City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
July 25, 2023
6:00 P.M.
Mayor Robert White
Mayor Pro-tem Angela Untalon
Councilmembers
Yanely Martinez
Rachel Ortiz
Ariana Rodriguez
The Greenfield City Council meeting on July 25, 2023 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:
Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.
A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. INVOCATION BY PASTOR ROBERT MULLEN
D. PLEDGE OF ALLEGIANCE
City Council Agenda
July 25, 2023
E. AGENDA REVIEW
F. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.
PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on July 24, 2023. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.
G. COMMENTS FROM CITY COUNCIL
H. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
H-1. APPROVE Warrants #318774 through #318905 and Bank Drafts #5526 through #5548 in the amount of $1,125,470.59 – Page 1
H-2. APPROVE Minutes of the July 11, 2023 City Council Meeting – Page 17 H-3. ADOPT Resolution #2023-100, A Resolution of the City Council of the City of Greenfield Declaring a One Month Recess Commencing August 1, 2023 through August 31, 2023 – Page 18
H-4. SECOND READING AND ADOPTION OF ORDINANCE #566, An Ordinance of the City of Greenfield Adopting a Cost Recovery Policy – Page 20 H-5. ADOPT Resolution #2023-101, A Resolution of the City Council of the City of Greenfield Certifying Compliance with State Law with Respect to the Levying of General and Special Taxes, Assessments, and Property-Related Fees and Charges for Fiscal Year 2023-2024 – Page 33
City Council Agenda
July 25, 2023
H-6. ADOPT Resolution #2023-102, A Resolution of the City Council of the City of Greenfield to Extend the Agreement with XiO Inc. for the SCADA System Upgrade Project – Procurement and Installation of SCADA Equipment for the Water System from June 30, 2023 to December 31, 2023 and a Supplemental Appropriation of $109,518 to Fund the Project – Page 37
H-7. ADOPT Resolution #2023-103, A Resolution of the City Council of the City of Greenfield to Change a Public Works Position Job Title from Public Works Operations Manager to Utilities Division Manager – Page 41
H-8. ADOPT Resolution #2023-104, A Resolution of the City Council of the City of Greenfield Approving a Memorandum of Understanding Between the City of Greenfield and the Greenfield Police Officers’ Association – Page 44 H-9. ADOPT Resolution #2023-105, A Resolution of the City Council of the City of Greenfield Adopting the Fiscal Year 2023-2024 Annual “Appropriations Limit” –
H-10.ADOPT Resolution #2023-106, A Resolution of the City Council of the City of Greenfield Approving the Side Letter Agreement with the Greenfield Police Sergeants’ Association Clarifying Callback Compensation – Page 72
H-11.RECEIVE AND FILE- Monthly Reports – Finance – Page 77 I. CITY COUNCIL BUSINESS
I-1. SWEARING IN Councilmember Luis Dominguez
I-2. PROCLAMATIONS of the City Council of the City of Greenfield Honoring – Page 78 Mayor Pro-tem Angela Untalon
I-3. SELECTION of Mayor Pro-tem
J. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS J-1. PROCLAMATION – Tina Martinez, Greenfield Planning Commission – Page 79 J-2. PRESENTATION – Fire Station Renovation and Addition Concept Report – Page 80 J-3. PRESENTATION – Code Enforcement Strategy – Page 145 J-4. PRESENTATION – 12th Street (Between Elm and Oak) Progress Report
K. CITY COUNCIL BUSINESS - CONTINUED
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Purchase of a Solar-Powered Tuk Tuk Vehicle from Mission Science Workshop of San Francisco– Page 167
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-107
City Council Agenda
July 25, 2023
K-2. ADOPT A Resolution of the City Council of the City of Greenfield Postponing the 2023-2024 Water Rate Increase – Page 173
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-108
K-3. ADOPT A Resolution of the City Council of the City of Greenfield Making Appointments to the Association of Monterey Bay Area Governments (AMBAG), Salinas Valley Solid Waste Authority (SVSWA), Monterey-Salinas Transit (MST) and the South Salinas Valley Broadband Authority – Page 176 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2023-109
L. ADJOURN TO CLOSED SESSION
L-1. CLOSED SESSION - Government Code Section 54956.95
LIABILITY CLAIMS
Claimant: Felix Pineda Vargas
Agency Claimed Against: City of Greenfield
a. Public Comments
M. RECONVENE TO OPEN SESSION
N. BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY
MAYOR AND CITY COUNCIL
a. League of California Cities Monterey Bay Division
b. Transportation Agency for Monterey County
c. Association of Monterey Bay Area Governments
d. Salinas Valley Solid Waste Authority
e. Monterey Salinas Transit
f. Monterey County Mayors’ Association
g. Salinas Valley Mayors/Managers Group
h. Planning Commission
O. CITY ATTORNEY REPORT
P. CITY MANAGER REPORT
Q. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 7/21/2023 11:24:57 AM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 07/07/2023 - 07/20/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
04871 SOUTH COAST EMERGENCY VEHICLE SERVICE 07/20/2023 Regular 0.00 -1,663.70 318309 04407 CINTAS CORPORATION #630 07/20/2023 Regular 0.00 -583.70 318549 04715 4LEAF, INC 07/07/2023 Regular 0.00 59,474.31 318774 05317 CALIFORNIA BUILDING OFFICIAL 07/07/2023 Regular 0.00 725.00 318775 04407 CINTAS CORPORATION #630 07/07/2023 Regular 0.00 329.49 318776 04681 CLARK PEST CONTROL 07/07/2023 Regular 0.00 178.00 318777 00348 CSG CONSULTANTS, INC. 07/07/2023 Regular 0.00 8,976.00 318778 05008 EAST BAY TIRE CO. 07/07/2023 Regular 0.00 806.24 318779 05277 FEDERICO TINOCO 07/07/2023 Regular 0.00 90.00 318780 00725 GREEN RUBBER-KENNEDY AG 07/07/2023 Regular 0.00 139.10 318781 00767 GREENFIELD TOWING 07/07/2023 Regular 0.00 220.00 318782 00721 GREENFIELD TRUE VALUE 07/07/2023 Regular 0.00 33.78 318783 04708 HR & ASSOCIATES, LLC 07/07/2023 Regular 0.00 13,871.24 318784 03923 Liebert Cassidy Whitmore 07/07/2023 Regular 0.00 1,635.50 318785 05320 MARIA VILLANUEVA 07/07/2023 Regular 0.00 2,000.00 318786 13015 MNS ENGINEERS, INC. 07/07/2023 Regular 0.00 11,162.12 318787 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 07/07/2023 Regular 0.00 9,388.86 318788 01364 MONTEREY COUNTY MAYORS ASSOCIATION 07/07/2023 Regular 0.00 1,575.83 318789 04670 NAPA AUTO PARTS 07/07/2023 Regular 0.00 3,428.38 318790 04653 NEW SV MEDIA, INC 07/07/2023 Regular 0.00 531.20 318791 01532 O'REILLY AUTO PARTS 07/07/2023 Regular 0.00 53.97 318792 01619 PITNEY BOWES PURCHASE POWER 07/07/2023 Regular 0.00 9.95 318793 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 07/07/2023 Regular 0.00 50.00 318794 05105 RENT-A-FENCE.COM, INC. 07/07/2023 Regular 0.00 91.98 318795 05127 SCHEID VINEYARDS CALIFORNIA, INC 07/07/2023 Regular 0.00 25,997.50 318796 04937 T-MOBILE 07/07/2023 Regular 0.00 63.12 318797
02037 TRI-CITIES DISPOSAL 07/07/2023 Regular 0.00 1,351.64 318798 02201 VEGETABLE GROWERS SUPPLY 07/07/2023 Regular 0.00 603.69 318799 00120 AMBAG 07/07/2023 Regular 0.00 3,164.77 318800
01322 MONTEREY COUNTY AUDITOR-CONTROLLER 07/07/2023 Regular 0.00 11,760.62 318801 00634 TYLER TECHNOLOGIES 07/07/2023 Regular 0.00 75.00 318802 05107 U.S. BANK 07/07/2023 Regular 0.00 236,515.63 318803 00174 A&G PUMPING 07/14/2023 Regular 0.00 475.75 318839 04483 ACE HIGH DESIGNS INC. 07/14/2023 Regular 0.00 626.22 318840 05321 ALLSTATE NORTHBROOK INDEMNITY COMPANY 07/14/2023 Regular 0.00 774.72 318841 00153 AT&T 07/14/2023 Regular 0.00 234.69 318842
01937 BRENT SLAMA CONSULTING 07/14/2023 Regular 0.00 19,500.00 318843 00302 C & N TRACTORS 07/14/2023 Regular 0.00 177.59 318844 05115 CAL COAST AUTOMOTIVE REPAIR & SMOG 07/14/2023 Regular 0.00 330.00 318845 00752 CITY OF GREENFIELD 07/14/2023 Regular 0.00 15,881.53 318846 00402 DEPARTMENT OF MOTOR VEHICLES 07/14/2023 Regular 0.00 16,378.00 318849 00528 EL CAMINO ELECTRIC 07/14/2023 Regular 0.00 4,365.25 318850 04287 FLUID RESOURCE MANAGEMENT 07/14/2023 Regular 0.00 7,311.39 318851 00701 GONZALES IRRIGATION SYSTEMS 07/14/2023 Regular 0.00 895.40 318852 05005 GREENFIELD 101, INC. 07/14/2023 Regular 0.00 162.00 318853 00721 GREENFIELD TRUE VALUE 07/14/2023 Regular 0.00 9.84 318854 04569 HELPING HAND HEALTH EDUCATION 07/14/2023 Regular 0.00 33.00 318855 05267 JESUS MARTINEZ 07/14/2023 Regular 0.00 150.00 318856 01211 LEXIS NEXIS 07/14/2023 Regular 0.00 165.38 318857 05171 M.C. KIMBALL AND ASSOCIATES, LLC 07/14/2023 Regular 0.00 455.00 318858 03880 MBS BUSINESS SYSTEMS 07/14/2023 Regular 0.00 1,018.57 318859 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 07/14/2023 Regular 0.00 8,149.84 318860 01344 MONTEREY COUNTY HEALTH 07/14/2023 Regular 0.00 5,136.00 318861 01424 NATIVIDAD MEDICAL CENTER 07/14/2023 Regular 0.00 31.00 318862 1 Check Report Date Range: 07/07/2023 - 07/20/2023
7/21/2023 11:24:57 AM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 01532 O'REILLY AUTO PARTS 07/14/2023 Regular 0.00 1,463.78 318863 01601 PACIFIC GAS & ELECTRIC 07/14/2023 Regular 0.00 29,731.77 318864 04299 PURE WATER 07/14/2023 Regular 0.00 103.50 318865
04117 PYRO SPECTACULARS INC. 07/14/2023 Regular 0.00 11,875.00 318866 01837 R G FABRICATION 07/14/2023 Regular 0.00 664.11 318867 03940 Regional Government Services 07/14/2023 Regular 0.00 30.00 318868 01978 SAFETY-KLEEN SYSTEMS, INC. 07/14/2023 Regular 0.00 330.00 318869 01999 SALINAS VALLEY SOLID WASTE AUTHORITY 07/14/2023 Regular 0.00 65,926.87 318870 04338 SHRED-IT USA 07/14/2023 Regular 0.00 251.59 318871 04315 STAPLES ADVANTAGE 07/14/2023 Regular 0.00 69.00 318872 02037 TRI-CITIES DISPOSAL 07/14/2023 Regular 0.00 122,909.34 318873 00634 TYLER TECHNOLOGIES 07/14/2023 Regular 0.00 3,768.75 318874 04968 UNIVAR SOLUTIONS USA, INC. 07/14/2023 Regular 0.00 6,374.74 318875 04776 VALENTIN VELASQUEZ 07/14/2023 Regular 0.00 150.00 318876 02208 VALLEY SAW & GARDEN EQUIPMENT 07/14/2023 Regular 0.00 401.83 318877 02210 VERIZON WIRELESS 07/14/2023 Regular 0.00 200.05 318878 02372 WALLACE GROUP 07/14/2023 Regular 0.00 1,771.25 318879 05324 ALFONSO DE JESUS MARTINEZ 07/14/2023 Regular 0.00 3,200.00 318880 05329 ANDREW KOBE SIQUEIROS 07/14/2023 Regular 0.00 150.00 318881 03877 CALIFORNIA INFRASTRUCTURE & ECONOMIC DEVELOPMENT BANK 07/14/2023 Regular 0.00 262,923.43 318882 04407 CINTAS CORPORATION #630 07/14/2023 Regular 0.00 309.47 318883 03911 COMCATE SOFTWARE, INC. 07/14/2023 Regular 0.00 4,580.11 318884 19021 COUNTY OF SANTA CLARA 07/14/2023 Regular 0.00 548.24 318885 04118 CPCA 07/14/2023 Regular 0.00 462.00 318886
05163 DAMIAN R AYALA-RICO 07/14/2023 Regular 0.00 228.00 318887 05281 DANIEL LOPEZ 07/14/2023 Regular 0.00 228.00 318888 05103 DRIVE CUSTOMS 07/14/2023 Regular 0.00 2,528.44 318889 05312 FBI-LEEDA INC 07/14/2023 Regular 0.00 795.00 318890 04132 GARDAWORLD 07/14/2023 Regular 0.00 1,438.21 318891 04381 JONATHAN MULVILLE 07/14/2023 Regular 0.00 228.00 318892 04960 JORGE GUTIERREZ 07/14/2023 Regular 0.00 140.00 318893 04046 JOSEPH DYELS 07/14/2023 Regular 0.00 228.00 318894 04199 LEONEL GUZMAN 07/14/2023 Regular 0.00 228.00 318895 05330 MATTHEW FIGUEROA 07/14/2023 Regular 0.00 150.00 318896 01300 MISSION LINEN SUPPLY 07/14/2023 Regular 0.00 47.91 318897 05189 MOTEL 6 07/14/2023 Regular 0.00 839.95 318898
05327 NATHANIEL OLIVAS 07/14/2023 Regular 0.00 150.00 318899 05167 NICHOLAS NUNEZ 07/14/2023 Regular 0.00 228.00 318900 05326 OSCAR GUADALUPE PEREZ 07/14/2023 Regular 0.00 150.00 318901 05331 TOMAS VARGAS 07/14/2023 Regular 0.00 150.00 318902 03873 U.S. Bank Equipment Finance 07/14/2023 Regular 0.00 4,739.29 318903 02208 VALLEY SAW & GARDEN EQUIPMENT 07/14/2023 Regular 0.00 220.79 318904 02234 VALLEY TROPHIES & DETECTORS 07/14/2023 Regular 0.00 36.05 318905 00384 STATE OF CALIFORNIA EDD 07/07/2023 Bank Draft 0.00 99.28 DFT0005526 03103 Internal Revenue Service 07/07/2023 Bank Draft 0.00 319.94 DFT0005527 03103 Internal Revenue Service 07/07/2023 Bank Draft 0.00 1,368.08 DFT0005528 00384 STATE OF CALIFORNIA EDD 07/07/2023 Bank Draft 0.00 41.33 DFT0005529 03103 Internal Revenue Service 07/07/2023 Bank Draft 0.00 216.98 DFT0005530 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 390.08 DFT0005532 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 285.64 DFT0005533 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 223.60 DFT0005534 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 1,190.00 DFT0005535 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 3,220.00 DFT0005536 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 2,143.94 DFT0005537 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 600.00 DFT0005538 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 1,245.00 DFT0005539 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 500.00 DFT0005540 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 1,050.00 DFT0005541 00431 DEPT OF CHILD SUPPORT SERVICES 07/07/2023 Bank Draft 0.00 471.68 DFT0005542 01916 STATE STREET BANK & TRUST CO. 07/07/2023 Bank Draft 0.00 847.50 DFT0005543 00384 STATE OF CALIFORNIA EDD 07/07/2023 Bank Draft 0.00 3,204.09 DFT0005544 2 Check Report Date Range: 07/07/2023 - 07/20/2023
7/21/2023 11:24:57 AM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 03103 Internal Revenue Service 07/07/2023 Bank Draft 0.00 10,350.06 DFT0005545 03103 Internal Revenue Service 07/07/2023 Bank Draft 0.00 44,255.20 DFT0005546 00384 STATE OF CALIFORNIA EDD 07/07/2023 Bank Draft 0.00 13,356.25 DFT0005547 03103 Internal Revenue Service 07/07/2023 Bank Draft 0.00 34,826.78 DFT0005548 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
95 0
2 22
0 0.00
0.00 0.00
0.00 0.00
119 0.00
Payment
1,007,512.56
0.00 -2,247.40
120,205.43
0.00 1,125,470.59
Payable
Count
150
0 0
22 0
172
3 Check Report Date Range: 07/07/2023 - 07/20/2023
7/21/2023 11:24:57 AM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
95 0
2 22
0 0.00
0.00 0.00
0.00 0.00
119 0.00
1,007,512.56
0.00 -2,247.40
120,205.43
0.00 1,125,470.59
150
0 0
22 0
172
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 7/2023 1,125,470.59
1,125,470.59
4 7/21/2023 11:25:58 AM Page 1 of 12
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 7/7/2023 - 7/20/2023
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
EL CAMINO ELECTRIC 318850 07/14/2023 LED DRIVES REPLACEMENT - … 100-111-65900.000 475.25 CAL COAST AUTOMOTIVE REP… 318845 07/14/2023 7924 - OPACITY TEST 100-320-66300.000 165.00 CAL COAST AUTOMOTIVE REP… 318845 07/14/2023 7822 - OPACITY TEST 100-320-66300.000 165.00 R G FABRICATION 318867 07/14/2023 3742 - ANGLE/FLAT BAR 100-550-65000.000 52.56 R G FABRICATION 318867 07/14/2023 REPAIR BRACKETS - MEMORIA…100-111-65900.000 120.00 GREEN RUBBER-KENNEDY AG 318781 07/07/2023 PPE EQUIPMENT - BRANDON … 100-320-65200.000 69.55 GREEN RUBBER-KENNEDY AG 318781 07/07/2023 PPE EQUIPMENT - BRANDON … 100-550-65200.000 69.55 R G FABRICATION 318867 07/14/2023 7512 - PIPE 100-550-65000.000 14.71 STAPLES ADVANTAGE 318872 07/14/2023 JANITORIAL SUPPLIES 100-111-65600.000 69.00 RENT-A-FENCE.COM, INC. 318795 07/07/2023 TEMP FENCING - 401 PRIMAV… 100-12351 91.98 R G FABRICATION 318867 07/14/2023 APPLE & 5TH BARRACADE RE… 100-320-63700.000 120.00 GREENFIELD TOWING 318782 07/07/2023 TOWING SERVICE - 7340 100-215-66200.000 110.00 R G FABRICATION 318867 07/14/2023 7823 - FLAT 100-320-66300.000 25.90 EL CAMINO ELECTRIC 318850 07/14/2023 BASKETBALL HOOP RISER INS… 100-111-65900.000 3,890.00 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 100-550-64100.000 223.88 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 100-551-64100.000 206.41 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 100-551-64200.000 23.48 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 100-590-64100.000 267.18 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 100-590-64200.000 20.55 NATIVIDAD MEDICAL CENTER 318862 07/14/2023 BLOOD ALCOHOL TEST 100-215-63400.000 31.00 R G FABRICATION 318867 07/14/2023 7823 - BLACK PIPE 100-320-66300.000 66.18 MBS BUSINESS SYSTEMS 318859 07/14/2023 PD ADMIN DESKTOP SCANNER 100-201-61200.000 547.50 A&G PUMPING 318839 07/14/2023 RADIO LABOR/NETWORK ACC… 100-105-68200.000 475.75 MBS BUSINESS SYSTEMS 318859 07/14/2023 COPY CHARGES - PD FRONT R… 100-201-61200.000 235.54 MBS BUSINESS SYSTEMS 318859 07/14/2023 COPY CHARGES - PD FRONT R… 100-215-61200.000 235.53 C & N TRACTORS 318844 07/14/2023 7520 - BELT 100-550-65000.000 177.59 CLARK PEST CONTROL 318777 07/07/2023 PEST CONTROL SERVICES 100-111-65900.000 178.00 VALLEY SAW & GARDEN EQUI… 318877 07/14/2023 3711 - L-STEM TUBE/7530 - … 100-550-65700.000 97.06 VALLEY SAW & GARDEN EQUI… 318877 07/14/2023 3711 - L-STEM TUBE/7530 - … 100-550-66200.000 218.67 CINTAS CORPORATION #630 318776 07/07/2023 UNIFORMS 100-111-65200.000 12.79 CINTAS CORPORATION #630 318776 07/07/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 318776 07/07/2023 UNIFORMS 100-320-65200.000 50.02 CINTAS CORPORATION #630 318776 07/07/2023 UNIFORMS 100-550-65200.000 50.02 R G FABRICATION 318867 07/14/2023 7823 - FB 100-320-66300.000 79.64 TRI-CITIES DISPOSAL 318798 07/07/2023 STREET SWEEPING LANDFIELD…100-320-64400.000 1,351.64 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22495 456.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22496 608.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22508 697.08 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22512 2,204.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22524 152.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22533 152.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22544 849.08 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22545 228.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22548 456.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-22549 304.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-26171 773.08 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-26172 456.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-26173 380.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-26174 532.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-26175 532.00 HR & ASSOCIATES, LLC 318784 07/07/2023 CONSULTING SERVICES - MAY… 100-601-63600.000 5,092.00 BRENT SLAMA CONSULTING 318843 07/14/2023 CONSULTING SERVICES - JUNE…100-601-73721.000 19,500.00 MONTEREY COUNTY INFORM…318788 07/07/2023 PD TELECOM NETWORK SERV… 100-215-64500.000 1,063.92 5 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 2 of 12
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount MONTEREY COUNTY INFORM…318788 07/07/2023 PD TELECOM NETWORK SERV… 100-215-64500.000 993.05 MONTEREY COUNTY INFORM…318788 07/07/2023 PD TELECOM NETWORK SERV… 100-215-64500.000 1,345.18 MONTEREY COUNTY INFORM…318788 07/07/2023 PD TELECOM NETWORK SERV… 100-215-64500.000 1,188.67 MONTEREY COUNTY INFORM…318788 07/07/2023 PD TELECOM NETWORK SERV… 100-215-64500.000 1,032.17 PITNEY BOWES PURCHASE P… 318793 07/07/2023 PERMIT OVERAGE FEE 100-190-63300.000 9.95 CITY OF GREENFIELD 318846 07/14/2023 599 EL CAMINO REAL 100-111-64300.000 66.55 CITY OF GREENFIELD 318846 07/14/2023 597 EL CAMINO REAL LS 100-111-64300.000 406.51 CITY OF GREENFIELD 318846 07/14/2023 599 EL CAMINO REAL 100-111-64400.000 37.16 TRI-CITIES DISPOSAL 318873 07/14/2023 DISPOSAL SERVICES FY 2022-2…100-191-64400.000 122,909.34 CITY OF GREENFIELD 318846 07/14/2023 263 PALO VERDE ST - PERC P… 100-320-64300.000 67.85 CITY OF GREENFIELD 318846 07/14/2023 1245 APPLE AVE - PERC POND 100-320-64300.000 22.64 CITY OF GREENFIELD 318846 07/14/2023 786 APRICOT STREET #PERC P… 100-320-64300.000 21.34 CITY OF GREENFIELD 318846 07/14/2023 45 ELMWOOD DR - PERC POND 100-320-64300.000 22.41 CITY OF GREENFIELD 318846 07/14/2023 1245 GREENLEAF LP - PERC P… 100-320-64300.000 112.50 CITY OF GREENFIELD 318846 07/14/2023 PALM & FWY WEST - 101 SPR… 100-320-64300.000 66.45 CITY OF GREENFIELD 318846 07/14/2023 899 CHERRY AVENUE - CVC BK…100-320-64300.000 40.18 CITY OF GREENFIELD 318846 07/14/2023 PALM & FWY EAST - 101 SPR 100-320-64300.000 39.71 CITY OF GREENFIELD 318846 07/14/2023 520 TENTH STREET 100-320-64400.000 125.68 CITY OF GREENFIELD 318846 07/14/2023 455 TENTH ST PRIMAVERA PA… 100-550-64300.000 77.56 CITY OF GREENFIELD 318846 07/14/2023 1355 OAK AVE #PP RESTROOM 100-550-64300.000 58.10 CITY OF GREENFIELD 318846 07/14/2023 1357 OAK AVE PATRIOT PARK …100-550-64300.000 4,207.12 CITY OF GREENFIELD 318846 07/14/2023 1355 OAK AVE - IRRIGATION 100-550-64300.000 1,837.29 CITY OF GREENFIELD 318846 07/14/2023 328 PARKSIDE CT 100-550-64300.000 215.88 CITY OF GREENFIELD 318846 07/14/2023 221 PINOT AVE - CITY PARK 100-550-64300.000 669.84 CITY OF GREENFIELD 318846 07/14/2023 890 TYLER AVE - CITY PARK 100-550-64300.000 244.82 CITY OF GREENFIELD 318846 07/14/2023 303 EL CAMINO REAL MUSE… 100-550-64300.000 167.36 CITY OF GREENFIELD 318846 07/14/2023 100 FIFTH STREET PARK 100-550-64300.000 36.98 CITY OF GREENFIELD 318846 07/14/2023 300 APPLE AVENUE PARK 100-550-64300.000 366.38 CITY OF GREENFIELD 318846 07/14/2023 540 BAYWOOD WAY 100-550-64300.000 335.11 CITY OF GREENFIELD 318846 07/14/2023 801 APRICOT STREET PARK 100-550-64300.000 270.23 CITY OF GREENFIELD 318846 07/14/2023 300 APPLE AVENUE PARK 100-550-64400.000 34.15 CITY OF GREENFIELD 318846 07/14/2023 1355 OAK AVE #PP RESTROOM 100-550-64400.000 34.15 CITY OF GREENFIELD 318846 07/14/2023 520 TENTH STREET 100-550-64400.000 125.69 JESUS MARTINEZ 318856 07/14/2023 FLAG FOOTBALL REF SERVICES 100-551-63500.000 150.00 CITY OF GREENFIELD 318846 07/14/2023 215 EL CAMINO REAL N 100-551-64300.000 22.08 CITY OF GREENFIELD 318846 07/14/2023 1351 OAK AVE/COMMUNITY … 100-551-64300.000 47.70 CITY OF GREENFIELD 318846 07/14/2023 213 EL CAMINO REAL N 100-551-64300.000 16.35 CITY OF GREENFIELD 318846 07/14/2023 1351 OAK AVE FIRE PROTECTI… 100-551-64300.000 40.14 CITY OF GREENFIELD 318846 07/14/2023 1351 OAK AVE/COMMUNITY … 100-551-64400.000 222.65 CITY OF GREENFIELD 318846 07/14/2023 215 EL CAMINO REAL N 100-551-64400.000 47.71 CITY OF GREENFIELD 318846 07/14/2023 131 THIRTEENTH ST DAY CARE 100-590-64300.000 52.04 MONTEREY COUNTY HEALTH 318861 07/14/2023 599 EL CAMINO REAL HEALTH… 100-111-65800.000 858.00 MONTEREY COUNTY INFORM…318788 07/07/2023 PD TELECOM NETWORK SERV… 100-215-64500.000 1,814.67 VEGETABLE GROWERS SUPPLY 318799 07/07/2023 SMALL TOOLS FOR PARKS AND…100-320-65700.000 301.74 VEGETABLE GROWERS SUPPLY 318799 07/07/2023 SMALL TOOLS FOR PARKS AND…100-550-65700.000 301.95 CALIFORNIA BUILDING OFFICI… 318775 07/07/2023 TRAINING - BURLINGAME, CA -…100-601-67200.000 725.00 M.C. KIMBALL AND ASSOCIAT… 318858 07/14/2023 T-SHIRT PATCHES 100-201-65100.000 235.00 MONTEREY COUNTY MAYORS… 318789 07/07/2023 ANNUAL DUES 100-101-68300.000 1,575.83 SALINAS VALLEY SOLID WASTE…318870 07/14/2023 WASTE SERVICES FY 22-23 100-191-64400.000 65,926.87 Liebert Cassidy Whitmore 318785 07/07/2023 ANNUAL DUES 100-150-63100.000 1,635.50 PURE WATER 318865 07/14/2023 WATER - POLICE DEPT 100-201-65100.000 103.50 O'REILLY AUTO PARTS 318863 07/14/2023 7936 - TOOL BOX 100-320-66300.000 581.52 O'REILLY AUTO PARTS 318863 07/14/2023 7936 - TOOL BOX 100-550-66300.000 581.51 O'REILLY AUTO PARTS 318863 07/14/2023 7935 - LED LITE BAR 100-320-65000.000 54.61 O'REILLY AUTO PARTS 318863 07/14/2023 7935 - LED LITE BAR 100-550-65000.000 54.61 O'REILLY AUTO PARTS 318863 07/14/2023 7937 - LED LITE BAR 100-320-65000.000 54.61 O'REILLY AUTO PARTS 318863 07/14/2023 7937 - LED LITE BAR 100-550-65000.000 54.61 CSG CONSULTANTS, INC. 318778 07/07/2023 CONSULTING SERVICES - MAY… 100-601-63600.000 8,976.00 ACE HIGH DESIGNS INC. 318840 07/14/2023 DEPARTMENT UNIFORMS 100-601-65200.000 626.22 PYRO SPECTACULARS INC. 318866 07/14/2023 4TH OF JULY 2023 FIREWORKS 100-14100 11,875.00 6 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 3 of 12
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount SHRED-IT USA 318871 07/14/2023 SHREDDING SERVICES - POLICE…100-201-63400.000 125.79 SHRED-IT USA 318871 07/14/2023 SHREDDING SERVICES - POLICE…100-215-63400.000 125.80 NEW SV MEDIA, INC 318791 07/07/2023 NOTICE OF PUBLIC HEARING 100-170-67600.000 531.20 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 100-111-63700.000 487.50 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 100-320-63700.000 4,184.09 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 100-310-63900.000 500.00 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 100-320-63700.000 400.00 GREENFIELD 101, INC. 318853 07/14/2023 PD UNITS CAR WASHES - JUNE…100-201-65100.000 138.00 4LEAF, INC 318774 07/07/2023 PLAN CHECK REVIEW SERVICES…100-25105 32,703.76 4LEAF, INC 318774 07/07/2023 PLAN CHECK REVIEW SERVICES…100-25105 26,770.55 GARDAWORLD 318891 07/14/2023 JULY 2023 100-190-63300.000 1,438.21 CPCA 318886 07/14/2023 CA CHIEFS ASSOC. MEMBERSH…100-201-68300.000 462.00 MONTEREY COUNTY AUDITOR…318801 07/07/2023 LAFCO BUDGET ALLOCATION … 100-101-68300.000 11,760.62 AMBAG 318800 07/07/2023 FY 2023-2024 MEMBER JURIS… 100-110-68300.000 3,164.77 OSCAR GUADALUPE PEREZ 318901 07/14/2023 FLAG FOOTBALL REF SERVICES 100-551-63500.000 150.00 NATHANIEL OLIVAS 318899 07/14/2023 FLAG FOOTBALL REF SERVICES 100-551-63500.000 150.00 ANDREW KOBE SIQUEIROS 318881 07/14/2023 FLAG FOOTBALL REF SERVICES 100-551-63500.000 150.00 MATTHEW FIGUEROA 318896 07/14/2023 FLAG FOOTBALL REF SERVICES 100-551-63500.000 150.00 TOMAS VARGAS 318902 07/14/2023 FLAG FOOTBALL REF SERVICES 100-551-63500.000 150.00 VALLEY SAW & GARDEN EQUI… 318904 07/14/2023 7538 - BLADE 100-550-66300.000 46.26 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 100-111-65200.000 12.79 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 100-111-65600.000 56.07 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 100-320-65200.000 50.02 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 100-550-65200.000 50.02 VALLEY TROPHIES & DETECTO… 318905 07/14/2023 CHIEFS PLAQUE UPDATE 100-201-65100.000 36.05 LEONEL GUZMAN 318895 07/14/2023 PER-DIEM PERISHABLE SKILLS … 100-215-67200.000 228.00 JORGE GUTIERREZ 318893 07/14/2023 PER-DIEM PERISHABLE SKILLS … 100-215-67200.000 140.00 JONATHAN MULVILLE 318892 07/14/2023 PER-DIEM PERISHABLE SKILLS … 100-215-67200.000 228.00 DANIEL LOPEZ 318888 07/14/2023 PER-DIEM PERISHABLE SKILLS … 100-215-67200.000 228.00 JOSEPH DYELS 318894 07/14/2023 PER-DIEM PERISHABLE SKILLS … 100-215-67200.000 228.00 NICHOLAS NUNEZ 318900 07/14/2023 PER-DIEM PERISHABLE SKILLS … 100-215-67200.000 228.00 DAMIAN R AYALA-RICO 318887 07/14/2023 PER-DIEM PERISHABLE SKILLS … 100-215-67200.000 228.00 FBI-LEEDA INC 318890 07/14/2023 SUPERVISORY LEADERSHIP IN… 100-215-67200.000 795.00 STATE STREET BANK & TRUST … DFT0005532 07/07/2023 Defer Comp-Misc Employees 100-22430 117.02 STATE STREET BANK & TRUST … DFT0005534 07/07/2023 Deferred Compensation Loan … 100-22435 223.60 STATE STREET BANK & TRUST … DFT0005535 07/07/2023 Defer Comp-GPOA 100-22430 250.00 STATE STREET BANK & TRUST … DFT0005536 07/07/2023 Defer Comp-GPSA 100-22430 1,431.45 STATE STREET BANK & TRUST … DFT0005537 07/07/2023 Defer Comp-Management 100-22430 905.00 STATE STREET BANK & TRUST … DFT0005538 07/07/2023 Defer Comp-Mid Management 100-22430 300.02 STATE STREET BANK & TRUST … DFT0005539 07/07/2023 Defer Comp-Misc Employees 100-22430 350.00 STATE STREET BANK & TRUST … DFT0005540 07/07/2023 Defer Comp-OE3 Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0005541 07/07/2023 Defer Comp-Chief of Police 100-22430 1,050.00 STATE STREET BANK & TRUST … DFT0005543 07/07/2023 Roth Retirement 100-22431 847.50 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 100-22225 1,344.42 Internal Revenue Service DFT0005545 07/07/2023 Medicare 100-22215 4,357.78 Internal Revenue Service DFT0005546 07/07/2023 Social Security 100-22215 18,632.84 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 100-22220 5,033.68 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 100-22210 13,120.08 Fund 100 - GENERAL FUND Total: 413,161.47
Fund: 102 - Fire General
O'REILLY AUTO PARTS 318863 07/14/2023 8451 - JCASE FUSE 102-250-65000.000 4.93 HELPING HAND HEALTH EDUC…318855 07/14/2023 BLS CARDS 102-250-63900.000 11.00 HELPING HAND HEALTH EDUC…318855 07/14/2023 BLS CARDS 102-250-67400.000 22.00 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 CITY OF GREENFIELD 318846 07/14/2023 380 OAK AVE 102-250-64300.000 47.96 CITY OF GREENFIELD 318846 07/14/2023 380 OAK AVE - FIRE PROTECTI… 102-250-64300.000 40.14 7 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 4 of 12
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 318846 07/14/2023 380 OAK AVE 102-250-64400.000 268.40 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318860 07/14/2023 RADIO LABOR & NETWORK A… 102-250-63200.000 997.22 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318788 07/07/2023 RADIO NETWORK ACCESS 102-250-63200.000 216.80 MONTEREY COUNTY INFORM…318860 07/14/2023 RADIO PURCHASE & NETWOR… 102-250-63200.000 7,152.62 M.C. KIMBALL AND ASSOCIAT… 318858 07/14/2023 PATCHES FOR CLASS A'S 102-250-65200.000 220.00 MISSION LINEN SUPPLY 318897 07/14/2023 JANITORIAL SUPPLIES 102-250-65600.000 47.91 STATE OF CALIFORNIA EDD DFT0005526 07/07/2023 SDI 102-22225 99.28 Internal Revenue Service DFT0005527 07/07/2023 Medicare 102-22215 319.94 Internal Revenue Service DFT0005528 07/07/2023 Social Security 102-22215 1,368.08 STATE OF CALIFORNIA EDD DFT0005529 07/07/2023 State Withholding 102-22220 41.33 Internal Revenue Service DFT0005530 07/07/2023 Federal Tax Withholding 102-22210 216.98 STATE STREET BANK & TRUST … DFT0005533 07/07/2023 Defer Comp-Misc Employees 102-22430 285.64 STATE STREET BANK & TRUST … DFT0005539 07/07/2023 Defer Comp-Misc Employees 102-22430 610.00 DEPT OF CHILD SUPPORT SERV…DFT0005542 07/07/2023 Misc Withholding 102-22450 471.68 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 102-22225 457.43 Internal Revenue Service DFT0005545 07/07/2023 Medicare 102-22215 1,473.86 Internal Revenue Service DFT0005546 07/07/2023 Social Security 102-22215 6,302.14 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 102-22220 2,404.82 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 102-22210 6,464.55 Fund 102 - Fire General Total: 31,279.11
Fund: 105 - Community Outreach
MARIA VILLANUEVA 318786 07/07/2023 HOUSING STABILITY GRANT - K…105-105-68201.000 2,000.00 MOTEL 6 318898 07/14/2023 EFSP - R. DIAZ 105-105-78140.000 839.95 ALFONSO DE JESUS MARTINEZ 318880 07/14/2023 HOUSING STABILITY - A. DE JE… 105-105-68204.000 3,200.00 Fund 105 - Community Outreach Total: 6,039.95
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
FEDERICO TINOCO 318780 07/07/2023 PER-DIEM - ACADEMY INSTRU…200-205-67200.000 90.00 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 90.00
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) GREENFIELD TOWING 318782 07/07/2023 TOWING SERVICE - 7340 220-215-66200.000 110.00 O'REILLY AUTO PARTS 318863 07/14/2023 7330 - OIL PRES 220-215-65000.000 8.79 DRIVE CUSTOMS 318889 07/14/2023 PD UNITS 49, 50, 51, 52 IDLES …220-215-71400.000 2,528.44 STATE STREET BANK & TRUST … DFT0005535 07/07/2023 Defer Comp-GPOA 220-22430 940.00 STATE STREET BANK & TRUST … DFT0005536 07/07/2023 Defer Comp-GPSA 220-22430 1,788.55 STATE STREET BANK & TRUST … DFT0005538 07/07/2023 Defer Comp-Mid Management 220-22430 200.00 STATE STREET BANK & TRUST … DFT0005539 07/07/2023 Defer Comp-Misc Employees 220-22430 50.00 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 220-22225 870.85 Internal Revenue Service DFT0005545 07/07/2023 Medicare 220-22215 2,806.12 Internal Revenue Service DFT0005546 07/07/2023 Social Security 220-22215 11,998.60 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 220-22220 4,189.89 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 220-22210 10,217.64 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 35,708.88 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 318864 07/14/2023 STREET LIGHTING 230-320-64100.000 4,938.80 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 230-320-64100.000 259.00 GREENFIELD TRUE VALUE 318783 07/07/2023 GRAFFITTI REMOVAL 230-320-65700.000 33.78 CITY OF GREENFIELD 318846 07/14/2023 18 S EL CAMINO REAL - MEDI… 230-320-64300.000 75.15 CITY OF GREENFIELD 318846 07/14/2023 208 EL CAMINO REAL MEDIAN 230-320-64300.000 18.82 CITY OF GREENFIELD 318846 07/14/2023 131 S EL CAMINO REAL LS 230-320-64300.000 3.68 CITY OF GREENFIELD 318846 07/14/2023 110 EL CAMINO REAL CENTER… 230-320-64300.000 19.20 CITY OF GREENFIELD 318846 07/14/2023 MORRIS AVE - MEDIAN STIP 230-320-64300.000 16.31 CITY OF GREENFIELD 318846 07/14/2023 140 EL CAMINO REAL CENTER… 230-320-64300.000 19.02 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 230-320-63700.000 300.00 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 230-320-63700.000 840.00 Fund 230 - GAS TAX FUND Total: 6,523.76
8 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 5 of 12
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 263 - LLM #1 - LEXINGTON
CITY OF GREENFIELD 318846 07/14/2023 324 WILSON CIRCLE 263-360-64300.000 23.00 CITY OF GREENFIELD 318846 07/14/2023 400 CARDONA CIRCLE 263-360-64300.000 21.34 CITY OF GREENFIELD 318846 07/14/2023 326 WILSON CIRCLE 263-360-64300.000 187.62 CITY OF GREENFIELD 318846 07/14/2023 0000 GIANOLINI PARKWAY 263-360-64300.000 267.81 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 263-22225 7.38 Internal Revenue Service DFT0005545 07/07/2023 Medicare 263-22215 23.86 Internal Revenue Service DFT0005546 07/07/2023 Social Security 263-22215 101.76 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 263-22220 17.01 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 263-22210 56.41 Fund 263 - LLM #1 - LEXINGTON Total: 706.19
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 318864 07/14/2023 STREET LIGHTING 264-360-64100.000 602.35 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 264-360-64100.000 161.54 CITY OF GREENFIELD 318846 07/14/2023 20 WALKER LANE ISLAND 264-360-64300.000 137.52 CITY OF GREENFIELD 318846 07/14/2023 634 ST CHRISTOPHER LANE 264-360-64300.000 238.31 CITY OF GREENFIELD 318846 07/14/2023 385 THORP AVE 264-360-64300.000 26.69 CITY OF GREENFIELD 318846 07/14/2023 98 S EL CAMINO REAL/PARK 264-360-64300.000 555.72 CITY OF GREENFIELD 318846 07/14/2023 200 RAVA PARKWAY PARK 264-360-64300.000 620.63 CITY OF GREENFIELD 318846 07/14/2023 300 LAS MANZANITAS DRIVE 264-360-64300.000 155.38 CITY OF GREENFIELD 318846 07/14/2023 246 BORZINI CIRCLE 264-360-64300.000 724.12 CITY OF GREENFIELD 318846 07/14/2023 317 MORENO STREET 264-360-64300.000 110.08 CITY OF GREENFIELD 318846 07/14/2023 THORP/WALNUT TREE LINE 264-360-64300.000 39.71 CITY OF GREENFIELD 318846 07/14/2023 632 VAZQUEZ AVENUE 264-360-64300.000 128.71 CITY OF GREENFIELD 318846 07/14/2023 355 THORP AVENUE - TREE LI… 264-360-64300.000 93.35 CITY OF GREENFIELD 318846 07/14/2023 349 LAS MANZANITAS DRIVE … 264-360-64300.000 44.37 CITY OF GREENFIELD 318846 07/14/2023 411-A CARDONA CIRCLE 264-360-64300.000 58.24 CITY OF GREENFIELD 318846 07/14/2023 207 TUSCANY AVENUE PARK 264-360-64300.000 1,082.56 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 264-360-63700.000 1,200.00 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 264-22225 8.96 Internal Revenue Service DFT0005545 07/07/2023 Medicare 264-22215 28.86 Internal Revenue Service DFT0005546 07/07/2023 Social Security 264-22215 123.34 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 264-22220 18.10 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 264-22210 62.56 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 6,221.10
Fund: 265 - SMD #1
STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 265-22225 7.38 Internal Revenue Service DFT0005545 07/07/2023 Medicare 265-22215 23.86 Internal Revenue Service DFT0005546 07/07/2023 Social Security 265-22215 101.76 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 265-22220 17.01 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 265-22210 56.41 Fund 265 - SMD #1 Total: 206.42
Fund: 266 - SMD #2
STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 266-22225 7.35 Internal Revenue Service DFT0005545 07/07/2023 Medicare 266-22215 23.64 Internal Revenue Service DFT0005546 07/07/2023 Social Security 266-22215 101.44 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 266-22220 16.95 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 266-22210 56.33 Fund 266 - SMD #2 Total: 205.71
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 297-597-64100.000 742.35 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 297-597-64200.000 43.86 O'REILLY AUTO PARTS 318792 07/07/2023 7203 - CERAMIC PAD 297-597-66300.000 53.97 PREMIUM ALIGNMENT & BRA… 318794 07/07/2023 7203 - TWO ROTORS 297-597-66300.000 50.00 CITY OF GREENFIELD 318846 07/14/2023 920 WALNUT AVENUE - SCIEN… 297-597-64300.000 39.81 CITY OF GREENFIELD 318846 07/14/2023 45 EL CAMINO REAL 297-597-64300.000 31.94 CITY OF GREENFIELD 318846 07/14/2023 45 EL CAMINO REAL 297-597-64400.000 104.59 EAST BAY TIRE CO. 318779 07/07/2023 7203 - GEN GRABBER HTS 297-597-66300.000 806.24 STATE STREET BANK & TRUST … DFT0005537 07/07/2023 Defer Comp-Management 297-22430 843.94 9 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 6 of 12
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 297-22225 160.08 Internal Revenue Service DFT0005545 07/07/2023 Medicare 297-22215 515.82 Internal Revenue Service DFT0005546 07/07/2023 Social Security 297-22215 2,205.56 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 297-22220 502.06 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 297-22210 1,523.30 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 7,623.52
Fund: 375 - RISK MANAGEMENT
ALLSTATE NORTHBROOK IND… 318841 07/14/2023 EQUIPMENT DAMAGE/LOSS - … 375-115-62110.000 774.72 Fund 375 - RISK MANAGEMENT Total: 774.72
Fund: 380 - VEHICLE AND EQUIPMENT REPLACEMENT
DEPARTMENT OF MOTOR VEH…318849 07/14/2023 PD NEW UNITS 50, 51, 52 CA … 380-390-81530.000 16,378.00 Fund 380 - VEHICLE AND EQUIPMENT REPLACEMENT Total: 16,378.00 Fund: 385 - INTERNAL SERVICE
R G FABRICATION 318867 07/14/2023 WELDER GAS 385-311-65700.000 147.10 SAFETY-KLEEN SYSTEMS, INC. 318869 07/14/2023 HAZ MATERIAL DISPOSAL 385-311-65600.000 330.00 AT&T 318842 07/14/2023 INTERNET SERVICE - CSW 385-125-61700.000 95.59 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 385-311-64200.000 17.28 T-MOBILE 318797 07/07/2023 INTERNET BACKUP SERVICE - C…385-125-61700.000 63.12 NAPA AUTO PARTS 318790 07/07/2023 MASTER KIT 385-311-66300.000 370.95 AT&T 318842 07/14/2023 INTERNET SERVICE - COMMUN…385-125-61700.000 53.50 AT&T 318842 07/14/2023 INTERNET SERVICE - COMMUN…385-125-61700.000 85.60 O'REILLY AUTO PARTS 318863 07/14/2023 DETAILER 385-311-66300.000 10.94 NAPA AUTO PARTS 318790 07/07/2023 BATTERY CHARGER 385-311-66300.000 444.79 NAPA AUTO PARTS 318790 07/07/2023 8DR HXBT SET-M 385-311-66300.000 158.54 VALENTIN VELASQUEZ 318876 07/14/2023 REIMBURSEMENT - DMV MED…385-311-67400.000 150.00 CINTAS CORPORATION #630 318776 07/07/2023 UNIFORMS 385-311-65200.000 26.30 CINTAS CORPORATION #630 318776 07/07/2023 JANITORIAL SUPPLIES 385-311-65600.000 29.60 O'REILLY AUTO PARTS 318863 07/14/2023 HOLDER/CAR WASH SOAP 385-311-65600.000 21.32 MONTEREY COUNTY HEALTH 318861 07/14/2023 920 WALNUT AVE - HEALTH D… 385-311-65800.000 802.00 NAPA AUTO PARTS 318790 07/07/2023 22 TON ENGINE JACK 385-311-65700.000 1,150.54 NAPA AUTO PARTS 318790 07/07/2023 TPMS TABLE FOR SHOP 385-311-65700.000 596.70 NAPA AUTO PARTS 318790 07/07/2023 SMALL TOOLS FOR SHOP 385-311-65700.000 706.86 LEXIS NEXIS 318857 07/14/2023 TRAX SOFTWARE MAINTENA… 385-125-61700.000 165.38 VERIZON WIRELESS 318878 07/14/2023 INTERNET SERVICE - FIRE TAB… 385-125-61700.000 200.05 GREENFIELD 101, INC. 318853 07/14/2023 JUNE CAR WASHES - PUBLIC … 385-311-63900.000 24.00 GREENFIELD TRUE VALUE 318854 07/14/2023 LITH GREASE 385-311-66100.000 9.84 COMCATE SOFTWARE, INC. 318884 07/14/2023 PD ANIMAL CONTROL SOFTW… 385-125-61700.000 4,580.11 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 385-311-65200.000 26.30 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 385-311-65600.000 29.60 COUNTY OF SANTA CLARA 318885 07/14/2023 PD COPLINK SOFTWARE FY23-… 385-125-61700.000 548.24 STATE STREET BANK & TRUST … DFT0005537 07/07/2023 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0005538 07/07/2023 Defer Comp-Mid Management 385-22430 99.98 STATE STREET BANK & TRUST … DFT0005539 07/07/2023 Defer Comp-Misc Employees 385-22430 110.00 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 385-22225 101.47 Internal Revenue Service DFT0005545 07/07/2023 Medicare 385-22215 326.96 Internal Revenue Service DFT0005546 07/07/2023 Social Security 385-22215 1,398.08 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 385-22220 503.25 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 385-22210 1,281.68 U.S. Bank Equipment Finance 318903 07/14/2023 BUSINESS SCANNING EQUIPM…385-125-61700.000 4,739.29 Fund 385 - INTERNAL SERVICE Total: 19,554.96
Fund: 390 - CAPITAL PROJECTS FUND
MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 390-390-89300.000 300.00 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 390-390-83145.000 360.00 SCHEID VINEYARDS CALIFORN… 318796 07/07/2023 SOCCER FIELD MAINTENANCE 390-390-89710.000 25,997.50 Fund 390 - CAPITAL PROJECTS FUND Total: 26,657.50
Fund: 503 - SEWER FUND
R G FABRICATION 318867 07/14/2023 7522 - FLAT BAR 503-333-66300.000 23.22 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 503-333-64100.000 960.50 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 503-335-64100.000 3,718.59 10 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 7 of 12
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount R G FABRICATION 318867 07/14/2023 7522 - FB 503-333-66300.000 14.80 O'REILLY AUTO PARTS 318863 07/14/2023 7522 - TRAILER LT 503-333-66300.000 25.39 VALLEY SAW & GARDEN EQUI… 318877 07/14/2023 3711 - L-STEM TUBE/7530 - … 503-335-66300.000 32.57 VALLEY SAW & GARDEN EQUI… 318877 07/14/2023 3711 - 2 PLY STUD TIRE 503-335-66300.000 53.53 CINTAS CORPORATION #630 318776 07/07/2023 UNIFORMS 503-333-65200.000 50.80 TYLER TECHNOLOGIES 318874 07/14/2023 INSITE TRANSACTION FEES - U…503-191-63300.000 3,768.75 CITY OF GREENFIELD 318846 07/14/2023 520 TENTH STREET 503-330-64300.000 74.84 CITY OF GREENFIELD 318846 07/14/2023 520 TENTH STREET 503-330-64400.000 125.68 CITY OF GREENFIELD 318846 07/14/2023 520 TENTH STREET 503-330-64400.000 34.15 MONTEREY COUNTY HEALTH 318861 07/14/2023 TYLER LIFTSTATION HEALTH D… 503-333-65800.000 858.00 MONTEREY COUNTY HEALTH 318861 07/14/2023 NINO LIFTSTATION HEALTH D… 503-333-65800.000 858.00 MONTEREY COUNTY HEALTH 318861 07/14/2023 WWTP - HEALTH DEPARTMEN…503-335-65800.000 902.00 O'REILLY AUTO PARTS 318863 07/14/2023 7522 - SPRAY PAINT 503-333-66300.000 10.94 WALLACE GROUP 318879 07/14/2023 WWTP-COMPLIANCE AND PR… 503-335-63800.000 1,771.25 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 503-330-63700.000 400.00 GONZALES IRRIGATION SYST… 318852 07/14/2023 WWTP SPRAY PIPE INSTALLAT… 503-335-65900.000 895.40 TYLER TECHNOLOGIES 318802 07/07/2023 UTILITY BILLING ONLINE COM… 503-191-63300.000 37.50 VALLEY SAW & GARDEN EQUI… 318904 07/14/2023 AUTOCUT HEAD 503-335-66300.000 174.53 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 503-333-65200.000 50.80 STATE STREET BANK & TRUST … DFT0005532 07/07/2023 Defer Comp-Misc Employees 503-22430 136.53 STATE STREET BANK & TRUST … DFT0005537 07/07/2023 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST … DFT0005539 07/07/2023 Defer Comp-Misc Employees 503-22430 62.52 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 503-22225 127.85 Internal Revenue Service DFT0005545 07/07/2023 Medicare 503-22215 411.72 Internal Revenue Service DFT0005546 07/07/2023 Social Security 503-22215 1,760.44 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 503-22220 341.40 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 503-22210 1,023.17 CALIFORNIA INFRASTRUCTURE…318882 07/14/2023 WASTE WATER EXPANSION P… 503-330-63300.000 4,203.86 CALIFORNIA INFRASTRUCTURE…318882 07/14/2023 WASTE WATER EXPANSION P… 503-900-91210.000 81,182.03 CALIFORNIA INFRASTRUCTURE…318882 07/14/2023 WASTE WATER EXPANSION P… 503-900-91310.000 22,070.24 Fund 503 - SEWER FUND Total: 126,283.50
Fund: 504 - WATER FUND
Regional Government Services 318868 07/14/2023 REIMBURSABLE EXPENSE 504-340-63700.000 30.00 FLUID RESOURCE MANAGEM… 318851 07/14/2023 WATER SYSTEM MANAGEME… 504-345-63900.000 7,311.39 PACIFIC GAS & ELECTRIC 318864 07/14/2023 MONTHLY UTILITES 504-345-64100.000 17,546.00 CINTAS CORPORATION #630 318776 07/07/2023 UNIFORMS 504-345-65200.000 53.89 CITY OF GREENFIELD 318846 07/14/2023 CITY WIDE FIRE HYDRANT FLU… 504-340-64300.000 162.69 CITY OF GREENFIELD 318846 07/14/2023 520 TENTH STREET 504-340-64400.000 125.68 MONTEREY COUNTY HEALTH 318861 07/14/2023 WELL 1 & 6 AND MGT HEALTH…504-345-65800.000 858.00 UNIVAR SOLUTIONS USA, INC. 318875 07/14/2023 SODIO HYPOCHLORITE FY/22-… 504-345-65700.000 6,374.74 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 504-345-63700.000 100.00 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 504-390-86201.000 714.28 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 504-390-86801.000 976.25 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 504-345-63700.000 125.00 MNS ENGINEERS, INC. 318787 07/07/2023 CITY ENGINEERING SERVICES 504-390-86201.000 275.00 TYLER TECHNOLOGIES 318802 07/07/2023 UTILITY BILLING ONLINE COM… 504-191-63300.000 37.50 CINTAS CORPORATION #630 318883 07/14/2023 JANITORIAL SUPPLIES 504-345-65200.000 33.87 STATE STREET BANK & TRUST … DFT0005532 07/07/2023 Defer Comp-Misc Employees 504-22430 136.53 STATE STREET BANK & TRUST … DFT0005537 07/07/2023 Defer Comp-Management 504-22430 122.50 STATE STREET BANK & TRUST … DFT0005539 07/07/2023 Defer Comp-Misc Employees 504-22430 62.48 STATE OF CALIFORNIA EDD DFT0005544 07/07/2023 SDI 504-22225 110.92 Internal Revenue Service DFT0005545 07/07/2023 Medicare 504-22215 357.58 Internal Revenue Service DFT0005546 07/07/2023 Social Security 504-22215 1,529.24 STATE OF CALIFORNIA EDD DFT0005547 07/07/2023 State Withholding 504-22220 312.08 Internal Revenue Service DFT0005548 07/07/2023 Federal Tax Withholding 504-22210 964.65 CALIFORNIA INFRASTRUCTURE…318882 07/14/2023 WATER EXPANSION PROJECT … 504-340-63300.000 6,082.13 CALIFORNIA INFRASTRUCTURE…318882 07/14/2023 WATER EXPANSION PROJECT … 504-900-91210.000 117,453.99 CALIFORNIA INFRASTRUCTURE…318882 07/14/2023 WATER EXPANSION PROJECT … 504-900-91310.000 31,931.18 Fund 504 - WATER FUND Total: 193,787.57
11 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 8 of 12
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 756 - Successor Agency 2016 Bond Debt Service Fund U.S. BANK 318803 07/07/2023 TAX ALLOCATION SA RDA 2016 756-820-91310.000 236,515.63 Fund 756 - Successor Agency 2016 Bond Debt Service Fund Total: 236,515.63 Grand Total: 1,127,717.99
12 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 9 of 12
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 413,161.47
102 - Fire General 31,279.11
105 - Community Outreach 6,039.95
200 - SUPPLEMENTAL LAW ENFORCEMENT 90.00
220 - Supplemental Transactions & Use Tax Fund (V & W) 35,708.88 230 - GAS TAX FUND 6,523.76
263 - LLM #1 - LEXINGTON 706.19
264 - LLM #2 - TERRA VERDE, ETC 6,221.10
265 - SMD #1 206.42
266 - SMD #2 205.71
297 - GREENFIELD SCIENCE WORKSHOP 7,623.52
375 - RISK MANAGEMENT 774.72
380 - VEHICLE AND EQUIPMENT REPLACEMENT 16,378.00
385 - INTERNAL SERVICE 19,554.96
390 - CAPITAL PROJECTS FUND 26,657.50
503 - SEWER FUND 126,283.50
504 - WATER FUND 193,787.57
756 - Successor Agency 2016 Bond Debt Service Fund 236,515.63 Grand Total: 1,127,717.99
Account Summary
Account Number Account Name Payment Amount
100-101-68300.000 Memberships 13,336.45
100-105-68200.000 Community Outreach 475.75
100-110-68300.000 Memberships 3,164.77
100-111-63700.000 Public Works Services 487.50
100-111-64300.000 Water Utility 473.06
100-111-64400.000 Waste Disposal 37.16
100-111-65200.000 Uniforms / Personnel Eq… 25.58
100-111-65600.000 Janitorial Supplies 181.14
100-111-65800.000 Permits & Inspections 858.00
100-111-65900.000 Building Maintenance S… 4,663.25
100-12351 Accounts Receivable - C… 91.98
100-14100 Prepaid Expenses 11,875.00
100-150-63100.000 Administration Services 1,635.50
100-170-67600.000 Publications 531.20
100-190-63300.000 Financial Services 1,448.16
100-191-64400.000 Waste Disposal 188,836.21
100-201-61200.000 Printing and Copying 783.04
100-201-63400.000 Police Services 125.79
100-201-65100.000 General Operating Suppl… 512.55
100-201-68300.000 Memberships 462.00
100-215-61200.000 Printing and Copying 235.53
100-215-63400.000 Police Services 156.80
100-215-64500.000 Phone Charges 7,437.66
100-215-66200.000 Vehicle and Equipment … 110.00
100-215-67200.000 Other Training 2,303.00
100-22210 Federal Withholding Tax… 13,120.08
100-22215 FICA Payable 22,990.62
100-22220 State Withholding Tax P… 5,033.68
100-22225 S.D.I. Payable 1,344.42
100-22430 Deferred Comp Payable 4,903.49
100-22431 Roth 847.50
100-22435 PERS Loan Payable 223.60
100-22495 Planning Deposit- 4th St… 456.00
100-22496 Planning Deposit- EAH D… 608.00
100-22508 Planning Deposits- Waln… 697.08
13 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 10 of 12
Account Summary
Account Number Account Name Payment Amount
100-22512 Planning Deposits -296 … 2,204.00
100-22524 Planning Deposits – Mag… 152.00
100-22533 Planning Deposits - Tow… 152.00
100-22544 Planning Deposits - 401 … 849.08
100-22545 Planning Deposits - Oak … 228.00
100-22548 Planning Deposits - 218 … 456.00
100-22549 Planning Deposits - 186 … 304.00
100-25105 Building Deposits – Cons… 59,474.31
100-26171 Cannabis Compliance De… 773.08
100-26172 Cannabis Compliance De… 456.00
100-26173 Cannabis Compliance De… 380.00
100-26174 Cannabis Compliance De… 532.00
100-26175 Cannabis Compliance De… 532.00
100-310-63900.000 General Services 500.00
100-320-63700.000 Public Works Services 4,704.09
100-320-64300.000 Water Utility 393.08
100-320-64400.000 Waste Disposal 1,477.32
100-320-65000.000 Vehicle & Equip. Parts & … 109.22
100-320-65200.000 Uniforms / Personnel Eq… 169.59
100-320-65700.000 Public Works Supplies 301.74
100-320-66300.000 General Operations Equi… 1,083.24
100-550-64100.000 Electricity 223.88
100-550-64300.000 Water Utility 8,486.67
100-550-64400.000 Waste Disposal 193.99
100-550-65000.000 Vehicle & Equip. Parts & … 354.08
100-550-65200.000 Uniforms/Personnel Equ… 169.59
100-550-65700.000 Public Works Supplies 399.01
100-550-66200.000 Vehicle and Equipment … 218.67
100-550-66300.000 General Operations Equi… 627.77
100-551-63500.000 Recreation Services 900.00
100-551-64100.000 Electricity 206.41
100-551-64200.000 Gas Utility 23.48
100-551-64300.000 Water Utility 126.27
100-551-64400.000 Waste Disposal 270.36
100-590-64100.000 Electricity 267.18
100-590-64200.000 Gas Utility 20.55
100-590-64300.000 Water Utility 52.04
100-601-63600.000 Community Developmen… 14,068.00
100-601-65200.000 Uniforms / Personnel Eq… 626.22
100-601-67200.000 Other Training 725.00
100-601-73721.000 REAP Grant Expenditure 19,500.00
102-22210 Federal Withholding Tax… 6,681.53
102-22215 FICA Payable 9,464.02
102-22220 State Withholding Tax P… 2,446.15
102-22225 S,D.I Payable 556.71
102-22430 Deferred Comp Payable 895.64
102-22450 Wage Garnishments Pay… 471.68
102-250-63200.000 Technology Services 10,101.04
102-250-63900.000 General Services 11.00
102-250-64300.000 Water Utility 88.10
102-250-64400.000 Waste Disposal 268.40
102-250-65000.000 Vehicle & Equip. Parts & … 4.93
102-250-65200.000 Uniforms/Personnel Equ… 220.00
102-250-65600.000 Jantorial Supplies 47.91
102-250-67400.000 Certifications 22.00
105-105-68201.000 Rent Assistance 2,000.00
105-105-68204.000 Deposit Assistance 3,200.00
105-105-78140.000 Homeless Assistance Pro… 839.95
14 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 11 of 12
Account Summary
Account Number Account Name Payment Amount
200-205-67200.000 Other Training 90.00
220-215-65000.000 Vehicle & Equip. Parts & … 8.79
220-215-66200.000 Vehicle and Equipment … 110.00
220-215-71400.000 Police Equipment 2,528.44
220-22210 Federal Withholding Tax… 10,217.64
220-22215 FICA Payable 14,804.72
220-22220 State Withholding Tax P… 4,189.89
220-22225 S.D.I. Payable 870.85
220-22430 Deferred Comp Payable 2,978.55
230-320-63700.000 Public Works Services 1,140.00
230-320-64100.000 Electricity 5,197.80
230-320-64300.000 Water Utility 152.18
230-320-65700.000 Public Works Supplies 33.78
263-22210 Federal Withholding Tax… 56.41
263-22215 FICA Payable 125.62
263-22220 State Withholding Tax P… 17.01
263-22225 S.D.I. Payable 7.38
263-360-64300.000 Water Utility 499.77
264-22210 Federal Withholding Tax… 62.56
264-22215 FICA Payable 152.20
264-22220 State Withholding Tax P… 18.10
264-22225 S.D.I. Payable 8.96
264-360-63700.000 Public Works Services 1,200.00
264-360-64100.000 Electricity 763.89
264-360-64300.000 Water Utility 4,015.39
265-22210 Federal Withholding Tax… 56.41
265-22215 FICA Payable 125.62
265-22220 State Withholding Tax P… 17.01
265-22225 S.D.I. Payable 7.38
266-22210 Federal Withholding Tax… 56.33
266-22215 FICA Payable 125.08
266-22220 State Withholding Tax P… 16.95
266-22225 S.D.I. Payable 7.35
297-22210 Federal Withholding Tax… 1,523.30
297-22215 FICA Payable 2,721.38
297-22220 State Withholding Tax P… 502.06
297-22225 S.D.I. Payable 160.08
297-22430 Deferred Comp Payable 843.94
297-597-64100.000 Electricity 742.35
297-597-64200.000 Gas Utility 43.86
297-597-64300.000 Water Utility 71.75
297-597-64400.000 Waste Disposal 104.59
297-597-66300.000 General Operations Equi… 910.21
375-115-62110.000 Claims 774.72
380-390-81530.000 Police Vehicles 16,378.00
385-125-61700.000 Software Maintenance C… 10,530.88
385-22210 Federal Withholding Tax… 1,281.68
385-22215 FICA Payable 1,725.04
385-22220 State Withholding Tax P… 503.25
385-22225 S.D.I. Payable 101.47
385-22430 Deferred Comp Payable 359.98
385-311-63900.000 General Services 24.00
385-311-64200.000 Gas Utility 17.28
385-311-65200.000 Uniforms / Personnel Eq… 52.60
385-311-65600.000 Janitorial Supplies 410.52
385-311-65700.000 Public Works Supplies 2,601.20
385-311-65800.000 Permits & Inspections 802.00
385-311-66100.000 Gasoline & Oil 9.84
15 Expense Approval Report Payment Dates: 7/7/2023 - 7/20/2023 7/21/2023 11:25:58 AM Page 12 of 12
Account Summary
Account Number Account Name Payment Amount
385-311-66300.000 General Operations Equi… 985.22
385-311-67400.000 Certifications 150.00
390-390-83145.000 Traffic Master Plan 360.00
390-390-89300.000 Firehouse Modification 300.00
390-390-89710.000 Soccer Field Mitigation 25,997.50
503-191-63300.000 Financial Services 3,806.25
503-22210 Federal Withholding Tax… 1,023.17
503-22215 FICA Payable 2,172.16
503-22220 State Withholding Tax P… 341.40
503-22225 S.D.I. Payable 127.85
503-22430 Deferred Comp Payable 321.55
503-330-63300.000 Financial Services 4,203.86
503-330-63700.000 Public Works Services 400.00
503-330-64300.000 Water Utility 74.84
503-330-64400.000 Waste Disposal 159.83
503-333-64100.000 Electricity 960.50
503-333-65200.000 Uniforms/Personnel Equ… 101.60
503-333-65800.000 Permits & Inspections 1,716.00
503-333-66300.000 General Equipment Ope… 74.35
503-335-63800.000 Sewer & Water Services 1,771.25
503-335-64100.000 Electricity 3,718.59
503-335-65800.000 Permits & Inspections 902.00
503-335-65900.000 Building Maintenance S… 895.40
503-335-66300.000 General Equipment Ope… 260.63
503-900-91210.000 Principal 81,182.03
503-900-91310.000 Interest Expense 22,070.24
504-191-63300.000 Financial Services 37.50
504-22210 Federal Withholding Tax… 964.65
504-22215 FICA Payable 1,886.82
504-22220 State Withholding Tax P… 312.08
504-22225 S.D.I. Payable 110.92
504-22430 Deferred Comp Payable 321.51
504-340-63300.000 Financial Services 6,082.13
504-340-63700.000 Public Works Services 30.00
504-340-64300.000 Water Utility 162.69
504-340-64400.000 Waste Disposal 125.68
504-345-63700.000 Public Works Services 225.00
504-345-63900.000 General Services 7,311.39
504-345-64100.000 Electricity 17,546.00
504-345-65200.000 Uniforms / Personnel Eq… 87.76
504-345-65700.000 Public Works Supplies 6,374.74
504-345-65800.000 Permits & Inspections 858.00
504-390-86201.000 Well #7 (2023) 989.28
504-390-86801.000 Well Projects 976.25
504-900-91210.000 Principal 117,453.99
504-900-91310.000 Interest Expense 31,931.18
756-820-91310.000 Interest 236,515.63
Grand Total: 1,127,717.99
Project Account Summary
Project Account Key Payment Amount
**None** 1,127,717.99
Grand Total: 1,127,717.99
16 City Council Minutes
July 11, 2023
Page | 1
CITY COUNCIL MINUTES
REGULAR MEETING OF JULY 11, 2023
CALL TO ORDER
Mayor White called the meeting to order at 6:01 p.m.
ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Untalon, Councilmember Martinez, Ortiz and Rodriguez
ABSENT: None
STAFF: City Manager Wood, Chief Langborg, Public Works Director Tugel, Community Development Director Mugan, Chief Mixer, Community Engagement Coordinator Lopez, Tony Nisich, IT Director Espinosa, City Attorney Thompson, Management Analyst de la Torre, City Clerk Rathbun
GUESTS: Gail Stewart White, Pastor Robert Mullen, John Huerta, Jr., Juergen Smith, Kuei Villa, Avelina Torres, Stephanie Garcia, Beatriz Diaz, Laura Mireles
INVOCATION BY PASTOR ROBERT MULLEN
Invocation was given by Pastor Mullen.
.
PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.
AGENDA REVIEW
Councilmember Rodriguez stated that she would like to pull K-2, because there was no hard deadline.
Mayor Pro-tem Untalon agreed and stated that everyone should be given the opportunity to apply.
Councilmember Ortiz stated that she didn’t agree until a hard deadline was set. Mayor White suggested that the deadline be this Friday, July 14th at 5 p.m. Council concurred.
PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA John Huerta, Jr. stated that there was a community advocacy group in Greenfield and they have submitted public requests from the City and were analyzing them and would be submitting a couple more. He also stated that their group also met with the new Congresswoman Lofgren in Salinas. He stated that their Advocacy Committee wanted to shine a light on the VW Oversight Committee. He stated that he had been hearing people asking where the money was going and what was it being spent on. He stated that he learned that it was not just the distribution of the information but engaging the public and getting the public involved. He stated that the City Council passed a resolution appointing the community members to the VW Committee, each member of the Council was able to appoint a member. He stated that it was critical that the public get engaged with the VW Committee and that five new fresh members would be helpful.
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July 11, 2023
Page | 2
Juergen Smith stated that on Saturday he went to Patriot Park and was watching the soccer games. He stated that there were a lot of people in attendance and that he witnessed people urinating along the trees. He stated that the City should get restrooms on that side of the park or at least have a door in the fence between the park or portable toilets available to the public.
Kuei Villa stated that her husband uses a wheelchair and there were many sidewalks that were raised and the City should work on fixing the sidewalks and making the entire city was handicapped accessible.
She
stated that cars park on sidewalks and people go onto the streets because the sidewalks were blocked.
Jose Vazquez stated that it was very important to put restrooms at the parks.
Stephanie Garcia stated that she was glad that the extension to fill the Council seat was only a few days because it was announced in May and was on social media last week. She stated that the two applicants were present and it seemed like the Council didn’t think they were good enough to be appointed. She thanked the Council for approving the Hartnell Salinas Valley Promise and stated that her daughter benefitted from that program and graduated from Hartnell this past May. She addressed the VW Committee and stated that she agreed that the Committee should start again and that each Council should appoint someone because fresh input would be great.
Public Works Director Tugel stated that the City was accepting applications for the Traffic Safety Committee and the deadline was July 28th at 4 p.m.
Beatriz Diaz stated that she disagreed with Ms. Garcia’s comment stating that it seemed like the Council didn’t think the applicants were not good enough and believed the Council was giving people the opportunity to apply. She stated that she noticed that they were painting the streets and noticed that near Burger King you can’t see the lines on Walnut Avenue and was hoping the City could work on those as well.
Laura Mireles asked if there was an update on any construction for the street and sidewalk on 12th Street. She stated that school was about to start and this was a big concern because there was no sidewalk.
COMMENTS FROM CITY COUNCIL
Councilmember Rodriguez stated that she wanted to address Ms. Garcia’s comment about appointing a Councilmember. She stated that she personally was not here to be nice but to be ethical and respectful to all the citizens of Greenfield. She stated that this was not personal and stated that she appreciated anyone that willing to come here and serve. She stated that the decision had nothing to do with the applications received but hearing concerns from residents that they did not know about the deadline and that was why she responded the way she did.
Councilmember Martinez stated that she was glad to be back because she couldn’t be here last time due to her work schedule. She stated that there was a bug going around and asked that everyone stay safe.
She announced the National Event at the Monterey Bay Aquarium for Latino Conservation Week and stated that it was this Saturday at 11:00 a.m. She stated that Center for Community Action would be having a training this Saturday. She stated that the Council constantly get emails and request for letters of support and stated that she was willing to write those letters for the residents; however, was asking the residents to please allow some time in requesting the letters. She also thanked the resident that mailed a letter to each Council about serious concerns that needed to be addressed and stated that the concerns would be looked at.
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July 11, 2023
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Councilmember Ortiz thanked the Council for excusing her the last meeting. She also thanked the City Manager and staff for getting the budget done and thanked staff for the 4th of July event. She requested that a code enforcement report be placed on the agenda. She stated that she did look at things in her district as well as the City as a whole. She stated that she was constantly emailing residents as well as meeting them face to face.
Mayor Pro-tem Untalon stated that she wanted to address the email that she had sent to City Manager Wood regarding the streets that have been paved and stated that she was concerned about them because there was foam coming from the streets. She stated that she didn’t know if it was normal, but she would like staff to address it now. She also stated that residents should submit pictures of streets if they had any concerns.
Mayor White thanked City staff for the 4th of July event. He requested a list of the all the events that were going on for seniors. He also announced that there would be a cooling station at the Science Workshop, 45 El Camino Real and National Night Out was August 1st at the Gazebo.
CONSENT ITEMS
A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to approve Warrants #318664 through #318809 and Bank Drafts #5508 through #5531 in the amount of $941,839.19 and Minutes of the June 27, 2023 City Council Meeting. All in favor. Motion carried.
MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS PRESENTATION – CITY COUNCIL HOUSING ELEMENT UPDATE
Brent Slama, Planning Consultant, gave a power point presentation regarding the Housing Element Update.
PUBLIC HEARINGS
ADOPT A RESOLUTION OF THE CITY COUNCIL THE CITY OF GREENFIELD APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501)C)(3) BONDS
FOR A QUALIFIED RESIDENTIAL RENTAL PROJECT IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $80,000,000 FOR THE PURPOSE OF FINANCING OR REFINANCING THE
ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPPING OF GREENFIELD COMMONS I AT 41206 WALNUT AVENUE
RESOLUTION #2023-98
Mayor Pro-tem Untalon stepped down due to a conflict of interest.
Staff report was given by Planning Consultant Mullane.
Mayor White opened the public hearing at 7:31 p.m.
John Huerta, Jr. stated that he was in full support of the project.
Kuei Villa asked who these apartments were for. Planning Consultant Mullane stated that they were for low income families.
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July 11, 2023
Page | 4
Dave Egan, applicant, stated that these apartments were deed restricted and were affordable apartments for lower income families and ag workers.
Andrew Tipton stated that $80,000,000 was a lot of money and that would be about $750,000 per unit.
Mr. Egan stated that the bonds were for up to $80,000,000 for phase #1 and that they didn’t have to get all the money.
Beatriz Diaz asked what the payments for each unit would be.
Mayor White closed the public hearing at 7:39 p.m.
Councilmember Martinez asked why so much money. Mr. Egan explained the project and stated that it was not obligating the City at all. He stated that repayment would be only for the company and the State of California.
A MOTION by Councilmember Rodriguez, seconded by Councilmember Martinez to adopt Resolution #2023-98, “A Resolution of the City Council the City of Greenfield Approving the Issuance of the California Municipal Finance Authority Qualified 501)c)(3) Bonds for a Qualified Residential Rental Project in an Aggregate Principal Amount Not to Exceed $80,000,000 for the Purpose of Financing or Refinancing the Acquisition, Construction, Improvement and Equipping of Greenfield Commons I at 41206 Walnut Avenue”. AYES: Councilmember Rodriguez, Councilmember Ortiz, Councilmember Martinez and Mayor White. NOES: None. ABSTAIN: Mayor Pro-tem Untalon.
Motion carried.
INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GREENFIELD ADOPTING A COST RECOVERY POLICY
Staff report was given by City Attorney Thompson.
Mayor White opened the public hearing at 7:54 p.m.
Mayor Pro-tem Untalon asked what would happen if the owner of the property paid the fee that was imposed. City Attorney Thompson stated that if the owner paid prior to placing the lien on the property the City would remove the lien. Chief Langborg stated that this was a long process and they do work with the property owners. He stated that by the time it got to this point, staff had already tried to contact the owner at least five times.
Beatriz Diaz stated that there were car motors, junk cars and junk in several properties around town.
Kuei Villa asked that there be a list of public nuisances provided to the residents of Greenfield. She suggested a letter go out to all residents.
Mayor While closed the public hearing at 7:59 p.m.
A MOTION by Mayor Pro-tem Untalon, seconded by Councilmember Rodriguez to read by title only, first reading, An Ordinance of the City Council of the City of Greenfield Adopting a Cost Recovery Policy. All in favor. Motion carried.
CITY COUNCIL BUSINESS
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
APPOINTING A GREENFIELD PLANNING COMMISSION MEMBER
RESOLUTION #2023-99
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July 11, 2023
Page | 5
Staff report was given by Management Analyst de la Torre.
Marcy Jones introduced herself and stated that she would like to be a Planning Commissioner to be part of her community and help it grow.
Jose Vazquez introduced himself and stated that he would like to be part of the Planning Commission.
Mayor Pro-tem Untalon asked why the applicants wanted to be on the Planning Commission? Ms. Jones stated that she wanted to give back and get involved in her community. Mr. Vazquez stated that he wanted to approve more housing.
Councilmember Martinez stated that both candidates were good and either one would be good Planning Commissioners.
Mayor White thanked both candidates for willing to serve.
A MOTION by Councilmember Ortiz, seconded by Councilmember to adopt Resolution #2023- 99, “A Resolution of the City Council of the City of Greenfield Appointing a Greenfield Planning Commission Member”. All in favor. Motion carried.
ADJOURN TO CLOSED SESSION
CLOSED SESSION - Government Code Section 54957.6
Conference with Labor Negotiators
Agency designated representatives: City Manager
Employee Organization: Greenfield Police Officers Association Meeting adjourned at 8:13 p.m.
RECONVENE TO OPEN SESSION
Meeting reconvened at 8:46 p.m.
CITY ATTORNEY REPORT
No report.
CITY MANAGER REPORT
No report.
ADJOURNMENT
Meeting adjourned at 8:47 p.m.
_________________________
Mayor of the City of Greenfield
City Council Minutes
July 11, 2023
Page | 6
____________________________
City Clerk of the City of Greenfield
City of Greenfield Memorandum
Heart of the Valley
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
Memorandum: July 20, 2023
Agenda Date: July 25, 2023
From: Paul Wood, City Manager
Title: A RESOLUTION OF CITY COUNCIL OF THE CITY OF
GREENFIELD DECLARING A ONE MONTH RECESS
COMMENCING AUGUST 1, 2023 THROUGH AUGUST 31, 2023
BACKGROUND:
It has been the previous practice of the City Council to declare a one-month recess during the month of August. Attached is the resolution declaring that recess.
POTENTIAL MOTION:
I MOVE TO APPROVE/DISAPPROVE RESOLUTION #2023-100, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING A ONE MONTH RECESS COMMENCING AUGUST 1, 2023 THROUGH AUGUST 31, 2023 18 RESOLUTION #2023-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
DECLARING A ONE MONTH RECESS COMMENCING
AUGUST 1, 2023 THROUGH AUGUST 31, 2023
WHEREAS, the City Council of the City of Greenfield meets the Second and Fourth Tuesday of every month;
WHEREAS, it is necessary to have at least three Councilmembers present at each meeting to have a quorum to conduct City business; and
WHEREAS, Councilmembers wish to take a recess during the period of August 1, 2023 through August 31, 2023;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Greenfield declares a recess during the period of August 1, 2023 through August 31, 2023.
PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting duly held on the 25th day of July 2023, by following vote:
AYES, and in favor thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
_____________________
Robert White, Mayor
Attest:
_____________________
Ann F. Rathbun, City Clerk
19 1
ORDINANCE NO. 566
AN ORDINANCE OF THE CITY OF GREENFIELD ADOPTING A COST RECOVERY POLICY
The City Council of the City of Greenfield, State of California, ordains as follows:
SECTION 1. Chapter 9.80 of the Greenfield Municipal Code, is hereby amended to read as follows:
Chapter 9.80
COST RECOVERY
Sections:
Article 1. Cost Recovery and Penalties
9.80.010 Findings and purpose.
9.80.020 Definitions.
9.80.030 Abatement and enforcement costs and penalties.
9.80.040 Invoice of costs.
9.80.050 Administrative review of costs.
9.80.060 Recovery of penalties.
9.80.070 Recovery of abatement and enforcement costs.
9.80.080 Personal obligation.
9.80.090 Special assessment and lien.
Article 2. Multiple Response Ordinance
9.80.210 Findings and purpose.
9.80.220 Definitions.
9.80.230 Multiple responses to nuisances.
Article 3. Other Cost Recovery Provisions
9.80.310 Multiple responses to animal control violations.
9.80.320 Alarms.
9.80.330 Graffiti.
9.80.340 Dangerous properties.
9.80.350 Damage to City property: Actions requiring remediation by City.
9.80.360 Fire, rescue, emergency operations, and Hazmat responses.
Article 4. Severability
9.80.410 Severability.
Article 1. Cost Recovery and Penalties
9.80.010 Findings and purpose.
The City Council finds that substantial public resources are spent each year to enforce the Municipal Code and State laws, as well as Federal and County laws that may fall within the jurisdiction of the City, which are enacted to protect the public health, safety and welfare. 20 2
The City Council finds that the responsibility of these costs should be properly placed on those persons responsible for violating the Municipal Code or federal, state and county laws and/or causing public nuisances. The City Council further finds that the recovery of costs incurred by the City to enforce these laws and to collect penalties issued to those persons causing public nuisances and/or violating these laws is important in deterring future violations and maintaining the integrity of the City’s code enforcement system. The purpose of this article is to provide a means for the City of Greenfield under its police power authority and other applicable law to recover these costs and penalties from those persons responsible for creating, causing, committing or maintaining a public nuisance or Municipal Code or other law violation.
9.80.020 Definitions.
Unless the particular provision or the context otherwise requires, the definitions and provisions contained in this section shall govern the construction, meaning, and application of words and phrases used in this article.
(a) “Abatement costs” are the actual and reasonable costs incurred by the City to abate a public nuisance. These costs include all direct and indirect costs to the City that result from the total abatement action, including, but not limited to, investigation costs, costs to enforce the Municipal Code and any applicable federal, state or county law, clerical and administrative costs, costs incurred to provide notices and prepare for and conduct administrative appeal hearings, and costs to conduct actual abatement of the nuisance. Costs include staff costs, administrative overhead, costs for equipment, such as cameras and vehicles, staff time to hire a contractor, and reasonable attorneys’ fees incurred by the City. Costs also include those incurred in seeking cost recovery. Abatement costs may be established in the Master Fee Schedule.
At any administrative hearing, judicial action or special proceeding where the City elects to recover attorneys’ fees in connection with an abatement action, the prevailing party shall be awarded attorneys’ fees not to exceed the amount of reasonable attorneys’ fees incurred in the action, hearing or proceeding.
(b) A “Bona fide encumbrancer” is a person who: (i) receives a lien or encumbrance on the subject property after the City incurs abatement costs or enforcement costs; and (ii) at the time he or she acquired the interest did not have actual or constructive knowledge of the City’s interest in the property.
(c) A “Bona fide purchaser” is a person who: (i) purchases any portion of the subject property after the City incurs abatement costs or enforcement costs; and (ii) at the time he or she acquired their portion of the subject property did not have actual or constructive knowledge of the City’s interest in the property.
(d) “Enforcement costs” are all actual and reasonable costs incurred by the City to enforce compliance with the Municipal Code and any applicable federal, state, county or city public health and safety laws that are not included within abatement costs. These costs include, but are not limited to, actual cost of the enforcing department services including, but not limited to, costs of personnel, including costs of worker’s compensation benefits, fringe benefits, administrative overhead, costs of equipment, costs of materials, costs related to investigations pursuant to the Municipal Code or federal, state or county law, costs related to issuing and defending administrative or court citations, costs incurred investigating and abating violations of the Municipal Code or federal, state or county law violations, and reasonable attorneys’ fees. 21 3
Enforcement costs include multiple response and similar costs as permitted by this chapter.
Costs also include those incurred in seeking cost recovery. (e) The “Enforcing department” is the departments or divisions of the City that directed and are responsible for the enforcement of the Municipal Code or applicable federal, state or county law or the abatement of a public nuisance.
(f) A “Housing Cooperative” is residential housing that is owned by an entity other than the residential housing occupants.
(g) The “Noticed party” is the person or entity that is required to be noticed in the underlying abatement or enforcement action in which costs were incurred, but in all cases must include the record owner(s) of the property for property related violations. A “noticed party” should be notified for purposes of cost or penalty recovery in the same manner as they were required to be noticed, either by the Municipal Code or applicable federal, state or county law, in the abatement or enforcement action which resulted in the incurring of costs or penalties sought to be recovered under this article.
(h) “Penalties” are fines imposed by administrative citations issued pursuant to the Municipal Code or other penalties specifically identified in the Municipal Code or permit relating to a specific use. Penalties for purposes of this article do not include criminal fines. (i) A “Public nuisance” is any violation of the provisions of the Greenfield Municipal Code. (j) The “Record owner” is the person to whom land is assessed as shown on the last available equalized assessment roll, supplemental roll of the County, or as otherwise known to the enforcement official or their designee by virtue of more recent or reliable information. (k) A “Responsible party” is a person or entity identified by the Municipal Code or law as responsible for creating, causing, committing, or maintaining the violation of the Municipal Code or law and/or responsible for the abatement of a Municipal Code or law violation, including public nuisance, as defined in this section.
(l) A “Subject property” is the real property that is the subject of any enforcement or abatement action by the City for which the City incurred costs sought to be recovered under this article.
9.80.030 Abatement and enforcement costs and penalties. (a) Special assessment and lien or personal obligation. The cost of abating a public nuisance and/or enforcing the Municipal Code or applicable federal, state or county law shall either be a special assessment and lien on the subject property or the personal obligation of the owner of the subject property and/or the person responsible for creating, causing, committing, or maintaining the public nuisance or violating the Municipal Code or federal, state or county law. If there is more than one responsible party, each responsible party shall be jointly and severally liable for the costs. Costs incurred by the City are recoverable even if a public nuisance, Municipal Code, or other law violation is corrected by the property owner or other responsible party. (b) Applicability. This article shall govern the procedures used to recover all abatement and enforcement costs incurred by the City in the abatement of a public nuisance or Municipal Code violation and/or the enforcement of the Municipal Code or other law pursuant to the procedures and authority found in the Municipal Code. Additionally, this article shall govern the procedures 22 4
used to recover administrative penalties and costs as well as multiple response costs imposed pursuant to the procedures and authority found in the Municipal Code. (c) Cumulative remedies. The remedies provided in this article shall be cumulative to any other provided in the Municipal Code or by law.
(d) Payment plan. Nothing in this article shall prevent the City at any time from accepting payment for unpaid costs or penalties in whole or by way of a payment plan.
9.80.040 Invoice of costs.
(a) Accounting. The enforcing department shall keep an itemized account of the abatement and/or enforcement costs incurred by the City. Those costs shall be detailed in a report that includes a description of the abatement and/or enforcement action taken by the City; a statement as to whether the monies to be collected are abatement costs, enforcement costs, or penalties; and where applicable a description of the subject property. Any such report may include costs or penalties on any number of properties, whether or not contiguous to each other. (b) Applicability. The enforcing department shall invoice the noticed party for the costs incurred by the City, except that an invoice is not necessary for administrative citations and other fixed penalties where notice of the penalty and an opportunity for appeal of the underlying violation has been provided.
(c) Invoice. The invoice shall notify the noticed party of the following:
(i) A description of the abatement or enforcement action taken by the City, where applicable a description of the property subject to the abatement or enforcement, and the total amount of the costs incurred by the City. The requirements of this subsection may be met by providing the noticed party with a copy of the report required by subsection (a) of this section.
(ii) That should the noticed party fail to pay the costs within thirty (30) days from the date of service of the invoice the costs may be collected in any or all of the following ways: by a collection agency as a personal obligation, by the City Attorney’s Office through judicial action, or as a special assessment and lien attached to the subject property. (iii) That the noticed party has a right to administrative review of the accounting of the costs incurred by the City by filing a written request for such review with the City Clerk within fifteen (15) days of the date of the invoice, and that a failure to request administrative review will be deemed a waiver of a right to review of the amount of the costs. (iv) That before a special assessment is placed on the subject property, the costs will be confirmed by the City Council and a notice will be issued at least fifteen (15) days before the City Council meeting.
(v) That the invoice may be recorded as a Notice of Costs or Penalties in the Monterey County Recorder’s Office.
(d) Recording. The enforcing department may record the invoice as a Notice of Costs or Penalties in the County Recorder’s Office. Once payment is received for the outstanding costs and/or penalties, or any reduction of costs following administrative review, and no further action will be taken under this article, the enforcing department shall record a Notice of Satisfaction. 23 5
9.80.050 Administrative review of costs.
(a) Right to administrative review. A noticed party shall have the right to administrative review of the accounting of the costs incurred by the City by filing a written request for such review with the City Clerk within fifteen (15) days of the date of the invoice. A failure to timely request administrative review will be deemed a waiver of a right to review of the amount of the costs.
(b) Procedures for administrative review. If a request for administrative review is timely filed, the City Clerk shall deliver a copy of the accounting report, invoice, and request for administrative review to the City Manager or their designee, which may include the appointment of a hearing officer, who shall set a date and time to review the accounting report and invoice with the requesting party. The administrative review shall be an informal proceeding where the enforcement department and requesting party may present any evidence they deem pertinent to the amount of the costs. The scope of review shall be limited to the amount of the costs unless there has been no opportunity for a hearing on the underlying violation. (c) City Manager’s decision. The City Manager may affirm or reduce the costs if the City Manager determines that they are not supported by the evidence or upon a showing that the costs were unnecessary or unreasonable. The City Manager will not pass upon the validity of the underlying enforcement action or the amount of any penalties unless there has been no opportunity for a hearing of the underlying action. The City Manager’s decision shall be memorialized in writing. The City Manager may, with the approval of the Finance Director or their designee, approve a payment plan for the costs.
(d) Time for payment. The requesting party shall have thirty (30) days from the date of the City Manager’s decision to pay the costs, unless a payment plan is approved, in which case the costs shall be paid in accordance with the payment plan. (e) Prior hearing. There is no right to administrative review if the costs have already been approved by a court of competent jurisdiction. There is no right to administrative review to confirm costs under this section if they have been previously upheld in an abatement or other administrative hearing held under chapter 25 of title 1.
9.80.060 Recovery of penalties.
Administrative penalties unpaid after the required time set forth in the Municipal Code, or within fifteen (15) days from the final decision after an appeal, may be collected in the manner set forth in this article except the City is not required to send an invoice under Section 9.80.040. Interest shall accrue at a rate of ten percent (10%) per year on unpaid penalties until paid. Penalties and interest may only be made a lien or special assessment upon a subject property when the record owner of the property was issued and properly noticed with the citation or other basis for the penalty. The Master Administrative Fee Schedule may provide for additional penalties to be added to unpaid citations.
9.80.070 Recovery of abatement and enforcement costs.
Abatement and enforcement costs unpaid after the required time set forth in this article may be collected in the matter set forth in this article. To collect costs under these procedures, the City must send an invoice under section 9.80.040. Interest shall accrue at a rate of ten percent (10%) per year on unpaid costs until paid.
24 6
9.80.080 Personal obligation.
Any costs or penalties subject to collection under this article may be recovered as a personal obligation against the responsible party and may be referred to a collection agency or the City Attorney’s Office for collection. Upon referral of these costs and obligations, the collection agency and the City Attorney’s Office may seek collection through any legal means provided to them, including judicial action. Nothing in this section shall be affected by or affect the City’s use of any other procedure provided in this article or by law to collect unpaid costs and penalties.
In a judicial action to recover abatement costs, the City Attorney’s Office may elect to recover attorneys’ fees. In any action in which the City Attorney’s Office elects to recover attorneys’ fees under this section, attorneys’ fees will be recovered by the prevailing party.
9.80.090 Special assessment and lien.
(a) Collection. Unpaid penalties, abatement costs, and enforcement costs that relate to a property related violation may be confirmed by the City Council as a special assessment and collected with property taxes or as a judgment lien.
(b) Notice. Notice of a public meeting to confirm the penalties and/or costs shall be provided to all noticed parties by the enforcing department or City Clerk at least fifteen (15) days before the meeting. The notice shall: (i) contain a description of the subject property sufficient to enable the person(s) served to identify it; (ii) shall state that the City intends to collect unpaid costs or penalties by placing a lien or a special assessment on the subject property; (iii) shall specify the day, hour and place where the City Council will hear and pass upon the penalties and/or costs; (iv) shall specify that the property may, in some cases, be sold after three (3) years by the tax collector pursuant to Revenue and Tax Code section 3691 for unpaid delinquent assessments or be subject to judicial foreclosure before the three (3) years; and (v) shall specify that any noticed party may appear at the City Council meeting and present objections to the lien or assessment.
(c) Confirmation by City Council. During the City Council meeting the City Council may adopt a resolution confirming the amount of the penalties and costs, or any lesser amount, based upon staff reports and any public comments received during the meeting. The City Council shall take into consideration whether any noticed party sought administrative review of the costs and shall only reduce the costs if: (i) the noticed party sought administrative review; and (ii) the decision of the City Manager is not supported by substantial evidence in the record. The basis for the code enforcement action will not be the subject of the City Council’s consideration.
Where the costs have already been approved by a court of competent jurisdiction or the penalties have been previously upheld in an abatement or other administrative hearing held under chapter 25 of title 1, the City Council shall simply confirm the costs or penalties.
The City Council may confirm the costs for more than one property in a single resolution. If the City Council confirms the costs, the procedures set forth in this section may be utilized. (d) Time to Contest Confirmed Special Assessment or Lien. The validity of any special assessment or lien levied under the provisions of this section shall not be contested in any action or proceeding unless such action or proceeding is commenced within thirty (30) days after the special assessment is confirmed by the City Council.
(e) Recording. Immediately upon the City Council’s confirmation of costs or penalties, the City Clerk shall record a Notice of Special Assessment and Lien in the Monterey County Recorder’s Office, which shall constitute a lien on that property for the amount of the 25 7
assessment, except that if any real property to which the lien would attach has been transferred or conveyed to a bona fide purchaser for value, or if a lien of a bona fide encumbrancer for value has been created and attaches thereon, prior to the date on which the first installment of taxes that included the special assessment imposed under this section would become delinquent, then the lien that would otherwise be imposed by this section shall not attach to real property and the costs of abatement and enforcement relating to the property shall be transferred to the unsecured roll for collection.
(f) Form of Notice of Special Assessment and Lien. The Notice of Special Assessment and Lien for recordation shall be in the form substantially as follows:
NOTICE OF SPECIAL ASSESSMENT AND LIEN
(Claim of the City of Greenfield)
Under authority vested by provision of chapter 9, article 1, of the Greenfield Municipal Code, the City of Greenfield did on or about the ___ day of __________, 20__, assess [describe penalties, abatement costs, enforcement costs] on the real property hereinafter described; and the same has not been paid nor any part thereof and the City of Greenfield does hereby claim a lien for such {penalties, abatement costs, and enforcement costs}] to wit: the sum of _______ dollars (Numeric Value), plus legal rate of interest to be accrued from the date of recording this lien, and any and all administrative costs to file and record the lien. The same shall be a lien upon the real property until it has been paid in full and discharged of record.
The real property hereinafter mentioned, upon which a lien is claimed, is that certain parcel of land in the City of Greenfield, County of Monterey, State of California, more particularly described as follows:
DATED: this ___ day of __________, 20___
(Name)
____________________ City of Greenfield
(Job Title)
(g) Collection with taxes. After confirmation and recordation, a copy may be turned over to the Monterey County Tax Collector. At that point, it will be the duty of the Tax Collector to add the amounts of the respective assessments to the next regular tax bills levied against the lots and parcels of land for municipal purposes. Those amounts shall be collected at the same time and in the same manner as ordinary municipal taxes are collected, and shall be subject to the same penalties and procedures and sale in the cases of delinquency as provided for with ordinary municipal taxes.
(h) Foreclosure. After confirmation and recording, the lien may also be foreclosed by judicial or other sale in the manner and means provided by law. The City may recover from the record property owners any costs incurred regarding a foreclosure action. 26 8
(i) Priority. A special assessment and lien imposed under this section shall have the priority of a tax lien, unless prohibited by State law, in which case the special assessment and lien shall have the priority of a judgment lien.
(j) Release of lien. Once payment in full is received for the special assessment and lien, including applicable penalties, administrative fees and interest charges; or the amount is deemed satisfied pursuant to a subsequent administrative or judicial order; or the City has entered into some other arrangement with the property owner for satisfaction of the assessment; the enforcing department shall either record a Notice of Satisfaction or provide the property owner or financial institution with the Notice of Satisfaction so they can record the Notice with the Monterey County Recorder’s Office.
(k) Refund. The City Council may order a refund of all or part of a tax paid pursuant to this section if it finds that all or part of the tax has been erroneously levied. A tax or part thereof shall not be refunded unless a claim is filed with the City Clerk in accordance with the City’s claim filing requirements, and in no event later than November 1st after the tax became due and payable. The claim shall be verified by the person who paid the tax, or the persons’ guardian, executor or administrator.
Article 2. Multiple Response Ordinance
9.80.210 Findings and purpose.
(a) Findings. In adopting this article, the City Council makes the following findings:
(i) The City of Greenfield Police, Fire, Community Development, and Public Works Departments provide normal services to residents and business owners of the City, which are funded through taxes collected by the City and paid principally from the City’s general fund or user fees.
(ii) The Departments are frequently called upon to provide services that exceed what is normally provided by the Departments, or otherwise covered by user fees. (iii) Extraordinary services arise when the Departments are called upon to respond to the same or similar incidents on multiple occasions, and those services are not covered by a user fee.
(iv) Residents and business owners abuse the services of the Departments when the Departments are forced to repeatedly respond to the same or similar incidents. (v) These extraordinary services are in excess of what the Greenfield taxpayers expect and are prepared to pay for.
(b) Purpose. The purpose of this article is to provide a mechanism for the recovery of the costs for providing extraordinary Department services that are not otherwise covered by user fees.
This article is enacted pursuant to the authority of article XI, section 7 of the California Constitution, California Government Code section 36901, and pursuant to the general police powers of the City.
9.80.220 Definitions.
(a) “Department” means the City of Greenfield Police Department, Fire Department, Planning and Development Services Department, or Public Works Department. 27 9
(b) “Response costs” are all actual and reasonable costs incurred by the Departments in responding to a nuisance, including, but not limited to, costs of personnel, including salaries and benefits, administrative overhead, costs of equipment and materials used in the response, and costs related to investigation of the underlying call for service. Response costs do not include costs covered by a user fee.
9.80.230 Multiple responses to nuisances.
(a) Applicable nuisances. If a Department is required to respond to a nuisance as defined in title 9 more than once in any one hundred twenty (120) day period, including a second response during the same day or night as the first response, and the response requires intervention by the Department to protect the public health, safety or welfare, the persons set forth in subsection (b) of this section shall be jointly and severally liable for the response costs, regardless of whether the City issues an administrative citation or initiates a code enforcement action. The multiple response shall apply to the same or similar nuisances occurring during the applicable time period.
(b) Persons liable.
(i) The person or persons who own the premises where the nuisance took place if any of the following are the case: (1) the owner resides on or adjacent to the premises; (2) the owner was present when the Notice described in subsection (f) of this section was first posted; or (3) the Notice described in subsection (f) of this section was mailed to the owner and fourteen (14) days have elapsed since the date of mailing. For purposes of this subsection, where a nuisance takes place within the confines of a single unit in a building owned by a housing cooperative, the owner of the property shall be deemed to be the owner of the single unit and not the members of the housing cooperative in general. Where the gathering took place in the common area of a building owned by a housing cooperative, only the members of the cooperative owning units in the building where the gathering took place shall be deemed the owners of the property for purposes of this subsection. Other members of the housing cooperative may still be liable if they fall within the categories of person made liable by this subsection.
(ii) The person or persons residing on or otherwise in control of the property where the nuisance took place.
(iii) The person or persons who organized or sponsored the activity or event causing the nuisance.
(iv) All persons who engaged in any activity resulting in the public nuisance. (c) Exception for uninvited guests. Nothing in this section shall be construed to impose liability on the resident or owners of the premises or sponsor of the activity or event causing the nuisance, for the conduct of persons who are present without the express or implied consent of the resident or sponsor, as long as the resident and sponsor have taken all steps reasonably necessary to exclude such uninvited participants from the premises. Where an invited guest engages in conduct which the sponsor or resident could not reasonably foresee and the conduct is an isolated instance of a guest at the activity or event violating the law which the sponsor is unable to reasonably control without the intervention of the police, the unlawful conduct of the individual guest shall not be attributable to the sponsor, owner, or resident for the purposes of determining whether the activity or event constitutes a public nuisance under this section. 28 10
(d) Exceptions for same day responses.
(i) There shall be no liability under this article for a subsequent response during the same day or night as the prior response, unless a reasonable time has been provided to abate the public nuisance, taking into account the size of the activity or event causing the nuisance, the time of day, and other relevant factors.
(ii) There shall be no liability under this article for a subsequent response during the same day or night as the first response when a person who would otherwise be liable under subsection (b) of this section seeks assistance from the Department to abate the public nuisance, and the person cooperates fully with Department personnel while taking reasonable action to abate the public nuisance.
(e) Billing and collection. The provisions of article 1 of this chapter shall apply to the billing and collection of the City’s costs.
(f) Notice.
(i) When a Department responds to an activity or event which constitutes a public nuisance subject to this article, the Department shall post the premises where the nuisance occurred and provide a copy to persons liable for response costs who are present during the response, describing the nuisance and applicable Code section, the date and time of the Department response, and that any subsequent or second response with respect to the same or similar nuisance within one hundred twenty (120) days of the first response, including a second response that same day or night, shall result in the joint and several liability of the following persons for the Department’s cost of responding to the nuisance: any guests causing the public nuisance; persons who are residents or in control of the property at which the public nuisance occurred; persons who sponsored the activity or event constituting the public nuisance; and owners of the premises.
(ii) The residents and persons in control of such property, and the sponsors of the activity or event, shall be responsible for ensuring that such notice is not removed or defaced and shall be liable for a civil penalty not to exceed one thousand dollars ($1,000.00) in addition to any other penalties and costs which may be due under this article, if such notice is removed or defaced; provided, however, that the residents of the premises or sponsor of the event, if present, shall be consulted as to the location in which such notice is posted in order to achieve both the security of the notice and its prominent display. The notice shall remain posted for the entire one hundred twenty (120) day period and unless the premises are reposted, shall not be removed until one hundred twenty (120) consecutive days have elapsed without a call for service.
(iii) The Notice shall also be mailed to any property owner at the address shown on the City’s property tax assessment records. Where known, a copy may also be provided by email.
(iv) The Notice shall be in substantially the following form:
[DATE OF NOTICE]
IMPORTANT NOTICE REGARDING PUBLIC NUISANCE
29 11
NOTICE IS HEREBY GIVEN THAT, pursuant to Greenfield Municipal Code Chapter __, Article __, on: Date: _________, 20__, at _____ a.m./p.m., the ___________ Department found that an activity or event occurred at the belowlisted premises causing a public nuisance as follows: [short description of the nuisance and the applicable section].
ADDRESS:
WARNING
IF THE DEPARTMENT RESPONDS TO THE SAME OR SIMILAR TYPE OF NUISANCE WITHIN ONE HUNDRED AND TWENTY (120) DAYS OF THIS NOTICE, OR ANY ONE HUNDRED AND TWENTY (120) DAY PERIOD
AFTER A FURTHER RESPONSE, INCLUDING BUT NOT LIMITED TO A
RESPONSE LATER TODAY OR TONIGHT, THE COSTS OF THE
RESPONSE WILL BE IMPOSED UPON:
1. ALL GUESTS CAUSING THE NUISANCE;
2. ALL SPONSORS OF THE GATHERING;
3. ALL RESIDENTS OF THE PREMISES;
4. ALL PERSONS IN CONTROL OF THE PREMISES; AND
5. ALL OWNERS OF THE PREMISES THAT RESIDE ON OR ADJACENT
TO THE PREMISES, OR ARE PRESENT AT THE PREMISES WHEN THIS NOTICE IS FIRST POSTED.
Property owners who do not reside on or adjacent to the above premises, and who are not present when this Notice is first posted, are also jointly and severally liable for the penalties or costs, if the next disturbance occurs after fourteen (14) days following the mailing of this Notice to said owner.
THIS NOTICE MUST REMAIN POSTED ON THE PREMISES UNTIL ONE HUNDRED AND TWENTY (120) CONSECUTIVE DAYS HAVE ELAPSED
WITH NO CALLS FOR SERVICE FOR THE NUISANCE, UNLESS THE
PREMISES ARE REPOSTED. THERE IS A ONE HUNDRED DOLLAR
($100) FINE FOR UNAUTHORIZED REMOVAL OF THIS NOTICE.
[Name and Signature of the Department Official Issuing This Notice] [Official’s Phone Number]
Date:
Case Number:
(§ [X], Ord. [XX-XX], eff. [DATE])
30 12
Article 3. Other Cost Recovery Provisions
9.80.310 Multiple responses to animal control violations.
When an animal control officer, community services officer, or police officer responds to an animal at large, a menacing animal, or an animal creating excessive noise more than once within any twenty-four (24) hour period or more than twice within any seven (7) day period, including a second or third response the same day or night as the first or second response, the owner of the animal shall be liable for the City’s costs to provide special services to respond to the animal at large, menacing dog or excessive noise. The provisions of article 1 of this chapter shall apply to the billing and collection of the City’s costs.
9.80.320 Alarms.
The provisions of title 9 apply to responses to false alarms. In addition, the responsible party shall be liable for the City’s costs to provide special services to respond to excessive false alarms. The provisions of article 1 of this chapter shall apply to the billing and collection of the City’s costs.
9.80.330 Dangerous properties.
If a building or property is determined by the Building Official or Fire Chief to be uninhabitable or unoccupiable due to a dangerous condition existing on the property, and the building and/or property is posted by the City as “Do Not Occupy,” “Do Not Enter,” or equivalent, the property owner is liable for costs of emergency fire, medical, police, building, and public utility responses to the property, including without limitation the expenses of fighting a fire, which are determined by the Fire Chief, Police Chief, Building Official, or Public Works Director to have been caused by or attributed to, in whole or part, the dangerous condition. This section shall only apply if the City notified the property owner of the dangerous condition prior to the response per the applicable code. The provisions of article 1 of this chapter shall apply to the billing and collection of the City’s costs.
9.80.340 Damage to City property: Actions requiring remediation by City.
Any person who intentionally or negligently damages City property, or who intentionally or negligently disposes of any trash, debris, liquid, or other substance on public property that necessitates removal or remediation of the condition, shall be responsible for the damages to City property and the City’s costs of removal or remediation. The City may include an administrative fee as set forth in the Master Administrative Fee Schedule to cover processing costs. The provisions of article 1 of this chapter shall apply to the billing and collection of the City’s costs.
9.80.350 Fire, rescue, emergency operations, and Hazmat responses.
The City may recover its costs of fighting fires, rescue services, emergency operations, and responding to hazardous material incidents as allowed by State and Federal law, and elsewhere in the Municipal Code, including, but not limited to, California Government Code Section 53159, Health and Safety Code sections 13009, 13009.1, 13009.2, 13009.6, Vehicle Code section 17300, Civil Code section 1714.1, and the California Fire Code, as adopted by the City with local amendments. The provisions of Article 1 of this chapter shall apply to the billing and collection of the City’s costs.
31 13
Article 4. Severability
9.80.410 Severability.
If any article, section, sentence, clause or phrase of this chapter is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this chapter. The City Council hereby declares that it would have adopted this chapter and adopted each article, section, sentence, clause or phrase thereof, irrespective of the fact that any one or more articles, sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
SECTION 2. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after final passage and adoption.
INTRODUCED at a regular meeting of the City Council of the City of Greenfield on the 11th day of July 2023.
PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting of the City Council held on the ____ day of ________ 2023, by the following vote:
AYES, and in favor, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
__________________________
Robert White, Mayor
Attest:
_____________________________
Ann F. Rathbun, City Clerk
32 MEMORANDUM: July 20, 203
AGENDA DATE: July 25, 2023
TO: Mayor and City Council
FROM: Ann F. Rathbun, CMC
City Clerk
TITLE: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GREENFIELD CERTIFYING
COMPLIANCE WITH STATE LAW WITH RESPECT TO
THE LEVYING OF GENERAL AND SPECIAL TAXES,
ASSESSMENTS, AND PROPERTY-RELATED FEES AND
CHARGES FOR FISCAL YEAR 2023/2024
BACKGROUND:
The City of Greenfield has certified that it has met all legal procedures and requirements necessary for the levying and imposition of the Lighting and Landscaping Districts I and II as well as Street and Drainage Maintenance Districts I and II. Also included in this resolution is the Measure C – Special Parcel Tax that was passed by the voters as well as property-related fees and charges for the properties outlined in Exhibit “B”.
This resolution requests that the County of Monterey levy the assessments onto the property owner’s property taxes.
POTENTIAL MOTION:
I MOTION TO ADOPT/DENY RESOLUTION #2023-101 , A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GREENFIELD CERTIFYING
COMPLIANCE WITH STATE LAW WITH RESPECT TO THE LEVYING OF
GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND PROPERTY-RELATED FEES AND CHARGES FOR FISCAL YEAR 2023/2024
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
33 RESOLUTION NO. 2023-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
CERTIFYING COMPLIANCE WITH STATE LAW WITH RESPECT TO THE LEVYING OF GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND PROPERTYRELATED FEES AND CHARGES FOR FISCAL YEAR 2023/2024 WHEREAS, the City of Greenfield (“Public Agency”) requests that the Monterey County Auditor-Controller enter those general or special taxes, assessments, or property-related Fees or charges identified in Exhibit “A” on the tax roll for collection and distribution by the Monterey County Treasurer-Tax Collector commencing with the property tax bills for fiscal year 2023/2024
NOW THEREFORE, BE IT RESOLVED as follows:
1. The Public Agency hereby certifies that it has, without limitations, complied with all legal procedures and requirements necessary for the levying and imposition of the general or special taxes, assessments, or property-related fees or charges identified in Exhibit “A”, regardless of whether those procedures or requirements are set forth in the Constitution of the State of California, in State statutes, or in the applicable decisional law of the State of California.
2. The Public Agency further certifies that, except for the sole negligence or misconduct of the County of Monterey, its officers, employees, and agents, the Public Agency shall be solely liable and responsible for defending, at its sole expense, cost, and risk, each and every action, suit, or other proceeding brought against the County of Monterey, its officers, employees, and agents for every claim, demand, or challenge to the levying or imposition of the general or special taxes, assessments, or propertyrelated fees or charges identified in Exhibit “A” and that it shall pay or satisfy any judgment rendered against the County of Monterey, its officers, employees, and agents on every such action, suit, or other proceeding, including all claims for refunds and interest thereon, legal fees and court costs, and administrative expenses of the County of Monterey to correct the tax rolls.
PASSED AND ADOPTED at a regular meting of the City Council of the City of Greenfield duly held on the 25th day of July 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ATTEST, Councilmembers:
________________________________
Robert White, Mayor
______________________________
Ann F. Rathbun, City Clerk
34 EXHIBIT “A”
TO
RESOLUTION CERTIFYING COMPLIANCE WITH STATE LAW WITH RESPECT TO
THE LEVYING OF GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND
PROPERTY-RELATED FEES AND CHARGES
FISCAL YEAR 2023/2024
GENERAL TAXES:
SPECIAL TAXES:
ASSESSMENTS:
Landscape and Lighting Maintenance District No.1
Landscape and Lighting Maintenance District No. 2
Landscape and Lighting Maintenance District No. 3
Street and Drainage Maintenance District No.1
Street and Drainage Maintenance District No.2
Street and Drainage Maintenance District No. 3
City of Greenfield Fire Department
Measure C – Special Parcel Tax
Single Family Residential Parcel $219.23
Multi-Family Residential Parcel $164.42
Non-Residential Parcel $93.18 - $219.23 plus zero dollars and seven cents ($.07) per building square
foot
PROPERTY-RELATED FEES AND CHARGES:
$13,798.40 – “Exhibit “B”
35 EXHIBIT “B”
TO
RESOLUTION CERTIFYING COMPLIANCE WITH STATE LAW WITH RESPECT
TO THE LEVYING OF GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND
PROPERTY-RELATED FEES AND CHARGES
FISCAL YEAR 2023/2024
PARCEL
NUMBER
AMOUNT
OWED
TAX
CODE
DESCRIPTION
024091002 $2,198.40 87150 Weed and refuse
abatement services
at 137 Sixth Street, in
Greenfield, CA.
024094015 $525.00 87150 Weed and refuse
abatement services
at 717 Oak Avenue,
in Greenfield, CA.
109144007 $6,240.00 87150 Weed and refuse
abatement services
in the area of the NE
corner of Pine
Avenue and El
Camino Real, in
Greenfield, CA.
109151021 $965.00 87150 Weed and refuse
abatement services
in the area of NW
corner of Cypress
Avenue and El
Camino Real, in
Greenfield, CA.
109161015
109161016
109161017
109161018
$3,870.00 87150 Weed and refuse
abatement services
in the area of the SW
corner of Cypress
Avenue and El
Camino Real, in
Greenfield, CA..
36 MEMORANDUM: July 19, 2023
AGENDA DATE: July 25, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director
TITLE: A RESOLUTION TO EXTEND THE AGREEMENT WITH XIO,
INC. FOR THE SCADA SYSTEM UPGRADE PROJECT–
PROCUREMENT AND INSTALLATION OF SCADA
EQUIPMENT FOR THE WATER SYSTEM FROM JUNE 30, 2023
TO DECEMBER 31, 2023 AND A SUPPLEMENTAL
APPROPRIATION OF $109,518 TO FUND THE PROJECT
BACKGROUND
City Council awarded a contract to XiO, Inc. for the SCADA System Upgrade Project on June 9, 2020 in the amount of $168,851 as well as a contract with Thayer Construction, in the amount of $37,259.92, for the procurement and installation of a new SCADA system to monitor and control the City Water and Wastewater equipment and processes on June 9, 2020. There were some technical issues and changed conditions that require additional work to be authorized and funding to be appropriated to complete the project.
The originally submitted proposal by XiO was not configured to manage Variable Frequency Drives (VFD’s) at the Corp Yard and Oak Avenue water sites. Staff did not allow the installation of this portion of the proposed system for the two booster pump locations that fill the Corp Yard and Oak Avenue water tanks. XiO installed the system for the sewage collections system lift stations only.
City Council approved a contract proposal with XIO, Inc. on February 14, 2023 for the SCADA System Upgrade Project, specifically for the procurement and installation of SCADA Equipment for the water system, in the amount of $93,058, plus contingency and inspection, for a total amount of $109,518, installation to be complete by June 30, 2023.
With the supply chain issues still occurring, the equipment for the project would not arrive City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
37 until July 2023, after the expiration of the contract agreement. The installation of the SCADA equipment will be scheduled now that the equipment has arrived, which is the purpose of extending the contract agreement.
While drafting this staff report to extend the agreement, staff discovered that the original supplementally appropriated funds, approved on February 14, 2023, had not been appropriated to the project. The City is now in a new fiscal year, so the funds must once again be supplementally appropriated.
Staff is recommending an extension of the agreement with XiO, Inc. from June 30, 2023 to December 31, 2023, as well as an approval of a supplemental appropriation for $109,518 to fund the project. The total cost is broken down in the budget and financial impact section of the staff report.
BUDGET & FINANCIAL IMPACT
City Council previously approved the proposal from XiO, Inc. for a Cloud SCADA System for the City of Greenfield VFD Controls in the amount of $93,058 plus contingency and inspection funds, as noted below. The approval of the resolution will be for a total of $108,518, which will be funded by the water enterprise fund.
The cost of the proposed SCADA System is as follows:
XiO supplied materials and labor: $ 93,058
15% contingency: $ 13,960
Construction Management & Inspection (not to exceed): $ 2,500 TOTAL $109,518
PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2023-102, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD TO EXTEND THE AGREEMENT WITH XIO, INC. FOR THE SCADA SYSTEM UPGRADE PROJECT – PROCUREMENT AND
INSTALLATION OF SCADA EQUIPMENT FOR THE WATER SYSTEM FROM JUNE 30, 2023 TO DECEMBER 31, 2023 AND A SUPPLEMENTAL APPROPRIATION OF $109,518 TO FUND THE PROJECT
38 RESOLUTION NO. 2023-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO EXTEND THE AGREEMENT WITH XIO, INC. FOR THE SCADA SYSTEM UPGRADE PROJECT – PROCUREMENT AND INSTALLATION OF SCADA EQUIPMENT FOR THE WATER SYSTEM FROM JUNE 30, 2023 TO
DECEMBER 31, 2023 AND A SUPPLEMENTAL APPROPRIATION OF
$109,518 TO FUND THE PROJECT
WHEREAS, On February 14, 2023,, Greenfield City Council adopted Resolution No. 2023-14 awarding a contract to XiO, Inc. for the SCADA System Upgrade Project, Specifically for the Procurement and Installation of SCADA Equipment for the Water System not to Exceed $93,058, and a supplemental appropriation of $109,518 was approved for the installation of the equipment, contingency, and inspection; and WHEREAS, the executed agreement for this project stated a completion date of June 30, 2023, and the equipment would not arrive until July 2023 due to supply chain issues; and
WHEREAS, during the drafting of the agreement extension staff report staff discovered that the original supplemental appropriation approved on February 14, 2023 had not been appropriated to the project; and
WHEREAS, now that the City is in a new Fiscal Year, the funds for this project must once again be supplementally appropriated; and
WHEREAS, staff recommends to extend the agreement with XiO, Inc. through the end of the calendar year 2023, or December 31, 2023, and supplementally appropriate $109,518 from the water enterprise fund as follows:
XiO supplied materials and labor: $ 93,058
15% contingency: $ 13,960
Construction Management & Inspection (not to exceed): $ 2,500 TOTAL $109,518
; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield hereby authorizes the extension of the Agreement with XiO, Inc. for the SCADA System Upgrade Project – Procurement and Installation of SCADA Equipment for the Water System not to exceed $93,058 from June 30, 2023 to December 31, 2023 and a Supplemental Appropriation of $109,518
To Fund the Project.
39 PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 25th day of July 2023 by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
Robert White, Mayor
Attest:
Ann F. Rathbun, City Clerk
40 MEMORANDUM: July 21, 2023
AGENDA DATE: July 25, 2023
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director
TITLE: ADOPT A RESOLUTION TO CHANGE A PUBLIC WORKS
POSITION JOB TITLE FROM “PUBLIC WORKS OPERATIONS
MANAGER” TO “UTILITIES DIVISION MANAGER”.
BACKGROUND:
The City has been without a Public Works Operations Manager since August 5, 2022.
This position manages all functions of the utilities division which include wastewater collections, wastewater treatment, water treatment, and water distribution. Staff had advertised this position multiple times through various avenues, including nationwide distribution. The position advertisement duration was between October 2022 and April 2023. During this period, the City received one (1) inquiry and zero (0) applications.
While there has been an urgency to fill this position since it became vacant, the recruitment process has provided many difficulties, as is seen throughout the municipal utilities industry.
DISCUSSION
Staff consulted with various municipalities on the difficulties of recruitment as well as participated in the California League of Cities Public Works Institute discussion on the topic. It was determined that a change in job title would make to position more desirable as well as clearer on what the management position would entail: Utilities. This position is a non-represented position and is at-will.
City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
41 BUDGET AND FINANCIAL IMPACT:
There is no financial impact to the Job Title Change.
POTENTIAL MOTION:
I MOVE TO ADOPT RESOLUTION NO. 2023-103, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD TO CHANGE A PUBLIC WORKS POSITION JOB TITLE FROM “PUBLIC WORKS OPERATIONS MANAGER” TO “UTILITIES DIVISION MANAGER”.
42 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION NO. 2023-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD TO CHANGE A PUBLIC WORKS POSITION JOB TITLE
FROM PUBLIC WORKS OPERATIONS MANAGER TO UTILITIES
DIVISION MANAGER
WHEREAS, the City has been without a Public Works Operations Manager since August 5, 2022; and
WHEREAS, this position manages all functions of the utilities division which include wastewater collection and treatment, and water treatment and distribution; and WHEREAS, the position was advertised multiple times through multiple avenues between October 2022 and April 2023 without receiving any applications; and WHEREAS, staff has consulted with various municipalities and participated in the California League of Cities Public Works Officers Institute discussion on the topic; and WHEREAS, staff has determined that a change in job title would make the position more desirable as well as clearer on what the management position would entail: Utilities; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield does hereby adopt said Resolution to Change a Public Works Position Job Title From “Public Works Operations Manager” to “Utilities Division Manager”:
PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 25th day of July 2023 by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
Robert White, Mayor
Attest:
Ann F. Rathbun, City Clerk
43 RESOLUTION NO. 2023-104
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF GREENFIELD AND THE GREENFIELD POLICE OFFICERS’ ASSOCIATION WHEREAS, the Greenfield Police Officers’ Association (“Association”) and City of Greenfield (“City) have met and conferred in good faith; and WHEREAS, the City and Association have agreed on a Memorandum of Understanding.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield as follows:
1. The Memorandum of Understanding attached as “Exhibit A” hereto is approved.
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 25th day of July 2023, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSTAIN, Councilmembers:
ABSENT, Councilmembers:
_________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
44 1
City of Greenfield
Memorandum
Of
Understanding
Between the
CITY OF GREENFIELD
And
Greenfield Police
Officers Association
July 1, 2023 – June 30, 2026
45 Exhibit "A"
2 Article I. Preamble
This Memorandum of Understanding, hereafter referred to as the MOU, is entered into by the City of Greenfield, hereinafter referred to as the City, and the Greenfield Police Officers’ Association, hereinafter referred to as the Association. This Memorandum of Understanding is subject to Section 3500 et seq. of the Government Code of the State of California, otherwise known as the Meyer-Milas-Brown Act and Resolution # 74-44 of the City of Greenfield as presently written or modified.
Article II. No Discrimination
The City and the Association will cooperate in pursuing the policy of no discrimination pursuant to Federal and State Law. The parties further agree not to discriminate against any unit member for his or her membership or non-membership with the Association.
Article III. Recognition
The City certifies the Association as the recognized employee organization for a unit consisting of the classification of Police Officer and Cadet (Recruit Police Officer), hereinafter referred to as Employees. Classifications excluded from the Association shall be temporary employees, part-time employees, and student help. Except as otherwise provided, Employees in the classification of Cadet (Recruit Police Officer) will be entitled to the benefits assigned to the sworn classifications represented by the Association.
Additionally, employees in the classification of Cadet (Recruit Police Officer) will be miscellaneous members of the California Public Employees Retirement System (CaIPERS) and will not be afforded the protections set forth in the Public Safety Officers Procedural Bill of Rights Act (Gov. Code, §§ 3300 et seq.).
Article IV. Prevailing Rights
The City agrees that any written right or working condition shall remain in full force and in effect during the term of this MOU, except for those rights modified by this MOU.
This MOU constitutes the full and complete understanding between the City and the Association on all matters within the scope of representation for the period stated in Article XI.
Article V. City Rights
The City retains all rights and authority under federal and state law and the City Code, and expressly and exclusively retains its management's rights, which include, but are not limited to:
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a) The exclusive right to determine the mission of its constituent departments, commissions, and boards;
b) Set standards and levels of service;
c) Determine the procedures and standards of selection of employment, promotions and the extension of probation;
d) Direct its employees;
e) Establish and enforce dress and grooming standards;
f) Determine the methods of and means to relieve its employees from duty because of lack of work or other lawful reasons;
g) Maintain the efficiency of government operation;
h) Determine the methods, means and numbers and kinds of personnel by which government operations are to be implemented;
i) Determine the content and intent of job classifications; j) Determine methods of financing;
k) Determine type and/or types of City-issued wearing apparel, equipment or technology to be used;
l) Determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted; m) Determine and change the number of locations and types of operations, processes, any materials to be used in carrying out all City functions including, but not limited to, the right to contract for or sub-contract any work or operation of the City;
n) To assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice;
o) Establish and modify productivity and performance programs and standards;
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p) Discharge, suspend, demote, reprimand, without salary increases and benefits, or otherwise discipline employees in accordance with applicable law; and q) Establish employee performance standards including, but not limited to, quality and quantity standards, and to require compliance therewith.
Final appeal of any disciplinary action, short of termination, shall be with the City Manager.
Article VI. Salary
A. Wages
Effective with the pay period including July 1, 2023, salaries for Employees in the Association are set forth in the Salary Step Plan provided in Appendix A.
Effective with the pay period including July 1, 2024, the Salary Step Plan shall increase by one and one-half percent (1.5%), excluding the recruit position.
Effective July 1, 2025, the Salary Step Plan shall increase by one and one-half percent (1.5%), excluding the recruit position.
Effective July 1, 2023, the City will eliminate, in consecutive order, salary steps one (1) through four (4) of the Salary Step Plan, when such salary steps are vacant. The City, in its sole discretion, may eliminate in consecutive order, salary steps one (1) through four (4), even if such salary steps are not vacant. In the event the City eliminates a salary step that is not vacant, any employee(s) in the eliminated salary step shall be moved to the next highest available salary step. Employees will maintain their existing anniversary date for purposes of receiving future merit increases.
The Salary Step Plan is merit based and is subject to the following provisions:
1. Each Employee shall receive a performance evaluation at the time of their Anniversary employment date or as soon thereafter as is reasonably practical.
Each Employee receiving a satisfactory performance evaluation shall receive a step increase on the Salary Step Plan, which shall take effect on their respective Anniversary employment date. An Employee who has not received a performance evaluation within thirty (30) days of his/her Anniversary employment date will be treated as having a satisfactory performance evaluation review for purposes of this Article VI, but only if such Employee provides written notice to the Police Chief and Director of Human Resources that his/her performance evaluation review is due, which notice shall be provided no earlier than fifteen (15) days before and no later than fifteen (15) days after the Employee’s Anniversary employment date.
2. New Employees will generally start their employment at Step 1 (or the current bottom step of the Salary Step Plan) unless the Police Chief, with the approval of the City Manager, determines that a new Employee’s job experience and 48 5
education justify beginning that Employee at a higher Step. This determination is based solely on the judgment of the Police Chief and is subject to the approval of the City Manager.
B. Certificate / Education / Tuition Incentive
1. POST Certificate Pay Incentive
The City will provide, to qualified Employees, POST certificate incentive pay as follows: (i) two and one-half percent (2.5%) for POST Intermediate Certificate; and (ii) and five percent (5%) for POST Advanced Certificate. No Employee may receive more than five percent (5%) as POST certificate incentive pay.
2. Education Pay Incentive
The City will provide, to qualified employees, education incentive pay as follows: (i) two and one-half percent (2.5%) for Employees possessing an Associate Degree; and (ii) five percent (5%) for Employees possessing a Bachelor’s Degree. No Employee may receive more than five percent (5%) as education incentive pay.
3. Combined POST Certificate and Education Pay Incentive Employees eligible to receive POST Certificate and Education Pay incentives may combine these incentives, provided that no Employee shall receive a combination of POST Certificate and Education Pay incentives exceeding a cumulative total of seven and one-half percent (7.5%).
4. Tuition Pay Incentive
City will reimburse Employees for $1,000 per year for authorized and accredited educational classes.
C. Bilingual Incentive Pay
Employees who pass a test and who can demonstrate to the satisfaction of the Chief of Police and the City Manager, their ability to speak Spanish, Mixtec, Zapotec, Trique, or American Sign Language shall receive additional pay of five percent (5%) above their base salary. Additional languages may be added by Side Letter Agreement if approved by the Police Chief in consultation with the City Manager. Only Employees who successfully pass a certification assessment jointly established by the City and the Association which indicates sufficient competency as a qualified bilingual speaker in English and one of the aforementioned languages are eligible to receive this payment. Employees who are able to competently speak a language identified above in a conversational manner will be paid $75.00 per month.
D. Overtime Pay
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Any work performed outside of an Employee’s regularly scheduled work shift (80- hour period), excluding work trades or work swaps, shall be compensated at one and one half (1½) times of the Employee's regular rate of pay.
E. Travel Time Compensation for Training
Employees who are authorized to travel to or from a training event site that is outside the City of Greenfield will be compensated as follows for such travel:
1. Authorized travel during a regularly scheduled workday and during scheduled work hours will be paid as regular work time.
2. All other travel (i.e., employee’s day off, or during regularly scheduled workday, but outside scheduled work hours) will be compensated at the overtime rate for actual and reasonable time spent traveling to the training site.
Employees may be required to adjust their normally scheduled work hours as necessary and practical to avoid the payment of overtime whenever possible.
F. Compensatory Time
Consistent with Article V, and in lieu of overtime pay, Employees may elect to accrue compensatory time off (comp-time) in an amount equal to one and one-half times the overtime hours worked. Employees may accumulate up to one hundred and twenty (120) hours of compensatory time. An annual one-time payment for Compensatory Time may be requested by Employees on or before November 15 of each year and paid by the City by December 1st. The maximum one-time compensatory payment in any year shall be 20 hours per year, unless otherwise approved by the City Manager.
G. Court Pay
For required court appearances when not on duty, Employees shall earn court pay based on an Employee's regular rate of pay with a three (3) hour minimum. If such court appearance exceeds three (3) hours, the Employee will be paid one and onehalf (1½) of the Employee’s regular rate of pay for all hours exceeding the initial three (3) hours worked. However, when an Employee's court appearance overlaps with normal on duty hours, the Employee will be compensated solely at the Employee's regular rate of pay.
H. Call-Back Pay
If a supervisor calls an off-duty Employee to report for duty other than for a court appearance, the Employee shall be compensated for a minimum of four (4) hours at one and one-half (1½) of the Employee’s regular rate of pay. If callback occurs 50 7
two (2) hours prior to and extends into an Employee’s regular shift, the Employee will be compensated for the actual time worked at one and one-half (1½) of the Employee’s regular rate of pay. For this section only, actual time worked shall be calculated from the time of the phone call if the Employee is ordered to report immediately, or from the time scheduled to report, if the Employee is given advance notice of the order to report to their shift early.
I. Specialty Pay
1. Specialty pay shall be five percent (5%) of an Employee’s base salary per Specialty Assignment. An Employee assigned to any of the following Specialty Assignments shall receive specialty pay:
Canine Officer
Field Training Officer
Traffic Officer
School Resource Officer
Violence/Gang Suppression Unit
Crime Scene Investigation (CSI)
Special Weapons and Tactics
Detective
Armorer
Explorer Program
2. An Employee assigned to two (2) or more Specialty Assignments may receive Specialty Pay for each assignment, provided that no Employee shall receive Specialty Pay above the cumulative total of ten percent (10%) of the Employee’s base salary.
3. All Specialty Assignments shall be requested and assigned by the Police Chief. Specialty Assignments shall be subject to the discretion of the Police Chief and shall only be in duration dictated by the operational need of the department.
J. Work in a Higher Classification
A supervisor may assign, in writing, an Employee to work “Out of Class” in a higher classification and receive “Out of Class Pay” if: (a) the employee will assume the full range of duties of the higher classification; (b) the assignment will not and does not exceed 960 hours in a fiscal year and (c) the assignment is to a position in a higher class that is vacant during recruitment for a permanent employee (i.e., does not include a vacancy due to an employee on leave). Out of Class Pay shall be at the pay step in the higher class closest to but no less than 5% higher than the employee’s base pay and is intended to be 51 8
PERSable compensation under Government Code section 20480. To qualify as Out of Class Pay rather than Acting Pay (see next paragraph), the assignment must be approved by the City Manager and the Chief of Police.
A supervisor, with the approval of the City Manager and Police Chief, may also assign an employee to work in a higher class and receive “Acting Pay” if the employee does not qualify for Out of Class Pay. Acting Pay shall also be at the pay step in the higher class closest to but no less than 5% higher than the employee’s base pay but is not PERSable compensation under Government Code section 20480.
All compensation provided under this section shall be on an hour for hour basis, with no minimum number of hours required.
Article VII. Benefits
A. Pension Benefits
Employee’s Portion of P.E.R.S.
In accordance with the California Public Employees’ Reform Act of 2013, the City has established two contribution tiers for Employee pension contribution:
First Level/Classic Police Pension Benefits: For Employees employed by the City prior to January 1, 2013, and those hired after January 1, 2013, who do not meet the definition of “new members” under PEPRA, the pension benefit formula is 2% @ 50.
Employee contribution rate shall be based on the rate established by PERS, currently at 9.0%. Employees are responsible for the full payment of their Employee contribution as set forth by PERS during the term of this MOU. Effective as soon as administratively feasible, the City shall amend the contract between the City and CalPERS to incorporate an additional three percent (3%) employee cost share that will be credited to the account of each Classic member as normal contributions in accordance with Government Code section 20516(a), resulting in a total employee contribution rate of twelve percent (12%) for those applicable employees.
PEPRA Employee/New Members: For Employees employed by the City after to January 1, 2013, but not an active plan participant for six months prior to their employment with a PERS agency, the pension benefit formula is 2.7% @ 57. The City will contribute the rate prescribed by PERS and Employees shall contribute 50% of the normal cost as determined by CalPERS.
B. Health, Vision and Dental Insurance
The City will provide basic and major medical, vision and dental plan care for all Employees and their dependents subject to the following provisions:
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a) Employees shall contribute $135.00 per month toward medical coverage. b) Employees shall pay twenty-five percent (25%) of the premium cost for dependent care coverage.
c) Dental insurance reimbursement will be annually capped not to exceed $2,500. d) Vision insurance reimbursement will be annually capped not to exceed $425.
C. Health Insurance Reopener:
The City understands and acknowledges that the Association is interested in obtaining health, dental, and vision insurance coverage from another provider. The Association may explore the costs, savings, and benefits of obtaining alternative health, vision and dental insurance options, and may make recommendations to the City. In the event the Association recommends a plan modification to the City, the parties will in good faith attempt to agree on the terms of the plan modification. If the Association and City are able to come to agreement on such plan modification and the terms thereof, the Association and City will reopen this Article of this MOU to allow implementation of the agreed upon modifications.
D. Life, Accidental Death and Dismemberment Insurance
The City shall pay for the premium of a fifty thousand dollar ($50,000.00) term life and accidental death and dismemberment policy sponsored by the City, for all Employees.
E. Long Term Disability Insurance
The City shall pay for the premium for a long-term disability plan for safety employees as implemented in the Standard Insurance Long Term Disability Plan.
F. Deferred Compensation
The City will match Employees’ deferred compensation contribution dollar for dollar, to a maximum of $100.00 per month, for a total of no more than $1,200.00 per year.
G. Health Club Membership
The City will reimburse Employees up to $50.00 per month for a health club membership upon submittal of receipts which will be paid quarterly. This reimbursement shall cease upon the Association’s exercise of its right to participate in the PORAC Retiree Medical 53 10
Trust (RMT) and receive monthly City contributions to the RMT as set forth in Article VII, Section H, below.
H. PORAC Retiree Medical Trust (RMT)
Effective no sooner than January 1, 2024, the Association may establish participation in a retiree medical trust administered by the PORAC Retiree Medical Trust (RMT), and the cost of establishing the Trust shall be at no cost to the City. The City is not a party to the Trust, aside from transferring funds, and has no obligations to the management, regulatory compliance, or performance of the trust. In the event the Trust becomes insolvent or unable to pay, the City has no financial obligation to the Trust, the members, or the Association.
The City will transfer a monthly pre-tax employee contribution as set by the Association for each Association member, on an ongoing biweekly basis. As each member will contribute the same predetermined dollar amount, no member election forms designating the amount will be needed, allowed, or requested; and there shall be no member election available to take the member contribution amount in cash, or to determine the member contribution amount. These contributions shall be included as salary for purposes of calculating retirement benefits.
City will make a contribution of fifty dollars ($50.00) per month per association member into the PORAC RMT upon the Association’s exercise of the right to enroll. City reimbursement for the Health Club Membership set forth in Article VII, Section G, above, shall terminate upon the commencement of the City contribution to the PORAC RMT.
The City will comply with reasonable rules set by PORAC RMT with regard to reporting and depositing the required contributions set forth above, typically involving providing PORAC RMT with the name, social security number and amount paid for each Association member. In the event the reporting requirement of the Trust requires reporting beyond that which the City typically provides, the City may require the Association to pay for any costs related to programing or producing such reports. Prior to engaging in any activity that could result in such an expense, the City will secure the Association’s authorization.
The Association agrees to indemnify and hold the City harmless from any liabilities of any nature which may arise as a result of the operating of the PORAC RMT except for the obligation of the City to make and report the non-elective transfer of Association member contributions as described above.
Contributions to the Trust shall only be used for retiree health insurance premiums or health care expenses, as allowed by law. There shall be no Association member election/option available to take such amount in unrestricted cash.
The purpose of this Trust shall be to provide for retiree health care expense reimbursement benefits. The Trust shall be and remain separate and apart from any City health insurance funding program, unless changed by mutual written agreement of the 54 11
parties. The Employee contributions set forth above, unless otherwise dictated by law or rules set forth by the California Public Employees’ Retirement System (CalPERS), shall be included as salary for purpose of calculating pension benefits.
The Association shall provide the City with the Trust Agreement governing the Trust. The City will cooperate with the Trust in allowing a payroll audit only for the purpose of ascertaining if the proper amount of contributions have been made.
At the time of service or disability retirement from City employment, vacation leave and sick leave eligible for payout pursuant to the conditions in Article X, Section B of this MOU, shall be contributed pre-tax to the employee’s PORAC RMT. At the time of non-retirement separation from City employment, no accrued leaves will be contributed to the employee’s PORAC RMT. During the course of this Agreement, the Association has the right to alter the percentage of vacation leave balance contribution at the time of an Employee’s service or disability retirement from City employment, on a uniform basis, for all employees covered by the Agreement, subject to approval of its members according to the Association’s bylaws.
Article VIII. Uniform and Equipment Program
A. New/Probationary Employees
The City will provide, to all new officers, an initial issue as determined by the Police Chief in order to assure a neat and uniform appearance for all uniformed officers.
In addition, for the first year of employment, the City will pay each probationary Employee the sum of twenty-five dollars ($25.00) per month for uniform cleaning and maintenance.
City will replace said uniform issue, which has been damaged where the probationary Employee is on duty subject to the approval of the Police Chief. If a Class A uniform is required by the City, the City shall pay for the initial issue.
B. Permanent Officers
The City will provide Employees, who have successfully completed probation, with an annual uniform clothing allowance of eight hundred and eighty dollars ($880.00), and an allowance of four hundred and forty dollars ($440.00) for uniform cleaning and maintenance. The uniform allowance shall be paid in the sum of $36.67 and $18.33, respectively, each pay period.
City will replace said uniform issue which has been damaged while the Employee is on duty subject to the approval of the Police Chief. If a Class A uniform is required by the City, the City shall pay for the initial issue.
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C. Equipment
Employees shall be provided the following equipment at no cost to the Employee:
• Duty handgun with three magazines and flashlight
• OC Spray
• Two pairs of handcuffs
• 26-inch baton and/or collapsible baton
• Complete light weight gear including trouser belt, duty belt, holster, equipment holders, key strap and keepers
• Flashlight and holder
• Whistle
• Approved gas mask with carry bag
• Kevlar helmet with face shield
• Protective vest as outlined (Light Body Armor)
• Conducted electrical weapon with holster and spare cartridge (TASER) • Load bearing vest
All equipment is and shall remain the property of the City. All equipment damaged or rendered unserviceable while actively engaged in the line of duty shall be replaced by the City at no cost to the Employee. Employees shall be responsible for the cost of replacing or repairing equipment that is damaged, rendered unserviceable, or lost outside of the line of duty and as a result of Employee’s recklessness, gross negligence or intentional misconduct.
D. Light Body Armor
All light body armor shall be of a Threat Level #2 classification and replaced at City expense at the earlier of either: (a) five (5) years from the date of issue or (b) the expiration of the manufacturer’s warranty. Alternatively, the City will provide Threat Level #3A body armor to any represented employee who requests that it be provided.
Any represented employee may purchase a vest of his/her choice provided that it meets or exceeds the City's warranty and protection requirement; however, the employee must bear the difference in cost between the allocation provided by the City and the actual cost of the vest of his/her choice.
All light body armor issued to Employees shall be new and custom fitted to the individual officer. Body armor damaged in the course and scope of employment shall be replaced immediately if determined to be unserviceable. All light body armor, regardless of the purchaser, shall remain the property of the City.
E. Department Badges
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The Department shall issue badges to all eligible Employees. Badges shall remain the property of the City, however, upon retirement (service or disability) and in recognition of their dedication and service to the City and the community as a whole, a retiring Employee may: (i) turn in their service badge and request a retiree badge; or (ii) be permitted to keep their service badge. If an Employee deceases while employed by the City, the City will provide the Employee’s badge to the Employee’s spouse or any other beneficiary designated by the Employee.
Article IX. Holidays
The City shall provide fourteen (14) paid holidays and they are specified as follows:
• New Year’s Day (January 1st)
• Martin Luther King Jr. Day (third Monday in January)
• President's Day: (third Monday in February)
• Cesar Chavez' Day: (last Monday in March)
• Memorial Day (last Monday in May)
• Fourth of July (July 4th)
• Labor Day (first Monday in September)
• Columbus Day (second Monday in October)
• Veteran’s Day (November 11th)
• Thanksgiving Day (third Thursday in November)
• Day after Thanksgiving Day
• Christmas Eve (December 24th)
• Christmas Day (December 25th)
• Personal Holiday*
*Personal Holiday must be used during the calendar year; is equal to one work shift (up to 12 hours); has no cash value, and expires at the end of the year unless used.
Officers will be paid eight (8) hours at their regular rate of pay for each of these holidays not taken.
Article X. Miscellaneous
A. Vacation Leave
Employees shall accrue Vacation Leave based upon years of service pursuant to the following schedule:
Years of Service Annual Accrual
0 through 4 years 80 hours
5 through 14 years 120 hours
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15 or more years 168 hours
Employees may not accrue more than three (3) years of earned vacation time (the applicable annual accrual times three). An Employee that has accrued three (3) years of unused vacation time is required to use a minimum of forty (40) hours of vacation time per year. The City agrees to allow Employees the use of accrued unused vacation time at any time after the date of initial employment subject to the need of the City and approval by the Police Chief. In the event the City cannot authorize use of accrued vacation that has been reasonably and timely requested, Vacation Leave accrued over the authorized cap shall be paid out at the Employee’s regular rate of pay in the pay period in which it was earned.
1. For overtime purposes, the number of hours used by an Employee for vacation time shall be considered as part of the basic 80 hour work period.
2. Each year an Employee may request that the City purchase any accrued vacation over 80 hours. Any purchase of vacation hours shall be approved by the City Manager based on the availability of funds. Requests that the City purchase accrued vacation shall be made by November 15 and will be paid by December 1 of each year.
3. Each year by November 1, the Police Chief or his/her designee shall post a vacation schedule round. Each Employee, in order of seniority, shall be entitled to select a single one- or two-week block from the weeks not previously selected by other Employees on the vacation schedule calendar.
4. Both the Association and City agree that vacation leave cannot compromise the operation of the department or result in excessive overtime cost.
5. Vacation Scheduling shall occur in two (2) rounds on the basis of seniority. In the first round, Employees may select up to two (2) consecutive weeks off. Vacation time off is limited to two (2) officers per watch. Once all Employees have had the opportunity to select in the first round, a second selection round shall take place in the same manner as the first. The selection process shall be completed by December 15 following the posting of the calendar. Use of any vacation not selected in the first or second selection rounds must be approved by the Police Chief or his/her designee. If necessary, the Police Chief or his/her designee may establish reasonable rules concerning the conduct of the vacation selection.
6. When bidding watch assignments/ days off and vacations, seniority will be used.
7. Requests to trade vacation slots or requests for vacations periods after the initial scheduling rounds shall be subject to approval by the Police Chief or his/her designee.
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8. Subject to approval by the Police Chief and City Manager, lateral transfers shall accrue vacation time at the combined time and grade of their previous California employment. This shall not exceed a rate of ten (10) years of service.
B. Sick Leave
The City agrees to allow Employees the use of accrued unused sick leave time at any time after the date of initial employment subject to provisions of the City of Greenfield's adopted Personnel Rules governing the use of sick leave. The number of hours used by an Employee for sick leave shall be considered as part of the basic 80 hour work period.
Sick leave shall be accrued monthly, beginning with the first month of employment, provided the Employee has been in pay status for fifty (50) percent or more of the first or any month thereafter. Sick leave shall be added to the Employee’s sick accumulation account upon completion of each calendar month with no credit applied during the progress of the month for a portion of the month during which the employee terminates his/her City service. Sick leave shall be accrued at the rate of ten (10) hours per month; an Employee may accumulate as much sick leave as his/her active service time permits after deductions for sick leave use and in accordance with the provisions of this MOU.
The purpose of sick leave is to provide an Employee with time off without loss of pay due to illness or medical treatment. The parties mutually recognize and agree that no more than sixty (60) hours of accrued sick leave may be utilized by Employees per year to care for the Employee’s spouse, domestic partner, parent, sibling, child or any dependent.
Employees may use any amount of accrued sick time to care for himself/herself.
An Employee who retires and/ or resigns in good standing shall receive payment of accumulated sick leave as follows:
1. After five (5) years of continuous service and separation in good standing, ten percent of (10%) of the first 1,000 hours of accumulated sick leave.
2. After ten (10) years of continuous service and separation in good standing, twenty percent (20%) of the first 1,000 hours of accumulated sick leave.
3. After fifteen (15) years of continuous service and separation in good standing, thirty percent (30%) of the first 1,000 hours of accumulated sick leave.
4. After twenty (20) years of continuous service and separation in good standing, forty percent (40%) of the first 1,000 hours of accumulated sick leave. 59 16
For purposes of sick leave payout, the total accumulated sick leave that may be applied to the sick leave payout formula is 1,000 hours.
Employees may not accrue more than 2,080 hours of sick leave. Once this maximum accrual limit has been reached the Employee will no longer be credited with additional sick leave hours. An Employee’s accrued sick leave may be used for retirement service credits of up to one (1) year, subject to all CalPERS rules now and in the future. The Parties agree and acknowledge that the City will not be responsible should CalPERS change their rules, and Employee bears the entire risk with any CalPERS related actions as it relates to retirement and service credits.
C. Probationary Period
1. Employees shall serve a twelve (12) month probationary period. The Police Chief may recommend to the City Manager that a probationary Employee be retained as a permanent Employee prior to the completion of any probationary period.
2. Employees who are internally promoted shall serve a six (6) month probationary period and be allowed to return their previous position if they do not successfully pass their probationary period review.
D. Residency Requirement
Unless otherwise exempted by the City Manager, Police Officers shall reside within 60 air miles of the Greenfield Civic Center.
E. Disaster Response
All police officers must be available in disaster situations and shall respond to a disaster situation, pursuant to the requirements of Government Code Section 3100.
F. Drug Testing
Employees are expected, as a condition of employment, to remain free of drugs and alcohol in the workplace. The City will not tolerate the use of illegal drugs by its employees, nor will it tolerate the use of any substance which may imperil the health, safety, or well-being of its employees or the public. Accordingly, Employees shall adhere to the Drug-Free Workplace Policies set forth in Rule 17 of the City of Greenfield Personnel Rules and Regulations. An Employee shall also be subject to alcohol and drug testing when the Employee contributes to or is responsible for a vehicular crash.
60 17
G. Shift Assignments
Vacancies to Shift Assignments shall be open to all qualified Employees. Seniority will be the basis by which most Shift Assignments will be made. All things being equal, seniority shall be the predominant determining factor. Shift Assignments made by the Police Chief or his/her designee may be appealed in writing to the Chief, whose decision will be final. An effort will be made to provide fourteen (14) calendar days notice to an Employee prior to a transfer from one assignment to another, provided the City has sufficient prior knowledge that such transfer will occur. Whenever temporary changes/modifications in Shift Assignments are anticipated to facilitate staffing of or participation in a special event, training session/course, of any other planned occurrence, whenever possible, Employees will be provided seventy-two (72) hours notice. Nothing in this section shall prohibit the City from changing Shift Assignments to meet operational needs or requirements, or during emergencies.
H. Specialty Assignments
All Specialty Assignments shall be requested and assigned by the Police Chief. All eligible Employees may apply and test for any vacant Specialty Assignment; provided, however, that selection of an Employee for a Specialty Assignments shall be subject to the sole discretion of the Police Chief and shall only be in duration dictated by the operational need of the department as determined by the Police Chief.
I. Service Weapon Purchase
Any Employee who desires to obtain an additional service weapon shall submit a written request to the Police Chief which specifies the manufacture, model and cost of the weapon. Based on the availability of funds and the discretion of the Police Chief, the City will purchase the weapon on behalf of the Employee subject to the following provisions:
1. Employee agrees to a loan repayment of no less than $50.00 per pay check;
2. Loan repayment must be complete by the end of the fiscal year; and
3. Employee agrees to pay any outstanding loan value prior to terminating their employment with the City or prior to the end of the fiscal year, whichever comes first.
J. Seniority
The term “seniority,” as used in this Agreement (i.e., for purposes of selecting shifts and bidding vacation), shall be determined by using the most recent date of hire as a 61 18
full-time regular police officer for the City of Greenfield. In the event that police officers are hired on the same date, order of seniority will be based first on prior service as a regular police officer for the City of Greenfield, second on police academy class rank, and third on prior employment with the City of Greenfield.
Article XI. Term
The term of this Memorandum of Understanding shall commence on July 1, 2023, and shall expire on June 30, 2026. It is also agreed by both parties to initiate the subsequent meet and confer process in a timely manner exchanging written proposals no later than February 1, 2026.
Article XII. Grievance Procedure
Grievance Procedure
General Provisions: A grievance is a dispute concerning an alleged violation of the terms and conditions of employment as provided in this Memorandum of Understanding (MOU), a misinterpretation or inequitable application of the personnel rules, or any other written policy, ordinance or directive affecting employee relations. Matters not subject to grievance include those for which an alternative procedure has been defined within the City of Greenfield Personnel Rules and Regulations, or matters subject to adjudication by any other governmental agency having primary jurisdiction.
If a grievant fails to carry the grievance forward to the next level within the prescribed time period, the grievance shall be considered settled based upon the decision rendered at the previous step.
If the Chief of Police fails to respond with a written answer within the specified time period, the grievant may appeal the grievance to the next higher level.
Grievant may be represented by an Association Representative, Steward or legal counsel of their choice at any formal level of this procedure.
Time limits and formal levels may be waived by mutual written consent of the parties.
Proof of service shall be accomplished by registered mail served on the employee at the last known address on record in the employee's Human Resources personnel file or read/delivery receipt in electronic format.
For purposes of this grievance procedure, "day" is defined as a day in which City Hall is open and doing business with the public.
Grievance Procedure — Informal level
62 19
The employee may bring a grievance to the attention of the employee’s immediate supervisor at the earliest possible date, but no later than ten (10) calendar days from either the date of the alleged action that caused the grievance, or the date the employee should reasonably have become aware of such action. The employee shall inform the immediate supervisor of the desire to discuss an informal grievance. The supervisor shall discuss, or set a date and time for such discussion, and inform the employee. The grievance does not need to be in writing at the informal stage. The supervisor and the employee shall discuss and attempt resolution of the issues at the informal level.
If the issues are not resolved at the informal level, or a supervisor is not available for discussion during the informal level, the employee may, within the time limits specified herein, file a formal grievance with the Chief of Police.
If the employee does not make himself/herself available for discussion during the informal process, the grievance shall be considered abandoned.
Grievance Procedure — Formal Level
The employee may file a formal grievance within twenty (20) calendar days from either the date of the alleged action that caused the grievance, or the date the employee should reasonably have become aware of such action, provided the following have taken place:
1. The employee has taken the grievance to the immediate supervisor for discussion; and
2. The issues have either been discussed without resolution or without resolution satisfactory to the employee; or a supervisor was not available for discussion.
Level 1. A formal grievance shall be submitted to the Chief of Police in writing on a union grievance form containing the name of the grievant, the date and a description of the action that caused the grievance, the section(s) of the MOU, Personnel Rules, or Department Policy allegedly violated, and the remedy sought.
The formal grievance shall be signed by the employee or the employee’s representative, and specify the date(s) of discussion with the supervisor, and a brief summary of the outcome of that discussion.
The Chief of Police may meet with the grievant and shall thereafter render a decision and comments in writing and return the grievance to the employee within twenty (20) calendar days after receiving the grievance. If the grievant does not agree with the decision reached, or if no answer has been received within twenty (20) calendar days, the employee may choose to present the matter for nonbinding arbitration or present the grievance to the City Manager. Failure of the employee to take further action within twenty (20) calendar days after receipt of the decision, or within twenty (20) calendar days after expiration of the grievance 63 20
response period for the Department Director if no decision is rendered, will constitute withdrawal of the grievance.
Level 2. All Level One (1) appeals to non-binding arbitration or the City Manager must be filed in writing with the City Manager within ten (10) calendar days of receipt of the Level One (1) response.
If the aggrieved employee elects non-binding arbitration in accordance with this provision, the parties shall mutually select an arbitrator within thirty (30) calendar days. If agreement on an arbitrator cannot be made, a panel of five (5) arbitrators from the California State Mediation and Conciliation Service will be requested and an arbitrator selected utilizing an alternate strike method.
The arbitrator will provide a written report regarding compliance with the provisions of this Memorandum of Agreement and related City or Department rules, regulations, policies, and procedures relating to the terms and conditions of employment.
Copies of the arbitrator’s report will be distributed to the City Manager, the aggrieved employee and/or the Association. The grievant (Employee/Association) agrees to bear the costs of the arbitrator and any court reporter. Each party will bear their own respective costs of making their presentation to the arbitrator, including but not limited to, their own attorney’s fees.
The arbitrator will issue a written report within forty-five (45) calendar days of the close of the non-binding arbitration hearing process.
Level 3. Upon receiving the grievance or Level Two (2) non-binding arbitration report, the City Manager shall discuss the grievance or report with the employee and all other appropriate persons within ten (10) calendar days of receipt of the grievance or report. In instances where a level one appeal is made directly to the City Manager, the City Manager may designate an individual not in the normal line of supervision to advise or conduct whatever investigation is deemed appropriate or necessary concerning the grievance. The City Manager shall render a decision in writing to the employee within twenty (20) calendar days after receiving the grievance or report.
All employees shall be free from reprisal, discrimination or coercion for using the grievance procedure. Compliance with all the steps outlined above shall be considered as mandatory to the exhaustion of available internal administrative remedies.
Article XIII. Discipline
Disciplinary proceedings shall be processed in accordance with the procedures set forth in the City of Greenfield Personnel Rules and Regulations. 64 21
Article XIV. Savings Clause
If any article or section of this MOU should be found invalid, unlawful, or unenforceable by reason of any existing or subsequent enacted legislation or by Judicial authority, all other articles and sections of this MOU shall remain in full force and effect for the duration of this MOU. In the event of invalidation of any article or section, the City and the Association agree to meet within 30 days for the purpose of meeting and conferring upon said article or section.
[SIGNATURES ON FOLLOWING PAGE]
65 22
GREENFIELD POLICE OFFICERS ASSOCIATION
_________________________________ Date: _______________________ Peter Hoffmann, Legal Counsel
Rains Lucia Stern St. Phalle & Silver, PC
_________________________________ Date: _______________________ Paulo Diaz, President
Greenfield Police Officers Association
CITY OF GREENFIELD
__________________________________ Date:_______________________ Paul Wood, City Manager
__________________________________ Date: _______________________ Ann Rathbun, City Clerk
__________________________________ Date: _______________________ Jennifer Thompson, City Attorney
66 23
Appendix A
Police Officer Salary Step Schedule
FY 2023-2024
Recruit Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 $29.83 $39.71 $41.70 $43.78 $45.97 $48.27 $50.69 $53.22 $55.88 $58.68 $61.61 FY 2024-2025
Recruit Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 $29.83 $40.31 $42.33 $44.44 $46.66 $49.00 $51.45 $54.02 $56.72 $59.56 $62.53 FY 2025-2026
Recruit Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 $29.83 $40.91 $42.96 $45.11 $47.36 $49.73 $52.22 $54.83 $57.57 $60.45 $63.47 67 City of Greenfield Staff Report
Heart of the Valley
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
MEMORANDUM: July 18, 2023
AGENDA DATE: July 25, 2023
TO: Mayor and City Council
FROM: Paul Wood
City Manager
TITLE: RESOLUTION SETTING THE CITY OF GREENFIELD’S
“APPROPRIATIONS LIMIT” FOR FISCAL YEAR 2023-24
AND DETERMINING COMPLIANCE THEREWITH
OVERVIEW:
The Gann Spending-Limitation Initiative, Article XIII B of the California Constitution, was adopted as Proposition 4 in June 1979, and was subsequently modified by Proposition 111 in June 1990. Under this article of the State Constitution, every California city is required to annually adopt a resolution setting a limitation on the annual appropriation of proceeds from taxes. For FY2023-24, staff project that the City’s appropriations subject to limitation will be approximately $12,046,321, which is about $18,096,353 less than the calculated limit of $30,142,674.
BACKGROUND:
The Gann Spending-Limitation Initiative provides for the limitation of state and local government appropriations. The Gann Initiative is actually a limitation on tax revenues, rather than a direct limitation on appropriations. Following are the major provisions of the Gann Initiative and subsequent Proposition 111 modification:
1. Appropriations subject to limitation may not exceed appropriations made in 1978-79, except as adjusted for increases to the cost of living, population and service responsibility transfer. (Adjustment factors are discussed below.)
2. Appropriations financed through service fees (to the degree that they do not exceed the cost of performing the service), grant programs, fines and forfeitures, and other specified “non-tax” sources are not subject to the appropriations limit. Essentially, with the exception of major capital related expenditures, all appropriations funded through tax revenues are subject to limitation.
3. For the purpose of identifying “proceeds from taxes’ under the Gann Initiative, state subventions that are unrestricted as to their use (e.g., Homeowners Property Tax Relief) are considered to be tax sources. On the other hand, the use of subventions like Gas Tax is restricted by the State, and as such, is classified as non-tax sources. 68 4. Under the original Gann Initiative, all proceeds from taxes received in excess of the appropriations limit were required to be returned through refunds or revision in tax rates and fee schedules within the next two fiscal years – or voter approval to increase the appropriations limit was required. Any voter-approved increase to the appropriations limit cannot exceed four years. Proposition 111 provides a one-year carryover feature to determine excess revenues under which refunds can be avoided, if the City is below the limit by the amount of the prior year excess in the subsequent year.
5. Originally, the Gann Initiative required no formal review; however, Proposition 111 requires that the annual calculation be reviewed as part of the City’s annual financial audit.
The annual adjustment factors of changes in population and cost of living for the appropriations limit calculation must be selected by a recorded vote of the Council, and include the following:
1. Population – Based on data provided annually by the State Department of Finance, cities may annually choose the population growth factor of either their city or the county.
For this year’s calculation, the City’s population growth factor (which exceeded the County’s factor) is the recommended population adjustment.
2. Cost of living – Local governments may annually choose either the percentage change in California per capita personal income, or the percentage change in their jurisdiction’s assessed valuation for non-residential new construction.
Data for the percentage change in California per capita personal income is provided annually by the State Department of Finance. Data to calculate the change in nonresidential assessed valuation is not available from the County. Therefore, the California per capita personal income change is the recommended cost of living factor.
The City’s appropriations limit for 2023-24 of $30,142,674 is calculated as follows:
Appropriations Limit Calculation
2022-23 Appropriations Limit $28,535,926
Adjustment Factors:
A. Cost of Living Options
1. Percentage change in assessed value due to new non-residential construction
data not
available
2. Percentage change in California per capital personal income 4.44% B. Population Options
1. Percentage change in City population 1.14%
2. Percentage change in County population 0.08%
Combined Adjustment Factor 1.056
2023-24 Appropriations Limit $30,142,674
The options underlined in italics above are the recommended adjustment factors in determining the City’s appropriations limit for 2023-24.
69 BUDGET AND FINANCIAL IMPACT:
There is no budget or financial impact resulting from the adoption of this limit for 2023-24. The City’s appropriations limit for FY 2023-24 has been calculated at $30,142,674. The portion of the City's budget that is subject to the appropriations limit (i.e., the proceeds of taxes) totals $12,046,321 which is well within the appropriations limit and provides a favorable variance of $18,096,353.
POTENTIAL MOTION:
I MOVE TO APPROVE/DENY RESOLUTION NO. 2023-105, A RESOLUTION SETTING THE CITY OF GREENFIELD’S “APPROPRIATIONS LIMIT” FOR FISCAL YEAR 2023-24 AND DETERMINING COMPLIANCE THEREWITH.
70 RESOLUTION NO. 2023-105
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPTING THE FISCAL YEAR 2023-2024 ANNUAL "APPROPRIATIONS LIMIT" WHEREAS, the voters approved the Gann Spending-Limitation Initiative on November 6, 1979, and Proposition I I I on June 5, 1990, which define and establish the methodology used to calculate the annual spending limit; and
WHEREAS, regulations require that the governing body of each local agency establish its appropriations limit and annual adjustment factors by resolution; and WHEREAS, the required calculations to determine the City's appropriations limit and estimated appropriations subject to limitation for FY 2023-2024 have been performed by the Finance Department and are available for public review at 599 El Camino Real, Greenfield, California.
BE IT RESOLVED by the City Council of the City of Greenfield, in compliance with Article XIIIB of the Constitution of the State of California, the following is here found and determined:
l . That the Combined Adjustment Factor used to determine the appropriations 'limit for fiscal year 2023-2024 is 1.056. That the "Appropriations Limit" for fiscal year 2023- 2024 is determined to be $30,142,674.
2. That the "Appropriations Subject to Limitation" for fiscal year 2023-2024 is estimated at $12,046,321.
4 That the difference between the "Appropriations Limit" for 2023-2024 of $30,142,674 and the projected "Appropriations Subject to Limitations" for fiscal year 2021-2022 of $12,046,321 is $18,096,353.
PASSED AND ADOPTED this 25th day of July 2023 by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
___________________________
Mayor of the City of Greenfield
Attest:
______________________________
City Clerk of the City of Greenfield
71 AGENDA DATE: July 21, 2023
MEETING DATE: July 25, 2023
TO: Mayor and Councilmembers
PREPARED BY: City Attorney’s Office
TITLE: CONSIDERATION OF SIDE LETTER AGREEMENT WITH
GREENFIELD POLICE SERGEANTS’ ASSOCIATION
REGARDING CALLBACK PAY
RECOMMENDATION:
That the City of Greenfield (“City”) City Council adopt a resolution approving a Side Letter Agreement (“Agreement”) with the Greenfield Police Sergeants’ Association (“Association”) clarifying callback compensation.
BACKGROUND AND DISCUSSION:
At the request of police department administration and the Association, good-faith negotiations were undertaken to clarify the manner in which callback pay will be applied when an employee is required to report for duty prior to the start of their shift.
The clarification was necessary to resolve whether an employee required to report for duty less than four (4) hours prior to their regularly scheduled shift was still entitled to four (4) hours of callback pay. The agreed upon language between the City and the Association within the side letter agreement serves to clarify the manner in which an employee will be paid when required to report to duty prior to a regularly scheduled shift.
If required to report for duty two (2) or less hours before a regularly scheduled shift, the employee will only be paid for the extra time worked and they will not receive the full four (4) hours of callback pay. If required to report for duty more than two (2) hours before a regularly scheduled shift, the employee will be paid for four (4) hours of callback pay. Callback pay is one and one-half (1½) an employee’s regular rate of pay.
City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
72 2
REASON FOR RECOMMENDATION:
As discussed, the side letter agreement to clarify compensation for callback pay is necessary to avoid potential disputes regarding the amount of pay required when an employee is required to report for duty prior to a regularly scheduled shift. This clarification will also allow for uniform implementation of callback procedures within the department.
PROPOSED MOTION:
I MOVE TO ADOPT RESOLUTION #2023-106, A RESOLUTION APPROVING THE SIDE LETTER AGREEMENT WITH THE GREENFIELD POLICE SERGEANTS’ ASSOCIATION CLARIFYING CALLBACK COMPENSATION.
73 RESOLUTION NO. 2023-106
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE SIDE LETTER AGREEMENT WITH THE GREENFIELD POLICE SERGEANTS’
ASSOCIATION CLARIFYING CALLBACK COMPENSATION
WHEREAS, the City Council adopted Resolution #2023-69 on June 13, 2023, a Resolution approving the Memorandum of Understanding Between the City of Greenfield (City) and Greenfield Police Sergeants’ Association (Association);and WHEREAS, at the request of the Police Department Administration and the Association, good-faith negotiations were undertaken to clarify the manner in which callback pay will be applied when an employee is required to report for duty prior to the start of their shift; and WHEREAS, the approved language between the City and the Association within the side letter agreement serves to clarify the manner in which an employee will be paid when required to report to duty prior to a regularly scheduled shift.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield hereby approves the side letter agreement to clarify compensation for the callback pay as outlined in “Exhibit A”.
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 25th day of July 2023, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSTAIN, Councilmembers:
ABSENT, Councilmembers:
_________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
74 City of Greenfield
And
Greenfield Police Sergeants’ Association
Side Letter Agreement
This Side Letter Agreement between the City of Greenfield (“City”) and the Greenfield Police Sergeants’ Association (“Association”), each individually a Party and collectively the Parties, shall serve to clarify “Call-Back” compensation when an Employee is required to report to duty prior to their regularly scheduled shift.
The Parties agree that section H (“Call-Back Pay”) of article VI (“Salary”) of the existing Memorandum of Understanding between the Parties shall be amended to read as follows:
H. Call-Back Pay
If a supervisor calls an off-duty Employee to report for duty other than for a court appearance, the Employee shall be compensated for a minimum of four (4) hours at one and one-half (1½) of the Employee’s regular rate of pay. If callback occurs two (2) hours prior to and extends into an Employee’s regular shift, the Employee will be compensated for the actual time worked at one and one-half (1½) of the Employee’s regular rate of pay. For this section only, actual time worked shall be calculated from the time of the phone call if the Employee is ordered to report immediately, or from the time scheduled to report, if the Employee is given advance notice of the order to report to their shift early.
GREENFIELD POLICE SERGEANTS’ ASSOCIATION
__________________________________ Date: ______________ Eric Azarvand, Labor Consultant
Mastagni Holstedt, APC
__________________________________ Date: ______________ Justin Mattke, President
Greenfield Police Sergeants’ Association
CITY OF GREENFIELD
__________________________________ Date: ______________ Paul Wood, City Manager
July 19, 2023
July 20, 2023
75 Exhibit "A"
__________________________________ Date: ______________ Ann Rathbun, City Clerk
__________________________________ Date: ______________ Jennifer Thompson, City Attorney
76 DEPOSITORY MATURITY DATE INTEREST
RATE
DOLLAR/PAR
AMOUNT MARKET VALUE
State of California Local Agency Investment Fund (LAIF) Immediate $ 13,899,262 $ 13,899,262 Laif Interest (January-March 2023) 2.07% $ 73,448 $ 73,448 Total State of California $ 13,972,710 $ 13,972,710
Wells Fargo Bank Checking Account Pool Cash Immediate $ 5,139,736 $ 5,139,736 Total Wells Fargo Bank $ 5,139,736 $ 5,139,736
N/A Petty Cash General Immediate $ 1,531 $ 1,531
N/A Petty Cash Police Immediate $ 500 $ 500
Total Petty Cash $ 2,031 $ 2,031
Pro Equities Cash Balance Cash, Money Funds and Bank Deposits $ 554,219 $ 554,219 Pro Equities Money Market Dreyfus Govt Cash Mngt Inv Sh 4.74% $ 272,452 $ 272,452 Pro Equities Certificates of Deposit Fort McClellan CR UN ANNISTON ALA SH CTF 5.000% 7/28/2023 5.00% $ 249,000 $ 248,960 Pro Equities Certificates of Deposit Eagle CMNTY CR UN Foothill Ranch CALIF SH CTF 5.000% 12/26/2023 5.00% $ 248,000 $ 247,640 Pro Equities Certificates of Deposit Beal Bk Plano Tex Ctf Dep 0.550% 12/27/2023 0.55% $ 249,000 $ 243,238 Pro Equities Certificates of Deposit First Natl Bk Amer East Lansing Mich Ctf Dep 0.600% 12/29/2023 0.60% $ 249,000 $ 243,268 Pro Equities Certificates of Deposit Washington ST Employees CR UN Olympia WASH SH CTF 5.000% 12/29/2023 5.00% $ 248,000 $ 247,635 Pro Equities Certificates of Deposit Beal Bk USA Las Vegas NEV Ctf Dep 0.600% 1/3/2024 0.60% $ 249,000 $ 243,076 Pro Equities Bond Federal Home Ln Bks Cons Bd 0.370% 3/8/2024 0.37% $ 570,000 $ 549,953 Pro Equities Treasury Notes United Sts Treas NTS 0.250% 6/15/2024 0.25% $ 600,000 $ 571,314 Pro Equities Certificates of Deposit California CR UN Glendale CALIF SH CTF 4.850% 12/27/2024 4.85% $ 244,000 $ 241,909 Pro Equities Certificates of Deposit First Natl Bk Damriscotta ME Ctf 0.950% 12/30/2024 0.95% $ 249,000 $ 232,892 Pro Equities Certificates of Deposit Medallion BK Salt Lake City Utah CTF DEP 4.500% 12/30/2024 4.50% $ 249,000 $ 245,596 Pro Equities Certificates of Deposit Third Fed Svgs & Ln Assn of Cleveland Ctf Dep 0.900% 12/30/2024 0.90% $ 248,000 $ 231,865 Pro Equities Certificates of Deposit Morgan Stanley Bk NA Salt Lake City Utah Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 233,200 Pro Equities Certificates of Deposit Morgan Stanley Private Bk Natl Assn PUR NY Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 233,200 Pro Equities Certificates of Deposit Technology CR UN SAN JOSE CALIF SH CTF 5.000% 2/24/2025 5.00% $ 248,000 $ 246,274 Pro Equities Certificates of Deposit Valley Strong CR UN Bakersfield CALIF SH CTF 4.800% 6/23/2025 4.80% $ 249,000 $ 246,102 Pro Equities Certificates of Deposit Connexus Cr UN Wausau WIS SH Ctf 3.500% 08/26/25 8/26/2025 3.50% $ 249,000 $ 239,299 Pro Equities Certificates of Deposit Community West CR UN Kentwood MICH CTF 4.650% 12/19/2025 4.65% $ 249,000 $ 244,630 Pro Equities Certificates of Deposit Security ST BK Warroad MINN CTF DEP 4.250% 12/22/2025 4.25% $ 249,000 $ 242,314 Pro Equities Certificates of Deposit Eaglebank Bethesda MD CTF DEP 4.400% 12/23/2025 4.40% $ 249,000 $ 243,171 Pro Equities Certificates of Deposit Synchrony Bk Retail Ctf Dep Fidelity Instl Ctf Dep 1.200% 11/30/2026 1.20% $ 248,000 $ 216,058 Pro Equities Certificates of Deposit Sallie Mae Bk Salt Lake City UT Ctf Dep 1.350% 12/15/2026 1.35% $ 248,000 $ 216,891 Pro Equities Certificates of Deposit Austin Telco Fed CR UN Tex SH CTF 4.590% 12/16/2026 4.95% $ 248,000 $ 244,771 Pro Equities Certificates of Deposit All In Fed CR UN Daleville AL SH CTF 4.450% 12/21/2026 4.45% $ 249,000 $ 241,816 Pro Equities Certificates of Deposit DORT FINL CR UN Grand Blanc MI SH CTF 4.400% 12/21/2026 4.40% $ 247,000 $ 239,508 Pro Equities Certificates of Deposit State Bk India New York NY Ctf Dep 1.400% 12/30/2026 1.40% $ 248,000 $ 216,878 Pro Equities Certificates of Deposit Texas Exchange Bk SSB Crowlet Ctf Dep 1.300% 12/30/2026 1.30% $ 249,000 $ 216,802 Pro Equities Certificates of Deposit First UTD BK & TR CO DURANT OK CTF DEP 4.000% 2/8/2027 4.00% $ 249,000 $ 237,989 Pro Equities Certificates of Deposit Latino CMNTY CR UN Durham North Carolina SH CTF 4.500% 12/21/2027 4.50% $ 249,000 $ 241,117 Pro Equities Certificates of Deposit Ideal CR UN Woodbury MN SH CTF 4.500% 12/29/2027 4.50% $ 249,000 $ 241,094 Pro Equities Certificates of Deposit US Alliance FCU RYE New York SH CTF 4.750% 12/30/2027 4.75% $ 248,000 $ 242,599 Pro Equities Certificates of Deposit Liberty First CR UN LINCOLN NEB SH CTF 4.350% 2/3/2028 4.35% $ 249,000 $ 239,476 Total Pro Equities $ 9,446,671 $ 9,097,208
TOTAL Cash and Investments $ 28,561,148 $ 28,211,686
CITY OF GREENFIELD
Cash & Investment Report
At June 30, 2023
DESCRIPTION OF SECURITY
77 P R O C L A M A T I O N
A PROCLAMATION OF THE CITY COUNCIL OF THE
CITY OF GREENFIELD HONORING
MAYOR PRO-TEM ANGELA UNTALON
WHEREAS, Angela Untalon has served as an elected member of the City Council from November 2018 to July 2023; serving as the Mayor Pro-tem from December 2020 to July 2023; and
WHEREAS, these years of service have been marked by exemplary dedication to the best interest of the community as she has worked constantly for the betterment of its economic, cultural and aesthetic development; and WHEREAS, she has earned the admiration and high regard of those with who she has come into contact, and the affection of her fellow public servants; and
WHEREAS, her performance of the duties and responsibilities as a member of the City Council has been characterized by excellent and constructive contributions to municipal government in our city.
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Greenfield, and on behalf of all our community members, does hereby express our sincere appreciation and thanks to Angela Untalon for her distinguished service to the community, and highly commend her for the manner in which she has carried out her duties and responsibilities.
DATED: July 25, 2023
______________________________
Robert White
Mayor of the City of Greenfield
78 P R O C L A M A T I O N
A PROCLAMATION OF THE CITY COUNCIL OF THE
CITY OF GREENFIELD HONORING
PLANNING COMMISSIONER TINA MARTINEZ
WHEREAS, Tina Martinez has served on the Greenfield Planning Commission for over 20 years; and WHEREAS, Ms. Martinez’s leadership as a Commissioner/Chair/ Vice Chair during a time of change and growth has had great impact and value to the City and its citizens; and NOW, THEREFORE, BE IT PROCLAIMED, that the Greenfield City Council salutes and thanks Tina Martinez for her professional services on the Greenfield Planning Commission and know that the citizens of this community appreciate her contributions and dedication to the successful completion of many developments which have taken place in the City during her tenure.
DATED: July 25, 2023
______________________________
Robert White
Mayor of the City of Greenfield
79 1
DATE: July 13, 2023
AGENDA DATE: July 25, 2023
TO: Mayor and City Council
PREPARED BY: Jim Langborg, Fire Chief
TITLE: Fire Station Renovation and Addition Concept Report
BACKGROUND AND ANALYSIS
The City of Greenfield Fire Station is an essential service building. According to the California Health & Safety Code § 16007, “an essential service building means any building, including buildings designed and constructed, for public agencies, used, or designed to be used, or any building portion of which is used or designed to be used, as a fire station, police station, emergency operations center, California Highway Patrol office, sheriff’s office, or emergency communication dispatch center.” According to the 2022 California Building Code, “an essential service building as designed and constructed shall be capable of providing essential services to the public after a disaster.” The City of Greenfield adopted the 2022 California Building Code in 2023.
The Greenfield Fire Station was constructed in 1997 and went into service in 1998. It was designed for an all-volunteer organization that did not need designated sleeping and administrative areas. Today the fire department staffs a single engine company with four personnel and has a full-time administrative staff consisting of three personnel. As the city has grown, our call volume has increased significantly, and it is not uncommon to be dispatched to multiple emergency calls at the same time. In the future, the city will need to add staffing to address the increased call volume.
Industry standards state that the typical life of a fire station is 50 to 60 years with a remodel occurring during the middle of its life. With 25 years of service, the fire station has not been remodeled and all the major mechanical and electrical systems are original. These systems include: the apparatus bay doors, bay door motors, emergency generator, radio communication system, heating and air conditioning systems, and the apparatus bay ventilation system.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
80 2
All major mechanical and electrical systems are either at the end of their life or not working. Finding replacement parts for these systems is difficult and will become more difficult in the future because manufacturers will eventually stop making them. Finally, the roof systems over both the apparatus bay and living area have a history of leaks.
During 2019 through 2021 a significant amount of time and money was spent addressing the leaks and the problems they caused. In spite of these arduous efforts, the fire station roof systems continue to leak indicating that replacing the roof may be the only long-term solution. Please see Attachment-B for a detailed list of previous and needed repairs to the fire station.
In January of 2023, Greenfield Fire Department in conjunction with the City Engineer, contracted HGE Architects to prepare a renovation and addition concept design study for the fire station. During this process, HGE consulted with mechanical engineers, electrical engineers, fire department staff, and the City Engineer to determine the current condition of the fire station, recommended additions, needed repairs, and a proposed budget. See Attachment-A for the complete report.
The addition concept design report identified multiple deficiencies in the fire station and recommended that these deficiencies are corrected with an addition and major remodel of the fire station. These recommendations include the installation of an emergency generator, seismic retrofit of the apparatus bay, the replacement of the roof, and replacement of all major mechanical/electrical systems. The report also stated that the fire station is not meeting the current needs of the fire department and will not meet its needs in the future.
FINANCIAL AND BUDGET IMPACT
None at this time. Please refer to attachments B & C for anticipated future costs.
RECOMMENDATION
Staff requests that the Council visit the fire station to obtain firsthand knowledge of the status of the facility and prioritize the funding needs of this essential service building accordingly.
PROPOSED MOTION
N/A
81 3
ATTACHMENT- A
Greenfield Fire Station
Building Renovation and Addition
Concept Design Report
82 GREENFIELD FIRE STATION
BUILDING RENOVATION AND ADDITION
CONCEPT DESIGN REPORT
For:
City of Greenfield, California
HGE Project #23.13
For:
CITY OF GREENFIELD
May 2023
83 Greenfield Fire Station
Concept Design Report
City of Greenfield – May 2023
TABLE OF CONTENTS
ITEM
GENERAL
Summary
Project Team Directory
Building Program
Cost Estimates
Drawings
CONSULTANT REPORTS
Structural
Mechanical/Plumbing
Electrical
APPENDIX
Photo Log
Meeting Notes and Agendas
Previous design options – available upon request
84 May 10, 2023
City of Greenfield
Attn: Jim Langborg, Fire Chief
380 Oak Avenue
Greenfield, CA 93927
[email protected]
Re: City of Greenfield – Fire Department Concept Design Report Dear Jim,
Find within our Concept Design Report. This is the result of several meetings and two site inspections of your facility. It has been a pleasure working with you, your staff, and the city. We look forward to the next step.
Regards,
HGE ARCHITECTS, Inc.
Joe Slack,
Project Architect
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SUMMARY
The existing Greenfield Fire Station was built in 1998 and was designed as a volunteer fire station. This station was not intended to house personnel who would live and work inside of it on a 24/7 basis. The fire station is not sufficient for the current and future working and living needs of the firefighters. Additionally, the administrative area of the fire station does not have any private offices for the Fire Chief and Deputy Chief who regularly handle confidential matters.
Currently, the Fire Chief and the Administrative Assistant work at City Hall where workspace is limited and needed for other growing departments. The Deputy Chief shares a work area with the firefighters because there is no other work area available to him or the firefighters in the station.
The SPACE PROGRAMMING SUMMARY (found within this report), based on needs assessment, calls for a building approximately 14,000 square feet, and the existing building is approximately 7,700 square feet, almost half the size.
The building is ideally located in a central location to serve the city, and the size of the apparatus bays that house the fire engines is adequate and can remain intact during a building renovation and addition project if desired. Key points that emphasize the importance of the proposed building and site improvements:
1. Non-functioning emergency generator. Fire stations are considered essential facilities and require emergency power to maintain services at all times. A 175kW generator is recommended. The generator is located in an area that will accommodate the building expansion so this work can be performed now.
2. Secure site – a secure fenced yard with gates for staff parking is desired and can be located to accommodate the building expansion. Both this item and item 1 above can be considered Phase One now if the city desires to move forward.
3. Existing asphalt paving is deteriorating, beyond the concrete aprons, and should be replaced.
4. The existing staff sleeping area is an open area with poor ventilation. As learned during the Covid crisis multiple people occupancy a single area with poor ventilation increases the opportunity for exposure to airborne viruses.
5. Turnout gear (PPE or Personal Protective Equipment), turnout coats, pants, helmets, boots, gloves, are stored in the Apparatus Bays where this expense gear is exposed to diesel exhaust particulates, dirt from the typical open air, moisture, and UV and fluorescent lighting. This all leads to adverse impacts and integrity of the PPE fabric. This equipment should be stored in an environmentally controlled room with negative ventilation to control the spread of contamination throughout the facility.
6. The four bay apparatus room housing the fire engines is adequate in area for the equipment needs. If additional engines are desired in the future another satellite fire station would likely be constructed. The large bay doors are worn and have exceeded their life span and are scheduled for replacement. The floor will be prepped, etched, and finished with epoxy paint for a more durable and cleanable surface.
7. Structural: The apparatus bay is not structurally adequate and should be strengthened or replaced. Monterey County is prone to seismic activity and structural damage to or failure of the apparatus bay is not only a safety concern, but will impede emergency response when it’s needed the most.
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The concept design project cost for addressing all the building program and facility assessment needs is $10,459,498. This includes $8,487,893 in building and site construction costs and $1,971,606 in development costs including equipment, design, permits, and contingency.
Upon city authority, the timeline for the project would be as follows:
PHASE DURATION
Owner/Architect Agreement
Schematic Design
Design Development
2 months
1 month
3 months
Construction Documents 4 months
Bidding/Permitting/Award
Construction Contract Execution
Notice to Proceed
Construction
Substantial Completion – Move in
Contingency
2 months
1 month
1 week
14 months
1 month
3 months
TOTAL 31 months
2-1/2 years
Participants during this building programming and concept design phase included:
Name Company Position Email
Owner
Jim Langborg Greenfield Fire Dept. Fire Chief [email protected] Tyler Keisling Greenfield Fire Dept. Deputy Chief [email protected] Douglas Pike MNS Engineers City Engineer [email protected] Paul Wood City of Greenfield City Manager [email protected] Architects
Joe Slack HGE Architects Principal Architect [email protected] Sam Slack HGE Architects Project Architect [email protected] Tess Guyer HGE Architects Administration [email protected] Structural Engineers
Todd Young DCI Engineers Principal Engineer [email protected] Sandra Biddulph DCI Engineers Principal Engineer [email protected] Mechanical, Plumbing, and Electrical Engineers
Rick Silenzi Interface Engineering Project Manager - Mechanical [email protected] Jeff Glanville Interface Engineering Principal Electrical Engineer [email protected] Yee Cheung Interface Engineering Principal Mechanical Engineer [email protected] Jason Lau Interface Engineering Principal Electrical Engineer [email protected] 87 5/18/2023
General1. 3 person per shift, shift 24 on, 48 off. Plus regular hours (M-F) Fire Chief, and Deputy Chief2. Provide emergency power for entire facility Width Depth Area
Apparatus Bays and Support Areas:
Apparatus - Bay 1 768 16 x 48 = 768 Existing bay to remain, replace overhead doors. (Shallow bay to accommodate Utility Room.)
Apparatus - Bay 2 1,184 16 x 74 = 1,184 Existing bay to remain, replace overhead doors.
Apparatus - Bay 3 1,184 16 x 74 = 1,184 Existing bay to remain, replace overhead doors.Apparatus - Bay 4 784 16 x 74 = 1,184 Existing bay to remain, replace overhead doors. Fitness area to be removed to recover entire bay space. Existing fitness area uses about 1/3 of bay floor area.
Apparatus: 8441 Water Tender, 25 foot
8451 Brush Rig8411 Type 1 Engine8421 Type 1 Engine 36 foot Turnout Room No 5 x 25 = 125 Can be an alcove off of Apparatus Bay Equipment Room 411 x - Existing Utility Room has multiple equipment items - SCBA, Decontam, turnout extractor, etc.
Hose Storage 4 x 25 = 100 Locate within Apparatus Bays.
CITY OF GREENFIELD
NOTES & COMMENTS, EQUIPMENT NEEDS SPACE
FIRE STATION BUILDING UPGRADES
SPACE PROGRAMMING SUMMARY
Existing
Space
Proposed or Existing Room Sizes
88 5/18/2023
Width Depth Area
NOTES & COMMENTS, EQUIPMENT NEEDS SPACE Existing Space Proposed or Existing Room Sizes SCBA Equipment Room No 16 x 12 = 192 Compressor, Fill Station, Tank Storage, Air Storage tanks. Noisy room, sound isolation preferred.
Shop No 8 x 16 = 128 Bench and storage needed for miscellaneous repairs, projects and vehicle maintenance.
EMS Room No 8 x 12 = 96 Medical supplies. Currently in cabinets within Apparatus Bays.
Decontamination Room No 12 x 16 = 192 Turnout washer/extractor, stainless steel commercial double sink with sideboards, shower pan for backboard cleaning, turnout dryer cabinet.
Administration and Support Spaces
Entry "airlock" vestibule No 8 x 10 = 80 sf
Entry / waiting 136 12 x 16 = 192 Waiting area for 4-6 seatsTraining Room No 24 x 36 = 864 Provide typical conference room equipment: ceiling mount projector, wall screen, marker board, storage for supplies, etc.
Training Room Storage Room No 8 x 10 = 80 Open office area 239 24 x 16 = 384 Space for 3 work stations (includes one spare). Plus room for work table/conference table.
Office - Captain No 12 x 12 = 144Office - Deputy Chief No 12 x 12 = 144Office - Fire Chief No 14 x 18 = 252Copy/Workroom No 8 x 12 = 96 Custodial Room No 4 x 6 = 24
Mop sink, shelves for cleaning supplies, etc. Existing custodial is in Utility Room in Apparatus Bay 1.
89 5/18/2023
Width Depth Area
NOTES & COMMENTS, EQUIPMENT NEEDS SPACE Existing Space Proposed or Existing Room Sizes Recycle Room No 10 x 14 = 140 Paper, newspaper, cans, jars, plastics, etc.
Career Residential Spaces
Dorm Rooms 424 8 x 10 Single bed rooms, (8) total. Cabinet/closet for bedding and personal effects for each crew shift (3). Desk area with data, power and phone connections.
Subtotal x quantity 80 x 8 = 640
Resident Kitchen 191 16 x 24 = 384 Commercial kitchen equipment with ample counter space, work island. 3 Generous pantry type cabinets for individual storage shelves within. Stainless steel countertops. Kitchen equipment includes:
Residential dishwasherLarge residential refrigerator + room for (1) additional5-6 foot (6) burner stove with griddle, commercial hoodDouble sinkPrep sinkWall ovens (2), conventional over convectionMicrowaveCoffee machine with water supply.
Resident Dining 306 16 x 20 = 320 Adjacent to Dayroom and Kitchen. Large enough table for 8- 10 sit down. Marker board and bulletin board.
Resident Dayroom 354 30 x 20 = 600 Relaxing, reading, TV, etc., provide 4 lounge/recliner chairs.
90 5/18/2023
Width Depth Area
NOTES & COMMENTS, EQUIPMENT NEEDS SPACE Existing Space Proposed or Existing Room Sizes Fitness Room 300 20 x 30 = 600Resident Laundry No 8 x 12 = 96 1 pair washer and dryers. Counter for folding. Existing washer/dryer in Utility Room.
Single user Toilet/Shower Rooms 40 8 x 8
Subtotal x quantity 64 x 3 = 192
Support Spaces
Data Room No 8 x 12 = 96 Floor mount data rack, phone and internet equipment Mechanical Room No 10 x 14 = 140 Water heater, HVAC equipmentElectrical Room No 8 x 12 = 96 Toilet Room - single user 163 8 x 6 = Subtotal x quantity 48 x 3 = 144 Locate one toilet room in Apparatus Bay. 5,700
ACTUAL CIRCULATION SPACE 1,994 26%
TOTAL EXISTING BUILDING 7,694
SUBTOTAL PROPOSED BUILDING = 10,861 sf
20% = 2,172
TOTAL PROGRAM BUILDING AREA (PRE-DESIGN) 13,033 sf
Grossing factor for circulation, walls, HVAC, etc.
SUBTOTAL EXISTING BUILDING SPACES
91 5/18/2023
Width Depth Area
NOTES & COMMENTS, EQUIPMENT NEEDS SPACE Existing Space Proposed or Existing Room Sizes EXISTING BUILDING AREA 7,694
TOTAL NET ADDITIONAL BUILDING AREA REQUIRED 5,339
ANTICIPATED BUILDING REPLACEMENT AREA 2,362
TOTAL BUILDING ADDITION/REPLACEMENT 7,701
APPARATUS BUILDING PORTION TO BE RENOVATED 5,332
Site Improvements
Provide replacement emergency generator, and generator enclosure/surround.Provide exterior patio space for career/on-duty firefightersProvide fenced enclosure in partial parking area for staff Provide accommodation for electronic reader boardSeparate existing public/visitor parking from apparatus bay apron to avoid response vehicle conflict
92
Greenfield Fire Station
Program Concept Sketch
93 Greenfield Fire Station
Program Concept Sketch
94 Greenfield Fire Station
Program Concept Sketch
95 5/10/2023
Site Work Construction Costs
Separate public/visitor parking area
Pedestrian walk, flatwork, driveway ramps
Exterior patio space
Fencing enclosure in partial parking area
Electronic reader board
Seal coat & stripe existing paving
Site Area 1.26 acres
sf 10 54,886 $ 548,856 $
Utility/Storm connection allowance $ 150,000
698,856
Building Construction Costs
Building Area to Remain - Fire Apparatus Bays
Structural Upgrade 5,332 sf 80 $ 426,560 $
Overhead door replacement 7 35,000 $ $ 245,000
Finishes, epoxy flooring 5,332 sf 40 $ $ 213,280
Utility Room renovation 411 100 $ $ 41,100
Mechanical system upgrade 5,332 sf 85 $ $ 453,220
Building Demolition 2,362 $ 50 $ 118,100
Building Replacement
Main floor 3,957 sf 650 $ $ 2,572,050
Second floor 3,683 600 $ $ 2,209,800
Staff deck 262 150 $ $ 39,300
Building Addition - East side 1,398 500 $ $ 699,000
Total Building Area (not including deck) 14,370 sf
Building Construction Subtotal 7,017,410
Construction Subtotal 7,716,266
Contingency 10% 771,627
TOTAL CONSTRUCTION COST ESTIMATE 8,487,893 $
$ SF 591
Development Costs
Furniture, Fixtures & Equipment 3,683 sf 10 $ $ 36,830
Architectural/Engineering Fees 10.5% 891,229 $
Soils engineering $ 25,000
Permits, Fees, Inspection 2.0% 169,758 $
Owner Contingency 10% 848,789 $
1,971,606
TOTAL PROJECT PRE-DESIGN COST ESTIMATE 10,459,498 $
$ SF 728
FIRE STATION BUILDING UPGRADES - BUILDING ADDITION AND RENOVATION
CITY OF GREENFIELD
CONCEPTUAL DESIGN PROJECT COST ESTIMATE
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GREENFIELD FIRE STATION
380 OAK AVENUE
GREENFIELD, CALIFORNIA
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# DATE DESCRIPTION
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23.13 A1.1
GREENFIELD FIRE STATION
380 OAK AVENUE
GREENFIELD, CALIFORNIA
CONCEPT DESIGN
SITE PLAN
MAY 2023
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# DATE DESCRIPTION
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380 OAK AVENUE
GREENFIELD, CALIFORNIA
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380 OAK AVENUE
GREENFIELD, CALIFORNIA
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GREENFIELD FIRE STATION
380 OAK AVENUE
GREENFIELD, CALIFORNIA
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GREENFIELD FIRE STATION
380 OAK AVENUE
GREENFIELD, CALIFORNIA
&21&(37'(6,*1
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MAY 2023
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# DATE DESCRIPTION
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GREENFIELD FIRE STATION
380 OAK AVENUE
GREENFIELD, CALIFORNIA
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MAY 2023
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FIRST FLOOR
0' - 0"
6 5 4 3 2 1
SECOND FLOOR
12' - 0"
SUN SHADING DEVICES SOLAR PV PANELSMETAL PANEL SIDING 1 CMU
RADIO ANTENNASTRELLIS COVERED DECK
TRELLIS COVERED ENTRY
WIND BREAKS
METAL PANEL SIDING 2
MECHANICAL TOWERGENERATOR ENCLOSURE
FIRST FLOOR
0' - 0"
A B C D E F G H I J
SECOND FLOOR
12' - 0"
BUILDING ADDITION EXISTING BUILDING TO RAMAIN BUILDING REPLACEMENT/ ADDITION
REPLACE EXISTING APPARATUS DOORS
DECK WIND BREAKPATIO WIND BREAK
PAINT EXISTING METAL SIDINGMETAL PANEL SIDING 1METAL PANEL SIDING 2STANDING SEAM METAL ROOF
EXISTING TRASH ENCLOSURE
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A4.2
GREENFIELD FIRE STATION
380 OAK AVENUE
GREENFIELD, CALIFORNIA
&21&(37'(6,*1
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MAY 2023
1/8" = 1'-0" :(67(/(9$7,21 1/8" = 1'-0" 1257+(/(9$7,21 # DATE DESCRIPTION
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FIRST FLOOR
0' - 0"
J I H G F E D C B A
SECOND FLOOR
12' - 0"
SOLAR PV PANELS
TRELLIS AT FRONT ENTRY
BUILDING REPLACEMENT/ ADDITION EXISTING BUILDING TO REMAIN BUILDING ADDITION
RADIO ANTENNAS MOUNTED TO TOWER
REPLACE EXISTING APPARATUS DOORS
K
FIRST FLOOR
0' - 0"
1 2 3 4 5 6
SECOND FLOOR
12' - 0"
PAINT EXISTING METAL SIDING AT APPARATUS BAYSGLAZED SECTIONAL DOOR BEYOND
GENERATOR ENCLOSUREEXISTING TRASH ENCLOSURE
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DATE:
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A4.3
GREENFIELD FIRE STATION
380 OAK AVENUE
GREENFIELD, CALIFORNIA
&21&(37'(6,*1
(;7(5,25(/(9$7,216
MAY 2023
1/8" = 1'-0" 6287+(/(9$7,21 1/8" = 1'-0" ($67(/(9$7,21 # DATE DESCRIPTION
105
Washington | Oregon | Idaho | California | Texas | Alaska | Colorado | Montana | Delaware | Pennsylvania Greenfield Fire Department
Renovation
Structural Feasibility Study
380 Oak Avenue
Greenfield, CA 93927
DCI Job Number 23031-0069
May 16, 2023
106
EXECUTIVE SUMMARY
The existing steel structure of the apparatus bay has been found to have significant deficiencies in the seismic force resisting system. These deficiencies would inhibit the operation of the fire station after a significant earthquake.
The apparatus bay does not have a clear lateral force resisting system in the east-west direction. As a result, a moderate earthquake could result in the collapse of the apparatus bay structure.
The lateral force-resisting elements in the north-south direction are not expected to perform well during an earthquake due to poor detailing of connections and frame members. The frames of the apparatus bay were built shortly before the lessons learned from the Northridge Earthquake began being implemented into the building code.
PROJECT SCOPE
The current Greenfield Fire Station includes a premanufactured steel building that contains the apparatus bay and a wood-framed building that contains the station’s support functions, including offices dispatch and dorms. The needs of the fire station have exceeded what can be provided by the current support building, and it is planned to be demolished and reconstructed without significant changes to the existing apparatus bay structure.
DATA AND OBSERVATIONS
The fire station is located at 380 Oak Avenue. The structure consists of a two-story woodframed support sector built adjacent to the single-story metal building apparatus bay. A single-story wood-framed mezzanine is present in the existing apparatus bay. A seismic gap is present between the two building parts.
Existing permit drawings, dated 1997, were made available. The drawings include detailed information for the wood building part, but the metal building is shown as a deferred submittal which would have been shown in shop drawings and delegated engineering provided to the design team and contractor during the construction process. These shop drawings could not be found. The foundations shown on the plans for the metal building were designated as tentative, with potential revisions to be made after receipt of the shop drawings and engineering package was received for the metal building.
The existing building drawings include the building design criteria, which references the 1994 UBC as the governing building code and the allowable soil bearing pressure as determined by a geotechnical report which could not be found.
DCI Engineers visited the site on April 20, 2023 to observe existing conditions. The steel frame of the apparatus bay was exposed to view. Measurements were recorded for accessible portions of the frame elements. Wall girts were either concealed by insulation and finishes or not accessible to be measured.
107
SEISMIC HAZARDS & STRUCTURAL DEFICIENCIES
The fire station drawings reference the 1994 UBC as the governing building code. In January of 1994 the historic 6.7 moment magnitude Northridge earthquake occurred in the Los Angeles area and caused significant damage to many structures. Research resulting from the study of structural failures as a result of the earthquake led to code changes that vastly improved the resiliency of structures built in seismic-prone regions. These changes to the building code were not implemented until the following code cycles, starting with the 1997 UBC. The Greenfield Fire Station built under the 1994 UBC does not benefit from the lessons learned in the Northridge earthquake. The site of the Greenfield Fire Station is located less than 15 miles away from the San Andreas Fault Zone, which is the most significant hazard source for the site.
DCI Engineers has performed an ASCE 41 Tier 1 rapid hazard screening of the structural features of the building. This provides a general idea of the adequacy of the existing conditions for BPOE (Basic Performance Objectives for Existing Buildings) criteria. The BPOE is typically used for existing buildings. It acknowledges a lower level of seismicity for an existing building on the assumption that the structure will not remain in service as long as a new building. If something is listed as “Non-Compliant,” this means it did not pass the rapid screening, that more analysis would need to be completed to prove its adequacy, and that a retrofit may be required to address the item. The “Basic,” “Wood Light Framed” (W1), and “Steel Light Frames” (S3) checklists were used. The non-structural features were not investigated at this time. A Tier 1 evaluation is a code-recognized method intended to quickly identify structural deficiencies in a building’s seismic force-resisting system.
Through the ASCE 41 rapid hazard screening, the wood support structure and wood mezzanine located within the apparatus bay were found to conform with the ASCE 41 Tier 1 procedure, with no non-compliant items found. The following items would need to be addressed in the event that a BPOE upgrade of the apparatus bay is triggered by renovation, or if a seismic retrofit is included in the project scope to increase the resiliency of the structure in the event of an emergency.
x The design and detailing of the moment frames in the apparatus bay are insufficient for the demand of the BSE-2E seismic hazard per ASCE 41. This hazard represents an earthquake with 5% chance of exceedance in 50 years. x The detailing of the moment frames in the apparatus bay does not allow for ductile behavior under cyclic loading, which is typical of pre-Northridge steel construction. x Moment frames resist the seismic demands on the apparatus bay in the north-south direction. There is no clear lateral force resisting system in the east-west direction.
There is some evidence that existing columns, which are present in the corners of the apparatus bay, may support the structure through cantilever action. These columns are not adequately attached to the structure above their base. It is unknown if the columns have a foundation adequate to serve the function of a cantilevered column.
108
RECOMMENDATIONS
Due to the need for resilient emergency facilities after an earthquake, it is DCI’s recommendation that the steel portion of the fire station either undergo a seismic upgrade or be demolished and rebuilt as part of the improvement project. If the existing steel building were to undergo a seismic upgrade, it would require extensive improvements to the existing steel frames.
The beam and column members of moment frames spanning in the north-south direction of the apparatus bay would need to be reinforced with welded doubler plates, steel plate reinforcement to flanges, and WT sections welded onto the frames to increase their strength and stiffness. The moment frame beam-column connection would need to be strengthened with additional welded plate.
On observation, there is no clear lateral force-resisting system for forces in the east-west direction. There are existing columns in all four corners that may be intended as cantilever columns by the building designer. In order to complete a seismic upgrade, this system would need to be supplemented with new portal moment frames within existing apparatus bay door openings, which would likely reduce the door clearances.
LIMITATIONS
This seismic evaluation report is not intended to identify all defects in existing workmanship or all potential seismic hazards. It is intended to identify basic structural conditions that are likely to be seismic life/safety hazards. This report is based on site observations of exposedto-view structural members and original drawings made available to DCI Engineers.
Implementation of the above recommendations will not eliminate all life/safety or building damage risk. Damage to the building or building contents during a seismic event will still be possible and may or may not be repairable.
109
Washington | Oregon | Idaho | California | Texas | Alaska | Colorado | Montana | Delaware | Pennsylvania Appendix A
Photos
110
Photo 1 – West face of building, showing office entrance and awning.
Photo 2 – Southwest corner of building, showing wood-framed office connecting to steelframed apparatus bay. 111
Photo 3 – Southeast corner of building, showing south-facing apparatus bay.
Photo 4 – Northeast Corner of building, showing east face and north-facing apparatus bay. 112
Photo 5 – North face of building, showing apparatus bay.
Photo 6 – Northwest corner of the building, showing CMU enclosed patio and roof-mounted equipment.
113
Photo 7 – Interior of apparatus bay, showing moment frames of premanufactured building including out-of-plane bracing.
Photo 8 – Beam-column connection of moment frame.
114
Photo 9 – Moment frame baseplate and connection to foundation.
Photo 10 – Possible cantilever column in building corners and connection to roof structure. 115
Photo 11 – Possible cantilever column baseplate and connection to foundation. 116
MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering
100 SW Main Street, Suite 1600
Portland, OR 97204
TEL 503.382.2266
www.interfaceengineering.com
Greenfield Fire Station
Project Name Greenfield Fire Station Date April 28, 2023 Subject Existing MEP Systems & Planned Revisions
To Joe Slack Phone 541-269-1166
HGE, Inc.
333 South 4th Street
Coos Bay, OR 97420
From Rick Silenzi; Jeff Glanville @ Interface Engineering, Inc.
Applies To Mechanical; Electrical; Plumbing
EXISTING SYSTEMS
Mechanical
HVAC
The front of the fire station, the living quarters, is being fully demolished. The area is being currently served by two gas furnaces located in the attic connected to split system air conditioning units on the roof.
The Apparatus Bays are being ventilated by five (5) exhaust fans. There are three rooftop air intakes that are ducted into the space for make-up air. Four (4) of the fans are linked to the doors to run at high speed when the doors are closed and low speed when the doors are open. They are also linked to a CO monitoring system to operate on high CO levels. One exhaust fan is provided to operate 24/7 to meet minimum ventilation requirements.
There is no heat currently provided in the apparatus bays. The original design drawings show four (4) infrared natural gas heaters, but it appears they were never installed. Gas piping is stubbed out to allow future heater installation.
Plumbing
The building is currently served by a 2” water service that enters the building on the north side. It is located in the wall of the kitchen which is scheduled for demolition. A gas fires water heater is located in the utility room in the apparatus bay. This room also currently houses a washer/dryer, turn-out washer, and SCBA system.
A 4” sanitary sewer line runs under the living quarters and slopes to the south. This serves only the living quarters. The apparatus bay trench and area drains are all connected to an oil/water separator outside the southeast corner of the building. The outlet is connected to the sewer in the adjacent street.
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The gas meter is located on the north side of the living quarters adjacent to the water service. A 2” gas line enters the building and runs up to the attic for distribution. It is also in the wall of the kitchen which is scheduled for demolition.
Roof drainage on the apparatus bays is an internal scupper and downspout system. The downspouts are connected to piping at grade. These are connected to an on-site storm water collection system.
Utilities in the apparatus bays include overhead water hose reels. Compressed air hose reels are indicated on the original building plans, but these were never installed. Compressed air is provided by a portable air compressor only.
Electrical
Power
The existing fire station is provided power via a PG&E pad mount transformer on the north side of the building. The service is provided at 208Y/120V, 3-Phase, 4-Wire and is rated for 400A. The secondary feed routes below grade from the transformer to a 400A Switchboard manufactured by CutlerHamme, located in the main mechanical/electrical room in the apparatus bay. This switchboard feeds (2) 200A branch panelboards that supply all branch circuits in the facility.
A double-throw switch was previously used for manual transfer from the utility service to the standby generator. The generator is no longer operational however.
Lighting
Interior lighting throughout the living quarters and administrative portion of the fire station (to be demolished) consists of fluorescent downlights, troffer, and volumetric fixtures. Control is limited to manual switching.
Exterior lighting consists of building mounted sconces, pole-mounted area luminaires, and bollards.
Two LED floodlights illuminate the flag poles.
Telecommunications
A small telecom cabinet is located atop the mechanical/electrical room, feeding data cabling to telecom outlets in the facility. A small standalone UPS is located adjacent. 118
3 / Interface Engineering, Inc.
NEW SYSTEMS
Mechanical
HVAC
The new living quarters will be conditioned by a new VRF (variable refrigerant flow) HVAC system.
This will be a heat pump system that will provide both heating and cooling in the new addition. A combination of ceiling hung cassette units and ducted fan coils will serve the occupied spaces.
A 100% outside air heat recovery unit, with high efficiency dual core energy recovery, filters, and supply and exhaust fans, provide code minimum ventilation air to the Office Area. An electric duct heater downstream of the ERV provides additional capacity for colder outdoor temperatures when the ERV is not able to raise the outdoor air temperature to meet the discharge air setpoint. Restroom and shower area exhaust air is ducted through the ERV and the recovered energy is used to heat the incoming outdoor air.
The IT closet will have a split system air conditioning unit. The system operates 24 x 7 and is cooling only.
Storage and gear rooms will have electric heat installed. Ventilation for the SCBA and Decon room will be designed to meet system requirements as indicated by the manufacturers installation requirements.
Ventilation for the apparatus bays will remain as is. An option to install radiant heaters will be discussed with the City.
Plumbing
All new plumbing will be provided for the living quarters new addition. Water will be piped from the existing water service to all new plumbing fixtures using a combination of copper and PEX piping.
Isolation valves will be provided at all branch piping run-outs to fixture groups, and at fixtures requiring maintenance. Water will be connected back to the existing piping serving the apparatus bays. Plumbing fixtures will be code compliant low flow fixtures.
Domestic hot water will be provided by a new gas fired condensing water heater located in the existing storage room. Hot water will be connected back to the existing piping serving the apparatus bays.
New roof drainage will be provided by gutters and downspouts. These will be connected to the existing on-site storm water collection system.
The existing gas meter will need to be relocated and gas service piped into the building to all new and existing gas loads.
A new compressed air system will be provided in the apparatus bays. The system will provide compressed air to the vehicle maintenance bay and work areas through outlets and hose reels. The 119
4 / Interface Engineering, Inc.
compressed air will be for tire maintenance, and tools in workshop areas. Compressed air will be produced by a duplex tank mounted compressor system. Each pump in the system will be sized for 100% of the load. Compressed air piping will be schedule 40 steel pipe with malleable iron fittings.
Electrical
Power
As part of the replacement and expansion of the living quarters and administrative portion of the facility, the incoming service will be upgraded to 208Y/120, 600A to account for increased needs. A new dedicated electrical room is planned to be built on the east side of the apparatus bay, where a new 600A switchboard will be located, with an exterior door to meet the requirements of the utility. A new secondary feeder will need to be trenched to that side of the building from the existing transformer location – and the transformer size will need to be evaluated with the serving utility for reuse.
Additionally, a new 175kW diesel standby generator will be provided, exterior to the building. This will have a sub-base fuel tank and weatherproof, sound-attenuated enclosure. That will then feed a new automatic transfer switch (ATS) located in the electrical room, backing up the entire service.
One branch panel will be provided in this room to re-feed existing apparatus bay branch circuits. Two branch panels will be provided in the new living quarters and administrative portion to serve the remainder of the facility.
Lighting
All areas of new construction will be provided with LED luminaires and automatic lighting controls as required by code.
New pole-mounted area lighting will be provided at the new parking area.
Telecommunications
New fiber service will be provided to the building, and terminate at a new two-post rack in a dedicated telecom room. Category 6 horizontal cabling will be provided to workstation outlets through the facility.
120
5 / Interface Engineering, Inc.
SITE PHOTOS
Figure 1: Existing 400A Switchboard
Figure 2: Existing (non-functioning) Generator
121
6 / Interface Engineering, Inc.
Figure 3: Existing Telecom Distribution
Figure 4: Apparatus Bay Ventilation
122
7 / Interface Engineering, Inc.
Figure 5: Apparatus Bay Ventilation
Figure 6: Utility Room
123
8 / Interface Engineering, Inc.
Figure 7: Gas and Water Meter
Figure 8: Internal Gutter and Downspout
124
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125
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
PHOTO LOG
Apparatus Bays – steel frames need strengthening.
Apparatus Bay slab – PVC and expoxy paint.
126
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
PHOTO LOG
Hose storage
Inadequate EMS storage
127
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
PHOTO LOG
Turnout (PPE) gear – store in environmentally isolated area.
Exercise equipment in Apparatus Bay
128
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
PHOTO LOG
Non-functioning emergency generator.
Drive-around can be eliminated for building addition.
129
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
PHOTO LOG
Space for emergency generator.
SCABA equipment.
130
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
PHOTO LOG
Career kitchen space to be expanded.
Substandard living quarters.
131
MEETING AGENDA – MEETING #2
CITY OF GREENFIELD – FIRE STATION
BUILDING RENOVATION/ADDITION
HGE Project No. 23.13
Meeting place: phone/virtual
March 30, 2023, 3:00 pm
DISCUSSION ITEMS:
1. Review program
2. Review existing condition drawings
3. Review concept designs “wedge” and “square”
4. Sustainable/environmental design goals
5. Construction costs
6. Next meeting
132
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
DESIGN MEETING #2 – MEETING MINUTES
HGE ARCHITECTS, INC. Page 1
Date: March 30, 2023
Time: 3:00 PM
Location: Virtual
Present: Title / Organization: Email:
Design Team:
Joe Slack Principal Architect, HGE [email protected]
Sam Slack Project Architect, HGE [email protected]
City Staff:
Jim Langborg Fire Chief, GFD
Tyler Keisling GFD
Douglas Pike City Engineer
Discussion Items:
1. Reviewed 5-page program document plus scale space diagrams. Discussion included:
a. 30 Turnout cages required.
b. Hose storage – okay in Bays.
c. Utility Room – existing.
i. Some decontamination function could be at exterior, fenced in. ii. Utility/custodial sink needed.
iii. For cleaning backboard etc.
iv. Drain with trap – cannot collect rainwater, needs a roof. d. Training Room:
i. 20 students typical plus instructor space.
ii. 25 would be maximum student size.
e. Day Room – 6 or 7 chairs needed. Room can be open to kitchen/dining areas. f. Unclear if electric equipment is in use.
i. Generator transfer switch currently located in room. g. Generator Enclosure comments:
i. Sun & wind deteriorate quickly.
ii. Problem is rats – could put in “tin shed”.
h. Tap Out/Alarm System:
i. County is standardizing design – will get more info from GFD or Doug Pike. i. Apparatus Doors
i. Speed doors were reviewed, no special requirements, will review at a later date.
2. Site Discussion:
133
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
DESIGN MEETING #2 – MEETING MINUTES
HGE ARCHITECTS, INC. Page 2
a. Passive Percolation Chamber under parking lot – Doug indicated this will be an easy addition to site design to satisfy containment/detainment requirements. b. Add trash enclosure.
c. Need to determine current zoning and setbacks to site plan. i. Jim/Joe to contact Danielle @ Planning – setback use.
1. Maybe 15’ at 4th Street.
3. Concept Design Review – Two options presented: The Wedge and The Square. Comments include:
a. Training Room – need quick access to Apparatus Bay.
i. Fitness Room at south appears favorable.
b. Offices – would be good to be able to lock/close off the office area from the entry/waiting area.
c. Day Room – “square” plan layout of room is big enough. i. An open “Great Room” is nice for big events. The square layout works better for this arrangement.
d. Other “Square” Plan comments:
i. Consider opening up the day Room into a great room style, per above. ii. An EMS crew that goes out more can disrupt the other staff. iii. Would like to incorporate some “old fashion”, traditional elements. iv. Fire pole – yes.
e. Deck off of kitchen – positive/desired.
i. The west side is preferred – east side residential neighborhood not. ii. Space for lunch & BBQ.
iii. Natural gas plumbed in for BBQ grill.
iv. Will look at incorporating a wind break – for strong prevailing N/S winds. f. East Addition for Apparatus support discussed:
i. Has some pros – generator, trash enclosure, SCBA, Decontamination room could all be on this end of building.
ii. Existing utility room can convert to turnout room.
1. Keep existing turnout extractor location.
2. Have a locker for surplus gear.
iii. Could include a tool shed for outdoor tools.
iv. Residential neighborhood on this side – sensitive to noise generation. 134
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
DESIGN MEETING #2 – MEETING MINUTES
HGE ARCHITECTS, INC. Page 3
g. Electrical Room
i. Plan for future with room for solar battery storage. ii. Could plan for electric fire Apparatus – room for relevant equipment. h. “Wedge” Plan – like yellow area for signage.
i. Logo – GFD has a custom logo designed .
i. Original logo from Volunteer Station. HGE will need photos. j. Desire lots of historic photos to display on available wall space. k. Open day Room/ Kitchen could offer more wall display areas. i. Antique ladder.
4. Environmental/Sustainable Design Strategies. Sam reviewed potential features:
a. Evaporative cooling tower – passive cooling and humidification. b. Sun shading devices; strategically located.
c. Fire resistant materials “Firewise” as an example to city. d. Well insulated building envelope.
e. Strategic Climate Zones
f. Water Reuse/Recycling
g. Water Catchment Systems
h. Solar
i. Yes, preferred with battery reserve/storage capacity. ii. Required – HGE to check code requirements.
i. Water containment – not at this site.
j. Drought & Fire-resistant landscape preferred.
k. Recycle room
i. Flexible
l. LID – low impact design
5. Costs:
a. Jim needs some rough numbers of cost as he is starting to discuss with financial. b. Joe reviewed initial estimate with an initial ≈$7-8 million total project cost estimate.
MEETING ADJOURNED: 4:30 PM by JAS
Next Meeting: April 13th, 3pm
135
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
DESIGN MEETING #2 – MEETING MINUTES
HGE ARCHITECTS, INC. Page 4
Issued by: Joe Slack, Principal Architect HGE ARCHITECTS, INC. 333 South 4th Street, CoosBay, Oregon 97420
Distribution (via email): Allattendees,plus:
by: Joe Slack, Principal A
136
MEETING AGENDA – MEETING #3
CITY OF GREENFIELD – FIRE STATION
BUILDING RENOVATION/ADDITION
HGE Project No. 23.13
Meeting place: phone/virtual
April 13, 2023, 3:00 pm
DISCUSSION ITEMS:
1. Meeting notes rom Meeting 2
2. Review/update program
3. Review updated concept/schematic design plan
4. Construction costs
5. On site meeting April 21 – structural, MEP.
6. Report deliverables
a. Narratives
b. Drawings
c. Renderings
d. Cost estimates
. Next meeting
137
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
DESIGN MEETING #3 – MEETING MINUTES
HGE ARCHITECTS, INC. Page 1
Date: April 13, 2023
Time: 3:00 PM
Location: Virtual
Present: Title / Organization: Email:
Design Team:
Joe Slack Principal Architect, HGE joeslac hge1.com
Sam Slack Project Architect, HGE sslac hge1.com
City Staff:
Jim Langborg Fire Chief, GFD
Tyler Keisling GFD
Douglas Pike City Engineer
Discussion Items:
1. Reviewed previous minutes, no change.
2. Reviewed/re reshed Building Program. ith the eastside addition to provide additional and immediate adjacent support space or the Apparatus Room, the building si e has grown, but it is still within close range to the pre design program area o approximatel 13,000 s .
3. Reviewed updated design drawings. The additional space on the east side or generator, shop space, electrical room, SCBA equipment, etc., was well received and provides long lasting additional space or the building.
4. A storage room is needed to serve the Training Room.
5. Modular urniture could be used or the open o ice area.
6. The receptionist area, also considered administrative assistant, needs to be separated rom career ire ighter open wor space.
. Reader board needed or site.
. Review cost estimates. Current construction cost estimate is .4 mil plus 1. mil or development costs including construction and owner contingencies or a total o .3 million. im will send contact names to oe o local general contractors or con irmation o cost per square ootage comparisons.
. Reviewed upcoming deliverables or inal concept design report.
10. Reviewed upcoming on site meeting with HGE consulting structural, mechanical/plumbing and electrical engineers, August 21.
MEETING AD OURNED: 4:30 PM b AS
Next Meeting: April 13th, 3pm
138
City of Greenfield – Fire Station Remodel
PROJECT #: 23.13
DESIGN MEETING #3 – MEETING MINUTES
HGE ARCHITECTS, INC. Page 2
Issued by: Joe Slack, Principal Architect HGE ARCHITECTS, INC. 333 South 4th Street, Coos Bay, Oregon 97420
Distribution (via email): All attendees, plus:
y: Joe Slack, Principal A
139
4 ATTACHMENT-B
Cost to The City for Repairs and Modifications Made to Date Roof Leak, Mold Abatement, and Fumigation $74,074.97
Garage Door and Opener Repairs $13,825.36
Station Repairs & Maintenance $23,606.15
Needed Modifications $24,954.85
Total Spent to Date $136,461.33
NOTE: Modifications include changes to the sleeping and administrative area.
Estimated Future Costs to The City for Upcoming Repairs and Replacement of Major Mechanical/Electrical Equipment
Apparatus Bay New Roof $150,000
Living Area New Roof $30,000
New HVAC System $30,000
New Garage Door Openers $60,000
Security Fencing $65,000
Generator $120,000
Communications System $150,000
Additional Storage Containers $12,000
New Flooring $20,000
Paint the Building $30,000
Asphalt Repairs $30,000
Security Cameras $7,000
Seismic Retrofit $426,560
TOTAL $1,130,560
140
5 ATTACHMENT-C
Cost of a Station Addition Versus a New Station Comparison Station Addition/Remodel
Building and Site Construction $8,487,893.00
Development Costs & Contingency $1,971,606.00
TOTAL $10,459,498.00
Estimated time to complete the project - 2.5 to 3 years.
Anticipate a 3% to 5% increase in total cost per year.
NOTE: No environmental studies will be required, saving time and money.
New Construction of a Fire Station
Land $1,000,000 to $1,500,000
CEQA, Land Excavation and Underground $500,000 to $750,000 Construction, Equipment, and Furnishings $18,000,000 to $20,000,000 Total $19,500,000 to $22,250,000
Estimated time to complete the project - 3 to 4 years.
Anticipate a 3% to 5% increase in total cost per year.
141
6 ATTACHMENT-D
City of Seaside, CA New Fire Station Information
142
143
144
COMMUNITY
SERVICE
OFFICERS
SGT. GUZMAN - SGT. DE LA TORRE
GREENFIELD POLICE DEPARTMENT
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Community Service Officers (CSO’s) are at
the core of helping our community
maintain a healthy quality of life in our
neighborhoods and help beautify our city
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A CSO is non-sworn, uniformed personnel,
that perform various routine law
enforcement-related tasks that do not
require the authority of a
peace officer
* They are not armed
* Carry a Body Camera
* Uniform is Grey to be Distinguished
from Police Officers
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The Greenfield Police Department
currently has 4 community service officers
that work 7 days a week
Sunday through Saturday
7:00 am – 5:00 pm
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OUR FOCUS
• Respond to quality-of-life
complaints
• Assist in parking enforcement
throughout the city
• Respond to low-priority calls
to help police officers and
allow them to remain
available to respond to
higher-priority calls
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Problems
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Vehicles Parked In Restricted Areas
Signs are clearly posted in parking lots and at regular intervals on streets. Some curbs are painted red to emphasize the areas where there is no parking.
There is NO PARKING:
• 18” from Curb
• Handicapped Zone
• Within 15’ of Fire Hydrant
• Blocking Driveway
• On Fire Lane
• On lawns
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Abandoned Vehicles
10.16.180 Abandoned Vehicles
It is unlawful for any person to abandon, park, store or leave or permit the abandonment, parking, storing or leaving of any licensed or unlicensed vehicle or part thereof which is in an abandoned, wrecked, dismantled or inoperative condition upon any private property or public property for a period of excess of thirty days. 152
Dogs At Large
6.10.040 Dogs Running at Large
It is unlawful for any person owning or having
charge, care or control of any dog to suffer or
permit any such dog to run at large within the city.
153
Cleaning Homeless Encampments
For the past several years, the City of Greenfield has turned to “Cleanups” of homeless encampments, or tent cities, as a more effective response to homelessness, as well as providing them with services and county outreach information. This is a more effective approach than repeatedly arresting individuals for, in effect, living in public.
The cleanups are also in response to community members who had negative interactions with homeless persons and their erratic behavior. 154
Regulating Peddlers and Solicitors
Regulations:
The City of Greenfield Allows a maximum of 19 companies at one given time The individuals must complete an Initial Solicitor/Peddler Application and submit required documents
Pay $150 for a Background Check, Photo, and Livescan Fingerprints The City currently has approximately 40 companies in the waiting list 155
Code Enforcement is a mechanism to protect the public health, safety, and welfare.
A nuisance is a condition which causes a hazard or some detriment to the public health, safety, and welfare.
If the property owner fails to remedy the nuisance, the city may take action to abate the nuisance.
The Code Enforcement Officers work very closely with the City of Greenfield Building Inspectors.
Ensuring Compliance with Public Nuisance,
Property Maintenance, and Zoning Violations
156
Respond To
Low-Priority Calls
From January 2022 through
June 2023;
Community Service Officers
have taken 570 Incident
reports and issued 172
Administrative Citations
157
Our Solution And
Approach
158
Three-Pronged Approach
•COMMERCIAL
•RESIDENTIAL
•PUBLIC SPACES
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FOR EACH
PRONG…
STEP #5 16
Repeat process with next most important
compliance issue
STEP #4 Cite, if necessary, to gain compliance
STEP #3 Educate the community, listen to the community, follow-up on results
STEP #2 Establish a messaging protocol from which the
community will be able to understand what is
expected of them
STEP #1 Select the top 3 most common/important
compliance issue on which to focus
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Educating the public before enforcing the rules
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Listen to feedback and adapt
162
Email [email protected]
Talk with the community in person, at
events, in meetings, and on social media
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Benefits and Our Future
- Coverage in all areas of the city to
enhance every neighborhood.
- Responsive to the public.
- Driven by feedback: we listen, and we
respond.
- More police officers are available for highpriority emergencies at a reduced cost because of the CSO’s assistance.
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Thank You!
[email protected]
[email protected]
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MEMORANDUM: July 18, 2023
AGENDA DATE: July 25, 2023
TO: Mayor and City Council
FROM: José S. Sánchez, Community Science Workshop Director TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GREENFIELD TO APPROVE THE PURCHASE OF A
SOLAR-POWERED TUK TUK VEHICLE FROM MISSION
SCIENCE WORKSHOP OF SAN FRANCISCO.
BACKGROUND
The City of Greenfield, operating the Greenfield Community Science Workshop (CSW), which provides a public space for science and nature exploration, has been offered the opportunity to purchase a solar-powered Tuk Tuk vehicle by the Mission Science Workshop of San Francisco.
This organization is financially backed by Community Initiatives, a registered 501(c)(3) nonprofit.
The vehicle, identified as a Tuk Tuk, will be used exclusively for the activities and programs associated with the CSW. The City is permitted to modify or customize the vehicle to align with these purposes. It's important to note that no funds from the City's general fund will be used to repair or customize the vehicle. All funding inveted in the Tuk Tuk will come exclusively from grants and contracts secured by the Greenfield CSW.
The sales agreement includes indemnification clauses for both parties and clearly specifies the obligations and responsibilities of each party concerning the vehicle. The vehicle will be sold in an as-is condition and the seller will provide any relevant guarantees, warranties, and manuals upon the execution of the agreement. The city will pay a nominal amount of one dollar ($1.00) in exchange for the vehicle.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
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BUDGET IMPACT
There will be no impact on the City's General Fund for the purchase, repair, or customization of the vehicle. All costs associated with the Tuk Tuk will be covered by grants and contracts secured by the Greenfield CSW.
RECOMMENDATION
Staff recommends Council approve the resolution to authorize the purchase of the Tuk Tuk vehicle as per the sales agreement.
PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION #2023-107, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD TO APPROVE THE PURCHASE OF A
SOLAR-POWERED TUK TUK VEHICLE FROM MISSION SCIENCE WORKSHOP OF SAN FRANCISCO.
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RESOLUTION NO. 2023-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO APPROVE
THE PURCHASE OF A SOLAR-POWERED TUK TUK VEHICLE FROM MISSION SCIENCE
WORKSHOP OF SAN FRANCISCO
WHEREAS, the City of Greenfield, operating the Greenfield Community Science Workshop (CSW), which provides a public space for science and nature exploration; and WHEREAS, the City has been offered the opportunity to purchase a solar-powered Tuk Tuk vehicle by the Mission Science Workshop of San Francisco; and WHEREAS, the Tuk Tuk vehicle will be used exclusively for the activities and programs associated with the CSW and no funds from the City's general fund will be used to repair or customize the vehicle; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield hereby authorizes the purchase of the Tuk Tuk vehicle from the Mission Science Workshop of San Francisco for $1.00 and authorizes the execution of the attached sales agreement, marked as Exhibit “A”.
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 25th day of July 2023, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSTAIN, Councilmembers:
ABSENT, Councilmembers:
________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
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SALES AGREEMENT
This Sales Agreement (“Agreement”) is made and entered into this [DATE] day of [MONTH] 2023 (“Agreement Date”), by and between the City of Greenfield (“City”), and Mission Science Workshop of San Francisco, which is fiscally supported by Community Initiatives, a registered taxexempt 501(c)(3) nonprofit organization, (“Seller”).
RECITALS
A. City operates the Greenfield Community Science Workshop (“CSW”) whose purpose is to inspire children and communities with the wonders of nature and the physical world through a free public space full of tools, materials and fascinating exhibits.
B. The CSW is entirely funded through grants and donations.
C. Seller wishes to sell a solar-powered, three-wheeled motorized rickshaw, otherwise known as a Tuk Tuk, serial # [SERIAL NUMBER] (“Vehicle”) to the City for the purpose of continuing to propagate science education through the CSW model.
NOW THEREFORE, in consideration of the terms and conditions of this Agreement, including the foregoing Recitals, City and Seller agree as follows:
1. Use of Vehicle. The City shall utilize the Vehicle for the purposes stated above and will exclusively use the Vehicle for programs and activities related to the CSW. The City may modify or customize the vehicle as it sees fit for these purposes.
2. Sale. The City and the Seller acknowledge that Seller will complete the transfer of the Vehicle to the City on or about [DATE].
3. Indemnification. Seller shall indemnify the City and shall hold the City free and harmless from all liability and from all claims, demands, damages, and costs asserted against or incurred by the City, its officers, agents, or employees, arising from or connected with the Vehicle or this Agreement. The indemnity given herein shall include the cost of defense including, but not limited to, reasonable attorneys’ fees. This provision shall survive the termination or revocation of this Agreement and shall continue for one (1) year following the Agreement date.
4. City shall indemnify the Seller and shall hold the Seller free and harmless from all liability and from all claims, demands, damages, and costs asserted against or incurred by the Seller, its officers, agents, or employees, arising from or connected with the Vehicle or this Agreement. The indemnity given herein shall include the cost of defense including, but not limited to, reasonable attorneys’ fees. This provision shall survive the termination or revocation of this Agreement and shall continue for one (1) year following the Agreement date.
5. No Property Interest Created. This Agreement does not create any interest for Seller, or any third party, in the CSW or any property owned or maintained by the City, and is not coupled with any property interest or other interest.
Payment. The City will pay Seller one dollar ($1.00) in exchange for the Vehicle, as set forth in Seller’s invoice.
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Exhibit "A"
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6. Return of Vehicle. City agrees to contact Seller regarding return or disposition of the Vehicle upon the happening of any one of the following conditions:
a. The CSW ceases to exist as a City program.
b. The CSW no longer uses or has a need for the Vehicle.
7. Warranties and Guarantees. The Vehicle is sold in an as is condition as set forth in Seller’s invoice. Seller shall forward any guarantees, warranties, and maintenance and operations manuals related to the Vehicle to City upon execution of this Agreement.
8. Liens and Claims. Seller warrants that there are no liens or other claims on the Vehicle. If Seller fails to remove any liens or claims and any judgment is entered thereon or thereunder, Seller shall pay that judgment. Should Seller fail, neglect, or refuse to remove any lien or claim or to pay any judgment, City shall have the right, but not the obligation, to pay any amount required to release any such liens or claims, or to defend any action brought on the liens or claims and to pay any judgment entered on the liens or claims, and Seller shall be liable to City for all costs, damages, reasonable attorneys’ fees, and any amounts expended in defending any proceedings or in the payment of any of said liens or claims or any judgment obtained therefor.
9. Complete Sale. Seller shall unconditionally sell its right, title, and interest in the Vehicle to the City. Seller and City shall complete any paperwork required to ensure complete transfer of the Vehicle.
10. Seller’s Responsibility for the Vehicle. Until the City Council accepts the sale of the Vehicle, Seller shall have the charge and care of the Vehicle and shall bear the risk of injury, loss, or damage to any part thereof by the actions of Seller or from any other cause.
11. Entire Agreement. This Agreement constitutes the sole and entire agreement between the parties with respect to the subject matter dealt with in this Agreement and all understandings, oral or written, with respect to the subject matter of this Agreement are hereby superseded.
12. Future Assurances. Each party hereto shall cooperate and take such actions as may reasonably be requested by the other party hereto in order to carry out the provisions of this Agreement and the transactions contemplated by this Agreement.
13. Amendment of Agreement. No modification of, deletion from, or addition to this Agreement shall be effective unless made in writing and executed by both the City and Seller.
14. Waiver. The failure by either party to enforce any term or provision of this Agreement shall not constitute a waiver of that term or provision, or any other term or provision. No waiver by either party of any term or provision of this Agreement shall be deemed or shall constitute a waiver of any other provision of this Agreement, nor shall any waiver constitute a continuing waiver unless otherwise expressly provided in writing.
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15. Severability. In the event any clause, sentence, term or provision of this Agreement shall be held by any court of competent jurisdiction to be illegal, invalid, or unenforceable for any reason, the remaining portions of this Agreement shall nonetheless remain in full force and effect.
16. Construction of Agreement. The terms and provisions of this Agreement shall be liberally construed so as to effectuate the purposes set forth herein.
17. Headings. The headings in this Agreement are for convenience only and do not define, limit, or describe the scope or intent of any provision of this Agreement.
18. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of [STATE].
19. NOTICES. Any notice required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been given upon the earlier of actual receipt or: (a) personal delivery to the party to be notified; (b) when sent, if sent by electronic mail or facsimile during the recipient's normal business hours, and if not sent during normal business hours, then on the recipient's next business day; (c) five days after having been sent by registered or certified mail, return receipt requested, postage prepaid; or (d) one day after deposit with a nationally recognized overnight courier, freight prepaid, specifying next-day delivery, with written verification of receipt.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and year first above written.
For Seller: For City:
Date: ______________________________ Date:_______________________________ [NAME], [TITLE] Robert White, Mayor
Mission Community Science Workshop City of Greenfield
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AGENDA DATE: July 21, 2023
MEETING DATE: July 25, 2023
TO: Mayor and Councilmembers
PREPARED BY: City Attorney’s Office
TITLE: CONSIDERATION OF POSTPONEMENT OF WATER RATE
INCREASE
RECOMMENDATION:
That the City of Greenfield (“City”) City Council adopt a resolution postponing the 2023- 2024 water rate increase adopted by the City Council on June 27, 2023, and direct staff to review and amend the water rate study if necessary.
BACKGROUND AND DISCUSSION:
On June 27, 2022, the City Council approved increases to the City’s water and sewer rates. The approved increase followed the legally required Proposition 218 notification process which requires all parcel owners and all water account holders to be notified at least forty-five (45) days prior to the hearing at which the water rate increase was considered. Recipients of the notice may protest the water rate increase and if fifty percent (50%) plus one parcel owners or account holders protest the rate increase, the rate increase may not be approved. The City mailed 7,172 Proposition 218 notices and received 3 protests letters and 139 signatures on the petitions submitted..
Another relevant tenant of Proposition 218 is that revenues derived from water rates may not exceed the funds required to provide the water service and may not be used for any other purpose than that for which the rate was imposed.
In early July 2023, as City staff prepared to enter the new water and sewer rates into the City’s utility billing software system, staff discovered that the water account charge of $12.97, approved in 2017, had been charged for one month in 2017 but had not been charged again since. The reasons that this occurred are being investigated and the City City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
173
2 Manager and City Attorney will update the City Council when the circumstances that led to this error become clearer. This error only impacts the water, not the sewer, rates.
City staff and the City Attorney are scheduling a meeting with the rate consultant to better understand how this error may or may not have impacted the rate study. If the rate study was conducted based upon flawed assumptions, the study will have to be amended to ensure that water rates comply with Proposition 218 and do not exceed the cost to provide water service.
In the meantime, it is the City Attorney’s recommendation that the City Council postpone the previously approved water rate increase. We will return to Council at the September 12, 2023, Council meeting with more information and recommended action moving forward.
REASON FOR RECOMMENDATION:
As discussed above it is important that the City have a legally defensible rates and rate structure. City staff and the City Attorney are not sure whether the rate study was impacted by the error so, it is recommended that the rate increase be postponed until more information is available.
PROPOSED MOTION:
I MOVE TO ADOPT RESOLUTION #2023-108, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD POSTPONING THE 2023-2024 WATER RATE INCREASE 174
RESOLUTION NO. 2023-108
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD POSTPONING THE 2023-2024 WATER RATE INCREASE
WHEREAS, the City of Greenfield (“City”) hired a water rate consultant to evaluate the City’s current rates and financial data and to propose new rates, if necessary, that meet the City’s financial and strategic goals.
WHEREAS, the rate study found that water rates must be increased to raise sufficient revenue to meet the City’s future capital improvement and reserve fund goals; and WHEREAS, California’s Proposition 218 prohibits water rate revenue from exceeding the funds required to provide water service; and
WHEREAS, in May and June 2023, the City conducted the legally required Proposition 218 public notification process to increase water rates; and WHEREAS, on June 27, 2023, the City Council held a public hearing and voted to increase water rates; and
WHEREAS, in July 2023, City staff discovered an error in the City’s utility billing software system which may have impacted the rate study; and WHEREAS, City staff must determine the impact of the error on the rate study prior to increasing water rates.
NOW THEREFORE, BE IT RESOLVED, that the City Council resolves to postpone the water rate increase until staff can determine whether the rate study must be amended to comply with Proposition 218.
PASSED AND ADOPTED by the City Council of the City of Greenfield on this twenty-fifth day of July 2023, by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
__________________________
Robert White, Mayor
ATTEST:
_________________________
Ann Rathbun, Clerk
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MEMORANDUM: July 21, 2023
AGENDA DATE: July 25, 2023
TO: Mayor and City Council
FROM: Ann F. Rathbun, City Clerk
TITLE: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GREENFIELD MAKING APPOINTMENTS TO THE
ASSOCIATION OF MONTEREY BAY AREA GOVERNMENTS
(AMBAG), SALINAS VALLEY SOLID WASTE AUTHORITY
(SVSWA), MONTEREY-SALINAS TRANSIT DISTRICT BOARD
(MST), AND SOUTH SALINAS VALLEY BROADBAND
AUTHORITY (SSVBA)
BACKGROUND:
Former Mayor Pro-tem Untalon served as a member and alternate to several committees. The following appointments will need to be filled due to her resignation:
AMBAG – Alternate
SVSWA – Member
MST – Alternate
SSVBA - Member
Association of Monterey Bay Area Governments (AMBAG)
AMBAG meets the second Wednesday of every month at 6 p.m. in Seaside.
Salinas Valley Solid Waste Authority (SVSWA)
SVSWA meets the third Thursday of every month at 6 p.m. in Gonzales.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
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Monterey Salinas Transit (MST)
MST meets the second Monday of every month at 10 a.m. in Monterey.
South Salinas Valley Broadband Authority
The Authority meets on a quarterly basis in Greenfield.
REVIEWED AND RECOMMENDED:
The City Clerk and City Manager recommend adoption of the attached resolution appointing members and alternates to the specified boards and commissions.
CONSEQUENT ACTION:
None.
POTENTIAL MOTION:
I MOVE TO ADOPT RESOLUTION #2023-109, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD MAKING APPOINTMENTS TO THE
ASSOCIATION OF MONTEREY BAY AREA GOVERNMENTS (AMBAG), SALINAS
VALLEY SOLID WASTE AUTHORITY (SVSWA) AND MONTEREY-SALINAS
TRANSIT (MST) DISTRICT BOARD AND SOUTH SALINAS VALLEY BROADBAND
AUTHORITY (SSVBA)
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RESOLUTION NO. 2023-109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD MAKING
APPOINTMENTS TO THE ASSOCIATION OF MONTEREY BAY AREA GOVERNMENTS (AMBAG), SALINAS VALLEY SOLID WASTE AUTHORITY (SVSWA), MONTEREYSALINAS TRANSIT (MST) DISTRICT BOARD AND THE SOUTH SALINAS VALLEY
BROADBAND AUTHORITY (SSVBA)
WHEREAS, it is necessary to appoint a representative and alternate to local government boards, commissions, authorities and committees; and
WHEREAS, Council desires to make such appointments in order to have City representation.
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the City Council of the City of Greenfield hereby appoints _____________, alternate to the Association of Monterey Bay Area Governments (AMBAG); and
BE IT FURTHER RESOLVED, that the City Council of the City of Greenfield hereby appoints _________________, member to the Salinas Valley Solid Waste Authority (SVSWA).
BE IT FURTHER RESOLVED, that the City Council of the City of Greenfield hereby appoints _________________, alternate to the Monterey-Salinas Transit (MST) District Board; and BE IT FURTHER RESOLVED, that the City Council of the City of Greenfield hereby appoints _______________________, member to the South Salinas Valley Broadband Authority; and PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting duly held on the 25th day of July 2023, by the following vote:
AYES, and in favor thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
_______________________
Robert White, Mayor
Attest:
_________________________
Ann F. Rathbun, City Clerk
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