"")c
#)D0""=
#)06)%=|)
#0"&#0=
"&& &#";)
*+)% 8".

;01;0
0"&)G"*0#
c=#60&#0=
"&&&#"=
;"=

&;%c0.
%)%;)
*+)%D)%
=&;60%
#)0c0&#60."=

*6=;"D)%%2)*0")DD&=# -
%+;013.23;0
G.&
0&0
0"#%
0#=*#)#6;)
*+)%)%0.
% sikJgu}gkJzjnfiop F6D="#%G"#=&;)
#=
.0""+c0&6
G+3.23

%0#
6=
63%&&.%c0#%&3%0+
#6%).
6D=

)||"& !"#c0&6c0#%0

D="#%0#0% ;)"";#
=
0&#0=
"&&&#"
%0=
0 #%0+ F6=&%.
)DD=&D.

"
#)#6;.&#)2%`&
%0=
0 &+&#2*=0#6&.33"=
7a
=02#%D"0

).#"#=
#6#%0+ b
2)&#;0&&d#6D="#%0#=&0;;3#0G"0&%.&D)%c0&6c0#%d0&=&#6D= 0"DD".
#)D#65 5 F $ emoJumkn F6&+0
G)3%0#
=
0.#)20#=;)%20
.0"2)
& 8#0%#[.3=&&=23"0

%x.=%&02=
=2.2)D#=2 -$(2)
=#)%&#6&+&#20#0"" #=2&
.%=

)3%0#=)
-.#)20#=;!"#F%0;1=

d08".

(012)
=#)%=

&+&#20

q2%

;+&+&#2&6"3#)
&.%#%).G"D%d0&+ )3%0#=)
345
DATE: June 20, 2023
AGENDA DATE: June 27, 2023
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION AWARDING A PUBLIC WORKS
CONSTRUCTION CONTRACT IN THE AMOUNT OF $198,162.50
TO F. LODUCA CO., TO CONSTRUCT THE CITY ENTRY SIGN

REPLACEMENT PROJECT AND AUTHORIZING THE CITY

MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT

AND APPROVE A SUPPLEMENTAL APPROPRIATION OF
$41,802.50 IN ACCORDANCE WITH THIS RESOLUTION

BACKGROUND AND ANALYSIS
Restoring “Welcome to Greenfield” gateway signage at the City’s north and south entrances along U.S. Highway 101 has been of interest to the City since previous signage was removed approximately 6-7 years ago. Previous signage was taken down after years of weathering and storm damage, but was a source of community pride and identity. Restoring these signs is a priority for the City Council, as well as the Planning Commission. Gateway signage has been approved in the City’s Capital Improvement Plan, and the City is eager to get new signs installed.

Staff identified two (2) local, qualified, and interested parties for the unique scope of work. Invitations to Bid were issued to both parties on May 2, 2023. One fully responsive bid was received on May 22, 2023. The responsive low bidder is not within the available capital improvement project budget, which has $182,160 remaining of the original $194,000 budget. The bid received and the bid amount is as follows:

1. F. Loduca Co.. ................................................................................ $198,162.50 Staff reviewed the bid for conformity with the requirements of the bid documents. Based on that review, it was determined that F. Loduca Co. was the sole and lowest responsible bidder.

F. Loduca Co. is a General Engineering Contractor based in Stockton, CA. The firm has considerable custom sign construction experience. F. Loduca Co. holds a General Engineering (Class A) contractor license, which requires specialized engineering knowledge and skill in areas including parks, City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
346
playgrounds and other recreational works, and other public infrastructure work. They have successfully performed work involving custom signs in neighboring and Central Valley Counties.

It is also recommended that a budget be approved for construction Project Management and Inspection in the amount of 8%, or $15,800 and a contingency in the amount of 5%, or $10,000. The project management and inspection costs are expected to come in under $15,800 as a majority of the work for this project is conducted offsite.

FINANCIAL AND BUDGET IMPACT
This project will be funded through the following funding sources:

1. Existing CIP Balance of $182,160.00

2. Supplemental appropriation to the CIP project of $41,802.50 from the General Fund to award and construct the project.

The City’s proposed award is in the amount of $198,162.50. The lowest responsible bidder and bid amount is not within the available construction budget.

Construction Management and inspection services will be performed by the City Engineer (MNS Engineers) at a cost not to exceed $15,800 (approx.. 8%), and is not within the current CIP Budgets.

Contingency Funds are recommended in the amount of $10,000 (approx. 5%) for unexpected project delays and scope changes, and is not within the current CIP Budgets.

A Breakdown of the complete construction cost is as follows:

Services Total Project Costs Available
Budget
Supplemental
Appropriation
Necessary
Construction Contract 198,162.50 $182,160.00 ($16,002.50) CM & Inspection 8% 15,800 -0 ($15,800)
Contingency 5% 10,000 0 ($10,000)
TOTALS $223,962.50 $182,160.00 ($41,802.50)

RECOMMENDATION
Staff recommend the City Council adopt the proposed Resolution and award a construction contract to F. Loduca Co. and authorize the City Manager to negotiate and execute the construction contract and approve a supplemental appropriation from the General Fund to the CIP as outlined in this staff report.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-96 , A RESOLUTION AWARDING A PUBLIC WORKS CONSTRUCTION CONTRACT IN THE AMOUNT OF $198,162.50 TO F. LODUCA CO., TO CONSTRUCT THE CITY ENTRY SIGN REPLACEMENT

PROJECT AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXECUTE THIS CONTRACT AND APPROVE A SUPPLEMENTAL APPROPRIATION OF $41,802.50 IN ACCORDANCE WITH THIS RESOLUTION
347
RESOLUTION NO. 2023-96

A RESOLUTION AWARDING A PUBLIC WORKS CONSTRUCTION
CONTRACT IN THE AMOUNT OF $198,162.50 TO F. LODUCA CO., TO

CONSTRUCT THE CITY ENTRY SIGN REPLACEMENT PROJECT AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT AND APPROVE A SUPPLEMENTAL APPROPRIATION OF $41,802.50

IN ACCORDANCE WITH THIS RESOLUTION
WHEREAS, the City of Greenfield has funds budgeted and allocated the General Fund, programmed Regional SB1-(RMARA) Funds, Measure X Local Transportation Funds (LTF), Gas Tax Funds, and Special District Streets and Storm Drain Maintenance Funds, and special Grant Funding from various regional, state, and federal sources, for transportation and pavement improvements within the City; and
WHEREAS, the City desires to contract with a responsible construction contractor for construction of the City entry signs; and
WHEREAS, the services of the public works construction contractor were of a specialized nature of which staff identified two (2) local, qualified, and interested parties for the unique scope of work; and
WHEREAS, to select such a specialized public works construction contractor, the City issued invitations to bid to the prospective contractors; and WHEREAS, as a result of the invitation to bid process, staff has identified F. Loduca Co., as the lowest responsible bidder; and
WHEREAS, City Staff recommend the City Council award a public works construction contract to F. Loduca Co., to construct the proposed improvements; and

WHEREAS, the lowest responsible bidder’s bid, along with contingency, project management and inspection, are $41,802.50 above the existing CIP budget; and WHEREAS, City Staff recommends the City Council authorize a supplemental appropriation in the amount of $41,402.50 to the CIP project from the General Fund.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. A public works construction contract in the amount of $198,162.50 to F. Loduca Co. be awarded to provide these public works construction services for the City Entry Sign Replacement Project; and

2. Approve a supplemental appropriation in the amount of $41, 402.50 to the CIP project from the General Fund; and
348

3. The City Manager is authorized to negotiate the final terms and conditions of the construction contract with F. Loduca Co., authorize the construction management and inspection services from the City Engineer (MNS Engineers, Inc.), allocate contingency funds, and execute this contract.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 27th day of June, 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
349
AGENDA DATE: June 27, 2023
TO: Mayor White and City Council
PREPARED BY: Paul Wood, CPA, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE NEWLY UPDATED CITY OF

GREENFIELD PERSONNEL RULES AND REGULATIONS

BACKGROUND
The City of Greenfield Personnel Rules and Regulations were last updated many years ago in December 1993. Since then, there have been many state and federal laws that have changed, and in order to be current with such laws our Personnel Rules and Regulations need to be brought up to date. There is also work being done to have these policies available in Spanish. These Personnel Rules and Regulations have been reviewed with the City’s recognized bargaining units and any questions or concerns were also reviewed and addressed.

Staff recommend the updated set of Personnel Rules and Regulations and we ask City Council for your review, approval and adoption.

BUDGET AND FINANCIAL IMPACT
The updated Personnel Rules and Regulations would not have an impact on the current budget.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-97, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE UPDATED CITY’S PERSONNEL RULES AND REGULATIONS.

ATTACHMENTS

1. Resolution Number 2023-97

2. Personnel Rules and Regulations
City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
350
RESOLUTION NO. 2023-97

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE UPDATED CITY’S PERSONNEL RULES AND REGULATIONS.

WHEREAS, the City of Greenfield Personnel Rules and Regulations were last updated in December 1993; and
WHEREAS, there have been many state and federal laws that have changed, and in order to be current with such laws our Personnel Rules and Regulations need to be brought up to date; and
WHEREAS, the Personnel Rules and Regulations have been reviewed by the City’s recognized bargaining units and all questions or concerns have been addressed.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Greenfield approves the City’s Personnel Rules and Regulations as attached as Exhibit “A”.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the 27th day of June 2023, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
351
MEMORANDUM: June 23, 2023
AGENDA DATE: June 27, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director
TITLE: A RESOLUTION TO RATIFY THE EMERGENCY SUSPENSION

OF NORMAL BIDDING OR PURCHASING REQUIREMENTS
RELATED TO ABATEMENT OF SUCH EMERGENCY –

WASTEWATER TREATMENT PLANT EASTERN EXTERIOR

LEVEE REPAIR AND MITIGATION
BACKGROUND:

During the January 2023 storm, the City’s wastewater treatment plant experienced a collapse of a section of the eastern exterior levee that Salinas River waters reached. Staff diligently repaired the area to prevent the collapse from damaging the levee and roadway on top of the levee any further. The repair was done well and held through the March 2023 storm.

A few months following the March 2023 storm, as soils began to dry out, the same section of the eastern exterior levee collapsed. Upon discovery and further inspection, staff witnessed multiple areas of the same levee that had sluffed off or began to collapse. While the other sections were not damaged majorly, they did raise concern.

During this period, staff was working with FEMA to create a project with added mitigation measures for the levee repair and receive authorization from the Water Board to use existing soil that has been removed from the bottom two (2) feet of the rapid infiltration basins. The Water Board approved the use of the onsite soil.

Staff was diligently keeping a close eye on these areas, which were stable and not expanding, while working on an estimate to complete the repairs. During a follow up site inspection of the levee during the second week of June 2023, staff observed sluffing and collapse of the existing damaged areas (see Exhibit A). The continuation of sluffing and collapsing was cause to take immediate action and deem this repair and added mitigation an emergency.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
352
Staff met with FEMA and discussed the situation and that this had now become an emergency repair and that the City would be following its purchasing policy for emergency services.

DISCUSSION:

Staff met with the City Manager and provided a briefing of the situation and recommended that immediate repairs and added mitigation commence immediately and to order suspension of normal bidding or purchasing requirements in the City’s purchasing policy as the situation had become an emergency. The City Manager agreed and ordered the suspension of normal bidding or purchasing requirements in the City’s purchasing policy for this specific emergency.

Staff contacted a local engineering contractor to meet onsite and discuss the emergency repair and added mitigation needed. The contractor is able to start immediately once relocation of surplus product is relocated by staff, which is 60% complete as of the date this staff report has been written.

BUDGET AND FINANCIAL IMPACT:

There is not currently a budget in place for this emergency work. With the cost unknown, staff will bring back an estimate to the City Council for appropriation. The emergency work will be reimbursed to the City by FEMA.

RECOMMENDATION:

Staff recommends the City Council ratify the City Manager’s order to suspend normal bidding or purchasing requirements related to abatement of such emergency – wastewater treatment plant eastern exterior levee repair and mitigation.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION #2023-98, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD TO RATIFY THE EMERGENCY

SUSPENSION OF NORMAL BIDDING OR PURCHASING REQUIREMENTS RELATED TO ABATEMENT OF SUCH EMERGENCY – WASTEWATER

TREATMENT PLANT EASTERN EXTERIOR LEVEE REPAIR AND MITIGATION 353
EXHIBIT A: DAMAGED LEVEE
Salinas River
Damaged Levee
354
RESOLUTION NO. 2023-98

A RESOLUTION TO RATIFY THE EMERGENCY SUSPENSION OF NORMAL

BIDDING OR PURCHASING REQUIREMENTS RELATED TO ABATEMENT OF SUCH EMERGENCY – WASTEWATER TREATMENT PLANT (WWTP) EASTERN

EXTERIOR LEVEE REPAIR AND MITIGATION
WHEREAS, during the January 2023 storm, the WWTP experience a section of the eastern exterior levee collapsed and staff immediately made the necessary repairs and the repair held through the March 2023 storm; and
WHEREAS, a few months following the March 2023 storm, as soils began to dry out, the same section of the levee collapsed; and
WHEREAS, upon discovery and inspection, staff witnessed multiple areas of said levee that had further sluffed or collapsed; and
WHEREAS, staff diligently kept a close eye on the damaged areas while working on repair and mitigation estimates and during a follow up site inspection in June 2023, staff observed further collapse and additional sluffing of said levee; and WHEREAS, the City Manager ordered the suspension normal bidding or purchasing requirement related to abatement of such emergency; and WHEREAS, the City Purchasing Policy requires the City Council to ratify the City Manager’s order to suspend normal bidding or purchasing requirement related to abatement of such emergency; and
WHEREAS, staff has a local engineering contractor on board and commencing repairs following staff relocating surplus product; and

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield does hereby ratify the emergency suspension of normal bidding or purchasing requirements related to abatement of such emergency – wastewater treatment plant eastern exterior levee repair and mitigation.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 27th day of June 2023 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
355

Greenfield City CouncilJune 27, 2023

Greenfield City Council
June 27, 2023