GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 12-15-25 Page 1 of 3 “Our purpose isto continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.” The Public is encouraged to attend and participate in person. Comments from the public on agenda items will be accepted until 4 pm on December 15, 2025, via email to [email protected] or via the payment/document drop box at Gridley City Hall and will be conveyed to the Council for consideration.
You may view using the following link, ID, and passcode:
https://us06web.zoom.us/j/89846698048?pwd=38qSmb7w5dbga6uvG1EUb2RBqbaQeB.1 Webinar ID: 898 4669 8048
Passcode: 319354
CALL TO ORDER - Mayor Farr
ROLL CALL
PLEDGE OF ALLEGIANCE – Councilmember Roberts
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES - None
COMMUNITY PARTICIPATION FORUM - Members of the public may address the City Council on matters not listed on the agenda. The City Council may not discuss nor take action on any community participation item brought forward by a member of the community. Comments are requested to be limited to three (3) minutes.
CONSENT AGENDA
1. City Council Minutes
City Council to review and approve regular City Council minutes Recommended Action(s):
a. Approve regular City Council meeting minutes dated December 1st, 2025 b. Approve special City Council meeting minutes dated December 2nd, 2025 c. Approve emergency City Council meeting minutes dated December 2nd, 2025 Gridley City Council – Regular Meeting Agenda
Monday, December 15, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 12-15-25 Page 2 of 3
2. Expenditure Reports
City Council to review and approve the expenditure reports for September, October and November 2025
Recommended Action(s):
a. Approve expenditure reports for September, October and November 2025
3. Power Content Label
City Council to review and approve the 2024 Power Content Label Recommended Action(s):
a. Approve Resolution 2025-R-032: a Resolution of the City Council of the City of Gridley Approving the Attestation of Veracity of the 2024 Power Source Disclosure Report, the 2024 Power Content Label and Submission of The Report to The California Energy Commission the attached 2024 Power Content Label as required by NCPA
ITEMS FOR CONSIDERATION –
4. Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan City Council to review to award contract for the ADA Self Evaluation and Transition Plan to Disability Access Consultants, LLC (DAC) in the amount of $89,960 Recommended Action(s):
a. Award the ADA Self-Evaluation and Transition Plan to DAC, LLC in the amount of $89,960
b. Authorize City Administrator to execute any necessary agreements c. Approve Resolution 2025-R-033: a resolution approving the supplemental appropriation for the ADA Self-Evaluation and Transition Plan
5. Gridley Feather River Sewer Crossing – Contract Amendment City Council to authorize the City Administrator to execute a no cost amendment to task order 16-607-206 with Bennett Engineering Services (BENEN) to adjust budget allocation to tasks within the contract and submission of an amendment for grant extension and scope reallocation to California Water Boards Department of Financial Assistance.
Recommended Action(s):
a. Authorize City Administrator to execute the no cost amendment task order 16- 607-206 with BENEN
COUNCIL COMMITTEE REPORTS - Brief reports on conferences, seminars, and meetings attended by the Mayor and City Council members, if any.
GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 12-15-25 Page 3 of 3 CITY ADMINISTRATOR REPORTS - Brief updates and reports on conferences, seminars, and meetings attended by the City Administrator, if any.
DEPARTMENT UPDATE REPORTS – Brief updates and reports on City services as it pertains to each department, if any.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Energy Efficiency Contract Review 1/20/2025
Randolph Lot Use Agreement - GUSD 1/20/2025
Public Works – Sewer Grinder Repair 1/20/2025
Engineering – City Standards 1/20/2025
CLOSED SESSION –
6. Pursuant to Government Code 54957.6: Conference with Labor Negotiator, Elisa Arteaga, City Administrator, for discussion of progress of collective bargaining discussions with City Employee represented classes – IBEW
ADJOURNMENT – adjourning to a regular meeting on January 20, 2026 NOTE 1: POSTING OF AGENDA- This agenda was posted on the public bulletin board at City Hall at or before 6:00 p.m., December 12th
, 2025. This agenda along with all attachments is available for public viewing online at www.gridley.ca.us and at the Administration Counter in City Hall, 685 Kentucky Street, Gridley, CA.
NOTE 2: REGARDING UNSCHEDULED MATTERS – In accordance with state law, it shall be the policy of this Council that no action shall be taken on any item presented during the public forum or on unscheduled matters unless the Council, by majority vote, determines that an emergency situation exists, or, unless the Council by a two-thirds vote finds that the need to take action arose subsequent to the posting of this agenda.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-1-25 Page 1 of 5 “Our purpose isto continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.”
CALL TO ORDER
Mayor Farr called the meeting to order at 6:00 pm.
ROLL CALL
Present: Johnson, Roberts, Farr, Calderon, Sanchez
Absent: None
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Landon Little, Deputy City Attorney
Todd Farr, Police Chief
Martin Pineda, Finance Director
Chip Fowler, Fire Chief
Jerry Cox, Public Works Director
Patricia Taverner, Human Resources Manager
Carmen Santana, Deputy City Clerk
PLEDGE OF ALLEGIANCE
Councilmember Sanchez led the Pledge of Allegiance.
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES - None
COMMUNITY PARTICIPATION FORUM
Donna Wolfe, a resident of a neighboring city, addressed the Council to express her concerns about the safety conditions on several roads in town.
CONSENT AGENDA
1. City Council Minutes
City Council to review and approve regular City Council minutes Gridley City Council – Regular Meeting Minutes
Monday, December 1, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-1-25 Page 2 of 5 Recommended Action(s):
a. Approve regular City Council meeting minutes dated November 3rd and November 17th, 2025
2. Memorandum of Understanding (GPOA and MMCU)
City Council to review and approve the MOU for the Gridley Police Officer Association and Mid-Management, Confidential and Unrepresented Employees Recommended Action(s):
a. Approve Resolution No. 2025-R-029: A Resolution of the City Council of the City of Gridley Approving the Memorandum of Understanding Between the Gridley Police Officers Association and the Gridley City Council, and b. Approve Resolution No. 2025-R-030: A Resolution of the City Council of the City of Gridley adjusting compensation for management, mid-management, confidential and unrepresented employees
3. 2026 City Council Meeting Schedule
City Council to review and approve the City Council meeting schedule for 2026 Recommended Action(s):
a. Approve the attached 2026 meeting schedule
ROLL CALL
Motion: Roberts
Second: Johnson
Action: approve Consent Agenda Items 1 and 3, with Item 2 pulled for separate roll-call vote Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
ITEMS FOR CONSIDERATION –
2. Memorandum of Understanding (GPOA and MMCU)
City Council to review and approve the MOU for the Gridley Police Officer Association and Mid-Management, Confidential and Unrepresented Employees Recommended Action(s):
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-1-25 Page 3 of 5 c. Approve Resolution No. 2025-R-029: A Resolution of the City Council of the City of Gridley Approving the Memorandum of Understanding Between the Gridley Police Officers Association and the Gridley City Council, and d. Approve Resolution No. 2025-R-030: A Resolution of the City Council of the City of Gridley adjusting compensation for management, mid-management, confidential and unrepresented employees
Mayor Farr recused himself and stepped down from the dais.
ROLL CALL
Motion: Roberts
Second: Johnson
Action: approve Resolution 2025-R-029 and Resolution 2025-R-030 Ayes: Roberts, Calderon, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Recused: Farr
Motion passed, 4-0-1 (Farr recused)
3. PG&E Planned Outage – Informational Item
City Staff to provide Council with an informational update on proposed outage Recommended Action(s):
a. Provide staff direction as necessary
City Administrator Elisa Arteaga presented the item and provided an update. She explained that, after multiple meetings with PG&E, staff has been working closely with the utility to find a solution that best serves the City’s interests while still supporting PG&E’s required work. Administrator Arteaga noted that public notices were sent out indicating a possible 12-hour power outage on December 18th. She stated for the record that she chose to notify the public early—while discussions with PG&E were still ongoing—so residents could begin to prepare for a worst-case scenario.
Administrator Arteaga informed the Council that City infrastructure, including City wells, will operate on backup generators and will not be affected by the planned outage. She added that, after reviewing options for either a 12-hour outage or a possible 4-hour outage, both the Police and Fire Departments agreed that a daytime outage would best support public safety operations.
She also reported that another meeting between PG&E and the City is scheduled for Tuesday, December 2nd. She requested direction from the Council on whether staff should pursue options for 12-hour outage with or without backup generation or a 4-hour outage without generation, depending on the costs provided.
Justin Kern, GUSD Superintendent, addressed the Council and stated that a waiver to excuse the GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-1-25 Page 4 of 5 school day would likely not be granted. He requested that, in the event of a 4-hour disruption without generation, the hours of 1–5 p.m. be considered.
Following discussion, the Council directed City staff to obtain estimates for backup generation and a motion was made and carried authorizing the City Administrator to execute any necessary agreements with PG&E, provided the costs and terms align with the direction given at tonight’s meeting.
ROLL CALL
Motion: Roberts
Second: Johnson
Action: authorize City Administrator to execute any necessary documents with PG&E Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
COUNCIL COMMITTEE REPORTS
Councilmember Roberts reported the Winter Wonderland Parade was set for Wednesday, December 3rd.
Vice Mayor Johnson reported on his attendance at the Sutter Butte Flood Control Agency meeting.
Councilmember Sanchez congratulated the Gridley High School football team for their Section Championship.
CITY ADMINISTRATOR REPORTS
City Administrator Arteaga reported that there would be a Code Enforcement booth at the Winter Wonderland Parade.
DEPARTMENT UPDATE REPORTS
Fire Chief Chip Fowler provided a report for the Fire Department activities for November.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Energy Efficiency Contract Review 12/15/2025
Randolph Lot Use Agreement - GUSD 12/15/2025
Public Works – Sewer Grinder Repair 12/15/2025
Engineering – City Standards 1/20/2025
CLOSED SESSION –
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 12-1-25 Page 5 of 5
4. Pursuant to Government Code 54957.6: Conference with Labor Negotiator, Elisa Arteaga,
City Administrator, for discussion of progress of collective bargaining discussions with City Employee represented classes – IBEW
5. Decision to Initiate Litigation Cal. Code Section 54956.9(d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation.
Council went into closed discussion around 6:45 pm and came out at 7:11 pm with no reportable action.
ADJOURNMENT
With no other items left to discuss, Mayor Farr adjourned to the next regular meeting on December 15, 2025.
Approve: ____________________________
Elisa Arteaga, City Clerk
GRIDLEY CITY COUNCIL AGENDA: Special Meeting of 12-2-2025 Page 1 of 1 “Our purpose isto continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, andmeaningful objectives.”
CALL TO ORDER
Mayor Farr called the meeting to order at 6:00 pm
ROLL CALL
Present: Johnson, Roberts, Farr, Calderon, Sanchez
Absent: None
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Landon Little, Deputy City Attorney
Martin Pineda, Finance Director
Ruth Moreno, Recording Secretary
After attendance was confirmed, the Deputy City Attorney addressed the Council regarding the ongoing PG&E temporary outage issue, which the Council had previously been made aware of.
He explained that a Council decision was required that evening in order to move forward with PG&E the following day. He informed the Council that, if they declared the situation an emergency and then vote to hold an emergency meeting – they could meet one hour later to satisfy meeting law requirements.
ROLL CALL
Motion: Roberts
Second: Johnson
Action: Motion to declare emergency situation as defined in Cal. Gov. Code Section 54956.5(a)(1).
Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
Gridley City Council – Special City Council Meeting Mins Tuesday, December 2, 2025; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL AGENDA: Special Meeting of 12-2-2025 Page 1 of 1
ROLL CALL
Motion: Roberts
Second: Sanchez
Action: call an Emergency Meeting on December 2, 2025, at 7:00 pm for the purpose of discussing the planned PG&E power outage and providing direction to staff for the continued negotiation of the terms of the outage.
Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
COMMUNITY PARTICIPATION FORUM
The forum was opened and seeing no one was present to speak was closed.
CONSENT AGENDA - None
ITEMS FOR COUNCIL CONSIDERATION
1. Adopt the City of Gridley 6th Cycle Housing Element (2022–2030); City Council to review the 2022-2030 Housing Element
Recommended Action(s):
a. Determine the project is Categorically Exempt per the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3), the Commonsense Exemption; and
b. Adopt Resolution No. 2025-R-028: a Resolution of the City Council adopting the City of Gridley 6th Cycle Housing Element (2022–2030).
Principal Planner Christopher Smith presented the 2022–2030 Housing Element for adoption and introduced Cynthia Walsh from PlaceWorks, the consultant assisting with its preparation.
Cynthia provided an overview of the Housing Element, including state requirements and key components.
Smith noted that the Housing Element process began before his tenure and that PlaceWorks joined partway through the project. Due to significant delays—approximately three years behind schedule—PlaceWorks and staff worked quickly to complete the document and secure HCD approval.
GRIDLEY CITY COUNCIL AGENDA: Special Meeting of 12-2-2025 Page 1 of 1 After Council discussion, a motion was made to approve the 2022–2030 Housing Element.
ROLL CALL
Motion: Roberts
Second: Sanchez
Action: Determine the project is Categorically Exempt per the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3), the Commonsense Exemption; and Adopt Resolution No. 2025-R-028: a Resolution of the City Council adopting the City of Gridley 6th Cycle Housing Element (2022–2030).
Ayes: Roberts, Calderon, Farr, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
CLOSED SESSION – None
ADJOURNMENT
With no further items left to discuss, Mayor Farr adjourned to the regular meeting on December 15th, 2025.
Approve: ____________________________
Elisa Arteaga, City Clerk
Emergency Situation and Emergency Meeting Action Minutes Mayor Farr called the meeting to order at 7:00 pm.
ROLL CALL
Present: Johnson, Roberts, Calderon, Farr, Sanchez
Absent: None
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Todd Farr, Police Chief
Landon Little, Deputy City Attorney
Martin Pineda, Finance Director
Ryan Carlson, Electric Director (via phone)
Ruth Moreno, Recording Clerk
ITEM FOR DISCUSSION
1. PG&E Scheduled Power Outage
ROLL CALL
Motion: Johnson
Second: Roberts
Action: Staff directed to move forward with the 4-hour electric interruption on December 18, 2025, from 1:00 p.m. to 5:00 p.m.
Ayes: Roberts, Farr, Johnson, Sanchez, Calderon
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
Administration 530.846.3631
Finance/ Utilities 530.846.5695
Public Works/ Electric 530.846.3631
Fax 530.846.3229
City Council Agenda Item #3
Staff Report
Date: December 15, 2025
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: Review and Approval of Resolution No. 2025-R-032: A Resolution of The City Council of The City of Gridley Approving the Attestation of Veracity of the 2024 Power Source Disclosure Report, the 2024 Power Content Label and Submission of The Report to The California Energy Commission
Recommendation
City staff respectfully recommends that the City Council adopt a Resolution approving the attestation of veracity for the 2024 Power Source Disclosure Report and submission of the report to the California Energy Commission.
Background
Under State law (Public Utilities Code Sections 398.4 and 398.5), retail suppliers of electricity must annually (1) disclose the type of generation resources (e.g., hydroelectric, solar, natural gas etc.) provided to their customers in the form of a Power Content Label (“PCL”), and (2) report this same information, together with supporting documentation in verified form, to the California Energy Commission (“CEC”), in the form of a Power Source Disclosure Report (“PSD”). The intent of the report is to educate customers through the disclosure of accurate, reliable, and simple to understand information regarding the generation attributes of the energy being provided by their service provider. Gridley City staff annually collects generation and energy procurement data necessary to prepare the annual PSD Report. This report is filed with the CEC each year. In August 2025, staff compiled the annual PSD report.
The City’s Power Content Label is attached. The Label lists the percentages for the City’s energy mix.
The energy mix includes both renewable, carbon free, and some carbon-based energy. The City’s renewable and carbon free generation is better than the State average.
The City and Northern California Power Agency (“NCPA”) staff worked collaboratively to compile and present the numbers shown in the PSD and to confirm the accuracy and consistency of the data. This effort included cross checking numbers from the California Independent System Operator, NCPA generation metering, validations of market purchases from unspecified sources, and customer sales records. Through the process of cross checking by City staff, the City is assured that the PSD and PCL contain the most accurate information for the public.
Fiscal Impact
There is no fiscal impact related to the recommended action.
Compliance with City Council Strategic Plan or Budget Goals X Regular
Special
Closed
Emergency
This report is consistent with our efforts to comply with State requirements and to ensure that our community members are fully informed of all City activities and all budgetary and financial efforts.
Attachment
1. Resolution No. 2025-R-032
2. City of Gridley 2024 PSD Attestation and Power Content Label RESOLUTION NO.
2025-R-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRIDLEY APPROVING THE ATTESTATION OF VERACITY FOR THE 2023 POWER SOURCE DISCLOSURE REPORT, 2024 POWER CONTENT
LABEL AND SUBMISSION OF THE REPORT TO THE CALIFORNIA ENERGY COMMISSION WHEREAS, the City of Gridley owns and operates a publicly owned utility subject to certain laws and requirements of the State Legislature; and WHEREAS, Public Utility Code 398.4 and 398.5 establish a Power Source Disclosure (“PSD”) program that requires retail sellers of electricity to annually submit a power source disclosure report to the California Energy Commission; and WHEREAS, the Gridley Electric Utility is a retail seller of electricity as defined by the PSD Program and is therefore required to file a PSD report and post a Power Content Label; and WHEREAS, the governing body of a publicly owned utility must review and approve the PSD and veracity of an associated attestation submitted to the California Energy Commission; and
WHEREAS, Gridley staff prepared and submitted the 2024 Annual Power Source Disclosure Report to the Energy Commission in accordance with the timelines of the regulation; and
WHEREAS, the continued administrative action to review and submit the power source disclosure and related reports does not constitute a project under California Environmental Quality Act (“CEQA”) guidelines and is therefore exempt from further environmental review.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Gridley does hereby;
1. Find that continue administrative actions are exempt from CEQA and no further environmental review is needed.
2. Approve the attestation of veracity for the 2024 Power Source Disclosure Report, the Power Content Label and submission of the report to the California Energy Commission.
I HEREBY CERTIFY that the foregoing resolution was introduced, passed, and adopted by the City Council of the City of Gridley at a regular meeting held on the 15th, day of December, 2025, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ATTEST APPROVE
_________________________ __________________________
Elisa Arteaga, City Clerk Michael W. Farr, Mayor
2024 POWER CONTENT LABEL
City of Gridley Electric Department
CA Utility Standard Rate Average
Greenhouse Gas Emissions Intensity
(lbs of CO2e emitted per megawatt hour) 0 359
Electricity Sources
■ Renewables and Zero-Carbon Resources
■ Fossil Fuels and Unspecified Power
RPS Eligible Renewables 44% 45%
Biomass & Biogas 0% 2%
Geothermal 29% 5%
Eligible Hydroelectric 3% 2%
Solar 12% 23%
Wind 0% 14%
Large Hydroelectric 56% 10%
Nuclear 0% 11%
Emerging Technologies 0% 0%
Other 0% 0%
Natural Gas 0% 10%
Coal & Petroleum 0% 2%
Unspecified Power (primarily fossil fuels) 0% 22%
Total 100% 100%
Retail sales covered by retired unbundled RECs 0%
■ This label does not reflect compliance with the Renewables Portfolio Standard (RPS), which measures the use of tracking instruments called Renewable Energy Credits (RECs) over the course of multi-year compliance periods. RECs that are purchased separately from the renewable energy ("Unbundled RECs") can be used for RPS compliance, but they do not factor into the power mixes or GHG emissions intensities above. ■ GHG intensity figures exclude biogenic CO2 and emissions from geothermal sources and grandfathered imports of firmed-and-shaped energy. For detailed information about all GHG emissions from California's retail electricity suppliers, visit the CEC webpage at the link below.
■ Unspecified power is electricity purchased from a genericized pool on the open market. http://gridley.ca.us/government-anddepartments/departments/electric-department/ Want to learn more? Visit
https://www.energy.ca.gov/progr
ams-and-topics/programs/powersource-disclosure-program
City Council Agenda Item #4
Staff Report
Date: December 15, 2025
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: Americans with Disabilities Act Self-Evaluation and Transition Plan Award Recommendation
City staff respectfully recommend that the City Council authorize the City Administrator to execute the Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan with Disability Access Consultants, LLC (DAC) in the amount of $89,960.00.
Background
The ADA requires public agencies to evaluate their programs, services, activities, and facilities to ensure compliance with federal accessibility standards. Under Title II of the ADA, cities must prepare and maintain an ADA Self-Evaluation and Transition Plan to identify physical and programmatic barriers to accessibility and establish a prioritized schedule for barrier removal.
The City of Gridley does not currently have a comprehensive or up-to-date ADA Self-Evaluation and Transition Plan. As regulatory requirements, facility conditions, and public expectations evolve, the City must update its ADA compliance planning to ensure accessibility for all residents, visitors, and program participants. This plan will meet the requirements of Caltrans to be eligible for future roadway grant opportunities.
To complete this work, City staff issued a request for proposals (RFP) to qualified ADA consulting firms.
Two firms submitted proposals: Disability Access Consultants, LLC (DAC) and Accessibility Consulting Partners (ACP). A selection committee reviewed both proposals based on qualifications, municipal ADA experience, project approach, understanding of Title II requirements, and cost. After a comprehensive evaluation from the selection committee, DAC scored the highest and has been selected to perform the City’s ADA Self-Evaluation and Transition Plan. The evaluator scores were summed, and recommendation was given for the firm with the highest marks. The total possible points from the selection committee was 1500.
DAC ACP
1335 points 1115 points
Financial Impact
The total cost of the ADA Self-Evaluation and Transition Plan is $89,960.00. The full cost of this project is reimbursable through NCCSIF. The City of Gridley has a Risk Management Reserve Account that is held by NCCSIF. We have enough funds in there to cover the $89,960.00.
X Regular
Special
Closed
Emergency
No additional appropriations are required at this time. Completion of the ADA Transition Plan will assist the City in identifying long-term capital needs related to accessibility improvements, which will be incorporated into future budget cycles and grant-seeking efforts.
Compliance with City Council Strategic Plan or Budget Goals The City Council and City staff are committed to providing effective leadership while providing quality cost-effective local government services.
Attachments
Resolution 2025-R-033: a Resolution approve the supplemental appropriation for the ADA Self Evaluation Transition Plan
ADA Self-Evaluation and Transition Plan Contract
RESOLUTION NO. 2025-R-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRIDLEY APPROVING A SUPPLEMENTAL
APPROPRIATION FOR THE AMERICANS WITH DISABILITIES ACT (ADA) SELF-EVALUATION AND
TRANSITION PLAN
WHEREAS, the City of Gridley is required under Title II of the Americans with Disabilities Act (ADA) to maintain an ADA Self-Evaluation and Transition Plan; and WHEREAS, the City issued a Request for Proposals to qualified consulting firms to prepare the ADA Self-Evaluation and Transition Plan; and
WHEREAS, after review and scoring by the selection committee, Disability Access Consultants, LLC (DAC) received the highest overall rating and was recommended for award; and WHEREAS, the cost of services provided by DAC is $89,960.00; and WHEREAS, a supplemental appropriation is necessary to allocate funds for this project, with funding to come from Account 010-4310-53600 (Professional Services); and WHEREAS, this expense is reimbursable through the City’s NCCSIF Risk Management Reserve Account.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gridley hereby:
1. Approves a supplemental appropriation in the amount of $89,960.00 from Account 010-4020- 53600 (Professional Services) to fund the ADA Self-Evaluation and Transition Plan PASSED AND ADOPTED by the City Council of the City of Gridley on this 15 day of December, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVE:
________________________________ ________________________________ Elisa Arteaga, City Administrator Michael W. Farr, Mayor
CITY OF GRIDLEY PROFESSIONAL SERVICES AGREEMENT
FOR
THE AMERICANS WITH DISABILITIES ACT SELF-EVALUATION AND TRANSITION PLAN
This Agreement is entered into this day of December, 2025, by and between the City of Gridley, a California municipal corporation ("City"), and a California "S" corporation ("Consultant").
RECITALS
A. Consultant desires to perform and assume responsibility for the provision of professional ADA self-evaluation and transition plan consulting services required by the City on the terms and conditions set forth in this Agreement.
B. Consultant has presented a proposal for such services to the City, the scope of work of which is attached hereto and incorporated herein as Exhibit "A," and is duly licensed, qualified and experienced to perform those services.
C. Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Agreement is based on such independent investigation and research.
D. City desires to engage Consultant to render such services as set forth in this Agreement.
AGREEMENT
1. SCOPE AND TERM OF SERVICES.
1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services and incidental and customary work necessary to fully and adequately supply the necessary professional ADA self-evaluation and transition plan consulting services ("Services"). The Services are more particularly described in Exhibit "A."
1.2 Schedule of Services. The Services of Consultant are to commence upon execution of this Agreement by the City and shall be undertaken and completed in a prompt and timely manner, pursuant to the schedule outlined in the Scope of Work, more particularly described in Exhibit “A.”
2. FEES AND PAYMENTS.
2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "B."
2.2 Payment of Compensation. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub- Consultant contracts. Sub-Consultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed, and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.
Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
3. CHANGES.
3.1 The Parties may, from time to time, request changes in the scope of the Services of Consultant to be performed hereunder. Such changes, including any increase or decrease in the amount of Consultant's compensation and/or changes in the schedule must be authorized in advance by the City in writing. Mutually agreed changes shall be incorporated in written amendments to the Agreement.
4. RESPONSIBILITIES OF CONSULTANT.
4.1 Independent Contractor; Control and Payment of Subordinates. Consultant enters into this Agreement as an independent contractor and not as an employee of the City. Consultant shall have no power or authority by this Agreement to bind the City in any respect. Nothing in this Agreement shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Agreement.
4.2 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
4.3 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City staff, consultants and other staff at all
reasonable times. City agrees to work closely with Consultant's staff in the performance of Services and shall be available to Consultant's staff at all reasonable times. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the Services. Consultant shall notify City of any changes in staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance.
4.4 Warranty. Consultant agrees and represents that it is qualified to properly provide the Services set forth in Exhibit "A" in a manner which is consistent with the generally accepted standards of Consultant's profession. Consultant further represents and agrees that it will perform said Services in a legally adequate manner in conformance with applicable federal, state and local laws and guidelines.
4.5 Interest in Contract. Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder.
Consultant shall make all disclosures required by the City's conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant's duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this agreement, City determines and notifies Consultant in writing that Consultant's duties under this agreement warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.
4.6 Standard of Performance; Familiarity with Work
Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
Consultant warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
5. INSURANCE.
5.1 Time for Compliance. Consultant shall not commence Services under this
Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.
5.2 Types of Required Coverages. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Consultant in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance.
5.2.1 Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, with minimum limits of at least $1,000,000 per occurrence. Defense costs shall be paid in addition to the limits.
The policy shall contain no endorsements or provisions limiting coverage for (1) products and completed operations; (2) contractual liability; (3) third party action over claims; or (4) cross liability exclusion for claims or suits by one insured against another.
5.2.2 Automobile Liability: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol I) with minimum limits of $1,000,000 each accident.
5.2.3 Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
5.2.4 Professional Liability: Professional Liability insurance for errors and omissions with minimum limits of $1,000,000. Covered Professional Services shall specifically include all work to be performed under the Agreement.
If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.
5.3 Endorsements.
5.3.1 The policy or policies of insurance required by Sections 5.2.1Commercial General Liability and 5.2.2 Automobile Liability shall be endorsed to provide the following:
5.3.1.1 Additional Insured: The indemnified parties shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the Agreement.
5.3.1.2 Primary Insurance and Non-Contributing Insurance: This insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance.
5.3.1.3 Severability: In the event of one insured, whether named or additional, incurs liability to any other of the insureds, whether named or additional, the policy shall cover the insured against whom claim is or may be made in the same manner as if separate policies had been issued to each insured, except that the limits of insurance shall not be increased thereby.
5.3.1.4 Cancellation: The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.
5.3.1.5 Duties: Any failure by the named insured to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the indemnified parties.
5.3.1.6 Applicability: That the coverage provided therein shall apply to the obligations assumed by the Consultant under the indemnity provisions of the Agreement, unless the policy or policies contain a blanket form of contractual liability coverage.
5.3.2 The policy or policies of insurance required by Section 5.2.3 Workers' Compensation shall be endorsed, as follows:
5.3.2.1 Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
5.3.2.2 Cancellation: The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.
5.3.3 The policy or policies of insurance required by Section 5.2.4 Professional Liability shall be endorsed, as follows:
5.3.3.1 Cancellation: The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (I 0) days prior written notice shall be allowed for non-payment of premium.
5.4 Deductible. Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.
5.5 Evidence of Insurance. The Consultant, concurrently with the execution of the
Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
5.6 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time if the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement.
In the event that the Consultant's operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Work because of production lost during suspension.
5.7 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
5.8 Insurance for Subconsultants. All subconsultants shall be included as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured to the subconsultant's policies.
6. OWNERSHIP OF MATERIALS AND CONFIDENTIALITY.
6.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in plans, specifications, studies, drawings, estimates and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer devices, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City.
City shall not be limited in any way in its use or modification of the Documents and Data at any time, provided that any such use or modification not within the purposes intended by this Agreement shall be at City's sole risk.
6.2 Books and Records. Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three(3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures.
Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices in this Agreement.
Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.
6.3 Confidentiality. All Documents & Data are confidential, and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.
7. ACCOUNTING RECORDS.
7.1 Maintenance and Inspection. Consultant shall maintain and make available for inspection by the City and its auditor's accurate records of all its costs, disbursements and receipts with respect to any work under this Agreement. Such inspections may be made during regular office hours at any time until one (1) year after the final payments under this Agreement are made to the Consultant.
8. SUBCONTRACTING.
8.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
9. TERMINATION OF AGREEMENT.
9.1 Grounds for Termination. City may, by written notice to Consultant, terminate all or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.
9.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
9.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
10. GENERAL PROVISIONS.
10.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
City:
City of Gridley
685 Kentucky Street
Gridley, CA 95948
Attn: Elisa Arteaga, City Administrator
Consultant:
Disability Access Consultants, LLC
2862 Olive Highway, Suite D
Oroville, CA 95966
Attn: Barbara Thorpe, President
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
10.2 Indemnification. To the fullest extent permitted by law, Consultant shall indemnify and hold the City, its elected officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss,
damage or injury, in law or equity, to property or persons, including wrongful death, in any manner to the extent caused by the sole negligence, recklessness or willful misconduct of Consultant, its officials, officers, employees, agents, subcontractors and subconsultants, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses, except such loss or damage which was caused by the active negligence, sole negligence, or willful misconduct of the City.
Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its elected officials, officers, employees, agents or volunteers.
I0.3 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules, regulations and ordinances in any manner affecting the performance of the Project or the Services, including without limitation City business license requirements and all Cal/OSHA requirements, and shall give all noticesrequired by law.
10.4 Prohibited Interests. Consultant covenants that neither it, nor any of its employees, agents, contractors or subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Agreement, nor any other interest which would conflict in any manner or degree with the performance of the Services hereunder.
10.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.
If the Services are subject to the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws.
10.6 Equal Opportunity Employment. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person's race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship or sexual orientation.
10.7 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
10.8 Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorneys' fees and all other costs of such action.
10.9 Assignment or Transfer. Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of the City, which will not be unreasonably withheld. Provided, however, that claims for money due or to become due Consultant from the City under this Agreement may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer, whether voluntary or involuntary, shall be furnished promptly to the City.
10.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.
10.11 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
10.12 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
10.13 Entire Agreement. This Agreement constitutes the entire agreement between the Parties relative to the Services specified herein. There are no understandings, agreements, conditions, representations, warranties or promises with respect to this Agreement, except those contained in or referred to in the writing.
10.14 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Butte County.
10.15 Time of Essence. Time is of the essence for each and every provision of this Agreement.
10.16 Interpretation. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party.
10.17 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
10.18 Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement and bind each respective Party.
10.19 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
10.20 Counterparts. This Agreement may be signed in counterparts, each of whichshall constitute an original.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of theday and year first above written.
CITY OF GRIDLEY Disability Access Consultants, LLC
By: _
Elisa Arteaga
City Administrator
By:
Barbara Thorpe
President
Attest:
By:
City Clerk
Approved as to Form:
By:
___________________________
City Attorney
City Council Agenda Item #5
Staff Report
Date: December 15, 2025
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: Gridley Feather River Sewer Crossing – Contract Amendment Recommendation
City staff respectfully recommend that the City Council authorize the City Administrator to execute a no cost amendment to task order 16-607-206 with Bennett Engineering Services (BENEN) to adjust budget allocation to tasks within the contract and submission of an amendment for grant extension and scope reallocation to California Water Boards Department of Financial Assistance.
Background
The City of Gridley is currently undertaking the Feather River Sewer Crossing Project, funded through the Clean Water State Revolving Fund (CWSRF) Planning Program. The planning grant for the project totals $1,305,000, with approximately $520,000 remaining.
Bennett Engineering (BENEN) is under contract to complete the planning, environmental compliance, permitting, and preliminary design for the proposed replacement sewer crossing. The project has advanced significantly through environmental review and early technical work. Required permits have been secured. The Initial Study/Mitigated Negative Declaration (IS/MND) has been adopted by the City, and all federal and state biological consultations have been completed.
Despite these accomplishments, early engineering evaluations identified substantial geotechnical uncertainty in the subsurface conditions beneath the Feather River, which directly affects the feasibility of the preferred construction method. A technical memorandum prepared by Bennett Trenchless raised concerns about soil conditions at the crossing location and concluded that micro-tunneling is the only potentially viable trenchless option, but it carries significant geotechnical risk. The feasibility of microtunneling across the full river width cannot be confirmed without additional subsurface investigations in the river.
In response to these concerns, City and BENEN staff met with Water Board staff to discuss the need for a high degree of confidence in the selected alternative prior to advancing into more detailed design.
During these consultations, it was determined that additional exploratory borings within the river channel are necessary to verify the presence of soil strata suitable for micro-tunneling. The City has already initiated these efforts, and land based and initial river borings have been drilled. However, because the geotechnical results will directly influence the selection of the feasible alternative, BENEN has placed the Draft Feasibility Study on hold pending completion of the additional investigations.
Results are expected in the next quarter; however, the preliminary results indicate there isn’t sufficient thickness in a layer of suitable material to safely bore under the river at the desired depth. Alternatives for a deeper boredom or revisiting other options must be explored to determine what is economically feasible.
X Regular
Special
Closed
Emergency
The uncontrollable delays in acquiring essential geotechnical data have prevented BENEN from starting design. Without confirmation that the construction method is feasible, advancing design would not be technically sound or cost-effective. For these reasons, staff recommends amending the existing contract to (1) allocate budget for the additional environmental required to obtain the extra geotechnical boring needed to determine project feasibility and (2) revise the design scope such that BENEN will complete only the 30% design level, rather than proceeding toward 90% design, reallocating budget to Project Feasibility and Environmental Documents Tasks.
Financial Impact
Approval of this amendment will not increase the funding for the contract, but instead re-allocate funds for reevaluation of feasibility, 30% design of a different alternative, and a more thorough constructability review of the alternatives in order to find the most cost effective and constructable project prior to proceeding to the next stage of design and submission of a construction grant application. The table below shows the recommended budget transfer to complete the work.
Task
Current
Budget Budget Remaining Today
Requested
Transfer
Revised
Budget
Task 03 - Project Feasibility
Study and Report $124,843.00 $15,896.57 $60,000.00 $75,896.57 Task 04 - Plans and
Specifications $402,433.00 $396,697.34 $(90,000.00) $306,697.34 Task 05 - Environmental
Documents $242,066.00 $ (723.70) $30,000.00 $29,276.30
Contract billing rate for this task order will be revised to the current City Engineering rates for FY25/26.
Compliance with City Council Strategic Plan or Budget Goals The City Council and City staff are committed to providing effective leadership while providing quality cost-effective local government services.
Attachments:
- Amendment #3 - BENEN Contract Budget Transfer Request Form - Memorandum Request for Amendment #2 to DFA for Feather River Sewer Crossing -Agreement No.: SWRCB0000000000D190102400
TASK DESCRIPTION BUDGET
BALANCE
REMAINING
REQUESTED
TRANSFER
REVISED
BUDGET
* BILLED
TO-DATE
BUDGET
REMAINING ADDITIONAL EXPLANATION
Task 01 - Project Administration
Labor $ 87,920.00 $ 38,195.60 $ - $ 87,920.00 $ 49,724.40 $ 38,195.60 Expense $ 1,000.00 $ (700.07) $ - $ 1,000.00 $ 1,700.07 $ (700.07) Consultant $ - $ (1,656.24) $ - $ - $ 1,656.24 $ (1,656.24) SUBTOTAL 88,920.00$ 35,839.29$ -$ 88,920.00$ 53,080.71$ 35,839.29$ Task 02 - Assessment of Existing Conditions
Labor $ 69,491.00 $ 21,050.95 $ - $ 69,491.00 $ 48,440.05 $ 21,050.95 Expense $ 1,460.00 $ 1,128.98 $ - $ 1,460.00 $ 331.02 $ 1,128.98 Consultant $ 297,286.00 $ 39,003.68 $ - $ 297,286.00 $ 258,282.32 $ 39,003.68 SUBTOTAL 368,237.00$ 61,183.61$ -$ 368,237.00$ 307,053.39$ 61,183.61$ Task 03 - Project Feasibility Study and Report
Labor 50,671.00$ (4,710.75)$ 70,000.00$ $ 120,671.00 55,381.75$ 65,289.25$ Expense $ 650.00 $ 572.72 $ - $ 650.00 $ 77.28 $ 572.72 Consultant 73,522.00$ 20,034.60$ (10,000.00)$ $ 63,522.00 53,487.40$ 10,034.60$ SUBTOTAL 124,843.00$ 15,896.57$ 60,000.00$ 184,843.00$ 108,946.43$ 75,896.57$ Task 04 - Plans and Specifications
Labor $ 280,477.00 $ 276,802.00 $ (10,000.00) $ 270,477.00 $ 3,675.00 $ 266,802.00 Expense $ 800.00 $ 717.34 $ - $ 800.00 $ 82.66 $ 717.34 Consultant $ 121,156.00 $ 119,178.00 (80,000.00)$ $ 41,156.00 $ 1,978.00 $ 39,178.00 SUBTOTAL 402,433.00$ 396,697.34$ (90,000.00)$ 312,433.00$ 5,735.66$ 306,697.34$ Task 05 - Environmental Documents
Labor $ 51,862.00 $ 11,470.00 $ - $ 51,862.00 $ 40,392.00 $ 11,470.00 Expense $ 1,500.00 $ 1,500.00 $ - $ 1,500.00 $ - $ 1,500.00 Consultant $ 188,704.00 $ (13,693.70) $ 30,000.00 $ 218,704.00 $ 202,397.70 $ 16,306.30 SUBTOTAL 242,066.00$ (723.70)$ 30,000.00$ 272,066.00$ 242,789.70$ 29,276.30$ Task 06 - Construction Funding Application
Labor $ 37,813.00 $ 37,813.00 $ - $ 37,813.00 $ - $ 37,813.00 Expense $ 650.00 $ 650.00 $ - $ 650.00 $ - $ 650.00
Consultant $ 4,416.00 $ 4,416.00 $ - $ 4,416.00 $ - $ 4,416.00 SUBTOTAL 42,879.00$ 42,879.00$ -$ 42,879.00$ -$ 42,879.00$ TOTAL: 1,269,378.00$ 551,772.11$ -$ 1,269,378.00$ 717,605.89$ 551,772.11$ To be Charged at the current approved rates at the time of execution of this request form.
Please indicate your approval of this transfer by your signature below:
Elisa Arteaga Date
City of Gridley City Administrator
Budget Transfer Request -Amendment #3
Client: City of Gridley
Consultant: Bennett Engineering Services Inc (BENEN)
Project: Feather River Sewer Crossing
Date: 12/4/2025
P:\Proj\16607-206-Gridley-Feather River Sewer Crossing\00-ADMIN\Agreements\Working Docs\Amend 3 - Budget transfer\Copy of 16607-206 BENEN Budget Transfer Request_20251204 Page 1 of 1
MEMORANDUM
To: Matt Chambers, Water Resources Control Engineer
From: Elisa Artega, City Administrator
Date: 12/5/2025
Subject: Request for Extension, Budget Transfer, and revision of Scope Agreement No.: SWRCB0000000000D190102400
Project No.: C-06-8520-110
Background
This memorandum serves to provide a project update following further subsurface exploration and investigation associated with the selected alternative of micro-tunneling the new sewer line and request an extension of the grant along with a budget transfer re-allocating resources based on the findings of the supplemental sub-surface investigations.
Following the completion of the land and in-water geotechnical investigations that occurred in September and October 2025, the results indicated that no suitable soil layers for micro-tunneling appeared present above 100 feet in depth to safely cross under the Feather River at the most suitable location. In order to safely cross the river, the shafts and tunneling would have to occur at a significantly lower elevation. This lower of the elevation increases the potential construction costs significantly. The proposed path forward is to evaluate previously eliminated alternatives such as rerouting the line and crossing on the existing bridge one mile to the north, and to meet with tunneling and boring construction entities and manufactures (industry) to better evaluate the constructability of the alternatives given the now available geotechnical data. The findings of the geotechnical investigations will cause the project to ultimately produce a new Amended Project Report including potentially a new alternative selection prior to the initiation of any final design work. Additionally, the delay and costs associated with the revision of the report, the constructability review, and the selection of alternatives will only leave sufficient funding to complete a 30% design under the current grant.
Project Extension
Currently the grant has a revised Final Disbursement Date of August 27, 2026. Following the in-river drilling, and levee drilling that occurred in the Fall of 2025, we are requesting a revised schedule including a final disbursement date of January 30, 2029. The proposed revised schedule is provided below based on the need for additional alternative analysis, and further investigation into the project constructability prior to a selection of alternative and progression of design.
Draft
Milestone Phase Approximate Date of
Completion
Environmental and
Permitting
Planning Spring 2022- Spring 2023
Planning Grant
Amendment Award
Planning Summer 2023
Additional
Geotechnical Borings
Planning Fall2023 2025
Amended Project
Report
Planning Fall 2023 2026
30% Plans &
Specifications
Planning Spring 2024 Spring 2027
Environmental
Documents-Revisions
Planning Spring 2024 Spring 2027
Submit Application
for Construction
Planning Spring 2024 Fall 2027
60%, 90%, Bid Set
Plans &
Specifications
Construction Spring 2025 Spring 2029
Project Construction Construction Summer 2025 Summer 2029 Project Completion Construction Spring 2026 Summer 2030 Budget Transfer Request
No additional funds are being requested to proceed along with the revised schedule. A budget transfer is being requested to re-allocate money from the Task 4 “Plans and Specifications” to the task 3 “Project Report” task and the task 5 “Environmental Documents” Given the potential for change to the project with the alternatives being evaluated. The following table outlines the in-project budget revisions being requested to allow for thorough review of alternatives including their constructability and the development of a 30% design.
Task Current Budget Budget Remaining
Today Requested Transfer Revised Budget
Task 03 - Project Feasibility
Study and Report
$124,843.00 $15,896.57 $ 60,000.00 $75,896.57
Task 04 - Plans and
Specifications
$402,433.00 $396,697.34 $(90,000.00) $306,697.34
Task 05 - Environmental
Documents
$242,066.00 $(723.70) $30,000.00 $29,276.30
Revision of Scope of Work
Given the findings of the supplemental sub-surface geotechnical investigations that occurred in September and October of 2025, we are requesting the revision of the scope of work to reflect only the completion of “30% plans and specifications” under the existing funding agreement.
This will allow for a more comprehensive constructability review and ensure that the selected alternative is able to move forward in Final Design and Construction under a Construction Funding Grant.