GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 5-18-26 Page 1 of 4 “Our purpose isto continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.” The Public is encouraged to attend and participate in person. Comments from the public on agenda items will be accepted until 4 pm on May 18th, 2026, via email to [email protected] or via the payment/document drop box at Gridley City Hall and will be conveyed to the Council for consideration.
You may view using the following link, ID, and passcode:
https://us06web.zoom.us/j/81178090113?pwd=VuJG8EEwrPSDeMSdqKyf9CSVSEX6Li.1 Passcode:437260
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CALL TO ORDER - Mayor Farr
ROLL CALL
PLEDGE OF ALLEGIANCE – Councilmember Sanchez
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES
Oath of Office
o Ryan Carlson, Electric Director
o Jerry Cox, Public Works Director
COMMUNITY PARTICIPATION FORUM - Members of the public may address the City Council on matters not listed on the agenda. The City Council may not discuss nor take action on any community participation item brought forward by a member of the community. Comments are requested to be limited to three (3) minutes.
CONSENT AGENDA
1. Council Meeting Minutes
City Council to review and approve City Council minutes Recommended Action(s):
Gridley City Council – Regular Meeting Agenda
Monday, May 18th, 2026; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 5-18-26 Page 2 of 4 a. Approve regular City Council meeting minutes dated April 20th and May 4th, 2026
2. GASB 75 Actuarial Valuation Services
City Council consideration of the proposal from MacLeod Watts to conduct the actuarial valuation of the City of Gridley’s Other Post-Employment Benefits (OPEB) liability, as required under GASB 75.
Recommended Action(s):
a. Approve the proposal from MacLeod Watts in an amount not to exceed $5,000 b. Authorize Finance Director to execute necessary documents
INFORMATIONAL ITEM
3. 110 Virginia Street and 390 Virginia Street Receivership City Council to receive a verbal update from City Attorney Galyean regarding receivership matters at 110 Virginia Street and 390 Virginia Street
Recommended Action(s):
a. Receive staff update
ITEMS FOR CONSIDERATION
4. Energy Services Group (ESG) Agreement Renewal
City Council consideration of renewing the professional services agreement with Energy Services Group (ESG) for the continued delivery of energy efficiency programs to City residents.
Recommended Action(s):
a. Approve the renewal of the professional services agreement with ESG b. Authorize the City Administrator to execute all necessary documents
5. Energy Efficiency Programs
City Council to review the proposed Energy Efficiency Programs and Utility Assistance Program
Recommended Action(s):
a. Authorize implementation of the new energy efficiency and utility assistance programs as presented; or
b. Provide direction to staff regarding any desired changes GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 5-18-26 Page 3 of 4
6. Safe Streets for All Grant Application
City Council consideration of Resolution No. 2026-R-015, authorizing the City Administrator to submit an application to the U.S. Department of Transportation’s Safe Streets and Roads for All (SS4A) Grant Program
Recommended Action(s):
a. Approve Resolution No: 2026-R-015
b. Authorize City Administrator to execute all necessary documents
7. SB 1 Project List (FY 26/27)
City Council to review and adopt Resolution 2026-R-016, a Resolution of the City of Gridley approving the Fiscal Year 2026–2027 SB 1 project list and authorizing the City Administrator to include the identified projects in the Capital Improvement Program (CIP) budget to be funded with Road Maintenance and Rehabilitation Account (RMRA) revenues Recommended Action(s):
a. Approve Resolution 2026-R-016
8. Topographic Survey - Electric Department Maintenance Yard City Council consideration of awarding a contract to Robertson Erickson Civil Engineers and Surveyors for a topographic survey of the Electric Department’s Maintenance Yard for an amount not to exceed $7,500
Recommended Action(s):
a. Award contract to Robertson Erickson Civil Engineers and Surveyors b. Authorize City Administrator to execute necessary documents COUNCIL COMMITTEE REPORTS - Brief reports on conferences, seminars, and meetings attended by the Mayor and City Council members, if any.
CITY ADMINISTRATOR REPORTS - Brief updates and reports on conferences, seminars, and meetings attended by the City Administrator, if any.
DEPARTMENT UPDATE REPORTS - Brief updates and reports on City services as it pertains to each department, if any.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Noise Ordinance Amendment 6/1/2026
Firework Ordinance Amendment 6/1/2026
GRIDLEY CITY COUNCIL AGENDA: Regular Meeting of 5-18-26 Page 4 of 4 Planning Department Strategic Planning Session 6/1/2026 Administration Department Strategic Planning Session 6/1/2026 Recreation Department Strategic Planning Session 6/1/2026 CLOSED SESSION - None
ADJOURNMENT – adjourning to a regular meeting on June 1, 2026 NOTE 1: POSTING OF AGENDA- This agenda was posted on the public bulletin board at City Hall at or before 6:00 p.m., May 15th, 2026. This agenda along with all attachments is available for public viewing online at www.gridley.ca.us and at the Administration Counter in City Hall, 685 Kentucky Street, Gridley, CA.
NOTE 2: REGARDING UNSCHEDULED MATTERS – In accordance with state law, it shall be the policy of this Council that no action shall be taken on any item presented during the public forum or on unscheduled matters unless the Council, by majority vote, determines that an emergency situation exists, or, unless the Council by a two-thirds vote finds that the need to take action arose subsequent to the posting of this agenda.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 4-20-26 Page 1 of 7 “Our purpose isto continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.”
CALL TO ORDER
Mayor Farr called the meeting to order
ROLL CALL
Present: Roberts, Calderon, Johnson, Farr, Sanchez
Absent: None
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Todd Farr, Police Chief
Landon Little, Deputy City Attorney
Martin Pineda, Finance Director
Jerry Cox, Public Works Director
Ryan Carlson, Electric Department
Christopher Smith, Principal Planner
Jason Dyer, Fire Chief
Carmen Santana, Deputy City Clerk
PLEDGE OF ALLEGIANCE –
Councilmember Roberts led the Pledge of Allegiance.
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES - None
COMMUNITY PARTICIPATION FORUM
The community forum was opened, and seeing as no one was present to speak, was closed.
CONSENT AGENDA
1. Council Meeting Minutes
City Council to review and approve City Council minutes Recommended Action(s):
Gridley City Council – Regular Meeting Minutes
Monday, April 20, 2026; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 4-20-26 Page 2 of 7 a. Approve special City Council meeting minutes dated March 16th and April 6th, 2026
b. Approve regular City Council meeting minutes dated April 6th, 2026
2. Temporary NCPA Commission Appointment
City Council to consider a letter temporarily appointing Electric Director Ryan Carlson as a voting member for the April NCPA Commission Meeting.
Recommended Action(s):
a. Appoint Electric Director Ryan Carlson as a voting member for the April NCPA Commission Meeting.
b. Authorize Mayor Farr to sign the appointment letter
3. Employment Agreement – City Administrator
Council to review and approve Resolution 2026-R-011: a Resolution of Gridley City Council adopting the amendment of City Administrator Employment Agreement Recommended Action(s):
a. Approve Resolution 2026-R-011: a Resolution of Gridley City Council adopting the amendment of City Administrator Employment Agreement b. Authorize Mayor to execute on behalf of the Gridley City Council
4. Employment Agreement – Public Works Director
Council to review and approve Resolution 2026-R-012: a Resolution of Gridley City Council adopting the Employment Agreement with Jerry Cox, Public Works Director Recommended Action(s):
c. Approve Resolution 2026-R-012: a Resolution of Gridley City Council adopting the Employment Agreement with Jerry Cox, Public Works Director d. Authorize Mayor to execute on behalf of the Gridley City Council
5. Employment Agreement – Electric Director
Council to review and approve Resolution 2026-R-013: a Resolution of Gridley City Council adopting the Employment Agreement with Ryan Carlson, Electric Director Recommended Action(s):
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 4-20-26 Page 3 of 7 e. Approve Resolution 2026-R-013: a Resolution of Gridley City Council adopting the Employment Agreement with Ryan Carlson, Electric Director f. Authorize Mayor to execute on behalf of the Gridley City Council Items number 1 and 5 were pulled from the consent calendar by Councilmember Sanchez.
ROLL CALL
Motion: Sanchez
Second: Roberts
Action: approve items 2, 3 and 4 on the consent agenda
Ayes: Calderon, Sanchez, Farr, Roberts
Noes: Johnson
Absent: None
Abstain: None
Motion passed, 4-1
ITEMS PULLED FROM CONSENT AGENDA
1. Council Meeting Minutes
City Council to review and approve City Council minutes Recommended Action(s):
c. Approve special City Council meeting minutes dated March 16th and April 6th, 2026
d. Approve regular City Council meeting minutes dated April 6th, 2026 Councilmember Sanchez stated that she pulled the item to seek clarification from the City Attorney regarding how the roll call vote was recorded. City Attorney Landon Little confirmed that the vote was clear as presented.
ROLL CALL
Motion: Sanchez
Second: Roberts
Action: approve items 1 as presented
Ayes: Calderon, Sanchez, Farr, Roberts, Johnson
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 4-20-26 Page 4 of 7
5. Employment Agreement – Electric Director
Council to review and approve Resolution 2026-R-013: a Resolution of Gridley City Council adopting the Employment Agreement with Ryan Carlson, Electric Director Recommended Action(s):
g. Approve Resolution 2026-R-013: a Resolution of Gridley City Council adopting the Employment Agreement with Ryan Carlson, Electric Director h. Authorize Mayor to execute on behalf of the Gridley City Council Councilmember Sanchez stated that she pulled the item to express her support for the Electric Director, acknowledging his hard work and the knowledge he brings to the City. She clarified that her vote was not a reflection of him personally. However, while the wage study results support the proposed compensation, she noted concerns raised by City residents regarding the contract amount and stated that she would respectfully vote no on the item.
Councilmember Calderon stated that he supports the employee, and the salary proposed.
ROLL CALL
Motion: Roberts
Second: Sanchez
Action: approve Resolution 2026-R-013, and authorize Mayor to execute on behalf of the Gridley City Council
Ayes: Calderon, Farr, Roberts
Noes: Johnson, Sanchez
Absent: None
Abstain: None
Motion passed, 3-2
INFORMATIONAL PRESENTATION
6. Expansion of Public Benefit Programs
Council will receive a presentation on potential programs related to energy efficiency and utility assistance initiates for Gridley residents
Recommended Acton(s):
a. Provide direction and feedback regarding the development and implementation of additional programs designed to increase participation in energy efficiency and utility assistance initiatives
Finance Director Martin Pineda presented potential programs that could be offered to City residents related to energy efficiency and utility assistance, funded through the Public Benefit GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 4-20-26 Page 5 of 7 Account, which has restricted allowable uses. The presentation included an overview of existing programs, as well as a brief introduction to several new program options. Pineda requested direction from the City Council on which programs they would like to prioritize.
Vice Mayor Johnson commented that he would prefer the assistance programs remain focused on essential needs, such as HVAC support and utility assistance for income-eligible residents.
Councilmember Sanchez emphasized the importance of ensuring income eligibility thresholds reflect the average income levels in Gridley. She also suggested exploring separate eligibility brackets for seniors. Additionally, Sanchez recommended including an option for applicants with green card status to provide alternative identification numbers in place of a Social Security number.
Following Council discussion, and with no public comment, the information was received. No formal action was taken at this time.
ITEMS FOR CONSIDERATION –
7. Steffen Estates Maintenance Assessment District
Council to consider approval of Resolution No. 2026-R-014: a Resolution of the Gridley City Council declaring the formation of maintenance assessment district no. 8 (Steffen Estates Subdivision) pursuant to the landscaping and lighting act of 1972 following proceedings under Article XIII D of the California Constitution
Recommended Action(s):
a. Confirm the Engineer’s Report for Maintenance Assessment District No. 8 (Steffen Estates Subdivision);
b. Determine that no majority protest exists pursuant to Article XIII D of the California Constitution;
c. Adopt the Resolution 2026-R-014: Forming Maintenance Assessment District No. 8; d. Levy the annual assessment for Fiscal Year 2026–2027 and authorize collection on the County tax roll
Following a previous City Council meeting at which the Resolution of Intention to establish a Maintenance Assessment District for Steffen Estates was approved, Principal Planner Smith presented the item. Smith explained that all required steps under Proposition 218 had been completed, and no majority protest was received in opposition to the formation of Maintenance Assessment District No. 8 for Steffen Estates.
Based on these results, Smith recommended that the City Council adopt Resolution No. 2026-R014, approving the Engineer’s Report, levying the annual assessment for Fiscal Year 2026/27, and authorizing collection of the assessment on the County tax roll.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 4-20-26 Page 6 of 7
ROLL CALL
Motion: Sanchez
Second: Johnson
Action: adopt Resolution No. 2026-R-014, approving the Engineer’s Report for Maintenance Assessment District No. 8 (Steffen Estates), levying the FY 2026/27 annual assessment, and authorizing its collection on the County tax roll
Ayes: Calderon, Farr, Roberts, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
8. Quota Park Addition Request
City Council to review a request from the Gridley Quota Club to install an archway along the pathway to the fountain, and to place a Little Library on the premises. The Little Library component would be done in partnership with the Friends of the Library Recommended Action(s):
a. Approve the Archway and Little Library additions as proposed Principal Planner Smith presented proposed improvements to Quota Park, including the installation of an archway along the fountain pathway and the addition of a Little Free Library on the park premises. He shared the submitted design and noted that the Quota Club has committed to maintaining both features. Smith recommended that the City Council approve the project, emphasizing its benefit to the community.
Councilmember Sanchez commented that she felt the project would be a great addition to the community.
ROLL CALL
Motion: Roberts
Second: Calderon
Action: approve the proposed improvements to Quota Park, including the archway and Little Free Library, as presented
Ayes: Calderon, Farr, Roberts, Johnson, Sanchez
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
COUNCIL COMMITTEE REPORTS
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 4-20-26 Page 7 of 7 Councilmember Roberts reported on his attendance at the Chamber of Commerce meeting in preparation for Red Suspenders Day.
Vice Mayor Johnson reported on his attendance at the Mosquito and Vector Control District meeting, as well as the Butte County Air Quality Management District meeting.
Councilmember Calderon shared that he is organizing an appreciation day for senior citizens.
CITY ADMINISTRATOR REPORTS
City Administrator Arteaga reported on various internal and external meetings, including ongoing discussions regarding the potential development of an Advanced Metering Infrastructure (AMI) system, as well as follow-up meetings related to grant opportunities the City is currently pursuing.
DEPARTMENT UPDATE REPORTS
Fire Chief Jason Dyer reported on Fire Station 74’s emergency response statistics for the month of March, as well as the department’s involvement in various local events, including Red Suspenders Day planning efforts and participation in Read Across America with Gridley schools.
Public Works Director Jerry Cox thanked the Council for the opportunity to serve as the official Public Works Director and provided updates on recent departmental activities.
Principal Planner Christopher Smith updated the Council on ongoing development projects within the City.
Electric Director Ryan Carlson also expressed his appreciation to the Council for the opportunity to serve as the official Electric Director and provided an update on current projects within the Electric Department.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Energy Efficiency Contract Review 5/4/2026
Randolph Lot Use Agreement - GUSD 5/4/2026
Planning Commission Ordinance Amendment 5/4/2026
Expenditure Reports 5/4/2026
CLOSED SESSION – None
ADJOURNMENT
With no other items left to discuss, Mayor Farr adjourned to the next regular meeting of May 4th, 2026.
Approve: _____________________________
Elisa Arteaga, City Clerk
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 5-4-26 Page 1 of 5 “Our purpose isto continuously enhance our community’s vitality and overall quality of life. We are committed to providing high quality, cost-effective municipal services and forming productive partnerships with our residents and regional organizations. We collectively develop, share, and are guided by a clear vision, values, and meaningful objectives.”
CALL TO ORDER
Mayor Farr called the meeting to order at 6:00 pm.
ROLL CALL
Present: Roberts, Calderon, Sanchez, Farr, Johnson
Absent: None
Arriving after roll call: None
Staff Present: Elisa Arteaga, City Administrator
Todd Farr, Police Chief
Landon Little, Deputy City Attorney
Martin Pineda, Finance Director
Ryan Carlson, Electric Director
Jerry Cox, Public Works Director
Christopher Smith, Principal Planner
Carmen Santana, Deputy City Clerk
Jamie Luevano, Recreation Manager
PLEDGE OF ALLEGIANCE
Vice Mayor Johnson led the Pledge of Allegiance.
PROCLAMATION – None
INTRODUCTION OF NEW OR PROMOTED EMPLOYEES
City Administrator Arteaga introduced the newly hired Recreation Manager, Jamie Luevano, who then introduced himself to the Council.
COMMUNITY PARTICIPATION FORUM
The community participation forum was opened, and seeing no one was present to speak, was closed.
CONSENT AGENDA
Gridley City Council – Regular Meeting Minutes
Monday, May 4th, 2026; 6:00 pm
Gridley City Hall, 685 Kentucky Street, Gridley, CA 95948 GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 5-4-26 Page 2 of 5
1. Council Meeting Minutes
City Council to review and approve City Council minutes Recommended Action(s):
a. Approve regular City Council meeting minutes dated March 16th , 2026
ROLL CALL
Motion: Roberts
Second: Johnson
Action: Approve consent agenda as presented
Ayes: Roberts, Calderon, Sanchez, Farr, Johnson
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
INFORMATIONAL ITEM
2. Butte County Behavioral Health Facility (Councilmember Sanchez) Councilmember Sanchez requested an informational update from City staff regarding the new Butte Co. Behavioral Health Facility
Recommended Action(s):
a. Receive staff update
Councilmember Sanchez opened the item, noting recent community activity on social media and requesting an informational update from City staff.
Principal Planner Christopher Smith delivered a PowerPoint presentation on the new Butte County Behavioral Health facility, outlining its purpose and the services it will provided to residents of Gridley and neighboring jurisdictions. He explained that while these services are already available in the City of Gridley, a larger facility is needed to expand services and accommodate additional staff.
Councilmember Calderon expressed his support for the project and shared insights based on his three years of service on the Butte County Behavioral Health Advisory Board.
Councilmember Sanchez sought clarification that the facility will serve Medi-Cal patients rather than Medicare patients, as presented.
Vice Mayor Johnson asked follow-up questions regarding the services to be provided and whether the facility would function as a holding facility. City staff clarified that it is not intended to serve as a holding facility.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 5-4-26 Page 3 of 5 Following Council discussion, the City Council received and accepted the informational report. No formal action was necessary.
ITEMS FOR CONSIDERATION
3. Planning Commission Vacancy
Council to review Planning Commission letter of interest and consider appointment to the vacant seat
Recommended Action(s):
a. Receive and file the letter of interest submitted for the one Planning Commission vacancy
b. Consider and make appointments to fill the vacant Planning Commission seat City Administrator Arteaga informed the Council that an additional letter of interest was received after the previous appointment of two Planning Commissioners. With one vacancy still remaining, she recommended that Council review the attached application and consider making an appointment.
Applicant Paige Williams-Emery addressed the Council and responded to questions from Councilmember Sanchez regarding the other professions listed on her application and her ability to commit to serving as a Planning Commissioner. Ms. Williams-Emery confirmed that her schedule would not be an issue.
Councilmember Calderon asked for clarification regarding her response to a question about annexation on her application. Ms. Williams-Emery explained that she intended to convey that she would take the responsibility seriously and ensure she is well-informed before making decisions.
ROLL CALL
Motion: Calderon
Second: Sanchez
Action: Appoint Paige Williams-Emery as Planning Commissioner for a term of January 1, 2026 through December 31, 2029
Ayes: Roberts, Calderon, Sanchez, Farr, Johnson
Noes: None
Absent: None
Abstain: None
Motion passed, 5-0
COUNCIL COMMITTEE REPORTS
Councilmember Calderon reported on his continued work on Senior Citizen Appreciation Day.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 5-4-26 Page 4 of 5 Vice Mayor Johnson reported on recent meetings of the Butte County Air Quality Management District and the Butte County Association of Governments.
Councilmember Sanchez read City Engineer Dave Harden’s response to her request for an update on the Sports Complex and Feather River sewer crossing.
CITY ADMINISTRATOR REPORTS
City Administrator Arteaga reported on her recent meetings with Waste Management, Sister City Comala, and local water districts, as well as her attendance at the NCPA Legislative and Regulatory meeting in Washington, D.C. the previous week. She also provided a brief update that the City was not awarded a grant for an EV charging station and shared that staff have been holding recent budget meetings.
DEPARTMENT UPDATE REPORTS –
Fire Chief Jason Dyer reported on emergency response numbers for April for Fire Station 74 and provided an update on recent station activities, including training.
Principal Planner Christopher Smith reported that he also attended the meeting with the water districts and briefed the Council on ongoing development projects.
Public Works Director Jerry Cox reported on recent budget meetings, provided an update on the Highway 99 project, and shared photos of the installation of streetlights along the corridor.
Electric Director Ryan Carlson reported on current City electric operations and asked if the Council had any additional questions or concerns regarding the new Highway 99 streetlights.
POTENTIAL FUTURE CITY COUNCIL ITEMS - (Appearing on the Agenda within 30 days):
Energy Efficiency Contract Review 5/18/2026
Randolph Lot Use Agreement - GUSD 5/18/2026
Expenditure Reports 5/18/2026
Electric Budget Study Session 5/18/2026
Public Works Budget Study Session 5/14/2026
Police Department Budget Study Session 5/14/2026
Recreation Department Budget Study Session 5/14/2026
CLOSED SESSION
4. LIABILITY CLAIMS Cal. Gov. Code Section 54956.95(a): Claimant: Patricia Yarbrough; Agency Claimed Against: City of Gridley
Liability Claim: Claimant: Patricia Yarborough against City of Gridley for property damage. Claim denied 5-0.
GRIDLEY CITY COUNCIL MINUTES: Regular Meeting of 5-4-26 Page 5 of 5
5. LIABILITY CLAIMS Cal. Gov. Code Section 54956.95(a): Claimant: Jennifer Weiss; Agency Claimed Against: City of Gridley
Liability Claim: Claimant: Jennifer Weiss against City of Gridley (worker’s compensation).
Settlement approved 5-0. The City agrees to a waiver of recovery on the total paid on the claim of $12,734.
ADJOURNMENT
With no further items left to discuss, Mayor Farr adjourned to the next regular meeting on May 18th, 2026.
Approve: ____________________________
Elisa Arteaga, City Clerk
City Council Agenda Item #2
Staff Report
Date: May 18, 2026
To: Mayor and City Council
From: Finance Director, Martin Pineda
Subject: GASB 75 Actuarial Valuation Services – MacLeod Watts Recommendation
Staff respectfully request that the Mayor and City Council consider and approve the proposal for Actuarial Services for Government Accounting Standards Board Statements No. 75 Other PostEmployment Benefits (OPEB) for the amount not to exceed $5,000 and allow the Finance Director to sign the agreement with MacLeod Watts.
Background
GASB75 establishes comprehensive standards for measuring and reporting the costs and liabilities associated with other postemployment benefits (OPEB), requiring actuarial valuations to ensure transparency and accountability in financial reporting. The report measures the total OPEB liability, using reasonable assumptions regarding demographic and economic factors.
City of Gridley Finance staff has requested proposals by several firms for GASB 75 Actuarial Valuation Services. After careful review, Finance staff recommend accepting the proposal from MacLeod Watts.
Fiscal Impact
The cost will be budgeted for in the FY 2026-2027 budget.
Compliance with City Council Strategic Plan or Budget Goals The City Council and City staff are committed to provide the best possible financial practices and the highest possible transparency regarding all financial transactions.
Attachments
MW 2025 Proposal - City of Gridley
Regular
x Special
Closed
Emergency
Portland, OR • 503.419.0466 • www.macleodwatts.com
April 29, 2026
Mr. Miguel Chavez
City of Gridley
Business Services Supervisor
685 Kentucky Street
Gridley, Ca 95948
Re: Engagement Letter for OPEB Actuarial Valuation Services Dear Mr. Chavez:
We are sending this letter at your request proposing MacLeod Watts’s engagement to complete an actuarial valuation of other postemployment benefits (OPEB) liabilities for the City of Gridley. The valuation is to assist the City in ongoing compliance with GASB 75.
Although GASB 75 requires that updated calculations be prepared after the close of every fiscal year end, each valuation may be used for two years in the development of your plan accounting under GASB 75. This proposal provides quotes for the following projects:
1. Prepare a new actuarial valuation as of June 30, 2025. This valuation will serve as the foundation of the GASB 75 reporting described below.
2. Complete the FYE 2026 GASB 75 report (measurement date June 30, 2025)
3. Complete the FYE 2027 GASB 75 report (measurement date June 30, 2026) The data request for the June 30, 2025, valuation will include file(s) for gathering the employee data, a questionnaire about benefit eligibility and amounts, recent benefits paid, and copies of other documentation. Benefits to be valued will be based on current plan provisions.
Timing: This proposal covers more than one project. We anticipate completing the new valuation and FYE 2026 GASB 75 report in 40-45 days after receiving all requested data. The FYE 2027 GASB 75 report is expected to be completed within 20 days of receiving the year end data.
Fees: The fees we propose for this valuation cycle are shown on the next page.
Please let us know if you have any questions about the projects, timelines or fees quoted. We appreciate the opportunity to provide actuarial and consulting services to the City.
Cordially,
J. Kevin Watts, FSA, FCA, MAAA
Principal & Consulting Actuary
1. Scope of Services and Proposed Cost
Actuarial Valuation as of June 30, 2025 and FYE 2026 GASB 75 Report We will prepare an actuarial valuation of the City’s OPEB plan as of June 30, 2025. Because the plan is not funded through a qualifying trust, the valuation report will include all information required for the City’s FYE 2026 GASB 75 financial reporting, including the Total OPEB Liability, OPEB expense, deferred inflows and outflows of resources, sensitivity analysis, and required supplementary information.
Proposed fee: $5,000
FYE 2027 GASB 75 Report (Measurement Date June 30, 2026) We will prepare the GASB 75 accounting report for fiscal year ending June 30, 2027, using a rollforward from the June 30, 2025, valuation.
Proposed fee: $2,300
2. Explanation of Services
Requested Data
We issue secure data requests covering employee census, plan documentation, trust activity, contribution details, and other relevant items. Specifically, information typically includes:
• Census data for active employees, retirees, and dependents • Plan documents, resolutions, or communications describing the benefit provisions • Recent OPEB trust statements
• Audited financial statements
• Contribution information for premiums and trust deposits Data Review and Validation
Review participant, payroll, premium, and benefit payment data provided by the City. Perform reasonableness checks and reconciliation to prior valuation results and ACFR disclosures.
Communicate promptly with City staff regarding any data questions or inconsistencies.
Assumptions and Methods
Apply actuarial assumptions and methods consistent with GASB 75 and CalPERS/PEMHCA requirements.
Review economic and demographic assumptions for continued appropriateness. Document all assumptions and methods clearly in the actuarial valuation report. Actuarial assumptions and methodologies will be developed consistent with CalPERS CERBT requirements, as specified in the Scope of Services.
Valuation and Reporting
Calculate the total OPEB liability and related accounting amounts. Prepare all GASB 75 disclosures and RSI schedules in ACFR-ready format. Provide supporting schedules and explanations for audit and financial reporting purposes.
Review and Delivery
Deliver draft results for City review.
Address City and auditor comments.
Issue final actuarial valuation report and certifications no later than August 15 of each year.
Deliverables
GASB 75 Actuarial Valuation Report
ACFR-ready note disclosures and RSI schedules
OPEB expense and journal entry support
Actuarial certifications and Public Statements of Actuarial Opinion Explanation of Services
(continued)
Task Time for
MacLeod
Watts Elapsed Time
1 week 1 week Engagement letter/contract is signed by the Agency and senior actuary.
Lead actuary, analyst and Agency representatives discuss project overview/issues. 1 week 1 week Data request materials are sent to the Agency from actuarial analyst.
Data request materials are returned to MacLeod Watts analyst. 1 week 2 weeks Returned data is organized by analyst; if needed, subsequent questions asked. 1 week 3 weeks Organized data is coded by analyst and checked by actuaries 1 week 4 weeks Valuation results are used by analyst to draft the report & exhibits. 1 week 5 weeks Report exhibits & draft report are reviewed/edited by both senior actuaries. 3 days 6 weeks Remaining report edits made, reviewed by actuary and sent to Agency.
Lead actuary reviews draft report with Agency staff.
Description of Tasks
Varies - Agency's timing
Varies - Agency's timing
Varies - Agency's timing Once the Agency approves the report draft, MacLeod Watts will issue the final report.
3. Qualifications and Experience
Our firm provides actuarial services to over 300 California public agencies and has extensive experience preparing OPEB valuations and GASB 75 reports for cities, counties, and special districts.
We regularly perform valuations for PEMHCA plans, including minimum employer contribution arrangements and smaller plans with limited or no current retirees. Our reports are prepared in accordance with applicable Actuarial Standards of Practice and GASB guidance and are designed to integrate efficiently with annual financial reporting and audit requirements.
While delivering excellent professional services remains our top priority, we also take pride in being responsive to our clients and in communicating complex actuarial information in clear, understandable terms. While OPEB-related work comprises most of our practice, we also provide GASB 68 pension-related work, assist clients with strategies for “filling the gap” of their unfunded pension liabilities, provide help in redesigning existing retiree benefit programs, develop analysis for budget and planning, and complete other projects such as experience studies or longer-term risk projections.
The biennial valuations, contribution analyses, and GASB 75 reporting requested by the City fall squarely within our principal areas of practice. We do not anticipate any difficulties in completing the requested services, provided the plan continues to be well defined and complete member census data is available—as has been the case in prior valuations we’ve prepared for the City. ----------------------------------------------------------------------------------------------------------------------------------- If the fees and terms described above for this project(s) are acceptable, please sign and date below.
Accepted: ________________________________________ Date: ________________________ Printed Name: _____________________________________ Title: ________________________ Informational Item
Council Agenda Item #3
110 Virginia St and 390 Virginia St Receiverships Verbal Update From Attorney Galyean
City Council Agenda Item #4
Staff Report
Date: May 18, 2026
To: Mayor and City Council
From: Martin Pineda, Finance Director
Subject: Energy Services Group Contract Renewal
Recommendation
Staff respectfully request that the Mayor and City Council authorize the City Administrator to sign the agreement with Efficiency Services Group (ESG).
Background
Efficiency Services Group (ESG) proposes to continue providing comprehensive energy-efficiency (EE) program services to the City of Gridley. ESG has supported the City’s programs for over 20 years and will serve as the primary administrator responsible for program implementation, compliance, reporting, and customer engagement.
Under this Scope of Work, ESG will manage residential, commercial, and industrial rebate programs; operate a customer service hotline; process applications; maintain program data; and provide monthly activity reporting. ESG will also conduct field services, including audits, inspections, and customer site visits, to ensure program compliance and support customer participation.
ESG will prepare required annual reports in accordance with State regulations, track program budgets and energy savings, and ensure compliance with applicable legislative and California Energy Commission requirements. Additional responsibilities include oversight of third-party contractors, coordination with City staff, and representation of the City at Northern California Power Agency (NCPA) meetings.
The agreement also includes optional Direct Install programs for residential and commercial customers, providing turnkey installation of energy-efficient measures. ESG will administer these programs in coordination with the City, with installation services provided by a qualified partner. Pricing for Direct Install programs will be presented separately.
The proposed cost for program administration is $3,580 per month, which includes up to one day per month of field support. Additional field services are billed at $850 per day. Travel and related expenses are capped at $900 per month. Annual cost increases of 3% will begin in July 2027.
ESG may also assist the City with program expansion initiatives, including energy efficiency, electrification, and electric vehicle programs, as well as providing marketing and outreach support.
Approval of this agreement will allow ESG to continue delivering energy efficiency programs and services that support regulatory compliance, energy savings, and customer engagement within the City. x Regular
Special
Closed
Emergency
Fiscal Impact
No change to what the City currently pays per month. It will increase by 3% yearly starting July 2027.
Attachments:
ESG & Gridley PSA 3.31.26
1 PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (together with any exhibits, schedules, amendments or supplements hereto, the “Agreement”) dated ___________________, 2026 is between City of Gridley (Gridley) and Efficiency Services Group, LLC (ESG), an Oregon limited liability company.
RECITALS
Gridley wishes to engage ESG to render the services described in Exhibit A (the “Services”) regarding the administration and delivery of Gridley’s Energy Efficiency Incentive (EEI) program. ESG’s pricing (the “Compensation”) and payment terms are also provided in Exhibit A.
ESG wishes to render such services on the terms and subject to the conditions set forth in this Agreement.
NOW, THEREFORE, the parties agree as follows:
AGREEMENT
1. ENGAGEMENT OF ESG
In consideration for the Services and Compensation attached as Exhibit A, ESG shall render the Services on the terms and subject to the conditions hereinafter set forth.
2. PERFORMANCE STANDARD
ESG and any of its sub-contractors performing any portion of the Services shall be properly qualified, licensed, and equipped to perform such work and the obligations under this Agreement. In performing services under this Agreement, such persons shall meet at least the standards of professional skill, care, and judgment normally exercised by a professional in the performance of services similar to those contemplated by this Agreement.
3. MODIFICATION AND ASSIGNABILITY OF AGREEMENT
This Agreement contains the entire agreement between the parties, and supersedes all prior negotiations, representations or agreements, whether oral or written, related to the subject matter of this Agreement. This Agreement may not be enlarged, modified or altered except upon written agreement signed by the parties hereto. ESG may not subcontract or assign its rights (including the right to compensation) or duties arising hereunder without the prior written consent of Gridley. Unless the parties agree otherwise in writing, the subcontracting of any portion of the Services will not relieve ESG of responsibility for the Services.
2 4. TERM &TERMINATION OF AGREEMENT
Services under this Agreement will commence on the date of the agreement and will continue until terminated by either party.
This Agreement may be terminated as follows:
(a) Termination for convenience – Either Party may terminate this Agreement in whole or in part for convenience with 30 day’s written notice to the other. In such event, Gridley shall compensate ESG for any services completed hereunder for which it has not received payment, and for any costs directly attributable to the termination and for which ESG is not otherwise compensated. (b) Termination for cause – Either party may, in addition to any other rights or remedies it may have at law or in equity, terminate this Agreement if the other party breaches a material term of this Agreement and fails to cure such breach within 10 days after written notice of the breach.
5. PRICING ADJUSTMENTS
Gridley agrees that ESG’s pricing will be adjusted annually on the anniversary date of this agreement. Pricing for all services will be increased by 3.0 percent or the most recent Consumer Price Index (CPI-U) annual percentage increase for the West Region as determined by the U.S. Department of Labor’s Bureau of Labor Statistics, whichever is greater.
6. OWNERSHIP AND PUBLICATION OF MATERIALS
All reports, information, data, and other materials prepared by ESG pursuant to this Agreement shall be the property of Gridley, which shall have the exclusive and unrestricted authority to release, publish or otherwise use such materials, in whole or in part. No such materials developed under this Agreement shall be subject to copyright or patent in the United States or in any other country without the prior written approval of Gridley. Notwithstanding the foregoing, ESG may retain copies of materials it prepares pursuant to this Agreement for its own internal business purposes and furtherance of its professional knowledge.
7. REPORTS AND INFORMATION
ESG shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by Gridley to assure proper accounting for all project funds. ESG shall make such records available for audit purposes to Gridley or its authorized representative at reasonable times and on reasonable notice and shall retain such records for three years after the expiration of this Agreement.
3 8. INSURANCE
ESG warrants that it has obtained, and shall maintain, at its expense for the duration of this Agreement, automobile liability, and Commercial General Liability insurance coverage for its principals for the services to be performed hereunder. Such insurance shall include Commercial General Liability insurance with a minimum limit of at least $1,000,000 per occurrence; Hired and Non-Owned automobile liability insurance with a minimum limit of $500,000 per occurrence; and Worker’s Compensation in accordance with Oregon law.
ESG agrees to provide a certificate of insurance confirming the insurance requirements of this contract, and listing Gridley as an additional insured under the General Liability Policy for any and all liabilities of ESG arising out of or in any way related to the services that are the basis of this contract.
9. CONFLICT OF INTEREST
ESG warrants that it presently has no interest and shall not acquire any interest, direct or indirect, in the project to which the Services are related that would conflict in any manner or degree with the performance of the Services.
10. CONSTRUCTION AND VENUE
This Agreement shall be interpreted in accordance with and governed by the substantive and procedural laws of the state of California without regard to choice-oflaw principles. The parties irrevocably consent to the jurisdictions of the courts of the State of California or of the Eastern District Court of California for any action, suit, or proceeding in connection with this Agreement and waives any objection that they may now or hereafter have regarding choice of forum.
11. INDEMNIFICATION AND LIMITATION OF LIABILITY
ESG shall defend, indemnify and hold harmless Gridley and its affiliates and their respective directors, officers, agents and employees from and against claims, damages, losses and expenses, including, but not limited to, reasonable attorneys’ fees, whether at trial or on appeal (“Losses”), arising out of or resulting from the negligent or wrongful acts of ESG or its agents or employees in connection with this Agreement, but only to the extent such Losses are not caused by a party indemnified pursuant to this paragraph.
Gridley shall defend, indemnify and hold harmless ESG and its affiliates and their respective directors, officers, agents and employees from and against Losses arising out of or resulting from the negligent or wrongful acts of Gridley or its agents or employees in connection with this Agreement, but only to the extent such Losses are not caused by a party indemnified pursuant to this paragraph. 4 Notwithstanding anything in this Agreement to the contrary, in no event shall either party be liable to the other party or to any other indemnified party hereunder for any lost or prospective profits or any special, punitive, exemplary, consequential, incidental or indirect losses or damages, in tort, contract or otherwise, under or in respect of the Agreement or for any failure of performance related thereto howsoever caused, whether or not arising from such party’s sole, joint or concurrent negligence.
12. INDEPENDENT CONTRACTOR
In performing the Services ESG is acting solely as an independent contractor of Gridley and nothing in this Agreement is intended to create a partnership, joint venture, or any relationship of principal-agent, employer-employee, franchiser-franchisee, or masterservant between ESG and Gridley.
13. LEGAL FEES
In the event either party incurs legal expenses to enforce the terms and conditions of this Agreement, the prevailing party is entitled to recover reasonable attorney’s fees and other costs and expenses, whether the same are incurred with or without suit.
14. WARRANTY
The express warranties set forth in this Agreement, if any, are in lieu of all other warranties, and all other warranties, express or implied, are hereby disclaimed, including without limitation, and warranties of merchantability or fitness for a particular purpose.
15. NO THIRD PARTY BENEFICIARIES
ESG and Gridley are the only parties to this Agreement and are the only parties entitled to enforce the terms of this Agreement. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right, whether directly, indirectly or otherwise, to third persons.
16. FORCE MAJEURE
ESG shall not be held responsible for delay or default due to an unforeseeable cause beyond its control, including, but not limited to, fire, riot, acts of God, terrorist acts, or other acts of political sabotage, war, or other similar event.
17. COUNTERPARTS
This Agreement may be executed in several counterparts, which when taken together shall constitute one instrument.
5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above.
Gridley
By: _______________________________________ Date: __________________ Name, Title__________________________
City of Gridley
411 W Clay St
Gridley, CA 95482
and;
EFFICIENCY SERVICES GROUP, LLC
By: _______________________________________ Date: __________________ Miranda Boutelle, Chief Operations Officer
Efficiency Services Group, LLC
5625 NE Elam Young Pkwy, Suite 100
Hillsboro, OR 97214
6 EXHIBIT A
SCOPE OF WORK
Energy Programs Administration
Efficiency Services Group (ESG) has provided Energy Efficiency (EE) Program support to the City of Gridley (Gridley) for over 20 years. This program is designed to save energy, provide customer value and meet the tracking and reporting requirements of the Public Benefits (PB) Program established for publicly owned utilities under Public Utilities Code Section 385.
Office Support (Ongoing)
• Maintain program hotline to address customer/contractor inquiries regarding EE programs; the hotline will be staffed 8:00 am – 5:00 pm, Monday through Friday (except for major holidays) • Manage residential, commercial and industrial EE rebate program, including review of all customer/contractor rebate applications and project documentation to ensure compliance with program specifications and requirements
• Enter all customer rebates and project details into database • Provide Gridley with monthly activity reports which include:
- Program Summary and Number of Customers (current month, Year to Date, Program to Date)
- Measure Summary (current month)
- Customer/Measure Detail (current month)
- Customer Rebates (current month)
• Maintain all customer/contractor applications and required project documentation for EM&V and other compliance requirements. Data will be kept electronically.
Field Support (Ongoing)
• Provide all aspects of field support (audits/inspections) required to ensure Gridley’s programs are in compliance with requirements
• Provide basic technical guidance and assistance to customers and contractors participating in Gridley’s programs
• Maintain all field records and required project documentation. Data will be kept electronically. • Conduct on-site energy evaluation assistance (if needed) for larger customers to help determine potential energy efficiency projects and eligibility for participation in rebate programs • Perform residential customer site visits within Gridley service territory as requested to address the specific needs of customers regarding the management of their energy use. This may include customer inquiries regarding unusually high energy use and evaluations for potential participation in Gridley’s EE program.
7 Requests for field visits will be scheduled in a way that provides timely response to customer/contractor requests, while maximizing the use of the Field Specialist’s time. A Field Specialist will be available each month. Field support will be performed by knowledgeable, experienced Field Specialists. The City and ESG reserve the right to modify this practice based upon customer response and ease of administration. Any modification will be communicated in writing.
Reporting
ESG will complete and submit annual EE reports in compliance with SB1037 requirements on behalf of Gridley. ESG can assist with other reporting as requested.
Third-Party Contractor Oversight
If Gridley contracts with another entity to provide energy efficiency services in the City, ESG will provide oversight of the contractors, including:
• Review of contractor’s deliverables/responsibilities
• Review of contractor’s project documentation/reports submitted to Gridley to ensure that work is complete, accurate and compliant with program requirements • Coordinate with contractors and Gridley’s staff to resolve any questions or issues that arise Coordination with Gridley
ESG staff are available to meet with Gridley staff to report on program activity and address any questions or issues, as well as discuss future program developments.
Budget and Goal Tracking
ESG will track and report expenditures to Gridley to ensure that sector budgets are not exceeded, as well as track and report energy savings acquired and progress towards Gridley’s AB2021 goals.
NCPA Representation
ESG has been regularly attending NCPA Demand Management Work Group meetings on behalf of our NCPA client utilities for nearly 20 years. ESG staff, NCPA staff and other NCPA members are well known to each other. ESG will represent Gridley at the monthly NCPA Work Group meetings, as well as respond to inquiries from NCPA regarding Gridley’s EE programs.
Legislative Requirements
ESG stays current on existing and proposed legislation regarding PB funding, energy efficiency, and renewable programs to ensure that Gridley remains in compliance with requirements. ESG also stays current on the CEC’s reporting requirements, as well as any changes to reporting tools. ESG will provide Gridley with all data and draft narratives required to meet legislative/CEC reporting requirements for EE programs.
Energy Engineering Services
If ESG or the City deem it necessary to use technical specialists (engineering staff) for large commercial or industrial customers, fees for these services will be in addition to the standard fees listed above. ESG will obtain Gridley’s written approval prior to work beginning and the associated fees will be billed separately from the standard fees on ESG’s monthly invoice.
ESG Office Locations
ESG is headquartered in Hillsboro, Oregon. ESG staff maintain a presence in Gridley’s service area that allows them to address customer needs in a timely manner. 8 Implementation Timeline
ESG can continue delivery of these program services immediately upon execution of an Agreement with Gridley.
Pricing
Monthly fee for Energy Program Administration is $3,580 for the EE Program. This includes up to one day per month in Gridley by an ESG Field Specialist providing auditing, inspecting and high bill inquiry support services. If Gridley requests ESG’s presence in the service territory, or if ESG’s Field Specialist is required for more than one day per month, ESG will bill $850 per additional day spent in the field.
Travel/field expenses for NCPA Work Group attendance and field services in Gridley will be invoiced in addition to the Program Administration fee, will not be marked up, and will not exceed $900 per month.
Direct Install Programs
ESG has provided Direct Install programs to partner utilities for over 10 years. Programs are available for residential and commercial customers. These programs have been successful in helping utilities meet energy saving and strategic goals and are popular with customers.
For residential customers, the Direct Install program has been popular with customers and provided energy and water savings. It is also a great resource for renters and customers with fixed or limited income who are unable to participate in the standard rebate program due to financial constraints or the inability to make permanent changes to rental property. ESG will work with Gridley to determine how this program can best meet the needs of Gridley by providing energy and water savings and a positive experience for residential customers.
The commercial direct install program can help local businesses save energy and support the City’s strategic plan and vision. It has been popular with customers and supports efforts to meet energysavings targets.
As residential and commercial customer need changes over time, these programs can be adjusted to include new technologies and strategies to serve the customers and support the City’s goals, strategic objectives and strategic vision.
ESG will coordinate with Gridley to determine the scope and customers served, for example residential, commercial, small businesses, industrial, etc.
ESG will provide complete program administration, including:
• Coordinate with Gridley to sign customers up for the program • Direct installation of selected measures in eligible homes and businesses • Collect customer and site data
• Deliver marketing, educational, and customer relations collateral to explain benefits and applications of installed measures, promote other utility programs as requested, and strengthen relationships with customers; development of new collateral materials may be at additional cost, with prior approval by Gridley
• Complete program administration, including customer hotline, invoicing, reporting, inventory management and compliance
9 Gridley will be asked to provide the following:
• Coordinate with ESG to sign customers up for the program • Review and approval of marketing and customer relation materials • Provide identification badges issued by the City of Gridley Customer Eligibility
ESG will work with Gridley staff to determine customer eligibility criteria. Gridley Customer Service Representatives can refer customers to the program. ESG will coordinate with Gridley to finalize a strategy to approach customers and generate sign-ups for the program.
Direct Install Measures (DIMs)
ESG will work with Gridley to finalize the DIMs and quantities to be offered to customers through this program. ESG will make product recommendations to Gridley based on field installation experience and customer satisfaction feedback. In addition to the DIMs, EEAs will have the opportunity while in customer homes and businesses to promote Gridley’s EE and EV rebate programs as well as other related programs that could benefit the customer.
Reportable Energy Savings
Energy savings for the DIMs will be provided in ESG’s monthly EE reports.
Strategic Partner
ESG will serve as the program administrator. ESG will partner with RD Energy Solutions of 7333 SE Ellis St, Portland Oregon in the implementation of the program. RD Energy Solutions is the installation partner for our commercial and residential direct installation programs, including the current programs.
ESG and RD have partnered to implement EE programs for over twenty utilities in California and the Northwest.
Pricing
The fees for the DI Programs will be provided in a separate document and approved by Gridley staff prior to the completion of any work. Additional measures can be added to the program with prior approval.
Program Expansion
ESG will work with Gridley staff to develop new programs as needed. Energy efficiency, electric vehicle and electrification programs can support the City’s goals, strategic plan and vision.
Pricing
If needed, fees for the program expansion will be provided in a separate document and approved by Gridley staff prior to the completion of any work.
Marketing Support
ESG will provide program marketing materials such as flyers, bill inserts, program catalogs, social media content, digital marketing, newsletters and other materials as requested to support and promote Gridley’s Energy Efficiency programs or other strategic goals.
Strategic Partner
10 ESG is a wholly owned subsidiary of Pioneer Utility Resources, a communications cooperative that specializes in marketing and communications services for publicly owned electric and broadband utilities. ESG will work with their team to develop promotional materials.
Pricing
If needed, fees for the marketing support will be provided in a separate document and approved by Gridley staff prior to the completion of any work.
Income Qualification Services
ESG has provided income qualification services since 2020. The program allows Gridley customers to apply for funding through a digital application form.
Strategic Partner
ESG will serve as the program administrator and partner with the Sustainable Living Center (SLC) of 640 Water Center Dr Walla Wall, WA. 99362 for the implementation of the service. The SLC will review income documentation to ensure applicants meet LEU’s program requirements and eligibility. ESG has worked with SLC to provide this service to LEU for the entirety of its implementation.
Pricing
The price for this service is $50 per application.
Other Pricing Considerations
Annual Increase
Pricing for services will be adjusted annually on January 1. Pricing for all services will be increased by
3.0 percent or the most recent change in the Consumer Price Index (CPI-U) annual percentage increase for the West Region as determined by the U.S. Department of Labor’s Bureau of Labor Statistics for the previous twelve-month period, whichever is greater.
Taxes and Other Charges
Any use tax, sales tax, excise tax, duty, custom, inspection or testing fee, or any other tax, fee or charge of any nature whatsoever imposed by any governmental authority, on or measured by the transaction between ESG and the City shall be invoiced by ESG in addition to the price quoted in this SOW. In the event ESG is required to pay any such tax, fee or charge, the City shall reimburse ESG therefore or, in lieu of such payment, the City shall provide ESG at the time the Contract is submitted an exemption certificate or other document acceptable to the authority imposing the tax, fee or charge.
ESG reserves the right to modify rates due to the imposition of any new taxes imposed by state, county or local entities.
City Council Agenda Item #5
Staff Report
Date: May 18, 2026
To: Mayor and City Council
From: Martin Pineda, Finance Director
Subject: Energy Efficiency Programs
Recommendation
Staff respectfully request that the Mayor and City Council approve one of the following:
A) Authorize the new programs as well as the Utility Assistance Program/Application as presented B) Recommend a change to any or all programs presented
Background
Energy Efficiency programs are initiatives offered by the City of Gridley to its residents to encourage energy-saving measures. These programs aim to reduce energy consumption, lower utility bills and provide environmental benefits such as reduced greenhouse gas emissions.
New Programs to be offered:
HVAC Tune up
$600
Preventative maintenance service performed by a professional to ensure heating, ventilation and air conditioning systems operate efficiently.
Induction Cook Top (Gas to Electric)
$600
Cooking surface with electromagnetic field situated beneath the surface.
Not to be confused with an electric stove. An electric stove uses electricity to heat an element, either beneath glass top or directly on the cooktop in the form of a coil. The cooktop gets extremely hot and when a pot is placed the heat is transferred into it, with much of the heat being lost in the processes. An induction cooktop doesn’t heat the cooktop itself; it powers the electromagnetic field beneath the glass. When a pan is placed, the magnetic reaction causes the pan to heat up efficiently without ever heating the cooktop itself.
Electric Panel Replacements
$1,000
To support newly added electrical equipment, but they may also provide multiple added benefits including improved safety, higher efficiency, and lower maintenance costs. Panel replacement must include circuits dedicated to Level 2 EV Charger, Heat Pump Water Heater, Heat Pump HVAC, Induction Cooktop, Heat Pump Clothes Dyer, and a final building permit is required for the rebate.
x Regular
Special
Closed
Emergency
Shade Tree Program
$80
Shade from trees can help with energy costs by shading a home. They also beautify property, clean the air, provide oxygen, and reduce pollution. Tree placement would require approval from Public Works Director. This will reduce potential sidewalk damage in future years. Only approved trees will qualify, and a list will be produced if approved.
Duct Sealing w/Testing
$150
Tests ducts in a home for leaks and tests the whole system. Limits apply such as rebates up to 50% of the cost, newly installed ducts not eligible, must have Duct Seal Installation Certificate documentation, final invoice/receipt.
Heat Pump Water Heater (Electric to Electric and Gas to Electric) Electric to Electric - $1,000
Gas to Electric - $2,500
is an energy-efficient appliance that pulls heat from the surrounding air and transfers it to heat water. Unlike traditional water heaters that generate heat quickly, heat pump water heaters use electricity to move existing heat, making them significantly more efficient.
Two-Stage Heat Pump HVAC (Electric to Electric and Gas to Electric) Electric to Electric - $600
Gas to Electric - $1,500
An HVAC system that operates at two output levels (Low and High). A low stage speed is about 60-70% and higher speed is 100%, systems usually operate at the lower stage which is sufficient to maintain indoor temperatures during mild weather or small temperature fluctuations. eBike (Income Based)
$1,150
Electric bike (eBike) features an electric motor that assists you when pedaling. The motor is powered by a rechargeable battery mounted on the bike, which can be plugged into a standard 120V outlet. To be classified as an e-bike, the motor can only assist as you pedal and cannot propel you independently. Income will be determined by FPL percentage approved by council.
See attachedment for
FPL
Electric Vehicle (Income Based)
$3,000
A car or truck that is powered by an electric motor drawing energy from a rechargeable battery.
See attachedment for
FPL
EV Charger - Residential (Income Based)
$500
a device that delivers electrical energy to an electric vehicle to recharge the battery
See attachedment for
FPL
Gridley Income Qualified Utility Assistance Program up to $500 Must meet guidelines (see attached application) to be eligible. A new program to assist Gridley Utility residents for a once-a-year assistance.
See attachedment for
FPL
Fiscal Impact
Fiscal impact will be an increase to the public benefit fund and will be presented along with the upcoming budget. This will go towards rebates applied to customers’ utility accounts.
Attachments:
City of Gridley Utility Payment Assistance Application
2026 FPL
CITY OF GRIDLEY
Utility Assistance Program
Eligible customers with qualifying utility accounts may receive a One-Time Annual Utility Assistance Payment.
• Up to a $500 payment towards their Gridley Electric Utility Bill.
How to Apply:
1. Determine your eligibility using the chart on this page.
2. List all household members living in the home, including the age and last four digits of each member’s social
security number.
3. Must be at risk of services being shut off for non-payment.
4. Provide proof of eligibility using one of two options:
• Primary utility account holders who are enrolled in
one of the following programs are eligible for the
Utility Assistance Program (please provide proof of
enrollment):
• CalFresh/SNAP (Food Stamps)
• CalWorks (TANF, CAPI)
• Housing Assistance (SEC 8)
-or-
• Provide a copy of all of the following income
documents for EACH adult household member (if
applicable):
• Unemployment Benefits Letter,
accompanied by current Federal Tax
Return OR Affidavit of non-filing form.
• Current Federal Tax Return (Pages 1 and
2 with signatures) OR Tax Transcript.
• SSI benefits letter AND an affidavit of
non-filing form if you do not file taxes.
5. Sign and submit your document to:
• City of Gridley – City Hall
685 Kentucky Street, Gridley CA 95948
WHO IS ELIGIBLE?
You must be a current City of Gridley Utility
Customer and have a combined household
income less than the 200% Federal Poverty Level
based on your household size.
Household/
Family size
*200% FPL
1-2 $43,280
3 $54,640
4 $66,000
5 $77,360
6 $88,720
7 $100,080
8 $111,440
*Annual gross income as a percentage of the
Federal Poverty Level (FPL) as identified by the
Department of Health and Human Services (HHS).
2 PRIMARY ACCOUNT HOLDER/CUSTOMER ON ACCOUNT
Last Name First Name
Home Address City State Zip
Mailing Address (if different than above) City State Zip Telephone Gridley Utility Account Last 4 digits of SSN
HOUSEHOLD MEMBERS
List all persons living in the home including children under the age of 18. Provide the last 4 digits of the social security number for everyone in the household.
Name Last 4 of SSN Age
3 Income or program documentation
Documents sent to the city will NOT be returned. Please allow up to 30 days for processing. The Utility Payment will be reflected on the next bill after eligibility is verified.
Declaration and signature
I understand that the information provided on this application will be used to verify and determine eligibility for the Utility Payment Assistance Program. I hereby authorize the City of Gridley to verify the information provided on this application. I also understand it is my obligation to report accurate household income. I understand that this is one (1) payment per year on the date that an application is approved. I understand that this program is based on a year-to-year basis depending on Gridley budget/fund balances.
By signing below, I declare under the penalty of perjury that the information contained on this application is true and correct.
_________________________________________________ ___________________________ Applicant Signature Date
For assistance, please call City of Gridley at (530) 846-5695 or visit gridley.ca.us IRS Forms are available at Forms & instructions | Internal Revenue Service 4 __________________ and/or ______________ do herby certify, represent and warrant that I was not required to file federal income tax returns for the calendar year _________ in accordance with Section 6012 of the Internal Revenue Code for the following reasons:
*a full and complete explanation is required when making the above statement of non-filing for the tax year and indicated above. Failure to provide the necessary information may result in termination of you application for Gridley’s utility Rate Assistance Program. Use a blank page for more space and attach to the application.
I declare under the penalty of perjury that the foregoing is true and correct. Applicant shall provide proof of non-filing upon reasonable request by the City of Gridley.
Name of Applicant Name of Applicant
Service Address Gridley Utilities Account Number
_____________________________ _____________
Applicant Signature Date
_____________________________ _____________
Applicant Signature Date
City Council Agenda Item #6
Staff Report
Date: May 18, 2026
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: Safe Streets For All Grant Application
Recommendation
City staff respectfully recommends that the City Council adopt a resolution authorizing the City Administrator to submit an application to the United States Department of Transportation (USDOT) Safe Streets and Roads for All (SS4A) Grant Program and to execute all required documents related to the application and grant administration.
Background
The Safe Streets and Roads for All (SS4A) Grant Program administered by the United States Department of Transportation provides funding to support local roadway safety initiatives intended to reduce fatalities and serious injuries for all roadway users.
The City of Gridley intends to apply for SS4A funding to support transportation safety planning and/or implementation activities that improve multimodal safety and connectivity throughout the community.
Eligible activities may include roadway safety analysis, preparation of a Comprehensive Safety Action Plan, public outreach, and development of safety improvement projects.
The SS4A program supports implementation of the Safe System Approach through data-driven analysis and community-based transportation safety planning.
The grant program requires a minimum 20 percent non-federal funding match. Staff will identify matching fund sources and return to the City Council for future budget authorization if the grant is awarded.
Approval of the proposed resolution will authorize submission of the application and designate the City Administrator as the authorized representative for all grant-related matters.
Financial Impact
Submission of the grant application will not impact the City’s General Fund. BENEN will utilize the existing City Engineering fund for the grant application.
If awarded, the City will be responsible for providing the required local matching funds and any additional project costs not covered by the grant. Final budget appropriations will be subject to future City Council approval.
X Regular
Special
Closed
Emergency
Compliance with City Council Strategic Plan or Budget Goals The City Council and City staff are committed to providing effective leadership while providing quality cost-effective local government services.
Attachments
• Resolution 2026-R-015 Authorizing Application for SS4A Grant Funding RESOLUTION NO.
2026-R-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRIDLEY AUTHORIZING THE
SUBMISSION OF AN APPLICATION FOR THE UNITED STATES DEPARTMENT OF TRANSPORTATION SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT PROGRAM AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE ALL REQUIRED DOCUMENTS.
WHEREAS, the United States Department of Transportation (USDOT) has established the Safe Streets and Roads for All (SS4A) Grant Program to support transportation safety improvements and reduce roadway fatalities and serious injuries; and WHEREAS the City of Gridley is eligible to apply for funding under the SS4A program; and WHEREAS the City of Gridley desires to apply for grant funding to support roadway safety planning and/or implementation activities within the City; and WHEREAS the SS4A program requires a minimum non-federal funding match of twenty percent (20%); and
WHEREAS, the City Council desires to authorize submission of the grant application and designate an authorized representative for grant administration purposes.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF GRIDLEY, CA, THAT:
• The City Administrator is authorized to submit an application for funding under the USDOT Safe Streets and Roads for All (SS4A) Grant Program. • The City of Gridley agrees to provide the required local match and any additional funding necessary to complete the project, subject to future appropriation by the City Council. • The City Administrator, or designee, is authorized to execute all applications, agreements, amendments, certifications, and related documents necessary to secure and administer the grant.
• The City of Gridley agrees to comply with all applicable federal laws and requirements associated with the SS4A program.
• This Resolution shall become effective immediately upon adoption.
I HEREBY CERTIFY that the foregoing resolution was duly passed and adopted by the City Council of the City of Gridley at a regular meeting thereof, held on the 18th day of May, 2026, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
ATTEST: APPROVE:
______________________ _______________________
Elisa Arteaga, City Clerk Michael W. Farr, Mayor
City Council Agenda Item #7
Staff Report
Date: May 18, 2026
To: Mayor and City Council
From: Elisa Arteaga, City Administrator
Subject: SB1 Project List to State CTC for FY 2026-27
Recommendation
Staff respectfully requests that the City Council adopt a resolution authorizing the City staff to submit the SB1 Project List to California Transportation Commission (CTC) and authorizing the City Administrator to include in Fiscal Year 2026-2027 CIP Budget, the projects to be funded with SB1 - Road Maintenance and Rehabilitation Account revenues.
Background
On April 28, 2017 the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1: increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years. Beginning November 1, 2017, the State Controller (Controller) will deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for RMRA funding, statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (Commission).
Project List Flexibility:
Pursuant to SHC Section 2034(a)(1), this project list shall not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities, so long as the projects are consistent with SHC Section 2030(b). After submittal of the project list to the Commission, in the event a city or county elects to make changes to the project list pursuant to the statutory provision noted above, formal notification of the Commission is not required. However, the Project Expenditure Report due to the Commission by December 1st each year, will provide an opportunity for jurisdictions to annually communicate such changes to the Commission as part of the regular reporting process.
The City’s Street Project List for FY 2026-27 is due to CTC by July 1, 2026.
Financial Impact –
The State has created the Road Maintenance and Rehabilitation Account (RMRA) where new SB1 funds will be deposited for distribution to the City. The projected revenue for the City for FY 2026-27 is estimated at $205,557.
X Regular
Special
Closed
Emergency
Compliance with City Council Strategic Plan or Budget Goals The City Council and City staff are committed to providing effective leadership while providing quality cost-effective local government services. This project meets the Open Space Goal 4 of the 2030 General Plan, “To ensure adequate outdoor recreational open space to meet local needs as the City grows.” Attachments
• Resolution 2026 R-016
• Gridley SB1 Project List FY25-27
• Estimated SB1 (RMRA) Revenues FY26-27
RESOLUTION NO 2026-R-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRIDLEY ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the adopted list of projects can be revised by the City at any time to address changing priorities in the street and road maintenance and safety needs; and WHEREAS, the City, will receive an estimated $205,557 in RMRA funding in Fiscal Year 2026-27 from SB 1; and
WHEREAS, this is the tenth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a public process to ensure public input into our community’s transportation priorities/the project list; and
WHEREAS, the City has developed the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets as needed annually throughout the City this year; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE, IT IS HEREBY RESOLVED:
The City Council of the City of Gridley State of California, as follows:
1. The foregoing recitals are true and correct.
2. The attached list, Attachment A, of newly proposed projects will be funded in-part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues.
I HEREBY CERTIFY that the foregoing resolution was duly passed and adopted by the City Council of the City of Gridley at a regular meeting thereof, held on the 18 day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVE:
________________________________ ________________________________ Elisa Arteaga, City Administrator Michael W. Farr, Mayor Local Streets and Roads - Projected Revenues
Based on State Dept of Finance statewide re 2025-26 2026-27Estimated January 2026 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct
ALAMEDA COUNTY
ALAMEDA 2,091,323 2,237,775 4,329,098 2,279,092 2,217,185 4,496,277 ALBANY 560,306 606,048 1,166,355 617,118 594,027 1,211,145 BERKELEY 3,396,825 3,629,522 7,026,347 3,696,630 3,601,256 7,297,886 DUBLIN 1,976,753 2,115,856 4,092,609 2,154,909 2,095,719 4,250,628 EMERYVILLE 356,520 387,190 743,710 394,233 377,976 772,210 FREMONT 6,156,435 6,566,152 12,722,587 6,687,780 6,526,946 13,214,726 HAYWARD 4,341,149 4,634,421 8,975,571 4,720,186 4,602,412 9,322,598 LIVERMORE 2,322,713 2,484,008 4,806,721 2,529,896 2,462,500 4,992,397 NEWARK 1,293,804 1,387,598 2,681,402 1,413,159 1,371,669 2,784,828 OAKLAND 11,463,584 12,213,739 23,677,323 12,440,216 12,153,495 24,593,711 PIEDMONT 298,216 325,146 623,362 331,037 316,163 647,201 PLEASANTON 2,112,072 2,259,855 4,371,928 2,301,582 2,239,183 4,540,765 SAN LEANDRO 2,406,371 2,573,033 4,979,404 2,620,574 2,551,193 5,171,767 UNION CITY 1,855,037 1,986,332 3,841,369 2,022,981 1,966,678 3,989,659 County of Alameda 26,097,421 31,524,134 57,621,555 32,111,203 27,668,037 59,779,240 Total Cities & County: Alameda 66,728,530 74,930,810 141,659,340 76,320,595 70,744,441 147,065,036
ALPINE COUNTY
County of Alpine 504,422 629,901 1,134,323 634,030 534,780 1,168,810
AMADOR COUNTY
AMADOR 5,293 11,655 16,948 11,764 5,612 17,375
IONE 239,171 271,369 510,540 276,272 253,565 529,837
JACKSON 133,149 154,088 287,238 156,818 141,162 297,981 PLYMOUTH 29,695 38,648 68,342 39,257 31,482 70,738
SUTTER CREEK 69,975 83,206 153,182 84,641 74,187 158,828 County of Amador 2,572,129 2,504,054 5,076,183 2,548,338 2,726,927 5,275,265 Total Cities & County: Amador 3,049,412 3,063,021 6,112,433 3,117,090 3,232,935 6,350,024
BUTTE COUNTY
BIGGS 52,217 61,853 114,070 62,893 55,359 118,252
CHICO 3,013,045 3,249,179 6,262,225 3,309,203 3,194,379 6,503,582 GRIDLEY 193,888 214,931 408,819 218,793 205,557 424,350 OROVILLE 529,553 577,253 1,106,806 587,803 561,423 1,149,226 PARADISE 293,452 327,866 621,318 333,711 311,113 644,824 County of Butte 8,469,874 8,062,403 16,532,277 8,205,436 8,979,615 17,185,050 Total Cities & County: Butte 12,552,030 12,493,484 25,045,514 12,717,839 13,307,446 26,025,285 January 2026 CaliforniaCityFinance.com Page 1 of 21
Project DESCRIPTION LOCATION COMPONENT PRIORITY STATUS SCHEDULE COMPLETION (START-COMPLETE)2 USEFULL LIFE Annual Repair &
Improve Program
This project will include: Procurement of street maintenance materials, Public Works Department labor for street maintenance, Pavement pothole & dig out Repairs (Existing) Citywide streets - as needed annually Procurement/Operational needs New FY 2026/2027 1-5 yrs Attachment A
Local Streets and Roads SB1 Project List to CTC
City of Gridley
Submitted July, 2026
City Council Agenda Item #8
Staff Report
Date: May 18, 2026
To: Mayor and City Council
From: Ryan Carlson, Electric Director
Subject: Topographic Surveying for the Electric Department Maintenance Yard Recommendation
Staff respectfully recommend to city council award Robertson Erickson Civil Engineers & Surveyors a contract to survey the Gridley Electric Maintenance Yard in an amount not to exceed $7,500.
Background
The topographical survey will provide the Electric Department with the necessary data to evaluate grading and drainage conditions, ensuring proper planning and coordination with Capital Improvement Projects (CIPs) and future electric vehicle (EV) charging station installations.
Following the receipt and review of three quotes for the proposed work, Robertson Erickson was determined to be the most qualified firm to perform the services.
Financial Impact
There are sufficient funds in the Electric budget to cover the costs.
Compliance with City Council Strategic Plan or Budget Goals The topographic survey for the Electric Maintenance Yard is consistent with the City Council's Strategic Plan to provide high-quality, cost-effective services by utilizing accurate data to mitigate fiscal risks, ensure infrastructure reliability, and maintain compliance with local safety regulations.
Attachments
Three Quotes
X Regular
Special
Closed
Emergency
April 30, 2026
BENEN
Regarding: Topographic Survey of City of Gridley Electrical Yard Dear Ms. Ginnever,
At your request, we have prepared this proposal for topographic surveying for a portion of 3305 Pentz Road. We appreciate the opportunity you have given us to propose our services. From our research of the project, we propose the following scope of services:
• Perform a topographic survey of the site area shown on the attached Exhibit A • Include locating visible improvements, buildings, utilities, trees, fences, edges, concrete, and other relevant surface features
• Include road frontage cross-sections along East Gridley Road (to approximately centerline) • Provide horizontal control and vertical datum consistent with City of Gridley standards • Deliverables to include:
o AutoCAD drawing file
o Survey point file
ASSUMPTIONS AND EXCLUSIONS
1. Preparation of Parcel Maps, easement plats and/or legal descriptions, American Land Title Association (ALTA) Surveys and maps, and flood studies is not included.
2. The preparation and processing of drawings and documents for environmental impact reports, assessment districts, maintenance districts, or annexations is not included.
3. This contract does not include design services.
4. All reimbursable costs for travel, reproduction, mileage, and postage are included in fees quoted below.
5. Costs quoted below do include prevailing wages for the field crew.
B. Client agrees to compensate consultant for such services as follows:
Fees as follows:
A. Topographic Field Survey and Mapping: $ 7,500
Our proposed schedule is as follows once given the notice to proceed:
Field Survey 10 days
Mapping 21 days
This proposal is valid for 6 months. We invoice for services rendered on a two-week cycle. Invoices not paid within 30-days are subject to late fees at 1.5% per month. We reserve the right to stop work for any delinquent invoices. Either party can terminate this contract with a 7-day written notice with fees paid to date. Items requested not included in the above scope can be performed as directed by client on a time and materials basis or at an agreed price. Please don’t hesitate to contact me with questions or concerns. We look forward to working with you! Sincerely, Accepted by:________________________
Russ Erickson, P.E. Signature:__________________________ Principal C58460
Printed Name/Date:__________________
April 20, 2026
Bren-En
Attn: Jessica Ginnever
[email protected]
RE: Gridley Electric Yard Topographic Survey
NorthStar is pleased to submit the following proposal to provide professional land surveying services in connection with the proposed project:
Topographic Survey $9,080.00
NorthStar will perform a topographic survey and prepare a topographic map suitable for use as the base map for the design of the proposed improvements. The topographic survey area will be as shown on the attached Exhibit “A”. The topographic survey shall include: all existing site improvements, hardscape features, topographic features, trees larger than 5” diameter at breast height, surface utilities, fence lines, and roadway improvements. Storm drain and sewer inverts will be obtained at the inlets and manholes fronting the site.
The topographic base map will be provided in an AutoCAD Civil 3D 2018 drawing file format for use by the project team. A signed PDF copy of the topographic survey will also be provided. The above estimated fees allows for prevailing wages in Butte County per the BUT 2026-1 wage determination.
This proposal is valid 90 days from the proposal date. If awarded the project, we will prepare an agreement that must be signed and returned to us prior to beginning the work. The scope of work in this contract will be as indicated above. The project will be billed monthly on a percent complete basis.
Thank you for the opportunity to be a part of your project team. If you have any questions regarding this proposal, please do not hesitate to call.
Sincerely,
Timothy Alldrin, PLS
Associate Surveyor
NorthStar
City of Gridley
Electric Department maintenance Yard
topographical survey limits
Legend
Gridley Electrical Yard - Survey Boundary
400 ft
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115 YELLOWSTONE DRIVE CHICO, CALIFORNIA 95973-5811 TELEPHONE 530-895-1422 www.rarcivil.com T:\Data\PROMO\_General\Gridley Electric - Maintenance Yard Topo_4-10-26.docx April 10, 2026
Mr. Ryan Carlson
City of Gridley Electric Department
[email protected]
SUBJECT: PROPOSAL FOR TOPOGRAPHIC SURVEYING
CITY OF GRIDLEY – ELECTRIC DEPARTMENT MAINTENANCE YARD
Dear Mr. Carlson:
Based on our review of the site location and received kmz file, we propose to provide the following professional services:
Task 1 - performing a topographical survey of the existing City of Gridley Electric Department maintenance yard within the area outlined on the attached Exhibit. Topographic data collection would include locating edges of pavement, building corners, hardscape improvements, fences, gates, driveways, surface visible utilities, trees larger than 4-inch diameter measured at breast height, corners of steel cargo containers, corners of fixed steel storage racks, top and toe of the east end of the detention basin and the existing road frontage of East Gridley Road from the corner of Fairview Drive to 50’ east of the easterly parcel line. Road frontage cross-sections in East Gridley Road would be collected at maximum 50-foot ½ cross-sections to the approximate centerline of the road. Horizontal survey data would be on assumed coordinates, and vertical survey datum would be on City of Gridley datum.
Task 2 - importing the topographic survey data into AutoCAD 2025 software and drafting 2D topographic linework.
Task 3 - preparation and submittal of the AutoCAD drawing file and survey point file to the City of Gridley Electric Department.
The cost to complete the above tasks would be $8,950.00 and assumes that prevailing wage rates are required for surveying field work.
The following items are not included in the above-described scope of professional services however, some items could be performed or included with the addition of a contract amendment during the survey process if needed:
1. Payment of any fees, including permits for site access from State or local jurisdictions
2. Field locating property lines, easements or right-of-way.
3. Performing a boundary survey or preparation of a Record of Survey.
4. Survey staking.
5. Meetings or conference calls. Attendance at meetings that are required by the owner, architect, contractor or public agencies would be provided on a time and materials basis and would be in addition to the proposed cost.
6. Performing and preparing any design plans or calculations.
Thank you for the opportunity to submit this proposal for your review and consideration. Please call if you have any questions.
Sincerely,
ROLLS, ANDERSON & ROLLS
Jeffrey I. Rabo, RCE 87152
Principal Engineer
C
ityofGridley
ElectricDepartmentmaintenanceYard
topographical survey limits
Legend
GridleyElectrical Yard-SurveyBoundary
400ft
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