Cities Index.
Agenda

Greenfield City Council
July 9, 2024

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Agenda
Meeting
July 9, 2024
Body
Greenfield City Council
Pages
4
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3.1 MB
Text extracted from the city's file for reading and search. Open the original on www.greenfieldca.gov. That file is the official record.

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
July 9, 2024
6:00 P.M.

Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Yanely Martinez
Rachel Ortiz
Andrew Tipton
The Greenfield City Council meeting on July 9, 2024 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
B-1. Mayor Pro Tempore Rodriguez will be participating remotely for a need related to physical disability pursuant to the just cause exemption to traditional teleconferencing. (Government Code § 54953(f)(2)(A)(1).) City Council Agenda
July 9, 2024

Page 2 ends

C. EXCUSE COUNCILMEMBER ABSENCES
This agenda item allows the City Council to excuse the absence of Councilmembers not present at the meeting. If all Councilmembers are present, this agenda will be skipped. a. Public Comments
b. City Council Comments / Action
D. INVOCATION BY PASTOR RAMIRO LUGO
E. PLEDGE OF ALLEGIANCE
F. AGENDA REVIEW
G. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the Agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on July 8, 2024. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.

H. COMMENTS FROM CITY COUNCIL
I. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
I-1. APPROVE Warrants #321842 through #321961 and Bank Drafts #6089 through #6107 in the amount of $1,067,434.06 – Page 1
I-2. APPROVE Minutes of the June 25, 2024 City Council Meeting – Page 23 I-3. RECEIVE AND FILE – Department Reports – Police Department – Page 29 City Council Agenda
July 9, 2024

Page 3 ends

I-4. ADOPT Resolution #2024-88, A Resolution of the City Council of the City of Greenfield Adopting the Fiscal Year 2024-2025 Annual “Appropriations Limit” – Page 39
I-5. ADOPT Resolution #2024-89, A Resolution of the City Council of the City of Greenfield Declaring a One Month Recess Commencing August 1, 2024 through August 31, 2024 – Page 49
I-6. RECEIVE AND FILE Fire Department Ad Hoc Committee Report – Page 51 J. CITY COUNCIL BUSINESS
J-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving a Request to Transfer Appropriate Public Works Capital Improvement Project (CIP) Budget for Baseball Fields Rehabilitation From Fiscal Year 2023/2024 to Fiscal Year 2024/2025 for a Total Amount of $52,000 – Page 55
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-90
J-2. ADOPT A Resolution of the City Council of the City of Greenfield Awarding the Purchase of a Diesel Tractor for the Public Works Department to C&N Tractor in the Amount of $51,500 in Accordance with this Resolution – Page 58 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-91
J-3. ADOPT A Resolution of the City Council of the City of Greenfield Reclassifying the Current Senior Accountant to Assistant Administrative Services Director FTE Classification and Associated Salary Schedule – Page 61 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-92
J-4. ADOPT A Resolution of the City Council of the City of Greenfield to Increase by 3.7% the Salaries of the Unrepresented Employees for a Cost-of-Living Adjustment (COLA) and to Affirm the Cost-of-Living Adjustments (3.7%) for the OE3 Employees and the Greenfield Police Sergeants’ Association (GPSA) (Represented Employees, NonSworn) (1.5%) for Fiscal Year 2024-2025 – Page 65 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-93
City Council Agenda
July 9, 2024

Page 4 ends

J-5. ADOPT A Resolution of the City Council of the City of Greenfield Approving Amendments to the Council Code of Conduct and Council Rules of Order and Protocols – Page 70
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-94
J-6. ADOPT A Resolution of the City Council of the City of Greenfield Approving a Land Donation Agreement with C&S Oak Properties LLC, and Authorizing the City Manager to Negotiate and Execute this Agreement – Page 132
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2024-95
K. BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY

MAYOR AND CITY COUNCIL
a. League of California Cities Monterey Bay Division
b. Transportation Agency for Monterey County
c. Association of Monterey Bay Area Governments
d. Salinas Valley Solid Waste Authority
e. Monterey Salinas Transit
f. South Salinas Valley Broadband Authority
g. Monterey County Mayors’ Association
h. Salinas Valley Mayors/Managers Group
i. Planning Commission
L. CITY ATTORNEY REPORT
M. CITY MANAGER REPORT
N. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 7/3/2024 3:00:09 PM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 06/21/2024 - 07/03/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
00752 CITY OF GREENFIELD 06/21/2024 Regular 0.00 15.00 321842 00752 CITY OF GREENFIELD 06/21/2024 Regular 0.00 -15.00 321842 00749 CITY OF GREENFIELD 06/21/2024 Regular 0.00 154.89 321843 00713 G P O A 06/21/2024 Regular 0.00 1,200.00 321844
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 06/21/2024 Regular 0.00 600.00 321845 04521 Greenfield Professional Firefighters 06/21/2024 Regular 0.00 315.00 321846 05322 OPERATING ENGINEERS LOCAL NO. 3 06/21/2024 Regular 0.00 159.25 321847 01911 SEIU Local 521 06/21/2024 Regular 0.00 824.06 321848 00174 A&G PUMPING 06/21/2024 Regular 0.00 475.75 321849 04634 ABBOTT'S PRO-POWER 06/21/2024 Regular 0.00 215.61 321850 05403 ANGELA MEJIA 06/21/2024 Regular 0.00 280.46 321851 01814 ANN RATHBUN 06/21/2024 Regular 0.00 146.06 321852 05457 AVIAT U.S., INC. 06/21/2024 Regular 0.00 19,530.00 321853 05204 AXON ENTERPRISE, INC. 06/21/2024 Regular 0.00 9,516.82 321854 05508 BPR CONSULTING GROUP LLC 06/21/2024 Regular 0.00 2,080.00 321855 01937 BRENT SLAMA CONSULTING 06/21/2024 Regular 0.00 8,872.50 321856 05350 BRONCO VAN & STORAGE 06/21/2024 Regular 0.00 260.00 321857 00396 CASEY PRINTING 06/21/2024 Regular 0.00 1,789.10 321858 05136 CHARTER COMMUNICATIONS 06/21/2024 Regular 0.00 544.90 321859 04407 CINTAS CORPORATION #630 06/21/2024 Regular 0.00 353.26 321860 01942 CITY OF SOLEDAD 06/21/2024 Regular 0.00 3,297.00 321861 04681 CLARK PEST CONTROL 06/21/2024 Regular 0.00 190.00 321862 05194 CLEATH-HARRIS GEOLOGISTS, INC. 06/21/2024 Regular 0.00 5,536.90 321863 04324 COVANTA ENVIRONMENTAL SOLUTIONS, LLC 06/21/2024 Regular 0.00 502.59 321864 00348 CSG CONSULTANTS, INC. 06/21/2024 Regular 0.00 29,391.61 321865 04944 CYNTHIA ZAVALA 06/21/2024 Regular 0.00 50.00 321866 05452 DIEGO MENDOZA 06/21/2024 Regular 0.00 50.00 321867 00481 DITCH WITCH CENTRAL CALIFORNIA 06/21/2024 Regular 0.00 153.87 321868 04614 ERNEST GALLARDO 06/21/2024 Regular 0.00 50.00 321869 04455 FABIOLA LOPEZ 06/21/2024 Regular 0.00 46.90 321870 05509 FRANCISCO GARCIA 06/21/2024 Regular 0.00 200.00 321871 05262 FRESNO OXYGEN & WELDING SUPPLY 06/21/2024 Regular 0.00 219.89 321872 04753 G&C CONSULTING, INC. 06/21/2024 Regular 0.00 4,000.00 321873 00720 GRAINGER 06/21/2024 Regular 0.00 767.03 321874
00725 GREEN RUBBER-KENNEDY AG 06/21/2024 Regular 0.00 354.27 321875 00721 GREENFIELD TRUE VALUE 06/21/2024 Regular 0.00 46.93 321876 05337 HM SUPPLIES, INC. 06/21/2024 Regular 0.00 163.88 321877 00820 HOME DEPOT CREDIT SERVICES 06/21/2024 Regular 0.00 385.46 321878 00803 HYDRO TURF, INC. 06/21/2024 Regular 0.00 446.61 321879 04244 ITRON, INC. 06/21/2024 Regular 0.00 21,381.87 321880 04498 JESUS EDUARDO ESPINOSA 06/21/2024 Regular 0.00 1,320.20 321881 05476 JOSE CHAVEZ 06/21/2024 Regular 0.00 46.90 321882
04046 JOSEPH DYELS 06/21/2024 Regular 0.00 59.03 321883 03107 L.N. CURTIS & SONS 06/21/2024 Regular 0.00 4,329.81 321884 04095 LIFTOFF LLC 06/21/2024 Regular 0.00 330.00 321885 01258 LOZANO SMITH, LLP 06/21/2024 Regular 0.00 15,969.35 321886 13015 MNS ENGINEERS, INC. 06/21/2024 Regular 0.00 30,057.75 321887 13004 MONTEREY BAY ANALYTICAL SERVICE 06/21/2024 Regular 0.00 1,305.00 321888 04600 MY CHEVROLET 06/21/2024 Regular 0.00 555.31 321889 04670 NAPA AUTO PARTS 06/21/2024 Regular 0.00 115.59 321890 01424 NATIVIDAD MEDICAL CENTER 06/21/2024 Regular 0.00 62.00 321891 04653 NEW SV MEDIA, INC 06/21/2024 Regular 0.00 5,052.36 321892 03896 NICK'S GARAGE 06/21/2024 Regular 0.00 60.23 321893 05258 NV5, INC. 06/21/2024 Regular 0.00 39,930.77 321894 1 Check Report Date Range: 06/21/2024 - 07/03/2024
7/3/2024 3:00:09 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 01506 OFFICE DEPOT 06/21/2024 Regular 0.00 578.97 321895 01532 O'REILLY AUTO PARTS 06/21/2024 Regular 0.00 566.67 321896 04299 PURE WATER 06/21/2024 Regular 0.00 87.75 321897
05356 RICKY SERRANO'S PLUMBING INC. 06/21/2024 Regular 0.00 2,650.00 321898 04731 ROBERT URQUIDEZ 06/21/2024 Regular 0.00 50.00 321899 04760 ROSS' LADDER SERVICE 06/21/2024 Regular 0.00 834.35 321900 01988 SIRCHIE ACQUISITION COMPANY, LLC 06/21/2024 Regular 0.00 186.54 321901 00386 STATE OF CA DEPT. OF JUSTICE 06/21/2024 Regular 0.00 699.00 321902 00780 STEPHANIE GARCIA 06/21/2024 Regular 0.00 50.00 321903 03916 UNITED STATES POSTAL SERVICE 06/21/2024 Regular 0.00 302.00 321904 04079 VERIZON 06/21/2024 Regular 0.00 703.00 321905
02210 VERIZON WIRELESS 06/21/2024 Regular 0.00 1,324.10 321906 00174 A&G PUMPING 06/28/2024 Regular 0.00 1,252.50 321907 04623 ADVANTAGE TECHNICAL SERVICES, INC. 06/28/2024 Regular 0.00 19,039.00 321908 04732 ALPHA AUTO BODY INC. 06/28/2024 Regular 0.00 369.00 321909 00156 AMERICAN SUPPLY COMPANY 06/28/2024 Regular 0.00 120.45 321910 05492 ANDERSON PACIFIC ENGINEERING CONSTRUCTION, INC 06/28/2024 Regular 0.00 411,569.45 321911 04379 ARMANDO JR. LERMA 06/28/2024 Regular 0.00 152.00 321912 00153 AT&T 06/28/2024 Regular 0.00 165.14 321913
00101 AT&T 06/28/2024 Regular 0.00 66.99 321914
05204 AXON ENTERPRISE, INC. 06/28/2024 Regular 0.00 1,175.75 321915 04750 BOUND TREE MEDICAL, LLC 06/28/2024 Regular 0.00 1,915.04 321916 00320 CAL-WEST 06/28/2024 Regular 0.00 1,000.00 321917
00388 CERTIFIED LABORATORIES 06/28/2024 Regular 0.00 407.56 321918 04407 CINTAS CORPORATION #630 06/28/2024 Regular 0.00 343.83 321919 00750 CITY OF GREENFIELD - PETTY CASH 06/28/2024 Regular 0.00 132.81 321920 01942 CITY OF SOLEDAD 06/28/2024 Regular 0.00 3,297.00 321921 00413 DELL MARKETING, L.P. 06/28/2024 Regular 0.00 5,151.92 321922 04946 ESTELA N AVALOS 06/28/2024 Regular 0.00 54.00 321923 04208 F. LODUCA CO. 06/28/2024 Regular 0.00 27,787.50 321924 00631 FERGUSON ENTERPRISES INC. 795 06/28/2024 Regular 0.00 63.68 321925 00725 GREEN RUBBER-KENNEDY AG 06/28/2024 Regular 0.00 128.34 321926 00721 GREENFIELD TRUE VALUE 06/28/2024 Regular 0.00 248.46 321927 04983 JAVIER RUELAS 06/28/2024 Regular 0.00 478.00 321928 04982 JESUS V.M. RANGEL 06/28/2024 Regular 0.00 478.00 321929 04381 JONATHAN MULVILLE 06/28/2024 Regular 0.00 79.15 321930 05510 JOSE ZAVALA 06/28/2024 Regular 0.00 300.00 321931 04046 JOSEPH DYELS 06/28/2024 Regular 0.00 146.10 321932 04787 JUAN VALENZUELA 06/28/2024 Regular 0.00 600.00 321933 04867 KC RADIATOR SERVICE - SVC 06/28/2024 Regular 0.00 125.00 321934 03967 MP EXPRESS 06/28/2024 Regular 0.00 1,060.14 321935 04286 MY JEEP-CHRYSLER-DODGE-RAM/MY CHEVROLET/MY NISSAN-KIA 06/28/2024 Regular 0.00 215.00 321936 04670 NAPA AUTO PARTS 06/28/2024 Regular 0.00 229.25 321937 01532 O'REILLY AUTO PARTS 06/28/2024 Regular 0.00 156.04 321938 05326 OSCAR GUADALUPE PEREZ 06/28/2024 Regular 0.00 300.00 321939 01601 PACIFIC GAS & ELECTRIC 06/28/2024 Regular 0.00 6,305.35 321940 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 06/28/2024 Regular 0.00 110.00 321941 04299 PURE WATER 06/28/2024 Regular 0.00 193.75 321942
05356 RICKY SERRANO'S PLUMBING INC. 06/28/2024 Regular 0.00 800.00 321943 05127 SCHEID VINEYARDS CALIFORNIA, INC 06/28/2024 Regular 0.00 54,746.08 321944 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 06/28/2024 Regular 0.00 7,352.74 321945 04557 TODD GROUNDWATER 06/28/2024 Regular 0.00 425.00 321946 03919 TPX COMMUNICATIONS 06/28/2024 Regular 0.00 2,050.63 321947 03873 U.S. Bank Equipment Finance 06/28/2024 Regular 0.00 4,630.89 321948 02208 VALLEY SAW & GARDEN EQUIPMENT 06/28/2024 Regular 0.00 415.43 321949 02210 VERIZON WIRELESS 06/28/2024 Regular 0.00 1,816.10 321950 05346 VICTOR S GARCIA 06/28/2024 Regular 0.00 7,000.00 321951 05415 WM. J. CLARK TRUCKING SERVICES, INC. 06/28/2024 Regular 0.00 530.75 321952 03987 U.S. BANK 06/28/2024 Regular 0.00 48,767.27 321953 00752 CITY OF GREENFIELD 07/03/2024 Regular 0.00 372.29 321961 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 313.76 DFT0006089 2 Check Report Date Range: 06/21/2024 - 07/03/2024
7/3/2024 3:00:09 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 374.21 DFT0006090 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 832.29 DFT0006091 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 2,240.00 DFT0006092 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 2,915.00 DFT0006093 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 1,829.00 DFT0006094 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 400.00 DFT0006095 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 935.00 DFT0006096 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 350.00 DFT0006097 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 250.00 DFT0006098 00431 DEPT OF CHILD SUPPORT SERVICES 06/21/2024 Bank Draft 0.00 1,087.44 DFT0006099 01916 STATE STREET BANK & TRUST CO. 06/21/2024 Bank Draft 0.00 2,722.50 DFT0006100 00384 STATE OF CALIFORNIA EDD 06/21/2024 Bank Draft 0.00 4,325.84 DFT0006101 03103 Internal Revenue Service 06/21/2024 Bank Draft 0.00 11,430.18 DFT0006102 03103 Internal Revenue Service 06/21/2024 Bank Draft 0.00 48,874.16 DFT0006103 00384 STATE OF CALIFORNIA EDD 06/21/2024 Bank Draft 0.00 17,419.53 DFT0006104 03103 Internal Revenue Service 06/21/2024 Bank Draft 0.00 42,255.62 DFT0006105 00107 AMERICAN FAMILY LIFE 06/21/2024 Bank Draft 0.00 2,108.14 DFT0006106 02338 WESTAMERICA BANK 06/27/2024 Bank Draft 0.00 90,868.86 DFT0006107 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
113
0 1
19 0

0.00 0.00

0.00 0.00

0.00 133 0.00
Payment
835,917.53

0.00 -15.00
231,531.53

0.00 1,067,434.06
Payable
Count
218
0 0
19 0
237
3 Check Report Date Range: 06/21/2024 - 07/03/2024
7/3/2024 3:00:09 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
113
0 1
19 0

0.00 0.00

0.00 0.00

0.00 133 0.00
835,917.53

0.00 -15.00
231,531.53

0.00 1,067,434.06
218
0 0
19 0
237
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 6/2024 1,067,061.77
999 CASH CONTROL 7/2024 372.29
1,067,434.06
4 7/3/2024 3:01:24 PM Page 1 of 18
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 6/21/2024 - 7/3/2024
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
GRAINGER 321874 06/21/2024 PARKS SUPPLIES 100-550-65700.000 767.03 U.S. BANK 321953 06/28/2024 GS-JJ.COM - CUSTOM OD PINS 100-201-65200.000 517.39 U.S. BANK 321953 06/28/2024 ALLEGRETO VINEYARD - CHIEF…100-201-67100.000 548.26 U.S. BANK 321953 06/28/2024 RENAISSANCE PALM SPRINGS -…100-201-67200.000 788.87 U.S. BANK 321953 06/28/2024 CA POLICE CHIEFS ASSOCIATI… 100-201-68300.000 462.00 U.S. BANK 321953 06/28/2024 CHEVRON - GAS FOR UNIT #47 100-215-63400.000 66.37 U.S. BANK 321953 06/28/2024 ARCO - GAS FOR UNIT #47 100-215-63400.000 50.59 U.S. BANK 321953 06/28/2024 ARCO - GAS FOR UNIT #47 100-215-63400.000 32.16 U.S. BANK 321953 06/28/2024 LAKE NATOMA INN - SLI SESSI… 100-215-67200.000 320.70 U.S. BANK 321953 06/28/2024 ARCO - GAS FOR UNIT #47 100-215-67200.000 60.67 U.S. BANK 321953 06/28/2024 SHELL - GAS FOR UNIT #47 100-215-67200.000 58.72 U.S. BANK 321953 06/28/2024 FEDEX - POSTAGE MAILED PA… 100-201-61100.000 30.46 U.S. BANK 321953 06/28/2024 FEDEX - INVESTIGATIONS POS… 100-201-61100.000 32.47 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE CHAIR MAT…100-201-61400.000 53.01 U.S. BANK 321953 06/28/2024 AMAZON - WIRELESS MOUSE 100-201-61400.000 38.31 U.S. BANK 321953 06/28/2024 AMAZON - STAND DESK CONV…100-201-61400.000 423.77 U.S. BANK 321953 06/28/2024 AMAZON - COFFEE STAFF/ME… 100-201-65100.000 45.73 U.S. BANK 321953 06/28/2024 AMAZON - DISFENCTING WIP… 100-201-65600.000 94.82 U.S. BANK 321953 06/28/2024 AMAZON - BLUE BAGS FOR EV…100-201-68200.000 41.49 U.S. BANK 321953 06/28/2024 AMAZON - CORNTOSS GAME … 100-201-68200.000 47.07 U.S. BANK 321953 06/28/2024 AMAZON - COMMUNITY EVE… 100-201-68200.000 49.23 U.S. BANK 321953 06/28/2024 AMAZON - BATTERIES FOR G… 100-215-65400.000 29.76 U.S. BANK 321953 06/28/2024 AMAZON - R. ROCHA MOUSE 100-22491 21.89 U.S. BANK 321953 06/28/2024 AMAZON - L. ROCHA OFFICE … 100-22491 197.64 U.S. BANK 321953 06/28/2024 AMAZON - MOUSE PAD L. RO… 100-22491 60.12 U.S. BANK 321953 06/28/2024 AMAZON - ERGONOMIC MOU…100-22491 8.74 U.S. BANK 321953 06/28/2024 AMAZON - AIR PURIFIERS E. L… 100-22491 125.92 U.S. BANK 321953 06/28/2024 AMAZON - DOCUMENT HOLD… 100-22491 89.62 U.S. BANK 321953 06/28/2024 GOVERNMENT FINANCE - AN… 100-190-67100.000 -450.00 U.S. BANK 321953 06/28/2024 WINDMILL RESTAURANT - FIN… 100-190-67100.000 385.69 U.S. BANK 321953 06/28/2024 AMAZON - PRINTER PAPER 100-551-61200.000 94.14 U.S. BANK 321953 06/28/2024 AMAZON - CASH BOX FOR PA… 100-551-61400.000 25.17 U.S. BANK 321953 06/28/2024 AMAZON - RUG FOR COMPUT… 100-551-61400.000 46.23 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 100-551-61400.000 29.96 U.S. BANK 321953 06/28/2024 AMAZON - COMPUTE ROOM … 100-551-61400.000 69.51 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 100-551-61400.000 253.79 U.S. BANK 321953 06/28/2024 COSTCO - OFFICE SUPPLIES 100-551-61400.000 80.23 U.S. BANK 321953 06/28/2024 AMAZON - WOMEN TOPS 100-551-63500.000 174.16 U.S. BANK 321953 06/28/2024 AMAZON - TENNIS SUPPLIES … 100-551-63500.000 132.23 U.S. BANK 321953 06/28/2024 AMAZON - TENNIS COURT NET 100-551-63500.000 129.24 U.S. BANK 321953 06/28/2024 AMAZON - SUMMER CAMP G… 100-551-63500.000 119.39 U.S. BANK 321953 06/28/2024 AMAZON - RECREATION SUPPL…100-551-63500.000 110.52 U.S. BANK 321953 06/28/2024 OFFICE MAX - FLAG FOOTBALL…100-551-63500.000 275.27 U.S. BANK 321953 06/28/2024 AMAZON - TENNIS BALLS 100-551-63500.000 106.18 U.S. BANK 321953 06/28/2024 AMAZON - FITNESS/KIDS CAM…100-551-63500.000 310.33 U.S. BANK 321953 06/28/2024 SOUTH COUNTY EMBROIEDER…100-551-63500.000 312.61 U.S. BANK 321953 06/28/2024 AMAZON - SAFETY VEST BIKE R…100-551-63500.000 87.56 U.S. BANK 321953 06/28/2024 AMAZON - ZUMBA & FITNESS …100-551-63500.000 84.08 U.S. BANK 321953 06/28/2024 BSN SPORTS - SOCCER GOAL … 100-551-63500.000 657.00 U.S. BANK 321953 06/28/2024 CROWN AWARDS - SOFTBALL … 100-551-63500.000 233.84 U.S. BANK 321953 06/28/2024 AMAZON - TENNIS COURT SI… 100-551-63500.000 44.84 U.S. BANK 321953 06/28/2024 DICK'S - FOOTBALL PUMP 100-551-63500.000 13.11 U.S. BANK 321953 06/28/2024 AMAZON - RECREATION SUPPL…100-551-63500.000 54.64 5 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 2 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 321953 06/28/2024 AMAZON - SUMMER CAMP S… 100-551-63500.000 43.79 U.S. BANK 321953 06/28/2024 AMAZON - TENNIS RACKET & … 100-551-63500.000 31.51 U.S. BANK 321953 06/28/2024 AMAZON - RECREATION SUPPL…100-551-63500.000 24.79 U.S. BANK 321953 06/28/2024 AMAZON - TENNIS COURT SU… 100-551-63500.000 21.89 U.S. BANK 321953 06/28/2024 DICK'S - SOFTBALL GAME BAL… 100-551-63500.000 61.17 U.S. BANK 321953 06/28/2024 AMAZON - PRIME MEMBERSH…100-551-63900.000 16.41 U.S. BANK 321953 06/28/2024 ARCO - CAR WAS SERVICES 100-551-63900.000 10.00 U.S. BANK 321953 06/28/2024 AMAZON - JANITORIAL SUPPLI…100-551-65600.000 28.71 U.S. BANK 321953 06/28/2024 AMAZON - JANITORIAL SUPPLI…100-551-65600.000 119.63 U.S. BANK 321953 06/28/2024 COSTCO - VACUUM/V9 BATTE… 100-111-71200.000 240.34 U.S. BANK 321953 06/28/2024 WINDMILL RESTAURANT - EN… 100-310-67300.000 29.04 U.S. BANK 321953 06/28/2024 PLATT ELECTRIC - 250V MIDG… 100-550-65700.000 57.36 U.S. BANK 321953 06/28/2024 COSTCO - VACUUM/V9 BATTE… 100-550-65700.000 41.49 U.S. BANK 321953 06/28/2024 SAFEWAY - PW BBQ SUPPLIES 100-310-65100.000 97.89 U.S. BANK 321953 06/28/2024 RESTAURANTE EL MICHOACA… 100-310-67100.000 60.00 U.S. BANK 321953 06/28/2024 AMAZON - STAMP ENDORSIN… 100-601-61400.000 30.10 U.S. BANK 321953 06/28/2024 AMAZON - WEBCAM MA FOR… 100-601-61400.000 43.79 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES … 100-601-61400.000 130.04 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 52.54 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 43.74 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 16.93 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 15.53 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 15.98 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 14.14 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 -43.74 U.S. BANK 321953 06/28/2024 AMAZON - UNIFORMS 100-601-65200.000 -52.54 U.S. BANK 321953 06/28/2024 DOLLAR GENERAL - SENIOR S… 100-601-73710.000 4.38 U.S. BANK 321953 06/28/2024 AMAZON - COFFEE WITH CDD 100-601-73710.000 10.29 U.S. BANK 321953 06/28/2024 MP DONUTS - COFFEE WITH … 100-601-73710.000 39.80 U.S. BANK 321953 06/28/2024 STARBUCKS - SENIOR SOCIAL … 100-601-73710.000 49.13 U.S. BANK 321953 06/28/2024 RANCHO SAN MIGUEL - SNAC… 100-101-67300.000 21.22 U.S. BANK 321953 06/28/2024 MO CO CLERK RECORDER - N… 100-22529 2,977.25 U.S. BANK 321953 06/28/2024 BR FACOTORY.COM - LISETTE'S…100-310-65200.000 183.96 U.S. BANK 321953 06/28/2024 AMAZON - LISETTE'S UNIFORM 100-310-65200.000 14.38 U.S. BANK 321953 06/28/2024 AMAZON - LISETTE'S UNIFORM 100-310-65200.000 34.46 U.S. BANK 321953 06/28/2024 AMAZON - LISETTE'S UNIFORM 100-310-65200.000 72.23 U.S. BANK 321953 06/28/2024 AMAZON - LISETTE'S UNIFORM 100-310-65200.000 108.24 NATIVIDAD MEDICAL CENTER 321891 06/21/2024 MEDICAL SERVICES - DUI ALC… 100-215-63400.000 62.00 GREEN RUBBER-KENNEDY AG 321875 06/21/2024 IRRIGATION SUPPLIES 100-550-65700.000 47.95 OFFICE DEPOT 321895 06/21/2024 COPY PAPER - CITY HALL 100-111-61200.000 406.99 GREEN RUBBER-KENNEDY AG 321875 06/21/2024 CABLE TIE 100-320-65700.000 83.22 GREEN RUBBER-KENNEDY AG 321875 06/21/2024 IRRIGATION SUPPLIES 100-550-65700.000 69.35 PURE WATER 321942 06/28/2024 WATER - CVC 100-111-65100.000 193.75 PURE WATER 321897 06/21/2024 DRINKING WATER - POLICE DE…100-201-65100.000 87.75 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 100-101-64600.000 190.05 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 100-110-64600.000 42.00 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 100-320-64600.000 21.00 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 100-550-64600.000 21.00 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 100-551-64600.000 131.00 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 100-601-64600.000 42.00 CSG CONSULTANTS, INC. 321865 06/21/2024 BUILDING PLAN REVIEW SERV… 100-25105 156.25 OFFICE DEPOT 321895 06/21/2024 COPY PAPER - POLICE DEPT 100-201-61400.000 171.98 STATE OF CA DEPT. OF JUSTICE 321902 06/21/2024 FINGERPRINT SERVICES - POLI… 100-215-63400.000 356.00 CINTAS CORPORATION #630 321860 06/21/2024 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 321860 06/21/2024 UNIFORMS 100-320-65200.000 68.91 CINTAS CORPORATION #630 321860 06/21/2024 UNIFORMS 100-550-65200.000 68.91 FERGUSON ENTERPRISES INC. …321925 06/28/2024 SPUD - CHILD CARE 100-590-65900.000 63.68 DITCH WITCH CENTRAL CALIF… 321868 06/21/2024 3735 - COOLANT 100-320-66300.000 153.87 HYDRO TURF, INC. 321879 06/21/2024 SPRINKLERS 100-550-65700.000 446.61 CLARK PEST CONTROL 321862 06/21/2024 PEST CONTROL SERVICES 100-111-65900.000 190.00 6 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 3 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount COVANTA ENVIRONMENTAL … 321864 06/21/2024 PD EVIDENCE SPECIAL WASTE …100-215-64900.000 502.59 PACIFIC GAS & ELECTRIC 321940 06/28/2024 P.P. BASEBALL FIELD 100-550-64100.000 179.36 AXON ENTERPRISE, INC. 321854 06/21/2024 PD TRUE UP FLEET 3 ADVANC… 100-215-63400.000 9,516.82 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - GENERAL L… 100-150-63100.000 1,425.00 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - POLICE 100-150-63100.000 97.50 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - GENERAL P… 100-150-63100.000 760.50 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVIICES-SERVICE EM… 100-150-63100.000 728.50 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - GENERAL F… 100-150-63100.000 19.50 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - BUILDING, P…100-150-63100.000 3,601.84 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - 717 OAK AV… 100-150-63100.000 208.25 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - COUNCIL M… 100-150-63100.000 4,628.38 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - PUBLIC WO… 100-150-63100.000 1,200.88 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - SANDOVAL … 100-150-63100.000 1,948.00 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - WASTEWAT… 100-150-63100.000 220.00 GREENFIELD TRUE VALUE 321927 06/28/2024 MARKER/YELLOW MARKING … 100-320-65700.000 5.37 BRENT SLAMA CONSULTING 321856 06/21/2024 CONSULTING SERVICES - MAY… 100-22556 2,340.00 BRENT SLAMA CONSULTING 321856 06/21/2024 CONSULTING SERVICES - MAY… 100-601-63600.000 5,167.50 BRENT SLAMA CONSULTING 321856 06/21/2024 CONSULTING SERVICES - MAY… 100-601-73721.000 1,365.00 PACIFIC GAS & ELECTRIC 321940 06/28/2024 P.P. COMMUNITY CENTER 100-551-64100.000 660.12 PACIFIC GAS & ELECTRIC 321940 06/28/2024 P.P. COMMUNITY CENTER 100-551-64200.000 99.00 SIRCHIE ACQUISITION COMP… 321901 06/21/2024 PD EVIDENCE SUPPLIES 100-215-65400.000 186.54 O'REILLY AUTO PARTS 321938 06/28/2024 THINNER 100-320-65700.000 43.48 NAPA AUTO PARTS 321937 06/28/2024 7810 - ACETONES 100-320-66300.000 229.25 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 100-111-66100.000 51.33 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 100-215-66100.000 3,592.89 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 100-320-66100.000 391.27 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 100-550-66100.000 480.06 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 100-551-66100.221 102.65 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 100-601-66100.000 51.33 PACIFIC GAS & ELECTRIC 321940 06/28/2024 COMMUNITY PARK 100-550-64100.000 144.48 GREENFIELD TRUE VALUE 321927 06/28/2024 THINNER 100-320-65700.000 18.45 AMERICAN SUPPLY COMPANY 321910 06/28/2024 GARBAGE TRASH BAGS - POLI… 100-201-65600.000 120.45 CINTAS CORPORATION #630 321919 06/28/2024 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 321919 06/28/2024 UNIFORMS 100-320-65200.000 64.19 CINTAS CORPORATION #630 321919 06/28/2024 UNIFORMS 100-550-65200.000 64.20 VERIZON WIRELESS 321950 06/28/2024 CELL PHONES - POLICE DEPT 100-215-64600.000 1,602.46 VERIZON WIRELESS 321950 06/28/2024 CELL PHONES - POLICE DEPT 100-230-64600.000 94.86 UNITED STATES POSTAL SERVI…321904 06/21/2024 PO BOX #306 FEE - POLICE DE… 100-201-61100.000 302.00 ABBOTT'S PRO-POWER 321850 06/21/2024 7538 - PROXIMITY SWITCH 100-550-66300.000 215.61 GREENFIELD TRUE VALUE 321927 06/28/2024 CHALK 100-320-65700.000 7.56 AXON ENTERPRISE, INC. 321915 06/28/2024 PD STORAGE PRO LICENSE BU… 100-215-63400.000 1,175.75 RICKY SERRANO'S PLUMBING … 321943 06/28/2024 UNCLOG SEWER ON SHOWER… 100-111-63700.000 800.00 MNS ENGINEERS, INC. 321887 06/21/2024 WALNUT GROVE APARTMENT… 100-24609 7,572.00 ANN RATHBUN 321852 06/21/2024 MILEAGE REIMBURSEMENT - … 100-170-63100.000 73.03 ANN RATHBUN 321852 06/21/2024 MILEAGE REIMBURSEMENT - … 100-170-67200.000 73.03 JUAN VALENZUELA 321933 06/28/2024 PD STAFF MEETING AND SWE… 100-215-65100.000 600.00 BRONCO VAN & STORAGE 321857 06/21/2024 BASEBALL SHED RENTAL - MA… 100-551-63500.000 260.00 U.S. Bank Equipment Finance 321948 06/28/2024 CDD LEASE OF SCANNER YEAR…100-601-71300.000 4,630.89 VERIZON 321905 06/21/2024 GPS SERVICES 100-110-64900.000 19.00 VERIZON 321905 06/21/2024 GPS SERVICES 100-215-64900.000 361.00 VERIZON 321905 06/21/2024 GPS SERVICES 100-310-64900.000 19.00 VERIZON 321905 06/21/2024 GPS SERVICES 100-320-64900.000 57.00 VERIZON 321905 06/21/2024 GPS SERVICES 100-550-64900.000 38.00 VERIZON 321905 06/21/2024 GPS SERVICES 100-551-64900.000 19.00 ERNEST GALLARDO 321869 06/21/2024 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 STEPHANIE GARCIA 321903 06/21/2024 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 CYNTHIA ZAVALA 321866 06/21/2024 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 ROBERT URQUIDEZ 321899 06/21/2024 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 NEW SV MEDIA, INC 321892 06/21/2024 NEWSPAPER PUBLIC HEARING…100-22512 609.89 NEW SV MEDIA, INC 321892 06/21/2024 NEWSPAPER PUBLIC HEARING…100-601-67600.000 332.99 7 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 4 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount BPR CONSULTING GROUP LLC 321855 06/21/2024 BUILDING CONSULTING SERVI… 100-601-63600.000 2,080.00 CSG CONSULTANTS, INC. 321865 06/21/2024 CONSULTING SERVICES 100-601-63600.000 20,583.00 MP EXPRESS 321935 06/28/2024 PD TRAFFIC CITATIONS 100-201-61200.000 1,060.14 MNS ENGINEERS, INC. 321887 06/21/2024 BUILDING OFFICIAL SUPPORT … 100-601-63600.000 350.00 MNS ENGINEERS, INC. 321887 06/21/2024 BUILDING OFFICIAL SUPPORT … 100-601-63600.000 262.50 MNS ENGINEERS, INC. 321887 06/21/2024 NEW ADDRESS MAPPING AND…100-601-63700.000 55.00 MNS ENGINEERS, INC. 321887 06/21/2024 BUILDING OFFICIAL SUPPORT … 100-601-63600.000 262.50 MNS ENGINEERS, INC. 321887 06/21/2024 PRIVATE DEVELOPMENT REVI… 100-601-63700.000 297.50 MNS ENGINEERS, INC. 321887 06/21/2024 ENGINEERING REVIEW SERVIC…100-22559 1,860.00 MNS ENGINEERS, INC. 321887 06/21/2024 WALNUT GROVE APARTMENT… 100-25105 255.00 MNS ENGINEERS, INC. 321887 06/21/2024 CONSULTING AND SURVEYOR …100-22556 1,540.00 CSG CONSULTANTS, INC. 321865 06/21/2024 PLAN CHECK REVIEW SERVICES…100-25105 8,652.36 DIEGO MENDOZA 321867 06/21/2024 PLANNING COMMISSION STIP… 100-601-67100.000 50.00 ARMANDO JR. LERMA 321912 06/28/2024 REIMBURSEMENT - PD RANGE …100-215-65400.000 152.00 JONATHAN MULVILLE 321930 06/28/2024 REIMBURSEMENT - PD RANGE …100-215-65400.000 79.15 WM. J. CLARK TRUCKING SERV…321952 06/28/2024 LOOSE CONCRETE SAND 100-550-65700.000 265.38 SEIU Local 521 321848 06/21/2024 COPE - Union Dues 100-22420 0.17 SEIU Local 521 321848 06/21/2024 Union Dues 100-22420 379.82 STATE STREET BANK & TRUST … DFT0006089 06/21/2024 Defer Comp-Misc Employees 100-22430 94.13 STATE STREET BANK & TRUST … DFT0006091 06/21/2024 Deferred Compensation Loan … 100-22435 832.29 STATE STREET BANK & TRUST … DFT0006092 06/21/2024 Defer Comp-GPOA 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006093 06/21/2024 Defer Comp-GPSA 100-22430 1,371.83 STATE STREET BANK & TRUST … DFT0006094 06/21/2024 Defer Comp-Management 100-22430 660.01 STATE STREET BANK & TRUST … DFT0006095 06/21/2024 Defer Comp-Mid Management 100-22430 220.00 STATE STREET BANK & TRUST … DFT0006096 06/21/2024 Defer Comp-Misc Employees 100-22430 350.00 STATE STREET BANK & TRUST … DFT0006097 06/21/2024 Defer Comp-OE3 Employees 100-22430 350.00 STATE STREET BANK & TRUST … DFT0006098 06/21/2024 Defer Comp-Chief of Police 100-22430 250.00 G P O A 321844 06/21/2024 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…321847 06/21/2024 Union Dues 100-22420 63.70 STATE STREET BANK & TRUST … DFT0006100 06/21/2024 Roth Retirement 100-22431 2,722.50 GREENFIELD POLICE SERGEAN… 321845 06/21/2024 GPSA DUES 100-22415 302.73 CITY OF GREENFIELD 321843 06/21/2024 Weapon Repay 100-22481 154.89 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 100-22225 1,303.21 Internal Revenue Service DFT0006102 06/21/2024 Medicare 100-22215 3,461.60 Internal Revenue Service DFT0006103 06/21/2024 Social Security 100-22215 14,800.96 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 100-22220 4,365.91 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 100-22210 11,772.84 AMERICAN FAMILY LIFE DFT0006106 06/21/2024 MAY 2024 100-22440 2,066.98 VICTOR S GARCIA 321951 06/28/2024 4TH OF JULY PLANNING AND … 100-14100 7,000.00 JOSE ZAVALA 321931 06/28/2024 FLAG FOOTBALL REFEREE GA… 100-551-63500.000 300.00 OSCAR GUADALUPE PEREZ 321939 06/28/2024 FLAG FOOTBALL REFEREE GA… 100-551-63500.000 300.00 A&G PUMPING 321907 06/28/2024 SOCCER COMPLEX PORTABLE … 100-551-63500.000 1,252.50 SCHEID VINEYARDS CALIFORN… 321944 06/28/2024 SOCCER FIELD MAINTENANCE… 100-550-63900.000 54,746.08 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 RANCHO SAN MIGUEL - SNAC… 100-110-65100.000 19.81 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 COUNTY OF MONTEREY - ASS… 100-601-61200.000 9.00 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 MO CO RECORDERS OFFICE - … 100-601-61200.000 6.00 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 COUNTY OF MONTEREY - ADD…100-601-61200.000 20.00 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 COUNTY OF MONTEREY - PAR… 100-601-61200.000 5.00 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 COUNTY OF MONTEREY - RAD… 100-601-61200.000 34.00 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 COUNTY OF MONTEREY - MAIL…100-601-61200.000 23.00 CITY OF GREENFIELD - PETTY … 321920 06/28/2024 COUNTY OF MONTEREY - ASS… 100-601-61200.000 16.00 Fund 100 - GENERAL FUND Total: 223,419.97
Fund: 102 - Fire General
GREENFIELD TRUE VALUE 321876 06/21/2024 PVC END DRAIN 102-250-65900.000 15.28 RICKY SERRANO'S PLUMBING … 321898 06/21/2024 WATER HEATER REPLACEMENT 102-250-63900.000 2,100.00 U.S. BANK 321953 06/28/2024 NT IFIT - IFIT MEMBERSHIP 102-250-68300.000 39.00 U.S. BANK 321953 06/28/2024 COSTCO - JANITORIAL SUPPLI… 102-250-65100.000 210.29 U.S. BANK 321953 06/28/2024 LEATHERHDCPTS - FIREFIGHT… 102-250-65200.000 334.73 U.S. BANK 321953 06/28/2024 SP THE RAGTOP SHOP - FIREFI… 102-250-65400.000 316.70 U.S. BANK 321953 06/28/2024 COSTCO - JANITORIAL SUPPLI… 102-250-65600.000 139.41 8 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 5 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 321953 06/28/2024 WESTERN FIRE SUPPLY - LARG… 102-250-66300.000 638.85 U.S. BANK 321953 06/28/2024 SP CASCAE FIRE - WILDLAND … 102-250-66300.000 458.62 U.S. BANK 321953 06/28/2024 USPS - RADIO REPAIR 102-250-61100.000 13.65 U.S. BANK 321953 06/28/2024 AMAZON - LAMINATOR 102-250-61400.000 54.74 U.S. BANK 321953 06/28/2024 COSTCO - TV 102-250-61400.000 476.84 U.S. BANK 321953 06/28/2024 AMAZON - LED LIGHT 102-250-61400.000 32.51 U.S. BANK 321953 06/28/2024 AMAZON - THECHAM LED PIC… 102-250-61400.000 -32.51 U.S. BANK 321953 06/28/2024 AMAZON - ULTRA FINE DRY E… 102-250-61400.000 10.93 U.S. BANK 321953 06/28/2024 AMAZON - POWER CORD 102-250-61400.000 13.79 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 102-250-61400.000 19.36 U.S. BANK 321953 06/28/2024 AMAZON - FIRE EXTINGUISHER 102-250-63900.000 549.90 U.S. BANK 321953 06/28/2024 EL TAMALASO BAKERY - TRAIN…102-250-65100.000 91.24 U.S. BANK 321953 06/28/2024 AMAZON - TV/MONITOR WAL…102-250-65100.000 27.36 U.S. BANK 321953 06/28/2024 AMAZON - COFFEE CUPS ARC … 102-250-65100.000 27.36 U.S. BANK 321953 06/28/2024 AMAZON - FLAGS 102-250-65100.000 212.30 U.S. BANK 321953 06/28/2024 SAFEWAY - ARC SMOKE DETE… 102-250-65100.000 268.79 U.S. BANK 321953 06/28/2024 LA PLAZA BAKERY - AD HOC C… 102-250-65100.000 83.24 U.S. BANK 321953 06/28/2024 AMAZON - CHAINSAW SHARP… 102-250-65400.000 41.10 U.S. BANK 321953 06/28/2024 AMAZON - FEBREZE 102-250-65600.000 25.81 U.S. BANK 321953 06/28/2024 AMAZON - PINE SOL 102-250-65600.000 58.80 U.S. BANK 321953 06/28/2024 AMAZON - GARDEN HOSE EL… 102-250-65900.000 42.54 U.S. BANK 321953 06/28/2024 AMAZON - GEAR LUBRICANT 102-250-66300.000 23.37 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 102-250-64600.000 168.00 BOUND TREE MEDICAL, LLC 321916 06/28/2024 NITRILE GLOVES 102-250-65400.000 836.67 BOUND TREE MEDICAL, LLC 321916 06/28/2024 CAPNO KITS 102-250-65400.000 1,078.37 FRESNO OXYGEN & WELDING …321872 06/21/2024 OXYGEN TANKS 102-250-65400.000 219.89 L.N. CURTIS & SONS 321884 06/21/2024 FIREFIGHTER EQUIPMENT 102-250-65400.000 1,561.38 ROSS' LADDER SERVICE 321900 06/21/2024 LADDER TESTING 102-250-63900.000 834.35 L.N. CURTIS & SONS 321884 06/21/2024 INTAKE VALVE 102-250-66300.000 2,768.43 PACIFIC GAS & ELECTRIC 321940 06/28/2024 FIRE DEPT 102-250-64100.000 1,178.21 PACIFIC GAS & ELECTRIC 321940 06/28/2024 FIRE DEPT 102-250-64200.000 78.15 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 102-250-66100.000 768.66 STATE STREET BANK & TRUST … DFT0006090 06/21/2024 Defer Comp-Misc Employees 102-22430 151.73 STATE STREET BANK & TRUST … DFT0006096 06/21/2024 Defer Comp-Misc Employees 102-22430 300.00 Greenfield Professional Firefig…321846 06/21/2024 Fire Union Dues 102-22410 211.58 DEPT OF CHILD SUPPORT SERV…DFT0006099 06/21/2024 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 102-22225 574.03 Internal Revenue Service DFT0006102 06/21/2024 Medicare 102-22215 1,513.36 Internal Revenue Service DFT0006103 06/21/2024 Social Security 102-22215 6,470.88 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 102-22220 3,168.22 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 102-22210 6,582.74 CITY OF GREENFIELD 321961 07/03/2024 Misc Withholding 102-22490 372.29 Fund 102 - Fire General Total: 35,477.09
Fund: 105 - Community Outreach
U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 105-105-61400.000 6.23 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 105-105-61400.000 12.42 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 105-105-61400.000 13.68 U.S. BANK 321953 06/28/2024 AMAZON - INTERN SUPPLIES 105-105-63900.000 201.12 U.S. BANK 321953 06/28/2024 VISTAPRINT - INTERN SUPPLIES 105-105-63900.000 270.56 U.S. BANK 321953 06/28/2024 DELL - INTERN SUPPLIES 105-105-63900.000 2,221.98 U.S. BANK 321953 06/28/2024 MARGARITA VILLE RESORT - T… 105-105-67200.000 595.14 U.S. BANK 321953 06/28/2024 AMAZON - YOUTH SUMMIT S… 105-105-67200.000 43.25 U.S. BANK 321953 06/28/2024 DOLLAR TREE - YOUTH SUMM… 105-105-67200.000 5.48 U.S. BANK 321953 06/28/2024 AMAZON - YOUTH SUMMIT S… 105-105-67200.000 32.57 U.S. BANK 321953 06/28/2024 DOLLAR TRE - SENIOR SOCIAL 105-105-68200.000 34.47 U.S. BANK 321953 06/28/2024 LA PLAZA BAKERY - SENIOR S… 105-105-68200.000 269.92 U.S. BANK 321953 06/28/2024 AMAZON - SENIOR SOCIAL 105-105-68200.000 55.39 U.S. BANK 321953 06/28/2024 TARGET - SENIOR SOCIAL SUP… 105-105-68200.000 44.60 U.S. BANK 321953 06/28/2024 OFFICE DEPOT - SENIOR SOCIA…105-105-68200.000 32.87 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 105-105-64600.000 89.00 9 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 6 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount LIFTOFF LLC 321885 06/21/2024 5 MICROSOFT LICENSES - INTE…105-105-63900.000 330.00 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 105-105-66100.000 51.33 FABIOLA LOPEZ 321870 06/21/2024 MILEAGE REIMBURSEMENT - … 105-105-67200.000 46.90 JOSE CHAVEZ 321882 06/21/2024 MILEAGE REIMBURSEMENT - … 105-105-67200.000 46.90 ANGELA MEJIA 321851 06/21/2024 REIMBURSEMENT - WATER F… 105-105-68200.000 41.86 ANGELA MEJIA 321851 06/21/2024 REIMBURSEMENT - HOMELESS…105-105-63900.000 238.60 A&G PUMPING 321849 06/21/2024 PROTABLE RESTROOM RENTAL…105-105-78100.000 475.75 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 105-22225 78.78 Internal Revenue Service DFT0006102 06/21/2024 Medicare 105-22215 207.68 Internal Revenue Service DFT0006103 06/21/2024 Social Security 105-22215 888.04 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 105-22220 119.07 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 105-22210 395.70 Fund 105 - Community Outreach Total: 6,849.29
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
U.S. BANK 321953 06/28/2024 EB HONORING - HONORING T… 200-205-67200.000 84.99 U.S. BANK 321953 06/28/2024 SAVAGE TRAINING GROUP - F… 200-205-67200.000 1,778.00 U.S. BANK 321953 06/28/2024 RESIDENCE INN - ICI VEHICLE … 200-205-67200.000 967.25 U.S. BANK 321953 06/28/2024 HONERING THE BADGE - TRAI… 200-205-67200.000 84.99 U.S. BANK 321953 06/28/2024 LARA'S AUTO REPAIR - UNIT 45…200-205-65100.000 2,219.25 JOSEPH DYELS 321883 06/21/2024 REIMBURSEMENT - ICAC TRAI… 200-205-67200.000 59.03 JOSEPH DYELS 321932 06/28/2024 REIMBURSEMENT - ICAC NLE … 200-205-67200.000 146.10 JESUS V.M. RANGEL 321929 06/28/2024 PER-DIEM - SRO TRAINING C… 200-205-67200.000 478.00 JAVIER RUELAS 321928 06/28/2024 PER-DIEM - SRO TRAINING C… 200-205-67200.000 478.00 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 6,295.61 Fund: 201 - POLICE - OTHER GRANTS
U.S. BANK 321953 06/28/2024 MONTEREY CA-ICPC - BASIC C… 201-215-65413.000 -125.00 Fund 201 - POLICE - OTHER GRANTS Total: -125.00
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) U.S. BANK 321953 06/28/2024 VISTAPRINT - BUSINESS CARDS 220-605-61200.000 106.17 VERIZON WIRELESS 321950 06/28/2024 CELL PHONES - POLICE DEPT 220-605-64600.000 118.78 ESTELA N AVALOS 321923 06/28/2024 REIMBURSEMENT - TRAINING… 220-605-67200.000 54.00 STATE STREET BANK & TRUST … DFT0006090 06/21/2024 Defer Comp-Misc Employees 220-22430 222.48 STATE STREET BANK & TRUST … DFT0006092 06/21/2024 Defer Comp-GPOA 220-22430 1,740.00 STATE STREET BANK & TRUST … DFT0006093 06/21/2024 Defer Comp-GPSA 220-22430 1,543.17 STATE STREET BANK & TRUST … DFT0006095 06/21/2024 Defer Comp-Mid Management 220-22430 100.00 STATE STREET BANK & TRUST … DFT0006096 06/21/2024 Defer Comp-Misc Employees 220-22430 150.00 Greenfield Professional Firefig…321846 06/21/2024 Fire Union Dues 220-22410 103.42 G P O A 321844 06/21/2024 GPOA DUES 220-22410 880.00
OPERATING ENGINEERS LOCAL…321847 06/21/2024 Union Dues 220-22420 95.55 GREENFIELD POLICE SERGEAN… 321845 06/21/2024 GPSA DUES 220-22415 297.27 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 220-22225 1,558.17 Internal Revenue Service DFT0006102 06/21/2024 Medicare 220-22215 4,107.84 Internal Revenue Service DFT0006103 06/21/2024 Social Security 220-22215 17,564.74 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 220-22220 7,332.19 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 220-22210 17,369.31 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 53,343.09 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 321940 06/28/2024 TRAFFIC LIGHTS WALNUT/3RD 230-320-64100.000 250.97 PACIFIC GAS & ELECTRIC 321940 06/28/2024 TRAFFIC LIGHTS ECR/OAK 230-320-64100.000 97.43 PACIFIC GAS & ELECTRIC 321940 06/28/2024 TRAFFIC LIGHTS ECR/TYLER 230-320-64100.000 90.72 PACIFIC GAS & ELECTRIC 321940 06/28/2024 TRAFFIC LIGHTS ECR/ELM 230-320-64100.000 68.53 PACIFIC GAS & ELECTRIC 321940 06/28/2024 STREET LIHGTS HIGH SCHOOL 230-320-64100.000 354.20 CAL-WEST 321917 06/28/2024 PREVENTIVE MONTHLY MAIN… 230-320-63700.000 500.00 CAL-WEST 321917 06/28/2024 PREVENTIVE MONTHLY MAIN… 230-320-63700.000 500.00 Fund 230 - GAS TAX FUND Total: 1,861.85
Fund: 263 - LLM #1 - LEXINGTON
NEW SV MEDIA, INC 321892 06/21/2024 LLMD/SSMD PUBLIC NOTICE 263-360-61300.000 574.39 PACIFIC GAS & ELECTRIC 321940 06/28/2024 CAMBRIA - CARDONA CIRCLE 263-360-64100.000 147.21 PACIFIC GAS & ELECTRIC 321940 06/28/2024 VINEYARD GREEN 263-360-64100.000 207.75 10 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 7 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount PACIFIC GAS & ELECTRIC 321940 06/28/2024 LLMD LEXINGTON 263-360-64100.000 178.94 PACIFIC GAS & ELECTRIC 321940 06/28/2024 LLMD MARIPOSA 263-360-64100.000 240.04 SEIU Local 521 321848 06/21/2024 Union Dues 263-22420 5.41 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 263-22225 8.54 Internal Revenue Service DFT0006102 06/21/2024 Medicare 263-22215 22.54 Internal Revenue Service DFT0006103 06/21/2024 Social Security 263-22215 96.30 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 263-22220 16.85 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 263-22210 54.95 Fund 263 - LLM #1 - LEXINGTON Total: 1,552.92
Fund: 264 - LLM #2 - TERRA VERDE, ETC
NEW SV MEDIA, INC 321892 06/21/2024 LLMD/SSMD PUBLIC NOTICE 264-360-61300.000 587.88 GREEN RUBBER-KENNEDY AG 321875 06/21/2024 IRRIGATION SUPPLIES 264-360-65700.000 18.91 PACIFIC GAS & ELECTRIC 321940 06/28/2024 ST. CHRISTOPHER PARK 264-360-64100.000 83.31 PACIFIC GAS & ELECTRIC 321940 06/28/2024 ST. CHARLES COMMERCIAL A… 264-360-64100.000 746.01 SEIU Local 521 321848 06/21/2024 Union Dues 264-22420 5.41 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 264-22225 8.57 Internal Revenue Service DFT0006102 06/21/2024 Medicare 264-22215 22.62 Internal Revenue Service DFT0006103 06/21/2024 Social Security 264-22215 96.66 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 264-22220 16.87 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 264-22210 55.06 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 1,641.30
Fund: 265 - SMD #1
NEW SV MEDIA, INC 321892 06/21/2024 LLMD/SSMD PUBLIC NOTICE 265-360-61300.000 565.87 SEIU Local 521 321848 06/21/2024 Union Dues 265-22420 5.37 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 265-22225 8.51 Internal Revenue Service DFT0006102 06/21/2024 Medicare 265-22215 22.46 Internal Revenue Service DFT0006103 06/21/2024 Social Security 265-22215 95.94 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 265-22220 16.77 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 265-22210 54.68 Fund 265 - SMD #1 Total: 769.60
Fund: 266 - SMD #2
NEW SV MEDIA, INC 321892 06/21/2024 LLMD/SSMD PUBLIC NOTICE 266-360-61300.000 668.82 SEIU Local 521 321848 06/21/2024 Union Dues 266-22420 5.34 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 266-22225 8.48 Internal Revenue Service DFT0006102 06/21/2024 Medicare 266-22215 22.42 Internal Revenue Service DFT0006103 06/21/2024 Social Security 266-22215 95.94 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 266-22220 16.82 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 266-22210 54.81 Fund 266 - SMD #2 Total: 872.63
Fund: 267 - Vintage Meadows LLMD #3
NEW SV MEDIA, INC 321892 06/21/2024 LLMD/SSMD PUBLIC NOTICE 267-360-61300.000 587.17 PACIFIC GAS & ELECTRIC 321940 06/28/2024 VINTAGE MEADOWS STREET L…267-360-64100.000 288.20 Fund 267 - Vintage Meadows LLMD #3 Total: 875.37
Fund: 268 - Vintage Meadows SMD #3
NEW SV MEDIA, INC 321892 06/21/2024 LLMD/SSMD PUBLIC NOTICE 268-360-61300.000 675.92 Fund 268 - Vintage Meadows SMD #3 Total: 675.92
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
U.S. BANK 321953 06/28/2024 AMAZON - RETURNED SOLAR … 297-597-65100.000 -45.71 U.S. BANK 321953 06/28/2024 WALMART - STORAGE BOXES … 297-597-65500.000 84.52 U.S. BANK 321953 06/28/2024 HOBBY LOBBY - POSTER BOA… 297-597-65500.000 94.81 U.S. BANK 321953 06/28/2024 AMAZON - ACTIVATED CARB… 297-597-65500.000 111.11 U.S. BANK 321953 06/28/2024 AMAZON - GLUE STICKS FOR … 297-597-65500.000 262.70 U.S. BANK 321953 06/28/2024 AMAZON - BATTERIES VV SCI… 297-597-65500.000 153.02 U.S. BANK 321953 06/28/2024 SMART&FINAL - PAPER CUPS … 297-597-65500.000 138.71 U.S. BANK 321953 06/28/2024 TEMU - PLASTIC GOLF BALLS 297-597-65500.000 125.97 U.S. BANK 321953 06/28/2024 AMAZON - GLUE STICKS 297-597-65500.000 135.94 U.S. BANK 321953 06/28/2024 BALLOONSWEB - SUMMER SC… 297-597-65500.000 103.21 U.S. BANK 321953 06/28/2024 DOLLAR TREE - TRIFOLDS SCIE… 297-597-65500.000 34.14 11 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 8 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 321953 06/28/2024 AMAZON - BINGSU BEADS FOR…297-597-65500.000 105.04 U.S. BANK 321953 06/28/2024 TRUE VALUE - KEYS FOR SMAL…297-597-65500.000 13.00 U.S. BANK 321953 06/28/2024 WALMART - RETURNED DAM… 297-597-65500.000 -21.13 U.S. BANK 321953 06/28/2024 AMAZON - RING CIRCLES FOR… 297-597-65500.000 5.35 U.S. BANK 321953 06/28/2024 DOLLAR TREE - SCHOOL ENRI… 297-597-65500.000 6.83 U.S. BANK 321953 06/28/2024 AMAZON - BINGSU BEADS FOR…297-597-65500.000 9.64 U.S. BANK 321953 06/28/2024 O'REILLY - WIPE FLUID 297-597-65500.000 10.93 U.S. BANK 321953 06/28/2024 AMAZON - BINGU BEADS FOR …297-597-65500.000 13.13 U.S. BANK 321953 06/28/2024 COSTCO - ICE CREAM INGREDI…297-597-65500.000 14.38 U.S. BANK 321953 06/28/2024 TEMU - GUITAR PICKS SCHOOL…297-597-65500.000 16.82 U.S. BANK 321953 06/28/2024 CHATGPT - OFFICE ASSISTANT 297-597-65500.000 20.00 U.S. BANK 321953 06/28/2024 SQUARESPACE - SCHEDULING… 297-597-65500.000 20.00 U.S. BANK 321953 06/28/2024 WALMART - PAINT FOR GENE… 297-597-65500.000 20.91 U.S. BANK 321953 06/28/2024 AMAZON - LASER SCIENCE M… 297-597-65500.000 23.97 U.S. BANK 321953 06/28/2024 AMAZON - BINGSU BEADS FOR…297-597-65500.000 26.26 U.S. BANK 321953 06/28/2024 CA DMV - PLATES FOR NEW CI…297-597-65500.000 27.57 U.S. BANK 321953 06/28/2024 COSTCO - ALKA-SELTZER VV SC…297-597-65500.000 28.45 U.S. BANK 321953 06/28/2024 AMAZON - RETURNED SOLAR … 297-597-65500.000 -91.42 U.S. BANK 321953 06/28/2024 AMAZON - RETURNED GLUE S… 297-597-65500.000 -131.35 U.S. BANK 321953 06/28/2024 LOWES - LUMBER SUMMER S… 297-597-65500.000 139.56 U.S. BANK 321953 06/28/2024 SMART&FINAL - STRAWS SU… 297-597-65500.000 54.91 U.S. BANK 321953 06/28/2024 WALMART - SUMMER SCIENCE…297-597-65500.000 63.39 U.S. BANK 321953 06/28/2024 AMAZON - BINGSU BEADS FOR…297-597-65500.000 62.65 U.S. BANK 321953 06/28/2024 PETSMART - PET FOOD 297-597-65500.000 57.89 U.S. BANK 321953 06/28/2024 AMAZON - BINGSU BEADS FOR…297-597-65500.000 65.65 U.S. BANK 321953 06/28/2024 O'REILLY - TRAILER CONNECT… 297-597-69100.000 6.01 U.S. BANK 321953 06/28/2024 AMAZON - BIKE PARTS FOR BI… 297-597-69100.000 27.36 U.S. BANK 321953 06/28/2024 LA PLAZA BAKERY - BIKE GAR… 297-597-69100.000 113.20 U.S. BANK 321953 06/28/2024 AMAZON - BIKE PARTS FOR BI… 297-597-69100.000 27.36 U.S. BANK 321953 06/28/2024 LA PLAZA BAKERY - LUNCH BI… 297-597-69100.000 77.53 U.S. BANK 321953 06/28/2024 MOSS LANDING - PARKING FEE…297-597-73000.000 12.42 U.S. BANK 321953 06/28/2024 APPLE.COM - STAFF COMPUT… 297-597-73000.000 1,645.41 U.S. BANK 321953 06/28/2024 APPLE.COM - STAFF COMPUT… 297-597-73000.000 2,083.41 U.S. BANK 321953 06/28/2024 COSTCO - SUPPLIES PINNACLE… 297-598-65100.202 138.61 U.S. BANK 321953 06/28/2024 LA PLAZA BAKERY - PINNACLES…297-598-65100.202 409.79 U.S. BANK 321953 06/28/2024 SMART&FINAL - SUPPLIES KA… 297-598-65100.204 13.88 U.S. BANK 321953 06/28/2024 LA PLAZA BAKERY - KAYAING … 297-598-65100.204 336.65 U.S. BANK 321953 06/28/2024 MOSS LANDING - PARKING FEE…297-598-65100.204 12.42 U.S. BANK 321953 06/28/2024 AMAZON - KITES KAYAKING TR…297-598-65100.204 48.16 U.S. BANK 321953 06/28/2024 BAWT.ORG - EQUIPMENT REN…297-598-65100.204 45.00 U.S. BANK 321953 06/28/2024 COSTCO - SUPPLIES KAYAKING…297-598-65100.204 96.84 U.S. BANK 321953 06/28/2024 LA PLAZA BAKERY - ZOO TRIP … 297-598-65100.207 913.76 U.S. BANK 321953 06/28/2024 OAKLAND ZOO - ZOO TRIP 20… 297-598-65100.207 757.75 U.S. BANK 321953 06/28/2024 OAKLAND ZOO - ZOO TRIP 20… 297-598-65100.207 674.55 U.S. BANK 321953 06/28/2024 OAKLAND ZOO - ZOO TRIP 20… 297-598-65100.207 330.90 U.S. BANK 321953 06/28/2024 COSTCO - SUPPLIES FOR ZOO … 297-598-65100.207 294.41 U.S. BANK 321953 06/28/2024 STARBUCKS - BREAKFAST STIP… 297-598-65100.207 270.00 U.S. BANK 321953 06/28/2024 OAKLAND ZOO - ZOO TRIP 20… 297-598-65100.207 634.50 U.S. BANK 321953 06/28/2024 REI.COM - YOUTH LEADERSHIP…297-598-65100.302 109.41 HOME DEPOT CREDIT SERVICES 321878 06/21/2024 PLYWOOD - SUMMER SCIENCE…297-597-65500.000 349.34 HOME DEPOT CREDIT SERVICES 321878 06/21/2024 PLYWOOD - SUMMER SCIENCE…297-597-65500.000 36.12 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 297-597-64600.000 126.00 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 297-597-66100.000 307.96 RICKY SERRANO'S PLUMBING … 321898 06/21/2024 CSW - PLUMBING REPAIRS 297-597-63900.000 550.00 VERIZON 321905 06/21/2024 GPS SERVICES 297-597-64900.000 76.00 STATE STREET BANK & TRUST … DFT0006094 06/21/2024 Defer Comp-Management 297-22430 879.00 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 297-22225 192.19 Internal Revenue Service DFT0006102 06/21/2024 Medicare 297-22215 506.70 Internal Revenue Service DFT0006103 06/21/2024 Social Security 297-22215 2,166.54 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 297-22220 530.39 12 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 9 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 297-22210 1,513.88 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 18,074.30 Fund: 385 - INTERNAL SERVICE
DELL MARKETING, L.P. 321922 06/28/2024 MONITORS - PW ADMIN ASSI… 385-125-65300.000 372.65 U.S. BANK 321953 06/28/2024 AMAZON - PW INK 385-125-61400.000 261.71 U.S. BANK 321953 06/28/2024 AMAZON - COMM DEV INK 385-125-61400.000 421.58 U.S. BANK 321953 06/28/2024 CANVA - LICENSE 385-125-61700.000 119.40 U.S. BANK 321953 06/28/2024 ZOOM - LICENSES 385-125-61700.000 90.61 U.S. BANK 321953 06/28/2024 RAZZOLINK - WASTE WATER I… 385-125-61700.000 115.23 U.S. BANK 321953 06/28/2024 CODETWO - EMAIL SIGNATUR… 385-125-61700.000 1,577.56 U.S. BANK 321953 06/28/2024 ADOBE - LICENSES 385-125-61700.000 137.97 U.S. BANK 321953 06/28/2024 UATTEND - TIMECLOCK MAN… 385-125-61700.000 167.54 U.S. BANK 321953 06/28/2024 MISAC REFUND 385-125-67200.000 -300.00 U.S. BANK 321953 06/28/2024 THOMSON REUTERS - CLEAR/… 385-125-61700.000 207.90 U.S. BANK 321953 06/28/2024 CALPERA - MEMBER CONFER… 385-14100 1,175.00 U.S. BANK 321953 06/28/2024 HOTEL LODGE MONTEREY - H… 385-14100 1,158.56 U.S. BANK 321953 06/28/2024 CALPERA - MEMBER CONFER… 385-14100 380.00 U.S. BANK 321953 06/28/2024 CALPERA - MEMBER CONFER… 385-14100 -385.00 U.S. BANK 321953 06/28/2024 NOB HILL - ADMIN TRAINING 385-160-63100.000 47.10 U.S. BANK 321953 06/28/2024 SAFEWAY - MEETING 5/15/24 385-160-65100.000 55.39 U.S. BANK 321953 06/28/2024 RITE AID - APRIL B-DAYS 385-160-65100.000 35.92 U.S. BANK 321953 06/28/2024 SANTA LUCIA BAKERY - SWEAR…385-160-65100.000 32.50 U.S. BANK 321953 06/28/2024 EVERYTHING2GO.COM - TABL… 385-160-65100.000 3,751.48 U.S. BANK 321953 06/28/2024 RANCHO SAN MIGUEL - SWEA… 385-160-65100.000 32.15 U.S. BANK 321953 06/28/2024 RALEY'S ONLINE - EXECUTIVE … 385-160-67300.000 209.95 O'REILLY AUTO PARTS 321896 06/21/2024 7343 - OIL FILTER 385-311-65000.000 12.26 GREENFIELD TRUE VALUE 321876 06/21/2024 POLY IMP SPRINKLER 385-311-65700.000 19.66 VERIZON WIRELESS 321906 06/21/2024 DATA SERVICES - FIRE DEPT T… 385-125-61700.000 200.05 CHARTER COMMUNICATIONS 321859 06/21/2024 INTERNET SERVICES 385-125-61700.000 544.90 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 385-125-64600.000 42.00 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 385-160-64600.000 42.00 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 385-311-64600.000 42.00 HM SUPPLIES, INC. 321877 06/21/2024 7914 - LED ROOFTOP LIGHT 385-311-65000.000 163.88 O'REILLY AUTO PARTS 321896 06/21/2024 7926 - AIR, CABIN OIL FILTERS 385-311-65000.000 110.92 O'REILLY AUTO PARTS 321896 06/21/2024 7926 - GEAR OIL 385-311-65000.000 55.81 O'REILLY AUTO PARTS 321896 06/21/2024 7348 - CABIN FILTER 385-311-65000.000 12.21 O'REILLY AUTO PARTS 321896 06/21/2024 MOTOR OIL - ALL PD UNITS 385-311-65000.000 120.44 ALPHA AUTO BODY INC. 321909 06/28/2024 7926 - WINDSHIELD REPLACE… 385-311-66200.000 369.00 MY CHEVROLET 321889 06/21/2024 7926 - SPARK PLUG/FILTER/FL… 385-311-65000.000 272.02 O'REILLY AUTO PARTS 321896 06/21/2024 7908 - FUEL FILTER 385-311-65000.000 15.89 O'REILLY AUTO PARTS 321938 06/28/2024 3737 - A/C BATTERY 385-311-65000.000 -10.00 NICK'S GARAGE 321893 06/21/2024 7908 - FUEL PUMP 385-311-65000.000 60.23 STATE OF CA DEPT. OF JUSTICE 321902 06/21/2024 FINGERPRINT SERVICES - CITY… 385-160-68100.000 343.00 PREMIUM ALIGNMENT & BRA… 321941 06/28/2024 7348 - ALIGNMENT 385-311-65000.000 110.00 CINTAS CORPORATION #630 321860 06/21/2024 UNIFORMS 385-311-65200.000 24.14 CINTAS CORPORATION #630 321860 06/21/2024 JANITORIAL SUPPLIES 385-311-65600.000 30.27 O'REILLY AUTO PARTS 321896 06/21/2024 7350 - CABIN FILTER 385-311-65000.000 12.21 O'REILLY AUTO PARTS 321896 06/21/2024 7352 - CABIN FILTER 385-311-65000.000 12.21 MY JEEP-CHRYSLER-DODGE-R… 321936 06/28/2024 7345 - CHECK/REPAIR CHECK … 385-311-66200.000 215.00 O'REILLY AUTO PARTS 321896 06/21/2024 7927 - OIL/CABIN/FILTER/OIL 385-311-65000.000 172.19 O'REILLY AUTO PARTS 321896 06/21/2024 7925 - OIL DRAIN PLUG/GEAR… 385-311-65000.000 27.48 NAPA AUTO PARTS 321890 06/21/2024 7925 - OIL/TRANSMISSION/FI… 385-311-65000.000 115.59 MY CHEVROLET 321889 06/21/2024 7927 - SPARK PLUG/FLUID/SE… 385-311-65000.000 283.29 GREEN RUBBER-KENNEDY AG 321926 06/28/2024 3711 - NOZZLE PACK 385-311-66300.000 44.35 GREENFIELD TRUE VALUE 321876 06/21/2024 7927 - SAFETY HASP 385-311-65000.000 11.99 O'REILLY AUTO PARTS 321896 06/21/2024 7925 - FUEL FILTER 385-311-65000.000 13.02 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 385-311-66100.000 153.98 CINTAS CORPORATION #630 321919 06/28/2024 UNIFORMS 385-311-65200.000 24.14 CINTAS CORPORATION #630 321919 06/28/2024 JANITORIAL SUPPLIES 385-311-65600.000 30.27 GREENFIELD TRUE VALUE 321927 06/28/2024 SINGLE SIDED KEY 385-311-65700.000 20.00 13 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 10 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount AT&T 321913 06/28/2024 INTERNET SERVICE - FIRE STAT…385-125-61700.000 165.14 TPX COMMUNICATIONS 321947 06/28/2024 TELEPHONE SERVICES 385-125-64500.000 2,050.63 JESUS EDUARDO ESPINOSA 321881 06/21/2024 PER-DIEM -SACRAMENTO RES… 385-125-67200.000 1,320.20 O'REILLY AUTO PARTS 321938 06/28/2024 7346 - AIR/CABIN/OIL FILTERS 385-311-65000.000 62.08 O'REILLY AUTO PARTS 321938 06/28/2024 7346 - ANTIFREEZE 385-311-65000.000 16.41 VERIZON 321905 06/21/2024 GPS SERVICES 385-311-64900.000 19.00 PACIFIC GAS & ELECTRIC 321940 06/28/2024 CITY CAMERAS 385-125-61700.000 1,212.72 SEIU Local 521 321848 06/21/2024 Union Dues 385-22420 52.43 STATE STREET BANK & TRUST … DFT0006094 06/21/2024 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0006095 06/21/2024 Defer Comp-Mid Management 385-22430 80.00 STATE STREET BANK & TRUST … DFT0006096 06/21/2024 Defer Comp-Misc Employees 385-22430 60.00 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 385-22225 159.90 Internal Revenue Service DFT0006102 06/21/2024 Medicare 385-22215 421.56 Internal Revenue Service DFT0006103 06/21/2024 Social Security 385-22215 1,802.72 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 385-22220 692.56 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 385-22210 1,590.61 DELL MARKETING, L.P. 321922 06/28/2024 MDT 40 REPLACEMENT 385-125-65300.000 3,257.63 DELL MARKETING, L.P. 321922 06/28/2024 PC FOR PD CAPTAIN 385-125-65300.000 1,521.64 Fund 385 - INTERNAL SERVICE Total: 28,016.83
Fund: 390 - CAPITAL PROJECTS FUND
MNS ENGINEERS, INC. 321887 06/21/2024 2023 PAVEMENT MANAGEM… 390-390-83142.000 6,067.00 AVIAT U.S., INC. 321853 06/21/2024 CITY RADIO TOWER PROJECT 390-390-89750.000 3,455.00 AVIAT U.S., INC. 321853 06/21/2024 CITY RADIO TOWER PROJECT 390-390-89750.000 16,075.00 MNS ENGINEERS, INC. 321887 06/21/2024 SITE GRADING AND DRAINAGE…390-390-89740.000 8,617.50 MNS ENGINEERS, INC. 321887 06/21/2024 GRADING AND DRAINAGE DES…390-390-89740.000 2,270.00 NEW SV MEDIA, INC 321892 06/21/2024 NEWSPAPER PUBLIC HEARING…390-390-89141.000 243.53 NEW SV MEDIA, INC 321892 06/21/2024 NEWSPAPER PUBLIC HEARING…390-390-89300.000 205.90 MNS ENGINEERS, INC. 321887 06/21/2024 REVISION OF ARCHITECTS PR… 390-390-89740.000 538.75 MNS ENGINEERS, INC. 321887 06/21/2024 TOM ROGERS MUSEUM PREF… 390-390-89740.000 110.00 Fund 390 - CAPITAL PROJECTS FUND Total: 37,582.68
Fund: 406 - Municipal Finance Corporation Debt Service - City WESTAMERICA BANK DFT0006107 06/27/2024 LEASE RENTAL PAYMENT 406-900-91210.000 87,619.04 WESTAMERICA BANK DFT0006107 06/27/2024 LEASE RENTAL PAYMENT 406-900-91310.000 3,249.82 Fund 406 - Municipal Finance Corporation Debt Service - City Total: 90,868.86 Fund: 503 - SEWER FUND
U.S. BANK 321953 06/28/2024 INTEGRATED CROP MANAGE… 503-333-65900.000 108.56 U.S. BANK 321953 06/28/2024 INTEGRATED CROP MANAGE… 503-335-65900.000 36.91 U.S. BANK 321953 06/28/2024 INSTRUMART - TRANSDUCER … 503-333-63800.000 2,110.08 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 503-191-61400.000 20.99 U.S. BANK 321953 06/28/2024 USPS - POSTAL SERVICE 503-333-65100.000 10.32 GREEN RUBBER-KENNEDY AG 321875 06/21/2024 CABLE TIE - SPRAYFIELD PIPES 503-335-65700.000 85.41 GREEN RUBBER-KENNEDY AG 321875 06/21/2024 CABLE TIE 503-335-65700.000 23.00 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 503-330-64600.000 84.00 G&C CONSULTING, INC. 321873 06/21/2024 CONSULTING SERVICES 503-330-63700.000 3,000.00 G&C CONSULTING, INC. 321873 06/21/2024 CONSULTING SERVICES 503-335-63700.000 1,000.00 CITY OF SOLEDAD 321861 06/21/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 3,297.00 CLEATH-HARRIS GEOLOGISTS, …321863 06/21/2024 QUARTELY GROUNDWATER … 503-335-63800.000 5,536.90 CASEY PRINTING 321858 06/21/2024 UTILITY BILLS FY 2023-2024 503-191-61200.000 447.26 CASEY PRINTING 321858 06/21/2024 UTILITY BILLS FY 2023-2024 503-191-63800.000 447.28 CINTAS CORPORATION #630 321860 06/21/2024 UNIFORMS 503-333-65200.000 60.50 FRANCISCO GARCIA 321871 06/21/2024 BOOTS REIMBURSEMENT FY 2…503-335-65200.000 200.00 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 503-330-66100.000 700.64 CINTAS CORPORATION #630 321919 06/28/2024 UNIFORMS 503-333-65200.000 60.50 CITY OF SOLEDAD 321921 06/28/2024 SLUDGE REMOVAL DUMPING …503-335-63800.000 3,297.00 MONTEREY BAY ANALYTICAL … 321888 06/21/2024 WATER AND WASTEWATER S… 503-335-63800.000 163.12 VALLEY SAW & GARDEN EQUI… 321949 06/28/2024 7728 - PARTS 503-330-66300.000 415.43 VERIZON 321905 06/21/2024 GPS SERVICES 503-330-64900.000 57.00 F. LODUCA CO. 321924 06/28/2024 INTERIM DEWATERING UNIT S…503-390-89130.000 27,787.50 SEIU Local 521 321848 06/21/2024 COPE - Union Dues 503-22420 5.00 14 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 11 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount SEIU Local 521 321848 06/21/2024 Union Dues 503-22420 141.34 STATE STREET BANK & TRUST … DFT0006089 06/21/2024 Defer Comp-Misc Employees 503-22430 109.82 STATE STREET BANK & TRUST … DFT0006094 06/21/2024 Defer Comp-Management 503-22430 70.00 STATE STREET BANK & TRUST … DFT0006096 06/21/2024 Defer Comp-Misc Employees 503-22430 37.51 DEPT OF CHILD SUPPORT SERV…DFT0006099 06/21/2024 Misc Withholding 503-22450 741.29 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 503-22225 176.19 Internal Revenue Service DFT0006102 06/21/2024 Medicare 503-22215 464.30 Internal Revenue Service DFT0006103 06/21/2024 Social Security 503-22215 1,985.38 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 503-22220 396.92 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 503-22210 1,046.52 AMERICAN FAMILY LIFE DFT0006106 06/21/2024 MAY 2024 503-22440 20.58 Fund 503 - SEWER FUND Total: 54,144.25
Fund: 504 - WATER FUND
U.S. BANK 321953 06/28/2024 MONTEREY COUNTY - PERMIT…504-390-86210.000 22.78 U.S. BANK 321953 06/28/2024 MONTEREY COUNTY - PERMIT…504-390-86210.000 828.49 U.S. BANK 321953 06/28/2024 AMAZON - OFFICE SUPPLIES 504-191-61400.000 20.99 VERIZON WIRELESS 321906 06/21/2024 PO BOX RENTAL FEE 504-340-64600.000 84.00 NV5, INC. 321894 06/21/2024 APPLE AVENUE WATER SYST… 504-390-86210.000 42,780.77 GREEN RUBBER-KENNEDY AG 321875 06/21/2024 SEAL/NIPPLE - WATER SERVICE…504-345-65700.000 26.43 AT&T 321914 06/28/2024 WATER LINES 504-345-64500.000 66.99 O'REILLY AUTO PARTS 321938 06/28/2024 3737 - A/C BATTERY 504-345-66300.000 44.07 O'REILLY AUTO PARTS 321896 06/21/2024 3737 - CORE RETURN 504-345-66300.000 -20.00 O'REILLY AUTO PARTS 321896 06/21/2024 3737 - A/C BATTERY 504-345-66300.000 22.03 CASEY PRINTING 321858 06/21/2024 UTILITY BILLS FY 2023-2024 504-191-61200.000 447.28 CASEY PRINTING 321858 06/21/2024 UTILITY BILLS FY 2023-2024 504-191-63800.000 447.28 CINTAS CORPORATION #630 321860 06/21/2024 UNIFORMS 504-345-65200.000 60.50 CERTIFIED LABORATORIES 321918 06/28/2024 FLOW LUBE 504-345-65700.000 407.56 TODD GROUNDWATER 321946 06/28/2024 ARROYO SECO GSA GSP 504-12392 212.50 TODD GROUNDWATER 321946 06/28/2024 ARROYO SECO GSA GSP 504-390-86206.000 212.50 KC RADIATOR SERVICE - SVC 321934 06/28/2024 3733 - RADIATOR REPAIR 504-345-66300.000 125.00 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - ARROYO SE… 504-12105 565.50 LOZANO SMITH, LLP 321886 06/21/2024 LEGAL SERVICES - ARROYO SE… 504-390-86206.000 565.50 GREENFIELD TRUE VALUE 321927 06/28/2024 CUT WHEEL - WATER SERVICE 504-345-65700.000 7.86 GREEN RUBBER-KENNEDY AG 321926 06/28/2024 3" PIPE BELLED END 504-345-65700.000 83.99 SOUTHERN COUNTIES LUBRIC… 321945 06/28/2024 GASOLINE/DIESEL 504-340-66100.000 700.64 CINTAS CORPORATION #630 321919 06/28/2024 UNIFORMS 504-345-65200.000 60.50 ADVANTAGE TECHNICAL SERV…321908 06/28/2024 1.5 MG TANK DIVE PARTIAL M…504-345-63800.000 19,039.00 NV5, INC. 321894 06/21/2024 APPLE AVENUE WATER SYST… 504-390-86210.000 -2,850.00 MONTEREY BAY ANALYTICAL … 321888 06/21/2024 WATER AND WASTEWATER S… 504-345-63800.000 1,141.88 GREENFIELD TRUE VALUE 321927 06/28/2024 BOOSTER PUMP SUPPLIES 504-345-65700.000 189.22 ITRON, INC. 321880 06/21/2024 SOFTWARE - AS - A SERVICE FI…504-14100 13,140.13 ITRON, INC. 321880 06/21/2024 SOFTWARE - AS - A SERVICE FI…504-345-61700.000 6,570.04 ITRON, INC. 321880 06/21/2024 HARDWARE AND SOFTWARE … 504-14100 1,532.39 ITRON, INC. 321880 06/21/2024 HARDWARE AND SOFTWARE … 504-345-61700.000 139.31 VERIZON 321905 06/21/2024 GPS SERVICES 504-340-64900.000 38.00 ANDERSON PACIFIC ENGINEER…321911 06/28/2024 APPLE AVENUE WATER SYST… 504-390-86210.000 411,569.45 WM. J. CLARK TRUCKING SERV…321952 06/28/2024 LOOSE CONCRETE SAND 504-345-65700.000 265.37 SEIU Local 521 321848 06/21/2024 COPE - Union Dues 504-22420 9.83 SEIU Local 521 321848 06/21/2024 Union Dues 504-22420 213.94 STATE STREET BANK & TRUST … DFT0006089 06/21/2024 Defer Comp-Misc Employees 504-22430 109.81 STATE STREET BANK & TRUST … DFT0006094 06/21/2024 Defer Comp-Management 504-22430 69.99 STATE STREET BANK & TRUST … DFT0006096 06/21/2024 Defer Comp-Misc Employees 504-22430 37.49 STATE OF CALIFORNIA EDD DFT0006101 06/21/2024 SDI 504-22225 249.27 Internal Revenue Service DFT0006102 06/21/2024 Medicare 504-22215 657.10 Internal Revenue Service DFT0006103 06/21/2024 Social Security 504-22215 2,810.06 STATE OF CALIFORNIA EDD DFT0006104 06/21/2024 State Withholding 504-22220 746.96 Internal Revenue Service DFT0006105 06/21/2024 Federal Tax Withholding 504-22210 1,764.52 15 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 12 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount AMERICAN FAMILY LIFE DFT0006106 06/21/2024 MAY 2024 504-22440 20.58 Fund 504 - WATER FUND Total: 505,237.50
Grand Total: 1,067,434.06
16 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 13 of 18
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 223,419.97
102 - Fire General 35,477.09
105 - Community Outreach 6,849.29
200 - SUPPLEMENTAL LAW ENFORCEMENT 6,295.61
201 - POLICE - OTHER GRANTS -125.00
220 - Supplemental Transactions & Use Tax Fund (V & W) 53,343.09 230 - GAS TAX FUND 1,861.85
263 - LLM #1 - LEXINGTON 1,552.92
264 - LLM #2 - TERRA VERDE, ETC 1,641.30
265 - SMD #1 769.60
266 - SMD #2 872.63
267 - Vintage Meadows LLMD #3 875.37
268 - Vintage Meadows SMD #3 675.92
297 - GREENFIELD SCIENCE WORKSHOP 18,074.30
385 - INTERNAL SERVICE 28,016.83
390 - CAPITAL PROJECTS FUND 37,582.68
406 - Municipal Finance Corporation Debt Service - City 90,868.86 503 - SEWER FUND 54,144.25
504 - WATER FUND 505,237.50
Grand Total: 1,067,434.06
Account Summary
Account Number Account Name Payment Amount
100-101-64600.000 Cell Phone Charges 190.05
100-101-67300.000 Other Meals & Travel 21.22
100-110-64600.000 Cell Phone Charges 42.00
100-110-64900.000 Other Utilities 19.00
100-110-65100.000 General Operating Suppl… 19.81
100-111-61200.000 Printing and Copying 406.99
100-111-63700.000 Public Works Services 800.00
100-111-65100.000 General Operating Suppl… 193.75
100-111-65600.000 Janitorial Supplies 80.06
100-111-65900.000 Building Maintenance S… 190.00
100-111-66100.000 Gasoline & Oil 51.33
100-111-71200.000 Facilities Equipment 240.34
100-14100 Prepaid Expenses 7,000.00
100-150-63100.000 Administration Services 14,838.35
100-170-63100.000 Administration Services 73.03
100-170-67200.000 Other Training 73.03
100-190-67100.000 Meetings & Conferences -64.31
100-201-61100.000 Postage 364.93
100-201-61200.000 Printing and Copying 1,060.14
100-201-61400.000 Office Supplies 687.07
100-201-65100.000 General Operating Suppl… 133.48
100-201-65200.000 Uniforms/Personnel Equ… 517.39
100-201-65600.000 Janitorial Supplies 215.27
100-201-67100.000 Meetings & Conferences 548.26
100-201-67200.000 Other Training 788.87
100-201-68200.000 Community Outreach 137.79
100-201-68300.000 Memberships 462.00
100-215-63400.000 Police Services 11,259.69
100-215-64600.000 Cell Phone Charges 1,602.46
100-215-64900.000 Other Utilities 863.59
100-215-65100.000 General Operating Suppl… 600.00
100-215-65400.000 Police Supplies 447.45
100-215-66100.000 Gasoline & Oil 3,592.89
100-215-67200.000 Other Training 440.09
17 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 14 of 18
Account Summary
Account Number Account Name Payment Amount
100-22210 Federal Withholding Tax… 11,772.84
100-22215 FICA Payable 18,262.56
100-22220 State Withholding Tax P… 4,365.91
100-22225 S.D.I. Payable 1,303.21
100-22410 G.P.O.A. Union Dues Pay… 320.00
100-22415 G.P.S.A. Union Dues Pay… 302.73
100-22420 S.E.I.U. Union Dues Paya… 443.69
100-22430 Deferred Comp Payable 3,795.97
100-22431 Roth 2,722.50
100-22435 PERS Loan Payable 832.29
100-22440 AFLAC Insurance Payable 2,066.98
100-22481 POLICE AMMUNITION 154.89
100-22491 MBASIA 503.93
100-22512 Planning Deposits -296 … 609.89
100-22529 Planning Deposits - 900 … 2,977.25
100-22556 Planning Deposits - Wal… 3,880.00
100-22559 Planning Deposits - 799 E… 1,860.00
100-230-64600.000 Cell Phone Charges 94.86
100-24609 Civil Deposit - Walnut Gr… 7,572.00
100-25105 Building Deposits – Cons… 9,063.61
100-310-64900.000 Other Utilities 19.00
100-310-65100.000 General Operating Suppl… 97.89
100-310-65200.000 Uniforms/Personnel Equ… 413.27
100-310-67100.000 Meetings & Conferences 60.00
100-310-67300.000 Other Meals & Travel 29.04
100-320-64600.000 Cell Phone Charges 21.00
100-320-64900.000 Other Utilities 57.00
100-320-65200.000 Uniforms / Personnel Eq… 133.10
100-320-65700.000 Public Works Supplies 158.08
100-320-66100.000 Gasoline & Oil 391.27
100-320-66300.000 General Operations Equi… 383.12
100-550-63900.000 General Services 54,746.08
100-550-64100.000 Electricity 323.84
100-550-64600.000 Cell Phone Charges 21.00
100-550-64900.000 Other Utilities 38.00
100-550-65200.000 Uniforms/Personnel Equ… 133.11
100-550-65700.000 Public Works Supplies 1,695.17
100-550-66100.000 Gasoline & Oil 480.06
100-550-66300.000 General Operations Equi… 215.61
100-551-61200.000 Printing and Copying 94.14
100-551-61400.000 Office Supplies 504.89
100-551-63500.000 Recreation Services 5,140.65
100-551-63900.000 General Services 26.41
100-551-64100.000 Electricity 660.12
100-551-64200.000 Gas Utility 99.00
100-551-64600.000 Cell Phone Charges 131.00
100-551-64900.000 Other Utilities 19.00
100-551-65600.000 Jantorial Supplies 148.34
100-551-66100.221 Gasoline & Oil 102.65
100-590-65900.000 Building Maintenance S… 63.68
100-601-61200.000 Printing and Copying 113.00
100-601-61400.000 Office Supplies 203.93
100-601-63600.000 Community Developmen… 28,705.50
100-601-63700.000 General Engineering Serv… 352.50
100-601-64600.000 Cell Phone Charges 42.00
100-601-65200.000 Uniforms / Personnel Eq… 62.58
100-601-66100.000 Gasoline & Oil 51.33
100-601-67100.000 Meetings & Conferences 250.00
18 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 15 of 18
Account Summary
Account Number Account Name Payment Amount
100-601-67600.000 Publications 332.99
100-601-71300.000 Technology Equipment 4,630.89
100-601-73710.000 Community Marketing P… 103.60
100-601-73721.000 REAP Grant Expenditure 1,365.00
102-22210 Federal Withholding Tax… 6,582.74
102-22215 FICA Payable 7,984.24
102-22220 State Withholding Tax P… 3,168.22
102-22225 S,D.I Payable 574.03
102-22410 Union Dues Payable 211.58
102-22430 Deferred Comp Payable 451.73
102-22450 Wage Garnishments Pay… 346.15
102-22490 Miscellaneous Withhold… 372.29
102-250-61100.000 Postage 13.65
102-250-61400.000 Office Supplies 575.66
102-250-63900.000 General Services 3,484.25
102-250-64100.000 Electricity 1,178.21
102-250-64200.000 Gas Utility 78.15
102-250-64600.000 Cell Phone Charges 168.00
102-250-65100.000 General Operating Suppl… 920.58
102-250-65200.000 Uniforms/Personnel Equ… 334.73
102-250-65400.000 Firefighter Supplies/Prev… 4,054.11
102-250-65600.000 Jantorial Supplies 224.02
102-250-65900.000 Building Maintenance S… 57.82
102-250-66100.000 Gasoline & Oil 768.66
102-250-66300.000 General Operations Equi… 3,889.27
102-250-68300.000 Memberships 39.00
105-105-61400.000 Office Supplies 32.33
105-105-63900.000 General Services 3,262.26
105-105-64600.000 Cell Phone Charges 89.00
105-105-66100.000 Gasoline & Oil 51.33
105-105-67200.000 Other Training 770.24
105-105-68200.000 Community Outreach 479.11
105-105-78100.000 Community Events 475.75
105-22210 Federal Withholding Tax… 395.70
105-22215 FICA Payable 1,095.72
105-22220 State Withholding Tax P… 119.07
105-22225 S.D.I. Payable 78.78
200-205-65100.000 General Operating Suppl… 2,219.25
200-205-67200.000 Other Training 4,076.36
201-215-65413.000 LEO Wellness and Menta… -125.00
220-22210 Federal Withholding Tax… 17,369.31
220-22215 FICA Payable 21,672.58
220-22220 State Withholding Tax P… 7,332.19
220-22225 S.D.I. Payable 1,558.17
220-22410 G.P.O.A. Union Dues Pay… 983.42
220-22415 G.P.S.A. Union Dues Pay… 297.27
220-22420 S.E.I.U. Union Dues Paya… 95.55
220-22430 Deferred Comp Payable 3,755.65
220-605-61200.000 Printing and Copying 106.17
220-605-64600.000 Cell Phone Charges 118.78
220-605-67200.000 Other Training 54.00
230-320-63700.000 Public Works Services 1,000.00
230-320-64100.000 Electricity 861.85
263-22210 Federal Withholding Tax… 54.95
263-22215 FICA Payable 118.84
263-22220 State Withholding Tax P… 16.85
263-22225 S.D.I. Payable 8.54
263-22420 S.E.I.U. Union Dues Paya… 5.41
19 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 16 of 18
Account Summary
Account Number Account Name Payment Amount
263-360-61300.000 Advertising 574.39
263-360-64100.000 Electricity 773.94
264-22210 Federal Withholding Tax… 55.06
264-22215 FICA Payable 119.28
264-22220 State Withholding Tax P… 16.87
264-22225 S.D.I. Payable 8.57
264-22420 S.E.I.U. Union Dues Paya… 5.41
264-360-61300.000 Advertising 587.88
264-360-64100.000 Electricity 829.32
264-360-65700.000 Public Works Supplies 18.91
265-22210 Federal Withholding Tax… 54.68
265-22215 FICA Payable 118.40
265-22220 State Withholding Tax P… 16.77
265-22225 S.D.I. Payable 8.51
265-22420 S.E.I.U. Union Dues Paya… 5.37
265-360-61300.000 Advertising 565.87
266-22210 Federal Withholding Tax… 54.81
266-22215 FICA Payable 118.36
266-22220 State Withholding Tax P… 16.82
266-22225 S.D.I. Payable 8.48
266-22420 S.E.I.U. Union Dues Paya… 5.34
266-360-61300.000 Advertising 668.82
267-360-61300.000 Advertising 587.17
267-360-64100.000 Electricity 288.20
268-360-61300.000 Advertising 675.92
297-22210 Federal Withholding Tax… 1,513.88
297-22215 FICA Payable 2,673.24
297-22220 State Withholding Tax P… 530.39
297-22225 S.D.I. Payable 192.19
297-22430 Deferred Comp Payable 879.00
297-597-63900.000 General Services 550.00
297-597-64600.000 Cell Phone Charges 126.00
297-597-64900.000 Other Utilities 76.00
297-597-65100.000 General Operating Suppl… -45.71
297-597-65500.000 Recreation Supplies 2,192.02
297-597-66100.000 Gasoline & Oil 307.96
297-597-69100.000 TAMC Expenditure 251.46
297-597-73000.000 AT&T Bridge to Possibilit… 3,741.24
297-598-65100.202 General Operating Suppl… 548.40
297-598-65100.204 General Operating Suppl… 552.95
297-598-65100.207 General Operating Suppl… 3,875.87
297-598-65100.302 General Operating Suppl… 109.41
385-125-61400.000 Office Supplies 683.29
385-125-61700.000 Software Maintenance C… 4,539.02
385-125-64500.000 Phone Charges 2,050.63
385-125-64600.000 Cell Phone Charges 42.00
385-125-65300.000 Technology Supplies 5,151.92
385-125-67200.000 Other Training 1,020.20
385-14100 Prepaid Expenses 2,328.56
385-160-63100.000 Administration Services 47.10
385-160-64600.000 Cell Phone Charges 42.00
385-160-65100.000 General Operating Suppl… 3,907.44
385-160-67300.000 Other Meals & Travel 209.95
385-160-68100.000 Recruitment 343.00
385-22210 Federal Withholding Tax… 1,590.61
385-22215 FICA Payable 2,224.28
385-22220 State Withholding Tax P… 692.56
385-22225 S.D.I. Payable 159.90
20 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 17 of 18
Account Summary
Account Number Account Name Payment Amount
385-22420 S.E.I.U. Union Dues Paya… 52.43
385-22430 Deferred Comp Payable 290.00
385-311-64600.000 Cell Phone Charges 42.00
385-311-64900.000 Other Utilities 19.00
385-311-65000.000 Vehicle & Equip. Parts & … 1,650.13
385-311-65200.000 Uniforms / Personnel Eq… 48.28
385-311-65600.000 Janitorial Supplies 60.54
385-311-65700.000 Public Works Supplies 39.66
385-311-66100.000 Gasoline & Oil 153.98
385-311-66200.000 Vehicle and Equipment … 584.00
385-311-66300.000 General Operations Equi… 44.35
390-390-83142.000 3-Year Street Rehabilitat… 6,067.00
390-390-89141.000 New Community Center 243.53
390-390-89300.000 Firehouse Modification 205.90
390-390-89740.000 Tom Rogers Visitors Cen… 11,536.25
390-390-89750.000 Radio Tower Improveme… 19,530.00
406-900-91210.000 Principal 87,619.04
406-900-91310.000 Interest Expense 3,249.82
503-191-61200.000 Printing and Copying 447.26
503-191-61400.000 Office Supplies 20.99
503-191-63800.000 Utility Bill Services 447.28
503-22210 Federal Withholding Tax… 1,046.52
503-22215 FICA Payable 2,449.68
503-22220 State Withholding Tax P… 396.92
503-22225 S.D.I. Payable 176.19
503-22420 S.E.I.U. Union Dues Paya… 146.34
503-22430 Deferred Comp Payable 217.33
503-22440 AFLAC Insurance Payable 20.58
503-22450 Wage Garnishments Pay… 741.29
503-330-63700.000 Public Works Services 3,000.00
503-330-64600.000 Cell Phone Charges 84.00
503-330-64900.000 Other Utilities 57.00
503-330-66100.000 Gasoline & Oil 700.64
503-330-66300.000 General Operations Equi… 415.43
503-333-63800.000 Sewer & Water Services 2,110.08
503-333-65100.000 General Operating Suppl… 10.32
503-333-65200.000 Uniforms/Personnel Equ… 121.00
503-333-65900.000 Building Maintenance S… 108.56
503-335-63700.000 Public Works Services 1,000.00
503-335-63800.000 Sewer & Water Services 12,294.02
503-335-65200.000 Uniforms / Personnel Eq… 200.00
503-335-65700.000 Public Works Supplies 108.41
503-335-65900.000 Building Maintenance S… 36.91
503-390-89130.000 Sewer Plant Improveme… 27,787.50
504-12105 Accounts Receivable 565.50
504-12392 Clark Colony-GSP Prepar… 212.50
504-14100 Prepaid Expenses 14,672.52
504-191-61200.000 Printing and Copying 447.28
504-191-61400.000 Office Supplies 20.99
504-191-63800.000 Utility Bill Services 447.28
504-22210 Federal Withholding Tax… 1,764.52
504-22215 FICA Payable 3,467.16
504-22220 State Withholding Tax P… 746.96
504-22225 S.D.I. Payable 249.27
504-22420 S.E.I.U. Union Dues Paya… 223.77
504-22430 Deferred Comp Payable 217.29
504-22440 AFLAC Insurance Payable 20.58
504-340-64600.000 Cell Phone Charges 84.00
21 Expense Approval Report Payment Dates: 6/21/2024 - 7/3/2024 7/3/2024 3:01:24 PM Page 18 of 18
Account Summary
Account Number Account Name Payment Amount
504-340-64900.000 Other Utilities 38.00
504-340-66100.000 Gasoline & Oil 700.64
504-345-61700.000 Software Maintenance C… 6,709.35
504-345-63800.000 Water Production Servic… 20,180.88
504-345-64500.000 Phone Charges 66.99
504-345-65200.000 Uniforms / Personnel Eq… 121.00
504-345-65700.000 Public Works Supplies 980.43
504-345-66300.000 General Operations Equi… 171.10
504-390-86206.000 GSA - GSP Implementati… 778.00
504-390-86210.000 Apple Avenue Consolidat… 452,351.49
Grand Total: 1,067,434.06
Project Account Summary
Project Account Key Payment Amount
**None** 1,067,434.06
Grand Total: 1,067,434.06
22 CITY COUNCIL MINUTES
REGULAR MEETING OF JUNE 25, 2024

CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez and Councilmember Tipton

ABSENT: Councilmember Martinez and Ortiz
STAFF: City Manager Wood, Fire Chief Langborg, Community Development Director Mugan, Public Works Director Tugel, Parks & Recreation Manager Perez, Sgt. de la Torre, City Attorney Thompson, Planning Consultant Slama, City Clerk Rathbun GUESTS: Gail Stewart-White, Lourdes Villarreal, Maria Camarena, Jessica Bautista, Stephanie Garcia, Juan Mendoza, Luis Martinez

EXCUSE COUNCILMEMBER ABSENCES
A MOTION by Councilmember Tipton, seconded by Mayor Pro-tem Rodriguez to excuse Councilmember Ortiz. All in favor. Motion carried.

INVOCATION
Invocation by Pastor Robert Mullen.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
None.

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Dr. Lourdes Villarreal stated that this was the fourth time she had come before the Council to advocate for solutions to two issues; one the creation of a city ordinance allowing for trash bin placement on the curb side in a safe manner on our streets and the second one for a revision of the existing RV ordinance that she believed that was never meant to allow people to store such vehicles on the streets. She stated that it had been weeks since the trailer had been stored on her street and stated that she doesn’t feel safe and asked that the Council place an item on the agenda regarding these matters.

Maria Camarena stated that she had been trying to do an addition to her home for the last two and a half years and had been denied. She stated that the first time it was denied due to lack of parking and stated that she had been given many regulations. She stated that according to the City’s regulations she had the space to do the addition and asked if Council could look into this matter so that she could move forward with the addition.
23 Jessica Bautista, Sober Grad Committee, stated that the event was very successful and they had over 100 participants plus volunteers. She stated that they gave out a lot of prizes and the kids had a great time. She thanked the Greenfield Police Department, Chief Langborg, the donors and the community for all their support and provided the Council with an income/expense report.

Stephanie Garcia, Sober Grad Committee, thanked the City Council for their generosity, Chief Langborg, for being a key player in helping us get this going, Greenfield Police Officers and Sergeants Association for their donation and the Class of 2002 for donating some neon signs. She stated that the event was successful and that there were lots of smiles and laughter. She gave all the Council a key chain.

Juan Mendoza stated that he had been having a lot of problems with the City regarding building an addition to his home. He stated that his plans were sent to a company for review and they would say the plans passed and then they didn’t because the codes changed. He asked why were large companies coming into town allowed to build and he was not and stated that the codes should be applied to everyone the same.

Chris from E&L Designs stated that Mr. Mendoza had been trying to get a permit for a ADU and stated that he understood that the plans needed to be reviewed; however, there were some irregularities in the way that the files have been managed in Greenfield and wanted to raise this concern and asked that Council look into how things were being managed. He asked that people be allowed to get their permits.

Luis Martinez, E&L Designs, stated that they were a ADU provider and stated that they came to Greenfield about two years ago and started providing services. He stated that the reason they were here today was because the ADU process was taking a lot longer than other cities. He stated that he understood that Greenfield was understaffed; however, wanted the Council to be aware on how their constituents were suffering because of it. He stated that it usually would take 3 to 5 months to get a permit but a lot of these files were about a year old. He stated that they were here for their clients which were very upset and frustrated and hopefully something could be done about it.

Gabby Serrato stated that she wanted to make the Council aware that there was another child sexual abuse case. She stated that it had been about a month since she had been advocating for the City to provide workshops and outreach to the community to provide spaces for survivors or for people to be aware of how to support survivors. She asked if the Police Department could provide the statistics that she had been asking for in order to understand the magnitude of the problem.

Jesus Zavala stated that he was curious as to why there was not a proclamation for Pride Month. He stated that it was important to acknowledge the real reason and meaning behind Pride Month. He stated that he understood that the LGBTQ Plus Community was a minority in town; however, they were here and having the City acknowledge Pride Month would send a message that they were accepted, welcomed and part of the community.

Beatriz Diaz stated that Dr. Villarreal had a good point regarding the garbage and the City Council should pay attention to the public comments and follow through. She stated that she wanted to report the pothole on Madera Avenue and stated that she reported it to her district Councilmember, Mr. Tipton, by email and never received a response. She stated that she had reported a water hydrant that was leaking and stated that they fixed the leak; however, staff put tape around it and now it was not working.

Yanira Bailon stated that she wanted to bring awareness to the process of submitting applications for ADUs and additions. She stated that she submitted her application on November 30th of last year and paid the plan check fee; however, unfortunately they City had not been able to approve the garage conversion. She stated that she just moved from Monterey and their process was much faster and easier and was very surprised that in Greenfield it was such a challenge to get approval. 24 COMMENTS FROM CITY COUNCIL
Councilmember Tipton stated the Welcome to Greenfield signs looked good now that the area had been cleaned and thanked Public Works. He reminded everyone that stop signs and stop lights were not optional. He asked that residents spay and neuter their pets. He reminded everyone to check on the elderly, children and pets during the hot weather. He also stated that SNUGSafe.com was a free program that checked in with the elderly to make sure they were okay. He stated that the Community Services Officers were out there and if anyone needed to get a hold of them they should contact the nonemergency number. He asked that Council be provided with a report that outlined call-ins and selfinitiated calls for code enforcement. He also asked that the parking ordinance regarding trailers, street parking, parking on trash day and street sweeping day be brought to the Council for discussion.

Mayor Pro-tem Rodriguez thanked LULAC for inviting her to the scholarship ceremony but unfortunately she was unable to attend. She announced that Supervisor Lopez would be having a Listening Session on July 17th at 5:30 p.m. at the Greenfield Library. She stated that she would like to see something on the agenda addressing Dr. Villarreal’s concerns. She also stated that she would like to close this meeting in recognition of Pride Month.

Mayor White announced that First Night Monterey was offering free art classes at the Art Center and that there was day camp being offered at the Recreation Center. He reminded everyone to attend the 4th of July festivities at Patriot Park. He also announced that the Torch Run was tomorrow for the Special Olympics and National Night Out was on August 6, 2024 at the Gazebo. He thanked the Public Works Department for cleaning up around the Welcome to Greenfield signs. He asked that an item be placed on the agenda regarding sidewalk repairs.

CONSENT ITEMS
A MOTION by Councilmember Tipton, seconded by Mayor Pro-tem Rodriguez to approve the consent items including Warrants #321766 through #321841 and Bank Drafts #6072 through #6088 in the amount of $598,556.88, approve Minutes of the June 6, 2024 City Council Special Meeting and June 25, 2024 City Council Meeting, Receive and File – Department Reports – Police Department /Finance Department and adopt Resolution #2024-81, “A Resolution of the City Council of the City of Greenfield for the Supplemental Appropriation of Funds and for an Increase in Revenues in the Fiscal Year 2023-2024 in the Amount of $500 to Accept the Donation from CHISPA Housing Intended to Cover Costs for the 2024 South County Youth Summitt”. All in favor. Motion carried.

MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS

PROCLAMATIONS OF THE CITY COUNCIL OF THE CITY OF GREENFIELD RECOGNIZING

GREENFIELD HIGH SCHOOL ATHLETES IN TRACK & FIELD, SOFTBALL AND BASEBALL Parks & Recreation Manager Perez gave a brief description of the Greenfield High School athletes. He stated that most of the athletes were unable to attend; however, would make sure that each athlete received their certificate.

Coach Villagomez introduced Latai Matelau, qualified to Central Coast Section, Shot Put and Discus – Greenfield High School Track & Field: Santa Lucia Division.

Mayor White read and presented the certificate to Ms. Matelau. 25 PRESENTATION – 4TH OF JULY EVENT
Parks & Recreation Manager Perez gave a presentation regarding the 4th of July.

PRESENTATION – YANKS UPDATE
Community Development Director Mugan gave an update of the Yanks project.

PUBLIC HEARING

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE

TENTATIVE TRACT MAP FOR THE ROBASCIOTTI COMMERCIAL PHASED SUBDIVISION

PROJECT
RESOLUTION #2024-82
Staff report was given by Planning Consultant Slama.

Mayor White opened the public hearing at 7:14 p.m.

Dr. Lourdes Villarreal addressed her concerns about the traffic on the Walnut Avenue Bridge. She stated that this would impact this area and she was concerned about the traffic and safety of the residents.

John Huerta, Jr. expressed his support for the approval of this project.

Mayor White closed the public hearing at 7:17 p.m.

Councilmember Tipton asked about how many residential units were left. Planning Consultant Slama stated that he would have to look into the matter; however, that at this point bridge improvements would have to be done and that would be very costly. He stated that the City would have to look for funding sources such as grant funds, TAMC funds, etc. City Manager Wood stated that the City did have a grant of approximately $800,000 to do a study on the bridges in Greenfield.

Mayor White asked if the City had enough infrastructure to accommodate building in this location.

Planning Consultant Slama stated that he had been working with City Engineer Pike and that all the lots would have to be reviewed.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-82, “A Resolution of the City Council of the City of Greenfield Approving the Tentative Tract Map for the Robasciotti Commercial Phased Subdivision Project”. All in favor. Motion carried.

CITY COUNCIL BUSINESS

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD OVERRULING

OBJECTIONS TO THE PROPOSAL REMOVAL OF WEEDS, RUBBISH, AND REFUSE, AND

ORDERING THE FIRE CHIEF TO ABATE NUISANCES BY CAUSING THE REMOVAL OF SUCH

WEEDS, RUBBISH AND REFUSE
RESOLUTION #2024-83
Staff report was given by Fire Chief Langborg.
26 A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-83, “A Resolution of the City Council of the City of Greenfield Overruling Objections to the Proposal Removal of Weeds, Rubbish, and Refuse, and Ordering the Fire Chief to Abate Nuisances by Causing the Removal of Such Weeds, Rubbish and Refuse”. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ACCEPTING THE

CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT PROGRAM FUNDS IN THE AMOUNT OF $120,000 AND APPROVE A $120,000 BUDGET APPROPRIATION FOR THE GRANT RESOLUTION #2024-84
Staff report was given by Sgt. de la Torre.

A MOTION by Councilmember Tipton, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-84, “A Resolution of the City Council of the City of Greenfield Accepting the California Highway Patrol Cannabis Tax Fund Grant Program Funds in the Amount of $120,000 and Approve a $120,000 Budget Appropriation for the Grant”. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING

AMENDMENTS TO THE COUNCIL CODE OF CONDUCT AND COUNCIL RULES OF ORDER AND

PROTOCOLS
Staff report was given by City Attorney Thompson.

Dr. Lourdes Villarreal stated that it would be helpful for the residents to know what the Council was voting on because she did not have the documents.

Mayor White asked that minor changes be made to the Code of Conduct and the Rules of Order.

Councilmember Tipton announced that the agenda packet was on the City’s website and anyone could look at the entire agenda.

It was the consensus of the Council to have this item be brought back to the Council for approval.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD RECLASSIFYING

THE CURRENT PUBLIC WORKS SUPERINTENDENT FTE CLASSIFICATION TO PUBLIC WORKS MANAGER – PARKS & STREETS FTE CLASSIFICATION AND ASSOCIATED SALARY SCHEDULE RESOLUTION #2024-85
Staff report was given by Public Works Director Tugel.

A MOTION by Councilmember Tipton, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-85, “A Resolution of the City Council of the City of Greenfield Reclassifying the Current Public Works Superintendent FTE Classification to Public Works Manager – Parks & Streets FTE Classification and Associated Salary Schedule”. All in favor. Motion carried.

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD CANCELLING

THE REMAINDER OF THE WASTEWATER TREATMENT PLANT SPRAY FIELDS ENVIRONMENTAL 2022 CIP (503-390-89131) AND SUBSEQUENT CONTRACT WITH DENISE DUFFY & ASSOCIATES, AND RELEASING THE REMAINING FUNDING OF $86,219.88
RESOLUTION #2024-86
27 ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AMENDING THE SCOPE OF WORK FOR THE WASTEWATER TREATMENT PLANT ENVIRONMENTAL 2022 (503- 390-89132) TO INCLUDE A PORTION OF THE SOD FARM (GREENFIELD’S TURF) AND INCREASING THE PROJECT BUDGET BY $86,219.88
RESOLUTION #2024-87
Staff report was given by Public Works Director Tugel.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-86, “A Resolution of the City Council of the City of Greenfield Cancelling the Remainder of the Wastewater Treatment Plant Spray Fields Environmental 2022 CIP (503-390-89131) and Subsequent Contract with Denise Duffy & Associates, and Releasing the Remaining Funding of $86,219.88”. All in favor. Motion carried.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Tipton to adopt Resolution #2024-87, “A Resolution of the City Council of the City of Greenfield Amending the Scope of Work for the Wastewater Treatment Plant Environmental 2022 (503-390-89132) to Include a Portion of the Sod Farm (Greenfield’s Turf) and Increasing the Project Budget by $86,219.88”. All in favor.

Motion carried.

CITY ATTORNEY REPORT
None.

CITY MANAGER REPORT
None

ADJOURNMENT
Mayor Pro-tem Rodriguez requested that she attend the next meeting remotely; however, if she was unable to attend, she asked that she be excused due to a medical procedure that she would be having.

Mayor White adjourned the meeting in recognition of Pride Month.

Meeting adjourned at 8:03 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
28 City of
Greenfield
Police Department
May 2024
Part 1 Crimes Reported
• Homicide – 0
• Rape – 4
• Robbery – 1
• Assault – 19
• Burglary – 4
• Larceny – 11
• Auto Theft – 2
Patrol
• Reports – 160
• Citations – 43
• Parking Citations – 29
• Total Arrests – 44
o DUI – 1
o Narcotics – 3
• Collision Reports – 3
School Related Activities/SRO
• Campus security checks – 10
• Student Contacts – (not all crime related) - 15
• Probation Contacts – 4
• Community Events – 4
29 Detective Activity Log – Greenfield Investigation Unit • Greenfield Detectives continued to assist Monterey County Sheriff’s and King City Police with the investigation of the double homicide which occurred in February of 2024 in the unincorporated area of Greenfield/Soledad and a quadruple homicide that occurred in King City in March of 2024. Several search warrants served within the city related to the cases. • Greenfield Detectives are currently working on approximately 28 internet crimes against children (ICAC) cases.
• Greenfield Detectives are actively working on three cold case homicides alongside the Monterey County District Attorney’s Office cold case task force. • Greenfield Detectives are involved with several Federal cases with Homeland Security Investigations (HSI), Drug Enforcement Administration (DEA), and the Federal Bureau of Investigations (FBI).

Code Enforcement
Notice of Violations Issued – 5
Administrative Citations Issued – 0
Notice of Parking Violation – 57
Parking Citations – 25
Vehicles Towed – 7
Verbal Warnings/Notices/Inspections – 34
Animal Control
Animals Taken into Custody – 10
Animals Returned to owner – 2
Animal Complaint/Welfare Check – 23
Issued Citations/Warning Citations – 1
Dog License – 4
Bite Reports – 0
Animal Shelter Transport – 8
Training:
• Supervisory Leadership Course #4 – Sergeant Mattke – May 16, 2024 • Basic Chaplain Training – Chaplain Mullen – May 16, 2024 • Chiefs of Police California Annual Symposium – Chief Mixer – May 19, 2024 • ICI Vehicle Theft Investigations – Officer Mulville – May 20, 2024 Facility Improvements – None
30 Personnel- None
Community Outreach
• National Day of Prayer – May 2, 2024
31 • Walking Bus – Arroyo Seco Academy and Oak Avenue Elementary Schools – May 7-9, 2024
• Mary Chapa Academy students visiting the Police Dept. – May 8, 2024 32 • Monterey County Police Officers Association Peace Officer Memorial Procession – May 8, 2024

33 • Greenfield Police Officers Association sponsoring and playing with our local Aguilas Soccer Team – May 10, 2024
• Helmet Distribution in partnership with Monterey County Health Department – Traffic Safety – May 16, 2024
34 35
• Salinas Valley Fair in King City – May 18-19, 2024
36 • Greenfield High School Fundraiser Support at McDonald’s – May 20, 2024 • Helmet Distribution at Oak Avenue Elementary School in partnership with Monterey County Health Department – Traffic Safety – May 25, 2024

37 • Greenfield High School Graduating Seniors BBQ – May 31, 2024 38 City of Greenfield Staff Report Heart of the Valley
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
MEMORANDUM: June 23, 2024
AGENDA DATE: July 9, 2024
TO: Mayor and City Council
FROM: Paul Wood
City Manager
TITLE: RESOLUTION SETTING THE CITY OF GREENFIELD’S
“APPROPRIATIONS LIMIT” FOR FISCAL YEAR 2024-25

AND DETERMINING COMPLIANCE THEREWITH
OVERVIEW:

The Gann Spending-Limitation Initiative, Article XIII B of the California Constitution, was adopted as Proposition 4 in June 1979, and was subsequently modified by Proposition 111 in June 1990. Under this article of the State Constitution, every California city is required to annually adopt a resolution setting a limitation on the annual appropriation of proceeds from taxes. For FY2024-25, staff projects that the City’s appropriations subject to limitation will be approximately $12,908,316, which is about $18,953,324 less than the calculated limit of $31,861,639.

BACKGROUND:

The Gann Spending-Limitation Initiative provides for the limitation of state and local government appropriations. The Gann Initiative is actually a limitation on tax revenues, rather than a direct limitation on appropriations. Following are the major provisions of the Gann Initiative and subsequent Proposition 111 modification:

1. Appropriations subject to limitation may not exceed appropriations made in 1978-79, except as adjusted for increases to the cost of living, population and service responsibility transfer. (Adjustment factors are discussed below.)

2. Appropriations financed through service fees (to the degree that they do not exceed the cost of performing the service), grant programs, fines and forfeitures, and other specified “non-tax” sources are not subject to the appropriations limit. Essentially, with the exception of major capital related expenditures, all appropriations funded through tax revenues are subject to limitation.

3. For the purpose of identifying “proceeds from taxes’ under the Gann Initiative, state subventions that are unrestricted as to their use (e.g., Homeowners Property Tax Relief) are considered to be tax sources. On the other hand, the use of subventions like Gas Tax is restricted by the State, and as such, is classified as non-tax sources. 39 4. Under the original Gann Initiative, all proceeds from taxes received in excess of the appropriations limit were required to be returned through refunds or revision in tax rates and fee schedules within the next two fiscal years – or voter approval to increase the appropriations limit was required. Any voter-approved increase to the appropriations limit cannot exceed four years. Proposition 111 provides a one-year carryover feature to determine excess revenues under which refunds can be avoided, if the City is below the limit by the amount of the prior year excess in the subsequent year.

5. Originally, the Gann Initiative required no formal review; however, Proposition 111 requires that the annual calculation be reviewed as part of the City’s annual financial audit.

The annual adjustment factors of changes in population and cost of living for the appropriations limit calculation must be selected by a recorded vote of the Council, and include the following:

1. Population – Based on data provided annually by the State Department of Finance, cities may annually choose the population growth factor of either their city or the county.

For this year’s calculation, the City’s population growth factor (which exceeded the County’s factor) is the recommended population adjustment.

2. Cost of living – Local governments may annually choose either the percentage change in California per capita personal income, or the percentage change in their jurisdiction’s assessed valuation for non-residential new construction.

Data for the percentage change in California per capita personal income is provided annually by the State Department of Finance. Data to calculate the change in nonresidential assessed valuation is not available from the County. Therefore, the California per capita personal income change is the recommended cost of living factor.

The City’s appropriations limit for 2024-25 of $31,861,639 is calculated as follows:

Appropriations Limit Calculation
2023-24 Appropriations Limit $30,142,674
Adjustment Factors:

A. Cost of Living Options

1. Percentage change in assessed value due to new non-residential construction
data not
available

2. Percentage change in California per capital personal income 3.62% B. Population Options

1. Percentage change in City population 2.01%

2. Percentage change in County population 0.94%
Combined Adjustment Factor 1.057
2024-25 Appropriations Limit $31,861,639
The options underlined in italics above are the recommended adjustment factors in determining the City’s appropriations limit for FY2024-25.
40 BUDGET AND FINANCIAL IMPACT:

There is no budget or financial impact resulting from the adoption of this limit for 2024-25. The City’s appropriations limit for FY 2024-25 has been calculated at $31,861,639. The portion of the City's budget that is subject to the appropriations limit (i.e., the proceeds of taxes) totals $12,908,316 which is well within the appropriations limit and provides a favorable variance of $18,953,324.

POTENTIAL MOTION:

I MOVE TO APPROVE/DENY RESOLUTION NO. 2024-88, A RESOLUTION SETTING THE CITY OF GREENFIELD’S “APPROPRIATIONS LIMIT” FOR FISCAL YEAR 2024-25 AND DETERMINING COMPLIANCE THEREWITH.
41 RESOLUTION NO. 2024-88

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPTING THE FISCAL YEAR 2024-2025 ANNUAL "APPROPRIATIONS LIMIT" WHEREAS, the voters approved the Gann Spending-Limitation Initiative on November 6, 1979, and Proposition I I I on June 5, 1990, which define and establish the methodology used to calculate the annual spending limit; and
WHEREAS, regulations require that the governing body of each local agency establish its appropriations limit and annual adjustment factors by resolution; and WHEREAS, the required calculations to determine the City's appropriations limit and estimated appropriations subject to limitation for FY 2024-2025 have been performed by the Finance Department and are available for public review at 599 El Camino Real, Greenfield, California.

BE IT RESOLVED by the City Council of the City of Greenfield, in compliance with Article XIIIB of the Constitution of the State of California, the following is here found and determined:
l . That the Combined Adjustment Factor used to determine the appropriations 'limit for fiscal year 2024-2025 is 1.057. That the "Appropriations Limit" for fiscal year 2024-2025 is determined to be $31,861,639.

2. That the "Appropriations Subject to Limitation" for fiscal year 2024-2025 is estimated at $12,908,316.
4 That the difference between the "Appropriations Limit" for 2024-2025 of $31,861,639 and the projected "Appropriations Subject to Limitations" for fiscal year 2024-2025 of $12,908,316 is $18,953,324.

PASSED AND ADOPTED this 9th day of July 2024 by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

___________________________
Mayor of the City of Greenfield
Attest:
______________________________
City Clerk of the City of Greenfield
42 43
44 45
46 47
48 City of Greenfield Memorandum Heart of the Valley
599 El Camino Real Greenfield CA 93937 831-674-5591
www.ci.greenfield.ca.us
Memorandum: July 2, 2024
Agenda Date: July 9, 2024
From: Paul Wood, City Manager
Title: A RESOLUTION OF CITY COUNCIL OF THE CITY OF

GREENFIELD DECLARING A ONE MONTH RECESS
COMMENCING AUGUST 1, 2024 THROUGH AUGUST 31, 2024
BACKGROUND:

It has been the previous practice of the City Council to declare a one-month recess during the month of August. Attached is the resolution declaring that recess.

POTENTIAL MOTION:

I MOVE TO APPROVE/DISAPPROVE RESOLUTION #2024-89, A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING A ONE MONTH RECESS COMMENCING AUGUST 1, 2024 THROUGH AUGUST 31, 2024 49 RESOLUTION #2024-89

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

DECLARING A ONE MONTH RECESS COMMENCING
AUGUST 1, 2024 THROUGH AUGUST 31, 2024
WHEREAS, the City Council of the City of Greenfield meets the Second and Fourth Tuesday of every month;
WHEREAS, it is necessary to have at least three Councilmembers present at each meeting to have a quorum to conduct City business; and
WHEREAS, Councilmembers wish to take a recess during the period of August 1, 2024 through August 31, 2024;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Greenfield declares a recess during the period of August 1, 2024 through August 31, 2024.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a regular meeting duly held on the 9th day of July 2024, by following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_____________________
Robert White, Mayor
Attest:
_____________________
Ann F. Rathbun, City Clerk
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54 MEMORANDUM: July 1, 2024
AGENDA DATE: July 9, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION TO TRANSFER APPROPRIATE PUBLIC

WORKS CAPITAL IMPROVEMENT PROJECT (CIP)

BUDGET FOR BASEBALL FIELDS REHABILITATION
FROM FY 23/24 TO FY 24/25, IN THE AMOUNT OF
$52,000

BACKGROUND
Public Works staff has made strides in the past few fiscal years with completing improvements to the City’s baseball fields and working with the Little League to coordinate improvements.

During the latter of FY 23/24, staff advertised a Request for Bids (RFB) for a diesel tractor that would be dedicated to sports fields at Patriot Park. While advertisement and receipt of the bids were completed in FY 23/24, the next available Council Meeting for approval was in FY 24/25.

In order to complete the purchase of the diesel tractor, staff is requesting to transfer an appropriate portion of the Capital Improvement Project budget funds that were not expended in FY 23/24 to FY 24/25.

DISCUSSION
The table below indicates the CIP budget staff is requesting the transfer of. The transfer shown below moves a portion of the funding that was not completely expended in the last fiscal year to this fiscal year. For this particular CIP, these funds will be expended immediately.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
55 ACCT # Capital Project
Budget transfer from FY
23/24 to FY 24/25
390-390-89720 Baseball Field Rehabilitation $52,000
TOTAL $52,000

BUDGET AND FINANCIAL IMPACT
The above transfer of the CIP budget for the Baseball Fields Rehabilitation was designated and budgeted to be used for this specific project and has no additional fiscal impact on the City. This is merely a transfer of specifically programmed funding from one fiscal year to another. Staff is requesting the $52,000 of the $94,624 remaining at the end of FY 23/24 be carried over to FY 24/25 to complete the purchase of a Diesel Tractor for the Baseball Fields.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION # 2024-90, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING A REQUEST TO

TRANSFER APPROPRIATE PUBLIC WORKS CAPITAL IMPROVEMENT PROJECT (CIP) BUDGET FOR BASEBALL FIELDS REHABILITATION FROM FY 23/24 TO FY 24/25, IN THE AMOUNT OF $52,000
56 RESOLUTION NO. 2024-90

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING A REQUEST TO TRANSFER APPROPRIATE PUBLIC WORKS

CAPITAL IMPROVEMENT PROJECT (CIP) BUDGET FOR BASEBALL FIELDS REHABILITATION FROM FY 23/24 TO FY 24/25, FOR A TOTAL AMOUNT OF $52,000
WHEREAS, Public Works staff has made strides in the past few fiscal years with completing improvements to the City’s baseball fields and working with the Little League to coordinate improvements; and
WHEREAS, during the latter of FY 23/24, staff advertised a Request for Bids (RFB) for a diesel tractor that would be dedicated to sports fields at Patriot Park; and WHEREAS, while advertisement and receipt of the bids were completed in FY 23/24, the next available Council Meeting for approval was in FY 24/25; and WHEREAS, in order to complete the purchase of the diesel tractor, staff is requesting to transfer a portion of the Capital Improvement Project budget funds that were not expended in FY 23/24 to FY 24/25; and
WHEREAS, staff is requesting the $52,000 of the $94,624 remaining at the end of FY 23/24 be transferred over to FY 24/25; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield approves the transfer for said Public Works Capital Improvement Project (CIP) in the amount of $52,000 from FY 23/24 to FY 24/25 as outlined in the staff report.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 9th day of July 2024 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_________________________________
Robert White, Mayor

Attest:

_________________________
Ann F. Rathbun, City Clerk
57 DATE: June 26, 2024
AGENDA DATE: July 9, 2024
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, Public Works Director

TITLE: A RESOLUTION AWARDING THE PURCHASE OF A DIESEL

TRACTOR FOR THE PUBLIC WORKS DEPARTMENT TO C & N
TRACTOR IN THE AMOUNT OF $51,500.24 IN ACCORDANCE

WITH THIS RESOLUTION

BACKGROUND
On June 12, 2024, the Public Works Department publicly noticed a Request for Bids for a diesel tractor. Four bids were received on or before the bid submittal date of Monday, June 24, 2024 at 2:00 pm, the responsive low bidder is within the available CIP budget. A thorough review of specifications was completed on two of the bids, which were for potential equivalent tractors to the tractor in the bid documents. It was determined that the two tractors that were submitted for potential equivalents, were not equivalent and were disqualified. Of the bids 4 bids received, the two qualifying bid amounts were as follows:

Bidder Bid Comments
1 C & N Tractor $51,500.24 Apparent Low Bidder
2 Office Wagon $73,612.37
Staff reviewed each of the bids for conformity with the requirements of the bid documents. Based on that review, it was determined that C & N Tractor was the lowest responsible bidder.

FINANCIAL AND BUDGET IMPACT
The City’s proposed award is in the total amount of $51,500.24 to C & N Tractor. The lowest responsible bidder and bid amount is within the available budget. The funding for the tractor will be from the Baseball fields Rehabilitation Capital Fund 390-390-89720. $52,000 will be supplementally appropriated from FY 23/24 to FY 24/25 for the purchase.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
58 RECOMMENDATION
City Staff recommend the City Council adopt the proposed Resolution awarding the purchase of a diesel tractor for the Public Works Department to C & N Tractor .in the amount of $51,500.24.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION # 2024-91, A RESOLUTION AWARDING THE

PURCHASE OF A DIESEL TRACTOR FOR THE PUBLIC WORKS DEPARTMENT TO C & N TRACTOR IN THE AMOUNT OF $51,500.24 IN ACCORDANCE WITH

THIS RESOLUTION
59 RESOLUTION NO. 2024-91

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

AWARDING THE PURCHASE OF A DIESEL TRACTOR FOR THE PUBLIC WORKS DEPARTMENT TO C & N TRACTOR IN THE AMOUNT OF $51,500.24 IN

ACCORDANCE WITH THIS RESOLUTION
WHEREAS, On June 12, 2024, the Public Works Department publicly noticed a Request for Bids for a diesel tractor; and
WHEREAS, four bids were received on or before June 24, 2024 at 2:00pm and the responsive low bidder is within the available CIP budget; and WHEREAS, the lowest responsive bidder has been determined to be C & N Tractor at $51,500.24; and
WHEREAS, City Staff recommend the City Council award the purchase of a diesel tractor for the Public Works Department to C & N Tractor in the amount of $51,500.24; and

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

A public works purchase order in the fixed-price amount of $51,500.24to C & N Tractor be awarded to provide the purchase of the diesel tractor for the Public Works Department is within the City’s currently approved CIP budget; and
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 9th day of July, 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
60 DATE: July 3, 2024
AGENDA DATE: July 9, 2024
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

RECLASSIFYING THE CURRENT SENIOR ACCOUNTANT CLASSIFICATION TO

ASSISTANT ADMINISTRATIVE SERVICES DIRECTOR CLASSIFICATION AND

ASSOCIATED JOB DESCRIPTION AND SALARY SCHEDULE

BACKGROUND
Over the past 7 years, the City of Greenfield has experienced a growth spurt in all areas that any city may measure: development, revenues, staffing, expenditures, services provided, sophistication (in all functional areas) and outreach.

In response to this growth, the City has encouraged staff to be innovative and effective in addressing resident needs. We have developed broader measures of success and have increased training budgets to better serve the public. A significant part of these training programs is intended to encourage (from within our own ranks) the next generation of civic leaders.

The City of Greenfield historically has employed a Finance/Admin Services staff of 2, an accountant and an Admin Services Director. Over the past several years, we have augmented this staffing by adding a senior accountant, resulting in a staffing level of 3.

Currently, the Admin Services Department is headed by the City Manager, as his title also includes that of Administrative Services Director. To make sure that duties are distributed in an appropriate manner, and that there is a wide distribution of knowledge as possible, we would like to reclassify the Senior Accountant position as an Assistant Administrative Services Director. This reclassification would (1) better enable the City Manager to focus more on higher level objectives in our front-line departments (Public Safety, Public Works, Community/Economic Development, Recreation, Community Engagement), as well as (2) take advantage of the breadth of knowledge that the current Senior Accountant possesses. 61 It is our intent to move Evelyn Mullen, our Senior Accountant into this position. Her hard work and dedication to the City of Greenfield is well documented with her heading up the annual budget exercise as well as the annual financial audit, among many other duties. Please see the attached job description, which will be adopted concurrently.

BUDGET AND FINANCIAL IMPACT
Please see attached salary analysis. Please note that this change has already been appropriated for and discussed in the annual budget. There is no supplemental appropriation required.

REVIEWED AND RECOMMENDED
This reclassification would be effective July 1, 2024. City staff recommends that City Council approve the reclassification.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2024-92, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GREENFIELD RECLASSIFYING THE CURRENT SENIOR ACCOUNTANT CLASSIFICATION TO

ASSISTANT ADMINISTRATIVE SERVICES DIRECTOR CLASSIFICATION AND ITS ASSOCIATED JOB DESCRIPTION AND SALARY SCHEDULE.
62 ASSISTANT DIRECTOR POSITION Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 City of Salinas
Assistant Finance Director 56.88             59.72        62.71        65.85        69.14        72.60 City of Watsonville
Assistant Finance Director 59.34             62.30        65.42        68.69        72.12        75.73        79.52 City of Marina
Assistant Finance Director 59.03             61.98        65.08        68.33        71.75 City of Seaside
Assistant Finance Director 65.51             68.78        72.22        75.84        79.63 Averages
Assist. Finance Director ‐ step 1 60.19
DIRECTOR POSITION
City of Salinas
Finance Director 72.23             75.84        79.63        83.61        87.79        92.18 City of Watsonville
Admin Services Director 71.69             75.28        79.04        82.99        87.14        91.50        96.07 City of Marina
Finance Director 67.36             85.00        85.00        85.00        114.48 City of Seaside
Finance Director 96.73
City of Pacific Grove
Finance Director 66.70             70.04        73.54        77.22        81.08        85.13        89.39 Administrative Services Director 67.63             71.01        74.56        78.29        82.20        86.31        90.63 Average Finance/Admin Services Director 73.72
Average Gap Assistant to Director
City of Salinas 27.0%
City of Watsonville 20.8%
City of Marina 14.1%
City of Seaside 47.7% ** outlier?
City of Greenfield (proposed)
Assistant Administrative Services Director 60.19            62.60       65.10       67.71       70.41       73.23       76.16      79.21 125,195.20  164,748.34
63 RESOLUTION NO. 2024-92

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD RECLASSIFYING THE

CURRENT SENIOR ACCOUNTANT CLASSIFICATION TO ASSISTANT ADMINISTRATIVE

SERVICES DIRECTOR CLASSIFICATION AND ITS ASSOCIATED JOB DESCRIPTION AND

SALARY SCHEDULE
WHEREAS, over the past 7 years, the City of Greenfield has experienced a growth spurt in all areas that any city may measure: development, revenues, staffing, expenditures, services provided, sophistication (in all functional areas) and outreach; and WHEREAS, currently, the Admin Services Department is headed by the City Manager, as his title also includes that of Administrative Services Director; and WHEREAS, in order to make sure that duties are distributed in an appropriate manner, and that there is a wide distribution of knowledge as possible, Council approves the reclassification of the Senior Accountant position to an Assistant Administrative Services Director; and WHEREAS, a survey was conducted of nearby Cities and the equivalent position; and WHEREAS, City Council approved the personnel reclassification through the FY 2024/2025 budget process, there will be no further financial impacts to the City; and NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. The recommendation to reclassify the current Senior Accountant FTE be reclassified to Assistant Administrative Services Director, and salary as follows:

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 $60.19 $62.60 $65.10 $67.71 $70.41 $73.23 $76.16 $79.21 PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 9th day of July 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers
NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
64 DATE: July 9, 2024
AGENDA DATE: July 9, 2024
TO: Mayor and City Council
FROM: Paul Wood, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD TO INCREASE BY 3.7% THE SALARIES OF

UNREPRESENTED EMPLOYEES FOR COST-OF-LIVING
ADJUSTMENT (COLA) AND TO AFFIRM THE COST-OFLIVING ADJUSTMENTS (3.7%) FOR OE3 EMPLOYEES AND THE GREENFIELD POLICE SERGEANTS’ ASSOCIATION
(GPSA) (REPRESENTED EMPLOYEES, NON-SWORN) (1.5%)
FOR FY2024-2025

BACKGROUND
A cost-of-living pay adjustment refers to an increase in income based on an estimation of how much money is needed to maintain a standard of living. This type of pay adjustment can be applied to a variety of income that includes salaries, benefits and more. It is given to make up for inflation.

Whether or not a cost-of-living pay increase is given is based on a company or the government’s personal preference. It’s determined using standardized inflation rates—typically through regional or national data. One way to determine the cost-of-living increase is to use the Consumer Price Index. It’s important to note that the cost of living will change from year to year since inflation is always changing.

Recently, it was announced that the Social Security cost-of-living adjustment (COLA) for the year ended December 2023 was 3.7%, a moderate increase, and one that was lower than the budgeted amount of 4% that was approved in the FY24-25 budget.

Here in Greenfield, each of the labor bargaining units have COLA adjustments in their agreements. Both OE3 and the GPSA are bargaining units that have MOUs with the City. For this year, the MOU for all members of OE3 the COLA calculation will be based on the average CPI Index for the San Francisco area for the 2023 calendar year, with a lower limit of 3% and an upper limit of 5%. The applicable index is

3.7%. For each non-sworn member of the GPSA bargaining unit for all for the non-sworn members of 65 will receive a COLA of 1.5%. Therefore, this resolution specifically adopts this increase for those two bargaining units (for the non-sworn members only in GPSA).

Because the unrepresented employees do not formally negotiate for benefits such as COLAs, if they are to receive a COLA, it has become incumbent on the City Manager to bring forth to the City Council these items., thus this request.

The COLA for the unrepresented employees will be effective July 1, 2024, and run for 1 year. At that time, the City Manager will consider a COLA for FY2025-2026.

BUDGET AND FINANCIAL IMPACT
The City of Greenfield has approximately 30 employees that are unrepresented by a labor group. It is estimated that the cost of this COLA would be $97,586.82. It is possible that employees have already had a performance review this fiscal year in which a COLA has been granted. For this possible situation, no additional COLA will be granted. The intent is for all non-represented employees to receive a total COLA of 3.7% for FY24-25. For the OE3 bargaining group, the estimated increase is $14,523.12 and for the non-sworn members of GPSA, the estimated increase is $1,137.24.

This cost mostly would be paid for through the General Fund, since that is generally the funding source for these workers. There are also a few other funds that will minimally be impacted by this COLA.

REVIEWED AND RECOMMENDED
This COLA would be effective July 1, 2024. City staff recommends that City Council approve the increase.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2024-93, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO INCREASE BY 3.7% THE SALARIES

OF UNREPRESENTED EMPLOYEES FOR COST-OF-LIVING ADJUSTMENT (COLA) AND TO AFFIRM THE COST-OF-LIVING ADJUSTMENTS (3.7%) FOR OE3 EMPLOYEES AND THE GREENFIELD POLICE SERGEANTS’ ASSOCIATION (GPSA) (REPRESENTED EMPLOYEES, NON-SWORN) (1.5%) FOR FY2024-2025. 66 RESOLUTION NO. 2024-93

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO INCREASE BY 3.7% THE SALARIES OF UNREPRESENTED

EMPLOYEES FOR COST-OF-LIVING ADJUSTMENT (COLA) AND TO
AFFIRM THE COST-OF-LIVING ADJUSTMENTS (3.7%) FOR OE3
EMPLOYEES AND THE GREENFIELD POLICE SERGEANTS’

ASSOCIATION (GPSA) (REPRESENTED EMPLOYEES, NON-SWORN)
(1.5%) FOR FY2024-2025
WHEREAS, Municipal Code Section 2.24 provides that adjustments of the salary and classification plan be by resolution; and
WHEREAS, Personnel Rules, Rule 3 – Classification Plan, Section. Administration of the Classification Plan states that the Personnel Officer shall administer the classification plan with all amendments or revisions to the plan subject to approval of the City Council; and

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that the City of Greenfield’s classification plan for the non-represented employees, OE3 Union employees and the GPSA, represented employees – non-sworn is amended as attached in Exhibit “A”.

PASSED AND ADOPTED by the City Council of the City of Greenfield at a public meeting of the City Council held on the 9th day of July, 2024 by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
67 Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Accountant $31.98 $33.26 $34.59 $35.97 $37.41 $38.91 $40.47 $42.08Administrative Assistant $25.74 $26.77 $27.84 $28.95 $30.11 $31.31 $32.57 $33.87Assistant Administrative Services Director $60.19 $62.60 $65.10 $67.71 $70.41 $73.23 $76.16 $79.21Assistant Engineer $34.30 $35.68 $37.10 $38.59 $40.13 $41.74 $43.41 $45.14Assistant Recreation Coordinator $22.11 $22.99 $23.91 $24.87 $25.86 $26.90 $27.97 $29.09Assistant Planner $35.67 $37.10 $38.58 $40.13 $41.73 $43.40 $45.14 $46.94Building Inspector $34.73 $36.12 $37.56 $39.07 $40.63 $42.25 $43.94 $45.70Building & Planning Technician $29.64 $30.82 $32.06 $33.34 $34.67 $36.06 $37.50 $39.00Building Official $47.42 $49.32 $51.29 $53.34 $55.48 $57.70 $60.00 $62.40City Clerk $47.15 $49.04 $51.00 $53.04 $55.16 $57.37 $59.66 $62.05Community Engagement Assistant $22.44 $23.34 $24.27 $25.24 $26.25 $27.30 $28.39 $29.53Community Engagement Coordinator $31.04 $32.28 $33.57 $34.91 $36.31 $37.76 $39.27 $40.84Community Science Workshop Coordinator $41.96 $43.64 $45.38 $47.20 $49.08 $51.05 $53.09 $55.21Community Science Workshop Director $48.28 $50.21 $52.22 $54.31 $56.48 $58.74 $61.09 $63.54Community Science Workshop Technician I $22.71 $23.62 $24.56 $25.55 $26.57 $27.63 $28.74 $29.89Community Science Workshop Technician II $24.68 $25.67 $26.69 $27.76 $28.87 $30.03 $31.23 $32.48Community Science Workshop Technician III $31.40 $32.66 $33.96 $35.32 $36.73 $38.20 $39.73 $41.32Community Development Director $62.06 $64.55 $67.13 $69.81 $72.61 $75.51 $78.53 $81.67Deputy Fire Chief $65.37 $67.99 $70.71 $73.54 $76.48 $79.54 $82.72 $86.03Fire Chief $82.50 $85.80 $89.24 $92.81 $96.52 $100.38 $104.39 $108.57Executive Assistant $34.77 $36.16 $37.61 $39.11 $40.68 $42.30 $44.00 $45.76Forensic Investigator $56.08 $58.32 $60.66 $63.08 $65.61 $68.23 $70.96 $73.80IT Administrator $47.16 $49.05 $51.01 $53.05 $55.17 $57.38 $59.68 $62.06IT Technician $29.84 $31.03 $32.27 $33.57 $34.91 $36.30 $37.76 $39.27Public Works Director  $74.47 $77.45 $80.54 $83.77 $87.12 $90.60 $94.22 $97.99Public Works Fleet Mechanic $39.01 $40.57 $42.20 $43.88 $45.64 $47.46 $49.36 $51.34Public Works Office Technician $27.22 $28.31 $29.44 $30.62 $31.85 $33.12 $34.44 $35.82Public Works Manager Parks & Streets $47.14 $49.03 $50.99 $53.03 $55.15 $57.35 $59.65 $62.03Recreation Coordinator $30.64 $31.87 $33.14 $34.47 $35.85 $37.28 $38.77 $40.32Senior Accountant $34.27 $35.64 $37.07 $38.55 $40.09 $41.69 $43.36 $45.10Recreation Manager $43.13 $44.85 $46.65 $48.51 $50.45 $52.47 $54.57 $56.75Senior Accountant $41.57 $43.24 $44.97 $46.76 $48.63 $50.58 $52.60 $54.71Senior Planner $44.88 $46.68 $48.54 $50.49 $52.50 $54.61 $56.79 $59.06Utilities Division Manager $47.14 $49.03 $50.99 $53.03 $55.15 $57.36 $59.65 $62.04Utility System Shift Supervisor $36.08 $37.52 $39.02 $40.58 $42.21 $43.89 $45.65 $47.48Police Captain $73.57 $77.25 $81.11 $85.17 $89.42 $93.90 $98.59 $103.52Position Annual SalaryChief of Police $212,201.60 Effective 05/01/2024City Manager $267,092.80 Effective 01/01/2024 Hourly Rate
Part‐Time / Temp Employees RangeCommunity Science Workshop Janitor $16.00‐$20.00Communtiy Science Workshop Student Assistant $16.00‐$20.00Community Science Workshop Student Instructor $16.00‐$20.00Community Science Workshop Technician $16.00‐$20.00Grants & Special Project Assistant $16.00‐$20.00 Effective 07/01/2024City Council Adopted ‐ 07/09/2024
City of Greenfield
Salary Schedule ‐ Non‐Represented Employees
Effective: 07.01.2024
68 City of Greenfield
Salary Schedule ‐ OE3 Employees
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Position  Step 1   Step 2   Step 3   Step 4   Step 5   Step 6   Step 7   Step 8 Administrative Assistant (Police)  $             25.99   $         27.03   $         28.11   $         29.23   $         30.40   $         31.62   $         32.88   $         34.20 Animal Control Officer $              23.04 23.96$           24.92$           25.92$           26.96$           28.03$           29.16$           30.32$ Code Enforcement Officer $              27.78 28.89$           30.05$           31.25$           32.50$           33.80$           35.15$           36.56$ Community Services Officer (CSO) $              27.78 28.89$           30.05$           31.25$           32.50$           33.80$           35.15$           36.56$ Evidence Technician $              32.45 33.75$           35.10$           36.50$           37.96$           39.48$           41.06$           42.70$ Effective 07/01/2024City Council Adopted 07/09/2024
City of Greenfield
Salary Schedule ‐ GPSA ‐ Non‐Sworn Employees
Hourly Rate
Position
Police Records Supervisor  $             37.00
Effective: 07/01/2024Effective: 07/01/2024
69 AGENDA DATE: July 5, 2024
MEETING DATE: July 9, 2024
TO: Mayor and Councilmembers
FROM: City Attorney

TITLE: ADOPT A RESOLUTION APPROVING AMENDMENTS TO THE

COUNCIL CODE OF CONDUCT AND COUNCIL RULES OF

ORDER AND PROTOCOLS

BACKGROUND AND DISCUSSION
The City Council has adopted two (2) sets of rules to govern its own conduct: (1) the Council Rules of Order and Protocols (“Council Rules”) and (2) the City Council Code of Conduct (“Code of Conduct”). The Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement. The Code of Conduct generally governs the way Councilmembers should treat one another, City staff, constituents, and others while representing the City. The Council Rules and Code of Conduct are in addition to conduct the City Council is required to adhere to under State law.

At the City Council meeting on January 23, 2024, the City Council asked that the Council Rules and Code of Conduct be agendized for Council discussion. At the City Council meeting on February 13, 2024, the City Council heard a presentation summarizing the contents of each of these policy documents and analyzing sections that may be unclear and/or may benefit from revision. At that meeting, the City Council expressed interest in amending the Council Rules and Code of Conduct and directed the City Attorney to bring back an agenda item that will allow the City Council to discuss how they would like to proceed with such amendments. At the City Council meeting on February 27, 2024, the City Council discussed how they would like to proceed with amendments to the Council Rules and Code of Conduct. At that meeting, the City Council chose to amend the Council Rules and Code of Conduct in a study session.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
70 On April 4, 2024, the City Council held a study session in which the City Council directed the City Attorney to make several amendments to the Council Rules and Code of Conduct. In addition, the City Council requested more information regarding how other City Councils regulate Councilmember use of social media and interaction with the media. On May 14, 2024, the City Attorney presented this additional information to the City Council and the City Council provided direction on how they would like the City to regulate Councilmember use of social media and interaction with the press.

Based upon City Council input at the above-described public meetings, the City Attorney has made the following amendments to the Council Rules and Code of Conduct.

Council Rules and Protocols
Section Amendment
I. Duties of the City Council,
Mayor
Added language regarding City Council districts.

II. Meetings and Notice Added language to indicate that some proclamations and presentations will be heard at special meetings starting at 5:30 p.m. on regular City Council meeting days.

II. Meetings and Notice Added language to explain City Council meetings follow Rosenberg’s Rules of Order.

III. Agenda Simplified the language related to adding items to City Council meeting agendas.

IV. Voting Added language to explain that a roll call vote must be taken when one (1) or more Councilmembers is
attending a Council meeting remotely.

IV. Voting Deleted the sentence, “This continuance suspends the running of any time in which action of the City Council is required by law,” because this is not necessarily
compliant with State law.

IV. Voting Added language indicating when a Councilmember is prohibited from voting on an item due to a conflict of
interest.

V. Motions Deleted this section because the City Council will defer to Rosenberg’s Rules of Order when making motions.

IX. Public Participation at Council
Meetings
Removed reference to speaker cards, as speaker cards
are not currently used at City Council meetings.

IX. Public Participation at Council
Meetings
Added language to indicate how a member of the public
participating via Zoom should “raise their hand” to
make public comment.

IX. Public Participation at Council
Meetings
Added language explaining that a public commenter
who must use a translator to be understood by the City
Council should be allotted additional time for public
comment.

IX. Public Participation at Council
Meetings
Amended the “Public Decorum” section to ensure it
complies with the First Amendment of the Constitution
and the Brown Act.
71 X. Teleconference Participation Amended this section to reflect recent changes to the Brown Act related to remote attendance at City Council
meetings by City Councilmembers.

XI. Public Requests –
Proclamations/Presentations
A sentence was added to require the recipient of a
proclamation to be present at the City Council meeting
at which the proclamation will be presented.

XI. Public Requests –
Proclamations/Presentations
The maximum length for presentations was increased
from five (5) to fifteen (15) minutes.

XII. Travel Expenses and
Reimbursement Rules
Added language to indicate that travel expenses are
reimbursed based upon the IRS’s published rates.

XV. Applicability Amended language to make clear that the Council Rules may be modified by a majority of the City Council.

Council Code of Conduct
Section Amendment
II. B. Conduct at Public Meetings Added language to require Councilmembers who will be absent from a City Council
meeting to notify the City Manager, City
Clerk, and Mayor in advance.

II. D. Council Interaction with the Public and
Media
Added language requiring Councilmembers to
notify the City Manager when they will be
interacting with the media.

II. D. Council Interaction with the Public and
Media
Added language to prohibit Councilmembers
from interacting with one another’s social
media accounts and requiring
Councilmembers, who choose to have social
media accounts, to have separate City and
personal social media accounts.

II.G. Enforcement Added language to clarify how complaints against Councilmembers will be handled.

II.G. Enforcement Added a definition of “censure.”

RECOMMENDATION
ADOPT RESOLUTION #2024-94, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GREENFIELD APPROVING AMENDMENTS TO THE COUNCIL CODE OF

CONDUCT AND COUNCIL RULES OF ORDER AND PROTOCOLS

ATTACHMENTS
Council Code of Conduct_Redline Version
Council Code of Conduct_Clean Version
Council Rules and Protocols_Redline Version
Council Rules and Protocols_Clean Version
72 RESOLUTION NO. 2024-94

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING AMENDMENTS TO THE COUNCIL CODE OF CONDUCT AND COUNCIL

RULES OF ORDER AND PROTOCOLS
WHEREAS, the City Council of the City of Greenfield (“City”) has adopted two (2) sets of rules to govern its own conduct: (1) the Council Rules of Order and Protocols (“Council Rules”) and (2) the City Council Code of Conduct (“Code of Conduct”); and WHEREAS, the Council Rules generally govern the duties of the City Council, Council meeting procedure, City Councilmember communication guidelines, and travel and expenditure reimbursement; and
WHEREAS, the Code of Conduct generally governs the way Councilmembers should treat one another, City staff, constituents, and others while representing the City; and WHEREAS, at the City Council meeting on January 23, 2024, the City Council asked that the Council Rules and Code of Conduct be added to a future City Council meeting agenda for City Council discussion; and
WHEREAS, at the City Council meeting on February 13, 2024, the City Council heard a presentation summarizing the contents of each of these policy documents and analyzing sections that may be unclear and/or may benefit from revision; and WHEREAS, at the City Council meeting on February 27, 2024, the City Council discussed how they would like to proceed with amendments to the Council Rules and Code of Conduct and determined that the City Council should hold a study session; and WHEREAS, on April 4, 2024, the City Council held a study session in which the City Council directed the City Attorney to make several amendments to the Council Rules and Code of Conduct; and
WHEREAS, on May 14, 2024, the City Council further directed the City Attorney to add additional language to the Council Code of Conduct related to City Councilmember interaction with social media and the press.

NOW THEREFORE, BE IT RESOLVED, that the City Council resolves to adopt amended Council Code of Conduct and Council Rules and Protocols, as presented in Exhibit A to this resolution.
73 PASSED AND ADOPTED by the City Council of the City of Greenfield on this ninth day of July 2024, by the following vote:

AYES, and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
__________________________
Robert White, Mayor
ATTEST:
__________________________
Ann Rathbun, Clerk
74 Exhibit A: 2024 Council Code of Conduct and Council Rules and Protocols 75 CITY OF GREENFIELD

CITY COUNCIL

CODE OF CONDUCT

CITY OF GREENFIELD
PO BOX 127
599 EL CAMINO REAL
GREENFIELD, CA 93927 831-
674-5591
WWW.CI.GREENFIElD.CA.US
ADOPTED ON JUNE 27, 2017
AMENDED ON JULY 9, 2024
76 CITY OF GREENFIELD

ADMINISTRATIVE POLICIES AND PROCEDURES

CITY COUNCIL CODE OF CONDUCT
I. PURPOSE
The purpose of this Code of Conduct ("Code") is to define the role of elected and appointed officials (members of the City Council and its subsidiary Commissions and Boards, collectively "City officials" or "officials") in the governance of the City. This Code of Conduct is designed to describe the manner in which Councilmembers should treat one another, City staff, constituents, and others they come into contact with in representing the City of Greenfield. This Code consists of policies intended to advance the City's goals of providing efficient and high quality services to its residents and providing a safe and productive work environment for its employees.

It is not possible for a code of this kind to anticipate and provide a rule of conduct for all situations. At bottomminimum, it is expected that officials will manage their behavior in a manner consistent with the rules that follow, respect the chain of command and behave within the bounds of their authority. It is also expected that officials will treat each other, City employees, residents and business-people with courtesy and respect in a manner that reflects well on the City.

This City Council code of conduct should not be interpreted to conflict with other rights and responsibilities of the City's public officials set forth in this code or Federal, State, or local law. The City Council Code of Conduct shall be the definitive document relating to ethical conduct by Greenfield Councilmembers.

II. POLICY
What follows are general policies governing the conduct of City officials:

A. General Conduct

1. Councilmembers must refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.

2. Councilmember duties must be performed in accordance with the processes and rules of order established by the City Council.

3. Council decisions must be based upon the merits and substance of the matter at hand.

4. It is the responsibility of Councilrnembers to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Councilmembers and the public prior to acting on the matter. 77 5. Appropriate City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep staff informed.

6. Councilmembers must not attend internal staff meetings or meetings between City staff and third parties unless invited by City staff or directed by Council to do so.

B. Conduct at Public Meetings:

1. If at all possible, Councilmembers who will be absent from a Council meeting must notify the City Clerk, the City Manager, and the Mayor as early in advance of the meeting as possible.

1.2. All Councilmembers must refrain from abusive conduct, verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff or the public.

2.3. Councilmember Members must prepare themselves for public issues, listen courteously and attentively to all public discussions before the Council.

3.4. Councilmembers must refrain from interrupting other speakers, making personal comments not germane to the business of the Council, or otherwise interfering with the orderly conduct of the meetings.

4.5. Councilmembers must recognize the responsibility of the Mayor to maintain order, keep discussion on track, and focus discussion on the agenda items at hand.

5.6. CouncilrnembersCouncilmembers must base decisions on the merits and substance of the matter at hand rather than on unrelated considerations.

C. Council Interaction with City Staff

1. Council requests for research or other staff work must be directed to the City Manager, or the City Attorney regarding legal matters.

2. If more than fifteen minutes of staff time will be required to complete the task/project, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item.

3. Staff responses prepared to Council inquiries shall be distributed to all City Councilmembers.

4. Councilmembers must not direct staff to initiate any action, change a course of action, or prepare any report. A Councilmember shall not initiate any project or study without the approval of the majority of the Council. 78 5. Councilmembers must not attempt to pressure or influence discussions, recommendations, workloads, schedules, or department priorities absent the approval of a majority of the Council.

6. Whenever possible, Councilmembers should direct questions ahead of time to the City Manager and/or the appropriate Department staff so that they can provide the desired information at the Council meeting.

7. Any concerns by a member of the City Council regarding the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Councilmembers must not reprimand employees directly nor should they communicate their concerns to anyone other than the City Manager.

8. Councilmembers may direct routine inquiries to either the City Manager or appropriate department head.

9. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. City staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on duty or in uniform.

D. Council Interaction with the Public and the Media
l. Councilmembers may use their title only when conducting official City business, for information purposes, or as an indication of background and expertise, carefully considering whether they are exceeding or appearing to exceed their authority.

2. Once the City Council has taken a position on an issue, all official City correspondence regarding that issue will reflect the Council's adopted position.

3. In most instances, the Council will authorize the Mayor to send letters stating the City's official position to appropriate legislators.

4. City letterhead may only be used by Councilmembers for official City business.

5. If a member of the City Council appears before another governmental agency organization to give a statement on an issue affecting the City, the Councilmember should indicate the majority position and opinion of the CouncilCouncil.

6. Personal opinions and comments, whether verbal or in writing, may be expressed only if the Councilmember clarifies that these statements do not reflect the official position of the City Council.

7. Councilmembers must not make representations or promises to any third party regarding the future actions of the City or of the body of which they are a member, 79 unless such representation or promise has been duly authorized by the appropriate body.

8. Councilmembers shall manage, maintain, and interact with their own and each other’s social media platforms in a manner that is consistent with the Brown Act.

To that effect, Councilmembers shall not discuss, deliberate, or express opinions on any issue within the subject matter jurisdictions of the City on social media if the interaction may result in a Brown Act violation. Interactions include “likes”, “shares”, “retweets”, etc.

9. To the extent that a Councilmember maintains social media accounts, Councilmembers shall maintain separate government and personal social media accounts. All posts and/or social media activity related to subject matters within the jurisdiction of the City shall occur on the Councilmember’s government social media accounts.

7.10. Councilmembers shall notify the City Manager whenever they are contacted by a member of the press to comment upon or appear when the issue being reported is within the subject matter jurisdiction of the City. The press includes, but is not limited to, newspapers, magazines, radio stations, podcasts, television stations, and online press platforms. To the extent possible, the Councilmember should notify the City Manager prior to the press interaction. The City Manager will then inform all of City Council about the press interaction.

E. Council Interaction with City Advisory Bodies

1. Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council.

2. The City Council as a whole shall provide direction and guidance to its advisory bodies.

F. Confidential Information

1. Councilmembers must respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City.

2. Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.

G. Enforcement
Every City official is expected to observe the foregoing policies and rules when engaged in City business.

1. Complaints alleging a violation of this Code of Conduct by a City official should be directed to the City Manager and/or the City Attorney. Upon receipt of a complaint of a minor nature, the City Manager and the City Attorney must together determine 80 a course of action.will forward the complaint to the Mayor and the Councilmember against whom the complaint was made or, if the complaint is against the Mayor, to the Mayor Pro Tempore and the Mayor. If the original complaint was sent to one or more Councilmembers who are not the subject of the complaint and are not the Mayor, the City Manager and/or City Attorney will forward the complaint to all Councilmembers.

2. The City Manager and the City Attorney must , should they fail to resolve the complaint or should the complaint be of a serious nature, consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tern or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.

3. Should less drastic measures fail, the City Council may in a public meeting impose one or more of the following sanctions:
i. Reprimand or censure – censure is a formal statement of disapproval by the City Council in the form of a resolution that is adopted by majority vote of the City Council.
ii. Censure
iii. Loss of committee or liaison assignments
iv.ii. Removal from an appointed committee, commission, or board v.iii. Loss of staff support or use of City resources.
iv. Other penalties as may be applicable under the circumstances. 81 CITY OF GREENFIELD

CITY COUNCIL

CODE OF CONDUCT

CITY OF GREENFIELD
PO BOX 127
599 EL CAMINO REAL
GREENFIELD, CA 93927
831-674-5591
WWW.CI.GREENFIElD.CA.US
ADOPTED ON JUNE 27, 2017
AMENDED ON MAY 28, 2024
AMENDED ON JULY 9, 2024
82 CITY OF GREENFIELD

ADMINISTRATIVE POLICIES AND PROCEDURES

CITY COUNCIL CODE OF CONDUCT
I. PURPOSE
The purpose of this Code of Conduct ("Code") is to define the role of elected and appointed officials (members of the City Council and its subsidiary Commissions and Boards, collectively "City officials" or "officials") in the governance of the City. This Code is designed to describe the manner in which Councilmembers should treat one another, City staff, constituents, and others they come into contact with in representing the City of Greenfield. This Code consists of policies intended to advance the City's goals of providing efficient and high-quality services to its residents and providing a safe and productive work environment for its employees.

It is not possible for a code of this kind to anticipate and provide a rule of conduct for all situations. At minimum, it is expected that officials will manage their behavior in a manner consistent with the rules that follow, respect the chain of command, and behave within the bounds of their authority. It is also expected that officials will treat each other, City employees, residents, and businesspeople with courtesy and respect in a manner that reflects well on the City.

This City Council Code should not be interpreted to conflict with other rights and responsibilities of the City's public officials set forth in this Code or federal, state, or local law. The City Council Code shall be the definitive document relating to ethical conduct by Greenfield Councilmembers.

II. POLICY
What follows are general policies governing the conduct of City officials:

A. General Conduct

1. Councilmembers must refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.

2. Councilmember duties must be performed in accordance with the processes and rules of order established by the City Council.

3. Council decisions must be based upon the merits and substance of the matter at hand.

4. It is the responsibility of Councilmembers to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Councilmembers and the public, prior to acting on the matter.
83 5. Appropriate City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep staff informed.

6. Councilmembers must not attend internal staff meetings or meetings between City staff and third parties unless invited by City staff or directed by Council to do so.

B. Conduct at Public Meetings

1. If possible, Councilmembers who will be absent from a Council meeting must notify the City Clerk, the City Manager, and the Mayor as early in advance of the meeting as possible.

2. All Councilmembers must refrain from abusive conduct, verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public.

3. Councilmembers must prepare themselves for public issues, listen courteously and attentively to all public discussions before the Council.

4. Councilmembers must refrain from interrupting other speakers, making personal comments not germane to the business of the Council, or otherwise interfere with the orderly conduct of the meetings.

5. Councilmembers must recognize the responsibility of the Mayor to maintain order, keep discussion on track, and focus discussion on the agenda items at hand.

6. Council members must base decisions on the merits and substance of the matter at hand rather than on unrelated considerations.

C. Council Interaction with City Staff

1. Council requests for research or other staff work must be directed to the City Manager, or the City Attorney regarding legal matters.

2. If more than fifteen (15) minutes of staff time will be required to complete the task/project, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item.

3. Staff responses prepared for Council inquiries shall be distributed to all City Councilmembers.

4. Councilmembers must not direct staff to initiate any action, change a course of action, or prepare any report. A Councilmember shall not initiate any project or study without the approval of the majority of the Council.

5. Councilmembers must not attempt to pressure or influence discussions, recommendations, workloads, schedules, or department priorities absent the approval of a majority of the Council.
84 6. Whenever possible, Councilmembers should direct questions ahead of time to the City Manager and/or the appropriate department staff so that they can provide the desired information at the Council meeting.

7. Any concerns by a member of the City Council regarding the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Councilmembers must not reprimand employees directly nor should they communicate their concerns to anyone other than the City Manager.

8. Councilmembers may direct routine inquiries to either the City Manager or appropriate department head.

9. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. City staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on duty or in uniform.

D. Council Interaction with the Public and the Media

1. Councilmembers may use their title only when conducting official City business, carefully considering whether they are exceeding or appearing to exceed their authority.

2. Once the City Council has taken a position on an issue, all official City correspondence regarding that issue will reflect the Council's adopted position.

3. In most instances, the Council will authorize the Mayor to send letters stating the City's official position to appropriate legislators.

4. City letterhead may only be used by Councilmembers for official City business.

5. If a member of the City Council appears before another governmental agency organization to give a statement on an issue affecting the City, the Councilmember should indicate the majority position and opinion of the Council.

6. Personal opinions and comments, whether verbal or in writing, may be expressed only if the Councilmember clarifies that these statements do not reflect the official position of the City Council.

7. Councilmembers must not make representations or promises to any third party regarding the future actions of the City or of the body of which they are a member unless such representation or promise has been duly authorized by the appropriate body.

8. Councilmembers shall manage, maintain, and interact with their own and each other’s social media platforms in a manner that is consistent with the Brown Act.

To that effect, Councilmembers shall not discuss, deliberate, or express opinions on any issue within the subject matter jurisdictions of the City on social media if 85 the interaction may result in a Brown Act violation. Interactions include “likes,” “shares,” “retweets,” etc.

9. To the extent that a Councilmember maintains social media accounts, Councilmembers shall maintain separate government and personal social media accounts. All posts and/or social media activity related to subject matters within the jurisdiction of the City shall occur on the Councilmember’s government social media accounts.

10. Councilmembers shall notify the City Manager whenever they are contacted by a member of the press to comment upon or appear when the issue being reported is within the subject matter jurisdiction of the City. The press includes, but is not limited to, newspapers, magazines, radio stations, podcasts, television stations, and online press platforms. To the extent possible, the Councilmember should notify the City Manager prior to the press interaction. The City Manager will then inform all of City Council about the press interaction.

E. Council Interaction with City Advisory Bodies

1. Councilmembers must not attempt to pressure or influence any commission or committee decisions, recommendations, or priorities absent the approval of the majority of the Council.

2. The City Council as a whole shall provide direction and guidance to its advisory bodies.

F. Confidential Information

1. Councilmembers must respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City.

2. Councilmembers cannot disclose or otherwise use confidential information without proper legal authorization.

G. Enforcement
Every City official is expected to observe the foregoing policies and rules when engaged in City business.

1. Complaints alleging a violation of this Code by a City official should be directed to the City Manager and/or the City Attorney. Upon receipt of a complaint, the City Manager and the City Attorney will forward the complaint to the Mayor and the Councilmember against whom the complaint was made or, if the complaint is against the Mayor, to the Mayor Pro Tempore and the Mayor. If the original complaint was sent to one (1) or more Councilmembers who are not the subject of the complaint and are not the Mayor, the City Manager and/or City Attorney will forward the complaint to all Councilmembers.
86 2. The City Manager and the City Attorney must consult with the Mayor (unless the Mayor is the subject of the complaint, in which event they shall consult with the Mayor Pro Tern or other Councilmember, in order of seniority, as is appropriate under the circumstances) to determine an appropriate course of action.

3. Should less drastic measures fail, the City Council may in a public meeting impose one (1) or more of the following sanctions:
i. Reprimand or censure – censure is a formal statement of disapproval by the City Council in the form of a resolution that is adopted by majority vote of the City Council.
ii. Removal from an appointed committee, commission, or board. iii. Loss of staff support or use of City resources.
iv. Other penalties as may be applicable under the circumstances. 87 CITY COUNCIL RULES OF ORDER

AND PROTOCOLS

CITY OF GREENFIELD
599 EL CAMINO REAL
GREENFIELD, CA 93927
ADOPTED: MAY 8, 2012
AMENDED: SEPTEMBER 8, 2015
AMENDED: JULY 26, 2016
88 CITY COUNCIL RULES OF ORDER AND PROTOCOLS

TABLE OF CONTENTS
I. DUTIES OF THE CITY COUNCIL, MAYOR
II. MEETINGS AND NOTICE
III. AGENDA
IV. VOTING
V. THE MINUTES
VI. ACTIONS
VII. MOTIONS
VIII.VII.CONDUCT OF PUBLIC HEARING
IX.VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
X.IX. TELEPHONE PARTICIPATION – MEETINGS
XI.X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
XII.XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
XIII.XII. CITY OF GREENFIELD COMMUNICATIONS
GUIDELINES - MAYOR/COUNCIL – MANAGER – STAFF
XIV.XIII. MISCELLANEOUS
XV.XIV.APPLICABILITY
89 CITY COUNCIL RULES OF ORDER AND PROTOCOLS
I. DUTIES OF THE CITY COUNCIL, MAYOR
A. The Council. The City Council consists of five (5) members, including an elected Mayor and four (4) Council Members, each of whom shall be a registered voter residing in the City. The four (4) members of the City Council shall be elected by-district while the Mayor shall be elected at-large. Terms are set in accordance with Government Code Section 36503.

B. Mayor. The Mayor is elected by the people in accordance with Elections Code Section 32100 et seq. The Mayor is the official head of the City of Greenfield for all ceremonial purposes. The Mayor is entitled to vote on all matters but does not possess any veto power. The Mayor shall state every question coming before the Council, call for a vote, and announce the decision of the Council. The Mayor signs all ordinances and the approved minutes for all City Council meetings. The Mayor must execute such documents as directed by vote of the Council. The Mayor also makes appointments to all commissions and committees, with the approval of a majority of the City Council.

The Mayor is the presiding officer at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore is the presiding officer, and in the absence of the Mayor Pro Tempore, the remaining Council Members shall select a presiding officer. The presiding officer preserves decorum and determines all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken and seconded, the question is “Shall the decision of the presiding officer be sustained?” A majority vote of the Council sustains the presiding officer’s determination. Otherwise, the ruling is reversed. If in doubt on a point, the presiding officer may submit the question to the Council, in which case a majority vote prevails.

C. Mayor Pro Tempore. The Mayor Pro Tempore (Mayor Pro Tem) is elected from those on the Council after the certification of each regular election. In the absence of the Mayor, the Mayor Pro Tem possesses the powers and performs the duties of the Mayor.

II. MEETINGS AND NOTICE
A. Public. All Council meetings are open to the public, with a prepared agenda, and all persons shall be permitted to attend all meetings except those closed sessions held in accordance of law (such as personnel, litigation matters or real estate negotiations).

B. Regular meetings. Regular meetings shall be held as authorized by resolution of the City Council, unless a change in meeting date is authorized by majority vote of the Council.

Once convened, such meeting may be adjourned to another location within the City if unusually large crowds or other circumstances warrant. Regular Council meetings shall convene promptly at 6:00 PM. If the meeting agenda includes more than three proclamations and/or presentations, a special meeting may be held at 5:30 PM to hear the proclamations and/or presentations. If the proclamations and/or presentations are completed prior to 6:00 PM, the special meeting will be adjourned and the regular City 90 Council meeting will resume at 6:00 PM. Matters not completed by 10:00 PM will be continued to the next adjourned or regular meeting, unless a majority of the Council Members present at the meeting vote to continue the matter past 10:00 PM. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled.

No action shall be taken on any item not appearing on the posted agenda. At least seventy-two (72) hours before a regular meeting of the City Council, the City Clerk, or designee, shall post in a public place an agenda containing the time and place of the Regular Meeting, the business to be transacted at the regular meeting, and information regarding requests for disability-related modification of accommodation. The agenda shall also be posted on the City’s website, except where the Brown Act does not so require.

C. Special Meetings. Special Meetings of the Council may be called by the City Manager, Mayor or majority of members of the Council with at least twenty-four (24) hours noticehours’ notice by delivering, personally or by mail, written notice (i.e., the agenda) of the meeting to each Council Member and to each local newspaper of general circulation, radio or television station on record as having requested notice in writing, and as set forth in Government Code section 54950 et seq. Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website, except where the Brown Act does not so require. Such notice must specify the time and place of the Special Meeting and the business to be transacted. Written notice may be dispensed of by and any Council Member who files with the Clerk a waiver of notice. Written notice may also be delivered via email. Only business contained in the notice may be considered at such meeting.

D. Cancelled Meeting. Notice of cancellation of a meeting shall be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible after the cancellation has occurred. The City Clerk shall also endeavor to remove the meeting agenda from the City’s website as soon as possible.

E. Emergency Meeting. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the City Council may hold an emergency meeting without complying with either the twenty-four (24) hour notice requirement or the twenty-four (24) hour posting requirement of section 54956 of the Government Code. All other Special Meeting section 54956 requirements (other than notice) are applicable to an emergency meeting.

For purposes of this section, an emergency situation may be defined as: (a) a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council; or (b) a dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring the City Council to provide one-hour notice before holding an emergency meeting under this section; or (c) aAny other event or occurrence as specified as an emergency situation by Government Code section 54956.5.
91 Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings (pursuant to Government Code section 54956) shall be notified by telephone, by the presiding officer of the legislative body, or designee thereof, one hour prior to the emergency meeting or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. If telephone services are not functioning, notice requirements are waived and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

During an emergency meeting, the Council may hold closed session if agreed to by twothirds (2/3) of the Council, or if less than two-thirds (2/3) are present, by unanimous vote of present members.

All Special Meeting requirements, as prescribed by Section II (C) shall be applicable to a meeting called pursuant to this section, with the exception of the twenty-four (24) hour notice requirement.

The minutes of a meeting called pursuant to this section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.

F. Study Session: The Council may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor or a majority of the Council Members. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session. Study sessions shall be devoted to the exchange of information deemed essential before a regular Council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion of the Presiding Officer and subject to Council concurrence and compliance with the Brown Act. Study Page sessions need not be so designated, but may be called idea sessions, information sessions, workshops, etc.

G. Closed Session. Closed sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items must remain confidential.

Written reports and/or exhibits or materials furnished to members of the Council as part of the closed session must not be copied or saved and must be returned to staff at the conclusion of the closed session. No member of the Council, employee of the City or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in a closed session unless authorized by a majority of the Council. All public statements, information and press releases related to closed session 92 items should be handled by the City Attorney or as otherwise directed by a Council majority. Any suspected violation of the confidentiality of a closed session discussion shall be reported to the City Attorney. The City Attorney shall be held responsible for a follow-up interview and potential investigation regarding the suspected violation. “Confidential Information” may be interpreted as a communication, written or verbal, made in closed session that is specifically related to the legal basis for conducting the closed session.

H. Audible Recordings. All regular, emergency and special meetings shall be audibly recorded and made available to the public within ten (10) working days of the meeting in question.

All recordings of meetings shall be kept indefinitely.

I. Rules of Procedure. The City Council has adopted Rosenberg’s Rules of Order which shall govern City Council meeting procedure.Page 4
III. AGENDA
A. The Brown Act requires that no action may be taken at any time unless on a printed and posted agenda containing sufficient information to apprise a reasonable person of the scope of any proposed action.

B. Preparation of Draft Agenda. Prior to agenda posting, a draft agenda shall be prepared by the City Manager for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof.

The City Manager (a) may place items on the draft agenda for discussion and/or action; (b) shall place an item on the draft agenda for discussion and/or action if requested by the Mayor at a previous Council meeting during City Council comments and/or (c) shall place an item on the draft agenda for discussion only by any Council Member at a previous Council meeting during City Council comments.

Upon receipt of any such requests, said item should be placed on the next available meeting agenda, unless otherwise directed by the requesting Council Member/Mayor. If the Council Member requests an item for which the Council has already taken action or removed from formal consideration to be placed on the agenda, the requesting Council Member must obtain the consent of the majority of the Council for the item to be placed on the agenda.

C. Request from Public: Any person may request placement of a matter on the Council agenda by submitting a written request with the agreement and approval of a sponsoring Council Member. The Council Member shall take the written request and bring it to the attention of the City Manager. The City Manager shall respond in writing to the Council Member as to the approval or denial of the request.

D. Contents of Agenda. The final agenda shall specify the time and location of the meeting. The agenda shall contain, when required by law or when appropriate, the following headings:
93 1. Call Meeting to Order

2. Roll Call of Members

3. Invocation

4. Pledge of Allegiance

5. Agenda Review

6. Public Comment
Comments from City Council

6.7. 7.8.Consent Calendar

8.9.Mayor’s Presentations, Proclamations, Communications, Resolutions

9.10. Public Hearings

10.11. City Council Business

11.12. Adjourn to Closed Session

12.13. Reconvene to Open Session

13.14. Brief Reports on Conferences, Seminars & Meetings Attended by Mayor and City Council

14.1. Comments from City Council

15. Adjourn
Modifications to Approved Draft Agenda: After the draft agenda is approved by the City Manager and before the posting of said agenda for the City Council meeting in which the items will be addressed, additional items shall be placed on said agenda when:

E. Posting of Agenda. At least seventy-two (72) hours prior to a regular meeting and twenty-four (24) hours prior to a Special Meeting, the City Clerk shall post the agenda in a place accessible to the public at City Hall and on the City web site, and as further explained in Section II. Whenever possible, staff reports will be made available to the Council, public, and press seventy-two (72) hours before the meeting. Packet materials or any supplemental material shall be delivered to Council Members on a weekday by 5:00 PM either in person or by email.

F. Matters Not Appearing on the Agenda. No action or discussion shall take place on any item not appearing on the agenda for a regular meeting as posted, unless:

1. The City Council determines by majority vote that an emergency situation exists as described in Section II (E).

2. The City Council determines by a two-thirds (2/3) vote of the members of the City Council present at the meeting, or, if less than two thirds of the members are present, an unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.

3. The item was included in a posted agenda for a prior meeting held not more than five (5) calendar days prior to the meeting at which the item is acted upon and at the prior meeting the item was continued at the meeting at which action is being taken.

4. During Section III (C-6) (Public Comments), when an item not on an agenda is raised by a member of the public, the City Council may respond for purpose of clarification and refer to the City Manager for follow up at a later 94 date.

G. Order of Business. At the time set for each regular meeting, the Mayor shall call the meeting to order, and the business of the Council shall be taken up for consideration and disposition in the order set forth. The order of the agenda shall be established by the City Clerk, who may fix a time for public hearings at a later time in the meeting than its commencement. With the consent of a majority of the Council Members present, items may be taken out of order.

H. If requested, the agenda shall be made available in various formats to persons with a disability as required by Section 202 of the Americans with Disabilities Act of 1990 (41 U.S.C. sect. 12132).

IV. VOTING
A. Right to Vote. Unless disqualified, as defined in Section IV (F), below, members of the City Council are entitled and have the responsibility to exercise their right to cast their vote on items of business brought before the Council. Votes are taken by voice or roll call and entered in full upon the record.

B. Quorum. Three (3) members of the City Council shall constitute a quorum of the City Council. Motions may be passed 2-1 if only three (3) attend, but resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council. (Gov. Code sec. 36936.) C. No Objection/Unanimous Consent. A properly offered and seconded motion may be passed by unanimous consent of the Council Members. The Mayor shall declare a motion, duly made and seconded, as before the City Council. The Mayor shall then declare there being no objection, the motion is adopted by unanimous consent. Any motion adopted by this method shall be considered a recorded unanimous approval of the motion in the minutes by the City Clerk.

D. Roll Call. Votes must be taken by roll call if 1) the motion requires more than a majority, or 2) any member of the City Council demands the motion be voted upon by roll call vote, or 3) if any member of the City Council is attending the City Council meeting remotely. Upon such demand, the Mayor shall request the City Clerk to conduct a roll call, with each member of the City Council declaring yea, nay, or abstain. Upon conclusion of the roll call, the City Clerk shall declare the results of the roll call. If a roll call vote is demanded, the Mayor may elect to vote last.

E. Failure to vote. Every member should vote unless disqualified for cause accepted by vote of the Council or by opinion of the City Attorney. Self-disqualification, with approval, which results in a tie vote, should be avoided, but no Council Member can be forced to vote. The abstaining Council Member essentially “consents” that a majority of the quorum may act for him/her. Tie votes are “lost motionsno action” and may be reconsidered later by motion to continuereconsider. This continuance suspends the 95 running of any time in which action of the City Council is required by law.

F. Disqualification. Where a Council Member suffers a conflict of interest, bias, or predetermination, such member shall state the nature of the disqualification, leave the Dias dais and the Council chamber and, that Council Member’s vote or lack thereof shall not be considered, nor shall that Council Member be counted toward a quorum.

State law prohibits a Council Member from voting on a matter in which that Council Member has a financial interest, as defined by state law. The City Council further discourages a Council Member from voting on a matter in which that Council Member is biased, has a non-financial conflict of interest, or may be perceived by the public to have a conflict of interest.

V. THE MINUTES
A. City Clerk Manages Minutes. The City Clerk shall draft and manage the minutes until presented to the Council, Commission or Board for approval. The Council, Commission or Board may then, by motion, make such corrections as conform to fact.

B. Content of Minutes. The minutes shall include the date, hour and place of the meeting; whether it is a regular, adjourned regular or Special Meeting; the names of the Council Members and staff present and absent; and any action taken by the City Council. The minutes should be a clear and concise statement of the actions taken at the Council meeting, including the motions made and the vote thereon.

Whenever the Council acts in a quasi-judicial proceeding such as assessment or zoning matters, it is necessary to compile a complete summary of witnesses. If any Council Member arrives late or departs before the adjournment, the minutes shall reflect his or her arrival or departure time.

C. Audible Recording. The City Clerk shall be responsible to ensure the audible recording devices are turned on prior to any City Council meetings. The recordings of all meetings shall be made available to the public within ten (10) days following the meeting. The recordings of all meetings shall be made part of the permanent record and archived with the meeting minutes.

VI. ACTIONS
A. Motions. Any Council Member may initiate an item for formal consideration by the City Council through the making of a motion. An individual Council Member may make an independent motion, may make a motion to implement staff recommendation, or may request assistance from the City Manager or City Attorney as to the form of a proposed motion. Upon making of the motion, a second Council Member may second the motion.

A duly offered and seconded motion shall be restated by the Mayor. Unless withdrawn, the City Council shall vote upon the motion as provided in Section IV.

B. Resolutions. A resolution is a formal document that records an action of the City Council. Resolutions are considered by the City Council upon motion and a proper 96 second. Resolutions are sometimes required by law or may be recommended by the City Manager or City Attorney to record an action of the City Council which is considered of particular import.

C. Ordinances. Ordinances are the vehicle used by the City Council to repeal or amend existing law, as codified in the Greenfield Municipal Code, or to enact new law pertaining to the City’s police power within the City’s boundaries. In accordance with the California Government Code, Ordinances are considered by the City Council in a two-step process:
1) unless determined to be an item of urgency by a four-fifths (4/5) vote of the City Council, ordinances are introduced by the City Council at one meeting; . 2) The the ordinance is then approved and adopted at a subsequent City Council meeting.

D. Vote for Reading Ordinance Title Only. The Council may read the ordinance at both first and second reading (adoption) by title only, if reading in full is waived by majority vote.

E. Adoption of the Ordinance. Adoption may occur only once five (5) days have elapsed since first reading. The Ordinance either must be read in full or Unanimous Consent procedure to be read “by title only.” The ordinance title is read, and the Council shall have a roll call vote on a motion to read by title only. If the motion to read, by title only, passes, the ordinance is ready for adoption, otherwise must be read in full.

The Council should avoid a “combination motion” to “adopt by reading title only” because if the Council splits, the passage may be defective. Ordinances may only be passed at a regular meeting, with the exception of urgency ordinances, which may be passed at a Special Meeting.

F. Effective date. All ordinances, except as provided in section 36937 of the Government Code (Urgency Ordinances) shall become effective thirty (30) days after adoption or upon such later date as may be designated in the ordinance.

G. Publishing. It is the duty of the City Clerk to publish or post the ordinance as set forth in section 36933 of the Government Code within fifteen (15) days after adoption; failure to do so may invalidate the ordinance.

H. Urgency Ordinances. If any Urgency Ordinance fails to receive an affirmative vote of four-fifths (4/5) of the members, such ordinance shall be as if it had not been read as an emergency enactment. Urgency ordinances must pass by a four-fifths (4/5) vote and be published and become effective immediately.

VII. CONDUCT OF PUBLIC HEARING
A. Format of hearing. Staff shall first provide the Council with a review of the issue, and time for Council questions. The Mayor shall then open the audience participation portion of public hearing and receive comments from the public. A presiding officer may limit a speaker’s time. If applicable, the applicant will be given the opportunity to present his or her case first, and then opponents will then be permitted to present their case. The 97 applicant will then be allowed to present rebuttal (not supplemental) evidence and closing remarks. The Mayor will call the public hearing to be closed. After the close of the hearing, the Mayor will ask for Council questions and a motion disposing of the matter. Council Members shall not speak on an issue until the public hearing is closed. After the public hearing is closed, it is inappropriate for the public to speak except to answer Council Member inquiry.

B. Evidence. The parties concerned, at this point, must be prepared to submit all evidence pertinent to their position. However, in order to save time, anyone may refer to previous testimony or to documents previously filed, as all of the records, exhibits, and minutes of other meetings are before each member, all of which is part of the record. Each speaker is required to abstain from irrelevant testimony, repetition, excessive hearsay, indulging in personalities or making statements not recorded by the City Clerk. All parties are reminded to restrict their remarks and evidence to that which is relevant, as determined by the Council. All evidence considered by the Council in reaching its decision must be retained by the City as part of the record, as a supplement to the minutes.

C. Witnesses. Each person who desires to speak must first be recognized by the Mayor.

Upon receiving recognition, the speaker may give his or her name and address for the record.

D. Petitions – Letters. Evidence in administrative hearings may not be read unless the writer is present for cross-examination or unless the other side consents.

VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
A. Timing and Scope of Public Comment. Any person may address the City Council regarding any matter with which they are concerned at the time designated for that agenda item, or on issues not on the agenda during at the “Public Comment” time in the agenda that provides an opportunity for members of the public to directly address the Council. Members of the public should make remarks or comments only on items within the jurisdiction of the City Council. Remarks not within the scope of the City Council's authority shall be ruled out of order by the Mayor.

B. Speaker Cards, Addressing the Council. Speaker cards will be provided to the public near the entrance of the Council Chambers. Members of the public that wish to speak on an agendized item should submit a completed speaker card for each item to the City Clerk prior to the meeting being called to order, although such cards will not be required. The City Clerk will be responsible to call the members of the public who have filled out a speaker in the order that they are received. If time allows members of the public that did not fill out speaker cards may approach the podium to address the Council. Any person addressing the City Council in-person should speak into the microphone at the speakers’ podium, state his or her name and address, and address all remarks to the City Council as a body, not to any individual member or to the audience. Any person addressing the City Council remotely should use the “raise hand” function to signal to the City Clerk that they wish to make public comment. No person other than the City Council and the person having the floor shall be permitted to discuss any matter either directly or through a 98 member of the City Council without permission of the Mayor/Chair.

C. Use of a Translator. Members of the public who use a translator during public comment shall be allotted twice the amount of time as members of the public who do not use a translator.

D. Frequency and Duration of Oral Comments. Members of the public shall only be allowed to speak one time on each agenda item without the consent of the Mayor, the exception being applicants or representatives who have requested a particular item be placed on the agenda may provide opening and closing remarks. The duration of oral comments shall not exceed three (3) minutes unless additional time is granted by the Mayor prior to opening that agenda item. If an extension of time is granted for oral comments, such privilege shall extend to all speakers under that agenda item. Time for oral comments may not be donated or extended to a speaker from other members of the public in attendance.

E. Picking a Representative for a Group of Speakers. When an identifiable group of persons wishes to address the City Council, on the same agenda item, the Mayor shall have the discretion to request that a spokesperson be chosen by the group to address the City Council. If additional issues are to be presented on the subject by any other member of such group, the Mayor may limit the number of persons and the time period for speaking to the City Council, to avoid unnecessary repetition of issues.

F. Limiting Oral Comments. The Mayor with the Council has the discretion to reasonably limit the number of speakers and the duration of the oral comments on each agenda item.

G. Public Decorum: Each person who attends a City Council meeting or who addresses the City Council may not discuss matters that are not within the subject matter jurisdiction of the City Council, and must do so in an orderly manner and shall not make personal, slanderous, or profane remarks or verbally attack any member of the Council, staff or general public.. Any person at the podium or in the audience that makes such remarks, or utters loud, threatening, personal, abusive or disruptive language, or engages in any other disorderly conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall at the request of any Council Member be immediately given a warning that any additional disorderly conduct will result in the perpetrator being escorted from the Council Chambers by the law enforcement officer on duty and being barred from further attendance of that particular meeting. Any physically aggressive or obscene gestures from individuals in attendance shall also be cause for an immediate warning and, if the behavior persists, removal from the meeting without the courtesy ofand bar from returning to that particular meeting. Members of the public may not bring flags, signs or placards into the City Council Chambers larger than 8 1/2 x 11 inches in size. Items cannot be waved, held over one’s head or generally moved in any other disorderly manner which disrupts, disturbs or otherwise impedes the orderly conduct of the Council Meeting. The aforementioned articles may be displayed or distributed outside the building or in the Civic Center lobby. Handouts or printed materials may be distributed in the City Council Chamber prior to the Council meeting or in the Civic Center lobby.

Formatted: Underline
99 Decorum and order shall be enforced in the following manner:

H. Warnings. The Mayor shall inform that any person(s) violating the RULES of DECORUM to be orderly and silent. The warning shall be substantially in the form described as follows.: If, after receiving a clear warning from the Mayor, the person(s) disturbs the Council meeting a second time, the Mayor shall call for the removal of the violator(s). If the person(s) does not depart from the Council Chambers of his or her own volition, the Mayor shall order any law enforcement officer on duty to escort law enforcement officer on duty to escort that person(s) from the Council Chambers.

I. Text for Warning. The Mayor shall deliver the requisite warning in substantially the following form:

You are hereby advised that your conduct is in violation of the Rules of Order and Decorum of the City Council and California Penal Code Section 403, and you are hereby directed to be orderly and silent. Penal Code 403 states –“Thatthat any person who, without authority of law, willfully disturbs or breaks up a lawfully convened meeting of the City Council is guilty of a misdemeanor.” Continued disruption of this Council meeting will result in your removal from the meeting by the officer on duty and you will not be permitted to return to the Council Chambers for the duration of the meeting. In addition, any continued disruption of this meeting is grounds for you being arrested and charged with a misdemeanor. Do you understand this admonition? J. Motion to Enforce. If the Mayor fails to enforce the rules set forth above, any member of the Council may move to require the Mayor to do so and, by an affirmative vote of a majority of the Council, shall require the Mayor to enforce the ruling. If the Mayor of the Council fails to carry out the will of the majority of the Council, the majority may designate the Mayor Pro Tempore to act as Presiding Officer for the limited purpose of enforcing these Rules of Decorum.

K. Interruption of Meeting. Pursuant to Government Code Section 54957.9 (Brown Act) if any meeting is willfully interrupted and disrupted so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the City Council may order the meeting room cleared and continue in session. Representatives of the news media may attend the meeting unless participating in the disturbance. The City Council may readmit any individuals not responsible for willfully disturbing the orderly conduct of the meeting.

L. No Use of Public Comment for Campaigns. No person may use public comment or for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition. Further, any direct mention of a candidate’s candidacy or a ballot proposition shall constitute grounds for immediate suspension of such person’s right to speak at that Council meeting.

M. No Use of Public Comment or for Advertising. No person addressing the Council may use Public Comment or for the purpose of advertising. Advertising is defined as 100
“promoting by making known, proclaiming publicly, drawing attention to, or making conspicuous any item, product, service, or thing, for profit or otherwise.” “ This does not prevent or preclude any person addressing the Council from expressing his or her views or opinions on matters over which the Council has jurisdiction. Also, this does not prohibit individuals or organizations from promoting public events or causes through public requests for proclamations and presentations as provided in Section XI, Item C and Item D below.

H. Transgression. The Council by majority vote shall retain authority to determine whether a Speaker’s remarks fail to comply with these Rules or exceed the scope of the designated Forum and the Mayor or Mayor Pro Tempore acting on the Council’s behalf shall have the right to suspend such person’s right to speak.

IX. TELEPHONE TELECONFERENCE PARTICIPATION – MEETINGS
The Brown Act permits meetings to be held by teleconferencing, provided all requirements of the Brown Act are met. Teleconferencing means a meeting in different locations connected by means through either audio or video, or both.

The Brown Act provides three options for remote attendance in City Council meetings:

A. A. Telephone Participation MeetingsTraditional Teleconferencing Requirements.

During the teleconferenced meeting, at least a quorum of the members of the legislative body must participate from locations within the boundaries of the City and each location must be accessible to the public. Each agenda for a teleconferenced meeting must be posted at each location and provide an opportunity for members of the public to address the City Council directly at each teleconference location. All votes taken during a teleconferenced meeting must be by roll call. Below is sample teleconference agenda language.

NOTICE OF TELECONFERENCED MEETING
Pursuant to California government Code section 54953, member of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address) B. Declared Emergency. The City may conduct remote meetings during a proclaimed state of emergency without the need to comply with all of the teleconferencing requirements of the Brown Act under the following conditions:

1. There is a proclaimed state of emergency, and the City’s meeting is for the purpose of determining whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or

2. There is a proclaimed state of emergency, and the City has determined under the first option that, as a result of the emergency, meeting in person would present an imminent risk to the health or safety of attendees.
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The City Council must make the necessary findings by majority vote prior to utilizing these provisions, and thereafter extend the authorization at least every forty-five (45) days, by making the following findings:

1. The City Council has reconsidered the circumstances of the state of emergency; and

2. The state of emergency continues to directly impact the ability of the members to meet safety in person.

A “state of emergency” is defined as an emergency proclaimed pursuant to section 8625 of the California Emergency Services Act.

If the City conducts remote public meetings during a proclaimed emergency, the public must be given notice and an opportunity to comment and participate at meetings in real time, including by suing remote media. Also relaxed are certain teleconference meeting requirements relating to City Councilmember participation, agendas and public accessibility at remote locations.

A. Just Cause and Personal Emergency Circumstances. Until January 1, 2026, individual City Councilmembers may utilize additional exemptions in case of (1) a personal physical or family medical emergency, or (2) for “just cause,” defined as a caregiving need, contagious illness, physical or mental disability, or travel while on official business of the City or another local or state agency. At least a quorum of the City Council must meet in person.

Councilmembers seeking to participate remotely for “just cause” must notify the City Council as soon as possible, including at the beginning of a meeting, of their need to participate remotely. This notification must include a general description of the circumstances relating to their need to participate remotely. City Councilmembers may only use this provision for up to two meetings per year.

Councilmembers seeking to participate remotely due to emergency circumstances must make a request as soon as possible, providing a separate request for each meeting they wish to attend remotely. The City Council must also take action to approve the request. If the request is not made in time to place it on the agenda, such action may be taken at the beginning of the meeting and must include a general description of the circumstances related to the member’s need to participate remotely.

Councilmembers participating remotely due to “just cause” or an emergency must participate both on camera and via audio. Additionally, before any action is taken, the Councilmember must disclose if anyone eighteen (18) or older is in the room at the remote location with them, and the general nature of the relationship with the person or persons.

Councilmembers may not participate remotely for more than three (3) consecutive months or 20 percent (20%) of the City Council meetings in one calendar year.

The City Council must still adhere to the quorum, notice, and agenda requirements of the Brown Act. Unlike the traditional teleconferencing option, individual City Councilmembers who are remotely attending the meeting under this option are not required to make their remote attendance location open and accessible to the public and their location does not have to appear on the agenda. The City Council must ensure means for the public to access 102
and participate in the meeting remotely, either via a two-way audio-visual platform or a twoway telephonic service plus live webcast, as a means by which the public may remotely hear and visually observe the meeting and remotely address the City Council.

1. Council Members may attend committee meetings and Study Sessions by teleconference. Only one Council Member per meeting may attend telephonically. Council Members may telephonically attend each type of meeting once per calendar quarter.

2. A copy of the agenda must be posted at the teleconference location.

3. The public needs to be able to participate in the meeting. Thus, the room needs to be open to the public, and a speakerphone (or other technology that allows the public to listen and comment) must be available for use.

4. The agenda must provide the opportunity for the public to address the Council directly at each teleconference location.

5. All votes taken during a teleconference must be by roll call.

6. During the teleconference, at least a quorum of the legislative body must participate from locations within the City’s boundaries.

The agenda for the teleconferenced meeting should mention the teleconference lNOTICE OF

TELECONFERENCED MEETING
Pursuant to California government Code section 54953, member of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address)
X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
A. Public Request for Proclamations. It is the policy of the Council to consider requests to proclaim certain events or causes when such proclamations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration for proclamations:

1. The person(s) or organization making the request must submit a completed application requesting a City Proclamation and shall submit a copy of the proposed proclamation.

2. The request should be made at least two weeks in advance of the requested Council meeting.

3. The Mayor, City Manager and/or staff designee will determine if the proposed proclamation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council Committee of the Wholewhole City Council in a public meeting for guidance.

4. The Council will not make more than two proclamations at one Council Meeting.

5. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its the City’s requirements, needs, or policy determinations.

6. The City retains the right to decide if the proclamation will or will not be issued.

7. Once approved, the proclamation will be included on the appropriate Council agenda.

8. A representative of the organization receiving the proclamation must be present at the City Council meeting at which the proclamation will be made.

Formatted: Font: (Default) Garamond, 12.5 pt, Font
color: Black
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9. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.

B. City Council Request for Proclamations. City Councilmembers may also request proclamations be made at a future City Council meeting.

B.C. Public Requests for Presentations. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations:Page

1. The person(s) or organization making the request to make the presentation must do so at least two (2) weeks in advance of the requested Council meeting.

2. The Mayor, City Manager and/or staff designee will determine if the proposed presentation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council committee of the Wholein a public meeting for its guidance.

3. The presentation shall not exceed five fifteen (15) minutes in length and the Council will not entertain more than two presentations at one Council Meeting.

4. The City retains the right to modify, edit, or otherwise amend the proposed presentation to meet its requirements, needs, or policy determinations.

5. The City retains the right to decide if the presentation will or will not be permitted.

6. Once approved, the presentation will be included on the appropriate Council agenda.

7. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.

XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
The Mayor and each City Council member shall each have an annual $3,000 budget allocation for approved City business and travel. Advance authorization by the City Council is required in order to exceed the approved budget allocation. Reimbursement of meals, registration fees, parking, hotel and other expenses shall be reimbursed by the City based on submitted receipts and/or the per diem amount established by the Internal Revenue Service (“IRS”).

The Mayor or Councilmember who serves as a committee member or an officer of an organization of which the City is a member, shall seek advance authorization from the City Council for any expenses, for a period not to exceed a year, at the start of each fiscal year and shall maintain a log of all expenses and will be distributed to the City Council at the end of each year.

The City Clerk shall be responsible for reserving hotel, airline and conference registrations on behalf of the Mayor and City Council. The Mayor and Council Members will be reimbursed for meals, parking, cabs, and other customary and reasonable expenses upon the submission of receipts and completion of a travel expense report obtained from the City Clerk and/or be issued a per diem amount as established by the IRS. A copy of the completed and signed travel expense report shall be distributed to the council as an agenda item prior to repayment. 104
If the Mayor or a Councilmember must cancel an already scheduled and reserved trip, the individual must notify the Mayor and City Clerk at the earliest possible time to cancel all reservations and obtain refunds. If the arrangements cannot be cancelled, the individual shall attempt, through the City Clerk, to find a substitute member of the City Council. If no one else can go, then the individual who cancelled the trip is personally responsible for any costs incurred by the City. The City Council may waive said obligation upon written request if the cancellation was due to personal illness, illness or death of a family member, unforeseen business necessity, or other valid unavoidable conflict.

In accordance with city travel policies, none of the following expenses can be paid by the City:

Travel paid for by any other organization, alcoholic beverages, valet services, meals or lodging accommodations for family or guest, tour bus fees for sightseeing tours, mileage if traveling as a passenger in a privately-owned car, trip insurance, hosting, tips unless otherwise authorized or any other personal expenses for entertainment or other purposes.

One City credit card shall be issued for use by all members of the City Council for expenses outlined in this policy.

The City Council, by majority vote, may waive any provision of this policy.

XII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
Governance of the City of Greenfield relies first upon the City of Greenfield Code of Ordinances and California State law as it applies to the City-authorized framework for doing business and then upon the cooperative efforts of the elected Mayor and City Council who set policy and priorities, the City Manager who directs and manages the affairs of the City, and City Staff.

City staff performs the operations required to deliver services, resolve service issues, carry out the assigned tasks designated in department orders and standards, analyze problems and issues, and make recommendations under the direction of the City Manager to the elected Mayor and City Council. (1) All City Staff members report through a chain of command and act under the direction of the City Manager through the Department Directors.

Communications among all parties shall be conducted in accordance with the adopted City Council Rules of Order and Protocols, the Greenfield Municipal Code and the California Government Code - without exception. These documents provide the framework and formal basis for the Communications Guidelines listed herein. Within this restrictive framework, it is our cooperative efforts that are our best ally in moving the City forward. Preserving trust in all relationships is paramount to achieving the proper execution of City policy, rules and regulations. Trust provides the most efficient path to getting the job of governance done for the City of Greenfield. Preserving trust in all City matters requires that we exercise a prudent amount of control over how we communicate. The City Manager, staff and Mayor and Council shall strive constantly to affirm the dignity and worth of the services rendered by City government and maintains a constructive, creative, and practical attitude toward local affairs and a deep sense of social responsibility as a trusted public servant. The following guidelines 105
will help maintain effective communications among the Mayor and City Council, the City Manager and City Staff. Guidelines cannot cover every situation. When in doubt, the Mayor, City Council and City Staff are directed to contact the City Manager or the City Attorney for specific resolution of situations not covered herein.

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19 A. The City Manager has the responsibility to manage the affairs of the City and, as such, shall be included in all communications between Staff and all elected officials. While City staff members are available to answer Mayor and City Council inquiries regarding resident and/or business information, excepting, however, any matter involving a business/client relationship or legal conflict of interest, the City Manager is the primary information liaison between the Mayor/City Council and City Staff and must provide direction to staff on completing the inquiry. When the Mayor and City Council request information, that request should be directed to the City Manager. Likewise, when City Staff needs information or discussion on matters of inquiry, information or resolution of a service inquiry, that communication will be to the City Manager.

B. The City manager Manager is the administrative head of the government of the City under the direction and control of the City Council. It is the job of the City Manager to control order and give directions to all heads of departments and to subordinate officers and employees of the City under his or her jurisdiction through their department heads.

The City Manager shall keep the City Council at all times fully advised as to the financial condition and needs of the city and too exercise general supervision over all public buildings, public parks and all other public property which is under the control and jurisdiction of the City Council. The City Manager shall keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service.

C. The Mayor and all City Council members should have the same information with which to make decisions and understand the issues and recommendations of Staff related to policy and/or priorities. When an elected official has an inquiry or information request, it will be shared with the Mayor and all members of the City Council. The City Manager shall ensure that all City Staff recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies.

D. The Mayor and City Council may meet with City Staff upon the approval of the City Manager to discuss matters of policy, recommendations for changes in city services, and updates on the status of assigned departmental function, provided that no direction is solicited or offered by the Mayor, City Council or City Staff. The results of all discussions 106
shall be reported to the City Manager and used to create Staff recommendations for Mayor and City Council consideration. At no time shall direction, recommendations or opinions be sought, solicited or offered. The purpose is to provide information and comment only on the subject at hand. The critical balance, required by law, is to ensure the decision-making of the Mayor and City Council occurs at a public meeting, at which time the City Manager has placed the Staff recommendation before the City Council. At no time shall the comments, understanding or concerns from any one meeting be shared or extended in any manner to create or promote a serial or sequential formation of policy direction. The purpose of meetings is to aid in the drafting and development or improvement of proposed policy and policy alternatives by City Staff; and to develop recommendations based upon understanding of issues by City Staff. Soliciting opinion(s), offering direction, or stating opposition or support shall be avoided at all times to remain within the rules and laws followed by the City.

E. The City Manager will have regular meetings with the Mayor and City Council to update them on various issues confronting the City. The purpose of these meetings is to keep the Mayor and City Council informed on the general state of affairs of the City as well as various issues and priorities established by the City Manager for resolution or consideration at a future City Council meeting. The content of these regular update shall be the same for the Mayor and each City Council member and will occur in a similar timeframe. Again, no direction will be offered or solicited by any party. The purpose is for the Mayor and City Council to receive equal treatment that includes the same information and the same understanding of the affairs of the City.

F. The Mayor and City Council depend upon City Staff to provide consistent services to all residents and to respond to resident, citizen and business concerns, complaints, and opportunities as fully, consistently and expeditiously as practical. A major strength of the City’s organizational culture is providing quality and consistent customer service. To that end, all inquiries shall be coordinated through a central management system within the City Manager’s Office. To ensure efficient and responsive customer service to all, the City Manager’s Office shall respond to the initial inquiry within two business days, except as modified by a state of emergency. All inquiries will be available to the Mayor and City Council, City Manager and Department Directors. It is the responsibility of all Department Directors to assign, monitor and ensure a response is provided in a timely manner, within the resources of the department and the cost-effective management and delivery of services, and to ensure the issue is returned to the City Manager for closure.

G. Respect the will of the entire City Council but honor the right of each City Council member to be in a minority on any issue. City Staff will make every effort to respond professionally in a timely manner to all requests for information or assistance made by individual City Council members. However, if a request reaches a certain stage in terms 107
of workload, policy or priority, it may be more appropriate to make the assignment through the direction of the full City Council. If this should occur or is projected to occur based upon resources, the City Manager will prepare a communication to the City Council informing them of the situation and may include the item on a future City Council agenda for direction from the full body. It will always be the prerogative of the Page
21 Mayor or individual City Council member to request a discussion at an upcoming City Council meeting and provide direction to the City Manager by the entire City Council.

This guideline helps ensure that Staff resources are allocated in accordance with the direction of the full City Council. It shall be the duty of the City Manager to direct and ensure that Staff carries out the actions and directions of the Council.

H. The Mayor and City Council will depend upon City Staff and the City Manager to make independent and objective recommendations. The City Manager and Staff are expected to provide their best professional recommendations on issues, alternatives to recommendations as appropriate, and pros and cons for the recommendations and alternatives. All such recommendations shall first consider the law; then existing or proposed City Ordinances, Resolutions and/or Administrative Policies; then the best practices of the field of study pertaining to the issues, the available resources, and best interests of the City. Sometimes, Staff may make recommendations that will be unpopular with the public, other governmental agencies, or the Mayor and City Council. However, the City Manager and City Staff respect the role of the Mayor and City Council as the policy makers and final decision-makers for the City and understand the Mayor and City Council must consider a variety of opinions and community values in their decision-making process. It is the express intent of the City Council that their directions and actions are carried out by City Staff to the best of their ability without prejudice. The purpose here is to restrict the final authority of the City’s governance to the Mayor and City Council as the elected representatives of the City. Conversely, the City Manager is the final authority of the City Staff to the elected officials on all matters placed before the full Council.

I. The City Manager and City Staff are supporters and advocates of adopted City Council policy and priorities. Whether or not it was the recommendation of the City Manager or City Staff, City Staff will always and consistently strongly support the adopted actions of the City Council. In doing so, it is understood this may concern the members of the City Council who voted in the minority on controversial issues. This guideline is intended to honor the role of the full City Council in deciding these issues, and it is the duty of the City Manager and City Staff to carry out the direction of the 108
City Council.

J. Finally, the Mayor and City Council, the City Manager, and City Staff, within their respective roles, shall refrain from publicly criticizing any individual employee or elected official. Criticism is differentiated from questioning facts or the opinion of an elected official, the City Manager and City Staff. The purpose here is to ensure a fundamental voice of each party in the free practice of City governance by focusing on the issues confronting the City and not upon the opinions or beliefs of any individual. The Mayor and City Council should comment to the City Manager on the performance of the City Manager and/or City Staff.

These guidelines shall be followed by all City Staff in consideration of the laws of this nation, state and city, with particular emphasis on compliance with the Open Meeting LawBrown Act, California eEthics in gGovernment lLaw, and the City of Greenfield Code of Ordinances.

They are intended to serve as the basis for cooperation in the communications used in common day-to-day operations of the City.

XIII. MISCELLANEOUS
Miscellaneous Expenditures of City Resources. No Council Member shall have the entitlement for obligating, indenturing or otherwise entering into an agreement and/or contract, verbal or written that requires the use of city funds and or equipment, staff time or use of any city resources without one hundred percent (100%) approval of the entire Council Membership.

No Council Member shall have the sole authority to disperse or use city funds or resources without the knowledge and one hundred percent (100%) approval of the Council.

XIV. APPLICABILITY
The City Council further finds and declares that the aforementioned Rules of Order and Protocols will be used and followed by all members of the City Council, and its Commissions and Boards, unless previous adopted rules of conduct exist and apply to that board. In the case of a Commission or Board, the term “Chairperson” shall be substituted for Mayor and the name of the Commission or Board shall be substituted for City Council or Council.

The intent of the policy for the aforementioned Rules of Order and Protocols will be observed unless one hundred percent (100%) of the Council desires a changewaives the requirement.

It shall be the responsibility of the City Manager to review the aforementioned Rules of Order and Protocols on an annual basis to insureensure compliance with the Brown Act. Any necessary updates for non-compliance issues shall brought to the immediate attention of the full Council.

05.08.2012 Adopted

09.08.2015 Amended

07.26.2016 Amended
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23 109

CITY COUNCIL RULES OF ORDER

AND PROTOCOLS

CITY OF GREENFIELD
599 EL CAMINO REAL
GREENFIELD, CA 93927
ADOPTED: MAY 8, 2012
AMENDED: SEPTEMBER 8, 2015
AMENDED: JULY 26, 2016
AMENDED: JULY 9, 2024
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS

TABLE OF CONTENTS
I. DUTIES OF THE CITY COUNCIL, MAYOR
II. MEETINGS AND NOTICE
III. AGENDA
IV. VOTING
V. THE MINUTES
VI. ACTIONS
VII. CONDUCT OF PUBLIC HEARING
VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
IX. TELEPHONE PARTICIPATION – MEETINGS
X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
XII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES -
MAYOR/COUNCIL – MANAGER – STAFF
XIII. MISCELLANEOUS
XIV. APPLICABILITY
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CITY COUNCIL RULES OF ORDER AND PROTOCOLS
I. DUTIES OF THE CITY COUNCIL, MAYOR
A. The Council. The City Council consists of five (5) members, including an elected Mayor and four (4) Councilmembers, each of whom shall be a registered voter residing in the City. The four (4) members of the City Council shall be elected by-district while the Mayor shall be elected at-large. Terms are set in accordance with Government Code section 36503.

B. Mayor. The Mayor is elected by the people in accordance with Elections Code section 32100 et seq. The Mayor is the official head of the City of Greenfield for all ceremonial purposes. The Mayor is entitled to vote on all matters but does not possess any veto power. The Mayor shall state every question coming before the Council, call for a vote, and announce the decision of the Council. The Mayor signs all ordinances and approved minutes for all City Council meetings. The Mayor must execute such documents as directed by vote of the Council. The Mayor also makes appointments to all commissions and committees, with the approval of a majority of the City Council.

The Mayor is the presiding officer at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore is the presiding officer, and in the absence of the Mayor Pro Tempore, the remaining Councilmembers shall select a presiding officer. The presiding officer preserves decorum and determines all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken and seconded, the question is “Shall the decision of the presiding officer be sustained?” A majority vote of the Council sustains the presiding officer’s determination. Otherwise, the ruling is reversed. If in doubt on a point, the presiding officer may submit the question to the Council, in which case a majority vote prevails.

C. Mayor Pro Tempore. The Mayor Pro Tempore (Mayor Pro Tem) is elected from those on the Council after the certification of each regular election. In the absence of the Mayor, the Mayor Pro Tem possesses the powers and performs the duties of the Mayor.

II. MEETINGS AND NOTICE
A. Public. All Council meetings are open to the public, with a prepared agenda, and all persons shall be permitted to attend all meetings except those closed sessions held in accordance of the law (such as personnel, litigation matters, or real estate negotiations).

B. Regular meetings. Regular meetings shall be held as authorized by resolution of the City Council, unless a change in meeting date is authorized by majority vote of the Council.

Once convened, such meeting may be adjourned to another location within the City if unusually large crowds or other circumstances warrant. Regular Council meetings shall convene promptly at 6:00 PM. If the meeting agenda includes more than three (3) proclamations and/or presentations, a special meeting may be held at 5:30 PM to hear the proclamations and/or presentations. If the proclamations and/or presentations are completed prior to 6:00 PM, the special meeting will be adjourned and the regular City 112
Council meeting will resume at 6:00 PM. Matters not completed by 10:00 PM will be continued to the next regular meeting, unless a majority of the Councilmembers present at the meeting vote to continue the matter past 10:00 PM. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled.

No action shall be taken on any item not appearing on the posted agenda. At least seventy-two (72) hours before a regular meeting of the City Council, the City Clerk, or designee, shall post in a public place an agenda containing the time and place of the Regular Meeting, the business to be transacted at the regular meeting, and information regarding requests for disability-related modification of accommodation. The agenda shall also be posted on the City’s website, except where the Brown Act does not so require.

C. Special Meetings. Special meetings of the Council may be called by the City Manager, Mayor, or majority of members of the Council with at least twenty-four (24) hours’ notice by delivering, personally or by mail, written notice (i.e., the agenda) of the meeting to each Councilmember and to each local newspaper of general circulation, radio or television station on record as having requested notice in writing, and as set forth in Government Code section 54950 et seq. Notice shall also be posted in a public place at least twenty-four (24) hours prior to the meeting and on the City’s website, except where the Brown Act does not so require. Such notice must specify the time and place of the special meeting and the business to be transacted. Written notice may be dispensed of by any Councilmember who files with the Clerk a waiver of notice. Written notice may also be delivered via email. Only business contained in the notice may be considered at such meeting.

D. Cancelled Meeting. Notice of cancellation of a meeting shall be given by posting a notice of cancellation on or near the door of the location where the meeting was to take place, as soon as possible, after the cancellation has occurred. The City Clerk shall also endeavor to remove the meeting agenda from the City’s website as soon as possible.

E. Emergency Meeting. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the City Council may hold an emergency meeting without complying with either the twenty-four (24) hour notice requirement or the twenty-four (24) hour posting requirement of section 54956 of the Government Code. All other special meeting section 54956 requirements (other than notice) are applicable to an emergency meeting.

For purposes of this section, an emergency situation may be defined as: (a) a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council; or (b) a dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring the City Council to provide one (1) hour notice before holding an emergency meeting under this section; or (c) any other event or occurrence as specified as an emergency situation by Government Code section 54956.5.
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Each local newspaper of general circulation and radio or television station that has requested notice of special meetings (pursuant to Government Code section 54956) shall be notified by telephone, by the presiding officer of the legislative body, or designee thereof, one (1) hour prior to the emergency meeting or, in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. If telephone services are not functioning, notice requirements are waived and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

During an emergency meeting, the Council may hold closed session if agreed to by two-thirds (2/3) of the Council, or if less than two-thirds (2/3) are present, by unanimous vote of present members.

All special meeting requirements, as prescribed by Section II (C), shall be applicable to a meeting called pursuant to this section, with the exception of the twenty-four (24) hour notice requirement.

F. The minutes of a meeting called pursuant to this section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.

G. Study Session. The Council may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor or a majority of the Councilmembers. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session. Study sessions shall be devoted to the exchange of information deemed essential before a regular Council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion of the presiding officer and subject to Council concurrence and compliance with the Brown Act.

Study sessions need not be so designated, but may be called idea sessions, information sessions, workshops, etc.

H. Closed Session. Closed sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items must remain confidential.

Written reports and/or exhibits or materials furnished to members of the Council as part of the closed session must not be copied or saved and must be returned to staff at the conclusion of the closed session. No member of the Council, employee of the City, or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in a closed session, unless authorized by a majority of the 114
Council. All public statements, information, and press releases related to closed session items should be handled by the City Attorney or as otherwise directed by a Council majority. Any suspected violation of the confidentiality of a closed session discussion shall be reported to the City Attorney. The City Attorney shall be held responsible for a followup interview and potential investigation regarding the suspected violation. “Confidential Information” may be interpreted as a communication, written or verbal, made in closed session that is specifically related to the legal basis for conducting the closed session.

I. Audible Recordings. All regular, emergency, and special meetings shall be audibly recorded and made available to the public within ten (10) working days of the meeting in question. All recordings of meetings shall be kept indefinitely.

J. Rules of Procedure. The City Council has adopted Rosenberg’s Rules of Order, which shall govern City Council meeting procedure.

III. AGENDA
A. The Brown Act requires that no action may be taken at any time unless on a printed and posted agenda containing sufficient information to apprise a reasonable person of the scope of any proposed action.

B. Preparation of Agenda. Prior to agenda posting, a draft agenda shall be prepared by the City Manager for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted, and the order thereof. The City Manager: (a) may place items on the draft agenda for discussion and/or action; (b) shall place an item on the draft agenda for discussion and/or action if requested by the Mayor at a previous Council meeting during City Council comments; and/or (c) shall place an item on the draft agenda for discussion only by any Councilmember at a previous Council meeting during City Council comments.

Upon receipt of any such requests, said item should be placed on the next available meeting agenda, unless otherwise directed by the requesting Councilmember/Mayor. If the Councilmember requests an item for which the Council has already taken action or removed from formal consideration to be placed on the agenda, the requesting Councilmember must obtain the consent of the majority of the Council for the item to be placed on the agenda.

C. Request from Public. Any person may request placement of a matter on the Council agenda by submitting a written request with the agreement and approval of a sponsoring Councilmember. The Councilmember shall take the written request and bring it to the attention of the City Manager. The City Manager shall respond in writing to the Councilmember as to the approval or denial of the request.

D. Contents of Agenda. The agenda shall specify the time and location of the meeting. The agenda shall contain, when required by law or when appropriate, the following headings:
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1. Call Meeting to Order

2. Roll Call of Members

3. Invocation

4. Pledge of Allegiance

5. Agenda Review

6. Public Comment

7. Comments from City Council

8. Consent Calendar

9. Mayor’s Presentations, Proclamations, Communications, Resolutions

10. Public Hearings

11. City Council Business

12. Adjourn to Closed Session

13. Reconvene to Open Session

14. Brief Reports on Conferences, Seminars & Meetings Attended by Mayor and City Council

15. Adjourn
E. Posting of Agenda. At least seventy-two (72) hours prior to a regular meeting and twenty-four (24) hours prior to a special meeting, the City Clerk shall post the agenda in a place accessible to the public at City Hall and on the City’s web site, and as further explained in Section II. Whenever possible, staff reports shall be made available to the Council, public, and press seventy-two (72) hours before the meeting. Agenda packet materials or any supplemental material shall be delivered to Councilmembers on a weekday by 5:30 PM either in person or by email.

F. Matters Not Appearing on the Agenda. No action or discussion shall take place on any item not appearing on the agenda for a regular meeting as posted, unless:

1. The City Council determines by majority vote that an emergency situation exists as described in Section II (E).

2. The City Council determines by a two-thirds (2/3) vote of the members of the City Council present at the meeting, or, if less than two thirds (2/3) of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.

3. The item was included in a posted agenda for a prior meeting held not more than five (5) calendar days prior to the meeting at which the item is acted upon and at the prior meeting the item was continued at the meeting at which action is being taken.

4. During Section III (C-6) (Public Comments), when an item not on an agenda is raised by a member of the public, the City Council may respond for purpose of clarification and refer to the City Manager for follow-up at a later date.

G. Order of Business. At the time set for each regular meeting, the Mayor shall call the meeting to order, and the business of the Council shall be taken up for consideration and disposition in the order set forth. The order of the agenda shall be established by the City Clerk, who may fix a time for public hearings at a later time in the meeting than its 116
commencement. With the consent of a majority of the Councilmembers present, items may be taken out of order.

If requested, the agenda shall be made available in various formats to persons with a disability, as required by section 202 of the Americans with Disabilities Act of 1990 (41 U.S.C. section 12132).

IV. VOTING
A. Right to Vote. Unless disqualified, as defined in Section IV (F) below, members of the City Council are entitled and have the responsibility to exercise their right to cast their vote on items of business brought before the Council. Votes are taken by voice or roll call and entered in full upon the record.

B. Quorum. Three (3) members of the City Council shall constitute a quorum of the City Council. Motions may be passed 2-1 if only three (3) Councilmembers attend but resolutions, orders for the payment of money, and all ordinances require a recorded majority vote of the total membership of the City Council. (Gov. Code section 36936.) C. No Objection/Unanimous Consent. A properly offered and seconded motion may be passed by unanimous consent of the Councilmembers. The Mayor shall declare a motion, duly made and seconded, as before the City Council. The Mayor shall then declare there being no objection, the motion is adopted by unanimous consent. Any motion adopted by this method shall be considered a recorded unanimous approval of the motion in the minutes by the City Clerk.

D. Roll Call. Votes must be taken by roll call if: (1) the motion requires more than a majority, (2) any member of the City Council demands the motion be voted upon by roll call vote, or (3) if any member of the City Council is attending the City Council meeting remotely. Upon such demand, the Mayor shall request the City Clerk to conduct a roll call, with each member of the City Council declaring yea, nay, or abstain. Upon conclusion of the roll call, the City Clerk shall declare the results of the roll call. If a roll call vote is demanded, the Mayor may elect to vote last.

E. Failure to vote. Every member should vote unless disqualified for cause accepted by vote of the Council or by opinion of the City Attorney. Self-disqualification, with approval, which results in a tie vote, should be avoided, but no Councilmember can be forced to vote. The abstaining Councilmember essentially “consents” that a majority of the quorum may act for him/her. Tie votes are “no action” and may be reconsidered later by motion to reconsider.

F. Disqualification. Where a Councilmember suffers a conflict of interest, bias, or predetermination, such member shall state the nature of the disqualification, leave the dais and the Council chamber, and that Councilmember’s vote or lack thereof shall not be considered, nor shall that Councilmember be counted toward a quorum. State law prohibits a Councilmember from voting on a matter in which that Councilmember has a financial interest, as defined by state law. The City Council further discourages a 117
Councilmember from voting on a matter in which that Councilmember is biased, has a non-financial conflict of interest, or may be perceived by the public to have a conflict of interest.

V. THE MINUTES
A. City Clerk Manages Minutes. The City Clerk shall draft and manage the minutes until presented to the Council, Commission, or Board for approval. The Council, Commission, or Board may then, by motion, make such corrections as conform to fact.

B. Content of Minutes. The minutes shall include the date, hour, and place of the meeting; whether it is a regular, adjourned regular, or special meeting; the names of the Councilmembers and staff present and absent; and any action taken by the City Council.

The minutes should be a clear and concise statement of the actions taken at the Council meeting, including the motions made and the vote thereon.

Whenever the Council acts in a quasi-judicial proceeding, such as assessment or zoning matters, it is necessary to compile a complete summary of the witnesses. If any Councilmember arrives later or departs before the adjournment, the minutes shall reflect his or her arrival or departure time.

C. Audible Recording. The City Clerk shall be responsible to ensure the audible recording devices are turned on prior to any City Council meetings. The recordings of all meetings shall be made available to the public within ten (10) days following the meeting. The recordings of all meetings shall be made part of the permanent record and archived with the meeting minutes.

VI. ACTIONS
A. Motions. Any Councilmember may initiate an item for formal consideration by the City Council through the making of a motion. An individual Councilmember may make an independent motion, may make a motion to implement staff recommendation, or may request assistance from the City Manager or City Attorney as to the form of a proposed motion. Upon making of the motion, a second Councilmember may second the motion.

A duly offered and seconded motion shall be restated by the Mayor. Unless withdrawn, the City Council shall vote upon the motion as provided in Section IV.

B. Resolutions. A resolution is a formal document that records an action of the City Council.

Resolutions are considered by the City Council upon motion and a proper second.

Resolutions are sometimes required by law or may be recommended by the City Manager or City Attorney to record an action of the City Council, which is considered of particular importance.

C. Ordinances. Ordinances are the vehicle used by the City Council to repeal or amend existing law, as codified in the Greenfield Municipal Code, or to enact new law pertaining to the City’s police power within the City’s boundaries. In accordance with the California Government Code, ordinances are considered by the City Council in a two (2) step 118
process: (1) unless determined to be an item of urgency by a four-fifths (4/5) vote of the City Council, ordinances are introduced by the City Council at one (1) meeting; (2) the ordinance is then approved and adopted at a subsequent City Council meeting.

D. Vote for Reading Ordinance Title Only. The Council may read the ordinance at both first and second reading (adoption) by title only, if reading in full is waived by majority vote.

E. Adoption of the Ordinance. Adoption may occur only once five (5) days have elapsed since first reading. The ordinance either must be read in full or, as described above, read “by title only.” The ordinance title is read and the Council shall have a roll-call vote on a motion to read by title only. If the motion to read, by title only, passes, the ordinance is ready for adoption, otherwise the motion must be read in full.

The Council should avoid a “combination motion” to “adopt by reading title only” because if the Council splits, the passage may be defective. Ordinances may only be passed at a regular meeting, with the exception of urgency ordinances, which may be passed at a special meeting.

F. Effective date. All ordinances, except as provided in section 36937 of the Government Code (Urgency Ordinances), shall become effective thirty (30) days after adoption or upon such later date as may be designated in the ordinance.

G. Publishing. It is the duty of the City Clerk to publish or post the ordinance as set forth in section 36933 of the Government Code within fifteen (15) days after adoption; failure to do so may invalidate the ordinance.

H. Urgency Ordinances. If any Urgency Ordinance fails to receive an affirmative vote of four-fifths (4/5) of the members, such ordinance shall be as if it had not been read as an emergency enactment. Urgency ordinances must pass by a four-fifths (4/5) vote and be published and become effective immediately.

VII. CONDUCT OF PUBLIC HEARING
A. Format of hearing. Staff shall first provide the Council with a review of the issue and time for Council questions. The Mayor shall then open the audience-participation portion of public hearing and receive comments from the public. A presiding officer may limit a speaker’s time. If applicable, the applicant will be given the opportunity to present his or her case first, and then opponents will then be permitted to present their case. The applicant will then be allowed to present rebuttal (not supplemental) evidence and closing remarks. The Mayor will call the public hearing to be closed. After the close of the hearing, the Mayor will ask for Council questions and a motion disposing of the matter.

Councilmembers shall not speak on an issue until the public hearing is closed. After the public hearing is closed, it is inappropriate for the public to speak except to answer a Councilmember inquiry.
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B. Evidence. The parties concerned, at this point, must be prepared to submit all evidence pertinent to their position. However, in order to save time, anyone may refer to previous testimony or to documents previously filed, as all of the records, exhibits, and minutes of other meetings are before each member, all of which are part of the record. Each speaker is required to abstain from irrelevant testimony, repetition, excessive hearsay, indulging in personalities, or making statements not recorded by the City Clerk. All parties are reminded to restrict their remarks and evidence to that which is relevant, as determined by the Council. All evidence considered by the Council in reaching its decision must be retained by the City as part of the record, as a supplement to the minutes.

C. Witnesses. Each person who desires to speak must first be recognized by the Mayor.

Upon receiving recognition, the speaker may give his or her name and address for the record.

D. Petitions – Letters. Evidence in administrative hearings may not be read unless the writer is present for cross-examination or unless the other side consents.

VIII. PUBLIC PARTICIPATION AT COUNCIL MEETINGS
A. Timing and Scope of Public Comment. Any person may address the City Council regarding any matter with which they are concerned at the time designated for that agenda item, or on issues not on the agenda, during the “Public Comment” time in the agenda that provides an opportunity for members of the public to directly address the Council. Members of the public should make remarks or comments only on items within the jurisdiction of the City Council. Remarks not within the scope of the City Council's authority shall be ruled out of order by the Mayor.

B. Addressing the Council. Any person addressing the City Council in-person should speak into the microphone at the speakers’ podium, state his or her name and address, and address all remarks to the City Council as a body, not to any individual member or to the audience. Any person addressing the City Council remotely should use the “raise hand” function to signal to the City Clerk that they wish to make public comment. No person other than the City Council and the person having the floor shall be permitted to discuss any matter, either directly or through a member of the City Council, without permission of the Mayor/Chair.

C. Use of a Translator. Members of the public who use a translator during public comment shall be allotted twice the amount of time as members of the public who do not use a translator.

D. Frequency and Duration of Oral Comments. Members of the public shall only be allowed to speak one time on each agenda item without the consent of the Mayor, the exception being applicants or representatives who have requested a particular item be placed on the agenda may provide opening and closing remarks. The duration of oral comments shall not exceed three (3) minutes, unless additional time is granted by the Mayor prior to opening that agenda item. If an extension of time is granted for oral comments, such privilege shall extend to all speakers under that agenda item. Time for oral comments 120
may not be donated or extended to a speaker from other members of the public in attendance.

E. Picking a Representative for a Group of Speakers. When an identifiable group of persons wishes to address the City Council, on the same agenda item, the Mayor shall have the discretion to request that a spokesperson be chosen by the group to address the City Council. If additional issues are to be presented on the subject by any other member of such group, the Mayor may limit the number of persons and the time period for speaking to the City Council to avoid unnecessary repetition of issues.

F. Limiting Oral Comments. The Mayor with the Council has the discretion to reasonably limit the number of speakers and the duration of the oral comments on each agenda item.

G. Public Decorum. Each person who attends a City Council meeting or who addresses the City Council may not discuss matters that are not within the subject matter jurisdiction of the City Council and must do so in an orderly manner. Any person at the podium or in the audience that engages in any other disorderly conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall at the request of any Councilmember be immediately given a warning that any additional disorderly conduct will result in the perpetrator being escorted from the Council Chambers by the law enforcement officer on duty and being barred from further attendance of that particular meeting. Any physically aggressive or obscene gestures from individuals in attendance shall also be cause for an immediate warning and, if the behavior persists, removal from the meeting and bar from returning to that particular meeting. Members of the public may not bring flags, signs, or placards into the City Council Chambers larger than eight and one-half by eleven (8 1/2 x 11) inches in size. Items cannot be waved, held over one’s head, or generally moved in any other disorderly manner which disrupts, disturbs, or otherwise impedes the orderly conduct of the Council Meeting. The aforementioned articles may be displayed or distributed outside the building or in the Civic Center lobby. Handouts or printed materials may be distributed in the City Council Chamber prior to the Council meeting or in the Civic Center lobby.

Decorum and order shall be enforced in the following manner:

1. Warnings. The Mayor shall inform any person(s) violating the Rules of Order and Decorum to be orderly. The warning shall be substantially in the form described as follows. If, after receiving a clear warning from the Mayor, the person(s) disturbs the Council meeting a second time, the Mayor shall call for the removal of the violator(s).

If the person(s) does not depart from the Council Chambers of his or her own volition, the Mayor shall order any law enforcement officer on duty to escort that person(s) from the Council Chambers.

2. Text for Warning. The Mayor shall deliver the requisite warning in substantially the following form:
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You are hereby advised that your conduct is in violation of the Rules of Order and Decorum of the City Council and California Penal Code section 403, and you are hereby directed to be orderly. Penal Code section 403 states “that any person who, without authority of law, willfully disturbs or breaks up a lawfully convened meeting of the City Council is guilty of a misdemeanor.” Continued disruption of this Council meeting will result in your removal from the meeting by the officer on duty and you will not be permitted to return to the Council Chambers for the duration of the meeting. In addition, any continued disruption of this meeting is grounds for you being arrested and charged with a misdemeanor. Do you understand this admonition?

3. Motion to Enforce. If the Mayor fails to enforce the rules set forth above, any member of the Council may move to require the Mayor to do so and, by an affirmative vote of a majority of the Council, shall require the Mayor to enforce the ruling. If the Mayor of the Council fails to carry out the will of the majority of the Council, the majority may designate the Mayor Pro Tempore to act as Presiding Officer for the limited purpose of enforcing these Rules of Order and Decorum.

H. Interruption of Meeting. Pursuant to Government Code section 54957.9 (Brown Act), if any meeting is willfully interrupted and disrupted so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the City Council may order the meeting room cleared and continue in session. Representatives of the news media may attend the meeting, unless participating in the disturbance. The City Council may re-admit any individuals not responsible for willfully disturbing the orderly conduct of the meeting.

I. No Use of Public Comment for Campaigns. No person may use public comment for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition.

J. No Use of Public Comment for Advertising. No person addressing the Council may use Public Comment for the purpose of advertising. Advertising is defined as “promoting by making known, proclaiming publicly, drawing attention to, or making conspicuous any item, product, service, or thing, for profit or otherwise.” This does not prevent or preclude any person addressing the Council from expressing his or her views or opinions on matters over which the Council has jurisdiction. Also, this does not prohibit individuals or organizations from promoting public events or causes through public requests for proclamations and presentations as provided in Section XI, Item C, and Item D below.

IX. TELECONFERENCE PARTICIPATION – MEETINGS
The Brown Act permits meetings to be held by teleconferencing, provided all requirements of the Brown Act are met. Teleconferencing means a meeting in different locations connected by means through either audio or video or both.

The Brown Act provides three (3) options for remote attendance in City Council meetings:
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A. Traditional Teleconferencing Requirements. During the teleconferenced meeting, at least a quorum of the members of the legislative body must participate from locations within the boundaries of the City and each location must be accessible to the public. Each agenda for a teleconferenced meeting must be posted at each location and provide an opportunity for members of the public to address the City Council directly at each teleconference location. All votes taken during a teleconferenced meeting must be by roll call. Below is sample teleconference agenda language.

NOTICE OF TELECONFERENCED MEETING
Pursuant to California Government Code section 54953, members of the City Council may attend this meeting via teleconference. Members of the public may attend and participate either at the address given above, or at the teleconference location listed below: (insert address).

B. Declared Emergency. The City may conduct remote meetings during a proclaimed state of emergency without the need to comply with all of the teleconferencing requirements of the Brown Act under the following conditions:

1. There is a proclaimed state of emergency and the City’s meeting is for the purpose of determining whether, as a result of the emergency, meeting in-person would present imminent risks to the health or safety of attendees; or

2. There is a proclaimed state of emergency and the City has determined under the first option that, as a result of the emergency, meeting in-person would present an imminent risk to the health or safety of attendees.

The City Council must make the necessary findings by majority vote, prior to utilizing these provisions, and thereafter extend the authorization at least every forty-five (45) days by making the following findings:

1. The City Council has reconsidered the circumstances of the state of emergency; and

2. The state of emergency continues to directly impact the ability of the members to meet safely in person.

A “state of emergency” is defined as an emergency proclaimed pursuant to section 8625 of the California Emergency Services Act.

If the City conducts remote public meetings during a proclaimed emergency, the public must be given notice and an opportunity to comment and participate at meetings in real time, including by using remote media. Also, relaxed are certain teleconference meeting requirements relating to City Councilmember participation, agendas, and public accessibility at remote locations.

C. Just Cause and Personal Emergency Circumstances. Until January 1, 2026, individual City Councilmembers may utilize additional exemptions in case of: (1) a personal physical or family medical emergency, or (2) for “just cause,” defined as a caregiving need, contagious illness, physical or mental disability, or travel while on official business of the City or another local or state agency. At least a quorum of the City Council must meet in-person. 123
Councilmembers seeking to participate remotely for “just cause” must notify the City Council as soon as possible, including at the beginning of a meeting, of their need to participate remotely. This notification must include a general description of the circumstances relating to their need to participate remotely. City Councilmembers may only use this provision for up to two (2) meetings per year.

Councilmembers seeking to participate remotely due to emergency circumstances must make a request as soon as possible, providing a separate request for each meeting they wish to attend remotely. The City Council must also take action to approve the request. If the request is not made in time to place it on the agenda, such action may be taken at the beginning of the meeting and must include a general description of the circumstances related to the member’s need to participate remotely.

Councilmembers participating remotely due to “just cause” or an emergency must participate both on camera and via audio. Additionally, before any action is taken, the Councilmember must disclose if anyone eighteen (18) or older is in the room at the remote location with them, and the general nature of the relationship with the person or persons.

Councilmembers may not participate remotely for more than three (3) consecutive months or twenty percent (20%) of the City Council meetings in one (1) calendar year.

The City Council must still adhere to the quorum, notice, and agenda requirements of the Brown Act. Unlike the traditional teleconferencing option, individual City Councilmembers who are remotely attending the meeting under this option are not required to make their remote attendance location open and accessible to the public and their location does not have to appear on the agenda. The City Council must ensure means for the public to access and participate in the meeting remotely, either via a two-way audiovisual platform or a two-way telephonic service plus live webcast, as a means by which the public may remotely hear and visually observe the meeting and remotely address the City Council.

X. PUBLIC REQUESTS – PROCLAMATIONS / PRESENTATIONS
A Public Request for Proclamations. It is the policy of the Council to consider requests to proclaim certain events or causes when such proclamations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration for proclamations:

1. The person(s) or organization requesting a City Proclamation shall submit a copy of the proposed proclamation.

2. The request should be made at least two (2) weeks in advance of the requested Council meeting.

3. The Mayor, City Manager, and/or designee shall determine if the proposed proclamation meets the intent of this policy. When there is uncertainty in making 124
this determination, the Mayor will consult with the whole City Council in a public meeting for guidance.

4. The Council will not make more than two (2) proclamations at one (1) Council Meeting.

5. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations.

6. The City retains the right to decide if the proclamation will or will not be issued.

7. Once approved, the proclamation will be included on the appropriate Council agenda.

8. A representative of the organization receiving the proclamation must be present at the City Council meeting at which the proclamation will be made.

9. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.

B. City Council Request for Proclamations. City Councilmembers may also request proclamations be made at a future City Council meeting.

C. Public Requests for Presentations. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to a City of Greenfield event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of the City’s population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations:

1. The person(s) or organization making the request to make the presentation must do so at least two (2) weeks in advance of the requested Council meeting.

2. The Mayor, City Manager, and/or designee will determine if the proposed presentation meets the intent of this policy. When there is uncertainty in making this determination, the Mayor will consult with the City Council in a public meeting for its guidance.

3. The presentation shall not exceed fifteen (15) minutes in length and the Council will not entertain more than two (2) presentations at one (1) Council Meeting.

4. The City retains the right to modify, edit, or otherwise amend the proposed presentation to meet its requirements, needs, or policy determinations.

5. The City retains the right to decide if the presentation will or will not be permitted.

6. Once approved, the presentation will be included on the appropriate Council agenda.

7. If not approved, the applicant will be notified of the decision and the reason(s) for the decision.

XI. TRAVEL EXPENSES AND REIMBURSEMENT RULES
The Mayor and each City Councilmember shall each have an annual three thousand dollar ($3,000.00) budget allocation for approved City business and travel. Advance authorization by the City Council is required in order to exceed the approved budget allocation. Reimbursement of meals, registration fees, parking, hotel, and other expenses shall be reimbursed by the City 125
based on submitted receipts and/or the per diem amount established by the Internal Revenue Service.

The Mayor or Councilmember who serves as a committee member or an officer of an organization of which the City is a member shall seek advance authorization from the City Council for any expenses, for a period not to exceed a year, at the start of each fiscal year and shall maintain a log of all expenses and will be distributed to the City Council at the end of each year.

The City Clerk shall be responsible for reserving hotel, airline, and conference reservations on behalf of the Mayor and City Council. The Mayor and Councilmembers will be reimbursed for meals, parking, cabs, and other customary and reasonable expenses upon the submission of receipts and completion of a travel expense report obtained from the City Clerk and/or be issued a per diem amount as established by the Internal Revenue Service. A copy of the completed and signed travel expense report shall be distributed to the Council as an agenda item prior to repayment.

If the Mayor or a Councilmember must cancel an already scheduled and reserved trip, the individual must notify the Mayor and City Clerk at the earliest possible time to cancel all reservations and obtain refunds. If the arrangements cannot be cancelled, the individual shall attempt, through the City Clerk, to find a substitute member of the City Council. If no one else can go, then the individual who cancelled the trip is personally responsible for any costs incurred by the City. The City Council may waive said obligation upon written request if the cancellation was due to personal illness, illness or death of a family member, unforeseen business necessity, or other reasonably unavoidable conflict.

In accordance with City travel policies, none of the following expenses can be paid by the City:
travel paid for by any other organization; alcoholic beverages; valet services; meals or lodging accommodations for family or guest; tour bus fees for sightseeing tours; mileage, if traveling as a passenger in a privately-owned car; trip insurance; hosting; tips unless otherwise authorized; or any other personal expenses for entertainment or other purposes.

One (1) City credit card shall be issued for use by all members of the City Council for expenses outlined in this policy.

The City Council, by majority vote, may waive any provision of this policy.

XII. CITY OF GREENFIELD COMMUNICATIONS GUIDELINES - MAYOR/COUNCIL – MANAGER – STAFF
Governance of the City of Greenfield relies first upon the City of Greenfield Code of Ordinances and California state law as it applies to the City-authorized framework for doing business and then upon the cooperative efforts of the elected Mayor and City Council who set policy and priorities, the City Manager who directs and manages the affairs of the City, and City staff.

City staff performs the operations required to deliver services, resolve service issues, carry out the assigned tasks designated in department orders and standards, analyze problems and issues, 126
and make recommendations under the direction of the City Manager to the elected Mayor and City Council. All City staff members report through a chain of command and act under the direction of the City Manager through the Department Directors.

Communications among all parties shall be conducted in accordance with the adopted City Council Rules of Order and Protocols, the Greenfield Municipal Code, and the California Government Code - without exception. These documents provide the framework and formal basis for the communications guidelines listed herein. Within this restrictive framework, it is our cooperative efforts that are our best ally in moving the City forward. Preserving trust in all relationships is paramount to achieving the proper execution of City policy, rules, and regulations. Trust provides the most efficient path to getting the job of governance done for the City of Greenfield. Preserving trust in all City matters requires that we exercise a prudent amount of control over how we communicate. The City Manager, staff and Mayor and Council shall strive constantly to affirm the dignity and worth of the services rendered by City government and maintains a constructive, creative, and practical attitude toward local affairs and a deep sense of social responsibility as a trusted public servant. The following guidelines will help maintain effective communications among the Mayor and City Council, the City Manager and City staff.

Guidelines cannot cover every situation. When in doubt, the Mayor, City Council, and City staff are directed to contact the City Manager or the City Attorney for specific resolution of situations not covered herein.

A. The City Manager has the responsibility to manage the affairs of the City and, as such, shall be included in all communications between City staff and all elected officials. While City staff members are available to answer Mayor and City Council inquiries regarding resident and/or business information, excepting, however, any matter involving a business/client relationship or legal conflict of interest, the City Manager is the primary information liaison between the Mayor/City Council and City staff and must provide direction to staff on completing the inquiry. When the Mayor and City Council request information, that request should be directed to the City Manager. Likewise, when City staff needs information or discussion on matters of inquiry, information, or resolution of a service inquiry, that communication will be to the City Manager.

B. The City Manager is the administrative head of the government of the City under the direction and control of the City Council. It is the job of the City Manager to control order and give directions to all heads of departments and to subordinate officers and employees of the City under his or her jurisdiction through their department heads. The City Manager shall keep the City Council, at all times, fully advised as to the financial condition and needs of the City and to exercise general supervision over all public buildings, public parks, and all other public property which is under the control and jurisdiction of the City Council. The City Manager shall keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service.
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C. The Mayor and all City Councilmembers should have the same information with which to make decisions and understand the issues and recommendations of staff related to policy and/or priorities. When an elected official has an inquiry or information request, it will be shared with the Mayor and all members of the City Council. The City Manager shall ensure that all City staff recognize that elected representatives of the people are entitled to the credit for the establishment of local government policies.

D. The Mayor and City Council may meet with City staff upon the approval of the City Manager to discuss matters of policy, recommendations for changes in City services, and updates on the status of assigned departmental function, provided that no direction is solicited or offered by the Mayor, City Council, or City staff. The results of all discussions shall be reported to the City Manager and used to create City staff recommendations for Mayor and City Council consideration. At no time shall direction, recommendations, or opinions be sought, solicited, or offered. The purpose is to provide information and comment only on the subject at hand. The critical balance, required by law, is to ensure the decision-making of the Mayor and City Council occurs at a public meeting, at which time the City Manager has placed the City staff recommendation before the City Council. At no time shall the comments, understanding, or concerns from any one (1) meeting be shared or extended in any manner to create or promote a serial or sequential formation of policy direction. The purpose of meetings is to aid in the drafting and development or improvement of proposed policy and policy alternatives by City staff, and to develop recommendations based upon understanding of issues by City staff. Soliciting opinion(s), offering direction, or stating opposition or support shall be avoided at all times to remain within the rules and laws followed by the City.

E. The City Manager will have regular meetings with the Mayor and City Council to update them on various issues confronting the City. The purpose of these meetings is to keep the Mayor and City Council informed on the general state of affairs of the City, as well as various issues and priorities established by the City Manager, for resolution or consideration at a future City Council meeting. The content of these regular updates shall be the same for the Mayor and each City Councilmember and will occur in a similar timeframe. Again, no direction will be offered or solicited by any party. The purpose is for the Mayor and City Council to receive equal treatment that includes the same information and the same understanding of the affairs of the City.

F. The Mayor and City Council depend upon City staff to provide consistent services to all residents and to respond to resident, citizen, and business concerns, complaints, and opportunities as fully, consistently, and expeditiously as practical. A major strength of the City’s organizational culture is providing quality and consistent customer service. To that end, all inquiries shall be coordinated through a central management system within 128
the City Manager’s Office. To ensure efficient and responsive customer service to all, the City Manager’s Office shall respond to the initial inquiry within two (2) business days, except as modified by a state of emergency. All inquiries will be available to the Mayor and City Council, City Manager and Department Directors. It is the responsibility of all Department Directors to assign, monitor, and ensure a response is provided in a timely manner, within the resources of the department and the cost-effective management and delivery of services, and to ensure the issue is returned to the City Manager for closure.

G. Respect the will of the entire City Council but honor the right of each City Councilmember to be in a minority on any issue. City staff will make every effort to respond professionally, in a timely manner, to all requests for information or assistance made by individual City Councilmembers. However, if a request reaches a certain stage in terms of workload, policy, or priority, it may be more appropriate to make the assignment through the direction of the full City Council. If this should occur or is projected to occur based upon resources, the City Manager will prepare a communication to the City Council informing them of the situation and may include the item on a future City Council agenda for direction from the full body. It will always be the prerogative of the Mayor or individual City Councilmember to request a discussion at an upcoming City Council meeting and provide direction to the City Manager by the entire City Council. This guideline helps ensure that City staff resources are allocated in accordance with the direction of the full City Council. It shall be the duty of the City Manager to direct and ensure that City staff carries out the actions and directions of the Council.

H. The Mayor and City Council will depend upon City staff and the City Manager to make independent and objective recommendations. The City Manager and City staff are expected to provide their best professional recommendations on issues, alternatives to recommendations as appropriate, and pros and cons for the recommendations and alternatives. All such recommendations shall first consider the law; then existing or proposed City Ordinances, Resolutions, and/or Administrative Policies; then the best practices of the field of study pertaining to the issues, the available resources, and best interests of the City. Sometimes, City staff may make recommendations that will be unpopular with the public, other governmental agencies, or the Mayor and City Council.

However, the City Manager and City staff respect the role of the Mayor and City Council as the policymakers and final decisionmakers for the City and understand the Mayor and City Council must consider a variety of opinions and community values in their decision-making process. It is the express intent of the City Council that their directions and actions are carried out by City staff to the best of their ability without prejudice. The purpose here is to restrict the final authority of the City’s governance to the Mayor and City Council as the elected representatives of the City. Conversely, the 129
City Manager is the final authority of the City staff to the elected officials on all matters placed before the full Council.

I. The City Manager and City staff are supporters and advocates of adopted City Council policy and priorities. Whether or not it was the recommendation of the City Manager or City staff, City staff will always and consistently strongly support the adopted actions of the City Council. In doing so, it is understood this may concern the members of the City Council who voted in the minority on controversial issues. This guideline is intended to honor the role of the full City Council in deciding these issues, and it is the duty of the City Manager and City staff to carry out the direction of the City Council.

Finally, the Mayor and City Council, the City Manager, and City staff, within their respective roles, shall refrain from publicly criticizing any individual employee or elected official. Criticism is differentiated from questioning facts or the opinion of an elected official, the City Manager, and City staff. The purpose here is to ensure a fundamental voice of each party in the free practice of City governance by focusing on the issues confronting the City and not upon the opinions or beliefs of any individual. The Mayor and City Council should comment to the City Manager on the performance of the City Manager and/or City staff.

These guidelines shall be followed by all City staff in consideration of the laws of this nation, state, and city, with particular emphasis on compliance with the Brown Act, California ethics in government law, and the City of Greenfield Code of Ordinances. They are intended to serve as the basis for cooperation in the communications used in common day-to-day operations of the City.

XIII. MISCELLANEOUS
Miscellaneous Expenditures of City Resources. No Councilmember shall have the entitlement for obligating, indenturing, or otherwise entering into an agreement and/or contract, verbal or written, that requires the use of city funds and or equipment, staff time, or use of any city resources without one hundred percent (100%) approval of the entire Council. No Councilmember shall have the sole authority to disperse or use City funds or resources without the knowledge and one hundred percent (100%) approval of the Council.

XIV. APPLICABILITY
The City Council further finds and declares that the aforementioned Rules of Order and Protocols will be used and followed by all members of the City Council, and its Commissions and Boards, unless previous adopted rules of conduct exist and apply to that Board. In the case of a Commission or Board, the term “Chairperson” shall be substituted for Mayor and the name of the Commission or Board shall be substituted for City Council or Council.

The intent of the policy for the aforementioned Rules of Order and Protocols will be observed, unless one hundred percent (100%) of the Council waives the requirement. 130
It shall be the responsibility of the City Manager to review the aforementioned Rules of Order and Protocols on an annual basis to ensure compliance with the Brown Act. Any necessary updates for non-compliance issues shall brought to the immediate attention of the full Council.

05.08.2012 Adopted

09.08.2015 Amended

07.26.2016 Amended

07.09.2024 Amended
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MEMORANDUM: July 3, 2024
AGENDA DATE: July 9, 2024
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director
Tony Nisich, P.E., MNS Engineers

TITLE: ADOPT A RESOLUTION APPROVING A LAND DONATION

AGREEMENT WITH C & S OAK PROPERTIES LLC TO ACCEPT

PROPOERTY FOR THE WASTEWATER TREATMENT PLANT

IMPROVEMENT PROJECT AND AUTHORIZING THE CITY

MANAGER TO NEGOTIATE AND EXECUTE THIS AGREEMENT
BACKGROUND:

The City is currently designing a new Wastewater Treatment Plant (WWTP) to replace the existing WWTP with a new facility that would meet the new effluent water quality standards approved in the Waste Discharge Requirements adopted for the WWTP by the Regional Water Quality Control Board. During the design process, it was discovered that a small piece of property within the existing plant is owned by the adjacent landowner. The landowner has agreed to donate this small piece of land to the city. To accept this donation, an agreement must be approved between the city and the donor.

This agreement outlines the terms of the donation, including the transfer of ownership, any conditions attached to the donation, and the responsibilities of both parties. The contract has been reviewed by the City Attorney and is in compliance with all relevant laws and regulations.

BUDGET AND FINANCIAL IMPACT:

The City agrees to bear the expenses of escrow and closing including escrow, recording fees and costs of title insurance.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
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POTENTIAL MOTION:

I MOVE TO APPROVE RESOLUTION 2024-95, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING LAND A DONATION

AGREEMENT WITH C & S PROPERTIES LLC
Attachments: Land Donation Agreement – draft
Grant Deed – draft
Exhibit A & B – Legal Description and Plat
Certificate of Acceptance - draft
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RESOLUTION #2024-95

A RESOLUTION OF CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING A

LAND DONATION AGREEMENT WITH C & S OAK PROPERTIES LLC, AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THIS

AGREEMENT
WHEREAS, The City is currently designing a new Wastewater Treatment Plant (WWTP) to replace the existing WWTP; and
WHEREAS, During the design process, it was discovered that a small piece of property within the existing WWTP is owned by the adjacent landowner; and WHEREAS, C & S Oak Properties owns such property and desires to donate it to the City for City use; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. The City approves the Land Donation Agreement with C & S Oaks Properties LLC

2. The City Manager is authorized to negotiate the final terms and conditions of the Agreement; and

3. The City Manager is authorized to execute said agreement on behalf of the City of Greenfield.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 9th day of July, 2024, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
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LAND DONATION AGREEMENT
THIS AGREEMENT (“Agreement”) dated this [date] day of [month] 2024, (the "Effective Date") is entered into by and between the City of Greenfield, a municipal corporation ("City") and C & S Oak Properties LLC, a limited liability company ("Owner") pursuant to the following recitals:

RECITALS:

A. Owner owns certain real property consisting of approximately Five Thousand Three Hundred Two square feet (5,302 sq. ft.) located in the City of Greenfield, County of Monterey, State of California, APN # 109-031-005 PTN described more particularly in Exhibit A (hereinafter the "Property").

B. City is a governmental entity qualified and entitled to receive charitable donations for public purposes pursuant to section 170, subdivision (c)(1) of the Internal Revenue Code, as amended.

C. Owner holds title to the Property and desires to donate the Property to the City for use by the City as its legislative body directs.

D. The parties wish to enter into this Agreement to set forth the terms under which the property will be donated.

NOW, THEREFORE, for good and reliable consideration, the receipt and sufficiency of which is acknowledged by the parties hereto, City and Owner agree as follows:

1. Recitals. The recitals identified herein are true and correct and made a part of this Agreement.

2. Land Donation. Owner agrees to donate the Property to the City and City agrees to accept the donation of the Property in accordance with the terms of this Agreement.

3. Escrow and Closing.

A. Opening of Escrow. After the Effective Date of this Agreement, City and Owner shall open an escrow with Chicago Title Company ("Title Company"), 50 Winham Street, Salinas, Ca, 93901.

B. Closing Documents. On or before the Closing Date, Owner shall deposit a grant deed covering the Property duly executed and in recordable form, City shall deliver a fully executed Certificate of Acceptance, and the parties shall deliver any other instruments, records or correspondence that are required and have not previously been delivered.
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C. Delivery. After the grant deed has been deposited by Owner, and the Title Company is prepared to issue its policy of title insurance in accordance with this Agreement, the Title Company shall record Owner's grant deed to City and instruct the County Recorder to deliver the grant deed to City, and issue a policy of title insurance to City in accordance with this Agreement, and perform such other acts as are necessary to effect the terms of the Agreement between the parties. In the event of a conflict between the provisions of this Agreement and any supplementary escrow instructions, the terms of this Agreement shall control.

D. Closing Costs. City agrees to bear the expenses of escrow and closing, including, without limitation, all fees for the recording of the grant deed and the escrow fee. City shall also bear the costs of providing a CLTA policy of title insurance for the Property, or such insurance as City desires.

E. Broker Fees and Commissions. The parties acknowledge and represent to each other that no brokers are involved in this transaction.

F. Real Estate Taxes and Special Assessments. General real estate taxes and any special or other assessments payable for all prior fiscal years shall be paid by Owner.

General real estate taxes and any special or other assessments payable for fiscal year during which the Closing occurs shall be prorated as of the closing date. Owner shall pay any and all delinquent real estate taxes or special or other assessments and any penalties thereon.

4. Title.

A. Title Report.
(1) City shall have a right to obtain a site-specific preliminary title report on the Property (the "Title Report") along with a copy of all documents referred to as exceptions to title or other matters in the Title Report (the "Exceptions"), and a map with all Exceptions plotted thereon.
(2) If City desires a title report, City shall obtain that report within thirty (30) days of the Effective Date. Owner shall cooperate fully in obtaining that Title Report.
(3) Within ten (10) days of receipt of the Title Report, City shall give written notice to owner (the "Title Exceptions Notice") of any of the following:
a. Which Exceptions are acceptable to City (the "Acceptable Exceptions"); and,
b. Which Exceptions are not acceptable to City (the "Non-Acceptable Exceptions").
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Within thirty (30) days after Owner is given the Title Exceptions Notice, Owner shall either: (i) remove the Non-Acceptable Exceptions; (ii) give City written assurance satisfactory to City and the Title Company that Non-Acceptable Exceptions which are not so removed during such thirty (30) day period shall be removed prior to or concurrently with the Close of Escrow, at Owner's expense; or (iii) give notice to City of any Non-Acceptable Exceptions which Owner declines to remove, in which case Owner shall accept termination of this Agreement at City’s option upon written notice to Owner (the "Termination Notice") within ten (10) days after receipt of City’s notice. If Close of Escrow is delayed by the requirement that Non-Acceptable Exceptions be removed from title, the parties hereto shall mutually agree to a new date on which escrow shall close.

B. Conveyance of Title. Owner shall convey good and marketable title to City by grant deed, subject only to the Acceptable Exceptions and real property taxes, assessments and fees not yet due and payable.

C. Title Insurance. The Title Company shall issue to City a CLTA extended coverage policy of title insurance with total liability in the amount of the estimated fair market value of the Property showing marketable, insurable fee title vested in City subject only to the Acceptable Exceptions and real property taxes, assessments, and fees not yet due and payable.

5. Conditions; Right to Inspect Property; Environmental Studies. The rights and obligations of both City and Owner created by this Agreement are subject to the satisfaction of the following conditions on or before the Close of Escrow:

City has approved the results of any and all inspections, investigations, tests and studies (including, without limitation, investigations with regard to hazardous waste, soils, seismic and geological reports, and feasibility studies (collectively "Studies") with respect to the Property as City may elect to make or obtain. The failure of City to obtain and reasonably disapprove its Studies and so notify Owner and the Title Company within forty-five (45) days of the Effective Date of this agreement shall be deemed to constitute City’s approval of the Studies or waiver of obtaining such Studies. The costs of any Studies conducted by City shall be borne by the City.

During the terms of this escrow, City, its officers, agents, employees, contractors, and subcontractors shall have the right to enter upon the Property, at reasonable times during ordinary business hours, to make any and all Studies as may be necessary or desirable in City’s sole judgment and discretion. City shall indemnify and hold Owner and the Property harmless from any and all damages arising out of or resulting from the acts of negligence of City, its agents, contractors, and/or subcontractors in connection with such entry and/or activities upon the Property.

6. Owner Representations and Warranties.

Owner represents and warrants that the Property is being conveyed without warranty, express or implied, except as expressly set forth in this Agreement. The following representations and warranties are made as of the Effective Date and shall survive the Close of Escrow:
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(1) The Property is conveyed in "As Is" condition. City acknowledges that neither Owner nor any agent of Owner has made any representations, warranties, or agreements other than as contained herein, as to any matters concerning the Property including, but not limited to, the land, topography, utilities, future zoning, soil, or subsoil, the purposes for which the Property is or may be used for development, drainage, access to roads, proposed routes, or extensions thereof, environmental laws, rules or regulations, or any other representation or warranty.

Any statement not expressly contained in this Agreement shall not bind Owner, and City expressly waives any right of rescission or claim for damages against Owner or its agents by reason of any statement, representation, warranty or promise except as contained in this Agreement.
(2) Until Close of Escrow as specified in this Agreement, Owner agrees to maintain the Property in substantially the same condition as the Property is on the date hereof, other than those changes to the Property resulting from City’s actions. (3) To Owner’s knowledge, there are not presently pending any special assessments, litigation, or condemnation actions against the Property or any part thereof, nor has Owner received any notice of any special assessment, litigation or condemnation proceedings being contemplated.
(4) To Owner’s knowledge, there are no liens, encumbrances, or other conditions which adversely affect title to the Property or City’s use and enjoyment of the Property, except as may be identified in the Title Report. (5) To Owner’s knowledge, without any duty of inquiry, neither the Property nor any real estate in the vicinity of the Property is in violation of any federal, state, local, or administrative agency ordinance, law, rule, regulation, order, or requirement relating to environmental conditions or Hazardous Material (“Environmental Laws”). Neither Owner nor any third party, has used, manufactured, generated, treated, stored, disposed of, or released any Hazardous Material on, under or about the Property or real estate in the vicinity of the Property or transported any Hazardous Material over the Property. Neither Owner, nor any third party has installed used or removed any storage tank on, from, or in connection with the Property except in full compliance with all Environmental Laws, and to the best of Owner’s knowledge, there are no storage tanks or wells (existing or abandoned) located on, under or about the Property.

To Owner’s knowledge the Property does not consist of any building materials that contain Hazardous Material. For the purposes hereof, “Hazardous Material” shall mean any substance, chemical, waste, or other material which is listed defined or otherwise identified as “hazardous” or “toxic” under nay federal, state, local or administrative agency ordinance or law.
(6) To Owner’s knowledge, there are no buried or partially buried storage tanks that contain or contained Hazardous Material located on the Property. 138
(7) To Owner’s knowledge, no Hazardous Materials or hazardous chemicals, waste, or substances of any kind have ever been spilled, disposed of, or stored on, under, or at the Property, whether by accident, burying, drainage, or storage in containers, tanks, or holding areas, or by any other means. (8) To Owner’s knowledge, Owner has not received any written notice, warning, notice of violation, administrative complaint, judicial complaint, or other formal or informal notice alleging that conditions on the Property are or have been in violation of any Environmental Law, or informing Owner that the Property is subject to investigation or inquiry regarding Hazardous Materials on the Property or the potential violation of any Environmental Law. (9) Owner has not granted any option or right of first refusal or first opportunity to any party to acquire any interest in any of the Property. (10) To Owner’s knowledge, there are no obligations in connection with the Property that will be binding upon the City after Closing, except as have been disclosed in writing to the City.

7. Assignment. This Agreement may not be assigned without the prior written consent of the other party. Said consent shall not be unreasonably withheld provided that said assignee agrees to execute all documents and to perform all obligations as if said assignee were the original party to this Agreement.

8. Risk of Condemnation. If any or all of the Property is materially damaged or destroyed prior to the closing date or is subjected to any condemnation or taking by a governmental body, City may, in its sole discretion, terminate this Agreement upon written notice to Owner.

9. Indemnification. Each party hereby agrees to indemnify the other party and defend and hold it harmless from and against any and all claims, demands, liabilities, costs, expenses, penalties, damages and losses, including, without limitation, attorneys’ fees, resulting from any misrepresentation or breach of warranty or breach of covenant made by such party in this Agreement or in any document, certificate, or exhibit given or delivered to the other pursuant to or in connection with this Agreement. The indemnification provisions of this section shall survive one (1) year beyond the closing, or, if closing does not occur pursuant to this Agreement, beyond any termination of this Agreement.

10. Remedies. In the event the conveyance of the Property is not consummated because of a default under this Agreement on the part of Owner, City may either: (1) terminate this Agreement by delivery of notice of termination to Owner, whereupon Owner shall pay to City any title, escrow, legal and inspection fees incurred by City, and neither party shall have any further rights or obligations hereunder, or (2) continue this Agreement pending City’s action for specific performance and/or damages hereunder, including City’s costs and expenses incurred hereunder. For purposes of this section, default shall occur if a party fails to comply with any 139
provisions of this Agreement and such failure is not cured or commenced within thirty (30) days after receiving notice of such from the non-defaulting party.

11. Miscellaneous.

A. Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California. If there is any conflict between the provisions of this Agreement and any subsequent escrow instructions, this Agreement shall control.

B. Representation by Counsel. Each party acknowledges that they have had the opportunity to be represented in this transaction by legal counsel and that any decision not to be represented by legal counsel has been knowing, intelligent and voluntary. The parties further expressly acknowledge that they are fully informed as to the terms, conditions and covenants of this Agreement and the exhibits hereto.

C. Captions. The captions in this Agreement are inserted only as a matter of convenience and for reference and in no way define the scope or the extent of this Agreement or the construction of any provision.

D. Counterparts. This Agreement may be executed in any number of counterparts, all of which taken together shall constitute one and the same instrument.

E. Time. Time is of the essence of this Agreement.

F. Survival of Covenants. Each of the representations, warranties, and covenants contained in this Agreement shall survive the closing and the delivery of the grant deed.

G. Notices. Any notice, consent or approval required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been given upon: (i) hand delivery or transmitted by facsimile; (ii) one (1) day after being deposited with Federal Express or another reliable overnight courier service, or (iii) two (2) days after being deposited in the United States mail, registered or certified mail, postage prepaid, return receipt required, and addressed as follows:

TO OWNER:
[NAME]
[ADDRESS]
[CITY, STATE, ZIP]
TO CITY:

City of Greenfield
ATTN: City Manager
599 El Camino Real
Greenfield, CA 93927
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COPY TO CITY ATTORNEY AT:

Lozano Smith, Attorneys at Law
ATTN: Jennifer Thompson, City Attorney
733 Marsh Street, Suite 200
San Luis Obispo, CA 93401
H. Amendments. Except as otherwise provided herein, this Agreement may be amended or modified only by a written instrument executed by Owner and the City.

I. Severability. If any provision of this Agreement, or the application thereof to any person, place, or circumstance, shall be held by a court of competent jurisdiction to be invalid, unenforceable or void, the remainder of this Agreement and such provisions as applied to other persons, places and circumstances shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date mentioned in the first paragraph.

OWNER:

C & S Oak Properties LLC
By:_ ______________________________________
[NAME], [TITLE]
CITY OF GREENFIELD:

By:_ ______________________________
Robert White, Mayor
ATTEST:

By: ______________________________
Ann Rathbun, City Clerk
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APPROVED AS TO FORM:

By: ______________________________
Jennifer Thompson, City Attorney
Title Company agrees to act as escrow holder in accordance with the terms of this Agreement.

By: ______________________________
[NAME]
[TITLE]

LIST OF EXHIBITS

1. Exhibit A - Legal Description of the Property

2. Exhibit B - Certificate of Acceptance
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RECORDING REQUESTED BY AND

FOR THE BENEFIT OF, AND WHEN
RECORDED, MAIL TO:

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
Attn: City Manager
__________________________________________________SPACE ABOVE THIS LINE FOR RECORDER’S USE_________

GRANT DEED
APN: 109-031-010 (Portion)
C & S Oak Properties, LLC (“Grantor”), hereby grants to City of Greenfield (“Grantee”), all of Grantors’ rights, title, and interests, in and to the property, located in the County of Monterey described as:

SEE LEGAL DESCRIPTION ATTACHED AS EXHIBIT A
Pursuant to Government Code section 27281, the subject transfer has been consented to by the Grantee as evidenced by the Certificate of Acceptance of Grant Deed, attached as Exhibit B.

Dated:
[NAME OF GRANTOR AUTHORIZED
SIGNER]
[TITLE]
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A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of ________________________ )
On _________________________, before me, , (insert name and title of the officer) Notary Public, personally appeared _______________________________, who proved to me on (name of authorized signer) the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacity, and that by their signatures on the instrument, the entity upon behalf of which the persons acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature

(Seal)
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EXHIBIT A

LEGAL DESCRIPTION
APN: 109-031-010 (Portion)

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF

GREENFIELD, COUNTY OF MONTEREY, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS AS ATTACHED.
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Exhibit “A”
Legal Description
Portion of APN 109-031-010
That certain real property located in the Rancho Arroyo Seco in the County of Monterey, State of California, being a part of Parcel “E” as shown on the Record of Survey filed March 29, 1972 in Volume 10 of Surveys, page 98, official records of said County more particularly described as:

Beginning at the most Westerly corner of said Parcel “E” also being the most Southerly corner of Parcel “C” of said Record of Survey; thence,

1. North 38°48’00” East 141.77 feet along the line common to said Parcels “C” and “E” to the most Southerly corner of Parcel “F” of said Record of Survey; thence,

2. South 35°04’30” East 41.64 feet to the most Northerly corner of Parcel “D” of said Record of Survey; thence,

3. South 38°48’00” West 123.33 feet along the line common to said Parcels “E” and “D” to the most Southerly corner of said Parcel “E”, also being a point on the Northeasterly line of Lot 254 of the map of Clark Colony recorded July 19, 1905 in Volume 1 of Cities and Towns at Page 64; thence,

4. North 60°56’00” West 40.58 feet along the line common to said Parcel “E” and Lot 254 to the Point of Beginning.

Containing approximately 5,302 square feet and shown on the attached Exhibit “B” End of description
This legal description was prepared by me or under my direction in conformance with the Land Surveyor’s Act.

Christopher G Vandrey, PLS 8783 03/12/2024
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PREVIOUSLY CHERRY AVE.

WALNUT AVENUE
PARCEL "C" R1 REFERENCES / LEGEND R1 RECORD OF SURVEY BK 10 PG 98 R2 1 C&T 64 CLARK COLONY PTN. PORTION POB POINT OF BEGINNING NOTES 1. PARCEL "A" (R1) APN 109-031-012 (PURA) 2. PARCEL "C" (R1) APN 109-031-005 PTN. (CITY) 3. PARCEL "F" (R1) APN 109-031-011 (C & S OAK PROPERTIES LLC) 4. PARCEL "E" (R1) APN 109-031-010 (C & S OAK PROPERTIES LLC) 5. PARCEL "D" (R1) APN 109-031-005 PTN. (CITY) LOT 233 R2 APN 109-041-002 (PURA) LOT 130 R2 APN 109-042-007 (MASSA) 1. LOT 234 R2 APN 109-051-007 (PURA) 2. 3. 4. PARCEL "G" R1 APN 109-031-014 (C&S OAK PROPERTIES LLC) 5. PARCEL "A" R1 APN 418-401-012 (PURA) RANCHO ARROYO SECO LINE TABLE L1 N 38°48'00" E 141.77' L2 S 35°04'30" E 41.64' L3 S 38°48'00" W 123.33' L4 N 60°56'00" W 40.58' SEE DETAIL EASEMENT DETAIL P.O.B.

L1
L3
L2
L4 PTN. LOT 254 R2 APN 109-031-005 (CITY) LOT 131 R2 APN 109-042-005 (CREEKSIDE FAMILY FARMS LLC) PARCEL "C" R1 PARCEL "F" R1 PARCEL "D" R1 PTN. LOT 254 R2 4. CIGRE.220414.01* EXHIBIT B_PLAT.dwg * 2024-03-15 * CGV * E-FILE EXHIBIT "B" N Wastewater Facility Easement Portion of APN 109-031-010 City of Greenfield, County of Monterey State of California

T CHRISTOPHER G VANDREY
D
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L I ORN I
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CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in the real property conveyed by the deed or grant dated [DATE], from C & S Oak Properties, LLC (“Grantor”) to the City of Greenfield (“Grantee”), a municipal corporation of the State of California, is hereby accepted by the undersigned City Manager on behalf of the City Council of the City of Greenfield pursuant to authority conferred by Resolution No. 2024- XX of the City Council of the City of Greenfield adopted on July 9, 2024, and the Grantee consents to recordation thereof by its duly authorized officer.

Dated: ____________________
CITY OF GREENFIELD (Grantee)
A municipal corporation
By: _______________________
Paul Wood
City Manager
148

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