Agenda Item No. 6
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: March 14, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Deanne Purcell, Administrative Services Director SUBJECT: FY 2021-22 Mid-Year Budget Appropriation Requests
RECOMMENDATION
Approve FY 2021-22 mid-year budget appropriation requests.
BACKGROUND
On February 28, 2022, the Council received a report on the City’s current financial condition and financial projections for revenues and expenditures over the next five years. Overall, the City is in a solid financial condition to address key community needs both for this current fiscal year and the next several years. As part of the February 28th report, staff identified a set of mid-year budget appropriation requests to the General Fund for the Council’s consideration. The Council concurred with these requested items and provided direction for staff to return for formal approval.
In reviewing the mid-year budget status, departments had the opportunity to address any unforeseen needs. Staff is requesting the Council’s approval of mid-year budget appropriation changes for the General Fund totaling $144,938. The appropriations requested for other funds total $104,550 from the Water Fund, $15,000 from the Wastewater Fund, $39,932 from the Citizen Option for Public Safety (COPS) Fund, and $660,500 from the Street Rehab & Repair (Measure K-14) Fund. Attachment 1 provides further detail on these requested appropriation changes.
Pending this approval, the updated projected General Fund year-end estimate for FY 2021-22 is shown below:
FY 2021-22
GF Summary Projected
Beginning Reserves $ 5,074,557 *
Revenues/Transfers In 18,998,030
Expenditures/Transfers Out 18,407,428
Annual Surplus 590,602
Less: Mid-Year Requests 144,938
Revised Annual Surplus 445,664
Ending Reserves $ 5,520,221
% of Operating Expenditures 36%
*Beginning reserve includes $270,188 carryover from FY 2020-21 for authorized appropriations
Staff Report: FY 2021-22 Mid-Year Budget Appropriation Requests Page 2 March 14, 2022
FISCAL IMPACT
The General Fund mid-year appropriations requested for the current FY 2021-22 budget total $144,938 while the Water, Wastewater, COPS and Measure K-14 Fund appropriations requested total $104,550, $15,000, $39,932, and $660,500 respectively.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Approve FY 2021-22 mid-year appropriation requests; or
2. Do not approve appropriation requests; or
3. Provide staff with alternate direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. List of 2021-22 Mid-Year Budget Appropriation Requests
2. Budget Adjustment Request Form
Attachment 1
Department Funding Source
FY 22
Mid-Year
Appropriation
Request Description
Public Works General Fund $ 2,620
City pool vehicles replacement-additional appropriation needed to cover balance
Police General Fund 82,750
Replacement Community Video Cameras and upgraded
software
Police General Fund 34,568
50% Replacement Body Worn Cameras and softwareongoing
Non-Department General Fund 25,000
To cover California Central Coast Cities Self-Insurance Fund negative balance
Total General Fund $ 144,938
Public Works Water Fund $ 91,050
Project 4004 - Increase construction cost for waterline upgrades
Public Works Water Fund 10,000
Project 2284 - S. Oak Park rehab change order for water service upgrade
Public Works Water Fund 3,500 Additional funding due to annual water permit fee increase Total Water Fund $ 104,550
Public works Wastewater Fund $ 15,000
City sewer inspection - Allocation to fund change order contingency account
Police COPs $ 5,365 Over budget for 2 plastic storage sheds Police COPs 34,567
50% Replacement Body Worn Cameras and softwareongoing
Total COPs Fund $ 39,932
Public works Measure K-14 $ 400,000 2295-10 - Additional funding to finish project Public works Measure K-14 40,500 2295-11 - Funding for unexpected change orders Public works Measure K-14 150,000
2295-14 - Move $150,000 from FY 23 approved due to
expedited schedule
Public works Measure K-14 70,000
2295-14 - Additional design costs for Nacimiento area
streets added to scope
Total Measure K-14 Fund $ 660,500
Budget JE #
AGENDA DATE
3/14/2022
AMOUNT
$144,938
$144,938
$2,620
$82,750
$34,568
$25,000
$144,938
JUSTIFICATION: (attach letter if required) - see March 14, 2022 staff report (agenda item #____) REQUESTED BY:
Date Date
APPROVED by the City Council of the City of Grover Beach, State of California, this day of 20____. Agenda Item No.
ATTEST:
APPROVED BY:
Date
DESCRIPTION #
REVENUE SOURCES
#
Approvals/workflow 1.
Dept Head 2.
Admin Svcs
3. City Council
4. City Manager
City of Grover Beach
BUDGET ADJUSTMENT REQUEST
Mid-year Appropriation Request-General Fund
Account PROJECT/GRANT
General Fund 01-000-30000-000
City Pool Vehicles-addt'l 01-166-57000-000
TOTAL REVENUES
EXPENDITURE USES
Community Video Cameras 01-192-52135-000
Self-insurance negative fund
balance
Body Worn Cameras (50%) 01-192-52135-000
01-000-52150-000
TOTAL EXPENDITURES
REVIEWED & APPROVED BY:
City Manager
Department Head Administrative Services
Deputy City Clerk
Attachment 2
Budget JE #
AGENDA DATE
3/14/2022
AMOUNT
$104,550
$10,000
$15,000
$39,932
$169,482
$91,050
$10,000
$10,000
$3,500
$15,000
$5,365
$34,567
$169,482
JUSTIFICATION: (attach letter if required) - see March 14, 2022 staff report (agenda item #____) REQUESTED BY:
Date Date
APPROVED by the City Council of the City of Grover Beach, State of California, this day of 20____. Agenda Item No.
ATTEST:
APPROVED BY:
Date
DESCRIPTION # #
Approvals/workflow 1.
Dept Head 2.
Admin Svcs
3. City Council
4. City Manager
City of Grover Beach
BUDGET ADJUSTMENT REQUEST
Mid-year Appropriation Request-Other Funds page 1
Account PROJECT/GRANT
REVENUE SOURCES
Wastewater Fund Reserves 80-000-30000-000
Water Fund Reserves 81-000-30000-000
Transfer In - Fund 11 11-000-40000-000 2284
COPS Fund Reserves 35-000-30000-000
Increase construction cost
for waterline upgrade 81-900-58030-000 1004
TOTAL REVENUES
EXPENDITURE USES
S. Oak Park rehab change
order for water service
upgrade 11-900-58030-000 2284
Additional funding due to
annual water permit fee
increase 81-162-52160-000
Transfer Out - Fund 81 81-000-50000-000 2284
City Sewer Inspection 80-161-54110-000
Over budget 2 plastic
storage sheds 35-192-57000-000
Body Worn Cameras (50%) 35-192-52135-000
TOTAL EXPENDITURES
REVIEWED & APPROVED BY:
City Manager
Department Head Administrative Services
City Clerk
Budget JE #
AGENDA DATE
3/14/2022
AMOUNT
$660,500
$660,500
$18,000
$382,000
$40,500
$150,000
70,000
$660,500
JUSTIFICATION: (attach letter if required) - see March 14, 2022 staff report (agenda item #____) REQUESTED BY:
Date Date
APPROVED by the City Council of the City of Grover Beach, State of California, this day of 20____. Agenda Item No.
ATTEST:
APPROVED BY:
Date City Manager
Department Head Administrative Services
Deputy City Clerk
TOTAL EXPENDITURES
REVIEWED & APPROVED BY:
Move from FY 2022-23
approved - Design 20-900-58010-000 2295-14
Additional design costs for
Nacimiento area streets
added to scope 20-900-58010-000 2295-14
Additional funding to finish
project-construction 20-900-58030-000 2295-10
Funding for unexpected
change orders-construction 20-900-58030-000 2295-11
TOTAL REVENUES
EXPENDITURE USES
Additional funding to finish
project-mgmt 20-900-58070-000 2295-10
REVENUE SOURCES
Measure K-14 Funding 20-000-30000-000
DESCRIPTION # #
Approvals/workflow 1.
Dept Head 2.
Admin Svcs
3. City Council
4. City Manager
City of Grover Beach
BUDGET ADJUSTMENT REQUEST
Mid-year Appropriation Request-Other Funds page 2
Account PROJECT/GRANT