GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 8-18-25 Page 1 of 4 “Our purpose is to continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.” The Public is encouraged to attend and participate in person. Comments from the public on agenda items will be accepted until 4 pm on August 18th, 2025, via email to [email protected] or via the payment/document drop box at Gridley City Hall and will be conveyed to the Council for consideration.
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CALL TO ORDER - Mayor Farr
ROLL CALL
PLEDGE OF ALLEGIANCE – Vice Mayor Johnson
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES - None
COMMUNITY PARTICIPATION FORUM - Members of the public may address the City Council on matters not listed on the agenda. The City Council may not discuss nor take action on any community participation item brought forward by a member of the community. Comments are requested to be limited to three (3) minutes.
CONSENT AGENDA
1. City Council Minutes
City Council review and approval of City Council meeting minutes.
Recommended Action(s):
a. Approve regular Council meeting minutes dated: June 16th and July 21st, 2025
2. Treasurer’s Report FY 24/25
City Council to review and approve Treasurers Report for FY 24/25 Gridley City Council – Regular Meeting Agenda
Monday, August 18, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 8-18-25 Page 2 of 4 Recommended Action(s):
a. Approve Treasurers Report as of June 30, 2025
ITEMS FOR CONSIDERATION
3. EDBG Loan – CHIP Hazel Hotel Loan Restructure
City Council to consider the approval of a loan restructuring for the CHIP Hazel Hotel.
Recommended Action(s):
a. Approve a 5-year deferral of loan payments, with payments resuming in September 2030. Once payments resume, the loan will be re-amortized based on the remaining balance of approximately $192,000, with a new maturity date of 2060; and, b. Allow the City Administrator to sign the necessary agreements
4. City Data Center Upgrades
City Council to review and approve the purchase of server equipment to upgrade the City's outdated data center infrastructure.
Recommended Action(s):
a. Approve the purchase of two servers, a storage device and network switches b. Approve Resolution 2025-R-021: a Resolution authorizing the appropriation of supplemental funds for the IT server upgrade
5. Sidewalk Hazard Inspection and Repair Program – Precision Concrete Cutting City staff respectfully recommends that the City Council consider the attached proposal from Precision Concrete Cutting to address sidewalk trip hazards, reduce liability exposure, and improve pedestrian safety throughout the City.
Recommended Action(s):
a. Accept the proposal submitted by Precision Concrete Cutting in the amount not to exceed $20,458 for inspections
b. Authorize City Administrator to execute any necessary agreements
6. State Route 99 – Fire Hydrant Relocation
City Council to consider authorizing the City Administrator to execute a contract with Tungsten Engineering Contractors in the amount of $65,538.06 for the construction GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 8-18-25 Page 3 of 4 relocations of three fire hydrants that are in conflict with the new sidewalk along north bound side of State Route 99
a. Approve contract with Tungsten Engineering in the amount of $65,538.06 b. Authorize City Administrator to execute any necessary agreements
INFORMATIONAL UPDATE
7. Receivership Abatements – Virginia Street
City staff to receive a verbal informational update from the City Attorney on the status of receivership abatements for properties located at 110 Virginia St. and 390 Virginia St.
Recommended Action(s):
a. Receive the verbal report
b. Provide feedback to City staff as needed
COUNCIL COMMITTEE REPORTS - Brief reports on conferences, seminars, and meetings attended by the Mayor and City Council members, if any.
CITY ADMINISTRATOR REPORTS - Brief updates and reports on conferences, seminars, and meetings attended by the City Administrator, if any.
DEPARTMENT UPDATE REPORTS – Brief updates and reports on City services as it pertains to each department, if any.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Sidewalk Ordinance Update 9/2/2025
Travel Policy 9/2/2025
Energy Efficiency Contract Review 9/2/2025
Tree Ordinance Update 9/2/2025
Randolph Lot Use Agreement – GUSD 9/2/2025
CLOSED SESSION –
8. Pursuant to Government Code 54957.6: Conference with Labor Negotiator, Elisa Arteaga, City Administrator, for discussion of progress of collective bargaining discussions with City Employee represented classes – IBEW, MMU, and GPOA
9. Closed session discussion and conference with City Attorney pursuant to Government Code 54956.95 – LIABILITY CLAIMES – regarding liability claim of claimant Ronald Jones dated July 9, 2025
GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 8-18-25 Page 4 of 4 ADJOURNMENT – adjourning to a regular meeting on September 2nd, 2025 NOTE 1: POSTING OF AGENDA- This agenda was posted on the public bulletin board at City Hall at or before 6:00 p.m., August 15th, 2025. This agenda along with all attachments is available for public viewing online at www.gridley.ca.us and at the Administration Counter in City Hall, 685 Kentucky Street, Gridley, CA.
NOTE 2: REGARDING UNSCHEDULED MATTERS – In accordance with state law, it shall be the policy of this Council that no action shall be taken on any item presented during the public forum or on unscheduled matters unless the Council, by majority vote, determines that an emergency situation exists, or, unless the Council by a two-thirds vote finds that the need to take action arose subsequent to the posting of this agenda.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 1 of 8 “Our purpose is to continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.” CALL TO ORDER - Mayor Farr
ROLL CALL
Present: Johnson, Roberts, Calderon, Farr, Sanchez
Absent: None
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Todd Farr, Police Chief
Anthony Galyean, City Attorney
Martin Pineda, Finance Director
Patricia Taverner, Assistant Finance Director
Chip Fowler, Fire Chief
Christopher Smith, Principal Planner
Jerry Cox, Interim Public Works Director
Carmen Santana, Deputy City Clerk
PLEDGE OF ALLEGIANCE
Councilmember Calderon led the Pledge of Allegiance.
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES
COMMUNITY PARTICIPATION FORUM
The consent forum was opened, and seeing as no one was present to speak, was closed.
CONSENT AGENDA
1. City Council Minutes
City Council review and approval of City Council meeting minutes.
Recommended Action(s):
a. Approve regular Council meeting minutes dated: June 2nd, 2025 Gridley City Council – Regular Meeting Minutes
Monday, June 16, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 2 of 8 b. Approve special Council meeting minutes dated: June 26th, August 5th, August 12th, September 9th, October 21st, November 18th, 2024, and January 6th, 2025
2. Expenditure Reports – March, April, May 2025
Council to review and approve the expenditure reports.
Recommended Action(s):
a. Approve Expenditure reports dated: March, April and May 2025
3. Maintenance Assessment Districts
Council to review and approve the three assessment district resolutions.
Recommended Action(s):
a. Approve Resolution 2025-R-013: A Resolution of the City Council of the City of Gridley to Levy Assessment District No. 2 (Eagle Meadows) on Butte County 2025- 2026 Tax Roll
b. Approve Resolution 2025-R-014: A Resolution of The City Council of the City of Gridley to Levy Assessment District No. 3 (Heron Landing) on Butte County 2025- 2026 Tax Roll
c. Approve Resolution 2025-R-015: A Resolution of The City Council of the City of Gridley to Levy Assessment District No. 3 (Parkland Estates) on Butte County 2025- 2026 Tax Roll
ROLL CALL
Motion: Sanchez
Second: Johnson
Action: to pull item #3 from the consent agenda for discussion, and approve items #1 and #2 Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
ITEMS FOR CONSIDERATION
3. Maintenance Assessment Districts
Council to review and approve the three assessment district resolutions.
Recommended Action(s):
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 3 of 8 a. Approve Resolution 2025-R-013: A Resolution of the City Council of the City of Gridley to Levy Assessment District No. 2 (Eagle Meadows) on Butte County 2025- 2026 Tax Roll
b. Approve Resolution 2025-R-014: A Resolution of The City Council of the City of Gridley to Levy Assessment District No. 3 (Heron Landing) on Butte County 2025- 2026 Tax Roll
c. Approve Resolution 2025-R-015: A Resolution of The City Council of the City of Gridley to Levy Assessment District No. 3 (Parkland Estates) on Butte County 2025- 2026 Tax Roll
Councilmember Sanchez requested that the item be pulled in order to clarify that the assessments for residents within these maintenance districts will remain unchanged from what currently appears on their property tax bills.
ROLL CALL
Motion: Johnson
Second: Roberts
Action: to approve the Maintenance District Resolutions as presented Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
4. FY 2025/2026 Draft Budget Review
Staff respectfully requests the City Council review and adopt the Annual Operating Budget and establish the appropriations limit for FY 2025/2026 Recommended Action(s):
a. Approve Resolution No. 2025-R-016: A Resolution of the City of Gridley City Council Establishing the FY 2025‐2026 Appropriations Limit for the City of Gridley b. Approve Resolution No. 2025-R-017: A Resolution of the City of Gridley Council Adopting the Annual Operating Budget for FY 2025/2026
Finance Director Martin Pineda presented the budget, which closely reflected his prior presentation at the June 2nd meeting, with minor requested edits incorporated for review. He requested approval of the referenced resolutions.
Councilmember Sanchez requested that the $10,000 donation to the Chamber of Commerce be included in the Annual Operating Budget.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 4 of 8
ROLL CALL
Motion: Sanchez
Second: Roberts
Action: to approve Resolution No. 2025-R-016 and Resolution 2025-R-017 and include the $10,000 donation to the Chamber of Commerce
Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
5. Single Audit Report and Gann Appropriations Limit Report for FY 23/24 City staff respectfully requests that the City Council review and accept both the Single Audit reports and Gann Appropriation Limit Report.
Recommended Action(s):
a. Review and approve both reports as presented.
Finance Director Martin Pineda requested City Council approval of the Single Audit Reports and the Gann Appropriations Limit. He informed the Council that there are currently four repeat audit findings the City has been actively working to address over the past several years. He anticipates that three of the four findings will be resolved and removed in the current audit cycle.
In response to an inquiry from Councilmember Calderon regarding the next steps following approval, the Finance Director provided a brief overview of the post-approval process, explaining how the audit is submitted to the appropriate requesting agencies.
ROLL CALL
Motion: Roberts
Second: Calderon
Action: to approve both the Single Audit Report and Gann Appropriation Limit Report Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
6. Memorandum of Understanding (MOU) - Butte County Department of Behavioral Health and the Gridley Police Department
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 5 of 8 Memorandum of Understanding Between the Butte County Department of Behavioral Health and the Gridley Police Department for providing Mobile Crisis Team Response Program services to the citizens of Gridley
Recommended Action(s):
a. Authorize Chief Todd Farr to renew the MOU agreement with Butte County Dept. of Behavioral Health
Police Chief Todd Farr requested City Council approval of the Memorandum of Understanding (MOU) between the City of Gridley Police Department and Butte County Behavioral Health for the provision of Mobile Crisis Team Response Program services to Gridley residents.
Chief Farr outlined the department's protocols when responding to calls that may require the involvement of the Mobile Crisis Team. He emphasized that the program enables the Gridley Police Department to partner with Butte County Behavioral Health in providing appropriate support to individuals experiencing a mental health crisis.
ROLL CALL
Motion: Calderon
Second: Sanchez
Action: approval of the MOU between Gridley Police Department and Butte County Behavioral Health
Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
7. Cooperative Fire Protection Agreement Renewal for FY 25/26 – CalFire and the City of Gridley
Staff respectfully request the City Council to approve the contract with the California Department of Forestry and Fire Protection (CALFIRE) for services from July 1, 2025, through June 30, 2026, contract agreement number 2CA07233 for a maximum amount not to exceed $1,427,237
Recommended Action(s):
a. Approve Resolution No. 2025-R-018: A Resolution of the City of Gridley approving agreement number 2CA07233 with CalFire for services from July 1, 2025, through June 30, 2026 for an amount not to exceed $1,427,237 Fire Chief Chip Fowler presented the proposed FY 2025–26 fire protection services contract between CAL FIRE and the City of Gridley. He explained that the contract amount assumes all GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 6 of 8 personnel are at the top salary step; however, as it is unlikely that all employees are at that step, the final contract cost is expected to be lower than the amount proposed.
Councilmember Sanchez inquired about the potential cost savings referenced by Chief Fowler.
Finance Director Martin Pineda stated that any savings cannot be determined until after the FY 2025–26 fiscal year concludes.
Finance Director Pineda further noted that he is working with Fire Chief Fowler to pursue the SAFER Grant, which could fund the cost of a firefighter position for three years.
ROLL CALL
Motion: Johnson
Second: Sanchez
Action: to approve Resolution 2025-R-018 approving agreement #2CA07233 with CalFire for services from July 1, 2025, through June 30, 2026 for an amount not to exceed $1,427,237 Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
8. Approval of Law Enforcement Services Agreement with the City of Biggs Staff respectfully recommends that the City Council approve the proposed agreement between the City of Gridley and the City of Biggs
Recommended Action(s):
a. Approve the service agreement with the City of Biggs for the five-year period beginning July 1, 2025, through June 30, 2030
Police Chief Todd Farr respectfully recommends that the City Council approve the proposed fiveyear Agreement for Law Enforcement Services between the City of Biggs and the City of Gridley, covering the period from July 1, 2025, through June 30, 2030. He explained that in May 2025, the City of Gridley submitted a proposal to provide law enforcement services to the City of Biggs.
Following a review by the Biggs City Council, the contract was awarded to Gridley, with police services scheduled to resume effective July 1, 2025.
ROLL CALL
Motion: Roberts
Second: Sanchez
Action: to approve the proposed agreement for law enforcement services between the City of Biggs and the City of Gridley for the five-year period
Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 7 of 8
Absent: None
Abstain: None
Motion passed, 5-0
COUNCIL COMMITTEE REPORTS
Vice Mayor Johnson reported on his attendance at the Mosquito Vector Control District meeting.
CITY ADMINISTRATOR REPORTS
City Administrator Arteaga provided an update on her recent meetings, which included discussions with MOU labor negotiators, Management staff, and various local agencies and development teams, including Waste Management and the City’s auditors.
DEPARTMENT UPDATE REPORTS
Police Chief Todd Farr addressed Council regarding questions raised at the previous meeting concerning animal control statistics.
The Public Utility Director Jerry Cox reported on the positive progress made with Steffen Estates.
Police Chief Chip Fowler reported on ongoing efforts, in coordination with Butte County and Avatar Foods, to ensure adequate fire suppression water pressure is achieved.
Electric Director Ryan Carlson reported on substation maintenance for both Gridley and Biggs.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Laurel Street Extension 7/21/2025
Website Redesign 7/21/2025
Banking RFP 7/21/2025
Travel Policy 7/21/2025
Energy Efficiency Contract Review 7/21/2025
CLOSED SESSION –
9. Pursuant to Government Code 54957.6: Conference with Labor Negotiator, Elisa Arteaga, City Administrator, for discussion of progress of collective bargaining discussions with City Employee represented classes – IBEW, MMU, and GPOA
10. Closed session discussion with City Attorney and City Administrator pursuant to Government Code 54956.68 regarding potential charge or complaint involving information protected by federal law
Council went into closed session at 7:10 pm and came out with no reportable action.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-16-25 Page 8 of 8
ADJOURNMENT
With no further items left to discuss, Mayor Farr adjourned to the next regular meeting on July 21, 2025.
Approve: ________________________
Elisa Arteaga, City Clerk
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 1 of 8 “Our purpose is to continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.”
CALL TO ORDER
Mayor Farr called the meeting to order at 6:00 pm.
ROLL CALL
Present: Johnson, Roberts, Farr
Absent: Sanchez, Calderon
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Todd Farr, Police Chief
Anthony Galyean, City Attorney
Martin Pineda, Finance Director
Patricia Taverner, Assistant Finance Director
Christopher Smith, Principal Planner
Jerry Cox, Interim Public Works Director
Ryan Carlson, Interim Electric Director
Carmen Santana, Deputy City Clerk
PLEDGE OF ALLEGIANCE
Councilmember Roberts led the Pledge of Allegiance.
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES
Police Chief Todd Farr introduced the new Animal Control Officer, Savanna Gorton.
COMMUNITY PARTICIPATION FORUM
The public forum was opened, and seeing no one was present to speak, was closed.
CONSENT AGENDA
1. Professional Services Agreement for Annual Street Report – State Controller’s Office Gridley City Council – Regular Meeting Minutes
Monday, July 21, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 2 of 8 Council to review and approve the contract for services with the State Controllers Officer for the preparation of the City of Gridley’s 24/25 Annual Street Report Recommended Action(s):
a. Approve the contract for services with the State Controller’s Officer for an amount not to exceed $2,800
b. Authorize the Finance Director to execute said contract for services
ROLL CALL
Motion: Sanchez
Second: Johnson
Action: approve consent agenda as presented
Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Sanchez, Calderon
Abstain: None
Motion passed, 3-0
ITEMS FOR CONSIDERATION
2. Tentative Parcel Map No. 1-25 – Steffen Estates
Application for a tentative parcel map to subdivide one parcel consisting of approximately
8.66 acres into forty-six (46) parcels for a residential housing development located on the south side of Little Avenue at 1370 Richins Avenue (APN: 021-250-008) Recommended Action(s):
a. Adopt Resolution: 2025-R-019: adopting the Categorical Exemption meeting the California Environmental Quality Act; and,
b. Approval of TSM 1-25 – Steffen Estates
Principal Planner Chris Smith presented the Tentative Subdivision Map and explained that the map had previously been accepted by the Planning Commission on May 21, 2025. He noted that this is the same map originally approved in 2021, which is now being brought back before the City Council due to its expiration. Smith further explained that while the layout remains unchanged, minor, nonsubstantive conditions of approval were revised collectively to reflect updated considerations.
ROLL CALL
Motion: Sanchez
Second: Johnson
Action: to adopt resolution 2025-R-019 adopting the categorical exemption and to approve TSM 1- 25: Steffen Estates
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 3 of 8 Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Calderon, Sanchez
Abstain: None
Motion passed, 3-0
3. Banking Services Award of Contract – Five-Star Banks City staff respectfully requests that the City Council review and accept Five-Star Bank’s proposal for banking services
Recommended Action(s):
a. Accept the proposal submitted by Five-Star Bank for the provision of comprehensive Banking and Treasury Services;
b. Authorize the Finance Director to execute the Banking Agreement with Five-Star Bank;
c. c. Authorize the update to Merchant Service fees to shift the cost of credit card processing to customers who choose to pay with a credit card (Visa, Mastercard, etc.).
Finance Director Martin Pineda presented the item and explained that, following a series of meetings with Finance staff, the Vice Mayor, and prospective banking service vendors, City staff selected Five Star Bank as the preferred provider. While several strong proposals were received, Five Star Bank was chosen due to key features that distinguished their offering from the others.
Finance Director Pineda further noted that this award of contract will also authorize a shift in how merchant service fees are handled. Currently absorbed by the City when customers use credit cards, these fees will now be passed on to the customer—consistent with practices in many other businesses.
ROLL CALL
Motion: Roberts
Second: Johnson
Action: to approve all recommendations as presented
Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Calderon, Sanchez
Abstain: None
Motion passed, 3-0
4. Laurel Street Dedication to the City of Gridley from Gridley Unified School District GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 4 of 8 City staff respectfully recommends that the City Council adopt Resolution 2025-R-020: A Resolution of the City of Gridley accepting the dedication from the Gridley Unified School District of the 30-foot wide public right-of-way for the Laurel Street extension off Randolph Avenue.
Recommended Action(s):
a. Approve Resolution 2025-R-020 accepting the dedication of the 30-foot wide public right of way
City Administrator Elisa Arteaga presented a proposed right-of-way dedication from Gridley Unified School District. The dedication is intended to support the Laurel Extension project, providing access points for planned future developments.
ROLL CALL
Motion: Johnson
Second: Roberts
Action: to approve Resolution No. 2025-R-020 accepting the right-of-way dedication, and to authorize the City Administrator to execute all necessary documents related to the dedication.
Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Calderon, Sanchez
Abstain: None
Motion passed, 3-0
5. Award of Contract to CivicPlus for Website Redesign Services Staff respectfully request the City Council to approve the contract for services with Civic Plus to redesign and host the City of Gridley’s website Recommended Action(s):
a. Approve the award of contract with Civis Plus to redesign and host the City’s website for the initial implementation amount of $13,870 b. Approve the annual cost of $9,628.50
City Administrator Arteaga presented the staff report and explained that the City had issued a Request for Proposals for website redesign and hosting services to replace the City’s outdated website platform. She noted that the current system lacks functionality needed by staff. After reviewing the proposals and conducting demo meetings with the top three firms, CivicPlus emerged as the most promising option due to its experience working with other municipalities, including some in the surrounding area.
ROLL CALL
Motion: Roberts
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 5 of 8 Second: Johnson
Action: to approve award of contract with CivicPlus with the implementation costs of $13,870 and approve the annual cost of $9,628.50
Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Calderon, Sanchez
Abstain: None
Motion passed, 3-0
6. Gridley Police Department Vehicle Surplus
Staff respectfully recommends that the City Council declare the five referenced vehicles as surplus assets beyond their useful lives and have them disposed of per the City of Gridley’s surplus procedures
Recommended Action(s):
a. Declare the five vehicles listed in the staff report as surplus assets b. Approve City staff to dispose of them per the City of Gridley’s surplus procedures Police Chief Todd Farr requested approval to dispose of the five referenced vehicles in accordance with the City’s Surplus Procedures. He noted that while the vehicles had served the Gridley Police Department well over the years, they have now exceeded their useful life, and most require repairs that would cost more than the vehicles are worth.
ROLL CALL
Motion: Roberts
Second: Johnson
Action: to declare five referenced police vehicles as surplus assets, to be disposed of per the City’s Surplus Procedures
Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Calderon, Sanchez
Abstain: None
Motion passed, 3-0
7. Feather River Temporary Access
Council consideration of a Temporary License Agreement with Farmland Reserve, Inc. to allow temporary access to their property for preliminary studies related to the proposed Feather River Sewer Crossing project.
Recommended Action(s):
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 6 of 8 a. Approve the draft Temporary License Agreement with Farmland Reserve, Inc. b. Authorize the City Administrator to finalize the agreement and to negotiate a contingency amount exceeding the $4,000, if necessary, to address any unforeseen issues without delaying this time-sensitive project
City Administrator Arteaga requested approval of a temporary license agreement for access to property owned by Farmland Reserve, Inc. The agreement would allow a geotechnical team to access the Feather River in order to conduct soil borings and evaluate subsurface conditions, which are necessary to determine the feasibility of installing a new sewer main beneath the river.
Administrator Arteaga also noted the time-sensitive nature of the project and requested approval of an additional contingency amount, beyond the initial $4,000, to authorize the City Administrator to negotiate and cover any unforeseen costs that may arise during the process. She further noted that all expenses associated with this agreement will be submitted for reimbursement through the grant awarded by the State Water Resources Control Board.
ROLL CALL
Motion: Johnson
Second: Roberts
Action: to approve the Temporary License Agreement with Farmland, Inc. authorizing City Administrator to execute any needed documents and also authorize the City Administrator to finalize the agreement and negotiate a contingency amount exceeding the $4,000, if necessary Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Calderon, Sanchez
Abstain: None
Motion passed, 3-0
8. NCPA Third Phase Agreement with Santa Clara
City Council to consider approval of the Third Phase Agreement for PCC 1 REC Transaction Confirmation with the City of Santa Clara (Third Phase Agreement) and authorize Michael Farr, Mayor to execute said agreement.
Recommended Action(s):
a. Approve the Third Phase Agreement for PCC 1 REC Transaction Confirmation with the City of Santa Clara
b. Authorize Mayor Michael Farr to execute said agreement City Administrator Arteaga presented the staff report and requested authorization for Mayor Farr to execute the Third Phase Agreement on behalf of the City. The agreement authorizes NCPA to facilitate the purchase of Renewable Energy Credits (RECs) from the City of Santa Clara. NCPA will GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 7 of 8 ensure the RECs meet the criteria for long-term procurement commitments under California RFPs, helping the City meet its state-mandated renewable energy targets.
ROLL CALL
Motion: Johnson
Second: Roberts
Action: to approve the Third Phase Agreement with the City of Santa Clara and authorize Mayor to execute said agreement
Ayes: Roberts, Farr, Johnson
Noes: None
Absent: Calderon, Sanchez
Abstain: None
Motion passed, 3-0
COUNCIL COMMITTEE REPORTS
Councilmember Roberts reported on his attendance at the Chamber of Commerce meeting.
CITY ADMINISTRATOR REPORTS
City Administrator Elisa Arteaga updated Council on an internal Public Works committee meeting and briefly highlighted the topics discussed in said meeting.
DEPARTMENT UPDATE REPORTS
Finance Director Martin Pineda presented the city’s portfolio update with Meeder.
Principal Planner Christopher Smith briefly reported on the subdivision projects underway within the City.
Police Chief Todd Farr reported that the first month of providing services to Biggs was going well.
He also informed Council of the Gridley Police Department’s upcoming participation in National Night Out scheduled for August 5th.
Electric Director Ryan Carlson reported that everything had been running smoothly for the Electric Department.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Sidewalk Ordinance Update 8/18/2025
Travel Policy 8/18/2025
Energy Efficiency Contract Review 8/18/2025
CLOSED SESSION –
9. Pursuant to Government Code 54957.6: Conference with Labor Negotiator, Elisa Arteaga, GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 6-21-25 Page 8 of 8 City Administrator, for discussion of progress of collective bargaining discussions with City Employee represented classes – IBEW, MMU, and GPOA
10. Closed session discussion and conference with Legal Counsel pursuant to Government Code 54956.9 – Existing Litigation – “In Re: Aqueous Film Forming Foams Products Liability Litigation, 3M Class Action Case; United States District Court, District of South Carolina, Charleston Division, MDL No. 18-mm-2873-RMG; Case No. 2:23-CV-03147-RMG
11. Closed session discussion with legal counsel and city staff pursuant to Government Code 54956.9 - Anticipated or threatened litigation concerning accessibility City Council went into closed session at 6:47 pm and came out at 7:40 pm with no reportable action.
ADJOURNMENT
With no further items left to discuss, Mayor Farr adjourned to the next regular meeting scheduled for August 4th, 2025.
Approve: __________________________
Elisa Arteaga, City Clerk
City Council Agenda Item #3
Staff Report
Date: August 18, 2025
To: Mayor and City Council
From: Martin Pineda, Finance Director
Subject: EDBG Loan – CHIP (Community Housing Improvement Program) Hazel Hotel Loan Restructure
Recommendation
Staff respectfully requests the City Council approve the following:
1) Approve a 5- Year deferral of payments and will continue on September 2030. When payments resume in 2030, the loan will be re-amortized on the remaining balance of ~$192k with the maturity year in 2060 and;
2) Allow the City Administrator to sign the agreements.
Background
CHIP Hazel Hotel has two loans with the City of Gridley, CDBG (Community Development Block Grant) and EDBG (Economic Development Block Grant) loans. CHIP manages the Hazel Hotel located at 880 Hazel Street in Downtown Gridley. Hazel Hotel is a mixed-use affordable housing multifamily senior development. It includes both residential and commercial units.
CHIP has contacted the City of Gridley in efforts to obtain forgiveness, or restructure of their EDBG Loan only. As of right now, the balance on their EDBG loan is ~$192k with monthly payments of $953.92. This request is due to their anticipated rental income has fallen short, resulting in significant year-over-year losses.
The Finance team has presented options to CHIP and this the most beneficial for both parties.
The city has relayed to CHIP that, if approved, this would be the last time the City would modify the loan.
Fiscal Impact:
If approved, the revenue would decrease by $11,447, but would resume after the deferral period has concluded. This final restructure would ensure the City will receive the projected amount moving forward.
Attachments:
1.) Amendment to City EDBG loan agreement – 2025
2.) 2024-11-19 CHIP Official Request to City of Gridley X Regular
Special
Closed
Emergency
Amendment to City Loan Documents
DEFERRAL AGREEMENT AND AMENDMENT TO LOAN DOCUMENTS
(868 Hazel Street)
This DEFERRAL AGREEMENT AND AMENDMENT TO LOAN DOCUMENTS (this “Amendment”), dated as of September 18, 2025, is by and between Hazel Housing Limited Partnership, a California limited partnership (“Borrower”), and the City of Gridley (“Lender” and together with the Borrower, the “Parties”)).
RECITALS
A. Pursuant to that certain Loan Agreement, August 1, 1999, executed by and between Borrower and Lender (the “Loan Agreement”), Lender agreed to make a loan to Borrower not to exceed Three Hundred and Fifteen Thousand and No/100 Dollars ($315,000.000) (the “Loan”). The Loan is evidenced by that certain Promissory Note, dated as of August 24, 1999, made by Borrower to the order of Lender in the original principal amount of $315,000.00 (the “Note”). The Loan is secured by, among other things, that certain Deed of Trust with Assignment of Rents, dated as of even date with the Note, executed by Borrower, as trustor, for the benefit of Lender, as beneficiary, encumbering certain real property at 868 Hazel Street, known as APN 009‐162‐014‐000 in the City of Gridley, County of Butte, State of California (the “Property”) which was recorded in the Official Records of the County of Butte, State of California, on August 27, 1999, as Document No. 99‐37085 (together with any riders thereto, the “Deed of Trust”). The Loan Agreement, the Note, the Deed of Trust, and this Amendment are collectively referred to herein as the “Loan Documents”.
B. At a meeting of the City Council of Gridley (the “City Council”) duly and regularly called, noticed and held on August 18, 2025, the City Council approved a principal forbearance and deferral of all interest on the Loan for a period of five (5) years beginning September 18, 2025 (the “Deferral”).
C. The unpaid principal balance plus accrued interest on the Loan as of July 31, 2025 was $191,787.13 (the “Outstanding Loan Amount”).
D. In connection with the Deferral, Parties desire to modify certain terms of the Loan Documents.
E. All capitalized terms used herein and not otherwise defined shall have the meanings set forth for them in the Loan Documents.
Agreement
Therefore, in consideration of the mutual covenants and conditions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Borrower and Lender agree as follows:
1. Recitals. The recitals set forth above in the Recitals are true, accurate and correct.
2. Reaffirmation of Loan Documents. Borrower reaffirms all of its obligations under the Loan Documents, as amended by this Amendment, and Borrower acknowledges that it has no claims, offsets or defenses with respect to the payment of sums now or hereafter payable under the Loan Documents. -2-
Amendment to City Loan Documents
3. Amendments to Loan Agreement. The Loan Agreement is amended as follows:
3.1 Forbearance and Deferral of Interest. The following paragraph is hereby appended to Section 1 of the Loan Agreement:
“Commencing on September 18, 2025, interest on the unpaid principal balance shall cease to accrue. No payment of unpaid principal or interest shall be required until October 1, 2030, at which time Borrower will resume payment of unpaid principal and interest as set forth in the Note and based on the Outstanding Loan Amount, which amount represents the unpaid principal balance plus accrued interest due on the Loan as of the date of this Amendment.
4. Borrower’s Representations and Warranties. As of the date of this Amendment, Borrower represents and warrants to Lender as follows:
4.1 Loan Documents. All representations and warranties made and given by Borrower in the Loan Documents are true, accurate and correct.
4.2 No Default. No Default has occurred and is continuing, and no event has occurred and is continuing which, with notice or the passage of time or both, would be a Default.
4.3 Property. Borrower lawfully possesses and holds fee interest to all of the Property which is real property, the Deed of Trust is a prior lien on that property, subject only to the exceptions previously approved by Lender.
4.4 Borrowing Entity. Borrower is a nonprofit public benefit corporation which is duly organized and validly existing under the laws of the State of California. Except as previously disclosed to Lender, there have been no changes in the organization, composition, ownership structure or formation documents of Borrower since the recordation of the Deed of Trust.
5. Incorporation. This Amendment shall form a part of each Loan Document, and all references to a given Loan Document shall mean that document as hereby modified.
6. No Prejudice; Reservation of Rights. This Amendment shall not prejudice any rights or remedies of Lender under the Loan Documents. Lender reserves, without limitation, all rights which it has against any indemnitor, guarantor, or endorser of the Note.
7. No Impairment. Except as specifically hereby amended, the Loan Documents shall each remain unaffected by this Amendment and all such documents shall remain in full force and effect.
8. Purpose and Effect of Lender’s Approval. Lender’s approval of any matter in connection with the Loan shall be for the sole purpose of protecting Lender’s security and rights. No such approval shall result in a waiver of any default of Borrower. In no event shall Lender’s approval be a representation of any kind with regard to the matter being approved.
9. Integration. The Loan Documents, including this Amendment: (a) integrate all the terms and conditions mentioned in or incidental to the Loan Documents; (b) supersede all oral negotiations and prior and other writings with respect to their subject matter; and (c) are intended by the parties as the final expression of the agreement with respect to the terms and conditions set forth in those documents and as the complete and exclusive statement of the terms agreed to by the parties. If there is any -3-
Amendment to City Loan Documents
conflict between the terms, conditions and provisions of this Amendment and those of any other agreement or instrument, including any of the other Loan Documents, the terms, conditions and provisions of this Amendment shall prevail.
10. Miscellaneous. This Amendment and any attached consents or exhibits requiring signatures may be executed in counterparts, and all counterparts shall constitute but one and the same document.
If any court of competent jurisdiction determines any provision of this Amendment or any of the other Loan Documents to be invalid, illegal or unenforceable, that portion shall be deemed severed from the rest, which shall remain in full force and effect as though the invalid, illegal or unenforceable portion had never been a part of the Loan Documents. This Amendment shall be governed by the laws of the State of California, without regard to the choice of law rules of that State. As used here, the word “include(s)” means “includes(s), without limitation,” and the word “including” means “including, but not limited to.”
[Signature Page Follows]
IN WITNESS WHEREOF, Borrower and Lender have executed this Amendment as of the date first set forth above.
BORROWER:
Hazel Housing Limited Partnership,
a California Limited Partnership
By: Butte Creek Housing Corporation,
a California nonprofit public benefit corporation
its General Partner
By: __________________________________
Name: Seana O’Shaughnessy
Title: President/CEO
LENDER:
CITY OF GRIDLEY
By: _______________________________
APPROVED AS TO FORM AND LEGALITY:
By: ___________________________
City Council Agenda Item #4
Staff Report
Date: August 18, 2025
To: Mayor and City Council
From: Tyson Pardee, IT Manager
Subject: City Data Center Upgrades
Recommendation
Staff respectfully requests the City Council approve the purchase of two servers, a storage device, and network switches and approve Resolution 2025-R-021: a Resolution authorizing the appropriation of supplemental funds for the IT server upgrade
Background
Several components within the City's network have reached—or are approaching—the end of their lifecycle and require replacement. With rapid advancements in technology over recent years, addressing these upgrades one at a time would lead to increased costs and greater demands on IT staff. By implementing uniform connections across the quoted devices, deployment will be more efficient and avoid patchwork solutions. These improvements will also provide enhanced flexibility for future upgrades.
The upgrade includes the following:
1) Servers
2) SAN (This is the primary storage for City data)
3) Switches (These connect the servers and the SAN) VMware License upgrade The City has been utilizing Dell as a sole source provider for desktops and network infrastructure for many years. Due to the design needs for the server, SAN, and switching upgrades Dell requested that the IT department speak with a company called Re-Design who works with Dell on larger projects. This company was able to look at current technology offerings, the City’s current needs, and future growth and presented the current option.
Financial Impact
The FY 2025-2026 has a budget of $98,215. $23,500 has been allocated to the website re-design. The budget would increase by ~$25,000.
Compliance with City Council Strategic Plan or Budget Goals This staff report is being presented to council for transparency and follow our procurement policy.
Attachments
Dell - ReDesign Quote
Resolution 2025-R-021
X Regular
Special
Closed
Emergency
Q-010978 Version 1
Wednesday, July 30
Tyson Pardee
Gridley, City of (CA)
[email protected]
Data Center
Refresh
Gridley, City of (CA)
by Sarah Reynolds for
Senior Account Manager and Team Lead
The [RE]DESIGN Group
[email protected]
NASPO Contract Code
Description Qty
Master Contract Code: California NASPO Participating Addendum No. 7-23-70-55-01 under the Master Agreement No. 23026 NASPO ValuePoint Cooperative Purchasing Program
Contract Number: No. 23026 NASPO ValuePoint Cooperative Purchasing Program Contractor Name: Dell Marketing L.P.
Contact Website: https://www.naspovaluepoint.org/portfolio/computer-equipment-peripherals-related-services-2023-2028/dellmarketing-lp/ (2) Dell PowerEdge R470 Servers
Description Price Qty Ext. Price
BUILD (2) Dell PowerEdge R470 Servers with 60 Months ProSupport (4- Hour)
$26,080.00 1 $26,080.00
210-BNMR PowerEdge R470 Server, Enterprise 2
321-BLDY 2.5" Chassis with up to 8 Hard Drives (SAS/SATA), Smart Flow, Rear IO, H965i
2 338-CTBD Intel Xeon 6 Performance 6517P 3.2G, 16C/32T, 24GT/s, 72M Cache, Turbo, (190W) DDR5-6400
2 412-BBKQ Extended heatsink without DIMM blanks 2
370-AAIP Performance Optimized 2
370-BCCX 6400MT/s RDIMMs 2
780-BCDN RAID 1 2
403-BDMY PERC H965i Controller, Front, DCMHS 2
384-BBBL Performance BIOS Settings 2
800-BBDM UEFI BIOS Boot Mode with GPT Partition 2
384-BDQL PowerEdge 1U High Performance Silver Fan 2
450-BDRS Dual,Redundant(1+1),Hot-PlugMHSPowerSupply,1100WMM(100- 240Vac)Titanium
2 330-BCXZ Riser Config 8, 2x16 LP Slots (Gen 5), 1x16 FLOP OCP, 1x16 Onboard OCP
2 330-BCYD PowerEdge R470 Motherboard fo RTS 1.1, DAO 2 780-BCZQ No OCP Blanks or Cables Required 2
470-AEYU No Cables Required 2
(2) Dell PowerEdge R470 Servers
Description Price Qty Ext. Price
325-BFXF PowerEdge 1U Standard Bezel 2
350-BDDK Dell Luggage Tag for x8 and x10 Chassis 2
470-BCHM Rear Filler Blank for BOSS/OCP 2
611-BBBF No Operating System 2
605-BBFN No Media Required 2
634-CSGX OpenManage Enterprise Advanced Plus 2
634-CSHS Secure Enterprise Key Manager License 3.0 2
634-CSHT Secured Component Verification 2
634-CSHV iDRAC10, Datacenter 17G 2
350-BCYJ Blank Left Ear Module 2
379-BETF iDRAC Legacy Password for OCP cards 2
379-BCQX iDRAC Service Module (ISM), NOT Installed 2
770-BBHJ No Rack Rails or Cable Management Arm 2
340-DNSW PowerEdge Shipping 2
340-DSBN PowerEdge R470 Shipping 2
340-DNSY PowerEdge 1U Shipping Material 2
389-FHHX PowerEdge CCC, No CE Label Marking 2
817-BBBP None Required 2
713-8356 Dell Hardware Limited Warranty Plus Onsite Service 2 713-8430 ProSupport 4-Hour 7x24 Onsite Service 2 Years Extended 2 713-8432 ProSupport 4-Hour 7x24 Onsite Service 3 Years 2 713-8441 ProSupport 4-Hour 7x24 Technical Support and Assistance 5 Years 2 975-3462 Dell Limited Hardware Warranty Plus Service, Extended Year(s) 2 989-3439 Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355
2 885-0610 ProDeploy Plus PowerEdge R Series 1u2u 2
366-8125 Configuration Services, Standard ISG Asset Service Report 2 370-BCCY 32GB RDIMM, 6400MT/s, Dual Rank 16
(2) Dell PowerEdge R470 Servers
Description Price Qty Ext. Price
400-AZUT 480GB SSD SATA Mixed Use 6Gbps 512e 2.5in Hot-plug AG Drive, 3 DWPD
4 450-AALV Power Cord - C13, 3M, 125V, 15A (North America, Guam, North Marianas, Philippines, Samoa, Vietnam)
4 492-BBDI C13 to C14, PDU Style, 12 AMP, 6.5 Feet (2m) Power Cord, North America
4 540-BFPV Broadcom 57414 Dual Port 25GbE SFP28 Adapter, OCP 3.0 NIC +Sec 4 210-AXLU Cables & Others Virtual Base 1
407-BCZT Dell Networking, Transceiver, SFP, 1000BASE-T 4 470-BBCX Dell Networking, Cable, SFP28 to SFP28, 25GbE,Passive Copper Twinax Direct Attach Cable,3 Meter
8 470-ABOU Dell Networking Cable, 100GbE QSFP28 to QSFP28, Passive Copper Direct Attach Cable, 0.5 Meter
2 470-ACMF Dell Networking Cable, OM4 LC/LC Fiber Cable, (Optics required), 3 Meter
16 470-ACLK Dell Networking Cable, OM4 LC/LC Fiber Cable, (Optics required), 5 Meter
4 929-3709 Thank you for Your Order 1
935-6720 Thank you for Your Order 1
Subtotal: $26,080.00
(1) Dell PowerVault ME5024
Description Price Qty Ext. Price
BUILD (1) Dell PowerVault ME5024 + 60 Months ProSupport (4-Hour) $34,560.00 1 $34,560.00 210-BBOO Dell ME5024 Storage Array 1
403-BCPG 25Gb iSCSI 8 Port Dual Controller 1
770-BECR Rack Rails 2U 1
325-BDDO ME Series 2U Bezel 1
450-ALXL Power Supply, 580W, Redundant, WW 1
389-EERY PowerVault ME 2U-24, CE Label Marking 1
340-DCGF PowerVault ME5x24 Shipping 1
(1) Dell PowerVault ME5024
Description Price Qty Ext. Price
871-8034 Dell Hardware Limited Warranty 1
892-4165 ProSupport 4-Hour 7x24 Onsite Service 2 Years Extended 1 892-4166 ProSupport 4-Hour 7x24 Onsite Service 3 Years 1 892-4390 ProSupport 4-Hour 7x24 Technical Support and Assistance 5 Years 1 975-3461 Dell Limited Hardware Warranty Extended Year(s) 1 989-3439 Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355
1 891-5187 ProDeploy Plus Storage ME 5XXX 2U 1
470-ACEV Dell Networking, Cable, SFP28 to SFP28, 25GbE, Passive Copper Twinax Direct Attach Cable, 3 Meter
8 400-AEPR Hard Drive Filler 2.5in, single blank 8
400-AUTO 2.4TB Hard Drive 12Gbps SAS ISE 10K 512e 2.5in Hot-plug 12 345-BEMG 1.92TB SSD up to 24Gbps SAS ISE RI 512e 2.5in Hot-Plug 1WPD, AG Drive
4 450-AADX C13 to C14, PDU Style, 10 AMP, 2 Feet (.6m), Power Cord 1 450-AADX C13 to C14, PDU Style, 10 AMP, 2 Feet (.6m), Power Cord 1 450-AAME Powercord,125 Volt,15Amp,10 Foot, C13 to NEMA 5-15 1 450-AAME Powercord,125 Volt,15Amp,10 Foot, C13 to NEMA 5-15 1 Subtotal: $34,560.00
(2) Dell S5212 Switches
Description Price Qty Ext. Price
BUILD (2) Dell S5212 Switches with 60 Months ProSupport (4-Hour) $31,592.00 1 $31,592.00 210-APHZ Dell EMC S5212F-ON Switch, 12x 25GbE SFP28, 3x 100GbE QSFP28 ports, PSU to IO air, 2x PSU
2 343-BBLP Dell EMC S52XX-ON Series User Guide 2
634-BRXD OS10 Enterprise, S5212F-ON 2
770-BDGQ Dell NW Dual Tray, 4-post, S5212F-ON 2
818-3530 Dell Hardware Limited Warranty 1 Year 2
892-0640 ProSupport 4-Hour 7x24 Onsite Service 1 Year 2
(2) Dell S5212 Switches
Description Price Qty Ext. Price
892-0644 ProSupport 4-Hour 7x24 Onsite Service 4 Years Extended 2 892-0855 ProSupport 4-Hour 7x24 Technical Support and Assistance 5 Years 2 975-3461 Dell Limited Hardware Warranty Extended Year(s) 2 989-3439 Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355
2 997-6306 Info 3rd Party Software Warranty provided by Vendor 2 892-3112 ProDeploy Plus Networking S Series 5xxx Switch 2 848-8545 5 Years ProSupport OS10 Enterprise Software Support-Maintenance 2 450-AASX Dell Networking, Jumper Cord, 250V, 12A, 2 Meters, C13/C14, US QTY 2
2 450-AASX Dell Networking, Jumper Cord, 250V, 12A, 2 Meters, C13/C14, US QTY 2
2 Subtotal: $31,592.00
Data Center Refresh
Prepared by: Quote Information:
The [RE]DESIGN Group Quote #: 010978
Sarah Reynolds
405.831.8395
[email protected]
Prepared for:
Gridley, City of (CA)
685 Kentucky Street
Gridley, CA 95948
Tyson Pardee
[email protected]
Version: 1
Delivery Date: 07/30/2025
Expiration Date: 08/06/2025
Quote Summary
Description Amount
(2) Dell PowerEdge R470 Servers $26,080.00
(1) Dell PowerVault ME5024 $34,560.00
(2) Dell S5212 Switches $31,592.00
Subtotal:
Estimated Taxed:
Total:
$92,232.00
$6,586.63
$98,818.63
Acceptance and Incorporation by Reference
Acceptance of this Quote is binding and the above item(s) will be purchased in reliance thereon. All sales are final. Payment Terms are Net
30. After orders are placed, a final invoice will be provided that shall include all applicable taxes and shipping charges not included herein.
This Order together with the Master Services Agreement and Service Attachments and other terms and conditions identified on Exhibit A, all of which are incorporated herein by reference (collectively, the “Agreement”) is between REDESIGN Group (sometimes referred to as “we,” “us,” “our,” or “Provider”), and the customer found on the signature block at the end of this Order (sometimes referred to as “you,” “your,” or “Client”). This A reement is effective as of the date both parties have signed below (the “Effective Date”). Both Provider and Client are sometimes referred to individually as a “Party”, or together as the “Parties”. Any capitalized terms in this Order not directly defined are referred to in the applicable document identified on Exhibit A of this Order. If there is a conflict between this Order, the Master Services Agreement, any Service Attachment, or Exhibit, this Order will control.
By signing or accepting this Order, Client acknowledges, represents, and warrants that it has read and agrees to the terms and conditions identified on Exhibit A to this Order which are incorporated as if fully set forth herein.
The parties hereby agree that electronic signatures to this Order shall be relied upon and will bind them to the obligations stated herein. Each party hereby warrants and represents that it has the express authority to execute this Agreement(s). This Order supersedes all prior negotiations, proposals, orders, agreements and communications between the parties regarding Provider’s Services.
Provider may make changes to the Agreement at any time. If there are changes, Provider will revise the date at the top of the document.
Provider may or may not provide Client with additional notice regarding such changes. Client should review the terms and conditions regularly. Unless otherwise noted, the amended terms and conditions will be effective immediately, and your continued use of the Services thereafter constitute your acceptance of the changes. If you do not agree to the amended terms and conditions, you must stop using the Services immediately. Please note, you may incur a termination fee or other third-party fees, if applicable. You may access the current version of the terms and conditions at any time by visiting http://redesign-group.com/legal.
The parties, acting through their authorized officers, hereby execute this Agreement.
Is a PO Required?
Yes - PO# _________________ No
The [RE]DESIGN Group Gridley, City of (CA)
Signature:
Name:
Title:
Date:
Signature:
Name:
Title:
Date:
Exhibit A
Agreement Description
Master Services Agreement General terms and conditions applicable to all Provider products and services Services Attachment for Managed Services Core managed services including monitoring, remote management, and help-desk Data Processing Agreement Data security and privacy agreement including statutorily required terms Service Level Objectives Targeted response times by tier of severity Schedule of Services Description of managed services offered by Provider Schedule of 3rd Party Services Notice of third-party services and waiver of claims
redesign-group.com
The [RE]DESIGN Group
2629 Manhattan Ave, Suite 307
Hermosa Beach, CA 90254
The Future Belongs
to the Curious
RESOLUTION NO.
2025-R-021
A RESOLUTION OF THE CITY OF GRIDLEY AUTHORIZING THE APPROPRIATION OF
SUPPLEMENTAL FUNDS FOR THE IT SERVER UPGRADE
WHEREAS, the City of Gridley desires to upgrade the IT Servers, Storage, and Switches; WHEREAS, the current city IT equipment is outdated and needs to be replaced; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gridley that a supplemental appropriation from the General Fund Information Technology account (010- 4020-53650) is hereby approved in an amount not to exceed $25,000.00 for the purchase of the necessary IT equipment upgrades.
I HEREBY CERTIFY that the foregoing resolution was duly introduced and passed at a regular meeting of the City Council of the City of Gridley held on the 14th of August, 2025, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS _______________________________________ ABSTAIN: COUNCILMEMBERS _______________________________________ ABSENT: COUNCILMEMBERS _______________________________________ ATTEST: APPROVE:
Elisa Arteaga, City Clerk Michael W. Farr, Mayor
City Council Agenda Item #5
Staff Report
Date: August 18, 2025
To: Mayor and City Council
From: Jerry Cox, Public Works Director
Subject: Sidewalk Hazard Inspection and Repair Program – Precision Concrete Cutting Recommendation
City staff respectfully recommends that the City Council consider the attached proposal from Precision Concrete Cutting to address sidewalk trip hazards, reduce liability exposure, and improve pedestrian safety throughout the City.
Background
Uneven sidewalks caused by tree roots, ground settling, and other factors present potential trip hazards for pedestrians. These conditions create liability risks for the City in the form of possible injury claims. As part of its risk management efforts, NCCSIF works with member cities to identify and mitigate hazards before they result in claims or injuries.
Through NCCSIF, the City of Gridley has engaged Precision Concrete Cutting (PCC), a specialized sidewalk asset management contractor, to inspect and repair sidewalks in a cost-effective manner. PCC has been in operation since 1990 and works with numerous cities across California. Their saw-cutting method produces ADA-compliant results at a fraction of the cost of traditional concrete replacement.
Under this program, PCC will:
• Inspect approximately 53 sidewalk miles.
• Identify and document all trip hazards (¼ inch or greater displacement) • Provide GIS-compatible reports with photos, exact GPS locations, measurements, and priority levels for each hazard.
• Coordinate maintenance work based on order of priority, helping the City address the most severe hazards first.
Following the inspection, City staff will have the opportunity to work directly with property owners to address repairs where sidewalks are located in front of private property, in accordance with City policy and applicable codes. This ensures that responsibilities for maintenance are clearly defined, and hazards are corrected efficiently.
X Regular
Special
Closed
Emergency
Financial Impact
The total cost for the citywide inspection is $20,458. Repair costs will be determined based on the priority list and will be scheduled accordingly. The expenses are reimbursable by NCCSIF Compliance with City Council Strategic Plan or Budget Goals This request supports the City Council’s strategic priorities related to public safety and community well-being. Specifically, it aligns with the City’s goal to enhance the safety of residents.
Attachments
Proposal from Precision Concrete Cutting
417 Harrison St, Oakland, CA 94607 / Phone: (650) 867-8657 / Fax (650) 240-3866 / CL# 1032474
4.2.25 PROPOSAL FOR “NOT TO EXCEED” AGREEMENT BETWEEN: THE City of Gridley AND PRECISION CONCRETE CUTTING (PCC)
Overview
Uneven sidewalks caused by ground settling and tree roots cause a potential hazard to pedestrians. Displaced sidewalks cause problems for both public and private entities in the form of trip and fall liability exposure.
It is proposed that the City of Gridley and PCC enter into an agreement whereby PCC will inspect sidewalks as identified by City staff. The price for these services shall not exceed the proposed dollar amount and quantity defined in the “Proposal Detail” section below.
.
Background Information on Precision Concrete Cutting
PCC has been repairing and inspecting sidewalks since 1990. The company does work throughout the United States and with dozens of cities in California.
Precision Concrete Cutting is a leader in sidewalk asset management. We specialize in surveying sidewalk infrastructure and repairing uneven sidewalks. Our unique saw-cutting method for correcting off-set sidewalk panels leaves behind ADA-compliant results for a fraction of the cost of new concrete. Our clients benefit from detailed GIS maps that allow them to create a GIS database to cost-effectively manage their sidewalk infrastructure.
ASSESSMENT SERVICES
Precision Concrete Cutting technicians will walk every panel in the project area and visually inspect for potential tripping hazards and damage. PCC will provide a GIS-compatible report that lists each location identified including a photo, exact location, off-set height, and square foot amount for replacement locations.
PROPRIETARY MOBILE DATA COLLECTION SOFTWARE
Precision Concrete Cutting has developed proprietary mobile software that is usable across multiple platforms (Android, iPhone, iPad, Smart Phone, etc.)
• Provides GPS Coordinates – Integrates with GIS systems • Mapping – Provides detailed location data plotted with Google Maps • Detailed Reporting – Provides specific and detailed data on measurements for every trip hazard • Addresses – The software gives the address and longitude/latitude of each trip hazard location • Additional Data – Records additional sidewalk data (ie. spalling, cracks, replacement spots, and any other data you need • Sidewalk Asset Management – Precision Concrete Cutting offers complete sidewalk asset management
335 Beach Rd Burlingame CA 94010/ Phone: (650) 867 -8657 / Fax (650) 240-3866 / CL# 1032474
To Date, PCC has been awarded 6 patents by the US Patent and Trademark Office on our trip hazard removal equipment and process. The following is each patent description and number where they can be reviewed on the US Patent office website – www.uspto.gov
Proposal Detail ‘
Total Cost: $20,458
Base Assessment includes Street address, latitude/longitude, date/time, identification of all vertical and horizontal displacements ¼ inches and greater, max height of offset, and identification of all locations that require removal and replacement including SQFT. All data will be provided in a GIS-compatible format including Excel, KML, and/or shape files.
Streets with Sidewalks to be Inspected: citywide inspection- 53 sidewalk miles Cost per sidewalk mile: $386 per NCCSIF master agreement
Precision Concrete Cutting is committed to providing the highest quality service to our clients. Should you have any questions or comments, please do not hesitate to contact us.
PCC Representative: YOUR City REPRESENTATIVE:
Ernesto Martinez x __________________
City Council Agenda Item #6
Staff Report
Date: August 18, 2025
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: State Route 99 – Fire Hydrant Relocations
Recommendation
City staff respectfully recommend that the City Council authorizes the City Administrator to execute a contract with Martin Brothers Construction in the amount of $65,538.06 to relocate three (3) fire hydrants that are in conflict with the new sidewalk along north bound side of State Route 99.
Background
The Complete Streets Improvement Project on SR-99 in Gridley has grown from a Caltrans pavement maintenance effort into a multimillion dollar safety and beautification project. Planned upgrades include ADA compliant sidewalks, landscaping, lighting, and a storm drain system.
Three fire hydrants are in conflict with the new sidewalk alignment, one between Evelyn Ave and Archer Ave, one near the Dollar General, and one just south of Ford Ave. To avoid costly rework, these hydrants must be relocated into landscaped areas before sidewalk concrete is poured. Tungsten Engineering Contractors are the wet utility subcontractors on the project and are nearly complete with their portion of the work. Martin Brotheres Construction is the prime on the job and have already started sidewalk construction on the south end of town. The contract must go through the prime contractor on the project, but was not available at the time of the agenda so the Tungsten quote was edited.
Staff requested a quote from R&R Horn, the contractor on the Waterline Replacement Project, but they could not complete the work this construction season. Additionally, City Staff does not have the manpower to perform this work as it requires night work, traffic control, and more people than Public Works has available.
Relocations must be completed by August 28, 2025 to maintain the construction schedule and avoid additional costs.
Financial Impact
Tungsten submitted a quote of $65,538.06 in construction costs. To date, the City has paid $400k for the cities portion of the beautification of Hwy 99, We did acquire the REAP 2.0 grant that would cover ~$283K. There was additional fund available and the city was given an additional $113K for a total of $400K from REAP 2.0. The City’s portion of $400k would be covered in whole. If approved, this would be an additional $65,538.06 expense.
Compliance with City Council Strategic Plan or Budget Goals The City Council and City staff are committed to providing effective leadership while providing quality cost-effective local government services.
X Regular
Special
Closed
Emergency
Attachment
Tungsten Engineering Construction Quote edited with markup To: City Of Gridley Contact: Dave Harden
Project Name: City Of Gridley Hydrant Relocation Bid Number: 20250813 Fax:
Address: Gridley, CA Phone: 530-906-1806
Project Location: HWY99, Gridley, CA Bid Date: 8/13/2025 Item # Item Description Estimated Quantity Unit Unit Price Total Price 1 Relocate Fire Hydrant 3.00 EACH $14,800.00 $44,400.00 2 Traffic Control 1.00 LS $10,674.00 $10,674.00
Total Bid Price: $55,074.00
Notes:
• Inclusions / Clarifications
· Industry standard GL limits of 1M/1M/2M
· 100% of this bid price can be applied to the DBE goal · This proposal contingent upon mutually agreeable contract and payment terms · Tungsten Engineering Contractors is signatory to Operating Engineer and Laborers unions · Price for Hydrants, iincludes relocating existing fire hydrants as shown on plans, no new hyrdrants are included · Price for Traffic Contol is for Tungsten work only, if City of Gridley can coordinate traffic control with other project this item can be omitted.
• Exclusions
· This bid assumes excavation can be completed with standard equipment; no rock excavation · Survey & staking, quality control testing, permits, special inspections, and certifications • Tungsten Engineering Contractors
299 Viola Way, Suite 100
Washoe Valley, NV 89704
(775) 360-6056
www.TungstenNV.com
• NV License No. 83556
NV DBE No. NV20765969NUCP
NV Bid Limit - Unlimited
• CA License No. 1133473
CA DBE No. 48670
CA DIR No. 2000003443
CA DOORS ID: 251601
8/14/2025 10:21:20 AM Page 1 of 2
ACCEPTED:
The above prices, specifications and conditions are satisfactory and are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Tungsten Engineering Contractors
Authorized Signature:
Estimator: Heather Hellickson
(775) 622-2279 [email protected]
8/14/2025 10:21:20 AM Page 2 of 2
City Council Item #7
Receivership Abatements – Virginia Street
City staff to receive a verbal informational update from the City Attorney on the status of receivership abatements for properties located at 110 Virginia St. and 390 Virginia St.
Recommended Action(s):
a. Receive the verbal report
b. Provide feedback to City staff as needed