GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 6-17-24 Page 1 of 2 “Our purpose is to continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.” The Public is encouraged to attend and participate in person. Comments from the public on agenda items will be accepted until 4 pm on June 17th, 2024, via email to [email protected] or via the payment/document drop box at Gridley City Hall and will be conveyed to the Council for consideration.
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CALL TO ORDER - Mayor Farr
ROLL CALL
PLEDGE OF ALLEGIANCE – Councilmember Roberts
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES - None
COMMUNITY PARTICIPATION FORUM - Members of the public may address the City Council on matters not listed on the agenda. The City Council may not discuss nor take action on any community participation item brought forward by a member of the community. Comments are requested to be limited to three (3) minutes.
CONSENT AGENDA
1. Resolution 2024-R-018: A Resolution of the City Council of the City of Gridley, Requesting the Board of Supervisors of the County of Butte to Consolidate a General Municipal Election to be Held on Tuesday, November 5th, 2024, with the Statewide General Election to be Held on the Date Pursuant to §10403 pf the Elections Code
Gridley City Council – Regular Meeting Agenda
Monday, June 17, 2024; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 6-17-24 Page 2 of 2
ITEMS FOR CONSIDERATION
2. Workplace Violence Prevention Policy
3. Resolution No. 2024-R-019: TPM 1-24 Orchard Hospital APN 010-250-048– Application for a Tentative Parcel Map to Subdivide an Approximately 4.9-Acre Parcel into two Parcels Resulting in a 1.0 Parcel and a 3.9-Acre Parcel located on the North Side of Spruce St. The Property has a General Plan Land Use Designation as Public and a Zoning Designation as Public Quasi Public
4. FY 2024/2024 Draft Budget
You may view the draft budget using the following link:
https://city-gridley-ca-budget-book.cleargov.com/14941/introduction/transmittal-letter CITY STAFF AND COUNCIL COMMITTEE REPORTS - Brief updates from City staff and brief reports on conferences, seminars, and meetings attended by the Mayor and City Council members, if any.
CITY ADMINISTRATOR REPORTS - Brief updates and reports on conferences, seminars, and meetings attended by the City Administrator, if any.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Procurement Policy 7/15/2024
Travel Policy 7/15/2024
Energy Efficiency Contract Review 7/15/2024
Sports Complex 7/15/2024
CLOSED SESSION - None
ADJOURNMENT – adjourning to a regular meeting on July 15th, 2024.
NOTE 1: POSTING OF AGENDA- This agenda was posted on the public bulletin board at City Hall at or before 6:00 p.m., June 14th, 2024. This agenda along with all attachments is available for public viewing online at www.gridley.ca.us and at the Administration Counter in City Hall, 685 Kentucky Street, Gridley, CA.
NOTE 2: REGARDING UNSCHEDULED MATTERS – In accordance with state law, it shall be the policy of this Council that no action shall be taken on any item presented during the public forum or on unscheduled matters unless the Council, by majority vote, determines that an emergency situation exists, or, unless the Council by a two-thirds vote finds that the need to take action arose subsequent to the posting of this agenda.
City Council Agenda Item #1
Staff Report
Date: June 17, 2024
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: City Council approval of Resolution 2024-R-018, requesting the Butte County Board of Supervisors to consolidate a General Municipal Election to be held Tuesday, November 5, 2024.
Recommendation
City staff respectfully recommends that the City Council adopt the attached resolution, Resolution 2024-R-018, requesting the Board of Supervisors of the County of Butte to consolidate a General Municipal Election to be held Tuesday, November 5, 2024, with the Statewide General Elections to be held pursuant §10403 of the Elections Code.
Background
This Election Consolidation process is standard for cities throughout the State every two years.
Three Councilmember seats are open this year, including the seats held by Councilmembers Michael Farr, Catalina Sanchez and J Angel Calderon. With this action the County Election Department is authorized to canvass the returns of the General Municipal Election.
Compliance with City Council Strategic Plan or Budget Goals This action is consistent with the City Council’s commitment to effective democratic processes and the Council’s focus on excellence in community leadership.
Financial Impact
The City of Gridley recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
Attachments
Resolution 2024-R-018
X Regular
Special
Closed
Emergency
RESOLUTION NO.
2024-R-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRIDLEY, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF BUTTE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE
WHEREAS, the City Council of the City of Gridley hereby calls a General Municipal Election to be held on November 5, 2024, for the purpose of the election of three members of the City Council for the full term of four years, and;
WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of Butte canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.
WHEREAS, pursuant to Elections Code section 1300 and Gridley Municipal Code section
1.16.010, the City of Gridley General Election is to be held at the same time as the statewide General Election and said date for both is set forth in Elections Code section 1200, and for this year, 2024, is November 5.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRIDLEY DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of §10403 of the Elections Code, the Board of Supervisors of the County of Butte is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 5, 2024, for the purpose of the election of three members of the City Council for the full term of four years.
SECTION 2. That the County Election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.
SECTION 3. That the Board of Supervisors is requested to issue instructions to the County Election department to take any and all steps necessary for the holding of the consolidated election.
SECTION 4. That the City of Gridley recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the County Election department of the County of Butte.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
I HEREBY CERTIFY that the foregoing resolution was duly introduced, passed, and adopted by the City Council of the City of Gridley at a regular meeting held on the 17th day of June 2024, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
ATTEST: APPROVE:
________________________ ___________________________
Elisa Arteaga, City Administrator Michael W. Farr, Mayor
City Council Agenda Item #2
Staff Report
Date: June 17, 2024
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: Workplace Violence Prevention Plan
Recommendation
Staff respectfully requests the Council consider and approve the attached Workplace Violence Prevention Plan (WVPP) to be effective upon approval.
Background
California Senate Bill 553 (SB 553) requires California employers to implement a policy that addresses the rising frequency of violent episodes occurring at places of employment. The purpose of the WVPP is to have a clearly understood, accessible, and actionable policy to help prevent, minimize, and respond quickly to workplace violence. The plan encompasses pre-violent incident activities such as employee education and training on recognizing violent incidents as well as post-violent incident activities like incident reporting, investigation and hazard correction.
Fiscal Impact
There is no fiscal impact beyond staff time.
Compliance with City Council Strategic Plan or Budget Goals This plan is consistent with the Council’s goals of compliance with State Law and providing a safe working environment for all City employees.
Attachments
Workplace Violence Prevention Plan
X Regular
Special
Closed
Emergency
City of Gridley
Workplace Violence Prevention Plan
June 17th, 2024
TABLE OF CONTENTS
Policy............................................................................................................................... 1 Prohibited Acts ................................................................................................................ 1 Responsibility and Authority ............................................................................................ 2 Compliance ..................................................................................................................... 3 Communication and Training .......................................................................................... 3 Procedures...................................................................................................................... 5 Hazard Assessment ........................................................................................................ 5 Hazard Correction ........................................................................................................... 6 Post Incident Response and Investigation ...................................................................... 6 Recordkeeping ................................................................................................................ 7 Annual Review ................................................................................................................ 7 Appendices
A. Workplace Violence Incident Log
B. Workplace Violence Prevention Environmental Hazard Assessment & Control Checklist
1 Policy
The City of Gridley is committed to providing a work environment that is free of disruptive, threatening, or violent behavior involving any employee, appointed or elected official, volunteer, contractor, client, and/or visitor. Our policy is to establish, implement, and maintain an effective plan as required by SB 553. The regulation requires us to establish, implement, and maintain, at all times in all our facilities, a workplace violence prevention plan for the purpose of protecting employees and other personnel from aggressive and violent behavior at the workplace.
Our Workplace Violence Prevention (WVP) plan is available upon request for examination and copying to our employees, their representatives, and the Chief of Cal/OSHA or his or her designee.
Prohibited Acts
The City of Gridley will not ignore, condone, or tolerate threats of violence or workplace violence by any employee, appointed or elected official, volunteer, contractor, client, or visitor. • Threats of violence include both verbal and non-verbal conduct that causes a person to fear for his or her safety because there is a reasonable possibility he or she might be physically injured and that serves no legitimate work-related purpose. • Workplace violence means any act of violence or threat of violence that occurs at the work site. The term workplace violence shall not include lawful acts of self-defense or defense of others. Workplace violence includes the following:
– The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury
– An incident involving the threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether or not the employee sustains an injury
Workplace violence can be categorized into four types:
Type 1: Workplace violence committed by a person who has no legitimate business at the work site - includes violent acts by anyone who enters the workplace with the intent to commit a crime
Type 2: Workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors
Type 3: Workplace violence against an employee by a present or former employee, supervisor, or manager
Type 4: Workplace violence committed in the workplace by someone who does not work there but has or is known to have had a personal relationship with an employee 2 In addition, City of Gridley prohibits all dangerous weapons not used for fire suppression, accident and incident response, emergency medical services, the service of law enforcement, or security duties on all City of Gridley property. Any employee or appointed or elected official in possession of prohibited dangerous weapons on City of Gridley property is in violation of this policy and may be subject to disciplinary action up to and including dismissal. Any volunteer, contractor, client, or visitor in possession of prohibited dangerous weapons will be banned from the premises.
Dangerous weapons include any instrument capable of inflicting death or serious bodily injury.
Responsibility and Authority
Workplace Violence Prevention Plan Administrator
The City Administrator, or an assigned designee, is the designated WVP Plan Administrator (Administrator) and has the authority and responsibility for developing, implementing, and maintaining this plan and conducting or overseeing any investigations of workplace violence reports. The City Administrator will also be able to answer employee questions concerning this plan.
The City Administrator, or an assigned designee, shall solicit feedback and input from employees and their authorized representatives in developing and implementing the WVP plan. Active involvement of employees could include, but is not limited to, their participation in identifying, evaluating, and correcting workplace violence hazards; in designing and implementing training; and in reporting and investigating workplace violence incidents.
The City Administrator, or an assigned designee, shall coordinate implementation of the workplace violence prevention plan with other employers (ex. contracted security staff and other employers on site), when applicable, to ensure those employers and their employees understand their respective roles as provided in the plan. These other employers and their staff shall be provided with training on City of Gridley WVP plan.
Managers and Supervisors
Responsibilities include:
• Implementing the plan in their work areas;
• Providing input to the Administrator regarding the plan; • Participating in investigations of workplace violence reports; and • Answering employee questions concerning this plan.
Employees
Responsibilities include:
• Complying with the plan;
• Maintaining a violence-free work environment;
• Attending all training;
3 • Following all directives, policies, and procedures; and • Reporting suspicious persons in the area and alerting the proper authorities when necessary.
Compliance
The Administrator is responsible for ensuring the plan is clearly communicated and understood by all employees. The following techniques are used to ensure all employees understand and comply with the plan:
• Informing all employees of the plan during new employee safety orientation training and ongoing workplace violence prevention training;
• Ensuring all employees, including managers, and supervisors receive training on this plan; • Providing comprehensive workplace violence prevention training to managers and supervisors concerning their roles and responsibilities for plan implementation; • Evaluating employees to ensure their compliance with the plan; • Disciplining employees, appointed or elected officials, and volunteers who engage in threats of violence behaviors up to and including dismissal; and • Ensuring training of this plan is conducted on an annual basis.
Communication and Training
Managers and supervisors are responsible for communicating with employees about workplace violence in a form readily understandable by all employees.
Employees are encouraged to inform their supervisors about any threats of violence or workplace violence. Employees may use the Workplace Violent Incident Log (Appendix A) to assist in their reporting of incidents. No employee will be disciplined for reporting any threats of violence or workplace violence.
After the employee has reported their concerns about any threats of violence or workplace violence to their supervisor, the supervisor will report this information to the Administrator who will investigate the incident. The Administrator will then inform the employee of the results of their investigation and any corrective actions to be taken as part of the City of Gridley’s responsibility in complying with hazard correction measures outlined in the WVP plan.
Any employee who believes he or she has the potential of violent behavior is encouraged to use City of Gridley’s confidential Employee Assistance Program:
ACI SPECIALTY BENEFITS
Main Phone Number: 800-932-0034
Text: 858-ACI-2094
4 Website: WWW.ACISPECIALTYBENEFITS.COM
Contact: [email protected]
Employee training on workplace violence will include:
• This plan;
• Workplace violence risks that employees may encounter in their jobs; • How to recognize the potential for violence and escalating behavior; • Strategies to de-escalate behaviors and to avoid physical harm; • City of Gridley alerts, alarms, or systems that are in place to warn of emergencies; • How to report incidents to law enforcement; and
• City of Gridley’s EAP
Employees assigned to respond to alerts, alarms, or systems that are in place to warn others will receive additional training that includes:
• General and personal safety measures;
• Aggression and violence predicting factors;
• The assault cycle;
• Characteristics of aggressive and violent persons;
• Verbal intervention and de-escalation techniques and physical maneuvers to defuse and prevent violent behavior;
• Strategies to prevent physical harm;
• Appropriate and inappropriate use of restraining techniques and medications as chemical restraints in acordance with Title 22; and
• An opportunity to practice the taught maneuvers and techniques, including a debriefing session.
Training will occur:
• When the plan is first established;
• At time of hire or transfer;
• Annually for employees performing patient contact activities and their supervisors; • Annually for employees assigned to respond to internal alerts, alarms, or systems; • When new equipment or work practices are introduced; and • When a new or previously unrecognized workplace violence hazard has been identified Employees who receive training in a form other than live will have the opportunity to meet with a person knowledgeable on the plan within one business day of the training for interactive questions to be answered.
5 Procedures
Responding to Actual or Potential Workplace Violence Emergencies In the event of an actual or potential workplace violence emergency, the City Administrator will alert employees of the presence, location, and nature of the workplace violence through the following methods:
• METHODS OF NOTIFICATION: Intercom, Text Message, Email, Activation of Alarm When any employee becomes aware of an actual or potential workplace violence emergency, they shall notify the City Administrator.
Employees shall implement the run, hide, fight protocols where appropriate. Evacuation routes and sheltering locations will be communicated to affected staff. If employees are not able to evacuate or shelter in place, they are authorized to take all reasonable actions necessary to fight or subdue an active shooter or assailant.
Employees can obtain help from staff assigned to respond to workplace violence emergencies, such as security personnel by calling the following number: 911 If no security personnel are located at the worksite, employees shall call 911 to report the incident and request assistance from law enforcement.
Emergencies and Reporting a Crime
For immediate assistance in an emergency that is not associated with a service call, contact emergency services or law enforcement by calling 911. For immediate assistance in an emergency associated with a service call in progress, follow internal procedures for requesting immediate back-up assistance by notifying local law enforcement. Employees should also notify their supervisor, manager, and the Administrator as soon as possible.
Reporting Workplace Violence Concerns
Employees who witness or experience threats of violence or workplace violence can report the incident through their chain of command or directly to Human Resources. Employees may report anonymously and without fear of reprisal by submitting the incident in writing through interoffice mail.
Restraining Orders
Employees or other personnel affiliated with the City of Gridley who have an active restraining order issued against another person that includes the workplace are encouraged to provide a copy of the restraining order to their supervisor and the Administrator. Supervisors who receive notification of a restraining order that includes the workplace will meet with the Administrator to decide what actions, if any, need to be initiated.
Hazard Assessment
6 Workplace hazard assessments will include:
• An annual review of the past year’s workplace violence incidents; and • Periodic physical security assessments.
The Workplace Violence Prevention Environmental Hazard Assessment & Control Checklist (Appendix B) can be used to assist with the security assessment. Inspections are performed according to the following schedule:
• Once a year;
• When the plan is implemented;
• When new, previously unidentified workplace violence/security hazards are recognized; and
• When workplace violence injuries or threats of injury occur.
Hazard Correction
Work practice controls will be used to correct unsafe work conditions, practices, or procedures that threaten the security of employees.
Work practice controls are defined as procedures, rules, and staffing that are used to effectively reduce workplace violence hazards. Work practice controls may include, but are not limited to:
− Appropriate staffing levels;
− Provision of dedicated safety personnel (i.e. security guards); − Employee training on workplace violence prevention methods; and − Employee training on procedures to follow in the event of a workplace violence incident.
Corrective actions will be implemented in a timely manner based on the severity of the hazard, documented and dated.
Post Incident Response and Investigation
Managers and supervisors will use the Workplace Violent Incident Log (Attachment A) to assist in documenting incidents and investigations.
These procedures will occur following an incident:
• Provide immediate medical care or first aid;
• Identify all employees involved in the incident;
• Offer staff individual trauma counseling resources;
• Conduct a debriefing with all affected staff;
• Determine if corrective measures developed under this plan were effectively 7 implemented; solicit feedback from all personnel involved in the incident as to the cause of this incident and if injuries occurred, how injury could have been prevented; and • Record the incident in the Workplace Violent Incident Log.
Recordkeeping
• Records of workplace violence hazard identification, evaluation, and correction will be maintained for three years in accordance with the recordkeeping requirements of the City of Gridley’s Injury and Illness Prevention Program. • Training for each employee, including the employee’s name, training dates, type of training, and training provider will be maintained for a minimum of three years. • Records of violent incidents (Workplace Violent Incident Log) will be maintained a minimum of five years at Gridley City Hall (Records), 685 Kentucky Street, Gridley Ca. 95948.
Annual Review
City of Gridley’s Workplace Violence Prevention Plan will be reviewed annually by the City of Gridley’s Risk Management Committee and updated as needed considering the following criteria:
• Staffing;
• Sufficiency of security systems;
• Job, equipment, and facility design and risks;
• Modifications or additions to tasks and procedures that affect plan implementation; • Newly identified hazards;
• Prior year incidents;
• Identified deficiencies; and
• Feedback provided by employees and their authorized representatives. 1 Appendix A
CITY OF GRIDLEY - WORKPLACE VIOLENCE INCIDENT LOG
This form must be completed for every record of violence in the workplace Incident ID #*: Date and Time of Incident: Department:
Specific Location of Incident:
* Do not identify employee by name, employee #, or SSI. The Incident ID must not reflect the employee’s identity) Describe Incident (Include additional pages if needed):
Assailant information:
Patient Client Customer
Family or Friend of Patient Family or Friend of Client Family or Friend of Customer Partner/Spouse of Victim Parent/Relative of Victim Co-Worker/Supervisor/Manager Former Partner/Spouse of Victim Animal Person In Custody Robber/Burglar Passenger Stranger
Student Other:
Circumstances at time of incident:
Employee Performing Normal Duties Poor Lighting Employee Rushed Employee Isolated or Alone High Crime Area Low Staffing Level Unable to Get Help or Assistance Working in a Community Setting Unfamiliar or New Location Other:
Location of Incident:
Patient or Client Room Emergency or Urgent Care Hallway Waiting Room Restroom or Bathroom Parking Lot or Outside Building Personal Residence Breakroom Cafeteria
Other:
Type of Incident (check as many apply):
Robbery Grabbed Pushed
Verbal Threat or Harassment Kicked Scratched
Sexual Threat, Harassment, or Assault Hit with an Object Bitten Animal Attack Shot (or Attempted) Slapped
Threat of Physical Force Bomb Threat Hit with Fist
Threat of Use of Weapon or Object Vandalism (of Victim’s Property) Knifed (or Attempted) Assault With A Weapon or Object Vandalism (of Employer’s Property) Arson Robbery Other:
Consequences of incident:
Medical care provided? Yes No Law enforcement called? Yes No Security contacted? Yes No Did anyone provide assistance to conclude the event? Yes No Days lost from work (if any) Actions taken by employer to protect employees from a continuing threat? Yes No Completed by:
Name: Title: Date:
Telephone: Email:
Signature: Telephone:
2 Appendix B
CITY OF GRIDLEY - WORKPLACE VIOLENCE PREVENTION
ENVIRONMENTAL HAZARD ASSESSMENT & CONTROL CHECKLIST
Assessed by: Title:
Location(s) Assessed:
This checklist is designed to evaluate the workplace and job tasks to help identify situations that may place employees at risk of workplace violence.
Step 1: Identify risk factors that may increase City of Gridley’s vulnerability to workplace violence events Step 2: Conduct a workplace assessment to identify physical and process vulnerabilities Step 3: Develop a corrective action plan with measurable goals and target dates STEP 1: IDENTIFY RISK FACTORS
Yes No Risk Factors Comments:
Does staff have contact with the public?
Does staff exchange money with the public?
Does staff work alone?
Is the workplace often understaffed?
Is the workplace located in an area with a
high crime rate?
Does staff enter areas with high crime rates?
Does staff have mobile workplaces?
Does staff perform public safety functions
that might put them in conflict with others?
Does staff perform duties that may upset
people?
Does staff work with people known or
suspected to have a history of violence?
Do any employees have a history of threats
of violence?
3 STEP 2: CONDUCT ASSESSMENT
Building Interior
Yes No Building Interior Comments:
Are employee ID badges required?
Are employees notified of past workplace
violence events?
Are trained security personnel or staff
accessible to employees?
Are bullet resistant windows or similar
barriers used when money is exchanged
with the public?
Are areas where money is exchanged
visible to others?
Is a limited amount of cash kept on hand
with appropriate signage?
Could someone hear an employee who
called for help?
Do employees have a clear line of sight of
visitors in waiting areas?
Do areas used for client or visitor interviews
allow co-employees to observe problems?
Are waiting and work areas free of objects
that could be used as weapons?
Is furniture in waiting and work areas
arranged to prevent employee entrapment?
Are clients and visitors clearly informed how
to use the department services so they will
not become frustrated?
Are private, locked restrooms available for
employees?
Do employees have a secure place to store
personal belonging?
4 Building Exterior
Yes No Building Exterior Comments:
Do employees feel safe walking to and from
the workplace?
Are the entrances to the building clearly
visible from the street?
Is the area surrounding the building free of
bushes or other hiding places?
Are security personnel provided outside the
building?
Is video surveillance provided outside the
building?
Is there enough lighting to see clearly?
Are all exterior walkways visible to security
personnel?
Parking Area
Yes No Parking Area Comments:
Is there a nearby parking lot reserved for
staff?
Is the parking lot attended and secure?
Is the parking lot free of blind spots and
landscape trimmed to prevent hiding
places?
Is there enough lighting to see clearly?
Are security escorts available?
5 Security Measures
Yes No Security Measures Comments:
Is there a response plan for workplace
violence emergencies?
Are there physical barriers? (between staff
and clients)
Are there security cameras?
Are there panic buttons?
Are there alarm systems?
Are there metal detectors?
Are there X-ray machines?
Do doors lock?
Does internal telephone system activate
emergency assistance?
Are telephones with an outside line
programed for 911?
Are there two-way radios, pagers, or cell
phones?
Are there security mirrors?
Is there a secured entry?
Are there personal alarm devices?
Are there “drop safes” to limit available
cash?
Are pharmaceuticals secured?
Is there a system to alert staff of the
presence, location, and nature of a security
threat?
Is there a system in place for testing security
measures?
STEP 3: DEVELOP CORRECTIVE ACTION PLAN
(Action Plan Types: BI – Building Interior, BE – Building Exterior, PA – Parking Area, SM – Security Measure) Type Action Item Person(s)
Responsible
Target
Date Status Comments
City Council Agenda Item #3
Staff Report
Date: June 17, 2024
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: Resolution No. 2024-R-019: TPM 1-24 Orchard Hospital - Application for a tentative parcel map to subdivide an approximately 4.9-acre parcel into two parcels resulting in a 1.0-acre parcel and a 3.9-acre parcel located on the north side of Spruce Road. The property has a General Plan land use designation as Public and a zoning designation as Public Quasi Public (PQP), (APN 010-250-048)
Recommendation
1. Determine the project is Categorically Exempt per the California Environmental Quality Act, Section 15315, Class 15, Minor Land Divisions; and,
2. Recommend the City Council adopt Resolution No. 2024-R-019 Summary
Orchard Hospital has applied for a tentative parcel map to reinstate the boundaries of a parcel and to create access to the parcel from Spruce Street.
Discussion
The project consists of re-establishing a parcel that was formerly merged to the Orchard Hospital site. Since that action, the hospital has applied for and received grant funding to construct the Orchard Hospital Adolescent Services meeting a community need for mental health support for its youth. The grant requires the development to have its own parcel and not connected to any other development; therefore, the hospital has made this application to comply with the grant requirements.
Planning Commission
On May 22, 2024, the Planning Commission considered the project and voted unanimously to forward the tentative map to the City Council for adoption to meet the requirements of the grant.
Conclusion
The resolution will recreate of the boundaries that once existed. The grant requires the parcel be approved prior to the end of June in order for the hospital to continue the funding process.
Public Notice
A notice was advertised 72 hours in advance of the hearing date, posted at City Hall, made available at the Administration public counter, placed on the city website for review, published in the Gridley Herald 10 days in advance of the City Council date, and mailed to property owners within 300 feet of the property boundary.
Environmental Review
In accordance with CEQA Section 15315, Class 15, Minor Land Divisions, no additional environmental review is necessary.
X Regular
Special
Closed
Emergency
Financial Impact
There is no cost to the city for this project. Application funds are received in order to process the application which covers the costs for review.
Compliance with City Council Strategic Plan or Budget Goals This recommendation is consistent with the ongoing effort to be responsive and transparent regarding all planning, engineering and financial matters.
Attachments:
Resolution No. 2024-R-019
ATTACHMENT 1
RESOLUTION NO.
2024-R-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRIDLEY TO SUBDIVIDE AN APPROXIMATELY 4.9-ACRE PARCEL INTO TWO PARCELS RESULTING IN A 1.0-ACRE PARCEL AND A 3.9-ACRE PARCEL LOCATED ON THE NORTH SIDE OF SPRUCE ROAD WITH THE ZONING
DESIGNATION AS PUBLIC-QUASI-PUBLIC (PQP) AND A GENERAL PLAN LAND USE DESIGNATION AS PUBLIC (P)(APN 010-250-048)
WHEREAS, the City of Gridley has received an application to consider a Tentative Parcel Map requestforoneparceltotaling approximately 4.9acresinordertocreate a total oftwo (2) parcels for an adolescent mental health facility adjacent to Orchard Hospital located on the northside of Spruce Street, in the mannerillustrated on a tentative parcel map received by the City (Exhibit "A" attached); and,
WHEREAS, the subject property consists of one parcel designated as Assessor's Parcel Number 010-250-048 and the proposed Tentative Parcel Map has been assigned the file number Tentative Parcel Map No. 1-24 (TPM 1-24); and, WHEREAS, the General Plan designation is Public (P) on the Gridley General Plan Land Use Map; and,
WHEREAS, the zoning designation for the subject parcel is Public-Quasi-Public (PQP) District; and,
WHEREAS, on May 22, 2024 the Planning Commission considered the project at a noticed public hearing the comments and concerns of property owners who are potentially affected by approval of Tentative Subdivision Map No. 1-24, and also considered the staff report regarding the proposed tentative map design and required public improvements and further recommended the City Council adopt a resolution approving the Tentative Parcel Map; and,
WHEREAS, theCity Council determined thatthedescribed tentative parcel mapand its design and improvements are consistent with Gridley's General Plan and zoning ordinance policiesregarding the use and division of land; and, WHEREAS, the City Council finds that this tentative parcel map complies with all State and City regulations governing the division of land, and that division and development ofthe property inthemannersetforthonthetentative parcel map as shown on Exhibit A will not unreasonably interfere with the free and complete use ofexisting public and/or public utility easements or rights-of-way.
ATTACHMENT 1
RESOLUTION NO.
2024-R-019
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRIDLEY, AS FOLLOWS:
SECTION 1: FINDINGS FOR APPROVAL OF THE TENTATIVE PARCEL MAP The following findings are taken from the Subdivision Map Act regarding subdivisions and are modified to apply to the Tentative Subdivision Map.
1. That the proposed project is consistent with the City of Gridley General Plan and does not exceed density and intensity standards within the Land Use Element.
2. That the site is physically suitable for the type of development proposed.
3. The project site is flat with slopes lessthan two percent. The project site is located within the Gridley urban limits and is not within a flood plain. There is adequate road access to the property and all necessary public utilities and services necessary for development are available to the site.
4. That the designs of the parcel map or the proposed improvements are not likely to cause serious public health problems. As conditioned, the project will provide adequate sanitary sewer, a public water supply, storm drainage facilities, and standard road improvements.
5. The design of the project will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed project
6. The Tentative Parcel Map conforms to the provisions of the Subdivision Map Act and to the provisions of Gridley Municipal Code Title 16 - Subdivisions (GMC Section 16.15)
7. The tentative parcel map is consistent with good planning and engineering practice (GMC Section 16.15).
8. The project will not be harmful to the public health and safety or the general welfare of the persons residing or working in the area.
9. The project will not result in substantial environmental damage. The project is categorically exempt from CEQA per the California Environmental Quality Act, Section 15315, Class 15, Minor Land Divisions.
SECTION 2: THE CITY COUNCIL OF THE CITY OF GRIDLEY
Approves Tentative Parcel Map 1-24 as described subject to the Conditions of Approval:
1. The applicant/property owner shall file a Declaration of Acceptance of the Conditions of Approval within 30 days of approval of the resolution for the Tentative Parcel Map 1-24.
ATTACHMENT 1
RESOLUTION NO.
2024-R-019
2. The Tentative Parcel Map 1-24 shall expire after a two (2) year period. An extension is allowed under the Subdivision Map Act; the applicant would need to apply 30 days prior to the expiration of the Tentative Parcel Map.
3. If the Tentative Parcel Map expires, a new application to develop the site would be required.
4. Any development of the site shall submit an application for review and approval to the City of Gridley and obtain all necessary permits prior to construction.
5. Minor changes may be approved by the Planning Department or City Administrator upon receipt of a request by the applicant, or their respected designee. Prior to such approval, verification shall be made by each Department that the modification is consistent with the approved application. Changes deemed tobemajororsignificantin natureshallrequire a formal application for amendment.
6. Prior to recordation of the Final Parcel Map, the applicant shall coordinate with the Butte County Assessor’s Office and Tax Collector to segregate any assessments against the properties and pay any delinquent, current, and future taxes and/or assessments against the properties as required.
7. All utilities for telephone, cabletelevision, and electric service shall be provided toParcels 1 in accordance withtheGridley Public Works Construction Standards,theGridley Municipal Code,and the requirements of the agencies providing theseservices.
8. The electrical services need to be placed underground, or you can appeal to the Director of the Electric Dept. if you believe you have a hardship in meeting the code. You may need to provide cross parcel easements to service the site a minimum of 10 feet in width. No overhead power may continue to be used as a service line if it crosses property lines without an easement, nor across buildings.
9. If any existing utilities must be relocated as a result ofthissubdivision, theagenciesthat own the facilities may require the developer to pay the cost of such relocations.
10. The Applicant shall hold harmless the City, its Council Members, its Planning Commission, officers, agents, employees, and representatives from liability for any award, damages, costs and feesincurred by the City and/or awarded to theplaintiff in an action challenging the validity ofthistentative parcel map or anyenvironmental or other documentation related to approval of this tentative subdivisionmap.
11. Develop sewer utility service and tie in locations at the time of construction.
ATTACHMENT 1
RESOLUTION NO.
2024-R-019
********
I HEREBY CERTIFY that the foregoing resolution was duly introduced and passed at the regular City Council meeting of the City of Gridley held on the 17th day of June, 2024, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
ABSENT:
ATTEST:
COUNCIL MEMBERS
APPROVE:
Elisa Arteaga, City Clerk Michael W. Farr, Mayor
ATTACHMENT 1
RESOLUTION NO.
2024-R-019
I
EXHIBIT A
City Council Agenda Item #4
Staff Report
Date: June 17, 2024
To: Mayor and City Council
From: Martin Pineda, Finance Director
Subject: FY 2024/2025 Budget
Recommendation
Staff respectfully requests the City Council approve the FY 2024-2025 Budget.
Background
The first budget study session took place on 06/03/2024 where the City Administrator gave an overview of the new budget book, Cleargov. The City Administrator also talked about the overview or expenses and revenue projections for FY 2024-2025.
A study session was held on 06/17/2024 at 5pm prior the regular council meeting. The Finance Director addressed some changes that have happened since the 06/03/2024 meeting. The changes include:
• Increased account 010-4180-54300 from $3,500 to $6,500 ($3,000 increase). • Increased account 495-4360-51001 from $0 to $27,000 ($27,000 increase). • Increased account 010-4210-53600 from $1,098,072 to $1,108,072 ($10,000 increase). • Increased the transfer from Fund 672 to Fund 010 from $140,000 to $590,000 ($450,000 increase).
• Changed transfer from Fund 600 to Fund 620 and changed to Fund 621 to Fund 620. • Removed City Attorney professional services account from showing up in the Administration department. City Attorney is shown as its own section in Cleargov, this was to remove the duplicate showing.
• Added accomplishments and goals in the Water and Sewer Fund. • Updated debt chart to show the Successor Agency Bond Debt. • Cleaned up debt schedule and split accounts to show principal and interest payments. • Added reimbursement to Outdoor Equity Grant.
• General grammar and spelling errors were corrected.
• Increased account 932-0000-49723 from $17,493.72 to $61,391.72 ($43,898 increase). • Will create fuel accounts for all 3 sewer departments. • Will create principal and interest accounts to 4210 department for the purchase of the fire truck.
• Will create engineering accounts and separate the expenses for better tracking.
X Regular
Special
Closed
Emergency
Fiscal Impact
The Proposed FY 2024-2025 Operating Budget is the staff’s comprehensive effort to present a policy document which preserves fiscal stability and at the same time enables the City Council and staff to accomplish crucial projects and services. Adopting a proposed budget which enables the City to sustainably and efficiently provide services is one of the most important duties a City Council can participate in.
Attachments
1. A link to the budget is attached to this staff report, the agenda, and will be posted on the City Website.
https://city-gridley-ca-budget-book.cleargov.com/14941
2. Resolution No. 2024‐R‐020: A Resolution of the City of Gridley City Council Establishing the FY 2024‐2025 Appropriations Limit for the City of Gridley
3. Resolution No. 2024‐R‐021: A Resolution of the City of Gridley Adopting a Budget for Fiscal Year 2024‐2025.
RESOLUTION NO.
2024-R-020
A RESOLUTION OF THE CITY OF GRIDLEY CITY COUNCIL
ESTABLISHING THE FY 2024-2025 APPROPRIATIONS LIMIT FOR THE CITY OF GRIDLEY WHEREAS, SB 1352 was enacted by the California State Legislature during the 1980 Session which specifically adds Division 9, Chapter 1205 (commencing with Section 79000) to Title 1 of Government Code; and
WHEREAS, SB 1352 was enacted to provide for the implementation of voter approved Proposition 4, also known as the “Gann Initiative” whose purpose was to limit governmental appropriations; and
WHEREAS, the voters of California did approve Proposition 111 in June 1990, which, among other provisions, allows for new adjustment formulas for calculating the City’s annual appropriations limit; and
WHEREAS, the appropriations limit has been calculated for the City of Gridley by the City Finance Department in accordance with the Uniform Guidelines for Implementation of the Gann Initiative and Proposition 111, as promulgated by the League of California Cities.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Gridley as follows:
1.) For fiscal year 2024-2025, the City Council approved the selection and usage of the “California Per Capita Income” percentage change and the population growth percentage increase for the City of Gridley when calculating that year’s appropriations limit. The FY 2024-2025 appropriations limit may be amended at some future date due to a change in the factor used in this calculation. The choice of factors to be used for the FY 2024-2025 calculation was limited to use of the California Per Capita Income change due to the unavailability of the “percentage change in the local assessment roll from the preceding year due to the addition of local nonresidential construction in the City”. (The County of Butte, Assessor’s Office reports this factor has not been determined.) Therefore, when the factor depicting the percentage chance in the local assessment roll from the preceding year due to the addition of local non-residential construction in the City is available, should it be greater than the California Per capita Income factor, the FY 2023-2024 Appropriations Limit could be recalculated to reflect the higher factor.
2.) The Appropriations Limit is hereby established for the City in the amount of $23,425,313 for fiscal year 2024-2025 in conformance with the attached Exhibit A and Article XIIIB of the Constitution as amended.
I HEREBY CERTIFY that the foregoing resolution was duly introduced and passed at a special meeting of the City Council of the City of Gridley held on the 17th day of June 2024, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ATTEST: APPROVED:
____________________________ ______________________________ Elisa Arteaga, City Administrator Michael W Farr, Mayor EXHIBIT A - Gann Initiative - Appropriation Limit Calculation For the Fiscal Year ended June 30, 2025
2024-2025 Appropriation Limit Calculation
Price factor information:
Prior year amount 4.44
Current year amount 3.62
Population information:
Prior year population 7,235
Current year population 6,935
Per Capita Change: 3.62
Population Change: (4.15)
3.62 + 100 = 1.036200
Per Capita converted to a ratio: 100
(4.15)+ 100 = 0.958535
Population converted to a ratio: 100
`
Calculation of factor for FY 2024-2025: 1.036200 x 0.958535 = 0.993234 2024-2025 Appropriation Limit:
2023-2024 Appropriation Limit $23,584,892
Multiplied by Factor 0.993234
2024-2025 Appropriation Limit $23,425,313
RESOLUTION NO.
2024-R-021
A RESOLUTION OF THE CITY OF GRIDLEY CITY COUNCIL ADOPTING A BUDGET FOR FISCAL YEAR 2024-2025
WHEREAS, a Proposed Annual Operating Budget for Fiscal Year 2024-2025 was presented to the City Council of the City of Gridley and Gridley community members at three public Council meetings on June 3rd and a study session and regular meeting on June 17th 2024; and WHEREAS, the Council desires to incorporate the proposed changes, additions, and deletions discussed at the various public budget meetings into the Proposed FY 2024-2025 Operating Budget as provided in the records of the pertinent meetings; and NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of Gridley does hereby adopt the Annual Operating Budget for the City for FY 2024-2025, as described above and attached Exhibit A
I HEREBY CERTIFY that the foregoing resolution was duly introduced and passed at a special meeting of the City Council of the City of Gridley held on the 17th day of June 2024, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ATTEST: APPROVED:
____________________________ ______________________________ Elisa Arteaga, City Administrator Michael W Farr, Mayor