Agenda Item No. 8
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 9, 2022
FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Erin Wiggin, CIP Manager
SUBJECT: Award of Construction Contract in the Amount of $196,371 for Sidewalk Infill Project (CIP 2274)
RECOMMENDATION
Award the contract for construction of CIP 2274 Sidewalk Infill Project to Brough Construction Inc., in the amount of $196,371 for the Base Bid; authorize the City Manager to sign and affirm construction and construction management change orders up to $33,629; and authorize the Mayor to execute the contract on behalf of the City.
BACKGROUND
The Council Goal of “Pedestrian, Bicycle, and Traffic Safety” provides direction to continue efforts to make Grover Beach more pedestrian and bicycle friendly by adding and/or enhancing bicycle lanes, sidewalks, streetlights, street and crosswalk striping and other traffic calming and safety measures. As part of the Capital Improvement Program (CIP) update on October 12, 2021, Council provided direction to proceed with the design and construction of a sidewalk infill project consistent with the Priority 1 areas set by Council (CIP 2274). The sidewalk infill project includes a portion of sidewalk on a major street on S. 4th Street at Trouville Avenue and streets near schools on S. 10th Street from Long Branch Avenue to Rockaway Avenue, and a portion of N. 9th Street at Saratoga Avenue. The Council also provided direction to consider design of sidewalk infill on the northeast corner of Mentone Avenue and South 16th Street. However, this location has a power pole and fire hydrant to work around and would have incurred additional design costs along with significant construction costs and thus was not included in this set of infill areas.
The City received six bids for this work ranging from $196,371 to $269,485, as shown in Attachment 1, compared with the Engineer’s Estimate of approximately $200,000. The lowest responsive and responsible bidder is Brough Construction Inc., from Arroyo Grande, with a bid of $196,371. Staff has completed a review of Brough Construction Inc.’s, qualifications and capability to complete the project and is recommending the Council award the construction contract to the firm.
FISCAL IMPACT
This project is funded in the FY 2021-22 CIP through the General Fund. The total possible construction cost of $230,000 (lowest bid plus contingency and construction management fees for a total of $230,000) exceeds the project budget by $51,000, however there is available cost savings in this year’s CIP so there is no additional cost to the City. Staff is recommending the Council award to Brough Construction, Inc., in the amount of $196,371 and authorize the City Staff Report: Award of Construction Contract CIP 2274 Sidewalk Infill Page 2 May 9, 2022
Manager to approve construction contract and construction management change orders, if necessary, up to $33,629.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Award the contract for construction of CIP 2274 Sidewalk Infill to Brough Construction Inc., in the amount of $196,371 for the Base Bid; authorize the City Manager to sign and affirm construction and construction management change orders up to $33,629; and authorize the Mayor to execute the contract on behalf of the City; or
2. Delay award of the project and provide additional direction to staff; or
3. Reject all bids, modify the project, and re-advertise for bids as soon as possible.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Bid results
Bid Opening Date: Wednesday, April 20, 2022 @ 2:00 p.m.
Bids for: Sidewalk Infill Project CIP 2274
Sealed Bids Received from:
No. Company Name & Address Total Base Bid
(Page 7)
1 G. SOSA CONSTRUCTION INC. P.O. BOX 2367 Nipomo, CA 93444 $213,213.00 2 THE J.F. WILL COMPANY INC. 2640 Industrial Parkway #100 Santa Maria, CA 93455 $243,485.00
3 JJ FISHER CONSTRUCTION, INC. P.O. BOX 2219 Nipomo, CA 93444 $223,471.35 4 F. LODUCA CO. P.O. BOX 690111 Stockton, CA 95269 $245,415.00 5 R. BURKE CORPORATION P.O. BOX 957 San Luis Obispo, CA 93406 $269,485.00 6 BROUGH CONTSTRUCTION INC. 634 Printz Rd. Arroyo Grande, CA 93420 $196,371.00 7 *Bid results are subject to verification by engineering.
City of Grover Beach Bid Opening Results
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