Cities Index.
Agenda

Greenfield City Council
February 11, 2025

Document
Agenda
Meeting
February 11, 2025
Body
Greenfield City Council
Pages
83
Original file
9.6 MB
Text extracted from the city's file for reading and search. Open the original on www.greenfieldca.gov. That file is the official record.

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council / Planning Commission
Joint Special Meeting Agenda
FEBRUARY 11, 2025
5:00 P.M.

Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Rachel Ortiz
Marcy Jones
Belen Garcia
Chair Cynthia Zavala
Vice Chair Robert Urquides
Commissioners
Stephanie Garcia
Ernest Gallardo
Diego Mendoza
The Greenfield City Council/Planning Commission special meeting on February 11, 2025 at 5:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

City Council Agenda
February 11, 2025

Page 2 ends

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL / PLANNING COMMISSION
C. EXCUSE COUNCILMEMBER ABSENCES
This agenda item allows the City Council to excuse the absence of Councilmembers not present at the meeting. If all Councilmembers are present, this agenda will be skipped. a. Public Comments
b. City Council Comments / Action
D. INVOCATION
E. PLEDGE OF ALLEGIANCE
F. BROWN ACT AND MEETING PROCEDURE TRAINING
a. Training by City Attorney
b. Public Comments
c. City Council / Planning Commission – Review / Comments G. ADJOURN SPECIAL MEETING

CITY COUNCIL REGULAR MEETING AGENDA
H. AGENDA REVIEW
I. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on February 10, 2025. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting.

Please be aware that written public comments, including your name, may become public information.

City Council Agenda
February 11, 2025

Page 3 ends

J. COMMENTS FROM CITY COUNCIL
K. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
K-1. APPROVE Warrants #323654 through #323809 and Bank Drafts #6456 through #6478 in the amount of $518,725.50 – Page 1
K-2. APPROVE Minutes of the January 28, 2025 City Council Meeting – Page 23 K-3. RECEIVE AND FILE – Monthly Report – Greenfield Science Workshop / Economic and Community Development – Page 27
L. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS L-1. UPDATE – Public Works Department – Page 30
L-2. UPDATE – Recreation and Science Workshop Departments – Page 50 M. CITY COUNCIL BUSINESS
M-1. ADOPT A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Formation of Landscape and Lighting Maintenance Assessment District No. 4 ("District"); and Preliminarily Approval of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the Landscape and Lighting Act of 1972; and Declare Its Intention to Order the Levy and Collect Assessments for the District and Set a Public Hearing on the Formation of the District and Levy of the Proposed Assessment Pursuant to the Landscape and Lighting Act of 1972 –

Page 83 ends

a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-10
M-2. ADOPT A Resolution of the City Council of the City of Greenfield Accepting Initiating Proceedings for the Formation of Street and Drainage Maintenance Assessment District No. 4 ("District"); and Preliminarily Approval of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the Benefit Assessment Act of 1982; and Declare Its Intention to Order the Levy and Collect Assessments for the District and Set a Public Hearing on the Formation of the District and Levy of the Proposed Assessment Pursuant to the Benefit Assessment Act of 1982 – Page 92 a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-11
City Council Agenda
February 11, 2025

Page 4 ends

M-3. DISCUSS AND PROVIDE DIRECTION to Staff Regarding Advisory Body Member Appointment Process – Page 105
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Discuss and Provide Staff Direction N. CITY ATTORNEY REPORT
O. CITY MANAGER REPORT
P. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 2/6/2025 1:17:34 PM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 01/24/2025 - 02/06/2025
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
05432 ELIZABETH LOPEZ 01/27/2025 Regular 0.00 -872.63 323556 04381 JONATHAN MULVILLE 01/29/2025 Regular 0.00 -64.00 323654 05560 ADALAY ANDRADE 01/24/2025 Regular 0.00 1,811.25 323714 05612 ADRIANA PEREZ 01/24/2025 Regular 0.00 100.00 323715 05313 AGILE OCCUPATIONAL MEDICINE, PC 01/24/2025 Regular 0.00 55.00 323716 05610 ALEJANDRA GIL-MARES 01/24/2025 Regular 0.00 183.71 323717 00180 ALL SAFE INTEGRATED SYSTEMS 01/24/2025 Regular 0.00 915.00 323718 00215 ANTHEM - BLUE CROSS 01/24/2025 Regular 0.00 127,109.82 323719 00215 ANTHEM - BLUE CROSS 01/24/2025 Regular 0.00 -127,109.82 323719 05611 ARMANDO CASTRO AGUILAR 01/24/2025 Regular 0.00 100.00 323720 00101 AT&T 01/24/2025 Regular 0.00 66.99 323721
04750 BOUND TREE MEDICAL, LLC 01/24/2025 Regular 0.00 1,008.99 323722 01937 BRENT SLAMA CONSULTING 01/24/2025 Regular 0.00 3,705.00 323723 04497 BRYAN DE LA TORRE 01/24/2025 Regular 0.00 284.08 323724 00396 CASEY PRINTING 01/24/2025 Regular 0.00 1,800.28 323725 04407 CINTAS CORPORATION #630 01/24/2025 Regular 0.00 374.19 323726 01942 CITY OF SOLEDAD 01/24/2025 Regular 0.00 5,950.00 323727 04681 CLARK PEST CONTROL 01/24/2025 Regular 0.00 190.00 323728 05587 DASH MEDICAL GLOVES, LLC 01/24/2025 Regular 0.00 312.09 323729 00317 DEPARTMENT OF CONSERVATION 01/24/2025 Regular 0.00 52.15 323730 05008 EAST BAY TIRE CO. 01/24/2025 Regular 0.00 950.34 323731 04208 F. LODUCA CO. 01/24/2025 Regular 0.00 62,631.52 323732 04455 FABIOLA LOPEZ 01/24/2025 Regular 0.00 311.11 323733 04287 FLUID RESOURCE MANAGEMENT 01/24/2025 Regular 0.00 205.49 323734 04753 G&C CONSULTING, INC. 01/24/2025 Regular 0.00 6,000.00 323735 04132 GARDAWORLD 01/24/2025 Regular 0.00 234.16 323736
00725 GREEN RUBBER-KENNEDY AG 01/24/2025 Regular 0.00 306.05 323737 05445 GREEN VALLEY FARM SUPPLY, INC 01/24/2025 Regular 0.00 202.15 323738 05005 GREENFIELD 101, INC. 01/24/2025 Regular 0.00 96.00 323739 00721 GREENFIELD TRUE VALUE 01/24/2025 Regular 0.00 216.16 323740 05126 HERC RENTALS INC. 01/24/2025 Regular 0.00 2,715.11 323741 05337 HM SUPPLIES, INC. 01/24/2025 Regular 0.00 104.88 323742 00820 HOME DEPOT CREDIT SERVICES 01/24/2025 Regular 0.00 92.39 323743 05438 ITZEL PANTOJA 01/24/2025 Regular 0.00 100.00 323744 01028 J.R. INTERPRETING SERVICES 01/24/2025 Regular 0.00 587.40 323745 05156 JAIME MARTINEZ 01/24/2025 Regular 0.00 229.99 323746 05231 JESUS M. TRUJILLO 01/24/2025 Regular 0.00 100.00 323747 01506 OFFICE DEPOT 01/24/2025 Regular 0.00 128.63 323748 01532 O'REILLY AUTO PARTS 01/24/2025 Regular 0.00 508.32 323749 01534 OVERHEAD DOOR 01/24/2025 Regular 0.00 45,691.43 323750 04299 PURE WATER 01/24/2025 Regular 0.00 141.25 323751
04661 QUALITY WATER ENTERPRISES INC 01/24/2025 Regular 0.00 35.55 323752 01999 SALINAS VALLEY SOLID WASTE AUTHORITY 01/24/2025 Regular 0.00 4,832.36 323753 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 01/24/2025 Regular 0.00 7,448.09 323754 04315 STAPLES ADVANTAGE 01/24/2025 Regular 0.00 283.97 323755 00386 STATE OF CA DEPT. OF JUSTICE 01/24/2025 Regular 0.00 652.00 323756 04465 TARGET PEST CONTROL 01/24/2025 Regular 0.00 95.00 323757 04557 TODD GROUNDWATER 01/24/2025 Regular 0.00 1,591.25 323758 02037 TRI-CITIES DISPOSAL 01/24/2025 Regular 0.00 4,404.89 323759 00634 TYLER TECHNOLOGIES 01/24/2025 Regular 0.00 4,145.00 323760 03987 U.S. BANK 01/24/2025 Regular 0.00 38,586.08 323761 02208 VALLEY SAW & GARDEN EQUIPMENT 01/24/2025 Regular 0.00 358.39 323770 02210 VERIZON WIRELESS 01/24/2025 Regular 0.00 1,212.13 323771 01900 YSELA SERRANO 01/24/2025 Regular 0.00 235.74 323772 1 Check Report Date Range: 01/24/2025 - 02/06/2025
2/6/2025 1:17:34 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 05432 ELIZABETH LOPEZ 01/27/2025 Regular 0.00 872.63 323774 01919 SALINAS VALLEY FORD 01/28/2025 Regular 0.00 16,764.15 323775 00174 A&G PUMPING 01/30/2025 Regular 0.00 792.50 323776 04878 ANA M. CORDERO 01/30/2025 Regular 0.00 270.00 323777 04576 ANIMAL MEMORIAL SERVICE INC 01/30/2025 Regular 0.00 345.00 323778 05204 AXON ENTERPRISE, INC. 01/30/2025 Regular 0.00 1,759.41 323779 03049 COMMERCIAL TRUCK CO. 01/30/2025 Regular 0.00 63.61 323780 05464 EDWIN CARVAJAL CASTRO 01/30/2025 Regular 0.00 250.00 323781 04287 FLUID RESOURCE MANAGEMENT 01/30/2025 Regular 0.00 6,167.50 323782 00725 GREEN RUBBER-KENNEDY AG 01/30/2025 Regular 0.00 716.77 323783 00721 GREENFIELD TRUE VALUE 01/30/2025 Regular 0.00 136.43 323784 00809 HDL COREN & CONE 01/30/2025 Regular 0.00 1,980.00 323785 00803 HYDRO TURF, INC. 01/30/2025 Regular 0.00 689.74 323786 05500 KENDRICK A. PEARSON 01/30/2025 Regular 0.00 64.00 323787 01263 LARA'S PHOTO 01/30/2025 Regular 0.00 106.65 323788 01236 LEAGUE OF CALIFORNIA CITIES 01/30/2025 Regular 0.00 10,012.00 323789 01258 LOZANO SMITH, LLP 01/30/2025 Regular 0.00 11,369.59 323790 05171 M.C. KIMBALL AND ASSOCIATES, LLC 01/30/2025 Regular 0.00 600.00 323791 04241 MIRACLE PLAYSYSTEMS INC 01/30/2025 Regular 0.00 37,647.00 323792 01380 MONTEREY COUNTY ANIMAL SERVICES CENTER 01/30/2025 Regular 0.00 11,368.00 323793 04193 MOTEL BUDGET INN 01/30/2025 Regular 0.00 729.00 323794 03967 MP EXPRESS 01/30/2025 Regular 0.00 1,125.93 323795 05562 NJA ARCHITECTURE 01/30/2025 Regular 0.00 22,374.20 323796 01506 OFFICE DEPOT 01/30/2025 Regular 0.00 194.80 323797 01532 O'REILLY AUTO PARTS 01/30/2025 Regular 0.00 408.54 323798 05074 SAMUEL TIDWELL 01/30/2025 Regular 0.00 1,333.33 323799 01933 SMITH & ENRIGHT LANDSCAPING 01/30/2025 Regular 0.00 15,925.00 323800 03919 TPX COMMUNICATIONS 01/30/2025 Regular 0.00 2,043.66 323801 03912 URETSKY SECURITY 01/30/2025 Regular 0.00 100.00 323802 02210 VERIZON WIRELESS 01/30/2025 Regular 0.00 2,095.21 323803 00749 CITY OF GREENFIELD 01/30/2025 Regular 0.00 86.68 323804 00713 G P O A 01/30/2025 Regular 0.00 1,360.00 323805
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 01/30/2025 Regular 0.00 600.00 323806 04521 Greenfield Professional Firefighters 01/30/2025 Regular 0.00 315.00 323807 05322 OPERATING ENGINEERS LOCAL NO. 3 01/30/2025 Regular 0.00 193.86 323808 01911 SEIU Local 521 01/30/2025 Regular 0.00 776.85 323809 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 317.23 DFT0006456 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 594.73 DFT0006457 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 1,146.06 DFT0006458 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 2,390.00 DFT0006459 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 2,215.00 DFT0006460 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 2,029.00 DFT0006461 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 400.00 DFT0006462 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 1,425.00 DFT0006463 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 275.00 DFT0006464 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 250.00 DFT0006465 00431 DEPT OF CHILD SUPPORT SERVICES 01/31/2025 Bank Draft 0.00 1,171.48 DFT0006466 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 4,056.50 DFT0006467 01916 STATE STREET BANK & TRUST CO. 01/31/2025 Bank Draft 0.00 75.19 DFT0006468 00384 STATE OF CALIFORNIA EDD 01/31/2025 Bank Draft 0.00 5,396.56 DFT0006469 03103 Internal Revenue Service 01/31/2025 Bank Draft 0.00 13,067.38 DFT0006470 03103 Internal Revenue Service 01/31/2025 Bank Draft 0.00 55,874.64 DFT0006471 00384 STATE OF CALIFORNIA EDD 01/31/2025 Bank Draft 0.00 21,358.71 DFT0006472 03103 Internal Revenue Service 01/31/2025 Bank Draft 0.00 51,346.77 DFT0006473 00384 STATE OF CALIFORNIA EDD 02/04/2025 Bank Draft 0.00 144.44 DFT0006474 03103 Internal Revenue Service 02/04/2025 Bank Draft 0.00 349.06 DFT0006475 03103 Internal Revenue Service 02/04/2025 Bank Draft 0.00 1,492.48 DFT0006476 00384 STATE OF CALIFORNIA EDD 02/04/2025 Bank Draft 0.00 73.34 DFT0006477 2 Check Report Date Range: 01/24/2025 - 02/06/2025
2/6/2025 1:17:34 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 03103 Internal Revenue Service 02/04/2025 Bank Draft 0.00 234.96 DFT0006478 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
87 0
3 23
0 0.00

0.00 0.00

0.00 0.00
113 0.00
Payment
481,088.42

0.00 -128,046.45
165,683.53

0.00 518,725.50
Payable
Count
174
0 0
23 0
197
3 Check Report Date Range: 01/24/2025 - 02/06/2025
2/6/2025 1:17:34 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
87 0
3 23
0 0.00

0.00 0.00

0.00 0.00
113 0.00
481,088.42

0.00 -128,046.45
165,683.53

0.00 518,725.50
174
0 0
23 0
197
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 1/2025 516,431.22
999 CASH CONTROL 2/2025 2,294.28
518,725.50
4 2/6/2025 1:18:39 PM Page 1 of 18
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 1/24/2025 - 2/6/2025
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
MIRACLE PLAYSYSTEMS INC 323792 01/30/2025 APRICOT PARK - PLAYGROUND…100-550-71500.000 9,100.00 STAPLES ADVANTAGE 323755 01/24/2025 JANITORIAL SUPPLIES - CVC 100-111-65600.000 60.87 U.S. BANK 323761 01/24/2025 AMAZON - OFFICE SUPPLIES 100-601-61400.000 50.47 U.S. BANK 323761 01/24/2025 LEAGUE OF CA CITIES - COMM…100-601-63100.000 675.00 U.S. BANK 323761 01/24/2025 LEAGUE OF CA CITIES - COMM…100-601-63100.000 675.00 U.S. BANK 323761 01/24/2025 LEAGUE OF CA CITIES - COMM…100-601-63100.000 675.00 U.S. BANK 323761 01/24/2025 LEAGUE OF CA CITIES - COMM…100-601-63100.000 675.00 U.S. BANK 323761 01/24/2025 AMAZON - GUIDE FOR DISCO… 100-110-65100.000 157.56 U.S. BANK 323761 01/24/2025 WINDMILL RESTAURANT - W… 100-110-67100.000 58.43 U.S. BANK 323761 01/24/2025 ICMA - PDF LOCAL GOVERNM… 100-110-67600.000 168.49 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 49 -…100-215-67200.000 38.60 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 49 -…100-215-67200.000 49.08 U.S. BANK 323761 01/24/2025 AMAZON - PITNEY BOWES SE… 100-111-61200.000 45.48 U.S. BANK 323761 01/24/2025 GOVERNMENT FINANCE OFFIC…100-190-67100.000 525.00 U.S. BANK 323761 01/24/2025 GOVERNMENT FINANCE OFFIC…100-190-68300.000 150.00 U.S. BANK 323761 01/24/2025 CSMFO - MEMBERSHIP RENE… 100-190-68300.000 150.00 U.S. BANK 323761 01/24/2025 ARCO - GAS FOR UNIT 45 DEA …100-215-63400.000 76.66 U.S. BANK 323761 01/24/2025 CHEVRON - GAS/CARWASH F… 100-215-65100.000 12.00 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 45 100-215-66100.000 87.85 U.S. BANK 323761 01/24/2025 CHEVRON - GAS/CARWASH F… 100-215-66100.000 89.12 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 45 100-215-66100.000 101.40 U.S. BANK 323761 01/24/2025 HOBBY LOBBY - CHRISTMAS P… 100-201-68200.000 34.37 U.S. BANK 323761 01/24/2025 FIVE BELOW - CHRISTMAS PA… 100-201-68200.000 32.78 U.S. BANK 323761 01/24/2025 DOLLAR TREE - CHRISTMAS P… 100-201-68200.000 17.79 U.S. BANK 323761 01/24/2025 RITE AID - CHRISTMAS PARADE…100-201-68200.000 11.11 U.S. BANK 323761 01/24/2025 MICHAELS - CHRISTMAS PAR… 100-201-68200.000 67.41 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 43 100-215-66100.000 60.75 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 35 100-215-66100.000 39.46 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 51 100-215-66100.000 27.14 U.S. BANK 323761 01/24/2025 AMAZON - JANITORIAL SUPPLI…100-111-65600.000 42.88 U.S. BANK 323761 01/24/2025 AMAZON - JANITORIAL SUPPLI…100-111-65600.000 35.03 U.S. BANK 323761 01/24/2025 AMAZON - PW SUPPLIES REF… 100-26001 -270.76 U.S. BANK 323761 01/24/2025 CHEVRON - UNIT 47 CAR WASH 100-215-65100.000 9.99 U.S. BANK 323761 01/24/2025 INDIAN WELLS RESORT HOTEL …100-26001 3.19 U.S. BANK 323761 01/24/2025 LOWES - EVIDENCE ROOM SU… 100-111-65900.000 113.47 U.S. BANK 323761 01/24/2025 LOWES - EVIDENCE ROOM SU… 100-111-65900.000 28.36 U.S. BANK 323761 01/24/2025 THE HOME DEPOT - EVIDENCE…100-111-65900.000 135.43 U.S. BANK 323761 01/24/2025 PRIME VIDEO - UNKNOWN C… 100-26001 3.99 U.S. BANK 323761 01/24/2025 PRIME VIDEO - UNKNOWN C… 100-26001 2.99 U.S. BANK 323761 01/24/2025 PRIME VIDEO - UNKNOWN C… 100-26001 2.99 U.S. BANK 323761 01/24/2025 PRIME VIDEO - UNKNOWN C… 100-26001 2.99 U.S. BANK 323761 01/24/2025 EQUIPMENT DEVELOPMENT … 100-320-66300.000 627.41 U.S. BANK 323761 01/24/2025 DITCHWITCH - 3735 VAC FITL… 100-320-66300.000 662.72 U.S. BANK 323761 01/24/2025 AMAZON - CHRISTMAS DECO… 100-601-73710.000 43.83 U.S. BANK 323761 01/24/2025 AMAZON - CHRISTMAS DECO… 100-601-73710.000 44.06 U.S. BANK 323761 01/24/2025 AMAZON - CHRISTMAS DECO… 100-601-73710.000 26.27 U.S. BANK 323761 01/24/2025 AMAZON - CHRISTMAS DECO… 100-601-73710.000 25.17 U.S. BANK 323761 01/24/2025 FAIR POLITICAL PRACTICES - F… 100-101-65100.000 -205.98 U.S. BANK 323761 01/24/2025 FAIR POLITICAL PRACTICES - F… 100-101-65100.000 205.98 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 100-110-52525.000 75.00 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 100-170-52525.000 75.00 U.S. BANK 323761 01/24/2025 THE MERITAGE RESORT - LEA… 100-170-67100.000 597.26 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 100-190-52525.000 225.00 5 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 2 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 100-201-52525.000 450.00 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 100-215-52525.000 1,125.00 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 100-310-52525.000 1,575.00 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 100-601-52525.000 300.00 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 13.37 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 26.31 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 24.69 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 23.80 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 23.53 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 21.48 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 21.42 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 19.43 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 17.94 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 15.18 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 3.40 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 12.89 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 12.84 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 12.24 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 11.48 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 11.42 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 7.39 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 5.45 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 4.50 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 0.82 U.S. BANK 323761 01/24/2025 TESLA SUPERCHARGER - POLI… 100-215-66100.000 12.95 U.S. BANK 323761 01/24/2025 SWANK MOTION PICTURES - … 100-551-63500.000 480.00 U.S. BANK 323761 01/24/2025 AMAZON - STEP & WEIGHTS F… 100-551-63500.000 359.55 U.S. BANK 323761 01/24/2025 OFFICE DEPOT - SOCCER FIELD…100-551-63500.000 142.54 U.S. BANK 323761 01/24/2025 DOLLAR GENERAL - CHRISTM… 100-551-63500.000 138.85 U.S. BANK 323761 01/24/2025 BLICK ART MATERIALS - FALL … 100-551-63500.000 114.98 U.S. BANK 323761 01/24/2025 AMAZON - STEP & WEIGHTS F… 100-551-63500.000 113.16 U.S. BANK 323761 01/24/2025 AMAZON - STEP & WEIGHTS F… 100-551-63500.000 188.28 U.S. BANK 323761 01/24/2025 DOLLAR TREE - HOLIDAY ART … 100-551-63500.000 1.10 U.S. BANK 323761 01/24/2025 AMAZON - PRIME MEMBERSH…100-551-63900.000 16.41 U.S. BANK 323761 01/24/2025 GOOGLE PLAY - GOOGE DRIVE…100-551-63900.000 0.49 U.S. BANK 323761 01/24/2025 GOOGLE - GOOGLE DRIVE SUB…100-551-63900.000 0.49 U.S. BANK 323761 01/24/2025 AMAZON - WORK PHONE CH… 100-551-65100.000 14.01 U.S. BANK 323761 01/24/2025 GREENFIELD PURIFIED WATER …100-551-65100.000 6.75 U.S. BANK 323761 01/24/2025 DOLLAR GENERAL -BALLET/FO…100-551-65100.000 38.53 U.S. BANK 323761 01/24/2025 GREENFIELD TRUE VALUE - JA… 100-551-65600.000 16.37 U.S. BANK 323761 01/24/2025 VISTAPRINT - BUSINESS CARDS…100-201-61200.000 31.51 U.S. BANK 323761 01/24/2025 AMAZON - AA BATTERIES 100-201-61400.000 39.40 U.S. BANK 323761 01/24/2025 AMAZON - 2025 WALL CALEN… 100-201-61400.000 25.36 U.S. BANK 323761 01/24/2025 AMAZON - SIGNATURE TABLET…100-201-61400.000 394.80 U.S. BANK 323761 01/24/2025 AMAZON - OFFICE SUPPLIES 100-201-61400.000 6.12 U.S. BANK 323761 01/24/2025 BENSHOT.COM - PD STAFF CH… 100-201-65100.000 935.76 U.S. BANK 323761 01/24/2025 RITE AID - CHRISTAMS GIFT C… 100-201-65100.000 150.00 U.S. BANK 323761 01/24/2025 AMAZON - PAPER TOWELS 100-201-65600.000 40.88 U.S. BANK 323761 01/24/2025 AMAZON - PD JANITORIAL SU… 100-201-65600.000 76.50 U.S. BANK 323761 01/24/2025 AMAZON - JANITORIAL SUPPLI…100-201-65600.000 19.68 U.S. BANK 323761 01/24/2025 AMAZON - FLASH DRIVES FOR …100-215-63400.000 35.02 U.S. BANK 323761 01/24/2025 AMAZON - FAREWELL GIFT SH…100-215-65100.000 21.89 U.S. BANK 323761 01/24/2025 EVIDENT INC - EVIDENCE SUP… 100-215-65400.000 131.00 U.S. BANK 323761 01/24/2025 HAZTECH SYSTEMS, INC - INVE…100-215-65400.000 104.46 U.S. BANK 323761 01/24/2025 EVIDENT INC - EVIDENCE SUP… 100-215-65400.000 52.04 U.S. BANK 323761 01/24/2025 AMAZON - PHONE CASE FOR … 100-230-64600.000 12.80 U.S. BANK 323761 01/24/2025 RITE AID - CHRISTAMS GIFT C… 100-25300 14.97 U.S. BANK 323761 01/24/2025 DOLLAR TREE - BLUE SANTA D… 100-25300 20.48 U.S. BANK 323761 01/24/2025 VIECO INC - BLUE SANTA BRO… 100-25300 -76.03 U.S. BANK 323761 01/24/2025 DOLLAR TREE - BLUE SANTA E… 100-25300 22.56 6 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 3 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 323761 01/24/2025 AMAZON - BLUE SANTA DINN… 100-25300 67.88 U.S. BANK 323761 01/24/2025 AMAZON - BLUE SANTA DINN… 100-25300 91.42 U.S. BANK 323761 01/24/2025 SAFEWAY - BLUE SANTA GIFT … 100-25300 300.00 U.S. BANK 323761 01/24/2025 AMAZON - BLUE SANTA DINN… 100-25300 173.35 U.S. BANK 323761 01/24/2025 STARBUCKS - PERSONAL CHA… 100-26001 15.00 U.S. BANK 323761 01/24/2025 LEAGUE OF CA CITIES - PW OF… 100-310-67100.000 675.00 U.S. BANK 323761 01/24/2025 LAKE NATOMA INN - SLI SESSI… 100-215-67200.000 384.84 U.S. BANK 323761 01/24/2025 INTERNATIONAL LAW ENFO - I…100-201-68300.000 45.00 U.S. BANK 323761 01/24/2025 INTERNATIONAL LAW ENFO - I…100-201-68300.000 50.00 U.S. BANK 323761 01/24/2025 QUICKQUACK - UNIT 53 MON… 100-215-65100.000 32.99 U.S. BANK 323761 01/24/2025 CLARK PEST CONTROL - 1283 … 100-110-63900.000 120.00 U.S. BANK 323761 01/24/2025 AMAZON - KEYBOARD FOR E.… 100-22491 65.69 U.S. BANK 323761 01/24/2025 COSTCO - USED CITY CC BY ER… 100-26001 -273.74 GARDAWORLD 323736 01/24/2025 EXCESS LIABILITY/EXCESS ITE… 100-190-63300.000 234.16 BRENT SLAMA CONSULTING 323723 01/24/2025 PLANNING CONSULTING SERV…100-22567 195.00 BRENT SLAMA CONSULTING 323723 01/24/2025 PLANNING CONSULTING SERV…100-22569 1,170.00 BRENT SLAMA CONSULTING 323723 01/24/2025 PLANNING CONSULTING SERV…100-22570 390.00 BRENT SLAMA CONSULTING 323723 01/24/2025 PLANNING CONSULTING SERV…100-601-73720.000 1,950.00 PURE WATER 323751 01/24/2025 CVC WATER 100-111-65100.000 141.25 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 100-101-64600.000 190.05 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 100-110-64600.000 42.17 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 100-320-64600.000 21.09 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 100-550-64600.000 21.08 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 100-551-64600.000 215.85 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 100-601-64600.000 42.17 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 PVC ADAPTERS 100-320-65700.000 18.98 CLARK PEST CONTROL 323728 01/24/2025 PEST CONTROL SERVICES 100-111-65900.000 190.00 OFFICE DEPOT 323748 01/24/2025 COPY PAPER - CITY HALL 100-111-61200.000 128.63 GREEN VALLEY FARM SUPPLY, …323738 01/24/2025 BLACK LINERS 100-320-65700.000 202.15 HM SUPPLIES, INC. 323742 01/24/2025 SCREWS/WASHES/MAINTEN… 100-320-65700.000 52.44 STATE OF CA DEPT. OF JUSTICE 323756 01/24/2025 FINGERPRINT SERVICES - POLI… 100-215-63400.000 260.00 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 LEAK REPAIR SUPPLIES 100-320-65700.000 92.83 GREENFIELD TRUE VALUE 323740 01/24/2025 LGT CONTROL 100-320-65700.000 18.56 PACIFIC GAS & ELECTRIC 28 01/24/2025 P.P. BASEBALL FIELD 100-550-64100.000 121.94 VALLEY SAW & GARDEN EQUI… 323770 01/24/2025 7726 - SPARK PLUG 100-550-66300.000 185.77 VALLEY SAW & GARDEN EQUI… 323770 01/24/2025 14" BRONZE BLADE 100-550-65700.000 86.31 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 100-111-66100.000 56.75 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 100-215-66100.000 3,972.73 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 100-320-66100.000 343.97 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 100-550-66100.000 414.88 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 100-551-66100.221 113.51 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 100-601-66100.000 56.75 PACIFIC GAS & ELECTRIC 28 01/24/2025 P.P. COMMUNITY CENTER 100-551-64100.000 603.44 PACIFIC GAS & ELECTRIC 28 01/24/2025 P.P. COMMUNITY CENTER 100-551-64200.000 524.21 O'REILLY AUTO PARTS 323749 01/24/2025 7538 - OIL FILTER 100-550-66300.000 12.26 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - GENERAL L… 100-150-63100.000 526.50 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - FIRE 100-150-63100.000 579.00 LOZANO SMITH, LLP 323790 01/30/2025 MONTHLY CHARGES - POLICE 100-150-63100.000 1,458.75 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - GENERAL P… 100-150-63100.000 78.00 LOZANO SMITH, LLP 323790 01/30/2025 MONTHLY CHARGES - PUBLIC … 100-150-63100.000 916.50 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - POLICE OFFI…100-150-63100.000 23.50 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - BUILDING, P…100-150-63100.000 2,579.96 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - COUNCIL M… 100-150-63100.000 4,242.92 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - PUBLIC WO… 100-150-63100.000 838.50 OFFICE DEPOT 323797 01/30/2025 1099S FORMS - FINANCE DEPT 100-190-61400.000 194.80 VERIZON WIRELESS 323803 01/30/2025 CELL PHONES - PD 100-215-64600.000 1,825.21 VERIZON WIRELESS 323803 01/30/2025 CELL PHONES - PD 100-230-64600.000 150.98 GREENFIELD TRUE VALUE 323784 01/30/2025 7" LAP JOINT PLIER 100-320-65700.000 28.42 GREENFIELD TRUE VALUE 323784 01/30/2025 PLYWOOD 100-320-65700.000 76.54 PACIFIC GAS & ELECTRIC 30 01/30/2025 COMMUNITY PARK 100-550-64100.000 161.54 7 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 4 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GREENFIELD 101, INC. 323739 01/24/2025 PD CAR WASHES - DEC 2024 100-215-65100.000 96.00 HYDRO TURF, INC. 323786 01/30/2025 7538 - PARTS 100-550-66300.000 689.74 GREENFIELD TRUE VALUE 323784 01/30/2025 CONCRETE MIX 100-320-65700.000 6.84 J.R. INTERPRETING SERVICES 323745 01/24/2025 INTERPRETING SERVICES - CITY…100-101-63100.000 587.40 ALEJANDRA GIL-MARES 323717 01/24/2025 BOOTS REIMBURSEMENT FY 2…100-310-65200.000 183.71 O'REILLY AUTO PARTS 323798 01/30/2025 7538 - FUEL FILTER 100-550-66300.000 25.41 O'REILLY AUTO PARTS 323798 01/30/2025 7538 - BATT TERM 100-550-66300.000 19.69 MNS ENGINEERS, INC. 29 01/30/2025 WALNUT GROVE APPARTMEN…100-24609 5,002.50 MNS ENGINEERS, INC. 29 01/30/2025 WALNUT GROVE APPARTMEN…100-24716 5,002.50 MNS ENGINEERS, INC. 29 01/30/2025 WALNUT & 3RD AVILA APAR… 100-24709 110.00 MNS ENGINEERS, INC. 29 01/30/2025 SMALL PROJECT AND ENCROA…100-24720 131.25 MNS ENGINEERS, INC. 29 01/30/2025 SMALL PROJECT AND ENCROA…100-310-63700.000 175.00 MNS ENGINEERS, INC. 29 01/30/2025 GREENFIELD COMMONS I 100-24720 10,920.00 DASH MEDICAL GLOVES, LLC 323729 01/24/2025 PD NITRILE DISPOSABLE GLOV… 100-215-65400.000 312.09 YSELA SERRANO 323772 01/24/2025 REIMBURSEMENT - ANNUAL … 100-201-65200.000 235.74 CINTAS CORPORATION #630 323726 01/24/2025 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 323726 01/24/2025 UNIFORMS 100-320-65200.000 72.72 CINTAS CORPORATION #630 323726 01/24/2025 UNIFORMS 100-550-65200.000 72.73 GREENFIELD TRUE VALUE 323784 01/30/2025 LINE DRIPPERS 100-320-65700.000 14.18 DEPARTMENT OF CONSERVAT…323730 01/24/2025 SMI & SEISMIC HAZARD MAPP…100-26160 52.15 ALL SAFE INTEGRATED SYSTE… 323718 01/24/2025 FIRE MONITORING - COMMU… 100-551-63900.000 150.00 ALL SAFE INTEGRATED SYSTE… 323718 01/24/2025 CHECK FIRE SYSTEM - CVC 100-111-63700.000 225.00 ALL SAFE INTEGRATED SYSTE… 323718 01/24/2025 FIRE MONITORING - COMMU… 100-551-63900.000 150.00 ALL SAFE INTEGRATED SYSTE… 323718 01/24/2025 QUARTERLY FIRE MONITORIN… 100-590-63900.000 150.00 ALL SAFE INTEGRATED SYSTE… 323718 01/24/2025 BURGLARY MONITORING - 12… 100-110-63900.000 126.00 AXON ENTERPRISE, INC. 323779 01/30/2025 PD BODY WORN CAMERAS C… 100-215-71400.000 1,759.41 MONTEREY COUNTY ANIMAL … 323793 01/30/2025 PD ANIMAL COUNTY SHELTER …100-230-63400.000 11,368.00 SALINAS VALLEY SOLID WASTE…323753 01/24/2025 2ND QUARTER - OCTOBER-DE… 100-191-64400.000 4,832.36 LARA'S PHOTO 323788 01/30/2025 PD PORTRAIT COPIES 100-201-65100.000 106.65 M.C. KIMBALL AND ASSOCIAT… 323791 01/30/2025 PD UNIFORM PATCHES 100-215-65200.000 600.00 MP EXPRESS 323795 01/30/2025 PD TRAFFIC CITATIONS 100-201-61200.000 1,125.93 MNS ENGINEERS, INC. 29 01/30/2025 GREENFIELD COMMONS I 100-24720 6,528.00 MNS ENGINEERS, INC. 29 01/30/2025 MAGNOLIA PLACE SENIOR AP… 100-24717 440.00 MIRACLE PLAYSYSTEMS INC 323792 01/30/2025 PRIMAVERA PARK - PLAYGRO… 100-550-71500.000 4,610.00 MIRACLE PLAYSYSTEMS INC 323792 01/30/2025 BAYWOOD PARK - PLAYGROU… 100-550-71500.000 2,964.00 ANIMAL MEMORIAL SERVICE … 323778 01/30/2025 PD ANIMAL FREEZER CLEAN … 100-230-63400.000 345.00 MIRACLE PLAYSYSTEMS INC 323792 01/30/2025 BAYWOOD PARK - NEW PLAY… 100-550-71500.000 3,992.87 MIRACLE PLAYSYSTEMS INC 323792 01/30/2025 APRICOT PARK - NEW PLAYGR… 100-550-71500.000 11,671.48 LEAGUE OF CALIFORNIA CITIES 323789 01/30/2025 MEMBERSHIP DUES 2025 100-101-68300.000 10,012.00 HDL COREN & CONE 323785 01/30/2025 3RD QUARTER - JANUARY-MA… 100-190-63300.000 1,980.00 SAMUEL TIDWELL 323799 01/30/2025 NOVEMBER ART CLASS INSTR… 100-551-63500.000 1,333.33 A&G PUMPING 323776 01/30/2025 SOCCER COMPLEX PORTABLE … 100-551-63500.000 792.50 MIRACLE PLAYSYSTEMS INC 323792 01/30/2025 PRIMAVERA PARK - NEW PLA… 100-550-71500.000 5,308.65 SEIU Local 521 323809 01/30/2025 COPE - Union Dues 100-22420 0.19 SEIU Local 521 323809 01/30/2025 Union Dues 100-22420 338.19 STATE STREET BANK & TRUST … DFT0006456 01/31/2025 Defer Comp-Misc Employees 100-22430 95.17 STATE STREET BANK & TRUST … DFT0006457 01/31/2025 Defer Comp-Misc Employees 100-22430 159.76 STATE STREET BANK & TRUST … DFT0006458 01/31/2025 Deferred Compensation Loan … 100-22435 1,146.06 STATE STREET BANK & TRUST … DFT0006459 01/31/2025 Defer Comp-GPOA 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006460 01/31/2025 Defer Comp-GPSA 100-22430 1,365.00 STATE STREET BANK & TRUST … DFT0006461 01/31/2025 Defer Comp-Management 100-22430 860.00 STATE STREET BANK & TRUST … DFT0006462 01/31/2025 Defer Comp-Mid Management 100-22430 220.01 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 100-22430 337.50 STATE STREET BANK & TRUST … DFT0006464 01/31/2025 Defer Comp-OE3 Employees 100-22430 275.00 STATE STREET BANK & TRUST … DFT0006465 01/31/2025 Defer Comp-Chief of Police 100-22430 250.00 G P O A 323805 01/30/2025 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…323808 01/30/2025 Union Dues 100-22420 64.62 STATE STREET BANK & TRUST … DFT0006467 01/31/2025 Roth Retirement 100-22431 4,056.50 STATE STREET BANK & TRUST … DFT0006468 01/31/2025 Roth Retirement 100-22431 75.19 GREENFIELD POLICE SERGEAN… 323806 01/30/2025 GPSA DUES 100-22415 300.00 8 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 5 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 323804 01/30/2025 Weapon Repay 100-22481 86.68 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 100-22225 1,665.91 Internal Revenue Service DFT0006470 01/31/2025 Medicare 100-22215 4,051.62 Internal Revenue Service DFT0006471 01/31/2025 Social Security 100-22215 17,324.02 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 100-22220 5,535.98 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 100-22210 14,239.61 Fund 100 - GENERAL FUND Total: 198,952.68
Fund: 102 - Fire General
BOUND TREE MEDICAL, LLC 323722 01/24/2025 BATTERY 102-250-65400.000 180.60 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 102-250-52525.000 750.00 U.S. BANK 323761 01/24/2025 USPS - BOUND TREE BATTERIE…102-250-61100.000 12.10 U.S. BANK 323761 01/24/2025 AMAZON - PENS 102-250-61400.000 44.38 U.S. BANK 323761 01/24/2025 AMAZON - DESK CALENDAR 102-250-61400.000 10.93 U.S. BANK 323761 01/24/2025 AMAZON - AA BATTERIES 102-250-61400.000 29.12 U.S. BANK 323761 01/24/2025 AMAZON - PENS 102-250-61400.000 43.24 U.S. BANK 323761 01/24/2025 MICHAELS - RETIREMENT GIFT 102-250-65100.000 22.83 U.S. BANK 323761 01/24/2025 AMAZON - TOILET PAPER/SEA… 102-250-65600.000 130.14 U.S. BANK 323761 01/24/2025 AMAZON - TOILET CLEANER 102-250-65600.000 24.50 U.S. BANK 323761 01/24/2025 AMAZON - TRASH BAGS 102-250-65600.000 100.72 U.S. BANK 323761 01/24/2025 AMAZON - SLEEPING BAGS 102-250-66300.000 205.80 U.S. BANK 323761 01/24/2025 5.11 INC - OUT OF COUNTY B… 102-250-66300.000 118.26 U.S. BANK 323761 01/24/2025 AMAZON - COTS 102-250-66300.000 260.12 U.S. BANK 323761 01/24/2025 AMAZON - CAMPING STOVE 102-250-66300.000 54.70 U.S. BANK 323761 01/24/2025 AMAZON - CAR CHARGER 102-250-66300.000 17.39 U.S. BANK 323761 01/24/2025 AMAZON - MRE'S 102-250-66300.000 63.98 U.S. BANK 323761 01/24/2025 IFIT - IFIT MEMBERSHIP 102-250-68300.000 39.00 BOUND TREE MEDICAL, LLC 323722 01/24/2025 BATTERY RETURNED 102-250-65400.000 -165.98 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 102-250-64600.000 168.68 BOUND TREE MEDICAL, LLC 323722 01/24/2025 MEDICAL SUPPLIES 102-250-65400.000 492.38 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 102-250-66100.000 645.33 TARGET PEST CONTROL 323757 01/24/2025 PEST CONTROL SERVICES 102-250-65900.000 95.00 PACIFIC GAS & ELECTRIC 30 01/30/2025 FIRE DEPT 102-250-64100.000 1,165.19 PACIFIC GAS & ELECTRIC 30 01/30/2025 FIRE DEPT 102-250-64200.000 325.24 BOUND TREE MEDICAL, LLC 323722 01/24/2025 MEDICAL SUPPLIES 102-250-65400.000 501.99 OVERHEAD DOOR 323750 01/24/2025 FIRE STATION SECURITY FENC… 102-250-65900.000 5,677.04 QUALITY WATER ENTERPRISES…323752 01/24/2025 WATER - FIRE DEPT 102-250-65900.000 35.55 STATE STREET BANK & TRUST … DFT0006457 01/31/2025 Defer Comp-Misc Employees 102-22430 177.97 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 102-22430 425.68 Greenfield Professional Firefig…323807 01/30/2025 Fire Union Dues 102-22410 220.09 DEPT OF CHILD SUPPORT SERV…DFT0006466 01/31/2025 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 102-22225 940.49 Internal Revenue Service DFT0006470 01/31/2025 Medicare 102-22215 2,272.86 Internal Revenue Service DFT0006471 01/31/2025 Social Security 102-22215 9,718.46 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 102-22220 5,686.86 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 102-22210 12,592.16 STATE OF CALIFORNIA EDD DFT0006474 02/04/2025 SDI 102-22225 144.44 Internal Revenue Service DFT0006475 02/04/2025 Medicare 102-22215 349.06 Internal Revenue Service DFT0006476 02/04/2025 Social Security 102-22215 1,492.48 STATE OF CALIFORNIA EDD DFT0006477 02/04/2025 State Withholding 102-22220 73.34 Internal Revenue Service DFT0006478 02/04/2025 Federal Tax Withholding 102-22210 234.96 Fund 102 - Fire General Total: 45,723.23
Fund: 105 - Community Outreach
U.S. BANK 323761 01/24/2025 AMAZON - OFFICE/INTERN SU… 105-105-61400.000 47.23 U.S. BANK 323761 01/24/2025 AMAZON - OFFICE/INTERN SU… 105-105-63900.000 92.51 U.S. BANK 323761 01/24/2025 AMAZON - INTERN UNIFORM … 105-105-63900.000 -32.84 U.S. BANK 323761 01/24/2025 LA PLAZA BAKERY - INTERN OF…105-105-63900.000 57.12 U.S. BANK 323761 01/24/2025 RITE AID - INTERN APPRECIAT… 105-105-63900.000 4.37 U.S. BANK 323761 01/24/2025 AMAZON - LAPTOP ADAPTER 105-105-63900.000 20.79 U.S. BANK 323761 01/24/2025 COSTCO - HOMELESS/SENIOR …105-105-63900.000 32.78 U.S. BANK 323761 01/24/2025 AMAZON - INTERN APPRECIAT…105-105-63900.000 130.01 9 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 6 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 323761 01/24/2025 AMAZON - INTERN SUPPLIES 105-105-63900.000 41.56 U.S. BANK 323761 01/24/2025 AMAZON - CA VOLUNTEERS I… 105-105-63900.000 73.34 U.S. BANK 323761 01/24/2025 WALMART - CA VOLUNTEERS … 105-105-63900.000 43.73 U.S. BANK 323761 01/24/2025 RESIDENCE INN BY MARRIOTT …105-105-67100.000 529.90 U.S. BANK 323761 01/24/2025 MANGATES BANGALORE - CO… 105-105-67100.000 618.81 U.S. BANK 323761 01/24/2025 ICMA - CONFERENCE LODGING 105-105-67100.000 529.00 U.S. BANK 323761 01/24/2025 LA PLAZA BAKERY - COFFEE/E… 105-105-68200.000 391.79 U.S. BANK 323761 01/24/2025 COSTCO - HOMELESS/SENIOR …105-105-68200.000 100.52 U.S. BANK 323761 01/24/2025 RANCHO SAN MIGUEL - SENI… 105-105-68200.000 89.82 U.S. BANK 323761 01/24/2025 DOLLAR TREE - SENIOR SOCIAL…105-105-68200.000 27.63 U.S. BANK 323761 01/24/2025 AMAZON - SENIOR SOCIAL SU… 105-105-68200.000 -20.79 U.S. BANK 323761 01/24/2025 CANVA - MEMBERSHIP 105-105-68300.000 120.00 U.S. BANK 323761 01/24/2025 AMAZON - CITY ANNIVERSARY…105-105-78100.000 79.69 U.S. BANK 323761 01/24/2025 AMAZON - CITY ANNIVERSARY…105-105-78100.000 42.68 U.S. BANK 323761 01/24/2025 LITTLE CAESARS - YOUTH COU… 105-105-78150.000 34.07 U.S. BANK 323761 01/24/2025 RANCHO SAN MIGUEL - HOT … 105-105-78100.000 153.26 U.S. BANK 323761 01/24/2025 RANCHO - HOT CHOCOLATE S… 105-105-78100.000 108.90 U.S. BANK 323761 01/24/2025 AUTOZONE - HOT CHOCOLATE…105-105-78100.000 29.55 U.S. BANK 323761 01/24/2025 YANKS RV RESORT - PROPANE… 105-105-78100.000 22.67 U.S. BANK 323761 01/24/2025 DOLLAR GEN - HOT CHOCOLA… 105-105-78100.000 22.00 U.S. BANK 323761 01/24/2025 SANTA LUCIA BAKERY - BAKES… 105-105-78100.000 250.00 U.S. BANK 323761 01/24/2025 DOLLAR TREE - CHRISTMAS O… 105-105-78100.000 140.98 U.S. BANK 323761 01/24/2025 THE HOME DEPOT - CHRISTM… 105-105-78100.000 218.41 U.S. BANK 323761 01/24/2025 DOLLAR GENERAL - CLEANER … 105-105-78100.000 25.73 U.S. BANK 323761 01/24/2025 DOLLAR TREE - CHRISTMAS O… 105-105-78100.000 58.86 U.S. BANK 323761 01/24/2025 THE HOME DEPOT - CHRISTM… 105-105-78100.000 95.97 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 105-105-52525.000 150.00 U.S. BANK 323761 01/24/2025 DOLLAR TREE - CHRISTMAS AT…105-105-78100.000 10.88 U.S. BANK 323761 01/24/2025 AMAZON - CHRISTMAS AT THE…105-105-78100.000 20.97 U.S. BANK 323761 01/24/2025 LOWES - CHRISTMAS IN THE P… 105-105-78100.000 22.02 U.S. BANK 323761 01/24/2025 AMAZON - CHRISTMAS AT THE…105-105-78100.000 185.59 U.S. BANK 323761 01/24/2025 AMAZON - CHRISTMAS AT THE…105-105-78100.000 196.95 U.S. BANK 323761 01/24/2025 SMART&FINAL - CHRISTMAS A…105-105-78100.000 205.09 U.S. BANK 323761 01/24/2025 RAINBOW SYMPHANY - CHRIS… 105-105-78100.000 318.20 HOME DEPOT CREDIT SERVICES 323743 01/24/2025 CHRISTMAS AT THE PARK LIG… 105-105-78100.000 92.39 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 105-105-64600.000 89.34 ELIZABETH LOPEZ 323774 01/27/2025 CA VOLUNTEERS INTERNSHIP … 105-105-63900.000 872.63 HERC RENTALS INC. 323741 01/24/2025 2024 HOLIDAY EVENT LIGHT R…105-105-78100.000 147.83 STATE OF CA DEPT. OF JUSTICE 323756 01/24/2025 FINGERPRINT SERVICES - INTE… 105-105-63900.000 392.00 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 105-105-66100.000 56.75 ADALAY ANDRADE 323714 01/24/2025 CA VOLUNTEERS INTERN STIP… 105-105-63900.000 1,811.25 FABIOLA LOPEZ 323733 01/24/2025 REIMBURSEMENT - GRANT W… 105-105-67100.000 311.11 JESUS M. TRUJILLO 323747 01/24/2025 2024 HOLIDAY HOUSE DECOR… 105-105-78100.000 100.00 ADRIANA PEREZ 323715 01/24/2025 2024 HOLIDAY HOUSE DECOR… 105-105-78100.000 100.00 ITZEL PANTOJA 323744 01/24/2025 2024 HOLIDAY HOUSE DECOR… 105-105-78100.000 100.00 ARMANDO CASTRO AGUILAR 323720 01/24/2025 2024 HOLIDAY HOUSE DECOR… 105-105-78100.000 100.00 HERC RENTALS INC. 323741 01/24/2025 HERC RENTALS LIGHT TOWER …105-105-78100.000 958.18 MOTEL BUDGET INN 323794 01/30/2025 HOMELESS ASSISTANCE 105-105-63900.000 729.00 EDWIN CARVAJAL CASTRO 323781 01/30/2025 SENIOR SOCIAL SINGER SERVI… 105-105-68200.000 250.00 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 105-22225 85.69 Internal Revenue Service DFT0006470 01/31/2025 Medicare 105-22215 207.08 Internal Revenue Service DFT0006471 01/31/2025 Social Security 105-22215 885.42 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 105-22220 129.28 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 105-22210 419.09 Fund 105 - Community Outreach Total: 13,126.79
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
U.S. BANK 323761 01/24/2025 EMBASSY SUITES - TESLA TRA… 200-205-67200.000 188.02 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 49 -…200-205-67200.000 30.00 U.S. BANK 323761 01/24/2025 EMBASSY SUITES - TESLA TRA… 200-205-67200.000 188.02 U.S. BANK 323761 01/24/2025 SHELL - GAS FOR UNIT 47 ICI T…200-205-67200.000 56.67 10 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 7 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 323761 01/24/2025 INDIAN WELLS RESORT HOTEL …200-205-67200.000 802.16 U.S. BANK 323761 01/24/2025 CHEVRON - GAS FOR UNIT 47 … 200-205-67200.000 67.41 U.S. BANK 323761 01/24/2025 ARCO - GAS FOR UNIT 47 SEX… 200-205-67200.000 60.85 U.S. BANK 323761 01/24/2025 CA POLICE CHIEFS - VISIONARY…200-205-67200.000 600.00 U.S. BANK 323761 01/24/2025 HOTELBOOKING - FBI ACADE… 200-205-67200.000 17.99 U.S. BANK 323761 01/24/2025 HOLIDAY I EXPRESS - FBI ACA… 200-205-67200.000 87.30 BRYAN DE LA TORRE 323724 01/24/2025 MILEAGE REIMBURSEMENT - … 200-205-67200.000 284.08 KENDRICK A. PEARSON 323787 01/30/2025 PER-DIEM - DUI CHECKPOINT … 200-205-67200.000 14.50 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 2,397.00 Fund: 201 - POLICE - OTHER GRANTS
U.S. BANK 323761 01/24/2025 PELETON - TREADMILL MEMB… 201-215-65413.000 44.00 KENDRICK A. PEARSON 323787 01/30/2025 PER-DIEM - DUI CHECKPOINT … 201-215-65414.000 49.50 Fund 201 - POLICE - OTHER GRANTS Total: 93.50
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 220-551-52525.000 225.00 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 220-605-52525.000 225.00 VERIZON WIRELESS 323803 01/30/2025 CELL PHONES - PD 220-605-64600.000 119.02 STATE STREET BANK & TRUST … DFT0006457 01/31/2025 Defer Comp-Misc Employees 220-22430 257.00 STATE STREET BANK & TRUST … DFT0006459 01/31/2025 Defer Comp-GPOA 220-22430 1,890.00 STATE STREET BANK & TRUST … DFT0006460 01/31/2025 Defer Comp-GPSA 220-22430 850.00 STATE STREET BANK & TRUST … DFT0006462 01/31/2025 Defer Comp-Mid Management 220-22430 100.00 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 220-22430 424.32 Greenfield Professional Firefig…323807 01/30/2025 Fire Union Dues 220-22410 94.91 G P O A 323805 01/30/2025 GPOA DUES 220-22410 1,040.00
OPERATING ENGINEERS LOCAL…323808 01/30/2025 Union Dues 220-22420 129.24 GREENFIELD POLICE SERGEAN… 323806 01/30/2025 GPSA DUES 220-22415 300.00 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 220-22225 1,804.16 Internal Revenue Service DFT0006470 01/31/2025 Medicare 220-22215 4,359.96 Internal Revenue Service DFT0006471 01/31/2025 Social Security 220-22215 18,643.00 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 220-22220 7,377.52 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 220-22210 17,478.52 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 55,317.65 Fund: 230 - GAS TAX FUND
U.S. BANK 323761 01/24/2025 BATTERIES + BULBS - 12V LEAD…230-320-65700.000 670.43 PACIFIC GAS & ELECTRIC 28 01/24/2025 TRAFFIC LIGHTS WALNUT/3RD 230-320-64100.000 335.66 PACIFIC GAS & ELECTRIC 28 01/24/2025 TRAFFIC LIGHTS ECR/OAK 230-320-64100.000 101.42 PACIFIC GAS & ELECTRIC 28 01/24/2025 TRAFFIC LIGHTS ECR/TYLER 230-320-64100.000 90.77 PACIFIC GAS & ELECTRIC 28 01/24/2025 TRAFFIC LIGHTS ECR/ELM 230-320-64100.000 101.83 PACIFIC GAS & ELECTRIC 30 01/30/2025 STREE LIGHTS HIGH SCHOOL 230-320-64100.000 352.24 Fund 230 - GAS TAX FUND Total: 1,652.35
Fund: 263 - LLM #1 - LEXINGTON
PACIFIC GAS & ELECTRIC 28 01/24/2025 CAMBRIA - CARDONA CIR 263-360-64100.000 217.06 PACIFIC GAS & ELECTRIC 28 01/24/2025 VINEYARD GREEN 263-360-64100.000 285.97 PACIFIC GAS & ELECTRIC 28 01/24/2025 LLMD LEXINGTON 263-360-64100.000 299.46 PACIFIC GAS & ELECTRIC 30 01/30/2025 LLMD MARIPOSA 263-360-64100.000 250.75 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 LEXINGTON SQUARE SUBDIVIS…263-360-63900.000 1,695.00 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 MARIPOSA PLACE 263-360-63900.000 715.00 MNS ENGINEERS, INC. 29 01/30/2025 SPECIAL ASSESSMENT ENGINE…263-360-63600.000 672.92 SEIU Local 521 323809 01/30/2025 Union Dues 263-22420 5.69 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 263-22430 2.52 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 263-22225 10.44 Internal Revenue Service DFT0006470 01/31/2025 Medicare 263-22215 25.12 Internal Revenue Service DFT0006471 01/31/2025 Social Security 263-22215 107.54 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 263-22220 22.25 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 263-22210 68.24 Fund 263 - LLM #1 - LEXINGTON Total: 4,377.96
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 28 01/24/2025 ST CHRISTOPHER PARK 264-360-64100.000 118.14 PACIFIC GAS & ELECTRIC 28 01/24/2025 HUERTA RESIDENTIAL/VAZQU… 264-360-64100.000 314.34 11 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 8 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount PACIFIC GAS & ELECTRIC 28 01/24/2025 LLMD LAS MANZANITAS 264-360-64100.000 929.83 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 TRADITIONS SUBDIVISION 264-360-63900.000 3,200.00 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 ST CHARLES STREETSCAPE AN… 264-360-63900.000 2,625.00 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 ST CHARLES GAZEBO 264-360-63900.000 1,135.00 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 TERRA VERDE SUBDIVISION 264-360-63900.000 1,710.00 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 ST. CHRISTOPHER PARK 264-360-63900.000 1,115.00 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 LA VINA SUBDIVISION, PHASE …264-360-63900.000 3,510.00 SMITH & ENRIGHT LANDSCAP… 323800 01/30/2025 BAROLO PARK 264-360-63900.000 220.00 MNS ENGINEERS, INC. 29 01/30/2025 SPECIAL ASSESSMENT ENGINE…264-360-63600.000 672.92 MNS ENGINEERS, INC. 29 01/30/2025 SPECIAL ASSESSMENT ENGINE…264-360-63700.000 440.00 SEIU Local 521 323809 01/30/2025 Union Dues 264-22420 5.69 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 264-22430 2.52 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 264-22225 10.44 Internal Revenue Service DFT0006470 01/31/2025 Medicare 264-22215 25.12 Internal Revenue Service DFT0006471 01/31/2025 Social Security 264-22215 107.54 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 264-22220 22.25 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 264-22210 68.24 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 16,232.03
Fund: 265 - SMD #1
MNS ENGINEERS, INC. 29 01/30/2025 SPECIAL ASSESSMENT ENGINE…265-360-63600.000 927.90 SEIU Local 521 323809 01/30/2025 Union Dues 265-22420 5.66 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 265-22430 2.52 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 265-22225 10.40 Internal Revenue Service DFT0006470 01/31/2025 Medicare 265-22215 25.04 Internal Revenue Service DFT0006471 01/31/2025 Social Security 265-22215 107.18 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 265-22220 22.13 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 265-22210 67.88 Fund 265 - SMD #1 Total: 1,168.71
Fund: 266 - SMD #2
MNS ENGINEERS, INC. 29 01/30/2025 SPECIAL ASSESSMENT ENGINE…266-360-63600.000 927.92 SEIU Local 521 323809 01/30/2025 Union Dues 266-22420 5.62 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 266-22430 2.52 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 266-22225 10.41 Internal Revenue Service DFT0006470 01/31/2025 Medicare 266-22215 25.16 Internal Revenue Service DFT0006471 01/31/2025 Social Security 266-22215 107.50 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 266-22220 22.25 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 266-22210 68.18 Fund 266 - SMD #2 Total: 1,169.56
Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 30 01/30/2025 VINTAGE MEADOWS PHASE 267-360-64100.000 445.02 PACIFIC GAS & ELECTRIC 30 01/30/2025 VINTAGE MEADOWS PHASE 267-360-64100.000 446.74 PACIFIC GAS & ELECTRIC 30 01/30/2025 SYCAMORE ST 267-360-64100.000 10.16 MNS ENGINEERS, INC. 29 01/30/2025 SPECIAL ASSESSMENT ENGINE…267-360-63600.000 672.92 Fund 267 - Vintage Meadows LLMD #3 Total: 1,574.84
Fund: 268 - Vintage Meadows SMD #3
MNS ENGINEERS, INC. 29 01/30/2025 SPECIAL ASSESSMENT ENGINE…268-360-63600.000 927.92 Fund 268 - Vintage Meadows SMD #3 Total: 927.92
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 297-597-65500.000 300.00 U.S. BANK 323761 01/24/2025 MICHAELS - PLASTIC WATER G…297-597-65500.000 27.46 U.S. BANK 323761 01/24/2025 CHATGPT - SOFTWARE OFFICE…297-597-65500.000 20.00 U.S. BANK 323761 01/24/2025 AMAZON - STICKERS 297-597-65500.000 15.16 U.S. BANK 323761 01/24/2025 AMAZON - SHOP TOOLS 297-597-65500.000 34.55 U.S. BANK 323761 01/24/2025 AMAZON - RINGS FOR SCIENC… 297-597-65500.000 14.24 U.S. BANK 323761 01/24/2025 AMAZON - RINGS FOR SCIENC… 297-597-65500.000 14.22 U.S. BANK 323761 01/24/2025 AMAZON - IPHONE CHARGER … 297-597-65500.000 10.94 U.S. BANK 323761 01/24/2025 AMAZON - HEADPHONES CUS… 297-597-65500.000 7.65 U.S. BANK 323761 01/24/2025 AMAZON - STAFF UNIFORMS 297-597-65500.000 17.51 U.S. BANK 323761 01/24/2025 AMAZON - SCOTCH TAPE 297-597-65500.000 52.56 12 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 9 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 323761 01/24/2025 AMAZON - FOAM BEADS 297-597-65500.000 73.85 U.S. BANK 323761 01/24/2025 AMAZON - FOAM BEADS 297-597-65500.000 73.85 U.S. BANK 323761 01/24/2025 MICHAELS - PLASTIC WATER G…297-597-65500.000 80.11 U.S. BANK 323761 01/24/2025 SMART&FINAL - PLASTIC CON… 297-597-65500.000 81.19 U.S. BANK 323761 01/24/2025 SMART&FINAL - PLASTIC CUPS…297-597-65500.000 120.18 U.S. BANK 323761 01/24/2025 HARBOR FREIGHT TOOLS - BA… 297-597-65500.000 121.15 U.S. BANK 323761 01/24/2025 MICHAELS - PLASTIC WATER G…297-597-65500.000 201.40 U.S. BANK 323761 01/24/2025 MICHAELS - PLASTIC WATER G…297-597-65500.000 221.99 U.S. BANK 323761 01/24/2025 MICHAELS - PLASTIC WATER G…297-597-65500.000 235.72 U.S. BANK 323761 01/24/2025 ALIEXPRESS - BATTERY HOLDE… 297-597-65500.000 312.64 U.S. BANK 323761 01/24/2025 MICHAELS - PLASTIC WATER G…297-597-65500.000 350.14 U.S. BANK 323761 01/24/2025 SCIENCE TOY MAKER - HELICO…297-597-65500.000 389.50 U.S. BANK 323761 01/24/2025 MICHAELS - PLASTIC WATER G…297-597-65500.000 466.20 U.S. BANK 323761 01/24/2025 STICKER MULE - STICKERS 297-597-65500.000 70.08 U.S. BANK 323761 01/24/2025 AMAZON - WATER PUMPS 297-597-65500.000 133.28 U.S. BANK 323761 01/24/2025 AMAZON - MOUSE TRAPS 297-597-65900.000 20.76 U.S. BANK 323761 01/24/2025 AMAZON - VACUUM FILTER 297-597-65900.000 13.76 U.S. BANK 323761 01/24/2025 SMART&FINAL - MONTEREY B… 297-598-65100.201 108.06 U.S. BANK 323761 01/24/2025 COMPAGNOS MARKET DELI -… 297-598-65100.201 666.54 U.S. BANK 323761 01/24/2025 COSTCO - MONTEREY BAY AQ… 297-598-65100.201 156.34 U.S. BANK 323761 01/24/2025 CHINA PEAK - FAMILY SNOW … 297-598-65100.208 200.00 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 297-597-64600.000 126.51 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 297-597-66100.000 340.52 ALL SAFE INTEGRATED SYSTE… 323718 01/24/2025 QUARTERLY ALARM MONITOR…297-597-63900.000 114.00 STATE STREET BANK & TRUST … DFT0006461 01/31/2025 Defer Comp-Management 297-22430 879.00 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 297-22225 190.62 Internal Revenue Service DFT0006470 01/31/2025 Medicare 297-22215 460.64 Internal Revenue Service DFT0006471 01/31/2025 Social Security 297-22215 1,969.72 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 297-22220 510.85 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 297-22210 1,357.75 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 10,560.64 Fund: 375 - RISK MANAGEMENT
SALINAS VALLEY FORD 323775 01/28/2025 73-48 PD INTERCEPTOR REPAIR 375-115-62110.000 16,764.15 Fund 375 - RISK MANAGEMENT Total: 16,764.15
Fund: 385 - INTERNAL SERVICE
STAPLES ADVANTAGE 323755 01/24/2025 JANITORIAL SUPPLIES - CY 385-311-65600.000 105.14 U.S. BANK 323761 01/24/2025 SHELL - PROPANE FOR TANKS 385-311-65700.000 69.90 U.S. BANK 323761 01/24/2025 AMAZON - CITY CLERK INK 385-125-61400.000 285.18 U.S. BANK 323761 01/24/2025 AMAZON - PW INK 385-125-61400.000 245.25 U.S. BANK 323761 01/24/2025 AMAZON - PW INK 385-125-61400.000 93.61 U.S. BANK 323761 01/24/2025 AMAZON - COMMUNITY DEV … 385-125-61400.000 447.03 U.S. BANK 323761 01/24/2025 UATTEND - TIMECLOCK MAN… 385-125-61700.000 167.53 U.S. BANK 323761 01/24/2025 ADOBE - LICENSE 385-125-61700.000 161.96 U.S. BANK 323761 01/24/2025 RAZZOLINK - RECREATION INT… 385-125-61700.000 99.95 U.S. BANK 323761 01/24/2025 ZOOM - LICENSE 385-125-61700.000 98.85 U.S. BANK 323761 01/24/2025 RAZZOLINK - WWTP INTERNET 385-125-61700.000 89.95 U.S. BANK 323761 01/24/2025 DELL - COMMUNITY ENGAGE… 385-125-65300.000 1,100.48 U.S. BANK 323761 01/24/2025 AMAZON - SERVER BATTERY 385-125-65300.000 704.07 U.S. BANK 323761 01/24/2025 AMAZON - COMMUNITY DEV … 385-125-65300.000 447.03 U.S. BANK 323761 01/24/2025 AMAZON - CITY COUNCIL IPAD…385-125-65300.000 18.40 U.S. BANK 323761 01/24/2025 AMAZON - RECREATION SWIT… 385-125-65300.000 333.92 U.S. BANK 323761 01/24/2025 AMAZON - HARD DRIVE 385-125-65300.000 79.70 U.S. BANK 323761 01/24/2025 AMAZON - COMMUNITY DEV … 385-125-65300.000 294.91 U.S. BANK 323761 01/24/2025 AMAZON - DOCKING STATION 385-125-65300.000 92.95 U.S. BANK 323761 01/24/2025 AMAZON - KEYBOARD 385-125-65300.000 164.24 U.S. BANK 323761 01/24/2025 AMAZON - COMMUNITY ENG… 385-125-65300.000 19.70 U.S. BANK 323761 01/24/2025 AMAZON - CHAMBERS PC 385-125-65300.000 307.70 U.S. BANK 323761 01/24/2025 AMAZON - KEYBOARD 385-125-65300.000 38.31 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 385-125-52525.000 75.00 U.S. BANK 323761 01/24/2025 PARTY CITY - EMPLOYEE CHRI… 385-160-65100.000 32.75 13 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 10 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 323761 01/24/2025 RANCHO - EMPLOYEE CHRIST… 385-160-65100.000 34.80 U.S. BANK 323761 01/24/2025 COSTCO - EMPLOYEE CHRIST… 385-160-65100.000 255.80 U.S. BANK 323761 01/24/2025 THOMSON REUTERS - CLEAR … 385-125-61700.000 218.30 U.S. BANK 323761 01/24/2025 THOMSON REUTERS - CLEAR I… 385-125-61700.000 218.30 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 385-125-64600.000 42.17 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 385-160-64600.000 42.17 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 385-311-64600.000 42.17 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 LEAK REPAIR SUPPLIES 385-311-65900.000 92.83 GREENFIELD TRUE VALUE 323740 01/24/2025 REBAR 385-311-65700.000 11.99 GREENFIELD TRUE VALUE 323740 01/24/2025 HARDWARE SUPPLIES 385-311-65900.000 13.13 O'REILLY AUTO PARTS 323749 01/24/2025 7932 - OIL/AIR/CABIN FILTERS 385-311-65000.000 87.82 O'REILLY AUTO PARTS 323749 01/24/2025 7932 - WIPER BLADE 385-311-65000.000 72.80 O'REILLY AUTO PARTS 323749 01/24/2025 ALL FLEET - ANTIFREEZE 385-311-65000.000 105.05 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 385-311-66100.000 170.26 EAST BAY TIRE CO. 323731 01/24/2025 7201 - FOUR NEW TIRES 385-311-65000.000 950.34 O'REILLY AUTO PARTS 323749 01/24/2025 7201 - AIR/CABIN/OIL FILTERS 385-311-65000.000 148.28 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 MEASURING/CALIBRATION PI… 385-311-65700.000 17.62 COMMERCIAL TRUCK CO. 323780 01/30/2025 7924 - SWITCH HEADLIGHT 385-311-65000.000 63.61 AGILE OCCUPATIONAL MEDIC… 323716 01/24/2025 TB SKIN TEST SERVICE - POLICE…385-160-68100.000 55.00 O'REILLY AUTO PARTS 323798 01/30/2025 7936 - CABIN FILTER 385-311-65000.000 13.02 TPX COMMUNICATIONS 323801 01/30/2025 PHONE SERVICES 385-125-64500.000 2,043.66 CINTAS CORPORATION #630 323726 01/24/2025 UNIFORMS 385-311-65200.000 11.50 CINTAS CORPORATION #630 323726 01/24/2025 JANITORIAL SUPPLIES 385-311-65600.000 30.27 O'REILLY AUTO PARTS 323798 01/30/2025 7338 - OIL FILTER 385-311-65000.000 5.79 O'REILLY AUTO PARTS 323798 01/30/2025 7338 - TRANSMISSION FLUID 385-311-65000.000 122.55 GREENFIELD TRUE VALUE 323784 01/30/2025 VIN HOSE WATER 385-311-65700.000 4.00 O'REILLY AUTO PARTS 323798 01/30/2025 7945 - OIL FILTER 385-311-65000.000 13.02 O'REILLY AUTO PARTS 323798 01/30/2025 7345 - WIPER BLADE 385-311-65000.000 52.54 O'REILLY AUTO PARTS 323798 01/30/2025 ANTIFREEZE 385-311-65000.000 118.19 PACIFIC GAS & ELECTRIC 30 01/30/2025 CITY CAMERAS 385-125-61700.000 1,147.92 O'REILLY AUTO PARTS 323798 01/30/2025 7338 - OIL DRAIN PLUG 385-311-65000.000 7.16 URETSKY SECURITY 323802 01/30/2025 COURT RECORD CHECK - A. AL…385-160-68100.000 100.00 ANA M. CORDERO 323777 01/30/2025 SPANISH ORAL TESTS 385-160-63900.000 270.00 STATE STREET BANK & TRUST … DFT0006461 01/31/2025 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0006462 01/31/2025 Defer Comp-Mid Management 385-22430 79.99 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 385-22430 150.00 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 385-22225 153.24 Internal Revenue Service DFT0006470 01/31/2025 Medicare 385-22215 370.40 Internal Revenue Service DFT0006471 01/31/2025 Social Security 385-22215 1,583.74 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 385-22220 682.18 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 385-22210 1,624.75 Fund 385 - INTERNAL SERVICE Total: 16,949.87
Fund: 390 - CAPITAL PROJECTS FUND
NJA ARCHITECTURE 323796 01/30/2025 NEW COMMUNITY CENTER-A… 390-390-89141.000 22,374.20 MNS ENGINEERS, INC. 27 01/24/2025 EMERGENCY GENERATOR PR… 390-390-81605.000 405.00 MNS ENGINEERS, INC. 29 01/30/2025 WALNUT AVE IMPROVEMENT… 390-390-81617.000 170.00 MNS ENGINEERS, INC. 29 01/30/2025 12TH ST. FROM OAK TO ELM … 390-390-83146.000 504.00 MNS ENGINEERS, INC. 29 01/30/2025 GREENFIELD ENTRY WAY SIGN 390-390-89115.000 420.00 MNS ENGINEERS, INC. 29 01/30/2025 2023 PAVEMENT MANAGEM… 390-390-83142.000 515.00 MNS ENGINEERS, INC. 29 01/30/2025 PARKS AND REC DEPARTMENT…390-390-89141.000 937.50 OVERHEAD DOOR 323750 01/24/2025 FIRE STATION SECURITY FENC… 390-390-89300.000 40,014.39 F. LODUCA CO. 323732 01/24/2025 TOM ROGER MUSEUM GRADI… 390-390-89740.000 15,567.93 F. LODUCA CO. 323732 01/24/2025 ENTRY SIGN REPLACEMENT P… 390-390-89115.000 47,063.59 Fund 390 - CAPITAL PROJECTS FUND Total: 127,971.61
Fund: 503 - SEWER FUND
STAPLES ADVANTAGE 323755 01/24/2025 JANITORIAL SUPPLIES - WWTP 503-335-65600.000 117.96 U.S. BANK 323761 01/24/2025 SUPERBREAKERS - OVERLOADS…503-333-66400.000 212.67 U.S. BANK 323761 01/24/2025 AMAZON - WWTP DANGER SI… 503-335-65900.000 164.10 U.S. BANK 323761 01/24/2025 AMAZON - WWTP WARNING S…503-335-65900.000 233.88 U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 503-191-52525.000 112.50 14 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 11 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 323761 01/24/2025 DOLLAR GENERAL - FOG PRO… 503-333-65100.000 10.13 TRI-CITIES DISPOSAL 323759 01/24/2025 WWTP- SLUDGE DISPOSAL 503-335-63800.000 4,404.89 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 503-330-64600.000 84.34 CASEY PRINTING 323725 01/24/2025 UTILITY BILLS FY 2024-2025 503-191-61200.000 450.07 CASEY PRINTING 323725 01/24/2025 UTILITY BILLS FY 2024-2025 503-191-63800.000 450.07 CITY OF SOLEDAD 323727 01/24/2025 SLUDGE REMOVAL DUMPING …503-335-63800.000 5,950.00 GREEN RUBBER-KENNEDY AG 323737 01/24/2025 WWTP - PIPE WRAP TAPE/W… 503-335-65700.000 140.70 HM SUPPLIES, INC. 323742 01/24/2025 SCREWS/WASHES/MAINTEN… 503-335-65700.000 52.44 GREEN RUBBER-KENNEDY AG 323737 01/24/2025 7737/7738 - P/E OIL AND HO… 503-335-66300.000 165.35 VALLEY SAW & GARDEN EQUI… 323770 01/24/2025 14" BRONZE BLADE 503-335-65700.000 86.31 O'REILLY AUTO PARTS 323749 01/24/2025 7730 - TRACTOR FLUID 503-335-66300.000 82.11 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 503-335-66100.000 638.32 GREENFIELD TRUE VALUE 323740 01/24/2025 WWTP ZINC QUICK LINK 503-335-65700.000 34.60 GREENFIELD TRUE VALUE 323740 01/24/2025 SINGLE SIDED KEY 503-335-65900.000 29.64 GREENFIELD TRUE VALUE 323740 01/24/2025 SPRAYFIELDS MATERIAL 503-335-65700.000 108.24 JAIME MARTINEZ 323746 01/24/2025 REIMBURSEMENT - WWTP EX… 503-335-67200.000 229.99 TYLER TECHNOLOGIES 323760 01/24/2025 INSITE TRANSACTION FEES - U…503-191-63300.000 2,072.50 MNS ENGINEERS, INC. 29 01/30/2025 WWTP DESIGN PROJECT MAN… 503-390-89133.000 12,622.50 MNS ENGINEERS, INC. 29 01/30/2025 SMALL PROJECT AND ENCROA…503-330-63700.000 131.25 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 PVC COUPLING SOC 503-335-65700.000 108.78 CINTAS CORPORATION #630 323726 01/24/2025 UNIFORMS 503-335-65200.000 73.47 HERC RENTALS INC. 323741 01/24/2025 TEST PUMP PLUG 503-335-65700.000 1,609.10 SEIU Local 521 323809 01/30/2025 COPE - Union Dues 503-22420 10.51 SEIU Local 521 323809 01/30/2025 Union Dues 503-22420 209.38 STATE STREET BANK & TRUST … DFT0006456 01/31/2025 Defer Comp-Misc Employees 503-22430 111.04 STATE STREET BANK & TRUST … DFT0006461 01/31/2025 Defer Comp-Management 503-22430 70.01 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 503-22430 39.92 DEPT OF CHILD SUPPORT SERV…DFT0006466 01/31/2025 Misc Withholding 503-22450 825.33 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 503-22225 267.37 Internal Revenue Service DFT0006470 01/31/2025 Medicare 503-22215 646.40 Internal Revenue Service DFT0006471 01/31/2025 Social Security 503-22215 2,763.28 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 503-22220 677.81 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 503-22210 1,841.85 Fund 503 - SEWER FUND Total: 37,838.81
Fund: 504 - WATER FUND
U.S. BANK 323761 01/24/2025 AIRMEDCARE - MEMBERSHIP … 504-191-52525.000 112.50 G&C CONSULTING, INC. 323735 01/24/2025 GM SERVICES 504-12393 3,000.00 G&C CONSULTING, INC. 323735 01/24/2025 GM SERVICES 504-390-86206.000 3,000.00 VERIZON WIRELESS 323771 01/24/2025 PW PHONES 504-340-64600.000 84.34 CASEY PRINTING 323725 01/24/2025 UTILITY BILLS FY 2024-2025 504-191-61200.000 450.07 CASEY PRINTING 323725 01/24/2025 UTILITY BILLS FY 2024-2025 504-191-63800.000 450.07 AT&T 323721 01/24/2025 WATER LINES 504-345-64500.000 66.99 TODD GROUNDWATER 323758 01/24/2025 ARROYO SECO GSA-GSP 504-12393 277.50 TODD GROUNDWATER 323758 01/24/2025 ARROYO SECO GSA-GSP 504-390-86206.000 277.50 TODD GROUNDWATER 323758 01/24/2025 ARROYO SECO GW QUALITY 504-12393 518.12 TODD GROUNDWATER 323758 01/24/2025 ARROYO SECO GW QUALITY 504-390-86206.000 518.13 SOUTHERN COUNTIES LUBRIC… 323754 01/24/2025 GASOLINE/DIESEL 504-340-66100.000 638.32 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - ARROYO SE… 504-12105 62.98 LOZANO SMITH, LLP 323790 01/30/2025 LEGAL SERVICES - ARROYO SE… 504-390-86206.000 62.98 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 3735 - TURBO NOZZLE/GALV … 504-345-66300.000 80.18 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 WELD-ON GLUE/PVC/ADAPTE… 504-345-65700.000 92.52 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 1-1/2" GALV MALL UNION/PVC 504-345-65700.000 62.18 TYLER TECHNOLOGIES 323760 01/24/2025 INSITE TRANSACTION FEES - U…504-191-63300.000 2,072.50 MNS ENGINEERS, INC. 29 01/30/2025 SMALL PROJECT AND ENCROA…504-340-63700.000 131.25 GREEN RUBBER-KENNEDY AG 323783 01/30/2025 STANDAR SUPPLIES - WATER L…504-345-65700.000 150.85 GREENFIELD TRUE VALUE 323784 01/30/2025 COUPLING, ADAPTERS 504-345-65700.000 6.45 CINTAS CORPORATION #630 323726 01/24/2025 UNIFORMS 504-345-65200.000 73.47 FLUID RESOURCE MANAGEM… 323734 01/24/2025 SAMPLING STATION SUPPLIES 504-345-65700.000 205.49 O'REILLY AUTO PARTS 323798 01/30/2025 9803 - OIL/FUEL FILTERS 504-345-66300.000 31.17 FLUID RESOURCE MANAGEM… 323782 01/30/2025 WATER SYSTEM MANAGEME… 504-345-63900.000 4,835.00 15 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 12 of 18
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount FLUID RESOURCE MANAGEM… 323782 01/30/2025 WATER SYSTEM MANAGEME… 504-345-63900.000 1,332.50 SEIU Local 521 323809 01/30/2025 COPE - Union Dues 504-22420 15.30 SEIU Local 521 323809 01/30/2025 Union Dues 504-22420 180.62 STATE STREET BANK & TRUST … DFT0006456 01/31/2025 Defer Comp-Misc Employees 504-22430 111.02 STATE STREET BANK & TRUST … DFT0006461 01/31/2025 Defer Comp-Management 504-22430 69.99 STATE STREET BANK & TRUST … DFT0006463 01/31/2025 Defer Comp-Misc Employees 504-22430 37.50 STATE OF CALIFORNIA EDD DFT0006469 01/31/2025 SDI 504-22225 247.39 Internal Revenue Service DFT0006470 01/31/2025 Medicare 504-22215 597.98 Internal Revenue Service DFT0006471 01/31/2025 Social Security 504-22215 2,557.24 STATE OF CALIFORNIA EDD DFT0006472 01/31/2025 State Withholding 504-22220 669.35 Internal Revenue Service DFT0006473 01/31/2025 Federal Tax Withholding 504-22210 1,520.50 Fund 504 - WATER FUND Total: 24,599.95
Grand Total: 577,399.25
16 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 13 of 18
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 198,952.68
102 - Fire General 45,723.23
105 - Community Outreach 13,126.79
200 - SUPPLEMENTAL LAW ENFORCEMENT 2,397.00
201 - POLICE - OTHER GRANTS 93.50
220 - Supplemental Transactions & Use Tax Fund (V & W) 55,317.65 230 - GAS TAX FUND 1,652.35
263 - LLM #1 - LEXINGTON 4,377.96
264 - LLM #2 - TERRA VERDE, ETC 16,232.03
265 - SMD #1 1,168.71
266 - SMD #2 1,169.56
267 - Vintage Meadows LLMD #3 1,574.84
268 - Vintage Meadows SMD #3 927.92
297 - GREENFIELD SCIENCE WORKSHOP 10,560.64
375 - RISK MANAGEMENT 16,764.15
385 - INTERNAL SERVICE 16,949.87
390 - CAPITAL PROJECTS FUND 127,971.61
503 - SEWER FUND 37,838.81
504 - WATER FUND 24,599.95
Grand Total: 577,399.25
Account Summary
Account Number Account Name Payment Amount
100-101-63100.000 Administration Services 587.40
100-101-64600.000 Cell Phone Charges 190.05
100-101-65100.000 General Operating Suppl… 0.00
100-101-68300.000 Memberships 10,012.00
100-110-52525.000 Self Insurance 75.00
100-110-63900.000 General Services 246.00
100-110-64600.000 Cell Phone Charges 42.17
100-110-65100.000 General Operating Suppl… 157.56
100-110-67100.000 Meetings & Conferences 58.43
100-110-67600.000 Publications 168.49
100-111-61200.000 Printing and Copying 174.11
100-111-63700.000 Public Works Services 225.00
100-111-65100.000 General Operating Suppl… 141.25
100-111-65600.000 Janitorial Supplies 178.81
100-111-65900.000 Building Maintenance S… 467.26
100-111-66100.000 Gasoline & Oil 56.75
100-150-63100.000 Administration Services 11,243.63
100-170-52525.000 Self Insurance 75.00
100-170-67100.000 Meetings & Conferences 597.26
100-190-52525.000 Self Insurance 225.00
100-190-61400.000 Office Supplies 194.80
100-190-63300.000 Financial Services 2,214.16
100-190-67100.000 Meetings & Conferences 525.00
100-190-68300.000 Memberships 300.00
100-191-64400.000 Waste Disposal 4,832.36
100-201-52525.000 Self Insurance 450.00
100-201-61200.000 Printing and Copying 1,157.44
100-201-61400.000 Office Supplies 465.68
100-201-65100.000 General Operating Suppl… 1,192.41
100-201-65200.000 Uniforms/Personnel Equ… 235.74
100-201-65600.000 Janitorial Supplies 137.06
100-201-68200.000 Community Outreach 163.46
100-201-68300.000 Memberships 95.00
100-215-52525.000 Self Insurance 1,125.00
17 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 14 of 18
Account Summary
Account Number Account Name Payment Amount
100-215-63400.000 Police Services 371.68
100-215-64600.000 Cell Phone Charges 1,825.21
100-215-65100.000 General Operating Suppl… 172.87
100-215-65200.000 Uniforms/Personnel Equ… 600.00
100-215-65400.000 Police Supplies 599.59
100-215-66100.000 Gasoline & Oil 4,680.98
100-215-67200.000 Other Training 472.52
100-215-71400.000 Police Equipment 1,759.41
100-22210 Federal Withholding Tax… 14,239.61
100-22215 FICA Payable 21,375.64
100-22220 State Withholding Tax P… 5,535.98
100-22225 S.D.I. Payable 1,665.91
100-22410 G.P.O.A. Union Dues Pay… 320.00
100-22415 G.P.S.A. Union Dues Pay… 300.00
100-22420 S.E.I.U. Union Dues Paya… 403.00
100-22430 Deferred Comp Payable 4,062.44
100-22431 Roth 4,131.69
100-22435 PERS Loan Payable 1,146.06
100-22481 POLICE AMMUNITION 86.68
100-22491 MBASIA 65.69
100-22567 Planning Deposits - Roba… 195.00
100-22569 Planning Deposits - Appl… 1,170.00
100-22570 Planning Deposits - 802 … 390.00
100-230-63400.000 Animal Control Services 11,713.00
100-230-64600.000 Cell Phone Charges 163.78
100-24609 Civil Deposit - Walnut Gr… 5,002.50
100-24709 Civil Review Deposit- Avi… 110.00
100-24716 Civil Deposit - 1032 Wal… 5,002.50
100-24717 Civil Review Deposit - M… 440.00
100-24720 Civil Review Deposit - Gr… 17,579.25
100-25300 PD Community Events 614.63
100-26001 Suspense Account -513.35
100-26160 State Strong Motion Fees 52.15
100-310-52525.000 Self Insurance 1,575.00
100-310-63700.000 Public Works Services 175.00
100-310-65200.000 Uniforms/Personnel Equ… 183.71
100-310-67100.000 Meetings & Conferences 675.00
100-320-64600.000 Cell Phone Charges 21.09
100-320-65200.000 Uniforms / Personnel Eq… 72.72
100-320-65700.000 Public Works Supplies 510.94
100-320-66100.000 Gasoline & Oil 343.97
100-320-66300.000 General Operations Equi… 1,290.13
100-550-64100.000 Electricity 283.48
100-550-64600.000 Cell Phone Charges 21.08
100-550-65200.000 Uniforms/Personnel Equ… 72.73
100-550-65700.000 Public Works Supplies 86.31
100-550-66100.000 Gasoline & Oil 414.88
100-550-66300.000 General Operations Equi… 932.87
100-550-71500.000 Parks/Public Works Equi… 37,647.00
100-551-63500.000 Recreation Services 3,664.29
100-551-63900.000 General Services 317.39
100-551-64100.000 Electricity 603.44
100-551-64200.000 Gas Utility 524.21
100-551-64600.000 Cell Phone Charges 215.85
100-551-65100.000 General Operating Suppl… 59.29
100-551-65600.000 Jantorial Supplies 16.37
100-551-66100.221 Gasoline & Oil 113.51
100-590-63900.000 General Services 150.00
18 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 15 of 18
Account Summary
Account Number Account Name Payment Amount
100-601-52525.000 Self Insurance 300.00
100-601-61400.000 Office Supplies 50.47
100-601-63100.000 Adminstration Servicess 2,700.00
100-601-64600.000 Cell Phone Charges 42.17
100-601-66100.000 Gasoline & Oil 56.75
100-601-73710.000 Community Marketing P… 139.33
100-601-73720.000 LEAP Grant Expenditure 1,950.00
102-22210 Federal Withholding Tax… 12,827.12
102-22215 FICA Payable 13,832.86
102-22220 State Withholding Tax P… 5,760.20
102-22225 S.D.I Payable 1,084.93
102-22410 Union Dues Payable 220.09
102-22430 Deferred Comp Payable 603.65
102-22450 Wage Garnishments Pay… 346.15
102-250-52525.000 Self Insurance 750.00
102-250-61100.000 Postage 12.10
102-250-61400.000 Office Supplies 127.67
102-250-64100.000 Electricity 1,165.19
102-250-64200.000 Gas Utility 325.24
102-250-64600.000 Cell Phone Charges 168.68
102-250-65100.000 General Operating Suppl… 22.83
102-250-65400.000 Firefighter Supplies/Prev… 1,008.99
102-250-65600.000 Jantorial Supplies 255.36
102-250-65900.000 Building Maintenance S… 5,807.59
102-250-66100.000 Gasoline & Oil 645.33
102-250-66300.000 General Operations Equi… 720.25
102-250-68300.000 Memberships 39.00
105-105-52525.000 Self Insurance 150.00
105-105-61400.000 Office Supplies 47.23
105-105-63900.000 General Services 4,268.25
105-105-64600.000 Cell Phone Charges 89.34
105-105-66100.000 Gasoline & Oil 56.75
105-105-67100.000 Meetings & Conferences 1,988.82
105-105-68200.000 Community Outreach 838.97
105-105-68300.000 Memberships 120.00
105-105-78100.000 Community Events 3,806.80
105-105-78150.000 Youth Program 34.07
105-22210 Federal Withholding Tax… 419.09
105-22215 FICA Payable 1,092.50
105-22220 State Withholding Tax P… 129.28
105-22225 S.D.I. Payable 85.69
200-205-67200.000 Other Training 2,397.00
201-215-65413.000 LEO Wellness and Menta… 44.00
201-215-65414.000 CHP Cannabis Tax Fund … 49.50
220-22210 Federal Withholding Tax… 17,478.52
220-22215 FICA Payable 23,002.96
220-22220 State Withholding Tax P… 7,377.52
220-22225 S.D.I. Payable 1,804.16
220-22410 G.P.O.A. Union Dues Pay… 1,134.91
220-22415 G.P.S.A. Union Dues Pay… 300.00
220-22420 S.E.I.U. Union Dues Paya… 129.24
220-22430 Deferred Comp Payable 3,521.32
220-551-52525.000 Self Insurance 225.00
220-605-52525.000 Self Insurance 225.00
220-605-64600.000 Cell Phone Charges 119.02
230-320-64100.000 Electricity 981.92
230-320-65700.000 Public Works Supplies 670.43
263-22210 Federal Withholding Tax… 68.24
19 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 16 of 18
Account Summary
Account Number Account Name Payment Amount
263-22215 FICA Payable 132.66
263-22220 State Withholding Tax P… 22.25
263-22225 S.D.I. Payable 10.44
263-22420 S.E.I.U. Union Dues Paya… 5.69
263-22430 Deferred Comp Payable 2.52
263-360-63600.000 Assessment District Con… 672.92
263-360-63900.000 General Services 2,410.00
263-360-64100.000 Electricity 1,053.24
264-22210 Federal Withholding Tax… 68.24
264-22215 FICA Payable 132.66
264-22220 State Withholding Tax P… 22.25
264-22225 S.D.I. Payable 10.44
264-22420 S.E.I.U. Union Dues Paya… 5.69
264-22430 Deferred Comp Payable 2.52
264-360-63600.000 Assessment District Con… 672.92
264-360-63700.000 Public Works Services 440.00
264-360-63900.000 General Services 13,515.00
264-360-64100.000 Electricity 1,362.31
265-22210 Federal Withholding Tax… 67.88
265-22215 FICA Payable 132.22
265-22220 State Withholding Tax P… 22.13
265-22225 S.D.I. Payable 10.40
265-22420 S.E.I.U. Union Dues Paya… 5.66
265-22430 Deferred Comp Payable 2.52
265-360-63600.000 Assessment District Con… 927.90
266-22210 Federal Withholding Tax… 68.18
266-22215 FICA Payable 132.66
266-22220 State Withholding Tax P… 22.25
266-22225 S.D.I. Payable 10.41
266-22420 S.E.I.U. Union Dues Paya… 5.62
266-22430 Deferred Comp Payable 2.52
266-360-63600.000 Assessment District Con… 927.92
267-360-63600.000 Community Developmen… 672.92
267-360-64100.000 Electricity 901.92
268-360-63600.000 Community Developmen… 927.92
297-22210 Federal Withholding Tax… 1,357.75
297-22215 FICA Payable 2,430.36
297-22220 State Withholding Tax P… 510.85
297-22225 S.D.I. Payable 190.62
297-22430 Deferred Comp Payable 879.00
297-597-63900.000 General Services 114.00
297-597-64600.000 Cell Phone Charges 126.51
297-597-65500.000 Recreation Supplies 3,445.57
297-597-65900.000 Building Maintenance S… 34.52
297-597-66100.000 Gasoline & Oil 340.52
297-598-65100.201 General Operating Suppl… 930.94
297-598-65100.208 General Operating Suppl… 200.00
375-115-62110.000 Claims 16,764.15
385-125-52525.000 Self Insurance 75.00
385-125-61400.000 Office Supplies 1,071.07
385-125-61700.000 Software Maintenance C… 2,202.76
385-125-64500.000 Phone Charges 2,043.66
385-125-64600.000 Cell Phone Charges 42.17
385-125-65300.000 Technology Supplies 3,601.41
385-160-63900.000 General Services 270.00
385-160-64600.000 Cell Phone Charges 42.17
385-160-65100.000 General Operating Suppl… 323.35
385-160-68100.000 Recruitment 155.00
20 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 17 of 18
Account Summary
Account Number Account Name Payment Amount
385-22210 Federal Withholding Tax… 1,624.75
385-22215 FICA Payable 1,954.14
385-22220 State Withholding Tax P… 682.18
385-22225 S.D.I. Payable 153.24
385-22430 Deferred Comp Payable 379.99
385-311-64600.000 Cell Phone Charges 42.17
385-311-65000.000 Vehicle & Equip. Parts & … 1,760.17
385-311-65200.000 Uniforms / Personnel Eq… 11.50
385-311-65600.000 Janitorial Supplies 135.41
385-311-65700.000 Public Works Supplies 103.51
385-311-65900.000 Building Maintenance S… 105.96
385-311-66100.000 Gasoline & Oil 170.26
390-390-81605.000 Citywide Generators 405.00
390-390-81617.000 Walnut Ave Widening a… 170.00
390-390-83142.000 3-Year Street Rehabilitat… 515.00
390-390-83146.000 2306 12th Street Improv… 504.00
390-390-89115.000 North and South Entran… 47,483.59
390-390-89141.000 New Community Center 23,311.70
390-390-89300.000 Firehouse Modification 40,014.39
390-390-89740.000 Tom Rogers Visitors Cen… 15,567.93
503-191-52525.000 Self Insurance 112.50
503-191-61200.000 Printing and Copying 450.07
503-191-63300.000 Financial Services 2,072.50
503-191-63800.000 Utility Bill Services 450.07
503-22210 Federal Withholding Tax… 1,841.85
503-22215 FICA Payable 3,409.68
503-22220 State Withholding Tax P… 677.81
503-22225 S.D.I. Payable 267.37
503-22420 S.E.I.U. Union Dues Paya… 219.89
503-22430 Deferred Comp Payable 220.97
503-22450 Wage Garnishments Pay… 825.33
503-330-63700.000 Public Works Services 131.25
503-330-64600.000 Cell Phone Charges 84.34
503-333-65100.000 General Operating Suppl… 10.13
503-333-66400.000 Sewer Operations Equi… 212.67
503-335-63800.000 Sewer & Water Services 10,354.89
503-335-65200.000 Uniforms / Personnel Eq… 73.47
503-335-65600.000 Janitorial Supplies 117.96
503-335-65700.000 Public Works Supplies 2,140.17
503-335-65900.000 Building Maintenance S… 427.62
503-335-66100.000 Gasoline & Oil 638.32
503-335-66300.000 General Equipment Ope… 247.46
503-335-67200.000 Other Training 229.99
503-390-89133.000 New WWTP Design 2022 12,622.50
504-12105 Accounts Receivable 62.98
504-12393 Clark Colony - GSP Impl… 3,795.62
504-191-52525.000 Self Insurance 112.50
504-191-61200.000 Printing and Copying 450.07
504-191-63300.000 Financial Services 2,072.50
504-191-63800.000 Utility Bill Services 450.07
504-22210 Federal Withholding Tax… 1,520.50
504-22215 FICA Payable 3,155.22
504-22220 State Withholding Tax P… 669.35
504-22225 S.D.I. Payable 247.39
504-22420 S.E.I.U. Union Dues Paya… 195.92
504-22430 Deferred Comp Payable 218.51
504-340-63700.000 Public Works Services 131.25
504-340-64600.000 Cell Phone Charges 84.34
21 Expense Approval Report Payment Dates: 1/24/2025 - 2/6/2025 2/6/2025 1:18:39 PM Page 18 of 18
Account Summary
Account Number Account Name Payment Amount
504-340-66100.000 Gasoline & Oil 638.32
504-345-63900.000 General Services 6,167.50
504-345-64500.000 Phone Charges 66.99
504-345-65200.000 Uniforms / Personnel Eq… 73.47
504-345-65700.000 Public Works Supplies 517.49
504-345-66300.000 General Operations Equi… 111.35
504-390-86206.000 GSA - GSP Implementati… 3,858.61
Grand Total: 577,399.25
Project Account Summary
Project Account Key Payment Amount
**None** 577,399.25
Grand Total: 577,399.25
22 City Council Minutes
January 28, 2025
Page | 1

CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 28, 2025

CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez, Councilmember Jones and Garcia

ABSENT: Councilmember Ortiz
STAFF: City Manager Wood, Chief Mixer, Public Works Director Tugel, Economic & Community Development Director Mugan, Science Workshop Coordinator Sanchez, City Attorney Thompson, IT Director Espinosa, City Clerk Rathbun GUESTS: Gail Stuart-White, Angelia Besenaice, Cynthia Zavala, Stephanie Garcia

EXCUSE COUNCILMEMBER ABSENCES
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Garcia to excuse Councilmember Ortiz. All in favor. Motion carried.

INVOCATION
Invocation by Mr. Valenzuela.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

AGENDA REVIEW
City Manager Wood asked that the Council pull J-4, Update – Public Works Department, and stated that it would be on the next agenda. City Council concurred.

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Angelia Besenaice stated that she was representing many people, and she came to the City Council to asked them to leave the on-call services for the bus. She stated that RIDES was not the same and it was for medical appointments only and sometimes it was late. She stated that the on-call services were the best and it picked up at their homes and a lot of people used it. She stated that the community needed this service and asked that the Council please not end the on-call services.

COMMENTS FROM CITY COUNCIL
Councilmember Jones stated that she attended the League of California Cities Academy and that it was very informative. She stated that she attended many sessions and one of the sessions she attended was regarding suicide prevention for students and their parents. 23 City Council Minutes
January 28, 2025
Page | 2
Councilmember Garcia stated that that she also attended the conference and that it was very informative. She gave a shout out to the Neighborhood Pet Project that helps with the feral cats and that it was headed by Dorothy Jones and Maria Villagomez.

Mayor Pro-tem Rodriguez stated that Monterey-Salinas Transit (MST) had been receiving a lot of phone calls and many residents have shown up at the meeting regarding the on-call bus service. She stated that the vote to end the service had happened over two years ago at a MST meeting. She stated that this was so far in motion that MST was not going to stop the process. She also stated that MST was working on some sort of limited on-call service or something else to help the residents; however, wanted the residents to know that things do take a long time but they were working on some type of solution.

She also stated that there was a big sense of fear in the community regarding the ICE activity and stated that she had reached out to Chief Mixer regarding this. She encouraged everyone to know their rights regarding what they could and could not do. She also stated that the executive order on the freeze regarding education funding that was given was not affecting the students at this time and wanted the students to know that. She stated that she would share information regarding this matter as she received it.

Mayor White stated that there were cards at City Hall for residents regarding their rights. He announced the different senior activities that were going on such as yoga, art, cooking, etc. and the senior social. He stated that the recreation department was looking for people to become Jr. Giants ambassadors for the Jr. Giants baseball program. He also stated that he, City Manager Wood and the developers from Mira Monte development met to try to make the project more attractive. He stated that he was happy that the Council had set the Teambuilding session for March 19th.

CONSENT ITEMS
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Jones to approve the consent items including Warrants #323589 through #323689 and Bank Drafts #6437 through #6454 in the amount of $986,842.25 approve Minutes of the January 14, 2025 City Council Meeting, receive and file the departmental reports – Police Department and adopt Resolution #2025-08, “A Resolution of the City Council of the City of Greenfield Adopting the Final Salinas Valley Safe Routes to School Plan Prepared by the Transportation Agency of Monterey County (TAMC)”. All in favor. Motion carried.

MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS AND RESOLUTIONS PRESENTATION – URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING BY

DAWN YONEMITSU, COUNTY OF MONTEREY
Powerpoint presentation was given by Darby Marshall, County of Monterey.

UPDATE – PARKING PILOT PROGRAM
Update was given by Chief Mixer.

There was discussion among the Council and staff, and it was the consensus of the Council to have an extension of the pilot program and that this item be brought back to the Council for approval.

UPDATE – COMMUNITY ENGAGEMENT DEPARTMENT
Powerpoint presentation and update was given by Community Engagement Coordinator Lopez. 24 City Council Minutes
January 28, 2025
Page | 3

CITY COUNCIL BUSINESS

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AWARDING THE

FIRE DEPARTMENT APPARATUS BAY DOOR PROJECT TO CALIFORNIA OVERHEAD DOOR IN THE AMOUNT OF $91,150
RESOLUTION #2025-09
Staff report was given by Public Works Director Tugel.

A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Garcia to adopt Resolution #2025-09, “A Resolution of the City Council of the City of Greenfield Awarding the Fire Department Apparatus Bay Door Project to California Overhead Door in the Amount of $91,150”.

All in favor. Motion carried.

DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING ADVISORY BODY MEMBER

APPOINTMENTS
Staff report was given by City Attorney Thompson.

Cynthia Zavala recommended that the Council extend the area to appoint members to boards beyond one mile; maybe include Arroyo Seco area.

Stephanie Garcia asked if the Council could change the by-laws of the Planning Commission or did the Planning Commission do that. City Attorney Thompson stated that the City Council could change the bylaws; however, the Planning Commission does review and recommend any changes.

Mayor White stated that he would like to keep the process as is.

Mayor Pro-tem Rodrigez stated that she disagreed and that it should be open to all residents. She also stated that she found discrepancies between the Government Code and the Municipal Code. She asked the City Attorney look into it and stated that it should be corrected.

Councilmember Garcia stated that she wanted to be fair to everyone and that everyone should have to apply. She stated that if the current Commissioner was the best person for the job, he/she would be reappointed.

Councilmember Jones stated that she wanted to keep it as is.

There was additional discussion among the Council.

City Attorney Thompson stated that she would review the Government Code regarding potential discrepancies and past appointment practices and bring it back to Council for their review.

BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY MAYOR AND

CITY COUNCIL
Councilmember Jones reported on the League of California Cities Academy. She stated that there were great sessions such as social media, financial responsibilities and the ethnics classes. 25 City Council Minutes
January 28, 2025
Page | 4
Councilmember Garcia stated that she also attended the League Academy and Greenfield was doing pretty well compared to other cities. She stated that the key to being an effective Council was to address each other with respect and professionalism.

Mayor Pro-tem Rodriguez stated that MST was awarded a $22 million dollar grant to help fund the construction of the SURF Bus and Bus Rapid Transit project. She stated that they gave service awards to Mike LeBarre and Dave Pacheco for 10 years of service; presented that two-year action plan and spoke about having the buses go cashless; however, that might affect some of the ridership.

Mayor White reported on the Monterey County Mayors Committee. He stated that he was selected as the Chair for 2025.

CITY ATTORNEY REPORT
City Attorney Thompson stated that her firm just recently published a housing law handbook which was intended for elected and appointed officials and any staff members that were not planners. She stated that it was a free resource and would be sending everyone a link. She also stated that she and one of her colleagues were going to be doing a webinar on February 13th which would be focusing on certain elements of housing law, with the focus on what cities could and could not do when it came to approving or disapproving housing developments.

CITY MANAGER REPORT
City Manager Wood stated that the Council building workshop was on March 19th, from 5 to 9. He gave an update on the ADA improvements and inclusive play structures. He stated that staff had been working with a master’s student from Cal regarding park designs and everything that was going on with all the city parks and which parks were or were not ADA compliant. He also stated that staff had reached out to our play structure vendor, and they have already done an analysis of what the City’s had that was inclusive, and the costs associated with it. He stated that staff would be combining all the information and then bring it back to Council.

ADJOURNMENT
Mayor White adjourned the meeting in memory of Leonard Dart, former Mayor of the City of Greenfield.

Meeting adjourned at 8:04 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
26 Greenfield Community Science Workshop: Monthly Report January 2025
Events:

Global Alliance of Community Science Workshop Conference in Santa Cruz, CA:

Greenfield CSW staff participated in the annual Community Science Workshops conference in Santa Cruz, California. This gathering provides an opportunity for professional development, access to resources, and the exchange of best practices in informal science education.

Día de los Reyes (Three Kings Day) Bike Giveaway in Greenfield, CA:

The Greenfield CSW hosted a bike giveaway event for kids at our flagship location at 45 El Camino Real. The bike giveaway was in commemoration of los Reyes Magos or The Three Kings. Three Kings Day is a Catholic tradition in which children receive gifts. The Greenfield CSW distributed more than 50 bikes to the public.

Trip to Monterey Bay Aquarium and Pacific Grove Museum of Natural History:

On Saturday, January 25, the Greenfield CSW visited the Monterey Bay Aquarium and the Pacific Grove Museum of Natural History. On the day of our visit, the museum hosted its annual Program
Total Number of Sessions
Facilitated
Total Number of Science
Experiences Offered
Drop-In - Tinker Time
Program 18 540
School Day Enrichment
Programs 30
750
After School Science,
Technology, and Engineering
Program 18 360
ScienceMobile: Ciencia en
Movimiento 21
420
Bike Education Lab 9
120
TOTAL 82 2,190
27 Science Saturday event. For January, the theme focused on marine mammals of the Central Coast and offered families many hands-on activities on the topic.

At the Monterey Bay Aquarium, our group was welcomed by an aquarium staff member who provided a brief orientation. Families then were able to explore the aquarium at their own pace.

Súper Wednesday:

On Wednesday, January 15th, the Greenfield CSW hosted Súper Wednesday, featuring slimemaking and an interactive exhibit from the Pacific Grove Museum of Natural History. More than 200 attendees participated in this vibrant event.

Other News and Developments:

$40,000 Award from Chevron via the AT&T Pebble Beach Pro-Am: The Greenfield Community Science Workshop received a $40,000 award from Chevron via the AT&T Pebble Beach Pro-Am.
28 No. of Building Inspections 139 Planning Incomplete Determination 3 Building Permit Applications Processed 28 Planning Complete Determination 1 No.of Building Permits Issued 22 Planning Projects to Hearing 1 No. of Building Permits Finaled 34 New Planning Applications Received Total Valuation of Building Permits $ 501,659 Approval Letter 1 Total Permit & Impact Fees Collected $ 41,041
New ADU Applications Received 3 Plan Reviews 12
Certificates of Occupancy issued 8 Inspections 10
Plan Review Fee collected $ 8,491 Miramonte Map Meeting Administrative Fee collected $ 2,195 EV Climate Adaptation & Resilience Meeting Building Permit Fees collected $ 15,746 South County Roundtable Water Meter Fees collected $ 404 Planning Commission
Department Training fee $ 924
Stron Motion Fee collected $ 20 Reporting to outside agencies completed:

CA Building Standards Commission fee collected $ 18 AMBAG Transportation Analysis Zone TOTAL $ 27,798 AMBAG Placetype land use mapping
Impact Fees Collected US Census report on Annexations
Community Center Impact Fee collected $ 88 Dept of Finance Housing Permits issued Fire Impact Fee collected $ 1,271 Monterey County Housing Pipeline General Facilities Impact Fee collected $ 274
Park Impact Fee collected $ 1,729 Advanced Planning
Police Impact Fee collected $ 496 Housing Element Passback Sewer Impact Fee collected $ 3,574 GP recruitment of Mr.Slama and Ms.Harrigan TAMC fees $ 2,976 Annual Progress Report contract
Traffice Impact Fee collected $ 1,352 ADU Ordinance
Water Impact Fee collected $ 3,110 Cannabis Ordinance
TOTAL $ 14,870 Major Projects Report Updated
TOTAL $ 29,652
Permit fees collected

BUILDING PLANNING
ECONOMIC AND COMMUNITY DEVELOPMENT MONTHLY REPORT JANUARY 2025 29 PUBLIC WORKS

PROJECT UPDATES
February 11, 2025
30 COMPLETED CAPITAL PROJECTS
 WWTP Belt Press Temporary Improvements – 9/24/24
 Apple Ave. Consolidation Project – 10/8/24
 12th Street Improvements – 10/8/24
 CCTV Yr 1 & Yr 1 – 10/8/24
 Fire Station Portable Generator Installation – 11/24
 Tom Rogers Museum, Phase I - 1/14/25
 Greenfield City Entry Sign Replacement Project – 1/14/25 31 CURRENT PROJECTS (IN CONST.)
 WWTP Emergency Repairs - Temp. Emergency Spray Disposal Fields  Generator Hardening Project
 Walnut Avenue Pedestrian and Bikeway Improvements
 Year 3 – Pavement Maintenance Project
 Traffic Study – Impact Fee Update
32 WWTP EMERGENCY
REPAIRS – TEMP.

EMERGENCY SPRAY

DISPOSAL FIELDS
 RWQCB revised the City’s NOA in October 2024
to include the temp. emergency spray fields.
 Construction commenced in Nov. 2025
 200’x200’ trial area placed in service Dec 2024.

Ability to spray 100,000gpd in the trial
 Construction completion anticipated Feb 2025
 Expected to be fully online late Jan. 2025.
 Permitted to run during prevalent weather
33 34
Generator
Hardening
Project
Date
(approximate) Milestone
Sept. 10, 2024 Contract Execution
Oct. 17, 2024 Pre Construction Meeting
Feb.-May 2025 Site Preparation & Electrical
May 2025 Generator Delivery
July 2025 Final Inspections, Completion
35 Generator Locations
7 36
WALNUT AVE.

PEDESTRIAN &

BIKEWAY

IMPROVEMENTS
37 Construction commenced January 21, 2025 and is
anticipated to be complete June 2, 2025
There is a small section of construction within the Cal Trans Right of Way. Traffic should be minimally
impacted
Project updates and photos will be placed on the Public Works Facebook page.
38 YEAR 3 –

PAVEMENT

MAINTENANCE

PROJECT
• July 2024- Original bids came in over double the
City’s budget
• Sept. 2024- Council rejected all bids and directed
staff to make modifications to the project (base
bid and alternates) and re-advertise.
• October 2024 – Bids received; staff determined
that the base bid could be awarded, no alternates,
due to budget [see blue highlighted streets]
• Nov. 2024- Project awarded to contractor, base bid
only (Blue highlighted area).
• Dec 2024 – Contract executed
• April 2025 – Commencement of Project
• June 2025 – Completion of Project
39 TRAFFIC IMPACT

FEE (TIF) STUDY
• Final Draft Completed
• Review meeting with City Manager & Sr. Staff in
May 2024
• Address additional comments – May 2024
• Researching new 2025 laws regarding changing
impact fees prior to placing on an agenda
• Anticipate item to be on the Agenda in March
40 UPCOMING PROJECTS (IN DESIGN OR

OUT TO BID)
 Sidewalk Grinding
 WWTP Design - 90% Design
 Design of New Tyler Lift Station
 Walnut Avenue Widening and Sidewalk Infill Project
 Water Tank Improvements
 Sewer and Water Main Replacement projects
 RFQ for Landscape Architect Services – evaluation of LLMDs  Dog Park
41 SIDEWALK

GRINDING
• $10,000 provided to City from the City’s self
insurance authority for this fiscal year for ADA
compliance sidewalk grinding activities
• Area of work will be primarily in the vicinity of
Ceasar Chavez School
• Schedule TBD, completion prior to June 2025
42 NEW WWTP
DESIGN
•Design Commencement: November 2022
•Pre-Procurement of MBR (Membrane
BioReactor Treatment System) award: February
27, 2024
•60% Design Completion: May 2024 (in review)
•Environmental (CEQA) comment period closed
May 13, 2024
•90% Final Plans, Specs, Estimate – November
2024
•Grant Funding is now limited to $15mill per
project for 5 years.
•Staff will be Value Engineering the project
to phase the entirety of the project.

Photo: conceptual only; no specific vendor
43 New Tyler Lift
Station – RFQ/P for
Design Services
• Staff is drafting the RFQ/P for design of the new
Tyler Lift Station, which will be a larger capacity lift station
• Issue RFQ/P late February 2025
• RFQ/Ps' due April 2025
• Review/Score RFQ'P's – April/May 2025
• Award design – June 2025
• Predicted timeframe to complete design after award is 11 months
44 Walnut Avenue
Widening and
Sidewalk Infill
Project
• Partially funded by CDBG Grant Funds
• Staff met with GUSD to discuss purchase of property
along Walnut Ave. at Mary Chapa School.
• City provided letter of intent to purchase in Dec. 2024 • City to provide letter of offer in Feb. 2025
• RFP for design will follow the acquisition of
the property from the School District.
45 Water Tank
Improvements
• Both water tanks (Corp. Yard and Oak Tank) have
been cleaned and inspected by a certified dive team • Formal reports with repair and safety recommendations were provided • Staff will be soliciting proposals for the repairs in the coming months
46 Sewer and Water
Main Upgrades and
Replacements
• Various sewer and water main upgrades and
replacements per the City’s Collection System and
Water Distribution Master Plan
• Issue RFQ/P for Class A Engineering Contractor
Services for task order upgrades and replacements • Timeline for RFQ/P to be advertised: May 2025 47 RFQ for Landscape
Architect Services –
Evaluation of
LLMDs
• RFQ final draft submitted for staff review Jan. 2025
• Timeline for RFQ/P to be advertised: Feb/March 2025
• Award of contract anticipated in May 2025
48 New Dog Park
• Grant funded with match
• Staff to determine final location Feb. 2025
• Issue RFQ/P April 2025
49 CITY OF GREENFIELD

RECREATION DEPARTMENT
50 THE GREENFIELD RECREATION

DEPARTMENT PLANS, COORDINATES,
AND IMPLEMENTS THE CITY’S

RECREATIONAL SPORTS, ART CLASSES,

SEASONAL SPECIAL EVENTS, AND

ACTIVITIES FOR YOUTH, ADULTS, AND
SENIORS.

What we do
51 RECREATION PROGRAMS

OVERVIEW
Flag Football
Junior Giants
Art Class
Senior Bingo/Arts
& Crafts
Zumba
Step and weights class
Senior Fitness
Basketball Program
Ava ta r Arts Prog ra m s
Fo lk lo ric o
Ba lle t
Bike Riding
Video Game Club
Youth
Programs
Adult & Senior
Programs
Softball
52 W INTER PROGRAMS
Youth Basketball League
• Boys & Girls Divisions ages 5-14
• Serving 180 + kids this season
• Greenfield High School & Memorial Hall
53 SPRING PROGRAMS
Youth Ladies Softball League
• Served 46 Kids Last season
• Games are played in South County
• Ages 5-14
54 YEAR- ROUND PROGRAMS
Beginners Ballet
• Serves up to 20 kids per session
• Ages 5-14
• Greenfield Cultural Arts Center
Folklorico Dance Class
• Serves up to 20 kids per session
• Ages 5-14
• Greenfield Cultural Arts Center
55 ZUMBA a n d STEP AND W EIGHTS CLASS
Morning & Evening Sessions
• Open to all youth, adults &
seniors ages 14 and up
• @Community Center

YEAR- ROUND PROGRAMS
56 Senior Bingo & Arts & Crafts
• Open to all Seniors
• Once a month
@Community Center
Senior Fitness
• Open to all Seniors
• Monday and Wednesday
@ Community Center

YEAR- ROUND PROGRAMS
57 YEAR- ROUND PROGRAMS
Video Game/Homework Club
• Serves up to 20 kids per session
• Ages 8-13
• Community Center in Patriot Park
58 GRANT FUNDED PROGRAMS

CA STATE PARKS OUTDOOR EQUITY GRANT PROGRAM
Avatar Arts Programs
• Explorer's Academy(1st-5th)
• Beat The Odd(2nd-5th)
• Developing Artistic Identity(6th-12th
• Serves up to 20 kids per program
• Greenfield Cultural Arts Center
59 Park Cleanup Task Force
• The Recreation Department conducts
24 annual park cleanups.
• The City Employs high school students
and recruit's volunteers for each park cleanup.

GRANT FUNDED PROGRAMS
Bike Riding Program
• Youth & Adults
• Serves up to 15 participants
• Ages 10 and up
• Patriot Park & around Greenfield
60 SUMMER PROGRAMS
Youth Flag Football
• Serves kids ages 5-14
• Over 170 Registered in 2024
• Greenfield High School
& Soccer Complex
Junior Giants Softball and Baseball
• Served 230 kids for 2024
• ages 5-13
• Patriot Park Baseball Complex
61 SPECIAL EVENTS
The Recreation Department Plans and Coordinates the
following events:
• Christmas in the Park
• Easter in the Park
• 4th of July
• Movies in the Park & Memorial Hall
• Market at the Gazebo
• Biweekly Senior Food Drive
62 W HERE ARE W E
LOCATED?
Our Main Office Is Located at The
Community Center at Patriot Park, and we
are also located at The Cultural Art Center
Community Center
1351 Oak Avenue,
Greenfield CA 93927 The Greenfield Community Center also hosts programs like 0-5-year old’s Early learning playgroups -Door to Hope
Karate classes -Carrillo Karate Dojo
Resources Days for families that have kids with w/special needs -Special Kids Connect
Citizenship Readiness Classes, English Literacy
and Spanish Classes, GED Program -Gonzales Adult School Greenfield Cultural Arts Center
215 El Camino Real Greenfield CA 93927
63 Greenfield Recreation Department
@greenfield_recreation
(831)304-0150
64 A neighborhood space for living science
65 Science workshops are neighborhood
spaces where youth and their families
freely explore and create with science,
cultivating joy and wonder in their lives .

W h a t is a Scie n ce W o r ksh o p ?
@greenfieldcsw
66 Pr a ctica l Im p a ct o f
Scie n ce W o r ksh o p s
Helps students
develop a strong
science identity.

Fosters a lifelong
passion for learning
Empowers students
who struggle in formal
settings.
@greenfieldcsw
67 Core Ele m e n ts of
a Scie n ce Workshop
The Science Workshop is Built Around
Three Key Elements :
• 1/3 Shop Class: Tools, worktables, and materials
available for students to use.
• 1/3 Science Exhibits: Everyday materials
transformed into scientific demonstrations .
• 1/3 Science Specimens : Real- world specimens
that foster discovery and curiosity .
@greenfieldcsw
68 GREENFIELD CSW PRO GRAMS

O VERVIEW
School - Based
Science Enrichment
Art Class
Outdoor Field Trips
Bike Repair Enrichment Visits to
the Greenfield CSW
Youth - Focused
Programs
Community - wide
programs open
to all ages.

Outdoor Field Trips After School Science
69 Afte r Sch o o l Scie n ce
@gree nfield csw
Weekly Schedule
• Tuesday : 3pm - 6pm
• Wednesday : 1:30 pm – 6pm
• Thursday : 3pm - 6pm
• Friday : 3pm - 6pm
• Saturday : 10am- 3pm
Program Type : Year- round
Target Population : Community - wide
Science Experiences Facilitated Annually : 7,500
70 @greenfieldcsw
Program Type : Year- round
Target Population : Community - wide
Science Experiences Facilitated Annually : 24,000
School-Ba se d
En r ich m e n t Pr o g r a m s
Programming Includes :
• During School Science Enrichment
• After School Science Enrichment (ASES)
• Summer School
• Expanded Learning Sessions (Spring/Winter)
• Science Kits
• Parent Workshops
71 @greenfieldcsw
Program Type : Year- round
Target Population : Community - wide
Science Experiences Facilitated Annually : 950 bikes
Gr e e n fie ld Bik e Ga r a g e
Programming Includes :
• Free Bike Repair
• Free Bike Repair Education
• Distribution of Refurbished Bikes
72 @gree nfield csw
Program Type : Year- round
Target Population : Community - wide & Youth - Focused
Trips Facilitated Annually : 20 trips, 750 + participants O u td o o r Tr ip s
Programming Includes :
• 18 total trips per year to destinations
all over California
• Overnight Camping Trips
• Trips to the Snow (Sierras)
• Includes Trips to local jewels, from
Pinnacles to Big Sur to the Monterey Bay to Santa Cruz
73 @gree nfield csw
Sp e cia l Ev e n ts
Halloween & Día de Los Muertos Community
Events
• House Decorating Contest
• Pumpkin Carving Party
• Trunk - or- Treat Events
• Sugar Skulls (500 + distributed in 2024 )
• Sugar Skull Decorating Contest
Christmas Community Events
• House Decorating Contest
• Christmas in the Park
• Coat Drive 74
Sum m a ry of
Activitie s
75 • Youth Softball
• Easter in the Park
• Market in the Gazebo
• Ballet
• Folklórico
• Zumba
• Senior Bingo/Arts & Crafts/ Fitness
• Park Clean Up
• Bike Program
• Avatar Arts Program
• Senior Food Drive
• Movies on the Park/Memorial Hall
SPRING
• Aft e r Sc hool Sc ie nc e
• School- Ba s e d Sc ie nc e
• Bike Re p a ir/ Ed uc a t ion
• Out d oor Fie ld Trip s
76 • Junior Giants
• Youth Flag Football
• Youth Summer Camp
• 4th of July
• Market in the Gazebo
• Ballet
• Folklórico
• Zumba
• Senior Bingo/Arts & Crafts/ Fitness
• Park Clean Up
• Bike Program
• Avatar Arts Program
• Senior Food Drive
• Movies on the Park/Memorial Hall
SUMMER
• Aft e r Sc hool Sc ie nc e
• School- Ba s e d Sc ie nc e
• Bike Re p a ir/ Ed uc a t ion
• Out d oor Fie ld Trip s
77 • Market in the Gazebo
• Ballet
• Folklórico
• Zumba
• Senior Bingo/Arts & Crafts/ Fitness
• Park Clean Up
• Bike Program
• Avatar Arts Program
• Senior Food Drive
• Movies on the Park/Memorial Hall
FALL
• Ha llowe e n/ Día d e los Mue rt os
• Aft e r Sc hool Sc ie nc e
• School- Ba s e d Sc ie nc e
• Bike Re p a ir/ Ed uc a t ion
• Out d oor Fie ld Trip s
78 W INTER
• Chris t m a s Hous e Cont e s t
• Aft e r Sc hool Sc ie nc e
• School- Ba s e d Sc ie nc e
• Bike Re p a ir/ Ed uc a t ion
• Out d oor Fie ld Trip s
• Youth Basketball
• Christmas in the Park
• Ballet
• Folklórico
• Zumba
• Senior Bingo/Arts & Crafts/ Fitness
• Park Clean Up
• Bike Program
• Avatar Arts Program
• Senior Food Drive
79 • Movies on the Park/Memorial Hall
@gree nfield csw
Un d e r u tilize d Pr o g r a m s
Greenfield Union School District
After School Education and Safety (ASES) Program
• Regular School Year
• Summer School
• Winter Recess
• Spring Recess
80 Gr e e n fie ld CSW
Co n ta ct In fo
Ad d re s s
45 El Camino Real,
Gre e nfie ld , CA 9 39 27
831- 540 - 9830
jsanc he z@c i.gre e nfie ld .c a.us
Phone
Em a il
@gre e nfie ld c sw
Gre e nfie ld CSW
81 Th a n k Yo u
For your time and attention!
@gree nfield csw
82 DATE: January 31, 2025
AGENDA DATE: February 11, 2025
TO: Mayor and City Council
PREPARED BY: Douglas Pike, P.E. City Engineer
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD INITIATING PROCEEDINGS FOR THE FORMATION OF

LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT NO. 4 ("DISTRICT"); AND PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO PENDING PROCEEDINGS,

INCLUDING BALLOTING PROCEEDINGS AND NOTICED HEARING

PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE

WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA
GOVERNMENT CODE SECTION 53753 AND THE LANDSCAPE AND
LIGHTING ACT OF 1972 (“1972 ACT”); AND DECLARE ITS INTENTION

TO ORDER THE LEVY AND COLLECT ASSESSMENTS FOR THE

DISTRICT AND SET A PUBLIC HEARING ON THE FORMATION OF

THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT
PURSUANT TO THE 1972 ACT

BACKGROUND AND ANALYSIS
The Apple Avenue Homes is an approved residential Final Map subdivision in the City of Greenfield. The developer has agreed, as a condition of development, in cooperating with the formation of a Special Maintenance Assessment District that will fund maintenance of Landscape and Lighting in this subdivision into the future.

Council Steps required for formation of this District under Proposition 218 are:

1. Act on this report and proposed resolution to initiate proceedings for the formation of Landscape and Lighting Maintenance Assessment District No. 4 ("District"); and preliminary approval of the engineer’s report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the district in accordance with California constitution article XIIID, California government code section 53753 and the 1972 Act; and declare its intention to order the levy and collect assessments for the district and set a public hearing on the formation of the district and levy of the proposed assessment pursuant to the 1972 Act.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 831-674-5591
83 2. In 45 Days, after Staff has provided to, and received back, a ballot from the sole property owner, Council will declare the results of balloting tabulated in accordance with article XIIID of the California constitution and California government code section 53753, ordering improvements and confirming the diagrams and annual assessments for the City of Greenfield Landscaping and Lighting Maintenance District No. 4 pursuant to the Landscaping and Lighting Act of 1972 for the 2025-2026 fiscal year.

The attached resolution will initiate the formation of Landscape and Lighting Maintenance Assessment District No. 4.

The attached Ballot with Ballot Instructions will be provided to the property owner.

FINANCIAL AND BUDGET IMPACT
None - Assessment District will fund the impact.

RECOMMENDATION
Action Requested: Declare intent of forming Landscape and Lighting Maintenance Assessment District No. 4. Accept the Engineers Report and direct Staff to send out ballots required in the formation of this new district. Staff to return on April 8, 2025 for a public hearing to validate the ballots received and take appropriate remaining District formation actions.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2025-10, A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF GREENFIELD INITIATING PROCEEDINGS FOR THE FORMATION OF LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 4 ("DISTRICT"); AND PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT SUBJECT

TO PENDING PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND NOTICED

HEARING PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE WITH

CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE LANDSCAPE AND LIGHTING ACT OF 1972 (“1972 ACT”); AND

DECLARE ITS INTENTION TO ORDER THE LEVY AND COLLECT ASSESSMENTS FOR

THE DISTRICT AND SET A PUBLIC HEARING ON THE FORMATION OF THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE 1972 ACT. 84 RESOLUTION NO. 2025-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD INITIATING

PROCEEDINGS FOR THE FORMATION OF LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 4 ("DISTRICT"); AND PRELIMINARILY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO PENDING PROCEEDINGS, INCLUDING BALLOTING

PROCEEDINGS AND NOTICED HEARING PROCEEDINGS CONCERNING THE DISTRICT

IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE LANDSCAPE AND LIGHTING ACT OF 1972; AND DECLARE ITS INTENTION TO ORDER THE LEVY AND COLLECT

ASSESSMENTS FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE FORMATION

OF THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972
WHEREAS, the Landscape and Lighting Act of 1972 ("1972Act"), codified in the California Streets and Highways Code, Section 22500 et seq., establishes procedures whereby local agencies may fund the operation and maintenance of improvements by formation of assessment districts; and
WHEREAS, the general procedures for formation of an assessment district under the 1972Act include: adoption of a resolution initiating proceedings, proposing formation of a district and ordering an engineer's report; approval of the engineer's report; adoption of a resolution of intention to form an assessment district, levy and collect assessments, and if desired, issue bonds or notes; and following canvassing of balloting that has been noticed and conducted in accordance with California Government Code Section 53753, and a noticed public hearing on the assessment, adoption of a resolution ordering the improvements and formation of the district and assessment; and WHEREAS, improvements that may be funded under the 1972 Act include:
maintenance and operation costs of, among other things, street lighting and landscaping; and WHEREAS, the City Council of the City of Greenfield desires to initiate proceedings for formation of the Landscape and Lighting Maintenance Assessment District No. 4 ("District") which shall include the Apple Avenue Homes, and has ordered an Engineer to prepare and file a report pursuant to the 1972 Act; and WHEREAS, the Engineer prepared a report ("Report") concerning the District, District improvements ("Improvements") and the proposed assessment ("Assessment") in accordance with the requirements of the 1972Act, filed a copy of the Report with the City Clerk and is submitting a copy of the Report to the City Council for consideration; and WHEREAS, the City Council of the City of Greenfield duly considers the Report and found that it complied with all applicable requirements of the 1972 Act and other applicable law, including the requirements that the Report refer to the assessment district by its designation, specify the fiscal year to which the report applies, and contain improvement plans and specifications, an estimate of the improvement costs, a diagram of the district, an assessment of the estimated costs of the improvements, and estimate of the principal amount of improvement bonds or notes to be issued, if any; and 85 WHEREAS, the City Council of the City of Greenfield preliminarily approves the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act; and WHEREAS, the City Council of the City of Greenfield declares its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1972 Act; and WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council hereby orders the Engineer to prepare and file with the City Clerk an Engineer's Report concerning the improvements, services and the proposed levy of assessments and charges for the fiscal year commencing July 1, 2025 and ending June 30, 2026 for the District, in accordance with Article 4 Section 22565 of the 1972 Act. Said Engineer’s Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy, the properties benefiting from the improvements, the method of apportioning the assessments and calculating the charges, and any substantial changes to the existing improvements.

3. An Assessment Diagram is included showing the district boundaries is on file with the Public Works Department.

4. The Greenfield Landscape and Lighting Maintenance Assessment District No. 4 improvements and services include:
(a) Maintenance and operation of public lighting including but not limited to street lighting, poles, power supplies, controllers and other repairs needed to keep the lighting facilities in a safe condition and to preserve the lighting network;
(b) Maintenance and operation of landscaping of public land and facilities in the District, including but not limited to green-ways, green-belts, open spaces, traffic islands, and parkways including irrigation systems, controllers and power supplies and appurtenant facilities
No substantial improvements or services are proposed for fiscal year 2025-26. The Engineer’s Report for fiscal year 2025-26 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed. 86 5. The City Council of the City of Greenfield hereby determines that to provide the maintenance or improvements generally described in Section 4 of this resolution and to be detailed in the Engineer’s Report, it is necessary to levy and collect assessments and charges against lots and parcels of land within the District for fiscal year 2025-26, commencing July 1, 2025 and ending June 30, 2026, and said assessments and charges shall be outlined and described in the Engineer’s Report and imposed pursuant to applicable provisions of the Act.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

7. The City Council of the City of Greenfield preliminarily approves the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1972 Act.

8. The City Council of the City of Greenfield declares its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1972 Act.

9. The City Council Directs that Staff send out mailed notice, including balloting materials and instructions, in accordance with California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) and requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 11th of February, 2025 by the following vote:

AYES and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST:
_____________________________
Ann F. Rathbun, City Clerk
87 CITY OF GREENFIELD

NEW ASSESSMENT DISTRICT FORMATION

MAILED PUBLIC HEARING NOTICE
(California Constitution Article XIIID, California Government Code Section 53753) Benefit to Landscape And Lighting Maintenance Assessment District No. 4 City of Greenfield, County of Monterey, California
Pursuant to the Landscape and Lighting Act of 1972
(California Streets and Highways Code Section 22500 et seq.) To the record owner of the property located at:
(Site address not available.)
Parcels/Property Description and Location:

The residential subdivision known as the Apple Avenue Homes Subdivision, which encompasses an area of land totaling approximately four and point fifty-six acres (4.56 acres), includes thirty-four (34) single family residential homes. The subdivision is situated in the Eastern portion of the City of Greenfield east of Highway 101 and is generally located:

On the northeast corner of Apple Avenue and Third Street.

The parcels within Apple Avenue Homes at the time this Report was prepared are identified by the map recorded in Volume 1 Cities & Towns, Page 64, Lot 145. The subdivided lots are shown in “Tract Map for Apple Avenue Homes” Prepared by Monterey Bay Engineers.

Assessor's Parcel No.
109-082-013-000

NOTICE IS HEREBY GIVEN IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753, CALIFORNIA STREETS AND HIGHWAYS CODE SECTION 22556, AND OTHER APPLICABLE LAW, THAT:

1. The City Council ("Council") of the City of Greenfield ("City") adopted at the Council's regularly scheduled meeting on February 11, 2025, resolutions: a) initiating proceedings and proposing formation of the Landscape and Lighting Maintenance Assessment District No. 4 ("District"), describing the District improvements ("Improvements"), describing the proposed District, and ordering the engineer of work to prepare a report ("Engineer's Report") in accordance with California Streets and Highways Code Section 22565 and following; b) accepting and approving the Engineer's Report as filed or as modified by the Council; and c) declaring the Council's intent to order formation of the District and to levy and collect assessments, and generally describing the Improvements, referring to the District by name and indicating its general location, referring to the Engineer's Report on file with the City Clerk for detailed description of the District improvements, the District boundaries, and the proposed assessment ("Assessment") on assessable parcels within the District; and giving notice of a hearing on formation of the District and levy of the Assessment.

2. On April 8, 2025, at the hour of 6:00 p.m. at the Council chambers located at 599 El Camino Real, Greenfield, California 93927 the Council will hold a public hearing ("Hearing") on the proposed formation of the District and levy of the Assessment. At the Hearing, any interested party may 88 present written or oral testimony, the Council will consider all objections or protests, if any, to the proposed Improvement plans and specifications, the proposed construction, maintenance, operation and/or servicing of the Improvements, the estimated costs as set forth in the Engineer's Report, the proposed District boundaries, or the proposed Assessment, and consider and determine whether the public interest and convenience require formation of the District and levy of the Assessment for the construction, maintenance, operation and/or servicing of the District Improvements.

3. The current total amount of the proposed annual Assessment chargeable to the Apple Avenue Homes Subdivision area to the District for FY 2025-26 is $20,740.00. The current, total amount of the proposed annual Assessment chargeable per parcel listed above is $610.00. The City may defer assessment collection on any parcels it deems prudent and fair pending completion of public improvements by the developer. If the Assessment is imposed future annual Assessments chargeable to the entire District and to each parcel in the District may include in addition to the amounts specified above the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Prices Indexes, Pacific Cities and the U.S. City Average, San FranciscoOakland-San Jose from January 1 to December 31 for each year following imposition of the Assessment. Payments for the Assessment amounts specified above will continue so long as the District continues in effect. The reason for the Assessment is to fund the cost of the construction, maintenance, operation and/or servicing of the Improvements. The amount of the Assessment as specified above was calculated as follows:

1. Enclosed with this notice is a ballot for use of the property owner specified above concerning the Assessment. To be counted, the ballot must be signed by the property owner specified above whose name and address appears on the last equalized secured property tax assessment roll or, if the owner specified above is not an individual, by an authorized representative of such owner. The property owner specified above or an authorized representative must complete the ballot by printing and signing their name, writing the date, and marking their support or opposition to the Assessment as indicated on the ballot. To be counted, the ballot must be received before the conclusion of the public testimony at the Hearing on the Assessment on the date and time specified above by the City Clerk, City of Greenfield, either in person at 599 El Camino Real, Greenfield, or by mail at 599 El Camino Real, Greenfield, California 93927. Ballots will be tabulated by the City Clerk or a designee following the conclusion of the public testimony at the Hearing on the Assessment. Ballots may be submitted, changed, or withdrawn by the person who completed the ballot before the conclusion of the public testimony at the Hearing on the Assessment. Ballots will be weighted according to the proportional financial obligation of the affected property. If the number of ballots tabulated in opposition to the Assessment exceed those tabulated in favor of the Assessment, the Assessment will not be imposed.

DATED: ___________________________
By: ______________________________
Ann Rathbun, City Clerk
89 CITY OF GREENFIELD

NEW ASSESSMENT DISTRICT FORMATION

BALLOT INSTRUCTIONS AND BALLOT
(California Constitution Article XIIID, California Government Code Section 53753) Apple Avenue Homes Subdivision Benefit to Landscape and Lighting Maintenance Assessment District No. 4
City of Greenfield, County of Monterey, California
Pursuant to the Landscape and Lighting Act of 1972
(California Streets and Highways Code Section 22500 et seq.)

THIS BALLOT IS FOR THE USE OF THE RECORD OWNER OF THE PROPERTIES

LOCATED IN THE CITY OF GREENFIELD, COUNTY OF MONTEREY AT (ADDRESS NOT AVAILABLE), ASSESSOR PARCEL NOS. 109-082-013-000.

On the 8th day of April, 2025 at the hour of 6 p.m. at the Council chambers located at 599 El Camino Real, Greenfield, California 93927, the Council will hold a public hearing ("Hearing") on the proposed formation of the Benefit Landscape and Lighting Maintenance Assessment District No. 4 and imposition of an assessment ("Assessment") on assessable parcels within the District. At the Hearing, any interested party may present written or oral testimony, and the City Council will consider all objections or protest, if any, to the proposed improvement plans and specifications, the proposed construction, maintenance, operation and/or servicing of the improvements, the estimated cost as set forth in the engineer's report, the proposed District boundaries, or at the proposed Assessment, tabulated ballots concerning annexation to the District, and consider and determine whether the public interest and convenience require annexation to the District and levy of the Assessment for the construction, maintenance, operation and/or servicing of the District improvements.

To be counted, this ballot must be signed by the property owner specified above whose name and address appears on the last equalized secured property tax assessment roll or, if the owner specified above is not an individual, by an authorized representative of such owner. The property owner specified above, or an authorized representative must complete this ballot by printing and signing their name, writing the date, and marking their support or opposition to the Assessment as indicated on the ballot. To be counted, this ballot must be received before the conclusion of the public testimony at the Hearing on the Assessment on the date and time specified above by the City Clerk, City of Greenfield, either in person at 599 El Camino Real, Greenfield, or by mail to City Hall, P.O. Box 127, Greenfield, California 93927. Ballots will be tabulated by the City Clerk or a designee following the conclusion of the public testimony at the Hearing on the Assessment. Ballots may be submitted, changed, or withdrawn by the person who completed the ballot before the conclusion of the public testimony at the Hearing on the Assessment. Ballots will be weighted according to the proportional financial obligation of the affected property. If the number of ballots tabulated in opposition to the annexation to the District exceed those tabulated in favor of the Assessment, the Assessment will not be imposed.

This ballot must be placed in the enclosed envelope and sealed prior to submission. Ballots will remain sealed until tabulation commences. During and after tabulation ballots will be treated as disclosable public records. If you have any questions, please contact Douglas Pike, P.E., City Engineer, at (805) 331-3553.
90 Apple Avenue Homes Benefit to
Landscape and Lighting Maintenance Assessment District No. 4 Ballot
Mark with an "X" or other mark
Shall the Greenfield City Council establish the Landscape and Lighting Maintenance Assessment District No. 4 and impose annual assessment on Apple Avenue Homes Subdivision parcels within the District that do not exceed $610.00 per parcel plus the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from January 1 to December 31 for each year following establishment of the assessment district? Yes _____ No_____
Signature: ________________________ Date: ____________
I certify that I am the property owner or duly authorized officer of the entity which owns the above described parcel and that I have full authority to execute the ballot for all ownership interest in the parcel.
109-082-013-000
91 DATE: January 31, 2025
AGENDA DATE: February 11, 2025
TO: Mayor and City Council
PREPARED BY: Douglas Pike, P.E. City Engineer
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD INITIATING PROCEEDINGS FOR THE FORMATION OF

STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT
NO. 4 ("DISTRICT"); AND PRELIMINARY APPROVAL OF THE
ENGINEER’S REPORT SUBJECT TO PENDING PROCEEDINGS,

INCLUDING BALLOTING PROCEEDINGS AND NOTICED HEARING

PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE

WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA
GOVERNMENT CODE SECTION 53753 AND THE BENEFIT
ASSESSMENT ACT OF 1982 (“1982 ACT”); AND DECLARE ITS

INTENTION TO ORDER THE LEVY AND COLLECT ASSESSMENTS

FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE

FORMATION OF THE DISTRICT AND LEVY OF THE PROPOSED
ASSESSMENT PURSUANT TO THE 1982 ACT

BACKGROUND AND ANALYSIS
The Walnut Travel Center and Apple Avenue Homes are approved Final Map non-residential and residential subdivisions in the City of Greenfield. The developers have agreed, as a condition of development, in cooperation with the formation of a Special Maintenance Assessment District that will fund maintenance of Street and Drainage in this subdivision into the future.

Council Steps required for formation of this District under Proposition 218 are:

1. Act on this report and proposed resolution to initiate proceedings for the formation of Street and Drainage Maintenance Assessment District No. 4 ("District"); and preliminary approval of the engineer’s report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the district in accordance with California constitution article XIIID, California government code section 53753 and the 1982 act; and declare its intention to order the levy and collect assessments for the district and set a public hearing on the formation of the district and levy of the proposed assessment pursuant to the 1982 Act.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 831-674-5591
92 2. In 45 Days, after Staff has provided to, and received back, a ballot from the sole property owner, Council will declare the results of balloting tabulated in accordance with article XIIID of the California constitution and California government code section 53753, ordering improvements and confirming the diagrams and annual assessments for the City of Greenfield Street and Storm Drains Maintenance District No. 4 pursuant to the Benefit Assessment Act of 1982 for the 2025-2026 fiscal year.

The attached resolution will initiate the formation of Street and Drainage Maintenance Assessment District No. 4.

The attached Ballot with Ballot Instructions will be provided to the property owner.

FINANCIAL AND BUDGET IMPACT
None - Assessment District will fund the impact.

RECOMMENDATION
Action Requested: Declare intent of forming Street and Drainage Maintenance Assessment District No. 4. Accept the Engineers Report and direct Staff to send out ballots required in the formation of this new district. Staff to return on April 8, 2025 for a public hearing to validate the ballots received and take appropriate remaining District formation actions.

PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION NO. 2025-11, A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF GREENFIELD INITIATING PROCEEDINGS FOR THE FORMATION OF STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 4 ("DISTRICT"); AND PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO PENDING

PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND NOTICED HEARING

PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE BENEFIT ASSESSMENT ACT OF 1982 (“1982 ACT”); AND DECLARE ITS INTENTION

TO ORDER THE LEVY AND COLLECT ASSESSMENTS FOR THE DISTRICT AND SET A

PUBLIC HEARING ON THE FORMATION OF THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE 1982 ACT
93 RESOLUTION NO. 2025-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD INITIATING

PROCEEDINGS FOR THE FORMATION OF STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 4 ("DISTRICT"); AND PRELIMINARILY APPROVAL OF THE ENGINEER’S REPORT SUBJECT TO PENDING PROCEEDINGS, INCLUDING BALLOTING

PROCEEDINGS AND NOTICED HEARING PROCEEDINGS CONCERNING THE DISTRICT

IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE BENEFIT ASSESSMENT ACT OF 1982;

AND DECLARE ITS INTENTION TO ORDER THE LEVY AND COLLECT ASSESSMENTS

FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE FORMATION OF THE

DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982
WHEREAS, the Benefit Assessment Act of 1982 ("1982Act"), codified in the Government Code of the State of California Section 54703 et seq., establishes procedures whereby local agencies may fund the operation and maintenance of improvements by formation of assessment districts; and
WHEREAS, the general procedures for formation of an assessment district under the 1982Act include: adoption of a resolution initiating proceedings, proposing formation of a district and ordering an engineer's report; approval of the engineer's report; adoption of a resolution of intention to form an assessment district, levy and collect assessments, and if desired, issue bonds or notes; and following canvassing of balloting that has been noticed and conducted in accordance with California Government Code Section 53753, and a noticed public hearing on the assessment, adoption of a resolution ordering the improvements and formation of the district and assessment; and WHEREAS, improvements that may be funded under the 1982 Act include:
maintenance and operation costs of drainage, flood control, street lighting, landscaping, streets, roads and highways; and
WHEREAS, the City Council of the City of Greenfield desires to initiate proceedings for formation of the Street and Drainage Maintenance Assessment District No. 4 ("District") which shall include the Walnut Travel Center and Apple Avenue Homes Subdivisions, and has ordered an Engineer to prepare and file a report pursuant to the 1982 Act; and WHEREAS, the Engineer prepared a report ("Report") concerning the District, District improvements ("Improvements") and the proposed assessment ("Assessment") in accordance with the requirements of the 1982Act, filed a copy of the Report with the City Clerk and is submitting a copy of the Report to the City Council for consideration; and WHEREAS, the City Council of the City of Greenfield duly considers the Report and found that it complied with all applicable requirements of the 1982 Act and other applicable law, including the requirements that the Report refer to the assessment district by its designation, specify the fiscal year to which the report applies, and contain improvement plans and specifications, an estimate of the improvement costs, a diagram of the district, an assessment of the estimated costs of the improvements, and estimate of the principal amount of improvement bonds or notes to be issued, if any; and
94 WHEREAS, the City Council of the City of Greenfield preliminarily approves the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1982 Act; and WHEREAS, the City Council of the City of Greenfield declares its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1982 Act; and WHEREAS, California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES HEREBY RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The City Council hereby orders the Engineer to prepare and file with the City Clerk an Engineer's Report concerning the improvements, services and the proposed levy of assessments and charges for the fiscal year commencing July 1, 2025 and ending June 30, 2026 for the Districts, in accordance with Article 4 Section 54716 of the Act. Said Engineer’s Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy, the properties benefiting from the improvements, the method of apportioning the assessments and calculating the charges, and any substantial changes to the existing improvements. This Report

3. An Assessment Diagram is included showing the district boundaries is on file with the Public Works Department.

4. The Greenfield Street and Drainage Maintenance Assessment District No. 4 improvements and services include:
(a) Maintenance and operation of streets, roads and highways including but not limited to pavement rehabilitation, re-stripping, slurry sealing, street sweeping and other repairs needed to keep the streets in a safe condition and to preserve the street network; (b) Maintenance and operation of drainage and flood control facilities, including but not limited to floodways, channels, percolation pond, storm drain systems including pipes and catch basins and appurtenant facilities
No substantial improvements or services are proposed for fiscal year 2025-26. The Engineer’s Report for fiscal year 2025-26 shall provide a more detailed description of the improvements and services provided by the District and shall describe any substantial changes or expansion of the improvements for which properties are assessed.
95 5. The City Council of the City of Greenfield hereby determines that to provide the maintenance or improvements generally described in Section 4 of this resolution and to be detailed in the Engineer’s Report, it is necessary to levy and collect assessments and charges against lots and parcels of land within the District for fiscal year 2025-26, commencing July 1, 2025 and ending June 30, 2026, and said assessments and charges shall be outlined and described in the Engineer’s Report and imposed pursuant to applicable provisions of the Act.

6. Copies of this resolution shall be filed in the offices of the City Manager, City Controller and Public Works Engineering Departments.

7. The City Council of the City of Greenfield preliminarily approves the Report subject to pending proceedings, including balloting proceedings and noticed hearing proceedings concerning the District in accordance with California Constitution Article XIIID, California Government Code Section 53753 and the 1982 Act.

8. The City Council of the City of Greenfield declares its intention to order the levy and collect assessments for the District and set a public hearing on the formation of the District and levy of the proposed assessment pursuant to the 1982 Act.

9. The City Council Directs that Staff send out mailed notice, including balloting materials and instructions, in accordance with California Government Code Section 53753 (which implements California Constitution Article XIIID, known as Proposition 218) and requires that prior to levying a new or increased assessment local agencies must provide mailed notice, including balloting materials and instructions as specified in Section 53753, to each record owner of a parcel within the proposed assessment at least 45 days prior to a public hearing on the assessment.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Greenfield duly held on the 11th of February, 2025 by the following vote:

AYES and all in favor, thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
__________________________________
Robert White, Mayor
ATTEST:
_____________________________
Ann F. Rathbun, City Clerk
96 CITY OF GREENFIELD

NEW ASSESSMENT DISTRICT FORMATION

MAILED PUBLIC HEARING NOTICE
(California Constitution Article XIIID, California Government Code Section 53753) Benefit to Street and Drainage Maintenance Assessment District No. 4 City of Greenfield, County of Monterey, California
Pursuant to the Benefit Assessment Act of 1982
(Government Code Section 54703 et seq.)
To the record owner of the property located at:
345 Walnut Avenue
Assessor's Parcel No.
109-114-009-000

NOTICE IS HEREBY GIVEN IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753, CALIFORNIA GOVERNMENT CODE SECTION 54716, AND OTHER APPLICABLE LAW, THAT:

1. The City Council ("Council") of the City of Greenfield ("City") adopted at the Council's regularly scheduled meeting on February 11, 2025 resolutions: a) initiating proceedings and proposing formation of the Benefit Street and Drainage Maintenance Assessment District No. 4 ("District"), describing the District improvements ("Improvements"), describing the proposed District, and ordering the engineer of work to prepare a report ("Engineer's report") in accordance with California Government Code Section 54716 and. following; b) accepting and approving the Engineer's Report as filed or as modified by the Council; and c) declaring the Council's intent to order formation of the District and to levy and collect assessments, and generally describing the Improvements, referring to the District by name and indicating its general location, referring to the Engineer's Report on file with the City Clerk for detailed description of the District improvements, the District boundaries, and the proposed assessment ("Assessment") on assessable parcels within the District; and giving notice of a hearing on formation of the District and levy of the Assessment.

2. On April 8, 2025, at the hour of 6:00 p.m. at the Council chambers located at 599 El Camino Real, Greenfield, California 93927 the Council will hold a public hearing ("Hearing") on the proposed formation of the District and levy of the Assessment. At the Hearing, any interested party may present written or oral testimony, the Council will consider all objections or protests, if any, to the proposed Improvement plans and specifications, the proposed construction, maintenance, operation and/or servicing of the Improvements, the estimated costs as set forth in the Engineer's Report, the proposed District boundaries, or the proposed Assessment, and consider and determine whether the public interest and convenience require formation of the District and levy of the Assessment for the construction, maintenance, operation and/or servicing of the District Improvements.

3. The current total amount of the proposed annual Assessment chargeable to the Walnut Travel Center area to the District for FY 2025-26 is $7,000.00. If the Assessment is imposed future annual Assessments chargeable to the entire District and to each parcel in the District may include in 97 addition to the amounts specified above the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Prices Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from January 1 to December 31 for each year following imposition of the Assessment. Payments for the Assessment amounts specified above will continue so long as the District continues in effect. The reason for the Assessment is to fund the cost of the construction, maintenance, operation and/or servicing of the Improvements. The amount of the Assessment as specified above was calculated as follows:

1. Enclosed with this notice is a ballot for use of the property owner specified above concerning the Assessment. To be counted, the ballot must be signed by the property owner specified above whose name and address appears on the last equalized secured property tax assessment roll or, if the owner specified above is not an individual, by an authorized representative of such owner. The property owner specified above or an authorized representative must complete the ballot by printing and signing their name, writing the date, and marking their support or opposition to the Assessment as indicated on the ballot. To be counted, the ballot must be received before the conclusion of the public testimony at the Hearing on the Assessment on the date and time specified above by the City Clerk, City of Greenfield, either in person at 599 El Camino Real, Greenfield, or by mail at 599 El Camino Real, Greenfield, California 93927. Ballots will be tabulated by the City Clerk or a designee following the conclusion of the public testimony at the Hearing on the Assessment. Ballots may be submitted, changed, or withdrawn by the person who completed the ballot before the conclusion of the public testimony at the Hearing on the Assessment. Ballots will be weighted according to the proportional financial obligation of the affected property. If the number of ballots tabulated in opposition to the Assessment exceed those tabulated in favor of the Assessment, the Assessment will not be imposed.

DATED: _________________________
By: ______________________________
Ann Rathbun, City Clerk
98 CITY OF GREENFIELD

NEW ASSESSMENT DISTRICT FORMATION

BALLOT INSTRUCTIONS AND BALLOT
(California Constitution Article XIIID, California Government Code Section 53753) Walnut Travel Center Benefit to Street and Drainage
Maintenance Assessment District No. 4
City of Greenfield, County of Monterey, California
Pursuant to the Benefit Assessment Act of 1982
(Government Code Section 54703 et seq.)

THIS BALLOT IS FOR THE USE OF THE RECORD OWNER OF THE PROPERTY LOCATED IN THE CITY OF GREENFIELD, COUNTY OF MONTEREY AT 345 WALNUT AVENUE, ASSESSOR'S PARCEL NO. 109-114-009-000.

On the 8th day of April, 2025 at the hour of 6 p.m. at the Council chambers located at 599 El Camino Real, Greenfield, California 93927, the Council will hold a public hearing ("Hearing") on the proposed formation of the Benefit to Street and Drainage Maintenance Assessment District No. 4 and imposition of an assessment ("Assessment") on assessable parcels within the District. At the Hearing, any interested party may present written or oral testimony, and the City Council will consider all objections or protest, if any, to the proposed improvement plans and specifications, the proposed construction, maintenance, operation and/or servicing of the improvements, the estimated cost as set forth in the engineer's report, the proposed District boundaries, or at the proposed Assessment, tabulated ballots concerning formation of the District, and consider and determine whether the public interest and convenience require formation of the District and levy of the Assessment for the construction, maintenance, operation and/or servicing of the District improvements.

To be counted, this ballot must be signed by the property owner specified above whose name and address appears on the last equalized secured property tax assessment roll or, if the owner specified above is not an individual, by an authorized representative of such owner. The property owner specified above, or an authorized representative must complete this ballot by printing and signing their name, writing the date, and marking their support or opposition to the Assessment as indicated on the ballot. To be counted, this ballot must be received before the conclusion of the public testimony at the Hearing on the Assessment on the date and time specified above by the City Clerk, City of Greenfield, either in person at 599 El Camino Real, Greenfield, or by mail to City Hall, P.O. Box 127, Greenfield, California 93927. Ballots will be tabulated by the City Clerk or a designee following the conclusion of the public testimony at the Hearing on the Assessment.

Ballots may be submitted, changed, or withdrawn by the person who completed the ballot before the conclusion of the public testimony at the Hearing on the Assessment. Ballots will be weighted according to the proportional financial obligation of the affected property. If the number of ballots tabulated in opposition to the formation of the District exceed those tabulated in favor of the Assessment, the Assessment will not be imposed.

This ballot must be placed in the enclosed envelope and sealed prior to submission. Ballots will remain sealed until tabulation commences. During and after tabulation ballots will be treated as disclosable public records. If you have any questions, please contact Douglas Pike, P.E., City Engineer, at (805) 331-3553.
99 Walnut Travel Center Benefit to
Street and Drainage Maintenance Assessment District No. 4 Ballot
Mark with an "X" or other mark
Shall the Greenfield City Council establish the Street and Drainage Maintenance District No. 4 and impose annual assessments on Walnut Travel Center parcel within the District that do not exceed $7000.00 per parcel plus the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from January 1 to December 31 for each year following establishment of the assessment district?
Yes _____ No_____
Signature: ________________________ Date: ____________
I certify that I am the property owner or duly authorized officer of the entity which owns the above described parcel and that I have full authority to execute the ballot for all ownership interest in the parcel.
109-114-009-000
100

CITY OF GREENFIELD

NEW ASSESSMENT DISTRICT FORMATION

MAILED PUBLIC HEARING NOTICE
(California Constitution Article XIIID, California Government Code Section 53753) Benefit to Street and Drainage Maintenance Assessment District No. 4 City of Greenfield, County of Monterey, California
Pursuant to the Benefit Assessment Act of 1982
(Government Code Section 54703 et seq.)
To the record owner of the property located at:

Site address not available
Parcels/Property Description and Location:

The residential subdivision known as the Apple Avenue Homes Subdivision, which encompasses an area of land totaling approximately four and point fifty-six acres (4.56 acres), includes thirty-four (34) single family residential homes. The subdivision is situated in the Eastern portion of the City of Greenfield east of Highway 101 and is generally located:

On the northeast corner of Apple Avenue and Third Street.

The parcels within Apple Avenue Homes at the time this Report was prepared are identified by the map recorded in Volume 1 Cities & Towns, Page 64, Lot 145. The subdivided lots are shown in “Tract Map for Apple Avenue Homes” Prepared by Monterey Bay Engineers.

Assessor's Parcel No.
109-082-013-000

NOTICE IS HEREBY GIVEN IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753, CALIFORNIA GOVERNMENT CODE SECTION 54716, AND OTHER APPLICABLE LAW, THAT:

1. The City Council ("Council") of the City of Greenfield ("City") adopted at the Council's regularly scheduled meeting on February 11, 2025, resolutions: a) initiating proceedings and proposing formation of the Benefit Street and Drainage Maintenance Assessment District No. 4 ("District"), describing the District improvements ("Improvements"), describing the proposed District, and ordering the engineer of work to prepare a report ("Engineer's Report") in accordance with California Government Code Section 54716 and following; b) accepting and approving the Engineer's Report as filed or as modified by the Council; and c) declaring the Council's intent to order formation of the District and to levy and collect assessments, and generally describing the Improvements, referring to the District by name and indicating its general location, referring to the Engineer's Report on file with the City Clerk for detailed description of the District improvements, the District boundaries, and the proposed assessment ("Assessment") on assessable parcels within the District; and giving notice of a hearing on formation of the District and levy of the Assessment.

2. On April 8, 2025, at the hour of 6:00 p.m. at the Council chambers located at 599 El Camino Real, Greenfield, California 93927 the Council will hold a public hearing ("Hearing") on the proposed 101
formation of the District and levy of the Assessment. At the Hearing, any interested party may present written or oral testimony, the Council will consider all objections or protests, if any, to the proposed Improvement plans and specifications, the proposed construction, maintenance, operation and/or servicing of the Improvements, the estimated costs as set forth in the Engineer's Report, the proposed District boundaries, or the proposed Assessment, and consider and determine whether the public interest and convenience require formation of the District and levy of the Assessment for the construction, maintenance, operation and/or servicing of the District Improvements.

3. The current total amount of the proposed annual Assessment chargeable to the Apple Avenue Homes Subdivision area to the District for FY 2025-56 is $19,850.00. The current, total amount of the proposed annual Assessment chargeable per parcel listed above is $584.00. The City may defer assessment collection on any parcels it deems prudent and fair pending completion of public improvements by the developer. If the Assessment is imposed future annual Assessments chargeable to the entire District and to each parcel in the District may include in addition to the amounts specified above the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Prices Indexes, Pacific Cities and the U.S. City Average, San FranciscoOakland-San Jose from January 1 to December 31 for each year following imposition of the Assessment. Payments for the Assessment amounts specified above will continue so long as the District continues in effect. The reason for the Assessment is to fund the cost of the construction, maintenance, operation and/or servicing of the Improvements. The amount of the Assessment as specified above was calculated as follows:

1. Enclosed with this notice is a ballot for use of the property owner specified above concerning the Assessment. To be counted, the ballot must be signed by the property owner specified above whose name and address appears on the last equalized secured property tax assessment roll or, if the owner specified above is not an individual, by an authorized representative of such owner. The property owner specified above or an authorized representative must complete the ballot by printing and signing their name, writing the date, and marking their support or opposition to the Assessment as indicated on the ballot. To be counted, the ballot must be received before the conclusion of the public testimony at the Hearing on the Assessment on the date and time specified above by the City Clerk, City of Greenfield, either in person at 599 El Camino Real, Greenfield, or by mail at 599 El Camino Real, Greenfield, California 93927. Ballots will be tabulated by the City Clerk or a designee following the conclusion of the public testimony at the Hearing on the Assessment. Ballots may be submitted, changed, or withdrawn by the person who completed the ballot before the conclusion of the public testimony at the Hearing on the Assessment. Ballots will be weighted according to the proportional financial obligation of the affected property. If the number of ballots tabulated in opposition to the Assessment exceed those tabulated in favor of the Assessment, the Assessment will not be imposed.

DATED:

By: ______________________________
Ann Rathbun, City Clerk
102

CITY OF GREENFIELD

NEW ASSESSMENT DISTRICT FORMATION

BALLOT INSTRUCTIONS AND BALLOT
(California Constitution Article XIIID, California Government Code Section 53753) Apple Avenue Homes Subdivision Benefit to Street and Drainage Maintenance Assessment District No. 4
City of Greenfield, County of Monterey, California
Pursuant to the Benefit Assessment Act of 1982
(Government Code Section 54703 et seq.)

THIS BALLOT IS FOR THE USE OF THE RECORD OWNER OF THE PROPERTY

LOCATED IN THE CITY OF GREENFIELD, COUNTY OF MONTEREY AT (SITUS NOT AVIALABLE), ASSESSOR'S PARCEL NO. 109-082-013-000.

On the 8th day of April, 2025 at the hour of 6 p.m. at the Council chambers located at 599 El Camino Real, Greenfield, California 93927, the Council will hold a public hearing ("Hearing") on the proposed formation of the Benefit Street and Drainage Maintenance Assessment District No. 4 and imposition of an assessment ("Assessment") on assessable parcels within the District. At the Hearing, any interested party may present written or oral testimony, and the City Council will consider all objections or protest, if any, to the proposed improvement plans and specifications, the proposed construction, maintenance, operation and/or servicing of the improvements, the estimated cost as set forth in the engineer's report, the proposed District boundaries, or at the proposed Assessment, tabulated ballots concerning formation of the District, and consider and determine whether the public interest and convenience require formation of the District and levy of the Assessment for the construction, maintenance, operation and/or servicing of the District improvements.

To be counted, this ballot must be signed by the property owner specified above whose name and address appears on the last equalized secured property tax assessment roll or, if the owner specified above is not an individual, by an authorized representative of such owner. The property owner specified above, or an authorized representative must complete this ballot by printing and signing their name, writing the date, and marking their support or opposition to the Assessment as indicated on the ballot. To be counted, this ballot must be received before the conclusion of the public testimony at the Hearing on the Assessment on the date and time specified above by the City Clerk, City of Greenfield, either in person at 599 El Camino Real, Greenfield, or by mail to City Hall, P.O. Box 127, Greenfield, California 93927. Ballots will be tabulated by the City Clerk or a designee following the conclusion of the public testimony at the Hearing on the Assessment.

Ballots may be submitted, changed, or withdrawn by the person who completed the ballot before the conclusion of the public testimony at the Hearing on the Assessment. Ballots will be weighted according to the proportional financial obligation of the affected property. If the number of ballots tabulated in opposition to the formation of the District exceed those tabulated in favor of the Assessment, the Assessment will not be imposed.

This ballot must be placed in the enclosed envelope and sealed prior to submission. Ballots will remain sealed until tabulation commences. During and after tabulation ballots will be treated as disclosable public records. If you have any questions, please contact Douglas Pike, P.E., City Engineer, at (805) 331-3553.
103
Apple Avenue Homes Benefit to
Street and Drainage Maintenance Assessment District No. 4 Ballot
Mark with an "X" or other mark
Shall the Greenfield City Council establish the Street and Drainage Maintenance Assessment District No. 4 and impose annual assessments on Apple Avenue Homes Subdivision parcels within the District that do not exceed $584.00 per parcel plus the percentage increases specified in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Indexes, Pacific Cities and the U.S. City Average, San Francisco-Oakland-San Jose from January 1 to December 31 for each year following establishment of the assessment district? Yes _____ No_____
Signature: ________________________ Date: ____________
I certify that I am the property owner or duly authorized officer of the entity which owns the above described parcel and that I have full authority to execute the ballot for all ownership interest in the parcel.
109-082-013-000
104
AGENDA DATE: February 7, 2025
MEETING DATE: February 11, 2025
TO: Mayor and Councilmembers
FROM: City Attorney

TITLE: FOLLOW-UP DISCUSSION REGARDING ADVISORY BODY

MEMBER APPOINTMENT PROCESS AND DIRECTION TO
STAFF

BACKGROUND
On January 28, 2025, City Council was presented with a staff report regarding the appointment process for Planning Commissioners and Parks and Recreation Committee members. The report outlined the current Municipal Code provisions, bylaw requirements, and past practices. The City Council discussed this matter, during which additional issues were identified regarding conflicts within the City Municipal Code provisions and inconsistent past appointment practices.

DISCUSSION
Government Code Requirements
During the January 28, 2025, meeting, a question was raised about potential conflicts between the Government Code and City Municipal Code provisions. Upon review, there are no conflicts with the Government Code. The relevant Government Code sections provide broad authority to cities regarding planning agency appointments:
• Government Code section 65100 authorizes city legislative bodies to assign planning agency functions to a commission by ordinance.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
105
- 2 -
• Government Code section 65101(a) requires the legislative body to specify membership, mandating at least five (5) members, but leaves term requirements and other membership details to local discretion.

Municipal Code Conflicts
While there are no conflicts with state law, there are inconsistencies within the City Municipal Code regarding the appointment process. Specifically:

1. Section 2.20.010 A 2. Says that “appointments shall be for a term of three (3) years, except that an appointment to fill a vacancy shall be for the remainder of the term of the office in which such vacancy occurs.” (emphasis added.)

2. Section 17.10.050 C states that, when filling a vacancy, “the City Council by majority vote shall appoint another person to serve for a three (3) year term commencing with the date of the appointment.” (emphasis added.)
Inconsistent Past Practices
A review of recent appointments reveals varying practices:
• January 26, 2021: Three incumbents (Martinez, Gallardo, Urquides) were reappointed without public recruitment, despite receiving an outside application from Cynthia Zavala. • February 9, 2021: David Mendoza’s resigned and his vacancy was filled by Cynthia Zavala without public recruitment.
• December 13, 2022: Cynthia Zavala was reappointed based on a letter submission. • July 11, 2023: Tina Martinez’s resigned and her vacancy was filled through a public recruitment process, resulting in Jose Vazques’s appointment. • January 9, 2024: Gallardo and Urquidez were reappointed based on letter submissions without public recruitment. Vazques also submitted a letter but was not reappointed because he did not appear at the City Council meeting. Diego Mendoza submitted an application and was appointed.
• December 10, 2024: Stephanie Garcia reappointed based on a letter submission.

This inconsistency in practice, combined with conflicting City Municipal Code provisions, creates confusion and potential fairness concerns in the appointment process. Therefore, a specific process should be chosen that is clear, consistent and transparent. 106
- 3 -

POTENTIAL OPTIONS

1. Amend the City’s Municipal Code to resolve current conflicts and establish a consistent process for both new appointments and reappointments.

2. Amend the Planning Commission and Parks and Recreation Committee Bylaws to clarify the Commissioner and Committee member appointment process.

3. The City Council may have other options that have not been presented in this report.

FISCAL IMPACT
N/A

RECOMMENDATION
Discuss and provide clear direction to staff on the preferred appointment process for both new appointments and reappointments.

ATTACHMENTS

1. January 10, 2025 Staff Report

2. Planning Commission Bylaws

3. Parks and Recreation Commission Bylaws
107
DATE: January 14, 2025
MEETING DATE: January 28, 2025
TO: Mayor and Councilmembers
FROM: City Attorney

TITLE: DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING

ADVISORY BODY MEMBER APPOINTMENT PROCESS

BACKGROUND
At the December 14, 2024, City if Greenfield (“City”) Council meeting, the City Council considered reappointment of a Planning Commissioner whose term ended but who was interested in continuing to serve. As a part of the discussion, the City Council expressed interest in discussing the process by which Planning Commissioners are appointed. In particular, the City Council expressed interest in ensuring that the appointment process is fair and transparent, while also retaining the knowledge gained by long-term Planning Commissioners. This report provides background information regarding appointments to both the Planning Commission and the Parks and Recreation Committee.

The City currently has two (2) active advisory bodies: (1) the Planning Commission; and (2) the Parks and Recreation Committee. Every city is required to have a planning agency but in the absence of a separate planning agency, the City Council serves as the planning agency. (Gov.

Code, § 65100.) The Planning Commission serves as the City’s planning agency and is responsible for, among other things, “exercise[ing] such functions with respect to land divisions, planning, and zoning as may be described by City Ordinance” and “[t]he functions, powers and duties…set forth in sections 65101, 65102 and 65103 of the Government Code of the State of California.” (Planning Commission Bylaws D1; GMC, § 2.20.020.) The Parks and Recreation Committee is not a required advisory body but was formed by the City to “review parks and City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
108
- 2 -
recreation facilities within the City and to provide recommendations to the City Council.” (Parks & Recreation Committee Bylaws C.1.) The City Council is responsible for appointing Planning Commissioners and Parks and Recreation Committee members.

The City Municipal Code sets forth the process to appoint and reappoint Planning Commissioners as follows:
“There shall be a planning commission consisting of five (5) members who shall be appointed by majority vote of the city council. Said appointments shall be made as follows: …

2. Appointments shall be for a term of three (3) years, except that an appointment to fill a vacancy shall be for the remainder of the term of the office in which such vacancy occurs.

3. There shall be no limit on the number of terms that a planning commissioner may serve; however, upon completion of each three (3) year term, planning commissioners shall prepare a written request to the city council to be considered for an additional term.” (GMC, § 2.20.010 A.)
“Membership and Term: …People interested in becoming commissioners must submit an application for review by staff and the city council. The city council approves applications and appoints planning commissioners by majority vote….” (GMC, § 17.10.050 A.) “Vacancies: If a member of the planning commission is unable or unwilling to complete his or her term, the planning director shall publicize the vacancy in the local newspaper and on the city website. The planning director is responsible for accepting applications and agendizing review of the applications by the city council within a reasonable period. The city council by majority vote shall appoint another person to serve for a three (3) year term commencing with the date of the appointment.” (GMC, § 17.10.050 C.)
The Planning Commission Bylaws to not provide additional information with respect to appointing Planning Commissioners.

Past practice has been that if a Planning Commissioner term ends and the Planning Commissioner does not submit a written request to the City Council to be considered for an additional term, or a Planning Commissioner resigns prior to the end of their term, the City accepts applications to fill the vacancy. However, in the past, if a Planning Commissioner submitted a written request to be considered for an additional term, the staff brought the written request to the City Council for consideration and approval without first accepting other applications.
109
- 3 -
The Parks and Recreation Committee appointment process is described in the Parks and Recreation Committee Bylaws as follows:
“When a vacancy occurs, either by the conclusion of the Member’s term, resignation, or otherwise, the City shall solicit applications from individuals interested in becoming a Committee Member. City Staff shall compile and review applications and provide the same to the City Council, as where necessary, make recommendations to the City Council. The City Council shall then make appointments by majority vote.” (Parks and Recreation Committee Bylaws A.4.) Unlike with the Planning Commission, the Parks and Recreation Committee bylaws do not provide an option for a Committee member whose term is ending to submit a written request to be considered for an additional term but Committee members “may be reappointed by majority vote of the City Council.” (Parks and Recreation Committee Bylaws A.4.)

DISCUSSION
It is not clear, based upon the City Municipal Code and Bylaws, whether the City Council is required to accept applications when a Planning Commission incumbent whose term is ending has submitted a written request to be reappointed. It seems that, by including the option for an incumbent to submit a written request, which is different from the process described for vacancies without an incumbent to be filled, that the Municipal Code intends the process to be different. In addition, there are two circumstances described in which the City is required to accept applications: (1) upon initial appointment (GMC, § 17.10.050 A); and (2) when a commissioner is unable or unwilling to complete their term (GMC, § § 17.10.050 C.) That being said, the City Council is welcome to change or clarify the appointment process.

There are pros and cons to reappointing incumbent Commissioners and Committee members.

On one hand, the incumbent likely has gained institutional knowledge and, as such, is a valuable resource to the Commission or Committee and the Commissioner or Committee member has demonstrated a desire to continue serving by submitting a written request to be considered for reappointment. On the other hand, automatically reappointing an incumbent does not give other community members the opportunity to apply to become a Commissioner or Committee member and, in fact, if the City does not make the vacancy available to the public, community members may not know about the opportunity.

City staff polled the cities of Soledad, King, and Gonzales to determine whether they advertise Commissioner vacancies when a current Commissioners would like to retain their seat. Neither the City of Soledad nor King City advertise. As of the drafting of this staff report, the City had not hear back from the City of Gonzales.
110
- 4 -

POTENTIAL OPTIONS

1. Amend City’s Municipal Code to clarify the Commissioner and Committee appointment process.

2. Amend the Commission and Committee Bylaws to clarify the Commissioner and Committee member appointment process. If the City Council chooses this option, it is recommended that the City Council also amend the Municipal Code to ensure the Bylaws and the Municipal Code are consistent.

3. Make no change to the Municipal Code and/or Bylaws and continue to follow past practice.

4. The City Council may have other options that have not been presented in this report.

FISCAL IMPACT
N/A

RECOMMENDATION
Discuss and provide direction to staff.

ATTACHMENTS

1. Planning Commission Bylaws

2. Parks and Recreation Commission Bylaws
111
City of Greenfield
Planning Commission
By-Laws
Section I - Organization and Officers
A. Organization
The Planning Commission shall consist of five (5) members, as provided for in Greenfield Municipal Code Chapter 2.20, entitled “PLANNING AGENCY” and shall be organized and exercise such powers as prescribed by the Greenfield Municipal Code and by City Ordinances of the City of Greenfield.

Planning Commission Established: Pursuant to Government Code Section 65100, a planning agency is established for the city, consisting of a Planning Commission and a Planning Department, organized as follows:

1. There shall be a Planning Commission consisting of five (5) members appointed by the Mayor with the advice and consent of the City Council. Said appointments shall be made as follows:
a) Four (4) members shall be residents of the City.
b) One (1) member may be a resident of the unincorporated area lying within one mile of the city limits of the City, if a person acceptable to the City Council can be found within such area, otherwise such member shall be a resident of the City.

2. Ifa Planning Commission member absents himself or herself without permission from two (2) consecutive regular Planning Commission meetings, his or her office becomes vacant and shall be filled as any other vacancy.

3. There shall be a Planning Department, Planning Director, and Zoning Administrator. The Planning Department shall consist of a Planning Director and such other employees as the City Council from time to time may deem necessary. The Planning Director shall have all of the powers and duties set forth in Section 65901 of the Government Code of the State.

Officers and Commissioners

1. Selection of Officers
a) A Chair and Vice-Chair shall be elected annually from among the Commission’s membership at the first meeting in January to serve in those positions at the pleasure of the Commission.
b) The Vice-Chair shall succeed the Chair if his/her seat is vacated before the term is completed. The Vice-Chair is to serve the unexpired term of the vacated office. A new Vice-Chair shall be elected at the next regular meeting after the Vice-Chair takes the Chair’s position.
c) Inthe absence of the Chair and Vice-Chair at a meeting, any other member shall call the Commission to order, whereupon a Chair shall be elected from the members to preside.

2. Responsibilities of Officers
The Responsibilities and Powers of the officers of the Planning Commission shall be as follows:
112
a) The Chair shall:

Preside at all meetings of the Commission
i. Call Special Meetings of the Commission in accordance with legal requirements and these by-laws
ii. Sign documents in the name of the Commission
iii. See that all actions of the Commission are properly taken iv. Assist staff in determining agenda items
v. Appoint committees as necessary
vi. Assist staff in determining whether certain matters can be handled administratively or should come to the Commission. vii. Attend certain City Council and other meetings as required as the Planning Commission’s representative
viii. . Communicate informally as necessary with the Mayor, City Council members, and the City Manager on Planning
Commission matters
ix. Function a an ex-officio member of all subcommittees (an exofficio member is one able to discuss matters, but cannot vote.)
b) The Vice-Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair during the absence, disability, or disqualification of the Chair.
al Responsibilities of All Commissioners
a) Commissioners who are unable to attend a meeting shall, if possible, inform the Chair or the Deputy City Clerk in advance of said meeting. b) Commissioners are representatives of the City of Greenfield. As such, it is important that Commissioners dress professionally. c) When speaking to the Press, Commissioners should be very specific in stating that they speak for themselves, and not for the Commission as a whole.
d) The effectiveness of the Planning Commission requires that the Commissioners are thoroughly prepared prior to a public meeting.

This may include site visits, research, or calling on city staff for clarification and understanding of what is to be discussed. e) Each Commissioner's input is important and valued. All Commissioners in attendance are expected to participate.

D. Duties and Powers

1. The Planning Commission shall exercise such functions with respect to land divisions, planning, and zoning as may be prescribed by City Ordinance. The Commission shall advise the City Council on those matters falling within its responsibilities in a manner reflecting concern for the overall development and environment of the City as a setting for human activities.

The Commission shall have the power of review and final decision (except for appeals on decisions) on the following items:
a) Architectural Review Applications
b) Conditional Use Permits
c) Temporary Use Permits
113
d)
e)
f)
8)
Minor Subdivisions, those subdivisions proposed for creation of four or fewer parcels. Minor subdivisions include regular, panhandle, and those in combination with variances or other conditional use permits.

Lot Line Adjustments
Variances
Environmental Review Documents (negative declarations and environmental impact reports) relative to any of the above permit types.

The Commission shall be a recommending body to the City Council for final decisions on the following items:
a)
b)
c)
d)
i)
i)
Zoning Ordinances and their Amendments
Rezonings
Prezonings
General Plans and their Amendments
Specific Plans
Tentative Subdivision Maps (more than 4 parcels proposed for creation)
Planned Developments
Lot Mergers
Annexations/Sphere of Influence Updates
Appeals (as discussed in section F)

2. The Commission shall further perform all of the following functions:
a)
b)
c)
d)
e)
f)
g)
Prepare, periodically review and revise, as necessary, the General Plan
Implement the General Plan through actions including, but not limited to, the administration of specific plans and zoning and subdivision ordinances.

Annually review the “Capital Improvement Plan” of the City of Greenfield and the local public works projects of other local agencies for their consistency with the General Plan.

Endeavor to promote public interest in, comment on, and understanding of the General Plan and regulations relating to it.

Consult with and advise public officials and agencies, public utility companies, civic, educational, professional, and other organizations, and citizens concerning implementation of the General Plan.

Promote the coordination of local plans and programs with the plans and programs of other public agencies
Perform other functions as the legislative body provides, including conducting studies and preparing plans other than those required or authorized by these bylaws.

Rules of Order—Except as otherwise provided in these By-Laws, “Robert’s Rules of Order” shall be used as a guide to the conduct of the meetings of the Planning Commission. Provided, however, that the failure of the Commission to conform to said rules of order shall not, in any instance, be deemed to invalidate any action taken by the Planning Commission.
114
Section II - Meetings
A.

B,
Public Meetings - All meetings shall be held in full compliance with the provisions of state law, City Ordinances, and these By-Laws.

Regular Meetings

1. Regular Meetings shall be held on the first Tuesday of each month at 6:00pm, in the Council Chambers of the Greenfield Civic Center, 599 El Camino Real, unless otherwise determined by the Commission.

2. Whenever a regular meeting falls on a public holiday, no regular meeting shall be held on that day. Such regular meeting will be adjusted to the following day, provided that is not also a public holiday, or cancelled by motion adopted by the Planning Commission
Adjourned Meetings—In the event the Commission wishes to adjourn its meeting to a certain hour on another day, a specific date, time, and place must be set by the Commission prior to the regular motion to adjourn.

Special Meetings — Special Meetings of the Commission may be held at any time upon the call of the Chair, by a majority of the voting members of the Commission, upon request of the City Council, or upon request of the City Manager, following at least 24 hours notice to each member of the Commission and to the press and any other person requesting notice. The time and place of the special meeting shall be determined by the Planning Commission.

Study Sessions/Workshops

1. The Commission may be convened as a whole or as a committee of the whole in the same manner as prescribed for the calling of a special meeting for the purpose of holding a study session provided that no official action shall be taken and no quorum shall be required.

2. Such meetings and workshops shall be open to the public.

Appeals
The City Council of the City of Greenfield is the city’s legislative body. All final decisions on standard subdivisions, legislative acts such as ordinances, general plans, housing elements, zoning or re-zoning of properties lie with the City Council, with recommendations from the Planning Commission.

When an applicant or other interested person is dissatisfied with the Commission’s decision on a land-use matter, that person may appeal the Commission’s decision to the City Council.

The appeal is considered a “de novo” procedure, meaning that the entire case may be repeated anew. The appeal is not limited in scope to a review of the Commission’s record. The right to appeal is not limited to a dissatisfied applicant. State land use law expresses the intent that planning agencies ensure participation by the public and, through that involvement, the ability to appeal.

Agenda

1. An agenda for each meeting of the Commission shall be prepared by the Director or staff with the cooperation and approval of the Chair or, in his/her absence, the Vice-Chair.

2. There shall be attached to each agenda a report of matters pending further action by the Commission.
115

3. Acopy of the agenda shall be posted by the City in its “Public Notices” area for a full 3 calendar days not counting the day of the meeting or day of posting.

H. Order of Meetings

1. The Order of Business Shall be as Follows:
a)
b)
c)
d)
8)
The Chair shall take the chair precisely at the hour appointed for the meeting and shall immediately call the Commission to order. Ifa quorum is not present, the Commission may:

1. Continue the meeting, including any scheduled public hearings, to a later definite time and date;

2. Adjourn the meeting; or

3. Recess the meeting until a quorum is present.

Members present and absent shall be recorded.

The agenda shall be approved as submitted or revised after the Chair has called for any changes in the session’s agenda from staff or Commissioners.

The minutes of any preceding meeting not yet adopted shall be submitted for approval by a motion and vote of the Commission.

Changes may also be proposed at this point.

During the public comment period, announce that any member of the audience may comment on any matter not listed on the agenda.

The Commission will take no action on these public comments except to direct staff, if warranted, to study the particular matter for setting on a future agenda,
The public shall be advised of the procedures to be followed in the meeting, including time limits for comments, and use of the microphone.

The Commission shall hear and act upon those proposals scheduled for consideration of public hearing, together with such other matters of business and report as the Commission or Planning Director finds to require Commission consideration.
h) Adjournment.

2. Presentation or Hearing of Proposals—The following shall be the order of procedure for public hearings concerning planning and zoning matters:
a)
b)
c)
The Chair shall announce the subject of the public hearing, as advertised
If a request is made for a continuance, a motion may be made and voted upon to continue the public hearing to a definite time and date.

The staff shall be asked to present the substance of the application, their report and recommendation, and to answer technical questions of the Commission.
d) Order of Testimony. The order of testimony shall be as follows:

1. Chair opens the public hearing, stating the time it is opened.

2. Applicant's statement and other persons in favor of the proposal
116
Aa Sw
Opponent(s) statements
If necessary, rebuttal from the applicant
Public hearing is closed
The Chair calls for deliberation to determine the matter or continue it for further review to another date and time certain. e) Rules of Testimony. The rules of testimony shall be as follows:

1. L Motions
Persons presenting testimony to the Commission are
requested to stand at the podium so that their comments are adequately recorded, and give their name and address for the record. No testimony shall be taken from persons either standing or sitting in the audience without formally presenting themselves at the podium.

If numerous individuals are present in the audience who wish to participate in discussion of the issue, either in support or opposition, the Chair may inform the group that a
spokesperson may be selected to speak for the entire group.

To avoid unnecessary cumulative evidence, the Chair may limit the number of witnesses or the time of testimony on a
particular issue.

Irrelevant and off-the-subject comments will be ruled out of order.

The Chair will not permit any complaints regarding the staff or individual commissioners during a public hearing. The Chair shall inform any individuals that complaints should be
submitted in writing to the Chair and will not be considered as an agenda item.

No person shall address the Commission without first securing the permission of the Chair to do so.

All comments shall be addressed to the Commission. All
questions shall be placed through the Chair. Questions for the staff by applicants or other members of the audience shall be directed to staff through the Chair.

In the case an applicant does not have an adequate command of English, the staff shall inform the applicant well in advance of the hearing (perhaps with the agenda and staff report supplied to the applicant prior to the hearing) that s/he may wish to bring an interpreter for the proceedings. In no circumstances shall staff or a member of the Commission act as an interpreter for an applicant.

1. A motion to adjourn shall always be in order except during roll call.

2. The Chair or other presiding officer may make and second motions and debate from the Chair, subject only to such limitations of debate as are imposed on all members of the commission.

J. Voting

1. Voting Requirements
117
a) A quorum shall consist of a majority of the membership. b) The affirmative vote of a majority of the membership is necessary to take action.
c) Actions as required under federal or state law that require a supermajority. These will be dealt with as they arise. . Voting Order - The order of roll call voting, if required, will be rotated such that the Chair will always vote last.
. Recording of Votes - Minutes of the Commission proceedings shall show the vote of each Commissioner, including whether s/he is absent or failed to vote on a considered matter.
. Conflicts of Interest, Reasons for Disqualifications from Voting—A member shall disqualify himself or herself from voting in accordance with the state law concerning Conflict of Interest. When a person disqualifies him/herself, s/he shall state prior to the consideration of such matter by the Commission that s/he is disqualifying him/herself due to a possible conflict of interest, state the nature of the conflict and shall not participate in voting or discussion.
. Allowable Actions of Commissioners who stand down from discussion, pursuant to item #4 above, are from the California Code of Regulations and are not subject to amendment by the Commission:
a) A Commissioner may appear at a hearing or otherwise before the commission to represent personal items if the commissioner does so in her/his private capacity and if the matter in question relates only to the commissioner’s private interests and not to his or her official duties. The purpose of this exclusion is to allow citizens to exercise their constitutional rights to communicate with their government.

However, the exclusion is limited in that it applies to situations in which the decision will solely affect the commissioner’s personal interests (e.g. real property or business solely owned by the commissioner or members of her/his immediate family).
b) A commissioner is prohibited from in any way attempting to use his or her official position to influence a governmental decision when the official has a financial interest. This restriction is intended to ensure that public officials do not act directly to affect her or his private economic interests by utilizing their official status or activities. Contacts with agency personnel or other attempts to influence on behalf of a commissioner’s business entity, client, or customers are prohibited.

These commission regulations specifically exempt oral or written communications by an official as a member of the general public solely to represent his or her personal interests.

Personal interests include:

1. An interest in real property;

2. Or a business entity which is wholly owned by the
commissioner or members of his or her immediate family; 118

6. 3. Ora business entity over which the commissioner or the commissioner and his/her spouse exercise sole control.
c) “Rule of Necessity”: Ifa commissioner is disqualified because of a conflict of interest, s/he does not count towards the quorum. This “rule of necessity” does not apply if the lack of quorum results from absent members. The rule arises when the lack of a quorum results from several members of the commission having a conflict of interest on the same issue,
Abstentions: When a member of the Commission abstains from voting for any reason (other than a conflict of interest), the abstention shall be counted with the affirmative vote.

Procedures for Chairing Meetings:

The following are the procedures for conducting the City of Greenfield Planning Commission meetings.
1, ES
Call the meeting to order promptly at the appointed hour. Ifa quorum is not present, the Commission may:
a. Continue the meeting, including any scheduled public hearings, to a later definite time and date;
b. Adjourn the meeting; or
c. Recess the meeting until a quorum is present.

The Commission shall take no other action unless a quorum is present.

Roll Call. Ask staff to call roll.

Update the Agenda. Ask whether staff or commissioners have any proposed changes to the agenda and indicate when and how those new items will be considered.

Minutes. Minutes of any previous Commission meeting shall be approved (or changed, as appropriate), by motion and a vote of the Commission.

Communications—Public comments from the audience not on the agenda.

Announce that this is the time on the agenda that any member of the audience may comment on any matter not listed on the agenda. No action by the Commissioners may be taken on any such item, but the Commission may direct staff to research comments for further review and setting on a future agenda.

Announce to the Audience certain Planning Commission procedures that may be adopted by the commission from time to time.

Examples include:
“In order to assist in completing the agenda items, please be brief and to the point—preferably 2 to 5 minute. The maximum time limit is 5 minutes, unless prior arrangements have been made.”
“Please use the microphone, state your name for the record, and write your name and address on the sign-in sheet provided at the podium.

Consent Items, All matters listed under consent items on the agenda are considered routine and will be acted upon (roll call vote) without discussion by the Commission unless any Commissioner or member of the audience have questions or wish to make a statement or discuss the item. In either event, the Chair will remove the item from the consent agenda and place it on 8 119
the agenda for separate consideration. Take up such items next, as first regular agenda items.

8. Regular agenda items.
a.
b.
c.
d. mpg ra Na sr
Announce the item
Ask the staff to present the staff report
Ask the Commission if they have any questions for staff Open the public hearing. If it is necessary to continue the public hearing, make sure that the hearing is opened (and not closed) and continued to a specific time and date.

Give the following instructions to the audience: “If you decide to speak, please start by giving your name and address and completing the sign-up sheet at the podium, then tell the commission your concerns. We want your views; don't worry about how to state them.

If several people have spoken, please do not be repetitious, but state that your comments reflect those already presented. Ifthere are several with the same concerns, please appoint a spokesperson. The Commission is particularly interested in the specific reason for or against a proposal because the Commission's decision needs to be based on specific reasons.”
Invite the Applicant to speak
Invite others in favor of the application to speak.

Invite those in opposition to speak.

Ask the staff if any written communications have been received and, if so, have them either read into the record or summarized, as appropriate.

Allow the applicant to make a rebuttal statement, This must be brief and limited to a rebuttal ofthe opposition.

Close the Public Hearing
Ask the Commission if they have any questions for staff or speakers. . Turn the item over to the Commission for discussion. It may be appropriate to focus or structure the discussion regarding certain issues or questions. If the Commissioners do not volunteer comments, it may be necessary to ask individual Commissioners what they think about specific points. Normally, the Commission should first discuss land use and zoning issues and then deliberate on specific conditions and details rather than mixing the two or beginning with specific conditions and details.

After a motion and second are made, restate the motion or at least get confirmation from the Commission that everyone is clear on the motion prior to voting.

Call the question (vote). A Roll Call Vote is needed for all decisions where a voice vote does not clearly indicate individual Commissioner’s votes.

Following the vote, announce the Commission’s action to the audience. Indicate whether the action is final or whether it is a recommendation to the City Council. Indicate when the City Council is 9 120
scheduled to consider the matter, and encourage individual participation. Indicate, if there are any questions regarding this action and/or possible appeal procedure, that the Planning Department should be contacted as soon as possible for assistance. After announcing the Commission’s decision, the Chair shall announce that the applicant or other interested person, if dissatisfied with the Commission's action, may appeal the Commission’s decision to the City Council. The Planning Department should be contacted as soon as possible for instructions on appeals.

9. Public Hearings: Ask those who are for or against a proposal to speak at the public hearing in the following sequence:
a. Staff Report ofthe background and recommendation
b. Applicant's statement
c. Proponent(s) of the proposal statements
d. Opponent(s) of the proposal statements
e. Ifnecessary, a rebuttal from the applicant

10. Adjournment. Prior to adjourning the meeting, ask staff whether the meeting needs to be adjourned to a specific time or date.

Section II - Review and Amendments Procedure
A.

B.

These By-Laws shall be reviewed in January of each year by a subcommittee appointed by the Chair with the general agreement of the Commission. The review subcommittee shall present their recommendation to the full Commission for amending, or not amending, these By-Laws.

In addition, these By-Laws may be amended at any meeting of the Planning Commission by a majority of the membership of the Commission provided that notice of the proposed amendment is received by each Commissioner not less than 5 days prior to said meeting.
10 121
1 Parks & Recreation Committee
City of Greenfield
Committee Bylaws
SECTION I – ORGANIZATION AND OFFICERS
A. Organization

1. The Parks and Recreation Committee (“Committee”) shall consist of five (5) Members.

2. Members of the Committee shall be members of the public at large, and shall be appointed by a majority vote of the City Council.

3. Members shall serve a ___ year term, and may be re-appointed by majority vote of the City Council at the conclusion of a Member’s terms.

4. When a vacancy occurs, either by the conclusion of a Member’s term, resignation, or otherwise, the City shall solicit applications from individuals interested in becoming a Committee Member. City Staff shall compile and review applications and provide the same to the City Council, as where necessary, make recommendations to the City Council. The City Council shall then make appointments by majority vote.

5. Committee Members shall not be officials or employees of the City, but shall be members of the public at large and shall be residents of the City or of the area of the sphere of influence of the City.

6. If a Member absents himself or herself without permission from more than two (2) consecutive Committee meetings, the City Council may deem his or her office vacant.

B. Officers and Committee Members

1. Selection of Officers
a) A Chair and Vice-Chair shall be elected annually from among the Committee’s membership at the first meeting in January to serve in those positions at the pleasure of the Committee.
b) The Vice-Chair shall succeed the Chair if his/her seat is vacated before the term is completed. The Vice-Chair is to serve the unexpired term of the vacated office.

A new Vice-Chair shall be elected at the next regular meeting after the Vice-Chair takes the Chair’s position.
c) In the absence of the Chair and Vice-Chair at a meeting, any other member shall call the Committee to order, whereupon a Chair shall be elected from the members to preside.

2. Responsibilities of Officer
The Responsibilities and Powers of the officers of the Committee shall be as follows:
a) The Chair shall:
i. Preside at all meetings of the Committee;
122
2 ii. Call Special Meetings of the Committee in accordance with legal requirements and these bylaws;
iii. Sign documents in the name of the Committee;
iv. See that all actions of the Committee are properly taken; v. Assist City staff in determining agenda items; and
vi. Attend City Council, where necessary, as the Committee’s representative. b) The Vice-Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair during the absence, disability, or disqualification of the Chair.

3. Responsibilities of Committee Members
a) Members who are unable to attend a meeting shall, if possible, inform the Parks & Recreation Director or the Chair in advance of said meeting. b) If speaking to the press, media, or addressing the public outside of a Committee meeting, Members must be very specific in stating that they speak for themselves and not for the Committee or in their capacity as a Committee Member.
c) Review agenda materials and be prepared to discuss agenda items prior to a public meeting. This may include site visits, research, or calling on City Staff for clarification and understanding of what is to be discussed. d) Each Member’s input is important and valued. All Members in attendance are expected to participate.

C. Duties and Powers

1. The Committee’s primary function is to review parks and recreation facilities within the City and provide recommendations to the City Council.

2. The Committee shall exercise such other functions as may be prescribed by City Ordinance, Resolution, or have been otherwise delegated to it by the City Council.

3. Each Member shall have such powers as are reasonable and necessary in order to enable the Committee to fulfill and carry out the duties and powers set forth herein.

4. The Committee shall further perform all of the following functions:
a) Endeavor to promote public interest in, comment on, and understanding of the parks and recreation facilities within the City.
b) Promote the coordination of parks and recreation facilities and offerings within the City.
c) Perform other functions as the legislative body provides, including conducting studies or preparing plans and recommendations other than those required or authorized by these Bylaws.

D. Rules of Order
Except as otherwise provided in these Bylaws, “Rosenberg’s Rules of Order” shall be used as a guide to the conduct of the meetings of the Committee. Provided, however, that the failure of the Committee to conform to said rules of order shall not, in any instance, be deemed to invalidate any action taken by the Committee. 123
3 SECTION II – MEETINGS
A. Public Meetings
All meetings shall be held in full compliance with the provisions of state law, City Ordinances, and these Bylaws.

B. Regular Meetings

1. Regular Meetings shall be held on the ___________ of each month at 6:00 p.m., in the Community Center located at Patriot Park, 1351 Oak Avenue, unless otherwise determined by the Committee.

2. Whenever a regular meeting falls on a public holiday, no regular meeting shall be held on that day. Such regular meeting will be adjusted to the following day, provided that is not also a public holiday, or cancelled by motion adopted by the Committee.

C. Special Meetings
Special Meetings of the Committee may be held at any time upon the call of the Chair, by a majority of the voting members of the Committee, upon request of the City Council, or upon request of the Parks & Recreation Director, following at least 24 hours notice to each Member of the Committee and any other notice required by law.

D. Study Sessions/Workshops
The Committee may be convened as a whole or as a subcommittee of the whole in the same manner as prescribed for the calling of a special meeting for the purpose of holding a study session provided that no official action shall be taken and no quorum shall be required. Such meetings and workshops shall be open to the public.

E. Agenda

1. An agenda for each meeting of the Committee shall be prepared by the Parks & Recreation Director with the cooperation of the Chair or, in his/her absence, the Vice-Chair.

2. There shall be attached to each agenda a report of matters pending further action by the Committee.

3. A copy of the agenda shall be posted by the City in a place freely accessible to the public and on the City’s internet website. For a Regular Meeting, the agenda must be posted at least seventy-two (72) hours in advance of the meeting. For a Special Meeting, the agenda must be posted at least twenty-four (24) hours in advance of the meeting.

F. Order of Meetings
The order of business shall be as follows:

1. The Chair shall take the chair precisely at the hour appointed for the meeting and 124
4 shall immediately call the Committee to order. If a quorum is not present, the Committee may:
a) Continue the meeting, including any scheduled public hearings, to a later definite time and date;
b) Adjourn the meeting; or
c) Recess the meeting until a quorum is present.

2. Members present and absent shall be recorded.

3. During the public comment period, announce that any member of the audience may comment on any matter not listed on the agenda. The Committee will take no action on these public comments except to direct staff, if warranted, to study the particular matter for setting on a future agenda.

4. The Committee shall hear, consider, and act upon those items scheduled for consideration, together with such other matters of business set forth in the agenda.

5. Adjournment.

G. Voting

1. Voting Requirements
a) A quorum shall consist of a majority of the membership of the Committee. b) Unless otherwise required by law, the affirmative vote of a simple majority of the quorum shall determine the act or decision.

2. Voting Order
The order of roll call voting, if required, will be rotated such that the Chair will always vote last.

3. Conflicts of Interest, Reasons for Disqualifications from Voting A member shall disqualify himself or herself from voting in accordance with the state law concerning conflict of interest. When a person disqualifies him/herself, he or she shall state prior to the consideration of such matter by the Committee that he or she is disqualifying him/herself due to a possible conflict of interest, state the nature of the conflict and shall not participate in voting or discussion.

4. Abstentions
When a member of the Committee abstains from voting for any reason (other than a conflict of interest), the abstention shall be counted with the affirmative vote.

SECTION III – REVIEW AND AMENDMENTS PROCEDURE
A. When deemed necessary by the Parks & Recreation Director or the Chair, or upon direction from a majority of the Committee, these Bylaws shall be reviewed by the City Attorney and the Parks & Recreation Director. The City Attorney and/or Parks & Recreation Director shall then present their recommendation to the Committee for amending or not amending these Bylaws.
125
5 B. These Bylaws may be amended or suspended at any meeting of the Committee by a majority of the membership of the Committee.

SECTION IV – FAILURE TO ADHERE TO BYLAWS SHALL NOT INVALIDATE ACTION With the exception of those requirements imposed by State law or the City Council, a Committee’s failure to conform to any part of these Bylaws shall not, in any instance, be deemed to invalidate any action taken by the Committee. 126

← All documents from this meeting