AGENDA
GROVER BEACH CITY COUNCIL
GROVER BEACH CITY HALL - COUNCIL CHAMBER
154 SOUTH EIGHTH STREET
GROVER BEACH, CALIFORNIA
MONDAY, AUGUST 22, 2022, 6:00 PM
Next Resolution No .22-33
Next Ordinance No. 22-08
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (805-473-4567) at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
CALL TO ORDER
CALL TO ORDER
MOMENT OF SILENCE
FLAG SALUTE
ROLL CALL Council Members Anna Miller, Robert Robert, Daniel Rushing, Mayor Pro Tem Karen Bright, and Mayor Jeff Lee
CLOSED SESSION ANNOUNCEMENTS
AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of the day. The Council should by motion adopt the agenda as presented or as revised.
CEREMONIAL CALENDAR
1. Proclamation for Lynn Pearson’s Retirement
PRESENTATIONS
None
PUBLIC COMMUNICATIONS
During this time, the Council will allow up to 15 minutes for Public Communication with additional communication, if necessary, allowed after the Regular Business Items. Any member of the public may Meetings can be viewed on Channel 20 and are live streamed on the City’s website via www.slospan.org. Members of the public who cannot attend the meeting in person may provide public comment during the meeting by calling (805) 321-6639 to provide public comment via phone (the phone line will open just prior to the start of the meeting at 6:00 PM) or written public comments can be submitted via email to [email protected] prior to the Council meeting. If submitting written comments in advance of the meeting, please note the agenda item. Written comments will be read out loud during the City Council meeting on the appropriate agenda item subject to the customary 3-minute time limit.
Amended Item No. 8
Agenda: Grover Beach City Council Meeting Page 2
Monday, August 22, 2022
address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. Recommendations for each item are noted in parentheses. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Items withdrawn from the Consent Agenda will be heard after the rest of the Consent Agenda is approved.
2. Treasurer’s Report for the Period July 1, through July 31, 2022. (Recommended Action: Approve the Treasurer’s Report as submitted.)
VOICE VOTE
3. Treasurer’s Report for the 2022 Streets Bond Account - $10,000,000 for the Period July 1, through July 31, 2022.
(Recommended Action: Approve the Treasurer’s Report as submitted.)
VOICE VOTE
4. Minutes of the City Council Meeting on Monday, July 25, 2022. (Recommended Action: Approve the minutes as submitted or revised.)
VOICE VOTE
5. Adoption of Findings Related to AB 361 Allowing Continued Teleconferencing Meetings – City Attorney Hale
(Recommended Action: Adopt required findings with respect to the City of Grover Beach’s continued utilization of teleconferencing meetings in conformance with AB 361 (Government Code Section 54953).)
ROLL CALL VOTE
6. Selection of Voting Delegate and Alternate(s) for the 2022 League of California Cities Annual Conference and Support for Bylaws Amendments – City Manager Bronson
(Recommended Action: Select Mayor Lee to serve as delegate and Mayor Pro Tem Bright or Council Member Rushing to serve as alternate(s) for the upcoming annual business meeting to be held at the League of California Cities Annual Conference and provide direction to support proposed League of California Cities Bylaws Amendments.)
ROLL CALL VOTE
7. Appointment to Planning Commission – City Clerk Sims (Recommended Action: Confirm and approve Mayor Lee’s recommendation and adopt a Resolution to Appoint Rachel Mann to the remainder of a four-year term of office on the Planning Commission of the vacant seat of Planning Commissioner Chris Long, scheduled to expire on May 31, 2024.)
ROLL CALL VOTE
PUBLIC HEARING
None
Agenda: Grover Beach City Council Meeting Page 3
Monday, August 22, 2022
REGULAR BUSINESS
8. FY 2021-22 Year-End Council Goals Implementation Report – Deputy City Manager Eriksson
(Recommended Action: Receive information on the year-end implementation status of the Council Goals in FY 2021-22.)
9. Administrative Appeal Hearing for Allen Thompson Appeal from Tax Administrator Hearing Finding of Failure to Pay Transient Occupancy Tax – City Attorney Hale and City Clerk Sims
(Recommended Action: Conduct an Administrative Evidentiary Hearing in accordance with Grover Beach Municipal Code Sections 10608 and 10609 to determine whether Mr.
Allen Thompson owes Transient Occupancy Tax (TOT) for operation of a Short-Term Rental on his residential property, and if so determine the amount owed to the City.)
ROLL CALL VOTE
PUBLIC COMMUNICATIONS
Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
COUNCIL COMMITTEE REPORTS
This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating.
Five Cities Fire Joint Powers Authority Jeff Lee (Alt: Daniel Rushing) South SLO County Sanitation District (SSLOCSD) Jeff Lee (Alt: Karen Bright) Air Pollution Control District (APCD) Karen Bright (Alt: Anna Miller) SLO Council of Governments / SLO Regional Transit Authority Karen Bright (Alt: Anna Miller) (SLOCOG / SLORTA)
South County Transit Committee Karen Bright (Alt: Anna Miller) Homeless Services Oversight Council (HSOC) Anna Miller (Alt: Jeff Lee) REACH SLO Advisory Commission Anna Miller (Alt: Robert Robert) Integrated Waste Management Authority (IWMA) Robert Robert (Alt: Karen Bright) SLO County Water Resources Advisory Committee (WRAC) Robert Robert (Alt: Staff) South County Chambers of Commerce Daniel Rushing (Alt: Karen Bright) Visit SLO CAL Advisory Committee Daniel Rushing (Alt: Anna Miller) Zone Three Advisory Committee Daniel Rushing (Alt: Karen Bright)
COUNCIL COMMUNICATIONS
This item gives individual Council Members the opportunity to seek consensus for scheduling a specific item on a future agenda, authorizing staff time to provide background information and prepare a staff report for a future agenda, or to comment on Council business, City operations, projects or other items of community interest.
Agenda: Grover Beach City Council Meeting Page 4
Monday, August 22, 2022
CITY MANAGER’S REPORTS AND COMMENTS
CITY ATTORNEY’S REPORTS AND COMMENTS
CLOSED SESSION
It is the intention of the City Council to meet in Closed Session concerning the following item:
A. Public Employee Performance Evaluation - Consistent with Government Code Section 54957 (b)(1) Title: (City Manager)
ADJOURNMENT
* * * * *
Per Resolution No. 17-21, the public portion of City Council meetings will be scheduled to start at 6:00 p.m. and conclude no later than 11:00 p.m. Any open session items remaining on the agenda at 11:00 p.m. that have not been discussed or considered by the City Council will be continued to an adjourned meeting of the City Council (scheduled before the next regular meeting). However, the City Council may choose to continue the meeting past 11:00 p.m. upon a proper motion and a 4/5ths vote in favor of such an action. * * * * *
Staff reports or other written materials relating to each item of business referred to on this agenda are available from the City website www.groverbeach.org and on file in the City Clerk’s Office. A public counter copy is available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. Related materials submitted after distribution of the agenda packet are available in the City Clerk's Office during normal business hours. If you have questions regarding any agenda item, please contact the appropriate City Department. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council and distributed subsequent to distribution of the agenda packet will be made available for public inspection in the City Clerk’s Office during normal business hours.
* * * * *
Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.
* * * * *
The agenda and staff reports are also available on the City’s website: www.groverbeach.org
CITY OF GROVER BEACH
POLICIES AND PROCEDURES FOR CONDUCT AND DECORUM AT COUNCIL MEETINGS (Pursuant to Resolution No. 07-44, adopted 04-16-07, revised 02-18-2020) The City Council and staff welcomes and encourages civic participation and debate on issues. The Council values the public’s opinion and in every Council meeting invite and encourages the public to address the Council on any matter of interest. The Council adopted these policies and procedures for appropriate conduct and decorum at Council meetings and establish guidance for public participation during Council meetings.
These policies will foster and provide greater clarity to preserve the intent of open government and maintain a positive environment for public input and City Council decision-making.
1.0 DECORUM AND ORDER – IN GENERAL
1.1 The presiding officer is responsible for the maintenance of order and decorum at all times.
1.2 The presiding officer shall determine all points of order subject to the right of any Council member to appeal to the City Council by majority vote. If any appeal is taken, the question shall be “Shall the decision of the presiding officer be sustained” in which event a majority vote of the Council shall govern and conclusively determine such question of order.
1.3 All Council members, staff members and members of the public should speak respectfully and avoid the use of profanity, vulgarity and slanderous comments. Recognizing that the First Amendment precludes the City Council form prohibiting speakers from speaking based upon the content of their speech, the presiding officer shall use their best efforts, short of enforcement action, to remind and encourage all participating in the meeting to keep their speech respectful towards others and within bounds appropriate for children and persons of sensitivity toward course language as a courtesy to others present or otherwise viewing Council meetings.
2.0 DECORUM AND ORDER – COUNCIL MEMBERS
2.1 Manner of Speaking.
Any Council member desiring to speak shall first address the presiding officer. Upon recognition by the presiding officer, the Council member shall speak only to the question under debate.
U2.1(a) Questioning Staff.
A Council member desiring to question the staff should address his question to the City Manager, or, in appropriate cases, the City Clerk or City Attorney, who shall be entitled either to answer the inquiry or to designate some staff member for that purpose. Such a designation may be made at the time of any staff presentation or on the agenda listing for the item.
U2.1(b) Interruptions.
Once recognized, a Council member shall not be interrupted while speaking unless called to order by the presiding officer; unless a point of order is raised by another Council member, or unless the speaker chooses to yield to questions from another Council member.
3.0 DECORUM AND ORDER – STAFF
3.1 City Manager Responsibilities
The City Manager is responsible for ensuring that members of the administrative staff observe the rules of decorum and order set forth in this Policy.
3.2 AAddressing the City Council
Any administrative staff member desiring to address the City Council or members of the public shall first be recognized by the presiding officer. All remarks shall be addressed to the presiding officer and not to any individual Council Member or member of the public. Administrative staff members shall accord the utmost courtesy to the City Council, other administrative staff members and the public.
4.0 DECORUM AND ORDER – MEMBERS OF THE PUBLIC
4.1 AAddressing the City Council
Any member of the public desiring to address the City Council or members of the public shall first be recognized by the presiding officer at the appropriate place on the agenda. All remarks shall be addressed to the presiding officer and not to any individual Council Member, City Manager, City Attorney or member of the administrative staff or member of the public.
4.2 Time Limitation for Addressing the City Council
Public comment when addressing the City Council shall be generally limited to three (3) minutes per speaker. Depending on the extent of the agenda and the number of persons desiring to speak on an issue, the presiding officer may, at the beginning of the hearing, set a different time limit for each speaker. Any person may speak for a longer period of time upon approval from the presiding officer, when deemed necessary, for instance when a person is speaking on behalf of a group or has a graphic or slide presentation requiring more time.
4.3 Failure to Yield, Disruptions
Any person who refuses to relinquish the floor after their allotted time or while attending the City Council meeting engages in conduct or speech which disrupts the business of the meeting shall be brought to order and/or removed from the room if the sergeant-at-arms is so directed by the presiding officer.
Disruptive remarks from the audience, stamping of feet, clapping, whistles, yells and similar demonstrations shall not be permitted by the presiding officer who may direct the sergeant-at-arms to remove such offenders from the room.
4.4 Prosecution
Aggravated cases shall be prosecuted on appropriate complaint signed by the presiding officer.
5.0 ENFORCEMENT OF DECORUM
5.1 The Chief of Police or his designee shall be the ex-officio sergeant-at-arms of the City Council. The sergeant-at-arms shall carry out all legal and valid orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in the Council Chamber. Upon instructions from the presiding officer, it shall be the duty of the sergeant-at-arms to remove any disorderly person from the Council Chambers or place the disorderly person under arrest or both.
5.2 As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to render the orderly conduct of such meeting unfeasible or impedes the ability of the Council to hold the meeting, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the presiding officer may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section. Nothing in this Section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
PROCLAMATION OF APPRECIATION
Presented to
LYNN (STEELE) PEARSON
FOR SERVICE TO THE CITY OF GROVER BEACH
WHEREAS, Lynn (Steele) Pearson started her 28-year career with the City of Grover Beach in February 1994 as a Recreation Specialist in the Parks & Recreation Department, and WHEREAS, in August of 1994, she was promoted to a fulltime position as Administrative Secretary for both the Parks & Recreation Department and the Fire Department, and in September 1996, Lynn was working as an Administrative Secretary solely for the then-volunteer Grover Beach Fire Department; and WHEREAS, In 1998 while serving with the Fire Department, Lynn met, fell in love, and married her life partner, Captain Bart Pearson, now with the Five Cities Fire Department, and in 2006 all three members of the Steele-Pearson family had a brief opportunity to serve alongside each other, when Lynn’s son Andrew followed in his dad’s footsteps to become a Firefighter with the Grover Beach Fire Department; and
WHEREAS, in 2010 Lynn was promoted to Administrative Analyst to assist the newly hired Public Works Director/City Engineer Greg Ray to establish the City’s first standalone Public Works Department, and Lynn was recently promoted to Management Analyst within the Public Works Department; and WHEREAS, during Lynn’s 28-year career with the City she has been nominated by her peers as “Employee of the Year” 21 times and has won the award a record five times; and WHEREAS, over the past five years Lynn’s hidden interior design skills were put to work with updating the City Council Chambers, City Hall breakroom and restrooms, the interior and exterior of the Grover Beach Community Center, the living quarter’s restroom at the Fire Station, and most recently the exterior painting of City Hall; and
WHEREAS, in her retirement she will be traveling the country with her husband and their two pups, Jo and Bo, in their RV, continue to serve the Fire Service part-time as the Administrative Manager for the CA Training Officers, and best of all be an active member of the Grandma Club at her grandson Tucker’s elementary school, and hosting Grandma play dates with Tuck’s younger siblings, Maverick and Scarlett, and
WHEREAS, Lynn would like to thank Grover Beach residents for their love and gratitude, and even challenges over the past 28 years. Lynn states, “It has truly been the honor of my lifetime to serve our citizens and get to know many of them as family. I look forward to continuing my service as a volunteer at City sponsored community events and with our local non-profit groups.” NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach hereby acknowledges the outstanding service provided to our community by Lynn (Steele) Pearson and, on behalf of the citizens of Grover Beach, City Staff, and Elected Officials, past and present, extends our sincere appreciation for her many years of dedicated public service.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 22nd day of August 2022.
Jeff Lee, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 1
Agenda Item No. 2
ACCOUNTS PAYABLE
CH ECK DATE 07/07/2022
Check Name Check Amount Check Date Invoice Desc
70892 Abby Shoneff 80.00 07/07/2022 2594 GH Lower 6/26/22 security deposit refund One DJI Matrice 30T Combo /Care Enterprise (Basic); Four DSI Matrice 30 TB30 Intelligent Fl ight Battery; One LP12 Spotlight & Speaker for DJU Matrice 70893 ADVEXURE LLC 18,414.64 07/07/2022 30; Two DJUWB37 Intelligent Battery 70894 AT&T 547.99 07/07/2022 City Hall & PD Fax & Modem 5/22/22 - 6/21/22 70895 AT&T 1,992.45 07/07/2022 City Hall Telephones 5/25/22 - 6/24/22 70896 Blake Bolayog 80.00 07/07/2022 2604 16th ST 6/26/22 security deposit refund
BLUE SHIELD OF CA LIFE &
70897 HEALTH MEDICAL EYE SERVIC 855.70 07/07/2022 Employee insurance premiums July 2022 California Joint Powers Property, Mechanical Breakdown, Other Vehicles Physical Damage and 70898 Insurance Authority 45,596.00 07/07/2022 Fire/Amb Physical Damage & Auto Insurance 7/1/22 - 6/30/23 70899 Central Bank 73,381.17 07/07/2022 Commercial Loan for Patrol Vehicles for PD 70900 CHARTER COMMUNICATIONS 736.69 07/07/2022 City Facil ities Internet Charges 6/16/22 - 7 /15/22 70901 CIMA 1,105.03 07/07/2022 Volunteer insurance FY 23
CITY OF GROVER BEACH
70902 WATER DEPT. 10,175.08 07/07/2022 City water accounts 4/7 /22 - 6/1/22 70903 Coles Linen and Laundry 191.12 07/07/2022 Coles Linen and Laundry tablecloths 6-30-2022
COUNTY OF SAN LUIS OBISPO
70904 DEPT OF PUBLIC WORKS 647,570.93 07/07/2022 Flood Control Zone 3 Semi-Annual Lopez Water Contract FY 2022-23 70905 DE LAGE LANDEN 108.74 07/07/2022 Copier Contract for 6/15/22 thru 7 /14/22 70906 Deltina Coffee Roasters 62.50 07/07/2022 Deltina Inv 1457 OfficeCoffee 7-1-2022
DEPT OF CONSERVATION
DIVISION OF ADMIN SERV
70907 ACCTO 271.63 07/07/2022 2nd Qtr 2022 SMIP fees
70908 Dimes Media Corporation 852.00 07/07/2022 June 2022 Summer Concerts Advertising 70909 Drube Electric 105.00 07/07/2022 Service Call and miscellaneous parts for lunch room at PD EXECUTIVE INFORMATION Annual EIS Support; Mobile Digital, SLO County Switch; July 2022 to June 70910 SERVICES INC. 15,031.00 07/07/2022 2023; CAD Consolidation : January 2023 to June 2023
HARRIS ENTERPRISE
RESOURCE PLANNING HARRIS
70911 SYSTEMS 58,290.79 07/07/2022 Se lect ERP Ma int 7 /1/22-6/30/23 Finance, CCR, Comm Dev, UB, PR 70912 Hortensia Diaz 459.50 07/07/2022 2618 Ramona Garden Park security deposit refund 70913 J.B. DEWAR INC. 9,249.16 07/07/2022 Gasoline charges for PW vehicles 70914 James Delgado 80.00 07/07/2022 2599 5/29/22 16th St security deposit refund 70915 JAY SWIFT 500.00 07/07/2022 Medical reimbursement per retiree contract 70916 Joe Duran 750.00 07/07/2022 Summer Concert Band Soul'd Out 7.10.22 Kawagoe, Kent M . PH .D.,
70917 Licensed Psychologist 300.00 07/07/2022 Pre-employment Psych Evaluation for possible lateral officer B. Martinez 70918 Peak WiFi.com 1,685.00 07/07/2022 Network Services - Cannibas Video Wall Principal Life Insurance
70919 Company 5,460.39 07/07/2022 Employee premiums Ju ly 2022 70920 RICH ROLSON 625.00 07/07/2022 Sound service for Sou I'd Out 7 /10/22
SAN LUIS OBISPO AIR
POLLUTION CONTROL
70921 DISTRICT 1,220.10 07/07/2022 Annual permit FY 23
70922 SANDY MERSHON 203.21 07/07/2022 Reimburse Sandy for Tiny Tots supplies 70923 SLOACTTC 11,882.66 07/07/2022 LAFCO 2022-23
SO COUNTY PERFORMING
ARTS ASSOC Oba CLARK
70924 CENTER 25,000.00 07/07/2022 Clark Center 2022 StoneSoupSponsor lnv6822 7-5-22 SOUTH SAN LUIS OBISPO CO.
70925 SAN ITATION DISTRICT 4,331.00 07/07/2022 2nd Quarter 2022 Facility Fees 70926 SOUTHERN CALIF GAS CO 359.28 07/07/2022 Gas charges for City Facilities 5/13/22 - 6/12/22 70927 SpeakWrite Billing Department 346.79 07/07/2022 Statement for June 2022 Check Name Check Amount Check Date Invoice Desc
70928 ULTREX 46.35 07/07/2022 Sharp SHA-MX-C304W Copier 5/ 21/22 to 6/20/22 70929 Veritone, Inc 2,300.00 07/07/2022 Yearly contract, 23 users 7/1/2022 thru 6/30/2023 70930 VERIZON WIRELESS 1,576.56 07/07/2022 Monthly cha rges Comm Dev & Pa rks ( 5/4/22 - 6/26/22) Total $ 941,823.46
ACCOUNTS PAYABLE
CHECK DATE 07/14/2022
Check Name Check Amount Check Date Invoice Desc
CAM-17 Soil, EPA 8260 B, EPA 8015 -Just Oil or Diesel, EPA 70931 ABALONE COAST ANALYTICAL INC 3,325.00 07/14/2022 8015 - Gasoline Range Organics, ELAP Fee 70932 AKA Engineering Company 4,200.00 07/14/2022 Design - CIP 2274 70933 ALEXANDRA THORNTON 367.74 07/14/2022 UB Refund due to Ovrpmt on Closing Acct# 21192 70934 Allegranza, Jared 443.00 07/14/2022 Jared Allegranza_Educationa 1Reimbursement_6-30-22 70935 American Water Works Association (AWWA) 473.00 07/14/2022 Membership Dues 8/1/2022-7 /31/2023 70936 AMERIGAS - SANTA MARIA 155.25 07/14/2022 Tank Rental-Public Works 06/01/22-05/31/23 70937 ANTONIO G GARCIA 90.14 07/14/2022 UB Refund due to Ovrpmt on Closing Acct# 12235 70938 APWA (American Public Works Association) 740.00 07/14/2022 Membership Renewal 8/1/2022 through 7/31/2023
ARAMARK UNIFORM SERVICES AUS WEST
70939 LOCKBOX 993.72 07/14/2022 uniform rental
unit 203 gasket, sensor, tube, belt, coolant, cap, radiator, 70940 ARROYO GRANDE CHEVROLET 2,597.42 07/14/2022 tank
70941 AUTO ZONE INC 293.94 07/14/2022 Wiper blades for Parks & Recreation vehicle 70942 Big Brand Tire & Service 801.98 07/14/2022 Tires for Truck #402 70943 BRANDON MCHARGUE 10.96 07/14/2022 UB Refund due to ovrpmt on closing Acct# 21239 70944 Brelyn Salazar 162.89 07/14/2022 UB Refund due to Ovrpmt on Closing Acct# 20480 70945 BROUGH CONSTRUCTION INC. 128,796.88 07/14/2022 Construction CIP 2274 70946 Burdine Printing & Graphics 113.72 07/14/2022 30 Water Reports
CALIFORNIA BUILDING STANDARDS
70947 COMMISSION 74.70 07/14/2022 2nd Qtr 2022 Green Bldg Fees 70948 California Joint Powers Insurance Authority 806,328.00 07/14/2022 FY 23 W/C & Liability Premium 70949 California Joint Powers Insurance Authority 40,000.00 07/14/2022 WC Tall Claims Funding FY 2022-23 70950 CANNON ASSOCIATES 38,797.58 07/14/2022 Street & Roadway Design Measure K-14 CIP 2295-14 70951 CARQUEST AUTO PARTS 162.42 07/14/2022 Unit 206 Battery 70952 Cen Cal Pa intng 1,190.00 07/14/2022 Fire Station 2 Bathroom Painting 70953 CITY OF GROVER BEACH WATER DEPT. 350.16 07/14/2022 CIP 4004 (End) Nacimiento 70954 CITY OF PISMO BEACH 155,236.63 07/14/2022 Central Coast Blue EIR - Mar/Apr 2022 70955 COASTLAND COAST LANDSCAPE 5,100.00 07/14/2022 July Grounds M aintenance - #1321 Costa Bella 70956 COLD CANYON LANDFILL INC. 730.50 07/14/2022 waste disposal 70957 CONFLUENCE ENGINEERING SOLUTIONS, INC 10,400.00 07/14/2022 Contract water engineering services COUNTY OF SAN LUIS OBISPO May-June 2022 Billing for Cross-Connection Control 70958 ENVIRONMENTAL HEALTH SER 1,517.70 07/14/2022 Services 70959 Cuesta Polygraph & Investigations 2,625.25 07/14/2022 Ba ckground for Blake Martinez 70960 DATAPROSE LLC 2,207.53 07/14/2022 Southside Utility Billing - June 2022 70961 DE LAGE LANDEN 227.29 07/14/2022 Lease payment for Sharp/MX-5071 Copier - July 2022 70962 DJ 'S PLUMBING INC 509.00 07/14/2022 16th Street Park - Restroom Repairs 70963 Fastenal Company 273.91 07/14/2022 disposable gloves 70964 FERGUSON ENTERPRISES INC. #1350 1,087.50 07/14/2022 Adj Hyd Pres Rest Device Emergency Repair on the men's restroom lock at 16th St
70965 FRANK'S LOCK & KEY 155.00 07/14/2022 Park
70966 Governmentjobs.com, Inc. 15,408.09 07/14/2022 NeoGov_lNV-20174-Subs 7-1-22 to 6-30-23_7-1-2022 Grover Beach Police Officers Association dues for
70967 GROVER BEACH POLICE OFFICERS ASSOC. 1,045.00 07/14/2022 paycheck date 7-15-22 Check Name Check Amount Check Date Invoice Desc
70968 GSI Water Solutions, Inc 4,526.78 07/14/2022 NCMA Annual Rpt 70969
70970
70971
70972
70973
70974
70975
70976
70977
70978
70979
70980
70981
70982
70983
70984
70985
70986
70987
70988
Hacienda Gardening
Hale, David P - Law Offices of David P. Hale
Hannah Avila Oba Surfside Deli
HEACOCK TRAI LERS & TRUCK ACCESSORIES
INC.
Hinderliter Della mas & Associates
Industrial Medical Group of Santa Maria Valley
JAS PACIFIC
JERRY M PASTOR
JJ Fisher Construction, Inc
JON PRATT
KIMBALL MIDWEST
Krystall-Clear Window Cleaning
LEWIS BRISBOIS BISGAARD & SMITH LLP
LAWYERS
LexisNexis Risk Data Management, Inc.
LIEBERT CASSIDY WHITMORE
Lori Springer
Max Torres
Michael K. Nunley & Associates, Inc.
Mile High Shooting LLC
MINERS HARDWARE
70989 MNS Engineers, Inc.
70990 MUNRO,JIM
70991 Nicholas Tarkowski
70992 O'REILLY'S AUTOMOTIVE INC
70993 Omni-Mea ns C/O GHD, Inc.
70994 Peak WiFi.com
70995 PORTABLE JOHNS INC.
70996 R. BAKER INC.
70997 Ready Refresh by Nestle
70998 RICH ROLSON
70999 RLH Construction
71000 SAFETY-KLEEN SYSTEMS INC.
71001 Sean Frisby
71002 Service 1st
71003 Siteone Landscape Supply, LLC
71004 SM TIRE INC.
Check Name
71005 SOUZA CONSTRUCTION INC.
STANLEY CONVERGENT SECURITY SOLUTIONS
71006 INC.
71007 STATE DISBURSEMENT UNIT
71008 STATE DISBURSEMENT UNIT
71009 SWRCB-DWOCP
71010 TCA Tools Inc
71011 Traffic Management, Inc.
1,050.00 07/14/2022
14,559.50 07/14/2022
10,000.00 07/14/2022
123.92 07/14/2022
17,850.00 07/14/2022
1,175.00 07/14/2022
6,210.51 07/14/2022
31.74 07/14/2022
75,715.27 07/14/2022
224.24 07/14/2022
384.44 07/14/2022
770.00 07/14/2022
25.00 07/14/2022
808.50 07/14/2022
5,275.00 07/14/2022
192.58 07/14/2022
2,390.00 07/14/2022
24,882.75 07/14/2022
9,864.16 07/14/2022
1,073.60 07/14/2022
Gopher Trapping June 2022 - Selva and Bodega Basin,
Mentone Park, 16th Street, Atlantic City
June 2022 Attorney Fees
ARPA Grant - Business Facade Grant
Remote button repair
June 2022 services for Cannabis Management Program
IMG-Akeso Inv 4841 BMartinez 7-1-2022
June2022 JAS Dev Plan Check
UB Refund due to Ovrpmt on Closing Acct# 16664
Sidewalk Repairs CIP 2275 Retention
UB Refund due to Ovrpmt on Closing Acct# 21157
Electrical wire connector
Window Cleaning for Fire Station, City Hall and Police
Station
Attorney fees
AVCC Subscription 6/1/22 to 6/30/22
LCW lnv218949_ConsortiumFees_070122-063023_7-1-22
UB Refund due to Ovrpmt on Closing Acct# 20060
Backflow test - annual
Asset Management
30cb inc brake, 80mm accessory rail, PSR Bipod with ADM, Ultra 7 suppressor .30 cal, 34mm MOA, ATACR, LE 308
20 pieces Doug Fir
CM for Measure K-14 Street Repair & Rehab, Seabright CIP 6,602.00 07/14/2022 2295-13 Professional Services June 1-30 2022 320.00 07/14/2022
1,600.00 07/14/2022
1,399.29 07/14/2022
17,809.91 07/14/2022
14,990.00 07/14/2022
108.12 07/14/2022
31,908.78 07/14/2022
385.41 07/14/2022
625.00 07/14/2022
15,497.00 07/14/2022
211.05 07/14/2022
211.42 07/14/2022
11.10 07/14/2022
440.20 07/14/2022
75.00 07/14/2022
Check Amount Check Date
90,769.05 07/14/2022
Reimbursement for FBINAA Assessment Fee and National
Dues
Performance on July 17th- Careless Whisper
Safety rubber for under the playground@ Hero Park
CM services 4004
Install Camera w/ Licensing at Ramona Skate Park
Portable Toilet Rentals 05/08/22 - 06/04/22
CIP 4004 Water Main Project - Changes of Construction
Due to Field Conditions
Water Delivery Service June 2022
Sound System Services- july 17th- careless whisper
Fire station restroom improvements
Parts Washer Service 06/09/2022
UB Refund due to Ovrpmt on Closing Acct# 20538
Credit Check for
Irrigation Supplies
Unit 205, alignment
Invoice Desc
Construction cip 2295-13
74.23 07/14/2022 Fire & Security Monitoring Aug 2022 - 16th and Mentone 154.50 07/14/2022 Child Support Garnishment for employee 250.00 07/14/2022 Child Support Garnishment for employee 170.00 07/14/2022 Renewal Certification for 3 PW Employees 113.10 07/14/2022 Tools for Shop & Water
203.99 07/14/2022 Aluminum Speed Limit Signs
71012 United Laboratories 558.00 07/14/2022 Supplies for Equipment & Facilities 71013 VERIZON WIRELESS 351.80 07/14/2022 Verizon Wireless Charges 05/17 /22-06/16/22 71014 Video Inspection Specialists 15,596.97 07/14/2022 May 2022 VCP 71015 WALLACE GROUP 4,016.00 07/14/2022 Sewer Video Inspection North Half CM 71016 Water Systems Consulting Inc. 1,826.75 07/14/2022 NCMA staff extension services 71017 WILLIAM D LINDSAY 69.57 07/14/2022 UB Refund due to Ovrpmt on Closing Acct# 16617 71018 WILLIAM MICHAEL LEMING 154.13 07/14/2022 UB Reimb part of tenant Dep Acct# 20912 TOTAL $ 1,610,627.26
ACCOUNTS PAYABLE
CHECK DATE 07/21/2022
Check Name Check Amount Check Date Invoice Desc
71019 SCities Homeless Coalition 14,412.37 07/21/2022 OST Security Deposits 4/1/2022 to 6/30/2022 17-CDBG 12027 71020 ACE Certified Tree Care 2,700.00 07/21/2022 HD Chipper and Truck, Stump Grinder 71021 Advanced Combat Evolutions 549.00 07/21/2022 Urban Sniper Training Course for Allegranza 71022 Aguirre, Dulce 80.00 07/21/2022 2623 16th St security deposit refund 6/24/22 Large Acetylene, Large Argon, La rge Oxygen - June 30, 2022 71023 AIRGAS USA LLC 149.28 07/21/2022 service.
ANIMAL SERVICES ATTN :
71024 ACCOUNTS RECEIVABLE 17,915.50 07/21/2022 Animal Services Fy 2022 - Qtr 4 71025 Anna Lanier 1,071.00 07/21/2022 Claims for service Anna July 2022 71026 AQUA-METRIC SALES CO. 9,054.53 07/21/2022 30- 3/4" water meters & 20- 1" water meters 71027 ARROYO GRANDE CHEVROLET 1,813.20 07/ 21/2022 Unit 200, radio replaced and programmed 71028 AT&T 135.88 07/21/2022 Monthly Water Alar Circuits 7 /7 /22 - 8/6/22 71029 Avenu Insights & Analytics 748.11 07/21/2022 SUTA CA - Q4 - 2021 71030 Big Brand Tire & Service 2,079.62 07/21/2022 t ires for PD Patrol vehicles 71031 BRENNTAG PACIFIC INC. 4,540.61 07/21/2022 Aquapure / June 2022 71032 BRISCO MILL & LUMBER YARD 21.54 07/21/2022 Straight Edge - Police Dept. 71033 BROUGH CONSTRUCTION INC. 11,084.28 07/21/2022 Sidewalk Infill Project CIP 2274 71034 Burdine Printing & Graphics 2,492.43 07/21/2022 Printing 71035 CANNON ASSOCIATES 27,807.71 07/21/2022 CIP 4267-2 Water Main Upgrade 2554 Grover Heights lower 7 /15/22 partial refund due to 71036 Charlene Lewis 129.50 07/21/2022 restrooms closed Coastal 0 cc Med Grp OBA AKESO
71037 0cc Healt h 170.00 07/21/2022 Physical Exam for PW employee 71038 DE LAGE LANDEN 312.12 07/21/2022 Copier Lease Sharp MX-5071 7 /1/22 to 7 /31/22 71039 DE LAGE LANDEN 67.43 07/21/2022 Sharp MX-C304W 7/1/22 to 7/ 31/22
DEPT OF JUSTICE ACCOUNTING
71040 OFFICE/CASHIERING UNIT 1,304.00 07/21/2022 June 2022 LIVESCAN
DISABILITY ACCESS
71041 CONSULTANTS, LLC 2,000.00 07/21/2022 Annual Subscription June 2022-May 2023 71042 DONALD LAGER 107.04 07/21/2022 UB Refund due to ovrpmt on Closing Acct# 21282 71043 Doomsday Skate, LLC 144.00 07/21/2022 Claims for service skate class July 2022 71044 DroneSense Inc 6,636.00 07/21/2022 Drone viewer kit, license, software 6/22/ 22 thru 6/27 /25 71045 FRANK'S LOCK & KEY 1,348.53 07/21/2022 Rekey Mentone Park Lock 71046 Granicus, LLC 21,760.00 07/21/2022 Annual STR Service 7 /1/2021-6/30/2022.
NCMA 2021 Annual Report Professional Services from June 1 71047 GSI Water Solutions, Inc 443.20 07/21/2022 2022 through June 30, 2022 71048 Heather Zickuhr 60.00 07/21/2022 Refund skate June 2022 71049 J.B. DEWAR INC. 2,026.45 07/21/2022 Gasoline charges for PW vehicles 71050 JAS PACIFIC 6,213.75 07/21/2022 June2022 JAS Inspector Invoice 71051 JOHN D LISBERG 130.87 07/21/2022 UB Refund due to ovrpmt on Closing Acct# 19478 71052 Joseph Ramirez 80.00 07/21/2022 2578 7 / 3/ 22 security deposit refund 16th St 71053 KIMBALL MIDWEST 435.40 07/21/2022 Absorbent for spill in yard and out in the field 71054 Kristopher Doe 476.70 07/21/2022 Claims for service July 2022 Paint pmt 2 71055 Kryst al I-Clear Window Cleaning 295.00 07/21/2022 Window cleaning at Ramona inside, outside, screens
LEWIS BRISBOIS BISGAARD &
71056 SMITH LLP LAWYERS 255.00 07/21/2022 Water Issues, File #36066-2. Current fees through 6/30/2022 71057 Maria Juarez 981.00 07/21/2022 2473 7 / 2/ 22 GBCC refund for hour delay opening 71058 Natividad Sanchez 80.00 07/21/2022 2539 16th St 5/28/22 security deposit refund 71059 O'REILLY'S AUTOMOTIVE INC 122.87 07/21/2022 Parts for Truck 71060 Office Depot 846.01 07/21/2022 City Hall Supplies 71061 PACIFIC GAS AND ELECTRIC 175.74 07/21/2022 Public Works Electric Charges 6/8/22 - 7 /5/22 71062 PACIFIC GAS AND ELECTRIC 20,764.05 07/21/2022 Publ ic Work & Parks & Rec Electric 5/20/ 22 - 6/17 /22 Check Name Check Amount Check Date Invoice Desc
71063 PHELAN KATHRYN 273.00 07/21/2022 Claims for service Kathryn July 2022 71064 PIETERS, STEFANIE 13.00 07/21/2022 Refund Tai Chi June 2022 less processing fee 71065 PORTABLE JOHNS INC. 583 .06 07/21/2022 Restroom service for summer concerts 4 Interceptor Power Bikes blk, w/ power lights and siren kit, 71066 Recon Power Bikes 19,172.00 07/21/2022 police bags, ARPA FUNDS 71067 RICH ROLSON 625.00 07/21/2022 Sound system services- July 24th for Sound Investment 71068 ROBERT O'SULLIVAN 800.00 07/21/2022 Sound Investment- Summer Concert- July 24th 71069 ROMERO, JORGE 250.00 07/21/2022 Reimburse Jorge Romero for PW Boots 71070 SANDY MERSHON 2,241.40 07/21/2022 Claims for service July 2022 Sandy 71071 SANTA MARIA ELECTRIC, INC. 22,591.00 07/21/2022 Skate Park Solar Light Poles -June 2022 CIP 1260 71072 Siteone Landscape Supply, LLC 159.43 07/21/2022 Supplies for Truck #407 - water SOUTH SAN LUIS OBISPO CO.
71073 SANITATION DISTRICT 125,362.54 07/21/2022 Northside San District Fees - June 2022
STATEWIDE TRAFFIC SAFETY &
71074 SIGNS INC LOCKBOX# 912 12,419.48 07/21/2022 3 Radar Signs delivered 4/7/2022 71075 TCA Tools Inc 122.83 07/21/2022 Tools for Truck
71076 TERMINIX PROCESSING CENTER 146.00 07/21/2022 Pest control for GBCC 71077 Traffic Management, Inc. 1,693.97 07/21/2022 Supplies for Street Signs 71078 ULTREX 242.64 07/21/2022 Sharp MX/5071 Contract for billing period 4/13/22 - 5/12/22 71079 UNIVAR USA INC 2,778.81 07/21/2022 Liquichlor
US BANK CORPORATE PAYMENT
71080 SYSTEMS 21,816.31 07/21/2022 City Hall Employee Credit Cards 71081 Vargas, Rafael 671.09 07/21/2022 2447 Grover Beach Community Center partial refund 71082 Venco Power Sweeping, Inc. 6,152.72 07/21/2022 Street Sweeping for the month of June 2022 71083 Video Inspection Specialists 10,675.51 07/21/2022 Video Inspections for month of June 2022 71084 Vital Records Holdings, LLC 69.05 07/21/2022 Document Storage July 2022 Map Checking Services. 275 N 4th $739.50 / 1290 LongBranch 71085 WALLACE GROUP 16,395.43 07/21/2022 $261.00 / 950 El Camino Real $696.00 TOTAL $ 409,273.99
ACCOUNTS PAYABLE
CH ECK DATE 07/28/2022
Check Name Check Amount Check Date Invoice Desc
AFLAC INC. ATTN : REMITTANCE
71086 PROCESSING SERVICES 655.74 07/28/2022 July 2022 - AFLAC Premiums POST Annual Reserve Peace Officers Conference
71087 ANGELLO HILARY 692.04 07/28/2022 August 10-13, 2022, hotel and per diem 71088 Annabella Ballentine 161.00 07/28/2022 Refund Lego Camp August 1-5, 2022 71089 ARROYO GRANDE CHEVROLET 2,072.71 07/28/2022 PD Units Booster 71090 AT&T 1,997.55 07/28/2022 City Hall Telephones 6/25/22 - 7 /24/22 71091 CITY OF GROVER BEACH WATER DEPT. 11,363.28 07/28/2022 City Water Accounts 5/11/22 - 7 /1/22
CRISP ENTERPRISES DBA CRISP
71092 IMAGING 139.91 07/28/2022 PPC Bond Set- Digital Processing Police Dept. cleared stoppage in the sink - finger
71093 DJ'S PLUMBING INC 272.50 07/28/2022 printing room.
July 2022 Monthly Service City Hall & Police Dept.
71094 EXECUTIVE JANITORIAL INC. 7,980.00 07/28/2022 (First Service) 71095 G.T. COX ELECTRIC 329 .00 07/28/2022 GBFD Station Lighting - replaced ballasts and lamps 71096 Grover Beach Preschool and Childcare 15,000.00 07/28/2022 Child Care ARPA Grant 71097 Hamon Overhead Door Company 511.26 07/28/2022 Fire Station Service Charges 71098 Heidi Andrea Seastrano 2,700.00 07/28/2022 ARPA Child Care Grant 71099 J.B. DEWAR INC. 3,938.16 07/28/2022 Dept Gas Stmt 7 /1/22 thru 7 /18/22 71100 Jael Baas 160.00 07/28/2022 2613 GH lower security deposit refund 6/25/22 July 31- Scratch performance at Summer Concert
71101 Jeff Cannon 664.00 07/28/2022 Series
71102 Jose Cervantes 170.00 07/28/2022 Summer Concert bounce house 71103 Matthew Matson 8,000.00 07/28/2022 Child Care ARPA Grant 71104 MIER BROS LANDSCAPE PRODUCTS 63 .58 07/28/2022 Gorilla Hair@ City Hall landscaping
NATIONAL RECREATION AND PARK
71105 ASSOC. 175.00 07/28/2022 NRPA Membership
71106 New Times 106.00 07/28/2022 New Times Publication for Ord. No. 22-07
PHOENIX GROUP INFORMATION
71107 SYSTEMS 846.70 07/28/2022 Parking Citation service June 2022 71108 Pono Pacific Kitchen LLC 10,000.00 07/28/2022 ARPA Business Facade Grant Sound System Services for july 31- Summer Concert
71109 RICH ROLSON 625 .00 07/28/2022 Series- Scratch
71110 SM TIRE INC. 963 .20 07/28/2022 Unit 209, new tires 71111 South County Chambers of Commerce 9,783.00 07/28/2022 SCCC-Econ Development for June 2022 71112 SOUTHERN CALIF GASCO 518.14 07/28/2022 Gas charges for City Facil ities 6/13/22 - 7 /12/22 71113 TCA Tools Inc 308.85 07/28/2022 Equipment for the Shop 71114 TEMPLETON UNIFORMS 1,110.73 07/28/2022 Uniforms for Employee 71115 Tripepi, Smith & Associates, Inc. 7,145.00 07/28/2022 July Retainer for Communication Support 71116 ULTREX 912.86 07/28/2022 Sharp SHA-MX-5071 copier usage 6/18/22-7 /17 /22 71117 United Laboratories 252.00 07/28/2022 Adhesive for the Shop 71118 UNIVAR USA INC 2,332.56 07/28/2022 Caustic Soda
USA North 811 for the Benefit of California State Fee for Regulatory Costs (July 1 2022 71119 CUFSEB 3,221.04 07/28/2022 to June 30, 2023
71120 VERIZON WIRELESS 342.16 07/28/2022 Cellular phones for PW crew TOTAL $ 95,512.97
Agenda Item No. 3
MINUTES
CITY COUNCIL MEETING
MONDAY, JULY 25, 2022
CALL TO ORDER Mayor Lee called the meeting to order at 6:00 p.m. in the City Hall Council Chamber, 154 South Eighth Street, Grover Beach, California.
MOMENT OF SILENCE
FLAG SALUTE The flag salute was led by Chance Bennet, 7 years old, 2nd grader at Shell Beach Elementary School.
ROLL CALL
City Council: Council Members Anna Miller, Robert Robert, Daniel Rushing, Mayor Pro Tem Karen Bright, and Mayor Jeff Lee were present.
City Staff: City Manager Matthew Bronson, City Attorney David Hale, Deputy City Manager Kristin Eriksson, City Clerk Wendi Sims, Police, Administrative Services Director Deanne Purcell, Community Development Director Bruce Buckingham, Public Works Director/City Engineer Greg Ray, Commander Bryan Millard, and Five Cities Fire Authority Fire Chief Steve Lieberman were also present.
CLOSED SESSION ANNOUNCEMENTS
None.
AGENDA REVIEW
Action: Upon unanimous consensus, the Council adopted the agenda as presented.
CEREMONIAL CALENDAR
1. Introduction of Management Analyst – Public Works Kristin Bennet - Public Works Director/City Engineer Greg Ray introduced new Management Analyst Kristen Bennet.
PRESENTATIONS
None.
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda.
• Debby Ugalde
• Cathryn Sells
With no further comments Mayor Lee closed public comment.
Agenda Item No. 4
Minutes: City Council Meeting Page 2
Monday, July 25, 2022
CONSENT AGENDA
Prior to consideration of the Consent Agenda, Mayor Lee invited public comment on the items under the Consent Agenda. At this time Mayor Lee asked if there was anyone who would like to make any public comments there was no one so Mayor Lee closed public comment.
2. Treasurer’s Report for the Period June 1, through June 30, 2022.
Action: Approved the Treasurer’s Report as submitted.
3. Treasurer’s Report for the 2022 Streets Bond Account - $10,000,000 for the Period June 1, through June 30, 2022.
Action: Approved the Treasurer’s Report as submitted.
4. Minutes of the City Council Meeting on Monday, June 27, 2022, and City Council and Planning Commission Workshop Minutes for Tuesday, September 7, 2021, Tuesday, October 5, 2021, Tuesday, April 19, 2022, and City Council Goal Workshop Minutes for Monday, March 7, 2022.
Action: Approved the minutes as submitted.
5. Police Department Conversion of Full-Time Records/Property Technician Position to One Full-Time and One Part-Time Community Services Technician I positions.
Action: Adopted the Resolution No. 22-31 authorizing the Police Department to convert one Full-Time Records/Property Technician position into one Full-Time and one Part-Time Community Services Technician I positions.
Resolution No. 22-31: A Resolution of the City of Grover Beach, California Authorizing the Conversion of One Full-Time Records/Property Technician Position into One Full-Time and One Part-Time Community Services Technician.
6. Federal Equitable Sharing Agreement
Action: Adopted the Resolution No. 22-32 authorizing the Mayor and the Chief of Police to sign a Federal Equitable Sharing Agreement that will allow the City to receive federal forfeited assets from adjudicated cases, pursuant to the Federal Equitable Sharing Program.
Resolution No. 22-32: A Resolution of the City Council of the City of Grover Beach, California Authorizing the Mayor and the Chief of Police to Sign a Federal Equitable Sharing Agreement.
It was motioned by Mayor Pro Tem Bright and seconded by Council Member Rushing to approve Consent Agenda Item Nos. 2, 3, 4, 5, and 6 as recommended. The motion carried on the following roll call vote:
AYES: Council Members – Miller, Robert, Rushing, Mayor Pro Tem Bright and Mayor Lee
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
PUBLIC HEARING
Minutes: City Council Meeting Page 3
Monday, July 25, 2022
None.
REGULAR BUSINESS
7. Economic Development Services Semi-Annual Report
Mayor Lee read the title to the foregoing item and deferred to staff for a report.
Deputy City Manager Eriksson introduced Nicole Moore from the South County Chamber of Commerce who presented the Semi-Annual Report discussing the Economic Development Contract with the City.
Mayor Lee invited public comment on this matter. No public comments were received at this time and the Mayor closed public comment.
Action: The Council received the update from the South County Chambers of Commerce on the Economic Development Contract with the City.
8. Five Cities Fire Authority Update
Mayor Lee read the title to the foregoing item and deferred to staff for a report.
City Manager Bronson presented the Five Cities Fire Authority update with Chief Lieberman available for any questions.
Mayor Lee invited public comment on this matter. No public comments were received at this time and the Mayor closed public comment.
Action: The Council received the update on the results of the Oceano Fire Tax Measure A-22 on June 2022 election and the process for a wind down period as defined by the Third Amendment to the Five Cites Fire Authority Joint Exercise of Power Agreement.
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda.
• Cathryn Sells
No further public comments were received at this time and the Mayor closed public comment.
COUNCIL COMMITTEE REPORTS
Mayor Lee stated the South County Sanitation meeting was cancelled and the next meeting is next week.
Council Member Miller reported on the Homeless Services Oversight Committee (HSOC) meeting.
Minutes: City Council Meeting Page 4
Monday, July 25, 2022
Council Member Rushing discussed the Zone 3 Committee meeting.
COUNCIL COMMUNICATIONS
Mayor Pro Tem Bright stated two residents reported to her having issues with fireworks.
Council Member Rushing thanked the Grover Beach Police Department for his participation on a Ride Along.
Mayor Lee stated his appreciation for the Fire staff and Police Department during the 4th of July weekend. He also stated he had correspondence with residents regarding the work being done by the digital fiber network company Astound, water violations and mentioned the 4 more summer concerts before Stone Soup.
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda.
• Brenda Auer
No further public comments were received at this time and the Mayor closed public comment.
CITY MANAGER'S REPORTS AND COMMENTS
City Manager Bronson again welcomed the City’s newest employee Kristin Bennet and mentioned the City has several positions we are recruiting for, for more information go to the City website, www.groverbeach.org. He mentioned that a private utility company Astound is installing fiber optic cable all across the City under an encroachment permit issued by the City though this is not a City project. He further explained if anyone has a complaint or concern, they can contact Astound at (805) 548-8070, to resolve the issues directly. He stated we are hearing complaints and are looking at how we can work with Astound to help resolve issues. He mentioned the City’s water conservation requirements and that the City has a 10% cutback requirement. If any resident has not met that reduction, they will receive a warning letter though there are no penalties at this time.
He last lastly recognized the City’s communications firm in the audience, Tripepi-Smith, as they are here meeting with our staff team on communication goals and strategies for the next few months. He thanked them for all the work they do on our behalf as a City.
CITY ATTORNEY’S REPORTS AND COMMENTS
None.
ADJOURNMENT
Minutes: City Council Meeting Page 5
Monday, July 25, 2022
There being no further business to come before the City Council, Mayor Lee adjourned the meeting at 7:29 p.m.
_____________________________
JEFF LEE, MAYOR
Attest:
______________________________
WENDI SIMS, CITY CLERK
(Approved at CC Mtg ______)
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: August 22, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: David Hale, City Attorney
SUBJECT: Adoption of Findings Related to AB 361 Allowing Continued Teleconferencing Meetings
RECOMMENDATION
Adopt required findings with respect to the City of Grover Beach’s continued utilization of teleconferencing meetings in conformance with AB 361 (Government Code Section 54953).
BACKGROUND:
Assembly Bill (AB) 361, now reflected in Government Code Section 54953, amended and codified the modified Brown Act provisions implemented by Executive Orders of the Governor in March 2020 in response to the COVID-19 pandemic. Among the provisions of the Brown Act modified by the Governor’s Orders were provisions for participation in legislative meetings by teleconferencing by phone or video platforms such as Microsoft Teams or Zoom. The Brown Act previously required that in the event any legislative body member(s) wished to participate in a meeting remotely, the exact address of the remote location(s) had to be published in advance of the meeting agenda with the remote location(s) available for public participation and comment.
Governor’s Orders N-29-20 and N-08-21 effectively suspended these provisions for health and safety reasons, making it possible for legislative body members to join a meeting virtually without the need for conducing advance noticing or providing direct public access to the location. Effective October 1, 2021, AB 361 functionally codified these provisions through January 2024, allowing agencies to avail themselves of the continued teleconferencing option if desired, provided that the legislative body makes certain findings as outlined below (Government Code Section 54953 (e)(3):
(3) If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency.
(B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii) State or local officials continue to impose or recommend measures to promote social distancing.
Gov. Code, § 54953
Agenda Item No. 5
Staff Report: AB 361 Findings for Continued Teleconferencing Meetings Page 2 August 22, 2022
The City Council began its use of AB 361 provisions after the bill’s effective date of October 1, 2021, by continuing to hold a teleconferencing meeting using Microsoft Teams on October 5, 2021. Thus, the Council is required to adopt findings before any virtual meeting it wishes to hold more than 30 days after October 5, 2021 and is required to make similar findings every 30 days thereafter as long as Council desires to avail itself of the modified teleconferencing procedures found within AB 361. Although suspended for a period of time, the Council finds that the increased number of reported cases of a recent variant of COVID-19, BA.5 along with a new subvariant BA.4.6 continues to create public health issues particularly in indoor settings. The number of reported cases of these variants are increasing and dominating infections within the United States and therefore allowing the opportunity for Council to make the findings for participation in the Council meeting by availing themselves of the relaxed regulations afforded in AB 361.
AB 361 also requires that the public be given the opportunity to address the legislative body with their comments in real time, which the City has provided since the start of the pandemic and continues to do so. In addition, the bill requires that meeting proceedings be stopped if the public’s virtual access to a meeting is disrupted, for example due to an internet outage. The City has also complied with these new regulations since the beginning of the pandemic, with the exception of a limited period of time wherein they were suspended. Should the Council choose to hold a hybrid meeting with some or all members participating in person, and some or all of the public participating virtually, staff will monitor the virtual meeting component to assure that public access is not interrupted and pause meeting proceedings in the event of a disruption.
To provide both legal compliance and practical flexibility during ongoing uncertain circumstances, staff recommends that, by minute order, the City Council must adopt the following findings with respect to the City of Grover Beach’s utilization of the provisions of AB 361, relating to Brown Act teleconferences:
Findings
1) The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2) The following circumstances exist:
a.) State or local officials continue to impose or recommend measures to promote social distancing and the ability for teleconferencing without unnecessary and significant exposure to COVID-19 and current variants.
FISCAL IMPACT
There is no fiscal impact associated with adoption of the recommended findings.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Approve the Findings required in AB 361 for compliance with Government Code Section 54953 and assure the flexibility for conducting future virtual City Council meetings, or
2. Provide alternate direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Agenda Item No. 6
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: August 22, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Matthew Bronson, City Manager
SUBJECT: Selection of Voting Delegate and Alternate(s) for the 2022 League of California Cities Annual Conference and Support for Bylaws Amendments
RECOMMENDATION
Select Mayor Lee to serve as delegate and Mayor Pro Tem Bright or Council Member Rushing to serve as alternate(s) for the upcoming annual business meeting to be held at the League of California Cities Annual Conference and provide direction to support proposed League of California Cities Bylaws Amendments
BACKGROUND
In order to participate in the business meeting at the League of California Cities (Cal Cities) Annual Conference, every represented city must have its City Council designate a voting representative who will be registered at the conference and attend the annual business meeting (General Assembly). Each member city may also appoint up to two alternates, one of whom may vote in the event the designated voting delegate is unable to serve in that capacity. A voting card will be issued to the designated city official at the conference.
Conference attendance provides an exceptional opportunity for elected officials to hear from leading experts, expand knowledge of municipal government, and view innovative resources that could benefit the delivery of services, enhance resources, and strengthen the City.
The Annual Conference will be held in Long Beach from Wednesday, September 7 through Friday, September 9 with the General Assembly held on September 9. This year, members of the Council scheduled to attend the conference are Mayor Jeff Lee, Mayor Pro Tem Karen Bright, and Council Members Daniel Rushing and Anna Miller. Staff would propose for this year’s conference that Mayor Lee serve as delegate and either Mayor Pro Bright or Council Member Rushing serve as alternative depending on availability.
While there are no policy resolutions for consideration by the General Assembly, there are proposed bylaws amendments for consideration. These amendments were developed by the Cal Cities Governance Committee to improve organizational governance and approved by the Cal Cities Board of Directors for membership consideration. Attachment 1 describes these amendments which are highlighted below:
• Formalize oversight of the Resolutions Committee by establishing the Second Vice President as the chair of the committee, while retaining the President’s authority to appoint the vice chair of the committee.
• Ensure a more inclusive Nominating Committee by adding a committee member appointed by the Cal Cities President from among the Caucus Board Directors and one Staff Report: Selection of Voting Delegate and Alternate(s) to the Annual LCC Conference Page 2 August 22, 2022
additional committee member appointed by the Cal Cities President from among the AtLarge Directors for a total of 13 committee members. • Clarify that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of Board-established committees.
• Make various minor technical corrections.
Staff would recommend that the Council provide direction to its voting representative to support the proposed bylaws amendments at the Cal Cities General Assembly.
FISCAL IMPACT
There is no fiscal impact from this action.
ALTERNATIVES
The City Council has the following alternatives to consider:
1. Select one delegate and alternate(s); or
2. Do not select any delegates; however, the City would not have voting rights at the annual business meeting; or
3. Provide alternative direction to staff
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Voting Designation Information
2. Proposed Bylaws Amendments
Attachment 1
2022 Annual Conference and Expo
PROPOSED BYLAWS AMENDMENTS
General Assembly
September 9, 2022
Attachment 2
2021-2022
CAL CITIES OFFICERS
President
Cindy Silva
Mayor Pro Tem,
Walnut Creek
First Vice President
Ali Taj
Council Member,
Artesia
Second Vice President
Daniel Parra
Council Member,
Fowler
Immediate Past President
Cheryl Viegas Walker
Council Member,
El Centro
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 2022
To: Cal Cities General Assembly
From: Cindy Silva, President
Carolyn Coleman, Executive Director and CEO
Re: Proposed Cal Cities Bylaws Amendments
On July 15, 2022, the League of California Cities (Cal Cities) Board of Directors (Board) voted to present proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo. This memorandum outlines the history of the proposed amendments, summarizes the amendments, and provides an explanation of the process for adopting amendments to the bylaws.
Background
Beginning in 2017, the Board directed Cal Cities to undertake a strategic planning process that resulted in the adoption of the “Powering Up for California Cities Strategic Grown Plan 2018-2021” (Strategic Growth Plan). The Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission; and (c) ensure the pathway to leadership is transparent and inclusive.
In furtherance of its governance goals, the Board engaged an association governance consultant (Consultant) to evaluate the Cal Cities governance system and make recommendations for enhancing Cal Cities’ governance. The Consultant gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys. On July 8, 2021, the Consultant produced a report (Governance Report) detailing 49 recommendations to the Board to deepen the engagement of Cal Cities Member Cities and ensure Cal Cities’ governance is operating at peak performance.
The Governance Report included findings indicating that Cal Cities is a strong organization, with a high level of member engagement, but also highlighted opportunities for Cal Cities to enhance its governance. The opportunities for enhancement included: (a) improving the clarity, ease, and consistency in how the governance system works; (b) clarifying the guidelines for position qualifications and performance expectations; (c) identifying ways to deepen member engagement and enhance the quality of the experience of involvement; and (d) ensuring Cal Cities has an intentional, consistent organizational culture at all levels of the governance system.
1 The findings and recommendations from the Governance Report were presented to the Board during the July 2021 Board meeting. Following a robust exchange of ideas and input, the Board decided to move forward with many of the recommendations, referred other recommendations to a “to be established” board subcommittee for further study, and deferred consideration of the remaining recommendations.
Following Board approval, in September 2021 during the Cal Cities Annual Conference and Expo, the General Assembly voted to approve the following bylaws amendments:
1. Adjust the composition of the Board to achieve a higher impact and be more representative by adding Director seats to the Board for each of the five Diversity Caucuses, and transitioning members of the National League of Cities Board from Cal Cities Directors to one non-voting advisor to the Cal Cities Board.
2. Recognize the Cal Cities Diversity Caucuses in the Cal Cities bylaws to reflect the full contribution the caucuses make to Cal Cities’ mission and vision.
Those amendments became effective on Nov. 24, 2021.
Among the recommendations the Board decided was a priority to move forward was the establishment of a standing Governance Committee to assist the Board in fulfilling its governance function.
At its February 2022 meeting, the Board voted to approve Board policy establishing the Governance Committee with the task of regularly reviewing the governance structures, policies, and practices of Cal Cities and reporting its findings and recommendations to the Board. The Board also approved a one-year work plan for the Governance Committee that established priority governance issues to focus on in its first year.
Following the Board meeting, President Cindy Silva appointed the following Board members to serve on the Governance Committee:
• Cheryl Viegas Walker, Immediate Past President and Council Member, El Centro, Chair • Walt Allen, Council Member, Covina
• Jan Arbuckle, Vice Mayor, Grass Valley
• LaTanya Bellow, Deputy City Manager, Berkeley
• Pippin Dew, Council Member, Vallejo
• Lynne Kennedy, Mayor Pro Tem, Rancho Cucamonga
• Karen Goh, Mayor, Bakersfield
• Jim Lewis, City Manager, Pismo Beach
• Lisa Middleton, Mayor, Palm Springs
• John Minto, Mayor, Santee
• David Pollock, Council Member, Moorpark
2 The Governance Committee met in April 2022, and following engaging and productive discussions, brought forward to the Board at its May 2022 meeting several recommendations to further enhance Cal Cities’ governance. Among the recommendations approved by the Board during that meeting are two that require bylaws amendments:
1. Formalize oversight of the Resolutions Committee by establishing the Second Vice President as the chair of the committee, while retaining the President’s authority to appoint the vice chair of the committee.
2. To ensure a more inclusive Nominating Committee, add one committee member appointed from among the Caucus Directors and one additional committee member appointed from among the At-Large Directors for a total of 13 committee members.1 In addition to those recommendations identified by the Governance Committee and approved by the Board, Cal Cities staff identified various non-substantive revisions to the Cal Cities bylaws:
1. Clarify that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of Board-established committees.
2. To avoid confusion and clarify organizational responsibilities, remove “Treasurer” from the title of the Second Vice President.
2 3. To promote consistency, replace the term “Board member(s)” with “Director(s).”3 On July 15, 2022, the Board voted to present these proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo.
While the work to enhance Cal Cities’ governance is a process being implemented in phases over several years, the Board believes these proposed amendments constitute important next steps toward ensuring Cal Cities’ governance is operating at peak performance. 1 Under the current bylaws, the Nominating Committee is comprised of 11 Directors. Two committee members are appointed from among At-Large Directors and one from a Department. Divisions participate on a rotation, with Directors residing within eight of the Divisions appointed in even-numbered years and Directors from the other eight appointed in odd-numbered years. 2 Under the current bylaws, the Second Vice President is referred to as “Second Vice President/Treasurer.” However, in practice the Second Vice President does not serve as treasurer of Cal Cities. Rather, that function is performed by the Chief Financial Officer designated in Article VIII, section 5, subdivision b(2), of the Cal Cities bylaws.
3 The current bylaws primarily refer to members of the Cal Cities Board of Directors as “Directors.” However, there are instances in which they are referred to as “Board members.” 3 Procedure for Amending the Cal Cities Bylaws
Amendments to the Cal Cities bylaws may be proposed by the Cal Cities Board and may be adopted: (a) by vote of the Cal Cities General Assembly, or (b) by mail ballot to Member Cities.4 In this case, the amendments will be considered by the General Assembly. Bylaws amendments need to be approved by 2/3 of those voting,5
and the number that constitutes 2/3 of those voting
(a) cannot be less than a majority of the voting delegates present if there is a quorum at the time the vote is taken;6 or (b) cannot be less than a majority of a quorum if the meeting started with a quorum but a quorum is not present when the vote is taken.7 If approved by the General Assembly, the amendments to the bylaws will go into effect after the expiration of a 60-day protest period.8 If, within 60 days after the adoption of the amendments, one-third or more of Member Cities submit a written protest against such amendments, the amendments are automatically suspended until the next Annual Conference and Expo, when they may be taken up again for reconsideration and vote.9 If the amendments are approved by the General Assembly and no protest is lodged, the effective date of the bylaws amendments will be Nov. 9, 2022.
4 Article XVII, Section 1.
5 Article XVII, Section 2.
6 Cal. Corp. Code 7512, subd. (a).
7 Cal. Corp. Code 7512, subd. (d). 8 Article XVII, section 6. 9 Article XVII, section 7.
4 RESOLUTION RELATING TO AMENDMENTS TO THE CAL CITIES BYLAWS (2/3 vote at General Assembly required to approve)
Source: League of California Cities Board of Directors
WHEREAS, the League of California Cities (Cal Cities) is a nonprofit mutual benefit corporation under California law and, as such, is governed by corporate bylaws; and WHEREAS, the Cal Cities Board of Directors (Board) periodically reviews the Cal Cities bylaws for issues of clarity, practicality, compliance with current laws, and responsiveness to membership needs and interests; and
WHEREAS, beginning in 2017, the Board directed Cal Cities to undertake a strategic planning process that resulted in the adoption of the “Powering Up for California Cities Strategic Growth Plan 2018-2021” (Strategic Growth Plan); and
WHEREAS, the Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission; and (c) ensure the pathway to leadership is transparent and inclusive; and WHEREAS, in furtherance of its governance goals, the Board engaged an expert in association governance who gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys to evaluate the Cal Cities governance system and make recommendations for enhancing Cal Cities’ governance; and
WHEREAS, in July 2021 the Board decided to move forward with certain recommendations made as a result of that governance evaluation, including a recommendation to establish a standing Governance Committee of the Board to assist the Board in fulfilling its governance function; and
WHEREAS, in February 2022 the Board approved Board policy establishing the Governance Committee and charging it with regularly reviewing the governance structures, policies, and practices of Cal Cities, and reporting its findings and making recommendations to the Board; and
WHEREAS, in 2022 the Governance Committee recommended, and the Board, approved certain changes to the bylaws that: (1) formalize the oversight of the Resolutions Committee; (2) ensure a more inclusive Nominating Committee by adding one committee member appointed from among Caucus Directors and one additional committee member appointed from among AtLarge Directors; (3) clarify that, unless the board establishes otherwise, the Cal Cities President appoints the chair of board-established committees; and (4) make various non-substantive revisions; and
5 WHEREAS, the Cal Cities Board offers the following proposed amendments and additions to the bylaws, as set forth in the attached redlined version of the bylaws specified below, which is hereby incorporated by reference:
1. Amend Article VI, section 3(c) to designate the Second Vice-President as the Resolutions Committee chair, while retaining the President’s authority to appoint the vice chair of the Resolutions Committee;
2. Amend Article VII, section 5(b) to adjust the composition of the Nominating Committee by adding one At-Large Director and one Caucus Director for a total of 13 Nominating Committee members;
3. Amend Article VII, Section 10(d) to provide that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of board-established committees;
4. Replace the title “Second Vice-President/Treasurer” with “Second Vice President” in Article VII, sections 2(a), 5(e), and 10(b); and Article VIII, sections 1, 2(c), and 4;
5. Replace the term “board member(s)” with “Director(s)” in Article VII, sections 5(b), 5(e), and 8; Article XII, section 5(c); and Article XV, section 4; and now therefore, be it
RESOLVED, by the General Assembly of the League of California Cities assembled during the Annual Conference in Long Beach on September 9, 2022, that the proposed bylaws amendments are hereby approved and Cal Cities shall make the specified amendments to the Cal Cities bylaws set forth in the attached redlined version of the bylaws.
See ATTACHMENT 1 for redline of proposed changes to the bylaws. 6 ATTACHMENT 1
Redline of Proposed Changes to Bylaws
7 Bylaws for the
League of California Cities
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Article VI. Resolutions
…
Section 3: Resolutions Committee for Annual Conference Resolutions. (a) Resolutions Committee Composition. The Cal Cities President establishes a Resolutions Committee sixty days prior to each Annual Conference, which committee shall consist of:
(i) One elected official from each regional division, appointed by the regional division;
(ii) One elected official from each policy committee, appointed by the policy committee;
(iii) One member from each functional department, appointed by the department;
(iv) One elected official from each caucus, appointed by the caucus; and (v) Up to ten additional members (at least five of whom are elected officials) as the Cal Cities President deems necessary to achieve geographic and population balance, as well as recognize the multiplicity of city functions not represented by the other appointments, including, but not limited to, the perspectives of board and commission members as well as professional staff.
(b) Presidential Appointments. In the event a regional division, policy committee, functional department, or caucus does not make its appointment to the Resolutions Committee, the Cal Cities President may make the appointment on the regional division’s, policy committee’s, functional department’s, or caucus’s behalf.
(c) Chair. The Cal Cities President shall also appoint to the Resolutions Committee a committee chair and vice chairSecond Vice-President shall serve as committee chair. The Cal Cities President shall also appoint to the Resolutions Committee a vice chair.
(d) Minimum Committee Size and Composition. In the event the full committee is not in attendance at the Annual Conference, the Cal Cities President shall appoint a sufficient number of city officials in attendance to achieve a total of thirty. No less than two-thirds of the members of the Resolutions Committee shall be elected officials.
8 (e) Committee Consideration of Proposed Resolutions. Except for resolutions of courtesy, commendation, appreciation or condolence, no resolution expressing the opinion or policy of Cal Cities on any question may be considered or discussed by Cal Cities’ General Assembly, unless it has been first submitted to, and reported on, by the Resolutions Committee. …
Article VII: Board of Directors
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Section 2: Composition.
The Cal Cities Board is composed of the following:
(a) A President, First Vice-President and Second Vice-President/Treasurer, who each serve a term of one year;
(b) The Immediate Past President who serves for a term of one year, immediately succeeding his or her term as President;
(c) Twelve Directors-at-Large,
(i) Who serve staggered two-year terms, and
(ii) At least one of whom is a representative of a small city with a population of 10,000 or less;
(d) One Director to be elected from each of the regional divisions, functional departments, and caucuses of Cal Cities, each of whom serves for a term of two years; and
(e) Ten Directors that may be designated by the mayors of each of the ten largest cities in California to serve two-year terms.
(f) For purposes of this section, the population of each city is the most current population as determined by the California Department of Finance, Demographic Research Unit, or its successor agency or unit. If no successor agency or unit is named, the most current population used to determine these dues shall be used to determine future dues until such time as these bylaws are amended to designate a new source for determining city population. (g) Directors hold office until their successors are elected and qualified. …
9 Section 5: Nomination Process.
(a) Timing. The Cal Cities President, with the concurrence of the Cal Cities Board, shall establish a nominating committee at the first Board meeting of the calendar year in which the election is to occur.
(b) Composition. The nominating committee shall be comprised of eleven thirteen Board membersDirectors. ThreeTwo nominating committee members shall be At-Large Directors, and one shall represent a functional department, and one shall represent a caucus. Regional divisions shall be represented on the nominating committee on the following rotating basis:
(i) Even-Numbered Years: In even-numbered years, the Central Valley, Imperial County, Monterey Bay, North Bay, Orange County, Redwood Empire, Sacramento Valley and San Diego County
Regional Divisions shall be represented on the nominating committee. (ii) Odd-Numbered Years: In odd-numbered years, the Channel Counties, Inland Empire, Desert-Mountain, East Bay, Los Angeles County, Peninsula, Riverside County, and South San Joaquin Regional Divisions shall be represented on the nominating committee. (c) Nominating Committee Chair. The Cal Cities President shall appoint the chair of the nominating committee.
(d) Candidates for Positions Ineligible. Candidates for officer and at-large positions on the Cal Cities Board are not eligible to serve on the nominating committee. In the event a regional division representative on the nominating committee wishes to be a candidate for an officer or at-large position, the Cal Cities President will appoint a substitute nominating committee member from the same regional division, if available. If one is not available, the President shall appoint a substitute from a nearby regional division. (e) Duties. The duties of the nominating committee are to:
(i) Member Outreach. Publicize the qualifications for the offices of Second Vice Vice-President/Treasurer and the at-large members of the Cal Cities Board to Cal Cities’ Member Cities;
(ii) At-Large and Second Vice-President Recommendations. Make recommendations to the Cal Cities Board on the following year’s Cal Cities officers and at-large board membersDirectors; and (iii) President and First Vice President Recommendation.
Recommend whether the previous year’s First Vice President 10 becomes President and the previous year’s Second VicePresident/Treasurer becomes First Vice President. (f) Notice to Members. An explanation of the nomination process and relevant deadlines for submitting nominations to the nominating committee shall be publicized in Cal Cities publications and communications throughout the year, along with the identity of nominating committee members once such members are appointed. In addition, the nominating committee shall inform the membership of the opening of the nominations for the following year when it makes its report to the general membership as provided in Article VI, Section 5(g) below.
(g) Decision and Report. The nominating committee’s recommendations shall be communicated to the Cal Cities Board not later than 30 days prior to the date of Cal Cities’ Annual Conference and again at the Annual Conference.
In addition, the nominating committee shall make its report to the membership at the opening general session of the Annual Conference. (h) Election. The election of Cal Cities Board officers and Directors-at-Large shall occur at a Cal Cities Board meeting at the Annual Conference as provided in Article VII, Section 4(c) and Article VII, section 3. …
Section 8: Meetings and Meeting Notice.
(a) Regularly Scheduled Board Meetings. The Cal Cities Board shall meet no fewer than four times a year. Notice of regularly scheduled Board meetings shall be mailed to each Director at least 14 days before any such meeting. (b) Emergency Board Meetings. A good faith effort shall be made to provide notice of any emergency board meetings (for example, by first-class mail, personal or telephone notification, including a voice messaging system or other system or technology designed to record and communicate messages, telegraph, facsimile, electronic mail, or other electronic means). (c) Telephonic or Electronic Participation. Members of the Cal Cities Board may participate in any meeting through the use of conference telephone or similar communications equipment, so long as all members participating in such meeting can hear one another. Participation in a meeting by this means constitutes presence in person at such meeting.
(d) Notice Content. All meeting notices shall include the meeting date, place, time, and, as applicable, the means by which a Cal Cities Board memberDirector may participate electronically.
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11 Section 10: Committees.
(a) General. The Cal Cities Board may establish committees to study city problems, advise on Cal Cities educational efforts, make recommendations with respect to Cal Cities advocacy efforts, or to engage in other appropriate Cal Cities service.
(b) Executive Committee.
(i) Composition. The Executive Committee of the Cal Cities Board consists of the following: the Cal Cities President, First VicePresident, Second Vice-President/Treasurer, Immediate Past President and Executive Director.
(ii) Authority. The Executive Committee has authority to act for the Cal Cities Board between Board meetings, provided that no action of the Executive Committee is binding on the Cal Cities Board unless authorized or approved by the Board.
(c) Standing Policy Committees.
(i) Charge. Cal Cities shall have a series of standing policy committees, whose charge shall be to make recommendations to the Cal Cities Board on matters within the committees’ jurisdiction, as well as fulfill other duties specified in these bylaws (see, for example, Article VI, section 4(b)).
(ii) Membership. Each Cal Cities Policy Committee shall be comprised of the following:
• Two members appointed by each regional division president; • One member appointed by each functional department president; • One member appointed by each caucus president;
• No more than 16 members appointed by the Cal Cities President, to provide population and geographic balance, as well as expertise; and
• Such representatives of affiliate organizations in the capacity authorized by the Cal Cities Board.
(iii) Feedback. Policy committees shall receive information on actions taken on committee recommendations and the reasons for those actions.
12 (d) Committee Chairs and Vice Chairs. Unless the Cal Cities Board establishes otherwise, Tthe Cal Cities President appoints the chair of all CalCities-wide committees. The term of such appointments coincides with the Cal Cities President’s term. The Cal Cities President may appoint vice chairs for such committees, as the Cal Cities President deems necessary. …
Article VIII: Officers
Section 1: Identity.
The officers of Cal Cities are a President, a First Vice-President, a Second VicePresident/Treasurer, an Immediate Past President, and an Executive Director.
Section 2: Duties of Cal Cities Officers.
(a) President. The President presides at all Cal Cities Board meetings and all General Assemblies. The President has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board. (b) First Vice-President. The First Vice-President carries on the duties of the President in the President’s temporary absence or incapacity. The First VicePresident has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
(c) Second Vice-President/Treasurer. The Second Vice-President/Treasurer carries on the duties of the President in the President’s and First VicePresident’s temporary absence or incapacity. The Second VicePresident/Treasurer has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
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Section 4: Vacancies.
A vacancy in the office of President is filled by the Immediate Past President who shall serve for the unexpired term of office and, upon election of a new President at the next Annual Conference, shall subsequently serve a full term as Immediate Past President.
In the event the Immediate Past President is not available to fill the vacancy in the office of the President, or declines in writing, it shall be filled by the succession of the First Vice-President to that office. A vacancy in the office of First Vice-President, or Second Vice-President/Treasurer, is filled for the un-expired term by appointment by the Cal Cities Board of a member of the Cal Cities Board. A vacancy in the office of the Immediate Past President is filled for the un-expired term by the last Past President continuing to hold a city office.
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13 Article XII: Voting
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Section 5: Mail Balloting.
In addition to voting at Cal Cities meetings, Cal Cities may solicit member input by mail ballot.
(a) Mailing.10 The question(s) to be voted upon, along with explanatory materials and a ballot, shall be mailed by first class mail to each Member City for consideration and action.
(b) Time Frame for Action. Member Cities shall have at least 45 days to cast their vote. Ballots shall be cast by returning the Member City’s ballot to Cal Cities’ principal office in Sacramento.
(c) Ballot Tabulation and Results Announcement. The Cal Cities President will appoint a counting committee of three board membersDirectors to count the votes cast by mail ballot. The counting committee will submit its count to the Cal Cities Board, which shall canvass the vote and announce the results. (d) Functional Departments, Regional Divisions, and Caucuses.
Departments, divisions, and caucuses may also use mail balloting under procedures specified in their respective bylaws.
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Article XV: Prohibited Transactions
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Section 4: Ethical Considerations.
These restrictions, of course, represent the floor, not the ceiling, for ethical conduct as a Cal Cities board memberDirector or policy committee member. If a board memberDirector or policy committee member believes that there are circumstances under which Cal Cities’ members might reasonably question the board member’sDirector’s or policy committee member’s ability to act solely in the best interests of Cal Cities and its member cities, the prudent course is to abstain. As an example, typically Cal Cities board membersDirectors have abstained from participating in decisions on legislation that would affect organizations for which they work. Another example is legislation that would uniquely benefit a board member’sDirector’s city.
Policy committee members should also consider abstaining in similar circumstances. 10 The Administrative Services Committee recommends Cal Cities also include notice of the upcoming ballot in a variety of Cal Cities communications to alert Member Cities to make inquiry in the event a city’s ballot is lost in the mail. 14 Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: August 22, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Wendi Sims, City Clerk
SUBJECT: Appointment to the Planning Commission
RECOMMENDATION
Confirm and approve Mayor Lee’s recommendation and adopt the Resolution to Appoint Rachel Mann to the remainder of a four-year term of office on the Planning Commission of the vacant seat of Planning Commissioner Chris Long, scheduled to expire on May 31, 2024.
BACKGROUND
On June 23, 2022, Planning Commissioner Chris Long resigned from his seat on the Planning Commission with his term scheduled to expire on May 31, 2024. Consistent with State law, staff advertised the Planning Commission vacancy with press releases, notices on the City website, government cable access Channel 20, and posted notices on the bulletin board located at City Hall.
The City received one application for this vacancy from Ms. Rachel Mann who had also previously applied to fill a vacancy on the Commission. Mayor Lee recommends for Council approval the appointment of Ms. Mann to the remaining four-year term of office left vacant from the resignation of Planning Commissioner Long, scheduled to expire on May 31, 2024. Commissioner Mann would begin serving her new term at the next scheduled Planning Commission meeting.
FISCAL IMPACT
There is no fiscal impact with the recommended action.
ALTERNATIVES
The City Council has the following alternatives to consider:
1. Accept and confirm Mayor Lee’s recommendation and adopt the Resolution to appoint Rachel Mann to the remaining term of office left vacant from the resignation of Planning Commissioner Chris Long, scheduled to expire on May 31, 2024.
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Staff Report: Appointment to Planning Commission Page 2 August 22, 2022
Attachments
1. Resolution
2. Application (Note: redacted copies posted to the City website. Copies without redactions are available by request to the City Management Department.) RESOLUTION NO. 22-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA AUTHORIZING THE APPOINTMENT OF RACHEL MANN TO
THE GROVER BEACH PLANNING COMMISSION
WHEREAS, the Planning Commission is a body of five lay citizens; and WHEREAS, one (1) vacancy currently exist on the Commission due to the resignation on June 23, 2022 by Planning Commission Chris Long, whose seat will expire on May 31, 2024; and
WHEREAS, the Council considered the applications presented to them by staff for the vacancy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach hereby accepts Mayor Lee’s recommendation and approves the appointment of Rachel Mann to the remaining four-year term of office left vacant by Planning Commission Long, scheduled to expire on May 31, 2024.
On motion by ________, second by ________, and on the following roll-call vote, to wit:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a Regular Meeting of the City Council of the City of Grover Beach, California this 22nd day of August 2022. _____________________________
JEFF LEE, MAYOR
Attest:
______________________________
WENDI SIMS, CITY CLERK
Attachment 1
**DRAFT**
Attachment 2
Agenda Item No. 8
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: August 22, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Deputy City Manager
SUBJECT: FY 2021-22 Year-End Council Goals Implementation Report
RECOMMENDATION
Receive information on the year-end implementation status of the Council Goals in FY 2021-22.
BACKGROUND
On March 8, 2021 the Council adopted a set of Council Goals for FY 2021-23 following a goalsetting workshop conducted by the Council on February 26, 2021. The City began implementation of Council’s policy direction including Council Goals with the resources established in the two-year FY 2021-23 budget. The City begins the new fiscal year in a stable financial position with a balanced budget and a positive economic outlook despite the challenges of the COVID-19 pandemic and inflation concerns. The City’s budget includes significant investments to address community needs in alignment with Council Goals and has a prudent level of reserves for emergencies or unforeseen events. This financial position underscores the Council’s leadership in pursuing economic growth opportunities and community investments and staff’s diligence in managing costs and effectively implementing services and projects.
As we begin this new fiscal year, it is worthwhile to report the implementation and progress over the past fiscal year 2021-22 in addressing community needs. There was substantial progress made in implementing Council Goals as shown in Attachment 1. Overall, approximately 94% of the tasks for last fiscal year for the Major City Goals were completed or are currently in progress as shown in the chart below listed by each goal:
Goal Completed In
Progress Deferred* Total
Economic Development 9 4 1 14
Housing &
Homelessness 7 - 1 8
Public Safety 3 1 - 4
Street Improvements 6 2 - 8
TOTAL 25 7 2 34
*Tasks shown as pending are anticipated to be implemented in the next fiscal year while tasks shown as deferred will be implemented in the future.
Amended to correct first bullet point to
Streets and Other Capital Improvements
and Attachment 1D
Staff Report: FY 2021-22 Council Goals Implementation Report Page 2 August 22, 2022
Below are highlights of this progress categorized by each of the Major City Goals:
Economic Development
• Continued partnership with the South County Chambers of Commerce on economic development services including business retention and attraction with a focus this past year on the “Buy Local” program, as well as community grants and childcare grants funded with American Rescue Plan Act (ARPA) funds.
• Continued promotion of tourism marketing with the Chamber via the Visit Grover Beach brand, website, and social media platforms. The brand was named as a finalist in the Visit California Poppy Awards for Best Overall Destination Brand Identity (under $1 million).
• Continued successful implementation of commercial cannabis industry with 29 businesses permitted and 14 currently operating and generating jobs and tax revenue.
Housing and Homelessness
• Continued to work on implementing recommendations from the 2018 development review study, as workload permitted
• Hired a consultant to update the City’s Development Code and Land Use Element to implement housing programs, which was approved by Council in June 2022 and Coastal Commission approval expected in October 2022
• Worked with 5CHC and other local agencies to coordinate a unified approach to address mental health issues within unhoused community
• Worked with 5CHC to set up a winter warming center at the South County Regional Center in Arroyo Grande in consultation with other cities
Public Safety
• Executed the 3rd Amendment to the Five Cities Fire Authority JPA and continued to work with member agencies to maintain services level within budgetary constraints • Implemented the Racial and Identity Profiling Advisory (RIPA) reporting program • Actively recruited for multiple patrol officer vacancies and increased traffic enforcement Street and Other Capital Improvements
• Completed numerous street repair projects including portions of Seabright Avenue, Manhattan Avenue, Trouville Avenue, South 12th Street, South 10th Street and South Oak Park Blvd.
• Completed construction of a decomposed granite walkway along Trouville Avenue at Mentone Park
• Identified additional Measure K-14 street repair projects and issued additional bonds for those projects
• Design completed for sidewalk infill in three areas from the Council Priority One list.
In addition to these results tied to Major City Goals, staff would highlight various other achievements over the past year shown in Attachment 2 including:
• Completed City Hall and Police Station maintenance and facility improvements, including furniture upgrades, parking lot improvements, generator upgrades, interior door safety improvements and exterior painting
• Completed exterior painting of the Trouville Community Center • Awarded a contract for design and construction documents for Ramona Park improvements • Began work on the Corporation Yard Master Plan
• Installed new street signs and visitor wayfinding signs Staff Report: FY 2021-22 Council Goals Implementation Report Page 3 August 22, 2022
• Developed a community engagement program called “Grover Beach 101” to educate residents about the City and its services
• Hosted a “Picnic in the Park” event at Ramona Garden Park in May 2022 • Continued robust communications in social media platforms, quarterly mailings and conducted extensive outreach for the Council redistricting process • Completed restriping projects to create or improve bike lanes and stop bars • Established a sidewalk infill program in conjunction with the Measure K-14 projects On behalf of the City staff team, we are proud of these accomplishments over the past year. The investments made by the public over many years reflect this “can do” spirit of the community. Our team looks forward to continuing to meet the opportunities and challenges over this next year in continuing to serve our community and create an even better Grover Beach.
FISCAL IMPACT
There is no fiscal impact to this item.
ALTERNATIVES
The City Council has the following alternatives to consider:
1. Receive information on the year-end implementation status of the Council Goals in FY 2021-22; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Major City Goals Work Program Year-End Results
2. Other Important Goals Year-End Results
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT
GOAL STATEMENT
Develop and implement economic development initiatives that include COVID-related economic recovery strategies, business retention and attraction, effective and timely permit processing, and tourism promotion including marketing, attracting hotels along Grand Avenue, and ensuring compatible beach uses.
STAFF LEAD: Matthew Bronson, City Manager; Kristin Eriksson, Deputy City Manager; Bruce Buckingham, Community Development Director
TASK PLANNED STATUS YEAR END COMMENTS
Business Retention and Attraction
1. Work with Chamber to conduct outreach with local
businesses on key issues facing Grover Beach businesses including periodic meetings and surveys
2. Work with Chamber on implementation of data-based
business attraction strategy including marketing
campaign, leads development, site selection, and other
efforts.
3. Work with Chamber to continue assisting businesses
with COVID-19 compliance and recovery efforts such as
providing additional grant assistance
4. Work with Chamber to enable businesses to improve
their marketing through digital marketing bootcamps in
partnership with SLO Partners
5. Continue to collaborate with regional partner agencies to identify economic development strategies to support
regional economy
July 2021
July 2021
July 2021
July 2021
July 2021
Completed
Deferred
Completed
Completed
Completed
The City worked with the Chamber on outreach with local businesses with virtual industry group roundtable meetings and biweekly general business meetings.
Business attraction work was delayed given the departure of Chamber CEO and hiring of new Deputy City Manager to
assist in economic development. These efforts will be
implemented in FY 2022-23.
Utilizing ARPA funding, the City worked with the Chamber to implement the second round of the “Buy Local” program and a childcare assistance grant program. The City also developed a Community Grant Program to provide funding
for nonprofit organizations serving Grover Beach.
Worked with SLO Partners on digital marketing workforce training including two digital marketing scholarships, two precision manufacturing scholarships, and one software
development scholarship
The City worked with REACH, Visit SLO Cal, Cal Poly
Local Economic Development Committee, and other groups
on regional economic development strategies.
Attachment 1
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT
TASK PLANNED STATUS YEAR END COMMENTS
6. Work with Digital West to continue marketing efforts to promote broadband use by businesses
Tourism Development
1. Process building permits for 1598 El Camino Real hotel project upon submittal by developer
2. Continue involvement in Grover Beach Lodge project in partnership with lead agency State Parks and issue City permits for initial offsite construction upon plan submittal and approval
3. Work with Chamber to begin tourism marketing
campaign to promote Grover Beach as a desirable
tourism destination and assist tourism-related businesses in their marketing efforts
Commercial Cannabis Activities
1. Process additional development applications for
commercial cannabis businesses
2. Review current ordinances, regulatory costs and fees, tax structure, and other policy issues and engage the Council on potential policy or operational changes
July 2021
December 2021
June 2022
July 2021
Ongoing
June 2022
In Progress
In Progress
In Progress
Completed
Completed
Completed
Digital West/Astound is installing its citywide high speed fiber optic broadband network. The City will work with
Astound and the Chamber to promote broadband use from an economic development standpoint upon completion of the
installation in early 2023.
Developer preparing construction plans for City review
anticipated in spring 2023.
Developer preparing construction plans for State Parks and City review anticipated in late 2022.
The City worked with the Chamber to implement the new
tourism brand “Visit Grover Beach”. The brand was named as a finalist in the Visit California Poppy Awards for Best Overall Destination Brand Identity (under $1 million).
Four additional cannabis businesses have been approved or are in process of receiving an entitlement.
Council approved reduction of cannabis taxes on
manufacturing and distribution in December 2021 to
incentivize businesses. Council also provided direction in January 2022 to draft an ordinance to allow onsite
consumption areas.
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT
TASK PLANNED STATUS YEAR END COMMENTS
3. Revise ordinances as directed by Council and present revised ordinances for adoption
Permit Processing
1. Complete update of Engineering City Standards and
Specifications including items related to business
permitting
2. Continue to implement other recommendations from
2018 development review study to streamline
development review process
December 2021
Ongoing
Ongoing
Completed
Completed
In Progress
Adopted Ordinance amendment to allow on-site cannabis
consumption areas, special events, and revisions to regulatory permit renewal process in May 2022.
Several City Standards drawings have been updated in
conjunction with the work of Community Development to
update the Development Code.
Implementation of recommendations continues while balanced with workload from other projects. Anticipated completion December 2022.
KEY POLICY/OPERATIONAL ISSUES
• Continuation of economic development services contract with the South County Chambers of Commerce to improve business retention, recruitment, and marketing particularly in continuing to emerge from COVID-19 pandemic. • Continued focus on commercial cannabis industry and hotel development projects given economic activity and development opportunities along with additional tax revenues.
• Need to continue working with Digital West/Astound to maximize potential of broadband network for business attraction and retention • City’s involvement in regional economic development strategies to ensure community economic vitality in the future MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
GOAL STATEMENT
Update City codes and standards to encourage housing construction to meet diverse needs; collaborate with developers and non-profits in efforts to increase overall housing stock with a priority on affordable housing availability; and partner with regional agencies and organizations to address homelessness and sheltering issues in the city and region.
STAFF LEAD: Bruce Buckingham, Community Development Director; Matthew Bronson, City Manager
TASK PLANNED STATUS YEAR-END COMMENTS
1. Initiate Development Code and Land Use Element
updates to implement Housing Element programs
2. Work with 5Cities Homeless Coalition, County of San
Luis Obispo, and other agencies and stakeholders on
updating 10-year homelessness plan and short-term
initiatives to address homelessness
3. Conduct joint City Council and Planning Commission
public workshops on the Development Code and Land
Use Element updates
4. Work with homelessness partner agencies to finalize
plans for South County winter warming center
5. Provide a draft outline to Council of Development Code and Land Use Element updates for review and direction
6. Hold Planning Commission and City Council public
hearings to consider adoption of Development Code and
Land Use Element updates
July 2021
July 2021
September 2021
September 2021
October 2021
April 2022
Completed
Completed
Completed
Completed
Completed
Completed
Consultant was hired and the project initiated.
Staff worked with 5CHC, County, and other agencies on a new countywide five-year plan, additional shelter spaces including cabins project on County property and purchase of vacant land on South 4th Street, and encampment cleaning and outreach Public workshops conducted in September and October 2021. 5CHC set up winter warming center at South County Regional Center in Arroyo Grande in consultation with cities.
Council reviewed draft outline of ordinance revisions and provided direction in November 2021.
Public hearings on the updates were held in May 2022.
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
TASK PLANNED STATUS YEAR-END COMMENTS
7. Adopt Development Code and Land Use Element
updates
8. Oversee the start of the building permit process for the development of affordable housing project on South 13th Street (Cleaver property)
June 2022
June 2022
Completed
Deferred
Development Code and Land Use Element updates were
adopted by Council in June 2022 with Coastal Commission approval for areas in Coastal Zone expected in October 2022.
Applicant is applying for grant funding. Building permit submittal expected in December 2022.
KEY POLICY/OPERATIONAL ISSUES
• Implementation of the Development Code and Land Use Element updates will be a major area of focus for FY 2022-23 following completion of the updates.
• Changes in housing will take time given the time involved in private sector housing production following Development Code and Land Use Element changes aside from the affordable housing project on City property on South 13th Street (Cleaver property) • Additional funding and further City and County focus on addressing homelessness could lead to tangible results despite continued difficulty given complexity and regional nature of this issue
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
PUBLIC SAFETY
GOAL STATEMENT
Champion contemporary public safety services (police, fire, emergency medical services) by providing leadership and adequate resources, including training, to meet service demands and growing challenges in such areas as homelessness, mental health, vagrancy, and social justice.
STAFF LEAD: John Peters, Chief of Police; Stephen Lieberman, Five Cities Fire Chief
TASK PLANNED STATUS YEAR-END COMMENTS
1. Begin exploration of more unified approach between
public safety departments, County agencies, and
homeless service providers on outreach for homeless
individuals with mental health issues
2. Maintain consistent service delivery levels of Fire and Emergency Medical Services
3. Expand Police Department staffing to better address
growing concerns in traffic safety and enforcement
needs.
4. Implement the Racial and Identity Profiling Advisory (RIPA) reporting program for all Police Department
contacts in the field.
July 2021
July 2021
July 2021
January 2022
Completed
Completed
In Progress
Completed
Police Department worked with the Five Cities Homeless
Coalition (5CHC) and local agencies to coordinate a unified approach to address mental health issues within the unhoused community. Chief Peters is on the countywide committee that recently completed the update to the countywide homelessness strategic plan.
Five Cities Fire Authority continued to work with member communities to maintain service delivery levels within
budgetary constraints as defined in 3rd amendment to the JPA.
Police Department is actively recruiting for multiple patrol officer vacancies. Traffic enforcement has been increased, but is still limited due to staffing constraints
This program has been implemented and reports are being filed monthly with the California Department of Justice
KEY POLICY/OPERATIONAL ISSUES
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
PUBLIC SAFETY
• Failure of Oceano Measure A-22 triggers withdrawal of Oceano from Five Cities Fire Authority and need to review desired service levels and associated investment to provide responsive and effective fire and emergency medical services to the Grover Beach community. • Need for coordination with County Mental Health and Social Services, the Five Cities Homeless Coalition, Public Safety and Public Works on identify opportunities to offer outreach services to those individuals with mental health issues and homelessness. • Increasing demand from the community for traffic safety improvements through engineering, environmental design, education and enforcement. • Increasing challenges in maintaining competitive compensation, benefits and work environments for public safety departments to recruit and retain personnel.
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
STREET IMPROVEMENTS
GOAL STATEMENT
Continue improvements to major arterials and local streets, incorporating where feasible related improvements, such as utility upgrades and “complete streets” - medians, sidewalks, bicycle lanes, bulb-outs, street trees and other related improvements.
STAFF LEAD: Greg Ray, Public Works Director/City Engineer; Erin Wiggin, Capital Improvement Projects Manager; Gabriel Munoz-Morris, Senior Engineer
TASK PLANNED STATUS YEAR-END COMMENTS
1. Complete construction of decomposed granite walkway
along Trouville Avenue side of Mentone Park in
conjunction with the adjacent Measure K-14 project (CIP 1251)
2. Identify additional Measure K-14 street repair projects for remaining local streets not yet improved and issue
additional bond future for future projects
3. Complete construction of CIP 2295-10 (16 blocks
including portions of Seabright Avenue, Manhattan
Avenue, Trouville Avenue, South 10th Street and South
11th Street)
4. Begin construction of CIP 2295-13 (19 blocks including additional portions of Seabright Avenue and Manhattan
Avenue and portions of South 12th Street and South 10th Street)
5. Complete design for sidewalk infill to submit for a
CDBG application (CIP 2274)
October 2021
December 2021
January 2022
January 2022
February 2022
Completed
Completed
Completed
Completed
Completed
Walkway completed in fall 2021 with related street repair project.
Council provided direction in August 2021 to place remaining local streets into future projects and in December 2021 issued a $10 million bond for additional project construction.
Project completed in December 2021.
Construction completed in April 2022.
CDBG program did not accept new applications and project scope was modified to infill three priority infill areas identified by Council. Project completed in June 2022.
Amended #4 - 7
MAJOR CITY GOAL FY 2021-22 YEAR-END IMPLEMENTATION REPORT
STREET IMPROVEMENTS
TASK PLANNED STATUS YEAR-END COMMENTS
6. Complete sidewalk repairs on Atlantic City Avenue and Grand Avenue (CIP 2275)
7. Complete construction of South Oak Park Boulevard
street improvement project (CIP 2284)
March 2022
June 2022
In Progress
Completed
Project completed in June 2022.
Project completed in March 2022.
KEY POLICY/OPERATIONAL ISSUES
• Continuing to achieve accelerated pace of projects within the city’s relatively small footprint of approximately two square miles and limited field staff. • Improved funding availability for improving arterials and major streets given higher General Fund contribution for capital projects though additional funding is still needed given the extent of arterials and major streets that need repair. • Work program begins annual project to improve a major street segment with South Oak Park Boulevard between West Grand Avenue and Mentone Avenue in FY 2021-22 and West Grand Avenue between 4th Street and 8th Street in FY 2022-23 (which includes $600,000 in allocated funding in FY 2021-22). • Incorporating sidewalk infill, traffic calming, and other safety enhancements desired with street improvement work. • Need to plan for future street maintenance work in future Capital Improvement Programs to maintain the City’s recent street rehabilitation efforts.
FY 2021-22 OTHER IMPORTANT COUNCIL GOALS
YEAR-END IMPLEMENTATION REPORT
BUILDING AND FACILITY IMPROVEMENTS. Provide for improvements and enhancements to City buildings, parks, and other facilities through a condition assessment, including disability access needs, followed by a funding and implementation plan to ensure that these public assets meet current and future needs; identify and plan for added facilities where our existing inventory falls short.
Key Actions:
• Completed additional City Hall deferred maintenance and facility improvements including office furniture upgrades, interior door safety improvements and exterior painting. • Completed improvements to the Police Station parking lot, sewer system and replacement of storage lockers and emergency generator upgrades.
• Completed painting of the exterior of the Grover Beach Community Center. • Council awarded a contract for design and construction documents for Ramona Park improvements.
• Started work on the Corporation Yard Master Plan which will provide design guidance for future improvements.
CITY BEAUTIFICATION AND PUBLIC ART. Enhance the appearance of the City by improving major entryways, ensuring high signage standards, preserving “legacy trees”, and partnering with the community to pursue new public art projects, such as murals.
Key Actions:
• Led public art activity to beautify Ramona Garden Park fences during Stone Soup Music Festival. • Installed new street signs, City limit signs, and visitor wayfinding signs and sold existing street signs to generate funding for community beautification projects. • Worked on tree planting activity for Arbor Day in April 2022.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in City government through programs, initiatives and events to encourage citizen engagement in key community decisions; and formalize our practices by adopting a public participation plan and policy.
Key Actions:
• Began a community engagement initiative called “Grover Beach 101” to educate residents about the City and its services, as well as to encourage participation in Council, advisory committees, commissions and in volunteer opportunities.
• Resumed “Coffee with Council” and “Coffee with a Cop” community engagement programs given improvement in COVID-19 conditions that allow for resuming in-person engagement. • Hosted a “Picnic in the Park” event at Ramona Garden Park in May 2022. • Continued robust public communication efforts through social media platforms, electronic monthly newsletter, quarterly mailing on parks and recreation activities, and other forums. • Conducted extensive public engagement effort for the Council districting process including translation of written and electronic materials into Spanish.
PEDESTRIAN, BICYCLE AND TRAFFIC SAFETY. Continue efforts to make Grover Beach more pedestrian and bicycle friendly by adding and/or enhancing bicycle lanes, sidewalks, street lights, street and crosswalk striping, and other traffic calming and safety measures.
Key Actions:
• Restriped West Grand Avenue from 4th Street to 8th Street and 11th Street to Oak Park Boulevard to add dedicated bike lane in both directions connecting to existing bike lane infrastructure on West Grand Avenue and providing a continuous striped bike lane from the western limit of the City to the eastern limit of the City. Work included green bike lane striping at the intersection of 13th Street, 1700 block of West Grand Avenue, and at the intersection of Oak Park Boulevard.
Attachment 2
• Restriped The Pike to provide a continuous bike lane from east to west City limits. • Restriped Farroll Road from the eastern city limit to South 4th Street and South Oak Park Boulevard from Mentone Avenue to The Pike to improve bike lane visibility and improve vehicle and bicyclist safety.
• Restriped various faded stop legends and stop bars throughout the city to improve vehicle, bicyclist, and pedestrian safety.
• Established updated cost-sharing program for sidewalk infill in conjunction with ongoing Measure K-14 projects that leverages City resources and property owner participation to increase sidewalk infill throughout the city and promote pedestrian safety.
Agenda Item No. 9
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: August 22, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: David P. Hale, City Attorney
Wendi Sims, City Clerk
SUBJECT: Administrative Appeal Hearing for Allen Thompson Appeal from Tax Administrator Hearing Finding of Failure to Pay Transient Occupancy Tax
RECOMMENDATION
Conduct an Administrative Evidentiary Appeal Hearing in accordance with Grover Beach Municipal Code Sections 10608 and 10609 to determine whether Mr. Allen Thompson owes Transient Occupancy Tax (TOT) for operation of a Short-Term Rental on his residential property and if so determine the amount owed to the City.
BACKGROUND
In 2019, City staff determined that Mr. Allen Thompson was operating a short-term rental (STR) unit within the City of Grover Beach. Mr. Thompson’s residential property consists of a singlefamily residence and is located at 1122 Newport Avenue. After the City adopted its STR ordinance on June 17, 2019, Mr. Thompson applied for and was issued an STR permit on January 16, 2020 to operate an STR at the subject residence in accordance with the new ordinance. The STR permit number is STR0082.
Staff later ascertained Mr. Thompson had failed to pay any transient occupancy tax (TOT) and countywide tourism management district (TMD) tax since the end of 2019. On January 20, 2022, the City initially served Mr. Thompson consistent with Grove Beach Municipal Code Section 10607 and 10608 a notice of taxes, interest and penalties estimated to be due at that time. See Attachment no. 1. After Mr. Thompson was served with a notice of taxes due by the City Tax Administrator (defined in the Municipal Code as the City Clerk), Mr. Thompson filed a timely request for a hearing to the City Tax Administrator’s (CTA) assessment in accordance with GBMC Section 10608. A hearing was scheduled and conducted on March 1, 2022. The CTA determined, based on the evidence presented by Mr. Thompson and staff, that Mr. Thompson owed an estimate of $15,284.26 in unpaid taxes, interest and penalties at that time. See Attachment no. 3 for the CTA’s Statement of Decision. Mr. Thompson was advised of his ability to appeal to Council the CTA’s decision and a timely appeal was filed.
It is understood that Mr. Thompson has continued since the hearing before the City Tax Administrator on March 1, 2022 to operate his STR from his subject property and has incurred additional TOT, TMD late fees and penalties owed to the City from the Tax Administrator’s hearing to the Council’s Appeal Hearing. See attachment no. 2 which represents an estimate of those unpaid taxes, late fees and penalties.
Staff Report: Thompson TOT Appeal Hearing Page 2
August 22, 2022
In addition, on July 25, 2022, staff requested to audit Mr. Thompson’s records in accordance with GBMC Section 10607 to ascertain the exact amount of taxes, interest and penalties owed for purposes of this hearing. This request was part of a citywide TOT audit conducted of lodging establishments. Mr. Thompson refused that request and the City has been unable to audit his records consistent with its authority under GBMC Section 10606, 10608 and 10610.
The hearing the Council is asked to conduct is an administrative evidentiary hearing wherein Mr.
Thompson, in accordance with GBMC 10609, will be given the ability to present evidence to the Council to support the reasons he believes there is no obligation for him to pay TOT to the City for operation of his subject STR. After Mr. Thompson has concluded his presentation of arguments and supportive evidence, staff will then be given the opportunity to rebut those statements and submit evidence to show Council why they believe Mr. Thompson owes the subject taxes, penalties and interest. Council will be the final arbitrator of this issue and in accordance with Grover Beach Municipal Code Section 10609, the Council’s decision shall be conclusive and final with no further appeal rights.
FISCAL IMPACT
There are no fiscal impacts to holding this administrative appeal hearing.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Conduct the Administrative Evidentiary Appeal Hearing to accept evidence from Mr. Thompson and staff to make a determination whether TOT is owed to the City and in what amounts, if any, and conclude the hearing and give direction to staff to prepare and submit to Mr. Thompson a Statement of Findings as to the Council’s determination; or
2. Provide alternative direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. January 20, 2022, Allen Thompson assessment for TOT, TMD, Late Fees and Penalty calculations
2. August 22, 2022, Allen Thompson assessment for TOT, TMD, Late Fees and Penalty calculations
3. CTA Statement of Decision
Allen Thompson STROO82
1122 Newport
TOT, TMD, Late Fees & Penalty Calculation
as of 12/31/21
1.OO% TMD Rate
TOT rate O.12 1.50% eff 7/1/20 TMD Rate
Month Year
January 2020
February 2020
March 2020
April 2020
May 2020
June 2020
July 2020
August 2020
September 2020
October 2020
November 2020
December 2020
January 2021
February 2021
March 2021
April 2021
May 2021
June 2021
July 2021
August 2021
September 2021
October 2021
Total
Total TOT,
TMD Tax
plus Late
Mo's Rent
(Orig Late Fees Fees Due
Amt Due) & & Pen
Delinquent Received TOTTax TMDtax TotalTax Penalties Due 1,530.00
918.00
612.00
258.00
2,780.00
1,788.00
2,384.00
2,176.00
1,800.00
2,400.00
900.00
930.00
1,550.00
1,240.00
2,212.00
1,264.00
1,780.00
2,376.00
3,780.00
2,136.00
2,492.00
1,780.00
183.60
110.16
73.44 30.96
333.60
214.56
286.08
261.12
216.00
288.00
108.00
111.60
186.00
148.80
265.44
151.68
213.60
285.12
453.60
256.32
299.04
213.60
15.30 9.18
6.12 2.58
27.80 17.88
35.76 32.64
27.00 36.00
13.50 13.95
23.25 18.60
33.18 18.96
26.70 35.64
56.70 32.04
37.38 26.70
igs.go
119.34
79.56 33.54
361.40
232.44
321.84
293.76
243.00
324.00
121.50
125.55
209.25
167.40
298.62
170.64
240.30
320.76
510.30
288.36
336.42
240.30
515.49
303.19
198.08
81.80 714.39
422.53
277.64
115.34
863.23 1,224.63
543.55 775.99
709.26 1,031.10
633.33
512.33
667.77
244.69
246.96
401.85
313.71
545.83
304.06
417.20
542.30
927.09
755.33
991.77
366.19
372.51
611.10
481.11
844.45
474.10
657.50
863.06
839.65 1,349.95
461.48
523.32
178.00
749.84
859.74
418.30
39,086.00 4,690.32 546.86 5,237.18 10,047.08
Attachment 1
Allen Thompson STROO82
1122 Newport
TOT, TMD, Late Fees & Penalty Calculation
as of 7/31/22
1.OO% TMD Raie
TOT rate O.12 1.50% eff 7/1/20 TMD Rate
Total TOT,
TMD Tax
Month Year
(Orig Late Fees plus Late
Mo's Est Rent Amt Due) & Fees Due
Delinquent Received TOTTax TMDtax TotalTax Penalties &PenDue January
February
March
April
May
June
July
August
September
October
November
December
January
February
March
April
May
June
July
August
September
October
November
December
January
February
March
April
May
June
July
Total
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2022
2022
2022
2022
2022
2022
2022
1,130.00 135.60
718.00
512.00
258.00
86.16 61.44
30.96 1,880.00 225.60
1,184.00 142.08
1,542.00 185.04
1,476.00 177.12
1,231.00 147.72
1,700.00 204.00
700.00
732.00
84.00 87.84
1,150.00 138.00
940.00 112.80
1,584.00 190.08
964.00 115.68
1,380.00 165.60
1,865.00 223.80
2,660.00 319.20
1,636.00 196.32
1,892.00 227.04
1,380.00 165.60
1,380.00 165.60
0.00 0.00
1,124.00 134.88
353.00 42.36
1,480.00 177.60
1,710.00 205.20
1,721.00 206.52
2,004.00 240.48
11.30 7.18
5.12 2.58
18.80 11.84
23.13 22.14
18.47 25.50
10.50 10.98
17.25 14.10
23.76 14.46
20.70 27.98
39.90 24.54
28.38 20.70
20.70 0.00
16.86 5.30
22.20 25.65
25.82 30.06
146.90
93.34 66.56
33.54 244.40
153.92
208.17
199.26
166.19
229.50
94.50 98.82
155.25
126.90
213.84
130.14
186.30
251.78
359.10
220.86
255.42
186.30
186.30
0.00 151.74
47.66 199.80
230.85
232.34
270.54
442.22
276.02
193.30
95.64 684.06
422.78
540.20
507.17
414.75
561.46
226.56
232.09
357.09
285.76
471.25
280.58
392.79
518.92
589.12
369.36
259.86
129.18
928.46
576.70
748.37
706.43
580.94
790.96
321.06
330.91
512.34
412.66
685.09
410.72
579.09
770.70
723.20 1,082.30
434.44
490.51
349.13
340.52
655.30
745.93
535.43
526.82
0.00 0.00
263.45
80.57 328.75
369.45
361.41
200.40
415.19
128.23
528.55
600.30
593.75
470.94
1,710.00 205.20 25.65 230.85 0.00 230.85
39,996.00 4,799.52 571.53 5,371.05 10,844.47
Attachment 2
Attachment 3