NOTICE OF SPECIAL JOINT MEETING OF THE GROVER BEACH CITY COUNCIL &
PARKS, RECREATION & BEAUTIFICATION COMMISSION
A Special Meeting of the City Council of the City of Grover Beach and the Parks, Recreation & Beautification Commission is hereby called for Tuesday, November 1, 2022 at 6:00 p.m. at the City Hall, Council Chamber, 154 South 8th Street, Grover Beach, California to consider the matters set forth in the attached Special Meeting Agenda.
________________________________
JEFF LEE, MAYOR
SPECIAL MEETING AGENDA
GROVER BEACH CITY COUNCIL &
PARKS, RECREATION & BEAUTIFICATION COMMISSION
CITY HALL- COUNCIL CHAMBERS
154 SOUTH 8TH STREET, GROVER BEACH, CALIFORNIA
TUESDAY, NOVEMBER 1, 2022 @ 6:00 P.M.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (805) 473-4568 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
CALL TO ORDER
ROLL CALL
City Council: Council Members Karen Bright, Anna Miller, Robert Robert, Mayor Pro Tem Mariam Shah, and Mayor Lee.
CALL TO ORDER
FLAG SALUTE
ROLL CALL
City Council: Council Members Anna Miller, Robert Robert, Daniel Rushing, Mayor Pro Tem Karen Bright, and Mayor Lee.
Parks, Recreation &
Beautification Commission: Commissioners Donna De La Rosa, Vice Chair Kassi Dee and Chair Jeff Al-Mashat
PRESENTATIONS
1. Beautification Award Winners
PUBLIC COMMUNICATIONS Any member of the public may address the Council for a period not to exceed three minutes total on any item described in this Agenda. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
This meeting can be viewed on Channel 20. Members of the public may provide public comment during the meeting by calling (805) 321-6639 to provide public comment via phone (the phone line will open just prior to the start of the meeting) or written public comments can be submitted via email to [email protected] prior to the Special Council meeting start time of 6:00 PM. If submitting written comments in advance of the meeting, please note the agenda item. Written comments will be read out loud during the City Council meeting on the appropriate agenda item subject to the customary 3-minute time limit.
Agenda: Special Joint City Council and Parks, Recreation & Beautification Commission Workshop Tuesday, November 1, 2022 Page 2
WORKSHOP
2. Commission Recommendations of Parks Capital improvement Projects – Deputy City Manager Eriksson
(Recommended Action: Receive recommendations on parks capital improvement projects from the Parks, Recreation & Beautification Commission to be considered for the City’s Capital Improvement Program (CIP) and provide direction to staff for development of the CIP.)
3. Preliminary Design of Ramona Garden Park Rehabilitation Project (CIP 1259) – Public Works Director/City Engineer Ray and CIP Project Manager Wiggin (Recommended Action: Receive an update on the preliminary design of the Ramona Garden Park Rehabilitation (CIP 1259) and provide comments for staff in finalizing the design.)
ADJOURNMENT
* * * * *
Staff reports or other written materials relating to each item of business referred to on this agenda are on file in the City Clerk’s Office and are available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. If you have questions regarding any agenda item, please contact the appropriate City Department.
Note: This agenda was prepared and posted pursuant to Government Code Section 54956. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.
c: Mayor and Council Members
Commissions & Committee Members
City Manager; City Attorney
Department Directors
Media: The Tribune / New Times
Post: City Hall
Agenda Item No. 1
Beautification Award Winners
(CC/PRBC Mtg 11/1/2022)
No Documentation for this Agenda Item –
Beautification Award Winners
Agenda Item No. 2
CITY COUNCIL AND PARKS, RECREATION &
BEAUTIFICATION COMMISSION STAFF REPORT
TO: Honorable Mayor and City Council and Honorable Chair and Parks, Recreation & Beautification Commission
DATE: November 1, 2022
FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Deputy City Manager
SUBJECT: Commission Recommendations of Parks Capital Improvement Projects
RECOMMENDATION
Receive recommendations on parks capital improvement projects from the Parks, Recreation & Beautification Commission to be considered for the City’s Capital Improvement Program (CIP) and provide direction to staff for development of the CIP.
BACKGROUND
Each year in March as part of the budget development process, the City Council reviews proposed capital improvement projects to be included in the upcoming five-year Capital Improvement Program (CIP). A capital improvement project is considered a project that will expend $50,000 or more for new items within the city with the expectation of having a lifespan of at least 10 years. As an advisory body to the Council, the Parks, Recreation and Beautification Commission (PRBC) is instrumental in providing insights and recommendations regarding facility needs and capital improvement projects related to parks.
Parks Capital Projects Timeline
At the June 16, 2022 PRBC meeting, the Commission approved a timeline for making formal recommendations to be considered prior to the Council’s determination, as follows. • August 18 – PRBC to conduct a general discussion of ideas for proposed projects and provide staff direction to research six or fewer projects for further consideration. • October 20 – Staff report on proposed project feasibility, suggested scope modifications and estimated costs with suggestion for PRBC to select and prioritize two to three projects to recommend for further consideration.
• November 1 – Joint PRBC and City Council Special Meeting to discuss parks projects. • November-December – PRBC recommendations to be considered by staff in CIP discussions.
Staff Report: Commission Recommendations of Parks Capital Improvement Projects Page 2 November 1, 2022
• February 2023 – Recommended CIP presented by staff to the PRBC for review prior to Council consideration in March.
FY 2022-23 Parks CIP Projects
Below is a summary of the parks capital projects this year in the CIP along with unfunded parks and community services needs currently listed in the CIP:
• Ramona Garden Park Rehabilitation – Preliminary Design Budget of $451,000 from Parks Construction and Parks Facility Development Impact Fees funds. Phase One construction scheduled for FY 2023-24 pending funding availability. (This project will be reviewed in the subsequent agenda item).
• Skate Park Improvements – Budget of $61,000 from General Fund for removal of kiosk, concrete repairs and installation of solar lights and cameras. Project completed. • Trail Master Plan and CEQA. Unfunded need in the CIP with estimated cost of $350,000.
Development of Master Plan and implementation schedule for trails with the first phase a Meadow Creek trail. Public outreach and CEQA process is included. • Multi-Generational Community Center. Unfunded need in the CIP with estimated cost of $3.5 million. Building on results of Senior Center Feasibility Study, develop and construct multi-generational facility.
PRBC Recommended Projects
At the October 20, 2022 meeting, the PRBC recommended the following projects for consideration by the Council at this joint meeting with a total estimated cost of $1,460,000:
• Creation of an official City Dog Park (suggested site at Costa Bella Park) – Estimated Cost: $120,000
• Mentone Basin Park Improvements:
o Replace Failing Park Lighting at Tennis/Pickleball Courts (including eight new poles, foundations and conduit) – Estimated Cost: $120,000 o Install stationary workout equipment around the basin perimeter and in the old Carole House location – Estimated Cost: $100,000
• City Gateway (install an arch feature on West Grand Avenue at or near the Highway 1 entrance) – Estimated Cost: $800,000
• Permanent T-ball/Practice field at 16th Street Park (grading and construction of backstop for field on the southeast end across from the existing field) – Estimated Cost: $120,000 • Complete walking trails at Meadow Creek – Estimated Cost: $200,000 Staff researched these proposed projects to consider the feasibility of each project, identify preliminary cost estimates and provide recommendations on scope, as shown on Attachment 1.
Some of these projects may involve some degree of outside funding from nonprofit organizations and staff can provide additional information at the joint meeting. Staff recommends that the Council review these projects with the Commission and provide staff Staff Report: Commission Recommendations of Parks Capital Improvement Projects Page 3 November 1, 2022
direction on priorities to inform the development of the FY 2024-28 CIP to be presented to the PRBC in February and Council in March. Projects that are ultimately not included in the CIP may be added to the list of unfunded needs for consideration in the future.
FISCAL IMPACT
There is no fiscal impact associated with this item. Funding for projects will be recommended in the FY 2024-28 CIP presented to the Council in March 2023.
ALTERNATIVES
The Council and Commission have the following alternatives to consider:
1. Receive recommendations on parks capital projects by the Parks, Recreation & Beautification Commission to be considered for the City’s Capital Improvement Program (CIP) and provide direction to staff for development of the CIP; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. PRBC Recommended Projects
Project Name Description Estimated Cost Constraints
Dog Park
Creation of an official City dog park with fencing & amenities (includes gates, grading, installation of irrigation). $120,000
Given that this is a basin, mulch and woodchips would
get washed out. Grass is the only option. Would
require ongoing maintenance with associated costs and
staff resources.
Athletic Park
Installation of stationary exercise equipment on the upper perimeter of the Mentone Basin Park (including at the prior Carolan House location); possibly adding frisbee golf stations $100,000 Would require ongoing maintenance with associated
costs and staff resources.
City Gateway Sign
Installation of a large "gateway" or arch feature over West Grand Avenue near the intersection with Highway 1 $800,000
Significant right of way challenges with the railroad and Caltrans. Signage could impact the views for
westbound vehicles.
Mentone Courts Lighting
Replace nonfunctioning lighting at Tennis/Pickleball courts. Installation of approximately eight new light poles, foundations and conduit. $120,000 N/A 16th St. Park T-ball Field Installation of a permanent T-ball field at 16th Street Park $120,000 Proximity of nearby homes and increased parking
needs along with ongoing maintenance needs.
Meadow Creek Walking Trails
Complete walking trails in Meadow Creek (this is included in the FY 2022-23 CIP as an unfunded project). $200,000
CEQA process would be required. Possible
complications with existing homeless encampments.
Would require ongoing maintenance with associated
costs and staff resources.
$1,460,000
Attachment 1 - PRBC Recommended Parks Capital Projects
Total Estimated Cost
Agenda Item No. 3
CITY COUNCIL AND PARKS, RECREATION &
BEAUTIFICATION COMMISSION STAFF REPORT
TO: Honorable Mayor and City Council and Honorable Chair and Parks, Recreation and Beautification Commission
DATE: November 1, 2022
FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Erin Wiggin, CIP Manager
SUBJECT: Preliminary Design of Ramona Garden Park Rehabilitation Project (CIP 1259)
RECOMMENDATION
Receive an update on the preliminary design of the Ramona Garden Park Rehabilitation (CIP 1259) and provide comments for staff in finalizing the design.
BACKGROUND
Ramona Garden Park is approximately two acres bounded by 9th and 10th streets to the west and the east and Ramona Avenue and Brighton Avenue to the south and north. It is a multi-use facility that includes the Community Center, exterior public restrooms, an open plaza area with amphitheater, a plaza area previously covered by a gazebo, drought tolerant landscaping including a rock-bed stream and a large open turf area that makes up most of the park area.
Ramona Garden Park is the focal point for many events in Grover Beach such as the Stone Soup Music Festival, Summer Concert Series, Halloween activities, City tree lighting and Winter Wonderland, and other City events. The park is centrally located with access to Grand Avenue businesses, retail shops, restaurants, and the post office and as a result could be redeveloped as a comprehensive educational, recreational, and social complex that will continue to serve the community for many years.
While the park is geographically connected to the downtown district, aspects of the current layout and features do not enhance this connection. In late 2019, the Council entered into a consulting services agreement with RRM Design Group (RRM) for development of the Ramona Garden Park Master Plan. The Council adopted the Master Plan on November 16, 2020. The Master Plan provides a high-level “road map” for the City to utilize in planning and constructing the park improvements and a phasing plan with five phases of implementation given the scope and cost.
In 2021, the City requested proposals for more detailed design documents for the park improvements and in May 2022 Council awarded the design to Wallace Group. Wallace has prepared a preliminary design for the Phase 1 of park construction that includes a playground, restroom relocation, and general grading and utility layout at the north side of the park. Pending final design in spring 2023 and funding availability, construction of Phase 1 could proceed in early 2024. As the design has progressed, Wallace has recommended minor changes to the Master Plan including removing trees that conflict with the grading or proposed use of the space and Staff Report: Preliminary Design of Ramona Garden Park Rehabilitation Project (CIP 1259) Page 2 November 1, 2022
altering some of the elements depicted on the Master Plan. Attachment 1 is an exhibit showing the proposed park layout and components in this preliminary design. As shown in the layout, some trees would need to be removed to open up the main event lawn areas and views to the stage along with grading at the playground area though there would be an overall addition of trees at the park with this project. The plans now propose installation of pickleball courts in the location previously identified for an outdoor classroom and fitness equipment. Wallace recommended these courts to further activate this space though staff would recommend the City consider noise mitigation for neighboring residential properties.
Playground Design
The Master Plan identified a park playground theme that includes natural elements inspired by the Central Coast landscape where oak covered hills lead to sandy coastal beaches. As part of the design process, the consultant worked with three different playground equipment vendors to develop concepts that feature gentle slopes, hills and climbers. Attachments 2-4 show concept drawings and below is a description of each concept listed in order of estimated cost:
• Great Western (Attachment 2): The design incorporates natural elements including ocean life, logs, and rocks. The highlights include a large pirate ship play structure, climbers, nature items and slides. Estimated cost of $800,000.
• Play and Park (Attachment 3): The design incorporates natural elements including trees, natural colors and turf. The highlights include an inclusive dual zipline (one unit has a full body support seat), spinners, nature items such as rocks and tunnels, imagination stations, and a tree house type play structure. Estimated cost of $900,000. • Kompan (Attachment 4): The design incorporates natural play elements including wooden logs, an area of turf and beach colors. The highlights include a large pirate ship play structure, a large pendulum swing, a bird’s nest swing and a wooden forest maze.
Estimated cost of $1.2 million.
Staff is seeking input from the Council and Commission about these designs with a request to indicate an overall preference that will inform the next steps in design work for the project. Staff could modify the concepts to add or delete play elements based on input from the Council and Commission. This input will help shape the revised drawings and final cost estimates to be presented to the Council along with the draft CIP in spring 2023.
FISCAL IMPACT
The total cost of the Ramona Garden Park Rehabilitation project was previously estimated at $4.8 million but this total cost will likely be higher as the cost of the Phase 1 construction is now estimated at $1.7 million to $2 million depending on the playground selection. The project is included in the City’s five-year CIP with $500,000 in General Fund funding programmed in both FY 2023-24 and FY 2024-25 with $1,000,000 annually in the subsequent two years. The ability to implement Phase 1 in the next 1-2 years will depend on securing additional funding through City funds, outside grants, and private contributions. Park improvements are ideal projects for raising private funding to support the improvements and staff would seek direction from the Council on opportunities for such funding.
Staff Report: Preliminary Design of Ramona Garden Park Rehabilitation Project (CIP 1259) Page 3 November 1, 2022
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
ALTERNATIVES
The Council and Commission have the following alternatives to consider:
1. Receive an update on the preliminary design of the Ramona Garden Park Rehabilitation (CIP 1259) and provide comments for staff in finalizing the design; or
2. Provide alternative direction to staff.
Attachments
1. Revised Park Layout
2. Great Western Playground Concept
3. Play and Park Playground Concept
4. Kompan Playground Concept
X X
X X
X
X
X X
X X
X
X
0 20 40
(IN FEET)
10 GRAPHIC SCALE
1 IN = 20 FT
4 15
17 14
19 1
2 3
5 6
20 12
7 October 13, 2022
REFINED CONCEPT PLAN
Layout Diagram RAMONA GARDEN PARK
8 9
10 11
11 13
13 18
21 13
16 NOTE:
TOTAL NUMBER OF EXISTING TREES REMOVED 22
TOTAL NUMBER OF EXISTING TREES RELOCATED 3
TOTAL NUMBER OF EXISTING TREES TO REMAIN 12
TOTAL NUMBER OF NEW TREES PLANTED 64
22 Attachment 1
Attachment 2
Attachment 3
Attachment 4