City Council Minutes
November 12, 2024
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CITY COUNCIL MINUTES
REGULAR MEETING OF NOVEMBER 12, 2024
CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.
ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez, Councilmember Martinez and Ortiz ABSENT: None
STAFF: City Manager Wood, Chief Mixer, Economic and Community Development Director Mugan, Public Works Director Tugel, Captain Paredes, Parks & Recreation Coordinator Perez, City Attorney Thompson, IT Director Espinosa, City Clerk Rathbun
GUESTS: Gail Stewart-White, Robert Mullen, Belen Garcia, Maria Garcia
EXCUSE COUNCILMEMBER ABSENCES
No motion made.
INVOCATION
Invocation by Pastor Robert Mullen.
PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.
AGENDA REVIEW
City Manager Wood requested that J-2 be moved to the end of the presentations. The presenter was running late.
PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA A resident stated that she would like the MST bus not to change to the bus stop system. She stated that the bus picked her up every day all year long to go to Patriot Park where she volunteered at the child care center. She stated she was concerned she would not be able to get to the bus stop if it was changed.
Maria stated that she would also like for Council to support them in leaving the bus services as is. She stated that she does not drive and has used the bus system for seven years to take her daughter to school and to go to the stores.
Gabby Mireles asked when the streetlights near Magnolia Place II would be going on. She also asked who was in charge of the Public Works Department and who was above the City.
Laura Mireles asked if there was any way of getting lights at the soccer fields at Patriot Park and asked that staff look into the matter.
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COMMENTS FROM CITY COUNCIL
Councilmember Martinez thanked everyone for their comments and stated that anyone that had concerns regarding the bus system could go directly to MST and voice their concerns. She also stated that Mayor Pro-tem Rodriguez was the City’s representative for MST. She stated that she wanted to highlight the amazing youth group that the City had. She stated that they have entered into the Film festival in Watsonville and submitted three films. She stated that the film premiere was this Friday at the cinemas in Watsonville at 7 p.m.
Councilmember Ortiz stated that the Greenfield Science Workshop was doing an amazing job and it was good for kids and families. She stated that Highway 101 near the red bard would be down to one lane because they would be cutting down trees and that it would be about 35 days. She stated that she attended the domestic violence/guns seminar about two weeks ago and there was a lot of important information that was given. She also stated that the event honoring Senator Caballero was held and Greenfield was not represented and asked that a resolution be sent to her thanking her for her service.
She announced the Children Shop Network event on December 7th at the Northridge Mall and gave an update on the Day of Thanks event.
Mayor Pro-tem Rodriguez gave an update on the MST and the bus service in Greenfield. She stated that the on-demand bus service was set to end on December 31st; however, they were working to extend it until May. She stated that MST had been working on this for 5 years. She stated that the on-demand would be stopping; however, the RIDES program that transports the elderly or disabled would not. She stated that MST representatives would be at the next senior social to give out more information. She stated that she would like to appoint the member to District 1 as soon as possible. She also stated that she would like an update on the parking pilot program.
Mayor White stated that Greenfield Rotary would be hosting a yard sale at the Greenfield Memorial Hall on November 23rd and they would also be selling a sausage lunch for $10. He stated that December 6th was the Christmas parade and Christmas in the Park event; he was a speaker at the Oak Avenue School Carrer Day; was a participant of the grant opening for Jamba Juice; attended the Witches Ride; and attended the new court dedication on October 29th. He stated that the court was an all weather court where soccer players could practice all year around and stated that the court was donated by Chevron and the San Jose Earthquakes. He stated that the court was on the basketball court at Patriot Park and stated that the court could still be used for basketball as well. He thanked all the candidates that ran for City Council and stated that the new Councilmembers would be sworn in at the next meeting when the election was certified. He also requested that the City provide translation at all meetings.
CONSENT ITEMS
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Ortiz to approve the consent items including Warrants #322750 through #323083 and Bank Drafts #6281 through #6304 in the amount of $963,914.90, approve Minutes of the October 22, 2024 City Council Meeting, deny Claims against the City – Kristy Casanova, Margarita Garcia and Muzafar Hussain and receive and file the departmental reports – Community Services Officers, Recreation Department, Science Workshop and Fire Department. All in favor. Motion carried.
MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS PROCLAMATION – NATIONAL ALZHEIMER’S DISEASE AWARENESS MONTH Mayor White read the proclamation proclaiming National Alzheimer’s Disease Awareness Month.
Proclamation was presented to Councilmember Martinez.
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PRESENTATION – FISCAL YEAR 2024-2025 QUARTER 1 (JULY-SEPTEMBER 2024) FINANCIAL REVIEW
City Manager Wood gave a presentation regarding the Fiscal Year 2024-2025 Quarterly Financial Review.
UPDATE – COMMUNITY CENTER AND PARK PROJECT TIMELINE
Parks & Recreation Coordinator Perez gave an update on the timeline for the Community Center and Park Project.
PRESENTATION – SALINAS VALLEY SAFE ROUTES TO SCHOOL PLAN Ariana Green, Principal Transportation Planner – Transportation Agency for Monterey County, presented the Salinas Valey Safe Routes to School Plan.
CITY COUNCIL BUSINESS
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ACCEPTING YEAR 1 AND YEAR 2 OF THE CLOSED-CIRCUIT TELEVISION (CCTV) PROJECT COMPLETED BY PRO-PIPE, INC.
RESOLUTION #2024-132
Staff report was given by Public Works Director Tugel.
A MOTION by Councilmember Ortiz, seconded by Councilmember Martinez to adopt Resolution #2024- 132, “A Resolution of the City Council of the City of Greenfield Accepting Year 1 and Year 2 of the Closed-Circuit Television (CCTV) Project Completed by Pro-Pipe, Inc.” All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD DECLARING THAT ZERO (0) BIDS WERE RECEIVED AND THAT THE FIRE DEPARTMENT APPARATUS BAY
DOOR PROJECT MAY BE PROCURED ECONOMICALLY AND SATISFACTORILY IN THE OPEN MARKET (GREENFIELD MUNICIPAL CODE SECTION 3.12.050(6))
RESOLUTION #2024-133
Staff report was given by Public Works Director Tugel.
A MOTION by Councilmember Ortiz, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-133, “A Resolution of the City Council of the City of Greenfield Declaring that Zero (0) Bids were Received and that the Fire Department Apparatus Bay Door Project may be Procured Economically and Satisfactorily in the Open Market (Greenfield Municipal Code Section
3.12.050(6))”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AWARDING A PUBLIC WORKS CONSTRUCTION CONTRACT IN THE AMOUNT OF $738,000.00 TO VSS INTERNATIONAL INC., TO CONSTRUCT THE GREENFIELD 2024 PAVEMENT MAINTENANCE
PROJECT, BASE BID, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
THIS CONTRACT AND ASSIGN ADDITIONAL WORK IN ACCORDANCE WITH THIS RESOLUTION, AUTHORIZE THE CITY ENGINEER, MNS ENGINEERS, INC. TO PERFORM CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES IN THE AMOUNT NOT TO EXCEED $51,600.00 RESOLUTION #2024-134
Staff report was given by Public Works Director Tugel.
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A MOTION by Councilmember Ortiz, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-134, “A Resolution of the City Council of the City of Greenfield Awarding a Public Works Construction Contract in the Amount of $738,000.00 to VSS International Inc., to Construct the Greenfield 2024 Pavement Maintenance Project, Base Bid, and Authorizing the City Manager to Negotiate and Execute this Contract and Assign Additional Work in Accordance with this Resolution, Authorize the City Engineer, MNS Engineers, Inc. to Perform Construction Management and Inspection Services in the Amount not to Exceed $51,600.00”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO RATIFY THE
EMERGENCY SUSPENSION OF NORMAL BIDDING OR PURCHASING REQUIREMENTS RELATED
TO CONSTRUCTION OF TEMPORARY, EMERGENCY WASTEWATER DISPOSAL SPRAYFIELDS RESOLUTION #2024-135
Staff report was given by Public Works Director Tugel.
A MOTION by Councilmember Ortiz, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-135, “A Resolution of the City Council of the City of Greenfield to Ratify the Emergency Suspension of Normal Bidding or Purchasing Requirements Related to Construction of Temporary, Emergency Wastewater Disposal Spray fields”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING AN
AGREEMENT WITH FLUID RESOURCE MANAGEMENT (FRM) TO BE THE CONTRACT INTERIM
CHIEF PLANT OPERATOR (CPO) OF THE WASTEWATER PLANT, INTERIM OPERATOR OF
RECORD FOR THE PUBLIC WATER SYSTEM, AND CONSULTING SERVICES FOR THE CITY OF GREENFIELD FOR A PERIOD OF ONE (1) YEAR
RESOLUTION #2024-136
Staff report was given by Public Works Director Tugel.
A MOTION by Councilmember Ortiz, seconded by Mayor Pro-tem Rodriguez to adopt Resolution #2024-136, “A Resolution of the City Council of the City of Greenfield Approving an Agreement with Fluid Resource Management (FRM) to be the Contract Interim Chief Plant Operator (CPO) of the Wastewater Plant, Interim Operator of Record for the Public Water System, and Consulting Services for the City of Greenfield for a Period of One (1) Year”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ACCEPTING AND APPROPRIATING FUNDS IN FISCAL YEAR 2024-2025 IN THE AMOUNT OF $94,663.46 TO FUND
EXPENDITURES TO BE PAID FOR WITH ENHANCING LAW ENFORCEMENT ACTIVITIES
GROWTH SPECIAL ACCOUNT FUND
RESOLUTION #2024-137
Staff report was given by Chief Mixer.
A MOTION by Councilmember Ortiz, seconded by Councilmember Martinez to adopt Resolution #2024- 137, “A Resolution of the City Council of the City of Greenfield Accepting and Appropriating Funds in Fiscal Year 2024-2025 in the Amount of $94,663.46 to Fund Expenditures to be Paid for with Enhancing Law Enforcement Activities Growth Special Account Fund”. All in favor. Motion carried.
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ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING THE
DRAFT PURCHASE AND SALE AGREEMENT AND SUPPLEMENTALLY APPROPRIATING $138,890 FOR THE PURCHASE OF THE PROPERTY TO BE USED FOR A NEW WATER WELL (APN/PACEL ID#109-271-001, -004, -005, -006, -012 & -013) RESOLUTION #2024-138
Staff report was given by City Manager Wood.
A MOTION by Councilmember Ortiz, seconded by Councilmember Martinez to adopt Resolution #2024- 138, “A Resolution of the City Council of the City of Greenfield Approving the Draft Purchase and Sale Agreement and Supplementally Appropriating $138,890 for the Purchase of the Property to be Used for a New Water Well (APN/PACEL ID# 109-271-001, -004, -005, -006, -012 & -013)”. All in favor. Motion carried.
DISCUSSION RELATED TO PROPOSAL TO PERFORM ADA INFRASTRUCTURE IMPROVEMENTS
IN PARKS AND RECREATION FACILITIES
Staff report was given by City Manager Wood.
Councilmember Martinez stated that it would be great to talk to as many disabled people or family members of disabled people to get their input. She stated that she would like the Council to push forward with this and have all parks ADA compliant.
Mayor White asked if the City could look into upgrading the parks and stated that it would be a good idea to get a plan to have the parks in compliance.
Mayor Pro-tem Rodriguez stated that she agreed with Mayor White and stated that she had no idea how much it would financially cost and having a plan would be a good starting point as well as getting an analysis of all the parks. City Manager Wood stated that maybe they could have a menu of what everything cost.
Councilmember Martinez stated that the City should speak with the community and work with agencies that have worked on these types of parks.
Councilmember Ortiz stated that it was very important to have every person that had different needs to be able to enjoy themselves at the parks, especially the kids.
Mayor Pro-tem Rodriguez asked for a plan for the study at the next meeting so that this could move forward.
BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY MAYOR AND
CITY COUNCIL
Councilmember Martinez gave a report on the League of California Cities conference. She stated that she attended several sessions and found that the session regarding training the next generation regarding drugs and overdosing was one of the best ones. She stated that there were grants that the City could obtain in order to start a program.
Councilmember Ortiz reported on the TAMC meeting and stated that they discussed the 101 corridor past Chualar and putting an interchange and the tree cutting project passed the red barn on Highway 101. She also reported that she would be attending the Salinas Valley Solid Waste Authority meeting on November 21st.
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Mayor White reported on the AMBAG meeting and stated that they discussed the Metropolitan Transportation Improvement Program.
Mayor Pro-tem Rodriguez stated that she also attended the League of California Cities Conference and would be reporting on the sessions she attended at the next meeting. She reported on the MST meeting which included the bus stop removal policy.
Mayor White reported on the Monterey County Mayors’ Association. He stated that they discussed the hiring freeze for the County of Monterey and had a roundtable discussion on different programs.
Mayor White also reported on the Salinas Valley Mayors/Managers meeting and stated that the cities would be reducing the number of members for the 3CE program as well as the annual allocation for each city as well as sharing positions like for wastewater management.
CITY ATTORNEY REPORT
None.
CITY MANAGER REPORT
None.
ADJOURNMENT
Meeting adjourned at 7:58 p.m.
_________________________
Mayor of the City of Greenfield
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City Clerk of the City of Greenfield
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