City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
June 25, 2024
6:00 P.M.
Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Yanely Martinez
Rachel Ortiz
Andrew Tipton
The Greenfield City Council meeting on June 25, 2024 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:
Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.
A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
City Council Agenda
June 25, 2024
C. EXCUSE COUNCILMEMBER ABSENCES
This agenda item allows the City Council to excuse the absence of Councilmembers not present at the meeting. If all Councilmembers are present, this agenda will be skipped. a. Public Comments
b. City Council Comments / Action
D. INVOCATION BY PASTOR ROBERT MULLEN
E. PLEDGE OF ALLEGIANCE
F. AGENDA REVIEW
G. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.
PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on June 24, 2024. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.
H. COMMENTS FROM CITY COUNCIL
I. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
I-1. APPROVE Warrants #321766 through #321841 and Bank Drafts #6072 through #6088 in the amount of $598,556.88 – Page 1
I-2. APPROVE Minutes of June 6, 2024 Special City Council Meeting and Minutes of the June 20, 2024 City Council Meeting – Page 14
City Council Agenda
June 25, 2024
I-3. RECEIVE AND FILE – Department Reports – Police Department / Finance Department – Page 23
I-4. ADOPT Resolution #2024-81, A Resolution of the City Council of the City of Greenfield for the Supplemental Appropriation of Funds and for an Increase in Revenues in the Fiscal Year 2023-2024 in the Amount of $500 to Accept the Donation from CHISPA Housing Intended to Cover Costs for the 2024 South County Youth Summitt – Page 29
J. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS,
RESOLUTIONS
J-1. PROCLAMATIONS of the City Council of the City of Greenfield Recognizing Greenfield High School Athletes in Track & Field, Softball and Baseball J-2. PRESENTATION – 4th of July Event – Page 32
J-3. PRESENTATION – Yanks Update
K. PUBLIC HEARINGS
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Tentative Tract Map for the Robasciotti Commercial Phased Subdivision Project –
a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Approval of Resolution #2024-82 L. CITY COUNCIL BUSINESS
L-1. ADOPT A Resolution of the City Council of the City of Greenfield Overruling Objections to the Proposal Removal of Weeds, Rubbish, and Refuse, and Ordering the Fire Chief to Abate Nuisances by Causing the Removal of Such Weeds, Rubbish and Refuse – Page 61
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-83
L-2. ADOPT A Resolution of the City Council of the City of Greenfield Accepting the California Highway Patrol Cannabis Tax Fund Grant Program Funds in the Amount of $120,000 and Approve a $120,000 Budget Appropriation for the Grant – Page 84 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-84
City Council Agenda
June 25, 2024
L-3. ADOPT A Resolution of the City Council of the City of Greenfield Approving Amendments to the Council Code of Conduct and Council Rules of Order and Protocols – Page 88
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-85
L-4. ADOPT A Resolution of the City Council of the City of Greenfield Reclassifying the Current Public Works Superintendent FTE Classification to Public Works Manager – Parks & Streets FTE Classification and Associated Salary Schedule – Page 147 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-86
L-5. ADOPT A Resolution of the City Council of the City of Greenfield Cancelling the Remainder of the Wastewater Treatment Plant Spray Fields Environmental 2022 CIP (503-390-89131) and Subsequent Contract with Denise Duffy & Associates, and Releasing the Remaining Funding of $86,219.88
ADOPT A Resolution of the City Council of the City of Greenfield Amending the Scope of Work for the Wastewater Treatment Plant Environmental 2022 (503-390- 89132) to Include a Portion of the Sod Farm (Greenfield’s Turf) and Increasing the Project Budget by $86,219.88 – Page 150
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-87 / #2024-88
M. CITY ATTORNEY REPORT
N. CITY MANAGER REPORT
O. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 6/20/2024 3:37:32 PM Page 1 of 3
Check Report
Greenfield, CA By Check Number
Date Range: 06/06/2024 - 06/20/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
00749 CITY OF GREENFIELD 06/07/2024 Regular 0.00 154.89 321766 00752 CITY OF GREENFIELD 06/07/2024 Regular 0.00 15.00 321767 00713 G P O A 06/07/2024 Regular 0.00 1,200.00 321768
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 06/07/2024 Regular 0.00 600.00 321769 04521 Greenfield Professional Firefighters 06/07/2024 Regular 0.00 315.00 321770 05322 OPERATING ENGINEERS LOCAL NO. 3 06/07/2024 Regular 0.00 127.40 321771 01911 SEIU Local 521 06/07/2024 Regular 0.00 894.43 321772 05502 NATHAN RAMIREZ-FAUSTO 06/13/2024 Regular 0.00 1,619.28 321773 05263 A TOOL SHED, INC. 06/14/2024 Regular 0.00 408.80 321792 00174 A&G PUMPING 06/14/2024 Regular 0.00 9,750.00 321793 05313 AGILE OCCUPATIONAL MEDICINE, PC 06/14/2024 Regular 0.00 2,354.00 321794 05348 AMERICAN MEDICAL RESPONSE AMR 06/14/2024 Regular 0.00 1,129.08 321795 04878 ANA M. CORDERO 06/14/2024 Regular 0.00 135.00 321796 00130 AT&T 06/14/2024 Regular 0.00 136.54 321797
00153 AT&T 06/14/2024 Regular 0.00 224.70 321798
04545 BURTON'S FIRE, INC. 06/14/2024 Regular 0.00 2,170.00 321799 05099 CDS SERVICES, INC. 06/14/2024 Regular 0.00 69.00 321800 00752 CITY OF GREENFIELD 06/14/2024 Regular 0.00 17,705.04 321801 05008 EAST BAY TIRE CO. 06/14/2024 Regular 0.00 197.02 321804 04610 ESO SOLUTIONS, INC. 06/14/2024 Regular 0.00 1,685.40 321805 04946 ESTELA N AVALOS 06/14/2024 Regular 0.00 85.00 321806 04208 F. LODUCA CO. 06/14/2024 Regular 0.00 94,127.19 321807 04753 G&C CONSULTING, INC. 06/14/2024 Regular 0.00 6,000.00 321808 04132 GARDAWORLD 06/14/2024 Regular 0.00 1,877.02 321809 00725 GREEN RUBBER-KENNEDY AG 06/14/2024 Regular 0.00 69.76 321810 05005 GREENFIELD 101, INC. 06/14/2024 Regular 0.00 144.00 321811 00721 GREENFIELD TRUE VALUE 06/14/2024 Regular 0.00 154.28 321812 00805 HACH COMPANY 06/14/2024 Regular 0.00 53.50 321813 05505 JOSE F. SANCHEZ 06/14/2024 Regular 0.00 400.00 321814 05381 LEHR 06/14/2024 Regular 0.00 359.50 321815
04478 MCKESSON MEDICAL-SURGICAL GOVERNMENT SOLUTIONS LLC 06/14/2024 Regular 0.00 1,610.01 321816 01300 MISSION LINEN SUPPLY 06/14/2024 Regular 0.00 52.74 321817 13015 MNS ENGINEERS, INC. 06/14/2024 Regular 0.00 22,339.16 321818 13004 MONTEREY BAY ANALYTICAL SERVICE 06/14/2024 Regular 0.00 4,452.00 321819 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 06/14/2024 Regular 0.00 230.00 321820 01344 MONTEREY COUNTY HEALTH 06/14/2024 Regular 0.00 6,316.00 321821 04002 MONTEREY COUNTY OFFICE OF EDUCATION 06/14/2024 Regular 0.00 1,077.00 321822 01316 MONTEREY COUNTY SHERIFF'S DEPT 06/14/2024 Regular 0.00 913.83 321823 01506 OFFICE DEPOT 06/14/2024 Regular 0.00 76.66 321824 01532 O'REILLY AUTO PARTS 06/14/2024 Regular 0.00 337.53 321825 01601 PACIFIC GAS & ELECTRIC 06/14/2024 Regular 0.00 34,512.38 321826 05275 PRECISION CONCRETE CUTTING 06/14/2024 Regular 0.00 4,980.82 321827 01837 R G FABRICATION 06/14/2024 Regular 0.00 101.95 321828 05224 RACHEL ORTIZ 06/14/2024 Regular 0.00 475.66 321829 01897 RDO EQUIPMENT COMPANY 06/14/2024 Regular 0.00 743.83 321830 05035 RENNE PUBLIC LAW GROUP, LLP 06/14/2024 Regular 0.00 4,750.00 321831 02367 ROBIN WARBEY CONSULTING 06/14/2024 Regular 0.00 4,350.00 321832 01999 SALINAS VALLEY SOLID WASTE AUTHORITY 06/14/2024 Regular 0.00 73,074.92 321833 04338 SHRED-IT USA 06/14/2024 Regular 0.00 134.59 321834 04005 SOUTH MONTEREY COUNTY JOINT UNION HIGH SCHOOL DISTRICT 06/14/2024 Regular 0.00 5,000.00 321835 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 06/14/2024 Regular 0.00 9,670.57 321836 04445 TEMPLETON UNIFORMS, LLC 06/14/2024 Regular 0.00 75.07 321837 02037 TRI-CITIES DISPOSAL 06/14/2024 Regular 0.00 132,379.54 321838 00634 TYLER TECHNOLOGIES 06/14/2024 Regular 0.00 75.00 321839 1 Check Report Date Range: 06/06/2024 - 06/20/2024
6/20/2024 3:37:32 PM Page 2 of 3
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 04583 WEX BANK 06/14/2024 Regular 0.00 127.09 321840
02601 ZUMAR INDUSTRIES, INC. 06/14/2024 Regular 0.00 844.38 321841 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 413.76 DFT0006072 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 567.76 DFT0006073 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 655.20 DFT0006074 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 3,290.00 DFT0006075 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 3,715.00 DFT0006076 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 2,329.00 DFT0006077 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 600.00 DFT0006078 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 1,395.00 DFT0006079 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 500.00 DFT0006080 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 250.00 DFT0006081 00431 DEPT OF CHILD SUPPORT SERVICES 06/07/2024 Bank Draft 0.00 1,192.01 DFT0006082 01916 STATE STREET BANK & TRUST CO. 06/07/2024 Bank Draft 0.00 2,722.50 DFT0006083 00384 STATE OF CALIFORNIA EDD 06/07/2024 Bank Draft 0.00 4,399.29 DFT0006084 03103 Internal Revenue Service 06/07/2024 Bank Draft 0.00 11,623.86 DFT0006085 03103 Internal Revenue Service 06/07/2024 Bank Draft 0.00 49,702.54 DFT0006086 00384 STATE OF CALIFORNIA EDD 06/07/2024 Bank Draft 0.00 18,363.65 DFT0006087 03103 Internal Revenue Service 06/07/2024 Bank Draft 0.00 43,975.75 DFT0006088 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
56 0
0 17
0 0.00
0.00 0.00
0.00 0.00
73 0.00
Payment
452,861.56
0.00 0.00
145,695.32
0.00 598,556.88
Payable
Count
90 0
0 17
0 107
2 Check Report Date Range: 06/06/2024 - 06/20/2024
6/20/2024 3:37:32 PM Page 3 of 3
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
56 0
0 17
0 0.00
0.00 0.00
0.00 0.00
73 0.00
452,861.56
0.00 0.00
145,695.32
0.00 598,556.88
90 0
0 17
0 107
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 6/2024 598,556.88
598,556.88
3 6/20/2024 3:41:01 PM Page 1 of 10
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 6/6/2024 - 6/20/2024
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
R G FABRICATION 321828 06/14/2024 NUTS FOR TRAILER 100-550-65700.000 19.86 OFFICE DEPOT 321824 06/14/2024 OFFICE SUPPLIES - POLICE DEPT 100-201-61400.000 76.66 EAST BAY TIRE CO. 321804 06/14/2024 7518 - FLAT TIRE REPAIR 100-550-66300.000 197.02 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 100-550-64100.000 69.29 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 100-551-64100.000 289.91 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 100-551-64200.000 15.69 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 100-590-64100.000 401.41 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 100-590-64200.000 61.18 GREEN RUBBER-KENNEDY AG 321810 06/14/2024 IRRIGATION SUPPLIES 100-550-65700.000 23.61 GREENFIELD TRUE VALUE 321812 06/14/2024 SUPPLIES - DAY CARE CENTER 100-590-65900.000 24.85 GREENFIELD TRUE VALUE 321812 06/14/2024 P TRAP - DAYCARE CENTER 100-590-65900.000 5.42 MONTEREY COUNTY HEALTH 321821 06/14/2024 599 EL CAMINO REAL HEALTH… 100-111-65800.000 920.00 GREENFIELD TRUE VALUE 321812 06/14/2024 CABLE TIE - BASKETBALL NET 100-550-65700.000 20.22 GREENFIELD TRUE VALUE 321812 06/14/2024 SAFETY VEST 100-550-65200.000 13.09 GREENFIELD TRUE VALUE 321812 06/14/2024 FUSE 100-320-65700.000 2.62 TRI-CITIES DISPOSAL 321838 06/14/2024 STREET SWEEPING LANDFIELD…100-320-64400.000 1,819.25 CITY OF GREENFIELD 321801 06/14/2024 597 EL CAMINO REAL LS 100-111-64300.000 440.35 CITY OF GREENFIELD 321801 06/14/2024 599 EL CAMINO REAL 100-111-64300.000 108.30 CITY OF GREENFIELD 321801 06/14/2024 599 EL CAMINO REAL 100-111-64400.000 37.16 TRI-CITIES DISPOSAL 321838 06/14/2024 ADMIN HEARING SERVICES 100-191-64400.000 130,560.29 CITY OF GREENFIELD 321801 06/14/2024 899 CHERRY AVENUE - CVC BK…100-320-64300.000 167.29 CITY OF GREENFIELD 321801 06/14/2024 PALM & FWY WEST - 101 SPR… 100-320-64300.000 113.93 CITY OF GREENFIELD 321801 06/14/2024 1245 GREENLEAF LP - PERC P… 100-320-64300.000 116.42 CITY OF GREENFIELD 321801 06/14/2024 PALM & FWY EAST - 101 SPR 100-320-64300.000 66.74 CITY OF GREENFIELD 321801 06/14/2024 801 APRICOT STREET PARK 100-320-64300.000 207.80 CITY OF GREENFIELD 321801 06/14/2024 786 APRICOT STREET # PERC … 100-320-64300.000 34.21 CITY OF GREENFIELD 321801 06/14/2024 263 PALO VERDE ST - PERC P… 100-320-64300.000 108.77 CITY OF GREENFIELD 321801 06/14/2024 45 ELMWOOD DR - PERC POND 100-320-64300.000 34.26 CITY OF GREENFIELD 321801 06/14/2024 520 TENTH STREET 100-320-64400.000 130.57 CITY OF GREENFIELD 321801 06/14/2024 540 BAYWOOD WAY 100-550-64300.000 35.46 CITY OF GREENFIELD 321801 06/14/2024 1355 OAK AVE #PP RESTROOM 100-550-64300.000 94.82 CITY OF GREENFIELD 321801 06/14/2024 1355 OAK AVE - IRRIGATION 100-550-64300.000 66.74 CITY OF GREENFIELD 321801 06/14/2024 1357 OAK AVE - PATRIOT PARK…100-550-64300.000 9,334.82 CITY OF GREENFIELD 321801 06/14/2024 328 PARKSIDE CT 100-550-64300.000 190.06 CITY OF GREENFIELD 321801 06/14/2024 303 EL CAMINO REAL MUSE… 100-550-64300.000 46.25 CITY OF GREENFIELD 321801 06/14/2024 100 FIFTH STREET PARK 100-550-64300.000 58.56 CITY OF GREENFIELD 321801 06/14/2024 890 TYLER AVE - CITY PARK 100-550-64300.000 286.13 CITY OF GREENFIELD 321801 06/14/2024 221 PINOT AVE - CITY PARK 100-550-64300.000 479.78 CITY OF GREENFIELD 321801 06/14/2024 300 APPLE AVENUE PARK 100-550-64300.000 329.95 CITY OF GREENFIELD 321801 06/14/2024 455 TENTH ST PRIMAVERA PA… 100-550-64300.000 28.80 CITY OF GREENFIELD 321801 06/14/2024 520 TENTH STREET 100-550-64400.000 130.57 CITY OF GREENFIELD 321801 06/14/2024 1355 OAK AVE #PP RESTROOM 100-550-64400.000 45.91 CITY OF GREENFIELD 321801 06/14/2024 300 APPLE AVENUE PARK 100-550-64400.000 45.91 CITY OF GREENFIELD 321801 06/14/2024 1351 OAK AVE FIRE PROTECTI… 100-551-64300.000 167.29 CITY OF GREENFIELD 321801 06/14/2024 213 EL CAMINO REAL N 100-551-64300.000 25.53 CITY OF GREENFIELD 321801 06/14/2024 1351 OAK AVE/COMMUNITY … 100-551-64300.000 76.21 CITY OF GREENFIELD 321801 06/14/2024 215 EL CAMINO REAL N 100-551-64300.000 35.62 CITY OF GREENFIELD 321801 06/14/2024 215 EL CAMINO REAL N 100-551-64400.000 59.95 CITY OF GREENFIELD 321801 06/14/2024 1351 OAK AVE/COMMUNITY … 100-551-64400.000 45.91 CITY OF GREENFIELD 321801 06/14/2024 131 THIRTEENTH ST DAY CARE 100-590-64300.000 82.78 SALINAS VALLEY SOLID WASTE…321833 06/14/2024 WASTE SERVICES FY 22-23 100-191-64400.000 73,074.92 GARDAWORLD 321809 06/14/2024 EXCESS LIABILITY/EXCESS ITE… 100-190-63300.000 277.74 SHRED-IT USA 321834 06/14/2024 RECYCLING SERVICES - POLICE… 100-215-63400.000 134.59 4 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 2 of 10
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount MNS ENGINEERS, INC. 321818 06/14/2024 SPECIAL ASSESSMENT ENGINE…100-22560 1,992.50 MNS ENGINEERS, INC. 321818 06/14/2024 SPECIAL ASSESSMENT ENGINE…100-22561 1,992.50 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 100-111-66100.000 72.44 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 100-215-66100.000 5,071.12 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 100-320-66100.000 460.29 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 100-550-66100.000 557.33 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 100-551-66100.221 144.90 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 100-601-66100.000 72.44 GARDAWORLD 321809 06/14/2024 ARMED TRANSPORTATION SE… 100-190-63300.000 1,599.28 A TOOL SHED, INC. 321792 06/14/2024 BOOM LIFT RENTAL - FLAG IN… 100-320-65100.000 408.80 JOSE F. SANCHEZ 321814 06/14/2024 DJ SERVICES - NATIONAL NIG… 100-201-68200.000 400.00 SEIU Local 521 321772 06/07/2024 Union Dues 100-22420 37.03 TEMPLETON UNIFORMS, LLC 321837 06/14/2024 REPLACEMENT PANTS - SANTI… 100-215-65200.000 75.07 GREENFIELD 101, INC. 321811 06/14/2024 CAR WASHES - POLICE DEPT … 100-215-65100.000 144.00 O'REILLY AUTO PARTS 321825 06/14/2024 7538 - AIR/OIL/FUEL FILTERS 100-550-66300.000 74.15 MNS ENGINEERS, INC. 321818 06/14/2024 CITY ENGINEERING REPORT 100-111-63700.000 150.00 MNS ENGINEERS, INC. 321818 06/14/2024 CITY ENGINEERING REPORT 100-310-63700.000 2,002.50 MNS ENGINEERS, INC. 321818 06/14/2024 CITY ENGINEERING REPORT 100-320-63700.000 120.00 SEIU Local 521 321772 06/07/2024 COPE - Union Dues 100-22420 0.22 SEIU Local 521 321772 06/07/2024 Union Dues 100-22420 365.77 STATE STREET BANK & TRUST … DFT0006072 06/07/2024 Defer Comp-Misc Employees 100-22430 124.14 STATE STREET BANK & TRUST … DFT0006074 06/07/2024 Deferred Compensation Loan … 100-22435 655.20 STATE STREET BANK & TRUST … DFT0006075 06/07/2024 Defer Comp-GPOA 100-22430 700.00 STATE STREET BANK & TRUST … DFT0006076 06/07/2024 Defer Comp-GPSA 100-22430 1,729.02 STATE STREET BANK & TRUST … DFT0006077 06/07/2024 Defer Comp-Management 100-22430 905.00 STATE STREET BANK & TRUST … DFT0006078 06/07/2024 Defer Comp-Mid Management 100-22430 240.00 STATE STREET BANK & TRUST … DFT0006079 06/07/2024 Defer Comp-Misc Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006080 06/07/2024 Defer Comp-OE3 Employees 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006081 06/07/2024 Defer Comp-Chief of Police 100-22430 250.00 G P O A 321768 06/07/2024 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…321771 06/07/2024 Union Dues 100-22420 63.70 STATE STREET BANK & TRUST … DFT0006083 06/07/2024 Roth Retirement 100-22431 2,722.50 GREENFIELD POLICE SERGEAN…321769 06/07/2024 GPSA DUES 100-22415 303.51 CITY OF GREENFIELD 321766 06/07/2024 Weapon Repay 100-22481 154.89 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 100-22225 1,381.93 Internal Revenue Service DFT0006085 06/07/2024 Medicare 100-22215 3,669.12 Internal Revenue Service DFT0006086 06/07/2024 Social Security 100-22215 15,688.60 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 100-22220 4,884.25 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 100-22210 12,964.44 RACHEL ORTIZ 321829 06/14/2024 REIMBURSEMENT-SUPPLIES … 100-101-68200.000 475.66 NATHAN RAMIREZ-FAUSTO 321773 06/13/2024 PAYCHECK WE 06/01/24 - DIR… 100-26001 1,619.28 Fund 100 - GENERAL FUND Total: 286,832.05
Fund: 102 - Fire General
MONTEREY COUNTY INFORM…321820 06/14/2024 RADIO NETWORK ACCESS - FI… 102-250-64900.000 230.00 BURTON'S FIRE, INC. 321799 06/14/2024 PUMP TESTING 102-250-63900.000 2,170.00 AMERICAN MEDICAL RESPON… 321795 06/14/2024 LUCAS DEVICE BATTERY 102-250-66300.000 1,129.08 CITY OF GREENFIELD 321801 06/14/2024 380 OAK AVE 102-250-64300.000 301.62 CITY OF GREENFIELD 321801 06/14/2024 380 OAK AVE - FIRE PROTECTI… 102-250-64300.000 167.29 CITY OF GREENFIELD 321801 06/14/2024 380 OAK AVE 102-250-64400.000 289.72 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 102-250-66100.000 872.73 GREENFIELD TRUE VALUE 321812 06/14/2024 MEASURING WHEEL 102-250-65100.000 43.75 MCKESSON MEDICAL-SURGIC… 321816 06/14/2024 MEDICAL SUPPLIES 102-250-65400.000 1,610.01 MISSION LINEN SUPPLY 321817 06/14/2024 JANITORIAL SUPPLIES 102-250-65600.000 52.74 STATE STREET BANK & TRUST … DFT0006073 06/07/2024 Defer Comp-Misc Employees 102-22430 236.02 STATE STREET BANK & TRUST … DFT0006079 06/07/2024 Defer Comp-Misc Employees 102-22430 460.00 Greenfield Professional Firefig…321770 06/07/2024 Fire Union Dues 102-22410 210.98 DEPT OF CHILD SUPPORT SERV…DFT0006082 06/07/2024 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 102-22225 528.64 Internal Revenue Service DFT0006085 06/07/2024 Medicare 102-22215 1,393.68 Internal Revenue Service DFT0006086 06/07/2024 Social Security 102-22215 5,959.26 5 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 3 of 10
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 102-22220 3,107.93 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 102-22210 6,234.98 Fund 102 - Fire General Total: 25,344.58
Fund: 105 - Community Outreach
RENNE PUBLIC LAW GROUP, L… 321831 06/14/2024 RPPG/GREENFIELD GRANT WR…105-105-68200.000 4,750.00 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 105-105-66100.000 72.44 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 105-22225 77.82 Internal Revenue Service DFT0006085 06/07/2024 Medicare 105-22215 205.16 Internal Revenue Service DFT0006086 06/07/2024 Social Security 105-22215 877.30 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 105-22220 113.75 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 105-22210 380.04 SOUTH MONTEREY COUNTY J… 321835 06/14/2024 GREENFIELD YOUTH COUNCIL… 105-105-78150.000 5,000.00 Fund 105 - Community Outreach Total: 11,476.51
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
WEX BANK 321840 06/14/2024 GASOLINE - POLICE DEPT 200-205-67200.000 127.09 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 127.09
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) ESTELA N AVALOS 321806 06/14/2024 PER-DIEM - LEADERSHIP FOR… 220-605-67200.000 85.00 STATE STREET BANK & TRUST … DFT0006073 06/07/2024 Defer Comp-Misc Employees 220-22430 331.74 STATE STREET BANK & TRUST … DFT0006075 06/07/2024 Defer Comp-GPOA 220-22430 2,590.00 STATE STREET BANK & TRUST … DFT0006076 06/07/2024 Defer Comp-GPSA 220-22430 1,985.98 STATE STREET BANK & TRUST … DFT0006078 06/07/2024 Defer Comp-Mid Management 220-22430 200.00 STATE STREET BANK & TRUST … DFT0006079 06/07/2024 Defer Comp-Misc Employees 220-22430 200.00 Greenfield Professional Firefig…321770 06/07/2024 Fire Union Dues 220-22410 104.02 G P O A 321768 06/07/2024 GPOA DUES 220-22410 880.00
CITY OF GREENFIELD 321767 06/07/2024 Misc Withholding 220-22490 15.00 OPERATING ENGINEERS LOCAL…321771 06/07/2024 Union Dues 220-22420 63.70 GREENFIELD POLICE SERGEAN…321769 06/07/2024 GPSA DUES 220-22415 296.49 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 220-22225 1,608.90 Internal Revenue Service DFT0006085 06/07/2024 Medicare 220-22215 4,241.60 Internal Revenue Service DFT0006086 06/07/2024 Social Security 220-22215 18,136.80 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 220-22220 7,890.62 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 220-22210 18,457.08 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 57,086.93 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 321826 06/14/2024 STREET LIGHTING 230-320-64100.000 6,135.06 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 230-320-64100.000 601.19 CITY OF GREENFIELD 321801 06/14/2024 18 S EL CAMINO REAL-MEDIAN 230-320-64300.000 69.31 CITY OF GREENFIELD 321801 06/14/2024 140 EL CAMINO REAL CENTER… 230-320-64300.000 36.21 CITY OF GREENFIELD 321801 06/14/2024 208 EL CAMINO REAL MEDIAN 230-320-64300.000 36.98 CITY OF GREENFIELD 321801 06/14/2024 110 EL CAMINO REAL CENTER… 230-320-64300.000 34.21 CITY OF GREENFIELD 321801 06/14/2024 1245 APPLE AVE - PERC POND 230-320-64300.000 34.25 CITY OF GREENFIELD 321801 06/14/2024 131 S EL CAMINO REAL LS 230-320-64300.000 23.86 CITY OF GREENFIELD 321801 06/14/2024 MORRIS AVE - MEDIAN STIP 230-320-64300.000 25.34 PRECISION CONCRETE CUTTI… 321827 06/14/2024 PCC SIDEWALK REPAIRS 230-320-63700.000 4,980.82 ZUMAR INDUSTRIES, INC. 321841 06/14/2024 2-48" PEDESTRIAN STOP WITH…230-320-65700.000 844.38 Fund 230 - GAS TAX FUND Total: 12,821.61
Fund: 263 - LLM #1 - LEXINGTON
CITY OF GREENFIELD 321801 06/14/2024 324 WISLON CIRLCE 263-360-64300.000 35.18 CITY OF GREENFIELD 321801 06/14/2024 411-A CARDONA CIRCLE 263-360-64300.000 79.10 CITY OF GREENFIELD 321801 06/14/2024 400 CARDONA CIRCLE 263-360-64300.000 34.21 CITY OF GREENFIELD 321801 06/14/2024 0000 GIANOLINI PARKWAY 263-360-64300.000 57.96 CITY OF GREENFIELD 321801 06/14/2024 326 WILSON CIRCLE 263-360-64300.000 198.04 MNS ENGINEERS, INC. 321818 06/14/2024 SPECIAL ASSESSMENT ENGINE…263-360-63600.000 792.00 SEIU Local 521 321772 06/07/2024 Union Dues 263-22420 5.42 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 263-22225 8.88 Internal Revenue Service DFT0006085 06/07/2024 Medicare 263-22215 23.36 Internal Revenue Service DFT0006086 06/07/2024 Social Security 263-22215 100.14 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 263-22220 18.43 6 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 4 of 10
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 263-22210 58.66 Fund 263 - LLM #1 - LEXINGTON Total: 1,411.38
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 321826 06/14/2024 STREET LIGHTING 264-360-64100.000 553.05 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 264-360-64100.000 265.22 CITY OF GREENFIELD 321801 06/14/2024 317 MORENO STREET 264-360-64300.000 34.21 CITY OF GREENFIELD 321801 06/14/2024 300 LAS MANZANITAS DRIVE 264-360-64300.000 160.13 CITY OF GREENFIELD 321801 06/14/2024 349 LAS MANZANITAS DRIVE … 264-360-64300.000 50.92 CITY OF GREENFIELD 321801 06/14/2024 355 THORP AVENUE - TREE LI… 264-360-64300.000 64.65 CITY OF GREENFIELD 321801 06/14/2024 THORP/WALNUT TREE LINE 264-360-64300.000 66.74 CITY OF GREENFIELD 321801 06/14/2024 385 THORP AVE 264-360-64300.000 4.90 CITY OF GREENFIELD 321801 06/14/2024 632 VAZQUEZ AVENUE 264-360-64300.000 119.01 CITY OF GREENFIELD 321801 06/14/2024 207 TUSCANY AVENUE PARK 264-360-64300.000 123.67 CITY OF GREENFIELD 321801 06/14/2024 20 WALKER LANE ISLAND 264-360-64300.000 155.88 CITY OF GREENFIELD 321801 06/14/2024 200 RAVA PARKWAY PARK 264-360-64300.000 499.75 CITY OF GREENFIELD 321801 06/14/2024 634 ST CHRISTOPHER LANE 264-360-64300.000 211.94 CITY OF GREENFIELD 321801 06/14/2024 246 BORZINI CIRCLE 264-360-64300.000 257.13 CITY OF GREENFIELD 321801 06/14/2024 98 S EL CAMINO REAL/PARK 264-360-64300.000 377.48 MNS ENGINEERS, INC. 321818 06/14/2024 SPECIAL ASSESSMENT ENGINE…264-360-63600.000 4,020.00 SEIU Local 521 321772 06/07/2024 Union Dues 264-22420 5.42 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 264-22225 8.91 Internal Revenue Service DFT0006085 06/07/2024 Medicare 264-22215 23.44 Internal Revenue Service DFT0006086 06/07/2024 Social Security 264-22215 100.50 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 264-22220 18.45 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 264-22210 58.77 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 7,180.17
Fund: 265 - SMD #1
MNS ENGINEERS, INC. 321818 06/14/2024 SPECIAL ASSESSMENT ENGINE…265-360-63600.000 4,012.00 SEIU Local 521 321772 06/07/2024 Union Dues 265-22420 5.38 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 265-22225 8.85 Internal Revenue Service DFT0006085 06/07/2024 Medicare 265-22215 23.28 Internal Revenue Service DFT0006086 06/07/2024 Social Security 265-22215 99.78 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 265-22220 18.34 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 265-22210 58.38 Fund 265 - SMD #1 Total: 4,226.01
Fund: 266 - SMD #2
MNS ENGINEERS, INC. 321818 06/14/2024 SPECIAL ASSESSMENT ENGINE…266-360-63600.000 2,087.00 SEIU Local 521 321772 06/07/2024 Union Dues 266-22420 5.36 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 266-22225 8.82 Internal Revenue Service DFT0006085 06/07/2024 Medicare 266-22215 23.42 Internal Revenue Service DFT0006086 06/07/2024 Social Security 266-22215 99.74 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 266-22220 18.41 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 266-22210 58.52 Fund 266 - SMD #2 Total: 2,301.27
Fund: 267 - Vintage Meadows LLMD #3
CITY OF GREENFIELD 321801 06/14/2024 33 REDWOOD WAY 267-360-64300.000 34.21 CITY OF GREENFIELD 321801 06/14/2024 1284 SYCAMORE STREET 267-360-64300.000 34.21 CITY OF GREENFIELD 321801 06/14/2024 10 PEPPER TREE COURT 267-360-64300.000 34.21 MNS ENGINEERS, INC. 321818 06/14/2024 SPECIAL ASSESSMENT ENGINE…267-360-63600.000 124.00 Fund 267 - Vintage Meadows LLMD #3 Total: 226.63
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 297-597-64100.000 790.94 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 297-597-64200.000 17.66 CITY OF GREENFIELD 321801 06/14/2024 920 WALNUT AVENUE - SCIEN… 297-597-64300.000 66.81 CITY OF GREENFIELD 321801 06/14/2024 45 EL CAMINO REAL 297-597-64300.000 52.26 CITY OF GREENFIELD 321801 06/14/2024 45 EL CAMINO REAL 297-597-64400.000 119.49 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 297-597-66100.000 434.67 STATE STREET BANK & TRUST … DFT0006077 06/07/2024 Defer Comp-Management 297-22430 1,029.00 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 297-22225 184.43 7 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 5 of 10
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0006085 06/07/2024 Medicare 297-22215 486.22 Internal Revenue Service DFT0006086 06/07/2024 Social Security 297-22215 2,079.06 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 297-22220 513.11 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 297-22210 1,432.29 MONTEREY COUNTY OFFICE O…321822 06/14/2024 CA STATE PARKS OEP GRANT -…297-598-65100.207 1,077.00 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 8,282.94
Fund: 385 - INTERNAL SERVICE
R G FABRICATION 321828 06/14/2024 LOCK NUTS/FLATS 385-311-65700.000 67.29 AT&T 321798 06/14/2024 INTERNET SERVICE - FIRE STAT…385-125-61700.000 85.60 MONTEREY COUNTY SHERIFF'S…321823 06/14/2024 PD CLETS TRACNET SOFTWARE…385-125-61700.000 913.83 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 385-311-64200.000 12.61 AT&T 321797 06/14/2024 INTERNET SERVICE - CIVIC CE… 385-125-61700.000 136.54 AT&T 321798 06/14/2024 INTERNET SERVICE - COMMUN…385-125-61700.000 53.50 AT&T 321798 06/14/2024 INTERNET SERVICE - COMMUN…385-125-61700.000 85.60 GREENFIELD TRUE VALUE 321812 06/14/2024 HARDWARE SUPPLIES - CY 385-311-65900.000 44.33 LEHR 321815 06/14/2024 7343 - BATTERY ISOLATOR INS…385-311-66200.000 359.50 ROBIN WARBEY CONSULTING 321832 06/14/2024 IT CONSULTING SERVICES - FY …385-125-63200.000 4,350.00 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 385-311-66100.000 217.33 R G FABRICATION 321828 06/14/2024 FLAT BAR 385-311-65700.000 14.80 CDS SERVICES, INC. 321800 06/14/2024 RANDOM DRUG SCREENING S… 385-160-63900.000 69.00 ESO SOLUTIONS, INC. 321805 06/14/2024 ESO FIRE AND HYDRANTS MO… 385-125-61700.000 1,685.40 AGILE OCCUPATIONAL MEDIC… 321794 06/14/2024 PHYSICAL SERVICES/LIFT TEST… 385-160-68100.000 583.00 AGILE OCCUPATIONAL MEDIC… 321794 06/14/2024 EMPLOYMENT PHYSICAL - A. E…385-160-68100.000 270.00 AGILE OCCUPATIONAL MEDIC… 321794 06/14/2024 PHYSICAL/LIFT TEST/RAPID D… 385-160-68100.000 993.00 AGILE OCCUPATIONAL MEDIC… 321794 06/14/2024 PHYSICAL/LIFT TEST/DOT DR… 385-160-63900.000 30.00 AGILE OCCUPATIONAL MEDIC… 321794 06/14/2024 PHYSICAL/LIFT TEST/DOT DR… 385-160-68100.000 478.00 ANA M. CORDERO 321796 06/14/2024 SPANISH ORAL TEST - F. GARC… 385-160-63900.000 135.00 O'REILLY AUTO PARTS 321825 06/14/2024 7329 - LUG NUT 385-311-65000.000 11.50 O'REILLY AUTO PARTS 321825 06/14/2024 7329 - LUG NUT RETURN 385-311-65000.000 -11.50 O'REILLY AUTO PARTS 321825 06/14/2024 ELETRIC CAR BATTERY - CSW 385-311-65000.000 2,127.47 O'REILLY AUTO PARTS 321825 06/14/2024 7340 - ADJUST ARM 385-311-65000.000 254.08 O'REILLY AUTO PARTS 321825 06/14/2024 ELETRIC CAR BATTERY RETURN…385-311-65000.000 -2,127.47 O'REILLY AUTO PARTS 321825 06/14/2024 7352 - RIVET NUT 385-311-65000.000 9.30 SEIU Local 521 321772 06/07/2024 Union Dues 385-22420 34.72 STATE STREET BANK & TRUST … DFT0006077 06/07/2024 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0006078 06/07/2024 Defer Comp-Mid Management 385-22430 160.00 STATE STREET BANK & TRUST … DFT0006079 06/07/2024 Defer Comp-Misc Employees 385-22430 110.00 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 385-22225 156.86 Internal Revenue Service DFT0006085 06/07/2024 Medicare 385-22215 413.58 Internal Revenue Service DFT0006086 06/07/2024 Social Security 385-22215 1,768.40 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 385-22220 678.30 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 385-22210 1,550.44 MONTEREY COUNTY HEALTH 321821 06/14/2024 920 WALNUT AVE - HEALTH D… 385-311-65800.000 1,679.00 Fund 385 - INTERNAL SERVICE Total: 17,549.01
Fund: 390 - CAPITAL PROJECTS FUND
MNS ENGINEERS, INC. 321818 06/14/2024 GREENFIELD ENTRY WAY SIGN 390-390-89115.000 660.00 MNS ENGINEERS, INC. 321818 06/14/2024 PARKS AND REC DEPARTMENT…390-390-89141.000 2,180.00 F. LODUCA CO. 321807 06/14/2024 ENTRY SIGN REPLACEMENT P… 390-390-89115.000 94,127.19 Fund 390 - CAPITAL PROJECTS FUND Total: 96,967.19
Fund: 503 - SEWER FUND
PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 503-333-64100.000 1,416.96 PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 503-335-64100.000 5,928.56 MONTEREY COUNTY HEALTH 321821 06/14/2024 NINO LIFTSTATION HEALTH D… 503-333-65800.000 920.00 MONTEREY COUNTY HEALTH 321821 06/14/2024 WWTP - HEALTH DEPARTMEN…503-335-65800.000 957.00 MONTEREY BAY ANALYTICAL … 321819 06/14/2024 WATER AND WASTEWATER S… 503-335-63800.000 556.50 GREEN RUBBER-KENNEDY AG 321810 06/14/2024 PPE BOOTS - F. GARCIA 503-335-65200.000 46.15 RDO EQUIPMENT COMPANY 321830 06/14/2024 7730-AIR, OIL FILTERS, AIR CL… 503-330-66300.000 743.83 CITY OF GREENFIELD 321801 06/14/2024 520 TENTH STREET 503-330-64300.000 102.41 CITY OF GREENFIELD 321801 06/14/2024 520 TENTH STREET 503-330-64400.000 45.91 8 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 6 of 10
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 321801 06/14/2024 520 TENTH STREET 503-330-64400.000 130.58 A&G PUMPING 321793 06/14/2024 HAULED SLUDGE FROM WWT… 503-335-63800.000 9,750.00 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 503-330-66100.000 847.44 TYLER TECHNOLOGIES 321839 06/14/2024 UTILITY BILLING ONLINE COM… 503-191-63300.000 37.50 MNS ENGINEERS, INC. 321818 06/14/2024 CITY ENGINEERING REPORT 503-330-63700.000 240.00 SEIU Local 521 321772 06/07/2024 COPE - Union Dues 503-22420 5.00 SEIU Local 521 321772 06/07/2024 Union Dues 503-22420 173.93 STATE STREET BANK & TRUST … DFT0006072 06/07/2024 Defer Comp-Misc Employees 503-22430 144.83 STATE STREET BANK & TRUST … DFT0006077 06/07/2024 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST … DFT0006079 06/07/2024 Defer Comp-Misc Employees 503-22430 62.51 DEPT OF CHILD SUPPORT SERV…DFT0006082 06/07/2024 Misc Withholding 503-22450 845.86 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 503-22225 185.09 Internal Revenue Service DFT0006085 06/07/2024 Medicare 503-22215 487.78 Internal Revenue Service DFT0006086 06/07/2024 Social Security 503-22215 2,085.52 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 503-22220 421.00 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 503-22210 1,118.30 MONTEREY COUNTY HEALTH 321821 06/14/2024 TYLER LIFTSTATION HEALTH D… 503-333-65800.000 920.00 Fund 503 - SEWER FUND Total: 28,295.16
Fund: 504 - WATER FUND
PACIFIC GAS & ELECTRIC 321826 06/14/2024 MONTHLY UTILITIES 504-345-64100.000 17,953.65 MONTEREY COUNTY HEALTH 321821 06/14/2024 WELL 1 & 6 AND MGT HEALTH…504-345-65800.000 920.00 MONTEREY BAY ANALYTICAL … 321819 06/14/2024 WATER AND WASTEWATER S… 504-345-63800.000 3,895.50 HACH COMPANY 321813 06/14/2024 PH BUFFER SOLUTION KIT 504-345-65700.000 53.50 CITY OF GREENFIELD 321801 06/14/2024 CITY WIDE FIRE HYDRANT FLU… 504-340-64300.000 171.84 CITY OF GREENFIELD 321801 06/14/2024 520 TENTH STREET 504-340-64400.000 130.57 MNS ENGINEERS, INC. 321818 06/14/2024 APPLE AVENUE FARM HOUSI… 504-390-86210.000 1,726.66 SOUTHERN COUNTIES LUBRIC… 321836 06/14/2024 GASOLINE/DIESEL 504-340-66100.000 847.44 TYLER TECHNOLOGIES 321839 06/14/2024 UTILITY BILLING ONLINE COM… 504-191-63300.000 37.50 G&C CONSULTING, INC. 321808 06/14/2024 GM SERVICES 504-12392 3,000.00 G&C CONSULTING, INC. 321808 06/14/2024 GM SERVICES 504-390-86206.000 3,000.00 MNS ENGINEERS, INC. 321818 06/14/2024 CITY ENGINEERING REPORT 504-340-63700.000 240.00 SEIU Local 521 321772 06/07/2024 COPE - Union Dues 504-22420 9.78 SEIU Local 521 321772 06/07/2024 Union Dues 504-22420 246.40 STATE STREET BANK & TRUST … DFT0006072 06/07/2024 Defer Comp-Misc Employees 504-22430 144.79 STATE STREET BANK & TRUST … DFT0006077 06/07/2024 Defer Comp-Management 504-22430 122.50 STATE STREET BANK & TRUST … DFT0006079 06/07/2024 Defer Comp-Misc Employees 504-22430 62.49 STATE OF CALIFORNIA EDD DFT0006084 06/07/2024 SDI 504-22225 240.16 Internal Revenue Service DFT0006085 06/07/2024 Medicare 504-22215 633.22 Internal Revenue Service DFT0006086 06/07/2024 Social Security 504-22215 2,707.44 STATE OF CALIFORNIA EDD DFT0006087 06/07/2024 State Withholding 504-22220 681.06 Internal Revenue Service DFT0006088 06/07/2024 Federal Tax Withholding 504-22210 1,603.85 Fund 504 - WATER FUND Total: 38,428.35
Grand Total: 598,556.88
9 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 7 of 10
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 286,832.05
102 - Fire General 25,344.58
105 - Community Outreach 11,476.51
200 - SUPPLEMENTAL LAW ENFORCEMENT 127.09
220 - Supplemental Transactions & Use Tax Fund (V & W) 57,086.93 230 - GAS TAX FUND 12,821.61
263 - LLM #1 - LEXINGTON 1,411.38
264 - LLM #2 - TERRA VERDE, ETC 7,180.17
265 - SMD #1 4,226.01
266 - SMD #2 2,301.27
267 - Vintage Meadows LLMD #3 226.63
297 - GREENFIELD SCIENCE WORKSHOP 8,282.94
385 - INTERNAL SERVICE 17,549.01
390 - CAPITAL PROJECTS FUND 96,967.19
503 - SEWER FUND 28,295.16
504 - WATER FUND 38,428.35
Grand Total: 598,556.88
Account Summary
Account Number Account Name Payment Amount
100-101-68200.000 Community Outreach 475.66
100-111-63700.000 Public Works Services 150.00
100-111-64300.000 Water Utility 548.65
100-111-64400.000 Waste Disposal 37.16
100-111-65800.000 Permits & Inspections 920.00
100-111-66100.000 Gasoline & Oil 72.44
100-190-63300.000 Financial Services 1,877.02
100-191-64400.000 Waste Disposal 203,635.21
100-201-61400.000 Office Supplies 76.66
100-201-68200.000 Community Outreach 400.00
100-215-63400.000 Police Services 134.59
100-215-65100.000 General Operating Suppl… 144.00
100-215-65200.000 Uniforms/Personnel Equ… 75.07
100-215-66100.000 Gasoline & Oil 5,071.12
100-22210 Federal Withholding Tax… 12,964.44
100-22215 FICA Payable 19,357.72
100-22220 State Withholding Tax P… 4,884.25
100-22225 S.D.I. Payable 1,381.93
100-22410 G.P.O.A. Union Dues Pay… 320.00
100-22415 G.P.S.A. Union Dues Pay… 303.51
100-22420 S.E.I.U. Union Dues Paya… 466.72
100-22430 Deferred Comp Payable 4,948.16
100-22431 Roth 2,722.50
100-22435 PERS Loan Payable 655.20
100-22481 POLICE AMMUNITION 154.89
100-22560 Magnolia Apt SD Annexa… 1,992.50
100-22561 Walnut Grove Ph 2 & 3 - … 1,992.50
100-26001 Suspense Account 1,619.28
100-310-63700.000 Public Works Services 2,002.50
100-320-63700.000 Public Works Services 120.00
100-320-64300.000 Water Utility 849.42
100-320-64400.000 Waste Disposal 1,949.82
100-320-65100.000 General Operating Suppl… 408.80
100-320-65700.000 Public Works Supplies 2.62
100-320-66100.000 Gasoline & Oil 460.29
100-550-64100.000 Electricity 69.29
100-550-64300.000 Water Utility 10,951.37
10 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 8 of 10
Account Summary
Account Number Account Name Payment Amount
100-550-64400.000 Waste Disposal 222.39
100-550-65200.000 Uniforms/Personnel Equ… 13.09
100-550-65700.000 Public Works Supplies 63.69
100-550-66100.000 Gasoline & Oil 557.33
100-550-66300.000 General Operations Equi… 271.17
100-551-64100.000 Electricity 289.91
100-551-64200.000 Gas Utility 15.69
100-551-64300.000 Water Utility 304.65
100-551-64400.000 Waste Disposal 105.86
100-551-66100.221 Gasoline & Oil 144.90
100-590-64100.000 Electricity 401.41
100-590-64200.000 Gas Utility 61.18
100-590-64300.000 Water Utility 82.78
100-590-65900.000 Building Maintenance S… 30.27
100-601-66100.000 Gasoline & Oil 72.44
102-22210 Federal Withholding Tax… 6,234.98
102-22215 FICA Payable 7,352.94
102-22220 State Withholding Tax P… 3,107.93
102-22225 S,D.I Payable 528.64
102-22410 Union Dues Payable 210.98
102-22430 Deferred Comp Payable 696.02
102-22450 Wage Garnishments Pay… 346.15
102-250-63900.000 General Services 2,170.00
102-250-64300.000 Water Utility 468.91
102-250-64400.000 Waste Disposal 289.72
102-250-64900.000 Other Utilities 230.00
102-250-65100.000 General Operating Suppl… 43.75
102-250-65400.000 Firefighter Supplies/Prev… 1,610.01
102-250-65600.000 Jantorial Supplies 52.74
102-250-66100.000 Gasoline & Oil 872.73
102-250-66300.000 General Operations Equi… 1,129.08
105-105-66100.000 Gasoline & Oil 72.44
105-105-68200.000 Community Outreach 4,750.00
105-105-78150.000 Youth Program 5,000.00
105-22210 Federal Withholding Tax… 380.04
105-22215 FICA Payable 1,082.46
105-22220 State Withholding Tax P… 113.75
105-22225 S.D.I. Payable 77.82
200-205-67200.000 Other Training 127.09
220-22210 Federal Withholding Tax… 18,457.08
220-22215 FICA Payable 22,378.40
220-22220 State Withholding Tax P… 7,890.62
220-22225 S.D.I. Payable 1,608.90
220-22410 G.P.O.A. Union Dues Pay… 984.02
220-22415 G.P.S.A. Union Dues Pay… 296.49
220-22420 S.E.I.U. Union Dues Paya… 63.70
220-22430 Deferred Comp Payable 5,307.72
220-22490 Miscellaneous Withhold… 15.00
220-605-67200.000 Other Training 85.00
230-320-63700.000 Public Works Services 4,980.82
230-320-64100.000 Electricity 6,736.25
230-320-64300.000 Water Utility 260.16
230-320-65700.000 Public Works Supplies 844.38
263-22210 Federal Withholding Tax… 58.66
263-22215 FICA Payable 123.50
263-22220 State Withholding Tax P… 18.43
263-22225 S.D.I. Payable 8.88
263-22420 S.E.I.U. Union Dues Paya… 5.42
11 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 9 of 10
Account Summary
Account Number Account Name Payment Amount
263-360-63600.000 Assessment District Con… 792.00
263-360-64300.000 Water Utility 404.49
264-22210 Federal Withholding Tax… 58.77
264-22215 FICA Payable 123.94
264-22220 State Withholding Tax P… 18.45
264-22225 S.D.I. Payable 8.91
264-22420 S.E.I.U. Union Dues Paya… 5.42
264-360-63600.000 Assessment District Con… 4,020.00
264-360-64100.000 Electricity 818.27
264-360-64300.000 Water Utility 2,126.41
265-22210 Federal Withholding Tax… 58.38
265-22215 FICA Payable 123.06
265-22220 State Withholding Tax P… 18.34
265-22225 S.D.I. Payable 8.85
265-22420 S.E.I.U. Union Dues Paya… 5.38
265-360-63600.000 Assessment District Con… 4,012.00
266-22210 Federal Withholding Tax… 58.52
266-22215 FICA Payable 123.16
266-22220 State Withholding Tax P… 18.41
266-22225 S.D.I. Payable 8.82
266-22420 S.E.I.U. Union Dues Paya… 5.36
266-360-63600.000 Assessment District Con… 2,087.00
267-360-63600.000 Community Developmen… 124.00
267-360-64300.000 Water Utility 102.63
297-22210 Federal Withholding Tax… 1,432.29
297-22215 FICA Payable 2,565.28
297-22220 State Withholding Tax P… 513.11
297-22225 S.D.I. Payable 184.43
297-22430 Deferred Comp Payable 1,029.00
297-597-64100.000 Electricity 790.94
297-597-64200.000 Gas Utility 17.66
297-597-64300.000 Water Utility 119.07
297-597-64400.000 Waste Disposal 119.49
297-597-66100.000 Gasoline & Oil 434.67
297-598-65100.207 General Operating Suppl… 1,077.00
385-125-61700.000 Software Maintenance C… 2,960.47
385-125-63200.000 Technology Services 4,350.00
385-160-63900.000 General Services 234.00
385-160-68100.000 Recruitment 2,324.00
385-22210 Federal Withholding Tax… 1,550.44
385-22215 FICA Payable 2,181.98
385-22220 State Withholding Tax P… 678.30
385-22225 S.D.I. Payable 156.86
385-22420 S.E.I.U. Union Dues Paya… 34.72
385-22430 Deferred Comp Payable 420.00
385-311-64200.000 Gas Utility 12.61
385-311-65000.000 Vehicle & Equip. Parts & … 263.38
385-311-65700.000 Public Works Supplies 82.09
385-311-65800.000 Permits & Inspections 1,679.00
385-311-65900.000 Building Maintenance S… 44.33
385-311-66100.000 Gasoline & Oil 217.33
385-311-66200.000 Vehicle and Equipment … 359.50
390-390-89115.000 North and South Entran… 94,787.19
390-390-89141.000 New Community Center 2,180.00
503-191-63300.000 Financial Services 37.50
503-22210 Federal Withholding Tax… 1,118.30
503-22215 FICA Payable 2,573.30
503-22220 State Withholding Tax P… 421.00
12 Expense Approval Report Payment Dates: 6/6/2024 - 6/20/2024 6/20/2024 3:41:01 PM Page 10 of 10
Account Summary
Account Number Account Name Payment Amount
503-22225 S.D.I. Payable 185.09
503-22420 S.E.I.U. Union Dues Paya… 178.93
503-22430 Deferred Comp Payable 329.84
503-22450 Wage Garnishments Pay… 845.86
503-330-63700.000 Public Works Services 240.00
503-330-64300.000 Water Utility 102.41
503-330-64400.000 Waste Disposal 176.49
503-330-66100.000 Gasoline & Oil 847.44
503-330-66300.000 General Operations Equi… 743.83
503-333-64100.000 Electricity 1,416.96
503-333-65800.000 Permits & Inspections 1,840.00
503-335-63800.000 Sewer & Water Services 10,306.50
503-335-64100.000 Electricity 5,928.56
503-335-65200.000 Uniforms / Personnel Eq… 46.15
503-335-65800.000 Permits & Inspections 957.00
504-12392 Clark Colony-GSP Prepar… 3,000.00
504-191-63300.000 Financial Services 37.50
504-22210 Federal Withholding Tax… 1,603.85
504-22215 FICA Payable 3,340.66
504-22220 State Withholding Tax P… 681.06
504-22225 S.D.I. Payable 240.16
504-22420 S.E.I.U. Union Dues Paya… 256.18
504-22430 Deferred Comp Payable 329.78
504-340-63700.000 Public Works Services 240.00
504-340-64300.000 Water Utility 171.84
504-340-64400.000 Waste Disposal 130.57
504-340-66100.000 Gasoline & Oil 847.44
504-345-63800.000 Water Production Servic… 3,895.50
504-345-64100.000 Electricity 17,953.65
504-345-65700.000 Public Works Supplies 53.50
504-345-65800.000 Permits & Inspections 920.00
504-390-86206.000 GSA - GSP Implementati… 3,000.00
504-390-86210.000 Apple Avenue Consolidat… 1,726.66
Grand Total: 598,556.88
Project Account Summary
Project Account Key Payment Amount
**None** 598,556.88
Grand Total: 598,556.88
13 City Council Minutes
June 6, 2024
Page | 1
CITY COUNCIL MINUTES
SPECIAL MEETING OF JUNE 6, 2024
CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.
ROLL CALL
PRESENT: Mayor White, Councilmembers Ortiz and Tipton
ABSENT: Mayor Pro-tem Rodriguez and Councilmember Martinez STAFF: City Manager Wood, Fire Chief Langborg, Police Chief Mixer, Community Development Director Mugan, Public Works Director Tugel, IT Director Espinosa, Parks & Recreation Coordinator Perez, Community Engagement Manager Lopez, Senior Accountant Mullen, City Attorney Thompson, City Clerk Rathbun GUESTS: Gail Stewart-White, Dr, Lourdes Villarreal, Jose Vazquez
PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.
REVIEW OF THE PROPOSED 2024-2025 FISCAL YEAR BUDGET
Report and power point presentation was given by City Manager Wood and Senior Accountant Mullen.
Dr. Lourdes Villarreal, Parks & Recreation Committee, stated that the Committee would like for the Council to consider funding the dog park and make it safer for the owners and pets.
Jose Vazquez, Parks & Recreation Committee, stated that he would like the Council to fund the dog park and allocate more funds for senior events.
There was discussion among Council and staff regarding the proposed budget.
This was an information item and no action was taken.
ADJOURNMENT
Meeting adjourned at 7:11 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
14 City Council Minutes
June 11, 2024
Page | 1
CITY COUNCIL MINUTES
REGULAR MEETING OF JUNE 11, 2024
CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.
ROLL CALL
PRESENT: Mayor White, Councilmember Martinez, Ortiz and Tipton ABSENT: Mayor Pro-tem Rodriguez
STAFF: City Manager Wood, Fire Chief Langborg, Police Chief Mixer, Public Works Director Tugel, Community Engagement Manager Lopez, City Engineer Pike, City Attorney Thompson, City Clerk Rathbun
GUESTS: Gail Stewart-White, Lourdes Villarreal
EXCUSE COUNCILMEMBER ABSENCES
A MOTION by Councilmember Martinez, seconded by Councilmember Tipton to excuse Mayor Pro-tem Rodriguez. All in favor. Motion carried.
INVOCATION
Invocation by Pastor Robert Mullen.
PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.
AGENDA REVIEW
None.
PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Dr. Lourdes Villarreal stated that she would like for the City Council to have an ordinance placed on the agenda for the placement of trash cans. She also asked that the Council revise the camper ordinance regarding parking on the street.
COMMENTS FROM CITY COUNCIL
Councilmember Tipton stated that he would like to review the parking ordinance regarding trailer parking, street sweeping and garbage pickup days. He stated that he had been receiving complaints regarding commercial vehicles parking in residential areas. He reminded residents that speed limits and stop signs were not optional. He asked that staff contact Mike Avila about the construction entrance at their project because cars were speeding across Walnut Avenue. He asked that residents spay and neuter their pets and when walking their dogs that they control them. He stated that there was a heat advisory coming up 15 City Council Minutes
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Page | 2
and asked that everyone look out for the elderly, kids and pets. He stated that there was a stomach flu going around and to be careful. He stated that Councilmember Ortiz and he meet with the manager of Rite Aide and he stated that he was going to try to make changes and turn it around.
Councilmember Martinez congratulated all the Greenfield High School seniors. She stated that she was happy to see the Welcome to Greenfield Signs; however, it was hard to see the southbound sign because of the debris around it. She stated that she wanted to highlight one of the City’s businesses, $.98 Store, for giving free water and sodas on the hot days and asked that residents support this business. She stated that the Sober Grad event was a success and thanked the Committee for doing a great job. She asked that the youth get involved with LULAC and stated that LULAC gave two scholarships to two young people for $1,000 each as well as each of them gets to go to the Youth Conference in Las Vegas with all expenses paid. She expressed concerns regarding large trucks being parked at Patriot Park as well as concerns with the visibility of some of our businesses due to signage on the windows and asked that staff look into the matter. She gave a shout out to Pastor Lugo and Lideres Campasenias for having a food pantry and distributing free food to those in need. She wished Juan Manuel Moran a happy birthday.
Councilmember Ortiz congratulated the high school graduates and the Sober Grad Committee for doing a great job. She stated that she was happy to see that the perc ponds were getting cleaned. She stated that work was being done on 12th Street for the bike lanes and pedestrian crossing and asked when would the lines on 12th Street be painted. She stated that the City needed to make this area safer. She also expressed concerns regarding the large trucks that were parking on 4th Street along the freeway.
Mayor White stated that he had a conflict with the LULAC presentation and would not be able to be there. He stated that the Welcome to Greenfield signs looked great as well as the graduation banners.
He thanked Manuel Ayala and his crew for doing such a good job. He stated that he would like to see the Veteran banners go up before Veterans’ Day. He announced the programs that were going on at the Recreation Center and the Science Workshop, for example: golf, baseball, painting, trips, day camp, etc.
CONSENT ITEMS
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to approve the consent items including Warrants #321625 through #32765 and Bank Drafts #6042 through #6071 in the amount of $809,700.04, approve Minutes of the May 28, 2024 City Council Meeting and adopt Resolution #2024-64, “A Resolution of the City Council of the City of Greenfield Ordering an Election, Requesting the County Elections Department to Conduct the Election, and Requesting Consolidation of the Election”. All in favor. Motion carried.
MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS PRESENTATION – YOUTH COMMISSIONERS PRESENTATION AND RECOGNITION Presentation was given by Community Engagement Manager Lopez. She spoke about the Youth Commission program and the two Commissioners, Brianna Campos and Araceli Landa.
Brianna Campos and Araceli Landa spoke regarding the Youth Commission and the South County Youth Summit.
Mayor White presented both Brianna and Araceli with certificates of appreciation. 16 City Council Minutes
June 11, 2024
Page | 3
PRESENTATION – CENTRAL COAST COMMUNITY ENERGY
Presentation was given by Judith Youth regarding Central Coast Community Energy.
PUBLIC HEARINGS
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1, FISCAL YEAR 2024-2025
RESOLUTION #2024-65
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-66
Staff report was given by City Engineer Pike.
Mayor White opened the public hearing at 6:52 p.m.
No comments received.
Mayor White closed the public hearing at 6:53 p.m.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution #2024-65 “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 1, Fiscal Year 2024-2025”. All in favor. Motion carried.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution #2024-66, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 1 for Fiscal Year 2024-2025”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2, FISCAL YEAR 2024-2025
RESOLUTION #2024-67
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-68
Staff report was given by City Engineer Pike.
Mayor White opened the public hearing at 6:54 p.m.
No comments received.
Mayor White closed the public hearing at 6:55 p.m.
17 City Council Minutes
June 11, 2024
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A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-67, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 2, Fiscal Year 2024-2025”. All in favor. Motion carried.
A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-68, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2024-2025”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 3, FISCAL YEAR 2024-2025
RESOLUTION #2024-69
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-70
Staff report was given by City Engineer Pike.
Mayor White opened the public hearing at 6:56 p.m.
No comments received.
Mayor White closed the public hearing at 6:57 p.m.
A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-69, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield Landscape and Lighting Maintenance District No. 3, Fiscal Year 2024-2025.” All in favor. Motion carried.
A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-70, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Landscape and Lighting Maintenance District No. 3 for Fiscal Year 2024-2025”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD’S STREET AND DRAINAGE DISTRICT NO. 1 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-71
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-72
Staff report was given by City Engineer Pike.
Mayor White opened the public hearing at 6:59 p.m.
18 City Council Minutes
June 11, 2024
Page | 5
Dr. Lourdes Villarreal asked if in the future there could be a map with each district in a different color to identify each district.
Mayor White closed the public hearing at 7:00 p.m.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution #2024-71, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 1 for Fiscal Year 2024-2025”. All in favor. Motion carried.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution #2024-72, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 1 for Fiscal Year 2024-2025”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD’S STREET AND DRAINAGE DISTRICT NO. 2 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-73
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-74
Staff report was given by City Engineer Pike.
Mayor White opened the public hearing at 7:01 p.m.
No comments received.
Mayor White closed the public hearing at 7:02 p.m.
A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-73, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 2 for Fiscal Year 2024-2025”. All in favor. Motion carried.
A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-74, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 2 for Fiscal Year 2024-2025”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY OF GREENFIELD APPROVING THE ENGINEER’S REPORT
REGARDING THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF GREENFIELD’S STREET AND DRAINAGE DISTRICT NO. 3 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-75
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF GREENFIELD STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 3 FOR FISCAL YEAR 2024-2025 RESOLUTION #2024-76
Staff report was given by City Engineer Pike.
19 City Council Minutes
June 11, 2024
Page | 6
Mayor White opened the public hearing at 7:02 p.m.
No comments received.
Mayor White closed the public hearing at 7:03 p.m.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution Resolution #2024-75, “A Resolution of the City of Greenfield Approving the Engineer’s Report Regarding the Proposed Levy and Collection of Assessments for the City of Greenfield’s Street and Drainage District No. 3 for Fiscal Year 2024-2025”. All in favor. Motion carried.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution Resolution #2024-76, “A Resolution of the City Council of the City of Greenfield Ordering the Levy and Collection of Assessments within the City of Greenfield Street and Drainage Maintenance District No. 3 for Fiscal Year 2024-2025”. All in favor. Moton carried
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING THAT ZERO (0) BIDS WERE RECEIVED AND THAT TWO (2) FORD MAVERICK XL – SUPERCREW
TRUCKS OR EQUAL, MAY BE PURCHASED ECONOMICALLY AND SATISFACTORILY IN THE OPEN MARKET (GREENFIELD MUNICIPAL CODE SECTION 3.12.050(6) RESOLUTION #2024-77
Staff report was given by Public Works Director Tugel.
Councilmember Tipton asked if these trucks were replacing trucks. Public Works Director Tugel stated that one was replacing another truck and the other was a new one.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution #2024-77, “A Resolution of the City Council of the City of Greenfield Declaring that Zero (0) Bids were Received and that Two (2) Ford Maverick XL – SuperCrew Trucks or Equal, May be Purchased Economically and Satisfactorily in the Open Market (Greenfield Municipal Code Section 3.12.050(6)”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-2025 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RESOLUTION #2024-78
Staff report was given by City Attorney Pike.
Dr. Lourdes Villarreal asked how the list of priority projects were selected. She stated that she was concerned about having the curbs painted red and was concerned about speeders on Third Street.
Robert Urquides stated that he has lived in Greenfield for 36 years and there has never been anything done in the subdivision where he lives. He stated that potholes had been patched but it was only a temporary fix and something needed to be done like new pavement.
Samantha Luna stated that there was an issue with all the potholes in the City. She stated that there needed to be sidewalks on Walnut Avenue near Starbucks and it should be one of the priorities. She stated that there were a lot of things that needed to be fixed but Walnut Avenue needed to be a priority. 20 City Council Minutes
June 11, 2024
Page | 7
Councilmember Martinez asked that this project be announced on social media. She stated that the public should be informed why the City received SB1 funds and how the funds could be used. She asked that staff reach out to the Safe Routes to School committee and get them involved.
A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-78, “A Resolution of the City Council of the City of Greenfield Adopting a List of Projects for Fiscal Year 2024-2025 Funded by SB 1: The Road Repair and Accountability Act of 2017”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING
THAT A NUISANCE EXISTS IN CONNECTION WITH THE EXISTENCE OF WEEDS, HAZARDOUS
VEGETATIVE GROWTH, AND REFUSE ON CERTAIN PROPERTIES WITHIN THE CITY OF
GREENFIELD AND AUTHORIZING THE CITY CLERK TO MAIL WRITTEN NOTICES RESOLUTION #2024-79
Staff report was given by Chief Langborg.
A MOTION by Councilmember Tipton, seconded by Councilmember Ortiz to adopt Resolution #2024-79, “A Resolution of the City Council of the City of Greenfield Declaring that a Nuisance Exists in Connection with the Existence of Weeds, Hazardous Vegetative Growth, and Refuse on Certain Properties within the City of Greenfield and Authorizing the City Clerk to Mail Written Notices”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD, CALIFORNIA,
APPROVING APPROPRIATIONS FOR THE GENERAL FUND, ENTERPRISE FUNDS, SPECIAL
REVENUE FUNDS, CAPITAL PROJECTS FUND AND DEBT SERVICE FUNDS BUDGETS FOR FISCAL YEAR 2024-2025
RESOLUTION #2024-80
Staff report was given by City Manager Wood.
Robert Urquides asked about the ADA project and asked if it included streets and curbs. He stated that a lot of people were parking in front driveways and at the corners of the streets, blocking the handicapped ramps.
Mayor White thanked City Manager Wood and Senior Accountant Mullen for all their work. He stated that the budget was very tight but the City was making a lot of progress.
A MOTION by Councilmember Ortiz, seconded by Councilmember Tipton to adopt Resolution #2024-80, “A Resolution of the City Council of the City of Greenfield, California, Approving Appropriations for the General Fund, Enterprise Funds, Special Revenue Funds, Capital Projects Fund and Debt Service Funds Budgets for Fiscal Year 2024-2025”. All in favor. Motion carried.
BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY MAYOR AND
CITY COUNCIL
Councilmember Ortiz report on the TAMC meeting and stated that they discussed Highway 68 and the railroad track in Seaside.
Mayor White reported on the Monterey County Mayors’ meeting and they discussed the County and State budgets.
21 City Council Minutes
June 11, 2024
Page | 8
City Manager Wood reported on the Planning Commission meeting and stated that the Planning Commission approved the tentative tract map for the Robasciotti commercial project.
CITY ATTORNEY REPORT
None.
CITY MANAGER REPORT
City Manager Wood thanked everyone for all their work on the budget process. He stated that staff would be supplying the budget book to Council.
ADJOURNMENT
Meeting adjourned at 7:39 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
22 1
POLICE DEPARTMENT MONTHLY REPORT
City of
Greenfield
Police Department
April 2024
Part 1 Crimes Reported
• Homicide – 0
• Rape – 1
• Robbery – 1
• Assault – 18
• Burglary – 0
• Larceny – 9
• Auto Theft – 1
Patrol
• Reports – 140
• Citations – 76
• Parking Citations – 48
• Total Arrests – 39
o DUI – 9
o Narcotics – 8
• Collision Reports – 9
School Related Activities/SRO
• Campus security checks – 10
• Student Contacts – (not all crime related) - 22
• Probation Contacts – 5
• Community Events – 2
23 2
POLICE DEPARTMENT MONTHLY REPORT
Detective Activity Log – Greenfield Investigation Unit
- Greenfield Detectives assisted Monterey County Sheriff’s and King City with the investigation of a double homicide which occurred in February of 2024 in the unincorporated area of Greenfield/Soledad and a quadruple homicide that occurred in King City in March of 2024. Multiple search warrants for residence, social media and cell phones were written and executed throughout Monterey County and in Greenfield. The suspects were all identified as Greenfield Norteño gang members and taken into custody. - A year and half long federal investigation with Homeland Security and DEA was concluded with a large-scale takedown on April 24, 2024. 16 federal arrest warrants were issued by a federal grand jury. Two of the arrest warrants were for top level Norteño gang members currently in state prison, one of which is a Greenfield Norteño who was arrested and convicted for murder several years ago. Four search warrants were served in Greenfield, and two Greenfield Norteño Gang members were taken into federal custody. - Detectives are currently working on approximately 32 internet crimes against children (ICAC) cases.
- Detectives are actively working on three cold case homicides alongside the Monterey County District Attorney’s Office cold case task force.
- Detectives continue their work on several Federal cases with Homeland Security Investigations (HSI), Drug Enforcement Administration (DEA), and the Federal Bureau of Investigations (FBI).
-
Code Enforcement
Notice of Violations Issued – 11
Administrative Citations Issued – 0
Notice of Parking Violation – 63
Parking Citations – 19
Vehicles Towed – 8
Verbal Warnings/Notices/Inspections – 13
Animal Control
Animals Taken into Custody – 18
Animals Returned to owner – 6
Animal Complaint/Welfare Check – 7
Issued Citations/Warning Citations – 2
Dog License – 6
Bite Reports – 2
Animal Shelter Transport – 15 dogs – 4 trips
24 3
POLICE DEPARTMENT MONTHLY REPORT
Training:
• ICI Core – Officer Camarena – April 1, 2024
• Basic Police Academy – CSO Coronel – April 1, 2024
• Supervisory Leadership Course #3 – Sergeant Mattke – April 18, 2024 • Firearms Instructor Course – Detective Lerma – April 22, 2024 • FBI LEEDA Supervisory – Sergeant Gutierrez – April 22, 2024 • Chiefs Workshop Conference – Chief Mixer – April 29, 2024 Facility Improvements – None
Personnel- CSO Rafael Coronel started his 6 month Basic Police Academy training April 1, 2024 Community Outreach
• Mary Chapa Academy 1st Grade Students Visit the Police Department – April 10, 2024 25 4
POLICE DEPARTMENT MONTHLY REPORT
• Monterey County Police Officers Association Awards Dinner – Honoring Officer of the Year 2023 – Detective Lerma and Civilian of the Year 2023 – Volunteer Ray Najar – April 12, 2024
26 5
POLICE DEPARTMENT MONTHLY REPORT
• Community Walk for Opioid Awareness – Patriot Park – April 23, 2024 27 DEPOSITORY MATURITY DATE INTEREST RATE DOLLAR/PAR AMOUNT MARKET VALUE State of California Local Agency Investment Fund (LAIF) Immediate 14,340,310 $ 14,340,310 $ Laif Interest (January - March 2024) 4.30% 153,223 $ $ 153,223 Total State of California $ 14,493,533 $ 14,493,533
Wells Fargo Bank Checking Account Pool Cash Immediate $ 1,409,551 $ 1,409,551 Total Wells Fargo Bank $ 1,409,551 $ 1,409,551
N/A Petty Cash General Immediate $ 1,531 $ 1,531
N/A Petty Cash Police Immediate $ 500 $ 500
Total Petty Cash $ 2,031 $ 2,031
Pro Equities Cash Balance Cash, Money Funds and Bank Deposits $ 1,899 $ 1,899 Pro Equities Money Market Dreyfus Govt Cash Mngt Inv Sh 4.93% $ 50,095 $ 50,095Pro Equities Treasury Notes United States Treas Bills 0.00% 6/6/2024 0.00% $ 567,000 $ 566,751Pro Equities Treasury Notes United Sts Treas NTS 0.250% 6/15/2024 0.25% $ 600,000 $ 598,998Pro Equities Treasury Notes United States Treas Bills 0.00% 9/5/2024 0.00% $ 576,000 $ 568,149Pro Equities Certificates of Deposit California CR UN Glendale CALIF SH CTF 4.850% 12/27/2024 4.85% $ 244,000 $ 243,183 Pro Equities Certificates of Deposit First Natl Bk Damriscotta ME Ctf 0.950% 12/30/2024 0.95% $ 249,000 $ 242,688Pro Equities Certificates of Deposit Medallion BK Salt Lake City Utah CTF DEP 4.500% 12/30/2024 4.50% $ 249,000 $ 247,730Pro Equities Certificates of Deposit Third Fed SVGS & LN ASSN of Cleveland CTF DEP 0.900% 12/30/2024 0.90% $ 248,000 $ 241,716Pro Equities Certificates of Deposit Morgan Stanley Bk NA Salt Lake City Utah Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 240,968Pro Equities Certificates of Deposit Morgan Stanley Private Bk Natl Assn PUR NY Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 240,968Pro Equities Certificates of Deposit Technology CR UN SAN JOSE CALIF SH CTF 5.000% 2/24/2025 5.00% $ 248,000 $ 247,283Pro Equities Certificates of Deposit Valley Strong CR UN Bakersfield CALIF SH CTF 4.800% 6/23/2025 4.80% $ 249,000 $ 247,720 Pro Equities Certificates of Deposit Gesa CR UN Richland WA SH CTF 5.500% 7/31/2025 5.50% $ 248,000 $ 248,675 Pro Equities Certificates of Deposit Chartway Fed CR UN VA Beach VA SH CTF 5.250% 8/11/2025 5.25% $ 248,000 $ 247,958 Pro Equities Certificates of Deposit Townebank Portsmouth VA CTF DEP 5.050% 8/11/2025 5.05% $ 243,000 $ 242,349Pro Equities Certificates of Deposit Connexus Cr UN Wausau WIS SH Ctf 3.500% 08/26/25 8/26/2025 3.50% $ 249,000 $ 243,838 Pro Equities Certificates of Deposit Community West CR UN Kentwood MICH CTF 4.650% 12/19/2025 4.65% $ 249,000 $ 247,058 Pro Equities Certificates of Deposit First FND TN BK Irvine CA CTF DEP 4.450% 12/22/2025 4.45% $ 244,000 $ 241,326Pro Equities Certificates of Deposit Security ST BK Warroad MINN CTF DEP 4.250% 12/22/2025 4.25% $ 249,000 $ 245,569 Pro Equities Certificates of Deposit Eaglebank Bethesda MD CTF DEP 4.400% 12/23/2025 4.40% $ 249,000 $ 246,124Pro Equities Certificates of Deposit Flagstar BK NATL ASSN HICKSVILLE NEW YORK CTF DEP 4.650% 12/23/2025 4.65% $ 244,000 $ 242,131Pro Equities Certificates of Deposit First BK Hamilton New Jersey CTF DEP 4.450% 12/26/2025 4.45% $ 244,000 $ 241,399Pro Equities Certificates of Deposit Bankers BK Madison WIS CTF DEP 4.350% 6/29/2026 4.35% $ 249,000 $ 245,601 Pro Equities Certificates of Deposit Synchrony Bk Retail Ctf Dep Fidelity Instl Ctf Dep 1.200% 11/30/2026 1.20% $ 248,000 $ 226,198Pro Equities Certificates of Deposit Sallie Mae Bk Salt Lake City UT Ctf Dep 1.350% 12/15/2026 1.35% $ 248,000 $ 226,848Pro Equities Certificates of Deposit Austin Telco Fed CR UN Tex SH CTF 4.590% 12/16/2026 4.95% $ 248,000 $ 247,938Pro Equities Certificates of Deposit All In Fed CR UN Daleville AL SH CTF 4.450% 12/21/2026 4.45% $ 249,000 $ 245,955Pro Equities Certificates of Deposit DORT FINL CR UN Grand Blanc MI SH CTF 4.400% 12/21/2026 4.40% $ 247,000 $ 243,742 Pro Equities Certificates of Deposit State Bk India New York NY Ctf Dep 1.400% 12/30/2026 1.40% $ 248,000 $ 226,860Pro Equities Certificates of Deposit Texas Exchange Bk Crowley Ctf Dep 1.300% 12/30/2026 1.30% $ 249,000 $ 226,991Pro Equities Certificates of Deposit First UTD BK & TR CO DURANT OK CTF DEP 4.000% 2/8/2027 4.00% $ 249,000 $ 243,149Pro Equities Certificates of Deposit Latino CMNTY CR UN Durham North Carolina SH CTF 4.500% 12/21/2027 4.50% $ 249,000 $ 246,376 Pro Equities Certificates of Deposit Ideal CR UN Woodbury MN SH CTF 4.500% 12/29/2027 4.50% $ 249,000 $ 246,403Pro Equities Certificates of Deposit US Alliance FCU RYE New York SH CTF 4.750% 12/30/2027 4.75% $ 248,000 $ 247,449Pro Equities Certificates of Deposit Liberty First CR UN LINCOLN NEB SH CTF 4.350% 2/3/2028 4.35% $ 249,000 $ 245,165 Pro Equities Certificates of Deposit Maine SVGS FCU Hampden ME SH CTF 4.800% 7/21/2028 4.80% $ 249,000 $ 249,334 Total Pro Equities $ 9,721,993 $ 9,552,582
TOTAL Cash and Investments $ 25,627,109 $ 25,457,697
CITY OF GREENFIELD
Cash & Investment Report
At May 31, 2024
DESCRIPTION OF SECURITY
28 City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
MEMORANDUM: June 20, 2024
AGENDA DATE: June 25, 2024
TO: Mayor and City Council
FROM: Fabiola Lopez
Community Engagement Coordinator
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD FOR THE SUPPLEMENTAL APPROPRIATION
OF FUNDS AND FOR AN INCREASE IN REVENUES IN THE FY
2023-2024 IN THE AMOUNT OF $500 TO ACCEPT THE
DONATION FROM CHISPA INTENDED TO COVER COSTS FOR
THE 2024 SOUTH COUNTY YOUTH SUMMIT
BACKGROUND:
The 2024 South County Youth Summit (SCYS) was a collaboration effort between south county youth councils to bring a youth led leadership workshop to interested youth across south Monterey County. The SCYS planning committee reached out to organizations for donations to fund the SCYS event. The multiple sponsors included: Soledad Unified School District, C4 Consulting, the Food Bank of Monterey County, Salinas Valley 5 Cities, Hartnell College Foundation, The Wallace Foundation, Life Skills Mentorship Program, City of Gonzalez, City of Soledad, City of Greenfield, and CHISPA.
CHISPA donated $500 and these funds were to be used for event expenses. Due to the process of approvals from the CHISPA board, the funds would not be available for use in time before the Youth Summit event. The City of Greenfield, Community Engagement department covered the cost of those items using our community workshop budget to avoid interruptions. This donation check will cover the costs related to the 2024 South County Youth Summit There is a need to increase revenues by $500 for the CHISPA donation and increase the budget in the expense account.
29 BUDGET AND FINANCIAL IMPACT:
There will be no financial impact as this donation will cover costs that were used for expenses related to the 2024 South County Youth Summit.
POTENTIAL MOTION:
I MOVE TO ADOPT RESOLUTION #2024-81, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD SUPPLEMENTALLY APPROPRIATING FUNDS AND INCREASING REVENUES IN THE FY 2023-2024 BUDGET IN THE AMOUNT OF $500 TO ACCEPT THE DONATION FROM CHISPA HOUSING INTENDED TO COVER COSTS FOR THE 2024 SOUTH COUNTY YOUTH SUMMIT. 30 RESOLUTION NO. 2024-81
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD FOR
THE SUPPLEMENTAL APPROPRIATION OF FUNDS AND FOR AN INCREASE IN REVENUES IN THE FY 2023-2024 IN THE AMOUNT OF $500 TO ACCEPT THE
DONATION FROM CHISPA HOUSING INTENDED TO COVER COSTS FOR THE 2024 SOUTH COUNTY YOUTH SUMMIT
WHEREAS, the purpose of this resolution is to increase the FY 2023-2024 budget and revenue by $500
WHEREAS, the 2024 Youth Summit committee reached out to organizations for donations to fund the Youth Summit event and CHISPA donated $500 that will cover the costs related to this event
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Greenfield approves the supplemental appropriation and increase of revenues in the amount of $500 to accept the CHISPA donation intended to cover costs related to the 2024 South County Youth Summit.
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the 25th of June 2024, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
31 Event Overview
32 PROGRAM SCHEDULE
• 3 PM-Independence Day Event Begins
• Food Vendors and DJ Entertainment, and Resource Tables • 3:30 PM- Opening Ceremony-
• Welcome From City Council and Honoring of our Veterans • 4:15 PM- Live Performances Begin
• Live Performances from Rec Dance Programs
• Live Band Performances
• 9 PM- Fireworks Show
• Event Ends
33 Live Performances
34 Fireworks Show!
35 Event Support and Partners
• Alegria Musical- Victor Garcia
• Greenfield Fire Department
• Greenfield Police Department
• Greenfield Public Works Department
• Greenfield Community Outreach Department
36 Wishing Everyone a Safe 4th of July
Questions or Comments
37 City Council Memorandum 599 El Camino Real, Greenfield CA 93927, 831-674-5591 www.ci.greenfield.ca.us
DATE: June 19, 2024
AGENDA DATE: June 25, 2024
TO: Mayor and City Council
PREPARED BY: Paul Mugan, Community Development Director Brent Slama, AICP, Planning Consultant
TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GREENFIELD APPROVING THE TENTATIVE
TRACT MAP FOR THE ROBASCIOTTI COMMERCIAL
PHASED SUBDIVISION PROJECT
BACKGROUND
The Robasciotti Family Trust has applied to the City of Greenfield to merge and re-subdivide a 25-acre parcel (APNs: 109-114-005, -006, -008 and -010) for the purposes of facilitating construction of future commercial development on the property generally located at the southwest corner of Walnut Avenue and 3rd Street. The plan would result in the creation of 10 commercial parcels that could be sold to future commercial end-users, and one remainder parcel fronting Apple Avenue at the southern end of the property near the existing park site that would be intended for residential development in a manner consistent with the original intent of the Walnut Avenue Specific Plan.
PROJECT HISTORY
The City of Greenfield has long targeted the area east of US 101 along Walnut Avenue for Highway Commercial development. In 2014, the City Council certified the Final Environmental Impact Report and adopted the Walnut Avenue Specific Plan, which is the guiding planning document for future development on this subject property. Since that time, the City has seen development of a portion of the Specific Plan area with Arco AM/PM, Carls Jr, Starbucks and the approval of the hotel project still under development. The first commercial development on the Robasciotti property, known as the Greenfield Travel Center project, is nearing completion. The 38 1
Robasciotti family also facilitated the development of the Greenfield Community Park located on the northwest corner of 3rd Street and Apple Avenue.
The property has been marketed for sale for many years to potential developers. In order to facilitate future development and create the best opportunity to spur growth, the Robasciotti’s subdivided the Travel Center parcel from the rest of the property. They now wish to subdivide the property into additional separate lots to facilitate potential commercial development opportunities.
On June 4, 2024, the project was presented to the Planning Commission for consideration of a recommendation. After discussion and review of the project, the Commission voted 5-0 to recommend approval of the project to the City Council.
ENVIRONMENTAL REVIEW
All CEQA analyses and reviews have been completed in accordance with the CEQA guidelines as set forth in California Code of Regulations, Title 14, Chapter 3, Sections 15000 et seq. On August 12, 2014, the City of Greenfield City Council adopted the Walnut Avenue Specific Plan project and related amendments to the City’s General Plan. The City prepared the Walnut Avenue Specific Plan Final EIR (EIR) to analyze the environmental effects of the project and determined that development could result in potentially significant adverse environmental impacts. Findings, a Statement of Overriding Considerations, and a Mitigation Monitoring and Reporting Program were prepared as required. The City Council certified the EIR on August 12, 2014. This current project has been analyzed under CEQA through the certified Walnut Avenue Specific Plan EIR (EIR) and the City has determined the project is exempt from further CEQA review pursuant to Section 15162 of the California Guidelines for Implementation of CEQA. Based on the administrative and ministerial provisions referenced herein, the Planning Commission and City Council may find that all the California Environmental Quality Act requirements have been met and no further review is required.
PROJECT REVIEW AND ANALYSIS
Walnut Avenue Specific Plan
The primary purpose of the request for the Tentative Tract Map is to facilitate development as envisioned in the adopted Walnut Avenue Specific Plan. The following description is taken from the summary section that was presented at the beginning of the 2014 Walnut Avenue Specific Plan EIR. “The project site is within the city limits and designated in the general plan for development with Highway Commercial uses. … The specific plan would guide development of commercial, high-density residential, recreational and open space, and supporting infrastructure improvements.
The specific plan includes land use guidance, development standards (including standards that modify the city’s current zoning standards), design guidelines, a circulation plan, a public facilities and services plan, and a plan for development implementation. To promote the ability to respond to market demand for commercial and residential use, the specific plan is designed to be flexible in terms of the location of uses and conditions under which development would proceed.” 39 2
“The specific plan defines land uses for the project site as Commercial, Residential, and Recreation and Open Space. Maximum development capacity of 445,000 square feet of commercial use, 220 high-density dwelling units, and useable recreation and open space of up to about two acres is assumed. A three-acre park site in the southeast portion of the specific plan area is owned by the city and will be developed as a neighborhood park by and with funding available through the city [Propositions 84 grant funding]. It has been included in the specific plan boundary as a means to integrate the use with the remaining uses included in the specific plan.” “One possible organization of land uses and development uses for the site is included in the specific plan. The Conceptual Land Use Plan shows commercial use concentrated within the northern and central portions of the project site and residential use concentrated adjacent to Apple Avenue at the south end of the site. It is important to note that the organization of land uses shown in the specific plan is conceptual. The specific plan provides for flexibility in the location of commercial, residential and recreation and open space uses. The land use and policy direction provided in the specific plan could enable a range of different land use configurations, provided other configurations are consistent with the land use, development standards, development capacity, and policy guidance included in the specific plan.”
“The commercial development capacity of 445,000 square feet is based on a market analysis conducted for the project, which considered both existing and future local and regional demand for retail commercial uses. Development is anticipated to occur over time, with full buildout of the specific plan area anticipated over the next 20 years or more as future local and regional demand for additional commercial uses grows.”
“Due to the limited capacity of the U.S. Highway 101/Walnut interchange to accommodate the volume of traffic that would be generated at buildout of the specific plan area, full buildout would be constrained until such time as full interchange improvements are funded and constructed.
Development of up to about 190,000 square feet of commercial development is possible with implementation of interim improvements to the interchange. …” “To enable the specific plan to serve as the development guidance for the project site, the city will need to adopt the specific plan as a general plan amendment and amend the city zoning map to redesignate the project site as subject to development regulations contained in the specific plan.” “The land use types, and development intensities included in the specific plan represent the development scenario used as the basis for analysis of project impacts in this EIR. Future development proposals that modify the location or intensity of uses described by the specific plan may require further CEQA review if found to be inconsistent with the objectives, policies, standards, and implementation measures of the adopted specific plan.” The conceptual land use plan presented in the specific plan is shown on the following page. As discussed in the specific plan and its accompanying EIR, this is a conceptual plan and inherent in the specific plan is flexibility such that actual development of the project area may vary from this presentation and site layout. The type of commercial uses allowed by the specific plan are consistent with the types of uses currently allowed under the general plan’s Highway Commercial land use designation. Those uses include small- to large-scale retail development such as 40 3
neighborhood grocery/drug/hardware stores, service/gas stations, restaurants, motels/hotels, entertainment venues, and “big box” retail.” The proposed project maintains the primary infrastructure map with the central road with parcels subdivided for commercial uses and the remainder parcel along Apple Avenue intended to remain for residential purposes.
Conformance with the General Plan and Zoning Ordinance
41 4
The project site is zoned as Specific Plan with a Regional Commercial Design Overlay. The General Plan base designation is Highway Commercial subject to the adopted Walnut Avenue Specific Plan. The subdivision proposes 10 commercial lots ranging in size from 0.85 acres (37,026 square feet) to 2.42 acres (105,415 square feet). As described in the Specific Plan, the Commercial Use Development Standards show the development standards applicable to highway commercial uses within the Plan Area as follows.
1. Intent for Highway Commercial Uses. Highway Commercial development is expected to be grouped near the U.S. Highway 101/Walnut Avenue Interchange. Highway Commercial uses should be designed to serve both City residents and to have a regional draw. Highway Commercial development should include “destination places,” with a diverse mix of uses and activities.
Potential uses within the zone may include gas stations, restaurants, large scale retail, hotels, and entertainment venues. These uses benefit from the proximity to the Walnut Avenue freeway interchange, which is able to accommodate higher traffic volumes associated with “destination” places. All site plans and building elevations, signage, architectural and design features, off-street parking facilities, and landscaping shall be designed, approved, and constructed in accordance with the Specific Plan design guidelines, presented in Section 2.7.
2. Summary of Development Standards. Development standards are summarized in Table 6, Walnut Avenue Specific Plan Highway Commercial Development Standards. The primary standard to review for this entitlement request is the minimum lot size of 10,000 square feet. All proposed lots are larger than this minimum.
3. Parking Standards. Parking spaces need not be located on the same parcel as the use the parking spaces serve. All required off-street parking spaces shall be accessible to and located on the same side of Walnut Avenue as the use and/or development requiring such spaces.
4. Other Applicable Standards. In addition to the standards contained in this section and in the design guidelines (Section 2.7), the Zoning Code standards listed below apply. In the event of a conflict between the Specific Plan standards and the Zoning Code, the Specific Plan standards shall prevail. The applicable Zoning Code standards include:
• Section 17.46 Accessory Structures;
• Section 17.54 Landscaping;
• Section 17.55 Resource Efficiency;
• Section 17.62 Signs;
• Section 17.56 Lighting;
• Section 17.58 Parking
• Section 17.60 Performance Standards.
Uses / Design Review
42 5
As of the present time, a builder has not been determined for the project and no structures or businesses are being proposed as a part of this approval. As such, there are no anticipated floor plans or site plans to consider at this time. Prior to submittal of building permits, the future developer of the project will be required to submit the proposed architectural elevations, colors, designs and proposed site and floor plans for all unit types to be included in the subdivision to the Planning Commission for formal Design Review approval. Should the business type require Use Permits or Zoning modifications, those requests will be considered by the City and referred to the Planning Commission and City Council as required. The primary purpose of this request is to subdivide parcels in a manner that will more likely enable developers to purchase individual lots to pursue smaller building sites.
Construction/Site Preparation
Clearing/grading typical for the construction of commercial development will be necessary. It is fully anticipated the project site will be developed in phases. All aspects of construction and site preparation will be required to comply with all applicable federal, state, and local codes and will be reviewed and approved by the Building Official or the City Engineer. Compliance with the City’s Standard Conditions for Construction will be required.
Traffic and Circulation Improvements
Primary access to the project site will be dependent upon the extension of El Paseo Way from its current location at Walnut Avenue to its eventual terminus at the intersection of Apple Avenue and 4th Street. Access will also be available from Walnut Avenue and 3rd Street as needed.
Public Services and Infrastructure
Public services and facilities, such as water, wastewater, gas, and electricity, will be extended from the City’s infrastructure network to the project site. Electrical and natural gas service will be provided by Pacific Gas and Electric Company (PG&E). Telecommunications services will be provided by AT&T (or current provider), and cable television will be provided by Charter Communications (or current provider). The Greenfield Police Department will provide law enforcement services to the development upon annexation, and firefighting and emergency response services will be provided by the Greenfield Fire Protection District. In order to ensure that all infrastructure is built as needed by the City, the City Engineer has reviewed with the project engineers and recommended an infrastructure phasing schedule that would designate the improvements for each parcel as it comes online. While the order of development may deviate depending upon the progress of future projects, the infrastructure will be required to be installed with each lot pursuant to this schedule prior to the completion of buildings and occupancy of the respective lots. The infrastructure phasing plan is included as an Attachment and is a condition of approval for the project.
Conformance with Subdivisions Code and State Subdivision Map Act The tentative map submitted with this application was prepared in compliance with the requirements of sections 16.16.020 and 16.16.030 of the City of Greenfield Subdivisions Code and 43 6
the State Government Code, Subdivision Map Act, sections 66452 – 66452.24. The tentative map complies with all local and state requirements for approval of the proposed vested tentative map.
BUDGET AND FINANCIAL IMPACT
The proposed project will not result in negative financial impacts to the City of Greenfield.
Pursuant to the conditions of approval, impacts that would otherwise result from operation and maintenance of infrastructure associated with development will be offset by City-wide impact fees and participation in necessary maintenance districts that have been established for this purpose.
APPROVAL AUTHORITY
Section 17.10.030 of the City of Greenfield Zoning Code sets forth the land use responsibilities of the City Council. Those responsibilities include hearing and deciding applications for zoning ordinance amendments, general plan and amendments thereto, specific plans, special planning areas, prezoning, annexations, major subdivisions, boundary adjustments, and planned developments. The Planning Commission is responsible for holding hearings on those same matters and making appropriate recommendations to the City Council.
RECOMMENDATION
The applicant is requesting approval of a Tentative Tract Map for a proposed subdivision that will allow the creation of 10 smaller commercial lots for future development, along with a remainder lot intended to be considered for future residential development in accordance with the Walnut Avenue Specific Plan. The proposed Tentative Tract Map is consistent with the intent of the general plan and Walnut Avenue Specific Plan for this area. The Final EIR and Mitigation Monitoring and Reporting Program for this project certified/approved by the City Council on August 12, 2014, included conditions which address the mitigations within the General Plan EIR, the City’s standard conditions of development, and the specific design issues on this site. Future development of the property shall be subject to the City’s Standard Conditions for Construction.
It is, therefore, recommended that the City Council approve the Tentative Tract Map for the Robasciotti Commercial Phased Subdivision Project.
PROPOSED MOTION
I MOVE THAT THE CITY COUNCIL ADOPT RESOLUTION 2024-82, A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE
TENTATIVE TRACT MAP FOR THE ROBASCIOTTI COMMERCIAL PHASED
SUBDIVISION PROJECT
Attachments
1. Resolution 2024-82
2. Conditions of Approval
3. Tentative Tract Map
44 RESOLUTION No. 2024-82
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
APPROVING THE TENTATIVE TRACT MAP FOR THE ROBASCIOTTI
COMMERCIAL PHASED SUBDIVISION PROJECT
WHEREAS, California Government Code, Subdivision Map Act, sections 66452 – 66452.24 and chapter 16.16 of the Greenfield Municipal Code set forth requirements for subdivisions and tentative maps; and
WHEREAS, the City of Greenfield Municipal Code establishes the City Council as the designated Approving Authority for subdivisions and tentative maps; and WHEREAS, the City of Greenfield Municipal Code charges the Planning Commission with responsibility to review tentative map applications; make a report to the City Council with respect to the design of the subdivision and the kind, nature, and extent of the proposed improvements; and make findings and recommendations for approval, conditional approval, or denial of the proposed tentative map to the City Council; and WHEREAS, an application has been submitted for the creation of a subdivision and vested tentative map for certain proposed commercial property as part of the Walnut Avenue Specific Plan project, APNs: 109-114-005, -006, -008 and -010, located in the City of Greenfield, California; and
WHEREAS, the California Environmental Quality Act (CEQA) requires an assessment of the environmental impacts of a proposed project and the adoption of all feasible measures to mitigate those impacts; and
WHEREAS, the City of Greenfield City Council on August 12, 2014, certified the Walnut Avenue Specific Plan Environmental Impact Report (EIR), adopted the required CEQA findings, adopted a Mitigation Monitoring and Reporting Program, and approved the Walnut Avenue Specific Plan with its underlying zoning; and
WHEREAS, the Tentative Tract Map application consists of a project analyzed as part of the certified EIR; and
WHEREAS, the Planning Commission has reviewed and analyzed the requested Tentative Tract Map at a duly noticed public hearing and has recommended the City Council adopt a resolution recommending approval of such Tentative Tract Map; and
WHEREAS, the action now before the City Council was heard, reviewed, and discussed by the City Council at a duly noticed public hearing;
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Greenfield does make the following Findings:
45 1. FINDING: The proposed project is substantially in conformance with the City of Greenfield General Plan, Subdivisions Code, Zoning Code, and other Municipal Code requirements and standards.
(a) The General Plan denotes the project site as Highway Commercial and the Zoning designation is Walnut Avenue Specific Plan with a Regional Commercial Design Overlay (RCO);
(b) The subdivision proposes 10 commercial lots ranging in size from 0.82 to 2.42 acres, consistent with the Walnut Avenue Specific Plan requirements for minimum lot size. (c) As this project proceeds through the development review and approval process, all development standards for the Walnut Avenue Specific Plan will be met as a condition of further project approvals. These development standards include those pertaining to accessory structures, landscaping, resource efficiency, lighting, parking, and signage; (d) The subdivision includes public streets, new water, sewer, storm drain, public utility lines, open space, and detention facilities designed in conformance with City standards and subject to a required phasing schedule to ensure the proper delivery of services. All improvements to City utilities will be constructed to City standards both on and off the site;
(e) Development of the project site will be required to comply with the City’s Standard Conditions for Construction; and
(f) The project is consistent with the General Plan, the EIR for the Walnut Avenue Specific Plan project, the Zoning Code, and other City development standards.
2. FINDING: The site is suitable for the type and density of development proposed. (a) The project site is nearly flat, undeveloped, and located outside the floodplain. (b) The proximity to existing development and City services makes infrastructure improvements to serve the site feasible economically and physically; and (c) US 101 and Walnut Avenue provide direct access to the project area; on-site streets will be developed as part of this project providing connection to the citywide network.
3. FINDING: The proposed project will not cause substantial environmental damage, nor substantially or unavoidably injure fish or wildlife or their habitat. (a) The EIR identified no native habitat or fish and wildlife on the site, which has been used primarily for farming;
(b) Best available technology (such as existing on-site retention basins) will be used to ensure there are no water quality impacts from drainage of the site; 46 (c) Mitigation measures have been included as conditions of approval and within the Mitigation Monitoring and Reporting Program to reduce potential environmental impacts to a less than significant level where feasible.
4. FINDING: The establishment, maintenance, and operation of the project’s land uses will not, under the circumstances, be detrimental to the health, safety, peace, morals, comfort, and general welfare of the persons residing or working in the vicinity of the proposed development, or to its future residents, or to the general welfare of the city. a. This project has been reviewed by all responsible, city, county, regional, and state agencies, and conditions of approval (mitigation) have been applied as deemed necessary by Planning and Public Works staff to ensure the continuing public health, safety, and orderly development of the surrounding area; and (b) All infrastructure as known at this time has been reviewed and a determination has been made that the site can and will be provided with the required municipal services.
5. FINDING: All requirements of the California Environmental Quality Act have been met. (a) The proposed subdivision is part of the Walnut Avenue Specific Plan project for which a EIR and Mitigation Monitoring and Reporting Program were prepared, and certified/adopted by the City, to address the potential environmental impacts of the proposed subdivision.
BE IT HEREBY FURTHER RESOLVED, that the City Council of the City of Greenfield approves the proposed Tentative Tract Map for the merger and re-subdivision of the property the subject of this application, APNs: 109-114-005, -006, -008 and -010, into 10 commercial lots and a remainder residential lot subject to the required Conditions of Approval; and
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 25th day of June 2024, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
_______________________________
Robert White, Mayor
___________________________
Ann F. Rathbun, City Clerk
47 CITY OF GREENFIELD STANDARD CONDITIONS FOR CONSTRUCTION
GENERAL
1. The project applicant shall execute the City’s standard Processing Agreement for payment of costs of development and permit applications whereby the applicant agrees to reimburse the City for all costs incurred by the City in processing development applications, project approval, plan check, permit issuance, inspection, project close-out, and all other costs and expenses incurred by the City in processing, approving, inspecting, and implementing the development project.
2. The applicable mitigation measures which are contained in any Initial Study, Mitigated Negative Declaration, Environmental Impact Report, Mitigation Monitoring and Reporting Program, or other document prepared, issued, and certified in compliance with the requirements of the California Environmental Quality Act (CEQA) for or relating to this project shall be considered additional conditions of approval for this project, and are hereby incorporated by reference.
3. The project applicant shall comply with all of the provisions of any approved Vesting Tentative Map, Final Map, or Parcel Map, all pertinent provisions of the Municipal Code, including, but not limited to applicable provisions of Title 16 “Subdivisions” and Title 19 “Impact Mitigation Fees” for sewer, water, traffic and police services, as well as payment to the School District for school impact fees. No permits or work shall commence on the subject property until approval of the final map unless otherwise approved by the City Engineer and Building Official.
4. The use shall be conducted in compliance with all appropriate Local, State, and Federal laws and regulations, and in conformance with the approved plans.
5. The issuance of a permit or approval of plans and specifications shall not be construed as a permit or an approval of any work that violates the Greenfield Municipal Code.
6. Modifications to the project or to the conditions imposed may be considered in accordance with the City Zoning Ordinance. All revisions shall be submitted to the Building Department prior to field changes and are to be clouded or otherwise identified on the plans submitted with the request for modification.
7. Minor plan changes shall be subject to review and approval by the Planning Director and City Engineer prior to implementation. Major plan changes may also require review and approval of the Planning Commission and/or City Council. The Planning Director shall determine whether review and approval by the Planning Commission and/or City Council is required.
8. A note shall be placed on the plans stating that all utilities shall be placed underground and any associated easements for utilities shall be shown on the Final Map or Grant Deed.
9. Permanent monuments shall be furnished and installed by the applicant as required by the Director of Public Works and detailed in Section 16.20.050 of the Municipal Code.
10. Damage to public roads caused by construction of applicant's project shall be repaired to the satisfaction of the Public Works Department at the applicant's expense prior to final building 48 inspection. The project applicant shall post a bond to secure payment for damage to a city street caused by construction activity in connection with work authorized by the permit. The Public Works Department may waive this requirement when the construction activity will not foreseeably damage the street.
11. The project applicant may not place, maintain or operate steel-tracked grading or construction equipment with cleats on a public or private street without placing protective material beneath the equipment to protect the surface of the street.
12. For new construction, the City shall require the applicant for a building or grading permit to rehabilitate the street pavement along the frontage of the property from the edge of the street to the center of the right-of-way.
13. The project applicant shall be responsible for designing, constructing, and paying for all offsite utility, roadway, and storm water system improvements necessary to provide required services to the project. All utility and infrastructure improvements will be designed and constructed in conformance with City Standards.
14. All landscaping shall utilize drought tolerant species, water efficient drip or micro-spray irrigation systems, and comply with all water conservation regulations issued by the State Water Resources Control Board. Street trees shall be 24-inch box trees with an average spacing of not less than twenty five feet on center. Street trees shall be maintained by the project’s Lighting and Landscape Maintenance District, if such district is created at the direction of the City.
15. All utility easements shall be provided on the construction plans and as shown on the approved Final Map, if any, or on any Grant Deed establishing such easements, on file to meet the requirements of the utility companies and the Director of Public Works and/or City Engineer. As required, City Council acceptance of all public easements shall be obtained prior to recordation of the Final Map.
16. The project applicant shall contact the Greenfield U. S. Postmaster to locate in the project the placement of "Neighborhood Delivery and Collection Boxes” (NDCBUs). Any required easements shall be dedicated and shown on the Final Map, if any, or on any Grant Deed within a public utility easement, as approved by City Staff and the Postmaster, Greenfield Post Office.
17. For residential development subdivisions, prior to Final Map approval, unless exempted by City Council action, the project applicant shall prepare an Inclusionary Housing Agreement to be approved by the City Council that is consistent with the Inclusionary Housing Ordinance existing at the time of the Housing Agreement approval.
PRIOR TO THE ISSUANCE OF GRADING AND BUILDING PERMITS
18. The project applicant will prepare a site-specific archaeological report; provide such report to the City and the Ohlone/Costanoan-Eselen Nation (OCEN); and consult with OCEN representatives to discuss any specific recommendations made by the report. 49 19. The project applicant shall submit the building permit application for City review and approval and shall pay all costs associated with preparation of the building permit application and issuance of the building permit.
20. All plans and specifications for public works improvements shall be approved by the City Engineer prior to the issuance of a building permit, the construction of said improvements shall be in accordance with the City Specifications and shall be inspected by the Director of Public Works or his authorized agent.
21. Fire hydrants shall be provided by the project applicant at locations within the project area to be approved by the Fire Chief and the City Engineer, and shown on the construction plans.
22. All utilities shall be placed underground. Any associated easements for structures shall be shown on the construction plans and screened to the extent possible from public view through discreet placement and landscaping or fencing.
23. A Lighting and Landscape Maintenance District (LLMD) shall be created by the project applicant, subject to approval by the City Attorney and City Engineer. All costs associated with the creation of the LLMD by the City shall be the responsibility of the project applicant. The LLMD shall include an escalation clause to address increases in the future cost of maintenance and replacement. The LLMD shall address maintenance and operation of all public landscaping and irrigation improvements and street lighting of a local nature in public right of ways, parks, and open space; maintenance of sound walls and community fences; and metering and irrigation for all landscaping strips between the sidewalk and street and open space/park; and other maintenance items as may be required by the Public Works Director or City Engineer. The project applicant shall be responsible for maintaining the items included within the LLMD during the applicable warranty period(s).
24. A Street and Drainage Maintenance District (SDMD) shall be created by the project applicant, subject to approval by the City Attorney and City Engineer. All costs associated with the creation of the SDMD by the City shall be the responsibility of the project applicant. The SDMD shall include an escalation clause to address increases in the future cost of maintenance and replacement.
The SDMD shall address the maintenance and operations of streets, roads and highways; the maintenance and operation of drainage and flood control facilities and detention basins; and other maintenance and operation items as may be required by the Public Works Director or City Engineer. The project applicant shall be responsible for maintaining the items included within the SDMD during the applicable warranty period(s).
25. An on-site storm water detention system shall be designed, constructed and maintained in accordance with City regulations, subject to the final review and approval of the City Engineer.
The project’s storm water design system will include routing of storm water runoff to off-site drainage facilities when the on-site storm water detention/percolation basin’s design capacity is exceeded to avoid impacting adjacent lands. If storm water detention/percolation facilities are not constructed at the beginning of the project construction process, temporary storm water detention facilities shall be implemented to collect runoff and sediment during the grading and construction 50 on site. Final basin configuration shall include landscaping, and perimeter fencing if required by the City, subject to approval by the Planning Director, Public Works Director, and City Engineer.
26. No work shall commence on the subject property until required improvement plans and performance bonds have been submitted to the City and appropriate grading, building or other permits have been issued.
27. The project applicant shall submit for approval of the Planning Director and City Engineer, a Final Landscape Plan for the landscaping of any park and open space, planting strips, fencing surrounding any open space/detention basin, public right-of-ways, and front and side street setback areas visible from the public right-of-way. All landscaping shall utilize drought tolerant species and water efficient drip or micro spray irrigation systems.
28. The project applicant shall prepare a parking plan indicating the location and number of onsite parking spaces available within the project area.
29. The project applicant shall submit a list of street names in accordance with the City of Greenfield policy and approved by the City Council.
30. The project applicant shall prepare and obtain Public Works Director and City Engineer approval of a construction management plan that mitigates temporary traffic impacts. The plan shall detail where adequate off-street parking will be provided and include adequate provisions for construction crew and equipment parking so that the road, mailboxes and driveways are not blocked.
31. The project applicant shall prepare a Public Works Improvement Plan to be approved by the Public Works Director and City Engineer. The Plan shall include all required on- and off-site public improvements including, but not limited to the water system, sanitary sewer system, storm water drainage system including a detention basin (if required), street improvements and other utilities, fire hydrants, street lights, parking lot lights, street landscaping, and project fencing.
32. Plans showing how the sewer line will be linked to the project area shall be provided to the Public Works Director and City Engineer for review and approval.
33. The storm water detention system shall demonstrate capacity for serving the subject property.
Design calculations shall be provided to the City Engineer for review and approval along with detailed design.
34. A detailed soils report shall be prepared by a qualified soils engineer and the recommendations of the engineer, as contained in the report, shall be followed for site preparation, grading, foundation support and structural loading designs so that all future site development designs shall be able to withstand earthquake ground movement as required by the most recent edition of the California Building Code (CBC) consistent with the location of the project in relation to known earthquake faults. All excavated and graded material shall be sufficiently watered, using nonpotable water when logistically possible, to prevent excessive dust. 51 35. Site grading and the required detention basin shall be constructed in accordance with the approved improvement plan to collect runoff and sediment during the grading and construction on site.
36. The use of dust and litter control measures during construction shall be required. The measures proposed for use shall be submitted to the City Engineer for approval.
37. The project applicant shall pay all applicable fees, to be calculated using the fee scale in place at the time of application for a building permit, including impact fees for fire, regional transportation agency and schools for each lot or parcel as it is developed. Prior to issuance of a Certificate of Occupancy, all other required impact fees including but not limited to sewer, water, traffic, general facilities, community center and police impact fees shall be paid for each lot or parcel as developed.
38. Existing on-site wells shall be capped and sealed consistent with state law and County of Monterey procedures.; however, such wells may be used for irrigation purposes provided required permits and approvals are obtained from the County of Monterey and other jurisdictions having authority over on-site wells for private irrigation purposes. Septic Systems that may be present onsite shall be demolished according to Monterey County Health Standards.
39. The project applicant shall prepare a Waste Management Recycling, Material Recovery, and Diversion Program for review and approval by the Public Works Director and City Engineer. The program shall include all elements and requirements of chapter 15.24 “Deconstruction, Demolition and Construction Material Recovery and Diversion from Landfills” of the City of Greenfield Municipal Code.
40. The project applicant shall prepare an Erosion and Sediment Control Plan for review and approval by the Public Works Director and City Engineer. The Plan shall include appropriate sitespecific construction site Best Management Practices (BMPs); the rationale used for selecting BMPs including supporting soil loss calculations, if necessary; features and facilities to ensure runoff is treated before leaving the site and an evaluation of the feasibility of storage for later use; list applicable permits directly associated with the grading activity including, but not limited to, any permits required by the State Water Board, U.S. Army Corps of Engineers, and California Department of Fish and Game along with documentation that the required permits have been obtained prior to commencing any grading activity; and drawings and specifications necessary to implement the Plan.
41. If grading shall affect more than one acre, the project applicant shall file a Notice of Intent (NOI) and submit a Storm Water Pollution and Prevention Plan (SWPPP) to the Regional Water Quality Control Board (RWQCB). The SWPPP shall be developed in accordance with the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities Order No. 2009-0009-DWQ NPDES No. CAS000002 as amended by Order No. 2012-0006-DWQ. This shall be accomplished prior to site grading and development.
DURING CONSTRUCTION AND PRIOR TO FINAL BUILDING INSPECTION 52 42. Construction activities shall be limited to daylight hours between 7:00 a.m. and 6:00 p.m. excluding Saturdays, Sundays, and holidays. The developer may request in writing from the Public Works Director authorization for construction activities on other than weekdays. If any extremely loud noises (noises which exceed the NUC General Performance Standards for noise, section
17.54.030 of the City municipal code) are to occur and are known of beforehand (i.e., continuous drilling and/or large earthmoving 24-hour notice shall be given to all neighbors within 500 feet of the project site, as well as posting a notice on site.
43. The project applicant shall obtain an encroachment permit(s) from the Public Works Department for all work constructed in the public right-of-way. This permit shall be obtained prior to commencement of any work in the public right-of-way.
44. Trash, scrap and debris shall be stored in a container(s) on the construction site.
45. No person shall place or maintain a container in the public right-of way without an encroachment permit.
46. No person shall place, install or maintain a portable sanitary facility on a construction site closer to the property line than the building setback line.
47. The City may temporarily prohibit or restrict stopping, parking or standing of vehicles along a street abutting a construction project where necessary for public safety. Any such parking restriction shall not be effective until the City places a sign(s) or marking(s) at the site. Any such parking restriction shall be limited to the duration of the project.
48. The City may designate a truck route for ingress and egress from the property during the term of the building permit to minimize the impact of the construction such as noise, dust, traffic safety hazards and potential damage to pavement on a residential street; provided designation of the truck route will not unreasonably impair the contractor's access to the site or cause undue economic hardship.
49. Construction sites within the entire project area shall be watered each day during construction and all unpaved roads shall be watered twice a day during grading activities to minimize the generation of fugitive dust. In addition, travel on unpaved roads in the construction area shall be limited to 15 miles per hour or less. All stationary and mobile construction equipment shall be properly maintained to minimize exhaust during construction.
50. All rubbish and dead vegetation shall be removed from the site prior to final inspection by the Building Official.
51. The project applicant shall post a publicly visible sign that specifies the telephone number and person to contact regarding dust and other construction related complaints. This person shall respond to complaints and take corrective action within 48 hours. The phone number of the Monterey Bay Unified Air Pollution Control District shall be visible to ensure compliance with Rule 402 (Nuisance).
53 52. The site shall be properly maintained during construction or a Stop-Work Order will be issued by the Building Official (i.e., refuse shall be discarded promptly, construction materials shall be neatly stored, and the public right-of-way shall not be encroached upon).
53. The water system shall be designed and constructed in accordance with City standards and State law and shall be installed by the developer and accepted by the City.
54. All water mains, sanitary sewers and their appurtenances, storm water drainage lines, and any other utilities to be located beneath the public street, with service laterals up to the property line for each individual lot included within the project area, shall be installed prior to surfacing the streets.
55. All public improvements including the installation of landscaping, construction of detention basins, installation of street improvements, installation of utilities, and installation of fencing shall be completed to the satisfaction of the Public Works Director and City Engineer.
56. Installation and testing of the sewer lines, water systems and fire hydrants must be conducted in accordance with AWWA and standard specifications.
57. All grading within the boundaries of the project area shall be done under the direction and supervision of a soils engineer. Upon completion of all grading, a final soils report shall be submitted to the Public Works Department by the soils engineer. The report shall include locations and elevations of field density tests, summaries of field and laboratory tests, and any other substantiating data developed by the soils engineer.
58. If, during the course of construction, cultural, archaeological, historical, or paleontological resources are uncovered at the site (surface or subsurface resources), work shall be halted immediately within 50 meters (165 feet) of the find until a qualified professional archaeologist can evaluate it. The Public Works Director and a qualified archaeologist (i.e., an archaeologist registered with the Society of Professional Archaeologists) shall be immediately contacted by the responsible individual present onsite. When contacted, the Public Works Director and the archaeologist shall immediately visit the site to determine the extent of the resources and to develop proper mitigation measures required for the discovery.
59. In the event of discovery or recognition of any human remains in any location other than a dedicated cemetery, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent remains until the coroner of Monterey County has determined whether the remains are subject to the coroner's authority. This is in accordance with Section 7050.5 of the California Health and Safety Code. If the human remains are of Native American origin, the coroner must notify the Native American Heritage Commission within 24 hours of identification. Pursuant to Section 5097.98 of the Public Resource Code, the Native American Heritage Commission will identify a "Native American Most Likely Descendent" to inspect the site and provide recommendations for the proper treatment or disposition of the remains and any associated grave goods.
54 60. All required street names, crosswalks, and traffic control signs as required, shall be installed in accordance with the drawings and specifications, the improvement plans, and the approval of the Public Works Director, City Engineer, and Police Chief.
61. All fixtures and appliances shall be water conserving and low-flow, subject to the approval of the Building Official and consistent with the City’s water conservation ordinance and regulations of the State Water Resources Control Board. Toilets shall have maximum water usage of 1.6 gallons per flush. Showers shall consume a maximum of 2.5 gallons per minute.
62. The project applicant shall prepare a Post-Construction Stormwater Management Plan in accordance with the requirements of the Regional Water Quality Control Board, Central Coast Region, Resolution No. R2-2013-0032. The Plan shall be reviewed and approved by the Public Works Director and City Engineer. The City’s standard Agreement for Maintenance of Storm Water Facilities shall be executed with the City and recorded with the Monterey County Recorder’s Office.
63. When all construction is substantially complete, a temporary certificate of occupancy may be issued at the discretion of the Building Official. Temporary certificates of occupancy may be issued, at the discretion of the Building Official, on a building-by-building basis, or a phase-byphase basis, thereby allowing phased occupancy of the total project.
64. A final certificate of occupancy shall not be issued until all punch-list items identified by the Building Official during the final inspection are complete and accepted to the satisfaction of the Building Official, any conditions imposed at the time a temporary certificate of occupancy is issued have been satisfied, final Fire Department approvals have been received, and all project close-out documents required under any development agreement, the City municipal code, and these conditions of approval have been received and accepted by the City.
SPECIAL CONDITIONS
65. Prior to recordation of the Final Tract map, the City Manager shall negotiate with the applicant a Development Agreement, sufficiently incorporating the phased development plan and salient conditions of approval for approval by City Council.”
66. It is acknowledged that the project will be developed in phases and may have multiple developers. Each proposed Lot and Phase shall meet the following infrastructure requirements prior to issuance of a Certificate of Occupancy for each respective lot. Any changes to the Phasing Plan to accommodate changes in phasing shall be approved by the Community Development Director and City Engineer prior to permit issuance.
55 Robasciotti Tract
Walnut Specific Plan
Phasing Plan
PHASE LOTS INFRASTRUCTURE REQUIRED NOTES
PHASE 1 Lot 1 1. Master Rough Grading Plan, all
phases, Master Drainage Plan all Phases.
Master Circulation Plan (Street Geometry)
All Phases, Annex to Maintenance
assessment Districts all Phases (Assessment
will not be activated until occupancy of a
given phase)
2. Street: Curb, gutter & SW (halfwidth plus 10’) along Lot 1 frontage, Street Lights, Intersection improvements at Apple
Ave./4th St. Intersection, Phase 1 Fire &
Service Truck circulation and access.
3. Utilities: Dry utilities, Water Supply
from Apple Ave. and stubbed to Phase 2,
WW Connections
4. Drainage: Temporary storm water
basin located within Lot 2 not effecting Fire
and Service Truck circulation and access,
Local drainage improvements at Apple
Ave/4th St. Intersection, including
mitigation of flooding (City has concept
plans prepared by others)
PHASE 2 Lots 2,3,4 1. Street: Curb, gutter & SW (halfwidth plus 10’) along Lot 2,3,4 frontage, Street Lights, Phase 2 Fire & Service Truck
circulation and access.
2. Utilities: Dry utilities, Water Supply
from Phase 1 to connection south of Walnut
Travel Center, WW Connections
3. Drainage: Remove Phase 1
temporary storm water basin and direct
storm water to 3rd Street Basin
PHASE 3 Lots 7,8 1. Streets: Curb, gutter &
SW (half-width plus 10’ of northern interior
street and complete south return on
northern interior street intersection with
3rd St.), Street Lights, Widen 3rd St.
through limits of these parcels and,
Complete 3rd St. access w/RH Turn Lane,
relocate signal on SW Corner of Walnut
Ave. & 3rd St. Phase 4 Fire & Service Truck
circulation and access.
2. Utilities: Dry utilities, Water
Supply, WW Connections. Underground
56 existing OH on 3rd St. north of the northern
interior street.
3. Drainage: Stormwater connection
to 3rd Street Basin, Remove temp
Stormwater basin and Connect Walnut
Travel Center to 3rd St. Basin, Storm drain
down El Paseo Way Required.
PHASE 4 Lots 5,6 1. Streets: Curb, gutter & SW (halfwidth plus 10’ for adjacent streets), Street Lights, Phase 4 Fire & Service Truck
circulation and access.
2. Utilities: Dry utilities, Water
Supply, WW Connections.
3. Drainage: Stormwater connection
to 3rd Street Basin
PHASE 5 Lots 9,10 1. Streets: Curb, gutter &
SW (half-width plus 10’ of adjacent interior
streets and complete south return on
southern interior street intersection with
3rd St.), Street Lights, widen 3rd St. through
limits of these parcels. Phase 5 Fire &
Service Truck circulation and access.
2. Utilities: Dry utilities,
Water Supply, WW Connections.
Underground existing OH on 3rd St. north
of the southern interior street.
3. Drainage: Stormwater
connection to 3rd Street Basin
REMAINDER
PARCEL
When
Proposed for
Development
(Future)
4. Streets: Curb, gutter & SW
(half-width plus 10’ of perimeter
streets), Street Lights, Frontage
Improvements on Apple, Widen From 3rd
St. Access to Park
5. Utilities: Dry utilities, Water
Supply, WW Connections. Underground
existing OH on 3rd St.
6. Drainage: Stormwater
connection to 3rd Street Basin
Includes Open
Space/Park Use
portion
57 101
OAK AVE
APPLE AVE
2ND ST. WALNUT AVE
3RD ST.
SITE
LOOKING NORTH NOT TO SCALE
TYPICAL 3RD STREET SECTION -
LOOKING NORTH NOT TO SCALE
TYPICAL 3RD STREET SECTION W/ RIGHT TURN LANE
-
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D
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D
Y H
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D
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0'
GRAPHIC SCALE
( IN FEET )
100' 50' 50' 100'
1 inch = 100 ft.
59 D
Y H
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0'
GRAPHIC SCALE
( IN FEET )
100' 50' 50' 100'
1 inch = 100 ft.
NOT TO SCALE
TYPICAL LOCAL STREET SECTION
-
60 1
DATE: June 13, 2024
AGENDA DATE: June 25, 2024
TO: Mayor White, and all City Council Members
PREPARED BY: Jim Langborg, Fire Chief
TITLE: Resolution to Order the Fire Chief to Abate Hazardous Conditions on Nuisance Properties
BACKGROUND AND ANALYSIS
In accordance with Greenfield Ordinance 8.16 (Removal of Vegetative Growth and/or Refuse), the City Council must order the Fire Chief by resolution to abate hazards located on nuisance properties. This allows the Fire Chief and/or his designee to legally enter a property and take all action needed to ensure it is free of hazardous vegetation and refuse. To ensure staff has followed Ordinance 8.16 and made a good faith effort to work with property owners, the following attempts to communicate were taken:
• In March of 2020, the City Council adopted revisions to Ordinance 8.16 which addressed public safety hazards caused by the accumulation of hazardous vegetation and refuse.
The City followed all required public notification mandates. • On March 1, 2024, GFD sent a flyer in English and Spanish as a courtesy to property owners contacted last year reminding them to abate their property of hazardous vegetation and refuse abate by May 1, 2024.
• The April 2024, water bill included a flyer in English and Spanish reminding local residents to abate their property of hazardous vegetation and refuse abate by May 1, 2024. The informational flyer directed people to the City’s website where they could find more specific information about weed and refuse abatement requirements and why it’s important to the community.
• On March 28, 2024, and April 22, 2024, GFD posted information in English and Spanish on their Facebook page notifying property owners that fire season was coming, and all properties were required to be abated by May 1, 2024. • The week of April 15, 2024, the GFD began conducting property inspections.
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
61 2
• May 1, 2024, the first set of warning letters were mailed. To date, 37 warning letters have been mailed advising property owners their property is out of compliance. At the writing of this report, 4 property owners remain out of compliance.
• On May 7, 2024, and May 27, 2024, a second and third courtesy letter was mailed to all property owners whose property remained out of compliance advising them that the City Council would determine if their property was a public nuisance at the June 11, 2024, City Council Meeting. These letters also encouraged the property owner to abate all problems on their property before June 11th, to prevent the City taking action against them. • On June 11, 2024, the Greenfield City Council adopted a resolution declaring all out of compliance properties as a Public Nuisance. This was the first step in accordance with Ordinance 8.16 to enable the City to abate the hazards on nuisance properties. • On June 12, 2024, properties that remained out of compliance were tagged with an order to abate notice and mailed a USPS certified letter containing an order to abate.
Property owners were also advised that they would have the opportunity to contest any further action by attending the June 25, 2024, City Council Meeting. At the writing of this staff report five properties remain out of compliance.
FINANCIAL AND BUDGET IMPACT
If all properties require abatement by the City, it could cost over $10,000. All expenses associated with abatement will be passed onto the property owner. Staff is committed to ensuring the City is cost neutral and that no expenses are subsidized by taxpayers. As in past years the City will notify the County Assessor to apply past due expense from property owners who did not reimburse the City for abatement services.
RECOMMENDATION
It is the recommendation that the City Council adopts the attached resolution, ordering the Fire Chief to abate the hazards on the properties listed Exhibit-A.
PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2024-83, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GREENFIELD OVERRULING OBJECTIONS TO THE PROPOSED
REMOVAL OF WEEDS, RUBBISH, AND REFUSE, AND ORDERING THE FIRE CHIEF TO
ABATE NUISANCES BY CAUSING THE REMOVAL OF SUCH WEEDS, RUBBISH, AND REFUSE LOCATED ON PROPERTIES IDENTIFIED IN EXHIBIT “A” 62 RESOLUTION NO. 2024-83
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
OVERRULING OBJECTIONS TO THE PROPOSED REMOVAL OF WEEDS,
RUBBISH, AND REFUSE, AND ORDERING THE FIRE CHIEF TO ABATE
NUISANCES BY CAUSING THE REMOVAL OF SUCH WEEDS, RUBBISH,
AND REFUSE
WHEREAS, on June 11, 2024, the City Council of the City of Greenfield adopted Resolution No. 2024-79, declaring that vegetative growth, refuse, or hazards on lots and parcels within the City constitute a public nuisance, and instituted proceedings under the provisions of Municipal Code Chapter 8.16 and Government Code 39560 et seq. to cause the abatement of such public nuisances; and
WHEREAS, said Resolution ordered the City to send notice to the owners of said lots and parcels in the manner required by law, ordering the removal of said vegetative growth, refuse, or hazards, and setting a hearing before the City Council on June 25, 2024, to consider all objections to the proposed removal of weeds, rubbish, and refuse by the City from said lots and parcels; and
WHEREAS, the City Council has conducted said hearing on the 25th day of June 2024, and has overruled all objections to the proposed removal of weeds, rubbish, and refuse by the City for the following lots and parcels:
109-082-001-000
024-033-021-000
024-111-008-000
109-141-004-000
109-144-007-000
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Greenfield, hereby finds, determines, and orders as follows:
1. The Recitals set forth above are true and correct.
2. That all objections to the proposed removal of weeds, rubbish, and refuse by the City from the lots and parcels described above and set forth herein are hereby overruled.
3. Except for those lots and parcels to which objections have been sustained, the Fire Chief is hereby ordered and directed to abate the nuisances on each of the lots and parcels by causing the removal of said weeds, rubbish, and refuse from said lots and parcels by the Fire Chief or his authorized representative, such removal to be accomplished in the manner provided for by law and by the ordinances and resolutions of the City.
Passed and adopted at a Regular Meeting of the City Council of the City of Greenfield held on June 25, 2024, by the following vote:
63 AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSTAIN, Councilmembers:
ABSENT, Councilmembers:
____________________________________
Robert White, Mayor
ATTEST:
_________________________________
Ann F. Rathbun, City Clerk
64 3
EXHIBIT- A
This exhibit contains specific information about the properties the Council will be making a determination as to whether or not they will order the Fire Chief to abate the hazardous conditions located on the respective property. 65 4
Property Address or Location: 216 Oak Avenue
APN: 109-091-022-000
Registered Property Owner: Maria Alderete
66 5
Supporting Photographs
67 6
68 7
69 8
70 9
71 10
Property Address or Location: 710 El Camino Real
APN: 109-144-007-000
Registered Property Owner: Greenfield Property Owner LLC Supporting Photographs
72 11
73 12
74 13
Property Address or Location: 918 Maple Avenue
APN: 024-111-008-000
Registered Property Owner: Maurillo Serrano
Supporting Photographs
75 14
Property Address or Location: 1294 Oak Avenue
APN: 109-221-027-000
Registered Property Owner: Celia Trevino Estate
Supporting Photographs
76 15
77 16
78 17
EXHIBIT- B
This exhibit shows examples of communications sent to the property owner after abatement services have been provided.
79 18
To: Jane Doe
CC: Paul Wood, City Manager
From: Jim Langborg, Fire Chief
RE: Emergency Weed Abatement Invoice
Date: August 3, 2021
Attached is an invoice for emergency weed and/or refuse abatement services performed on your property. During the July 13, 2021, Greenfield City Council Meeting a resolution was signed (Resolution 2021-56) ordering the Fire Chief and/or his designee to take emergency action and abate nuisance properties with an accumulation of hazardous weeds, rubbish, and refuse. Your property was included among the properties identified as a nuisance and a threat to the health and safety of the citizens and visitors of the City of Greenfield. Resolution 2021-56, and all subsequent action are in accordance with the City of Greenfield Ordinance 8.16.
To avoid the City taking this action, the following steps were taken to contact you and notify you about the hazards on your property and your legal responsibilities as a property owner in the City of Greenfield. My intent was to inform you about the hazards so that you could mitigate the problem(s) without any intervention on behalf of the City. • On March 1, 2021, Greenfield Fire Department (GFD) mailed you a courtesy letter because you had been contacted in 2020, regarding hazardous vegetation and refuse on your property. The intent of this letter was to remind you that fire season was approaching, and it was time to abate any hazards on your property.
The courtesy letter contained a copy of frequently asked questions regarding weed and refuse abatement and a copy of the GFD Cutting Standards. All correspondence was written in English and Spanish.
• The March water bill you received from the City of Greenfield (if applicable) included a flyer advising property owners to have their property abated of hazardous vegetation and refuse by May 1, 2021. This flyer was also written in English and Spanish.
Greenfield City Fire Memorandum 380 Oak Avenue, Greenfield, CA 93927 831.674.5484 | 831.674.3149
80 19
• On April 13, 2021, GFD posted videos in English and Spanish on our Facebook page notifying property owners that fire season was coming, and all properties were required to be abated of hazardous vegetation and refuse by May 1, 2021. • On May 1, 2020, the Greenfield Fire Department (GFD) announced on Social Media and through a press release given to local media, that Fire Season had been declared in Monterey County. The media release also included a reminder to property owners that all property in the City of Greenfield was required to be abated of hazardous vegetation and refuse in preparation of fire season. • On May 3, 2021, you were sent a letter advising you that property in your name was out of compliance with City of Greenfield Ordinance 8.16 and was required to be abated at your earliest convenience. This letter included pictures showing the hazards on your property.
• On May 27, 2021, a second courtesy letter was mailed to you advising that your property remained out of compliance and that the City Council would determine if your property was a public nuisance at the June 8, 2021, City Council Meeting.
You were also advised that abating the hazards on your property would end the requirement for the City to take any additional action. • On June 8, 2021, the Greenfield City Council adopted Resolution 2021-45, which declared that your property was out of compliance with Ordinance 8.16 and was a public nuisance. It was noted that neither you nor any representative spoke on your behalf during the public comment portion of this agenda item at the city council meeting.
• On June 10, 2021, your property was tagged with an order to abate notice and you were mailed a USPS certified letter containing an order to abate. On both the tag and order mailed to you, you were advised to immediately abate the hazards on your property. Additionally, the tag and order advised you that if you failed to abate the hazards on your property a Public Hearing would take place on July 13, 2021, at 6:00 pm where the City Council would consider any objections you have before they ordered the Fire Chief and/or his designee to enter your property to begin mitigation.
• On June 21, 2021, GFD received a signed notification from the USPS that you or a representative had received the certified letter containing the Order to Abate. • On July 13, 2021, a Public Hearing was held during the scheduled City Council Meeting to determine if Resolution 2021-56 would be signed and order the Fire Chief and/or his designee to enter your property and abate the hazards. It was noted that neither you nor any representative spoke on your behalf during the Public Hearing. Resolution 2021-56 was approved unanimously and signed. 81 20
• On July 30, 2021, a local contractor and I entered your property to photograph the current condition of the property and to begin hazard abatement. Your property was then abated of the hazards by the contractor. To access your property, I was required to cut a pad lock. The pad lock was replaced to ensure the security of your property. A key for the replacement pad lock can be obtained by calling the number listed above.
It is highly recommended that you pay for the services provided to you by the date identified on the invoice. Failure to pay the invoice will lead to the City contacting the Monterey County Assessor to begin the process of putting a lien on your property. It is the intent of the City that all expenses associated with the abatement of hazards on private property shall be at the property owner’s expense and shall not be subsidized by taxpayers. If you have any questions, please call me at the number listed above. 82 21
City of Greenfield
PO Box 127 / 599 El Camino Real
Greenfield, CA 93927
831-674-5591 831-674-3149
www.ci.greenfield.ca.us
INVOICE EXAMPLE
Property Owner Name: Jane Doe Address of Property: 123 Main Street APN: 000-000-010-000 Date(s) of Abatement: 07/15/2022
General Labor $43.00/per hour/per employee
Number of Employees: 3
Total Number of Hours: 36
Equipment, Materials, and Service Fees (includes operator fee) Backhoe or Tractor $150.00/hour (plus damage to tires if applicable) Dump Truck $150.00/hour (plus disposal fee if applicable) Weed Eater $75.00 (plus equipment damage if applicable) Total Number of Hours: 4 hours tractor, 12 hours weed eater Administrative Fee (costs associated with property inspections, notifications, postage, and staff time spent on other administrative and logistical tasks) Administrative Fee: $300.00
Total Cost of Abatement:$3,348.00
Date Payment is Due:09/01/2022
Please make payment to:
City of Greenfield Fire Department
PO Box 127
Greenfield, CA 93927
83 1
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
MEMORANDUM: 06/17/2024
AGENDA DATE: 06/25/2024
TO: Mayor and City Council
FROM: Guillermo Mixer, Chief of Police
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GREENFIELD ACCEPTING THE
CALIFORNIA HIGHWAY PATROL CANNABIS TAX
FUND GRANT PROGRAM IN THE AMOUNT OF
$120,000 AND APPROVING A $120,000 BUDGET
APPROPRIATION FOR THE GRANT
BACKGROUND
The California Highway Patrol (CHP) awarded the Greenfield Police Department $120,000 for the Cannabis Tax Fund Grant Program (CTFGP), which will support our ongoing enforcement and education programs to help reduce the persons injured or killed because of impaired driving. This grant will allow the police department to conduct training, education, prevention, and the enforcement of traffic laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products within our community. The funding will be used for the following expenses:
• DUI/DL Checkpoints and patrols focused on impaired drivers. • High-visibility DUI saturation patrols targeting distracted drivers. • Acquisition of screening devices to assist with identifying drug and alcohol use during DUI investigations.
• Community presentations on traffic safety issues such as distracted driving, impaired driving, speeding, and pedestrian safety.
• Collaborate enforcement efforts with neighboring agencies. • Officer training and certification, Standard Field Sobriety Test (SFST), Advanced Roadside Impaired Driving Enforcement (ARIDE), Drug Recognition Expert (DRE) and DUI Checkpoint Planning and Management.
84 2
BUDGET AND FINANCIAL IMPACT
None. The California Highway Patrol, Cannabis Tax Fund Grant Program was not included in the adopted Fiscal Year 2024/2025 Operating Budget, and staff recommends City Council approve a $120,000 budget appropriation of the grant. The listed accounts will be used to monitor the expenditures and reimbursements of the grant:
201-43627.000 CTFGP Grant Revenue
201-215-65414.000 CTFGP Grant Expenses
PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION #2024-84, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD ACCEPTING THE CALIFORNIA
HIGHWAY PATROL CANNABIS TAX FUND GRANT PROGRAM IN THE
AMOUNT OF $120,000 AND APPROVING A $120,000 BUDGET
APPROPRIATION FOR THE GRANT.
Attachment A: Resolution
Attachment B: Grant Approval from California Highway Patrol 85 RESOLUTION NO. 2024-84
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD ACCEPTING THE CALIFORNIA HIGHWAY
PATROL CANNABIS TAX FUND GRANT PROGRAM FUNDS IN
THE AMOUNT OF $120,000 AND APPROVE A $120,000 BUDGET
APPROPRIATION FOR THE GRANT
WHEREAS, The City of Greenfield City Council desires to undertake a project designated as the Cannabis Tax Fund Grant Program (CTFGP), to be funded through the California Highway Patrol (CHP); and
WHEREAS, the funds awarded to the Greenfield Police Department total $120,000 to be used in Fiscal year 2024/2025;
NOW, THEREFORE, BE IT RESOLVED, that the Chief of Police of the City of Greenfield is authorized to execute on behalf of the City of Greenfield City Council the attached contract, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.
BE IT FURTHER RESOLVED that a $120,000 budget appropriation is approved for the Grant.
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the 25th day of June 2024, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
Robert White, Mayor
Attest:
Ann F. Rathbun, City Clerk
86 State of California -- Transportation Agency GAVIN NEWSOM, Governor
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Safety, Service, and Security An Internationally Accredited Agency 601 North 7th Street
Sacramento, CA 95811
(916) 843-4360
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 6, 2024
File No.: 060.15426.17369
Sergeant Bryan De La Torre
Greenfield Police Department
599 El Camino Real
Greenfield, CA 93927
Dear Sergeant De La Torre:
On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the Greenfield Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $120,000.00. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.
The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.
Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.
The CHP looks forward to partnering with you and your agency on this project in an effort to make California’s roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.
Sincerely,
K. M. DAVIS, Chief
Enforcement and Planning Division
87 1
AGENDA DATE: June 20, 2024
MEETING DATE: June 25, 2024
TO: Mayor and Councilmembers
FROM: City Attorney
TITLE: ADOPT A RESOLUTION APPROVING AMENDMENTS TO THE
COUNCIL CODE OF CONDUCT AND COUNCIL RULES OF
ORDER AND PROTOCOLS
BACKGROUND AND DISCUSSION
The City Council has adopted two (2) sets of rules to govern its own conduct: (1) the Council Rules of Order and Protocols (“Council Rules”) and (2) the City Council Code of Conduct (“Code of Conduct”). The Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement. The Code of Conduct generally governs the way Councilmembers should treat one another, City staff, constituents, and others while representing the City. The Council Rules and Code of Conduct are in addition to conduct the City Council is required to adhere to under State law.
At the City Council meeting on January 23, 2024, the City Council asked that the Council Rules and Code of Conduct be agendized for Council discussion. At the City Council meeting on February 13, 2024, the City Council heard a presentation summarizing the contents of each of these policy documents and analyzing sections that may be unclear and/or may benefit from revision. At that meeting, the City Council expressed interest in amending the Council Rules and Code of Conduct and directed the City Attorney to bring back an agenda item that will allow the City Council to discuss how they would like to proceed with such amendments. At the City Council meeting on February 27, 2024, the City Council discussed how they would like to proceed with amendments to the Council Rules and Code of Conduct. At that meeting, the City Council chose to amend the Council Rules and Code of Conduct in a study session.
City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
88 2
On April 4, 2024, the City Council held a study session in which the City Council directed the City Attorney to make several amendments to the Council Rules and Code of Conduct. In addition, the City Council requested more information regarding how other City Councils regulate Councilmember use of social media and interaction with the media. On May 14, 2024, the City Attorney presented this additional information to the City Council and the City Council provided direction on how they would like the City to regulate Councilmember use of social media and interaction with the press.
Based upon City Council input at the above-described public meetings, the City Attorney has made the following amendments to the Council Rules and Code of Conduct.
Council Rules and Protocols
Section Amendment
I. Duties of the City Council,
Mayor
Added language regarding City Council districts.
II. Meetings and Notice Added language to indicate that some proclamations and presentations will be heard at special meetings starting at 5:30 p.m. on regular City Council meeting days.
II. Meetings and Notice Added language to explain City Council meetings follow Rosenberg’s Rules of Order.
III. Agenda Simplified the language related to adding items to City Council meeting agendas.
IV. Voting Added language to explain that a roll call vote must be taken when one (1) or more Councilmembers is
attending a Council meeting remotely.
IV. Voting Deleted the sentence, “This continuance suspends the running of any time in which action of the City Council is required by law,” because this is not necessarily
compliant with State law.
IV. Voting Added language indicating when a Councilmember is prohibited from voting on an item due to a conflict of
interest.
V. Motions Deleted this section because the City Council will defer to Rosenberg’s Rules of Order when making motions.
IX. Public Participation at Council
Meetings
Removed reference to speaker cards, as speaker cards
are not currently used at City Council meetings.
IX. Public Participation at Council
Meetings
Added language to indicate how a member of the public
participating via Zoom should “raise their hand” to
make public comment.
IX. Public Participation at Council
Meetings
Added language explaining that a public commenter
who must use a translator to be understood by the City
Council should be allotted additional time for public
comment.
IX. Public Participation at Council
Meetings
Amended the “Public Decorum” section to ensure it
complies with the First Amendment of the Constitution
and the Brown Act.
89 3
X. Teleconference Participation Amended this section to reflect recent changes to the Brown Act related to remote attendance at City Council
meetings by City Councilmembers.
XI. Public Requests –
Proclamations/Presentations
A sentence was added to require the recipient of a
proclamation to be present at the City Council meeting
at which the proclamation will be presented.
XI. Public Requests –
Proclamations/Presentations
The maximum length for presentations was increased
from five (5) to fifteen (15) minutes.
XII. Travel Expenses and
Reimbursement Rules
Added language to indicate that travel expenses are
reimbursed based upon the IRS’s published rates.
XV. Applicability Amended language to make clear that the Council Rules may be modified by a majority of the City Council.
Council Code of Conduct
Section Amendment
II. B. Conduct at Public Meetings Added language to require Councilmembers who will be absent from a City Council
meeting to notify the City Manager, City
Clerk, and Mayor in advance.
II. D. Council Interaction with the Public and
Media
Added language requiring Councilmembers to
notify the City Manager when they will be
interacting with the media.
II. D. Council Interaction with the Public and
Media
Added language to prohibit Councilmembers
from interacting with one another’s social
media accounts and requiring
Councilmembers to have separate City and
personal social media accounts.
II.G. Enforcement Added language to clarify how complaints against Councilmembers will be handled.
II.G. Enforcement Added a definition of “censure.”
RECOMMENDATION
ADOPT RESOLUTION #2024-85, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GREENFIELD APPROVING AMENDMENTS TO THE CITY COUNCIL RULES AND PROTOCOLS AND THE CITY COUNCIL CODE OF CONDUCT.
ATTACHMENTS
Council Code of Conduct_Redline Version
Council Code of Conduct_Clean Version
Council Rules and Protocols_Redline Version
Council Rules and Protocols_Clean Version
90 RESOLUTION NO. 2024-85
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
APPROVING AMENDMENTS TO THE COUNCIL CODE OF CONDUCT AND COUNCIL RULES OF
ORDER AND PROTOCOLS
WHEREAS, the City Council of the City of Greenfield (“City”) has adopted two (2) sets of rules to govern its own conduct: (1) the Council Rules of Order and Protocols (“Council Rules”) and (2) the City Council Code of Conduct (“Code of Conduct”); and
WHEREAS, the Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement; and WHEREAS, the Code of Conduct generally governs the way Councilmembers should treat one another, City staff, constituents, and others while representing the City; and WHEREAS, at the City Council meeting on January 23, 2024, the City Council asked that the Council Rules and Code of Conduct be added to a future City Council meeting agenda for City Council discussion; and WHEREAS, at the City Council meeting on February 13, 2024, the City Council heard a presentation summarizing the contents of each of these policy documents and analyzing sections that may be unclear and/or may benefit from revision; and
WHEREAS, at the City Council meeting on February 27, 2024, the City Council discussed how they would like to proceed with amendments to the Council Rules and Code of Conduct and determined that the City Council should hold a study session; and
WHEREAS, on April 4, 2024, the City Council held a study session in which the City Council directed the City Attorney to make several amendments to the Council Rules and Code of Conduct; and WHEREAS, on May 14, 2024, the City Council further directed the City Attorney to add additional language to the Council Code of Conduct related to City Councilmember interaction with social media and the press.
NOW THEREFORE, BE IT RESOLVED, that the City Council resolves to adopt amended Council Code of Conduct and Council Rules and Protocols, as presented in Exhibit A to this resolution.
PASSED AND ADOPTED by the City Council of the City of Greenfield on this 25th day of June 2024, by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
__________________________
Robert White, Mayor
ATTEST:
__________________________
Ann Rathbun, City Clerk
Exhibit A: 2024 Council Code of Conduct and Council Rules and Protocols 91 1
CITY OF GREENFIELD
CITY COUNCIL
CODE OF CONDUCT
CITY OF GREENFIELD
PO BOX 127
599 EL CAMINO REAL
GREENFIELD, CA 93927 831-
674-5591
WWW.CI.GREENFIElD.CA.US
ADOPTED ON JUNE 27, 2017
92 2
CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
I. PURPOSE
The purpose of this Code of Conduct ("Code") is to define the role of elected and appointed officials (members of the City Council and its subsidiary Commissions and Boards, collectively "City officials" or "officials") in the governance of the City. This Code of Conduct is designed to describe the manner in which Councilmembers should treat one another, City staff, constituents, and others they come into contact with in representing the City of Greenfield. This Code consists of policies intended to advance the City's goals of providing efficient and high quality services to its residents and providing a safe and productive work environment for its employees.
It is not possible for a code of this kind to anticipate and provide a rule of conduct for all situations. At bottomminimum, it is expected that officials will manage their behavior in a manner consistent with the rules that follow, respect the chain of command and behave within the bounds of their authority. It is also expected that officials will treat each other, City employees, residents and business-people with courtesy and respect in a manner that reflects well on the City.
This City Council code of conduct should not be interpreted to conflict with other rights and responsibilities of the City's public officials set forth in this code or Federal, State, or local law. The City Council Code of Conduct shall be the definitive document relating to ethical conduct by Greenfield Councilmembers.
II. POLICY
What follows are general policies governing the conduct of City officials:
A. General Conduct
1. Councilmembers must refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.
2. Councilmember duties must be performed in accordance with the processes and rules of order established by the City Council.
3. Council decisions must be based upon the merits and substance of the matter at hand.
4. It is the responsibility of Councilrnembers to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Councilmembers and the public prior to acting on the matter. 93 3
5. Appropriate City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep staff informed.
6. Councilmembers must not attend internal staff meetings or meetings between City staff and third parties unless invited by City staff or directed by Council to do so.
B. Conduct at Public Meetings:
1. If at all possible, Councilmembers who will be absent from a Council meeting must notify the City Clerk, the City Manager, and the Mayor as early in advance of the meeting as possible.
1.2. All Councilmembers must refrain from abusive conduct, verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff or the public.
2.3. Councilmember Members must prepare themselves for public issues, listen courteously and attentively to all public discussions before the Council.
3.4. Councilmembers must refrain from interrupting other speakers, making personal comments not germane to the business of the Council, or otherwise interfering with the orderly conduct of the meetings.
4.5. Councilmembers must recognize the responsibility of the Mayor to maintain order, keep discussion on track, and focus discussion on the agenda items at hand.
5.6. CouncilrnembersCouncilmembers must base decisions on the merits and substance of the matter at hand rather than on unrelated considerations.
C. Council Interaction with City Staff
1. Council requests for research or other staff work must be directed to the City Manager, or the City Attorney regarding legal matters.
2. If more than fifteen minutes of staff time will be required to complete the task/project, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item.
3. Staff responses prepared to Council inquiries shall be distributed to all City Councilmembers.
4. Councilmembers must not direct staff to initiate any action, change a course of action, or prepare any report. A Councilmember shall not initiate any project or study without the approval of the majority of the Council. 94 4
5. Councilmembers must not attempt to pressure or influence discussions, recommendations, workloads, schedules, or department priorities absent the approval of a majority of the Council.
6. Whenever possible, Councilmembers should direct questions ahead of time to the City Manager and/or the appropriate Department staff so that they can provide the desired information at the Council meeting.
7. Any concerns by a member of the City Council regarding the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Councilmembers must not reprimand employees directly nor should they communicate their concerns to anyone other than the City Manager.
8. Councilmembers may direct routine inquiries to either the City Manager or appropriate department head.
9. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. City staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on duty or in uniform.
D. Council Interaction with the Public and the Media
l. Councilmembers may use their title only when conducting official City business, for information purposes, or as an indication of background and expertise, carefully considering whether they are exceeding or appearing to exceed their authority.
2. Once the City Council has taken a position on an issue, all official City correspondence regarding that issue will reflect the Council's adopted position.
3. In most instances, the Council will authorize the Mayor to send letters stating the City's official position to appropriate legislators.
4. City letterhead may only be used by Councilmembers for official City business.
5. If a member of the City Council appears before another governmental agency organization to give a statement on an issue affecting the City, the Councilmember should indicate the majority position and opinion of the CouncilCouncil.
6. Personal opinions and comments, whether verbal or in writing, may be expressed only if the Councilmember clarifies that these statements do not reflect the official position of the City Council.
7. Councilmembers must not make representations or promises to any third party regarding the future actions of the City or of the body of which they are a member, 95 5
unless such representation or promise has been duly authorized by the appropriate body.
8. Councilmembers shall manage, maintain, and interact with their own and each other’s social media platforms in a manner that is consistent with the Brown Act.
To that effect, Councilmembers shall not discuss, deliberate, or express opinions on any issue within the subject matter jurisdictions of the City on social media if the interaction may result in a Brown Act violation. Interactions include “likes”, “shares”, “retweets”, etc.
9. To the extent that a Councilmember maintains social media accounts, Councilmembers shall maintain separate government and personal social media accounts. All posts and/or social media activity related to subject matters within the jurisdiction of the City shall occur on the Councilmember’s government social media accounts.
7.10. Councilmembers shall notify the City Manager whenever they are contacted by a member of the press to comment upon or appear when the issue being reported is within the subject matter jurisdiction of the City. The press includes, but is not limited to, newspapers, magazines, radio stations, podcasts, television stations, and online press platforms. To the extent possible, the Councilmember should notify the City Manager prior to the press interaction. The City Manager will then inform all of City Council about the press interaction.
E. Council Interaction with City Advisory Bodies
1. Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council.
2. The City Council as a whole shall provide direction and guidance to its advisory bodies.
F. Confidential Information
1. Councilmembers must respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City.
2. Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.
G. Social Media
H. Enforcement
Every City official is expected to observe the foregoing policies and rules when engaged in City business.
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1. Complaints alleging a violation of this Code of Conduct by a City official should be directed to the City Manager and/or the City Attorney. Upon receipt of a complaint of a minor nature, the City Manager and the City Attorney must together determine a course of action.will forward the complaint to the Mayor and the Councilmember against whom the complaint was made or, if the complaint is against the Mayor, to the Mayor Pro Tempore and the Mayor. If the original complaint was sent to one or more Councilmembers who are not the subject of the complaint and are not the Mayor, the City Manager and/or City Attorney will forward the complaint to all Councilmembers.
2. The City Manager and the City Attorney must , should they fail to resolve the complaint or should the complaint be of a serious nature, consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tern or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.
3. Should less drastic measures fail, the City Council may in a public meeting impose one or more of the following sanctions:
i. Reprimand or censure – censure is a formal statement of disapproval by the City Council in the form of a resolution that is adopted by majority vote of the City Council.
ii. Censure
iii. Loss of committee or liaison assignments
iv.ii. Removal from an appointed committee, commission, or board v.iii. Loss of staff support or use of City resources.
iv. Other penalties as may be applicable under the circumstances. 97 CITY OF GREENFIELD
CITY COUNCIL
CODE OF CONDUCT
CITY OF GREENFIELD
PO BOX 127
599 EL CAMINO REAL
GREENFIELD, CA 93927 831-
674-5591
WWW.CI.GREENFIElD.CA.US
ADOPTED ON JUNE 27, 2017
AMENDED ON JUNE 25, 2024
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CITY OF GREENFIELD
ADMINISTRATIVE POLICIES AND PROCEDURES
CITY COUNCIL CODE OF CONDUCT
I. PURPOSE
The purpose of this Code of Conduct ("Code") is to define the role of elected and appointed officials (members of the City Council and its subsidiary Commissions and Boards, collectively "City officials" or "officials") in the governance of the City. This Code of Conduct is designed to describe the manner in which Councilmembers should treat one another, City staff, constituents, and others they come into contact with in representing the City of Greenfield. This Code consists of policies intended to advance the City's goals of providing efficient and high-quality services to its residents and providing a safe and productive work environment for its employees.
It is not possible for a code of this kind to anticipate and provide a rule of conduct for all situations. At minimum, it is expected that officials will manage their behavior in a manner consistent with the rules that follow, respect the chain of command, and behave within the bounds of their authority. It is also expected that officials will treat each other, City employees, residents, and businesspeople with courtesy and respect in a manner that reflects well on the City.
This City Council code of conduct should not be interpreted to conflict with other rights and responsibilities of the City's public officials set forth in this code or federal, state, or local law. The City Council Code of Conduct shall be the definitive document relating to ethical conduct by Greenfield Councilmembers.
II. POLICY
What follows are general policies governing the conduct of City officials:
A. General Conduct
1. Councilmembers must refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.
2. Councilmember duties must be performed in accordance with the processes and rules of order established by the City Council.
3. Council decisions must be based upon the merits and substance of the matter at hand.
4. It is the responsibility of Councilmembers to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Councilmembers and the public prior to acting on the matter.
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5. Appropriate City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep staff informed.
6. Councilmembers must not attend internal staff meetings or meetings between City staff and third parties unless invited by City staff or directed by Council to do so.
B. Conduct at Public Meetings:
1. If possible, Councilmembers who will be absent from a Council meeting must notify the City Clerk, the City Manager, and the Mayor as early in advance of the meeting as possible.
2. All Councilmembers must refrain from abusive conduct, verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.
3. Councilmembers must prepare themselves for public issues, listen courteously and attentively to all public discussions before the Council.
4. Councilmembers must refrain from interrupting other speakers, making personal comments not germane to the business of the Council, or otherwise interfere with the orderly conduct of the meetings.
5. Councilmembers must recognize the responsibility of the Mayor to maintain order, keep discussion on track, and focus discussion on the agenda items at hand.
6. Council members must base decisions on the merits and substance of the matter at hand rather than on unrelated considerations.
C. Council Interaction with City Staff
1. Council requests for research or other staff work must be directed to the City Manager, or the City Attorney regarding legal matters.
2. If more than fifteen minutes of staff time will be required to complete the task/project, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item.
3. Staff responses prepared to Council inquiries shall be distributed to all City Councilmembers.
4. Councilmembers must not direct staff to initiate any action, change a course of action, or prepare any report. A Councilmember shall not initiate any project or study without the approval of the majority of the Council.
5. Councilmembers must not attempt to pressure or influence discussions, recommendations, workloads, schedules, or department priorities absent the approval of a majority of the Council.
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4 6. Whenever possible, Councilmembers should direct questions ahead of time to the City Manager and/or the appropriate department staff so that they can provide the desired information at the Council meeting.
7. Any concerns by a member of the City Council regarding the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Councilmembers must not reprimand employees directly nor should they communicate their concerns to anyone other than the City Manager.
8. Councilmembers may direct routine inquiries to either the City Manager or appropriate department head.
9. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. City staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on duty or in uniform.
D. Council Interaction with the Public and the Media
1. Councilmembers may use their title only when conducting official City business, carefully considering whether they are exceeding or appearing to exceed their authority.
2. Once the City Council has taken a position on an issue, all official City correspondence regarding that issue will reflect the Council's adopted position.
3. In most instances, the Council will authorize the Mayor to send letters stating the City's official position to appropriate legislators.
4. City letterhead may only be used by Councilmembers for official City business.
5. If a member of the City Council appears before another governmental agency organization to give a statement on an issue affecting the City, the Councilmember should indicate the majority position and opinion of the Council.
6. Personal opinions and comments, whether verbal or in writing, may be expressed only if the Councilmember clarifies that these statements do not reflect the official position of the City Council.
7. Councilmembers must not make representations or promises to any third party regarding the future actions of the City or of the body of which they are a member, unless such representation or promise has been duly authorized by the appropriate body.
8. Councilmembers shall manage, maintain, and interact with their own and each other’s social media platforms in a manner that is consistent with the Brown Act.
To that effect, Councilmembers shall not discuss, deliberate, or express opinions on any issue within the subject matter jurisdictions of the City on social media if 101
5 the interaction may result in a Brown Act violation. Interactions include “likes,” “shares,” “retweets,” etc.
9. To the extent that a Councilmember maintains social media accounts, Councilmembers shall maintain separate government and personal social media accounts. All posts and/or social media activity related to subject matters within the jurisdiction of the City shall occur on the Councilmember’s government social media accounts.
10. Councilmembers shall notify the City Manager whenever they are contacted by a member of the press to comment upon or appear when the issue being reported is within the subject matter jurisdiction of the City. The press includes, but is not limited to, newspapers, magazines, radio stations, podcasts, television stations, and online press platforms. To the extent possible, the Councilmember should notify the City Manager prior to the press interaction. The City Manager will then inform all of City Council about the press interaction.
E. Council Interaction with City Advisory Bodies
1. Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council.
2. The City Council as a whole shall provide direction and guidance to its advisory bodies.
F. Confidential Information
3. Councilmembers must respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City.
4. Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.
G. Social Media
H. Enforcement
Every City official is expected to observe the foregoing policies and rules when engaged in City business.
1. Complaints alleging a violation of this Code of Conduct by a City official should be directed to the City Manager and/or the City Attorney. Upon receipt of a complaint, the City Manager and the City Attorney will forward the complaint to the Mayor and the Councilmember against whom the complaint was made or, if the complaint is against the Mayor, to the Mayor Pro Tempore and the Mayor. If the original complaint was sent to one or more Councilmembers who are not the subject of the 102
6 complaint and are not the Mayor, the City Manager and/or City Attorney will forward the complaint to all Councilmembers.
2. The City Manager and the City Attorney must consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tern or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.
3. Should less drastic measures fail, the City Council may in a public meeting impose one or more of the following sanctions:
i. Reprimand or censure – censure is a formal statement of disapproval by the City Council in the form of a resolution that is adopted by majority vote of the City Council.
ii. Removal from an appointed committee, commission, or board. iii. Loss of staff support or use of City resources.
iv. Other penalties as may be applicable under the circumstances. 103
CITY COUNCIL RULES OF ORDER
AND PROTOCOLS
CITY OF GREENFIELD
599 EL CAMINO REAL
GREENFIELD, CA 93927
ADOPTED: MAY 8, 2012
AMENDED: SEPTEMBER 8, 2015
AMENDED: JULY 26, 2016
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS
TABLE OF CONTENTS
I. DUTIES OF THE CITY COUNCIL, MAYOR
II. MEETINGS AND NOTICE
III. AGENDA
IV. VOTING
V. THE MINUTES
VI. ACTIONS
VII. MOTIONS
VIII.VII.CONDUCT OF PUBLIC HEARING
IX.VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
X.IX. TELEPHONE PARTICIPATION – MEETINGS
XI.X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
XII.XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
XIII.XII. CITY OF GREENFIELD COMMUNICATIONS
GUIDELINES - MAYOR/COUNCIL – MANAGER – STAFF
XIV.XIII. MISCELLANEOUS
XV.XIV.APPLICABILITY
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS
I. DUTIES OF THE CITY COUNCIL, MAYOR
A. The Council. The City Council consists of five (5) members, including an elected Mayor and four (4) Council Members, each of whom shall be a registered voter residing in the City. The four (4) members of the City Council shall be elected by-district while the Mayor shall be elected at-large. Terms are set in accordance with Government Code Section 36503.
B. Mayor. The Mayor is elected by the people in accordance with Elections Code Section 32100 et seq. The Mayor is the official head of the City of Greenfield for all ceremonial purposes. The Mayor is entitled to vote on all matters but does not possess any veto power. The Mayor shall state every question coming before the Council, call for a vote, and announce the decision of the Council. The Mayor signs all ordinances and the approved minutes for all City Council meetings. The Mayor must execute such documents as directed by vote of the Council. The Mayor also makes appointments to all commissions and committees, with the approval of a majority of the City Council.
The Mayor is the presiding officer at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore is the presiding officer, and in the absence of the Mayor Pro Tempore, the remaining Council Members shall select a presiding officer. The presiding officer preserves decorum and determines all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken and seconded, the question is “Shall the decision of the presiding officer be sustained?” A majority vote of the Council sustains the presiding officer’s determination. Otherwise, the ruling is reversed. If in doubt on a point, the presiding officer may submit the question to the Council, in which case a majority vote prevails.
C. Mayor Pro Tempore. The Mayor Pro Tempore (Mayor Pro Tem) is elected from those on the Council after the certification of each regular election. In the absence of the Mayor, the Mayor Pro Tem possesses the powers and performs the duties of the Mayor.
II. MEETINGS AND NOTICE
A. Public. All Council meetings are open to the public, with a prepared agenda, and all persons shall be permitted to attend all meeting except those closed sessions held in accordance of law (such as personnel, litigation matters or real estate negotiations).
B. Regular meetings. Regular meetings shall be held as authorized by resolution of the City Council, unless a change in meeting date is authorized by majority vote of the Council.
Once convened, such meeting may be adjourned to another location within the City if unusually large crowds or other circumstances warrant. Regular Council meetings shall convene promptly at 6:00 PM. If the meeting agenda includes more than three proclamations and/or presentations, a special meeting will be held at 5:30 PM to hear the proclamations and/or presentations. If the proclamations and/or presentations are completed prior to 6:00 PM, the special meeting will be adjourned and the regular City 106
Council meeting will resume at 6:00 PM. Matters not completed by 10:00 PM will be continued to the next adjourned or regular meeting, unless a majority of the Council Members present at the meeting vote to continue the matter past 10:00 PM. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled.
No action shall be taken on any item not appearing on the posted agenda. At least seventy-two (72) hours before a regular meeting of the City Council, the City Clerk, or designee, shall post in a public place an agenda containing the time and place of the Regular Meeting, the business to be transacted at the regular meeting, and information regarding requests for disability-related modification of accommodation. The agenda shall also be posted on the City’s website, except where the Brown Act does not so require.
C. Special Meetings. Special Meetings of the Council may be called by the City Manager, Mayor or majority of members of the Council with at least twenty-four (24) hours noticehours’ notice by delivering, personally or by mail, written notice (i.e., the agenda) of the meeting to each Council Member and to each local newspaper of general circulation, radio or television station on record as having requested notice in writing, and as set forth in Government Code section 54950 et seq. Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website, except where the Brown Act does not so require. Such notice must specify the time and place of the Special Meeting and the business to be transacted. Written notice may be dispensed of by and Council Member who files with the Clerk a waiver of notice.
Written notice may also be delivered via email. Only business contained in the notice may be considered at such meeting.
D. Cancelled Meeting. Notice of cancellation of a meeting shall be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible after the cancellation has occurred. The City Clerk shall also endeavor to remove the meeting agenda from the City’s website as soon as possible.
E. Emergency Meeting. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the City Council may hold an emergency meeting without complying with either the twenty-four (24) hour notice requirement or the twenty-four (24) hour posting requirement of section 54956 of the Government Code. All other Special Meeting section 54956 requirements (other than notice) are applicable to an emergency meeting.
For purposes of this section, an emergency situation may be defined as: (a) a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council; or (b) a dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring the City Council to provide one-hour notice before holding an emergency meeting under this section; or (c) aAny other event or occurrence as specified as an emergency situation by Government Code section 54956.5.
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Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings (pursuant to Government Code section 54956) shall be notified by telephone, by the presiding officer of the legislative body, or designee thereof, one hour prior to the emergency meeting or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. If telephone services are not functioning, notice requirements are waived and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.
During an emergency meeting, the Council may hold closed session if agreed to by twothirds (2/3) of the Council, or if less than two-thirds (2/3) are present, by unanimous vote of present members.
All Special Meeting requirements, as prescribed by Section II (C) shall be applicable to a meeting called pursuant to this section, with the exception of the twenty-four (24) hour notice requirement.
The minutes of a meeting called pursuant to this section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.
F. Study Session: The Council may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor or a majority of the Council Members. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session. Study sessions shall be devoted to the exchange of information deemed essential before a regular Council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion of the Presiding Officer and subject to Council concurrence and compliance with the Brown Act. Study Page sessions need not be so designated, but may be called idea sessions, information sessions, workshops, etc.
G. Closed Session. Closed sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items must remain confidential.
Written reports and/or exhibits or materials furnished to members of the Council as part of the closed session must not be copied or saved and must be returned to staff at the conclusion of the closed session. No member of the Council, employee of the City or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in a closed session unless authorized by a majority of the Council. All public statements, information and press releases related to closed session 108
items should be handled by the City Attorney or as otherwise directed by a Council majority. Any suspected violation of the confidentiality of a closed session discussion shall be reported to the City Attorney. The City Attorney shall be held responsible for a follow-up interview and potential investigation regarding the suspected violation. “Confidential Information” may be interpreted as a communication, written or verbal, made in closed session that is specifically related to the legal basis for conducting the closed session.
H. Audible Recordings. All regular, emergency and special meetings shall be audibly recorded and made available to the public within ten (10) working days of the meeting in question.
All recordings of meetings shall be kept indefinitely.
I. Rules of Procedure. The City Council has adopted Rosenberg’s Rules of Order which shall govern City Council meeting procedure.Page 4
III. AGENDA
A. The Brown Act requires that no action may be taken at any time unless on a printed and posted agenda containing sufficient information to apprise a reasonable person of the scope of any proposed action.
B. Preparation of Draft Agenda. Prior to agenda posting, a draft agenda shall be prepared by the City Manager for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof.
The City Manager (a) may place items on the draft agenda for discussion and/or action; (b) shall place an item on the draft agenda for discussion and/or action if requested by the Mayor at a previous Council meeting during City Council comments and/or (c) shall place an item on the draft agenda for discussion only by any Council Member at a previous Council meeting during City Council comments.
Upon receipt of any such requests, said item should be placed on the next available meeting agenda, unless otherwise directed by the requesting Council Member/Mayor. If the Council Member requests an item for which the Council has already taken action or removed from formal consideration to be placed on the agenda, the requesting Council Member must obtain the consent of the majority of the Council for the item to be placed on the agenda.
C. Request from Public: Any person may request placement of a matter on the Council agenda by submitting a written request with the agreement and approval of a sponsoring Council Member. The Council Member shall take the written request and bring it to the attention of the City Manager. The City Manager shall respond in writing to the Council Member as to the approval or denial of the request.
D. Contents of Agenda. The final agenda shall specify the time and location of the meeting. The agenda shall contain, when required by law or when appropriate, the following headings:
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1. Call Meeting to Order
2. Roll Call of Members
3. Invocation
4. Pledge of Allegiance
5. Agenda Review
6. Public Comment
7. Consent Calendar
8. Mayor’s Presentations, Proclamations, Communications, Resolutions
9. Public Hearings
10. City Council Business
11. Adjourn to Closed Session
12. Reconvene to Open Session
13. Brief Reports on Conferences, Seminars & Meetings Attended by Mayor and City Council
14. Comments from City Council
15. Adjourn
Modifications to Approved Draft Agenda: After the draft agenda is approved by the City Manager and before the posting of said agenda for the City Council meeting in which the items will be addressed, additional items shall be placed on said agenda when:
E. Posting of Agenda. At least seventy-two (72) hours prior to a regular meeting and twenty-four (24) hours prior to a Special Meeting, the City Clerk shall post the agenda in a place accessible to the public at City Hall and on the City web site, and as further explained in Section II. Whenever possible, staff reports will be made available to the Council, public, and press seventy-two (72) hours before the meeting. Packet materials or any supplemental material shall be delivered to Council Members on a weekday by 5:00 PM either in person or by email.
F. Matters Not Appearing on the Agenda. No action or discussion shall take place on any item not appearing on the agenda for a regular meeting as posted, unless:
1. The City Council determines by majority vote that an emergency situation exists as described in Section II (E).
2. The City Council determines by a two-thirds (2/3) vote of the members of the City Council present at the meeting, or, if less than two thirds of the members are present, an unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.
3. The item was included in a posted agenda for a prior meeting held not more than five (5) calendar days prior to the meeting at which the item is acted upon and at the prior meeting the item was continued at the meeting at which action is being taken.
4. During Section III (C-6) (Public Comments), when an item not on an agenda is raised by a member of the public, the City Council may respond for purpose of clarification and refer to the City Manager for follow up at a later date.
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G. Order of Business. At the time set for each regular meeting, the Mayor shall call the meeting to order, and the business of the Council shall be taken up for consideration and disposition in the order set forth. The order of the agenda shall be established by the City Clerk, who may fix a time for public hearings at a later time in the meeting than its commencement. With the consent of a majority of the Council Members present, items may be taken out of order.
H. If requested, the agenda shall be made available in various formats to persons with a disability as required by Section 202 of the Americans with Disabilities Act of 1990 (41 U.S.C. sect. 12132).
IV. VOTING
A. Right to Vote. Unless disqualified, as defined in Section IV (F), below members of the City Council are entitled and have the responsibility to exercise their right to cast their vote on items of business brought before the Council. Votes are taken by voice or roll call and entered in full upon the record.
B. Quorum. Three (3) members of the City Council shall constitute a quorum of the City Council. Motions may be passed 2-1 if only three (3) attend, but resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council. (Gov. Code sec. 36936.) C. No Objection/Unanimous Consent. A properly offered and seconded motion may be passed by unanimous consent of the Council Members. The Mayor shall declare a motion, duly made and seconded, as before the City Council. The Mayor shall then declare there being no objection, the motion is adopted by unanimous consent. Any motion adopted by this method shall be considered a recorded unanimous approval of the motion in the minutes by the City Clerk.
D. Roll Call. Votes must be taken by roll call if 1) the motion requires more than a majority, or 2) any member of the City Council demands the motion be voted upon by roll call vote, or 3) if any member of the City Council is attending the City Council meeting remotely. Upon such demand, the Mayor shall request the City Clerk to conduct a roll call, with each member of the City Council declaring yea, nay, or abstain. Upon conclusion of the roll call, the City Clerk shall declare the results of the roll call. If a roll call vote is demanded, the Mayor may elect to vote last.
E. Failure to vote. Every member should vote unless disqualified for cause accepted by vote of the Council or by opinion of the City Attorney. Self-disqualification, with approval, which results in a tie vote, should be avoided, but no Council Member can be forced to vote. The abstaining Council Member essentially “consents” that a majority of the quorum may act for him/her. Tie votes are “lost motionsno action” and may be reconsidered later by motion to continuereconsider. This continuance suspends the running of any time in which action of the City Council is required by law. 111
F. Disqualification. Where a Council Member suffers a conflict of interest, bias, or predetermination, such member shall state the nature of the disqualification, leave the Dias and the Council chamber and, that Council Member’s vote or lack thereof shall not be considered, nor shall that Council Member be counted toward a quorum. State law prohibits a Council Member from voting on a matter in which that Council Member has a financial interest, as defined by state law. The City Council further discourages a Council Member from voting on a matter in which that Council Member is biased, has a non-financial conflict of interest, or may be perceived by the public to have a conflict of interest.
V. THE MINUTES
A. City Clerk Manages Minutes. The City Clerk shall draft and manage the minutes until presented to the Council, Commission or Board for approval. The Council, Commission or Board may then, by motion, make such corrections as conform to fact.
B. Content of Minutes. The minutes shall include the date, hour and place of the meeting; whether it is a regular, adjourned regular or Special Meeting; the names of the Council Members and staff present and absent; and any action taken by the City Council. The minutes should be a clear and concise statement of the actions taken at the Council meeting, including the motions made and the vote thereon.
Whenever the Council acts in a quasi-judicial proceeding such as assessment or zoning matters, it is necessary to compile a complete summary of witnesses. If any Council Member arrives late or departs before the adjournment, the minutes shall reflect his or her arrival or departure time.
C. Audible Recording. The City Clerk shall be responsible to ensure the audible recording devices are turned on prior to any City Council meetings. The recordings of all meetings shall be made available to the public within ten (10) days following the meeting. The recordings of all meetings shall be made part of the permanent record and archived with the meeting minutes.
VI. ACTIONS
A. Motions. Any Council Member may initiate an item for formal consideration by the City Council through the making of a motion. An individual Council Member may make an independent motion, may make a motion to implement staff recommendation, or may request assistance from the City Manager or City Attorney as to the form of a proposed motion. Upon making of the motion, a second Council Member may second the motion.
A duly offered and seconded motion shall be restated by the Mayor. Unless withdrawn, the City Council shall vote upon the motion as provided in Section IV.
B. Resolutions. A resolution is a formal document that records an action of the City Council. Resolutions are considered by the City Council upon motion and a proper second. Resolutions are sometimes required by law or may be recommended by the City Manager or City Attorney to record an action of the City Council which is considered of 112
particular import.
C. Ordinances. Ordinances are the vehicle used by the City Council to repeal or amend existing law, as codified in the Greenfield Municipal Code, or to enact new law pertaining to the City’s police power within the City’s boundaries. In accordance with the California Government Code, Ordinances are considered by the City Council in a two-step process:
1) unless determined to be an item of urgency by a four-fifths (4/5) vote of the City Council, ordinances are introduced by the City Council at one meeting. 2) The ordinance is then approved and adopted at a subsequent City Council meeting.
D. Vote for Reading Ordinance Title Only. The Council may read the ordinance at both first and second reading (adoption) by title only, if reading in full is waived by majority vote.
E. Adoption of the Ordinance. Adoption may occur only once five (5) days have elapsed since first reading. The Ordinance either must be read in full or Unanimous Consent procedure to be read “by title only.” The ordinance title is read, and the Council shall have a roll call vote on a motion to read by title only. If the motion to read, by title only, passes, the ordinance is ready for adoption, otherwise must be read in full.
The Council should avoid a “combination motion” to “adopt by reading title only” because if the Council splits, the passage may be defective. Ordinances may only be passed at a regular meeting, with the exception of urgency ordinances, which may be passed at a Special Meeting.
F. Effective date. All ordinances, except as provided in section 36937 of the Government Code (Urgency Ordinances) shall become effective thirty (30) days after adoption or upon such later date as may be designated in the ordinance.
G. Publishing. It is the duty of the City Clerk to publish or post the ordinance as set forth in section 36933 of the Government Code within fifteen (15) days after adoption; failure to do so may invalidate the ordinance.
2. Urgency Ordinances. If any Urgency Ordinance fails to receive an affirmative vote of four-fifths (4/5) of the members, such ordinance shall be as if it had not been read as an emergency enactment. Urgency ordinances must pass by a four-fifths (4/5) vote and be published and become effective immediately.
VII. CONDUCT OF PUBLIC HEARING
A. Format of hearing. Staff shall first provide the Council with a review of the issue, and time for Council questions. The Mayor shall then open the audience participation portion of public hearing and receive comments from the public. A presiding officer may limit a speaker’s time. If applicable, the applicant will be given the opportunity to present his or her case first, and then opponents will then be permitted to present their case. The applicant will then be allowed to present rebuttal (not supplemental) evidence and closing remarks. The Mayor will call the public hearing to be closed. After the close of the hearing, Formatted: List Paragraph, Right: 0", Space Before: 0
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the Mayor will ask for Council questions and a motion disposing of the matter. Council Members shall not speak on an issue until the public hearing is closed. After the public hearing is closed, it is inappropriate for the public to speak except to answer Council Member inquiry.
B. Evidence. The parties concerned, at this point, must be prepared to submit all evidence pertinent to their position. However, in order to save time, anyone may refer to previous testimony or to documents previously filed, as all of the records, exhibits, and minutes of other meetings are before each member, all of which is part of the record. Each speaker is required to abstain from irrelevant testimony, repetition, excessive hearsay, indulging in personalities or making statements not recorded by the City Clerk. All parties are reminded to restrict their remarks and evidence to that which is relevant, as determined by the Council. All evidence considered by the Council in reaching its decision must be retained by the City as part of the record, as a supplement to the minutes.
C. Witnesses. Each person who desires to speak must first be recognized by the Mayor.
Upon receiving recognition, the speaker may give his or her name and address for the record.
D. Petitions – Letters. Evidence in administrative hearings may not be read unless the writer is present for cross-examination or unless the other side consents.
VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
A. Timing and Scope of Public Comment. Any person may address the City Council regarding any matter with which they are concerned at the time designated for that agenda item, or on issues not on the agenda during at the “Public Comment” time in the agenda that provides an opportunity for members of the public to directly address the Council. Members of the public should make remarks or comments only on items within the jurisdiction of the City Council. Remarks not within the scope of the City Council's authority shall be ruled out of order by the Mayor.
B. Speaker Cards, Addressing the Council. Speaker cards will be provided to the public near the entrance of the Council Chambers. Members of the public that wish to speak on an agendized item should submit a completed speaker card for each item to the City Clerk prior to the meeting being called to order, although such cards will not be required. The City Clerk will be responsible to call the members of the public who have filled out a speaker in the order that they are received. If time allows members of the public that did not fill out speaker cards may approach the podium to address the Council. Any person addressing the City Council in-person should speak into the microphone at the speakers’ podium, state his or her name and address, and address all remarks to the City Council as a body, not to any individual member or to the audience. Any person addressing the City Council remotely should use the “raise hand” function to signal to the City Clerk that they wish to make public comment. No person other than the City Council and the person having the floor shall be permitted to discuss any matter either directly or through a member of the City Council without permission of the Mayor/Chair. 114
C. Use of a Translator. Members of the public who use a translator during public comment shall be allotted twice the amount of time as members of the public who do not use a translator.
D. Frequency and Duration of Oral Comments. Members of the public shall only be allowed to speak one time on each agenda item without the consent of the Mayor, the exception being applicants or representatives who have requested a particular item be placed on the agenda may provide opening and closing remarks. The duration of oral comments shall not exceed three (3) minutes unless additional time is granted by the Mayor prior to opening that agenda item. If an extension of time is granted for oral comments, such privilege shall extend to all speakers under that agenda item. Time for oral comments may not be donated or extended to a speaker from other members of the public in attendance.
E. Picking a Representative for a Group of Speakers. When an identifiable group of persons wishes to address the City Council, on the same agenda item, the Mayor shall have the discretion to request that a spokesperson be chosen by the group to address the City Council. If additional issues are to be presented on the subject by any other member of such group, the Mayor may limit the number of persons and the time period for speaking to the City Council, to avoid unnecessary repetition of issues.
F. Limiting Oral Comments. The Mayor with the Council has the discretion to reasonably limit the number of speakers and the duration of the oral comments on each agenda item.
G. Public Decorum: Each person who attends a City Council meeting or who addresses the City Council may not discuss matters that are not within the subject matter jurisdiction of the City Council, and must do so in an orderly manner and shall not make personal, slanderous, or profane remarks or verbally attack any member of the Council, staff or general public.. Any person at the podium or in the audience that makes such remarks, or utters loud, threatening, personal, abusive or disruptive language, or engages in any other disorderly conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall at the request of any Council Member be immediately given a warning that any additional disorderly conduct will result in the perpetrator being escorted from the Council Chambers by the law enforcement officer on duty and being barred from further attendance of that particular meeting. Any physically aggressive or obscene gestures from individuals in attendance shall also be cause for an immediate warning and, if the behavior persists, removal from the meeting without the courtesy ofand bar from returning to that particular meeting. Members of the public may not bring flags, signs or placards into the City Council Chambers larger than 8 1/2 x 11 inches in size. Items cannot be waved, held over one’s head or generally moved in any other disorderly manner which disrupts, disturbs or otherwise impedes the orderly conduct of the Council Meeting. The aforementioned articles may be displayed or distributed outside the building or in the Civic Center lobby. Handouts or printed materials may be distributed in the City Council Chamber prior to the Council meeting or in the Civic Center lobby.
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Decorum and order shall be enforced in the following manner:
H. Warnings. The Mayor shall inform that any person(s) violating the RULES of DECORUM to be orderly and silent. The warning shall be substantially in the form described as follows.: If, after receiving a clear warning from the Mayor, the person(s) disturbs the Council meeting a second time, the Mayor shall call for the removal of the violator(s). If the person(s) does not depart from the Council Chambers of his or her own volition, the Mayor shall order any law enforcement officer on duty to escort law enforcement officer on duty to escort that person(s) from the Council Chambers.
I. Text for Warning. The Mayor shall deliver the requisite warning in substantially the following form:
You are hereby advised that your conduct is in violation of the Rules of Order and Decorum of the City Council and California Penal Code Section 403, and you are hereby directed to be orderly and silent. Penal Code 403 states –“Thatsays that any person who, without authority of law, willfully disturbs or breaks up a lawfully convened meeting of the City Council is guilty of a misdemeanor.” Continued disruption of this Council meeting will result in your removal from the meeting by the officer on duty and you will not be permitted to return to the Council Chambers for the duration of the meeting. In addition, any continued disruption of this meeting is grounds for you being arrested and charged with a misdemeanor. Do you understand this admonition? J. Motion to Enforce. If the Mayor fails to enforce the rules set forth above, any member of the Council may move to require the Mayor to do so and, by an affirmative vote of a majority of the Council, shall require the Mayor to enforce the ruling. If the Mayor of the Council fails to carry out the will of the majority of the Council, the majority may designate the Mayor Pro Tempore to act as Presiding Officer for the limited purpose of enforcing these Rules of Decorum.
K. Interruption of Meeting. Pursuant to Government Code Section 54957.9 (Brown Act) if any meeting is willfully interrupted and disrupted so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the City Council may order the meeting room cleared and continue in session. Representatives of the news media may attend the meeting unless participating in the disturbance. The City Council may readmit any individuals not responsible for willfully disturbing the orderly conduct of the meeting.
L. No Use of Public Comment for Campaigns. No person may use public comment or for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition. Further, any direct mention of a candidate’s candidacy or a ballot proposition shall constitute grounds for immediate suspension of such person’s right to speak at that Council meeting.
M. No Use of Public Comment or for Advertising. No person addressing the Council may use Public Comment or for the purpose of advertising. Advertising is defined as “promoting by making known, proclaiming publicly, drawing attention to, or making 116
conspicuous any item, product, service, or thing, for profit or otherwise.” “ This does not prevent or preclude any person addressing the Council from expressing his or her views or opinions on matters over which the Council has jurisdiction. Also, this does not prohibit individuals or organizations from promoting public events or causes through public requests for proclamations and presentations as provided in Section XI, Item C and Item D below.
H. Transgression. The Council by majority vote shall retain authority to determine whether a Speaker’s remarks fail to comply with these Rules or exceed the scope of the designated Forum and the Mayor or Mayor Pro Tempore acting on the Council’s behalf shall have the right to suspend such person’s right to speak.
IX. TELEPHONE TELECONFERENCE PARTICIPATION – MEETINGS
The Brown Act permits meetings to be held by teleconferencing, provided all requirements of the Brown Act are met. Teleconferencing means a meeting in different locations connected by means through either audio or video, or both.
The Brown Act provides three options for remote attendance in City Council meetings:
A. A. Telephone Participation MeetingsTraditional Teleconferencing Requirements.
During the teleconferenced meeting, at least a quorum of the members of the legislative body must participate from locations within the boundaries of the City and each location must be accessible to the public. Each agenda for a teleconferenced meeting must be posted at each location and provide an opportunity for members of the public to address the City Council directly at each teleconference location. All votes taken during a teleconferenced meeting must be by roll call. Below is sample teleconference agenda language.
NOTICE OF TELECONFERENCED MEETING
Pursuant to California government Code section 54953, member of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address) B. Declared Emergency. The City may conduct remote meetings during a proclaimed state of emergency without the need to comply with all of the teleconferencing requirements of the Brown Act under the following conditions:
1. There is a proclaimed state of emergency, and the City’s meeting is for the purpose of determining whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or
2. There is a proclaimed state of emergency, and the City has determined under the first option that, as a result of the emergency, meeting in person would present an imminent risk to the health or safety of attendees.
The City Council must make the necessary findings by majority vote prior to utilizing these provisions, and thereafter extend the authorization at least every forty-five (45) days, by making the following findings:
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1. The City Council has reconsidered the circumstances of the state of emergency; and
2. The state of emergency continues to directly impact the ability of the members to meet safety in person.
A “state of emergency” is defined as an emergency proclaimed pursuant to section 8625 of the California Emergency Services Act.
If the City conducts remote public meetings during a proclaimed emergency, the public must be given notice and an opportunity to comment and participate at meetings in real time, including by suing remote media. Also relaxed are certain teleconference meeting requirements relating to City Councilmember participation, agendas and public accessibility at remote locations.
A. Just Cause and Personal Emergency Circumstances. Until January 1, 2026, individual City Councilmembers may utilize additional exemptions in case of (1) a personal physical or family medical emergency, or (2) for “just cause,” defined as a caregiving need, contagious illness, physical or mental disability, or travel while on official business of the City or another local or state agency. At least a quorum of the City Council must meet in person.
Councilmembers seeking to participate remotely for “just cause” must notify the City Council as soon as possible, including at the beginning of a meeting, of their need to participate remotely. This notification must include a general description of the circumstances relating to their need to participate remotely. City Councilmembers may only use this provision for up to two meetings per year.
Councilmembers seeking to participate remotely due to emergency circumstances must make a request as soon as possible, providing a separate requires for each meeting they wish to attend remotely. The City Council must also take action to approve the request. If the request is not made in time to place it on the agenda, such action may be taken at the beginning of the meeting and must include a general description of the circumstances related to the member’s need to participate remotely.
Councilmembers participating remotely due to “just cause” or an emergency must participate both on camera and via audio. Additionally, before any action is taken, the Councilmember must disclose if anyone eighteen (18) or older is in the room at the remote location with them, and the general nature of the relationship with the person or persons.
Councilmembers may not participate remotely for more than three (3) consecutive months or 20 percent (20%) of the City Council meetings in one calendar year.
The City Council must still adhere to the quorum, notice, and agenda requirements of the Brown Act. Unlike the traditional teleconferencing option, individual City Councilmembers who are remotely attending the meeting under this option are not required to make their remote attendance location open and accessible to the public and their location does not have to appear on the agenda. The City Council must ensure means for the public to access and participate in the meeting remotely, either via a two-way audio-visual platform or a twoway telephonic service plus live webcast, as a means by which the public may remotely hear and visually observe the meeting and remotely address the City Council.
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1. Council Members may attend committee meetings and Study Sessions by teleconference. Only one Council Member per meeting may attend telephonically. Council Members may telephonically attend each type of meeting once per calendar quarter.
2. A copy of the agenda must be posted at the teleconference location.
3. The public needs to be able to participate in the meeting. Thus, the room needs to be open to the public, and a speakerphone (or other technology that allows the public to listen and comment) must be available for use.
4. The agenda must provide the opportunity for the public to address the Council directly at each teleconference location.
5. All votes taken during a teleconference must be by roll call.
6. During the teleconference, at least a quorum of the legislative body must participate from locations within the City’s boundaries.
The agenda for the teleconferenced meeting should mention the teleconference lNOTICE OF
TELECONFERENCED MEETING
Pursuant to California government Code section 54953, member of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address)
X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
A. Public Request for Proclamations. It is the policy of the Council to consider requests to proclaim certain events or causes when such proclamations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration for proclamations:
1. The person(s) or organization making the request must submit a completed application requesting a City Proclamation and shall submit a copy of the proposed proclamation.
2. The request should be made at least two weeks in advance of the requested Council meeting.
3. The Mayor, City Manager and/or staff designee will determine if the proposed proclamation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council Committee of the Wholewhole City Council in a public meeting for guidance.
4. The Council will not make more than two proclamations at one Council Meeting.
5. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations.
6. The City retains the right to decide if the proclamation will or will not be issued.
7. Once approved, the proclamation will be included on the appropriate Council agenda.
8. A representative of the organization receiving the proclamation must be present at the City Council meeting at which the proclamation will be made.
9. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.
B. Public Requests for Presentations. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will 119
consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations:Page
1. The person(s) or organization making the request to make the presentation must do so at least two (2) weeks in advance of the requested Council meeting.
2. The Mayor, City Manager and/or staff designee will determine if the proposed presentation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council committee of the Wholein a public meeting for its guidance.
3. The presentation shall not exceed five fifteen (15) minutes in length and the Council will not entertain more than two presentations at one Council Meeting.
4. The City retains the right to modify, edit, or otherwise amend the proposed presentation to meet its requirements, needs, or policy determinations.
5. The City retains the right to decide if the presentation will or will not be permitted.
6. Once approved, the presentation will be included on the appropriate Council agenda.
7. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.
XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
The Mayor and each City Council member shall each have an annual $3,000 budget allocation for approved City business and travel. Advance authorization by the City Council is required in order to exceed the approved budget allocation. Reimbursement of meals, registration fees, parking, hotel and other expenses shall be reimbursed by the City based on submitted receipts and/or the per diem amount established by the Internal Revenue Service (“IRS”).
The Mayor or Councilmember who serves as a committee member or an officer of an organization of which the City is a member, shall seek advance authorization from the City Council for any expenses, for a period not to exceed a year, at the start of each fiscal year and shall maintain a log of all expenses and will be distributed to the City Council at the end of each year.
The City Clerk shall be responsible for reserving hotel, airline and conference registrations on behalf of the Mayor and City Council. The Mayor and Council Members will be reimbursed for meals, parking, cabs, and other customary and reasonable expenses upon the submission of receipts and completion of a travel expense report obtained from the City Clerk and/or be issued a per diem amount as established by the IRS. A copy of the completed and signed travel expense report shall be distributed to the council as an agenda item prior to repayment.
If the Mayor or a Councilmember must cancel an already scheduled and reserved trip, the individual must notify the Mayor and City Clerk at the earliest possible time to cancel all reservations and obtain refunds. If the arrangements cannot be cancelled, the individual shall attempt, through the City Clerk, to find a substitute member of the City Council. If no one else can go, then the individual who cancelled the trip is personally responsible for any costs incurred by the City. The City Council may waive said obligation upon written request if the cancellation was due to personal illness, illness or death of a family member, unforeseen business necessity, or other valid unavoidable conflict.
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In accordance with city travel policies, none of the following expenses can be paid by the City:
Travel paid for by any other organization, alcoholic beverages, valet services, meals or lodging accommodations for family or guest, tour bus fees for sightseeing tours, mileage if traveling as a passenger in a privately-owned car, trip insurance, hosting, tips unless otherwise authorized or any other personal expenses for entertainment or other purposes.
One City credit card shall be issued for use by all members of the City Council for expenses outlined in this policy.
The City Council, by majority vote, may waive any provision of this policy.
XII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
Governance of the City of Greenfield relies first upon the City of Greenfield Code of Ordinances and California State law as it applies to the City-authorized framework for doing business and then upon the cooperative efforts of the elected Mayor and City Council who set policy and priorities, the City Manager who directs and manages the affairs of the City, and City Staff.
City staff performs the operations required to deliver services, resolve service issues, carry out the assigned tasks designated in department orders and standards, analyze problems and issues, and make recommendations under the direction of the City Manager to the elected Mayor and City Council. (1) All City Staff members report through a chain of command and act under the direction of the City Manager through the Department Directors.
Communications among all parties shall be conducted in accordance with the adopted City Council Rules of Order and Protocols, the Greenfield Municipal Code and the California Government Code - without exception. These documents provide the framework and formal basis for the Communications Guidelines listed herein. Within this restrictive framework, it is our cooperative efforts that are our best ally in moving the City forward. Preserving trust in all relationships is paramount to achieving the proper execution of City policy, rules and regulations. Trust provides the most efficient path to getting the job of governance done for the City of Greenfield. Preserving trust in all City matters requires that we exercise a prudent amount of control over how we communicate. The City Manager, staff and Mayor and Council shall strive constantly to affirm the dignity and worth of the services rendered by City government and maintains a constructive, creative, and practical attitude toward local affairs and a deep sense of social responsibility as a trusted public servant. The following guidelines will help maintain effective communications among the Mayor and City Council, the City Manager and City Staff. Guidelines cannot cover every situation. When in doubt, the Mayor, City Council and City Staff are directed to contact the City Manager or the City Attorney for specific resolution of situations not covered herein.
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A. The City Manager has the responsibility to manage the affairs of the City and, as such, shall be included in all communications between Staff and all elected officials. While City staff members are available to answer Mayor and City Council inquiries regarding resident and/or business information, excepting, however, any matter involving a business/client relationship or legal conflict of interest, the City Manager is the primary information liaison between the Mayor/City Council and City Staff and must provide direction to staff on completing the inquiry. When the Mayor and City Council request information, that request should be directed to the City Manager. Likewise, when City Staff needs information or discussion on matters of inquiry, information or resolution of a service inquiry, that communication will be to the City Manager.
B. The City manager is the administrative head of the government of the City under the direction and control of the City Council. It is the job of the City Manager to control order and give directions to all heads of departments and to subordinate officers and employees of the City under his or her jurisdiction through their department heads. The City Manager shall keep the City Council at all times fully advised as to the financial condition and needs of the city and too exercise general supervision over all public buildings, public parks and all other public property which is under the control and jurisdiction of the City Council. The City Manager shall keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service.
C. The Mayor and all City Council members should have the same information with which to make decisions and understand the issues and recommendations of Staff related to policy and/or priorities. When an elected official has an inquiry or information request, it will be shared with the Mayor and all members of the City Council. The City Manager shall ensure that all City Staff recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies.
D. The Mayor and City Council may meet with City Staff upon the approval of the City Manager to discuss matters of policy, recommendations for changes in city services, and updates on the status of assigned departmental function, provided that no direction is solicited or offered by the Mayor, City Council or City Staff. The results of all discussions shall be reported to the City Manager and used to create Staff recommendations for Mayor and City Council consideration. At no time shall direction, recommendations or opinions be sought, solicited or offered. The purpose is to provide information and comment only on the subject at hand. The critical balance, required by law, is to ensure the decision-making of the Mayor and City Council occurs at a public meeting, at which time the City Manager has placed the Staff recommendation before the City Council. At no time shall the comments, understanding or concerns from any one meeting be shared 122
or extended in any manner to create or promote a serial or sequential formation of policy direction. The purpose of meetings is to aid in the drafting and development or improvement of proposed policy and policy alternatives by City Staff; and to develop recommendations based upon understanding of issues by City Staff. Soliciting opinion(s), offering direction, or stating opposition or support shall be avoided at all times to remain within the rules and laws followed by the City.
E. The City Manager will have regular meetings with the Mayor and City Council to update them on various issues confronting the City. The purpose of these meetings is to keep the Mayor and City Council informed on the general state of affairs of the City as well as various issues and priorities established by the City Manager for resolution or consideration at a future City Council meeting. The content of these regular update shall be the same for the Mayor and each City Council member and will occur in a similar timeframe. Again, no direction will be offered or solicited by any party. The purpose is for the Mayor and City Council to receive equal treatment that includes the same information and the same understanding of the affairs of the City.
F. The Mayor and City Council depend upon City Staff to provide consistent services to all residents and to respond to resident, citizen and business concerns, complaints, and opportunities as fully, consistently and expeditiously as practical. A major strength of the City’s organizational culture is providing quality and consistent customer service. To that end, all inquiries shall be coordinated through a central management system within the City Manager’s Office. To ensure efficient and responsive customer service to all, the City Manager’s Office shall respond to the initial inquiry within two business days, except as modified by a state of emergency. All inquiries will be available to the Mayor and City Council, City Manager and Department Directors. It is the responsibility of all Department Directors to assign, monitor and ensure a response is provided in a timely manner, within the resources of the department and the cost-effective management and delivery of services, and to ensure the issue is returned to the City Manager for closure.
G. Respect the will of the entire City Council but honor the right of each City Council member to be in a minority on any issue. City Staff will make every effort to respond professionally in a timely manner to all requests for information or assistance made by individual City Council members. However, if a request reaches a certain stage in terms of workload, policy or priority, it may be more appropriate to make the assignment through the direction of the full City Council. If this should occur or is projected to occur based upon resources, the City Manager will prepare a communication to the City Council informing them of the situation and may include the item on a future City Council agenda for direction from the full body. It will always be the prerogative of the 123
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This guideline helps ensure that Staff resources are allocated in accordance with the direction of the full City Council. It shall be the duty of the City Manager to direct and ensure that Staff carries out the actions and directions of the Council.
H. The Mayor and City Council will depend upon City Staff and the City Manager to make independent and objective recommendations. The City Manager and Staff are expected to provide their best professional recommendations on issues, alternatives to recommendations as appropriate, and pros and cons for the recommendations and alternatives. All such recommendations shall first consider the law; then existing or proposed City Ordinances, Resolutions and/or Administrative Policies; then the best practices of the field of study pertaining to the issues, the available resources, and best interests of the City. Sometimes, Staff may make recommendations that will be unpopular with the public, other governmental agencies, or the Mayor and City Council. However, the City Manager and City Staff respect the role of the Mayor and City Council as the policy makers and final decision-makers for the City and understand the Mayor and City Council must consider a variety of opinions and community values in their decision-making process. It is the express intent of the City Council that their directions and actions are carried out by City Staff to the best of their ability without prejudice. The purpose here is to restrict the final authority of the City’s governance to the Mayor and City Council as the elected representatives of the City. Conversely, the City Manager is the final authority of the City Staff to the elected officials on all matters placed before the full Council.
I. The City Manager and City Staff are supporters and advocates of adopted City Council policy and priorities. Whether or not it was the recommendation of the City Manager or City Staff, City Staff will always and consistently strongly support the adopted actions of the City Council. In doing so, it is understood this may concern the members of the City Council who voted in the minority on controversial issues. This guideline is intended to honor the role of the full City Council in deciding these issues, and it is the duty of the City Manager and City Staff to carry out the direction of the City Council.
J. Finally, the Mayor and City Council, the City Manager, and City Staff, within their respective roles, shall refrain from publicly criticizing any individual employee or elected official. Criticism is differentiated from questioning facts or the opinion of an elected official, the City Manager and City Staff. The purpose here is to ensure a fundamental voice of each party in the free practice of City governance by focusing on the issues 124
confronting the City and not upon the opinions or beliefs of any individual. The Mayor and City Council should comment to the City Manager on the performance of the City Manager and/or City Staff.
These guidelines shall be followed by all City Staff in consideration of the laws of this nation, state and city, with particular emphasis on compliance with the Open Meeting LawBrown Act, California eEthics in gGovernment lLaw, and the City of Greenfield Code of Ordinances.
They are intended to serve as the basis for cooperation in the communications used in common day-to-day operations of the City.
XIII. MISCELLANEOUS
Miscellaneous Expenditures of City Resources. No Council Member shall have the entitlement for obligating, indenturing or otherwise entering into an agreement and/or contract, verbal or written that requires the use of city funds and or equipment, staff time or use of any city resources without one hundred percent (100%) approval of the entire Council Membership.
No Council Member shall have the sole authority to disperse or use city funds or resources without the knowledge and one hundred percent (100%) approval of the Council.
XIV. APPLICABILITY
The City Council further finds and declares that the aforementioned Rules of Order and Protocols will be used and followed by all members of the City Council, and its Commissions and Boards, unless previous adopted rules of conduct exist and apply to that board. In the case of a Commission or Board, the term “Chairperson” shall be substituted for Mayor and the name of the Commission or Board shall be substituted for City Council or Council.
The intent of the policy for the aforementioned Rules of Order and Protocols will be observed unless one hundred percent (100%) of the Council desires a changewaives the requirement.
It shall be the responsibility of the City Manager to review the aforementioned Rules of Order and Protocols on an annual basis to insureensure compliance with the Brown Act. Any necessary updates for non-compliance issues shall brought to the immediate attention of the full Council.
05.08.2012 Adopted
09.08.2015 Amended
07.26.2016 Amended
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CITY COUNCIL RULES OF ORDER
AND PROTOCOLS
CITY OF GREENFIELD
599 EL CAMINO REAL
GREENFIELD, CA 93927
ADOPTED: MAY 8, 2012
AMENDED: SEPTEMBER 8, 2015
AMENDED: JULY 26, 2016
AMENDED: JUNE 25, 2024
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS
TABLE OF CONTENTS
I. DUTIES OF THE CITY COUNCIL, MAYOR
II. MEETINGS AND NOTICE
III. AGENDA
IV. VOTING
V. THE MINUTES
VI. ACTIONS
VII. CONDUCT OF PUBLIC HEARING
VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
IX. TELEPHONE PARTICIPATION – MEETINGS
X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
XII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
XIII. MISCELLANEOUS
XIV. APPLICABILITY
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS
I. DUTIES OF THE CITY COUNCIL, MAYOR
A. The Council. The City Council consists of five (5) members, including an elected Mayor and four (4) Councilmembers, each of whom shall be a registered voter residing in the City. The four (4) members of the City Council shall be elected by-district while the Mayor shall be elected at-large. Terms are set in accordance with Government Code section 36503.
B. Mayor. The Mayor is elected by the people in accordance with Elections Code section 32100 et seq. The Mayor is the official head of the City of Greenfield for all ceremonial purposes. The Mayor is entitled to vote on all matters but does not possess any veto power. The Mayor shall state every question coming before the Council, call for a vote, and announce the decision of the Council. The Mayor signs all ordinances and the approved minutes for all City Council meetings. The Mayor must execute such documents as directed by vote of the Council. The Mayor also makes appointments to all commissions and committees, with the approval of a majority of the City Council.
The Mayor is the presiding officer at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore is the presiding officer, and in the absence of the Mayor Pro Tempore, the remaining Councilmembers shall select a presiding officer. The presiding officer preserves decorum and determines all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken and seconded, the question is “Shall the decision of the presiding officer be sustained?” A majority vote of the Council sustains the presiding officer’s determination. Otherwise, the ruling is reversed. If in doubt on a point, the presiding officer may submit the question to the Council, in which case a majority vote prevails.
C. Mayor Pro Tempore. The Mayor Pro Tempore (Mayor Pro Tem) is elected from those on the Council after the certification of each regular election. In the absence of the Mayor, the Mayor Pro Tem possesses the powers and performs the duties of the Mayor.
II. MEETINGS AND NOTICE
A. Public. All Council meetings are open to the public, with a prepared agenda, and all persons shall be permitted to attend all meeting except those closed sessions held in accordance of law (such as personnel, litigation matters or real estate negotiations).
B. Regular meetings. Regular meetings shall be held as authorized by resolution of the City Council, unless a change in meeting date is authorized by majority vote of the Council.
Once convened, such meeting may be adjourned to another location within the City if unusually large crowds or other circumstances warrant. Regular Council meetings shall convene promptly at 6:00 PM. If the meeting agenda includes more than three proclamations and/or presentations, a special meeting will be held at 5:30 PM to hear the proclamations and/or presentations. If the proclamations and/or presentations are completed prior to 6:00 PM, the special meeting will be adjourned and the regular City 128
Council meeting will resume at 6:00 PM. Matters not completed by 10:00 PM will be continued to the next regular meeting, unless a majority of the Councilmembers present at the meeting vote to continue the matter past 10:00 PM. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled.
No action shall be taken on any item not appearing on the posted agenda. At least seventy-two (72) hours before a regular meeting of the City Council, the City Clerk, or designee, shall post in a public place an agenda containing the time and place of the Regular Meeting, the business to be transacted at the regular meeting, and information regarding requests for disability-related modification of accommodation. The agenda shall also be posted on the City’s website, except where the Brown Act does not so require.
C. Special Meetings. Special Meetings of the Council may be called by the City Manager, Mayor or majority of members of the Council with at least twenty-four (24) hours’ notice by delivering, personally or by mail, written notice (i.e., the agenda) of the meeting to each Councilmember and to each local newspaper of general circulation, radio or television station on record as having requested notice in writing, and as set forth in Government Code section 54950 et seq. Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website, except where the Brown Act does not so require. Such notice must specify the time and place of the Special Meeting and the business to be transacted. Written notice may be dispensed of by and Councilmember who files with the Clerk a waiver of notice. Written notice may also be delivered via email. Only business contained in the notice may be considered at such meeting.
D. Cancelled Meeting. Notice of cancellation of a meeting shall be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible after the cancellation has occurred. The City Clerk shall also endeavor to remove the meeting agenda from the City’s website as soon as possible.
E. Emergency Meeting. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the City Council may hold an emergency meeting without complying with either the twenty-four (24) hour notice requirement or the twenty-four (24) hour posting requirement of section 54956 of the Government Code. All other Special Meeting section 54956 requirements (other than notice) are applicable to an emergency meeting.
For purposes of this section, an emergency situation may be defined as: (a) a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council; or (b) a dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring the City Council to provide one-hour notice before holding an emergency meeting under this section; or (c) any other event or occurrence as specified as an emergency situation by Government Code section 54956.5.
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Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings (pursuant to Government Code section 54956) shall be notified by telephone, by the presiding officer of the legislative body, or designee thereof, one hour prior to the emergency meeting or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. If telephone services are not functioning, notice requirements are waived and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.
During an emergency meeting, the Council may hold closed session if agreed to by two-thirds (2/3) of the Council, or if less than two-thirds (2/3) are present, by unanimous vote of present members.
All Special Meeting requirements, as prescribed by Section II (C) shall be applicable to a meeting called pursuant to this section, with the exception of the twenty-four (24) hour notice requirement.
The minutes of a meeting called pursuant to this section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.
F. Study Session. The Council may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor or a majority of the Councilmembers. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session. Study sessions shall be devoted to the exchange of information deemed essential before a regular Council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion of the Presiding Officer and subject to Council concurrence and compliance with the Brown Act.
Study sessions need not be so designated, but may be called idea sessions, information sessions, workshops, etc.
G. Closed Session. Closed sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items must remain confidential.
Written reports and/or exhibits or materials furnished to members of the Council as part of the closed session must not be copied or saved and must be returned to staff at the conclusion of the closed session. No member of the Council, employee of the City or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in a closed session unless authorized by a majority of the Council. All public statements, information and press releases related to closed session 130
items should be handled by the City Attorney or as otherwise directed by a Council majority. Any suspected violation of the confidentiality of a closed session discussion shall be reported to the City Attorney. The City Attorney shall be held responsible for a followup interview and potential investigation regarding the suspected violation. “Confidential Information” may be interpreted as a communication, written or verbal, made in closed session that is specifically related to the legal basis for conducting the closed session.
H. Audible Recordings. All regular, emergency, and special meetings shall be audibly recorded and made available to the public within ten (10) working days of the meeting in question. All recordings of meetings shall be kept indefinitely.
I. Rules of Procedure. The City Council has adopted Rosenberg’s Rules of Order which shall govern City Council meeting procedure.
III. AGENDA
A. The Brown Act requires that no action may be taken at any time unless on a printed and posted agenda containing sufficient information to apprise a reasonable person of the scope of any proposed action.
B. Preparation of Agenda. Prior to agenda posting, a draft agenda shall be prepared by the City Manager for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof. The City Manager: (a) may place items on the draft agenda for discussion and/or action; (b) shall place an item on the draft agenda for discussion and/or action if requested by the Mayor at a previous Council meeting during City Council comments; and/or (c) shall place an item on the draft agenda for discussion only by any Councilmember at a previous Council meeting during City Council comments.
Upon receipt of any such requests, said item should be placed on the next available meeting agenda, unless otherwise directed by the requesting Councilmember/Mayor. If the Councilmember requests an item for which the Council has already taken action or removed from formal consideration to be placed on the agenda, the requesting Councilmember must obtain the consent of the majority of the Council for the item to be placed on the agenda.
1. Request from Public: Any person may request placement of a matter on the Council agenda by submitting a written request with the agreement and approval of a sponsoring Councilmember. The Councilmember shall take the written request and bring it to the attention of the City Manager. The City Manager shall respond in writing to the Councilmember as to the approval or denial of the request.
C. Contents of Agenda. The final agenda shall specify the time and location of the meeting.
The agenda shall contain, when required by law or when appropriate, the following headings:
1. Call Meeting to Order
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2. Roll Call of Members
3. Invocation
4. Pledge of Allegiance
5. Agenda Review
6. Public Comment
7. Consent Calendar
8. Mayor’s Presentations, Proclamations, Communications, Resolutions
9. Public Hearings
10. City Council Business
11. Adjourn to Closed Session
12. Reconvene to Open Session
13. Brief Reports on Conferences, Seminars & Meetings Attended by Mayor and City Council
14. Comments from City Council
15. Adjourn
D. Posting of Agenda. At least seventy-two (72) hours prior to a regular meeting and twenty four (24) hours prior to a Special Meeting, the City Clerk shall post the agenda in a place accessible to the public at City Hall and on the City web site, and as further explained in Section II. Whenever possible, staff reports will be made available to the Council, public, and press seventy-two (72) hours before the meeting. Packet materials or any supplemental material shall be delivered to Councilmembers on a weekday by 5:30 PM either in person or by email.
E. Matters Not Appearing on the Agenda. No action or discussion shall take place on any item not appearing on the agenda for a regular meeting as posted, unless:
1. The City Council determines by majority vote that an emergency situation exists as described in Section II (E).
2. The City Council determines by a two-thirds (2/3) vote of the members of the City Council present at the meeting, or, if less than two thirds of the members are present, an unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.
3. The item was included in a posted agenda for a prior meeting held not more than five (5) calendar days prior to the meeting at which the item is acted upon and at the prior meeting the item was continued at the meeting at which action is being taken.
4. During Section III (C-6) (Public Comments), when an item not on an agenda is raised by a member of the public, the City Council may respond for purpose of clarification and refer to the City Manager for follow up at a later date.
F. Order of Business. At the time set for each regular meeting, the Mayor shall call the meeting to order, and the business of the Council shall be taken up for consideration and disposition in the order set forth. The order of the agenda shall be established by the City Clerk, who may fix a time for public hearings at a later time in the meeting than its 132
commencement. With the consent of a majority of the Councilmembers present, items may be taken out of order.
If requested, the agenda shall be made available in various formats to persons with a disability as required by Section 202 of the Americans with Disabilities Act of 1990 (41 U.S.C. section 12132).
IV. VOTING
A. Right to Vote. Unless disqualified, as defined in Section IV (F), below members of the City Council are entitled and have the responsibility to exercise their right to cast their vote on items of business brought before the Council. votes are taken by voice or roll call and entered in full upon the record.
B. Quorum. Three (3) members of the City Council shall constitute a quorum of the City Council. Motions may be passed 2-1 if only three (3) attend, but resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council. (Gov. Code section 36936.) C. No Objection/Unanimous Consent. A properly offered and seconded motion may be passed by unanimous consent of the Councilmembers. The Mayor shall declare a motion, duly made and seconded, as before the City Council. The Mayor shall then declare there being no objection, the motion is adopted by unanimous consent. Any motion adopted by this method shall be considered a recorded unanimous approval of the motion in the minutes by the City Clerk.
D. Roll Call. Votes must be taken by roll call if (1) the motion requires more than a majority, (2) any member of the City Council demands the motion be voted upon by roll call vote, or (3) if any member of the City Council is attending the City Council meeting remotely. Upon such demand, the Mayor shall request the City Clerk to conduct a roll call, with each member of the City Council declaring yea, nay, or abstain. Upon conclusion of the roll call, the City Clerk shall declare the results of the roll call. If a roll call vote is demanded, the Mayor may elect to vote last.
E. Failure to vote. Every member should vote unless disqualified for cause accepted by vote of the Council or by opinion of the City Attorney. Self-disqualification, with approval, which results in a tie vote, should be avoided, but no Councilmember can be forced to vote. The abstaining Councilmember essentially “consents” that a majority of the quorum may act for him/her. Tie votes are “no action” and may be reconsidered later by motion to reconsider.
F. Disqualification. Where a Councilmember suffers a conflict of interest, bias, or predetermination, such member shall state the nature of the disqualification, leave the Dias and the Council chamber and, that Councilmember’s vote or lack thereof shall not be considered, nor shall that Councilmember be counted toward a quorum. State law prohibits a Councilmember from voting on a matter in which that Councilmember has a 133
financial interest, as defined by state law. The City Council further discourages a Councilmember from voting on a matter in which that Councilmember is biased, has a non-financial conflict of interest, or may be perceived by the public to have a conflict of interest.
V. THE MINUTES
A. City Clerk Manages Minutes. The City Clerk shall draft and manage the minutes until presented to the Council, Commission or Board for approval. The Council, Commission or Board may then, by motion, make such corrections as conform to fact.
B. Content of Minutes. The minutes shall include the date, hour, and place of the meeting; whether it is a regular, adjourned regular or Special Meeting; the names of the Councilmembers and staff present and absent; and any action taken by the City Council.
The minutes should be a clear and concise statement of the actions taken at the Council meeting, including the motions made and the vote thereon.
Whenever the Council acts in a quasi-judicial proceeding such as assessment or zoning matters, it is necessary to compile a complete summary of the witnesses. If any Councilmember arrives later or departs before the adjournment, the minutes shall reflect his or her arrival or departure time.
C. Audible Recording. The City Clerk shall be responsible to ensure the audible recording devices are turned on prior to any City Council meetings. The recordings of all meetings shall be made available to the public within ten (10) days following the meeting. The recordings of all meetings shall be made part of the permanent record and archived with the meeting minutes.
VI. ACTIONS
A. Motions. Any Councilmember may initiate an item for formal consideration by the City Council through the making of a motion. An individual Councilmember may make an independent motion, may make a motion to implement staff recommendation, or may request assistance from the City Manager or City Attorney as to the form of a proposed motion. Upon making of the motion, a second Councilmember may second the motion.
A duly offered and seconded motion shall be restated by the Mayor. Unless withdrawn, the City Council shall vote upon the motion as provided in Section IV.
B. Resolutions. A resolution is a formal document that records an action of the City Council.
Resolutions are considered by the City Council upon motion and a proper second.
Resolutions are sometimes required by law or may be recommended by the City Manager or City Attorney to record an action of the City Council which is considered of particular importance.
C. Ordinances. Ordinances are the vehicle used by the City Council to repeal or amend existing law, as codified in the Greenfield Municipal Code, or to enact new law pertaining to the City’s police power within the City’s boundaries. In accordance with the California 134
Government Code, Ordinances are considered by the City Council in a two-step process:
(1) unless determined to be an item of urgency by a four-fifths (4/5) vote of the City Council, ordinances are introduced by the City Council at one meeting; (2) the ordinance is then approved and adopted at a subsequent City Council meeting.
1. Vote for Reading Ordinance Title Only. The Council may read the ordinance at both first and second reading (adoption) by title only, if reading in full is waived by majority vote.
2. Adoption of the Ordinance. Adoption may occur only once five (5) days have elapsed since first reading. The Ordinance either must be read in full or Unanimous Consent procedure to be read “by title only.” The ordinance title is read, and the Council shall have a roll call vote on a motion to read by title only. If the motion to read, by title only, passes, the ordinance is ready for adoption, otherwise must be read in full.
The Council should avoid a “combination motion” to “adopt by reading title only” because if the Council splits, the passage may be defective. Ordinances may only be passed at a regular meeting, with the exception of urgency ordinances, which may be passed at a Special Meeting.
3. Effective date. All ordinances, except as provided in section 36937 of the Government Code (Urgency Ordinances) shall become effective thirty (30) days after adoption or upon such later date as may be designated in the ordinance.
4. Publishing. It is the duty of the City Clerk to publish or post the ordinance as set forth in section 36933 of the Government Code within fifteen (15) days after adoption; failure to do so may invalidate the ordinance.
5. Urgency Ordinances. If any Urgency Ordinance fails to receive an affirmative vote of four-fifths (4/5) of the members, such ordinance shall be as if it had not been read as an emergency enactment. Urgency ordinances must pass by a four-fifths (4/5) vote and be published and become effective immediately.
VII. CONDUCT OF PUBLIC HEARING
A. Format of hearing. Staff shall first provide the Council with a review of the issue, and time for Council questions. The Mayor shall then open the audience-participation portion of public hearing and receive comments from the public. A presiding officer may limit a speaker’s time. If applicable, the applicant will be given the opportunity to present his or her case first, and then opponents will then be permitted to present their case. The applicant will then be allowed to present rebuttal (not supplemental) evidence and closing remarks. The Mayor will call the public hearing to be closed. After the close of the hearing, the Mayor will ask for Council questions and a motion disposing of the matter.
Councilmembers shall not speak on an issue until the public hearing is closed. After the public hearing is closed, it is inappropriate for the public to speak except to answer a Councilmember inquiry.
B. Evidence. The parties concerned, at this point, must be prepared to submit all evidence pertinent to their position. However, in order to save time, anyone may refer to previous testimony or to documents previously filed, as all of the records, exhibits, and minutes of other meetings are before each member, all of which is part of the record. Each speaker is required to abstain from irrelevant testimony, repetition, excessive hearsay, indulging in 135
personalities or making statements not recorded by the City Clerk. All parties are reminded to restrict their remarks and evidence to that which is relevant, as determined by the Council. All evidence considered by the Council in reaching its decision must be retained by the City as part of the record, as a supplement to the minutes.
C. Witnesses. Each person who desires to speak must first be recognized by the Mayor.
Upon receiving recognition, the speaker may give his or her name and address for the record.
D. Petitions – Letters. Evidence in administrative hearings may not be read unless the writer is present for cross-examination or unless the other side consents.
VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
A. Timing and Scope of Public Comment. Any person may address the City Council regarding any matter with which they are concerned at the time designated for that agenda item, or on issues not on the agenda during the “Public Comment” time in the agenda that provides an opportunity for members of the public to directly address the Council. Members of the public should make remarks or comments only on items within the jurisdiction of the City Council. Remarks not within the scope of the City Council's authority shall be ruled out of order by the Mayor.
B. Addressing the Council. Any person addressing the City Council in-person should speak into the microphone at the speakers’ podium, state his or her name and address, and address all remarks to the City Council as a body, not to any individual member or to the audience. Any person addressing the City Council remotely should use the “raise hand” function to signal to the City Clerk that they wish to make public comment. No person other than the City Council and the person having the floor shall be permitted to discuss any matter either directly or through a member of the City Council without permission of the Mayor/Chair.
C. Use of a Translator. Members of the public who use a translator during public comment shall be allotted twice the amount of time as members of the public who do not use a translator.
D. Frequency and Duration of Oral Comments. Members of the public shall only be allowed to speak one time on each agenda item without the consent of the Mayor, the exception being applicants or representatives who have requested a particular item be placed on the agenda may provide opening and closing remarks. The duration of oral comments shall not exceed three (3) minutes unless additional time is granted by the Mayor prior to opening that agenda item. If an extension of time is granted for oral comments, such privilege shall extend to all speakers under that agenda item. Time for oral comments may not be donated or extended to a speaker from other members of the public in attendance.
E. Picking a Representative for a Group of Speakers. When an identifiable group of persons wishes to address the City Council, on the same agenda item, the Mayor shall have the 136
discretion to request that a spokesperson be chosen by the group to address the City Council. If additional issues are to be presented on the subject by any other member of such group, the Mayor may limit the number of persons and the time period for speaking to the City Council, to avoid unnecessary repetition of issues.
F. Limiting Oral Comments. The Mayor with the Council has the discretion to reasonably limit the number of speakers and the duration of the oral comments on each agenda item.
G. Public Decorum: Each person who attends a City Council meeting or who addresses the City Council may not discuss matters that are not within the subject matter jurisdiction of the City Council and must do so in an orderly manner. Any person at the podium or in the audience that engages in any other disorderly conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall at the request of any Councilmember be immediately given a warning that any additional disorderly conduct will result in the perpetrator being escorted from the Council Chambers by the law enforcement officer on duty and being barred from further attendance of that particular meeting. Any physically aggressive or obscene gestures from individuals in attendance shall also be cause for an immediate warning and, if the behavior persists, removal from the meeting and bar from returning to that particular meeting. Members of the public may not bring flags, signs, or placards into the City Council Chambers larger than 8 1/2 x 11 inches in size. Items cannot be waved, held over one’s head, or generally moved in any other disorderly manner which disrupts, disturbs, or otherwise impedes the orderly conduct of the Council Meeting. The aforementioned articles may be displayed or distributed outside the building or in the Civic Center lobby. Handouts or printed materials may be distributed in the City Council Chamber prior to the Council meeting or in the Civic Center lobby.
Decorum and order shall be enforced in the following manner:
1. Warnings. The Mayor shall inform any person(s) violating the Rules of Order and Decorum to be orderly. The warning shall be substantially in the form described as follows. If, after receiving a clear warning from the Mayor, the person(s) disturbs the Council meeting a second time, the Mayor shall call for the removal of the violator(s).
If the person(s) does not depart from the Council Chambers of his or her own volition, the Mayor shall order any law enforcement officer on duty to escort that person(s) from the Council Chambers.
2. Text for Warning. The Mayor shall deliver the requisite warning in substantially the following form:
You are hereby advised that your conduct is in violation of the Rules of Order and Decorum of the City Council and California Penal Code section 403, and you are hereby directed to be orderly. Penal Code section 403 states says that any person who, without authority of law, willfully disturbs or breaks up a lawfully convened meeting of the City Council is guilty of a misdemeanor. Continued disruption of this Council meeting will result in your removal from the meeting by the officer on duty and you will not be permitted to return to the Council Chambers for the duration of the 137
meeting. In addition, any continued disruption of this meeting is grounds for you being arrested and charged with a misdemeanor. Do you understand this admonition?
3. Motion to Enforce. If the Mayor fails to enforce the rules set forth above, any member of the Council may move to require the Mayor to do so and, by an affirmative vote of a majority of the Council, shall require the Mayor to enforce the ruling. If the Mayor of the Council fails to carry out the will of the majority of the Council, the majority may designate the Mayor Pro Tempore to act as Presiding Officer for the limited purpose of enforcing these Rules of Order and Decorum.
H. Interruption of Meeting. Pursuant to Government Code section 54957.9 (Brown Act), if any meeting is willfully interrupted and disrupted so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the City Council may order the meeting room cleared and continue in session. Representatives of the news media may attend the meeting unless participating in the disturbance. The City Council may re-admit any individuals not responsible for willfully disturbing the orderly conduct of the meeting.
I. No Use of Public Comment for Campaigns. No person may use public comment or for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition.
J. No Use of Public Comment for Advertising. No person addressing the Council may use Public Comment for the purpose of advertising. Advertising is defined as “promoting by making known, proclaiming publicly, drawing attention to, or making conspicuous any item, product, service, or thing, for profit or otherwise.” This does not prevent or preclude any person addressing the Council from expressing his or her views or opinions on matters over which the Council has jurisdiction. Also, this does not prohibit individuals or organizations from promoting public events or causes through public requests for proclamations and presentations as provided in Section XI, Item C, and Item D below.
IX. TELECONFERENCE PARTICIPATION – MEETINGS
The Brown Act permits meetings to be held by teleconferencing, provided all requirements of the Brown Act are met. Teleconferencing means a meeting in different locations connected by means through either audio or video, or both.
The Brown Act provides three options for remote attendance in City Council meetings:
Traditional Teleconferencing Requirements. During the teleconferenced meeting, at least a quorum of the members of the legislative body must participate from locations within the boundaries of the City and each location must be accessible to the public. Each agenda for a teleconferenced meeting must be posted at each location and provide an opportunity for members of the public to address the City Council directly at each teleconference location. All votes taken during a teleconferenced meeting must be by roll call. Below is sample teleconference agenda language.
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NOTICE OF TELECONFERENCED MEETING
Pursuant to California Government Code section 54953, members of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address) A. Declared Emergency. The City may conduct remote meetings during a proclaimed state of emergency without the need to comply with all of the teleconferencing requirements of the Brown Act under the following conditions:
1. There is a proclaimed state of emergency, and the City’s meeting is for the purpose of determining whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or
2. There is a proclaimed state of emergency, and the City has determined under the first option that, as a result of the emergency, meeting in person would present an imminent risk to the health or safety of attendees.
The City Council must make the necessary findings by majority vote prior to utilizing these provisions, and thereafter extend the authorization at least every forty-five (45) days, by making the following findings:
1. The City Council has reconsidered the circumstances of the state of emergency; and
2. The state of emergency continues to directly impact the ability of the members to meet safety in person.
A “state of emergency” is defined as an emergency proclaimed pursuant to section 8625 of the California Emergency Services Act.
If the City conducts remote public meetings during a proclaimed emergency, the public must be given notice and an opportunity to comment and participate at meetings in real time, including by suing remote media. Also relaxed are certain teleconference meeting requirements relating to City Councilmember participation, agendas, and public accessibility at remote locations.
B. Just Cause and Personal Emergency Circumstances. Until January 1, 2026, individual City Councilmembers may utilize additional exemptions in case of (1) a personal physical or family medical emergency, or (2) for “just cause,” defined as a caregiving need, contagious illness, physical or mental disability, or travel while on official business of the City or another local or state agency. At least a quorum of the City Council must meet in person.
Councilmembers seeking to participate remotely for “just cause” must notify the City Council as soon as possible, including at the beginning of a meeting, of their need to participate remotely. This notification must include a general description of the circumstances relating to their need to participate remotely. City Councilmembers may only use this provision for up to two meetings per year. 139
Councilmembers seeking to participate remotely due to emergency circumstances must make a request as soon as possible, providing a separate request for each meeting they wish to attend remotely. The City Council must also take action to approve the request. If the request is not made in time to place it on the agenda, such action may be taken at the beginning of the meeting and must include a general description of the circumstances related to the member’s need to participate remotely.
Councilmembers participating remotely due to “just cause” or an emergency must participate both on camera and via audio. Additionally, before any action is taken, the Councilmember must disclose if anyone eighteen (18) or older is in the room at the remote location with them, and the general nature of the relationship with the person or persons.
Councilmembers may not participate remotely for more than three (3) consecutive months or 20 percent (20%) of the City Council meetings in one calendar year.
The City Council must still adhere to the quorum, notice, and agenda requirements of the Brown Act. Unlike the traditional teleconferencing option, individual City Councilmembers who are remotely attending the meeting under this option are not required to make their remote attendance location open and accessible to the public and their location does not have to appear on the agenda. The City Council must ensure means for the public to access and participate in the meeting remotely, either via a two-way audiovisual platform or a two-way telephonic service plus live webcast, as a means by which the public may remotely hear and visually observe the meeting and remotely address the City Council.
X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
A Public Request for Proclamations. It is the policy of the Council to consider requests to proclaim certain events or causes when such proclamations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration for proclamations:
1. The person(s) or organization requesting a City Proclamation shall submit a copy of the proposed proclamation.
2. The request should be made at least two weeks in advance of the requested Council meeting.
3. The Mayor, City Manager and/or staff designee will determine if the proposed proclamation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the whole City Council in a public meeting for guidance.
4. The Council will not make more than two proclamations at one Council Meeting.
5. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations. 140
6. The City retains the right to decide if the proclamation will or will not be issued.
7. Once approved, the proclamation will be included on the appropriate Council agenda.
8. A representative of the organization receiving the proclamation must be present at the City Council meeting at which the proclamation will be made.
9. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.
B. Public Requests for Presentations. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations:
1. The person(s) or organization making the request to make the presentation must do so at least two (2) weeks in advance of the requested Council meeting.
2. The Mayor, City Manager and/or staff designee will determine if the proposed presentation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council in a public meeting for its guidance.
3. The presentation shall not exceed fifteen (15) minutes in length and the Council will not entertain more than two presentations at one Council Meeting.
4. The City retains the right to modify, edit, or otherwise amend the proposed presentation to meet its requirements, needs, or policy determinations.
5. The City retains the right to decide if the presentation will or will not be permitted.
6. Once approved, the presentation will be included on the appropriate Council agenda.
7. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.
XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
The Mayor and each City Councilmember shall each have an annual three-thousand-dollar ($3,000) budget allocation for approved City business and travel. Advance authorization by the City Council is required in order to exceed the approved budget allocation. Reimbursement of meals, registration fees, parking, hotel, and other expenses shall be reimbursed by the City based on submitted receipts and/or the per diem amount established by the Internal Revenue Service..
The Mayor or Councilmember who serves as a committee member or an officer of an organization of which the City is a member, shall seek advance authorization from the City Council for any expenses, for a period not to exceed a year, at the start of each fiscal year and shall maintain a log of all expenses and will be distributed to the City Council at the end of each year.
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