Agenda Item No. 8
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 12, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Gabriel Munoz-Morris, Senior Engineer
SUBJECT: Citywide Stop Sign Replacement Project Change Order Approval
RECOMMENDATION
Authorize the City Manager to approve change order for the Stop Sign Replacement Project.
BACKGROUND
The Public Works Department recently contracted with Golden State Sealing and Striping to replace every stop sign in the city with a new Manual for Uniform Traffic Control Devices (MUTCD) compliant stop sign. The project scope also included the replacement of all existing square wood stop sign posts with new square metal poles, per City standard. Some of these wood posts were originally placed in unimproved frontages that have since had concrete curb, gutter, and sidewalk installed.
Due to lower than anticipated project costs, staff was able to request proposals for additional work that was originally expected to exceed the project budget of $61,550. Staff requested a change order proposal from Golden State to relocate stop signs on new square metal poles to adjacent concrete sidewalk areas to make the signs more visible to drivers. Staff also requested a change order proposal from Golden State for the replacement of every speed limit sign in the city with new MUTCD-compliant speed limit signs. Several current speed limit signs are faded and no longer meet reflectivity standards. Lastly, staff requested a change order proposal from Golden State for turn lane arrows to be striped at the intersection of Farroll Road and South 13th Street to improve traffic flow at that intersection. Golden State also provides striping services and staff was able to negotiate a low cost for this additional work due to the fact that Golden State was already working in the City for the signage work.
The total change order cost for this work is $18,951, which will result in a total project cost of $80,501. The City’s purchasing policy authorizes the City Manager to sign contracts up to $75,000 but requires City Council approval for contracts that exceed that amount. Staff requests authorization for the City Manager to approve this change order for the Stop Sign Replacement Project with no further change orders anticipated for this project.
FISCAL IMPACT
There is an increased cost of $18,951 for this project associated with authorization for the City Manager to approve this change order. There is sufficient project funding for this additional cost.
Staff Report: Stop Sign Replacement Project Change Order Authorization Page 2 September 12, 2022
ALTERNATIVES
The Council has the following alternatives to consider:
1. Authorize the City Manager to approve Change Order for the Stop Sign Replacement Project; or
2. Provide staff with alternate direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Stop Sign Replacement Project Change Order
City of Grover Beach l Department of Public Works pg 1/1
CONTRACT CHANGE ORDER
CCO Number CIP Number Change Order Requested by:
1 N/A X Engineer Contractor
CONTRACTOR: Golden State Sealing and Striping
Net Cost of this Change Order: X increase decrease
Net Time for this Change Order: 0 days increase decrease $61,550.00 20 days
$0.00 0 days
$18,951.00 0 days
$80,501.00 20 days
*
ENGINEER APPROVAL
SIGNATURE: DATE
8/29/2022
DEPARTMENT HEAD APPROVAL:
SIGNATURE: DATE
CITY MANAGER APPROVAL:
SIGNATURE: DATE
CONTRACTOR ACCEPTANCE::
SIGNATURE: DATE
$18,951.00
(PRINT NAME & TITLE)
Greg Ray, Director of Public Works/City Engineer
(PRINT NAME & TITLE)
Matthew Bronson, City Manager
(PRINT NAME & TITLE)
We the undersigned contractor, have given careful consideration to the change proposed and agree, if this proposal is approved, that we will provide all equipment, furnish the materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above. (PRINT NAME & TITLE)
Gabriel Munoz-Morris, Senior Engineer
Project Name
You are directed to do the following described work not included in the plans and specification for this contract. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. It is further understood and agreed that this adjustment constitutes compensation in full on behalf of the contractor and his subcontractors and suppliers for all costs and markup directly or indirectly, including extended overhead, attributable to the change order, for all delays related thereto, and for performance of the change within the time frame stated. Contractor in addition agrees the adjustment to compensation to the base agreement as manifested by this change order represents any and all cost whatsoever related to cumulative impacts or any synergistic effects, whether known or unknown, that may arise out of the work performed under this contract or in conjunction with other work or change orders approved under this agreement. Contractor waives any right to request additional compensation for any reason other than agreed to in accordance with this change order. NOTE: this change order is not effective until all approval signatures are received.
WORK DESCRIPTION This change order includes additional work requested by the City of Grover Beach for the replacement of all speed limit signs in the City, striping of lane arrows on Farroll Road at the intersection of Farroll Road and South 13th Street, and the relocation of STOP signs on new square metal poles to existing adjacent sidewalk areas from the planter area that they were originally placed in when replacing the previously existing wood sign poles. -$
Total Net Cost of this Change $18,951
2022 STOP Sign Replacement Project
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contact Price:
Net Change from Previous Change Orders:
Net Change from this Change Order:
New Contract Price:
Original Contact Time:
Net Change from Previous Change Orders:
Net Change from this Change Order:
New Contract Time:
Attachment 1
CA Cont License #904809
Golden State Sealing & Striping Inc
PO Box 710
Arroyo Grande, CA 93421 US
(805) 473-3588
[email protected]
Proposal
ADDRESS
City of Grover Beach.
154 S. Eighth Street
Grover Beach, CA 93433
PROPOSAL # 5066
DATE 08/17/2022
EXPIRATION DATE 09/17/2022
ACTIVITY AMOUNT
PROJECT NAME
INTERSETION AT 13TH STREET AND FARROLL ROAD, GROVER BEACH CA ====================================================================== SCOPE OF WORK: STRIPING
STRIPING:
2 LEFT turn arrows
2 combo RIGHT turn and STRAIGHT arrows
BID NOTES:
1) Bid Proposal is valid for 30 days and is based on "PREVAILING WAGE" Labor Rates. DIR Registration # 1000004183.
2) Customer must Sign and date (bottom of last page) and Return Bid Proposal prior to scheduling & installation.
.
625.00
CA Cont License #904809
ACTIVITY AMOUNT
General Bid Information
GENERAL BID INFORMATION:
* Golden State Sealing & Striping, Inc. is a California Certified Small Business #49906. CA Contractor License #904809.
* Upon signing this proposal this document becomes an enforceable contract between parties. * Payment for invoiced work is due upon completion.
California Prompt Payment law shall apply. Code Section 7108.5 Prime Contractor or Subcontractor shall pay to any subcontractor, not less than 10 days after receipt of payment for that portion of work. * Proposal is for One (1) Move-in only and for Monday through Friday (Non Holiday) normal daytime hours. Holidays and Sundays are not days open for scheduling. * If customer would like to pay invoice by credit card a 4% fee will be added to the total. * This proposal does not include fees for permits, bonds or any form of engineering (staking, testing, inspection, plans, etc.) unless otherwise specified.
* Any scope of work not described above is specifically excluded. * Work to be done in accordance with specification and quantities identified on proposal. Any alteration or deviation from the specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the proposal. * When seal coating oil spots and/or gasoline deposits there is no guarantee for adhesion due to saturation of the asphalt surface.
* Customer to schedule alternative parking for tenants or other trades prior to scheduled date of installation.
* Customer is responsible for keeping the surface dry prior to the installation & during the curing period.
Turn off sprinklers during this time to eliminate accidental overspray or drainage from excess run-off. * Scheduling is subject to change based on inclement weather forecast. * Golden State Sealing & Striping, Inc. will supply temporary barricades & signage in an attempt to protect the wet surface but is not responsible for blemishes or damage in the finish due to, but not limited to, people or animals walking or debris blowing across fresh/uncured material. Customer will incur additional costs to repair.
PROJECT INFORMATION (please complete):
Project address:
__________________________________________________________________________________ Property Owners Name and Address of project:
__________________________________________________________________________________ Name & address for any Contractor we will be working under, if any:
__________________________________________________________________________________ Lender or Bond Company contact info for this project, if any:
__________________________________________________________________________________ Thank you for requesting a bid on this project.
We look forward to hopefully work with you!
Our email address is: [email protected]
Our fax number is: 805-473-3538
TOTAL $625.00
Accepted By Accepted Date
CA Cont License #904809
Golden State Sealing & Striping Inc
PO Box 710
Arroyo Grande, CA 93421 US
(805) 473-3588
[email protected]
Proposal
ADDRESS
City of Grover Beach.
154 S. Eighth Street
Grover Beach, CA 93433
PROPOSAL # 4988
DATE 05/24/2022
EXPIRATION DATE 06/24/2022
ACTIVITY AMOUNT
CHANGE ORDER
GROVER BEACH STOP SIGN REPLACEMENT PROJECT
=============================================================== SCOPE OF WORK: EXTRA SIGNAGE
SIGNAGE:
Remove and replace the following signs using existing poles.
City of Grover Beach to retain all signs that have been removed. 25 – 25 MPH signs
45 – 30 MPH signs
35 – 35 MPH signs
5 – 40 MPH signs
BID NOTES:
1) Bid Proposal is valid for 30 days and is based on "PREVAILING WAGE" Labor Rates. DIR Registration # 1000004183.
2) Customer must Sign and date (bottom of last page) and Return Bid Proposal prior to scheduling & installation.
3) This change order combined with the base bid work total $73,716.00. .
12,166.00
CA Cont License #904809
ACTIVITY AMOUNT
General Bid Information
GENERAL BID INFORMATION:
* Golden State Sealing & Striping, Inc. is a California Certified Small Business #49906. CA Contractor License #904809.
* Upon signing this proposal this document becomes an enforceable contract between parties. * Payment for invoiced work is due upon completion of work.
California Prompt Payment law shall apply. Code Section 7108.5 Prime Contractor or Subcontractor shall pay to any subcontractor, not less than 10 days after receipt of payment for that portion of work. * Proposal is for One (1) Move-in only and for Monday through Friday (Non Holiday) normal daytime hours. Holidays and Sundays are not days open for scheduling. * If customer would like to pay invoice by credit card a 4% fee will be added to the total. * This proposal does not include fees for permits, bonds or any form of engineering (staking, testing, inspection, plans, etc.) unless otherwise specified.
* Any scope of work not described above is specifically excluded. * Work to be done in accordance with specification and quantities identified on proposal. Any alteration or deviation from the specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the proposal. * When seal coating oil spots and/or gasoline deposits there is no guarantee for adhesion due to saturation of the asphalt surface.
* Customer to schedule alternative parking for tenants or other trades prior to scheduled date of installation.
* Customer is responsible for keeping the surface dry prior to the installation & during the curing period.
Turn off sprinklers during this time to eliminate accidental overspray or drainage from excess run-off. * Scheduling is subject to change based on inclement weather forecast. * Golden State Sealing & Striping, Inc. will supply temporary barricades & signage in an attempt to protect the wet surface but is not responsible for blemishes or damage in the finish due to, but not limited to, people or animals walking or debris blowing across fresh/uncured material. Customer will incur additional costs to repair.
PROJECT INFORMATION (please complete):
Project address:
__________________________________________________________________________________ Property Owners Name and Address of project:
__________________________________________________________________________________ Name & address for any Contractor we will be working under, if any:
__________________________________________________________________________________ Lender or Bond Company contact info for this project, if any:
__________________________________________________________________________________ Thank you for requesting a bid on this project.
We look forward to hopefully work with you!
Our email address is: [email protected]
Our fax number is: 805-473-3538
TOTAL $12,166.00
Accepted By Accepted Date