Agenda — Greenfield City Council, April 23, 2024

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
April 23, 2024
6:00 P.M.

Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Yanely Martinez
Rachel Ortiz
Andrew Tipton
The Greenfield City Council meeting on April 23, 2024 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
City Council Agenda
April 23, 2024

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C. EXCUSE COUNCILMEMBER ABSENCES
This agenda item allows the City Council to excuse the absence of Councilmembers not present at the meeting. If all Councilmembers are present, this agenda will be skipped. a. Public Comments
b. City Council Comments / Action
D. INVOCATION BY PASTOR INES LUGO VERDUGO
E. PLEDGE OF ALLEGIANCE
F. AGENDA REVIEW
G. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on April 22, 2024. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.

H. COMMENTS FROM CITY COUNCIL
I. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
I-1. APPROVE Warrants #321219 through #321309 and Bank Drafts #5974 through #5997 in the amount of $857,121.60 – Page 1
City Council Agenda
April 23, 2024

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I-2. APPROVE Minutes of the April 4, 2024 Special City Council Meeting and Minutes of April 9, 2024 City Council Meeting – Page 16
I-3. ADOPTION of Resolution #2024-37, A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Levy and Collection of Assessments Within the Greenfield Landscape and Lighting Maintenance Assessment District No. 1 for Fiscal Year 2024-2025 and Ordering the Preparation of an Engineer’s Report Pursuant to Part 2, Division 15 of the California Streets and Highways Code –

Page 23 ends

I-4. ADOPTION of Resolution #2024-38, A Resolution of the City Council of the City of Greenfield Declaring Its Intention to Levy and Collect Assessments and Charges Within the Landscape and Lighting Maintenance Assessment District No. 1 for Fiscal Year 2024-2025 and Appointing a Time and Place for a Public Hearing – Page 29 I-5. ADOPTION of Resolution #2024-39, A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Levy and Collection of Assessments Within the Greenfield Landscape and Lighting Maintenance Assessment District No. 2 for Fiscal Year 2024-2025 and Ordering the Preparation of an Engineer’s Report Pursuant to Part 2, Division 15 of the California Streets and Highways Code –

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I-6. ADOPTION of Resolution #2024-40, A Resolution of the City Council of the City of Greenfield Declaring Its Intention to Levy and Collect Assessments and Charges Within the Landscape and Lighting Maintenance Assessment District No. 2 for Fiscal Year 2024-2025 and Appointing a Time and Place for a Public Hearing – Page 37 I-7. ADOPTION of Resolution #2024-41, A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Levy and Collection of Assessments Within the Greenfield Landscape and Lighting Maintenance Assessment District No. 3 for Fiscal Year 2024-2025 and Ordering the Preparation of an Engineer’s Report Pursuant to Part 2, Division 15 of the California Streets and Highways Code –

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I-8. ADOPTION of Resolution #2024-42, A Resolution of the City Council of the City of Greenfield Declaring Its Intention to Levy and Collect Assessments and Charges Within the Landscape and Lighting Maintenance Assessment District No. 3 for Fiscal Year 2024-2025 and Appointing a Time and Place for a Public Hearing – Page 45 I-9. ADOPTION of Resolution #2024-43, A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Levy and Collection of Assessments Within the Street and Drainage Maintenance Assessment District No. 1 for Fiscal Year 2024-2025 and Ordering the Preparation of an Engineer’s Report Pursuant to the Provisions of Chapter 6.4, Division 2 of the Government Code – Page 47 I-10. ADOPTION of Resolution ##2024-44, A Resolution of the City Council of the City of Greenfield Declaring Its Intention to Levy and Collect Assessments and Charges Within the Street and Drainage Maintenance Assessment District No. 1 for Fiscal Year 2024-2025 and Appointing a Time and Place for a Public Hearing – Page 53 City Council Agenda
April 23, 2024

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I-11. ADOPTION of Resolution #2024-45, A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Levy and Collection of Assessments Within the Street and Drainage Maintenance Assessment District No. 2 for Fiscal Year 2024-2025 and Ordering the Preparation of an Engineer’s Report Pursuant to the Provisions of Chapter 6.4, Division 2 of the Government Code – Page 55 I-12. ADOPTION of Resolution #2024-46, A Resolution of the City Council of the City of Greenfield Declaring Its Intention to Levy and Collect Assessments and Charges Within the Street and Drainage Maintenance Assessment District No. 2 for Fiscal Year 2024-2025 and Appointing a Time and Place for a Public Hearing – Page 60 I-13. ADOPTION of Resolution #2024-47, A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Levy and Collection of Assessments Within the Street and Drainage Maintenance Assessment District No. 3 for Fiscal Year 2024-2025 and Ordering the Preparation of an Engineer’s Report Pursuant to the Provisions of Chapter 6.4, Division 2 of the Government Code – Page 62 I-14. ADOPTION of Resolution #2024-48, A Resolution of the City Council of the City of Greenfield Declaring Its Intention to Levy and Collect Assessments and Charges Within the Street and Drainage Maintenance Assessment District No. 3 for Fiscal Year 2024-2025 and Appointing a Time and Place for a Public Hearing – Page 67 I-15. ADOPTION of Resolution #2024-49, A Resolution of the City Council of the City of Greenfield Transferring Wastewater Capital Improvement Funds in the Amount of $68,000 from 503-390-85800, Emergency Repairs Wastewater Treatment to 503- 390-81580, Sewer Vehicles to Purchase Two Trucks for the Wastewater Treatment Plant; One Replacement Truck and One Additional Truck for the Wastewater Fleet –

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J. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS,

RESOLUTIONS
J-1. PRESENTATION – Housing Element Annual Program Report (2023) – Page 72 J-2. PRESENTATION - Community Center Timeline Update
K. PUBLIC HEARINGS
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Objecting to the Monterey County Tax Collector’s Proposed Sales of One Parcel of Property in the City of Greenfield (APN: 109-116-003-000) for Non-Payment of Delinquent Property Taxes, and Authorizing the Execution of an Agreement to Purchase Tax-Defaulted Property Between the City of Greenfield and the Monterey County Board of Supervisors – Page 76
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution ##2024-50
City Council Agenda
April 23, 2024

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L. CITY COUNCIL BUSINESS
L-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving a Contract with BPR for Building Inspection, Building Plan Review and Building Official Services – Page 81
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-51
L-2. ADOPT A Resolution of the City Council of the City of Greenfield Awarding a Professional Services Contract to Brent Slama Consultants for Professional Advanced and Current Planning Services for an Initial Three Year Term on a Time and Materials Basis and Authorizing the City Manager to Negotiate and Execute this Contract –

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a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-52
L-3. ADOPT A Resolution of the City Council of the City of Greenfield Approving a Contract Change Orders (CCOs) 1-4 for Capital Improvement Project (CIP 2306), Street, Drainage and Pedestrian Improvements on 12th Street Between Oak Avenue and Elm Avenue – Page 110
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-53
L-4. ADOPT A Resolution of the City Council of the City of Greenfield Supplementally Appropriating $19,550 for Fiscal Year 2023-2024 for Recreation Expenditures –

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a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-54
L-5. ADOPT A Resolution of the City Council of the City of Greenfield Supplementally Appropriating $175,454.69 to Tri-Cities Disposal for Two Unpaid Invoices from Fiscal Year 2014-2015 and Fiscal Year 2019-2020 – Page 118
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-55
L-6. ADOPT A Resolution of the City Council of the City of Greenfield to Approve Supplemental Appropriation to Current Budget Revenue and Expense Account for the Regional Early Action Planning 2.0 Grant - Page 121
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-56
City Council Agenda
April 23, 2024

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M. CITY ATTORNEY REPORT
N. CITY MANAGER REPORT
O. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 4/18/2024 4:07:06 PM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 04/05/2024 - 04/18/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
05263 A TOOL SHED, INC. 04/05/2024 Regular 0.00 826.36 321219 05010 AA GLASS SHOP 04/05/2024 Regular 0.00 286.56 321220 05313 AGILE OCCUPATIONAL MEDICINE, PC 04/05/2024 Regular 0.00 175.00 321221 04379 ARMANDO JR. LERMA 04/05/2024 Regular 0.00 443.00 321222 04379 ARMANDO JR. LERMA 04/05/2024 Regular 0.00 36.00 321223 00153 AT&T 04/05/2024 Regular 0.00 53.50 321224
00396 CASEY PRINTING 04/05/2024 Regular 0.00 152.21 321225 05099 CDS SERVICES, INC. 04/05/2024 Regular 0.00 91.00 321226 05424 CHRISTOPHER ALCARAZ 04/05/2024 Regular 0.00 400.00 321227 04407 CINTAS CORPORATION #630 04/05/2024 Regular 0.00 325.87 321228 01942 CITY OF SOLEDAD 04/05/2024 Regular 0.00 3,297.00 321229 04342 CORE & MAIN LP 04/05/2024 Regular 0.00 1,462.67 321230 05475 ERGODIRECT, INC 04/05/2024 Regular 0.00 763.53 321231 05262 FRESNO OXYGEN & WELDING SUPPLY 04/05/2024 Regular 0.00 184.35 321232 04560 GOLDEN STATE EMERGENCY VEHICLE SERVICES 04/05/2024 Regular 0.00 664.60 321233 00725 GREEN RUBBER-KENNEDY AG 04/05/2024 Regular 0.00 126.61 321234 03843 GREENFIELD MEMORIAL DISTRICT 04/05/2024 Regular 0.00 500.00 321235 00721 GREENFIELD TRUE VALUE 04/05/2024 Regular 0.00 36.08 321236 04253 JUSTIN MATTKE 04/05/2024 Regular 0.00 207.00 321237 03107 L.N. CURTIS & SONS 04/05/2024 Regular 0.00 713.15 321238 04199 LEONEL GUZMAN 04/05/2024 Regular 0.00 1,500.00 321239 13015 MNS ENGINEERS, INC. 04/05/2024 Regular 0.00 77,209.13 321240 03896 NICK'S GARAGE 04/05/2024 Regular 0.00 739.13 321241 05143 NUTRIEN AG SOLUTIONS, INC 04/05/2024 Regular 0.00 411.20 321242 01506 OFFICE DEPOT 04/05/2024 Regular 0.00 172.97 321243 05473 OFFICESUPPLY.COM 04/05/2024 Regular 0.00 1,642.43 321244 01532 O'REILLY AUTO PARTS 04/05/2024 Regular 0.00 882.52 321245 05182 PACIFIC AG RENTALS, LLC 04/05/2024 Regular 0.00 4,072.54 321246 01601 PACIFIC GAS & ELECTRIC 04/05/2024 Regular 0.00 11,897.36 321247 01837 R G FABRICATION 04/05/2024 Regular 0.00 269.64 321248 02367 ROBIN WARBEY CONSULTING 04/05/2024 Regular 0.00 5,700.00 321249 05209 ROYAL PHOTO BOOTH'S 04/05/2024 Regular 0.00 400.00 321250 04005 SOUTH MONTEREY COUNTY JOINT UNION HIGH SCHOOL DISTRICT 04/05/2024 Regular 0.00 279.92 321251 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 04/05/2024 Regular 0.00 8,418.79 321252 04937 T-MOBILE 04/05/2024 Regular 0.00 65.60 321253
03904 ULINE 04/05/2024 Regular 0.00 232.22 321254
05479 VIRGINIA BADE 04/05/2024 Regular 0.00 100.00 321255 02372 WALLACE GROUP 04/05/2024 Regular 0.00 5,315.00 321256 00749 CITY OF GREENFIELD 04/11/2024 Regular 0.00 154.89 321257 00713 G P O A 04/11/2024 Regular 0.00 1,200.00 321258
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 04/11/2024 Regular 0.00 300.00 321259 04521 Greenfield Professional Firefighters 04/11/2024 Regular 0.00 315.00 321260 05322 OPERATING ENGINEERS LOCAL NO. 3 04/11/2024 Regular 0.00 161.60 321261 01911 SEIU Local 521 04/11/2024 Regular 0.00 850.86 321262 00174 A&G PUMPING 04/12/2024 Regular 0.00 10,075.25 321263 00130 AT&T 04/12/2024 Regular 0.00 918.31 321264
00153 AT&T 04/12/2024 Regular 0.00 159.08 321265
05405 AVILA VICTORY BOXING, INC. 04/12/2024 Regular 0.00 700.00 321266 05233 BRAULIO FABIAN 04/12/2024 Regular 0.00 54.59 321267 05136 CHARTER COMMUNICATIONS 04/12/2024 Regular 0.00 544.90 321268 05481 CHRISTOPHER CORTES 04/12/2024 Regular 0.00 2,788.00 321269 01942 CITY OF SOLEDAD 04/12/2024 Regular 0.00 3,297.00 321270 05462 CLIVE SPORTS 04/12/2024 Regular 0.00 200.00 321271 00317 DEPARTMENT OF CONSERVATION 04/12/2024 Regular 0.00 157.02 321272 1 Check Report Date Range: 04/05/2024 - 04/18/2024
4/18/2024 4:07:06 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 00481 DITCH WITCH CENTRAL CALIFORNIA 04/12/2024 Regular 0.00 3,956.35 321273 05008 EAST BAY TIRE CO. 04/12/2024 Regular 0.00 1,583.68 321274 00528 EL CAMINO ELECTRIC 04/12/2024 Regular 0.00 2,785.50 321275 05450 FAMCON PIPE SANTA MARIA, INC. 04/12/2024 Regular 0.00 691.22 321276 04753 G&C CONSULTING, INC. 04/12/2024 Regular 0.00 6,000.00 321277 04132 GARDAWORLD 04/12/2024 Regular 0.00 1,616.76 321278 00721 GREENFIELD TRUE VALUE 04/12/2024 Regular 0.00 426.78 321279 04881 GUILLERMO H MIXER 04/12/2024 Regular 0.00 274.00 321280 05274 IIA LIFTING SERVICES, INC. 04/12/2024 Regular 0.00 1,009.13 321281 01028 J.R. INTERPRETING SERVICES 04/12/2024 Regular 0.00 1,500.50 321282 05476 JOSE CHAVEZ 04/12/2024 Regular 0.00 356.78 321283 05483 LUIS ZAVALA CRUZ 04/12/2024 Regular 0.00 5,412.00 321284 03880 MBS BUSINESS SYSTEMS 04/12/2024 Regular 0.00 2,094.63 321285 04696 MCFTOA 04/12/2024 Regular 0.00 300.00 321286
05484 MELISSA DAVALOS-SANCHEZ 04/12/2024 Regular 0.00 3,650.56 321287 13015 MNS ENGINEERS, INC. 04/12/2024 Regular 0.00 11,135.00 321288 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 04/12/2024 Regular 0.00 1,012.00 321289 01380 MONTEREY COUNTY ANIMAL SERVICES CENTER 04/12/2024 Regular 0.00 12,829.00 321290 05478 MONTEREY PENINSULA ENGINEERING 04/12/2024 Regular 0.00 305,847.04 321291 01365 MOSS, LEVY & HARTZHEIM LLP 04/12/2024 Regular 0.00 5,000.00 321292 01506 OFFICE DEPOT 04/12/2024 Regular 0.00 157.99 321293 01532 O'REILLY AUTO PARTS 04/12/2024 Regular 0.00 16.41 321294 05366 OSCAR MORALES 04/12/2024 Regular 0.00 20.00 321295 01601 PACIFIC GAS & ELECTRIC 04/12/2024 Regular 0.00 29,745.23 321296 01619 PITNEY BOWES PURCHASE POWER 04/12/2024 Regular 0.00 2.42 321297 05477 PLAYGROUNDS UNLIMITED 04/12/2024 Regular 0.00 8,266.92 321298 04299 PURE WATER 04/12/2024 Regular 0.00 77.25 321299
04117 PYRO SPECTACULARS INC. 04/12/2024 Regular 0.00 12,375.00 321300 05074 SAMUEL TIDWELL 04/12/2024 Regular 0.00 2,855.52 321301 04338 SHRED-IT USA 04/12/2024 Regular 0.00 134.59 321302 01988 SIRCHIE ACQUISITION COMPANY, LLC 04/12/2024 Regular 0.00 310.10 321303 02037 TRI-CITIES DISPOSAL 04/12/2024 Regular 0.00 133,417.08 321304 00634 TYLER TECHNOLOGIES 04/12/2024 Regular 0.00 4,292.50 321305 03912 URETSKY SECURITY 04/12/2024 Regular 0.00 550.00 321306 05482 VALERIA RIOS 04/12/2024 Regular 0.00 2,813.28 321307 02241 VAL'S PLUMBING AND HEATING 04/12/2024 Regular 0.00 473.17 321308 04787 JUAN VALENZUELA 04/17/2024 Regular 0.00 1,200.00 321309 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 401.68 DFT0005974 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 513.19 DFT0005975 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 790.20 DFT0005976 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 2,690.00 DFT0005977 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 3,765.00 DFT0005978 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 2,143.94 DFT0005979 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 600.00 DFT0005980 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 1,345.00 DFT0005981 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 500.00 DFT0005982 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 250.00 DFT0005983 00431 DEPT OF CHILD SUPPORT SERVICES 04/12/2024 Bank Draft 0.00 346.15 DFT0005984 01916 STATE STREET BANK & TRUST CO. 04/12/2024 Bank Draft 0.00 2,272.50 DFT0005985 00384 STATE OF CALIFORNIA EDD 04/12/2024 Bank Draft 0.00 4,267.01 DFT0005986 03103 Internal Revenue Service 04/12/2024 Bank Draft 0.00 11,275.30 DFT0005987 03103 Internal Revenue Service 04/12/2024 Bank Draft 0.00 48,211.22 DFT0005988 00384 STATE OF CALIFORNIA EDD 04/12/2024 Bank Draft 0.00 17,136.97 DFT0005989 03103 Internal Revenue Service 04/12/2024 Bank Draft 0.00 40,979.37 DFT0005990 00107 AMERICAN FAMILY LIFE 04/11/2024 Bank Draft 0.00 3,101.73 DFT0005991 00384 STATE OF CALIFORNIA EDD 04/15/2024 Bank Draft 0.00 23.59 DFT0005993 03103 Internal Revenue Service 04/15/2024 Bank Draft 0.00 62.20 DFT0005994 03103 Internal Revenue Service 04/15/2024 Bank Draft 0.00 265.92 DFT0005995 00384 STATE OF CALIFORNIA EDD 04/15/2024 Bank Draft 0.00 27.11 DFT0005996 2 Check Report Date Range: 04/05/2024 - 04/18/2024
4/18/2024 4:07:06 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 03103 Internal Revenue Service 04/15/2024 Bank Draft 0.00 35.69 DFT0005997 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
91 0
0 23
0 0.00

0.00 0.00

0.00 0.00
114 0.00
Payment
716,117.83

0.00 0.00
141,003.77

0.00 857,121.60
Payable
Count
149
0 0
23 0
172
3 Check Report Date Range: 04/05/2024 - 04/18/2024
4/18/2024 4:07:06 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
91 0
0 23
0 0.00

0.00 0.00

0.00 0.00
114 0.00
716,117.83

0.00 0.00
141,003.77

0.00 857,121.60
149
0 0
23 0
172
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 4/2024 857,121.60
857,121.60
4 4/18/2024 4:07:41 PM Page 1 of 11
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 4/5/2024 - 4/18/2024
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
J.R. INTERPRETING SERVICES 321282 04/12/2024 INTERPRETING SERVICES - CITY…100-101-63100.000 493.75 EL CAMINO ELECTRIC 321275 04/12/2024 ART CENTER SEVENT 2x4 LIG… 100-111-63700.000 1,930.50 EL CAMINO ELECTRIC 321275 04/12/2024 ART CENTER SEVENT 2x4 LIG… 100-111-65900.000 855.00 SOUTH MONTEREY COUNTY J… 321251 04/05/2024 BASKETBALL FACILITY RENTAL… 100-551-63500.000 209.94 SOUTH MONTEREY COUNTY J… 321251 04/05/2024 BASKETBALL FACILITY RENTAL… 100-551-63500.000 69.98 AA GLASS SHOP 321220 04/05/2024 WINDOW REPLACEMENT - AR… 100-551-65900.000 286.56 OFFICE DEPOT 321293 04/12/2024 OFFICE SUPPLIES - FINANCE D… 100-190-61400.000 5.15 OFFICE DEPOT 321293 04/12/2024 OFFICE SUPPLIES - FINANCE D… 100-190-61400.000 82.07 OFFICE DEPOT 321243 04/05/2024 COPY PAPER - POLICE DEPT 100-201-61400.000 172.97 PACIFIC GAS & ELECTRIC 321247 04/05/2024 CIVIC CENTER 100-111-64100.000 1,249.38 PACIFIC GAS & ELECTRIC 321247 04/05/2024 CIVIC CENTER 100-111-64200.000 1,159.47 PITNEY BOWES PURCHASE P… 321297 04/12/2024 PERMIT OVERAGE FEE 100-190-63300.000 2.42 GREEN RUBBER-KENNEDY AG 321234 04/05/2024 PVC COUPLING FPT 100-550-65700.000 46.92 GREENFIELD TRUE VALUE 321279 04/12/2024 LUMBER 100-550-65700.000 191.35 PACIFIC GAS & ELECTRIC 321247 04/05/2024 PINOT PARK 100-550-64100.000 9.82 SIRCHIE ACQUISITION COMP… 321303 04/12/2024 ROLLER MEASURING WHEELS 100-215-65400.000 217.08 GREENFIELD TRUE VALUE 321279 04/12/2024 12" TONGUES & GROOVE PLIER 100-550-65700.000 30.61 J.R. INTERPRETING SERVICES 321282 04/12/2024 INTERPRETING SERVICES - CITY…100-101-63100.000 493.75 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 100-550-64100.000 67.15 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 100-551-64100.000 393.33 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 100-551-64200.000 135.09 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 100-590-64100.000 448.61 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 100-590-64200.000 137.80 MBS BUSINESS SYSTEMS 321285 04/12/2024 COPY CHARGES - CITY HALL 100-111-61200.000 1,319.13 MBS BUSINESS SYSTEMS 321285 04/12/2024 COPY CHARGES - POLICE DEPT…100-201-61200.000 322.54 MBS BUSINESS SYSTEMS 321285 04/12/2024 COPY CHARGES - POLICE DEPT…100-201-61200.000 452.96 DITCH WITCH CENTRAL CALIF… 321273 04/12/2024 3735 - SECONDARY SHUT OFF,…100-320-66300.000 3,956.35 MNS ENGINEERS, INC. 321240 04/05/2024 CITY ENGINEERING SERVICES 100-111-63700.000 300.00 MNS ENGINEERS, INC. 321240 04/05/2024 CITY ENGINEERING SERVICES 100-310-63700.000 1,560.00 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 100-111-66100.000 57.57 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 100-215-66100.000 4,029.61 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 100-320-66100.000 461.21 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 100-550-66100.000 567.71 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 100-551-66100.221 115.13 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 100-601-66100.000 57.57 MOSS, LEVY & HARTZHEIM LLP 321292 04/12/2024 2023 AUDIT SERVICES 100-190-63300.000 5,000.00 GREENFIELD TRUE VALUE 321279 04/12/2024 BLUE PVC CEMENT 100-550-65700.000 28.25 SIRCHIE ACQUISITION COMP… 321303 04/12/2024 ROLLER MEASURING WHEEL 100-215-65400.000 93.02 ULINE 321254 04/05/2024 THERMAL LABELS - EVIDENCE …100-215-63400.000 232.22 GREENFIELD TRUE VALUE 321236 04/05/2024 RANGE SUPPLIES 100-215-65400.000 36.08 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …100-110-64500.000 47.20 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …100-111-64500.000 359.19 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …100-201-64500.000 59.73 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …100-551-64500.000 163.01 CASEY PRINTING 321225 04/05/2024 FLAG FOOTBALL POSTERS 100-551-61200.000 152.21 CINTAS CORPORATION #630 321228 04/05/2024 JANITORIAL SUPPLIES 100-111-65600.000 18.79 CINTAS CORPORATION #630 321228 04/05/2024 UNIFORMS 100-320-65200.000 80.71 CINTAS CORPORATION #630 321228 04/05/2024 UNIFORMS 100-550-65200.000 80.71 R G FABRICATION 321248 04/05/2024 PD KENNEL REPAIRS 100-201-65900.000 269.64 GREENFIELD TRUE VALUE 321279 04/12/2024 PD ANIMAL KENNEL SUPPLIES 100-201-65900.000 100.58 LEONEL GUZMAN 321239 04/05/2024 TUITION REIMBURSEMENT PE… 100-215-63400.000 1,500.00 JUSTIN MATTKE 321237 04/05/2024 PER-DIEM - SHERMAN BLOCK … 100-215-67200.000 207.00 VIRGINIA BADE 321255 04/05/2024 TOWING REFUND FEE - CITAT… 100-44121.000 100.00 5 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 2 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GREENFIELD TRUE VALUE 321279 04/12/2024 PD ANIMAL KENNEL SUPPLIES 100-201-65900.000 20.75 TRI-CITIES DISPOSAL 321304 04/12/2024 ADMIN HEARING SERVICES 100-191-64400.000 130,514.09 TRI-CITIES DISPOSAL 321304 04/12/2024 STREET SWEEPING LANDFIELD…100-320-64400.000 2,902.99 GARDAWORLD 321278 04/12/2024 EXCESS ITEMS/EXCESS LIABILI… 100-190-63300.000 178.55 SHRED-IT USA 321302 04/12/2024 SHREDDING SERVICES - POLICE…100-215-63400.000 134.59 IIA LIFTING SERVICES, INC. 321281 04/12/2024 7822 - ANNUAL INSPECTION … 100-320-66300.000 1,009.13 GARDAWORLD 321278 04/12/2024 ARMED TRANSPORTATION SE… 100-190-63300.000 1,438.21 PURE WATER 321299 04/12/2024 WATER - POLICE DEPT 100-201-65100.000 77.25 GREENFIELD MEMORIAL DISTR…321235 04/05/2024 BASKETBALL LEAGUE MEMOR… 100-551-63500.000 500.00 MONTEREY COUNTY ANIMAL … 321290 04/12/2024 COUNTY SHELTER ANIMAL IN… 100-230-63400.000 12,829.00 MONTEREY COUNTY INFORM…321289 04/12/2024 PD TELECOM COUNTY NETW… 100-215-64500.000 1,012.00 GUILLERMO H MIXER 321280 04/12/2024 PER-DIEM - CHIEF'S CONFERE… 100-201-67100.000 274.00 CLIVE SPORTS 321271 04/12/2024 YOUTH SOFTBALL JERSEYS 100-551-63500.000 200.00 J.R. INTERPRETING SERVICES 321282 04/12/2024 INTERPRETING SERVICES - CITY…100-101-63100.000 513.00 PLAYGROUNDS UNLIMITED 321298 04/12/2024 TYLER PARK PLAYGROUND IN… 100-550-63700.000 8,266.92 A&G PUMPING 321263 04/12/2024 SOCCER COMPLEX PORTABLE … 100-551-63500.000 809.50 AVILA VICTORY BOXING, INC. 321266 04/12/2024 SPONSORSHIP DONATION JR … 100-551-63500.000 700.00 DEPARTMENT OF CONSERVAT…321272 04/12/2024 MAPPING FEES - 1ST QUARTER…100-26160 157.02 BRAULIO FABIAN 321267 04/12/2024 REIMBURSEMENT - UNIFORM …100-601-65200.000 54.59 PYRO SPECTACULARS INC. 321300 04/12/2024 4TH OF JULY 2024 FIREWORKS 100-14100 12,375.00 AMERICAN FAMILY LIFE DFT0005991 04/11/2024 March 2024 100-22440 3,039.99 SEIU Local 521 321262 04/11/2024 COPE - Union Dues 100-22420 0.21 SEIU Local 521 321262 04/11/2024 Union Dues 100-22420 368.27 STATE STREET BANK & TRUST … DFT0005974 04/12/2024 Defer Comp-Misc Employees 100-22430 120.51 STATE STREET BANK & TRUST … DFT0005976 04/12/2024 Deferred Compensation Loan … 100-22435 790.20 STATE STREET BANK & TRUST … DFT0005977 04/12/2024 Defer Comp-GPOA 100-22430 500.00 STATE STREET BANK & TRUST … DFT0005978 04/12/2024 Defer Comp-GPSA 100-22430 1,534.41 STATE STREET BANK & TRUST … DFT0005979 04/12/2024 Defer Comp-Management 100-22430 905.01 STATE STREET BANK & TRUST … DFT0005980 04/12/2024 Defer Comp-Mid Management 100-22430 239.98 STATE STREET BANK & TRUST … DFT0005981 04/12/2024 Defer Comp-Misc Employees 100-22430 450.00 STATE STREET BANK & TRUST … DFT0005982 04/12/2024 Defer Comp-OE3 Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0005983 04/12/2024 Defer Comp-Chief of Police 100-22430 250.00 G P O A 321258 04/11/2024 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…321261 04/11/2024 Union Dues 100-22420 64.64 STATE STREET BANK & TRUST … DFT0005985 04/12/2024 Roth Retirement 100-22431 2,272.50 GREENFIELD POLICE SERGEAN… 321259 04/11/2024 GPSA DUES 100-22415 151.49 CITY OF GREENFIELD 321257 04/11/2024 Weapon Repay 100-22481 154.89 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 100-22225 1,382.49 Internal Revenue Service DFT0005987 04/12/2024 Medicare 100-22215 3,670.58 Internal Revenue Service DFT0005988 04/12/2024 Social Security 100-22215 15,694.50 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 100-22220 4,708.26 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 100-22210 12,507.85 STATE OF CALIFORNIA EDD DFT0005993 04/15/2024 SDI 100-22225 23.59 Internal Revenue Service DFT0005994 04/15/2024 Medicare 100-22215 62.20 Internal Revenue Service DFT0005995 04/15/2024 Social Security 100-22215 265.92 STATE OF CALIFORNIA EDD DFT0005996 04/15/2024 State Withholding 100-22220 27.11 Internal Revenue Service DFT0005997 04/15/2024 Federal Tax Withholding 100-22210 35.69 Fund 100 - GENERAL FUND Total: 254,423.70
Fund: 102 - Fire General
L.N. CURTIS & SONS 321238 04/05/2024 EMS COORDINATOR UNIFORM 102-250-65200.000 235.41 MCFTOA 321286 04/12/2024 T-SHIRT SPONSORSHIP 102-250-65200.000 300.00 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 102-250-66100.000 913.79 L.N. CURTIS & SONS 321238 04/05/2024 EMS COORDINATOR UNIFORM 102-250-65200.000 109.49 L.N. CURTIS & SONS 321238 04/05/2024 EMS COORDINATOR UNIFORM 102-250-65200.000 368.25 VAL'S PLUMBING AND HEATI… 321308 04/12/2024 FD HVAC SERVICE 102-250-65900.000 473.17 STATE STREET BANK & TRUST … DFT0005975 04/12/2024 Defer Comp-Misc Employees 102-22430 219.86 STATE STREET BANK & TRUST … DFT0005981 04/12/2024 Defer Comp-Misc Employees 102-22430 460.00 Greenfield Professional Firefig…321260 04/11/2024 Fire Union Dues 102-22410 211.59 DEPT OF CHILD SUPPORT SERV…DFT0005984 04/12/2024 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 102-22225 474.34 6 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 3 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0005987 04/12/2024 Medicare 102-22215 1,250.54 Internal Revenue Service DFT0005988 04/12/2024 Social Security 102-22215 5,347.12 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 102-22220 2,567.74 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 102-22210 5,205.64 Fund 102 - Fire General Total: 18,483.09
Fund: 105 - Community Outreach
ROYAL PHOTO BOOTH'S 321250 04/05/2024 PHOTO BOOTH SERVICES - EA… 105-105-78100.000 400.00 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 105-105-66100.000 57.57 A&G PUMPING 321263 04/12/2024 RESTROOM PORTABLES RENT… 105-105-78100.000 265.75 LUIS ZAVALA CRUZ 321284 04/12/2024 INTERNSHIP STIPEND - IT DEPT 105-105-63900.000 5,412.00 CHRISTOPHER ALCARAZ 321227 04/05/2024 PA/DJ SERVICES - EASTER EVE… 105-105-78100.000 400.00 MELISSA DAVALOS-SANCHEZ 321287 04/12/2024 INTERNSHIP STIPEND - SCIENC…105-105-63900.000 3,650.56 CHRISTOPHER CORTES 321269 04/12/2024 INTERNSHIP STIPEND - RECRE… 105-105-63900.000 2,788.00 VALERIA RIOS 321307 04/12/2024 INTERNSHIP STIPEND - COM… 105-105-63900.000 2,813.28 JOSE CHAVEZ 321283 04/12/2024 PER-DIEM - BOOST CONFERE… 105-105-67200.000 356.78 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 105-22225 68.78 Internal Revenue Service DFT0005987 04/12/2024 Medicare 105-22215 181.34 Internal Revenue Service DFT0005988 04/12/2024 Social Security 105-22215 775.38 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 105-22220 99.77 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 105-22210 341.12 Fund 105 - Community Outreach Total: 17,610.33
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
ARMANDO JR. LERMA 321222 04/05/2024 PER-DIEM - 2024 ILEETA CON… 200-205-67200.000 443.00 ARMANDO JR. LERMA 321223 04/05/2024 PER-DIEM - FIREARMS INSTRU…200-205-67200.000 36.00 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 479.00
Fund: 201 - POLICE - OTHER GRANTS
OFFICESUPPLY.COM 321244 04/05/2024 PD ERGO WELLNESS OFFICE C… 201-215-65413.000 1,642.43 ERGODIRECT, INC 321231 04/05/2024 PD ERGONOMIC OFFICE CHAIR…201-215-65413.000 763.53 Fund 201 - POLICE - OTHER GRANTS Total: 2,405.96
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) STATE STREET BANK & TRUST … DFT0005975 04/12/2024 Defer Comp-Misc Employees 220-22430 293.33 STATE STREET BANK & TRUST … DFT0005977 04/12/2024 Defer Comp-GPOA 220-22430 2,190.00 STATE STREET BANK & TRUST … DFT0005978 04/12/2024 Defer Comp-GPSA 220-22430 2,230.59 STATE STREET BANK & TRUST … DFT0005980 04/12/2024 Defer Comp-Mid Management 220-22430 200.00 STATE STREET BANK & TRUST … DFT0005981 04/12/2024 Defer Comp-Misc Employees 220-22430 200.00 Greenfield Professional Firefig…321260 04/11/2024 Fire Union Dues 220-22410 103.41 G P O A 321258 04/11/2024 GPOA DUES 220-22410 880.00
OPERATING ENGINEERS LOCAL…321261 04/11/2024 Union Dues 220-22420 96.96 GREENFIELD POLICE SERGEAN… 321259 04/11/2024 GPSA DUES 220-22415 148.51 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 220-22225 1,556.10 Internal Revenue Service DFT0005987 04/12/2024 Medicare 220-22215 4,102.52 Internal Revenue Service DFT0005988 04/12/2024 Social Security 220-22215 17,541.68 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 220-22220 7,300.96 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 220-22210 16,579.02 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 53,423.08 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 321296 04/12/2024 STREET LIGHTING 230-320-64100.000 6,057.37 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 230-320-64100.000 510.31 MNS ENGINEERS, INC. 321240 04/05/2024 CITY ENGINEERING SERVICES 230-320-63700.000 1,440.00 Fund 230 - GAS TAX FUND Total: 8,007.68
Fund: 263 - LLM #1 - LEXINGTON
MNS ENGINEERS, INC. 321240 04/05/2024 SPECIAL ASSESSMENT ENGINE…263-360-63600.000 278.33 SEIU Local 521 321262 04/11/2024 Union Dues 263-22420 3.86 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 263-22225 7.74 Internal Revenue Service DFT0005987 04/12/2024 Medicare 263-22215 20.40 Internal Revenue Service DFT0005988 04/12/2024 Social Security 263-22215 87.36 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 263-22220 11.53 7 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 4 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 263-22210 40.54 Fund 263 - LLM #1 - LEXINGTON Total: 449.76
Fund: 264 - LLM #2 - TERRA VERDE, ETC
GREEN RUBBER-KENNEDY AG 321234 04/05/2024 PVC, CAP FPT - TUSCANY PARK 264-360-65700.000 79.69 PACIFIC GAS & ELECTRIC 321296 04/12/2024 STREET LIGHTING 264-360-64100.000 598.26 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 264-360-64100.000 322.24 MNS ENGINEERS, INC. 321240 04/05/2024 SPECIAL ASSESSMENT ENGINE…264-360-63600.000 278.33 GREENFIELD TRUE VALUE 321279 04/12/2024 VOLTAGE TEST KIT 264-360-65700.000 55.24 SEIU Local 521 321262 04/11/2024 Union Dues 264-22420 3.86 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 264-22225 7.77 Internal Revenue Service DFT0005987 04/12/2024 Medicare 264-22215 20.48 Internal Revenue Service DFT0005988 04/12/2024 Social Security 264-22215 87.72 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 264-22220 11.55 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 264-22210 40.64 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 1,505.78
Fund: 265 - SMD #1
MNS ENGINEERS, INC. 321240 04/05/2024 SPECIAL ASSESSMENT ENGINE…265-360-63600.000 278.33 SEIU Local 521 321262 04/11/2024 Union Dues 265-22420 3.86 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 265-22225 7.74 Internal Revenue Service DFT0005987 04/12/2024 Medicare 265-22215 20.40 Internal Revenue Service DFT0005988 04/12/2024 Social Security 265-22215 87.36 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 265-22220 11.53 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 265-22210 40.54 Fund 265 - SMD #1 Total: 449.76
Fund: 266 - SMD #2
MNS ENGINEERS, INC. 321240 04/05/2024 SPECIAL ASSESSMENT ENGINE…266-360-63600.000 278.33 SEIU Local 521 321262 04/11/2024 Union Dues 266-22420 3.81 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 266-22225 7.71 Internal Revenue Service DFT0005987 04/12/2024 Medicare 266-22215 20.34 Internal Revenue Service DFT0005988 04/12/2024 Social Security 266-22215 86.92 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 266-22220 11.47 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 266-22210 40.43 Fund 266 - SMD #2 Total: 449.01
Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 321247 04/05/2024 33 REDWOOD WAY 267-360-64100.000 10.83 PACIFIC GAS & ELECTRIC 321247 04/05/2024 LLMD IRRIGATION 267-360-64100.000 10.83 MNS ENGINEERS, INC. 321240 04/05/2024 SPECIAL ASSESSMENT ENGINE…267-360-63700.000 278.33 Fund 267 - Vintage Meadows LLMD #3 Total: 299.99
Fund: 268 - Vintage Meadows SMD #3
MNS ENGINEERS, INC. 321240 04/05/2024 SPECIAL ASSESSMENT ENGINE…268-360-63700.000 278.35 Fund 268 - Vintage Meadows SMD #3 Total: 278.35
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
FRESNO OXYGEN & WELDING …321232 04/05/2024 DRY ICE PELLETS 297-597-65500.000 61.45 FRESNO OXYGEN & WELDING …321232 04/05/2024 DRY ICE PELLETS 297-597-65500.000 61.45 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 297-597-64100.000 895.86 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 297-597-64200.000 185.14 FRESNO OXYGEN & WELDING …321232 04/05/2024 DRY ICE PELLETS 297-597-65500.000 61.45 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 297-597-66100.000 345.39 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …297-597-63900.000 48.06 SAMUEL TIDWELL 321301 04/12/2024 CA STATE PARKS OEP GRANT -…297-598-51100.103 2,855.52 STATE STREET BANK & TRUST … DFT0005979 04/12/2024 Defer Comp-Management 297-22430 843.94 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 297-22225 181.24 Internal Revenue Service DFT0005987 04/12/2024 Medicare 297-22215 477.84 Internal Revenue Service DFT0005988 04/12/2024 Social Security 297-22215 2,043.06 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 297-22220 536.40 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 297-22210 1,482.68 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 10,079.48 8 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 5 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 385 - INTERNAL SERVICE
GOLDEN STATE EMERGENCY … 321233 04/05/2024 8411 - TWO EVOLUTION LOW… 385-311-65000.000 664.60 NICK'S GARAGE 321241 04/05/2024 7931 - TAILGATE 385-311-65000.000 739.13 AGILE OCCUPATIONAL MEDIC… 321221 04/05/2024 ALCOHOL/DRUG SCREEN SERV…385-160-63900.000 95.00 T-MOBILE 321253 04/05/2024 INTERNET SERVICE - PW YARD 385-125-61700.000 65.60 AT&T 321224 04/05/2024 BACKUP INTERNET SERVICE - … 385-125-61700.000 53.50 PACIFIC GAS & ELECTRIC 321247 04/05/2024 CITY CAMERAS 385-125-61700.000 1,097.96 O'REILLY AUTO PARTS 321245 04/05/2024 BRAKE CLEAN - GLUE REMOV… 385-311-65000.000 56.25 O'REILLY AUTO PARTS 321245 04/05/2024 7203 - OIL, AIR FILTER 385-311-65000.000 36.00 O'REILLY AUTO PARTS 321245 04/05/2024 CSW OIL 385-311-65000.000 361.32 EAST BAY TIRE CO. 321274 04/12/2024 7346 - FOUR NEW TIRES 385-311-65000.000 659.62 O'REILLY AUTO PARTS 321294 04/12/2024 BATTERIES 385-311-65700.000 16.41 CDS SERVICES, INC. 321226 04/05/2024 DOT RANDOM TESTING 385-160-63900.000 91.00 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 385-311-64200.000 62.31 O'REILLY AUTO PARTS 321245 04/05/2024 7202 - AIR FILTER 385-311-65000.000 64.57 O'REILLY AUTO PARTS 321245 04/05/2024 LOCK 385-311-65700.000 27.58 O'REILLY AUTO PARTS 321245 04/05/2024 7202 - WIPER BLADE 385-311-65000.000 83.20 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 385-311-66100.000 172.70 AGILE OCCUPATIONAL MEDIC… 321221 04/05/2024 ALCOHOL TESTING SERVICES 385-160-63900.000 80.00 O'REILLY AUTO PARTS 321245 04/05/2024 7201 - OIL, AIR, WIPER BLADES 385-311-65000.000 167.81 O'REILLY AUTO PARTS 321245 04/05/2024 7346 - AIR, OIL FILTER 385-311-65000.000 85.79 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …385-311-64500.000 67.28 AT&T 321265 04/12/2024 INTERNET SERVICE - COMMUN…385-125-61700.000 63.49 AT&T 321265 04/12/2024 INTERNET SERVICE - COMMUN…385-125-61700.000 95.59 CINTAS CORPORATION #630 321228 04/05/2024 UNIFORMS 385-311-65200.000 24.13 CINTAS CORPORATION #630 321228 04/05/2024 JANITORIAL SUPPLIES 385-311-65600.000 9.91 ROBIN WARBEY CONSULTING 321249 04/05/2024 IT CONSULTING SERVICES - FY …385-125-63200.000 5,700.00 CHARTER COMMUNICATIONS 321268 04/12/2024 INTERNET SERVICE 385-125-61700.000 544.90 EAST BAY TIRE CO. 321274 04/12/2024 7338 - FOUR NEW TIRES 385-311-65000.000 924.06 URETSKY SECURITY 321306 04/12/2024 COURT RECORD CHECK - ANG… 385-160-68100.000 100.00 URETSKY SECURITY 321306 04/12/2024 POST BACKGROUND - DAMIAN…385-160-68100.000 450.00 JUAN VALENZUELA 321309 04/17/2024 ALL EMPLOYEE LUNCHEON - 8…385-160-65100.000 1,200.00 SEIU Local 521 321262 04/11/2024 Union Dues 385-22420 34.72 STATE STREET BANK & TRUST … DFT0005979 04/12/2024 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0005980 04/12/2024 Defer Comp-Mid Management 385-22430 160.02 STATE STREET BANK & TRUST … DFT0005981 04/12/2024 Defer Comp-Misc Employees 385-22430 110.00 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 385-22225 145.92 Internal Revenue Service DFT0005987 04/12/2024 Medicare 385-22215 384.68 Internal Revenue Service DFT0005988 04/12/2024 Social Security 385-22215 1,644.88 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 385-22220 666.20 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 385-22210 1,552.08 Fund 385 - INTERNAL SERVICE Total: 18,708.21
Fund: 390 - CAPITAL PROJECTS FUND
A TOOL SHED, INC. 321219 04/05/2024 EQUIPMENT RENTAL FOR PAR… 390-390-89105.000 826.36 MNS ENGINEERS, INC. 321240 04/05/2024 WALNUT AVE SIDEWALK/BIKE… 390-390-83141.000 2,215.00 MNS ENGINEERS, INC. 321240 04/05/2024 2022 PAVEMENT MANAGEM… 390-390-83142.000 120.00 MNS ENGINEERS, INC. 321240 04/05/2024 12TH ST. FROM OAK TO ELM … 390-390-83146.000 27,471.63 MNS ENGINEERS, INC. 321240 04/05/2024 ENTRY SIGN REPLACEMENT P… 390-390-89115.000 5,360.00 MNS ENGINEERS, INC. 321240 04/05/2024 PARKS AND REC DEPARTMENT…390-390-89141.000 1,680.00 MONTEREY PENINSULA ENGI… 321291 04/12/2024 12TH. STREET IMPROVEMENT… 390-390-83146.000 305,847.04 MNS ENGINEERS, INC. 321240 04/05/2024 2022 PAVEMENT MANAGEM… 390-390-83142.000 195.00 Fund 390 - CAPITAL PROJECTS FUND Total: 343,715.03
Fund: 503 - SEWER FUND
OFFICE DEPOT 321293 04/12/2024 OFFICE SUPPLIES - FINANCE D… 503-191-61400.000 10.86 OFFICE DEPOT 321293 04/12/2024 OFFICE SUPPLIES - FINANCE D… 503-191-61400.000 24.52 PACIFIC AG RENTALS, LLC 321246 04/05/2024 WWTP SHORT TERM TRACTOR…503-335-63900.000 4,072.54 CITY OF SOLEDAD 321229 04/05/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 3,297.00 WALLACE GROUP 321256 04/05/2024 FOG CONTROL PROGRAM AND…503-330-63900.000 277.50 WALLACE GROUP 321256 04/05/2024 WWTP-COMPLIANCE AND PR… 503-335-63800.000 183.75 WALLACE GROUP 321256 04/05/2024 MIRA MONTE DEVELOPMENT… 503-333-73600.000 2,426.88 9 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 6 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount PACIFIC GAS & ELECTRIC 321247 04/05/2024 WASTEWATER TREATMENT P… 503-335-64100.000 6,077.01 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 503-333-64100.000 1,673.49 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 503-335-64100.000 5,455.55 NUTRIEN AG SOLUTIONS, INC 321242 04/05/2024 PEST CONTROL SERVICE 503-335-65900.000 411.20 MNS ENGINEERS, INC. 321240 04/05/2024 WWTP DESIGN PROJECT MAN… 503-390-89133.000 20,830.00 MNS ENGINEERS, INC. 321240 04/05/2024 WWTP DESIGN ENVIRONMEN… 503-390-89132.000 4,550.00 MNS ENGINEERS, INC. 321240 04/05/2024 WWTP SPRAY FIELDS ENVIRO… 503-390-89131.000 525.00 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 503-330-66100.000 820.27 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …503-333-64500.000 34.09 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …503-335-64500.000 34.04 CINTAS CORPORATION #630 321228 04/05/2024 UNIFORMS 503-333-65200.000 55.81 MNS ENGINEERS, INC. 321240 04/05/2024 WWTP DESIGN PROJECT MAN… 503-390-89133.000 7,235.00 TYLER TECHNOLOGIES 321305 04/12/2024 INSITE TRANSACTION FEES - U…503-191-63300.000 2,108.75 A&G PUMPING 321263 04/12/2024 HAULED SLUDGE FROM WWT… 503-335-63800.000 9,000.00 TYLER TECHNOLOGIES 321305 04/12/2024 UTILITY BILLING ONLINE COM… 503-191-63300.000 37.50 CITY OF SOLEDAD 321270 04/12/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 3,297.00 MNS ENGINEERS, INC. 321288 04/12/2024 WWTP DESIGN PROJECT MAN… 503-390-89133.000 11,135.00 OSCAR MORALES 321295 04/12/2024 REIMBURSEMENT - 7345 GAS 503-330-66100.000 20.00 AMERICAN FAMILY LIFE DFT0005991 04/11/2024 March 2024 503-22440 30.87 SEIU Local 521 321262 04/11/2024 Union Dues 503-22420 179.00 STATE STREET BANK & TRUST … DFT0005974 04/12/2024 Defer Comp-Misc Employees 503-22430 140.59 STATE STREET BANK & TRUST … DFT0005979 04/12/2024 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST … DFT0005981 04/12/2024 Defer Comp-Misc Employees 503-22430 62.52 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 503-22225 196.16 Internal Revenue Service DFT0005987 04/12/2024 Medicare 503-22215 517.06 Internal Revenue Service DFT0005988 04/12/2024 Social Security 503-22215 2,210.52 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 503-22220 556.11 Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 503-22210 1,540.29 Fund 503 - SEWER FUND Total: 89,148.38
Fund: 504 - WATER FUND
CORE & MAIN LP 321230 04/05/2024 14" TIGER TOOTH BLADE RET… 504-345-65700.000 -466.93 CORE & MAIN LP 321230 04/05/2024 1" AMG KEY METER VALVE FO…504-345-65700.000 1,646.21 OFFICE DEPOT 321293 04/12/2024 OFFICE SUPPLIES - FINANCE D… 504-191-61400.000 10.86 OFFICE DEPOT 321293 04/12/2024 OFFICE SUPPLIES - FINANCE D… 504-191-61400.000 24.53 CORE & MAIN LP 321230 04/05/2024 CTS INSERTS FOR STOCK 504-345-65700.000 283.39 WALLACE GROUP 321256 04/05/2024 MIRA MONTE DEVELOPMENT… 504-345-73600.000 2,426.87 PACIFIC GAS & ELECTRIC 321247 04/05/2024 13TH/OAK WELL 504-345-64100.000 1,343.26 PACIFIC GAS & ELECTRIC 321247 04/05/2024 13TH/OAK WELL 504-345-64200.000 7.85 PACIFIC GAS & ELECTRIC 321247 04/05/2024 10TH STREET WELL 504-345-64100.000 930.95 PACIFIC GAS & ELECTRIC 321296 04/12/2024 MONTHLY UTILITIES 504-345-64100.000 12,802.72 SOUTHERN COUNTIES LUBRIC… 321252 04/05/2024 GASOLINE/DIESEL 504-340-66100.000 820.27 AT&T 321264 04/12/2024 PD FAX/ALARM/LIFT STATION …504-345-64500.000 105.71 CINTAS CORPORATION #630 321228 04/05/2024 UNIFORMS 504-345-65200.000 55.81 MNS ENGINEERS, INC. 321240 04/05/2024 APPLE AVENUE FARM HOUSI… 504-390-86210.000 2,057.50 TYLER TECHNOLOGIES 321305 04/12/2024 INSITE TRANSACTION FEES - U…504-191-63300.000 2,108.75 TYLER TECHNOLOGIES 321305 04/12/2024 UTILITY BILLING ONLINE COM… 504-191-63300.000 37.50 G&C CONSULTING, INC. 321277 04/12/2024 GM SERVICES 504-12392 3,000.00 G&C CONSULTING, INC. 321277 04/12/2024 GM SERVICES 504-390-86206.000 3,000.00 FAMCON PIPE SANTA MARIA, …321276 04/12/2024 STAINLESS STEEL WATER SAM… 504-345-65700.000 691.22 AMERICAN FAMILY LIFE DFT0005991 04/11/2024 March 2024 504-22440 30.87 SEIU Local 521 321262 04/11/2024 COPE - Union Dues 504-22420 9.79 SEIU Local 521 321262 04/11/2024 Union Dues 504-22420 243.48 STATE STREET BANK & TRUST … DFT0005974 04/12/2024 Defer Comp-Misc Employees 504-22430 140.58 STATE STREET BANK & TRUST … DFT0005979 04/12/2024 Defer Comp-Management 504-22430 122.49 STATE STREET BANK & TRUST … DFT0005981 04/12/2024 Defer Comp-Misc Employees 504-22430 62.48 STATE OF CALIFORNIA EDD DFT0005986 04/12/2024 SDI 504-22225 231.02 Internal Revenue Service DFT0005987 04/12/2024 Medicare 504-22215 609.12 Internal Revenue Service DFT0005988 04/12/2024 Social Security 504-22215 2,604.72 STATE OF CALIFORNIA EDD DFT0005989 04/12/2024 State Withholding 504-22220 655.45 10 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 7 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0005990 04/12/2024 Federal Tax Withholding 504-22210 1,608.54 Fund 504 - WATER FUND Total: 37,205.01
Grand Total: 857,121.60
11 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 8 of 11
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 254,423.70
102 - Fire General 18,483.09
105 - Community Outreach 17,610.33
200 - SUPPLEMENTAL LAW ENFORCEMENT 479.00
201 - POLICE - OTHER GRANTS 2,405.96
220 - Supplemental Transactions & Use Tax Fund (V & W) 53,423.08 230 - GAS TAX FUND 8,007.68
263 - LLM #1 - LEXINGTON 449.76
264 - LLM #2 - TERRA VERDE, ETC 1,505.78
265 - SMD #1 449.76
266 - SMD #2 449.01
267 - Vintage Meadows LLMD #3 299.99
268 - Vintage Meadows SMD #3 278.35
297 - GREENFIELD SCIENCE WORKSHOP 10,079.48
385 - INTERNAL SERVICE 18,708.21
390 - CAPITAL PROJECTS FUND 343,715.03
503 - SEWER FUND 89,148.38
504 - WATER FUND 37,205.01
Grand Total: 857,121.60
Account Summary
Account Number Account Name Payment Amount
100-101-63100.000 Administration Services 1,500.50
100-110-64500.000 Phone Charges 47.20
100-111-61200.000 Printing and Copying 1,319.13
100-111-63700.000 Public Works Services 2,230.50
100-111-64100.000 Electricity 1,249.38
100-111-64200.000 Gas Utility 1,159.47
100-111-64500.000 Phone Charges 359.19
100-111-65600.000 Janitorial Supplies 18.79
100-111-65900.000 Building Maintenance S… 855.00
100-111-66100.000 Gasoline & Oil 57.57
100-14100 Prepaid Expenses 12,375.00
100-190-61400.000 Office Supplies 87.22
100-190-63300.000 Financial Services 6,619.18
100-191-64400.000 Waste Disposal 130,514.09
100-201-61200.000 Printing and Copying 775.50
100-201-61400.000 Office Supplies 172.97
100-201-64500.000 Phone Charges 59.73
100-201-65100.000 General Operating Suppl… 77.25
100-201-65900.000 Building Maintenance S… 390.97
100-201-67100.000 Meetings & Conferences 274.00
100-215-63400.000 Police Services 1,866.81
100-215-64500.000 Phone Charges 1,012.00
100-215-65400.000 Police Supplies 346.18
100-215-66100.000 Gasoline & Oil 4,029.61
100-215-67200.000 Other Training 207.00
100-22210 Federal Withholding Tax… 12,543.54
100-22215 FICA Payable 19,693.20
100-22220 State Withholding Tax P… 4,735.37
100-22225 S.D.I. Payable 1,406.08
100-22410 G.P.O.A. Union Dues Pay… 320.00
100-22415 G.P.S.A. Union Dues Pay… 151.49
100-22420 S.E.I.U. Union Dues Paya… 433.12
100-22430 Deferred Comp Payable 4,499.91
100-22431 Roth 2,272.50
100-22435 PERS Loan Payable 790.20
12 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 9 of 11
Account Summary
Account Number Account Name Payment Amount
100-22440 AFLAC Insurance Payable 3,039.99
100-22481 POLICE AMMUNITION 154.89
100-230-63400.000 Animal Control Services 12,829.00
100-26160 State Strong Motion Fees 157.02
100-310-63700.000 Public Works Services 1,560.00
100-320-64400.000 Waste Disposal 2,902.99
100-320-65200.000 Uniforms / Personnel Eq… 80.71
100-320-66100.000 Gasoline & Oil 461.21
100-320-66300.000 General Operations Equi… 4,965.48
100-44121.000 Police Report Sales 100.00
100-550-63700.000 Public Works Services 8,266.92
100-550-64100.000 Electricity 76.97
100-550-65200.000 Uniforms/Personnel Equ… 80.71
100-550-65700.000 Public Works Supplies 297.13
100-550-66100.000 Gasoline & Oil 567.71
100-551-61200.000 Printing and Copying 152.21
100-551-63500.000 Recreation Services 2,489.42
100-551-64100.000 Electricity 393.33
100-551-64200.000 Gas Utility 135.09
100-551-64500.000 Phone Charges 163.01
100-551-65900.000 Building Maintenance S… 286.56
100-551-66100.221 Gasoline & Oil 115.13
100-590-64100.000 Electricity 448.61
100-590-64200.000 Gas Utility 137.80
100-601-65200.000 Uniforms / Personnel Eq… 54.59
100-601-66100.000 Gasoline & Oil 57.57
102-22210 Federal Withholding Tax… 5,205.64
102-22215 FICA Payable 6,597.66
102-22220 State Withholding Tax P… 2,567.74
102-22225 S,D.I Payable 474.34
102-22410 Union Dues Payable 211.59
102-22430 Deferred Comp Payable 679.86
102-22450 Wage Garnishments Pay… 346.15
102-250-65200.000 Uniforms/Personnel Equ… 1,013.15
102-250-65900.000 Building Maintenance S… 473.17
102-250-66100.000 Gasoline & Oil 913.79
105-105-63900.000 General Services 14,663.84
105-105-66100.000 Gasoline & Oil 57.57
105-105-67200.000 Other Training 356.78
105-105-78100.000 Community Events 1,065.75
105-22210 Federal Withholding Tax… 341.12
105-22215 FICA Payable 956.72
105-22220 State Withholding Tax P… 99.77
105-22225 S.D.I. Payable 68.78
200-205-67200.000 Other Training 479.00
201-215-65413.000 LEO Wellness and Menta… 2,405.96
220-22210 Federal Withholding Tax… 16,579.02
220-22215 FICA Payable 21,644.20
220-22220 State Withholding Tax P… 7,300.96
220-22225 S.D.I. Payable 1,556.10
220-22410 G.P.O.A. Union Dues Pay… 983.41
220-22415 G.P.S.A. Union Dues Pay… 148.51
220-22420 S.E.I.U. Union Dues Paya… 96.96
220-22430 Deferred Comp Payable 5,113.92
230-320-63700.000 Public Works Services 1,440.00
230-320-64100.000 Electricity 6,567.68
263-22210 Federal Withholding Tax… 40.54
263-22215 FICA Payable 107.76
13 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 10 of 11
Account Summary
Account Number Account Name Payment Amount
263-22220 State Withholding Tax P… 11.53
263-22225 S.D.I. Payable 7.74
263-22420 S.E.I.U. Union Dues Paya… 3.86
263-360-63600.000 Assessment District Con… 278.33
264-22210 Federal Withholding Tax… 40.64
264-22215 FICA Payable 108.20
264-22220 State Withholding Tax P… 11.55
264-22225 S.D.I. Payable 7.77
264-22420 S.E.I.U. Union Dues Paya… 3.86
264-360-63600.000 Assessment District Con… 278.33
264-360-64100.000 Electricity 920.50
264-360-65700.000 Public Works Supplies 134.93
265-22210 Federal Withholding Tax… 40.54
265-22215 FICA Payable 107.76
265-22220 State Withholding Tax P… 11.53
265-22225 S.D.I. Payable 7.74
265-22420 S.E.I.U. Union Dues Paya… 3.86
265-360-63600.000 Assessment District Con… 278.33
266-22210 Federal Withholding Tax… 40.43
266-22215 FICA Payable 107.26
266-22220 State Withholding Tax P… 11.47
266-22225 S.D.I. Payable 7.71
266-22420 S.E.I.U. Union Dues Paya… 3.81
266-360-63600.000 Assessment District Con… 278.33
267-360-63700.000 Public Works Services 278.33
267-360-64100.000 Electricity 21.66
268-360-63700.000 Public Works Services 278.35
297-22210 Federal Withholding Tax… 1,482.68
297-22215 FICA Payable 2,520.90
297-22220 State Withholding Tax P… 536.40
297-22225 S.D.I. Payable 181.24
297-22430 Deferred Comp Payable 843.94
297-597-63900.000 General Services 48.06
297-597-64100.000 Electricity 895.86
297-597-64200.000 Gas Utility 185.14
297-597-65500.000 Recreation Supplies 184.35
297-597-66100.000 Gasoline & Oil 345.39
297-598-51100.103 Salaries 2,855.52
385-125-61700.000 Software Maintenance C… 1,921.04
385-125-63200.000 Technology Services 5,700.00
385-160-63900.000 General Services 266.00
385-160-65100.000 General Operating Suppl… 1,200.00
385-160-68100.000 Recruitment 550.00
385-22210 Federal Withholding Tax… 1,552.08
385-22215 FICA Payable 2,029.56
385-22220 State Withholding Tax P… 666.20
385-22225 S.D.I. Payable 145.92
385-22420 S.E.I.U. Union Dues Paya… 34.72
385-22430 Deferred Comp Payable 420.02
385-311-64200.000 Gas Utility 62.31
385-311-64500.000 Phone Charges 67.28
385-311-65000.000 Vehicle & Equip. Parts & … 3,842.35
385-311-65200.000 Uniforms / Personnel Eq… 24.13
385-311-65600.000 Janitorial Supplies 9.91
385-311-65700.000 Public Works Supplies 43.99
385-311-66100.000 Gasoline & Oil 172.70
390-390-83141.000 Walnut Avenue Pedestri… 2,215.00
390-390-83142.000 3-Year Street Rehabilitat… 315.00
14 Expense Approval Report Payment Dates: 4/5/2024 - 4/18/2024 4/18/2024 4:07:41 PM Page 11 of 11
Account Summary
Account Number Account Name Payment Amount
390-390-83146.000 2306 12th Street Improv… 333,318.67
390-390-89105.000 City Surveillance System 826.36
390-390-89115.000 North and South Entran… 5,360.00
390-390-89141.000 New Community Center 1,680.00
503-191-61400.000 Office Supplies 35.38
503-191-63300.000 Financial Services 2,146.25
503-22210 Federal Withholding Tax… 1,540.29
503-22215 FICA Payable 2,727.58
503-22220 State Withholding Tax P… 556.11
503-22225 S.D.I. Payable 196.16
503-22420 S.E.I.U. Union Dues Paya… 179.00
503-22430 Deferred Comp Payable 325.61
503-22440 AFLAC Insurance Payable 30.87
503-330-63900.000 General Services 277.50
503-330-66100.000 Gasoline & Oil 840.27
503-333-64100.000 Electricity 1,673.49
503-333-64500.000 Phone Charges 34.09
503-333-65200.000 Uniforms/Personnel Equ… 55.81
503-333-73600.000 Studies 2,426.88
503-335-63800.000 Sewer & Water Services 15,777.75
503-335-63900.000 General Services 4,072.54
503-335-64100.000 Electricity 11,532.56
503-335-64500.000 Phone Charges 34.04
503-335-65900.000 Building Maintenance S… 411.20
503-390-89131.000 WWTP Spray Fields Envi… 525.00
503-390-89132.000 New WWTP Environmen… 4,550.00
503-390-89133.000 New WWTP Design 2022 39,200.00
504-12392 Clark Colony-GSP Prepar… 3,000.00
504-191-61400.000 Office Supplies 35.39
504-191-63300.000 Financial Services 2,146.25
504-22210 Federal Withholding Tax… 1,608.54
504-22215 FICA Payable 3,213.84
504-22220 State Withholding Tax P… 655.45
504-22225 S.D.I. Payable 231.02
504-22420 S.E.I.U. Union Dues Paya… 253.27
504-22430 Deferred Comp Payable 325.55
504-22440 AFLAC Insurance Payable 30.87
504-340-66100.000 Gasoline & Oil 820.27
504-345-64100.000 Electricity 15,076.93
504-345-64200.000 Gas Utility 7.85
504-345-64500.000 Phone Charges 105.71
504-345-65200.000 Uniforms / Personnel Eq… 55.81
504-345-65700.000 Public Works Supplies 2,153.89
504-345-73600.000 Studies 2,426.87
504-390-86206.000 GSA - GSP Implementati… 3,000.00
504-390-86210.000 Apple Avenue Consolidat… 2,057.50
Grand Total: 857,121.60
Project Account Summary
Project Account Key Payment Amount
**None** 857,121.60
Grand Total: 857,121.60
15 City Council Minutes
April 4, 2024
Page | 1

CITY COUNCIL MINUTES
SPECIAL MEETING OF APRIL 4, 2024

CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez, Councilmembers Martinez, Ortiz and Tipton
ABSENT: None
STAFF: City Manager Wood, IT Director Espinosa, City Attorney Thompson, City Clerk Rathbun
GUESTS: Gail Stewart-White

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
No changes made.

REVIEW AND DISCUSSION OF COUNCIL RULES AND PROTOCOLS AND COUNCIL CODE OF

CONDUCT
City Attorney Thompson reviewed the Council Rules and Protocols and Council Code of Conduct. City Council suggested changes to the rules and protocols and code of conduct.

City Attorney Thompson stated that the final Council Rules and Protocols and Council Code of Conduct items would be placed on a future agenda for approval.

ADJOURNMENT
Meeting adjourned at 7:31 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
16 City Council Minutes
April 9, 2024
Page | 1

CITY COUNCIL MINUTES
REGULAR MEETING OF APRIL 9, 2024

CALL TO ORDER
Mayor White called the meeting to order at 5:30 p.m.

ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez, Councilmember Martinez, Ortiz and Tipton
ABSENT: None
STAFF: City Manager Wood, Fire Chief Langborg, Chief of Police Mixer, Public Works Director Tugel, City Engineer Pike, IT Director Espinosa, City Attorney Thompson, City Clerk Rathbun
GUESTS: Gail Stewart-White

INVOCATION
Invocation by Pastor Ines Lugo Verdugo.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
City Manager Wood asked that item K-4 be pulled from the agenda because Council action was not need to form the ad hoc committee for the needs of the fire station. City Council concurred.

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Gabby Serrato stated that she wanted to praise the Greenfield Police Department for doing an excellent job of communicating with the community and for being an ally for any survivors and for their presentation last Council meeting. She asked what the Council was doing to raise awareness regarding sexual assault and what kind of resources or workshops were being offered to the community, especially the youth. She stated that everyone needed to be educated on this subject and asked what were the stats on child assaults.

Galilea Silva, Greenfield Recreation Department, stated that she was the Jr. Giants commissioner and wanted everyone to know that registration was now open. She stated that the program was completely free and it was a co-ed baseball and softball summer program for local youth, 5 through 13. She also stated that the flag football program was now open and that there was a $55 fee for that program and free bike riding program was available at the Greenfield Recreation Department. 17 City Council Minutes
April 9, 2024
Page | 2

COMMENTS FROM CITY COUNCIL
Councilmember Tipton stated that the Sober Grad committee received their letter from the State regarding their 5013C. He stated that it had been cold in the mornings and asked that everyone check on their kids, elderly and pets. He also reminded everyone that they should spay and neuter their pets.

Mayor Pro-tem Rodriguez asked for an update on the graduate flags since seniors would be graduating soon. She stated that she wanted to highlight the science workshop field trips and recommended that every get involved and stated that it was a great opportunity for the families to take advantage of these trips. She thanked the science workshop for all they do. She also addressed the changing of her seat and stated that she did ask the City Attorney if there were any rules that governed where people sat and there was not and she stated that she was okay with the change.

Councilmember Martinez stated that she would like to highlight the special meeting regarding the rules of the Council and stated that it was very informative and long overdue. She also stated that she was looking forward to the team building session.

Mayor White stated that he was happy to see construction crews working on the northbound Welcome to Greenfield sign and hopefully the project would be getting done soon. He stated that Tri-Cities would be having a Clean-Up Day on April 20th at the City Corporation Yard. He also announced that Alliance on Aging and the City of Greenfield were having art workshops on April 11th, May 9th and June 13th at Patriot Park and Connecting Seniors with Technology classes would be held on April 16th and 23rd in the Chambers. He stated that he would like to request that the City finish painting the red curbs in the commercial area on El Camino Real and Oak Avenue. He also stated that spring was here and asked that people do some spring cleaning, clean yards, plant flowers, etc.

CONSENT ITEMS
A MOTION by Councilmember Tipton, seconded by Councilmember Martinez to approve the consent items including Warrants #321120 through #321218 and Bank Drafts #5952 through #5973 in the amount of $836,149.55 and approve Minutes of the March 26, 2024 City Council Meeting, adopt Ordinance #570 , An Ordinance of the City Council of the City of Greenfield Pre-Zoning Assessor Parcel Numbers 109-232-006 and 109-232-007 for the Tunzi-Thorp Annexation Project and adopt Resolution #2024-29, “A Resolution of the City Council of the City of Greenfield Supplementally Appropriating Funds in Fiscal Year 2023-2024 in the Amount of $60,000 to Fund Expenditures to be Paid for with SLESF (Supplemental Law Enforcement Services Funds)”. ROLL CALL VOTE:

Councilmember Tipton – Yes, Councilmember Ortiz – Yes, Councilmember Martinez – Yes, Mayor Protem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS PROCLAMATION – A PROCLAMATION OF THE CITY OF GREENFIELD PROCLAIMING 2024

WORLD AUTISM AWARENESS DAY & WORLD AUTISM MONTH
Mayor White read the proclamation and presented it to Mrs. Janice Iniguez Wong, special education teacher and parent.

Mrs. Wong accepted the proclamation and thanked the Council for bringing awareness of autism to our community.
18 City Council Minutes
April 9, 2024
Page | 3
PRESENTATION – FIREFIGHTER OF THE YEAR – CHANTEL DULIBA VEGA Mayor White read the proclamation and presented it to Firefighter of the Year, Chantel Duliba Vega.

Chief Langborg gave a brief description of Firefighter Vega’s contributions and accomplishments.

CITY COUNCIL BUSINESS

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD INITIATING

PROCEEDINGS FOR THE ANNEXATION OF WALNUT PLACE AND WALNUT TERRACE APARTMENTS INTO LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ("DISTRICT"); AND PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO

PENDING PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND NOTICED HEARING

PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE 1972 ACT; AND DECLARE ITS INTENTION TO ORDER THE LEVY AND COLLECT ASSESSMENTS

FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE ANNEXATION INTO THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE 1972 ACT) RESOLUTION #2024-30

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD INITIATING

PROCEEDINGS FOR THE ANNEXATION OF WALNUT PLACE AND WALNUT TERRACE APARTMENTS INTO STREETS AND STORM DRAINS MAINTENANCE DISTRICT NO. 3 ("DISTRICT"); AND PRELIMINARILY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO

PENDING PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND NOTICED HEARING

PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE BENEFIT ASSESSMENT ACT OF 1982; AND DECLARE ITS INTENTION TO ORDER THE LEVY

AND COLLECT ASSESSMENTS FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE

ANNEXATION INTO THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982
RESOLUTION #2024-31

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD INITIATING

PROCEEDINGS FOR THE ANNEXATION OF MAGNOLIA PLACE II SENIOR APARTMENTS INTO LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ("DISTRICT"); AND PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO PENDING

PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND NOTICED HEARING

FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE ANNEXATION INTO THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE 1972 ACT RESOLUTION #2024-32

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD INITIATING

PROCEEDINGS FOR THE ANNEXATION OF MAGNOLIA PLACE II SENIOR APARTMENTS INTO STREETS AND STORM DRAINS MAINTENANCE DISTRICT NO. 3 ("DISTRICT"); AND PRELIMINARILY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO PENDING

PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND NOTICED HEARING

PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE 19 City Council Minutes
April 9, 2024
Page | 4
BENEFIT ASSESSMENT ACT OF 1982; AND DECLARE ITS INTENTION TO ORDER THE LEVY

AND COLLECT ASSESSMENTS FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE

ANNEXATION INTO THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982
RESOLUTION #2024-33
Staff report was given by City Engineer Pike.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-30, “A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Annexation of Walnut Place and Walnut Terrace Apartments Into Lighting and Landscaping Maintenance District No. 3 ("District"); and Preliminary Approval of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act; and Declare Its Intention to Order the Levy and Collect Assessments for the District and Set a Public Hearing on The Annexation Into the District and Levy of the Proposed Assessment Pursuant to the 1972 Act)”. ROLL CALL VOTE:

Councilmember Tipton – Yes, Councilmember Ortiz – Yes, Councilmember Martinez – Yes, Mayor Protem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-30, “A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Annexation of Walnut Place and Walnut Terrace Apartments Into Streets and Storm Drains Maintenance District No. 3 ("District"); And Preliminarily Approval Of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the Benefit Assessment Act of 1982; and Declare Its Intention to Order the Levy and Collect Assessments for the District and Set a Public Hearing on the Annexation Into the District and Levy of the Proposed Assessment Pursuant to the Benefit Assessment Act of 1982”. ROLL CALL VOTE: Councilmember Tipton – Yes, Councilmember Ortiz – Yes, Councilmember Martinez – Yes, Mayor Pro-tem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-30, “A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Annexation of Magnolia Place II Senior Apartments Into Lighting and Landscaping Maintenance District No. 3 ("District"); and Preliminary Approval of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act; and Declare Its Intention to Order the Levy and Collect Assessments for the District and Set a Public Hearing on the Annexation Into the District and Levy of the Proposed Assessment Pursuant to the 1972 Act”. ROLL CALL VOTE: Councilmember Tipton – Yes, Councilmember Ortiz – Yes, Councilmember Martinez – Yes, Mayor Pro-tem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-30, “A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Annexation of Magnolia Place II Senior Apartments Into Streets and Storm Drains Maintenance District No. 3 ("District"); and Preliminarily Approval of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the Benefit Assessment Act of 1982; and Declare Its Intention to Order the 20 City Council Minutes
April 9, 2024
Page | 5
Levy and Collect Assessments for the District and Set a Public Hearing on the Annexation into the District and Levy of the Proposed Assessment Pursuant to the Benefit Assessment Act of 1982”. ROLL CALL VOTE: Councilmember Tipton – Yes, Councilmember Ortiz – Yes, Councilmember Martinez – Yes, Mayor Pro-tem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO SUPPLEMENTALLY APPROPRIATE AN ADDITIONAL $152,561 FROM THE GENERAL FUND TO

PAY FOR THE EXPENDITURES ASSOCIATED WITH THE ESTABLISHMENT OF A TOM ROGERS VISITORS’ CENTER
RESOLUTION #2024-34
Staff report was given by City Attorney Pike.

Councilmember Tipton asked how much money was there in the museum fund. City Manager Wood stated that they did not have much money and the money that they had was going to be spent on fixtures for displays; however, he would follow up. Councilmember Martinez stated that she supported it 100%.

Councilmember Ortiz asked what kind of work does the trailer need and did it need some kind of special environment because of all the old documents. City Engineer Pike stated that the trailer came with air and would need some minor improvements done but it would need the same kind of environment like this building. Councilmember Tipton stated that the City had been pouring money into this project and stated that he believed that the City need this; however, didn’t know if the City should be using their money on it. Councilmember Ortiz asked how much money had the City spent. City Manager Wood stated that if this was approved it would be $373,000. Mayor White stated that he was concerned about the amount; however, should move forward. Councilmember Tipton asked if the money was in the budget. City Manager Wood stated that the money would be coming from the general fund.

Councilmember Ortiz asked about the timeline for the visitor’s center. City Engineer Pike stated that the building would be delivered on Saturday and it should probably be ready within 3 months.

Councilmember Martinez asked if ARPA money could be used. City Manager Wood stated that he would look into it.

A MOTION by Councilmember Martinez, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-34, “A Resolution of the City Council of the City of Greenfield to Supplementally Appropriate an Additional $152,561 from the General Fund to Pay for the Expenditures Associated with the Establishment of a Tom Rogers Visitors’ Center”. ROLL CALL VOTE:

Councilmember Tipton – No, Councilmember Ortiz – No, Councilmember Martinez – Yes, Mayor Pro-tem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE FLYING OF THE POW/MIA COMMEMORATIVE FLAG ON MEMORIAL DAY AND VETERANS’ DAY 2024 IN FRONT OF GREENFIELD CIVIC CENTER
RESOLUTION #2024-35
Staff report was given by City Manager Wood.

Mayor Pro-tem Rodriguez stated that she would like to fly the flag more than one day. Councilmember Ortiz stated that the flag should be flown for the month. 21 City Council Minutes
April 9, 2024
Page | 6
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-35, “A Resolution of the City Council of the City of Greenfield Approving the Flying of the POW/MIA Commemorative Flag in May for Memorial Day; in July for the 4th of July and in November for Veterans’ Day in front of Greenfield Civic Center”. ROLL CALL VOTE:

Councilmember Tipton – Yes, Councilmember Ortiz – Yes, Councilmember Martinez – Yes, Mayor Pro-tem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE APPROPRIATION OF $5,000 TO BE ADDED TO OTHER PRIVATE MONIES AND OFFERED AS A

REWARD FOR THE SUCCESSFUL ARREST AND CONVICTION OF THOSE RESPONSIBLE FOR THE MASS SHOOTING IN KING CITY OF MARCH 3, 2024
RESOLUTION #2024-36
Staff report was given by City Manager Wood.

A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024- 36, “A Resolution of the City Council of the City of Greenfield Approving the Appropriation of $5,000 to be Added to Other Private Monies and Offered as a Reward for the Successful Arrest and Conviction of those Responsible for the Mass Shooting in King City of March 3, 2024”. ROLL CALL VOTE: Councilmember Tipton – Yes, Councilmember Ortiz – Yes, Councilmember Martinez – Yes, Mayor Pro-tem Rodriguez – Yes, and Mayor White – Yes. Motion carried.

CITY ATTORNEY REPORT
None.

CITY MANAGER REPORT
None.

ADJOURNMENT
Meeting adjourned at 6:55 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
22 MEMORANDUM: April 15, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Director of Public Works
Douglas Pike, City Engineer
TITLE: LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT NO. 1
BACKGROUND:

The City of Greenfield has three Active Landscape and Lighting Maintenance Assessment Districts, which are regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. In accordance with this Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specify the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of intention which shall:

(a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein. (b) Generally describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
(e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
23 In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her.

If notice is given pursuant to subdivision (a) of Section 22626, the City Council shall hold the public hearing pursuant to Section 53753 of the Government. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.

During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.

The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except that assessments levied pursuant to Section 22660 for which bonds or notes are to be issued may be paid within 30 days after the date the county auditor has entered the assessments on the county assessment roll, upon which time the engineer shall make and file with the treasurer a complete list of all unpaid assessments in the manner required by Section 8620.

PROJECTS FOR 2024-25

1. “Contract Services” (on-going) for maintenance of green spaces with Smith & Enright Landscaping Inc., in the amount of $32,737, which represents LLMD #1‘s share of these contract services. This corresponds to 14% of the cost of the contract corresponding to 15% of the overall green space maintained. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to develop the scope of work for contract maintenance which is anticipated to be performed in the next, subsequent FY. This amount is $22,643 which would represent LLMD #1‘s share of these services. It is anticipated that any maintenance will be performed in a concurrent, coordinated fashion with LLMDs #2 and #3.

RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.
24 BUDGET AND FINANCIAL IMPACT:

Lighting and Landscape Assessment District No. 1 provides services to Lexington Square Area No. 1, Mariposa Subdivision, Vineyard Green Subdivision, Vista Verde Subdivision, and Cambria Park Subdivision. A total of 232 parcels are being levied.

The estimated total levy from District Assessments is increasing by the CIP Index of 2.4% and is expected to be $114,900, the cost for services for fiscal year 2024-25 is estimated at $92,608, with a Reserve “set aside” of $22,292. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $17,979 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2024-25 budget can be seen below.

REVIEWED AND RECOMMENDED:

The proposed 2024-25 budget will provide the same level of service provided in 2024-25. The City Engineer and Public Works Director recommend approval. 25 POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2024-37, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD INITIATING PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ASSESSMENTS WITHIN THE GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO PART 2, DIVISION 15 OF THE CALIFORNIA STREETS AND

HIGHWAYS CODE
RESOLUTION NO. 2024-38, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD DECLARING ITS INTENTION TO LEVY AND COLLECT

ASSESSMENTS AND CHARGES WITHIN THE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND

APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING
26 RESOLUTION NO. 2024-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO PART 2, DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council through previous resolutions has established and levied annual assessments and charges for the Greenfield Landscape and Lighting Maintenance Assessment District No. 1 (hereinafter referred to as the “District”). The Greenfield Landscape and Lighting Maintenance Assessment District No.1 was formed and is levied pursuant to the provisions of the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code (hereinafter referred to as the “Act”). The Act provides for the collection of assessments and charges by the County of Monterey on behalf of the City of Greenfield to pay for the maintenance and services of improvements and facilities related thereto; and
WHEREAS, the City Council of the City of Greenfield has determined that it is necessary and desirable to continue the current levels of public landscaping and public street lighting maintenance and services; and
WHEREAS, the City Council desires to initiate proceedings for the levy and collection of annual assessments and charges against lots and parcels of land within the District in Fiscal Year 2024-25 for the improvements and services that will provide benefit to the properties within the District pursuant to the applicable provisions of the Act; and
WHEREAS, the City has appointed MNS Engineering (hereinafter referred to as the “Engineer”), for the purpose of assisting with the annual levy of the District, including the preparation and filing of the Engineer’s Report with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council hereby orders the Engineer to prepare and file with the City Clerk an Engineer's Report concerning the improvements, services and the proposed levy of assessments and charges for the fiscal year commencing July 1, 2024 and ending June 30, 2025 for the Districts, in accordance with Chapter 1, Article 4 of the Act and as required by Section 22623 of the Act. Said Engineer’s Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy, the properties benefiting from the improvements, the method of apportioning the assessments and calculating the charges, and any substantial changes to the existing improvements.

3. An Assessment Diagram showing the district boundaries is on file with the Public Works Department.

4. The Greenfield Landscape and Lighting Maintenance Assessment District No. 1 improvements and services include:
27 a) Maintenance and operation of any or all public landscaping and irrigation improvements and street lighting of a local nature or landscaped strips of land between back of curb and front of walk; the alley planting areas and central parkway (median) including grass berms; appurtenant irrigation systems; ornamental plantings including lawns, shrubs and trees; including necessary repairs and replacements; water for irrigation; spraying; care; supervisions; debris removal;
b) Maintenance and pavement repairs for the alleys; park strip repair and replacements; and any and other items of work necessary and incidental for the proper maintenance and operation thereof; and all additions; electrical current for operation of the streetlights; improvements and enlargements thereto
No substantial changes in the improvements or services are proposed for fiscal year 2024-25. The Engineer’s Report for fiscal year 2024-25 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.

5. The City Council of the City of Greenfield hereby determines that to provide the improvements generally described in Section 4 of this resolution and to be detailed in the Engineer’s Report, it is necessary to levy and collect assessments and charges against lots and parcels of land within the District for fiscal year 2024-25, commencing July 1, 2024 and ending June 30, 2025, and said assessments and charges shall be outlined and described in the Engineer’s Report and imposed pursuant to applicable provisions of the Act.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
28 RESOLUTION NO. 2024-38

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS AND CHARGES WITHIN THE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, the City Council of the City of Greenfield has by previous resolution initiated proceedings for the levy and collection of assessments and charges against lots and parcels of land within the Landscape and Lighting Maintenance District No. 1 (hereinafter referred to collectively as the “District”) for fiscal year 2024-25, and WHEREAS, the City Council of the City of Greenfield has ordered and received an Engineer’s Report for the District for fiscal year 2024-25 which has been filed with the City Clerk pursuant to the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code (hereinafter referred to as the “Act”) and said report has been presented to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council of the City of Greenfield hereby finds that the improvements and the levy and collection of assessments and charges related thereto are in the public interest and convenience and benefit of the property owners within the District. The City Council hereby declares its intention to order the District improvements and to levy and collect assessments against the lots and parcels of land within the assessment district designated as the Greenfield Landscape and Lighting Maintenance District No. 1 pursuant to the provisions of the Act for fiscal year 2024-25, commencing July 1, 2024 and ending June 30, 2025, to pay for the costs and expenses of the improvements described in Section 3 hereof.

3. The Greenfield Landscape and Lighting Maintenance District No. 1 improvements and services include:
a) Maintenance and operation of any or all public landscaping and irrigation improvements and street lighting of a local nature or landscaped strips of land between back of curb and front of walk; the alley planting areas and central parkway (median) including grass berms; appurtenant irrigation systems; ornamental plantings including lawns, shrubs and trees; including necessary repairs and replacements; water for irrigation; spraying; care; supervisions; debris removal; b) Maintenance and pavement repairs for the alleys; park strip repair and replacements; and any and other items of work necessary and incidental for the proper maintenance and operation thereof; and all additions; electrical current for operation of the streetlights; improvements and enlargements thereto
No substantial changes in the improvements or services are proposed for fiscal year 2024-25. The Engineer’s Report for fiscal year 2024-25 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.

5. Reference is hereby made to the Engineer’s Report entitled “City of Greenfield, Landscape and Lighting Maintenance District No. 1, fiscal year 2024-25, Engineer’s Report.” Said Report has been prepared and submitted under a single cover and is on file with the Public Works Department, and provides a description of the improvements, the boundaries of the District and the proposed assessments and charges upon lots and parcels of land within the District.
29 6. Notice is hereby given that on the 11th day of June, 2024 at 6:00 pm, a public hearing will be held in the Council Chambers of the City Hall, 599 El Camino Real, Greenfield, California 93927, regarding the Landscape and Lighting Maintenance District No. 1. The public hearing will afford interested persons the opportunity to hear and be heard.

Any interested person may file a written protest with the City Clerk prior to the conclusion of the public hearing.

A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by the signer thereof. The City Council shall consider all oral statements and written protests made or filed by any interested person.

7. Following such public hearing the City Council shall consider and may take actions regarding the assessments and charges for fiscal year 2024-25.

8. The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

9. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
30 MEMORANDUM: April 15, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Director of Public Works
Douglas Pike, City Engineer
TITLE: LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT NO. 2
BACKGROUND:

The City of Greenfield has three Landscape and Lighting Maintenance Assessment Districts, which are regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. In accordance with this Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specify the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of intention which shall:

In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
31 withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her.

PROJECTS FOR 2024-25

1. “Contract Services” (on-going) for maintenance of green spaces with Smith & Enright Landscaping Inc., in the amount of $181,556, which represents LLMD #2‘s share of these contract services. This corresponds to 79% of the cost of the contract which corresponds to 79% of the overall green space maintained. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to develop the scope of work for contract maintenance which is anticipated to be performed in the next, subsequent FY. This amount is $127,775 which would represents LLMD #2‘s share of these services. It is anticipated that any maintenance will be performed in a concurrent, coordinated fashion with LLMDs #1 and #3.

Lighting and Landscaping Assessment District No. 2 provides services to Traditions (Second Street), Terra Verde, La Vina, St. Charles Place, and Las Manzanitas subdivisions.

The estimated total levy from District Assessments is increasing by the CIP Index of 2.4% and is expected to be $348,169, the cost for services for fiscal year 2024-25 is estimated at $410,200, using Reserves “set aside” in the amount of $62,030. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $17,460 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2024-25 budget can be seen below.

REVIEWED AND RECOMMENDED:

The proposed 2024-25 budget will provide the same level of service provided in 2023-24. The City Engineer and Public Works Director recommend approval. 33 POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2024-39, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION

OF ASSESSMENTS WITHIN THE GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO PART 2, DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE RESOLUTION NO. 2024-40, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD DECLARING ITS INTENTION TO LEVY AND COLLECT

ASSESSMENTS AND CHARGES WITHIN THE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND

APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING
34 RESOLUTION NO. 2024-39

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO PART 2, DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council through previous resolutions has established and levied annual assessments and charges for the Greenfield Landscape and Lighting Maintenance District No. 2 (hereinafter referred to as the “District”). The Greenfield Landscape and Lighting Maintenance District No. 2 was formed and is levied pursuant to the provisions of the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code (hereinafter referred to as the “Act”). The Act provides for the collection of assessments and charges by the County of Monterey on behalf of the City of Greenfield to pay for the maintenance and services of improvements and facilities related thereto; and
WHEREAS, the City Council of the City of Greenfield has determined that it is necessary and desirable to continue the current levels of public landscaping and public street lighting maintenance and services; and
WHEREAS, the City Council desires to initiate proceedings for the levy and collection of annual assessments and charges against lots and parcels of land within the District in Fiscal Year 2024-25 for the improvements and services that will provide benefit to the properties within the District pursuant to the applicable provisions of the Act; and
WHEREAS, the City has appointed MNS Engineering (hereinafter referred to as the “Engineer”), for the purpose of assisting with the annual levy of the District, including the preparation and filing of the Engineer’s Report with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

3. An Assessment Diagram showing the district boundaries is on file with the Public Works Department.

4. The Greenfield Landscape and Lighting Maintenance District No. 2 maintenance and services include:
35 a) Regular maintenance, repair and replacement of all facilities within the public rights of-ways or easements which shall include, but not be limited to, the landscaping, irrigation system, signage, perimeter wall, retaining walls, pedestrian path and erosion control plantings within or adjacent to the detention basins and drainage swale. b) Operation, maintenance, repairs, replacement of and power for the street lighting within the District.
c) Regular maintenance, repair and replacement of the landscape parkway strip and street trees. d) Regular maintenance, repair and replacement of landscaping within public rights-of ways or easements, and perimeter walls, including graffiti removal. e) Regular maintenance, repair and replacement of pedestrian pathways, within the public rights-of-ways or easements.
f) Administrative services to operate the District.

No substantial changes in the maintenance or services are proposed for fiscal year 2024-25. The Engineer’s Report for fiscal year 2024-25 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.

5. The City Council of the City of Greenfield hereby determines that to provide the maintenance and services generally described in Section 4 of this resolution and to be detailed in the Engineer’s Report, it is necessary to levy and collect assessments and charges against lots and parcels of land within the District for fiscal year 2024-25, commencing July 1, 2024 and ending June 30, 2025, and said assessments and charges shall be outlined and described in the Engineer’s Report and imposed pursuant to applicable provisions of the Act.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024, by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
36 RESOLUTION NO. 2024-40

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS AND CHARGES WITHIN THE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, the City Council of the City of Greenfield has by previous resolution initiated proceedings for the levy and collection of assessments and charges against lots and parcels of land within the Landscape and Lighting Maintenance Assessment District No. 2 (hereinafter referred to collectively as the “District”) for fiscal year 2024- 25, and
WHEREAS, the City Council of the City of Greenfield has ordered and received an Engineer’s Report for the District for fiscal year 2024-25 which has been filed with the City Clerk pursuant to the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code (hereinafter referred to as the “Act”) and said report has been presented to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council of the City of Greenfield hereby finds that maintenance and services and the levy and collection of assessments and charges related thereto are in the public interest and convenience and benefit of the property owners within the District. The City Council hereby declares its intention to order the District improvements and to levy and collect assessments against the lots and parcels of land within the assessment district designated as the Greenfield Landscape and Lighting Maintenance Assessment District No. 2 pursuant to the provisions of the Act for fiscal year 2024-25, commencing July 1, 2024 and ending June 30, 2025, to pay for the costs and expenses of the maintenance and services described in Section 3 hereof.

3. The Greenfield Landscape and Lighting Maintenance Assessment District No. 2 maintenance and services include:
a) Regular maintenance, repair and replacement of all facilities within the public rights of-ways or easements which shall include, but not be limited to, the landscaping, irrigation system, signage, perimeter wall, retaining walls, pedestrian path and erosion control plantings within or adjacent to the detention basins and drainage swale.
b) Operation, maintenance, repairs, replacement of and power for the street lighting within the District. c) Regular maintenance, repair and replacement of the landscape parkway strip and street trees. d) Regular maintenance, repair and replacement of landscaping within public rights-of ways or easements, and perimeter walls, including graffiti removal. e) Regular maintenance, repair and replacement of pedestrian pathways, within the public rights-of-ways or easements.
f) Administrative services to operate the District.

4. The assessments and charges for fiscal year 2024-25 are apportioned according to the method identified in the Engineer’s Report. An increase in levy equal to the Consumer Price Index, San Francisco Area — February 2024 (CIP) increase of 2.4% is proposed.
37 5. Reference is hereby made to the Engineer’s Report entitled “City of Greenfield, Landscape and Lighting Maintenance Assessment District No. 2, fiscal year 2024-25, Engineer’s Report.” Said Report has been prepared and submitted under a single cover and is on file with the Public Works Department, and provides a description of the improvements, the boundaries of the District and the proposed assessments and charges upon lots and parcels of land within the District.

6. Notice is hereby given that on the 11th day of June, 2024 at 6:00 pm, a public hearing will be held in the Council Chambers of the City Hall, 599 El Camino Real, Greenfield, California 93927, regarding the Landscape and Lighting Maintenance Assessment District No. 2. The public hearing will afford interested persons the opportunity to hear and be heard.

7. Any interested person may file a written protest with the City Clerk prior to the conclusion of the public hearing. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by the signer thereof. The City Council shall consider all oral statements and written protests made or filed by any interested person.

Following such public hearing the City Council shall consider and may take actions regarding the assessments and charges for fiscal year 2024-25.

8. The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

9. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
38 MEMORANDUM: April 15, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Director of Public Works
Douglas Pike, City Engineer
TITLE: LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT NO. 3
BACKGROUND:

Landscape and Lighting Maintenance Assessment District No. 3 currently consists of the Vintage Meadows Tract 1 and 2 located at the corner of 13th Street and Elm Avenue, the Oak Terrace Subdivision, the Greenfield Commons apartments, Magnolia Place II apartments and Walnut Place and Walnut Terrace are currently being annexed into the District and are expected to be annexed concurrent with this update, so is included. The City Council, on April 9, 2024, approved the formation of the District. This assessment has been applied to all residential SFR lots in the subdivisions and will be applied to apartment units with Certificates of Occupancy as of the date of this report. The City Council, on November 9, 2021 approved the annexation of Vintage Meadows Tract 2 and Oak Terrace Subdivision, and on June 13, 2023 approved the annexation of Greenfield Commons to this District, and is anticipated to approve Magnolia Place II, Walnut Place and Walnut Terrace on May 28, 2024.

Landscape and Lighting Maintenance Assessment Districts are regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. In accordance with this Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specify the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of intention which shall:

(a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein. (b) Generally describe the existing and proposed improvements and any substantial City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
39 changes proposed to be made in existing improvements. (c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
(e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.

In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her.

PROJECTS FOR 2024-25

1. “Contract Services” (on-going) for maintenance of green spaces will be added to the existing Smith & Enright Landscaping Inc., in the amount of $15,283, which represents LLMD #3‘s share of these contract services. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to develop the scope of work for contract maintenance which may be performed in the next, subsequent FY.

This amount is $11,321 which would represent LLMD #3‘s share of these services. It is anticipated that any maintenance will be performed in a concurrent, coordinated fashion with LLMDs #1 & #2.
40 RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.

BUDGET AND FINANCIAL IMPACT:

Lighting and Landscaping Assessment District No. 3 provides services to Vintage Meadows Subdivision Tracts 1 and II, Oak Terrace Subdivision, Greenfield Commons Apartments, Magnolia Place II, Walnut Place and Walnut Terrace. The following Budget and summary reflect activation of all parcels in the subdivisions and Apartment Units having received Certificates of Occupancy as of this date. It is anticipated that in successive FY’s all apartment units will receive Certificates of Occupancy and will be activated for the authorized assessment.

The estimated total levy from District Assessments is increasing by the CIP Index of 2.4% and is expected to be $97,200, the cost for services for fiscal year 2024-25 is estimated at $38,986.

Reserves will be “set aside” in the amount of $58,214. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $3,304 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2024-25 budget can be seen below.
41 REVIEWED AND RECOMMENDED:

The proposed 2024-25 budget will provide the same level of service provided in 2023-24. The City Engineer and Public Works Director recommend approval.

POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2024-41, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION

OF ASSESSMENTS WITHIN THE GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO PART 2, DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE RESOLUTION NO. 2024-42, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD DECLARING ITS INTENTION TO LEVY AND COLLECT

ASSESSMENTS AND CHARGES WITHIN THE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND

APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING
42 RESOLUTION NO. 2024-41

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO PART 2, DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council through previous resolutions has established and levied annual assessments and charges for the Greenfield Landscape and Lighting Maintenance District No. 3 (hereinafter referred to as the “District”). The Greenfield Landscape and Lighting Maintenance District No. 3 was formed and is levied pursuant to the provisions of the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code (hereinafter referred to as the “Act”). The Act provides for the collection of assessments and charges by the County of Monterey on behalf of the City of Greenfield to pay for the maintenance and services of improvements and facilities related thereto; and
WHEREAS, the City Council of the City of Greenfield has determined that it is necessary and desirable to continue the current levels of public landscaping and public street lighting maintenance and services; and
WHEREAS, the City Council desires to initiate proceedings for the levy and collection of annual assessments and charges against lots and parcels of land within the District in Fiscal Year 2024-25 for the improvements and services that will provide benefit to the properties within the District pursuant to the applicable provisions of the Act; and
WHEREAS, the City has appointed MNS Engineering (hereinafter referred to as the “Engineer”), for the purpose of assisting with the annual levy of the District, including the preparation and filing of the Engineer’s Report with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

3. An Assessment Diagram showing the district boundaries is on file with the Public Works Department.
43 4. The Greenfield Landscape and Lighting Maintenance District No. 3 maintenance and services include:
a) Regular maintenance, repair and replacement of all facilities within the public rights of-ways or easements which shall include, but not be limited to, the landscaping, irrigation system, signage, perimeter wall, retaining walls, pedestrian path and erosion control plantings within or adjacent to the detention basins and drainage swale. b) Operation, maintenance, repairs, replacement of and power for the street lighting within the District.
c) Regular maintenance, repair and replacement of the landscape parkway strip and street trees. d) Regular maintenance, repair and replacement of landscaping within public rights-of ways or easements, and perimeter walls, including graffiti removal. e) Regular maintenance, repair and replacement of pedestrian pathways, within the public rights-of-ways or easements.
f) Administrative services to operate the District.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024, by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
44 RESOLUTION NO. 2024-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS AND CHARGES WITHIN THE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, the City Council of the City of Greenfield has by previous resolution initiated proceedings for the levy and collection of assessments and charges against lots and parcels of land within the Landscape and Lighting Maintenance Assessment District No. 3 (hereinafter referred to collectively as the “District”) for fiscal year 2024- 25, and
WHEREAS, the City Council of the City of Greenfield has ordered and received an Engineer’s Report for the District for fiscal year 2024-25 which has been filed with the City Clerk pursuant to the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code (hereinafter referred to as the “Act”) and said report has been presented to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council of the City of Greenfield hereby finds that maintenance and services and the levy and collection of assessments and charges related thereto are in the public interest and convenience and benefit of the property owners within the District. The City Council hereby declares its intention to order the District improvements and to levy and collect assessments against the lots and parcels of land within the assessment district designated as the Greenfield Landscape and Lighting Maintenance Assessment District No. 3 pursuant to the provisions of the Act for fiscal year 2024-25, commencing July 1, 2024 and ending June 30, 2025, to pay for the costs and expenses of the maintenance and services described in Section 3 hereof.

3. The Greenfield Landscape and Lighting Maintenance Assessment District No. 3 maintenance and services include:
a) Regular maintenance, repair and replacement of all facilities within the public rights of-ways or easements which shall include, but not be limited to, the landscaping, irrigation system, signage, perimeter wall, retaining walls, pedestrian path and erosion control plantings within or adjacent to the detention basins and drainage swale.
b) Operation, maintenance, repairs, replacement of and power for the street lighting within the District. c) Regular maintenance, repair and replacement of the landscape parkway strip and street trees. d) Regular maintenance, repair and replacement of landscaping within public rights-of ways or easements, and perimeter walls, including graffiti removal. e) Regular maintenance, repair and replacement of pedestrian pathways, within the public rights-of-ways or easements.
f) Administrative services to operate the District.

4. The assessments and charges for fiscal year 2024-25 are apportioned according to the method identified in the Engineer’s Report. An increase in levy equal to the Consumer Price Index, San Francisco Area — February 2024 (CPI) increase of 2.4% is proposed.
45 5. Reference is hereby made to the Engineer’s Report entitled “City of Greenfield, Landscape and Lighting Maintenance Assessment District No. 3, fiscal year 2024-25, Engineer’s Report.” Said Report has been prepared and submitted under a single cover and is on file with the Public Works Department, and provides a description of the improvements, the boundaries of the District and the proposed assessments and charges upon lots and parcels of land within the District.

6. Notice is hereby given that on the 11th day of June, 2024 at 6:00 pm, a public hearing will be held in the Council Chambers of the City Hall, 599 El Camino Real, Greenfield, California 93927, regarding the Landscape and Lighting Maintenance Assessment District No. 3. The public hearing will afford interested persons the opportunity to hear and be heard.

Following such public hearing the City Council shall consider and may take actions regarding the assessments and charges for fiscal year 2024-25.

8. The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

9. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
46 MEMORANDUM: April 15, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Director of Public Works
Douglas Pike, City Engineer
TITLE: STREET AND DRAINAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 1
BACKGROUND:

In fiscal year 2004-05, pursuant to the Benefit Assessment Act of 1982, upon request of Creek Bridge Homes, the City initiated proceedings and conducted the required public hearings for the annexation of St. Charles Subdivision into the Street and Drainage Maintenance Assessment District No. 1. The annexed territories are identified as Zone 4a – St. Charles Place Storm Drain and Street Maintenance (Single Family) and Zone 4b – St. Charles Place Storm Drain and Street Maintenance (Multi-Family and Non-Residential).

On October 18, 2005, the City Council confirmed and adopted the property owner’s approval of improvements, assessment rate and inflationary formula for St Charles Place Zone 4a and Zone 4b.

In fiscal year 2005-06, pursuant to the Benefit Assessment Act of 1982, and upon request of Standard Pacific Homes, the City again initiated proceedings and conducted the required public hearings to annex the Manzanitas Subdivision into the Street and Drainage Maintenance Assessment District No.1 (identified in this report as Zone 5 – Las Manzanitas Maintenance). On April 6, 2006, following results of balloting tabulated in accordance with Article XIIID of the California Constitution and California Government Code Section 53753, the City Council confirmed and adopted resolutions to approve the annexation, plans, specifications and assessment of Zone 5 – Las Manzanitas.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
47 PROJECTS FOR 2024-25

1. “Contract Services” for as needed pavement maintenance, striping and legends, in the estimated amount of $10,000. This work will be concurrent and in cooperation with similar work to be performed in SSMDs #2 and #3.

2. “Special Purchases Projects & Studies” which is consultant services to contribute to pavement maintenance design services and costs to update the special district assessment rolls. Also included is a contingency for “TBD” project efforts. If unspent, the remainder of these funds roll over and become part of the Beginning Reserve Fund Balance for next FY.

This amount is $5,000 which represents SSMD #1‘s proportionate share of these services.

BUDGET AND FINANCIAL IMPACT:

The estimated total levy from District Assessments is increasing by the CPI Index of 2.4% and is expected to be $40,810, the cost for services for fiscal year 2024-25 is estimated at $37,767, with a Reserves “set aside” of $3,043. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $2,063 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2024-25 budget can be seen below.
48 Future parcels that may be annexed into the District may receive only storm drain maintenance related benefits and/or street maintenance related benefits. It is anticipated that future annexation parcels will comprise new zones within the District. The benefit assessment is levied upon each parcel within the boundaries of each zone and the assessment levied upon each parcel shall be based solely on the benefit received from the respective zone.

REVIEWED AND RECOMMENDED:

The proposed 2024-25 budget will provide the same level of service provided in 2023-24. The City Engineer and Public Works Director recommend approval.
49 POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2024-43, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF CHAPTER 6.4, DIVISION 2 OF

THE GOVERNMENT CODE
RESOLUTION NO. 2024-44, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS AND

CHARGES WITHIN THE STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND APPOINTING A TIME AND PLACE FOR A

PUBLIC HEARING
50 RESOLUTION NO. 2024-43

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE STREET AND DRAINAGE ASSESSMENT
MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF CHAPTER 6.4, DIVISION 2 OF THE GOVERNMENT CODE
WHEREAS, the City Council through previous resolutions has established and levied annual assessments and charges for the Greenfield Street and Drainage Maintenance Assessment District No. 1 (hereinafter referred to as the “District”). The Greenfield Street and Drainage Maintenance Assessment District No. 1 was formed and is levied pursuant to the provisions of the Benefit Assessment Act of 1982, Chapter 6.4, Division 2 of the Government Code (hereinafter referred to as the “Act”). The Act provides for the collection of assessments and charges by the County of Monterey on behalf of the City of Greenfield to pay for the maintenance and services of improvements and facilities related thereto, and WHEREAS, the City Council of the City of Greenfield has determined that it is necessary and desirable to continue the current levels of public streets and public drainage system maintenance and services; and
WHEREAS, the City Council desires to initiate proceedings for the levy and collection of annual assessments and charges against lots and parcels of land within the various Zones of the District in Fiscal Year 2024-25 for the improvements and services that will provide benefit to the properties within the Districts pursuant to the applicable provisions of the Act; and WHEREAS, the City has appointed MNS Engineers (hereinafter referred to as the “Engineer”), for the purpose of assisting with the annual levy of the Districts, including the preparation and filing of the Engineer’s Report with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council hereby orders the Engineer to prepare and file with the City Clerk an Engineer's Report concerning the improvements, services and the proposed levy of assessments and charges for the fiscal year commencing July 1, 2024 and ending June 30, 2025 for the Districts, in accordance with Article 4 Section 54716 of the Act. Said Engineer’s Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy, the properties benefiting from the improvements, the method of apportioning the assessments and calculating the charges, and any substantial changes to the existing improvements.

3. An Assessment Diagram showing the district boundaries is on file with the Public Works Department.

4. The Greenfield Street and Drainage District No. 1 improvements and services include:
(a) Maintenance and operation of streets, roads and highways including but not limited to pavement rehabilitation, re-striping, slurry sealing, street sweeping and other repairs needed to keep the streets in a safe condition and to preserve the street network; 51 (b) Maintenance and operation of drainage and flood control facilities, including but not limited to floodways, channels, percolation pond, storm drain systems including pipes and catch basins and appurtenant facilities
No substantial changes in the improvements or services are proposed for fiscal year 2024-25. The Engineer’s Report for fiscal year 2024-25 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
52 RESOLUTION NO. 2024-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS AND CHARGES WITHIN THE STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2024-25 AND APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, the City Council of the City of Greenfield has by previous resolution initiated proceedings for the levy and collection of assessments and charges against lots and parcels of land within the Street and Drainage Assessment District No. 1 (hereinafter referred to collectively as the “District”) for fiscal year 2024-25; and WHEREAS, the City Council of the City of Greenfield has ordered and received an Engineer’s Report for the District for fiscal year 2024-25 which has been filed with the City Clerk pursuant to the Benefit Assessment Act of 1982 (hereinafter referred to as the “Act”) and said report has been presented to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council of the City of Greenfield hereby finds that the improvements and the levy and collection of assessments and charges related thereto are in the public interest and convenience and benefit of the property owners within the District. The City Council hereby declares its intention to order the District improvements and to levy and collect assessments against the lots and parcels of land within the assessment district designated as the Greenfield Street and Drainage Assessment District No. 1 pursuant to the provisions of the Act for fiscal year 2024-25, commencing July 1, 2024, and ending June 30, 2025, to pay for the costs and expenses of the improvements described in Section 3 hereof.

3. The Greenfield Street and Drainage Assessment District No. 1 improvements and services include:
(c) Maintenance and operation of streets, roads and highways including but not limited to pavement rehabilitation, re-striping, slurry sealing, street sweeping, and other repairs needed to keep the streets in a safe condition and to preserve the street network.
(d) Maintenance and operation of drainage and flood control facilities, including but not limited to floodways, channels, percolation pond, storm drain systems including pipes and catch basins and appurtenant facilities
No substantial changes in the improvements or services are proposed for fiscal year 2024-25. The Engineer’s Report for fiscal year 2024-25 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.

5. Public property owned by any public agency and in use in the performance of a public function, which is included within the boundaries of the Districts, shall not be subject to the assessment or charges to be made under these proceedings.

6. Reference is hereby made to the Engineer’s Report entitled “City of Greenfield, Street and Drainage District No. 1, fiscal year 2024-25, Engineer’s Report.” Said Report has been prepared and submitted under a single cover and is on file with the Public Works Department, and provides a description of the improvements, the boundaries of the District and any Zones therein and the proposed assessments and charges upon lots and parcels of land within the District.
53 7. Notice is hereby given that on the 11th day of June 2024 at 6:00 pm, a public hearing will be held in the Council Chambers of the City Hall, 599 El Camino Real, Greenfield, California 93927, regarding the Street and Drainage Maintenance District No. 1. The public hearing will afford interested persons the opportunity to hear and be heard.

Any interested person may file a written protest with the City Clerk prior to the conclusion of the public hearing.

Following such public hearing the City Council shall consider and may take actions regarding the assessments and charges for fiscal year 2024-25.

8. The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

9. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd of April 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
54 MEMORANDUM: April 15, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Director of Public Works
TITLE: STREET AND DRAINAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 2
BACKGROUND:

Street and Drainage Maintenance Assessment District No. 2 includes properties within the residential subdivisions known as the Mariposa, Vineyard Green, Vista Verde and Cambria Park Subdivisions
PROJECTS FOR 2024-25

1. “Contract Services” for as needed pavement maintenance, striping and legends, in the estimated amount of $20,000. This work will be concurrent and in cooperation with similar work to be performed in SSMDs #1 and #3.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
55 RESERVE SET-ASIDE
The reserves for each of the maintenance assessment districts is calculated and treated very differently than other budget reserve funds in the City. These reserves will accumulate with the intent of replacing the capital improvements so far as is practical in addition to maintenance. The City Engineer maintains a plan which explains the maintenance assumptions and possible reasonable replacement costs.

BUDGET AND FINANCIAL IMPACT:

The estimated total levy from District Assessments is increasing by the CPI Index of 2.4% and is expected to be $100,900, the cost for services for fiscal year 2024-25 is estimated at $48,593, with a Reserve “set aside” of $52,307. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $5,121 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2024-25 budget can be seen below.
56 REVIEWED AND RECOMMENDED:

The proposed 2024-25 budget will provide the same level of service provided in 2023-24. The City Engineer and Public Works Director recommend approval.

POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2024-45, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD INITIATING PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ASSESSMENTS WITHIN THE STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF CHAPTER 6.4, DIVISION 2 OF THE GOVERNMENT CODE RESOLUTION NO. 2024-46, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD DECLARING ITS INTENTION TO LEVY AND COLLECT

ASSESSMENTS AND CHARGES WITHIN THE STREET AND DRAINAGE
MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND

APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING
57 RESOLUTION NO. 2024-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE STREET AND DRAINAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF CHAPTER 6.4, DIVISION 2 OF THE GOVERNMENT CODE
WHEREAS, the City Council through previous resolutions has established and levied annual assessments and charges for the Greenfield Street and Drainage Maintenance Assessment District No. 2 (hereinafter referred to as the “District”). The Greenfield Street and Drainage Maintenance Assessment District No. 2 was formed and is levied pursuant to the provisions of the Benefit Assessment Act of 1982, Chapter 6.4, Division 2 of the Government Code (hereinafter referred to as the “Act”). The Act provides for the collection of assessments and charges by the County of Monterey on behalf of the City of Greenfield to pay for the maintenance and services of improvements and facilities related thereto, and WHEREAS, the City Council of the City of Greenfield has determined that it is necessary and desirable to continue the current levels of public streets and public drainage system maintenance and services, and
WHEREAS, the City Council desires to initiate proceedings for the levy and collection of annual assessments and charges against lots and parcels of land within the various Zones of the District in Fiscal Year 2024-25 for the improvements and services that will provide benefit to the properties within the Districts pursuant to the applicable provisions of the Act, and WHEREAS, the City has appointed MNS Engineering (hereinafter referred to as the “Engineer”), for the purpose of assisting with the annual levy of the Districts, including the preparation and filing of the Engineer’s Report with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council hereby orders the Engineer to prepare and file with the City Clerk an Engineer's Report concerning the improvements, services and the proposed levy of assessments and charges for the fiscal year commencing July 1, 2024 and ending June 30, 2025 for the Districts, in accordance with Article 4 Section 54716 of the Act. Said Engineer’s Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy, the properties benefiting from the improvements, the method of apportioning the assessments and calculating the charges, and any substantial changes to the existing improvements.

3. An Assessment Diagram showing the district boundaries is on file with the Public Works Department.

4. The Greenfield Street and Drainage Assessment District No. 2 improvements and services include:
(a) Street maintenance that may include but is not limited to the repair and servicing of street surfaces, curbs, gutters, bridges, driveway approaches, sidewalks, barricades, delineation, signage or other facilities within the public street rights-of-way installed in connection with the development of 58 properties in the Mariposa, Vineyard Green, Vista Verde and Cambria Park Subdivisions and that have been dedicated to the City;
(b) Storm drain and flood control maintenance that may include but is not limited to inspection, repair and servicing of drainage basins, inlets, catch basins, manholes, outlets, drywells, pumps, filters and storm drain pipes installed in connection with the development of properties of the Mariposa, Vineyard Green, Vista Verde and Cambria Park Subdivisions as well as any off-site improvements and facilities directly associated with the aforementioned infrastructure that is deemed necessary to service or protect the properties including waste water treatment; (c) All appurtenant, equipment, materials and service contracts related to the aforementioned improvements and facilities;
(d) Specifically excluded are those improvements or facilities: located on private property or common areas; that may be provided or maintained by an agency other than the City; that may be provided by another assessment or tax levied by the City; or that may be provided and maintained by a Homeowner’s Association or similar entity.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
59 RESOLUTION NO. 2024-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS AND CHARGES WITHIN THE STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2024-25 AND APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, the City Council of the City of Greenfield has by previous resolution initiated proceedings for the levy and collection of assessments and charges against lots and parcels of land within the Street and Drainage Assessment District No. 2 (hereinafter referred to collectively as the “District”) for fiscal year 2024-25, and WHEREAS, the City Council of the City of Greenfield has ordered and received an Engineer’s Report for the District for fiscal year 2024-25 which has been filed with the City Clerk pursuant to the Benefit Assessment Act of 1982 (hereinafter referred to as the “Act”) and said report has been presented to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council of the City of Greenfield hereby finds that the improvements and the levy and collection of assessments and charges related thereto are in the public interest and convenience and benefit of the property owners within the District. The City Council hereby declares its intention to order the District improvements and to levy and collect assessments against the lots and parcels of land within the assessment district designated as the Greenfield Street and Drainage Assessment District No. 2 pursuant to the provisions of the Act for fiscal year 2024-25, commencing July 1, 2024 and ending June 30, 2025, to pay for the costs and expenses of the improvements described in Section 3 hereof.

3. The Greenfield Street and Drainage Assessment District No. 2 improvements and services include:
(e) Street maintenance that may include but is not limited to the repair and servicing of street surfaces, curbs, gutters, bridges, driveway approaches, sidewalks, barricades, delineation, signage or other facilities within the public street rights-of-way installed in connection with the development of properties in the Mariposa, Vineyard Green, Vista Verde and Cambria Park Subdivisions and that have been dedicated to the City;
(f) Storm drain and flood control maintenance that may include but is not limited to inspection, repair and servicing of drainage basins, inlets, catch basins, manholes, outlets, drywells, pumps, filters and storm drain pipes installed in connection with the development of properties of the Mariposa, Vineyard Green, Vista Verde and Cambria Park Subdivisions as well as any off-site improvements and facilities directly associated with the aforementioned infrastructure that is deemed necessary to service or protect the properties including waste water treatment; (g) All appurtenant, equipment, materials and service contracts related to the aforementioned improvements and facilities;
(h) Specifically excluded are those improvements or facilities: located on private property or common areas; that may be provided or maintained by an agency other than the City; that may be provided by another assessment or tax levied by the City; or that may be provided and maintained by a Homeowner’s Association or similar entity.

No substantial changes in the improvements or services are proposed for fiscal year 2024-25. The Engineer’s Report for fiscal year 2024-25 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.
60 4. The assessments and charges for fiscal year 2024-25 are apportioned according to the method identified in the Engineer’s Report. An increase in levy equal to the Consumer Price Index, San Francisco Area — February 2024 (CPI) increase of 2.4% is proposed.

6. Reference is hereby made to the Engineer’s Report entitled “City of Greenfield, Street and Drainage Assessment District No. 2, fiscal year 2024-25, Engineer’s Report.” Said Report has been prepared and submitted under a single cover and is on file with the Public Works Department, and provides a description of the improvements, the boundaries of the District and any Zones therein and the proposed assessments and charges upon lots and parcels of land within the District.

7. Notice is hereby given that on the 11th day of June, 2024 at 6:00 pm, a public hearing will be held in the Council Chambers of the City Hall, 599 El Camino Real, Greenfield, California 93927, regarding the Street and Drainage Maintenance Assessment District No. 2. The public hearing will afford interested persons the opportunity to hear and be heard.

Any interested person may file a written protest with the City Clerk prior to the conclusion of the public hearing.

Following such public hearing the City Council shall consider and may take actions regarding the assessments and charges for fiscal year 2024-25.

8. The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

9. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
61 MEMORANDUM: April 15, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Director of Public Works
Douglas Pike, City Engineer
TITLE: STREET AND DRAINAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 3
BACKGROUND:

To ensure a flow of funds for the operation, maintenance and servicing of specified improvements within the boundaries of the Street and Drainage Maintenance Assessment District No. 3, to include the Vintage Meadows Tract I pursuant to the requirements of the Benefit Assessment Act of 1982, the City Council, on January 23, 2018, approved the formation of the Street and Drainage Maintenance Assessment District No. 3. The City Council, on November 9, 2021 approved the annexation of Vintage Meadows Tract II and Oak Terrace Subdivision to this District, and on June 13, 2023, approve the annexation of Greenfield Commons, and is anticipated to approve Magnolia Place II, Walnut Place and Walnut Terrace on May 28, 2024. This assessment has been applied to all residential SFR lots in the subdivisions and will be applied to apartment units with Certificates of Occupancy as of the date of this report.

PROJECTS FOR 2024-25

1. “Contract Services” for maintenance of streets, sidewalks, pavement, striping, signage, drainage basin and structures in the amount of $20,000, which represents SSMD #3‘s share of these contract services. This budget may be used for City Staff and Equipment costs in the event it is determined more cost effective for the City to assume these responsibilities.

2. “Special Purchases Projects & Studies” which is consultant services to contribute to maintenance inspection and design services and costs to update the special district assessment rolls. Also included is a contingency for “TBD” project efforts. If unspent, the City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
62 remainder of these funds roll over and become part of the Beginning Reserve Fund Balance for next FY. This amount is $5,000.

BUDGET AND FINANCIAL IMPACT:

The estimated total levy from District Assessments is increasing by the CIP Index of 2.4% and is expected to be $90,200, the cost for services for fiscal year 2024-25 is estimated at $37,570, with a Reserve “set aside” of $52,630. Costs are apportioned to the parcels within the district, in proportion to the special benefit each parcel receives as established at the time the district was formed. This proposed budget includes $3,259 for the district’s proportional share of internal administrative services, based on the City’s cost allocation model estimate of 5%. The 2024-25 budget can be seen below.

REVIEWED AND RECOMMENDED:
63 The proposed 2024-25 budget will provide the same level of service provided in 2023-24. The City Engineer and Director of Administrative Services recommend approval.

POTENTIAL MOTION:

I MOVE TO APPROVE/DENY THE RESOLUTIONS AS FOLLOWS:

RESOLUTION NO. 2024-47, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD INITIATING PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ASSESSMENTS WITHIN THE STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF CHAPTER 6.4, DIVISION 2 OF THE GOVERNMENT CODE RESOLUTION NO. 2024-48, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD DECLARING ITS INTENTION TO LEVY AND COLLECT

ASSESSMENTS AND CHARGES WITHIN THE STREET AND DRAINAGE
MAINTENANCE ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND

APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING
64 RESOLUTION NO. 2024-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE STREET AND DRAINAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF CHAPTER 6.4, DIVISION 2 OF THE GOVERNMENT CODE
WHEREAS, the City Council through previous resolutions has established and levied annual assessments and charges for the Greenfield Street and Drainage Maintenance Assessment District No. 3 (hereinafter referred to as the “District”). The Greenfield Street and Drainage Maintenance Assessment District No. 3 was formed and is levied pursuant to the provisions of the Benefit Assessment Act of 1982, Chapter 6.4, Division 2 of the Government Code (hereinafter referred to as the “Act”). The Act provides for the collection of assessments and charges by the County of Monterey on behalf of the City of Greenfield to pay for the maintenance and services of improvements and facilities related thereto, and WHEREAS, the City Council of the City of Greenfield has determined that it is necessary and desirable to continue the current levels of public streets and public drainage system maintenance and services, and
WHEREAS, the City Council desires to initiate proceedings for the levy and collection of annual assessments and charges against lots and parcels of land within the various Zones of the District in Fiscal Year 2024-25 for the improvements and services that will provide benefit to the properties within the Districts pursuant to the applicable provisions of the Act, and WHEREAS, the City has appointed MNS Engineering (hereinafter referred to as the “Engineer”), for the purpose of assisting with the annual levy of the Districts, including the preparation and filing of the Engineer’s Report with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council hereby orders the Engineer to prepare and file with the City Clerk an Engineer's Report concerning the improvements, services and the proposed levy of assessments and charges for the fiscal year commencing July 1, 2024 and ending June 30, 2025 for the Districts, in accordance with Article 4 Section 54716 of the Act. Said Engineer’s Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy, the properties benefiting from the improvements, the method of apportioning the assessments and calculating the charges, and any substantial changes to the existing improvements.

3. An Assessment Diagram showing the district boundaries is on file with the Public Works Department.

4. The Greenfield Street and Drainage Assessment District No. 3 improvements and services include:
(a) Street maintenance that may include but is not limited to the repair and servicing of street surfaces, curbs, gutters, bridges, driveway approaches, sidewalks, barricades, delineation, signage or other facilities within the public street rights-of-way installed in connection with the development of 65 properties in the Vintage Meadows Tracts I and II, Oak Terrace Subdivisions, Greenfield Commons Apartments, Magnolia Place II Senior Apartments, Walnut Place and Walnut Terrace Apartments and that have been dedicated or easements granted to the City; (b) Storm drain and flood control maintenance that may include but is not limited to inspection, repair and servicing of drainage basins, inlets, catch basins, manholes, outlets, drywells, pumps, filters and storm drain pipes installed in connection with the development of properties of the Vintage Meadows Tracts I and II, Oak Terrace Subdivisions, Greenfield Commons Apartments, Magnolia Place II Senior Apartments, Walnut Place and Walnut Terrace Apartments as well as any off-site improvements and facilities directly associated with the aforementioned infrastructure that is deemed necessary to service or protect the properties including waste water treatment; (c) All appurtenant, equipment, materials and service contracts related to the aforementioned improvements and facilities;
(d) Specifically excluded are those improvements or facilities: located on private property or common areas; that may be provided or maintained by an agency other than the City; that may be provided by another assessment or tax levied by the City; or that may be provided and maintained by a Homeowner’s Association or similar entity.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
66 RESOLUTION NO. 2024-48

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING

ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS AND CHARGES WITHIN THE STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 3 FOR FISCAL YEAR 2024-25 AND APPOINTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, the City Council of the City of Greenfield has by previous resolution initiated proceedings for the levy and collection of assessments and charges against lots and parcels of land within the Street and Drainage Assessment District No. 3 (hereinafter referred to collectively as the “District”) for fiscal year 2024-25, and WHEREAS, the City Council of the City of Greenfield has ordered and received an Engineer’s Report for the District for fiscal year 2024-25 which has been filed with the City Clerk pursuant to the Benefit Assessment Act of 1982 (hereinafter referred to as the “Act”) and said report has been presented to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council of the City of Greenfield hereby finds that the improvements and the levy and collection of assessments and charges related thereto are in the public interest and convenience and benefit of the property owners within the District. The City Council hereby declares its intention to order the District improvements and to levy and collect assessments against the lots and parcels of land within the assessment district designated as the Greenfield Street and Drainage Assessment District No. 3 pursuant to the provisions of the Act for fiscal year 2024-25, commencing July 1, 2024 and ending June 30, 2025, to pay for the costs and expenses of the improvements described in Section 3 hereof.

3. The Greenfield Street and Drainage Assessment District No. 3 improvements and services include:
(e) Street maintenance that may include but is not limited to the repair and servicing of street surfaces, curbs, gutters, bridges, driveway approaches, sidewalks, barricades, delineation, signage or other facilities within the public street rights-of-way installed in connection with the development of the Vintage Meadows Tracts I and II, and Oak Terrace Subdivisions, and Greenfield Commons Apartments that have been dedicated to, or easement granted to the City; (f) Storm drain and flood control maintenance that may include but is not limited to inspection, repair and servicing of drainage basins, inlets, catch basins, manholes, outlets, drywells, pumps, filters and storm drain pipes installed in connection with the development of properties of the Vintage Meadows Tracts I and II, Oak Terrace Subdivision and Greenfield Commons Apartments as well as any off-site improvements and facilities directly associated with the aforementioned infrastructure that is deemed necessary to service or protect the properties including waste water treatment; (g) All appurtenant, equipment, materials and service contracts related to the aforementioned improvements and facilities;
(h) Specifically excluded are those improvements or facilities: located on private property or common areas; that may be provided or maintained by an agency other than the City; that may be provided by another assessment or tax levied by the City; or that may be provided and maintained by a Homeowner’s Association or similar entity.

No substantial changes in the improvements or services are proposed for fiscal year 2024-25. The Engineer’s Report for fiscal year 2024-25 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.
67 4. The assessments and charges for fiscal year 2024-25 are apportioned according to the method identified in the Engineer’s Report. An increase in levy equal to the Consumer Price Index, San Francisco Area — February 2024 (CIP) increase of 2.4% is proposed.

6. Reference is hereby made to the Engineer’s Report entitled “City of Greenfield, Street and Drainage Assessment District No. 3, fiscal year 2024-25, Engineer’s Report.” Said Report has been prepared and submitted under a single cover and is on file with the Public Works Department, and provides a description of the improvements, the boundaries of the District and any Zones therein and the proposed assessments and charges upon lots and parcels of land within the District.

7. Notice is hereby given that on the 11th day of June, 2024 at 6:00 pm, a public hearing will be held in the Council Chambers of the City Hall, 599 El Camino Real, Greenfield, California 93927, regarding the Street and Drainage Maintenance Assessment District No. 3. The public hearing will afford interested persons the opportunity to hear and be heard.

Any interested person may file a written protest with the City Clerk prior to the conclusion of the public hearing.

Following such public hearing the City Council shall consider and may take actions regarding the assessments and charges for fiscal year 2024-25.

8. The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

9. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 23rd day of April, 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________
Ann F. Rathbun, City Clerk
68 MEMORANDUM: April 18, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION TRANSFERRING WASTEWATER CAPITAL
IMPROVEMENT FUNDS IN THE AMOUNT OF $68,000 FROM 503-
390-85800, EMERGENCY REPAIRS WASTEWATER TREATMENT, TO
503-390-81580, SEWER VEHICLES TO PURCHASE TWO
TRUCKS FOR THE WASTEWATER TREATMENT PLANT; ONE

REPLACEMENT TRUCK AND ONE ADDITIONAL TRUCK FOR THE

WASTEWATER FLEET
BACKGROUND:

The Public Works Department, Wastewater Division, is in dire need of a replacement vehicle for the 2001 Dodge Ram 1500 2wd that has over 100,000 miles on it. The Dodge serves as the fuel truck for transporting diesel fuel to the wastewater plant to fill the tractor, as well as fuel generators citywide. In recent months, this truck has been in the repair bay 4 unexpected times and 1 time for scheduled maintenance.

It is pertinent that replacement vehicles and new fleet vehicles for the wastewater division be 4- wheel drive (4wd). With the extreme rain events over the past year and a half, wastewater staff has not been able to access the rapid infiltration basin are with all of the trucks, as 4wd was necessary for safety.

There are currently 3 passenger trucks in the wastewater division:
 2001 Dodge Ram 1500 2wd with over 100,000 miles & serves as the fuel truck has had 4 work orders submitted in the past 6 months, in addition to scheduled maintenance.  2007 Ford F150 2wd with close to 80,000 miles (replace in FY28)  2010 Ford F150 4wd with over 100,000 miles (replace FY 29) The Wastewater Division currently has 4 FTEs and will be requesting to add at minimum 1 FTE per fiscal year to prepare for the New MBR Treatment Plant when constructed.

The Emergency Repairs Wastewater Treatment Plant CIP was budgeted for $500,000 for FY 23/24. A majority of this emergency repair funding will not be used this fiscal year because the City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
69 WWTP is functioning better than in the past due to repairs being conducted over the past few years, and due to the two-foot soil clean out of the bottom of the Rapid Infiltration Basins.

Staff if proposing to purchase one replacement vehicle and one new sewer fleet vehicle if City Council so moves to approve.

Staff will issue a Request for Bid (RFB) for the two trucks, following the City’s purchasing policy, upon approval of the Resolution.

BUDGET AND FINANCIAL IMPACT:

There is no additional financial impact, as the request is to transfer funds from one Wastewater CIP to another Wastewater CIP, which was originally budgeted from the wastewater enterprise fund.

The amount below would be for the purchase of two 4wd trucks.

The transfer, if approved, would be as follows:

FROM TO AMOUNT
503-390-85800 503-390-81580 $68,000
RECOMMENDATION:

Staff recommends the City Council adopt the proposed Resolution to transfer Capital Improvement Funds as outlined in this staff report for the purchase of one replacement truck and one additional truck to add to the sewer fleet.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION #2024-49, A RESOLUTION TRANSFERRING WASTEWATER CAPITAL IMPROVEMENT FUNDS IN THE AMOUNT OF $68,000 FROM 503-390-85800, EMERGENCY REPAIRS WASTEWATER TREATMENT, TO 503-390- 81580, SEWER VEHICLES TO PURCHASE TWOTRUCKS FOR THE WASTEWATER TREATMENT PLANT; ONE REPLACEMENT TRUCK AND ONE ADDITIONAL TRUCK

FOR THE WASTEWATER FLEET
70 RESOLUTION NO. 2024-49

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

TRANSFERRING WASTEWATER CAPITAL IMPROVEMENT FUNDS IN THE AMOUNT OF $68,000 FROM 503-390-85800, EMERGENCY REPAIRS WASTEWATER TREATMENT, TO 503-390-81580, SEWER VEHICLES TO PURCHASE TWO TRUCKS FOR THE WASTEWATER TREATMENT PLANT; ONE REPLACEMENT TRUCK AND ONE

ADDITIONAL TRUCK FOR THE WASTEWATER FLEET
WHEREAS, the Public Works Departments, Wastewater Division, is in dire need of a replacement vehicle for the 2001 Dodge Ram 1500 2wd that has over 100,000 miles on it; and WHEREAS, the City desires to replace this vehicle with a new 4wd truck and purchase a new 4wd truck to add to the wastewater fleet; and
WHEREAS, it is pertinent that wastewater division vehicles be 4wd due to the terrain at the wastewater ponds; and
WHEREAS, currently there are 4 FTEs for the wastewater division, and more FTEs being added annually in anticipation of the new MBR WWTP that will be constructed in the next few years; and
WHEREAS, City Staff recommend the City Council approve the transfer of funds as indicated in the staff report; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. The amount of $68,000 is approved for transfer from 503-390-85800 to 503-390-84580 for the purchase of two wastewater vehicles.

2. The City Manager staff to issue a Requestion for Bid, and execute the purchasing contract on behalf of the City to the low bidder.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 23rd day of April, 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
71 DATE: April 9, 2023
AGENDA DATE April 23, 2023
TO: Mayor and Councilmembers
PREPARED BY: Evelin Meza, Assistant Planner
Paul Mugan, Director
TITLE: Housing Element Annual Progress Report (2023)

BACKGROUND
California Government Code Section 65400 mandates that cities and counties submit an annual report on the status of their Housing Element and any progress in its implementation to the California Department of Housing and Community Development (HCD). This Annual Progress Report (APR) fulfills statutory requirements to report certain housing information, including: the local agency’s progress in meeting its share of Regional Housing Needs Allocation (RHNA), certain rezoning activities, actions taken towards completion of Housing Element programs, and local efforts to remove governmental constraints to the development of housing.

APRs must be presented to the local legislative body for review and acceptance, then filed with HCD. The APR should be filed by April 1 of each year, and as such, City staff have submitted the report to HCD. However, should any changes be directed by the City Council, a revised report can be filed. The APR reports numbers of units planned and completed in the previous calendar year. Housing units issued building permits are counted toward the City’s RHNA objective for the current Housing Element Cycle. The City’s 5th Housing Element Cycle runs from December 2015 through December 2023.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
72 This year’s APR reports on the housing production for Calendar Year 2023, which is the last year of the 5th Housing Element Cycle. The city has remained current in its APR reporting requirements since 2019, following years of noncompliance.

SUMMARY
For the 2023 calendar year, the City issued building permits for 28 very-low-income units (Greenfield Commons), 72 low-income units (Greenfield Commons), and 28- moderate income units (ADUs and SFH) for a total of 128 building permits. This APR marks the final report for the 5th Regional Housing Needs Allocation (RHNA) cycle (2015-2023). In these eight years, the city exceeded its RHNA allocation in all income categories, with 363 new units required and 746 units permitted, as seen in Table I.

Table I. RHNA Allocation and Permits Issued (5th cycle) Income Category RHNA Allocation Permits Issued
Very low-income 87 192
Low-income 57 269
Moderate 66 114
Above Moderate 153 171
Total 363 746
The City’s progress on the 5th Cycle Housing Element was reported to HCD on April 1st, 2024. The main housing production summary table is Table B, which is included as Attachment 1 to this staff report. The full 2023 APR can be accessed on the Community Development Department’s webpage at the following link:
https://ci.greenfield.ca.us/166/Community-Development .

Next year, the city will begin reporting for the 6th RHNA cycle (2023-2031). For this cycle, the City has been tasked with planning for a total of 730 new housing units. This includes 101 units for very low-income households, 66 units for low-income households, 184 units for moderate-income households, and 379 units for above-moderate income households.

The City’s new Housing Element (document) will create the framework for the future of housing development in Greenfield from 2023-2031 and is currently being prepared by Housing Element consultant Brent Slama. The second draft of the Housing Element is posted on the city website and will be passed back to HCD following a public review period.
73 Table II. RHNA Allocation (6th cycle)
Income Category RHNA Goal Permits Issued
Very low-income 101 28
Low-Income 66 71
Moderate Income 184 21
Above Moderate 379 5
Total 730 125

RECOMMENDATION
Staff recommends that the City Council receive and accept the City’s 2023 Housing Element Annual Progress Report.

ALTERNATIVES

1. Take no action

2. Provide alternative direction to staff

PROPOSED MOTION

I MOVE THAT THE CITY COUNCIL OF THE CITY OF GREENFIELD RECEIVE AND ACCEPT THE CITY’S 2023 HOUSING ELEMENT ANNUAL PROGRESS REPORT.

ATTACHMENT

1. Attachment 1 – Table B of the 2023 APR
74 Jurisdiction Greenfield ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
1 Projection Period 3 4
RHNA Allocation by
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years) Total Remaining
RHNA by Income
Level
Deed Restricted - 4 - 49 - - - - - -
Non-Deed Restricted - - - - - - 31 80 - 28
Deed Restricted - 27 12 14 - - - - - -
Non-Deed Restricted - - - - - - - 49 95 72
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - 22 - 2 - - 6 36 20 28
Above Moderate 153 - 3 2 7 2 5 52 53 47 - 171 -
363
- 56 14 72 2 5 89 218 162 128 746 -
5 6 7
Extremely low-Income
Need 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date Total Units
Remaining
44 - - - - - - - - 28 28 16
VLI Deed Restricted
VLI Non Deed Restricted
-
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
-
192
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
114 Moderate
87 57
66 Please contact HCD if your data is different than the material supplied here 269
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
-
Attachment 1
75 City Council Memorandum 599 El Camino Real, Greenfield CA 93927, 831-674-5591 www.ci.greenfield.ca.us
DATE: April 1, 2024
AGENDA DATE: April 23, 2024
TO: City Council Members
PREPARED BY: Evelin Meza, Assistant Planner
Paul Mugan, Director
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD OBJECTING TO THE MONTEREY
COUNTY TAX COLLECTOR’S PROPOSED SALE OF

ONE PARCEL OF PROPERTY IN THE CITY OF
GREENFIELD [APN: 109-116-003-000] FOR NONPAYMENT OF DELINQUENT PROPERTY TAXES, AND AUTHORIZING THE EXECUTION OF AN “AGREEMENT
TO PURCHASE TAX-DEFAULTED PROPERTY”

BETWEEN THE CITY AND THE MONTEREY COUNTY

BOARD OF SUPERVISORS

BACKGROUND AND SUMMARY
On or about March 2024, city staff was notified that a parcel in the City of Greenfield, within the Specific Plan area [APN: 109-116-003-000] would be sold at a public auction. Pursuant to California Revenue & Taxation Code Chapter 8 of Part 6 Division 1, beginning with Section 3791, public agencies, taxing agencies, and eligible non-profit organizations are allowed to enter into an agreement to purchase tax-defaulted property. This can be done by either objecting to the sale of the property scheduled for auction or requesting to purchase unsold property from prior auctions.

Since the sale of the property has already been approved for a Chapter 7 sale, the City must provide an application to the County of Monterey including a written objection to the sale, and a resolution confirming the purchase of the parcel for $40,500 plus the cost of advertising the sale.
76 1
Once materials are submitted, the matter will be placed on the agenda for approval by the Board of Supervisors. Following Board approval, the agreement will be sent to the State Controller for state approval. After receiving state approval, the County will provide notice to lienholders of record and publish the notice of sale in a newspaper of general circulation. During this period, the city will be able to purchase the property.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution 1) objecting to the Monterey Tax Collector’s proposed sale of one parcel of property in the City of Greenfield [APN: 109-116-003] for non-payment of delinquent property taxed, and 2) authorizing the execution of an “Agreement to Purchase Tax-defaulted Property” between the City and the Monterey County Board of Supervisors.

ALTERNATIVES

1. The City Council could decide not to adopt a resolution objecting to the sale and authorizing the agreement.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO.2024-50, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD OBJECTING TO THE MONTEREY TAX COLLECTOR’S PROPOSED SALE OF ONE PARCEL OF PROPERTY IN THE CITY OF GREENFIELD [APN: 109-116-003-000] FOR NON-PAYMENT OF

DELINQUENT PROPERTY TAXES, AND AUTHORIZING THE EXECUTION OF AN “AGREEMENT TO PURCHASE TAX-DEFAULTED PROPERTY”

BETWEEN THE CITY AND THE MONTEREY COUNTY BOARD OF

SUPERVISORS

ATTACHMENTS

1. Exhibit

2. Resolution 2024-50
77 Attachment 1
Parcel Exhibit
78 RESOLUTION NO. 2024-50

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD OBJECTING TO THE MONTEREY TAX COLLECTOR’S PROPOSED SALE OF ONE PARCEL OF PROPERTY IN THE CITY OF GREENFIELD [APN NO. 109-116-003-000] FOR NONPAYMENT OF DELINQUENT PROPERTY TAXES, AND AUTHORIZING THE EXECUTION OF AN “AGREEMENT TO PURCHASE TAX-DEFAULTED PROPERTY”

BETWEEN THE CITY AND THE MONTEREY COUNTY BOARD OF SUPERVISORS WHEREAS, the City of Greenfield has received notice from the Monterey County Tax Collector that property located as roadways with the Walnut Avenue Specific Plan area, in the City of Greenfield, is subject to sale at public auction for non-payment of delinquent property taxes; and
WHEREAS, the current and future use of the subject parcel in its totality is, and will remain, as a principal arterial street within the commercial specific plan area adjacent to the Hwy 101 Walnut Avenue interchange.

WHEREAS, the involved parcel is currently being used as a public street; and WHEREAS, the City of Greenfield, as a taxing agency that is also a revenue district pursuant to California Tax and Revenue Sections 122 and 3695.4, has the right to object to the Tax Collector’s proposed sale of said property by providing a certified copy of a resolution adopted by the City’s governing body objecting to the sale to the Monterey County Board of Supervisors and the Monterey County Tax Collector no later than 6 weeks prior to the date of the proposed sale; and WHEREAS, in addition to its objection to the proposed property sale, the City must also, and in fact agrees to file a proposed Chapter 8 “Agreement to Purchase TaxDefaulted Property” with the Monterey County Board of Supervisors and the Monterey County Tax Collector by which the City agrees to purchase the involved parcel of property; and
WHEREAS, the purchase price for the parcel will be $40,500, plus the cost of advertising the sale and reimbursement costs for a title report; and WHEREAS, General Plan and California Environmental Quality Act considerations concerning the use of the involved parcel were adequately addressed by the City at the time of the approval of the Walnut Avenue Specific Plan project, and as such, no further action is required.

NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Greenfield as follows:

1. All the recitals set forth above are true and correct to the best of its knowledge, and by this reference, are incorporated herein.
79 2. Pursuant to the authority provided by California Revenue and Taxation Code Section 3695, the City of Greenfield, as a taxing agency/revenue district, hereby notifies the Monterey Tax Collector and the Monterey County Board of Supervisors of its objection to the sale of one parcel of property, described below, which has been identified as being subject to sale at public auction for non-payment of delinquent taxes in a “Notice to Taxing Agencies/ Revenue Districts” sent by the Monterey County Treasurer-Tax Collector and received by City on or about March 2024:

APN 109-116-003-000 at no address because it is a street

3. The City Council hereby approves the “Agreement to Purchase Tax-Defaulted Property,” and authorizes and directs the City Manager to execute the same on the City’s behalf. Among other matters, said Agreement referenced supra consents to a purchase price of $40,500, plus the cost of advertising and sale and reimbursement costs, for the involved parcel of property.

4. The City Manager is directed to transmit certified copies of this resolution and all attachments to the Monterey County Tax Collector and the Monterey County Board of Supervisors prior to May 1, 2024.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 23rd day of April 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
____________________________________
Robert White, Mayor
Attest:
____________________________________
Ann F. Rathbun, City Clerk
80 1
DATE: April 16, 2024
AGENDA DATE April 23, 2024
TO: Mayor and Councilmembers
PREPARED BY: Paul Mugan, Community Development Director TITLE: CONSIDERATION OF A PROFESSIONAL SERVICES CONTRACT GREATER THAN $25,000 TO BPR FOR BUILDING INSPECTION, AND

BUILDING PLAN REVIEW AND BUILDING OFFICIAL SERVICES

BACKGROUND
Among the city of Greenfield’s strategic values, recruiting best in class personnel to carry out departmental responsibilities is a high priority. The Community Development Department is committed to this value. Community Development has been able to hire Planning and Building Technicians and an Assistant Planner from local candidates. Each of these recent hires remains with the City and meet or exceed high performance standards. While the goal is to hire local talent to fill professional positions, the expertise and skills-set required in particular positions, sometimes make it more affordable to hire consultant staff. For example, the City has had open a recruitment for a Building Official at least during the last ten months. There have been no applicants. Similarly, the city has received few applications, if any, for the open positions of Senior Planner and Building Inspector. The City has not filled these positions with FTE for numerous years.

It is typical for the department to rely on a combination of contract and FTE personnel to accomplish work. Following disparate attempts to stabilize the building department’s overall activities following the departure of the previous Building Official, Mr. Gabriel Martinez, the City circulated an RFP seeking assistance and considered various alternatives. After significant vetting and consideration to the responses to the RFP, staff recommends that the City Council maintain the seamless delivery of professional services in Building Official, plan review, and Building inspection services by entering a contract with BPR for the subject professionals services.

BPR Consulting would perform the responsibilities of the Building Official, Plan Review and Building Inspection Services in accordance with Attachment “A” and Fee Schedule found in Attachment B. A review of requisite service requirements and service capacity of BPR, City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
81 2
indicates that BPR is qualified and well-suited to perform the necessary duties. It is recommended the City Council approve the subject contract included as Attachment A, subject to modification by the City Manager if warranted.

RECOMMENDATION
It is recommended the City Council approve the subject contract.

ATTACHMENTS
“A” Draft Contract with BPR with Attachment A Terms
“B” Fee Schedule
82 3
RESOLUTION 2024 – 51

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AWARDING A

PROFESSIONAL SERVICES CONTRACT TO BPR CONSULTANTS FOR PROFESISIONAL

BUILDING SERVICES OR AN INITIAL THREE YEAR TERM ON A TIME AND MATERIALS BASIS

AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS CONTRACT WHEREAS, the City of Greenfield is required to process building permit applications and conduct inspection in compliance with the City’s Building Code; and WHEREAS, on March 22, 2024, the City of Greenfield released a Request for Proposal for land use professional services, including for building services such as building plan check, building inspections, and building official duties and other associated building tasks of related services; and WHEREAS, the proposal was reviewed by City staff and determined to be responsive to the Request for Proposal and its terms; and
WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services contract to BPR Consultants for professional building services detailed herein, for the City of Greenfield for an initial term of three years, with two possible 3-year extensions;
NOW,THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract be awarded to BPR Consultants to provide professional building services for the City of Greenfield on a time and materials basis as assigned by the City Manager or his designee:

2. That the City Manager is authorized to negotiate the final terms and conditions of and execute the professional services contract with BPR Consultants on behalf of the City of Greenfield; and

3. That the City Manager is authorized to approve up to two 3-year contract extensions, should the services of BPR Consultants be satisfactory and should additional building consultant services be needed by the City.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 23rd day of April 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________________
Robert White, Mayor

ATTEST:
_____________________________
Ann r. Rathbun, City Clerk
83 Rev 9/15

CITY OF GREENFIELD

AGREEMENT WITH BPR
FOR PROFESSIONAL BUILDING SERVICES OVER $25,000
THIS AGREEMENT, is made and effective as of April 23, 2024, between the City of Greenfield a general law City and Municipal Corporation of the State of California ("City") and BPR ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM. This Agreement shall commence on or about April 24, 2024 and shall remain and continue in effect until tasks described herein are completed, but in no event later than April 30, 2027, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES. Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE. Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant represents to the City that it has the qualifications necessary to perform the tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed time and materials for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement.
b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed 15% of the contract amount approved by City Council or $25,000, whichever is less. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, for services provided in the 84 Rev 9/15
previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice of termination. City shall not be obligated to explain its reasons for termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 3.

6. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall constitute default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his or her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities 85 Rev 9/15
related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, officials, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the negligence of the City.

9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.

Consultant agrees to provide insurance in accordance with the requirements set forth in Exhibit C. If consultant uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so.

10. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 86 Rev 9/15

11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

12. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice:

To City: City of Greenfield
599 El Camino Real
Greenfield, California 93927
Attention: - - - -
To Consultant: Ron Beehler, SE, CBO
1027 Central Place
Madera, CA93637

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only BPR employees shall perform the services described in this Agreement. BPR may use assistants, under their direct supervision, to perform some of the services under this 87 Rev 9/15
Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of Mark Meadows from Consultant's employ. Should he or she leave Consultant's employ, the city shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.

17. LITIGATION. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Greenfield. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.

18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Ron Beehler, SE, CBO Date Paul Wood Date
Title: Principal City Manager
Attest:
____________________________________ _________________________________ By: Date Ann Rathbun Date
88 Rev 9/15
Title: City Clerk
[Two signatures of corporate officers required] Approved As to Form:
_________________________________
Jennifer Thompson Date
City Attorney
89 Rev 9/15

EXHIBIT A

TASKS TO BE PERFORMED

90 Rev 9/15

EXHIBIT B

PAYMENT SCHEDULE

91 Rev 12/13 9

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff.

Total limits shall be no less than $1,000,000.00 per occurrence for all coverages and $1,000,000.00 general aggregate. City and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10, or equivalent form, as determined by Risk Management staff (in no event will City accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured.

Umbrella Liability Insurance (if necessary to meet limits requirements) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a “drop down” provision providing primary coverage above a maximum $25,000.00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.

There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Business Auto/Umbrella Liability Insurance. Primary coverage shall be at least as broad as ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto). Limits shall be no less than $1,000,000.00 per accident. Starting and ending dates shall be concurrent. If Consultant owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

Workers' Compensation/Employer's Liability shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than $1,000,000 per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respect to the City, its employees or agents.

Professional Liability Insurance. Coverage shall be written on a policy form that provides professional liability insurance, errors and omissions or equivalent coverage appropriate to the Consultant's occupation or service. The policy limit shall be no less than $1,000,000.00 per claim and in the aggregate.

Consultant and City further agree as follows:

1. This Exhibit supersedes all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 92 Rev 12/13 10

2. Nothing contained in this Exhibit is to be construed as affecting or altering the legal status of the parties to this Agreement. The insurance requirements set forth in this Exhibit are intended to be separate and distinct from any other provision in this Agreement and shall be interpreted as such.

3. All insurance coverage and limits provided pursuant to this agreement shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. Requirements of specific coverage features or limits contained in this Exhibit are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

5. For purposes of insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards, performance of this Agreement.

6. All general or auto liability insurance coverage provided pursuant to this Agreement, or any other agreements pertaining to the performance of this Agreement shall not prohibit Consultant, and Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

7. Unless otherwise approved by City, Consultant's insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best's” Insurance Guide rating of “A:VII+.” Self-insurance will not be considered to comply with these insurance specifications.

8. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant.

9. Consultant agrees to provide evidence of the insurance required herein, satisfactory to City, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability and umbrella liability policies (if any) using ISO form CG 20 10 or equivalent form, as determined by Risk Management staff. Consultant shall also provide a waiver of subrogation endorsement to Consultant's workers' compensation policy applicable to the City. Certificate(s) are to reflect that the insurer will provide 30 days notice of any cancellation of coverage and all policies must be endorsed accordingly. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation and to delete the word "endeavor" with regard to any notice provisions. Consultant agrees to provide complete copies of policies to City upon request.

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at 93 Rev 12/13 11
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

11. Consultant's insurance presented in compliance with these specifications shall not include self-insured retentions or deductibles unless declared to the City and approved by the City Manager. The City may require evidence of financial security if deductibles or self-insured are part of the Consultant's liability program.

12. Any actual or alleged failure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Agreement or to inform Consultant of noncompliance with any insurance requirements in no way waives any right or remedy of City or any additional insured, in this or any other regard.

13. Consultant agrees to require all subconsultants or other parties hired for this project to provide general liability insurance naming as additional insureds all parties to this Agreement. Consultant agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here. Consultant agrees to require that no contract used by any subconsultant or contracts Consultant enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this agreement. Consultant agrees that upon request all agreements with subconsultants or others with whom Consultant contracts with on behalf of City, will be submitted to City for review. Failure of City to request copies of such agreement will not impose any liability on City, or its employees.

14. If Consultant is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its Managers, Affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

15. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant that includes City as a defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
94 1
DATE: April 16, 2024
AGENDA DATE April 23, 2024
TO: Mayor and Councilmembers
PREPARED BY: Paul Mugan, Community Development Director TITLE: CONSIDERATION OF A PROFESSIONAL SERVICES
CONTRACT GREATER THAN $25,000 TO BRENT SLAMA

CONSULTING, FOR ADVANCED PLANNING AND CURRENT

PLANNING SERVICES

BACKGROUND
Among the City of Greenfield’s strategic values, the work to recruit the best in class personnel to carry out departmental responsibilities ranks high among departmental priorities. The Community Development Department is committed to this value. The Community Development Department also has been able to hire two Planning and Building Technicians and one Assistant Planner from local candidates. Each of these recent hires remains with the City and continues to meet or exceed high performance standards, including requisite probationary periods.

While the goal to hire local talent to fill professional positions remains in-effect, some required tasks like preparation of the City’s Housing Element, can require the expertise and skills-set the city lacks in its FTE. This is especially true with senior planning activities. Consultant staff can accomplish specialized Advanced Planning duties more efficiently in many circumstances, than FTE personnel. Toward that effort, the City entered into an Agreement with Brent Slama Consulting in September of last year, for sums less than $25,000, to commence work on the City’s required Housing Element update. This important document is the first element of the General Plan, among seven requiring updating.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
95 2
At present, the City is in its second pass-back period in terms of HCD’s review of the City’s Housing Element. However, Mr. Slama’s obtaining agreement is approaching the 95% mark to exhaustion. It is also relevant that Mr. Slama’s work on the Housing Element qualifies for AMBAG grant funds for this purpose. Concurrent with finishing up the Housing Element, additional advanced planning tasks consistently present departmental staff, for which Mr. Slama has effectively addressed in the absence of inhouse FTE. In fact, Mr. Slama’s expertise in implementing and achieving the accomplishment of “other duties as assigned” supports staff recommendation to extend the existing working relationship between the Community Development Department and Brent Slama consulting.

Therefore, it had been determined the City may realize economy of scale efficiencies by entering into a permanent time and materials contract with Brent Slama consulting rather than permitting the existing Agreement to terminate Mr. Slama’s contributions. To continue his work to secure Housing Element compliance with HCD, and help facilitate the City’s preparation of its General Plan for the period 2025 – 2050, and other projects, staff recommends the City Council approve the controlling Resolution attached herein, in accord with the terms and conditions in Attachments A and B.

It is also relevant to the analysis supra, that the Community Development Department continues to recruit for a senior Planner position. The ideal preference is to hire professional FTE, and therefore outside recruitment of a Senior Planner will continue with the hope of attracting the best in class to work in the City of Greenfield. It is noteworthy and a professional development phenomena that the land use planning activities ongoing in the department, reflect a complexity and breadth of range found anywhere with larger populations. The current Senior Planner recruitment has been posted now for over ten months. Unfortunately, the City has received no applications from qualified candidates. The typical variables of pay in the public sector and the rural location of Greenfield’s jurisdiction it is believed, inhibits the pairing strong staff with a very good professional opportunity.

RECOMMENDATION
It is recommended the City Council approve the subject contract.

ATTACHMENTS
“A” Resolution of approval
“B” Draft Contract with fee schedule
96 3
RESOLUTION 2024 – 52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

AWARDING A PROFESSIONAL SERVICES CONTRACT TO BRENT SLAMA

CONSULTANTS FOR PROFESISIONAL ADVANCED AND CURRENT PLANNING

SERVICES FOR AN INITIAL THREE YEAR TERM ON A TIME AND MATERIALS

BASIS AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE

THIS CONTRACT
WHEREAS, the City of Greenfield is required to have an HDC-approved Housing Element without experiencing present and future sanctions; and

WHEREAS, the city aspires to, and has completed, substantive work towards obtaining an HCD-approved Housing Element update; and,
WHEREAS, the city continues to experience a high demand for both advanced an current planning services with a wide range of complexity for projects within the community; and,
WHEREAS, the city’s recruitment efforts have been inadequate to recruit inhouse the necessary skills set and experience sought after to address the current workload, having recruited for an FTE Senior Planner without success for the last ten months; and,
WHEREAS, the General Plan update looms as a major advanced planning activity that the City should staff with the optimal consultant/FTE mix of staffing; and, WHEREAS, on March 22, 2024, the City of Greenfield released a Request for Proposal for various land use professional services, including specifically planning services; and
WHEREAS, Brent Slama, responded to the subject RFP, complementary to his work to continue preparation and certification of the City’s Housing Element update; and,
WHEREAS, the Brent Slama Consulting proposal was reviewed by City staff and determined to be responsive to the Request for Proposal and its terms; and WHEREAS, the City Manager and the Community Development Director recommend that the City Council award a professional services time and materials contract to Brent Slama Consulting, to perform the professional planning services detailed herein for the City of Greenfield for an initial term of three years, with two possible 3-year extensions;
97 4
NOW,THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield:

1. That a professional services contract be awarded to Brent Slama Consultants to provide professional planning services for the City of Greenfield on a time and materials basis as assigned by the City Manager or his designee:

2. That the City Manager is authorized to negotiate the final terms and conditions of, and execute, the professional services contract with Brent Slama Consulting on behalf of the City of Greenfield; and

3. That the City Manager is authorized to approve up to two 3-year contract extensions, should the services of Brent Slama Consultants be satisfactory and should additional planning consultant services be needed by the City.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 23rd day of April 2024, by the following vote:

AYES, and all in favor, therefore, councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
___________________________________
Robert White, Mayor

ATTEST:
_____________________________
Ann F. Rathbun, City Clerk
98 Rev 9/15

CITY OF GREENFIELD

AGREEMENT WITH BRENT SLAMA CONSULTING
FOR PROFESSIONAL BUILDING SERVICES OVER $25,000
THIS AGREEMENT, is made and effective as of April 23, 2024, between the City of Greenfield a general law City and Municipal Corporation of the State of California ("City") and Brent Slama Consulting ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

4. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed time and materials for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Any terms or conditions set forth on Exhibit A or Exhibit B which do not describe the work to be performed, the payment rates and terms, or the payment schedule have not been agreed to by the City and shall not be deemed a part of this Agreement.
b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council or, if pursuant to its authority, the City Manager, or his or her designee. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or the City’s representative and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed 15% of the contract amount approved by City Council or $25,000, whichever is less. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to 99 Rev 9/15
all nondisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. d. Notwithstanding the above provisions, Consultant shall not be paid for any work performed until it has submitted to the City a fully completed and executed Internal Revenue Service Form W-9.

7. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities 100
Rev 9/15
related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, video and sound recordings, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.

To City: City of Greenfield
599 El Camino Real
Greenfield, California 93927
Attention: - - - -
To Consultant: Brent Slama Consulting
220 Alves Lane
Greenfield, CA 93927

14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only BPR employees shall perform the services described in this Agreement. BPR may use assistants, under their direct supervision, to perform some of the services under this 102
Rev 9/15
Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of Mark Meadows from Consultant's employ. Should he or she leave Consultant's employ, the city shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT CITY OF GREENFIELD
___________________________________ ________________________________ By: Brent Slama Date Paul Wood Date
Title: Principal City Manager
Attest:
____________________________________ _________________________________ By: Date Ann Rathbun Date
103
Rev 9/15
Title: City Clerk
[Two signatures of corporate officers required] Approved As to Form:
_________________________________
Jennifer Thompson Date
City Attorney
104
Rev 9/15

EXHIBIT A

TASKS TO BE PERFORMED

1. Assignment and completion of senior-level development projects in accord with Greenfield Municipal Code public noticing and other requirements a. Analysis and Report writing
b. Cannabis – all operations as assigned
c. Transition staffing – training
d. Senior level projects as assigned, to included possible annexations before LAFCO and other advanced planning initiatives.

2. Training of staff
a. Train Assistant Planner and as appropriate Technician staff b. PSA, CEQA, AICP, GP, ZC, SMA
c. IDR – COA as assigned

3. Continued updating of the City’s Housing Element from Passback two to finish, as assigned.

4. Facilitation of General Plan update, as assigned..
105
Rev 9/15

EXHIBIT B

PAYMENT SCHEDULE
Brent Slama, AICP $195 / hour
Administrative/Clerical $105/ hour
106
Rev 12/13 9

EXHIBIT C

INSURANCE REQUIREMENTS
The following coverages will be provided by Consultant and maintained on behalf of the City and in accordance with the requirements set forth herein.

Commercial General Liability/Umbrella. Primary insurance shall be at least as broad as ISO-CGL form No. CG 00 01 or equivalent form, as determined by Risk Management staff.

There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates.

Consultant and City further agree as follows:

10. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at 108
Rev 12/13 11
least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

16. It is agreed that insurance provided pursuant to these requirements will not be limited to coverage for the vicarious liability or supervisory role of any additional insured. All insurance coverage and limits provided are intended to apply to the full extent of the policies. Nothing contained in this agreement limits the application of such insurance coverage.
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DATE: April 15, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, Public Works Director
Douglas Pike, PE, City Engineer
TITLE: APPROVAL OF CONTRACT CHANGE ORDERS (CCOs) 1-4 FOR CAPITAL IMPROVEMENT PROJECT (CIP 2306), STREET,
DRAINAGE AND PEDESTRIAN IMPROVEMENTS ON 12TH

STREET BETWEEN OAK AVENUE AND ELM AVENUE

BACKGROUND AND SUMMARY
On February 28, 2023, Council Approved an overall project budget in the range amount of $1,284,000 - $1,402,000 and appropriated $115,000 for design.

On January 9, 2024, City Council awarded the project construction to Monterey Peninsula Engineers (Contractor) in the amount of $772,451.00 with an approved contingency of $115,850.00 for a total of $888,301.

The purpose of this staff report is to seek approval of four (4) CCOs to resolve several conflicts that were anticipated to be defined and resolved during construction. The total additional amount, above the originally budgeted contingency requested, is $109,457.76.

If approved, the total project revised total remains within the $1,284,000 - $1,402,000 range for project implementation approved by Council on February 28, 2023.

Finally, It was determined that a PG&E supply main and services would need to be lowered to accommodate the street improvements. PG&E was notified as soon as the contractor had identified the length of the conflict. This work is in the final stages of design and scheduling for completion, at the expense of PG&E. Public works will notice all affected residents of the schedule revision.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
110

ANALYSIS
The four CCOs required for project completion are listed in the table below. They are all utility related and are necessary because the reconstruction of 12th Street included re-grading to eliminate a “rise” or hill in the road for drainage purposes.

The City project was designed, advertised and awarded while the Magnolia Apartments development improvements to 12th Street were being constructed. These utility items were anticipated but could not be well defined until construction of Magnolia Apartments street improvement was complete, the as-built condition could be assessed, and the current contractor could pothole, stake and define the limits and an optimum solution could be developed.

These Contract Change Order items can be described as follows:

1. CCO#1, Design change resulting in deeper Storm Drain excavation and backfill (150 LF):

The post-construction final configuration of road and utilities constructed by Magnolia Apartments phase 2 required the adjustment of the depth of 150 LF of storm drain by 2 feet on the west side of the street to accommodate gravity flow. This resulted in additional excavation and backfill in the total amount of $6,937.76.

2. CCO #2, Modification of Clark Colony Irrigation Channel and Pipe (22 LF). The City was initially informed that a short run of Clark Colony could be removed or abandoned, which was reflected in the design. During construction Clark Colony indicated that there was an active shareholder downstream of that location and requested the project install a pipe under the portion of the road being rebuilt by the City. This resulted in the additional work in the total amount of $8,370, which was approved by the Public Works Director to be completed immediately via time and materials.

3. CCO #3, Landscape Wall (less than 30” high) for Conformance of new sidewalk to private property. This work includes ~400 LF of concrete wall along 12th Street frontage, with 120 LF of treated wood wall for driveway conformance at four driveways. The current final conformance strategy is a result of negotiation with adjacent property owners, using asbuilt survey and supplemental design following Magnolia Apartments improvements construction. The negotiated value of this additional work is $55,000.

4. CCO #4, Relocate and Lower 12” water line (280 LF). The work performed by Magnolia Apartments Phase 2 was known to reduce the amount of “cover” over a portion of the existing water main, and the City had them perform a few potholes to ascertain the depth of the line. These affirmed an issue but could not define the length of replacement. It was also anticipated that the as-built condition might leave enough vertical separation to remediate this shallow pipe with a concrete cap. After Magnolia’s work was complete and the City’s project could thoroughly explore the as-built conditions, it was determined that the better solution, rather than use a concrete cap, was to lower/relocate 280 LF of water main to a minimum depth of 30” at a negotiated cost of $155,000. The City performed a “shut-down test” to affirm necessary isolation valves can be effectively closed for this work.
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The Four CCOs Can be Described as Follows:

CCO
No.

Description Negotiated
Cost Proposal
Amount
Added Working
Days
CCO #1 Design change resulting in deeper Storm Drain excavation and backfill (150 LF)
$6,937.76 0
CCO #2 Modification of Clark Colony Irrigation Channel and Pipe (22 LF)
$8,370 2
CCO #3 Landscape Wall for Conformance of new sidewalk to private property $32,200 (Frontage Landscape wall, 400’ Concrete) + $22,800 (120’ Driveway conformance
Landscape walls, treated wood)
$55,000 10
CCO #4 Relocate and Lower 12” water line (280 LF) $155,000 10 Previously approved Contingency $115,850
TOTAL Additional Required for these four CCO’s $109,457.76 Two additional pending changes of nominal expense are: 1. Contract time added for lowering/relocating gas main. PG&E owns this facility. PG&E is designing and performing this work. They were contacted immediately upon the contractor (MPE) defining the length and extent of conflict. This is currently in process and the time impact is still unknown but is being followed up on almost daily; and 2. Construction of a percolation drain box to resolve an existing ponding issue on Elm Avenue at 12th Street, with associated pavement repair, that is not directly related to the original scope of the 12th Street work.

BUDGET AND FINANCIAL IMPACT
This request is for approval of additional funding in the amount of $109,457.76 to complete the proposed change order work.

These funds are available in the CIP Fund for this CIP project as discussed above.

RECOMMENDATION
That City Council approve the four contract change orders and work to be added to the existing contract with MPE for the construction of the 12th Street Improvement Project as described in CCOs 1-4 in the amount of $109,457.76.

PROPOSED MOTION

I MOVE THAT THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPT, RESOLUTION #2024-53, A RESOLUTION APPROVING CONTRACT CHANGE ORDERS (CCOs) 1-4 AND AUTHORIZE AN INCREASE IN THE CONTRACT

AMOUNT TO MONTEREY PENINSULA ENGINEERS IN THE COMBINED TOTAL AMOUNT OF $109,457.76 FOR CAPITAL IMPROVEMENT PROJECT (CIP 2306), STREET, DRAINAGE AND PEDESTRIAN IMPROVEMENTS ON 12TH STREET

BETWEEN OAK AVENUE AND ELM AVENUE
112
RESOLUTION NO. 2024-53

A RESOLUTION APPROVING CONTRACT CHANGE ORDERS (CCOS)
1-4 AND AUTHORIZE AN INCREASE IN THE CONTRACT AMOUNT

TO MONTEREY PENINSULA ENGINEERS IN THE COMBINED
TOTAL AMOUNT OF $109,457.76 FOR CAPITAL IMPROVEMENT
PROJECT (CIP 2306), STREET, DRAINAGE AND PEDESTRIAN
IMPROVEMENTS ON 12TH STREET BETWEEN OAK AVENUE AND

ELM AVENUE
WHEREAS, This project is intended to complete street, drainage and pedestrian improvements on the west side of 12th Street between Oak Avenue and Elm Avenue. This is a key pedestrian route for students accessing Vista Verde Middle School, as well as Oak Avenue Elementary School.

WHEREAS, Street, drainage and pedestrian improvements to the East Side of 12th Street in this block have been completed as a condition of approval by the Magnolia Place Apartments, Phase II, and
WHEREAS, The CIP Budget was approved by the City Council on February 28, 2023 in the range amount of $1,284,000 - $1,402,000, and
WHEREAS, Funding for this project is from a mix of grant funds from The Transportation Agency for Monterey County (TAMC) “Safe Routes To Schools” funds, and the City’s costs are from Traffic Impact Fees, and the Streets Fund (Gas-Tax and Measure X program funds.); and WHEREAS, On January 9, 2024, City Council awarded the project to Monterey Peninsula Engineers (Contractor), and
WHEREAS, Staff seek approval of four (4) CCOs to resolve various issues manifest during construction impeding progress on the 12th Street Improvement Project; and WHEREAS, City Staff recommends that council approve the additional work and funds for the construction of the 12th Street Improvement Project as described in CCOs 1-4 in the amount of $109,457.76. This additional contract allowance approval is within the amount of previously approved funds already set aside for this CIP Project, and in addition to the originally allocated contingency funds.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. The City Council hereby approves the additional work and funds for the construction of the 12th Street Improvement Project as described in CCOs 1-4 in the amount of $109,457.76. This additional contract allowance approval is within the amount of previously approved funds already set aside for this CIP Project; and 113

2. The City Manager is authorized to work with the Public Works Director to direct the Contractor to perform these additional contract services as authorized within this appropriation under their current construction contract.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 23rd day of April, 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
114
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
MEMORANDUM:

AGENDA DATE:

TO:

FROM:

TITLE:

April 16, 2024
April 23, 2024
Mayor and City Council
Jesus Perez, Recreation Manager

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GREENFIELD TO SUPPLEMENTALLY
APPROPRIATE $19,550 FOR FY 2023-2024 FOR

RECREATION EXPENDITURES
PURPOSE:

This item's purpose is to make budget adjustments in the Recreation department that were unexpected at the original budget adoption. In most cities, at the midpoint of the fiscal year, departments review current spending to forecast the remainder of the fiscal year. Many times, this will include supplemental appropriations and revenue forecast adjustments. For us, this year is no exception.

BACKGROUND:

In the past year, the Recreation Department has grown and expanded programs such as softball, basketball, flag football, homework/video game clubs, arts, grant-funded classes, and more. With that came the occupation and management of the Cultural Arts Center. This expansion has also increased our spending. For this reason, recreation service expenses, staff training, and other notable utility expenses, such as electricity, have grown. Additionally, the growth and expansion of our programs have led to a surplus in revenues for the year, as shown in the chart below. 2022-2023
Total
Activity
2023-2024
Total Budget
2023-2024
YTD
Activity
Expected
additions
Total 2023-24
Expected
Total 2023-24
Excess of
Budget
Field Rental Revenue 4,365 3,000 2,570 2,000 4,570 1,570 Zumba & Aerobics Revenue 10,379 7,000 4,912 3,000 7,912 912 Sports Program-Soccer - - 25 - 25 25
Youth Basketball 7,720 7,000 9,365 - 9,365 2,365
Youth Camp 4,405 4,500 2,637 2,000 4,637 137
Youth Flag Football 5,580 3,500 95 3,000 3,095 (405)
Youth Dance Programs 6,955 4,000 5,645 1,000 6,645 2,645 The Market @ the Gazebo 25,950 23,000 21,025 5,000 26,025 3,025 Youth and Adult Programs 1,915 3,500 2,170 2,000 4,170 670 67,269 55,500 48,444 18,000 66,444 10,944
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BUDGET AND FINANCIAL IMPACT
The Recreation Department has reviewed our funds and accounts and determined that supplemental appropriations are needed for the below-mentioned accounts. 100-551-63500 $9,600 Recreation Services
100-551-64100 $7,500 Electricity
100-551-64600 $250 Cell Phone Charges
100-551-65100 $200 General Operating Supplies
100-551-65600 $1,000 Janitorial Supplies
100-551-67200 $1,000 Other Training
The appropriations listed above in the combined amount of $19,550 will be funded by the General Fund.

COUNCIL ACTION
I MOVE TO APPROVE/DENY RESOLUTION #2024-54, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GREENFIELD TO SUPPLEMENTALLY APPROPRIATE $19,550 FOR FY 2023-2024 FOR RECREATION EXPENDITURES AS OUTLINED IN THE STAFF REPORT.
116
RESOLUTION NO. 2024-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO SUPPLEMENTALLY APPROPRIATE $19,550 FOR FY 2023-2024 FOR RECREATION

DEPARTMENT EXPENDITURES
WHEREAS, the purpose of this resolution is to make budget adjustments in the Recreation Department that were unexpected at the original budget adoption; and NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield approves the supplemental appropriation for the Recreation Department as follows:
100-551-63500 $9,600 Recreation Services
100-551-64100 $7,500 Electricity
100-551-64600 $250 Cell Phone Charges
100-551-65100 $200 General Operating Supplies
100-551-65600 $1,000 Janitorial Supplies
100-551-67200 $1,000 Other Training
PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 23rd day of April 2024 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
117
MEMORANDUM: April 18, 2024
AGENDA DATE: April 23, 2024
TO: Mayor and City Council
FROM: Paul Wood, CPA
City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD SUPPLEMENTALLY APPROPRIATING
$175,454.69 TO TRI-CITIES DISPOSAL SERVICE FOR TWO
UNPAID INVOICES FROM FY 2024-2015 AND FY 2019-2020.

BACKGROUND:

The city’s trash hauler, Tri-Cities Disposal, bills the city monthly for trash hauling services. On February 8, 2024, Tri-Cities informed us that our account had a past due balance. They stated that the following 2 months for waste services had not been paid:
• January 2015 - $74,203.80
• January 2020 - $101,250.89
The city’s system was checked to verify if payments were made, and they had not been paid.

This is the first time Tri-Cities has contacted the city regarding the past due balance. Their invoice format sent monthly does not show any past due balance at any time and they do not typically send monthly statements for reconciliation.

At this time, since the past due balances are from prior fiscal years, it is required that we supplementally appropriate expenditures in the total amount which will affect this year’s total expenditures.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
118
We have asked Tri-Cities to please send us periodic statements that ensure that this does not happen again.

BUDGET AND FINANCIAL IMPACT:

Since both FY 2014-2015 and FY 2019-2020 have been closed, the funding must come from FY 2023-2024 (current year). The City has current reserves sufficient to cover these obligations.

POTENTIAL MOTION:

I MOVE TO APPROVE RESOLUTION 2024-55, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING $175,454.69 TO TRI-CITIES DISPOSAL SERVICE FOR TWO UNPAID INVOICES FROM FY 2014-2015 AND FY 2019-2020.
119
RESOLUTION NO. 2024-55

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING $175,454.69 TO TRI-CITIES DISPOSAL SERVICE FOR TWO UNPAID INVOICES FROM FY 2014-2015 AND FY 2019-2020 WHEREAS, on February 8, 2024, Tri-Cities informed us that our account had a past due balance.; and
WHEREAS,, since the past due balances are from prior fiscal years, it is required that we supplementally appropriate expenditures.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield approves the supplemental appropriation for the following:

Fiscal Year 2014-2015 $74,203.80
Fiscal Year 2019-2020 $101,250.89
PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 23rd day of April 2024 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
120
City Council Memorandum 599 El Camino Real, Greenfield CA 93927 831-674-5591 www.ci.greenfield.ca.us
DATE: April 17, 2024
AGENDA DATE: April 22, 2024
TO: Mayor and City Council
PREPARED BY: Yesenia de la Torre, Management Analyst
TITLE: ADDOPTION OF A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD TO

APPROVE A SUPPLEMENTAL APPROPRIATION TO

CURRENT BUDGET REVENUE AND EXPENSE
ACCOUNT FOR THE REAP 2.0 GRANT

BACKGROUND
The California Department of Housing and Community Development (HCD) has been assigned as the state agency overseeing the program, where a portion of REAP 2.0 funds have been allocated to the Association of Monterey Bay Area Governments (AMBAG). AMBAG is authorized to suballocate REAP 2.0 funds to eligible applicants in the AMBAG region and administer the program.

AMBAG issued a Memorandum OF Understanding (MOU) between AMBAG and City of Greenfield in October 2023, in the amount of $85,000. The MOU was approved by the City Council on November 14, 2023. The City entered into an agreement with AMBAG in December 2023 and has taken the necessary steps to implement and spend the amount awarded in accord with the terms and conditions of the agreement.

Staff requests that the City Council authorize staff to allocate $85,000 to revenue account #100- 47818.000 and $85,000 to expense account #100-601-73721.

Attachments:

1. Executed Memorandum Of Understanding between AMBAG and City of Greenfield

RECOMMENDED ACTION
Staff recommends that the City Council adopt a resolution authorizing the city to approve 121
supplemental appropriation to current budget revenue and expense account for the REAP 2.0 Grant.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION 2024-56 , A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD TO APPROVE A SUPPLEMENTAL

APPROPRIATION TO CURRENT BUDGET REVENUE AND EXPENSE ACCOUNT FOR THE REGIONAL EARLY ACTION PLANNING 2.0 GRANT
122
RESOLUTION 2024-56

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO

APPROVE SUPPLEMENTAL APPROPRIATION TO CURRENT BUDGET REVENUE AND EXPENSE ACCOUNT FOR THE REGIONAL EARLY ACTION PLANNING 2.0 GRANT
WHEREAS, The California Department of Housing and Community Development (HCD) has been assigned as the state agency overseeing the program, where a portion of REAP

2.0 funds have been allocated to the Association of Monterey Bay Area Governments (AMBAG);
WHEREAS, AMBAG is authorized to suballocate REAP 2.0 funds to eligible applicants in the AMBAG region and administer the program;
WHEREAS, AMBAG issued a Memorandum OF Understanding (MOU) between AMBAG and City of Greenfield in October 2023, in the amount of $85,000; WHEREAS, The City entered into an agreement with AMBAG in December 2023 and has taken the necessary steps to implement and spend the amount awarded in accord with the terms and conditions of the agreement;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Greenfield approve a Supplemental Appropriation to current budget revenue and expense account for the Regional Early Action Planning 2.0 Grant in the amount of $85,000.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 23rd day of April 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________________
Robert White, Mayor
Attest:
______________________________
Ann F. Rathbun, City Clerk
123

1. Executed Memorandum Of Understanding
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12/13/2023
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Greenfield City CouncilApril 23, 2024

Greenfield City Council
April 23, 2024