Gridley City Council —Regular Meeting Minutes
Monday December 16th, 2024; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 "Our purpose is to continuously enhance our community's vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives."
CALL TO ORDER
Mayor Farr called the meeting to order at 6:00 pm.
ROLL CALL
Present: Farr, Johnson, Roberts, Calderon, Sanchez
Absent: None
Arriving after roll call: None
Staff Present: ElisaArteaga, City Administrator
Todd Farr, Police Chief
Anthony Galyean, City Attorney
MartinPineda,Finance Director
Chip Fowler, Fire Chief
PLEDGE OF ALLEGIANCE
Councilmember Calderon led the Pledge of Allegiance.
PROCLAMATION —None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES
Police Chief Todd Farr introduced Lauren Boone the new Public Safety Dispatcher.
COMMUNITY PARTICIPATION FORUM
The community forum was opened, and seeing no one was present to speak, was closed.
CONSENT AGENDA
1. City Council Minutes
City Council Meeting Minutes for the November 18thregular meeting Recommended Action(s):
a. Approve the referenced Council meeting minutes
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 1 of 9
2. 2025 Council Meeting Schedule
City Council review of the draft City Council Meeting Schedule for 2025 Recommend Action(sJ:
a. Approve the attached City Council meeting schedule for 2025
3. General Municipal Election Results Certification
City Council to review and accept the certified election results from the November 5th, 2024 General Municipal Election provided by Butte County Registrar of Voters Recommended Action(sJ:
a. Accept the certified election results provided by Butte County Registrar of Voters, Keaton Denlay
b. Approve Resolution: 2024-R-046: A Resolution of the City Council of the City of Gridley Reciting the Face of the General Municipal Election Helf on November 5th, 2024, Declaring the Results and Such Other Matters as Provided by Law
ROIL CALL
Motion: Roberts
Second: Calderon
Action: to approve the consent agenda as presented.
Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
OATH OF OFFICE
4. Swearing-in Ceremony for Re-Elected Council Members
City Attorney Tony Galyean to Conduct the Swearing-in for re-elected members of the Gridley City Council
Recommended Action(s):
a. Administer the Oath of Office to the re-elected Council Members and formally seat them for their new 4-year terms
GRIDIEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 2 of 9 b. Conduct a vote among the City Council to select the Mayor and Vice Mayor to serve a 2-year term
City Attorney Tony Galyean conducted the swearing-in of re-elected members of the Gridley City Council. Each Councilmember signed the oath and took their seats on the Dias before conduction a vote to select Mayor and Vice Mayor. Council voted Michael Farr as Mayor, and Bruce Johnson as Vice Mayor.
ROLL CALL
Motion: Roberts
Second: Calderon
Action: to vote Michael Farr as Mayor to serve a 2-year term.
Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: -None
Absent: None
Abstain: None
Motion passed, 5-0
ROLL CALL
Motion: Farr
Second: Roberts
Action: to vote Bruce Johnson as Vice Mayor to serve a 2-year term.
Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
PRESENTATIONS
5. CaIPERS Unfunded Accrued Liability
Finance Director to provide Council with an informational presentation for better understanding of CaIPERS Unfunded Accrued Liability
Recommended Action(s):
a. Receive presentation, no action is necessary
Finance Director MartinPinedaprovided the Council with a concise presentation on CaIPERS Unfunded Accrued liability (UAL). He explained that UAL represents the difference between the retirement system's total assets and the value of benefits already earned by employees, which are GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 3 of 9 calculated based on factors such as service years, salary, and actuarial assumptions. To address the UAL, the City is required to make annual payments to CaIPERS. Finance DirectorPinedafurther informed the Council that the City opts to pay its UAL obligation in full each year at the beginning of the fiscal year. This practice results in significant savings by reducing the amount of interest accrued over time.
The presentation was received by Council, no action was necessary.
ITEMS FOR CONSIDERATION
6. Extension of Eagle Meadows: The Village -Subdivision Improvement Agreement City Council to discuss, consider, and direct staff regarding an extension to Tentative Subdivision Map 2-19 (TSM 2-19), The Village at Eagle Meadows, pursuant to the Subdivision Map Act, specifically California Government Code Section 66452.
Recommended Action(s):
Return to the City Council with a resolution to extend the TSM 2-19, or b. Allow the map to expire and direct the applicant to resubmit a new application.
City AdministratorElisaArteaga presented the extension request for the tentative subdivision map for the Village at Eagle Meadows. The project will develop approximately 5.4 acres with 42 parcels for a residential housing development located at the south side of Sycamore Street. Matt and Steve Stapley of S&S Construction are requesting the map to be extended an additional 4 years.
Steve Stapley, S&S Construction, addressed Council to give an update on where the project stands now and informed them that although approved plans were received in 2023, they had trouble retaining investors which has caused another unexpected delay. Councilmember Calderon expressed that the trouble to retain investors may have been the cause of past comments about the City by S&S Construction.
Councílmember Sanchez had questions about the current status of the project and stated she is eager to see construction start up once extension is approved.
Jose Juarez, 1036 Sage St., stated that the company he works for is currently looking to purchase and develop land within the City of Gridley.
Terri Garcia, Gridley Realtor with Century 21, addressed Council to comment on the need for City Council tentatively accepted the extension and directed City Administrator Arteaga to present a formal resolution for approval at the next regular City Council meeting.
7. 2025 Council Committee Appointments
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 4 of 9 City Council to review and provide input regarding committee appointments for the 2025- 2026 Calendar years
Recommended Action(s):
a. Discuss and provide direction on the 2025 City Council Committee appointments.
Authorize staff to finalize the appointments and bring back resolutions as needed for Council consideration at the next regularly scheduled meeting City Administrator Arteaga presented the staff report and explained that every two years, the City Council reviews and confirms appointments to various committees and boards that represent the City of Gridley ín regional and local matters. Administrator Arteaga briefly explained the two new committees: Utility/Public Works Committee and Development Collaboration Committee.
Councilmember Sanchez and Vice Mayor Johnson volunteered to serve on the Utility/Public Works Committee. Mayor Farr and Vice Mayor Johnson were selected to sit on the Development Collaboration Committee.
Mayor Farr was appointed as the primary and Councilmember Sanchez was voted as alternate for NCPA meetings.
All other appointments remained the same.
8. Chart of Accounts Update
Finance Dírector requesting Councíl approve the closure of the referenced accounts due to inactivity as recommended by auditors
Recommended Action(sJ:
a. Approve the closure of the referenced accounts to allow for chart of accounts clean up and ímprove efficiency in managing active accounts
Finance Director MartinPinedarequested closure of the referenced accounts due to inactivity and explained the Chart of Accounts is made up of different types of funds which serve as financial tools to ensure the effective management and operation of public services, infrastructure and community programs. There are currently 28 funds that need to be closed to improve efficiency in managing active accounts as recommended by our auditors.
ROLL CALL
Motion: Roberts
Second: Sanchez
Action: to approve the closure of the referenced accounts as provided in the staff report Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: None
Absent: None
Abstain: None
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 5 of 9 Motion passes 5-0
9. Vermont Street Right-of-Way Vacation
Council consideration of Resolution 2024-R-045 to vacate the 80-ft wide public right of way to Gridley Unified School District
Recommended Action(s):
a. Staff respectfully requests that the City Council approve Resolution 2024-R-045: A Resolution of the City Council of the Cíty of Gridley Vacating an 80-Foot-Wide Public Right of Way Known as Vermont Street, Bound Between Sycamore Street and Magnolia Street, Excepting a 20-Foot Sanitary Sewer Easement City AdministratorElisaArteaga addressed Council and respectfully recommended that the City Council pass Resolution 2024-R-045 vacating the 80-foot wide public right-of-way known as Vermont Street bound between Sycamore Street and Magnolia Street. Administrator Arteaga stated after multiple meetings held with school district representatives, it is in the best interest of safety for the children attending both McKinley and Sycamore to abandon the right-of-way to the Gridley Unified School District for their use and permanent closure.
ROLL CALL
Motion: Roberts
Second: Johnson
Action: approve Resolution 2024-R-045 to vacate the 80-ft wide public right of way to Gridley Unified School District
Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passes 5-0
10. Police Department Office Chairs Purchase
Council to consider the reimbursable purchase of 5 ergonomic office chairs for the Police Department
Recommended Action(sJ:
a. Approve the reimbursable purchase of 5 ergonomic chairs in the amount o $8,322.12
Police Chief Todd Farr stated that after conducting an inspection of office chairs throughout the police department, it was found that many of the chairs being utilized were over 10 years old and badly worn. Chief Farr believed these worn chairs are in need of immediate replacement and GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 6 of 9 respectfully requested the Council consider the purchase of 5 ergonomic chars. This purchase will be reimbursed from the Cities Risk Management Reserve Fund through NCCSIF.
ROLL CALL
Motion: Johnson
Second: Roberts
Action: to approve the purchase of 5 ergonomic chairs for the police department Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passes 5-0
11. AT&T Maintenance Agreement Extension
Police Department requesting an extensíon for one year to continue with the current maintenance agreement provided by AT&T for the department's 911 system.
Recommended Action(sJ:
a. Approve the 1-year extension with a new expiration date of 12/8/2025 for the current maintenance agreement with AT&T for the 911 system Chief Farr requested the City Council approve aone-year extension to the current maintenance agreement provided by AT&T for the department's 911 system. The extension would be from 12/9/2024 to 12/8/2025.
ROLL CALL
Motion: Roberts
Second: Johnson
Action: to approve the 1-year extension of the current maintenance agreement with AT&T for the department's 911 system.
Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passes 5-0
COUNCIL COMMITTEE REPORTS
Councilmember Calderon reported on his attendance at the BCAG meeting.
Councilmember Roberts reported on his attendance at the Winter Wonderland Parade and stated it went well.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 7 of 9 Councilmember Sanchez informed Council of her attendance at the NCPA meeting.
CITY ADMINISTRATOR REPORTS
City Administrator Arteaga reported on her attendance at the Butte County Disaster Meeting for VEOCI Software training and implementation. Administrator Arteaga also introduced incoming Planning Consultant Don Rust.
Don Rust briefly addressed Council to introduce himself and stated he was excited about the opportunity to work in Gridley.
DEPARTMENT UPDATE REPORTS
Recreation Coordinator Amanda Kaelin gave a brief update on the Recreation Department informing Council that the Gridley Recreational Basketball League was beginning in early January.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Travel Policy 1/21/2025
Energy Efficiency Contract Review 1/21/2025
Capital Improvement Strategic Plan Study Session 1%21/2025 Wage Compensation Study 1/21/2025
CLOSED SESSION
12. Closed session meeting with legal counsel and administrative staff pursuant to Government Code 54957.8 —Case Review and Planning, -Matter of Michael Mitchell
ROLL CALL
Motion: Roberts
Second: Johnson
Action: approval of resolution of case for Michael Mitchell Ayes: Roberts, Farr, Johnson, Calderon, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passes 5-0
13. Closed Session discussion with Legal Counsel -Existing Litigation —Pursuant to Government Code 54956.9(a) — "Michael Alvarez vs. City of Gridley, Butte County Superior Court Case No. 24SC03712 - No Reportable Action
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 8 of 9
ADIOURNMEIVT
With no other items left to discuss at 8:35 pm, Mayor Farr adjourned to the Special Meeting scheduled for December 18, 2024, at 3 pm.
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GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-16-24 Page 9 of 9