City of Greenfield
599 El Camino Real
Greenfield, CA 93927
City Council Meeting Agenda
December 9, 2025
6:00 P.M.
Mayor Robert White
Mayor Pro-tem Ariana Rodriguez
Councilmembers
Rachel Ortiz
Marcy Jones
Belen Garcia
The Greenfield City Council meeting on December 9, 2025 at 6:00 p.m. will be held in the City Council Chambers located at 599 El Camino Real, Greenfield, California 93927, and will be open to the public. This meeting will also be accessible online and may be viewed through the following options:
Facebook Live: https://www.facebook.com/GreenfieldCA/
Join Zoom Meeting: http://meeting.ci.greenfield.ca.us
Meeting ID: 844 8164 8935
PLEASE TURN OFF CELL PHONES.
A. CALL TO ORDER
B. ROLL CALL – CITY COUNCIL
C. EXCUSE COUNCILMEMBER ABSENCES
This agenda item allows the City Council to excuse the absence of Councilmembers not present at the meeting. If all Councilmembers are present, this agenda will be skipped. a. Public Comments
b. City Council Comments /Action
City Council Agenda
December 9 2025
D. INVOCATION BY PASTOR RAMIRO LUGO
E. PLEDGE OF ALLEGIANCE
F. AGENDA REVIEW
G. PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA This portion of the agenda allows an individual the opportunity to address the Council on any items not on the Closed Session, Consent Calendar, Public Hearings, and City Council Business. Under state regulations, no action can be taken on non-agenda items, including issues raised under this agenda item. Members of the public should be aware of this when addressing the Council regarding items not specifically referenced on this Agenda.
PLEASE NOTE: Public comments may be made in the following formats: in person, through Zoom, or by email. If you wish to make a public comment through Zoom, please use the “raise your hand” feature during the public comment section. You will be selected by the meeting host and will be allowed to say your comment aloud. If you wish to make a public comment through email, please submit your public comment to [email protected].
In the email subject line, please write your name and the agenda item or topic you are commenting on. If you wish to submit a public comment on more than one agenda item or topic, please send a separate email for each agenda item or topic you are commenting. All public comments submitted through email must be received no later than 12:00 p.m. (noon) on December 8, 2025. Comments submitted through email on time will be incorporated into the City Council Agenda and made part of the record for the meeting. Comments submitted by email that are not received on time will not be accepted. Public comments submitted by email will not be read aloud during the meeting. Please be aware that written public comments, including your name, may become public information.
H. COMMENTS FROM CITY COUNCIL
I. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt. a. Public Comments
I-1. APPROVE Warrants #326010 through #326188 and Bank Drafts #6990 through #7033 in the amount of $906,076.34– Page 1
I-2. APPROVE Minutes of November 18, 2025 City Council Meeting – Page 26 I-3. RECEIVE AND FILE Monthly Departmental Reports – Grants – Page 32 I-4. SECOND READING AND ADOPT Ordinance #576, An Ordinance of the City Council of the City of Greenfield Amending Chapter 13.32 – Sewer Rates of the Greenfield Municipal Code – Page 48
City Council Agenda
December 9 2025
I-5. ADOPT Resolution #2025-99, A Resolution of the City Council of the City of Greenfield Approving an Agreement for Consultant Services Between the City of Greenfield and Del Rio Advisors, LLC – Page 50
I-6. ADOPT Resolution #2025-100, A Resolution of the City Council of the City of Greenfield Appropriating a Refund Received of $5,504.68 to the Fire Command Vehicle Replacement Account – Page 68
J. MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS J-1. PROCLAMATION – A Proclamation of the Mayor and City Council of the City of Greenfield Commending and Celebrating the Outstanding Efforts of Our Volunteers in Support of the Day of Thanks – Page 70
K. PUBLIC HEARING
K-1. CONSIDERATION OF ADOPTION of A Resolution of the City Council of the City of Greenfield Approving Wastewater Rate Adjustments and Capacity Charges – Page 71 a. Staff Report
b. Open Public Hearing
c. Close Public Hearing
d. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-101
L. CITY COUNCIL BUSINESS
L-1. ADOPT A Resolution of the City Council of the City of Greenfield Adopting the City’s Cross-Connection Control Plan and Authorizing Staff to Submit the Plan to the State Water Resources Control Board (SWRCB) – Page 130
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-102
L-2. ADOPT A Resolution of the City Council of the City of Greenfield Authorizing a Subdivision Improvement Agreement with the Owners of the Apple Avenue Homes Subdivision for Public Improvements Necessary to Facilitate Acceptance of Street and Landscape Easements – Page 176
a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-103
L-3. ADOPT A Resolution of the City Council of the City of Greenfield Approving the Final Map for the Subdivision Located on the Property at 296 Apple Avenue – Page 188 a. Staff Report
b. Public Comments
c. City Council Comments / Review / Action
Staff Recommended Action – Adopt Resolution #2025-104
City Council Agenda
December 9 2025
M. BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY
MAYOR AND CITY COUNCIL
a. League of California Cities
b. Transportation Agency for Monterey County
c. Association of Monterey Bay Area Governments
d. Salinas Valley Solid Waste Authority
e. Monterey Salinas Transit
f. South Salinas Valley Broadband Authority
g. Monterey County Mayors’ Association
h. Salinas Valley Mayors/Managers Group
i. Planning Commission
N. CITY ATTORNEY REPORT
O. CITY MANAGER REPORT
P. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 674-5591. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (CFR 35.102-35.104 ADA Title II). ********************************************************************************* This agenda is duly posted outside City Hall and on the City of Greenfield web site. 12/4/2025 2:56:29 PM Page 1 of 5
Check Report
Greenfield, CA By Check Number
Date Range: 11/14/2025 - 12/04/2025
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: APBNK-APBNK
05263 A TOOL SHED, INC. 11/17/2025 Regular 0.00 31.00 326010 05739 ALEXANDER HERNANDEZ-HURTADO 11/17/2025 Regular 0.00 4,782.75 326011 04878 ANA M. CORDERO 11/17/2025 Regular 0.00 270.00 326012 05697 ANTONIO OSEGUERA 11/17/2025 Regular 0.00 900.00 326013 05123 BEN C RIANDA 11/17/2025 Regular 0.00 530.69 326014 05746 BLUEPEARL VETERINARY PARTNERS 11/17/2025 Regular 0.00 142.14 326015 05508 BPR CONSULTING GROUP LLC 11/17/2025 Regular 0.00 325.00 326016 05728 CAL-COAST MACHINERY INC. 11/17/2025 Regular 0.00 2,914.69 326017 00388 CERTIFIED LABORATORIES 11/17/2025 Regular 0.00 361.57 326018 05136 CHARTER COMMUNICATIONS 11/17/2025 Regular 0.00 599.98 326019 04407 CINTAS CORPORATION #630 11/17/2025 Regular 0.00 909.35 326020 04681 CLARK PEST CONTROL 11/17/2025 Regular 0.00 198.00 326021 04944 CYNTHIA ZAVALA 11/17/2025 Regular 0.00 50.00 326022 00459 DAVE'S REPAIR SERVICE 11/17/2025 Regular 0.00 832.47 326023 05624 DAYRA GARCIA-BOTELLO 11/17/2025 Regular 0.00 3,368.63 326024 05723 DAYSI M CUELLAR TAPIA 11/17/2025 Regular 0.00 5,567.25 326025 05452 DIEGO MENDOZA 11/17/2025 Regular 0.00 50.00 326026 04094 EAN SERVICES, LLC 11/17/2025 Regular 0.00 308.49 326027 05738 EMELIN CHAVEZ-PANTOJA 11/17/2025 Regular 0.00 7,211.61 326028 04614 ERNEST GALLARDO 11/17/2025 Regular 0.00 50.00 326029 04287 FLUID RESOURCE MANAGEMENT 11/17/2025 Regular 0.00 1,900.00 326030 04801 FRANCISCO VAZQUEZ 11/17/2025 Regular 0.00 164.13 326031 04525 GOLDEN STATE TRUCK & TRAILER REPAIR 11/17/2025 Regular 0.00 643.65 326032 00701 GONZALES IRRIGATION SYSTEMS 11/17/2025 Regular 0.00 540.17 326033 00725 GREEN RUBBER-KENNEDY AG 11/17/2025 Regular 0.00 151.68 326034 05445 GREEN VALLEY FARM SUPPLY, INC 11/17/2025 Regular 0.00 215.20 326035 00721 GREENFIELD TRUE VALUE 11/17/2025 Regular 0.00 79.85 326036 05656 JASMIN MEDRANO 11/17/2025 Regular 0.00 7,834.05 326037 05740 KATHERINE AMADOR-RANGEL 11/17/2025 Regular 0.00 6,636.00 326038 02026 LEO TRUJILLO 11/17/2025 Regular 0.00 200.00 326039 05724 LUCERO EMILY GUTIERREZ-VASQUEZ 11/17/2025 Regular 0.00 3,271.13 326040 05741 MANUEL ALONZO III 11/17/2025 Regular 0.00 6,630.00 326041 05742 MELANY GASCA-GONZALEZ 11/17/2025 Regular 0.00 7,217.07 326042 01348 MONTEREY COUNTY INFORMATION TECHNOLOGY DEPT. 11/17/2025 Regular 0.00 8,748.97 326043 03896 NICK'S GARAGE 11/17/2025 Regular 0.00 529.79 326044 01506 OFFICE DEPOT 11/17/2025 Regular 0.00 273.05 326045 05632 PROACTIVE WORK HEALTH SERVICES 11/17/2025 Regular 0.00 240.00 326046 04299 PURE WATER 11/17/2025 Regular 0.00 180.25 326047
01837 R G FABRICATION 11/17/2025 Regular 0.00 900.69 326048 04731 ROBERT URQUIDEZ 11/17/2025 Regular 0.00 50.00 326049 01999 SALINAS VALLEY SOLID WASTE AUTHORITY 11/17/2025 Regular 0.00 81,138.99 326050 04338 SHRED-IT USA 11/17/2025 Regular 0.00 187.75 326051 01945 SOUTH COUNTY TIRE, LLC 11/17/2025 Regular 0.00 60.00 326052 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 11/17/2025 Regular 0.00 8,337.72 326053 04315 STAPLES ADVANTAGE 11/17/2025 Regular 0.00 338.17 326054 00780 STEPHANIE GARCIA 11/17/2025 Regular 0.00 50.00 326055 05727 THE REGIONAL TRAINING CENTER 11/17/2025 Regular 0.00 2,248.00 326056 02037 TRI-CITIES DISPOSAL 11/17/2025 Regular 0.00 7,511.13 326057 00634 TYLER TECHNOLOGIES 11/17/2025 Regular 0.00 90.00 326058 02372 WALLACE GROUP 11/17/2025 Regular 0.00 30.25 326059 05622 WESTERN STATE DESIGN, INC 11/17/2025 Regular 0.00 650.50 326060 05696 WINNER CHEVROLET, INC 11/17/2025 Regular 0.00 53,209.33 326061 03987 U.S. BANK 11/19/2025 Regular 0.00 38,136.72 326062 00713 G P O A 11/20/2025 Regular 0.00 1,280.00 326070
1 Check Report Date Range: 11/14/2025 - 12/04/2025
12/4/2025 2:56:29 PM Page 2 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 11/20/2025 Regular 0.00 600.00 326071 04521 Greenfield Professional Firefighters 11/20/2025 Regular 0.00 280.00 326072 05322 OPERATING ENGINEERS LOCAL NO. 3 11/20/2025 Regular 0.00 161.55 326073 01911 SEIU Local 521 11/20/2025 Regular 0.00 695.96 326074 05263 A TOOL SHED, INC. 11/21/2025 Regular 0.00 106.76 326098 05559 AARON BENJAMIN CHAVEZ 11/21/2025 Regular 0.00 72.80 326099 05749 ANA I. HERNANDEZ 11/21/2025 Regular 0.00 100.00 326100 04878 ANA M. CORDERO 11/21/2025 Regular 0.00 135.00 326101 00101 AT&T 11/21/2025 Regular 0.00 66.92 326102
00119 AT&T 11/21/2025 Regular 0.00 1,515.74 326103
05508 BPR CONSULTING GROUP LLC 11/21/2025 Regular 0.00 877.50 326104 05188 CHRISTINE DAVID-JAGONIO 11/21/2025 Regular 0.00 100.00 326105 05194 CLEATH-HARRIS GEOLOGISTS, INC. 11/21/2025 Regular 0.00 8,567.10 326106 05163 DAMIAN R AYALA-RICO 11/21/2025 Regular 0.00 381.00 326107 05281 DANIEL LOPEZ 11/21/2025 Regular 0.00 381.00 326108 03962 DISASTER KLEENUP SPECIALIST INC. 11/21/2025 Regular 0.00 3,765.94 326109 04455 FABIOLA LOPEZ 11/21/2025 Regular 0.00 76.30 326110 00728 GALL'S, LLC 11/21/2025 Regular 0.00 228.58 326111 00725 GREEN RUBBER-KENNEDY AG 11/21/2025 Regular 0.00 1,241.58 326112 00721 GREENFIELD TRUE VALUE 11/21/2025 Regular 0.00 15.31 326113 05200 HYDROSCIENCE ENGINEERS, INC. 11/21/2025 Regular 0.00 945.00 326114 04381 JONATHAN MULVILLE 11/21/2025 Regular 0.00 20.00 326116 04253 JUSTIN MATTKE 11/21/2025 Regular 0.00 128.00 326117 05750 KAROLINA BALLESTEROS 11/21/2025 Regular 0.00 100.00 326118 03880 MBS BUSINESS SYSTEMS 11/21/2025 Regular 0.00 386.81 326119 04286 MY JEEP-CHRYSLER-DODGE-RAM/MY CHEVROLET/MY NISSAN-KIA 11/21/2025 Regular 0.00 256.76 326120 01506 OFFICE DEPOT 11/21/2025 Regular 0.00 158.45 326121 01532 O'REILLY AUTO PARTS 11/21/2025 Regular 0.00 228.29 326122 01631 PACIFIC TRUCK PARTS, INC. 11/21/2025 Regular 0.00 -4,664.43 326123 01631 PACIFIC TRUCK PARTS, INC. 11/21/2025 Regular 0.00 4,664.43 326123 05751 PATRICK HEADLEY 11/21/2025 Regular 0.00 200.00 326124 04835 SOUTHERN COUNTIES LUBRICANTS, LLC 11/21/2025 Regular 0.00 7,768.24 326126 00386 STATE OF CA DEPT. OF JUSTICE 11/21/2025 Regular 0.00 567.00 326127 05729 STRYKER SALES, LLC 11/21/2025 Regular 0.00 5,070.15 326128 09396 SWIFT TECTONICS, INC. 11/21/2025 Regular 0.00 19,544.32 326129 02037 TRI-CITIES DISPOSAL 11/21/2025 Regular 0.00 4,303.87 326130 03904 ULINE 11/21/2025 Regular 0.00 373.31 326131
02208 VALLEY SAW & GARDEN EQUIPMENT 11/21/2025 Regular 0.00 260.67 326132 04361 VENTANA WILDERNESS ALLIANCE 11/21/2025 Regular 0.00 1,000.00 326133 05402 VIVICA AYALA 11/21/2025 Regular 0.00 100.00 326134 05263 A TOOL SHED, INC. 12/03/2025 Regular 0.00 132.20 326135 00174 A&G PUMPING 12/03/2025 Regular 0.00 1,682.00 326136 05313 AGILE OCCUPATIONAL MEDICINE, PC 12/03/2025 Regular 0.00 650.00 326137 05731 ALEJANDRA VILLA HERNANDEZ 12/03/2025 Regular 0.00 40.00 326138 05756 ALFREDO JOSE MERINO 12/03/2025 Regular 0.00 40.00 326139 05743 ALLIANCE ON AGING, INC 12/03/2025 Regular 0.00 1,735.29 326140 04379 ARMANDO JR. LERMA 12/03/2025 Regular 0.00 210.00 326141 05390 BOOST COLLABORATIVE 12/03/2025 Regular 0.00 660.00 326142 04750 BOUND TREE MEDICAL, LLC 12/03/2025 Regular 0.00 52.55 326143 05350 BRONCO VAN & STORAGE 12/03/2025 Regular 0.00 260.00 326144 04407 CINTAS CORPORATION #630 12/03/2025 Regular 0.00 972.21 326145 04681 CLARK PEST CONTROL 12/03/2025 Regular 0.00 198.00 326146 03781 CLEARS, INC. 12/03/2025 Regular 0.00 75.00 326147 01323 COUNTY OF MONTEREY - EMERGENCY 12/03/2025 Regular 0.00 110,960.00 326148 05641 DANIEL MORALES 12/03/2025 Regular 0.00 512.00 326149 05103 DRIVE CUSTOMS 12/03/2025 Regular 0.00 625.00 326150 04975 ERIK SANTIAGO 12/03/2025 Regular 0.00 210.00 326151 05277 FEDERICO TINOCO 12/03/2025 Regular 0.00 117.50 326152 04287 FLUID RESOURCE MANAGEMENT 12/03/2025 Regular 0.00 43,550.98 326153 04525 GOLDEN STATE TRUCK & TRAILER REPAIR 12/03/2025 Regular 0.00 1,014.41 326154 00721 GREENFIELD TRUE VALUE 12/03/2025 Regular 0.00 174.29 326155 2 Check Report Date Range: 11/14/2025 - 12/04/2025
12/4/2025 2:56:29 PM Page 3 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 00805 HACH COMPANY 12/03/2025 Regular 0.00 797.38 326156 01028 J.R. INTERPRETING SERVICES 12/03/2025 Regular 0.00 644.20 326157 05656 JASMIN MEDRANO 12/03/2025 Regular 0.00 2,051.07 326158 05757 JESUSITA DE JESUS 12/03/2025 Regular 0.00 40.00 326159 05500 KENDRICK A. PEARSON 12/03/2025 Regular 0.00 210.00 326160 05381 LEHR 12/03/2025 Regular 0.00 584.41 326161
05748 MARIA ELENA PANTOJA 12/03/2025 Regular 0.00 200.00 326162 05040 MARIA MARTINEZ 12/03/2025 Regular 0.00 50.00 326163 05562 NJA ARCHITECTURE 12/03/2025 Regular 0.00 67,364.29 326164 01506 OFFICE DEPOT 12/03/2025 Regular 0.00 95.22 326165 01532 O'REILLY AUTO PARTS 12/03/2025 Regular 0.00 399.99 326166 01813 RAINBOW PRINTING 12/03/2025 Regular 0.00 536.55 326167 05684 ROBERT D. NIEHAUS, INC. 12/03/2025 Regular 0.00 2,960.00 326168 05758 ROCIO ZAVALA PANTOJA 12/03/2025 Regular 0.00 40.00 326169 05680 SILENT 6 LLC 12/03/2025 Regular 0.00 3,335.03 326170 05755 SILVIA MENDEZ H 12/03/2025 Regular 0.00 40.00 326171 01988 SIRCHIE ACQUISITION COMPANY, LLC 12/03/2025 Regular 0.00 96.15 326172 01933 SMITH & ENRIGHT LANDSCAPING 12/03/2025 Regular 0.00 16,800.00 326173 05272 SONIDO MOVIMIENTO LATINO 12/03/2025 Regular 0.00 360.00 326174 04465 TARGET PEST CONTROL 12/03/2025 Regular 0.00 95.00 326175 04524 TARGETSOLUTIONS, LLC 12/03/2025 Regular 0.00 7,068.63 326176 05416 THOMAS MONTALVO 12/03/2025 Regular 0.00 300.00 326177 03919 TPX COMMUNICATIONS 12/03/2025 Regular 0.00 2,169.29 326178 05471 TRAFFIC SAFETY STORE 12/03/2025 Regular 0.00 593.45 326179 02037 TRI-CITIES DISPOSAL 12/03/2025 Regular 0.00 1,965.22 326180 02120 USA BLUEBOOK 12/03/2025 Regular 0.00 535.08 326181 04776 VALENTIN VELASQUEZ 12/03/2025 Regular 0.00 200.00 326182 05346 VICTOR S GARCIA 12/03/2025 Regular 0.00 6,964.88 326183 00713 G P O A 12/04/2025 Regular 0.00 1,280.00 326184
00795 GREENFIELD POLICE SERGEANTS ASSOCIATION 12/04/2025 Regular 0.00 600.00 326185 04521 Greenfield Professional Firefighters 12/04/2025 Regular 0.00 280.00 326186 05322 OPERATING ENGINEERS LOCAL NO. 3 12/04/2025 Regular 0.00 129.24 326187 01911 SEIU Local 521 12/04/2025 Regular 0.00 783.05 326188 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 304.56 DFT0006990 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 581.94 DFT0006991 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 1,030.81 DFT0006992 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 2,390.00 DFT0006993 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 2,215.00 DFT0006994 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 2,279.00 DFT0006995 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 400.00 DFT0006996 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 1,375.00 DFT0006997 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 275.00 DFT0006998 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 250.00 DFT0006999 00431 DEPT OF CHILD SUPPORT SERVICES 11/21/2025 Bank Draft 0.00 346.15 DFT0007000 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 3,356.50 DFT0007001 01916 STATE STREET BANK & TRUST CO. 11/21/2025 Bank Draft 0.00 74.97 DFT0007002 00384 STATE OF CALIFORNIA EDD 11/21/2025 Bank Draft 0.00 5,255.29 DFT0007003 03103 Internal Revenue Service 11/21/2025 Bank Draft 0.00 13,237.12 DFT0007004 03103 Internal Revenue Service 11/21/2025 Bank Draft 0.00 42,486.94 DFT0007005 00384 STATE OF CALIFORNIA EDD 11/21/2025 Bank Draft 0.00 19,731.50 DFT0007006 03103 Internal Revenue Service 11/21/2025 Bank Draft 0.00 47,884.01 DFT0007007 00215 ANTHEM - BLUE CROSS 11/20/2025 Bank Draft 0.00 135,188.52 DFT0007008 00384 STATE OF CALIFORNIA EDD 11/25/2025 Bank Draft 0.00 606.09 DFT0007009 03103 Internal Revenue Service 11/25/2025 Bank Draft 0.00 1,512.07 DFT0007010 03103 Internal Revenue Service 11/25/2025 Bank Draft 0.00 4,921.76 DFT0007011 00384 STATE OF CALIFORNIA EDD 11/25/2025 Bank Draft 0.00 1,102.80 DFT0007012 03103 Internal Revenue Service 11/25/2025 Bank Draft 0.00 3,719.02 DFT0007013 3 Check Report Date Range: 11/14/2025 - 12/04/2025
12/4/2025 2:56:29 PM Page 4 of 5
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 00107 AMERICAN FAMILY LIFE 12/04/2025 Bank Draft 0.00 2,254.96 DFT0007033 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
147
0 1
25 0
0.00 0.00
0.00 0.00
0.00 173 0.00
Payment
617,961.76
0.00 -4,664.43
292,779.01
0.00 906,076.34
Payable
Count
225
0 0
25 0
250
4 Check Report Date Range: 11/14/2025 - 12/04/2025
12/4/2025 2:56:29 PM Page 5 of 5
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
147
0 1
25 0
0.00 0.00
0.00 0.00
0.00 173 0.00
617,961.76
0.00 -4,664.43
292,779.01
0.00 906,076.34
225
0 0
25 0
250
Fund Name Period Amount
Fund Summary
999 CASH CONTROL 11/2025 620,381.82
999 CASH CONTROL 12/2025 285,694.52
906,076.34
5 12/4/2025 2:56:58 PM Page 1 of 20
Expense Approval Report
Greenfield, CA By Fund
Payment Dates 11/14/2025 - 12/4/2025
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 100 - GENERAL FUND
R G FABRICATION 326048 11/17/2025 BOLTS/WASHERS 100-320-65700.000 129.49 OFFICE DEPOT 326121 11/21/2025 OFFICE SUPPLIES - POLICE DEPT 100-201-61400.000 136.56 BLUEPEARL VETERINARY PAR… 326015 11/17/2025 VET SERVICES - POLICE DEPT 100-230-63400.000 142.14 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 100-550-64100.000 75.35 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 100-551-64100.000 419.51 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 100-551-64200.000 16.50 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 100-590-64100.000 622.39 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 100-590-64200.000 33.98 STAPLES ADVANTAGE 326054 11/17/2025 OFFICE SUPPLIES 100-310-61400.000 6.50 STAPLES ADVANTAGE 326054 11/17/2025 JANITORIAL SUPPLIES - CVC 100-111-65600.000 22.78 STAPLES ADVANTAGE 326054 11/17/2025 JANITORIAL SUPPLIES - CVC 100-111-65600.000 35.00 STAPLES ADVANTAGE 326054 11/17/2025 OFFICE SUPPLIES - PW 100-310-61400.000 68.74 STAPLES ADVANTAGE 326054 11/17/2025 CY/CVC JANITORIAL SUPPLIES 100-111-65600.000 104.20 U.S. BANK 326062 11/19/2025 HYKOONT - SOLAR LIGHT FOR …100-201-65900.000 118.15 U.S. BANK 326062 11/19/2025 SUPPLY HOUSE - SINK-ROSA'S …100-550-65900.000 221.39 U.S. BANK 326062 11/19/2025 HYATT - IACP CONF LODGING 100-215-67200.000 1,287.60 U.S. BANK 326062 11/19/2025 TERMINAL A SAN JOSE - IACP … 100-215-67200.000 155.00 U.S. BANK 326062 11/19/2025 DOUBLETREE - IACP CONF DE… 100-215-67200.000 391.24 U.S. BANK 326062 11/19/2025 UBER - IACP CONF DENVER TR…100-215-67200.000 15.94 U.S. BANK 326062 11/19/2025 UBER - IACP CONF DENVER TR…100-215-67200.000 4.00 U.S. BANK 326062 11/19/2025 BLUE SHUTTLE VAN - IACP CO… 100-215-67200.000 25.00 U.S. BANK 326062 11/19/2025 UBER - IACP CONF DENVER TR…100-215-67200.000 16.95 U.S. BANK 326062 11/19/2025 MARRIOT DESERT SPRING - CA…100-170-67100.000 555.76 U.S. BANK 326062 11/19/2025 MARRIOT DESERT SPRING - CA…100-190-67100.000 555.77 U.S. BANK 326062 11/19/2025 MONTEREY DNTWN GARAGES…100-310-67300.000 4.00 U.S. BANK 326062 11/19/2025 AMAZON - CLEAR DOCUMENT…100-190-61400.000 10.94 U.S. BANK 326062 11/19/2025 AMAZON - BOTTLE WATER HO…100-190-61400.000 14.60 U.S. BANK 326062 11/19/2025 CSMFO - 2026 ANNUAL CONF… 100-190-67100.000 625.00 U.S. BANK 326062 11/19/2025 WALMART- WATER DESPENSER 100-190-67300.000 72.63 U.S. BANK 326062 11/19/2025 WALMART- WATER DESPENSER 100-601-61400.000 72.64 U.S. BANK 326062 11/19/2025 ZORRO TOOLS - CVC JANITORI… 100-111-65600.000 184.70 U.S. BANK 326062 11/19/2025 AMAZON - CVC TOWEL DISPE… 100-111-65600.000 41.60 U.S. BANK 326062 11/19/2025 AMAZON - CVC JANITORIAL S… 100-111-65600.000 43.92 U.S. BANK 326062 11/19/2025 AMAZON - OFFICE SUPPLIES 100-310-61400.000 49.13 U.S. BANK 326062 11/19/2025 PUBLIC WORKS - TIFFANY CELL…100-310-65100.000 28.08 U.S. BANK 326062 11/19/2025 LEAGUE OF CA CITIES - CM C… 100-110-67100.000 775.00 U.S. BANK 326062 11/19/2025 LEAGUE OF CA CITIES WEBIN… 100-110-67200.000 25.00 U.S. BANK 326062 11/19/2025 FEDEX - EVIDENCE SHIPMENT 100-201-61100.000 38.90 U.S. BANK 326062 11/19/2025 AMAZON - INVESTIGATIONS P… 100-201-61200.000 476.73 U.S. BANK 326062 11/19/2025 AMAZON - REPORT WRITING … 100-201-61200.000 258.28 U.S. BANK 326062 11/19/2025 AMAZON - INVESTIGATIONS … 100-201-61400.000 141.24 U.S. BANK 326062 11/19/2025 AMAZON - WALL HAND SOAP… 100-201-65600.000 67.96 U.S. BANK 326062 11/19/2025 AMAZON - PAPER TOWEL DIS… 100-201-65600.000 41.60 U.S. BANK 326062 11/19/2025 AMAZON - VETERAN'S DAY PA…100-201-68200.000 52.23 U.S. BANK 326062 11/19/2025 AMAZON - CELL PHONE CASE … 100-215-64600.000 12.69 U.S. BANK 326062 11/19/2025 AMAZON - CELL PHONE CASE … 100-215-64600.000 10.39 U.S. BANK 326062 11/19/2025 AMAZON - BATTERIES FOR A… 100-215-65400.000 24.61 U.S. BANK 326062 11/19/2025 AMAZON - BATTERIES FOR A… 100-215-65400.000 19.87 U.S. BANK 326062 11/19/2025 ERACTOLL - ICAC CONF RENTA…100-215-67200.000 36.20 U.S. BANK 326062 11/19/2025 RESIDENCE INN - ICAC CONF L… 100-215-67200.000 214.00 U.S. BANK 326062 11/19/2025 EBERLESTOCK - SWAT EQUIP… 100-215-71400.000 510.33 U.S. BANK 326062 11/19/2025 AMAZON - OFFICE SUPPLIES - … 100-601-61400.000 29.35 U.S. BANK 326062 11/19/2025 AMAZON - OFFICE SUPPLIES - … 100-601-61400.000 44.88 6 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 2 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 326062 11/19/2025 AMAZON - OFFICE SUPPLIES - … 100-601-61400.000 62.21 U.S. BANK 326062 11/19/2025 RANCHO SAN MIGUEL- CC W… 100-101-67100.000 13.74 U.S. BANK 326062 11/19/2025 CLARK PEST CONTROL - CM H… 100-110-63900.000 124.00 U.S. BANK 326062 11/19/2025 AMAZON-WELLNESS 100-22491 47.07 U.S. BANK 326062 11/19/2025 AMAZON - WELLNESS 100-22491 186.14 U.S. BANK 326062 11/19/2025 AMAZON-WELLNESS 100-22491 10.94 U.S. BANK 326062 11/19/2025 GREENFIELD PURIFIED WATER-…100-551-61400.000 31.73 U.S. BANK 326062 11/19/2025 AMAZON- RECIEPT BOOKS FO… 100-551-61400.000 55.62 U.S. BANK 326062 11/19/2025 AMAZON-IPHONE CASE FOR … 100-551-61400.000 7.65 U.S. BANK 326062 11/19/2025 DOLLAR GENERAL- CUPS FOR … 100-551-61400.000 10.95 U.S. BANK 326062 11/19/2025 AMAZON- ARTS AND CRAFTS … 100-551-63500.000 83.07 U.S. BANK 326062 11/19/2025 AMAZON-HALLOWEEN EVENT…100-551-63500.000 30.65 U.S. BANK 326062 11/19/2025 AMAZON-FOLKCLORICO DAN… 100-551-63500.000 291.19 U.S. BANK 326062 11/19/2025 AMAZON- GLUE GUN HOLDER…100-551-63500.000 30.00 U.S. BANK 326062 11/19/2025 AMAZON-DUMBELL WEIGHTS… 100-551-63500.000 209.38 U.S. BANK 326062 11/19/2025 AMAZON- STORAGE SHELVES … 100-551-63500.000 208.04 U.S. BANK 326062 11/19/2025 DOLLAR TREE- ARTS/CRAFTS F…100-551-63500.000 150.84 U.S. BANK 326062 11/19/2025 AMAZON-HALLOWEEN EVENT…100-551-63500.000 101.60 U.S. BANK 326062 11/19/2025 DOLLAR TREE- ARTS AND CRA… 100-551-63500.000 67.59 U.S. BANK 326062 11/19/2025 CLASSROOM FS- PENCIL SHAR… 100-551-63500.000 53.97 U.S. BANK 326062 11/19/2025 AMAZON- HALLOWEEN CAND… 100-551-63500.000 227.97 U.S. BANK 326062 11/19/2025 AMAZON-PRIME DELIVERY SE… 100-551-63900.000 16.41 U.S. BANK 326062 11/19/2025 GOOGLE-DRIVE SUBSCRIPTION…100-551-63900.000 1.99 U.S. BANK 326062 11/19/2025 GOOGLE-DRIVE SUBSCRIPTION…100-551-63900.000 1.99 U.S. BANK 326062 11/19/2025 DOLLAR GENERAL- ICE CREAM…100-551-65100.000 7.95 U.S. BANK 326062 11/19/2025 AMAZON-CARPET DEODERIZE… 100-551-65600.000 27.36 U.S. BANK 326062 11/19/2025 AMAZON-JANITORIAL SUPPIES…100-551-65600.000 18.03 U.S. BANK 326062 11/19/2025 AMAZON-JANITORIAL SUPPLI… 100-551-65600.000 33.63 U.S. BANK 326062 11/19/2025 CPRS-SENIOR SYMPOSIUM TR… 100-551-67200.000 70.00 U.S. BANK 326062 11/19/2025 COURTYARD BY MARRIOTT - L… 100-101-67100.000 918.42 U.S. BANK 326062 11/19/2025 MCDONALD'S - INVESTIGATIO… 100-215-63400.000 11.08 U.S. BANK 326062 11/19/2025 QUICK QUACK - UNIT 53 CAR… 100-215-65100.000 32.99 U.S. BANK 326062 11/19/2025 ARCO - UNIT 53 GAS 100-215-66100.000 72.67 U.S. BANK 326062 11/19/2025 ARCO - UNIT 53 GAS 100-215-66100.000 77.14 U.S. BANK 326062 11/19/2025 ARCO - UNIT 53 GAS 100-215-66100.000 82.39 U.S. BANK 326062 11/19/2025 VALERO - UNIT 53 GAS 100-215-66100.000 85.54 U.S. BANK 326062 11/19/2025 VALERO - UNIT 53 GAS 100-215-66100.000 88.43 U.S. BANK 326062 11/19/2025 76 - UNIT 53 GAS 100-215-66100.000 97.00 U.S. BANK 326062 11/19/2025 ARCO - UNIT 53 GAS 100-215-66100.000 90.05 U.S. BANK 326062 11/19/2025 SAN JOSE AIRPORT - ICAC TRA… 100-215-67200.000 133.00 U.S. BANK 326062 11/19/2025 PORTOLA HOTEL - PARKING U… 100-215-67200.000 12.00 U.S. BANK 326062 11/19/2025 DOUBLETREE - REFUND FOR … 100-12392 -4.00 U.S. BANK 326062 11/19/2025 PNR HARDWARE - HALLOWEE… 100-201-68200.000 7.61 U.S. BANK 326062 11/19/2025 PNR HARDWARE - HALLOWEE… 100-201-68200.000 16.32 U.S. BANK 326062 11/19/2025 DOLLAR GENERAL - HALLOWE… 100-201-68200.000 23.54 U.S. BANK 326062 11/19/2025 76 - ICAC CONF GAS FOR REN… 100-215-67200.000 60.40 U.S. BANK 326062 11/19/2025 RESIDENCE INN - ICAC CONF L… 100-215-67200.000 214.00 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 58.39 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 42 GAS 100-215-66100.000 95.61 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 42 GAS 100-215-66100.000 88.77 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 69.35 U.S. BANK 326062 11/19/2025 MMENTERPRISE - UNIT 58 GAS 100-215-66100.000 67.86 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 59.64 U.S. BANK 326062 11/19/2025 LOVE'S - UNIT 58 GAS 100-215-66100.000 52.18 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 51.10 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 49.32 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 49.11 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 49.04 U.S. BANK 326062 11/19/2025 76 - UNIT 58 GAS 100-215-66100.000 39.74 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 58 GAS 100-215-66100.000 42.74 7 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 3 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 326062 11/19/2025 PORTOLA HOTEL - PARKING U… 100-215-67200.000 10.00 U.S. BANK 326062 11/19/2025 76 - UNIT 47 GAS FBI CASE ASS…100-215-63400.000 59.63 U.S. BANK 326062 11/19/2025 ARCO - UNIT 47 GAS FBI CASE… 100-215-63400.000 59.58 U.S. BANK 326062 11/19/2025 SHELL OIL - UNIT 47 GAS 100-215-66100.000 52.58 U.S. BANK 326062 11/19/2025 CHEVRON - UNIT 47 GAS 100-215-66100.000 72.14 U.S. BANK 326062 11/19/2025 76 - UNIT 47 GAS 100-215-66100.000 77.14 U.S. BANK 326062 11/19/2025 ARCO - UNIT 47 GAS 100-215-66100.000 64.09 U.S. BANK 326062 11/19/2025 PORTOLA HOTEL - UNIT 47 PA… 100-215-67200.000 10.00 U.S. BANK 326062 11/19/2025 UNITED - CHECKED LUGGAGE …100-201-67200.000 40.00 U.S. BANK 326062 11/19/2025 UNITED - CHECKED LUGGAGE …100-201-67200.000 40.00 U.S. BANK 326062 11/19/2025 HILTON GARDEN - LODGING I… 100-201-67200.000 1,408.95 OFFICE DEPOT 326045 11/17/2025 OFFICE SUPPLIES - FINANCE D… 100-190-61400.000 17.79 GALL'S, LLC 326111 11/21/2025 UNIFORM PANTS - M. RAMIREZ 100-201-65200.000 228.58 CLARK PEST CONTROL 326021 11/17/2025 PEST CONTROL SERVICES 100-111-65900.000 198.00 CINTAS CORPORATION #630 326020 11/17/2025 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 100-320-65200.000 94.30 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 100-550-65200.000 94.30 TRI-CITIES DISPOSAL 326180 12/03/2025 STREET SWEEPING LANDFIELD…100-320-64400.000 1,965.22 SALINAS VALLEY SOLID WASTE…326050 11/17/2025 WASTE SERVICES 2025-2026 100-191-64400.000 81,138.99 LEO TRUJILLO 326039 11/17/2025 BOOTS REIMBURSEMENT FY 2…100-320-65200.000 100.00 LEO TRUJILLO 326039 11/17/2025 BOOTS REIMBURSEMENT FY 2…100-550-65200.000 100.00 OFFICE DEPOT 326045 11/17/2025 COPY PAPER - CITY HALL 100-111-61200.000 206.48 SHRED-IT USA 326051 11/17/2025 SHREDDING SERVICES - POLICE…100-215-63400.000 187.75 THE REGIONAL TRAINING CEN…326056 11/17/2025 PD UAS BADIC PILOT COURSE … 100-215-67200.000 2,248.00 BRONCO VAN & STORAGE 326144 12/03/2025 SOFTBALL/BASEBALL MONTH… 100-551-63500.000 260.00 PURE WATER 326047 11/17/2025 WATER - FINANCE DEPT 100-190-61400.000 17.05 PURE WATER 326047 11/17/2025 WATER - FINANCE DEPT 100-601-61400.000 34.08 PURE WATER 326047 11/17/2025 WATER - POLICE DEPT 100-201-65100.000 78.00 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 100-101-64600.000 190.05 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 100-110-64600.000 83.98 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 100-190-64600.000 41.99 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 100-320-64600.000 20.99 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 100-550-64600.000 20.99 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 100-551-64600.000 214.95 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 100-601-64600.000 41.99 ALERT-ALL CORP 146 11/17/2025 JR. BADGE STICKERS - POLICE … 100-201-68200.000 459.90 GREEN VALLEY FARM SUPPLY, …326035 11/17/2025 BLACK LINERS 100-320-65700.000 215.20 OFFICE DEPOT 326165 12/03/2025 COFFEE/PAPER PLATES - POLI… 100-201-65100.000 95.22 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 100-111-66100.000 50.32 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 100-215-66100.000 3,523.00 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 100-320-66100.000 530.33 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 100-550-66100.000 662.52 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 100-551-66100.221 100.70 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 100-601-66100.000 50.32 PACIFIC GAS & ELECTRIC 158 11/21/2025 P.P. BASEBALL FIELD 100-550-64100.000 534.45 VALLEY SAW & GARDEN EQUI… 326132 11/21/2025 7546 - REPAIRS 100-550-66300.000 260.67 CINTAS CORPORATION #630 326020 11/17/2025 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 100-320-65200.000 94.30 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 100-550-65200.000 94.30 OFFICE DEPOT 326121 11/21/2025 OFFICE SUPPLIES - FINANCE D… 100-190-61400.000 21.89 O'REILLY AUTO PARTS 326122 11/21/2025 7538 - BOLT TERM 100-550-66300.000 11.49 GREENFIELD 101, INC. 149 11/17/2025 CAR WASHES OCTOBER 2025 -…100-215-65100.000 144.00 GREENFIELD TRUE VALUE 326036 11/17/2025 PADLOCK - SPEED TRAILER 100-201-65900.000 32.84 MONTEREY COUNTY INFORM…326043 11/17/2025 PD TELECOM COUNTY NETW… 100-215-64500.000 1,617.00 MONTEREY COUNTY INFORM…326043 11/17/2025 PD TELECOM COUNTY NETW… 100-215-64500.000 1,617.00 MONTEREY COUNTY INFORM…326043 11/17/2025 PD TELECOM COUNTY NETW… 100-215-64500.000 2,799.87 CYNTHIA ZAVALA 326022 11/17/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 STEPHANIE GARCIA 326055 11/17/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 ROBERT URQUIDEZ 326049 11/17/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 ERNEST GALLARDO 326029 11/17/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 8 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 4 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount DIEGO MENDOZA 326026 11/17/2025 PLANNING COMMISSION STIP… 100-601-63100.000 50.00 CLARK PEST CONTROL 326146 12/03/2025 PEST CONTROL SERVICES 100-111-65900.000 198.00 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 100-111-66100.000 29.17 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 100-215-66100.000 2,042.29 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 100-320-66100.000 688.92 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 100-550-66100.000 882.96 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 100-551-66100.221 58.35 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 100-601-66100.000 29.17 BRENT SLAMA CONSULTING 164 12/03/2025 PLANNING CONSULTING SERV…100-22569 682.50 BRENT SLAMA CONSULTING 164 12/03/2025 PLANNING CONSULTING SERV…100-601-63600.000 8,385.00 BRENT SLAMA CONSULTING 154 11/21/2025 PLANNING CONSULTING SERV…100-22569 1,170.00 BRENT SLAMA CONSULTING 154 11/21/2025 PLANNING CONSULTING SERV…100-22570 292.50 BRENT SLAMA CONSULTING 154 11/21/2025 PLANNING CONSULTING SERV…100-601-63600.000 11,115.00 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - GENERAL L… 100-150-63100.000 3,315.00 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - POLICE 100-150-63100.000 19.50 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - GENERAL P… 100-150-63100.000 1,833.00 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - PUBLIC REC… 100-150-63100.000 3,510.00 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - BUILDING, P…100-150-63100.000 1,542.00 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - 717 OAK AV… 100-150-63100.000 123.32 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - COUNCIL M… 100-150-63100.000 3,972.15 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - PUBLIC WO… 100-150-63100.000 1,957.50 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - WASTEWAT… 100-150-63100.000 2,395.00 PACIFIC GAS & ELECTRIC 171 12/03/2025 CIVIC CENTER 100-111-64100.000 1,883.95 PACIFIC GAS & ELECTRIC 171 12/03/2025 CIVIC CENTER 100-111-64200.000 614.68 PACIFIC GAS & ELECTRIC 171 12/03/2025 COMMUNITY PARK 100-550-64100.000 73.98 RAINBOW PRINTING 326167 12/03/2025 PD 72HR HOLD-5150 FORMS 100-201-61200.000 536.55 CINTAS CORPORATION #630 326145 12/03/2025 JANITORIAL SUPPLIES 100-111-65600.000 40.03 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 100-320-65200.000 94.30 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 100-550-65200.000 94.30 VERIZON WIRELESS 175 12/03/2025 CELL PHONES - POLICE DEPT 100-215-64600.000 1,923.24 VERIZON WIRELESS 175 12/03/2025 CELL PHONES - POLICE DEPT 100-230-64600.000 80.00 STATE OF CA DEPT. OF JUSTICE 326127 11/21/2025 FINGERPRINT SERVICES - POLI… 100-215-63400.000 224.00 DAMIAN R AYALA-RICO 326107 11/21/2025 PER-DIEM -LA ENFORCEMENT… 100-215-67200.000 381.00 DANIEL LOPEZ 326108 11/21/2025 PER-DIE -LAW ENFORCEMENT… 100-215-67200.000 381.00 JUSTIN MATTKE 326117 11/21/2025 PER-DIEM - UAS MANAGERS … 100-215-67200.000 128.00 SILENT 6 LLC 326170 12/03/2025 PD GPS TRACKER FOR INVESTI… 100-215-74100.000 2,987.62 AMERICAN SUPPLY COMPANY 163 12/03/2025 TOILET PAPER - POLICE DEPT 100-201-65600.000 126.58 A&G PUMPING 326136 12/03/2025 RENTAL TOILETS FOR SOCCER …100-551-63500.000 1,017.50 A&G PUMPING 326136 12/03/2025 RENTAL TOILETS FOR MARKET…100-551-63500.000 664.50 DISASTER KLEENUP SPECIALIST…326109 11/21/2025 133 7TH ST BOARD UP 100-12351 3,765.94 TRI-CITIES DISPOSAL 326130 11/21/2025 STREET SWEEPING LANDFIELD…100-320-64400.000 4,303.87 J.R. INTERPRETING SERVICES 326157 12/03/2025 INTERPRETING SERVICES - CITY…100-101-63100.000 644.20 AARON BENJAMIN CHAVEZ 326099 11/21/2025 MILEAGE REIMBURSEMENT -… 100-110-67200.000 72.80 GREENFIELD TRUE VALUE 326155 12/03/2025 TRAPS - PD BUILDING 100-111-65900.000 15.22 MNS ENGINEERS, INC. 169 12/03/2025 296 APPLE AVE SUBDIVISION … 100-24723 1,200.00 SIRCHIE ACQUISITION COMP… 326172 12/03/2025 PALM LIFTERS FOR EVIDENCE 100-215-65400.000 96.15 VALENTIN VELASQUEZ 326182 12/03/2025 BOOTS REIMBURSEMENT FY 2…100-320-65200.000 100.00 VALENTIN VELASQUEZ 326182 12/03/2025 BOOTS REIMBURSEMENT FY 2…100-550-65200.000 100.00 CINTAS CORPORATION #630 326145 12/03/2025 JANITORIAL SUPPLIES 100-111-65600.000 44.71 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 100-320-65200.000 83.97 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 100-550-65200.000 83.97 MARIA MARTINEZ 326163 12/03/2025 PARKING REIMBURSEMENT - … 100-215-67200.000 50.00 ARMANDO JR. LERMA 326141 12/03/2025 PER-DIEM - TASER INSTRUCTI… 100-215-67200.000 210.00 ERIK SANTIAGO 326151 12/03/2025 PER-DIEM - TASER INSTRUCTI… 100-215-67200.000 210.00 KENDRICK A. PEARSON 326160 12/03/2025 PER-DIEM - TASER INSTRUCTI… 100-215-67200.000 210.00 SEIU Local 521 326074 11/20/2025 COPE - Union Dues 100-22420 0.22 SEIU Local 521 326074 11/20/2025 Union Dues 100-22420 277.56 STATE STREET BANK & TRUST … DFT0006990 11/21/2025 Defer Comp-Misc Employees 100-22430 91.37 STATE STREET BANK & TRUST … DFT0006991 11/21/2025 Defer Comp-Misc Employees 100-22430 109.76 STATE STREET BANK & TRUST … DFT0006992 11/21/2025 Deferred Compensation Loan … 100-22435 1,030.81 9 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 5 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount STATE STREET BANK & TRUST … DFT0006993 11/21/2025 Defer Comp-GPOA 100-22430 500.00 STATE STREET BANK & TRUST … DFT0006994 11/21/2025 Defer Comp-GPSA 100-22430 1,365.00 STATE STREET BANK & TRUST … DFT0006995 11/21/2025 Defer Comp-Management 100-22430 890.01 STATE STREET BANK & TRUST … DFT0006996 11/21/2025 Defer Comp-Mid Management 100-22430 298.39 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 100-22430 250.06 STATE STREET BANK & TRUST … DFT0006998 11/21/2025 Defer Comp-OE3 Employees 100-22430 275.00 STATE STREET BANK & TRUST … DFT0006999 11/21/2025 Defer Comp-Chief of Police 100-22430 150.02 G P O A 326070 11/20/2025 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…326073 11/20/2025 Union Dues 100-22420 64.62 STATE STREET BANK & TRUST … DFT0007001 11/21/2025 Roth Retirement 100-22431 3,356.50 STATE STREET BANK & TRUST … DFT0007002 11/21/2025 Roth Retirement 100-22431 74.97 GREENFIELD POLICE SERGEAN… 326071 11/20/2025 GPSA DUES 100-22415 300.00 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 100-22225 1,779.61 Internal Revenue Service DFT0007004 11/21/2025 Medicare 100-22215 4,474.55 Internal Revenue Service DFT0007005 11/21/2025 Social Security 100-22215 15,321.28 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 100-22220 5,833.60 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 100-22210 15,265.59 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 100-22225 220.44 Internal Revenue Service DFT0007010 11/25/2025 Medicare 100-22215 532.74 Internal Revenue Service DFT0007011 11/25/2025 Social Security 100-22215 2,277.88 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 100-22220 303.28 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 100-22210 1,519.27 COUNTY OF MONTEREY - EM… 326148 12/03/2025 PD & FD DISPATCH & NGEN S… 100-215-63400.000 97,369.41 ALL SAFE INTEGRATED SYSTE… 162 12/03/2025 QUARTERLY FIRE MONITORIN… 100-111-63900.000 150.00 ALL SAFE INTEGRATED SYSTE… 162 12/03/2025 QUARTERLY BURGLAR MONIT… 100-111-63900.000 105.00 SONIDO MOVIMIENTO LATINO 326174 12/03/2025 DJ SYSTEM SERVICES - HALLO… 100-551-63500.000 360.00 AMERICAN FAMILY LIFE DFT0007033 12/04/2025 NOVEMBER 2025 100-22440 2,213.80 SEIU Local 521 326188 12/04/2025 COPE - Union Dues 100-22420 0.22 SEIU Local 521 326188 12/04/2025 Union Dues 100-22420 280.59 G P O A 326184 12/04/2025 GPOA DUES 100-22410 320.00
OPERATING ENGINEERS LOCAL…326187 12/04/2025 Union Dues 100-22420 64.62 GREENFIELD POLICE SERGEAN… 326185 12/04/2025 GPSA DUES 100-22415 300.00 Fund 100 - GENERAL FUND Total: 341,512.11
Fund: 102 - Fire General
MISSION LINEN SUPPLY 168 12/03/2025 PAPER TOWELS/SOAP 102-250-65600.000 239.85 BPR CONSULTING GROUP LLC 326016 11/17/2025 FIRE PLAN REVIEW SERVICES -… 102-250-63600.000 325.00 U.S. BANK 326062 11/19/2025 KING GARAGE'S DOOR - FD KE… 102-250-65900.000 772.00 U.S. BANK 326062 11/19/2025 COSTCO- POTS AND PANS 102-250-65100.000 240.34 U.S. BANK 326062 11/19/2025 AMAZON- TOOL BAG 102-250-65100.000 28.08 U.S. BANK 326062 11/19/2025 AMAZON- COFFEE 102-250-65100.000 108.20 U.S. BANK 326062 11/19/2025 LOWES- DISHWASHER 102-250-66300.000 777.17 U.S. BANK 326062 11/19/2025 AMAZON- MANILLA ENVELOP… 102-250-61400.000 22.97 U.S. BANK 326062 11/19/2025 AMAZON- ADJUSTABLE DESK 102-250-61400.000 175.19 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 102-250-64600.000 167.96 STRYKER SALES, LLC 326128 11/21/2025 LUCAS DEVICE- 3 YEAR MAINT…102-250-66300.000 5,070.15 BEN C RIANDA 326014 11/17/2025 REIMBURSEMENT FIRE INSTR… 102-250-67400.000 530.69 FRANCISCO VAZQUEZ 326031 11/17/2025 FUEL REIMBURSEMENT - CITY …102-250-66100.000 164.13 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 102-250-66100.000 1,092.04 MISSION LINEN SUPPLY 150 11/17/2025 SHOP TOWELS 102-250-65600.000 43.00 WESTERN STATE DESIGN, INC 326060 11/17/2025 EXTRACTOR REPAIR 102-250-66300.000 650.50 BPR CONSULTING GROUP LLC 326104 11/21/2025 FIRE MARSHAL SERVICES 102-250-63600.000 877.50 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 102-250-66100.000 1,513.55 MONTEREY COUNTY INFORM…326043 11/17/2025 RADIO PARTS & SERVICES 102-250-64900.000 1,980.10 MONTEREY COUNTY INFORM…326043 11/17/2025 RADIO SERVICES - FD 102-250-64900.000 367.50 MONTEREY COUNTY INFORM…326043 11/17/2025 RADIO SERVICES - FD 102-250-64900.000 367.50 PACIFIC GAS & ELECTRIC 171 12/03/2025 FIRE DEPT 102-250-64100.000 1,047.74 PACIFIC GAS & ELECTRIC 171 12/03/2025 FIRE DEPT 102-250-64200.000 156.70 GREENFIELD TRUE VALUE 326113 11/21/2025 PASTE & SUPPLIES 102-250-65100.000 15.31 O'REILLY AUTO PARTS 326122 11/21/2025 COIN BATTERIES 102-250-65100.000 14.22 BOUND TREE MEDICAL, LLC 326143 12/03/2025 TENSOR CRAVAT - SPLINTS 102-250-65400.000 52.55 10 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 6 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount MISSION LINEN SUPPLY 168 12/03/2025 SHOP TOWELS 102-250-65600.000 43.00 TARGET PEST CONTROL 326175 12/03/2025 PEST CONTROL SERVICES 102-250-65900.000 95.00 QUALITY WATER ENTERPRISES…172 12/03/2025 WATER - FIRE DEPT 102-250-65900.000 35.55 L.N. CURTIS & SONS 166 12/03/2025 GAGE & VAZQUEZ UNIFORM … 102-250-65200.000 696.20 STATE STREET BANK & TRUST … DFT0006991 11/21/2025 Defer Comp-Misc Employees 102-22430 178.35 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 102-22430 250.00 STATE STREET BANK & TRUST … DFT0006999 11/21/2025 Defer Comp-Chief of Police 102-22430 99.98 Greenfield Professional Firefig…326072 11/20/2025 Fire Union Dues 102-22410 175.00 DEPT OF CHILD SUPPORT SERV…DFT0007000 11/21/2025 Misc Withholding 102-22450 346.15 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 102-22225 674.94 Internal Revenue Service DFT0007004 11/21/2025 Medicare 102-22215 1,738.69 Internal Revenue Service DFT0007005 11/21/2025 Social Security 102-22215 4,740.02 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 102-22220 3,228.43 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 102-22210 6,935.55 LEHR 326161 12/03/2025 8401- LIGHTS 102-250-66300.000 584.41 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 102-22225 106.80 Internal Revenue Service DFT0007010 11/25/2025 Medicare 102-22215 278.07 Internal Revenue Service DFT0007011 11/25/2025 Social Security 102-22215 553.68 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 102-22220 130.38 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 102-22210 619.59 COUNTY OF MONTEREY - EM… 326148 12/03/2025 PD & FD DISPATCH & NGEN S… 102-250-64900.000 13,590.59 Greenfield Professional Firefig…326186 12/04/2025 Fire Union Dues 102-22410 175.00 Fund 102 - Fire General Total: 52,075.32
Fund: 105 - Community Outreach
U.S. BANK 326062 11/19/2025 AMAZON - OFFICE SUPPLIES 105-105-61400.000 18.66 U.S. BANK 326062 11/19/2025 AMAZON - LASER POINTER FO…105-105-61400.000 9.84 U.S. BANK 326062 11/19/2025 DOLLAR TREE - LASER POINTE… 105-105-61400.000 3.29 U.S. BANK 326062 11/19/2025 COSTCO - SNACKS FOR WORK… 105-105-63900.000 43.89 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - LUNCH FO… 105-105-63900.000 24.94 U.S. BANK 326062 11/19/2025 AMAZON - PUMPKIN TROPHY 105-105-65100.000 32.84 U.S. BANK 326062 11/19/2025 DUTCH BROS - DRINKS FOR Y… 105-105-67300.000 18.93 U.S. BANK 326062 11/19/2025 GREENFIELD FAMILY STORE - … 105-105-68200.000 21.90 U.S. BANK 326062 11/19/2025 SANTA LUCIA BAKERY - BREAD…105-105-68200.000 58.50 U.S. BANK 326062 11/19/2025 COSTCO - DAY OF THE DEAD S… 105-105-68200.000 48.90 U.S. BANK 326062 11/19/2025 DOLLAR TREE - OCTOBER ACTI…105-105-68200.000 80.14 U.S. BANK 326062 11/19/2025 RANCHO SAN MIGUEL - OCTO… 105-105-68200.000 79.80 U.S. BANK 326062 11/19/2025 AMAZON - OCTOBER SOCOS D…105-105-68200.000 47.04 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - OCTOBER … 105-105-68200.000 186.33 U.S. BANK 326062 11/19/2025 AMAZON - DAY OF THE DEAD … 105-105-68200.000 86.26 U.S. BANK 326062 11/19/2025 EL REY MARKET - WORKSHOP …105-105-68200.000 7.49 U.S. BANK 326062 11/19/2025 COSTCO - SNACKS FOR SENIOR…105-105-68200.000 57.88 U.S. BANK 326062 11/19/2025 VISTA PRINT - GHF 2025 BAN… 105-105-78100.000 779.77 U.S. BANK 326062 11/19/2025 VISTA PRINT - GHF 2025 BAN… 105-105-78100.000 165.54 U.S. BANK 326062 11/19/2025 HOBBY LOBBY - GHF 2025 PAI… 105-105-78100.000 92.64 U.S. BANK 326062 11/19/2025 AMAZON - TENT GHF 2025 105-105-78100.000 145.61 U.S. BANK 326062 11/19/2025 FEDEX - GHF 2025 BANNER 105-105-78100.000 131.09 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - FOOD FOR…105-105-78100.000 76.62 U.S. BANK 326062 11/19/2025 AMAZON - FRAMES FOR TRAC… 105-105-78100.000 56.04 U.S. BANK 326062 11/19/2025 FEDEX - GHF 2025 BANNER 105-105-78100.000 109.24 U.S. BANK 326062 11/19/2025 TRES AMIGOS LIQUOR - ICE F… 105-105-78100.000 3.75 U.S. BANK 326062 11/19/2025 AMAZON - CORNHOLE TROPH… 105-105-78100.000 43.79 U.S. BANK 326062 11/19/2025 DOLLAR GENERAL - GHF 2025 …105-105-78100.000 17.25 U.S. BANK 326062 11/19/2025 COSTCO - SNACKS FOR GHF 2… 105-105-78100.000 147.25 U.S. BANK 326062 11/19/2025 WALMART- WATER DESPENSER 105-105-61400.000 72.64 U.S. BANK 326062 11/19/2025 COSTCO - COMMUNITY OUTR… 105-105-78100.000 233.28 U.S. BANK 326062 11/19/2025 SMART AND FINAL -COMMUN…105-105-78100.000 53.71 U.S. BANK 326062 11/19/2025 WALMART - COMMUNITY OU… 105-105-78100.000 79.06 U.S. BANK 326062 11/19/2025 AMAZON - COMMUNITY OUT… 105-105-78100.000 65.84 U.S. BANK 326062 11/19/2025 AMAZON - COMMUNITY OUT… 105-105-78100.000 44.64 U.S. BANK 326062 11/19/2025 COSTCO - COMMUNITY OUTR… 105-105-78100.000 134.24 11 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 7 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount U.S. BANK 326062 11/19/2025 AMAZON- COMMUNITY OUTR…105-105-78100.000 104.97 PURE WATER 326047 11/17/2025 WATER - FINANCE DEPT 105-105-65100.000 34.08 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 105-105-64600.000 130.99 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 105-105-66100.000 50.32 ALEXANDER HERNANDEZ-HUR…326011 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 4,782.75 DAYRA GARCIA-BOTELLO 326024 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 3,368.63 KATHERINE AMADOR-RANGEL 326038 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 6,636.00 MELANY GASCA-GONZALEZ 326042 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 7,217.07 DAYSI M CUELLAR TAPIA 326025 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 5,567.25 MANUEL ALONZO III 326041 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 6,630.00 EMELIN CHAVEZ-PANTOJA 326028 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 7,211.61 JASMIN MEDRANO 326037 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 7,834.05 LUCERO EMILY GUTIERREZ-VA…326040 11/17/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 3,271.13 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 105-105-66100.000 29.17 KAROLINA BALLESTEROS 326118 11/21/2025 HALLOWEEN HOUSE DECORAT…105-105-78100.000 100.00 CHRISTINE DAVID-JAGONIO 326105 11/21/2025 HALLOWEEN HOUSE DECORAT…105-105-78100.000 100.00 VIVICA AYALA 326134 11/21/2025 HALLOWEEN HOUSE DECORAT…105-105-78100.000 100.00 ANA I. HERNANDEZ 326100 11/21/2025 HALLOWEEN HOUSE DECORAT…105-105-78100.000 100.00 THOMAS MONTALVO 326177 12/03/2025 MUSIC ENTERTAINMENT - SO… 105-105-68200.000 300.00 FABIOLA LOPEZ 326110 11/21/2025 MILEAGE REIMBURSEMENT -… 105-105-67100.000 76.30 MARIA ELENA PANTOJA 326162 12/03/2025 COOKING CLASS 105-105-68200.000 200.00 JASMIN MEDRANO 326158 12/03/2025 CA VOLUNTEERS YSC INTERN… 105-105-63900.000 2,051.07 JESUSITA DE JESUS 326159 12/03/2025 2025 SUGAR SKULL DECORAT… 105-105-78100.000 40.00 ROCIO ZAVALA PANTOJA 326169 12/03/2025 2025 SUGAR SKULL DECORAT… 105-105-78100.000 40.00 ALEJANDRA VILLA HERNANDEZ 326138 12/03/2025 2025 SUGAR SKULL DECORAT… 105-105-78100.000 40.00 ALFREDO JOSE MERINO 326139 12/03/2025 2025 SUGAR SKULL DECORAT… 105-105-78100.000 40.00 ALLIANCE ON AGING, INC 326140 12/03/2025 HEALTHY COOKING/WREATH… 105-105-68200.000 247.95 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 105-22430 37.44 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 105-22225 76.84 Internal Revenue Service DFT0007004 11/21/2025 Medicare 105-22215 185.68 Internal Revenue Service DFT0007005 11/21/2025 Social Security 105-22215 793.94 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 105-22220 158.32 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 105-22210 459.10 ALLIANCE ON AGING, INC 326140 12/03/2025 SENIOR CLASSES FOR JULY 105-105-68200.000 658.73 ALLIANCE ON AGING, INC 326140 12/03/2025 HEALTHY COOKING/WREATH… 105-105-68200.000 419.41 ALLIANCE ON AGING, INC 326140 12/03/2025 HEALTHY COOKING/WREATH… 105-105-68200.000 409.20 VICTOR S GARCIA 326183 12/03/2025 FOOD TRUCK EVENTS CONTRI… 105-105-78100.000 1,605.50 VICTOR S GARCIA 326183 12/03/2025 HARVEST FESTIVAL 2025 ENT… 105-105-78100.000 5,359.38 SILVIA MENDEZ H 326171 12/03/2025 2025 SUGAR SKULL DECORAT… 105-105-78100.000 40.00 O'REILLY AUTO PARTS 326166 12/03/2025 SPRAY PAINT - 4TH OF JULY B… 105-105-78100.000 17.51 BOOST COLLABORATIVE 326142 12/03/2025 2026 BOOST CONFERENCE RE… 105-105-67100.000 660.00 Fund 105 - Community Outreach Total: 70,463.02
Fund: 200 - SUPPLEMENTAL LAW ENFORCEMENT
U.S. BANK 326062 11/19/2025 RESIDENCE INN - ICAC CONF L… 200-205-67200.000 1,070.00 U.S. BANK 326062 11/19/2025 RESIDENCE INN-ICAC TRAININ… 200-205-67200.000 1,376.64 U.S. BANK 326062 11/19/2025 ALASKA AIR - ICAC TRAINING … 200-205-67200.000 40.00 U.S. BANK 326062 11/19/2025 ALASKA AIR - ICAC TRAINING … 200-205-67200.000 40.00 U.S. BANK 326062 11/19/2025 ALASKA AIR - ICAC TRAINING … 200-205-67200.000 40.00 U.S. BANK 326062 11/19/2025 ALASKA AIR - ICAC TRAINING … 200-205-67200.000 40.00 U.S. BANK 326062 11/19/2025 ALASKA AIR - ICAC TRAINING … 200-205-67200.000 40.00 U.S. BANK 326062 11/19/2025 RESIDENCE INN - ICAC CONF L… 200-205-67200.000 1,070.00 U.S. BANK 326062 11/19/2025 ALASKA AIR - ICAC CONF LUG… 200-205-67200.000 40.00 EAN SERVICES, LLC 326027 11/17/2025 CAR RENTAL - ICAC CONFERE… 200-205-67200.000 308.49 CLEARS, INC. 326147 12/03/2025 RECORDS MEMBERSHIP DUES 200-205-65100.000 75.00 DRIVE CUSTOMS 326150 12/03/2025 PD UNIT 7345 EQUIPMENT R… 200-205-65100.000 625.00 Fund 200 - SUPPLEMENTAL LAW ENFORCEMENT Total: 4,765.13 Fund: 201 - POLICE - OTHER GRANTS
U.S. BANK 326062 11/19/2025 ALOFT - TRAFFIC COLLISION T… 201-215-65412.000 12.25 U.S. BANK 326062 11/19/2025 ALOFT - TRAFFIC COLLISION T… 201-215-65412.000 12.25 U.S. BANK 326062 11/19/2025 EB DUI CHECKPOINT -TRAINI… 201-215-65414.000 318.00 12 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 8 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount JONATHAN MULVILLE 326116 11/21/2025 REIMBURSEMENT - DUI MAN… 201-215-65414.000 20.00 FEDERICO TINOCO 326152 12/03/2025 PER-DIEM - ARIDE TRAINING 201-215-65414.000 117.50 Fund 201 - POLICE - OTHER GRANTS Total: 480.00
Fund: 220 - Supplemental Transactions & Use Tax Fund (V & W) VERIZON WIRELESS 175 12/03/2025 CELL PHONES - POLICE DEPT 220-605-64600.000 120.31 SILENT 6 LLC 326170 12/03/2025 GPS TRACKER DAMAGE REPLA…220-215-71400.000 347.41 TRAFFIC SAFETY STORE 326179 12/03/2025 PD FLARES FOR PATROL UNITS 220-215-71400.000 593.45 STATE STREET BANK & TRUST … DFT0006991 11/21/2025 Defer Comp-Misc Employees 220-22430 293.83 STATE STREET BANK & TRUST … DFT0006993 11/21/2025 Defer Comp-GPOA 220-22430 1,890.00 STATE STREET BANK & TRUST … DFT0006994 11/21/2025 Defer Comp-GPSA 220-22430 850.00 STATE STREET BANK & TRUST … DFT0006995 11/21/2025 Defer Comp-Management 220-22430 150.00 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 220-22430 550.00 Greenfield Professional Firefig…326072 11/20/2025 Fire Union Dues 220-22410 105.00 G P O A 326070 11/20/2025 GPOA DUES 220-22410 960.00
OPERATING ENGINEERS LOCAL…326073 11/20/2025 Union Dues 220-22420 96.93 GREENFIELD POLICE SERGEAN… 326071 11/20/2025 GPSA DUES 220-22415 300.00 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 220-22225 1,838.07 Internal Revenue Service DFT0007004 11/21/2025 Medicare 220-22215 4,697.42 Internal Revenue Service DFT0007005 11/21/2025 Social Security 220-22215 12,478.12 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 220-22220 8,119.62 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 220-22210 19,390.93 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 220-22225 159.57 Internal Revenue Service DFT0007010 11/25/2025 Medicare 220-22215 413.02 Internal Revenue Service DFT0007011 11/25/2025 Social Security 220-22215 857.60 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 220-22220 359.89 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 220-22210 781.72 Greenfield Professional Firefig…326186 12/04/2025 Fire Union Dues 220-22410 105.00 G P O A 326184 12/04/2025 GPOA DUES 220-22410 960.00
OPERATING ENGINEERS LOCAL…326187 12/04/2025 Union Dues 220-22420 64.62 GREENFIELD POLICE SERGEAN… 326185 12/04/2025 GPSA DUES 220-22415 300.00 Fund 220 - Supplemental Transactions & Use Tax Fund (V & W) Total: 56,782.51 Fund: 230 - GAS TAX FUND
PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 230-320-64100.000 342.47 U.S. BANK 326062 11/19/2025 BATTERIESPLUS - CROSSWALK… 230-320-63700.000 613.57 PACIFIC GAS & ELECTRIC 158 11/21/2025 TRAFFIC LIGHTS WALNUT/3RD 230-320-64100.000 318.72 PACIFIC GAS & ELECTRIC 158 11/21/2025 TRAFFIC LIGHTS ECR/OAK 230-320-64100.000 97.88 PACIFIC GAS & ELECTRIC 158 11/21/2025 TRAFFIC LIGHTS ECR/TYLER 230-320-64100.000 88.11 PACIFIC GAS & ELECTRIC 158 11/21/2025 TRAFFIC LIGHTS ECR/ELM 230-320-64100.000 97.52 PACIFIC GAS & ELECTRIC 171 12/03/2025 STREET LIGHTS HIGH SCHOOL 230-320-64100.000 352.79 Fund 230 - GAS TAX FUND Total: 1,911.06
Fund: 263 - LLM #1 - LEXINGTON
PACIFIC GAS & ELECTRIC 158 11/21/2025 CAMBRIA - CARDONA CIR 263-360-64100.000 168.97 PACIFIC GAS & ELECTRIC 158 11/21/2025 VINEYARD GREEN 263-360-64100.000 266.47 PACIFIC GAS & ELECTRIC 171 12/03/2025 LLMD MARIPOSA 263-360-64100.000 254.07 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 MARIPOSA PLACE 263-360-63900.000 760.00 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 LEXINGTON SQUARE SUBDIVIS…263-360-63900.000 1,790.00 SEIU Local 521 326074 11/20/2025 Union Dues 263-22420 5.93 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 263-22430 2.50 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 263-22225 13.13 Internal Revenue Service DFT0007004 11/21/2025 Medicare 263-22215 31.70 Internal Revenue Service DFT0007005 11/21/2025 Social Security 263-22215 135.60 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 263-22220 24.21 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 263-22210 73.12 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 263-22225 4.32 Internal Revenue Service DFT0007010 11/25/2025 Medicare 263-22215 10.42 Internal Revenue Service DFT0007011 11/25/2025 Social Security 263-22215 44.62 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 263-22220 1.77 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 263-22210 7.10 13 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 9 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount SEIU Local 521 326188 12/04/2025 Union Dues 263-22420 5.93 Fund 263 - LLM #1 - LEXINGTON Total: 3,599.86
Fund: 264 - LLM #2 - TERRA VERDE, ETC
PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 264-360-64100.000 476.94 U.S. BANK 326062 11/19/2025 THE HOME DEPOT - FENCE PI… 264-360-65700.000 97.17 PACIFIC GAS & ELECTRIC 158 11/21/2025 ST. CHRISTOPHER PARK 264-360-64100.000 99.09 PACIFIC GAS & ELECTRIC 158 11/21/2025 ST. CHARLES COMMERCIAL A… 264-360-64100.000 489.05 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 ST CHARLES GAZEBO 264-360-63900.000 1,195.00 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 BAROLO PARK 264-360-63900.000 250.00 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 TERRA VERDE SUBDIVISON 264-360-63900.000 1,800.00 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 ST CHARLES STREETSCAPE AN… 264-360-63900.000 2,765.00 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 LA VINA SUBDIVISON 264-360-63900.000 3,695.00 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 TRADITIONS SUBDIVISON 264-360-63900.000 3,370.00 SMITH & ENRIGHT LANDSCAP… 326173 12/03/2025 ST CHRISTOPHER PARK 264-360-63900.000 1,175.00 SEIU Local 521 326074 11/20/2025 Union Dues 264-22420 5.93 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 264-22430 2.50 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 264-22225 13.13 Internal Revenue Service DFT0007004 11/21/2025 Medicare 264-22215 31.70 Internal Revenue Service DFT0007005 11/21/2025 Social Security 264-22215 135.60 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 264-22220 24.21 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 264-22210 73.12 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 264-22225 4.32 Internal Revenue Service DFT0007010 11/25/2025 Medicare 264-22215 10.42 Internal Revenue Service DFT0007011 11/25/2025 Social Security 264-22215 44.62 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 264-22220 1.77 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 264-22210 7.10 SEIU Local 521 326188 12/04/2025 Union Dues 264-22420 5.93 Fund 264 - LLM #2 - TERRA VERDE, ETC Total: 15,772.60
Fund: 265 - SMD #1
SEIU Local 521 326074 11/20/2025 Union Dues 265-22420 5.90 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 265-22430 2.50 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 265-22225 13.09 Internal Revenue Service DFT0007004 11/21/2025 Medicare 265-22215 31.62 Internal Revenue Service DFT0007005 11/21/2025 Social Security 265-22215 135.24 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 265-22220 24.18 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 265-22210 73.00 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 265-22225 4.32 Internal Revenue Service DFT0007010 11/25/2025 Medicare 265-22215 10.42 Internal Revenue Service DFT0007011 11/25/2025 Social Security 265-22215 44.62 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 265-22220 1.77 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 265-22210 7.10 SEIU Local 521 326188 12/04/2025 Union Dues 265-22420 5.89 Fund 265 - SMD #1 Total: 359.65
Fund: 266 - SMD #2
SEIU Local 521 326074 11/20/2025 Union Dues 266-22420 5.91 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 266-22430 2.50 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 266-22225 13.11 Internal Revenue Service DFT0007004 11/21/2025 Medicare 266-22215 31.70 Internal Revenue Service DFT0007005 11/21/2025 Social Security 266-22215 135.52 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 266-22220 24.18 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 266-22210 73.10 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 266-22225 4.30 Internal Revenue Service DFT0007010 11/25/2025 Medicare 266-22215 10.40 Internal Revenue Service DFT0007011 11/25/2025 Social Security 266-22215 44.62 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 266-22220 1.75 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 266-22210 7.09 SEIU Local 521 326188 12/04/2025 Union Dues 266-22420 5.90 Fund 266 - SMD #2 Total: 360.08
14 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 10 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 267 - Vintage Meadows LLMD #3
PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 267-360-64100.000 60.99 Fund 267 - Vintage Meadows LLMD #3 Total: 60.99
Fund: 297 - GREENFIELD SCIENCE WORKSHOP
PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 297-597-64100.000 853.51 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 297-597-64200.000 10.24 U.S. BANK 326062 11/19/2025 COSTCO - TEACHER TRAINING …297-597-65500.000 96.82 U.S. BANK 326062 11/19/2025 OPENAI - OFFICE SOFTWARE … 297-597-65500.000 20.00 U.S. BANK 326062 11/19/2025 AMAZON - SCHOOL ENRICHM… 297-597-65500.000 206.82 U.S. BANK 326062 11/19/2025 AMAZON - SCHOOL ENRICHM… 297-597-65500.000 218.90 U.S. BANK 326062 11/19/2025 AMAZON - VARIABLE POWER … 297-597-65500.000 49.26 U.S. BANK 326062 11/19/2025 AMAZON - MAGNETIC POWD… 297-597-65500.000 18.60 U.S. BANK 326062 11/19/2025 AMAZON - SLIME INGREDIDIE… 297-597-65500.000 124.11 U.S. BANK 326062 11/19/2025 KELVIN L - SCHOOL ENRICHM… 297-597-65500.000 428.40 U.S. BANK 326062 11/19/2025 AMAZON - SCHOOL ENRICHM… 297-597-65500.000 16.98 U.S. BANK 326062 11/19/2025 AMAZON - SCIENCEMOBILE E… 297-597-65500.000 26.52 U.S. BANK 326062 11/19/2025 WALMART- SCHOOL ENRICH… 297-597-65500.000 23.69 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - HARVEST … 297-597-65500.000 113.23 U.S. BANK 326062 11/19/2025 AMAZON - SCHOOL ENRICHM… 297-597-65500.000 101.82 U.S. BANK 326062 11/19/2025 AMAZON - SCHOOL ENRICHM… 297-597-65500.000 218.90 U.S. BANK 326062 11/19/2025 AMAZON - SCHOOL ENRICHM… 297-597-65500.000 236.46 U.S. BANK 326062 11/19/2025 AMAZON - ELECTRICAL SCISS… 297-597-65500.000 42.23 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - TEACHER … 297-597-65500.000 199.99 U.S. BANK 326062 11/19/2025 F R CYCLE INC - GREENFIELD B… 297-597-69100.000 281.49 U.S. BANK 326062 11/19/2025 COSTCO - GREENFIELD BIKE G… 297-597-69100.000 164.23 U.S. BANK 326062 11/19/2025 AMAZON - GREENFIELD BIKE … 297-597-69100.000 21.89 U.S. BANK 326062 11/19/2025 AMAZON - GREENFIELD BIKE … 297-597-69100.000 147.75 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - BIKE GAR… 297-597-69100.000 34.23 U.S. BANK 326062 11/19/2025 STARBUCKS - TEACHER TRIAN…297-597-69100.000 22.00 U.S. BANK 326062 11/19/2025 THEBESKMITHS.COM - BIKE P… 297-597-69100.000 83.00 U.S. BANK 326062 11/19/2025 WALMART - KAYAKING TRIP L… 297-598-65100.205 4.55 U.S. BANK 326062 11/19/2025 MONTEREY BAY KAYAKS - KAY…297-598-65100.205 50.00 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - OEP GRAN…297-598-65100.205 408.96 U.S. BANK 326062 11/19/2025 COSTCO - OEP GRANT - KAYAK…297-598-65100.205 236.52 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - KAYAKING… 297-598-65100.205 345.80 U.S. BANK 326062 11/19/2025 COSTCO - OEP GRANT - KAYAK…297-598-65100.205 239.13 U.S. BANK 326062 11/19/2025 LA PLAZA BAKERY - WHALE W… 297-598-65100.206 430.99 U.S. BANK 326062 11/19/2025 BLUE OCEAN WHALE - WHALE…297-598-65100.206 2,750.00 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 297-597-64600.000 130.97 ANTONIO OSEGUERA 326013 11/17/2025 BIKE MECHANIC - BIKE GARAG…297-43682.000 900.00 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 297-597-66100.000 301.97 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 297-597-66100.000 175.40 FRESNO OXYGEN & WELDING …155 11/21/2025 DRY ICE 297-597-65500.000 71.56 FRESNO OXYGEN & WELDING …155 11/21/2025 DRY ICE 297-597-65500.000 35.78 FRESNO OXYGEN & WELDING …165 12/03/2025 DRY ICE 297-597-65500.000 20.04 VENTANA WILDERNESS ALLIA… 326133 11/21/2025 VENTANA WILDERNESS ALLIA… 297-598-65100.302 1,000.00 DANIEL MORALES 326149 12/03/2025 EOP GRANT PINNACLES TRIP … 297-598-65100.202 512.00 STATE STREET BANK & TRUST … DFT0006995 11/21/2025 Defer Comp-Management 297-22430 879.00 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 297-22225 161.53 Internal Revenue Service DFT0007004 11/21/2025 Medicare 297-22215 390.34 Internal Revenue Service DFT0007005 11/21/2025 Social Security 297-22215 1,669.06 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 297-22220 276.62 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 297-22210 783.97 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 297-22225 30.50 Internal Revenue Service DFT0007010 11/25/2025 Medicare 297-22215 73.72 Internal Revenue Service DFT0007011 11/25/2025 Social Security 297-22215 315.20 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 297-22220 84.89 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 297-22210 236.70 Fund 297 - GREENFIELD SCIENCE WORKSHOP Total: 16,276.27 15 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 11 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 380 - VEHICLE AND EQUIPMENT REPLACEMENT
WINNER CHEVROLET, INC 326061 11/17/2025 2026 CHEVROLET SILVERADO 380-390-81541.000 53,209.33 Fund 380 - VEHICLE AND EQUIPMENT REPLACEMENT Total: 53,209.33 Fund: 385 - INTERNAL SERVICE
MBS BUSINESS SYSTEMS 326119 11/21/2025 COPY CHARGES - POLICE DEPT 385-125-61400.000 386.81 SOUTH COUNTY TIRE, LLC 326052 11/17/2025 7922 - FLAT TIRE REPAIR 385-311-66200.000 30.00 SOUTH COUNTY TIRE, LLC 326052 11/17/2025 7938 - FLAT TIRE REPAIR 385-311-66200.000 30.00 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 385-311-64200.000 8.11 STAPLES ADVANTAGE 326054 11/17/2025 BLACK LINERS - CY 385-311-65600.000 33.39 STAPLES ADVANTAGE 326054 11/17/2025 CY/CVC JANITORIAL SUPPLIES 385-311-65600.000 67.56 U.S. BANK 326062 11/19/2025 THE HOME DEPOT - FENCE PI… 385-311-65700.000 97.18 U.S. BANK 326062 11/19/2025 BROKEN TRACTOR - 3737-GLA… 385-311-66200.000 190.52 U.S. BANK 326062 11/19/2025 AMAZON - REFUND - RECHAR… 385-125-61400.000 -51.52 U.S. BANK 326062 11/19/2025 ZOOM - LICENSE 385-125-61700.000 98.85 U.S. BANK 326062 11/19/2025 ADOBE - LICENSES 385-125-61700.000 185.95 U.S. BANK 326062 11/19/2025 UATTEND - CLOCK MANAGEM…385-125-61700.000 174.11 U.S. BANK 326062 11/19/2025 AMAZON - MICROSOFT WIND… 385-125-61700.000 160.07 U.S. BANK 326062 11/19/2025 RAZZOLINK - COMMUNITY CE… 385-125-61700.000 99.95 U.S. BANK 326062 11/19/2025 iDRIVE - OFFSITE BACKUP 385-125-61700.000 22.36 U.S. BANK 326062 11/19/2025 AMAZON - CHAMBERS VELCRO 385-125-61700.000 12.62 U.S. BANK 326062 11/19/2025 iDRIVE - OFFSITE BACKUP 385-125-61700.000 11.38 U.S. BANK 326062 11/19/2025 RAZZOLINK - WASTE WATER P… 385-125-61700.000 99.95 U.S. BANK 326062 11/19/2025 iDRIVE - OFFSITE BACKUP 385-125-61700.000 11.05 U.S. BANK 326062 11/19/2025 AMAZON - HEADSET ADAPTO… 385-125-65300.000 6.46 U.S. BANK 326062 11/19/2025 AMAZON - POLICE DETECTIVES…385-125-65300.000 404.48 U.S. BANK 326062 11/19/2025 AMAZON - RECHARABLE BATT…385-125-65300.000 51.52 U.S. BANK 326062 11/19/2025 AMAZON - POLICE SCANNER … 385-125-65300.000 66.01 U.S. BANK 326062 11/19/2025 PUBLIC WORKS - JAMIE COM… 385-125-65300.000 109.47 U.S. BANK 326062 11/19/2025 AMAZON - CABLES 385-125-65300.000 159.70 U.S. BANK 326062 11/19/2025 AMAZON - CHAMBERS VELCRO 385-125-65300.000 21.63 U.S. BANK 326062 11/19/2025 AMAZON - CHAMBERS WIRED… 385-125-65300.000 13.13 U.S. BANK 326062 11/19/2025 AMAZON - POLICE PATROL DE… 385-125-65300.000 700.97 U.S. BANK 326062 11/19/2025 AMAZON - COMMUNITY DEVE…385-125-65300.000 32.84 U.S. BANK 326062 11/19/2025 THOMSON REUTERS - CLEAR … 385-125-61700.000 244.50 U.S. BANK 326062 11/19/2025 AMAZON-OFFICE SUPPLIES 385-160-61400.000 22.34 U.S. BANK 326062 11/19/2025 AMAZON-OFFICE SUPPLIES 385-160-61400.000 15.36 U.S. BANK 326062 11/19/2025 AMAZON- OFFICE SUPPLIES 385-160-61400.000 66.60 U.S. BANK 326062 11/19/2025 AMAZON-OFFICE EQUIPMENT 385-160-61500.000 187.22 U.S. BANK 326062 11/19/2025 AMAZON - OFFICE EQUIPMENT 385-160-61500.000 306.60 U.S. BANK 326062 11/19/2025 CALGOV.HR - MEMBERSHIP 385-160-68300.000 75.00 NICK'S GARAGE 326044 11/17/2025 7334 - THROTTLE BODY REPL… 385-311-66200.000 529.79 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 385-311-65200.000 10.86 CINTAS CORPORATION #630 326020 11/17/2025 JANITORIAL SUPPLIES 385-311-65600.000 30.27 O'REILLY AUTO PARTS 326122 11/21/2025 7358 - OIL FILTER/MOTOR OIL 385-311-65000.000 45.16 ROBIN WARBEY CONSULTING 159 11/21/2025 IT CONSULTING SERVICES FY 2…385-125-63200.000 3,052.50 VERIZON WIRELESS 153 11/17/2025 FIRE DEPT TABLETS DATA 385-125-61700.000 176.83 CHARTER COMMUNICATIONS 326019 11/17/2025 INTERNET SERVICE 385-125-61700.000 599.98 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 385-125-64600.000 41.99 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 385-160-64600.000 41.99 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 385-311-64600.000 41.99 TYLER TECHNOLOGIES 326058 11/17/2025 PCI SERVICE FEE 385-125-61700.000 90.00 GOLDEN STATE TRUCK & TRAI… 326032 11/17/2025 8411 - AIR LEAK REPAIR 385-311-66200.000 643.65 DAVE'S REPAIR SERVICE 326023 11/17/2025 FUEL PUMP REPAIRS 385-311-66300.000 832.47 VERIZON 152 11/17/2025 GPS SERVICES 385-311-66200.000 859.89 STATE OF CA DEPT. OF JUSTICE 326127 11/21/2025 FINGERPRINT SERVICES - CITY… 385-160-68100.000 343.00 O'REILLY AUTO PARTS 326122 11/21/2025 7346 - CABIN FILTER 385-311-65000.000 91.80 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 385-311-66100.000 150.98 GOLDEN STATE TRUCK & TRAI… 326154 12/03/2025 8411 - GAUGE, WATER LEVEL, …385-311-65000.000 1,014.41 MY JEEP-CHRYSLER-DODGE-R… 326120 11/21/2025 7345 - REPAIR/SERVICE 385-311-66200.000 256.76 CIVICPLUS 147 11/17/2025 NEW DOMAIN SSL 385-125-61700.000 66.75 16 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 12 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 385-311-65200.000 10.86 CINTAS CORPORATION #630 326020 11/17/2025 JANITORIAL SUPPLIES 385-311-65600.000 30.27 O'REILLY AUTO PARTS 326122 11/21/2025 7538 - BOLT TERM 385-311-65700.000 9.84 PROACTIVE WORK HEALTH SE… 326046 11/17/2025 EMPLOYMENT PHYSICAL - E. V…385-160-68100.000 240.00 AT&T 326103 11/21/2025 INTERNET SERVICE - CIVIC CE… 385-125-61700.000 1,515.74 SALINAS VALLEY FORD 160 11/21/2025 7349 - ROTOR AND BLADES 385-311-65000.000 820.43 GREENFIELD TRUE VALUE 326155 12/03/2025 BRASS COMB PADLOCK 385-311-65900.000 76.42 GREENFIELD TRUE VALUE 326155 12/03/2025 COMBO PADLOCK 385-311-65900.000 10.95 ANA M. CORDERO 326012 11/17/2025 SPANISH ORAL TESTS 385-160-68100.000 270.00 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 385-311-66100.000 87.52 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 385-311-65200.000 10.86 CINTAS CORPORATION #630 326145 12/03/2025 JANITORIAL SUPPLIES 385-311-65600.000 30.27 GREENFIELD TRUE VALUE 326155 12/03/2025 SINGLE SIDED KEY/T-HINGE 385-311-65900.000 25.74 GREENFIELD TRUE VALUE 326155 12/03/2025 5" T HINGE/LOCK 385-311-65700.000 18.55 TPX COMMUNICATIONS 326178 12/03/2025 TELEPHONE SERVICES 385-125-64500.000 2,169.29 ANA M. CORDERO 326101 11/21/2025 SPANISH ORAL TEST - A. CHIQ… 385-160-68100.000 135.00 O'REILLY AUTO PARTS 326166 12/03/2025 TAPE - SHOP 385-311-65700.000 9.18 O'REILLY AUTO PARTS 326166 12/03/2025 NITRILE GLOVES 385-311-65700.000 87.59 SALINAS VALLEY FORD 173 12/03/2025 FILTERS 385-311-65000.000 175.77 AGILE OCCUPATIONAL MEDIC… 326137 12/03/2025 EMPLOYMENT PHYSICAL SERV…385-160-63900.000 360.00 AGILE OCCUPATIONAL MEDIC… 326137 12/03/2025 EMPLOYMENT PHYSICAL SERV…385-160-68100.000 290.00 URETSKY SECURITY 174 12/03/2025 BACKGROUND CHECK - D. TRU…385-160-68100.000 1,467.00 PACIFIC GAS & ELECTRIC 171 12/03/2025 CITY CAMERAS 385-125-61700.000 1,210.85 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 385-311-65200.000 11.23 CINTAS CORPORATION #630 326145 12/03/2025 JANITORIAL SUPPLIES 385-311-65600.000 37.75 ANTHEM - BLUE CROSS DFT0007008 11/20/2025 INSURANCE FY 2025-2026 385-180-52510.000 135,188.52 STATE STREET BANK & TRUST … DFT0006995 11/21/2025 Defer Comp-Management 385-22430 150.00 STATE STREET BANK & TRUST … DFT0006996 11/21/2025 Defer Comp-Mid Management 385-22430 1.61 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 385-22430 150.00 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 385-22225 101.74 Internal Revenue Service DFT0007004 11/21/2025 Medicare 385-22215 245.86 Internal Revenue Service DFT0007005 11/21/2025 Social Security 385-22215 1,051.26 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 385-22220 373.59 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 385-22210 897.09 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 385-22225 53.47 Internal Revenue Service DFT0007010 11/25/2025 Medicare 385-22215 129.24 Internal Revenue Service DFT0007011 11/25/2025 Social Security 385-22215 552.58 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 385-22220 216.98 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 385-22210 533.11 TARGETSOLUTIONS, LLC 326176 12/03/2025 FIRE- TARGET SOLUTIONS 385-125-61700.000 7,068.63 Fund 385 - INTERNAL SERVICE Total: 168,898.03
Fund: 390 - CAPITAL PROJECTS FUND
NJA ARCHITECTURE 326164 12/03/2025 NEW COMMUNITY CENTER-A… 390-390-89141.000 67,364.29 MNS ENGINEERS, INC. 169 12/03/2025 2023 PAVEMENT MANAGEM… 390-390-83142.000 832.50 Fund 390 - CAPITAL PROJECTS FUND Total: 68,196.79
Fund: 503 - SEWER FUND
R G FABRICATION 326048 11/17/2025 REPAIR TWO RIPPER POINTS 503-335-66300.000 771.20 CAL-COAST MACHINERY INC. 326017 11/17/2025 7730 - LEFT FRONT HUB LEAK … 503-335-66300.000 2,914.69 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 503-333-64100.000 1,945.38 PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 503-335-64100.000 4,159.16 GREEN RUBBER-KENNEDY AG 326034 11/17/2025 CABLE TIE/WORM GEAR CLA… 503-335-65700.000 151.68 U.S. BANK 326062 11/19/2025 BURT INDUSTRIAL SUPPLY - PI… 503-335-65700.000 78.93 U.S. BANK 326062 11/19/2025 SIGNATURE IRRIGATION - WE… 503-335-65700.000 -53.38 U.S. BANK 326062 11/19/2025 TRUDOOR - WASTE WATER PL… 503-335-65900.000 2,664.44 U.S. BANK 326062 11/19/2025 AMAZON - BOTTLE WATER HO…503-191-61400.000 14.59 GREEN RUBBER-KENNEDY AG 326112 11/21/2025 NITRILE GLOVES 503-335-65700.000 233.57 GREENFIELD TRUE VALUE 326036 11/17/2025 LUMBER & BLDG SUPPLIES 503-335-65900.000 22.16 OFFICE DEPOT 326045 11/17/2025 OFFICE SUPPLIES - FINANCE D… 503-191-61400.000 24.39 GREENFIELD TRUE VALUE 326036 11/17/2025 WWTP - OFFICE DOOR FIXED 503-335-65900.000 5.66 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 503-335-65200.000 106.23 17 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 13 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount GREENFIELD TRUE VALUE 326036 11/17/2025 WWTP OFFICE DOOR SUPPLIES 503-335-65900.000 8.26 TRI-CITIES DISPOSAL 326057 11/17/2025 WWTP - SLUDGE DISPOSAL 503-335-63800.000 7,511.13 GONZALES IRRIGATION SYST… 326033 11/17/2025 WWTP - 6" LAYFLAT AND 6" P… 503-390-85800.000 540.17 GREENFIELD TRUE VALUE 326036 11/17/2025 WWTP - WINDOW FIX 503-335-65900.000 10.93 PURE WATER 326047 11/17/2025 WATER - FINANCE DEPT 503-191-61400.000 8.52 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 503-330-64600.000 107.47 G&C CONSULTING, INC. 148 11/17/2025 CONSULTING SERVICES 503-330-63700.000 450.00 G&C CONSULTING, INC. 148 11/17/2025 CONSULTING SERVICES 503-335-63700.000 1,350.00 FLUID RESOURCE MANAGEM… 326030 11/17/2025 HERO - W/WW PORTAL SUBS… 503-335-63900.000 1,405.00 HYDROSCIENCE ENGINEERS, I… 326114 11/21/2025 NEW WWTP DESIGN AND IM… 503-390-89133.000 945.00 WALLACE GROUP 326059 11/17/2025 CCTV COORDINATION SUPPO… 503-390-85825.000 30.25 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 503-335-66100.000 912.61 GREEN RUBBER-KENNEDY AG 326112 11/21/2025 PPE EQUIPMENT FOR NEW E… 503-335-65200.000 282.26 GREEN RUBBER-KENNEDY AG 326112 11/21/2025 PPE EQUIPMENT FOR NEW E… 503-335-65700.000 46.77 OR-TEC, INC. 157 11/21/2025 WWTP-BELT PRESS, SWITCH … 503-335-66400.000 527.00 GREEN RUBBER-KENNEDY AG 326112 11/21/2025 NITRILE GLOVES/TBOLT CLAM… 503-335-65700.000 81.63 GREEN RUBBER-KENNEDY AG 326112 11/21/2025 SAFETY OVERAL/SUIT 503-335-65700.000 263.66 USA BLUEBOOK 326181 12/03/2025 STRIP CHART ROLLS 503-335-65700.000 535.08 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 503-335-65200.000 73.19 ROBERT D. NIEHAUS, INC. 326168 12/03/2025 SEWER RATE AND CONNECTI… 503-330-73600.000 2,960.00 GREENFIELD 101, INC. 156 11/21/2025 7939 - CAR WASH 503-335-65100.000 8.00 CLEATH-HARRIS GEOLOGISTS, …326106 11/21/2025 GROUNDWATER MONITORIN… 503-335-63800.000 8,567.10 O'REILLY AUTO PARTS 326122 11/21/2025 GREASE 503-335-65700.000 55.78 SWIFT TECTONICS, INC. 326129 11/21/2025 EMERGENCY WASTEWATER D… 503-390-85800.000 19,544.32 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 503-335-66100.000 1,115.87 O'REILLY AUTO PARTS 326166 12/03/2025 BLUE DEF - TRASNFER PUMP 503-335-66300.000 50.15 GREENFIELD TRUE VALUE 326155 12/03/2025 SUPPLIES - EFFLUENT PIPES 503-335-65700.000 22.83 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 503-335-65200.000 129.23 PATRICK HEADLEY 326124 11/21/2025 BOOTS REIMBURSEMENT FY 2…503-335-65200.000 100.00 O'REILLY AUTO PARTS 326166 12/03/2025 ANTIFREEZE 503-335-65700.000 25.17 O'REILLY AUTO PARTS 326166 12/03/2025 MOTOR OIL - TRASH PUMP 503-335-66300.000 82.11 OR-TEC, INC. 170 12/03/2025 OR-TEC MARK II SLUDGE DEW… 503-335-63900.000 10,750.00 O'REILLY AUTO PARTS 326166 12/03/2025 BLUE DEF 503-335-66300.000 52.53 O'REILLY AUTO PARTS 326166 12/03/2025 BLUE DEF - TRANSFER PUMP 503-335-66300.000 -50.15 O'REILLY AUTO PARTS 326166 12/03/2025 MOTOR OIL 503-335-65700.000 125.90 FLUID RESOURCE MANAGEM… 326153 12/03/2025 TYLER LIFTSTATION MAINTEN… 503-333-66400.000 3,113.75 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 503-335-65200.000 80.00 SEIU Local 521 326074 11/20/2025 COPE - Union Dues 503-22420 5.52 SEIU Local 521 326074 11/20/2025 Union Dues 503-22420 155.63 STATE STREET BANK & TRUST … DFT0006990 11/21/2025 Defer Comp-Misc Employees 503-22430 106.60 STATE STREET BANK & TRUST … DFT0006995 11/21/2025 Defer Comp-Management 503-22430 105.00 STATE STREET BANK & TRUST … DFT0006996 11/21/2025 Defer Comp-Mid Management 503-22430 50.00 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 503-22430 90.01 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 503-22225 307.08 Internal Revenue Service DFT0007004 11/21/2025 Medicare 503-22215 742.12 Internal Revenue Service DFT0007005 11/21/2025 Social Security 503-22215 3,172.94 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 503-22220 885.09 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 503-22210 2,134.46 FLUID RESOURCE MANAGEM… 326153 12/03/2025 WWTP - OPERATIONS 503-335-63800.000 24,879.73 FLUID RESOURCE MANAGEM… 326153 12/03/2025 WWTP - EFFLUENT PUMP REP… 503-335-66400.000 1,152.50 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 503-22225 9.81 Internal Revenue Service DFT0007010 11/25/2025 Medicare 503-22215 23.72 Internal Revenue Service DFT0007011 11/25/2025 Social Security 503-22215 101.14 STATE OF CALIFORNIA EDD DFT0007012 11/25/2025 State Withholding 503-22220 0.32 Internal Revenue Service DFT0007013 11/25/2025 Federal Tax Withholding 503-22210 0.24 AMERICAN FAMILY LIFE DFT0007033 12/04/2025 NOVEMBER 2025 503-22440 20.58 SEIU Local 521 326188 12/04/2025 COPE - Union Dues 503-22420 5.51 SEIU Local 521 326188 12/04/2025 Union Dues 503-22420 235.26 Fund 503 - SEWER FUND Total: 109,043.48
18 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 14 of 20
Vendor Name Payment Number Payment Date Description (Item) Account Number Amount Fund: 504 - WATER FUND
PACIFIC GAS & ELECTRIC 151 11/17/2025 MONTHLY UTILITIES 504-345-64100.000 19,806.96 U.S. BANK 326062 11/19/2025 AMAZON - BOTTLE WATER HO…504-191-61400.000 14.59 OFFICE DEPOT 326045 11/17/2025 OFFICE SUPPLIES - FINANCE D… 504-191-61400.000 24.39 GREEN RUBBER-KENNEDY AG 326112 11/21/2025 BALL VALVE 504-345-65700.000 51.43 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 504-345-65200.000 111.73 CERTIFIED LABORATORIES 326018 11/17/2025 FLOW LUBE 504-345-65700.000 361.57 ULINE 326131 11/21/2025 OIL SORBENT BOOM 504-345-65700.000 373.31 G&C CONSULTING, INC. 148 11/17/2025 GM SERVICES 504-12393 3,000.00 G&C CONSULTING, INC. 148 11/17/2025 GM SERVICES 504-390-86206.000 3,000.00 PURE WATER 326047 11/17/2025 WATER - FINANCE DEPT 504-191-61400.000 8.52 VERIZON WIRELESS 161 11/21/2025 CELL PHONES - PW 504-340-64600.000 107.47 FLUID RESOURCE MANAGEM… 326030 11/17/2025 HERO - W/WW PORTAL SUBS… 504-345-63900.000 495.00 SOUTHERN COUNTIES LUBRIC… 326053 11/17/2025 GASOLINE/DIESEL 504-340-66100.000 912.61 GREEN RUBBER-KENNEDY AG 326112 11/21/2025 PPE EQUIPMENT FOR NEW E… 504-345-65200.000 282.26 AT&T 326102 11/21/2025 WATER LINES 504-345-64500.000 66.92 A TOOL SHED, INC. 326010 11/17/2025 14" CONCRETE BLADE 504-345-63900.000 31.00 CINTAS CORPORATION #630 326020 11/17/2025 UNIFORMS 504-345-65200.000 78.68 A TOOL SHED, INC. 326098 11/21/2025 14" CONCRETE BLADE RENTAL 504-345-63900.000 106.76 SOUTHERN COUNTIES LUBRIC… 326126 11/21/2025 GASOLINE/DIESEL 504-340-66100.000 1,115.87 GREENFIELD TRUE VALUE 326155 12/03/2025 CMP SLEEVE - SAMPLING STAT…504-345-65700.000 4.58 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - ARROYO SE… 504-12105 110.00 LOZANO SMITH, LLP 167 12/03/2025 LEGAL SERVICES - ARROYO SE… 504-390-86206.000 110.00 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 504-345-65200.000 134.71 PATRICK HEADLEY 326124 11/21/2025 BOOTS REIMBURSEMENT FY 2…504-345-65200.000 100.00 HACH COMPANY 326156 12/03/2025 DR300 POCKET COLORIMETER 504-345-65700.000 797.38 A TOOL SHED, INC. 326135 12/03/2025 14" CONCRETE CUT OFF SAW … 504-345-63900.000 132.20 CINTAS CORPORATION #630 326145 12/03/2025 UNIFORMS 504-345-65200.000 96.88 SEIU Local 521 326074 11/20/2025 COPE - Union Dues 504-22420 15.26 SEIU Local 521 326074 11/20/2025 Union Dues 504-22420 218.10 STATE STREET BANK & TRUST … DFT0006990 11/21/2025 Defer Comp-Misc Employees 504-22430 106.59 STATE STREET BANK & TRUST … DFT0006995 11/21/2025 Defer Comp-Management 504-22430 104.99 STATE STREET BANK & TRUST … DFT0006996 11/21/2025 Defer Comp-Mid Management 504-22430 50.00 STATE STREET BANK & TRUST … DFT0006997 11/21/2025 Defer Comp-Misc Employees 504-22430 37.49 STATE OF CALIFORNIA EDD DFT0007003 11/21/2025 SDI 504-22225 263.02 Internal Revenue Service DFT0007004 11/21/2025 Medicare 504-22215 635.74 Internal Revenue Service DFT0007005 11/21/2025 Social Security 504-22215 2,718.36 STATE OF CALIFORNIA EDD DFT0007006 11/21/2025 State Withholding 504-22220 759.45 Internal Revenue Service DFT0007007 11/21/2025 Federal Tax Withholding 504-22210 1,724.98 FLUID RESOURCE MANAGEM… 326153 12/03/2025 WATER SYSTEM MANAGEME… 504-345-63900.000 14,405.00 STATE OF CALIFORNIA EDD DFT0007009 11/25/2025 SDI 504-22225 8.24 Internal Revenue Service DFT0007010 11/25/2025 Medicare 504-22215 19.90 Internal Revenue Service DFT0007011 11/25/2025 Social Security 504-22215 85.20 AMERICAN FAMILY LIFE DFT0007033 12/04/2025 NOVEMBER 2025 504-22440 20.58 SEIU Local 521 326188 12/04/2025 COPE - Union Dues 504-22420 15.27 SEIU Local 521 326188 12/04/2025 Union Dues 504-22420 222.55 Fund 504 - WATER FUND Total: 52,845.54
Grand Total: 1,016,611.77
19 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 15 of 20
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 341,512.11
102 - Fire General 52,075.32
105 - Community Outreach 70,463.02
200 - SUPPLEMENTAL LAW ENFORCEMENT 4,765.13
201 - POLICE - OTHER GRANTS 480.00
220 - Supplemental Transactions & Use Tax Fund (V & W) 56,782.51 230 - GAS TAX FUND 1,911.06
263 - LLM #1 - LEXINGTON 3,599.86
264 - LLM #2 - TERRA VERDE, ETC 15,772.60
265 - SMD #1 359.65
266 - SMD #2 360.08
267 - Vintage Meadows LLMD #3 60.99
297 - GREENFIELD SCIENCE WORKSHOP 16,276.27
380 - VEHICLE AND EQUIPMENT REPLACEMENT 53,209.33
385 - INTERNAL SERVICE 168,898.03
390 - CAPITAL PROJECTS FUND 68,196.79
503 - SEWER FUND 109,043.48
504 - WATER FUND 52,845.54
Grand Total: 1,016,611.77
Account Summary
Account Number Account Name Payment Amount
100-101-63100.000 Administration Services 644.20
100-101-64600.000 Cell Phone Charges 190.05
100-101-67100.000 Meetings & Conferences 932.16
100-110-63900.000 General Services 124.00
100-110-64600.000 Cell Phone Charges 83.98
100-110-67100.000 Meetings & Conferences 775.00
100-110-67200.000 Other Training 97.80
100-111-61200.000 Printing and Copying 206.48
100-111-63900.000 General Services 255.00
100-111-64100.000 Electricity 1,883.95
100-111-64200.000 Gas Utility 614.68
100-111-65600.000 Janitorial Supplies 597.00
100-111-65900.000 Building Maintenance S… 411.22
100-111-66100.000 Gasoline & Oil 79.49
100-12351 Accounts Receivable - C… 3,765.94
100-12392 Accounts Receivable - E… -4.00
100-150-63100.000 Administration Services 18,667.47
100-170-67100.000 Meetings & Conferences 555.76
100-190-61400.000 Office Supplies 82.27
100-190-64600.000 Cell Phone Charges 41.99
100-190-67100.000 Meetings & Conferences 1,180.77
100-190-67300.000 Other Meals & Travel 72.63
100-191-64400.000 Waste Disposal 81,138.99
100-201-61100.000 Postage 38.90
100-201-61200.000 Printing and Copying 1,271.56
100-201-61400.000 Office Supplies 277.80
100-201-65100.000 General Operating Suppl… 173.22
100-201-65200.000 Uniforms/Personnel Equ… 228.58
100-201-65600.000 Janitorial Supplies 236.14
100-201-65900.000 Building Maintenance S… 150.99
100-201-67200.000 Other Training 1,488.95
100-201-68200.000 Community Outreach 559.60
100-215-63400.000 Police Services 97,911.45
100-215-64500.000 Phone Charges 6,033.87
100-215-64600.000 Cell Phone Charges 1,946.32
20 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 16 of 20
Account Summary
Account Number Account Name Payment Amount
100-215-65100.000 General Operating Suppl… 176.99
100-215-65400.000 Police Supplies 140.63
100-215-66100.000 Gasoline & Oil 7,197.31
100-215-67200.000 Other Training 6,403.33
100-215-71400.000 Police Equipment 510.33
100-215-74100.000 DOJ Asset Forfeiture and… 2,987.62
100-22210 Federal Withholding Tax… 16,784.86
100-22215 FICA Payable 22,606.45
100-22220 State Withholding Tax P… 6,136.88
100-22225 S.D.I. Payable 2,000.05
100-22410 G.P.O.A. Union Dues Pay… 640.00
100-22415 G.P.S.A. Union Dues Pay… 600.00
100-22420 S.E.I.U. Union Dues Paya… 687.83
100-22430 Deferred Comp Payable 3,929.61
100-22431 Roth 3,431.47
100-22435 PERS Loan Payable 1,030.81
100-22440 AFLAC Insurance Payable 2,213.80
100-22491 MBASIA 244.15
100-22569 Planning Deposits - Appl… 1,852.50
100-22570 Planning Deposits - 802 … 292.50
100-230-63400.000 Animal Control Services 142.14
100-230-64600.000 Cell Phone Charges 80.00
100-24723 Civil Review Deposit - 29… 1,200.00
100-310-61400.000 Office Supplies 124.37
100-310-65100.000 General Operating Suppl… 28.08
100-310-67300.000 Other Meals & Travel 4.00
100-320-64400.000 Waste Disposal 6,269.09
100-320-64600.000 Cell Phone Charges 20.99
100-320-65200.000 Uniforms / Personnel Eq… 566.87
100-320-65700.000 Public Works Supplies 344.69
100-320-66100.000 Gasoline & Oil 1,219.25
100-550-64100.000 Electricity 683.78
100-550-64600.000 Cell Phone Charges 20.99
100-550-65200.000 Uniforms/Personnel Equ… 566.87
100-550-65900.000 Building Maintenance S… 221.39
100-550-66100.000 Gasoline & Oil 1,545.48
100-550-66300.000 General Operations Equi… 272.16
100-551-61400.000 Office Supplies 105.95
100-551-63500.000 Recreation Services 3,756.30
100-551-63900.000 General Services 20.39
100-551-64100.000 Electricity 419.51
100-551-64200.000 Gas Utility 16.50
100-551-64600.000 Cell Phone Charges 214.95
100-551-65100.000 General Operating Suppl… 7.95
100-551-65600.000 Jantorial Supplies 79.02
100-551-66100.221 Gasoline & Oil 159.05
100-551-67200.000 Other Training … 70.00
100-590-64100.000 Electricity 622.39
100-590-64200.000 Gas Utility 33.98
100-601-61400.000 Office Supplies 243.16
100-601-63100.000 Adminstration Servicess 250.00
100-601-63600.000 Community Developmen… 19,500.00
100-601-64600.000 Cell Phone Charges 41.99
100-601-66100.000 Gasoline & Oil 79.49
102-22210 Federal Withholding Tax… 7,555.14
102-22215 FICA Payable 7,310.46
102-22220 State Withholding Tax P… 3,358.81
102-22225 S.D.I Payable 781.74
21 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 17 of 20
Account Summary
Account Number Account Name Payment Amount
102-22410 Union Dues Payable 350.00
102-22430 Deferred Comp Payable 528.33
102-22450 Wage Garnishments Pay… 346.15
102-250-61400.000 Office Supplies 198.16
102-250-63600.000 Community Developmen… 1,202.50
102-250-64100.000 Electricity 1,047.74
102-250-64200.000 Gas Utility 156.70
102-250-64600.000 Cell Phone Charges 167.96
102-250-64900.000 Other Utilities 16,305.69
102-250-65100.000 General Operating Suppl… 406.15
102-250-65200.000 Uniforms/Personnel Equ… 696.20
102-250-65400.000 Firefighter Supplies/Prev… 52.55
102-250-65600.000 Jantorial Supplies 325.85
102-250-65900.000 Building Maintenance S… 902.55
102-250-66100.000 Gasoline & Oil 2,769.72
102-250-66300.000 General Operations Equi… 7,082.23
102-250-67400.000 Certifications 530.69
105-105-61400.000 Office Supplies 104.43
105-105-63900.000 General Services 54,638.39
105-105-64600.000 Cell Phone Charges 130.99
105-105-65100.000 General Services 66.92
105-105-66100.000 Gasoline & Oil 79.49
105-105-67100.000 Meetings & Conferences 736.30
105-105-67300.000 Other Meals & Travel 18.93
105-105-68200.000 Community Outreach 2,909.53
105-105-78100.000 Community Events 10,066.72
105-22210 Federal Withholding Tax… 459.10
105-22215 FICA Payable 979.62
105-22220 State Withholding Tax P… 158.32
105-22225 S.D.I. Payable 76.84
105-22430 Deferred Comp Payable 37.44
200-205-65100.000 General Operating Suppl… 700.00
200-205-67200.000 Other Training 4,065.13
201-215-65412.000 STEP Grant Expenses 24.50
201-215-65414.000 CHP Cannabis Tax Fund … 455.50
220-215-71400.000 Police Equipment 940.86
220-22210 Federal Withholding Tax… 20,172.65
220-22215 FICA Payable 18,446.16
220-22220 State Withholding Tax P… 8,479.51
220-22225 S.D.I. Payable 1,997.64
220-22410 G.P.O.A. Union Dues Pay… 2,130.00
220-22415 G.P.S.A. Union Dues Pay… 600.00
220-22420 S.E.I.U. Union Dues Paya… 161.55
220-22430 Deferred Comp Payable 3,733.83
220-605-64600.000 Cell Phone Charges 120.31
230-320-63700.000 Public Works Services 613.57
230-320-64100.000 Electricity 1,297.49
263-22210 Federal Withholding Tax… 80.22
263-22215 FICA Payable 222.34
263-22220 State Withholding Tax P… 25.98
263-22225 S.D.I. Payable 17.45
263-22420 S.E.I.U. Union Dues Paya… 11.86
263-22430 Deferred Comp Payable 2.50
263-360-63900.000 General Services 2,550.00
263-360-64100.000 Electricity 689.51
264-22210 Federal Withholding Tax… 80.22
264-22215 FICA Payable 222.34
264-22220 State Withholding Tax P… 25.98
22 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 18 of 20
Account Summary
Account Number Account Name Payment Amount
264-22225 S.D.I. Payable 17.45
264-22420 S.E.I.U. Union Dues Paya… 11.86
264-22430 Deferred Comp Payable 2.50
264-360-63900.000 General Services 14,250.00
264-360-64100.000 Electricity 1,065.08
264-360-65700.000 Public Works Supplies 97.17
265-22210 Federal Withholding Tax… 80.10
265-22215 FICA Payable 221.90
265-22220 State Withholding Tax P… 25.95
265-22225 S.D.I. Payable 17.41
265-22420 S.E.I.U. Union Dues Paya… 11.79
265-22430 Deferred Comp Payable 2.50
266-22210 Federal Withholding Tax… 80.19
266-22215 FICA Payable 222.24
266-22220 State Withholding Tax P… 25.93
266-22225 S.D.I. Payable 17.41
266-22420 S.E.I.U. Union Dues Paya… 11.81
266-22430 Deferred Comp Payable 2.50
267-360-64100.000 Electricity 60.99
297-22210 Federal Withholding Tax… 1,020.67
297-22215 FICA Payable 2,448.32
297-22220 State Withholding Tax P… 361.51
297-22225 S.D.I. Payable 192.03
297-22430 Deferred Comp Payable 879.00
297-43682.000 TAMC Grant 900.00
297-597-64100.000 Electricity 853.51
297-597-64200.000 Gas Utility 10.24
297-597-64600.000 Cell Phone Charges 130.97
297-597-65500.000 Recreation Supplies 2,270.11
297-597-66100.000 Gasoline & Oil 477.37
297-597-69100.000 TAMC Expenditure 754.59
297-598-65100.202 General Operating Suppl… 512.00
297-598-65100.205 General Operating Suppl… 1,284.96
297-598-65100.206 General Operating Suppl… 3,180.99
297-598-65100.302 General Operating Suppl… 1,000.00
380-390-81541.000 Fire Command Vehicle R… 53,209.33
385-125-61400.000 Office Supplies 335.29
385-125-61700.000 Software Maintenance C… 11,849.57
385-125-63200.000 Technology Services 3,052.50
385-125-64500.000 Phone Charges 2,169.29
385-125-64600.000 Cell Phone Charges 41.99
385-125-65300.000 Technology Supplies 1,566.21
385-160-61400.000 Office Supplies 104.30
385-160-61500.000 Small Office Equipment 493.82
385-160-63900.000 General Services 360.00
385-160-64600.000 Cell Phone Charges 41.99
385-160-68100.000 Recruitment 2,745.00
385-160-68300.000 Memberships 75.00
385-180-52510.000 Health Insurance 135,188.52
385-22210 Federal Withholding Tax… 1,430.20
385-22215 FICA Payable 1,978.94
385-22220 State Withholding Tax P… 590.57
385-22225 S.D.I. Payable 155.21
385-22430 Deferred Comp Payable 301.61
385-311-64200.000 Gas Utility 8.11
385-311-64600.000 Cell Phone Charges 41.99
385-311-65000.000 Vehicle & Equip. Parts & … 2,147.57
385-311-65200.000 Uniforms / Personnel Eq… 43.81
23 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 19 of 20
Account Summary
Account Number Account Name Payment Amount
385-311-65600.000 Janitorial Supplies 229.51
385-311-65700.000 Public Works Supplies 222.34
385-311-65900.000 Building Maintenance S… 113.11
385-311-66100.000 Gasoline & Oil 238.50
385-311-66200.000 Vehicle and Equipment … 2,540.61
385-311-66300.000 General Operations Equi… 832.47
390-390-83142.000 3-Year Street Rehabilitat… 832.50
390-390-89141.000 New Community Center 67,364.29
503-191-61400.000 Office Supplies 47.50
503-22210 Federal Withholding Tax… 2,134.70
503-22215 FICA Payable 4,039.92
503-22220 State Withholding Tax P… 885.41
503-22225 S.D.I. Payable 316.89
503-22420 S.E.I.U. Union Dues Paya… 401.92
503-22430 Deferred Comp Payable 351.61
503-22440 AFLAC Insurance Payable 20.58
503-330-63700.000 Public Works Services 450.00
503-330-64600.000 Cell Phone Charges 107.47
503-330-73600.000 Studies 2,960.00
503-333-64100.000 Electricity 1,945.38
503-333-66400.000 Sewer Operations Equi… 3,113.75
503-335-63700.000 Public Works Services 1,350.00
503-335-63800.000 Sewer & Water Services 40,957.96
503-335-63900.000 General Services 12,155.00
503-335-64100.000 Electricity 4,159.16
503-335-65100.000 General Operating Suppl… 8.00
503-335-65200.000 Uniforms / Personnel Eq… 770.91
503-335-65700.000 Public Works Supplies 1,567.62
503-335-65900.000 Building Maintenance S… 2,711.45
503-335-66100.000 Gasoline & Oil 2,028.48
503-335-66300.000 General Equipment Ope… 3,820.53
503-335-66400.000 Sewer Operations Eqt M… 1,679.50
503-390-85800.000 Emergency Repairs Was… 20,084.49
503-390-85825.000 CCTV Sewer Collection S… 30.25
503-390-89133.000 New WWTP Design 2022 945.00
504-12105 Accounts Receivable 110.00
504-12393 Clark Colony - GSP Impl… 3,000.00
504-191-61400.000 Office Supplies 47.50
504-22210 Federal Withholding Tax… 1,724.98
504-22215 FICA Payable 3,459.20
504-22220 State Withholding Tax P… 759.45
504-22225 S.D.I. Payable 271.26
504-22420 S.E.I.U. Union Dues Paya… 471.18
504-22430 Deferred Comp Payable 299.07
504-22440 AFLAC Insurance Payable 20.58
504-340-64600.000 Cell Phone Charges 107.47
504-340-66100.000 Gasoline & Oil 2,028.48
504-345-63900.000 General Services 15,169.96
504-345-64100.000 Electricity 19,806.96
504-345-64500.000 Phone Charges 66.92
504-345-65200.000 Uniforms / Personnel Eq… 804.26
504-345-65700.000 Public Works Supplies 1,588.27
504-390-86206.000 GSA - GSP Implementati… 3,110.00
Grand Total: 1,016,611.77
Project Account Summary
Project Account Key Payment Amount
**None** 1,016,611.77
24 Expense Approval Report Payment Dates: 11/14/2025 - 12/4/2025 12/4/2025 2:56:58 PM Page 20 of 20
Project Account Summary
Project Account Key Payment Amount
**None**
Grand Total: 1,016,611.77
25 City Council Minutes
November 18, 2025
Page | 1
CITY COUNCIL MINUTES
MEETING OF NOVEMBER 18, 2025
CALL TO ORDER
Mayor White called the meeting to order at 6:00 p.m.
ROLL CALL
PRESENT: Mayor White, Mayor Pro-tem Rodriguez, Councilmembers Ortiz, Jones and Garcia ABSENT: None
STAFF: City Manager Wood, Captain Paredes, Economic & Community Development Director Mugan, Public Works Director Tugel, Recreation Director Perez, City Attorney Thompson, City Clerk Rathbun
GUESTS: Gail Stewart West, Gene Plaskett, Bob Urquides, Celina Moreno, Elisa Raya, Brenda Garcia, Rosa Manriquez, Gloria Villalobos, Yolanda Romero, Juana Vasquez, Lucia Belman, Francisco & Margarita Uribe, Maria Lopez, Maricela Lucero, Eufenia Martinez, Salamos Flores, Juan & Concha Woo, Bulmaro Flores, Maria Pacheco, Josefina Morales, Jose Alliolo, Juan Valenzuela, Jose Ocegueda, Migel Bonderas, Pablo Jimenez, Rita Rangel, Jaime Rangel, Oliver Lopez, Ma Cruz Nunez, Sal Trujillo, Jose Romero, Michael Romero, Silka Saavedra
INVOCATION BY PASTOR GENE PLASKETT
Invocation by Pastor Gene Plaskett.
PLEDGE OF ALLEGIANCE
All recited the Pledge of Allegiance.
AGENDA REVIEW
No changes made.
PUBLIC COMMENTS FROM THE AUDIENCE REGARDING ITEMS NOT ON THE AGENDA Ernie Gallardo stated that there was a parking issue. He stated that there were a lot of people picking up their kids from Oak Avenue School and they were parking and blocking the driveways. He stated that if they called the Police Department and the cars would be gone by the time the police got there. He also stated that people were parking their cars in front of fire hydrants and in the bus zones as well as parking near the intersections which was a direct violation of the new law. He suggested that the police stop warning people and start citing them.
Bob Urquides commended everyone involved for the Veterans’ banners. He also stated that there needed to be a light installed at the corner of El Camino Real and Cherry because it was very dark at that intersection.
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Brenda Garcia Figueroa, representing the vendors at the Market at the Gazebo, stated that she was here today because at the last meeting not all Councilmembers were present and she wanted to make sure all Councilmembers were aware of what was going on. She also stated that it had been three weeks from the last meeting and there had not been a meeting set up with staff and the vendors. She stated that they had questions and would like to have that meeting.
Rosa Manriques stated that something that had caught her attention was the lack of stop signs on Oak Avenue on the bridge. She stated that it was dangerous area and stated that placing stop signs there would be helpful. She also stated that she looked over the park plan and that it was a great idea; however, she would appreciate an enclosed dog area.
Bulmaro Flores expressed his concerns regarding the Market at the Gazebo and asked that the City Council continue supporting the existing vendors.
Cecilia Moreno, resident and principal at Oak Avenue School, stated that she had a concern regarding the crosswalk that was right behind one of the stop signs. She stated that even though they have a crossing guard there, people drive so fast and suggested that a rapid flashing light be installed in order to bring extra safety measures so people could slow down.
Francisco Uribe read a letter asking for support of the Market at the Gazebo.
Marco Guerrero stated that he was one of the sons of Jose Romero, what was one of the Saturday Gazebo Market sellers and was here to speak regarding the potential changes to the market. He stated that the market was not just a market but a community. He stated that this was one of the cornerstones of the community. He stated that the rumor going around was that the proposed new manager would be charging at least triple the cost of the current fees and would remove all non-ag vendors. He stated that this would affect many vendors and the lifeline of some families and asked that the Council consider not changing the current market.
Juan Woo stated that he had been a vendor at the market since it was near the library. He stated that he sold jewelry, religious stuff and candles. He stated that the market started as a farmers’ market; however, it did not work, and he believed that the reason it did not work was because of the demographic of people that actually visit the market. He stated that the market was not a flea market; it was a market that sold a variety of things and that concept had been working for many years. He stated that if the Council still wanted a farmers’ market maybe they could combine it with the current flea market on Sundays and call it a Flea/Farmer’s Market. He stated that it had been a positive experience working with the City and would like to continue that concept.
Beatriz Diaz stated that LULAC 3298 was having a scholarship fundraiser selling donuts from Valley Donuts in Gonzales and they have sold over 200. She wanted to thank the Council and the community for the support. She also stated that she had concerns regarding the changes or potential closure of the Market at the Gazebo and asked that the Council not cancel it or make changes to it. She stated that the Harvest Festival booths were very expensive and stated that she would like to bring back the Broccoli Festival back at Oak Park.
COMMENTS FROM CITY COUNCIL
Councilmember Garcia thanked all the vendors from the Market at the Gazebo for being here. She stated that the market was nice and she appreciated all the different kinds of vendors. She also stated that she very much appreciated the banners for the Veterans and stated that she enjoyed the parade. She stated that she was looking forward to the Day of Thanks feast and stated that the organizers had been planning this event for about a year.
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November 18, 2025
Page | 3
Councilmember Ortiz stated that she was also having the same parking problem in her neighborhood and stated that vehicles were parked too close to the intersections. She stated that she thought it would be a good idea to paint the red curbs for all streets. She stated that the Market at the Gazebo was very successful and stated that this should be re-visited and a meeting should be set up in order to discuss this matter. She thanked everyone for their attendance and for being respectful at the meeting.
She stated that there were 18 Veterans banners and that there were a lot of people who still wanted to get more. She stated that they were getting ready for the Thanksgiving dinner and then she would go back to working on the banners. She stated that they had food for over 800 people. She stated that the number of things that had been donated and the generosity of so many businesses and people, it was heartwarming. She stated that they had over 75 volunteers and thanked everyone for their help and support.
Mayor Pro-tem Rodriguez congratulated everyone that was involved with the Veterans’ Day parade. She stated that she wanted to touch on storm preparedness stuff and wanted to make sure our residents were prepared. She stated that the vendors here had mentioned that some of the members of the Council were not here last meeting and wanted them to know that she does watch the meeting and was aware of the comments that were made regarding the market. She stated that she was happy to meet with the vendors. She wished everyone a happy and safe Thanksgiving.
Mayor White thanked Jose Sanchez for the Halloween contests and congratulated all the winners. He did remind all residents that they would be having a Christmas house decorating contest as well. He thanked the American Legion and everyone involved in the Veterans’ Parade. He stated that he attended Career Day at Oak Avenue School on November 5th and stated that he attended the senior social and there were over 130 people in attendance. He thanked Regina Gage, Meals on Wheels, Monterey County Food Bank and the community engagement department for such a successful event. He also stated that he attended the California Transportation Funding Regional Town Hall meeting last week in Watsonville and the main focus was that gas tax was declining and the need to find other ways to fund fixing roads.
CONSENT ITEMS
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Garcia to approve the consent items including Warrants #325855 through #326009 and Bank Drafts #6950 through #6988 in the amount of $1,219,399.27; approve Minutes of the October 28, 2025 City Council Meeting, Receive and File Monthly Departmental Reports – Finance / Greenfield Fire Department / Grants / Science Workshop adopt Resolution #2025-93, “A Resolution of the City Council of the City of Greenfield Correcting Account Numbers for Revenue and Expenditure Accounts Originally Adopted in Resolutions Numbers 2025-90 and 2025-92”. All in favor. Motion carried.
MAYOR’S PRESENTATIONS, PROCLAMATIONS, COMMUNICATIONS, RESOLUTIONS PRESENTATION – GREENFIELD RECREATION CENTER AND PARK PROJECT UPDATE Report and power point presentation was given by Recreation Director Perez.
PUBLIC HEARING
INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AMENDING CHAPTER 13.32 – SEWER RATES OF THE GREENFIELD
MUNICIPAL CODE
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November 18, 2025
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Staff report was given by City Attorney Thompson.
Mayor White opened the public hearing at 7:11 p.m.
Beatriz Diaz stated that she had an appointment with City Manager Wood to clarify some of her questions regarding this matter and better understand it. She asked why the City didn’t consider a bond for the sewer rate increase instead of it just on the homeowners.
Mayor White closed the public hearing at 7:13 p.m.
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Jones to introduce and read by title only, first reading, An Ordinance of the City Council of the City of Greenfield Amending Chapter
13.32 – Sewer Rates of the Greenfield Municipal Code. All in favor. Motion carried.
CITY COUNCIL BUSINESS
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD APPOINTING
MEMBERS TO THE GREENFIELD PARKS AND RECREATION COMMITTEE RESOLUTION #2025-94
Staff report was given by Recreation Director Perez. He stated that he received a third application for the committee and was requesting that the Council consider appointing all three applicants.
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Jones to adopt Resolution #2025-94, as amended, “A Resolution of the City Council of the City of Greenfield Appointing Members to the Greenfield Parks and Recreation Committee”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD TO EXTEND THE
AGREEMENT WITH FLUID RESOURCE MANAGEMENT (FRM) FOR CONTRACT INTERIM CHIEF
PLANT OPERATOR, INTERIM OPERATOR OF RECORD AND CONSULTING SERVICES FOR THE CITY OF GREENFIELD FOR A PERIOD OF (1) YEAR THROUGH NOVEMBER 13, 2026 RESOLUTION #2025-95
Staff report was given by Public Works Director Tugel.
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Garcia to adopt Resolution #2025-95, “A Resolution of the City Council of the City of Greenfield to Extend the Agreement with Fluid Resource Management (FRM) for Contract Interim Chief Plant Operator, Interim Operator of Record and Consulting Services for the City of Greenfield for a Period of (1) Year Through November 13, 2026”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ACCEPTING THE OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $65,000 AND APPROVE A $65,000 BUDGET APPROPRIATION FOR THE GRANT
RESOLUTION #2025-96
Staff report was given by Sgt. Gutierrez.
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Jones to adopt Resolution #2025-96, “A Resolution of the City Council of the City of Greenfield Accepting the Office of Traffic Safety Grant Funds in the Amount of $65,000 and Approve a $65,000 Budget Appropriation for the Grant”. All in favor. Motion carried.
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ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ACCEPTING THE OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $42,000 AND APPROVE A $42,000 BUDGET APPROPRIATION FOR THE GRANT
RESOLUTION #2025-97
Staff report was given by Sgt. Gutierrez.
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Garcia to adopt Resolution #2025-97, “A Resolution of the City Council of the City of Greenfield Accepting the Office of Traffic Safety Grant Funds in the Amount of $42,000 and Approve a $42,000 Budget Appropriation for the Grant”. All in favor. Motion carried.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ACCEPTING THE 2024 PAVEMENT MAINTENANCE PROJECT IMPROVEMENTS, COMPLETED BY VSS INTERNATIONAL, INC.
RESOLUTION #2025-98
Staff report was given by Public Works Director Tugel.
A MOTION by Mayor Pro-tem Rodriguez, seconded by Councilmember Garcia to adopt Resolution #2025-98, “A Resolution of the City Council of the City of Greenfield Accepting the 2024 Pavement Maintenance Project Improvements, Completed by VSS International, Inc.”. All in favor.
Motion carried.
BRIEF REPORTS ON CONFERENCES, SEMINARS, AND MEETINGS ATTENDED BY MAYOR AND
CITY COUNCIL
Mayor White reported on the AMBAG meeting and stated that they discussed the Human Services Transportation Plan and the 2050 Metropolitan Transportation Plan.
Councilmember Garcia reported on the Salinas Valley Solid Waste Authority meeting and stated that they had been conducting interviews for the general manager.
Mayor Pro-tem Rodriguez reported on the MST meeting. She stated that they adopted the 2026-2030 Strategic Plan and reviewed the draft transit policy. She stated that the communication between the MST and city staff was not good regarding streets and would like the City to get more education to the City Council and staff. She stated that she would like MST to come to a Council meeting. She also stated that they approved the sale of excess property.
Mayor White reported on the Monterey County Mayors Association meeting on November 7th. He stated that they had a roundtable meeting discussion regarding the Mayors Association writing a letter of support to the State Water Board asking them to modify the cease-and-desist order and lift the moratorium on new connections and allow the setting of new water meters on the Monterey Peninsula.
He stated that a letter of support was sent.
CITY ATTORNEY REPORT
No report.
CITY MANAGER REPORT
30 City Council Minutes
November 18, 2025
Page | 6
No report.
ADJOURNMENT
Meeting adjourned at 7:50 p.m.
_________________________
Mayor of the City of Greenfield
____________________________
City Clerk of the City of Greenfield
31 GRANT ACTIVITY REPORT: DECEMBER 2025
Total Amount Applied For: $23,901,204.23
Total Amount Awarded: $3,013,042.58
Total Amount Pending: $6,102,548.52
Grant Applications – In-Progress
Grant Name Agency Amount Match Submitted Notes
Community
Resilience Centers -
Planning
SGC
Maximum of
$500,000.
Minimum of
$100,000.
No match
required. TBD 2026
Applying for the Apple
Ave. Parks and
Recreation Center
project.
Measure X – Seniors
& Disabled
Transportation
Services Cycle 4
TAMC
Approximately
$620,000 per
year (countywide funding)
No match
required.
12/18/2025
Funds divided into two
programs: Local Road
Maintenance, Pothole
Repairs, and Safety
and Regional Safety,
Mobility, and
Walkability.
25-26 Youth Service
Corps
California
Volunteers
Up to
$1,500,000
No match
required. 12/19/2025
Funding to increase
youth employment,
develop youth interest
in and experience
towards a career, and
strengthen municipal
capacity to address key
32 areas of climate, food
insecurity, education,
and public service.
Pending Grant Submissions
Grant Name Agency Amount Match Submitted Notes
Fire Relief Fund Monterey
County $4,941.53 No match required. 6/25/2024
Applied for funding
from Community
Foundation.
Land and Water
Conservation Fund
CA Dept. of
Parks and
Recreation
$6,000,000 $21,277,943 8/5/2025
Applied for Apple Ave.
Park and Recreation
Center project.
Staff Lead: Jesus
Homeland Security
Grant
Monterey
County $71,517.97 No match required. 9/30/2025
Applied for extrication
equipment and an
extractor.
Upcoming Funding Opportunities
Focus Area: Transportation
Grant Name Agency Amount Match Deadline Notes
Active
Transportation
Program (ATP) –
Cycle 8
CTC
No maximum
amount.
Minimum of
$100,000.
Projects with
leveraged
funds are
encouraged.
TBD 2026
Funding for bicycle and
pedestrian safety
enhancements. A
potential Cycle 8 will be
discussed in
community workshops
in the coming months.
Source: State
Highway Safety
Improvement
Program (HSIP) –
Cycle 13
Caltrans
Maximum of
$10,000,000.
Minimum of
$100,000.
10% of the
total project
cost.
TBD 2026
Funding for roadway
safety enhancement
capital projects. An
adopted Local Roadway
33 Safety Plan (LRSP) is
required to apply.
Source: Federal
Focus Area: Fire Department
Grant Name Agency Amount Match Deadline Notes
Firefighters
Charitable
Foundation
FFCF No guidance
given.
No match
required. Ongoing
The FFCF gives grants to
assist local fire/disaster
victims, fire prevention
education, volunteer fire
department equipment
purchase, and
community safety
programs.
Assistance to
Firefighters FEMA
Maximum of
$3,550,000
(more than
1,000,000
people).
Maximum of
$3,000,000
(500,001 –
1,000,000
people).
Maximum of
$2,000,000
(100,001 –
500,000
people).
Maximum of
$1,000,000
(100,000 or
fewer people).
15% of the
total
project
cost (more
than
1,000,000
people).
10% of the
total
project
cost
(20,001 to
1,000,000
people).
5% of the
total
project
cost
(20,000
people or
fewer).
TBD Winter
25/26
Funding for Fire
Departments for
equipment and vehicle
acquisition. Applicants
can submit one request
per category per year. It
is recommended that
departments review
Appendix B and select
requests that qualify as
“high” priorities for
FEMA. The AFG program
is oversubscribed, and
anything less than
“high” priority is unlikely
to be funded.
34 SAFER FEMA
No minimum or
maximum
amount.
Hiring
Activity:
25% for the
first and
second
year, then
65% for the
third year.
R&R
Activity: No
match
required.
TBD 2026
Funding to support the
cost of hiring new
firefighters and EMS
personnel.
Fire Prevention &
Safety FEMA Maximum of $1,500,000
5% of the
total
project
costs
TBD 2026
Funding for projects that
enhance the safety of
the public and
firefighters from fire and
related hazards.
Focus Area: Community Violence Reduction
Grant Name Agency Amount Match Deadline Notes
Community
Violence
Intervention and
Prevention Initiative
U.S. DOJ Up to $1,500,000 No match
required TBD 2026
Looking to re-apply
using 2024 application
as a starting point.
NOFO has been
rescinded.
STOP School
Violence Program
U.S. DOJ
(BJA)
Maximum of
$1,000,000.
No match
required. TBD 2026
Funding for programs
that increase school
safety by deploying
solutions that improve
school climate,
behavioral threat
assessments, and/or
intervention teams
reduce the risk of
violence.
35 Rural and Small
Department Violent
Crime Reduction
Program
U.S. DOJ Up to $300,000 No match
required TBD
Opportunity for funding
to support violent crime
reduction programs.
Not listed on the DOJ
Program Plan for 2025.
Focus Area: Water Infrastructure
Grant Name Agency Amount Match Deadline Notes
Sewer Overflow and
Stormwater Reuse
Municipal Grants
SWRCB
Maximum
amount based
on ability to
repay loan over
term period.
Projects are
eligible for
$5,000,000
or up to
50% of the
total
project cost
(whichever
is less) in
principal
forgiveness.
Ongoing
through
Federal
FY 26
Funding for stormwater
infrastructure projects.
Applications for these
funds are handled
through the CWSRF
application process.
Water Recycling
Funding Program
(WRFP) – Planning
SWRCB
No maximum or
minimum
amount.
50% of the
total
project
cost.
SWCRB
may fund
up to 100%
of the total
project cost
for DACs.
Ongoing
Funding for studies
that assess the
feasibility of using
recycled water to
offset or augment the
use of fresh/potable
water from state or
local supplies. WRFP is
a component of the
CWSRF.
Drinking Water
State Revolving
Fund (DWSRF)
SWRCB
No maximum
amount.
Principal
forgiveness:
may be
available to
small water
systems serving
disadvantaged
communities
No match
required. Ongoing
Loan-interest loans,
additional subsidy
(principal forgiveness),
and technical
assistance for public
water systems for
infrastructure
improvements to
correct system
deficiencies and
36 improve drinking
water.
Clean Water State
Revolving Fund SWRCB No maximum amount.
2023
interest
rate ~2.2.%
Ongoing
Low-cost financing for
wastewater treatment
and recycling
Infrastructure State
Revolving Fund
(ISRF)
Infrastructure
& Economic
Development
Bank
Financing
available in
amounts
ranging from
$1M to $65M
Loan terms
for the
useful life
of project
up to 30
years.
Ongoing
Lo-cost, direct loans
for wide variety of
public infrastructure
and economic
expansion projects.
Water and Waste
Disposal Loan
Program
U.S. Dept of
Agriculture
No maximum
amount
No match
required. Ongoing
Funding for clean and
reliable drinking water
systems, sanitary
sewage disposal,
sanitary solid waste
disposal, storm
drainage to
households and
businesses.
Water
Infrastructure
Finance and
Innovation Act
(WIFIA)
U.S. EPA
Minimum
project size for
large
communities is
$20M.
Minimum
project size for
small
communities is
$5M.
51% Ongoing
Federal credit program
for eligible water and
wastewater
infrastructure projects
Small-Scale Water
Efficiency Projects U.S. BOR Up to $100,000
50% of total
project
costs
TBD 2026
Funding for small
water efficiency
improvements that
have been identified
through previous
planning efforts. Total
project costs should
be $225,000 or less.
37 Focus Area: Parks and Recreation
Grant Name Agency Amount Match Deadline Notes
Statewide Park and
Community
Development
Program
OGALS Up to
$8,500,000
No match
required TBD 2026
Provides funding to
create, expand, or
renovate existing parks
through acquisition of
land and development
of new recreation
features.
Focus Area: Community Development & Resilience
Grant Name Agency Amount Match Deadline Notes
Extreme Heat and
Community
Resilience Program –
Planning (Small)
OPR
Maximum of
$250,000.
Minimum of
$100,000.
No match
required. TBD 25/26
Funding for planning to
develop future projects
that address extreme
heat and community
resilience.
Transformative
Climate
Communities –
Planning
SGC Up to $300,000
No match
or
leveraged
funding
required.
TBD Spring
2026
Funding to conduct
community-level
engagement, planning,
and capacity building to
deploy collective impact
investment strategies in
disadvantaged
communities.
Urban Greening
Program CNRA
No maximum or
minimum
amount.
No match
required. TBD 25/26
Funding for multi-benefit
green infrastructure
projects that produce
quantifiable GHG
emissions reductions.
$46.8 million
appropriated from Prop
4 for FY 25-26.
Focus Area: Fleet Electrification
Grant Name Agency Amount Match Deadline Notes
38 Hybrid and ZeroEmission Truck and
Bus Voucher
Incentive Project
(HVIP)
CARB Varies based on
vehicle type.
Additional
costs
beyond the
incentive
amount, if
applicable.
Ongoing
Funding to purchase
zero-emission heavyduty incentives trucks
and buses for California
fleets.
AB 2766 Motor
Vehicle Emission
Reduction Grants
MBARD
Light Duty
Vehicle: $20,000
Medium/HeavyDuty Fleets: Up
to $200,000
Local
match
funding
shall be
required on
all public
agency EV
incentive
program
projects.
TBD 2026
The Clean Vehicle
Program provides
incentives for public
agencies to replace
internal combustion
engine pool and fleet
vehicles with zeroemission, batteryelectric vehicles.
Long-Term Funding Opportunities
Grant Name Agency Amount Match Deadline Notes
Better Utilizing
Investment to
Leverage
Development
(BUILD) –
Implementation
U.S. DOT
(FHWA)
Maximum of
$25,000,000.
Minimum of
$5,000,000
(urban).
Minimum of
$1,000,000
(rural).
20% of the
total
project
cost.
Match may
be reduced
for projects
in rural
areas.
2/24/2026
Potential application for
Walnut Avenue overpass
widening.
Urban and
Community Forestry CAL FIRE
Minimum of
$100,000
Maximum of
$1,500,000
25% of total
project
costs
TBD
Opportunity to apply for
funding for a Tree
Inventory. Did not apply
in 2024, tracking for
future funding cycles.
Public Works and
Economic
Adjustment
Assistance
EDA
No maximum,
but generally
~$5,000,000
cap.
Varies
based on
socioeconomic
factors of
Ongoing
Potential funding for
ECR Development Plan
implementation.
39 the
project’s
impact area
Wastewater
Consolidation
Program
WRCB
No maximum
request
amount.
No match
required Ongoing
Potential funding to
connect rural septic
systems to wastewater
system as future/ phase
of plant project.
Grants Awarded
Grant Name Agency Amount Match Submitted Notes
Tobacco Grant
Program
Attorney
General $56,155 $0 8/15/2022
Enforcement of
tobacco sales to
minors and education
on tobacco for high
school students.
Staff Lead: Fabiola,
Joseph
Hazard Mitigation
Grant Program CalOES $1,064,381.75 $106,438.17 5/16/2022 Funding to install and
upgrade generators.
Staff Lead: Jim, Fabiola
Reconnecting
Communities Pilot
Program
U.S. DOT $793,856 $198,464 9/28/2023
Planning project for
widening HWY 101
overcrossings on Oak
and Walnut and
building new bike/ped
overcrossing on Apple
Avenue.
Staff Lead: Jamie
Plan Your Fleet 3CE Technical
Assistance N/A Ongoing
3CE provides TA to
public agencies to
address barriers for
public fleets with EV
transition planning.
40 Staff Lead: Fabiola,
Manuel
Youth Service Corps CA
Volunteers $528,206 $0 2/2/2024
Funding to expand the
City’s current
internship program,
specifically to the fire
department and the
school district.
Staff Lead: Fabiola
Wildfire Prevention
Grant CAL FIRE $176,882 $0 1/9/2024
Funding for fuel
treatment activities.
Submitted planning
grant application for
previous cycle.
Staff Lead: Jim, Tyler
Byrne State Crisis
Intervention Program
(SCIP)
BSCC $500,000 $0 4/7/2025
Applied with Sun
Street Centers for the
Road to Success
program.
Staff Lead: Officer
Dyels
Economic Mobility &
Opportunity program ICMA
Funds will cover
staff salary of
between $90-
$110K for
approximately
30 months
$0 6/6/2025
To fund a full-time,
senior level position to
spearhead
coordinated efforts to
advance economic
mobility and
opportunity for
residents.
Staff Lead: Fabiola
41 Reviewed/Not Pursued
Grant Name Agency Amount Match Deadline Notes
Byrne State Crisis
Intervention
Program
BSCC
Small Scope: Up
to $500,000
Large Scope: Up
to $1,000,000
No match
required 4/5/2024
Assessing opportunity
to apply. Funding for
outreach, education,
behavioral health, and
enforcement related
to gun violence.
Deadline passed.
Urban and
Community Forestry
Grant (IRA)
CAL FIRE
Minimum
$150,000.
Maximum
$1,500,000.
25% of total
project
costs
5/30/2024
Potential funding for
tree inventory
planning. Decided not
to apply, but will track
for the future.
Rural and Small
Department Violent
Crime Reduction
Program
U.S. DOJ Up to $300,000 No match
required 5/22/2024
Funding to develop or
implement strategies
for police
departments to
combat violent crime.
Deadline passed.
Reconnecting
Communities and
Neighborhoods
Program
U.S. DoT No maximum
amount.
20% for
planning
grants.
50% for
construction
grants.
9/30/2024
Funding to reconnect
communities by
removing, retrofitting,
or mitigating highways
or other
transportation
facilities that create
barriers to community
connectivity, including
to mobility, access, or
economic
development.
42 Local Cybersecurity
Grant Program CalOES Up to $250,000 No match required 9/27/2024 Funding to better
address cybersecurity
risks and threats to
information system to
state, local and
territorial (SLLT)
governments. Cal OES
will announce subrecipient application
process once
developed.
Water and Energy
Efficiency Grant U.S. BoR
Funding Group I:
Maximum of
$500,000
Funding Group II:
Maximum of
$2,000,000
50% of total
project
costs
10/30/2024
Potential funding for
metering
infrastructure
upgrades.
Outdoor Recreation
Legacy Partnership
CA Dept.
of Parks
and
Recreation
Up to $15,000,000
50% of total
project
costs
3/11/2025
Funding can be used
for land acquisition
and/or the
development of new
parks or substantial
renovations to parks.
50% matching funds
requirement. Did not
meeting minimum
population size
requirements.
California Violence
Intervention
Program (CalVIP)
BSCC
Up to $1,500,000
for cities
disproportionately
impacted by
violence.
Up to $600,000 for
cities with
populations of
40,000 or less.
No match
required. 8/18/2025
Funding for initiatives
that enhance public
health and safety
through support for
community-based gun
violence reduction
efforts. Eligibility is
based on gun violence
trends at the
community level.
Greenfield was not
43 eligible for Cohort 5
funding.
Affordable Housing
Sustainable
Communities
(AHSC)
SGC
Minimum is
$10,000,000 and
maximum is
$50,000,000.
Projects
with
leveraged
funding are
prioritized.
5/28/2025
Includes three project
area types: TransitOriented
Development (TOD),
Integrated
Connectivity Project
(ICP), and Rural
Innovation Project
Areas (RIPA).
School Violence
Prevention Program
(SVPP)
U.S. DOJ
(COPS
Office)
Maximum of
$500,000.
25% of the
total project
cost.
Grants.gov:
6/18/2025
JustGrants:
6/26/2025
Funding to improve
security at schools
and on school
grounds through
evidence-based
safety programs. Did
not apply due to lack
of matching funds.
Staff Lead: Ofc. Dyles
Submitted/Not Awarded
Grant Name Agency Amount Match Submitted Notes
Wildfire Prevention
Grant Cal FIRE $168,500 ??? 3/15/2023
Submitted proposal for
fuels treatment
planning and project
scoping along the
Salinas River.
Staff Lead: Jim, Fabiola
PrepareCA
JumpStart CalOES $793,179 ??? 10/7/2022
Funding to hire a Chief
Resiliency Officer for
five years. CalOES
opted to give funding to
the County. Informed
Chief Langborg that
expectation was for
44 county to help
Greenfield.
Staff Lead: Jim, Fabiola
California Fire
Foundation Philanthropy $6,301 ??? 6/21/2024
Life/form Adult CRiSis
Manikin with IV Arm,
Blood Pressure Arm
Staff Lead: Jim
Assistance to
Firefighters Grant FEMA $105,000 $5,000 2/26/2024
Funding for the
replacement of the Fire
Department’s 20+ year
old SCBA Air Filling
Station and acquiring a
Respirator Fit Testing
apparatus.
Staff Lead: Jim, Tyler
Fire Prevention &
Safety Grant FEMA $1,452,816 5% 4/12/2024
Funding for fire
prevention programs
and programs that
support firefighter
health and safety
research/development.
Staff Lead: Jim
Community Project
Funding – FY 25
(Rep. Lofgren)
Congress $850,000* TBD
(est. $0) 4/24/2024
Working on application
for Fire Station Seismic
Retrofits. Forwarded to
Appropriations for
considerations. Asked
for $1,452,816. FY 25
appropriations were
not enacted as part of
the Continuing
Resolution.
Staff Lead: Jim
Community Project
Funding FY 26 Rep. Lofgren $2,000,000
20% of the
total
project
cost.
4/24/2025
City shifted earmark
request for FY 26 to
focus on design work
45 for new iteration of the
WWTP project.
2025 Youth Service
Corps
CA
Volunteers $500,160.93 No match required 3/21/2025
Applied for funding to
expand service
opportunities for youth
w/ the City. Program
terminated.
Staff Lead: Fabiola
California Fuels
Management and
Community Fire
Assistance
Program
Bureau of
Land
Mngmnt.
$194,570.20 $0 2/2/2024
Funding for fuel
management, fire
education/training,
development, and
implementation of
Community Wildfire
Protection Plans.
Staff Lead: Jim, Tyler,
Fabiola
Assistance to
Firefighters Grant FEMA $97,607 $5,000 12/20/2024
Re-applied for SCBA
Filling Station.
Staff Lead: Jim
Withdrawn
Grant Name Agency Amount Match Deadline Notes
Clean Water State
Revolving Fund -
Planning
SWRCB $5,493,075
Loans must
be repaid
over a 30-
year period
with
interest.
Principal
forgiveness
is available
for DACs.
5/19/2023
Originally submitted
application for
planning funding.
Application was
withdrawn to submit a
capital funding
application.
46 Community Project
Funding FY 25
Rep.
Lofgren $1,452,816 25% 4/24/2025
Applied for fire station
Seismic Retrofits.
Withdrew request to
resubmit for FY 26.
47 ORDINANCE NO. 576
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GREENFIELD AMENDING CHAPTER 13.32 – SEWER RATES OF THE
GREENFIELD MUNICIPAL CODE
WHEREAS, the City of Greenfield (“City”) seeks to maintain a fair, equitable, and financially sustainable sewer enterprise system that meets operational, maintenance, and capital improvement needs;
WHEREAS, the City recognizes it is essential to regularly update sewer service charges and connection fees in accordance with state law, best financial practices, and evolving community needs; and
WHEREAS, the City desires to ensure sewer rate charge calculations respond to industry standards.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENFIELD DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 13.32.040 (“Connection charges”), subsections A and B of Chapter 13.32 (“Sewer Rates”) of Title 13 (“Utility Service”) of the City Municipal Code is hereby amended to read as follows:
Connection charges shall be collected at the time of issuing the application for a sewer connection or, in the event of alteration of use of existing premises, the connection charges shall be paid prior to the issuance of a building permit for the alteration of the premises. The charges shall be as follows:
A. For single-family residential units the connection charge shall be established from time to time by resolution of the City Council.
B. For multiple-residential units and commercial, industrial and other uses, or discharging sewage of unusual strength or characteristics, the connection charges shall be determined by the city manager or their designee, based on residential unit equivalents comparable to those utilized in computing the sewer service charges as hereinafter provided.
SECTION 2. Section 13.32.060 (“Type of connection – Units of service”), of Chapter 13.32 (“Sewer Rates”) of Title 13 (“Utility Service”) of the City Municipal Code is hereby repealed in its entirety.
SECTION 3. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted. 48 2
SECTION 4. EFFECTIVE DATE. This Ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 5. PUBLICATION. The City Clerk is hereby directed to post a summary and certified copy of this Ordinance in the City Clerk’s office at least five (5) days prior to adoption and to publish a summary of the Ordinance in the Salinas Valley Tribune, a newspaper of general circulation, within fifteen (15) days after its adoption.
INTRODUCED at a regular City Council meeting on the 18th day of November 2025.
PASSED AND ADOPTED, by the City Council of the City of Greenfield at a Regular Meeting held this _____ day of ______________ 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
___________________________________
Robert White, Mayor
ATTEST:
______________________________________
Ann F. Rathbun, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
______________________________________
Jennifer Thompson, City Attorney
{4936-9778-7767 v.2}
49 MEMORANDUM: December 4, 2025
AGENDA DATE: December 9, 2025
TO: Mayor and City Council
FROM: Paul Wood, CPA – City Manager
TITLE: CONSIDERATION OF PERSONAL SERVICES AGREEMENT
WITH DEL RIO ADVISORS, LLC FOR FINANCIAL ADVISORY
SERVICES RELATED TO THE WASTEWATER TREATMENT
PLANT FINANCING THROUGH THE CALIFORNIA STATE
WATER RESOURCES CONTROL BOARD’S DIVISION OF
FINANCIAL ASSISTANCE (DFA)
______________________________________________________________________ BACKGROUND:
The City of Greenfield is currently pursuing financing through the California State Water Resources Control Board’s Division of Financial Assistance to support critical upgrades and improvements to the City’s Wastewater Treatment Plant. DFA financing requires the submission of structured financial documentation, long-range financial projections, creditworthiness analysis, and funding application assistance.
Given the complexity of state-level infrastructure financing programs and the importance of ensuring the City receives the most favorable terms available, staff has identified a need for specialized financial advisory support.
Del Rio Advisors, LLC is an established municipal advisory firm with extensive experience supporting California cities in navigating State Water Board financing processes, including rate studies, debt structuring, affordability analysis, and financing application preparation.
City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
50 DISCUSSION
Del Rio Advisors will assist with the following tasks:
• Review and preparation of financial schedules required for DFA funding applications • Assistance with Water Board staff communications and document submittals • Development of wastewater enterprise financial projections to support loan and/or grant evaluation
• Guidance on rate impacts, debt structure, and long-term affordability compliance • General advisory services related to the City’s financing strategy for the treatment plant project
The proposed Agreement amount, not to exceed $10,000, ensures adequate funding for all required financial advisory work while maintaining fiscal responsibility. The service is expected to streamline the State Water Board financing process, reduce staff workload, and improve the City’s position for obtaining favorable loan terms.
BUDGET AND FINANCIAL IMPACT
The total cost of the Personal Services Agreement shall not exceed $10,000. Costs will be charged to the Wastewater Enterprise Fund and are eligible for reimbursement as part of the State Water Board financing program.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution #2025-98, a resolution approving a Personal Services Agreement with Del Rio Advisors, LLC in an amount not to exceed $10,000 to provide financial advisory services related to the City’s application and financing activities with the CA State Water Board – Division of Financial Assistance (DFA) for the Wastewater Treatment Plant project, and authorize the City Manager to execute the agreement and any related documents.
ALTERNATIVES:
1. Approve the Agreement as recommended.
2. Provide direction to staff to modify the scope or cost and return with a revised agreement.
3. Decline to approve the Agreement (not recommended, as it may delay or complicate the City’s financing process).
STRATEGIC PLAN ALIGNMENT:
This action supports the City’s strategic goals related to infrastructure investment, utility reliability, and financial stewardship by ensuring the Wastewater Treatment Plant financing process is professionally managed.
51 ATTACHMENTS:
1. Proposed Resolution Approving Agreement
2. Draft Personal Services Agreement – Del Rio Advisors, LLC 52 RESLUTION #2025-98
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
APPROVING AN AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE
CITY OF GREENFIELD AND DEL RIO ADVIORS, LLC
WHEREAS, the City of Greenfield is currently pursuing financing through the California State Water Resources Control Board’s Division of Financial Assistance to support critical upgrades and improvements to the City’s Wastewater Treatment Plant; and WHEREAS, the Division of Financial Assistance financing requires the submission of structured financial documentation, long-range financial projections, creditworthiness analysis, and funding application assistance; and
WHEREAS, given the complexity of state-level infrastructure financing programs and the importance of ensuring the City receives the most favorable terms available, staff has identified a need for specialized financial advisory support; and
WHEREAS, Del Rio Advisors, LLC is an established municipal advisory firm with extensive experience supporting California cities in navigating State Water Board financing processes, including rate studies, debt structuring, affordability analysis, and financing application preparation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Greenfield approves the agreement, Attachment “A”, for consultant services between the City of Greenfield and Del Rio Advisors, LLC in an amount not too exceed $10,000 and authorize the City Manager to execute said agreement.
PASSED AND ADOPTED by the City Council of the City of Greenfield at a regularly scheduled meeting on December 9, 2025 by the following vote:
AYES, and all in favor, thereof, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
__________________________
Mayor of the City of Greenfield
Attest:
_____________________________
City Clerk of the City of Greenfield
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AGREEMENT FOR CONSULTANT SERVICES
BETWEEN
THE CITY OF GREENFIELD
AND
DEL RIO ADVISORS, LLC
This AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is made and entered into this 1st day of November 2025, by and among the City of Greenfield, a municipal corporation (“City”) and Del Rio Advisors, LLC, a California Limited Liability Company (“Consultant”).
In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Section 19 “Termination of Agreement” of this Agreement, the term of this Agreement shall be for a period of one year from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.
SECTION 2. SCOPE OF SERVICES.
Consultant agrees to perform the services set forth in Exhibit “A” “Scope of Services” and incorporated into this Agreement by reference.
SECTION 3. ADDITIONAL SERVICES.
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit “A” “Scope of Services,” unless such additional services are authorized in advance and in writing by the City Council or City Manager of City. Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Manager.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement. The total compensation, including reimbursement for actual expenses shall not exceed ten thousand dollars ($10,000), unless additional compensation is approved in writing by the City Council or the City Manager.
(b) Each quarter, Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding quarter. The invoice shall detail charges 54 Page -2-
by the following categories: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts and miscellaneous expenses. City shall independently review each invoice submitted by the Consultant to determine whether the work performed, and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s invoice.
(d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of the Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, sections 15 and 16, pertaining to indemnification and insurance, respectively.
SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultants’ performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by 55 Page -3-
Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three years from the date of execution of this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon written request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of consultant’s business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.
SECTION 8. STATUS OF CONSULTANT.
(a) Consultant is and shall at all times during the terms of this Agreement remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officer, employees or agents are in any manner officials, officers, employees or agents of City.
(c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
SECTION 9. STANDARD OF PERFORMANCE.
Consultant represents and warrants that it has the qualifications, experience and facilities 56 Page -4-
necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS, PERMITS AND LICENSES.
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Consultant to comply with this section.
SECTION 11. NONDISCRIMINATION.
Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.
SECTION 12. UNAUTHORIZED ALIENS.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U. S. C. A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse and indemnify City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City.
SECTION 13. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of the City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
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(b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
SECTION 14. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained, or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officer, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
SECTION 15. INDEMNIFICATION.
(a) To the fullest extent permitted by law, including, but not limited to, California Civil Code section 2782.8, the Consultant shall defend, indemnify, and hold harmless the City, its elected and appointed boards, officers, agents and employees (“City Indemnitees”) against claims arising out of, pertaining to, or relating to negligence, recklessness or willful misconduct of the Consultant, the Consultant’s officers, employees, or consultants in performing or failing to 58 Page -6-
perform any work, services, or functions provided for, referred to, or in any way connected with any work, services, or functions to be performed under this Agreement. For purposes of this Section 15, “claims” means all claims, demands, actions and suits brought by third parties for any and all losses, liabilities, costs, expenses, damages and obligations, and the defense obligation shall include but not be limited to payment of the City’s attorneys’ fees, experts’ fees, and litigation costs incurred in defense of a claim. The Consultant’s obligation to pay for the City’s reasonable defense cost shall be limited to the Consultant’s proportionate percentage of fault, in accordance with California Civil Code section 2782.8. This indemnification shall apply to all liability, as provided for above, regardless of whether any insurance policies are applicable, and insurance policy limits do not act as a limitation upon the amount of the indemnification to be provided by the Consultant.
(b) The provisions of this section do not apply to Claims occurring solely as a result of the
City’s own negligence or willful acts or omissions.
SECTION 16. INSURANCE.
Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement insurance, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Consultant, its agents, representatives or employees in performance of this Agreement. Insurance is to be placed with insurers with a current A. M. Best’s rating of no less than A:VII. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by City Manager. Consultant agrees to provide City with copies of required policies upon request.
Consultant shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office form number CA 0001 covering Automobile Liability, including code 1 “any auto” and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers’ Compensation insurance as required by the Labor Code of the State of California and Employer’s Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (4) Errors and omission liability insurance appropriate to the Consultant’s profession.
2. Minimum Limits of Insurance: Consultant shall maintain limits of insurance no less 59 Page -7-
than:
(1) General Liability: $1,000,000 general aggregate for bodily injury, personal injury and property damage.
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
(3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. (4) Errors and Omissions Liability: $1,000,000 per occurrence B. Other provisions: Insurance policies required by this Agreement shall contain the following provisions:
(1) All Policies: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or other party to this Agreement, reduced in coverage or in limits except after 30 days prior written notice by certified mail, return receipt requested has been given to City. (2) General Liability and Automobile Liability Coverages. (a) City and its respective elected and appointed officers, officials, employees and volunteers are to be covered as additional insured as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and its respective elected and appointed officers, officials or employees. (b) Consultant’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Consultant’s insurance.
(c) Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
(d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers. 60 Page -8-
(3) Workers’ Compensation and Employer’s Liability Coverage.
Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Consultant.
C. Other Requirements: Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this Agreement have been met. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this section.
The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies at any time.
(1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.
(2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
SECTION 17. ASSIGNMENT.
The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under the Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.
SECTION 18. CONTINUITY OF PERSONNEL.
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the services required under this Agreement, prior to any such performance.
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SECTION 19. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City.
Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.
SECTION 20. DEFAULT.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.
SECTION 21. EXCUSABLE DELAYS.
Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant.
Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 22. COOPERATION BY CITY.
All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit “A” “Scope of Services,” shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 62 Page -10-
SECTION 23. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City Manager
City of Greenfield
P. O. Box 127
Greenfield, CA 93927
To Consultant: Mr. Kenneth Dieker
Del Rio Advisors, LLC
1325 Country Club Drive
Modesto, CA 95356
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United State Postal Service.
SECTION 24. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of the Consultant represents and warrants that they have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.
SECTION 25. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
SECTION 26. MODIFICATION OF AGREEMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council or the City Manager. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 27. WAIVER.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other 63 Page -11-
provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any provisions of this Agreement.
SECTION 28. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Monterey. In the event of litigation in a U. S. District Court, venue shall lie exclusively in the Northern District of California, in San Jose.
SECTION 29. ATTORNEY’S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney’s fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 30. ENTIRE AGREEMENT.
This Agreement, including the Attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
SECTION 31. SEVERABILITY.
If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 32. PREPARATION OF AGREEMENT.
This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties therefore expressly acknowledge and agree that this Agreement shall not be deemed prepared or drafted by one party or another, or any party’s attorney, and will be construed accordingly.
CITY OF GREENFIELD CONSULTANT
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By: _____________________ By: ____________________
City Manager Name
_______________________
Title
By: ____________________
Name
_______________________
Title
Approved as to Form:
_____________________
Greenfield City Attorney
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EXHIBIT “A”
SCOPE OF SERVICES
See attached “Engagement Agreement Disclosure Letter”.
The services provided by the Consultant specifically will address the financial funding of the City of Greenfield Wastewater Treatment Plant. 66 Page -14-
EXHIBIT “B”
COMPENSATION
Compensation will be paid at a rate of $200.00 per hour for Mr. Dieker’s professional help.
Compensation for time and materials under this engagement is capped at $10,000. 67 1
City Council Memorandum 599 El Camino Real Greenfield CA 93937 831-674-5591 www.ci.greenfield.ca.us
MEMORANDUM: 11/19/2025
AGENDA DATE: 12/09/2025
TO: Mayor and City Council
FROM: Guillermo Mixer, Director of Public Safety
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GREENFIELD APPROPRIATING A REFUND
RECEIVED OF $5,504.68 TO THE FIRE COMMAND
VEHICLE REPLACEMENT ACCOUNT.
BACKGROUND
In 2023 the Greenfield Fire Department purchased a 2023 Ford Explorer from Duval Ford in Jacksonville, FL. The Fire Department recently received a refund for the taxes paid in the amount of $5,504.68 for the Explorer.
RECOMMENDATION
Staff is requesting the transfer of funds from Revenue Account 102-47899.000 to Fire Command Vehicle Replacement Account 380-390-81541, to pay for the upfitting of the Fire Command Vehicle recently purchased.
FISCAL IMPACT
There is no financial impact on the City’s budget, since the refund is additional revenue that was not budgeted.
PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION #2025-100, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD APPROPRIATING A REFUND RECEIVED OF $5,504.68 TO THE FIRE COMMAND VEHICLE REPLACEMENT ACCOUNT.
68 RESOLUTION NO. 2025-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD APPROPRIATING A REFUND RECEIVED OF $5,504.68
TO THE FIRE COMMAND VEHICLE REPLACEMENT ACCOUNT
WHEREAS, the Greenfield Fire Department received a refund for a vehicle purchased in 2023 in the amount of $5,504.68; and
WHEREAS, the funds will aid in the upfitting of the recently purchased Fire Command Vehicle; and
WHEREAS, City Staff requests appropriating the funds to Fiscal year 25/26 and transfer of funds from Revenue Account 102-47899.000 to Fire Command Vehicle Replacement account 380- 390-81541; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Greenfield City Council appropriates the refund of $5,504.68 to fiscal year 25/26 and transfers the funds to Fire Command Vehicle Replacement account 380-390-81541.
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regular meeting of the City Council held on the 9th day of December 2025, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
Robert White, Mayor
Attest:
Ann F. Rathbun, City Clerk
69 A PROCLAMATION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF GREENFIELD
COMMENDING AND CELEBRATING THE OUTSTANDING EFFORTS OF OUR VOLUNTEERS
IN SUPPORT OF A DAY OF THANKS
WHEREAS, young people are a vital force in strengthening our community, selflessly giving their time and energy for the common good; and
WHEREAS, the youth volunteers of A Day of Thanks have demonstrated an exemplary commitment to service by donating their time, thereby making a tangible difference in the lives of others; and WHEREAS, their dedication and passion for service exemplify the true meaning of civic pride and inspire fellow citizens of all ages to engage in volunteerism and community partnership; and WHEREAS, their efforts in supporting A Day of Thanks are crucial to our future as a caring and productive community.
NOW, THEREFORE, BE IT PROCLAIMED, that I, Mayor Robert White, and the City Council, on behalf of the City of Greenfield, do hereby commend and celebrate the outstanding efforts of our young volunteers.
Passed on the 9th day of December, 2025.
______________________________
Robert White
Mayor of the City of Greenfield
70 DATE: December 2, 2025
AGENDA DATE: December 9, 2025
TO: Mayor and City Council
PREPARED BY: Paul Wood, City Manager
Jamie Tugel, Public Works Director
Tony Nisich, P.E. Project Engineer
TITLE: Subject to Proposition 218 Protest Results:
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GREENFIELD APPROVING WASTEWATER RATE
ADJUSTMENTS AND CAPACITY CHARGES
BACKGROUND
The City of Greenfield’s wastewater treatment plant (WWTP), constructed in 1978, has exceeded its useful life and no longer meets regulatory, performance, or environmental standards. The aging plant faces increasing risks of equipment failure, potential permit violations, and declining operational reliability. These issues create potential public health impacts, limit the City’s ability to support new housing and economic development, and put the City at risk of significant fines and/or emergency repair costs.
In 2025, the City retained Robert D. Niehaus, Inc. (RDN) to complete a comprehensive Sewer Rate & Fee Study. Finalized on August 27, 2025, the study concluded that the City must replace the WWTP at an estimated cost of $111.3 million to modernize treatment capacity, meet State and Federal water quality standards, and ensure long-term service reliability.
RDN evaluated two potential funding options for addressing these costs. After careful consideration during the October 14, 2025 meeting, the City Council selected Option 2, a fully rate‑funded approach that does not assume state or federal grant awards. This option ensures:
Fiscal independence, avoiding reliance on uncertain external funding sources; Predictable, phased rate increases over a five‑year period starting January 1, 2026; Timely construction 71 schedules aligned with bond financing and regulatory requirements; Protection of the General Fund, which would otherwise face major exposure if grant assumptions are unrealized.
Option 2 was selected because it provides the most stable, conservative, and financially responsible path forward while still meeting critical infrastructure needs.
PROPOSITION 218 REQUIREMENTS
Under Article XIII‑D, Section 6 of the California Constitution (Proposition 218), the City is required to follow a legally prescribed process before adopting or increasing property‑related fees such as wastewater service charges. This includes: mailed notice to all account holders and property owners at least 45 days before the public hearing that provides a clear description of the proposed rates, the reason for the increases, and the basis for calculation. The notice provides instructions for account holders and property owners to submit written protests to fees. A rate adjustment may not be adopted if a majority protest (50% + 1 of all affected parcels) is received.
The required notices were mailed on October 24, 2025, and included complete information on the proposed rates, the rationale for the increases, the project need, and step‑by‑step instructions for submitting a protest. The public hearing is scheduled for December 9, 2025, following the 45‑day minimum notice period.
The City Clerk is finalizing the protest count. Council action on rate adoption is contingent upon confirmation that a majority protest has not been received.
OUTREACH AND ENGAGEMENT SUMMARY
To ensure transparency and broad public awareness, the City implemented a robust, multi‑channel community engagement effort guided by a Strategic Messaging Action Plan. The outreach campaign emphasized clarity, accessibility, and bilingual communication.
Engagement Activities Included:
• City-wide bilingual doorhangers explaining the rate proposal & infrastructure needs • Three in‑person public workshops held on September 15, 2025, September 30, 2025 & October 3, 2025
• City Council Meeting on October 14, 2025, including a presentation, discussion of rate recommendations and public comments
• Comprehensive digital outreach, including:
o A dedicated WWTP and Rate Study webpage containing project history, proposed rate structure, the Proposition 218 Process and conservation tips; • On‑demand access to project materials, including downloadable rate sheets, fact sheets, and recorded presentations
Outreach efforts consistently highlighted:
• The public health necessity of replacing the 47‑year‑old WWTP • Regulatory compliance requirements and risk of fines if action is delayed • The $29 million cost increase associated with deferring construction 72 • Protection of the City’s General Fund and essential services such as police, fire, and recreation
• The community’s right to be informed and participate in the Proposition 218 process This proactive and comprehensive approach ensured that residents were well‑informed about the project, the rate proposal, and their rights throughout the process.
Council action is required at this time to:
• Complete the Proposition 218 process within the legally mandated notice period including holding a Public Hearing and determining if a majority protest has been filed. • If no majority protest has been filed, approve the Wastewater Rate Resolution authorizing rate increases to begin January 1, 2026.
This agenda item fulfills the final legislative step in adopting the proposed wastewater rate structure and sewer capacity charges, subject to Proposition 218 protest outcome.
BUDGET AND FINANCIAL IMPACT:
If adopted, the proposed rate structure under Option 2 and outlined in the wastewater Rate Resolution will generate sufficient revenue to:
• Fund the WWTP replacement project
• Cover ongoing operations and maintenance
• Meet debt service obligations for planned financing
• Ensure long‑term capital and financial sustainability for the wastewater enterprise fund • Protect the General Fund from financial exposure
ATTACHMENTS
• Resolution No. 2025‑101 – Adopting Wastewater Rate Adjustments (Option 2) and updated Capacity Charges
• Exhibit A – Proposition 218 Protest Summary (to be certified by City Clerk) • Exhibit B – 2025 Sewer Rate & Fee Study (RDN, August 27, 2025)
STAFF RECOMMENDATION
That the City Council:
1. During Public Hearing, receive the City Clerk’s report on the results of the Proposition 218 protest balloting as described in the mailed notice dated October 24, 2025.
2. After closing Public Hearing, approve the attached Resolution adopting wastewater rate adjustments (Option 2) and updated Sewer Capacity Charges, contingent upon the City Clerk’s certification of the Proposition 218 protest count.
3. Authorize implementation of the new rates effective January 1, 2026 if a majority protest is not received.
73 PROPOSED MOTION
I MOVE TO ADOPT RESOLUTION 2025-101, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GREENFIELD APPROVING WASTEWATER RATE
ADJUSTMENTS AND CAPACITY CHARGES
74 RESOLUTION NO. 2025-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD
APPROVING WASTEWATER RATE ADJUSTMENTS AND CAPACITY CHARGES WHEREAS, in 1996, California voters approved Proposition 218, the “Right to Vote on Taxes Act,” which added Articles XIIIC and XIIID to the California Constitution; and WHEREAS, various court cases in 2005 and 2006, most notably Bighorn-Desert View Water Agency v. Verjil, Richmond v. Shasta Community Services District, and The Howard Jarvis Taxpayers Association v. City of Fresno, extended the application of Proposition 218 from general taxes and assessments to utility user fees (i.e., sewer, water, and waste collection); and WHEREAS, accordingly, the City of Greenfield (“City”) may not increase its sewer user fees without complying with the provision of Proposition 218; and WHEREAS, Proposition 218 requires that the City give written notice to its utility customers of an impending user fee increase, which must identify the amount of the increase, the reason(s) for the increase, and the date and time of the public hearing when the City Council will discuss and adopt the proposed new user fee; and WHEREAS, under the direction of the City Manager, Robert D. Niehaus, Inc., prepared a study entitled Sewer Rate and Fee Study (“the Study”), which describes in detail necessary revenue adjustments, rate structure modernization, and updated sewer user fees to support replacement of the City’s wastewater treatment plant and long-term system needs; and WHEREAS, the Study describes in detail the need to increase the City’s sewer user fees to cover the full cost of providing for the collection and treatment of sewer discharges for residents and businesses located within and adjacent to the City; and WHEREAS, in accordance with Proposition 218, the City gave written notice to all its utility customers no less than forty-five (45) days prior to the scheduled public hearing; and WHEREAS, the City scheduled and held a public hearing on December 9, 2025, at 6:00 p.m., to give the public an additional opportunity to protest on this matter, should they so desire; and
WHEREAS, as of the beginning of the public hearing, the City had received 66 written protests regarding the proposed sewer user fee adjustments, and the public had an additional opportunity to file written protests up to the time the public hearing was closed; and WHEREAS, upon close of the public hearing, the City had not received a majority protest that would have prohibited adoption of the adjustments to the sewer user fees. 75 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Greenfield does hereby approve the following sewer user fees:
Variable rates for single family residential customers will be capped at 5,000 gallons of water use per month to reflect the estimated average indoor sewer flow from those customers.
PASSED AND ADOPTED at a regularly scheduled meeting of the City Council of the 9th day of December 2025 by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers
____________________________
Robert White, Mayor
Attest:
___________________________
Ann F. Rathbun, City Clerk
76 77
CITY OF GREENFIELD
2025 Sewer Rate and Fee Study
Final Report
August 27, 2025
EXHIBIT "B"
78 79
CITY OF GREENFIELD
2025 SEWER RATE AND FEE STUDY
FINAL REPORT
Prepared for:
City of Greenfield
599 El Camino Real
Greenfield, CA 93927
Prepared by:
ROBERT D. NIEHAUS, INC.
140 East Carrillo Street
Santa Barbara, CA 93101
(805) 962-0611
RDN Project Number 389
80 81
August 27, 2025
Ms. Jamie Tugel
Deputy Director of Public Works
City of Greenfield
599 El Camino Real
Greenfield, CA 93927
Subject: 2025 Sewer Rate and Fee Study
Dear Ms. Tugel,
Robert D. Niehaus, Inc. is pleased to provide this 2025 Sewer Rate and Fee Study (Study) report to the City of Greenfield. This Study includes a financial plan to determine the revenue requirements for the next five years and a comprehensive review of the City’s current rates based on the cost-of-service principles. We developed proposed rates for the next five years closely following Proposition 218 (Prop 218) requirements. Capacity Charges were designed to align with the Fee Mitigation Act AB 1600, or Government Code 66000 through 66018. This report outlines the approach, methodology, findings, and recommendations of the Study. The Study also includes a customer billing impact study. Each of the Study components has enhanced the defensibility and equitability of the proposed rates.
RDN utilized the City’s billing records, accounting, operating and management records, capital plan, master planning documents, and reserve policies. Based on the City provided data, key assumptions were made for the Study using appropriate resources and our econometric and finance expertise. We are confident that the rates and fees proposed in this report are cost-based and are fully compliant with Prop 218, Prop 26, and other legal requirements.
It has been an absolute pleasure and honor to work with your City. We thank you, Mr. Paul Wood, Mr. Tony Nisich, Mr. Curtis Weeks, and the City Council for the support provided during this Study.
Respectfully submitted,
Robert D. Niehaus, Ph.D. Anthony Elowsky, M.A.
Managing Director/Principal Economist Project Manager
82 83
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City of Greenfield – 2025 Sewer Rate and Fee Study
TABLE OF CONTENTS
TABLE OF CONTENTS...................................................................................................................................... i LIST OF TABLES ..............................................................................................................................................ii LIST OF FIGURES............................................................................................................................................iv EXECUTIVE SUMMARY ...................................................................................................................................6 Study Overview.......................................................................................................................................................6 Summary of Recommendations.............................................................................................................................6 Current Rates......................................................................................................................................................7 Proposed Rates...................................................................................................................................................8 Capacity Charges ................................................................................................................................................9 1 INTRODUCTION....................................................................................................................................10
1.1 Methodology ........................................................................................................................................... 11 Buy-in Method................................................................................................................................................. 12 Incremental Cost Method ............................................................................................................................... 12 Combined Approach........................................................................................................................................ 13
1.2 Legal Framework ..................................................................................................................................... 13 California Constitution‐Article XIII C (Proposition 26)..................................................................................... 13 California Constitution‐Article XIII D, Section 6 (Proposition 218).................................................................. 14
1.3 Key Assumptions ..................................................................................................................................... 15 Escalation Factors............................................................................................................................................ 15 Asset Values..................................................................................................................................................... 16 2 FINANCIAL PLAN...................................................................................................................................18
2.1 Status Quo Rate Increases....................................................................................................................... 18
2.2 Billing Units.............................................................................................................................................. 18
2.3 Revenues ................................................................................................................................................. 19
2.4 Operating and Maintenance (O&M) Expense ......................................................................................... 19
2.5 Capital Improvement Projects................................................................................................................. 20
2.6 Debt Service............................................................................................................................................. 20
2.7 Proposed Reserve Policy ......................................................................................................................... 20
2.8 Status Quo Financial Proforma................................................................................................................ 20
2.9 Proposed Wastewater Treatment Plant.................................................................................................. 22
2.10 Reserve Contributions and Target........................................................................................................... 26
2.11 Proposed Option 1 Financial Plan Proforma ........................................................................................... 26 84 ii
City of Greenfield – 2025 Sewer Rate and Fee Study
2.12 Proposed Option 2 Financial Plan Proforma ........................................................................................... 29
2.13 Revenue Requirements........................................................................................................................... 31 3 COST OF SERVICE ANALYSIS ..................................................................................................................32
3.1 Functionalization of Costs ....................................................................................................................... 32 4 RATE DESIGN........................................................................................................................................35
4.1 Fixed Rate Derivation .............................................................................................................................. 35
4.2 Variable Rate Derivation.......................................................................................................................... 36
4.3 Bill Impacts .............................................................................................................................................. 38 Customers Bill Impact...................................................................................................................................... 38 5 Proposed Sewer Capactiy Charges.........................................................................................................40
5.1 System Demand....................................................................................................................................... 40
5.2 System Valuation..................................................................................................................................... 40
5.3 Buy-in Fee Calculation ............................................................................................................................. 41
5.4 Future Demand........................................................................................................................................ 41
5.5 Capital Improvement Plan....................................................................................................................... 41
5.6 Incremental Fee Calculation.................................................................................................................... 42 6 Conclusion............................................................................................................................................44 Proposed Sewer Rates..................................................................................................................................... 44 Proposed Capacity Charges............................................................................................................................. 45
LIST OF TABLES
Table 1. Current Sewer Rates...............................................................................................................................................7 Table 2. Proposed Option 1 Revenue Adjustments..............................................................................................................8 Table 3. Proposed Option 1 Sewer Rates.............................................................................................................................8 Table 4. Proposed Option 2 Revenue Adjustments..............................................................................................................8 Table 5. Proposed Option 2 Sewer Rates.............................................................................................................................8 Table 6 Current Sewer Impact Fees......................................................................................................................................9 Table 7. Proposed Sewer Capacity Charges..........................................................................................................................9 Table 8. Status Quo Rates Based on 2023 Rate Study ........................................................................................................18 Table 9. Customer Billing Unit Growth Projections............................................................................................................19 Table 10. Projected Status Quo Revenue ...........................................................................................................................19 Table 11. Status Quo Operating Expenses..........................................................................................................................19 Table 12. Planned Rate Funded Capital Expenditures........................................................................................................20 Table 13. Sewer Debt Service Payment Schedule...............................................................................................................20 Table 14. Status Quo Financial Proforma ...........................................................................................................................21 Table 15. WWTP Project Cost Breakdown..........................................................................................................................23 Table 16. Total Operating Expenses Including Additional Plant Operating Expenses .........................................................23 Table 17. Total Proposed Debt Service Payments..............................................................................................................24 85 iii
City of Greenfield – 2025 Sewer Rate and Fee Study
Table 18. Debt Service Coverage Ratio Under Status Quo Rate Adjustments and Proposed Debt......................................24 Table 19. Proposed Revenue Adjustments Option 1 ..........................................................................................................26 Table 20. Proposed Revenue Adjustments Option 2 ..........................................................................................................26 Table 21. Proposed Annual Reserve Contributions and Total Reserve Target ....................................................................26 Table 22. Proposed Option 1 Financial Plan Pro Forma......................................................................................................27 Table 23. Proposed Option 2 Financial Plan Pro Forma......................................................................................................29 Table 24. Revenue Requirements for the Cost of Service Analysis.....................................................................................31 Table 25. Percentage of Operating Costs Allocated to Standard Functions........................................................................32 Table 26. Percentage of Assets Allocated to Standard Functions.......................................................................................32 Table 27. Percent of Operating Costs Allocated to Cost Causative Components ................................................................33 Table 28. Percent of Asset Values Allocated to Cost Causative Components .....................................................................33 Table 29. Revenue requirements allocated to Cost Components.......................................................................................33 Table 30. Total Cost of Service Allocated to Cost Components ..........................................................................................34 Table 31. Cost Components Allocated to Fixed and Variable Charges................................................................................35 Table 32. Count of Bill Calculation .....................................................................................................................................35 Table 33. Cost of Service Fixed Charge Derivation .............................................................................................................35 Table 34. Proposed Option 1 Fixed Charges (per month)...................................................................................................35 Table 35. Proposed Option 2 Fixed Charges (per month)...................................................................................................36 Table 36. Customer Water Use (Gallons) by Customer Class..............................................................................................36 Table 37. Aggregate Customer Class and Applicable Water Use Calculation ......................................................................37 Table 38. Mass Balance Analysis........................................................................................................................................37 Table 39. Cost of Service Variable Charge Derivation.........................................................................................................38 Table 40. Proposed Option 1 Variable Charges (per 1,000 gallons) ....................................................................................38 Table 41. Proposed Option 2 Variable Charges (per 1,000 gallons) ....................................................................................38 Table 42. Current Sewer Units...........................................................................................................................................40 Table 43. Sewer System Asset Valuation ...........................................................................................................................40 Table 44. Sewer System Valuation Calculation ..................................................................................................................41 Table 45. Buy-in Fee Calculation for Sewer System (per unit) ............................................................................................41 Table 46. Future SRUs Based on Master Plan Growth Projection.......................................................................................41 Table 47. Projected Study Period Rate Funded Capital Expenditures.................................................................................42 Table 48. Percent of Planned Capital Expenditures Attributed to Future Growth ..............................................................42 Table 49. Incremental Fee Calculation for Sewer System (per unit) ...................................................................................42 Table 50. Proposed Sewer Capacity Charges......................................................................................................................42 Table 51. Proposed Option 1 Revenue Adjustments..........................................................................................................45 Table 52. Proposed Option 1 Sewer Rates.........................................................................................................................45 Table 53. Proposed Option 2 Revenue Adjustments..........................................................................................................45 Table 54. Proposed Option 2 Sewer Rates.........................................................................................................................45 Table 55. Proposed Sewer Capacity Charges......................................................................................................................45 86 iv
City of Greenfield – 2025 Sewer Rate and Fee Study
LIST OF FIGURES
Figure 1. City of Greenfield ................................................................................................................................................10 Figure 2. Rate Study Process..............................................................................................................................................11 Figure 3. Buy-in Methodology............................................................................................................................................12 Figure 4. Incremental Cost Method ...................................................................................................................................13 Figure 5. Combined Cost Method ......................................................................................................................................13 Figure 6. Expense Escalation Factors Estimated for Greenfield, FY 2027 ............................................................................16 Figure 7. Engineering News Record California Building Cost Index.....................................................................................17 Figure 8. Status Quo Reserve Fund Balances......................................................................................................................22 Figure 9. Fund Balances Under Status Quo Rate Adjustments and Treatment Plant Proposal Option 1 .............................25 Figure 10. Fund Balances Under Status Quo Rate Adjustments and Treatment Plant Proposal Option 2 ...........................25 Figure 11. Updated Debt Service Coverage Ratio Under Status Quo and Proposed Option 1 Financial Plan ......................28 Figure 12. Fund Balances Under Proposed Option 1 Rate Adjustments and Treatment Plant Proposal .............................28 Figure 13. Updated Debt Service Coverage Ratio Under Status Quo and Proposed Option 2 Financial Plan ......................30 Figure 14. Fund Balances Under Proposed Option 2 Rate Adjustments and Treatment Plant Proposal .............................30 Figure 15. Current vs. Proposed Rates for Residential Customers with 1 Unit, FY 2026 .....................................................39 Figure 16. Non-Residential Customer Impacts with Three Units, FY 2026 ..........................................................................39 87 v
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City of Greenfield – 2025 Sewer Rate and Fee Study
EXECUTIVE SUMMARY
Study Overview
The City of Greenfield (City) retained Robert D. Niehaus, Inc. (RDN) to develop a comprehensive Sewer Rate and Fee Study (Study), which includes financial planning, revenue requirements, cost of service, and rate-setting analyses. The Study’s overall goal is to develop a financial plan to identify necessary revenue to meet the City’s financial needs and propose rates and fees, which recover the costs from ratepayers commensurate with their service requirements. RDN collaborated with City staff to evaluate the City’s financial stability, given the current and projected future financial conditions. RDN amended the current rates based on the cost of service (COS) analysis results to further improve equity and ensure compliance with Proposition 218 (Prop 218) requirements and other legal mandates. The main objective of this Study is to ensure that the City can accomplish the planned replacement of their wastewater treatment plant, with the associated cost of debt and increased operating expenses. Other objectives of the Study include:
1. Projecting account growth based on historical data and inputs from City staff for the study period (FY 2026 – FY 2030);
2. Developing a 10-year financial plan for the City to ensure financial sufficiency to fund day-to-day operation and maintenance, debt service requirements, and capital improvement and replacement projects while building up reserves to the City’s target level;
3. Assessing wastewater treatment plant funding options and providing a financial plan which will fund necessary operating, capital, and debt requirements;
4. Estimating sewer flow by customer class based on the most recent available data;
5. Conducting a COS analysis to equitably allocate the costs of providing service to customers commensurate with their service requirements;
6. Designing rates based on the results of COS analysis to establish a strong nexus between costs and pricing of rates;
7. Conducting a rate comparison survey to assess how the proposed rates compare with current rates;
8. Developing Capacity Charges which fairly allocate the costs of system capacity between current and future customers; and
9. Developing an administrative record, which effectively communicates the findings of the Study.
Summary of Recommendations
RDN recommends the following changes and modifications to the current rates and fees based on the findings of the Study:
• Adopt the proposed financial plan which will allow the City to build and maintain a new Sewer Treatment Plant
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City of Greenfield – 2025 Sewer Rate and Fee Study
• Adjust revenues each year of the study period based on which wastewater treatment plant (WWTP) funding option is required1
o Option 1 - 65.0 percent in January 2026, 5.0 percent in July 2026, 5.0 percent in July 2027, and
5.0 percent in July 2028 and 4.0 percent in July 2029 to ensure compliance with planned debt issuance requirements by the end of the study period (FY 2030). o Option 2 - 65.0 percent in January 2026, 25.0 percent in July 2026, 20.0 percent in July 2027, July 2028, and July 2029 to ensure compliance with planned debt issuance requirements by the end of the study period (FY 2030).
• Realign the cost allocation for customers based on the Cost of Service analysis. • Discontinue rates based on ERU2counts and bill a single fixed charge to each customer account • Implement variable rates for all customers based on 1,000 gallon increments of water use • Cap variable rates for single family residential customers based on the average estimated monthly sewer flow of 5,000 gallons
• Institute a variance process for non-single family residential customers who use significant amounts of water which does not reach the treatment plant
• Develop Capacity Charges which increase the equitable distribution of holding/developing capacity for new customers
• Annually adjust Capacity Charges based on the California Department of General Services California Construction Cost Index
Current Rates
The City’s customers currently pay a fixed monthly service charge. The monthly charge is based on each customer’s relative number of billing units. As of July 2025, customers pay $5.14 monthly per account and $58.22 per unit (ERU). Under the current rates, one account charge is billed per customer.3 ERU charges are billed based on the number of units applied by the city to a particular customer. According to City staff, the number of billing units is determined based on the type of customer.4 The current sewer rates as described are displayed in Table 1.
Table 1. Current Sewer Rates
Rate Category Monthly Rate
Account $5.14
ERU $58.22
1 Wastewater treatment plant funding option are described in the financial planning section (2.9 Proposed Wastewater Treatment Plant) of this report
2 ERUs (Equivalent Residential Units) are assigned by City staff when a customer joins the sewer system 3 Sewer rates were increased by 15 percent at the beginning of the current fiscal year, July 2025, as per the current rate study. City of Greenfield. Sewer Rate Study, January 16, 2023. RDN. The first year of proposed rates will occur in the same fiscal year.
4 City of Greenfield Municipal Code Chapter 13.32 Sewer Rates. https://www.codepublishing.com/CA/Greenfield/#!/html/Greenfield13/Greenfield1332.html 90 8
City of Greenfield – 2025 Sewer Rate and Fee Study
Proposed Rates
RDN recommends that the City implement a sewer rate structure which includes both a fixed and variable component. Fixed rates will be applied equally to all customers and will be assessed at one per account per month.
Variable rates will be billed in 1,000 gallons increments based on each customer’s monthly water use. Variable rates for single family residential customers will be capped at 5,000 gallons of water use per month to reflect the estimated average indoor sewer flow from those customers. The rates for non-single family residential customers will not be capped; however, if a non-residential customer uses significant water that is not delivered to the treatment plant, the sewer variable rate should reflect that though a variance process. The recommended rates allow the City to maintain healthy reserve fund balances, maintain planned debt service requirements and execute necessary capital improvement projects over five-year study period. In addition to the proposed revenue adjustments, the proposed rates reallocate the City’s costs based on a detailed COS analysis which increases the equitability of the proposed rates by allocating City costs based on the relative wear each customer places on the system based on the total sewer flow attributed to the customer class. Thus, each customer will have different overall rate adjustments.
Proposed option 1 annual revenue adjustments presented in this Study are 65.0 percent in January 2026, 5.0 percent in July 2026, July 2027, and July 2028, and 4.0 percent in July 2029. The proposed option 1 adjustments will balance the budget at the end of the five-year study period. Table 2 and Table 3 show the proposed revenue adjustments and rates for the study period, respectively.
Table 2. Proposed Option 1 Revenue Adjustments
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Revenue Adjustment 65.0% 5.0% 5.0% 5.0% 4.0%
Table 3. Proposed Option 1 Sewer Rates
Rate Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Fixed Charge $34.99 $36.74 $38.58 $40.51 $42.13
Variable Charge (per 1,000 gallons) $11.25 $11.81 $12.40 $13.02 $13.54 Proposed option 2 annual revenue adjustments presented in this Study are 65.0 percent in January 2026, 25.0 percent in July 2026, and 20.0 percent July 2027, July 2028, and July 2029. The proposed adjustments will balance the budget at the end of the five-year study period. Table 4 and Table 5 show the proposed revenue adjustments and rates for the study period, respectively.
Table 4. Proposed Option 2 Revenue Adjustments
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Revenue Adjustment 65.0% 25.0% 20.0% 20.0% 20.0%
Table 5. Proposed Option 2 Sewer Rates
Rate Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Fixed Charge $34.99 $43.74 $52.49 $62.98 $75.58
Variable Charge (per 1,000 gallons) $11.25 $14.06 $16.87 $20.24 $24.29 91 9
City of Greenfield – 2025 Sewer Rate and Fee Study
Capacity Charges
In addition to developing new sewer rates, this study also recommends changes to the City’s current Sewer Impact Fee. Impact Fees, Connection Fees, Capacity Fees, and Capacity Charges are all synonyms which refer to a fee charged by a utility to maintain and produce additional system capacity which can be used by new customers joining the system. This report will refer to the proposed fee as “Capacity Charges.” Table 6 shows the City’s current Impact Fees, which are based on the type of customer and the number of units joining the system.
Table 6 Current Sewer Impact Fees5
Sewer Impact Fee Unit Fee
Single Family Residential Dwelling Unit $3,573.68
Duplex Residential Dwelling Unit $1,850.00
Triplex Residential Dwelling Unit $1,645.00
Multi-Family Residential Dwelling Unit $1,360.00
Commercial, Industrial, Public Fixture Unit $99.60
Table 7 shows the proposed Sewer Capacity Charges which are designed to both reimburse current customers for the additional carried capacity, which is being carried in the sewer system, as well as ensure that new customers are paying for their fare share of the additional capacity produced by future rate funded capital improvement projects. When a new customer joins the sewer system, city engineers should determine that customer’s impact the system compared to a single family dwelling unit. A single family dwelling unit was determined to generate an average of 5,000 gallons of sewer on a monthly basis (standard residential unit, SRU). Thus one SRU for non-single family development should be based on an increment of 60,000 gallons of annual sewer flow. The proposed capacity charge should be multiplied by the estimated SRUsfor each non-single-family residence to determine the charge for each specific project.
Table 7. Proposed Sewer Capacity Charges
Connection Fee Unit Fee
Capacity Charge Standard Residential Unit $7,286.34
5 City of Greenfield. Resolution No. 2006-15. February 2006 92 10
City of Greenfield – 2025 Sewer Rate and Fee Study
1 INTRODUCTION
The City of Greenfield is in the Salinas Valley of Monterey County. Founded in 1905 and incorporated in 1947, Greenfield is centered in a highly productive agricultural region. The City owns and operates the Sewer collection, treatment, and disposal facilities that serve a population of approximately 18,000 residents. The existing WWTP was originally constructed in 1978 and has since been upgraded and expanded several times. It consists of a headworks, primary clarifiers, secondary biological treatment provided by aerated ponds, and effluent disposal provided by percolation ponds and effluent disposal fields.
The Sewer collection system is comprised of approximately thirty-one miles of gravity-fed sewer lines. Sewer pipes ranging in size from 4-inch to 24-inch diameter, and six lift stations. The Sewer collection system spans over 2.1 square miles to serve the City’s 3,800 customers. Figure 1 shows the city zoning and limits in red. In order for the City to continue to maintain service for its current customers, and to provide service to new customers at State mandated levels, a new treatment plant is required.
Figure 1. City of Greenfield
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City of Greenfield – 2025 Sewer Rate and Fee Study
1.1 Methodology
The sewer rates formulated in the Study were developed using principles set forth by the Water Environment Federation (WEF). RDN rate-making practices incorporate methods described in the WEF Financing and Charges for Sewer Systems Manual 276. Figure 2 presents the steps taken to develop the City’s proposed rates.
Figure 2. Rate Study Process
1. Growth Projection: Project customer growth for FY 2025 and ten additional years, including the five-year study period, FY 2026 through FY 2030, using City historical billing data and local planning documents.
Forecast revenues for the study period based on projected customer growth.
2. Financial Planning/Revenue Requirements: Develop a five-year financial plan based on the projected revenues and annual costs, which include both operating and capital expenses. The City’s target reserve level is also to be considered part of the financial planning. Based on financial planning, revenue requirements and necessary revenue adjustments are determined for each year of the study period.
3. Cost of Service (COS) Analysis: Perform a COS analysis to allocate costs among the customers commensurate with their service requirements.
4. Rate Design: Design rates to equitably recover the rate revenue requirements from each customer class based on the proportional revenue requirements determined through the COS analysis.
The Capacity Charge was developed using guidelines set forth by the AWWA M17. The two primary methods outlined in the M1 used to calculate Capacity Charges are the Buy-in and the Incremental Cost methods. The Buyin method recovers the cost of capacity in those portions of the existing system in which there is still capacity available. The Incremental Cost method is a calculation of the Incremental Costs of additional system capacity needed to add to serve new development. There is also a hybrid approach in which these two methods are combined. The combined approach is most often used when the system has some capacity left to take on new customers, but additional capacity is also needed to serve projected growth in the planning horizon. 6 Financing and Charges for Sewer Systems, WEF Manual of Practice Number 27, Water Environment Federation 7 American Water Works Association. M1 Principles of Water Rates, Fees and Charges, Seventh Edition 94 12
City of Greenfield – 2025 Sewer Rate and Fee Study
Buy-in Method
Under the Buy-in Method, new development purchases a share of capacity proportionate to the development’s estimated demand. This method is typically used when the existing water system has the capacity to accommodate increased demand without large investment in capital projects. There are four generally accepted methods used to determine the existing system value:
5. Original Cost – asset cost in the year of construction
6. Original Cost less Depreciation – original cost subtracting the accumulated depreciation of system assets
7. Replacement Cost New (RCN) – original cost escalated to current dollars using a construction cost index.
This method reflects the cost of replicating the existing system.
8. Replacement Cost New less Depreciation (RCLD) – replacement cost new of existing system subtracted by the accumulated depreciation. This method reflects the current costs of replacing system assets while adjusting the valuation to reflect the remaining life of current assets.
Figure 3 provides a visual representation of a situation where the Buy-in Method best applies. In this example, the commuter bus (utility) has a capacity to seat 10 passengers (system capacity). Of the 10 total seats, eight are taken (existing customers), but there are two extra seats available ready for the new passengers (new customers). A new passenger, who wants to buy a seat on the bus, is expected to pay one tenth of the total value of the bus to secure his/her seat. This method rests on the premise that existing customers have been maintaining not only their share of the system capacity that they use but also for the extra capacity that is not currently being used. New customers therefore should reimburse existing customers for the additional contribution they have made to maintain the extra capacity.
The Buy-in Method is used when there is sufficient capacity left in the existing system to accommodate new development over the planning period, and the goal of this method is to achieve capital equity between existing and new customers.
Figure 3. Buy-in Methodology
Incremental Cost Method
While the Buy-in Method is used when the system has sufficient capacity for additional development, the Incremental Cost method is most appropriate when current system capacity is not capable of serving new development without significant investment in new facilities. Under this methodology all the costs of future system expansion are allocated to new customers. This method requires a detailed long-term capital improvement plan (CIP) that clearly identifies the proportion of project cost contributing to expansion of the system. As shown 95 13
City of Greenfield – 2025 Sewer Rate and Fee Study
in Figure 4, using the same bus analogy, when the bus is full (at capacity), new passengers must purchase additional cargo for them to secure a seat so that existing customers would not be burdened by the Incremental Costs. This method rests on the premise “growth pays for growth.” Figure 4. Incremental Cost Method
Combined Approach
For systems that have the capacity to serve new development in the short-run but require investment in capacityexpanding facilities in the long-run, a combination of Buy-in and Incremental Cost Methods is considered. Capacity Charges developed under the combined method reflect the value of the existing system and expansion related CIPs. In Figure 5 the new passengers are expected to share the costs associated with the available seats in the original section of the bus and extension of the bus that is added to increase additional availability of seats.
Figure 5. Combined Cost Method
1.2 Legal Framework
The primary goal of this study is to help the City establish rates that achieve the City’s objectives of revenue stability, equitable cost recovery, and ratepayer affordability. This section of the report describes the legal framework considered in developing the rates to ensure that the calculated cost of service rates provide a fair and equitable allocation of costs to the different customer classes.
California Constitution‐Article XIII C (Proposition 26) The voters in the State approved Proposition 26 on November 2, 2010. Proposition 26 amended Article XIII C of the State Constitution to expand the definition of “tax” to include “any levy, charge, or exaction of any kind imposed by a local government” with listed exceptions. By means of these exceptions, Article XIII C classifies several types of charges, in addition to property-related charges, that are not taxes, such as charges for specific services or benefits, regulatory charges and penalties.
Article XIII C’s definition of “tax” lists the following exceptions: (1) a charge imposed for a specific benefit conferred or privilege granted directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege; (2) a charge imposed for a specific government service or product provided directly to the payer that is not provided to those 96 14
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not charged, and which does not exceed the reasonable costs to the local government of providing the service or product; (3) a charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof; (4) a charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property; (5) a fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law; (6) a charge imposed as a condition of property development; and (7) assessments and property-related fees imposed in accordance with the provisions of Article XIII D.
Proposition 26 also provides that the local government bears the burden of proving by a preponderance of the evidence that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental activity, and that the manner in which those costs are allocated to a payer bear a fair or reasonable relationship to the payer’s burdens on, or benefits received from, the governmental activity. Like the proportionality requirements of Article XIII D, assessment of rates under these requirements, if applicable, would be supported by the cost of service approach.
California Constitution‐Article XIII D, Section 6 (Proposition 218) In November 1996, California voters passed Proposition 218, the “Right to Vote on Taxes Act.” This constitutional amendment protects taxpayers by limiting the methods by which local governments can create or increase taxes, fees, and charges without taxpayer consent. Between 2002 and 2017, California courts have ruled that fees associated with providing Sewer services are “property-related” and thus under the jurisdiction of Prop 218. The principal requirements for fairness of the fees related to public Sewer service are as follows: Revenues derived from the fee or charge shall not exceed the funds required to provide the property-related service. Revenues derived by the fee or charge shall not be used for any other purpose other than that for which the charge was imposed. The amount of the fee or charge imposed upon any parcel shall not exceed the proportional cost of service attributable to the parcel. Reliance by an agency on any parcel map, including, but not limited to, an assessor’s parcel map, may be considered a significant factor in determining whether a fee or charge is imposed as an incident of property ownership for purposes of this article.
The rates developed in this Report use a methodology to establish an equitable system of charges that recover the cost of providing service and fairly apportion costs to each customer as required by Proposition 218.
California Code 66013 – Capacity Charges
(a) Notwithstanding any other provision of law, when a local agency imposes Charges for water connections or Sewer connections, or imposes Capacity Charges, those Charges or charges shall not exceed the estimated reasonable cost of providing the service for which the Charge or charge is imposed, unless a question regarding the amount of the Charge or charge imposed in excess of the estimated reasonable cost of providing the services or materials is submitted to, and approved by, a popular vote of two-thirds of those electors voting on the issue. “Capacity Charge” means a charge for public facilities in existence at the time a charge is imposed or charges for new public facilities to be acquired or constructed in the future that are of proportional benefit to the person or property being charged, including supply or capacity contracts for rights or entitlements, real property interests, and entitlements and other rights of the local agency involving capital expense relating to its use of existing or new public facilities. A “Capacity Charge” does not include a commodity charge. 97 15
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(c) A local agency receiving payment of a charge as specified in paragraph (3) of subdivision (b) shall deposit it in a separate capital facilities fund with other charges received, and account for the charges in a manner to avoid any commingling with other moneys of the local agency, except for investments, and shall expend those charges solely for the purposes for which the charges were collected. Any interest income earned from the investment of moneys in the capital facilities fund shall be deposited in that fund.
1.3 Key Assumptions
A test year, FY 2026, was selected for which costs are to be analyzed, and rates established for this study. The financial plan was built for the next 10 years, which includes the five-year study period, FY 2026 through FY 2030 with a detailed revenue adjustment plan. The City’s fiscal year starts on July 1 and ends on June 30.
Escalation Factors
The financial plan was built based on an assumption in the projected escalation of revenues and expenses associated with both operations and maintenance (O&M) and capital improvement projects (CIPs). Escalation factors were calculated for nine independent variables using historical Consumer Price Index (CPI) data from the West – Size Class B/C, between the year 2000 and the most current calendar year8, and projections by the Federal Reserve Bank of St. Louis (FRED) Economic Research Division, Quarterly Census of Employment and Wages (QCEW), and Engineering News Record (ENR) Building Cost Index (BCI). All escalation factors were developed by calculating an average rate of change and projecting that rate into future years. Figure 6 displays the escalation factors estimated for the City for FY 2027.
8 Bureau of Labor Statistics (2025) Consumer Price Indices West – Size Class B/C, Not Seasonally Adjusted. 98 16
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Figure 6. Expense Escalation Factors Estimated for Greenfield, FY 2027
4.4%
4.4%
6.5%
6.1%
5.0%
3.3%
5.6%
8.8%
3.1%
1.5%
0.0% 2.0% 4.0% 6.0% 8.0% 10.0%
Payroll
Other Employee
Utilities
Chemicals
Water Treatment
Fuel/Automobile
Construction
Insurance
Overall
Equipment
Asset Values
The replacement cost of assets was determined by using the Engineering News Records Building Cost Index (ENR BCI) for California. The City’s oldest recorded asset still in use dates to 1970, where the BCI was indexed at 1,381.
The BCI in July 2025 is indexed at 10,195, an increase of over 700 percent. Figure 7 shows the trend of the ENR BCI since 1970.
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Figure 7. Engineering News Record California Building Cost Index 0 2000
4000
6000
8000
10000
12000
12/1/1970
5/1/1972
10/1/1973
3/1/1975
8/1/19761/1/19786/1/1979
11/1/1980
4/1/19829/1/19832/1/19857/1/1986
12/1/1987
5/1/1989
10/1/1990
3/1/19928/1/19931/1/19956/1/1996
11/1/1997
4/1/19999/1/20002/1/20027/1/2003
12/1/2004
5/1/2006
10/1/2007
3/1/20098/1/20101/1/20126/1/2013
11/1/2014
4/1/20169/1/20172/1/20197/1/2020
12/1/2021
5/1/2023
10/1/2024
California BCI
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2 FINANCIAL PLAN
RDN built a 10-year financial model for the City’s sewer system to meet the system’s long-term financial goals.
The detailed rate analysis was performed for the first five years. It is important to note that the status quo financial plan was developed based on the previous rate study9 which was designed to produce a positive ending balance by FY 2027; however, the proposed rates were adopted on a different schedule than was originally intended, which led to negative balances in the intervening years. The status quo (rate study) financial plan was also developed with the assumption that a major Sewer treatment plan project (WWTP) would be fully funded by State grants. In the years since the financial plan was developed, the City has revised estimates of grant contributions for the building of the treatment plant and the City will have to fund a portion or all of the project through debt issuances through a combination of the State Revolving Fund (SRF) and/or private loans. If the Sewer utility maintains the current financial plan, it will reach a positive ending balance by FY 2028; however, the City will not be able to fund the additional debt payments or maintain an accepted debt service coverage ratio (DSCR) which are required to complete the planned WWTP. The status quo financial plan through FY 2030 is described in the following sections. The status quo financial plan assumes no additional debt service occurs during this period, including the WWTP. During discussions with City staff and engineering consultants, it was shown that the City cannot maintain the current sewer service without completing a new WWTP, therefore, the proposed financial plan (Section 2.9 through 2.11) was developed by including the additional costs which the City needs to incur to fund the proposed project and maintain the additional reserve and debt service coverage requirements. Two options were developed to ensure that the WWTP would be funded. The rates proposed in this study are designed to fully fund the WWTP requirements.
2.1 Status Quo Rate Increases
The status quo financial plan includes revenue adjustments based on the 2023 rate study. Table 8 shows the rates which will come into effect each year under the status quo financial plan. These rates were used to determine the future rate revenues based on the projected billing units.
Table 8. Status Quo Rates Based on 2023 Rate Study
Rate Category FY 2026 FY 2027 FY 2028
Account $5.14 $5.91 $6.20
ERU $58.22 $66.95 $70.30
2.2 Billing Units
RDN first projected customer growth based on customer billing units to estimate the City’s revenue generated from rates. RDN utilized the City’s billing records from FY 2025 to determine the current billing units and used this as the starting point for the projections. Billing units include both account numbers and ERU numbers. Because current revenues are derived from the number of billing units, RDN projected billing units for each customer using a linear regression model. RDN projects that the number accounts and ERUs will increase by 0.5 percent per year throughout the study period. The trends captured in the historical data were forecasted over the study period, yielding the billing unit counts displayed in Table 9.
9 City of Greenfield. Sewer Rate Study, January 16, 2023. RDN. 101
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Table 9. Customer Billing Unit Growth Projections
Billing Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Accounts 3,434 3,451 3,468 3,485 3,503
ERUs 4,611 4,634 4,656 4,679 4,702
2.3 Revenues
Based on the projected billing units, RDN conducted a revenue analysis using the current Sewer rates. The City currently collects revenues from monthly charges and other operating revenues. With no change to the planned rate increases, the City is expected to collect between $3.4 and $4.2 million in operating revenues per year during the study period for the Sewer utility. The revenue analysis also includes non-operating revenues such astransfers and connection fees. These revenues average approximately $87,000 a year and are used to offset the revenue requirements that need to be recovered from customers’ rates. Forecasted revenues by category are shown in Table 10.
Table 10. Projected Status Quo Revenue10
Revenue Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Fixed Rate Revenue $3,433,394 $3,967,298 $4,186,045 $4,206,530 $4,227,118 Misc Revenue $1,225 $0 $0 $0 $0
Connection Fees $48,230 $48,230 $48,230 $48,230 $48,230 Transfer In $631,250 $0 $0 $0 $0
Total Revenue $4,114,099 $4,015,528 $4,234,275 $4,254,760 $4,275,348
2.4 Operating and Maintenance (O&M) Expense
The City’s FY 2026 Budget anticipated approximately $2.6 million in expenses, classified as O&M expenses. The itemized O&M expenses were carefully reviewed by RDN and forecasted overthe study period using the escalation factors discussed in the Key Assumptions section (Figure 6). On average, O&M Expenses are expected to increase by 3.1 percent annually through the study period. By FY 2030, annual O&M expenses are projected to reach around $3.0 million. O&M expenses by function are shown in Table 11.
Table 11. Status Quo Operating Expenses11
Expense Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Billing $261,770 $272,046 $282,737 $293,862 $305,436
Admin $393,249 $408,437 $424,236 $432,217 $448,765
Collection $600,708 $624,246 $648,750 $682,715 $709,278 Treatment $1,184,400 $1,230,975 $1,279,253 $1,329,757 $1,357,549 General Dept $193,333 $193,333 $193,333 $193,333 $193,333 Total Operating Expense $2,633,460 $2,729,037 $2,828,309 $2,931,884 $3,014,361 10 Note that status quo Connection Fee Revenues do not include the proposed fee adjustment shown in this report 11 Note that status quo Operating Expenses do not include the additional staff and materials needed to operate the proposed treatment plant
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2.5 Capital Improvement Projects
In addition to the costs associated with daily operation and maintenance, the City estimates capital project spending between $38,000 and $2.0 million per year with no inflation adjustment for the study period. Major capital projects during the study period include CCTV of sewer lines, sewer main upgrades, and replacement of the Tyler Lift Station, among others. Table 12 shows the planned annual CIP expenses for the study period.
Table 12. Planned Rate Funded Capital Expenditures
Expense Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Capital Paygo $2,011,583 $1,003,750 $249,500 $38,000 $998,371
2.6 Debt Service
The City’s sewer utility currently has outstanding annual debt service payments of approximately $245,000 a year.
Outstanding debt includes the CIEDB Sewer Expansion and the PNC Equipment Finance Loan. Table 13 shows the Sewer utility’s annual debt service payment schedule by loan as well as the total debt service payment.
Table 13. Sewer Debt Service Payment Schedule
Description Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 CIEDB Wastewater Expansion Principal $86,377 $89,098 $91,905 $94,800 $104,143 CIEDB Wastewater Expansion Interest $37,585 $34,821 $31,971 $29,030 $19,539 PNC Equipment Finance Principal $101,282 $109,400 $117,967 $127,003 $104,626 PNC Equipment Finance Interest $20,083 $16,840 $13,339 $9,566 $3,324 Total Debt Service $245,327 $250,159 $255,182 $260,399 $231,631
2.7 Proposed Reserve Policy
The City must maintain an appropriate reserve balance to ensure that day-to-day operations will continue during emergencies and guarantee the future stability of the system. As part of this rate study plan, RDN recommends that the City’s financial goal be to build an appropriate level of cash reserves for each reserve fund included in the financial plan. RDN recommends the following reserve policies:
Operating Reserve: three months of budgeted Operating and Maintenance (O&M) expense for the current year, a balance of $658 thousand in FY 2026.
Capital Replacement Reserve: based on an annual contribution of 2 percent of total asset values, which will allow for a 50-year replacement schedule for all fixed assets. Annual contributions based on the current assets are equal to around $343 thousand.
2.8 Status Quo Financial Proforma
The City currently has a projected zero dollar opening cash balance for FY 2026. Table 14 shows the status quo financial proforma throughout the study period based on the financial inputs described in the previous sections. 103
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Table 14. Status Quo Financial Proforma
Rate Increase 15.0% 15.0% 5.0% 0.0% 0.0%
Rate Month Implemented 1-Jul 1-Jul 1-Jul 1-Jul
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Cash Position Opening Balance -$ (776,271) $ $ (743,689) $ 157,595 $ 1,182,072 Revenues
Sewer Rate Revenue $ 3,433,394 $ 3,450,192 $ 3,467,075 $ 3,484,041 $ 3,501,092 Adjusted Sewer Rate Revenue -$ 517,105 $ $ 718,971 $ 722,489 $ 726,025 Other Operating Revenue $ 1,225 -$ -$ -$ -$
Non-Operating Revenue $ 679,480 $ 48,230 $ 48,230 $ 48,230 $ 48,230 Total Revenues $ 4,114,099 $ 4,015,528 $ 4,234,275 $ 4,254,760 $ 4,275,348 Operating Expenses $2,633,460 $2,729,037 $2,828,309 $2,931,884 $3,014,361 Net Operating Revenue $ 1,480,639 $ 1,286,491 $ 1,405,966 $ 1,322,876 $ 1,260,986 Current Debt Service $ 245,327 $ 250,159 $ 255,182 $ 260,399 $ 231,631 Proposed Debt Service -$ -$ -$ -$ -$
Total Operating and Debt Service $ 2,878,787 $ 2,979,196 $ 3,083,491 $ 3,192,283 $ 3,245,993 Net Revenues Before CIP $ 1,235,312 $ 1,036,332 $ 1,150,784 $ 1,062,477 $ 1,029,355 Capital Expenditure $ 2,011,583 $ 1,003,750 $ 249,500 $ 38,000 $ 998,371 Net Income $ (776,271) $ 32,582 $ 901,284 $ 1,024,477 $ 30,984 Ending Balance $ (776,271) $ (743,689) $ 157,595 $ 1,182,072 $ 1,213,056 Figure 8 displays the expected ending fund balances under the status quo financial plan. Negative fund balances mean that the City’s general fund must subsidize the Sewer fund. Under the status quo financial plan, the City will develop a positive reserve balance beginning in FY 2028 which will increase through FY 2030; however, the City is currently seeking funding for the major Wastewater Treatment Plant upgrade. The proposed upgrade may include significant grant funding, but will also require the City to issue additional debt financing. The need for new debt and the increase in operating expenses associated with the new WWTP mean that a new financial plan must be developed in order to fund the project. The following section details the proposed financial plan inputs and results. 104
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Figure 8. Status Quo Reserve Fund Balances
-$1.0
-$0.5
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Millions
2.9 Proposed Wastewater Treatment Plant
The WWTP project is planned in 3 phases. In order to complete all phases of the WWTP project simultaneously, a total of approximately $111.3 million in funding will be needed. Three funding scenarios were provided by State representatives to complete a portion or all of the necessary updates to the WWTP project: 12 • Scenario 1 - Phase 1 Only ($81,121,251) – $65,560,625.50 grant/PF + $15,560,625.50 CWSRF loan = $81,121,251
• Scenario 2 - Phase 1 + 2 ($94,542,601) – $72,271,300.50 grant/PF + $22,271,300.50 CWSRF loan = $94,542,601
• Scenario 3 - All Phases – ($111,303,626) - $75,000,000 grant/PF + $36,303,626 CWSRF loan = $111,303,626
The plan used in this report, as directed by City staff, is designed complete all phases of the WWTP project as shown in scenario 3. Both scenario 1 and scenario 2 would require the City to either pay for future phases from customer rates, or apply for future grant and loan funding, which could increase the overall costs. City staff estimated that an additional $29 million in costs may be incurred if the total project was completed in multiple phases versus simultaneously as shown in scenario 3.
Under the current (FY 2025-26) Clean Water State Revolving Fund Intended Use Plan (CWSRF IUP), the City’s may receive up to approximately $75 million in grant funding, or 67.4 percent of the total project under scenario 3.
The remaining balance to complete the project must either be paid for with cash or through the SRF loan program.
Two options were modeled to allow the City funding to complete the project. Option 1 assumes that the $75 12 Correspondence from Lukas Moore, Water Resources Control Engineer. State Water Resources Control Board Division of Financial Assistance. June 2025.
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million in grant funding will be available and an SRF loan of $36.3 million will fulfill the remaining funding requirements. Option 2 assumes that no grant funding will be available and that the City must fund all of the WWTP project through debt. Proposed debt issuances in option 2 include the maximum issuance for the SRF program, $50.0 million, and the remainder being made up by private loans ($61.3 million) at 4.25 percent interest with a 35-year repayment schedule. Table 15 shows the projected total cost for the WWTP project, as well as the planned grant and loan funding under each option. It is expected that the new plant will be complete and operational beginning in FY 2029.
Table 15. WWTP Project Cost Breakdown
Description Option 1 Option 2
Total Project Cost $111,303,626 $111,303,626
CWSRF IUP Grant $75,000,000 $0
CWSRF Loan $36,303,626 $50,000,000
Private Loan $0 $61,303,626
The planned WWTP exceeds the operational capacity of the City‘s current plant. In order to operate the increased capacity provided by the new treatment plant, additional expenses are expected to be incurred. Additional expenses include new staff wages totaling approximately $195,000. Additional chemical, equipment, and treatment expenses (chemicals, electricity, etc.) are expected to total approximately $1.4 million beginning in FY 2029, around $1 million more annually than current treatment operations. Table 16 shows the total operating expenses with the inclusion of additional plant operating costs beginning in FY 2029.
Table 16. Total Operating Expenses Including Additional Plant Operating Expenses Description FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Total Operating Expense $2,633,460 $2,729,037 $2,828,309 $4,114,942 $4,248,788 The proposed SRF loans have a loan term of 30 years with a 2.1 percent interest rate.13 Debt payments will begin in the year after the completion of the WWTP, or FY 2030. Annual Payments are expected to total around $1.6 million for principal and interest for option 1. Option 2 includes an SRF loan issuance of $50.0 million and private loan issuance of $61.3 million with a term of 35 years at 4.25 percent interest.14 Loan payments for private loans begin immediately after the issuance which means that payments are scheduled to begin in FY 2027. Total debt service payments for the private loan are projected to be $3.4 million per year and payments for the $50.0 million SRF loan are projected to be $2.3 million per year. Total debt payments beginning in FY 2030 are projected to be $5.7 million per year. Table 17 shows the WWTP debt Payments which will be made during the study period. 13 Correspondence from Mehreen Siddiqui, P.E. State Water Resources Control Board Division of Financial Assistance. June 2025.
14 Private loan terms provided by City staff and financial advisors. August 2025. 106
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Table 17. Total Proposed Debt Service Payments
Description Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 2026 WWTP SRF Option 1 Principal $0 $0 $0 $0 $880,951
2026 WWTP SRF Option 1 Interest $0 $0 $0 $0 $762,376
Total WWTP Debt Service $0 $0 $0 $0 $1,643,327
2026 WWTP SRF Option 2 Principal $0 $0 $0 $0 $1,213,310 2026 WWTP SRF Option 2 Interest $0 $0 $0 $0 $1,050,000
2026 Private Loan Principal $0 $791,429 $799,011 $832,969 $868,370 2026 Private Loan Interest $0 $2,605,404 $2,597,822 $2,563,864 $2,528,463 Total WWTP Debt Service $0 $3,396,833 $3,396,833 $3,396,833 $5,660,143 In addition to the annual payments for debt service, the SRF debt covenants require a certain ratio of net revenue in excess of operating expenses. When calculating debt service coverage requirements, the City should maintain a net revenue of 120 percent, or a 1.20 debt service coverage ratio (DSCR) to avoid facing technical default. Under the current rates and debt payments, the City is above the required coverage ratio; however, with the increase in operating expenses and debt payments, the DSCR will fall below the requirements. Table 18 shows the City’s debt service coverage ratio under the status quo rate adjustments with the additional debt service and operating expenses shown in tables 16 and 17 for both options.
Table 18. Debt Service Coverage Ratio Under Status Quo Rate Adjustments and Proposed Debt Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Total Revenue $4,114,099 $4,015,528 $4,234,275 $4,254,760 $4,275,348 Total Operating Expense $2,633,460 $2,729,037 $2,828,309 $4,114,942 $4,248,788 Total Debt Service Option 1 $245,327 $250,159 $255,182 $260,399 $1,874,959 Debt Service Coverage Ratio 6.04 5.14 5.51 0.54 0.01
Total Debt Service Option 2 $245,327 $3,646,992 $3,652,015 $3,657,232 $5,891,775 Debt Service Coverage Ratio 6.04 0.35 0.38 0.04 0.00
Figure 9 and Figure 10 display the expected ending fund balances under the status quo rate adjustments and the proposed financial plans needed to complete the Sewer treatment plant project and maintain ongoing operations and debt service payments under option 1 and option 2, respectively. Negative fund balances mean that the City’s general fund must subsidize the Sewer fund.
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Figure 9. Fund Balances Under Status Quo Rate Adjustments and Treatment Plant Proposal Option 1 $(4,000,000)
$(3,000,000)
$(2,000,000)
$(1,000,000)
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Ending Balance Reserve Target
Figure 10. Fund Balances Under Status Quo Rate Adjustments and Treatment Plant Proposal Option 2 $(20,000,000)
$(15,000,000)
$(10,000,000)
$(5,000,000)
$-
$5,000,000
$10,000,000
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Ending Balance Reserve Target
In order to successfully complete the WWTP, RDN recommends that the City implement a new revenue adjustment schedule to fund increasing operating and debt service needs. Table 19 shows the revenue adjustments that are needed to ensure that the City can accomplish the WWTP funding requirements for option 108
26 City of Greenfield – 2025 Sewer Rate and Fee Study
1. Table 20 shows the revenue adjustments that are needed to ensure that the City can accomplish the WWTP funding requirements for option 2. Under the proposed revenue adjustment plan, the City will implement the first adjustment in January 2026, followed by the second adjustment in July 2026, and all the other adjustments will occur in the succeeding July, the beginning of the fiscal year.
Table 19. Proposed Revenue Adjustments Option 1
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Revenue Adjustment 65.0% 5.0% 5.0% 5.0% 4.0%
Table 20. Proposed Revenue Adjustments Option 2
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Revenue Adjustment 65.0% 25.0% 20.0% 20.0% 20.0%
2.10 Reserve Contributions and Target
Because of the additional depreciable assets planned as part of the WWTP proposal, additional reserves should be collected to ensure a 50-year replacement schedule and keep up with increasing operating costs. Table 21 shows the proposed annual reserve contributions and to the total reserve target through the study period under the proposed rate plan, respectively. While the City may not make a full reserve contribution in the first year of the rate study, total reserves should reach target levels by the second or third year depending on the option chosen.
Table 21. Proposed Annual Reserve Contributions and Total Reserve Target Reserve FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Operating Reserve $658,365 $23,894 $24,818 $321,658 $33,462 CIP Reserve $686,989 $343,495 $343,495 $1,666,914 $1,666,914 Total Reserve Target $1,345,354 $1,712,743 $2,081,055 $4,069,628 $5,770,004
2.11 Proposed Option 1 Financial Plan Proforma
Based on the projected total revenue and necessary costs to be recovered during the study period, RDN built a financial plan that will generate sufficient revenues for the day-to-day operation and annual PAYGO and make appropriate contributions to reserves. The City currently has a projected beginning cash balance of $0 in FY 2026.
Table 22 shows the proposed financial plan through the study period under the proposed option 1 rate plan. By adopting this plan, the City will maintain debt service coverage ratios (Figure 11) and fund balance needs (Figure 12) throughout the study period.
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Table 22. Proposed Option 1 Financial Plan Pro Forma15
Rate Increase 65.0% 5.0% 5.0% 5.0% 4.0%
Rate Month Implemented 1-Jan 1-Jul 1-Jul 1-Jul 1-Jul
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Cash Position Opening Balance -$ $ 454,741 $ 2,622,573 $ 5,777,984 $ 8,209,220 Revenues
Sewer Rate Revenue $ 3,433,394 $ 3,450,192 $ 3,467,075 $ 3,484,041 $ 3,501,092 Adjusted Sewer Rate Revenue 1,115,853 $ $ 2,527,266 $ 2,839,967 $ 3,170,760 $ 3,453,773 Other Operating Revenue $ 1,225 -$ -$ -$ -$
Non-Operating Revenue $ 794,639 $ 173,319 $ 181,361 $ 189,775 $ 198,580 Total Revenues $ 5,345,111 $ 6,150,778 $ 6,488,403 $ 6,844,577 $ 7,153,446 Operating Expenses $2,633,460 $2,729,037 $2,828,309 $4,114,942 $4,248,788 Net Operating Revenue $ 2,711,651 $ 3,421,741 $ 3,660,093 $ 2,729,635 $ 2,904,658 Current Debt Service $ 245,327 $ 250,159 $ 255,182 $ 260,399 $ 231,631 Proposed Debt Service -$ -$ -$ -$ $ 1,643,327
Total Operating and Debt Service $ 2,878,787 $ 2,979,196 $ 3,083,491 $ 4,375,341 $ 6,123,747 Net Revenues Before CIP $ 2,466,324 $ 3,171,582 $ 3,404,911 $ 2,469,236 $ 1,029,699 Capital Expenditure $ 77,011,583 $ 1,003,750 $ 249,500 $ 38,000 $ 998,371 Grants $ 75,000,000 -$ -$ -$ -$
Cash $ 2,011,583 $ 1,003,750 $ 249,500 $ 38,000 $ 998,371 Net Income $ 454,741 $ 2,167,832 $ 3,155,411 $ 2,431,236 $ 31,328 Ending Balance $ 454,741 $ 2,622,573 $ 5,777,984 $ 8,209,220 $ 8,240,549 Reserve Target $1,345,354 $1,712,743 $2,081,055 $4,069,628 $5,770,004 15 Note that the proposed financial plan includes the proposed capacity charge adjustment shown in this report in the Nonoperating revenues category 110
28 City of Greenfield – 2025 Sewer Rate and Fee Study
Figure 11. Updated Debt Service Coverage Ratio Under Status Quo and Proposed Option 1 Financial Plan -2.0
0.0 2.0
4.0 6.0
8.0 10.0
12.0 14.0
16.0 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
DSCR Status Quo DSCR Proposed DSCR Requirement
Figure 12. Fund Balances Under Proposed Option 1 Rate Adjustments and Treatment Plant Proposal $0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Millions
Ending Balance Reserve Target
111
29 City of Greenfield – 2025 Sewer Rate and Fee Study
2.12 Proposed Option 2 Financial Plan Proforma
Based on the projected total revenue and necessary costs to be recovered during the study period, RDN built a financial plan that will generate sufficient revenues for the day-to-day operation and annual PAYGO and make appropriate contributions to reserves. The City currently has a projected beginning cash balance of $0 in FY 2026.
Table 23 shows the proposed financial plan through the study period under the proposed option 2 rate plan. By adopting this plan, the City will maintain debt service coverage ratios (Figure 13) and fund balance needs (Figure 14) throughout the study period.
Table 23. Proposed Option 2 Financial Plan Pro Forma16
16 Note that the proposed financial plan includes the proposed capacity charge adjustment shown in this report in the Nonoperating revenues category Rate Increase 65.0% 25.0% 20.0% 20.0% 20.0% Rate Month Implemented 1-Jan 1-Jul 1-Jul 1-Jul 1-Jul
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Cash Position Opening Balance -$ 454,741 $ $ 364,303 $ 2,396,849 $ 5,124,052 Revenues
Sewer Rate Revenue $ 3,433,394 $ 3,450,192 $ 3,467,075 $ 3,484,041 $ 3,501,092 Adjusted Sewer Rate Revenue 1,115,853 $ $ 3,665,830 $ 5,113,935 $ 6,863,561 $ 8,976,801 Other Operating Revenue $ 1,225 -$ -$ -$ -$
Non-Operating Revenue $ 794,639 $ 173,319 $ 181,361 $ 189,775 $ 198,580 Total Revenues $ 5,345,111 $ 7,289,341 $ 8,762,370 $ 10,537,377 $ 12,676,473 Operating Expenses $2,633,460 $2,729,037 $2,828,309 $4,114,942 $4,248,788 Net Operating Revenue $ 2,711,651 $ 4,560,304 $ 5,934,061 $ 6,422,436 $ 8,427,685 Current Debt Service $ 245,327 $ 250,159 $ 255,182 $ 260,399 $ 231,631 Proposed Debt Service -$ 3,396,833 $ $ 3,396,833 $ 3,396,833 $ 5,660,143 Total Operating and Debt Service $ 2,878,787 $ 6,376,029 $ 6,480,325 $ 7,772,174 $ 10,140,563 Net Revenues Before CIP $ 2,466,324 $ 913,312 $ 2,282,046 $ 2,765,203 $ 2,535,911 Capital Expenditure $ 77,011,583 $ 1,003,750 $ 249,500 $ 38,000 $ 998,371 Grants $ 75,000,000 -$ -$ -$ -$
Cash $ 2,011,583 $ 1,003,750 $ 249,500 $ 38,000 $ 998,371 Net Income $ 454,741 $ (90,438) $ 2,032,546 $ 2,727,203 $ 1,537,540 Ending Balance $ 454,741 $ 364,303 $ 2,396,849 $ 5,124,052 $ 6,661,592 112
30 City of Greenfield – 2025 Sewer Rate and Fee Study
Figure 13. Updated Debt Service Coverage Ratio Under Status Quo and Proposed Option 2 Financial Plan Figure 14. Fund Balances Under Proposed Option 2 Rate Adjustments and Treatment Plant Proposal 113
31 City of Greenfield – 2025 Sewer Rate and Fee Study
2.13 Revenue Requirements
Table 24 displays the City’s revenue requirements for FY 2026. The total expense for is offset by other operating revenues and non-operating revenues to compute a pure portion of revenue requirements that need to be recovered from customers’ rates. For option 1, RDN proposes annual revenue adjustments of 65.0 percent, 5.0 percent, 5.0 percent, 5.0 percent, and 4.0 percent for FY 2026 through FY 2030, respectively, to reach the financial goals set by the City. For option 2, RDN proposes annual revenue adjustments of 65.0 percent, 25.0 percent, 20.0 percent, 20.0 percent, and 20.0 percent for FY 2026 through FY 2030, respectively, to reach the financial goals set by the City. The recommended adjustments will balance the budget and fund debt service requirements through the study period.
Table 24. Revenue Requirements for the Cost of Service Analysis Revenue Requirement FY 2026
Total Operating Expense $2,633,460
Non Operating Expense $2,256,910
Non-Operating Revenue -$631,250
Misc Revenue -$1,225
Net Balance From Operations -$824,501
Rate Revenue Requirement $3,433,394
114
32 City of Greenfield – 2025 Sewer Rate and Fee Study
3 COST OF SERVICE ANALYSIS
The purpose of a Cost of Service (COS) analysis is to allocate costs among customers commensurate with their service requirements. The Sewer system’s COS analysis utilizes a three‐step approach to allocate costs equitably among customers. These steps include 1) functionalization of costs, 2) cost classification, and 3) cost allocation to customers. Provided below is a detailed discussion of the Sewer COS analysis conducted for the City and the specific steps taken for the analysis.
3.1 Functionalization of Costs
The functions included in a Sewer study are:
• Customer Service – costs to provide billing and customer service • Sewer Flow – costs associated with the transmission of sewer flow • Treatment - the costs associated with the treatment of sewer represented by the following categories:
o Bio-Oxygen Demand (BOD)
o Total Suspended Solids (TSS)
• Administrative and General – costs not directly related to the other operating functions RDN carefully distributed each of the O&M expenses and the asset items into the City’s sewer system functions.
Table 25 and Table 26 show the allocation of the operating budget and the City’s sewer assets to the standard sewer functions, respectively.
Table 25. Percentage of Operating Costs Allocated to Standard Functions Category Allocation Percent
Customer Service $250,694 10.9%
Flow $645,747 28.0%
BOD $542,144 23.5%
TSS $542,144 23.5%
Admin and General $322,529 14.0%
Total O&M $2,303,257 100.0%
O&M Expense
Table 26. Percentage of Assets Allocated to Standard Functions Category Allocation Percent
Customer Service $0 0.0%
Flow $5,464,097 64.3%
BOD $1,438,993 16.9%
TSS $1,438,993 16.9%
Admin and General $150,434 1.8%
Total Assets $8,492,517 100.0%
Non-operating Expense
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33 City of Greenfield – 2025 Sewer Rate and Fee Study
Once costs were functionalized, RDN further classified costs into service categories (cost causative components).
The cost causative components include:
• Customer Service – costs to provide billing and customer service • Sewer Flow – costs associated with the transmission of sewer flow • Treatment - the costs associated with the treatment of Sewer represented by the following categories:
o Bio-Oxygen Demand (BOD)
o Total Suspended Solids (TSS)
Table 27 and Table 28 show the percentage of the functionalized operating costs and asset values allocated to cost causative components, respectively. Administrative and general costs are allocated based on the percentage of costs allocated to each component based on the total cost of the other categories.
Table 27. Percent of Operating Costs Allocated to Cost Causative Components Category Allocation Flow BOD TSS Customer
Service
Customer Service $250,694 0.0% 0.0% 0.0% 100.0%
Flow $645,747 100.0% 0.0% 0.0% 0.0%
BOD $542,144 0.0% 100.0% 0.0% 0.0%
TSS $542,144 0.0% 0.0% 100.0% 0.0%
Admin and General $322,529 32.6% 27.4% 27.4% 12.7%
Total Allocation 32.6% 27.4% 27.4% 12.7%
Table 28. Percent of Asset Values Allocated to Cost Causative Components Category Allocation Flow BOD TSS Customer
Service
Customer Service $0 0.0% 0.0% 0.0% 100.0%
Flow $5,464,097 100.0% 0.0% 0.0% 0.0%
BOD $1,438,993 0.0% 100.0% 0.0% 0.0%
TSS $1,438,993 0.0% 0.0% 100.0% 0.0%
Admin and General $150,434 65.5% 17.2% 17.2% 0.0%
Total Allocation 65.5% 17.2% 17.2% 0.0%
Table 29 shows the revenue requirements allocated based on the percentages shown above. The total allocation is used to distribute other revenues and net balances.
Table 29. Revenue requirements allocated to Cost Components Category Total Flow BOD TSS Customer
Service
O&M Revenue Requirements $2,633,460 $858,547 $720,802 $720,802 $333,308 Percent 32.6% 27.4% 27.4% 12.7%
Non-Operating Revenue Requirements $2,256,910 $1,478,285 $389,313 $389,313 $0 Percent 65.5% 17.2% 17.2% 0.0%
Total Allocation 47.8% 22.7% 22.7% 6.8%
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34 City of Greenfield – 2025 Sewer Rate and Fee Study
Table 30 shows the results of the cost of service analysis. The total rate revenue requirements are allocated to cost components that will be used to complete the rate design.
Table 30. Total Cost of Service Allocated to Cost Components Category Total Flow BOD TSS Customer
Service
O&M Revenue Requirements $2,633,460 $858,547 $720,802 $720,802 $333,308 Non-Operating Revenue Requirements $2,256,910 $1,478,285 $389,313 $389,313 $0 Total $4,890,370 $2,336,832 $1,110,115 $1,110,115 $333,308 Total Allocation 47.8% 22.7% 22.7% 6.8%
Other Operating Revenue -$1,225 -$585 -$278 -$278 -$83
Non-Operating Revenue -$631,250 -$301,639 -$143,294 -$143,294 -$43,023 Net Balance From Operations -$824,501 -$393,982 -$187,162 -$187,162 -$56,195 Rate Revenue Requirement $3,433,394 $1,640,626 $779,381 $779,381 $234,006 117
35 City of Greenfield – 2025 Sewer Rate and Fee Study
4 RATE DESIGN
The City’s rates are comprised of a fixed monthly service charge assessed through customer bills and a fixed charge based on the number of units which make up each billing unit. RDN recommends that the City implement a rate structure which incorporates both a fixed charge based on the number of annual bills, and a variable charge which is based on monthly water use characteristics by customer class. In the proposed rates, all customer service costs will be directly allocated to the fixed charge. In addition to the customer service costs, a portion (20 percent) of the flow and treatment costs will also be allocated to the fixed charge to account for the fixed nature of sewer cost accrual. Table 31 shows the cost components allocated to either the fixed or variable charge.
Table 31. Cost Components Allocated to Fixed and Variable Charges Cost Component Total Fixed
Charge
Variable
Charge
Flow $1,640,626 $328,125 $1,312,500
BOD $779,381 $155,876 $623,505
TSS $779,381 $155,876 $623,505
Customer Service $234,006 $234,006 $0
Total $3,433,394 $873,884 $2,559,510
4.1 Fixed Rate Derivation
Fixed rates are derived by dividing the total costs to be recovered through fixed revenue by the total bills in a year.
The calculation used to determine the number of bills in a year is shown in Table 32. The total number of bills equals the total number of customers times 12 months, the total number of bills that a customer receives.
Table 32. Count of Bill Calculation
Customers Months Total Bills
3,434 x 12 = 41,208
Table 33 shows the calculation used to determine the cost of service based fixed charge.
Table 33. Cost of Service Fixed Charge Derivation
Fixed Cost Total Bills Fixed Charge
$873,884 ÷ 41,208 = $21.21
To produce the proposed rate structure, the cost of service based rates are multiplied by the proposed annual revenue adjustment. Table 34 and Table 35 show the proposed fixed charges for the study period for option 1 and option 2, respectively. The proposed Fixed charges for FY 2026 should be implemented January 1, 2026, all other charges should be implemented on July 1, or the beginning of the respective fiscal year.
Table 34. Proposed Option 1 Fixed Charges (per month)
65% 5% 5% 5% 4%
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Fixed Rate $34.99 $36.74 $38.58 $40.51 $42.13
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36 City of Greenfield – 2025 Sewer Rate and Fee Study
Table 35. Proposed Option 2 Fixed Charges (per month)
65% 25% 20% 20% 20%
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Fixed Rate $34.99 $43.74 $52.49 $62.98 $75.58
4.2 Variable Rate Derivation
Variable rates were developed by dividing the total costs allocated to variable cost recovery by the total projected sewer flow from customers. The City’s treatment plan receives on average 1.16 million gallons per day throughout the year, which is equal to approximately 422.5 million gallons per year17. Based on FY 2025 treatment plant data provided by City staff, the highest inflow month is September, where inflow averages 1.2 million gallons a day, and the lowest month is January, when inflow averages 1.08 million gallons per day. In order to determine the total billable Sewer flow, RDN calculated the Inflow and Infiltration (I&I) ratio by dividing the highest flow month by the lowest flow month, which resulted in an I&I percentage of approximately 11.1 percent. Customer flows were estimated based on water use calculations provided by City staff. Table 36 shows the total annual water use by customer class in gallons.
Table 36. Customer Water Use (Gallons) by Customer Class18 Customer
Class
Class
Code
Water Use
(Gallons)
Apt/Duplex 1 23,948,351
Apartment 2 55,569,717
Churches 4 2,032,215
Commercial 5 44,481,249
Fire Protection 6 2,122,017
Governmental 7 1,816,289
Hydrant 8 3,020,039
Irrigation 9 27,605,100
Industrial 10 21,282,474
Hotel 11 3,099,712
Out of City 12 189,696
Residential 13 368,736,262
Schools 14 17,103,676
Trailer Park 15 4,985,000
Park 17 56,656,697
Total 632,648,494
Some customer classes do not produce sewer flow because their water use is primarily spent outdoors, such as irrigation and park accounts, these accounts were not used to determine individual flows. Table 37 shows the customer classes which were used to determine total Sewer flows. 17 City of Greenfield, 2025 Monthly WWTP Flow Report
18 City of Greenfield, 2025 Billed Consumption Report
119
37 City of Greenfield – 2025 Sewer Rate and Fee Study
Table 37. Aggregate Customer Class and Applicable Water Use Calculation Customer Class Class
Codes
Water Use
(gallons)
MFR 1,2 79,518,068
Com/Inst 4,5,7 48,329,753
Ind 10 21,282,474
Hotel/Motel/TP 11,15 8,084,712
Schools 14 17,103,676
OOC 12 189,696
SFR 13 368,736,262
Total Applicable Water Use 543,244,641
The total water use shown in Table 37 is higher than the total flow to the treatment plant because of outdoor water use by residential customers, due to these customers not having a dedicated irrigation meter. To determine residential sewer flows, a mass balance analysis was performed. A mass balance analysis is used to estimate unknown treatment plant flow values based on known values. For the purposes of this analysis, it is assumed that all non-residential customer classes contribute 100 percent of their water use to sewer flow because separate irrigation meters, park meters, and fire protection meters have been removed from the applicable water use calculation. Table 38 shows the results of the mass balance. The total sewer flow produced by non-single family residential customers is summed, and the remaining treatment plant balance is applied to single family residential customers.
Table 38. Mass Balance Analysis19
Customer Class Flow (mgd) Flow
(gallons)
Total Flow 1.16 422,487,500
I&I 0.13 46,943,056
Multi-Family Residential 0.22 79,518,384
Commercial/Institutional 0.13 48,309,580
Industrial 0.06 21,282,844
Hotel/Motel/RV 0.02 8,084,384
Schools 0.05 17,103,768
Out of City 0.00 0
Subtotal Non-residential 0.61 221,242,016
Residential 0.55 201,245,484
The City bills water use in increments of 1,000 gallons. The proposed sewer variable charge will be based on the same billing increment. To derive the sewer variable charge, total variable costs are divided by the estimated billable sewer flow (total plant flow minus I&I). Table 39 shows the calculation used to determine the cost of service based variable charge. Since outdoor water use is excluded from the calculation for residential customers, a monthly cap of 5,000 gallons should be placed on residential variable charges. 5,000 gallons reflects the average monthly residential Sewer flow based on the mass balance analysis (total flow, divided by number of customers, divided by 12 months). Non-residential Sewer customers will have no cap on their variable charges. 19 Note that the Out of City Customer is no longer billed by the City 120
38 City of Greenfield – 2025 Sewer Rate and Fee Study
Table 39. Cost of Service Variable Charge Derivation
Variable Cost Billable Flow Variable Charge
$2,559,510 ÷ 375,544 = $6.82
To produce the proposed rate structure, the cost of service based rates are multiplied by the proposed annual revenue adjustment. Table 40 and Table 41 show the proposed variable charges for the study period for option 1 and option 2 respectively. The proposed variable charges for FY 2026 should be implemented January 1, 2026, all other charges should be implemented on July 1, or the beginning of the respective fiscal year.
Table 40. Proposed Option 1 Variable Charges (per 1,000 gallons) 65% 5% 5% 5% 4%
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Variable Rate $11.25 $11.81 $12.40 $13.02 $13.54
Table 41. Proposed Option 2 Variable Charges (per 1,000 gallons) 65% 25% 20% 20% 20%
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Variable Rate $11.25 $14.06 $16.87 $20.24 $24.29
The proposed rates increase the overall equity of the City’s sewer rates by allocating costs to each customer based on their overall sewer flow. Particularly due to the heterogeneous nature of non-residential customers, variable rates based on actual monthly water use will ensure that each customer is paying their fair share of sewer costs, rather than costs based on averages across the customer class.
4.3 Bill Impacts
RDN performed a bill impact analysis. Note that the bill impact shown below only reflects the Test Year (FY 2026) rates.
Customers Bill Impact
This analysis compares the rate per billing unit under current and proposed rates. Figure 15 presents current versus proposed monthly bills for Single Family Residential customers. Single Family Residential customers have a cap of 5,000 hcf on monthly water use so will have a maximum monthly bill of $91.22. Since option 1 and option 2 have the same initial adjustments, the impact on customers will be the same in the first year of increase. 121
39 City of Greenfield – 2025 Sewer Rate and Fee Study
Figure 15. Current vs. Proposed Rates for Residential Customers with 1 Unit, FY 2026 $63.36 $63.36 $63.36 $63.36 $63.36 $63.36 $63.36 $63.36 $63.36 $63.36 $63.36 $34.99
$46.24
$57.48
$68.73
$79.97
$91.22 $91.22 $91.22 $91.22 $91.22 $91.22
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
$100.00
0 1 2 3 4 5 6 7 8 9 10
Current Proposed Water Use (1,000 gallons)
Figure 16 compares the current versus proposed total allocation for Non-residential customers. Non-residential customers will be billed for all water use; thus, customers who use more water will face a larger impact on their rates. The current rates shown are based on a customer who has three ERUs under the current rates. Under the proposed rates, the City will no longer count ERUs, rather there will be one fixed charge and a variable charge based on water use.
Figure 16. Non-Residential Customer Impacts with Three Units, FY 2026 $179.80 $179.80 $179.80 $179.80 $179.80 $179.80 $179.80 $179.80 $179.80 $179.80 $179.80 $34.99
$91.22
$147.45
$203.67
$259.90
$316.13
$372.36
$428.58
$484.81
$541.04
$597.27
$0.00
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
$700.00
0 5 10 15 20 25 30 35 40 45 50
Current Proposed Water Use
122
40 City of Greenfield – 2025 Sewer Rate and Fee Study
5 PROPOSED SEWER CAPACTIY CHARGES
Capacity Charges are designed to ensure that current customers are not paying to maintain or develop capacity for new customers joining the Sewer system. To develop capacity charges, first, system asset value is divided by the corresponding system capacity (number of current units), then, future capacity developing PAYGO is divided by future capacity (number of projected units), finally, the two components, buy-in value and incremental value are summed. The following section describes each of these steps in detail.
5.1 System Demand
The Buy-in approach uses current system demand as the denominator in the Capacity Charge calculation. For the Sewer system, demand was determined by counting the number of current billed units. Table 42 shows the total number of customer and corresponding units for each customer class.
Table 42. Current Sewer Units
Customer Class Accounts Units
Single Family Residential 3,186 3,442
Multi-Family Residential 67 732
Commercial/Institutional 157 234
Industrial 13 13
Hotel/Motel/RV 6 77
Schools 5 91
Total 3,434 4,589
5.2 System Valuation
The sewer system asset list consists of assets purchased and depreciating since 1971. The total original cost of sewer assets is $17.2 million. The sewer assets have accumulated approximately $8.7 million in depreciation since they were originally built, leaving the net book value of system assets at $8.5 million. If the City were to replace their current assets at today’s value, the total cost to replace these assets would be approximately $38.0 million.20 The RCLD valuation of the Sewer system is thus $15,577,672. Sewer system valuation details are shown in Table
43. Table 43. Sewer System Asset Valuation
Description Original Cost Accumulated
Depreciation Net Book Value Replacement Cost Replacement Cost Less Deperciation Total Asset Value $17,174,726 $8,682,209 $8,492,517 $37,986,594 $15,577,672 To ensure equity between current and future customers, adjustments are made to the total buy-in value of the system. Generally speaking, asset values include any reserves held by a utility. Additionally, outstanding debt principal and previously collected impact fee revenue are removed from the asset value calculation. Table 44 shows the calculation used to determine the system value which new customers are buying into. 20 Replacement cost values are based on the increase of the Engineering News Records Construction Cost Index (ENR CCI) between the date that the individual asset was built and today. 123
41 City of Greenfield – 2025 Sewer Rate and Fee Study
Table 44. Sewer System Valuation Calculation
Category Cost
Asset Value $15,577,672
Debt Principal -$1,842,954
Fee Revenue -$3,068,094
System Buy-in Value $10,666,624
5.3 Buy-in Fee Calculation
To calculate the Buy-in portion of the Sewer Capacity Charge RDN divided the RCLD sewer system value in Table 44 by the total units shown in Table 42. This calculation yields a buy-in per unit equivalent Capacity Charge of $2.324.49 and is shown in Table 45.
Table 45. Buy-in Fee Calculation for Sewer System (per unit) Sewer System Value (RCLD) $10,666,624
Units of service 4,589
Buy-in Fee $2,324.49
Buy-in Calculation
5.4 Future Demand
The planning horizon used for the capacity charge incremental fee portion is based on the City’s 2021 Wastewater Treatment Plant Master Plan.21 The projected 2040 population is 30,050, which is 8,630 greater than 2025. On average there are 4.7 people per SRU (PPSRU) based on the current population and SRU count. Based on the projected 2040 population, an additional 1,849 SRUs will be built during the next 15 years, approximately 29 percent growth. Table 46 summarizes the population and unit growth during the planning period used for this study. The numbers in red are estimated based on values given in the master planning report.
Table 46. Future SRUs Based on Master Plan Growth Projection Year Population SRUs PPSRU
2025 21,420 4,589 4.67
2040 30,050 6,438 4.67
Difference 8,630 1,849
5.5 Capital Improvement Plan
The City plans to complete approximately $1.0 million a year in rate funded capital expenditures. Near-term (FY 2026 through FY 2035) capital improvements total $10.7 million. Future capital expenditures are projected to maintain a similar level of funding. Capital expenditure projections for FY 2036 to FY 2040 are $6.1 million, or $1.2 million per year.
21 City of Greenfield Wastewater Treatment Plant Master Plan. May 2021. Carollo. 124
42 City of Greenfield – 2025 Sewer Rate and Fee Study
Table 47. Projected Study Period Rate Funded Capital Expenditures Period Capital
Expenditures
FY 2026 to FY 2035 $10,673,492
FY 2036 to FY 2040 $6,108,180
Total CIP $16,781,671
Not all capital expenditures are completed to accommodate growth. Some capital, especially near-term, is used to maintain the system for current users. RDN calculated a percentage of near-term capital expenditures attributable to future growth based on the percentage of future customers compared to current (28.7 percent).
Table 48 shows the percent of CIP attributable to future growth.
Table 48. Percent of Planned Capital Expenditures Attributed to Future Growth Period Total Capital
Expenditure
Percent to
growth
Growth Related
Capital
FY 2026 to FY 2035 $10,673,492 28.7% $3,065,299
FY 2036 to FY 2040 $6,108,180 100.0% $6,108,180
Total $16,781,671 $9,173,479
5.6 Incremental Fee Calculation
To calculate the incremental portions of the Sewer Capacity Charge RDN divided the projected capital expenditures attributable to future growth value in Table 48 by the additional units shown in Table 46. This calculation yields an incremental unit equivalent Capacity Charge of $4,961.85 and is shown in Table 49.
Table 49. Incremental Fee Calculation for Sewer System (per unit) Capital Projects $9,173,479
Incremental Growth 1,849
Incremental Fee $4,961.85
Incremental Calculation
The proposed capacity charge is calculated by adding the buy-in fee to the incremental fee. Table 50 shows the proposed Capacity Charges. When a new customer joins the sewer system, city engineers should determine how that customer will impact the system compared to a single-family dwelling unit. A capacity charge for non-single family developments should be based on an increment of 60,000 gallons of annual sewer flow (Table 38). The proposed capacity charge should be multiplied by the estimated SRUs to determine the charge for each specific project.
Table 50. Proposed Sewer Capacity Charges
Buy-in Fee $2,324.49
Incremental Fee $4,961.85
Capacity Charge $7,286.34
Capacity Fee Calculation
Finally, RDN recommends that the District continue to update the Capacity Charges each year to keep pace with construction cost inflation. RDN recommends applying the annual adjustment (increase or decrease) in the CDGS 125
43 City of Greenfield – 2025 Sewer Rate and Fee Study
California CCI22. Additionally, we recommend that the City conduct a review of the Charge every four to five years or when there are significant changes in the physical system, planned capital projects, pace of new development, or other major changes.
22 California Department of General Services Construction Cost Index. https://www.dgs.ca.gov/RESD/Resources/PageContent/Real-Estate-Services-Division-Resources-List-Folder/DGS-California-Construction-Cost-Index-CCCI 126
44 City of Greenfield – 2025 Sewer Rate and Fee Study
6 CONCLUSION
RDN recommends the following changes and modifications to the current rates and fees based on the findings of the Study:
• Adopt the proposed financial plan which will allow the City to build and maintain a new Sewer Treatment Plant
• Adjust revenues each year of the study period based on which wastewater treatment plant (WWTP) funding option is required
o Option 1 - 65.0 percent in January 2026, 5.0 percent in July 2026, 5.0 percent in July 2027, and
5.0 percent in July 2028 and 4.0 percent in July 2029 to ensure compliance with planned debt issuance requirements by the end of the study period (FY 2030). o Option 2 - 65.0 percent in January 2026, 25.0 percent in July 2026, 20.0 percent in July 2027, July 2028, and July 2029 to ensure compliance with planned debt issuance requirements by the end of the study period (FY 2030).
• Realign the cost allocation for customers based on the Cost of Service analysis. • Discontinue rates based on ERU counts and bill a single fixed charge to each customer account • Implement variable rates for all customers based on 1,000 gallon increments of water use • Cap variable rates for single family residents based on the average Sewer flow of 5,000 gallons • Institute a variance process for non-single family residential customers who use significant amounts of water which does not go to the treatment plant
• Develop Capacity Charges which increase the equitable distribution of holding/developing capacity for new customers
• Annually adjust Capacity Charges based on the California Department of General Services California Construction Cost Index
Proposed Sewer Rates
RDN recommends that the City implement a Sewer rate structure which includes both a fixed and variable component. Fixed rates will be applied equally to all customers and will be assessed at one per account per month.
Variable rates will be billed in 1,000 gallons increments based on each customer’s monthly water use. Variable rates for single family residential customers will be capped at 5,000 gallons of water use per month to reflect the average indoor sewer flow from those customers. The rates for non-single family residential customers will not be capped; however, if a non-residential customer uses significant amounts water that is not delivered to the treatment plant, the sewer variable rate should reflect that though a variance process. The recommended rates allow the City to maintain healthy reserve fund balances, maintain planned debt service requirements and execute necessary capital improvement projects over five-year study period. In addition to the proposed revenue adjustments, the proposed rates reallocate the City’s costs based on a detailed COS analysis which increases the equitability of the proposed rates by allocating City costs based on the relative wear each customer places on the system based on the total Sewer flow attributed to the customer class. Thus, each customer will have different overall rate adjustments. Proposed option 1 annual revenue adjustments presented in this Study are 65.0 percent in January 2026, 5.0 percent in July 2026, July 2027, and July 2028, and 4.0 percent in July 2029. The proposed 127
45 City of Greenfield – 2025 Sewer Rate and Fee Study
option 1 adjustments will balance the budget at the end of the five-year study period. Table 51 and Table 52 show the proposed option 1 revenue adjustments and rates for the study period, respectively.
Table 51. Proposed Option 1 Revenue Adjustments
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Revenue Adjustment 65.0% 5.0% 5.0% 5.0% 4.0%
Table 52. Proposed Option 1 Sewer Rates
Rate Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Fixed Charge $34.99 $36.74 $38.58 $40.51 $42.13
Variable Charge (per 1,000 gallons) $11.25 $11.81 $12.40 $13.02 $13.54 Proposed option 2 annual revenue adjustments presented in this Study are 65.0 percent in January 2026, 25.0 percent in July 2026, and 20 percent in July 2027, July 2028, and July 2029. The proposed adjustments will balance the budget at the end of the five-year study period. Table 53 and Table 54 show the proposed option 2 revenue adjustments and rates for the study period, respectively.
Table 53. Proposed Option 2 Revenue Adjustments
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Revenue Adjustment 65.0% 25.0% 20.0% 20.0% 20.0%
Table 54. Proposed Option 2 Sewer Rates
Rate Category FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Fixed Charge $34.99 $43.74 $52.49 $62.98 $75.58
Variable Charge (per 1,000 gallons) $11.25 $14.06 $16.87 $20.24 $24.29 Proposed Capacity Charges
Table 55 shows the proposed Sewer Capacity Charges which are designed to both reimburse current customers for the additional capacity, which is being carried in the sewer system, as well as ensure that new customers are paying for the additional capacity produced by future rate funded capital improvement projects. When a new customer joins the sewer system, city engineers should determine how that customer will impact the system compared to a single family dwelling unit. A single family dwelling unit was determined to generate an average of 5,000 gallons of sewer on a monthly basis, thus one SRU for non-single family development should be based on an increment of 60,000 gallons of annual sewer flow. The proposed capacity charge should be multiplied by the estimated SRUs to determine the charge for each specific project.
Table 55. Proposed Sewer Capacity Charges
Connection Fee Unit Fee
Capacity Charge Standard Residential Unit $7,286.34
128
46 City of Greenfield– 2025 Sewer Rate and Fee Study
129
MEMORANDUM: December 4, 2025
AGENDA DATE: December 9, 2025
TO: Mayor and City Council
FROM: Jamie Tugel, Public Works Director
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GREENFIELD ADOPTING THE CITY’S CROSS-CONNECTION
CONTROL PLAN AND AUTHORIZING STAFF TO SUBMIT THE
PLAN TO THE STATE WATER RESOURCES CONTROL BOARD
(SWRCB)
BACKGROUND:
California Cross-Connection Control Requirements
California law requires public water systems to protect drinking water from contamination caused by actual or potential connections between potable and non-potable water sources. Crossconnection control programs are mandated under:
• California Code of Regulations, Title 17, Sections 7583–7605, which establish minimum standards for cross-connection prevention;
• Health & Safety Code Section 116800 et seq., which authorizes the State Water Resources Control Board (SWRCB) to regulate public water systems and enforce backflow protection standards; and
• Public Water System permitting requirements administered by the SWRCB Division of Drinking Water (DDW).
Title 17 specifically requires water suppliers to implement a Cross-Connection Control Program to:
• Identify potential cross-connection hazards;
• Require installation, testing, and maintenance of approved backflow prevention assemblies;
• Maintain a certified backflow tester program; and
City Council Memorandum
599 El Camino Real Greenfield CA 93927 (831) 674-5591
www.ci.greenfield.ca.us
130
• Conduct periodic surveys of commercial, industrial, institutional, and high-risk residential properties.
To demonstrate compliance, water suppliers must prepare and maintain a Cross-Connection Control Plan (CCCP) that outlines the City’s policies, procedures, testing schedules, enforcement tools, recordkeeping systems, and staff responsibilities. The SWRCB periodically reviews CCCPs as part of routine sanitary surveys and regulatory oversight.
City’s Cross-Connection Control Plan
The City has developed a comprehensive CCCP that aligns with State of California requirements and industry best practices (AWWA M14 manual). The plan includes:
• An inventory of backflow prevention devices within the City’s water system; • Procedures for new service reviews, hazard classification, and required backflow protection;
• Annual testing requirements and coordination with certified backflow testers; • Enforcement actions for non-compliance;
• Staff training and documentation protocols;
• Procedures for responding to backflow incidents or water quality concerns.
Adoption of the CCCP ensures that the City remains in full compliance with Title 17, supports the protection of public health, and demonstrates to the SWRCB that the City maintains an active and enforceable cross-connection control program.
The CCCP is attached as Exhibit A.
BUDGET AND FINANCIAL IMPACT:
Adoption of the CCCP does not, in itself, create a direct fiscal impact. Implementation of the plan is supported by existing Water Division operations and backflow device testing fees paid by property owners. Any future costs associated with program enhancements will be incorporated into future budget proposals.
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt the City’s Cross-Connection Control Plan (CCCP); and
2. Authorize Public Works staff to submit the CCCP to the State Water Resources Control Board, Division of Drinking Water (DDW), as required by state regulations.
POTENTIAL MOTION:
ADOPT RESOLUTION #2025-102, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPTING THE CITY’S CROSS-CONNECTION CONTROL
PLAN AND AUTHORIZING STAFF TO SUBMIT THE PLAN TO THE STATE WATER
RESOURCES CONTROL BOARD (SWRCB)
131
RESOLUTION #2025-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENFIELD ADOPTING THE CITY’S CROSS-CONNECTION CONTROL PLAN AND
AUTHORIZING STAFF TO SUBMIT THE PLAN TO THE STATE WATER
RESOURCES CONTROL BOARD (SWRCB)
WHEREAS, the City of Greenfield operates a public water system regulated by the State Water Resources Control Board (SWRCB) Division of Drinking Water; and WHEREAS, California Code of Regulations, Title 17, Sections 7583–7605, requires public water systems to establish and maintain a Cross-Connection Control Program to protect the potable water supply from contamination through backflow or cross-connection hazards; and
WHEREAS, Title 17 also requires water suppliers to implement written policies and procedures identifying hazards, defining backflow prevention requirements, maintaining a certified testing program, and conducting routine surveys of water system users; and WHEREAS, the City of Greenfield has prepared a comprehensive Cross-Connection Control Plan (CCCP) that outlines the City’s operational procedures, backflow prevention requirements, enforcement measures, and staff responsibilities necessary to meet the State’s regulatory requirements; and
WHEREAS, adoption of the CCCP is necessary to demonstrate compliance with State law and to ensure continued protection of public health and the integrity of the City’s potable water distribution system; and
WHEREAS, the City Council finds it in the best interest of the City to formally adopt the Cross-Connection Control Plan and authorize staff to submit the document to the SWRC; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Greenfield as follows:
1. The City Council hereby adopts the City of Greenfield Cross-Connection Control Plan, attached hereto as Exhibit A and incorporated herein by reference.
2. The City Council hereby authorizes and directs the Public Works Director, or their designee, to submit the adopted Plan to the State Water Resources Control Board, Division of Drinking Water.
3. This Resolution shall take effect immediately upon its adoption. 132
PASSED AND ADOPTED by the City Council of the City of Greenfield, at a regularly scheduled meeting of the City Council held on the 9th day of December, 2025, by the following vote:
AYES, and all in favor, therefore, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
Robert White, Mayor
Attest:
Ann F. Rathbun, City Clerk
133
EXHIBIT A
Cross-Connection Control Plan
134
CITY OF GREENFIELD
CROSS-CONNECTION CONTROL PLAN
NOVEMBER 2025
135
2 TABLE OF CONTENTS
SECTION 1: CROSS-CONNECTION CONTROL PROGRAM REQUIREMENTS.......................................................... 3 SECTION 2: ACRONYMS AND ABBREVIATIONS................................................................................................... 4 SECTION 3: WATER SYSTEM INFORMATION ........................................................................................................ 5 SECTION 4: CROSS-CONNECTION LEGAL AUTHORITY........................................................................................ 6 SECTION 5: DESIGNATED CROSS-CONNECTION CONTROL PROGRAM COORDINATOR...................................... 7 SECTION 6: HAZARD ASSESSMENTS................................................................................................................... 8 SECTION 7: BACKFLOW PREVENTION............................................................................................................... 10 SECTION 8: CERTIFIED PERSONNEL ................................................................................................................. 12 SECTION 9: INCIDENT RESPONSE AND NOTIFICATION ..................................................................................... 13 SECTION 10: PUBLIC OUTREACH AND EDUCATION .......................................................................................... 14 SECTION 11: RECORDKEEPING ........................................................................................................................ 15 SECTION 12: COORDINATION WITH LOCAL ENTITIES........................................................................................ 16 SECTION 13: RECYCLED WATER/USER SUPERVISOR REQUIREMENTS............................................................... 17 SECTION 14: CERTIFICATION............................................................................................................................ 18 SECTION 15: ATTACHMENTS ............................................................................................................................ 19 ATTACHMENT 1: NON-TESTABLE BACKFLOW PREVENTER INVENTORY.......................................................... 19 ATTACHMENT 2: CROSS-CONNECTION CONTROL ORDINANCE.................................................................... 20 ATTACHMENT 3: CERTIFIED BACKFLOW DEVICE TESTERS AS OF 2025........................................................... 21 ATTACHMENT 4: BACKFLOW PREVENTION ASSEMBLY INVENTORY ............................................................... 22 136
3 SECTION 1: CROSS-CONNECTION CONTROL PROGRAM REQUIREMENTS City of Greenfield (water system) is responsible for protecting the public drinking water supply by implementing and enforcing a Cross-Connection Control Plan (CCCP). This plan is a critical component of the water system’s efforts to safeguard the health and safety of its customers.
The CCCP requirements are detailed in the Cross-Connection Control Policy Handbook (CCCPH), which has been formally adopted into the State Drinking Water Regulations and became effective July 1, 2024.
PROGRAM OBJECTIVES
The primary objective of the CCCP is to prevent the backflow of contaminants or pollutants into the water system’s potable water distribution system. This protection ensures that all users are safeguarded from potential on-site hazards that could compromise water quality.
REQUIRED PROGRAM ELEMENTS
In accordance with the CCCPH, the CCCP must include, at a minimum, the following sections:
• Cross-Connection Control Legal Authority – Establishing the legal authority to enforce Cross-Connection Control (CCC) requirements.
• Designated Cross-Connection Control Program Coordinator – Appointing a qualified individual responsible for managing the program.
• Hazard Assessments – Identifying and evaluating potential cross-connection hazards on customer premises. • Backflow Prevention – Ensuring proper installation and maintenance of backflow prevention devices. • Certified Personnel – Utilizing certified backflow prevention assembly testers and cross-connection control specialists.
• Backflow Prevention Assembly Testing – Conducting regular testing of backflow prevention assemblies to ensure functionality.
• Recordkeeping – Maintaining accurate and up-to-date records of inspections, testing, and corrective actions. • Incident Response and Notification – Establishing protocols for responding to, reporting, and notifying stakeholders of backflow incidents.
• Public Outreach and Education – Informing customers about the CCC Program and their role in maintaining water safety.
• Coordination with Local Entities – Collaborating with local agencies and jurisdictions to ensure comprehensive program implementation.
137
4 SECTION 2: ACRONYMS AND ABBREVIATIONS
The following acronyms and abbreviations may be used throughout this document. They are provided here for reference to promote clarity and consistency in understanding technical terms and regulatory references related to the Cross-Connection Control Program.
ACRONYM DEFINITION
AG Air Gap Separation
BPA Backflow Prevention Assembly
CHSC California's Health and Safety Code
CCC Cross-Connection Control
CCCP Cross-Connection Control Plan
CCCPH Cross-Connection Control Policy Handbook
CCR California Code of Regulations
COUNTY County of Monterey, Department of Public Health, Environmental Health Division
DCV Double Check Valve Assembly
DDCV Double Detector Check Valve Assembly
PVB Pressure Vacuum Breaker Prevention Assembly
PWS Public Water System
RP Reduced Pressure Principal Backflow Assembly
RW Recycled Water
SWRCB State Water Resources Control Board, Drinking Water Division USPS United States Postal Service
138
5 SECTION 3: WATER SYSTEM INFORMATION
City of Greenfield is classified as a Public Water System (PWS) as defined under California Health and Safety Code (CHSC), Section 116275(h). The system operates under a Domestic Water Supply permit issued by the State of California Division of Drinking Water. This section should include key system details such as the Water System Number, service area description, population served, and number of service connections.
WATER SYSTEM NAME City of Greenfield
WATER SYSTEM # 2710008
CONNECTIONS
SINGLE-FAMILY
RESIDENTIAL
SERVICE
CONNECTIONS
MULTIFAMILY
RESIDENTIAL
SERVICE
CONNECTIONS
(DUPLEX,
APARTMENTS, ETC.)
COMMERCIAL
SERVICE
CONNECTIONS
INDUSTRIAL
SERVICE
CONNECTIONS
AGRICULTURAL
IRRIGATION SERVICE
CONNECTIONS
LANDSCAPE
IRRIGATION
SERVICE
CONNECTIONS
TOTAL NUMBER OF
SERVICE
CONNECTIONS
3,284 343 163 13 0 77 3,880
WATER SYSTEM
OWNERSHIP TYPE (CHECK
ONLY ONE)
☒ Local Government
☐ State or Federal Government
☐ Privately owned, PUC-regulated, for-profit water company ☐ Privately owned, non-PUC-regulated (Community Water System) ☐ Privately owned Mutual Water Company or Association
☐ Privately owned business (non-community)
☐ Other, describe:
ADDITIONAL DETAILS
Number of Fire Protection System Service Connections: 80 139
6 SECTION 4: CROSS-CONNECTION LEGAL AUTHORITY
The water system must establish and maintain legal authority to implement a Cross-Connection Control Program (CCCP). This may include operating rules, ordinances, by-laws, resolutions, service contracts, or agreements. This section should identify and briefly describe the legal instruments in place that authorize the enforcement of crossconnection control requirements within the service area.
LEGAL AUTHORITY TYPE
(CHECK ONE. ATTACH A COPY OF THE DOCUMENT
WHICH PROVIDES CCC ENFORCEMENT AUTHORITY –
ORDINANCE, BYLAWS, OPERATING RULES, ETC – IN
SECTION 15.)
☐ Operating Rules
☒ Ordinance
☐ Board Resolution
☐ Bylaw
☐ Other:
DATE LEGAL AUTHORITY ADOPTED BY PWS
GOVERNING BODY
(BOARD, CITY, COUNTY, ETC.)
10/04/1988; Ordinance went into effect 30 days after the date of adoption.
AT WHAT LOCATION(S) IS BACKFLOW
PROTECTION REQUIRED?
(CHECK ALL THAT APPLY)
☒ At the meter / service connection only
☐ Internal
☐ Both
LIST THE CORRECTIVE ACTIONS THE PWS
WILL IMPLEMENT IN THE EVENT A WATER
USER FAILS TO COMPLY WITH THE
PROVISIONS OF THE PWS CROSSCONNECTION CONTROL PROGRAM. (CHECK ALL THAT APPLY)
☒ Noticing Letter
☒ Threaten to Shutoff Water Letter
☐ Fine(s)
☒ Shutoff Water
☐ Other:
ADDITIONAL DETAILS
The complete governing ordinance is available online here:
https://www.codepublishing.com/CA/Greenfield/#!/Greenfield13/Greenfield1340.html#13.40. The ordinance is also included as an attachment to this CCCP.
140
7 SECTION 5: DESIGNATED CROSS-CONNECTION CONTROL PROGRAM
COORDINATOR
Identify the individuals responsible for managing the Cross-Connection Control Program, including the designated Program Coordinator. Provide names, titles, contact information, and relevant certification details. These individuals are accountable for program implementation, oversight, and ensuring compliance with applicable regulations. Please see Section 8: Certified Personnel for names, titles, contact information, and relevant certification details of the cross-connection control specialist(s) and backflow device tester(s).
ROLE Cross-Connection Control Program Coordinator
TYPE
☐ In-house
☒ Contractor
☐ Other:
COMPANY Fluid Resource
Management (FRM) NAME Florentine Ortiz
PHONE # Office: (805) 597-7100
Emergency: (805) 546-3618 EMAIL [email protected]
ADDRESS 650 Leanna Drive
CITY Arroyo Grande STATE California ZIP 93420
CERTIFICATION
ENTITY AWWA CERTIFICATION #
AWWA
#03458
EXPIRATION
DATE 02/28/2027
ROLE
DESCRIPTION
As the Cross-Connection Program Coordinator, this role is responsible for developing, reviewing, and updating board policies and procedures; ensuring compliance with applicable laws and regulations; and advising the Board on recommended policy updates and revisions to support effective governance.
QUALIFICATIONS AWWA Certified Cross Connection Control Specialist ROLE Cross-Connection Control Program Administrator
TYPE
☒ In-house
☐ Contractor
☐ Other:
COMPANY City of Greenfield NAME Edgar Muñoz
PHONE # (831) 674-2635 EMAIL [email protected] ADDRESS 599 El Camino Real
CITY Greenfield STATE CA ZIP 93927
CERTIFICATION
ENTITY N/A CERTIFICATION # N/A EXPIRATION DATE N/A
ROLE
DESCRIPTION
As the Cross-Control Program Administrator, this role is responsible for implementing program procedures such as backflow device testing notifications, testing status tracking, notices of noncompliance, and routine correspondence with the public under the supervision and with the support of the Cross-Connection Control Program Coordinator.
QUALIFICATIONS 2 years of experience managing cross-connection control items for the City of Greenfield. 141
8 SECTION 6: HAZARD ASSESSMENTS
The water system must conduct periodic surveys of its service area to identify actual or potential cross-connection hazards. This section should describe the procedures for performing hazard assessments, determining the degree of hazard, and selecting appropriate backflow prevention methods based on identified risks.
INITIAL CROSS-CONNECTION HAZARD ASSESSMENTS
As specified in CCCPH Section 3.2.1, the water system must complete an initial hazard assessment for all user premises within its service area. Each assessment shall consider the following criteria:
1. Existing or potential cross-connections
2. Types and uses of materials handled or stored onsite
3. Complexity and accessibility of the piping system
4. Access to auxiliary water sources, pumps, or pressurized systems
5. Distribution system vulnerabilities increasing backflow risk
6. Ease of access to the user premises
7. History of backflow incidents at the premises
8. Relevant requirements and guidance in the CCCPH
The procedures for conducting the hazard assessments are as follows:
HAZARD ASSESSMENT PROCEDURES BY SERVICE TYPE
GENERAL PROCEDURE
(APPLIES TO ALL SERVICE TYPES UNLESS OTHERWISE NOTED)
1. Review available records and water service applications
2. Conduct onsite assessments or site surveys
3. Review new service applications for hazard indicators
4. Evaluate previous hazard assessments conducted at the premises
AGRICULTURAL SERVICE CONNECTIONS
1. Follow the general procedure
2. Monitor for new agricultural service requests
COMMERCIAL, INDUSTRIAL, LANDSCAPE IRRIGATION AND MULTI-FAMILY RESIDENTIAL CONNECTIONS
1. Apply the general procedure
SINGLE-FAMILY RESIDENTIAL CONNECTIONS
1. Apply the general procedure
2. Presume low hazard unless site-specific conditions indicate otherwise
TEMPORARY SERVICE CONNECTIONS
(E.G., FIRE HYDRANT USE FOR CONSTRUCTION OR EMERGENCY)
1. Review the temporary connection application
2. Conduct an onsite assessment or site survey
CROSS-CONNECTION HAZARD SURVEY SCHEDULE FOR INITIAL HAZARD ASSESSMENTS The schedule for initial hazard assessment is outlined in the following table and will be conducted by the system’s 142
9 CCCS. The schedule starts from the date the CCCP is established.
DESCRIBE YOUR HAZARD ASSESSMENT PROCEDURES
(CHECK ALL THAT APPLY. INDICATE ANY DIFFERENCES BETWEEN RESIDENTIAL AND NON-RESIDENTIAL HAZARD ASSESSMENTS BELOW.)
☒In person site survey
☒ Questionnaire completed by customer
☐ Phone/email
☒Use of mapping software
☒ File Review
☐ Plan Check
☐ Other methods:
INITIAL HAZARD ASSESSMENTS WILL BE
CONDUCTED NO LATER THAN
ONGOING HAZARD ASSESSMENTS OF EACH SERVICE
CONNECTION WILL BE CONDUCTED AT LEAST EVERY
RECOMMENDATIONS OF EACH HAZARD ASSESSMENT WILL BE
INCORPORATED NO LATER THAN
See below 7 Years See below
INITIAL HAZARD ASSESSMENT TASK PLANNED COMPLETION DATE
Hazard assessment of new connections prior to initiating water service Ongoing
Hazard assessment of high-hazard non-residential service connections listed in Appendix D of the CCCPH 12/31/2027 Hazard assessment of all remaining non-residential service connections 12/31/2028
Hazard assessment of all residential service connections 12/31/2033 Confirmation that all Fire Protection (Sprinkler) Connections meet CCCP Backflow Device Requirements 12/31/2034
ADDITIONAL HAZARD
ASSESSMENTS WILL BE
PERFORMED IF ANY ONE OF
THE FOLLOWING OCCURS
(CHECK ALL THAT APPLY)
☒ A user premises changes account holder (excluding single-family residences)
☒ A user premises is newly or re-connected
☒ Evidence exists of changes in the activities or materials on a user premises ☒ Backflow occurs from a user premises
☒ The State Water Board requests a hazard assessment
☒ The previous hazard assessment may no longer accurately represent the degree of hazard
☐ Other:
DESCRIBE ADDITIONAL DETAILS ABOUT YOUR PWS HAZARD ASSESSMENT PROCEDURE Initial Hazard Assessments will include an in-person site survey; future hazard assessments may exclude an in-person site survey at the discretion of the Cross-Connection Control Program Coordinator and Cross-Connection Control Specialist conducting the assessment.
Recommendations of each hazard assessment will be incorporated in as timely a manner as possible as allowed by water system bylaws and City purchasing and approval procedures. The Cross-Connection Control Program Coordinator or Public Works Director may request additional input from other certified Cross-Connection Control Specialists at their discretion to confirm recommendations provided during or following each hazard assessment.
IS AUXILIARY WATER USED IN OUR SERVICE AREA?
(FOR EXAMPLE, RECYCLED WATER, RAW SURFACE WATER, PRIVATE WELLS, ETC.)
☒Yes ☐ No
IF “YES”, DESCRIBE AUXILIARY WATER SUPPLIES:
There are some private wells that had been permitted by the County prior to those areas being annexed by the City. Exact locations will be determined as a part of the Initial Hazard Assessments. 143
10 SECTION 7: BACKFLOW PREVENTION
Describe the types of backflow prevention assemblies or methods used within the water system, including where and how they are installed, tested, and maintained. This section should address the criteria for determining appropriate protection, applicable standards, and any inspection or testing schedules required to ensure continued effectiveness.
The water system is required to have all BPAs installed for the CCCP field tested in accordance with the following frequencies:
• At a minimum, annually
• Following installation, repair, depressurization for winterizing, or permanent relocation • Air-gap separations must be visually inspected at least annually The water system must receive a passing field test before providing continuous service to a water user with a newly installed BPA. BPAs that fail the field test are required to be repaired or replaced within 30 days of the notification of the failure. Extensions may be allowed by the water system if included as part of the CCCP.
BACKFLOW PREVENTER INVENTORY & TESTING PROCEDURES
DOES YOUR PWS HAVE BACKFLOW PREVENTION ASSEMBLIES
INSTALLED?
☒ Yes, how many? _393_ ☐ No
If “yes”, see Section 15.
DOES YOUR PWS HAVE ANY BACKFLOW PREVENTION
ASSEMBLIES THAT ARE BURIED AND/OR BELOW GRADE?
☒ Yes, how many? 1 ☐ No
DOES YOUR PWS HAVE ANY SERVICE CONNECTIONS WHERE
INTERNAL PROTECTION IS USED IN LIEU OF PREMISES
CONTAINMENT?
☒ Yes, how many? 1 ☐ No
DOES YOUR SERVICE AREA EXPERIENCE FREEZING CONDITIONS
DURING THE WINTER?
☐ Yes ☒ No
DOES YOUR PWS HAVE NON-TESTABLE BACKFLOW PREVENTERS
AT PWS FACILITIES?
☒ Yes, how many? 3 ☐ No
If “yes”, attach a listing of your current inventory.
REQUIRED BACKFLOW PREVENTION ASSEMBLY MAINTENANCE,
REPAIR, OR REPLACEMENT WILL HAPPEN IN AS TIMELY A MANNER
AS POSSIBLE AS ALLOWED BY WATER SYSTEM BYLAWS AND
PURCHASING/APPROVAL PROCEDURES.
Extensions may be requested in writing or
via phone for review by the CCCP
Administrator and Public Works Director
of the water system.
I CERTIFY THAT ALL INDIVIDUALS WHO TEST BACKFLOW
PREVENTION ASSEMBLIES ARE CERTIFIED BY AN ANSI
ACCREDITED OR DDW RECOGNIZED ORGANIZATION.
☒ Yes ☐ N/A
I CERTIFY THAT OUR TESTERS’ FIELD TEST KIT IS ACCURATE AND RECENTLY VERIFIED. ☒ Yes ☐ N/A
I CERTIFY THAT TESTERS PROVIDE THE PWS WITH COPIES OF THE BACKFLOW PREVENTION ASSEMBLY TEST RESULTS. ☒ Yes ☐ N/A
WHAT NOTIFICATION METHODS DO YOU USE TO INFORM
CUSTOMERS THAT THEIR BPA TEST IS DUE?
(CHECK ALL THAT APPLY)
☒ Letter
☐ Phone
☐ Email
☒ Other: Hand-Delivery as-needed
144
11 DESCRIBE YOUR PWS PROCEDURE FOR ENSURING ALL BACKFLOW PREVENTION ASSEMBLIES AND AIR GAP INSTALLATIONS ARE TESTED AT LEAST ANNUALLY.
For all new construction that requires the installation of backflow prevention assemblies or air gaps, City staff will require an initial backflow device test and add the device to the maintained inventory. City staff notifies the owner of each inventoried device of the requirements for testing in writing annually and confirms that testing, repairs, and replacement is completed as required.
WHAT PENALTIES EXIST FOR UNRESPONSIVE CUSTOMERS THAT
DO NOT TEST BPAS?
(CHECK ALL THAT APPLY)
☐ Fine(s) Fine amounts are:
☒ Water shutoffs
☐ Other:
WHAT PENALTIES EXIST (ORDINANCES OR RULES OF SERVICE)
FOR FAILED, TAMPERED & MISSING BPAS?
(CHECK ALL THAT APPLY)
☐ Fines Fine amounts are:
☒ Water shutoffs
☐ Other:
NON-TESTABLE BACKFLOW PREVENTERS AT PWS FACILITIES ARE INSTALLED AND MAINTAINED IN ACCORDANCE WITH THE CALIFORNIA PLUMBING CODE. THE FOLLOWING IS OUR PROCESS AND TIMEFRAME FOR VERIFYING THIS:
The drinking water supply wells were constructed to industry and regulatory standards, including check valves.
DESCRIBE ADDITIONAL DETAILS ABOUT BPA TESTING AND INVENTORY. 145
12 SECTION 8: CERTIFIED PERSONNEL
List the names, roles, and valid certifications of the personnel responsible for implementing and overseeing the cross-connection control program. Include certification numbers, issuing agencies, and expiration dates, as applicable. This section ensures that qualified individuals are designated to maintain program compliance.
ROLE Cross-Connection Control Specialist
TYPE
☐ In-house
☒ Contractor
☐ Other:
COMPANY Fluid Resource
Management (FRM) NAME Florentine Ortiz
PHONE #
Office: (805) 597-7100
Emergency: (805) 546-
3618
EMAIL [email protected]
ADDRESS 650 Leanna Drive
CITY Arroyo Grande STATE California ZIP 93420
CERTIFICATION
ENTITY AWWA CERTIFICATION #
AWWA
#03458
EXPIRATION
DATE 02/28/2027
ROLE
DESCRIPTION
As the contracted Cross-Connection Control Specialist, this role supports the water system by reviewing and recommending updates to policies and procedures, advising on regulatory compliance, offering guidance on governance improvements aligned with current standards and legal requirements and provides assessments when requested to do so.
QUALIFICATIONS FRM has provided Operations and Maintenance services to the water system and works closely with the Public Works Director to coordinate implementation of required policies.
ROLE Backflow Tester for City Owned Backflow Devices
TYPE
☐ In-house
☒ Contractor
☐ Other:
COMPANY 4th of July Backflow Testing NAME Various Testers PHONE # (831) 578-1549 EMAIL [email protected]
ADDRESS N/A
CITY N/A STATE N/A ZIP N/A
CERTIFICATION
ENTITY Various CERTIFICATION # Various EXPIRATION DATE Various ROLE
DESCRIPTION
The vendor conducts routine backflow device testing and maintenance for the City of Greenfield owned backflow devices.
QUALIFICATIONS Certified backflow device tester.
The water system will utilize the City maintained current list of certified BPA Testers and/or CCCS as sufficient evidence of qualification. Records of licensing and calibration records are accepted on a case-by-case basis. 146
13 SECTION 9: INCIDENT RESPONSE AND NOTIFICATION
In the event of a suspected or confirmed backflow incident, describe the immediate actions the water system will take to respond, contain, and mitigate the issue. This section should also outline the notification procedures to inform regulatory agencies, affected customers, and other relevant entities.
RESPOND AND INVESTIGATE ALL SUSPECTED BACKFLOW INCIDENTS BY RESPONDING TO
AND DOCUMENTING COMPLAINTS, CONDUCTING WATER QUALITY SAMPLING AND CHECKING PRESSURE.
☒ Yes ☐ No
NOTIFY REGULATORY AGENCY WITHIN 24 HOURS OF DISCOVERING A KNOWN OR SUSPECTED BACKFLOW EVENT.
☒ Yes ☐ No
REGULATORY AUTHORITY CONTACT INFORMATION
NAME OF AGENCY Division of Drinking Water, Monterey Office PHONE # (831) 655-6939 EMAIL [email protected] [email protected]
IF DIRECTED BY THE REGULATORY AGENCY, NOTIFY CUSTOMERS WITH APPROPRIATE PUBLIC NOTIFICATION WITHIN 24 HOURS.
☒ Yes ☐ No
COMPLETE A BACKFLOW INCIDENT REPORT AT THE REQUEST OF THE REGULATORY AGENCY.
☒ Yes ☐ No
INCLUDE THE NAME(S) OF PERSONNEL WHO RESPOND TO WATER QUALITY COMPLAINTS AND SUSPECTED BACKFLOW INCIDENTS.
• Public Works Director
• Cross-Connection Control Program Administrator
• Cross-Connection Control Specialist or designee – Fluid Resource Management
CONFIRMED BACKFLOW INCIDENT RESPONSE PLAN
• Notification of affected service area population as required by DDW. • Notification and coordination with other agencies, such as DDW. • Identification of the source of backflow substance.
• Isolation of the source of backflow substance and the affected area(s). • Mitigation measures to correct the problem.
• Application of corrective actions to prevent future backflow occurrences. • Documentation of the backflow incident investigation, response, and follow-up actions. 147
14 SECTION 10: PUBLIC OUTREACH AND EDUCATION
Describe the strategies and materials the water system will use to educate customers about backflow prevention, cross-connection control, and overall water safety. Include methods of communication (e.g., mailers, website updates, community meetings) and the frequency of outreach efforts to ensure public awareness and engagement.
WHAT METHOD(S) ARE USED TO EDUCATE YOUR
CUSTOMERS, STAFF, AND COMMUNITY ABOUT
BACKFLOW PROTECTION AND CROSSCONNECTION CONTROL:
(CHECK ALL THAT APPLY)
☐ Periodic water bill inserts
☐ Pamphlet distribution
☒ New customer documentation
☐ Customer emails
☐ Consumer Confidence Reports
☐ Public Events
☒ Website
☒ Other: Backflow Device Testing Notices
INCLUDE ADDITIONAL DETAILS ABOUT PUBLIC OUTREACH.
148
15 SECTION 11: RECORDKEEPING
Outline the procedures and systems the water system will use to accurately document, store, and manage records.
This section should detail how records will be organized, maintained, and accessed to ensure compliance with regulatory requirements and to support operational transparency and efficiency.
CCC PROGRAM DOCUMENTS, INCLUDING BACKFLOW PREVENTION
ASSEMBLY TEST REPORTS, HAZARD ASSESSMENTS, CONTRACTS, AND
OUR INVENTORY OF ALL BACKFLOW PREVENTERS ARE STORED USING THE
FOLLOWING METHOD(S)
☐ Digital
☐ Hard Copy
☒ Both
☐ Other:
OUR PWS STORES ALL RECORDS IN ACCORDANCE WITH SECTION 3.5.1 OF
THE CCCPH, WHICH INCLUDES PUBLIC OUTREACH MATERIALS, AND
BACKFLOW PREVENTION ASSEMBLY TESTING, REPAIR, INSPECTION AND MAINTENANCE RECORDS FOR AT LEAST THREE YEARS.
☒ Yes ☐ No
DESCRIBE ANY ADDITIONAL DETAILS.
149
16 SECTION 12: COORDINATION WITH LOCAL ENTITIES
Describe how the water system will communicate and coordinate with relevant local entities regarding backflow incidents. This section should list the agencies or organizations that will be notified of any backflow events and explain the process and timeline for reporting and collaboration. • Division of Drinking Water (Within 24 Hours, see Section 9) • Fluid Resource Management (FRM) (As soon as practical) 150
17 SECTION 13: RECYCLED WATER/USER SUPERVISOR REQUIREMENTS Complete this section only if the water system service area includes recycled water use or if the drinking water regulatory agency mandates the designation of a user supervisor for a multi-piping (dual-plumbed) system. Provide details on system oversight, user supervisor responsibilities, and any applicable regulatory compliance measures.
IS RECYCLED WATER USED IN YOUR PWS SERVICE AREA? ☐ Yes ☒ No
HAS THE STATE WATER BOARD REQUIRED A USER SUPERVISOR FOR A MULTI PIPING SYSTEM IN YOUR PWS SERVICE?
☐ Yes ☒ No
If “yes” to either question above, provide an attachment that lists the frequency that your PWS contacts each user site supervisor, and the following information about each user site supervisor:
• Name
• Email
• Phone number
• Qualifications / training required
• Date of most recent training
• Frequency of recurring trainings
151
18 SECTION 14: CERTIFICATION
This section must be completed to certify that the information provided in this plan is accurate and complete to the best of the preparer's knowledge. Include the name, title, organization, and signature of the individual responsible for preparing the plan, along with the date of certification.
CROSS-CONNECTION CONTROL SPECIALIST REVIEW
I have reviewed the information included in this CCCP and have no additional recommendations for the water system to comply with the requirements contained in the CCCPH, which were incorporated into the Drinking Water Regulations that became effective July 1, 2024.
NAME ENTITY
SIGNATURE DATE
WATER SYSTEM CERTIFICATION
I certify that the information submitted in this CCCP is based on the best available information and the plan is in substantial conformance with the requirements contained in the CCCPH, which were incorporated into the Drinking Water Regulations that became effective July 1, 2024.
NAME ENTITY
SIGNATURE DATE
DDW / LPA Review
The water system has demonstrated compliance with the CCCP requirements of the CCCPH.
NAME ENTITY
SIGNATURE DATE
152
19 SECTION 15: ATTACHMENTS
ATTACHMENT 1: NON-TESTABLE BACKFLOW PREVENTER INVENTORY
INVENTORY OF NON-TESTABLE BACKFLOW PREVENTERS
LOCATION
TYPE
(SINGLE CHECK, DUAL CHECK, HOSE
BIB VACUUM BREAKER, ETC.)
IDENTIFIED POTENTIAL ONSITE HAZARD
Well #1 Single Check Valve Community Water System Supply Well Well #6 Single Check Valve Community Water System Supply Well Well #7 Single Check Valve Community Water System Supply Well 153
20 ATTACHMENT 2: CROSS-CONNECTION CONTROL ORDINANCE
154
Chapter 13.40
REGULATION OF WATER SYSTEM CROSS CONNECTIONS
Sections:
13.40.010 Purpose
13.40.020 Definitions
13.40.030 Cross Connection Protection Requirements
13.40.040 Backflow Prevention Devices
13.40.050 User Supervisor
13.40.060 Administrative Procedures
13.40.070 Water Service Termination
13.40.080 Qualifications Of Testers
13.40.090 Severability
13.40.010 Purpose:
A. The purpose of this chapter is:
1. To protect the public water supply against actual or potential cross connection by isolating within the premises contamination that may occur because of some undiscovered or unauthorized cross connection on the premises;
2. To eliminate existing connections between drinking water systems and other sources of water that are not approved as safe and potable for human consumption;
3. To eliminate cross connections between drinking water systems and sources of contamination; and
4. To prevent the making of cross connections in the future.
B. These regulations are adopted pursuant to the state of California Administrative Code, title 17 - Public Health entitled "Regulations Relating To Cross Connections".
C. It is unlawful for any person at any time to make or maintain or cause to be made or maintained, temporarily or permanently, for any period of time whatsoever, any crossconnection between plumbing pipes or water fixtures being served with water by the city water department and any other source of water supply, or to maintain any sanitary fixture or other appurtenances or fixtures which by reason of their construction may cause or 155
allow backflow of water or other substances into the water supply system of the city and/or the service of water pipes or fixtures of any consumer of the city. (Ord. 336 §1(Exh.
A(part)), 1988).
13.40.020 Definitions.
For purposes of this chapter, the following words and phrases shall have the meanings, respectively, ascribed to them by this section:
A. "Air-gas separation" means a physical break between a supply pipe and a receiving vessel. The air-gap shall be at least double the diameter of the supply pipe measured vertically above the top rim of the vessel, in no case less than one inch.
B. "Approved backflow prevention device" means devices which have passed laboratory and field evaluation tests performed by a recognized testing organization which has demonstrated their competency to perform such tests to the California Department of Health Services.
C. "Approved water supply" means any water supply whose potability is regulated by a state or local health agency.
D. "Auxiliary supply" means any water supply on or available to the premises other than the approved water supply.
E. "AWWA Standard" means an official standard development and approved by the American Water Works Association (AWWA).
F. "Backflow" means a flow condition, caused by a differential in pressure, that causes the flow of water or other liquids, gases, mixtures or substances into the distributing pipes of a potable supply of water from any source or sources other than an approved water supply source. Back siphonage is one cause of backflow. Back pressure is the other cause.
G. "Contamination" means a degradation of the quality of potable water by any foreign substance which creates a hazard to the public health or which may impair the usefulness or quality of the water.
H. "Cross-connection" means any unprotected actual or potential connection between a potable water system used to supply water for drinking purposes and any source or system containing unapproved water or a substance that is not or cannot be approved as safe, wholesome and potable. Bypass arrangements, jumper connections, removable sections, swivel or changeover devices, or other devices through which backflow could occur, shall be considered to be cross-connections.
156
I. "Double check valve assembly" means an assembly of at least two independently acting check valves including tightly closing shutoff valves on each side of the check valve assembly and test cocks available for testing the watertightness of each check valve.
J. "Health agency" means the California Department of Health Services, or the local health agency with respect to a small water system.
K. "Local health agency" means the county or city health authority.
L. "Person" means an individual, company, corporation, association, partnership, municipality, public utility or other public body or institution.
M. "Premises" means any and all areas on a customer’s property which are served or have the potential to be served by the public water system.
N. "Public water system" means a system for the provision of piped water to the public for human consumption which has five or more service connections or regularly serves an average of twenty-five individuals daily at least sixty days out of the year.
O. "Reclaimed water" means a wastewater which as a result of treatment is suitable for uses other than potable use.
P. "Reduced pressure principal backflow prevention device" means a device incorporating two or more check valves and an automatically operating differential relief valve located between the two checks, a tightly closing shutoff valve on each side of the check valve assembly, and equipped with necessary test cocks for testing.
Q. "Service connection" means the point of connection of a user’s piping to the water supplier’s facilities.
R. "Water supplier" means the person who owns or operates the approved water supply system.
S. "Water user" means any person obtaining water from an approved water supply system. (Ord. 336 §1(Exh. A(part)), 1988).
13.40.030 Cross-connection protection requirements.
A. General Provisions.
1. Unprotected cross-connections with the public water supply are prohibited.
2. Whenever backflow protection has been found necessary, the city will require the water user to install an approved backflow prevention device by and at his/her expense for continued services or before a new service will be granted. 157
3. Wherever backflow protection has been found necessary on water supply line entering a water user’s premises, then any and all water supply lines from the city’s mains entering such premises, buildings or structures shall be protected by an approved backflow prevention device. The type of device to be installed will pe in accordance with the requirements of this chapter.
B. Where Protection is Required.
1. Each service connection from the city water system for supplying water to premises having an auxiliary water supply shall be protected against backflow of water from the premises into the public water system unless the auxiliary water supply is accepted as an additional source by the city, and is approved by the public health agency having jurisdiction.
2. Each service connection from the city water system for supplying water to any premises on which any substance is handled in such fashion as may allow its entry into the water system shall be protected against backflow of the water from premises into the public system. This shall include the handling of process waters and waters originating from the city water system which have been subjected to deterioration in sanitary quality.
3. Backflow prevention devices shall be installed on the service connection to any premises having (a) internal cross-connection that cannot be permanently corrected and controlled to the satisfaction of the state or local health department and the city, or (b) intricate plumbing and piping arrangements or where entry to all portions of the premises is not readily accessible for inspection purposes, making it impracticable or impossible to ascertain whether or not crossconnections exist.
C. Type of Protection Required.
1. The type of protection that shall be provided to prevent backflow into the approved water supply shall be commensurate with the degree of hazard that exists on the consumer’s premises. The type of protective device that may be required (listing in an increasing level of protection) includes: double check valve assembly (DC), reduced pressure principle backflow prevention device, (RP), and an air-gap separation (AG). The water user may choose a higher level of protection than required by the city. The minimum types of backflow protection required to protect the approved water supply, at the user’s water connection to premises with varying degrees of hazard are given in Table 1 of this subsection. Situations which are not covered in Table 1 of this subsection shall be evaluated on a case by case basis and the appropriate backflow protection shall be determined by the city or health agency.
158
Table 1
TYPE OF BACKFLOW PROTECTION REQUIRED
Degree of Hazard
Minimum Type
of Backflow Prevention
a. Sewage and Hazardous Substances
Premises where the public water system is used to
supplement the reclaimed water supply AG
Premises where there are wastewater pumping and/or
treatment plants and there is no interconnection with the potable water system. This does not include a singlefamily residence that has a sewage lift pump. An RP may be provided in lieu of an AG if approved by the health
agency and the city. AG
Premises where reclaimed water is used and there is no
interconnection with the potable water system. An RP
may be provided in lieu of an AG if approved by the health agency and the city. AG
Premises where hazardous substances are handled in any
manner in which the substances may enter a potable
water system. This does not include a single-family
residence that has a sewage lift pump. An RP may be
provided in lieu of an AG if approved by the health agency and the city. AG
Premises where there are irrigation systems into which
fertilizers, herbicides or pesticides are, or can be,
injected. RP
b. Auxiliary Water Supplies
Premises where there is an unapproved auxiliary water
supply which is interconnected with the public water AG 159
Table 1
TYPE OF BACKFLOW PROTECTION REQUIRED
Degree of Hazard
Minimum Type
of Backflow Prevention
system. An RP or DC may be provided in lieu of an AG if approved by the health agency and the city.
Premises where there is an unapproved auxiliary water
supply and there are no interconnections with the public water system. A DC may be provided in lieu of an RP if
approved by the health agency and city. RP
c. Fire Protection Systems
Premises where the fire system is directly supplied from the public water system and there is an unapproved
auxiliary water supply on or to the premises (not
interconnected) DC
Premises where the fire system is supplied from the
public water system and interconnected with an
unapproved auxiliary water supply. An RP may be provided in lieu of an AG if approved by the health agency and the city. AG
Premises where the fire system is supplied from the
public water system and where either elevated storage
tanks or fire pumps which take suction from the private reservoirs or tanks are used. DC
d. Premises where entry is restricted so that inspections for cross-connections cannot be made with sufficient
frequency or at sufficiently short notice to assure that crossconnections do not exist. RP
e. Premises where there is a repeated history of crossconnections being established or re-established. RP 160
2. Two or more services supplying water from different street mains to the same building, structure or premises through which an interstreet main flow may occur, shall be at least a standard check valve on each water service to be located adjacent to and on the property side of the respective meters. Such check valve shall not be considered adequate if backflow protection is deemed necessary to protect the city’s mains from pollution or contamination. In such cases the installation of approved backflow devices at such service connectioni shall be required. (Ord. 336 §1(Exh. A(part)), 1988)
13.40.040 Backflow prevention devices:
A. Approved Backflow Prevention Devices.
1. Only backflow prevention devices which have been approved by the city shall be acceptable for installation by a water user connected to the city’s potable water system.
2. The city will provide, upon request, to any affected customer a list of approved backflow prevention devices.
B. Backflow Prevention Device Installation.
1. Backflow prevention devices shall be installed in a manner prescribed in Section 7603, Title 17 of the California Administrative Code. Location of the devices should be close as practical to the user’s connection. The city shall have the final authority in determining the required location of a backflow prevention device.
a. Air-gap separation (AG). The air-gap separation shall be located on the user’s side of and as close to the service connection as is practicable. All piping from the service connection to the receiving tank shall be above grade and be entirely visible. No water use shall be provided from any point between the service connection and the air-gap separation. The water inlet piping shall terminate a distance of at least two pipe diameters of the supply inlet, but in no case less than one inch above the overflow rim of the receiving tank.
b. Reduced pressure principle backflow prevention device (RP). The approved reduced pressure principle backflow prevention device shall be installed on the user’s side of and as close to the service connection as is practical. The device shall be installed a minimum of twelve inches above grade and not more than thirty-six inches above grade measured from the bottom of the device and with a minimum of twelve inches side clearance. The device shall be installed so that it is readily accessible for maintenance and testing. Water supplied from any point between the service connection and the RP device shall be protected in a manner approved by the city.
161
c. Double check valve assembly (DC). The approved double check valve assembly shall be located as close as practicable to the user’s connection and shall be installed above grade, if possible, and in a manner where it is readily accessible for testing and maintenance. If a double check valve assembly is put below grade it must be installed in a vault such that there is a minimum of six inches between the bottom of the vault and the bottom of the device, so that the top of the device is no more than a maximum of eight inches below grade, so that there is a minimum of six inches of clearance between the side of the device with the test cocks and the side of the vault", and so there is a minimum of three inches clearance between the other side of the device and the side of the vault.
Special consideration must be given to double check valve assemblies of the "Y" type.
These devices must be installed on their "side" with the test cocks in a vertical position so that either check valve may be removed for service without removing the device. Vaults which do not have an integrated bottom must be placed on a three-inch layer of gravel.
C. Backflow Prevention Device Testing and Maintenance.
1. The owners of any premises on which, or on account of which, backflow prevention devices are installed, shall have the devices tested by a person who has demonstrated competency in testing of these devices to the city. Backflow prevention devices must be tested at least annually and immediately after installation, relocation or repair. The city may require a more frequent testing schedule if it is determined to be necessary. No device shall be placed back in service unless it is functioning as required. A report in a form acceptable to the city shall be filed with the city each time a device is tested, relocated or repaired. These devices shall be serviced, overhauled or replaced whenever they are found to be defective and all costs of testing, repair and maintenance shall be borne by the water user.
2. The city will supply affected water user with a list of persons acceptable to the city to test backflow prevention devices. The city will notify affected customers by mail when annual testing of a device is needed and also supply users with the necessary forms which must be filled out each time a device is tested or repaired.
D. Backflow Prevention Device Removal.
1. Approval must be obtained from the city before a backflow prevention device is removed, relocated or replaced.
a. Removal. The use of a device may be discontinued and the device removed from service upon presentation of sufficient evidence to the city to verify that a hazard no longer exists or is not likely to be created in the future.
162
b. Relocation. A device may be relocated following confirmation by the city that the relocation will continue to provide the required protection and satisfy installation requirements. A retest will be required following the relocation of the device. c. Repair. A device may be removed for repair, provided the water use is either discontinued until repair is completed and the device is returned to the service, or the service connection is equipped with other backflow protection approved by the city. A retest will be required following the repair of the device. d. Replacement. A device may be removed and replaced provided the water use is discontinued until the replacement device is installed. All replacement devices must be approved by the city and must be commensurate with the degree of hazard involved. (Ord. 336 §1(Exh. A(part)), 1988).
13.40.050 User supervisor.
At each premises where it is necessary, in the opinion of the city, a user supervisor shall be designated by and at the expense of the water user. This user supervisor shall be responsible for the monitoring of the backflow prevention devices and for avoidance of crossconnections. In the event of contamination or pollution of the drinking water system due to a cross-connection on the premises, the city shall be promptly notified by the user supervisor so that appropriate measures may be taken to overcome the contamination.
The water user shall inform the city of the user supervisor’s identity on, as a minimum, an annual basis and whenever a change occurs. (Ord. 336 §1(Exh. A (part)), 1988).
13.40.060 Administrative procedures.
A. Water System Survey.
1. The city shall review all requests for new services to determine if backflow protection is needed. Plans and specifications must be submitted to the city upon request for review of possible cross-connection hazards as a condition of service for new service connections. If it is determined that a backflow prevention device is necessary to protect the public water system, the required device must be installed before service will be granted.
2. The city may require an on-premises inspection to evaluate cross-connection hazards.
The city will transmit a written notice requesting an inspection appointment to each affected water user. Any customer who cannot or will not allow an on-premises inspection of their piping system shall be required to install the backflow prevention device the city considers necessary.
163
3. The city may, at its discretion, require a reinspection for cross-connection hazards of any premises to which it serves water. The city will transmit a written notice requesting an inspection appointment to each affected water user. Any customer who cannot or will not allow an on-premises inspection of their piping system shall be required to install the backflow prevention device the city considers necessary.
B. Customer Notification--Device Installation.
1. The city will notify the water user of the survey findings, listing corrective action to be taken if required. A period of sixty days will be given to complete all corrective action required including installation of backflow prevention devices.
2. A second notice will be sent each water user who does not take the required corrective action prescribed in the first notice within the sixty-day period allowed. The second notice will give the water user a two-week period to take the required corrective action. If no action is taken within the two-week period, the city may terminate water service to the affected water user until the required corrective actions are taken.
C. Customer Notification--Testing and Maintenance.
1. The city will notify each affected water user when it is time for the backflow prevention device installed on their service connection to be tested. This written notice shall give the water user thirty days to have the device tested and supply the water user with the necessary form to be completed and resubmitted to the city.
2. A second notice shall be sent to each water user who does not have his/her backflow prevention device tested as prescribed in the first notice with the thirtyday period allowed. The second notice will give the water user a twoweek period to have his/her backflow prevention device tested. If no action is taken within the two-week period, the city may terminate water service to the affected water user until the subject device is tested. (Ord. 336 §1(Exh. A(part), 1988)
13.40.070 Water service termination.
A. General. When the city encounters water uses that represent a clear and immediate hazard to the potable water supply that cannot be immediately abated, the city shall institute the procedure for discontinuing the city water service.
B. Basis for Termination. Conditions or water uses that create a basis for water service termination shall include, but are not limited to, the following items:
1. Refusal to install a required backflow prevention device;
2. Refusal to test a backflow prevention device;
164
3. Refusal to repair a faulty backflow prevention device;
4. Refusal to replace a faulty backflow prevention device;
5. Direct or indirect connection between the public water system and a sewer line;
6. Unprotected direct or indirect connection between the public water system and a system or equipment containing contaminants;
7. Unprotected direct or indirect connection between the public water system and an auxiliary water system; and
8. A situation which presents an immediate health hazard to the public water system.
C. Water Service Termination Procedures.
1. For conditions 1, 2, 3 or 4 of subsection B of this section, the city will terminate service to a customer’s premises after two written notices have been sent specifying the corrective action needed and the time period in which it must be done. If no action is taken within the allowed time period, water service may be terminated.
2. For conditions 4, 5, 6, 7 or 8 of subsection B of this section, the city will take the following steps:
a. Make reasonable effort to advise the water user of its intention to terminate water service; and
b. Terminate the water supply and lock the service valve. The water service will remain inactive until correction of violations has been approved by the city. (Ord. 336 §1(Exh.
A(part)), 1988).
13.40.080 Qualifications of testers.
A. Each person performing tests of backflow prevention devices pursuant to this chapter shall have the following minimum qualifications:
1. At least two years experience in plumbing or pipe fitting or equivalent qualifications;
2. Hold valid certifications from the American Water Works Association (AWWA) California-Nevada Section, from a county certification, or equivalent training in the opinion of the health department:
3. Furnish evidence to show that he/she has available the necessary tools and equipment to properly test such devices.
165
B. Each person performing such tests in the city shall be responsible for the competency and accuracy of the tests and the correctness of reports thereon submitted to the city. (Ord. 336 §1(Exh. A(part)), 1988).
13.40.090 Severability.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this chapter, or any part thereof, is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this chapter or any part thereof. The city council declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. (Ord. 336 §1(Exh. A(part)), 1988).
166
21 ATTACHMENT 3: CERTIFIED BACKFLOW DEVICE TESTERS AS OF 2025 167
UPDATED 05/30/2024
Protecting our water
City of Greenfield
Public Works Department
920 Walnut Avenue
Greenfield ,Ca
(831)674-2635
CERTIFIED BACKFLOW ASSEMBLY TESTER LIST
Testers must hold a valid general tester’s certification from either of the Northern California Backflow Association (NCPBA), American Water Works Association California-Nevada Section (AWWA), the American Backflow Prevention Association (ABPA), or an organization with equivalent certification requirements.
The attached list of certified testers is provided for your convenience. It should be noted that you are not obligated to use a tester from this list. Additionally, the City does not endorse and/or guaranteed/warranty work performed by this testers listed.
Abbott Plumbing
220 Abbott St
Salinas, CA 93901 Ph:
(831) 758-2223 Fax:
(831) 751-9399
Alvin F. Abbott:
Certificate #215930
email:
[email protected]
Carriger Plumbing
554 Brunken Ave
Salinas, CA 93901
Ph:(831) 262-2121
Thomas Neal Carriger:
Certificate #13588
emial:
[email protected]
Corda Backflow Co.
35690 Eagleridge Street
Soledad, CA 93960
(831) 206-7592
Martin J. Corda
Certificate #12547
email:
[email protected]
Bay Area Backflow
290 Nagareda Dr. #5
Gilroy, CA 95020
(408) 848-5200
Mario Baltazar
Certificate #14898
Steven L. Johnson
Certifcate #03104
Jaime Torres
Certificate #17615
Dougherty Pump & Drilling
2108 San Miguel Cyn Rd
Salinas, CA 93907
Ph:(831) 663-3562
Clifford L. Fasnacht:
Certificate #10267
Clayton Hamilton:
Certificate #16203
Marina Backflow Co.
P.O. Box 17
Marina, CA 93933
Ph:(831) 484-7805
David L. Solid:
Certificate #03039
email:
[email protected]
Rose Backflow Services
925 Hancock St
Salinas, CA 93906
Ph:(831) 840-1675
Joaquin Vasquez:
Certificate #06074
Backflow Prevention
Specialist, Inc.
1131 Elko Dr
Sunnyvale, CA 94089
Ph: (408) 734-3569
Fidel Rios-Torres
Certificate #18426
Val's Plumbing & Heating, Inc.
413 Front St.
Salinas, CA 93901
Ph:(831) 424-1633
Fax:(831) 754-5514
Jaime Magana:
Certificate #16569
email: [email protected]
4th of July Backflow Testing
PO Box 627
Greenfield, CA 93927
Ph: (831) 578-1549
Sergio Villegas Ochoa:
Certificate #16372
Alondra Haro:
Certificate #17038
email:
[email protected]
De Oro Services LLC.
548 Market St. #236923
San Francisco, CA 94104
Eudoxio L. Orozco
Ph: (831) 235-8018
Certificate #16981
email:
[email protected]
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22 ATTACHMENT 4: BACKFLOW PREVENTION ASSEMBLY INVENTORY 169
CITY OF GREENFIELD
2025 BACKFLOW DEVICE INVENTORY
Location ADDRESS Backflow Manufacturer Backflow
Manufacturer2
Backflow Size
(inches)
Backflow
Serial Number Backflow Type Identified Hazard
Anthony Dang 630 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS Wilkins 1.00 3802950 RP Commercial Connection ARROYO SECO ACADEMY 1226 APPLE AVENUE, GREENFIELD, CA 93927 FEBCO FEBCO 2.50 A180514 RP Commercial Connection Autozone #3691 722 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS Wilkins 1.00 4231977 RP Commercial Connection Autozone #3691 722 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS Wilkins 0.75 4266449 DC Fire Protection Autozone #3691 722 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS Wilkins 1.00 4273054 RP Commercial Connection Autozone #3691 722 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS Wilkins 6.00 V46807 DCDA Fire Protection Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4652180 RP Multi-Family Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4652195 RP Multi-Family Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4700474 RP Multi-Family Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4873344 RP Multi-Family Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4873332 RP Multi-Family Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4873333 RP Multi-Family Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 8.00 14899C RP Multi-Family Avila Construction Company 525 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4379442 RP Multi-Family Avila Construction Company 526 3RD STREET, GREENFIELD, CA 93927 WILKINS Wilkins 2.00 4668443 RP Multi-Family Azcona Properties 44 EL CAMINO REAL, GREENFIELD, CA 93927 WILKINS Wilkins 1.00 T405739 PVB Landscape Cielo Vista BACK YARD 806 ELM AVENUE, GREENFIELD, CA 93927 FEBCO FEBCO 1.00 J083710 RP Commercial Connection BLH Construction 1064 WALNUT AVENUE, GREENFIELD, CA 93927 WATTS Watts 0.75 6677 DCDA Fire Protection BLH Construction 1064 WALNUT AVENUE, GREENFIELD, CA 93927 WATTS Watts 0.75 06715 DC Fire Protection BLH Construction 1064 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS WILKINS 6.00 L142718 RP Multi-Family BLH Construction 1064 WALNUT AVENUE, GREENFIELD, CA 93927 WATTS Watts 8.00 WC1553 DCDA Fire Protection BLH Construction 1064 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS Wilkins 6.00 L144505 RP Multi-Family BLH Construction 1064 WALNUT AVENUE, GREENFIELD, CA 93927 WATTS Watts 8.00 WC-1621 DCDA Fire Protection BLH Construction 1080 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINGS Wilkins 1.00 ABA76046 RP Multi-Family Bob Enz Construction (NXT WAVE INC) 689 EL CAMINO REAL, GREENFIELD, CA 93927 WILKINS Wilkins 6.00 11237 RP Commercial Connection Bob Enz Construction (NEXT WAVE INC) 689 EL CAMINO REAL, GREENFIELD, CA 93927 WILKINS Wilkins 3.00 L47054 RP Commercial Connection Bob White 108 EL CAMINO REAL, GREENFIELD, CA 93927 WILKINS Wilkins 0.75 4485094 DC Fire Protection Bob White 108 EL CAMINO REAL, GREENFIELD, CA 93927 WILKINS Wilkins 4.00 9715B DCDA Fire Protection AM/PM BUILDING 359 WALNUT AVENUE, GREENFIELD, CA 93927 WATTS WATTS 2.00 142267 RP Commercial Connection GREENFIELD MEMORIAL DISTRICT 615 EL CAMINO REAL, GREENFIELD, CA 93927 WILKINS WILKINS 2.00 3142793 RP Commercial Connection BY CHEEZERS (WY HERITAGE GROVE LLC) 500 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS WILKINS 1.50 3338097 RP Commercial Connection BY CHEEZERS (WY HERITAGE GROVE LLC) 500 WALNUT AVENUE, GREENFIELD, CA 93927 WILKINS WILKINS 2.00 J002364 RP Commercial Connection BY ENTRANCE 230 4TH STREET, GREENFIELD, CA 93927 WILKINS WILKINS 1.00 268090 PVB Landscape Cielo Vista BY FENCE 806 ELM AVENUE, GREENFIELD, CA 93927 WILKINS WILKINS 2.00 3616885 RP Commercial Connection BURGER KING 520 WALNUT AVENUE, GREENFIELD, CA 93927 WATTS WATTS 1.00 A29500 RP Commercial Connection BY METER (ROBERT WOODFILL) 527 EL CAMINO REAL, GREENFIELD, CA 93927 FEBCO FEBCO 1.50 3423314 RP Commercial Connection Chase 502 EL CAMINO REAL, GREENFIELD, CA 93927 WILKINS WILKINS 1.25 B306398 RP Commercial Connection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 80048 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 80141 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 80709 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 80773 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 80901 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 81083 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 81084 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 81105 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 81165 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 81248 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 0.75 86808 DC Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1102809 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 2.00 4663958 RP Multi-Family Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1941160718 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1942190778 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1942690818 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1942700818 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1948440918 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1950510918 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1952441018 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1952451018 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1952561018 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 4.00 1952911018 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 8.00 2IL0463 DCDA Fire Protection Chispa, Inc 1120 HEIDI DRIVE, GREENFIELD, CA 93927 AMES Ames 8.00 2JL1932 DC Fire Protection Chispa, Inc 130 13TH STREET, GREENFIELD, CA 93927 WILKINS Wilkins 0.75 3092718 DC Fire Protection Chispa, Inc 130 13TH STREET, GREENFIELD, CA 93927 WLKINS Wlkins 0.75 3162061XLD DC Fire Protection