Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: January 10, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Gabriel Munoz-Morris, Senior Engineer
SUBJECT: Award of Professional Services North Half of City Sewer Mainline Video Inspection
RECOMMENDATION
Authorize a Consulting Services Agreement with VIS, Inc. for professional services associated with the North Half of City Sewer Mainline Video Inspection Project and authorize the Mayor to execute the agreement on behalf of the City.
BACKGROUND
The City’s maintains an extensive network of sewer mainlines. Approximately 66 percent of the lines were constructed in the 1960s and require routine maintenance and inspection to ensure they remain in acceptable operating condition. All mainlines are constructed of either Vitrified Clay Pipe or Polyvinyl Chloride (PVC) and range in size from 6-inch to 12-inch diameter. The City last had a video inspection performed for the entire sewer mainline network in 2007. In FY 2020-21, staff recommended an inspection of the sewer mainline network over a two-year period to provide current condition information for the network to assist in capital project programming as the City looks to replace and upgrade deficient sewer lines. Proper video inspection will also provide maintenance staff with more accurate condition information when planning routine cleaning, patching, and lining work. The City completed a video inspection of the south half of the sewer mainline network in 2021. The north half of the network includes approximately 100,000 linear feet of sewer mainline north of, and including, West Grand Avenue which will be videoed through this project.
Staff issued a Request for Proposals on October 21, 2021 for professional services and received proposals from six sewer video and inspection firms including National Plant Services, VIS, ProPipe, Redzone Robotics, DPSI, Inc., and Mainline. City staff evaluated the proposals and National Plant Services was determined to be the most qualified based on the quality of their proposal and the experience and qualifications of staff. National Plant Services’ initial cost proposal was for $315,965 which exceeded the City’s project budget of $150,000. Staff entered into cost negotiations with National Plant Services to reach an agreement within the City’s project budget but was unsuccessful. Staff then began cost negotiations with the second ranked firm, VIS, Inc., to reach an agreement within the City’s project budget. VIS, Inc.’s initial cost proposal was for $159,932.50. Staff was able to negotiate a revised cost proposal for $149,586.50 from VIS, Inc. during cost negotiations. Staff recommends award of the contract to VIS, Inc. as they were the highest ranked firm based on the quality of their proposal that could also produce a cost proposal within the City’s project budget.
Staff Report: North Half of City Sewer Mainline Video Inspection Page 2 January 10, 2022
FISCAL IMPACT
This project has a budget of $150,000 which is sufficient to fund the contract cost of $149,586.50 but does not fund potential contingencies. Staff will request an additional allocation of $15,000 from the Sewer Enterprise Fund as part of the mid-year budget review to fully fund this project and provide an approximate 10% contingency of $15,413.50 in case it is needed during the course of the work.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Authorize a Professional Services Agreement with VIS, Inc. for professional services associated with the North Half of City Sewer Mainline Video Inspection Project and authorize the Mayor to execute the agreement on behalf of the City; or
2. Provide direction to staff to seek the services of other firms to provide professional sewer videoing services; or
3. Provide staff with additional direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
ATTACHMENTS
1. VIS, Inc. Proposal
Grover Beach California
154 South 8th Street, Grover
Beach, CA 93433
805-473-4530
[email protected]
Contact: Greg Ray
City of Grover Beach
North Half of City Sewer Main Video Inspection
Video Inspection Specialists Inc (VIS) is submitting the following proposal for the North Half of City Sewer Main Video Inspection project, Due November 18
th, 2021.
Thanks for taking the time to review and consider our proposal. We look forward to once again working with the City of Grover Beach.
With previous experience completing CCTV Inspections for the City of Grover Beach and over 40 years of experience specializing in underground pipeline video inspection, we understand the infrastructure and will get the job done correctly.
Sincerely,
Kevin Hastings
Operations Manager
Video Inspection Specialists
5105 E Belmont Ave, Fresno, CA
93727
Physical address: 10816 Hwy
41, Madera, CA 93636
Contact: Kevin Hastings
Email: [email protected]
Attachment 1
VIDEO INSPECTION SPECIALISTS, INC.
COMPANY DESCRIPTION
Video Inspection Specialists, Inc. has been actively engaged in the television inspection, cleaning and rehabilitation of sanitary sewer collection systems of all sizes since 1978. The Principals of the Company have been involved in all aspects of television inspection of pipelines for the past thirty years.
At present, Video Inspection Specialists, Inc. maintains a line of sewer cleaning equipment that includes hydro-flush trucks, balling equipment, pressure spraying equipment, vacuum cleaning equipment, and CIPP trenchless point repair equipment.
Video Inspection Specialists, Inc. also maintains three fully equipped television trucks, each with spare cameras and transporters to eliminate downtime. The cameras are color and have pan and tilt capabilities with 360 rotating heads.
Transports are steerable, with automatic camera lifts to get through even the toughest obstacles.
Each van is equipped with 2,000 feet of armored cable that permits easement work and longer-than-normal pulls, while at the same time reducing cost for the customer by reducing excessive set-ups and traffic interruption. Each van also has a complete line of standby equipment to minimize downtime if an equipment failure takes place. Every van carries a full array of OSHA approved safety equipment. Our crews are NASSCO (PACP & LACP) certified. Video Inspection Specialists can provide inspection information in any formatrequested by owning multiple Nassco (PACP) approved software packages.
We have been involved in large sewer rehab & assessment studies from Colorado to Hawaii & Seattle to San Diego. Our Primary business takes place in central and Northern California.
If any additional information is required, please feel free to call the office any time between 8 am and 5 pm PST at (559) 276-0186
Operators assigned to the Grover Beach project. Primary operators listed below will be assigned to the project secondary operators will only be utilized if primary is unavailable during that time frame listed on the provided schedule. •Kevin Hastings - OPS Manager (Onsite for Bi-weekly Project Performance Review) Kevin has fourteen years’ experience in the Pipeline inspection industry. Kevin’s experience has been based around pipeline inspection and rehabilitation equipment sales and new customer training for Aries Industries, a leading manufacture in pipeline inspection equipment. In recent years, Kevin Hastings has managed a team of pipeline inspection and Hydro Jetting truck operators on large scale municipal sanitary pipeline projects. •Jeff Dewey – Project Manager and CCTV Operator (Project Manager for Grover Beach) Jeff has been with the company as a Nassco certified operator and a trained CIPP trenchless pipe repair technician for 2 years. He was primary operator for our project in Kerman, Ca which consisted of 180,000 LF of sewer mainline inspections. He regularly inspected an average of 4000LF of sewer pipeline per day before he was promoted to the company’s Project Manager.
Now he runs the day-to-day operations for all projects and heads our Cross-bore Prevention Division.
•James Anderson – Field Supervisor (Pipeline jetting operator for “As Needed”Cleaning of Grover Beach)
James has been in the underground pipeline industry for over twenty years. James’s experience is based around all aspects of new pipeline construction, municipal pipeline repair, Hydro flushing, and video inspection of municipal sewer systems. James is Nassco PACP certified.
James is also confined space and CPR certified.
•Robert Pickens (Primary CCTV operator Grover Beach. Operator assigned for the South Half Sewer Project.)
Robert has been with the company for 10 years. He is Nassco PACP, MACP, and LACP certified, and holds the company’s T1-D2 treatment and distribution license. His work history consists of maintenance of private water districts, and mainline and lateral inspections for several years.
•Mike Kelly (Primary equipment technician for Grover Beach) Mike has been in the pipeline inspection and cleaning industry for over twenty-one years. Mike has been with Video Inspection Specialists holding positions as an CCTV and Vac truck/Hydro Jetting operator. He is Nassco PACP certified. He is also confined space and CPR certified.
•Michael Leon (Secondary equipment technician for Grover Beach) Michael is a Nassco PACP certified CCTV Operator. Michael has completed multiple large new construction and existing inspection project over the last 12mos with the company. He is also trained in cross bore prevention CCTV inspection. Michael has been assigned to smaller asset management inspection projects primarily under 20,000 linear feet and has proven to be a skilled CCTV operator.
Organization Experience
On average, VIS inspects and cleans and inspects approximately 4,000 linear feet of pipeline daily throughout central California. we have been in business since 1978 making us one of the first pipeline inspection and rehabilitation companies in California. With over 40 years experience and helping to develop some of the inspection standards used by NASSCO, we are experienced and equipped to handle any project.
Cross-bore Prevention
We have provided pre and post cross-bore prevention inspections for electrical and boring contractors throughout Central California for several years. • Jerry’s Trenching Services – Ongoing business relationship for years providing pre and post cross-bore prevention inspections for all JTS’s boring work in the Central Valley. • PG&E – VIS has begun a contract with PG&E as an approved contractor for legacy and preventative work in Central California.
Asset Management
We currently manage 24 hr on-call services and maintenance for several municipalities and communities in the Central Valley.
• Cal-Water – Tesoro Viejo: VIS is currently under contract with Cal-Water as the primary contractor for all maintenance and 24 hr on-call services for the Tesoro Viejo development in Madera County
• Fresno Metropolitan Flood Control District: VIS is currently under contract with the district for all on-call jetting, vacuum, and pipeline inspection services. We have been servicing the distract for five consecutive years.
• City of Dinuba California: Ongoing contract for CCTV, vacuum, and hydro jetting services on an as needed basis.
• City of Grover Beach (2021) – CCTV PACP Inspection and Hydro jetting of city’s southside sewer infrastructure. Over 100,000LF completed within two months. • City of Kerman (2020) - Sewer Rehabilitation project. Inspection and jetting of 160,000 LF of city’s infrastructure. Completed in 2 ½ months. Additional footage added later by city along with establishment of sewer maintenance contract. • City of Riverdale CCTV PACP Inspection and Hydro jetting of city’s entire sewer infrastructure in 2021. We are also the City’s on call contractor. • Pinedale Water Distract: Provide CCTV and Vac services on an as needed basis for pipeline cleaning, CCTV inspection, and point repair pipeline rehabilitation
Scope of Services
CCTV - All mainline video inspections will be completed as per the city provided spec or defaulted to the Nassco PACP standard. Camera heads with an installed wiper will be used to maximize efficiency in active sewers by eliminating the need to stop inspections to clean lens.
VIS currently uses multiple transporters with auto-lift and steering capabilities that provide a greater success rate in pipes with obstructions and debris.
Hydro-jetting and Cleaning – VIS uses the highest quality trucks in the industry that promote safety and efficiency. By using T-5 nozzles, proper cleaning and water conservation is achieved consistently. In shallow sewers, a specialized anti-blast nozzle is used to prevent pressure buildup in lateral connections. Every truck is equipped with a high pressure spinner nozzle to remove fine roots and grease.
Root Cutting and Heavy Grease Removal – VIS utilizes a circular style cutter that uses pressurized water from our hydro-vac truck to propel it down the line while rotating the blade at high speeds. This type of cutter has the capability to effectively remove various types of roots and clear heavy grease deposits.
Push Camera – The push camera system features a self-leveling camera head that can travel up to 400 LF in 3”-12” pipes, allowing access to cleanouts.
Trenchless Repair – Able to repair 6”- 48” pipe in 24” and 48” lengths using a resin patch.
Lateral Locating – By launching either from the mainline or through cleanout access, we can use frequency locating equipment to mark location and depth of sewer laterals.
Lateral Evaluation Television System – Using a specialized tractor to inspect 3″, 4″ and 6″ lateral connections up to 150’ from the main sewer line, VIS can accurately assess the condition of laterals to the property.
VIS is trained in traffic control setup by Safety Compliance and conform to the standards and guidance of the CA-MUTCD. Project will be planned out in a manner to keep 3rd party traffic control to a minimum.
Project Understanding and Approach to the Work
Video Inspection Specialists Inc. recognizes the need for safety and efficiency to not only to maximize the work, given the limited monetary resources, but to always provide and maintain the safest work environment possible.
Our inspection crews maximize their efficiency in the following ways,
1. By utilizing a single conductor system with a steel armored cable, we have the capability to inspect multiple line segments in one setup.
2. Inspection areas are planned out ahead of time each day to inspect efficiently in as few setups as possible.
3. All inspections are submitted at the end of each shift to the Project Manager to check for accuracy.
4. Equipment maintenance is of the utmost importance. All serviceable equipment is checked by a qualified technician at the start of every shift. Equipment will always be maintained and in working order along with back up units in case of unavoidable breakdowns.
Video Inspection Specialists Inc. holds regular safety meetings with an OSHA certified trainer.
We review common safety measures such as,
1. Awareness of common job-related safety and health hazards.
2. Recognition of, and preventive measures for, the safety hazards associated with our line of work.
3. Proper traffic control setup to prevent common traffic-related hazards to keep workers, passers-by, and drivers safe while in the work zone.
CCTV Inspection Quality Control Procedure 2021
Prior to starting pipeline inspections all company safety procedures must be followed.
Calibration of incoming software footage:
Follow step by step procedure provided by the software manufacturer for calibration of cable footage. To test for accuracy, mark out a pre known 100-foot section on the cable. Line the first mark set by the 100-foot measurement taken with the friction point of the encoder. Zero footage through the software program and slowly retrieve the cable to the to the second set mark on the cable. The footage on the software should be within+ or – 2’ per 1000’. If the footage is not calibrated accurately, check all connections to the encoder and complete an OD measurement of the counter wheel to verify its within manufacturer spec.
CCTV Equipment Daily Test:
1. Camera internal nitrogen pressure (9 pounds + or – 3 pounds) Internal humidity less 18% cold
2. Rotation and Pan test- Camera should rotate and pan to limit with no interruptions. Video should be stable and free of (Video Noise During Test) if any issues are seen during the test, contact the manufacturer for RMA number for service and request loaner be sent over night.
3. Camera lens test- Make sure lens of the camera is cleaned properly in between line segments. Lens should be free of large scratches and properly focused when home button is activated.
4. Tractor Clutch- Confirm that all wheels are properly engaged during forward and reverse setting. Place the tractor in neutral and pull the transporter across the ground to make sure all wheels are completely disengaged. If clutch is not working properly please refer to the owner’s manual of the model tractor being utilized for adjustment.
5. Conduct visual inspection of all tires being used for configuration for proper traction.
Proper size wheels should be used per the manufacturer's suggested charts for pipe sizes and type. Tires need to be cleared of all debris after every retrieval to prevent “lockup.”
6. TV Cable inspection- Cable must be checked during every retrieval to ensure the integrity of the cable has not been jeopardized during the previous inspection. If the cable has kinks or cuts through the jacket the cable needs to be cut back to the location in question and re-terminated.
Inspections Procedure:
Inspections are to be started from the center of the access point and completed at the same location in the downstream. Inspections unable to be completed due to obstruction should be noted as a modified completion using the abandoned survey observation code. Setups need to
be planed every morning prior to start of inspections. Setups need to be planned to complete as many line segments as possible from one location. The Inspections should be completed at no faster than 40 feet per minute or 30 if a PACP spec. Survey must be completed by the provided municipal spec or defaulted to a PACP (or) industry standard inspection.
Observation coding and grading should be performed at the municipalities provided spec or referenced per PACP guidelines.
Completed Inspections:
• All station or manhole numbers need to be listed in order prior to started inspection for accuracy. all inspection reports must be reviewed at the end of the day for any possible MH entries mistakes.
• A physical map must be used as a complete segment checklist. Map must be uploaded with video inspections daily for office staff review of performance and observation accuracy.
• Project folders must be completed within the software and mapped two the current inspection.
• Carryover fields must be utilized in the inspection software to promote efficiency and accuracy.
• At the end of every shift all complete inspection needs to be backed-up on a solid-state hard drive.
• All completed inspections are to be reviewed by operations or project managers prior to submittal. Once inspections are reviewed all reports and videos will be uploaded into drop box with and sent to customer. As a secondary deliverable, all video inspections completed during the project must be transferred onto a solid-state hard drive and delivered to the customer.
VIS safety and Traffic Control Guidelines: (Grover Beach) Traffic:
➢ Residential/suburban roadways (light traffic) traffic control will be setup and maintained by VIS following standards set by CA-MUTCD. VIS teams will be equipped with proper signage, cones, delineators, and light systems based on the project location. ➢ Metropolitan roadways and residential high traffic areas requiring an engineered traffic plan. VIS will be utilizing traffic management Inc located in San Luis Obispo county or Safety Network for all engineered traffic control plans. Due to previous projects VIS is very familiar with the traffic in the area and the infrastructure. VIS plans projects in areas with high traffic at times of day that provides the least amount of interruption and safest working conditions. ➢ Traffic control in areas such as highways, freeways or express ways or require Lane shifts or intersection light modifications, will always be conducted through an engineering traffic control company to promote the highest possible safety and limit liability for the contractor and municipalities.
Job Site Safety:
All VIS truck systems are equipped with proper DOT emergency and safety arrow boards and strobe lights.
All staff members must have safety glasses, hardhats, and Class 3 safety vest on at all times.
Safety gloves, splashguards, and water resistance boots must be worn while working in active sewer lines.
Truck systems are inventoried weekly to ensure operators have all proper PPE for the assigned project.
Daily safety meeting and check off sheets must be completed.
COVID-19 Safety checklist must be completed by every employee prior to the start of shift. All County and California Covid-19 guidelines will be followed by all VIS staff members.
Every truck is equipped with safety compliance books and emergency procedures.
Schedule
VIS is willing to working with Grover Beach to meet the needs of the city. If there are locations that the city feels are a priority, VIS is flexible with scheduling as we have multiple truck systems and are currently in the process of expanding our fleet.
VIS is equipped to start at the city’s request, and will stay till completion.
Estimated completion, 8-12 weeks. We will start from “Zone 1” on provided project map and proceed in order from 1 – 4.
Zone 1: 2-3 weeks
Zone 2: 2-3 weeks
Zone 3: 2-3 weeks
Zone 4: 2-3 weeks
Zone 1 Zone 2
Zone 3 Zone 4