GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 3-3-25 Page 1 of 3 “Our purpose is to continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.” The Public is encouraged to attend and participate in person. Comments from the public on agenda items will be accepted until 4 pm on March 3rd, 2024, via email to [email protected] or via the payment/document drop box at Gridley City Hall and will be conveyed to the Council for consideration.
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CALL TO ORDER - Mayor Farr
ROLL CALL
PLEDGE OF ALLEGIANCE – Councilmember Sanchez
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES - None
COMMUNITY PARTICIPATION FORUM - Members of the public may address the City Council on matters not listed on the agenda. The City Council may not discuss nor take action on any community participation item brought forward by a member of the community. Comments are requested to be limited to three (3) minutes.
CONSENT AGENDA
1. City Council Minutes
City Council review and approval of regular meeting minutes for the February 18, 2025 Recommended Action(s):
a. Approve Council meeting minutes: February 3, 2025
Gridley City Council – Regular Meeting Agenda
Monday, March 3, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 3-3-25 Page 2 of 3
ITEMS FOR CONSIDERATION
2. Informational Presentation – Strategic Issues Planning The City Council will receive a presentation on the Strategic Issue Plans, outlining key challenges, priorities, and proposed actions to address critical areas impacting the community
Recommended Action(s):
a. Receive and review the Strategic Issue Plans presentation. b. Provide feedback and direction to staff on priorities and next steps.
3. Police Department Administration Vehicle Purchase
City Council to consider the approval of the purchase of a new vehicle for the purpose of reassigning a current police administrative pool vehicle to the administrative employee pool car inventory
Recommended Action(s):
a. Approve the expenditure of the funds for the purchase by approval of supplemental appropriation Resolution No. 2025-R-007, “A Resolution of the City Council of the City of Gridley Authorizing the Appropriation of Supplemental Funds for the Purchase of a Police Department Administration Vehicle”, by reading of title only.
b. Award the purchase from Larry Geweke Ford for the lower bid amount.
COUNCIL COMMITTEE REPORTS - Brief reports on conferences, seminars, and meetings attended by the Mayor and City Council members, if any.
CITY ADMINISTRATOR REPORTS - Brief updates and reports on conferences, seminars, and meetings attended by the City Administrator, if any.
DEPARTMENT UPDATE REPORTS – Brief updates and reports on City services as it pertains to each department, if any.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Travel Policy 3/17/2025
Energy Efficiency Contract Review 3/17/2025
Banking RFP 3/17/2025
CLOSED SESSION - None
ADJOURNMENT – adjourning to a regular meeting on March 17, 2025 GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 3-3-25 Page 3 of 3 NOTE 1: POSTING OF AGENDA- This agenda was posted on the public bulletin board at City Hall at or before 6:00 p.m., February 21st, 2025. This agenda along with all attachments is available for public viewing online at www.gridley.ca.us and at the Administration Counter in City Hall, 685 Kentucky Street, Gridley, CA.
NOTE 2: REGARDING UNSCHEDULED MATTERS – In accordance with state law, it shall be the policy of this Council that no action shall be taken on any item presented during the public forum or on unscheduled matters unless the Council, by majority vote, determines that an emergency situation exists, or, unless the Council by a two-thirds vote finds that the need to take action arose subsequent to the posting of this agenda.
GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 2-18-25 Page 1 of 6 “Our purpose is to continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.”
CALL TO ORDER
Mayor Farr called the meeting to order at 6:00 pm.
ROLL CALL
Present: Johnson, Roberts, Calderon, Sanchez, Farr
Absent: None
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Todd Farr, Police Chief
Anthony Galyean, City Attorney
Martin Pineda, Finance Director
Chip Fowler, Fire Chief
Ross Pippitt, Utility Director
Dave Harden, City Engineer
Ruth Moreno, Recording Clerk
PLEDGE OF ALLEGIANCE
Vice Mayor Johnson led the Pledge of Allegiance.
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES - None
COMMUNITY PARTICIPATION FORUM
The community forum was opened, and seeing no one was present to speak, was closed.
CONSENT AGENDA
1. City Council Minutes
City Council review and approval of regular meeting minutes for the February 3, 2025 Recommended Action(s):
Gridley City Council – Regular Meeting Minutes
Tuesday, February 18, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 2-18-25 Page 2 of 6 a. Approve Council meeting minutes: February 3, 2025
2. RSG’s contract renewal for FY 2025-2026
City Council to consider the contract renewal for FY 2025/2026 for consulting services with RSG, Inc. for the Successor Agency of the Redevelopment Agency of the City of Gridley
Recommended Action(s):
a. Approve the contract renewal for RSG, Inc and authorize the City Administrator to sign the contract
ROLL CALL
Motion: Roberts
Second: Sanchez
Action: to approve consent agenda as presented
Ayes: Roberts, Calderon, Farr, Sanchez, Johnson
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
PUBLIC HEARING
3. Parkland Estates – Establishing a Maintenance Assessment District City Council to consider the approval of Resolution No. 2025-R-005 A Resolution of the City Council of the City of Gridley Establishing a Maintenance Assessment District for the Maintenance of Various Improvements, said Maintenance District being Designated as the City of Gridley Maintenance Assessment District No. 7
Recommended Action(s):
a. Introduction of Public Hearing (by Mayor)
Mayor Farr called the public hearing to order and provided a brief introduction regarding the purpose of Resolution No. 2025-R-005. The resolution establishes the Maintenance Assessment District No. 7 to fund ongoing maintenance of various improvements within the Parkland Estates development.
b. Presentation by Staff
City Administrator provided an overview of the assessment district, tentatively approved at the Feb 6th, 2025 regular Council meeting, outlining the improvements covered, assessment methodology, GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 2-18-25 Page 3 of 6 and anticipated costs. Administrator Arteaga explained that the district would ensure the ongoing maintenance of landscaping, street lighting, and other public infrastructure within Parkland Estates. c. Council Questions to Staff
No questions from Council for the record.
d. Open Public Hearing
Matt Norbe, 810 Oregon St., inquired about the purpose of creating maintenance assessment districts and how revenue is generated for older areas that do not have such districts.
Administrator Arteaga explained that maintenance assessment districts (MADs) are established to fund necessary maintenance within designated areas. For areas not covered by a MAD, maintenance is funded through the appropriate municipal resources. e. Close Public Hearing
With no other public comments noted for the record, Mayor Farr closed the public hearing. f. Council Discussion
No further Council discussion for the record.
g. Council Action: Approve Resolution 2025-R-004 approving the declaration of intent for form a maintenance assessment district for Parkland Estates
ROLL CALL
Motion: Roberts
Second: Calderon
Action: to approve Resolution 2025-R-005 approving the creation of Maintenance Assessment District No. 7 - Parkland Estates.
Ayes: Roberts, Calderon, Farr, Sanchez, Johnson
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
ITEMS FOR CONSIDERATION
4. FY24/25 Mid Year Budget Review
Council to consider the approval of Resolution 2025-R-006: A Resolution of the City of Gridley Authorizing the Modification of the 2024/2025 Budget by Appropriating Supplemental Funds
GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 2-18-25 Page 4 of 6 Recommended Action(s):
a. Approve and adopt Resolution 2025-R-006 authorizing the budget modifications and authorize the Finance Director to implement the necessary budgetary modifications; or
b. Provide direction to staff if additional clarifications or modifications are needed Finance Director Martin Pineda presented the staff report, providing an overview of the City's current budget status and outlining necessary modifications. He reviewed the revision summary, which detailed changes by department.
Pineda explained that the significant mid-year budget increase was primarily due to the required Unfunded Actuarial Liability (UAL) payment. Excluding the UAL payment, the overall budget would see a reduction of approximately $200,000. He requested approval of Resolution 2025-R-006, which would authorize the FY 2024/25 budget modifications by appropriating supplemental funds.
Councilmember Calderon inquired about the listed election administration costs. Pineda clarified that these costs stemmed from the City receiving the invoice for the consolidation election with Butte County.
Councilmember Sanchez asked about the recreation department’s administration budget. Pineda explained that the adjustment was due to a reallocation of funds within the same department.
ROLL CALL
Motion: Sanchez
Second: Johnson
Action: to approve Resolution 2025-R-006
Ayes: Roberts, Calderon, Farr, Sanchez, Johnson
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
COUNCIL COMMITTEE REPORTS
Councilmember Calderon reported on his attendance at the Butte County Behavioral Health meeting and reported that he meet with multiple agencies for support of the upcoming “Healthy Alternative to Fentanyl and Other Drugs” event.
Councilmember Roberts attended the Chamber of Commerce meeting.
Vice Mayor Johnson attended the Sutter Butte Flood Control Agency and Butte County Mosquito Vector Control meeting.
GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 2-18-25 Page 5 of 6
CITY ADMINISTRATOR REPORTS
City Administrator Arteaga provided an update on her recent attendance at the quarterly City of Gridley and Butte County Building and Planning Meeting and the Butte County Safety Action Plan Meeting. She also reported on her ongoing internal staff meetings, which focus on addressing material and safety needs within the organization. Additionally, she informed the Council of upcoming meetings related to Memorandum of Understanding negotiations.
DEPARTMENT UPDATE REPORTS
Fire Chief Chip Fowler provided an update on the Fire Department's recent activities, including the deployment of the water rescue squad during the recent flooding. He also discussed the department's involvement in developing an emergency response virtual tool to enhance coordination and response efforts. Additionally, Chief Fowler informed the Council that he will be presenting a Community Wildfire Protection Plan in the near future.
Utility Director Ross Pippitt reported that the new water main is expected to be fully connected by tonight and into the early morning. Once the new system is operational, crews will begin the process of disconnecting the old main.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Travel Policy 3/17/2025
Energy Efficiency Contract Review 3/17/2025
Capital Improvement Strategic Plan Study Session 3/17/2025
CLOSED SESSION
The City Attorney announced closed session under government code at 6:34 pm.
5. Closed session discussion with legal counsel pursuant to Government Code 54957.8 – CASE REVIEW & PLANNING (3 Cases):
a. 110 Virginia Street;
Reportable Action : No reportable action
b. 390 Virginia Street;
Reportable Action: No reportable action
c. Alvarez vs. City of Gridley (Butte County Superior Court Case No.24SC03712) Reportable action: Claim has been negotiated and closed.
6. Closed session discussion with legal counsel pursuant to Government Code 54956.9 – Anticipated Litigation (Claim of Jesse Meza vs. City of Gridley) GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 2-18-25 Page 6 of 6 Reportable Action: Motion by Roberts, Seconded by Johnson to reject the claim of Jesse Meza vs. City of Gridley. By unanimous vote the motion passed. (5-0)
7. Closed session discussion with City Administrator as Labor Negotiator pursuant to Government Code 54957.6 concerning upcoming negotiations with represented groups IBEW, GPOA and MMUR
Council changed order of Item 7 to last item. Council member Roberts and Mayor Farr excused themselves from the meeting at 7:37 pm. Vice Mayor Johnson moved forward to chair the remainder of closed session meeting to address item #7.
Reportable Action : No reportable Action
8. Closed session discussion with legal counsel pursuant to Government Code 54956.9 – Existing Litigation – (Scott McMillan vs. City of Gridley – Butte County Case No. 21CV00451); Reportable Action: No reportable Action
9. Closed session discussion with legal counsel pursuant to Government Code 54956.9 – Existing Litigation –(In Re Aqueous Film Forming Foams Products Liability Litigation – United States District Court, of South Carolina, Charleston Division – Case No. MDL 2:18-mn2873-RMG and 2:23-CV-03147-RMG) Reportable Action: Motion by Roberts, Seconded by Johnson to participate. By unanimous vote, the motion passes 5-0.
ADJOURNMENT
At 8:03 pm, with no further items left to discuss, Vice Mayor Johnson adjourned the meeting to the next regular meeting scheduled for March 3rd, 2025.
_____________________________________
Elisa Arteaga, City Clerk
Item #2
Strategic Issues
Informational Presentation
City Council Agenda Item # 3
Staff Report
Date: March 3, 2025
To: Mayor and City Council
From: Todd Farr, Chief of Police
Subject: Authorized and Approve Vehicle Purchase for Police Dept Administrative Staff Recommendation
Staff respectfully requests the City Council consider and authorize the following:
1. The expenditure of funds for the purchase of a 2025 Ford Explorer by the approval of Resolution No. 2025-R-007, “A Resolution of the City Council of the City of Gridley Authorizing the Appropriation of Supplemental Funds for the Purchase of a Police Department Administration Vehicle” by reading of title only; and
2. Award the purchase from Larry Geweke Ford for the lower bid amount.
Background
The city maintains a fleet of vehicles assigned to various departments, including Police, Public Works, Electrical, and Administration. Some departments have underutilized vehicles, while other require additional or updated vehicle to meet operational demands. A fleet assessment identified opportunities to redistribute vehicles to maximize usage and extend the service life of city assets.
The purchase of a 2025 Ford Explorer for the Police Department Administration would allow the ability to redistribute the current Police Administration vehicle (2018 Ford Edge) to the City Administration. The current vehicles in the administration pool (2015 and 2016 models) have high milage that will soon need to be replaced.
City staff has obtained three quotes from two different dealerships. The lowest quote was $42,815.
This purchase would increase the police budget by $42,815 but would allow the Administration budget to stay the same as the current 2018 Ford Edge vehicle would be transferred to Administration. This purchase would not require or include the outfitting of the required emergency lighting and public safety equipment.
FISCAL IMPACT:
The fiscal impact would be an increase to the police budget by $42,815 that would allow for the transfer of an existing vehicle to the administrative vehicle pool cars.
ATTACHMENTS:
1. Quote from Larry Geweke Ford
2. Resolution No. 2025-R-007
X Regular
Special
Closed
Emergency
Compliance with City Council Strategic Plan or Budget Goals This recommendation is consistent with our ongoing effort to be responsive and transparent regarding all business transactions and financial matters.
RESOLUTION NO.
2025-R-007
A RESOLUTION OF THE CITY OF GRIDLEY AUTHORIZING THE APPROPRIATION OF
SUPPLEMENTAL FUNDS FOR THE PURCHASE OF
A POLICE DEPARTMENT ADMINISTRATION VEHICLE
WHEREAS, the City of Gridley desires to transfer the current city police administration vehicle to city administration pool car inventory;
WHEREAS, the current city administration pool car inventory is low and current vehicles acquired in the years 2015 and 2016 will soon need replacing due to high mileage; WHEREAS, the City of Gridley has a capital equipment expense account for city general fund departments that allow for use of purchase of equipment such as vehicles; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE City of Gridley to approve the supplemental appropriation from general fund equipment police account 010- 4200-56300 for the amount not to exceed $42,815.55.
I HEREBY CERTIFY that the foregoing resolution was duly introduced and passed at a regular meeting of the City Council of the City of Gridley held on the 3rd of March, 2025, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS _______________________________________ ABSTAIN: COUNCILMEMBERS _______________________________________ ABSENT: COUNCILMEMBERS _______________________________________ ATTEST: APPROVE:
Elisa Arteaga, City Clerk Michael W. Farr, Mayor
Invoice No. 48744
LU
e
QUOTE
Customer | Misc
State CA ZIP 95948
Qty Description Unit Price TOTAL
2025 FORD EXPLORER XLT FWD RETAIL PRICE $42,245.00 1
DEALER $40,670.00 1 INVOICE
1 GEWEKE 1.5 PERCENT
$41,280.00 1 SUB TOTAL
($1,500.00) 1 REBATE
1FMUK7DH5SGB01206
TIRE AND DMV
Payment | Check Tax Rate(s) 7.25%
TOTAL [ $42,815.55 |
Office Use Only
Contact
2/19/2025
48744
Name
Address
City
Phone
871 EONSTOTTRD
YUBA CITY, CA 95991
(530)821-2121
Comments
Name
CC#
Expires
Date
Order No.
Rep
FOB
■ LARRY
SGEWEKE
■^=FORD*KIA
CITY OF GRIDLEY
685 KENTUCKY STREET
GRIDLEY
$42.75
IZZO
$2,992.80