Greenfield City Council
May 28, 2024

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
May 28, 2024
6:00 P.M.

Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Yanely Martinez
Rachel Ortiz
Andrew Tipton
The Greenfield City Council meeting on May 28, 2024 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
City Council Agenda
May 28, 2024

C. EXCUSE COUNCILMEMBER ABSENCES
This agenda item allows the City Council to excuse the absence of Councilmembers not present at the meeting. If all Councilmembers are present, this agenda will be skipped. a. Public Comments
b. City Council Comments / Action
D. INVOCATION BY PASTOR DIANA SALINAS
E. PLEDGE OF ALLEGIANCE
F. AGENDA REVIEW
G. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on May 27, 2024. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.

H. COMMENTS FROM CITY COUNCIL
I. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
I-1. APPROVE Warrants #321502 through #321624 and Bank Drafts #6025 through #6059 in the amount of $1,280,561.73 – Page 1
I-2. APPROVE Minutes of May 14, 2024 City Council Meeting – Page 16 City Council Agenda
May 28, 2024

I-3. RECEIVE AND FILE – Department Reports – Police Department – Page 21 J. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS,

RESOLUTIONS
J-1. RECOGNITION – Officer of the Year – Armando Lerma; Raymond Najar – Civilian of the Year; Monterey County Police Officer’s Association (MCPOA) Award of Merit – Sergeant Justin Mattke, School Resource Officer Joseph Dyels and Detective Armando Lerma
J-2. PRESENTATION – 2024-2025 Fiscal Year Budget
K. PUBLIC HEARINGS
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Vesting Tentative Map for the Updated “Las Vinas” Residential Subdivision as Part of the South End Annexation Project, Approve Exemption of the Project from the City’s Inclusionary Housing Ordinance, and Affirm the Zoning Modifications as Approved in the 2020 Development – Page 27
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-58
K-2. ADOPT A Resolution of the City Council of the City of Greenfield Declaring the Results of Balloting Tabulated in Accordance with Article XIIID of the California Constitution and California Government Code Section 53753, Ordering Improvements and Confirming the Diagrams and Annual Assessments for the Greenfield Lighting and Landscaping Maintenance District No. 3 Zone 6 (Walnut Place and Walnut Terrace Annexation to Maintenance District 3) Pursuant to the Landscape and Lighting Act of 1972 for the 2024-2025 Fiscal Year – Page 96 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-59
K-3. ADOPT A Resolution of the City Council of the City of Greenfield Declaring the Results of Balloting Tabulated in Accordance with Article XLLLD of the California Constitution and California Government Code Section 53753, Ordering Improvements and Annual Assessments for the Street and Drainage Maintenance District No. 3 Zone 6 (Walnut Place ad Walnut Terrace Annexation to Maintenance District 3) Pursuant to the Benefit Assessment Act of 1982 for the 2024-2025 Fiscal Year – Page 106 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-60
City Council Agenda
May 28, 2024

L. CITY COUNCIL BUSINESS
L-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Garbage Collection, Disposal and Recycling Rates for Fiscal Year 2024-2025 Conduct – Page 115
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-61
L-2. ADOPT A Resolution of the City Council of the City of Greenfield Awarding the Purchase of a Portable Generator for the Fire Station to Generator World, Inc., in the Amount of $99,973.68 in Accordance with this Resolution – Page 120 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-62
L-3. ADOPT A Resolution of the City Council of the City of Greenfield Approving Amendments to the Council Code of Conduct and Council Rules of Order and Protocols – Page 123
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-63
L-4. ADOPT A Resolution of the City Council of the City of Greenfield Accepting and Appropriating State Funds in the Amount of $1,000,000 for the Greenfield Radio Tower – Page 182
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-64
M. CITY ATTORNEY REPORT
N. CITY MANAGER REPORT
O. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 5/23/2024 6:40:02 PM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 05/10/2024 - 05/23/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
01263 LARA'S PHOTO SHOP 05/23/2024 Regular 0.00 -31.76 320010 00180 ALL SAFE INTEGRATED SYSTEMS 05/10/2024 Regular 0.00 150.00 321502 04732 ALPHA AUTO BODY INC. 05/10/2024 Regular 0.00 1,878.00 321503 05491 ANGEL ESCALERA 05/10/2024 Regular 0.00 195.74 321504 00153 AT&T 05/10/2024 Regular 0.00 139.10 321505
05387 BRENNTAG PACIFIC INC 05/10/2024 Regular 0.00 6,019.26 321506 04407 CINTAS CORPORATION #630 05/10/2024 Regular 0.00 461.75 321507 05490 CUSTOM CORNTOSS INC 05/10/2024 Regular 0.00 328.95 321508 05103 DRIVE CUSTOMS 05/10/2024 Regular 0.00 180.00 321509 00725 GREEN RUBBER-KENNEDY AG 05/10/2024 Regular 0.00 52.32 321510 05005 GREENFIELD 101, INC. 05/10/2024 Regular 0.00 114.00 321511 00721 GREENFIELD TRUE VALUE 05/10/2024 Regular 0.00 46.13 321512 00805 HACH COMPANY 05/10/2024 Regular 0.00 327.42 321513 01028 J.R. INTERPRETING SERVICES 05/10/2024 Regular 0.00 493.75 321514 05316 JAECO FIRE & SAFETY 05/10/2024 Regular 0.00 10,745.91 321515 05470 JENNIFER DAY 05/10/2024 Regular 0.00 2,113.25 321516 04381 JONATHAN MULVILLE 05/10/2024 Regular 0.00 345.00 321517 04960 JORGE GUTIERREZ 05/10/2024 Regular 0.00 855.00 321518 04960 JORGE GUTIERREZ 05/10/2024 Regular 0.00 522.60 321519 13015 MNS ENGINEERS, INC. 05/10/2024 Regular 0.00 79,827.58 321520 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 05/10/2024 Regular 0.00 3,312.15 321521 01506 OFFICE DEPOT 05/10/2024 Regular 0.00 247.82 321522 01532 O'REILLY AUTO PARTS 05/10/2024 Regular 0.00 213.41 321523 04953 SALINAS VALLEY TRIBUNE 05/10/2024 Regular 0.00 49.70 321525 05489 SAMUEL TED BISARES 05/10/2024 Regular 0.00 450.00 321526 04954 SAN LORENZO LUMBER 05/10/2024 Regular 0.00 2,747.73 321527 04338 SHRED-IT USA 05/10/2024 Regular 0.00 148.74 321528 02208 VALLEY SAW & GARDEN EQUIPMENT 05/10/2024 Regular 0.00 144.19 321529 02234 VALLEY TROPHIES & DETECTORS 05/10/2024 Regular 0.00 43.70 321530 05487 WILLOW GLEN ELECTRIC, INC. 05/10/2024 Regular 0.00 7,776.00 321531 05447 ROBERT JAMES MULLEN 05/15/2024 Regular 0.00 261.15 321532 05263 A TOOL SHED, INC. 05/17/2024 Regular 0.00 117.60 321533 00174 A&G PUMPING 05/17/2024 Regular 0.00 10,828.25 321534 04634 ABBOTT'S PRO-POWER 05/17/2024 Regular 0.00 567.44 321535 04483 ACE HIGH DESIGNS INC. 05/17/2024 Regular 0.00 1,070.04 321536 05492 ANDERSON PACIFIC ENGINEERING CONSTRUCTION, INC 05/17/2024 Regular 0.00 188,508.22 321537 04750 BOUND TREE MEDICAL, LLC 05/17/2024 Regular 0.00 872.02 321538 05317 CALIFORNIA BUILDING OFFICIAL 05/17/2024 Regular 0.00 245.00 321539 00320 CAL-WEST 05/17/2024 Regular 0.00 1,560.09 321540
00396 CASEY PRINTING 05/17/2024 Regular 0.00 1,792.83 321541 03903 CENTRAL COAST SIGN & DESIGN 05/17/2024 Regular 0.00 1,815.81 321542 05136 CHARTER COMMUNICATIONS 05/17/2024 Regular 0.00 544.90 321543 04407 CINTAS CORPORATION #630 05/17/2024 Regular 0.00 719.64 321544 01942 CITY OF SOLEDAD 05/17/2024 Regular 0.00 3,846.50 321545 05194 CLEATH-HARRIS GEOLOGISTS, INC. 05/17/2024 Regular 0.00 4,854.68 321546 04753 G&C CONSULTING, INC. 05/17/2024 Regular 0.00 8,000.00 321547 04132 GARDAWORLD 05/17/2024 Regular 0.00 1,441.84 321548 00725 GREEN RUBBER-KENNEDY AG 05/17/2024 Regular 0.00 952.17 321549 00721 GREENFIELD TRUE VALUE 05/17/2024 Regular 0.00 44.63 321550 05268 HGE ARCHITECTS, INC. 05/17/2024 Regular 0.00 400.00 321551 05337 HM SUPPLIES, INC. 05/17/2024 Regular 0.00 1,135.05 321552 04815 HUNTINGTON PUBLIC CAPITAL CORP 05/17/2024 Regular 0.00 272,751.00 321553 00803 HYDRO TURF, INC. 05/17/2024 Regular 0.00 1,502.91 321554 00909 INTEGRATED CROP MANAGEMENT 05/17/2024 Regular 0.00 108.56 321555 1 Check Report Date Range: 05/10/2024 - 05/23/2024
5/23/2024 6:40:02 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 01028 J.R. INTERPRETING SERVICES 05/17/2024 Regular 0.00 493.75 321556 04498 JESUS EDUARDO ESPINOSA 05/17/2024 Regular 0.00 866.60 321557 04936 JIMENEZ TIRE SERVICE, INC. 05/17/2024 Regular 0.00 339.66 321558 01300 MISSION LINEN SUPPLY 05/17/2024 Regular 0.00 52.74 321559 13015 MNS ENGINEERS, INC. 05/17/2024 Regular 0.00 14,557.50 321560 04002 MONTEREY COUNTY OFFICE OF EDUCATION 05/17/2024 Regular 0.00 992.00 321561 04670 NAPA AUTO PARTS 05/17/2024 Regular 0.00 1,485.19 321562 05493 NATIONAL CENTER FOR EXECUTIVE LEADERSHIP & SCHOOL 05/17/2024 Regular 0.00 7,858.00 321563 01424 NATIVIDAD MEDICAL CENTER 05/17/2024 Regular 0.00 31.00 321564 04653 NEW SV MEDIA, INC 05/17/2024 Regular 0.00 1,408.64 321565 05258 NV5, INC. 05/17/2024 Regular 0.00 48,107.99 321566 01506 OFFICE DEPOT 05/17/2024 Regular 0.00 383.95 321567 01532 O'REILLY AUTO PARTS 05/17/2024 Regular 0.00 32.05 321568 04655 OR-TEC, INC. 05/17/2024 Regular 0.00 24,250.00 321569 01601 PACIFIC GAS & ELECTRIC 05/17/2024 Regular 0.00 30,045.35 321570 04299 PURE WATER 05/17/2024 Regular 0.00 276.25 321571
01705 QUINN COMPANY 05/17/2024 Regular 0.00 189.36 321572 01837 R G FABRICATION 05/17/2024 Regular 0.00 976.38 321573 01897 RDO EQUIPMENT COMPANY 05/17/2024 Regular 0.00 150.89 321574 05035 RENNE PUBLIC LAW GROUP, LLP 05/17/2024 Regular 0.00 4,750.00 321575 05356 RICKY SERRANO'S PLUMBING INC. 05/17/2024 Regular 0.00 695.00 321576 02367 ROBIN WARBEY CONSULTING 05/17/2024 Regular 0.00 4,125.00 321577 01919 SALINAS VALLEY FORD 05/17/2024 Regular 0.00 196.16 321578 01999 SALINAS VALLEY SOLID WASTE AUTHORITY 05/17/2024 Regular 0.00 71,893.10 321579 04338 SHRED-IT USA 05/17/2024 Regular 0.00 134.59 321580 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 05/17/2024 Regular 0.00 9,932.51 321581 04315 STAPLES ADVANTAGE 05/17/2024 Regular 0.00 457.20 321582 00386 STATE OF CA DEPT. OF JUSTICE 05/17/2024 Regular 0.00 245.00 321583 09396 SWIFT TECTONICS, INC. 05/17/2024 Regular 0.00 67,320.00 321584 02037 TRI-CITIES DISPOSAL 05/17/2024 Regular 0.00 175,454.69 321585 00634 TYLER TECHNOLOGIES 05/17/2024 Regular 0.00 75.00 321586 02110 URBAN FUTURES, INC. 05/17/2024 Regular 0.00 2,991.00 321587 05482 VALERIA RIOS 05/17/2024 Regular 0.00 1,120.00 321588 02208 VALLEY SAW & GARDEN EQUIPMENT 05/17/2024 Regular 0.00 3,311.55 321589 02201 VEGETABLE GROWERS SUPPLY 05/17/2024 Regular 0.00 198.79 321590 02210 VERIZON WIRELESS 05/17/2024 Regular 0.00 200.05 321591 05270 WEST VALLEY CONSTRUCTION COMPANY, INC. 05/17/2024 Regular 0.00 38,424.84 321592 00749 CITY OF GREENFIELD 05/23/2024 Regular 0.00 154.89 321619 00713 G P O A 05/23/2024 Regular 0.00 1,200.00 321620
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 05/23/2024 Regular 0.00 600.00 321621 04521 Greenfield Professional Firefighters 05/23/2024 Regular 0.00 315.00 321622 05322 OPERATING ENGINEERS LOCAL NO. 3 05/23/2024 Regular 0.00 127.40 321623 01911 SEIU Local 521 05/23/2024 Regular 0.00 885.37 321624 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 401.68 DFT0006025 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 474.21 DFT0006026 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 790.20 DFT0006027 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 3,090.00 DFT0006028 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 3,715.00 DFT0006029 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 2,329.00 DFT0006030 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 600.00 DFT0006031 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 1,365.00 DFT0006032 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 500.00 DFT0006033 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 250.00 DFT0006034 00431 DEPT OF CHILD SUPPORT SERVICES 05/10/2024 Bank Draft 0.00 346.15 DFT0006035 01916 STATE STREET BANK & TRUST CO. 05/10/2024 Bank Draft 0.00 2,497.50 DFT0006036 00384 STATE OF CALIFORNIA EDD 05/10/2024 Bank Draft 0.00 4,187.36 DFT0006037 03103 Internal Revenue Service 05/10/2024 Bank Draft 0.00 11,065.10 DFT0006038 03103 Internal Revenue Service 05/10/2024 Bank Draft 0.00 47,313.42 DFT0006039 00384 STATE OF CALIFORNIA EDD 05/10/2024 Bank Draft 0.00 17,104.43 DFT0006040 03103 Internal Revenue Service 05/10/2024 Bank Draft 0.00 41,141.21 DFT0006041 2 Check Report Date Range: 05/10/2024 - 05/23/2024
5/23/2024 6:40:02 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 00107 AMERICAN FAMILY LIFE 05/23/2024 Bank Draft 0.00 2,249.26 DFT0006059 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
96 0
1 18
0 0.00

0.00 0.00

0.00 0.00
115 0.00
Payment
1,141,173.97

0.00 -31.76
139,419.52

0.00 1,280,561.73
Payable
Count
186
0 0
18 0
204
3 Check Report Date Range: 05/10/2024 - 05/23/2024
5/23/2024 6:40:02 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
96 0
1 18
0 0.00

0.00 0.00

0.00 0.00
115 0.00
1,141,173.97

0.00 -31.76
139,419.52

0.00 1,280,561.73
186
0 0
18 0
204
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 5/2024 1,280,561.73
1,280,561.73
4 5/23/2024 6:41:02 PM Page 1 of 11
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 5/10/2024 - 5/23/2024
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
J.R. INTERPRETING SERVICES 321514 05/10/2024 INTERPRETING SERVICES - CITY…100-101-63100.000 493.75 J.R. INTERPRETING SERVICES 321556 05/17/2024 INTERPRETING SERVICES - CITY…100-101-63100.000 493.75 NEW SV MEDIA, INC 321565 05/17/2024 PUBLIC NOTICE PUBLICATION … 100-22560 604.92 NEW SV MEDIA, INC 321565 05/17/2024 PUBLIC NOTICE PUBLICATION … 100-22561 610.60 OFFICE DEPOT 321522 05/10/2024 OFFICE SUPPLIES 100-190-61400.000 16.98 OFFICE DEPOT 321522 05/10/2024 KLEENEX 100-190-61400.000 1.30 OFFICE DEPOT 321522 05/10/2024 COPY PAPER - CITY HALL 100-111-61200.000 192.98 MNS ENGINEERS, INC. 321560 05/17/2024 SPECIAL ASSESSMENT ENGINE…100-22560 7,030.00 MNS ENGINEERS, INC. 321560 05/17/2024 SPECIAL ASSESSMENT ENGINE…100-22561 6,987.50 MNS ENGINEERS, INC. 321520 05/10/2024 SMALL PROJECT ENGINEERING…100-310-63700.000 262.50 GREEN RUBBER-KENNEDY AG 321510 05/10/2024 PVC/ADAPTERS - BAYWOOD P…100-550-65700.000 47.62 QUINN COMPANY 321572 05/17/2024 3738 - FILTERS 100-320-66300.000 166.81 QUINN COMPANY 321572 05/17/2024 3738 - SEAL 100-320-66300.000 22.55 GREEN RUBBER-KENNEDY AG 321510 05/10/2024 HOSE MENDER 1/2" 100-550-65700.000 4.70 NATIVIDAD MEDICAL CENTER 321564 05/17/2024 BLOOD ALCOHOL TEST 100-215-63400.000 31.00 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 100-550-64100.000 -149.15 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 100-551-64100.000 166.73 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 100-551-64200.000 27.20 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 100-590-64100.000 353.30 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 100-590-64200.000 112.11 VALLEY SAW & GARDEN EQUI… 321529 05/10/2024 TRIMMER LINE 100-550-65700.000 144.19 CINTAS CORPORATION #630 321507 05/10/2024 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 321507 05/10/2024 UNIFORMS 100-320-65200.000 123.16 CINTAS CORPORATION #630 321507 05/10/2024 UNIFORMS 100-550-65200.000 123.16 STAPLES ADVANTAGE 321582 05/17/2024 OFFICE SUPPLIES - PW 100-310-61400.000 65.29 STAPLES ADVANTAGE 321582 05/17/2024 JANITORIAL SUPPLIES - PARKS 100-550-65600.000 269.81 STAPLES ADVANTAGE 321582 05/17/2024 JANITORIAL SUPPLIES - CVC 100-111-65600.000 33.29 STAPLES ADVANTAGE 321582 05/17/2024 JANITORIAL SUPPLIES - CVC 100-111-65600.000 -33.29 STAPLES ADVANTAGE 321582 05/17/2024 JANITORIAL SUPPLIES - CVC 100-111-65600.000 76.65 STAPLES ADVANTAGE 321582 05/17/2024 CVC JANITORIAL SUPPLIES 100-111-65600.000 45.45 GREENFIELD TRUE VALUE 321512 05/10/2024 CHAIN 100-320-65700.000 33.84 GREENFIELD TRUE VALUE 321512 05/10/2024 COUPLING 100-320-65700.000 2.08 CUSTOM CORNTOSS INC 321508 05/10/2024 CORNTOSS GAME SET - COM… 100-201-68200.000 158.80 CUSTOM CORNTOSS INC 321508 05/10/2024 CORNTOSS GAME SET - COM… 100-25300 170.15 CALIFORNIA BUILDING OFFICI… 321539 05/17/2024 MEMBERSHIP - P. MUGAN 100-601-68300.000 245.00 VALLEY TROPHIES & DETECTO… 321530 05/10/2024 NAME PLATE/PHOTO NAME - … 100-201-65200.000 43.70 GREENFIELD 101, INC. 321511 05/10/2024 CAR WASHES MARCH 2024 - … 100-215-65100.000 114.00 SALINAS VALLEY SOLID WASTE…321579 05/17/2024 WASTE SERVICES FY 22-23 100-191-64400.000 66,550.10 GARDAWORLD 321548 05/17/2024 EXCESS ITEMS 100-190-63300.000 3.63 O'REILLY AUTO PARTS 321523 05/10/2024 7518 - OIL/AIR FILTER 100-550-66300.000 21.65 SHRED-IT USA 321580 05/17/2024 SHREDDING SERVICES - POLICE…100-215-63400.000 134.59 GREEN RUBBER-KENNEDY AG 321549 05/17/2024 PVC COUPLING - P. PARK 100-550-65700.000 69.21 GREENFIELD TRUE VALUE 321512 05/10/2024 STRAP 100-550-65700.000 3.23 SALINAS VALLEY TRIBUNE 321525 05/10/2024 NEWSPAPER SUBSCRIPTION R… 100-215-67600.000 49.70 ANGEL ESCALERA 321504 05/10/2024 BOOTS REIMBURSEMENT FY 2…100-320-65200.000 97.87 ANGEL ESCALERA 321504 05/10/2024 BOOTS REIMBURSEMENT FY 2…100-550-65200.000 97.87 GARDAWORLD 321548 05/17/2024 ARMED TRANSPORTATION SE… 100-190-63300.000 1,438.21 ALL SAFE INTEGRATED SYSTE… 321502 05/10/2024 QUARTERLY FIRE MONITORIN… 100-14100 50.00 ALL SAFE INTEGRATED SYSTE… 321502 05/10/2024 QUARTERLY FIRE MONITORIN… 100-590-63900.000 100.00 PURE WATER 321571 05/17/2024 WATER - CVC 100-111-65100.000 183.25 PURE WATER 321571 05/17/2024 WATER - POLICE DEPT 100-201-65100.000 93.00 GREEN RUBBER-KENNEDY AG 321549 05/17/2024 PVC/COUPLING SOC - P. PARK 100-550-65700.000 57.32 GREEN RUBBER-KENNEDY AG 321549 05/17/2024 WELD ON GLUE/PRIMER/PVC… 100-550-65700.000 368.34 5 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 2 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GREEN RUBBER-KENNEDY AG 321549 05/17/2024 PVC CAP - COMMUNITY PARK 100-550-65700.000 42.12 GREEN RUBBER-KENNEDY AG 321549 05/17/2024 PVC - P. PARK 100-550-65700.000 51.17 GREEN RUBBER-KENNEDY AG 321549 05/17/2024 PVC - P. PARK 100-550-65700.000 51.17 JORGE GUTIERREZ 321518 05/10/2024 PD TUITION REIMBURSEMENT…100-215-65100.000 855.00 CINTAS CORPORATION #630 321544 05/17/2024 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 100-320-65200.000 74.74 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 100-550-65200.000 74.74 MONTEREY COUNTY INFORM…321521 05/10/2024 PD TELECOM COUNTY NETW… 100-215-64500.000 1,242.15 JORGE GUTIERREZ 321519 05/10/2024 PD TRAINING MILEAGE REIM… 100-215-67200.000 522.60 OFFICE DEPOT 321567 05/17/2024 COPY PAPER - CITY HALL 100-111-61200.000 383.95 VALLEY SAW & GARDEN EQUI… 321589 05/17/2024 7542 - WHEEL/EDGER BLADE 100-550-66300.000 91.51 VALLEY SAW & GARDEN EQUI… 321589 05/17/2024 7541 AND 7538 - FILTERS 100-550-66300.000 521.63 VALLEY SAW & GARDEN EQUI… 321589 05/17/2024 7545 - AIR/FUEL FILTER 100-550-66300.000 78.70 JIMENEZ TIRE SERVICE, INC. 321558 05/17/2024 7823 - FOUR NEW TIRES 100-320-66300.000 339.66 MNS ENGINEERS, INC. 321520 05/10/2024 GREENFIELD COMMONS APA… 100-24720 350.00 MNS ENGINEERS, INC. 321520 05/10/2024 GREENFIELD COMMONS APA… 100-24721 500.00 MNS ENGINEERS, INC. 321520 05/10/2024 GREENFIELD COMMONS APA… 100-320-63700.000 225.00 MNS ENGINEERS, INC. 321520 05/10/2024 CITY ENGINEERING SERVICES 100-310-63700.000 2,415.00 TRI-CITIES DISPOSAL 321585 05/17/2024 WASTE SERVICES - JANUARY 2…100-191-64400.000 101,250.89 ACE HIGH DESIGNS INC. 321536 05/17/2024 UNIFORM SHIRTS - FINANCE D…100-190-61400.000 458.60 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 100-111-66100.000 74.09 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 100-215-66100.000 5,186.30 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 100-320-66100.000 476.24 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 100-550-66100.000 577.18 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 100-551-66100.221 148.18 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 100-601-66100.000 74.09 SALINAS VALLEY SOLID WASTE…321579 05/17/2024 BEVERAGE CONTAINER RECYC…100-191-64400.000 5,343.00 VEGETABLE GROWERS SUPPLY 321590 05/17/2024 NITRILE GLOVES 100-320-65700.000 198.79 ABBOTT'S PRO-POWER 321535 05/17/2024 7538 - PROXIMITY SENSOR 100-550-66300.000 567.44 VALLEY SAW & GARDEN EQUI… 321589 05/17/2024 TWO NEW WEED EATER FOR … 100-550-65700.000 1,092.48 VALLEY SAW & GARDEN EQUI… 321589 05/17/2024 TWO NEW HEDGE TRIMMER … 100-550-65700.000 1,332.83 VALLEY SAW & GARDEN EQUI… 321589 05/17/2024 HEAD ASSY/BAROIL 100-550-65700.000 194.40 HM SUPPLIES, INC. 321552 05/17/2024 PD GATE TRACK WHEEL 100-111-65900.000 254.49 BOUND TREE MEDICAL, LLC 321538 05/17/2024 PD DISPOSABLE GLOVES FOR … 100-215-65400.000 872.02 CINTAS CORPORATION #630 321544 05/17/2024 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 100-320-65200.000 69.64 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 100-550-65200.000 69.64 MNS ENGINEERS, INC. 321560 05/17/2024 PRIVATE DEVELOPMENT REVI… 100-601-63700.000 485.00 MNS ENGINEERS, INC. 321560 05/17/2024 NEW ADDRESS MAPPING AND…100-601-63700.000 55.00 STATE STREET BANK & TRUST … DFT0006025 05/10/2024 Defer Comp-Misc Employees 100-22430 120.52 STATE STREET BANK & TRUST … DFT0006027 05/10/2024 Deferred Compensation Loan … 100-22435 790.20 STATE STREET BANK & TRUST … DFT0006028 05/10/2024 Defer Comp-GPOA 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006029 05/10/2024 Defer Comp-GPSA 100-22430 1,727.75 STATE STREET BANK & TRUST … DFT0006030 05/10/2024 Defer Comp-Management 100-22430 905.01 STATE STREET BANK & TRUST … DFT0006031 05/10/2024 Defer Comp-Mid Management 100-22430 240.00 STATE STREET BANK & TRUST … DFT0006032 05/10/2024 Defer Comp-Misc Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006033 05/10/2024 Defer Comp-OE3 Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006034 05/10/2024 Defer Comp-Chief of Police 100-22430 250.00 STATE STREET BANK & TRUST … DFT0006036 05/10/2024 Roth Retirement 100-22431 2,497.50 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 100-22225 1,363.58 Internal Revenue Service DFT0006038 05/10/2024 Medicare 100-22215 3,620.66 Internal Revenue Service DFT0006039 05/10/2024 Social Security 100-22215 15,481.74 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 100-22220 4,625.56 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 100-22210 12,409.41 TRI-CITIES DISPOSAL 321585 05/17/2024 WASTE SERVICES - JANUARY 2…100-191-64400.000 74,203.80 RICKY SERRANO'S PLUMBING … 321576 05/17/2024 ART CENTER 1 1/4" COPPER L… 100-111-65900.000 695.00 A&G PUMPING 321534 05/17/2024 SOCCER COMPLEX PORTABLE … 100-551-63500.000 697.50 HYDRO TURF, INC. 321554 05/17/2024 IRRIGATION SUPPLIES 100-550-65700.000 1,131.08 NATIONAL CENTER FOR EXEC… 321563 05/17/2024 CITY COUNCIL TEAMBUILDING…100-101-67100.000 7,858.00 GREENFIELD TRUE VALUE 321550 05/17/2024 WASHERS - CVC RESTROOM 100-111-65900.000 6.78 6 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 3 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount AMERICAN FAMILY LIFE DFT0006059 05/23/2024 April 2024 100-22440 2,208.10 SEIU Local 521 321624 05/23/2024 COPE - Union Dues 100-22420 0.21 SEIU Local 521 321624 05/23/2024 Union Dues 100-22420 387.12 G P O A 321620 05/23/2024 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…321623 05/23/2024 Union Dues 100-22420 63.70 GREENFIELD POLICE SERGEAN… 321621 05/23/2024 GPSA DUES 100-22415 304.05 CITY OF GREENFIELD 321619 05/23/2024 Weapon Repay 100-22481 154.89 Fund 100 - GENERAL FUND Total: 348,692.09
Fund: 102 - Fire General
DRIVE CUSTOMS 321509 05/10/2024 RADIO INSTALLATION 102-250-65100.000 180.00 JAECO FIRE & SAFETY 321515 05/10/2024 TURNOUTS 102-250-65200.000 10,745.91 HGE ARCHITECTS, INC. 321551 05/17/2024 FD DESIGN 102-250-63900.000 400.00 GREENFIELD TRUE VALUE 321512 05/10/2024 SCREWS/NUTS 102-250-65100.000 6.98 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 MONTEREY COUNTY INFORM…321521 05/10/2024 RADIO NETWORK ACCESS 102-250-64900.000 230.00 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 102-250-66100.000 905.23 MISSION LINEN SUPPLY 321559 05/17/2024 JANITORIAL SUPPLIES 102-250-65600.000 52.74 STATE STREET BANK & TRUST … DFT0006026 05/10/2024 Defer Comp-Misc Employees 102-22430 203.99 STATE STREET BANK & TRUST … DFT0006032 05/10/2024 Defer Comp-Misc Employees 102-22430 430.00 DEPT OF CHILD SUPPORT SERV…DFT0006035 05/10/2024 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 102-22225 497.37 Internal Revenue Service DFT0006038 05/10/2024 Medicare 102-22215 1,311.24 Internal Revenue Service DFT0006039 05/10/2024 Social Security 102-22215 5,606.70 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 102-22220 3,002.71 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 102-22210 6,197.82 Greenfield Professional Firefig…321622 05/23/2024 Fire Union Dues 102-22410 211.59 Fund 102 - Fire General Total: 32,168.43
Fund: 105 - Community Outreach
A&G PUMPING 321534 05/17/2024 PORTABLE RESTROOM RENTAL…105-105-68200.000 380.75 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 105-105-66100.000 74.09 SAMUEL TED BISARES 321526 05/10/2024 SOUTH COUNTY'S YOUTH SU… 105-105-67200.000 450.00 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 105-22225 70.24 Internal Revenue Service DFT0006038 05/10/2024 Medicare 105-22215 185.18 Internal Revenue Service DFT0006039 05/10/2024 Social Security 105-22215 791.82 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 105-22220 105.37 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 105-22210 355.59 VALERIA RIOS 321588 05/17/2024 INTERNSHIP STIPEND - COM… 105-105-63900.000 1,120.00 RENNE PUBLIC LAW GROUP, L… 321575 05/17/2024 RPPG/GREENFIELD GRANT WR…105-105-68200.000 4,750.00 Fund 105 - Community Outreach Total: 8,283.04
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
JONATHAN MULVILLE 321517 05/10/2024 PER-DIEM - ICI VEHICLE THEFT …200-205-67200.000 345.00 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 345.00
Fund: 201 - POLICE - OTHER GRANTS
ROBERT JAMES MULLEN 321532 05/15/2024 PER-DIEM - ICPC BASIC CHAPL… 201-215-65413.000 69.00 ROBERT JAMES MULLEN 321532 05/15/2024 MILEAGE REIMBURSEMENT - I…201-215-65413.000 192.15 Fund 201 - POLICE - OTHER GRANTS Total: 261.15
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) STATE STREET BANK & TRUST … DFT0006026 05/10/2024 Defer Comp-Misc Employees 220-22430 270.22 STATE STREET BANK & TRUST … DFT0006028 05/10/2024 Defer Comp-GPOA 220-22430 2,590.00 STATE STREET BANK & TRUST … DFT0006029 05/10/2024 Defer Comp-GPSA 220-22430 1,987.25 STATE STREET BANK & TRUST … DFT0006031 05/10/2024 Defer Comp-Mid Management 220-22430 200.00 STATE STREET BANK & TRUST … DFT0006032 05/10/2024 Defer Comp-Misc Employees 220-22430 200.00 7 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 4 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 220-22225 1,493.75 Internal Revenue Service DFT0006038 05/10/2024 Medicare 220-22215 3,938.04 Internal Revenue Service DFT0006039 05/10/2024 Social Security 220-22215 16,838.74 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 220-22220 6,998.82 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 220-22210 16,150.79 Greenfield Professional Firefig…321622 05/23/2024 Fire Union Dues 220-22410 103.41 G P O A 321620 05/23/2024 GPOA DUES 220-22410 880.00
OPERATING ENGINEERS LOCAL…321623 05/23/2024 Union Dues 220-22420 63.70 GREENFIELD POLICE SERGEAN… 321621 05/23/2024 GPSA DUES 220-22415 295.95 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 52,010.67 Fund: 230 - GAS TAX FUND
SAN LORENZO LUMBER 321527 05/10/2024 LUMBER FOR TYLER RESERVO… 230-320-65700.000 2,747.73 PACIFIC GAS & ELECTRIC 321570 05/17/2024 STREET LIGHTING 230-320-64100.000 6,061.27 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 230-320-64100.000 407.23 MNS ENGINEERS, INC. 321520 05/10/2024 CITY ENGINEERING SERVICES 230-320-63700.000 600.00 CAL-WEST 321540 05/17/2024 PREVENTIVE MONTHLY MAIN… 230-320-63700.000 500.00 CAL-WEST 321540 05/17/2024 PREVENTIVE MONTHLY MAIN… 230-320-63700.000 500.00 CAL-WEST 321540 05/17/2024 PREVENTIVE MONTHLY MAIN… 230-320-63700.000 500.00 CAL-WEST 321540 05/17/2024 MATERIALS 230-320-65700.000 60.09 Fund 230 - GAS TAX FUND Total: 11,376.32
Fund: 263 - LLM #1 - LEXINGTON
STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 263-22225 8.40 Internal Revenue Service DFT0006038 05/10/2024 Medicare 263-22215 22.14 Internal Revenue Service DFT0006039 05/10/2024 Social Security 263-22215 94.64 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 263-22220 16.80 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 263-22210 54.76 SEIU Local 521 321624 05/23/2024 Union Dues 263-22420 5.40 Fund 263 - LLM #1 - LEXINGTON Total: 202.14
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 321570 05/17/2024 STREET LIGHTING 264-360-64100.000 602.92 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 264-360-64100.000 309.20 GREEN RUBBER-KENNEDY AG 321549 05/17/2024 IRRIGATION SUPPLIES - TRADIT…264-360-65700.000 202.63 GREENFIELD TRUE VALUE 321550 05/17/2024 IRRIGATION SUPPLIS 264-360-65700.000 22.52 GREENFIELD TRUE VALUE 321550 05/17/2024 IRRIGATION SUPPLIES 264-360-65700.000 -10.40 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 264-22225 8.43 Internal Revenue Service DFT0006038 05/10/2024 Medicare 264-22215 22.22 Internal Revenue Service DFT0006039 05/10/2024 Social Security 264-22215 95.00 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 264-22220 16.82 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 264-22210 54.87 HYDRO TURF, INC. 321554 05/17/2024 IRRIGATION SUPPLIES 264-360-65700.000 371.83 SEIU Local 521 321624 05/23/2024 Union Dues 264-22420 5.40 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 1,701.44
Fund: 265 - SMD #1
STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 265-22225 8.40 Internal Revenue Service DFT0006038 05/10/2024 Medicare 265-22215 22.14 Internal Revenue Service DFT0006039 05/10/2024 Social Security 265-22215 94.64 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 265-22220 16.80 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 265-22210 54.76 SEIU Local 521 321624 05/23/2024 Union Dues 265-22420 5.40 Fund 265 - SMD #1 Total: 202.14
Fund: 266 - SMD #2
STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 266-22225 8.38 Internal Revenue Service DFT0006038 05/10/2024 Medicare 266-22215 22.06 Internal Revenue Service DFT0006039 05/10/2024 Social Security 266-22215 94.10 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 266-22220 16.79 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 266-22210 54.65 SEIU Local 521 321624 05/23/2024 Union Dues 266-22420 5.38 Fund 266 - SMD #2 Total: 201.36
8 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 5 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 297 - GREENFIELD SCIENCE WORKSHOP
PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 297-597-64100.000 809.62 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 297-597-64200.000 121.27 JENNIFER DAY 321516 05/10/2024 CA STATE PARKS OEP GRANT -…297-598-65100.212 2,113.25 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 297-597-66100.000 444.54 STATE STREET BANK & TRUST … DFT0006030 05/10/2024 Defer Comp-Management 297-22430 1,029.00 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 297-22225 185.15 Internal Revenue Service DFT0006038 05/10/2024 Medicare 297-22215 488.16 Internal Revenue Service DFT0006039 05/10/2024 Social Security 297-22215 2,087.34 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 297-22220 516.71 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 297-22210 1,448.74 MONTEREY COUNTY OFFICE O…321561 05/17/2024 CA STATE PARKS OEP GRANT -…297-598-65100.201 992.00 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 10,235.78 Fund: 375 - RISK MANAGEMENT
CENTRAL COAST SIGN & DESI… 321542 05/17/2024 PD VEHICLE GRAPHICS - PD CL… 375-115-62110.000 1,815.81 Fund 375 - RISK MANAGEMENT Total: 1,815.81
Fund: 380 - VEHICLE AND EQUIPMENT REPLACEMENT
WILLOW GLEN ELECTRIC, INC. 321531 05/10/2024 PD PARKING LOT EV CHARGERS 380-390-81530.000 7,776.00 Fund 380 - VEHICLE AND EQUIPMENT REPLACEMENT Total: 7,776.00 Fund: 385 - INTERNAL SERVICE
ALPHA AUTO BODY INC. 321503 05/10/2024 7201 - BACK GLASS 385-311-65000.000 309.00 ALPHA AUTO BODY INC. 321503 05/10/2024 7937 - BACK GLASS REPLACE… 385-311-66200.000 529.00 ALPHA AUTO BODY INC. 321503 05/10/2024 7330 - LT/RT HEAD LIGTH 385-311-65000.000 1,040.00 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 385-311-64200.000 16.61 CINTAS CORPORATION #630 321507 05/10/2024 UNIFORMS 385-311-65200.000 24.13 CINTAS CORPORATION #630 321507 05/10/2024 JANITORIAL SUPPLIES 385-311-65600.000 30.27 AT&T 321505 05/10/2024 INTERNET SERVICE 385-125-61700.000 53.50 AT&T 321505 05/10/2024 INTERNET SERVICE - COMMUN…385-125-61700.000 85.60 ROBIN WARBEY CONSULTING 321577 05/17/2024 IT CONSULTING SERVICES - FY …385-125-63200.000 4,125.00 O'REILLY AUTO PARTS 321523 05/10/2024 7330 - GASKET 385-311-65000.000 16.74 O'REILLY AUTO PARTS 321523 05/10/2024 7921 - SUPPLIES / 3738 - CORE…385-311-65000.000 98.67 VERIZON WIRELESS 321591 05/17/2024 DATA SERVICE - FIRE DEPT TA… 385-125-61700.000 200.05 CHARTER COMMUNICATIONS 321543 05/17/2024 INTERNET SERVICE 385-125-61700.000 544.90 O'REILLY AUTO PARTS 321568 05/17/2024 RAZOR BLADES 385-311-65700.000 5.46 SALINAS VALLEY FORD 321578 05/17/2024 7330 - SEAL 385-311-65000.000 22.12 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 385-311-65200.000 24.14 CINTAS CORPORATION #630 321544 05/17/2024 JANITORIAL SUPPLIES 385-311-65600.000 30.27 HM SUPPLIES, INC. 321552 05/17/2024 7812/7914 - ROOF TOP STRO… 385-311-65000.000 163.88 NAPA AUTO PARTS 321562 05/17/2024 7334 - FRONT BRAKE 385-311-65000.000 331.81 NAPA AUTO PARTS 321562 05/17/2024 DISK/PADS 385-311-65700.000 29.46 STATE OF CA DEPT. OF JUSTICE 321583 05/17/2024 FINGERPRINT SERVICES - CITY… 385-160-68100.000 245.00 SHRED-IT USA 321528 05/10/2024 SHREDDING SERVICES - CITY … 385-160-63900.000 148.74 O'REILLY AUTO PARTS 321568 05/17/2024 7329 - OIL/CABIN FILTER 385-311-65000.000 20.24 O'REILLY AUTO PARTS 321568 05/17/2024 7921 - PULLER KIT 385-311-65000.000 -76.64 O'REILLY AUTO PARTS 321568 05/17/2024 7921 - PRIMER 385-311-65000.000 32.74 O'REILLY AUTO PARTS 321568 05/17/2024 TAPE 385-311-65700.000 9.21 NAPA AUTO PARTS 321562 05/17/2024 8421-MOTOR OIL, TRANS, AIR …385-311-65000.000 849.36 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 385-311-66100.000 222.27 GREENFIELD TRUE VALUE 321550 05/17/2024 HARDWARE SUPPLIES 385-311-65700.000 3.24 O'REILLY AUTO PARTS 321568 05/17/2024 8421 - COOLANT FILTER 385-311-65000.000 13.68 SALINAS VALLEY FORD 321578 05/17/2024 7912 - PARTS 385-311-65000.000 128.08 HM SUPPLIES, INC. 321552 05/17/2024 BOLTS ANDWASHERS FOR ST… 385-311-65700.000 716.68 NAPA AUTO PARTS 321562 05/17/2024 7921 - ACTIVATOR 385-311-65000.000 274.56 GREENFIELD TRUE VALUE 321550 05/17/2024 8421 - NUTS 385-311-65000.000 0.81 SALINAS VALLEY FORD 321578 05/17/2024 7912 - PLUNGER 385-311-65000.000 45.96 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 385-311-65200.000 24.14 CINTAS CORPORATION #630 321544 05/17/2024 JANITORIAL SUPPLIES 385-311-65600.000 30.27 JESUS EDUARDO ESPINOSA 321557 05/17/2024 PER-DIEM - PUBLIC SECTOR D… 385-125-67200.000 866.60 STATE STREET BANK & TRUST … DFT0006030 05/10/2024 Defer Comp-Management 385-22430 150.00 9 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 6 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST … DFT0006031 05/10/2024 Defer Comp-Mid Management 385-22430 160.00 STATE STREET BANK & TRUST … DFT0006032 05/10/2024 Defer Comp-Misc Employees 385-22430 110.00 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 385-22225 144.76 Internal Revenue Service DFT0006038 05/10/2024 Medicare 385-22215 381.64 Internal Revenue Service DFT0006039 05/10/2024 Social Security 385-22215 1,631.82 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 385-22220 655.42 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 385-22210 1,528.91 SEIU Local 521 321624 05/23/2024 Union Dues 385-22420 34.72 Fund 385 - INTERNAL SERVICE Total: 16,032.82
Fund: 390 - CAPITAL PROJECTS FUND
MNS ENGINEERS, INC. 321520 05/10/2024 2023 PAVEMENT MANAGEM… 390-390-83142.000 330.00 MNS ENGINEERS, INC. 321520 05/10/2024 ENTRY SIGN REPLACEMENT P… 390-390-89115.000 1,100.00 MNS ENGINEERS, INC. 321520 05/10/2024 2023 PAVEMENT MANAGEM… 390-390-83142.000 29,878.56 MNS ENGINEERS, INC. 321520 05/10/2024 2023 PAVEMENT MANAGEM… 390-390-83142.000 26,209.02 MNS ENGINEERS, INC. 321520 05/10/2024 PARKS AND REC DEPARTMENT…390-390-89141.000 110.00 Fund 390 - CAPITAL PROJECTS FUND Total: 57,627.58
Fund: 416 - PNC - Energy Conservation Project Capital Lease HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 PRINCIPAL 416-900-91210.000 28,993.56 HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 INTEREST 416-900-91310.000 8,391.44 Fund 416 - PNC - Energy Conservation Project Capital Lease Total: 37,385.00 Fund: 503 - SEWER FUND
OFFICE DEPOT 321522 05/10/2024 OFFICE SUPPLIES 503-191-61400.000 16.97 OFFICE DEPOT 321522 05/10/2024 KLEENEX 503-191-61400.000 1.31 R G FABRICATION 321573 05/17/2024 3737 - TWO GRADER BLADES … 503-335-66300.000 976.38 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 503-333-64100.000 1,158.88 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 503-335-64100.000 5,862.81 CINTAS CORPORATION #630 321507 05/10/2024 UNIFORMS 503-333-65200.000 60.50 O'REILLY AUTO PARTS 321568 05/17/2024 7730 - FLUID 503-335-66300.000 27.36 HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 PRINCIPAL 503-900-91210.000 43,490.33 HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 INTEREST 503-900-91310.000 12,587.17 O'REILLY AUTO PARTS 321523 05/10/2024 3738 - TOUCH UP SPRAY PAIN… 503-335-66300.000 62.67 O'REILLY AUTO PARTS 321523 05/10/2024 3738 - REFRIGERATOR 503-335-66300.000 2.03 A&G PUMPING 321534 05/17/2024 HAULED SLUDGE FROM WWT… 503-335-63800.000 9,750.00 O'REILLY AUTO PARTS 321523 05/10/2024 7518 - OIL/AIR FILTER 503-335-66300.000 21.65 O'REILLY AUTO PARTS 321523 05/10/2024 7921 - SUPPLIES / 3738 - CORE…503-335-66300.000 -10.00 GREEN RUBBER-KENNEDY AG 321549 05/17/2024 7730 - FITTINGS 503-335-66300.000 110.21 CITY OF SOLEDAD 321545 05/17/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 3,846.50 G&C CONSULTING, INC. 321547 05/17/2024 CONSULTING SERVICES 503-330-63700.000 1,500.00 G&C CONSULTING, INC. 321547 05/17/2024 CONSULTING SERVICES 503-335-63700.000 500.00 INTEGRATED CROP MANAGE… 321555 05/17/2024 PEST CONTROL - GOPHER BAIT 503-335-65900.000 108.56 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 503-333-65200.000 60.50 GREENFIELD TRUE VALUE 321550 05/17/2024 3/8" STL/ZINC QUICK LINK 503-333-65700.000 21.68 CASEY PRINTING 321541 05/17/2024 UTILITY BILLS FY 2023-2024 503-191-61200.000 448.20 CASEY PRINTING 321541 05/17/2024 UTILITY BILLS FY 2023-2024 503-191-63800.000 448.21 MNS ENGINEERS, INC. 321520 05/10/2024 WWTP DESIGN PROJECT MAN… 503-390-89133.000 16,730.00 ACE HIGH DESIGNS INC. 321536 05/17/2024 UNIFORM SHIRTS - FINANCE D…503-191-61400.000 305.72 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 503-330-66100.000 875.15 RDO EQUIPMENT COMPANY 321574 05/17/2024 7730 - HY - GARD TM 503-335-66300.000 150.89 CLEATH-HARRIS GEOLOGISTS, …321546 05/17/2024 QUARTELY GROUNDWATER … 503-335-63800.000 4,854.68 NEW SV MEDIA, INC 321565 05/17/2024 PUBLIC NOTICE - WWTP TRUC… 503-390-81580.000 193.12 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 503-333-65200.000 60.50 STATE STREET BANK & TRUST … DFT0006025 05/10/2024 Defer Comp-Misc Employees 503-22430 140.59 STATE STREET BANK & TRUST … DFT0006030 05/10/2024 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST … DFT0006032 05/10/2024 Defer Comp-Misc Employees 503-22430 62.52 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 503-22225 160.62 Internal Revenue Service DFT0006038 05/10/2024 Medicare 503-22215 423.36 Internal Revenue Service DFT0006039 05/10/2024 Social Security 503-22215 1,810.44 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 503-22220 496.80 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 503-22210 1,304.81 10 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 7 of 11
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount OR-TEC, INC. 321569 05/17/2024 OR-TEC MARK II SLUDGE DEW… 503-335-63900.000 24,250.00 SWIFT TECTONICS, INC. 321584 05/17/2024 WWTP CLEAN PONDS 503-335-63800.000 36,180.00 SWIFT TECTONICS, INC. 321584 05/17/2024 WWTP - CLEAN PONDS 503-335-63800.000 13,500.00 SWIFT TECTONICS, INC. 321584 05/17/2024 WWTP - RIVER LEVEE EMEGE… 503-390-85800.000 17,640.00 AMERICAN FAMILY LIFE DFT0006059 05/23/2024 April 2024 503-22440 20.58 SEIU Local 521 321624 05/23/2024 Union Dues 503-22420 178.29 Fund 503 - SEWER FUND Total: 200,512.49
Fund: 504 - WATER FUND
ANDERSON PACIFIC ENGINEER…321537 05/17/2024 APPLE AVENUE WATER SYST… 504-390-86210.000 188,508.22 HACH COMPANY 321513 05/10/2024 DPD CHLORINE TEST STRIPS 504-345-65700.000 327.42 OFFICE DEPOT 321522 05/10/2024 OFFICE SUPPLIES 504-191-61400.000 16.97 OFFICE DEPOT 321522 05/10/2024 KLEENEX 504-191-61400.000 1.31 BRENNTAG PACIFIC INC 321506 05/10/2024 SODIUM HYPOCHLORITE FOR… 504-345-65700.000 1,836.26 BRENNTAG PACIFIC INC 321506 05/10/2024 SODIUM HYPOCHLORITE FOR… 504-345-65700.000 4,183.00 PACIFIC GAS & ELECTRIC 321570 05/17/2024 MONTHLY UTILITIES 504-345-64100.000 14,185.35 CINTAS CORPORATION #630 321507 05/10/2024 UNIFORMS 504-345-65200.000 60.50 HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 PRINCIPAL 504-900-91210.000 72,483.89 HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 INTEREST 504-900-91310.000 20,978.61 HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 EQUIPMENT LEASE 504-900-91210.000 68,280.86 HUNTINGTON PUBLIC CAPITAL…321553 05/17/2024 EQUIPMENT LEASE 504-900-91310.000 17,545.14 A TOOL SHED, INC. 321533 05/17/2024 RAMMER COMPACTOR RENT… 504-345-63900.000 117.60 G&C CONSULTING, INC. 321547 05/17/2024 GM SERVICES 504-12392 3,000.00 G&C CONSULTING, INC. 321547 05/17/2024 GM SERVICES 504-390-86206.000 3,000.00 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 504-345-65200.000 60.50 CASEY PRINTING 321541 05/17/2024 UTILITY BILLS FY 2023-2024 504-191-61200.000 448.21 CASEY PRINTING 321541 05/17/2024 UTILITY BILLS FY 2023-2024 504-191-63800.000 448.21 MNS ENGINEERS, INC. 321520 05/10/2024 APPLE AVENUE FARM HOUSI… 504-390-86210.000 1,117.50 NV5, INC. 321566 05/17/2024 APPLE AVENUE WATER SYST… 504-390-86210.000 48,107.99 ACE HIGH DESIGNS INC. 321536 05/17/2024 UNIFORM SHIRTS - FINANCE D…504-191-61400.000 305.72 SOUTHERN COUNTIES LUBRIC… 321581 05/17/2024 GASOLINE/DIESEL 504-340-66100.000 875.15 CINTAS CORPORATION #630 321544 05/17/2024 UNIFORMS 504-345-65200.000 60.50 STATE STREET BANK & TRUST … DFT0006025 05/10/2024 Defer Comp-Misc Employees 504-22430 140.57 STATE STREET BANK & TRUST … DFT0006030 05/10/2024 Defer Comp-Management 504-22430 122.49 STATE STREET BANK & TRUST … DFT0006032 05/10/2024 Defer Comp-Misc Employees 504-22430 62.48 STATE OF CALIFORNIA EDD DFT0006037 05/10/2024 SDI 504-22225 238.28 Internal Revenue Service DFT0006038 05/10/2024 Medicare 504-22215 628.26 Internal Revenue Service DFT0006039 05/10/2024 Social Security 504-22215 2,686.44 STATE OF CALIFORNIA EDD DFT0006040 05/10/2024 State Withholding 504-22220 635.83 Internal Revenue Service DFT0006041 05/10/2024 Federal Tax Withholding 504-22210 1,526.10 WEST VALLEY CONSTRUCTION…321592 05/17/2024 1012 & 1014 TYLER AVE - SER… 504-345-63900.000 20,560.73 WEST VALLEY CONSTRUCTION…321592 05/17/2024 900 TYLER AVE - SERVICE LEA… 504-345-63900.000 8,688.47 WEST VALLEY CONSTRUCTION…321592 05/17/2024 278 RIESLING - SERVICE LEAK …504-345-63900.000 4,216.32 WEST VALLEY CONSTRUCTION…321592 05/17/2024 480 CLIFTON - SERVICE LEAK R…504-345-63900.000 4,959.32 TYLER TECHNOLOGIES 321586 05/17/2024 UTILITY BILLING ONLINE COM… 504-191-63300.000 75.00 AMERICAN FAMILY LIFE DFT0006059 05/23/2024 April 2024 504-22440 20.58 SEIU Local 521 321624 05/23/2024 COPE - Union Dues 504-22420 9.79 SEIU Local 521 321624 05/23/2024 Union Dues 504-22420 253.66 Fund 504 - WATER FUND Total: 490,773.23
Fund: 756 - Successor Agency 2016 Bond Debt Service Fund URBAN FUTURES, INC. 321587 05/17/2024 2016 TAX ALLOCATION REFU… 756-820-63100.000 2,991.00 Fund 756 - Successor Agency 2016 Bond Debt Service Fund Total: 2,991.00 Grand Total: 1,280,593.49
11 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 8 of 11
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 348,692.09
102 - Fire General 32,168.43
105 - Community Outreach 8,283.04
200 - SUPPLEMENTAL LAW ENFORCEMENT 345.00
201 - POLICE - OTHER GRANTS 261.15
220 - Supplemental Transactions & Use Tax Fund (V & W) 52,010.67 230 - GAS TAX FUND 11,376.32
263 - LLM #1 - LEXINGTON 202.14
264 - LLM #2 - TERRA VERDE, ETC 1,701.44
265 - SMD #1 202.14
266 - SMD #2 201.36
297 - GREENFIELD SCIENCE WORKSHOP 10,235.78
375 - RISK MANAGEMENT 1,815.81
380 - VEHICLE AND EQUIPMENT REPLACEMENT 7,776.00
385 - INTERNAL SERVICE 16,032.82
390 - CAPITAL PROJECTS FUND 57,627.58
416 - PNC - Energy Conservation Project Capital Lease 37,385.00 503 - SEWER FUND 200,512.49
504 - WATER FUND 490,773.23
756 - Successor Agency 2016 Bond Debt Service Fund 2,991.00 Grand Total: 1,280,593.49
Account Summary
Account Number Account Name Payment Amount
100-101-63100.000 Administration Services 987.50
100-101-67100.000 Meetings & Conferences 7,858.00
100-111-61200.000 Printing and Copying 576.93
100-111-65100.000 General Operating Suppl… 183.25
100-111-65600.000 Janitorial Supplies 242.19
100-111-65900.000 Building Maintenance S… 956.27
100-111-66100.000 Gasoline & Oil 74.09
100-14100 Prepaid Expenses 50.00
100-190-61400.000 Office Supplies 476.88
100-190-63300.000 Financial Services 1,441.84
100-191-64400.000 Waste Disposal 247,347.79
100-201-65100.000 General Operating Suppl… 93.00
100-201-65200.000 Uniforms/Personnel Equ… 43.70
100-201-68200.000 Community Outreach 158.80
100-215-63400.000 Police Services 165.59
100-215-64500.000 Phone Charges 1,242.15
100-215-65100.000 General Operating Suppl… 969.00
100-215-65400.000 Police Supplies 872.02
100-215-66100.000 Gasoline & Oil 5,186.30
100-215-67200.000 Other Training 522.60
100-215-67600.000 Publications 49.70
100-22210 Federal Withholding Tax… 12,409.41
100-22215 FICA Payable 19,102.40
100-22220 State Withholding Tax P… 4,625.56
100-22225 S.D.I. Payable 1,363.58
100-22410 G.P.O.A. Union Dues Pay… 320.00
100-22415 G.P.S.A. Union Dues Pay… 304.05
100-22420 S.E.I.U. Union Dues Paya… 451.03
100-22430 Deferred Comp Payable 4,743.28
100-22431 Roth 2,497.50
100-22435 PERS Loan Payable 790.20
100-22440 AFLAC Insurance Payable 2,208.10
100-22481 POLICE AMMUNITION 154.89
12 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 9 of 11
Account Summary
Account Number Account Name Payment Amount
100-22560 Magnolia Apt SD Annexa… 7,634.92
100-22561 Walnut Grove Ph 2 & 3 - … 7,598.10
100-24720 Civil Review Deposit - Gr… 350.00
100-24721 Civil Review Deposit - Gr… 500.00
100-25300 PD Community Events 170.15
100-310-61400.000 Office Supplies 65.29
100-310-63700.000 Public Works Services 2,677.50
100-320-63700.000 Public Works Services 225.00
100-320-65200.000 Uniforms / Personnel Eq… 365.41
100-320-65700.000 Public Works Supplies 234.71
100-320-66100.000 Gasoline & Oil 476.24
100-320-66300.000 General Operations Equi… 529.02
100-550-64100.000 Electricity -149.15
100-550-65200.000 Uniforms/Personnel Equ… 365.41
100-550-65600.000 Janitorial Supplies 269.81
100-550-65700.000 Public Works Supplies 4,589.86
100-550-66100.000 Gasoline & Oil 577.18
100-550-66300.000 General Operations Equi… 1,280.93
100-551-63500.000 Recreation Services 697.50
100-551-64100.000 Electricity 166.73
100-551-64200.000 Gas Utility 27.20
100-551-66100.221 Gasoline & Oil 148.18
100-590-63900.000 General Services 100.00
100-590-64100.000 Electricity 353.30
100-590-64200.000 Gas Utility 112.11
100-601-63700.000 General Engineering Serv… 540.00
100-601-66100.000 Gasoline & Oil 74.09
100-601-68300.000 Memberships 245.00
102-22210 Federal Withholding Tax… 6,197.82
102-22215 FICA Payable 6,917.94
102-22220 State Withholding Tax P… 3,002.71
102-22225 S,D.I Payable 497.37
102-22410 Union Dues Payable 211.59
102-22430 Deferred Comp Payable 633.99
102-22450 Wage Garnishments Pay… 346.15
102-250-63900.000 General Services 400.00
102-250-64900.000 Other Utilities 2,070.00
102-250-65100.000 General Operating Suppl… 186.98
102-250-65200.000 Uniforms/Personnel Equ… 10,745.91
102-250-65600.000 Jantorial Supplies 52.74
102-250-66100.000 Gasoline & Oil 905.23
105-105-63900.000 General Services 1,120.00
105-105-66100.000 Gasoline & Oil 74.09
105-105-67200.000 Other Training 450.00
105-105-68200.000 Community Outreach 5,130.75
105-22210 Federal Withholding Tax… 355.59
105-22215 FICA Payable 977.00
105-22220 State Withholding Tax P… 105.37
105-22225 S.D.I. Payable 70.24
200-205-67200.000 Other Training 345.00
201-215-65413.000 LEO Wellness and Menta… 261.15
220-22210 Federal Withholding Tax… 16,150.79
220-22215 FICA Payable 20,776.78
220-22220 State Withholding Tax P… 6,998.82
220-22225 S.D.I. Payable 1,493.75
220-22410 G.P.O.A. Union Dues Pay… 983.41
220-22415 G.P.S.A. Union Dues Pay… 295.95
220-22420 S.E.I.U. Union Dues Paya… 63.70
13 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 10 of 11
Account Summary
Account Number Account Name Payment Amount
220-22430 Deferred Comp Payable 5,247.47
230-320-63700.000 Public Works Services 2,100.00
230-320-64100.000 Electricity 6,468.50
230-320-65700.000 Public Works Supplies 2,807.82
263-22210 Federal Withholding Tax… 54.76
263-22215 FICA Payable 116.78
263-22220 State Withholding Tax P… 16.80
263-22225 S.D.I. Payable 8.40
263-22420 S.E.I.U. Union Dues Paya… 5.40
264-22210 Federal Withholding Tax… 54.87
264-22215 FICA Payable 117.22
264-22220 State Withholding Tax P… 16.82
264-22225 S.D.I. Payable 8.43
264-22420 S.E.I.U. Union Dues Paya… 5.40
264-360-64100.000 Electricity 912.12
264-360-65700.000 Public Works Supplies 586.58
265-22210 Federal Withholding Tax… 54.76
265-22215 FICA Payable 116.78
265-22220 State Withholding Tax P… 16.80
265-22225 S.D.I. Payable 8.40
265-22420 S.E.I.U. Union Dues Paya… 5.40
266-22210 Federal Withholding Tax… 54.65
266-22215 FICA Payable 116.16
266-22220 State Withholding Tax P… 16.79
266-22225 S.D.I. Payable 8.38
266-22420 S.E.I.U. Union Dues Paya… 5.38
297-22210 Federal Withholding Tax… 1,448.74
297-22215 FICA Payable 2,575.50
297-22220 State Withholding Tax P… 516.71
297-22225 S.D.I. Payable 185.15
297-22430 Deferred Comp Payable 1,029.00
297-597-64100.000 Electricity 809.62
297-597-64200.000 Gas Utility 121.27
297-597-66100.000 Gasoline & Oil 444.54
297-598-65100.201 General Operating Suppl… 992.00
297-598-65100.212 General Operating Suppl… 2,113.25
375-115-62110.000 Claims 1,815.81
380-390-81530.000 Police Vehicles 7,776.00
385-125-61700.000 Software Maintenance C… 884.05
385-125-63200.000 Technology Services 4,125.00
385-125-67200.000 Other Training 866.60
385-160-63900.000 General Services 148.74
385-160-68100.000 Recruitment 245.00
385-22210 Federal Withholding Tax… 1,528.91
385-22215 FICA Payable 2,013.46
385-22220 State Withholding Tax P… 655.42
385-22225 S.D.I. Payable 144.76
385-22420 S.E.I.U. Union Dues Paya… 34.72
385-22430 Deferred Comp Payable 420.00
385-311-64200.000 Gas Utility 16.61
385-311-65000.000 Vehicle & Equip. Parts & … 3,271.01
385-311-65200.000 Uniforms / Personnel Eq… 72.41
385-311-65600.000 Janitorial Supplies 90.81
385-311-65700.000 Public Works Supplies 764.05
385-311-66100.000 Gasoline & Oil 222.27
385-311-66200.000 Vehicle and Equipment … 529.00
390-390-83142.000 3-Year Street Rehabilitat… 56,417.58
390-390-89115.000 North and South Entran… 1,100.00
14 Expense Approval Report Payment Dates: 5/10/2024 - 5/23/2024 5/23/2024 6:41:02 PM Page 11 of 11
Account Summary
Account Number Account Name Payment Amount
390-390-89141.000 New Community Center 110.00
416-900-91210.000 Principal 28,993.56
416-900-91310.000 Interest Expense 8,391.44
503-191-61200.000 Printing and Copying 448.20
503-191-61400.000 Office Supplies 324.00
503-191-63800.000 Utility Bill Services 448.21
503-22210 Federal Withholding Tax… 1,304.81
503-22215 FICA Payable 2,233.80
503-22220 State Withholding Tax P… 496.80
503-22225 S.D.I. Payable 160.62
503-22420 S.E.I.U. Union Dues Paya… 178.29
503-22430 Deferred Comp Payable 325.61
503-22440 AFLAC Insurance Payable 20.58
503-330-63700.000 Public Works Services 1,500.00
503-330-66100.000 Gasoline & Oil 875.15
503-333-64100.000 Electricity 1,158.88
503-333-65200.000 Uniforms/Personnel Equ… 181.50
503-333-65700.000 Public Works Supplies 21.68
503-335-63700.000 Public Works Services 500.00
503-335-63800.000 Sewer & Water Services 68,131.18
503-335-63900.000 General Services 24,250.00
503-335-64100.000 Electricity 5,862.81
503-335-65900.000 Building Maintenance S… 108.56
503-335-66300.000 General Equipment Ope… 1,341.19
503-390-81580.000 Sewer Vehicles 193.12
503-390-85800.000 Emergency Repairs Was… 17,640.00
503-390-89133.000 New WWTP Design 2022 16,730.00
503-900-91210.000 Principal 43,490.33
503-900-91310.000 Interest Expense 12,587.17
504-12392 Clark Colony-GSP Prepar… 3,000.00
504-191-61200.000 Printing and Copying 448.21
504-191-61400.000 Office Supplies 324.00
504-191-63300.000 Financial Services 75.00
504-191-63800.000 Utility Bill Services 448.21
504-22210 Federal Withholding Tax… 1,526.10
504-22215 FICA Payable 3,314.70
504-22220 State Withholding Tax P… 635.83
504-22225 S.D.I. Payable 238.28
504-22420 S.E.I.U. Union Dues Paya… 263.45
504-22430 Deferred Comp Payable 325.54
504-22440 AFLAC Insurance Payable 20.58
504-340-66100.000 Gasoline & Oil 875.15
504-345-63900.000 General Services 38,542.44
504-345-64100.000 Electricity 14,185.35
504-345-65200.000 Uniforms / Personnel Eq… 181.50
504-345-65700.000 Public Works Supplies 6,346.68
504-390-86206.000 GSA - GSP Implementati… 3,000.00
504-390-86210.000 Apple Avenue Consolidat… 237,733.71
504-900-91210.000 Principal 140,764.75
504-900-91310.000 Interest Expense 38,523.75
756-820-63100.000 Administration Services 2,991.00
Grand Total: 1,280,593.49
Project Account Summary
Project Account Key Payment Amount
**None** 1,280,593.49
Grand Total: 1,280,593.49
15 City Council Minutes
May 14, 2024
Page | 1

CITY COUNCIL MINUTES
REGULAR MEETING OF MAY 14, 2024

CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez Councilmember Martinez, Ortiz and Tipton
ABSENT: None
STAFF: City Manager Wood, Chief Mixer, Community Development Director Mugan, Public Works Director Tugel, Community Engagement Manager Lopez, Assistant Planner Meza, IT Director Espinosa, City Attorney Thompson, City Clerk Rathbun GUESTS: Gail Stewart-White, Lourdes Villarreal, Martha Arroyo, Diana Salinas

INVOCATION
Invocation by Pastor Diana Salinas.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
City Manager Wood asked that item J-1, Presentation – Harvest Festival be moved to the first presentation. City Council concurred.

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Dr. Lourdes Villarreal addressed the City regarding the lack of permanent or designated areas for their trash cans on pick up day. She stated that she had called the police because she did not want to receive a ticket for placing her trash bins between two vehicles. She stated that the Code Enforcement Officer came and assured her that she would not be cited and made some suggestions regarding the trash bins and placement of the bins. She stated that the suggestions made by the Officer could cause safety issues and damage to property. She suggested that the City implement an ordinance prohibiting the blocking of trans bin spaces in designated areas and if people violated the ordinance they should be cited and fined.

Beatriz Diaz thanked Chief Langborg for sending out the weed abatement letters to the residents and asked what happened if the resident did not fix the issue. She stated that these properties should also include city properties. She asked that water leaks be fixed, street lines be re-painted and potholes be fixed.
16 City Council Minutes
May 14, 2024
Page | 2
Gabby Serrato stated that she attended the City Council meetings because she had ties to Greenfield and what happened in Greenfield was important to her. She asked what the Council was doing for the victims of sexual assault and what was the City doing to prevent such crimes. She stated that she was confused why a Councilmember would defend a sexual abuser but not the victim.

Laura Mireles stated that she would like to know why it was necessary for Jamie to investigate the call and speak with Chief Langborg about why emergency vehicles were not able to enter her property. She stated that the residents were not getting notified of what was going on and if they were notified it was last minute. She stated that she would like for the City to complete the project as soon as possible.

COMMENTS FROM CITY COUNCIL
Councilmember Tipton reminded everyone that stops signs were not optional. He stated that he did notice that the speed trailer was out there and he did appreciate it. He also stated that there had been buses parking in the residential areas as well as commercial vehicles which was not allowed. He asked when sending an email to the City Council that City Manager Wood be included. He suggested that the Council’s email be changed to district1 or mayor instead of the Council’s names. He asked that people watch out for children, the elderly and pets with the hot weather approaching. He also stated that he had been speaking with Supervisor Lopez about getting a veterinarian in south county because the King City veterinarian focuses mainly on large animals. He announced that residents may dispose of their batteries and sharps at any landfill facility because they were hazardous waste. He stated that people have been blocking the driveways with vehicles and asked staff to look into it. He asked what the street sweeping schedule was and asked for staff to work with Tri-Cities regarding this matter.

Councilmember Martinez announced that anything she posted on her social media page was only her opinion and not the opinion of the City Council. She stated that she would like to see the internship program be expanded to give more youth the opportunity and asked that staff also look at the youth that were diamonds-in-the-rough. She stated that she supported all the youth, whether or not they go to college or stay here in Greenfield. She congratulated the Greenfield High School Class of 2024 and stated that they would be graduating on June 1, 2024. She announced that the state budget would be presented on zoom on May 22nd at 9 a.m.

Mayor Pro-tem Rodriguez reminded everyone that the Women’s Empowerment conference was this Saturday. She stated that she had concerns regarding the comments about the lack of response from staff and asked that this be addressed. She congratulated the students from Hartnell College that would be graduating this Friday. She also wanted everyone that had Narcan that they carry it with them because you never know when someone was going to need it. She gave an example of a Hartnell student that used it on the MST bus. She stated that she would be attending the Magnolia II apartments welcome event and was looking forward to it.

Councilmember Ortiz announced that there would be a picnic for all residents of Magnolia I and II apartments on May 25th from 11-2. She stated that they would also be giving away supplies to the residents so that they could start or help with the community garden and thanked Councilmember Martinez and Mayor Pro-tem Rodriguez for their willingness to help with the event. She stated that she would like the intern program to be expanded to all young adults. She stated that not all kids meet high academic standards but there were kids that were willing to work and having a job would make a difference in their lives. She suggested that the Rotary Club speak with businesses to encourage them to hire kids. She also suggested that the City provide business classes for people to become entrepreneurs and start their own business. She commended the Police Department for working with other departments and agencies.
17 City Council Minutes
May 14, 2024
Page | 3
Mayor White thanked everyone for participating in the Team Building. He announced the Women’s Empowerment conference this Saturday and stated that there would be a lot of good speakers. He stated that Chief Mixer and he attended the victims of violent crimes ceremony in Salinas and he attended the Salinas Valley Basin GSA meeting on May 3rd educating people regarding water. He stated that he attended the senior social and thanked Fabiola and her staff as well as the community development department for their presentation regarding development in Greenfield.

Councilmember Martinez announced that the Monterey Waterkeeper was having a free event.

Councilmember Ortiz reported that the Welcome to Greenfield signs were going up. She stated that she did not see the foundation of the sign when she passed by the location; however, she went back and saw it. She stated that she did post it on social media and wanted everyone to know work was getting done.

CONSENT ITEMS
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Martinez to approve the consent items including Warrants #321310 through #321501 and Bank Drafts #5998 through #6024 in the amount of $1,258,085.46, approve Minutes of the April 23, 2024 City Council Meeting and Receive and File Department Report – Finance Department. All in favor. Motion carried.

MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS

PRESENTATION - HARVEST FESTIVAL
Community Engagement Manager Lopez and Victor Garcia gave a presentation regarding the Harvest Festival.

PROCLAMATION – NATIONAL PUBLIC WORKS WEEK – MAY 19-25, 2024 Mayor White read the proclamation proclaiming National Public Works Week – May 19-25, 2024 and presented it to Public Works Director Tugel.

UPDATE – PUBLIC WORK DEPARTMENT
Public Works Director Tugel gave a power point presentation update regarding the Public Works Department projects.

PROCLAMATION – BUILDING SAFETY MONTH – MAY 2024
Mayor White read the proclamation proclaiming Building Safety Month – May 2024 and presented it to Building Permit Technician Fabian.

PRESENTATION – CODE ENFORCEMENT
Chief Mixer gave a presentation regarding code enforcement.

CITY COUNCIL BUSINESS
RECEIVE AND FILE HOUSING ELEMENT ANNUAL PROGRAM REPORT (2023) Assistant Planner Meza gave a report regarding the Housing Element Annual Program (2023). 18 City Council Minutes
May 14, 2024
Page | 4
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Martinez to receive and file the Housing Element Annual Program Report (2023). All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO APPROVE A

NEW FULL TIME EMPLOYMENT POSITION OF UTILITY SYSTEM OPERATOR (USO) FOR THE WASTEWATER DIVISION AND MAKE A SUPPLEMENTAL APPROPRIATION OF $9,000 TO THE 2023-2024 FISCAL YEAR BUDGET TO FUND THE USO POSITION
RESOLUTION #2024-57
Staff report was given by Public Works Director Tugel.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-57, “A Resolution of the City Council of the City of Greenfield to Approve a New Full Time Employment Position of Utility System Operator (USO) for the Wastewater Division and Make a Supplemental Appropriation of $9,000 to the 2023-2024 Fiscal Year Budget to Fund the USO Position”. All in favor. Motion carried.

DISCUSS AND PROVIDE DIRECTION REGARDING CITY COUNCIL SOCIAL MEDIA AND

MEDIA/PRESS POLICIES TO AMEND THE CITY COUNCIL CODE OF CONDUCT Staff report was given by City Attorney Thompson.

Gabby Serrato asked about being blocked by a Councilmember on their social media page.

City Council discussed the proposed changes and directed staff to bring this item back for final approval.

ADJOURN TO CLOSED SESSION
CLOSED SESSION – GOVERNMENT CODE SESSION 54956.9(D)(1)
Conference with Legal Counsel – Existing Litigation
Andrew Sandoval v. City of Greenfield, Case Number 23CV003551 CLOSED SESSION – GOVERNMENT CODE SESSION 54956.9(D)(2)
Conference with Legal Counsel – Anticipated Litigation
Potential number of cases unknown
Meeting adjourned to closed session at 8:51 p.m.

No comments were received.

RECONVENE TO OPEN SESSION
Meeting reconvened to open session at 9:28 p.m.

There was no reportable action taken.

BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY MAYOR AND

CITY COUNCIL
Councilmember Ortiz reported on the TAMC meeting and stated that they discussed the roundabouts. 19 City Council Minutes
May 14, 2024
Page | 5
Mayor Whited reported on the AMBAG meeting and stated that they discussed the budget and the regional forecast numbers.

Councilmember Tipton reported on the SVSWA meeting. He stated that they approved the budget and rate increase. He also stated that they discussed the organic waste fees and stated that they were doing very well meeting the State’s requirements. He stated that they were going to re-open the Crazy Horse Landfill as a transfer station and going to be expanding the Jolon Landfill site.

Mayor Pro-tem Rodriguez reported on the MST meeting and reported on the ridership of the buses. She stated that she would be meeting with the general manager at the end of this week.

City Manager Wood reported on the Broadband Authority meeting and stated that they were looking into the fees that were being charged and what the fees would be used for.

Mayor White reported on the Monterey County Mayors’ meeting and stated they received a report from the Monterey County Agricultural Commission. He also stated that they discussed AB 413.

CITY ATTORNEY REPORT
None.

CITY MANAGER REPORT
City Manager Wood stated that staff was working on the 2024-2025 proposed budget and stated that it should be on the next agenda as a presentation.

ADJOURNMENT
Meeting adjourned at 9:42 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
20 1

POLICE DEPARTMENT MONTHLY REPORT
City of
Greenfield
Police Department
March 2024
Part 1 Crimes Reported
• Homicide – 0
• Rape – 2
• Robbery – 2
• Assault – 33
• Burglary – 2
• Larceny – 8
• Auto Theft – 0
Patrol
• Reports – 177
• Citations – 74
• Parking Citations – 10
• Total Arrests – 25
o DUI – 9
o Narcotics – 1
• Collision Reports – 11
School Related Activities/SRO
• Campus security checks – 8
• Student Contacts – (not all crime related) - 12
• Probation Contacts – 7
• Community Events – 3
21 2

POLICE DEPARTMENT MONTHLY REPORT
Detective Activity Log – Greenfield Investigation Unit
- Greenfield Detectives assisted King City and Monterey County Sheriff’s Departments with crime suppression patrols, probation, and parole compliance checks due to the recent homicides in King City and the unincorporated area near Greenfield. - Greenfield Detectives arrested Eleuterio Ortiz from Gonzalez for sexual assault that occurred over the course of a few years and was still ongoing. With the help of Homeland Security Investigations and Soledad Police Detectives, Ortiz was apprehended within two hours of the crime being reported.
- Detectives are working on approximately 25 internet crimes against children (ICAC) cases. - Detectives are actively working on three cold case homicides alongside the Monterey County District Attorney’s Office cold case task force.
- Detectives are actively working on several federal cases with Homeland Security Investigations (HSI), Drug Enforcement Administration (DEA), and the Federal Bureau of Investigations (FBI).

Code Enforcement
Notice of Violations Issued – 3
Administrative Citations Issued – 1
Notice of Parking Violation – 14
Parking Citations – 15
Vehicles Towed – 1
Verbal Warnings/Notices/Inspections – 20
Animal Control
Animals Taken into Custody – 25
Animals Returned to owner – 5
Animal Complaint/Welfare Check – 30
Issued Citations/Warning Citations – 10
Dog License – 0
Bite Reports – 1
Animal Shelter Transport – 5
Training:
• International Law Enforcement Educators and Trainers Association – Sergeant Avery & Detective Lerma – March 17, 2024
• Supervisory Leadership Session 2 – Sergeant Mattke – March 21, 2024 • California Association of Property & Evidence – Evidence Technician Herrera- March 25, 2024
22 3

POLICE DEPARTMENT MONTHLY REPORT
• Assisting Individuals & Group Crisis Intervention – Chaplain Mullen – March 26, 2024 Facility Improvements – None
Personnel- None
Community Outreach
• Arroyo Seco Academy – College & Career Day – March 1, 2024 23 4

POLICE DEPARTMENT MONTHLY REPORT
• Internet Safety & Social Media Workshop – Vista Verde Middle School – March 5, 2024 • Gang Awareness and Drugs Workshop – Vista Verde Middle School – March 12, 2024 24 5

POLICE DEPARTMENT MONTHLY REPORT
• Mary Chapa Academy Kindergarten students visit the police department – March 13, 2024 25 6

POLICE DEPARTMENT MONTHLY REPORT
• Field trip to San Jose Tech Museum with Vista Verde Middle School – March 27, 2024 26 City Council Memorandum 599 El Camino Real, Greenfield CA 93927, 831-674-5591 www.ci.greenfield.ca.us
DATE: May 9, 2024
AGENDA DATE: May 28, 2024
TO: City Council Members
PREPARED BY: Paul Mugan, Community Development Director Brent Slama, AICP, Planning Consultant
TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE VESTING TENTATIVE
MAP FOR THE UPDATED “LAS VINAS” RESIDENTIAL

SUBDIVISION AS PART OF THE SOUTH END

ANNEXATION PROJECT, APPROVE EXEMPTION OF
THE PROJECT FROM THE CITY’S INCLUSIONARY

HOUSING ORDINANCE, AND AFFIRM THE ZONING
MODIFICATIONS AS APPROVED IN THE 2020

DEVELOPMENT AGREEMENT

BACKGROUND
Scheid Vineyards has applied to the City of Greenfield to subdivide a 47-acre parcel (APN: 221 001-168) for the purposes of facilitating construction of a 182-unit single family subdivision on property it owns located at 42050 El Camino Real at the southern end of the City. This is a new request for a Vesting Tentative Map, which is similar to a previous project approved by the City Council on three separate occasions but eventually expired due to inactivity.

PROJECT HISTORY
Annexation and First Tentative Map Approval
On October 11, 2016, the City Council adopted Resolution 2016-90 which certified a Supplemental EIR (SEIR), Mitigation and Monitoring and Reporting Program (MMRP), approved the related “South End Annexation”, and pre-zoned the subject parcel, located within the area annexed, as R-L (Single Family Residential) .
27 1
On November 15, 2016, the City Council subsequently and unanimously adopted Resolution 2016- 94 approving “The Vines,” a Vesting Tentative Subdivision Map (VTM) consisting of 150 lots for single family residential development. The resolution recognized that the vesting tentative map application “consists of a project analyzed as part of the certified SEIR”, and thereafter finds that “Mitigation measures have been included as conditions of approval and within the Mitigation Monitoring and Reporting Program to reduce potential environmental impacts to a less than significant level where feasible.”
The site consists of 47 acres with a total of 26.60 acres dedicated to residential development. The original project reviewed by the City consisted of 150 lots with lot sizes ranging from a minimum of 6,000 SF to approximately 12,000 SF. The average lot size in the subdivision as approved was 7,725 SF.

The General Plan designation for the property is Low Density Residential and the planned density was 3.2 dwelling units per acre. As a vesting tentative map, all the standards, policies and fees were locked in place with the date of the map’s application and once approved, remained in place for the life of the map. At the time the map was approved it was exempted from the City’s inclusionary housing requirements since approved affordable housing projects existed within proximity to the project site. As a matter of state law, tentative maps are approved for an initial two-year period.

1st Project Amendment

On November 15, 2018, a letter was received from Scheid Vineyards requesting a three (3) year extension for the map and project, now renamed “Las Vinas”. In addition, the applicant requested numerous changes to the map and a request for substantial conformance, which is a process to determine that the revisions to the map were minor in comparison to the originally approved map back in 2016. The applicant requested a number of changes, specifically the following:

• Change from 150 units to 222 units on 143 lots
• Increase of density to 4.7 units per acre
• Included two 2.26 acre sites for CHISPA to build 80 units of affordable housing • Reduction of lot sizes to remove larger lots
• Various modifications to street patterns, buffers

On February 26th, 2019, the City Council thereafter adopted Resolution 2019-20 by a 3-2 vote granting a 3-year extension and verifying that a redesign with 222 units (80 multi-family units and 142 single family dwellings) would substantially conform with the 150-lot project approved via Resolution 2016-94.

2nd Project Amendment

Later in 2019, the applicant made further changes and refinements to the map, removing the multifamily housing and proposing a map of 182 single-family lots at a density of 3.9 dwelling units per acre, with lots sizes ranging from a minimum of 4,390 square feet to a maximum of 17,910 square feet with the majority of lots between 5,000 square feet and 6,300 square feet with an 28 2
average lot size of 6,394 square feet. In addition, the City and the applicant put forth consideration of a Development Agreement in order to accomplish the following:

1. Acknowledge the continuation of vested rights conferred to “The Vines” Vesting Tentative Map via City Council Resolution 2016-94;

2. More specifically assign and distinguish applicability of Mitigation Measures and Standard Conditions of Approval approved via City Council Resolution 2016-94 to the Property for which the Las Vin͂as Vesting Tentative Map has been approved;

3. Determine that that a revised subdivision plan consisting of 182 lots for development of single-family dwellings on each lot substantially complies with Vesting Tentative Maps approved via City Council Resolutions 2016-94 and 2019-20;

4. Confirm implicit effects of related, previous City Council actions on the size and design of individual lots, such as lot size and unit setbacks.

On December 17, 2019, the Planning Commission held a public hearing on the proposed development agreement. After public hearing and deliberation, the Planning Commission recommended that the City Council approve a development agreement for this project. The City Council took action on January 28, 2020 to adopt the Development Agreement by Ordinance.

Current Status
The Development Agreement did not take any action to further extend the time frame of the approval of the vesting tentative map, and the map eventually expired in February of 2022 upon the end of the three-year extension granted back in 2019 due to the lack of progress on the project. In late 2023, the applicant expressed its interest to the City to reinstate the most recent 182 single-family lot map. Given that the original approval of the project was back in 2016, in addition to multiple substantial changes since the initial adoption of the map, it was determined that a new tentative map would need to be filed, which would be considered by the Planning Commission and City Council as if it was a new project.

On February 1, 2024, the applicant submitted a formal request to consider a tentative map for 182 lots, consistent with the design and standards that were considered, recommended and approved by both the Planning Commission and City Council back in late 2019 and 2020 respectively. The current proposal includes the same deviations from the zoning code, including minimum lot size and garage setbacks that were memorialized in the Development Agreement approved in 2020.

The project history has also changed multiple times as it relates to affordable housing. In the original approval process in 2016, the City took action to exempt the project from the City’s Inclusionary Housing Ordinance given specific findings that there was adequate affordable housing located in the surrounding area. Then in 2019, CHISPA, a non-profit affordable housing developer, was directly involved in the project to eventually construct what was assumed to be 80 units of affordable housing subject to a housing regulatory agreement. These units were then omitted from the third map, but no specific action was taken at that time in regards to affordable housing requirements.

Planning Commission Review
29 3
On May 7, 2024, the Planning Commission held a public hearing to discuss a recommendation for the proposed project. The project applicant and a representative of the neighboring property owner spoke at the public hearing in support of the project. Commissioners asked questions about previous approvals and the history of affordable housing around the site. The Planning Commission approved a 3-0 vote to adopt a resolution to recommend the project to the City Council consistent with the staff recommendation.

ENVIRONMENTAL REVIEW
All CEQA analyses and reviews have been completed in accordance with the CEQA guidelines as set forth in California Code of Regulations, Title 14, Chapter 3, Sections 15000 et seq. On August 8, 2006, the City of Greenfield City Council approved the South End Sphere of Influence Amendment project and related amendments to the City’s General Plan. The City prepared the South End Sphere of Influence Amendment Project Final EIR (EIR) to analyze the environmental effects of the Sphere of Influence (SOI) and General Plan amendments. The City Council certified the EIR on August 8, 2006. In July 2016, the City prepared a Supplemental EIR (SEIR) to evaluate the specific Las Vinas proposal and differences in the project description. This Vesting Tentative Map project relies upon the adopted SEIR, as the fundamental map remains in substantial conformance with the original project, and no additional impacts to the environment have been identified.

In addition, in 2020, the City and the applicant entered into a Development Agreement that references South End Annexation Area SEIR mitigation measures that are uniquely applicable to the Las Vinas Subdivision. Assignment of mitigation measures in this manner is appropriately an administrative function pursuant to Guidelines Section 15025. This ministerial action is part of the process necessary for review and acceptance of the Las Vinas Subdivision Final Map, supported by substantial evidence referenced in the Development Agreement and is, therefore, Exempt from CEQA in accordance with Guideline Section 15268. Development Agreement provisions that enable use of performance standards to determine front yard setbacks are also determined to be Exempt are exempt from CEQA in accordance with CEQA Guideline Section 15061(b)(3).

Implementation of such standards will not affect any adopted mitigation measure or condition of approval or result in substantial changes to the design of the subdivision. Based on the administrative and ministerial provisions referenced herein, the Planning Commission and City Council may find that all of the California Environmental Quality Act requirements have been met and no further review is required.

PROJECT REVIEW AND ANALYSIS
Site Description
The “Las Vinas” Vesting Tentative Subdivision Map encompasses 47 acres south and west of Greenfield High School. The site had recently used for active agriculture production, however it has been fallow for the last few years. The topography of the site is nearly flat and contains no significant natural hills, ridges, ravines, or other topographic features. There are no watercourses or wetlands on the property or in the vicinity, nor are there any trees of substantial stature or significance.
30 4
Conformance with the General Plan and Zoning Ordinance
The project site is zoned Single Family Residential (R-L). The General Plan designation is Low Density Residential. The subdivision proposes 182 single-family lots ranging in size from 4,390 to 17,910 square feet. As described in the Greenfield General Plan (2005), the Single Family Residential designation provides for the development of low-density, single-family residential housing and allows for a minimum of one dwelling unit and a maximum of seven dwelling units per acre, with a minimum parcel size of 6,000 square feet. This subdivision is 3.9 units per acre.

The subdivision meets the City’s density requirements and conforms to the majority of land use designations of the General Plan and Zoning Code. Those requests for deviations, such as minimum lot size, and setback provisions, have already been addressed via the adopted Development Agreement applicable to this property.

Open Space/Agricultural Buffers
Consistent with the Greater Greenfield Area Memorandum of Agreement, the annexation area will require permanent and interim buffers to ensure adequate distance between active agriculture and urban land uses. Interim buffers of 70 feet will be provided along the western edge of the Scheid West parcel, in “The Vines” subdivision. The Scheid West parcel also includes a larger 180-foot interim buffer on its southern edge, which is the current southern edge of the General Plan. Interim buffers will remain until such time that urban uses are extended and the buffer is no longer needed.

The location, width, and status of these buffers (permanent versus interim) are consistent with the MOA, as well as with the City’s General Plan and LAFCO policy guidance.

Retention Basins
The 180-foot agricultural buffer on the south parcel line includes all of the necessary stormwater retention areas to serve the project.

Landscaping
The proposed project does not include a detailed landscaping plan. Landscaping will be required to include a variety of trees, shrubs, groundcover, perennials, and vines along project streets, as well as detailed plans for residential areas and public use facilities. Landscape plans will be required for submittal, review, and approval prior to approval of improvement plans and issuance of building permits.

Traffic and Circulation Improvements
Primary access to the project site will be from El Camino Real at a new intersection designed to serve the development named Las Vinas Avenue. The current proposal calls for the dedication of an 87-foot right of way to accommodate a future four lane boulevard and median. However, the applicant is proposing to construct a two-lane road to accommodate the current development, with a 53 foot right of way with 36 feet of pavement and parking allowed on the north side. Timing of expansion would be dependent upon future growth to the west. Right-of-way typical widths proposed for interior streets are a 60-foot right of way with 36 feet from curb to curb. The streets also include 5-foot-wide sidewalks and 5-foot-wide planter strips.

Parking
31 5
All 182 single-family homes will need to include garage parking for two cars and two more spaces in driveways to meet the requirements set forth in table 17.58-1 of the zoning code. Future construction of Accessory Dwelling Units or garage conversion is covered by State mandate and is not a consideration of the current project.

Construction/Site Preparation
Clearing/grading typical for the construction of an urban residential neighborhood will be necessary. The subdivision does not propose a phasing plan; however, the project site could be developed in phases. All aspects of construction and site preparation will be required to comply with all applicable federal, state, and local codes and will be reviewed and approved by the Building Official or the City Engineer. Compliance with the City’s Standard Conditions for Construction will be required.

Public Services and Infrastructure
Public services and facilities, such as water, wastewater, gas, and electricity, will be extended from the City’s infrastructure network to the project site. Electrical and natural gas service will be provided by Pacific Gas and Electric Company (PG&E). Telecommunications services will be provided by AT&T (or current provider), and cable television will be provided by Charter Communications (or current provider). The Greenfield Police Department will provide law enforcement services to the development upon annexation, and firefighting and emergency response services will be provided by the Greenfield Fire Protection District.

Design Review
As of the present time, a builder has not been determined for the project. As such, there are no anticipated floor plans or site plans to consider at this time. Prior to submittal of building permits, the future developer of the project will be required to submit the proposed architectural elevations, colors, designs and proposed site and floor plans for all unit types to be included in the subdivision to the Planning Commission for formal Design Review approval.

Affordable Housing Requirement
The City’s inclusionary housing ordinance requires all residential developments to contribute to the provision of housing for very low-, low-, and moderate-income households in the city. A residential development may be exempted from all or a portion of that requirement at the recommendation of the Planning Commission and as approved by the City Council, provided the City Council makes written findings supporting the determination that two or more of the situations listed in section 17.51.080.C of the zoning code exist. In 2016, the City chose to exempt the project under the following two criteria: (1) the number of existing affordable housing units within one-half mile of the proposed development exceeded 20% of the total number of proposed housing units and (2) the project proposed significant amenities above and beyond those required as a result of the development to the benefit of the city. The Monterey County Housing Authority Los Ositos and CHISPA Tyler Park Townhome projects, both affordable housing projects, are within one-half mile of the project site. In addition, the City held that provision of upper-market, upper-end housing on larger lots substantially exceeds the requirements for a “standard” singlefamily housing subdivision. While the facts are still consistent in regards to the number of affordable units within ½ mile of the project site, the City Council will have to determine if the revised project map meets the intent of the second criterion. 32 6
One additional significant reason to waive affordable housing requirements, although not specified in the current City ordinance exemptions, is that the City overproduced affordable housing in all categories during the 5th Cycle Housing Element period (2014-2022), and more importantly will meet all of its very-low and low income housing production requirements for the current 2023- 2031 6th Cycle Housing Element through the current construction of the Greenfield Commons project on Walnut Avenue and the future construction of the recently approved 34 unit self-help project on the corner of 3rd Street and Apple Avenue. As a result, the city will have met its obligation to provide its share of affordable housing within the region for the next eight years, and may focus its energies on developing above-moderate housing. Such development is consistent with State-adopted and mandated Affirmatively Furthering Fair Housing (AFFH) principles on a regional scale, which encourages a greater percentage of affordable units to be built in Racially Concentrated Areas of Affluence (RCAA’s), such as in the Monterey Peninsula, and more above moderate units in lower income areas such as South County.

Conformance with Subdivisions Code and State Subdivision Map Act The tentative map submitted with this application was prepared in compliance with the requirements of sections 16.16.020 and 16.16.030 of the City of Greenfield Subdivisions Code and the State Government Code, Subdivision Map Act, sections 66452 – 66452.24. The tentative map complies with all local and state requirements for approval of the proposed vested tentative map.

BUDGET AND FINANCIAL IMPACT
The proposed project will not result in negative financial impacts on the City of Greenfield.

Pursuant to the conditions of approval, impacts that would otherwise result from operation and maintenance of infrastructure associated with development will be offset by City-wide impact fees and participation in necessary maintenance districts that have been established for this purpose.

RECOMMENDATION
Section 17.10.030 of the City of Greenfield Zoning Code sets forth the land use responsibilities of the City Council. Those responsibilities include hearing and deciding applications for zoning ordinance amendments, general plan and amendments thereto, specific plans, special planning areas, pre-zoning, annexations, major subdivisions, boundary adjustments, and planned developments. These actions should take place after receiving a recommendation from the Planning Commission.

The applicant is requesting approval of a Vesting Tentative Map for a proposed subdivision that will allow 182 single-family homes, roadways, agricultural buffers, and related neighborhood improvements. The proposed Vesting Tentative Map is consistent with the intent of the general plan and prior general plan amendments for this area. The SEIR and Mitigation Monitoring and Reporting Program for this project certified/approved by the City Council on October 11, 2016, included conditions which address the mitigations within the General Plan EIR and the South End SEIR, the City’s standard conditions of development, and the specific design issues on this site.

Development of the property shall be subject to the City’s Standard Conditions for Construction.

The project is requesting exemption from the City’s inclusionary housing requirement. Upon recommendation of the Planning Commission, the City Council may grant such exemption upon 33 7
making written findings supporting the determination that two or more of the situations listed in section 17.51.080.C of the zoning code exist. For the proposed project, the two applicable situations are: (1) the number of existing affordable housing units within one-half mile of the proposed development exceeds 20% of the total number of proposed housing units and (2) the project proposes significant amenities above and beyond those required as a result of the development to the benefit of the city. It is, therefore, recommended that the City Council adopt a resolution to approve the Vesting Tentative Map for the Las Vinas project, approve exemption of the project from the City’s inclusionary housing requirements, and affirm the zoning modifications as approved in the 2020 Development Agreement.

PROPOSED MOTION
I MOVE THAT THE CITY COUNCIL ADOPT RESOLUTION 2024-58 APPROVING THE VESTING TENTATIVE MAP FOR THE UPDATED “LAS VINAS” RESIDENTIAL

SUBDIVISION AS PART OF THE SOUTH END ANNEXATION PROJECT, APPROVE EXEMPTION OF THE PROJECT FROM THE CITY’S INCLUSIONARY HOUSING

ORDINANCE, AND AFFIRM THE ZONING MODIFICATIONS AS APPROVED IN THE 2020 DEVELOPMENT AGREEMENT.

Attachments

1. City Council Resolution 2024-58

2. Conditions of Approval

3. Vesting Tentative Map

4. Development Agreement Between the City of Greenfield and Scheid Vineyards 34 CITY OF GREENFIELD CITY COUNCIL
RESOLUTION No. 2024-58

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE VESTING TENTATIVE MAP FOR THE UPDATED “LAS VINAS”

RESIDENTIAL SUBDIVISION AS PART OF THE SOUTH END ANNEXATION PROJECT, APPROVE EXEMPTION OF THE PROJECT FROM THE CITY’S

INCLUSIONARY HOUSING ORDINANCE, AND AFFIRM THE ZONING
MODIFICATIONS AS APPROVED IN THE 2020 DEVELOPMENT AGREEMENT WHEREAS, California Government Code, Subdivision Map Act, sections 66452 – 66452.24 and chapter 16.16 of the Greenfield Municipal Code set forth requirements for subdivisions and tentative maps; and
WHEREAS, the City of Greenfield Municipal Code establishes the City Council as the designated Approving Authority for subdivisions and tentative maps; and WHEREAS, the City of Greenfield Municipal Code charges the Planning Commission with responsibility to review tentative map applications; make a report to the City Council with respect to the design of the subdivision and the kind, nature, and extent of the proposed improvements; and make findings and recommendations for approval, conditional approval, or denial of the proposed tentative map to the City Council; and WHEREAS, an application has been submitted for the creation of a subdivision and vested tentative map for certain proposed residential property as part of the South End Annexation project, APN: 221-011-068, located in the City of Greenfield, California; and WHEREAS, the California Environmental Quality Act (CEQA) requires an assessment of the environmental impacts of a proposed project and the adoption of all feasible measures to mitigate those impacts; and
WHEREAS, the City of Greenfield City Council on October 11, 2016, certified the South End Annexation Supplemental Environmental Impact Report (SEIR), adopted the required CEQA findings, adopted a Mitigation Monitoring and Reporting Program, approved pre-zoning of the site to Single Family Residential (R-L), and directed staff to prepare and forward an annexation application to LAFCO; and
WHEREAS, the Vesting Tentative Map application consists of a project analyzed as part of the certified SEIR; and
WHEREAS, the City of Greenfield Planning Director has reviewed and analyzed the requested Vesting Tentative Map and has recommended the Planning Commission adopt a resolution recommending the City of Greenfield City Council approve such Vesting Tentative Map; and
35 WHEREAS, on May 7, 2024, the Greenfield Planning Commission held a duly noticed public hearing, and upon receiving testimony, voted 3-0 to adopt Resolution No. 2024-01 and recommend approval of the project to the City Council; and WHEREAS, the City’s Inclusionary Housing Ordinance requires all residential developments to contribute to the provision of housing for very low, low, and moderate income households in the city; and
WHEREAS, a residential development may be exempted from all or a portion of the inclusionary housing requirements at the recommendation of the Planning Commission and as approved by the City Council, provided the City Council makes written findings supporting the determination that two or more of the situations listed in section 17.51.080.C of the zoning code exist; and
WHEREAS, the action now before the City Council was heard, reviewed, and discussed at a duly noticed public hearing held May 28, 2024;
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Greenfield does make the following Findings:

1. FINDING: The proposed project is substantially in conformance with the City of Greenfield General Plan, Subdivisions Code, Zoning Code, and other Municipal Code requirements and standards.
(a) The General Plan denotes the project site as Low Density Residential and the prezoning designation is Single Family Residential (R-L); (b) The subdivision proposes 182 single-family lots ranging in size from 4,390 to 17,610 square feet, consistent with the City’s Single Family Residential designation per the Development Agreement signed between the City and the applicant. The Single Family Residential designation provides for the development of low-density, single-family residential housing and allows for a minimum of one dwelling unit and a maximum of seven dwelling units per acre. This subdivision is 3.9 units per acre; (c) As this project proceeds through the development review and approval process, all development standards for the R-L zoning district (zoning code section 17.30.040) will be met as a condition of further project approvals. These development standards include those pertaining to accessory structures, landscaping, resource efficiency, lighting, parking, and signage;
(d) The subdivision includes public streets, new water, sewer, storm drain, public utility lines, open space, and detention facilities designed in conformance with City standards. All improvements to City utilities will be constructed to City standards both on and off the site; (e) Development of the project site will be required to comply with the City’s Standard Conditions for Construction; and
36 (f) The project is consistent with the General Plan, the SEIR for the South End Annexation project, the Zoning Code, and other City development standards.

2. FINDING: The site is suitable for the type and density of development proposed. (a) The project site is nearly flat, undeveloped, and located outside the floodplain. (b) The proximity to existing development and City services makes infrastructure improvements to serve the site feasible economically and physically; and (c) El Camino Real provides direct access to the project area; on-site streets will be developed as part of this project providing connection to the citywide network.

3. FINDING: The proposed project will not cause substantial environmental damage, nor substantially or unavoidably injure fish or wildlife or their habitat. (a) The SEIR identified no native habitat or fish and wildlife on the site, which has been used primarily for farming;
(b) Best available technology (such as on-site retention basins) will be used to ensure there are no water quality impacts from drainage of the site; (c) The South End Annexation project can fully mitigate for agricultural land conversion through the Williamson Act Easement Exchange process, thus eliminating a significant unavoidable impact; and
(d) Mitigation measures have been included as conditions of approval and within the Mitigation Monitoring and Reporting Program to reduce potential environmental impacts to a less than significant level where feasible.

4. FINDING: The establishment, maintenance, and operation of the project’s land uses will not, under the circumstances, be detrimental to the health, safety, peace, morals, comfort, and general welfare of the persons residing or working in the vicinity of the proposed development, or to its future residents, or to the general welfare of the city. a. This project has been reviewed by all responsible, city, county, regional, and state agencies, and conditions of approval (mitigation) have been applied as deemed necessary by Planning and Public Works staff to ensure the continuing public health, safety, and orderly development of the surrounding area; and (b) All infrastructure as known at this time has been reviewed and a determination has been made that the site can and will be provided with the required municipal services.

5. FINDING: The payment of school impact fees, the provision of park and recreational facilities in accordance with sections 16.36.020 and/or 17.16.080 of the municipal code, and the immediate proximity to Greenfield High School and Vista Verde Middle School, 101 and the significant outdoor recreation facilities of each school, are adequate measures for the accommodation of school and park and recreation facilities for residents of this site. 37 (a) The proposed subdivision will provide park and recreational facilities, or provisions therefor, in accordance with the requirements of sections 16.36.020 and/or 17.16.080 of the municipal code;
(b) The project is immediately adjacent to Greenfield High School and Vista Verde Middle School and the large outdoor recreation facilities associated with each school; (c) A direct pedestrian and bicycle pathway between the subdivision and the activity field of Vista Verde Middle School will be provided; and
(d) The proposed subdivision will pay all required school impact fees to address school impacts from the residential development of the site.

6. FINDING: All requirements of the California Environmental Quality Act have been met. (a) The proposed subdivision is part of the South End Annexation project for which a SEIR and Mitigation Monitoring and Reporting Program were prepared, and certified/adopted by the City, to address the potential environmental impacts of the proposed subdivision.

7. FINDING: The number of existing affordable housing units within one-half mile of the proposed development exceeds 20% of the total number of proposed housing units. (a) The Los Ositos very low and low income housing development, owned and operated by Monterey County Housing Authority, is within one-half mile of the proposed development;
(b) The Tyler Park Townhome project, another low and moderate income affordable housing project, owned and operated by CHISPA, is within one-half mile of the proposed development; and
(c) The number of very low, low, and moderate income housing units available in the Los Ositos and Tyler Park Townhome affordable housing projects exceeds 20% of the number of single-family homes proposed for this subdivision.

8. FINDING: The project proposes significant amenities above and beyond those required as a result of the development to the benefit of the city. (a) The proposed project is intended to be above moderate rate housing on larger lots – upper-end housing; the project is intended to be move-up rather than entry level; (b) It has been an express desire of the State and City Housing Element that a future residential development project address this underbuilt segment of the housing market; BE IT HEREBY FURTHER RESOLVED, that the City of Greenfield City Council:

1.Approves the proposed vested tentative map for the subdivision of the property the subject of this Vesting Tentative Map application, APN: 221-011-068, into 182 single-family 38 residential lots with streets and sidewalks, storm water detention facilities, and interim agricultural buffers; and

2. Approves exemption of the project from the City’s inclusionary housing requirements of chapter 17.51 of the municipal code; and

3. Affirms the proposed modifications to the lot size requirements, setbacks, and all related provisions as agreed to by the City of Greenfield and Scheid Vineyards per the signed Development Agreement recorded on the property.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 28th day of May 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
___________________________
Ann F. Rathbun, City Clerk
39 CITY OF GREENFIELD STANDARD CONDITIONS FOR CONSTRUCTION

GENERAL

1. The project applicant shall execute the City’s standard Processing Agreement for payment of costs of development and permit applications whereby the applicant agrees to reimburse the City for all costs incurred by the City in processing development applications, project approval, plan check, permit issuance, inspection, project close-out, and all other costs and expenses incurred by the City in processing, approving, inspecting, and implementing the development project.

2. The applicable mitigation measures which are contained in any Initial Study, Mitigated Negative Declaration, Environmental Impact Report, Mitigation Monitoring and Reporting Program, or other document prepared, issued, and certified in compliance with the requirements of the California Environmental Quality Act (CEQA) for or relating to this project shall be considered additional conditions of approval for this project, and are hereby incorporated by reference.

3. The project applicant shall comply with all of the provisions of any approved Vesting Tentative Map, Final Map, or Parcel Map, all pertinent provisions of the Municipal Code, including, but not limited to applicable provisions of Title 16 “Subdivisions” and Title 19 “Impact Mitigation Fees” for sewer, water, traffic and police services, as well as payment to the School District for school impact fees. No permits or work shall commence on the subject property until approval of the final map unless otherwise approved by the City Engineer and Building Official.

4. The use shall be conducted in compliance with all appropriate Local, State, and Federal laws and regulations, and in conformance with the approved plans.

5. The issuance of a permit or approval of plans and specifications shall not be construed as a permit or an approval of any work that violates the Greenfield Municipal Code.

6. Modifications to the project or to the conditions imposed may be considered in accordance with the City Zoning Ordinance. All revisions shall be submitted to the Building Department prior to field changes and are to be clouded or otherwise identified on the plans submitted with the request for modification.

7. Minor plan changes shall be subject to review and approval by the Planning Director and City Engineer prior to implementation. Major plan changes may also require review and approval of the Planning Commission and/or City Council. The Planning Director shall determine whether review and approval by the Planning Commission and/or City Council is required.

8. A note shall be placed on the plans stating that all utilities shall be placed underground and any associated easements for utilities shall be shown on the Final Map or Grant Deed.

9. Permanent monuments shall be furnished and installed by the applicant as required by the Director of Public Works and detailed in Section 16.20.050 of the Municipal Code.

10. Damage to public roads caused by construction of applicant's project shall be repaired to the satisfaction of the Public Works Department at the applicant's expense prior to final building 40 inspection. The project applicant shall post a bond to secure payment for damage to a city street caused by construction activity in connection with work authorized by the permit. The Public Works Department may waive this requirement when the construction activity will not foreseeably damage the street.

11. The project applicant may not place, maintain, or operate steel-tracked grading or construction equipment with cleats on a public or private street without placing protective material beneath the equipment to protect the surface of the street.

12. For new construction, the City shall require the applicant for a building or grading permit to rehabilitate the street pavement along the frontage of the property from the edge of the street to the center of the right-of-way.

13. The project applicant shall be responsible for designing, constructing, and paying for all offsite utility, roadway, and storm water system improvements necessary to provide required services to the project. All utility and infrastructure improvements will be designed and constructed in conformance with City Standards.

14. All landscaping shall utilize drought tolerant species, water efficient drip or micro-spray irrigation systems, and comply with all water conservation regulations issued by the State Water Resources Control Board. Street trees shall be 24-inch box trees with an average spacing of not less than twenty five feet at the center. Street trees shall be maintained by the project’s Lighting and Landscape Maintenance District, if such district is created at the direction of the City.

15. All utility easements shall be provided on the construction plans and as shown on the approved Final Map, if any, or on any Grant Deed establishing such easements, on file to meet the requirements of the utility companies and the Director of Public Works and/or City Engineer. As required, City Council acceptance of all public easements shall be obtained prior to recordation of the Final Map.

16. The project applicant shall contact the Greenfield U. S. Postmaster to locate in the project the placement of "Neighborhood Delivery and Collection Boxes” (NDCBUs). Any required easements shall be dedicated and shown on the Final Map, if any, or on any Grant Deed within a public utility easement, as approved by City Staff and the Postmaster, Greenfield Post Office.

17. For residential development subdivisions, prior to Final Map approval, unless exempted by City Council action, the project applicant shall prepare an Inclusionary Housing Agreement to be approved by the City Council that is consistent with the Inclusionary Housing Ordinance existing at the time of the Housing Agreement approval.

PRIOR TO THE ISSUANCE OF GRADING AND BUILDING PERMITS

18. The project applicant will prepare a site-specific archaeological report; provide such report to the City and the Ohlone/Costanoan-Eselen Nation (OCEN); and consult with OCEN representatives to discuss any specific recommendations made by the report. 41 19. The project applicant shall submit the building permit application for City review and approval and shall pay all costs associated with preparation of the building permit application and issuance of the building permit.

20. All plans and specifications for public works improvements shall be approved by the City Engineer prior to the issuance of a building permit, the construction of said improvements shall be in accordance with the City Specifications and shall be inspected by the Director of Public Works or his authorized agent.

21. Fire hydrants shall be provided by the project applicant at locations within the project area to be approved by the Fire Chief and the City Engineer, and shown on the construction plans.

22. All utilities shall be placed underground. Any associated easements for structures shall be shown on the construction plans and screened to the extent possible from public view through discreet placement and landscaping or fencing.

23. A Lighting and Landscape Maintenance District (LLMD) shall be created by the project applicant, subject to approval by the City Attorney and City Engineer. All costs associated with the creation of the LLMD by the City shall be the responsibility of the project applicant. The LLMD shall include an escalation clause to address increases in the future cost of maintenance and replacement. The LLMD shall address maintenance and operation of all public landscaping and irrigation improvements and street lighting of a local nature in public right of ways, parks, and open space; maintenance of sound walls and community fences; and metering and irrigation for all landscaping strips between the sidewalk and street and open space/park; and other maintenance items as may be required by the Public Works Director or City Engineer. The project applicant shall be responsible for maintaining the items included within the LLMD during the applicable warranty period(s).

24. A Street and Drainage Maintenance District (SDMD) shall be created by the project applicant, subject to approval by the City Attorney and City Engineer. All costs associated with the creation of the SDMD by the City shall be the responsibility of the project applicant. The SDMD shall include an escalation clause to address increases in the future cost of maintenance and replacement.

The SDMD shall address the maintenance and operations of streets, roads and highways; the maintenance and operation of drainage and flood control facilities and detention basins; and other maintenance and operation items as may be required by the Public Works Director or City Engineer. The project applicant shall be responsible for maintaining the items included within the SDMD during the applicable warranty period(s).

25. An on-site storm water detention system shall be designed, constructed and maintained in accordance with City regulations, subject to the final review and approval of the City Engineer.

The project’s storm water design system will include routing of storm water runoff to off-site drainage facilities when the on-site storm water detention/percolation basin’s design capacity is exceeded to avoid impacting adjacent lands. If storm water detention/percolation facilities are not constructed at the beginning of the project construction process, temporary storm water detention facilities shall be implemented to collect runoff and sediment during the grading and construction 42 on site. Final basin configuration shall include landscaping, and perimeter fencing if required by the City, subject to approval by the Planning Director, Public Works Director, and City Engineer.

26. No work shall commence on the subject property until required improvement plans and performance bonds have been submitted to the City and appropriate grading, building or other permits have been issued.

27. The project applicant shall submit for approval of the Planning Director and City Engineer, a Final Landscape Plan for the landscaping of any park and open space, planting strips, fencing surrounding any open space/detention basin, public right-of-ways, and front and side street setback areas visible from the public right-of-way. All landscaping shall utilize drought tolerant species and water efficient drip or micro spray irrigation systems.

28. The project applicant shall prepare a parking plan indicating the location and number of onsite parking spaces available within the project area.

29. The project applicant shall submit a list of street names in accordance with the City of Greenfield policy and approved by the City Council.

30. The project applicant shall prepare and obtain Public Works Director and City Engineer approval of a construction management plan that mitigates temporary traffic impacts. The plan shall detail where adequate off-street parking will be provided and include adequate provisions for construction crew and equipment parking so that the road, mailboxes and driveways are not blocked.

31. The project applicant shall prepare a Public Works Improvement Plan to be approved by the Public Works Director and City Engineer. The Plan shall include all required on- and off-site public improvements including, but not limited to the water system, sanitary sewer system, storm water drainage system including a detention basin (if required), street improvements and other utilities, fire hydrants, street lights, parking lot lights, street landscaping, and project fencing.

32. Plans showing how the sewer line will be linked to the project area shall be provided to the Public Works Director and City Engineer for review and approval.

33. The storm water detention system shall demonstrate capacity for serving the subject property.

Design calculations shall be provided to the City Engineer for review and approval along with detailed design.

34. A detailed soils report shall be prepared by a qualified soils engineer and the recommendations of the engineer, as contained in the report, shall be followed for site preparation, grading, foundation support and structural loading designs so that all future site development designs shall be able to withstand earthquake ground movement as required by the most recent edition of the California Building Code (CBC) consistent with the location of the project in relation to known earthquake faults. All excavated and graded material shall be sufficiently watered, using nonpotable water when logistically possible, to prevent excessive dust. 43 35. Site grading and the required detention basin shall be constructed in accordance with the approved improvement plan to collect runoff and sediment during the grading and construction on site.

36. The use of dust and litter control measures during construction shall be required. The measures proposed for use shall be submitted to the City Engineer for approval.

37. The project applicant shall pay all applicable fees, to be calculated using the fee scale in place at the time of application for a building permit, including impact fees for fire, regional transportation agency and schools for each lot or parcel as it is developed. Prior to issuance of a Certificate of Occupancy, all other required impact fees including but not limited to sewer, water, traffic, general facilities, community center and police impact fees shall be paid for each lot or parcel as developed.

38. Existing on-site wells shall be capped and sealed consistent with state law and County of Monterey procedures.; however, such wells may be used for irrigation purposes provided required permits and approvals are obtained from the County of Monterey and other jurisdictions having authority over on-site wells for private irrigation purposes. Septic Systems that may be present onsite shall be demolished according to Monterey County Health Standards.

39. The project applicant shall prepare a Waste Management Recycling, Material Recovery, and Diversion Program for review and approval by the Public Works Director and City Engineer. The program shall include all elements and requirements of chapter 15.24 “Deconstruction, Demolition and Construction Material Recovery and Diversion from Landfills” of the City of Greenfield Municipal Code.

40. The project applicant shall prepare an Erosion and Sediment Control Plan for review and approval by the Public Works Director and City Engineer. The Plan shall include appropriate sitespecific construction site Best Management Practices (BMPs); the rationale used for selecting BMPs including supporting soil loss calculations, if necessary; features and facilities to ensure runoff is treated before leaving the site and an evaluation of the feasibility of storage for later use; list applicable permits directly associated with the grading activity including, but not limited to, any permits required by the State Water Board, U.S. Army Corps of Engineers, and California Department of Fish and Game along with documentation that the required permits have been obtained prior to commencing any grading activity; and drawings and specifications necessary to implement the Plan.

41. If grading shall affect more than one acre, the project applicant shall file a Notice of Intent (NOI) and submit a Storm Water Pollution and Prevention Plan (SWPPP) to the Regional Water Quality Control Board (RWQCB). The SWPPP shall be developed in accordance with the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities Order No. 2009-0009-DWQ NPDES No. CAS000002 as amended by Order No. 2012-0006-DWQ. This shall be accomplished prior to site grading and development.

DURING CONSTRUCTION AND PRIOR TO FINAL BUILDING INSPECTION 44 42. Construction activities shall be limited to daylight hours between 7:00 a.m. and 6:00 p.m. excluding Saturdays, Sundays, and holidays. The developer may request in writing from the Public Works Director authorization for construction activities on other than weekdays. If any extremely loud noises (noises which exceed the NUC General Performance Standards for noise, section

17.54.030 of the City municipal code) are to occur and are known of beforehand (i.e., continuous drilling and/or large earthmoving 24-hour notice shall be given to all neighbors within 500 feet of the project site, as well as posting a notice on site.

43. The project applicant shall obtain an encroachment permit(s) from the Public Works Department for all work constructed in the public right-of-way. This permit shall be obtained prior to commencement of any work in the public right-of-way.

44. Trash, scrap and debris shall be stored in a container(s) on the construction site.

45. No person shall place or maintain a container in the public right-of way without an encroachment permit.

46. No person shall place, install or maintain a portable sanitary facility on a construction site closer to the property line than the building setback line.

47. The City may temporarily prohibit or restrict stopping, parking or standing of vehicles along a street abutting a construction project where necessary for public safety. Any such parking restriction shall not be effective until the City places a sign(s) or marking(s) at the site. Any such parking restriction shall be limited to the duration of the project.

48. The City may designate a truck route for ingress and egress from the property during the term of the building permit to minimize the impact of the construction such as noise, dust, traffic safety hazards and potential damage to pavement on a residential street; provided designation of the truck route will not unreasonably impair the contractor's access to the site or cause undue economic hardship.

49. Construction sites within the entire project area shall be watered each day during construction and all unpaved roads shall be watered twice a day during grading activities to minimize the generation of fugitive dust. In addition, travel on unpaved roads in the construction area shall be limited to 15 miles per hour or less. All stationary and mobile construction equipment shall be properly maintained to minimize exhaust during construction.

50. All rubbish and dead vegetation shall be removed from the site prior to final inspection by the Building Official.

51. The project applicant shall post a publicly visible sign that specifies the telephone number and person to contact regarding dust and other construction related complaints. This person shall respond to complaints and take corrective action within 48 hours. The phone number of the Monterey Bay Unified Air Pollution Control District shall be visible to ensure compliance with Rule 402 (Nuisance).
45 52. The site shall be properly maintained during construction or a Stop-Work Order will be issued by the Building Official (i.e., refuse shall be discarded promptly, construction materials shall be neatly stored, and the public right-of-way shall not be encroached upon).

53. The water system shall be designed and constructed in accordance with City standards and State law and shall be installed by the developer and accepted by the City.

54. All water mains, sanitary sewers and their appurtenances, storm water drainage lines, and any other utilities to be located beneath the public street, with service laterals up to the property line for each individual lot included within the project area, shall be installed prior to surfacing the streets.

55. All public improvements including the installation of landscaping, construction of detention basins, installation of street improvements, installation of utilities, and installation of fencing shall be completed to the satisfaction of the Public Works Director and City Engineer.

56. Installation and testing of the sewer lines, water systems and fire hydrants must be conducted in accordance with AWWA and standard specifications.

57. All grading within the boundaries of the project area shall be done under the direction and supervision of a soils engineer. Upon completion of all grading, a final soils report shall be submitted to the Public Works Department by the soils engineer. The report shall include locations and elevations of field density tests, summaries of field and laboratory tests, and any other substantiating data developed by the soils engineer.

58. If, during construction, cultural, archaeological, historical, or paleontological resources are uncovered at the site (surface or subsurface resources), work shall be halted immediately within 50 meters (165 feet) of the find until a qualified professional archaeologist can evaluate it. The Public Works Director and a qualified archaeologist (i.e., an archaeologist registered with the Society of Professional Archaeologists) shall be immediately contacted by the responsible individual present onsite. When contacted, the Public Works Director and the archaeologist shall immediately visit the site to determine the extent of the resources and to develop proper mitigation measures required for the discovery.

59. In the event of discovery or recognition of any human remains in any location other than a dedicated cemetery, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent remains until the coroner of Monterey County has determined whether the remains are subject to the coroner's authority. This is in accordance with Section 7050.5 of the California Health and Safety Code. If the human remains are of Native American origin, the coroner must notify the Native American Heritage Commission within 24 hours of identification. Pursuant to Section 5097.98 of the Public Resource Code, the Native American Heritage Commission will identify a "Native American Most Likely Descendent" to inspect the site and provide recommendations for the proper treatment or disposition of the remains and any associated grave goods.
46 60. All required street names, crosswalks, and traffic control signs as required, shall be installed in accordance with the drawings and specifications, the improvement plans, and the approval of the Public Works Director, City Engineer, and Police Chief.

61. All fixtures and appliances shall be water conserving and low-flow, subject to the approval of the Building Official and consistent with the City’s water conservation ordinance and regulations of the State Water Resources Control Board. Toilets shall have maximum water usage of 1.6 gallons per flush. Showers shall consume a maximum of 2.5 gallons per minute.

62. The project applicant shall prepare a Post-Construction Stormwater Management Plan in accordance with the requirements of the Regional Water Quality Control Board, Central Coast Region, Resolution No. R2-2013-0032. The Plan shall be reviewed and approved by the Public Works Director and City Engineer. The City’s standard Agreement for Maintenance of Storm Water Facilities shall be executed with the City and recorded with the Monterey County Recorder’s Office.

63. When all construction is substantially complete, a temporary certificate of occupancy may be issued at the discretion of the Building Official. Temporary certificates of occupancy may be issued, at the discretion of the Building Official, on a building-by-building basis, or a phase-byphase basis, thereby allowing phased occupancy of the total project.

64. A final certificate of occupancy shall not be issued until all punch-list items identified by the Building Official during the final inspection are complete and accepted to the satisfaction of the Building Official, any conditions imposed at the time a temporary certificate of occupancy is issued have been satisfied, final Fire Department approvals have been received, and all project close-out documents required under any development agreement, the City municipal code, and these conditions of approval have been received and accepted by the City. 47 GREENFIELD MIDDLE SCHOOL APN 024-261-046

GREENFIELD HIGH SCHOOL
APN 024-261-045

MAMZIRP LLC
APN 221-011-010

RLS VINEYARD LLC
APN 221-011-072

GREENFIELD

HIGH SCHOOL
El Camino Real GREENFIELD
Elm Avenue
Avenue
Tyler
Heidi Drive
48 GREENFIELD HIGH SCHOOL
APN 024-261-045

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APN 221-011-072
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95 DATE: May 21, 2024
AGENDA DATE: May 28, 2024
TO: Mayor and City Council
PREPARED BY: Douglas Pike, P.E. City Engineer
TITLE: PUBLIC HEARING AND RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GREENFIELD DECLARING THE RESULTS OF BALLOTING

TABULATED IN ACCORDANCE WITH ARTICLE XIIID OF THE

CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE
SECTION 53753, ORDERING IMPROVEMENTS AND CONFIRMING THE

DIAGRAMS AND ANNUAL ASSESSMENTS FOR THE GREENFIELD
LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ZONE 6 (WALNUT PLACE AND WALNUT TERRACE ANNEXATION TO
MAINTENANCE DISTRICT 3) PURSUANT TO THE LANDSCAPE AND
LIGHTING ACT OF 1972 FOR THE 2024-2025 FISCAL YEAR

BACKGROUND AND ANALYSIS
The Walnut Place and Walnut Terrace Senior Apartments development is an approved Final Map subdivision in the City of Greenfield. The developer has agreed, as a condition of development, in annexing to Special Maintenance Assessment District No. 3 that will fund maintenance of Lighting and Landscaping in this subdivision into the future.

Steps required by Council for formation of this District under Proposition 218 are:

1. Adopt a resolution to initiate proceedings for annexation to Lighting and Landscaping Maintenance District No. 3 Zone 6 ("district"); and preliminary approval of the engineer’s report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the district in accordance with California constitution article XIIID, California government code section 53753 and the 1972 Act; and declare its intention to order the levy and collect assessments for the district and set a public hearing on the formation of the district and levy of the proposed assessment pursuant to the 1972 Act. This first step was accomplished by action of Council on April 9th, 2024, which set a Hearing date set for May 28th 2024.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
96 2. A minimum of 45 Days having passed, Staff has provided to, and received back, a ballot from the sole property owner. By resolution, Council will declare the results of balloting tabulated in accordance with article XIIID of the California constitution and California government code section 53753, ordering improvements and confirming the diagrams and annual assessments for the City of Greenfield Lighting and Landscaping Maintenance District No. 3 Zone 6 pursuant to the Landscaping and Lighting Act of 1972 for the 2024- 2025 fiscal year.

Ballots have been received from owner of the parcels within the District. The City Clerk tabulated 1 ballot submitted and not withdrawn in support of the proposed Assessment, and 0 ballots submitted and not withdrawn in opposition to the proposed Assessment. Therefore, the ballots submitted and not withdrawn in opposition to the proposed Assessment did not exceed the ballots submitted and not withdrawn in support of the proposed Assessment, and thus a majority protest does not exist concerning formation of the Assessment.

The attached resolution, if approved, will complete the Annexation to Lighting and Landscaping Maintenance District No. 3 Zone 6 (Walnut Place and Walnut Terrace Apartments Development).

FINANCIAL AND BUDGET IMPACT
None - Assessment District will fund the impact.

RECOMMENDATION
Open Public Hearing and Receive Comments.

Approve Resolution for Declaring Ballots Tabulated and Ordering Improvements and Confirming the Diagrams and Annual Assessments.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2024-59, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF GREENFIELD DECLARING THE RESULTS OF BALLOTING TABULATED IN

ACCORDANCE WITH ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS AND

CONFIRMING THE DIAGRAMS AND ANNUAL ASSESSMENTS FOR THE GREENFIELD LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ZONE 6 (WALNUT PLACE AND WALNUT TERRACE ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR THE 2024-2025 FISCAL YEAR 97 98

CITY OF GREENFIELD
RESOLUTION NO. 2024-59

PUBLIC HEARING AND RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

DECLARING THE RESULTS OF BALLOTING TABULATED IN ACCORDANCE WITH ARTICLE

XIIID OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS AND CONFIRMING THE DIAGRAMS AND

ANNUAL ASSESSMENTS FOR THE GREENFIELD LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. 3 ZONE 6 (WALNUT PLACE AND WALNUT TERRACE ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR THE 2024-2025 FISCAL YEAR
WHEREAS, the Landscape and Lighting Act of 1972 ("1972 Act"), codified in California Streets and Highways Code Section 22500 et seq., establishes procedures whereby local agencies whose annual taxes are carried on the county assessment roll and are collected by the county may fund the construction and maintenance of improvements by formation of assessment districts (Cal. St. & High. Code §§22500 – 22501); and WHEREAS, the general procedures for formation of an assessment district under the 1972 Act include: adoption of a resolution initiating proceedings, proposing formation of a district and ordering an engineer's report; approval of the engineer's report; adoption of a resolution of intention to form an assessment district, levy and collect assessments, and, if desired, issue bonds or notes; and following canvassing of balloting that has been noticed and conducted in accordance with California Government Code Section 53753, and a noticed public hearing on the assessment, adoption of a resolution ordering the improvements and formation of the district and confirming the diagram and assessment (Cal. St. & High. Code §§23585 - 22587, 22594); and
WHEREAS, improvements that may be funded under the 1972 Act include: installation or construction of landscaping, ornamental structures, public lighting facilities, appurtenant structures or facilities, park or recreational improvements, acquisition of land or existing improvements for park, recreational or open space purposes, and acquisition or construction of community centers, auditoriums, halls or similar public facilities, for indoor presentation of performances and events, including public and private events (Cal. St. & High. Code §22525); and
WHEREAS, by Resolution No. 2024-31 adopted April 9th, 2024, the City Council of the City of Greenfield initiated proceedings for formation of the Lighting and Landscaping Maintenance District No. 3 Zone 6 (Walnut Place and Walnut Terrace) ("District"), designated MNS Engineers, Inc, as the Engineer of Record ("Engineer") for the proposed District, and ordered the Engineer to prepare and file a report pursuant to the 1972 Act; and WHEREAS, the Engineer prepared a report (''Report") concerning the District, District _ improvements ("Improvements") and the proposed assessment ("Assessment") in accordance 99 with the requirements of the 1972 Act, filed a copy of the Report with the City Clerk and submitted a copy of the Report to the City Council for consideration; and WHEREAS, at its regular meeting on April 9th, 2024, the City Council of the City of Greenfield duly considered the Report and found that it complied with all applicable requirements of the 1972 Act and other applicable law, including the requirements that the Report refer to the assessment district by its designation, specify the fiscal year to which the report applies, and contain improvement plans and specifications, an estimate of the improvement costs, a diagram of the district, an assessment of the estimated costs of the improvements, and estimate of the principal amount of improvement bonds or notes to be issued, if any; and
WHEREAS, by Resolution No. 2024-31 adopted April 9th, 2024, the City Council of the City of Greenfield preliminarily approved the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act; and
WHEREAS, by Resolution No. 2024-31 adopted April 9th, 2024, the City Council of the City of Greenfield declared its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1972 Act; and
WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and WHEREAS, on City staff mailed notices and balloting materials and instructions to each record owner of a parcel within the District 45 days or more prior to a public hearing, and announcing that ballots would be canvassed and a hearing conducted on May 28, 2024, on the formation of the District and levy and collection of the Assessment for the 2024-2025 fiscal year, and, for each future year following establishment of the District, of the percentage increases specified in the U.S. Department of labor, Bureau of Labor Statistics, Consumer Prices Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from February 1; and
WHEREAS, the mailed notices included: the total amount of the proposed Assessment chargeable to the entire District, the amount chargeable to the record owner's parcel, the duration of the payments, the reason for the Assessment and the basis upon which the amount of the proposed Assessment was calculated, ·the date, time and location of a public hearing on the proposed Assessment, a summary of the procedures for the completion, return, and tabulation of the Assessment ballots, including a statement that the Assessment shall not be 100
imposed if the ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the Assessment, with ballots weighted according to the proportional financial obligation of the affected property, an assessment ballot, including the City's address for receipt of ballots, a place for the person returning the ballot to indicate his or her name, reasonable identification of the parcel, and his or her support of opposition to the proposed Assessment (Cal. Gov't. Code §53753(b), (c)); and
WHEREAS, the 1972 Act requires one published notice at least 10 days before the public hearing on the Assessment; and
WHEREAS, on April 10, 2024, City staff published notice in accordance with California Government Code Section 6061 of the public hearing on the Assessment; and WHEREAS, ballots mailed concerning the proposed Assessment were in a form that concealed their contents once sealed by the person submitting the ballot, and all assessment ballots were received at the address indicated on the ballot for tabulation; and WHEREAS, on May 28th, 2024, at a regularly scheduled meeting at the time date and place stated in the mailed and the published notices, the City Council of the City Greenfield conducted a hearing on the proposed Assessment, permitted any interested person to present written or oral testimony, and considered all objections or protests to the proposed Assessment, including any objections to the improvements, maintenance of the Improvements, the extent of the District, and/or any zones within the District, the District diagram, and the Engineer's cost estimate, and the City Council of Greenfield fully considered any such written or oral testimony concerning the proposed Assessment (Cal. Gov't. Code §53753(d)); and WHEREAS, ballots on the Assessment were permitted to be submitted, changed or withdrawn by the person who submitted the ballot until the conclusion of the public testimony at the hearing on the proposed Assessment, and ballots remained sealed until the City Clerk commenced tabulation of the ballots following the conclusion of public testimony (Cal. Gov't.

Code §53753(c), (e)); and
WHEREAS, if there is a majority protest against the imposition of a new assessment or the extension or increase of an existing assessment, the assessment may not be imposed, extended, or increased (Cal. Gov't. Code §53753(e)(3)); and WHEREAS, a majority protest exists if assessment ballots submitted and not withdrawn in opposition to the proposed assessment exceed the assessment ballots submitted, and not withdrawn, in favor of the assessment, weighting the assessment ballots by the amount of the proposed assessment to be imposed on the identified parcel for which each assessment ballot was submitted (Cal. Gov't. Code §53753(e)(2)); and
WHEREAS, following the conclusion of the public testimony on the proposed Assessment, the City Clerk tabulated 1 ballot submitted and not withdrawn in support of the 101
proposed Assessment, and 0 ballots submitted and not withdrawn in opposition to the proposed Assessment; and
WHEREAS, when weighted according to the amount of the proposed Assessment to be imposed upon the parcel for which each assessment ballot was submitted, the ballots submitted and not withdrawn in opposition to the proposed Assessment did not exceed the ballots submitted and not withdrawn in support of the proposed Assessment, and thus a majority protest does not exist concerning formation of the Assessment; and WHEREAS, if a majority protest has not been filed concerning a proposed assessment, the legislative body may adopt a resolution ordering the improvements and the formation of the assessment district and confirming the diagram and assessment either as originally proposed by the legislative body or as changed by it, and adoption of the resolution constitutes levy of an assessment for the first year referred to in the assessment (Cal. St. & High. Code §22594); and
WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and

FINDINGS

WHEREAS, THE CITY COUNCIL OF THE CITY OF GREENFIELD FINDS, BASED ON SUBSTANTIAL EVIDENCE IN THE WHOLE RECORD BEFORE THE COUNCIL, AS FOLLOWS:

1. Formation of the proposed District and levy of the proposed Assessment is for the purpose of meeting operating expenses of maintaining the District and the Improvements in accordance with the 1972 Act, and/or for the purpose of obtaining funds for capital projects necessary to maintain services within existing service areas in accordance with Title 14, Section 15273, subsection (a)(4) of the California Environmental Quality Act ("CEQA") Guidelines.

2. Maintenance of the Improvements funded pursuant to the Assessment constitutes maintenance of existing landscaping in accordance with Title 14, Section 15301, subsection (h) of the CEQA Guidelines.

3. The Improvements constitute minor public alterations in the condition of land, water and/or vegetation that do not involve removal of healthy, mature scenic trees in the form of new gardening or landscaping in accordance with Title 14, Section 15304, subsection (b). 102

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES RESOLVE AS FOLLOWS:

1. The above recitals are true and correct and hereby declared to be findings of the City Council of the City of Greenfield.

2. Formation of the proposed District and levy of the proposed Assessment, the Improvements and maintenance of the Improvements are exempt from CEQA in accordance with Title 14, Section 15273, subsection (a)(4), Section 15301, subsection (h) and Section 15304, subsection (b) of the CEQA Guidelines.

3. All protests against the Improvements, the proposed District and annual Assessment proposed for Fiscal year 2024-2025, including protests against maintenance of the Improvements, the extent of the District and/or any zones in the District, the District diagrams or the Engineer's estimate of the cost of the Improvements and/or their maintenance have been received and considered.

4. The District that will benefit from and be assessed for the Improvements and their construction and/or installation and maintenance is situated in the City of Greenfield, California and is more particularly described in the diagrams of the District contained in the Engineer's Report on file in the office of the City Clerk. The Engineer's Report is attached to and made a part of this resolution as Exhibit A. The diagram of the District indicates by a boundary line the extent of the territory included in the District and any zone within the District and the general location of the District.

5. The plans and specifications for the Improvements (both existing and proposed) within the District as contained in the Engineer's Report are adopted and approved.

6. The Engineer's estimate of the cost of the Improvements, and of constructing and/or installing and maintaining the Improvements as contained in the Engineer's Report is adopted and approved.

7. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the Improvements to be made and/or installed and maintained as described in the Engineer's Report.

8. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the formation of the District and the levy and collection of assessments, including the annual Assessment proposed for the 2024-2025 fiscal year pursuant to the 1972 Act and other applicable law for the construction and/or installation and maintenance of the improvements as described in the Engineer's Report.

9. The diagram showing the exterior boundaries of the District and the boundaries of any zone within the District and the lines and dimensions of each lot or parcel of land within the District as such lot or parcel is shown on the County Assessor's map for the applicable fiscal 103
year, each lot or parcel of land of which has been given a separate number on such diagram, as contained in the Engineer's Report, is approved and confirmed.

10. The Assessment of the total amount of the costs and expenses, including incidental expenses, concerning the Improvements fairly distributes such costs amount all assessable lots or parcels of land within the. District in proportion to the estimated benefits to be received by such lots or parcels from the Improvements and from the maintenance of the Improvements as contained in the Engineer's Report, and such Assessment is approved and confirmed.

11. The entire Engineer's Report concerning the District, the Improvements, related costs and the Assessment is adopted and approved.

12. The City Clerk is directed to file with the Auditor-Controller of Monterey County the Assessment and any attachments and diagrams as confirmed by the City Council of the City of Greenfield along with a certificate of such confirmation to be attached to the Assessment.

13. The Monterey County Auditor-Controller and the Monterey County Tax Collector are directed pursuant to the 1972 Act to apply the Assessment filed with the Auditor-Controller as contained in the Engineer's Report on file with the City Clerk to the tax roll and the Monterey County Tax Collector is directed in pursuant to the 1972 Act to collect the Assessment in the same manner as all other such assessments collected by the Monterey County Tax Collector.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 28th of May 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
______________________________
Ann F. Rathbun, City Clerk
104

EXHIBIT A

CITY OF GREENFIELD

LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 3

UPDATED ENGINEERS REPORT REFLECTING ANNEXATION OF
WALNUT PLACE AND WALNUT TERRACE (New Zone 6)
105
DATE: May 21, 2024
AGENDA DATE: May 28, 2024
TO: Mayor and City Council
PREPARED BY: Douglas Pike, P.E. City Engineer
TITLE: PUBLIC HEARING AND RESOLUTION OF THE CITY OF GREENFIELD

DECLARING THE RESULTS OF BALLOTING TABULATED IN
ACCORDANCE WITH ARTICLE XlllD OF THE CALIFORNIA

CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION
53753, ORDERING IMPROVEMENTS AND ANNUAL ASSESSMENTS
FOR THE STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3
ZONE 6 (WALNUT PLACE AND WALNUT TERRACE ANNEXATION TO
MAINTENANCE DISTRICT 3) PURSUANT TO THE BENEFIT
ASSESSMENT ACT OF 1982 FOR THE 2024-2025 FISCAL YEAR

BACKGROUND AND ANALYSIS
The Walnut Place and Walnut Terrace Senior Apartments Development is an approved Final Map subdivision in the City of Greenfield. The developer has agreed, as a condition of development, in cooperating with the formation of a Special Maintenance Assessment District that will fund maintenance of Streets and Storm Drains in this subdivision into the future.

Steps required by Council for formation of this District under Proposition 218 are:

1. Adopt a resolution to initiate proceedings for the formation of Streets and Storm Drains Maintenance District No. 3 Zone 6 ("district"); and preliminary approval of the engineer’s report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the district in accordance with California constitution article XIIID, California government code section 53753 and the 1982 act; and declare its intention to order the levy and collect assessments for the district and set a public hearing on the formation of the district and levy of the proposed assessment pursuant to the 1982 Act. This first step was accomplished by action of Council on April 9th, 2024, which set a Hearing date set for May 28th, 2024.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-674-5591
106

2. A minimum of 45 Days having passed, Staff has provided to, and received back, a ballot from the sole property owner. By resolution, Council will declare the results of balloting tabulated in accordance with article XIIID of the California constitution and California government code section 53753, ordering improvements and confirming the diagrams and annual assessments for the City of Greenfield Street and Drainage Maintenance District No. 3 Zone 6 pursuant to the Benefit Assessment Act of 1982 for the 2024-2025 fiscal year.

Ballots have been received from owner of the parcels within the District. The City Clerk tabulated 1 ballot submitted and not withdrawn in support of the proposed Assessment, and 0 ballots submitted and not withdrawn in opposition to the proposed Assessment. Therefore, the ballots submitted and not withdrawn in opposition to the proposed Assessment did not exceed the ballots submitted and not withdrawn in support of the proposed Assessment, and thus a majority protest does not exist concerning formation of the Assessment.

The attached resolution, if approved, will complete the formation of Street and Drainage Maintenance District No. 3 Zone 6 (Walnut Place and Walnut Terrace).

FINANCIAL AND BUDGET IMPACT
None - Assessment District will fund the impact.

RECOMMENDATION
Open Public Hearing and Receive Comments.

Approve Resolution for Declaring Ballots Tabulated and Ordering Improvements and Confirming the Diagrams and Annual Assessments.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2024-60, A RESOLUTION OF THE CITY OF

GREENFIELD DECLARING THE RESULTS OF BALLOTING TABULATED IN ACCORDANCE

WITH ARTICLE XLLLD OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS AND ANNUAL ASSESSMENTS FOR THE STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3 ZONE 6 (WALNUT PLACE AND WALNUT TERRACE ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982 FOR THE 2024-2025 FISCAL YEAR 107
108

CITY OF GREENFIELD
RESOLUTION NO. 2024-60

A RESOLUTION OF THE CITY OF GREENFIELD DECLARING THE RESULTS OF BALLOTING

TABULATED IN ACCORDANCE WITH ARTICLE XLLLD OF THE CALIFORNIA CONSTITUTION AND CALIFORNIA GOVERNMENT CODE SECTION 53753, ORDERING IMPROVEMENTS

AND ANNUAL ASSESSMENTS FOR THE STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3 ZONE 6 (WALNUT PLACE AND WALNUT TERRACE ANNEXATION TO MAINTENANCE DISTRICT 3) PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982 FOR THE 2024-2025

FISCAL YEAR
WHEREAS, the Benefit Assessment Act of 1982 ("1982 Act"), codified in the Government Code of the State of California Section 54703 et seq., establishes procedures whereby local agencies may fund the operation and maintenance of improvements by formation of assessment districts; and
WHEREAS, the general procedures for formation of an assessment district under the 1982 Act include: adoption of a resolution initiating proceedings, proposing formation of a district and ordering an engineer's report; approval of the engineer's report; adoption of a resolution of intention to form an assessment district, levy and collect assessments, and if desired, issue bonds or notes; and following canvassing of balloting that has been noticed and conducted in accordance with California Government Code Section 53753, and a noticed public hearing on the assessment, adoption of a resolution ordering the improvements and formation of the district and assessment; and
WHEREAS, improvements that may be funded under the 1982 Act include:
maintenance and operation costs of drainage, flood control, street lighting, streets, roads and highways; and
WHEREAS, by Resolution No. 2024-33 adopted April 9, 2024, the City Council of the City of Greenfield initiated proceedings for formation of the Streets and Storm Drains Maintenance District No. 3 Zone 6 (Walnut Place and Walnut Terrace) ("District"), designated MNS Engineers, Inc., as the Engineer of Record ("Engineer") for the proposed District, and ordered the Engineer to prepare and file a report pursuant to the 1982 Act; and WHEREAS, the Engineer prepared a report ("Report") concerning the District, District improvements ("Improvements") and the proposed assessment ("Assessment") in accordance with the requirements of the 1982 Act, filed a copy of the Report with the City Clerk and submitted a copy of the Report to the City Council for consideration; and WHEREAS, at its regular meeting on April 9, 2024, the City Council of the City of Greenfield duly considered the Report and found that it complied with all applicable requirements of the 1982 Act and other applicable law, including the requirements that the Report refer to the assessment district by its designation, specify the fiscal year to which the report applies, and contain improvement plans and specifications, an estimate of the 109
improvement costs, a diagram of the district, an assessment of the estimated costs of the improvements, and estimate of the principal amount of improvement bonds or notes to be issued, if any; and
WHEREAS, by Resolution No. 2024-33 adopted April 9, 2024, the City Council of the City of Greenfield preliminarily approved the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act; and
WHEREAS, by Resolution No. Resolution No. 2024-33 adopted April 9, 2024, the City Council of the City of Greenfield declared its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1982 Act; and
WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and WHEREAS, no less than 45 days prior to this Public Hearing, notices and balloting materials and instructions were mailed to each record owner of a parcel within the District announcing that ballots would be canvassed and a hearing conducted on May 28, 2024, on the formation (annexation) of the District and levy and collection of the Assessment for the 2024 - 2025 fiscal year, and, for each future year following establishment of the District, of the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Prices Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from February l; and
WHEREAS, the mailed notices included: the total amount of the proposed Assessment chargeable to the entire District, the amount chargeable to the record owner's parcel, the duration of the payments, the reason for the Assessment and the basis upon which the amount of the proposed Assessment was calculated, the date, time and location of a public hearing on the proposed Assessment, a summary of the procedures for the completion, return, and tabulation of the Assessment ballots, including a statement that the Assessment shall not be imposed if the ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the Assessment, with ballots weighted according to the proportional financial obligation of the affected property, an assessment ballot, including the City's address for receipt of ballots, a place for the person returning the ballot to indicate his or her name, reasonable identification of the parcel, and his or her support of opposition to the proposed Assessment; and
WHEREAS, on April 9, 2024, at a regularly scheduled meeting at the time, date · and place stated in the mailed and published notices (published on April 10, 2024) , the City Council 110
of the City of Greenfield conducted a hearing on the proposed Assessment, permitted any interested person to present written or oral testimony, and considered all objections or protests to the proposed Assessment, including any objections to the improvements, maintenance of the improvements, the extent of the District, and/or any zones within the District, the District diagram, and the Engineer's cost estimate, and the City Council of Greenfield fully considered any such written or oral testimony concerning the proposed Assessment; and WHEREAS, ballots on the Assessment were permitted to be submitted, changed or withdrawn by the person who submitted the ballot until the conclusion of the public testimony at the hearing on the proposed Assessment, and ballots remained sealed until the City Clerk commenced tabulation of the ballots following the conclusion of public testimony; and WHEREAS, if there is a majority protest against the imposition of a new assessment or the extension or increase of an existing assessment, the assessment may not be imposed, extended, or increased; and
WHEREAS, a majority protest exists if assessment ballots submitted and not withdrawn in opposition to the proposed assessment exceed the assessment ballots submitted, and not withdrawn, in favor of the assessment, weighting the assessment ballots by the amount of the proposed assessment to be imposed on the identified parcel for which each assessment ballot was submitted; and
WHEREAS, following the conclusion of the public testimony on the proposed Assessment, the City Clerk tabulated 1 ballot submitted and not withdrawn in support of the proposed Assessment, and 0 ballots submitted and not withdrawn in opposition to the proposed Assessment; and
WHEREAS, when weighted according to the amount of the proposed Assessment to be imposed upon the parcel for which each assessment ballot was submitted, the ballots submitted and not withdrawn in opposition to the proposed Assessment did not exceed the ballots submitted and not withdrawn in support of the proposed Assessment, and thus a majority protest does not exist concerning formation of the Assessment; and WHEREAS, if a majority protest has not been filed concerning a proposed assessment, the legislative body may adopt a resolution ordering the improvements and the formation of the assessment district and confirming the diagram and assessment either as originally proposed by the legislative body or as changed by it, and adoption of the resolution constitutes levy of an assessment for the first year referred to in the assessment; and

FINDINGS
WHEREAS, the City Council of the City of Greenfield finds, based on substantial evidence in the whole record before the Council, as follows:
111

1. Formation of the proposed District and levy of the proposed Assessment is for the purpose of meeting operating expenses of maintaining the District and the Improvements in accordance with the 1982 Act.

2. Maintenance of the Improvements funded pursuant to the Assessment constitutes maintenance of existing improvements in accordance with Title 14, Section 15301, subsection (h) of the CEQA Guidelines.

3. The Improvements constitute minor public alterations in the condition of land, water and/ or vegetation that do not involve removal of healthy, mature scenic trees in the form of new gardening or landscaping in accordance with Title 14, Section 15304, subsection (b).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES RESOLVE AS FOLLOWS:

1. The above recitals are true and correct and hereby declared to be findings of the City Council of the City of Greenfield.

2. Formation of the proposed District and levy of the proposed Assessment, the Improvements and maintenance of the Improvements are exempt from CEQA in accordance with Title 14, Section 15273, subsection (a)(4), Section 15301, subsection (h) and Section 15304, subsection (b) of the CEQA Guidelines.

3. All protests against the Improvements, the proposed District and annual Assessment proposed for Fiscal year 2024-2025, including protests against maintenance of the Improvements, the extent of the District and/or any zones in the District or the Engineer's estimate of the cost of the Improvements and/or their maintenance have been received and considered.

4. The District that will benefit from and be assessed for the Improvements and their construction and/or installation and maintenance is situated in the City of Greenfield, California and is more particularly described in the diagrams of the District contained in the Engineer's Report on file in the office of the City Clerk. The Engineer's Report is attached to and made a part of this resolution as Exhibit A.

5. The plans and specifications for the Improvements (both existing and proposed) within the District as contained in the Engineer's Report are adopted and approved.

6. The Engineer's estimate of the cost of the Improvements, and of constructing and/or installing and maintaining the Improvements as contained in the Engineer's Report is adopted and approved.

7. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the improvements to be made and/or installed and maintained as described in the Engineer's Report.
112

8. The public interest, convenience and necessity require and the City Council of the City of Greenfield hereby orders the formation of the District and the levy and collection of assessments, including the annual Assessment proposed for the 2024-2025 fiscal year pursuant to the 1982 Act and other applicable law for the construction and/or installation and maintenance of the improvements as described in the Engineer's Report.

9. The Assessment of the total amount of the costs and expenses, including incidental expenses, concerning the Improvements fairly distributes such costs amount all assessable lots or parcels of land within the District in proportion to the estimated benefits to be received by such lots or parcels from the Improvements and from the maintenance of the Improvements as contained in the Engineer's Report, and such Assessment is approved and confirmed.

10. The entire Engineer's Report concerning the District, the Improvements, related costs and the Assessment is adopted and approved.

11. The City Clerk is directed to file with the Auditor-Controller of Monterey County the Assessment and any attachments and diagrams as confirmed by the City council of the City of Greenfield along with a certificate of such confirmation to be attached to the Assessment.

12. The Monterey County Auditor-Controller and the Monterey County Tax Collector are directed to apply the Assessment filed with the Auditor-Controller as contained in the Engineer's Report on file with the City Clerk ~o the tax roll and the Monterey County Tax Collector is directed in pursuant to the 1982 Act to collect the Assessment in the same manner as all other such assessments collected by the Monterey County Tax Collector.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 28th of May, 2024 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST
________________________
Ann F. Rathbun, City Clerk
113

EXHIBIT A

CITY OF GREENFIELD
STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3

ENGINEERS REPORT

UPDATED ENGINEERS REPORT REFLECTING ANNEXATION OF
WALNUT PLACE AND WALNUT TERRACE (New Zone 6)
114
DATE: May 17, 2024
AGENDA DATE: May 28, 2023
TO: Mayor and City Council
FROM: Elia Zavala, Contracts & Grants Analyst, Salinas Valley Solid Waste Authority
TITLE: APPROVE GARBAGE COLLECTION, DISPOSAL, AND
RECYCLING RATES FOR FISCAL YEAR 2024-25

BACKGROUND
The City of Greenfield has an exclusive Franchise Agreement with Tri-Cities Disposal and Recycling Services, Inc. (TCDR) for solid waste, recycling, and organics collection services through June 30, 2025. Under the terms of the Agreement, TCDR entitled to an annual adjustment effective July 1st of each year on their collection services rates based on the annual change in the Consumer Price Index (CPI) for the twelve months ending in February.

TCDR’s rates consists of three different rate components to three different entities: 1) collection service fees for TCDR, 2) disposal, organics processing, and AB 939 service fees for SVSWA, and 3) franchise fees for the City. The City bills its residents for the services.

The Garbage Collection and Disposal Rates for FY 2024-25 (“Exhibit A” to the resolution) reflect the rate adjustments.

BUDGET AND FINANCIAL IMPACT
TCDR has submitted their proposed rates for FY 2024-25. TCDR is entitled to a 2.37% CPI adjustment for FY 2024-25 for their portion of the rates. Both City and Salinas Valley Solid Waste Authority (SVSWA) staff have reviewed TCDR’s FY 2024-24 rates proposal and find it both reasonable and within the terms of the Franchise Agreement.

Under the Franchise Agreement terms, the City pays the cost of disposal directly to SVSWA, which owns and operates the Johnson Canyon Landfill, along with other facilities. On March 21, 2024, SVSWA approved its FY 2024-25 fees which included the annual adjustment to its AB 939 fees, and no changes to its landfill tipping fees or organics processing fees. The SVSWA fees are 115
pass through fees to the cities that have previously gone through SVSWA’s public hearing process and are collected by TCDR.

The table below shows the changes to three of the most common residential and commercial services.

Weekly Service* Current
Rate
7/1/2023
Tri Cities
CPI

2.37%
SVSWA
AB 939
Fee
City
Franchise
Fee
Proposed
Rate
7/1/2024
Percent
Increase

RESIDENTIAL
48-Gallon Cart 34.84 0.41 0.66 0.21 36.12 3.67%
64-Gallon Cart 54.16 0.53 1.43 0.40 56.52 4.36%
96-Gallon Cart 73.58 0.66 2.20 0.57 77.01 4.66%

COMMERCIAL
1 Cubic Yard 206.65 2.79 3.83 1.32 214.59 3.84%
3 Cubic Yard 482.56 5.66 11.50 3.43 503.15 4.27%
*Weekly service includes 1 mixed recycling 64-gallon cart and 1 yard waste 96-gallon cart collection.

To a residential customer with a 48-gallon cart, the overall FY 2024-25 rate adjustment results in an overall 3.67%, a $1.28 increase to their monthly bill. The 4.59% total increase is made up of

1.18% for TCDR’s contractual CPI increase, 1.89% for SVSWA’s AB 939 diversion program adjustment, and 0.60% for the City’s consequential adjusted franchise fees.

REVIEWED AND RECOMMENDED
TCDR’s rate increase would be effective July 1, 2024. The costs for garbage collection and disposal services are paid by garbage service customers. Once the increases to the garbage collection and disposal fees are in place, there will be no cost to the City. It is recommended that the attached resolution be adopted by the City Council approving the garbage collection, disposal, and recycling rates for Fiscal Year 2024-25.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2024-61, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING THE GARBAGE COLLECTION, DISPOSAL, AND RECYCLING RATES FOR FISCAL YEAR 2024-25 116
RESOLUTION NO. 2024-61

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD APPROVING THE GARBAGE COLLECTION,

DISPOSAL, AND RECYCLING RATES
FOR FISCAL YEAR 2024-25
WHEREAS, the City of Greenfield has a franchise agreement with Tri-Cities Disposal and Recycling Services, Inc. (Tri-Cities) for solid waste, recycling, and organics collection services, under which Tri-Cities is entitled to annual increases in their collection fees based on the Consumer Price Index; and
WHEREAS, per the franchise agreement, Tri-Cities’ adjustment commencing July 1, 2024, shall be adjusted using the February Consumer Price Index calculated at 2.37%; and WHEREAS, the Salinas Valley Solid Waste Authority has approved its fees for Fiscal Year 2024-25, with no increase in landfill disposal or organics disposal, and with the annual adjustment to the AB 939 fees, and these fees are pass-through fees collected by Tri-Cities; and WHEREAS, the City of Greenfield must increase garbage collection and disposal rates for Fiscal Year 2024-25 to cover these contractual and pass-through costs; NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Greenfield approves the Garbage Collection, Disposal, and Recycling Rates for FY 2024-25 as set forth in Attachment A, effective July 1, 2024, attached hereto and by this reference incorporated herein.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting duly held on the 28th day of May 2024, by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
117
All Cities 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 Proposed Garbage Collection and Disposal Rates - TCDR Franchise Total Trash Organics AB939 Franchise Total 2024-25 Effective July 1, 2024 to June 30th, 2025 Service Fee (City) Collection Disposal Disposal Fee Fee (City) Disposal Total Description of Service Fee Fee Fees Fee

20.00% 20.00%
Residential Weekly Cart Service
32 Gallon Cart $ 16.40 $ 3.28 $ 19.68 $ 4.34 $ 2.35 $ 2.32 $ 1.80 $ 10.81 $ 30.49 48 Gallon Cart $ 17.74 $ 3.55 $ 21.29 $ 6.51 $ 2.35 $ 3.50 $ 2.47 $ 14.83 $ 36.12 64 Gallon Cart $ 23.10 $ 4.62 $ 27.72 $ 14.10 $ 2.35 $ 7.55 $ 4.80 $ 28.80 $ 56.52 96 Gallon Cart $ 28.52 $ 5.70 $ 34.22 $ 21.69 $ 2.35 $ 11.62 $ 7.13 $ 42.79 $ 77.01 Residential Cart Service -Additional Charges
Call Back (per trip) $ 9.01 $ 1.80 $ 10.81 $ 10.81
Overloaded Cart $ 9.01 $ 1.80 $ 10.81 $ 10.81
Extra Can or Bag (each) $ 18.08 $ 3.62 $ 21.70 $ 1.18 $ 0.62 $ 0.36 $ 2.16 $ 23.86 Cart Replacement (each) $ 36.12 $ 7.22 $ 43.34 $ 43.34
Commercial & Multiple Dwelling Weekly Cart Service (2)(3) 48 Gallon Cart $ 16.59 $ 3.32 $ 19.91 $ 6.51 $ 3.50 $ 2.00 $ 12.01 $ 31.92 64 Gallon Cart $ 21.41 $ 4.28 $ 25.69 $ 14.10 $ 7.55 $ 4.33 $ 25.98 $ 51.67 96 Gallon Cart $ 26.33 $ 5.27 $ 31.60 $ 21.69 $ 11.62 $ 6.66 $ 39.97 $ 71.57 Commercial Cart Service -Additional Charges
Long Walk Service (4) $ 22.93 $ 4.59 $ 27.52 $ 27.52
Enclosure or Key/Lock Charge $ 18.63 $ 3.73 $ 22.36 $ 22.36 Call Back (Cart Service)(per trip) $ 9.01 $ 1.80 $ 10.81 $ 10.81 Extra Can or Bag (each) $ 18.08 $ 3.62 $ 21.70 $ 1.18 $ 0.62 $ 0.36 $ 2.16 $ 23.86 Commercial & Multiple Dwelling Bin Service (5)
One Cubic Yard Bin
1 Pickup Per Week (1cy) $ 120.61 $ 24.12 $ 144.73 $ 37.94 $ 20.28 $ 11.64 $ 69.86 $ 214.59 2 Pickup Per Week (1cy) $ 228.88 $ 45.78 $ 274.66 $ 75.91 $ 40.58 $ 23.30 $ 139.79 $ 414.45 3 Pickup Per Week (1cy) $ 326.53 $ 65.31 $ 391.84 $ 113.85 $ 60.84 $ 34.94 $ 209.63 $ 601.47 Extra Pick-Up (1cy) (each) $ 31.64 $ 6.33 $ 37.97 $ 8.74 $ 4.66 $ 2.68 $ 16.08 $ 54.05 Two Cubic Yard Bin
1 Pickup Per Week (2cy) $ 172.83 $ 34.57 $ 207.40 $ 75.91 $ 40.58 $ 23.30 $ 139.79 $ 347.19 2 Pickup Per Week (2cy) $ 329.53 $ 65.91 $ 395.44 $ 151.82 $ 81.14 $ 46.59 $ 279.55 $ 674.99 3 Pickup Per Week (2cy) $ 470.78 $ 94.16 $ 564.94 $ 227.74 $ 121.67 $ 69.88 $ 419.29 $ 984.23 Extra Pick-Up (2cy) (each) $ 45.27 $ 9.05 $ 54.32 $ 17.51 $ 9.38 $ 5.38 $ 32.27 $ 86.59 Three Cubic Yard Bin
1 Pickup Per Week (3cy) $ 244.60 $ 48.92 $ 293.52 $ 113.85 $ 60.84 $ 34.94 $ 209.63 $ 503.15 2 Pickup Per Week (3cy) $ 465.87 $ 93.17 $ 559.04 $ 227.74 $ 121.67 $ 69.88 $ 419.29 $ 978.33 3 Pickup Per Week (3cy) $ 665.76 $ 133.15 $ 798.91 $ 341.61 $ 182.54 $ 104.83 $ 628.98 1,427.89$ Extra Pick-Up (3cy) (each) $ 63.76 $ 12.75 $ 76.51 $ 26.26 $ 14.03 $ 8.06 $ 48.35 $ 124.86 Four Cubic Yard Bin
1 Pickup Per Week (4cy) $ 314.00 $ 62.80 $ 376.80 $ 151.82 $ 81.14 $ 46.59 $ 279.55 $ 656.35 2 Pickup Per Week (4cy) $ 597.48 $ 119.50 $ 716.98 $ 303.65 $ 162.26 $ 93.18 $ 559.09 1,276.07$ 3 Pickup Per Week (4cy) $ 856.74 $ 171.35 1,028.09$ $ 455.45 $ 243.38 $ 139.77 $ 838.60 1,866.69$ Extra Pick-Up (4cy) (each) $ 82.17 $ 16.43 $ 98.60 $ 35.05 $ 18.74 $ 10.76 $ 64.55 $ 163.15 Six Cubic Yard Bin
1 Pickup Per Week (6cy) $ 426.13 $ 85.23 $ 511.36 $ 227.74 $ 121.67 $ 69.88 $ 419.29 $ 930.65 2 Pickup Per Week (6cy) $ 813.58 $ 162.72 $ 976.30 $ 455.45 $ 243.38 $ 139.77 $ 838.60 1,814.90$ 3 Pickup Per Week (6cy) 1,163.31$ $ 232.66 1,395.97$ $ 683.21 $ 365.07 $ 209.66 1,257.94$ 2,653.91$ Extra Pick-Up (6cy) (each) $ 101.50 $ 20.30 $ 121.80 $ 52.55 $ 28.08 $ 16.13 $ 96.76 $ 218.56 Commercial Bin Service -Additional Charges
96 Gal. Weekly Yard Waste (each) $ 22.46 $ 4.49 $ 26.95 $ 2.35 $ 0.47 $ 2.82 $ 29.77 Long Walk Service (4) $ 22.93 $ 4.59 $ 27.52 $ 27.52
Key/Lock Charge $ 18.63 $ 3.73 $ 22.36 $ 22.36
Call Back (Bin Service)(per trip) $ 27.07 $ 5.41 $ 32.48 $ 32.48 Commercial Organic Weekly Cart Service
32 Gallon Food Scrap Cart Service**Pilot** $ 15.13 $ 3.03 $ 18.16 $ 6.93 $ 1.39 $ 8.32 $ 26.48 64 Gallon Food Scrap Cart Service**Pilot** $ 17.53 $ 3.51 $ 21.04 $ 13.85 $ 2.77 $ 16.62 $ 37.66 Contamination Charges (Based on Container size)
64 Gallon Cart (each) $ 7.49 $ 1.50 $ 8.99 $ 3.80 $ 2.01 $ 1.16 $ 6.97 $ 15.96 96 Gallon Cart (each) $ 9.31 $ 1.86 $ 11.17 $ 5.69 $ 3.06 $ 1.75 $ 10.50 $ 21.67 118
200 Gallon Barrel (each) $ 19.36 $ 3.87 $ 23.23 $ 8.66 $ 4.64 $ 2.66 $ 15.96 $ 39.19 350 Gallon Barrel (each) $ 33.87 $ 6.77 $ 40.64 $ 15.12 $ 8.09 $ 4.64 $ 27.85 $ 68.49 450 Gallon Barrel (each) $ 43.55 $ 8.71 $ 52.26 $ 19.50 $ 10.43 $ 5.99 $ 35.92 $ 88.18 1 Cubic Yard Container (each) $ 38.11 $ 7.62 $ 45.73 $ 8.74 $ 4.66 $ 2.68 $ 16.08 $ 61.81 2 Cubic Yard Container (each) $ 54.69 $ 10.94 $ 65.63 $ 17.51 $ 9.38 $ 5.38 $ 32.27 $ 97.90 3 Cubic Yard Container (each) $ 77.47 $ 15.49 $ 92.96 $ 26.26 $ 14.03 $ 8.06 $ 48.35 $ 141.31 4 Cubic Yard Container (each) $ 99.48 $ 19.90 $ 119.38 $ 35.05 $ 18.74 $ 10.76 $ 64.55 $ 183.93 6 Cubic Yard Container (each) $ 141.81 $ 28.36 $ 170.17 $ 52.55 $ 28.08 $ 16.13 $ 96.76 $ 266.93 Compactor Service and Drop Box Services (1)
Compactor Services
20 Cubic Yard Compactor $ 222.92 $ 44.58 $ 267.50 TBD 20% TBD TBD 30 Cubic Yard Compactor $ 267.51 $ 53.50 $ 321.01 TBD 20% TBD TBD 40 Cubic Yard Compactor $ 312.07 $ 62.41 $ 374.48 TBD 20% TBD TBD Drop Box/Roll Off Service
20 Cubic Yard Drop Box $ 202.69 $ 40.54 $ 243.23 TBD 20% TBD TBD 30 Cubic Yard Drop Box $ 243.19 $ 48.64 $ 291.83 TBD 20% TBD TBD 40 Cubic Yard Drop Box $ 283.73 $ 56.75 $ 340.48 TBD 20% TBD TBD Extra Day $ 10.00 $ 2.00 $ 12.00 $ 12.00
Saturday Surcharge TBD
Call/Move Charge/Call Back $ 50.00 $ 10.00 $ 60.00 $ 60.00 (1) Service billed to customer directly by Tri-Cities Disposal and Recycling, Customer is billed the actual disposal fee plus franchise fees. (2)“Multiple Dwelling” means livings units of two or more. (3) Multiple Dwellings that request Franchise Yard Waste service will be billed at the Residential Rate (4) For Distance greater 15' monthly additional for each 25' (5) Enclosure service included for 1-4cy bins
20% of TCDR service fee
119
DATE: May 20, 2024
AGENDA DATE: May 28, 2024
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION AWARDING THE PURCHASE OF A

PORTABLE GENERATOR FOR THE FIRE STATION TO
GENERATOR WORLD, INC., IN THE AMOUNT OF $99,973.68 IN
ACCORDANCE WITH THIS RESOLUTION.

BACKGROUND
On March 26, 2024, the Fire Department requested a supplemental appropriation of $117,000 for a portable generator and transfer switch for the Fire Station.

The equipment bid was publicly noticed and a Request for Bids was issued April 23, 2024. Four bids were received on Tuesday, May 14, 2024 @ 2:00 pm, the responsive low bidder is within the available budget of $117,000. The bids received, and the bid amounts were as follows:

Bidder Bid Comments
1 Quinn Company $103,732.88
2 Sharp Industries, LLC $185,000.00
3 All Tech Services Inc. $113,445.25
4 Generator World Inc. $99,973.68 Apparent Low Bidder
Staff reviewed each of the bids for conformity with the requirements of the bid documents. Based on that review, it was determined that Generator World, Inc. was the lowest responsible bidder.

FINANCIAL AND BUDGET IMPACT
The Supplemental Appropriation was approved by the City Council on March 26, 2024 in the amount of $117,000 for the portable generator and transfer switch. ARPA Funds will be used for this equipment.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
120
The City’s proposed award is in the total amount of $99,973.68 to Generator World, Inc. The lowest responsible bidder and bid amount is within the available budget. The remaining $17,026.62 will be used to hire an electrician to install the unit and add a transfer switch.

RECOMMENDATION
City Staff recommend the City Council adopt the proposed Resolution awarding the purchase of a portable generator for the Fir\re Station to Generator World, Inc., in the amount of $99,973.68.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION #2024-62, A RESOLUTION AWARDING THE

PURCHASE OF A PORTABLE GENERATOR FOR THE FIRE STATION TO GENERATOR WORLD, INC., IN THE AMOUNT OF $99,973.68 IN ACCORDANCE WITH THIS RESOLUTION.
121
RESOLUTION NO. 2024-62

A RESOLUTION AWARDING THE PURCHASE OF A PORTABLE
GENERATOR FOR THE FIRE STATION TO GENERATOR WORLD, INC., IN THE AMOUNT OF $99,973.68 IN ACCORDANCE WITH THIS RESOLUTION WHEREAS, on March 26, 2024, the Fire Department requested a supplemental appropriation of $117,000 for a portable generator and transfer switch for the Fire Station using ARPA Funds; and
WHEREAS, the equipment bid was publicly noticed and a Request For Bids was issued on April 23, 2024; and
WHEREAS, four responsive bides were received on May 14, 2024 at 2:00pm and the responsive low bidder is within the available budget of $117,000; and WHEREAS, the lowest responsive bid has been determined to be Generator World, Inc.at $99,973.68; and
WHEREAS, the remaining $17,026.62 will be used to hire an electrician to install the unit and add a transfer switch; and
WHEREAS, City Staff recommend the City Council award the purchase of a portable generator for the Fire Station to Generator World, Inc. in the amount of $99,973.68; and

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

A public works purchase order in the fixed-price amount of $99,973.68 to Generator World, Inc. be awarded to provide the purchase of the portable generator for the Fire Department within the City’s currently approved budget; and PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 28th day of May, 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
122
1 AGENDA DATE: May 24, 2024
MEETING DATE: May 28, 2024
TO: Mayor and Councilmembers
FROM: City Attorney

TITLE: ADOPT A RESOLUTION APPROVING AMENDMENTS TO THE

COUNCIL CODE OF CONDUCT AND COUNCIL RULES OF

ORDER AND PROTOCOLS

BACKGROUND AND DISCUSSION
The City Council has adopted two (2) sets of rules to govern its own conduct: (1) the Council Rules of Order and Protocols (“Council Rules”) and (2) the City Council Code of Conduct (“Code of Conduct”). The Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement. The Code of Conduct generally governs the way Councilmembers should treat one another, City staff, constituents, and others while representing the City. The Council Rules and Code of Conduct are in addition to conduct the City Council is required to adhere to under State law.

At the City Council meeting on January 23, 2024, the City Council asked that the Council Rules and Code of Conduct be agendized for Council discussion. At the City Council meeting on February 13, 2024, the City Council heard a presentation summarizing the contents of each of these policy documents and analyzing sections that may be unclear and/or may benefit from revision. At that meeting, the City Council expressed interest in amending the Council Rules and Code of Conduct and directed the City Attorney to bring back an agenda item that will allow the City Council to discuss how they would like to proceed with such amendments. At the City Council meeting on February 27, 2024, the City Council discussed how they would like to proceed with amendments to the Council Rules and Code of Conduct. At that meeting, the City Council chose to amend the Council Rules and Code of Conduct in a study session.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
123
2 On April 4, 2024, the City Council held a study session in which the City Council directed the City Attorney to make several amendments to the Council Rules and Code of Conduct. In addition, the City Council requested more information regarding how other City Councils regulate Councilmember use of social media and interaction with the media. On May 14, 2024, the City Attorney presented this additional information to the City Council and the City Council provided direction on how they would like the City to regulate Councilmember use of social media and interaction with the press.

Based upon City Council input at the above-described public meetings, the City Attorney has made the following amendments to the Council Rules and Code of Conduct.

Council Rules and Protocols
Section Amendment
I. Duties of the City Council,
Mayor
Added language regarding City Council districts.

II. Meetings and Notice Added language to indicate that some proclamations and presentations will be heard at special meetings starting at 5:30 p.m. on regular City Council meeting days.

II. Meetings and Notice Added language to explain City Council meetings follow Rosenberg’s Rules of Order.

III. Agenda Simplified the language related to adding items to City Council meeting agendas.

IV. Voting Added language to explain that a roll call vote must be taken when one (1) or more Councilmembers is
attending a Council meeting remotely.

IV. Voting Deleted the sentence, “This continuance suspends the running of any time in which action of the City Council is required by law,” because this is not necessarily
compliant with State law.

IV. Voting Added language indicating when a Councilmember is prohibited from voting on an item due to a conflict of
interest.

V. Motions Deleted this section because the City Council will defer to Rosenberg’s Rules of Order when making motions.

IX. Public Participation at Council
Meetings
Removed reference to speaker cards, as speaker cards
are not currently used at City Council meetings.

IX. Public Participation at Council
Meetings
Added language to indicate how a member of the public
participating via Zoom should “raise their hand” to
make public comment.

IX. Public Participation at Council
Meetings
Added language explaining that a public commenter
who must use a translator to be understood by the City
Council should be allotted additional time for public
comment.

IX. Public Participation at Council
Meetings
Amended the “Public Decorum” section to ensure it
complies with the First Amendment of the Constitution
and the Brown Act.
124
3 X. Teleconference Participation Amended this section to reflect recent changes to the Brown Act related to remote attendance at City Council
meetings by City Councilmembers.

XI. Public Requests –
Proclamations/Presentations
A sentence was added to require the recipient of a
proclamation to be present at the City Council meeting
at which the proclamation will be presented.

XI. Public Requests –
Proclamations/Presentations
The maximum length for presentations was increased
from five (5) to fifteen (15) minutes.

XII. Travel Expenses and
Reimbursement Rules
Added language to indicate that travel expenses are
reimbursed based upon the IRS’s published rates.

XV. Applicability Amended language to make clear that the Council Rules may be modified by a majority of the City Council.

Council Code of Conduct
Section Amendment
II. B. Conduct at Public Meetings Added language to require Councilmembers who will be absent from a City Council
meeting to notify the City Manager, City
Clerk, and Mayor in advance.

II. D. Council Interaction with the Public and
Media
Added language requiring Councilmembers to
notify the City Manager when they will be
interacting with the media.

II. D. Council Interaction with the Public and
Media
Added language to prohibit Councilmembers
from interacting with one another’s social
media accounts and requiring
Councilmembers to have separate City and
personal social media accounts.

II.G. Enforcement Added language to clarify how complaints against Councilmembers will be handled.

II.G. Enforcement Added a definition of “censure.”

RECOMMENDATION
ADOPT RESOLUTION #2024-63, A RESOLUTION APPROVING AMENDMENTS TO

THE CITY COUNCIL RULES AND PROTOCOLS AND THE CITY COUNCIL CODE OF CONDUCT.

ATTACHMENTS
Council Code of Conduct_Redline Version
Council Code of Conduct_Clean Version
Council Rules and Protocols_Redline Version
Council Rules and Protocols_Clean Version
125
1 RESOLUTION NO. 2024-63

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING AMENDMENTS TO THE COUNCIL CODE OF CONDUCT AND COUNCIL RULES OF

ORDER AND PROTOCOLS
WHEREAS, the City Council of the City of Greenfield (“City”) has adopted two (2) sets of rules to govern its own conduct: (1) the Council Rules of Order and Protocols (“Council Rules”) and (2) the City Council Code of Conduct (“Code of Conduct”); and
WHEREAS, the Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement; and WHEREAS, the Code of Conduct generally governs the way Councilmembers should treat one another, City staff, constituents, and others while representing the City; and WHEREAS, at the City Council meeting on January 23, 2024, the City Council asked that the Council Rules and Code of Conduct be added to a future City Council meeting agenda for City Council discussion; and WHEREAS, at the City Council meeting on February 13, 2024, the City Council heard a presentation summarizing the contents of each of these policy documents and analyzing sections that may be unclear and/or may benefit from revision; and
WHEREAS, at the City Council meeting on February 27, 2024, the City Council discussed how they would like to proceed with amendments to the Council Rules and Code of Conduct and determined that the City Council should hold a study session; and
WHEREAS, on April 4, 2024, the City Council held a study session in which the City Council directed the City Attorney to make several amendments to the Council Rules and Code of Conduct; and WHEREAS, on May 14, 2024, the City Council further directed the City Attorney to add additional language to the Council Code of Conduct related to City Councilmember interaction with social media and the press.

NOW THEREFORE, BE IT RESOLVED, that the City Council resolves to adopt amended Council Code of Conduct and Council Rules and Protocols, as presented in Exhibit A to this resolution.

PASSED AND ADOPTED by the City Council of the City of Greenfield on this twenty-eight day of May 2024, by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
__________________________
Robert White, Mayor
ATTEST:
__________________________
Ann Rathbun, City Clerk
Exhibit A: 2024 Council Code of Conduct and Council Rules and Protocols 126
1 CITY OF GREENFIELD

CITY COUNCIL

CODE OF CONDUCT

CITY OF GREENFIELD
PO BOX 127
599 EL CAMINO REAL
GREENFIELD, CA 93927 831-
674-5591
WWW.CI.GREENFIElD.CA.US
ADOPTED ON JUNE 27, 2017
127
2 CITY OF GREENFIELD

ADMINISTRATIVE POLICIES AND PROCEDURES

CITY COUNCIL CODE OF CONDUCT
I. PURPOSE
The purpose of this Code of Conduct ("Code") is to define the role of elected and appointed officials (members of the City Council and its subsidiary Commissions and Boards, collectively "City officials" or "officials") in the governance of the City. This Code of Conduct is designed to describe the manner in which Councilmembers should treat one another, City staff, constituents, and others they come into contact with in representing the City of Greenfield. This Code consists of policies intended to advance the City's goals of providing efficient and high quality services to its residents and providing a safe and productive work environment for its employees.

It is not possible for a code of this kind to anticipate and provide a rule of conduct for all situations. At bottomminimum, it is expected that officials will manage their behavior in a manner consistent with the rules that follow, respect the chain of command and behave within the bounds of their authority. It is also expected that officials will treat each other, City employees, residents and business-people with courtesy and respect in a manner that reflects well on the City.

This City Council code of conduct should not be interpreted to conflict with other rights and responsibilities of the City's public officials set forth in this code or Federal, State, or local law. The City Council Code of Conduct shall be the definitive document relating to ethical conduct by Greenfield Councilmembers.

II. POLICY
What follows are general policies governing the conduct of City officials:

A. General Conduct

1. Councilmembers must refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.

2. Councilmember duties must be performed in accordance with the processes and rules of order established by the City Council.

3. Council decisions must be based upon the merits and substance of the matter at hand.

4. It is the responsibility of Councilrnembers to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Councilmembers and the public prior to acting on the matter. 128
3 5. Appropriate City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep staff informed.

6. Councilmembers must not attend internal staff meetings or meetings between City staff and third parties unless invited by City staff or directed by Council to do so.

B. Conduct at Public Meetings:

1. If at all possible, Councilmembers who will be absent from a Council meeting must notify the City Clerk, the City Manager, and the Mayor as early in advance of the meeting as possible.

1.2. All Councilmembers must refrain from abusive conduct, verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff or the public.

2.3. Councilmember Members must prepare themselves for public issues, listen courteously and attentively to all public discussions before the Council.

3.4. Councilmembers must refrain from interrupting other speakers, making personal comments not germane to the business of the Council, or otherwise interfering with the orderly conduct of the meetings.

4.5. Councilmembers must recognize the responsibility of the Mayor to maintain order, keep discussion on track, and focus discussion on the agenda items at hand.

5.6. CouncilrnembersCouncilmembers must base decisions on the merits and substance of the matter at hand rather than on unrelated considerations.

C. Council Interaction with City Staff

1. Council requests for research or other staff work must be directed to the City Manager, or the City Attorney regarding legal matters.

2. If more than fifteen minutes of staff time will be required to complete the task/project, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item.

3. Staff responses prepared to Council inquiries shall be distributed to all City Councilmembers.

4. Councilmembers must not direct staff to initiate any action, change a course of action, or prepare any report. A Councilmember shall not initiate any project or study without the approval of the majority of the Council. 129
4 5. Councilmembers must not attempt to pressure or influence discussions, recommendations, workloads, schedules, or department priorities absent the approval of a majority of the Council.

6. Whenever possible, Councilmembers should direct questions ahead of time to the City Manager and/or the appropriate Department staff so that they can provide the desired information at the Council meeting.

7. Any concerns by a member of the City Council regarding the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Councilmembers must not reprimand employees directly nor should they communicate their concerns to anyone other than the City Manager.

8. Councilmembers may direct routine inquiries to either the City Manager or appropriate department head.

9. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. City staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on duty or in uniform.

D. Council Interaction with the Public and the Media
l. Councilmembers may use their title only when conducting official City business, for information purposes, or as an indication of background and expertise, carefully considering whether they are exceeding or appearing to exceed their authority.

2. Once the City Council has taken a position on an issue, all official City correspondence regarding that issue will reflect the Council's adopted position.

3. In most instances, the Council will authorize the Mayor to send letters stating the City's official position to appropriate legislators.

4. City letterhead may only be used by Councilmembers for official City business.

5. If a member of the City Council appears before another governmental agency organization to give a statement on an issue affecting the City, the Councilmember should indicate the majority position and opinion of the CouncilCouncil.

6. Personal opinions and comments, whether verbal or in writing, may be expressed only if the Councilmember clarifies that these statements do not reflect the official position of the City Council.

7. Councilmembers must not make representations or promises to any third party regarding the future actions of the City or of the body of which they are a member, 130
5 unless such representation or promise has been duly authorized by the appropriate body.

8. Councilmembers shall manage, maintain, and interact with their own and each other’s social media platforms in a manner that is consistent with the Brown Act.

To that effect, Councilmembers shall not discuss, deliberate, or express opinions on any issue within the subject matter jurisdictions of the City on social media if the interaction may result in a Brown Act violation. Interactions include “likes”, “shares”, “retweets”, etc.

9. To the extent that a Councilmember maintains social media accounts, Councilmembers shall maintain separate government and personal social media accounts. All posts and/or social media activity related to subject matters within the jurisdiction of the City shall occur on the Councilmember’s government social media accounts.

7.10. Councilmembers shall notify the City Manager whenever they are contacted by a member of the press to comment upon or appear when the issue being reported is within the subject matter jurisdiction of the City. The press includes, but is not limited to, newspapers, magazines, radio stations, podcasts, television stations, and online press platforms. To the extent possible, the Councilmember should notify the City Manager prior to the press interaction. The City Manager will then inform all of City Council about the press interaction.

E. Council Interaction with City Advisory Bodies

1. Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council.

2. The City Council as a whole shall provide direction and guidance to its advisory bodies.

F. Confidential Information

1. Councilmembers must respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City.

2. Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.

G. Social Media
H. Enforcement
Every City official is expected to observe the foregoing policies and rules when engaged in City business.
131
6 1. Complaints alleging a violation of this Code of Conduct by a City official should be directed to the City Manager and/or the City Attorney. Upon receipt of a complaint of a minor nature, the City Manager and the City Attorney must together determine a course of action.will forward the complaint to the Mayor and the Councilmember against whom the complaint was made or, if the complaint is against the Mayor, to the Mayor Pro Tempore and the Mayor. If the original complaint was sent to one or more Councilmembers who are not the subject of the complaint and are not the Mayor, the City Manager and/or City Attorney will forward the complaint to all Councilmembers.

2. The City Manager and the City Attorney must , should they fail to resolve the complaint or should the complaint be of a serious nature, consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tern or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.

3. Should less drastic measures fail, the City Council may in a public meeting impose one or more of the following sanctions:
i. Reprimand or censure – censure is a formal statement of disapproval by the City Council in the form of a resolution that is adopted by majority vote of the City Council.
ii. Censure
iii. Loss of committee or liaison assignments
iv.ii. Removal from an appointed committee, commission, or board v.iii. Loss of staff support or use of City resources.
iv. Other penalties as may be applicable under the circumstances. 132

CITY OF GREENFIELD

CITY COUNCIL

CODE OF CONDUCT

CITY OF GREENFIELD
PO BOX 127
599 EL CAMINO REAL
GREENFIELD, CA 93927 831-
674-5591
WWW.CI.GREENFIElD.CA.US
ADOPTED ON JUNE 27, 2017
AMENDED ON MAY 28, 2024
133
2 CITY OF GREENFIELD

ADMINISTRATIVE POLICIES AND PROCEDURES

CITY COUNCIL CODE OF CONDUCT
I. PURPOSE
The purpose of this Code of Conduct ("Code") is to define the role of elected and appointed officials (members of the City Council and its subsidiary Commissions and Boards, collectively "City officials" or "officials") in the governance of the City. This Code of Conduct is designed to describe the manner in which Councilmembers should treat one another, City staff, constituents, and others they come into contact with in representing the City of Greenfield. This Code consists of policies intended to advance the City's goals of providing efficient and high-quality services to its residents and providing a safe and productive work environment for its employees.

It is not possible for a code of this kind to anticipate and provide a rule of conduct for all situations. At minimum, it is expected that officials will manage their behavior in a manner consistent with the rules that follow, respect the chain of command, and behave within the bounds of their authority. It is also expected that officials will treat each other, City employees, residents, and businesspeople with courtesy and respect in a manner that reflects well on the City.

This City Council code of conduct should not be interpreted to conflict with other rights and responsibilities of the City's public officials set forth in this code or federal, state, or local law. The City Council Code of Conduct shall be the definitive document relating to ethical conduct by Greenfield Councilmembers.

II. POLICY
What follows are general policies governing the conduct of City officials:

A. General Conduct

1. Councilmembers must refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.

2. Councilmember duties must be performed in accordance with the processes and rules of order established by the City Council.

3. Council decisions must be based upon the merits and substance of the matter at hand.

4. It is the responsibility of Councilmembers to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Councilmembers and the public prior to acting on the matter.
134
3 5. Appropriate City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep staff informed.

6. Councilmembers must not attend internal staff meetings or meetings between City staff and third parties unless invited by City staff or directed by Council to do so.

B. Conduct at Public Meetings:

1. If possible, Councilmembers who will be absent from a Council meeting must notify the City Clerk, the City Manager, and the Mayor as early in advance of the meeting as possible.

2. All Councilmembers must refrain from abusive conduct, verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.

3. Councilmembers must prepare themselves for public issues, listen courteously and attentively to all public discussions before the Council.

4. Councilmembers must refrain from interrupting other speakers, making personal comments not germane to the business of the Council, or otherwise interfere with the orderly conduct of the meetings.

5. Councilmembers must recognize the responsibility of the Mayor to maintain order, keep discussion on track, and focus discussion on the agenda items at hand.

6. Council members must base decisions on the merits and substance of the matter at hand rather than on unrelated considerations.

C. Council Interaction with City Staff

1. Council requests for research or other staff work must be directed to the City Manager, or the City Attorney regarding legal matters.

2. If more than fifteen minutes of staff time will be required to complete the task/project, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item.

3. Staff responses prepared to Council inquiries shall be distributed to all City Councilmembers.

4. Councilmembers must not direct staff to initiate any action, change a course of action, or prepare any report. A Councilmember shall not initiate any project or study without the approval of the majority of the Council.

5. Councilmembers must not attempt to pressure or influence discussions, recommendations, workloads, schedules, or department priorities absent the approval of a majority of the Council.
135
4 6. Whenever possible, Councilmembers should direct questions ahead of time to the City Manager and/or the appropriate department staff so that they can provide the desired information at the Council meeting.

7. Any concerns by a member of the City Council regarding the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Councilmembers must not reprimand employees directly nor should they communicate their concerns to anyone other than the City Manager.

8. Councilmembers may direct routine inquiries to either the City Manager or appropriate department head.

9. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. City staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on duty or in uniform.

D. Council Interaction with the Public and the Media

1. Councilmembers may use their title only when conducting official City business, carefully considering whether they are exceeding or appearing to exceed their authority.

2. Once the City Council has taken a position on an issue, all official City correspondence regarding that issue will reflect the Council's adopted position.

3. In most instances, the Council will authorize the Mayor to send letters stating the City's official position to appropriate legislators.

4. City letterhead may only be used by Councilmembers for official City business.

5. If a member of the City Council appears before another governmental agency organization to give a statement on an issue affecting the City, the Councilmember should indicate the majority position and opinion of the Council.

6. Personal opinions and comments, whether verbal or in writing, may be expressed only if the Councilmember clarifies that these statements do not reflect the official position of the City Council.

7. Councilmembers must not make representations or promises to any third party regarding the future actions of the City or of the body of which they are a member, unless such representation or promise has been duly authorized by the appropriate body.

8. Councilmembers shall manage, maintain, and interact with their own and each other’s social media platforms in a manner that is consistent with the Brown Act.

To that effect, Councilmembers shall not discuss, deliberate, or express opinions on any issue within the subject matter jurisdictions of the City on social media if 136
5 the interaction may result in a Brown Act violation. Interactions include “likes,” “shares,” “retweets,” etc.

9. To the extent that a Councilmember maintains social media accounts, Councilmembers shall maintain separate government and personal social media accounts. All posts and/or social media activity related to subject matters within the jurisdiction of the City shall occur on the Councilmember’s government social media accounts.

10. Councilmembers shall notify the City Manager whenever they are contacted by a member of the press to comment upon or appear when the issue being reported is within the subject matter jurisdiction of the City. The press includes, but is not limited to, newspapers, magazines, radio stations, podcasts, television stations, and online press platforms. To the extent possible, the Councilmember should notify the City Manager prior to the press interaction. The City Manager will then inform all of City Council about the press interaction.

E. Council Interaction with City Advisory Bodies

1. Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council.

2. The City Council as a whole shall provide direction and guidance to its advisory bodies.

F. Confidential Information

3. Councilmembers must respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City.

4. Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.

G. Social Media
H. Enforcement
Every City official is expected to observe the foregoing policies and rules when engaged in City business.

1. Complaints alleging a violation of this Code of Conduct by a City official should be directed to the City Manager and/or the City Attorney. Upon receipt of a complaint, the City Manager and the City Attorney will forward the complaint to the Mayor and the Councilmember against whom the complaint was made or, if the complaint is against the Mayor, to the Mayor Pro Tempore and the Mayor. If the original complaint was sent to one or more Councilmembers who are not the subject of the 137
6 complaint and are not the Mayor, the City Manager and/or City Attorney will forward the complaint to all Councilmembers.

2. The City Manager and the City Attorney must consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tern or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.

3. Should less drastic measures fail, the City Council may in a public meeting impose one or more of the following sanctions:
i. Reprimand or censure – censure is a formal statement of disapproval by the City Council in the form of a resolution that is adopted by majority vote of the City Council.
ii. Removal from an appointed committee, commission, or board. iii. Loss of staff support or use of City resources.
iv. Other penalties as may be applicable under the circumstances. 138

CITY COUNCIL RULES OF ORDER

AND PROTOCOLS

CITY OF GREENFIELD
599 EL CAMINO REAL
GREENFIELD, CA 93927
ADOPTED: MAY 8, 2012
AMENDED: SEPTEMBER 8, 2015
AMENDED: JULY 26, 2016
139

CITY COUNCIL RULES OF ORDER AND PROTOCOLS

TABLE OF CONTENTS
I. DUTIES OF THE CITY COUNCIL, MAYOR
II. MEETINGS AND NOTICE
III. AGENDA
IV. VOTING
V. THE MINUTES
VI. ACTIONS
VII. MOTIONS
VIII.VII.CONDUCT OF PUBLIC HEARING
IX.VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
X.IX. TELEPHONE PARTICIPATION – MEETINGS
XI.X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
XII.XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
XIII.XII. CITY OF GREENFIELD COMMUNICATIONS
GUIDELINES - MAYOR/COUNCIL – MANAGER – STAFF
XIV.XIII. MISCELLANEOUS
XV.XIV.APPLICABILITY
140

CITY COUNCIL RULES OF ORDER AND PROTOCOLS
I. DUTIES OF THE CITY COUNCIL, MAYOR
A. The Council. The City Council consists of five (5) members, including an elected Mayor and four (4) Council Members, each of whom shall be a registered voter residing in the City. The four (4) members of the City Council shall be elected by-district while the Mayor shall be elected at-large. Terms are set in accordance with Government Code Section 36503.

B. Mayor. The Mayor is elected by the people in accordance with Elections Code Section 32100 et seq. The Mayor is the official head of the City of Greenfield for all ceremonial purposes. The Mayor is entitled to vote on all matters but does not possess any veto power. The Mayor shall state every question coming before the Council, call for a vote, and announce the decision of the Council. The Mayor signs all ordinances and the approved minutes for all City Council meetings. The Mayor must execute such documents as directed by vote of the Council. The Mayor also makes appointments to all commissions and committees, with the approval of a majority of the City Council.

The Mayor is the presiding officer at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore is the presiding officer, and in the absence of the Mayor Pro Tempore, the remaining Council Members shall select a presiding officer. The presiding officer preserves decorum and determines all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken and seconded, the question is “Shall the decision of the presiding officer be sustained?” A majority vote of the Council sustains the presiding officer’s determination. Otherwise, the ruling is reversed. If in doubt on a point, the presiding officer may submit the question to the Council, in which case a majority vote prevails.

C. Mayor Pro Tempore. The Mayor Pro Tempore (Mayor Pro Tem) is elected from those on the Council after the certification of each regular election. In the absence of the Mayor, the Mayor Pro Tem possesses the powers and performs the duties of the Mayor.

II. MEETINGS AND NOTICE
A. Public. All Council meetings are open to the public, with a prepared agenda, and all persons shall be permitted to attend all meeting except those closed sessions held in accordance of law (such as personnel, litigation matters or real estate negotiations).

B. Regular meetings. Regular meetings shall be held as authorized by resolution of the City Council, unless a change in meeting date is authorized by majority vote of the Council.

Once convened, such meeting may be adjourned to another location within the City if unusually large crowds or other circumstances warrant. Regular Council meetings shall convene promptly at 6:00 PM. If the meeting agenda includes more than three proclamations and/or presentations, a special meeting will be held at 5:30 PM to hear the proclamations and/or presentations. If the proclamations and/or presentations are completed prior to 6:00 PM, the special meeting will be adjourned and the regular City 141

Council meeting will resume at 6:00 PM. Matters not completed by 10:00 PM will be continued to the next adjourned or regular meeting, unless a majority of the Council Members present at the meeting vote to continue the matter past 10:00 PM. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled.

No action shall be taken on any item not appearing on the posted agenda. At least seventy-two (72) hours before a regular meeting of the City Council, the City Clerk, or designee, shall post in a public place an agenda containing the time and place of the Regular Meeting, the business to be transacted at the regular meeting, and information regarding requests for disability-related modification of accommodation. The agenda shall also be posted on the City’s website, except where the Brown Act does not so require.

C. Special Meetings. Special Meetings of the Council may be called by the City Manager, Mayor or majority of members of the Council with at least twenty-four (24) hours noticehours’ notice by delivering, personally or by mail, written notice (i.e., the agenda) of the meeting to each Council Member and to each local newspaper of general circulation, radio or television station on record as having requested notice in writing, and as set forth in Government Code section 54950 et seq. Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website, except where the Brown Act does not so require. Such notice must specify the time and place of the Special Meeting and the business to be transacted. Written notice may be dispensed of by and Council Member who files with the Clerk a waiver of notice.

Written notice may also be delivered via email. Only business contained in the notice may be considered at such meeting.

D. Cancelled Meeting. Notice of cancellation of a meeting shall be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible after the cancellation has occurred. The City Clerk shall also endeavor to remove the meeting agenda from the City’s website as soon as possible.

E. Emergency Meeting. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the City Council may hold an emergency meeting without complying with either the twenty-four (24) hour notice requirement or the twenty-four (24) hour posting requirement of section 54956 of the Government Code. All other Special Meeting section 54956 requirements (other than notice) are applicable to an emergency meeting.

For purposes of this section, an emergency situation may be defined as: (a) a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council; or (b) a dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring the City Council to provide one-hour notice before holding an emergency meeting under this section; or (c) aAny other event or occurrence as specified as an emergency situation by Government Code section 54956.5.
142

Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings (pursuant to Government Code section 54956) shall be notified by telephone, by the presiding officer of the legislative body, or designee thereof, one hour prior to the emergency meeting or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. If telephone services are not functioning, notice requirements are waived and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

During an emergency meeting, the Council may hold closed session if agreed to by twothirds (2/3) of the Council, or if less than two-thirds (2/3) are present, by unanimous vote of present members.

All Special Meeting requirements, as prescribed by Section II (C) shall be applicable to a meeting called pursuant to this section, with the exception of the twenty-four (24) hour notice requirement.

The minutes of a meeting called pursuant to this section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.

F. Study Session: The Council may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor or a majority of the Council Members. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session. Study sessions shall be devoted to the exchange of information deemed essential before a regular Council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion of the Presiding Officer and subject to Council concurrence and compliance with the Brown Act. Study Page sessions need not be so designated, but may be called idea sessions, information sessions, workshops, etc.

G. Closed Session. Closed sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items must remain confidential.

Written reports and/or exhibits or materials furnished to members of the Council as part of the closed session must not be copied or saved and must be returned to staff at the conclusion of the closed session. No member of the Council, employee of the City or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in a closed session unless authorized by a majority of the Council. All public statements, information and press releases related to closed session 143

items should be handled by the City Attorney or as otherwise directed by a Council majority. Any suspected violation of the confidentiality of a closed session discussion shall be reported to the City Attorney. The City Attorney shall be held responsible for a follow-up interview and potential investigation regarding the suspected violation. “Confidential Information” may be interpreted as a communication, written or verbal, made in closed session that is specifically related to the legal basis for conducting the closed session.

H. Audible Recordings. All regular, emergency and special meetings shall be audibly recorded and made available to the public within ten (10) working days of the meeting in question.

All recordings of meetings shall be kept indefinitely.

I. Rules of Procedure. The City Council has adopted Rosenberg’s Rules of Order which shall govern City Council meeting procedure.Page 4
III. AGENDA
A. The Brown Act requires that no action may be taken at any time unless on a printed and posted agenda containing sufficient information to apprise a reasonable person of the scope of any proposed action.

B. Preparation of Draft Agenda. Prior to agenda posting, a draft agenda shall be prepared by the City Manager for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof.

The City Manager (a) may place items on the draft agenda for discussion and/or action; (b) shall place an item on the draft agenda for discussion and/or action if requested by the Mayor at a previous Council meeting during City Council comments and/or (c) shall place an item on the draft agenda for discussion only by any Council Member at a previous Council meeting during City Council comments.

Upon receipt of any such requests, said item should be placed on the next available meeting agenda, unless otherwise directed by the requesting Council Member/Mayor. If the Council Member requests an item for which the Council has already taken action or removed from formal consideration to be placed on the agenda, the requesting Council Member must obtain the consent of the majority of the Council for the item to be placed on the agenda.

C. Request from Public: Any person may request placement of a matter on the Council agenda by submitting a written request with the agreement and approval of a sponsoring Council Member. The Council Member shall take the written request and bring it to the attention of the City Manager. The City Manager shall respond in writing to the Council Member as to the approval or denial of the request.

D. Contents of Agenda. The final agenda shall specify the time and location of the meeting. The agenda shall contain, when required by law or when appropriate, the following headings:
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1. Call Meeting to Order

2. Roll Call of Members

3. Invocation

4. Pledge of Allegiance

5. Agenda Review

6. Public Comment

7. Consent Calendar

8. Mayor’s Presentations, Proclamations, Communications, Resolutions

9. Public Hearings

10. City Council Business

11. Adjourn to Closed Session

12. Reconvene to Open Session

13. Brief Reports on Conferences, Seminars & Meetings Attended by Mayor and City Council

14. Comments from City Council

15. Adjourn
Modifications to Approved Draft Agenda: After the draft agenda is approved by the City Manager and before the posting of said agenda for the City Council meeting in which the items will be addressed, additional items shall be placed on said agenda when:

E. Posting of Agenda. At least seventy-two (72) hours prior to a regular meeting and twenty-four (24) hours prior to a Special Meeting, the City Clerk shall post the agenda in a place accessible to the public at City Hall and on the City web site, and as further explained in Section II. Whenever possible, staff reports will be made available to the Council, public, and press seventy-two (72) hours before the meeting. Packet materials or any supplemental material shall be delivered to Council Members on a weekday by 5:00 PM either in person or by email.

F. Matters Not Appearing on the Agenda. No action or discussion shall take place on any item not appearing on the agenda for a regular meeting as posted, unless:

1. The City Council determines by majority vote that an emergency situation exists as described in Section II (E).

2. The City Council determines by a two-thirds (2/3) vote of the members of the City Council present at the meeting, or, if less than two thirds of the members are present, an unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.

3. The item was included in a posted agenda for a prior meeting held not more than five (5) calendar days prior to the meeting at which the item is acted upon and at the prior meeting the item was continued at the meeting at which action is being taken.

4. During Section III (C-6) (Public Comments), when an item not on an agenda is raised by a member of the public, the City Council may respond for purpose of clarification and refer to the City Manager for follow up at a later date.
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G. Order of Business. At the time set for each regular meeting, the Mayor shall call the meeting to order, and the business of the Council shall be taken up for consideration and disposition in the order set forth. The order of the agenda shall be established by the City Clerk, who may fix a time for public hearings at a later time in the meeting than its commencement. With the consent of a majority of the Council Members present, items may be taken out of order.

H. If requested, the agenda shall be made available in various formats to persons with a disability as required by Section 202 of the Americans with Disabilities Act of 1990 (41 U.S.C. sect. 12132).

IV. VOTING
A. Right to Vote. Unless disqualified, as defined in Section IV (F), below members of the City Council are entitled and have the responsibility to exercise their right to cast their vote on items of business brought before the Council. Votes are taken by voice or roll call and entered in full upon the record.

B. Quorum. Three (3) members of the City Council shall constitute a quorum of the City Council. Motions may be passed 2-1 if only three (3) attend, but resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council. (Gov. Code sec. 36936.) C. No Objection/Unanimous Consent. A properly offered and seconded motion may be passed by unanimous consent of the Council Members. The Mayor shall declare a motion, duly made and seconded, as before the City Council. The Mayor shall then declare there being no objection, the motion is adopted by unanimous consent. Any motion adopted by this method shall be considered a recorded unanimous approval of the motion in the minutes by the City Clerk.

D. Roll Call. Votes must be taken by roll call if 1) the motion requires more than a majority, or 2) any member of the City Council demands the motion be voted upon by roll call vote, or 3) if any member of the City Council is attending the City Council meeting remotely. Upon such demand, the Mayor shall request the City Clerk to conduct a roll call, with each member of the City Council declaring yea, nay, or abstain. Upon conclusion of the roll call, the City Clerk shall declare the results of the roll call. If a roll call vote is demanded, the Mayor may elect to vote last.

E. Failure to vote. Every member should vote unless disqualified for cause accepted by vote of the Council or by opinion of the City Attorney. Self-disqualification, with approval, which results in a tie vote, should be avoided, but no Council Member can be forced to vote. The abstaining Council Member essentially “consents” that a majority of the quorum may act for him/her. Tie votes are “lost motionsno action” and may be reconsidered later by motion to continuereconsider. This continuance suspends the running of any time in which action of the City Council is required by law. 146

F. Disqualification. Where a Council Member suffers a conflict of interest, bias, or predetermination, such member shall state the nature of the disqualification, leave the Dias and the Council chamber and, that Council Member’s vote or lack thereof shall not be considered, nor shall that Council Member be counted toward a quorum. State law prohibits a Council Member from voting on a matter in which that Council Member has a financial interest, as defined by state law. The City Council further discourages a Council Member from voting on a matter in which that Council Member is biased, has a non-financial conflict of interest, or may be perceived by the public to have a conflict of interest.

V. THE MINUTES
A. City Clerk Manages Minutes. The City Clerk shall draft and manage the minutes until presented to the Council, Commission or Board for approval. The Council, Commission or Board may then, by motion, make such corrections as conform to fact.

B. Content of Minutes. The minutes shall include the date, hour and place of the meeting; whether it is a regular, adjourned regular or Special Meeting; the names of the Council Members and staff present and absent; and any action taken by the City Council. The minutes should be a clear and concise statement of the actions taken at the Council meeting, including the motions made and the vote thereon.

Whenever the Council acts in a quasi-judicial proceeding such as assessment or zoning matters, it is necessary to compile a complete summary of witnesses. If any Council Member arrives late or departs before the adjournment, the minutes shall reflect his or her arrival or departure time.

C. Audible Recording. The City Clerk shall be responsible to ensure the audible recording devices are turned on prior to any City Council meetings. The recordings of all meetings shall be made available to the public within ten (10) days following the meeting. The recordings of all meetings shall be made part of the permanent record and archived with the meeting minutes.

VI. ACTIONS
A. Motions. Any Council Member may initiate an item for formal consideration by the City Council through the making of a motion. An individual Council Member may make an independent motion, may make a motion to implement staff recommendation, or may request assistance from the City Manager or City Attorney as to the form of a proposed motion. Upon making of the motion, a second Council Member may second the motion.

A duly offered and seconded motion shall be restated by the Mayor. Unless withdrawn, the City Council shall vote upon the motion as provided in Section IV.

B. Resolutions. A resolution is a formal document that records an action of the City Council. Resolutions are considered by the City Council upon motion and a proper second. Resolutions are sometimes required by law or may be recommended by the City Manager or City Attorney to record an action of the City Council which is considered of 147

particular import.

C. Ordinances. Ordinances are the vehicle used by the City Council to repeal or amend existing law, as codified in the Greenfield Municipal Code, or to enact new law pertaining to the City’s police power within the City’s boundaries. In accordance with the California Government Code, Ordinances are considered by the City Council in a two-step process:
1) unless determined to be an item of urgency by a four-fifths (4/5) vote of the City Council, ordinances are introduced by the City Council at one meeting. 2) The ordinance is then approved and adopted at a subsequent City Council meeting.

D. Vote for Reading Ordinance Title Only. The Council may read the ordinance at both first and second reading (adoption) by title only, if reading in full is waived by majority vote.

E. Adoption of the Ordinance. Adoption may occur only once five (5) days have elapsed since first reading. The Ordinance either must be read in full or Unanimous Consent procedure to be read “by title only.” The ordinance title is read, and the Council shall have a roll call vote on a motion to read by title only. If the motion to read, by title only, passes, the ordinance is ready for adoption, otherwise must be read in full.

The Council should avoid a “combination motion” to “adopt by reading title only” because if the Council splits, the passage may be defective. Ordinances may only be passed at a regular meeting, with the exception of urgency ordinances, which may be passed at a Special Meeting.

F. Effective date. All ordinances, except as provided in section 36937 of the Government Code (Urgency Ordinances) shall become effective thirty (30) days after adoption or upon such later date as may be designated in the ordinance.

G. Publishing. It is the duty of the City Clerk to publish or post the ordinance as set forth in section 36933 of the Government Code within fifteen (15) days after adoption; failure to do so may invalidate the ordinance.

2. Urgency Ordinances. If any Urgency Ordinance fails to receive an affirmative vote of four-fifths (4/5) of the members, such ordinance shall be as if it had not been read as an emergency enactment. Urgency ordinances must pass by a four-fifths (4/5) vote and be published and become effective immediately.

VII. CONDUCT OF PUBLIC HEARING
A. Format of hearing. Staff shall first provide the Council with a review of the issue, and time for Council questions. The Mayor shall then open the audience participation portion of public hearing and receive comments from the public. A presiding officer may limit a speaker’s time. If applicable, the applicant will be given the opportunity to present his or her case first, and then opponents will then be permitted to present their case. The applicant will then be allowed to present rebuttal (not supplemental) evidence and closing remarks. The Mayor will call the public hearing to be closed. After the close of the hearing, Formatted: List Paragraph, Right: 0", Space Before: 0
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the Mayor will ask for Council questions and a motion disposing of the matter. Council Members shall not speak on an issue until the public hearing is closed. After the public hearing is closed, it is inappropriate for the public to speak except to answer Council Member inquiry.

B. Evidence. The parties concerned, at this point, must be prepared to submit all evidence pertinent to their position. However, in order to save time, anyone may refer to previous testimony or to documents previously filed, as all of the records, exhibits, and minutes of other meetings are before each member, all of which is part of the record. Each speaker is required to abstain from irrelevant testimony, repetition, excessive hearsay, indulging in personalities or making statements not recorded by the City Clerk. All parties are reminded to restrict their remarks and evidence to that which is relevant, as determined by the Council. All evidence considered by the Council in reaching its decision must be retained by the City as part of the record, as a supplement to the minutes.

C. Witnesses. Each person who desires to speak must first be recognized by the Mayor.

Upon receiving recognition, the speaker may give his or her name and address for the record.

D. Petitions – Letters. Evidence in administrative hearings may not be read unless the writer is present for cross-examination or unless the other side consents.

VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
A. Timing and Scope of Public Comment. Any person may address the City Council regarding any matter with which they are concerned at the time designated for that agenda item, or on issues not on the agenda during at the “Public Comment” time in the agenda that provides an opportunity for members of the public to directly address the Council. Members of the public should make remarks or comments only on items within the jurisdiction of the City Council. Remarks not within the scope of the City Council's authority shall be ruled out of order by the Mayor.

B. Speaker Cards, Addressing the Council. Speaker cards will be provided to the public near the entrance of the Council Chambers. Members of the public that wish to speak on an agendized item should submit a completed speaker card for each item to the City Clerk prior to the meeting being called to order, although such cards will not be required. The City Clerk will be responsible to call the members of the public who have filled out a speaker in the order that they are received. If time allows members of the public that did not fill out speaker cards may approach the podium to address the Council. Any person addressing the City Council in-person should speak into the microphone at the speakers’ podium, state his or her name and address, and address all remarks to the City Council as a body, not to any individual member or to the audience. Any person addressing the City Council remotely should use the “raise hand” function to signal to the City Clerk that they wish to make public comment. No person other than the City Council and the person having the floor shall be permitted to discuss any matter either directly or through a member of the City Council without permission of the Mayor/Chair. 149

C. Use of a Translator. Members of the public who use a translator during public comment shall be allotted twice the amount of time as members of the public who do not use a translator.

D. Frequency and Duration of Oral Comments. Members of the public shall only be allowed to speak one time on each agenda item without the consent of the Mayor, the exception being applicants or representatives who have requested a particular item be placed on the agenda may provide opening and closing remarks. The duration of oral comments shall not exceed three (3) minutes unless additional time is granted by the Mayor prior to opening that agenda item. If an extension of time is granted for oral comments, such privilege shall extend to all speakers under that agenda item. Time for oral comments may not be donated or extended to a speaker from other members of the public in attendance.

E. Picking a Representative for a Group of Speakers. When an identifiable group of persons wishes to address the City Council, on the same agenda item, the Mayor shall have the discretion to request that a spokesperson be chosen by the group to address the City Council. If additional issues are to be presented on the subject by any other member of such group, the Mayor may limit the number of persons and the time period for speaking to the City Council, to avoid unnecessary repetition of issues.

F. Limiting Oral Comments. The Mayor with the Council has the discretion to reasonably limit the number of speakers and the duration of the oral comments on each agenda item.

G. Public Decorum: Each person who attends a City Council meeting or who addresses the City Council may not discuss matters that are not within the subject matter jurisdiction of the City Council, and must do so in an orderly manner and shall not make personal, slanderous, or profane remarks or verbally attack any member of the Council, staff or general public.. Any person at the podium or in the audience that makes such remarks, or utters loud, threatening, personal, abusive or disruptive language, or engages in any other disorderly conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall at the request of any Council Member be immediately given a warning that any additional disorderly conduct will result in the perpetrator being escorted from the Council Chambers by the law enforcement officer on duty and being barred from further attendance of that particular meeting. Any physically aggressive or obscene gestures from individuals in attendance shall also be cause for an immediate warning and, if the behavior persists, removal from the meeting without the courtesy ofand bar from returning to that particular meeting. Members of the public may not bring flags, signs or placards into the City Council Chambers larger than 8 1/2 x 11 inches in size. Items cannot be waved, held over one’s head or generally moved in any other disorderly manner which disrupts, disturbs or otherwise impedes the orderly conduct of the Council Meeting. The aforementioned articles may be displayed or distributed outside the building or in the Civic Center lobby. Handouts or printed materials may be distributed in the City Council Chamber prior to the Council meeting or in the Civic Center lobby.

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Decorum and order shall be enforced in the following manner:

H. Warnings. The Mayor shall inform that any person(s) violating the RULES of DECORUM to be orderly and silent. The warning shall be substantially in the form described as follows.: If, after receiving a clear warning from the Mayor, the person(s) disturbs the Council meeting a second time, the Mayor shall call for the removal of the violator(s). If the person(s) does not depart from the Council Chambers of his or her own volition, the Mayor shall order any law enforcement officer on duty to escort law enforcement officer on duty to escort that person(s) from the Council Chambers.

I. Text for Warning. The Mayor shall deliver the requisite warning in substantially the following form:

You are hereby advised that your conduct is in violation of the Rules of Order and Decorum of the City Council and California Penal Code Section 403, and you are hereby directed to be orderly and silent. Penal Code 403 states –“Thatsays that any person who, without authority of law, willfully disturbs or breaks up a lawfully convened meeting of the City Council is guilty of a misdemeanor.” Continued disruption of this Council meeting will result in your removal from the meeting by the officer on duty and you will not be permitted to return to the Council Chambers for the duration of the meeting. In addition, any continued disruption of this meeting is grounds for you being arrested and charged with a misdemeanor. Do you understand this admonition? J. Motion to Enforce. If the Mayor fails to enforce the rules set forth above, any member of the Council may move to require the Mayor to do so and, by an affirmative vote of a majority of the Council, shall require the Mayor to enforce the ruling. If the Mayor of the Council fails to carry out the will of the majority of the Council, the majority may designate the Mayor Pro Tempore to act as Presiding Officer for the limited purpose of enforcing these Rules of Decorum.

K. Interruption of Meeting. Pursuant to Government Code Section 54957.9 (Brown Act) if any meeting is willfully interrupted and disrupted so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the City Council may order the meeting room cleared and continue in session. Representatives of the news media may attend the meeting unless participating in the disturbance. The City Council may readmit any individuals not responsible for willfully disturbing the orderly conduct of the meeting.

L. No Use of Public Comment for Campaigns. No person may use public comment or for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition. Further, any direct mention of a candidate’s candidacy or a ballot proposition shall constitute grounds for immediate suspension of such person’s right to speak at that Council meeting.

M. No Use of Public Comment or for Advertising. No person addressing the Council may use Public Comment or for the purpose of advertising. Advertising is defined as “promoting by making known, proclaiming publicly, drawing attention to, or making 151

conspicuous any item, product, service, or thing, for profit or otherwise.” “ This does not prevent or preclude any person addressing the Council from expressing his or her views or opinions on matters over which the Council has jurisdiction. Also, this does not prohibit individuals or organizations from promoting public events or causes through public requests for proclamations and presentations as provided in Section XI, Item C and Item D below.

H. Transgression. The Council by majority vote shall retain authority to determine whether a Speaker’s remarks fail to comply with these Rules or exceed the scope of the designated Forum and the Mayor or Mayor Pro Tempore acting on the Council’s behalf shall have the right to suspend such person’s right to speak.

IX. TELEPHONE TELECONFERENCE PARTICIPATION – MEETINGS
The Brown Act permits meetings to be held by teleconferencing, provided all requirements of the Brown Act are met. Teleconferencing means a meeting in different locations connected by means through either audio or video, or both.

The Brown Act provides three options for remote attendance in City Council meetings:

A. A. Telephone Participation MeetingsTraditional Teleconferencing Requirements.

During the teleconferenced meeting, at least a quorum of the members of the legislative body must participate from locations within the boundaries of the City and each location must be accessible to the public. Each agenda for a teleconferenced meeting must be posted at each location and provide an opportunity for members of the public to address the City Council directly at each teleconference location. All votes taken during a teleconferenced meeting must be by roll call. Below is sample teleconference agenda language.

NOTICE OF TELECONFERENCED MEETING
Pursuant to California government Code section 54953, member of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address) B. Declared Emergency. The City may conduct remote meetings during a proclaimed state of emergency without the need to comply with all of the teleconferencing requirements of the Brown Act under the following conditions:

1. There is a proclaimed state of emergency, and the City’s meeting is for the purpose of determining whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or

2. There is a proclaimed state of emergency, and the City has determined under the first option that, as a result of the emergency, meeting in person would present an imminent risk to the health or safety of attendees.

The City Council must make the necessary findings by majority vote prior to utilizing these provisions, and thereafter extend the authorization at least every forty-five (45) days, by making the following findings:

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1. The City Council has reconsidered the circumstances of the state of emergency; and

2. The state of emergency continues to directly impact the ability of the members to meet safety in person.

A “state of emergency” is defined as an emergency proclaimed pursuant to section 8625 of the California Emergency Services Act.

If the City conducts remote public meetings during a proclaimed emergency, the public must be given notice and an opportunity to comment and participate at meetings in real time, including by suing remote media. Also relaxed are certain teleconference meeting requirements relating to City Councilmember participation, agendas and public accessibility at remote locations.

A. Just Cause and Personal Emergency Circumstances. Until January 1, 2026, individual City Councilmembers may utilize additional exemptions in case of (1) a personal physical or family medical emergency, or (2) for “just cause,” defined as a caregiving need, contagious illness, physical or mental disability, or travel while on official business of the City or another local or state agency. At least a quorum of the City Council must meet in person.

Councilmembers seeking to participate remotely for “just cause” must notify the City Council as soon as possible, including at the beginning of a meeting, of their need to participate remotely. This notification must include a general description of the circumstances relating to their need to participate remotely. City Councilmembers may only use this provision for up to two meetings per year.

Councilmembers seeking to participate remotely due to emergency circumstances must make a request as soon as possible, providing a separate requires for each meeting they wish to attend remotely. The City Council must also take action to approve the request. If the request is not made in time to place it on the agenda, such action may be taken at the beginning of the meeting and must include a general description of the circumstances related to the member’s need to participate remotely.

Councilmembers participating remotely due to “just cause” or an emergency must participate both on camera and via audio. Additionally, before any action is taken, the Councilmember must disclose if anyone eighteen (18) or older is in the room at the remote location with them, and the general nature of the relationship with the person or persons.

Councilmembers may not participate remotely for more than three (3) consecutive months or 20 percent (20%) of the City Council meetings in one calendar year.

The City Council must still adhere to the quorum, notice, and agenda requirements of the Brown Act. Unlike the traditional teleconferencing option, individual City Councilmembers who are remotely attending the meeting under this option are not required to make their remote attendance location open and accessible to the public and their location does not have to appear on the agenda. The City Council must ensure means for the public to access and participate in the meeting remotely, either via a two-way audio-visual platform or a twoway telephonic service plus live webcast, as a means by which the public may remotely hear and visually observe the meeting and remotely address the City Council.

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1. Council Members may attend committee meetings and Study Sessions by teleconference. Only one Council Member per meeting may attend telephonically. Council Members may telephonically attend each type of meeting once per calendar quarter.

2. A copy of the agenda must be posted at the teleconference location.

3. The public needs to be able to participate in the meeting. Thus, the room needs to be open to the public, and a speakerphone (or other technology that allows the public to listen and comment) must be available for use.

4. The agenda must provide the opportunity for the public to address the Council directly at each teleconference location.

5. All votes taken during a teleconference must be by roll call.

6. During the teleconference, at least a quorum of the legislative body must participate from locations within the City’s boundaries.

The agenda for the teleconferenced meeting should mention the teleconference lNOTICE OF

TELECONFERENCED MEETING
Pursuant to California government Code section 54953, member of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address)
X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
A. Public Request for Proclamations. It is the policy of the Council to consider requests to proclaim certain events or causes when such proclamations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration for proclamations:

1. The person(s) or organization making the request must submit a completed application requesting a City Proclamation and shall submit a copy of the proposed proclamation.

2. The request should be made at least two weeks in advance of the requested Council meeting.

3. The Mayor, City Manager and/or staff designee will determine if the proposed proclamation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council Committee of the Wholewhole City Council in a public meeting for guidance.

4. The Council will not make more than two proclamations at one Council Meeting.

5. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations.

6. The City retains the right to decide if the proclamation will or will not be issued.

7. Once approved, the proclamation will be included on the appropriate Council agenda.

8. A representative of the organization receiving the proclamation must be present at the City Council meeting at which the proclamation will be made.

9. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.

B. Public Requests for Presentations. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will 154

consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations:Page

1. The person(s) or organization making the request to make the presentation must do so at least two (2) weeks in advance of the requested Council meeting.

2. The Mayor, City Manager and/or staff designee will determine if the proposed presentation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council committee of the Wholein a public meeting for its guidance.

3. The presentation shall not exceed five fifteen (15) minutes in length and the Council will not entertain more than two presentations at one Council Meeting.

4. The City retains the right to modify, edit, or otherwise amend the proposed presentation to meet its requirements, needs, or policy determinations.

5. The City retains the right to decide if the presentation will or will not be permitted.

6. Once approved, the presentation will be included on the appropriate Council agenda.

7. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.

XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
The Mayor and each City Council member shall each have an annual $3,000 budget allocation for approved City business and travel. Advance authorization by the City Council is required in order to exceed the approved budget allocation. Reimbursement of meals, registration fees, parking, hotel and other expenses shall be reimbursed by the City based on submitted receipts and/or the per diem amount established by the Internal Revenue Service (“IRS”).

The Mayor or Councilmember who serves as a committee member or an officer of an organization of which the City is a member, shall seek advance authorization from the City Council for any expenses, for a period not to exceed a year, at the start of each fiscal year and shall maintain a log of all expenses and will be distributed to the City Council at the end of each year.

The City Clerk shall be responsible for reserving hotel, airline and conference registrations on behalf of the Mayor and City Council. The Mayor and Council Members will be reimbursed for meals, parking, cabs, and other customary and reasonable expenses upon the submission of receipts and completion of a travel expense report obtained from the City Clerk and/or be issued a per diem amount as established by the IRS. A copy of the completed and signed travel expense report shall be distributed to the council as an agenda item prior to repayment.

If the Mayor or a Councilmember must cancel an already scheduled and reserved trip, the individual must notify the Mayor and City Clerk at the earliest possible time to cancel all reservations and obtain refunds. If the arrangements cannot be cancelled, the individual shall attempt, through the City Clerk, to find a substitute member of the City Council. If no one else can go, then the individual who cancelled the trip is personally responsible for any costs incurred by the City. The City Council may waive said obligation upon written request if the cancellation was due to personal illness, illness or death of a family member, unforeseen business necessity, or other valid unavoidable conflict.
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In accordance with city travel policies, none of the following expenses can be paid by the City:

Travel paid for by any other organization, alcoholic beverages, valet services, meals or lodging accommodations for family or guest, tour bus fees for sightseeing tours, mileage if traveling as a passenger in a privately-owned car, trip insurance, hosting, tips unless otherwise authorized or any other personal expenses for entertainment or other purposes.

One City credit card shall be issued for use by all members of the City Council for expenses outlined in this policy.

The City Council, by majority vote, may waive any provision of this policy.

XII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
Governance of the City of Greenfield relies first upon the City of Greenfield Code of Ordinances and California State law as it applies to the City-authorized framework for doing business and then upon the cooperative efforts of the elected Mayor and City Council who set policy and priorities, the City Manager who directs and manages the affairs of the City, and City Staff.

City staff performs the operations required to deliver services, resolve service issues, carry out the assigned tasks designated in department orders and standards, analyze problems and issues, and make recommendations under the direction of the City Manager to the elected Mayor and City Council. (1) All City Staff members report through a chain of command and act under the direction of the City Manager through the Department Directors.

Communications among all parties shall be conducted in accordance with the adopted City Council Rules of Order and Protocols, the Greenfield Municipal Code and the California Government Code - without exception. These documents provide the framework and formal basis for the Communications Guidelines listed herein. Within this restrictive framework, it is our cooperative efforts that are our best ally in moving the City forward. Preserving trust in all relationships is paramount to achieving the proper execution of City policy, rules and regulations. Trust provides the most efficient path to getting the job of governance done for the City of Greenfield. Preserving trust in all City matters requires that we exercise a prudent amount of control over how we communicate. The City Manager, staff and Mayor and Council shall strive constantly to affirm the dignity and worth of the services rendered by City government and maintains a constructive, creative, and practical attitude toward local affairs and a deep sense of social responsibility as a trusted public servant. The following guidelines will help maintain effective communications among the Mayor and City Council, the City Manager and City Staff. Guidelines cannot cover every situation. When in doubt, the Mayor, City Council and City Staff are directed to contact the City Manager or the City Attorney for specific resolution of situations not covered herein.

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A. The City Manager has the responsibility to manage the affairs of the City and, as such, shall be included in all communications between Staff and all elected officials. While City staff members are available to answer Mayor and City Council inquiries regarding resident and/or business information, excepting, however, any matter involving a business/client relationship or legal conflict of interest, the City Manager is the primary information liaison between the Mayor/City Council and City Staff and must provide direction to staff on completing the inquiry. When the Mayor and City Council request information, that request should be directed to the City Manager. Likewise, when City Staff needs information or discussion on matters of inquiry, information or resolution of a service inquiry, that communication will be to the City Manager.

B. The City manager is the administrative head of the government of the City under the direction and control of the City Council. It is the job of the City Manager to control order and give directions to all heads of departments and to subordinate officers and employees of the City under his or her jurisdiction through their department heads. The City Manager shall keep the City Council at all times fully advised as to the financial condition and needs of the city and too exercise general supervision over all public buildings, public parks and all other public property which is under the control and jurisdiction of the City Council. The City Manager shall keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service.

C. The Mayor and all City Council members should have the same information with which to make decisions and understand the issues and recommendations of Staff related to policy and/or priorities. When an elected official has an inquiry or information request, it will be shared with the Mayor and all members of the City Council. The City Manager shall ensure that all City Staff recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies.

D. The Mayor and City Council may meet with City Staff upon the approval of the City Manager to discuss matters of policy, recommendations for changes in city services, and updates on the status of assigned departmental function, provided that no direction is solicited or offered by the Mayor, City Council or City Staff. The results of all discussions shall be reported to the City Manager and used to create Staff recommendations for Mayor and City Council consideration. At no time shall direction, recommendations or opinions be sought, solicited or offered. The purpose is to provide information and comment only on the subject at hand. The critical balance, required by law, is to ensure the decision-making of the Mayor and City Council occurs at a public meeting, at which time the City Manager has placed the Staff recommendation before the City Council. At no time shall the comments, understanding or concerns from any one meeting be shared 157

or extended in any manner to create or promote a serial or sequential formation of policy direction. The purpose of meetings is to aid in the drafting and development or improvement of proposed policy and policy alternatives by City Staff; and to develop recommendations based upon understanding of issues by City Staff. Soliciting opinion(s), offering direction, or stating opposition or support shall be avoided at all times to remain within the rules and laws followed by the City.

E. The City Manager will have regular meetings with the Mayor and City Council to update them on various issues confronting the City. The purpose of these meetings is to keep the Mayor and City Council informed on the general state of affairs of the City as well as various issues and priorities established by the City Manager for resolution or consideration at a future City Council meeting. The content of these regular update shall be the same for the Mayor and each City Council member and will occur in a similar timeframe. Again, no direction will be offered or solicited by any party. The purpose is for the Mayor and City Council to receive equal treatment that includes the same information and the same understanding of the affairs of the City.

F. The Mayor and City Council depend upon City Staff to provide consistent services to all residents and to respond to resident, citizen and business concerns, complaints, and opportunities as fully, consistently and expeditiously as practical. A major strength of the City’s organizational culture is providing quality and consistent customer service. To that end, all inquiries shall be coordinated through a central management system within the City Manager’s Office. To ensure efficient and responsive customer service to all, the City Manager’s Office shall respond to the initial inquiry within two business days, except as modified by a state of emergency. All inquiries will be available to the Mayor and City Council, City Manager and Department Directors. It is the responsibility of all Department Directors to assign, monitor and ensure a response is provided in a timely manner, within the resources of the department and the cost-effective management and delivery of services, and to ensure the issue is returned to the City Manager for closure.

G. Respect the will of the entire City Council but honor the right of each City Council member to be in a minority on any issue. City Staff will make every effort to respond professionally in a timely manner to all requests for information or assistance made by individual City Council members. However, if a request reaches a certain stage in terms of workload, policy or priority, it may be more appropriate to make the assignment through the direction of the full City Council. If this should occur or is projected to occur based upon resources, the City Manager will prepare a communication to the City Council informing them of the situation and may include the item on a future City Council agenda for direction from the full body. It will always be the prerogative of the 158

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21 Mayor or individual City Council member to request a discussion at an upcoming City Council meeting and provide direction to the City Manager by the entire City Council.

This guideline helps ensure that Staff resources are allocated in accordance with the direction of the full City Council. It shall be the duty of the City Manager to direct and ensure that Staff carries out the actions and directions of the Council.

H. The Mayor and City Council will depend upon City Staff and the City Manager to make independent and objective recommendations. The City Manager and Staff are expected to provide their best professional recommendations on issues, alternatives to recommendations as appropriate, and pros and cons for the recommendations and alternatives. All such recommendations shall first consider the law; then existing or proposed City Ordinances, Resolutions and/or Administrative Policies; then the best practices of the field of study pertaining to the issues, the available resources, and best interests of the City. Sometimes, Staff may make recommendations that will be unpopular with the public, other governmental agencies, or the Mayor and City Council. However, the City Manager and City Staff respect the role of the Mayor and City Council as the policy makers and final decision-makers for the City and understand the Mayor and City Council must consider a variety of opinions and community values in their decision-making process. It is the express intent of the City Council that their directions and actions are carried out by City Staff to the best of their ability without prejudice. The purpose here is to restrict the final authority of the City’s governance to the Mayor and City Council as the elected representatives of the City. Conversely, the City Manager is the final authority of the City Staff to the elected officials on all matters placed before the full Council.

I. The City Manager and City Staff are supporters and advocates of adopted City Council policy and priorities. Whether or not it was the recommendation of the City Manager or City Staff, City Staff will always and consistently strongly support the adopted actions of the City Council. In doing so, it is understood this may concern the members of the City Council who voted in the minority on controversial issues. This guideline is intended to honor the role of the full City Council in deciding these issues, and it is the duty of the City Manager and City Staff to carry out the direction of the City Council.

J. Finally, the Mayor and City Council, the City Manager, and City Staff, within their respective roles, shall refrain from publicly criticizing any individual employee or elected official. Criticism is differentiated from questioning facts or the opinion of an elected official, the City Manager and City Staff. The purpose here is to ensure a fundamental voice of each party in the free practice of City governance by focusing on the issues 159

confronting the City and not upon the opinions or beliefs of any individual. The Mayor and City Council should comment to the City Manager on the performance of the City Manager and/or City Staff.

These guidelines shall be followed by all City Staff in consideration of the laws of this nation, state and city, with particular emphasis on compliance with the Open Meeting LawBrown Act, California eEthics in gGovernment lLaw, and the City of Greenfield Code of Ordinances.

They are intended to serve as the basis for cooperation in the communications used in common day-to-day operations of the City.

XIII. MISCELLANEOUS
Miscellaneous Expenditures of City Resources. No Council Member shall have the entitlement for obligating, indenturing or otherwise entering into an agreement and/or contract, verbal or written that requires the use of city funds and or equipment, staff time or use of any city resources without one hundred percent (100%) approval of the entire Council Membership.

No Council Member shall have the sole authority to disperse or use city funds or resources without the knowledge and one hundred percent (100%) approval of the Council.

XIV. APPLICABILITY
The City Council further finds and declares that the aforementioned Rules of Order and Protocols will be used and followed by all members of the City Council, and its Commissions and Boards, unless previous adopted rules of conduct exist and apply to that board. In the case of a Commission or Board, the term “Chairperson” shall be substituted for Mayor and the name of the Commission or Board shall be substituted for City Council or Council.

The intent of the policy for the aforementioned Rules of Order and Protocols will be observed unless one hundred percent (100%) of the Council desires a changewaives the requirement.

It shall be the responsibility of the City Manager to review the aforementioned Rules of Order and Protocols on an annual basis to insureensure compliance with the Brown Act. Any necessary updates for non-compliance issues shall brought to the immediate attention of the full Council.

05.08.2012 Adopted

09.08.2015 Amended

07.26.2016 Amended
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CITY COUNCIL RULES OF ORDER

AND PROTOCOLS

CITY OF GREENFIELD
599 EL CAMINO REAL
GREENFIELD, CA 93927
ADOPTED: MAY 8, 2012
AMENDED: SEPTEMBER 8, 2015
AMENDED: JULY 26, 2016
AMENDED: MAY 28, 2024
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS

TABLE OF CONTENTS
I. DUTIES OF THE CITY COUNCIL, MAYOR
II. MEETINGS AND NOTICE
III. AGENDA
IV. VOTING
V. THE MINUTES
VI. ACTIONS
VII. CONDUCT OF PUBLIC HEARING
VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
IX. TELEPHONE PARTICIPATION – MEETINGS
X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
XII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
XIII. MISCELLANEOUS
XIV. APPLICABILITY
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS
I. DUTIES OF THE CITY COUNCIL, MAYOR
A. The Council. The City Council consists of five (5) members, including an elected Mayor and four (4) Councilmembers, each of whom shall be a registered voter residing in the City. The four (4) members of the City Council shall be elected by-district while the Mayor shall be elected at-large. Terms are set in accordance with Government Code section 36503.

B. Mayor. The Mayor is elected by the people in accordance with Elections Code section 32100 et seq. The Mayor is the official head of the City of Greenfield for all ceremonial purposes. The Mayor is entitled to vote on all matters but does not possess any veto power. The Mayor shall state every question coming before the Council, call for a vote, and announce the decision of the Council. The Mayor signs all ordinances and the approved minutes for all City Council meetings. The Mayor must execute such documents as directed by vote of the Council. The Mayor also makes appointments to all commissions and committees, with the approval of a majority of the City Council.

The Mayor is the presiding officer at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore is the presiding officer, and in the absence of the Mayor Pro Tempore, the remaining Councilmembers shall select a presiding officer. The presiding officer preserves decorum and determines all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken and seconded, the question is “Shall the decision of the presiding officer be sustained?” A majority vote of the Council sustains the presiding officer’s determination. Otherwise, the ruling is reversed. If in doubt on a point, the presiding officer may submit the question to the Council, in which case a majority vote prevails.

C. Mayor Pro Tempore. The Mayor Pro Tempore (Mayor Pro Tem) is elected from those on the Council after the certification of each regular election. In the absence of the Mayor, the Mayor Pro Tem possesses the powers and performs the duties of the Mayor.

II. MEETINGS AND NOTICE
A. Public. All Council meetings are open to the public, with a prepared agenda, and all persons shall be permitted to attend all meeting except those closed sessions held in accordance of law (such as personnel, litigation matters or real estate negotiations).

B. Regular meetings. Regular meetings shall be held as authorized by resolution of the City Council, unless a change in meeting date is authorized by majority vote of the Council.

Once convened, such meeting may be adjourned to another location within the City if unusually large crowds or other circumstances warrant. Regular Council meetings shall convene promptly at 6:00 PM. If the meeting agenda includes more than three proclamations and/or presentations, a special meeting will be held at 5:30 PM to hear the proclamations and/or presentations. If the proclamations and/or presentations are completed prior to 6:00 PM, the special meeting will be adjourned and the regular City 163

Council meeting will resume at 6:00 PM. Matters not completed by 10:00 PM will be continued to the next regular meeting, unless a majority of the Councilmembers present at the meeting vote to continue the matter past 10:00 PM. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled.

No action shall be taken on any item not appearing on the posted agenda. At least seventy-two (72) hours before a regular meeting of the City Council, the City Clerk, or designee, shall post in a public place an agenda containing the time and place of the Regular Meeting, the business to be transacted at the regular meeting, and information regarding requests for disability-related modification of accommodation. The agenda shall also be posted on the City’s website, except where the Brown Act does not so require.

C. Special Meetings. Special Meetings of the Council may be called by the City Manager, Mayor or majority of members of the Council with at least twenty-four (24) hours’ notice by delivering, personally or by mail, written notice (i.e., the agenda) of the meeting to each Councilmember and to each local newspaper of general circulation, radio or television station on record as having requested notice in writing, and as set forth in Government Code section 54950 et seq. Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website, except where the Brown Act does not so require. Such notice must specify the time and place of the Special Meeting and the business to be transacted. Written notice may be dispensed of by and Councilmember who files with the Clerk a waiver of notice. Written notice may also be delivered via email. Only business contained in the notice may be considered at such meeting.

D. Cancelled Meeting. Notice of cancellation of a meeting shall be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible after the cancellation has occurred. The City Clerk shall also endeavor to remove the meeting agenda from the City’s website as soon as possible.

E. Emergency Meeting. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the City Council may hold an emergency meeting without complying with either the twenty-four (24) hour notice requirement or the twenty-four (24) hour posting requirement of section 54956 of the Government Code. All other Special Meeting section 54956 requirements (other than notice) are applicable to an emergency meeting.

For purposes of this section, an emergency situation may be defined as: (a) a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council; or (b) a dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring the City Council to provide one-hour notice before holding an emergency meeting under this section; or (c) any other event or occurrence as specified as an emergency situation by Government Code section 54956.5.
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Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings (pursuant to Government Code section 54956) shall be notified by telephone, by the presiding officer of the legislative body, or designee thereof, one hour prior to the emergency meeting or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. If telephone services are not functioning, notice requirements are waived and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

During an emergency meeting, the Council may hold closed session if agreed to by two-thirds (2/3) of the Council, or if less than two-thirds (2/3) are present, by unanimous vote of present members.

All Special Meeting requirements, as prescribed by Section II (C) shall be applicable to a meeting called pursuant to this section, with the exception of the twenty-four (24) hour notice requirement.

The minutes of a meeting called pursuant to this section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.

F. Study Session. The Council may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor or a majority of the Councilmembers. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session. Study sessions shall be devoted to the exchange of information deemed essential before a regular Council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion of the Presiding Officer and subject to Council concurrence and compliance with the Brown Act.

Study sessions need not be so designated, but may be called idea sessions, information sessions, workshops, etc.

G. Closed Session. Closed sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items must remain confidential.

Written reports and/or exhibits or materials furnished to members of the Council as part of the closed session must not be copied or saved and must be returned to staff at the conclusion of the closed session. No member of the Council, employee of the City or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in a closed session unless authorized by a majority of the Council. All public statements, information and press releases related to closed session 165