City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
February 13, 2024
6:00 P.M.
Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Yanely Martinez
Rachel Ortiz
Andrew Tipton
The Greenfield City Council meeting on February 13, 2024 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:
Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.
A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. INVOCATION BY PASTOR DIANA SALINAS
D. PLEDGE OF ALLEGIANCE
E. AGENDA REVIEW
F. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
City Council Agenda
February 13, 2024
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.
PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on February 12, 2024. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.
G. COMMENTS FROM CITY COUNCIL
H. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
H-1. APPROVE Warrants #320573 through #320721 and Bank Drafts #5836 through #5879 in the amount of $1,188,388.29 – Page 1
H-2. APPROVE Minutes of the January 23, 2024 City Council Meeting – Page 29 H-3. RECEIVE AND FILE Monthly Reports – Finance / Science Workshop– Page 36 H-4. ADOPT Resolution #2024-13, A Resolution of the City Council of the City of Greenfield Supplementally Appropriating $1,815,562 for the Purchase of the Property to be Used for the New Community Center at Apple and 12th Street, (APN/Parcel ID 109-232-006) – Page 41
I. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS I-1. PROCLAMATION – A Proclamation of the Mayor and City Council of the City of Greenfield Proclaiming February as National Pesticide Awareness Month – Page 46 I-2. REPORTS – League of California Cities – Mayors and Councilmembers Academy I-3. PRESENTATION – Fiscal Year 2023-2024 Mid-Year Financial Review – Page 47 City Council Agenda
February 13, 2024
J. CITY COUNCIL BUSINESS
J-1. ADOPT A Resolution of the City Council of the City of Greenfield Ratifying and Extending the Proclamation of a Local Emergency – Page 60 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-14
J-2. ADOPT A Resolution of the City Council of the City of Greenfield to Approve the Position of EMS Coordinator and Make a Supplemental Appropriation in the Amount of $10,000 to the 2023-2024 Fiscal Year Budget to Fund the Position of EMS Coordinator – Page 66
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-15
J-3. ADOPT A Resolution of the City Council of the City of Greenfield Approving a Supplemental Appropriation for the Department of Homeland Security Emergency Generator Grant Funds for Fiscal Year 2023-2024 in the Amount of $1,011,162.66 –
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-16
J-4. REVIEW AND APPROVE – Greenfield Police Department’s Annual Military Equipment Report – Page 71
a. Staff Report
b. Public Comments
c. City Council Comments / Review
Staff Recommended Action – Review and Approve
J-5. ADOPT A Resolution of the City Council of the City of Greenfield Appointing Councilmember Yanely Martinez to the CalCities Environmental Quality Policy Committee – Page 77
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-17
J-6. DISCUSSION AND REVIEW – Councilmember Allegation of Misconduct – Page 79 a. Staff Report
b. Public Comments
c. City Council Comments / Review
Staff Recommended Action – Discuss and Review
City Council Agenda
February 13, 2024
J-7. DISCUSSION AND REVIEW – Selecting a Facilitator for City Council Member Teambuilding Training – Page 112
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Discuss and Direction
J-8. DISCUSSION AND REVIEW – City of Greenfield City Council Rules of Order and Protocols and the City Council Code of Conduct – Page 114 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Discuss and File Report
K. CITY ATTORNEY REPORT
L. CITY MANAGER REPORT
M. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II).
This agenda is duly posted outside City Hall and on the City of Greenfield web site. 2/9/2024 3:59:07 PM Page 1 of 5
Check Report
Greenfield, CA By Check Number
Date Range: 01/19/2024 - 02/08/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
04528 CARLOS VEGA 01/19/2024 Regular 0.00 -94.57 316454 01601 PACIFIC GAS & ELECTRIC 01/19/2024 Regular 0.00 -6,942.03 317437 04528 CARLOS VEGA 01/19/2024 Regular 0.00 -8.29 319569
00749 CITY OF GREENFIELD 01/19/2024 Regular 0.00 -32.51 319703 05224 RACHEL ORTIZ 01/31/2024 Regular 0.00 -186.34 320518 04528 CARLOS VEGA 01/19/2024 Regular 0.00 102.86 320573 00749 CITY OF GREENFIELD 01/19/2024 Regular 0.00 32.51 320574 01601 PACIFIC GAS & ELECTRIC 01/19/2024 Regular 0.00 6,942.03 320575 00174 A&G PUMPING 01/24/2024 Regular 0.00 447.50 320576 04379 ARMANDO JR. LERMA 01/24/2024 Regular 0.00 18.00 320577 00101 AT&T 01/24/2024 Regular 0.00 66.99 320578
00240 BLX GROUP, LLC 01/24/2024 Regular 0.00 1,800.00 320579 04750 BOUND TREE MEDICAL, LLC 01/24/2024 Regular 0.00 183.07 320580 05233 BRAULIO FABIAN 01/24/2024 Regular 0.00 67.56 320581 05387 BRENNTAG PACIFIC INC 01/24/2024 Regular 0.00 5,890.84 320582 04497 BRYAN DE LA TORRE 01/24/2024 Regular 0.00 18.00 320583 00320 CAL-WEST 01/24/2024 Regular 0.00 1,304.22 320584
00396 CASEY PRINTING 01/24/2024 Regular 0.00 1,528.87 320585 05136 CHARTER COMMUNICATIONS 01/24/2024 Regular 0.00 610.57 320586 04407 CINTAS CORPORATION #630 01/24/2024 Regular 0.00 639.18 320587 00752 CITY OF GREENFIELD 01/24/2024 Regular 0.00 13,783.67 320588 01942 CITY OF SOLEDAD 01/24/2024 Regular 0.00 6,044.50 320591 04342 CORE & MAIN LP 01/24/2024 Regular 0.00 466.93 320592 04133 ELMUT SAAVEDRA 01/24/2024 Regular 0.00 200.00 320593 05169 EVELYN T VELASQUEZ MULLEN 01/24/2024 Regular 0.00 679.64 320594 04287 FLUID RESOURCE MANAGEMENT 01/24/2024 Regular 0.00 26,712.75 320595 05262 FRESNO OXYGEN & WELDING SUPPLY 01/24/2024 Regular 0.00 244.10 320596 04753 G&C CONSULTING, INC. 01/24/2024 Regular 0.00 6,000.00 320597 04132 GARDAWORLD 01/24/2024 Regular 0.00 142.28 320598
01383 GEORGE L. MEE MEMORIAL HOSPITA 01/24/2024 Regular 0.00 1,742.00 320599 00725 GREEN RUBBER-KENNEDY AG 01/24/2024 Regular 0.00 53.97 320600 05005 GREENFIELD 101, INC. 01/24/2024 Regular 0.00 54.00 320601 00721 GREENFIELD TRUE VALUE 01/24/2024 Regular 0.00 192.27 320602 00805 HACH COMPANY 01/24/2024 Regular 0.00 53.50 320603 00809 HDL COREN & CONE 01/24/2024 Regular 0.00 1,800.00 320604 05337 HM SUPPLIES, INC. 01/24/2024 Regular 0.00 484.48 320605 00820 HOME DEPOT CREDIT SERVICES 01/24/2024 Regular 0.00 116.31 320606 05200 HYDROSCIENCE ENGINEERS, INC. 01/24/2024 Regular 0.00 112,779.40 320607 05156 JAIME MARTINEZ 01/24/2024 Regular 0.00 179.99 320608 04982 JESUS V.M. RANGEL 01/24/2024 Regular 0.00 265.00 320609 05378 JET MULCH, INC. 01/24/2024 Regular 0.00 13,929.98 320610 04046 JOSEPH DYELS 01/24/2024 Regular 0.00 265.00 320611 04046 JOSEPH DYELS 01/24/2024 Regular 0.00 18.00 320612 04253 JUSTIN MATTKE 01/24/2024 Regular 0.00 18.00 320613 01236 LEAGUE OF CALIFORNIA CITIES 01/24/2024 Regular 0.00 7,764.00 320614 01258 LOZANO SMITH, LLP 01/24/2024 Regular 0.00 12,333.54 320615 04241 MIRACLE PLAYSYSTEMS INC 01/24/2024 Regular 0.00 39,524.19 320616 01300 MISSION LINEN SUPPLY 01/24/2024 Regular 0.00 104.80 320617 00418 MJJ COLLISION CENTER 01/24/2024 Regular 0.00 300.00 320618 13015 MNS ENGINEERS, INC. 01/24/2024 Regular 0.00 45,813.50 320619 01380 MONTEREY COUNTY ANIMAL SERVICES CENTER 01/24/2024 Regular 0.00 10,377.00 320620 05273 MONTEREY COUNTY REGIONAL FIRE PROTECTION DISTRICT 01/24/2024 Regular 0.00 140.00 320621 04670 NAPA AUTO PARTS 01/24/2024 Regular 0.00 820.96 320622 04653 NEW SV MEDIA, INC 01/24/2024 Regular 0.00 1,848.80 320623 1 Check Report Date Range: 01/19/2024 - 02/08/2024
2/9/2024 3:59:07 PM Page 2 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 05167 NICHOLAS NUNEZ 01/24/2024 Regular 0.00 18.00 320624 01506 OFFICE DEPOT 01/24/2024 Regular 0.00 131.04 320625 01532 O'REILLY AUTO PARTS 01/24/2024 Regular 0.00 1,413.58 320626 01601 PACIFIC GAS & ELECTRIC 01/24/2024 Regular 0.00 9,537.22 320627 01631 PACIFIC TRUCK PARTS, INC. 01/24/2024 Regular 0.00 155.13 320628 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 01/24/2024 Regular 0.00 108.41 320629 04299 PURE WATER 01/24/2024 Regular 0.00 151.75 320630
01837 R G FABRICATION 01/24/2024 Regular 0.00 2,850.00 320631 05035 RENNE PUBLIC LAW GROUP, LLP 01/24/2024 Regular 0.00 4,750.00 320632 05440 REVENUE NOW INC 01/24/2024 Regular 0.00 1,345.60 320633 01919 SALINAS VALLEY FORD 01/24/2024 Regular 0.00 93.85 320634 01999 SALINAS VALLEY SOLID WASTE AUTHORITY 01/24/2024 Regular 0.00 4,720.66 320635 01988 SIRCHIE ACQUISITION COMPANY, LLC 01/24/2024 Regular 0.00 262.44 320636 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 01/24/2024 Regular 0.00 7,160.95 320637 04315 STAPLES ADVANTAGE 01/24/2024 Regular 0.00 165.30 320638 00386 STATE OF CA DEPT. OF JUSTICE 01/24/2024 Regular 0.00 443.00 320639 04758 SURVEILLANCE GRID INTEGRATION INC. 01/24/2024 Regular 0.00 43,689.18 320640 09396 SWIFT TECTONICS, INC. 01/24/2024 Regular 0.00 42,329.50 320641 04465 TARGET PEST CONTROL 01/24/2024 Regular 0.00 95.00 320642 05174 THEODORE AVERY 01/24/2024 Regular 0.00 18.00 320643 04557 TODD GROUNDWATER 01/24/2024 Regular 0.00 1,612.50 320644 02002 TRI-COUNTY FIRE PROTECTION 01/24/2024 Regular 0.00 110.00 320645 00634 TYLER TECHNOLOGIES 01/24/2024 Regular 0.00 3,822.50 320646 03912 URETSKY SECURITY 01/24/2024 Regular 0.00 200.00 320647 05128 V & V MANUFACTURING, INC. 01/24/2024 Regular 0.00 427.63 320648 02241 VAL'S PLUMBING AND HEATING 01/24/2024 Regular 0.00 1,184.33 320649 02210 VERIZON WIRELESS 01/24/2024 Regular 0.00 1,119.49 320650 00317 DEPARTMENT OF CONSERVATION 01/26/2024 Regular 0.00 5,064.03 320651 03987 U.S. BANK 01/31/2024 Regular 0.00 50,960.11 320652 03976 US BANK 01/31/2024 Regular 0.00 -67.60 320661
03976 US BANK 01/31/2024 Regular 0.00 67.60 320661
00749 CITY OF GREENFIELD 02/01/2024 Regular 0.00 32.51 320662 00713 G P O A 02/01/2024 Regular 0.00 1,120.00 320663
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 02/01/2024 Regular 0.00 300.00 320664 04521 Greenfield Professional Firefighters 02/01/2024 Regular 0.00 315.00 320665 05322 OPERATING ENGINEERS LOCAL NO. 3 02/01/2024 Regular 0.00 191.10 320666 05407 Right Now Loans 02/01/2024 Regular 0.00 265.40 320667 01911 SEIU Local 521 02/01/2024 Regular 0.00 704.85 320668 04520 ALERT-ALL CORP 02/05/2024 Regular 0.00 273.76 320669 00180 ALL SAFE INTEGRATED SYSTEMS 02/05/2024 Regular 0.00 405.00 320670 04732 ALPHA AUTO BODY INC. 02/05/2024 Regular 0.00 99.00 320671 05095 ANGEL ARMOR, LLC 02/05/2024 Regular 0.00 5,188.74 320672 04775 ARCHIVESOCIAL, INC 02/05/2024 Regular 0.00 4,188.00 320673 00119 AT&T 02/05/2024 Regular 0.00 888.13 320674
00153 AT&T 02/05/2024 Regular 0.00 223.28 320675
00130 AT&T 02/05/2024 Regular 0.00 1,029.39 320676
05100 BSN SPORTS LLC 02/05/2024 Regular 0.00 7,675.48 320677 05185 CAROLYN JOY BONNER 02/05/2024 Regular 0.00 200.00 320678 00396 CASEY PRINTING 02/05/2024 Regular 0.00 8,146.81 320679 04407 CINTAS CORPORATION #630 02/05/2024 Regular 0.00 323.95 320680 01942 CITY OF SOLEDAD 02/05/2024 Regular 0.00 3,297.00 320681 04681 CLARK PEST CONTROL 02/05/2024 Regular 0.00 178.00 320682 04342 CORE & MAIN LP 02/05/2024 Regular 0.00 399.13 320683 05103 DRIVE CUSTOMS 02/05/2024 Regular 0.00 2,903.48 320684 04377 ENGIE SERVICES U.S. INC. 02/05/2024 Regular 0.00 35,169.90 320685 00720 GRAINGER 02/05/2024 Regular 0.00 850.28 320686
00725 GREEN RUBBER-KENNEDY AG 02/05/2024 Regular 0.00 297.70 320687 00803 HYDRO TURF, INC. 02/05/2024 Regular 0.00 843.15 320688 04095 LIFTOFF LLC 02/05/2024 Regular 0.00 240.00 320689 04617 MANUEL AYALA 02/05/2024 Regular 0.00 150.00 320690 13015 MNS ENGINEERS, INC. 02/05/2024 Regular 0.00 32,737.50 320691 2 Check Report Date Range: 01/19/2024 - 02/08/2024
2/9/2024 3:59:07 PM Page 3 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 13004 MONTEREY BAY ANALYTICAL SERVICE 02/05/2024 Regular 0.00 2,403.00 320692 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 02/05/2024 Regular 0.00 1,012.00 320693 04002 MONTEREY COUNTY OFFICE OF EDUCATION 02/05/2024 Regular 0.00 1,046.50 320694 04443 MOTOROLA SOLUTIONS, INC. 02/05/2024 Regular 0.00 46,715.32 320695 04961 NANCY CORREA 02/05/2024 Regular 0.00 79.39 320696 04670 NAPA AUTO PARTS 02/05/2024 Regular 0.00 669.91 320697 01506 OFFICE DEPOT 02/05/2024 Regular 0.00 65.49 320698 01532 O'REILLY AUTO PARTS 02/05/2024 Regular 0.00 444.89 320699 05366 OSCAR MORALES 02/05/2024 Regular 0.00 209.25 320700 01601 PACIFIC GAS & ELECTRIC 02/05/2024 Regular 0.00 3,000.00 320701 01601 PACIFIC GAS & ELECTRIC 02/05/2024 Regular 0.00 138,088.36 320702 05449 PRO-PIPE, INC. 02/05/2024 Regular 0.00 69,581.28 320703 05224 RACHEL ORTIZ 02/05/2024 Regular 0.00 107.34 320704 01897 RDO EQUIPMENT COMPANY 02/05/2024 Regular 0.00 363.61 320705 03940 Regional Government Services 02/05/2024 Regular 0.00 12,321.84 320706 01933 SMITH & ENRIGHT LANDSCAPING 02/05/2024 Regular 0.00 15,925.00 320707 01945 SOUTH COUNTY TIRE, LLC 02/05/2024 Regular 0.00 215.00 320708 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 02/05/2024 Regular 0.00 8,075.97 320709 04937 T-MOBILE 02/05/2024 Regular 0.00 65.60 320710
03919 TPX COMMUNICATIONS 02/05/2024 Regular 0.00 2,018.46 320711 02002 TRI-COUNTY FIRE PROTECTION 02/05/2024 Regular 0.00 687.30 320712 00634 TYLER TECHNOLOGIES 02/05/2024 Regular 0.00 1,325.00 320713 03904 ULINE 02/05/2024 Regular 0.00 900.13 320714
02120 USA BLUEBOOK 02/05/2024 Regular 0.00 236.06 320715 02208 VALLEY SAW & GARDEN EQUIPMENT 02/05/2024 Regular 0.00 303.45 320716 02201 VEGETABLE GROWERS SUPPLY 02/05/2024 Regular 0.00 181.64 320717 04079 VERIZON 02/05/2024 Regular 0.00 672.60 320718
02210 VERIZON WIRELESS 02/05/2024 Regular 0.00 1,763.74 320719 02372 WALLACE GROUP 02/05/2024 Regular 0.00 3,123.33 320720 04583 WEX BANK 02/05/2024 Regular 0.00 186.22 320721
01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 301.68 DFT0005836 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 354.35 DFT0005837 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 548.27 DFT0005838 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 1,490.00 DFT0005839 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 2,965.00 DFT0005840 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 1,643.94 DFT0005841 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 400.00 DFT0005842 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 885.00 DFT0005843 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 350.00 DFT0005844 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 800.00 DFT0005845 00431 DEPT OF CHILD SUPPORT SERVICES 01/19/2024 Bank Draft 0.00 346.15 DFT0005846 01916 STATE STREET BANK & TRUST CO. 01/19/2024 Bank Draft 0.00 1,767.50 DFT0005847 00384 STATE OF CALIFORNIA EDD 01/19/2024 Bank Draft 0.00 4,035.99 DFT0005848 03103 Internal Revenue Service 01/19/2024 Bank Draft 0.00 10,666.28 DFT0005849 03103 Internal Revenue Service 01/19/2024 Bank Draft 0.00 45,607.32 DFT0005850 00384 STATE OF CALIFORNIA EDD 01/19/2024 Bank Draft 0.00 15,797.70 DFT0005851 03103 Internal Revenue Service 01/19/2024 Bank Draft 0.00 39,368.70 DFT0005852 00107 AMERICAN FAMILY LIFE 01/19/2024 Bank Draft 0.00 1,522.12 DFT0005853 03103 Internal Revenue Service 01/25/2024 Bank Draft 0.00 72.12 DFT0005855 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 401.68 DFT0005858 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 547.17 DFT0005859 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 548.27 DFT0005860 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 1,990.00 DFT0005861 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 3,765.00 DFT0005862 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 2,143.94 DFT0005863 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 600.00 DFT0005864 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 1,345.00 DFT0005865 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 500.00 DFT0005866 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 250.00 DFT0005867 00431 DEPT OF CHILD SUPPORT SERVICES 02/02/2024 Bank Draft 0.00 346.15 DFT0005868 01916 STATE STREET BANK & TRUST CO. 02/02/2024 Bank Draft 0.00 2,172.50 DFT0005869 3 Check Report Date Range: 01/19/2024 - 02/08/2024
2/9/2024 3:59:07 PM Page 4 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 00384 STATE OF CALIFORNIA EDD 02/02/2024 Bank Draft 0.00 4,186.36 DFT0005870 03103 Internal Revenue Service 02/02/2024 Bank Draft 0.00 11,062.64 DFT0005871 03103 Internal Revenue Service 02/02/2024 Bank Draft 0.00 47,302.02 DFT0005872 00384 STATE OF CALIFORNIA EDD 02/02/2024 Bank Draft 0.00 16,685.50 DFT0005873 03103 Internal Revenue Service 02/02/2024 Bank Draft 0.00 41,526.41 DFT0005874 00384 STATE OF CALIFORNIA EDD 02/02/2024 Bank Draft 0.00 134.10 DFT0005875 03103 Internal Revenue Service 02/02/2024 Bank Draft 0.00 353.50 DFT0005876 03103 Internal Revenue Service 02/02/2024 Bank Draft 0.00 1,511.44 DFT0005877 00384 STATE OF CALIFORNIA EDD 02/02/2024 Bank Draft 0.00 18.02 DFT0005878 03103 Internal Revenue Service 02/02/2024 Bank Draft 0.00 72.03 DFT0005879 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
139
0 6
41 0
0.00 0.00
0.00 0.00
0.00 186 0.00
Payment
929,335.78
0.00 -7,331.34
266,383.85
0.00 1,188,388.29
Payable
Count
298
0 0
41 0
339
4 Check Report Date Range: 01/19/2024 - 02/08/2024
2/9/2024 3:59:07 PM Page 5 of 5
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
139
0 6
41 0
0.00 0.00
0.00 0.00
0.00 186 0.00
929,335.78
0.00 -7,331.34
266,383.85
0.00 1,188,388.29
298
0 0
41 0
339
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 1/2024 630,502.34
999 CASH CONTROL 2/2024 557,885.95
1,188,388.29
5 2/9/2024 3:59:48 PM Page 1 of 23
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 1/19/2024 - 2/8/2024
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
CARLOS VEGA 320573 01/19/2024 INSURANCE REFUND 100-26001 94.57 PACIFIC GAS & ELECTRIC 320575 01/19/2024 COMMUNITY PARK 100-550-64100.000 86.40 PACIFIC GAS & ELECTRIC 320575 01/19/2024 CIVIC CENTER 100-111-64100.000 1,101.26 PACIFIC GAS & ELECTRIC 320575 01/19/2024 CIVIC CENTER 100-111-64200.000 2,055.28 CARLOS VEGA 320573 01/19/2024 HEALTH INSURANCE PREMIU… 100-26001 8.29 CITY OF GREENFIELD 320574 01/19/2024 Weapon Repay 100-22481 32.51 R G FABRICATION 320631 01/24/2024 CUT LIGHT POLE/BENCH 100-320-63700.000 131.40 STAPLES ADVANTAGE 320638 01/24/2024 CVC JANITORIAL SUPPLIES 100-111-65600.000 86.10 STAPLES ADVANTAGE 320638 01/24/2024 CVC JANITORIAL SUPPLIES 100-111-65600.000 22.96 R G FABRICATION 320631 01/24/2024 BOLTS 100-320-65700.000 137.10 MIRACLE PLAYSYSTEMS INC 320616 01/24/2024 VINTAGE PARK PLAYGROUND …100-550-71500.000 7,277.18 MIRACLE PLAYSYSTEMS INC 320616 01/24/2024 HUTCHINSON PARK PLAYGRO… 100-550-71500.000 17,716.63 MIRACLE PLAYSYSTEMS INC 320616 01/24/2024 FIFTH ST. PARK PLAYGROUND …100-550-71500.000 14,530.38 R G FABRICATION 320631 01/24/2024 REPAIR 4 MAN HOLE OPENERS 100-320-63700.000 281.39 R G FABRICATION 320631 01/24/2024 CAPS FOR EVIDENCE /PAPER … 100-201-65900.000 283.80 MNS ENGINEERS, INC. 320619 01/24/2024 EAH HOUSING DEVELOPMENT…100-24721 240.00 MNS ENGINEERS, INC. 320619 01/24/2024 WALNUT TRAVEL CENTER 100-24718 1,757.50 MNS ENGINEERS, INC. 320619 01/24/2024 MAGNOLIA PLACE SENIOR AP… 100-24717 3,515.00 TRI-COUNTY FIRE PROTECTION 320712 02/05/2024 CVC FIRE EXTINGUISHERS MA… 100-111-65900.000 268.19 U.S. BANK 320652 01/31/2024 CA POLICE CHIEFS ASSOC - OR… 100-201-67200.000 25.00 U.S. BANK 320652 01/31/2024 CA POLICE CHIEFS - ACTIVE S… 100-201-67200.000 25.00 U.S. BANK 320652 01/31/2024 CA POLICE CHIEFS - ANNUAL T…100-201-67200.000 825.00 U.S. BANK 320652 01/31/2024 RANCHO SAN MIGUEL - SNAC… 100-101-65100.000 23.28 U.S. BANK 320652 01/31/2024 AMAZON - SCOTCH TAPE/REP… 100-190-61400.000 65.17 U.S. BANK 320652 01/31/2024 OFFICE DEPOT - W-2 TAX FO… 100-190-61400.000 120.37 U.S. BANK 320652 01/31/2024 AMAZON - STAMP INK PAD 100-601-61400.000 12.58 U.S. BANK 320652 01/31/2024 RANCHO SAN MIGUEL - RENT… 100-601-67100.000 22.03 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - RENTAL R… 100-601-67100.000 110.00 U.S. BANK 320652 01/31/2024 DOLLAR GENERAL - OFFICE SU…100-551-61400.000 34.49 U.S. BANK 320652 01/31/2024 DOLLAR TREE - OFFICE SUPPLI… 100-551-61400.000 34.22 U.S. BANK 320652 01/31/2024 AMAZON - OFFICE SUPPLIES 100-551-61400.000 8.75 U.S. BANK 320652 01/31/2024 TRUE VALUE - OFFICE SUPPLIES 100-551-61400.000 35.97 U.S. BANK 320652 01/31/2024 AMAZON - BALLET EQUIPMENT 100-551-63500.000 166.32 U.S. BANK 320652 01/31/2024 AMAZON - BALLET EQUIPMENT 100-551-63500.000 429.85 U.S. BANK 320652 01/31/2024 AMAZON - VIDEO GAME PRO… 100-551-63500.000 15.65 U.S. BANK 320652 01/31/2024 DOLLAR GENERAL - VIDEO G… 100-551-63500.000 150.00 U.S. BANK 320652 01/31/2024 DOLLAR GENERAL - GIFT CARD…100-551-63500.000 29.05 U.S. BANK 320652 01/31/2024 AMAZON - ARTS AND CRAFTS 100-551-63500.000 27.36 U.S. BANK 320652 01/31/2024 AMAZON - BALLET EQUIPMENT 100-551-63500.000 24.09 U.S. BANK 320652 01/31/2024 DOLLAR GENERAL - ARTS AND… 100-551-63500.000 23.59 U.S. BANK 320652 01/31/2024 AMAZON - BALLET SUPPLIES 100-551-63500.000 107.24 U.S. BANK 320652 01/31/2024 AMAZON - PRIME MEMBERSH…100-551-63900.000 16.41 U.S. BANK 320652 01/31/2024 RANCHO SAN MIGUEL - GENE… 100-551-65100.000 454.97 U.S. BANK 320652 01/31/2024 AMAZON - JANITORIAL SUPPLI…100-551-65600.000 207.68 U.S. BANK 320652 01/31/2024 CPRS - SOCIETY CONVENTION …100-551-67200.000 730.00 U.S. BANK 320652 01/31/2024 AMAZON CHARGES 100-12392 147.01 U.S. BANK 320652 01/31/2024 FEDEX - EVIDENCE SHIPPHING… 100-201-61100.000 35.39 U.S. BANK 320652 01/31/2024 FEDEX - EVIDENCE POSTAGE 100-201-61100.000 33.70 U.S. BANK 320652 01/31/2024 FEDEX - EVIDENCE POSTAGE 100-201-61100.000 33.78 U.S. BANK 320652 01/31/2024 AMAZON - OFFICE SUPPLIES 100-201-61400.000 38.31 U.S. BANK 320652 01/31/2024 AMAZON - JANITORIAL SUPPLI…100-201-65600.000 21.88 U.S. BANK 320652 01/31/2024 AMAZON - JANITORIAL SUPPLI…100-201-65600.000 28.14 U.S. BANK 320652 01/31/2024 SUBWAY - APPRECIATION CHR…100-201-68200.000 20.00 6 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 2 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 320652 01/31/2024 SUBWAY - APPRECIATION CHR…100-201-68200.000 20.00 U.S. BANK 320652 01/31/2024 SUBWAY - APPRECIATION CHR…100-201-68200.000 20.00 U.S. BANK 320652 01/31/2024 SUBWAY - APPRECIATION CHR…100-201-68200.000 20.00 U.S. BANK 320652 01/31/2024 SUBWAY - APPRECIATION CHR…100-201-68200.000 20.00 U.S. BANK 320652 01/31/2024 SUBWAY - APPRECIATION CHR…100-201-68200.000 20.00 U.S. BANK 320652 01/31/2024 AMAZON - CHRISTMAS PARA… 100-201-68200.000 151.93 U.S. BANK 320652 01/31/2024 AMAZON - COMMUNITY OUT… 100-201-68200.000 15.43 U.S. BANK 320652 01/31/2024 AMAZON - PHONE CASE/GLAS…100-215-64600.000 10.94 U.S. BANK 320652 01/31/2024 PG&E - CITY CAMERAS ELECTR…100-215-64900.000 1,746.47 U.S. BANK 320652 01/31/2024 EVIDENT - EVIDENCE SUPPLIES 100-215-65400.000 201.73 U.S. BANK 320652 01/31/2024 AMAZON - BATTERIES FOR A… 100-215-65400.000 61.12 U.S. BANK 320652 01/31/2024 98 CENTS PLUS - BLUE SANTA … 100-25300 17.23 U.S. BANK 320652 01/31/2024 HOBBY LOBBY - BLUE SANTA … 100-25300 27.49 U.S. BANK 320652 01/31/2024 AMAZON - CALENDAR FOR CM…100-110-61400.000 12.03 U.S. BANK 320652 01/31/2024 CLARK PEST CONTROL - CM H… 100-110-63900.000 112.00 U.S. BANK 320652 01/31/2024 AMAZON - 2 ARM CHAIR FABR…100-110-65100.000 436.88 U.S. BANK 320652 01/31/2024 ANDERSEN'S - RESTROOM LO… 100-111-63700.000 185.17 U.S. BANK 320652 01/31/2024 ANDERSEN'S - RESTROOM LO… 100-111-65900.000 35.80 U.S. BANK 320652 01/31/2024 ANDERSEN'S - RESTROOM LO… 100-111-65900.000 309.90 U.S. BANK 320652 01/31/2024 AMAZON - ERGO KEYBOARD … 100-22491 82.11 U.S. BANK 320652 01/31/2024 AMAZON - VERSADESK STAND…100-22491 360.20 U.S. BANK 320652 01/31/2024 COSTCO - LEATHER POWER R… 100-22491 875.99 U.S. BANK 320652 01/31/2024 AMAZON - ERGONOMIC WIRE…100-22491 73.35 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 45.36 U.S. BANK 320652 01/31/2024 SHELL - GAS 100-215-63400.000 51.17 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 51.90 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 57.03 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 66.87 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 72.31 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 74.63 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 79.42 U.S. BANK 320652 01/31/2024 CHEVRON - GAS FOR UNIT 47 … 100-215-63400.000 73.00 U.S. BANK 320652 01/31/2024 COSTCO - LUNCH SALADS FOR… 100-25300 66.53 U.S. BANK 320652 01/31/2024 SUPER STORE - GAS FOR UNIT… 100-215-63400.000 54.50 U.S. BANK 320652 01/31/2024 SUPER STORE - GAS FOR UNIT… 100-215-63400.000 73.15 U.S. BANK 320652 01/31/2024 EXXON ARROW GAS - GAS FOR…100-215-66100.000 69.00 U.S. BANK 320652 01/31/2024 STARBUCKS - FINANCE DEPT … 100-190-67300.000 67.60 U.S. BANK 320652 01/31/2024 DETAIL BURGOS - CAR DETAIL …100-111-63900.000 70.00 U.S. BANK 320652 01/31/2024 AMAZON - CVC JANITORIAL S… 100-111-65600.000 21.89 U.S. BANK 320652 01/31/2024 PLAT ELECTRIC - CVC POWER … 100-111-65900.000 104.39 U.S. BANK 320652 01/31/2024 STATE WATER BOARD - SW A… 100-320-65800.000 5.50 U.S. BANK 320652 01/31/2024 STATE WATER BOARD - SW A… 100-320-65800.000 200.00 U.S. BANK 320652 01/31/2024 HOME DEPOT - PAINT SPRAYER 100-320-65700.000 347.31 U.S. BANK 320652 01/31/2024 DITCH WITCH WEST - 3735 PA… 100-320-66300.000 248.67 U.S. BANK 320652 01/31/2024 TRACTOR SUPPLY CO - STRAPS 100-550-65700.000 13.71 U.S. BANK 320652 01/31/2024 ILEETA - TRAINING MEMBERS… 100-215-67200.000 50.00 CITY OF GREENFIELD 320588 01/24/2024 597 EL CAMINO REAL LS 100-111-64300.000 433.64 CITY OF GREENFIELD 320588 01/24/2024 599 EL CAMINO REAL 100-111-64300.000 108.27 CITY OF GREENFIELD 320588 01/24/2024 599 EL CAMINO REAL 100-111-64400.000 37.16 CITY OF GREENFIELD 320588 01/24/2024 PALM & FWY EAST - 101 SPR 100-320-64300.000 66.74 CITY OF GREENFIELD 320588 01/24/2024 1245 GREENLEAF LP - PERC P… 100-320-64300.000 116.25 CITY OF GREENFIELD 320588 01/24/2024 263 PALO VERDE ST - PERC P… 100-320-64300.000 108.85 CITY OF GREENFIELD 320588 01/24/2024 899 CHERRY AVENUE - CVC BK…100-320-64300.000 167.29 CITY OF GREENFIELD 320588 01/24/2024 786 APRICOT STREET #PERC P… 100-320-64300.000 34.21 CITY OF GREENFIELD 320588 01/24/2024 45 ELMWOOD DR - PERC POND 100-320-64300.000 34.50 CITY OF GREENFIELD 320588 01/24/2024 1245 APPLE AVE - PERC POND 100-320-64300.000 34.47 CITY OF GREENFIELD 320588 01/24/2024 PALM & FWY WEST - 101 SPR… 100-320-64300.000 108.16 CITY OF GREENFIELD 320588 01/24/2024 520 TENTH STREET 100-320-64400.000 130.57 CITY OF GREENFIELD 320588 01/24/2024 890 TYLER AVE - CITY PARK 100-550-64300.000 223.71 CITY OF GREENFIELD 320588 01/24/2024 100 FIFTH STREET PARK 100-550-64300.000 58.40 7 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 3 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 320588 01/24/2024 455 TENTH ST PRIMAVERA PA… 100-550-64300.000 41.16 CITY OF GREENFIELD 320588 01/24/2024 540 BAYWOOD WAY 100-550-64300.000 223.30 CITY OF GREENFIELD 320588 01/24/2024 801 APRICOT STREET PARK 100-550-64300.000 232.12 CITY OF GREENFIELD 320588 01/24/2024 1355 OAK AVE #PP RESTROOM 100-550-64300.000 84.39 CITY OF GREENFIELD 320588 01/24/2024 328 PARKSIDE CT 100-550-64300.000 95.65 CITY OF GREENFIELD 320588 01/24/2024 303 EL CAMINO REAL MUSE… 100-550-64300.000 75.95 CITY OF GREENFIELD 320588 01/24/2024 1355 OAK AVE - IRRIGATION 100-550-64300.000 66.74 CITY OF GREENFIELD 320588 01/24/2024 1357 OAK AVE - PATRIOT PARK…100-550-64300.000 5,004.68 CITY OF GREENFIELD 320588 01/24/2024 221 PINOT AVE - CITY PARK 100-550-64300.000 423.49 CITY OF GREENFIELD 320588 01/24/2024 300 APPLE AVENUE PARK 100-550-64300.000 282.40 CITY OF GREENFIELD 320588 01/24/2024 1355 OAK AVE #PP RESTROOM 100-550-64400.000 42.32 CITY OF GREENFIELD 320588 01/24/2024 520 TENTH STREET 100-550-64400.000 130.58 CITY OF GREENFIELD 320588 01/24/2024 300 APPLE AVENUE PARK 100-550-64400.000 45.91 CITY OF GREENFIELD 320588 01/24/2024 1351 OAK AVE FIRE PROTECTI… 100-551-64300.000 167.29 CITY OF GREENFIELD 320588 01/24/2024 1351 OAK AVE/COMMUNITY … 100-551-64300.000 74.48 CITY OF GREENFIELD 320588 01/24/2024 213 EL CAMINO REAL N 100-551-64300.000 25.35 CITY OF GREENFIELD 320588 01/24/2024 215 EL CAMINO REAL N 100-551-64300.000 35.29 CITY OF GREENFIELD 320588 01/24/2024 1351 OAK AVE/COMMUNITY … 100-551-64400.000 45.91 CITY OF GREENFIELD 320588 01/24/2024 215 EL CAMINO REAL N 100-551-64400.000 59.95 CITY OF GREENFIELD 320588 01/24/2024 131 THIRTEENTH ST DAY CARE 100-590-64300.000 77.85 GARDAWORLD 320598 01/24/2024 EXCESS LIABILITY/EXCESS ITE… 100-190-63300.000 142.28 A&G PUMPING 320576 01/24/2024 PORTABLE RESTROOMS RENT… 100-551-63500.000 447.50 PURE WATER 320630 01/24/2024 CVC WATER 100-111-65100.000 151.75 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 100-101-64600.000 190.05 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 100-110-64600.000 42.02 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 100-320-64600.000 21.01 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 100-550-64600.000 21.01 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 100-551-64600.000 131.06 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 100-601-64600.000 84.04 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 100-110-64900.000 19.00 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 100-215-64900.000 349.60 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 100-310-64900.000 19.00 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 100-320-64900.000 57.00 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 100-550-64900.000 19.00 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 100-551-64900.000 19.00 OFFICE DEPOT 320625 01/24/2024 COPY PAPER - PD 100-201-61400.000 131.04 O'REILLY AUTO PARTS 320626 01/24/2024 7822 - GASKET/SCRAPER 100-320-66300.000 33.05 O'REILLY AUTO PARTS 320626 01/24/2024 7822 - MINI GASKET 100-320-66300.000 16.74 STATE OF CA DEPT. OF JUSTICE 320639 01/24/2024 FINGERPRINT SERVICES - PD 100-215-63400.000 443.00 STAPLES ADVANTAGE 320638 01/24/2024 BANKERS BOXES 100-310-61400.000 56.24 WEX BANK 320721 02/05/2024 GASOLINE - POLICE DEPT 100-215-66100.000 50.01 MONTEREY COUNTY ANIMAL … 320620 01/24/2024 COUNTY SHELTER ANIMAL IN… 100-230-63400.000 10,377.00 GREEN RUBBER-KENNEDY AG 320687 02/05/2024 3735 - PVC FITTINGS 100-320-66300.000 283.93 GREEN RUBBER-KENNEDY AG 320687 02/05/2024 3735 - ADAPTER 100-320-66300.000 13.77 PACIFIC GAS & ELECTRIC 320627 01/24/2024 P.P. BASEBALL FIELD 100-550-64100.000 155.87 GREENFIELD TRUE VALUE 320602 01/24/2024 CHAIN 100-320-65700.000 22.64 PACIFIC GAS & ELECTRIC 320627 01/24/2024 P.P. COMMUNITY CENTER 100-551-64100.000 622.49 PACIFIC GAS & ELECTRIC 320627 01/24/2024 P.P. COMMUNITY CENTER 100-551-64200.000 499.76 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 100-111-66100.000 98.43 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 100-215-66100.000 3,445.17 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 100-320-66100.000 389.54 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 100-550-66100.000 479.11 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 100-551-66100.221 98.43 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 100-601-66100.000 49.22 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - GENERAL P… 100-150-63100.000 156.00 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - PUBLIC REC… 100-150-63100.000 175.50 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - 717 OAK AV… 100-150-63100.000 281.26 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - COUNCIL M… 100-150-63100.000 2,188.14 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - PUBLIC WO… 100-150-63100.000 514.00 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - GENERAL LIT…100-150-63100.000 40.00 8 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 4 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount OFFICE DEPOT 320698 02/05/2024 PAPER CUPS - POLICE DEPT 100-201-65100.000 65.49 CINTAS CORPORATION #630 320587 01/24/2024 JANITORIAL SUPPLIES 100-111-65600.000 38.18 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 100-320-65200.000 66.85 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 100-550-65200.000 66.86 GREENFIELD TRUE VALUE 320602 01/24/2024 SCREW IN TOOL HANGER 100-550-65700.000 51.07 GREENFIELD TRUE VALUE 320602 01/24/2024 PLYWOOD 100-320-65700.000 30.61 JET MULCH, INC. 320610 01/24/2024 ENGINEERED WOOD FIBER FO…100-550-71500.000 13,929.98 CLARK PEST CONTROL 320682 02/05/2024 PEST CONTROL SERVICE 100-111-65900.000 178.00 GREENFIELD TRUE VALUE 320602 01/24/2024 HARDWARE SUPPLIES 100-550-65900.000 4.27 VERIZON WIRELESS 320719 02/05/2024 CELL PHONES - POLICE DEPT 100-215-64600.000 1,525.65 VERIZON WIRELESS 320719 02/05/2024 CELL PHONES - POLICE DEPT 100-230-64600.000 119.36 SIRCHIE ACQUISITION COMP… 320636 01/24/2024 SPIT SOCK HOODS - PATROL 100-215-65400.000 73.92 PACIFIC GAS & ELECTRIC 320702 02/05/2024 COMMUNITY PARK 100-550-64100.000 117.72 SIRCHIE ACQUISITION COMP… 320636 01/24/2024 EVIDENCE SUPPLIES 100-215-65400.000 188.52 ULINE 320714 02/05/2024 RT CENTER LED WALL LIGHT/X…100-320-65100.000 544.03 ULINE 320714 02/05/2024 RT CENTER LED WALL LIGHT/X…100-551-65900.000 159.20 V & V MANUFACTURING, INC. 320648 01/24/2024 MERITORIOUS MEDALS - OFFI… 100-215-65100.000 427.63 BSN SPORTS LLC 320677 02/05/2024 REC BASKETBALL JERSEYS 100-551-63500.000 251.85 GRAINGER 320686 02/05/2024 SPILL KIT 100-320-65700.000 425.14 GREENFIELD TRUE VALUE 320602 01/24/2024 SCREWS FOR STREET SIGNS 100-320-65700.000 21.63 PACIFIC GAS & ELECTRIC 320702 02/05/2024 CIVIC CENTER 100-111-64100.000 1,423.87 PACIFIC GAS & ELECTRIC 320702 02/05/2024 CIVIC CENTER 100-111-64200.000 1,590.52 BRAULIO FABIAN 320581 01/24/2024 REIMBURSEMENT - VEST/EM… 100-601-65200.000 67.56 VEGETABLE GROWERS SUPPLY 320717 02/05/2024 BLACK LINERS 100-320-65700.000 90.82 VEGETABLE GROWERS SUPPLY 320717 02/05/2024 BLACK LINERS 100-550-65700.000 90.82 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - GENERAL L… 100-150-63100.000 1,852.50 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - GENERAL F… 100-150-63100.000 604.50 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - BUILDING, P…100-150-63100.000 5,363.14 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - SANDOVAL … 100-150-63100.000 1,061.00 CINTAS CORPORATION #630 320587 01/24/2024 JANITORIAL SUPPLIES 100-111-65600.000 38.18 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 100-320-65200.000 71.85 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 100-550-65200.000 71.85 AMERICAN FAMILY LIFE DFT0005853 01/19/2024 December 2023 100-22440 1,480.96 HYDRO TURF, INC. 320688 02/05/2024 SPRINKLERS FOR ALL PARKS 100-550-65700.000 843.15 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…100-110-64500.000 47.20 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…100-111-64500.000 470.27 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…100-201-64500.000 59.73 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…100-551-64500.000 163.01 BRYAN DE LA TORRE 320583 01/24/2024 PER-DIEM - MILITARY LEADER… 100-215-67200.000 18.00 NICHOLAS NUNEZ 320624 01/24/2024 PER-DIEM - MILITARY LEADER… 100-215-67200.000 18.00 ARMANDO JR. LERMA 320577 01/24/2024 PER-DIEM - MILITARY LEADER… 100-215-67200.000 18.00 THEODORE AVERY 320643 01/24/2024 PER-DIEM - MILITARY LEADER… 100-215-67200.000 18.00 JUSTIN MATTKE 320613 01/24/2024 PER-DIEM - MILITARY LEADER… 100-215-67200.000 18.00 JOSEPH DYELS 320612 01/24/2024 PER-DIEM - MILITARY LEADER… 100-215-67200.000 18.00 NEW SV MEDIA, INC 320623 01/24/2024 UNCLAIMED FUNDS COLUMN… 100-190-67600.000 858.00 NEW SV MEDIA, INC 320623 01/24/2024 UNCLAIMED FUNDS COLUMN… 100-170-67600.000 132.80 NEW SV MEDIA, INC 320623 01/24/2024 UNCLAIMED FUNDS COLUMN… 100-190-67600.000 858.00 SALINAS VALLEY SOLID WASTE…320635 01/24/2024 2ND QUARTER - OCTOBER-DE… 100-191-64400.000 4,720.66 STATE STREET BANK & TRUST … DFT0005836 01/19/2024 Defer Comp-Misc Employees 100-22430 90.50 STATE STREET BANK & TRUST … DFT0005838 01/19/2024 Deferred Compensation Loan … 100-22435 548.27 STATE STREET BANK & TRUST … DFT0005839 01/19/2024 Defer Comp-GPOA 100-22430 400.00 STATE STREET BANK & TRUST … DFT0005840 01/19/2024 Defer Comp-GPSA 100-22430 1,179.01 STATE STREET BANK & TRUST … DFT0005841 01/19/2024 Defer Comp-Management 100-22430 660.00 STATE STREET BANK & TRUST … DFT0005842 01/19/2024 Defer Comp-Mid Management 100-22430 220.00 STATE STREET BANK & TRUST … DFT0005843 01/19/2024 Defer Comp-Misc Employees 100-22430 300.00 STATE STREET BANK & TRUST … DFT0005844 01/19/2024 Defer Comp-OE3 Employees 100-22430 350.00 STATE STREET BANK & TRUST … DFT0005845 01/19/2024 Defer Comp-Chief of Police 100-22430 800.00 STATE STREET BANK & TRUST … DFT0005847 01/19/2024 Roth Retirement 100-22431 1,767.50 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 100-22225 1,363.82 Internal Revenue Service DFT0005849 01/19/2024 Medicare 100-22215 3,621.38 9 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 5 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0005850 01/19/2024 Social Security 100-22215 15,484.24 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 100-22220 4,789.08 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 100-22210 12,589.72 LEAGUE OF CALIFORNIA CITIES 320614 01/24/2024 MEMBERSHIP DUES 2024 100-101-68300.000 7,764.00 HDL COREN & CONE 320604 01/24/2024 PROPERTY TAX SERVICES FY 23…100-190-63300.000 1,800.00 HM SUPPLIES, INC. 320605 01/24/2024 AMBER LITE - 7935/7924/7822 100-320-66300.000 161.50 MNS ENGINEERS, INC. 320619 01/24/2024 525 10TH ST - GREENFIELD O… 100-24722 1,925.00 MNS ENGINEERS, INC. 320619 01/24/2024 525 10TH ST - GREENFIELD O… 100-601-63700.000 350.00 MNS ENGINEERS, INC. 320619 01/24/2024 525 10TH ST - GREENFIELD O… 100-24722 1,155.00 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 100-111-66100.000 101.23 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 100-215-66100.000 3,543.11 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 100-320-66100.000 493.10 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 100-550-66100.000 613.67 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 100-551-66100.221 101.23 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 100-601-66100.000 50.62 EVELYN T VELASQUEZ MULLEN 320594 01/24/2024 PER-DIEM/MILEAGE REIMB - … 100-190-67100.000 679.64 BSN SPORTS LLC 320677 02/05/2024 REC BASKETBALLL JERSEYS AN… 100-551-63500.000 1,799.10 BSN SPORTS LLC 320677 02/05/2024 REC BASKETBALL JERSEYS AND…100-551-63500.000 1,035.34 BSN SPORTS LLC 320677 02/05/2024 REC BASKETBALLL JERSEYS AN… 100-551-63500.000 4,589.19 NANCY CORREA 320696 02/05/2024 MILEAGE REIMBURSEMENT - … 100-215-63400.000 79.39 VALLEY SAW & GARDEN EQUI… 320716 02/05/2024 TRIMMER LINE/FACE SHIELD 100-320-65700.000 151.73 VALLEY SAW & GARDEN EQUI… 320716 02/05/2024 TRIMMER LINE/FACE SHIELD 100-550-65700.000 151.72 MNS ENGINEERS, INC. 320691 02/05/2024 WALNUT TRAVEL CENTER AT … 100-24718 462.50 MNS ENGINEERS, INC. 320691 02/05/2024 MAGNOLIA PLACE SENIOR AP… 100-24717 460.00 CINTAS CORPORATION #630 320680 02/05/2024 JANITORIAL SUPPLIES 100-111-65600.000 38.18 CINTAS CORPORATION #630 320680 02/05/2024 UNIFORMS 100-320-65200.000 71.85 CINTAS CORPORATION #630 320680 02/05/2024 UNIFORMS 100-550-65200.000 71.85 ENGIE SERVICES U.S. INC. 320685 02/05/2024 YEAR 5 MV FEES JANUARY 24 -…100-111-63700.000 1,036.37 ENGIE SERVICES U.S. INC. 320685 02/05/2024 YEAR 5 OM FEES JANUARY 24 -…100-111-63700.000 5,997.61 DEPARTMENT OF CONSERVAT…320651 01/26/2024 SMI AND SEISMIC HAZARD M… 100-26160 5,064.03 MONTEREY COUNTY INFORM…320693 02/05/2024 PD TELECOM COUNTY NETW… 100-215-64500.000 1,012.00 ALERT-ALL CORP 320669 02/05/2024 JR. BADGE STICKERS 100-201-68200.000 273.76 MNS ENGINEERS, INC. 320691 02/05/2024 WALNUT GROVE APARTMENT… 100-24609 1,365.00 TRI-COUNTY FIRE PROTECTION 320712 02/05/2024 PD FIRE EXTINGUISHERS MAI… 100-111-65900.000 367.47 RACHEL ORTIZ 320704 02/05/2024 PER DIEM/MILEAGE REIMB - … 100-101-67100.000 107.34 CASEY PRINTING 320679 02/05/2024 #10 WINDOW ENVELOPES - CI…100-111-61200.000 609.92 ALL SAFE INTEGRATED SYSTE… 320670 02/05/2024 FIRE MONITORING - COMMU… 100-551-63900.000 150.00 ALL SAFE INTEGRATED SYSTE… 320670 02/05/2024 QUARTERLY FIRE MONITORIN… 100-590-63900.000 150.00 SEIU Local 521 320668 02/01/2024 COPE - Union Dues 100-22420 0.21 SEIU Local 521 320668 02/01/2024 Union Dues 100-22420 303.70 STATE STREET BANK & TRUST … DFT0005858 02/02/2024 Defer Comp-Misc Employees 100-22430 120.50 STATE STREET BANK & TRUST … DFT0005860 02/02/2024 Deferred Compensation Loan … 100-22435 548.27 STATE STREET BANK & TRUST … DFT0005861 02/02/2024 Defer Comp-GPOA 100-22430 500.00 STATE STREET BANK & TRUST … DFT0005862 02/02/2024 Defer Comp-GPSA 100-22430 1,534.27 STATE STREET BANK & TRUST … DFT0005863 02/02/2024 Defer Comp-Management 100-22430 905.00 STATE STREET BANK & TRUST … DFT0005864 02/02/2024 Defer Comp-Mid Management 100-22430 240.00 STATE STREET BANK & TRUST … DFT0005865 02/02/2024 Defer Comp-Misc Employees 100-22430 450.00 STATE STREET BANK & TRUST … DFT0005866 02/02/2024 Defer Comp-OE3 Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0005867 02/02/2024 Defer Comp-Chief of Police 100-22430 250.00 G P O A 320663 02/01/2024 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…320666 02/01/2024 Union Dues 100-22420 63.70 STATE STREET BANK & TRUST … DFT0005869 02/02/2024 Roth Retirement 100-22431 2,172.50 GREENFIELD POLICE SERGEAN… 320664 02/01/2024 GPSA DUES 100-22415 151.48 CITY OF GREENFIELD 320662 02/01/2024 Weapon Repay 100-22481 32.51 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 100-22225 1,351.70 Internal Revenue Service DFT0005871 02/02/2024 Medicare 100-22215 3,589.30 Internal Revenue Service DFT0005872 02/02/2024 Social Security 100-22215 15,347.32 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 100-22220 4,719.83 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 100-22210 12,519.25 Fund 100 - GENERAL FUND Total: 265,638.48
10 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 6 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 102 - Fire General
PACIFIC GAS & ELECTRIC 320575 01/19/2024 FIRE DEPT 102-250-64100.000 699.75 PACIFIC GAS & ELECTRIC 320575 01/19/2024 FIRE DEPT 102-250-64200.000 243.62 TRI-COUNTY FIRE PROTECTION 320645 01/24/2024 FIRE EXTINGUISHER SERVICE 102-250-65900.000 110.00 U.S. BANK 320652 01/31/2024 AMAZON - ACCORDIAN FOLD… 102-250-61400.000 26.24 U.S. BANK 320652 01/31/2024 AMAZON - DRY ERASE MARKES 102-250-61400.000 20.79 U.S. BANK 320652 01/31/2024 AMAZON - WHISK 102-250-65100.000 35.53 U.S. BANK 320652 01/31/2024 AMAZON - SCREWDRIVERS 102-250-65400.000 41.97 U.S. BANK 320652 01/31/2024 AMAZON - ALUMINUM WEDG…102-250-65400.000 65.67 U.S. BANK 320652 01/31/2024 AMAZON - EMERGENCY BOXES 102-250-65400.000 112.52 U.S. BANK 320652 01/31/2024 AMAZON - VOLTAGE TESTERS 102-250-65400.000 39.39 U.S. BANK 320652 01/31/2024 COSTCO - CAD TVS 102-250-65400.000 581.38 U.S. BANK 320652 01/31/2024 AMAZON - CENTER PULL TOW…102-250-65600.000 69.30 U.S. BANK 320652 01/31/2024 SUBWAY - CHRISTMAS IN THE… 102-250-65100.000 52.56 U.S. BANK 320652 01/31/2024 ESO - ESO WAVE CONFERENCE 102-250-67100.000 1,099.00 U.S. BANK 320652 01/31/2024 AMAZON - FIRE CHIEF PRINTER 102-250-61400.000 509.30 U.S. BANK 320652 01/31/2024 COSTCO - 3 RECLINERS 102-250-65100.000 2,491.09 U.S. BANK 320652 01/31/2024 HOME DEPOT - BATTERIES/BA…102-250-65100.000 305.51 U.S. BANK 320652 01/31/2024 HOME DEPOT - TOOL CHEST 102-250-65400.000 783.32 U.S. BANK 320652 01/31/2024 PK SAFETY SUPPLY - GAS DETE…102-250-65400.000 314.27 U.S. BANK 320652 01/31/2024 HOSELAY HOLSTERS - RADIO … 102-250-65400.000 45.90 U.S. BANK 320652 01/31/2024 HOME DEPOT - LYSOL 102-250-65600.000 18.94 FRESNO OXYGEN & WELDING …320596 01/24/2024 OXYGEN TANKS 102-250-65400.000 244.10 MONTEREY COUNTY REGIONA…320621 01/24/2024 FIRE APPARATUS/OPERTOR 1A…102-250-67200.000 140.00 CITY OF GREENFIELD 320588 01/24/2024 380 OAK AVE 102-250-64300.000 206.33 CITY OF GREENFIELD 320588 01/24/2024 380 OAK AVE - FIRE PROTECTI… 102-250-64300.000 167.29 CITY OF GREENFIELD 320588 01/24/2024 380 OAK AVE 102-250-64400.000 289.72 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 102-250-64600.000 168.08 MISSION LINEN SUPPLY 320617 01/24/2024 JANITORIAL SUPPLIES 102-250-65600.000 52.06 BOUND TREE MEDICAL, LLC 320580 01/24/2024 NITRILE GLOVES 102-250-65400.000 217.57 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 102-250-66100.000 770.21 PACIFIC GAS & ELECTRIC 320702 02/05/2024 FIRE DEPT 102-250-64100.000 1,207.68 PACIFIC GAS & ELECTRIC 320702 02/05/2024 FIRE DEPT 102-250-64200.000 364.96 TARGET PEST CONTROL 320642 01/24/2024 PEST CONTROL SERVICE 102-250-65900.000 95.00 MISSION LINEN SUPPLY 320617 01/24/2024 JANITORIAL SUPPLIES 102-250-65600.000 52.74 BOUND TREE MEDICAL, LLC 320580 01/24/2024 FIRE DEPT SUPPLIES CREDIT 102-250-65400.000 -34.50 STATE STREET BANK & TRUST … DFT0005837 01/19/2024 Defer Comp-Misc Employees 102-22430 106.98 STATE STREET BANK & TRUST … DFT0005843 01/19/2024 Defer Comp-Misc Employees 102-22430 300.00 DEPT OF CHILD SUPPORT SERV…DFT0005846 01/19/2024 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 102-22225 464.13 Internal Revenue Service DFT0005849 01/19/2024 Medicare 102-22215 1,223.60 Internal Revenue Service DFT0005850 01/19/2024 Social Security 102-22215 5,231.96 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 102-22220 2,192.63 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 102-22210 5,098.93 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 102-250-66100.000 1,005.54 Internal Revenue Service DFT0005855 01/25/2024 Medicare 102-22215 72.12 STATE STREET BANK & TRUST … DFT0005859 02/02/2024 Defer Comp-Misc Employees 102-22430 218.49 STATE STREET BANK & TRUST … DFT0005865 02/02/2024 Defer Comp-Misc Employees 102-22430 460.00 Greenfield Professional Firefig…320665 02/01/2024 Fire Union Dues 102-22410 211.29 DEPT OF CHILD SUPPORT SERV…DFT0005868 02/02/2024 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 102-22225 546.28 Internal Revenue Service DFT0005871 02/02/2024 Medicare 102-22215 1,440.20 Internal Revenue Service DFT0005872 02/02/2024 Social Security 102-22215 6,158.12 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 102-22220 2,795.34 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 102-22210 6,375.12 STATE OF CALIFORNIA EDD DFT0005875 02/02/2024 SDI 102-22225 134.10 Internal Revenue Service DFT0005876 02/02/2024 Medicare 102-22215 353.50 Internal Revenue Service DFT0005877 02/02/2024 Social Security 102-22215 1,511.44 STATE OF CALIFORNIA EDD DFT0005878 02/02/2024 State Withholding 102-22220 18.02 11 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 7 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0005879 02/02/2024 Federal Tax Withholding 102-22210 72.03 Fund 102 - Fire General Total: 48,289.41
Fund: 105 - Community Outreach
U.S. BANK 320652 01/31/2024 AMAZON - CHRISTMAS AT THE…105-105-68200.000 21.41 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - CHRISTMA…105-105-68200.000 85.00 U.S. BANK 320652 01/31/2024 AMAZON - TRUCK DECOR FOR…105-105-68200.000 76.72 U.S. BANK 320652 01/31/2024 FIVE BELOW - CHRISTMAS AT … 105-105-68200.000 36.56 U.S. BANK 320652 01/31/2024 GREENFIELD DOLLAR STORE - … 105-105-68200.000 44.38 U.S. BANK 320652 01/31/2024 DOLLAR TREE - CHRISTMAS AT…105-105-68200.000 54.66 U.S. BANK 320652 01/31/2024 DOLLAR GENERAL - CHRISTM… 105-105-78100.000 67.25 U.S. BANK 320652 01/31/2024 AMAZON - CHRISTMAS AT THE…105-105-78100.000 319.72 U.S. BANK 320652 01/31/2024 RANCHO - HOT COCOA FOR C… 105-105-78100.000 -123.76 U.S. BANK 320652 01/31/2024 FASTRIP - HOT COCOA FOR C… 105-105-78100.000 43.68 U.S. BANK 320652 01/31/2024 COSTCO - HOT COCOA FOR C… 105-105-78100.000 47.53 U.S. BANK 320652 01/31/2024 SMART&FINAL - HOT COCOA … 105-105-78100.000 66.38 U.S. BANK 320652 01/31/2024 WALMART - HOT COCOA FOR …105-105-78100.000 133.84 U.S. BANK 320652 01/31/2024 RANCHO - HOT COCOA FOR C… 105-105-78100.000 277.79 U.S. BANK 320652 01/31/2024 NOB HILL - HOT COCOA FOR C… 105-105-78100.000 32.95 U.S. BANK 320652 01/31/2024 AMAZON - RETURNED OFFICE …105-105-61400.000 -16.63 U.S. BANK 320652 01/31/2024 AMAZON - RETURNED OFFICE …105-105-61400.000 -21.31 U.S. BANK 320652 01/31/2024 AMAZON - OFFICE SUPPLIES 105-105-61400.000 98.04 U.S. BANK 320652 01/31/2024 AMAZON - OFFICE SUPPLIES 105-105-61400.000 87.58 U.S. BANK 320652 01/31/2024 AMAZON - OFFICE SUPPLIES 105-105-61400.000 39.39 U.S. BANK 320652 01/31/2024 AMAZON - OFFICE SUPPLIES 105-105-61400.000 34.12 U.S. BANK 320652 01/31/2024 COSTCO - SENIOR SOCIAL/HO… 105-105-63900.000 17.99 U.S. BANK 320652 01/31/2024 4IMPRING - INTERNS SWAG 105-105-63900.000 1,060.66 U.S. BANK 320652 01/31/2024 AMAZON - INTERNS BADGES 105-105-63900.000 77.81 U.S. BANK 320652 01/31/2024 TAMALASO - HOMELESS ASSIS…105-105-63900.000 20.43 U.S. BANK 320652 01/31/2024 RANCHO SAN MIGUEL - INTE… 105-105-63900.000 35.06 U.S. BANK 320652 01/31/2024 MCDONALDS - HOMELESS ASS…105-105-63900.000 9.08 U.S. BANK 320652 01/31/2024 AMAZON - INTERN PRESENAT… 105-105-63900.000 13.47 U.S. BANK 320652 01/31/2024 AMAZON - INTERNS PRESENT… 105-105-63900.000 26.94 U.S. BANK 320652 01/31/2024 DOLLAR TREE - SENIO SOCIAL … 105-105-68200.000 30.11 U.S. BANK 320652 01/31/2024 EL TAMALASO - SENIOR SOCIA…105-105-68200.000 128.68 U.S. BANK 320652 01/31/2024 PRIME TIME NUTRITION - SEN… 105-105-68200.000 12.25 U.S. BANK 320652 01/31/2024 COSTCO - SENIOR SOCIAL/HO… 105-105-68200.000 80.65 U.S. BANK 320652 01/31/2024 EL TAMALASO - SENIOR SOCIA…105-105-68200.000 31.16 U.S. BANK 320652 01/31/2024 AMAZON - SENIOR SOCIAL DE… 105-105-68200.000 49.64 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - COMMUN… 105-105-68200.000 65.00 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - SENIOR S… 105-105-68200.000 65.00 U.S. BANK 320652 01/31/2024 DOLLAR TREE - SENIOR SOCIAL…105-105-68200.000 8.10 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - SENIOR S… 105-105-68200.000 28.80 U.S. BANK 320652 01/31/2024 STARBUCKS - YOUTH COUNCIL…105-105-78150.000 23.40 U.S. BANK 320652 01/31/2024 SNOWONDER.COM - SNOW S… 105-105-68200.000 191.63 U.S. BANK 320652 01/31/2024 SNOWONDER.COM - POWDER…105-105-68200.000 546.41 U.S. BANK 320652 01/31/2024 SHELL - PROPANE FOR CHRIS… 105-105-68200.000 14.78 U.S. BANK 320652 01/31/2024 SMART&FINAL - SMORES FOR… 105-105-68200.000 115.21 U.S. BANK 320652 01/31/2024 DOLLAR TREE - SMORES CHRI… 105-105-68200.000 20.48 U.S. BANK 320652 01/31/2024 DOLLAR TREE - CHRISTMAS AT…105-105-78100.000 23.52 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 105-105-64600.000 84.04 RENNE PUBLIC LAW GROUP, L… 320632 01/24/2024 RPPG/GREENFIELD GRANT WR…105-105-68200.000 4,750.00 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 105-22225 72.09 Internal Revenue Service DFT0005849 01/19/2024 Medicare 105-22215 190.08 Internal Revenue Service DFT0005850 01/19/2024 Social Security 105-22215 812.68 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 105-22220 160.41 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 105-22210 404.72 CAROLYN JOY BONNER 320678 02/05/2024 VOCALIST SERVICES - SENIOR … 105-105-68200.000 200.00 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 105-22225 68.93 Internal Revenue Service DFT0005871 02/02/2024 Medicare 105-22215 181.76 Internal Revenue Service DFT0005872 02/02/2024 Social Security 105-22215 777.10 12 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 8 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 105-22220 154.54 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 105-22210 380.87 Fund 105 - Community Outreach Total: 12,338.78
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
U.S. BANK 320652 01/31/2024 CA POLICE CHIEFS - ACTIVE S… 200-205-67200.000 75.00 U.S. BANK 320652 01/31/2024 COURTYARD BY MARRIOTT - B…200-205-67200.000 637.72 U.S. BANK 320652 01/31/2024 ILEETA - DET LERMA TRAINING 200-205-67200.000 440.00 U.S. BANK 320652 01/31/2024 ILEETA - CONFERENCE TRAINI… 200-205-67200.000 440.00 U.S. BANK 320652 01/31/2024 CORBIN - BASIC SRO COURSE 200-205-67200.000 792.00 U.S. BANK 320652 01/31/2024 COURTYARD BY MARRIOTT - … 200-205-67200.000 -0.10 U.S. BANK 320652 01/31/2024 PRIMAL RESP - FIREARMS INS… 200-205-67200.000 550.00 U.S. BANK 320652 01/31/2024 COURTYARD BY MARRIOTT - … 200-205-67200.000 -0.10 JESUS V.M. RANGEL 320609 01/24/2024 PER-DIEM - BASIC SRO 40-HO… 200-205-67200.000 265.00 JOSEPH DYELS 320611 01/24/2024 PER-DIEM - BASIC SRO 40-HO… 200-205-67200.000 265.00 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 3,464.52 Fund: 201 - POLICE - OTHER GRANTS
U.S. BANK 320652 01/31/2024 TITAN DISTRIBUTIONS - FUNCT…201-215-65413.000 3,276.36 U.S. BANK 320652 01/31/2024 SYEDEE GYM GROUP - LEG PR… 201-215-65413.000 1,116.00 U.S. BANK 320652 01/31/2024 COURTYARD BY MARRIOTT - … 201-215-65412.000 269.88 U.S. BANK 320652 01/31/2024 COURTYARD BY MARRIOTT - … 201-215-65412.000 269.88 WEX BANK 320721 02/05/2024 GASOLINE - POLICE DEPT 201-215-65412.000 136.21 Fund 201 - POLICE - OTHER GRANTS Total: 5,068.33
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) DRIVE CUSTOMS 320684 02/05/2024 PD UNITS 50 & 51 KEYBOARDS 220-215-71400.000 1,251.65 VERIZON WIRELESS 320719 02/05/2024 CELL PHONES - POLICE DEPT 220-605-64600.000 118.73 STATE STREET BANK & TRUST … DFT0005837 01/19/2024 Defer Comp-Misc Employees 220-22430 247.37 STATE STREET BANK & TRUST … DFT0005839 01/19/2024 Defer Comp-GPOA 220-22430 1,090.00 STATE STREET BANK & TRUST … DFT0005840 01/19/2024 Defer Comp-GPSA 220-22430 1,785.99 STATE STREET BANK & TRUST … DFT0005842 01/19/2024 Defer Comp-Mid Management 220-22430 100.00 STATE STREET BANK & TRUST … DFT0005843 01/19/2024 Defer Comp-Misc Employees 220-22430 150.00 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 220-22225 1,424.35 Internal Revenue Service DFT0005849 01/19/2024 Medicare 220-22215 3,755.16 Internal Revenue Service DFT0005850 01/19/2024 Social Security 220-22215 16,056.46 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 220-22220 6,420.63 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 220-22210 15,385.41 DRIVE CUSTOMS 320684 02/05/2024 PD UNITS 50 & 51 RADIO RE… 220-215-71400.000 1,651.83 ANGEL ARMOR, LLC 320672 02/05/2024 PD BODY ARMOR VESTS-DYELS…220-215-71400.000 5,188.74 STATE STREET BANK & TRUST … DFT0005859 02/02/2024 Defer Comp-Misc Employees 220-22430 328.68 STATE STREET BANK & TRUST … DFT0005861 02/02/2024 Defer Comp-GPOA 220-22430 1,490.00 STATE STREET BANK & TRUST … DFT0005862 02/02/2024 Defer Comp-GPSA 220-22430 2,230.73 STATE STREET BANK & TRUST … DFT0005864 02/02/2024 Defer Comp-Mid Management 220-22430 200.00 STATE STREET BANK & TRUST … DFT0005865 02/02/2024 Defer Comp-Misc Employees 220-22430 200.00 Greenfield Professional Firefig…320665 02/01/2024 Fire Union Dues 220-22410 103.71 G P O A 320663 02/01/2024 GPOA DUES 220-22410 800.00
OPERATING ENGINEERS LOCAL…320666 02/01/2024 Union Dues 220-22420 127.40 GREENFIELD POLICE SERGEAN… 320664 02/01/2024 GPSA DUES 220-22415 148.52 Right Now Loans 320667 02/01/2024 Misc Withholding 220-22490 265.40 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 220-22225 1,479.15 Internal Revenue Service DFT0005871 02/02/2024 Medicare 220-22215 3,899.62 Internal Revenue Service DFT0005872 02/02/2024 Social Security 220-22215 16,673.96 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 220-22220 6,620.25 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 220-22210 15,989.97 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 105,183.71 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 320575 01/19/2024 STREET LIGHTS HIGH SCHOOL 230-320-64100.000 309.20 PACIFIC GAS & ELECTRIC 320627 01/24/2024 STREET LIGHTING 230-320-64100.000 5,262.73 CITY OF GREENFIELD 320588 01/24/2024 110 EL CAMINO REAL CENTER… 230-320-64300.000 25.34 CITY OF GREENFIELD 320588 01/24/2024 131 S EL CAMINO REAL LS 230-320-64300.000 2.87 CITY OF GREENFIELD 320588 01/24/2024 208 EL CAMINO REAL MEDIAL 230-320-64300.000 26.52 13 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 9 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 320588 01/24/2024 140 EL CAMINO REAL CENTER… 230-320-64300.000 27.10 CITY OF GREENFIELD 320588 01/24/2024 18 S EL CAMINO REAL-MEDIAN 230-320-64300.000 68.24 CITY OF GREENFIELD 320588 01/24/2024 MORRIS AVE - MEDIAN STIP 230-320-64300.000 25.34 PACIFIC GAS & ELECTRIC 320627 01/24/2024 TRAFFIC LIGHTS WALNUT/3RD 230-320-64100.000 253.04 PACIFIC GAS & ELECTRIC 320627 01/24/2024 TRAFFIC LIGHT ECR/OAK 230-320-64100.000 83.09 PACIFIC GAS & ELECTRIC 320627 01/24/2024 TRAFFIC LIGHTS ECR/TYLER 230-320-64100.000 75.87 PACIFIC GAS & ELECTRIC 320627 01/24/2024 TRAFFIC LIGHTS ECR/ELM 230-320-64100.000 83.14 CAL-WEST 320584 01/24/2024 PREVENTIVE MONTHLY MAIN… 230-320-63700.000 500.00 CAL-WEST 320584 01/24/2024 MATERIALS 230-320-65700.000 72.11 CAL-WEST 320584 01/24/2024 TRAFFIC SIGNAL CALLS 230-320-63700.000 732.11 PACIFIC GAS & ELECTRIC 320702 02/05/2024 STREET LIGHTS HIGH SCHOOL 230-320-64100.000 332.98 Fund 230 - GAS TAX FUND Total: 7,879.68
Fund: 263 - LLM #1 - LEXINGTON
PACIFIC GAS & ELECTRIC 320575 01/19/2024 LLMD MARIPOSA 263-360-64100.000 145.84 CITY OF GREENFIELD 320588 01/24/2024 326 WILSON CIRCLE 263-360-64300.000 165.55 CITY OF GREENFIELD 320588 01/24/2024 0000 GIANOLINI PARKWAY 263-360-64300.000 187.28 CITY OF GREENFIELD 320588 01/24/2024 400 CARDONA CIRCLE 263-360-64300.000 34.21 CITY OF GREENFIELD 320588 01/24/2024 324 WILSON CIRCLE 263-360-64300.000 36.02 PACIFIC GAS & ELECTRIC 320627 01/24/2024 CAMBRIA - CARDONA CIR 263-360-64100.000 191.90 PACIFIC GAS & ELECTRIC 320627 01/24/2024 VINEYARD GREEN 263-360-64100.000 228.44 PACIFIC GAS & ELECTRIC 320627 01/24/2024 LLMD LEXINGTON 263-360-64100.000 278.93 PACIFIC GAS & ELECTRIC 320702 02/05/2024 LLMD MARIPOSA 263-360-64100.000 207.01 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 263-22225 8.01 Internal Revenue Service DFT0005849 01/19/2024 Medicare 263-22215 21.10 Internal Revenue Service DFT0005850 01/19/2024 Social Security 263-22215 90.26 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 263-22220 13.40 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 263-22210 42.93 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 MARIPOSA PLACE 263-360-63700.000 715.00 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 LEXINGTON SQUARE SUBDIVIS…263-360-63700.000 1,695.00 SEIU Local 521 320668 02/01/2024 Union Dues 263-22420 3.87 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 263-22225 7.50 Internal Revenue Service DFT0005871 02/02/2024 Medicare 263-22215 19.74 Internal Revenue Service DFT0005872 02/02/2024 Social Security 263-22215 84.48 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 263-22220 10.87 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 263-22210 38.62 Fund 263 - LLM #1 - LEXINGTON Total: 4,225.96
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 320627 01/24/2024 STREET LIGHTING 264-360-64100.000 655.42 MNS ENGINEERS, INC. 320619 01/24/2024 SPECIAL ASSESSMENT ENGINE…264-360-63700.000 480.00 U.S. BANK 320652 01/31/2024 HOME DEPOT - METAL PAINT … 264-360-65700.000 100.47 U.S. BANK 320652 01/31/2024 ACE HARDWARE - BULB FOR … 264-360-65700.000 54.31 CITY OF GREENFIELD 320588 01/24/2024 10 PEPPER TREE COURT 264-360-64300.000 138.51 CITY OF GREENFIELD 320588 01/24/2024 300 LAS MANZANITAS DRIVE 264-360-64300.000 66.01 CITY OF GREENFIELD 320588 01/24/2024 THORP/WALNUT TREE LINE 264-360-64300.000 66.77 CITY OF GREENFIELD 320588 01/24/2024 317 MORENO STREET 264-360-64300.000 80.90 CITY OF GREENFIELD 320588 01/24/2024 385 THORP AVE 264-360-64300.000 0.01 CITY OF GREENFIELD 320588 01/24/2024 632 VAZQUEZ AVENUE 264-360-64300.000 59.68 CITY OF GREENFIELD 320588 01/24/2024 355 THORP AVENUE - TREE LI… 264-360-64300.000 112.12 CITY OF GREENFIELD 320588 01/24/2024 634 ST CHRISTOPHER LANE 264-360-64300.000 121.66 CITY OF GREENFIELD 320588 01/24/2024 207 TUSCANY AVENUE PARK 264-360-64300.000 515.26 CITY OF GREENFIELD 320588 01/24/2024 200 RAVA PARKWAY PARK 264-360-64300.000 405.06 CITY OF GREENFIELD 320588 01/24/2024 246 BORZINI CIRCLE 264-360-64300.000 397.06 CITY OF GREENFIELD 320588 01/24/2024 98 S EL CAMINO REAL/PARK 264-360-64300.000 279.19 CITY OF GREENFIELD 320588 01/24/2024 33 REDWOOD WAY 264-360-64300.000 225.29 CITY OF GREENFIELD 320588 01/24/2024 1284 SYCAMORE STREET 264-360-64300.000 123.87 CITY OF GREENFIELD 320588 01/24/2024 349 LAS MANZANITAS DRIVE … 264-360-64300.000 51.21 CITY OF GREENFIELD 320588 01/24/2024 20 WALKER LAANE ISLAND 264-360-64300.000 154.98 CITY OF GREENFIELD 320588 01/24/2024 411-A CARDONA CIRCLE 264-360-64300.000 64.37 PACIFIC GAS & ELECTRIC 320627 01/24/2024 ST CHRISTOPHER PARK 264-360-64100.000 95.73 PACIFIC GAS & ELECTRIC 320627 01/24/2024 ST. CHARLES COMMERCIAL A… 264-360-64100.000 747.85 14 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 10 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount PACIFIC GAS & ELECTRIC 320627 01/24/2024 HUERTA RESIDENTIAL/VAZQU… 264-360-64100.000 273.98 GREENFIELD TRUE VALUE 320602 01/24/2024 UTILITY BRUSH 264-360-65700.000 13.03 PACIFIC GAS & ELECTRIC 320627 01/24/2024 LLMD LAS MANZANITAS 264-360-64100.000 28.98 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 264-22225 8.04 Internal Revenue Service DFT0005849 01/19/2024 Medicare 264-22215 21.18 Internal Revenue Service DFT0005850 01/19/2024 Social Security 264-22215 90.62 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 264-22220 13.42 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 264-22210 43.03 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 ST CHARLES LANDSCAPE AND … 264-360-63700.000 2,625.00 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 TERRA VERDE SUBDIVISION 264-360-63700.000 1,710.00 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 BAROLO PARK 264-360-63700.000 220.00 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 TRADITIONS SUBDIVISION 264-360-63700.000 3,200.00 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 ST CHRISTOPHER PARK 264-360-63700.000 1,115.00 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 LA VINA SUBDIVISION 264-360-63700.000 3,510.00 SMITH & ENRIGHT LANDSCAP… 320707 02/05/2024 ST CHARLES GAZEBO 264-360-63700.000 1,135.00 SEIU Local 521 320668 02/01/2024 Union Dues 264-22420 3.87 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 264-22225 7.53 Internal Revenue Service DFT0005871 02/02/2024 Medicare 264-22215 19.82 Internal Revenue Service DFT0005872 02/02/2024 Social Security 264-22215 84.84 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 264-22220 10.89 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 264-22210 38.72 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 19,168.68
Fund: 265 - SMD #1
STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 265-22225 8.01 Internal Revenue Service DFT0005849 01/19/2024 Medicare 265-22215 21.10 Internal Revenue Service DFT0005850 01/19/2024 Social Security 265-22215 90.26 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 265-22220 13.40 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 265-22210 42.93 SEIU Local 521 320668 02/01/2024 Union Dues 265-22420 3.87 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 265-22225 7.50 Internal Revenue Service DFT0005871 02/02/2024 Medicare 265-22215 19.74 Internal Revenue Service DFT0005872 02/02/2024 Social Security 265-22215 84.48 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 265-22220 10.87 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 265-22210 38.62 Fund 265 - SMD #1 Total: 340.78
Fund: 266 - SMD #2
STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 266-22225 7.92 Internal Revenue Service DFT0005849 01/19/2024 Medicare 266-22215 20.92 Internal Revenue Service DFT0005850 01/19/2024 Social Security 266-22215 89.80 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 266-22220 13.35 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 266-22210 42.72 SEIU Local 521 320668 02/01/2024 Union Dues 266-22420 3.85 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 266-22225 7.45 Internal Revenue Service DFT0005871 02/02/2024 Medicare 266-22215 19.68 Internal Revenue Service DFT0005872 02/02/2024 Social Security 266-22215 84.06 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 266-22220 10.85 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 266-22210 38.49 Fund 266 - SMD #2 Total: 339.09
Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 320575 01/19/2024 VINTAGE MEADOWS PHASE I 267-360-64100.000 190.82 MNS ENGINEERS, INC. 320619 01/24/2024 SPECIAL ASSESSMENT ENGINE…267-360-63700.000 120.00 PACIFIC GAS & ELECTRIC 320702 02/05/2024 VINTAGE MEADOWS PHASE 1 267-360-64100.000 254.58 PACIFIC GAS & ELECTRIC 320702 02/05/2024 LLMD IRRIGATION 267-360-64100.000 3.01 PACIFIC GAS & ELECTRIC 320702 02/05/2024 33 REDWOOD WAY 267-360-64100.000 10.50 Fund 267 - Vintage Meadows LLMD #3 Total: 578.91
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
U.S. BANK 320652 01/31/2024 LUIGI'S - WINTER STAFF MEET… 297-597-65500.000 141.33 U.S. BANK 320652 01/31/2024 TEMU - FAIRY LIGHTS WINTER… 297-597-65500.000 397.27 U.S. BANK 320652 01/31/2024 SMART&FINAL - CUPS WINTER…297-597-65500.000 229.86 15 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 11 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 320652 01/31/2024 AMAZON - RETURN LAMPS 297-597-65500.000 -85.37 U.S. BANK 320652 01/31/2024 AMAZON - WATER BALLOONS… 297-597-65500.000 10.94 U.S. BANK 320652 01/31/2024 AMAZON - GLITTER WINTER A… 297-597-65500.000 30.84 U.S. BANK 320652 01/31/2024 SMART&FINAL - CLEANING SU…297-597-65500.000 33.07 U.S. BANK 320652 01/31/2024 GEYER INSTRUCTIONAL - CHE… 297-597-65500.000 36.83 U.S. BANK 320652 01/31/2024 AMAZON - LEGO TABLE 297-597-65500.000 29.55 U.S. BANK 320652 01/31/2024 STARBUCKS - EXPLORATORIU… 297-597-65500.000 40.00 U.S. BANK 320652 01/31/2024 HUBERS ANIMAL HEALTH - CH…297-597-65500.000 40.63 U.S. BANK 320652 01/31/2024 TEMU - ONE WAY VALVE WIN… 297-597-65500.000 23.85 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - EXPLORA… 297-597-65500.000 130.79 U.S. BANK 320652 01/31/2024 AMAZON - CRAFT ORNAMENTS 297-597-65500.000 42.66 U.S. BANK 320652 01/31/2024 AMAZON - CRAFT ORNAMENT…297-597-65500.000 49.23 U.S. BANK 320652 01/31/2024 AMAZON - BATTERY HOLDERS…297-597-65500.000 61.18 U.S. BANK 320652 01/31/2024 COSTCO - EXPLORATORIUM T… 297-597-65500.000 51.84 U.S. BANK 320652 01/31/2024 AMAZON - CLEANING SUPPLIES 297-597-65500.000 22.96 U.S. BANK 320652 01/31/2024 AMAZON - BATTERY HOLDERS…297-597-65500.000 65.68 U.S. BANK 320652 01/31/2024 MICHAELS - ORNAMENTS WI… 297-597-65500.000 21.71 U.S. BANK 320652 01/31/2024 TARGET - MARSHMALLOWS W…297-597-65500.000 7.74 U.S. BANK 320652 01/31/2024 AMAZON - COTTON SWABS 297-597-65500.000 20.28 U.S. BANK 320652 01/31/2024 CHATGPT - OFFICE ASSISTANT …297-597-65500.000 20.00 U.S. BANK 320652 01/31/2024 AMAZON - ELASTIC CORD WI… 297-597-65500.000 18.42 U.S. BANK 320652 01/31/2024 MICHAELS - ORNAMENTS WI… 297-597-65500.000 87.36 U.S. BANK 320652 01/31/2024 MICHAELS - ORNAMENTS WI… 297-597-65500.000 87.36 U.S. BANK 320652 01/31/2024 GREENFIELD TRUE VALUE - PA… 297-597-65500.000 15.10 U.S. BANK 320652 01/31/2024 AMAZON - COMPUTER ADAPT…297-597-65500.000 65.67 U.S. BANK 320652 01/31/2024 VALLEY DONUTS - EXPLORAT… 297-597-65500.000 29.81 U.S. BANK 320652 01/31/2024 O'REILLY - FRONT LIGHT BIKE … 297-597-69100.000 -24.08 U.S. BANK 320652 01/31/2024 O'REILLY - FRONT LIGHT BIKE … 297-597-69100.000 24.08 U.S. BANK 320652 01/31/2024 AMAZON - LAMP FOR BIKE M… 297-597-69100.000 142.84 U.S. BANK 320652 01/31/2024 WALMART - MONTEREY BAY … 297-598-65100.201 2.97 U.S. BANK 320652 01/31/2024 SMART&FINAL - MONTEREY B… 297-598-65100.201 39.89 U.S. BANK 320652 01/31/2024 AMAZON - KITCHEN TONGS 297-598-65100.201 12.03 U.S. BANK 320652 01/31/2024 COMPAGNOS MARKET & DELI …297-598-65100.201 666.11 U.S. BANK 320652 01/31/2024 SMART&FINAL - MONTEREY B… 297-598-65100.201 42.57 U.S. BANK 320652 01/31/2024 COSTCO - MONTEREY BAY AQ… 297-598-65100.201 133.65 U.S. BANK 320652 01/31/2024 AMAZON - SPIKEBALL 297-598-65100.204 65.69 U.S. BANK 320652 01/31/2024 REI.COM - CAMPING TENTS 297-598-65100.204 993.60 U.S. BANK 320652 01/31/2024 REI.COM - RETURN MEDICAL K…297-598-65100.204 -63.17 U.S. BANK 320652 01/31/2024 REI.COM - MULTI TOOL 297-598-65100.204 76.42 U.S. BANK 320652 01/31/2024 AMAZON - POWER INVERTER 297-598-65100.204 100.79 U.S. BANK 320652 01/31/2024 REI.COM - RETURN MULTI TO… 297-598-65100.204 -153.20 HOME DEPOT CREDIT SERVICES 320606 01/24/2024 LIGHTS - BUILDING MAINTEN… 297-597-65500.000 54.60 HOME DEPOT CREDIT SERVICES 320606 01/24/2024 SPRAY PAINT RETURNED 297-597-65500.000 -53.45 HOME DEPOT CREDIT SERVICES 320606 01/24/2024 WIRE RETURNED 297-597-65500.000 -30.07 HOME DEPOT CREDIT SERVICES 320606 01/24/2024 PLYWOOD SHEETS - TEACHER …297-597-65500.000 208.88 HOME DEPOT CREDIT SERVICES 320606 01/24/2024 ROPE RETURNED 297-597-65500.000 -63.65 CITY OF GREENFIELD 320588 01/24/2024 920 WALNUT AVENUE - SCIEN… 297-597-64300.000 66.77 CITY OF GREENFIELD 320588 01/24/2024 45 EL CAMINO REAL 297-597-64400.000 119.49 CITY OF GREENFIELD 320588 01/24/2024 45 EL CAMINO REAL 297-597-64400.000 51.37 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 297-597-64600.000 84.04 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 297-597-64900.000 76.00 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 297-597-66100.000 295.31 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…297-597-63900.000 48.06 STATE STREET BANK & TRUST … DFT0005841 01/19/2024 Defer Comp-Management 297-22430 693.94 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 297-22225 164.04 Internal Revenue Service DFT0005849 01/19/2024 Medicare 297-22215 432.50 Internal Revenue Service DFT0005850 01/19/2024 Social Security 297-22215 1,849.28 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 297-22220 486.66 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 297-22210 1,274.72 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 297-597-66100.000 303.70 16 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 12 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount MONTEREY COUNTY OFFICE O…320694 02/05/2024 CA STATE PARKS OEP GRANT -…297-598-65100.201 1,046.50 ALL SAFE INTEGRATED SYSTE… 320670 02/05/2024 QUARTERLY ALARM MONITOR…297-597-63900.000 105.00 STATE STREET BANK & TRUST … DFT0005863 02/02/2024 Defer Comp-Management 297-22430 843.94 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 297-22225 176.74 Internal Revenue Service DFT0005871 02/02/2024 Medicare 297-22215 465.94 Internal Revenue Service DFT0005872 02/02/2024 Social Security 297-22215 1,992.36 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 297-22220 504.39 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 297-22210 1,325.35 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 16,309.19 Fund: 385 - INTERNAL SERVICE
PREMIUM ALIGNMENT & BRA… 320629 01/24/2024 QUICK FIX PATCHES 385-311-65700.000 108.41 U.S. BANK 320652 01/31/2024 SUBWAY - EMPLOYEES BIRTH… 385-160-65100.000 45.00 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - EMPLOYEE…385-160-65100.000 15.00 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - EMPLOYEE…385-160-65100.000 15.00 U.S. BANK 320652 01/31/2024 STARBUCKS - EMPLOYEES BIR… 385-160-65100.000 75.00 U.S. BANK 320652 01/31/2024 COSTCO - EMPLOYEES CHRIS… 385-160-65100.000 261.49 U.S. BANK 320652 01/31/2024 LA PLAZA BAKERY - EMPLOYEE…385-160-65100.000 15.00 U.S. BANK 320652 01/31/2024 AMAZON - INK FOR PD 385-125-61400.000 89.67 U.S. BANK 320652 01/31/2024 AMAZON - INK FOR PW 385-125-61400.000 89.67 U.S. BANK 320652 01/31/2024 UATTEND.COM - TIME CLOCK… 385-125-61700.000 167.54 U.S. BANK 320652 01/31/2024 RAZZOLINK - WASTE WATER P… 385-125-61700.000 115.23 U.S. BANK 320652 01/31/2024 ADOBE - ADOBE SUITE LICENSE 385-125-61700.000 132.97 U.S. BANK 320652 01/31/2024 ZOOM - LICENSE 385-125-61700.000 131.81 U.S. BANK 320652 01/31/2024 AMAZON - HD FOR PD 385-125-65300.000 111.68 U.S. BANK 320652 01/31/2024 AMAZON - RAM FOR PD PC 385-125-65300.000 213.55 U.S. BANK 320652 01/31/2024 AMAZON - RAM FOR PD PC 385-125-65300.000 42.19 U.S. BANK 320652 01/31/2024 AMAZON - CAMERA FOR CH… 385-125-65300.000 564.98 U.S. BANK 320652 01/31/2024 AMAZON - UPS FOR PD 385-125-65300.000 741.30 U.S. BANK 320652 01/31/2024 AMAZON - CAMERA FOR CH… 385-125-65300.000 1,168.57 U.S. BANK 320652 01/31/2024 AMAZON - CABLES 385-125-65300.000 122.72 U.S. BANK 320652 01/31/2024 AMAZON - TOOLS 385-125-65300.000 54.74 U.S. BANK 320652 01/31/2024 AMAZON - PHONE CHARGER … 385-125-65300.000 90.87 U.S. BANK 320652 01/31/2024 THOMSON REUTERS - CLEAR … 385-125-61700.000 207.90 U.S. BANK 320652 01/31/2024 AMAZON - 2-TIER ROUND END…385-160-61400.000 66.58 U.S. BANK 320652 01/31/2024 AMAZON - POSTAGE PACHINE …385-160-61400.000 116.04 U.S. BANK 320652 01/31/2024 AMAZON - STATE & FED 2024 …385-160-61400.000 225.51 U.S. BANK 320652 01/31/2024 COSTCO - CHRISTMAS POINSE… 385-160-65100.000 41.49 U.S. BANK 320652 01/31/2024 SAFEWAY - CUPCAKES FOR N… 385-160-65100.000 39.98 U.S. BANK 320652 01/31/2024 SAFEWAY - CUPCAKES FOR N… 385-160-65100.000 39.98 U.S. BANK 320652 01/31/2024 MICHAELS - CHRISTMAS DEC… 385-160-65100.000 104.99 U.S. BANK 320652 01/31/2024 THE WINDMILL - CHRISTMAS … 385-160-65100.000 2,261.48 U.S. BANK 320652 01/31/2024 HOME DEPOT - CHRISTMAS T… 385-160-65100.000 98.53 U.S. BANK 320652 01/31/2024 GOLDEN STATE EVS - PIERCE F…385-311-65000.000 558.51 U.S. BANK 320652 01/31/2024 TOYOTA SALINAS - 7347 PAD K…385-311-65000.000 366.66 CHARTER COMMUNICATIONS 320586 01/24/2024 INTERNET SERVICE 385-125-61700.000 610.57 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 385-125-64600.000 42.02 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 385-160-64600.000 42.02 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 385-311-64600.000 42.02 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 385-311-64900.000 19.00 GREENFIELD 101, INC. 320601 01/24/2024 PW CAR WASHES - NOV 2023 385-311-63900.000 12.00 GREENFIELD 101, INC. 320601 01/24/2024 PW CAR WASHES - DEC 2023 385-311-63900.000 6.00 REVENUE NOW INC 320633 01/24/2024 OIL FOR FLEET 385-311-65000.000 1,345.60 O'REILLY AUTO PARTS 320626 01/24/2024 7340 - OIL, AIR FILTER 385-311-65000.000 42.67 O'REILLY AUTO PARTS 320626 01/24/2024 7919 - SENSORS 385-311-65000.000 261.27 O'REILLY AUTO PARTS 320626 01/24/2024 7919 - DISC PAD SET 385-311-65700.000 461.09 PACIFIC TRUCK PARTS, INC. 320628 01/24/2024 8411 - ALLISON KIT/TRANSMI… 385-311-65000.000 406.27 O'REILLY AUTO PARTS 320626 01/24/2024 ADHSN PROMO 385-311-65700.000 22.23 O'REILLY AUTO PARTS 320626 01/24/2024 7919 - SPARK PLUG/MANIFOL… 385-311-65000.000 133.89 PACIFIC TRUCK PARTS, INC. 320628 01/24/2024 8411 - TRANSMISSION OIL 385-311-65000.000 -251.14 O'REILLY AUTO PARTS 320626 01/24/2024 7919 - COP BOOT KIT/THERM… 385-311-65000.000 12.41 17 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 13 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount O'REILLY AUTO PARTS 320626 01/24/2024 7919 - HOSE CLAMPS 385-311-65000.000 7.38 NAPA AUTO PARTS 320622 01/24/2024 SCAN TOOL FOR SHOP 385-311-65700.000 706.88 O'REILLY AUTO PARTS 320626 01/24/2024 7334 - OIL DRN PLUG 385-311-65000.000 4.03 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 385-311-66100.000 147.65 AT&T 320674 02/05/2024 INTERNET SERVICE - CIVIC CE… 385-125-61700.000 888.13 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 385-311-65200.000 23.40 CINTAS CORPORATION #630 320587 01/24/2024 JANITORIAL SUPPLIES 385-311-65600.000 29.98 VAL'S PLUMBING AND HEATI… 320649 01/24/2024 CORPORATE YARD - AC UNIT … 385-311-63900.000 875.00 VAL'S PLUMBING AND HEATI… 320649 01/24/2024 CORPORATE YARD - AC UNIT … 385-311-65900.000 309.33 SALINAS VALLEY FORD 320634 01/24/2024 7201 - AC BELT 385-311-65000.000 167.24 O'REILLY AUTO PARTS 320626 01/24/2024 7334 - MANIFOLD SET 385-311-65000.000 11.62 MJJ COLLISION CENTER 320618 01/24/2024 7340 - INSTALL LT FRONT DO… 385-311-66200.000 300.00 O'REILLY AUTO PARTS 320626 01/24/2024 MOTOR OIL FOR PD VEHICLES 385-311-65000.000 240.88 ALPHA AUTO BODY INC. 320671 02/05/2024 7925 - TAIL CAMP ASSY 385-311-65000.000 99.00 GREENFIELD 101, INC. 320601 01/24/2024 PW CAR WASHES - OCT 2023 385-311-63900.000 18.00 GREENFIELD 101, INC. 320601 01/24/2024 PW CAR WASHES - SEPT 2023 385-311-63900.000 18.00 AT&T 320675 02/05/2024 INTERNET BACKUP SERVICE - F…385-125-61700.000 127.69 ULINE 320714 02/05/2024 FIRE EXTINGUISHER CABINET -…385-311-65700.000 196.90 TPX COMMUNICATIONS 320711 02/05/2024 TELEPHONE SERVICES 385-125-64500.000 2,018.46 SALINAS VALLEY FORD 320634 01/24/2024 7201 - SEAT BEM 385-311-65000.000 93.85 O'REILLY AUTO PARTS 320626 01/24/2024 7922 - AIR, OIL FILTER/WIPER … 385-311-65000.000 126.92 O'REILLY AUTO PARTS 320626 01/24/2024 7922 - ANTIFREEZE 385-311-65000.000 39.40 SALINAS VALLEY FORD 320634 01/24/2024 7201 - BELT ANSPO 385-311-65000.000 -167.24 GREENFIELD TRUE VALUE 320602 01/24/2024 SELF TAPPER - SHOP 385-311-65700.000 10.83 O'REILLY AUTO PARTS 320699 02/05/2024 7335 - SENSOR 385-311-65000.000 140.03 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 385-311-65200.000 23.40 CINTAS CORPORATION #630 320587 01/24/2024 JANITORIAL SUPPLIES 385-311-65600.000 19.29 O'REILLY AUTO PARTS 320699 02/05/2024 7338 - OIL, AIR FILTERS/MOT… 385-311-65000.000 93.82 O'REILLY AUTO PARTS 320699 02/05/2024 7338 - FUEL FILTER 385-311-65000.000 11.57 URETSKY SECURITY 320647 01/24/2024 COURT RECORD CHECK 385-160-68100.000 200.00 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…385-311-64500.000 67.28 SURVEILLANCE GRID INTEGRA… 320640 01/24/2024 EXACQVISION AND BRIEFCAM… 385-125-61700.000 8,588.63 O'REILLY AUTO PARTS 320699 02/05/2024 7340 - OIL FILTER/MOTOR OIL 385-311-65000.000 43.42 O'REILLY AUTO PARTS 320699 02/05/2024 7203 - CAPSULE 385-311-65000.000 58.63 NAPA AUTO PARTS 320697 02/05/2024 7338 - FRONT BRAKE PAD/BR… 385-311-65000.000 417.39 NAPA AUTO PARTS 320697 02/05/2024 7338 - WHEEL SEAL FRONT 385-311-65000.000 13.38 GEORGE L. MEE MEMORIAL H… 320599 01/24/2024 ANNUAL TB TEST - FIRE DEPT 385-160-63900.000 1,742.00 STATE STREET BANK & TRUST … DFT0005841 01/19/2024 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0005842 01/19/2024 Defer Comp-Mid Management 385-22430 80.00 STATE STREET BANK & TRUST … DFT0005843 01/19/2024 Defer Comp-Misc Employees 385-22430 60.00 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 385-22225 149.28 Internal Revenue Service DFT0005849 01/19/2024 Medicare 385-22215 393.56 Internal Revenue Service DFT0005850 01/19/2024 Social Security 385-22215 1,682.84 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 385-22220 621.47 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 385-22210 1,542.85 PACIFIC GAS & ELECTRIC 320702 02/05/2024 CITY CAMERAS 385-125-61700.000 1,017.04 TYLER TECHNOLOGIES 320713 02/05/2024 SERVER MIGRATION SERVICES 385-125-61700.000 1,250.00 HM SUPPLIES, INC. 320605 01/24/2024 AMBER LITE - 7935/7924/7822 385-311-65000.000 322.98 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 385-311-66100.000 151.85 O'REILLY AUTO PARTS 320699 02/05/2024 2332 - ANTIFREEZE 385-311-65000.000 45.97 NAPA AUTO PARTS 320697 02/05/2024 2303 - BATTERY 385-311-65000.000 239.14 CINTAS CORPORATION #630 320680 02/05/2024 UNIFORMS 385-311-65200.000 23.40 CINTAS CORPORATION #630 320680 02/05/2024 JANITORIAL SUPPLIES 385-311-65600.000 19.29 TRI-COUNTY FIRE PROTECTION 320712 02/05/2024 CY FIRE EXTINGUISHERS MAIN…385-311-65900.000 51.64 ARCHIVESOCIAL, INC 320673 02/05/2024 ANNUAL SUBSCRIPTION 385-125-61700.000 4,188.00 T-MOBILE 320710 02/05/2024 INTERNET SERVICE 385-125-61700.000 65.60 AT&T 320675 02/05/2024 INTERNET BACKUP SERVICE - … 385-125-61700.000 95.59 LIFTOFF LLC 320689 02/05/2024 EMAIL LICENSES 385-125-61700.000 240.00 SEIU Local 521 320668 02/01/2024 Union Dues 385-22420 31.24 STATE STREET BANK & TRUST … DFT0005863 02/02/2024 Defer Comp-Management 385-22430 150.00 18 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 14 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST … DFT0005864 02/02/2024 Defer Comp-Mid Management 385-22430 160.00 STATE STREET BANK & TRUST … DFT0005865 02/02/2024 Defer Comp-Misc Employees 385-22430 110.00 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 385-22225 145.42 Internal Revenue Service DFT0005871 02/02/2024 Medicare 385-22215 383.38 Internal Revenue Service DFT0005872 02/02/2024 Social Security 385-22215 1,639.30 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 385-22220 585.56 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 385-22210 1,465.64 Fund 385 - INTERNAL SERVICE Total: 46,481.17
Fund: 390 - CAPITAL PROJECTS FUND
MNS ENGINEERS, INC. 320619 01/24/2024 WALNUT AVE SIDEWALK/BIKE… 390-390-83141.000 2,885.00 MNS ENGINEERS, INC. 320619 01/24/2024 2022 PAVEMENT MANAGEM… 390-390-83142.000 1,462.50 MNS ENGINEERS, INC. 320619 01/24/2024 12TH ST. FROM OAK TO ELM … 390-390-83146.000 16,846.00 U.S. BANK 320652 01/31/2024 OPC - WELCOME SIGN ENCRO… 390-390-89115.000 19.21 U.S. BANK 320652 01/31/2024 OPC - WELCOME SIGN PERMIT…390-390-89115.000 354.81 U.S. BANK 320652 01/31/2024 OPC - SERVICE FEE 390-390-89115.000 9.76 U.S. BANK 320652 01/31/2024 OPC - WELCOME SIGN ENCRO… 390-390-89115.000 698.61 U.S. BANK 320652 01/31/2024 TMT ENTERPRISES, INC - BASE… 390-390-89720.000 3,400.00 U.S. BANK 320652 01/31/2024 TMT ENTERPRISES, INC - BASE… 390-390-89720.000 3,258.83 SURVEILLANCE GRID INTEGRA… 320640 01/24/2024 GRID ASSURE - 24-25 390-390-89315.000 35,100.55 Fund 390 - CAPITAL PROJECTS FUND Total: 64,035.27
Fund: 406 - Municipal Finance Corporation Debt Service - City MOTOROLA SOLUTIONS, INC. 320695 02/05/2024 MOTOROLA RADIOS - ANNUAL…406-900-91210.000 36,003.50 MOTOROLA SOLUTIONS, INC. 320695 02/05/2024 MOTOROLA RADIOS - ANNUAL…406-900-91310.000 10,711.82 Fund 406 - Municipal Finance Corporation Debt Service - City Total: 46,715.32 Fund: 503 - SEWER FUND
CITY OF SOLEDAD 320591 01/24/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 3,297.00 R G FABRICATION 320631 01/24/2024 7710 - REPAIR THREE RIPPER … 503-335-66300.000 1,869.21 MNS ENGINEERS, INC. 320619 01/24/2024 WWTP DESIGN PROJECT MAN… 503-390-89133.000 11,170.00 MNS ENGINEERS, INC. 320619 01/24/2024 WWTP DESIGN ENVIRONMEN… 503-390-89132.000 1,750.00 MNS ENGINEERS, INC. 320619 01/24/2024 WWTP SPRAY FIELDS ENVIRO… 503-390-89131.000 87.50 R G FABRICATION 320631 01/24/2024 7710 - PART EXCHANGE 503-335-66300.000 147.10 FLUID RESOURCE MANAGEM… 320595 01/24/2024 WASTEWATER OPERATIONS … 503-335-63800.000 4,963.85 U.S. BANK 320652 01/31/2024 AMAZON - FUSES FOR WWTP 503-335-65700.000 34.15 CITY OF GREENFIELD 320588 01/24/2024 520 TENTH STREET 503-330-64300.000 110.06 CITY OF GREENFIELD 320588 01/24/2024 520 TENTH STREET 503-330-64400.000 130.57 CITY OF GREENFIELD 320588 01/24/2024 520 TENTH STREET 503-330-64400.000 45.91 Regional Government Services 320706 02/05/2024 PUBLIC WORKS PROJECT ADVI…503-335-63700.000 4,467.57 SWIFT TECTONICS, INC. 320641 01/24/2024 WWTP PONDS MAINTENANCE 503-335-63800.000 26,061.16 SWIFT TECTONICS, INC. 320641 01/24/2024 WWTP - RIVER LEVEE REPAIRS 503-335-63800.000 16,268.34 FLUID RESOURCE MANAGEM… 320595 01/24/2024 DAILY ACTIVITY LOG 503-335-61400.000 70.44 FLUID RESOURCE MANAGEM… 320595 01/24/2024 HERO - ANNUAL PORTAL SUB… 503-333-63800.000 1,405.00 HYDROSCIENCE ENGINEERS, I… 320607 01/24/2024 NEW WWTP DESIGN AND IM… 503-390-89133.000 112,779.40 VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 503-330-64600.000 84.04 CITY OF SOLEDAD 320591 01/24/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 2,747.50 PRO-PIPE, INC. 320703 02/05/2024 CCTV SEWER COLLECTION SYS… 503-390-85825.000 69,581.28 GREEN RUBBER-KENNEDY AG 320600 01/24/2024 BOLT CLAMPS - SPRAYFIELD 503-335-65700.000 53.97 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 503-330-64900.000 57.00 HACH COMPANY 320603 01/24/2024 BUFFER SOLUTION 503-335-65700.000 53.50 NAPA AUTO PARTS 320622 01/24/2024 NITRILE GLOVES 503-335-65700.000 114.08 CASEY PRINTING 320679 02/05/2024 UTILITY BILLS FY 2023-2024 503-191-61200.000 1,884.23 CASEY PRINTING 320679 02/05/2024 UTILITY BILLS FY 2023-2024 503-191-63800.000 1,884.22 JAIME MARTINEZ 320608 01/24/2024 REIMBURSEMENT - WW TREA… 503-335-67200.000 179.99 CASEY PRINTING 320585 01/24/2024 UTILITY BILLS FY 2023-2024 503-191-61200.000 382.21 CASEY PRINTING 320585 01/24/2024 UTILITY BILLS FY 2023-2024 503-191-63800.000 382.22 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 503-330-66100.000 693.94 USA BLUEBOOK 320715 02/05/2024 GLOVES 503-335-65700.000 118.03 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 503-333-65200.000 48.54 GREENFIELD TRUE VALUE 320602 01/24/2024 HARDWARE SUPPLIES 503-335-65700.000 8.58 CITY OF SOLEDAD 320681 02/05/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 3,297.00 19 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 15 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GRAINGER 320686 02/05/2024 SPILL KIT 503-335-65700.000 212.57 RDO EQUIPMENT COMPANY 320705 02/05/2024 7730 - SWAY BLOCK 503-330-66300.000 363.61 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 503-333-65200.000 48.54 AMERICAN FAMILY LIFE DFT0005853 01/19/2024 December 2023 503-22440 20.58 FLUID RESOURCE MANAGEM… 320595 01/24/2024 WASTEWATER OPERATION - … 503-335-63800.000 4,792.58 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…503-333-64500.000 34.09 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…503-335-64500.000 34.04 PACIFIC GAS & ELECTRIC 320702 02/05/2024 WASTEWATER TREATMENT P… 503-335-64100.000 127,981.61 TYLER TECHNOLOGIES 320646 01/24/2024 INSITE TRANSACTION FEES - U…503-191-63300.000 1,911.25 STATE STREET BANK & TRUST … DFT0005836 01/19/2024 Defer Comp-Misc Employees 503-22430 105.59 STATE STREET BANK & TRUST … DFT0005841 01/19/2024 Defer Comp-Management 503-22430 70.00 STATE STREET BANK & TRUST … DFT0005843 01/19/2024 Defer Comp-Misc Employees 503-22430 37.51 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 503-22225 179.15 Internal Revenue Service DFT0005849 01/19/2024 Medicare 503-22215 472.38 Internal Revenue Service DFT0005850 01/19/2024 Social Security 503-22215 2,019.06 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 503-22220 540.73 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 503-22210 1,538.68 ELMUT SAAVEDRA 320593 01/24/2024 BOOTS REIMBURSEMENT FY 2…503-335-65200.000 100.00 WALLACE GROUP 320720 02/05/2024 WWTP-COMPLIANCE AND PR… 503-335-63800.000 960.00 WALLACE GROUP 320720 02/05/2024 CCTV COORDINATION SUPPO… 503-390-85825.000 520.83 WALLACE GROUP 320720 02/05/2024 MIRA MONTE DEVELOPMENT… 503-333-73600.000 821.25 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 503-330-66100.000 855.96 MONTEREY BAY ANALYTICAL … 320692 02/05/2024 WATER AND WASTEWATER S… 503-335-63800.000 300.38 CINTAS CORPORATION #630 320680 02/05/2024 UNIFORMS 503-333-65200.000 48.54 ENGIE SERVICES U.S. INC. 320685 02/05/2024 YEAR 5 MV FEES JANUARY 24 -…503-330-63900.000 2,590.92 ENGIE SERVICES U.S. INC. 320685 02/05/2024 YEAR 5 OM FEES JANUARY 24 -…503-330-63900.000 14,994.03 PACIFIC GAS & ELECTRIC 320701 02/05/2024 NEW WWTP ENGINEERING A… 503-390-89133.000 3,000.00 Regional Government Services 320706 02/05/2024 PUBLIC WORKS PROJECT ADVI…503-335-63700.000 7,854.27 SOUTH COUNTY TIRE, LLC 320708 02/05/2024 3738 - LEFT REAR TIRE REPAIR 503-335-66300.000 85.00 SOUTH COUNTY TIRE, LLC 320708 02/05/2024 3738 - FLAT TIRE REPAIR 503-335-66300.000 130.00 MNS ENGINEERS, INC. 320691 02/05/2024 WWTP DESIGN ENVIRONMEN… 503-390-89133.000 14,262.50 MNS ENGINEERS, INC. 320691 02/05/2024 WWTP DESIGN ENVIRONMEN… 503-390-89133.000 16,187.50 TYLER TECHNOLOGIES 320713 02/05/2024 UTILITY BILLING ONLINE COM… 503-191-63300.000 37.50 SEIU Local 521 320668 02/01/2024 Union Dues 503-22420 160.04 STATE STREET BANK & TRUST … DFT0005858 02/02/2024 Defer Comp-Misc Employees 503-22430 140.60 STATE STREET BANK & TRUST … DFT0005863 02/02/2024 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST … DFT0005865 02/02/2024 Defer Comp-Misc Employees 503-22430 62.51 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 503-22225 186.03 Internal Revenue Service DFT0005871 02/02/2024 Medicare 503-22215 490.58 Internal Revenue Service DFT0005872 02/02/2024 Social Security 503-22215 2,097.30 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 503-22220 590.98 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 503-22210 1,651.79 Fund 503 - SEWER FUND Total: 474,840.57
Fund: 504 - WATER FUND
PACIFIC GAS & ELECTRIC 320575 01/19/2024 10TH STREET WELL 504-345-64100.000 25.38 PACIFIC GAS & ELECTRIC 320575 01/19/2024 13TH / OAK WELL 504-345-64100.000 2,084.48 TODD GROUNDWATER 320644 01/24/2024 ARROYO SECO GSA GSP 504-12392 600.62 TODD GROUNDWATER 320644 01/24/2024 ARROYO SECO GSA GSP 504-390-86206.000 600.63 MNS ENGINEERS, INC. 320619 01/24/2024 APPLE AVE FARM HOUSING … 504-390-86210.000 2,070.00 FLUID RESOURCE MANAGEM… 320595 01/24/2024 WATER SYSTEM MANAGEME… 504-345-63900.000 9,512.83 U.S. BANK 320652 01/31/2024 ALASKA AIR - FLIGHT FOR CON…504-340-67100.000 4.90 U.S. BANK 320652 01/31/2024 ALASKA AIR - FLIGHT FOR CON…504-340-67100.000 133.21 U.S. BANK 320652 01/31/2024 ALASKA AIR - FLIGHT FOR CON…504-340-67100.000 169.00 U.S. BANK 320652 01/31/2024 IECA - CONFERENCE REGISTRA…504-340-67100.000 875.00 U.S. BANK 320652 01/31/2024 ALASKA AIR- FLIGHT FOR CON… 504-340-67100.000 26.57 U.S. BANK 320652 01/31/2024 IECA - MEMBERSHIP 504-340-68300.000 200.00 CITY OF GREENFIELD 320588 01/24/2024 CITY WIDE FIRE HYDRANT FLU… 504-340-64300.000 108.14 CITY OF GREENFIELD 320588 01/24/2024 520 TENTH STREET 504-340-64400.000 130.57 FLUID RESOURCE MANAGEM… 320595 01/24/2024 FLEX CONNECTORS 504-345-65700.000 177.90 FLUID RESOURCE MANAGEM… 320595 01/24/2024 HERO - ANNUAL PORTAL SUB… 504-345-63900.000 495.00 20 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 16 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount VERIZON WIRELESS 320650 01/24/2024 CELL PHONES - PW 504-340-64600.000 84.04 G&C CONSULTING, INC. 320597 01/24/2024 GM SERVICES 504-12392 3,000.00 G&C CONSULTING, INC. 320597 01/24/2024 GM SERVICES 504-390-86206.000 3,000.00 VERIZON 320718 02/05/2024 GPS SERVICES - NOVEMBER 2… 504-340-64900.000 38.00 CORE & MAIN LP 320592 01/24/2024 14' MULTI PURPOSE BLADE 504-345-65700.000 466.93 AT&T 320578 01/24/2024 WATER LINES 504-345-64500.000 66.99 GREENFIELD TRUE VALUE 320602 01/24/2024 NUTS AND BOLTS 504-345-65700.000 29.61 TODD GROUNDWATER 320644 01/24/2024 ARROYO SECO GSA GSP 504-12392 205.63 TODD GROUNDWATER 320644 01/24/2024 ARROYO SECO GSA GSP 504-390-86206.000 205.62 CASEY PRINTING 320679 02/05/2024 UTILITY BILLS FY 2023-2024 504-191-61200.000 1,884.22 CASEY PRINTING 320679 02/05/2024 UTILITY BILLS FY 2023-2024 504-191-63800.000 1,884.22 CASEY PRINTING 320585 01/24/2024 UTILITY BILLS FY 2023-2024 504-191-61200.000 382.22 CASEY PRINTING 320585 01/24/2024 UTILITY BILLS FY 2023-2024 504-191-63800.000 382.22 SOUTHERN COUNTIES LUBRIC… 320637 01/24/2024 GASOLINE/DIESEL 504-340-66100.000 693.94 USA BLUEBOOK 320715 02/05/2024 GLOVES 504-345-65700.000 118.03 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - ARROYO SE… 504-12105 48.75 LOZANO SMITH, LLP 320615 01/24/2024 LEGAL SERVICES - ARROYO SE… 504-390-86206.000 48.75 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 504-345-65200.000 46.13 CORE & MAIN LP 320683 02/05/2024 DIAMOND BLADE 504-345-65700.000 399.13 GRAINGER 320686 02/05/2024 SPILL KIT 504-345-65700.000 212.57 CINTAS CORPORATION #630 320587 01/24/2024 UNIFORMS 504-345-65200.000 46.13 AMERICAN FAMILY LIFE DFT0005853 01/19/2024 December 2023 504-22440 20.58 FLUID RESOURCE MANAGEM… 320595 01/24/2024 WATER SYSTEM MANAGEME… 504-345-63900.000 5,295.15 AT&T 320676 02/05/2024 PD FAX/ALARMS/LIFT STATION…504-345-64500.000 105.71 PACIFIC GAS & ELECTRIC 320702 02/05/2024 13TH/OAK WELL 504-345-64100.000 1,693.97 PACIFIC GAS & ELECTRIC 320702 02/05/2024 10TH STREET WELL 504-345-64100.000 1,882.91 TYLER TECHNOLOGIES 320646 01/24/2024 INSITE TRANSACTION FEES - U…504-191-63300.000 1,911.25 BRENNTAG PACIFIC INC 320582 01/24/2024 SODIUM HYPOCHLORITE 504-345-65700.000 5,890.84 STATE STREET BANK & TRUST … DFT0005836 01/19/2024 Defer Comp-Misc Employees 504-22430 105.59 STATE STREET BANK & TRUST … DFT0005841 01/19/2024 Defer Comp-Management 504-22430 70.00 STATE STREET BANK & TRUST … DFT0005843 01/19/2024 Defer Comp-Misc Employees 504-22430 37.49 STATE OF CALIFORNIA EDD DFT0005848 01/19/2024 SDI 504-22225 187.15 Internal Revenue Service DFT0005849 01/19/2024 Medicare 504-22215 493.32 Internal Revenue Service DFT0005850 01/19/2024 Social Security 504-22215 2,109.86 STATE OF CALIFORNIA EDD DFT0005851 01/19/2024 State Withholding 504-22220 532.52 Internal Revenue Service DFT0005852 01/19/2024 Federal Tax Withholding 504-22210 1,362.06 ELMUT SAAVEDRA 320593 01/24/2024 BOOTS REIMBURSEMENT FY 2…504-345-65200.000 100.00 MANUEL AYALA 320690 02/05/2024 REIMBURSEMENT - 7926 DETA…504-345-65100.000 150.00 OSCAR MORALES 320700 02/05/2024 SMALL WATER SYSTEM OPER… 504-345-67200.000 209.25 WALLACE GROUP 320720 02/05/2024 MIRA MONTE DEVELOPMENT… 504-345-73600.000 821.25 SOUTHERN COUNTIES LUBRIC… 320709 02/05/2024 GASOLINE/DIESEL 504-340-66100.000 855.96 MONTEREY BAY ANALYTICAL … 320692 02/05/2024 WATER AND WASTEWATER S… 504-345-63800.000 2,102.62 O'REILLY AUTO PARTS 320699 02/05/2024 GREASE GUN 504-345-65700.000 51.45 CINTAS CORPORATION #630 320680 02/05/2024 UNIFORMS 504-345-65200.000 50.84 ENGIE SERVICES U.S. INC. 320685 02/05/2024 YEAR 5 MV FEES JANUARY 24 -…504-340-63800.000 1,554.55 ENGIE SERVICES U.S. INC. 320685 02/05/2024 YEAR 5 OM FEES JANUARY 24 -…504-340-63800.000 8,996.42 TYLER TECHNOLOGIES 320713 02/05/2024 UTILITY BILLING ONLINE COM… 504-191-63300.000 37.50 SEIU Local 521 320668 02/01/2024 COPE - Union Dues 504-22420 9.79 SEIU Local 521 320668 02/01/2024 Union Dues 504-22420 184.41 STATE STREET BANK & TRUST … DFT0005858 02/02/2024 Defer Comp-Misc Employees 504-22430 140.58 STATE STREET BANK & TRUST … DFT0005863 02/02/2024 Defer Comp-Management 504-22430 122.50 STATE STREET BANK & TRUST … DFT0005865 02/02/2024 Defer Comp-Misc Employees 504-22430 62.49 STATE OF CALIFORNIA EDD DFT0005870 02/02/2024 SDI 504-22225 202.13 Internal Revenue Service DFT0005871 02/02/2024 Medicare 504-22215 532.88 Internal Revenue Service DFT0005872 02/02/2024 Social Security 504-22215 2,278.70 STATE OF CALIFORNIA EDD DFT0005873 02/02/2024 State Withholding 504-22220 671.13 Internal Revenue Service DFT0005874 02/02/2024 Federal Tax Withholding 504-22210 1,663.97 Fund 504 - WATER FUND Total: 72,954.18
21 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 17 of 23
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 756 - Successor Agency 2016 Bond Debt Service Fund BLX GROUP, LLC 320579 01/24/2024 TAX ALLOCATION REFUNDING…756-820-63100.000 1,800.00 Fund 756 - Successor Agency 2016 Bond Debt Service Fund Total: 1,800.00 Grand Total: 1,195,652.03
22 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 18 of 23
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 265,638.48
102 - Fire General 48,289.41
105 - Community Outreach 12,338.78
200 - SUPPLEMENTAL LAW ENFORCEMENT 3,464.52
201 - POLICE - OTHER GRANTS 5,068.33
220 - Supplemental Transactions & Use Tax Fund (V & W) 105,183.71 230 - GAS TAX FUND 7,879.68
263 - LLM #1 - LEXINGTON 4,225.96
264 - LLM #2 - TERRA VERDE, ETC 19,168.68
265 - SMD #1 340.78
266 - SMD #2 339.09
267 - Vintage Meadows LLMD #3 578.91
297 - GREENFIELD SCIENCE WORKSHOP 16,309.19
385 - INTERNAL SERVICE 46,481.17
390 - CAPITAL PROJECTS FUND 64,035.27
406 - Municipal Finance Corporation Debt Service - City 46,715.32 503 - SEWER FUND 474,840.57
504 - WATER FUND 72,954.18
756 - Successor Agency 2016 Bond Debt Service Fund 1,800.00 Grand Total: 1,195,652.03
Account Summary
Account Number Account Name Payment Amount
100-101-64600.000 Cell Phone Charges 190.05
100-101-65100.000 General Operating Suppl… 23.28
100-101-67100.000 Meetings & Conferences 107.34
100-101-68300.000 Memberships 7,764.00
100-110-61400.000 Office Supplies 12.03
100-110-63900.000 General Services 112.00
100-110-64500.000 Phone Charges 47.20
100-110-64600.000 Cell Phone Charges 42.02
100-110-64900.000 Other Utilities 19.00
100-110-65100.000 General Operating Suppl… 436.88
100-111-61200.000 Printing and Copying 609.92
100-111-63700.000 Public Works Services 7,219.15
100-111-63900.000 General Services 70.00
100-111-64100.000 Electricity 2,525.13
100-111-64200.000 Gas Utility 3,645.80
100-111-64300.000 Water Utility 541.91
100-111-64400.000 Waste Disposal 37.16
100-111-64500.000 Phone Charges 470.27
100-111-65100.000 General Operating Suppl… 151.75
100-111-65600.000 Janitorial Supplies 245.49
100-111-65900.000 Building Maintenance S… 1,263.75
100-111-66100.000 Gasoline & Oil 199.66
100-12392 Accounts Receivable - E… 147.01
100-150-63100.000 Administration Services 12,236.04
100-170-67600.000 Publications 132.80
100-190-61400.000 Office Supplies 185.54
100-190-63300.000 Financial Services 1,942.28
100-190-67100.000 Meetings & Conferences 679.64
100-190-67300.000 Other Meals & Travel 67.60
100-190-67600.000 Publications 1,716.00
100-191-64400.000 Waste Disposal 4,720.66
100-201-61100.000 Postage 102.87
100-201-61400.000 Office Supplies 169.35
100-201-64500.000 Phone Charges 59.73
23 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 19 of 23
Account Summary
Account Number Account Name Payment Amount
100-201-65100.000 General Operating Suppl… 65.49
100-201-65600.000 Janitorial Supplies 50.02
100-201-65900.000 Building Maintenance S… 283.80
100-201-67200.000 Other Training 875.00
100-201-68200.000 Community Outreach 561.12
100-215-63400.000 Police Services 1,221.73
100-215-64500.000 Phone Charges 1,012.00
100-215-64600.000 Cell Phone Charges 1,536.59
100-215-64900.000 Other Utilities 2,096.07
100-215-65100.000 General Operating Suppl… 427.63
100-215-65400.000 Police Supplies 525.29
100-215-66100.000 Gasoline & Oil 7,107.29
100-215-67200.000 Other Training 158.00
100-22210 Federal Withholding Tax… 25,108.97
100-22215 FICA Payable 38,042.24
100-22220 State Withholding Tax P… 9,508.91
100-22225 S.D.I. Payable 2,715.52
100-22410 G.P.O.A. Union Dues Pay… 320.00
100-22415 G.P.S.A. Union Dues Pay… 151.48
100-22420 S.E.I.U. Union Dues Paya… 367.61
100-22430 Deferred Comp Payable 8,499.28
100-22431 Roth 3,940.00
100-22435 PERS Loan Payable 1,096.54
100-22440 AFLAC Insurance Payable 1,480.96
100-22481 POLICE AMMUNITION 65.02
100-22491 MBASIA 1,391.65
100-230-63400.000 Animal Control Services 10,377.00
100-230-64600.000 Cell Phone Charges 119.36
100-24609 Civil Deposit - Walnut Gr… 1,365.00
100-24717 Civil Review Deposit - M… 3,975.00
100-24718 Civil Review Deposit - Wa… 2,220.00
100-24721 Civil Review Deposit - Gr… 240.00
100-24722 Civil Deposit - 525 10th … 3,080.00
100-25300 PD Community Events 111.25
100-26001 Suspense Account 102.86
100-26160 State Strong Motion Fees 5,064.03
100-310-61400.000 Office Supplies 56.24
100-310-64900.000 Other Utilities 19.00
100-320-63700.000 Public Works Services 412.79
100-320-64300.000 Water Utility 670.47
100-320-64400.000 Waste Disposal 130.57
100-320-64600.000 Cell Phone Charges 21.01
100-320-64900.000 Other Utilities 57.00
100-320-65100.000 General Operating Suppl… 544.03
100-320-65200.000 Uniforms / Personnel Eq… 210.55
100-320-65700.000 Public Works Supplies 1,226.98
100-320-65800.000 Permits & Inspections 205.50
100-320-66100.000 Gasoline & Oil 882.64
100-320-66300.000 General Operations Equi… 757.66
100-550-64100.000 Electricity 359.99
100-550-64300.000 Water Utility 6,811.99
100-550-64400.000 Waste Disposal 218.81
100-550-64600.000 Cell Phone Charges 21.01
100-550-64900.000 Other Utilities 19.00
100-550-65200.000 Uniforms/Personnel Equ… 210.56
100-550-65700.000 Public Works Supplies 1,150.47
100-550-65900.000 Building Maintenance S… 4.27
100-550-66100.000 Gasoline & Oil 1,092.78
24 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 20 of 23
Account Summary
Account Number Account Name Payment Amount
100-550-71500.000 Parks/Public Works Equi… 53,454.17
100-551-61400.000 Office Supplies 113.43
100-551-63500.000 Recreation Services 9,096.13
100-551-63900.000 General Services 166.41
100-551-64100.000 Electricity 622.49
100-551-64200.000 Gas Utility 499.76
100-551-64300.000 Water Utility 302.41
100-551-64400.000 Waste Disposal 105.86
100-551-64500.000 Phone Charges 163.01
100-551-64600.000 Cell Phone Charges 131.06
100-551-64900.000 Other Utilities 19.00
100-551-65100.000 General Operating Suppl… 454.97
100-551-65600.000 Jantorial Supplies 207.68
100-551-65900.000 Building Maintenance S… 159.20
100-551-66100.221 Gasoline & Oil 199.66
100-551-67200.000 Other Training … 730.00
100-590-63900.000 General Services 150.00
100-590-64300.000 Water Utility 77.85
100-601-61400.000 Office Supplies 12.58
100-601-63700.000 General Engineering Serv… 350.00
100-601-64600.000 Cell Phone Charges 84.04
100-601-65200.000 Uniforms / Personnel Eq… 67.56
100-601-66100.000 Gasoline & Oil 99.84
100-601-67100.000 Meetings & Conferences 132.03
102-22210 Federal Withholding Tax… 11,546.08
102-22215 FICA Payable 15,990.94
102-22220 State Withholding Tax P… 5,005.99
102-22225 S,D.I Payable 1,144.51
102-22410 Union Dues Payable 211.29
102-22430 Deferred Comp Payable 1,085.47
102-22450 Wage Garnishments Pay… 692.30
102-250-61400.000 Office Supplies 556.33
102-250-64100.000 Electricity 1,907.43
102-250-64200.000 Gas Utility 608.58
102-250-64300.000 Water Utility 373.62
102-250-64400.000 Waste Disposal 289.72
102-250-64600.000 Cell Phone Charges 168.08
102-250-65100.000 General Operating Suppl… 2,884.69
102-250-65400.000 Firefighter Supplies/Prev… 2,411.59
102-250-65600.000 Jantorial Supplies 193.04
102-250-65900.000 Building Maintenance S… 205.00
102-250-66100.000 Gasoline & Oil 1,775.75
102-250-67100.000 Meetings & Conferences 1,099.00
102-250-67200.000 Other Training 140.00
105-105-61400.000 Office Supplies 221.19
105-105-63900.000 General Services 1,261.44
105-105-64600.000 Cell Phone Charges 84.04
105-105-68200.000 Community Outreach 6,656.63
105-105-78100.000 Community Events 888.90
105-105-78150.000 Youth Program 23.40
105-22210 Federal Withholding Tax… 785.59
105-22215 FICA Payable 1,961.62
105-22220 State Withholding Tax P… 314.95
105-22225 S.D.I. Payable 141.02
200-205-67200.000 Other Training 3,464.52
201-215-65412.000 STEP Grant Expenses 675.97
201-215-65413.000 LEO Wellness and Menta… 4,392.36
220-215-71400.000 Police Equipment 8,092.22
25 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 21 of 23
Account Summary
Account Number Account Name Payment Amount
220-22210 Federal Withholding Tax… 31,375.38
220-22215 FICA Payable 40,385.20
220-22220 State Withholding Tax P… 13,040.88
220-22225 S.D.I. Payable 2,903.50
220-22410 G.P.O.A. Union Dues Pay… 903.71
220-22415 G.P.S.A. Union Dues Pay… 148.52
220-22420 S.E.I.U. Union Dues Paya… 127.40
220-22430 Deferred Comp Payable 7,822.77
220-22490 Miscellaneous Withhold… 265.40
220-605-64600.000 Cell Phone Charges 118.73
230-320-63700.000 Public Works Services 1,232.11
230-320-64100.000 Electricity 6,400.05
230-320-64300.000 Water Utility 175.41
230-320-65700.000 Public Works Supplies 72.11
263-22210 Federal Withholding Tax… 81.55
263-22215 FICA Payable 215.58
263-22220 State Withholding Tax P… 24.27
263-22225 S.D.I. Payable 15.51
263-22420 S.E.I.U. Union Dues Paya… 3.87
263-360-63700.000 Public Works Services 2,410.00
263-360-64100.000 Electricity 1,052.12
263-360-64300.000 Water Utility 423.06
264-22210 Federal Withholding Tax… 81.75
264-22215 FICA Payable 216.46
264-22220 State Withholding Tax P… 24.31
264-22225 S.D.I. Payable 15.57
264-22420 S.E.I.U. Union Dues Paya… 3.87
264-360-63700.000 Public Works Services 13,995.00
264-360-64100.000 Electricity 1,801.96
264-360-64300.000 Water Utility 2,861.95
264-360-65700.000 Public Works Supplies 167.81
265-22210 Federal Withholding Tax… 81.55
265-22215 FICA Payable 215.58
265-22220 State Withholding Tax P… 24.27
265-22225 S.D.I. Payable 15.51
265-22420 S.E.I.U. Union Dues Paya… 3.87
266-22210 Federal Withholding Tax… 81.21
266-22215 FICA Payable 214.46
266-22220 State Withholding Tax P… 24.20
266-22225 S.D.I. Payable 15.37
266-22420 S.E.I.U. Union Dues Paya… 3.85
267-360-63700.000 Public Works Services 120.00
267-360-64100.000 Electricity 458.91
297-22210 Federal Withholding Tax… 2,600.07
297-22215 FICA Payable 4,740.08
297-22220 State Withholding Tax P… 991.05
297-22225 S.D.I. Payable 340.78
297-22430 Deferred Comp Payable 1,537.88
297-597-63900.000 General Services 153.06
297-597-64300.000 Water Utility 66.77
297-597-64400.000 Waste Disposal 170.86
297-597-64600.000 Cell Phone Charges 84.04
297-597-64900.000 Other Utilities 76.00
297-597-65500.000 Recreation Supplies 1,842.90
297-597-66100.000 Gasoline & Oil 599.01
297-597-69100.000 TAMC Expenditure 142.84
297-598-65100.201 General Operating Suppl… 1,943.72
297-598-65100.204 General Operating Suppl… 1,020.13
26 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 22 of 23
Account Summary
Account Number Account Name Payment Amount
385-125-61400.000 Office Supplies 179.34
385-125-61700.000 Software Maintenance C… 17,826.70
385-125-64500.000 Phone Charges 2,018.46
385-125-64600.000 Cell Phone Charges 42.02
385-125-65300.000 Technology Supplies 3,110.60
385-160-61400.000 Office Supplies 408.13
385-160-63900.000 General Services 1,742.00
385-160-64600.000 Cell Phone Charges 42.02
385-160-65100.000 General Operating Suppl… 3,012.94
385-160-68100.000 Recruitment 200.00
385-22210 Federal Withholding Tax… 3,008.49
385-22215 FICA Payable 4,099.08
385-22220 State Withholding Tax P… 1,207.03
385-22225 S.D.I. Payable 294.70
385-22420 S.E.I.U. Union Dues Paya… 31.24
385-22430 Deferred Comp Payable 710.00
385-311-63900.000 General Services 929.00
385-311-64500.000 Phone Charges 67.28
385-311-64600.000 Cell Phone Charges 42.02
385-311-64900.000 Other Utilities 19.00
385-311-65000.000 Vehicle & Equip. Parts & … 4,885.55
385-311-65200.000 Uniforms / Personnel Eq… 70.20
385-311-65600.000 Janitorial Supplies 68.56
385-311-65700.000 Public Works Supplies 1,506.34
385-311-65900.000 Building Maintenance S… 360.97
385-311-66100.000 Gasoline & Oil 299.50
385-311-66200.000 Vehicle and Equipment … 300.00
390-390-83141.000 Walnut Avenue Pedestri… 2,885.00
390-390-83142.000 3-Year Street Rehabilitat… 1,462.50
390-390-83146.000 2306 12th Street Improv… 16,846.00
390-390-89115.000 North and South Entran… 1,082.39
390-390-89315.000 Security Gates & Security… 35,100.55
390-390-89720.000 Baseball Fields Rehabilit… 6,658.83
406-900-91210.000 Principal 36,003.50
406-900-91310.000 Interest Expense 10,711.82
503-191-61200.000 Printing and Copying 2,266.44
503-191-63300.000 Financial Services 1,948.75
503-191-63800.000 Utility Bill Services 2,266.44
503-22210 Federal Withholding Tax… 3,190.47
503-22215 FICA Payable 5,079.32
503-22220 State Withholding Tax P… 1,131.71
503-22225 S.D.I. Payable 365.18
503-22420 S.E.I.U. Union Dues Paya… 160.04
503-22430 Deferred Comp Payable 538.71
503-22440 AFLAC Insurance Payable 20.58
503-330-63900.000 General Services 17,584.95
503-330-64300.000 Water Utility 110.06
503-330-64400.000 Waste Disposal 176.48
503-330-64600.000 Cell Phone Charges 84.04
503-330-64900.000 Other Utilities 57.00
503-330-66100.000 Gasoline & Oil 1,549.90
503-330-66300.000 General Operations Equi… 363.61
503-333-63800.000 Sewer & Water Services 1,405.00
503-333-64500.000 Phone Charges 34.09
503-333-65200.000 Uniforms/Personnel Equ… 145.62
503-333-73600.000 Studies 821.25
503-335-61400.000 Office Supplies 70.44
503-335-63700.000 Public Works Services 12,321.84
27 Expense Approval Report Payment Dates: 1/19/2024 - 2/8/2024 2/9/2024 3:59:48 PM Page 23 of 23
Account Summary
Account Number Account Name Payment Amount
503-335-63800.000 Sewer & Water Services 62,687.81
503-335-64100.000 Electricity 127,981.61
503-335-64500.000 Phone Charges 34.04
503-335-65200.000 Uniforms / Personnel Eq… 100.00
503-335-65700.000 Public Works Supplies 594.88
503-335-66300.000 General Equipment Ope… 2,231.31
503-335-67200.000 Other Training 179.99
503-390-85825.000 CCTV Sewer Collection S… 70,102.11
503-390-89131.000 WWTP Spray Fields Envi… 87.50
503-390-89132.000 New WWTP Environmen… 1,750.00
503-390-89133.000 New WWTP Design 2022 157,399.40
504-12105 Accounts Receivable 48.75
504-12392 Clark Colony-GSP Prepar… 3,806.25
504-191-61200.000 Printing and Copying 2,266.44
504-191-63300.000 Financial Services 1,948.75
504-191-63800.000 Utility Bill Services 2,266.44
504-22210 Federal Withholding Tax… 3,026.03
504-22215 FICA Payable 5,414.76
504-22220 State Withholding Tax P… 1,203.65
504-22225 S.D.I. Payable 389.28
504-22420 S.E.I.U. Union Dues Paya… 194.20
504-22430 Deferred Comp Payable 538.65
504-22440 AFLAC Insurance Payable 20.58
504-340-63800.000 Sewer & Water Services 10,550.97
504-340-64300.000 Water Utility 108.14
504-340-64400.000 Waste Disposal 130.57
504-340-64600.000 Cell Phone Charges 84.04
504-340-64900.000 Other Utilities 38.00
504-340-66100.000 Gasoline & Oil 1,549.90
504-340-67100.000 Meetings & Conferences 1,208.68
504-340-68300.000 Memberships 200.00
504-345-63800.000 Water Production Servic… 2,102.62
504-345-63900.000 General Services 15,302.98
504-345-64100.000 Electricity 5,686.74
504-345-64500.000 Phone Charges 172.70
504-345-65100.000 General Operating Suppl… 150.00
504-345-65200.000 Uniforms / Personnel Eq… 243.10
504-345-65700.000 Public Works Supplies 7,346.46
504-345-67200.000 Other Training 209.25
504-345-73600.000 Studies 821.25
504-390-86206.000 GSA - GSP Implementati… 3,855.00
504-390-86210.000 Apple Avenue Consolidat… 2,070.00
756-820-63100.000 Administration Services 1,800.00
Grand Total: 1,195,652.03
Project Account Summary
Project Account Key Payment Amount
**None** 1,195,652.03
Grand Total: 1,195,652.03
28 City Council Minutes
January 23, 2024
Page | 1
CITY COUNCIL MINUTES
MEETING OF JANUARY 23, 2024
CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.
ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez, Councilmembers Martinez, Ortiz and Tipton
ABSENT: None
STAFF: City Manager Wood, Fire Chief Langborg, Community Development Director Mugan, Public Works Director Tugel, IT Director Espinosa, City Attorney Thompson, City Clerk Rathbun
GUESTS: Gail Stewart-White, Pastor Robert Mullen, John Huerta, Jr., Pete and Helen Rocha
INVOCATION
Invocation by Pastor Robert Mullen.
PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.
AGENDA REVIEW
None
PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Gabriella Serrato stated that last month Councilmember Martinez had announced that she would be gifting several presents; however, there was no information on how someone would be able to obtain these gifts. She stated that all information should be given by Councilmember Martinez when announcing it during a City Council meeting for everyone and not just a selected few. She also stated that she was still waiting for Councilmember Martinez to contact her mother.
CONSENT ITEMS
A MOTION by Councilmember Martinez, seconded by Councilmember Tipton to approve the consent items including Warrants #320442 through #320546 and Bank Drafts #5813 through #5835 in the amount of $1,674,194.19, approve Minutes of the January 9, 2024 City Council Meeting, Receive and File Monthly Reports – Finance / Police Department, adopt Resolution #2024-07, “A Resolution of the City Council of the City of Greenfield Accepting Grant Funds in the Amount of $957,943.58 from the Department of Homeland Security to Address the Emergency Generator Backup Needs of the Cityof Greenfield”, adopt Resolution #2024-08, “A Resolution of the City Council of the City of Greenfield Acknowledging the Receipt of a Report Made by the Fire Chief of the Greenfield Fire Department Regarding the Inspection of Certain Occupancies Required to Preform Annual Inspections in Such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California 29 City Council Minutes
January 23, 2024
Page | 2
Health and Safety Code” and adopt Resolution #2024-09, “A Resolution of the City Council of the City of Greenfield Approving the Attached CAL OES Designation of Applicant’s Agent(s)”. All in favor. Motion carried.
COMMENTS FROM CITY COUNCIL
Councilmember Tipton reminded everyone that was walking or riding bicycles in the dark to not wear dark clothing and for everyone to please turn on their lights at night and when it’s raining. He also stated that people needed to stop at stop signs. He reminded everyone to check on the elderly, children and pets because of the cold weather. He stated that there was an organization called snugsafe.com and people could sign up with them and they would check on you every day to make sure that you were okay. He also reminded everyone to get their pets spayed or neutered. He also stated that there had been a lot on the news about drug and alcohol abuse and reminded everyone to be safe and don’t’ use drugs or drink and drive. He also stated that there had been a lot of posts regarding the Welcome to Greenfield signs and would like to have a status on that. He stated that there was a Narcan give away and that residents could get free Narcan at Rite Aid. He stated that the Mayor and Council Academy, League of California Cities, was this week. He also asked if there was anyone on Council, besides himself, that was Indigenous.
Councilmember Martinez thanked everyone for attending the City Council meeting and stated that translation was available. She requested that the Pest Management Program be placed on the agenda and about getting the signs up stating that the City prohibits glyphosate in all parks. She also stated that the Christmas event was advertised on her Council page and it was a success. She stated that they visited approximately 20 kids on Christmas morning and gave them a gift and breakfast. She stated that she was not able to attend the CDBIO celebration in Greenfield; however, stated that Dr. Martinez was doing a lot of work in Greenfield for the Indigenous community. She stated that she had been receiving a lot of calls regarding drug abuse and stated that everyone needed to get involved with the youth, while they were still young. She also addressed the letter of recommendation that she had sent on behalf of a member of the community and stated that she would be continuing to send letters of recommendation for members of the community.
Councilmember Ortiz stated that she received an email from a taxi service that wanted to come into Greenfield and would like staff to reach out to them. She also stated that MST offered on-call services to residents and it was very important for the City to get that information out to all the residents. She stated that the potholes in the alleys were very bad and asked that Public Works look into fixing them, especially behind the post office. She stated that there would be a TAMC meeting tomorrow; however, she would not be attending because she would be attending the League conference. She asked for a Welcome to Greenfield signs update. She also stated that she would like to have a review of the City Council’s rules and protocols. She requested that the letter that was sent to her regarding Councilmember Martinez be placed on the next agenda.
Mayor Pro-tem Rodriguez stated that she would like to follow up on some items that she had requested such as the criteria for selecting students for the high school banners and the comparison that she requested regarding the fees charged for the Harvest Festival compared to other similar events. She stated that the MST on-call services had been around for some time and would be requesting that they do a presentation at a City Council meeting regarding the service. She stated that she also had seen all the posts on social media; however, sometimes the information was not correct and suggested to the City Manager putting out meeting highlights on Facebook or social media so that residents could be up to date. She addressed the letter that was received and she asked the City Attorney how did this pertain to City business or if it did. She stated that she did not want to waste anymore time talking about personal matters or things that didn’t pertain to City business. She also asked if the letter was a public record and available to the public and City Attorney Thompson confirmed that it was. 30 City Council Minutes
January 23, 2024
Page | 3
Mayor White stated that he took a field trip with Councilmember Tipton, City Manager Wood, Public Works Director Tugel and City Engineer Pike to the intersection of Apple/El Camino Real to investigate the flooding problem that occurred there. He stated that staff would be working on some solutions and hopefully would be coming back with them soon. He stated that he would like to have the Team Building on the next agenda and would like the Council to work together. He announced the unclaimed funds and stated that residents could check the City website or the newspaper to see if they were on the list to receive any funds.
MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS RECOGNITION – GUSTAVO RIVAS, PG&E UTILITY GAS TECHNICIAN Fire Chief Langborg gave a brief background of the situation regarding Gustavo Rivas. Mayor White presented Mr. Rivas with a certificate of appreciation.
PRESENTATION – GREENFIELD HIGH SCHOOL VARSITY FOOTBALL TEAM – P.C.A.L. SANTA
LUCIA DIVISION CHAMPIONS
Mayor White read the proclamation and presented it to the coaching staff and players.
PRESENTATION – GREENFIELD CROSS COUNTRY RUNNER FABIAN SERRANO Mayor White read the certificate. Mr. Serrano was unable to attend.
UPDATE – TOM ROGERS MUSEUM / VISITORS CENTER
Community Development Director Mugan gave an update on the Tom Rogers Museum/Visitors Center.
PRESENTATION – GREENFIELD POLICE DEPARTMENT DUI PRESENTATION Sgt. de la Torre and Officer Ruelas gave a power point presentation regarding DUIs.
PUBLIC HEARING
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPTING A
MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING REPORTING PROGRAM FOR A NEW 37-LOT SINGLE-FAMILY RESIDENTIAL SUBDIVISION AT A ~4.6-AC PROPERTY AT 296 APPLE AVENUE AND
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
APPROVING A VESTING TENTATIVE MAP, DESIGN REVIEW, AND PLANNED DEVELOPMENT FOR A NEW 35-LOT SINGLE-FAMILY RESIDENTIAL SUBDIVISION AT A ~4.6-AC PROPERTY AT 296 APPLE AVENUE; (APN: 109-082-013-000 RESOLUTION #2024-10 / RESOLUTION #2024-11
Staff report was given by Community Development Director Mugan.
Mayor White opened the public hearing at 7:17 p.m.
Sherlyn Flores, applicant, gave a power point presentation. 31 City Council Minutes
January 23, 2024
Page | 4
Paul Davis, architect, gave a report regarding the design of the development.
Jesus Estrada, CCA, stated that everyone was very interested in this project. He stated that it didn’t matter whether they wanted to rent the homes or sale them, they were all needed and he was here in support of the project.
Veronic Leon stated that she was here in support of this project and asked that the Council support it as well.
Ms. Ochoa thanked everyone here and asked that the Council support the project. She stated that there was a great need for housing in Greenfield.
Jeff Morgan, President of CHISPA, stated that he was in full support of this project and complimented the Council and staff for the City meeting its RNHA numbers.
Matt Huerta, senior advisor for the Monterey Bay Economic Partnership, stated that he was in full support of the project.
John Huerta stated that he was in full support of the project. He stated that he was thankful for self help housing. He asked about the non-citizen status and the US citizen requirement for these lots so that the families could build there. He asked who would be applying for these homes because there would be at least 500 applications for these homes. He also stated that the City had a long history of working with a non-profit organization on self-help housing and there were many in Greenfield.
Jurgeun Smith stated that the school district had just approved 4 new classrooms, one for each site, for preschool and then 4 additional classrooms for older students so the district was ready for the additional students. He stated that he was concerned with the City’s infrastructure, sewer plant, and the old pipes around the town.
Laura Mireles asked that some of the homes be designated for teachers. She stated that teachers shouldn’t have to commute and the City should try to provide housing for them.
Beatriz Diaz stated that she was happy to have self-help housing and supported the project.
Mayor Whtie closed the public hearing at 7:51 p.m.
Mayor White stated that he was glad the applicant addressed the Council’s concerns. Councilmember Ortiz stated that the community deserved good housing. Mayor Pro-tem Rodriguez stated her mother was able to become a homeowner through the self-help housing program. She stated that her mother along with her and her siblings would go to work every day on the housing. She stated that all the people building their homes became a family. Councilmember Martinez thanked everyone for coming to the meeting and supporting the project.
32 City Council Minutes
January 23, 2024
Page | 5
A MOTION by Councilmember Martinez, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-10, “A Resolution of the City Council of the City of Greenfield Adopting a Mitigated Negative Declaration and Mitigation Monitoring Reporting Program for a New 37-Lot SingleFamily Residential Subdivision at a ~4.6-AC Property at 296 Apple Avenue”. All in favor. Motion carried.
A MOTION by Councilmember Martinez, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-11, as amended, “A Resolution of the City Council of the City of Greenfield Approving a Vesting Tentative Map, Design Review, and Planned Development for a New 35-Lot Single-Family Residential Subdivision At A ~4.6-Ac Property At 296 Apple Avenue; (APN: 109-082-013-000)”. All in favor. Motion carried.
CITY COUNCIL BUSINESS
Mayor White stepped down due to a conflict of interest at 7:58 p.m.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AWARDING
CONSTRUCTION FOR A PUBLIC WORKS CONSTRUCTION CONTRACT IN THE AMOUNT OF $1,080,436.00 TO ANDERSON PACIFIC ENGINEERING CONSTRUCTION, INC. TO CONSTRUCT
THE APPLE AVENUE WATER SYSTEM CONSOLIDATION PROJECT AND AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE THE CONTRACT AND ASSIGN ADDITIONAL
WORK IN ACCORDANCE WITH THIS RESOLUTION AND TO SUPPLEMENTALLY APPROPRIATE $1,188,479.60 TO THE PROJECT FOR CONSTRUCTION AND CONTINGENCY RESOLUTION #2024-12
Staff report was given by Public Works Director Tugel.
Pete Rocha stated that the City had been working on this project for many years and supported the project. He asked that the Council pass it.
Councilmember Martinez stated that it was great to have this project and supported it. Councilmember Ortiz asked when the project would be completed. Public Works Director Tugel stated that it would be completed by June 30, 2024. Councilmember Tipton asked if there was enough water for this project.
Public Works Director Tugel stated yes and that it was in the City’s Water Master Plan.
A MOTION by Councilmember Martinez, seconded by Councilmember Tipton to adopt Resolution #2024-12, “A Resolution of the City Council of the City of Greenfield Awarding Construction for a Public Works Construction Contract in the Amount of $1,080,436.00 to Anderson Pacific Engineering Construction, Inc. to Construct the Apple Avenue Water System Consolidation Project and Authorizing the City Manager to Negotiate and Execute the Contract and Assign Additional Work in Accordance with this Resolution and to Supplementally Appropriate $1,188,479.60 to the Project for Construction and Contingency”. AYES: Mayor Pro-tem Rodriguez, Councilmembers Martinez, Ortiz and Tipton. ABSTAIN: Mayor White. Motion carried.
Mayor White returned to this seat at 8:11 p.m.
DISCUSSION AND REVIEW – COUNCILMEMBER ALLEGATION OF MISCONDUCT Staff report was given by City Attorney Thompson.
33 City Council Minutes
January 23, 2024
Page | 6
Beatriz Diaz asked that the Council look into this matter and that everyone should be transparent and the Council needed to be fair.
Gabriella Serrato stated that any misuse of authority by any Councilmember should be investigated.
Mayor Pro-tem Rodriguez stated that the report was like an non-answer report because FPPC couldn’t issue an informal opinion, it hasn’t been investigated and there won’t be unless there was a formal complaint. City Attorney Thompson stated that the FPPC would not take action on allegations of violation of Government Code Section 1090 unless there was a form complaint. She stated that the Salinas Valley Solid Waste Authority Board did not take any further action.
Councilmember Martinez stated that the letter stated that he received legal advice from the City Attorney and wanted to know why that was allowed and that it was very concerning. City Attorney Thomspon stated that it was true that she does not give advice to individual councilmembers and she stated that she never has.
Councilmember Ortiz stated that she did not see any of the allegations; however, if the FPPC had done something then she would have requested to move forward with an investigation.
Mayor Pro-tem Rodriguez stated that there were two areas of concerns: first the allegation that a lie was told regarding getting legal advice from the City Attorney and second, that a Councilmember could not use his position to benefit financially and getting a job because he was on a board because he was on Council would be doing that. She stated that the intent was there and the action to pursue financial gain even though he did not get the position was there and that was why she had asked that this item be placed on the agenda.
Councilmember Tipton addressed getting legal advice from the City Attorney. He stated that he was addressing his appointment to the Council not what the allegation was.
Mayor Pro-tem Rodriguez stated that she wanted it on record that there was no investigation done on this allegation. City Attorney Thompson stated that was correct. She stated that the Salinas Valley Solid Waste Authority had options and one was an investigation; however, they decided not to pursue an investigation because everything was said at their meeting therefore they decided not to move forward with an investigation.
BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY MAYOR AND
CITY COUNCIL
Mayor White reported on the AMBAG meeting and stated that they approved the final growth forecast.
Councilmember Tipton reported on the SVSWA meeting and stated that they discussed the rate increase and budget and extending a contract for 5 years with Tri-Cities Disposal.
Mayor White reported on the Monterey County Mayors’ Association meeting. He stated that there was a PG&E representative there and they discussed power outages.
City Manager Wood reported on the Salinas Valley Managers/Mayors meeting. He stated that they discussed ag mitigation and LAFCo board making clarifications. 34 City Council Minutes
January 23, 2024
Page | 7
CITY ATTORNEY REPORT
None.
CITY MANAGER REPORT
None
ADJOURNMENT
Meeting adjourned at 8:36 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
35 DEPOSITORY MATURITY DATE INTEREST RATE DOLLAR/PAR AMOUNT MARKET VALUE State of California Local Agency Investment Fund (LAIF) Immediate $ 14,197,678 14,197,678 $ Laif Interest (October - December 2023) 4.00% 142,632 $ 142,632 $ Total State of California $ 14,340,310 14,340,310 $ Wells Fargo Bank Checking Account Pool Cash Immediate 4,344,007 $ 4,344,007 $ Total Wells Fargo Bank $ 4,344,007 $ 4,344,007N/A Petty Cash General Immediate $ 1,531 $ 1,531 N/A Petty Cash Police Immediate $ 500 $ 500 Total Petty Cash $ 2,031 $ 2,031 Pro Equities Cash Balance Cash, Money Funds and Bank Deposits $ 1,899 $ 1,899Pro Equities Money Market Dreyfus Govt Cash Mngt Inv Sh 4.97% $ 513,145 $ 513,145 Pro Equities Bond Federal Home Ln Bks Cons Bd 0.370% 3/8/2024 0.37% $ 570,000 $ 567,150 Pro Equities Treasury Notes United Sts Treas NTS 0.250% 6/15/2024 0.25% $ 600,000 $ 589,194Pro Equities Certificates of Deposit California CR UN Glendale CALIF SH CTF 4.850% 12/27/2024 4.85% $ 244,000 $ 243,863 Pro Equities Certificates of Deposit First Natl Bk Damriscotta ME Ctf 0.950% 12/30/2024 0.95% $ 249,000 $ 240,315 Pro Equities Certificates of Deposit Medallion BK Salt Lake City Utah CTF DEP 4.500% 12/30/2024 4.50% $ 249,000 $ 248,201 Pro Equities Certificates of Deposit Third Fed SVGS & LN ASSN of Cleveland CTF DEP 0.900% 12/30/2024 0.90% $ 248,000 $ 239,270 Pro Equities Certificates of Deposit Morgan Stanley Bk NA Salt Lake City Utah Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 239,501 Pro Equities Certificates of Deposit Morgan Stanley Private Bk Natl Assn PUR NY Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 239,501 Pro Equities Certificates of Deposit Technology CR UN SAN JOSE CALIF SH CTF 5.000% 2/24/2025 5.00% $ 248,000 $ 248,409 Pro Equities Certificates of Deposit Valley Strong CR UN Bakersfield CALIF SH CTF 4.800% 6/23/2025 4.80% $ 249,000 $ 249,314 Pro Equities Certificates of Deposit Gesa CR UN Richland WA SH CTF 5.500% 7/31/2025 5.50% $ 248,000 $ 251,008 Pro Equities Certificates of Deposit Chartway Fed CR UN VA Beach VA SH CTF 5.250% 8/11/2025 5.25% $ 248,000 $ 250,153 Pro Equities Certificates of Deposit Townebank Portsmouth VA CTF DEP 5.050% 8/11/2025 5.05% $ 243,000 $ 244,276 Pro Equities Certificates of Deposit Connexus Cr UN Wausau WIS SH Ctf 3.500% 08/26/25 8/26/2025 3.50% $ 249,000 $ 244,740 Pro Equities Certificates of Deposit Community West CR UN Kentwood MICH CTF 4.650% 12/19/2025 4.65% $ 249,000 $ 249,505 Pro Equities Certificates of Deposit First FND TN BK Irvine CA CTF DEP 4.450% 12/22/2025 4.45% $ 244,000 $ 243,561 Pro Equities Certificates of Deposit Security ST BK Warroad MINN CTF DEP 4.250% 12/22/2025 4.25% $ 249,000 $ 247,720 Pro Equities Certificates of Deposit Eaglebank Bethesda MD CTF DEP 4.400% 12/23/2025 4.40% $ 249,000 $ 248,397 Pro Equities Certificates of Deposit Flagstar BK NATL ASSN HICKSVILLE NEW YORK CTF DEP 4.650% 12/23/2025 4.65% $ 244,000 $ 244,525 Pro Equities Certificates of Deposit First BK Hamilton New Jersey CTF DEP 4.450% 12/26/2025 4.45% $ 244,000 $ 243,658 Pro Equities Certificates of Deposit Bankers BK Madison WIS CTF DEP 4.350% 6/29/2026 4.35% $ 249,000 $ 248,993 Pro Equities Certificates of Deposit Synchrony Bk Retail Ctf Dep Fidelity Instl Ctf Dep 1.200% 11/30/2026 1.20% $ 248,000 $ 228,257 Pro Equities Certificates of Deposit Sallie Mae Bk Salt Lake City UT Ctf Dep 1.350% 12/15/2026 1.35% $ 248,000 $ 229,040 Pro Equities Certificates of Deposit Austin Telco Fed CR UN Tex SH CTF 4.590% 12/16/2026 4.95% $ 248,000 $ 253,067 Pro Equities Certificates of Deposit All In Fed CR UN Daleville AL SH CTF 4.450% 12/21/2026 4.45% $ 249,000 $ 250,748 Pro Equities Certificates of Deposit DORT FINL CR UN Grand Blanc MI SH CTF 4.400% 12/21/2026 4.40% $ 247,000 $ 248,438 Pro Equities Certificates of Deposit State Bk India New York NY Ctf Dep 1.400% 12/30/2026 1.40% $ 248,000 $ 229,212 Pro Equities Certificates of Deposit Texas Exchange Bk Crowley Ctf Dep 1.300% 12/30/2026 1.30% $ 249,000 $ 229,366 Pro Equities Certificates of Deposit First UTD BK & TR CO DURANT OK CTF DEP 4.000% 2/8/2027 4.00% $ 249,000 $ 247,927 Pro Equities Certificates of Deposit Latino CMNTY CR UN Durham North Carolina SH CTF 4.500% 12/21/2027 4.50% $ 249,000 $ 252,698 Pro Equities Certificates of Deposit Ideal CR UN Woodbury MN SH CTF 4.500% 12/29/2027 4.50% $ 249,000 $ 252,752 Pro Equities Certificates of Deposit US Alliance FCU RYE New York SH CTF 4.750% 12/30/2027 4.75% $ 248,000 $ 253,982 Pro Equities Certificates of Deposit Liberty First CR UN LINCOLN NEB SH CTF 4.350% 2/3/2028 4.35% $ 249,000 $ 251,530 Pro Equities Certificates of Deposit Maine SVGS FCU Hampden ME SH CTF 4.800% 7/21/2028 4.80% $ 249,000 $ 256,707 Total Pro Equities $ 9,612,044 $ 9,520,020
TOTAL Cash and Investments $ 28,206,369 28,298,393 $
CITY OF GREENFIELD
Cash & Investment Report
At January 31, 2024
DESCRIPTION OF SECURITY
36 Greenfield Community Science Workshop
Monthly Report
January 2024
Program
Total Number of Sessions
Facilitated
Total Number of Science
Experiences Offered
Drop-In - Tinker Time
Program
21 675
School Day Enrichment
Programs 10
900
After School Science,
Technology, and Engineering
Program 17
340
ScienceMobile: Ciencia
Ambulante
10 600
TOTAL 58 2,515
37 38
Events:
39 Super Wednesday – Community Science Day
• Wednesday, January 17th
• Number of Participants: 120
o The Greenfield Community Science
Workshop hosted our very first Super
Wednesday of the month. This event
offered the public opportunities to: i)
make slime; ii) learn from
presentations by the Pacific Grove
Natural History Museum, featured at
Greenfield CSW on Super
Wednesdays; and iii) enjoy green
pozole from the Food Bank food
truck.
Monterey Bay Aquarium Family Trip
• Saturday, January 24th
• Number of Participants: 120
o The Greenfield Community Science
Workshop took Greenfield families on
a visit to the Monterey Peninsula. We
began our morning at the Monarch
Grove Sanctuary, where we
discovered the fascinating world of
monarch butterflies and their
remarkable migratory journey. This
was followed by a visit to the iconic
Monterey Bay Aquarium. We
concluded our day at the Pacific
Grove Museum of Natural History,
where we learned about whales and
other migratory animals.
This trip was made possible by the California State Parks Outdoor Equity Grants. .
40 MEMORANDUM: February 9, 2024
AGENDA DATE: February 13, 2024
TO: Mayor and City Council
FROM: Paul Wood, CPA
City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD SUPPLEMENTALLY APPROPRIATING $1,815,562
FOR THE PURCHASE OF THE PROPERTY TO BE USED FOR
THE NEW COMMUNITY CENTER AT APPLE AVE AND 12TH
STREET (APN/PARCEL ID 109-232-006)
BACKGROUND:
The City of Greenfield was awarded a Proposition 84 grant from the State of California Department of Parks and Recreation for the development of a community center and park.
The City and the community identified a 9.11-acre parcel located more or less at the northwest corner of Apple Avenue and 12th Street as a top location for a new community center and park which the State of California Department of Parks and Recreation approved.
The current owners of the Property are 1994 Panziera Revocable Trust, Michael Joseph Thorp, 2017 Elizabeth Thorp Revocable Trust, and Marshall Todd and Akiko Thorp and the current owners have agreed to sell the Property to the City for $1,810,000.00.
The Purchase Price is based upon a fair market value appraisal of $1,410,000.00 plus the City Engineers estimate of $400,000.00 for existing infrastructure improvements.
The City and the current owners entered into a Purchase and Sale Agreement to effectuate sale of the Property on December 12, 2023.
City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
41 The property entered into escrow in December, 2023.
BUDGET AND FINANCIAL IMPACT:
The funding for the purchase of the property will be varied. In the grant application, we expected the property to cost $700,000, and the grant will end up funding that amount. We will also use Park Impact Fees to pay for $1,000,000. The remainder of the purchase price ($115,562) will be funded by the General Fund.
POTENTIAL MOTION:
I MOVE TO APPROVE RESOLUTION #2024-13, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING $1,815,562 FOR THE PURCHASE OF THE PROPERTY TO BE USED FOR THE NEW COMMUNITY CENTER AT APPLE AND 12TH STREET (APN/PARCEL ID 109-232- 006).
42 Chicago Title Company
CHICAGO TITLE 50 winham Street COMPANY Satinas, cA 93901 Phone: (831 )424-80 11 F ax: (831\7 57 -927 2
Buyer's Estimated Settlement Statement
Settlement Date:
Disbursement Date:
Order Number:
Escrow Officer:
Buyer:
Seller:
Property:
February 14,2024
February 14,2024
FWMN-5212301427
Denise Johnson
The City of Greenfield, a municipal corporation
The Elizabeth Ann Thorp Revocable Trust Under Declaration of Trust dated April 17,2017 P O Box 185
Jenner, CA 95450
The M. Todd Thorp and Akiko K. Thorp Trust dated June 13, 1994 416 Constantine Court
El Dorado Hills, CA 95762
The2012 MichaelJ. Thorp Revocable Trust Under Declaration of Trust dated January 19, 2012
POBox34
Gonzales, CA 93926
The 1994 Panziera Revocable Trust U/Dff dated October 31 , 1994 42800 Highway 101
Greenfield, CA 93927
Apple Ave. at 12th Street
Greenfield, CA 93927
Monterey County
APN/Parcel lD: 1 09-232-006
Buyer
Debit Credit
Financial Consideration
Purchase Price
Deposit or Earnest Money
The City of Greenfield, a municipal corporation
Prorations/Adj ustme nts
Property Taxes/1 09-232-006
137 days @ 4.477778 per day at $806.00
02114124-07t01t24
Title/Escrow Gharges
Owne/s Policy Premium to Chicago Title Company
Coverage: $1,81 0,000.00
Version: CLTA Standard Coverage Owner's Policy - 2022
Escrow Fee to Chicago Title Company
50/50
Mobile Signing Fee to Notary
lf needed
eRecording Fee to Simplifile
CALFIRPTA
1,910,000.00
3,843.00
1 ,175.00
200.00
30.00 0.00
Printed on 2n 12024 9:38:28 AM
Fee to Ch Tltle Com
FWMN-5212301427
43 Buyer's Estimated Settlement Statement
Title/Escrow Charges (continued)
Recording Gharges
Deed to Chicago Title Company
Subtotals
Balance Due FROM Buyer
Totals
BUYER
The City of Greenfield, a municipal corporation
av.
PaulWood
City Manager
500.00
1,915,561.46
1,816,061.46
1 ,816,061.46
1,816,061.46
Printed on 2n12024 9:38:28 AM FWMN-52',t2301427
Page2of2
44 RESOLUTION 2024-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING $1,815,562 FOR THE PURCHASE OF THE
PROPERTY TO BE USED FOR THE NEW COMMUNITY CENTER AT APPLE AND 12TH STREET (APN/PARCEL ID 109-232-006)
WHEREAS, the City of Greenfield was awarded a Proposition 84 grant from the State of California Department of Parks and Recreation for the development of a community center and park; and
WHEREAS. the City and the community identified a 9.11-acre parcel located more or less at the northwest corner of Apple Avenue and 12th Street, APN #109-232-006, as a top location for a new community center and park which the State of California Department of Parks and Recreation approved; and
WHEREAS, the purchase price was based upon a fair market value appraisal of $1,410,000.00 plus the City Engineer’s estimate of $400,000.00 for existing infrastructure improvements.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of Greenfield approves the supplemental appropriation to the 2023 / 2024 Fiscal Year Budget for the New Community Center as detailed below:
1. Proposition 84 Grant Funds - $70,000.00
2. Park Impact Fees - $1,000,000
3. General Fund - $115,562
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 13th of February 2024, by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
__________________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
45 A PROCLAMATION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF GREENFIELD
PROCLAIMING FEBRUARY AS NATIONAL PESTICIDE AWARENESS MONTH WHEREAS, the U.S. Environmental Protection Agency recognizes February as National Pesticide Awareness Month.
WHEREAS, during this month the purpose of the National pesticide safety education is to reinforce core principals of safe pesticide use and raise awareness.
WHEREAS, ensuring the health and safety of agriculture workers and the communities affected by treated pesticide areas is essential.
WHEREAS, education is important and the work that they do by advocating and providing information to the community especially those affected here locally in our very own Heart of the valley.
WHEREAS, local organizations such as Greenfield Lideres Campesinas , Safe Ag Safe Schools, Centro Binacional Para El Desarollo Indigena Oaxaqueño, United Farm Workers, UFCW Local 5, Monterey Bay Center Labor Council, Greenfield LULAC and PUEBLO have been working to inform and protect the community.
WHEREAS, the California Department of Pesticide Regulation (DPR) is developing a statewide notification system to provide the public with advance, transparent and equitable access to information about pesticide applications. The department anticipates implementation to begin in 2024 and it will be the first In the world.
THEREFORE, BE IT RESOLVED that I, Robert White , Mayor of Greenfield, do hereby proclaim February 2024, as
NATIONAL PESTICIDE AWARENESS MONTH
Dated: February 13, 2024
_________________________
Robert White
Mayor of the City of Greenfield
46 f
MEMORANDUM: February 7, 2024
AGENDA DATE: February 13, 2024
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: FY 2023-2024 MID-YEAR FINANCIAL REVIEW
PURPOSE:
The purpose of this review is to present to the City Council and the public where the City is, financially, at the midway point of the fiscal year.
This presentation shows the revenues and expenditures of the General Fund (where the vast majority of expenditures take place. The General Fund is comprised of 4 funds: the General Fund, the Fire Fund, the Community Outreach Fund and the Measures V & W Fund. The main takeaways here are the following:
• Combined, revenues at the midway point are at 44% of budgeted revenues (expected is 50%)
o These totals include 2 months of sales tax (there is a 2 month lag in sales tax receipts from the State of CA) that are estimates of the last 5 years’ average o I will talk in more detail at the presentation about revenues that are trending negative and those that are trending positive
• Combined, expenditures at the midway point are at 38% of budgeted expenditures (expected is 50%)
o I will talk in more detail at the presentation about positive and negative consequences of variances in spending.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
47 BACKGROUND:
Revenues
Charges for Services – budget error, the budget will need to be reduced for the remainder of the year
Fines & Forfeitures – extremely high due to higher than expected receipts from the County
Cannabis Business Taxes – 4th quarter accrued and 1 business late (1 quarter). We are working together to get current.
Other Revenue – School Resource Officer, one half paid by school district. This revenue was budgeted but only ½ received.
Use of Money and Property – most receipts are received toward the end of the fiscal year.
Expenditures
While it would be great, from an analytical perspective, to assume that 50% of expenditures would be normal through the first 6 months of the year, the actual expenditures do not occur quite that evenly over the year. Last year, the mid-year review reflected that the City was at 38% of expenditures. Being at 38% is not necessarily normal, for Greenfield, the normal might be somewhere around 45-48%. All to say that, I believe, we are approaching normal expenditure levels.
The reasons are many and varied, but they include significant events like the following:
• If capital projects are being funded out of the General Fund, and the expenditures for them do not take place until later in the year,
• Personnel positions that have been approved in the budget not being filled at the beginning of the fiscal year.
In fact, both of these reasons are relevant to the first 6 months of the fiscal year. In the case of personnel, it is very relevant.
Since personnel expenses comprise a significant portion of total General Fund expenditures, when a position is left unfilled for an extended period of time, the expenditure savings can add up quickly. When multiple positions are left unfilled, it adds up significantly.
During the first 6 months of the year, Greenfield’s Public Works staff was underfilled, and that is reflected financially in that the Public Works – Administration was at 32%, Streets was at 36% and Parks was at 38%. Depending on the position, that created “x” amount of salary and benefit 48 savings. That is positive from a financial perspective, but not so much from a community services perspective.
City Council and staff work hard during the budget process in the spring to budget for an optimal level of staffing to get “all the work done.” If full staffing does not happen, then either (1) all the work does not get completed, or (2) we have to pay overtime to (a) other employees or (b) outside contractors that are doing the work.
So, it’s a trade-off between savings and serving the public. At best, it is a balancing act that involves both understanding where we are revenue-wise and the community’s flexibility with what they will accept in the way of services provided for the tax dollars paid.
Overall, the main points are the following:
1. Revenues are lower than expected at the midpoint of the year. The report (which is not accrual-based accounting) shows us that we are at 41% vs. an assumed 50%. The reality is that when accruals are posted, we are still lower than 50%, but are much closer (maybe 48-49%).
2. Expenditures are lower than expected at the midpoint of the year. The report (which is not accrual-based accounting) shows us that we are at 38% vs. an assumed 50%. The reality is probably closer to 40-42%, because more actual expenditures have been recorded, fewer accruals would be necessary.
3. Staff believes that revenues are lower than budgeted mainly because of a slowing down of the economy.
4. Staff believes that expenditures are lower than budgeted mainly because of the shortage of personnel, significantly lowering expenditures.
COUNCIL ACTION
No action is required, as this is a presentation.
49 FY 2023-24
MID -YEAR
BUDGET REVIEW
CITY OF GREENFIELD
Finance Department
50 KEY TAKEAWAYS
1. Revenues are lower than expected at the midpoint of the year (but higher than last year). The report (which is not accrual-based accounting) shows us that we are at 43% vs. an assumed 50%. The reality is that when accruals are posted, we are still lower than 50%, but are much closer (maybe 46-48%).
2. Expenditures are lower than expected at the midpoint of the year. The report (which is not accrual-based accounting) shows us that we are at 44% vs. an assumed 50%. The reality is probably closer to 40-42%, because more actual expenditures have been recorded, fewer accruals would be necessary.
3. Staff believes that revenues are lower than budgeted mainly because of a slowing down of the economy.
4. Staff believes that expenditures are lower than budgeted mainly because of the shortage of personnel, significantly lowering expenditures.
5. We will be presenting potential budget adjustments at the next City Council meeting.
51 CASH AND INVESTMENTS – LAST 6 ½ YEARS
06/30/17 06/30/18 06/30/19 06/30/20 06/30/21 06/30/22 06/30/23 12/31/23 $ 18,535,788 $ 18,567,986 $ 21,933,964 $ 21,221,380 $ 20,753,595 $ 26,253,467 $ 28,559,117 $ 28,181,650 $-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
06/01/1712/01/1706/01/1812/01/1806/01/1912/01/1906/01/2012/01/2006/01/2112/01/2106/01/2212/01/2206/01/2312/01/23 52 MID -YEAR BUDGET REVIEW
FY 2023 - 2024
GENERAL FUND
Amended Actual % OF BUDGET
Budget July-Dec
Revenues $21,144,607 $9,140,068 43%
Expenditures (21,687,892) (9,649,511) 44%
Net Rev Over/(Under) $ (543,284) $ (509,442) (1%)
53 AT 12/31/23,
REVENUES
WERE
$9,140,068 OR
43% OF
BUDGET
Revenues Budget Actual % of Budget
Charges for Services 1,453,355 249,728 17%
Fees and Permits 4,413,426 1,813,707 41%
Fines and Forfeitures 23,000 62,013 270%
Franchise Fees 160,000 38,405 24%
Interfund Transfer 1,367,549 683,715 50%
Other Revenues 249,700 111,270 45%
Other Taxes 5,311,897 2,113,494 40%
Recreation Use Fees 77,800 44,126 57%
Revenue from Other Agencies 229,160 88,549 39%
Tax Revenue 7,763,120 3,925,235 51%
Use of Money & Property 95,600 9,766 10%
Total Revenues 21,144,607 9,140,008 43%
54 AT12/31/23,
EXPENDITURES
WERE
$9,649,513 OR
44% OF
BUDGET
Expenditures Budget Actual % of Budget
City Council 156,104 100,146 64%
Community Outreach 576,662 291,712 51%
Administration / City Manager 471,215 200,104 42%
Civic Center Facility 350,150 150,293 43%
City Attorney 360,438 237,804 66%
City Clerk 238,936 107,842 45%
Finance Administration 458,369 207,909 45%
Utility Billing 2,217,280 978,847 44%
Police Administration 1,232,864 530,309 43%
Police Patrol Services 5,581,536 2,752,978 49%
Animal Control 74,942 24,454 33%
Fire Department 3,380,283 1,449,114 43%
Public Works Administration 407,839 129,076 32%
Streets 610,987 217,475 36%
Parks 922,749 350,980 38%
Recreation & Community Center 795,443 354,365 45%
Daycare Facility 30,170 4,086 14%
Building & Planning 1,919,208 606,404 32%
Code Enforcement 356,125 187,912 53%
General Department 1,546,591 767,703 50%
Total Expenditures 21,687,891 9,649,513 44%
55 Revenues
2022-23
Amended
Budget
Actual
Jul - Dec %
2022-23
Amended
Budget
Actual
Jul - Dec
2022-23
Amended
Budget
Actual
Jul - Dec
2022-23
Amended
Budget
Actual
Jul - Dec
2022-23
Amended
Budget
Actual
Jul - Dec %
Charges for Services 431,891 756,288 175% - - 431,891 756,288 175% Fees and Permits 3,300,560 1,431,495 43% 3,300,560 1,431,495 43% Fines and Forfeitures 40,471 11,685 29% 40,471 11,685 29% Franchise Fees 139,934 30,738 22% 139,934 30,738 22%
Interfund Transfer 500,000 180,000 36% 500,000 250,000 1,000,000 430,000 43% Other Revenues 39,800 59,969 151% 1,082 - 3,485,910 1,564,154 3,526,792 1,624,124 46% Other Taxes 4,303,473 1,109,413 26% 4,303,473 1,109,413 26% Recreation Use Fees 43,580 29,549 68% 43,580 29,549 68% Revenue from Other Agencies 2,131,744 317,184 15% 204,964 127,340 2,336,708 444,524 19% Tax Revenue 2,599,976 1,410,903 54% 1,130,272 480,467 3,730,248 1,891,370 51% Use of Money & Property 76,700 15,780 21% 76,700 15,780 21% Total Revenues 13,608,129 5,353,005 39% 1,631,354 730,467 204,964 127,340 3,485,910 1,564,154 18,930,357 7,774,966 41% Expenditures
City Council 73,752 57,502 78% 73,752 57,502 78%
Community Outreach 1,075,997 438,192 41% 204,964 58,991 1,280,961 497,183 39% Administration / City Manager 476,713 218,618 46% 476,713 218,618 46% Civic Center Facility 278,490 93,775 34% 278,490 93,775 34% City Attorney 346,960 139,662 40% 346,960 139,662 40%
City Clerk 242,590 99,027 41% 242,590 99,027 41%
Finance Administration 368,268 103,480 28% 368,268 103,480 28% Utility Billing 2,162,271 1,070,148 49% 2,162,271 1,070,148 49% Police Administration 1,255,881 525,006 42% 1,255,881 525,006 42% Police Patrol Services 2,035,682 1,053,494 52% 2,978,357 1,163,441 5,014,039 2,216,935 44% Animal Control 191,458 64,927 34% 191,458 64,927 34%
Fire Department - - 1,820,623 1,054,591 391,658 41,937 2,212,281 1,096,527 50% Public Works Administration 202,392 85,856 42% 202,392 85,856 42% Streets 547,379 144,310 26% 547,379 144,310 26%
Parks 687,590 181,441 26% 687,590 181,441 26%
Recreation & Community Ctr 101,748 40,351 40% 259,142 235,422 360,890 275,773 76% Daycare Facility 7,051 2,857 41% 7,051 2,857 41%
Building & Planning 1,452,166 433,799 30% 1,452,166 433,799 30% Code Enforcement - - 336,448 81,841 336,448 81,841 24%
General Department 2,383,048 250,000 10% - - - - 2,383,048 250,000 10% Total Expenditures 13,889,436 4,752,447 34% 1,820,623 1,054,591 204,964 58,991 3,965,605 1,522,641 19,880,627 7,638,669 38% Net Revenue Over/(Under) (281,307) 600,558 5% (189,269) (324,124) - 68,349 (479,695) 41,513 (950,270) 136,297 3% Fund 100 (Gen Fund) Fund 102 (Fire)
Fund 105 (Community
Outreach) Fund 220 (V & W) General Funds Total
56 Fund 100 Fund 102 Fund 105 Fund 220 General Funds Total Total Budget
Actual
Jul - Dec % Total Budget
Actual
Jul - Dec Total Budget
Actual
Jul - Dec Total Budget
Actual
Jul - Dec Total Budget
Actual
Jul - Dec %
Revenue
Charges for Services 1,448,355 244,239 17% 5,000 5,489 1,453,355 249,728 17% Fees and Permits 4,413,426 1,813,707 41% 4,413,426 1,813,707 41% Fines and Forfeitures 23,000 62,013 270% 23,000 62,013 270% Franchise Fees 160,000 38,405 24% 160,000 38,405 24%
Interfund Transfer 867,549 433,775 50% 500,000 250,000 1,367,549 683,775 50% Other Revenues 78,200 111,270 142% 171,500 - 249,700 111,270 45% Other Taxes 5,311,897 2,113,494 40% 5,311,897 2,113,494 40% Recreation Use Fees 77,800 44,126 57% 77,800 44,126 57% Revenue from Other Agencies 156,000 58,750 38% 73,160 29,799 229,160 88,549 39% Tax Revenue 2,858,963 1,745,824 61% 1,204,157 492,267 3,700,000 1,687,145 7,763,120 3,925,235 51% Use of Money & Property 95,600 9,766 10% 95,600 9,766 10% Total Revenue 15,490,790 6,675,369 43% 1,880,657 747,756 73,160 29,799 3,700,000 1,687,145 21,144,607 9,140,068 43% Expenditure
City Council 156,104 100,146 64% 156,104 100,146 64%
Community Engagement 576,662 291,712 576,662 291,712 51% Administration / City Manager 471,215 200,104 42% 471,215 200,104 42% Civic Center Facility 350,150 150,293 43% 350,150 150,293 43% City Attorney 360,438 237,804 66% 360,438 237,804 66%
City Clerk 238,936 107,842 45% 238,936 107,842 45%
Finance Administration 458,369 207,909 45% 458,369 207,909 45% Utility Billing 2,217,280 978,847 44% 2,217,280 978,847 44% Police Administration 1,232,864 530,309 43% 1,232,864 530,309 43% Police Patrol Services 2,324,046 1,150,403 50% 3,257,491 1,602,576 5,581,536 2,752,978 49% Animal Control 74,942 24,454 33% 74,942 24,454 33%
Fire Department 2,985,926 1,225,822 394,357 223,292 3,380,283 1,449,114 43% Public Works Administration 407,839 129,076 32% 407,839 129,076 32% Streets 610,987 217,475 36% 610,987 217,475 36%
Parks 922,749 350,980 38% 922,749 350,980 38%
Recreation & Community Center 136,939 64,116 47% 658,504 290,249 795,443 354,365 45% Daycare Facility 30,170 4,086 14% 30,170 4,086 14%
Building & Planning 1,919,208 606,404 32% 1,919,208 606,404 32% Code Enforcement 356,125 187,912 356,125 187,912 53%
General Department 1,546,591 767,703 50% - - 1,546,591 767,703 50% Total Expenditure 13,458,827 5,827,948 43% 2,985,926 1,225,822 576,662 291,712 4,666,476 2,304,029 21,687,892 9,649,511 44% Net Revenue Over/(Under) 2,031,963 847,420 0% (1,105,269) (478,066) (503,502) (261,913) (966,476) (616,884) (543,284) (509,442) -1% 57 POTENTIAL
CHANGES…
Merge Fund 220 with Fund 100, since all
revenues have been allocated according to
directive
Merge
Merge Fund 102 with Fund 100, since we
now know how much we are spending on
Fire Department
Merge
Merge Fund 105 with Fund 100, since we
have established a Community Engagement
department and it is funded annually
Merge
58 MID-YEAR
BUDGET
REVIEW
FY 2023-24
59 1
AGENDA DATE: February 9, 2024
MEETING DATE: February 13, 2024
TO: Mayor and Councilmembers
FROM: Paul Wood, City Manager
TITLE: ADOPT A RESOLUTION RATIFYING AND EXTENDING THE
PROCLAMATION OF A LOCAL EMERGENCY
RECOMMENDATION
Adopt a resolution ratifying and extending the proclamation of a local emergency for the winter 2024 storms.
BACKGROUND AND DISCUSSION
State law and the City of Greenfield Municipal Code empower the City Director of Emergency Services to proclaim the existence or threatened existence of a local emergency, subject to ratification by the City Council. The City Manager is the City Director of Emergency Services. (Gov. Code, § 8630; GMC, § 2.12.060.) An emergency is the actual or threatened existence of conditions of disaster or of extreme peril to the safety or persons and property within the City. (GMC, § 2.12.050.)
On February 3, 2024, and continuing into February 4, 2024, an atmospheric river event commenced which resulted in heavy rainfall, extremely strong winds, mudslides, and flood causing damage to City public infrastructure. More specifically the extreme weather caused inundation of and damage to the City wastewater treatment plant trunk line, power outages rendering City water wells inaccessible, a large quantity of debris removal by City staff, and flooding throughout the City. These conditions are and are likely to continue to be beyond the control of the services of City personnel, equipment, and facilities.
On February 7, 2024, the City Director of Emergency Services proclaimed the existence of a local emergency. The City Council was not in session on February 7, 2024, so the City Council City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
60 2
must ratify the Director of Emergency Services proclamation at the next scheduled City Council meeting.
This proclamation will remain in place for sixty (60) days unless revoked or extended by the City Council.
RECOMMENDATION
Staff requests City Council approve resolution ratifying and extending the proclamation of a local emergency.
ATTACHMENTS
1. Proclamation of a Local Emergency
2. Resolution No. 2024-14
61 1
PROCLAMATION OF THE DIRECTOR OF EMERGENCY SERVICES FOR
THE CITY OF GREENFIELD OF THE EXISTENCE OR THREATENED
EXISTENCE OF A LOCAL EMERGENCY (2024 WINTER STORMS)
WHEREAS, Government Code section 8630 and Section 2.12.060 of the City of Greenfield (“City”) Municipal Code empowers the Director of Emergency Services for the City of Greenfield to proclaim the existence or threatened existence of a local emergency, subject to ratification by the City Council; and
WHEREAS, Section 2.12.020 defines “emergency” as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this city caused by such conditions as air pollution, earthquake, or other conditions . . .”; and WHEREAS, an atmospheric river event commencing on February 3, 2024, and continuing into February 4, 2024, has resulted in heavy rainfall, extremely strong winds, mudslides, and flood causing damage to public infrastructure in the City; and WHEREAS, the Director of Emergency Services of the City of Greenfield does hereby find as follows:
1. Heavy rainfall, extremely strong winds, mudslides, and floods threaten residents, property, and critical infrastructure in the City, including but not limited to:
a) Inundation of and damage to the City wastewater treatment plant trunk line; and b) Power outages rendering water wells inaccessible; and c) Consistent debris removal; and
d) Flooding throughout the City.
2. The forgoing conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of the City and require the combined forces of other political subdivisions to combat; and
3. That this emergency does not permit a delay resulting from a competitive solicitation to let contracts for bids, and immediate action is necessary to respond to the emergency; and WHEREAS, the City council is not in session as of the date of this proclamation; and WHEREAS, the aforesaid conditions of extreme peril warrant and necessitate the proclamation of the existence of a local emergency and immediate action is necessary to mitigate public calamity and the other effects of local emergency.
NOW, THEREFORE, the City Manager/Director of Emergency Services of the City of Greenfield hereby does proclaim:
62 2
1. That a local emergency now exists throughout the City of Greenfield.
2. During the existence of this local emergency, the powers, functions, and duties of the City Manager/Director of Emergency Services shall be those prescribed by state law, ordinances and resolutions of the City, and all other rules or regulations for mitigating the effects of the local emergency; including:
e) Control and direct the City efforts to manage the emergency; f) Represent the City in all dealings with public or private agencies on matters pertaining to the emergency;
g) Make and issue rules and regulations on matters reasonably related to the protection of life and/or property as affected by the emergency; and h) Obtain supplies, equipment, and other properties not readily available but is immediately needed for the protection of life or property.
3. This local emergency may be modified or terminated by the City Manager/Director of Emergency Services.
4. The need for continuing this local emergency shall be reviewed as required by Government Code section 8630, and the City Council shall proclaim the termination of this local emergency at the earliest possible date that conditions warrant.
Dated: February 7, 2024.
__________________________________
Paul Wood, City Manager and Director of
Emergency Service for the City of Greenfield
63 1
RESOLUTION NO. 2024-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
RATIFYING AND EXTENDING THE PROCLAMATION OF A LOCAL
EMERGENCY
WHEREAS, Government Code section 8630 and Section 2.12.060 of the City of Greenfield (“City”) Municipal Code empower the City’s Director of Emergency Services to proclaim the existence or threatened existence of a local emergency, subject to ratification by the City Council of the City; and
WHEREAS, on February 7, 2024, the Director of Emergency Services declared a local emergency based on an imminent and proximate threat to public safety in the City caused by extreme winter weather events that started on or about February 3, 2024, (the February 7, 2024, proclamation is attached hereto as Exhibit A); and WHEREAS, under Government Code section 8630 and Section 2.12.060 of the City Municipal Code, the local emergency shall not remain in effect for more than seven (7) days unless ratified by the City Council; and
WHEREAS, the City Council hereby finds that there continues to exist an imminent and proximate threat to the safety of persons and property as it is forecasted that additional storms will continue to threaten the City; and WHEREAS, the extreme winter storm events have and will cause damage to the City and other public facilities, including but not limited to the City stormwater, water, and wastewater systems, the extent of which has not been completely compiled; and WHEREAS, local resources have been deployed within the City to mitigate and recover from these extreme weather events, thereby depleting strained public safety resources such as law enforcement, fire, and public works; and WHEREAS, it is hereby found that local resources are unable to cope with the effects of said emergency and the City requests California Disaster Assistance Act (“CDAA”) funding and any other available funding be made available.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Greenfield, hereby finds, determines and orders as follows:
1. The recitals above are true and correct.
2. The local emergency declared on February 7, 2024, by the Director of Emergency services is hereby ratified.
64 2
3. The need for continuing this local emergency shall be reviewed as required by Government Code section 8630 and Section 2.12.060 of the City Municipal Code and the City Council shall proclaim the termination of this local emergency at the earliest possible date that conditions warrant.
4. That a copy of this resolution be forwarded to the Director of the Governor’s Office of Emergency Services.
5. That Paul Wood, Director of Emergency Services and City Manager of the City, is hereby designated as the authorized representative of the City for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal disaster assistance.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield held on February 13, 2024, by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSTAIN, Councilmembers:
ABSENT, Councilmembers:
_________________________
Robert White, Mayor
ATTEST:
_________________________
Ann F. Rathbun, City Clerk
65 MEMORANDUM: February 7, 2024
AGENDA DATE: February 13, 2024
TO: Mayor and City Council
FROM: Jim Langborg, Fire Chief
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD TO APPROVE THE POSITION OF EMS COORDINATOR
AND MAKE A SUPPLEMENTAL APPROPIATION IN THE AMOUNT OF
$10,000.00 TO THE 2023/ 2024 FISCAL YEAR BUDGET TO FUND THE POSITION OF EMS COORDINATOR.
BACKGROUND
During 2023 Greenfield Fire Department (GFD) responded to 1,714 emergency calls for assistance. Of the 1,714 calls over 80 percent of these calls involved emergency medical assistance. Additionally, it is not uncommon for the Greenfield area to experience delayed response times from AMR, who is the Advanced Life Support (ALS) transport provider in our city. Finally, ALS transport contractual unit hours unit hour requirements have not changed for the south county area in decades despite multiple attempts by staff and other south county representatives’ efforts to bring this to the county’s attention.
Historically the GFD experiences a 3 percent increase in call volume annually. Neighboring south county fire jurisdictions are experiencing similar trends in service demand. This information coupled with the above shows that there is not only an increase in service demand but, there is a specific need to improve the level of emergency medical services we provide to the citizens of our community.
If approved, the Part Time EMS Coordinator will be tasked immediately with the following things directed to improve our EMS service delivery capabilities to our community:
• Mange our quality assurance program to ensure protocol compliance and identify training issues.
• Manage our EMS training program to ensure it meets all state, county, and city requirements while improving the medical knowledge and skill of our firefighters. • Conduct an Advanced EMT program to increase our firefighter’s scope of practice.
Specifically, increase our ability to provide advanced airway management to our patients and improve cellular oxygenation. This is crucial when the response is delayed by the transport provider.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
66 The addition of this position will significantly improve the level of patient care our firefighters deliver on a daily basis. Finally, the increased emphasis on emergency medical care in our city is the first step in moving towards the direction of becoming an ALS provider which should become a goal of the city within the next five years.
IMPACT TO THE GENERAL FUND:
If approved the 2023/2024 Fiscal Year Budget would need a supplemental appropriation of $10,000 to accommodate wages, equipment, and uniforms for the person serving in the position. The following is a breakdown of the financial needs:
$6,000 for wages
$2,000 for a computer and office supplies
$2,000 for uniforms and PPE
RECOMMENDATION:
Staff recommends the City Council approve the supplemental appropriation to the budget in the amount of $10,000.00 to fund the position of Part Time Coordinator and direct staff to fill the position.
PROPOSED MOTION
I MOVED TO ADOPT RESOLUTION #2024-15, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GREENFIELD TO APPROVE THE POSITION OF EMS COORDINATOR AND MAKE A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $10,000.00 TO THE 2023/ 2024 FISCAL YEAR BUDGET TO FUND THE POSITION OF EMS COORDINATOR 67 RESOLUTION NO. 2024-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD TO APPROVE THE POSITION OF EMS COORDINATOR AND MAKE A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $10,000.00 TO THE 2023/ 2024
FISCAL YEAR BUDGET TO FUND THE POSITION OF EMS COORDINATOR WHEREAS, the City of Greenfield Fire Department (GFD) continues to experience an increase in fire and EMS service demand;
WHEREAS, the majority of the emergency calls GFD responds to are of a medical nature.
WHEREAS, the City of Greenfield is dedicated to providing the highest level of service possible to its citizens;
WHEREAS, the position of Part Time EMS Coordinator will improve GFD’s ability to provide the highest level of emergency medical service possible; NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of Greenfield approves the supplemental appropriation to the 2023 / 2024 Fiscal Year Budget in the amount of $10,000.00 to fund the position of EMS Coordinator.
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 13th of February 2024, by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
__________________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
68 MEMORANDUM: February 5, 2024
AGENDA DATE: February 13, 2024
TO: Mayor and City Council
FROM: Jim Langborg, Fire Chief
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD TO MAKE A SUPPLEMENTAL APPROPRIATION IN
THE AMOUNT OF $1,011,162.58 TO THE 2023/ 2024 FISCAL YEAR BUDGET
BACKGROUND
During the January 23, 2024, city council meeting the Greenfield City Council approved by resolution the acceptance of a Department of Homeland Security (DHS) Grant for emergency generators in the amount of $957,943.58. As part of the process of accepting the grant and to begin working on the projects the grant funds, a supplemental appropriation must be entered into the 2023/2024 fiscal year budget to account for the revenue provided by the grant and the expenditures associated with it.
IMPACT TO THE GENERAL FUND: The total approved amount for this grant is $1,011,162.66.
The city is required to contribute $53,219.08, and DHS will contribute the remaining $957,943.38. It is worth mentioning that due to the amount of time it took for the grant to be processed (nearly 1.5 years) and the increased cost of materials and services the final amount spent could be higher than originally requested.
Staff have already had discussions with the DHS representative regarding the anticipated increase in the costs of goods and services. While no guarantees can be made the DHS representative is open to looking at ways to fund additional costs if money is available.
RECOMMENDATION: Staff recommends the City Council approve the supplemental appropriation to the budget in the amount of $1,011,162.58 as an expenditure and $957,943.38 as revenue.
PROPOSED MOTION
I MOVED TO ADOPT RESOLUTION #2024-16, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GREENFIELD APPROVING A SUPPLEMENTAL APPROPRIATION
FOR THE DEPARTMENT OF HOMELAND SECURITY EMERGENCY GENERATOR GRANT FUNDS FOR FISCAL YEAR 2023/2024 IN THE AMOUNT OF $1,011,162.66.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
69 RESOLUTION NO. 2024-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD APPROVING A SUPPLEMENTAL APPROPRIATION
FOR THE DEPARTMENT OF HOMELAND SECURITY EMERGENCY GENERATOR GRANT FUNDS FOR FISCAL YEAR 2023/2024 IN THE
AMOUNT OF $1,011,162.66
WHEREAS the City of Greenfield was awarded a grant from the Department of Homeland Security’s (DHS) to purchase and install emergency generators at critical locations throughout the city;
WHEREAS, the amount awarded by the DHS was $957,943.58.
WHEREAS, the City of Greenfield is required to contribute $53,219.08 towards the total cost of the projects;
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of Greenfield approves the supplemental appropriation to the 2023 / 2024 Fiscal Year Budget as detailed below:
1. Supplemental revenue appropriation in the amount of $957,943.38
2. Supplemental expenditure appropriation of $1,011,162.66
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 13th of February 2024, by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
__________________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
70 1
MEMORANDUM: February 7, 2024
AGENDA DATE: February 13, 2024
TO: Honorable Mayor and City Council
FROM: Guillermo Mixer, Chief of Police
SUBJECT: REPORT TO THE CITY COUNCIL OF THE CITY OF
GREENFIELD APPROVING THE GREENFIELD POLICE
DEPARTMENT’S ANNUAL MILITARY EQUIPMENT
REPORT
BACKGROUND
On September 30, 2021, California Assembly Bill 481 (AB 481) was signed into law. AB 481 added Sections 7070, 7071, and 7072 to the Government Code requiring a law enforcement agency to obtain approval of its governing body, through the adoption by Ordinance of a Military Equipment Use Policy, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. The governing body must also annually review the policy and either approve or disapprove a renewal of the authorization for the type of military equipment, or amend the Military Equipment Use Policy.
The Greenfield City Council previously approved Greenfield Police Department Policy 709 on January 10, 2023. The current policy and inventory are located on the Greenfield Police Department’s website - https://ci.greenfield.ca.us/469/Military-Equipment-Policy.
REVIEW
The Greenfield Police Department does not possess any tactical equipment that it has obtained from the military, nor does it possess any equipment that was designed for military use; however, it does possess some types of equipment that are listed in Section 7070. Additionally, the Greenfield Police Department receives mutual aid from other police departments, such as the Salinas Police Department and the Monterey County Sheriff’s Department that have specialized equipment. The military equipment used by these Departments in providing mutual aid to the City shall comply with their respective Military Equipment Use Policies. The Military Equipment Use Policies of those jurisdictions are on their respective webpages.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
71 2
California Government Code Section §7070 defines Military Equipment as any of the following:
1. Unmanned, remotely piloted, powered aerial or ground vehicles.
2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.
However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
3. High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
4. Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.
6. Weaponized aircraft, vessels, or vehicles of any kind.
7. Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
8. Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
9. Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.
10. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.
11. Any firearm or firearm accessory that is designed to launch explosive projectiles.
12. “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.
13. Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).
72 3
14. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
15. Any other equipment as determined by a governing body or a state agency to require additional oversight.
16. Notwithstanding paragraphs (1) through (15), “Military Equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
California Government Code Section §7070(d)(7) provides the avenues through which members of the public may register complaints or concerns or submit questions about the use of each specific type of Military Equipment in the policy. These means include:
1. Via email to: [email protected]
2. Via phone call to: Chief of Police, 831-674-5111
3. Via mail sent to: Greenfield Police Department
Attn: Military Equipment Use Coordinator
599 El Camino Real
Greenfield, CA 93927
California Government Code Section 7072 outlines the requirement for the annual military equipment report.
(a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment. (3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing 73 4
costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment
EQUIPMENT DESCRIPTION
This Department is committed to reducing the potential for violent confrontations. Kinetic energy impact weapons are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.
The Department possesses four (4) less-lethal 40mm rubber round projectile launchers and eight (8) less-lethal bean bag shotguns. The deployment of this equipment is based on many factors including:
i. The subject is armed with a weapon, and the tactical circumstances allow for the reasonable application.
ii. The subject has made credible threats to harm themselves or others. iii. There is probable cause to believe that the suspect has already committed a crime of violence and is refusing to comply with lawful orders. iv. When objectively reasonable in situations where there is a greater risk of a higher level of force if a kinetic energy impact projectile was not used. v. When an officer reasonably believes that a suspect or subject is violently resisting arrest or poses an immediate threat of violence or physical harm.
Equipment Type: 40mm Less Lethal Launchers and Kinetic Energy Munitions - CA Gov’t Code §7070(c)(14)
Quantity Owned/Sought: 4 owned Lifespan: Approximately 15 years Equipment Capabilities: The 40mm Less Lethal Launcher is capable of firing 40mm Kinetic Energy Munitions, which are essentially rubber projectiles.
Manufacturer Product Description: Defense Technology 40MM launchers are manufactured using 4140 hardened steel, 6061-T6 mil-spec anodized aluminum, and DuPont super tough glass filled nylon. These launchers are light weight, versatile and used worldwide by police and corrections officers. The 40MM launcher family of products is available in single-shot, spring-advance multi, and pump-advance multi-versions.
Purpose/Authorized Uses: The 40mm Less Lethal Launchers and Kinetic Energy Munitions are intended for use as a less lethal use of force option.
Fiscal Impacts: The initial cost of this equipment was approximately $6,500. The ongoing costs for munitions will vary, and maintenance is conducted by departmental staff.
Legal/Procedural Rules Governing Use: All applicable State, Federal, and Local laws governing police use of force. Various Greenfield Police Department Policies.
Complaints or Concerns: No complaints were received during the 2023 year. 74 5
Training Required: Officers must complete a department certified 40mm course as well as regular training and qualifications as required by law and policy.
Equipment Type: Non-Lethal Bean Bag Shotguns - CA Gov’t Code §7070(c)(14) Quantity Owned/Sought: 8 owned Lifespan: Approximately 15 years Equipment Capabilities: The Bean Bag Shotgun fires a non-lethal bean bag.
Manufacturer Product Description: Remington Arms, buttstock and foregrip painted orange for clear distinction.
Purpose/Authorized Uses: The bean bag shotguns are intended for use as a non-lethal use of force option.
Fiscal Impacts: The initial cost of this equipment was approximately $1,200, due to the repurposing of the shotguns. The ongoing costs for munitions will vary, and maintenance is conducted by departmental staff.
Legal/Procedural Rules Governing Use: All applicable State, Federal, and Local laws governing police use of force. Various Greenfield Police Department Policies.
Complaints or Concerns: No complaints were received during the 2023 year.
Training Required: Officers must complete a department certified bean bag course as well as regular training and qualifications as required by law and policy.
Compliance Mechanism: The policy must be approved by the city council, which is the oversight authority for the policy.
Drone
While the Department does not currently have or operate a drone, we are looking ahead and preparing for future deployment. The use and operation of the drone will be strictly regulated to operational needs, and at no time will it be used to needlessly invade our resident’s privacy.
Equipment Type: Drone - CA Gov’t Code §7070(c)(14)
Quantity Owned/Sought: 2 Sought Lifespan: Various – Dependent on Use Equipment Capabilities: Overhead visual viewing for safety & searching, 40 minute flight time; can operate in 45mph winds and rain, camera, and loudspeaker.
Manufacturer Product Description: Skydio X10 with GPS and crash avoidance. https://www.skydio.com/x10
Purpose/Authorized Uses: The drone will be deployed when calls for emergency service would benefit from an aerial point of view, when searching for suspects, missing children, traffic collision mapping, crime scene mapping, Fiscal Impacts: None – Grant. The purchase of the drone will be through the Supplemental Law Enforcement Service Funds (SLESF) grant from the state. $20,000- $25,000.
Legal/Procedural Rules Governing Use: All applicable laws and FAA regulations will be adhered to.
Training Required: All drone pilots must complete a Federal Aviation Administration (FAA) course to be certified, and they must recertify every 24 months. https://www.faa.gov/uas/commercial_operators/become_a_drone_pilot 75 6
Compliance Mechanism: The policy must be approved by the city council, which is the oversight authority for the policy.
FINANCIAL IMPACT
No equipment was replaced or needed repair, therefore in 2023 there were no purchase or maintenance costs.
RECOMMENDATION
Staff recommends that the City Council review and approve the Greenfield Police Department’s Annual Military Equipment Report.
76 1
AGENDA DATE: February 9, 2024
MEETING DATE: February 13, 2024
TO: Mayor and Councilmembers
FROM: City Attorney
TITLE: APPOINTMENT COUNCILMEMBER TO CALCITIES
ENVIRONMENTAL QUALITY POLICY COMMITTEE
RECOMMENDATION
Adopt a resolution of the City Council of the City of Greenfield (“City”) appointing Councilmember Martinez to the CalCities Environmental Quality Policy Committee.
BACKGROUND AND DISCUSSION
Councilmember Yanely Marinez has expressed interest in participating in the CalCities Environmental Quality Policy Committee. The Committee reviews issues related to air, water and water quality, California Environmental Quality Act (“CEQA”), solid waste and recycling, hazardous materials, coastal issues, utilities, and wildfires. The City has an interest in air and water quality, a boarder knowledge of CEQA, organic waste reduction and disposal, hazardous materials storage and registration, and utilities.
The Mayor is responsible for making appointments to all commissions and committees with the approval of the majority of the City Council (Council Rules, I.B).
RECOMMENDATION
ADOPT OR DENY RESOLUTION NO. 2024-17, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD APPOINTING COUNCILMEMBER YANELY MARTINEZ TO THE CalCITIES ENVIRONMENTAL QUALITY POLICY
COMMITTEE
ATTACHMENTS
Resolution
City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
77 RESOLUTION NO. 2024-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPOINTING COUNCILMEMBER YANELY MARTINEZ TO THE CalCITIES
ENVIRONMENTAL QUALITY POLICY COMMITTEE
WHEREAS, the CalCities Environmental Quality Policy Committee reviews issues related to air, water and water quality, California Environmental Quality Act (“CEQA”), solid waste and recycling, hazardous materials, coastal issues, utilities, and wildfires; and WHEREAS, the City of Greenfield has an interest in air and water quality, CEQA, organic waste reduction and disposal, hazardous materials storage and registration, and utilities; and
WHEREAS, Councilmember Yanely Martinez has expressed interest in participating in the CalCities Environmental Quality Policy Committee; and WHEREAS, the City Council Rules of Order and Protocols (“Council Rules”) authorize the Mayor to make appointments to all commissions and committees with the approval of the majority of the Council.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Greenfield appoints Councilmember Yanely Martinez to the CalCities Environmental Quality Policy Committee.
PASSED AND ADOPTED at a regular meeting of the City Council of Greenfield duly held on the 13th day of February 2024 by the following vote:
AYES, and in favor thereof, Councilmember:
NOES, Councilmembers:
ABSENT Councilmembers:
ABSTAIN, Councilmembers:
____________________________
Robert White, Mayor
ATTEST:
_________________________
Ann F. Rathbun, City Clerk
78 AGENDA DATE: February 10, 2024
MEETING DATE: February 13, 2024
TO: Mayor and Councilmembers
PREPARED BY: City Attorney’s Office
TITLE: COUNCILMEMBER ALLEGATION OF MISCONDUCT
RECOMMENDATION:
That the City of Greenfield (“City”) City Council receive, discuss, and file this staff report from the City Attorney regarding a Councilmember allegation of misconduct.
BACKGROUND:
On January 12, 2023, the City Council received a copy of a letter from an anonymous resident.
The letter is from Councilmember Martinez to the Monterey County Superior Court and is a character reference letter for a Greenfield resident who was being sentenced for a crime (Attachment 1).
At the January 23, 2024, City Council meeting Councilmember Ortiz requested an agenda item be added to a future City Council meeting to discuss this letter.
DISCUSSION:
Council Code of Conduct
The purpose of the City Council Code of Conduct is to define the role of elected and appointed officials in the governance of the City. The Council Code of Conduct should not be interpreted to conflict with other rights and responsibilities of the City’s public officials set forth in federal, state, or local law. (Council Code of Conduct I, Attachment 2.) It is the responsibility of the Mayor to determine an appropriate course of action with respect to complaints that a City Councilmember has violated the Code of Conduct. (Council Code of Conduct G.2.) City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
79 2
City Council Rules of Order and Protocols
Despite allegations of misconduct by City Councilmembers being the Mayor’s responsibility to handle, other City Councilmembers may place an item on a future City Council meeting agenda for discussion by the City Council during the Councilmember’s City Council comments. (Council Rules of Order and Protocols III. B, Attachment 3.) During her January 23, 2024, Council comments, Councilmember Ortiz requested that this item be added to the February 13, 2024, City Council agenda.
REASON FOR RECOMMENDATION:
According to the City Council Rules of Protocol, a Councilmember may add an item to a future City Council meeting for discussion and according to the City Council Code of Conduct, it is the Mayor’s responsibility to handle alleged violations of the Council Code of Conduct. For these reasons, the recommendation is that the City Council receive this staff report, discuss the matter, and then file this staff report as part of the City record.
ATTACHMENTS
1. Letter
2. Council Code of Conduct
3. City Council Rules of Order and Protocols
80 October 1, 2023
RE: Mr. Nathaniel Ray Diaz
To The Honorable Judge
It is a genuine honor to write this letter in support of Mr. Nathaniel Ray Diaz. As Council member to the city of Greenfield, I have known him for over 6 years since coming into office in the year 2016. During this time, I got to know a helpful and caring young man. Nathaniel Ray Diaz has always struck me as an intelligent human being of good character. During my first campaign and second, he was out helping canvassing and making sure he listened to the residents' concerns and relied on them back to me. He was a huge part of me having a successful campaign. During this time, | saw how caring and responsible as a young kid he was. Now I understand that he is not perfect and like any other young man makes mistakes. I feel, and from what I have heard, he has full understanding of his mistakes and can hold himself accountable for them. Nathaniel comes from a family of just his mom caring for them. She was a single mother working full time to make sure he and his brothers and sisters would have a warm meal and proper education did as best as she could. 1 do not make this as an excuse or justifying his behavior and actions but rather bringing in the fact that all he needed was some guidance and support. We don't want Nathaniel Ray Diaz to be another part of the statistics of how we let young men of color slip through our legal support without any opportunities or second chances. It is my hope that you take note of my letter of recommendation for Nathaniel Ray Diaz, a good young man, valuable community member and incredible grandson to his amazingly strong grandmother Mrs. Beatriz Diaz.
Sincerely,
Yanely Martinez
Greenfield City Councilwoman
RECEIVED
JAN 1 2 2024
City of Greenfield City Clerk Department
81 City of greenfield
City Council
Code of Conduct
CITY OF GREENFIELD
PO BOX 127
599 EL CAMINO REAL
GREENFIELD, CA 93927
831-674-5591
Www.ci.greenfield.ca.us
82 CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
I. PURPOSE
The purpose of this Code of Conduct ("Code") is to define the role of elected and appointed officials (members of the City Council and its subsidiary Commissions and Boards, collectively "City officials" or "officials") in the governance of the City. This Code of Conduct is designed to describe the manner in which Councilmembersshould treat one another, City staff, constituents, and others they come into contact with in representing the City of Greenfield. This Code consists of policies intended to advance the City's goals of providing efficient and high quality services to its residents and providing a safe and productive work environment for its employees.
It is not possible for a code of this kind to anticipate and provide a rule of conduct for all situations. At bottom, it is expected that officials will manage their behavior in a manner consistent with the rules that follow, respect the chain of command and behave within the bounds of their authority. It is also expected that officials will treat each other, City employees, residents and business-people with courtesy and respect in a manner that reflects well on the City.
This City Council code of conduct should not be interpreted to conflict with other rights and responsibilities of the City's public officials set forth in this code or Federal, State, or local law.
The City Council Code of Conduct shall be the definitive document relating to ethical conduct by Greenfield Councilmembers.
II. POLICY
What follows are general policies governing the conduct of City officials:
A. General Conduct
1. Councilmembers must refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.
2. Councilmember duties must be performed in accordance with the processes and rules of order established by the City Council.
3. Councilmembers must inform themselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. 83 CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
4. Council decisions must be based upon the merits and substance of the matter at hand.
5. It is the responsibility of Councilrnembers to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Councilmembers and the public prior to acting on the matter.
6. Appropriate City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep staff informed.
7. Councilmembers must not attend internal staff meetings or meetings between City staff and third parties unless invited by City staff or directed by Council to do so.
B. Conduct at Public Meetings:
1. All Councilmembers must refrain from abusive conduct, verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff or the public.
2. Members must prepare themselves for public issues, listen courteously and attentively to all public discussions before the Council.
3. Councilmembers must refrain from interrupting other speakers, making personal comments not germane to the business of the Council, or otherwise interfering with the orderly conduct of the meetings.
4. Councilmembers must recognize the responsibility of the Mayor to maintain order, keep discussion on track, and focus discussion on the agenda items at hand.
5. Councilrnembers must base decisions on the merits and substance of the matter at hand rather than on unrelated considerations.
84 CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
C. Council Interaction with CityStaff
1. Council requests for research or other staff work must be directed to the City Manager, or the City Attorney regarding legalmatters.
2. If more than fifteen minutes of staff time will be required to complete the task/project, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item.
3. Staff responses prepared to Council inquiries shall be distributed to all City Councilmembers.
4. Councilmembers must not direct staff to initiate any action, change a course of action, or prepare any report. A Councilmember shall not initiate any projector study without the approval of the majority of theCouncil.
5. Councilmembers must not attempt to pressure or influence discussions, recommendations, workloads, schedules, or department priorities absent the approval of a majority of theCouncil.
6. Whenever possible, Councilmembers should direct questions ahead of time to the City Manager and/or the appropriate Department staff so that they can provide the desired information at the Councilmeeting.
7. Any concerns by a member of the City Council regarding the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Councilmembers must not reprimand employees directly nor should they communicate their concerns to anyone other than the City Manager.
8. Councilmembers may direct routine inquiries to either theCity Manager or appropriate department head.
9. Councilmembers serving on Council committees or as the City's representative to an outside agency may interact directly with City staff assigned to that effort as the City Manager' s designee. The City staff member so designated and a signed will keep the City Manager appropriately informed.
85 CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
l 0. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. City staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on duty or in uniform.
D. Council Interaction with the Public
l. Councilmembers may use their title only when conducting official City business, for information purposes, or as an indication of background and expertise, carefully considering whether they are exceeding or appearing to exceed their authority.
2. Once the City Council has taken a position on an issue, all official City correspondence regarding that issue will reflect the Council's adopted position.
3. In most instances, the Council will authorize the Mayor to send letters stating the City's official position to appropriate legislators.
4. City letterhead may only be used by Councilmembers for official City business.
5. If a member of the City Council appears before another governmental agency organization to give a statement on an issue affecting the City, the Councilmember should indicate the majority position and opinion of the Council
6. Personal opinions and comments may be expressed only if the Councilmember clarifies that these statements do not reflect the official position of the City Council.
7. Councilmembers must not make representations or promises to any third party regarding the future actions of the City or of the body of which they are a member, unless such representation or promise has been duly authorized by the appropriate body.
8. When representing the City on official business, officials shall behave responsibly and in a manner, as to project a positive image for the City. 86 CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
E. Council Interaction with City Advisory Bodies
1. Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council.
2. The City Council as a whole shall provide direction and guidance to its advisory bodies.
F. Confidential Information
1. Councilmembers must respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City.
2. Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.
G. Enforcement
Every City official is expected to observe the foregoing policies and rules when engaged in City business.
1. Complaints alleging a violation of this Code of Conduct by a City official should be directed to the City Manager or the City Attorney. Upon receipt of a complaint of a minor nature, the City Manager and the City Attorney must together determine a course of action.
2. The City Manager and the City Attorney must, should they fail to resolve the complaint or should the complaint be of a serious nature, consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tern or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.
3. The goal of enforcement of this Code of Conduct is corrective, rather than penal, and a progressive approach to curing violations shall be employed beginning with informal methods and proceeding to more formal methods as necessary. 87 CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
4. Should less drastic measures fail, the City Council may in a public meeting impose one or more of the following sanctions:
i. Reprimand
ii. Censure
iii. Loss of committee or liaison assignments
iv. Removal from an appointed committee, commission or board v. Loss of staff support or use of City resources
vi. Other penalties as may be applicable under the circumstances. 88 CITY OF GREENFIELD
599 EL CAMINO REAL
GREENFIELD, CA 93927
ADOPTED: MAY 8, 2012
AMENDED: SEPTEMBER 8, 2015
AMENDED: JULY 26, 2016
CITY COUNCIL RULES OF ORDER
AND PROTOCOLS
89
CITY COUNCIL RULES OF ORDER AND PROTOCOLS
TABLE OF CONTENTS
I. DUTIES OF THE CITY COUNCIL, MAYOR
II. MEETINGS AND NOTICE
III. AGENDA
IV. VOTING
V. THE MINUTES
VI. ACTIONS
VII. MOTIONS
VIII. CONDUCT OF PUBLIC HEARING
IX. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
X. TELEPHONE PARTICIPATION – MEETINGS
XI. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
XII. TRAVEL EXPENSES AND REIMBURSEMENT RULES
XIII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
XIV. MISCELLANEOUS
XV. APPLICABILITY
90
CITY COUNCIL RULES OF ORDER AND PROTOCOLS
I. DUTIES OF THE CITY COUNCIL, MAYOR
A. The Council. The City Council consists of five (5) members, including an elected Mayor and four (4) Council Members, each of whom shall be a registered voter residing in the City. Terms are set in accordance with Government Code Section 36503.
B. Mayor. The Mayor is elected by the people in accordance with Elections Code Section 32100 et seq. The Mayor is the official head of the City of Greenfield for all ceremonial purposes. The Mayor is entitled to vote on all matters but does not possess any veto power. The Mayor shall state every question coming before the Council, call for a vote, and announce the decision of the Council. The Mayor signs all ordinances and the approved minutes for all City Council meetings. The Mayor must execute such documents as directed by vote of the Council. The Mayor also makes appointments to all commissions and committees, with the approval of a majority of the City Council.
The Mayor is the presiding officer at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore is the presiding officer, and in the absence of the Mayor Pro Tempore, the remaining Council Members shall select a presiding officer. The presiding officer preserves decorum and determines all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken and seconded, the question is “Shall the decision of the presiding officer be sustained?” A majority vote of the Council sustains the presiding officer’s determination. Otherwise, the ruling is reversed. If in doubt on a point, the presiding officer may submit the question to the Council, in which case a majority vote prevails.
C. Mayor Pro Tempore. The Mayor Pro Tempore (Mayor Pro Tem) is elected from those on the Council after the certification of each regular election. In the absence of the Mayor, the Mayor Pro Tem possesses the powers and performs the duties of the Mayor.
II. MEETINGS AND NOTICE
A. Public. All Council meetings are open to the public, with a prepared agenda, and all persons shall be permitted to attend all meeting except those closed sessions held in accordance of law (such as personnel, litigation matters or real estate negotiations).
91
B. Regular meetings. Regular meetings shall be held as authorized by resolution of the City Council, unless a change in meeting date is authorized by majority vote of the Council. Once convened, such meeting may be adjourned to another location within the City if unusually large crowds or other circumstances warrant.
Council meetings shall convene promptly at 6:00 PM. Matters not completed by 10:00 PM will be continued to the next adjourned or regular meeting, unless a majority of the Council Members present at the meeting vote to continue the matter past 10:00 PM. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled.
No action shall be taken on any item not appearing on the posted agenda. At least seventy-two (72) hours before a regular meeting of the City Council, the City Clerk, or designee, shall post in a public place an agenda containing the time and place of the Regular Meeting, the business to be transacted at the regular meeting, and information regarding requests for disability-related modification of accommodation. The agenda shall also be posted on the City’s website, except where the Brown Act does not so require.
C. Special Meetings. Special Meetings of the Council may be called by the Mayor or majority of members of the Council with at least twenty-four (24) hours notice by delivering, personally or by mail, written notice (i.e., the agenda) of the meeting to each Council Member and to each local newspaper of general circulation, radio or television station on record as having requested notice in writing, and as set forth in Government Code section 54950 et seq. Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website, except where the Brown Act does not so require. Such notice must specify the time and place of the Special Meeting and the business to be transacted. Written notice may be dispensed of by and Council Member who files with the Clerk a waiver of notice. Written notice may also be delivered via email. Only business contained in the notice may be considered at such meeting.
D. Cancelled Meeting. Notice of cancellation of a meeting shall be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible after the cancellation has occurred. The City Clerk shall also endeavor to remove the meeting agenda from the City’s website as soon as possible.
E. Emergency Meeting. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the City Council may hold an emergency meeting without complying with either the twenty-four (24) hour notice requirement or the twenty-four (24) hour posting requirement of section 54956 of the Government Code. All other Special Meeting section 54956 requirements (other than notice) are applicable to an emergency meeting.
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For purposes of this section, an emergency situation may be defined as: (a) a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council; or (b) a dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring the City Council to provide one-hour notice before holding an emergency meeting under this section; or (c) Any other event or occurrence as specified as an emergency situation by Government Code section 54956.5.
Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings (pursuant to Government Code section 54956) shall be notified by telephone, by the presiding officer of the legislative body, or designee thereof, one hour prior to the emergency meeting or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. If telephone services are not functioning, notice requirements are waived and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.
During an emergency meeting, the Council may hold closed session if agreed to by twothirds (2/3) of the Council, or if less than two-thirds (2/3) are present, by unanimous vote of present members.
All Special Meeting requirements, as prescribed by Section II (C) shall be applicable to a meeting called pursuant to this section, with the exception of the twenty-four (24) hour notice requirement.
The minutes of a meeting called pursuant to this section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.
F. Study Session: The Council may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor or a majority of the Council Members. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session.
Study sessions shall be devoted to the exchange of information deemed essential before a regular Council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion of the Presiding Officer and subject to Council concurrence and compliance with the Brown Act. Study 93
sessions need not be so designated, but may be called idea sessions, information sessions, workshops, etc.
G. Closed Session. Closed sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items must remain confidential. Written reports and/or exhibits or materials furnished to members of the Council as part of the closed session must not be copied or saved and must be returned to staff at the conclusion of the closed session. No member of the Council, employee of the City or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in a closed session unless authorized by a majority of the Council. All public statements, information and press releases related to closed session items should be handled by the City Attorney or as otherwise directed by a Council majority.
Any suspected violation of the confidentiality of a closed session discussion shall be reported to the City Attorney. The City Attorney shall be held responsible for a follow-up interview and potential investigation regarding the suspected violation. “Confidential Information” may be interpreted as a communication, written or verbal, made in closed session that is specifically related to the legal basis for conducting the closed session.
H. Audible Recordings. All regular, emergency and special meetings shall be audibly recorded and made available to the public within ten (10) working days of the meeting in question. All recordings of meetings shall be kept indefinitely.
III. AGENDA
A. The Brown Act requires that no action may be taken at any time unless on a printed and posted agenda containing sufficient information to apprise a reasonable person of the scope of any proposed action.
B. Preparation of Draft Agenda. Prior to agenda posting, a draft agenda shall be prepared by the City Manager for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof. The City Manager (a) may place items on the draft agenda for discussion and/or action; (b) shall place an item on the draft agenda for discussion and/or action if requested by the Mayor at a previous Council meeting during City Council comments and/or (c) shall place an item on the draft agenda for discussion by any Council Member at a previous Council meeting during City Council comments.
Upon receipt of any such requests, said item should be placed on the next available meeting agenda, unless otherwise directed by the requesting Council Member/Mayor. If the Council Member requests an item for which the Council has already taken action or removed from formal consideration to be placed on the agenda, the requesting Council Member must obtain the consent of the majority of the Council for the item to be placed on the agenda. 94
1. Request from Public: Any person may request placement of a matter on the Council agenda by submitting a written request with the agreement and approval of a sponsoring Council Member. The Council Member shall take the written request and bring it to the attention of the City Manager. The City Manager shall respond in writing to the Council Member as to the approval or denial of the request.
C. Contents of Agenda. The final agenda shall specify the time and location of the meeting. The agenda shall contain, when required by law or when appropriate, the following headings:
1. Call Meeting to Order
2. Roll Call of Members
3. Invocation
4. Pledge of Allegiance
5. Agenda Review
6. Public Comment
7. Consent Calendar
8. Mayor’s Presentations, Proclamations, Communications, Resolutions
9. Public Hearings
10. City Council Business
11. Adjourn to Closed Session
12. Reconvene to Open Session
13. Brief Reports on Conferences, Seminars & Meetings Attended by Mayor and City Council
14. Comments from City Council
15. Adjourn
D. Modifications to Approved Draft Agenda: After the draft agenda is approved by the City Manager and before the posting of said agenda for the City Council meeting in which the items will be addressed, additional items shall be placed on said agenda when:
1. The City Manager receives a request by two (2) Council Members, either verbally or in writing, that an item be added to the agenda. Items added in this manner will be addressed by the Council if a majority of the Council Members present at the meeting votes to address the item; or
2. The City Manager determines, with the concurrence of the City Attorney, that there is a need for that item to be placed on the agenda. Items added in this manner shall be addressed by the Council at the City Council meeting.
E. Items for Future Agendas: Any Council Member may direct the City Manager to place an item on the future agenda not yet drafted.
95
F. Posting of Agenda. At least seventy-two (72) hours prior to a regular meeting and twenty-four (24) hours prior to a Special Meeting, the City Clerk shall post the agenda in a place accessible to the public at City Hall and on the City web site, and as further explained in Section II. Whenever possible, staff reports will be made available to the Council, public, and press seventy-two (72) hours before the meeting. Packet materials or any supplemental material shall be delivered to Council Members on a weekday by 5:30 PM.
G. Matters Not Appearing on the Agenda. No action or discussion shall take place on any item not appearing on the agenda for a regular meeting as posted, unless:
1. The City Council determines by majority vote that an emergency situation exists as described in Section II (E).
2. The City Council determines by a two-thirds (2/3) vote of the members of the City Council present at the meeting, or, if less than two thirds of the members are present, an unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.
3. The item was included in a posted agenda for a prior meeting held not more than five (5) calendar days prior to the meeting at which the item is acted upon and at the prior meeting the item was continued at the meeting at which action is being taken.
4. During Section III (C-6) (Public Comments), when an item not on an agenda is raised by a member of the public, the City Council may respond for purpose of clarification and refer to the City Manager for follow up at a later date.
H. Order of Business. At the time set for each regular meeting, the Mayor shall call the meeting to order, and the business of the Council shall be taken up for consideration and disposition in the order set forth. The order of the agenda shall be established by the City Clerk, who may fix a time for public hearings at a later time in the meeting than its commencement. With the consent of a majority of the Council Members present, items may be taken out of order.
I. If requested, the agenda shall be made available in various formats to persons with a disability as required by Section 202 of the Americans with Disabilities Act of 1990 (41 U.S.C. sect. 12132).
IV. VOTING
A. Right to Vote. Unless disqualified, as defined in Section IV (F), below members of the City Council are entitled and have the responsibility to exercise their right to cast their vote on items of business brought before the Council. Votes are taken by voice or roll call and entered in full upon the record. 96
B. Quorum. Three (3) members of the City Council shall constitute a quorum of the City Council. Motions may be passed 2-1 if only three (3) attend, but resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council. (Gov. Code sec. 36936.) C. No Objection/Unanimous Consent. A properly offered and seconded motion may be passed by unanimous consent of the Council Members. The Mayor shall declare a motion, duly made and seconded, as before the City Council. The Mayor shall then declare there being no objection, the motion is adopted by unanimous consent. Any motion adopted by this method shall be considered a recorded unanimous approval of the motion in the minutes by the City Clerk.
D. Roll Call. Votes must be taken by roll call if 1) the motion requires more than a majority, or 2) any member of the City Council demands the motion be voted upon by roll call vote. Upon such demand, the Mayor shall request the City Clerk to conduct a roll call, with each member of the City Council declaring yea, nay, or abstain. Upon conclusion of the roll call, the City Clerk shall declare the results of the roll call. If a roll call vote is demanded, the Mayor may elect to vote last.
E. Failure to vote. Every member should vote unless disqualified for cause accepted by vote of the Council or by opinion of the City Attorney. Self-disqualification, with approval, which results in a tie vote, should be avoided, but no Council Member can be forced to vote. The abstaining Council Member essentially “consents” that a majority of the quorum may act for him/her. Tie votes are “lost motions” and may be reconsidered later by motion to continue. This continuance suspends the running of any time in which action of the City Council is required by law.
F. Disqualification. Where a Council Member suffers a conflict of interest, bias, or predetermination, such member shall state the nature of the disqualification, leave the Dias and the Council chamber and, that Council Member’s vote or lack thereof shall not be considered, nor shall that Council Member be counted toward a quorum.
V. THE MINUTES
A. City Clerk Manages Minutes. The City Clerk shall draft and manage the minutes until presented to the Council, Commission or Board for approval. The Council, Commission or Board may then, by motion, make such corrections as conform to fact.
B. Content of Minutes. The minutes shall include the date, hour and place of the meeting; whether it is a regular, adjourned regular or Special Meeting; the names of the Council Members and staff present and absent; and any action taken by the City Council. The minutes should be a clear and concise statement of the actions taken at the Council meeting, including the motions made and the vote thereon. 97 Page
10 Whenever the Council acts in a quasi-judicial proceeding such as assessment or zoning matters, it is necessary to compile a complete summary of the witnesses.
If any Council Member arrives later or departs before the adjournment, the minutes shall reflect his or her arrival or departure time.
C. Audible Recording. The City Clerk shall be responsible to ensure the audible recording devices are turned on prior to any City Council meetings. The recordings of all meetings shall be made available to the public within ten (10) days following the meeting. The recordings of all meetings shall be made part of the permanent record and archived with the meeting minutes.
VI. ACTIONS
A. Motions. Any Council Member may initiate an item for formal consideration by the City Council through the making of a motion. An individual Council Member may make an independent motion, may make a motion to implement staff recommendation, or may request assistance from the City Manager or City Attorney as to the form of a proposed motion. Upon making of the motion, a second Council Member may second the motion. A duly offered and seconded motion shall be restated by the Mayor. Unless withdrawn, the City Council shall vote upon the motion as provided in Section IV.
B. Resolutions. A resolution is a formal document that records an action of the City Council. Resolutions are considered by the City Council upon motion and a proper second. Resolutions are sometimes required by law or may be recommended by the City Manager or City Attorney to record an action of the City Council which is considered of particular import.
C. Ordinances. Ordinances are the vehicle used by the City Council to repeal or amend existing law, as codified in the Greenfield Municipal Code, or to enact new law pertaining to the City’s police power within the City’s boundaries. In accordance with the California Government Code, Ordinances are considered by the City Council in a two-step process: 1) unless determined to be an item of urgency by a four-fifths (4/5) vote of the City Council, ordinances are introduced by the City Council at one meeting. 2) The ordinance is then approved and adopted at a subsequent City Council meeting.
1. Vote for Reading Ordinance Title Only. The Council may read the ordinance at both first and second reading (adoption) by title only, if reading in full is waived by majority vote.
2. Adoption of the Ordinance. Adoption may occur only once five (5) days have elapsed since first reading. The Ordinance either must be read in full or Unanimous Consent procedure to be read “by title only.” The ordinance title is read, and the Council shall have a roll call vote on a motion to read by title only. If the motion to read, by title only, passes, the ordinance is ready for adoption, otherwise must be read in full. 98 Page
11 The Council should avoid a “combination motion” to “adopt by reading title only” because if the Council splits, the passage may be defective. Ordinances may only be passed at a regular meeting, with the exception of urgency ordinances, which may be passed at a Special Meeting.
3. Effective date. All ordinances, except as provided in section 36937 of the Government Code (Urgency Ordinances) shall become effective thirty (30) days after adoption or upon such later date as may be designated in the ordinance.
4. Publishing. It is the duty of the City Clerk to publish or post the ordinance as set forth in section 36933 of the Government Code within fifteen (15) days after adoption; failure to do so may invalidate the ordinance.
5. Urgency Ordinances. If any Urgency Ordinance fails to receive an affirmative vote of four-fifths (4/5) of the members, such ordinance shall be as if it had not been read as an emergency enactment. Urgency ordinances must pass by a four-fifths (4/5) vote and be published and become effective immediately.
VII. MOTIONS
A. Processing of Motions. When a motion is made and seconded, it shall be stated by the Mayor before debate.
1. Motions out of order. The Mayor may at any time, by Unanimous Consent permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order.
2. Division of question. If the question contains two or more divisible propositions, the Mayor may, and upon request of a member shall, divide the question and require a vote on each portion of the question.
3. Withdrawal of Motion. A motion may be withdrawn if the motion has not been stated by the Mayor. A withdrawn motion does not appear in the minutes. Once a motion has been stated by the Mayor, a motion can be withdrawn only by unanimous consent or by a majority roll call vote and the approval of the Council Member who seconded the motion.
B. Precedence of Motions. When a motion is before the Council, the only other motions that may be entertained are motions: to adjourn; to fix hour of adjournment; to lay on the table; for the previous question; to postpone to a certain day; to reconsider; to amend; and, to postpone indefinitely. These motions shall have precedence in the order indicated.
1. Motion to adjourn (not debatable). A motion to adjourn shall be in order at any time, except as follows:
A. when repeated without intervening business or discussion 99 Page
12 B. when made as an interruption of a member while speaking C. when the previous question has been ordered
D. while a vote is being taken.
A motion to adjourn “to another time” is debatable only as to the time to which the meeting is adjourned.
2. Motion to fix hour of adjournment. A motion to fix the hour of adjournment is called to set a definite time at which to adjourn. This motion is undebatable and unamendable except as to time set.
3. Motion to table. A motion to table is called to temporarily by-pass the subject. A motion to lie on the table is undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next regular meeting.
4. Motion for previous question (not debatable). A motion for a previous question (also known as calling the question) is called to close debate on main motion and bring about an immediate vote. This motion is undebatable. Just indicating “question” does not accomplish the same thing. If the motion fails, the debate is reopened; if the motion passes, then a Council vote on the main motion is in order.
5. Motion to amend. A Council Member may make a motion to amend an amendment is in order; however, a motion to amend an amendment to an amendment is not in order. An amendment modifying the intention of a motion is in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject is acceptable.
Regarding procedure, the amendment must be voted on first, and then the main motion may be amended by motion.
6. Motion to postpone. If a motion to postpone is called and adopted, the principal question shall be declared lost. Motions to postpone to a definite time are amendable and debatable as to propriety of postponement and time set.
7. Motion for reconsideration. Any Council Member who voted with the majority may move a reconsideration of any action at the same meeting providing no legal rights have intervened to create an estoppel. After one motion for reconsideration has been acted upon, no other motion on the same subject shall be made without unanimous consent.
VIII. CONDUCT OF PUBLIC HEARING
A. Format of hearing. Staff shall first provide the Council with a review of the issue, and time for Council questions. The Mayor shall then open the audience participation portion of public hearing and receive comments from the public. A presiding officer may limit a speaker’s time. If applicable, the applicant will be given the opportunity to present his or her case first, and then opponents will then be permitted to present their case. The applicant will then be allowed to present rebuttal (not supplemental) evidence and closing remarks. The Mayor will call the public hearing to be closed. After the close of the hearing, the Mayor 100
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13 will ask for Council questions and a motion disposing of the matter. Council Members shall not speak on an issue until the public hearing is closed. After the public hearing is closed, it is inappropriate for the public to speak except to answer Council Member inquiry.
B. Evidence. The parties concerned, at this point, must be prepared to submit all evidence pertinent to their position. However, in order to save time, anyone may refer to previous testimony or to documents previously filed, as all of the records, exhibits, and minutes of other meetings are before each member, all of which is part of the record. Each speaker is required to abstain from irrelevant testimony, repetition, excessive hearsay, indulging in personalities or making statements not recorded by the City Clerk. All parties are reminded to restrict their remarks and evidence to that which is relevant, as determined by the Council. All evidence considered by the Council in reaching its decision must be retained by the City as part of the record, as a supplement to the minutes.
C. Witnesses. Each person who desires to speak must first be recognized by the Mayor. Upon receiving recognition, the speaker may give his or her name and address for the record.
D. Petitions – Letters. Evidence in administrative hearings may not be read unless the writer is present for cross-examination or unless the other side consents.
IX. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
A. Timing and Scope of Public Comment. Any person may address the City Council regarding any matter with which they are concerned at the time designated for that agenda item, or on issues not on the agenda during at the “Public Comment” time in the agenda that provides an opportunity for members of the public to directly address the Council. Members of the public should make remarks or comments only on items within the jurisdiction of the City Council.
Remarks not within the scope of the City Council's authority shall be ruled out of order by the Mayor.
B. Speaker Cards, Addressing the Council. Speaker cards will be provided to the public near the entrance of the Council Chambers. Members of the public that wish to speak on an agendized item should submit a completed speaker card for each item to the City Clerk prior to the meeting being called to order, although such cards will not be required. The City Clerk will be responsible to call the members of the public who have filled out a speaker in the order that they are received. If time allows members of the public that did not fill out speaker cards may approach the podium to address the Council. Any person addressing the City Council should speak into the microphone at the speakers’ podium, state his or her name and address, and address all remarks to the City Council as a body, not to any individual member or to the audience. No person other than the 101
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14 City Council and the person having the floor shall be permitted to discuss any matter either directly or through a member of the City Council without permission of the Mayor/Chair.
C. Frequency and Duration of Oral Comments. Members of the public shall only be allowed to speak one time on each agenda item without the consent of the Mayor, the exception being applicants or representatives who have requested a particular item be placed on the agenda may provide opening and closing remarks. The duration of oral comments shall not exceed three (3) minutes unless additional time is granted by the Mayor prior to opening that agenda item.
If an extension of time is granted for oral comments, such privilege shall extend to all speakers under that agenda item. Time for oral comments may not be donated or extended to a speaker from other members of the public in attendance.
D. Picking a Representative for a Group of Speakers. When an identifiable group of persons wishes to address the City Council, on the same agenda item, the Mayor shall have the discretion to request that a spokesperson be chosen by the group to address the City Council. If additional issues are to be presented on the subject by any other member of such group, the Mayor may limit the number of persons and the time period for speaking to the City Council, to avoid unnecessary repetition of issues.
E. Limiting Oral Comments. The Mayor with the Council has the discretion to reasonably limit the number of speakers and the duration of the oral comments on each agenda item.
F. Public Decorum: Each person who attends a City Council meeting or who addresses the City Council may not discuss matters that are not within the subject matter jurisdiction of the City Council, and must do so in an orderly manner and shall not make personal, slanderous, or profane remarks or verbally attack any member of the Council, staff or general public. Any person at the podium or in the audience that makes such remarks, or utters loud, threatening, personal, abusive or disruptive language, or engages in any other disorderly conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall at the request of any Council Member be immediately escorted from the Council Chambers by the law enforcement officer on duty and be barred from further attendance of that particular meeting. Any physically aggressive or obscene gestures from individuals in attendance shall be cause for immediate removal from the meeting without the courtesy of returning to that particular meeting. Members of the public may not bring flags, signs or placards into the City Council Chambers larger than 8 ½ x 11 inches in size. Items cannot be waved, held over one’s head or generally moved in any other disorderly manner which disrupts, disturbs or otherwise impedes the orderly conduct of the Council Meeting. The aforementioned articles may be displayed or distributed outside the building or in the Civic Center lobby. Handouts or 102
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15 printed materials may be distributed in the City Council Chamber prior to the Council meeting or in the Civic Center lobby.
Decorum and order shall be enforced in the following manner:
1. Warnings. The Mayor shall inform that any person(s) violating the RULES of DECORUM be orderly and silent. The warning shall be substantially in the form described as follows: If, after receiving a clear warning from the Mayor, the person(s) disturbs the Council meeting a second time, the Mayor shall call for the removal of the violator(s). If the person(s) does not depart from the Council Chambers of his or her own volition, the Mayor shall order any law enforcement officer on duty to escort law enforcement officer on duty to escort that person(s) from the Council Chambers.
2. Text for Warning. The Mayor shall deliver the requisite warning in substantially the following form:
You are hereby advised that your conduct is in violation of the Rules of Order and Decorum of the City Council and California Penal Code Section 403, and you are hereby directed to be orderly and silent. Penal Code 403 states –“That any person who, without authority of law, willfully disturbs or breaks up a lawfully convened meeting of the City Council is guilty of a misdemeanor.” Continued disruption of this Council meeting will result in your removal from the meeting by the officer on duty and you will not be permitted to return to the Council Chambers for the duration of the meeting. In addition, any continued disruption of this meeting is grounds for you being arrested and charged with a misdemeanor. Do you understand this admonition?
3. Motion to Enforce. If the Mayor fails to enforce the rules set forth above, any member of the Council may move to require the Mayor to do so and, by an affirmative vote of a majority of the Council, shall require the Mayor to enforce the ruling. If the Mayor of the Council fails to carry out the will of the majority of the Council, the majority may designate the Mayor Pro Tempore to act as Presiding Officer for the limited purpose of enforcing these Rules of Decorum.
G. Interruption of Meeting. Pursuant to Government Code Section 54957.9 (Brown Act) if any meeting is willfully interrupted and disrupted so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the City Council may order the meeting room cleared and continue in session.
Representatives of the news media may attend the meeting unless participating in the disturbance. The City Council may readmit any individuals not responsible for willfully disturbing the orderly conduct of the meeting. 103
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16 H. No Use of Public Comment for Campaigns. No person may use public comment or for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition.
Further, any direct mention of a candidate’s candidacy or a ballot proposition shall constitute grounds for immediate suspension of such person’s right to speak at that Council meeting.
I. No Use of Public Comment or for Advertising. No person addressing the Council may use Public Comment or for the purpose of advertising. Advertising is defined as “promoting by making known, proclaiming publicly, drawing attention to, or making conspicuous any item, product, service, or thing, for profit or otherwise. “This does not prevent or preclude any person addressing the Council from expressing his or her views or opinions on matters over which the Council has jurisdiction. Also, this does not prohibit individuals or organizations from promoting public events or causes through public requests for proclamations and presentations as provided in Section X, Item C and Item D below.
J. Transgression. The Council by majority vote shall retain authority to determine whether a Speaker’s remarks fail to comply with these Rules or exceed the scope of the designated Forum and the Mayor or Mayor Pro Tempore acting on the Council’s behalf shall have the right to suspend such person’s right to speak.
X. TELEPHONE PARTICIPATION – MEETINGS
A. Telephone Participation Meetings
1. Council Members may attend committee meetings and Study Sessions by teleconference. Only one Council Member per meeting may attend telephonically. Council Members may telephonically attend each type of meeting once per calendar quarter.
2. A copy of the agenda must be posted at the teleconference location.
3. The public needs to be able to participate in the meeting. Thus, the room needs to be open to the public, and a speakerphone (or other technology that allows the public to listen and comment) must be available for use.
4. The agenda must provide the opportunity for the public to address the Council directly at each teleconference location.
5. All votes taken during a teleconference must be by roll call.
6. During the teleconference, at least a quorum of the legislative body must participate from locations within the City’s boundaries.
7. The agenda for the teleconferenced meeting should mention the teleconference location, such as:
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17 NOTICE OF TELECONFERENCED MEETING
Pursuant to California government Code section 54953, member of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address) XI. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
A Public Request for Proclamations. It is the policy of the Council to consider requests to proclaim certain events or causes when such proclamations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration for proclamations:
1. The person(s) or organization making the request must submit a completed application requesting a City Proclamation and submit a copy of the proposed proclamation.
2. The request should be made at least two weeks in advance of the requested Council meeting.
3. The Mayor, City Manager and/or staff designee will determine if the proposed proclamation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council Committee of the Whole for guidance.
4. The Council will not make more than two proclamations at one Council Meeting.
5. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations.
6. The City retains the right to decide if the proclamation will or will not be issued.
7. Once approved, the proclamation will be included on the appropriate Council agenda.
8. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.
B. Public Requests for Presentations. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations 105
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18 1. The person(s) or organization making the request to make the presentation must submit a completed application to make a City Council Presentation.
2. The request should be made at least two weeks in advance of the requested Council meeting.
3. The Mayor, City Manager and/or staff designee will determine if the proposed presentation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council committee of the Whole for its guidance.
4. The presentation shall not exceed five minutes in length and the Council will not entertain more than two presentations at one Council Meeting.
5. The City retains the right to modify, edit, or otherwise amend the proposed presentation to meet its requirements, needs, or policy determinations.
6. The City retains the right to decide if the presentation will or will not be permitted.
7. Once approved, the presentation will be included on the appropriate Council agenda.
8. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.
XII. TRAVEL EXPENSES AND REIMBURSEMENT RULES
The Mayor and each City Council member shall each have an annual $3,000 budget allocation for approved City business and travel. Advance authorization by the City Council is required in order to exceed the approved budget allocation. Reimbursement of meals, registration fees, parking, hotel and other expenses shall be reimbursed by the City based on submitted receipts.
The Mayor or Councilmember who serves as a committee member or an officer of an organization of which the City is a member, shall seek advance authorization from the City Council for any expenses, for a period not to exceed a year, at the start of each fiscal year and shall maintain a log of all expenses and will be distributed to the City Council at the end of each year.
The City Clerk shall be responsible for reserving hotel, airline and conference registrations on behalf of the Mayor and City Council. The Mayor and Council Members will be reimbursed for meals, parking, cabs, and other customary and reasonable expenses upon the submission of receipts and completion of a travel expense report obtained from the City Clerk. A copy of the completed and signed travel expense report shall be distributed to the council as an agenda item prior to repayment.
If the Mayor or a Councilmember must cancel an already scheduled and reserved trip, the individual must notify the Mayor and City Clerk at the earliest possible time to cancel all reservations and obtain refunds. If the arrangements cannot be cancelled, the individual shall attempt, through the City Clerk, to find a substitute member of the City Council. If no one else can go, then the individual who cancelled the trip is personally responsible for any costs incurred by the City. The City Council may waive said obligation upon written request if the cancellation 106
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19 was due to personal illness, illness or death of a family member, unforeseen business necessity, or other valid unavoidable conflict.
In accordance with city travel policies, none of the following expenses can be paid by the City:
Travel paid for by any other organization, alcoholic beverages, valet services, meals or lodging accommodations for family or guest, tour bus fees for sightseeing tours, mileage if traveling as a passenger in a privately-owned car, trip insurance, hosting, tips unless otherwise authorized or any other personal expenses for entertainment or other purposes.
One City credit card shall be issued for use by all members of the City Council for expenses outlined in this policy.
The City Council, by majority vote, may waive any provision of this policy.
XIII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
Governance of the City of Greenfield relies first upon the City of Greenfield Code of Ordinances and California State law as it applies to the City-authorized framework for doing business and then upon the cooperative efforts of the elected Mayor and City Council who set policy and priorities, the City Manager who directs and manages the affairs of the City, and City Staff.
City staff performs the operations required to deliver services, resolve service issues, carry out the assigned tasks designated in department orders and standards, analyze problems and issues, and make recommendations under the direction of the City Manager to the elected Mayor and City Council. (1) All City Staff members report through a chain of command and act under the direction of the City Manager through the Department Directors.
Communications among all parties shall be conducted in accordance with the adopted City Council Rules of Order and Protocols, the Greenfield Municipal Code and the California Government Code - without exception. These documents provide the framework and formal basis for the Communications Guidelines listed herein. Within this restrictive framework, it is our cooperative efforts that are our best ally in moving the City forward. Preserving trust in all relationships is paramount to achieving the proper execution of City policy, rules and regulations. Trust provides the most efficient path to getting the job of governance done for the City of Greenfield. Preserving trust in all City matters requires that we exercise a prudent amount of control over how we communicate. The City Manager, staff and Mayor and Council shall strive constantly to affirm the dignity and worth of the services rendered by City government and maintains a constructive, creative, and practical attitude toward local affairs and a deep sense of social responsibility as a trusted public servant. The following guidelines will help maintain effective communications among the Mayor and City Council, the City Manager and City Staff. Guidelines cannot cover every situation. When in doubt, the Mayor, City Council and City Staff are directed to contact the City Manager or the City Attorney for specific resolution of situations not covered herein.
107
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20 1. The City Manager has the responsibility to manage the affairs of the City and, as such, shall be included in all communications between Staff and all elected officials. While City staff members are available to answer Mayor and City Council inquiries regarding resident and/or business information, excepting, however, any matter involving a business/client relationship or legal conflict of interest, the City Manager is the primary information liaison between the Mayor/City Council and City Staff and must provide direction to staff on completing the inquiry. When the Mayor and City Council request information, that request should be directed to the City Manager. Likewise, when City Staff needs information or discussion on matters of inquiry, information or resolution of a service inquiry, that communication will be to the City Manager.
2. The City manager is the administrative head of the government of the City under the direction and control of the City Council. It is the job of the City Manager to control order and give directions to all heads of departments and to subordinate officers and employees of the City under his or her jurisdiction through their department heads. The City Manager shall keep the City Council at all times fully advised as to the financial condition and needs of the city and too exercise general supervision over all public buildings, public parks and all other public property which is under the control and jurisdiction of the City Council. The City Manager shall keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service.
3. The Mayor and all City Council members should have the same information with which to make decisions and understand the issues and recommendations of Staff related to policy and/or priorities. When an elected official has an inquiry or information request, it will be shared with the Mayor and all members of the City Council. The City Manager shall ensure that all City Staff recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies.
4. The Mayor and City Council may meet with City Staff upon the approval of the City Manager to discuss matters of policy, recommendations for changes in city services, and updates on the status of assigned departmental function, provided that no direction is solicited or offered by the Mayor, City Council or City Staff. The results of all discussions shall be reported to the City Manager and used to create Staff recommendations for Mayor and City Council consideration. At no time shall direction, recommendations or opinions be sought, solicited or offered. The purpose is to provide information and comment only on the subject at hand. The critical balance, required by law, is to ensure the decision-making of the Mayor and City Council occurs at a public meeting, at which time the City Manager has placed the Staff recommendation before the 108
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21 City Council. At no time shall the comments, understanding or concerns from any one meeting be shared or extended in any manner to create or promote a serial or sequential formation of policy direction. The purpose of meetings is to aid in the drafting and development or improvement of proposed policy and policy alternatives by City Staff; and to develop recommendations based upon understanding of issues by City Staff.
Soliciting opinion(s), offering direction, or stating opposition or support shall be avoided at all times to remain within the rules and laws followed by the City.
5. The City Manager will have regular meetings with the Mayor and City Council to update them on various issues confronting the City. The purpose of these meetings is to keep the Mayor and City Council informed on the general state of affairs of the City as well as various issues and priorities established by the City Manager for resolution or consideration at a future City Council meeting. The content of these regular update shall be the same for the Mayor and each City Council member and will occur in a similar timeframe. Again, no direction will be offered or solicited by any party. The purpose is for the Mayor and City Council to receive equal treatment that includes the same information and the same understanding of the affairs of the City.
6. The Mayor and City Council depend upon City Staff to provide consistent services to all residents and to respond to resident, citizen and business concerns, complaints, and opportunities as fully, consistently and expeditiously as practical. A major strength of the City’s organizational culture is providing quality and consistent customer service. To that end, all inquiries shall be coordinated through a central management system within the City Manager’s Office. To ensure efficient and responsive customer service to all, the City Manager’s Office shall respond to the initial inquiry within two business days, except as modified by a state of emergency. All inquiries will be available to the Mayor and City Council, City Manager and Department Directors. It is the responsibility of all Department Directors to assign, monitor and ensure a response is provided in a timely manner, within the resources of the department and the cost-effective management and delivery of services, and to ensure the issue is returned to the City Manager for closure.
7. Respect the will of the entire City Council, but honor the right of each City Council member to be in a minority on any issue. City Staff will make every effort to respond professionally in a timely manner to all requests for information or assistance made by individual City Council members. However, if a request reaches a certain stage in terms of workload, policy or priority, it may be more appropriate to make the assignment through the direction of the full City Council. If this should occur or is projected to occur based upon resources, the City Manager will prepare a communication to the City Council informing them of the situation and may include the item on a future City Council agenda for direction from the full body. It will always be the prerogative of the 109
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22 Mayor or individual City Council member to request a discussion at an upcoming City Council meeting and provide direction to the City Manager by the entire City Council.
This guideline helps ensure that Staff resources are allocated in accordance with the direction of the full City Council. It shall be the duty of the City Manager to direct and ensure that Staff carries out the actions and directions of the Council.
8. The Mayor and City Council will depend upon City Staff and the City Manager to make independent and objective recommendations. The City Manager and Staff are expected to provide their best professional recommendations on issues, alternatives to recommendations as appropriate, and pros and cons for the recommendations and alternatives. All such recommendations shall first consider the law; then existing or proposed City Ordinances, Resolutions and/or Administrative Policies; then the best practices of the field of study pertaining to the issues, the available resources, and best interests of the City. Sometimes, Staff may make recommendations that will be unpopular with the public, other governmental agencies, or the Mayor and City Council.
However, the City Manager and City Staff respect the role of the Mayor and City Council as the policy makers and final decision-makers for the City and understand the Mayor and City Council must consider a variety of opinions and community values in their decision-making process. It is the express intent of the City Council that their directions and actions are carried out by City Staff to the best of their ability without prejudice.
The purpose here is to restrict the final authority of the City’s governance to the Mayor and City Council as the elected representatives of the City. Conversely, the City Manager is the final authority of the City Staff to the elected officials on all matters placed before the full Council.
9. The City Manager and City Staff are supporters and advocates of adopted City Council policy and priorities. Whether or not it was the recommendation of the City Manager or City Staff, City Staff will always and consistently strongly support the adopted actions of the City Council. In doing so, it is understood this may concern the members of the City Council who voted in the minority on controversial issues. This guideline is intended to honor the role of the full City Council in deciding these issues, and it is the duty of the City Manager and City Staff to carry out the direction of the City Council.
10. Finally, the Mayor and City Council, the City Manager, and City Staff, within their respective roles, shall refrain from publicly criticizing any individual employee or elected official. Criticism is differentiated from questioning facts or the opinion of an elected official, the City Manager and City Staff. The purpose here is to ensure a fundamental voice of each party in the free practice of City governance by focusing on the issues confronting the City and not upon the opinions or beliefs of any individual. The Mayor 110
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23 and City Council should comment to the City Manager on the performance of the City Manager and/or City Staff.
These guidelines shall be followed by all City Staff in consideration of the laws of this nation, state and city, with particular emphasis on compliance with the Open Meeting Law, California Ethics in Government Law, and the City of Greenfield Code of Ordinances. They are intended to serve as the basis for cooperation in the communications used in common day-to-day operations of the City.
XIV. MISCELLANEOUS
Miscellaneous Expenditures of City Resources. No Council Member shall have the entitlement for obligating, indenturing or otherwise entering into an agreement and/or contract, verbal or written that requires the use of city funds and or equipment, staff time or use of any city resources without one hundred percent (100%) approval of the entire Council Membership. No Council Member shall have the sole authority to disperse or use city funds or resources without the knowledge and one hundred percent (100%) approval of the Council.
XV. APPLICABILITY
The City Council further finds and declares that the aforementioned Rules of Order and Protocols will be used and followed by all members of the City Council, and its Commissions and Boards, unless previous adopted rules of conduct exist and apply to that board. In the case of a Commission or Board, the term “Chairperson” shall be substituted for Mayor and the name of the Commission or Board shall be substituted for City Council or Council.
The intent of the policy for the aforementioned Rules of Order and Protocols will be observed unless one hundred percent (100%) of the Council desires a change.
It shall be the responsibility of the City Manager to review the aforementioned Rules of Order and Protocols on an annual basis to insure compliance with the Brown Act. Any necessary updates for non-compliance issues shall brought to the immediate attention of the full Council.
05.08.2012 Adopted
09.08.2015 Amended
07.26.2016 Amended
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MEMORANDUM: February 9, 2024
AGENDA DATE: February 13, 2024
TO: Mayor and City Council
FROM: Paul Wood, CPA
City Manager
TITLE: DISCUSSION RELATED TO THE SELECTION OF A
FACILITATOR FOR CITY COUNCIL MEMBER
TEAMBUILDING/GOVERNANCE TRAINING AND SELECTING
A DATE FOR THE TRAINING
BACKGROUND:
Members of the City Council have requested that staff research the availability of teambuilding facilitators to work with the City Council at a City Council workshop in the future.
In April, 2021, the City Council and the City Manager participated in a teambuilding workshop that was facilitated by Brigid McGrath Massie, a local author, speaker and management consultant.
The results of this workshop follow this staff report. In general, the Council felt that it was a positive experience and would like to have another workshop to expand on the previous experience.
Over the past few weeks, the City Manager has interviewed potential facilitators and the Mayor and City Manager interviewed the finalist this past week and chose to move forward with the National Center for Executive Leadership group.
We will start with a 4-hour workshop to test the waters and see how the Council would like to move forward from there.
City staff will also undertake management training on the same day in order to maximize the efficiency of having the facilitator come to Greenfield.
City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
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BUDGET AND FINANCIAL IMPACT:
The cost for 8 hours of training will be in the range of $6,000. One half of it will be funded from the City Council department and one half from the City Manager department.
POTENTIAL MOTION:
None. Discussion and direction only.
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AGENDA DATE: February 9, 2024
MEETING DATE: February 13, 2024
TO: Mayor and Councilmembers
PREPARED BY: City Attorney
TITLE: DISCUSS THE CITY COUNCIL RULES OF ORDER AND
PROTOCOLS AND THE CITY COUNCIL CODE OF CONDUCT
RECOMMENDATION:
Discuss the City of Greenfield (“City”) Council Rules of Order and Protocols and the City Council Code of Conduct.
BACKGROUND:
The City Council has adopted two sets of rules to govern its own conduct: (1) the Council Rules of Order and Protocols (“Council Rules”); and (2) the City Council Code of Conduct (“Code of Conduct”). The Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement. The Code of Conduct generally governs the way Councilmembers should treat one another, City staff, constituents and others while representing the City. The Council Rules and Code of Conduct are in addition to conduct the City Council is required to adhere to under state law.
At the January 23, 2024, City Council meeting, Councilmember Ortiz asked that the Council Rules and Code of Conduct be agendized for Council discussion. This report will summarize the contents of each of these documents and analyze sections that may be unclear and/or may benefit from revision. This report only provides a summary of the two documents, so the full Council Rules and Code of Conduct are provided as attachments to this staff report.
City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
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2 DISCUSSION:
Council Rules
As mentioned, the Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement. The Council Rules are broken down into the following sections:
I. Duties of the City Council, Mayor
This section defines the number of City Council members and how they are elected. It also outlines the Mayor’s particular duties which include being the head of the City for ceremonial purposes, leading City Council meetings, signing all ordinances and approved City Council meeting minutes, executing documents as directed by vote of the City Council, and making appointments to all commissions and committees, with the approval of most of the City Council. The Mayor votes on all matters but does not possess a veto power.
This section also explains the duties of the Mayor Pro Tempore which are to perform the Mayor’s duties in the Mayor’s absence. The Mayor Pro Tempore is elected from all members of the Council after certification of each regular election.
Duties of the Mayor Analysis
The City Attorney does not have any recommended changes to this section.
II. Meetings and Notice
This section sets forth the procedures for regular, special, and emergency meetings. It also describes the procedures for cancelled meetings, study sessions, and closed sessions. The requirements for meetings are largely governed by the Ralph M. Brown Act (“Brown Act”) so the intent of this section is to outline Brown Act requirements for different types of City Council meetings. The italicized portions below are rules established by the City Council and not by State law.
A. Public. Meetings are generally open to the public with a prepared agenda in accordance with State law.
B. Regular Meetings. Regular meetings are held at 6:00 p.m. and if not completed by 10:00 p.m. will be continued to the next regular meeting unless the majority of Council votes to continue the meeting past 10:00 p.m.
C. Special Meetings. Special meetings may be called by the Mayor or a majority of members of the City Council with at least twenty-four hours’ notice by delivering written notice of the meeting to each Council Member and specified media outlets.
Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website.
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3 D. Cancelled Meeting. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled. Notice of cancellation shall also be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible after the cancellation has occurred.
E. Emergency Meeting. Emergency meetings may only be held for specific reasons defined by law and after particular notice.
F. Study Session. The Council may hold public study sessions if designated by the Mayor or a majority of the City Council. The City Council may not take an official vote or action at a study session but may express their opinions and may take an informal vote or consensus on the matter under discussion.
G. Closed Session. Closed sessions may only be held for specific reasons defined by law and after particular notice. All written materials and verbal information regarding closed session items must remain confidential. “Confidential Information” may be interpreted as a communication, written or verbal, made in closed session that is specifically related to the legal basis for conducting the closed session.
H. Audible Records. All regular, emergency, and special meetings shall be audibly recorded and made available to the public within ten (10) working days after the meeting.
Meetings and Notice Analysis
The City Attorney has reviewed this section and determined that, as written, it complies with the Brown Act. The City Council may consider amending any details that are not established by state law.
III. Agenda
The section explains how the Council meeting agenda is prepared. The Brown Act requires that no action may be taken unless published in the meeting agenda. In addition, this section explains how the contents of the agenda are determined, order of the agenda, and posting of the agenda.
In general, the City Manager is responsible for determining which items will appear on the agenda. However, the Mayor and/or City Council may add items to the agenda in various ways depending upon the status of the agenda: draft, approved draft, or future agendas.
Draft Agenda. The City Manager: (a) may place items on the draft agenda for discussion and/or action; (b) shall place an item on the draft agenda for discussion and/or action if requested by the Mayor at a previous Council meeting during City Council comments; and/or (c) shall place an item on the draft agenda for discussion by a Council Member at a previous Council meeting during City Council comments.
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4 If a Councilmember requests and item be placed on an agenda for which the Council has already acted, the Councilmember must obtain the consent of the majority of the Council for the item to be placed on the agenda.
Members of the public may request placement of a matter on the Council agenda by submitting a written request with the agreement and approval of a sponsoring Councilmember. The Councilmember shall take the written request and bring it to the attention of the City Manager. The City Manager shall respond in writing to the Councilmember as to whether the request is approved or denied.
Modifications to Approved Draft Agenda. After the draft agenda is approved by the City Manager and before the posting of said agenda for the City Council meeting in which the items will be addressed, additional items shall be placed on said agenda when: (1) the City Manager receives a request by two Council members, either verbally or in writing, that an item be added to the agenda; items added in this manner will be addressed by the Council if a majority of the Council members present at the meeting votes to address the item; or (2) the City Manager determines, with the concurrence of the City Attorney, that there is a need for that item to be placed on the agenda; items added in this manner shall be addressed by the Council at the City Council meeting.
It is important to note that the Council Rules do not indicate when the draft agenda is approved by the City Manager and, thus, becomes an “Approved Draft Agenda.” Items for Future Agendas. Any Council member may direct the City Manager to place an item on the future agenda not yet drafted. Again, it is important to note that, based upon the way that the Council Rules are currently written, it is not clear when the agenda is no longer in draft form. This is especially true because the City Manager projects several meetings forwarding when determining what will appear on Council meeting agendas.
Agenda Analysis
This section is difficult to interpret because it sets forth a different process for preparing and modifying the draft versus the approved draft agenda but does not explain when an agenda is no longer in draft form. In addition, many cities require a consensus of the majority of the City Council to add an item to an agenda and do not give the Mayor any more power than other City Councilmembers.
IV. Voting
This section largely sets forth voting requirements included in State law and Rosenberg’s Rules of Order. For example, three members of the City Council constitute a quorum of the City Council. Motions may pass by a 2 to 1 vote if only three Councilmembers are in attendance except that certain types of votes require an affirmative vote of the majority of all of Council (three votes).
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5 Voting Analysis
There is one statement in this section that is not compliant with State law. Under failure to vote, the Council Rules state that: “[t]his continuance suspends the running of any time in which action of the City Council is required by law.” This is not always true. There are, as one example, housing development entitlements that, if not acted upon within a particular timeframe, are deemed approved. This timeframe does not stop running if the City Council continues the item.
The City Attorney recommends removal of the sentence that does not comply with State law.
V. The Minutes
This section outlines the process by which City Council meeting minutes are handled including their contents and method of adoption.
The Minutes Analysis
The City Attorney does not have any recommended amendments to this section.
VI. Actions
This section explains how motions are made and how resolutions and ordinances are adopted.
Resolutions are a formal document that records an action of the City Council and are considered by the City Council upon motion and a proper second. Ordinances are the vehicle used by the City Council to repeal or amend existing law or to enact a new law pertaining to the City’s police power. Ordinances are considered in a two-step process.
Actions Analysis
The City Attorney does not have any recommended amendments to this section.
VII. Motions
This section describes some types of motions, and how those motions are made and approved under Rosenberg’s Rules of Order. This section does not provide a summary of all of Rosenberg’s Rules of Order.
Motions Analysis
Because this section does not provide a full summary of Rosenberg’s Rules of Order, the City Council may consider deleting this section and deferring to the full Rosenberg’s Rules of Order.
VIII. Conduct of Public Hearing
This section describes appropriate conduct by the City Council, the public and, impacted parties at a public hearing. In general, a public hearing should occur in the following steps:
(1) verbal staff report; (2) City Council questions for staff; (3) Mayor opens the public hearing; (4) if applicable, the applicant is given the opportunity to present their case; (5) if 118
6 applicable, opponents will be permitted to state their case; (6) the applicant will be allowed to rebut (but not supplement) the evidence provided by opponents and make closing remarks; (7) Mayor closes the public hearing; (8) Council will ask additional questions, make comments, and make a motion. Speakers at a public hearing are required to abstain from irrelevant testimony, repetition, excessive hearsay, indulging in personalities, or making statements not recorded by the City Clerk.
Conduct of Public Hearing Analysis
The City Attorney does not have any recommended amendments to this section.
IX. Public Participation at Council Meetings
This section outlines the protocols for public participation at City Council meetings. As a reminder, members of the public have a right to address the City Council and the right to express one’s views in a public place is fundamental to a free society. That being said, the City Council may limit public comment to matters that serve the purpose for which the City Council holds its meetings. Some public participation in public meeting rules are outlined by state law. The italicized portions below are rules established by the City Council and not by state law.
A. Timing and Scope of Public Comment. Any person may address the City Council regarding any matter with which they are concerned at the time designated for that agenda item, or on issues not on the agenda but within the City Council’s subject matter jurisdiction during the time provided for the public to address the Council regarding items not on the agenda.
B. Speaker Cards, Addressing the Council. This section indicates that speaker cards will be provided at City Council meetings and that members of the public that wish to speak should submit a speaker card to the City Clerk. It also requires public speakers to use the speakers’ podium, to state their name and address, and to address all remarks to the City Council as a body. No person other than the speaker that has the floor shall be permitted to discuss any matter either directly or through a member of the City Council without permission of the Mayor.
C. Frequency and Duration of Oral Comments. Members of the public shall only be allowed to speak one time on each agenda item without the consent of the Mayor, the exception being applicants or representatives who have requested a particular item be placed on the agenda may provide opening and closing remarks. Public comment may not exceed three minutes unless additional time is granted by the Mayor. If an extension of time is granted for oral comments, such privilege shall extend to all speakers under the agenda item. Time for oral comments may not be donated or extended to a speaker from other members of the public in attendance.
D. Picking a Representative for a Group of Speakers. When an identifiable group of persons wishes to address the City Council, on the same agenda item, the Mayor shall have the discretion to request that a spokesperson be chosen by the group to address 119
7 the City Council. If additional issues are to be presented on the subject by any other member of such group, the Mayor may limit the number of persons and the time for speaking to the City Council, to avoid unnecessary repetition of issues.
E. Limiting Oral Comments. The Mayor and the City Council have the discretion to reasonably limit the number of speakers and the duration of the oral comments on each agenda item.
F. Public Decorum. This section states that each person who attends a City Council meeting or who addresses the City Council may not discuss matters that are not within the subject matter jurisdiction of the City Council. In addition, public speakers must conduct themselves in an orderly manner and may not make personal, slanderous, or profane remarks or verbally attack any member of the Council, staff, or the general public. Any person at the podium or in the audience that makes such remarks, or utters loud, threatening, personal, abusive, or disruptive language, or engages in any other disorderly conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall at the request of any Council Member be immediately escorted from the Council Chambers by the law enforcement officer on duty and be barred from further attendance at that particular meeting.
Any physically aggressive or obscene gestures from individuals in attendance shall be cause for immediate removal from the meeting without the courtesy of returning to that particular meeting. Members of the public may not bring flags, signs, or placards into the City Council Chambers larger than 8 ½ by 11 inches in size. Items cannot be waved, held over one’s head, or generally moved in any other disorderly manner which disrupts, disturbs, or otherwise impedes the orderly conduct of the Council Meeting. The aforementioned articles may be displayed or distributed outside the building or in the Civic Center lobby. Handouts or printed materials may be distributed in the City Council Chambers prior to the Council meeting or in the Civic Center lobby.
Decorum and order shall be enforced in the following manner:
1. Warnings. The Mayor shall inform that any person(s) violating the Rules of Decorum be orderly and silent. If, after receiving a clear warning from the Mayor, the person(s) disturb(s) the Council meeting a second time, the Mayor shall call for the removal of the violator(s). If the person(s) do(es) not depart from the Council Chambers of his or her own volition, the Mayor shall order any law enforcement officer on duty to escort the person(s) from the Council Chambers.
2. Text for Warning. This section provides the text the Mayor should read when warning a member of the public to remain orderly and silent. Best practice requires that a warning be given but the text of the warning is up to Council discretion.
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8 3. Motion to Enforce. This section allows any member of the Council to move to require the Mayor to enforce the Rules of Decorum and by an affirmative vote of a majority of the Council to require the Mayor to enforce the ruling.
G. Interruption of Meeting. If any meeting is willfully interrupted and disrupted so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the City Council may order the meeting room cleared and continue in session.
Representatives may continue to attend the meeting unless participating in the disturbance. The City Council may readmit any individuals not responsible for willfully disturbing the orderly conduct of the meeting.
H. No Use of Public Comment for Campaign. No person may use public comment for the purpose of assisting a campaign for election of any person to any office or for promotion of or opposition of any ballot proposition. Further, any direct mention of a candidate’s candidacy or a ballot proposition shall constitute grounds for immediate suspension of such person’s right to speak at the Council meeting.
I. No Use of Public Comment for Advertising. No person addressing the Council may use Public Comment for the purpose of advertising. Advertising is defined as “promoting by making known, proclaiming publicly, drawing attention to, or making conspicuous any item, product, service, or thing, for profit or otherwise.” This does not prevent or preclude any person addressing the Council from expressing their views or opinions on matters over which the Council has jurisdiction. Also, this does not prohibit individuals or organizations from promoting public events or causes through public requests for proclamations and presentations.
J. Transgression. The Council by majority vote shall retain authority to determine whether a Speaker’s remarks fail to comply with the Rules of Decorum and the Mayor or Mayor Pro Tempore acting on the Council’s behalf shall have the right to suspend such person’s right to speak.
Public Participation at Council Meetings Analysis
In practice, the City Council does not currently use speaker cards at City Council meetings so it may wish to amend this section. In addition, the City Council may request that a public speaker state their name and address but, according to state law, this cannot be required.
It is the City Attorney’s opinion that the Public Decorum section, as written, is not entirely legally defensible. It is important, for example, to distinguish between speech and conduct.
Public commenters have very wide leeway under the First Amendment to speak freely. This right is not extended to free conduct. For example, it is important to note that comments that seem personal; criticize the polities, programs, or services of the City; criticize the performance of City employees; include profanity or other offensive and vulgar language; or are untrue and/or slanderous should still be allowed unless they are outside the subject matter jurisdiction of the City or unrelated to the specific agenda item being discussed. It is the City Attorney’s recommendation that this section be redrafted to align with constitutional law. 121
9 This may include removing the prohibition against profane remarks and/or verbal attacks because, if this speech is on a topic within the subject matter jurisdiction of the City Council, it is likely protected speech.
With respect to using public comment for campaign purposes, the City Attorney recommends removing the sentence, “…any direct mention of a candidate’s candidacy or a ballot proposition shall constitute grounds for immediate suspension of such person’s right to speak at the Council meeting.” It is the City Attorney’s opinion that the speaker should be given a warning and be allowed to speak on later agenda items if the comments remain on topic.
X. Telephone Participation – Meetings
This section describes the process by which City Councilmembers participate in Council meetings remotely. Remote attendance laws have recently changed so this section is no longer compliant with the Brown Act.
Telephone Participation Analysis
The City Attorney recommends this section be updated to comply with Brown Act.
XI. Public Requests – Proclamations/Presentations.
This section describes the process by which the public may ask that proclamations and presentations be added to the Council meeting agenda and the guidelines by which the requests will be considered.
Public Requests – Proclamations/Presentations Analysis
The City Attorney does not have any recommended amendments to this section.
XII. Travel Expenses and Reimbursement Rules
This section describes how and when City Councilmembers will be reimbursed for Cityrelated travel.
Travel Expenses and Reimbursement Analysis
The City Attorney does not have any recommended amendments to this section.
XIII. City of Greenfield Communications Guidelines – Mayor/Council – Manager – Staff This section governs how the City Council will communicate amongst themselves, with the City Manager, and with City staff. This section explains that the City Manager, City Council, and staff should all strive to constantly affirm the dignity and worth of the services rendered by the City and maintain a constructive, creative, and practical attitude toward local affairs and a deep sense of social responsibility as a trusted public servant. Below is a summary of some of the details included in this section. 122
10 Communication with Staff. The City has a City Manager – Council form of government so the Mayor and City Council set City policies and priorities while the City Manager directs and manages the affairs of the City, including City staff. This means that City staff perform the operations required to deliver services, resolve service issues, carry out the assigned tasks designated in department orders and standards, analyze problems and issues, and make recommendations under the direction of the City Manager to the elected Mayor and City Council. All City Staff members report through the chain of command and act under the direction of the City Manager through the Department Directors. City staff do not act at the direction of the City Council.
The City Council may meet with City staff upon the approval of the City Manager provided that no direction is solicited by City Council to City staff.
The City Council will refrain from publicly criticizing any individual employee or elected official. Criticism is differentiated from questioning facts or the opinion of an elected official, the City Manager, or City staff.
Communication with City Council. The Mayor and City Councilmembers shall have the same information with which to make decisions and understand the issues and recommendations of Staff related to policies and/or priorities. When an elected official has an inquiry or information request, it will be shared with the Mayor and all members of the City Council.
The City Manager will have regular meetings with the City Council to update them on various issues confronting the City. The content of these meetings shall be the same for all City Council members and will occur in a similar timeframe. No direction will be offered or solicited by the City Council or the City Manager.
“Respect the will of the entire City Council but honor the right of each City Council member to be in a minority on any issue.” City staff will make every effort to respond professionally in a timely manner to all requests for information or assistance made by individual City Council members. However, if a request reaches a certain stage in terms of workload, policy, or priority, it may be more appropriate to make the assignment through the direction of the full City Council.
The City Council depends upon City staff and the City Manager to make independent and objective recommendations. The City Manager and City staff are expected to provide their best professional recommendations on issues, alternatives to recommendations as appropriate, and pros and cons for the recommendations and alternatives.
Communication Guidelines Analysis
The City Attorney does not have any recommended amendments to this section. 123
11 XIV. Miscellaneous
This section says that no City Council member shall have the entitlement for obligating, indenturing, or otherwise entering into an agreement and/or contract, verbal or written, that requires the use of city funds and/or equipment, staff time, or use of any city resources without one hundred percent (100%) approval of the entire Council.
Miscellaneous Analysis
The City Attorney does not have any recommended amendments to this section.
XV. Applicability
This section applies the Council Rules to City Commissions and Boards. It also says that the Council Rules are intended to be observed unless one hundred percent (100%) of the City Council desire a change. Lastly, this section says that the City Manager shall periodically review the Council Rules for their compliance with the Brown Act and for necessary updates for non-Brown Act related issues.
Applicability Analysis
The City Attorney does not have any recommended amendments to this section.
Code Of Conduct
As mentioned, the Code of Conduct generally governs the manner in which Councilmembers should treat one another, City staff, constituents, and others while representing the City. The Code of Conduct includes the following sections:
I. Purpose
In addition to the above stated purpose, the Code of Conduct is intended to advance the City’s goals of providing efficient and high-quality services to its residents and providing a safe and productive work environment for its employees.
II. Policy
The following general policies govern the conduct of City officials:
A. General Conduct. This section generally provides requisite Councilmember conduct with others – including other City Councilmembers, boards, commissions, committees, staff, or the public, performance of duties in compliance with the Council Rules, making informed decisions, meeting with other agencies and jurisdictions, and attendance of internal City meetings.
B. Conduct at Public Meetings. This section generally provides requisite Councilmember conduct at public meetings. This includes refraining from abusive conduct, preparing themselves for the issues, listening courteously and attentively, 124
12 refraining from interruptions and making personal comments, recognizing the Mayor’s responsibility to maintain order, and making decisions on the merits rather than unrelated considerations.
C. Council Interaction with City Staff. This section provides guidelines for Councilmember conduct with City staff including only directing staff work through the City Manager, not attempting to pressure or influence staff recommendations, directing questions regarding Council meeting agenda items to the City Manager in advance of the Council meeting whenever possible, directing concerns about staff to the City Manager, and not soliciting political support from City staff.
D. Council Interaction with the Public. This section provides guidelines for Councilmember conduct with the public including when a Councilmember may use their title, making official City correspondence only reflecting the City’s adopted position, Mayor authority to send letters stating the City’s official position to appropriate legislators, City letterhead being used only for official City business, Councilmembers indicating the majority position of the City Council when appearing before another governmental agency, Councilmembers clarifying that their personal opinions and comments do not reflect the official position of the City, Councilmembers not making representations or promises to third parties regarding the future of the City unless such representation is duly authorized by the appropriate body, and when representing the City, Councilmembers should project a positive image for the City.
E. Council Interaction with City Advisory Bodies. This section provides requisite conduct for City Councilmembers interacting with City Advisory Bodies.
Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council and the City Council as a whole shall provide direction and guidance to its advisory bodies.
F. Confidential Information. This section requires Councilmembers to respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City and Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.
G. Enforcement. Every City official is expected to observe the foregoing policies and rules when engaged in City business. This section outlines the steps that will be taken when the City receives a complaint that a Councilmember has violated this Code of Conduct.
1. Complaints alleging a violation of this Code of Conduct by a City official should be directed to the City Manager or the City Attorney. Upon receipt of a complaint of a minor nature, the City Manager and the City Attorney must together determine a course of action.
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13 2. The City Manager and the City Attorney must, should they fail to resolve the complaint, or should the complaint be of a serious nature, consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tempore or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.
3. The goal of enforcement of this Code of Conduct is corrective, rather than penal, and progressive approach to curing violations shall be employed beginning with informal methods and proceeding to more formal methods as necessary.
4. Should less drastic measures fail, the City Council may in a public meeting impose one or more of the following sanctions: reprimand, censure, loss of committee or liaison assignments, removal from an appointed committee, commission or board, loss of staff support or use of City resources, other penalties as may be applicable under the circumstances.
Code of Conduct Analysis
The City Attorney recommends amendments to the Enforcement section of the Code of Conduct. This section leaves enforcement of complaints to the Mayor to determine course of action alone. This section also does not explain how and when complaints will be considered in a public meeting. In addition, this section does not explain the difference between a minor and a major complaint, nor does it explain how the City Manager and City Attorney may resolve a minor complaint. It should also be noted that the types of sanctions permitted are the extent of sanctions tested by the law.
RECOMMENDATION:
Discuss and file this staff report. If the City Council would like to make amendments to either the Council Rules or Code of Conduct, they will need to add a future agenda item by one of the methods described in the Council Rules.
ATTACHMENTS:
1. Council Rules of Order and Protocols (included with Item J-6)
2. City Council Code of Conduct (included with Item J-6) 126