Greenfield City Council
February 25, 2025

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
February 25, 2025
6:00 P.M.

Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Rachel Ortiz
Marcy Jones
Belen Garcia
The Greenfield City Council meeting on February 25, 2025 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:

Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.

A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. EXCUSE COUNCILMEMBER ABSENCES
City Council Agenda
February 25, 2025

This agenda item allows the City Council to excuse the absence of Councilmembers not present at the meeting. If all Councilmembers are present, this agenda will be skipped. a. Public Comments
b. City Council Comments / Action
D. INVOCATION
E. PLEDGE OF ALLEGIANCE
F. AGENDA REVIEW
G. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA
This portion of the agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.

PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected]. In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on February 24, 2025. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.

H. COMMENTS FROM CITY COUNCIL
I. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
I-1. APPROVE Warrants #323810 through #323917 and Bank Drafts #6479 through #6497 in the amount of $490,659.72 – Page 1
I-2. APPROVE Minutes of the February 11, 2025 City Council Meeting – Page 18 I-3. RECEIVE AND FILE – Monthly Report – Finance Department – Page 22 City Council Agenda
February 25, 2025

J. MAYOR’S PRESENTATION, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS J-1. PRESENTATION – Greenfield Community Center/Park Design by NJA Architects J-2. PRESENTATION – Mid-Year Budget Review – Page 23
K. CITY COUNCIL BUSINESS
K-1. ADOPT A Resolution of the City Council of the City of Greenfield Approving Supplementally Appropriating $61,162.60 from 503-390-85800 from Fiscal Year 2023/2024 to Fiscal Year 2024/2025 for the Purchase of Two Sewer Vehicles for the Wastewater Treatment Plant – Page 29
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-12
K-2. ADOPT A Resolution of the City Council of the City of Greenfield Approving Transferring Water Capital Improvement Funds in the Amount of $60,000 from 504-390-86211, Backflow Device Replacement to 504-390-86201, Well #7 in Order to Repair Well #7 Pump and Associated Electrical Work – Page 32 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-13
K-3. ADOPT A Resolution of the City Council of the City of Greenfield Establishing the Position of Public Safety Director and Amending the Unrepresented Salary Schedule – Page 35
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-14
K-4. DISCUSS AND PROVIDE DIRECTION to Staff Regarding Advisory Body Member Appointment Process – Page 38
a. Staff Report
b. Public Comments
c. Council Comments / Review / Action
Staff Recommended Action – Discuss and Provide Staff Direction L. BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS

ATTENDED BY MAYOR AND CITY COUNCIL
a. League of California Cities
b. Transportation Agency for Monterey County
c. Association of Monterey Bay Area Governments
d. Salinas Valley Solid Waste Authority
e. Monterey Salinas Transit
f. South Salinas Valley Broadband Authority
g. Monterey County Mayors’ Association
h. Salinas Valley Mayors/Managers Group
i. Planning Commission
City Council Agenda
February 25, 2025

M. CITY ATTORNEY REPORT
N. CITY MANAGER REPORT
O. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 2/20/2025 12:36:52 PM Page 1 of 4
Check Report
Greenfield, CA By Check Number
Date Range: 02/07/2025 - 02/20/2025
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
05278 ANTONIO JARDINES 02/12/2025 Regular 0.00 -64.00 323626 05263 A TOOL SHED, INC. 02/10/2025 Regular 0.00 633.65 323810 05491 ANGEL ESCALERA 02/10/2025 Regular 0.00 200.00 323811 05403 ANGELA MEJIA 02/10/2025 Regular 0.00 47.46 323812 00130 AT&T 02/10/2025 Regular 0.00 2,138.20 323813
05204 AXON ENTERPRISE, INC. 02/10/2025 Regular 0.00 330.36 323814 04750 BOUND TREE MEDICAL, LLC 02/10/2025 Regular 0.00 186.99 323815 05508 BPR CONSULTING GROUP LLC 02/10/2025 Regular 0.00 520.00 323816 05350 BRONCO VAN & STORAGE 02/10/2025 Regular 0.00 780.00 323817 00373 CALIFORNIA BUILDING STANDARDS 02/10/2025 Regular 0.00 185.40 323818 05613 CENTRAL COAST P & S 02/10/2025 Regular 0.00 166.40 323819 00388 CERTIFIED LABORATORIES 02/10/2025 Regular 0.00 407.56 323820 04407 CINTAS CORPORATION #630 02/10/2025 Regular 0.00 730.94 323821 05008 EAST BAY TIRE CO. 02/10/2025 Regular 0.00 677.66 323822 04523 FABIAN CHACON 02/10/2025 Regular 0.00 207.00 323823 05485 FLOCK SAFETY 02/10/2025 Regular 0.00 11,500.00 323824 00725 GREEN RUBBER-KENNEDY AG 02/10/2025 Regular 0.00 208.80 323825 03843 GREENFIELD MEMORIAL DISTRICT 02/10/2025 Regular 0.00 1,472.99 323826 00721 GREENFIELD TRUE VALUE 02/10/2025 Regular 0.00 145.06 323827 00803 HYDRO TURF, INC. 02/10/2025 Regular 0.00 624.43 323828 01925 JOSE SANCHEZ 02/10/2025 Regular 0.00 207.00 323829 05180 JUAN GARCIA 02/10/2025 Regular 0.00 20.00 323830
03107 L.N. CURTIS & SONS 02/10/2025 Regular 0.00 832.12 323831 04617 MANUEL AYALA 02/10/2025 Regular 0.00 150.00 323832 04478 MCKESSON MEDICAL-SURGICAL GOVERNMENT SOLUTIONS LLC 02/10/2025 Regular 0.00 68.82 323833 13004 MONTEREY BAY ANALYTICAL SERVICE 02/10/2025 Regular 0.00 2,197.00 323834 01364 MONTEREY COUNTY MAYORS ASSOCIATION 02/10/2025 Regular 0.00 1,621.53 323835 04002 MONTEREY COUNTY OFFICE OF EDUCATION 02/10/2025 Regular 0.00 2,220.00 323836 04193 MOTEL BUDGET INN 02/10/2025 Regular 0.00 102.60 323837 04670 NAPA AUTO PARTS 02/10/2025 Regular 0.00 47.95 323838 01506 OFFICE DEPOT 02/10/2025 Regular 0.00 196.87 323839 01532 O'REILLY AUTO PARTS 02/10/2025 Regular 0.00 512.63 323840 05366 OSCAR MORALES 02/10/2025 Regular 0.00 199.95 323841 01619 PITNEY BOWES BANK INC PURCHASE POWER 02/10/2025 Regular 0.00 7.26 323842 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 02/10/2025 Regular 0.00 725.49 323843 03940 Regional Government Services 02/10/2025 Regular 0.00 251.79 323844 01919 SALINAS VALLEY FORD 02/10/2025 Regular 0.00 1,083.14 323845 05614 SILKE COMMUNICATIONS SOLUTIONS, INC 02/10/2025 Regular 0.00 325.45 323846 01988 SIRCHIE ACQUISITION COMPANY, LLC 02/10/2025 Regular 0.00 76.48 323847 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 02/10/2025 Regular 0.00 6,890.19 323848 03920 STERICYCLE, INC. 02/19/2025 Regular 0.00 -157.47 323849 03920 STERICYCLE, INC. 02/10/2025 Regular 0.00 157.47 323849 04837 THE SHERWIN-WILLIAMS COMPANY 02/10/2025 Regular 0.00 987.35 323850 04937 T-MOBILE 02/10/2025 Regular 0.00 164.00 323851
05621 TOYOTA SALINAS 02/10/2025 Regular 0.00 555.65 323852 02037 TRI-CITIES DISPOSAL 02/10/2025 Regular 0.00 134,398.70 323853 01010 UNDERGROUND SERVICE ALERT OF NORTHERN CALIFORNIA AND NEVADA 02/10/2025 Regular 0.00 523.34 323854 03912 URETSKY SECURITY 02/10/2025 Regular 0.00 100.00 323855 02372 WALLACE GROUP 02/10/2025 Regular 0.00 1,036.25 323856 05415 WM. J. CLARK TRUCKING SERVICES, INC. 02/10/2025 Regular 0.00 2,245.06 323857 04483 ACE HIGH DESIGNS INC. 02/14/2025 Regular 0.00 1,291.66 323858 04732 ALPHA AUTO BODY INC. 02/14/2025 Regular 0.00 274.00 323859 05516 ANDRES PAREDES 02/14/2025 Regular 0.00 430.00 323860 05329 ANDREW KOBE SIQUEIROS 02/14/2025 Regular 0.00 500.00 323861 1 Check Report Date Range: 02/07/2025 - 02/20/2025
2/20/2025 12:36:52 PM Page 2 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 04497 BRYAN DE LA TORRE 02/14/2025 Regular 0.00 258.00 323862 05100 BSN SPORTS LLC 02/14/2025 Regular 0.00 1,690.33 323863 05571 CALIFORNIA PUBLIC POLICY GROUP, INC. 02/14/2025 Regular 0.00 9,500.00 323864 05294 CALIFORNIA SCADA SERVICES, LLC 02/14/2025 Regular 0.00 450.00 323865 05570 CALIFORNIA STRATEGIES & ADVOCACY, LLC 02/14/2025 Regular 0.00 45,000.00 323866 05136 CHARTER COMMUNICATIONS 02/14/2025 Regular 0.00 609.90 323867 04407 CINTAS CORPORATION #630 02/14/2025 Regular 0.00 450.45 323868 00752 CITY OF GREENFIELD 02/14/2025 Regular 0.00 12,849.14 323869 04342 CORE & MAIN LP 02/14/2025 Regular 0.00 6,251.59 323872 04118 CPCA 02/14/2025 Regular 0.00 11,500.00 323873
04944 CYNTHIA ZAVALA 02/14/2025 Regular 0.00 50.00 323874 05452 DIEGO MENDOZA 02/14/2025 Regular 0.00 50.00 323875 04567 ELSA HERRERA 02/14/2025 Regular 0.00 316.00 323876 04614 ERNEST GALLARDO 02/14/2025 Regular 0.00 50.00 323877 05169 EVELYN T VELASQUEZ MULLEN 02/14/2025 Regular 0.00 405.20 323878 04287 FLUID RESOURCE MANAGEMENT 02/14/2025 Regular 0.00 1,900.00 323879 04132 GARDAWORLD 02/14/2025 Regular 0.00 1,637.06 323880 01383 GEORGE L. MEE MEMORIAL HOSPITA 02/14/2025 Regular 0.00 381.00 323881 04525 GOLDEN STATE TRUCK & TRAILER REPAIR 02/14/2025 Regular 0.00 26,481.44 323882 00725 GREEN RUBBER-KENNEDY AG 02/14/2025 Regular 0.00 537.54 323883 00721 GREENFIELD TRUE VALUE 02/14/2025 Regular 0.00 340.97 323884 05623 INFINITY MASSAGE CHAIRS 02/14/2025 Regular 0.00 5,999.00 323885 04888 JOSH SAVINON 02/14/2025 Regular 0.00 37.00 323886 05284 KCVC, INC 02/14/2025 Regular 0.00 68.00 323887
04199 LEONEL GUZMAN 02/14/2025 Regular 0.00 400.40 323888 01300 MISSION LINEN SUPPLY 02/14/2025 Regular 0.00 116.60 323889 13006 MONTEREY BAY AREA SELF INSURANCE AUTHORITY 02/14/2025 Regular 0.00 3,010.05 323890 04600 MY CHEVROLET 02/14/2025 Regular 0.00 401.55 323891 03896 NICK'S GARAGE 02/14/2025 Regular 0.00 683.03 323892 05170 OMAR VIGIL 02/14/2025 Regular 0.00 207.00 323893
01532 O'REILLY AUTO PARTS 02/14/2025 Regular 0.00 640.88 323894 04655 OR-TEC, INC. 02/14/2025 Regular 0.00 10,750.00 323895 05326 OSCAR GUADALUPE PEREZ 02/14/2025 Regular 0.00 500.00 323896 04188 PREMIUM ALIGNMENT & BRAKE SERVICE 02/14/2025 Regular 0.00 120.00 323897 04299 PURE WATER 02/14/2025 Regular 0.00 77.25 323898
01837 R G FABRICATION 02/14/2025 Regular 0.00 114.09 323899 04731 ROBERT URQUIDEZ 02/14/2025 Regular 0.00 50.00 323900 02367 ROBIN WARBEY CONSULTING 02/14/2025 Regular 0.00 3,052.50 323902 04338 SHRED-IT USA 02/14/2025 Regular 0.00 350.98 323903 03937 SNAP-ON TOOLS 02/14/2025 Regular 0.00 130.31 323904 00780 STEPHANIE GARCIA 02/14/2025 Regular 0.00 50.00 323905 04758 SURVEILLANCE GRID INTEGRATION INC. 02/14/2025 Regular 0.00 6,190.20 323906 01861 THE RADAR SHOP 02/14/2025 Regular 0.00 342.00 323907 00634 TYLER TECHNOLOGIES 02/14/2025 Regular 0.00 75.00 323908 02210 VERIZON WIRELESS 02/14/2025 Regular 0.00 200.05 323909 04583 WEX BANK 02/14/2025 Regular 0.00 192.87 323910
05415 WM. J. CLARK TRUCKING SERVICES, INC. 02/14/2025 Regular 0.00 3,080.03 323911 00749 CITY OF GREENFIELD 02/13/2025 Regular 0.00 211.37 323912 00713 G P O A 02/13/2025 Regular 0.00 1,440.00 323913
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 02/13/2025 Regular 0.00 600.00 323914 04521 Greenfield Professional Firefighters 02/13/2025 Regular 0.00 315.00 323915 05322 OPERATING ENGINEERS LOCAL NO. 3 02/13/2025 Regular 0.00 193.86 323916 01911 SEIU Local 521 02/13/2025 Regular 0.00 767.38 323917 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 417.23 DFT0006479 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 716.94 DFT0006480 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 1,146.06 DFT0006481 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 3,090.00 DFT0006482 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 2,865.00 DFT0006483 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 2,629.00 DFT0006484 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 600.00 DFT0006485 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 1,835.00 DFT0006486 2 Check Report Date Range: 02/07/2025 - 02/20/2025
2/20/2025 12:36:52 PM Page 3 of 4
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 425.00 DFT0006487 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 250.00 DFT0006488 00431 DEPT OF CHILD SUPPORT SERVICES 02/14/2025 Bank Draft 0.00 1,171.48 DFT0006489 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 4,056.50 DFT0006490 01916 STATE STREET BANK & TRUST CO. 02/14/2025 Bank Draft 0.00 75.34 DFT0006491 00384 STATE OF CALIFORNIA EDD 02/14/2025 Bank Draft 0.00 4,895.67 DFT0006492 03103 Internal Revenue Service 02/14/2025 Bank Draft 0.00 11,856.82 DFT0006493 03103 Internal Revenue Service 02/14/2025 Bank Draft 0.00 50,698.02 DFT0006494 00384 STATE OF CALIFORNIA EDD 02/14/2025 Bank Draft 0.00 17,157.27 DFT0006495 03103 Internal Revenue Service 02/14/2025 Bank Draft 0.00 40,793.59 DFT0006496 00107 AMERICAN FAMILY LIFE 02/13/2025 Bank Draft 0.00 3,564.60 DFT0006497 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
105
0 2
19 0

0.00 0.00

0.00 0.00

0.00 126 0.00
Payment
342,637.67

0.00 -221.47
148,243.52

0.00 490,659.72
Payable
Count
174
0 0
19 0
193
3 Check Report Date Range: 02/07/2025 - 02/20/2025
2/20/2025 12:36:52 PM Page 4 of 4
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
105
0 2
19 0

0.00 0.00

0.00 0.00

0.00 126 0.00
342,637.67

0.00 -221.47
148,243.52

0.00 490,659.72
174
0 0
19 0
193
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 2/2025 490,659.72
490,659.72
4 2/20/2025 12:37:24 PM Page 1 of 13
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 2/7/2025 - 2/20/2025
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
WM. J. CLARK TRUCKING SERV…323857 02/10/2025 PATRIOT PARK - LOOSE CONC… 100-550-65700.000 743.53 WM. J. CLARK TRUCKING SERV…323857 02/10/2025 PATRIOT PARK - LOOSE CONC… 100-550-65700.000 695.28 OFFICE DEPOT 323839 02/10/2025 JANITORIAL SUPPLIES - POLICE…100-201-65600.000 196.87 R G FABRICATION 323899 02/14/2025 BOLT, LOCK WASHERS 100-320-66300.000 114.09 PACIFIC GAS & ELECTRIC 32 02/10/2025 CIVIC CENTER 100-111-64100.000 1,677.92 PACIFIC GAS & ELECTRIC 32 02/10/2025 CIVIC CENTER 100-111-64200.000 1,363.80 WM. J. CLARK TRUCKING SERV…323857 02/10/2025 CONCRETE SAND FOR PATRIOT…100-550-65700.000 806.25 GREENFIELD TRUE VALUE 323827 02/10/2025 HAND HELD SPREADER 100-550-65700.000 38.31 GREEN RUBBER-KENNEDY AG 323825 02/10/2025 NITRILE GLOVES 100-320-65600.000 55.19 GREEN RUBBER-KENNEDY AG 323825 02/10/2025 PVC NIPPLE TBE 100-550-65700.000 63.61 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…100-110-64500.000 47.20 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…100-111-64500.000 546.08 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…100-201-64500.000 59.73 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…100-551-64500.000 163.01 PITNEY BOWES BANK INC PUR…323842 02/10/2025 PERMIT OVERAGE FEE 100-190-63300.000 7.26 WM. J. CLARK TRUCKING SERV…323911 02/14/2025 LOOSE CONCRETE SAND FOR … 100-550-65700.000 1,510.75 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 100-111-66100.000 53.29 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 100-215-66100.000 3,730.06 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 100-320-66100.000 309.57 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 100-550-66100.000 372.03 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 100-551-66100.221 106.57 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 100-601-66100.000 53.29 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 100-550-64100.000 603.14 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 100-551-64100.000 349.74 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 100-551-64200.000 151.12 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 100-590-64100.000 564.33 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 100-590-64200.000 145.23 UNDERGROUND SERVICE ALE… 323854 02/10/2025 MEMBERSHIP FEE/BILLABLE T… 100-320-65800.000 130.83 CINTAS CORPORATION #630 323821 02/10/2025 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 100-320-65200.000 72.72 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 100-550-65200.000 72.73 HYDRO TURF, INC. 323828 02/10/2025 4" ULTRA ROTOR SPRINKLERS …100-550-65700.000 624.43 GREENFIELD TRUE VALUE 323827 02/10/2025 COVER/FRAME 100-320-65700.000 18.55 GREENFIELD TRUE VALUE 323827 02/10/2025 ANIMAL KENNEL SUPPLIES 100-230-65900.000 17.41 SIRCHIE ACQUISITION COMP… 323847 02/10/2025 INVESTIGATION APPLICATOR … 100-215-65400.000 76.48 MONTEREY COUNTY MAYORS… 323835 02/10/2025 ANNUAL DUES 2025 100-101-68300.000 1,621.53 CINTAS CORPORATION #630 323821 02/10/2025 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 100-320-65200.000 72.72 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 100-550-65200.000 72.73 GREEN RUBBER-KENNEDY AG 323883 02/14/2025 PVC COUPLING 100-550-65700.000 51.44 AXON ENTERPRISE, INC. 323814 02/10/2025 PD BODY CAM MOUNTS/CHA… 100-215-71400.000 330.36 CITY OF GREENFIELD 323869 02/14/2025 597 EL CAMINO REAL LS 100-111-64300.000 423.69 CITY OF GREENFIELD 323869 02/14/2025 599 EL CAMINO REAL 100-111-64300.000 121.04 CITY OF GREENFIELD 323869 02/14/2025 599 EL CAMINO REAL 100-111-64400.000 37.66 TRI-CITIES DISPOSAL 323853 02/10/2025 DISPOSAL SERVICES FY 2024-2…100-191-64400.000 134,398.70 CITY OF GREENFIELD 323869 02/14/2025 1245 GREENLEAF LP - PERC P… 100-320-64300.000 129.56 CITY OF GREENFIELD 323869 02/14/2025 45 ELMWOOD DR - PERC POND 100-320-64300.000 39.71 CITY OF GREENFIELD 323869 02/14/2025 801 APRICOT STREET PARK 100-320-64300.000 181.78 CITY OF GREENFIELD 323869 02/14/2025 786 APRICOT STREET #PERC P… 100-320-64300.000 39.57 CITY OF GREENFIELD 323869 02/14/2025 1245 APPLE AVE - PERC POND 100-320-64300.000 39.59 CITY OF GREENFIELD 323869 02/14/2025 899 CHERRY AVENUE - CVC BK…100-320-64300.000 185.98 CITY OF GREENFIELD 323869 02/14/2025 PALM & FWY EAST - 101 SPR 100-320-64300.000 75.36 CITY OF GREENFIELD 323869 02/14/2025 263 PALO VERDE ST - PERC P… 100-320-64300.000 123.04 5 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 2 of 13
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 323869 02/14/2025 PALM & FWY WEST - 101 SPR… 100-320-64300.000 120.90 CITY OF GREENFIELD 323869 02/14/2025 520 TENTH STREET 100-320-64400.000 139.77 CITY OF GREENFIELD 323869 02/14/2025 1357 OAK AVE - PATRIOT PARK…100-550-64300.000 4,644.23 CITY OF GREENFIELD 323869 02/14/2025 455 TENTH ST PRIMAVERA PA… 100-550-64300.000 113.55 CITY OF GREENFIELD 323869 02/14/2025 221 PINOT AVE - CITY PARK 100-550-64300.000 537.56 CITY OF GREENFIELD 323869 02/14/2025 131 THIRTEENTH ST DAY CARE 100-550-64300.000 87.26 CITY OF GREENFIELD 323869 02/14/2025 1355 OAK AVE # PP RESTROOM 100-550-64300.000 158.20 CITY OF GREENFIELD 323869 02/14/2025 540 BAYWOOD WAY 100-550-64300.000 301.92 CITY OF GREENFIELD 323869 02/14/2025 890 TYLER AVE - CITY PARK 100-550-64300.000 220.22 CITY OF GREENFIELD 323869 02/14/2025 1355 OAK AVE - IRRIGATION 100-550-64300.000 75.36 CITY OF GREENFIELD 323869 02/14/2025 100 FIFTH STREET PARK 100-550-64300.000 65.01 CITY OF GREENFIELD 323869 02/14/2025 328 PARKSIDE CT 100-550-64300.000 1.70 CITY OF GREENFIELD 323869 02/14/2025 303 EL CAMINO REAL MUSE… 100-550-64300.000 24.65 CITY OF GREENFIELD 323869 02/14/2025 300 APPLE AVENUE PARK 100-550-64300.000 212.80 CITY OF GREENFIELD 323869 02/14/2025 300 APPLE AVENUE PARK 100-550-64400.000 55.09 CITY OF GREENFIELD 323869 02/14/2025 1355 OAK AVE # PP RESTROOM 100-550-64400.000 55.09 CITY OF GREENFIELD 323869 02/14/2025 520 TENTH STREET 100-550-64400.000 139.78 CITY OF GREENFIELD 323869 02/14/2025 1351 OAK AVE FIRE PROTECTI… 100-551-64300.000 185.97 CITY OF GREENFIELD 323869 02/14/2025 213 EL CAMINO REAL N 100-551-64300.000 29.89 CITY OF GREENFIELD 323869 02/14/2025 1351 OAK AVE/COMMUNITY … 100-551-64300.000 135.42 CITY OF GREENFIELD 323869 02/14/2025 215 EL CAMINO REAL N 100-551-64300.000 41.08 CITY OF GREENFIELD 323869 02/14/2025 215 EL CAMINO REAL N 100-551-64400.000 69.92 SHRED-IT USA 323903 02/14/2025 SHREDDING SERVICES - POLICE…100-215-63400.000 350.98 GARDAWORLD 323880 02/14/2025 ARMED TRANSPORTATION SE… 100-190-63300.000 1,637.06 PURE WATER 323898 02/14/2025 WATER - POLICE DEPT 100-201-65100.000 77.25 KCVC, INC 323887 02/14/2025 VET SERVICES 100-230-63400.000 68.00 THE RADAR SHOP 323907 02/14/2025 PD RADAR RE-CERTIFICATION 100-215-63400.000 342.00 CALIFORNIA BUILDING STAND… 323818 02/10/2025 CBSC FEE - QUARTER OCT 1 - … 100-26165 81.90 STEPHANIE GARCIA 323905 02/14/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 ERNEST GALLARDO 323877 02/14/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 ROBERT URQUIDEZ 323900 02/14/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 CYNTHIA ZAVALA 323874 02/14/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 DIEGO MENDOZA 323875 02/14/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 CALIFORNIA BUILDING STAND… 323818 02/10/2025 CBSC FEE - QUARTER JULY 1 - … 100-26165 103.50 BRONCO VAN & STORAGE 323817 02/10/2025 BRONCO STORAGE RENTAL 100-551-63500.000 780.00 GREENFIELD MEMORIAL DISTR…323826 02/10/2025 MEMORIAL HALL DISTRICT RE… 100-551-63900.000 1,472.99 ANGEL ESCALERA 323811 02/10/2025 REIMBURSEMENT - BOOTS FY …100-320-65200.000 200.00 JUAN GARCIA 323830 02/10/2025 REIMBURSEMENT - 7923 FUEL 100-320-66100.000 20.00 CINTAS CORPORATION #630 323868 02/14/2025 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 323868 02/14/2025 UNIFORMS 100-320-65200.000 115.21 CINTAS CORPORATION #630 323868 02/14/2025 UNIFORMS 100-550-65200.000 115.22 EVELYN T VELASQUEZ MULLEN 323878 02/14/2025 PER-DIEM - 2025 CSMFO ANN… 100-190-67100.000 405.20 ANDREW KOBE SIQUEIROS 323861 02/14/2025 REFEREE SERVICES BASKETBAL…100-551-63500.000 500.00 OSCAR GUADALUPE PEREZ 323896 02/14/2025 REFEREE SERVICES BASKETBAL…100-551-63500.000 500.00 ACE HIGH DESIGNS INC. 323858 02/14/2025 FINANCE DEPT UNIFORM SHI… 100-190-65200.000 553.56 BSN SPORTS LLC 323863 02/14/2025 BASKETBALLS FOR RECREATI… 100-551-63500.000 1,690.33 AMERICAN FAMILY LIFE DFT0006497 02/13/2025 January 2025 100-22440 3,502.86 SEIU Local 521 323917 02/13/2025 COPE - Union Dues 100-22420 0.21 SEIU Local 521 323917 02/13/2025 Union Dues 100-22420 328.31 STATE STREET BANK & TRUST … DFT0006479 02/14/2025 Defer Comp-Misc Employees 100-22430 125.17 STATE STREET BANK & TRUST … DFT0006480 02/14/2025 Defer Comp-Misc Employees 100-22430 159.76 STATE STREET BANK & TRUST … DFT0006481 02/14/2025 Deferred Compensation Loan … 100-22435 1,146.06 STATE STREET BANK & TRUST … DFT0006482 02/14/2025 Defer Comp-GPOA 100-22430 700.00 STATE STREET BANK & TRUST … DFT0006483 02/14/2025 Defer Comp-GPSA 100-22430 1,715.00 STATE STREET BANK & TRUST … DFT0006484 02/14/2025 Defer Comp-Management 100-22430 1,205.01 STATE STREET BANK & TRUST … DFT0006485 02/14/2025 Defer Comp-Mid Management 100-22430 240.00 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 100-22430 437.54 STATE STREET BANK & TRUST … DFT0006487 02/14/2025 Defer Comp-OE3 Employees 100-22430 425.00 STATE STREET BANK & TRUST … DFT0006488 02/14/2025 Defer Comp-Chief of Police 100-22430 250.00 G P O A 323913 02/13/2025 GPOA DUES 100-22410 320.00
6 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 3 of 13
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount OPERATING ENGINEERS LOCAL…323916 02/13/2025 Union Dues 100-22420 64.62 STATE STREET BANK & TRUST … DFT0006490 02/14/2025 Roth Retirement 100-22431 4,056.50 STATE STREET BANK & TRUST … DFT0006491 02/14/2025 Roth Retirement 100-22431 75.34 GREENFIELD POLICE SERGEAN… 323914 02/13/2025 GPSA DUES 100-22415 300.00 CITY OF GREENFIELD 323912 02/13/2025 Weapon Repay 100-22481 211.37 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 100-22225 1,627.15 Internal Revenue Service DFT0006493 02/14/2025 Medicare 100-22215 3,958.20 Internal Revenue Service DFT0006494 02/14/2025 Social Security 100-22215 16,924.18 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 100-22220 5,152.17 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 100-22210 13,325.20 Fund 100 - GENERAL FUND Total: 226,533.17
Fund: 102 - Fire General
JOSH SAVINON 323886 02/14/2025 EMT REIMBURSEMENT 102-250-67400.000 37.00 MISSION LINEN SUPPLY 323889 02/14/2025 JANITORIAL SUPPLIES 102-250-65600.000 57.00 L.N. CURTIS & SONS 323831 02/10/2025 PANTS - DULIBA 102-250-65200.000 177.88 BPR CONSULTING GROUP LLC 323816 02/10/2025 FIRE MARSHAL SERVICES 102-250-63600.000 520.00 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 102-250-66100.000 575.03 CENTRAL COAST P & S 323819 02/10/2025 WASH & WAX 102-250-65100.000 166.40 BOUND TREE MEDICAL, LLC 323815 02/10/2025 SHARPS CONTAINER 102-250-65400.000 186.99 L.N. CURTIS & SONS 323831 02/10/2025 TRANSPORTATION CHARGE 102-250-65400.000 347.47 MCKESSON MEDICAL-SURGIC… 323833 02/10/2025 MEDICAL SUPPLIES 102-250-65400.000 68.82 GREENFIELD TRUE VALUE 323884 02/14/2025 BUILDING MAINTENANCE SUP…102-250-65900.000 58.97 MISSION LINEN SUPPLY 323889 02/14/2025 JANITORIAL SUPPLIES 102-250-65600.000 59.60 CITY OF GREENFIELD 323869 02/14/2025 380 OAK AVE - FIRE PROTECTI… 102-250-64300.000 185.96 CITY OF GREENFIELD 323869 02/14/2025 380 OAK AVE 102-250-64300.000 199.30 CITY OF GREENFIELD 323869 02/14/2025 380 OAK AVE 102-250-64400.000 307.34 L.N. CURTIS & SONS 323831 02/10/2025 STRETCHER COVER 102-250-65400.000 306.77 GEORGE L. MEE MEMORIAL H… 323881 02/14/2025 TB SKIN TESTS - FIRE DEPT 102-250-63900.000 381.00 STATE STREET BANK & TRUST … DFT0006480 02/14/2025 Defer Comp-Misc Employees 102-22430 252.02 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 102-22430 460.00 Greenfield Professional Firefig…323915 02/13/2025 Fire Union Dues 102-22410 211.29 DEPT OF CHILD SUPPORT SERV…DFT0006489 02/14/2025 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 102-22225 581.50 Internal Revenue Service DFT0006493 02/14/2025 Medicare 102-22215 1,405.26 Internal Revenue Service DFT0006494 02/14/2025 Social Security 102-22215 6,008.76 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 102-22220 2,739.50 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 102-22210 5,188.95 Fund 102 - Fire General Total: 20,828.96
Fund: 105 - Community Outreach
SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 105-105-66100.000 53.29 MOTEL BUDGET INN 323837 02/10/2025 HOMELESS ASSISTANCE 105-105-63900.000 102.60 ANGELA MEJIA 323812 02/10/2025 MILEAGE REIMBURSEMENT - … 105-105-67100.000 47.46 CALIFORNIA PUBLIC POLICY G… 323864 02/14/2025 GRANT WRITING SERVICES - D…105-105-68200.000 4,750.00 CALIFORNIA PUBLIC POLICY G… 323864 02/14/2025 GRANT WRITING SERVICES - J… 105-105-68200.000 4,750.00 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 105-22225 85.69 Internal Revenue Service DFT0006493 02/14/2025 Medicare 105-22215 207.08 Internal Revenue Service DFT0006494 02/14/2025 Social Security 105-22215 885.42 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 105-22220 129.28 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 105-22210 419.09 Fund 105 - Community Outreach Total: 11,429.91
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
FLOCK SAFETY 323824 02/10/2025 PD CAMERAS VIDEO MANAG… 200-205-65100.000 11,500.00 A TOOL SHED, INC. 323810 02/10/2025 PD FORKLIFT RENTAL FOR DR… 200-205-65100.000 633.65 BRYAN DE LA TORRE 323862 02/14/2025 PER-DIEM - SHERMAN BLOCK … 200-205-67200.000 258.00 LEONEL GUZMAN 323888 02/14/2025 MILEAGE REIMBURSEMENT - … 200-205-67200.000 400.40 ANDRES PAREDES 323860 02/14/2025 PER-DIEM - POST MANAGEM… 200-205-67200.000 430.00 WEX BANK 323910 02/14/2025 GASOLINE 200-205-67200.000 192.87 ELSA HERRERA 323876 02/14/2025 PER-DIEM - CA PROPERTY & E… 200-205-67200.000 316.00 7 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 4 of 13
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CPCA 323873 02/14/2025 CHIEF MIXER EXEC. LEADERSH… 200-205-67200.000 11,500.00 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 25,230.92 Fund: 201 - POLICE - OTHER GRANTS
INFINITY MASSAGE CHAIRS 323885 02/14/2025 PD WELNESS MASSAGE CHAIR 201-215-65413.000 5,999.00 Fund 201 - POLICE - OTHER GRANTS Total: 5,999.00
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) STATE STREET BANK & TRUST … DFT0006480 02/14/2025 Defer Comp-Misc Employees 220-22430 305.16 STATE STREET BANK & TRUST … DFT0006482 02/14/2025 Defer Comp-GPOA 220-22430 2,390.00 STATE STREET BANK & TRUST … DFT0006483 02/14/2025 Defer Comp-GPSA 220-22430 1,150.00 STATE STREET BANK & TRUST … DFT0006485 02/14/2025 Defer Comp-Mid Management 220-22430 200.00 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 220-22430 600.00 Greenfield Professional Firefig…323915 02/13/2025 Fire Union Dues 220-22410 103.71 G P O A 323913 02/13/2025 GPOA DUES 220-22410 1,120.00
OPERATING ENGINEERS LOCAL…323916 02/13/2025 Union Dues 220-22420 129.24 GREENFIELD POLICE SERGEAN… 323914 02/13/2025 GPSA DUES 220-22415 300.00 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 220-22225 1,700.23 Internal Revenue Service DFT0006493 02/14/2025 Medicare 220-22215 4,108.78 Internal Revenue Service DFT0006494 02/14/2025 Social Security 220-22215 17,568.52 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 220-22220 6,474.85 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 220-22210 15,193.71 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 51,344.20 Fund: 230 - GAS TAX FUND
THE SHERWIN-WILLIAMS CO… 323850 02/10/2025 RED PAINT FOR CURBS 230-320-65700.000 1,374.64 PACIFIC GAS & ELECTRIC 33 02/13/2025 STREET LIGHTING 230-320-64100.000 6,164.34 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 230-320-64100.000 218.93 THE SHERWIN-WILLIAMS CO… 323850 02/10/2025 RED PAINT RETURN 230-320-65700.000 -981.88 THE SHERWIN-WILLIAMS CO… 323850 02/10/2025 RED PAINT FOR CURBS 230-320-65700.000 594.59 CITY OF GREENFIELD 323869 02/14/2025 110 EL CAMINO REAL CENTER… 230-320-64300.000 43.12 CITY OF GREENFIELD 323869 02/14/2025 208 EL CAMINO REAL MEDIAN 230-320-64300.000 47.11 CITY OF GREENFIELD 323869 02/14/2025 MORRIS AVE - MEDIAN STIP 230-320-64300.000 29.82 CITY OF GREENFIELD 323869 02/14/2025 18 S EL CAMINO REAL-MEDIAN 230-320-64300.000 75.36 CITY OF GREENFIELD 323869 02/14/2025 140 EL CAMINO REAL CENTER… 230-320-64300.000 43.83 Fund 230 - GAS TAX FUND Total: 7,609.86
Fund: 263 - LLM #1 - LEXINGTON
CITY OF GREENFIELD 323869 02/14/2025 400 CARDONA CIRCLE 263-360-64300.000 39.57 CITY OF GREENFIELD 323869 02/14/2025 324 WILSON CIRCLE 263-360-64300.000 39.57 CITY OF GREENFIELD 323869 02/14/2025 411-A CARDONA CIRCLE 263-360-64300.000 77.98 CITY OF GREENFIELD 323869 02/14/2025 326 WILSON CIRCLE 263-360-64300.000 151.50 SEIU Local 521 323917 02/13/2025 Union Dues 263-22420 5.68 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 263-22430 2.50 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 263-22225 10.99 Internal Revenue Service DFT0006493 02/14/2025 Medicare 263-22215 26.56 Internal Revenue Service DFT0006494 02/14/2025 Social Security 263-22215 113.52 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 263-22220 26.99 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 263-22210 78.93 Fund 263 - LLM #1 - LEXINGTON Total: 573.79
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 33 02/13/2025 STREET LIGHTING 264-360-64100.000 474.47 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 264-360-64100.000 559.85 CITY OF GREENFIELD 323869 02/14/2025 200 RAVA PARKWAY PARK 264-360-64300.000 86.56 CITY OF GREENFIELD 323869 02/14/2025 355 THORP AVENUE - TREE LI… 264-360-64300.000 103.88 CITY OF GREENFIELD 323869 02/14/2025 0000 GIANOLINI PARKWAY 264-360-64300.000 105.40 CITY OF GREENFIELD 323869 02/14/2025 98 S EL CAMINO REAL/PARK 264-360-64300.000 0.01 CITY OF GREENFIELD 323869 02/14/2025 634 ST CHRISTOPHER LANE 264-360-64300.000 354.03 CITY OF GREENFIELD 323869 02/14/2025 632 VAZQUEZ AVENUE 264-360-64300.000 64.96 CITY OF GREENFIELD 323869 02/14/2025 317 MORENO STREET 264-360-64300.000 39.57 CITY OF GREENFIELD 323869 02/14/2025 300 LAS MANZANITAS DRIVE 264-360-64300.000 64.50 CITY OF GREENFIELD 323869 02/14/2025 THORP/WALNUT TREE LINE 264-360-64300.000 141.20 CITY OF GREENFIELD 323869 02/14/2025 20 WALKER LANE ISLAND 264-360-64300.000 169.64 8 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 5 of 13
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CITY OF GREENFIELD 323869 02/14/2025 246 BORZINI CIRCLE 264-360-64300.000 0.06 CITY OF GREENFIELD 323869 02/14/2025 385 THORP AVE 264-360-64300.000 12.71 CITY OF GREENFIELD 323869 02/14/2025 349 LAS MANZANITAS DRIVE … 264-360-64300.000 76.27 CITY OF GREENFIELD 323869 02/14/2025 207 TUSCANY AVENUE PARK 264-360-64300.000 466.55 MIRACLE PLAYSYSTEMS INC 31 02/10/2025 BAROLO PARK - PLAYGROUND…264-360-71500.000 8,160.00 MIRACLE PLAYSYSTEMS INC 31 02/10/2025 ROTARY CENTENIAL PARK-PLA…264-360-71500.000 9,358.00 MIRACLE PLAYSYSTEMS INC 31 02/10/2025 TUSCANY PARK - PLAYGROUN… 264-360-71500.000 4,610.00 MIRACLE PLAYSYSTEMS INC 31 02/10/2025 TUSCANY PARK - NEW PLAYG… 264-360-71500.000 6,798.91 MIRACLE PLAYSYSTEMS INC 31 02/10/2025 BAROLO PARK - NEW PLAYGR… 264-360-71500.000 8,771.23 MIRACLE PLAYSYSTEMS INC 31 02/10/2025 ROTARY CENTENIAL PARK - N… 264-360-71500.000 10,926.39 SEIU Local 521 323917 02/13/2025 Union Dues 264-22420 5.68 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 264-22430 2.50 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 264-22225 10.99 Internal Revenue Service DFT0006493 02/14/2025 Medicare 264-22215 26.56 Internal Revenue Service DFT0006494 02/14/2025 Social Security 264-22215 113.52 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 264-22220 26.99 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 264-22210 78.93 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 51,609.36
Fund: 265 - SMD #1
SEIU Local 521 323917 02/13/2025 Union Dues 265-22420 5.65 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 265-22430 2.50 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 265-22225 10.95 Internal Revenue Service DFT0006493 02/14/2025 Medicare 265-22215 26.48 Internal Revenue Service DFT0006494 02/14/2025 Social Security 265-22215 113.16 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 265-22220 26.85 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 265-22210 78.54 Fund 265 - SMD #1 Total: 264.13
Fund: 266 - SMD #2
SEIU Local 521 323917 02/13/2025 Union Dues 266-22420 5.66 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 266-22430 2.50 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 266-22225 11.00 Internal Revenue Service DFT0006493 02/14/2025 Medicare 266-22215 26.54 Internal Revenue Service DFT0006494 02/14/2025 Social Security 266-22215 113.48 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 266-22220 26.93 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 266-22210 78.92 Fund 266 - SMD #2 Total: 265.03
Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 32 02/10/2025 LLMD IRRIGATION 267-360-64100.000 10.16 PACIFIC GAS & ELECTRIC 32 02/10/2025 33 REDWOOD WAY 267-360-64100.000 10.83 CITY OF GREENFIELD 323869 02/14/2025 1284 SYCAMORE STREET 267-360-64300.000 39.57 CITY OF GREENFIELD 323869 02/14/2025 10 PEPPER TREE COURT 267-360-64300.000 39.57 CITY OF GREENFIELD 323869 02/14/2025 33 REDWOOD WAY 267-360-64300.000 74.24 Fund 267 - Vintage Meadows LLMD #3 Total: 174.37
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…297-597-63900.000 48.06 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 297-597-66100.000 319.72 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 297-597-64100.000 651.31 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 297-597-64200.000 125.80 MONTEREY COUNTY OFFICE O…323836 02/10/2025 CA STATE PARKS OEP GRANT -…297-598-65100.202 932.50 MONTEREY COUNTY OFFICE O…323836 02/10/2025 CA STATE PARKS OEP GRANT -…297-598-65100.201 1,287.50 FABIAN CHACON 323823 02/10/2025 PER-DIEM - LITTLE SHOP OF P… 297-597-67200.000 207.00 JOSE SANCHEZ 323829 02/10/2025 PER-DIEM - LITTLE SHOP OF P… 297-597-67200.000 207.00 CITY OF GREENFIELD 323869 02/14/2025 920 WALNUT AVENUE - SCIEN… 297-597-64300.000 75.40 CITY OF GREENFIELD 323869 02/14/2025 45 EL CAMINO REAL 297-597-64300.000 191.49 OMAR VIGIL 323893 02/14/2025 PER-DIEM - LITTLE SHOP OF P… 297-597-67200.000 207.00 STATE STREET BANK & TRUST … DFT0006484 02/14/2025 Defer Comp-Management 297-22430 1,029.00 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 297-22225 188.58 Internal Revenue Service DFT0006493 02/14/2025 Medicare 297-22215 455.70 Internal Revenue Service DFT0006494 02/14/2025 Social Security 297-22215 1,948.60 9 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 6 of 13
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 297-22220 497.52 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 297-22210 1,318.80 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 9,690.98
Fund: 375 - RISK MANAGEMENT
MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0045006 - M. BE… 375-115-62110.000 90.00 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0052986 - L. MA… 375-115-62110.000 251.80 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0060819 - L. CRU…375-115-62110.000 743.35 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0065186 - G. GRI…375-115-62110.000 24.90 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0067928 - R & J … 375-115-62110.000 70.00 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0076443 - K. CA… 375-115-62110.000 632.70 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0076449 - M. GA…375-115-62110.000 756.20 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0076452 - M. HU…375-115-62110.000 416.20 MONTEREY BAY AREA SELF IN… 323890 02/14/2025 CLAIM # GHC0066389 375-115-62110.000 24.90 Fund 375 - RISK MANAGEMENT Total: 3,010.05
Fund: 385 - INTERNAL SERVICE
ALPHA AUTO BODY INC. 323859 02/14/2025 7932 - FOG LAMP COVER 385-311-65000.000 79.00 SILKE COMMUNICATIONS SO… 323846 02/10/2025 RADIO REPEATER TESTING 385-125-65300.000 325.45 GREEN RUBBER-KENNEDY AG 323883 02/14/2025 NIPPLE - WATER LEAK REPAIR … 385-311-65900.000 55.38 O'REILLY AUTO PARTS 323840 02/10/2025 8411 - WIPER BLADE 385-311-65000.000 54.60 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…385-311-64500.000 67.28 T-MOBILE 323851 02/10/2025 INTERNET BACKUP SERVICE 385-125-61700.000 164.00 SALINAS VALLEY FORD 323845 02/10/2025 7338 - GASKET 385-311-65000.000 90.10 SALINAS VALLEY FORD 323845 02/10/2025 7349 - BRAKE KIT PAD AND R… 385-311-65000.000 993.04 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 385-311-66100.000 159.86 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 385-311-64200.000 16.95 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 385-311-65200.000 11.50 CINTAS CORPORATION #630 323821 02/10/2025 JANITORIAL SUPPLIES 385-311-65600.000 30.27 O'REILLY AUTO PARTS 323840 02/10/2025 7342 - CABIN, OIL, FILTERS/WI…385-311-65000.000 155.82 O'REILLY AUTO PARTS 323840 02/10/2025 8401 - AIR, CABIN, OIL FILTERS 385-311-65000.000 81.72 O'REILLY AUTO PARTS 323840 02/10/2025 7347 - OIL, CABIN FILTERS/M… 385-311-65000.000 81.27 ALPHA AUTO BODY INC. 323859 02/14/2025 7909 - BACK GLASS 385-311-65000.000 169.00 NAPA AUTO PARTS 323838 02/10/2025 COOLANT FILTER CAN 385-311-65700.000 47.95 TOYOTA SALINAS 323852 02/10/2025 7347 - PAD KIT, DISC BRAKE, D…385-311-65000.000 555.65 O'REILLY AUTO PARTS 323840 02/10/2025 7335 - TRANSMISSION FLUID 385-311-65000.000 96.20 O'REILLY AUTO PARTS 323840 02/10/2025 7335 - SWAY BAR BRUSH 385-311-65000.000 20.16 O'REILLY AUTO PARTS 323840 02/10/2025 7335 - AIR FILTER 385-311-65000.000 13.02 O'REILLY AUTO PARTS 323840 02/10/2025 GORILLA GLUE 385-311-65700.000 9.84 PREMIUM ALIGNMENT & BRA… 323843 02/10/2025 8401 - REPAIR TWO LOWER B… 385-311-65000.000 155.49 PREMIUM ALIGNMENT & BRA… 323843 02/10/2025 8401 - REPAIR TWO LOWER B… 385-311-66200.000 570.00 ALPHA AUTO BODY INC. 323859 02/14/2025 7909 - BACK GLASS REPLACE… 385-311-65000.000 195.00 ALPHA AUTO BODY INC. 323859 02/14/2025 7909 - BACK GLASS CREDIT 385-311-65000.000 -169.00 AT&T 323813 02/10/2025 INTERNET SERVICE - CIVIC CE… 385-125-61700.000 1,033.00 O'REILLY AUTO PARTS 323840 02/10/2025 7347 - AIR FILTER 385-311-65000.000 -10.13 O'REILLY AUTO PARTS 323840 02/10/2025 7349 - AIR FILTER 385-311-65000.000 10.13 O'REILLY AUTO PARTS 323894 02/14/2025 7927 - BRAKE ROTOR & PADS/…385-311-65000.000 347.10 O'REILLY AUTO PARTS 323894 02/14/2025 7927 - BRAKE CLEANER 385-311-65000.000 39.29 GOLDEN STATE TRUCK & TRAI… 323882 02/14/2025 8421 - DIAGNOSTIC, PARTS, R… 385-311-66200.000 8,565.31 GOLDEN STATE TRUCK & TRAI… 323882 02/14/2025 8411 - DIANOSTIC, PARTS AND…385-311-66200.000 691.16 SNAP-ON TOOLS 323904 02/14/2025 12 VDC LCD CIRCUT TESTER - … 385-311-65700.000 130.31 O'REILLY AUTO PARTS 323894 02/14/2025 ANTIFREEZE - PD FLEET 385-311-65000.000 131.33 NICK'S GARAGE 323892 02/14/2025 7924 - SWITCH 385-311-66200.000 443.03 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 385-311-65200.000 11.50 CINTAS CORPORATION #630 323821 02/10/2025 JANITORIAL SUPPLIES 385-311-65600.000 30.27 O'REILLY AUTO PARTS 323894 02/14/2025 7343 - AIR, CABIN FILTERS/M… 385-311-65000.000 100.55 O'REILLY AUTO PARTS 323894 02/14/2025 7343 - OIL DRN PLUG 385-311-65000.000 4.28 O'REILLY AUTO PARTS 323894 02/14/2025 DEGREASER - SHOP 385-311-65700.000 12.54 NICK'S GARAGE 323892 02/14/2025 7922 - DIAGNOSTIC 385-311-66200.000 240.00 MY CHEVROLET 323891 02/14/2025 7343 - COIL/WIRE KIT/SPARK … 385-311-65000.000 324.87 MY CHEVROLET 323891 02/14/2025 7343 - TANK 385-311-65000.000 76.68 ROBIN WARBEY CONSULTING 323902 02/14/2025 IT CONSULTING SERVICES FY 2…385-125-63200.000 3,052.50 10 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 7 of 13
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount O'REILLY AUTO PARTS 323894 02/14/2025 7919 - OIL FILTER 385-311-65000.000 5.79 VERIZON WIRELESS 323909 02/14/2025 DATA SERVICE - FIRE DEPT TA… 385-125-61700.000 200.05 PREMIUM ALIGNMENT & BRA… 323897 02/14/2025 7343 - FRONT END ALIGNMENT 385-311-66200.000 120.00 CHARTER COMMUNICATIONS 323867 02/14/2025 INTERNET SERVICE 385-125-61700.000 609.90 URETSKY SECURITY 323855 02/10/2025 COURT RECORDS CHECK - I. H… 385-160-68100.000 100.00 MANUEL AYALA 323832 02/10/2025 REIMBURSEMENT - DMV MED…385-160-63900.000 150.00 CINTAS CORPORATION #630 323868 02/14/2025 UNIFORMS 385-311-65200.000 11.50 CINTAS CORPORATION #630 323868 02/14/2025 JANITORIAL SUPPLIES 385-311-65600.000 30.27 SURVEILLANCE GRID INTEGRA… 323906 02/14/2025 EXACQVISION SERVER LICENSE 385-125-61700.000 2,625.00 SURVEILLANCE GRID INTEGRA… 323906 02/14/2025 BRIVO ACCESS CONTROL LICE… 385-125-61700.000 2,979.20 GOLDEN STATE TRUCK & TRAI… 323882 02/14/2025 8411 - DIAGNOSTIC, PARTS, R… 385-311-66200.000 17,224.97 SURVEILLANCE GRID INTEGRA… 323906 02/14/2025 BOOKING & INTERVIEW ROO… 385-125-61700.000 586.00 STATE STREET BANK & TRUST … DFT0006484 02/14/2025 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0006485 02/14/2025 Defer Comp-Mid Management 385-22430 160.00 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 385-22430 200.00 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 385-22225 153.24 Internal Revenue Service DFT0006493 02/14/2025 Medicare 385-22215 370.34 Internal Revenue Service DFT0006494 02/14/2025 Social Security 385-22215 1,583.74 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 385-22220 682.20 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 385-22210 1,624.76 Fund 385 - INTERNAL SERVICE Total: 48,830.23
Fund: 503 - SEWER FUND
Regional Government Services 323844 02/10/2025 PUBLIC WORKS PROJECT ADVI…503-335-63800.000 221.79 CALIFORNIA SCADA SERVICES,… 323865 02/14/2025 TROUBLESHOOT - CYPRESS L.S. 503-333-63700.000 450.00 GREEN RUBBER-KENNEDY AG 323825 02/10/2025 PRESSURE WASHER PLUG BRA…503-335-65700.000 3.57 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…503-333-64500.000 34.09 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…503-335-64500.000 34.04 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 503-335-66100.000 578.74 GREENFIELD TRUE VALUE 323827 02/10/2025 TURNBUCKLE - FREEBOARD 503-335-65700.000 49.00 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 503-333-64100.000 1,242.99 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 503-335-64100.000 5,283.77 GREENFIELD TRUE VALUE 323884 02/14/2025 WIRE ROPE CLIPS 503-335-65700.000 29.11 GREENFIELD TRUE VALUE 323884 02/14/2025 ROPE THIMBLE 503-335-65700.000 21.79 GREENFIELD TRUE VALUE 323884 02/14/2025 ZINC QUICK LINK/SNAP LINK 503-335-65700.000 34.89 UNDERGROUND SERVICE ALE… 323854 02/10/2025 MEMBERSHIP FEE/BILLABLE T… 503-330-65800.000 130.84 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 503-335-65200.000 69.11 WALLACE GROUP 323856 02/10/2025 FOG CONTROL PROGRAM AND…503-330-63900.000 546.25 WALLACE GROUP 323856 02/10/2025 WWTP-COMPLIANCE AND PR… 503-335-63800.000 490.00 EAST BAY TIRE CO. 323822 02/10/2025 7720 - TIRE REPLACEMENT 503-335-66300.000 677.66 MONTEREY BAY ANALYTICAL … 323834 02/10/2025 WATER AND WASTEWATER S… 503-335-63800.000 296.89 GREEN RUBBER-KENNEDY AG 323883 02/14/2025 NITRILE GLOVES 503-335-65700.000 233.57 GREENFIELD TRUE VALUE 323884 02/14/2025 FREEBOARDS SUPPLIES 503-335-65700.000 91.55 GREENFIELD TRUE VALUE 323827 02/10/2025 HARDWARE SUPLIES - FREEB… 503-335-65700.000 21.79 GREENFIELD TRUE VALUE 323884 02/14/2025 KEYS/LIGHT BULBS/GLOVES 503-335-65900.000 25.98 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 503-335-65200.000 69.11 CITY OF GREENFIELD 323869 02/14/2025 520 TENTH STREET 503-330-64300.000 235.19 CITY OF GREENFIELD 323869 02/14/2025 520 TENTH STREET 503-330-64400.000 55.09 CITY OF GREENFIELD 323869 02/14/2025 520 TENTH STREET 503-330-64400.000 139.77 TYLER TECHNOLOGIES 323908 02/14/2025 UTILITY BILLING ONLINE COM… 503-191-63300.000 37.50 FLUID RESOURCE MANAGEM… 323879 02/14/2025 HERO - W/WW PORTAL SUBS… 503-335-63900.000 1,405.00 GREENFIELD TRUE VALUE 323884 02/14/2025 CLOSE GLASSES 503-335-65700.000 12.98 OR-TEC, INC. 323895 02/14/2025 OR-TEC MARK II SLUDGE DEW… 503-335-63900.000 10,750.00 CINTAS CORPORATION #630 323868 02/14/2025 UNIFORMS 503-335-65200.000 69.11 CALIFORNIA STRATEGIES & A… 323866 02/14/2025 LOBBYING & RELATED CONSU… 503-330-63900.000 15,000.00 CALIFORNIA STRATEGIES & A… 323866 02/14/2025 LOBBYING & RELATED CONSU… 503-330-63900.000 15,000.00 CALIFORNIA STRATEGIES & A… 323866 02/14/2025 LOBBYING & RELATED CONSU… 503-330-63900.000 15,000.00 ACE HIGH DESIGNS INC. 323858 02/14/2025 FINANCE DEPT UNIFORM SHI… 503-191-65200.000 369.05 AMERICAN FAMILY LIFE DFT0006497 02/13/2025 January 2025 503-22440 30.87 SEIU Local 521 323917 02/13/2025 COPE - Union Dues 503-22420 10.51 SEIU Local 521 323917 02/13/2025 Union Dues 503-22420 209.66 11 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 8 of 13
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST … DFT0006479 02/14/2025 Defer Comp-Misc Employees 503-22430 146.04 STATE STREET BANK & TRUST … DFT0006484 02/14/2025 Defer Comp-Management 503-22430 122.50 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 503-22430 64.98 DEPT OF CHILD SUPPORT SERV…DFT0006489 02/14/2025 Misc Withholding 503-22450 825.33 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 503-22225 276.08 Internal Revenue Service DFT0006493 02/14/2025 Medicare 503-22215 666.98 Internal Revenue Service DFT0006494 02/14/2025 Social Security 503-22215 2,852.04 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 503-22220 763.77 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 503-22210 2,026.93 Fund 503 - SEWER FUND Total: 76,705.91
Fund: 504 - WATER FUND
GREEN RUBBER-KENNEDY AG 323825 02/10/2025 PVC PIPE BELLED END - WATER…504-345-65700.000 58.04 PACIFIC GAS & ELECTRIC 32 02/10/2025 13TH/OAK WELL 504-345-64100.000 1,797.03 PACIFIC GAS & ELECTRIC 32 02/10/2025 10TH STREET WELL 504-345-64100.000 1,597.89 AT&T 323813 02/10/2025 PD FAX/ALARMS/LIFT STATION…504-345-64500.000 105.71 SOUTHERN COUNTIES LUBRIC… 323848 02/10/2025 GASOLINE/DIESEL 504-340-66100.000 578.74 PACIFIC GAS & ELECTRIC 33 02/13/2025 MONTHLY CHARGES 504-345-64100.000 15,778.31 GREEN RUBBER-KENNEDY AG 323825 02/10/2025 PVC TEE - HYDRANT REPAIR 504-345-65700.000 28.39 UNDERGROUND SERVICE ALE… 323854 02/10/2025 MEMBERSHIP FEE/BILLABLE T… 504-340-65800.000 261.67 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 504-345-65200.000 69.11 CERTIFIED LABORATORIES 323820 02/10/2025 FLOW LUBE 504-345-65700.000 407.56 MONTEREY BAY ANALYTICAL … 323834 02/10/2025 WATER AND WASTEWATER S… 504-345-63800.000 1,900.11 CORE & MAIN LP 323872 02/14/2025 SUPPLIES FOR BACKFLOW RE… 504-390-86211.000 9,893.06 GREENFIELD TRUE VALUE 323884 02/14/2025 KEYS/LIGHT BULBS/GLOVES 504-345-65700.000 65.70 WM. J. CLARK TRUCKING SERV…323911 02/14/2025 LOOSE CONCRETE SAND FOR… 504-345-65700.000 1,569.28 GREEN RUBBER-KENNEDY AG 323883 02/14/2025 BACKFLOW REPAIR SUPPLIES 504-390-86211.000 197.15 CINTAS CORPORATION #630 323821 02/10/2025 UNIFORMS 504-345-65200.000 69.11 CITY OF GREENFIELD 323869 02/14/2025 CITY WIDE FIRE HYDRANT FLU… 504-340-64300.000 120.90 CITY OF GREENFIELD 323869 02/14/2025 520 TENTH STREET 504-340-64400.000 139.77 TYLER TECHNOLOGIES 323908 02/14/2025 UTILITY BILLING ONLINE COM… 504-191-63300.000 37.50 FLUID RESOURCE MANAGEM… 323879 02/14/2025 HERO - W/WW PORTAL SUBS… 504-345-63900.000 495.00 CORE & MAIN LP 323872 02/14/2025 BACKFLOW REPLACEMENT SU…504-390-86211.000 -3,641.47 OSCAR MORALES 323841 02/10/2025 REIMBURSEMENT - BOOTS FY …504-340-65200.000 199.95 Regional Government Services 323844 02/10/2025 REIMBURSABLE EXPENSES 504-345-63700.000 30.00 CINTAS CORPORATION #630 323868 02/14/2025 UNIFORMS 504-345-65200.000 69.11 ACE HIGH DESIGNS INC. 323858 02/14/2025 FINANCE DEPT UNIFORM SHI… 504-191-65200.000 369.05 AMERICAN FAMILY LIFE DFT0006497 02/13/2025 January 2025 504-22440 30.87 SEIU Local 521 323917 02/13/2025 COPE - Union Dues 504-22420 15.28 SEIU Local 521 323917 02/13/2025 Union Dues 504-22420 180.74 STATE STREET BANK & TRUST … DFT0006479 02/14/2025 Defer Comp-Misc Employees 504-22430 146.02 STATE STREET BANK & TRUST … DFT0006484 02/14/2025 Defer Comp-Management 504-22430 122.49 STATE STREET BANK & TRUST … DFT0006486 02/14/2025 Defer Comp-Misc Employees 504-22430 62.48 STATE OF CALIFORNIA EDD DFT0006492 02/14/2025 SDI 504-22225 239.27 Internal Revenue Service DFT0006493 02/14/2025 Medicare 504-22215 578.34 Internal Revenue Service DFT0006494 02/14/2025 Social Security 504-22215 2,473.08 STATE OF CALIFORNIA EDD DFT0006495 02/14/2025 State Withholding 504-22220 610.22 Internal Revenue Service DFT0006496 02/14/2025 Federal Tax Withholding 504-22210 1,380.83 Fund 504 - WATER FUND Total: 38,036.29
Grand Total: 578,136.16
12 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 9 of 13
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 226,533.17
102 - Fire General 20,828.96
105 - Community Outreach 11,429.91
200 - SUPPLEMENTAL LAW ENFORCEMENT 25,230.92
201 - POLICE - OTHER GRANTS 5,999.00
220 - Supplemental Transactions & Use Tax Fund (V & W) 51,344.20 230 - GAS TAX FUND 7,609.86
263 - LLM #1 - LEXINGTON 573.79
264 - LLM #2 - TERRA VERDE, ETC 51,609.36
265 - SMD #1 264.13
266 - SMD #2 265.03
267 - Vintage Meadows LLMD #3 174.37
297 - GREENFIELD SCIENCE WORKSHOP 9,690.98
375 - RISK MANAGEMENT 3,010.05
385 - INTERNAL SERVICE 48,830.23
503 - SEWER FUND 76,705.91
504 - WATER FUND 38,036.29
Grand Total: 578,136.16
Account Summary
Account Number Account Name Payment Amount
100-101-68300.000 Memberships 1,621.53
100-110-64500.000 Phone Charges 47.20
100-111-64100.000 Electricity 1,677.92
100-111-64200.000 Gas Utility 1,363.80
100-111-64300.000 Water Utility 544.73
100-111-64400.000 Waste Disposal 37.66
100-111-64500.000 Phone Charges 546.08
100-111-65600.000 Janitorial Supplies 120.09
100-111-66100.000 Gasoline & Oil 53.29
100-190-63300.000 Financial Services 1,644.32
100-190-65200.000 Uniforms / Personnel Eq… 553.56
100-190-67100.000 Meetings & Conferences 405.20
100-191-64400.000 Waste Disposal 134,398.70
100-201-64500.000 Phone Charges 59.73
100-201-65100.000 General Operating Suppl… 77.25
100-201-65600.000 Janitorial Supplies 196.87
100-215-63400.000 Police Services 692.98
100-215-65400.000 Police Supplies 76.48
100-215-66100.000 Gasoline & Oil 3,730.06
100-215-71400.000 Police Equipment 330.36
100-22210 Federal Withholding Tax… 13,325.20
100-22215 FICA Payable 20,882.38
100-22220 State Withholding Tax P… 5,152.17
100-22225 S.D.I. Payable 1,627.15
100-22410 G.P.O.A. Union Dues Pay… 320.00
100-22415 G.P.S.A. Union Dues Pay… 300.00
100-22420 S.E.I.U. Union Dues Paya… 393.14
100-22430 Deferred Comp Payable 5,257.48
100-22431 Roth 4,131.84
100-22435 PERS Loan Payable 1,146.06
100-22440 AFLAC Insurance Payable 3,502.86
100-22481 POLICE AMMUNITION 211.37
100-230-63400.000 Animal Control Services 68.00
100-230-65900.000 Building Maintenance S… 17.41
100-26165 State Building Standards… 185.40
100-320-64300.000 Water Utility 935.49
13 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 10 of 13
Account Summary
Account Number Account Name Payment Amount
100-320-64400.000 Waste Disposal 139.77
100-320-65200.000 Uniforms / Personnel Eq… 460.65
100-320-65600.000 Jantorial Supplies 55.19
100-320-65700.000 Public Works Supplies 18.55
100-320-65800.000 Permits & Inspections 130.83
100-320-66100.000 Gasoline & Oil 329.57
100-320-66300.000 General Operations Equi… 114.09
100-550-64100.000 Electricity 603.14
100-550-64300.000 Water Utility 6,442.46
100-550-64400.000 Waste Disposal 249.96
100-550-65200.000 Uniforms/Personnel Equ… 260.68
100-550-65700.000 Public Works Supplies 4,533.60
100-550-66100.000 Gasoline & Oil 372.03
100-551-63500.000 Recreation Services 3,470.33
100-551-63900.000 General Services 1,472.99
100-551-64100.000 Electricity 349.74
100-551-64200.000 Gas Utility 151.12
100-551-64300.000 Water Utility 392.36
100-551-64400.000 Waste Disposal 69.92
100-551-64500.000 Phone Charges 163.01
100-551-66100.221 Gasoline & Oil 106.57
100-590-64100.000 Electricity 564.33
100-590-64200.000 Gas Utility 145.23
100-601-63100.000 Adminstration Servicess 250.00
100-601-66100.000 Gasoline & Oil 53.29
102-22210 Federal Withholding Tax… 5,188.95
102-22215 FICA Payable 7,414.02
102-22220 State Withholding Tax P… 2,739.50
102-22225 S.D.I Payable 581.50
102-22410 Union Dues Payable 211.29
102-22430 Deferred Comp Payable 712.02
102-22450 Wage Garnishments Pay… 346.15
102-250-63600.000 Community Developmen… 520.00
102-250-63900.000 General Services 381.00
102-250-64300.000 Water Utility 385.26
102-250-64400.000 Waste Disposal 307.34
102-250-65100.000 General Operating Suppl… 166.40
102-250-65200.000 Uniforms/Personnel Equ… 177.88
102-250-65400.000 Firefighter Supplies/Prev… 910.05
102-250-65600.000 Jantorial Supplies 116.60
102-250-65900.000 Building Maintenance S… 58.97
102-250-66100.000 Gasoline & Oil 575.03
102-250-67400.000 Certifications 37.00
105-105-63900.000 General Services 102.60
105-105-66100.000 Gasoline & Oil 53.29
105-105-67100.000 Meetings & Conferences 47.46
105-105-68200.000 Community Outreach 9,500.00
105-22210 Federal Withholding Tax… 419.09
105-22215 FICA Payable 1,092.50
105-22220 State Withholding Tax P… 129.28
105-22225 S.D.I. Payable 85.69
200-205-65100.000 General Operating Suppl… 12,133.65
200-205-67200.000 Other Training 13,097.27
201-215-65413.000 LEO Wellness and Menta… 5,999.00
220-22210 Federal Withholding Tax… 15,193.71
220-22215 FICA Payable 21,677.30
220-22220 State Withholding Tax P… 6,474.85
220-22225 S.D.I. Payable 1,700.23
14 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 11 of 13
Account Summary
Account Number Account Name Payment Amount
220-22410 G.P.O.A. Union Dues Pay… 1,223.71
220-22415 G.P.S.A. Union Dues Pay… 300.00
220-22420 S.E.I.U. Union Dues Paya… 129.24
220-22430 Deferred Comp Payable 4,645.16
230-320-64100.000 Electricity 6,383.27
230-320-64300.000 Water Utility 239.24
230-320-65700.000 Public Works Supplies 987.35
263-22210 Federal Withholding Tax… 78.93
263-22215 FICA Payable 140.08
263-22220 State Withholding Tax P… 26.99
263-22225 S.D.I. Payable 10.99
263-22420 S.E.I.U. Union Dues Paya… 5.68
263-22430 Deferred Comp Payable 2.50
263-360-64300.000 Water Utility 308.62
264-22210 Federal Withholding Tax… 78.93
264-22215 FICA Payable 140.08
264-22220 State Withholding Tax P… 26.99
264-22225 S.D.I. Payable 10.99
264-22420 S.E.I.U. Union Dues Paya… 5.68
264-22430 Deferred Comp Payable 2.50
264-360-64100.000 Electricity 1,034.32
264-360-64300.000 Water Utility 1,685.34
264-360-71500.000 Parks/Public Works Equi… 48,624.53
265-22210 Federal Withholding Tax… 78.54
265-22215 FICA Payable 139.64
265-22220 State Withholding Tax P… 26.85
265-22225 S.D.I. Payable 10.95
265-22420 S.E.I.U. Union Dues Paya… 5.65
265-22430 Deferred Comp Payable 2.50
266-22210 Federal Withholding Tax… 78.92
266-22215 FICA Payable 140.02
266-22220 State Withholding Tax P… 26.93
266-22225 S.D.I. Payable 11.00
266-22420 S.E.I.U. Union Dues Paya… 5.66
266-22430 Deferred Comp Payable 2.50
267-360-64100.000 Electricity 20.99
267-360-64300.000 Water Utility 153.38
297-22210 Federal Withholding Tax… 1,318.80
297-22215 FICA Payable 2,404.30
297-22220 State Withholding Tax P… 497.52
297-22225 S.D.I. Payable 188.58
297-22430 Deferred Comp Payable 1,029.00
297-597-63900.000 General Services 48.06
297-597-64100.000 Electricity 651.31
297-597-64200.000 Gas Utility 125.80
297-597-64300.000 Water Utility 266.89
297-597-66100.000 Gasoline & Oil 319.72
297-597-67200.000 Other Training 621.00
297-598-65100.201 General Operating Suppl… 1,287.50
297-598-65100.202 General Operating Suppl… 932.50
375-115-62110.000 Claims 3,010.05
385-125-61700.000 Software Maintenance C… 8,197.15
385-125-63200.000 Technology Services 3,052.50
385-125-65300.000 Technology Supplies 325.45
385-160-63900.000 General Services 150.00
385-160-68100.000 Recruitment 100.00
385-22210 Federal Withholding Tax… 1,624.76
385-22215 FICA Payable 1,954.08
15 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
385-22220 State Withholding Tax P… 682.20
385-22225 S.D.I. Payable 153.24
385-22430 Deferred Comp Payable 510.00
385-311-64200.000 Gas Utility 16.95
385-311-64500.000 Phone Charges 67.28
385-311-65000.000 Vehicle & Equip. Parts & … 3,600.96
385-311-65200.000 Uniforms / Personnel Eq… 34.50
385-311-65600.000 Janitorial Supplies 90.81
385-311-65700.000 Public Works Supplies 200.64
385-311-65900.000 Building Maintenance S… 55.38
385-311-66100.000 Gasoline & Oil 159.86
385-311-66200.000 Vehicle and Equipment … 27,854.47
503-191-63300.000 Financial Services 37.50
503-191-65200.000 Uniforms / Personnel Eq… 369.05
503-22210 Federal Withholding Tax… 2,026.93
503-22215 FICA Payable 3,519.02
503-22220 State Withholding Tax P… 763.77
503-22225 S.D.I. Payable 276.08
503-22420 S.E.I.U. Union Dues Paya… 220.17
503-22430 Deferred Comp Payable 333.52
503-22440 AFLAC Insurance Payable 30.87
503-22450 Wage Garnishments Pay… 825.33
503-330-63900.000 General Services 45,546.25
503-330-64300.000 Water Utility 235.19
503-330-64400.000 Waste Disposal 194.86
503-330-65800.000 Permits & Inspections 130.84
503-333-63700.000 Public Works Services 450.00
503-333-64100.000 Electricity 1,242.99
503-333-64500.000 Phone Charges 34.09
503-335-63800.000 Sewer & Water Services 1,008.68
503-335-63900.000 General Services 12,155.00
503-335-64100.000 Electricity 5,283.77
503-335-64500.000 Phone Charges 34.04
503-335-65200.000 Uniforms / Personnel Eq… 207.33
503-335-65700.000 Public Works Supplies 498.25
503-335-65900.000 Building Maintenance S… 25.98
503-335-66100.000 Gasoline & Oil 578.74
503-335-66300.000 General Equipment Ope… 677.66
504-191-63300.000 Financial Services 37.50
504-191-65200.000 Uniforms / Personnel Eq… 369.05
504-22210 Federal Withholding Tax… 1,380.83
504-22215 FICA Payable 3,051.42
504-22220 State Withholding Tax P… 610.22
504-22225 S.D.I. Payable 239.27
504-22420 S.E.I.U. Union Dues Paya… 196.02
504-22430 Deferred Comp Payable 330.99
504-22440 AFLAC Insurance Payable 30.87
504-340-64300.000 Water Utility 120.90
504-340-64400.000 Waste Disposal 139.77
504-340-65200.000 Uniforms / Personnel Eq… 199.95
504-340-65800.000 Permits & Inspections 261.67
504-340-66100.000 Gasoline & Oil 578.74
504-345-63700.000 Public Works Services 30.00
504-345-63800.000 Water Production Servic… 1,900.11
504-345-63900.000 General Services 495.00
504-345-64100.000 Electricity 19,173.23
504-345-64500.000 Phone Charges 105.71
504-345-65200.000 Uniforms / Personnel Eq… 207.33
16 Expense Approval Report Payment Dates: 2/7/2025 - 2/20/2025 2/20/2025 12:37:24 PM Page 13 of 13
Account Summary
Account Number Account Name Payment Amount
504-345-65700.000 Public Works Supplies 2,128.97
504-390-86211.000 Backflow Device Replac… 6,448.74
Grand Total: 578,136.16
Project Account Summary
Project Account Key Payment Amount
**None** 578,136.16
Grand Total: 578,136.16
17 City Council Minutes
February 11, 2025
Page | 1

CITY COUNCIL/PLANNING COMMISSION

MINUTES
JOINT SPECIAL MEETING OF FEBRUARY 11, 2025

CALL TO ORDER
Mayor White called the meeting to order at 5:00 p.m.

ROLL CALL
PRESENT: Mayor White, Councilmember Jones and Garcia
Chair Garcia, Vice Chair Urquides, Commissioners Zavala, Gallardo and Mendoza Councilmember Ortiz arrived at 5:13 p.m.

ABSENT: Mayor Pro-tem Rodriguez
STAFF: City Manager Wood, Chief Mixer, Public Works Director Tugel, Economic & Community Development Director Mugan, Science Workshop Director Sanchez, Recreation Manager Perez, City Attorney Thompson, IT Director Espinosa, City Clerk Rathbun
GUESTS: Gail Stuart-White

EXCUSE COUNCILMEMBER ABSENCES
A MOTION by Councilmember Jones, seconded by Councilmember Garcia to excuse Mayor Pro-tem Rodriguez. All in favor. Motion carried.

PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.

BROWN ACT AND MEETING PROCEDURE TRAINING
City Attorney Thompson presented a power point presentation for the Brown Act and meeting procedure training.

There was discussion among the City Council and Planning Commission members and City Attorney Thompson.

ADJOURNMENT OF SPECIAL JOINT CITY COUNCIL / PLANNING COMMISSION MEETING Meeting adjourned at 6:11 p.m.

There was a recess.

RECONVENE TO CITY COUNCIL REGULAR MEETING AGENDA
Meeting reconvened to the regular meeting at 6:35 p.m.

AGENDA REVIEW
City Manager Wood asked that the Council pull M-3, Discussion and Provide Direction to Staff Regarding Advisory Board Member Appointment Process and stated that it would be on the next agenda. City Council concurred.
18 City Council Minutes
February 11, 2025
Page | 2

PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Tony Carrillo stated that he lived right outside the city limits of Greenfield and stated that he was representing the Committee for Safe Clean and Affordable Water in Greenfield, a coalition of his neighbors. He stated that many of the wells in their area were contaminated with high levels of nitrates and some with 123 TCP which made the water unsafe to drink. He stated that they have been working with the Community Water Center to find a long-term solution and stated that they need clean water in their community. He stated that they look forward to working with all the partners out there.

Pedro Enriquez stated that he was a community solution advocate with Community Water Center. He stated that Community Water Center had been working along with community members, such as Tony Carrillo, that rely on domestic wells for their drinking water. He stated that the areas that they were working with were along Walnut Avenue, Pine Avenue, 12th Street, 13th Street and 14th Street. He stated that many of the wells were contaminated with unsafe levels of nitrates and/or 123 TCP. He stated that they had recently completed a draft feasibility study with GHD Engineers, Inc. He stated that the study recommended a potential solution to the critical need for safe drinking water in this area and stated that the Study was funded by the State Water Resources Board. He stated that this Study was shared with the Council during the March 12, 2024 City Council meeting and that he was here to continue to keep the Council informed and up to date. He stated that on January 28, 2025 they shared the new report with city staff, Monterey County LAFCo, Supervisor Lopez and the Department of Water Resources and was looking forward to sharing more details of this report with the Council in the coming months once receiving feedback from community, city staff and other project partners.

Jesus Perez announced that there would be a community meeting at the Arroyo Seco Academy cafeteria on February 18, 2025 at 5:30 p.m. regarding the new community center. He stated that the architects would be making a presentation from 5:30 to 6:30 and a questions and answers segment would follow.

COMMENTS FROM CITY COUNCIL
Councilmember Jones stated that she attended her first one on one meeting with the Salinas Valley Solid Waste Authority and stated that she looked forward to working with them. She also announced that there would be an immigration forum, “Know your Rights” on February 19th at 6:00 p.m.

Councilmember Garcia stated that Public Works employees were doing a great job and stated that she spoke with some of them and they were happy to do their job and work with the City. She also stated that she went to the Greenfield Science Workshop and met the employees and they were doing a great job.

She stated that she appreciated all the work that was being done there and wished it could be bigger.

Councilmember Ortiz stated that she was not at the last meeting because she was attending the League of California Cities Mayor and Council Academy. She stated that it was a good refresher course and attended a course regarding City Managers. She stated that on January 22nd City Manager Wood, Commissioner Garcia and herself took a tour of the Wonder Wood Horse Ranch. She stated that she would like for the Mayor, Councilmember Jones and Chief Mixer to also take a tour. She stated that there were young men from Greenfield that were in attendance at the horse ranch. She stated that at the TAMC meeting, they were giving Excellent Award, and one was given for the Safe Routes to School Committee of Greenfield. She stated that she attended the CHISPA award ceremony on February 6th along with Commissioners Garcia and Zavala. She stated that CHISPA was not just housing and stated that they did a lot more for the community, including giving out scholarships. She asked about the new pharmacy in town near Subway and asked staff for more information. She stated that they would be having their first meeting for Day of Thanks 2025 next month and stated that they would be having a board for the event.

She stated that Aaron Chavez and Jose Chavez would be part of the board. She stated that she would like to get involved with the Easter in the Park event. She asked about the jujitsu classes. Recreation Manager Perez stated that they had moved to a different location but still in Greenfield. 19 City Council Minutes
February 11, 2025
Page | 3
Mayor White announced that the Senior Social was tomorrow, February 12th at 11 a.m. at the Greenfield Memorial Hall, the Immigration Forum – “Know your Rights” was February 19th, and that the Monterey County Mayors Selection Committee selected its representatives for LAFCo and they were Mayor Donohue and Mayor Oglesby. He also stated that the Science Workshop was looking for volunteers for their trip to the Monterey Bay Aquarium on February 22nd.

CONSENT ITEMS
A MOTION by Councilmember Ortiz, seconded by Councilmember Garcia to approve the consent items including Warrants #323654 through #323809 and Bank Drafts #6456 through #6478 in the amount of $518,725.50, approve Minutes of the January 28, 2025 City Council Meeting, and receive and file the departmental reports – Greenfield Science Workshop and Economic and Community Development. All in favor. Motion carried.

MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS AND RESOLUTIONS UPDATE – PUBLIC WORKS DEPARTMENT
Powerpoint presentation and update was given by Public Works Director Tugel.

UPDATE – RECREATION AND SCIENCE WORKSHOP DEPARTMENT
Powerpoint presentation and update was given by Recreation Manager Perez and Science Workshop Director Sanchez.

CITY COUNCIL BUSINESS

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD INITIATING

PROCEEDINGS FOR THE FORMATION OF LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 4 ("DISTRICT"); AND PRELIMINARILY APPROVAL OF THE ENGINEER’S

REPORT SUBJECT TO PENDING PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND

NOTICED HEARING PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE LANDSCAPE AND LIGHTING ACT OF 1972; AND DECLARE ITS INTENTION TO ORDER THE LEVY

AND COLLECT ASSESSMENTS FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE

FORMATION OF THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972
RESOLUTION #2025-10
Staff report was given by Public Works Director Tugel.

A MOTION by Councilmember Ortiz, seconded by Councilmember Jones to adopt Resolution #2025-10, “A Resolution of the City Council of the City of Greenfield Initiating Proceedings for the Formation of Landscape and Lighting Maintenance Assessment District No. 4 ("District"); and Preliminarily Approval of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the Landscape and Lighting Act of 1972; and Declare Its Intention to Order the Levy and Collect Assessments for the District and Set a Public Hearing on the Formation of the District and Levy of the Proposed Assessment Pursuant to the Landscape and Lighting Act of 1972”. All in favor. Motion carried. 20 City Council Minutes
February 11, 2025
Page | 4

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ACCEPTING

INITIATING PROCEEDINGS FOR THE FORMATION OF STREET AND DRAINAGE MAINTENANCE ASSESSMENT DISTRICT NO. 4 ("DISTRICT"); AND PRELIMINARILY APPROVAL OF THE ENGINEER’S

REPORT SUBJECT TO PENDING PROCEEDINGS, INCLUDING BALLOTING PROCEEDINGS AND

NOTICED HEARING PROCEEDINGS CONCERNING THE DISTRICT IN ACCORDANCE WITH CALIFORNIA CONSTITUTION ARTICLE XIIID, CALIFORNIA GOVERNMENT CODE SECTION 53753 AND THE BENEFIT ASSESSMENT ACT OF 1982; AND DECLARE ITS INTENTION TO ORDER THE LEVY

AND COLLECT ASSESSMENTS FOR THE DISTRICT AND SET A PUBLIC HEARING ON THE

FORMATION OF THE DISTRICT AND LEVY OF THE PROPOSED ASSESSMENT PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982
RESOLUTION #2025-11
Staff report was given by Public Works Director Tugel.

A MOTION by Councilmember Garcia, seconded by Councilmember Jones to adopt Resolution #2025-11, “A Resolution of the City Council of the City of Greenfield Accepting Initiating Proceedings for the Formation of Street and Drainage Maintenance Assessment District No. 4 ("District"); and Preliminarily Approval of the Engineer’s Report Subject to Pending Proceedings, Including Balloting Proceedings and Noticed Hearing Proceedings Concerning the District in Accordance with California Constitution Article XIIID, California Government Code Section 53753 and the Benefit Assessment Act of 1982; and Declare Its Intention to Order the Levy and Collect Assessments for the District and Set a Public Hearing on the Formation of the District and Levy of the Proposed Assessment Pursuant to the Benefit Assessment Act of 1982”. All in favor. Motion carried.

CITY ATTORNEY REPORT
No report.

CITY MANAGER REPORT
City Manager Wood stated that he attended the League of California Cities City Managers Conference. He stated that the conference was very informative. He stated that he attended sessions on operations including hate speech and Council meetings; mass casualty events; onboarding Councilmembers, mental health and defining performance expectations for staff members.

ADJOURNMENT
Meeting adjourned at 7:56 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
21 DEPOSITORY MATURITY DATE INTEREST RATE DOLLAR/PAR AMOUNT MARKET VALUE State of California Local Agency Investment Fund (LAIF) Immediate $ 9,795,114 $ 9,795,114 Laif Interest (October to December 2025) 4.62% $ 122,617 $ 122,617 Total State of California $ 9,917,731 $ 9,917,731
Wells Fargo Bank Checking Account Pool Cash Immediate $ 1,526,646 $ 1,526,646 Total Wells Fargo Bank $ 1,526,646 $ 1,526,646N/A Petty Cash General Immediate $ 1,531 $ 1,531 N/A Petty Cash Police Immediate $ 500 $ 500
Total Petty Cash $ 2,031 $ 2,031
Pro Equities Cash Balance Cash, Money Funds and Bank Deposits $ 1,899 $ 1,899 Pro Equities Money Market Dreyfus Govt Cash Mngt Inv Sh 4.01% $ 12,840 $ 12,840 Pro Equities Certificates of Deposit Morgan Stanley Bk NA Salt Lake City Utah Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 246,731 Pro Equities Certificates of Deposit Morgan Stanley Private Bk Natl Assn PUR NY Ctf Dep 1.800% 2/13/2025 1.80% $ 247,000 $ 246,731 Pro Equities Certificates of Deposit Technology CR UN SAN JOSE CALIF SH CTF 5.000% 2/24/2025 5.00% $ 248,000 $ 248,035 Pro Equities Treasury Notes United States Treas Bills 0.00% 3/6/2025 0.00% $ 945,000 $ 941,551 Pro Equities Gov Bonds Federal Home LN BKS CONS BD 4.3% 5/27/2025 4.30% $ 445,000 $ 444,248 Pro Equities Gov Bonds Federal Farm CR BKS CONS Systemwide BDS 4.125% 6/17/2025 4.13% $ 470,000 $ 464,745 Pro Equities Certificates of Deposit Valley Strong CR UN Bakersfield CALIF SH CTF 4.800% 6/23/2025 4.80% $ 249,000 $ 249,456Pro Equities Gov Bonds Federal Farm CR BKS CONS Systemwide BDS 4.25% 6/27/2025 4.25% $ 450,000 $ 449,501Pro Equities Certificates of Deposit Gesa CR UN Richland WA SH CTF 5.500% 7/31/2025 5.50% $ 248,000 $ 249,495 Pro Equities Certificates of Deposit Chartway Fed CR UN VA Beach VA SH CTF 5.250% 8/11/2025 5.25% $ 248,000 $ 249,233 Pro Equities Certificates of Deposit Townebank Portsmouth VA CTF DEP 5.050% 8/11/2025 5.05% $ 243,000 $ 243,841 Pro Equities Certificates of Deposit Connexus Cr UN Wausau WIS SH Ctf 3.500% 08/26/25 8/26/2025 3.50% $ 249,000 $ 247,949 Pro Equities Certificates of Deposit Community West CR UN Kentwood MICH CTF 4.650% 12/19/2025 4.65% $ 249,000 $ 249,859 Pro Equities Certificates of Deposit First FND TN BK Irvine CA CTF DEP 4.450% 12/22/2025 4.45% $ 244,000 $ 244,381 Pro Equities Certificates of Deposit Security ST BK Warroad MINN CTF DEP 4.250% 12/22/2025 4.25% $ 249,000 $ 248,998 Pro Equities Certificates of Deposit Eaglebank Bethesda MD CTF DEP 4.400% 12/23/2025 4.40% $ 249,000 $ 249,324 Pro Equities Certificates of Deposit Flagstar BK NATL ASSN HICKSVILLE NEW YORK CTF DEP 4.650% 12/23/2025 4.65% $ 244,000 $ 244,893 Pro Equities Certificates of Deposit First BK Hamilton New Jersey CTF DEP 4.450% 12/26/2025 4.45% $ 244,000 $ 244,471 Pro Equities Certificates of Deposit Cross Riv BK Teaneck N J CTF DEP 4.95% 6/18/2026 4.95% $ 243,000 $ 245,134 Pro Equities Certificates of Deposit Bank Amer NA Charlotte NC CTF DEP 5.05% 6/22/2026 5.05% $ 243,000 $ 245,539Pro Equities Certificates of Deposit Valley Natl BK Passaic N J CTF DEP 5.05% 6/22/2026 5.05% $ 243,000 $ 245,539 Pro Equities Certificates of Deposit Bankers BK Madison WIS CTF DEP 4.350% 6/29/2026 4.35% $ 249,000 $ 249,281 Pro Equities Certificates of Deposit Synchrony Bk Retail Ctf Dep Fidelity Instl Ctf Dep 1.200% 11/30/2026 1.20% $ 248,000 $ 234,633 Pro Equities Certificates of Deposit Sallie Mae Bk Salt Lake City UT Ctf Dep 1.350% 12/15/2026 1.35% $ 248,000 $ 234,965 Pro Equities Certificates of Deposit Austin Telco Fed CR UN Tex SH CTF 4.590% 12/16/2026 4.95% $ 248,000 $ 250,914 Pro Equities Certificates of Deposit All In Fed CR UN Daleville AL SH CTF 4.450% 12/21/2026 4.45% $ 249,000 $ 249,675 Pro Equities Certificates of Deposit DORT FINL CR UN Grand Blanc MI SH CTF 4.400% 12/21/2026 4.40% $ 247,000 $ 247,521 Pro Equities Certificates of Deposit State Bk India New York NY Ctf Dep 1.400% 12/30/2026 1.40% $ 248,000 $ 234,903 Pro Equities Certificates of Deposit Texas Exchange Bk Crowley Ctf Dep 1.300% 12/30/2026 1.30% $ 249,000 $ 235,350 Pro Equities Certificates of Deposit First UTD BK & TR CO DURANT OK CTF DEP 4.000% 2/8/2027 4.00% $ 249,000 $ 247,536 Pro Equities Certificates of Deposit Latino CMNTY CR UN Durham North Carolina SH CTF 4.500% 12/21/2027 4.50% $ 249,000 $ 250,743 Pro Equities Certificates of Deposit Ideal CR UN Woodbury MN SH CTF 4.500% 12/29/2027 4.50% $ 249,000 $ 250,790 Pro Equities Certificates of Deposit US Alliance FCU RYE New York SH CTF 4.750% 12/30/2027 4.75% $ 248,000 $ 251,482 Pro Equities Certificates of Deposit Liberty First CR UN LINCOLN NEB SH CTF 4.350% 2/3/2028 4.35% $ 249,000 $ 249,837 Pro Equities Certificates of Deposit Maine SVGS FCU Hampden ME SH CTF 4.800% 7/21/2028 4.80% $ 249,000 $ 253,470 Total Pro Equities $ 9,990,739 $ 9,955,490
TOTAL Cash and Investments $ 21,437,147 $ 21,401,898

CITY OF GREENFIELD
Cash & Investment Report
At January 31, 2025

DESCRIPTION OF SECURITY
22 FY 2024-25

MID -YEAR

BUDGET REVIEW

CITY OF GREENFIELD
Finance Department
23 MID -YEAR BUDGET REVIEW
FY 2024 - 2025

GENERAL FUND
Amended Actual % OF BUDGET
Budget July-Dec
Revenues $21,365,602 $9,397,965 44%
Expenditures (21,302,033) (10,020,696) 47%
Net Rev Over/(Under) $ 63,571 $ (622,731) (3%)
24 KEY TAKEAWAYS
• Revenues are lower than expected at the midpoint of the year (but higher than last year).

After accruals are posted, we are still lower than 50%, but are closer (44%). • Staff believes that revenues are lower than budgeted mainly because of a slowing down of the economy.

The same as last year.
• Expenditures are lower than expected at the midpoint of the year. 47% vs. expected 50%. • Staff believes that expenditures are lower than budgeted mainly because of staff vacancies, but not as prevalent as last year.
• We are more fully staffed this year (at mid-year) vs. last year, causing an increase in expenditure (closer to the 50% expected). This also should correlate with better community services. • We have seen some expenditure overages (overtime, particularly) that we are addressing that will positively impact spend in the second half of the year. 25 AT 12/31/24,

REVENUES
WERE
$9,397,965 OR
44% OF
BUDGET
Revenues Budget Actual % of Budget
Charges for Services 202,300 103,089 51%
Fees and Permits 4,250,924 1,826,653 43%
Fines and Forfeitures 65,000 36,125 56%
Franchise Fees 272,709 32,952 12%
Interfund Transfer 1,675,449 657,725 39%
Other Revenues 233,413 105,172 45%
Other Taxes 9,483,962 4,321,137 46%
Recreation Use Fees 112,500 57,388 51%
Revenue from Other Agencies 599,089 195,722 17%
Tax Revenue 4,370,155 2,046,243 47%
Use of Money & Property 100,102 15,759 16%
Total Revenues 21,365,603 9,397,965 44%
26 AT12/31/24,

EXPENDITURES
WERE
$10,020,696 OR
47% OF
BUDGET
Expenditures Budget Actual % of Budget
City Council 153,156 67,045 44%
Community Outreach 841,760 430,351 51%
Administration / City Manager 398,417 193,586 49%
Civic Center Facility 300,209 121,755 41%
City Attorney 260,000 72,316 28%
City Clerk 238,669 106,563 45%
Finance Administration 584,551 254,635 44%
Utility Billing 2,353,096 1,250,885 53%
Police Administration 1,231,331 745,674 61%
Police Patrol Services 5,670,366 3,148,495 56%
Animal Control 138,210 43,541 32%
Fire Department 3,271,788 1,407,285 43%
Public Works Administration 342,088 121,484 36%
Streets 660,824 260,746 39%
Parks 723,198 360,138 50%
Recreation & Community Center 952,257 408,553 43%
Daycare Facility 27,580 5,413 20%
Building & Planning 1,560,359 480,043 31%
Code Enforcement 368,181 173,609 47%
General Department 1,225,992 368,579 30%
Total Expenditures 21,302,032 10,020,696 47%
27 MID-YEAR
BUDGET
REVIEW
FY 2024-25
28 DATE: February 17, 2025
AGENDA DATE: February 25, 2025
TO: Mayor and City Council
PREPARED BY: Jamie Tugel, Public Works Director
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD SUPPLEMENTALLY APPROPRIATING $61,162.60
FROM 503-390-85800 FROM FY 2023/2024 TO FY 2024/2025 FOR

THE PURCHASE OF TWO SEWER VEHICLES FOR

THE WASTEWATER TREATEMENT PLANT
BACKGROUND:

On April 23, 2024, City Council authorized the transfer of CIP funds in the amount of $68,000 from 503-390-85800, emergency repairs wastewater treatment, to 503-390-85800, sewer vehicles per Resolution 2024-49.

Following an unsuccessful Request for Bids (RFB) process, City Council adopted Resolution 2024-77 on June 11, 2024, declaring that zero (0) bids were received and authorizing staff to purchase economically and satisfactorily on the open market.

Staff issued a purchase order on June 27, 2024 for the purchase of two new sewer vehicles. The two new vehicles were delivered on September 17, 2024, past the date staff is able to charge invoices to the past fiscal year.

This request is merely a movement of funds from one fiscal year to another to balance out expenditures.

FINANCIAL AND BUDGET IMPACT
The purchase order for the two sewer vehicles was issued in FY 23/24, and delivery of the two sewer vehicles was on September 17, 2024. In essence, this supplemental appropriation could be equated to transferring budget funds from one fiscal year to another.

City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
29 The proposed supplemental appropriation would be as follows:

Amount Supplementally
Appropriate from FY 23/24:

Supplementally
Appropriate to FY 24/25:
$61,162.60 503-390-81580 503-390-81580

PROPOSED MOTION
I MOVE TO ADOPT RESOLTUION #2025-12, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING SUPPLEMENTALLY APPROPRIATING $61,162.60 FROM 503-390-85800 FROM FISCAL YEAR 2023/2024 TO FISCAL YEAR 2024/2025 FOR THE PURCHASE OF TWO SEWER VEHICLES FOR

THE WASTEWATER TREATEMENT PLANT
30 RESOLUTION NO. 2025-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPROVING SUPPLEMENTALLY APPROPRIATING $61,162.60 FROM 503-390- 85800 FROM FISCAL YEAR 2023/2024 TO FISCAL YEAR 2024/2025 FOR THE

PURCHASE OF TWO SEWER VEHICLES FOR THE WASTEWATER TREATEMENT PLANT
WHEREAS, maintenance project planning and associated budgets are developed, reviewed and passed by Council Each fiscal year at the time annual fiscal year budgets are approved; and
WHEREAS, in Fiscal Year 2023/2024 Public Works budgeted for two sewer vehicles; and
WHEREAS, A purchase order for the vehicles was issued in Fiscal Year 2023/2024; and WHEREAS, The two vehicles were delivered in September 2024, past the date staff is able to charge invoices to the past fiscal year; and
WHEREAS, This supplemental appropriation could be equated to transferring budget funds from one fiscal year to another; and
WHEREAS, City Staff recommend the City Council supplementally appropriate funds in the amount of $61,162.60 from Fiscal Year 2023/2024 to Fiscal Year 2024/2025 in account 503-390-85800 for the two sewer vehicles.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. A supplemental appropriation from Fiscal Year 2023/2024 to Fiscal Year 2024/2025 in the amount of $61,162.60 be appropriated from fund 503-390-85800; and PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 25th day of February 2025, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_______________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
31 MEMORANDUM: February 17, 2025
AGENDA DATE: February 25, 2025
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director
TITLE: A RESOLUTION TRANSFERRING WATER CAPITAL
IMPROVEMENT FUNDS IN THE AMOUNT OF $60,000 FROM 504-
390-86211, BACKFLOW DEVICE REPLACEMENT, TO 504-390-
86201, WELL #7 IN ORDER TO REPAIR WELL #7 PUMP AND

ASSOCIATED ELECTRICAL WORK
BACKGROUND:

In January 2025, staff was alerted to a power failure at Well #7 (Corp. Yard), and responded per protocol. The back up generator was running, and power was out over the entire Corporate Yard.

The PGE breaker was tripped, and the generator breaker was on. Upon further investigation of the PGE panel, no power was coming from the PGE side. The PGE breaker was reset but there was still no power coming in from PGE. The power coming from the generator was then tested and no power was coming from the generator. Thus, the generator was running but not sending voltage to the main electrical panel. The generator transfer switch never transferred to the “Emergency Power” and was still on the “Normal Power” side. The generator main breaker had tripped. This breaker was reset and then the transfer switch was able to detect power from the emergency side and transfer the emergency power accordingly. Emergency power was restored and the booster pumps started running.

Well #7 was still not functioning under emergency power. The motor lead wires inside the motor control panel were megged and found that each of the three phases was going to ground, indicating a short in the motor or line that feeds the panel. The well motor was then isolated from the rest of the wiring and megged. The motor lead wires were shorted to ground, and unfortunately, the motor will need to be rewound or replaced.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
32 In short, when the motor shorted to ground, the three-phase power was sent to ground, and all breakers detected the short and tripped. In reviewing Well 7 data, there were no observations of any signs of overload (high amps) that would cause the motor windings to run hot and burn. The soft start of the well should detect such conditions and stop the motor- that did not occur.

Well #7 was constructed in 2007. The submersible pumps have failed three times since then, 2019, 2023, and 2025. The average submersible pump has a lifespan of 8-10 years, of which is not occurring in this particular location. The current submersible pump has been pulled and is currently being analyzed.

Staff is recommending to transfer CIP funds from Backflow Device Repairs to Well 7 as we are experiencing a significant cost savings within the Backflow Device Repair CIP budget as staff is replacing a majority of the designated backflow devices in house.

BUDGET AND FINANCIAL IMPACT:

There is no additional financial impact, as the request is to transfer funds from one Water CIP to another Water CIP, which was originally budgeted from the water enterprise fund. The amount below would be the maximum amount needed for the Well #7 repairs The transfer, if approved, would be as follows:

FROM TO AMOUNT
504-390-86211 504-390-86201 $60,000
RECOMMENDATION:

Staff recommends the City Council adopt the proposed Resolution to transfer Capital Improvement Funds as outlined in this staff report for the repair of Well #7.

POTENTIAL MOTION:

I MOVE TO ADOPT RESOLUTION #2025-13, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD APPROVING TRTRANSFERRING WATER CAPITAL IMPROVEMENT FUNDS IN THE AMOUNT OF $60,000 FROM 504-390-86211, BACKFLOW DEVICE REPLACEMENT, TO 504-390-86201, WELL #7 IN ORDER TOREPAIR WELL #7 PUMP AND ASSOCIATED ELECTRICAL WORK 33 RESOLUTION #2025-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

APPROVING TRANSFERRING WATER CAPITAL IMPROVEMENT FUNDS IN THE AMOUNT OF $60,000 FROM 504-390-86211, BACKFLOW DEVICE REPLACEMENT, TO 504-390-86201, WELL #7 IN ORDER TO REPAIR WELL #7

PUMP AND ASSOCIATED ELECTRICAL WORK
WHEREAS, in January 2025, staff was alerted to a power failure at Well # 7 (Corp Yard); and
WHEREAS, following various electrical testing, it was determined that the well motor must be rewound of replaced and electrical connections verified; and WHEREAS, the Well # 7 CIP fund does not currently have funds budgeted this fiscal year; and
WHEREAS, the transfer of $60,000 from the Backflow Device Replacement CIP to the Well #7 CIP is a shift of budgeted funds from the water enterprise fund; and WHEREAS, City Staff recommend the City Council approve the transfer of funds as indicated in the staff report; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield that:

1. The amount of $60,000 is approved for transfer from 504-390-86211 to 504-390-56201 for the repair of Well # 7.

PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 25th day of February, 2025, by the following vote:

AYES, and all in favor, therefore, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
34 MEMORANDUM: February 21, 2025
AGENDA DATE: February 25, 2025
TO: Mayor and City Council
FROM: Paul Wood, CPA
City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GREENFIELD ESTABLISHING THE POSITION OF PUBLIC

SAFETY DIRECTOR, DEACTIVATING THE POSITION OF FIRE

CHIEF AND APPOINTMENT OF POLICE CHIEF TO PUBLIC

SAFETY DIRECTOR POSITION AND AMENDING THE SALARY

SCHEDULE
BACKGROUND:

Our current fire chief, Jim Langborg, is retiring from service at the end of February, 2025. This will necessitate the filling of his leadership position for the fire department.

As fiscal year 2024 – 2025 progresses, it is also becoming more evident that actual revenues will probably not meet budgeted expectations for the entire fiscal year.

Instead of conducting a Fire Chief recruitment, and hiring a new fire chief, city management would like to make a few changes that would accrue some financial savings by reducing executive headcount and salary.

The proposal is to (1) deactivate the Fire Chief position, (2) create the position of Public Safety Director, and (3) assign our Police Chief, Bill Mixer, as Public Safety Director.

Chief Mixer has been very successful in leading the Greenfield Police Department, and we are proposing that the Fire Department and Police Department be combined for the purposes of executive management only.

There will be a number of managerial modifications that will be required in implementing these changes, including working with the Fire Captains’ labor group and city staff are already working through them in anticipation of City Council approval.

City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
35 BUDGET AND FINANCIAL IMPACT:

The financial impacts will arise from the following changes:

1. Freezing/Eliminating Fire Chief position,

2. Freezing/Eliminating Deputy Fire Chief position,

3. Establishing the Public Safety Director position and filling it with Police Chief, suggesting a 20% compensation increase,

4. Potential compensation increase for Police Captain position for additional workload increase,

5. Potential cursory increases (yet to be determined) for the Fire Captains (who may be assuming additional administrative duties),

6. Potential outside Fire Marshall services,

7. Potential compensation increase to Administrative Assistant position(s) for added workload
The net financial savings to the city for the remainder of FY24-25 is estimated to be $97,911, which includes $28,000 estimated (avoided) cost of a fire chief recruitment. The net financial savings to the city for next fiscal year is estimated to be $217,505.

PLEASE NOTE: The “potential” increases cannot be calculated at this time, as negotiations with labor group(s) involve a level of uncertainty, which makes their impacts unknown. City staff would estimate that total increases would be in the range of 20%-30% of state net savings.

POTENTIAL MOTION:

I MOVE TO APPROVE RESOLUTION 2025-14, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF GREENFIELD ESTABLISHING THE POSITION OF

PUBLIC SAFETY DIRECTOR, DEACTIVATING THE POSITION OF FIRE CHIEF

AND APPOINTMENT OF POLICE CHIEF TO PUBLIC SAFETY DIRECTOR

POSITION AND AMENDING THE SALARY SCHEDULE
36 RESOLUTION NO. 2025-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD

ESTABLISHING THE POSITION OF PUBLIC SAFETY DIRECTOR, DEACTIVATING

THE POSITION OF FIRE CHIEF AND APPOINTMENT OF POLICE CHIEF TO

PUBLIC SAFETY DIRECTOR POSITION AND AMENDING THE SALARY

SCHEDULE
WHEREAS, the current fire chief is retiring from service at the end of February, 2025 and this will necessitate the filling of his leadership position for the fire department; and WHEREAS, instead hiring a new fire chief, city management would like to make a few changes that would accrue some financial savings by reducing executive headcount and salary
WHEREAS, Council approves the proposal to (1) deactivate the Fire Chief position, (2) create the position of Public Safety Director, and (3) assign the Police Chief as Public Safety Director.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Greenfield that the City Council approves the establishment of the Public Safety Director and appointment of Chief Mixer to the Position of Public Safety Director.

NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Greenfield hereby amends the salary schedule to include the position of Public Safety Director as follows:

Public Safety Director - $254,642 / Annual Salary
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 25th day of February 2025, by the following vote:

AYES, and all in favor, therefore, Councilmembers
NOES, Councilmembers:

ABSENT, Councilmembers:

Robert White, Mayor
Attest:

Ann F. Rathbun, City Clerk
37 AGENDA DATE: February 7, 2025
MEETING DATE: February 25, 2025
TO: Mayor and Councilmembers
FROM: City Attorney
TITLE: FOLLOW-UP DISCUSSION REGARDING ADVISORY BODY

MEMBER APPOINTMENT PROCESS AND DIRECTION TO
STAFF

BACKGROUND
On January 28, 2025, City Council was presented with a staff report regarding the appointment process for Planning Commissioners and Parks and Recreation Committee members. The report outlined the current Municipal Code provisions, bylaw requirements, and past practices. The City Council discussed this matter, during which additional issues were identified regarding conflicts within the City Municipal Code provisions and inconsistent past appointment practices.

DISCUSSION
Government Code Requirements
During the January 28, 2025, meeting, a question was raised about potential conflicts between the Government Code and City Municipal Code provisions. Upon review, there are no conflicts with the Government Code. The relevant Government Code sections provide broad authority to cities regarding planning agency appointments:
• Government Code section 65100 authorizes city legislative bodies to assign planning agency functions to a commission by ordinance.

City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
38 - 2 -
• Government Code section 65101(a) requires the legislative body to specify membership, mandating at least five (5) members, but leaves term requirements and other membership details to local discretion.

Municipal Code Conflicts
While there are no conflicts with state law, there are inconsistencies within the City Municipal Code regarding the appointment process. Specifically:

1. Section 2.20.010 A 2. Says that “appointments shall be for a term of three (3) years, except that an appointment to fill a vacancy shall be for the remainder of the term of the office in which such vacancy occurs.” (emphasis added.)

2. Section 17.10.050 C states that, when filling a vacancy, “the City Council by majority vote shall appoint another person to serve for a three (3) year term commencing with the date of the appointment.” (emphasis added.)
Inconsistent Past Practices
A review of recent appointments reveals varying practices:
• January 26, 2021: Three incumbents (Martinez, Gallardo, Urquides) were reappointed without public recruitment, despite receiving an outside application from Cynthia Zavala. • February 9, 2021: David Mendoza’s resigned and his vacancy was filled by Cynthia Zavala without public recruitment.
• December 13, 2022: Cynthia Zavala was reappointed based on a letter submission. • July 11, 2023: Tina Martinez’s resigned and her vacancy was filled through a public recruitment process, resulting in Jose Vazques’s appointment. • January 9, 2024: Gallardo and Urquidez were reappointed based on letter submissions without public recruitment. Vazques also submitted a letter but was not reappointed because he did not appear at the City Council meeting. Diego Mendoza submitted an application and was appointed.
• December 10, 2024: Stephanie Garcia reappointed based on a letter submission.

This inconsistency in practice, combined with conflicting City Municipal Code provisions, creates confusion and potential fairness concerns in the appointment process. Therefore, a specific process should be chosen that is clear, consistent and transparent. 39 - 3 -

POTENTIAL OPTIONS

1. Amend the City’s Municipal Code to resolve current conflicts and establish a consistent process for both new appointments and reappointments.

2. Amend the Planning Commission and Parks and Recreation Committee Bylaws to clarify the Commissioner and Committee member appointment process.

3. The City Council may have other options that have not been presented in this report.

FISCAL IMPACT
N/A

RECOMMENDATION
Discuss and provide clear direction to staff on the preferred appointment process for both new appointments and reappointments.

ATTACHMENTS

1. January 28, 2025 Staff Report

2. Planning Commission Bylaws

3. Parks and Recreation Commission Bylaws
40 DATE: January 14, 2025
MEETING DATE: January 28, 2025
TO: Mayor and Councilmembers
FROM: City Attorney
TITLE: DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING

ADVISORY BODY MEMBER APPOINTMENT PROCESS

BACKGROUND
At the December 14, 2024, City if Greenfield (“City”) Council meeting, the City Council considered reappointment of a Planning Commissioner whose term ended but who was interested in continuing to serve. As a part of the discussion, the City Council expressed interest in discussing the process by which Planning Commissioners are appointed. In particular, the City Council expressed interest in ensuring that the appointment process is fair and transparent, while also retaining the knowledge gained by long-term Planning Commissioners. This report provides background information regarding appointments to both the Planning Commission and the Parks and Recreation Committee.

The City currently has two (2) active advisory bodies: (1) the Planning Commission; and (2) the Parks and Recreation Committee. Every city is required to have a planning agency but in the absence of a separate planning agency, the City Council serves as the planning agency. (Gov.

Code, § 65100.) The Planning Commission serves as the City’s planning agency and is responsible for, among other things, “exercise[ing] such functions with respect to land divisions, planning, and zoning as may be described by City Ordinance” and “[t]he functions, powers and duties…set forth in sections 65101, 65102 and 65103 of the Government Code of the State of California.” (Planning Commission Bylaws D1; GMC, § 2.20.020.) The Parks and Recreation Committee is not a required advisory body but was formed by the City to “review parks and City Council Memorandum
599 El Camino Real Greenfield CA 93937 831-6745591
www.ci.greenfield.ca.us
41 - 2 -
recreation facilities within the City and to provide recommendations to the City Council.” (Parks & Recreation Committee Bylaws C.1.) The City Council is responsible for appointing Planning Commissioners and Parks and Recreation Committee members.

The City Municipal Code sets forth the process to appoint and reappoint Planning Commissioners as follows:
“There shall be a planning commission consisting of five (5) members who shall be appointed by majority vote of the city council. Said appointments shall be made as follows: …

2. Appointments shall be for a term of three (3) years, except that an appointment to fill a vacancy shall be for the remainder of the term of the office in which such vacancy occurs.

3. There shall be no limit on the number of terms that a planning commissioner may serve; however, upon completion of each three (3) year term, planning commissioners shall prepare a written request to the city council to be considered for an additional term.” (GMC, § 2.20.010 A.)
“Membership and Term: …People interested in becoming commissioners must submit an application for review by staff and the city council. The city council approves applications and appoints planning commissioners by majority vote….” (GMC, § 17.10.050 A.) “Vacancies: If a member of the planning commission is unable or unwilling to complete his or her term, the planning director shall publicize the vacancy in the local newspaper and on the city website. The planning director is responsible for accepting applications and agendizing review of the applications by the city council within a reasonable period. The city council by majority vote shall appoint another person to serve for a three (3) year term commencing with the date of the appointment.” (GMC, § 17.10.050 C.)
The Planning Commission Bylaws to not provide additional information with respect to appointing Planning Commissioners.

Past practice has been that if a Planning Commissioner term ends and the Planning Commissioner does not submit a written request to the City Council to be considered for an additional term, or a Planning Commissioner resigns prior to the end of their term, the City accepts applications to fill the vacancy. However, in the past, if a Planning Commissioner submitted a written request to be considered for an additional term, the staff brought the written request to the City Council for consideration and approval without first accepting other applications.
42 - 3 -
The Parks and Recreation Committee appointment process is described in the Parks and Recreation Committee Bylaws as follows:
“When a vacancy occurs, either by the conclusion of the Member’s term, resignation, or otherwise, the City shall solicit applications from individuals interested in becoming a Committee Member. City Staff shall compile and review applications and provide the same to the City Council, as where necessary, make recommendations to the City Council. The City Council shall then make appointments by majority vote.” (Parks and Recreation Committee Bylaws A.4.) Unlike with the Planning Commission, the Parks and Recreation Committee bylaws do not provide an option for a Committee member whose term is ending to submit a written request to be considered for an additional term but Committee members “may be reappointed by majority vote of the City Council.” (Parks and Recreation Committee Bylaws A.4.)

DISCUSSION
It is not clear, based upon the City Municipal Code and Bylaws, whether the City Council is required to accept applications when a Planning Commission incumbent whose term is ending has submitted a written request to be reappointed. It seems that, by including the option for an incumbent to submit a written request, which is different from the process described for vacancies without an incumbent to be filled, that the Municipal Code intends the process to be different. In addition, there are two circumstances described in which the City is required to accept applications: (1) upon initial appointment (GMC, § 17.10.050 A); and (2) when a commissioner is unable or unwilling to complete their term (GMC, § § 17.10.050 C.) That being said, the City Council is welcome to change or clarify the appointment process.

There are pros and cons to reappointing incumbent Commissioners and Committee members.

On one hand, the incumbent likely has gained institutional knowledge and, as such, is a valuable resource to the Commission or Committee and the Commissioner or Committee member has demonstrated a desire to continue serving by submitting a written request to be considered for reappointment. On the other hand, automatically reappointing an incumbent does not give other community members the opportunity to apply to become a Commissioner or Committee member and, in fact, if the City does not make the vacancy available to the public, community members may not know about the opportunity.

City staff polled the cities of Soledad, King, and Gonzales to determine whether they advertise Commissioner vacancies when a current Commissioners would like to retain their seat. Neither the City of Soledad nor King City advertise. As of the drafting of this staff report, the City had not hear back from the City of Gonzales.
43 - 4 -

POTENTIAL OPTIONS

1. Amend City’s Municipal Code to clarify the Commissioner and Committee appointment process.

2. Amend the Commission and Committee Bylaws to clarify the Commissioner and Committee member appointment process. If the City Council chooses this option, it is recommended that the City Council also amend the Municipal Code to ensure the Bylaws and the Municipal Code are consistent.

3. Make no change to the Municipal Code and/or Bylaws and continue to follow past practice.

4. The City Council may have other options that have not been presented in this report.

FISCAL IMPACT
N/A

RECOMMENDATION
Discuss and provide direction to staff.

ATTACHMENTS

1. Planning Commission Bylaws

2. Parks and Recreation Commission Bylaws
44 City of Greenfield
Planning Commission
By-Laws
Section I - Organization and Officers
A. Organization
The Planning Commission shall consist of five (5) members, as provided for in Greenfield Municipal Code Chapter 2.20, entitled “PLANNING AGENCY” and shall be organized and exercise such powers as prescribed by the Greenfield Municipal Code and by City Ordinances of the City of Greenfield.

Planning Commission Established: Pursuant to Government Code Section 65100, a planning agency is established for the city, consisting of a Planning Commission and a Planning Department, organized as follows:

1. There shall be a Planning Commission consisting of five (5) members appointed by the Mayor with the advice and consent of the City Council. Said appointments shall be made as follows:
a) Four (4) members shall be residents of the City.
b) One (1) member may be a resident of the unincorporated area lying within one mile of the city limits of the City, if a person acceptable to the City Council can be found within such area, otherwise such member shall be a resident of the City.

2. Ifa Planning Commission member absents himself or herself without permission from two (2) consecutive regular Planning Commission meetings, his or her office becomes vacant and shall be filled as any other vacancy.

3. There shall be a Planning Department, Planning Director, and Zoning Administrator. The Planning Department shall consist of a Planning Director and such other employees as the City Council from time to time may deem necessary. The Planning Director shall have all of the powers and duties set forth in Section 65901 of the Government Code of the State.

Officers and Commissioners

1. Selection of Officers
a) A Chair and Vice-Chair shall be elected annually from among the Commission’s membership at the first meeting in January to serve in those positions at the pleasure of the Commission.
b) The Vice-Chair shall succeed the Chair if his/her seat is vacated before the term is completed. The Vice-Chair is to serve the unexpired term of the vacated office. A new Vice-Chair shall be elected at the next regular meeting after the Vice-Chair takes the Chair’s position.
c) Inthe absence of the Chair and Vice-Chair at a meeting, any other member shall call the Commission to order, whereupon a Chair shall be elected from the members to preside.

2. Responsibilities of Officers
The Responsibilities and Powers of the officers of the Planning Commission shall be as follows:
45 a) The Chair shall:

Preside at all meetings of the Commission
i. Call Special Meetings of the Commission in accordance with legal requirements and these by-laws
ii. Sign documents in the name of the Commission
iii. See that all actions of the Commission are properly taken iv. Assist staff in determining agenda items
v. Appoint committees as necessary
vi. Assist staff in determining whether certain matters can be handled administratively or should come to the Commission. vii. Attend certain City Council and other meetings as required as the Planning Commission’s representative
viii. . Communicate informally as necessary with the Mayor, City Council members, and the City Manager on Planning
Commission matters
ix. Function a an ex-officio member of all subcommittees (an exofficio member is one able to discuss matters, but cannot vote.)
b) The Vice-Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair during the absence, disability, or disqualification of the Chair.
al Responsibilities of All Commissioners
a) Commissioners who are unable to attend a meeting shall, if possible, inform the Chair or the Deputy City Clerk in advance of said meeting. b) Commissioners are representatives of the City of Greenfield. As such, it is important that Commissioners dress professionally. c) When speaking to the Press, Commissioners should be very specific in stating that they speak for themselves, and not for the Commission as a whole.
d) The effectiveness of the Planning Commission requires that the Commissioners are thoroughly prepared prior to a public meeting.

This may include site visits, research, or calling on city staff for clarification and understanding of what is to be discussed. e) Each Commissioner's input is important and valued. All Commissioners in attendance are expected to participate.

D. Duties and Powers

1. The Planning Commission shall exercise such functions with respect to land divisions, planning, and zoning as may be prescribed by City Ordinance. The Commission shall advise the City Council on those matters falling within its responsibilities in a manner reflecting concern for the overall development and environment of the City as a setting for human activities.

The Commission shall have the power of review and final decision (except for appeals on decisions) on the following items:
a) Architectural Review Applications
b) Conditional Use Permits
c) Temporary Use Permits
46 d)
e)
f)
8)
Minor Subdivisions, those subdivisions proposed for creation of four or fewer parcels. Minor subdivisions include regular, panhandle, and those in combination with variances or other conditional use permits.

Lot Line Adjustments
Variances
Environmental Review Documents (negative declarations and environmental impact reports) relative to any of the above permit types.

The Commission shall be a recommending body to the City Council for final decisions on the following items:
a)
b)
c)
d)
i)
i)
Zoning Ordinances and their Amendments
Rezonings
Prezonings
General Plans and their Amendments
Specific Plans
Tentative Subdivision Maps (more than 4 parcels proposed for creation)
Planned Developments
Lot Mergers
Annexations/Sphere of Influence Updates
Appeals (as discussed in section F)

2. The Commission shall further perform all of the following functions:
a)
b)
c)
d)
e)
f)
g)
Prepare, periodically review and revise, as necessary, the General Plan
Implement the General Plan through actions including, but not limited to, the administration of specific plans and zoning and subdivision ordinances.

Annually review the “Capital Improvement Plan” of the City of Greenfield and the local public works projects of other local agencies for their consistency with the General Plan.

Endeavor to promote public interest in, comment on, and understanding of the General Plan and regulations relating to it.

Consult with and advise public officials and agencies, public utility companies, civic, educational, professional, and other organizations, and citizens concerning implementation of the General Plan.

Promote the coordination of local plans and programs with the plans and programs of other public agencies
Perform other functions as the legislative body provides, including conducting studies and preparing plans other than those required or authorized by these bylaws.

Rules of Order—Except as otherwise provided in these By-Laws, “Robert’s Rules of Order” shall be used as a guide to the conduct of the meetings of the Planning Commission. Provided, however, that the failure of the Commission to conform to said rules of order shall not, in any instance, be deemed to invalidate any action taken by the Planning Commission.
47 Section II - Meetings
A.

B,
Public Meetings - All meetings shall be held in full compliance with the provisions of state law, City Ordinances, and these By-Laws.

Regular Meetings

1. Regular Meetings shall be held on the first Tuesday of each month at 6:00pm, in the Council Chambers of the Greenfield Civic Center, 599 El Camino Real, unless otherwise determined by the Commission.

2. Whenever a regular meeting falls on a public holiday, no regular meeting shall be held on that day. Such regular meeting will be adjusted to the following day, provided that is not also a public holiday, or cancelled by motion adopted by the Planning Commission
Adjourned Meetings—In the event the Commission wishes to adjourn its meeting to a certain hour on another day, a specific date, time, and place must be set by the Commission prior to the regular motion to adjourn.

Special Meetings — Special Meetings of the Commission may be held at any time upon the call of the Chair, by a majority of the voting members of the Commission, upon request of the City Council, or upon request of the City Manager, following at least 24 hours notice to each member of the Commission and to the press and any other person requesting notice. The time and place of the special meeting shall be determined by the Planning Commission.

Study Sessions/Workshops

1. The Commission may be convened as a whole or as a committee of the whole in the same manner as prescribed for the calling of a special meeting for the purpose of holding a study session provided that no official action shall be taken and no quorum shall be required.

2. Such meetings and workshops shall be open to the public.

Appeals
The City Council of the City of Greenfield is the city’s legislative body. All final decisions on standard subdivisions, legislative acts such as ordinances, general plans, housing elements, zoning or re-zoning of properties lie with the City Council, with recommendations from the Planning Commission.

When an applicant or other interested person is dissatisfied with the Commission’s decision on a land-use matter, that person may appeal the Commission’s decision to the City Council.

The appeal is considered a “de novo” procedure, meaning that the entire case may be repeated anew. The appeal is not limited in scope to a review of the Commission’s record. The right to appeal is not limited to a dissatisfied applicant. State land use law expresses the intent that planning agencies ensure participation by the public and, through that involvement, the ability to appeal.

Agenda

1. An agenda for each meeting of the Commission shall be prepared by the Director or staff with the cooperation and approval of the Chair or, in his/her absence, the Vice-Chair.

2. There shall be attached to each agenda a report of matters pending further action by the Commission.
48 3. Acopy of the agenda shall be posted by the City in its “Public Notices” area for a full 3 calendar days not counting the day of the meeting or day of posting.

H. Order of Meetings

1. The Order of Business Shall be as Follows:
a)
b)
c)
d)
8)
The Chair shall take the chair precisely at the hour appointed for the meeting and shall immediately call the Commission to order. Ifa quorum is not present, the Commission may:

1. Continue the meeting, including any scheduled public hearings, to a later definite time and date;

2. Adjourn the meeting; or

3. Recess the meeting until a quorum is present.

Members present and absent shall be recorded.

The agenda shall be approved as submitted or revised after the Chair has called for any changes in the session’s agenda from staff or Commissioners.

The minutes of any preceding meeting not yet adopted shall be submitted for approval by a motion and vote of the Commission.

Changes may also be proposed at this point.

During the public comment period, announce that any member of the audience may comment on any matter not listed on the agenda.

The Commission will take no action on these public comments except to direct staff, if warranted, to study the particular matter for setting on a future agenda,
The public shall be advised of the procedures to be followed in the meeting, including time limits for comments, and use of the microphone.

The Commission shall hear and act upon those proposals scheduled for consideration of public hearing, together with such other matters of business and report as the Commission or Planning Director finds to require Commission consideration.
h) Adjournment.

2. Presentation or Hearing of Proposals—The following shall be the order of procedure for public hearings concerning planning and zoning matters:
a)
b)
c)
The Chair shall announce the subject of the public hearing, as advertised
If a request is made for a continuance, a motion may be made and voted upon to continue the public hearing to a definite time and date.

The staff shall be asked to present the substance of the application, their report and recommendation, and to answer technical questions of the Commission.
d) Order of Testimony. The order of testimony shall be as follows:

1. Chair opens the public hearing, stating the time it is opened.

2. Applicant's statement and other persons in favor of the proposal
49 Aa Sw
Opponent(s) statements
If necessary, rebuttal from the applicant
Public hearing is closed
The Chair calls for deliberation to determine the matter or continue it for further review to another date and time certain. e) Rules of Testimony. The rules of testimony shall be as follows:

1. L Motions
Persons presenting testimony to the Commission are
requested to stand at the podium so that their comments are adequately recorded, and give their name and address for the record. No testimony shall be taken from persons either standing or sitting in the audience without formally presenting themselves at the podium.

If numerous individuals are present in the audience who wish to participate in discussion of the issue, either in support or opposition, the Chair may inform the group that a
spokesperson may be selected to speak for the entire group.

To avoid unnecessary cumulative evidence, the Chair may limit the number of witnesses or the time of testimony on a
particular issue.

Irrelevant and off-the-subject comments will be ruled out of order.

The Chair will not permit any complaints regarding the staff or individual commissioners during a public hearing. The Chair shall inform any individuals that complaints should be
submitted in writing to the Chair and will not be considered as an agenda item.

No person shall address the Commission without first securing the permission of the Chair to do so.

All comments shall be addressed to the Commission. All
questions shall be placed through the Chair. Questions for the staff by applicants or other members of the audience shall be directed to staff through the Chair.

In the case an applicant does not have an adequate command of English, the staff shall inform the applicant well in advance of the hearing (perhaps with the agenda and staff report supplied to the applicant prior to the hearing) that s/he may wish to bring an interpreter for the proceedings. In no circumstances shall staff or a member of the Commission act as an interpreter for an applicant.

1. A motion to adjourn shall always be in order except during roll call.

2. The Chair or other presiding officer may make and second motions and debate from the Chair, subject only to such limitations of debate as are imposed on all members of the commission.

J. Voting

1. Voting Requirements
50 a) A quorum shall consist of a majority of the membership. b) The affirmative vote of a majority of the membership is necessary to take action.
c) Actions as required under federal or state law that require a supermajority. These will be dealt with as they arise. . Voting Order - The order of roll call voting, if required, will be rotated such that the Chair will always vote last.
. Recording of Votes - Minutes of the Commission proceedings shall show the vote of each Commissioner, including whether s/he is absent or failed to vote on a considered matter.
. Conflicts of Interest, Reasons for Disqualifications from Voting—A member shall disqualify himself or herself from voting in accordance with the state law concerning Conflict of Interest. When a person disqualifies him/herself, s/he shall state prior to the consideration of such matter by the Commission that s/he is disqualifying him/herself due to a possible conflict of interest, state the nature of the conflict and shall not participate in voting or discussion.
. Allowable Actions of Commissioners who stand down from discussion, pursuant to item #4 above, are from the California Code of Regulations and are not subject to amendment by the Commission:
a) A Commissioner may appear at a hearing or otherwise before the commission to represent personal items if the commissioner does so in her/his private capacity and if the matter in question relates only to the commissioner’s private interests and not to his or her official duties. The purpose of this exclusion is to allow citizens to exercise their constitutional rights to communicate with their government.

However, the exclusion is limited in that it applies to situations in which the decision will solely affect the commissioner’s personal interests (e.g. real property or business solely owned by the commissioner or members of her/his immediate family).
b) A commissioner is prohibited from in any way attempting to use his or her official position to influence a governmental decision when the official has a financial interest. This restriction is intended to ensure that public officials do not act directly to affect her or his private economic interests by utilizing their official status or activities. Contacts with agency personnel or other attempts to influence on behalf of a commissioner’s business entity, client, or customers are prohibited.

These commission regulations specifically exempt oral or written communications by an official as a member of the general public solely to represent his or her personal interests.

Personal interests include:

1. An interest in real property;

2. Or a business entity which is wholly owned by the
commissioner or members of his or her immediate family; 51 6.

3. Ora business entity over which the commissioner or the commissioner and his/her spouse exercise sole control.
c) “Rule of Necessity”: Ifa commissioner is disqualified because of a conflict of interest, s/he does not count towards the quorum. This “rule of necessity” does not apply if the lack of quorum results from absent members. The rule arises when the lack of a quorum results from several members of the commission having a conflict of interest on the same issue,
Abstentions: When a member of the Commission abstains from voting for any reason (other than a conflict of interest), the abstention shall be counted with the affirmative vote.

Procedures for Chairing Meetings:

The following are the procedures for conducting the City of Greenfield Planning Commission meetings.
1, ES
Call the meeting to order promptly at the appointed hour. Ifa quorum is not present, the Commission may:
a. Continue the meeting, including any scheduled public hearings, to a later definite time and date;
b. Adjourn the meeting; or
c. Recess the meeting until a quorum is present.

The Commission shall take no other action unless a quorum is present.

Roll Call. Ask staff to call roll.

Update the Agenda. Ask whether staff or commissioners have any proposed changes to the agenda and indicate when and how those new items will be considered.

Minutes. Minutes of any previous Commission meeting shall be approved (or changed, as appropriate), by motion and a vote of the Commission.

Communications—Public comments from the audience not on the agenda.

Announce that this is the time on the agenda that any member of the audience may comment on any matter not listed on the agenda. No action by the Commissioners may be taken on any such item, but the Commission may direct staff to research comments for further review and setting on a future agenda.

Announce to the Audience certain Planning Commission procedures that may be adopted by the commission from time to time.

Examples include:
“In order to assist in completing the agenda items, please be brief and to the point—preferably 2 to 5 minute. The maximum time limit is 5 minutes, unless prior arrangements have been made.”
“Please use the microphone, state your name for the record, and write your name and address on the sign-in sheet provided at the podium.

Consent Items, All matters listed under consent items on the agenda are considered routine and will be acted upon (roll call vote) without discussion by the Commission unless any Commissioner or member of the audience have questions or wish to make a statement or discuss the item. In either event, the Chair will remove the item from the consent agenda and place it on 8 52
the agenda for separate consideration. Take up such items next, as first regular agenda items.

8. Regular agenda items.
a.
b.
c.
d. mpg ra Na sr
Announce the item
Ask the staff to present the staff report
Ask the Commission if they have any questions for staff Open the public hearing. If it is necessary to continue the public hearing, make sure that the hearing is opened (and not closed) and continued to a specific time and date.

Give the following instructions to the audience: “If you decide to speak, please start by giving your name and address and completing the sign-up sheet at the podium, then tell the commission your concerns. We want your views; don't worry about how to state them.

If several people have spoken, please do not be repetitious, but state that your comments reflect those already presented. Ifthere are several with the same concerns, please appoint a spokesperson. The Commission is particularly interested in the specific reason for or against a proposal because the Commission's decision needs to be based on specific reasons.”
Invite the Applicant to speak
Invite others in favor of the application to speak.

Invite those in opposition to speak.

Ask the staff if any written communications have been received and, if so, have them either read into the record or summarized, as appropriate.

Allow the applicant to make a rebuttal statement, This must be brief and limited to a rebuttal ofthe opposition.

Close the Public Hearing
Ask the Commission if they have any questions for staff or speakers. . Turn the item over to the Commission for discussion. It may be appropriate to focus or structure the discussion regarding certain issues or questions. If the Commissioners do not volunteer comments, it may be necessary to ask individual Commissioners what they think about specific points. Normally, the Commission should first discuss land use and zoning issues and then deliberate on specific conditions and details rather than mixing the two or beginning with specific conditions and details.

After a motion and second are made, restate the motion or at least get confirmation from the Commission that everyone is clear on the motion prior to voting.

Call the question (vote). A Roll Call Vote is needed for all decisions where a voice vote does not clearly indicate individual Commissioner’s votes.

Following the vote, announce the Commission’s action to the audience. Indicate whether the action is final or whether it is a recommendation to the City Council. Indicate when the City Council is 9 53
scheduled to consider the matter, and encourage individual participation. Indicate, if there are any questions regarding this action and/or possible appeal procedure, that the Planning Department should be contacted as soon as possible for assistance. After announcing the Commission’s decision, the Chair shall announce that the applicant or other interested person, if dissatisfied with the Commission's action, may appeal the Commission’s decision to the City Council. The Planning Department should be contacted as soon as possible for instructions on appeals.

9. Public Hearings: Ask those who are for or against a proposal to speak at the public hearing in the following sequence:
a. Staff Report ofthe background and recommendation
b. Applicant's statement
c. Proponent(s) of the proposal statements
d. Opponent(s) of the proposal statements
e. Ifnecessary, a rebuttal from the applicant

10. Adjournment. Prior to adjourning the meeting, ask staff whether the meeting needs to be adjourned to a specific time or date.

Section II - Review and Amendments Procedure
A.

B.

These By-Laws shall be reviewed in January of each year by a subcommittee appointed by the Chair with the general agreement of the Commission. The review subcommittee shall present their recommendation to the full Commission for amending, or not amending, these By-Laws.

In addition, these By-Laws may be amended at any meeting of the Planning Commission by a majority of the membership of the Commission provided that notice of the proposed amendment is received by each Commissioner not less than 5 days prior to said meeting.
10 54
1 Parks & Recreation Committee
City of Greenfield
Committee Bylaws
SECTION I – ORGANIZATION AND OFFICERS
A. Organization

1. The Parks and Recreation Committee (“Committee”) shall consist of five (5) Members.

2. Members of the Committee shall be members of the public at large, and shall be appointed by a majority vote of the City Council.

3. Members shall serve a ___ year term, and may be re-appointed by majority vote of the City Council at the conclusion of a Member’s terms.

4. When a vacancy occurs, either by the conclusion of a Member’s term, resignation, or otherwise, the City shall solicit applications from individuals interested in becoming a Committee Member. City Staff shall compile and review applications and provide the same to the City Council, as where necessary, make recommendations to the City Council. The City Council shall then make appointments by majority vote.

5. Committee Members shall not be officials or employees of the City, but shall be members of the public at large and shall be residents of the City or of the area of the sphere of influence of the City.

6. If a Member absents himself or herself without permission from more than two (2) consecutive Committee meetings, the City Council may deem his or her office vacant.

B. Officers and Committee Members

1. Selection of Officers
a) A Chair and Vice-Chair shall be elected annually from among the Committee’s membership at the first meeting in January to serve in those positions at the pleasure of the Committee.
b) The Vice-Chair shall succeed the Chair if his/her seat is vacated before the term is completed. The Vice-Chair is to serve the unexpired term of the vacated office.

A new Vice-Chair shall be elected at the next regular meeting after the Vice-Chair takes the Chair’s position.
c) In the absence of the Chair and Vice-Chair at a meeting, any other member shall call the Committee to order, whereupon a Chair shall be elected from the members to preside.

2. Responsibilities of Officer
The Responsibilities and Powers of the officers of the Committee shall be as follows:
a) The Chair shall:
i. Preside at all meetings of the Committee;
55 2
ii. Call Special Meetings of the Committee in accordance with legal requirements and these bylaws;
iii. Sign documents in the name of the Committee;
iv. See that all actions of the Committee are properly taken; v. Assist City staff in determining agenda items; and
vi. Attend City Council, where necessary, as the Committee’s representative. b) The Vice-Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair during the absence, disability, or disqualification of the Chair.

3. Responsibilities of Committee Members
a) Members who are unable to attend a meeting shall, if possible, inform the Parks & Recreation Director or the Chair in advance of said meeting. b) If speaking to the press, media, or addressing the public outside of a Committee meeting, Members must be very specific in stating that they speak for themselves and not for the Committee or in their capacity as a Committee Member.
c) Review agenda materials and be prepared to discuss agenda items prior to a public meeting. This may include site visits, research, or calling on City Staff for clarification and understanding of what is to be discussed. d) Each Member’s input is important and valued. All Members in attendance are expected to participate.

C. Duties and Powers

1. The Committee’s primary function is to review parks and recreation facilities within the City and provide recommendations to the City Council.

2. The Committee shall exercise such other functions as may be prescribed by City Ordinance, Resolution, or have been otherwise delegated to it by the City Council.

3. Each Member shall have such powers as are reasonable and necessary in order to enable the Committee to fulfill and carry out the duties and powers set forth herein.

4. The Committee shall further perform all of the following functions:
a) Endeavor to promote public interest in, comment on, and understanding of the parks and recreation facilities within the City.
b) Promote the coordination of parks and recreation facilities and offerings within the City.
c) Perform other functions as the legislative body provides, including conducting studies or preparing plans and recommendations other than those required or authorized by these Bylaws.

D. Rules of Order
Except as otherwise provided in these Bylaws, “Rosenberg’s Rules of Order” shall be used as a guide to the conduct of the meetings of the Committee. Provided, however, that the failure of the Committee to conform to said rules of order shall not, in any instance, be deemed to invalidate any action taken by the Committee. 56 3
SECTION II – MEETINGS
A. Public Meetings
All meetings shall be held in full compliance with the provisions of state law, City Ordinances, and these Bylaws.

B. Regular Meetings

1. Regular Meetings shall be held on the ___________ of each month at 6:00 p.m., in the Community Center located at Patriot Park, 1351 Oak Avenue, unless otherwise determined by the Committee.

2. Whenever a regular meeting falls on a public holiday, no regular meeting shall be held on that day. Such regular meeting will be adjusted to the following day, provided that is not also a public holiday, or cancelled by motion adopted by the Committee.

C. Special Meetings
Special Meetings of the Committee may be held at any time upon the call of the Chair, by a majority of the voting members of the Committee, upon request of the City Council, or upon request of the Parks & Recreation Director, following at least 24 hours notice to each Member of the Committee and any other notice required by law.

D. Study Sessions/Workshops
The Committee may be convened as a whole or as a subcommittee of the whole in the same manner as prescribed for the calling of a special meeting for the purpose of holding a study session provided that no official action shall be taken and no quorum shall be required. Such meetings and workshops shall be open to the public.

E. Agenda

1. An agenda for each meeting of the Committee shall be prepared by the Parks & Recreation Director with the cooperation of the Chair or, in his/her absence, the Vice-Chair.

2. There shall be attached to each agenda a report of matters pending further action by the Committee.

3. A copy of the agenda shall be posted by the City in a place freely accessible to the public and on the City’s internet website. For a Regular Meeting, the agenda must be posted at least seventy-two (72) hours in advance of the meeting. For a Special Meeting, the agenda must be posted at least twenty-four (24) hours in advance of the meeting.

F. Order of Meetings
The order of business shall be as follows:

1. The Chair shall take the chair precisely at the hour appointed for the meeting and 57 4
shall immediately call the Committee to order. If a quorum is not present, the Committee may:
a) Continue the meeting, including any scheduled public hearings, to a later definite time and date;
b) Adjourn the meeting; or
c) Recess the meeting until a quorum is present.

2. Members present and absent shall be recorded.

3. During the public comment period, announce that any member of the audience may comment on any matter not listed on the agenda. The Committee will take no action on these public comments except to direct staff, if warranted, to study the particular matter for setting on a future agenda.

4. The Committee shall hear, consider, and act upon those items scheduled for consideration, together with such other matters of business set forth in the agenda.

5. Adjournment.

G. Voting

1. Voting Requirements
a) A quorum shall consist of a majority of the membership of the Committee. b) Unless otherwise required by law, the affirmative vote of a simple majority of the quorum shall determine the act or decision.

2. Voting Order
The order of roll call voting, if required, will be rotated such that the Chair will always vote last.

3. Conflicts of Interest, Reasons for Disqualifications from Voting A member shall disqualify himself or herself from voting in accordance with the state law concerning conflict of interest. When a person disqualifies him/herself, he or she shall state prior to the consideration of such matter by the Committee that he or she is disqualifying him/herself due to a possible conflict of interest, state the nature of the conflict and shall not participate in voting or discussion.

4. Abstentions
When a member of the Committee abstains from voting for any reason (other than a conflict of interest), the abstention shall be counted with the affirmative vote.

SECTION III – REVIEW AND AMENDMENTS PROCEDURE
A. When deemed necessary by the Parks & Recreation Director or the Chair, or upon direction from a majority of the Committee, these Bylaws shall be reviewed by the City Attorney and the Parks & Recreation Director. The City Attorney and/or Parks & Recreation Director shall then present their recommendation to the Committee for amending or not amending these Bylaws.
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B. These Bylaws may be amended or suspended at any meeting of the Committee by a majority of the membership of the Committee.

SECTION IV – FAILURE TO ADHERE TO BYLAWS SHALL NOT INVALIDATE ACTION With the exception of those requirements imposed by State law or the City Council, a Committee’s failure to conform to any part of these Bylaws shall not, in any instance, be deemed to invalidate any action taken by the Committee. 59